Title: Executive Assistant - Core Medical Solutions - Cigna Healthcare - Hybrid

Location:

• Franklin, Tennessee, United States of America
• Bloomfield, Connecticut, United States of America
• Philadelphia, Pennsylvania, United States of America
• St. Louis, Missouri, United States of America

Hybrid

Job Description:

The Executive Assistant provides high-level administrative and operational support to the Vice President of Core Medical Solutions and the broader leadership team. This role is critical to ensuring the organization's smooth operation and requires sound judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant proactively anticipates leadership needs, adapts to changing business demands, and serves as a trusted partner to senior leaders

Executive & Administrative Support

• Provide comprehensive administrative support to senior leadership, ensuring efficient day-to-day operations.
• Exercise discretion and maintain strict confidentiality when handling sensitive information.
• Anticipate leadership needs and proactively address issues before they escalate.

Calendar & Time Management

• Manage complex executive calendars, including prioritization of meetings and conflicting demands.
• Make real-time scheduling decisions using sound judgment aligned to business priorities.
• Communicate last-minute changes clearly via email, phone, and/or text as appropriate

Travel & Expense Management

• Coordinate and manage travel for the leaders and provide support to the team as required.
• Ensure travel plans are efficient and aligned with business needs.
• Prepare and submit accurate and timely expense reports in compliance with company policies.

Meetings & Event Coordination

• Plan, schedule, and organize internal and external meetings, including logistics, materials, and follow-up.
• Attend staff meetings to document minutes, track action items, and ensure follow-through.
• Coordinate team events, leadership meetings, and off-site sessions as needed.

Onboarding & Offboarding

• Plan and execute onboarding and offboarding for employees and contractors.
• Independently manage all system access, equipment, and cross-company transfer requirements.
• Ensure new hires are fully onboarded and set up for success from day one.

Team & Department Support

• Maintain department organization charts, distribution lists, and team documentation.
• Serve as a key point of contact for administrative coordination across teams.
• Support a virtual and geographically dispersed workforce.

Technology & Productivity Support

• Coordinate help desk support to resolve technology issues.
• Order and manage equipment and office supplies using internal systems.
• Partner with Corporate Real Estate on workspace planning and changes.
• Support audio, video, and conferencing technology for meetings and presentations.

Communications & Reporting

• Draft, edit, and finalize correspondence, emails, presentations, reports, and spreadsheets.
• Prepare PowerPoint presentations and Excel tracking tools to support leadership reporting.
• Ensure communications are clear, professional, and aligned with organizational standards.

Special Projects & Programs

• Lead or support special projects such as team-building activities, recognition programs, and philanthropy efforts.
• Serve as Team Recognition Champion, ensuring consistent participation and visibility across team forums.

Qualifications & Experience

• 7+ years of progressively responsible administrative or executive support experience.
• Experience supporting senior leaders in a large, complex organization; Fortune 500 experience preferred.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including calendar management.
• Strong interpersonal skills with the ability to work effectively with all levels of the organization.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Proven ability to work independently while exercising sound judgment and discretion.
• Flexible, solutions-oriented, and able to adjust priorities quickly.
• High degree of professionalism, integrity, and accountability.
• Experience supporting a virtual or hybrid workforce.
• Technical comfort with audio/visual equipment and mobile and desktop devices.
• Ability to troubleshoot technology issues in partnership with Technology teams.
• Willingness to travel to other company locations or off-site meetings as needed.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

About Cigna Healthcare

Cigna Healthcare, a ision of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: [email protected] for support. Do not email [email protected] for an update on your application or to provide your resume as you will not receive a response.

The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.

Title: Telemedicine Physician

Location: Remote, USA

Department: Wheel Provider Group

Job Description:

Wheel Medical Group is seeking physicians to join our network of world-class clinicians delivering virtual care. Clinicians must have at least 40 active state licenses to be eligible for this role.

About Wheel Medical Group

Wheel Medical Group is a physician owned professional corporation that serves patients across the United States; evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com.

Wheel is redefining what it means to practice virtual care. Our platform integrates real-time payer intelligence, automated clinical filtering, and streamlined documentation workflows - reducing administrative burden and allowing clinicians to focus on outcomes. By operating as the infrastructure layer behind leading telehealth brands, Wheel offers physicians scale, stability, and the ability to work efficiently across erse care models.

About the Role

Wheel Medical Group offers a better way to work in virtual care by enabling clinicians to work with multiple telehealth companies — all in one platform. Clinicians in our nationwide network are credentialed, trained, and matched with vetted companies delivering the highest quality patient care. You could have the opportunity to provide care in a number of programs such as:

• Primary Care

• Urgent Care

• Women’s Health

• Men’s Health

• Weight Management

• Dermatology

• Pediatrics

What You’ll Do:

• Deliver high-quality, evidence-based asynchronous and synchronous virtual care.

• Review comprehensive patient intake information, including medical history, medication lists, and patient-submitted photos, to ensure safe and appropriate prescribing decisions​.

• Conduct thorough clinical assessments aligned with Wheel clinical guidelines, utilizing clinical snippets and workflows to tailor education and treatment plans​.

• Prescribe medications responsibly, ensuring alignment with patient eligibility, formulary guidance, and safety parameters such as blood pressure ranges, contraindicated medications, and clinical red flags.

• Document each patient encounter using a complete and structured SOAP note, including rationale for prescribing or referring, patient counseling, and follow-up recommendations​.

• Engage in clear and compassionate communication with patients through secure messaging or live video visits, maintaining a professional and supportive web-side manner​.

• Refer patients to in-person care when clinical guidelines are not met, documenting rationale and providing clear patient instructions​.

• Maintain compliance with quality assurance standards, incorporating feedback from periodic chart audits and actively participating in continuous improvement efforts​.

• Escalate urgent clinical concerns such as suicidal ideation or harassment according to platform protocols, ensuring patient safety and clinician protection​.

• Collaborate with Wheel’s clinical operations team for onboarding, platform support, and guideline updates to ensure consistent, high-quality care delivery.

Who You Are

• Board certified physician (Family, Internal Medicine, Emergency Medicine)

• License requirement: must have 40+ active state licenses**.** Clinicians with these licenses will be prioritized - TX, IN, CA, TN, MS, GA, FL, AR, VA, NC, MO, SC, AL, LA, IL, PA, OH, CT, NY, OK, WI, WV, MN, KY, CO

• 2+ years of clinical experience in emergency, urgent care, or family medicine/primary care experience

• Clinician must be comfortable with clinical weight management

• Schedule: Must work 36 clinic hours per week 8a-8p cst Monday-Sunday (1 weekend shift per week)

• Must be available for 4 hours per week of NP supervision work. Weekly clinic hours will be adjusted to support supervision as required.

• Ability to perform both synchronous and asynchronous consults

• Experience treating pediatric patients preferred

• Outstanding clinical expertise

• Strong verbal and written communication skills

• Comfortable with technology

Benefits:

• Multiple telehealth opportunities. With just one application, one credentialing effort, and one schedule, Wheel offers a simple and flexible way to work with multiple telehealth companies. Unlimited and uncapped earnings.

• Work on your schedule. Create your own schedule and work when you want, whether that’s evenings, part-time, or full-time.

• 100% remote. Provide rewarding patient care from the comfort and safety of your home or office.

• Clinician community. Join a collaborative community of clinicians working in virtual care.

• Clinical, operational, administrative, and technical support. Wheel works to offer guidance and support for your virtual care practice, handling payments, credentialing, onboarding, and more.

• Simple to use. Utilize our secure and HIPAA-compliant platform that includes video conferencing, scheduling, and patient information tools.

• We protect clinicians. We vet all of our telehealth company partners for clinical safety and standard of care procedures to help protect your clinical practice. We also provide malpractice insurance, including tail coverage.

Wheel Medical Grou is committed to providing equal opportunity for all iniduals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law. We welcome and consider all qualified applicants for contract opportunities without regard to legally protected characteristics.

Title: Receptionist

Location: Stamford United States

Job type: Part-Time 

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Administrative Support IV

Location: Edmonton Zone Canada

Job type: Onsite

Job Description:

Your Opportunity:

Reporting directly to the Supervisor of the Department of Surgery in the Edmonton Zone, this position provides administrative support to members of the department of surgery. Working with a team of administrative support staff in a fast-paced environment, you will be responsible for arranging and coordinating patient clinics, surgical procedures and diagnostic testing. As this position serves as a liaison between patients, physicians and other support services, the incumbent must be able to work independently with minimal supervision, exhibit excellent communication and organizational skills while demonstrating initiative, flexibility and confidentiality.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Surgery AMHSP
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.50
• Employee Class: Regular Part Time
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 5
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.66
• Maximum Salary: $33.61
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Completion of relevant post-secondary education in Business, Medical Office Assistant or other medically related training in conjunction with a minimum of three years of medical office and surgical experience or equivalent. Mandatory completion of Medical Terminology course. Relevant Connect Care experience working in the Medical Office Assistant role. Candidate must possess a high level of proficiency on Microsoft Office Suite with advanced skills and demonstrated experience in Word, Excel, and Outlook. Excellent written and verbal communication skills are required along with strong problem-solving skills with exceptional attention to detail and accuracy. You will require the ability to work under pressure, adapt to changing priorities and workload demands with minimal supervision. The successful candidate must be able to exercise professionalism, tact and discretion when dealing with highly sensitive and confidential issues.

Preferred Qualifications:

Surgical Medical Office Experience.

Title: Front Desk Receptionist - Part Time - Bilingual Spanish

Location: Webster United States -

Part Time 

Bilingual Spanish

Job Description:

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

Job Description

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings.

Qualifications

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required
• Fluent in reading & speaking both English & Spanish.

Education:  High School Diploma or equivalent.

Additional Information

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program

Focus on Professional Growth and Career Fulfillment: 

• Training programs available 
• Access to educational courses 
• Emphasis on internal promotions and career advancement

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

Title: Administrative Assistant

Location: Tucson United States

Part-Time

Job Description:

Job Type

Part-time

Description

Administrative Assistant (Part-Time): Marana, Arizona

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture

where all disciplines are interrelated allowing scholars the ability to think independently and critically. We

purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment,

and instill morals and values in order to produce tomorrow’s leaders today. Additional information can be

found at lemanacademy.com.

Core Values

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below

are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued inidual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel

connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous,

scholar-centered, classical education program including high expectations, values and virtues and providing

scholars an environment of engaged learning.

General Job Description

The Administrative Assistant serves as a member of the Leman Academy of Excellence to help meet the needs

of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting,

welcoming, and directing them appropriately; will notify appropriate Administrative Team members or

faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate

information regarding Leman Academy to our families, community, and surrounding groups of interest, and

serve in any role that supports the effective functioning of the school day.

Summary of Job Description

To perform such actions as required to establish the warm, welcoming, and effective functioning of a given

school day as the first impression of our school; provide the necessary administrative support required to

ensure the smooth, efficient operation of the K-8 school office.

Essential Functions and Minimum Qualifications/Requirements:

• Minimum of a high school diploma or its equivalent,1 year post secondary education preferred.
• AZ IVP Fingerprint Clearance card and background check.
• First Aid and CPR Certification.
• Bilingual preferred.
• 2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
• Strong verbal, written, and interpersonal communication skills to positively impact school community with an ability to build strong relationships.
• Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.
• Strong commitment to supporting the principles of excellence in education.
• Ability to manage conflict resolution with an attitude of humility and service.
• Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
• Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
• Working knowledge of Information Technology related to Student Accountability. Information System
• (SAIS) software program - OR - willingness to learn and effectively understand such software programs such as Synergy or PowerSchool.
• Ability to operate office equipment as required in assignment; i.e. fax machine, copier, computer, etc.
• Ability to set up and use an efficient filing system.
• Duties and Areas of Responsibility:
• Answer and manage incoming calls / take and relay messages.
• Receive and interact professionally with parents, students and visitors.
• Greet all persons entering the school office of Leman Academy by name if possible.
• All parents/visitors must submit their driver’s license in order to enter the school campus.
• Monitor visitor access and maintain security awareness.
• Direct persons to the correct destination.
• Provide general administrative and clerical support, as assigned.
• Prepare and edit correspondence, communications, presentations, reports, and other documents. Office Manager with annual enrollment process to include correspondence and maintenance of the student enrollment database/files.
• File and retrieve documents and reference materials.
• Collect fees and issue receipts to parents for extra-curricular activities.
• Assist staff with copying and other class preparation.
• Assist with scheduling appointments.
• Monitor and maintain office equipment.
• Oversee and control inventory relevant to office space.
• Maintain appearance and organization of the front office.

Work Habits and Attitudes:

• Demonstrates a strong sense of drive to meet goals.
• Shows initiative and resourcefulness, with a sense of ownership.
• Performs accurate work in a timely manner.
• Sets priorities and meets deadlines.
• Demonstrates flexibility and adaptability.
• Works well with minimum supervision.
• Is dependable and accepts responsibility.
• Shows sensitivity and tact in dealing with others.
• Accepts direction and constructive criticism.
• Cooperates with co-workers and staff at other sites.
• Follows school policies, procedures, and safety rules.
• Demonstrates a professional appearance on a daily basis.
• Demonstrates a willingness to work as a team player, collaborating with others as necessary.
• Excellent organization, time management, and follow-up skills.
• Maintains a professional attitude, demeanor, and appearance at all times.
• Builds morale while ensuring a safe and secure environment.

*Essential functions, as defined under the American with Disabilities Act, may include the

following tasks, knowledge, skills and other characteristics. This list is illustrative only and is

not a complete listing of all functions and tasks performed.

Compensation: Leman Academy offers a very competitive benefits package and overall

compensation will be commensurate with talent, experience and education.

Leman Academy of Excellence is an Equal Opportunity Employer.

Salary Description

Starting at $15.17 per hour

Title: Administrative Assistant

Location: Piscataway United States

Job Description:

Job Category: URA-AFT Administrative

Department: Pre-College Outreach

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. 

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, erse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for iniduals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the The Division of Access and Community Engagement. The Administrative Assistant will serve as the first point of contact of the office, managing front desk operations, answering phone calls and routine emails. Position provides administrative support to ision management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.

Among the key duties of this position are the following:

• Schedules appointments.
• Arranges and coordinates logistics for events and meetings.
• Processes various administrative documents and data.
• Creates routine informational materials.
• Assists with the administrative and logistical needs of ision events and serve as day-of support.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the ision, and the tasks and responsibilities of the Administrative Assistant in the achievement of ision goals.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

FLSANonexempt

Grade03

Salary Details

Minimum Salary52602.480

Mid Range Salary64788.980

Maximum Salary76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position StatusFull Time

Working Hours

Standard Hours37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union DescriptionURA-AFT Administrative

Payroll DesignationPeopleSoft

Seniority Unit

Terms of AppointmentStaff - 12 month

Position Pension EligibilityABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated knowledge and understanding of office administration, organization, coordination.
• Good communication skills and computer literacy.
• Ability to exercise good judgment in a variety of situations.
• Ability to maintain a realistic balance among different priorities with the ability to work under pressure.
• Ability to interact with high-level administrators.
• Strong organizational skills.
• Self-motivated and detailed oriented.
• Ability to effectively interact with erse populations, including working with a variety of units and departments to meet area mission.
• Ability to maintain confidentiality and work cooperatively with others.

Preferred Qualifications

• A college degree.
• At least two years of experience managing front desk operations.
• Some experience working in school or K-12 settings.

Equipment Utilized

• Familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx,Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, and other Rutgers systems as needed.

Physical Demands and Work Environment

• Ability to lift boxes and materials up to 25lbs.

Special Conditions

• Ability to work nights and weekends.

Posting Details

Posting Number26ST0395

Special Instructions to Applicants

Regional CampusRutgers University-New Brunswick

Home Location CampusLivingston (RU-New Brunswick)

CityPiscataway

StateNJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Iniduals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the inidual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply.

Title: Collections Recovery Specialist

Location: Irving United States

Job Description:

Are you looking to jump start a career in banking? Are you interested in joining a team of professionals that help customers through their financial hardship while driving a tangible impact to the bottom line? Do you thrive in working in a fast paced environment that is ever changing? Our Collections and Recovery Specialist role may be the right career choice for you.

At Citizens, our colleagues are our greatest asset. This is why we go to great lengths to foster an engaged workforce in our Collections and Recovery teams. We are looking for colleagues with a positive attitude that are looking to learn.

Our Collections and Recovery colleagues have the support and training needed to grow their careers and make a lasting impact.

What you can expect in this role:

• Field a variety of customer calls with a passion to deliver high quality solutions for our customers
• Help customers through their financial hardship by offering a wide variety of assistance and options
• Extensive training utilizing some of the most advanced techniques and tools, including an advanced AI training tool to give our colleagues the most realistic experience possible
• Dedicated support from leaders and peers to support your development and performance
• A work culture that believes in the power of working together and supporting the unique needs and career aspirations of each inidual
• Satisfaction and pride in producing high quality work

What we offer

• Competitive salary
• Exceptional benefits such as medical, dental, and generous Paid Time Off policy
• Variety of work schedules to suit your lifestyle and needs
• Opportunities to grow your career with a company that values career progression
• Access to 401(k) with corporate match and Employee Stock Purchase Program
• Access to exclusive colleague offers on Citizens products and services

Responsibilities

• Collect payments on predefined accounts through problem resolution, servicing and negotiation techniques.
• Adhere to policy and compliance guidelines regarding security of customer information. Includes Citizens, local, state and federal laws.
• Adhere to system documentation, policies and procedures to ensure accurate operational reporting.
• Review account status, advise customer of current status, and request additional information as needed on inbound / outbound calls.
• Ability to consistently and proficiently negotiate payments on accounts within all level stages of delinquency within one line of business.
• Ensure operational goals are met as set by department standards.
• Achieve a quality score as set by department standards.
• Adheres to provided schedule.
• Determine account status based on system of record.

What makes a successful member of the Collections and Recovery team? The positive energy and confidence you bring to Citizens and its customers every day will help build relationships with customers so you can anticipate their financial needs and provide suitable repayment solutions. Each Specialist will also be required to meet and exceed department service and quality standards, while maintaining consistent levels of communication with external customers and colleagues regarding account information.

Qualifications

Required:

• Strong oral communication, counseling, and persuasion skills.
• Excellent data entry and typing skills.
• Aptitude for math and problem-solving.
• Familiarity with digital phone systems.
• Ability to make independent decisions and exercise sound judgment.
• Strong organizational skills and ability to perform in a production-driven environment.
• Flexibility to adapt to evolving business needs with a positive attitude.

Preferred:

• 4-5 years prior experience in mortgage collections or loss mitigation.
• Knowledge of Fair Debt Collection Practices and mortgage regulations.
• Experience with MSP/Black Knight systems.
• Proficiency in Microsoft Excel and Word.

Hours/Work Schedule

• Looking for 9am-6pm, 9:30am-6:30pm and 10am-7pm Central Standard Time
• Hybrid: 4 days on-site, 1 day remote

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague's or a dependent's reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.

Background Check

Any offer of employment is conditioned upon the candidate successfully passing a background check, which may include initial credit, motor vehicle record, public record, prior employment verification, and criminal background checks. Results of the background check are inidually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.

Benefits

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more.

View Benefits

Awards We've Received

Glassdoor Best Place to Work in Consulting, Finance & Insurance

The Banker's

US Bank of the Year

Dave Thomas Foundation's Best Adoption-Friendly Workplace

Disability:IN Best Places to Work for Disability Inclusion

Human Rights Campaign Corporate Equality Index 100 Award

Title: ELL Teacher

Location: MI, OH, KY, or IL United States

time type: Full time

job requisition id: JR112872

Job Description:

Required Certificates and Licenses: English Language Learner (ELL)

• If the current Teaching Certification is from another state, the hire must get reciprocity within the state of Indiana within 60 days of employment

Residency Requirements: Strongly prefer residents of Indiana.

• May consider residents of surrounding states (MI, OH, KY, or IL)

Salary Range : $48,000 - $52,000 plus the eligibility of a performance bonus

The remote English Language Learner (ELL) Teacher is responsible for providing ELL K-12 program administration, professional support and training, and student and family services. The incumbent applies sound language acquisition principles to program development, teacher support, and student education. In addition, the ELL Teacher advises the administration in order to ensure state and federal compliance.

K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Indiana Gateway Digital Academy (INGDA). We want you to be a part of our talented team!

The mission of Indiana Gateway Digital Academy (INGDA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time REMOTE position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCATIONS: Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Travels as required (on average once per month and/or approximately 20% of the time) for face-to-face professional development, student testing, and as required by school

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check
• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

DESIRED QUALIFICATION:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

Exempt (salary):

We anticipate the salary range to be $26,104.00 - $52,000. Eligible employees may receive a bonus. This salary is not guaranteed, as an inidual's compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

English-Spanish bilingual is preferred but not required.

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

CAD Support & Administration Specialist

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">2001 W Phelps Rd, Phoenix, AZ 85023, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work_remotely_
• temprop="employmentType">Full-time
• Minimum Pay: Hourly $20

Job Description

The CAD Support & Administration Specialist provides technical, operational, and administrative support for California Closets’ proprietary CAD platforms and related engineering systems. This entry‑level role is ideal for someone with strong analytical skills, a service mindset, and a passion for supporting design and engineering teams through efficient tools, clean data, and reliable system performance. 

Responsibilities: 

• Maintain software licenses, seat assignments, and user access for CAD tools. 
• Install or coordinate installation of CAD software updates, patches, and plug‑ins—mirroring typical CAD administrator tasks. 
• Support configuration of design rules, templates, libraries, menus, and environment settings. 
• Monitor system use, performance, and storage; identify issues proactively, similar to external CAD admin roles. 
• Provide Tier 1–2 support for CAD tools, integrations, crashes, and performance issues.
• Diagnose system and user problems; escalate when needed (a core function in most CAD Specialist roles). 
• Troubleshoot integration issues across design, engineering, and operations tools. 
• Maintain a knowledge base of common issues, fixes, and best practices. 
• Execute updates to design system databases and libraries, ensuring accuracy and standardization. 
• Maintain metadata, model attributes, and relational datasets, aligned with external CAD data management practices. 
• Participate in data conversion or migration efforts when new tools or versions are introduced.
• Create user guides, SOPs, quick‑reference documentation, and release notes.
• Deliver onboarding and refresher training sessions for designers and engineering teams—common in CAD admin roles.
• Maintain internal documentation for workflows, libraries, integrations, and troubleshooting procedures. 
• Partner with Engineering, Operations, Sourcing, Product Development, and IT to resolve issues.
• Collaborate with vendors or contractors on upgrades, fixes, testing, or data issues—consistent with external market roles.
• Participate in user feedback sessions to identify improvement opportunities in CAD workflows. 
• Participate in planning, testing, and rollout of CAD upgrades, integrations, and feature enhancements (a standard expectation in CAD admin roles).
• Conduct smoke tests and regression tests; document results; support production deployment. 
• Identify opportunities for automation and process improvement, aligned with CAD Administrator/Programmer expectations.
• Ensure adherence to CAD standards, naming conventions, and data quality requirements, similar to external CAD/Asset roles.
• Maintain security practices for proprietary designs and sensitive data.

Qualifications

• Strong Excel skills and understanding of database fundamentals.
• Basic knowledge of CAD tools (AutoCAD, SolidWorks, or similar).
• Ability to troubleshoot technical problems and support end users.
• Strong communication skills and ability to work independently in a remote environment.
• Detail‑oriented, well‑organized, and able to manage multiple priorities.

Executive Administrative Partner

Management

Requisition ID: 1012

Salary Range:$66,730.00 To $79,700.00 Annually

Executive Administrative Partner

Remote in the United States, Canada, or Mexico (East Coast preferred)

We currently seek an Executive Administrative Partner to join our CEO & President team. In this role you will serve as a trusted, high-judgment partner to the President & CEO by providing high-level, confidential project execution, administrative support, and coordination across internal and external stakeholders, and by acting as an operational integrator across executive priorities to ensure alignment and follow-through 

You will do invaluable work:

• Proactively manage the President & CEO’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the President & CEO is well prepared for all meetings and engagements

• Coordinate the President & CEO’s travel arrangements, including lodging and transportation

• Collaborate with teams and team leaders across the organization to help the President & CEO respond to requests and provide essential internal feedback and guidance

• Serve as a central coordination point between the President & CEO and the Senior Leadership Team (SLT), helping track priorities, ensure follow-through on key initiatives, and facilitate clear communication across functions

• Capture, synthesize, and distribute key insights and action items from donor and stakeholder meetings to appropriate teams (e.g., Development), ensuring timely follow-up and alignment

• Coordinate virtual and in-person meeting logistics for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement, scheduling, and other preparation as needed

• Support the development of SLT and board meeting agendas, offsites, and other leadership convenings, including coordinating materials, tracking action items, and monitoring progress on agreed-upon next steps

• In collaboration with the Communications and Marketing team, proactively identify opportunities to expand the President & CEO’s public-facing and thought leadership presence within and beyond the animal protection movement, including generating ideas, drafting content, and supporting execution across social and digital platforms, media engagement, and opinion pieces in alignment with organizational priorities.

• Project-manage executive-level initiatives as assigned, including developing timelines, coordinating stakeholders, tracking deliverables, and ensuring timely execution

• Exercise sound judgment, discretion, and emotional intelligence when handling sensitive information, high-stakes communications, and complex interpersonal dynamics

• Initiate, manage, and complete special projects as assigned by the President & CEO 

• Draft letters, presentations, speeches, and other materials for the President & CEO

• Manage general inquiries to the President & CEO 

• Provide administrative and accounting support to the President & CEO including completion of expense reports

• Follow all organizational policies and procedures 

• Perform any other duties assigned

• Willingness to travel as needed

Your qualifications will take our Organizing team to the next level:

• Minimum of 5+ years’ experience in executive support, operations, strategic project management, communications, or a related field; experience directly supporting senior executives in mission-driven, fast-paced, or high-growth environments strongly preferred.

• Proactive problem-solving mindset with a knack for anticipating and removing barriers

• Excellent written and spoken communication skills, with the ability to adopt the tone,style, and judgment of another writer across audiences and platforms

• Comfortable contributing ideas for executive thought leadership and social media content, with strong judgment around tone, timing, and audience

• High degree of organization and efficiency

• Self-motivation and the ability to work well independently, manage multiple projects simultaneously, and meet deadlines

• Ability to work creatively and effectively as a member of a team

• Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, and Asana

• Experience supporting senior leaders or working in fast-paced, high-visibility environments strongly preferred

• Experience coordinating cross-functional initiatives and managing projects with multiple stakeholders strongly preferred 

• High degree of discretion and comfort working with sensitive, confidential, or high-stakes information

• Willingness to maintain flexibility in work hours to support the President & CEO’s schedule, including occasional early mornings, evenings, or travel-related time zone shifts as needed to advance the organization’s mission

• Commitment to ersity, equity, inclusion, and justice and a passion for putting these concepts into practice

• Commitment to the mission and values of the organization

Compensation and Benefits (exempt)

Earn an annual salary of $66,730 - $79,700 USD, depending on qualifications. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3.5% of your annual earnings.

Implementation Analyst

Remote, United States

Want to be a bswifter? 

At bswift we’ve been transforming benefits administration since 1996, making it simpler, smarter, and more human. Our state-of-the-art, cloud-based technology and services empower employees to understand, manage, and love their benefits. From downtown Chicago, and remotely across the country, we serve thousands of companies and millions of people nationwide, reducing administrative burdens and freeing HR teams to focus on creating thriving, people-first workplaces. 

 We’re looking for motivated and goal-driven iniduals who share our passion for delivering excellence and creating solutions that make a difference. The reward is a fun, flexible and creative environment with ample opportunity for professional and personal growth. If you love the bswift values of pursue excellence, embrace accountability, deliver superior service, and be a great place to work, we want to hear from you! 

ABOUT US

bswift is a leading benefits administration company that specializes in providing tailored solutions for our clients. Our mission is to simplify the complex world of employee benefits and deliver exceptional service to our clients. We are looking for a talented and experienced inidual to join our team as an Implementation Analyst II.

WHAT YOU’LL DO

The Implementation Analyst II will be responsible for helping bswift meet and exceed client expectations by building, testing, and auditing client systems while supporting consumers with our best-in-class benefits administration software and services. This role involves hands-on configuration, data management, client support, and cross-functional collaboration to ensure successful implementations.

WHAT YOU WILL BE RESPONSIBLE FOR (Essential Functions)

Reasonable accommodations may be made to enable iniduals with disabilities to perform these essential functions.

System Configuration & Testing

Build and audit client sites, including benefit plan rules, plan details, rates, and enrollment rules.

Test client sites to ensure proper system functionality and quality.

Import client data into the system and ensure data accuracy throughout implementation.

Client Support & Communication

Prepare employee and employer communication documents.

Triage client tickets and questions via email and voicemail and provide appropriate next response times.

Resolve data discrepancies with external vendors and ensure accurate information exchange.

Data Analysis & Reporting

Audit system data from various sources and produce summary and detailed reporting.

Prioritize tasks effectively and communicate any conflicts or escalations with team managers.

WHAT YOU NEED TO SUCCEED (Required Education and Experience)

Bachelor’s degree in business administration or related field (required)

2+ years of professional client-facing experience within analysis and data management

Advanced proficiency in MS Excel (VLOOKUPs, data summaries) and working knowledge of other MS Office tools

Extensive experience with databases, data interpretation, and data manipulation

Strong written and verbal communication skills

Ability to problem-solve using reference materials, testing, and informed questioning

Ability to operate and make timely decisions in a fast-paced, ambiguous environment

High level of productivity, reliability, organization, accuracy, and thoroughness

Passion for teamwork and delivering excellent client service

NICE TO HAVE (Preferred Education and Experience)

Experience with HR, benefits administration, or HRIS systems

Experience with system integrations or large data imports

SQL or advanced data analysis skills

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

Why Join bswift?

At bswift, we empower our employees to make a meaningful impact, innovate, and grow. Joining our team means stepping into a collaborative and dynamic environment that values creativity, initiative, and a passion for client success. We are dedicated to fostering an inclusive workplace that celebrates ersity and values each team member’s unique contributions.

Benefits of Working at bswift:

• Comprehensive Health Benefits: Access to health, dental, and vision plans to support your wellness and that of your family.
• Competitive Compensation: A compensation package that recognizes your skills, experience, and contributions, including performance-based incentives for most roles.
• Remote first, Office friendly environment! No time to commute?  No problem!
• Retirement Savings Plans: Options to help you plan for a secure financial future with employer-sponsored retirement savings programs.
• Professional Development: Opportunities for career growth, including training and access to resources to support your career progression.
• Supportive Culture: A work environment that encourages collaboration, open communication, and creative problem-solving, where your voice and ideas are valued.
• Employee Wellbeing Initiatives: Programs focused on mental health, financial planning, and wellness resources to help you thrive inside and outside of work.

Make an Impact: At bswift, your work directly contributes to transforming how organizations approach benefits administration and client engagement. Join us to be part of an organization that is making a meaningful difference in the lives of our clients and their employees.

Specific benefit offerings vary by position and may be subject to change.

Standard working hours are 8am-5pm Central Time, unless otherwise stated in the Job Description. 

In the spirit of pay transparency, we are excited to share the base salary range for this position is $22-29 exclusive of fringe benefits or potential bonuses.  If you are hired at bswift, your final base salary compensation will be determined based on factors such as geographic location, skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth. We also offer a generous compensation and benefits package!

At bswift, our mission is clear: Become the preeminent benefits administrator through exceptional people, innovative technology, and delighted customers. And our values are at the heart of everything we do to accomplish that mission. We Pursue Excellence, Embrace Accountability, Deliver Superior Service, and strive to Be A Great Place To Work. We take pride in having an engaged, collaborative team that goes the extra mile to get the job done right.  

 bswift has been regularly named one of Chicago’s Best and Brightest Companies to Work For®, as well as one of the Nation’s Best and Brightest Companies to Work For® year after year. We offer a fun, flexible, and creative environment where you can grow both professionally and personally. 

If you have what it takes to join our award-winning culture, we’d love to hear from you!

Credentialing Coordinator CVO

Req #: R-0325308

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

3100 E FLETCHER AVE

City:

TAMPA

State:

Florida

Postal Code:

33613

Job Description:

• Populates, updates, and verifies the correctness and completeness of database information on an ongoing basis.
• Coordinates and provides administrative support for processing, verifying, and maintaining credentialing information for new applicants and re-applicants to all hospital sites.
• Performs and tracks primary source and other required verifications for all applicants according to established policies and procedures.
• Responds to customer inquiries and resolves problems within established policies and procedures.
• Prepares and provides client advisory reports, including status reports, expired items reports, and completed file reports to meet contractual time frames.

Knowledge, Skills, and Abilities:

• Ability to communicate (verbal/written) effectively at different levels of the organization. [Required]

• Demonstrated interpersonal skills and ability to support and work in collaboration with multiple sites as needed. [Required]

• Professional demeanor, business acumen, political astuteness, adaptability, and diplomacy combined with the ability to establish and maintain collaborative relationships across the organization. [Required

]• Demonstrated client management skills including customer service and physician relations. [Required]

Education:

Field of Study:

Work Experience:

Additional Information:

Licenses and Certifications:

Pay Range:

$19.22 – $35.75

Merchandise Coordinator, Hair

Hybrid; San Francisco CA

Placement Type:

Temporary

Salary:

$21.60-24 Hourly

Join a leading company at the forefront of its industry, where innovation meets impact! We’re seeking a dynamic inidual to step into a crucial coordinator role, supporting multiple brands and ensuring seamless operational flow. This is an exciting opportunity to make a tangible difference, directly influencing brand success and market presence by managing essential merchandise operations.

Are you ready to be at the heart of merchandise operations for a renowned industry leader? We’re looking for a proactive and highly organized inidual to join our client’s vibrant team. In this pivotal position, you won’t just be performing tasks; you’ll be a key player in bringing products to life, from initial concept to market availability. Your meticulous attention to detail and organizational prowess will directly contribute to the efficiency and success of several high-profile brands, making a significant impact on their strategic initiatives and market performance.

**What You’ll Do:**

* Manage and maintain product SKUs, including creation and pricing updates, ensuring accuracy and consistency across all platforms.

**What You’ll Bring:**

* Proven experience in a coordinator or administrative support role, ideally within a retail or brand-focused environment.

Paralegal, Part-Time

Finance - Phoenix, Arizona (Remote)

Paralegal                                                          

At Fullbay, our mission is simple — to create safer roads for our families and yours. As leaders in the heavy-duty repair industry, we power shops with technology that helps them run smarter and more efficiently. As an AI-First company, we invite artificial intelligence to eliminate friction, spark innovation, and drive efficiencies in every conversation— for our teams and our customers.

As we continue to scale, we are seeking a part-time Paralegal to support our legal operations through initial reviews of contracts and legal documentation and by serving as the primary owner of our legal document organization. This role is critical in helping us streamline legal workflows, reduce external legal spend, and ensure all legal materials are properly housed, structured, and easily accessible.

The ideal candidate is detail-oriented, highly organized, and experienced in contract review within a fast-paced environment. You will conduct preliminary contract reviews, identify potential risks and inconsistencies, and prepare materials for escalation to our external legal partners. In addition, you will be responsible for maintaining and organizing legal documents—establishing processes, clear structures, naming conventions, and version control to ensure accuracy and efficiency across the organization.

This role works closely with internal stakeholders and our external general counsel and is well-suited for someone who enjoys both legal review and operational ownership. This is a part-time position with flexible hours and a path to full-time employment as needs dictate, offering an opportunity to make a meaningful impact while partnering with a growing, innovative SaaS company.

Primary Duties & Responsibilities:

• Conduct initial reviews of contracts, agreements, and legal documents prior to submission to external legal counsel
• Identify legal issues, risks, inconsistencies, and deviations from approved templates or standard language
• Prepare redlines, summaries, and issue lists to support efficient review by internal stakeholders and external counsel as needed
• Conduct initial reviews of employment-related legal documents, including offer letters, employment agreements, contractor agreements, and other workforce-related documentation
• Draft, review, and manage administrative and supporting documentation related to equity programs, including equity grant agreements and related records, in coordination with external legal counsel and internal Finance leadership
• Serve as the owner of legal document organization and management, ensuring all documents are properly housed, structured, and maintained (primarily in Google Drive today)
• Establish and maintain clear folder structures, naming conventions, version control, and access controls for legal documentation
• Maintain contract lifecycle records, including executed agreements, amendments, and renewals
• Support internal teams (e.g., Sales, Finance, People Experience, Operations) by managing incoming legal document requests and ensuring timely review
• Assist in standardizing legal templates and documentation to improve consistency and reduce external legal review needs
• Coordinate with external legal counsel to ensure documentation is complete, organized, and ready for final review
• Track and report on legal document workflows to help identify opportunities for efficiency and cost reduction
• Handle sensitive and confidential information with discretion and professionalism
• This role does not provide legal advice, negotiate contracts, or make final legal determinations. The Paralegal may identify issues, flag risks, and suggest alternative language based on approved templates, playbooks, or prior guidance, but all substantive legal decisions, negotiations, and approvals will be escalated to the Company’s external legal counsel and appropriate internal leadership (e.g., VP, Finance) for review and final determination
• Adheres to all confidentiality and compliance regulations
• Adhere to company data security, privacy, and information governance policies when handling legal and confidential materials, particularly in a remote work environment
• Performs other duties as assigned.

Minimum Education & Work Experience:

• Bachelor’s degree in Paralegal Studies, Legal Studies, or a related field preferred
• Paralegal certificate from an ABA-approved or comparable program strongly preferred
• 5+ years of experience as a paralegal, with demonstrated experience reviewing and managing contracts and legal documentation
• Proven experience supporting in-house legal teams and partnering with external legal counsel
• Strong background in reviewing commercial contracts, including SaaS agreements, NDAs, MSAs, vendor agreements, and amendments
• Experience supporting employment law matters, including employment agreements and equity compensation documentation
• Experience working in a SaaS, technology, or high-growth company environment preferred
• Demonstrated ability to operate independently, manage competing priorities, and own legal processes with minimal oversight

Key Skills and Qualifications:

• Strong contract review and legal document analysis skills, with the ability to identify risks, inconsistencies, and non-standard terms
• Solid working knowledge of commercial contracts, including SaaS agreements, NDAs, MSAs, vendor agreements, and amendments; as well as an understanding of employment law
• Exceptional attention to detail and accuracy, particularly in document review, redlining, and version control
• Highly organized with the ability to own and maintain legal document repositories (e.g., Google Drive), including folder structures, naming conventions, and access management
• Ability to operate independently and exercise sound judgment when determining what requires escalation to legal counsel
• Excellent written and verbal communication skills, including the ability to clearly summarize issues and provide structured feedback
• Strong time management skills with the ability to prioritize competing requests in a part-time capacity
• Experience collaborating cross-functionally with Sales, Finance, People Experience, and Operations teams
• Comfortable handling sensitive and confidential information with professionalism and discretion
• Proficient with Google Workspace, document management systems, PDF editors, and contract tools
• Comfortable leveraging AI-powered tools to assist with document review, summarization, issue spotting, and workflow efficiency, while understanding appropriate limitations and the need for legal oversight
• Process-oriented mindset with a demonstrated interest in using technology and AI to reduce friction, improve consistency, and drive operational efficiency

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions

• Regularly required to sit at a desk in front of a computer and use hands to finger, handle, or feel objects, tools, or controls (including a computer keyboard and operating a telephone), lift and/or move up to 10 pounds. 
• Frequently requires the use of hands and arms for reaching, as well as the ability to walk and communicate effectively through speaking and listening.
• Specific vision abilities required by this position include close vision, color vision, and the ability to adjust focus.   
• Noise level in the work environment is usually moderate.
• Type on a computer keyboard and look at a computer monitor, and operate a cell phone or a computer-based phone

Location

Phoenix, Arizona (Remote)

Department

Finance

Employment Type

Part-Time

Minimum Experience

Mid-level

Compensation

$41.64 - $51.00 hour

Administrative Assistant

Remote (United States)

At Veracity, we aim to be a different kind of insurance partner – one that is free from outside investors, venture capital, or the pressures of a corporate parent.

Ours is a culture of empowerment – one that believes in effort, results, and accountability. We believe that transparency fosters trust, trust fosters growth, and that growth drives innovation. Our commitment to rigorous evaluation and relentless execution lead to rapid evolution.

We answer only to the small business owners we serve, and this independence allows us to stay focused on what matters most: helping their businesses thrive by providing expert guidance and best-in-class insurance policies.

We’re growing fast and want you to be a part of it!

We’re seeking a highly organized and proactive Administrative Assistant to join our team. Reporting to the Administrative Assistant Team Lead, this role provides advanced administrative and clerical support to Agents, Account Managers, Brokers, and departmental operations. This position goes beyond routine administrative tasks by leveraging industry knowledge and experience to guide peers, support training initiatives, participate in special projects, and contribute to ongoing process improvements.

Key Responsibilities

• Obtain and maintain a Property & Casualty (P&C) insurance license
• Manage Assistant and group email inboxes promptly and accurately, ensuring timely responses and proper task routing
• Provide phone coverage and frontline communication support for the organization
• Prepare and distribute quotes, finance agreements, ACORD applications, bind requests, invoices, and state affidavits
• Conduct policy checks, renewal notifications, and request loss runs
• Ensure proper documentation is prepared, received, reviewed, and submitted accurately and in compliance with surplus lines requirements
• Document and maintain transparency of all transactions within AMS and other company systems
• Assist in internal and external surplus lines audits by verifying transactions, documentation, and regulatory compliance
• Apply strong working knowledge of insurance administrative processes and AMS operations to ensure consistent accuracy and efficiency
• Identify, own, and resolve administrative or documentation issues proactively, escalating appropriately when necessary
• Manage evolving priorities and shifting deadlines independently while maintaining high levels of accuracy and responsiveness
• Support onboarding, training, and mentorship of new or junior administrative team members as needed
• Utilize AI-enabled tools and internal systems to improve efficiency, accuracy, and workflow organization where appropriate
• Support Sales teams with service-related items and administrative needs
• Provide backup support for administrative duties, including mail handling and general office coordination
• Handle sensitive client and financial information with discretion, professionalism, and strict confidentiality
• Contribute to process improvement initiatives and cross-functional projects as assigned
• Maintain regular and timely attendance
• Required to perform other duties as requested, directed, or assigned

Requirements and Qualifications

• High school diploma required
• 2+ years of experience in the surplus lines industry OR valid P&C license plus 12+ months of CSR or administrative support experience
• Experience in administration or accounting preferred
• Experience using Microsoft Word, Excel, Outlook, and related systems preferred
• Strong organizational skills with high attention to detail and accuracy
• Demonstrated ability to work independently with minimal direction
• Excellent written and verbal communication skills, professional and concise in client and internal interactions
• Strong problem-solving skills with a resourceful and solution-focused mindset
• Proficiency in document management systems, email platforms, and core business applications
• Dependable, accountable, and consistent in task execution

Perks

• Health, dental, and vision plans
• Amazing work-life balance with 4 weeks of Paid Time Off
• 10 Paid Company Holidays with 2 floating holidays
• 401K Programs with employer match
• Personal assistance programs for support in a healthy personal and work life

Why Veracity?

Here at Veracity, you’ll be part of a team of trailblazers and visionaries. We’re not just revolutionizing the way people “do” insurance; we are creating a whole new paradigm. Here, you will experience a vibrant and inclusive workplace where your ideas matter! With us, you have a chance to:

• Engage in groundbreaking projects that are reshaping the insurance landscape
• Collaborate with a group of dedicated, like-minded professionals
• Experience a culture that prioritizes growth and development

Compensation Range: _$_18/hr - _$_23/hr

Accounts Receivable/Billing Coordinator: FT/Hybrid/Remote

Full-Time Regular hourly

Full-Time

Clerical

Lynchburg, VA, US

Apply

Salary Range:$21.63 To $24.04 Hourly

Meriwether Godsey, a contract-dining food service company, is seeking an Accounts Receivable/Billing Coordinator (Full-time/Hybrid/Remote- Lynchburg, VA) experienced in all aspects of client billing, revenue collection, and recording processes, including periodic “board bills,” catering, and point-of-sale processes. Ability to manage billing functions, create invoices for submission, and resolve billing issues.

Our ideal candidate must live in the Lynchburg, VA, regional area 

What you will do: 

• Oversee the preparation of invoices and distribute them to clients in a manner consistent with client expectations.

• Maintain accounts receivable quality. Monitor and follow up on client accounts receivable balances, including preparation and forwarding of statements, troubleshooting, and responding to client queries.

• Work with MG location management on billing processes, including training and troubleshooting system issues. 

• Train the MG client location management in the billing process. 

• Assist in the posting of daily cash transactions.

• Support and assist in the annual client budgeting process.

• Maintain the accounting ERP system as it relates to the billing and collection cycle, including accounts receivable and payable. 

• Liaise with client contacts as appropriate in the execution of all responsibilities. 

• Support and backup accounts payable processes.

• Support general accounting functions as may be required. 

• Coordinate annual contract renewal and addenda update process. 

• Protect the company’s value by keeping information confidential as appropriate.

• Perform all duties in accordance with finance and accounting best practices

• Regular & Predictable Attendance

• Other duties, as assigned

What you will need: 

• Associate's degree in Accounting preferred or 3-5 years of experience in a similar field

• Proficient in MS Office and data entry; experienced with computerized accounting systems (i.e. Sage ERP).

• Comfortable with financial data and possesses sound problem-solving skills

• Demonstrated ability to work independently and possesses good organizational and prioritization skills

• Strong interpersonal skills and demonstrated ability to work collaboratively with others

• Internally motivated, ability to manage multiple tasks simultaneously, and prioritize to meet deadlines under pressure.

• Demonstrated ability to maintain high levels of confidentiality and discretion.

• Demonstrate good written and verbal communication skills and maintain composure under deadline pressures

What you will get:  

• Competitive Pay, Meals, Uniforms, and Benefits (Paid Time Off, Health, Dental, Vision, etc.)

Title: Program Assistant, STRIDES, Global Health Programs (GHP)

Location: United States, Washington DC Headquarters

Job Description:

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector Partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

PATH seeks a Program Assistant for the STRengthening Infectious Disease DEtection Systems (STRIDES) project. The global project will support and strengthen surveillance, detection and analytical capacity of infectious diseases across both human and animal health.

The Program Assistant will support the various administrative and operational components of the STRIDES project and will serve as a primary point of administrative contact for STRIDES project leadership.

Responsibilities:

Administrative Support

• Provide calendaring, travel, and meeting support for project staff.

• Coordinate and keep team calendars and meeting schedules up to date.

• Document minutes for a variety of meetings.

• Manage and assist in production and distribution of documents including reports, tables, graphics, and other materials using various software programs.

• Draft and proof correspondence and other professional documents such as agendas, meeting minutes, and presentations.

• Assist in completing various monthly, quarterly, annual reports or queries for STRIDES.

• Perform library and internet research as requested.

• Assist in preparations for high-level meetings, presentations, and conferences as requested, including invitation letters, event logistics, hotel negotiations, and billing reconciliations with accounts payable.

• Liaise with country staff to coordinate on-site logistics for meetings, workshops, and other events.

• Maintain team distribution lists and SharePoint permissions to resources and documents.

• Maintain key program level aspects of the SharePoint site (including timelines and other team documents such as org charts and tracker documents) that address program leadership priorities.

Operations Support

• Plan travel for STRIDES staff as needed—sourcing hotels, serving as liaison with the PATH travel team and travel agency, managing passport and visa processing, processing pre and post travel paperwork, and ensuring adherence to travel policies.

• Prepare purchasing requests for supplies, consultancies, or professional services.

• Assist financial administrators with check requests, wire transfer requests, consultant and sub-award requisitions, budget reports, and tracking of sub-awardee payments, contracts, and amendments.

• Generate reports from financial reporting systems, other organizational databases and tracking systems, and provide routine updates to various teams as needed.

• Maintain electronic files and file share structure for the project team.

Required skills and experience:

• Bachelor’s degree and a minimum of 2 years of relevant administrative experience in a professional setting or a combination of education and experience.

• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.

• Excellent attention to detail and results focus while able to adapt to changing priorities.

• Excellent and demonstrable organization, communication, interpersonal, and writing skills.

• Strong research, proofreading, and editing skills.

• Flexibility to manage changing priorities.

• Quantitative skills, including budgeting and spreadsheet skills.

• Ability to manage multiple activities, deadlines, and priorities and work independently.

• Ability to think creatively to help organize information, manage workflows, and improve systems and processes.

• Strong command of MS Office suite, especially Outlook, Word and Excel.

• Working knowledge of SharePoint preferred.

• French and/or Spanish language skills desirable.

We offer our employees a competitive salary and generous benefits. For candidates based in the U.S., the annual salary range for this position is $50,000-$60,000. The final salary is based on a variety of objective factors. PATH provides a comprehensive benefit package that includes 15 vacation, 11 holiday, 2 personal, and 12 sick days per year; medical and dental plans; life insurance; and disability and retirement benefits. For more details click here.

Hybrid Work

Title: Commercial Assistant Accountant- 12 months FTC

Location: Remote (United Kingdom)

Department: Finance, Operations & Legal

Job Description:

Role Summary

The Commercial Assistant Accountant plays a critical role in ensuring accurate financial management and operational efficiency across projects. This position is responsible for maintaining compliance with company policies and accounting standards, supporting revenue recognition, and managing billing processes. By collaborating closely with Project Managers and the Credit Control team, the role ensures timely financial reporting, effective cost control, and smooth client interactions, contributing to the overall success of marketing campaigns and project delivery.

This is a maternity cover role, for 12 months, to start ASAP.

Key Responsibilities

• Accurately set up projects in NetSuite using the Statement of Work (SOW) and Salesforce data.
• Create and review sales orders, ensuring full alignment between project details, billing information, and financial data.
• Establish and maintain revenue recognition schedules in compliance with company policy and accounting standards.
• Ensure client billing schedules are correctly implemented and adhered to.
• Manage revenue transfers and allocations for marketing campaigns.
• Reconcile project-related accounts, including travel funds and deferred revenue.
• Review and approve project purchase orders (POs) and associated expenses, ensuring compliance with budgets and approvals.
• Collaborate regularly with Project Managers to monitor financial performance and promptly resolve discrepancies.
• Support the Credit Control function with client collections and queries****.****

What you will offer:

• Strong understanding of financial processes, including revenue recognition and billing compliance.
• Proficiency in ERP systems (preferably NetSuite) and CRM tools such as Salesforce.
• Excellent attention to detail and accuracy in managing financial data and project setups.
• Ability to interpret and apply company policies and accounting standards effectively.
• Strong analytical and problem-solving skills to resolve discrepancies promptly.
• Effective communication and collaboration skills to work closely with Project Managers and cross-functional teams.
• Organizational skills to manage multiple tasks and deadlines in a fast-paced environment.
• Proactive approach to supporting credit control and client queries.
• Commitment to maintaining high standards of financial integrity and compliance.

What’s on offer: 

• 35 hours of work per week 
• Generous Holiday package + National bank holidays 
• Opportunity to join a growing business with lots of opportunities to influence. 
• 100% Remote working available.  
• Temporary International Remote Working Opportunities 
• Life assurance scheme 
• Employee referral scheme 
• A tailored training and induction plan - we want you to succeed! 
• Regular recognition rewards - be recognised and rewarded for day-to-day actions where you go above and beyond, and consistently deliver 
• Volunteering days 
• The opportunity to work within a globally erse team 
• The opportunity to learn new skills in an ever-changing and adaptable business

Title: Member Support Specialist - Bilingual, Spanish (12pm - 9pm PST shift)

Location: Remote (United States)

Department: Member Support

Employment Type: Full time

Job Description:

About the Role

We are looking for a stellar Member Support Specialist who will support our Brightline members with signing up, scheduling, billing and any other administrative help they need. You will be joining a small, but mighty team at the cusp of an exciting growth phase, and be integral in helping us provide great support to every member who accesses our services. Key responsibilities of this role include:

• Conducting first phone calls with new members to assess fit for Brightline services

• Scheduling appointments for members

• Ensuring member paperwork has been completed

• Supporting Providers with a variety of administrative tasks

• Answering all admin-related questions between sessions

• Conducting eligibility checks, filing claims, and collecting member payment

• Keeping our internal software tool for the Member Support team ultra-organized

• Identifying ways to delight our members, ease the workday for our clinical team, and overall improve our operational processes as we scale

• Providing support to Brightline members in both English and Spanish

• Ability to work the 12 pm - 9 pm PST shift

This position is 100% remote. The target hourly range for this position is $21-$27 + lang premium. Inidual pay may vary from the target range and is determined by a number of factors including certifications, experience, location, internal pay equity, and other relevant business considerations.

About You

You will thrive at Brightline if you have:

• A passion for our mission to redefine behavioral health for children and their families.

• A desire to create a one-of-a-kind member experience and a background in providing excellent customer service.

• Ability to effectively communicate with Spanish-speaking members and provide support in both English and Spanish.

• The drive to be part of building something new - to work hard, to be your best self and to change the lives of our families.

• Comfort with a wide variety of technology including email, EHR, scheduling tools and more. Most of our systems are designed with you in mind, so you’ll thrive if you can learn them quickly and provide feedback on how to make them better.

• Excellent communication skills (written and verbal) and organization skills.

• Ability to revel in the details and commitment to following through on all tasks, simple and complex.

• Previous experience managing a medical office and/or familiarity with insurance billing are a bonus.

Total Rewards

• Comprehensive Insurance: Medical, Dental, Vision, Life

• Time Off: Holidays, PTO, Sick Days, Parental Leave

• Stipends/Reimbursements: Learning and Development, Health & Wellness, Home Office

• Financial Wellness: 401k 

• Community & Perks: Remote First Workforce, Collaborative culture

This position is 100% remote. The target range for this position is $21-29/hour. Inidual pay may vary from the target range and is determined by a number of factors including certifications, experience, location, internal pay equity, and other relevant business considerations.

Our Commitment to Building a Diverse, Equitable, and Inclusive Workforce

At Brightline, we believe that Diversity, Equity, Inclusion, and Belonging are essential to the foundation that we build our mission upon.  We are compelled to build a future where all families can access inclusive, high-quality care. We are committed to creating an environment that encourages our employees to show up authentically, reach their highest potential, and have an equal opportunity to thrive. We are committed to systematically evaluating and improving our inherent beliefs, observed behaviors, structures, and systems. We are committed to ensuring that every employee, candidate, client, and family we serve is valued and respected.

About Brightline

Brightline is on a mission to build a bright future for every child, bringing extraordinary behavioral health care to children and families. 

We’re in the middle of a behavioral health crisis that we can’t ignore—especially not when it comes to our children. 1 in every 5 children has a behavioral health condition, yet up to 80% still get little or no help. Far too many families face insurmountable barriers when their child really needs help, and parents are too often left feeling alone and without the support they need. We can do so much better. That’s why we’re here! 

Brightline is convening a team of leading clinicians, technologists, business leaders, and creative thinkers to completely transform what behavioral health care looks like. Together, we’re building exceptional technology and real-world care to bring a warm, supportive, and goal-oriented experience to families. And we’re all here to help children and families thrive.

Title: Customer Service Office Coordinator Part-time

Location: Ogden United States

Job Description:

Requisition Number: H00684P

Position Category: Hourly/Work Study

Campus LocationWeber State University - Ogden, UT

Hours per week

Months per year

Alternate work schedule

Pay Grade

Salary

Hourly Pay Rate$ 11.75- $12.00 DOE

FLSA

Job Summary/Basic Function

Inidual will assist customers in the Wildcat store in a variety of the day-to-day office and clerical tasks.

Required Qualifications

High School Diploma

Preferred Qualifications

Must be punctual and reliable. Friendly and customer service oriented.

Associates in business administration or work equivalent is a plus.

Knowledge of MS Office and office equipment.

Must be able to work at least 20 hours per week, including evenings and some weekends.

Must be able to lift up to 50 lbs

Posting Detail Information

Due to the Affordable Care Act (ACA), iniduals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.

Physical Activity of this positionBending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Moving about on hands and knees or hands and feet. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this positionMedium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Visual Acuity Requirements including color, depth perception and field of vision.Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Title: Administrative Assistant (ART)

Location: Virtual (California)

Full time

Job Description:

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills.

Job Responsibilities

• Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
• Time-entry support 
• Prepare and submit business expense reports
• Travel arrangements (Coordinating with internal travel agency)
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
• Confirm status of vendor payments
• Provide file management assistance utilizing firm document management system (Netdocs)
• Create, revise and edit documents using MS suite and PDF programs
• General research (non-legal) ​
• Consistently deliver exceptional customer service to internal clients
• Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
• Navigation assistance for new attorneys regarding resources and contacts within the firm
• Additional practice-specific support services as needed

Knowledge, Skills, and Abilities 

• Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
• Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment
• Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
• Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
• Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
• Must be a self-starter who can work independently with minimal supervision
• Ability to establish and maintain effective working relationships and collaborate well in a team setting
• Flexible attitude and the ability to deal well with changing assignments and priorities
• Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency
• Proactive in seeking innovative ways to help others and the ART program

Qualifications

• High school diploma required; bachelor’s degree preferred
• 3+ years of previous administrative support experience in a law firm or professional services environment preferred
• Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly
• Proficient in NetDocuments or similar document management system

The primary location for this job posting is in Virtual (California). The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $34.31 - $46.42 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

Title: Specialty Care Nurse Practitioner - Cardiology

Location: Waltham Massachusetts

Job Description

A bit more about this role: 

This position represents an amazing opportunity for an experienced nurse practitioner (APRN)  with a big heart and entrepreneurial spirit with extensive clinical experience offering care for cardiology patients.  Your primary focus will be delivering world class virtual first cardiology care to our members in the Devoted Medical Heart Center.

In this role you will be working in a next generation virtual heart clinic that dramatically expands access to care for America's most vulnerable seniors.  The clinic focuses on providing highly accessible, high quality care for members with general cardiology conditions. As part of the clinic you will also provide dedicated clinical services during part of your clinical time to our heart failure clinic which is a highly tailored, specialty center focused on providing best in class heart failure management including optimizing guideline directed medical therapy, providing health coaching, and managing volume overload. 

You will be a key member of our interprofessional team. On a day-to-day basis you will work closely with heart failure RNs who are assigned as clinical guides for each patient in the heart failure clinic. You will also work closely with an interdisciplinary team including physicians, pharmacists, social workers and medical assistants.

You will utilize and help improve our home-grown technology and electronic health information platform to carry out virtual visits. 

Responsibilities will include:

• Conduct  focused and thorough assessments of patients with general cardiology and heart failure needs through virtual consultations including ordering diagnostics as needed, interpreting labs and imaging data, and developing a treatment plan in collaboration with the specialty care clinic team.  We expect that 80-90% of your time will be performing virtual visits. 

• Formulate accurate diagnoses and develop inidualized treatment plans for patients with heart failure and general cardiology clinical conditions, including medication management, volume monitoring and management,  and lifestyle modifications.

• Initiate, titrate, and manage guideline-directed medical therapies (GDMT) for a erse group of  members with heart failure.

• Provide proactive management of heart failure and comorbid conditions, and address potential barriers to optimal care to mitigate the risks of heart failure exacerbation and hospitalizations.

• Assess and intervene in weight fluctuations and acute volume overload management of patients who are enrolled in the clinic. 

• Assess, diagnose, and manage the range of general cardiology conditions that are suitable for virtual care including stable coronary artery disease, hypertension, hyperlipidemia, stable atrial arrhythmias, peripheral arterial disease and chronic venous disease. You will be ordering in-home diagnostics including echocardiograms, EKGs, and Holters and working with community cardiology practices for other diagnostics including stress testing and advanced cardiac imaging. 

• Collaborate closely with other members of the care team including PCPs, cardiologists and other Devoted team members including pharmacy, clinical nursing, social work, as  well as interfacing with family members and caregivers to coordinate  holistic care for the member, to ensure continuity of care and deliver a collaborative care plan.

• Serve as the clinical advisor and provide clinical escalation support for the speciality clinic staff and other teams during business hours.

• Utilize our home grown electronic health information system for visits while also providing feedback on how to improve the interface. 

• Maintain accurate and up-to-date patient medical records, ensuring compliance with relevant legal and ethical guidelines.

• Participate in quality improvement initiatives  and ongoing professional development to stay current on best practices and advancements in cardiovascular care.

• Adhere to all relevant laws, regulations, and industry standards, including patient privacy and telehealth regulations.

Attributes to success:

• You are experienced working on an interprofessional team and enjoy team-based care.

• You have great clinical and non-clinical judgment.

• You are thorough and take the time to address the needs of your patients. 

• You are deeply empathetic and humanistic, and want to go the last mile for your patients.

• You enjoy a fast-paced, high-energy, organization. Agility and collaboration are key as we will change and improve quickly. 

• You welcome learning and using new technologies that are being developed in parallel. You thrive on knowing your work can help make these technologies better for you and your patients.

• You learn from every experience and are not afraid to fail - that's how you're wired.

• Finally and most importantly, you have a passion for making healthcare better, solving complex problems, and supporting the delivery of healthcare that we would want for our own family members.

Desired skills and experience:

• APRN with 5 or more years working in outpatient or inpatient cardiology clinical practice. 

• Experience performing visits over telehealth video platforms. 

• An understanding of managed care is a plus, including how to appropriately assess STARS/HEDIS measures, code clinical comorbidities, and identify clinical care gaps. 

• A strong desire to continue practicing clinical nursing and performing virtual visits - you believe in the mission of bringing care to where the patient lives. 

• Extra interest in bilingual Spanish or Haitian Creole speakers or strong cultural competencies across a range of cultures.

• Multi-state licensure is required in addition to a willingness to obtain, and maintain additional licensure as requested.

Licensure and Certification:

• An active and clear RN and APRN license in the state of Ohio as well as APRN certification is required at time of hire and must be maintained while employed at Devoted Medical.

• Cardiovascular Nurse Practitioner Certification is a plus.

• Active BLS is required at time of hire and must be maintained while employed at Devoted Medical.

Salary Range:  $120K-155K base range plus performance based bonus paid out quarterly or annually ($10K-$20K) for a total comp range of $130K-170K

Employer-sponsored health insurance and dental and vision plan with low or no premium

#LI-REMOTE

The pay range listed for this position is the range the organization reasonably and in good faith expects to pay for this position at the time of the posting. Once the interview process begins, your talent partner will provide additional information on the compensation for the role, along with additional information on our total rewards package. The actual base salary offered will depend on a variety of factors, including the qualifications of the inidual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Our Total Rewards package includes:

• Employer sponsored health, dental and vision plan with low or no premium

• Generous paid time off

• $100 monthly mobile or internet stipend

• Stock options for all employees

• Bonus eligibility for all roles excluding Director and above; Commission eligibility for Sales roles

• Parental leave program

• 401K program

• And more....

*Our total rewards package is for full time employees only. Intern and Contract positions are not eligible.

Healthcare equality is at the center of Devoted’s mission to treat our members like family.  We are committed to a erse and vibrant workforce. 

At Devoted Health, we’re on a mission to dramatically improve the health and well-being of older Americans by caring for every person like family. That’s why we’re gathering smart, erse, and big-hearted people to create a new kind of all-in-one healthcare company — one that combines compassion, health insurance, clinical care, service, and technology**-**to deliver a complete and integrated healthcare solution that delivers high quality care that everyone would want for someone they love. Founded in 2017, we've grown fast and now serve members across the United States.  And we've just started. So join us on this mission!

Devoted is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We value ersity and collaboration. Iniduals are respected for their skills, experience, and unique perspectives. This commitment is embodied in Devoted’s Code of Conduct, our company values and the way we do business.

As an Equal Opportunity Employer, the Company does not discriminate on the basis of race, color, religion, sex, pregnancy status, marital status, national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Executive Admin

Cupertino, CA

Placement Type:

Temporary

Salary:

$48.36-53.73 Hourly

up to $53.73/hr

Executive Admin – Calendar Support + Team Support

• Location: Cupertino, CA 
• Schedule: In-Office T/W/Th; Remote M/F
• Pay Comments:  W2, weekly pay, benefits, 401k w/ match
•  Background screening required

Required tasks

• Provide strategic executive support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; this includes high touch calendar management with dynamic monitoring and strategic planning, meeting coordination, travel support, and liaising with senior internal and external guests
• Serve as a central point of contact for building operational needs; this can include supporting process development, hardware and supply management, distributing team comms, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits.
• Exhibits a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate support needs
• Support peer admin contractors
• Plan and execute team offsites and events
• Build strong working relationships with leaders and their teams
• Collaborate with globally distributed admin and functional teams
• Be onsite at our office at least 3 days per week and up to 5 days per week depending on business need

Recommended qualifications

• Minimum of 5+ years of executive administrative assistant experience supporting VP-level or above, technology industry preferred
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively
• Experience planning, managing, and executing large events
• Outstanding written and verbal communication skills
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Proficiency in Calendar and Numbers
• AA or BS degree preferred

Executive Admin III

Hybrid in San Diego

Placement Type: Temporary

Salary: $40.30-44.78 Hourly

W2

Admin Contractor – Calendar Support + Site Coordinator

Required tasks

• Provide administrative assistant support for up to 2 leaders; this includes calendar management, meeting coordination, and travel scheduling
• Serve as a central point of contact for building operational needs; this includes hardware and supplies management, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits
• Plan and execute team offsites and events
• Build strong working relationships with leaders and their teams
• Collaborate with globally distributed admin and functional teams

​Recommended qualifications

• Minimum 3+ years of administrative assistant experience supporting leaders at Director-level and above, technology industry preferred
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Proficiency in Calendar and Numbers
• Outstanding written and verbal communication skills

Inventory Analyst

• Works From Home, Charlotte, NC
• Employees can work_remotely_
• Full-time
• Department: Finance, Technology and Operations

Job Description

We are currently looking for an Inventory Analyst to join our growing Administrative Services Team! In this role, you will report directly to the Manager, Supply Chain. You will be a visible member of the Supply Chain team executing daily tactical business processes to support functional inventory planning areas and strategic objectives covered under the Supply Chain charter. The ideal candidate will strive to provide an outstanding level of service to all internal customer groups and proactively seek out opportunities to improve existing business operations. Come help us build the best and fastest fiber-optic network in America!

As Inventory Analyst your duties will include:

• Execute daily systems operations and maintenance as assigned to support the flow of inventory movements
• Monitor stock levels and implement corrective actions consistent with department strategy
• Generate forecasts within the larger scope of a collaborative demand planning process
• Conduct ad hoc analysis of escalated business scenarios and critical SKUs
• Establish and maintain tactical reporting for pertinent business objectives
• Provide service and support to decentralized operations team members

Qualifications

WHAT IT TAKES TO CATCH OUR EYE:

• Bachelor’s Degree in Business Administration or related field
• 2+ years of Supply Planning, Deployment  Planning, Inventory/Replenishment Planning, or Production Planning experience
• Proficiency in Microsoft Excel (Pivot tables, VLOOKUP, Macros)
• Strong business acumen and excellent written and oral communication skills
• Experience working with large and complex data sets to drive business decisions
• Track record of delivering results and an ability to operate in both a long term strategic as well as short term tactical scope in a high-energy, fast-paced environment
• Fluent understanding of MRP principles and experience leveraging tools, processes, and data to drive optimal business results
• Must be highly organized and possess strong data extraction and analytical capabilities with excellent written and verbal communication skills
• Self-starter with the ability to manage competing priorities, driving both strategic and tactical activities in parallel
• Experience leading and influencing both internal and external teams in an ambiguous environment while maintaining a customer centric philosophy

BONUS POINTS FOR:

• Demand Planning/Forecasting Experience 
• SAP ECC or S4/Hana  
• Telecommunications industry experience 
• 4+ years of direct MRP experience  
• Proven ability to manage large and complicated projects with experience leading cross-functional projects and teams

We offer competitive compensation and comprehensive benefits.

Our benefits and paid time off programs reflect our underlying belief in promoting overall wellness through physical, emotional and financial health. Brightspeed offers a comprehensive benefit program, including competitive medical, dental, vision, and life insurance; an employee assistance program; a 401K plan with company match and a host of voluntary benefits.

Executive Administrative Assistant-Legal

locations

Chicago, Illinois

time type

Full time

job requisition id

19039464

What We'll Bring:

At TransUnion, we strive to build an environment where our associates are in the driver’s seat of their professional development, while having access to help along the way. We encourage everyone to pursue passions and take ownership of their careers. With the support of colleagues and mentors, our associates are given the tools needed to get where they want to go. Regardless of job titles, our associates have the opportunity to learn new things and be a leader every day.

Come be a part of our team – you’ll work with great people, pioneering products and cutting-edge technology.

The Administrative Assistant provides high level, proactive administrative and operational support to the Chief Risk & Compliance Officer, the SVP Litigation and Deputy General Counsel and senior leaders within Legal Risk & Compliance. This role is critical to the effectiveness of the function, enabling senior leaders to operate with focus, efficiency, and confidence in a fast paced, highly regulated environment.

What You'll Bring:

• 4 plus years of experience in administration- providing support to VP level executives or above

• Consistent desire to exceed expectations

• Quick adaptation and flexibility to changing priorities

• Ability to meet deadlines and work under pressure

• Exemplary interpersonal skills and ability to develop relationships with key stakeholders 

• Ability to handle sensitive and confidential information with discretion

• Strong organizational skills that reflect the ability to complete assignments accurately and prioritize multiple tasks seamlessly with excellent attention to detail

• Must have a working knowledge of the entire Microsoft® Suite programs (Word, PowerPoint, Excel, Teams)

• Drive, energy, and a sense of purpose for the role and supporting function

Impact You'll Make:

• Provide comprehensive administrative support to the Chief Risk & Compliance Officer and senior Legal Risk & Compliance leaders, ensuring seamless day‑to‑day operations.
• Manage complex, high‑priority, and time‑sensitive calendars, meetings, and logistics across multiple stakeholders and time zones.
• Coordinate and support multiple concurrent projects, balancing competing priorities with discretion, accuracy, and sound judgment.
• Serve as a key liaison between executives, internal partners, and cross‑functional teams, fostering strong working relationships across the organization.
• Anticipate executive needs by staying several steps ahead, proactively identifying issues, and proposing effective solutions.
• Ensure flawless execution of meetings, materials, and deliverables through exceptional attention to detail and follow‑through.
• As an Administrative Assistant to a Senior Vice President, you will develop your knowledge and understanding of the risk and compliance function and the litigation and enforcement support roles at Trans Union.
• The Administrative Assistant will develop a meaningful partnership with the team, and play an important role in assisting with multiple projects, collaborating with functional departments and managing the execution of meetings with high priority and urgency.
• This person will utilize their creative problem-solving skills, effective decision-making, and project planning/management abilities to maintain a realistic balance among multiple priorities.
• This role will act as a liaison between the executive and executives’ peers, leadership team and their senior management.
• This position has access to and regularly handles information of the most sensitive, highly confidential, and strategically critical nature, therefore complete discretion is necessary.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Benefits:

TransUnion provides flexible benefits including flexible time off for exempt associates, paid time off for non-exempt associates, up to 12 paid holidays per year, health benefits (including medical, dental, and vision plan options and health spending accounts), mental health support, disability benefits, up to 12 weeks of paid parental leave, adoption assistance, fertility planning coverage, legal benefits, long-term care insurance, commuter benefits, tuition reimbursement, charity gift matching, employee stock purchase plan, 401(k) retirement savings with employer match, and access to TransUnion’s Employee Resource Groups. Spousal, domestic partner, and other eligible dependent coverage is available on select health and welfare plans.

Pay Scale Information :

The pay range for this position is $23.17 - $33.65 per hour. *The pay range for this position reflects a reasonable estimate of the range of compensation for this job. At TransUnion, actual compensation is based on careful consideration of additional factors such as (but not limited to) an inidual’s education, training, work experience, job-related skill set, location, and industry knowledge, as well as the scope and responsibilities of the position and market considerations.

Regular, fulltime non-sales positions may be eligible to participate in TransUnion’s annual bonus plan. Certain positions may be also eligible for long-term incentives and other payments based on applicable company guidance and plan documents.

Executive Assistant to CEO

Location

New York City

Employment Type

Full time

Department

General & Administrative

Compensation

• _$_130K – _$_180K • Offers Equity • Offers Bonus

OverviewApplication

About Standard Bots

Standard Bots is America's industrial robot company. We're building the world's most accessible robotics platform to bring AI-native automation into manufacturing and beyond to propel human productivity toward a more abundant future.

The Role

Standard Bots is building the next generation of industrial robotics. Our robots are designed and assembled in the United States and used by manufacturers to automate real production work. We are a fast-growing company backed by investors including General Catalyst, Amazon’s Industrial Innovation Fund, and Samsung Next.

We are looking for an Executive Assistant to serve as the right hand to our CEO and help keep day-to-day operations running smoothly.

This role focuses on organization, coordination, and communication. You will manage scheduling, prepare materials for meetings, and ensure important follow-ups don’t fall through the cracks.

The role is hybrid and based in New York City. When working from the office, you will also help with light office coordination such as greeting visitors and handling basic office logistics.

What You’ll Do

CEO support

• Manage the CEO’s calendar, scheduling, and travel logistics

• Prepare agendas and materials for meetings

• Track action items and follow-ups from meetings

• Coordinate internal and external meetings with customers, partners, and investors

• Help draft and organize communications when needed

Coordination and execution

• Keep documents, presentations, and meeting notes organized

• Track deadlines and commitments involving the CEO

• Help coordinate cross-team meetings and leadership discussions

• Support preparation for board meetings, presentations, and company events

Office coordination (when onsite)

• Help greet guests and coordinate visitor logistics

• Order office supplies and handle basic office needs

• Assist with team lunches, leadership meetings, and small events

• Help maintain a welcoming and organized office environment

What We’re Looking For

Core traits

• Highly organized and detail oriented

• Strong written communication

• Reliable, discreet, and comfortable handling sensitive information

• Able to manage many moving pieces at once

• Comfortable working in a fast-moving startup environment

Background that works well

• 3–7 years of experience in an Executive Assistant, Administrative, or Operations role

• Strong organizational skills and attention to detail

• Clear and professional written communication

• Ability to manage multiple priorities and shifting schedules

• High level of discretion and reliability

• Analytical or technical curiosity is a plus

• Interest in startups, technology, or robotics

Working style

• Proactive rather than reactive

• Able to operate with partial information

• Comfortable asking questions and solving problems independently

Compensation and Benefits

The salary range for this role is _$130,000-$_180,000 + 10% bonus target, depending on experience. Base salary is just one part of overall compensation at Standard Bots. All full-time employees are eligible for employee stock options. We also offer a package of benefits including paid time off, medical/dental/vision insurance, life insurance, disability insurance, and 401(k).

Title: Manager, Governance & Board Operations

Location: 233 N Michigan Ave Chicago, Illinois, 60601 United States

Job Description:

What does this role do at AHIMA?

This position manages and supports the work of the House of Delegates (House) and Nominating Committee to ensure their work aligns with AHIMA strategies, goals, and programs for Governance & Board Operations, and provides support to other assigned governance activities.

What are some of the responsibilities?

• Serves as the primary staff liaison working with the House, Speaker, the Board of Directors, and Speaker-elect to develop and implement the House's strategic plan in alignment with the AHIMA Strategic Plan.

• Works with the Speaker and Speaker-elect to plan agendas for all House hearings and meetings, including the annual House of Delegates meeting, and provides staff support during all hearings and meetings.

• Promotes resources, such as policies and procedures, toolkits, and other products for delegates.

• Supports the House's Envisioning Collaborative team in researching future trends for the HI profession Trends Assessment; engages with a cross-functional AHIMA team as needed.

• Evolves and improves the annual trends assessment process through continuous improvement of information gathering, evaluating, and analyzing the information.

• Collaborates across AHIMA to actively identify areas of opportunity to engage, collaborate, support and foster dialogue with delegates.

• Develops programs and projects with the House Leadership and Envisioning Collaborative Teams as well as task forces to meet House charges and further support member needs and the HI profession.

• Supports the onboarding of all new delegates annually, including coordinating new delegate orientation.

• Ensures House progress reports are complete and accurate, promotes delegates' participation in the House's activities, and reports activities through communications and dashboard.

• Leads and identifies areas of opportunity and tools/resources to increase the effectiveness of the delegates as well as define processes and best practices to support the House in governing the HI profession.

• Provides timely, accurate, clear, and concise communication on House activities to key stakeholders.

• Serves as staff liaison to House task forces and as a liaison between the committees and the House leads.

• Executes decisions of the House leads, except when other assignments are specifically made by the Board.

• With Director, Governance and Board Operations, prepares and monitors House of Delegates' annual budget.

• Serves as the primary staff liaison and is responsible for the planning, development, and promotion of resources, such as agendas, policies and procedures, recruiting collateral, etc.

• Facilitates and oversees the AHIMA national and House election processes, including the volunteer recruitment, application, ballot selection, and voting using the online voting platform.

• Works with the Nominating Committee to encourage ersity in the identification and selection process for ballot candidates.

• Develops and maintains the annual Nominating Committee calendar and ensures the application & election process is marketed by partnering with the Marketing & Communications, Membership, and IT departments.

• Executes decisions of the committee except if decisions are made by the Board of Directors.

• Coordinates communication on Nominating Committee activities, including the announcement of annual election results.

• What are the knowledge and skills requirements?

• Bachelor's degree in Business Administration, Communications, or related field.

• At least five (5) years of association management, non-profit, volunteer services experience.

• Experience leading large governance entities.

• Excellent written and verbal communication skills.

• Understanding of principles of governance and leadership.

• Experience working with Boards and/or executive leaders.

• Ability to maintain confidential information.

• Certified Association Executive (CAE), preferred.

• Excellent project management skills; ability to manage multiple projects with competing deadlines, proven collaboration skills, and ability to work in a virtual team environment.

• Possesses and practices excellent problem-solving, critical thinking, time management, communication, negotiating, organizational, interpersonal, group leadership, facilitation, and customer service skills.

• Ability to work independently, respond effectively and efficiently to deadlines, and prioritize workload.

• Possesses willingness to learn new techniques and approaches and is open to a variety of roles and responsibilities.

• Proven collaboration skills and ability to develop creative solutions.

• Interpersonal skills to navigate challenging dynamics with tact and diplomacy.

• Healthcare background or experience with health information initiatives.

• Proficient with Microsoft Office applications and working knowledge of social media and web conferencing software as well as willingness to learn new and emerging technology.

Executive Assistant to CEO

San Francisco, CA (Remote)

The Executive Assistant to the CEO will report to the CEO. 

As the Executive Assistant to the CEO, you will:

• Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
• Proactively prioritize, coordinate, and protect the CEO’s time, ensuring alignment with company priorities and key decision points
• Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
• Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
• Coordinate domestic and international travel, itineraries, and logistics
• Support preparation for board meetings, executive leadership meetings, and external presentations
• Manage sensitive and confidential information with the highest degree of integrity and trust
• Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities

About You: 

• 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong executive presence and comfort interacting with senior leaders, board members, and external partners
• Outstanding written and verbal communication skills
• Proactive, resourceful, and able to operate independently with sound judgment
• High level of discretion and professionalism when handling confidential information
• Advanced proficiency with Google Workspace and comfort learning new tools quickly

Even Better:

• Experience in fintech, financial services, or technology companies
• Prior experience supporting a remote executive

Where:

• This role is remote within the U.S., with a requirement that candidates are based on the East Coast or willing to work East Coast hours to support the CEO’s schedule.

#LI-AM

A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate’s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.

Pay Range

$86,300—$107,875 USD

Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including: 

• Health, Dental, & Vision benefits plus savings plans
• Mac computers + work-from-home stipend to set up your home office
• Monthly internet and phone reimbursement
• Employee Stock Purchase Plan
• Restricted Stock Units (RSUs)
• 401(k) plan to help you save for retirement plus a company match
• Robust tuition reimbursement program
• $1,000 travel perk on each Earnie-versary to anywhere in the world 
• Competitive days of annual PTO
• Competitive parental leave

What Makes an Earnie:

At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:

• Every Second Counts: Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
• Choose To Do Hard Things: We win by tackling the hard things that others avoid, fueled by grit and resilience.
• Pursue Excellence: Great companies, teams, and iniduals never settle and are proud of the work that they do. What’s good enough today won’t be good enough tomorrow. Excellence isn’t a destination; it’s a mindset of continuous improvement.
• Lead Together: Our success comes from how we work together. Leadership is not about titles—it is about action. We take ownership, drive results, and move forward as a team.
• Don’t Take Yourself Too Seriously: We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.

Executive Assistant, C-Suite

San Francisco, CA (Remote)

The Executive Assistant, C-Suite will report to the Chief People Officer. 

As the Executive Assistant, C-Suite, you will:

• Provide administrative support to the Chief People Officer and Chief Marketing Officer
• Manage high-volume calendars across multiple time zones, balancing shifting priorities and business-critical moments
• Assist in coordinating leadership meetings, planning sessions, offsites, and cross-functional forums, including agenda preparation and follow-up
• Act as a trusted liaison between the executives and stakeholders across the company, handling inbound requests with discretion and sound judgment
• Coordinate domestic travel, itineraries, and expense reporting
• Manage sensitive and confidential information related to personnel, organizational strategy, and company communications

About You: 

• 3+ years of experience supporting senior leaders or C-suite executives
• Proven ability to support multiple executives and manage competing priorities with confidence
• Highly organized, detail-oriented, and proactive, with strong follow-through
• Excellent interpersonal skills and comfort working with senior leaders and cross-functional partners
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling sensitive and confidential information
• Advanced proficiency with Google Workspace and comfort learning new tools quickly

Even Better:

• Experience supporting People, Marketing, or Communications leaders
• Fintech, financial services, or high-growth technology company experience

Where:

• This role is preferably based in the San Francisco Bay Area, with a hybrid schedule to support in-person collaboration as needed (minimal requirement of approximately 2-5 days per month).

Pay Range

$86,300—$107,875 USD

Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including: 

• Health, Dental, & Vision benefits plus savings plans
• Mac computers + work-from-home stipend to set up your home office
• Monthly internet and phone reimbursement
• Employee Stock Purchase Plan
• Restricted Stock Units (RSUs)
• 401(k) plan to help you save for retirement plus a company match
• Robust tuition reimbursement program
• $1,000 travel perk on each Earnie-versary to anywhere in the world 
• Competitive days of annual PTO
• Competitive parental leave

What Makes an Earnie:

At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:

• Every Second Counts: Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
• Choose To Do Hard Things: We win by tackling the hard things that others avoid, fueled by grit and resilience.
• Pursue Excellence: Great companies, teams, and iniduals never settle and are proud of the work that they do. What’s good enough today won’t be good enough tomorrow. Excellence isn’t a destination; it’s a mindset of continuous improvement.
• Lead Together: Our success comes from how we work together. Leadership is not about titles—it is about action. We take ownership, drive results, and move forward as a team.
• Don’t Take Yourself Too Seriously: We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.

Administrative Assistant 3

Albany NY; hybrid

Overview

Placement Type:

Temporary

Salary:

_$_24-26.67 Hourly

up to _$_26.67/hr

Aquent is proud to partner with a globally recognized leader in the consumer goods industry, a company that continually shapes culture and inspires millions through its innovative products and experiences. This organization is dedicated to pushing boundaries and fostering a dynamic environment where creativity and excellence thrive.

Are you a highly organized and proactive administrative professional ready to make a significant impact on the daily operations of senior leadership within a fast-paced, technology-focused ision? We are seeking an exceptional inidual to step into a crucial support role, directly contributing to the efficiency and success of multiple executives. Your expertise will be instrumental in ensuring seamless operations, allowing leaders to focus on strategic initiatives and drive innovation forward. This is an exciting opportunity to become an indispensable part of a forward-thinking team, where your organizational prowess and adaptable nature will be celebrated and directly influence the pace and productivity of key decision-makers.

**What You’ll Do:**

* Provide comprehensive administrative support to multiple executives within a technology-focused ision.

**Must-Have Qualifications:**

* Demonstrated ability to work effectively with remote leaders across different time zones.

**Nice-to-Have Qualifications:**

* Previous experience supporting executives within a large, global organization.

Export Agent

 Priority Worldwide  Hanover, Maryland, United States  Admin/Clerical/Secretarial

About this position

Description:

Location: Baltimore, MD or Los Angeles, CA

Who We Are…

Make a difference by joining Priority’s international team committed to providing the Ultimate Customer Experience, while remaining on the cutting edge of technology and working to improve our environment.

When you join Priority Worldwide, you join a truly erse, international organization in a dynamic, fast-paced, environmentally minded work environment where you will grow and learn while building your career. You will have the opportunity to help shape the world through humanitarian efforts, cutting-edge technology, and environmental initiatives.

Global Scope

Priority Worldwide has a unique and dedicated focus on the global emergency response sector. Whether we are responding to a domestic oil spill or a major international natural disaster, we are a leader in emergency planning, preparation, and response. With over 20 years of experience working with governments, IGO’s, NGO’s, charitable organizations, and commercial responders, this is Priority’s World.

Who You Are…

The Export Agent plays an essential role in our international operations team, managing both Air and Ocean Export shipments from quote to delivery. You are a detail-oriented, customer-focused professional who thrives in a fast-paced, collaborative environment. You will serve as a principal representative to customers and maintain strong relationships with vendors, agents, and regulatory authorities to ensure smooth, compliant, and cost-effective international shipments.

Attention to detail, strong communication, and a willingness to learn are essential. Candidates should be adaptable to working with people of erse cultural and linguistic backgrounds.

Required Skills and Competencies:

• 2+ years of Export experience (Air, Ocean, or both)
• Experience with CargoWise preferred
• Excellent customer service and communication skills
• Solid understanding of international export documentation and regulations
• Ability to multi-task and prioritize in a fast-paced environment 
• Strong problem-solving and organizational skills

What You Will Do…

At the heart of our business, the Export Agent ensures the timely, efficient, and compliant movement of international freight via air and ocean. This includes coordinating routings, preparing documentation, managing carrier and agent relationships, and communicating with clients to deliver the Ultimate Customer Experience.

General Responsibilities:

• Assess clients’ requests/emails, acknowledge promptly, and action or assign to the appropriate team
• Manage and oversee Air and Ocean Export shipments from booking through delivery
• Handle carrier bookings, ensuring timely and cost-effective routings
• Complete and audit FMC filings, MARAD reporting, and carrier compliance as applicable
• Review and approve carrier contracts and rate negotiations
• Prepare and review export documentation (commercial invoices, packing lists, certificates of origin, legalized documents, chamber documents, letters of credit, etc.)
• File AES and review for accuracy and compliance
• Handle Dangerous Goods (DG) review and documentation preparation
• Coordinate CRP/Secured Shipments as required
• Liaise with international and domestic agents to ensure smooth operations
• Complete rate requests and quotations as needed
• Track cargo and proactively update clients
• Pre-alert shipments and ensure accurate invoicing
• Maintain and present export reports and shipment statistics
• Monitor and manage shared team inboxes (exports mailbox and sea/air folders)

What We Offer…

Inidual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.

• Salary $50,000-$70,000 annually, depending on experience
• Comprehensive Benefits Package (Medical, Dental, Vision)
• 5 Work from home days per month
• 2 Weeks Paid Time Off and 5 Personal Days
• 3 Days of Paid Time off for Volunteer Work
• Quarterly Bonus Program
• 529E College Savings Program
• Retirement Plan
• $20,000 Term Life Insurance Plan
• Mental Health Plan
• Identify Theft Protection Plan

 Priority Worldwide is an equal opportunity employer. We are committed to merit-based hiring and creating a fair and equitable workplace for all employees.    

Requirements:

Salary Information

$50000.00 - $70000.00 Annual Salary

Title: Operations Administrator (Part-Time)

Location: Remote - New York, NY

Inclusion in Hiring

Sircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.

Description: 

We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly.

If you love clean systems, clear processes, and making chaos disappear, this role is for you.

About the Role

The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.

This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.

Responsibilities 

• Operations & Systems Management 
• Manage and maintain company platform subscriptions (licensing, renewals, user access)
• Oversee equipment requests and shipment coordination for team members
• Organize and maintain shared drives and digital file structures
• Manage internal forms and documentation systems
• Assist with new client setup processes
• Support contract organization and tracking
• Ensure internal systems stay clean, organized, and up to date
• HR & Administrative Support
• Support employee onboarding logistics (email setup, account provisioning, system access)
• Assist with HR platform administration (PrismHR experience preferred)
• Maintain internal documentation and compliance records
• Finance & Contractor Support
• Support freelance contractor management and payment processing
• Assist with bookkeeping coordination (QuickBooks experience preferred)
• Track invoices and ensure timely payments

Qualifications

• 3+ years of office, HR, operations, or administrative experience required
• Strong organizational skills with high attention to detail
• Systems-oriented thinker who enjoys creating and maintaining structure
• Comfortable managing multiple workflows simultaneously
• Proactive and solution-focused
• Experience with QuickBooks preferred
• Experience with PrismHR preferred
• Strong written communication skills
• Ability to work independently in a remote environment

Our ideal candidate will:

• Love checklists and clean dashboards
• Notice when something is out of place
• Naturally think in systems and process improvements
• Enjoy supporting others and making their jobs easier
• Thrive in a role where reliability and follow-through matter

Schedule

• Part-time (hours flexible; to be discussed)
• Fully remote

Compensation

• $30/hour

Title: Executive Admin, Contractvi

Location: Office Location or Remote - USA

Job Description:

We are seeking a highly organized, detail-oriented, and proactive professional responsible for supporting multiple C-Suite and senior executives on a contract basis. This role requires a high degree of professionalism, strong judgment, extreme discretion, and the ability to anticipate needs while working with minimal supervision. The Executive Administrator collaborates closely with the Executive Administrator team and reports to the Sr. Manager of PX Administration and Program Management. 

Executive Support 

• Manage complex calendars for multiple C-Suite and senior executives, including scheduling, adjusting meetings, resolving conflicts, and coordinating priorities across stakeholders; proactively identify and resolving schedule conflicts as they arise, and routinely audit calendars with a two-month look ahead.
• Prepare, edit, and review documents, presentations, correspondence with accuracy and professionalism.
• Track and reconcile executive expenses, manage P-Card purchases, process expense reports, and monitor procurement and payment approvals in accordance with company policy.
• Participates in executive team meetings, when appropriate, to obtain business context and coordinate special project responsibilities.
• Attends executive offsites to oversee logistics and maintain awareness of strategic discussions.

 Travel & Logistics 

• Coordinate domestic and international travel arrangements, including flights, hotels, meals, and transportation.
• Provide real-time support for changes or disruptions to travel schedules.
• Develop comprehensive itineraries for conferences, offsites, and multi-stop travel.

 Meeting & Event Coordination 

• Plan and coordinate executive-level events, including venue selection, catering, logistics planning, and onsite support.
• Assist with small and large-scale special projects, including planning conferences and events.

 Operational & Administrative Support 

• Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support team and business operations.
• Organize and maintain electronic and physical files in compliance with GHX Security and Compliance guidelines.
• Follow all GHX policies, including Travel & Expense, Compliance, and Security policies.
• Support additional assignments as requested.

Qualifications 

• Bachelor’s degree in business administration, communications, or related field 
• 5+ years of experience in executive administration, event coordination, or related field 
• Experience working in a remote, fast-paced environment 
• This role is hybrid and requires in-office time at our headquarters in Denver, CO 
• Advanced experience in calendar, T&E and financial approval software including MS Office, PowerPoint, Concur and systems similar to Oracle.

 Knowledge, Skills, and Abilities  

• Strong organizational skills and attention to detail 
• Ability to maintain confidentiality 
• Excellent written and verbal communication skills 
• Ability to prioritize and manage multiple tasks and deadlines

 Travel Requirements 

• Moderate travel (up to 10%) may be required to attend executive offsites, administrative team meetings, and company functions.

The compensation range is $36/hr - $45/hr

Location: Hybrid Denver Colorado 

Contract duration: 3-6 months

GHX: It's the way you do business in healthcare

GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe - who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.

It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce - not shift - the cost of doing business, paving the way to delivering patient care more effectively. Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.

Disclaimer

Read our GHX Privacy Policy

Title: Care Coordinator (Part-time, Weekends & Evenings)

Location: Toronto, Vancouver,  Calgary, Alberta, Canada

Type: Part-time

Workplace: Fully remote

Job Description:

 is one of Canada’s largest therapy practices, operating virtually to support Canadians from coast-to-coast. We believe going to therapy should feel empowering, and we are on a mission to make therapy human by providing mental health care that’s approachable, meaningful, and designed to make a real impact. Founded in 2016, we’re a family-owned business that has grown from a small clinic to over 125 teammates across Canada, and we’re only getting started. 

We Are Hiring a Part-Time Care Coordinator!

At Shift Collab, we are on a mission to make a positive impact on people's lives by facilitating their journey towards better mental health. Our Care Team plays a central role in how clients experience therapy.  Care Coordinators are often the first human connection someone has with our team, helping people navigate the process of starting therapy and ensuring they feel supported from their first conversation through their ongoing care.

We’re looking for someone who understands that great care coordination is both human and operational, helping clients navigate our systems and ensuring each step of the care journey feels simple and accessible. Someone who brings empathy, organization, and clear communication to every interaction. You will work closely with our clinical and operations teams to ensure everything flows smoothly while keeping track of the details that help a fast-growing practice run effectively. This role is essential to supporting our clients, therapists, and the overall care experience we provide.

The ideal candidate will have the flexibility to work approximately 20 hours per week on a rotating schedule between Monday and Sunday, including regular evening and weekend availability to meet the needs of our clients. 

Who you are:

You genuinely enjoy helping people and know how to build trust quickly with clients who may feel vulnerable or unsure about starting therapy.

You are organized and dependable, comfortable managing multiple priorities while ensuring nothing falls through the cracks.

You are a strong communicator who brings both warmth and clarity to conversations with clients, therapists, and referral partners.

You enjoy working as part of a collaborative team and care about contributing to an experience that supports both clients and therapists.

Most importantly, you are aligned with Shift Collab’s mission and want to play a meaningful role in making mental health care more accessible and human for Canadians.

Responsibilities:

• Demonstrate advanced empathy and clinical insight, effectively handling complex situations to deliver exceptional client care and support
• Engage with potential clients and support them through the intake process while managing expectations with care and clarity
• Take an active role in engaging and supporting clients who may be hesitant to attend therapy, helping them explore the benefits of taking that important step
• Conduct client intake conversations via phone or video, building rapport and guiding clients toward the therapist who best fits their needs
• Manage incoming communications including email, phone calls, and live chat from clients, referral partners, and therapists
• Coordinate and optimize the clinic's and therapists' schedules, monitor the waitlist, and employ advanced scheduling strategies to ensure efficient appointment management
• Ensure all therapy sessions and consultations are scheduled and resolve any scheduling issues promptly, using your experience to anticipate and address potential conflicts
• Monitor and manage client insurance verification and billing communications, ensuring smooth administrative processes that support the clinical team.
• Manage video therapy rooms to ensure smooth online sessions and troubleshoot technical issues when needed
• Provide high-level administrative support to therapists, streamlining client care processes and enhancing overall clinic efficiency

Requirements:

• A proven track record and passion for high-quality customer service
• Empathetic and understanding approach to client interactions
• 5+ years of experience in healthcare, such as medical receptionist, service navigator, intake specialist, or a similar client care role
• Experience with nurturing a lead into a client and retaining existing clients
• Training or experience in healthcare customer service, medical administration, or supporting vulnerable populations
• Experience working in mental health services is considered an asset
• Strong interpersonal and communication skills
• Experience working with therapists or other allied health professionals, with proficiency in technology and software for scheduling, communication, and video conferencing
• Experience with Jane and HubSpot is an asset
• Ability to multitask, manage schedules, and troubleshoot technical issues
• Ability to work both independently and collaboratively within a team
• Ability to work on a rotating schedule, including weekends and evenings

Benefits:

• Hourly rate of $25.00 with an average of 20 hours per week
• Fully remote work environment
• Health, dental, and vision benefits eligibility

If you’re ready to join a compassionate team dedicated to providing the highest level of mental health care, we encourage you to explore this opportunity further and apply. Join us on our mission to help Canadians build the lives they want - one session at a time. Please note that this role is designed for professionals focused on client care and administrative support. It is not intended for iniduals who are currently pursuing or planning to pursue training or a career path as a therapist. We are seeking candidates dedicated to the administrative and client care aspects of the role.

Our organization is deeply committed to employment equity and ersity in the workplace. We wholeheartedly welcome applications from women, members of racialized groups, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity, or gender expression. We are also committed to ensuring that each inidual will have genuine, open, and unhindered access to employment opportunities within our company. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please let us know.

Title: Executive Operations Assistant

Location: Remote (US)

Department: FAR.AI

Compensation

• Executive Operations AssistantSalary Range (if based in Berkeley) $110K – $150K • Salary will vary based on experience and location.

Job Description:

About Us

FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown to 40+ staff, producing 40+ influential academic papers, and establishing leading AI Safety events. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times, Nature News and MIT Technology Review. We conduct pre-deployment testing on behalf of frontier developers such as OpenAI and conduct independent testing for governments including the EU AI Office.

Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio; running FAR.Labs, an AI safety-focused co-working space in Berkeley; and supporting the community through targeted grants.

About the Role

We are hiring an Executive Operations Assistant to serve as a force multiplier for our CEO, Adam, and President, Karl. This role is the operational backbone of executive leadership, managing communication, scheduling, travel, and internal coordination while creating systems that help leadership operate at maximum effectiveness. You will ensure our leadership’s time and attention are deployed where they matter the most.

Reporting directly to the CEO & President, this is a fast-paced, detail-oriented role suited for someone who thrives on bringing structure to complex environments, enjoys building systems that improve how leaders operate, and takes pride in enabling others to move faster and do their best work.

Why This Role Matters

FAR.AI is scaling rapidly with $40M+ in funding and growing influence on how advanced AI is developed and governed. As the scope and impact of our work expand, building the right team is the most critical enabler of our success.

The right Executive Operations Assistant will directly enable effective executive leadership during this critical period. You will be the gatekeeper, the organizer, and the trusted partner who ensures nothing falls through the cracks. You will help maintain alignment between priorities and execution, reduce friction across teams, and ensure that key work-streams move forward smoothly and reliably.

You'll have a front-row seat to how high-stakes decisions get made, gain exposure to frontier AI research efforts and global collaborations with AI developers, researchers, and policymakers, and build operational expertise.

What You'll Do

Email & Communications Management

• You will manage a high-volume executive inbox, ensuring timely responses where appropriate and applying excellent judgement about tone, urgency, and escalation. You'll draft responses to government partners, coordinate with frontier AI labs, and manage confidential research discussions, while maintaining clear organization of communication threads and priorities.

Calendar, Scheduling & Travel Logistics

You will own the executive calendar, crafting a weekly schedule to maximize focus, energy, and strategic leverage, both while in the office and on the road. Responsibilities include:

• Managing complex calendars and proactively rescheduling/re-balancing schedules around travel and changing priorities

• Coordinating logistics for conferences, travel, and external engagements globally

• Booking flights, accommodation, and ground transportation

Meeting Preparation & Follow-Up

You will support leadership meetings by ensuring preparation, documentation, and follow-through. Responsibilities include:

• Preparing agendas, briefing materials, and meeting context as needed

• Ensuring direct reports are prepared for 1:1s with the CEO & President, sending reminders and follow-ups as needed

• Maintaining organized systems for tracking action items, priorities, deadlines, and follow-ups

Operational Projects

You will support operational initiatives that improve how the executive team and organization function. Responsibilities include:

• Preparing internal or external presentations to be delivered by the CEO & President

• Crafting meeting schedules: Identifying key people for executives to meet (e.g. at conferences), preparing briefings, and attending meetings as appropriate

• Drafting initial versions of internal documents or acting as a thought-partner to refine drafts

• Supporting cross-functional and ad-hoc initiatives such as fundraising and recruiting

• Improving internal workflows and documentation systems

About You

It is essential that you have:

• 5+ years of experience in operations, program coordination, or executive support, ideally in fast-growth startups, research organizations, or mission-driven nonprofits

• Strong skills in organizational systems and meticulous attention to detail

• Excellent written communication skills and sound judgment around tone, confidentiality, and audience

• Proven ability to manage competing priorities, shifting deadlines, and ambiguous requests in fast-moving environments

• Strong ownership mindset and ability to operate independently

• Proficiency with productivity tools (Google Workspace, Slack, scheduling software)

It is preferable that you have:

• Genuine interest in AI safety and alignment with FAR.AI's mission (you'll be reading technical research papers and preparing materials on AI risk)

• Experience working with globally distributed teams and time zones

• Familiarity with the technology, research, or AI ecosystem

• Experience using AI tools to improve productivity and workflows

• Experience with project management or knowledge management tools (Notion, Asana, Coda, or similar)

Logistics

If based in the USA, you will be an employee of FAR.AI, a 501(c)(3) research non-profit.

• Location: Berkeley, CA (onsite/hybrid preferred) or globally remote (significant overlap with US PST timezone and flexibility for time-sensitive requests).

• Hours: Full-time (40 hours/week).

• Compensation: $110,000-$150,000/year depending on experience and location, along with our standard benefits package. For onsite employees we also offer catered lunch and dinner.

• Hiring process: A phone screen, a test task, and interviews with the team; a full-day work trial; followed by reference checks.

If you have any questions about the role, please do get in touch at [email protected].

If you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!

Title: Administrative Assistant – Development

Location: Los Angeles, CA

Job Description:

Company Information

Our business is interwoven with the human mind and heart, and we strive to build a erse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

This fully remote Administrative Assistant role is responsible for supporting the AEG Presents Venue Development department with general administrative duties and contract administration.

Essential Functions

• Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files.  May assist in the creation of artist settlement folders and sponsorship invoices.
• Manage and maintain Development team’s respective calendars and make travel arrangements when necessary.  Submit and code expenses for all of Development Team.
• Track invoicing and follow up with AEG Presents Finance, check requests and expense reports.  May be responsible for the coding and posting of payables.
• Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases.
• Support Development team with any ad hoc projects.
• Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting.
• Other duties and special projects as assigned.

Required Qualifications

• High School Diploma or its equivalency
• 0-2 years of office administration work experience
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
• Strong interpersonal and organizational skills.
• Ability to prioritize and multi-task to meet deadlines.

Payscale: $21.79-$35.33

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions.  We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.

Job Title: Administrative Assistant

Location: Okemos, US

time type: Full time

job requisition id: JR101186

This is a hybrid position, both in-office and remote.

Job Description:

Number of Positions: 0

Location Specifics:

Hybrid Position

Job Summary:

At Delta Dental of Michigan, Ohio, and Indiana we work to improve oral health through benefit plans, advocacy and community support, and we amplify this mission by investing in initiatives that build healthy, smart, vibrant communities. We are one of the largest dental plan administrators in the country, and are part of the Delta Dental Plans Association, which operates two of the largest dental networks in the nation.

At Delta Dental, we celebrate our All In culture. It’s a mindset, feeling and attitude we wrap around all that we do – from taking charge of our careers, to helping colleagues and lending a hand in the community.

Typical Assignments:

• Uses a personal computer to compose, format, type and/or print letters, memos, reports, manuals, charts, forms and other business correspondence

• Establishes and maintains a filing system and/or records retention systems

• Schedules, sets up and confirms various appointments and meetings, makes reservations, arranges and coordinates catering, equipment installation requests and necessary materials, and may take meeting notes

• Greets visitors and answers the telephones, screens calls, sets up conference calls and records messages, using proper etiquette

• Opens and distributes mail and handles incoming/outgoing correspondence

• Operates office equipment, which may include a personal computer, copier, scanner, calculator, fax machine, camera, etc.

• Maintains related departmental records and files

• Completes and submits requests for supplies and equipment

• Generates daily, monthly, quarterly and annual reports from various resources and may be required to generate graphs

• May be required to utilize the claims processing system

• Creates request for voucher and other departmental administrative forms where appropriate

#LI-Hybrid

Minimum Requirements:

Bidding Requirements:

• Possess a high school diploma or equivalent
• Two years of work experience in an office environment
• Successful completion of a typing test administered by Human Resources within the past 12 months, with a typing speed of 50 correct words per minute (minimum of 90% accuracy) (test waived if candidate currently holds a position that requires at least 50 correct words per minute)
• Knowledge of personal computing and software applications through experience, coursework, or successful completion (80% accuracy) of applicable tests administered by Human Resources including: Intermediate word processing, Basic spreadsheet applications
• Possess and maintain a valid (State of Michigan) driver’s license (Culture, Communications, and Community Affairs and Accounting/Finance depts.)

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.

Title: Receptionist

Location: Lake Ronkonkoma United States

Job type: Part-Time

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Executive Assistant to C-Suite

Location: United States

Employment Type: Full time

Location Type: Remote

Job Description:

Who we are is what we do.

Deel is the all-in-one payroll and HR platform for global teams. Our vision is to unlock global opportunity for every person, team, and business. Built for the way the world works today, Deel combines HRIS, payroll, compliance, benefits, performance, and equipment management into one seamless platform. With AI-powered tools and a fully owned payroll infrastructure, Deel supports every worker type in 150+ countries-helping businesses scale smarter, faster, and more compliantly.

Among the largest globally distributed companies in the world, our team of 7,000 spans more than 100 countries, speaks 74 languages, and brings a connected and dynamic culture that drives continuous learning and innovation for our customers.

Why should you be part of our success story?

As the fastest-growing Software as a Service (SaaS) company in history, Deel is transforming how global talent connects with world-class companies - breaking down borders that have traditionally limited both hiring and career opportunities. We're not just building software; we're creating the infrastructure for the future of work, enabling a more erse and inclusive global economy. In 2024 alone, we paid $11.2 billion to workers in nearly 100 currencies and provided healthcare and benefits to workers in 109 countries-ensuring people get paid and protected, no matter where they are.

Our momentum is reflected in our achievements and customer satisfaction: CNBC Disruptor 50, Forbes Cloud 100, Deloitte Fast 500, and repeated recognition on Y Combinator's top companies list - all while maintaining a 4.83 average rating from 15,000 reviews across G2, Trustpilot, Captera, Apple and Google.

Your experience at Deel will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum-backed by a $17.3 billion valuation and $1 B in Annual Recurring Revenue (ARR) in just over five years-you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work.

Duties

• Acting as the point of contact among executives, employees, clients and other external partners

• Providing administrative assistance, such as writing and editing e-mails, and preparing communications on the executive's behalf

• Managing information flow in a timely and accurate manner

• Managing executives' calendars and setting up meetings

• Making travel and accommodation arrangements

Requirements

• 3-5 years of work experience as an Executive Assistant, Personal Assistant or similar role

• Ideally experience working within larger orgs (law firms, banks)

• Excellent verbal and written communications skills

• Outstanding organisational and time management skills

• Familiarity with Slack, Notion and G-Suite

Total Rewards

Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all.

Some things you'll enjoy

• Stock grant opportunities dependent on your role, employment status and location

• Additional perks and benefits based on your employment status and country

• The flexibility of remote work, including optional WeWork access

At Deel, we're an equal-opportunity employer that values ersity and positively encourage applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics.

Deel is an equal-opportunity employer and is committed to cultivating a erse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.

Deel will provide accommodations on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodations, please inform our Talent Acquisition Team via this link and a team member will be in touch to ensure your equal participation.

As part of our hiring process, we primarily rely on interviews and role-related assessments. In limited cases, we may also consider informal background information relevant to the role, in line with our privacy and fairness obligations.

This application process may utilise Automated Employment Decision Tools (AEDT) and AI systems to assist in evaluating candidates based on experience level, technical skills and qualifications. As a fully remote company, we also utilise AI-powered deepfake and fraud detection technologies to verify the authenticity of candidate identities and interactions during assessments and interviews. This processing is conducted in compliance with applicable Data Protection, AI Governance and Labour Laws. We ensure human oversight is maintained in all final hiring decisions.

Administrative Coordinator

Location: Bronx United States

Job Description:

Administrative Coordinator (aHEO) - 400578 POSITION DETAILS The CUNY Office of Academic Affairs, the University's community colleges, and Bronx Community College work collaboratively to provide students with an innovative approach to developmental education. CUNY Start and Math Start are recognized for their carefully designed curriculum and pedagogy, ongoing professional development, and mentor-based training model. CUNY Start/Math Start programs are currently located on nine CUNY campuses: Borough of Manhattan Community College, Bronx Community College, College of Staten Island, Guttman Community College, Hostos Community College, Kingsborough Community College, LaGuardia Community College, New York City College of Technology, and Queensborough Community College. Math Start programs may also operate at satellite or off-campus locations. CUNY Start is an intensive pre-matriculation program for incoming associate-degree-seeking CUNY students who need to increase their academic proficiency in English and/or mathematics prior to enrollment in college credit classes. Math Start, based on the CUNY Start math curriculum and advisement model, enrolls students who have been accepted to CUNY but have not met CUNY proficiency standards in mathematics. CUNY Start/Math Start programs may deliver services and instruction in multiple formats: in-person, online, or hybrid models that combine both online and in-person instruction. Online work may entail the use of platforms such as Blackboard, Zoom, and other remote instructional tools that are available and approved by the University and that support the goals and practices of the program. CUNY Start/Math Start is seeking a well-organized self-starter with outstanding interpersonal and administrative skills to serve as the program's Administrative Coordinator. The Administrative Coordinator supports the administrative needs of the program staff as a member of the Central Office CUNY Start/Math Start team. This position reports to the Associate Director of CUNY Start/Math Start. Other key responsibilities include, but are not limited to, the following: • Coordinate administrative and operational program activities in-person and online, including meeting arrangements, event logistics, organizing filing systems, program-wide listserv coordination, and online shared drives. • Collaborate with campus-based staff, including program directors, to support the seamless implementation of program areas, including campus-based program hiring, student outreach and recruitment, and data collection and reporting. • Assist with fiscal and budget administration, including procurement and invoice processing. • Support program-wide outreach, including digital and print-based mailings. • Assist with preparing, updating, and disseminating program reports and communications to campus programs. • Assist with analyzing program operations, space planning, and facilities-related needs. • Maintain all partnership and program databases, program management platforms, and electronic filing systems. • May supervise support and part-time staff as appropriate. • Perform other duties as assigned. Job duties require flexibility and a willingness to travel to various Central Office locations and multiple college campuses within the five boroughs of New York City. Note: Until further notice, this is a hybrid position, eligible for both remote and on-site work. All CUNY employees must reside within a commutable distance to the tri-state area. QUALIFICATIONS Bachelor's degree required. PREFERRED QUALIFICATIONS: • Two (2) years' related administrative experience in program administration and coordination, ideally in a public service, higher-education or non-profit organization. • Detailed oriented and accurate with strong proofreading, critical thinking, problem solving, ad organizational skills. • Strong organization and follow-through skills to execute work plans, prioritize work, coordinate multiple assignments and meet deadlines in a fast-paced, time sensitive, student-focused environment. • Strong interpersonal communication skills (both written and verbal), with the ability to build rapport and work effectively with erse internal and external constituents. • Strong work ethic and character with a high degree or personal integrity to work and handle documents with the utmost discretion, maintain confidentiality and safeguard sensitive student and staff-specific information. • Proficiency using Microsoft Office programs, administrative and academic systems and programs, plus virtual meeting/conferencing and collaboration tools; website content management software a plus. • Keen interest to learn and grow professionally as part of a collaborative, multi-faceted team. CUNY TITLE OVERVIEW Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator CUNY TITLE Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience: $66,507.00-$72,236.00 CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, erse academic community in one of the greatest cities in the world. HOW TO APPLY If you are viewing this job posting externally, please apply as follows: • Go to https://cuny.jobs • Search for Job Opening ID number: 31854 • Click on the "Apply Now" button and follow the instructions. Applications, including the following must be uploaded to the CUNYFirst job application website: • Cover Letter • Resume CLOSING DATE The position will close on April 1st, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 31854 Location: Bronx Community College

Entertainment Administrative Assistant

EMPLOYEE TYPE: Contract

WORKPLACE: Hybrid

LOCATION: Los Angeles, CA

Job Description

We are looking for an Administrative Assistant for a top media & entertainment company hybrid out of their Hollywood, CA offices!

• Pay: $22.00-$23.66/hr based on experience

Responsibilities:

• Provide administrative support to the EVP of Communications and the Media Relations department. Responsibilities include filing, answering phones, calendar management, coordinating travel, etc.
• Perform special projects and research as needed.
• Assist at special events.
• Complete expense reports.
• Coordinate press copy, program information, and show storylines for approval and distribution.

Required Qualifications:

• 2+ years of entertainment or publicity experience.
• Bachelor’s degree
• Must be extremely organized and detail-oriented.
• Must have extensive knowledge of computer word processing and social media.
• Must be able to navigate the internet for research and interactive applications and possess intuition and instincts to use new and emerging media platforms with a high level of proficiency.
• Must have excellent communication and organizational skills.
• PC proficient in Microsoft Office Suite.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Fulfillment & Logistics Operations Specialist

HybridOperationsFull timeLOGOPS26

Los Angeles, California, United States

Overview

Description

We’re looking for someone who loves making things run smoothly behind the scenes to join our team as a Fulfillment & Logistics Operations Specialist. In this role, you’ll be the go-to person for getting shipments out the door correctly, keeping our data clean, and helping our team stay organized and focused. 

Why MaCher?

MaCher is a certified B Corp and a 31-year-old promotional products company on a mission to clean up a very dirty industry by designing and manufacturing products from sustainable materials and shipping them as responsibly as we can worldwide. We’re a self-organized team, so rather than a traditional hierarchy, our team is powered by personal growth, accountability, and a genuinely inclusive culture. You’ll work alongside subject matter experts in logistics, production, sustainability, design, and sales.  

Based in Venice, CA, MaCher offers an amazing culture for those who are self-motivated and driven, while being part of a team that encourages work / life balance.  We offer a flexible work schedule that combines in-office collaboration and remote work.  We are not big on titles; we’re big on personal responsibility, growth, and doing the right thing. To learn about our culture, mission, and purpose, read our .   

About the Opportunity  

We are looking for someone local to the Los Angeles, California area.  This role follows a hybrid work schedule that balances remote and in-office work based on inidual performance and current workflow needs. After completion of the initial training and probationary period, employees are expected to work a minimum of two days per week in the office. The specific in-office days will be coordinated to support team collaboration and operational efficiency.  

• Location: Venice, CA   

• Type: Full-time 

• Work Schedule: Hybrid, 2 days in office per week  

• Compensation: $70,000 per year, based on experience  

• Benefits: This role is eligible for full company health insurance and other employee benefits

Requirements

What You’ll Be Doing 

You will be a key member of the Operations team, focusing on logistics support and executing a wide array of operational tasks, such as:  

Logistics Support 

• Support day-to-day shipment execution and documentation preparation 

• Assist with shipping coordination and ensure records are accurate and organized 

• Flag exceptions or judgment-based issues for escalation

Fulfillment Execution 

• Execute daily fulfillment operations in coordination with 3PL partners 

• Validate mailing files and maintain inventory tracking systems 

• Support reconciliation across fulfillment reports, invoices, and trackers

Impact & Sustainability Support 

• Maintain impact and carbon tracking data 

• Support LCA documentation and reporting workflows 

• Ensure sustainability documentation is audit-ready

Ops Support 

• Support ERP order entry and documentation management 

• Assist with finance-related data entry and record accuracy

This role is right for you if

• You’re resourceful, resilient, and have experience in a “let’s make-it-happen” role   

• You’re comfortable in Excel (sorting, cleaning data, basic formulas, and working with trackers) and willing to become an expert 

• You’re so detail-oriented that people trust your work because you catch mistakes early 

• You enjoy following clear processes, but you’re also willing to suggest improvements 

• You have strong written & verbal communication skills  

• You know when to move quickly on your own and when to ask for help or escalate a question

Bonus Points For 

• 2-4 years of experience in operations, logistics, fulfillment, or a related role 

• Experience working with 3PLs, freight partners, or high-volume shipping   

• Familiarity with customs, trade compliance, or similar documentation   

• Experience with impact or sustainability tracking tools 

• Familiarity with software systems like Epicor, QuickBooks, or other ERPs.

How to Apply

Don’t worry if you don’t know much about logistics or our products yet; we’ll teach you. Interviews will focus on your skills, experience, and how you think, not how closely you match a checklist. We look for iniduals who bring new skills, fresh ideas, and genuine enthusiasm for contributing to a collaborative, self-managed environment.  If you thrive in a culture of curiosity, continuous learning, and inclusivity, and want to add your talent and voice to our team, we want to hear from you!  

What We Value  

• Growth mindset—curiosity and eagerness to learn above rigid years of experience or formal education  

• Personal accountability and trust – team members are expected to own their tasks, take initiative, and communicate openly about progress and challenges  

• Diversity of thought and background  

• Initiative, creative problem solving, and a “yes, and” attitude  

• Bringing new ideas and perspectives to our team to help us all grow  

• Strong sense of team spirit—seeing a win for the team as a win for you

To apply: Upload your resume. Although not required, we’d love a thoughtful cover letter too.    

MaCher is proud to be an equal opportunity employer committed to ersity and inclusion. We prohibit discrimination and harassment of any kind.

Sr. Credentialing Specialist

Houston, TX

Location: Houston, TX

Industry: Healthcare / Provider Credentialing

Pay: $21.00 – $25.00 / Per Hour

Job Type: Contract

Benefits: This position is eligible for medical, dental, vision, life insurance and 401k.

Job Description:

The Sr. Credentialing Specialist will coordinate credentialing and privileging activities for physicians and providers across hospital and specialty care settings. This position requires strong experience processing hospital privileging applications and performing comprehensive primary source verifications to ensure regulatory compliance and patient safety.

Key Responsibilities:

• Process provider credentialing and hospital privileging applications from start to completion.
• Perform primary source verifications, including:
  • Education and employment verification
  • Board certifications and licensure checks
  • DEA registration verification
  • Criminal background checks
  • Peer reference verification
  • Sanctions and exclusion list review
• Review case logs and credentialing documentation to ensure provider competency aligns with requested privileges.
• Investigate potential red flags uncovered during credentialing reviews.
• Coordinate with providers to obtain additional documentation or clarification.
• Maintain accurate provider records within credentialing systems.
• Serve as a liaison between providers, credentialing leadership, and internal teams.
• Ensure credentialing processes meet regulatory, accreditation, and organizational requirements.

Qualifications:

• 2+ years of hospital credentialing and privileging experience required.
• Experience processing hospital privileging applications required.
• Strong experience performing comprehensive primary source verifications.
• Knowledge of regulatory credentialing standards and compliance practices.
• Strong attention to detail and ability to identify discrepancies or red flags.
• Excellent communication and documentation skills.
• High school diploma or GED required.

Additional Details:

• Schedule: Monday–Friday, 8:00am–5:00pm
• Work Model:
  • Training: 3–4 weeks onsite (MUST BE LOCAL TO HOUSTON)
  • After training: rotating schedule (1 week onsite / 1 week remote)
• Assignment Type: Contract
• Start Date: ASAP
• Environment: Business Office

Executive Administrative Assistant 3

Reston, VA; Hybrid

Overview

Placement Type:

Temporary

Salary:

_$_38-46 Hourly

up to _$_46.00/hr

This global technology leader is at the forefront of innovation, shaping the future with groundbreaking advancements and solutions that empower millions worldwide. Join a team dedicated to pushing the boundaries of what’s possible, where your contributions directly impact the evolution of cutting-edge technology.

Are you an exceptionally organized and proactive administrative professional eager to make a significant impact within a dynamic and rapidly expanding team? This is an incredible opportunity to be the central support system for senior leadership, playing a crucial role in the smooth operation and growth of a cutting-edge research and development group. Your contributions will directly enable innovation and efficiency, allowing our leaders to focus on groundbreaking advancements. You’ll be instrumental in facilitating the expansion of a fast-growing technical team, managing essential procurement processes, and providing critical administrative support. This role is perfect for a self-directed partner who thrives in a “boots on the ground” capacity, ensuring seamless operations and cross-isional collaboration.

**What you’ll do:**

* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.

This role offers the chance to collaborate closely with senior leaders, contribute to the efficiency of a high-impact team, and take initiative in managing administrative operations. By providing exceptional administrative support, you will empower leadership and team members to focus on their core objectives, directly contributing to the team’s growth and successful delivery of innovative projects.

**Qualifications:**

**Required Skills & Experience:**

* High school diploma or GED.

**Preferred Qualifications:**

* Experience supporting executive-level leadership.

Credentialing Specialist

Charlotte, NC

Type: Contract

Location: Charlotte, NC (onsite, hybrid, or remote after training)

Compensation: $24–$27/hour

Benefits: Addison Group benefits available during contract assignment.

About the Opportunity

Addison Group is hiring Credentialing Specialists for a 6‑month contract with potential to convert for high performers. This role supports a large orthopedic organization undergoing leadership changes and significant growth, offering a great foot‑in‑the‑door opportunity with a well‑respected healthcare group.

Key Responsibilities

• Complete and maintain provider enrollment with commercial payors
• Update and manage CAQH profiles
• Assist with hospital privileging tasks
• Manage licensing, renewals, and documentation
• Support credentialing workflows as the team rebuilds and stabilizes
• Maintain accurate, organized records in credentialing portals

Qualifications

• Minimum 2 years of credentialing experience
• Experience with CAQH
• Commercial payor enrollment background
• Experience with hospital privileges
• Comfort navigating credentialing portals and data systems
• Self‑starter with strong initiative
• Able to learn quickly and jump in with minimal supervision
• Strong attention to detail and accuracy

Perks

• Contract role with potential for conversion
• Remote flexibility after training
• Addison Group benefits during assignment
• Opportunity to join a leading healthcare organization

Administrative Coordinator (Sales Support)

Chicago, IL

Type: Contract

Job Title: Administrative Coordinator (Sales Support)

Location: Remote (U.S. Based)

Industry: Hospitality

Compensation: $22.00 – $25.50/hour

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a global organization within the hospitality industry that operates a large portfolio of hotel and resort properties worldwide. The company is known for its commitment to delivering exceptional service and creating meaningful experiences for guests and employees alike.

Job Description:

Our client is seeking a remote Administrative Coordinator to provide operational and administrative support to a national sales team.

This role is ideal for a highly organized professional who enjoys managing multiple priorities, working with data and reporting tools, and collaborating with cross-functional teams in a fast-paced environment. The Administrative Coordinator will help ensure smooth day-to-day operations by supporting reporting systems, preparing presentations, and coordinating administrative processes.

Key Responsibilities:

• Provide administrative support to the sales organization and assist with coordination of daily operations

• Maintain and support internal sales systems and reporting platforms

• Compile and validate reporting data and translate system information into organized spreadsheets and reports

• Assist with preparation of presentations, charts, and visual materials for internal and client-facing meetings

• Manage calendars, schedule meetings, and coordinate travel-related requests when needed

• Process expense reports and maintain documentation accuracy

• Draft and edit professional correspondence and internal communications

• Support client-related requests and assist with special projects for the sales team

• Handle sensitive information with a high level of discretion and professionalism

Qualifications:

• Minimum of 2 years of professional administrative or coordination experience within hospitality

• High school diploma required

• Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint

• Ability to create polished presentations, charts, and reporting documents

• Excellent written and verbal communication skills

• Strong organizational and time management skills with the ability to manage multiple priorities

• Ability to work independently in a remote environment while collaborating with a team

• Experience within hospitality, travel, or hotel sales environments

• Familiarity with hotel or sales reporting systems is preferred

Additional Details:

• 100% remote opportunity (equipment will be provided)

• Contract assignment expected to run through early October 2026

Perks:

• Opportunity to support a well-established global hospitality organization

• Collaborative and fast-paced team environment

• Long-term contract opportunity with potential to gain valuable industry experience

Executive Assistant

Charlotte, NC

Type: Contract

Location: Charlotte, NC

Compensation: $35.00 – $40.00 / Hourly

Industry: Professional Services / Financial Services

Work Schedule: Monday–Thursday onsite, Friday remote

• 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a professional services organization seeking a detail-oriented Executive Assistant to support a group of senior professionals. This is a fast-paced environment where administrative professionals play a key role in ensuring operational efficiency and supporting leadership teams.

Job Description:

The Executive Assistant provides administrative coordination and support to a team of professionals, helping streamline operations and improve overall efficiency. This role relieves supported team members of administrative responsibilities so they can focus on business priorities.

The position requires strong judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining a high level of professionalism in all communications.

This inidual works with limited supervision and exercises discretion in handling sensitive information, coordinating schedules, and managing logistics. The role also requires the ability to analyze requests, identify process improvements, and implement systems that create greater operational efficiency.

Key Responsibilities:

• Coordinate complex travel arrangements and manage expense reporting in a timely manner
• Proactively manage calendars, schedule meetings, and resolve scheduling conflicts
• Prepare meeting logistics including materials, locations, and communications
• Maintain and update contact databases and internal documentation
• Compile and prepare reports, presentations, charts, and other materials as needed
• Provide general office support including answering phones, greeting visitors, distributing mail, and maintaining files
• Take meeting notes and assist with document preparation and invoice processing
• Assist with projects that require independent judgment and interpretation of processes
• Support onboarding and training of new or junior administrative team members when needed