Title: Associate Office Manager

Location: New York City, NY United States

Job Description:

Our Mission:

6sense's mission is to multiply what matters: growth, retention, and efficiency.  We envision a future where companies, teams and people reach their full potential.

Our People:

People are the heart and soul of 6sense. We serve with passion and purpose. We live by our Being 6sense values of Win as One Team, Stay Curious, Do The Right Thing, Own the Outcome, and Create Belonging.  Every 6sensor plays a part in defining the future of our industry-leading technology.  6sense is a place where difference-makers roll up their sleeves, take risks, act with integrity, and measure success by the value we create for our customers.  We want 6sense to be the best chapter of your career. 

THIS IS A PART TIME ROLE, AROUND 20-25 HOURS PER WEEK!!!

Associate Office Manager @ 6sense! 

We are seeking to hire an Associate Office Manager to join our team. If you are a passionate, positive self-starter devoted to delivering a best-in-class experience to employees, 6sense wants to hear from you!   

THE COMPANY:  

The 6sense Account Based Orchestration Platform helps revenue teams identify and close more opportunities by putting the power of AI, big data and machine learning behind every member of the B2B revenue team, empowering them to uncover anonymous buying behavior, prioritize fragmented data to focus on accounts in market, and engage resistant buying teams with personalized, multi-channel, multi-touch campaigns. 6sense helps revenue teams know everything they need to know about their buyers so they can easily do anything they need to do to generate more opportunities, increase deal size, get into opportunities sooner, compete and win more often. 

Associate Office Manager duties and responsibilities:  

• Ensure general office readiness (ordering snack and supplies, basic cleaning, organizing, etc)
• Coordinate employee and guest visits, ensuring adequate space is reserved and access requests are submitted.
• Resolve workplace tickets for office via Atlas (events, office support, access, general questions, etc)
• Coordinate on-site events, including catering, space booking, access, and day to day assistance
• Plan and execute onsite employee events
• Coordinate with office maintenance and vendors as needed

Base Salary Range: $66,937.50 - $88,175.00. The base salary range represents the anticipated low and high end of the base salary range for this position. Actual salaries may vary and may be above or below the range based on various factors, including but not limited to work location and experience. The base salary is one component of 6sense's total compensation package for this position. 

Notice of Collection and Use of Personal Information for California Residents: California Recruitment Privacy Notice and Policy

Our Benefits: 

Full-time employees can take advantage of health coverage, paid parental leave, generous paid time-off and holidays, quarterly self-care days off, and stock options. We'll make sure you have the equipment and support you need to work and connect with your teams, at home or in one of our offices. 

We have a growth mindset culture that is represented in all that we do, from onboarding through to numerous learning and development initiatives including access to our LinkedIn Learning platform. Employee well-being is also top of mind for us. We host quarterly wellness education sessions to encourage self care and personal growth. From wellness days to ERG-hosted events, we celebrate and energize all 6sense employees and their backgrounds. 

Equal Opportunity Employer: 

6sense is an Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]. 

We are aware of recruiting impersonation attempts that are not affiliated with 6sense in any way. All email communications from 6sense will originate from the @6sense.com domain. We will not initially contact you via text message and will never request payments. If you are uncertain whether you have been contacted by an official 6sense employee, reach out to [email protected]

Title: Administrative Assistant - Part Time

Location: Farmington Hills United States

Job Description:

Company Description

We Are Bosch.

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people's lives. Our areas of activity are every bit as erse as our outstanding Bosch teams around the world. Their creativity is the key to innovation through connected living, mobility, or industry.

Let's grow together, enjoy more, and inspire each other. Work #LikeABosch

• Reinvent yourself: At Bosch, you will evolve.
• Discover new directions: At Bosch, you will find your place.
• Balance your life: At Bosch, your job matches your lifestyle.
• Celebrate success: At Bosch, we celebrate you.
• Be yourself: At Bosch, we value values.
• Shape tomorrow: At Bosch, you change lives.

Job Description

• General Administrative Support:

• Scheduling and coordinating meetings, appointments, and conference calls, including booking rooms and preparing agendas.

• Maintaining and organizing physical and electronic filing systems, ensuring accuracy and accessibility.

• Support travel and expenses for the team.

• Part-Time Hours (20 Hours Per Week)

• Document Preparation and Management:

• Drafting, editing, and formatting various documents, reports, presentations, and correspondence.

• Proofreading documents for grammar, spelling, and accuracy.

• Communication & Coordination:

• Assisting with internal and external communications, including email correspondence.

• Coordinating with various departments and external vendors as needed.

• Ad-Hoc Support:

• Performing other administrative tasks and projects as assigned by management.

Qualifications

• Experience:

• 5+ years of proven experience in an administrative assistant or similar role.

• Technical Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Forms) is essential.

• Organizational & Time Management Skills:

• Exceptional organizational and multitasking abilities, with the capacity to prioritize tasks effectively in a fast-paced environment.

• Excellent attention to detail and accuracy.

• Communication Skills:

• Excellent verbal and written communication skills with a professional and friendly demeanor.

• Interpersonal Skills:

• Positive attitude, proactive work ethic, and a willingness to learn.

• Ability to work independently with minimal supervision and as part of a team.

• High level of professionalism and discretion when handling sensitive information.

Preferred Qualifications:

• Experience with graphic design,
• Knowledge, experience, and eagerness regarding AI and other Digital Tools, including LLMs, video-producing software, and data reporting software
• Previous experience with a Bosch-affiliated entity

Additional Information

Equal Opportunity Employer, including disability / veterans

• Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date.

Thanks to the work of every associate, Bosch has been recognized for award-winning by the following organizations:

Great Place to Work Certified, 2024

Fortune's World's Most Admired Companies, 2024

America's Best Large Employers, 2024

America's Best Employers for Diversity, 2024

America's Greatest Workplaces for Women, Newsweek2024

Greatest Workplaces for Diversity, Newsweek 2024

Your well-being matters at Bosch! We offer a competitive compensation and a benefits package designed to empower you in every area of your life. This includes premium health coverage, a 401(k) with generous matching, resources for financial planning and goal setting, ample paid time off, parental leave, and comprehensive life and disability protection.

Title: (Part-Time) RSVP Administrative Assistant

Location: SCC Main Campus United States

Job Description:

• High school diploma or equivalent, with at least one year of administrative experience
• Proficiency in Microsoft Word, Excel, and social media platforms
• Excellent verbal communication skills and Professional phone étiquette
• Associate degree
• At least three years of experience working with adults age 55+ (or senior/older adult populations)
• Experience with Canva or similar graphic design platforms

To provide administrative, clerical, and programmatic support to the Retired Senior Volunteer Program (RSVP) Director in the coordination, documentation, and day-to-day operations of the AmeriCorps Seniors RSVP program.

Essential Duties:

• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director
• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director

Skills and Abilities:

• Demonstrated proficiency in word processing
• Ability to work effectively in a team environment and develop positive, professional interpersonal relationships
• Strong communication skills, both written and verbal
• Ability to work independently with minimal supervision and build trust with supervisors, coworkers, and volunteers
• Willingness to work occasionally irregular or flexible hours

A completed Southeastern Community College application (located on the SCC website), a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled. 

An Equal Employment Opportunity Employer

Title: Memory Developer (remote)

Location: Remote

Department: Data Operations

Job Description:

Join Us in Building the Future of Home Robotics

At Sunday, we're developing personal robots to reclaim the hours lost to repetitive tasks. We're focused on an ambitious goal to make generalized robots broadly accessible, enabling households to take back quality time.

We have spent the last 18 months building a talented team, securing capital, and validating our technology. We are now seeking passionate iniduals to join us in the next phase of our growth. If you are ready to apply your skills to the forefront of robotics innovation, we’d love to hear from you.

What to Expect

Compensation follows our pay-per-task model:

• $30 per hour of approved data during a 1-week screening period

• Up to $60 per hour of approved data for more complex tasks after screening

• Payments processed within 2–3 business days via Stripe

There is also opportunity for growth, including management positions.

Location

• Hiring in all states except for:

  • California

  • New York

  • Massachusetts

  • New Jersey

  • Illinois

What You’ll Do

• Follow detailed task instructions to ensure high-quality data

• Record and submit video demonstrations of household tasks (e.g., folding t-shirts, arranging shoes, etc.)

• Review and apply feedback from assigned reviewer

• Communicate clearly and promptly

• Protect confidentiality by signing an NDA

What You’ll Bring

• Reliability and consistency in completing tasks

• Willingness to learn, adapt, and incorporate feedback

• Curiosity and excitement about personal robotics!

• A home with:

  • A full household and kitchen setup

  • Stable, high-speed internet

  • Only one Memory Developer per household (one participant per physical address)

At Sunday Robotics, we’re building technology shaped by real people — curious, creative, and erse. We’re proud to be an equal opportunity employer and consider all qualified applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Even if you don’t meet every single requirement, we encourage you to apply. Studies show that women and underrepresented groups often hold back unless they meet 100% of the criteria — we don’t want that to be the reason we miss out on great talent.

Title: Department Chair’s Assistant & Team Lead

Location: Becton E&AS Center

Job Description:

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Department Manager of Administrative and Chair Support, the Department Chair’s Assistant & Team Lead provides advanced administrative leadership for the Department of Electrical and Computer Engineering (ECE) and the Chair’s Office. Operating with a high degree of independence, discretion, and professionalism, this role functions as a team lead for the department faculty support team, providing work direction, training, and coordination to 2.5 administrative staff to ensure consistent, high-quality administrative standards across the department.

Duties include but are not limited to:

Administrative Team Leadership

• Provides administrative leadership for the Chair’s Office by developing, implementing, and maintaining office procedures, workflows, and operational standards.

• Coordinates and guides the work of 2.5 faculty support staff, delegating and monitoring tasks to ensure consistency, accuracy, and adherence to departmental protocols. Tasks include, but are not limited to: organization of departmental events and seminars, expense reports, requisitions, supplier setup and travel coordination.

• Serves as the first point of escalation for operational and workflow issues within the support team.

• Acts as the department’s lead resource on administrative processes related to professional service agreements and other contractual needs; provides guidance, training, and workflow direction to team members as needed.

• Oversees daily operations of the Chair’s Office with minimal need for higher-level administrative intervention.

Chair & Department Support

• Coordinates faculty meetings, prepares agendas, records meeting minutes and tracks action items.

• Serves as a primary resource for department and University policies, providing guidance to faculty, staff, students, and visitors.

• Manages department-wide logistical processes, including key requests, room reservations, directories, and departmental communications.

• Plans and organizes annual prospective graduate student recruiting weekend, seminar speaker visits, and other high visibility departmental events, including overseeing departmental commencement planning.

• Provides comprehensive administrative support including purchasing supplies, arranging travel, organizing events, preparing expense reports and reimbursement requests.

• Provides administrative support to the Department Chair and their lab/students, including purchasing supplies, arranging travel, event support, preparing expense reports and reimbursement requests.

• May assist the Manager, Administrative and Chair Support with faculty and academic appointment/reappointment processes, coordination of visiting students, and handling of visa related documentation and requests.

Undergraduate Registrar

• Serves as the undergraduate registrar for ECE, supporting the Director of Undergraduate Studies.

• Coordinates faculty teaching assignments to ensure all core and mandatory courses are offered.

Other Duties

• May perform additional related duties as required or assigned to support the mission of the department.

Required Skills and Abilities

Preferred Skills and Abilities

Principal Responsibilities

1. Leads a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees. 2. Directs the daily operations of the office. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Oversees, monitors and controls office budget and spending. 3. Participates in special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate. 4. Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department. 5. Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up. 6. Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations. 7. Prioritizes, assigns and monitors work, sets standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Evaluates and clarifies roles and responsibilities. Establishes and cultivates productive relationships between teams. 8. Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office. 9. Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 10. May perform other duties as assigned.

Required Education and Experience

Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience.

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of iniduals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any inidual on account of that inidual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

Title: Sr. Export Control Specialist

Location: Remote (United States)

Job Description:

time type

Full time

job requisition id

R23783

Lanteris Space Systems is seeking a Senior Export Control Specialist to join our centralized compliance function supporting our satellite and spacecraft manufacturing operation in our Palo Alto CA offices. This position may also be performed remotely within the U. S. with periodic travel required to Lanteris facilities and customer locations. This strategic export control position enables compliant execution of programs across our erse portfolio of commercial and defense customers.

You will partner closely with engineering, legal, programs, security, contracts, and supply chain teams to enable lawful and efficient international business activities. You will be responsible for performing export jurisdiction and classification analyses, preparing and managing export authorizations, and advising internal stakeholders on regulatory requirements under the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR).

This role requires independent technical judgment, regulatory fluency, and the ability to integrate export control requirements into complex satellite programs across the full lifecycle—from design and development through launch, in-orbit operations, and end-of-life activities.

Key Responsibilities

Export Classification & Licensing

• Perform jurisdiction and classification determinations for spacecraft, satellites, subsystems, components, and technical data under ITAR (including USML Category XV) and EAR (including 9A515, 9E515, and related 600-/500-series controls), with documented rationales consistent with regulatory text and agency guidance

• Prepare, submit, and manage export authorizations including TAAs, MLAs, DSP-5/DSP-73 licenses, and BIS licenses via SNAP-R, supporting full program lifecycle from design through end-of-life

• Analyze and implement license provisos and conditions, manage reexport/retransfer requirements, and maintain licensing records across multiple concurrent programs

• Coordinate with engineering and legal to resolve complex classification questions and escalate as appropriate

Regulatory & Stakeholder Interface

• Interface directly with DDTC (via DECCS) and BIS on license applications, proviso clarifications, and regulatory inquiries as directed by compliance leadership

• Advise cross-functional stakeholders on export control requirements impacting technical data releases, program execution, international collaboration, contract formation, and foreign party engagements

• Collaborate with engineering, business development, legal, programs, security, contracts, and supply chain teams to integrate export control requirements into spacecraft program planning and execution

• Support export control aspects of space insurance processes, including reviewing disclosures to brokers/underwriters and coordinating licensing for launch risk and in-orbit operations coverage

• May support functions aligned with Empowered Official responsibilities; does not independently exercise EO authority unless formally designated

Compliance Program Support

• Support implementation of Lanteris export control policies, procedures, and training programs. Develop and maintain associated databases, reports and documentation

• Assist with internal audits, assessments, continuous improvement initiatives, and compliance with CUI handling requirements under DFARS 252.204-7012 where applicable

• Assist with supplier risk evaluation in conducting thorough due diligence during supplier onboarding and identify potential disruptions

• Contribute to the development and maintenance of Lanteris' export compliance program

• Assists in the classification of Lanteris products, software and technologies according to import and export control requirements

Minimum Requirements

• Must be a U.S. citizen with eligibility and willingness to obtain a security clearance

• Bachelor's degree. A master’s degree may account for an additional two years of experience

• 8 years of relevant export control experience

• Experience performing jurisdiction and classification determinations under ITAR (including USML Category XV) and EAR (including 9A515, 9E515, and related 600-/500-series controls)

• Experience preparing and managing TAAs (required), MLAs, DSP-5/DSP-73 licenses, and BIS license applications

• Direct experience interfacing with DDTC (via DECCS) and BIS (via SNAP-R or equivalent)

• Proven ability to advise cross-functional stakeholders and integrate export control requirements into complex technical programs

Preferred Qualifications

• Experience in satellite or spacecraft manufacturing environments supporting full program lifecycle (design through end-of-life). Assist in ensuring that ROM, RFI, and RFP proposals are fully compliant with export regulations

• Experience with space insurance or launch services export control considerations

• Working knowledge of NISPOM/FCL environments and CUI handling requirements under DFARS 252.204-7012

• Knowledge of spacecraft systems, subsystems, and technical architectures sufficient to support classification analysis

In support of pay transparency at Lanteris Space Systems, we disclose salary ranges on all U.S. job postings.  The successful candidate’s starting pay will fall within the salary range provided below and is determined based on job-related factors, including, but not limited to, the experience, qualifications, knowledge, skills, geographic work location, and market conditions. Candidates with the minimum necessary experience, qualifications, knowledge, and skillsets for the position should not expect to receive the upper end of the pay range.

● The base pay for this position within Colorado is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within New Jersey is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within Delaware is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within the Washington, DC metropolitan area is: $107,000.00 - $178,000.00 annually.

● The base pay for this position within California is: $111,000.00 - $185,000.00 annually.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

We offer a comprehensive package of benefits including paid time off, health and welfare insurance, and 401(k) to eligible employees. More information on our benefits will be shared with candidates as they move forward in the recruitment process.

Additionally, this position is incentive eligible with a target based on contribution, company performance, and/or inidual results achieved; the specific incentive plan and target amount will be determined based on the role and breadth of contributions.

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire.  If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire. 

The date of posting can be found on the Lanteris Space Systems Career page at the top of each job posting.

To apply, submit your application via the Lanteris Space Systems Career page.

Lanteris Space Systems values ersity in the workplace and is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Title: Trademark Practice Assistant

Location: Silicon Valley

remote type

Hybrid

locations

Silicon Valley

time type

Full time

Job Description:

Job Description Summary:

The Trademark Practice Assistant will be responsible for providing administrative support to the Trademark Practice Area (client specific). The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.

This position is based in our Silicon Valley, CA office, and offers a hybrid schedule of remote and in-person, with at least 2 in-office day required per week and the possibility of additional on-site days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9 am - 5:30 pm PT.

Job Description:

• Assist with creating initial client procedures for new clients assigned by the team.
• Support filing programs.
• Obtain docket numbers for all client matters.
• Order certified copies of Priority Documents.
• Support and coordinate signature requirements per the client.
• Assist with preparing monthly stats and metrics.
• Coordinate with internal team for client budget meetings, including setting up appropriate deadlines for internal meetings and coordination of documents for both internal/external meetings.
• Review vendor expenses, upon request.
• Coordinate attorney calendars, upon request.
• Support Docketing (client specific) as needed.
• Provide support updating client specific databases.
• Upload all documents to client databases, as needed.
• Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
• Handle time entry corrections as needed.
• Handle conference room and visiting office requests.
• Provide occasional support to team members with routine tasks when required.
• Flexible and dependable with the ability to work overtime, as needed.
• Perform other duties as assigned.

Desired Skills and Qualifications:

• Multitask in a highly demanding, deadline-driven environment.
• Possess a high level of attention to detail.
• Take initiative and work both independently and in a team environment.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
• Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
• Excellent written, verbal and organizational skills.
• Maintain and handle confidential and sensitive information with discretion.
• Promote effective work practices, work as a team member, and show respect for all firm personnel.
• Proficiency in MS Office applications.

Reporting to the Senior Trademark & Copyright Practice Support Manager, the ideal candidate will have a minimum of two (2) years of relevant administrative work experience.  Experience in a law firm setting is desirable. 

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The anticipated range for this position is:

$68,000 - $95,750

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the inidual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance.  Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Title: Administrative Assistant II

Location: Remote, US

Job Description:

Compensation Range:

Hourly: $24.86 - $32.32

Position Summary

With limited supervision, provide administrative and staff support duties for faculty, administrators, and students within the Sanford College of Education requiring a range of skills and knowledge of organizational policies and procedures.   Assist and direct visitors and resolve administrative problems and inquires; compose, edit and proofread correspondence and reports, review/route/audit high volume internal forms including grade appeals, grade changes, expense approvals and reimbursements, provide meeting scheduling and coordination, prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for SCOE faculty statewide including meeting coordination, calendar management, document creation and coordination, gathering data for reports, copying and scanning documents, organizing and maintaining electronic and paper filing systems, managing department distribution lists. Includes support of academic functions, assessment efforts, staffing issues, and program documents.
• As first point of contact in the department, engages with students, faculty and administrators to triage and provide information in response to range of SCOE inquiries from internal staff and faculty, students, and parties external to the University.
• Reviews, audits, initiates corrective notifications, monitors for compliance and provides training regarding travel and business reimbursements, Professional Development requests and reimbursements, and invoices and check requisitions.
• Process statewide requests for independent studies, grade appeals, challenge exams and exit exams. Includes coordination with academic and learning centers, faculty, and students.
• Monitor to ensure legal, regulatory and policy requirements are met for internal processes.
• Coordinates logistics for onsite meetings, teleconference and online. Records meeting minutes as necessary.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal.  Contributes fully to the team effort and plays an integral part in the operations.  Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes.  Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred.  Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.  Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations.  Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives. 
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location: Remote, USA

Travel: No Travel Required

#LI-Remote

Title: Executive Assistant

Job Description:

We are looking for an Executive Assistant to provides erse and advanced administrative support for a senior officer. The Executive Assistant will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer. 

Position Responsibilities:

• Within established guidelines, relieves executive and team of details and advanced administrative duties. Personally, takes action whenever possible. 

• Manages projects as assigned and ensures the accurate and timely completion of tasks. 

• Communicates information to and from the executive and team from a wide range of internal and external contacts. 

• Delegates for staff implementation of commitments made by the executive and team and updates the executive and team on progress. 

• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems. 

• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters. 

• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent iniduals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates. 

• Composes correspondence and documents of a highly confidential nature. 

• Maintains file records for executive and/or officer. 

• Schedules meetings and prepares agendas. 

• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information. 

• Uses various applications to produce reports, spreadsheets, presentations and other documents. 

• Generally, plans, organizes and schedules own work. 

• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas. 

• Handles significant corporate and regulatory matters

• Completes expense reports and maintains detailed records of expenses. 

• Follows up with billing related matters or expense charge discrepancies 

• Logs expense and entertainment information 

• Performs other duties as assigned, such as taking minutes of meetings or other administrative functions to support departmental meetings 

Shared Responsibilities

• Works with others to ensure efficiency of the administrative and support functions. 

• May oversee or collaborate on special projects or initiatives. 

Required Qualifications:

• Bachelor’s degree preferred 

• High School diploma and advanced secretarial certificate 

• 7 plus years of related secretarial or administrative assistant experience 

• 5 – 7 years of related experience 

• Proficiency in all MS Office applications 

• Broad understanding of the organization’s policies and practices Competencies: 

• Activity Coordination 

• Business Partnering 

• Prioritization 

• Service Delivery Effectiveness 

• Troubleshooting/Technical Support Decision Authorities: 

• Prioritizing meetings, calls and situations for executive review 

• Improving administrative business practices to increase effectiveness

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our ersity. We strive to attract, develop and retain a workforce that is as erse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and iniduals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

Referenced Salary Location

Boston, Massachusetts

Working Arrangement

Hybrid

Salary range is expected to be between

$53,250.00 USD - $88,750.00 USD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and inidual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training.

Title: Training Specialist

Location: Remote, US

Full time

job requisition id

R 2026 3306

Compensation Range:

Hourly: $24.86 - $32.32

P****osition Summary

Required Schedule: 8am PT – 5pm PT

The Training Specialist is responsible for analyzing, designing, implementing, and evaluating training and development programs that support Enrollment and National University initiatives related to Enrollment. This position provides dedicated support for New Hire Advisors within the enrollment department.

The Training Specialist will work closely with Enrollment Directors, Associate Directors, and Subject Matter Experts to identify developmental and training opportunities and to create effective learning assets. Overall, the Training Specialist strengthens institutional efficiency and effectiveness for Enrollment in alignment with National University’s Ways of Work.

Essential Functions:

• Needs Analysis and Learning Objectives: Collaborate with stakeholders to conduct thorough needs assessments and define clear learning objectives that address performance gaps and support organizational goals.
• Instructional Design Strategy: Develop comprehensive instructional design strategies and methodologies tailored to meet the needs of erse learners and learning environments, incorporating best practices in adult learning theory and pedagogy.
• Curriculum Development: Design and create engaging and interactive learning materials, including e-learning modules, virtual instructor-led training (VILT), webinars, videos, simulations, job aids, and assessments, using authoring tools and multimedia software.
• Content Curation and Adaptation: Evaluate existing training materials and content and repurpose or adapt them for use in new learning initiatives, ensuring alignment with learning objectives and audience needs.
• Storyboarding and Scripting: Develop detailed storyboards, scripts, and outlines for instructional content, outlining the sequence of activities, interactions, and assessments to guide the development process.
• Media Production and Integration: Produce high-quality multimedia assets, including graphics, animations, audio, and video, and integrate them into instructional materials.
• Technology Integration: Leverage instructional design software, learning management systems (LMS), and authoring tools to develop and deploy interactive and engaging learning experiences that are accessible across multiple devices and platforms.
• Quality Assurance and Review: Conduct thorough quality assurance reviews of instructional materials to ensure accuracy, functionality, and alignment with learning objectives, branding guidelines, and accessibility standards.
• Pilot Testing and Evaluation: Facilitate pilot tests and usability studies to gather feedback from learners and subject matter experts (SME), iteratively refine instructional materials based on feedback, and measure the effectiveness of learning interventions.
• Professional Development: Stay abreast of emerging trends, technologies, and best practices in instructional design and e-learning development, actively participating in professional development activities and seeking opportunities for skill enhancement.
• Leads and manages end-to-end training projects by scoping needs, building timelines, coordinating with Enrollment stakeholders and SMEs, developing learning assets, maintaining organized project documentation, and ensuring high-quality on-time delivery.
• Facilitates live virtual training sessions for New Hire Advisors in the enrollment department by delivering content clearly, creating an engaging and supportive learning environment, answering questions, and gathering feedback to support continuous improvement.

Supervisory Responsibilities: N/A (this position does not have supervisory responsibilities)

Requirements:

Education & Experience:

• Bachelor's degree required; Master's degree within and Instructional Design and Technology field preferred.
• Minimum of 2 years experience as an Enrollment Advisor required.
• Prior experience in project management required.
• Minimum of 2 years of experience in learning and development or instructional design strongly preferred.
• Prior experience developing and implementing virtual training and development strongly preferred.

Competencies/Technical/Functional Skills:

• Training Needs Analysis: Ability to conduct thorough assessments to identify learning needs and gaps within an organization.
• Curriculum Design and Development: Proficiency in designing comprehensive training programs and materials that align with organizational objectives and learning outcomes.
• Instructional Design: Knowledge of instructional design principles and methodologies to create engaging and effective learning experiences.
• Training Delivery: Strong presentation and facilitation skills to deliver training sessions using various methods, including in-person, virtual, and blended learning approaches.
• Learning Management Systems (LMS): Familiarity with learning management systems to manage course content, track learner progress, and generate reports.
• E-Learning Authoring Tools: Experience with e-learning authoring tools such as Articulate Suite, Adobe Captivate, or similar software to create interactive online courses and modules.
• Evaluation and Assessment: Ability to design and implement evaluation strategies to assess the effectiveness of training programs and gather feedback from participants.
• Project Management: Strong organizational skills to manage multiple training projects simultaneously, including planning, scheduling, and coordinating resources effectively.
• Communication Skills: Excellent written and verbal communication skills to convey complex information clearly and effectively to erse audiences.
• Collaboration and Stakeholder Management: Ability to collaborate with various stakeholders, including subject matter experts (SME), leaders, and HR professionals, to ensure training programs meet organizational needs.
• Change Management: Understanding of change management principles to support employees through learning initiatives and organizational change processes.
• Adaptability and Flexibility: Ability to adapt to changing priorities, requirements, and technologies in the field of learning and development.
• Data Analysis and Reporting: Proficiency in analyzing training data and metrics to measure the impact of learning initiatives and generate actionable insights for improvement.
• Continuous Learning: Commitment to staying updated on industry trends, best practices, and emerging technologies in learning and development.
• Cultural Awareness and Diversity: Sensitivity to cultural differences and ersity issues to design inclusive and culturally relevant training programs.

​

Travel: Travel seldom required

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. 

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

Title: Virtual Sales Exec

Location: Remote 

Job Description:

time type

Full time

job requisition id

JR89401

*Hiring for MST or PST time zones only*

• Minimum 2 years of on‑site timeshare sales experience with documented performance results

• Open availability Monday through Saturday, mornings and evenings

• Residence required in Florida, Nevada, Utah, Arizona, or South Carolina

• Active Real Estate or Timeshare Sales license for one of the listed states

JOB SUMMARY

Virtual Sales Executives deliver marketing generated sales presentations over the computer using screen-sharing technology that contributes to the success of the organization and sales distribution site by effectively using sales techniques and processes to convert prospective owners into purchasers as well as reload Owners. Develop relationships with prospective owners by soliciting and following up on referrals and leads. Cater the sales experience to the inidual needs and preferences of each potential owner and follow through with the sales contract process to ensure that all required paperwork and legally required documents are completed accurately and in a timely manner efficiently. Maintain the customer relationship after the sale is complete to ensure continued owner satisfaction with the organization and to develop future business opportunities (i.e., reloads, referrals, additional sales).

CANDIDATE PROFILE

Education and Experience Required:

• High school diploma or GED
• Private Office in the home for work and computer equipment
• Proficiency in English
• Proficiency in computer skills, specifically in Microsoft programs including Outlook, Excel and Team.
• Incumbent is required to maintain an active and in-good standing professional Real Estate License where mandated by law

Preferred:

• Two years plus related face to face timeshare sales experience
• Experience in virtual sales methodology

Successful Candidates Will Be Willing To:

• Work remotely from home
• Work weekends and holidays as required by business needs

JOB SPECIFIC TASKS

Building and Maintaining Customer Base

• Answer owner questions regarding use of properties and location amenities; make recommendations given the background information obtained on the owner through discovery.
• Follow up on referrals/leads from owners.
• Fulfill requests from owners or prospects regarding pricing, property maps, property descriptions, room locations, and portfolio/network information.
• Contact owners to monitor satisfaction, make aware of upcoming promotions, and develop business opportunities (e.g., reloads, referrals).
• Develop and maintain records on customer contacts and use that information to support effective follow-up opportunities.
• Monitor contract processing to minimize rescission decisions, provide comprehensive owner assurance and ensure timeliness of closings.

Giving Sales Presentations

• Follow and adhere to the Consultative Sales Process when presenting to owners and potential owners.
• Establish trust with the prospective owner and Owners throughout the entire sales process to build on-going rapport.
• Discover the needs of prospective owners and Owners through a series of strategically layered questions/discussion and utilize the information to customize the sales presentation.
• Explain the features, advantages and benefits of the product and advocate the appropriate amount of points to accommodate the prospective owners and Owners current and future vacation needs.
• Complete and close the sales contract process by ensuring all required/legal paperwork and documents are signed and notarized.
• Practice and continue to develop and improve sales script and presentation.
• Ensure clear understanding of finance options and present as an approach to ownership.
• Prepare for daily appointments (e.g., review tour sheet, owner history, presentation details, etc).

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a erse workforce and sustaining an inclusive culture.

Title: Project Administrator

Location: Adelaide Australia

Employees work in a hybrid mode

Full-time

State/Province: South Australia

Business Group: DCS

Legal Entity: AECOM Australia Pty Ltd

Business Line: B&P - Buildings & Places

Work Location Model: Hybrid

Operating Group: International

Primary Location: AU - Adelaide, SA

Job Description:

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Serve as the first point of contact for project administrative needs, including stationery, equipment requests, and catering coordination, ensuring project teams are well-supported day to day.
• Attend and coordinate regular project meetings, capturing detailed minutes and ensuring timely distribution and sign-off across the relevant stakeholders.
• Support the preparation of presentations and project documentation, including gathering materials, formatting documents, and assisting with the organisation of project events.
• Provide hands-on administrative support to the Project Manager, including processing expense claims and coordinating logistics for upcoming project activities and events.
• Coordinate team briefs and manage office supply orders to keep project operations running smoothly and efficiently.

Qualifications

What are we looking for from you?

The following qualifications and experience are highly desired, but if you don't tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.

• A proactive, can-do attitude with strong organisational skills and the ability to manage competing priorities across a busy project environment.
• Proven experience in minute-taking, document management, and providing administrative support to large, multidisciplinary teams.
• Strong proficiency in MS Office Suite, with confident written and verbal communication skills to engage effectively with technical leaders and project stakeholders at all levels.
• A natural relationship-builder who is approachable, adaptable, and able to hit the ground running in a fast-paced Defence programme.

Additional Information

Why you'll love working with us

• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Flex public holidays - swap Easter or other holidays for ones that suit you better
• Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

Ready to push the limits of what's possible?

We welcome applications from iniduals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neuroerse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders - past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, ersity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, ersity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the erse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

Title: Program Assistant

Location: San Diego United States

Employee Type:

Job Type:

Pay Range:

Job Description:

Job#: 3032571

Program Assistant I – Energy Savings Assistance Program

Remote (CA preferred), San Diego | Contract Role

We’re looking for a Program Assistant I to support the Energy Savings Assistance Program (ESA). This entry-level role is ideal for someone who is detail-oriented, organized, and interested in program operations, particularly invoice quality control and data validation, within a large corporate environment.

What You’ll Do

• Support daily operations of assigned programs
• Perform quality control (QC) on invoices submitted by a third-party vendor
• Process invoice intakes, verify and validate data, and ensure accuracy of numbers and measures
• Maintain program documentation, records, and trackers
• Update databases and spreadsheets using Excel
• Assist with budget tracking and basic reporting
• Coordinate meetings and prepare agendas and materials
• Respond to stakeholder inquiries professionally
• Help organize program-related events, trainings, and outreach activities

What We’re Looking For

• 0–2 years of experience as a Program Assistant, Program Support, or Project Coordinator
• Experience with invoicing, invoice review/QC, data validation, or administrative processing
• Strong attention to detail and ability to work with numbers and documentation
• Comfortable working in structured, corporate environments
• Self-starter who is flexible, adaptable, and a quick learner

Required Qualifications

• High school diploma or equivalent (Bachelor’s degree not required)
• Proficiency in Microsoft Excel
• Working knowledge of SAP (or ability to learn quickly)
• Strong written and verbal communication skills

Preferred Backgrounds

• Experience in large corporations or enterprise environments
• Prior exposure to finance, operations, or corporate program support teams
• Veterans strongly encouraged to apply

Note: Candidates with primarily healthcare or construction backgrounds are not preferred for this role.

Work Details

• Remote role
• Onsite for the first 2–3 weeks for training, then fully remote
• Occasional onsite visits may be required for additional training
• Open to out-of-state candidates; California preferred
• Schedule: 7:00 AM – 4:00 PM PST (flexible)

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Employee Type:

Location:

Job Type:

Pay Range:

Title: Supply Chain - Subcontract Administrator

Location: Fort Worth United States

Hybrid

Job Description:

Description:Who We Are

By bringing together people that use their passion for purposeful innovation, at Lockheed Martin we keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide career opportunities designed to propel development and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. At Lockheed Martin, we place an emphasis on empowering our employees by fostering innovation, integrity, and exemplifying the epitome of corporate responsibility.

Who You Are

Lockheed Martin Aeronautics is seeking a full-time Subcontract Administrator (level 2).

What You Will Be Doing

In this role, you will develop subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and services for subcontracts in support of development, production and global sustainment for multiple contract types.

You will be responsible for:

• Preparing bid packages, conducting bidders' conferences, developing evaluation criteria, analyzing and evaluating proposals.
• Negotiating subcontract provisions and selecting or recommending subcontractors.
• Writing subcontract packages for review, preparing awards, and administering resulting subcontracts.
• Negotiating and coordinating additions, deletions, or modifications to subcontracts.
• Participating with contracts administration and purchasing to develop subcontract policies and procedures. You may also sign supplier agreements and purchase orders within established authority.

What's In It For You:

From onsite to remote, we offer flexible work schedules to comprehensive benefits investing in your future and security, Learn more about Lockheed Martin's comprehensive benefits package here.

Here are some of the benefits you can enjoy:

• Medical
• Dental
• 401k
• Paid time off
• Work/life balance
• Career development
• Mentorship opportunities
• Rewards & Recognition

Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus -if you have the passion and courage to dream big, work hard, and have fun doing what you love then we want to build a better tomorrow with you.

Further Information About This Opportunity

This position is in Fort Worth, TX Discover Fort Worth.

Must be a US Citizen; This position is located at a facility that requires special access.

This position is Hybrid- 50% on site Mondays & Tuesdays required

Basic Qualifications:

• Bachelor's Degree or related experience in lieu of Degree
• Experience with or knowledge of Supply Chain and Procurement principles

Desired Skills:

• Excellent written and verbal communication

skills

• Ability to work in a collaborative and team based environment
• Proficient with Microsoft Office

Clearance Level: None

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide erse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.

Experience Level: Experienced Professional

Business Unit: AERONAUTICS COMPANY

Relocation Available: Possible

Career Area: Purchasing/Procurement/Supply Chain

Type: Full-Time

Shift: First

Title: Executive Admin Assistant

Location: Remote GA

Job Description:

Job Description:

The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership. Responsible for managing complex calendars, coordinating travel, preparing correspondence, and ensuring efficient daily operations. This role executes established priorities and processes while exercising professionalism and confidentiality.

• Manages executive calendars, scheduling meetings, appointments, and travel arrangements based on established priorities and policies.
• Understand the business drivers behind key decisions.
• Prepares expense reports.
• Proactively manage travel to include options based on weather and meeting agendas.
• Drafts correspondence, presentations, and reports as directed.
• Coordinates meetings including logistics, materials preparation, and follow-up tracking.
• Tracks action items and ensures timely completion of assigned deliverables.
• Serves as point of contact for internal and external stakeholders.
• Maintains organized electronic filing system and records, including confidential materials.
• Supports executive projects by gathering information and compiling data.
• Ensures compliance with internal policies and applicable data privacy standards.
• May assist with onboarding logistics, department offsite meetings, and team coordination activities.
• Perform other duties that support the overall objective of the position.

Education Required:

• Associate degree.
• Or, any combination of education and experience which would provide the required qualifications for the position.

Experience Required:

• 5+ years of administrative experience, including support of executive leadership.
• Experience managing calendars and travel for senior leaders.
• Experience handling confidential information.

Knowledge, Skills & Abilities:

• Knowledge of: Administrative best practices. Microsoft Office and collaboration tools. Concur expense reporting system. Basic understanding of compliance requirements. Experience using all aspects of the Microsoft Suite and ChatGPT.
• Skill in: Organization and time management. Written and verbal communication. Multi-tasking in a fast-paced environment. Attention to detail. Professional customer service.
• Ability to: Follow established priorities and procedures. Manage multiple deadlines. Maintain high level of confidentiality. Work independently within defined guidelines. Adapt to changing schedules and priorities.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.

NextGen Healthcare is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees.

Membership Admin Assistant (Part Time)

Washington, DC

Type: Contract

Job Title: Membership Admin Assistant (Part Time) 

Industry: Nonprofit / Membership Organization

Location (city, state): Washington, DC

Assignment Type: Contract (through September 30)

Pay: $22 – $24 / hour (depending on experience)

Work Schedule:

Part-time, 20 hours per week

Tuesday–Friday, 12:00 PM – 5:00 PM

Hybrid schedule with two onsite days and two remote days

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with our client, a mission-driven organization, to identify a Membership Admin Assistant (Part Time) . This role will support teams focused on member engagement and program initiatives, working with stakeholders across multiple regions in a collaborative and fast-paced environment.

Job Description:

This position provides administrative and operational support to two teams, helping manage communications, coordinate meetings, and handle financial tracking processes. The ideal candidate is detail-oriented, proactive, and comfortable supporting a high-volume workflow across multiple priorities.

Key Responsibilities:

Financial & Administrative Support:

• Process and monitor payment requests using expense management systems
• Maintain accurate records of invoices, contracts, and payment activity
• Update internal tracking systems to ensure accurate financial and membership data

Meeting & Logistics Coordination:

• Schedule meetings across multiple time zones and manage calendar logistics
• Prepare meeting materials and capture notes, action items, and follow-ups
• Support internal coordination efforts to keep projects on track

Webinar & Virtual Event Support:

• Coordinate and launch virtual events using platforms such as Zoom
• Manage registrations, confirmations, and attendee communications
• Assist with post-event follow-up and reporting

Communication & Inbox Management:

• Monitor and respond to incoming inquiries from members or stakeholders
• Provide timely follow-up and route requests to appropriate team members
• Maintain distribution lists, contact databases, and communication tools

General Administrative Support:

• Assist with outreach efforts, event preparation, and materials coordination
• Support ongoing projects and team initiatives as needed
• Help maintain organized systems and ensure smooth day-to-day operations

Qualifications:

• 2+ years of administrative experience, preferably within a nonprofit, association, or membership-based organization
• Experience managing shared inboxes, coordinating meetings, and supporting member or customer communications
• Hands-on experience with Concur for expense processing and tracking required
• Proficiency with virtual meeting platforms such as Zoom and collaboration tools like Microsoft Teams
• Strong organizational skills with attention to detail and accuracy
• Ability to multitask and adapt in a fast-paced, deadline-driven environment
• Associate’s degree required

Additional Details:

• Start Date: Early May
• Interview Process: One-step virtual panel interview
• Team Size: Mid-sized, collaborative team environment
• Schedule supports teams across multiple U.S. time zones
• Opportunity to gain exposure to member engagement and program operations

Perks:

• Flexible part-time schedule with hybrid work environment
• Opportunity to support impactful programs and initiatives
• Collaborative and supportive team culture
• Exposure to cross-functional projects and stakeholder engagement

Title: Chief of Staff

Location: Remote - USA

Job Description:

About Wizard

Wizard is the top-performing AI Shopping Agent, delivering the best products from across the web with unmatched accuracy, quality, and trust. 

The Role

We’re looking for a Chief of Staff to the CEO  who can run point on the CEO's world with obsessive follow through and who has the executive presence and judgment to operate as her proxy when needed. This is not a traditional Executive Assistant role — and it's not a purely strategic one either.  

You are the CEO’s right hand, her early warning system, and her force multiplier. If she's in a room, you're either in it or you've already prepared her for it. If an action item leaves a meeting, you own making sure it gets done.

This role is ideal for someone who is equally comfortable building a board deck, drafting a high stakes email on the CEO's behalf, and relentlessly chasing down a direct report for an overdue update. The role reports directly to the CEO and operates with a high degree of visibility and trust across the organization.

What You’ll Do

• Serve as a trusted extension of the CEO — drafting, responding to, and managing email correspondence on her behalf with sound judgment and her voice

• Manage and protect the CEO's calendar with a strong POV on what deserves her time, what doesn't, and what can be delegated. Coordinate her involvement in internal and external events.

• Prepare Melissa for every meeting, conversation, and commitment with briefings, context, talking points, and pre-reads

• Own follow-up with the CEO's direct reports and executive team on goals, priorities, and commitments, relentlessly and diplomatically

• Drive weekly syncs, 1:1 rhythms, and cross-functional check-ins: own the agenda, take the notes, and make sure every action item has an owner and a deadline

• Track progress against company and CEO-level goals; surface blockers and delays before they become problems

• Build and refine presentations for internal and external audiences (exec team, board, all-hands, etc.)

• Identify opportunities to improve how the CEO's office operates and implement lightweight systems to support them

What Success Looks like

• You know Melissa's priorities, communication style, and working preferences cold

• You've taken over the weekly exec sync end-to-end. Every direct report knows who you are and knows you will follow up

• Melissa's inbox and calendar reflect her actual priorities

Ideal Background

• 4–7 years of experience in a Chief of Staff, executive operations, consulting, or similar high-accountability role — startup or high-growth company experience strongly preferred

• Comfortable holding senior people accountable; you've managed up, across, and down without relying on formal authority

• Exceptional writer, you draft clearly, quickly, and can adapt your voice to represent someone else at the executive level

• Experience building polished presentations for exec and board-level audiences

• High judgment and discretion when handling sensitive information about people, strategy, and the business

• You build lightweight systems to track what matters and nothing slips through the cracks

Compensation & Benefits

The expected base salary range for this role is _$125,000-$_175,000 USD, and will vary based on skills, experience, role level, and geographic location. Final compensation will be determined by considering these factors alongside overall role scope and responsibilities.

In addition to base salary, Wizard offers:

• Equity in the form of stock options

• Medical, dental, and vision coverage

• 401(k) plan

• Flexible PTO and company holidays

• Fully remote work within the United States

• Periodic company offsites and team gathering

Wizard i committed to fair, transparent, and competitive compensation practices.

Executive Assistant

Philadelphia, PA

  Type: Direct-Hire

Position Title: Executive Assistant

Location: Philadelphia, PA

Assignment Type: Contract

Compensation: $35–$40 per hour

Work Schedule: Monday–Friday, standard business hours

On-Site or Hybrid: Hybrid (schedule dependent on leadership needs)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

An Addison Group client is looking for an Executive Assistant!

Job Responsibilities:

• Provide high-level administrative support to multiple senior leaders and executive stakeholders
• Manage complex calendars, scheduling across multiple time zones, and coordinate internal and external meetings
• Serve as a primary point of contact between executives and internal teams, clients, and external partners
• Prepare and edit presentations, reports, correspondence, and executive communications
• Coordinate travel arrangements, itineraries, and expense reporting for supported leaders
• Track priorities, deadlines, and action items to ensure timely follow-up
• Assist with meeting preparation, agenda development, and note-taking
• Handle confidential and sensitive information with discretion and professionalism
• Support special projects and cross-functional initiatives as needed

Requirements:

• 2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role
• Proven ability to support multiple leaders simultaneously in a fast-paced environment
• Strong calendar management, organizational, and prioritization skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Bachelor’s degree preferred but not required

Why choose Addison Group?

• Pay: We negotiate high salaries using the U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401(k)
• Permanent Employment: Many of Addison’s job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Registrar (Summer Only, Part-time)

locations

Texas (Remote)

Tennessee (Remote)

South Carolina (Remote)

Georgia (Remote)

time type

Part time

job requisition id

R261

Pine Cove is a growing non-profit organization that offers a wide variety of professional, impactful, and fun full-time jobs. We are frequently looking for additional ministry-minded iniduals to join our team in various departments such as marketing, accounting, registration, information technology, human resources, and more!

Job Description Summary:

This position is a seasonal, summer-only (May to August) and is responsible for all duties of registration, communication, and housing process of iniduals and groups for all summer camp or Pine Cove-sponsored conferences. Specific areas include: fostering long-term relationships through outstanding customer service and Follow-up sales support and after-contact marketing which is critical in this role. This position exemplifies the core values of Pine Cove by being Christ-centered, others-focused, and seriously fun.

Job Description:

Job Responsibilities

• Manage the registration, communication, and housing for Camps and Conferences.
• Provide excellent customer service to all current and potential guests.
• Maintain and manage an accurate database.
• Assist with follow-up calls to current and potential campers as an active part of the registration loop.
• Responsible for other tasks as directed.

Job Qualifications

• Agrees with and exhibits behaviors in accordance with the Pine Cove Statement of Faith
• Maintain compliance with all Pine Cove policies and procedures during employment including the Staff Policy Handbook
• Maintain compliance with all state and federal laws
• Must establish and maintain professional working relationships with employees, managers, and external constituents, including demonstrating consistent Speed of Trust behaviors
• Is self-motivated with a desire to serve and do all things with excellence    
• Adjusts to changes in environment or schedule while maintaining a joyful attitude
• Possess current driver’s license and able to drive company vehicles as needed
• High School Diploma preferred
• 1+ year of camping or customer service experience preferred
• Strong digital, verbal, and written communication skills
• Strong organization and attention to detail skills
• Basic knowledge of computer systems, aptitude to learn new software
• Autonomy to work independently with a team player attitude

Pine Cove exists to be used by God to transform the lives of people for His purposes and His glory! We are not only a high-energy and creative environment but also a life-transforming and rewarding workplace. Apply to be a part of this “Christ-centered, others-focused, seriously fun” ministry today!

Donor Support Associate [Temporary Role]

Remote

THE OPPORTUNITY: 

As ActBlue ramps up for a busy 2026 election season, we are looking for several Donor Support Associates to join our Customer Service department. Donor Support Associates provide support to the small-dollar donors who donate through ActBlue. These temporary positions are expected to last until mid-November 2026. 

The Customer Service department is critical to ActBlue’s mission to democratize power in this country through grassroots fundraising. We provide support 7 days a week, 365 days a year to the campaigns and organizations that use our tools to fundraise and the donors that contribute to them via our platform. 

WHAT YOU WILL DO:

• Provide day-to-day, high-quality support donors on a variety of inquiries, including but not limited to refunds, canceling recurring donations, standard login inquiries, and managing various other donor-related requests.
• Efficiently triage all incoming support requests to the correct team based on email content.
• Provide proactive support and outreach to our users as needed. 
• Review voicemails and return phone calls as needed.
• Flag potential bugs or issues with ActBlue’s platform that are reported to us by our users as needed. 
• Review donation transactions as part of our fraud prevention workflow.
• Meet established quality and productivity standards for the role.

WHAT YOU BRING:

• Experiences in customer service. A successful candidate will have demonstrated success in supporting customers on a daily basis both over email and over the phone.

• Strong preference for experience working with HubSpot (or similar email ticket programs such as Salesforce/Zendesk). 

• Attention to detail. You proofread, reread, and triple-check your work. You understand that details play a large role in setting a project up for success.

• Troubleshooting skills. Creativity, patience, and a helpful attitude are crucial when helping the people we work with solve problems and get the information they need.

• Organization and efficiency over the phone and via email. The person in this role will be responding to a high volume of emails and calls each day and will regularly problem-solve with customers over the phone.

• Excellent communication skills. You’ll be in contact with a variety of people every day — candidates for this position should enjoy constant communication and have a passion for helping people. You have a knack for processing complex information and tailoring your language to support users at all levels of proficiency with our tools.

• Comfort with going solo. While you’ll be working on a team, most of your day-to-day work will be independently driven and managed.

• A goal**-**oriented outlook. As a team, we work hard to consistently meet and exceed our goals. You enjoy both setting goals and meeting them, as well as supporting your team in meeting theirs.

• Passion for our mission. Our online fundraising technology makes it easy for more supporters to participate in the political process and the progressive movement every day. We need team members who are passionate about furthering this work and providing the best service to every campaign, organization, and donor who relies on our platform.

WORK & BENEFITS SNAPSHOT

This posting is for a temporary full-time, remote, hourly position.

Registered States*: 

Alabama, Arizona, Arkansas, California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Hawaii, Illinois, Indiana, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, New Hampshire, New Jersey, New York, North Carolina, North Dakota, Ohio, Oregon, Pennsylvania, Rhode Island, South Dakota, Texas, Utah, Vermont, Virginia, Washington, Wisconsin

*While ActBlue is currently registered to support remote work in the states listed above, we possess the ability to register in additional states as needed. If you are located in a state not listed, we may still be able to proceed with your application, but please note that the offer process may take longer to accommodate registration requirements.

Work Schedule:

Sunday - Thursday, 10 AM - 6 PM EST OR Tuesday - Saturday, 10 AM - 6 PM EST

**Please note in your application which of the shifts you’d be able to work (select as many as you’re interested in), though you’ll only be working one**

Work Environment: 

Employees can expect to work with distributed teams across all U.S. time zones. Our roles require extended technology usage, and proficiency with virtual communication tools such as Zoom and Slack. Regular attendance in virtual meetings is inherent to every position.

Salary Details: $31.25 per hour

Benefits: 

• Flexible work schedules and an unlimited time-off policy
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families; plus fully-paid health reimbursement arrangement to use for out of pocket expenses and fully-paid short- and long-term disability 
• Fully paid basic and AD&D life insurance and a voluntary supplemental life insurance option
• Dependent and health care flexible spending account options
• Employee Assistance Program (EAP) benefits for employees 
• Automatic 2% Employer-paid 401K contribution, plus up to an additional 6% match on employee contributions
• A minimum of three months paid medical, family and parental leave (for all new parents, adoptions included)
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees
• Additional perks including quarterly snack deliveries and digital subscriptions to the Boston Globe & New York Times

ActBlue is unable to sponsor work visas at this time.

BACKGROUND CHECKS

As part of our hiring process, ActBlue will conduct a background check at the time of offer. This will be completed in compliance with applicable laws and will not be initiated without your consent.

Senior Executive Administrative Assistant ( Hybrid- NYC)

locations

New York, NY

time type

Full time

job requisition id

JR1082127

The Senior Executive Administrative Assistant provides high-level administrative and secretarial support to two senior executives. This role is responsible for managing calendars, coordinating meetings and travel, preparing correspondence and presentations, and ensuring the smooth day-to-day operation of the executive office. The ideal candidate is highly organized, thrives in a fast-paced environment, demonstrates strong attention to detail, and is comfortable managing multiple priorities and workflows simultaneously.  This position requires regular attendance at our New York City office.

Responsibilities:

• Provide executive-level administrative and secretarial support to the Chief Growth and Strategy Officer, ensuring seamless day-to-day operations.
• Manage complex executive calendars, including scheduling appointments, meetings, and daily office activities.
• Review, research, prioritize, and route incoming correspondence; draft responses and initiate communications as appropriate.
• Coordinate meetings by scheduling conference rooms, arranging conference calls, confirming attendees, coordinating catering, and ensuring audiovisual and presentation equipment is fully functional and prepared.
• Attend meetings as needed to take minutes, transcribe notes, and distribute clear, timely meeting summaries.
• Arrange detailed travel logistics, including transportation, lodging, and itineraries, and prepare and submit expense reports.
• Develop and edit presentations, reports, and other business documents using Microsoft PowerPoint, Excel, and related software.
• Gather and analyze information to support executive decision-making and improve office efficiency.
• Utilize AI-powered and document automation tools to support the business and document summarization, while maintaining data privacy and confidentiality standards.
• Coordinate onboarding activities for new team members, including IT equipment setup, system access, and first-day logistics.
• Support cross-functional business initiatives and special projects as assigned.
• Maintain strict confidentiality when handling sensitive information, communications, and executive matters.
• Perform additional duties as assigned to meet the ongoing needs of the role.

Qualifications:

• High school diploma required; Associate degree preferred.
• Minimum of 5 years of administrative assistant experience, preferably supporting senior-level executives.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint, as well as other business productivity tools.
• Proficiency with calendar management tools, including Outlook Calendar.
• Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
• Strong customer service skills demonstrated by a high level of professionalism, discretion, and confidentiality.
• Proven ability to manage confidential information with sound judgment and discretion.
• Strong organizational, time-management, and multitasking skills, with exceptional attention to detail and accuracy.
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Strong critical thinking and analytical skills.

Preferred Skills and Attributes:

• Experience supporting multiple executives simultaneously.
• Strong problem-solving and decision-making abilities.
• Ability to identify urgent matters and respond appropriately.
• Professional demeanor and strong interpersonal skills.
• Highly dependable, resourceful, and adaptable in a fast-paced environment.

Compensation Range: The hourly salary range for this position is between $45.00- $52.00 per hour.

Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

Bonus Eligibility: Bonus Eligible

Executive Assistant - Central Timezone

Remote - US

Job Summary:

As an Executive Assistant at Drata, you will be a critical enabler for our Executive Leadership Team (ELT), ensuring our leaders’ time, priorities, and communications are fully aligned with the company’s most important initiatives. You’ll anticipate needs, remove friction, and create leverage so leaders can focus on strategy, customers, and teams.

You will:

• Provide high-touch, proactive support to the CRO and CMO, acting as a trusted partner and extension of their leadership style. Because they sit on the east and west coast, we are looking for this hire to sit in the US Central Timezone.

• Help orchestrate the rhythm of the business for your leaders — from calendar strategy and meeting design to follow-through on decisions and next steps.

• Increase transparency, communication, and alignment across teams by enabling executives to show up prepared, informed, and focused.

What you’ll do

Calendar & Time Management

• Own complex, dynamic calendars for one or more executives, including prioritization, sequencing, and protection of focus time.

• Proactively anticipate conflicts, reschedule as needed, and ensure time is aligned to top priorities and company goals.

• Coordinate internal and external meetings across time zones, including recurring cadences, offsites, and ad-hoc sessions.

Meeting Preparation & Follow-Through

• Prepare executives for meetings with agendas, participant context, briefing materials, and key decision points.

• Capture notes, decisions, and action items, then drive follow-through with stakeholders to ensure commitments are tracked and completed.

• Partner with chiefs of staff, business leaders, and operations teams to ensure executive time supports strategic priorities.

Travel, Events & Logistics

• Plan and manage complex domestic and occasional international travel, including itineraries, logistics, and contingency planning.

• Coordinate logistics for executive offsites, leadership summits, board-related prep sessions, and key internal events.

• Process expenses, reimbursements, and related documentation accurately and on time.

Communication & Stakeholder Management

• Serve as a primary point of contact between executives and internal/external stakeholders, ensuring timely, professional communication.

• Triage inbound requests, clarify urgency and importance, and make thoughtful recommendations on where leaders should engage directly.

• Draft, edit, and send communications on behalf of executives when appropriate (emails, Slack messages, internal updates, etc.).

Operations & Project Support

• Support and help track cross-functional projects, ensuring milestones, owners, and timelines are clearly defined and visible.

• Create and maintain lightweight systems (trackers, dashboards, docs) to keep executives informed on progress and risks.

• Partner closely with other EAs and business operations leaders to standardize and improve executive support processes.

Process Improvement & Executive Enablement

• Identify opportunities to streamline routines, tools, and workflows so executives can operate more efficiently.

• Build and refine playbooks for recurring activities (QBRs, all-hands, staff meetings, planning cycles, travel-heavy weeks).

• Uphold and model Drata’s culture and values in every interaction, representing your leaders and the company with professionalism and discretion.

What you’ll bring

• 6+ years of experience as an Executive Assistant or similar role supporting C-level leaders, SaaS or technology environment strongly preferred.

• Demonstrated success managing complex calendars, travel, and competing priorities for senior executives.

• Experience working in fast-paced, ambiguous, high-growth environments where priorities change quickly.

Skills & Capabilities

• Exceptional organizational skills with strong attention to detail and follow-through — you run multiple workflows in parallel without dropping balls.

• Strong written and verbal communication skills; able to tailor tone and content to executives, board members, customers, partners, and internal teams.

• High degree of professionalism, discretion, and judgment when handling confidential and sensitive information.

• Comfort with modern collaboration tools (e.g., Google Workspace, Slack, Zoom, project management tools) and willingness to adopt new systems where they improve efficiency.

• Ability to anticipate needs, think several steps ahead, and proactively solve problems before they escalate.

Mindset & Behaviors

• Owner-operator mentality — you take full responsibility for outcomes, not just tasks.

• Bias for action and learning — you move quickly, iterate based on feedback, and continuously look for better ways to support your leaders and teams.

• Mission-driven and customer-obsessed — you care deeply about enabling the work that delivers value to our customers and business.

• Resilient, adaptable, and calm under pressure; you maintain a positive, solutions-oriented attitude even when things get hectic.

How we support you:

• Shared Success: We provide stock equity to ensure that as the company grows, you share directly in that success. Equity gives every employee a sense of ownership and the opportunity to celebrate our wins together—because your contributions don’t just support our progress; they help drive our collective success.

• Health & Wellness: Up to 100% employer-paid premiums for medical, dental, and vision coverage for employees and their dependents, along with comprehensive wellness benefits and healthcare concierge services designed to support your needs beyond traditional insurance.

• Financial Well-being: A comprehensive suite of financial benefits, including a 401(k) plan, company-paid life and disability insurance, tax-advantaged spending accounts, and a range of discounted voluntary offerings to help you customize and strengthen your overall financial position.

• Family Support: We want to support you in life's most important moments, so we offer a paid Parental Leave policy, after six months of employment. Employees also receive access to Kindbody fertility and family-building benefits and dedicated leave specialists who help guide you through the entire process.

• Growth & Development: Generous annual stipends for both professional and personal development, empowering you to invest in your continued growth. You’ll also have access to a wide range of internal learning opportunities, ensuring you can build new skills, deepen your expertise, and advance your career with confidence.

• Time Off & Flexibility: We believe that to do your best work, you should get the time you need for rest, rejuvenation and recovery. Drata offers a flexible vacation policy, paid holidays, and other perks to recharge.

This role will receive a competitive base salary, benefits, and stock, typically in the form of Restricted Stock Units (RSUs). The applicable salary range for this role is:

Tier 1: $145,000-$170,000

Tier 2: $130,000 - $153,000

Tier 3: $116,000 - $136,000

*Due to the location of the executives this role supports, we are only entertaining candidates in the US Central Timezone at this time.

Title: Evening Scheduling Coordinator - Part Time

Location: 151 F Market Place Blvd, Knoxville, TN

Job Description:

Evening Scheduling Coordinator – Part-Time

About the Role

We are seeking a dependable, long-term team member for our Evening Scheduling Coordinator position. This role is ideal for someone who thrives in a fast-paced environment, stays calm under pressure, and enjoys solving problems in real time. You will play a critical role in ensuring clients receive uninterrupted care while supporting both clients and care partners during evening hours. This position offers a consistent, predictable schedule and the opportunity for additional hours and growth based on performance. We are looking for someone who takes ownership, communicates clearly, and takes pride in being a reliable part of a high-performing team.

Hourly Wage: $16.50 per hour

Training Schedule (3–6 Weeks)

• Monday & Wednesday: 11:00 AM – 4:30 PM (in-office)
• Tuesday & Thursday: 11:00 AM – 4:30 PM (remote via Microsoft Teams)
• Approximately 20 hours per week during training

Regular Schedule (After Training)

• Tuesday–Friday: 4:00 PM – 8:00 PM (remote, 16 hours/week)
• Required rotating holiday coverage (hours may range from 8:00 AM – 8:00 PM)
• Required virtual attendance for weekly department meeting: Thursdays at 9:00 AM
• Additional hours available for department CTO coverage based on need and availability

Primary Responsibilities

• Answer phones and monitor text messages
• Triage crisis and urgent on-call matters
• Provide after-hours support to care partners and clients
• Handle callouts and urgent staffing needs
• Find coverage for same-day vacancies
• Fill open and vacant shifts for next-day preparedness
• Assist with evening scheduling adjustments
• Provide administrative support
• Document and communicate staffing changes
• Work on special projects as assigned

Job Requirements

• Maintain a quiet, distraction-free workspace suitable for professional communication
• Access to reliable high-speed internet
• Strong problem-solving skills with the ability to make sound decisions independently
• Ability to work efficiently with minimal supervision
• Scheduling experience preferred, but not required
• Ability to think creatively and develop practical solutions
• Ability to triage situations and respond appropriately based on urgency
• Strong prioritization and time-management skills in a fast-paced environment
• Excellent communication skills (both verbal and written)
• Ability to accurately document interactions, updates, and outcomes

Title: Registered Nurse (RN) - Triage Specialist - Conduit Health Partners

Location: Work at Home - Any State

Full time

job requisition id

R274523

Thank you for considering a career at Conduit Health Partne****rs! 

S****cheduled Weekly Hours:

36

Work Shift:

All Work Shifts (United States of America)

​​The RN Triage Specialist provides telephonic triage to assist callers to determine the most appropriate level of care needed for the current situation expressed or assessed, following workflows and utilizing protocols/resources to provide supportive service to patients and customers.

The RN Triage Specialist will maintain a performance standard that prioritizes safety, quality and experience and coincides with the organization's mission and identified key strategic or performance initiates.  

Please note the following details prior to apply:

• This position REQUIRES an active Compact RN license.

• This position REQUIRES a HIPAA compliance at home workspace. (Secure physical areas with a lock on door to office space and ensuring screens are not visible to unauthorized iniduals.)

• This position REQUIRES home office space equipped highspeed internet of 100mbps download speed and 20mbps upload speed. If your current internet does not meet expectations, we will ask that you upgrade prior to your interview. You will need the speeds to be able to participate in the job shadowing, during the last 30 minutes of the one hour and fifteen-minute interview.

• This position REQUIRES a secondary workspace with access to highspeed internet private access, within :30 minutes of their home office.

• 4 Week Orientation/Training schedule is Monday thru Thursday 8:00am ET - 4:30pm ET.

We offer opportunities across all shifts - days, afternoon/evenings, and nights - with full-time and on occasionally part-time and PRN positions. Schedules are set and follow a six-week rotation, which includes an every-other-weekend requirement.

There is also an on-call component and a rotating holiday requirement for all positions. Once you're placed into a schedule, you'll be expected to work that set schedule for at least six months before any schedule change request is considered.

Please note that while schedule change requests are reviewed every six weeks, they are not guaranteed and are evaluated based on our established standard operating procedures.

*Hours subject to change based on need of operations

Essential Job Functions  

• _​_Provides telephonic triage or requested support and / or virtual monitoring. Offers subsequent recommendations, education or care advice using decision making tools, clinical judgement, and defined workflows. 

• Participates in care coordination, by partnering with customers to reduce readmissions, enhance chronic disease management, manage health risk and injury reporting. Schedules provider appointments and facilitates provider communication. 

• ​​Ensures accurate, timely documentation in the EMR (Electronic Medical Record) according to best practice, guidelines, or workflows_._ 

• Participates in virtual monitoring and subsequent reporting and escalation to support services identified by customer. Provides additional support to Conduit Health Partners business functions as identified to ensure all patient needs are being met and continuity of Conduit Health Partners business operations is maintained.  

• Participates in process improvement, professional development, peer development and peer review

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation and appropriate within the scope of practice for the registered nurse_._ 

Licensing/Certification 

• RN license required in applicable state(s).

• ​​Multistate/Compact RN Licensure​  required.

Education 

• ​​ADN or Diploma​  Nursing  required

• ​​BSN​  preferred

Work Experience 

• 1 year of acute care nursing experience required. 

• Triage experience preferred_._

Training 

• EPIC Electronic Health Record (preferred)

IT Requirements

Minimum internet speed of primary and secondary work locations is:

• Download speed of 100Mpbs

• Upload speed of 20Mbps

Office Setting

• Must have a designated workspace with a locked door, per HIPAA regulations.

• Associates are encourages to also identify a secondary work location, meeting HIPAA regulations in case of power outages as well.

Working Conditions

• Periods of high stress and fluctuating workloads may occur. 

• General office environment. 

• May have periods of constant interruptions. 

• Required to car travel to off-site locations, occasionally in adverse weather conditions. 

• Prolonged periods of working alone.

Skills 

• Inform medical professionals regarding patient conditions and care 

• Assessment of condition via telephone or video 

• ​Attention to detail 

• Critical thinking 

• Communication  

• Teamwork 

• Conflict resolution 

• Active listening 

• Relationship building 

• Agility and adaptability

Conduit Health Partners is an equal opportunity employer.

Many of our opportunities reward* your hard work with:

• Comprehensive, affordable medical, dental and vision plans
• Prescription drug coverage
• Flexible spending accounts
• Life insurance w/AD&D
• Employer contributions to retirement savings plan when eligible
• Paid time off
• Educational Assistance
• And much more

*Benefits offerings vary according to employment status.

Department:

SS Conduit Health - Nurse Access

Title: Remote Customer Support Associate (Monday - Friday, 11:00AM - 7:00PM EST)

Location: United States

remote

job requisition id

Job Description:

We believe in the power and joy of learning

At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - driving innovation that helps millions of learners improve their lives and achieve their dreams through education. Cengage Group's portfolio of businesses supports student choice by providing a range of pathways that help learners achieve their goals and lead a choice-filled life.

Our culture values inclusion, engagement, and discovery

Our business is driven by our strong culture, and we know that creating an inclusive workplace is absolutely essential to the success of our company and our learners, as well as our inidual well-being. We recognize the value of erse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see https://www.cengagegroup.com/about/inclusion-and-belonging/

About this role ...

Do you consistently demonstrate professionalism, attentiveness, compassion and courtesy to others? Are you dedicated to delivering a service experience that endears customers to proudly reference our products and services? If so, this position may be for you!

In this role, team members handle a variety of inquiries with regards to orders, adjustments, gratis copy requests, company websites, digital product registrations and general product and process inquiries via multiple channels, such as phone, email, cases and live chat.

Associates navigate multiple, internal software applications while conversing with customers to clarify their needs, identify the root cause of issues and resolve outstanding inquiries. They identify and report on trends that lead to improvements to our products, services, processes and websites.

Successful team members will:

• Achieve established quality, availability and productivity objectives to ensure overall success.

• Be committed to ongoing personal development.

• Build in to other's success by sharing acquired knowledge through mentoring opportunities.

• Thrive in a team environment and also possess the ability to work productively and independently.

• Demonstrate solid multi-tasking and organizational skills.

• Possess a High School Graduate or GED.

Benefits:

• Potential to earn a quarterly functional bonus based on inidual job performance.

• Vacation accrual starting on day one, plus company-designated and floating holidays throughout the year!

• 401K with employer matched contributions.

• Healthcare (medical, dental, and vision) coverage starting day one.

• Quarterly performance reviews with a strong culture of internal advancement.

• A work from home position where the necessary job assets are provided by the company.

Cengage Group is committed to working with broad talent pools to attract and hire strong and most qualified iniduals. Our job applicants are considered regardless of any classification protected by applicable federal, state, provincial or local laws. Cengage is also committed to providing reasonable accommodations for qualified iniduals with disabilities including during our job application process. If you are an applicant with a disability and require reasonable accommodation in our job application process, 

About Cengage Group

Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.

Hourly Compensation: $17.00

Compensation

At Cengage Group, we take great pride in our commitment to providing a comprehensive and rewarding Total Rewards package designed to support and empower our employees. Click here to learn more about our Total Rewards Philosophy.

The full base pay range has been provided for this position. Inidual base pay will vary based on work schedule, qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.

Title: Event Coordinator

Location: USA MD Windsor Mill - 2270 Rolling Run Dr (MDS070)

Job Description:

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

None

Job Family:

Marketing and Communications

Job Qualifications:

Skills:

Document Management, Event Management, Planning Ability, Virtual Events

Certifications:

None

Experience:

2 + years of related experience

US Citizenship Required:

No

Job Description:

Join GDIT as a Training Events Coordinator where you will play a crucial role in planning events for the Center for Medicare and Medicaid Services (CMS)

This hybrid position requires on-site presence at the GDIT Windsor Mill, MD office each week on Tuesday, Wednesday, and Thursday.

The role may also require travel to events in the Baltimore, MD area approximately 1–4 times per year.

MEANINGFUL WORK AND PERSONAL IMPACT:

• Support CMS by performing all aspects of virtual and in-person training events.

• Collaborates with key internal players, as well as State Medicaid Agencies, Medicaid Fraud Control Units, subject matter experts, Law Enforcement officials, and private consultants.

• Drives outstanding professional education to states' Medicaid program integrity teams by creating meaningful events for the healthcare fraud investigative industry.

• Utilizes and embraces sound learning methodology and instructional design, coupled with progressive technology through Teams, Zoom, and Webex to host events.

• Coordinates and performs all aspects of conference and special events planning and oversight.

• Coordinates with clients to determine specific goals and objectives in planning conferences.

• Coordinates with other departments to design and prepare conference materials including name badges, certificates, etc.

• Prepares regular status reports and working plans.

WHAT YOU’LL NEED TO SUCCEED:

• Bachelor's degree and 2+ years of related work experience or an equivalent combination of education and experience.

• Strong knowledge of Microsoft Office products; working knowledge of Teams, Zoom, and Webex; and familiarity with audio/visual technical set-up and requirements.

• Experience in coordinating live and virtual events, both on a small scale (10 attendees) and large scale (1,000 attendees).

• Familiar with audio/visual technical set-up and requirements.

• Ability to multi-task and support multiple projects concurrently.

GDIT IS YOUR PLACE:

• At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities.

• Support: An internal mobility team focused on helping you achieve your career goals.

• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off.

• Flexibility: Full-flex work week to own your priorities at work and at home.

• Community: Award-winning culture of innovation and a military-friendly workplace.

OWN YOUR OPPORTUNITY:

Explore a career at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your sense of ownership and pride in the meaningful work we do.

The likely salary range for this position is $55,806 - $64,975. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Hybrid

Work Location:

USA MD Windsor Mill

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

Join our Talent Community to stay up to date on our career opportunities and events.

Equal Opportunity Employer / Iniduals with Disabilities / Protected Veterans

Title: Experienced Virtual Timeshare Sales Executive - Remote AZ & NV

Location: Remote Arizona

Job Description:

REMOTE AZ or NV preferred locations.

2+ years of timeshare sales experience highly preferred

Real Estate Licensed or Timeshare Sales Licensed

Candidates must be available for these working hours.:

Monday, Tuesday and Thursday 10:30AM to 6:30PM PST

Wednesday 1:30PM to 9:30PM PST

JOB SUMMARY

Virtual Sales Executives deliver marketing generated sales presentations over the computer using screen-sharing technology that contributes to the success of the organization and sales distribution site by effectively using sales techniques and processes to convert prospective owners into purchasers as well as reload Owners. Develop relationships with prospective owners by soliciting and following up on referrals and leads. Cater the sales experience to the inidual needs and preferences of each potential owner and follow through with the sales contract process to ensure that all required paperwork and legally required documents are completed accurately and in a timely manner efficiently. Maintain the customer relationship after the sale is complete to ensure continued owner satisfaction with the organization and to develop future business opportunities (i.e., reloads, referrals, additional sales).

CANDIDATE PROFILE

Education and Experience Required:

• High school diploma or GED
• Private Office in the home for work and computer equipment
• Proficiency in English
• Proficiency in computer skills, specifically in Microsoft programs including Outlook, Excel and Team.
• Incumbent is required to maintain an active and in-good standing professional Real Estate License where mandated by law

Preferred:

• Two years plus related face to face timeshare sales experience
• Experience in virtual sales methodology

Successful Candidates Will Be Willing To:

• Work remotely from home
• Work weekends and holidays as required by business needs

JOB SPECIFIC TASKS

Building and Maintaining Customer Base

• Answer owner questions regarding use of properties and location amenities; make recommendations given the background information obtained on the owner through discovery.
• Follow up on referrals/leads from owners.
• Fulfill requests from owners or prospects regarding pricing, property maps, property descriptions, room locations, and portfolio/network information.
• Contact owners to monitor satisfaction, make aware of upcoming promotions, and develop business opportunities (e.g., reloads, referrals).
• Develop and maintain records on customer contacts and use that information to support effective follow-up opportunities.
• Monitor contract processing to minimize rescission decisions, provide comprehensive owner assurance and ensure timeliness of closings.

Giving Sales Presentations

• Follow and adhere to the Consultative Sales Process when presenting to owners and potential owners.
• Establish trust with the prospective owner and Owners throughout the entire sales process to build on-going rapport.
• Discover the needs of prospective owners and Owners through a series of strategically layered questions/discussion and utilize the information to customize the sales presentation.
• Explain the features, advantages and benefits of the product and advocate the appropriate amount of points to accommodate the prospective owners and Owners current and future vacation needs.
• Complete and close the sales contract process by ensuring all required/legal paperwork and documents are signed and notarized.
• Practice and continue to develop and improve sales script and presentation.
• Ensure clear understanding of finance options and present as an approach to ownership.
• Prepare for daily appointments (e.g., review tour sheet, owner history, presentation details, etc).

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a erse workforce and sustaining an inclusive culture.

Title: Virtual Finance Manager

Location: US-NJ-Egg Harbor Township | US | US-MA-West Roxbury | US-MD-Greenbelt

Department: Accounting/Finance

Job Description:

Category

Accounting/Finance

Type

Regular Full-Time

Overview

Group 1 Automotive, Inc., an international, Fortune 250 automotive retailer and a leading operator in the automotive retailing industry, is seeking an experienced and dynamic Virtual Finance Manager to join our team.

Group 1 Automotive owns and operates automotive dealerships and collision centers in the United States and United Kingdom. We offer our associates a team environment, great benefits and ongoing training and support. If you are in alignment with our values of integrity, transparency, professionalism, teamwork, and respect - now might be the time for you to accelerate your career as part of the best company in automotive retail.

The Virtual Finance Manager is responsible for driving revenue growth through the sale of Finance & Insurance (F&I) products while delivering an exceptional virtual customer experience. This role leads the full F&I sales process—from customer interview and product presentation to objection handling and closingy. The ideal candidate is highly motivated, results-driven, and skilled in building relationships, communicating effectively, and achieving performance targets in a fast-paced, customer-focused environment.

Must reside in a state where Group 1 dealerships are located.

Responsibilities

• Generate revenue for dealerships through the sale of Finance & Insurance (F&I) products
• Achieve and exceed performance targets and key objectives
• Conduct virtual F&I transactions, leading the full Virtual F&I sales process, including:
  • Customer interview
  • Product presentation (menu)
  • Upselling and closing
• Remain on virtual calls through completion of the Retail Installment Sales Contract (RISC) to ensure deals are fully secured
• Clearly explain and answer questions regarding:
  • F&I products and services in the Virtual F&I office
  • Retail Installment Sales Contracts
• Effectively isolate and overcome client objections and close sales opportunities
• Maintain accurate and detailed records of activities and performance metrics for Virtual F&I
• Communicate daily with internal stakeholders on Virtual F&I performance and deal status
• Participate in dealer meetings, sales calls, and team discussions as needed
• Build and maintain strong, positive customer relationships throughout the virtual buying experience
• Enhance customer satisfaction during the entire purchase process
• Demonstrate behaviors aligned with the Company’s values and culture in all interactions with customers, colleagues, and vendors

Qualifications

• Must live in Marlyland, New Jersey or Massachusettes
• Minimum of 3+ years of experience in a dealership F&I role
• Honda/Acura experience preferred but not required
• Strong verbal, written, and interpersonal communication skills, with the adeptness to interact effectively at all levels internally and externally
• Highly self-motivated with strong customer-facing and sales skills
• Positive attitude with a high-energy, results-driven mindset
• Professional demeanor and strong work ethic
• Ability to work a flexible schedule, including evenings and weekends
• Ability to work remotely from home
• Experience with Darwin and/or CDK systems is a plus

All applicants must pass pre-employment testing to include: background checks, MVR, and drug testing in order to qualify for employment*

Group 1 Automotive is an Equal Employment Opportunity employer and participates in E-Verify

Executive Administrative Assistant (Annuity Brokerage Distribution)

Apply

locations

Ohio - Columbus, One Nationwide Plaza

time type

Full time

job requisition id

097564

Are you passionate about being part of a team at a Fortune 100 company with nearly $70 billion in annual sales that delivers extraordinary care to help iniduals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers and partners are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

This role will support our VP of Annuity Distribution - Brokerage and will require working a hybrid in-office schedule out of our downtown Columbus, OH office (3 days per week).

This is a D4 band role.

#LI-COLE

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. 

• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an inidual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial. 

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. 

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner. 

Values: Regularly and consistently demonstrates Nationwide Values. 

Job Conditions: 

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. 

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Licensing Administrator, Copyright

remote type

Remote

locations

USA - Remote

time type

Full time

job requisition id

R-027496

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our erse businesses: 

• Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. 

• Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our erse community of artists, songwriters, partners, and fans.

• Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone.  We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Licensing Administrator, Copyright

A little bit about our team:

The Copyright Department provides publishing and other licensing and related administrative services to each of WMG’s U.S. record labels (including those operated by the Atlantic Records, Rhino Entertainment, Warner Records, and Warner Music Nashville), along with those WMG labels and affiliates based outside the U.S. that wish to release records or recordings in the U.S. (including Parlophone and Warner Music Classics).  The department’s services include the following:        

• Securing from music publishers any and all rights required in order for WMG’s U.S. record labels to exploit any musical compositions embodied in the sound recordings and records that those record labels release,
• Negotiating the corresponding mechanical and other licenses covering those musical composition rights, and
• Paying those music publishers the corresponding mechanical and other license advances, fees, and/or other royalties in an accurate and timely manner.

Members of the Department work closely with employees in A&R Admin, Business & Legal Affairs, Finance, Production, Operations, New Media, and Marketing departments of each label client to fulfill the above-referenced responsibilities for the recordings and record those labels release.

Your role:

The candidate hired to fill this position will be responsible for negotiating and securing mechanical, synchronization and other publishing licenses covering WMG’s exploitation of the musical compositions embodied in the records and recordings that WMG releases.

Here you’ll get to:

• Review, negotiate and secure mechanical and synchronization licenses and other publishing licenses covering the exploitation of musical compositions embodied on recordings and records that WMG wishes to release;
• Research song titles and information about songwriters, music publishers and performing rights societies such as ASCAP, BMI, SESAC, The Mechanical Licensing Collective and the Harry Fox Agency;
• Confirm publishing splits and writer credits, and vendor/payee names, addresses and other information with various music publishing  companies and other publishing rights administrators;
• Compile the necessary information regarding musical compositions embodied in the recordings and records that WMG releases and then enter that information into WMG’s internal databases and royalty systems;
• Analyze and apply the mechanical licensing and other related royalty provisions in WMG’s agreements with its recording artists and producers and in other agreements between songwriters and their publishing companies and administrators;
• Liaise with other departments and with WMG’s record labels in Los Angeles and New York, as needed, to perform the tasks described above (e.g., to obtain copies of artist recording agreements, album track lists, label production schedules);
• Respond to inquiries from music publishers and other music publishing rights administrators regarding the licenses they have issued to WMG; and
• Perform any other duties and tasks related to the Department’s role and responsibilities that might be assigned by the Team’s senior management from time to time.

About you:

• Candidate must possess excellent communication, analytical, and organizational skills;
• Candidate must be able to work well independently and as part of a team;
• Candidate must be able to meet deadlines consistently and effectively while working under pressure;
• Candidate must be able to manage multiple assignments at any given time and prioritize them effectively and appropriately; and
• Candidate must have strong computer skills, including strong data entry skills (with an emphasis on accuracy) and strong proficiency using Microsoft Office and Google Workspace applications.

We’d love it if you also had:

• Bachelor’s degree required.
• 0 to 2 years’ experience working in a position or positions involving the administration of mechanical or other publishing royalties.

#LI-Remote Salary Range: $25.64 to $28.67 Hourly

Manager, Executive Operations

Location

United States - Remote

Employment Type

Full time

Location Type

Remote

Department

General and AdministrativePeople

About OpenLoop

OpenLoop was co-founded by CEO, Dr. Jon Lensing, and COO, Christian Williams, with the vision to bring care anywhere. Our telehealth support solutions are thoughtfully designed to streamline and simplify go-to-market care delivery for companies offering meaningful virtual support to patients across an expansive array of specialties, in all 50 states.

About the Role

 As the Manager, Executive Operations, you will be the founding leader of OpenLoop’s Executive Operations function. You will personally provide high-quality support to the heads of People, Finance, and Legal in the near term, while building the structure, service model, rhythms, and quality bar for a centralized EA team over time. You will hire and develop executive assistants, with a strong bias toward identifying internal high-potential talent where appropriate, and create a scalable support model that evolves from direct founder-style coverage into a durable team capability.

This role is part operator, part talent-builder, and part service designer. You will need to move comfortably between hands-on executive support, process design, prioritization across competing executive needs, and coaching others to deliver at a high bar.

What You'll Do

 Function Buildout and Operating Model

• Design the initial service model for centralized executive support, including support ratios, role scopes, workflows, and escalation paths.

• Build repeatable processes for scheduling, intake, coverage, meeting prep, department communications, travel, event support, and action tracking.

• Define success measures for the function, including executive leverage, service quality, stakeholder satisfaction, responsiveness, and development outcomes. This aligns with the buildout doc’s call for first-phase success measures.

Direct Executive Support

• Embed deeply in OpenLoop’s business by directly supporting the heads of People, Finance, and Legal with complex calendar management, meeting prioritization, travel coordination, prep materials, follow-through, and administrative problem solving.

• Anticipate executive needs, reduce friction, and create leverage through strong judgment, discretion, and proactive execution.

• Prepare and coordinate materials including agendas, briefing docs, slides, and cross-functional follow-up.

People Leadership and Internal Talent Development

• Hire, onboard, coach, and manage executive assistants as the team is built.

• Create a strong bench model including internal high-potential talent as a development pathway, without compromising service quality.

• Set expectations, establish quality standards, deliver feedback, and build readiness for more senior executive support assignments.

Who You Are

• 8+ years of experience in executive support, business operations, chief of staff, workplace operations, or similar roles with increasing scope.

• Significant experience directly supporting senior leaders with complex, fast-moving priorities; startup and tech experience preferred

• Prior experience building or leading an executive support, office of the executive, admin, or operations function strongly preferred.

• Proven people-management experience, including coaching for quality, judgment, and service orientation.

• Strong systems thinker who can build scalable workflows, playbooks, and service models.

• Excellent written communication and executive presence; able to prepare polished materials and handle sensitive information with discretion.

• Demonstrated ability to navigate ambiguity, competing priorities, and senior stakeholder dynamics with calm judgment.

• Strong bias for action, follow-through, and operational excellence.

Our Benefits

In addition, for salaried positions you would also be eligible for:

• Medical, Dental, and Vision plans

• Flexible Spending/Health Savings Accounts

• Flexible PTO

• 401(k) + Company Match

• Life Insurance, Pet insurance, and more

Title: Deputy Clerk - Official Public Records

Location: San Marcos United States

Job Description:

Description

THIS IS A PART TIME POSITION.

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Summary

Under general direction, the Deputy Clerk performs a variety of clerical and administrative functions to process and maintain official records and documents of Hays County. The duties involve the performance of specific operations that include analytical and clerical tasks and procedures, to process, organize, categorize, and maintain official public records, vital documents, plats, and Commissioner Court Minutes of Hays County and of the County Clerk of Hays County office. The Deputy Clerk provides services to the public and to all the operating departments and agencies of the County. The product of the employee's work affects the operation of the department that may include the well-being of persons that are not employed in the department. Provides service to Vital Records customers that consist of the issuance and filing of marriage licenses, assumed names, birth records, death records and military discharges (DD214). Daily duties include scanning, indexing, and verifying all records received and filed. Additional duties include the creation of home birth certificates and Acknowledgements of Paternity. Responsible for the cashiering of all daily transactions.

Iniduals in this position serve at the pleasure of the current elected official.

Responsibilities

Responsibilities

• Assists customers and callers regarding County Clerk filings or directs them to the appropriate office or staff.
• Receives payments and issues receipts for documents filed for record and reconciles payments received daily.
• Sends, receives, and files real property related documents and correspondence.
• File marks documents as they come in and distribute them to appropriate office personnel.
• Copies and certifies documents.
• Performs searches, locates, and retrieves information for staff, other county staff and the public.
• Receives and files stamps documents, and verifies information provided.
• Inspects all incoming documents for filing to determine if they meet state and departmental requirements.
• Enters and scans information into computer system.
• Ensure that data entered is correct.
• Files, records, indexes, and research records.
• Processes and maintains official records such as land records, UCC records, assumed name records, birth and death records, marriage licenses and miscellaneous records, including copying records onto CD's, uploading to FTP site.
• Acknowledges applicant signatures with proper identification, and collects fee associated with these filings.
• Performs searches and produces certified copies for all customer requested documents filed in the Vital Records Department.
• Handles all cashiering transactions, which include fee collection and credit card transactions via Certified Payments system.
• Handles the issuance, processing and scanning of marriage licenses, assumed names and Military Discharges (DD214) according to State statutes.
• Maintains daily entry of information into the Texas Electronic Vital Events Register (TxEver) for birth and death records and generates birth certificates from a separate state-wide network according to State law.
• Sets appointments, coordinates, and consults with families to complete Acknowledgement of Paternity (AOP) documents. Sets appointments and creates birth certificates based on information provided by parents who have had a home birth. The process includes inspection, approval or denial of all documentation based on State law.
• Utilizes microfilm machine to obtain copies of birth and death records.
• Maintains communication with local law enforcement, District Attorney's Office, and other government agencies for birth and death certificate verification requests.
• Assists all funeral homes to ensure proper, timely, and accurate filings of death certificates.
• Answers phone and mail requests and aids customers in person to provide departmental information, explain County Clerk website usage, and provide directions to all four County Clerk locations.
• Posts foreclosure notices online for the public review.
• Assists when needed in the posting of Commissioners' Court minutes online.
• Prepares documentation for Commissioners' Court, assists in court, and monitors the workflow of signed documents.
• Issues Birth/Death/Marriage Licenses.
• Prepares and issues Death Notices to the State and other Counties.
• Assists customers in person or on the telephone; reviews and responds to public correspondence.
• Responds to inquiries for information on official public records, Commissioners' Court, or Issuance of Marriage records.
• Prepares, certifies, and mails or provides document and record copies to requesting parties.
• Determines and collects fees following established guidelines.
• Operates personal computer to enter and retrieve information.
• Reviews, sorts, and organizes documents or instruments filed daily.
• Conducts business at any County Clerk location, including San Marcos, Kyle, Dripping Springs, and Wimberley.
• Performs other duties as assigned.

Education and/or Experience

Any combination of experience or training may be substituted on a year for year basis.

• Requires High School degree or equivalent.

Other Qualifications, Certificates, Licenses, Registrations

• Valid Texas Class C driver's license.
• Will be subject to a criminal history background check.

AP Project Coordinator

Seattle, WA, US

Requisition ID: 1112

Salary Range:$25.00 To $28.00 Hourly

Job Description:

Insidesource DEI Statement

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding ersity, equity, and inclusion throughout our business.

Job Summary

The Project Coordinator is a key member of our project execution team, providing essential administrative, logistical, and operational support across multiple functions. This role manages order requirements, coordinates with internal teams and external partners, and serves as a central hub to ensure high‑quality project delivery, client engagement, and service outcomes. This is a hybrid position based in our Seattle office.

Essential Duties and Responsibilities:

Project Relationship Management

• Support project execution in alignment with defined roles, responsibilities, and core processes.
• Serve as a liaison between the Architectural Products Manager, Account Manager, Project Manager, and cross‑functional partners including suppliers, installers, general contractors, and end users.
• Proactively raise questions, identify risks, and escalate issues to maintain project momentum and quality.

Order Entry and Management

• Prepare accurate client quotes using specification software, applying correct vendor discounts and sales markups.
• Place orders, maintain order status reports, and ensure required client sign‑offs are obtained.
• Reconcile manufacturer acknowledgments and vendor invoices.
• Track product shipments, coordinate delivery logistics, and schedule transactional deliveries.
• Maintain close communication with the Architectural Products Manager, Account Manager, Designer, and Project Manager throughout the quote‑to‑order lifecycle.

Billing and Financial Coordination

• Initiate the invoicing process and collaborate with Accounting to confirm billing status, supplier waivers, credits, cost adjustments, and invoice discrepancies.
• Support monthly requisition submissions, including contributions to general contractor payment applications.

Project Status Management

• Lead weekly project status updates during Architectural Products Team meetings.
• Maintain accurate project status reporting through Smartsheet.

Logistics and Issue Resolution

• Support punch list management and coordinate service work at project sites.
• Initiate procurement for replacement or supplemental orders as needed.
• Provide regular status updates to general contractors, end users, and internal sales teams.

Customer Service

• Maintain a professional, positive, and solutions‑oriented demeanor with clients, vendors, and internal partners.
• Communicate clearly and transparently to support an exceptional client experience.
• Adapt to evolving project and client needs while upholding core processes and service expectations.

Project Closeout

• Prepare and deliver all required closeout documentation to ensure a complete and professional project finish

Training & Development

• Participate in vendor and dealer training programs and activities for on-going professional growth and development

Supervisory Responsibilities

None

Experience Required

• Proficient in Microsoft Office365 applications (including MS Word, Excel, and PowerPoint)
• Ability to prioritize tasks, manage competing deadlines, and take ownership of assigned work; proactive mindset with the ability to identify issues and drive resolution
• Detail and task-oriented with proven organizational and problem-solving skills
• Work independently and collaboratively in a fast-paced, deadline-driven, and team environment
• Strong customer service and interpersonal orientation
• Effective verbal and written communication skills

Preferred

• Experience working with CORE, 2020 Worksheet, Smartsheet
• Knowledge of construction terminology.
• Experience working in the contract furniture, design, or construction industries.
• Exposure with bidding, quoting and reviewing contracts

The anticipated salary range for this role is $25.00 - $28.00 per hour. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location and internal equity.

Acknowledgement

This job description is designed to outline the essential job functions and qualifications of this position. Responsibilities may be added or removed from time to time to match the changing needs of the company.

Certified Medical Assistant (Full-Time)

RemoteMedical OperationsFull timeTLCMA

United States

Overview

Description

SteadyMD is a technology company and healthcare provider that powers high-quality telehealth experiences for its partners, including fast-growing digital healthcare companies, labs, pharmacies, large employers, and other organizations. SteadyMD initially launched in two states: California and Missouri. By 2018, the company was licensed, operating, and providing care in all 50 states. 

Reporting to the Medical Director of Clinical Operations, the Certified Medical Assistant will be a key team member of the collaborative care team. The CMA serves as a liaison between providers, partner programs, pharmacies, insurance plans, support staff, patients, and others. They respond to inbound requests and assist with virtual care activities such as medication refills, connecting patients with clinicians, communicating test results, and providing patient education and support. 

Duties & Responsibilities:

• Receives, triages, and responds to inbound requests from providers, partner programs, pharmacies, insurance plans, support staff, patients, and others via multiple channels including, but not limited to, inbound calls and electronic messages regarding patient care.
• Under the direction of a clinician, assists with virtual care activities such as gathering/documenting medical history, medication refills, test result communication, patient education, etc.
• Assists with referrals, pharmacy questions,  patient portal administration, and authorization of services, equipment, and medications.
• Answers calls and routes all incoming correspondence to appropriate staff.
• Supports patients and team members with use of video visit technology and connecting patients with clinicians in a timely manner.
• Follow all privacy policies and maintain the confidentiality of protected health information.
• Some administrative and operations duties as assigned.

Requirements

• Schedule: Monday - Friday 12pm - 8pm CST
• Certified Medical Assistant
• Demonstrates awareness of medical/legal issues, patient rights and compliance of all relevant guidelines including HIPAA
• Must be able to demonstrate the knowledge and skills necessary to provide care and have the ability to assess data appropriate to the age-specific needs of the patients.
• 3-5 years’ experience as a Medical Assistant preferably in primary care. 
• At least 1 year of experience in telehealth is preferred but not required.
• Managerial or lead CMA experience preferred but not required.
• Experience with electronic medical records systems.

Distinguishing Characteristics

• Effective Communicator 
• Compassionate and professional webside manner
• Possesses superior time management skills with a proven ability to meet deadlines
• Responds positively to change, showing willingness to learn new ways to accomplish tasks.
• Adheres to high standards of personal and professional conduct.

Benefits

• Compensation. W2 hourly opportunity at $20/hour
• Remote Schedule.
• Fast-paced Startup Environment. An environment that is focused on disrupting the status quo and challenging conventional professional norms. We are focused on the results you can achieve, not how many hours you spend at a desk

Title: Sr. Corporate Travel Advisor - After Hours

Location:  USA

Remote

Job Description:

Full-Time; Overnights: Weekdays and Weekends 

This position reports to:  Director, Support Services

Overview: At Atlas Travel & Technology Group, our purpose is to Stand-Up, Stand-Out. To do something every day that makes the next day better for all. We value creativity to build new paths forward, collaborate respectfully, have the drive to get up and do it, open ourselves to grow, do what we say, love what we do, and have fun along the way. This is who we are, our culture. 

Sr. Corporate Travel Advisors provide travel services (air, car, hotel, limo, etc.) for our established and our potential corporate accounts. Corporate Travel Consultants must have a working knowledge of the company’s technologies that are associated with corporate travel such as, but not limited to, online booking tools, booking software, etc.

Responsibilities and Duties: 

• Ability to work holidays 
• Accurately process tickets, exchanges, MCOs and unused tickets as available 
• Efficiently and accurately process air, car, limo, rail for both domestic and international travel itineraries and all other travel needs
• Working knowledge and usage of all company supported tools and resources that relate to corporate bookings such as but not limited to: Booking Builder; internal and external rate desks; airlines internet; GDSX; online booking tools etc.
• Adhere to company policies
• Follows client’s travel policies for each inidual account
• Maintain confidentiality and PCI/security 
• Fare quotes to include all resources including GDS, internet and consolidators
• Promotes company preferred vendors when possible and does not take priority over client’s [referred vendors
• Keeps abreast of industry knowledge to include industry updates, changes and new products
• Maintains contractual service level agreement goals related to but not limited to response time and quality of work; consistent usage of quality control product; proper usage of profile information
• Properly informs client of tariffs and penalties
• Maintain benchmark of 250 transactions per month
• Meet annual training requirement hours
• Maintains ticket bank for clients
• Provides above and beyond service and document value adds
• Always maintain professionalism with clients and co-workers
• Requires a minimal amount of travel

Skills/Qualifications: 

• GDS skills
• Knowledge of ticketing rules and restrictions 
• Staying informed of airline policy changes for unused tickets  
• Strong communication and customer skills
• Above average geography skills and resources
• Working knowledge of Outlook, excel and word
• Problem solving, critical thinking skills
• Must be detailed oriented, great with organization and great follow through 
• Customer service experience

Core Competencies: 

Core Competencies identify behaviors and skills all employees are expected to demonstrate to carry out the mission and goals of the company

• Initiative and Creativity
• Judgment
• Cooperation / Teamwork 
• Quality of Work
• Reliability 
• Support of Diversity

Education and/or Experience:

• 4 Years of travel agency experience as a working agent

PC Skills:  Internet searching, MS Office (i.e. MS Word, Excel 

Language Skills: 

Physical and Mental Demands: 

The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

• Requires an adequate range of body motion and mobility to enable the inidual to perform the essential functions of the job.
• Requires ability to remain in a stationary position for prolonged periods of time throughout the workday.
• Requires ability to move about to access file cabinets, office equipment, etc.
• Requires ability to operate a computer, telecommunication’s devices and other office equipment for prolonged periods of time throughout the work day.
• Requires ability to express or exchange ideas by means of the spoken word. Talking is important for those activities in which the employee must impart oral information to other employees, clients, and customers, in person or via telephone, and in those activities in which they must convey detailed or important spoken instructions and information to others accurately, clearly and quickly.
• Requires the ability to perceive the nature of sounds. Hearing is important for those activities that require ability to receive detailed information through oral communication, in person or via telephone, and to make fine discriminations in sound.
• Requires clarity of near vision. This factor is important when special and or minute accuracy is demanded and defective near acuity would adversely affect job performance and/or safety of self and others.
• Requires the ability to work and cooperate with other employees and clients at all levels and from erse backgrounds to exchange ideas, information and opinions to facilitate the task at hand.

Travel 

• Requires ability to travel by car, plane, and train for prolonged periods of time domestically and internationally and to move and transport personal luggage.

Work Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. The work environment is a hybrid remote / office environment. 

Full-Time; Overnights: Weekdays and Weekends

Title: FCM - Emergency Corporate Travel Consultant (After-Hours/Weekends) - Remote, USA

Location: Virtual - USA

Job no: 530869

Emergency Corporate Travel Consultant (After Hours/Weekends)

FCM takes a holistic approach to corporate travel, specializing in managing national and global travel programs for medium and large businesses.

Ranked as one of the world’s top five travel management companies, it has a business network in over 97 countries and global headquarters in London, Brisbane, Singapore and New York. Backed by the global strength of Flight Centre Travel Group (FCTG), FCM combines local expertise and global experience to provide clients with a truly bespoke experience.

About the Opportunity

We're seeking an experienced Corporate Travel Consultant who can handle urgent travel requests, provide timely assistance, and ensure our clients' needs are met, no matter the time of day, to be an integral part of our Emergency Customer Care (ECC) team.

As one of our Emergency Corporate Travel Consultants, you will be providing exceptional service and ensuring smooth travel experiences for corporate clients including air, hotel, and ground transportation reservations via Sabre GDS during after-hours and unforeseen situations.

We believe in investing in our team members from day one, and that's why we offer an exclusive three-week (paid) training program that will boost your knowledge, train you on contract airfares and sharpen your Sabre skills. 

**Please note that this is a remote after-hours position that requires working overnights, weekends, and holidays**

This position requires flexible hours and shift availability as determined by business need and client call volume.

Key Responsibilities

• Coordinate air, hotel, car, and ground transportation bookings for domestic and international travel often with urgent timelines
• Demonstrating the ability to work efficiently and multitask while maintaining a professional and positive rapport with clients.
• Ensuring compliance with service level agreements to deliver timely and efficient travel assistance.
• Expertly managing rerouting and exchange processes, ensuring minimal disruption to travel plans.
• Keeping clients informed about all necessary travel documents and health requirements for their destinations.
• Proficiently handling ticketing, Phase IVs, and exchanges/changes involving complex international fares.
• Executing all responsibilities within company guidelines for customer service, documentation of PNRS (Passenger Name Records) and profiles, ticketing, invoicing, and maintaining accuracy throughout.
• Staying fully informed about airline rules, regulations, tariffs, and fare requirements and applying this knowledge accurately to all travel arrangements
• Engaging in ongoing communication within the team through provided channels to collaborate effectively and deliver cohesive travel solutions.
• Keeping Travel Managers and Team Leaders up to date with travel-related information, ensuring a united, consistent, and professional approach to client account management.
• Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive

Experience & Qualifications

• 4+ years of recent, prior experience in corporate travel management, understanding the unique needs and challenges of business travelers.
• In-depth familiarity with Sabre GDS (Global Distribution System) for fare calculations, itinerary management, and ticket issuance.
• A comprehensive understanding of global geography and international travel destinations to offer accurate advice and create optimal itineraries.
• Previous exposure to quality control processes to ensure the accuracy and compliance of travel bookings.
• Proficiency in ticketing procedures and scripting, along with the ability to handle complex itinerary changes and exchanges for both international and domestic travel.
• Proven ability to navigate and manipulate complex itineraries, international fares, and Passenger Name Records (PNRs) to meet client requirements.
• The ability to maintain a high level of attention to detail and accuracy, even in fast-paced and high-pressure situations.
• Proficiency in handling multiple urgent tasks simultaneously while maintaining efficiency and quality in each interaction.
• A natural inclination to respond promptly to emergency travel requests and prioritize time-sensitive issues.
• Excellent communication skills to keep clients informed and reassured throughout the travel process.
• A deep commitment to delivering exceptional customer service with a focus on client satisfaction.
• A polished and professional demeanor when interacting with clients and colleagues.
• The ability to understand and empathize with clients' travel challenges and concerns.
• Comfortable and proficient in using travel booking systems and various communication tools.
• The capacity to make quick and effective decisions to resolve travel-related issues promptly.
• A proactive approach to addressing challenges and finding creative solutions.
• The self-assurance to handle high-stress situations and provide expert guidance to clients.
• Reliable, high-speed internet connectivity required to support core job responsibilities, including but not limited to video conferencing, access to company systems, and secure handling of company data_._

Work Perks! - What’s in it for you:

FCTG is renowned internationally for having amazing perks and an even better culture.  We understand that our people are our most valuable asset. It is the passion and dedication of our teams that keep the company on top of the industry ladder. It’s also why we offer some great employee benefits and perks outside of the norm.

• Have fun: At the heart of everything we do at Flight Centre is a desire to have fun.
• Reward & Recognition: Celebrate the success of yourself and others at our regular Buzz Nights and at the annual Global Gathering - You'll have to experience it to believe it!
• Use your smarts: Our people use their quick thinking, expertise, and tenacity to always figure things out.
• Love for travel: We were founded by people who wanted to travel and want others to do the same. That passion is something you can’t miss in our people or service.
• Personal connections: We are a big business founded on personal relationships.
• Diversity, Equity & Inclusion: Commitment to ersity, equity, and inclusion through initiatives like Diversity Day (paid leave to observe a holiday or cultural celebration of your choice) Employee Resource Groups (Racial Equity, Gender Equity, LGBTQ2IA+, Accessibility, Environmental Justice), DEI education initiatives, and equitable practices, including regular equity assessments and inclusive recruitment protocols.
• A career, not a job: We offer genuine opportunities for people to grow and evolve
• We back our people all the way: We are strongly committed to supporting every single employee in their professional and personal development.
• Giving Back: Our Corporate Social Responsibility program supports nominated charities through volunteering and fundraising, complemented by our Office Environmental Program, LEED® Gold-certified office spaces, and 1 paid Volunteer Day per calendar year.

Benefits Include:

• Paid Time Off: A comprehensive time off package, including up to 15 vacation days (prorated upon hire and increasing to 20 days after 2 years of employment), 5 sick days, 3 personal days, 1 Diversity Day, 1 Volunteer Day, and 8 recognized holidays annually.
• Travel perks/discounts
• Health & Wellness Programs and Employee Financial Wellness Services
• National/International Award Nights and Conferences
• Health benefits including, medical, dental, vision, gender affirming care, and fertility care
• Insurance including hospital indemnity, AD&D, critical illness, long-term and short-term disability
• Flexible Spending Accounts
• Employee Assistance Program
• 401k program with partial match
• Tuition Reimbursement Program
• Employee Share Plan – Ability to purchase company stock on Australian Stock Exchange with partial company match, subject to terms and conditions
• Global career opportunities in a network of brands and businesses

*Vacation, Personal, and Sick time accrual rates will vary based on full-time or part-time employee status. Recognized Holidays are either paid time off or, if required to work due to job requirements, holiday pay rate, and may vary depending on state.

#LI-SC1#FCM#LI-Remote

Title: Senior Administrative Assistant

Location: Jersey City United States

Job Description:

Location Designation: Hybrid - 3 days per week

Role Overview:

We are seeking a highly skilled and proactive Senior Administrative Assistant to provide comprehensive support to leaders within the Institutional Annuities Department at New York Life. This role requires an inidual with exceptional organizational abilities, keen attention to detail, and the capability to manage multiple priorities effectively. The successful candidate will play a crucial role in ensuring seamless operations, handling a wide range of administrative tasks with professionalism, discretion and the highest level of confidentiality.

What You'll Do:

• Executive Support: Provide high-level administrative assistance ensuring all aspects of support are handled efficiently and professionally.
• Calendar Management: Manage and coordinate complex scheduling, including meetings, appointments, and events. Prioritize and resolve scheduling conflicts with tact and discretion.
• Meeting Coordination: Organize and prepare for meetings, including logistics, materials, and communications. Ensure all necessary arrangements are in place for success.
• Travel Arrangements: Arrange and manage travel itineraries, accommodations, and transportation for members of our leadership team. Handle related expense reports and invoice processing promptly and accurately.
• Departmental Support: Assist department leaders with administrative needs, including calendar management, attendance requests, and team coordination. Facilitate onboarding for new employees and maintain office supplies.
• Collaboration and Coverage: Work closely with other administrative assistants to ensure seamless coverage for senior leadership across the organization.

What You'll Bring:

• Experience: A minimum of 5 years of administrative experience supporting senior executives in a corporate environment.
• Strong organizational and follow-up skills with impeccable attention to detail.
• High-level verbal and written communication skills, with the ability to engage effectively with executives and stakeholders at all levels.
• Proficiency in managing multiple tasks and priorities simultaneously, with a flexible and proactive approach to problem-solving.
• Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and Zoom.
• Strong sense of initiative, with a focus on delivering high-level support and contributing to a positive organizational culture.

#LI-MS5

#LI-HYBRID

Pay Transparency

Salary Range: $60,500-$86,000

Overtime eligible: Nonexempt

Discretionary bonus eligible: Yes

Sales bonus eligible: No

Actual base salary will be determined based on several factors but not limited to inidual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our erse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. 

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where iniduals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life's leadership in this space.

Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees' needs.

Job Requisition ID: 93837

Development Coordinator

Default: Location : LocationUS-MS-Jackson

Requisition ID

2026-17068

Job Category

Administrative Support

Position Type

Full Time

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate iniduals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We have an excellent opportunity for a Development Coordinator in Jackson, MS. The coordinator will focus on the data and administrative support for core fundraising events, including all database management. Duties include proper entry of and all data to support the events.

This is a hybrid position. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Ensure accuracy and adherence to latest data entry best practices in our point applications (Luminate/TeamRaiser, Greater Giving, GiveSmart, Tableau). This includes FMV, completion of data points, mobile cause, online bidding services, and event guest lists.
• Assist Fundraising Partners by finalizing closed opportunities and sharing data quality issues in Salesforce.
• Assist Fundraising Partners on any reports needed using the application system reports.
• Provide customer service requests (i.e., software corrections, database receipting, pulling constituent records)
• Troubleshooting with external customers
• Periodic traveling within the designated markets with some evenings and weekends
• This is a hybrid position.

In this role, you will report to the Regional Senior Director and will work with a team of fundraisers to manage the databases of the Jackson markets.

Qualifications

• High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred.
• 3 years of prior administrative and database management and/or non-profit experience or equivalent experience.
• Excellent computer skills (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work independently, prioritize and handle multiple tasks while manage multiple territories simultaneously.
• Excellent attention to detail, verbal, and non-verbal communication, with highly effective organizational and time management skills.
• Ability to work outside of standard hours which may involve some evenings and/or weekends.
• Ability and willingness to travel up to 25% periodically throughout assigned geographical territory during the spring.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
   
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
   
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
   
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
   
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
   
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

Development Coordinator

Default: Location : LocationUS-OH-Cincinnati

Requisition ID

2025-16911

Job Category

Administrative Support

Position Type

Full Time

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate iniduals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We are currently hiring a Development Coordinator in our Cincinnati office! The Coordinator will provide advanced administrative support to professional fundraising and community health staff, and coordinate the logistics of events. This role will be providing support for our Heart Mini-Marathon & Walk, CycleNation event, and our Community Impact efforts!

This is a full-time position with a 37.5 hour work week and offers a hybrid schedule.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Assist staff with day-to-day tasks that support fundraising, community impact and volunteer recruitment/management activities, including customer relationship management.
   
• Coordinate logistics for select events and meetings including pre-, day-of, and post- event/meeting duties.
   
• Develop, input, and maintain information in appropriate computer software programs, including a CRM and event specific software.
   
• Handle report generation, including manipulating data from multiple systems.
   
• Perform office management/reception duties in rotation with other administrative staff including processing ingoing and outgoing mail, handling incoming calls, maintaining supply and materials, and working with vendors on any office-related needs.
   
• Handle financial tasks, including paying invoices, tracking expenses, and processing donations.
   
• Maintain staff calendars and handle scheduling.
   
• Develop event and meeting materials as needed.

Qualifications

• High School Diploma or equivalent 
• Three (3) years prior relevant work experience that includes: 
  • Ability to manage multiple projects simultaneously and meet specified timelines.
  • Administrative expertise with complex clerical responsibilities and data management.
  • Effective oral and written communication skills
  • Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
  • Ability to organize, plan and execute corporate events, both in-person and digital experiences.
• Proficiency in Microsoft Office applications and Canva.  
• Ability to do daily local travel; requires access to reliable transportation at all times on an immediate basis.

Here are some of the preferred skills we are looking for:

• Demonstrated ability to recruit, train and manage volunteers in a group setting with success in delegating and accomplishing goals through empowering volunteers.
• Knowledge of corporate and community networks.
• Knowledge of American Heart Association’s mission and programs.
• Knowledge of Salesforce and Luminate software.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
   
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.  
   
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
   
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
   
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
   
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

ADMINISTRATIVE BUSINESS PARTNER - GOVERNMENT RELATIONS

Fully Remote • REMOTE • ADMINISTRATIVE SERVICES

Job Type Full-time

Description

MAKE A DIFFERENCE AT OCHIN

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, delivering the clinical insights and tailored technologies needed to expand patient access, strengthen care teams, and improve the health of rural and medically underserved communities.

We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every inidual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement.

We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview:

The Administrative Business Partner provides high-quality support to the organization by providing high-quality administrative support to executive leadership or supporting the coordination of internal and external events. This role requires a critical thinker who can effectively manage priorities, coordinate across teams, and uphold the highest standards of integrity and sound judgement.

Whether supporting executive leadership or managing event logistics, the Administrative Business Partner brings excellent communication skills, strong organizational abilities, and a proactive, professional, and collaborative approach. Thriving in a fast-paced environment, they are self-motivated and adept at adapting to shifting priorities to support organizational success.

Essential Functions:

• Provide high-level, organized, and detailed support to the organization or Executive while ensuring accuracy, quality, and thoroughness in all tasks.
• Proactively assess details, anticipate needs, and take appropriate actions to support daily operations and address unexpected challenges.
• Assist with prioritizing deliverables, meeting deadlines, and preventing workflow bottlenecks.
• Conduct research, synthesize key findings, and prepare, review, and revise/refine written reports and presentations for review.
• Utilize Microsoft Teams to schedule and manage virtual meetings, deliver presentations, and facilitate collaboration. Demonstrate proficiency in using features such as breakout rooms, polls, and survey to enhance engagement and productivity. Utilize Microsoft Outlook for calendar management and email communication. Leverage SharePoint for document management, version control, and team collaboration, ensuring secure and organized access to shared resources.
• Travel up to 15% may be required
• Other duties as assigned

Requirements

• Minimum of 3-5 years of experience supporting executive, in government relations, advocacy, or public policy environments
• Managing complex calendars involving both internal and external stakeholders (primarily supporting in external-facing roles) in a very fast-paced environment that is constantly shifting.
• Demonstrate ability to work effectively under pressure and respond quickly to changing priorities
• Familiarity with shorthand or willing to learn
• Ability to use AI tools, including Microsoft Co-Pilot
• Examples of work creating and structuring PPT frameworks independently
• Strong preference for candidates on the East Coast
• Travel up to 15% may be required
• Strong trust, discretion, and professionalism
• Prior to moving forward to the team interview, all candidates are required to complete a 50–60-minute competency assessment. The assessment gives us insights into how your strengths, preferences, and work style align with the OCHIN's nine core competencies. It’s not about passing or failing—it’s about understanding fit and setting you up for success.

Physical Requirements/Work Environment

• Constant interpersonal skills, teamwork, and customer service. Frequent creativity, mentoring, presentations, and teaching. Occasional decision making and independent judgment or action.
• Reading, speaking, writing, and understanding English.
• While performing the duties of the job, the employee is regularly required to sit for long periods of time; stand and walk; use hands to finger, handle or feel; reach with hands and arms.
• This position requires a virtual home-office environment, working remotely and will require that employees be on camera for all virtual meetings.
• The role routinely uses standard office equipment such as computers and mobile devices.
• Travel is required to support OCHIN’s business requirements for Go-Live installations or training which may require travel by air, vehicle, or train.

Base Pay Overview

OCHIN uses broadened pay ranges to support equitable and market-aligned compensation practices. The final offer will be based on a variety of factors, including relevant skills, certifications, education, experience, training, responsibilities, internal equity, and market data.

#LI-Remote

Salary Description $64,800 - $103,679

Title: HR Specialist: Payroll & Benefits

Location: Huntsville, AL United States

Full time

Job Description:

The HR & Benefits Specialist provides operational support across payroll, benefits, onboarding, and general HR administration. This role is responsible for maintaining accurate employee records, supporting payroll processing activities, administering benefits, and ensuring a smooth onboarding experience for new hires. The position partners closely with, Finance, Program Control, Contracts and external vendors to ensure compliance, data integrity, and a positive employee experience.

General job duties:

• Provide day-to-day HR support across benefits administration, employee relations, performance management, recruiting, training, affirmative action, and policy implementation.
• Ensure compliance with federal, state, and local employment laws, including FMLA, ADA, FLSA, EEO, SCA, and applicable union agreements.
• Serve as the HR subject matter expert for government contracting requirements, ensuring HR practices align with contract terms and federal regulations.
• Support and respond to ISO, government, and compliance audits, including preparation of required documentation.
• Maintain and administer HR policies, procedures, and employee handbooks.
• Ensure accurate maintenance of personnel records, confidential medical files, and required documentation in accordance with record‑retention requirements.
• Communicate policy updates and procedural changes to employees and management.
• Administer employee benefit programs, including eligibility, enrollments, changes, invoicing, and issue resolution.
• Manage and support the company's 401(k) plan, including contribution calculations, coordination with payroll and third‑party administrators, audit support, and employee inquiries.
• Ensure proper administration of union benefits and fringe requirements, including compliance with collective bargaining agreements (CBAs) and Service Contract Act (SCA) obligations.
• Support annual open enrollment and employee benefit communications.
• Support administration of the Affirmative Action Program (AAP) and preparation of required reports, including EEO‑1 and VETS‑4212.
• Partner with finance, payroll, and contracts teams to ensure accurate labor reporting and compliance with government contract requirements.
• Support the full recruitment and onboarding process, ensuring completion of required documentation and compliance training.
• Provide employee relations support, including performance management guidance, investigations, corrective actions, and offboarding.
• Assist with union-related matters, including interpretation of contract provisions and grievance support, as needed.
• Maintain HRIS data in ADP and Unanet, ensuring accuracy, confidentiality, and compliance.
• Generate HR and benefits reports to support leadership, audits, payroll, government reporting, and workforce planning.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• Demonstrated experience supporting HR operations and benefits administration in a regulated or compliance-driven environment.
• Experience supporting or administering 401(k) plans, including coordination with payroll and third‑party administrators and responding to employee questions.
• Experience working with unionized workforces and administering benefits and employment practices in accordance with collective bargaining agreements (CBAs).
• Familiarity with government contracting environments, including Service Contract Act (SCA) requirements.
• Proficiency with HRIS systems (e.g., ADP, Unanet) and strong Excel and reporting skills.
• Strong attention to detail, organization, and ability to manage multiple priorities.

Desired / Preferred Qualifications

• Experience assisting with union negotiations, grievances, or contract interpretation.
• Knowledge of benefits compliance related to SCA, union fringe calculations, or multi‑plan environments.

Pay & Job Details:

Based on experience but generally between- $60,000-$75,000

Benefits include health insurance (BCBS), gap insurance, dental, vision, short and long term disability, company paid $50K life insurance policy and other optional benefits.

Each full time employee is given a benefit allowance to help cover the costs of their benefits.

Hybrid work schedule and flexibility available

Legal Support Specialist Senior

Job Number: 259682

As a senior legal support specialist on the House Counsel team, you’ll provide administrative support to a group in the company's legal department. In this role, you'll generate and file standard form pleadings and correspondence, perform data entry, create document review requests, and manage contact cards. You’ll collect, coordinate, and handle legal documents. You’ll schedule events including depositions, client meetings, and other key appointments. You’ll also collects, organize, and manage advanced legal documents, including subpoenas and authorizations to obtain records and records requests from internal and external parties.

Must-have qualification

• High School diploma/GED equivalent or higher and a minimum of three years experience in an administrative role.

Preferred skills

• Computer skills, including Microsoft Office Suite.
• Ability to work with and maintain highly confidential information.
• Interpersonal and communication skills with the ability to interact effectively with others.
• Strong organization skills and attention to detail, and the ability to multitask and work in a variety of system applications.
• Ability to adhere to and adjust to changing deadlines and follow written procedures.

Compensation 

• $29.31-$32.21/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Hours

• Monday- Friday with hours between 7:00AM-6:30PM ET

Location

• Hybrid remote, in office for occasional meetings or training.
• Must be within a reasonable driving distance of the Edison, NJ office.

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Title: Senior Administrative Assistant

• Location: United States
• Job Identification 331822
• Job Category General Administration/Secretarial
• Role Inidual Contributor
• Job Type Regular Employee
• Does this position require a security clearance? No
• Years 0 to 2+ years
• Additional Info Visa / work permit sponsorship is not available for this position
• Applicants are required to read, write, and speak the following languages English

Job Description:

Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more. 

As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.  

We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. 

Job Requirements:  

• Demonstrated strong organizational skills. 
• Handles details of a highly confidential and critical nature. 
• Fast, resourceful, proactive, and with excellent follow-through. 
• Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe. 
• Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business. 
• Exercises critical judgment within defined procedures and practices to determine appropriate action. 
• Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.  
• Acts with a sense of urgency. Resilient and adaptive and not easily flustered.  
• Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround. 
• Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. 
• Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external iniduals. 
• Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments. 
• Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support. 
• Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning. 
• Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details, and more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, and creating administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.
• Values align with OCI values.

Minimum Qualifications:  

• 10+ years executive and/or office management experience required.  
• Anticipating and solving problems proactively is essential.  
• Outlook calendar management is critical. 
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc. 
• BA/BS degree or equivalent.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Oracle US offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC1

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Title: Administrative Assistant

Location: Lansdale United States

Job Description:

Overview

ABOUT THE POSITION

VHB has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team, supporting our Lansdale, PA office. This position provides support to the Lansdale office with a wide range of day-to-day tasks. The ideal candidate should possess a "can-do" attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast-paced, deadline-oriented consulting firm. The candidate should be proactive with an ability to prioritize tasks and anticipate needs. This role includes opportunities for personal and professional development and growth in joining VHB's fastest growing office on the East Coast.

This position is required to be in the Lansdale, PA office Monday-Friday.

Responsibilities

• Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor's arrival. Assists and directs visitors to the appropriate meeting location.
• Schedules meetings and events for a team, department, or office.
• Plans, orders, and assists with food for meetings.
• Processes and distributes mail. Prepares packages for pickup and delivery.
• Maintains office supply inventory.
• Answers and transfers phone calls. Relays messages as needed.
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
• Performs other administrative duties as assigned.
• Assists with new employee preparation.
• Performs administrative duties (e.g., data entry, filing, photocopying).
• Assists with fleet management, including being comfortable driving a large van (Ford Transit), daily vehicle checks, service scheduling, maintenance coordination and supporting general vehicle upkeep and readiness.
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Skills & Knowledge

• Proficient with Microsoft Office Suite and Adobe Acrobat
• Excellent verbal, written, and interpersonal communication skills
• Strong focus on customer service
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers
• Self-motivated, highly organized, and detail oriented
• Skills and knowledge must be commensurate with required experience and job level

Qualifications

• 2-5 years of office administration experience
• High school diploma or GED
• Valid drivers license

The hourly rate range for this position is 25.00-$27.00/hr. In addition, VHB offers a holistic benefits package which can be found here.

Building what's next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you'll find:

• Meaningful work on complex projects with real community impact
• A collaborative, inclusive culture that values curiosity and shared success
• Support to grow your skills and lead through change
• Learning and development supported by evolving tools and technologies, including AI
• Best-in-class benefits and a flexible, hybrid work environment

We're growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what's next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is ersity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

#LI-JD1

#LI-onsite

Title: Sr. Salesforce Administrator

Location:

Germany - Berlin

United States - Durham

Full time

Job Description:

At Digital Turbine, we make mobile advertising experiences more meaningful and rewarding for users, app publishers, and advertisers - intelligently connecting people in more ways, across more devices. We provide app publishers and advertisers with powerful ads and experiences that captivate consumers, fuel performance, and help telecoms and OEMs supercharge awareness, acquisition, and monetization. In a rapidly evolving industry, we are constantly innovating and creating better paths of discovery to connect consumers, publishers, and advertisers across the mobile ecosystem.

Please note that Digital Turbine is a hybrid work environment-only candidates local to the posting location will be considered.

At Digital Turbine, Salesforce serves as the source of truth for customer master data, with integrations with Oracle ERP, DT's proprietary revenue platforms, BI, Workday (HRIS), etc. As a Sr. Salesforce Administrator, you will be responsible for supporting our ongoing Salesforce implementation, driving architectural changes, and managing the change requests of internal customers.

About the Sr. Salesforce Administrator

• Maintain and enhance our Sales Cloud and Experience Cloud environments to meet evolving business requirements

• Own aspects of various Salesforce projects including architectural changes

• Partner with Sales, CSM, Business Operations, Legal, and Finance teams to deliver high-impact solutions

• Collecting, challenging, evaluating and documenting business requirements

• Leads medium-to-large projects from initiation through post-go-live stabilization

• Manage Organizational permissions, User Accounts, roles and permissions

• Architect scalable configurations, flows, automations, and system integration

• Identify and eliminate friction points increasing efficiency and reducing manual effort

• Develop customized reports, dashboards, and monitoring processes to ensure high data quality

• Facilitate end-user success through troubleshooting, executing mass data updates/imports, and providing technical guidance

• Own the management of DocuSign and other key third-party integrations

• Provide trainings to new users and for new functionalities

About you as the Sr. Salesforce Administrator

• 5 years of professional experience with Salesforce as a SFDC expert

• Proven track record with Salesforce Sales Cloud implementations and complex integration projects

• Knowledge / hands-on experience with DocuSign, Marketing Pardot, or Salesforce development is a plus

• Certified Salesforce Advanced Administrator and additional certifications are a plus

• Familiarity with Salesforce CLI and GitLab is preferred

• Excellent communication skills to clearly explain complex technical and process concepts to executive, business, and technical audiences

• Proactive, end-to-end ownership mindset with high levels of engagement

• Ability to thrive in a fast-paced environment and adapt to frequent changes

• General knowledge of AI technologies and an interest in how they can be leveraged to optimize business processes and workflows

• Experience with Agile methodologies