Title: Virtual Assistant

Location: Argentina

Type: Full-Time

Workplace: remote

Category: LATAM

Job Description:

As the Virtual Assistant, you will play a key role in managing inbound communications (phone calls, texts, email), triaging inquiries, scheduling and coordinating with our team, and maintaining a professional and responsive presence on behalf of the company. You must be comfortable working remotely, have excellent communication skills, and have some familiarity or experience with construction/handyman work context (so you understand basic terminology, client expectations, and the pace of the business).

Working Hours: Monday to Friday, 8:00 AM to 5:00 PM Pacific Time

Key Responsibilities:

• Answer incoming phone calls and texts promptly and professionally, following a company script and logging pertinent details (caller name, inquiry, address, preferred contact method, job description).
• Manage the company general inbox: review incoming emails, categorize them (e.g., new job request, current client, property manager, billing/estimating), flag high-priority items, respond or forward to the appropriate team member.
• Maintain and update a shared contact log or CRM with client names, job location, type of service requested, status and follow-up notes.
• Schedule appointments for the field team: coordinate client availability, assign to the right tradesperson/crew, communicate time slots, send confirmations and reminders.
• Follow up on unanswered inquiries (phone, text, email) within a defined timeframe (e.g., 24 hours).
• Assist with basic administrative tasks: create and send estimates or invoices templates (with guidance), track job status updates, and escalate as needed.
• Maintain daily or weekly reports of communications volume, appointment scheduling status, outstanding tasks/backlog, and any client service issues.
• Coordinate with the on-site team when issues arise (e.g., job delays, client complaints, material shortages) and relay updates to clients as appropriate.

Requirements:

• Proven 2 to 3 years experience as a Virtual Assistant, Administrative Assistant, or Customer Service role (preferably in construction, home-services, property-management or related field)
• Excellent verbal and written communication skills in English
• Strong phone-and-text etiquette: able to answer promptly, take accurate notes, handle multiple enquiries and triage effectively
• Proficient with email management (Gmail, Outlook or similar), texting platforms, and comfortable learning scheduling/CRM tools
• Basic familiarity with construction or handyman service terminology (e.g., drywall, tiling, carpentry, turnovers, property management) or willingness to quickly become familiar
• Strong organizational skills, ability to multitask, set priorities and meet deadlines in a fast-paced service business
• Reliable internet connection, comfortable working remotely in the San Diego (Pacific) timezone during agreed hours
• Professional, positive attitude and commitment to providing excellent client experience
• Ability to maintain confidentiality of client and business information

Preferred Qualifications

• Experience with scheduling tools or CRMs in home-services or field-service business

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional iniduals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.com.

Title: Administrative Support III

Location: North Zone Canada

Job Description:

Your Opportunity:

In addition to a competitive rate of pay, AHS currently has a Northern Allowance in place to an annual maximum of $6,300. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay. Permanent and temporary employees working in excess of one (1) year whose work sites are above the 57th parallel are also eligible to receive an annual reimbursement of personal travel expenses to an annual maximum of $1,235. Eligible employees will be reimbursed for the cost of one (1) round trip, per calendar year, to any destination within Alberta. Travel must originate from a community above the 57th parallel to any destination within Alberta and cannot be carried over.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: OR Booking Clerk
• Primary Location: High Level Northwest Health Ct
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.80
• Employee Class: Regular Part Time
• Date Available: 05-DEC-2025
• Hours per Shift: 7.75
• Length of Shift in weeks: 12
• Shifts per cycle: 48
• Shift Pattern: Days
• Days Off: As Per Rotation
• Minimum Salary: $23.53
• Maximum Salary: $28.60
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

As required.

Preferred Qualifications:

As required.

Title: Administrative Assistant, Center for Data Science

Location: Main Campus (Washington, DC)

Work Type: Part Time, Onsite

Job ID: R3520

Job Description:

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University

Department:

School of Public Affairs

Time Type:

Part time

Job Type:

Casual

FLSA Status:

Non-Exempt

Work Modality:

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary:

The Center for Data Science seeks a part-time Administrative Assistant to support day-to-day operations, grants administration, event planning, and communications. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic academic environment.

Essential Functions:

1.) Administrative Operations and Recordkeeping

• Collect and process graduate student timesheets for Center-funded students.

• Manage Center space and resources, including Kerwin Hall 109 and Hurst building support issues.

• Organize and maintain Center file records and assist in preparing administrative reports.

• Handle administrative requests and provide general support to the Director and Center staff.

2.) Event, Program, and Travel Coordination

• Manage logistics for Center-sponsored events (e.g., workshops, short courses, January 10-Day Institute), including catering, room reservations, and A/V needs.

• Organize lodging, transportation, and support arrangements for visiting speakers and scholars.

• Prepare and submit travel expense reports for Center faculty and staff.

• Coordinate student enrollment for Center-sponsored programs.

3.) Grant and Financial Administration

• Assist Center faculty with paperwork coordination with WIPAR (SPA grant application support), the Office of Sponsored Programs (OSP), and Grants and Contracts Accounting (GCA).

• Track general expenditures for the Center and assigned research funding.

• Conduct online searches for grant opportunities (training provided).

4.) Communications and Website Management

• Maintain and update the Center's webpage in collaboration with SPA web staff and update the Director's homepage as needed (training provided).

• Manage and update Center faculty profiles on platforms such as Google Scholar, Mendeley, ResearchGate, and LinkedIn.

• Communicate and coordinate with the Center's counterpart at Harvard's Institute for Quantitative Social Science (IQSS).

5.) Other Duties as Required

Position Type/Expected Hours of Work:

• Part-Time.

• 15 - 20 hours per week.

Salary Range:

• $24.04 - $25.00 per hour.

Required Education and Experience:

• Associate's degree.

• 1 - 3 years of relevant experience.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and basic website management (training provided).

• Ability to learn and use grant and research management tools.

Preferred Education and Experience:

• Bachelor's degree.

• 2 - 4 years of relevant experience.

• Experience working in an administrative or academic environment preferred.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.

• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

Current American University Employees

American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings

Title: Staff Scheduler

Location: Humboldt Canada

Type: Part-time temporary

Job Description:

Position #: 9008050

Union: SEIU

Facility: Humboldt District Health Complex

City/Town: Humboldt

Department: Human Resources - Scheduling Administration

Type: Part-time temporary

Expected Up to Date: December 08, 2027

FTE: 0.75

Shift Information: Days, Evenings, Weekends

Hours of Work: 21 shifts of 8 hours per 6 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: Pay Band 12 $23.170 to $24.840 (3 step range)

Travel Required: No

Job Description: Maintains all aspects of staff scheduling while adhering to collective bargaining agreements and staffing guidelines of all departments within the scheduling office.

Human Resources Exemption: No

Experience

• One (1) year experience working in office environment to develop organizational

Education

• Office Administration certificate

Competencies

• Analytical skills

Knowledge and Abilities

• Ability to work independently

Other Information

• Required education or equivalent must be completed within a specified timeframe
• If no qualified applicants unqualified applicants may be considered

Title: Education Coordinator

Location: Chatham United States

Job Description:

Salary Range

$22.60 - $25.00 Hourly

Travel Percentage

Position Type

Part Time onsite 

Negligible

Job Category

Administrative

Description

About C2 Education  

At C2 Education, we believe in our students and their potential for greatness. We work hard every day to help students achieve their academic goals so they may attend the college of their dreams. We assist with multiple educational needs such as College Test Prep, AP Exam, College Essay, and College Admissions. In addition, we offer tutoring for K-12 and AP/Summer Boot Camps. 

Job Purpose:

To coordinate and facilitate scheduling, events, and activities working part-time. This role involves supporting the smooth operation of educational services, ensuring a positive learning environment, and acting as a liaison between students, instructors, and the organization.

Key Responsibilities:

• Coordinate logistics for classes, workshops, and other educational events, including scheduling, room bookings, and material preparation.
• Communicate effectively with students, instructors, and other stakeholders regarding program details, schedules, and any changes, or other relevant information.
• Provide support to students, addressing their inquiries, concerns, and academic needs.
• Maintain accurate records of student enrollment, attendance, progress and other relevant data.
• Monitor and evaluate program effectiveness and make recommendations for improvement.
• Collaborate with other team members to ensure the successful delivery of educational programs.
• Maintain a positive and supportive learning environment for all students.
• Build and maintain positive relationships with students, instructors, parents, and other stakeholders.
• Provide administrative support to instructors, such as preparing materials, managing correspondence, and assisting with technology setup.
• Assist with student inquiries and provide general information about C2 Educational Systems Inc.'s programs and services.
• Perform other related duties as assigned.

Schedule: 

• Sessions are conducted after school hours to accommodate students and are typically Monday – Thursday 1:00 p.m. - 9:00 p.m. and Saturdays 9:00 a.m. - 5:00 p.m. Each location may vary.

This part-time role offers excellent benefits, including:  

• 401(k) plus a dollar for dollar match up to 4% contribution after three months of employment. 
• Employee discounts through PerkSpot. 
• Employer referral program. 
• Discounted tutoring hours.

Qualifications

Preferred Experience, Skills, and Abilities:

• Minimum of 2 years’ experience in educational program coordination.
• Experience working in a classroom or educational setting.
• Experience with administrative skills.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite or similar software.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Ability to work effectively with erse populations.
• Strong problem-solving and decision-making skills.
• Passion for education and commitment to student success.
• Ability to adapt to changing circumstances and needs.

Required Qualifications:

• Eligible to work in the United States without sponsorship.

Title: Office Administrative Assistant

Location: Humboldt Canada

Type: Part-time temporary

Job Description:

Position #: 9007280

Expected Start Date:

Union: SEIU

Facility: Humboldt District Health Complex

City/Town: Humboldt

Department: Public Health Nursing

Type: Part-time temporary

Expected Up to Date: November 30, 2027

FTE: 0.79

Shift Information: Days

Hours of Work: 11 shifts of 8 hours per 3 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: Pay Band 10 $22.020 to $23.550 (3 step range)

Travel Required: No

Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).

Human Resources Exemption: No

Experience

• One (1) year experience in an office environment

Education

• Office Administration certificate

Competencies

• Communication skills
• Interpersonal skills
• Basic - Accounting skills
• Intermediate - Computer skills
• Intermediate - Keyboarding skills
• Organizational skills

Knowledge and Abilities

• Ability to work independently

Other Information

• Basic medical Terminology certificate, where required
• Required education or equivalent must be completed within a specified timeframe
• If no qualified applicants unqualified applicants may be considered

Job Title

Administrative Specialist

Job ID

27766744

Work Hybrid

Yes

Location

Dallas, TX 

Title: Administrative Specialist

Location: Dallas United States

Job Description:

ADMINISTRATIVE SPECIALIST

KERA is looking for a talented, detail-oriented administrative specialist to help support the work of several members of KERA's Senior Team. For our growing organization, we seek an inidual who thrives in a fast-paced environment, demonstrates flexibility and understanding, and enthusiasm for creating a culture of belonging at KERA.

WHO WE ARE: Serving the country's fourth-largest media market, KERA reaches more than 5 million people monthly through KERA TV, KERA News, KXT, WRR and The Denton Record-Chronicle. For more than 65 years, North Texans have turned to KERA as a destination for community engagement and lifelong learning.

As we seek to recognize and reflect our audience and communities, we encourage applicants from all backgrounds and points of view to consider employment opportunities at KERA.

SUMMARY OF THE ROLE: The Administrative Specialist will provide general administrative support for several Senior Team members, which will allow for much-needed flexibility, engagement and responsiveness for our growing organization.

We are looking for someone to fill this role who has demonstrated experience supporting multiple senior leaders at the same time. The successful candidate needs to be extremely detail-oriented, responsive and confident communicating with members of our Board of Directors and other external stakeholders.

This position is classified as FLSA non-exempt, which is eligible for overtime and reports directly to the Chief Operating Officer (COO).

WHAT YOU'LL DO:

• Provide administrative and scheduling support to the COO, Chief Relationship Officer, SVP Audience and Content and other KERA leaders
• Supporting KERA's Senior Team, People & Culture Team and Operations Team with tasks, projects, and coordination as needed
• Assist in light project management work, coordinating across various stakeholders
• Support internal and external meetings by: arranging preparations for in-person and virtual events and meetings including working with IT for technology and A/V setup, ordering, picking up and managing delivery of catering and other supplies, assisting with physical or virtual room setup, organizing and preparing materials and handouts, breakdown and clean-up and supporting hybrid meetings
• Managing invoices, expense reports, and other administrative needs in coordination with Finance, the Executive Office and others
• Collaborate and partner with other KERA Administrative Assistants on projects, providing support and back-up for one another, as needed o Including joining the rotation of team members who office from the front desk 1-2 days per week
• Provide general assistance with administrative data requests for grants and reporting purposes as needed
• Assist with compliance-related matters, such as pulling data, compiling and submitting reports, etc.
• Create and/or manage spreadsheets and presentation decks as needed and requested
• Provide general office support by: ordering office supplies, receiving onsite deliveries, general errands, assisting with mailings, filing, maintain lists and subscriptions, and creating reports.

As a KERA employee:

• Work in a manner that is consistent with KERA's mission, vision and values; and maintain compliance with all company policies and procedures
• Perform additional duties as assigned

This list of job duties is not exhaustive and is subject to regular reviews and updates.

WHAT WILL MAKE YOU SUCCESSFUL: We believe a strong organization includes employees from a range of backgrounds, with different skills, experiences and passions. If you do not meet every position qualification but have some of these skills and feel you could be the right candidate for the job, we would like to hear from you. Please apply and tell us more about yourself.

• Someone who has work experience in an office setting, as a personal/executive assistant, or equivalent
• Demonstrated experience supporting multiple leaders at the same time
• Proficient in the use of digital media tools in both virtual and face-to-face environments
• Comfortable being a self-starter, anticipating needs, taking tasks and projects through beyond the next step, and looking ahead at what's coming up
• A desire to help create, implement and support equitable and inclusive internal systems
• Demonstrated excellent writing and communication skills
• Quick learner who is able to solve problems, multi-task and meet deadlines
• High level of flexibility to balance multiple priorities and respond to last-minute requests
• Able to interact and communicate effectively with internal and external stakeholders
• Tactful and discrete with regards to confidential information
• Valid Texas Driver's License and insurance required for assignments/activities that may involve work outside the office and/or operating the company vehicle
• Must have in-office availability on Fridays

BONUS IF YOU BRING:

• Passion for and experience in public broadcasting and/or non-profit management
• Experience supporting a team and/or executive office
• Track record of managing multiple tasks or projects at once

SALARY RANGE $60,000-$70,000 annually, depending on experience

BENEFITS

• Generous vacation (3 weeks), sick (8 days), personal time (2 days) and holidays (11)
• Comprehensive health, dental and vision insurance
• KERA-paid short and long-term disability, basic life insurance and AD&D insurance
• Flexible scheduling and hybrid work environment
• 401k plan with KERA-contribution after 6 months
• Robust employee assistance program available to the employee and all members of their household
• Strong company culture focused on connection, belonging and professional growth

LOCATION: We expect that this position will work out of our downtown Dallas office at least 80% of the time (equivalent to 4 days/week).

Payment Operations Associate

Remote

The Role 

Beyond Finance is searching for an office-savvy Payment Operations Associate that will be responsible for performing a variety of clerical tasks within our Business Operations Department. This position will collaborate with the department to assist in helping the client settle as much of their unsecured debt as possible.  The Business Operations Department works directly with creditors, agencies and law offices to resolve delinquent accounts to negotiate the best possible savings for each client.

Responsibilities

• Manage daily settlement pipeline and exception reporting for the payment setup and clearing process.
• Communicate with creditors and agencies (on the phone and via email) in order to clear payment exceptions and uncleared payments.
• Support the acquisition of required documentation required to successfully remit a payment.
• Request proof of payment from collection agencies, creditors, and our third-party payment processor company.
• Utilize accumulation of funds banking ledger to determine when funds will be available for the payment remittance and ensure sufficient deposit account balances based on operational need.
• Uphold high level of knowledge of departmental functions and activities in order to respond to internal and external inquiries and requests for information and departmental support.
• Scan necessary documents and attach them to client accounts in our client relations management system (Salesforce).
• Actively multitask with the ability to maintain attention to small details.
• Provide support in word processing, typing correspondence and proofreading.
• Have the capability to flex-work to manage multiple priorities, meet tight deadlines and manage last-minute changes.
• Be responsible for special projects and other assignments as directed by the Business Operations.
• Research and accuracy required when handling escalation issues

Qualifications: 

• Undergrad Degree preferred or 3-5 years of experience
• Advanced knowledge of Microsoft Word, Excel, PowerPoint, Adobe and Outlook with an ability to learn our systems
• Outstanding interpersonal, detail-oriented and problem-solving skills
• Positive, Prompt, and Reliable
• Salesforce experience preferred
• Boast quality customer relations skills and phone etiquette
• Ability to work well under pressure and meet deadlines
• Proven track record of working cooperatively and effectively with various work styles, levels of management and support staff
• Strong verbal and written communication skills

The base salary range represents the anticipated salary range for this position. The actual base salary offered within the range will depend on numerous factors including the inidual’s skills, experience, performance, and the location where work is performed. In addition to base salary, full-time employees hired into this position are eligible for health care benefits shown here.

Base Salary Range

$25 - $27 USD

Why Join Us?

While you make a difference for others, we’ll work to make a difference for you, providing an uplifting, collaborative work environment and benefits that reflect your value to us. For eligible full-time employees, we offer:

• Considerable employer contributions for health, dental, and vision programs
• Generous PTO, paid holidays, and paid parental leave
• 401(k) matching program
• Merit advancement opportunities
• Career development & training

Title: STAR (Specialized Temporary Admin Resources) Executive Assistant

Location: IL-North Chicago

Job Description:

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

The STAR Executive Assistant will be hired to fulfill AbbVie Admin requests to support the Executive Leadership Team in the C-Suite, as well as long-term or short-term assignments throughout AbbVie. Must be comfortable to adapt to different leadership styles. The STAR Executive Admin may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.

All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work. One who would learn and understand the leader’s priorities, be the eyes and ears of the leader, connect with the business and others to get things done. If they don’t know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.

The STAR Program needs a candidate with good stable work histories. Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately provide feedback and development. Assignment locations will vary within our Lake County, IL. or Irvine Locations (remote). Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support. STAR Admin Training and shadowing will be provided prior to being placed on an assignment.

Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports using Concur and Travel, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.

STAR Program Executive Admin Responsibilities & Expectations Include:

• Collaborate with the STAR Program Manager and STAR Program Coordinator on Screenings and Interviewing potential candidates to join the team (FTE or Contractors).
• To be a mentor or coach to oncoming STAR Contractors or new FTE Admins across AbbVie
  • Mentorship is required for those who need additional training
• To be a subject matter expert and provide material and content for training and onboarding initiatives
• To be an active contributor in Teams Global Admin Channel, Presentations, Admin Summits, STAR Marketing Campaigns, and Project Management.
• To take part in onboarding and training role immersion and job shadowing initiatives to assist new admins transitioning with their prospective team/role.
• Executive Admin will have to take on multiple assignments simultaneously to meet the business needs, when schedule requires it.
• Skilled in building trust quickly across different levels.
• Adept at influencing without authority and managing relationships without diplomacy.
• Quickly adapt and step in when needed, and able to adjust to different leadership or team styles. Be able to shift assignments, and be ready exclusively when the executive suite requests an Admin.

Key Assignment Responsibilities Include:

• Provides general administrative support to Executive Leadership Team, EVPs, SVPs, Managers, Directors, and Heads.

• Effectively monitors manager and team calendars, proactively solves conflicts and has independent judgment.

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Interacts with high-level executives and handles confidential or business-sensitive information.

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Orders business cards and stationery.

• Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• Operates with general instruction and some supervision

• Safeguard’s AbbVie confidential information

Leadership and Interpersonal Skills:

• Fully understand assigned tasks and any associated expectations.

• Ask for clarification as needed

• Understand the deadlines and deliverables

• Communicate any obstacles that prevent completion of any deadline

• Provide status updates prior to any deadline

• Be a good listener

• Demonstrate strong Problem-Solving Skills

• Be Accountable and Responsible for actions/mistakes

• Challenges the team to always do better

• Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas; builds rapport and trust with others

Qualifications

Requirements

• High school diploma required. Some college preferred.

• Experience working in pharmaceutical company or CRO strongly preferred.

• 3+ years previous admin experience supporting executives

• Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements

• “Make it happen” spirit & attitude as well as persistence.

• Learns fast, grasps the "essence" and can change course quickly where needed

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Inidual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

Recruitment Fraud Alert

We have recently become aware of various recruitment phishing scams targeting job seekers. Please be advised:

• AbbVie will never request sensitive personal information (such as bank account details, social security numbers, or payment of any kind) during the recruitment process.
• If you suspect you have received a fraudulent offer or communication claiming to be from AbbVie, please do not respond, open any attachments, or click on any hyperlinks.

If you have any questions or concerns regarding the authenticity of a communication alleged to have been made by or on behalf of AbbVie, please contact us immediately.

Protect yourself by verifying job offers and communications. Your safety is important to us.

Salary: $26.1 - $47.1

Title: Data Administrative Assistant

Location: Salisbury United States

Facility Tidal: Health Peninsula Regional

Department: Heart Center

Schedule - Shift - Hours Part Time - Monday - Friday - 8-4

Req #: 34741

Job Description:

Why work at TidalHealth?

Looking for a rewarding place to work? Choose TidalHealth. U.S. News & World Report, a global authority in hospital rankings and consumer advice, has named TidalHealth Peninsula Regional and TidalHealth Nanticoke as 2022-2023 High Performing hospitals for 11 challenging and elective health conditions; the highest award a hospital can earn for U.S. News' Best Hospitals Procedures & Conditions ratings. Located just 30 minutes from the beach, TidalHealth offers the widest array of specialty and subspecialty services such as neurosurgery, cardiothoracic surgery, joint replacement, emergency/trauma care, comprehensive cancer care, wound care and clinical trials and research. Take advantage of our tuition assistance and scholarship programs to grow both personally and professionally.

Data Administrative Assistant Position Summary

The Data Administrative Assistant is responsible for data abstraction from EPIC - EMR - including specific cardiology reports, and understanding/applying key definitions specific to the registry and each required field. The registry is the NCDR ACC Cath/PCI Registry. Other registry may be implemented. The Data Administrative Assistant is responsible for utilizing hospital systems in order to place the correct data into the data collection tool. The Data Administrative Assistant must maintain comprehension of required definitions, meet expected productivity standards, apply clinical judgement and /or seek clarification, self-directed, and displays responsibility with minimal supervision.

Data Administrative Assistant Position Requirements

• Two years of college or comparable education preferred.
• Completion of medical terminology course recommended.
• One to two years' experience in computer data entry or other health care experience required.
• Knowledge of word processing, spreadsheets, and database management programs is required.

Data Administrative Assistant Schedule

• Three 8 hour shifts per week.
• Overtime only necessary when due to volume.

Data Administrative Assistant Benefits

• At TidalHealth, team members working at least 36 hours per pay period based on 12-hour shift schedules or at least 37.5 hours for non 12-hour shift schedules and part-time team members working at least 30 hours or more on weekends only are eligible for benefits.

• Benefits include medical, prescription, vision, dental, flexible spending accounts, disability insurance plans, life insurance, paid time off plans, retirement plans, tuition assistance, employee assistance, and access to on-site childcare and a credit union.

Salary range: $17.70 - $26.55 Commensurate with experience

Lead Program Management Specialist

Location: Remote, USA

Job Description:

Department:ARS EWP

Location Name:Washington, DC

Wage Max:40.00 

Wage Min:40.00 

Shift:Monday - Friday, Days

Lead Program Management Specialist (Remote)

**ID:**ARS-OSQR-004

**Location:**Washington

**Program:**ARS

Wage/Hr:$40.00

**Hours/Week:**22

**Minimum Age:**55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An Enrollee is not a federal employee, nor an employee of NEW Solutions. An Enrollee is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United States.

*This position will be open until filled. NOTE: This position has the option to work remotely.

Qualifications:

Minimum of 5 year(s) of experience in Supporting a large (>200 cases per year) Review program to include reviewing submissions for conformance to policy, maintaining documentation and databases, and communicating with personnel and management within the organization. OR AA Degree

• Experience required with Windows, MS Word, MS Excel, MS Access
• SharePoint, PowerApps

Duties:

Provide operational and managerial analysis and reporting on OSQR peer review activities, budgets, and funding as required by ARS management. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

• Monitors and evaluates program operations to identify opportunities to improve efficiency and effectiveness    25%
• Reviews Project Plans to ensure conformity with ARS policy to enable effective peer review.    25%
• Develops process to contact, recruit, and retain potential peer review panel members.   25%
• Implements policies for the Peer Review process assessing impact of the peer review process.   15%
• Develops Peer Review program materials and trainings for PA?s, NPL?s and researchers.   10%

Other:

• Physical requirements: N/A Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this position.

Title: Excess & Surplus Claims - Administrative Assistant

Location: Fairfield United States

Job Type: Hybrid

Job Description:

Make a difference with a career in insurance

At The Cincinnati Insurance Companies, we put people first and apply the Golden Rule to our daily operations. To put this into action, we're looking for extraordinary people to join our talented team. Our service-oriented, ethical, knowledgeable, caring associates are the heart of our vision to be the best company serving independent agents. We help protect families and businesses as they work to prevent or recover from a loss. Share your talents to help us reach for continued success as we bring value to the communities we serve and demonstrate that Actions Speak Louder in Person.

If you're ready to build productive relationships, collaborate within a erse team, embrace challenges and develop your skills, then Cincinnati may be the place for you. We offer career opportunities where you can contribute and grow.

Build your future with us

Cincinnati Specialty Underwriters (CSU) Claims is currently seeking an administrative assistant.

Many departments at our headquarters in Fairfield, Ohio, offer hybrid work options, empowering associates to work from home several days a week. Depending on your role and responsibilities, hybrid options may be available for those working at headquarters.

Hourly: The pay range for this position is $16.00 - $20.00 hourly. The pay determination is based on the applicant's education, experience, location, knowledge, skills, and abilities. Eligible associates may also receive an annual cash bonus and stock incentives based on company and inidual performance.

Be ready to:

• efficiently manage and coordinate the CSU claims manager and regional manager's quarterly meeting schedules
• format, attach and mail letters to claims files for the claims analysts
• assist with deductible recovery by matching incoming deductible checks to claims files
• assist with month-end reports for data collection
• become proficient in gathering data from the claims management system business warehouse
• assist the claims main desk with policy verification in our Esteem policy administration system

Be equipped with:

• excellent organizational, time management and multi-tasking skills
• well-spoken and professional written communications
• strong interpersonal communication skills
• a pleasant, positive and professional telephone demeanor
• flexible and adaptable problem-solving skills

Bring education and experience from:

• professional experience assisting administrative leaders with organization of email inbox, Outlook calendar, electronic files, and proofing/editing official documents for internal or external consumption preferred
• professional experience efficiently tracking status and/or completion of assignments & letter review for accuracy, clarity, grammatical errors, and completed within designated time frames.
• professional experience with sorting and organizing data into Microsoft Excel spreadsheets for management analysis

Enhance your talents

Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you're new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional - all while enjoying a meaningful career.

Enjoy benefits and amenities

Your commitment to providing strong service, sharing best practices and creating solutions that impact lives is appreciated. To increase the well-being and satisfaction of our associates, we offer a variety of benefits and amenities. Learn more about our benefits and amenities packages.

Embrace a erse team

As a relationship-based organization, we welcome and value a erse workforce. We grant equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation; religion; national origin; age; disability; or any other basis prohibited by law. Learn more about the Federal Employment Notices.

Senior Management Analyst Advisor

Location:  Remote, USA

Department:ARS EWP

Location Name:Washington, DC

Wage Max:64.00 

Wage Min:64.00 

Shift:Monday - Friday, Days

Job Description:

**ID:**ARS-OTT-006

**Location:**Washington

**Program:**ARS

Wage/Hr:$64.00

**Hours/Week:**22

**Minimum Age:**55

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United States.

*This position will be open until filled. NOTE: This position has the option to work remotely.

Qualifications:

Minimum of 20 year(s) of experience in a management analyst position and/or program support assistant position. OR BA/BS Degree in Mathematics

• Experience required with Windows, MS Word, MS Excel, MS PowerPoint
• Microsoft Teams and SharePoint

Duties:

Provide advice, policy recommendations, and support to the Assistant Administrator and Deputy Assistant Administrator of the Office of Technology Transfer (OTT) and OTT staff, as needed, on budget, finance, personnel, procurement, personal property, data processing, and other administrative support issues. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

• Monitors the rate and use of expenditures and budgeted funds and works with the Financial Management Division (FMD) to adjust financial plans. Monitors and tracks multiple budget accounts for OTT. Reviews obligations on the status of funds report. Researches and corrects inaccuracies in the CRIS Allocation Tracking System (CATS). Prepares a variety of reports and advises OTT leadership of status and availability of funds in different budget accounts and on all aspects of the budget process affecting various programs.   30%
• Provides leadership, direction, and support on all financial and administrative functions and procedures. Works directly with the Administrative Offices (i.e., procurement, personnel, budget, personal property, data processing, financial management, etc.) on funding, facilities, contracting, personnel, and other administrative support issues. Works with external agencies and stakeholders (e.g., National Finance Center, Department of Commerce, Federal Laboratory Consortium, etc.) as needed. Provides advice, guidance, and support to OTT leadership and staff and ensures that the necessary documents are completed and uploaded into the appropriate systems.   25%
• Prepares the Annual Resource Management Plans (ARMP) and Strategic Resource Management Plan (SRMP). Provides recommendations on proposed staffing plans, funding, equipment, etc. and identifies high priority financial necessities.   20%
• Prepares various reports on budget, finance, personnel, procurement, personal property, data processing, other administrative support issues, and technology transfer activities for both internal and external stakeholders.   15%
• Completes special tasks as assigned and participates on task forces and/or teams as directed.   10%

Other:

• Physical requirements: Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this position.

Title: Administrative Assistant (Remote)

Location:Washington, DC

Department:ARS EWP

Location Name:Washington, DC

Wage Max:30.00 

Wage Min:30.00 

Shift:Monday - Friday, Days

**ID:**ARS-OSQR-007

**Location:**Washington

**Program:**ARS

Wage/Hr:$30.00

**Hours/Week:**22

**Minimum Age:**55

Job Description:

Duties:

The enrollee will provide administrative assistance as needed for three programmatic areas within OSQR ? Project Plan Peer Review (PPPR), Research Position Evaluation System (RPES), and National Program Retrospective Assessment (NPRA). The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

• Provide support to OSQR PPPR Program Analysts for Conflict-of-Interest checks and other miscellaneous administrative items.   40%
• Provide support to Lead Program Management Specialist for coordination of NPRA panels, correspondence, deadlines, and documents.   30%
• Provide support to Office Director for various administrative items including coordinating and submitting official paperwork for awards, performance, etc.   30%

Qualifications:

Minimum of 5 year(s) of experience in Supporting a large (>200 cases per year) Review program to include reviewing submissions for conformance to policy, maintaining documentation and databases, and communicating with personnel and management within the organization. OR AA Degree

• Experience required with Windows, MS Word, MS Excel, MS Access
• SharePoint, PowerApps

Other:

• Agency policy regarding OSQR ? Project Plan Peer Review (PPPR), Research Position Evaluation System (RPES), and National Program Retrospective Assessment (NPRA).
• Physical requirements: N/A Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this position.

For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States.

NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP).

Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee.

PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees.

This opportunity applies to applicants legally eligible to work in the United States.

*This position will be open until filled. NOTE: This position has the option to work remotely.

Title: Remote Primary Care Provider

Location:

Charleston, SC

About Us

One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.

In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we’re building a erse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.

The Opportunity

As we continue to expand and transform the primary care experience, we're looking for providers to deliver virtual primary care. This provider will care for One Medical patients directly through scheduled and on demand visits utilizing video as well as asynchronous channels. All remote primary providers demonstrate proficiency in practicing evidence based primary care and shared decision making with patients. 

The One Medical Virtual Medical Team (VMT) is a leading provider of virtual clinical care, providing world-class, convenient, evidence-based virtual medical care to One Medical patients. Through advanced technology and a team-based approach, we care for patients 24 hours a day, 365 days a year. Our team is united by intellectual curiosity, inclusiveness, and a powerful mission: transforming healthcare and bringing world-class primary care to everyone.

Employment type:

• Full time (32 hours minimum including some evenings and weekends)
• Location: Remote

What you'll work on:

• Treat patients via telehealth visits, including telephonic triage calls, video visit appointments, and message-based care
• Manage patients with a broad array of patient needs virtually; conducting a mix of acute, chronic, and well visits
• Adopt standard work and clinical protocols for evidence-based clinical care
• Attend continuous learning during weekly Clinical Rounds and through other modalities
• Collaborate with teammates and leadership via daily huddles
• Supervise NP or PA colleagues

Requirements

Education, licenses, and experiences required for this role:

• Completed, an accredited Internal or Family Medicine residency program
• Practiced at least 2 of the last 5 years in a primary care or virtual primary care setting
• Experience with virtual care and/or virtual primary care preferred
• Board certified in Internal or Family Medicine
• Minimum of 25 state licenses, and willingness to obtain and maintain additional licenses with the support of our One Medical Credentials Team
• Medicare credentialed or eligible

One Medical providers also demonstrate:

• A passion for human-centered primary care 
• The ability to successfully communicate with and provide care to iniduals of all backgrounds   
• The ability to effectively use technology to deliver high quality care
• Clinical proficiency in evidence-based primary care
• The desire to be an integral part of a team dedicated to changing healthcare delivery
• An openness to feedback and reflection to gain productive insight into strengths and weaknesses
• The ability to confidently navigate uncertain situations with both patients and colleagues
• Readiness to adapt personal and interpersonal behavior to meet the needs of our patients
• Adaptability and flexibility to deliver care and evolve models of virtual care delivery within a growth-phase clinical organization

One Medical is committed to fair and equitable compensation practices.

The base salary range for this role is $200,000 to $260,000 based on a full-time schedule. Final determination of starting pay may vary based on factors such as practice experience and patient care schedule. Additional pay may be determined for those candidates that exceed these specified qualifications and requirements. The total compensation package for this position may also include annual performance bonus, benefits and/or other applicable incentive compensation plans. 

One Medical offers a robust benefits package designed to aid your health and wellness.  All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:

Taking care of you today

• Paid sabbatical for every five years of service
• Free One Medical memberships for yourself, your friends and family
• Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues
• Competitive Medical, Dental and Vision plans
• Pre-Tax commuter benefits
• PTO cash outs - Option to cash out up to 40 accrued hours per year

Protecting your future for you and your family

• 401K match
• Credit towards emergency childcare
• Company paid maternity and paternity leave
• Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance
• Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance

In addition to the comprehensive benefits package outlined above, practicing clinicians also receive

• Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.
• UpToDate Subscription - An evidence-based clinical research tool
• Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education
• Rounds - Providers end patient care one hour early each week to participate in this shared learning experience
• Discounted rate to attend One Medical’s Annual REAL primary care conference

One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities.

Executive Assistant

Hybrid

Full time

Denver, Colorado, United States

OverviewApplication

Description

Role: Executive Assistant to CEO

Type: Full-Time or Part-Time (32 hours per week), benefits-eligible

Location: Hybrid (Mostly remote with some limited in-person tasks in Denver, CO)

Company Overview

Our mission at Electric Coin Co. (ECC) is to empower economic freedom, and to that end, we created and launched the Zcash digital currency in 2016. Today — along with other independent teams and developers — we continue to support the Zcash community through product development, awareness and adoption, and cutting-edge research initiatives.

ECC is also the creator of the Zashi mobile app, a Zcash-powered mobile wallet built for private payments. Built by Zcashers, for Zcashers.

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide top-level administrative and operational support to our CEO. This role offers a flexible hybrid work arrangement, combining remote work with occasional in-person meetings in Denver, CO. Option for full-time or part-time (32-hours).

The ideal candidate thrives in a dynamic environment, demonstrates sound judgment, and manages competing priorities with professionalism and discretion. This position is benefits-eligible and offers a balanced schedule for those seeking meaningful work with flexibility.

Key Responsibilities

• Provide direct administrative support to the executive leadership team, including scheduling, calendar management, and correspondence.
• Coordinate meetings (virtual and in-person), prepare agendas, take meeting notes, and track action items.
• Manage travel logistics, expense reports, and reimbursements.
• Support board and committee operations, including scheduling, materials preparation, and recordkeeping.
• Draft, proofread, and edit documents and presentations.
• Maintain organizational files, contacts, and confidential records with discretion.
• Assist with internal communications, project coordination, and special initiatives as assigned.
• Serve as a professional and friendly point of contact for internal and external stakeholders.

Requirements

What You’ll Bring

Required:

• Minimum of 3–5 years of experience providing executive-level administrative support.
• Exceptional organizational, time management, and communication skills.
• Strong attention to detail and ability to anticipate needs.
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Zoom, Teams).
• Demonstrated ability to handle sensitive and confidential information with integrity.
• Located in or able to regularly commute to Denver, CO for in-person meetings.

Why This Role Matters

At ECC, you’ll work at the forefront of privacy and cryptographic innovation, collaborating with world-class engineers who are shaping the future of digital finance. You’ll be part of a globally distributed, mission-driven team that values autonomy and purpose. Every contribution you make helps strengthen Zcash’s role as the leading technology for financial privacy and economic freedom.

Benefits

What We Offer

• Flexible, remote-first work culture from anywhere in the world
• Semi-annual company-wide offsite meetups across the globe
• Competitive compensation plus ZEC token bonus pool
• For U.S.-based FTE’s:
  • Full benefits (medical, vision, and dental) with premiums paid 100% by ECC
  • Annual employer HSA contributions
  • PTO & Vacation policy

Location: Bogotá, Capital District

Type: Full-Time

Workplace: remote

Category: LATAM

Job Description:

As the Virtual Assistant, you will play a key role in managing inbound communications (phone calls, texts, email), triaging inquiries, scheduling and coordinating with our team, and maintaining a professional and responsive presence on behalf of the company. You must be comfortable working remotely, have excellent communication skills, and have some familiarity or experience with construction/handyman work context (so you understand basic terminology, client expectations, and the pace of the business).

Key Responsibilities:

• Answer incoming phone calls and texts promptly and professionally, following a company script and logging pertinent details (caller name, inquiry, address, preferred contact method, job description).
• Manage the company general inbox: review incoming emails, categorize them (e.g., new job request, current client, property manager, billing/estimating), flag high-priority items, respond or forward to the appropriate team member.
• Maintain and update a shared contact log or CRM with client names, job location, type of service requested, status and follow-up notes.
• Schedule appointments for the field team: coordinate client availability, assign to the right tradesperson/crew, communicate time slots, send confirmations and reminders.
• Follow up on unanswered inquiries (phone, text, email) within a defined timeframe (e.g., 24 hours).
• Assist with basic administrative tasks: create and send estimates or invoices templates (with guidance), track job status updates, and escalate as needed.
• Maintain daily or weekly reports of communications volume, appointment scheduling status, outstanding tasks/backlog, and any client service issues.
• Coordinate with the on-site team when issues arise (e.g., job delays, client complaints, material shortages) and relay updates to clients as appropriate.

Requirements:

• Proven 2 to 3 years experience as a Virtual Assistant, Administrative Assistant, or Customer Service role (preferably in construction, home-services, property-management or related field)
• Excellent verbal and written communication skills in English
• Strong phone-and-text etiquette: able to answer promptly, take accurate notes, handle multiple enquiries and triage effectively
• Proficient with email management (Gmail, Outlook or similar), texting platforms, and comfortable learning scheduling/CRM tools
• Basic familiarity with construction or handyman service terminology (e.g., drywall, tiling, carpentry, turnovers, property management) or willingness to quickly become familiar
• Strong organizational skills, ability to multitask, set priorities and meet deadlines in a fast-paced service business
• Reliable internet connection, comfortable working remotely in the San Diego (Pacific) timezone during agreed hours
• Professional, positive attitude and commitment to providing excellent client experience
• Ability to maintain confidentiality of client and business information

Preferred Qualifications

• Experience with scheduling tools or CRMs in home-services or field-service business

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional iniduals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

We are headquartered in Overland Park, KS, USA with service delivery facilities in the Philippines, India, Ukraine, South Africa and Argentina. We invite you to explore the opportunities we offer and consider joining our exclusive network of global freelance talent. Visit www.1840andco.com to learn more about us. To explore a wealth of career opportunities and find a role that suits your unique skills and aspirations, please visit our dedicated jobs portal at jobs.1840andco.com.

Senior Executive Assistant

Remote

People Operations

Full time

Houston, Texas, United States

OverviewApplication

Description

About Bizee

Bizee (formerly Incfile) has helped more than one million entrepreneurs start and manage their businesses. Now we’re evolving from a formation service into an AI-powered Operating System for Entrepreneurs, built to connect ambition to action through intelligent systems that simplify complexity, anticipate needs, and give founders the freedom to build faster.

We move fast, stay close to the customer, and focus relentlessly on building what matters. We build with heart, hustle, grit, and humility, the same qualities that define the entrepreneurs we serve.

The Opportunity

We’re looking for a Senior Executive Assistant to serve as a key partner to the President and leadership team.

This is a founding operations role, part executive support, part program coordination, part glue that holds priorities together. You’ll manage priorities, create clarity across teams, and help turn decisions into action.

If you thrive in fast-moving environments, anticipate needs before they’re spoken, and take pride in bringing structure to chaos, this is the place for you.

Requirements

Key Responsibilities

• Priority alignment: help the President and leadership team stay focused on the highest-impact initiatives.
• Meeting cadence: prepare agendas, capture actions, and follow up on outcomes across leadership syncs.
• Program coordination: track key initiatives and ensure accountability against goals and timelines.
• Internal communication: draft executive updates, recap documents, and key announcements.
• Operational excellence: create and maintain systems for scheduling, task tracking, and reporting.
• Confidentiality & judgment: handle sensitive topics with professionalism and trust.
• Executive operations: manage calendars, travel, meetings, and communication with speed and precision.
• Culture & connection: embody Bizee’s core values of clarity, ownership, transparency, and grit.

What You’ll Bring

• 8+ years of experience supporting senior executives or operating in a cross-functional coordination role.
• Exceptional organizational skills and sharp written/verbal communication.
• Calm, proactive, and solution-oriented under pressure.
• Ability to manage multiple priorities in a fast-paced, high-accountability environment.
• Experience working with leadership teams in startups, growth-stage companies, or tech-enabled businesses.
• Proficiency with modern productivity tools (Google Workspace, Notion, Slack, Asana, etc.).

Success Looks Like

The leadership team runs seamlessly. Priorities are clear, meetings are efficient, and execution is smooth. Executive Operations becomes a trusted, high-velocity hub for alignment and follow-through, and you grow into a leadership-facing operator who helps drive Bizee’s scale and rhythm.

Benefits

The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons.

Title: Virtual Assistant

Location: Brazil

Type: Full-Time

Workplace: remote

Category: LATAM

Job Description:

As the Virtual Assistant, you will play a key role in managing inbound communications (phone calls, texts, email), triaging inquiries, scheduling and coordinating with our team, and maintaining a professional and responsive presence on behalf of the company. You must be comfortable working remotely, have excellent communication skills, and have some familiarity or experience with construction/handyman work context (so you understand basic terminology, client expectations, and the pace of the business).

Key Responsibilities:

• Answer incoming phone calls and texts promptly and professionally, following a company script and logging pertinent details (caller name, inquiry, address, preferred contact method, job description).
• Manage the company general inbox: review incoming emails, categorize them (e.g., new job request, current client, property manager, billing/estimating), flag high-priority items, respond or forward to the appropriate team member.
• Maintain and update a shared contact log or CRM with client names, job location, type of service requested, status and follow-up notes.
• Schedule appointments for the field team: coordinate client availability, assign to the right tradesperson/crew, communicate time slots, send confirmations and reminders.
• Follow up on unanswered inquiries (phone, text, email) within a defined timeframe (e.g., 24 hours).
• Assist with basic administrative tasks: create and send estimates or invoices templates (with guidance), track job status updates, and escalate as needed.
• Maintain daily or weekly reports of communications volume, appointment scheduling status, outstanding tasks/backlog, and any client service issues.
• Coordinate with the on-site team when issues arise (e.g., job delays, client complaints, material shortages) and relay updates to clients as appropriate.

Requirements:

• Proven 2 to 3 years experience as a Virtual Assistant, Administrative Assistant, or Customer Service role (preferably in construction, home-services, property-management or related field)
• Excellent verbal and written communication skills in English
• Strong phone-and-text etiquette: able to answer promptly, take accurate notes, handle multiple enquiries and triage effectively
• Proficient with email management (Gmail, Outlook or similar), texting platforms, and comfortable learning scheduling/CRM tools
• Basic familiarity with construction or handyman service terminology (e.g., drywall, tiling, carpentry, turnovers, property management) or willingness to quickly become familiar
• Strong organizational skills, ability to multitask, set priorities and meet deadlines in a fast-paced service business
• Reliable internet connection, comfortable working remotely in the San Diego (Pacific) timezone during agreed hours
• Professional, positive attitude and commitment to providing excellent client experience
• Ability to maintain confidentiality of client and business information

Preferred Qualifications

• Experience with scheduling tools or CRMs in home-services or field-service business

About 1840 & Company

1840 & Company is a global leader in Business Process Outsourcing (BPO) and remote talent solutions, dedicated to propelling businesses forward through our comprehensive suite of services. We specialize in connecting companies with world-class freelance professionals and delivering top-tier outsourcing services, across over 150 countries worldwide.

Our mission is to empower growth for forward-thinking businesses, seamlessly bridging any skill or resource gaps with our expertly vetted talent pool. We firmly believe in fostering an environment where exceptional iniduals can achieve an optimal work-life balance, working remotely from any location, while maximizing their professional growth and earning potential.

Associate Customer Care Navigator (BH)

Location: Delaware, New Jersey, or Pennsylvania United States

Job Description:

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Description -

Our organization is looking for dynamic iniduals who love to learn, thrive on innovation, and are open to exploring new ways to achieve our goals. If this describes you, we want to speak with you. You can help us achieve our vision to lead nationally in innovating equitable whole-person health.

The Associate Customer Care Navigator utilizes critical thinking skills and asks probing questions to identify customer needs. Analyzes needs and coordinates with other service and technical departments to develop and deliver appropriate solutions for each customer. Proactively identifies additional resources that can improve the member health journey.

Additional Responsibilities Include:

• Responds to customer inquiries by telephone, e-mail, or chat to provide non-technical problem resolution.
• For behavioral health service calls, follows documented process when engaging urgent/crisis situations and assisting business partners
• Resolves problems and communicates solutions or requested information to the customer.
• Analyzes a customer's service needs and coordinates with other service or technical departments to develop and deliver an appropriate solution for each customer.
• Develops and maintains a deep understanding of the organization and services offered to resolve more complex inquiries.
• Uses a customer relationship application or database to record activities and research product information.
• Work is closely managed. Works on projects/matters of limited complexity in a support role.

Education-

• Bachelor's degree preferred or equivalent.

Experience-

• 0-2 years of experience related to customer advocacy. Previous experience in teaching, social work, or related fields is not required but is an asset.

• Demonstrates empathy, emotional intelligence, patience, and strong interpersonal skills in their interactions with others.

• Experience in innovative problem solving.

• Ability to think strategically and set priorities, which may include managing several customer issues across multiple contact channels at any given time.

• Strong attention to detail

• Flexible with work hours and able to perform occasional client site visits.

• Ability to collaborate effectively with a team and maintain composure in stressful situations.

• Technological Savvy

• Includes proficiency with Microsoft office products including Excel, PowerPoint, and Word.

• Ability to attend and present at both internal and client meetings on a routine basis.

• Previous experience in teaching or social work is not required but is an asset.

Fully Remote:

This role is designated by Independence as fully remote. The incumbent will not be required to report to one of Independence's physical office locations to perform the work. However, the work must be performed in the Tri-State Area of Delaware, New Jersey, or Pennsylvania.

IBX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, national origin, sexual orientation, protected veteran status, or disability.

Must have an Android or iOS device which is compatible with the free Microsoft Authenticator app.

Title: Executive Assistant

Location

United States | Remote

Employment Type

Full time

Location Type

Remote

Department

Marketing

Compensation

$126K – $154K • Offers Equity

About Onebrief

Onebrief is collaboration and AI-powered workflow software designed specifically for military staffs. By transforming this work, Onebrief makes the staff as a whole superhuman - meaning faster, smarter, and more efficient.

We take ownership, seek excellence, and play to win with the seriousness and camaraderie of an Olympic team. Onebrief operates as an all-remote company, though many of our employees work alongside our customers at military commands around the world.

Founded in 2019 by a group of experienced planners, today, Onebrief’s team spans veterans from all forces and global organizations, and technologists from leading-edge software companies. We’ve raised $123m+ from top-tier investors, including Battery Ventures, General Catalyst, Insight Partners, and Human Capital, and today, Onebrief is valued at $1.1B. With this continued growth, Onebrief is able to make an impact where it matters most.

About the Role

As an essential member of our internal operations team, you will provide high-level support for a member of our leadership team including inbox and calendar management, successful coordination of meetings, and contract organization. You will serve as liaison between the executive and other departments within the organization.

About You

You're excited by the fast-paced and high energy environment of a quickly growing start up. You like a challenge, and you're confident exercising independent judgment in the resolution of administrative problems. You're able to prioritize and manage multiple projects simultaneously with little to no supervision.

What You’ll Do

• Manage the executive's calendar, collaborating and building strong relationships with internal and external executives and assistants.

• Support inbox management on behalf of executive.

• Coordinate contract processes between executive and external vendors.

• Coordinate travel arrangements and reservations for the executive as needed.

• Independently create well-organized, grammatically correct memos for distribution to members of various departments.

• Maintain highest level of confidentiality.

• Exercise administrative judgment; assume responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.

• Perform other duties as assigned.

What We Look For

• Strong organizational skills and a proactive mindset

• Demonstrated interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.

• Excellent interpersonal, oral, and written communication skills.

• Excellent writing, proofreading, and editing skills.

• Prior experience in a similar role and environment (rapidly-growing startup).

• Strong command of G Suite, Microsoft Office, Slack, and Notion.

Title: UA Associate - Middle Markets (Denver, CO)

Location: Denver United States

Job Description:

Zurich North America is currently hiring an Underwriting Account Service Associate to join the Middle Markets team! As an Underwriting Account Service Associate, you will support and work closely with experienced Underwriters in the review and analysis of risks. You will enjoy the opportunity to fully apply and hone your research and analytical skills to effectively assess risk and grow your career. 

At Zurich North America we acknowledge that work life-balance and flexibility are a priority when it comes to choosing your next career move. Designed with our employees' needs in mind, the ZNA hybrid work model emphasizes flexibility, allowing employees to conduct inidual work in their preferred location, while facilitating in-person connections and collaborative activities when meaningful and valuable. While the model provides a high level of flexibility and autonomy, occasional circumstances requiring in-office attendance should be expected. 

This is a hybrid work position, however, the candidate selected for this opportunity should be able to report into one of the following North American office locations: Denver, CO

In this role you will be responsible for:

• Reviews, evaluates, and summarizes risk exposures, controls, loss history, and financial condition to aid underwriting decisions around submission acceptance or declination.

• Follows instructions from Underwriters in areas of policy rating, subjective pricing, policy construction, coverages & exclusions, mandatory forms, etc. to accurately quote and issue policies.

• Provides account servicing support in collaboration with Underwriter and Manager, with responsibility for end-to-end servicing processes for new business, renewals, and endorsements for basic to moderately complex business and products.

• Responds to written, verbal telephone inquiries appropriately and on time under close supervision by Underwriter and/or Manager. Working collaboratively with assigned underwriters.

• Supports Underwriter with broker/agent/distributor/customer interactions by providing basic customer service skills.

  Basic Qualifications:

• Bachelor’s degree and no prior experience in the Administrative, Customer Service, Financial Services, Risk Management, or Insurance area

  OR

• Zurich Certified Insurance Apprentice, including Associate Degree and no prior experience in the Administrative, Customer Service, Financial Services, Risk Management, or Insurance area

  OR

• High School Diploma or Equivalent and 2 or more years of experience in the Administrative, Customer Service, Financial Services, Risk Management, or Insurance area

  AND

• Knowledge of data collection and analysis

• Microsoft Office experience

Preferred Qualifications:

• Insurance industry knowledge

• Knowledge of processing, rating and policy management systems used in the insurance industry

• Strong verbal and written communication skills

• Superior skills in relationship building, active listening with customers and coworkers

• Customer service experience

• Enjoys working with details and providing accurate data in a timely manner

• Self-directed to meet deadlines

• Multi-tasking skills

• 5% Travel

Your pay at Zurich is based on your role, location, skills, and experience. We follow local laws to ensure fair compensation. You may also be eligible for bonuses and merit increases. If your expectations are above the listed range, we still encourage you to apply—your unique background matters to us.

The pay range shown is a national average and may vary by location. For this position, the hourly range is $23.37 - $38.32, plus a short-term incentive bonus of 5%.

We offer competitive pay and comprehensive benefits for employees and their families. [Learn more about Total Rewards here.]

Why Zurich?

At Zurich, we value your ideas and experience. We offer growth, inclusion, and a supportive environment—so you can help shape the future of insurance. Zurich North America is a leader in risk management, with over 150 years of expertise and coverage across 25+ industries, including 90% of the Fortune 500®.

Join us for a brighter future—for yourself and our customers.

Zurich in North America does not discriminate based on race, ethnicity, color, religion, national origin, sex, gender expression, gender identity, genetic information, age, disability, protected veteran status, marital status, sexual orientation, pregnancy or other characteristics protected by applicable law. Equal Opportunity Employer disability/vets.

Zurich complies with 18 U.S. Code § 1033.

Please note: Zurich does not accept unsolicited CVs from agencies. Preferred vendors should use our Recruiting Agency Portal.

Location(s):

Primary Care Associate

Location: United States

Full-Time

Remote

Job Description:

Position Summary: The Primary Care Associate I provides exceptional service and support to our banking customers. Primary point of contact for customers and ensure customer satisfaction. Responsible for maintaining accurate records of interactions and cross collaboration across the organization.

Essential Functions

• Manage and resolve customer inquiries and issues using the customer relationship management (CRM) system
• Maintain accurate records of customer interactions and transactions
• Handle inbound and outbound phone calls with professionalism and efficiency
• Regular, reliable, and predictable attendance

Marginal Functions

• Provide outstanding customer service and ensure customer satisfaction
• Provide general support to customers during online account opening
• Collaborate with team members and internal stakeholders to improve customer service processes and outcomes
• Troubleshoot and resolve issues related to online banking services
• Provide general support to PCB's in customer relationship management
• Stay current on product knowledge and company policies to provide accurate information to customers
• Establish, maintain and enhance a relationship for business development opportunities if needed
• Maintain compliance with and adhere to all state and federal regulations and Bank policies and procedures, including, but not limited to Bank Secrecy Act, SAR, CTR, FACT ACT, Community Reinvestment Act, EEO, and fair employment practices
• All other duties as assigned

Minimum Educational & Experience Requirements

• Bachelor's degree (preferred but not required)
• Previous banking experience preferred, including proven ability in sales and lending and consumer onboarding

Minimum Skill Requirements

• Communicate effectively via email with internal and external stakeholders
• Strong problem-solving abilities and attention to detail
• Proficiency in using CRM software and other relevant tools
• Ability to handle multiple tasks and prioritize effectively
• A positive attitude and a passion for helping customers

Physical Demands

In terms of an 8-hour workday, "occasional" equals 1% to 33%, "frequent" equals 34% to 66% and "continuous" equals 67% to 100%. However, some duties are performed monthly, annually or sporadically throughout the year and are essential functions. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions of the position, if the accommodation does not impose an undue hardship that would require significant difficulty or expense.

• Continuous stationary position, particularly, but not limited to, at a desktop computer
• Continuous repetitive use of hands/arms; particularly concerning to typing, writing, phone & computer use
• Continuous communication: verbal and written, in-person, phone and electronic

Work Environment

• Remote with some travel to other locations

Title: Executive Assistant 

Location: Woodbury Heights United States

Category: Administrative

Salary Range: $22.74 to $34.32

Job ID: 984777

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to three senior executives. This role requires exceptional calendar management skills, strong attention to detail, and the ability to thrive in a fast-paced environment. The ideal candidate will be process-oriented yet adaptable, capable of handling multiple priorities with professionalism and discretion.  This is a Remote role that will require up to 10% travel.

Incentives

Remote position

What You'll Do

• have experience with SharePoint, Excel, Word and PowerPoint
• demonstrate strong attention to detail
• work as a team player and can work independently
• demonstrate the initiative to seek solutions, resolve issues and have a hunger to grow and develop in this role.

What We Offer

Compensation is fair and equitable, partially determined by a candidate's education level or years of relevant experience. Salary offers are based on a candidate's specific criteria, like experience, skills, education, and training. Sodexo offers a comprehensive benefits package that may include:

• Medical, Dental, Vision Care and Wellness Programs
• 401(k) Plan with Matching Contributions
• Paid Time Off and Company Holidays
• Career Growth Opportunities and Tuition Reimbursement

More extensive information is provided to new employees upon hire.

What You Bring

• fluent in Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint) and SharePoint
• detailed oriented, flexible, and have ability to manage multiple priorities
• have excellent organization, communication and project management skills.

Who We Are

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace ersity and inclusion as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to iniduals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. If you need assistance with the application process, please complete this form.

Qualifications & Requirements

Minimum Education Requirement - Associate's Degree or equivalent experience

Title: Executive Assistant - HYBRID - Denver

Location: Denver United States

Job Description:

2000 16th St, Denver, Colorado, 80202-5117, United States of America

We are looking for someone with proven excellence in an Executive Assistant role supporting Senior-Level Management (i.e. Senior Directors, Senior VP's, Divisional VP's, etc.) and C-Suite Executives. The ideal candidate will have the ability to articulate written and verbal communication, organize and manage multiple priorities and the flexibility to work long hours is a must! DaVita is looking for an inidual who will go above and beyond to extend the highest level of service possible. 'Thinking outside the box' to make things happen are key traits for this person.

What a superstar Executive Assistant looks like:

DaVita functions as a very fast-pasted work environment, so your ability to work at a high-level of proficiency with little supervision is essential. As an Executive Assistant, you are clever, resourceful and independently driven. You know how to take the ball and roll with it. You have the ability to Get Stuff Done; or GSD as we call it. This is the perfect role for someone who is assertive, organized and able to decisively make well thought out decisions and run with them. We will also be sure to put your multi-tasking skills to the test!

Responsibilities include, but are not limited to:

• Must be high energy with the ability to output and prioritize large volumes of information.

• High volume of scheduling, meeting/event planning and travel itineraries.

• Must serve the organization and outside constituencies.

• Act as a project manager for special projects, which may include planning and coordinating multiple presentations, dissemination of information and any other special tasks as assigned.

• Handle and route confidential and non-routine documents and information.

• Must be able to work flexible hours - available on weekends as needed.

• Willingness to work overtime

• Other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred.

• Proven experience as an Executive Assistant with a strong track record of longevity in the role.

• At least 3 years of experience supporting Senior-Level Management (VP, C-Suite, Senior Director, etc.).

• Excellent executive presence and communication skills.

• A sense of urgency, exceptional attention to detail, and a passion for getting things done.

• Strong interpersonal skills with the ability to connect with a erse group of colleagues and stakeholders.

• Advanced proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.

• Ability to manage and maintain confidentiality with sensitive information.

• Based in Denver, with the ability to work in the office three days a week, Tuesday through Thursday. Occasional flexibility to increase to five days as needed.

Here is what you can expect when you join our Village as an Executive Assistant:

• A community first, company second culture based on Core Values that really matter.
• Clinical outcomes consistently ranked above the national average.
• Award-winning education and training across multiple career paths to help you reach your potential.
• Performance-based rewards based on stellar inidual and team contributions.
• A comprehensive benefits package designed to enhance your health, your financial well-being and your future.
• Dedication, above all, to caring for patients suffering from chronic kidney failure across the nation. insert qualifications here

What We'll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out

• Support for you and your family: Family resources, EAP counseling sessions, access Headspace, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning.

#LI-TS2

At DaVita, we strive to be a community first and a company second. We want all teammates to experience DaVita as "a place where I belong." Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Iniduals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

The Wage Range for the role is $29.50 - $43.50 per hour.

For location-specific minimum wage details, see the following link: DaVita.jobs/WageRates

Compensation for the role will depend on a number of factors, including a candidate's qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits.

Title: REGIONAL ADMINISTRATIVE ASSISTANT - Baton Rouge, LA

Location: Gonzales, Baton Rouge United States

Job Description:

Job ID – Req158240

Category – Home Service Sales & Installation

What’s the best place we’ve ever built? The place where we work. At Home Depot, our goal is to provide the highest level of service, the broadest selection of products, and the most competitive prices. As the world’s largest home improvement specialty retailer, we operate more than 2,200 retail stores across North America. And each of our associates are focused one thing — helping our customers build and improve their homes, businesses, and ultimately their lives.

Work Location

Hybrid – An associate in a hybrid role blends in-office and remote/virtual working to complete their job duties. An associate may be required to work from a designated Home Depot location on some days, and may work from a virtual/remote location on others. We also refer to this as location – flex.

Work From Home – Location Specific – An associate in this role primarily works from home but is assigned a THD location and is periodically required to report to their in-office location. Associates must live within the same state and within a commutable distance of their assigned THD location.

Learn more about our 4 different work locations. Additional information will be provided during the application process.

Position Purpose:

The HDIS Regional Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams. The Regional Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations. This position meets and exceeds performance metrics relating to timely completion of paperwork, event planning, and effective management of branch assets. This position reports directly to the Field Services Director. 

Key Responsibilities:

• 30% – Assist with onboarding – Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, complete inquiries for internal partners, and assist other branches when necessary creating PowerPoint presentations.
• 40% – Support Development – Assist, train, and support development of part-time administration assistants. Support general office management, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet questions and paperwork. 
• 30% – Support Leader – Support Field Services Director by making domestic/international travel arrangements, scheduling/coordinating meetings and conferences, manage calendars, create PowerPoint presentations.

Direct Manager/Direct Reports:

• This position reports to Field Services Director

• This position has 0 Direct Reports

Travel Requirements:

• Typically requires overnight travel 5% to 20% of the time.

Physical Requirements:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Minimum Qualifications:

• Must be eighteen years of age or older.

• Must be legally permitted to work in the United States.

Preferred Qualifications:

• Knowledge or experience in the home improvement industry

• Previous administrative professional experience

Minimum Education:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

• High school diploma or GED

Minimum Years of Work Experience:

• 1

Preferred Years of Work Experience:

• 1

Minimum Leadership Experience:

• None

Preferred Leadership Experience:

• None

Certifications:

• None

Competencies:

• Action Oriented

• Optimizes Work Processes

• Communicates Effectively

• Customer Focus

• PC skills, knowledge, and proficiency in Microsoft Office tools

• Excellent communication skills, both written and verbal

• Strong attention to detail

• Ability to problem solve with success

Organization and time management skills with strong ability to handle multiple requests simultaneously

Benefits: 

Paid parental leave to bond with your new addition

401(K) savings plan with company match

Merit increases and performance bonuses

On-the-spot recognition and rewards for a job well done

Bonus Eligible

401(k) Company Matching

Employee Stock Purchase Program

Executive Assistant to CEO

New York, NY

The Team:

About the Role

What you will accomplish: 

• Expertly manage day-to-day scheduling, coordination, and meeting logistics, providing best in class support to John throughout his often back-to-back days; often with little oversight and making judgements based on known priorities of the business
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem solving
• Coordinate intuitive travel itineraries for John’s (often complex) trips in the US and abroad
• Ensure John is prepared for professional meetings and personal and professional events, by soliciting agendas, drafting prep docs, creating itineraries, making reservations, printing material, and going above and beyond to ensure effective preparation
• Conceptualize, plan, and execute complex, large-scale leadership offsites that John sponsors
• Manage all aspects of event planning and coordination for the above including venue selection, contract negotiation and vendor management, budgeting, attendee coordination, communications and day-of execution
• Own John’s expense reports and ensuring approvals are completed on time each month
• Be an active member of the broader EA community at Mammoth Brands, attending monthly meetings, contributing to best practices and knowledge sharing, and assisting with back-up coverage
• Assist with occasional, light-touch support for his family in a professional capacity
• Interact regularly and form relationships with executives and colleagues across various teams, with John’s family and close personal network, and with external partners such as investors, consultants, and our Advisory Board
• Be a positive ambassador by consistently acting in a way that leaves people with a positive perception of the company while truly embodying our values

This should describe you:

• You have 4-6 years of professional experience: and you have interest in continuing to grow as an Executive Assistant
• You’re exceptionally detail oriented: You are a perfectionist who never lets anything fall through the cracks. You close every loop, spot every error, and look around corners to make sure every detail is perfect.
• You possess foresight: If you had a superpower, it would be the ability to see (and plan) around corners; you’re proactive. You know there’s a problem – and you know how to fix it – before anyone else. When you finish a task, you ask yourself what else could make the outcome even better - planning for every scenario and leaving no stone unturned.
• You’re an excellent communicator: You can communicate nuance effectively to anyone, modifying your tone based on whom you’re speaking to. Regardless if it's an email, a phone call, or in person, you get things done by clearly and professionally expressing yourself.
• You’re open to giving and receiving feedback: Feedback is core to Mammoth Brands values. You lead with kindness and proactively offer, listen, and have direct dialogue daily to improve yourself, your team, and the company. You also receive feedback with curiosity - seeking to understand other perspectives, and incorporate feedback and input into your work moving forward.
• You’re resilient: in the face of challenges and obstacles, you remain steady and agile, energized to solve any problem. When you are stuck, you collect yourself, define the problem, and find the right support to help you out. There’s no sticky situation that you can’t wiggle your way out of, always coming to the table with solutions.
• You’re a pro at multitasking: You have the ability to manage multiple initiatives and projects at the same time and can easily context switch and redirect attention based on shifting priorities.
• You’re hardworking: You are endlessly reliable, credible, and consistent in your ability to produce the highest quality work, even outside the confines of a 9-5 job when it's vital. Everyone counts on you all the time, and you always come through. Whether it’s coordinating on-site catering, or executing a large-scale event, you’re down for anything, big or small.
• You exercise good judgment: You’re trustworthy and exercise good judgment with the most confidential and sensitive information. You know how to tactfully navigate requests for information that may not be best shared; you help to put out, rather than flame, rumors and gossip.
• You’re a people person: You’re curious about people, energized by forming relationships, getting to know people, and working with and through them.

Here's who you'll work with:

• Reporting to John’s Chief of Staff and directly supporting John Butcher
• You’ll work with John’s leadership team, in close partnership with partners from across the company

Benefits and perks

• Medical, dental, and vision coverage
• 401k match
• Equity in Mammoth Brands 
• Flexible time off and working hours
• Wellness and L&D stipends
• 4 weeks sabbatical after 5 years, 6 weeks after 10 years, and 8 weeks after 15 years 
• 20 fully paid weeks off for parents who give birth, or 16 fully paid weeks off for all other paths to parenthood
• Fun IRL and virtual events including happy hours, team building events, and parties on our rooftop
• Free products from all of our brands

The Mammoth Brands' working model is in-office Tuesday, Wednesday, and Thursday. 

We can’t quantify all of the intangible things we think you’ll love about working at Mammoth Brands, like the exciting challenges we tackle, the smart and humble team you’ll get to work with, and our supportive and inclusive culture. The base salary hiring range for this position is $95,000-$120,000, but the final compensation offer will ultimately be based on the candidate’s location, skill level and experience.

Administrative Assistant

Remote

#205929

Overview

Placement Type:

Temporary

Salary:

$17.67-19.58 Hourly

Start Date:

01.20.2026

Are you ready to make a significant impact in the healthcare industry, contributing directly to initiatives that improve patient care and health outcomes? Partner with Aquent to join a leading organization dedicated to enhancing healthcare quality and operational excellence. We are seeking a highly organized and detail-oriented professional to play a pivotal role in supporting our critical data collection and administrative efforts. Your work will directly empower our teams to accurately gather and process vital health information, ensuring the integrity of our quality measurement programs. If you thrive in a fast-paced environment and are passionate about contributing to meaningful healthcare advancements, this is your opportunity to shine!

This dynamic role is essential for the smooth operation of our health information collection process. You will be the linchpin connecting our abstractors with vital medical records, directly contributing to the accuracy and efficiency of our quality initiatives. Your proactive support will ensure that crucial health data is gathered and processed effectively, ultimately supporting better health outcomes for members.

Responsibilities:

• Serve as a primary point of contact, communicating effectively with provider offices to facilitate medical record collection.
• Manage the process of requesting and obtaining medical records, including faxing member lists and tracking activities.
• Provide comprehensive administrative support to the healthcare quality team in their daily operations.
• Handle incoming inquiries from abstractors and providers, promptly addressing needs and providing necessary documentation.
• Prepare and dispatch requests for medical records to healthcare providers.
• Proactively identify and resolve logistical challenges with providers and abstractors to ensure seamless operations.
• Perform accurate data entry to support project requirements and maintain up-to-date records.
• Assist with various aspects of project coordination, ensuring tasks are completed efficiently and on schedule.

Qualifications:

• Demonstrated understanding of medical knowledge and terminology.
• Proven knowledge of healthcare quality measures (e.g., HEDIS) and experience in reviewing medical records.
• Ability to accurately read and interpret complex medical records.
• A professional demeanor coupled with a strong work ethic.
• A conscientious problem-solver who is eager to learn and takes personal pride in the accuracy and quality of their work.
• Exceptional verbal and written communication skills, ensuring clarity, conciseness, and appropriateness in all interactions.
• Proficiency in computer applications, including Microsoft Word, Excel, email, and Adobe Reader, with the ability to manage and save files effectively.
• Ability to lift up to 25 lbs.
• Commitment to working full-time (40 hours a week), Monday through Friday.
• Excellent organizational and time management skills, with a proven ability to manage multiple tasks efficiently.
• Adaptability and resilience to work effectively under pressure and meet critical deadlines.
• Unwavering commitment to maintaining the safety, organization, and confidentiality of all collected information.
• High School Diploma or GED from a verifiable institution.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Administrative Assistant II

JR162382

Location: This role requires associates to be in-office 1 day per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Alternate locations may be considered.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

The ideal candidate will need to be within a commutable distance to the Denver, Colorado office.

The Administrative Assistant II Responsible for providing high level administrative support to an inidual or department.

How you will make an impact:

• Researches and verifies information pertaining to reports; prepares/tracks budgets; creates databases and analyzes moderately complex data.
• Supports projects by assisting manager/department, builds and maintains project plans, schedules and contributes to meetings to ensure project deliverables are met.
• Prepares correspondence and reviews documentation for conformance with internal policies and procedures.
• May maintain files, orders supplies, coordinates meetings and compiles and distributes meeting minutes.
• Handles travel arrangements and expense reports.
• May screen, handle or distribute incoming calls and complaints.

Minimum Requirements:

• Requires a HS diploma or GED and a minimum of 4 years administrative experience: or any combination of education and experience which would provide an equivalent background.

Preferred Skills, Capabilities, and Experiences:

• Computer experience and typing skill of 45 words per minute preferred.
• BA/BS degree preferred.

For candidates working in person or remotely in the below location(s), the salary* range for this specific position is $26.15 - $39.23.

Locations:  Colorado

In addition to your salary, Elevance Health offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company.  The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.

• The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

Job Level:

Non-Management Non-Exempt

Workshift:

Job Family:

ADM > Office/Admin Support

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact [email protected] for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Chat and Text Supervisor

Location: Los Angeles United States

Part-Time

Remote

Job Description:

Chat and Text Supervisor (Olympic Suicide Prevention Center)

This is a fully remote position. The pay for this position is $28.00 per hour with a $5.00 overnight differential.

The schedule is Sunday, Monday, and Friday from 1:00am-9:30am PST, totaling 24 hours per week.

This role requires a four-week 40-hour per week training (Monday to Friday 9:00 AM to 5:00 PM PST) at the start of employment.

Our work schedules are subject to change as necessary to meet the Agency's and its client's needs. Reasonable notice is provided to facilitate personal planning.

Ask us about loan repayment programs you may qualify for by working at Didi Hirsch.

About Didi Hirsch

Didi Hirsch Mental Health Services has been a national leader in whole-person mental health, crisis care, and substance use services since 1942 and is home to the nation's first Suicide Prevention Center. We are a nonprofit organization providing care to about 270,000 people annually across our programs. Didi Hirsch has deep roots in community-based mental health and a commitment to providing culturally responsive services that are just and equitable. More than 1,000 dedicated employees and volunteers make Didi Hirsch's work possible.

Summary

As a Chat and Text Supervisor, you will be responsible for the oversight and support of crisis chat and text counselors for the Suicide Prevention Center's Crisis Chat and Text Services to ensure compliance with program standards, contracts, policies, procedures and guidelines.

Primary Duties

• Live monitors chat/text queues and counselor adherence to policies/practices ensuring smooth service delivery.
• Observes, documents, and reports feedback in the end-of-shift email and to Program Coordinators related to on-shift counselor performance.
• Locates appropriate resources for crisis chat and text counselors while they are on a chat or text.
• With support from the On-Call Supervisor, may make the determination of mandated reports and sending rescue to chat or text visitors.
• Reports platform issues and other tech issues to program leadership and acts as the primary communication link between frontline staff and leadership, ensuring that operational incidents and challenges, employee concerns, clinical compliance requirements are properly documented and escalated.
• Initiates debriefing sessions with crisis chat and text counselors after they have taken a chat or text.
• Identifies crisis chat and text counselor training needs and provides inidual support.
• With support from Program Coordinators, monitors chat/text answer rates to ensure they remain at or above 95%.
• Attends routinely scheduled meetings as requested or required for the Suicide Prevention Center and/or Didi Hirsch.
• Fosters a positive and supportive work environment.
• Takes chats and texts as needed to support program needs.
• May participate in outreach and media related activities.
• May participate in SPC training activities.

Position Requirements

• Possess a high school diploma or equivalent.
• Be 18 years of age or older.
• Have high speed internet with an active Ethernet connection, and a quiet/confidential workspace.
• Have availability and flexibility to work the daytime, evening, overnight and weekend shifts.
• Demonstrate current knowledge of all job specific skills including volunteer supervision, crisis intervention, suicide prevention, crisis line procedures, multicultural and socio-economic issues.
• Have basic supervisory skills sufficient to manage volunteer crisis chat and text counselors, enforcing policies and procedures while maintaining a supportive environment.
• Able to efficiently use the personal computer to include Microsoft Office Suite and crisis line software.
• Support the values and mission of Didi Hirsch as related to employment.
• Know and comply with Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to emergency mental health services.
• Present ideas, information, and viewpoints clearly, both verbally and in writing.
• Have strong interpersonal skills, interact well with others, and effectively communicate to others when conflicts occur.
• Demonstrate commitment to team objectives and Didi Hirsch philosophies.
• Ability to adapt and be flexible to changes in protocol and program needs.

Our Vision

A future where everyone has equitable access to care and is empowered to achieve optimal mental health and well-being.

Our Mission

Didi Hirsch provides compassionate mental health, substance use, and suicide prevention services to iniduals and families, especially in communities where discrimination and injustice limit access.

Core Values

Excellence: We are constantly innovating, learning from the communities we serve, and applying the latest research to advance best practices. We uphold the highest ethical standards to ensure we are providing compassionate and excellent care.

Diversity & Inclusion: We value ersity of background, experience, and ideas. We celebrate differences and prioritize creating a sense of belonging.

Equity: We are dedicated to promoting health equity in our communities, and we work to dismantle disparities and discrimination within both systems of care and society.

Well Being: We are devoted to the well-being of our staff, volunteers, and communities, and believe healthy teams lead to healthy clients.

Advocacy: We advocate across all levels of government and use our voice to reduce barriers to care with the goal of access to high quality, integrated healthcare for all.

Community Engagement: We build partnerships in the community and across sectors to create a more inclusive and responsive mental health ecosystem and enhance greater accessibility to care and support.

#LI-LR1 #LI-Remote

Title: Credential Coordinator

Location: Florida - Remote

Full time

Job Description:

Country:

United States of America

Location:

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

Come join us today!

RESPONSIBILITIES

• Responsible for credentialing all the Physicians and Allied Health Professionals.

• Processes credentialing and re-credentialing applications of health care providers.

• Obtains required paperwork, reviews applications, prepares verification letters and utilizes the credential software program.

• Contact medical office staff, licensing and government agencies as well as insurance carriers to complete credentialing and re-credentialing applications.

QUALIFICATIONS

• High School or GED preferred. -

• Prior credentialing experience strongly preferred. -

• Administrative support experience preferred. -

• Ability to work effectively with sensitive and confidential material. -

• Strong customer focus required. -

• Proficiency in MS Office Word, Excel, Power Point, and Outlook required.

VALUES:

• Patient First - Keeping the patient at the center of everything we do

• Accountability - Taking responsibility for our actions

• Commitment & Care - Upholding FCS vision through every action

• Team - Working together, one team, one mission

Expectations for all Employees

Every FCS employee is expected to regularly conduct themselves in a professional and respectful manner, to comply with all labor laws, workplace policy and workplace practices. Employees are expected to bring issues of any forms of workplace harassment, discrimination, or other potential improprieties to the attention of their management or the human resources department.

#FCS-CORP

#LI-YB1

SCREENINGS - Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening. Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing. Medical Marijuana cards are not recognized.

Title: Administrative Assistant (54788)

Location: Marietta United States

Job Description:

Position Type

Full Time Indirect

Job Category

Administrative

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a erse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States.

Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.

The Position:

We are looking for a proactive and highly organized Administrative Assistant to join our team. The ideal candidate will be organized, efficient, and capable of handling a variety of administrative and operational responsibilities with professionalism and discretion. This role is essential in supporting office management, billing and invoicing, scheduling, client coordination, and excellent external and internal communication.

This role will be based in our Marietta, GA office and offers a hybrid work schedule.

Responsibilities:

• Provide direct administrative support to personnel and clients by utilizing internal systems and processes
• Support key financial processes, including billing, invoicing, accounts payable, and accounts receivable, in coordination with internal finance teams
• Prepare quotes and schedule on-site services in a timely and accurate manner
• Assist with gathering employee payroll and expense report data (hours worked, reimbursements)
• Interpret and process customer purchase orders in accordance with company policies
• Serve as a primary point of contact for customer inquiries, ensuring professional and timely communication
• Maintain accurate records, reports, and filing systems; organize and archive documentation in compliance with company standards
• Collaborate with other locations to coordinate documentation and work processes
• Arrange and manage all aspects of travel logistics for personnel, including airfare, accommodations, and rental vehicles
• Communicate with clients, as needed
• Perform additional administrative duties and special projects as assigned by management

Qualifications

Skills and Requirements:

• 3 - 5 years in an office administrative role and/or relatable experience with a high school diploma (or equivalent) required; associate or bachelor’s degree preferred
• Experience in customer and vendor invoice creation / generation
• Basic accounting knowledge with experience with accounting software
• Prior customer service or client-facing experience is required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience in utilizing MS Teams and SharePoint is a plus; not required
• Demonstrated ability to handle sensitive financial and client information with confidentiality and accuracy
• Exceptional organizational skills and attention to detail with a high level of accuracy in all work performed
• Proven ability to manage multiple tasks simultaneously and prioritize workload effectively
• Ability to work independently and as part of a team in a fast-paced environment
• Strong communication skills, both written and verbal; ability to communicate clearly with both internal stakeholders and external clients
• A positive attitude with a willingness to assist the team and provide white glove service to internal / external customers and partners

Additional requirements:

• Ability to learn and comply with all company policies and procedures.
• Applicants must pass a pre-employment drug screen and background check.

EOE/AA/M/F/Vet/Disability

ATS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race, color, religion, gender, age, national origin, disability, veteran status, or any other protected characteristic as established by law.

U.S. Persons” Only:  A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”).  Accordingly, the company will consider only “U.S. Persons” for this position.  A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States.  This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

Title: Medical Records Specialist

Location: Roanoke United States

time type: Full time

job requisition id: R037981

Job Description:

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!

O.N.E Purpose:

• Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations.

• Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation.

• Striving for Excellence: Execute at a high level by demonstrating our "Best in KLAS" Ensemble Difference Principles and consistently delivering outstanding results.

The Opportunity:

Job Description

ENTRY LEVEL CAREER OPPORTUNITY OFFERING:

• Bonus Incentives

• Paid Certifications

• Tuition Reimbursement

• Comprehensive Benefits

• Career Advancement

• This position will pay between $15.00 - $16.05/hr based on experience

We are seeking a Medical Records/Health Information Management Specialist.

Job Responsibilities:

• Completes analysis/reanalysis of all records accurately and timely

• Completes accounts from Meditech System Waiting for Documentation and Missing Document work queues when missing documentation is received.

• Follow-up with ancillary/nursing departments for missing documentation as outlined.

• Follow-up with providers regarding missing documentation/dictation preventing the account from being coded.

• Completes unbilled spreadsheet with updates regarding the status of missing documentation and sends to management.

• Reviews medical record documentation in electronic medical records and, creates appropriate charting deficiencies in the deficiency management system, and assigns those deficiencies to the appropriate provider(s).

• Actively manages various analysis-specific work queues, electronic and manual, to ensure timely analysis and chart completion.

• Adheres to established company standards/policies and system workflow guidelines to add and re-assign accounts to appropriate work queues for processing.

• Identifies systematic problems and routes to the Manager for facility resolution.

• Promptly reports issues and trends not complying with facility or corporate policies/standards.

• Documents all workflows, including any alterations, modifications, and changes that will occur based on the processes that will be implemented or enhanced.

• Other duties as assigned

Experience We Love:

• Knowledge of CMS, and Joint Commission regulations preferred

• EMR experience preferred

• Healthcare Revenue Cycle experience preferred (Acute care facility HIM experience)

Certifications:

• CRCR Required within 9 months of hire (company paid)

Join an award-winning company

Five-time winner of "Best in KLAS" 2020-2022, 2024-2025

Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-2024

22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024

Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024

Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023

Energage Top Workplaces USA 2022-2024

Fortune Media Best Workplaces in Healthcare 2024

Monster Top Workplace for Remote Work 2024

Great Place to Work certified 2023-2024

• Innovation

• Work-Life Flexibility

• Leadership

• Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

• Associate Benefits - We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.

• Our Culture - Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.

• Growth - We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.

• Recognition - We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.

This posting addresses state specific requirements to provide pay transparency. Compensation decisions consider many job-related factors, including but not limited to geographic location; knowledge; skills; relevant experience; education; licensure; internal equity; time in position. A candidate entry rate of pay does not typically fall at the minimum or maximum of the role's range.

Title: Senior Administrative Assistant

Location: Boston United States

Full time

Hybrid

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Department of Radiation Oncology:

This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff.

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

• High school diploma or GED is required, associate's degree preferred.
• Experience in an administrative role, preferably in a healthcare setting 5-7 years is required.
• Experience supporting senior-level staff 1-2 years is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.43 - $29.21/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Executive Assistant

Location: Boston United States

Full time

Hybrid

Job Description:

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Full Time onsite with one hybrid day

Monday - Friday 7:30am to 4pm

May required traveling: to Brigham & Women's, Mass General and Assembly Row

Job Summary

The Executive Assistant supports the Chair of the Enterprise Pathology Department.

Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of isions, departments, or administrative units).

Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.

Essential Functions-Perform secretarial and administrative duties for an executive or chief.

• Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
• Prepares correspondence, meeting minutes or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often called upon to interpret and communicate executive or board's intent to other employees.
• Perform payroll functions for executive team.
• Assists other administrative/executive assistants and may assist with orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under minimal supervision.

Qualifications

Education

Associate degree or bachelor's Degree with experience working with Executive Chairs required

Experience

experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required

Knowledge, Skills and Abilities

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot.
• Ability to analyze a situation and determine best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

275 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$22.88 - $32.72/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Regional Manager, Scheduling

Location: Sacramento United States

ID: 2025-5506

 Category: Center Support

 Position Type: Full-Time

 Posted Pay Range: $92,900-$120,800

Job Description:

This is a fully remote position. However, because the Regional Manager role is closely aligned with our West Coast operations, we are seeking candidates who reside in the Pacific Time Zone. Candidates located in the Mountain Time Zone may also be considered, provided they can align their working hours with Pacific Time as needed.

The Regional Manager, Scheduling oversees a region (estimated 4 centers across 2 states) supporting the operations of the scheduling department ensuring meeting regulatory timelines of services and consistency of best practice and processes across the team.

Work-from-Home role with up to 50% planned travel to the facilities, including out of state overnight stays for training and staff meetings.

Reports to Director of Scheduling for all centers and manages the Scheduling Managers and ultimate oversight of the enterprise scheduling coordinators.

Scheduling Oversight - 40%

• Oversees the development staffing calendars and assure staffing needs are adequate to sustain high participant satisfaction. Implement alternative staffing patterns as needs arise, taking into consideration department budgetary constraints and performance requirements and restrictions.
• Enhances workflows across all centers when applicable.
• Monitors adherence to policies and established procedures.
• Supervises the scheduling of active orders.
• Ensures the timeliness of appointment scheduling.
• Ensures the timeliness of post-appointment reconciliation.
• Participates within the interdisciplinary teams to supervise the Scheduling functions for planning, coordination, and monitoring of the care of InnovAge PACE program participants.
• Supports Scheduling Coordinators with escalation of orders to other members of the Interdisciplinary team.
• Partners with Center Triads to ensure alignment with Center direction.
• Tracks common issues and provide training to staff to prevent the issue from reoccurring.
• Trains and delegate appropriate training responsibilities for new and current staff. Schedule and facilitate cross-training of team members when appropriate.
• Interviews and makes hiring recommendations to maintain adequate staffing.
• Completes new team member orientation and training within areas of responsibility.
• Conducts timely training assessments. Develops and/or update training modules. Keeps accurate records of personnel training schedules as well as training checklists.
• Ensures all education is completed via Relias.
• Identifies focus areas for competency assessments and provide training opportunities addressing areas highlighted by these assessments.

Supervision - 60%

• Effectively supervises and manages direct reports and provides, by example and leadership, motivation, and direction to employees of the organization.
• Monitors and productivity of all Scheduling Coordinators, providing support and correction for under-producing staff.
• Fulfills supervisory responsibilities in accordance with the organization's policies and applicable state and federal employment laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; recognizing and rewarding employees; corrective disciplinary procedures and practices (under direction of supervisor and in partnership with Human Resources), addressing complaints and resolving problems.
• Ensures annual employee performance reviews are conducted in a timely and effective manner. Evaluates performance of employees for compliance with established policies and objectives of the organization and contributions in attaining objectives. Ensures employees complete required education.
• Helps set the tone of the department to ensure morale, teamwork, and that the positive employment culture of the organization is maintained, as demonstrated by employee engagement survey results.
• Regularly schedules leadership/management, department, and staff 1:1 meetings to provide leadership, development, and a forum for communication to ensure coordination and collaboration in meeting organization and inidual goals.

REQUIRED

• 8+ yrs in healthcare related scheduling.
• 5+ yrs as a manager, supervisor and/or team lead for a healthcare related administrative area(s).
• Position history to indicate increasing levels of responsibility over time.
• Overseeing and functioning with an EMR including logistics of scheduling, point of care documentation, tracking completion of visits, and regulatory compliance check points.
• High School diploma

PREFERRED

• Associates of Applied Science or related
• 3+ yrs supervising staff
• Previous PACE program experience
• Proficient in medical terminology

Benefits

InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.

InnovAge is committed to equal opportunity and affirmative action, and we strive to create a erse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.

Posted Pay Range

$92,900-$120,800

Additional Information

Compensation Disclaimer

The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.

Agency Disclaimer

InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.

Executive Assistant

Hybrid

locations London, England

Full time

job requisition id 19679

Executive Assistant

Location: Shaftesbury Avenue (Hybrid: appx 3 days per week in office)

At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us.

The Role:

As the Executive Assistant EMEA, you’ll be at the heart of our EMEA leadership team, providing proactive, high-level administrative support to the Senior Vice President & General Manager (SVP & GM), EMEA, and collaborating closely with the Senior Executive Assistant and the wider EMEA Executive Team.

You’ll play a pivotal role in ensuring seamless daily operations, strategic planning, and stakeholder coordination across multiple time zones. Your commitment to fostering a positive, collaborative culture and your ability to thrive in a fast-paced, international environment will help drive our business forward and embody Decker’s core values.

Your Impact:

• Proactively manage complex calendars and diaries across multiple time zones, ensuring alignment with the EMEA corporate calendar and optimizing the SVP & GM’s availability.
• Coordinate and schedule internal and external meetings, including logistics, agendas, briefing documents, and follow-ups.
• Attend key meetings to capture minutes, track action items, and ensure timely follow-up on deliverables.
• Oversee all travel arrangements, including bookings, visa processing, and on-the-ground logistics, ensuring compliance with travel budgets and policies.
• Prepare and submit expense reports and manage holiday requests for the SVP and direct reports, ensuring timely approvals and compliance.
• Draft and manage professional correspondence and sensitive documents across multiple platforms.
• Serve as a primary point of contact for internal colleagues, customers, and external partners, coordinating regional visits and ensuring a high standard of service.
• Plan and execute internal team events, client dinners, and external engagements, managing logistics, RSVPs, and budgets.
• Provide a wide range of administrative assistance, including document preparation, project coordination, research, and reporting.
• Support the EMEA Executive Commercial Team and Senior Executive Assistant with travel, expenses, project tasks, and event coordination.
• Assist in planning and executing corporate events, such as Town Halls and team-wide meetings, ensuring smooth operations.

COME AS YOU ARE  

We celebrate ersity—of your background, your experiences, and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together.

Who You Are:

• Self-aware with high-level of emotional intelligence
• Highly organized, proactive, and self-motivated team player
• Flexible and able to adapt to change
• You have superior communication skills to address all levels of the organisation

We would Love to Hear from People with:                

• Demonstrable experience as a PA or EA within fast-paced, dynamic organization
• Proficiency in MS Suite (Outlook, Teams, PowerPoint, Word, Excell – Intermediate or above)
• Experienced in using virtual communication and collaboration platforms (e.g., Microsoft Teams, Zoom)
• Familiarity with working across international teams and time zones is desirable
• Strong internal and external customer service orientation
• Capable project coordination skills, with attention to detail and follow-through
• Passionate about innovation, with a genuine interest in social media, emerging technologies, and AI

What We Will Give You:

• Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued

• 27 Days Holidays + Bank Holidays & some time away from work – on top of generous holiday allowance, we can generally take advantage of half day Fridays providing our work is finished for the week

• Extras, discounts, perks & volunteering opportunities - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras

• Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development including Global Mentorship Programme

• Hybrid & Flexible Working Environment

Equal Employment Opportunity

Customer Service Operations Associate

remote type

Hybrid (8 days/month)

locations

USA - Dallas, TX

time type

Full time

job requisition id

R0052707

As a Customer Service Operations Associate, you'll engage in a range of operational and administrative tasks to enhance our customer service processes. You'll address customer inquiries, monitor operational performance, and collaborate with team members to ensure efficient service delivery. Building on your foundational knowledge, you will help improve our processes and ensure customer satisfaction.

Responsibilities:

Skills:

Senior Executive Assistant, Legal Team (R-18560)

Jacksonville - Florida - United States

Legal 

Employee: Full Time 

Hybrid

Why We Work at Dun & Bradstreet

We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to support the

Chief Ethics & Compliance Officer, our Regulatory, Compliance & Ethics(RC&E)Program, the Litigation

and Employment Legal team, and our broader Legal team at Dun & Bradstreet. This role requires

exceptional organizational and planning skills, attention to detail, flexibility and comfort with change, the ability to manage complex schedules, communications, and cross-functional coordination across a broad range of global stakeholders, internally and externally. The Senior Executive Assistant will also contribute to the RC&E Program roadmap, key RC&E project teams, and the RC&E leadership team.

Essential Key Responsibilities

•Executive Support:

o Manage and prioritize the CECO’s calendar and the Vice President, Associate General Counsel –

Litigation and Employment’s calendar, including scheduling meetings across time zones,

coordinating effectively with internal and external stakeholders, and ensuring alignment with

strategic priorities. Coordinate the booking of travel domestically and internationally, manage travel

itineraries, and provide executive support for any issues and changes needed during travel.

o Prepare briefing materials, agendas, and follow up documentation for RC&E Program meetings, executive meetings, CECO external engagements, group meetings, and 1:1s.

o Support the CECO in budget and forecast management.

o Handle confidential communications, documents, and sensitive information with discretion and

professionalism.

o Support Litigation & Employment Team (LET) in various LET projects and initiatives, including, but

not limited to, sending Records Hold Notices, where necessary, and maintaining/creating LET

records in legal team document management system (Lawvu).

•Regulatory, Compliance & Ethics (RCE) Team and broader Legal Team Coordination:

o Assist in the preparation and tracking of legal, regulatory, and compliance documents, and filings.

o Support 5Rs review coordination, reporting, and communications processes as an extended

member of the RCE Program, Analytics & Monitoring Team.

o Provide extended administrative support to other Legal team members including document

management, meeting logistics, and coordination of recurring team meetings.

o Support the onboarding and coordination of external counsel and other third parties, including 5Rs submissions, engagement, purchase orders, billing and invoice management, contract extensions and compliance documentation.

o Process expense reports.

o Support onboarding of new team members.

•Meeting & Event Management:

o Organize and support coordination of RCE team meetings, including preparation of agendas and

follow up actions and tracking tasks to completion.

o Plan and execute team events, offsites, workshops, and training sessions across sites and markets.

o Coordinate and manage complex travel arrangements for leaders, including domestic and

international flights, hotel accommodations, ground transportation, and itineraries. Ensure all travel

plans align with company policies and preferences, proactively resolve any travel-related issues,

and provide detailed travel briefs and documentation prior to departure.

•Communication and Liaison:

o Support RC&E Program awareness, communications, and training initiatives in partnership with

Corporate Communications team

o In partnership with the head of RCE Program, Analytics & Monitoring, serve as the liaison between

the CECO and internal teams, ensuring timely follow up and alignment on priorities. Draft and

manage RCE internal communications, including email correspondence and executive summaries.

o Coordinate with RC&E Program stakeholders and other Legal stakeholders to support global and

cross-regional initiatives and to ensure consistent messaging.

Education and Experience

• • Bachelor's degree required with 5-7 years of relevant experience

Essential Skills and/or Certification

• • Preferred Attributes:

  • 5+years of professional experience as an executive assistant or project coordinator/manager, in administrative, legal, compliance, procurement, or a related field.
  • High standard of excellence, accuracy and consistency, personal integrity, and accountability.
  • Exceptional organizational and time management skills.
  • Ableto collaborate, communicate, and engage effectivelyand continuouslywitha broad range of
  • internal and external stakeholders.
  • Advanced written and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite skills and document management systems.
  • Comfortable with technology, especially emerging technologies and preferably task automation
  • and/or generative AI tools
  • Able to manage severalconcurrentprojects, multitask, and work well under pressure.
  • High level of integrity and ability to handle confidential information.
  • Familiarity with compliance, regulatory, and legal terminology and processes is a plus.
  • Proactive and resourceful problem-solver.
  • Calm under pressure and able to manage multiple priorities.
  • Collaborative team player with a positive attitude.
  • Detail-oriented with a commitment to excellence.

Physical Requirements

• • Ability to sit, speak and operate telephone and/or computer for long periods of time
  • Ability to handle pressure, stressful conditions, and conflict resolution
  • Ability to work day, evening and/or weekend hours as needed
  • Regular attendance in the office

Benefits We Offer

· Generous paid time off in your first year, increasing with tenure.

· Up to 16 weeks 100% paid parental leave after one year of employment.

· Paid sick time to care for yourself or family members. 

· Education assistance and extensive training resources.

· Do Good Program: Paid volunteer days & donation matching.  

· Competitive 401k with company matching. 

· Health & wellness benefits, including discounted Wellhub membership rates.

· Medical, dental & vision insurance for you, spouse/partner & dependents.

Benefits Program Coordinator

​​​​​​​Overview

In this role, you’ll support the smooth operation of our company’s benefits programs. By assisting with day-to-day tasks, you’ll help ensure our benefits align with employee needs, company objectives, and compliance standards. Your contributions will enhance the overall benefits experience, making a positive impact on our employees’ well-being and satisfaction.

The Benefits team is at the heart of our people strategy, ensuring our employees feel supported, informed, and empowered by world-class benefits programs. We work cross-functionally with People Analytics, People Operations, People Technology, and external stakeholders to innovate and optimize key benefits initiatives. Strategic programs range from Health and Welfare benefits to Mental Health and Financial Wellness. Innovation, engagement and efficiency are top of mind for this team as they play an essential role in shaping a workplace and culture where everyone thrives together.

About the Job 

• Assist with the administration of various benefit and leave of absence programs which include medical, dental, vision, disability, life insurance, pre-tax benefits and COBRA.
• Serve as the first point of contact for HR and employees for various benefit issues such as coverage, enrollment eligibility, qualifying life event changes, claims and other benefit matters
• Audit weekly benefit deductions and EDI File feeds and coordinate with HRIS team, benefit vendors and payroll when necessary.
• Prepare, run and distribute ad hoc data reports through HRIS system
• Provide backup support to Benefits Analyst
• Prepare and maintain employee benefit files and presentations
• Assist with benefit configuration in workday system and corresponding testing
• Support compliance reporting and procedures in accordance with ERISA, Section 125 and ACA
• Contribute to the preparation and execution of annual open enrollment processes

About You

Minimum Qualifications

• Experience in 401(k) plan administration, including compliance testing and audits.
• Prior experience in data analytics with hands-on experience using AI and predictive tools.
• Proficiency in creating clear, impactful data visualizations, dashboards, and reports.
• Solid working knowledge of benefit regulations such as ERISA, ACA, and HIPAA.
• Problem-solving skills with the ability to manage complex, detail-oriented tasks.
• Excellent communication and collaboration skills to work effectively with internal teams and external vendors.

Preferred Qualifications

• Certification in HR or Benefits Management (e.g., CEBS, SPHR, SHRM-CP).
• Experience managing and integrating benefits during mergers and acquisitions.
• Prior success in using AI to optimize benefits operations and enhance outcomes.
• Proven ability to navigate complex decision-making situations while maintaining compliance.

#LI-Remote

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$94,000—$104,000 USD

WA

$90,000—$100,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$86,000—$96,000 USD

All other states

$77,000—$86,000 USD

Executive Assistant (C-level)

Mexico

Other

Years of Experience: 10+ years

Job Summary: 

The Executive Assistant provides organized and detail-oriented executive support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned.

Uses discretion and judgment to prioritize, follow up, and execute schedules and deliverables. May be involved in minute taking and the development or administration of policies and procedures. The Executive Assistant will support C-level executives end to end, as well as two additional leaders based on the East Coast and West Coast of the United States.

Responsibilities and Duties: 

• The Executive Assistant will serve as a liaison to the Board of Directors and senior management teams; organize and coordinate executive outreach and external relations efforts, and oversee special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal inidual will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to develop strong relationships with senior management across functions and levels. Ability to interact with a mélange of cultures. Excellent ability to communicate complex issues simply and compellingly to successfully influence senior business leaders. Ability to establish a position of trust with senior leaders to provide interventions and counsel. Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision-making when responding to internal and external stakeholders, escalating issues when necessary.
• Interact with the Board of Directors, organizing and managing their agendas for company visits. Help coordinate the planning and logistics of Board meetings.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents, and reports for management.
• Handle strategic meeting calendars, ensuring timing and logistical details are in place to maximize the C-level executive’s efforts while acting as a liaison on their behalf
• Create agendas for meetings, join meetings with the C-level executive and direct reports where appropriate, take notes, and draft meeting recaps, including decisions, action items, and due dates.
• Simultaneously manage multiple projects by capturing all items in Excel or similar productivity tools. Provide regular and proactive updates on progress to the C-level executive.
• Organize and prioritize critical issues and required information for the C-level executive and direct where appropriate to facilitate efficient decision-making and implementation.

 Qualifications and Skills:

• Minimum 10 years of experience as an Executive Assistant or similar role.
• Proven experience working with U.S.-based executives in global or multinational environments.
• Strong experience arranging travel (domestic and international).
• Excellent organizational skills and high attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur for expense management.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to handle confidential information with discretion.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Availability to work according to East Coast(US hours).

Additional Skills: 

• Capable of working under-pressure and multi-tasking on multiple simultaneous projects.
• Strong presentation skills, and transformational change management experience.
• Possess practical and hands on approach to project management.
• Excellent communicator and ability to communicate with humility.
• Extremely organized, with excellent attention to detail.
• Capable of adapting to new challenges on the fly.
• Can-do attitude, positive towards work and with a willingness to grow within the company.
• Negotiation and Influencing skills.

Counsel Support Associate (Remote - CA)

Hybrid

locations USA - CA (Remote)

time type

Full time

job requisition id R23311

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description Summary

This Legal Administrative Assistant (Counsel Support Associate) provides administrative support for Client Legal Services Attorneys in an Insurance Defense office under limited supervision. The role enters and manages data including pleadings, motions, and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining, and archiving files, in addition to monitoring and routing internal and external client communications.

Job Description

Key Responsibilities

• Legal Documentation: Prepare, generate, and manage pleadings, motions, subpoenas, deposition notices, and other legal correspondence using the case management system.

• Case Coordination: Support attorneys throughout the full lifecycle of a case—from intake and assignments to file closure—ensuring deadlines are tracked and cases are properly documented.

• Scheduling & Calendar Management: Schedule hearings, depositions, mediations, and trials; confirm dates with courts, vendors, clients, and opposing counsel; and maintain accurate calendars for all relevant case events.

• Data Entry & E-Filing: Upload documents and e-file in various court systems, ensuring accurate recordkeeping in Team Connect and other case management systems.

• Administrative Operations: Scan and upload documents, handle checks appropriately, and maintain organized file systems.

• Client & Court Liaison: Communicate professionally with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence.

• Team Collaboration: Partner with attorneys and claims teams to support ongoing litigation needs and contribute to a positive team environment.

• File Closure & Archiving: Ensure files are closed properly, documents are archived, and all closing procedures are followed accurately.

Minimum Qualifications

• Administrative or office experience, preferably in a legal or professional services setting; legal support experience is a plus but not required.

• High School Diploma or GED.

• Strong organizational and time management skills; detail-oriented and adaptable to a changing legal environment.

• Effective written and verbal communication skills.

• Comfortable with technology and open to learning new legal systems and tools (Microsoft Office proficiency required).

• Able to handle sensitive information with discretion.

Supervisory Responsibilities

• This role does not include supervisory duties.

Education & Experience (in lieu)

• Equivalent combinations of education and relevant experience may be considered in place of the stated requirements.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.

• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.

• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.

• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.

• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Business Communications, Client Relationship Building, Communication, Data Entry, Issue Management, Litigation, Office Administration, Prioritization, Scheduling, Time Management

Compensation

Compensation offered for this role is $18.65 - 29.54 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Title: Administrative Assistant, Technology Support Services

Location: Montclair United States

Part time

Job Description:

SUMMARY:

Reporting to the Director of the Feliciano School of Business Technology Support Services, the School of Business is seeking part time (up to 20 hours/week) per diem assistance to support the administrative and operational functioning of SBUS Technology Support Services. Responsibilities include coordinating staffing logistics, overseeing procurement and budget processes, and managing facilities-related operations. The Administrative Assistant also supports departmental communication by preparing and distributing announcements, updates, and other IT-related information. Through strong organizational skills, professionalism, and attention to detail, the Administrative Assistant helps maintain the effective daily operations of SBUS Technology Support Services.

PRINCIPAL MAJOR DUTIES AND RESPONSIBILITIES:

• Handle help desk walk-up, email, and phone support requests.
• Schedule Feliciano School of Business communal spaces (multipurpose room, labs, studios, study lounges).
• Determine technological needs for events based on requester details and room requirements.
• Align event needs with staff skills and schedules to provide optimal resources.
• Coordinate with procurement on vendor contract renewals, troubleshooting vendor issues, and paying invoices for IT purchases.
• Ensure vendor compliance with local, state, and federal regulations.
• Facilitate license agreements between vendors and the institution's legal office.
• Monitor departmental budgets and spending, review expenditures against available funds, and project future costs to ensure budget accuracy and fiscal responsibility.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor's degree from an accredited college/university
• At least two years of experience providing administrative support in a fast-paced, challenging environment
• Demonstrated experience supporting budget tracking, procurement, or financial processes
• Excellent oral and written communication skills
• Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, vendors, and campus partners
• Proficiency in Microsoft Office Suite, specifically in Excel
• Strong organizational and time management skills, with the ability to multitask and meet deadlines
• Ability to work both independently and collaboratively in a team-oriented environment
• Strong spreadsheet and data management skills

PREFERRED:

• Experience working in a higher education environment, preferably within an academic or technology services department
• Familiarity with university financial systems such as Workday

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

$25.00-$30.00 Hourly

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. 

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department

Feliciano School of Business/Technology Services (Temporary)

Position Type

Hourly - Temporary

Montclair State University values access and educational excellence. We are committed to an environment of erse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute erse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to ersity.

Title: RTO Coordinator

Location: Derrimut Australia

Job Description:

The opportunity

Downer's Energy & Utilities business is seeking a detail-oriented and proactive RTO Coordinator to join our Energy Networks team. This role supports the delivery of accredited and non-accredited training activities, ensuring compliance with ASQA and RTO standards. You'll work closely with trainers, assessors, and internal stakeholders to maintain accurate records, coordinate training schedules, and support audit readiness.

This is a fantastic opportunity for someone with a passion for training coordination and a strong understanding of compliance requirements to contribute to a high-performing team.

What we're looking for

• 2+ years' experience in RTO administration or training coordination
• Knowledge of ASQA standards and compliance requirements
• Experience using Student Management Systems (e.g. VETtrak)
• Strong administrative and organisational skills
• Effective communication and problem-solving abilities
• Ability to work independently and meet deadlines

Desirable qualifications include:

• Certificate III or IV in Business Administration, Training, or related field
• Certificate IV in Training & Assessment (TAE40116)

What we offer

• A supportive and inclusive team environment
• WFH/Flexible working environment for the right candidate
• Opportunities for career development and progression
• Access to a range of employee benefits and initiatives
• The chance to contribute to meaningful training outcomes across our Energy Networks operations

About Energy & Utilities

Downer's Energy & Utilities business provides integrated solutions across the energy sector. We design, build, and maintain critical infrastructure for power, gas, and water networks, supporting Australia's transition to a more sustainable future. Our people are at the heart of everything we do, and we're committed to fostering a culture of safety, innovation, and collaboration.

Title: ADMINISTRATIVE SUPPORT-EXEC

Location: Troy United States

Job Description:

At TE, you will unleash your potential working with people from erse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

At TE, you will unleash your potential working with people from erse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

The Executive Administrative Assistant will provide high-level direct administrative support to the Vice President for Operations and his team for the Automotive business unit. This inidual plays a central role in supporting the senior leadership of the business unit. Success in this position requires a proactive approach to anticipating and meeting the needs of the Executive Team and, equally, becoming a critical "go-to" person for the broader organization to liaise with the senior team in a global environment. We are looking for an inidual who is a self-starter, focused on results and committed to making a difference. This position has an opportunity for growth and the right candidate may move from this role to a technical role in the future.

This is a Hybrid position based at the Troy, MI office.

Job Requirements

Responsibilities:

• Light Project Management
• Proficiency in making complex power point presentations
• Proficiency in preparing Excel reports and manage data.
• Basic data gathering and research,
• Maintain organizational charts for the global teams.
• Coordinate and arrange meetings and schedules.
• Schedule conference calls, on-site/off -site meetings, telepresence meetings, and webcasts.
• Maintain electronic records and SharePoint sites.
• Manage sensitive and proprietary information with discretion and confidentiality.
• Support, track and maintain approvals for various internal workflows such as travel requests and purchase requisitions/orders.
• Maintain Delegation of Authority documents, current and published.
• Work with projects that support the Business Unit.
• Assist with events, communications and coordination for the Winston Salem, North Carolina within the business unit.

What your background should look like

• Detail oriented with exemplary organization skills.
• Bachelors' degree strongly preferred or other equivalent work experience.
• High level of confidence, integrity, and motivation.
• Excellent customer service mindset and capabilities.
• Must be able to multitask and work well under pressure.
• Must be proactive, responsive, and resourceful. Exceptional problem-solving skills and able to address issues independently.
• Highly flexible and motivated inidual with an ability to work independently as well as in a global team setting.
• Must consistently demonstrate the highest level of professionalism and discretion.
• Strong interpersonal skills with ability to interact well with all levels internally and externally (clients,customers, internal executives, employees).
• Strong Microsoft Outlook, MS Teams, PowerPoint, Excel, and Word skills.
• Tech savvy with ability to research topics via the internet.
• Ability to deal with complexity and ambiguity.

Location:

• Hybrid, Base is Troy, MI

Competencies

SET : Strategy, Execution, Talent (for managers)

ABOUT TE CONNECTIVITY

TE Connectivity is a global industrial technology leader creating a safer, sustainable, productive, and connected future. Our broad range of connectivity and sensor solutions enable the distribution of power, signal and data to advance next-generation transportation, renewable energy, automated factories, data centers, medical technology and more. With more than 85,000 employees, including 8,000 engineers, working alongside customers in approximately 140 countries. TE ensures that EVERY CONNECTION COUNTS. Learn more at www.te.com and on LinkedIn, Facebook, WeChat, Instagram and X (formerly Twitter).

COMPENSATION

• Competitive base salary commensurate with experience: $83,200 - $124,800 (subject to change dependent on physical location)
• Posted salary ranges are made in good faith. TE Connectivity reserves the right to adjust ranges depending on the experience/qualification of the selected candidate as well as internal and external equity.
• Total Compensation = Base Salary + Incentive(s) + Benefits

BENEFITS

• A comprehensive benefits package including health insurance, 401(k), disability, life insurance, employee stock purchase plan, paid time off and voluntary benefits.

EOE, Including Disability/Vets

IMPORTANT NOTICE REGARDING RECRUITMENT FRAUD

TE Connectivity has become aware of fraudulent recruitment activities being conducted by iniduals or organizations falsely claiming to represent TE Connectivity. Please be advised that TE Connectivity never requests payment or fees from job applicants at any stage of the recruitment process. All legitimate job openings are posted exclusively on our official careers website at te.com/careers, and all email communications from our recruitment team will come only from actual email addresses ending in @te.com. If you receive any suspicious communications, we strongly advise you not to engage or provide any personal information, and to report the incident to your local authorities.

City: Troy

State: MI

Country/Region: US

Travel: Less than 10%

Requisition ID: 143419

Alternative Locations:

Function: Administrative Support

Title: Practice Assistant - Real Estate Transaction (Hyrid)

Location: Seattle United States

Job Description:

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Seattle office.

General Description:

The Seattle office of Holland & Knight is seeking a Real Estate Transaction Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.

Key Responsibilities and Essential Job Functions:

• Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
• Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
• Enter and manage work requests from lawyers in the Firm's workflow tool and complete according to provided deadline(s).
• Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
• Perform all file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection, as needed.
• Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
• Perform clerical duties for non-legal departments, as needed.
• Special projects and duties as assigned.

Required Skills:

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Experience with creating signature page checklists and signature packets.
• Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.
• Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.
• Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.
• Familiar with commercial real estate terminology and tasks.
• Familiar with large file sharing and electronic signature applications.
• Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.

Required Qualifications & Education:

• Bachelor's degree
• 4 - 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

The base salary range for this position is $39.00/hr - $58.50/hr. An inidual's actual compensation will depend on the inidual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which iniduals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage iniduals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for iniduals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

Title: Senior Administrative Specialist - Business Service Center - Customer Care Operations

Location:

Charlotte, NC

Raleigh, NC

Lake Mary, FL

Clearwater, FL

Job Description:

Important Application Submission Information

In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Wednesday, November 12, 2025

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Position Summary:

This is the career/senior level of the administrative hierarchy.  Employees at this level provide administrative support to The Business Service Center work group in the Customer Operations organization supporting small, medium business customers, builders and developers.   At this level, the inidual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position will support directly the general manager, three directors, and multiple managers and serves in a non-exempt capacity. This position requires strong collaboration and communication skills both verbal and written. The inidual is expected to be organized, possess strong planning skills, and enjoy working with others.

Responsibilities:

Uses software applications (e.g. Word, PowerPoint, Excel, Microsoft Teams, Outlook) to prepare correspondence, reports, presentations, agendas, minutes, etc.

• Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources.

• Receives, screens and directs incoming calls, visitors, mail and e-mail.

• Maintains files and calendars. 

• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.

• Ordering supplies, delivery of meals, coordination of events and large meetings.

Required/Basic Qualifications

• High School Diploma or GED.

• In addition to required degree, two (2) or more years related work experience.

Desired Qualifications:

• Associate's degree.

Additional Preferred Qualifications

• Strong computer skills.

• Demonstrated knowledge and experience with Microsoft Office suite applications, including Outlook, Teams, Word, Excel and PowerPoint.

• Demonstrated ability to multi-task and prioritize assignments.

• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.

• Ability to effectively interface with multiple levels of leadership across a department, e.g. executives, managers, supervisors, employees

• Experience working in a fast-paced, demanding environment with changing conditions.

• Enjoys working with others and possesses a spirit of service.

Working Conditions

• Hybrid – Work will be performed from both remote and onsite location. However, hybrid employees should live within a reasonable commute to the designated Duke Energy facility.

• Performs work in normal office environment.

• May be required to provide assistance in multiple areas as needed.

• Position may be located at Charlotte NC, Raliegh NC, Clearwater Fl, Lake Mary Fl

• Prolong sitting at desk/computer.  

• May be required to travel for training and/or assistance at other sites and may be required to work overtime.

Travel Requirements

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Title: Triage Nurse

Location: Australia Remote

Job Description:

Job Requisition Number: 13501

Location:

NSW, AU VIC, AU TAS, AU QLD, AU ACT, AU NT, AU WA, AU

Your career in healthcare made personal

At Medibank we've recently unified our health services under one brand - Amplar Health.

With over 1000 employees, our nurses, GPs and other amazing allied health professionals our focus is on improving healthcare experiences and championing greater access, choice, and control for people in Australia when it comes to managing their health.

Are you a passionate Registered Nurse looking for a meaningful role with flexibility and purpose?

At Amplar Health, we're redefining the way healthcare works. Our Nurse Triage team is growing, and we're looking for dedicated professionals who want to make a real difference-while enjoying the freedom of working from home.

Why Join Us?

At Amplar Health, we believe in making health personal-for our clients and our people. We challenge traditional workplace norms by offering flexible work arrangements that support wellbeing, performance, and customer satisfaction.

As a Triage Nurse in our Virtual Health team, you'll provide clinical advice and support to iniduals across Australia. You'll assess their needs, offer health information, and refer them to appropriate providers-all from the comfort of your home.

Hours and FTE Requirements

• Work from anywhere in Australia, including regional and rural areas
• Part-time (22.5 hrs) to full-time (37.5 hrs) fixed-term contract until 30 June 2027, with potential for extension
• Due to the nature of workload patterns and to align our staffing with consumer demand, your roster must be:
• Availability between 7am and 2am, Monday to Sunday (including public holidays)
• Fixed 2-week rotating rosters
• At least one weekend shift per fortnight

Training & Start Dates

• Comprehensive full-time paid virtual training (9:00am-5:00pm AEST, 7 days). Training will commence on your first day of employment, based on the below available start dates
• Please note:
• Full availability for training is required
• To ensure a smooth onboarding and training experience, no leave will be approved during the first three months of employment.

Work-from-Home Setup

• Private home office with a closable door
• Fast and Reliable internet: minimum 50 Mbps download / 20 Mbps upload
• Ability to multitask listening, typing, and navigating online resources
• Full technology suite provided (including computer)

About You

You're a compassionate communicator with a strong clinical background and a drive to deliver exceptional service. You thrive in a virtual environment and are confident working independently.

Essential Criteria:

• Registered Nurse (Division 1) with minimum 3 years recent clinical experience
• Current AHPRA registration with no notations
• Experience in areas such as A&E, Paediatrics, Community Care, or Acute Medical/Surgical
• Strong assessment skills and ability to work autonomously
• Excellent verbal and written communication
• Comfortable using digital systems and multitasking in a fast-paced environment
• Availability for weekend and night shifts

Desirable:

• Experience in virtual communication (video/audio conferencing, chat)
• Previous call centre or customer service experience
• Corporate or multidisciplinary team experience
• Commitment to ongoing professional development

What We Offer

Our 2030 vision is to be the healthiest workplace in Australia - so we embrace a healthier way of working by providing you with flexibility in how, when and where you conduct your work.

By joining Amplar Health, you'll gain access to a range of exclusive Medibank benefits, including:

• Flexible Work Options - We support a healthy work-life balance tailored to your needs.
• Subsidised Private Health Insurance - Up to 35% off, plus discounts on travel, pet, and life insurance.
• Professional Development opportunities
• Feel Good Health Hub - access to wellbeing services at your fingertips
• And much more!

Job Segment: Nursing, Registered Nurse, Travel Nurse, Call Center, Healthcare, Customer Service

Title: Obstetrics Triage RN - Weekend Focus (Sat, Sun & Flex Day)

Location: United States

Job type: Remote

Job Description:

About us

Pomelo Care is a multi-disciplinary team of clinicians, engineers and problem solvers who are passionate about improving care for moms and babies. We are transforming outcomes for pregnant people and babies with evidence-based pregnancy and newborn care at scale. Our technology-driven care platform enables us to engage patients early, conduct inidualized risk assessments for poor pregnancy outcomes, and deliver coordinated, personalized virtual care throughout pregnancy, NICU stays, and the first postpartum year. We measure ourselves by reductions in preterm births, NICU admissions, c-sections and maternal mortality; we improve outcomes and reduce healthcare spend.

Role Description

SHIFT SCHEDULE: This position involves working three 12-hour shifts per week (9:00 AM to 9:00 PM EST). You would work weekend shifts (Saturday & Sunday) and a single weekday shift you can self-schedule based on team needs. Additionally, there is a rotating holiday commitment, alternating between summer and winter holidays.

Your North Star: Provide and facilitate amazing patient-centered clinical care to our patients.

Reporting to the Head of Nursing Programs, your key responsibilities will include:

• Ongoing clinical and psychosocial assessment of new patients, providing reassurance and building rapport
• Identifying and addressing barriers to care that have been identified by patients and/or the care team.
• Reducing care gaps (missed appointments, medication management, etc.) by frequent and personalized engagements with patient
• Assessing the need for and educating patients on the equipment they will use to monitor their health remotely
• Timely response to abnormal diagnostic results (labs, radiology, etc.)
• Assessment of urgent concerns and proactively triaging patients to support appropriate utilization of emergency services
• Timely documentation of all care/interactions and escalating to appropriate multidisciplinary teams, as needed
• Supporting the development of programs and product by providing user feedback

Who you are

• Required: Registered Nurse (RN) with a Bachelor of Science in Nursing (BSN). Must hold a current, unrestricted multi-state (compact) license and reside in a nursing compact state
• Have 4+ years experience in a hospital and/or healthcare practice, serving maternal-child health populations (minimum 3 years in labor and delivery)
• Flexible and agile thinker who embraces change
• Are internet-connected, able to work remotely via video, phone and text
• Willing to travel occasionally (infrequent)
• Willing to work nights, weekends and holidays
• Understand the prevalence of birth inequity and role that structural racism plays in maternal morbidity and mortality
• Professionally engaged

Bonus points if you have any of the following

• Experience working with perinatal patients who have had complicated pregnancy-related conditions such as diabetes, hypertension, perinatal loss, etc.
• Experience providing virtual care
• Experience providing care in Spanish

Why you should join our team

By joining Pomelo, you will get in on the ground floor of a fast-moving, well-funded, and mission-driven startup where you will have a profound impact on the patients we serve. And you'll learn, grow, be challenged, and have fun with your team while doing it.

We strive to create an environment where employees from all backgrounds are respected. We value working across disciplines, moving fast, data-driven decision making, learning, and always putting the patient first. We also offer:

• Competitive healthcare benefits
• Generous equity compensation
• Generous vacation policy

At Pomelo, we are committed to hiring the best team to improve outcomes for all mothers and babies, regardless of their background. We need erse perspectives to reflect the ersity of problems we face and the population we serve. We look to hire people from a variety of backgrounds, including but not limited to race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.

Our salary ranges are based on paying competitively for our company's size and industry, and are one part of the total compensation package that also includes equity, benefits, and other opportunities at Pomelo Care. In accordance with New York City, Colorado, California, and other applicable laws, Pomelo Care is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity. A reasonable estimate of the current salary range is $75,000-$83,000.

#LI-Remote

Potential Fraud Warning

Please be cautious of potential recruitment fraud. With the increase of remote work and digital hiring, phishing and job scams are on the rise with malicious actors impersonating real employees and sending fake job offers in an effort to collect personal or financial information.

Pomelo Care will never ask you to pay a fee or download software as part of the interview process with our company. Pomelo Care will also never ask for your personal banking or other financial information until after you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. 

For your safety, we also recommend applying only through our official Careers page. If you believe you have been the victim of a scam or identity theft, please contact your local law enforcement agency or another trusted authority for guidance.

Title: Executive Assistant

Location: Remote (Mexico - Mexico City)

Job Description:

We're Karat, the world's largest interviewing company.

Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian, and Citi who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of Karat’s system are live, expert-led interviews, analytics designed to give leaders maximum visibility, and the most robust interview performance dataset in the world.

Come join our Founders’ Office team

Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus—comprising our CEO and President, along with their dedicated support staff—provides a comprehensive strategic vision.

What you will do

As the Executive Assistant to Karat's President, you'll be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment.

• Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction.
• Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally.
• Draft, polish, and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors.
• Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials.
• Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support.
• Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools.
• Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings.

The experience you will bring

• 5+ years of professional experience supporting C-suite executives or high-growth startup founders
• Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C-suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers.
• Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
• Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
• Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
• Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI-powered assistants)
• Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
• Availability to work flexible hours, including regular early and late-evening availability

Important location and work authorization details

 This position is only available to candidates residing in Mexico City. While our team operates 100% remotely, we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time.

This position is open to candidates authorized to work in Mexico only. No visa sponsorship provided.

Benefits of joining Karat in Mexico

All Mexico-based offers include a competitive salary in local currency and Karat-granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country-specific benefits.

Additional Karat-Sponsored Perks:

• Private healthcare available (100% premium coverage for employees and eligible dependents)

Time Off:

Generous Mexico Time Off Policies

• Vacation:
  • One (1) work week for 0 to 1 year of active employment
  • 12 days for 1 to 2 years of active employment
  • 14 days for 2 to 3 years of active employment
  • Vacation will continue to accrue in compliance with Mexico law
• Sick Leave:  Three (3) work weeks per calendar year (prorated by start date)
• Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year (prorated by start date)

Mexico Holidays:

• National Public Holiday Schedule available here: 7 days
• Karat Summer Break: 5 days - July (not available to Customer Experience)
• Karat Winter Break: 5 days - December (not available to Customer Experience)

Karat’s Mexico team is employed through Deel, a Professional Employer Organization (PEO). All employment agreements, payroll, and benefits will be administered by Deel.