Title: Economic Development Program Specialist

Location: Carrollton United States

Job Description:

Job Summary

The Economic Development and Apprenticeship Program Specialist provides advanced technical level support and office administration associated with all aspects of the Economic Development Division. This position is also responsible aiding in the development of apprenticeships with regional partners, program coordinators and maintaining the required documentation.

Assists the Economic Development Coordinator, the Vice-President of Economic Development in organizing and executing routine administrative activities and special projects, Provides support and reports regularly concerning project activities, status of project initiatives, and results of evaluating success of project goals to the Economic Development Coordinator; Plans, schedules, maintains proctoring computer lab and proctors all assessments offered by Economic Development Division; Plans, schedules, maintains documentation and processes required documentation with the State for the Drivers' Education Program, including the hiring and/or termination of part-time instructors.45%Monitors use of, maintains, purchases and reconciles, in accordance with WGTC policy, all supplies/equipment for the Economic Development Division; Process corporate training agreements, aid with maintenance and data entry into Destiny One (Modern Campus) student management system30%Support employers, students, and other key partners with challenges encountered with apprenticeship programs and work to remediate these challenges.10%Provide technical assistance to businesses/industries and work to keep their requirements for completing Apprenticeship documentation to a minimum.10%Attend professional development training, workshops, seminars, and conferences along with other duties as assigned.5%

Position Type/Expected Hours of Work

This is a full-time position. This position occasionally requires longer hours and some weekend work.

Minimum Qualifications

Associate's degree and three (3) years related work experience.

Note: Experience may substitute for the degree on a year-for-year basis

Preferred Qualifications

• Experience with student management system
• Advanced proficiency in Microsoft Office
• Knowledge of web-based assessment platforms
• Proctoring experience, either in-person and/or remote
• Knowledge and experience with registered apprenticeship programs
• Minimum of five (5) years related work experience

Travel

Travel to other campus locations is required from office location(any campus).

Work Environment

This job operates in a professional office environment, routinely uses standard office equipment and technologies, and requires business attire and professionalism. Typical working hours include Monday - Thursday 8 am - 6 pm and Fridays 8 am - noon. Evening and weekend hours as needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Associate's degree required in a course of study related to the occupational field and Three (3) years of related work experience Note: Experience may substitute for the degree on a year-for-year basis.

Additional Information

• Agency Logo:
• Requisition ID: ADM0IU5
• Number of Openings: 1
• Advertised Salary: $35,000-40,000
• Shift: Day Job

Title: Document Controls Assistant

Location: Fort Worth United States

Job Description:

Company Description

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.

We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a highly organized and detail-oriented Document Controls Assistant to support our technical teams by ensuring that project documentation is accurately created, maintained, tracked, and archived. This role plays a key part in supporting project delivery by maintaining consistent, reliable, and efficient document control processes across multiple disciplines and project phases.

Working under the guidance of our project document specialists, you will assist with managing incoming and outgoing project documents, monitoring document workflows, and maintaining compliance with internal and client-specific standards.

We have two positions available and will consider candidates interested in working in a hybrid capacity from any of the following office locations: Fort Worth, TX, Overland Park, KS, Omaha, NE or Lincoln, NE.

Responsibilities

• Assist with receiving, reviewing, and processing project documents such as drawings, specifications, submittals, RFIs, change orders, and correspondence.
• Maintain organized electronic filing systems, ensuring accuracy, version control, and traceability.
• Upload, track, and manage project documents within document management platforms.
• Ensure timely distribution of documents to internal teams, external partners, and clients according to project procedures.
• Support quality checks for document formatting, completeness, and compliance with established templates and standards.
• Monitor document workflow timelines and follow up with contributors to keep reviews and approvals on schedule.
• Assist with preparing reports, logs, and transmittals for project teams.
• Support auditing and archiving project documentation at project milestones or completion.

Qualifications

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

You bring to the team:

• Bachelor's or associate degree in business or a related area required.
• Experience in document control or administrative support within engineering or construction helpful
• Strong attention to detail and commitment to accuracy.
• Ability to work collaboratively with multidisciplinary teams.
• Effective written and verbal communication skills.
• Strong organizational and time‑management skills, with the ability to handle multiple priorities.

#LI-DNI

Additional Information

Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants' personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the "CCPA"), this notice explains Olsson's practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.

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Title: Collections Revenue Agent (Multiple Positions)

Location: Eau Claire United States

Job Description:

Position Summary

These Collections Revenue Agent positions are responsible for collecting overdue taxes and other agency debts. Initially, agents work mainly in a call center environment responding to contacts from customers. As agents progress, they spend less time on the phone and more time doing account management and initiating collection actions. The ability to use good judgment and make independent decisions to move accounts towards resolution is integral to this role. The work is fast paced, and every day is different. These roles provide quality customer assistance and acquire additional information to help customers with tax questions. Positions require a high degree of independence, initiative, technical knowledge and ability to communicate across the organization. Job training will be provided in the first two months and ongoing after for specific required computer programs and functions. However, experience regularly using a computer and Microsoft office products to complete tasks will be necessary for success in the position.

Job Details

Background Checks: Due to the nature of this position, final candidates will be subject to criminal background, fingerprint, and tax compliance checks.

I-9 Requirements: Applicants must be legally authorized to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without sponsorship) at the time of appointment. The Department of Revenue does not sponsor work or student visas and is not an eligible OPT employer for those with F1 visas. DOR participates in E-Verify and will provide the federal government with Form I-9 information for all new employees to confirm authorization to work in the U.S.

Probationary Period: An 18-month probationary period will be required for new hires.

Remote Work/Telework: These positions are eligible for remote work/telework up to 60%. After completion of probation, telework may gradually increase up to 60% based on employee performance and work unit needs.

Qualifications

Minimally qualified applicantswill have experience:

• Providing customer service by phone, in writing and/or in person
• Reviewing documents for completeness and processing the information submitted
• Working in an office setting.

In addition to the above, well qualified applicants will have experience:

• Working with tax laws (e.g. income, sales, withholding)
• Taking collection actions and/or determining ability to pay
• Working in a highly regulated industry or government program in a position that requires referencing and applying laws, rules, and policies (e.g., insurance, healthcare, finance, etc.)
• Working in a call center

Effective verbal and written communication skills are required and will be evaluated at a later stage in the selection process

How To Apply

To be considered for this position, you must complete the online application. Click "Apply for Job" to start the application process. For instructions, refer to the following link: Applying to State Service.

You must attach a current resume and a letter of qualifications in a Microsoft Word or PDF compatible format. Make certain these documents clearly illustrate your experience, including detailed examples, with each of the qualifications listed in the "Qualifications" section of this announcement. These documents will be used to assess whether your qualifications meet the qualifications required of the job. For instructions on developing your application and what should be included in these materials, click here.

Make certain your resume and letter are how you want them to be before you finalize the application as you are not able to update or change your application materials once you click "Submit".

Submitted materials will be evaluated by a job expert and the most qualified applicants will be invited to the next step of the selection process. If you are invited to interview, you will be contacted via email. Make certain your contact information is correct and check your email regularly.

Permanent classified state employees who are eligible for transfer, voluntary demotion, or reinstatement should complete the application process as described above by the stated deadline.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.

Please see the Frequently Asked Questions for general wisc.jobs user information and technical assistance.

Questions can be directed to Megan Grill at [email protected] or phone at (608)-266-3227.

Deadline to Apply

All application materials must be received by 11:59 PM on March 2, 2026.

Title: Diagnosis-Related Group - Coding Auditor Principal

Location: IL-CHICAGO, 233 S WACKER DR, STE 3700, Minnesota - Mendota Heights, Virginia - Roanoke, California - Woodland Hills

Texas - Houston, Virginia - Richmond, Ohio - Mason, Texas - Grand Prairie, Georgia - Atlanta, Missouri - St Louis, Michigan - Dearborn, Indiana - Indianapolis, Ohio - Cincinnati, FL-LAKE MARY, 3200 LAKE EMMA RD, STE 1000, Kansas - Overland Park, New Jersey - Morristown, California -Costa Mesa, Delaware - Wilmington

Full time

job requisition id:

JR173871

Position Title:

DRG Coding Auditor Principal

Job Description:

DRG Coding Auditor Principal

Virtual:  ​ This role enables associates to work virtually full-time, with the exception of required in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development. Alternate locations may be considered.

• Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

Carelon Payment Integrity is a proud member of the Elevance Health family of companies, Carelon Insights, formerly Payment Integrity, is determined to recover, eliminate and prevent unnecessary medical-expense spending.

The DRG Coding Auditor Principal is responsible for auditing inpatient medical records on claims paid based on Diagnostic Relation Group (DRG) methodology, including case rate and per diem, generating highly complex audit findings recoverable claims for the benefit of the Company, for all lines of business, and its clients. Specializes in review of DRG coding via medical record and attending physician’s statement provided by acute care hospitals on paid DRG, especially on very complex coding cases that are paid using APS-DRG, APR-DRG, AP-DRG, MS-DRG or TRICARE methodology and findings may be so complex and advanced that disputes or appeals may only be reviewed by other DRG Coding Audit Principals (or Executives).

How you will make an impact:

• Analyzes and audits claims by integrating advanced or convoluted medical chart coding principles (found in the Official Coding Guidelines, Coding Clinics, and the ICD-10 Alphabetic and Tabular Indices), complex clinical guidelines and maintaining objectivity in the performance of medical audit activities.

• Draws on extremely advanced ICD-10 coding expertise, clinical guidelines, and industry knowledge to substantiate sophisticated conclusions.

• Utilizes audit tools and auditing workflow systems and reference information to make audit determinations and generate audit findings letters.

• Validates accuracy and quality standards as set by audit management for the auditing concept, valid claim identification, and documentation purposes (e.g., letter writing) on lower level auditors.

• Identifies new claim types by identifying potential claims outside of the concept where additional recoveries may be available, such as re-admissions, Inpatient to Outpatient, and Hospital Acquired Conditions (HACs), Preventable Adverse Events (PAEs) or Never Events.

• Suggests and develops high quality, high value concept and or process improvement and efficiency recommendations.

• Operates largely independently and autonomously with little oversight due to extremely high quality output and audit results that only the most advanced and experienced DRG Coding Auditors would understand.

• Performs secondary audits on claims that have been reviewed by other DRG Coders for missed opportunities and identifies gaps in foundational audit knowledge.

• Collaborates with management to improve selection criteria.

Minimum Requirements:

• Requires at least one of the following: AA/AS or minimum of 15 years of experience in claims auditing, quality assurance, or recovery auditing.

• Requires at least one of the following certifications: RHIA certification as a Registered Health Information Administrator, RHIT certification as a Registered Health Information Technician, CCS as a Certified Coding Specialist, CIC as a Certified Inpatient Coder, or Certified Clinical Documentation Specialist (CCDS).

• Requires minimum of 10 years experience working with ICD-9/10CM, MS-DRG, AP-DRG and APR-DRG.

Preferred Skills, Capabilities and Experiences:

• BA/BS preferred.

• Experience with vendor based DRG Coding / Clinical Validation Audit setting or hospital coding or quality assurance environment preferred.

• Broad, deep and niche knowledge of medical claims billing/payment systems provider billing guidelines, payer reimbursement policies, billing validation criteria and coding terminology strongly preferred.

For candidates working in person or virtually in the below location(s), the salary* range for this specific position is $119,760 to $206,586

Locations: California; Illinois; Minnesota; New Jersey;

In addition to your salary, Elevance Health offers benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, and local pay equity laws.

*The salary range is the range Elevance Health in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. Even within the range, the actual compensation will vary depending on the above factors as well as market/business considerations. No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, paid time off, stock, or any other form of compensation and benefits that are allocable to a

particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Job Level:

Non-Management Exempt

Workshift:

1st Shift (United States of America)

Job Family:

MED > Licensed/Certified - Other

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities – and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact [email protected] for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Title: Customer Experience Program Coordinator (Hybrid- Austin, TX)

Location: Austin, TX (Hybrid)

Compensation: Competitive base + benefits

Reports to: VP of Customer Experience

Job Description:

The Customer Experience Program Coordinator supports customer experience initiatives by providing coordination, documentation, and operational support, while also owning defined administrative responsibilities related to AB488 compliance.

This role is execution-focused and designed to support cross-functional CX programs without owning strategy, delivery accountability, or executive decision-making. Strategic CX definition and outcomes remain owned by the VP of Customer Experience.

What You'll Do:

Customer Experience Program Support (Approximately 50-60%)

• Support cross-functional customer experience initiatives, including ESOM, through coordination and follow-through
• Maintain documentation, trackers, and action items related to CX initiatives
• Prepare materials and inputs for CX reviews, updates, and meetings
• Gather and organize information and inputs from internal teams
• Identify gaps, risks, or misalignment and escalate appropriately
• Coordinate meetings, agendas, and follow-ups as needed

AB488 Compliance & Restricted Account Administration (Approximately 40-50%)

• Own weekly administration of the AB488 restricted accounts list, including: managing additions and removals based on established criteria, validating updates with relevant internal teams ensuring updates are accurate and completed on a consistent cadence
• Maintain documentation and audit trails related to restricted account changes
• Coordinate with Legal, Compliance, Operations, and Support teams as needed
• Escalate discrepancies, questions, or potential risks promptly

What You'll Bring:

• 1-3 years of experience in program coordination, operations, customer experience, or a related role
• Strong organizational and documentation skills
• Comfort managing recurring administrative tasks on a weekly cadence
• Clear written and verbal communication skills
• Ability to follow defined processes and escalate issues appropriately

What Drives Us:

At Togetherwork, we exist to help community-driven organizations grow and thrive by creating better experiences for the people they serve. As part of our team, you will contribute to our TW28 vision by living our core values:

• Obsess over our customers
• Own it. Together
• Move fast with purpose

These values guide how we work, support one another, and build a strong, connected culture-both globally and here in Austin.

Excited about this role but don't meet every single requirement? Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification. At Togetherwork we are dedicated to building a erse, inclusive, and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

The Company offers a comprehensive employee benefits program, including:

• Medical, dental, and vision insurance options
• 100% Employer paid short/long term disability
• Basic Life
• 401K option with 100% company match
• Flexible paid personal/vacation time built on mutual trust and accountability
• 10 sick days annually
• 10 company paid holidays
• 6 weeks paid parental leave
• Culture that values work/life balance and celebrates successes

Title: Global Training Coordinator

Location: Atlanta United States

Job Description:

We create possibilities that move life and commerce forward

Welcome to Manhattan. Every day, our supply chain commerce technology connects two billion people to 20 billion consumer choices. In the warehouse, on the road and in the store, we make what was once impossible, possible. If you want to tackle complex problems and redefine markets, you've come to the right place.

Overview

Manhattan is seeking a Global Training Coordinator to support our mission of delivering world-class training experiences for our customers and internal teams. In this role, you'll serve as a key operational hub within Manhattan's Education Services Organization (ESO), coordinating global logistics, managing learning systems, and leveraging modern tools including AI-enabled solutions to support seamless delivery of instructor-led, virtual, and digital training programs.

Day in the Life

Training & Course Operations

• Coordinate global training programs, including public classes, private customer sessions, and internal enablement.
• Schedule instructors, classrooms, and virtual sessions to ensure optimal utilization across time zones.
• Manage participant communications such as invitations, confirmations, pre-work, and follow-up to ensure a consistent learner experience.
• Track attendance, completion, and certification credits in the LMS and supporting systems.
• Prepare training and utilization reports for internal stakeholders and clients, identifying trends and improvement opportunities.

Learning Systems & Digital Management

• Administer the Learning Management System (LMS), including user accounts, registrations, course offerings, pricing, and certifications.
• Maintain accurate training records in Salesforce and other systems of record.
• Support virtual and digital learning experiences, including setup, access, troubleshooting, and basic platform support.
• Collaborate with ESO team members to publish and update digital course assets such as recordings, documents, and evaluations.

Business Operations & Enablement

• Support marketing and promotion of training offerings through course listings, email communications, and partner outreach.
• Coordinate production and distribution of training materials, ensuring global version accuracy.
• Assist with end-of-month financial reporting and billing for training events, including reconciliation of attendance, fees, and discounts.
• Monitor shared inboxes and request channels to triage, respond to, and fulfill training-related inquiries

What We Need from You

Skills & Abilities

• Proactive problem solver capable of managing last-minute schedule or scope changes with minimal disruption.
• Strong organizational and multitasking abilities, with consistent follow-through.
• Demonstrated ability to meet deadlines across multiple time zones and concurrent programs.
• Excellent written and verbal communication skills with professional interaction across customers, instructors, and internal teams.
• High attention to detail and ownership mindset regarding data accuracy, logistics, and learner experience.
• Comfort working cross-functionally in a global, fast-paced, and evolving environment.
• Willingness to learn new systems and tools as the training tech stack evolves.
• Comfort using AI-powered tools for drafting communications, analyzing data, or automating routine tasks.

Minimum Qualifications

• 2-4 years of experience in training coordination, event operations, customer enablement, sales operations, or a related role.
• Bachelor's degree in business, Education, Communications, or a related field (or equivalent work experience).

Preferred Technical Experience

• Proficiency in Microsoft Office (Excel for reporting, Outlook for scheduling, PowerPoint/Word for materials).
• Experience with Learning Management Systems (LMS), preferably Saba or Cornerstone.
• Experience with Salesforce or other CRM platforms.
• Familiarity with SharePoint or similar document management tools.
• Experience with virtual meeting platforms such as Zoom, Teams, or Webex.
• Familiarity with AI or automation tools and interest in leveraging them for training operations.

Why Join Manhattan?

• Competitive Rewards: Market-leading pay, comprehensive health coverage, and a 401(k) with 50% match up to 6% from day one.
• Career Growth: Access Global Path, our structured development program with global opportunities, free LinkedIn Learning, and mentorship.
• Inclusive Culture: Join a erse team and Employee Connection Groups like Multicultural Network, LGBTQ+ Alliance, Women's Initiative Network, and MA Mamas.
• Flexibility & Balance: Hybrid work options, flexible policies, and onsite fitness centers to help you recharge.
• Community Impact: Monthly volunteer events and opportunities to make a difference locally and globally.

#LI-CS1

Committed to ersity and inclusion

At Manhattan, it's about more than just the work. From cultural celebrations to interest groups to volunteer opportunities, your true self is always welcome here. Our team members' backgrounds, experiences and perspectives add to us as a whole and make us unique.

We are proudly an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a veteran. In the United States, Manhattan Associates participates in the Employment Eligibility Verification Program (E-Verify) operated by the Department of Homeland Security in partnership with the Social Security Administration. Participation in the E-Verify Program allows Manhattan to confirm the employment eligibility of all newly hired employees after the Employment Eligibility Verification Form (Form I-9) has been completed.

Title; Senior Executive Assistant

Location: TX - Austin

Department: C-Suite

Job Description:

Senior Executive Assistant

Location: Austin, TX (Hybrid)

Onsite: Remote to start, 3 days a week based on need sometime in 2026

Travel: Less than 15%

Manages Others: No

Experience: 8+ years’ of progressive experience in an administrative/Executive assistant capacity, supporting VP level and above. Demonstrated ability to successfully support a minimum of 3-5 executives. Excellent interpersonal skills, high degree of attention to detail, ability to work independently, and exceptional written and verbal communication skills are required.

This opportunity is at a very established technology company with a robust global footprint.

Position: Senior Executive Assistant

The Senior Executive Administrative Assistant will play a crucial role in supporting executives by managing calendars, coordinating travel, processing/reconciling expenses and ensuring smooth operations. The ideal candidate will have at least 8+ years of administrative experience, supporting VP level and above, a passion for partnering with executives, and a proactive approach to problem-solving. This role requires a high level of organizational skills, attention to detail, and the ability to anticipate needs and address them before they arise. If you are a proactive, detail-oriented inidual with a passion for supporting executives, we encourage you to apply.

· Professional Excellence: The Senior Executive Assistant will be responsible for supporting 3-5 Executives. Thriving in a very dynamic work environment, the Senior Executive Assistant will cultivate strong working relationships across the organization, fostering a culture of collaboration and excellence.

· Calendar Management: Outlook calendar management; oversee complicated internal and external meetings and domestic/global travel schedules.

· Travel Booking: Coordinate the booking of domestic and international travel including assisting with any travel Visa requirements.

· Attention to Detail/Strong Organizational skills: The Senior Executive Assistant will bring a blend of attention to detail, strong organization, and time management skills to handle constantly changing schedules and meet critical business demands.

· Ability to Multitask: With a commitment to exhibiting professionalism, they will multitask and make sound judgments, while collaborating with our Lead Executive Assistant.

· Facilitate Meetings: May be asked to attend and facilitate meetings and events; setting up meeting spaces, Teams meetings/webinars/townhalls, office logistics, presentation materials, taking notes, and following up on action items.

· Handle Confidential and Sensitive Information: Assist with confidential and non-routine information, materials, and issues in support of assigned executives.

· Written Communication Support: Conserve our Executive's time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations.

· Logistics Support: In partnership with other EAs coordinate logistics as required for offsite leadership and client meetings.

· Event Planning: In partnership with other EAs manage event planning including catering coordination for smaller meetings and larger internal company-wide events.

· Expense Reporting: Assist with and prepare expense reports per policy and complete monthly expense reconciliation

· Calendar Management: Efficiently manage executive calendars, scheduling meetings, appointments, resolving conflicts and travel arrangements.

· Travel Booking: Coordinate travel logistics, including flights, accommodations, ground transportation, and itineraries.

· Anticipate Needs: Proactively identify and address executive needs, ensuring seamless operations.

· Collaboration: Work closely with other executive assistants to align schedules and travel plans.

· Event Planning: Assist in organizing company events, conferences, and meetings.

· Gifting Coordination: Manage thoughtful gifting for special occasions.

Qualifications:

· Experience: Minimum 8+ years of progressive experience as an Administrative/Executive Assistant.

· Passion and Motivation: A genuine passion about the work an Executive Assistant does and a true desire to partner with executives and contribute to their, and your, success.

· Go Above and Beyond: Willingness to exceed expectations and take initiative.

· Sense of Urgency: Ability to respond promptly with critical information and answers.

· Software Proficiency: Proficient in MS Office (Word, Excel, PowerPoint), Teams, and Outlook.

· Travel Tools: Familiarity with Ramp, Egencia and Expensify.

· Track Record: Demonstrated success in previous roles.

· Personality and Leadership:

· Detail-Oriented: Meticulous attention to detail.

· Highly Organized: Ability to manage multiple tasks efficiently.

· The Go-To Person: Be the central point of contact for executives and occasionally others in the organization.

· The Fixer: Solve problems and make their lives easier, both personally and professionally.

· Hyper-Vigilant: Anticipate issues before they reach the executive.

WHO WE ARE

BusPatrol is a technology company with a public safety mission. Through relentless innovation and discovery, we are strengthening trust, safety, and transparency across the student transportation space and making the trip to and from school safer for students. As a leader in smart transportation, BusPatrol brings cutting-edge AI, machine learning and IoT safety tech solutions to school buses

across North America. BusPatrol’s technology has been deployed onto more buses and has been used to issue more school bus stop arm citations than any other company in the world.

WHAT WE OFFER

BusPatrol employees get:

· A competitive salary and benefits package

· Comprehensive personal time off, including volunteering and birthday days off

· An opportunity to help build a company dedicated to children’s safety

· The chance to join an innovative and dedicated team, focused on leading edge technology

· The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork

BusPatrol’s school bus safety programs are violator-funded, meaning that those who break the law pay for the technology that protects children. We build solid partnerships in the communities in which we operate which, coupled with our innovative business model, leads to sustainable efforts to change driver behaviors.

HOW WE WORK

On our mission to make the journey to and from school safer for children, the way we work together and with our partners is built on foundational cultural pillars.

· SAFETY Safety is our focus, for the children we protect and for each other. We follow the letter and spirit of occupational safety law, relentlessly employ safety best practices, and foster learning and development on our worksites. We are safe to be ourselves and to make mistakes, and we create safe environments for our teams.

· CONNECTION We build strong relationships and teams in support of our mission. We promote and provide opportunities for employees to grow together.

· EXCELLENCE We commit to innovation and quality work in support of our mission and each other. The children we safeguard are at the forefront of our decisions and actions and we excel on their behalf.

· IMPACT We measure success by fulfilling our mission and keeping the company strong. We invest our time and energy in the actions that deliver results for students and for their communities.

We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety. This is an important role for us and a great opportunity for the right candidate. Our environment is inclusive, erse, ignited, built on integrity, and deeply committed.

The US salary range for this position is provided in this posting. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for salaries for the position across all US locations. Within the range, inidual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your Talent Partner can share more about the specific salary range for your preferred location and skill level during the hiring process.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, and/or commission (if applicable) or benefits.

EOE/AA Disability-Veteran

Title: Coordinator, Financial Counseling

Location: San Marcos United States

Job Description:

What Financial Assistance Counseling (RCM) contributes to Cardinal Health

Practice Operations Management oversees the business and administrative operations of a medical practice. Financial assistance counselors guide patients through their healthcare financial obligations.

The Financial Counselor is dedicated to the follow-through of guidelines for financial counseling, financial assistance, and collection practices for all medically necessary services while ensuring access for all patients.

This role is hybrid with two days per week onsite in San Marcos and the remaining days working remotely.

Responsibilities

• Running Daily Schedules for consults and new/added procedures.
• Completing VOB and cost estimates.
• Collect on all time-of-service payments for patient responsibility
• Applying for financial assistance.
• Applying for Medicaid/Medi-Cal.
• Coordinate with early out collections partner for payment plan and payment financing options.
• Responsible for monitoring and collecting on all outstanding patient balances owed.
• Complete Applications for assistance and patient assistance programs based on clinic need.
• Apply and track all financial assistance applications in assist point.
• Ensure maximized assistance gained for all patients based on coverage needs.
• Coordinate educational calls with all patients to ensure financial literacy of their insurance and assistance options available according to their inidual needs and eligibility.
• Conduct campaigns for patient education specific to open enrollment opportunities
• Initiate and track all charity care applications
• Work closely with other Financial Counselors, Patient Navigators, front office staff and clinical staff to ensure smooth collection process.
• Maintain month key performance indicators (KPIs) established both inidually and in team setting.
• Deliver monthly KPI's to manager on time for prior month.
• Regular attendance and punctuality.

Qualifications

• 1-3 years of experience, preferred
• High School Diploma, GED or equivalent work experience, preferred.
• Strong knowledge of insurance claim processing and denial management preferred.
• Familiarity with Medicare, Medicaid, commercial insurance plans, and managed care preferred.
• Proficiency in billing software (e.g. Athena, G4 Centricity, etc.) and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to work independently and manage time effectively.
• Detail-oriented with strong analytical and problem-solving skills

What is expected of you and others at this level

• Applies acquired job skills and company policies and procedures to complete standard tasks
• Works on routine assignments that require basic problem resolution
• Refers to policies and past practices for guidance
• Receives general direction on standard work; receives detailed instruction on new assignments
• Consults with supervisor or senior peers on complex and unusual problems

Anticipated hourly range: $21.00 - $26.10

Bonus eligible: No

Benefits: Cardinal Health offers a wide variety of benefits and programs to support health and well-being.

• Medical, dental and vision coverage
• Paid time off plan
• Health savings account (HSA)
• 401k savings plan
• Access to wages before pay day with myFlexPay
• Flexible spending accounts (FSAs)
• Short- and long-term disability coverage
• Work-Life resources
• Paid parental leave
• Healthy lifestyle programs

The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values ersity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

Title: Admin Assistant 3

Location: Salt Lake City United States

Job Description:

Publishing Services Department employees believe all God's children need to feel His love. We work to increase the power and reach of our customers' messages and products. This is a hybrid role and will be in the office 3 or 4 days a week.

As an administrative professional, you are asked to play a key role on our leadership team as you support directors and their management team. This includes participating in meetings, preparing documents, reports, charts and graphs, maintaining and updating calendars, including scheduling and/or coordinating meeting, and managing email.

Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision making using initiative, originality, ingenuity, and sound judgment.

Typical responsibilities include but are not limited to:

• Proactively anticipating future needs and making recommendations
• Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
• Performing research, analyzing information, and making recommendations based on findings
• Compiling complex data/information from a variety of sources to prepare memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Taking meeting minutes and managing meeting documentation
• Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
• Managing email in-box(es) of assigned leader(s) to agreed level
• Making travel arrangements
• Presenting at meetings
• Supporting office resiliency operations and response (emergency response)
• Planning, organizing, and executing large meetings, conferences, and other events
• Answering complex telephone and email requests

Required:

• High School Diploma or equivalent
• 4 years administrative or related experience
• Comprehensive administrative support working knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents.
• Provide advanced research, analytical, and data summation support.
• Proactively anticipate needs and think strategically
• Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
• Problem solve and resolve complex conflict and problems through sound decision making
• Organize and prioritize work and needs
• Coordinate projects and events effectively
• Operate and maintain standard office equipment.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• Train, mentor, and lead the work of others
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Preferred:

• Bachelor's Degree
• Broad knowledge of the organization's structure, functions, and key personnel

Job ScheduleFull time

Regular or TemporaryRegular

Worker TypeEmployee

Number of Openings1

Worthiness QualificationMust be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.

Support Spec II - Legal

LocationUS-CA-West Covina

ID2026-6154

# of Openings 1

Job Family

General & Administrative

Position Type

Remote

Position Summary:

Under general supervision, the primary job function of the Support Specialist II is to provide phone support as well as performing routine but varied clerical and support duties according to standard procedures. 

Geo-Salary Information

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Essential Job Functions:

• Types and transcribes assignments such as business correspondence, forms and reports.  
• Will have direct contact with customers, may compile information for reports, and processing forms and documents.
• Transferring and escalating potential calls to the appropriate department if needed.

Qualifications

Education:

• Completion of a high school education.

Experience:

• A minimum of 1 year general office or related Company experience.  
• Or equivalent combination of education and/or experience

Knowledge and Skills:

• Written and verbal communication skill to proofread and edit routine forms, reports and business correspondence as well as explain Company policies and procedures and respond to routine inquiries.  
• Job duties consist of a significant percent of typing assignments, must have proficient typing skills. 
• General knowledge of department procedures and operations to prepare, process, and complete assignments appropriately and maintain records.  
• Ability to manage inbound calls in a timely manner, while maintaining a positive, empathetic, and professional demeanor towards customers at all times.
• Engaging in active listening with customers, confirming or clarifying information and addressing customer concerns as needed.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $30,390.00 - USD $48,544.00 /Yr.

Senior Coordinator, Contract Support

locations

Remote - United States

time type

Full time

job requisition id

Req_12494

The Senior Coordinator for Contract Support will support the Sales team by facilitating the completion of customer contracts and requests. This inidual will work independently and collaboratively to manage the execution of incoming and ongoing customer contract-related documentation and requests. The role will report directly to the Contract Support Manager.

Essential Responsibilities: 

• Monitor and track Contract Support requests via Smartsheet logs.

• Support the tracking of contracts within Smartsheet and filing within the Google Workspace.

• Support ongoing contract development, maintaining communication with all stakeholders to deliver internal and external deadlines.

• Coordinate requests for certificates of insurance.

• Research current and previous contract documentation.

• Assist in the maintenance of tracking systems for ongoing and past contract-related activity through various portals and management tools, including Smartsheet. 

• Support required printing, assembly, and delivery of contracts.

• Maintain shared documentation with relevant company and department information to utilize in the completion of forms and submission sites 

• Provide support with annual contract-support projects.

• Use problem-solving skills to diagnose, troubleshoot, and resolve issues in order to ensure the timely completion of contract-support requests.

Required Qualifications:

• BA/BS Degree 

• 3+ years of experience using technologies such as Microsoft Office, Google Suite, Smartsheet, and Adobe Software to develop spreadsheets, draft templates, and general PDF formatting 

• 1+ years of experience coordinating contract review or contract processing

 Preferred Qualifications:

• A passion for K-12 education

• Experience working for a K-12 education company

• Demonstrated attention to detail

• Excellent writing, grammar, and spelling ability

• Excellent presentation and written/oral communication skills

• Ability to work in a deadline-conscious, data-driven environment

What we offer:

Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best-in-class development programs. The gross salary range for this role is $65,000 - $75,000. This role is eligible to earn an annual discretionary bonus that rewards inidual and company performance.

Special Assistant to the Deputy Legal Director/Director of the Trone Center for Justice and Equality

New York, New York, United States

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Special Assistant to the Deputy Legal Director/Director of the Trone Center in the Legal Department of the ACLU’s National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month. 

The priority application deadline is March 4, 2026 though applications will be reviewed on a rolling basis.  Early submissions are encouraged.

WHAT YOU'LL DO 

Reporting to the Deputy Legal Director/Director of the Trone Center, the Special Assistant will be responsible for managing a wide range of administrative, research and operational duties for the Centers, their Projects, and the Department, working closely with relevant parties, including Center Directors, Project Directors, and the Associate Director of Legal Operations.

YOUR DAY TO DAY

CENTER RESPONSIBILITIES

• Provide broad logistical support and assist in managing the day-to-day operations for the Trone Center, including direct support for the Trone Center Director
• Support the Centers for Liberty and Democracy and their respective Directors, as needed
• Support the Center Directors’ cross-functional work by coordinating within the legal department as well as with other organizational departments
• Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the Center Directors’ portfolio to ensure smooth operations
• Provide litigation/paralegal support to the Center Directors and Projects as needed
• Make travel arrangements, process invoices, and complete expense reports with accuracy and timeliness
• Conduct in-depth legal and policy research on ACLU issues
• Draft memos, presentations, talking points, and other various reports for the Center Director
• Assist with information synthesizing for projects managed by the Center Directors, communicating with different parties internally and externally, ensuring timely execution of deliverables, and keeping the Center Director appraised
• Draft Center communications, including digital communications
• Schedule, plan and help facilitate on-site as well as off-site meetings, conferences, internal and external facing events, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials, managing budgets and project plans
• Other duties as assigned

DEPARTMENTAL OPERATIONS RESPONSIBILITIES

• Provide strategic and logistical support for department-wide trainings and all-staff meetings
• Manage departmental onboarding for new hires and offboarding for departing employees
• Ensure departmental legal compliance through various projects assigned by the Associate Director of Legal Operations
• Support implementation of new software and systems throughout the department, and other initiatives as needed
• Provide support for the strategic planning and budget processes
• Engage in special projects and other duties as assigned

FUTURE ACLU'ERS WILL 

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to ersity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

WHAT YOU'LL BRING

• Demonstrated passion for advancing civil rights and civil liberties, including racial and social justice
• Self-starter and ability to take initiative
• Strong administrative, organizational, and time management skills
• Detail-oriented and adept at handling multiple tasks simultaneously
• Excellent interpersonal and communication skills, along with strong problem-solving skills
• Proficiency with Microsoft Office Suite and possess experience with Internet research
• Excellent project management skills executed in fast-paced work environments
• Strong analytical skills, comfort with numerical reasoning
• Willing to conquer the “small tasks” with an understanding of their vital importance in the success of the Center
• Excellent writing and proofreading skills
• Ability to work independently, as well as within a team
• Paralegal or other experience in litigation a plus

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $85,596. (Level J), reflecting the salary of a position based in New York, NY.  Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting.  

WHY THE ACLU

For over 100 years, the ACLU has worked to defend and preserve the inidual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.

We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being. 

At the ACLU, we offer a broad range of benefits, which include:

• Time away to focus on the things that matter with a generous paid time-off policy
• Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care & fertility treatment)
• Plan for your retirement with 401k plan and employer match
• We support employee growth and development through annual professional development funds, internal professional development programs and workshops

Program Coordinator, Talent Operations (Temporary) - Remote - Nationwide

Corporate Full-time Temporary Sacramento, California 260000FJ Non-Clinical Talent Acquisition

Remote, Nationwide – Seeking Program Coordinator, Talent Operations

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Support planning and execution of interview days and related recruitment events.
• Maintain project plans, timelines, and action items using Monday.com or similar tools.
• Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings.
• Coordinate interview day logistics, schedules, and last-minute changes.
• Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders.
• Assist with orientation materials and on-site or virtual event coordination.
• Manage interview schedules, including updates, cancellations, and rescheduling.
• Prepare and send interview-related communications via email and text.
• Coordinate visa-related interviews and special scheduling requests as needed.
• Create and maintain reference materials such as recruiter cheat sheets and interview day directories.
• Track attendance, participation status, and follow-up needs.
• Review and manage event registrations in CVENT.
• Update candidate and registration data in Phenom and other internal systems.
• Upload and manage CVs, headshots, and supporting documents.
• Run weekly reports, track registration trends, and flag discrepancies or issues.
• Audit data for accuracy, formatting, and completeness.
• Monitor and manage a shared program inbox.
• Respond to standard inquiries related to registration, scheduling, and stipends.
• Route requests requiring approval to appropriate leaders.
• Provide timely, professional responses to participants and internal teams.
• Track stipend requests and supporting documentation such as flight receipts.
• Review registration status for stipend eligibility.
• Send reminders and follow-ups related to stipend submissions.
• Partner with accounts payable and program leadership to support accurate and timely processing.
• Work closely with program leadership, recruiting teams, marketing, and operations partners.
• Coordinate deliverables such as directories, badges, signage, and presentation materials.
• Support leadership outreach and follow-ups as needed.
• Help keep cross-functional teams aligned on timelines and responsibilities.

Required Experience and Competencies

• High School diploma or GED equivalent required.
• 1-2 years of administrative work experience, working in a recruiting environment required. 
• Ability to travel to Chicago, Illinois in August 2026 (for approximately 5 days) required.
• Bachelor’s degree preferred. 
• Experience supporting events, programs, or large-scale coordination efforts preferred.
• Familiarity with project management tools such as Monday.com preferred.
• Experience working with registration platforms or CRM systems preferred.
• Prior administrative or operations support experience in a fast-paced environment preferred.
• Strong organizational and time management skills with high attention to detail
• Ability to manage multiple priorities in a deadline driven environment
• Clear, professional written and verbal communication skills
• Comfort working with spreadsheets, reports, and data tracking
• Proficiency with Microsoft Office or Google Workspace tools
• Ability to quickly learn new systems and processes
• Familiarity with project management tools such as Monday.com or ability to learn.
• Ability to complete tasks with varying priorities under conditions requiring speed and accuracy 
• General knowledge of administrative procedures and standard business office practices
• Knowledge of Taleo/Phenom/Salesforce Systems

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $22.90 – $28.63, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

T&H Performance Improvement Analyst (Remote NC)

Remote, Remote, NC, US

Requisition ID: 3227

Salary Range:$54,007.07 To $70,209.18 Annually

LOCATION:  Remote – this is a virtual, home-based position that operates Monday – Friday from 8:30am- 5:00pm EST. Applicants may live anywhere in Vaya’s catchment counties.   The person in this position must maintain residency in North Carolina or within 40 miles of the NC border.

GENERAL STATEMENT OF JOB

The primary purpose of this position is to provide administrative and operational support for Transition and Housing Department with a focus on quality improvement, process improvement, data, and performance reporting.  The employee will structure, collect,  compile, and analyze data and reports in order to support Transition and Housing operational standards and metrics.  The employee will also utilize data and reports to assess for overall quality, program effectiveness, and outcomes for members.  Employee will provide insight and recommendations in order to continually improve Transition and Housing operations.  

This position is organized, strong detail orientated, methodical, motivated and demonstrates good follow through.

ESSENTIAL JOB FUNCTIONS

Operational Support:

• Collects and summarizes performance data, identifies opportunities for improvement, and presents findings 
• Analyzes current workflows and standards  against performance data in order to assess for process adherence and makes recommendations for improvement
• Improve quality and operational effectiveness by developing  strategies and recommendations from findings associated with member record reviews, audits,   spreadsheets, and surveys
• Create and maintain Transition and Housing performance improvement initiatives required to meet national accreditation or  regulatory performance improvement initiatives
• Develop/edit/maintain report job aids and deliver training and coaching on existing and newly developed reports 
  • Run and report out on  process adherence reports
  • Communicate positively and energetically and is the day-to-day central receiver of feedback and questions about reports from Transition and Housing staff
  • Assist with the development, maintenance, and reporting  of Leadership Dashboards ensuring information is provided to Transition and Housing Directors and VP monthly

Collaboration:

• Support ongoing performance measures by initiating measurable process improvement opportunities within T&H and collaborating with department leads
• Partners with T&H Leadership   to instill a Continuous Improvement Culture 
• Work with T&H Managers and Dept leadership to understand report content 
• Partner with T&H Leadership and other Departments as needed to support the Population Health and T&H data and outcomes strategy
• Work closely with Process Improvement Manager, Population Health Data Managers and Business Analysts to identify and address barriers in technical T&H processes and documentation
• Participate in organizational committees and work groups related to T&H data and quality.
• Work with Subject Matter Experts & Process Improvement Manager to develop drafts of workflow standards and measurable performance metrics

Report Development:

• Ensure operational reports are well developed and put into use in a timely way
• Organize and work with others to submit any report modification or enhancements to Management Information Services
• Work with process oversight workgroups to test new prototype reports, incorporate/address feedback
• Support user acceptance testing strategies and execution plans

Other Duties Assigned:

• Assist in Transition and Housing Department tasks, as identified by your Supervisor

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge, understanding, and application of principles related to Quality Improvement, Process Improvement, Lean Methodologies, and Performance Reporting
• Establish and use quality metrics to drive change and deliver measured improvements
• Knowledge  of the business processes and workflows of the different teams within the Transition and Housing Department
• Knowledge and understanding of  Managed Care Organizations and contract requirements with the Department of Health and Human Services.
• Skilled in Excel with very strong skills including but not limited to filtering, formulas, creation of charts and graphs, and pivot tables.
• Skilled in data literacy and understanding of basic terms and concepts as well as experience creating and applying (i.e., understands measures, metrics, key performance indicators, outcomes, numerators, and denominators; can create rates, averages, percentages, frequencies, etc.).
• Computer proficiency in e-mail, Microsoft suite applications i.e. Excel, Word, Process Mapping, PowerPoint, Power BI
• Participate in and maintain T&H and Vaya trainings and proficiencies.
• Exceptional interpersonal skills, highly effective communication ability, and the propensity to make prompt independent decisions based upon relevant facts
• Excellent verbal and written skills
• Detail oriented, able to organize multiple tasks and priorities, and to effectively manage projects from start to finish
• Ability to demonstrate flexibility and adaptability based on changing priorities and  improvement of processes
• Ability to exercise balanced judgment in evaluating situations and making decisions, and to handle difficult or confrontational situations in a calm, consistent manner

EDUCATION & EXPERIENCE REQUIREMENTS

Bachelor’s degree in sociology, psychology, or related field, including coursework in statistics, research methodology, computer science, continuous improvement and/or other coursework directly related to the work to be performed, and two (2) years of progressively responsible experience in gathering, editing, and analyzing data; or an equivalent combination of education and experience.

Preferred Licensure/Certification:

• Two + years of experience in the field of quality management/continuous quality improvement preferred
• Lean, Six Sigma, Project Management, or related certification is preferred

PHYSICAL REQUIREMENTS

• Close visual acuity to perform activities such as preparation and analysis of documents; viewing a computer terminal; and extensive reading. 
• Physical activity in this position includes crouching, reaching, walking, talking, hearing and repetitive motion of hands, wrists and fingers. 
• Sedentary work with lifting requirements up to 10 pounds, sitting for extended periods of time. 
• Mental concentration is required in all aspects of work.

RESIDENCY REQUIREMENT:  The person in this position is required to reside in North Carolina or within 40 miles of the North Carolina border.

SALARY: Depending on qualifications & experience of candidate. This position is exempt and is not eligible for overtime compensation.

Title: Administrative Specialist 3

Location: Thurston County – Olympia, WA

Salary

$69,000.00 - $78,000.00 Annually

Job Type

Exempt

Remote Employment

Flexible/Hybrid

Job Number

2026-01261

Job Description:

Please Note: The starting salary offer will be determined based on the successful candidates' qualifications within the starting salary range of $69,000 - $78,000 annually.  There is career salary growth beyond this starting range for the successful candidate.

Hybrid: Our physical office is in Olympia, WA. We offer flexible work schedules and locations. This is a hybrid position that allows teleworking. However, you will need to travel to in-person activities, meetings, and events according to business needs frequently.

Why work for OFM

The Office of Financial Management (OFM)serves as the backbone of Washington state government. Our mission is to make our state a better place by connecting people, budgets, policies, data, and systems for state agencies and the Legislature. Our team includes budget advisors, researchers, and other experts, all dedicated public servants working towards an equitable future for every Washingtonian.

If you want to play a key role in enhancing how state government serves its citizens, you've found the right place. Join us in making a meaningful difference for every Washingtonian!

The job opportunity

We are seeking a highly organized and service-oriented Administrative Assistant to join the Washington State Office of Financial Management (OFM) Human Resources team in a pivotal administrative support role. You are the center point of delivering a smooth, welcoming employee experience, serving as the NEOGOV Onboard Administrator and Onboarding Coordinator, and acting as the OFM HR Records Coordinator. You will partner closely with Human Resources (HR) leadership by providing direct support to the HR Director and HR Manager, including calendar and schedule coordination and responsive assistance on priority initiatives. Your tasks will include coordinating purchases and travel, preparing and maintaining personnel forms and correspondence, entering routine actions in HRMS, ensuring I-9 compliance, and supporting a wide range of HR programs and services. Bring your keen attention to detail, customer-focused approach, and collaborative mindset to a team committed to delivering thoughtful, people-centered public service.What you'll work on:

NEOGOV Onboard Administrator:

• Independently create, maintain, and troubleshoot onboarding and offboarding portals, forms, checklists, and workflows. 
• Responsible for managing onboarding and offboarding activities in NEOGOV for all employee movement, by creating/updating new hire forms, checklists, and workflows; collaborating with stakeholders involved to ensure information is current, accurate, and efficient. 
• Troubleshoot and assist customers with technical issues. Train new users on how to navigate/use NEOGOV Onboard as it relates to their role, e.g., Manager, HR User, Employee. 
• Independently work with NEOGOV Onboard customer service help desk/program developers and the Department of Enterprise Services NEOGOV liaisons to resolve issues encountered within the system or initiate program enhancements.  
• Track system updates and take training on new enhancements to the system, and provide information learned to the HR Operations Team and/or others on a need-to-know basis.

 OFM, GOV & OII Onboarding Coordinator:

• Independently manage the onboarding process for new hires for all agencies OFM HR supports.  
• Coordinate/Conduct I-9 verifications. Understand and independently research federal rules and regulations to educate new hires and supervisors of I-9 requirements. 
• Coordinate with supervisors and new hires to ensure SNAP tickets and new employee checklists are completed in NEOGOV Onboard.  
• Serve as a point of contact for employee questions on first day expectations/forms. Liaison between new employees and onboarding isions, coordinating new hire needs. 
• Collaborate with OFM HR Culture & Development Team for New Employee Orientation scheduling.

 HR Records Coordinator (Record retention and management):

• Subject matter expert on records retention and management for all physical and electronic files, which include position files, personnel files, medical files, shared drive files, SharePoint files, litigation hold requests/files, Public Disclosure Requests, and other administrative files. 
• Collaborate with OFM HR to manage records retention and ensure documents adhere to the State's retention schedules and train the team on proper records management. 
• Partner with Legal & Contracts Records Officer to keep up to date on records retention and changes to the records schedule. Attend quarterly OFM Record Coordinator Meetings. 
• Coordinate and respond to litigation holds and public records requests. Search and provide information/documents as requested by the agency's public records officer.  
• Lead records inventory project biannually or as requested by the Legal & Contracts Records Officer. Work with the OFM HR team to identify and disclose records, ensure proper retention or archive/destruction of records. 
• Maintain and organize all active physical and electronic files, such as position files, personnel files, medical files, shared drive files, SharePoint files, litigation hold requests/files, and other administrative/employee files. Track documents and maintain spreadsheets, specifically for non-disclosure agreements, statements of necessity, and reasonable accommodations. 
• Archive physical/electronic personnel files on a biannual basis. Assign appropriate disposition per state retention schedule. Organize and track records sent to archives, recording disposition dates for all personnel files for review and approval for destruction. 
• OFM HR SharePoint Administrator. Ensure SharePoint is utilized appropriately and confidentially to maintain HR documents. Provide access and permissions to SharePoint as appropriate/approved by HR Operations Supervisor. Ensure final documents are in PDF format and searchable. Search for documents as requested.

 Personnel Letters & Correspondence:

• Compose, create, and maintain personnel letter templates. Ensure the OFM HR team uses templates consistently.  
• Support HR Director, HR Manager, and HR Business Partners with personnel-related letters, such as appointments, salary adjustments, title and supervisory changes, lump sum and exchange time awards.  
• Serve as the point of contact for general inquiries for the OFM HR team. Triage incoming inquiries from the OFM HR inbox and route to the appropriate point of contact.  
• Independently respond to general inquiries sent to the OFM HR inbox. Research, interpret, and apply HR rules, policies, regulations, and procedures to provide accurate information to customers. Respond to emails to confirm receipt. 
• Manage Calendars, Meetings & Office Space: 
• Manage calendar for the HR Director and HR Manager. Independently determine meeting priorities to coordinate and reschedule appointments.  
• Organize and schedule routine and complex meetings requested by HR Director, HR Manager, and HR Operations Supervisor that involve multiple stakeholders and different locations.  
• Ensure proper meeting location and equipment are booked for the type of meeting scheduled.  
• Ensure building security requirements are met, such as providing front desk with a list of attendees, obtaining visitor badges, notifying attendees of specific building requirements and are adhered to.  
• Ensure all equipment and other in-person/technology logistics are working prior to the meeting.  
• Prepare and distribute agenda for meetings. 
• Coordinate and purchase meeting refreshments. 
• Take meeting notes; ensure final notes are accessible to meeting stakeholders. 
• Coordinate travel arrangements; ensure itinerary, transportation, and lodging information is accurate and provided to the traveler in advance.

 I-9 Compliance:

• Independently research, interpret, and apply rules, regulations, and resources to ensure compliance with federal I-9 requirements and support/answer employee questions.  
• Track unique I-9 compliance requirements, such as H1B and other temporary visas, partnering with HR Business Partner and employee to ensure re-verifications and other general requirements are met prior to the deadline.  
• Attend training to stay up to date with I-9 rules and regulations.

 Purchasing & Travel Arrangements:

• Make purchases and travel arrangements for OFM HR. 
• Process and track expenses and reimbursements. 
• Create and maintain spreadsheets to verify credit card charges and work with OFM Accounts Payables and the approving authority to ensure proper usage and accountability.  
• Manage TEMS access for OFM HR team.

 Other Administrative Duties:

• Provide direct administrative support to the HR Director and the HR Manager.  
• Conduct personnel file reviews for requesting agencies.  
• Notary services. Answer questions and provide notary services to customers as requested.  
• Process mail/faxes as they come in weekly. Scan and send to the appropriate contact for processing/response, and save in the appropriate OFM HR SharePoint folder. Responsible for sending outgoing mail for OFM HR. 
• Manage the agency organization chart and work with ision administrative support personnel to ensure it is accurate and up to date. Assist GOV entities in ensuring organization charts are accurate.  
• Independently create and manage spreadsheets to track assignments and special projects. 
• Assist with new human resources services/program initiatives that are non-routine or arise due to business needs. Provide input and ongoing administrative support once developed and implemented to ensure initiatives are completed in a timely and efficient manner.  
• Assist the OFM HR team with miscellaneous administrative tasks as assigned or for coverage purposes, such as assisting with recruitments, running data reports, and managing website updates.

What we need you to bring

Required Qualifications:

• Demonstrated ability to prioritize multiple tasks and manage time effectively to meet deadlines.
• Proven track record of providing customer service with strong verbal and written communication skills.
• Experience in managing and organizing records, both electronic and hardcopy.
• Ability to adapt to changing workload demands and remain productive under pressure.
• Experience with coordinating and managing executive-level position calendars.
• Experience with data entry and management.
• Experience with employee onboarding and offboarding.
• Ability to obtain and maintain a notary license.
• Familiarity or experience with creating/drafting/finalizing personnel letters.
• Knowledge of I-9 rules and regulations.
• The ability to take action to learn and grow. 
• The ability to meet the needs of others.

Desired Qualifications:

• Experience with NEOGOV Onboard or similar onboarding/offboarding management system.
• Experience with HRMS or similar personnel data management systems.
• Familiar with civil service rules and HR related policies.
• Experience with records retention procedures and rules for WA State agencies.

We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. Don't let doubts stop you from applying for this position.  If you have transferable experience, please share it with us or contact us with questions about the required qualifications and how your experience aligns with them. 

At OFM, we foster a culture of integrity, innovation, inclusion, and belonging. We value both learned and lived experiences, believing that ersity makes us stronger. To support your health and well-being, we offer a variety of benefit programs for our employees. 

Please visit our Recruitment Page for a full list of benefits available to employees. Here's a quick glance at some of the unique benefits that OFM offers:

• An environment ofersity, equity, inclusion, and belonging
• Medical, Dental, Vision, and Life Insurance
• 12 paid holidays, 14 paid vacation days (minimum), and 12 days of sick leave per year
• State programs

Title: KSL NewsRadio and Podcasting Administrative Coordinator (Part-time)

Location: Salt Lake City, UT

Part time

job requisition id

R7949

Job Description:

Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide.

COMPANY OVERVIEW

KSL is Utah's #1 source for news, information, and marketplace services, operating as a media powerhouse that reaches over 5 million people monthly through our integrated platforms: KSL.com, KSL TV, KSL NewsRadio, KSL Sports, KSL Classifieds, and our Music Radio stations. Not only is KSL built on being local, trustworthy media, we're innovating into the future of digital media. As one KSL, we combine decades of broadcasting excellence with innovative technology and data-driven insights to deliver unparalleled reach and engagement across Utah's most influential media ecosystem.

The KSL NewsRadio and Podcasting Administrative Coordinator provides essential administrative and operational support to NewsRadio and podcasting leadership and staff in a fast‑paced newsroom environment. This role coordinates scheduling, travel, communications, meetings, expenses, and office operations while supporting both in‑person and virtual work. The ideal candidate is highly organized, technically proficient, professional, and trusted to handle sensitive information in compliance with company policies.

Note: Work configurations are subject to change based on business needs and at company discretion.

• This position is an on-site role that requires the employee to regularly work at our Salt Lake City site.

What You Will Do:

Primary job duties will include, but are not limited to:

• Provide consistent, reliable support to KSL News leaders and newsroom staff and management 

• Fulfilling the administrative needs of the KSL Podcast department

• Welcoming and assisting visitors

• Making travel bookings and scheduling meetings

• Handling incoming and outgoing correspondence and phone calls, including email

• Ordering and stocking office and break room supplies 

• Taking meeting minutes/sending follow up meeting notes 

• Preparing presentations and documents

• Handling expense records for newsroom staff 

• Adept at virtual systems, including Teams

• Project a professional demeanor and appearance both virtually and in person

• Knowledge of contract systems, including contract works and docusign

• Ability to handle knowledge of sensitive information without disclosure 

• Work in compliance with Company policies and procedures

Skills and Experience We Are Looking For:

• Administrative experience supporting leaders or teams in a fast‑paced, deadline‑driven environment; experience in a newsroom or media organization preferred.
• Strong organizational and coordination skills, including scheduling meetings, booking travel, managing calendars, ordering supplies, and tracking expenses with a high degree of accuracy.
• Excellent written and verbal communication skills, with the ability to handle incoming and outgoing correspondence, take meeting minutes, and prepare clear follow‑up notes, presentations, and documents.
• High level of professionalism and discretion, with demonstrated ability to handle sensitive and confidential information in compliance with company policies and procedures.
• Technical proficiency with Microsoft 365 tools (including Teams), virtual meeting platforms, and administrative systems such as contract management tools and DocuSign.
• Education & experience: High school diploma or equivalent required; post‑secondary education or relevant administrative support experience strongly preferred.

Physical Demands

• Receive, process, and maintain information through oral and/or written communication effectively.
• Manual dexterity and fine motor skills to operate computer keys and general office equipment. Ability to work on a computer for prolonged periods of time.
• Sit and/or stand for extended periods of time.
• Lift, move, and carry up to 35 pounds on occasion

Compensation

$17.00 - $21.00. Hourly rate to be determined by multiple factors including but not limited to evaluation of the education, experience, knowledge, skills, and abilities of the applicant along with internal equity and alignment with market data.

What We Offer You: Check Out Our Bonneville Benefits!

Employees at Bonneville can enjoy a broad offering of benefits, including:

• Employee Assistance Program (EAP) services
• Access to an entire team of free financial planners
• Matches on contributions to charitable organizations after one year of service
• Continuous growth and development opportunities
• Dynamic team culture that values teamwork, having fun, and collaboration

Title: Executive Assistant

Location: US Remote

Department: EXECUTIVE

Job Description:

Hims & Hers is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are redefining healthcare by putting the customer first and delivering access to care that is affordable, accessible, and personal, from diagnosis to treatment to delivery. No two people are the same, so we provide access to personalized care designed for results. By normalizing health & wellness challenges and innovating on their solutions, we’re making better health outcomes easier to achieve. 

We are seeking a highly organized and proactive Executive Assistant located in the Central Standard Time Zone (CST) to support senior leadership and their teams. This role is critical to ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.

You Will:

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.

• Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.

• Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.

• Partner cross-functionally to support larger internal or external events as needed.

• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.

• Prepare and process expense reports in compliance with company policies.

• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.

• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.

• Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.

• Identify opportunities to improve administrative processes and implement more efficient systems.

You Have:

• 5+ years of direct experience supporting VP-level or executives in a dedicated Executive Assistant role within a complex, fast-paced environment.

• Demonstrated experience managing complex calendars and coordinating travel arrangements.

• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.

• Exceptional organizational skills with strong attention to detail.

• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.

• Strong written and verbal communication skills.

• High level of integrity and ability to maintain confidentiality.

• Self-motivated with the ability to work independently while collaborating effectively across teams.

• Comfortable navigating organizational structures and building strong internal relationships.

• Willingness to travel occasionally (approximately 10–15%) if needed.

Our Benefits (there are more but here are some highlights):

• Competitive salary & equity compensation for full-time roles

• Unlimited PTO, company holidays, and quarterly mental health days

• Comprehensive health benefits including medical, dental & vision, and parental leave

• Employee Stock Purchase Program (ESPP)

• 401k benefits with employer matching contribution

• Offsite team retreats

We are committed to building a workforce that reflects erse perspectives and prioritizes ethics, wellness, and a strong sense of belonging. If you're excited about this role, we encourage you to apply—even if you're not sure if your background or experience is a perfect match.

Hims considers all qualified applicants for employment, including applicants with arrest or conviction records, in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act, and any similar state or local fair chance laws.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Compensation

• $120K – $145K

Executive Assistant to the CEO

Remote

About the role

We’re looking for an exceptional Executive Assistant / Personal Assistant to partner closely with Sparrow’s CEO during a critical phase of growth.

The CEO views her role as setting Sparrow’s vision and hiring and managing a high-performing executive team. Her time is extremely limited—and it’s essential that she spends that time only on the highest-impact work that requires her attention.

In this role, you will act as a force multiplier for the CEO and for Sparrow as a whole. You’ll help increase the velocity at which the CEO can meet, delegate, and make decisions, while ensuring strong follow-through and visibility across the executive team on CEO-dependent work.

This role is expected to be 90% Executive Assistant work and 10% Personal Assistant work, supporting both professional and limited personal logistics so the CEO can operate at her highest level. This is a fully remote role but may require up to 25% travel to the Bay Area, where the CEO is located. This is a role where accountability and ownership are extremely important, and at times it may require your schedule to flex with little notice. 

Here’s what you’ll do

Partner closely with the CEO on priorities and execution

• Work with the CEO to understand her highest-impact priorities and ensure her time is aligned accordingly
• Help keep Sparrow moving at high velocity by enabling faster decision-making and delegation
• Partner with the CEO to action-plan how key initiatives and tasks will be completed

Own inbox, calendar, and communication management

• Manage a complex and fast-moving calendar, ensuring meetings are purposeful, prioritized, and sequenced effectively
• Own inbox management, including tagging, drafting emails in the CEO’s voice, and independently handling communications such as event registrations or account setup
• Ensure written communication is clear, thoughtful, and tailored to the reader’s perspective
• Prepare context and materials so meetings are efficient and effective

Drive follow-through and executive visibility

• Track CEO-dependent projects, decisions, and action items across the executive team
• Provide visibility to relevant stakeholders on status, dependencies, and next steps
• Ensure nothing important stalls due to lack of follow-up or coordination

Operate with a high-ownership mindset

• Take initiative to directly tackle tasks when appropriate
• When you’re not the right person for a task, proactively leverage internal partners or external resources to get it done
• Approach problems with a solutions-oriented, “figure it out” mentality

Build and improve systems and processes

• Create and continuously improve processes that increase executive and organizational efficiency
• Stay up to date on tools and technology that improve administrative workflows
• Bring recommendations for how Sparrow’s executive operations can run more smoothly

Provide light personal assistance

• Maintain the CEO’s personal calendar and ensure it is coordinated with work commitments
• Schedule personal appointments while avoiding conflicts with professional priorities
• Partner with the CEO to build systems that make her personal life more efficient (e.g., meal planning, wardrobe management, recurring life admin)

About you

• 5+ years of experience supporting senior executives, ideally CEOs or founders in high-growth environments
• Exceptional written communication skills, including the ability to write clearly in another person’s voice
• Strong judgment and prioritization instincts. You know what matters most and why.
• A high-ownership mindset and comfort operating independently
• Experience creating, improving, and maintaining processes
• Professionalism and confidence working with senior leaders and external stakeholders
• High emotional intelligence, discretion, and attention to detail
• Comfort supporting both professional and limited personal logistics

What This Role Is Not

• This is not a passive, task-only administrative role.
  Success requires strong judgment, proactive ownership, and the ability to think critically about priorities—not just execute instructions.
   
• This is not a role with rigid boundaries between responsibilities.
  While the role is primarily Executive Assistant work, it includes Personal Assistant support. The goal is to enable the CEO to operate at her highest level—not to adhere to an inflexible job description.
   
• This is not a gatekeeping or power-centered role.
  The Executive Assistant is a facilitator and partner, not a blocker. The goal is to increase clarity, access, and momentum across the organization.
   
• This is not a role for someone who prefers highly structured, static environments.
  Priorities will evolve, and success requires comfort with ambiguity and change.
   
• This is not a stepping-stone role for someone uninterested in long-term partnership.
  This role is designed for someone who wants to build a trusted, enduring partnership with the CEO and grow alongside Sparrow.

Compensation

This is a full-time salaried position with compensation of $80,000–$140,000 depending on experience and location.

Temporary Event Coordinator $21-$27/hour- March 2026 – July 2026

Fully Remote • WI, DC, TX, OR

Job Type Full-time, Temporary

Description

 We are seeking a highly organized, detail-oriented Temporary Event Coordinator to support the planning and execution of the World Credit Union Conference, a large-scale international event. This role is ideal for an event-focused professional who thrives in fast-paced environments, enjoys managing logistics, and excels at coordinating details behind the scenes.

This is a unique short-term opportunity to gain hands-on experience supporting a global conference from planning through on-site execution, including international travel to Australia with the conference team. 

You must reside in  WI, DC, TX, OR.

Key Responsibilities

As a key member of the conference team, you will support day-to-day event operations before and during the conference, including:

• Assisting with conference registration processing and maintaining accurate attendee records

• Communicating professionally and promptly with conference participants and responding to inquiries

• Preparing and issuing visa invitation letters for international attendees

• Generating invoices, purchase orders, and tax receipts

• Supporting scheduling and coordination of speaker calls, internal meetings, and vendor communications

• Assisting with conference logistics, including shipping, supply orders, and sponsorship fulfillment

• Monitoring and engaging conference attendees across designated social media platforms

• Tracking day tour registrations, attendance, and related policies

• Creating and maintaining weekly registration reports and key conference metrics

• Attending team meetings and preparing meeting notes and summaries

• Proofreading conference-related communications and materials for accuracy and clarity

• Maintaining organized, accurate, and confidential records in registration and reporting systems

• Providing pre-event and on-site conference support to ensure smooth event operations

• Performing general administrative and office support duties as needed

You’ll be successful in this role if you:

• Enjoy event coordination and working toward firm deadlines

• Bring a strong customer-service mindset and remain professional under pressure

• Communicate clearly and confidently, both verbally and in writing

• Are highly organized, detail-oriented, and comfortable juggling multiple priorities

• Adapt quickly in fast-moving, deadline-driven environments

• Are dependable, professional, and follow through on commitments

• Work well independently and collaboratively as part of a team

Requirements

• Experience in event coordination, conference support, event planning, or office administration preferred

• Fluency in English (spoken and written) required; additional languages strongly preferred

• Strong writing, editing, and proofreading skills

• Excellent organizational and time-management abilities

• Basic math skills, including percentages, totals, and invoicing

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Work Environment & Physical Requirements

• Primarily office-based with on-site conference and event-related responsibilities

• Periods of sitting, standing, walking, reaching, and talking

• Occasional lifting of up to 25 pounds

• Moderate noise levels and varied environments during live events

Travel

• 10 days of international travel, including attendance at the World Credit Union Conference in Australia

Title: Executive Assistant II

Job Description:

**Department:**1312 - Claims Executive

**Location:**Reno, NV

START YOUR APPLICATION

Why CIG?

At Capital Insurance Group we offer our employees more than just a job. We foster career growth, provide opportunities to give back to our communities, and help you take the next step in your career!

CIG was founded in 1898 by a group of earnest farmers in need of protection and today, we are the leading West Coast Property & Casualty insurer. CIG is certified as a Great Place to Work and provides a collaborative, inclusive, and fun work culture for all employees.

Benefits

• Accrue twenty-one days of Paid Time Off during your first year

• Up to eighty-seven percent of benefits covered by CIG for you and your family members

  • Medical, dental, vision plans

• One hundred percent covered plans

  • Basic Life & AD&D

  • Employee Assistance

  • Leave Management

  • Long Term Disability

  • Short Term Disability (Outside of CA)

• Family Caregiver Support (Homethrive)

• Child Care Resources (Tootris)

• Business Travel Accident Protection

• Voluntary benefit offerings

  • Short-term (CA only)

  • Voluntary Life AD&D self, spouse and child plans

  • Flexible Spending

  • Health Savings (HSA)

  • Hospital Indemnity

  • Accidental Injury

• Critical Illness

• ARAG Legal Services

• Norton LifeLock

• Nine paid holidays, plus two floating holidays

• Above and Beyond Reward Recognition Program

  • Kudos & Shout Out Points Program

  • Quarterly Above and Beyond Bonus Program

  • Annual Above and Beyond Bonus Program

• Competitive compensation

  • Base compensation

  • Salary Management Spot Bonuses

  • Annual Incentive/Profit sharing program, potential payout annually based on company results.

• Discount partnerships

  • Gym memberships, credit union, travel, shopping, restaurants, theme parks, and more

• Insurance Educational reimbursement and bonus programs

• Employee Referral Bonus Program

• Home and Auto Insurance Discount Program.

• Paid Volunteer Time – Through company planned community events and choose your own adventure PVT in giving back in ways that are meaningful to you!

• Retirement savings benefit (401k and Roth + match)

• Health & Financial Wellness

  • Wellness platform, tools and events

  • Health Savings Account – match

  • Financial Wellness Resources

Work Environment

This is a hybrid-eligible position, where Monday through Wednesday would be working in our Reno, NV office and Thursday and Friday eligible for work from home days.

Job Overview:

The Executive Assistant II is responsible for fully supporting 1-3 Executives by managing travel, calendars, expense reports, budget variance report and more. Additionally, supporting operational needs as necessary, and not limited to overseeing the day-to-day operational activities to include but not limited to ensuring projects are completed on time, within scope, and according to ision/department/corporate goals, oversee the use of resources and ensure all operations stay within budgetary limits. Monitor and report on departmental engagement, performance, analyze data (GPTW) and identify areas for improvement. Ensure all operations adhere to company standards, industry regulations, and more.

Minimum Requirements:

• Education: A bachelor's degree in business, operations, or a related field is often required.
• Experience: Typically requires 5+ years of experience directly supporting C-suite executive and 2+ years in operational management or a related role.
• Leadership: Strong leadership and team-building skills are critical.
• Problem-solving: Excellent analytical and problem-solving skills to handle unexpected issues.
• Communication: Strong communication and interpersonal skills for effective collaboration with team members and management.
• Technical proficiency: Proficient in relevant software, such as Microsoft Office, Smartsheet, Canvas, Project Management tools and often includes experience with specific systems like ERPs.
• Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.
• Job description is not prescriptive, but rather a guide as to the duties and responsibilities you will have, however it is not limited to the listed above.

Salary Range: $63,727 - $118,351

The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each inidual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as benefits and bonus programs.

Senior Document Specialist

remote type

Hybrid: Work in Office Part-Time

locations

USA-Phoenix-AZ-3255 East Elwood St, Suite 110

Remote United States

time type

Full time

job requisition id

R0033354

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Senior Document Services Specialist will be providing a valuable function helping our clients streamline their administration of business operations. In addition to standard processing tasks, Senior Document Services Specialists possess a desire to test new word processing software and the ability to provide training and mentorship to Document Specialists and clients. Candidates living in the Phoenix area expected to adhere to a hybrid schedule. The required work schedule for this opportunity is Monday - Friday 5PM to 2AM EST / 3PM to 9AM AZT and subject to adjustment based on daylight savings time.

Essential Job Responsibilities:

• Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software

• Prepare and edit complex documents, spreadsheets, charts

• Provide coordination and administrative support for special projects

• Efficient handling of time sensitive and confidential materials

• Perform document diagnostic activities related to troubleshooting documents inconsistencies

• Create and/or revise work product using direct keyboard entry, scanner or electronic conversion methods of input; transcribes audio and digital dictation including deposition transcripts as required

• Spell check, proofread and/or cross-check documents to ensure accuracy and completeness

• Maintain up-to-date knowledge of specialized applications and upgrades in order to achieve maximum efficiency and productivity with the Document Services applications

• Provide feedback and insight into each team member’s performances when requested

• Promote and encourage teamwork, confidence, and positive attitudes

• Provide directions, instructions, and guidance to the team

• Assist with reviewing re-works or poor job outputs from team members

Qualifications & Characteristics:

• HS Diploma or GED

• 3+ years working in document outsourcing or legal industry preferred

• Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning

• Strong initiative required; ability to work independently with minimal direct supervision

• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)

• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus

• Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading

• Ability to organize and prioritize multiple assignments

• Ability to excel under pressure within established timeframe and provide quality work product

• Possess strong communication, interpersonal, teamwork and customer service skills

The Compensation range for this role is 25.90 to 29.50 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the inidual's location, skills, experience and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any inidual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and iniduals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Title: Early Intervention Service Coordinator

Location: Buncombe County United States

Job type: Hyrbid

Job Description:

Agency

Dept of Health and Human Services

Division

Child and Family Well Being

Job Classification Title

Early Intervention Service Coordinator (S)

Position Number

60040391

Grade

NC07

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including iniduals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

Early Intervention Service Coordinators (EISCs) are the heart of the Early Intervention system! They play a vital role in supporting children in the NC Infant-Toddler Program and empowering families as their child's first and most important teachers. Research shows that birth to age three is a critical period for building family competence and confidence-offering a powerful opportunity to positively influence a child's development and learning.

Key duties of EISCs include:

• Collaborating with families and team members to develop functional Inidualized Family Service Plans (IFSPs)
• Working with multi-disciplinary teams to identify families' needs for supports and services
• Conducting home visits to provide guidance and coordinate care
• Coordinating services such as speech, occupational, and physical therapy
• Arranging and monitoring early intervention services to ensure continuity and quality
• Planning for children's smooth transition to other services at age three

EISCs often enjoy the flexibility of telework and a hybrid work environment, allowing them to balance family engagement in the community with collaborative team support.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $35,984 - $62,971

Recruitment Range: $35,984 - $55,224

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Experience working with children in the age range 0 - 5 and their families, including children with developmental delays.

• Knowledge of young child development, including developmental milestones.

• Experience working with and collaborating with families and other professionals.

• Knowledge of evidence-based practices used in working with young children and families, such as natural learning environment practices and caregiver coaching.

• Fluency in a second language.

Physical Requirements:

• Must be able to drive and travel by car across the CDSA's catchment area.

About the Division of Child and Family Well-Being:

The North Carolina Early Intervention Section is a part of the Division of Child and Family Well-Being. It is the lead agency for the N.C. Infant-Toddler Program which provides supports and services for families and their children, birth to three, who have developmental delays and/or disabilities.

Children's Developmental Services Agencies (CDSAs) are the local agencies that implement the NC ITP across North Carolina, working with local service providers to help families help their children succeed.

This Early Intervention Service Coordinator position is located at the Children's Developmental Services Agency of WNC. Be Part of Early Intervention.

Compensation & Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Visit website for State Benefits

Supplemental and Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. 

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified iniduals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for iniduals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.

• Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

• Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.

• If multiple applications are submitted to an inidual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM the night BEFORE the closing date.

• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

• Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.

• Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.

Veterans and National Guard Preference

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.

• Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified iniduals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person

Substance Abuse Professional Practice Board, etc.)

indicated below.

CONTACT INFORMATION:

If there are any questions about this posting, please contact Talent Acquisition at [email protected]. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Minimum Education and Experience:

• Bachelor's degree in Special Education, Elementary Education or Early Childhood Education, Psychology from an appropriately accredited institution and two years of professional experience working with the population served; OR

• Bachelor's degree in human services field from an appropriately accredited institution and three years of professional experience working with the population served; OR

• An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Paralegal

LocationUS-TX-Austin

ID2026-6107

# of Openings

1

Job Family

Legal, Compliance & Audit

Position Type

Remote

Position Summary:

The primary job function is to assist house counsel with various pre-trial tasks; draft responses; motions and other legal documents; conduct research projects and gather information for claim cases; and correspond with clients to investigate facts in preparation for trial.

Geo-Salary Information

An in-person interview may be required during the hiring process

State specific pay scales for this role are as follows:

$51,546 to $92,927 (NV, OR, AZ, CO, WY, TX, ND, MN, MO, IL, WI, FL, GA, MI, OH, VA, PA, DE, VT, NH, ME)

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Provides Paralegal Support:

• Searches for, assembles, and summarizes pertinent information from various sources for the purpose of preparing responses to propounded discovery. Discovery includes, but is not limited to, form interrogatories, special interrogatories, request for admissions, and demand for inspection of documents. Corresponds with clients, attorneys and claims personnel, and other related parties to discuss case status, gather additional information pertinent to the case, and respond to routine inquiries regarding legal procedures. Produces a variety of written documents utilizing varied and advanced word processing software functions; obtains extensions, when necessary, to ensure objections are preserved and responses are timely and proper; prepares legal briefs, pleadings, appeals, and motions for review and use by attorney. Draft letters and legal documents; Prepare, assemble and properly format court documents, discovery and any other pleading as directed. Files pleadings, prepares affidavits of documents and maintains digital file in case management system. Completes special assignments of a legal nature to assist in the management of the claim cases. Prepares initial drafts of administrative reports such as initial opinion, discovery summary, medical record summary, pre- and post-trial reports as directed. Ability to prioritize and reprioritize tasks to ensure prompt completion of assignments and ability to carry out day to day activities in a logical and effective manner to complete work timely.
• Assists attorney in preparation of cases for trial including, but not limited to, assembling and identifying exhibits, trial books, motions in limine, expert witness lists, statement of the case and various other required trial documents.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, depositions and legal codes. Investigate facts and case law to determine causes of action and to assist in preparation of case.
• Assist insured in Small Claims cases by investigating facts in order to prepare trial briefs, prepare the insured for trial, attend trials with the insured and defend the company when listed as a named party to the action. Collects and evaluates all file evidence, contacting related parties to gather information, and prepares for hearing, researches relevant statutes or case law, vehicle valuation, medical treatment, aerial maps and policy language to assist in the defense of the Small Claims action.

Continuing Professional Knowledge and Education:

• Completion of 4 hours of continuing education or required hours of education in compliance with the rules of State.

Qualifications

Education:

• Minimum: Certificate of completion of a paralegal program approved by the American Bar Association; A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education; BA or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks; or high school diploma or general equivalency diploma, a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003.
• Preferred: Degree in paralegal studies and/or Paralegal Certificate with 1+ insurance defense or civil litigation experience.

Experience: 

• Minimum: 0-2 years insurance defense paralegal experience and/or equivalent insurance defense litigation experience.
• Preferred: 1-2+ years paralegal experience in civil litigation / insurance defense.

Skills and Abilities:

• Minimum: General knowledge of legal principles, terminology and procedures; written communication skill to draft legal documents in support of and response to discovery, depositions, motions as well as proof and edit documents for accuracy.  Must possess ability to work in paperless environment; effectively correspond with clients, attorneys and other involved parties. Knowledge and proficiency in word processing and case management software in order to complete assignments.
• Preferred: Excellent written and verbal communication and grammatical skills in order to draft motions, oppositions and replys; ability to carry out day to day activities in a logical and effective manner and completes work assignments promptly.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $56,701.00 - USD $102,219.00 /Yr.

Sr Legal Secretary

LocationUS-CA-West Covina

ID2026-6153

# of Openings

1

Job Family

Legal, Compliance & Audit

Position Type

Remote

Position Summary:

Provides advanced secretarial and administrative support to professional legal staff. Demonstrates a high degree of legal knowledge, competence and secretarial skills. Prepares and files legal documents, motions, pleadings and correspondence of a legal nature as directed. Maintains attorneys calendar, sets court dates and appearances, and schedules meetings with witnesses and other involved parties. Maintains department records. May be required to support up to as many as three litigation attorneys.

Geo-Salary Information

An in-person interview may be required during the hiring process

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Essential Job Functions:

Advanced Administrative Support: 

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation;
• Drafting letters and documents, collecting and analyzing information; 
• Complies complex legal documents and prepares for filing with Court; 
• Produce high quality written communication, correcting and editing documents to ensure final copy conveys proper format and is correct in detail; 
• Initiating telecommunications; organizing client conferences and attorney meetings; 
• Assists in preparation of post-judgment motions, verdicts and cost bills;
• Prepares Answers, Cross-Complaints, discovery and all pleadings as directed by the handling attorney;
• Gathers evidence, anticipating changes in litigation
• Follows up on delegated assignments to other legal staff;
• Maintains transcripts, documents and evidence;
• Handles files of highest complexity level and exposures; excess exposure cases; significant injuries; surgery or celebrity plaintiff or high profile cases; wrongful death; moderate to severe brain damage, etc. 
• Maintains record of claims and legal documents and case activity;

Advanced Secretarial Support:

• Works independently with little or no direction to assist in work flow processes; 
• Exeptional understanding of all court deadlines, Rules of Court, requirements for processing documents and all office and court processes;
• Handles complex correspondence and inquires with attorneys, clients, adjusters, courts, etc. through excellent written or telephone communcations skills;
• Coordinates legal services such as court reporting, copying and delivery agencies with or no direction; 
• Ensures that written products convey the desired message, meet procedural requirements and are properly formatted, grammatically correct and free of all typographical and spelling errors;
• Effectively communicates at a high level with the claims, opposing counsel and clients regarding legal file;
• Independently carries out day to day activities in a logical and effective manner and completes work assignments promptly; Assures all work is prepared and timely submitted without delay. 
• Screens all incoming coorespondence, accurately identifying those items for personal attention and quickly distributes items for attorneys’ attention; 
• Re-prioritizes inidual workload, as necessary, to assure timeliness; 
• Keeps attorney fully informed of developments which may affect specific items in order to maintain efficient workflow;
• Maintains client confidence by keeping client/attorney information confidential;
• Provides historical reference by developing and utilizaing filing and retrieval systems;
• Conserves Attorneys time by reading, researching, reviewing, verifying, and routing coorespondence, reports and legal documents to claims, opposing counsel and clients;
• Scheduling court reporters, expert witnesses and other experts for testimony at depositions and trial; 
• Classifies, sort and file correspondence, articles, records and other documents;
• Operates standard and/or automated office equipment such as word processors, typewriters, transcribing software, case management software, photocopies, etc

Responsible for Calendaring and Diary tasks:

• Maintains attorney calendar by accurately recording court dates and appearances. 
• Schedules meetings, depositions, and appointments; Schedules internal conferences related to legal files;
• Assembles documents, reports and information as requested to prepare for meetings;
• Arranges necessary meeting spaces, secures conference rooms as needed;
• Informs participants of meeting dates, times and location; 
• Independently resolves calendar conflicts by prioritizing and coordinates rescheduling dates; 
• Tasks all deadlines in connection with appearances; tasks all deadlines in course and scope of daily job duties and upcoming assignments

Continuing Professional Knowledge and Education:

• Updates job knowledge by participating in educational opportunities; Reads and understands professional publications regarding changes in Court rules and procedures; keeps current regarding changes in Court procedures and policies

Qualifications

Education:

• Minimum: High School diploma or GED. 
• Preferred: Vocational certification or training in the legal field.

Experience:

• Minimum: 10+ years insurance defense or civil litigation experience supporting 2+ attorneys.  Advanced understanding of all court deadlines, Rules of Court, requirements for processing documents and all office and court processes.  Advanced knowledge regarding terminology, discovery, pleadings, civil court deadlines, trial prep and scheduling expert depositions both retained and non-retained.  
• Preferred: 10-15+ years insurance defense or a combination of both insurance defense and at minimum 2-4 years civil litigation experience. Advanced legal secretary skills and experience supporting multiple attorneys 3+.  Experience in complex/multiple party cases.  Relevant work experience in the legal field; equivalent combination of education and/or experience considered.

Skills and Abilities:

• Minimum: Ability to multitask and prioritize assignments; organization skills with an eye for details; ability follow directions; typing minimum 75+ wpm; Advanced knowledge of legal terminology and legal document management (e.g., briefs, summonses, complaints, motions, pleadings and discovery). Effective oral and written communication skills with knowledge of correct grammar, spelling, and punctuation usage; Ability to independently compose/draft routine pleadings and correspondence; Ability to independently utilize and process available resources; Detail orientated; Ability to accurately calendar and manage conflicts across multiple calendars; Proficient in Microsoft Office applications such as Word, Excel and Outlook; 
• Preferred: Ability to work independently; Ability to multitask and prioritize; organization skills; Proactively handle tasks; 75+ wpm; Advanced knowledge of local and state rules; Advanced verbal and written communication skills; Advanced experience and ability to accurately calendar and manage conflicts across multiple calendars; Advanced knowledge and proficiency in scheduling retained and non-retrained experts;  Advanced experience in Trial and post-trial deadlines and pleadings.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $63,410.00 - USD $117,348.00 /Yr.

Paralegal

LocationUS-CA-West Covina

ID2026-6155

# of Openings

1

Job Family

Legal, Compliance & Audit

Position Type

Remote

Position Summary:

The primary job function is to assist house counsel with various pre-trial tasks; draft responses; motions and other legal documents; conduct research projects and gather information for claim cases; and correspond with clients to investigate facts in preparation for trial.

Geo-Salary Information

An in-person interview may be required during the hiring process

The expected base salary for this position will vary depending on a number of factors, including relevant experience, skills and location.

Responsibilities

Provides Paralegal Support:

• Searches for, assembles, and summarizes pertinent information from various sources for the purpose of preparing responses to propounded discovery. Discovery includes, but is not limited to, form interrogatories, special interrogatories, request for admissions, and demand for inspection of documents. Corresponds with clients, attorneys and claims personnel, and other related parties to discuss case status, gather additional information pertinent to the case, and respond to routine inquiries regarding legal procedures. Produces a variety of written documents utilizing varied and advanced word processing software functions; obtains extensions, when necessary, to ensure objections are preserved and responses are timely and proper; prepares legal briefs, pleadings, appeals, and motions for review and use by attorney. Draft letters and legal documents; Prepare, assemble and properly format court documents, discovery and any other pleading as directed. Files pleadings, prepares affidavits of documents and maintains digital file in case management system. Completes special assignments of a legal nature to assist in the management of the claim cases. Prepares initial drafts of administrative reports such as initial opinion, discovery summary, medical record summary, pre- and post-trial reports as directed. Ability to prioritize and reprioritize tasks to ensure prompt completion of assignments and ability to carry out day to day activities in a logical and effective manner to complete work timely.
• Assists attorney in preparation of cases for trial including, but not limited to, assembling and identifying exhibits, trial books, motions in limine, expert witness lists, statement of the case and various other required trial documents.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, depositions and legal codes. Investigate facts and case law to determine causes of action and to assist in preparation of case.
• Assist insured in Small Claims cases by investigating facts in order to prepare trial briefs, prepare the insured for trial, attend trials with the insured and defend the company when listed as a named party to the action. Collects and evaluates all file evidence, contacting related parties to gather information, and prepares for hearing, researches relevant statutes or case law, vehicle valuation, medical treatment, aerial maps and policy language to assist in the defense of the Small Claims action.

Continuing Professional Knowledge and Education:

• Completion of 4 hours of continuing education or required hours of education in compliance with the rules of State.

Qualifications

Education:

• Minimum: Certificate of completion of a paralegal program approved by the American Bar Association; A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education; BA or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks; or high school diploma or general equivalency diploma, a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003.
• Preferred: Degree in paralegal studies and/or Paralegal Certificate with 1+ insurance defense or civil litigation experience.

Experience: 

• Minimum: 0-2 years insurance defense paralegal experience and/or equivalent insurance defense litigation experience.
• Preferred: 1-2+ years paralegal experience in civil litigation / insurance defense.

Skills and Abilities:

• Minimum: General knowledge of legal principles, terminology and procedures; written communication skill to draft legal documents in support of and response to discovery, depositions, motions as well as proof and edit documents for accuracy.  Must possess ability to work in paperless environment; effectively correspond with clients, attorneys and other involved parties. Knowledge and proficiency in word processing and case management software in order to complete assignments.
• Preferred: Excellent written and verbal communication and grammatical skills in order to draft motions, oppositions and replys; ability to carry out day to day activities in a logical and effective manner and completes work assignments promptly.

Perks and Benefits

We offer many great benefits, including:

• Competitive compensation
• Flexibility to work from anywhere in the United States for most positions
• Paid time off (vacation time, sick time, 9 paid Company holidays, volunteer hours)
• Incentive bonus programs (potential for holiday bonus, referral bonus, and performance-based bonus)
• Medical, dental, vision, life, and pet insurance
• 401 (k) retirement savings plan with company match
• Engaging work environment
• Promotional opportunities
• Education assistance
• Professional and personal development opportunities
• Company recognition program
• Health and wellbeing resources, including free mental wellbeing therapy/coaching sessions, child and eldercare resources, and more

Pay Range

USD $56,701.00 - USD $102,219.00 /Yr.

Commercial Lines Support

Job category: Client Services

Requisition number: COMME005173

Full-time

Remote

Fort Worth, TX 76102, USA

Job details

Description

Higginbotham, a privately held, independent insurance and financial services firm that ranks within the top 20 nationwide, has an immediate opening for a Commercial Lines Support role for our Fort Worth, TX office.

Position Summary:  

The Commercial Lines Support Representative is responsible for assisting with Commercial and Personal lines departments with administrative tasks.

Essential Tasks:

• Assist with Commercial and Personal lines carrier log ons
• Copy jobs with provided specific instructions
• Typing/preparing proposal tabs as instructed
• Printing proposals as instructed
• Compiling proposals in either binders or by using binding machine
• Various other clerical tasks as instructed

Specific Knowledge, Skills and Abilities:

• Ability and desire to work with internal & external stakeholders
• Strong organization and time management skills, with attention to detail
• Computer skills including Microsoft Office products
• Team player with a collaborative attitude
• Highly motivated, self-starter who works independently to accomplish established goals
• Exceptional verbal and written communication skills
• Accountable for own actions and delivers on commitments
• Commitment to continuous learning

Experience and Education

• High school diploma or equivalent
• Bachelors degree in Risk Management preferred

Perks and Benefits:

• Generous employee benefits package which includes a robust wellness program  
• Employee Ownership Opportunities
• Career progression opportunity - the potential for growth within the company

Administrative Assistant

New York, New York

About Bombas:

Bombas is a comfort focused premium basics brand with a mission to help those in need. The company launched in 2013, after the founders learned that socks are the #1 most requested clothing item at homeless shelters. From there, they set out to solve that problem, donating a pair of socks for every pair they sell. How do you donate a lot of socks?

You sell a lot. And how do you sell a lot? You make the most comfortable socks in the history of feet. Millions of pairs sold and donated later, Bombas has continued to innovate within its mission and product, introducing new socks, as well as underwear and t-shirts, the #2 and #3 most requested clothing items at homeless shelters, all while continuing to make a positive impact on the community where we all work and live.

Based on the specific needs and job requirements, this role will be working out of our Bombas HQ in New York City Tuesdays–Thursdays, with flexibility on Mondays & Fridays as business needs require.

About the Job:

We are looking for a highly organized, proactive, and service-oriented team player to join our Executive Support team as an Administrative Assistant, supporting 2–4 senior leaders.The ideal candidate brings 3+ years of administrative or executive support experience and thrives in a fast-paced, cross-functional environment.

This role is a key partner to leaders across the organization and plays an important part in how effectively they operate. You will ensure executive time is structured, meetings are prepared with care, travel and logistics run smoothly, and in-office support is executed seamlessly. Calendaring, scheduling, travel, and expense coordination are foundational; this role also requires sound judgment, professionalism, and the ability to anticipate needs.

You will operate within a coordinated Executive Support function grounded in shared standards and expectations. That means working closely with peers, maintaining strong relationships across supported departments, and staying informed on evolving priorities.

This is an opportunity to gain exposure to senior leadership, build strong business context, and grow within a disciplined, high-performing Executive Support team.

What you’ll be responsible for:

Executive Partnership & Strategic Time Support

Supporting 2–4 senior leaders, you will serve as a trusted partner — ensuring executive time is organized, aligned, and well-supported to enable focus and execution.

• Manage complex executive calendars aligned to business priorities, maintaining proactive calendar hygiene, protecting focus time, anticipating conflicts, and coordinating internal and external scheduling with professionalism.
• Track executive action items and support follow-through
• Prepare briefing materials for critical meetings, ensuring leaders are informed and prepared.
• Attend select meetings to capture notes and support follow-up on key decisions.
• Build strong working relationships across the organization to stay informed on cross-functional priorities and support thoughtful scheduling decisions.
• Maintain regular communication with executives’ direct reports and key stakeholders to stay aligned on evolving priorities and adjust schedules as needed.
• Coordinate travel logistics and prepare executive-ready itineraries.
• Support executive expense reporting process, ensuring timely reconciliation.
• Deliver polished in-office support as needed: preparing rooms and materials, coordinating food and beverage, greeting guests, executing time-sensitive errands, and managing last-minute logistical needs with professionalism and urgency.
• Handle sensitive business matters with discretion and sound judgment.

Executive Support Team Collaboration & Operational Discipline

You will be a part of a coordinated Executive Support team grounded in  collaborative approach, shared standards and expectations.

• Utilize and remain accountable to established service standards for responsiveness, turnaround time, meeting preparation, travel logistics, communication norms, and in-office execution to ensure consistent support.
• Maintain and contribute to centralized documentation, executive preference guides, and cross-training efforts to ensure continuity and seamless cross-executive coverage.
• Adapt and evolve shared tools, templates, and workflows designed to increase consistency and efficiency.
• Leverage AI tools and technology to improve processes and workflow speed.
• Contribute ideas for practical improvements to processes, tools, and documentation.

What we’ll love about you:

• You are highly organized and manage competing priorities with attention to detail.
• You are proactive and think ahead to anticipate needs and logistics. 
• You communicate clearly and professionally with executives and their teams.
• You build positive, collaborative relationships across the organization.
• You handle sensitive information with discretion and sound judgment.
• You stay calm and adaptable when plans change.
• You take responsibility for your work and follow through reliably.
• You look for practical ways to improve processes within your scope.
• Belief in our mission and understand the importance of giving-back
• Inquisitive, love to learn, embrace failure, and never give up
• Comfortable working in an open office environment while staying focused

What you’ll love about us:

• We are a team of smart, interesting, erse, funny, and loving people.
• We offer competitive compensation, employer paid health, medical and dental benefits, 401k with match, paid parental leave, snacks, socks and a fun, relaxed office environment.
• We take the responsibility to make sure you are excited, happy, and find fulfillment in your work very seriously.
• We value fun. This is why we host office lunches, offsite team outings and company retreats.
• We believe in giving back to the community and helping those in need, which is why we volunteer as a team regularly.
• We believe success comes from the collective effort of all, which is why all full-time employees receive equity in the business.
• We understand the value of health, relaxation, spending time with friends and family, and traveling the world and offer flexible paid time off for all full-time employees. This includes over 20 paid company holidays, year-round "Flexible Fridays" and unlimited vacation, sick, and wellness days.
• We understand the importance of communication and offer a monthly phone stipend for all full-time employees.
• We believe a healthy body equals a healthy mind, so we offer a $100 monthly wellbeing reimbursement to all full-time employees.

What you’ll bring:

• 3+ years of administrative or executive support experience
• Proficiency in key technology; including GSuite, Zoom, Slack, and similar tools

Bombas is committed to delivering competitive and equitable pay for our employees.

Each component of the Bombas total rewards package, including benefits and pay, is aimed at contributing to an environment where team members have resources to  manage their lives and are enabled to focus on doing their best work.

The pay range for this position at the start of employment is expected to be between $60,000 and $70,000/year.

However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, and business need.

The Bombas total rewards package offered for this position may also include other elements, such as annual bonus and equity target award opportunities as well as medical, financial, and well-being benefits. Additional details of these benefits will be provided if a candidate receives an offer of employment.

If hired, the position is “at-will” and the Company reserves the right to modify any component, plan, or program of the total rewards package at any time, for any reason.

People Operations Coordinator

Department

Operations

Employment Type

Full Time

Location

Sacramento HQ

Workplace type

Hybrid

Compensation

$26.87 - $28.96 / hour

The People Operations Coordinator plays a vital role in fostering a connected, supported, and effective CNPS team, across our statewide staff and 35 volunteer-led Chapters. Reporting to the People Operations Manager, this role is responsible for performing a wide range of administrative and human resources functions essential to smooth internal operations and team cohesion, including recruitment coordination, onboarding, personnel record management, benefits and payroll support, training logistics, and performance management tracking. The coordinator contributes to People Operations data collection and policy and documentation and organizes staff team-building events and engagement initiatives.  

What You'll Do

People Operations Coordination (60%) 

• Support recruitment by explaining processes, posting job announcements, screening applicants, and occasionally participating as a panelist in hiring interviews, and creating new hire onboarding schedules. 
• Maintain employee records on People Operations platforms and answer general questions. 
• Assist with benefits enrollment at the time of hire and during annual open enrollment. 
• In partnership with the People Operations Manager, identify and implement training and development needs. 
• Support performance management cycles by scheduling calendar notifications, supporting kick-off meetings, auditing participation, documenting scores, and uploading annual results. 
• Assist in the collection and analysis of quantitative and qualitative HR data. 
• Maintain and update HR-related policy documents (e.g. employee handbook, staff policy and procedures manual, Microsoft SharePoint and Teams sites, etc.). 
• Process semi-monthly payroll and import payroll data into accounting software.

Administrative (Executive) Support (30%) 

• Partner with the Executive Director to manage their calendar, with primary responsibility for scheduling meetings. 
• Coordinate travel arrangements and associated expense reconciliation as needed. 
• Occasionally assist with meeting logistics and other tasks as directed.

Event and Engagement Support (10%) 

• Plan and organize virtual and in-person staff events and meetings and act as point person for logistics. 
• Implement engagement/education initiatives and programs designed to connect staff and to develop internal culture.

Physical Requirements  

This job can require prolonged sitting and the use of a computer and mouse. It may require participation in field trips on uneven trails with variable grades. These requirements are representative, and reasonable accommodation may be made to enable iniduals with disabilities to perform essential functions. 

• The work schedule will be eight hours a day, Monday to Friday, between 8:30am – 5:00pm.  
• Some evening and weekend work may be required to meet deadlines or to participate in meetings and activities. 
• This is a hybrid position in the Sacramento area. While weekly in-person work at the CNPS central office is expected (approximately 1-2 days per week), most daily responsibilities can be performed from a home office equipped with reliable high-speed internet and standard remote work tools. 
• Work requires occasional travel within California. (Work travel is reimbursed.])

Who You Are

Required 

• Administrative & HR Support Experience: Minimum 2 years of experience providing administrative or executive support, and demonstrable experience supporting human resources functions. 
• Ethical & Discreet: Proven integrity and commitment to ethical practices, with experience handling confidential information and supporting sensitive employee relation matters. 
• Tech Proficiency: Skilled in Microsoft Office applications (Excel, Word, PowerPoint, Planner) and comfortable navigating digital platforms for communication and record keeping. 
• Inclusive Communicator: Exceptional verbal and written communication skills, with a strong practice of active listening and demonstrated ability to communicate effectively with erse audiences. 
• Collaborative Partner: History of successful collaboration with staff at all levels and external parties, including volunteers, vendors, contractors, and/or partners. 
• Organized & Detail Oriented: Highly organized and capable of managing multiple priorities simultaneously with accuracy and attention to detail. 
• Mission Driven: Demonstrates a learning mindset and a commitment to continuous improvement – both personally and in support of the organization’s strategic priorities. 
• Employee-Focused: Energized by helping others thrive and take pride in creating smooth, supportive processes that make employees feel valued, informed, and engaged. 
• Location-Based: Resides [within 50 miles] of the CNPS central office in Sacramento, CA.

Preferred 

While CNPS recognizes that not every inidual will exhibit all these characteristics, the successful candidate will possess at least one – and ideally more than one – of the following: 

• Educational Background: A bachelor’s degree in human resources management, organizational behavior, or related discipline is preferred. However, relevant experience may be substituted on a year-for-year basis in lieu of a degree. For any applicants who substitute experience for a degree, the total years of professional experience required for this role will increase proportionately - to six or more years. 
• HR Systems Knowledge: Experience with HRIS platforms, learning management and payroll systems, and/or timekeeping tools. 
• Regulatory Awareness: Familiarity with local, state, and federal employment laws and regulations.  
• Recruitment & Performance Tools: Experience using applicant tracking systems (ATS) and performance management platforms. 
• Equity & Inclusion Training: Understanding of and training in ersity, equity, inclusion and justice principles. 
• Process Improvement Mindset: Demonstrated ability to identify areas of improvement and proactively develop solutions. 
• Conservation or Botanical Experience: Experience working, or volunteering, within conservation or for a botanical focused organization.

What You'll Get

• Compensation: A starting hourly rate between $26.87 - $28.96.  
  • Reflecting CNPS's commitment to competitive, fair, and transparent compensation, we publish the full potential starting pay ranges for new hires and do not negotiate hiring bonuses.

   
• Performance Based Compensation Increases: Employees may receive up to a 3.8% performance-based annual rate increase. 
• Health Insurance: 100% coverage of employee premiums for health (Kaiser or Anthem), life, dental, and vision insurance. 
• Retirement Plan: 401(k) plan with up to 6% matching contributions, available immediately upon employment. 
• Flexible Spending Accounts: Options for a Flexible Spending Account (FSA), Health Savings Account (HSA), Dependent Care Account (DCA), and Transportation Savings Account (TSA). 
• Paid Leave: 13 holidays, 12 sick/wellness days, and 10 vacation days. 
• Parental Leave: 12 weeks of supplemental paid parental leave, after one year of employment. 
• Work-from-Home Support: CNPS-issued laptop, a $750 home office stipend, and a $60/month telework stipend. 
• Employee Assistance Program (EAP): Comprehensive support for employees and their families.  
• Professional Development: Annual budget of $500 and 32 hours for professional development opportunities. 
• Team Building: Attendance at semiannual staff team-building events. 
• Community: Complimentary CNPS membership. 
• Meaningful Impact: Join a team where your work genuinely supports the planet – cape optional!

Sr Reconciliation Representative (Remote - $17/hr)

Claims

Remote, United States

Description

American Specialty Health Incorporated (ASH) is seeking an Sr Reconciliation Representative to join our Reconciliation department.

The primary function of this position is to reconcile claims, including complex claims, for payment as per Explanation of Benefits from Health Plan Payors for 2-step accounts.

Remote Worker Guidelines

• Remote Worker Guidelines: This position will be trained remotely and must be able to work from home (WFH) in a designated work area with company-provided technology equipment. This WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum 50 Mbps download and 50 Mbps upload speed.)

Responsibilities

• Reconciles, resolves, and researches 2-step claims and payments to ASH.
  • Manually reconciles claims for payment from Health Plan Payors received by paper EOBs or spreadsheets.
  • Makes calls to Health Plans to check status of claims which may include payment or underpayment. In addition will request claims to be reprocessed if denied in error.
  • Uses Health Plan and TPA websites to check on claim status or reconcile claims.
  • Reconciles claims from various reports including but not limited to 14 day reports, aged reports, unreconciled reports, and rejected reports.
  • Notifies supervisors of trends related to invalid denials by TPAs or Health Plans.
  • Documents comments in internal notes fields in IHIS in addition to spreadsheets being worked.
  • Reviews and responds to ASHCore logs within 48 hours of assigned date.
  • Meets department production and quality requirements.
  • Maintains confidentiality of all claims documents, records, and claims related issues.
  • Promotes a spirit of cooperation and understanding among all personnel.
  • Attends organizational meetings and trainings as required.
  • Attends department meetings.
  • Adheres to organizational policies and procedures.
  • Recognizes unique and/or problem situations within area of assigned responsibility. Researches and makes recommendations to Supervisor.
• Provides assistance and teamwork to Claims Department staff in accomplishment of routine duties and special projects.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• High School Diploma or GED certificate required.
• 2 years with claims processing, computer, typing, 10 key and telephone skills preferred.
• Knowledge of Microsoft Word and Excel helpful.
• Familiarity with Managed Care, HMO, PPO health plan provisions.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations, and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

• Primarily sedentary, able to sit for long periods of time.

Physical Requirements

• Ability to see, speak, and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within and around the facility or Work from Home (WFH) environment. Capable of using a telephone, computer keyboard, and mouse. Ability to lift up to 10 lbs.

Environmental Conditions

• Work-from-home (WFH) environment.

Bilingual Human Resources Generalist

Toronto, ON

Hybrid

#26523

Job Type

Permanent

Industry

Non-Profit and Charities

Language

English,French

Salary

$70000 - $90,000

Specia, lization

Human Resources

Vacancies

Existing Vacancy

Job Description

Location: Toronto, ON (Hybrid; 2 days/month onsite with additional flexibility for occasional onsite events and projects/accountabilities)

About the Opportunity

This is a people-first environment where accuracy, discretion, and service excellence matter. You will work closely with HR leaders, benefits providers, and cross-functional partners to ensure employees receive timely and knowledgeable support across HR operations, pension, and benefits administration.

What’s In It for You

Your Responsibilities

Your main responsibilities will include but may not be limited to the following;

• You’ll serve as the first point of contact for French-speaking employees, responding to HR-related inquiries with professionalism and care
• You’ll manage and maintain accurate employee data within the HRIS system, including benefits and pension information
• In this role, you’ll administer group benefits and defined benefit pension processes, including new hires, terminations, and change requests
• You’ll liaise with benefit providers and actuaries to resolve issues and request pension calculations
• You’ll support leave management, occupational health and safety initiatives, and annual pension and benefits cycles
• You’ll contribute to HR projects, research emerging HR trends, and identify opportunities to improve processes and efficiency

Skills and Qualifications

• 5+ years of progressive HR experience, including 5+ years administering group insurance benefits and pension plans
• Effective communicator who is fully bilingual in French and English, written and spoken
• Post-secondary education in Human Resources or a related field required
• Strong HRIS experience and an understanding of the functional areas of HR as it relates to data management
• Working knowledge of Microsoft Excel, including the ability to create and manipulate spreadsheets, basic formulas and v-lookup
• Working knowledge of Microsoft Word including the ability to import and manipulate charts, pictures, mail merge etc.
• Strong analytical skills with a keen interest in systems and processes
• High attention to detail, discretion, and the ability to manage highly confidential information
• Enjoys working collaboratively within a team environment

Why Partner with Altis

Administrative Assistant

North York, ON Hybrid

#26268

Job Type Contract

Industry Food and Beverage

Language English

Salary $32.31 - $38.92 per Hour

Specialization Administration and Clerical

Vacancies Existing Vacancy

Job Description

Senior Administrative Assistant (Contract)

Location: Toronto, ON. Hybrid, Monday to Thursday on-site, Friday remote, with occasional in-office Fridays based on business needs.

About the Opportunity

This is a dynamic contract opportunity for a seasoned Senior Administrative Assistant who thrives in fast-paced, people-focused environments. You’ll play a pivotal role supporting senior leaders within a national retail organization, ensuring their days run smoothly while contributing to a collaborative and well-connected workplace.

Working closely with executive leadership and an experienced administrative team, your work will directly support business continuity during a leave of absence. This role blends high-level executive support with front desk and office coordination, making it ideal for someone who enjoys variety, agility, and being at the center of the action.

What’s In It for You

You’ll join a workplace that values collaboration, flexibility, and mutual support. With mentorship from a dedicated Executive Assistant who oversees the admin team, you’ll have access to coaching, knowledge sharing, and a strong sense of community.

This is a chance to gain exposure to senior leadership, sharpen your prioritization skills, and make an immediate impact in a role that values professionalism, trust, and adaptability.

Your Responsibilities

• You’ll provide high-level administrative support to a team of executives, managing calendars, meetings, and competing priorities.

• In this role, you’ll coordinate complex travel arrangements, expenses, and itineraries using tools such as Concur.

• You’ll act as a welcoming front-line presence, managing visitors, packages, and day-to-day office operations when required.

• You’ll support monthly and quarterly meetings, including scheduling, logistics, and team-building activities.

• You’ll assess urgency, troubleshoot scheduling conflicts, and keep leaders focused on what matters most.

Skills and Qualifications

• 5 to 7+ years of progressive senior administrative or executive assistant experience.

• Proven ability to support multiple leaders in a fast-paced, high-volume environment (experience working in a large company is strongly preferred).

• Strong judgment, discretion, and confidence handling sensitive information.

• Advanced proficiency with Microsoft Office and comfort learning new tools.

• Demonstrated agility, organization, and ability to flex between executive support and office coordination.

Title: Executive Assistant

Location: Remote - This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

Type: 3-month contract

Workplace: Remote

About Us

TeamSnap is seeking an experienced and highly proactive Executive Assistant to support members of our Executive Leadership Team. This role is critical to keeping our leaders organized, focused and operating effectively within a fast paced, fully remote environment.

We are initially looking for contract support while we determine the long term structure for this function. This position requires strong discretion, professional maturity and the ability to manage multiple senior leaders with competing priorities.

*This role requires the candidate to be based in the EST to effectively coordinate with the executive team.

What you’ll be doing:

What’ll set you up for success:

Compensation

Location

Opportunities to Grow

Total Rewards

Working at TeamSnap

Inclusion and Diversity

Title: PT Social Worker - Utah

Location: Home-based United States

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.

Candidates that are currently licensed in the following state: Utah

Position Summary:

Working from their home, the Part-time School Social Worker will work a minimum of 20 hours per week providing social/emotional virtual services to K-12 students who are enrolled in Connections Academy schools. The Part-time School Social Worker will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload. The primary responsibility of this role is to provide counseling sessions, evaluations, and social work support for students.

The Part-time School Social Worker provides support to students, families, and staff to address and resolve issues that impact academic performance and emotional well-being. Their responsibilities include:

• Counseling: Offer inidual and group counseling to students dealing with emotional, behavioral, or social issues;
• Assessment: Evaluate students' needs and develop personalized intervention plans;
• Crisis Intervention: Respond to and manage crises, such as bullying or family problems;
• Family Support: Work with families to address issues affecting the student's school experience and connect them with community resources;
• Collaboration: Work with teachers, administrators, and other professionals to develop and implement strategies for student success;
• Advocacy: Advocate for students' needs within the school and community, ensuring they receive appropriate services and support;
• Education: Provide workshops and training for students, staff, and families on topics like mental health, substance abuse, and conflict resolution;
• Record Keeping: Maintain accurate records of interactions, progress, and interventions.

Requirements:

• MS in Social Work (Utah LCSW or LMSW and DOE School Social Worker License)
• Ability to obtain and maintain multiple required state certifications and clearances as assigned;
• 2+ years' experience in K-12 school setting;
• Strong technology skills;
• High degree of flexibility and ability to work independently;
• Excellent communication skills, both oral and written

Primary Responsibilities:

• Provide high quality counseling services to assigned students while supporting program implementation;
• Planning and implementing therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveCounseling;
• Maintain a positive working relationship between the LiveServices team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Regular touch base meetings with supervisor;
• Conduct screenings and formal and informal evaluation of all students' supportive needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with counseling needs as well as school special education staff to ensure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with supportive needs and potential learning issues;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment/tools will be provided by the company for part-time Counselors:

• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for the customer. Builds strong relationships with customers and uses those to improve their experience and outcomes.
• Communications - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Works well in a matrix - Models collaboration, solves problems with peers, builds trust and support.
• Takes personal responsibility - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency.
• High degree of flexibility.
• Positive attitude.
• Evidence of a strong work ethic.
• Demonstrated team player.

Title: Middle School Special Education Teacher

Location: United States

Job Description:

Job Description

ertificates and Licenses: Alabama Special Education Teaching Certificate

Residency Requirements: Alabama

The salary for this position is $46,000 along with the opportunity to earn an annual bonus.

Start Date - ASAP

The Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Alabama Virtual Academy (ALVA). We want you to be a part of our talented team!

The mission of Alabama Virtual Academy (ALVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Essential Functions: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Ensure all special education and related services are provided as determined by the IEP team by:

• Communicating with parents and applicable related service staff to ensure that students with special needs are receiving the appropriate therapies

• Developing compliant IEP's, progress reports and other state specific required special education documentation

• Facilitating and leading collaborative special education meetings such as annual IEP meetings

• Using provided resources to ensure accommodations and modifications for students with disabilities such as assistive technology, supplemental curriculum, and accessible text

• Make modifications and accommodations to Stride K12 lessons and assessments as specified by the IEP

• Ensure inclusion and success of student in the general education classroom

• Collect data and work samples to monitor student progress towards Inidual Education Program (IEP) goals and objectives

• Document all contact with parents and interventions with students

• Analyze student data to prescribe remediation and enrichment as needed

• Provide rich and engaging synchronous and asynchronous learning experiences for students

• Commitment to personalizing learning for all students

• Demonstrate a belief in all students' ability to succeed and meet high expectations

• Maintain grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress

• Prepare students for high stakes standardized tests

• Understand that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner

• Support learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures

• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND

• Active state teaching license AND

• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions

• Receptive to receiving coaching on a regular basis with administrators

• Ability to embrace change and adapt to ensure excellent student outcomes

• Proficient in Microsoft Excel, Outlook, Word; PowerPoint

• Ability to rapidly learn and adapt to new technologies and teaching platforms

• Strong written/verbal communication skills

DESIRED QUALIFICATIONS:

• Experience working with the proposed age group

• Experience supporting adults and children in the use of technology

• Experience teaching online (virtual) and/or in a brick-and-mortar environment

• Experience with online learning platform

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Talent Development Specialist

Location: Fairfield United States

Job Description:

Company Description

A LITTLE ABOUT US:

At Dungarvin, we are more than a provider of support services; we're a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we've been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating inidualized service plans to building strong partnerships with families, teams, and communities.

As a Dungarvin employee, you'll be at the heart of that mission. You'll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence.

With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time.

Join our nationwide family and let us help you achieve your unique goals and dreams.

WE OFFER:

• Work Environment: Hybrid (2 to 3 days a week)
• Compensation: $25.90 to $27.35 Hourly
• Team Culture: The team culture is collaborative, experienced, and mission-driven, with a strong emphasis on trust, support, shared accountability, and a genuine passion for helping one another succeed while making a meaningful impact.
• Work Schedule: Typically, 8 AM - 4 PM PST. Some travel is required, for intermittent overnight trips.
• 401 K plan with up to 3% employer match after one year of service.
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, life insurance at no cost, plus supplemental insurance options, FSA, and HSA
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave
• Employee Perks: National Brand Discounts, Employee Referral Program, and Employee Assistance Program
• Job Mobility: Opportunities within Dungarvin's 15 states of service
• Growth & Development: Access to career growth opportunities, paid training, and mentorship
• Mileage Reimbursement:  $0.72 cents per mile

Job Description

We are excited to announce that we are looking for an experienced, energetic, and engaging Talent Development Specialist to join our regional training team, dedicated to supporting our direct care staff who provide exceptional care to iniduals with developmental disabilities.

The ideal candidate will be a confident public speaker and a passionate trainer, well-versed in the latest tools and resources to enhance employee training and performance. Our Talent Development Specialists/Trainers play a vital role in delivering high-quality services, and your expertise will make a meaningful impact! This role is 60% in-person facilitator and 40% administrator. Average of 10 people per in-person and 40-50 people per virtual session

WHAT YOU WILL DO:

• Facilitating New Employee Orientation: Conduct engaging and informative sessions, ensuring all new hires feel welcomed and prepared.
• Proficient Use of Software: Demonstrate your skills with programs such as Word, Excel, PowerPoint, Teams, Zoom, and Outlook to create effective training materials.
• Open Communication: Foster ongoing dialogue with all staff levels regarding training requirements and needs.
• Supporting Fellow Trainers: Collaborate with colleagues and assist in organizational and departmental in-service training.
• Data entry into our Learning Management System: Update and track training completions, classes, and essential data to ensure compliance and effectiveness.
• Leading Virtual Trainings: Utilize platforms like Zoom, GoToMeeting, and Teams to deliver training remotely. You'll also provide support with any technical issues that may arise.
• Coordinating Resources: Work together with staff to maximize training benefits for the iniduals we serve and enhance program effectiveness.

Qualifications

MUST HAVE:

• Experience/Education: 1-2 years of experience or education related to teaching, staff training, or in-service presentation.
• Proven Track Record: Demonstrated success in conducting virtual or web-based training programs.
• Physical requirements: Instructors must demonstrate physical coordination and skill, which may include the ability to maintain balance while moving or being pushed or pulled. They must also be able to lower themselves into a half- squat position while keeping their back straight.
• Technical Proficiency: Skilled in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint and virtual platforms such as Zoom, Teams, and GoToMeeting.

NICE TO HAVE :

• Certifications: Must either currently hold or be able to obtain certifications in required training programs. These include, but are not limited to: CPR, First Aid, Mandt 3.0, and any other state or Dungarvin-required programs.
• Learning Management Systems: Experience using Relias or Workday Learning.
• Population Experience: Experience working with iniduals with intellectual or developmental disabilities.
• Large Group Facilitation: Comfort leading sessions with up to 50 participants.
• Virtual Training Experience: Experience conducting virtual or web-based training.

Additional Information

SKILLS CRUCIAL TO SUCCESS IN THIS ROLE:

• Strong Virtual Facilitation Skills: Confidently lead engaging and interactive online trainings for erse audiences across multiple states.
• Excellent Communication & Interpersonal Abilities: Clearly convey information, build rapport, and maintain positive relationships at all organizational levels. Strong communication and interpersonal skills are essential, along with effective decision-making, time management, and organizational abilities.
• Organizational & Time Management: Effectively balance multiple priorities, manage schedules, and maintain training records with accuracy.
• Adaptability & Problem Solving: Quickly address technical challenges or unexpected changes during virtual sessions.
• Collaboration & Teamwork: Partner with other trainers and departments to deliver consistent, high-quality training experiences. Ability to work independently and collaboratively with a team in a virtual setting
• Professionalism & Initiative: Work independently, take ownership of responsibilities, and proactively seek ways to improve training delivery and engagement.
• Technical Confidence: Comfort using learning platforms, presentation tools, and virtual meeting technology, including the ability to troubleshoot basic issues in real time.
• Emotional Intelligence: Maintain composure, patience, and empathy when working with a variety of learning styles and personalities.

WHY YOU'LL LOVE THIS ROLE:

This role offers the chance to make a real impact in a mission-driven organization while shaping how candidates and employees experience Dungarvin. You'll create meaningful learning experiences, lead engaging trainings, and support team growth all while working with new technology in a modern training center. With a balance of facilitation and administrative work, flexible scheduling, travel opportunities, and a supportive manager who values communication and independence, this role offers variety, collaboration, and the opportunity to truly make a difference.

IMPORTANT INFORMATION:

At Dungarvin, ersity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Compass and Dungarvin are affirmative action and equal opportunity employers.

The deadline for internal applications is set for two weeks from the date of the job posting.

A Day In The Life of a Talent Development Specialist.

#LI-MF1

#LI-Hybrid

#DDIJ

Title: VSP Administrative Associate

Location:

Malvern, PA

Scottsdale, AZ

Charlotte, NC

Full time

At Cision, we believe in empowering every inidual to make an impact. Here, your voice is heard, your ideas are valued, and your unique perspective fuels our collective success. As part of our global team, you'll thrive in an environment that champions curiosity, collaboration, and innovation, all while making meaningful contributions to the brands we accelerate. 

Join us in shaping the future of communication and building authentic connections that matter. Whether you're solving complex problems or driving bold innovations, your growth is our success, and together, we’ll create the conversations of tomorrow. 

Empower your impact at Cision. Be seen, be understood, be you. 

Responsibilities:

In this role, specialists will work directly with our clients to ensure their press releases are distributed to their desired target audience to help drive their corporate objectives. Working as a team, our specialists are the primary point of contact for our clients throughout the distribution process and act as product experts and strategists to align service offerings with a client’s communication needs. Specialists also offer recommendations on content best practices to help increase engagement and visibility.

PR Newswire supports specialists through career progression and personal growth opportunities as they advance within the role. Together, we encourage growth, celebrate success, and work toward always becoming a better partner for our clients. We take pride in our service and support of one another.

What we are looking for:

What we offer:

Job Description:

Are you ready to be the backbone of a fast‑paced, collaborative team that’s shaping Vanguard's future talent?

What You’ll Do

Key Responsibilities include:

• Calendar & Event Coordination: Proactively manage calendars, schedule meetings, support team events, and track attendance to ensure seamless collaboration.
• Travel & Logistics Support: Coordinate travel arrangements and ensure meeting logistics—such as refreshments—are thoughtfully handled.
• Operational Excellence: Follow established procedures with accuracy while exercising sound judgment when independent decision‑making is needed.
• Office & Resource Management: Monitor and order office supplies, helping manage expenses responsibly.
• Professional Documentation: Prepare polished correspondence, reports, meeting minutes, presentations, and other written or visual materials that support team goals.

What You Bring

• Experience: At least 2 years of administrative or related experience (strong planning, organization, time management skills), preferably within a medium-to-large organization.
• Education: High school diploma or equivalent required; Associate degree or related field preferred.
• Technical Skills: Strong proficiency in Microsoft Office tools.
• Organization & Prioritization: Ability to juggle multiple priorities while staying detail‑oriented and proactive.
• Collaboration & Adaptability: A positive, flexible approach with strong interpersonal skills and the ability to take direction and partner effectively with others.

Why This Role

• Be a central part of the VSP Enablement Team, supporting meaningful work across our rotational programs and their key leaders
• Gain exposure to enterprise‑level initiatives and enablement strategies
• Build transferable skills and grow your career in a supportive, collaborative environment

If you’re energized by being the person who keeps everything moving and want to grow alongside a team that values partnership and impact, we’d love to hear from you.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as iniduals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Title: Administrative Assistant

Location: Rockford, MI

Job Description:

Wolverine World Wide, Inc. (NYSE:WWW) is one of the world’s leading designers, marketers, and licensors of footwear and apparel; It’s global footprint spans 170 countries and territories. The Company’s portfolio includes Merrell®, Saucony®, Sweaty Betty®, Hush Puppies®, Wolverine®, Chaco®, Bates®, HYTEST®, and Stride Rite®. The Company is also the global footwear licensee of brands Cat® and Harley-Davidson®.

Wolverine Worldwide is driven by a Vision to Make. Every Day. Better. for its consumers, partners, communities, and shareholders.

Wolverine Worldwide is a Certified™ Great Place To Work®.

The Administrative Assistant provides comprehensive administrative support to assigned leaders and teams, ensuring efficient coordination of daily operations, travel, meetings, and documentation.

Primary Duties:

• Provide proactive calendar management and scheduling support.

• Coordinate travel and accommodation through designated third‑party partners, ensuring compliance with company policies; support visa applications as required.

• Manage and submit expense management promptly on behalf of assigned leaders.

• Manage meeting logistics, including room bookings, Zoom call setup, materials preparation, appropriate meeting follow-up, and catering arrangements.

• Plan and execute key events such as offsites, town halls, strategy sessions, and summits.

• Coordinate team social activities, including events and informal gatherings.

• Welcome and support visitors, including customers and senior leaders from other offices.

• Offer occasional light support to other leadership (e.g., scheduling, town halls, team events etc.) as needed.

• Perform additional duties as assigned by manager.

Key Attributes:

• Highly organized and proactive, with strong anticipation and follow‑through skills.

• Inquisitive proactively asking questions

• Comfortable working independently and behind the scenes.

• Collaborative team player with strong communication abilities.

• Flexible, including availability for occasional early morning or evening support across time zones.

Knowledge, Skills and Abilities Required:

• Proficient in Word, PowerPoint, Excel, and Outlook.

• Demonstrated administrative experience with strong coordination and prioritization skills.

• Excellent communication, interpersonal skills.

• Proven ability to manage workload effectively and build productive relationships internally and externally.

• Strong commitment to quality and high standards.

Working Conditions:

Normal office environment.

#LI-KD

Wolverine Worldwide has a flexible, hybrid work schedule, with three days in office and two days remote.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.

Wolverine Worldwide, Inc. is committed to creating a company that is as erse as our consumers. We value the differences in one another and believe our differences make us stronger. Our erse and inclusive corporate culture starts with the recruitment process. We are committed to being an equal opportunity employer. We aim to create equal opportunities for our associates, customers, and suppliers regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other legally protected characteristic.

Title: Administrative Operations Partner

Location: Norman, Oklahoma

Department: G&A

Job Description:

Full- Time /

Hybrid

Administrative Operations Partner

Department: Office of CEO

Reports to: Executive Assistant to the CEO

Location:

This position is based in Norman, OK with hybrid work options. Local candidates to Norman and Oklahoma City, preferred.

Shape the Future of Online Learning with OU Education Services:

OU Education Services (OUES) is a nonprofit corporation established to manage and expand online learning for the University of Oklahoma System. As a growing education technology organization, we are dedicated to delivering innovative solutions that enhance learning outcomes, improve student experiences, and support the university's mission of providing high-quality education to learners everywhere.

At OUES, we prioritize collaboration and provide opportunities for our teams to work closely to deliver meaningful, impactful results. We are a talent focused organization and encourage applicants from all regions, we have a preference for candidates who are in or open to relocating to the Oklahoma City metro area. Being part of our vibrant community fosters richer collaboration and a stronger alignment with OU and the OUES mission.

Job Summary:

The Administrative Operations Partner provides operational and administrative support to the Senior Leadership Team (SLT) while ensuring the OUES Norman campus office operates smoothly and efficiently.

This hybrid role blends leadership operations support (approximately 75%)—including calendar management, meeting coordination, communications, and workflow organization—with office management responsibilities (approximately 25%) such as facilities coordination, supplies, events, and hosting visiting partners.

The role reports to the Executive Assistant to the CEO and serves as the primary point of coordination for SLT administrative needs and office operations. Success in this role requires strong judgment, proactive problem-solving, and exceptional organizational skills in a fast-paced, high-performance environment.

 Key Responsibilities:

Leadership Operations & SLT Support (~75%)

·       Manage complex calendars for designated SLT members, including scheduling, prioritization, and coordination of meetings

·       Coordinate recurring leadership meetings, 1:1s, and group sessions, ensuring logistics are prepared in advance

·       Prepare and distribute meeting agendas, materials, MS Teams links, room reservations, and follow-up communications

·       Draft and send scheduling-related and internal communications on behalf of SLT members

·       Track action items and follow up to support workflow clarity and accountability

·       Maintain organized documentation systems, shared files, and confidential records

·       Coordinate travel arrangements and process expense reports for SLT members

·       Serve as the first point of contact for SLT administrative requests and escalate sensitive, high-priority, or ambiguous matters to the Executive Assistant to the CEO

Office Management & Operations (~25%)

·       Oversee day-to-day office operations to ensure a well-maintained, organized, and welcoming environment

·       Order and manage office supplies, equipment, and technology accessories

·       Coordinate on-site meetings, trainings, and internal events, including logistics, catering, materials, and setup

·       Act as the primary on-site liaison for building management, facilities, maintenance, and security

·       Coordinate travel, lodging, agendas, and hosting needs for visiting partners, candidates, and team members

·       Maintain office documentation, shared calendars, and contact lists

·       Identify and implement operational improvements that enhance efficiency and the overall office experience

Collaboration & Reporting

·       Report directly to the Executive Assistant to the CEO

·       Partner closely with SLT members, employees, and cross-functional teams

·       Support the EA function by maintaining templates, checklists, and standard operating procedures (SOPs)

·       Adhere to established escalation guidelines and leadership support processes

Qualifications:

·       2–4 years of experience in executive support, administrative operations, office management, or a related role

·       Experience supporting senior leaders in a fast-paced environment strongly preferred

·       Exceptional organizational and time-management skills with strong attention to detail

·       Clear, professional written and verbal communication skills

·       Ability to manage competing priorities with discretion and sound judgment

·       Proficiency with Microsoft Office (calendar, email, documents); comfort learning new tools

·       Professional demeanor with strong interpersonal skills

·       Ability to maintain confidentiality and handle sensitive information appropriately

Benefits:

·       Competitive salary and benefits package

·       401(k)

·       Wellness reimbursement

·       Opportunities for professional development and career growth.

·       Hybrid work environment promoting work-life balance.

$40,000 - $50,000 a year

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Title: Supply Chain Manager, Europe (Humanitarian Aid)

Location: Spain, UK, Portugal, Greece

Type: Contract

Workplace: Fully remote

Job Description:

World Central Kitchen seeks a highly skilled, adaptable and entrepreneurial Supply Chain Manager to lead procurement and logistics operations on the ground to ensure the rapid purchasing and delivery of essential food items to kitchen facilities and disaster-affected communities. The Supply Chain Manager thrives in dynamic, low-resource environments, and plays a critical role in building and training locally led response teams in order to coordinate the efficient and effective provision of food resources promptly. Your role includes:

• Procurement and Logistics: Lead efforts to rapidly purchase and deliver essential food items, ensuring food aid reaches communities swiftly and in alignment with WCK’s North Star values.
• Establishing and Maintaining Field Kitchens: Lead the establishment and maintenance of field kitchens, including physical kitchen infrastructure, power, and water systems. Coordinate services provided by on-site vendors and maintain a safe working environment.
• Building and Training Teams: Play a critical role in building and training locally led supply chain and procurement teams to efficiently provide food resources in collaboration with other response units.
• Problem Solving in Crisis: Navigate fast-paced, unpredictable environments, creatively overcoming obstacles to ensure the efficient delivery of food aid.
• Communication and Coordination: Ensure clear and effective communication and coordination across all levels of supply chain operations.

Duration: The Supply Chain Manager is a two (2) year contract term position with the opportunity for renewal, offering a unique chance to lead and shape WCK's responses.

This position reports directly to the Global Supply Chain Director off activation, and into the Response Director on activation. 

Preferred Location(s): Europe - Must live within one (1) hour of an international airport.

• Madrid, Spain
• London, England
• Lisbon, Portugal
• Athens, Greece

Key Responsibilities:

Activation Management

• Respond within four (4) hours notice to a disaster area to act as Supply Chain Manager, managing relief operations on the ground, or in rare cases, remotely.
• Lead and manage field teams specializing in supply chain. Ensure strategic and streamlined implementation of relief activities on the ground, operationalizing WCK’s North Star values.
• Design and implement response strategies in the field that are adaptable and robust enough to function in high-stress, dynamic environments affected by natural disasters or conflicts.
• Recruit, onboard, train and manage supply chain teams, including local hires and Corps members in the field. 
• Consult on the scope of the response, and manage or implement supply chain operations.
• Provide regular updates on operations to the Response Director to ensure ongoing, transparent information sharing across the organization. 
• Collaborate with all WCK departments on the ground, or remotely to support the needs of the activation.  
• Ensure smooth transitions and complete handovers with other Managers, and between Response Corps team members when rotating field teams through phases of the activation.
• Complete the After-Action Report process immediately following activation wind-down, collating and drawing learnings for process improvement.

Procurement and Logistics 

• Oversee all inventory and purchasing management systems on the ground, with local procurement as a foundational priority. Negotiate with suppliers, manage inventory, and implement effective domestic and international logistics strategies to ensure seamless operations under challenging conditions.
• Oversee local sourcing, transportation, storage, and distribution of supplies and materials necessary for the mission, adhering to WCK standards.
• Create and oversee global supply chain systems on the ground to receive customs, freight forwarders and entities that receive orders.

Kitchen Infrastructure

• Build and maintain field kitchens on activations, including plumbing, water filtration, propane, electricity and HVAC. 
• Manage relationships with external vendors to coordinate services, including equipment rentals, fresh water delivery, gray water removal, grease disposal, trash and recycling pickup, and unleaded and diesel fuel.
• Establish teams to maintain, troubleshoot, and improve upon these systems, ensuring safety as a top priority.

Budgeting and Logistics

• Work with the finance team and Response Director to share cost projections for supply chain operations, focusing on meal production and logistical needs.
• Collaborate with the supply chain team to source materials and supplies efficiently and ensure timely delivery to affected areas.

Personnel Management and Training

• Recruit, train, and motivate erse supply chain teams on activation, ensuring a high-performance culture aligned with WCK’s North Star. 
• Provide leadership, mentorship, training and support to team members, promoting a culture of urgency, accountability, adaptability and continuous learning within the team.
• Address personnel issues on activations in real time, and provide regular performance feedback on Corps members. 
• Support the recruitment of Corps members, and manage personnel effectively on the ground to foster growth and ensure a erse pipeline of activation leadership.
• Identify professional development needs and gaps in supply chain capabilities to arrange for appropriate training, and provide this feedback to relevant stakeholders for implementation.

Community and Stakeholder Engagement

• Build strong relationships with local communities first. 
• Ensure the teams conduct outreach and engagement activities that contribute to WCK’s reputation as an effective, compassionate, and reliable relief organization.
• Represent WCK in the field, acting as an ambassador to beneficiaries, partners, and the media, as required.

Requirements

• Ability to spend up to 70% of the time in the field. The typical duration of an activation is four (4) weeks, though timelines could be longer. 
• Must live within one (1) hour of an international airport or be willing to relocate. 
• Willingness and ability to travel frequently to remote and potentially hazardous locations within four hours notice.
• Bachelor’s degree preferred, or 5+ years of experience in management roles, preferably in fast paced, ever changing environments; including military, emergency response, culinary, humanitarian or event management settings. 
• Experience leading, training and coaching large teams in challenging and rapidly changing environments. 
• Ability to work independently with minimal infrastructure and resources.
• Willingness to work in challenging environments with austere living conditions. For example, responders may not have  access to running water, communications, or electricity and they may have to sleep outdoors and use bucket toilets.
• Ability to work well with others and take directions to protect yourself and the team.
• Demonstrated negotiation and diplomacy skills in complex and potentially volatile situations.
• Exhibit a calm and composed demeanor during crisis situations, with the capacity to make sound decisions under pressure.
• Be physically fit and have the stamina to work long hours doing physically demanding tasks in varying and potentially extreme climates.
• Strong mental resilience and emotional intelligence to cope with the stressors associated with working in conflict environments.
• Display cultural awareness and sensitivity, recognizing and respecting erse backgrounds that allow us to positively work with local communities.
• Fluency in English is required; proficiency in additional languages relevant to common disaster or conflict zones is highly desirable (French, Portuguese, Spanish).
• Must have a valid Driver's License.
• Must have a valid Passport.

By joining us as a Supply Chain Manager, you will dedicate your professional expertise to make a meaningful difference in the lives of those affected by crises. Your leadership will ensure that our response efforts are prompt, strategic, and compassionate, delivering hope and essential aid at a time when it is needed most.

Application & Cover Letter Instructions

References and Background Checks

Equal Opportunity

Applicants must be authorized to work for any employer in the country in which they reside. We are unable to sponsor or take over sponsorship of employment at this time.

No recruiters or agencies, please.

Contract Type (If based outside United States or Spain)

As a contractor of Velocity Global or TCW Global you will receive the benefits and support of a dedicated HR team, ensuring a seamless experience while you contribute to the mission of World Central Kitchen.

Benefits

Salary Range: $85,000 - $95,000 USD and/or equivalent in local currency per year

Why Join Us?

Innovative Environment: Be part of a forward-thinking team that values creativity and innovation.

If you are ready to bring your unique talents to a role that is as challenging as it is rewarding, we would love to hear from you. Apply today and let’s build the future of World Central Kitchen together!

WCK is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees.

Join us in being a part of WCK's global talent journey!

Title: Receptionist

Location:  Mission Viejo, CA 92692

Work Type: Part Time, Onsite

Job ID: 2026-275236

Wage Information: The wage range for this position is $16.90/hr - $20.28/hr, dependent on prior work history and experience

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

Title: Sr Admin Assistant

Location: LAKE FOREST, IL, US, 60045-5202 - JANESVILLE, WI, US, 53546-8729

Workplace: Hybrid

Department: Corporate (US)

Job Description:

 Work Location Type: Hybrid   

Req Number 327972

About Grainger:

W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. 

Compensation:

This position is hourly. The anticipated base pay compensation range for this position is $24.38 and  $36.53

Rewards and Benefits:

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

For additional information and details regarding Grainger’s benefits, please click on the link below:

The pay range provided above is not a guarantee of compensation.  The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Inidual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills.

The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above.

Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law.

Position Details:

The Senior Administrative Assistant supports Directors, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals.

This position is Hybrid, requiring a minimum of 2-3 days per week in the office, with the possibility of additional in-office time based on business needs. You will report to a Manager, Administrative Services.

You Will:

· Respond to requests by asking probing questions, gathering and providing information.

· Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.

· This includes quarterly meetings held in our Janesville, WI location.

· Schedule and manage business travel logistics and ensure leader has necessary documentation for travel (Domestic/international).

· Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.

· Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Effectively manage leaders’ time using strategic and proactive calendar management.

· Support leadership in planning and distributing team member and leader communications.

· Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.

· Train and provide backup support for other Administrative Business Partners as needed.

· Support the onboarding and departure process for department team members.

· Demonstrate a thorough understanding of the department and appropriate Company policies, procedures and operations.

· Participate in department projects and tasks including but not limited to training and team meetings.

· Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.

· Work in a change environment where quality improvement and organizational refinement is ongoing.

· This position requires flexibility and the ability to adapt to evolving business needs.

You Have:

· High School diploma or equivalent

· 1 or more years of admininstrative experience

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and LucidChart.

· Experience communicating essential information concisely, both in writing and verbally.

· The ability to proofread documents for correct grammar, spelling and punctuation.

· The ability to learn multiple software programs. Reporting automation tools experience is helpful.

· A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.

· Attention to detail, ensuring accuracy in all tasks.

· A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to iniduals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

Administrative Assistant

Petrolina, State of Pernambuco, Brazil | Full-time | Partially remote

*This candidate must live within 100 Km of Petrolina, Brazil*

About the Role:

Responsibilities:

• Provide HSE documentation to clients via web platform or email
• Interface with local safety technician in the preparation of new documents
• Handle invoicing processes with both subcontractors and clients.
• Create service orders in the company system and also update statistical data.
• Interface with subcontractors for service mobilization and ensure they have necessary documentation for missions.
• Interface with clients to define mobilization dates and other related tasks
• Plan and assist in the development of operations training and workflows.
• Communicate with local stakeholders to determine operational requirements.
• Travel to and from remote job sites throughout LATAM as needed.

Qualifications:

• 2+ years of experience as an Administrative Assistant or in a similar clerical role.
• Native Portuguese speaker with proficiency in Spanish and English. Knowledge of Spanish is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with understanding client Scope of Work (SOW) objectives.
• Excellent organizational and time management skills with the ability to document processes clearly.
• Strong communication and interpersonal abilities, and the ability to professionally interact with clients as needed.
• Ability to work independently and as part of a team.
• Can manage multiple tasks simultaneously while also meeting rigid deadlines.

What’s Included:

• Feel great about your work as you join a leading mission-driven intelligent aerial imaging company - our goal is to accelerate the global transition to renewable energy and sustainable infrastructure, and you personally will play a large part in making this happen!
• Competitive Salary
• Statutory Health Benefits
• Work-from-home environment: flexibility for employees should be the norm for companies
• Autonomy and upward mobility
• Diverse, equitable, and inclusive culture: a place where your voice matters

Total Rewards Manager

Remote

Are you a compensation and benefits expert who believes total rewards should be more than just numbers on a page? At Expel, we're building an inclusive workplace where transparency, equity, and smart design drive everything we do. If you're passionate about creating total rewards programs that actually motivate people and make them want to stay, we'd love to talk.

As we continue to grow globally, we need a Total Rewards Manager who can be both strategic thinker and hands-on practitioner. You'll own everything from annual compensation reviews to benefits administration, ensuring our crew feels valued and fairly compensated. This isn't just about keeping the lights on—it's about rethinking how compensation and benefits can drive performance, engagement, and wellbeing.

You'll be joining a collaborative team where your expertise will shape how we hire, retain, and reward our people. Working closely with our Employee Experience leadership, Finance, Sales Ops, Legal, and IT teams, you'll have the autonomy to drive real change while ensuring our programs scale as we grow.

What Expel can do for you

• Give you the opportunity to reimagine total rewards from the ground up—bring your best ideas and we'll back you up
• Surprise you with how much our leadership actually listens and values your expertise
• Provide the resources, partnership, and trust you need to build programs that matter
• Challenge you to think differently about how compensation and benefits connect to the bigger picture

What you can do for Expel

• Own our annual compensation review, pay equity analysis, and promotion cycles—making sure they actually scale as we grow
• Be the go-to expert on market data, compensation bands, and how we stay competitive
• Manage our equity and bonus programs, including redesigning them when needed
• Coach managers on compensation conversations so they can hire and lead with confidence
• Run our US benefits programs (medical, dental, vision, FSA, COBRA, and more) and partner globally to expand our offerings
• Handle leave programs like parental leave, FMLA, and disability with care and attention to detail
• Keep us compliant with all the fun stuff like ACA reporting, EEO-1, SOC2 audits, and PCORI filings
• Support our Workday systems and integrations, because good tools make everything better
• Use data to spot problems before they become problems and drive practical solutions

What you should bring with you

• 6+ years of professional experience, including at least 3 years in total rewards, compensation, or benefits administration
• Deep expertise across the full spectrum: compensation philosophy, general comp, sales comp, equity comp, executive comp, and comprehensive benefits
• Advanced Excel/Google Sheets skills (pivot tables, VLOOKUPs, complex formulas, macros)—you love ing into data and drawing insights
• Experience with market data tools, compensation management platforms, and equity analysis
• Familiarity with Workday and comfort navigating various HR and recruiting SaaS tools
• Strong communication skills—you can explain complex compensation concepts to anyone, from new hires to executives
• Project management chops and the ability to drive programs independently without sacrificing quality
• A Bachelor's degree in Human Resources, Business, or related field, or equivalent practical experience (certifications like CCP, CEBS, SHRM, or HRCI are helpful but not required)

Additional notes

The base salary for this role is $118,400 - $171,700 + bonus and equity.

#LI-Remote

Salary Range

$118,400 - $171,700 USD

Title: Assistant, Program Administration

Job Category: Programs

Requisition Number: ASSIS002013

Full-Time

Remote

Locations

Remote - Massachusetts

Boston, MA 02111, USA

Job Description:

When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar. What's our secret? Dedicated and talented staff who believe in our mission.

About the role…

Join our fast-paced Programs team and be a part of one of the nation’s most dynamic not-for-profit organizations. The Program Administration Assistant role is a member of the Program Resources team and supports with administrative services for all Road Scholar product lines – International, North America, Afloat and Adventures Online. 

This entry level, remote role includes ongoing day-to-day administrative responsibilities and program support, as well as projects as they occur while providing exceptional support to fellow team members. This role will be critical in ensuring the implementation of standardized, consistent materials for participants and group leaders, on all Road Scholar operated programs. This position requires a person who is organized, detail driven, able to juggle several different tasks at once and a polished, professional communicator.

Road Scholar offers a remote work environment. The compensation for this entry level position is $19.00 per hour.   

You will…

• Support Operations Team staff in the daily maintenance and operation of Road Scholar operated programs
• Create and maintain program departure reports and ensure accuracy and timely delivery
• Create and deliver onsite program documents and reports for the participants and group leaders
• Contact program participants to secure missing program information
• Monitor and track participants information and special requests, ensuring the information is submitted on time and escalated when necessary
• Additional Operations Team support as needed with tasks such as, updating supplemental program information, answering customer service requests and communication with vendors.
• Other projects and responsibilities as determined by the Manager, Program Administration

You need…

• 1+ years administrative support experience
• Bachelor’s degree preferred, or equivalent work experience
• Experience in a busy office environment required; some experience in the travel industry or educational field preferred
• Ability to meet deadlines in a fast-paced, multi-faceted, ever-changing environment
• Focused, detail oriented; ability to juggle several different tasks simultaneously with minimal supervision
• Polished verbal, phone, written and email communicator; service-oriented approach
• Strong computer systems orientation; comfortable in a hands-on complex database environment; good with numbers and data; extremely accurate and detail-oriented; good proofreader and checker
• Ability to work well with all levels of staff through strong interpersonal and positive, problem-solving skills
• Desire to build knowledge of Road Scholar program destinations
• Ability to work collaboratively in a multi-functional team environment