Senior Executive Assistant

remote type

Remote

locations

United States - Remote

time type

Full time

job requisition id

R-240638

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas–Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role, you will report to and support the Head of Transactions within Business Development and additionally supports executive director level staff. This team members plays a multifaceted and crucial role.

This role will coordinate and orchestrate internal and external meetings for the Transactions and Ventures teams. This involves working with multiple cross-functional groups within Amgen, as well as external companies, academic centers, or other iniduals and entities. These are highly confidential and sensitive global business development meetings under tight timelines. These meetings may involve both internal and external attendees. Internal attendees typically include iniduals from multiple functions (e.g., R&D, Commercial, Legal) and involve senior and executive-level stakeholders. Requires proactive and thoughtful consideration of timing and logistics, including sensitivity to global time zones.

Responsibilities:

• Responsible for coordinating both on-site and off-site meetings, including managing all aspects of on-site logistics such as visitor badges, lunch orders, and escorting external parties throughout the day.
• Ensures smooth operations, including AV and technical needs, working with IT as needed.
• Proactively manages calendars with a focus on efficient time utilization, conflict management, and ensuring adequate preparation time for meetings and activities.
  Coordinates domestic and international travel arrangements amidst dynamic business requirements.
• Performs data entry into databases for activities such as initiating confidentiality agreements and updating the business development CRM database.
• Prepares and processes expense reports in a timely manner.
  Works closely with other Administrative Coordinators and Executive Assistants within the organization.
• Demonstrates the ability to take on ad hoc administrative projects as needed and provide temporary coverage for other administrative assistants.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an inidual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Highly proficient in Microsoft Suite, including Outlook and PowerPoint, as well as MS Teams, and familiarity with using databases and shared document systems, including SharePoint.
• Exceptional communication skills, both oral and written.
• Flexibility amidst rapidly changing meeting and travel requirements.
• Professional and positive demeanor with excellent interpersonal skills.
• Proactive and collaborative personality, requiring initiative, tact, creativity, and good judgment.
• Strong and clear internal and external communication skills.
• Capable of efficiently managing multiple tasks, including meeting bi-weekly and monthly recurring deliverables with ease.
• Ability to work quickly with a high level of accuracy and thoughtfully escalate issues to ensure appropriate prioritization.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of erse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

85,590.75USD -115,799.25 USD

Title: Grant Intake Specialist

Location: Mobile, AL, US

Job Description:

Are we the road to your future?

We are currently searching for an experienced Intake Specialist to support our Program Management Group located in Alabama. This is a hybrid/remote position with occasional travel as needed.

The Intake Specialist is responsible for managing applicant intake, eligibility screening, and documentation collection for participants in the federally funded program. This role serves as the primary point of contact for applicants and ensures all files are complete and ready for QA/QC review.

What you’ll be doing:

• Serve as a primary point of contact for applicants and stakeholders 
• Conduct initial intake and eligibility screening 
• Collect, review, and organize required documentation 
• Enter and maintain accurate data in program systems 
• Communicate with applicants to resolve missing or incomplete information 
• Maintain organized, audit-ready files 
• Coordinate with QA/QC staff to ensure timely file review and approval 
• Provide general program support as needed

What you need to have:

• Associate’s or Bachelor’s degree in a related field (or equivalent experience) 
• 1–3 years of experience in intake, case management, customer service, or administrative support 
• Strong organizational and communication skills 
• Ability to manage multiple applicants/files simultaneously 
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Bonus points if you have:

• Experience with grant programs, healthcare intake, or public assistance programs
• Familiarity with data management systems (e.g., Salesforce or similar)
• Experience in a fast-paced, compliance-driven environment
• Strong attention to detail and follow-through
• Customer-focused mindset

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. 

Key Benefits:

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.-Hybr

Title: JM4C- Project Coordinator (Hybrid position)

Salary

$44,449.00 Annually

Location 

Janesville, WI

Job Type

Full Time

Job Number

2026.30.171.01

Department

Administrative Services

Division

Accounting

FLSA

Non-Exempt

Benefits Earning Potential

$75,984.43

Job Description:

CITY OF JANESVILLE DIVERSITY STATEMENT:

The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where ersity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage iniduals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place".

OBJECTIVE:

Under the general supervision of the JM4C Director, and with support and technical assistance from the Janesville Mobilizing 4 Change Board of Directors and Coalition Members, the Project Coordinator will be responsible for the development, implementation and evaluation of the assigned Federal, State or local grant. The Project Coordinator will assist JM4Cin leveraging shared responsibility across multiple sectors to promote leadership and resources that challenge alcohol and other drug standards, norms and values in Janesville and Rock County.

RELATIONSHIPS:

Reports to: JM4C Director

Has regular work contacts with JM4C Board, City Department, Division and Office heads, various City commissions and committees, City employees, other governmental agencies, business and community leaders, vendors, residents, JM4C members, and the general public.

Supervises: None ESSENTIAL DUTIES:

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

• Maintains positive visibility of JM4C in the community.
• Assists members with work plans comprised of best practices and environmental strategies.
• Implements established grant project goals, objectives and strategies.
• Meets regularly with JM4C Director for direction and technical assistance.
• Develops and submits all required reports and plans to the appropriate grant administrator with the Director.
• Develops project implementation plan and timeline including training and evaluation needs. 
• Selects science-based environmental strategies that have the greatest likelihood of impacting project outcomes.
• Attends relevant trainings and conferences regarding current prevention best practices and science-based prevention strategies.
• Collects assessment and evaluation data through key informant interviews, focus groups and surveys.
• Collects original local data regarding youth substance use/abuse and prevention resources and violence prevention resources.  
• Research funding opportunities.
• Identifies, promotes, facilitates and documents internal and external non-monetary resources. 
• Promotes the efficient use of resources through networking with other service organizations.
• Maintains an active working relationship among the schools and administrative staff.  
• Serves as a JM4C representative and spokesperson.
• Attends meetings, conferences, and hearings on issues related to the goals and objectives of JM4C.
• Responsible directly to the JM4C Director and the Executive Committee of JM4C.
• Performs other special projects and other duties as assigned or required during regular and non-business hours, including providing support as a part of any City response to essential or emergency operations.  This position is a member of the City Emergency Operations Center team serving in a community support role.

MINIMUM EDUCATION AND PRIOR EXPERIENCE

The requirements listed below are necessary to perform the essential duties of the position.

• Minimum of three (3) years of experience in working directly with school aged youth is required.  
• Access to personal or public transportation for job-related duties.

OTHER QUALIFICATIONS

The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration.

• Graduation from an accredited college or university with a bachelor's degree in Public or Community Health, Social Work, or related field is preferred.

A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements.  

COMPETENCIES

For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.

Knowledge: 

• Working knowledge of community organizing, consensus building, program implementation, group facilitating, cultural competency and/or public policy development.
• Thorough knowledge of the Janesville and Rock County community.

Skills: 

• Excellent ability to connect with and work with high risk youth populations 
• Public speaking and interpersonal communication.
• Intermediate proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook.  Proficiency in virtual meeting tools, TEAMS and Google Drive products.  
• Excellent organizational, analytical, judgement, problem-solving skills, and attention to detail.
• Exceptional oral and written communication skills, paired with a strong customer service background, and effective interpersonal skills.
• Excellent time management, organizational, and prioritization skills.
• Working with the public in a fair and consistent manner; maintaining objectivity and excluding personal bias while performing job duties.
• Strong ethics base built on integrity, honesty, and respect.
• Strong skills in building community campaigning materials for print, social media, radio and billboard.

Abilities: 

• Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
• Be reliable, steady, timely, and proactive in completion of duties.
• Organize, plan, research projects and programs, make recommendations, and successfully implement once approved.
• Read and interpret federal program rules, regulations, municipal codes, and ordinances.  
• Ability to learn and apply new technology in order to effectively and efficiently carry out the tasks and responsibilities of the JM4C operations.
• Ability to effectively make presentations to small and large groups of iniduals, manage public speaking obligations, and successfully communicate with the general public.
• Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.

Behaviors: 

• Establish and maintain effective working relationships with City elected and appointed officials, City Department, Division and Office heads, various City commissions and committees, staff members, co-workers, City employees, other governmental agencies, vendors, business owners, residents, and the general public.
• Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
• Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. 
• Interact positively with a erse group of iniduals, and work effectively both as part of a team and independently.
• Embrace and actively promote an inclusive and equitable work environment. 
• Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. 
• Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
• Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
• Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish ision and City goals.

EQUIPMENT, INSTRUMENTS, AND MACHINES:

Machinery and equipment, including personal computer, printer, telephones, copier, scanner, and other standardized or specialized office equipment.

WORKING CONDITIONS AND PHYSICAL FACTORS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in an office environment. An inidual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 20 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks.

The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy.

A regular, 40-hour work schedule is required for this position. Attendance at night meetings and special events may be required.

For purposes of drug and alcohol testing, this position is not classified as safety sensitive.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified iniduals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Executive Assistant

Singapore

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:

• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
• Screen all calls for executive and handle all inquiries within capacity.
• Track Executives' meetings, as well as necessary follow ups
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
• Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
• Limited office management duties, including inventory and supplies, deliveries, light IT/operations support, and coordination of approved local marketing materials.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
• Contribute your talents and efforts to a productive, pleasant, and safe working environment.
• Assist and provide phone coverage for additional executives when necessary.
• Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• A minimum of five years' experience providing administrative support in a financial institution. College degree preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage highly sensitive, confidential information with complete discretion.
• Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
• Strong focus on attention to detail, accuracy, and thoroughness.
• Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
• Effective team player who can collaborate or make independent decisions as needed.
• Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
• Ability to perform general office duties including the creation of presentation materials including decks and iPads.

OTHER ATTRIBUTES:

• Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
• Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
• Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles.

#LI-Hybrid

Senior Contract Administration Specialist

remote type

Hybrid (8 days/month)

locations

USA - Waltham, MA

time type

Full time

job requisition id

R0055936

About the Role:

Advance your contract administration career by taking on more complex responsibilities and contributing to strategic objectives. As a Specialist III, you will manage significant contract activities, from drafting and negotiation to compliance and performance evaluation. Your expertise will drive efficiency and compliance in our operations.

Responsibilities:

• Manage the full lifecycle of contract administration from drafting to closure.

• Ensure compliance with all contractual obligations and deadlines.

• Lead the preparation of comprehensive requests for proposals (RFPs).

• Conduct in-depth analysis of contracts to identify risks and issues.

• Support complex contract negotiations and amendments independently.

• Maintain detailed and organized contract records and compliance documentation.

• Evaluate proposals and bids to ensure they meet specifications.

• Provide guidance and training to junior team members on contract processes.

• Develop and present reports on contract status, performance, and compliance.

• Coordinate with cross-functional teams to address contract-related inquiries and issues.

Skills:

• Advanced Contract Knowledge: Strong understanding of contract terms and regulations.

• Analysis and Risk Management: Ability to identify and address contract risks.

• Communication: Strong skills in articulating contract-related information.

• Negotiation Skills: Ability to support complex negotiations.

• Organization: Advanced organizational skills for managing multiple contracts.

• Compliance Expertise: In-depth knowledge of compliance requirements.

• Software Proficiency: Advanced proficiency in contract management software.

• Team Coordination: Skills to effectively coordinate with cross-functional teams.

Experience: 

• Bachelor’s degree

• 3+ years’ experience in contract administration and review

• Well-versed in Microsoft Word

Compensation:

$85,600.00 - $149,400.00 USD

This role is eligible for Bonus.

Support Administration Specialist

Remote - Argentina; Remote - Colombia ; Remote - Costa Rica ; Remote - India; Remote - Mexico; Remote - Philippines

We are seeking a Support Administration Specialist!

About the role:

The Account Administration Specialist is a customer-facing role responsible for maintaining customer account health. This involves managing administrative requests, resolving billing and product activation issues, guiding customers on product use and security, and answering basic Backblaze client questions, including installation and uninstallation. Additionally, this role serves as the initial point of contact for triaging and escalating technical matters to the appropriate technical team.

What You’ll Do:

• Provide support to customers through chat and ticketing systems for various account issues, including billing adjustments, cancellations, and refunds.
• Guide customers through the process of product activation and licensing.
• Manage and update customer personal account information.
• Instruct customers on how to use product features within the web interface and client.
• Support customers with setting up security configurations and maintaining general account health.
• Triage technical matters and effectively escalate them to the technical team.

The Right Fit:

• Familiarity with Zendesk or similar customer ticketing systems.
• Proven experience in customer interfacing and support.
• Strong verbal and written communication skills for interactions across phone, email, and chat.
• Ability to quickly learn new systems and product information.
• High attention to detail.
• Proficiency in basic troubleshooting steps, including web browser navigation and clearing cookies.
• Understanding of application installation and uninstallation processes.
• Experience working with both Mac and Windows operating systems.
• Minimum 1-2 years experience

Executive Assistant

Riyadh

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:

• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
• Screen all calls for executive and handle all inquiries within capacity.
• Track Executives' meetings, as well as necessary follow ups
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
• Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
• Contribute your talents and efforts to a productive, pleasant, and safe working environment.
• Assist and provide phone coverage for additional executives when necessary.
• Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• A minimum of five years' experience providing administrative support in a financial institution. College degree preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage highly sensitive, confidential information with complete discretion.
• Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
• Strong focus on attention to detail, accuracy, and thoroughness.
• Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
• Effective team player who can collaborate or make independent decisions as needed.
• Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
• Ability to perform general office duties including the creation of presentation materials including decks and iPads.

OTHER ATTRIBUTES:

• Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
• Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
• Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles.

#LI-Hybrid

Weekend Evening Intake Specialist - Centerville, UT

Reconstruction - Centerville, Utah

At Paul Davis Restoration, we help homeowners and businesses recover after disasters and get back to what matters most. Our Intake Specialists are often the very first voice customers hear in a time of stress, which makes this role incredibly important to our mission of providing peace of mind and extraordinary care. If you are organized, calm under pressure, and thrive in a fast-paced, phone-heavy environment, this could be a great fit. This is a work from home position but will require initial in-office training. Must live in the Weber/Davis/Salt Lake County area.

What does an Intake Specialist with Paul Davis do?

The Intake Specialist serves as the first point of contact for customers calling in property damage claims. This role is highly phone-focused between all four Utah locations and two in Nevada. Strong multitasking, communication, and organizational skills are required. You will gather critical information, enter data accurately, and ensure calls and leads are routed properly so our operations teams can respond quickly and effectively.

Key Responsibilities

• Professionally represent Paul Davis Restoration at all times
• Manage a high volume of inbound and outbound calls with empathy and professionalism 
• Collect and document customer and loss information with accuracy and speed
• Perform quick and accurate data entry while actively on calls
• Coordinate and route information to appropriate teams for follow-up
• Maintain detailed and organized records across multiple systems
• Provide consistent follow-through to ensure no leads or calls fall through the cracks
• Support front-office and administrative tasks as needed

Job Requirements

• 1 - 2 years+ of experience in a relevant role preferred
• High school diploma or equivalent
• Mitigation experience is a plus but not required
• Highly organized and attention to detail with problem-solving abilities
• Ability to multitask and prioritize while communicating effectively 
• High-level communicator
• Proficient in Microsoft Office

Schedule:

• 4:00 pm - 12:00 am, Friday through Sunday with the possibility for more hours

Location

Centerville, Utah

Department

Reconstruction

Employment Type

Part-Time

Minimum Experience

Entry-level

Compensation

$18 - $20 DOE

Title: Administrative Operations Assistant

Location: CA-West Covina

ZIP/Postal Code

91792

Job Type

Contract-to-perm

Category

Administrative Assistant

Req #

DGW-9d05dd51-9314-4745-bbe3-8eaf496e049c

Pay Rate

$18 - $23 (hourly estimate)

Job Description:

An Indigenous‑women led nonprofit organization is seeking an Administrative Operations Assistant to support day‑to‑day organizational and office operations. This person will partner closely with operations leadership, internal staff, and community partners to ensure smooth coordination across administrative, communication, and office functions.

Responsibilities

We are a company committed to creating erse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. 

Required Skills & Experience

Required Qualifications

Nice to Have Skills & Experience

Preferred Qualifications

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Manager, Nurse Practitioner 100% Virtual, CareBridge

Locations:

TX-HOUSTON, 10800 BELLAIRE BLVD, STE C

Iowa

Indiana

Texas

Arizona

Kansas

time type

Full time

job requisition id

JR188648

Job Description:

Manager, Nurse Practitioner 100% Virtual, CareBridge

• Seeking Nurse Practitioners licensed in any of the following states: Texas/Indiana/Kansas/Iowa/Arizona AND must have an active RN Compact license.

Virtual: This role enables associates to work virtually full-time, except for required in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development. Alternate locations may be considered if candidates reside within a commuting distance from an office.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

CareBridge Health is a proud member of the Elevance Health family of companies, within our Carelon business. CareBridge Health exists to enable iniduals in home and community-based settings to maximize their health, independence, and quality of life through home-care and community based services.

• Seeking Nurse Practitioners licensed in either of the following states: Texas/Indiana/Kansas/Iowa/Arizona AND must have an active RN Compact license.

The Manager, Nurse Practitioner 100% Virtual, CareBridge is responsible for ensuring effective and efficient treatment of patients while managing multiple facilities.

How you will make an impact:

• Oversees and manages Clinical Programs operations.
• Manages patient caseloads.
• Provides resources and direction to Nurse Practitioners.
• Performs physical examinations, preventive health measures, and follow up visits within prescribed guidelines and physician instructions.
• Orders, interprets and evaluates diagnostic tests to identify and assess patients' clinical problems and health care needs.
• Discusses case with physician and formulates and documents care plan.
• Prescribes medication or other forms of treatment.
• Reviews documentation to ensure compliance with best practices, protocols, and quality measures.
• Hires, trains, coaches, counsels, and evaluates performance of direct reports.

Minimum Requirements:

• Requires an MS in Nursing and minimum of 5 years of nursing experience; or any combination of education and experience, which would provide an equivalent background.
• Current, unrestricted Compact RN license And current, unrestricted Nurse Practitioner license in the state(s) of Texas, Indiana, Kansas, Iowa, or Arizona.

Preferred Skills, Capabilities and Experiences:

• Possession of DEA registration or eligibility preferred.
• Active Medicaid number in the state of Texas, Indiana, Kansas, Iowa, or Arizona is highly preferred.
• People management experience highly preferred.

Job Level:

Manager

Workshift:

Job Family:

MED > Licensed Nurse

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.

Title: Admin Assistant 1 - University of Utah Institute, Part-time/Evening

Location: Salt Lake City, UT,  United States

Job Description:

The purpose of this role is to assist in the work of salvation and exaltation by providing inidual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

This is an evening position: Tuesday, Wednesday & Thursday 4-8:30pm

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

Required:

• High School Diploma or equivalent
• Beginning to working administrative support knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Title: Senior Administrative Assistant

Location: US, MA, United States

Job Description:

Full time

job requisition id

JR05287

At Curriculum Associates, we believe in the potential of every child and are changing the face of education technology with award-winning learning programs like i-Ready that serve a third of the nation’s K–8 students. For more than 50 years, our commitment to making classrooms better places, serving educators, and supporting accessible learning experiences for all students has driven the continuous improvement of our innovative programs. Our team of more than 2,500 employees is composed of lifelong learners who stand behind this mission, working tirelessly to serve the educational community with world-class programs and support every day.

The Senior Administrative Assistant will provide administrative support to 3 Curriculum Associates (CA) executives from our Billerica, MA headquarters. The ideal candidate thrives in a fast-paced, collaborative environment, has a strong attention to detail, likes to connect teams and build culture, and is motivated by proactively identifying and solving problems. 

This is a hybrid role based in our Billerica, MA headquarters. Candidates must reside in Massachusetts to be considered for this role.

The Impact You'll Have: 

• Manage calendars of Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Manage travel and booking expenses for Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Support the functional Business Operations and People & Culture teams with administrative tasks  
• Track and process POs, invoices, and contracts on time for the Business Operations and People & Culture teams
• Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings  
• Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation  
• Monitor, screen, and respond in a timely manner to all internal/external communications  
• Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly  
• Lead and oversee small event planning across the team and within the company  
• Prepare all materials for team meetings and ad hoc team meetings, as requested  
• Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates  
• Prepare materials for regular team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.  
• Provide backup support for other Sr. Administrative Assistants as requested  
• Support special projects and day-to-day team processes and related inquiries

Who We're Looking For:  

• AI tool usage—an inidual who is actively using AI tools to improve workflows and their overall work
• Planning/organizing—an inidual who prioritizes and plans work activities, uses time efficiently and develops realistic action and work plans  
• Dependability—an inidual who is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance  
• Interpersonal Skills—an inidual who maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things  
• Written Communication—an inidual who edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.  
• Oral communication—an inidual who communicates positively in stressful or difficult situations  
• Adaptability—an inidual who adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays, or unexpected events  
• Problem solving—an inidual who identifies and resolves problems in a timely manner and gathers and analyzes information skillfully  
• Quality control—an inidual who demonstrates accuracy and thoroughness and monitors own work to ensure quality  
• Scheduling—an inidual adept at managing multiple calendars in fast-paced, ever-changing environment  
• Enthusiasm—an inidual who is excited to work and collaborate in-person and thrives in a physical office environment

Required Education and Experience:  

• Bachelor’s Degree or equivalent experience  
• Minimum of 7 years experience providing administrative support to senior leaders  
• Experience with expense reimbursement and travel booking systems, Concur a plus  
• Experience with scheduling executive calendars using MS Outlook  
• Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.)  as well as AI tools like Claude and ChatGPT

Benefits and Pay Range:

Pay Range – This role’s range is $38.46 - $43.27/hour. The wage range for this role takes into account the wide range of factors that Curriculum Associates considers in making compensation decisions based on our Compensation Philosophy. Actual base pay within that range will vary based upon several factors including, but not limited to, prior experience and relevant skill sets. At Curriculum Associates, it is not typical for an inidual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances for each case. This role is also eligible to participate in the company bonus plan. The Company recognizes that minimum wage varies by location and will ensure all compensation decisions comply with applicable state and local laws.

Benefits – Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company’s 401k plan and receive an employer match. Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's, as well as a number of additional perks and benefits.

Travel: Travel to support offsite events estimated at 5-10%.

Working Environment: Normal office conditions expected. Must be able to travel independently, stand and facilitate live training sessions for long periods of time, to pull, push, lift, and/or carry up to 30 pounds with or without reasonable accommodation. 

#LI-RH1

Title: Administrative Assistant- English Department (PT)

Location: Paterson United States

part-time

Job Description:

assaic County Community College’s English Department is seeking a qualified professional to perform traditional and technology-enhanced, administrative office tasks. The Administrative Assistant will also need to interact with college personnel, students, and iniduals contacting the department for work-related inquiries and/or tasks.

This is an hourly, part-time position.

Example of Duties:

• Maintain office operations, including but not limited to managing the office front desk, taking calls, forwarding messages, scheduling appointments, making copies, filing, ordering supplies, taking dictation, etc.
• Utilize existing and emerging technologies to perform job-related functions.
• Communicate with students, faculty, and others, professionally, on behalf of the department.
• Manage sensitive digital/physical documents and information
• Perform other duties as assigned

Requirements/Skills:

• Associate degree from an accredited institution.
• Some experience working in an administrative office environment.
• Excellent interpersonal, verbal/written communication, and organizational skills.
• Working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Ability to learn and implement new technology to improve delivery of services.
• Familiarity with AI, One Drive, and Share Point preferred.

The completion of a background check will be required for the selected candidate.

Compensation: The hourly pay for this position is $20.

Benefits: 

• New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)
• Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Title: Customer Information Assistant

Location: Bridlington United Kingdom

Job Description:

£14,532 - £14,770 per year (Grade 5A pro rata)

Fixed term until 31 December 2027

Part time (18.5 hours per week)

Bridlington Adult Learning Centre, King Street, Bridlington, YO15 2DF (Some travel may be required)

Interviews are Week commencing 5 May to 8 May

Service area: Economic Development and Communications

Job reference: ERYC008137

Could you be a Customer Information Assistant delivering excellent customer service at our Bridlington Adult Learning and Employability Centre?

We are looking for people like you!

If you thrive on providing excellent customer service and have strong ICT skills, excellent organisation skills and a passion for helping people to achieve their potential, then this could be the job for you!

We are seeking to appoint a part time Customer Information Assistant (18.5 hours per week) for our Adult Learning and Employability Centre in Bridlington.

This is an interesting, demanding, and varied role that requires resilience and the ability to multi-task.

You will be helping people to make decisions about learning and development opportunities. You should be target focused and prepared to contribute to the planning, development and organisation of activities that support the centre to achieve its specified targets.

You should have experience of dealing with customers in a face to face and telephone situation and be confident in your approach.  You must be flexible with your working hours and able to work when our adult learning classes are delivered.  We do not operate on a termly basis and our programmes are delivered to support people of all ages and abilities.

The post is for 18.5 hours per week – Wednesday to Thursday 10-5 and Fridays 10-4. There may be an occasional late evening, with a finish time of 7pm.

Occasional Saturday morning cover may also be required (additional pay would be made). Additional hours may be available during peak enrolment periods, and you may also be required to work from one of our other adult learning centres on occasions (travel expenses will be paid), so we are looking for someone who is flexible.

This is an excellent opportunity, for someone with a passion for customer service who is self-motivated, highly-organised and resilient, to join our friendly team.

What we need from you:

• A commitment to providing excellent customer service.
  High level of communication skills – both written and oral
  Excellent IT skills.
• Good administrative skills and attention to detail to ensure completion of relevant paperwork.
• Excellent organisational skills.
• Experience of working within a fast-paced environment with challenging deadlines.

Please refer to the employee specification when completing your application form.

What you get in return:

• A chance to share your passion for customer service and lifelong learning.
• Relevant training and support.
• Support from our experienced team.
• A professional and experienced line manager.

If you think you have the skills that we need, then please apply online today and help us to build a strong and successful team that can deliver outstanding results.

Title: Nurse Practitioner

Location: Seattle, Washington,Portland, Oregon, Phoenix, Arizona, Las Vegas, Nevada, Los Angeles, California, Salt Lake City, Utah, United States

Job Description:

Firefly Health is building a revolutionary new type of comprehensive health "care and coverage," powered by a relationship-driven care team, a trusted virtual and in-person clinical network, and our proprietary technology platform.

Founded by experienced clinicians and technology leaders, Firefly Health is on a mission to deliver clinical and financial health through joyful, always there care. We are flipping the script on what it means to be a health plan and actually providing a true health benefit to members.

We are intensely focused on optimizing the physical + mental + financial wellbeing of those who want (and deserve) something better than the status quo. If you are ready to roll up your sleeves and take on our audacious mission, we would love to hear from you.

The Role

Nurse Practitioners are at the heart of the Firefly clinical team, providing extraordinary virtual primary care with expert clinical skills and an empathic approach. They help us deliver industry-leading outcomes by managing patients as part of a robust multidisciplinary team alongside primary care physicians, registered nurses, health guides, and other cross-functional colleagues.

This is a great opportunity for a Nurse Practitioner who thrives in an innovative, collaborative environment and is interested in helping us build the future of tech-enabled advanced primary care.

You will:

• Provide comprehensive virtual primary care across geographies, managing a broad range of conditions from chronic disease management and preventative care to acute episodic care.
• Act as a champion for evidence-based clinical approaches, maintaining expertise in primary care through continuous learning and professional development.
• Ensure high patient satisfaction by delivering care with an empathetic approach and a relentless focus on quality.
• Collaborate with internal and external physicians as clinically necessary and with supervising physicians as may be required by state guidelines
• Partner with licensing & credentialing to proactively maintain and expand licensure status across the country, as may be needed by the practice
• Work independently in a remote setting from a private, HIPAA-compliant home office.
• Be timely with visit shifts, documentation, and communication while maintaining excellent attendance
• Participate in on-call rotation to ensure 24/7 patient access to care

You'd be a good fit if you have:

• Graduated of an accredited Master's or Doctoral Nurse Practitioner (NP) program
• National certification as a Family Nurse Practitioner (FNP) or Adult Nurse Practitioner (ANP) through AANP or ANCC
• Active and unencumbered Nurse Practitioner (NP) license
• Active RN compact license
• Active multi-state NP licensure (5+ licenses preferred)
• Active federal DEA registration
• Minimum 2+ years experience in primary care
• Ability to function within a multidisciplinary team
• Excellent communication, patient engagement, and collaboration skills
• Proficiency with technology and the ability to quickly learn new software platforms.

It'd be nice if you have:

• Active multi state licenses 10+
• Prior virtual-based care experience
• Experience in Value-Based Care

The salary range for this position is $130,000 to $150,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Firefly Health is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment.

Our office is in Watertown, Massachusetts, but we've developed a robust remote working structure to give us more geographical flexibility while hiring for many positions. This role can be done largely remotely, there are several times a year when staff come together onsite for planning and team building.

Firefly is an equal opportunity employer. We value erse backgrounds and perspectives. We're committed to building and sustaining an inclusive workplace culture where iniduals are treated with dignity and respect. All employment is decided on the basis of qualifications, merit, and business need. Firefly is an E-Verify employer.

Title: Associate Account Analyst

Location: New York United States

Job Category

Underwriting

Typical Starting Salary

$52,000 to $69,500

Minimum Salary

$46,000.00

Maximum Salary

$84,000.00

Schedule

Full-Time

Flexible Time Off Annual Accrual - days

15

Job Description:

This is an entry level position within the Account Analyst job family, with a goal of acquiring a basic understanding of risk evaluation on new and renewal business.

This is a hybrid position those within 50 miles of our office in Plymouth Meeting PA and Boston MA, must report to the office twice a week. Please note that this policy is subject to change.

• Gathers, organizes and enters information into pricing models; and performs the initial analysis of exposure, loss and coverage for the underwriter.
• Supports the underwriter and agent/broker with highly responsive service by managing the workflow from clearance through policy issuance and file documentation.
• Coordinates service requests in a timely manner.
• Deconstructs submissions by identifying, gathering and entering information into systems, pricing tools and models; flagging referral triggers, and initiating/managing requests to internal service providers (e.g., rating).
• Gathers, analyzes and ensures the accuracy of pricing and proposal information (rating and pricing tool output, proposal language, coverage forms and endorsements, financial and legal agreements and offer/ disclosure /election forms) used by the underwriter to complete the coverage review, hazard analysis, pricing strategy and proposal.
• Provides customer service to brokers and agents to facilitate the processing of business; answers questions, resolves problems on topics such as policy transactions, billing, and service needs.
• Executes post-sale account management workflow, including initiation of billing, policy issuance, acquisition of account agreements and file documentation.
• Initiates pre-renewal communications via conditional/non-renewal notice draft when necessary.
• Supports the underwriter with mid-term account reviews / stewardship, ongoing service, service planning and endorsements.

Qualifications

• Capabilities include critical thinking/problem solving, decision making, customer focus, detail orientation, written/verbal communications, organization, adaptability, courtesy, dependability and ability to learn/apply new information quickly and accurately.
• Knowledge, skills and capabilities typically acquired through 2 or more years of related work experience.
• Associates or bachelor's degree preferred.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every inidual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.

Title: Customer Assistance Collections Specialist

Location: Alpharetta United States

Accounting & Finance, Fintech, & Treasury

Job Description:

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company- delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experience in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Toyota's Experience Center - Eastern Customer Assistance Team is looking for a passionate and highly motivated Customer Assistance Specialist.

The Customer Assistance Team partners with customers to clearly communicate account status and ensure any late payments are addressed and averted. The team provides live support via inbound or outbound interactions across the TFS, LFS, and Private Label portfolios, and ensures customers are aware of their options and are properly educated about possible solutions. Due to the specialized nature of collections activities, an effective and customer-centric approach to these guest interactions is central to the broader TFS strategy.

Customer Assistance Specialists are responsible for handling inbound and outbound calls for collection accounts, account maintenance, and liquidation for assigned portfolios. Customer Assistance Specialists are responsible for working accounts efficiently to maintain consistent follow-up, ensure account compliance, and complete necessary account maintenance. Specialists in Customer Assistance will also evaluate and mitigate loss exposure, providing customer-oriented service and problem resolution in accordance with established guidelines and call models.

Center Operating Hours

You must be available to work a shift between the hours of 8am-8pm. Your work schedule will include 2 nights until 8pm.

Training

Training for this position will fall between the hours of 8am-6pm Georgia time for 9 weeks. The first 6 weeks will be virtual training and the last 3 weeks of training will be in the office at our Alpharetta location.

Pay/Benefits

Competitive base salary as well as benefits effective day 1.

Hybrid (Home/Onsite) work schedule following training based on meeting and maintaining performance expectations.

What you'll be doing

• Analyze payment history and notes from the system and clearly communicate status to the customer using Call Model guidelines.

• Document all activities in accordance with established procedures in a clear and concise manner utilizing the appropriate systems and appropriate forms.

• Analyze account characteristics and negotiate with customers on acceptable arrangements to bring their account current and/or recommend appropriate solutions.

• Use appropriate collection and skip tracing tools to maintain delinquencies, repossessions, and losses at or below corporate objectives.

• Promptly report/refer sensitive and complex issues to the Customer Assistance Supervisor.

• Complete non-phone-based projects and account maintenance/remediation efforts.

• Offer critical decision-making as necessary when assigning accounts out for repossession.

What you bring

• HS Diploma or GED is required.

• Previous collections experience is required.

• Work collaboratively with other team members at all levels of the organization.

• Listens actively and remains engaged.

• Excellent verbal communication and interpersonal skills; easy to understand.

• Adaptability and coachability to work through complex changes/situations.

• Working knowledge of Microsoft Office Applications (Word, PowerPoint, Excel, etc.).

Added bonus if you have

• College degree or equivalent work experience preferred.

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Title: Administrative Assistant, Production Development

Location: Universal City, CA United States

• Full-time
• Business Segment: Universal Film
• Compensation: USD 22.84 - USD 28.85 - hourly
• Hybrid

Job Description:

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Administrative Assistant will provide administrative support to Senior Vice President of Production Development & Special Projects for Universal Pictures. This position will require frequent requests to read and provide opinions on material in addition to managing day-today administrative functions and support. Ideal candidates should be acutely detail oriented, have a passion for films, screenplays and books, and possess an expansive worldview.

Responsibilities:

• Provide administrative support, including but not limited to rolling calls, maintaining phone sheets, managing a high volume calendar, scheduling meeting requests and processing expense reports in a timely manner
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Manage special projects as designated, specifically related to administrative and coordination
• Read and screen materials and provide prompt creative feedback to the team
• Interact with and act as a liaison between various internal and external stakeholders
• Manage the distribution of office correspondence and incoming calls
• Additional duties as assigned

Qualifications

Basic Qualification/ Eligibility Requirements:

• Minimum 2 years' experience working in an administrative capacity at a production company, agency, management company, or studio supporting a senior level executive
• Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
• Minimum 1 year experience and demonstrated ability in Microsoft Work, Outlook and Excel

Desired Characteristics:

• Agency experience preferred but not required
• Knowledge of the development world as well as familiarity with major film agents, agencies, writers and directors
• Excellent customer relations skills
• Ability to multi-task
• Strong sense of urgency
• Demonstrated problem solving capabilities and proactivity

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $47,500-60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

Title: WFH Live Chat Agent - REMOTE (P-T & F-T)

Location: US

Customer Service

Job Description:

We are seeking motivated and customer-focused iniduals to join our team as Remote Live Chat Agents. In this role, you will assist customers through online chat platforms, providing timely support, resolving issues, and ensuring a positive customer experience—all from the comfort of your home.

Key Responsibilities:

• Respond to customer inquiries via live chat in a professional and timely manner
• Provide accurate information about products, services, or policies
• Troubleshoot basic issues and escalate complex concerns when necessary
• Maintain a high level of customer satisfaction and engagement
• Handle multiple chat conversations simultaneously
• Document customer interactions and feedback in internal systems
• Follow company guidelines, scripts, and communication standards

Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree is a plus)
• Previous customer service or chat support experience preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable working independently in a remote environment
• Basic computer skills and familiarity with chat software

Technical Requirements:

• Reliable high-speed internet connection
• Computer or laptop (company-provided equipment may vary)
• Quiet, distraction-free workspace
• Ability to learn and use customer support tools (e.g., Zendesk, Intercom)

Work Schedule:

• Flexible scheduling options available
• Part-time and full-time shifts offered
• May include evenings, weekends, or holidays depending on business needs

Compensation & Benefits:

• Competitive hourly pay (based on experience)
• Paid training
• Opportunities for advancement
• Performance-based incentives 
• Benefits package for employees (include health, PTO, etc.)

Title: Live Chat Agent - REMOTE

Location: REMOTE

Job Description:

We are looking for a customer-focused and tech-savvy Live Chat Agent to join our remote support team. In this role, you will interact with customers via live chat to provide assistance, answer inquiries, and resolve issues efficiently. The ideal candidate has excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Respond to customer inquiries via live chat in a timely and professional manner
• Provide accurate information about products, services, and policies
• Troubleshoot and resolve customer issues or escalate when necessary
• Maintain a high level of customer satisfaction and service quality
• Handle multiple chat conversations simultaneously
• Document customer interactions and update records in the system
• Follow company guidelines, scripts, and communication standards
• Identify common issues and suggest improvements

Requirements & Qualifications

• High school diploma or equivalent (Bachelor’s degree is a plus)
• Previous experience in customer service, chat support, or call center roles preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable using chat software, CRM tools, and basic computer applications
• Reliable internet connection and a quiet remote workspace
• Ability to work flexible hours, including evenings or weekends if required

Work Environment

• 100% remote (work from home)
• Collaborative virtual team environment
• Ongoing training and support provided

Compensation & Benefits

• Competitive salary or hourly pay
• Performance-based incentives 
• Flexible scheduling options
• Opportunities for career growth and development

Title: Litigation Paralegal

Location: Remote

Job Description:

If you are a vastly experienced family law senior paralegal who enjoys working with like-minded iniduals in a harmonious atmosphere and who would like to gain control of your work/life balance, The Murphy Law Firm may be the right fit for you.

The Murphy Law Firm, a law firm practicing in Maryland and the District of Columbia, is growing quickly and needs to add a remote, certified Family Law Senior Paralegal to its team. This paralegal will perform routine legal document preparation but will also be the go-to paralegal for high-level non-routine drafting assignments. This position will require that the paralegal be able to draft non-routine documents, such as modifications and contempt exceptions, from scratch. This paralegal will prepare trial binders and will perform substantive billable legal work under the direction of our founding and managing attorney. A Paralegal’s goal is to relieve the attorney he or she works with of a portion of the tasks involved in the practice of law.

We are a fun team that respects one another and also wants to do something meaningful and important. We are professional and serious when the situation warrants it.

We are a small but fully staffed law firm with one attorney (we are currently looking for a second attorney to join us), a case manager, two paralegals (you would be the third), one intake/legal assistant, one intake specialist, and a billing specialist. As a paralegal, you are here to work on legal cases and help our attorneys prepare for trials and any other matters related to our cases.

IF YOU HAVE NEVER WORKED AS A PARALEGAL AND/OR DO NOT HAVE THE REQUISITE EXPERIENCE REQUESTED IN THIS JOB POST, PLEASE DO NOT APPLY.

(THE TERM "PARALEGAL" IS NOT THE SAME AS NOR DOES IT INCLUDE WHAT IS TYPICALLY KNOWN AS A LEGAL ASSISTANT, LEGAL SECRETARY, OR RECEPTIONIST/INTAKE.)

ALSO, THIS POSITION IS VERY DRAFTING INTENSIVE, SO YOU NEED TO HAVE EXPERIENCE IN DRAFTING LEGAL DOCUMENTS FROM BEGINNING TO END, SOMETIMES WITHOUT A TEMPLATE.

We are looking for someone with the experience necessary to hit the ground running. Our caseload is primarily family law, and we will need someone with vast experience in this practice area. We also practice personal injury and criminal law, and some experience in these practice areas is highly desirable. 

This is a virtual position, and we anticipate that this position will begin at 35-40 hrs/wk

In addition, the Paralegal will -

• Review tasks in MyCase (case management system)
• Docket (Scheduling) tasks
• Fill out legal forms
• Draft letters and court pleadings
• Draft documents by customizing standard forms
• Write reports and legal documents, both routine and high-level
• Perform thorough research related to laws and judicial decisions, about current as well as past cases
• Help the attorney prepare cases for hearings and mediation
• Prepare trial and mediation notebooks
• Communicate with clients with updates and gather information
• Draft proposed orders, settlement agreements, and parenting plans
• Draft motions
• Prepare discovery and responses to discovery demands
• Prepare discovery dispute letters
• Back-up phone reception
• Ensure that trial preparation begins on time
• Make sure that our attorney is ready and has everything needed for court
• Be able to spot and verbalize solutions to variations like discovery deficiencies in an alimony case
• Know what to do when calendaring conflicts occur
• Other tasks as assigned

Must Haves

• Must have at least five (5) years of family law paralegal experience (This is non-negotiable.)
• Must be vastly knowledgeable in legal drafting and processes
• Must have a paralegal certificate or an Associate’s Degree in Paralegal Studies
• Must be diligent in moving cases forward
• Must be able to exercise excellent decision-making skills and capabilities
• Must be detail-oriented
• Must be able to multitask
• Must be self-motivated
• Must be patient
• Must be willing to learn new software applications
• Must be familiar with Google Drive and G-Suite products

Preferences

• Criminal and/or Personal Injury law experience is highly desired
• MyCase (case management system) experience is highly desired
• Maryland and DC experience is highly desired but not required

Compensation

$46,000 - $50,000 yearly

About The Murphy Law Firm

The Murphy Law Firm is in an exciting chapter of major growth, and we’ve built a powerful reputation for delivering exceptional, client-centered results. Our team is erse, innovative, and united by the core values that define who we are: Passionate. Personable. Persistent.

When you join us, you’re not just taking a job; you’re stepping into a mission-driven firm that celebrates creativity, champions professional development, and is fiercely dedicated to changing lives for the better.

Your Impact Matters Here

Every day, we guide families through some of their most challenging transitions, messy orces, custody disputes, and emotional turning points, and lead them toward brighter, more stable futures. Being part of our TEAM means making a meaningful difference with every client interaction.

If you're driven, compassionate, and ready to help transform lives across the DMV area, this is where you belong.

Administrative Coordinator - Remote (Sydney)

Shared Administration - Sydney, New South Wales (Remote)

Location Sydney, New South Wales (Remote)

Department Shared Administration

Employment Type Regular, Full-time

Who You Are

This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.

We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.

Role Responsibilities

• Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.
• Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.
• Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.
• Periodically report on administrative tasks and metrics to senior team members.
• Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.
• Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.

Required Skills and Experience

• Previous experience in a similar role, ideally within an administrative environment.
• Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.
• Superb attention to detail and organisational skills.
• A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.
• Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.
• A sense of urgency and commitment to completing tasks, with a focus on delivering results. 
• Highly proficient at using Microsoft Excel.
• The ability to confidently and effectively work with Directors and the Executive team.
• Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a "tech-curious" mindset. 
• Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.
• Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.

Location

This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia.

Title: Senior People Operations Partner

Location: - US 

Work Type: Remote, Full Time

Job Description:

Consensys is the leading blockchain and web3 software company founded by Joe Lubin, CEO of Consensys and Co-Founder of Ethereum. Since 2014, Consensys has been at the forefront of innovation, pioneering technological developments within the web3 ecosystem.

Through our product suite, including the MetaMask platform, Infura, Linea, Diligence, and our NFT toolkit Phosphor, we have become the trusted collaborator for users, creators, and developers on their path to build and belong in the world they want to see.

Whether building a dapp, an NFT collection, a portfolio, or a better future, the instinct to build is universal. Consensys inspires and champions the builder instinct in everyone by making web3 universally easy to use and develop on.

Our mission is to unlock the collaborative power of communities by making the decentralized web universally easy to access, use, and build on. 

You’ll get to work on the tools, infrastructure, and apps that scale these platforms to onboard one billion participants and 5 million developers. You’ll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects — challenging you to stay at the top of your game. You’ll join a network of builders that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies. 

People & Talent

People and Talent support the entire Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain and support our amazing talent. By joining our team you’ll be working with a erse group of incredible iniduals who put ‘people first’ and are designing and building the workplace of the future.

We’re looking for a highly organized and detail‑oriented Sr People Operations Partner to support our employee population across the globe with a focus in Europe. You’ll own day‑to‑day employee lifecycle operations (from pre‑boarding to off‑boarding), act as a key point of contact for employees and managers on HR policies and processes, and help ensure our practices remain compliant with local labor laws and GDPR. You’ll manage contracts and employee records, coordinate with Payroll on changes, administer leave and benefits, and contribute to process improvements and documentation. This role requires strong problem‑solving skills, a proactive mindset, and a commitment to data integrity and operational excellence.

Key Responsibilities

Employee Lifecycle & Operations

• Manage end‑to‑end employee lifecycle processes for the Europe region (pre‑boarding, onboarding, changes, and off‑boarding).

• Prepare and process employment contracts, new hire documentation, and internal transfers in line with local requirements.

• Maintain accurate employee data in the HRIS (Workday or ADP experience preferred) and ensure high standards of data quality.

• Coordinate with Payroll on hires, terminations, compensation changes, and leaves to ensure timely and accurate processing.

• Administer core People programs, including parental/medical leave and other statutory and company benefits.

HR Support & Compliance

• Serve as a primary point of contact for employee and manager questions about HR policies, processes, and benefits.

• Support the implementation and communication of global and local HR policies across multiple European countries.

• Help ensure compliance with applicable European labor laws and data privacy regulations (including GDPR).

• Produce standard HR reports and basic analyses to support People team and business needs.

Process Improvement & Documentation

Identify opportunities to streamline and improve People Operations processes, especially through standardisation and automation.

• Contribute to regional/global People projects (systems enhancements, policy rollouts, training).

• Create and maintain clear documentation (guides, FAQs, process maps) to support employees and managers.

AI, Automation, & Operational Efficiency

• Actively seek out and implement AI and automation solutions to enhance People Operations efficiency, particularly in employee self-service and routine task management.

• Lead the design and execution of key People Operations initiatives focused on employee enablement, self-service enhancements, and overall process optimization across the European region.

• Own and manage regional People projects (e.g., HRIS module implementations, new policy rollouts, compliance programs) from ideation through successful end-to-end delivery, serving as the primary project manager and subject matter expert.

Requirements

• Experience: 5+ years in an HR / People Operations / HR Administration role, ideally in a multi‑country or European context.

• Education: Bachelor’s degree in HR, Business, or related field, or equivalent work experience.

• Systems: Hands‑on experience with an HRIS (ADP or Workday strongly preferred); comfortable with Google Workspace or MS Office.

• Knowledge: Working understanding of European HR practices and basic familiarity with labor law and GDPR considerations.

• Skills:

  • Excellent attention to detail and data accuracy.

  • Strong organizational and time‑management skills; able to handle multiple concurrent requests.

  • Identify potential bottlenecks before they impact deadlines and implement solutions independently.

  • Clear, professional communication with employees and managers.

  • Discretion in handling sensitive and confidential information.

Fluency in English is required; a second major European language (e.g., German, French, or Spanish) is a strong plus.

Don't meet all the requirements? Don't sweat it. We’re passionate about building a erse team of humans and as such, if you think you've got what it takes for our chaotic-but-fun, remote-friendly, start-up environment—apply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we're ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to

Title: US Virtual - Inbound Customer Service Specialist - Work from Home

Location: Virtual- Mississippi

Job Description:

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Join Us as an Inbound Customer Service Representative

**Location:**Remote Call Center

Customer Service Specialist

Do you have a positive attitude, infectious energy, and a passion for exceeding customer expectations? If so, we want you to be a part of our dynamic team! We're seeking aCustomer Service Specialistwho is eager to deliver outstanding service, go beyond the ordinary, and leave a lasting impression on every customer interaction.

**About Our Client:**Our client is a globally recognized leader in technology, known for designing and manufacturing cutting-edge consumer electronics, software, and online services. With a sleek, modern design and intuitive user experiences, their products have earned a loyal customer base. Join us and be part of a brand that values innovation, quality, and customer satisfaction.

What You'll Do:As aCustomer Service Specialist, you will be the voice of the company, offering top-tier phone support to customers. You’ll handle a wide range of inquiries, including order status, changes to online orders, and addressing shipping or payment concerns. The best specialists not only know our policies inside and out but can engage with customers effectively, offering tailored solutions that meet their needs.

You'll also be responsible for creating memorable, unique experiences that keep customers coming back. Staying up-to-date on product features, policy changes, and relevant events is key, and you'll use multiple resources to provide the most accurate, helpful information. Success in this role requires being adaptable, collaborative, and committed to continuous learning in a performance-driven environment.

Key Responsibilities:

• Deliver exceptional customer service over the phone, resolving a variety of inquiries and issues.

• Build rapport with customers by actively listening and providing effective solutions.

• Stay informed on product updates, policy changes, and current events affecting customers.

• Work in a dynamic, team-oriented environment where customer interactions are regularly monitored and assessed.

• Collaborate with teammates to maintain a positive and supportive work culture.

What We Require:

• High School diploma or GED.

• 2-3 years of experience in customer service or support, preferably in a customer-facing role.

• Excellent verbal and written communication skills in English.

• A passion for customer service and going above and beyond to exceed expectations.

• Strong problem-solving skills and the ability to handle ambiguous situations with confidence.

• Skilled at listening, engaging, and building rapport with customers.

• Professional demeanor when interacting with both customers and peers.

• Proven track record of meeting and exceeding performance goals.

• Ability to multitask and prioritize in a fast-paced environment.

• Self-motivated with the ability to work independently.

• Patience and empathy when addressing complex customer issues.

• Willingness to appear on live video calls with coworkers.

• Typing speed of at least 42 WPM with 96% accuracy.

• Flexibility to work an 8-hour shift, 5 days a week, including holidays and peak periods.

Why Work With Us:

• Competitive pay: $17.31/hour

• Full-time hours: 40-hour work week with consistent shifts.

• 100% paid trainingto ensure you're set up for success.

• Comprehensive benefits: Medical, dental, vision, and life insurance available after your first full calendar month.

• Referral program: Earn $20 on every paycheck for each person you refer who is hired, with no cap on payouts.

• Discounted T-Mobile plans: Enjoy a $25/month plan for unlimited talk, text, and data. You can sign up for up to 5 lines at the same rate—perfect for your whole family!

• Opportunities for growth: We prioritize internal advancement and professional development.

• Work from home: Enjoy the benefits of working remotely—save time, money, and contribute to a greener environment.

Requirements for Remote Work:

• Private Workspace: A quiet, dedicated workspace with no distractions. 

• Ergonomics: A comfortable desk setup with all necessary equipment. 

• Internet: A reliable internet connection with a minimum of 20 Mbps download and 10 Mbps upload speed. 

• Self-Motivation & Independence: The ability to stay productive, organized, and on-task while working remotely. 

• Communication: Strong verbal and written communication skills, especially in virtual settings. 

• Adaptability: The ability to quickly adjust to new processes, tools, and technologies. 

• Connection: Must be hardwired; Wi-Fi is not acceptable.

Join our team today and make a meaningful impact as aCustomer Service Specialist. We're excited to work with iniduals who are eager to contribute, grow, and help our customers thrive!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Title: Administrative Assistant 2 (AA2/ERB)

Location: Olympia United States

Salary: $43,980.00 - $58,584.00 Annually

Job Type: Full Time - Permanent

Remote Employment: Flexible/Hybrid

Job Number: 2026-03045

Department: Health Care Authority

Division: ERB

Salary Information

The high end of the salary range, Step M is typically a longevity step

Job Description:

This position independently performs important administrative duties for the Employees and Retirees Benefits (ERB) Division in an administrative assistant team. This administrative assistant works a hybrid schedule to support in-person board meetings as well as other in-person and online meetings. The ideal candidate will have demonstrated an ability to manage a variety of tasks and pivot when priorities change, including managing staff calendars, coordinating staff travel arrangements, backing up their supervisor, and using several computer programs at once to handle returned mail. If you are looking for an opportunity to use your ability to pay attention to detail while balancing tasks, this may be the opportunity for you!

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the ision:

The Employees and Retirees Benefits (ERB) Division within HCA is comprised of two programs with an overall spending budget of almost $5 billion dollars for over 725,000 covered lives: 

• The Public Employees Benefits Board (PEBB) Program provides insurance coverage and administers benefits and eligibility for eligible employees of state agencies, higher-education institutions, employer groups, and their dependents. The PEB Board also offers retiree and other continuation of coverage benefits such as COBRA for those who meet state eligibility and procedural requirements. 
• The School Employees Benefits Board (SEBB) Program provides coverage for eligible employees of K-12 schools, Educational School Districts (ESDs), Charter Schools, and their dependents.

Through value-based purchasing and creating policies that align with the Triple Aim (better health, better care, lower costs), both the PEBB and SEBB Programs are helping to position the agency in successfully achieving its mission and goals.

About the position:

This position provides administrative support to the Division Deputy Director; administrative assistant team; and several teams within ERB. This position supports the PEB and SEB boards, including technical and other support during the 20 in-person meetings each board season. This inidual performs high-level administrative duties as assigned and delegated by the section managers, such as directing and coordinating special projects, seeing projects through to completion, and managing projects within timeframes.

This position is eligible to telework but is required to report on-site three days per week to meet business needs. These days include Thursday and two other days to be determined between the employee and supervisor.The default assigned work location of all Health Care Authority (HCA) positions - both on-site and telework eligible positions - is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework. 

Some of what you will do:

• Maintain Outlook calendars and provide administrative support for section managers, supervisors, and staff. 
• Schedule meetings and transcribe meeting minutes.
• Draft and proofread correspondence and materials for punctuation, grammar, spelling, format, and accuracy for final review and signature. 
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, and creating Excel spreadsheets as needed. 
• Make travel arrangements for ision staff according to HCA and ERB travel policies and procedures. 
• Support in-person & hybrid meetings at Cherry Street Plaza. Assist with setting up hybrid meeting functionality, including the in-room audio/visual equipment. 
• Assist the AA4 in developing and monitoring administrative procedures and training processes for efficiency and effectiveness. 
• Process incoming/outgoing mail, faxes, agency courtesy copies, and returned mail in-person at Cherry Street Plaza. 
• Research returned mail and send documents to agencies and subscribers.
• Order, receive, and maintain document supply inventory. 
• Assist with PEB and SEB Board meetings, including refreshments, Board materials, and audio/visual equipment.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1: 

• One (1) year of experience as an Administrative Assistant 1

Option 2:

• High school graduation or GED,
• Two (2) years of responsible office experience at the senior clerical level or higher, and
• Ability to type accurately at a minimum net speed of 50 words per minute.

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Two (2) years of experience with Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, and Outlook. Similar word processing, spreadsheet, and email software programs will substitute for MS Office products. 
• Experience working collaboratively on an administrative team.
• One (1) year of experience drafting or proofreading correspondence or materials for punctuation, grammar, spelling, formatting, and accuracy. 
• One (1) year of experience providing customer service and responding to inquiries from internal and external stakeholders, customers, and clients. 
• Experience making travel arrangements and processing travel documents based on requirements in the State Administrative and Accounting Manual (SAAM). 
• Completion of an associate or bachelor's degree.

About HCA: 

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants and shopping nearby. 
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a erse, inclusive workplace aligned with HCA's mission. Our ersity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at [email protected]. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at [email protected] or 360.725.0945.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Subscribe to our weekly newsletter to receive a list of new job postings at HCA.

Title: Senior Administrative Assistant

Location: New Brunswick United States

time type: Full time

job requisition idR-068666

: Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an inidual. At Johnson & Johnson, we respect the ersity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Senior Administrative Assistant located in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Key Responsibilities

The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

Meetings Management:

• Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)

• Meeting conflict resolution & highlight urgent / immediate requests

• Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.

• Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)

Team Management:

• Handles confidential matters requiring discretion and judgment

• On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work

• Maintain distribution lists

• Plan and execute team building events

• High collaboration/coordination with other admins

• Assist in printing, copying, scanning, filing or destroying documents or mail

• Maintains office environment including collaborating with Facilities and IT support

Travel & Expenses:

• Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train

• Process expense reports, including receipt management

• Oversee interview logistics and related travel coordination

• Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.

• Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,

Reporting:

• Coordinates, prepares, and edits reports and presentations

• Key point of contact for procurement

Communication Management:

• Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

Qualifications

Education:

• High school diploma required; Bachelor's degree or formal administrative training preferred.

Required:

• A minimum of 5 years of administrative experience

• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.

• Strong experience with digital platforms and virtual meeting technologies.

• outstanding organizational and prioritization skills with the ability to manage multiple priorities.

• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

• Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation -120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year

Holiday pay, including Floating Holidays -13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave - 80 hours in a 52-week rolling period10 days

Volunteer Leave - 32 hours per calendar year

Military Spouse Time-Off - 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

Assistant, Chief Revenue Officer

Hybrid

Los Angeles, California, United States

We are seeking a highly organized, proactive, and detail-oriented Assistant to the Chief Revenue Officer (CRO) to provide strategic administrative support in a fast-paced, high-growth environment. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and keep initiatives moving forward.

The ideal candidate thrives in dynamic settings, operates with a high level of discretion, and takes ownership of projects from start to finish. This inidual will act as a force multiplier for the CRO, ensuring time, priorities, and key initiatives are aligned to drive maximum business impact.

Responsibilities:

Executive Support & Coordination

• Manage complex calendars, deadlines, and shifting priorities with precision.
• Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance.
• Serve as a key point of contact for scheduling across cross-functional teams.
• Provide daily summary emails outlining priorities, updates, and action items.
• Proactively prioritize and manage the CRO’s time against evolving business needs and revenue priorities.
• Anticipate conflicts, bottlenecks, and opportunities, providing solutions before issues arise.
• Ensure the CRO is prepared for all meetings with clear objectives, context, and desired outcomes.

Project & Operational Support

• Track project timelines, deliverables, and action items to ensure timely completion.
• Maintain and update submission logs, call logs, and project trackers using Airtable, Google Sheets, or similar tools.
• Take detailed meeting notes and follow up on next steps to ensure accountability.
• Assist with preparation of presentations, documents, and internal communications.

Administrative Management

• Prepare and submit monthly expense reports accurately and on time.
• Organize files, documents, and systems to ensure easy access and efficiency.
• Support ad hoc requests and special projects as needed.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements

• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong judgment and ability to anticipate needs proactively.
• Comfort learning new systems and tools quickly.
• High level of integrity and discretion when handling confidential information.
• Proven ability to meet tight deadlines while maintaining accuracy.
• Ability to operate with urgency and sound judgment in ambiguous situations.
• Strong business intuition; understands how to prioritize against impact.
• Comfortable working with senior executives and external partners.

Benefits

The pay for this role is $23/hr plus OT

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Executive Assistant

Finance and Administration - United States (Remote)

Reports to: Senior Manager, Operations and Governance

Location: Remote

The Executive Assistant provides high-level administrative and coordination support to the CEO, Executive Team, and Senior Manager, Operations and Governance.

This role ensures executive schedules, meetings, travel, board logistics, and broader operational coordination run smoothly.  In addition to supporting the CEO and leadership directly, the Executive Assistant supports organization-wide operational and project coordination under the direction of the Senior Manager, Operations and Governance, helping to keep work organized and moving.

This is a trusted, detail-oriented role that requires discretion, strong follow-through, and the ability to anticipate needs in a fast-paced environment.

KEY RESPONSIBILITIES

Executive and Leadership Support 50%

• Manage complex executive calendars across time zones
• Draft and format correspondence and meeting materials
• Support internal leadership coordination and scheduling
• Track follow-ups and action items from leadership meetings
• Coordinate domestic and international travel
• Prepare and reconcile expense reports

Board and Governance Administrative Support 20%

• Maintain organized records of board documentation
• Coordinate board and committee meeting invites
• Prepare and distribute board materials
• Draft board meeting minutes
• Support board logistics and documentation tracking

Organization-Wide Administrative Support 30%

• Maintain tracking and documentation for approved cross-functional work to ensure clarity on status, decisions, and next steps
• Coordinate meeting logistics and follow-up across teams to support timely progress
• Monitor timelines and flag potential conflicts, delays, or delivery risks to the Senior Manager, Operations and Governance
• Assist with operational coordination and preparation ahead of major conferences, summits, and programs
• Assist with staff travel coordination and provide general administrative support as needed

QUALIFICATIONS

• 5+ years of experience supporting senior executives
• Experience managing calendars and travel across multiple time zones
• Strong written communication and formatting skills
• Exceptional organization and attention to detail
• Comfortable handling confidential information
• Ability to prioritize and adjust in a dynamic environment

Preferred:

• Background in a nonprofit, association, or membership organization
• Experience supporting board operations
• Proficiency with Concur or similar expense management systems
• Familiarity with OnBoard or comparable board management platforms
• Working knowledge of ClickUp or similar project management tools
• Strong command of Microsoft Office
• Confidence coordinating domestic and international travel
• Comfort operating in remote collaboration tools such as Slack and Zoom

What Success Looks Like

• Executive schedules are coordinated and conflicts minimized
• Board meetings are organized, documented, and well supported
• Materials are prepared accurately and on time
• Action items are tracked and followed through
• Leadership is able to focus on strategic priorities
• Project documentation and tracking are current and accessible

This Role Is Not a Fit If

• You struggle with frequent schedule changes
• You are uncomfortable working closely with senior leadership
• You prefer clearly defined, repetitive tasks over dynamic coordination work

Additional Notes

• Competitive benefits package and performance-based bonus.
• Occasional travel to MRC conferences and team meetings.
• International safety protocols must be followed when traveling for business.
• Employees traveling for business purposes must be fully vaccinated to the level required for entrance into the respective state or country the business is taking place.

Credit Coordinator

Req #1817

Virtual•

A - Eddyfi, 3425 rue Pierre-Ardouin, Quebec City, Quebec, Canada•

Montreal, QC, Canada

Job Description

Reporting to the Director, Credit, Collection and Account Management, the Credit Coordinator plays a key role in managing the credit approval process: evaluating credit applications, setting or adjusting credit limits, monitoring outstanding balances and sending reminders, and coordinating collection efforts. He or she ensures compliance with internal policies and legal requirements, provides analyses and reports to support decision-making, and works closely with other relevant departments.  

Be a part of something bigger. 

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected and empowered to do their best work. We believe that erse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.  

As a world-renowned company, we’re behind some of the most advanced systems in the world—delivering cutting-edge solutions through ET & UT, Remote Monitoring, Nuclear Steam Generators, Automated Vision Systems, and Robotics.  

Our values 

• We are customer-centric and put our customers at the heart of everything we do. 
• We innovate with a purpose, developing practical and forward-thinking solutions that solve real-world problems and protect what matters most.
• We are reliable and accountable, we do what we say we are going to do. Taking ownership of our actions and delivering high-quality outcomes with integrity, consistency and transparency.
• We are stronger together and committed to creating an inclusive environment where voices are heard, respected and supported.

Joining our team means: 

• Collaborating with experts dedicated to innovation in an environment that values different perspectives, backgrounds and experiences.
• Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
• Working in a growing business that encourages learning, curiosity, and respectful challenge.
• Being supported through fair, transparent and equitable practices.
• Contributing to meaningful projects that create a lasting impact.

We encourage candidates to apply even if they do not meet every requirement listed, as we recognise that skills and experience can be gained in many ways. 

As a Credit Coordinator, you will support the Credit and Collections team by: 

• Manage credit approval processes for new and existing customers to pre-qualify them for account openings.
• Verify received information and assessing customer creditworthiness and commercial credit applications, including credit reports, etc.
• Recommend credit limits and payment terms in accordance with the company’s authority charter, while ensuring compliance with internal credit policies and our sales guide. 
• Integrate and update credit limits provided by our partners; managing credit insurance requests and required follow-ups.
• Complete new customer profiles in the ERP system (SAP), including assigning credit limits, as well as updating and revising limits for existing customers. 
• Submit requests and, when necessary, negotiating with our receivables insurance partners regarding credit limit revisions and/or term extensions. 
• Ensure that client business information is accurate and that the creation of relevant client segments for credit and collections is completed.
• Participate in integration preparations, data maintenance projects, and audit activities. 
• Contribute to the development and improvement of best practices as well as the preparation of operational procedures (SOPs).
• Participate in automation and process improvement initiatives.
• Prepare various analytical reports for the sales and credit/collections teams, including key performance indicators (KPIs) and dashboards.
• Participate in month-end processes and reporting.
• Handle collections activities for a specific portfolio.
• Manage various communications related to accounts receivable.

We value transferable skills, different career paths and learning agility. Experience gained through non-traditional routes is welcome. 

What makes you an asset to our team 

• 1 to 5 years of experience in credit coordination, credit analysis, or administrative work; or 2 or more years in a customer service team or collections within the manufacturing sector Strong analytical and organizational skill
• Knowledge of credit functions and/or collections
• Solution-oriented
• Proficiency in Excel and PowerPoint; knowledge of Power BI (a plus)
• Experience with SAP or a similar ERP system
• Bilingual (French/English)
• Self-motivated, resourceful, and able to work well in a team
• Ability to manage priorities in a fast-paced environment
• Excellent communication and data presentation skills
• Customer service-oriented and eager to learn about our industry and operations

At Eddyfi technologies, ersity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging. 

We welcome and encourage applications from all qualified iniduals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neuroersity, or any other characteristic protected by law. 

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates. 

All positions based in Quebec require proficiency in French, both written and spoken. Additionally, functional skills in English are required to meet the needs of our offices and clients internationally. For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification. 

#LI-Hybrid 

#LI1 

Job Details

Job Family

Global Finance

Pay Type

Salary

Corporate Paralegal

Req #407

Richmond, VA, USA • Raleigh, NC, USA • Chapel Hill, NC, USA

Job Description

Come grow with James River Insurance! 

James River Insurance is an excess and surplus lines segment of James River Group Holdings, Inc. and operates on an approved non-admitted basis in 50 states and Washington, DC. Since 2003, James River has provided thousands of commercial property and casualty customers with innovative and creative solutions for particular insurance needs. 

At James River Insurance, we are committed to providing a stable and rewarding work environment supported by our Core Values and Guiding Principles: Integrity, Accountability, Innovation, Customer Service, Communication, and Teamwork.  We are proud of being recognized the past 5 years as one of The Top Workplaces USA.

James River Group Holdings, Inc. is a U.S. insurance holding company which owns and operates a group of specialty insurance and reinsurance companies. The Company operates in two specialty property and casualty insurance segments: Excess and Surplus Lines and Specialty Admitted Insurance. The Company tends to focus on accounts associated with small or medium-sized businesses in each of its segments. Each of the Company's regulated insurance subsidiaries are rated "A-" (Excellent) by A.M. Best Company.

Job Summary

The Corporate Paralegal provides both paralegal and administrative support for the Corporate Legal Department.  While this can be a remote position, someone in the Richmond, Virginia or Chapel Hill, NC areas is preferred.

Duties and Responsibilities

• Continuously exhibit and uphold Core Values of Integrity, Accountability, Communication and Teamwork, Innovation and Customer Service
• Support corporate legal staff in execution of their duties including research and data compilation relating to the Company and its subsidiaries
• Respond to inquiries from outside counsel
• Assist with subsidiary board and corporate governance matters
• Help prepare and file regulatory filings
• Draft correspondence, letters and memoranda
• Maintain Department Compliance calendar
• Prioritize and respond to a wide range of questions from internal business partners and external stakeholders
• Interact with senior level executives and directors
• Maintain and improve logs to track vendor contracts
• Assist with obtaining signatures on and copies of executed contracts and approval documentation
• Upload new and existing contracts to contract management database
• Organize and maintain corporate records
• Maintain corporate entity compliance including monitoring, corporate compliance and tracking filing due dates
• Respond to internal and external audit requests
• Maintain directors and officers list
• Maintain legal entity organization chart
• Perform all other duties, assignments and projects as assigned by management

Knowledge, Skills and Abilities

• Knowledge of contract language and structure
• Developing knowledge of P&C Insurance industry
• Intermediate to advanced proficiency in MS Office Suite
• Excellent deadline management, analytical and research skills
• Excellent written and verbal communication skills
• Excellent organizational skills
• Attention to detail and ability to organize complex information
• High level of initiative and motivation
• Ability to work independently
• Ability to communicate with all levels of the organization
• Ability to maintain the confidentiality of sensitive company information
• Ability to follow through a project to completion

Experience and Education

• Associate’s or Bachelor’s degree required
• Paralegal Certificate required
• Licensed Notary required
• Minimum of three years of relevant experience in a public company legal department or in a law firm servicing public company clients required

Please note that this position is not eligible for H-1B visa sponsorship.  All applicants must be currently authorized to work in the United States on a full-time basis without the need for current or future H-1B sponsorship.

Job Details

Job Family

Compliance

Job Function

Legal

Pay Type

Salary

Title: Executive Assistant

Location: Charlotte Harris Corners Parkway

Full time

Job Description:

Performs erse administrative functions for the Business Unit President and his leadership team. Handles details of an extremely confidential nature.  Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrate ability to deal with high-level contacts inside and outside of the company. Ability to interact with customers and work to solve their problems.  May perform special assignments such as development and creation of presentations, compiling reports, researching information and summarizing publications for the President’s use in discussions and meetings.  Must have flexibility in work schedule.  Works under minimal direction.  In office role Monday – Thursday. Friday is optional remote.

What You Need to Know:

• Manage a complex, high-volume calendars: schedule meetings, resolve conflicts, coordinate across time zones, and anticipate needs using AI-powered scheduling and calendar optimization tools

• Handle email and communications: screen, prioritize, draft responses (often using AI drafting/summarization agents), and maintain follow-ups.  

• Arrange domestic/international travel, itineraries, logistics, and expense reporting—leveraging AI for itinerary building, change management, and cost optimization where possible.  Assists with travel coordination when teams are traveling as a group to ensure cost effective and efficient transportation and lodging.

• Plan and coordinate leadership lunches, meeting rooms, team events, and other office gatherings, including venue selection, catering, and logistics for customer/VIP visits.

• Own office management including supplies, vendors, facilities coordination, mail sorting and distribution, equipment, and general office organization.

• Serve as point of contact for building landlord on facilities issues and drive them to resolution

• Prepare materials for meetings, presentations, board updates, and client interactions (including research, data synthesis, and document formatting assisted by generative AI).

• Stay current on AI advancements in executive support and propose improvements that save time or enhance decision-making. 

• Assist with meeting logistics, agendas, and follow-up action items for leadership team meetings.

• Provides assistance with Corporate record keeping and governance.

• Other duties as assigned.

What We Are Looking For:

• 3+ years of experience in an executive assistant or senior administrative role.

• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)

• Strong written and verbal communication skills with a customer service mindset

• Highly organized with strong attention to detail while working in a fast-paced environment

• The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

• Demonstrated ability to communicate effectively with internal and external customers.

• Willingness and ability to work extended hours, including overtime as business requires

Husqvarna provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Title: RN Virtual Care

Department: Virtual Health Services

**Requisition ID;**2026-466566

**Department;**Virtual Health Services

**Shift;**Night

**Standard Hours;**1800 - 0630

**Location;**NE-OMAHA

Posted Pay Range;$36.94 - $53.56 /hour

**Company Name;**CHI Health Lakeside

**Telecommute;**Yes

Job Description:

Where You’ll Work

CHI Health Lakeside is West Omaha's only full-service hospital. We believe that patient-focused care heals the body, mind, and spirit of every person. Our campus is designed for patients and sets the tone for a comfortable, less stressful hospital stay. As one of the most technologically advanced hospitals in the world, we provide a full range of services including: maternity, cancer and surgery care as well as diagnostics and emergency services.

Job Summary and Responsibilities

RN Virtual Care supporting CHI Health Lakeside Hospital.

As our Virtual Care RN, you will revolutionize patient care, leveraging cutting-edge technology to deliver expert nursing guidance across our health system.

Every day, you will provide real-time virtual inter-collaborative nursing assistance to on-site care teams nationwide. From admissions and discharges to transitions of care and vital support tasks, you'll apply your seasoned skills to erse patient needs, ensuring no two days are alike.

To succeed in this transformative role, you will project expert knowledge, unwavering reliability, and articulate communication, serving as a critical virtual extension of our patient care teams, ensuring exceptional outcomes across a spectrum of diagnoses.

• Collaborates virtually with physicians, nurses and other health care team members in the provision of clinical patient care, including virtual assessment of the medical, physical and psychological status of patients and responding to routine, urgent and emergent patient issues.
• Proactively oversees the patient care plan to implement preventive measures that improve patient safety and the quality of care delivered via telemedicine technology and surveillance of physiological trends; drives risk reduction through participation in root cause analysis (RCA’s), quality surveillance as well as the compilation and interpretation of large data sets of patient information.
• Effectively coordinates communication with members of the bedside interdisciplinary team.
• Supervises the comprehensive care of patients through coaching and mentoring bedside nurses and other care team members.
• Collaborates with unit leadership and provides oversight of unit quality programs and metrics; ensures evidence-based practices are being followed by team members to provide the highest quality care and safety for patients.
• Supports management to ensure all aspects of clinical operations are conducted and documented in compliance with relevant internal policies, standards/procedures and applicable regulatory requirements; assesses, on a continuous basis, services, patient outcomes, quality control and family/patient satisfaction to ensure optimal care and delivery; ensures that internal controls are sufficient to provide for accurate, complete and compliant programs and processes.

Job Requirements

• Graduate of an RN nursing program
• Registered Nurse: NE/IA or compact
• Minimum 3-5 years in clinical focus
• Minimum 1-3 years leadership experience (e.g. Charge RN or related experience)
• Basic Life Support (BLS)
• Advanced Cardiac Life Support (ACLS) within 5 months of hire
• Pediatric Advanced Life Support (PALS) within 30 days.

Preferred:

• Bachelors of Nursing
• MedSurg/PCU/ICU Experience within the last 2 years.

Senior Executive Administrative Assistant - Human Resources

Ohio - Columbus, One Nationwide Plaza

Full time

097662

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

The Executive Administrative Assistant will support HR leadership for Nationwide Financial, Finance and Marketing.

This will be a SuccessFlex hybrid work opportunity.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

Job Description

Key Responsibilities: 

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time. 

• Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed. 

• Compiles sophisticated information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning. 

• Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support. 

• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• Leads special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an inidual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. 

Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

Knowledge, Abilities and Skills:

• Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures.
• Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates and external contacts.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values. 

Job Conditions: 

Overtime Eligibility: Not Eligible (Exempt)

Working Conditions: Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

ADA:

The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. 

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Part-time Office Manager – Join the Elevate team in this mission critical, remote-first impact role!

Omaha, NE

Elevate Search Partners is excited to announce this newly created position! We are creating a key role that will take ownership for payroll, bookkeeping, HR Onboarding, operational reporting and be the internal “go-to” person supporting our team and ensuring our office runs smoothly. 

This is a key position for us, and we are looking for an inidual with strong morals, attention to detail and a positive attitude who we can trust to do the right thing in this key role. 

Key Responsibilities

• Processing payroll for the internal Elevate team and all of our temporary employees working on projects at client companies around the country in QuickBooks online
• Accounts Payable, client invoicing, expense reporting, reconciliations and ad hoc analysis for 2 operating businesses while working under the oversight of an exceptional fractional CFO
• Onboarding new employees, administering background checks and securely maintaining employee files and assisting with other HR projects while learning from an incredible Director of HR & Culture
• Weekly operational reporting for the Elevate team, helping our staff understand how their actions impact client and candidate service
• Office management duties including administrative assistance, event planning (fun and philanthropic), ordering office healthy snacks and supplies and culture activities
• Research new opportunities to improve processes leveraging technology and Ai tools

We are searching for someone with stellar references and a career track record of leaving each job better than they found it. This could be a great role for an experienced Office Manager or Payroll/Accounting/HR leader looking to scale back and enjoy better work life balance. 

This is primarily a remote role, but we would love for this inidual to look forward to visiting our office each week for an hour or so. 

We are searching for an inidual with strong payroll experience who is analytical, creative, detailed, positive, servant-minded and kind. 

Elevate’s Core Values:

• Fearlessly execute…we get the job done.
• Relentlessly pursue the best version of ourselves.
• Operate with humility, kindness, and authenticity.
• Deliver beyond what is expected.
• Earn lifelong trusted advisor status.

Remote - United Kingdom · Fully Remote

Executive Assistant - 6 month temp contract

At Avantra, we move fast, and we need an Executive Assistant who moves faster. Joining our Global Operations function, you will be the strategic engine behind our CEO and Leadership team, a high-impact 'completer-finisher' who connects the dots across our international footprint. 

This isn't just managing calendars; it’s about mastering the rhythm of a global tech Company. If you’re a proactive gatekeeper who leverages AI to turn complexity into clarity for our People, Investors and Partners then we’d love to talk to you.

Key Responsibilities

Event Orchestration & Execution

• End-to-end management of Board, Executive Leadership Team(ELT), and Leadership Team (LT) meetings. You will own the logistics, manage stakeholder deliverables and follow-on activities to increase senior leadership’s throughput.

• Lead the planning and execution of company-wide events, including Global Get-together (GGT), Sales Kick-Offs (SKO), All Hands and remote socials ensuring a seamless experience for our distributed team.

Strategic Calendar Management 

• Proactively gatekeep and manage the CEO’s schedule to ensure their time and energy is spent on high-value activities and strategic priorities

• Act as a professional point of contact for Private Equity investors and key partners, managing communications and scheduling with speed and discretion.

• Assist the CEO with complex travel arrangements. You will ensure they are in the right place at the right time through thoughtful, end-to-end itinerary planning

Executive Operations 

• Administrative ownership of the Value Creation Plan (VCP), ELT, and Board Packs. You will drive accountability across the team to ensure all pre-meeting materials are delivered and distributed on time.

• Translate CEO and Leadership email and action requests into actionable tasks within Asana, closing the loop on follow-through and maintaining accountability.

• Manage essential business administration, including expense reconciliation and thoughtful ad-hoc gifting.

• Provide adhoc support to the Operations incorporating ISO27001 courses, shared call handling and onboarding logistics.

Skills and Qualifications:

• Proven experience supporting C-level executives, preferably in a Private Equity-backed environment. 

• Experience orchestrating global schedules across multiple time zones 

• Google Workspace fluency and experience with Asana or similar project management tool

• Embracer of AI tools to automate and accelerate

• Seamless management of Google Meet for high-stakes virtual events.

Personal Attributes:

• High Discretion: Proven ability to handle highly sensitive information with absolute integrity

• Proactive "Gatekeeper": The confidence to empathetically push back on scheduling requests that do not align with strategic priorities

• Detail Obsession: The ability to catch an incorrect date on a document or the tight connection in a flight itinerary before it becomes a problem

• AI first, solution mindset: The ability to proactively anticipate needs and work-arounds in a fast paced environment

Benefits

This exciting role offers the opportunity to be involved in a high growth software company and will present significant opportunities for personal growth:

• Competitive Salary

• Competitive holiday & benefits package

• Remote working

• Learning & development programme

• Working from home support

Locations

Remote - United Kingdom

Remote status

Fully Remote

Administrative Specialist

Hybrid Remote • Willards, MD

Description

Located near Ocean City, Maryland, Deeley Insurance Group has been rooted in the community since 1929. We believe we're ultimately building stronger communities by empowering people to live their dreams. We believe insurance is personal, and that impacts the way we service clients with energy and attention. We want to give people who commit to our purpose opportunities to grow.

We are looking for hardworking, customer-focused iniduals to join our team.  You bring your A game and we will train you. 

Requirements

We are looking for people with strong computer skills and a customer service mindset.  

You will learn our systems, processes and all about insurance in this entry level role.

We offer competitive pay and benefits including hybrid work, paid time off, 401k match, holidays, medical/dental/vision insurance and much more!

Salary Range - $35,000 - $45,000 annual + bonus

Admin Support Specialist (Hybrid)

Department: Agency Operations

Location: Lawrenceville, GA

About Dreher Insurance, A Division of Patriot Growth Insurance Services: Dreher Insurance (Dreher) is an independent insurance agency located outside Atlanta, in Lawrenceville, GA.

Dreher is family owned and operated since 2002, Dreher's business model fosters a team attitude among our employees with a vision to deliver superior client service and always remain a trusted advisor, regardless of size and tenure of a client relationship.

Dreher is a partner agency of Patriot Growth Insurance Services, a privately held national insurance services broker ranked 25th largest broker in the U.S. as of December 2024

Position Overview:

The Administrative Support Specialist plays a vital role in ensuring the smooth day-to-day operation of the Agency. This position is responsible for streamlining processes, optimizing communication channels, and managing a wide range of administrative tasks that support the overall functionality of the organization.

Work location and arrangement: This is a full-time hybrid position, working 3 days per week in our Lawrenceville, GA office.

Professional Responsibilities:

• Answer and route incoming phone calls to the appropriate personnel.
• Provide basic assistance to clients via phone, email, or in person (no coverage advisement).
• Track and distribute requests, set up prospect/client files and enter data into the Agency Management System (AMS).
• Prepare and organize documents and correspondence for agent review, ensuring accuracy
• Verify, enter and update client information and policy details in the Agency Management System.
• Distribute Agency emails and carrier notices to appropriate recipients.
• Assist with processing certificates of insurance and policy endorsements after approval from a licensed agent.
• Enter quote details into rating platforms as directed.
• Work closely with agency producers, account managers and virtual assistants to support daily workflow.
• Participate in general administrative tasks and assist with agency projects as needed.

Qualifications and Requirements:

• Experience working in an administrative or customer service role (preferred).
• High School Diploma/GED (required).
• Experience in the insurance industry or corporate office setting (preferred).
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent written and verbal communication skills (both oral and written).
• High attention to detail and accuracy in data entry and document review.
• Ability to work effectively in a fast-paced environment.
• Strong problem-solving skills with a persistent approach to resolving issues.
• High proficiency with Microsoft Office Suite, Google Suite and other administrative software tools.
• Ability to maintain confidentiality and demonstrate sound professional judgment.

About Patriot Growth Insurance Services:

Founded in 2019, Patriot Growth Insurance services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. Patriot is currently ranked as the 24th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies.

With over 2,100 employees operating in 150+ locations in over 45 states, Patriot’s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team.

We are committed to working with like-minded iniduals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth.

Why us: 

We offer the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, and our goal is to provide enhanced career opportunities for our dedicated and professional team.

In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment.

We offer:

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
• Company Paid Short-Term Disability, Long-Term Disability and Group Term Life
• Company Paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401 (k)

Part-Time Executive Personal Assistant

• Denver, CO
• $100,000 — $115,000

Executive Personal Assistant

Why This Opportunity Stands Out

This Executive Personal Assistant role offers a high‑trust, visible position supporting two principals in a discreet, values‑driven environment. The Executive Personal Assistant will join a respectful, people‑first team that prioritizes long‑term relationships, flexibility, and operational continuity during key seasonal periods and travel. This opportunity is ideal for an Executive Personal Assistant who thrives in a hybrid structure and excels in managing complex personal and administrative needs.

Position Overview

The Executive Personal Assistant provides comprehensive support across personal, household, and administrative functions. This role requires exceptional judgment, proactive problem‑solving, and the ability to manage shifting priorities with professionalism and discretion. The Executive Personal Assistant will balance remote work with periodic on‑site presence and in‑home support.

Compensation & Work Environment

• Monday–Friday, 9 AM–5 PM schedule with very limited overtime
• Occasional evening or weekend needs (rare and planned when possible)
• Supportive culture that discourages unnecessary overtime
• All technology and tools provided (Mac environment; Outlook, Box, WhatsApp)

Key Responsibilities

• Provide daily personal and administrative support, including care coordination and task management
• Manage and update calendars, proactively addressing scheduling needs and changes
• Coordinate travel logistics, including international travel preparation and seasonal packing
• Organize personal services, meals, and pet care to ensure seamless home operations
• Handle routine communication, document sharing, and light data entry using Mac, Outlook, Box, and Excel
• Maintain strict confidentiality and exercise sound judgment in all interactions

Must‑Have Skills & Experience

• Demonstrated discretion and a high level of confidentiality in prior roles
• Experience supporting C‑suite leaders, high‑net‑worth iniduals, or principals in an administrative or personal assistant capacity
• Strong technology comfort with Mac systems, Outlook, file‑sharing platforms (Box/SharePoint), and messaging apps (WhatsApp)
• Flexible, service‑oriented mindset with the ability to adapt to changing needs
• Ability to learn new systems quickly and operate with a calm, solutions‑focused approach

Customer Care Representative

location COLUMBUS, Indiana, USA

22 USD - 23 USD/hour

Job Title: Administrator

Job Description

In this role, you will be responsible for processing dealer paperwork in compliance with customer service level agreements. You will also manage and update work orders using a third-party vendor system.

Responsibilities

• Process and manage invoices for customers.
• Utilize SAP to monitor work orders.
• Maintain open communication with dealers through timely email responses.
• Address dealer inquiries on rentals, invoices, quotes, and difficulties using the IVR system.
• Collaborate with the Fleet Services team to resolve processing issues.
• Generate and provide routine (daily and monthly) communications using SAP and Excel.
• Distribute and maintain PM notifications for dealers.
• Respond to client requests.
• Load work orders in SAP for the billing department.
• Communicate with dealers who are not compliant with contracted agreements.

Essential Skills

• 1+ year of administrative experience in the most recent role.
• Proficiency in invoicing software (SAP, Oracle, etc.) and Microsoft Outlook, Excel, and Word.
• Strong knowledge of Excel, including Pivot Tables and Formulas.
• Prior invoicing experience.
• Familiarity with processing purchase orders.

Additional Skills & Qualifications

• Experience in administrative assistance.
• Strong organizational and communication skills.

Work Environment

The work environment is a manufacturing facility that produces forklifts and industrial lift equipment. The inidual will work 8 hours between 7 am and 5 pm, with a 1-hour lunch break. You will have your own cubical area. The role is hybrid, requiring in-office presence from Monday to Wednesday, with remote work on Thursday and Friday.

Job Type & Location

This is a Contract position based out of COLUMBUS, IN.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

Workplace Type

This is a hybrid position in COLUMBUS,IN.

Title: OpenShift Virtualization (CNV) Consultant 11656

Location: Remote, USA

Job Description:

Summary

We are seeking a highly skilled Senior Consultant with deep expertise in Red Hat OpenShift Virtualization (CNV) to support a 100% remote engagement. This role will operate in a highly collaborative, over-the-shoulder support environment, working closely with engineering and platform teams to design, deploy, and optimize virtualized workloads within Red Hat OpenShift Virtualization environments.

Responsibilities

• Provide senior-level consulting and hands-on support for OpenShift Virtualization (CNV) environments
• Assist in the deployment, configuration, and optimization of virtual machines running on OpenShift
• Support migration of traditional virtualized workloads into OpenShift-based infrastructure
• Troubleshoot performance, networking, storage, and cluster-related virtualization issues
• Collaborate with engineering teams to implement best practices for virtualization within OpenShift Container Platform
• Guide platform teams through architecture decisions, scaling strategies, and operational readiness
• Deliver over-the-shoulder mentorship and technical guidance to client engineering staff
• Document configurations, procedures, and troubleshooting steps as needed

Requirements

• Strong hands-on experience with Red Hat OpenShift Virtualization (CNV)
• Deep understanding of Kubernetes-based virtualization concepts
• Experience deploying and managing virtual machines in OpenShift environments
• Strong background in Linux systems administration and virtualization technologies
• Experience with storage, networking, and cluster operations in enterprise environments
• Ability to work effectively in a remote, collaborative “over-the-shoulder” consulting model
• Must be a U.S. Citizen
• Strong communication skills and ability to guide technical teams in real time

Title: Recruiting Coordinator (Remote)

Job Description:

Employment Type

Contract

Location 

Remote USA

Department

Virtual Admin

Compensation

• $5 – $7 per hour

PermitFlow is redefining how America builds. We’re an applied AI company serving the nation’s builders, tackling one of the largest information challenges in the economy: understanding what can be built, where, and how. Our AI agent workforce helps the fastest-growing construction companies navigate everything from permitting and licensing to inspections and project closeouts – accelerating housing, clean-energy, and infrastructure development across the country.

Despite being a $1.6T industry, construction still suffers from massive delays, wasted capital, and lost opportunity. PermitFlow has already delivered unprecedented speed, accuracy, and visibility to over $20B in development, helping contractors reduce compliance time, de-risk projects, and scale with confidence.

As the U.S. enters a new capex supercycle across data centers, factories, housing, and renewables, joining PermitFlow means building the AI infrastructure at the core of every construction project driving the next wave of reindustrialization.

We’ve raised over $90M, most recently completing our Series B, from top-tier investors including Accel, Kleiner Perkins, Initialized, Y Combinator, Felicis, and Altos Ventures, with backing from leaders at OpenAI, Google, Procore, ServiceTitan, Zillow, PlanGrid, and Uber.

 About PermitFlow

PermitFlow’s mission is to streamline and simplify construction permitting in the $1.6 trillion United States construction market. Our software reduces time to permit, supporting permitting end-to-end including permit research, application preparation, submission, and monitoring.

We’ve raised $5.5m+ led by Initialized Capital, Y Combinator, and the founders and executives from Zillow, PlanGrid, Thumbtack, Opendoor, Bluebeam, Uber, Twitter, HubSpot, Procore, Yelp, Brex, and more.

Our team is remote first and consists of architects, structural engineers, permitting experts, and workflow software specialists, all who have personally experienced the pain of permitting.

 What You’ll Do:

• Identifying future hiring needs and developing job descriptions and specifications.

• Collaborating with department managers to compile a consistent list of requirements.

• Attracting suitable candidates through databases, online employment forums, social media, etc.

• Conducting interviews and sorting through applicants to fill open positions.

• Assessing applicants’ knowledge, skills, and experience to best suit open positions.

• Completing paperwork for new hires.

• Promoting the company’s reputation and attractiveness as a good employment opportunity.

• Managing internship programs.

• Keeping up-to-date on current employment legislation and regulations and enforcing them within the company.

• Providing recruitment reports to team managers.

Qualifications & Fit:

• 3+ years of experience as a Recruiter or similar role

• Excellent organizational abilities

• Outstanding communication and people skills

Check out this page to listen to what some of our international members have to say about working at PermitFlow!

PermitFlow provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity, gender expression, or family status, as protected by applicable law.

We are committed to a erse and inclusive workforce and welcome people from all backgrounds, experiences, perspectives, and abilities. All employment decisions are based on merit, qualifications, and business needs.

Title: School SLP (Remote, Full Time - 12 week coverage)

Job Description:

Location: California

**Maternity Leave Coverage - first 12 weeks of the school year** 8/6/26-10/30/26

Therapy Solutions Collective (TSCO) is looking for licensed Speech-Language Pathologists to join our team for the 2025–2026 school year. We partner with school districts across the country, providing school-based opportunities for Speech Language Pathologists in a variety of settings. Whether you're looking for a full-time, part-time, on-site, hybrid, or remote role, we have options that will fit your needs!

We area creative and innovative team, and we’d love for you to join us in providing essential services to students across the country. From our leadership team to the clinicians, we work together to support each other, make an impact, and create a work environment that fosters collaboration and success.

What You’ll Be Doing*:

• Conduct assessments to identify speech, language, communication, and swallowing disorders among students in the school district.
• Develop and implement inidualized therapy plans to address students' speech and language goals, collaborating with teachers, parents, and other professionals as needed.
• Provide direct therapy services to students with communication disorders, focusing on improving speech articulation, language comprehension, social communication skills, and fluency.
• Participate in Inidualized Education Program (IEP) meetings to contribute to goal development and support students' academic success.
• Collaborate with educators, administrators, and other professionals to support students' communication needs in the classroom and school environment.
• Maintain accurate documentation of student progress, therapy sessions, and communication with parents and team members in compliance with regulatory standards.
• Provide consultation to teachers, staff, and parents on strategies for facilitating communication development and supporting students with speech and language disorders.
• Stay informed about best practices and advancements in speech-language pathology through professional development activities and continuing education opportunities.

*More specific job roles will vary based on state and district requirements

What We’re Looking For:

• Master’s degree in Speech-Language Pathology from an accredited program
• Active state SLP license in the state where you are applying
• (Some states may also require a school-specific credential such as a Washington ESA certificate)
• Certificate of Clinical Competence (CCC) from the American Speech-Language-Hearing Association (ASHA), or eligibility for CCC (if applicable)
• SLPs applying to work in states they do not reside in must hold a state license in both the state where they live and the state where they are applying
• Experience working with pediatric populations preferred
• Someone who is organized, detail-oriented, and dedicated to providing high-quality therapy support.
• Someone who values collaboration and student-centered services.

Why Work With TSCO:

• W2 employment with weekly pay
• Option for 12-month salaried pay if starting at the beginning of the school year
• (Clinicians starting later in the year may receive prorated salary or hourly pay)
• Full benefits available (medical, dental, vision, PTO, 401k match, CEU support)
• In-house tech team to provide tech packages and IT support as needed
• Flexible scheduling and clinician-first culture
• Direct access to leadership and a responsive, supportive team
• Referral bonuses for referring other qualified clinicians to join TSCO
• A team that advocates for our clinicians, provides support, and values work-life balance
• We prioritize collaboration, teamwork, and creating an environment where you feel appreciated and respected

If you’re looking for a Speech Language Pathology role where you’re supported, valued, and surrounded by a team that cares about your success, we’d love to talk. Apply today and let’s find the right fit for you.

Compensation $55-$60/hr

Job # 2427

Title: Human Resources (HR) Associate

Location: Portland, OR

Job Description:

Full-time

Description

POSITION:                               Human Resources (HR) Associate

JOB CLASS/GRADE:                Coordinator 1 / Grade 7

WAGE:                                       Starting at $52,488 per year

FLSA; EEO; WC:                       Non-Exempt; Professionals; 8877

LOCATIONS:                            IRCO Main Office, 10301 NE Glisan St Portland OR 97220, 

                                                    Hybrid schedule

FTE; FT/PT; STATUS:               1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS:      (1)

APPLY AT:                                 www.irco.org 

STATUS:                                    Full-Time with Benefits

PROGRAM(S):                          Administration

SECTOR:                                    Human Resources 

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary

Position Summary

Essential Functions

• Review and process all employee status updates via payroll actions in human resource information system (HRIS), Paylocity. This includes, but limited to calculation of FTE and salaries, submitting approvals, and identifying errors to correct as needed.
• Assist managers with recruitment, interviewing, and hiring as needed.
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Provide onboarding assistance to train and guide new staff to complete onboarding tasks in Paylocity.
• Serve as a primary liaison for all new hires throughout the onboarding process for the organization to ensure smooth candidate experience.
• Handles HR inquiries from applicants and employees related to standard policies, benefits, hiring processes and refer complex questions to appropriate level HR staff or management.
• Manage and initiate organization-wide new hire onboarding process. Tasks include but not limited to creating, updating, and maintaining employee records, process employee background checks, and setting up employee electronic files. Assist employees with access to HRIS system to complete a timesheet.
• Work with IT to assist with new employee account creation and follow up with hiring managers to ensure email address and temporary passwords are ready for new hire’s first day.
• Connect with new recruits and ensure accurate completion of required onboarding documents including, but not limited to agreements, I-9s, W-4s, etc.
• Conducts and assists with new hire orientation in collaboration with the Training Coordinator.
• Review and verify employee immigration and employment documents to ensure compliance with U.S. work authorization laws. Such as visas, Employment Authorization Documents (EADs), permanent resident cards, and passports to confirm validity, eligibility and expiration dates, interpreting different categories (e.g., H-1B, F-1 OPT, TPS, asylum, etc.) to understand the type and duration of work authorization and ensuring the I-9 compliance including proper completion, document verification, and timely re-verification when required.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately to ensure accuracy and comply with applicable laws and policies.
• Maintains the integrity and confidentiality of human resource files and records.
• Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc. refer to more complex questions to appropriate level HR staff or management.
• Collaborate with other HR Team members including Benefits, Compensation Specialist, Training Coordinator, and Administration Team to assist on specials projects as assigned.
• Assists with planning and execution of dedicated events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
• Assist with Employee Handbook and Onboarding/Offboarding Manual updates.
• Performs other duties as assigned.

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Education: Bachelor’s degree
• Experience: 1-2 years of experience is required
• Excellent organizational ability with attention to detail and accuracy
• Excellent verbal and written communication skills
• Excellent reporting, research, and time management skills
• Excellent communication and interpersonal skills with the ability to manage urgent and sensitive and confidential situations with tact, professionalism, and diplomacy.
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, HRIS, and similar computer applications. Also, basic knowledge of labor laws.

Physical, Mental, & Environmental Requirements

• Communication: Regular communication inside and outside the organization to exchange ideas and gather information
• Creativity: Regular need for the development of new processes and procedures or the redesign of interrelated processes and procedures is needed
• Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed
• Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying, or constant movement. Positions with regular responsibility for driving are to be placed at least at this level.
• Impact and Influence: Positions at this level have some need or ability to analyze problems or concepts or make decisions on the information. Positions at this level have some impact on organizational operations, programs, expenses, or budgetary outcomes.
• Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and acting under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review.
• Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. The ability to forecast for the near future (six to twelve months) is required.
• Environment: This level has a work environment that is usually well protected, free from hazards or obstacles.  There is little element of personal risk or hazard.  Job conditions are usually comfortable, with only occasional issues, including temperature change.
• Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice.

Supervisory Responsibilities

Positions at this (Lead) level are responsible for daily work provided to staff/volunteers in similar job functions at comparable or subordinate levels. Positions are not responsible for hiring, firing, disciplinary actions, etc.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit packages to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community 
• 3 to 6 weeks of PTO per year 
• 401k match of over 100% on first 5%, immediate vesting 
• 3% match for student loans or college savings 
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance 
• Flexible spending accounts

Required Engagement 

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. 

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.  
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.  
3. For questions about this position, please email [email protected]

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. 

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. 

Salary Description

Starting at $52,488 per year

Title: TALENT ACQUISITION SOURCING SPECIALIST

Location: Baltimore, MD United States

Job Description:

Summary

POSITION SUMMARY:

This is a remote position. Candidates MUST BE LOCAL to regularly attend key onsite meetings and help facilitate LBH hiring events, community events and university job fairs on behalf of the LifeBridge TA team.

Under the direction of Talent Acquisition leadership, the Talent Sourcing Specialist is responsible for sourcing and screening qualified applicants to develop an ongoing pipeline of passive and active candidates using key sourcing techniques. Responsible for enhancements to applicant candidate pools and hiring productivity. Provides administrative support to the Talent Acquisition team.

ESSENTIAL FUNCTIONS:

Talent Sourcing: Engage in talent sourcing activities to identify passive and active talent for LifeBridge Health.

• Works with Talent Acquisition Consultants to identify candidate requirements and expectations. Utilizes strategies to support a high level of candidate experience throughout the sourcing process.
• Sources candidates through traditional and creative techniques to build talent pipelines, to include passive talent re-engagement, talent community engagement, candidate pipeline management, utilizing various recruitment tools to include Glassdoor, LinkedIn, Indeed, CRM, social media, Emissary, etc.
• Research industry competitors and build market knowledge targets to understand talent markets to include erse candidate slates.
• Supports outreach for key initiatives such as referrals, and rehires.
• Develop and maintain go-to-market strategies in addition to Talent Acquisition Consultant Sourcing efforts.

Recruitment Marketing: Provide support to Talent Acquisition team for Recruitment Marketing efforts.

• In Partnership with Talent Acquisition Consultant, supports audit efforts for external market postings and creative job posting enhancements.
• In partnership with Talent Acquisition Consultants, supports/manages coordination efforts of internal recruitment events, virtual hiring events, and external hiring events.
• Supports Recruitment Marketing efforts to include content creation, flier/social media generation,and vendor partner strategy support to include Glassdoor, LinkedIn, Indeed, AppCast, and more.

Hiring Event Support: Participates in recruitment events to introduce LifeBridge Health to potential candidates.

• Develops and maintains professional relationships with community partners, and college and university offices as a source to generate applicants.
• Collaborates with TA Consultants, WorkForce Development, LBH Councils, and leaders in the execution of job/career fairs.
• Creates networks within the healthcare industry and other community agencies/partners.

Talent Acquisition Admin Support: Supports TA team with recruitment related administrative functions.

• Regularly tracks candidate pipeline, submittals, hires and sourcing activity to share with TA leadership.
• Supports audit efforts for external market postings, and creative job posting enhancements.
• Provides timely follow up on candidate status, and maintains regular updates between Sourcing and status of candidates.

QUALIFICATIONS AND REQUIREMENTS:

• Formal working knowledge; equivalent to an Associate's degree (2 years college); requires knowledge of a specialized field
• 1-3 years of experience
• Must have computer skills to include Microsoft Office Suite (including intermediate Excel skills); ability to operate standard office equipment; work regularly within systems such as Applicant Tracking System, HRIS system, and other recruitment sourcing tools

Additional Information

Who We Are:

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to "improve the health of people in the communities we serve." Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

What We Offer:

Impact: Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients.

Growth: Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification.

Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support - improving both workflow efficiency and patient outcomes and allowing you to work at the top of your license.

Benefits: Competitive compensation (additional compensation such as overtime, shift differentials, premium pay, and bonuses may apply depending on job), comprehensive health plans, free parking, and wellness programs.

Why LifeBridge Health?

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region: Sinai Hospital of Baltimore, Grace Medical Center, Northwest Hospital, Carroll Hospital, and Levindale Hebrew Geriatric Center and Hospital.

LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.

Title: Executive Assistant (primarily virtual)

Location: Columbus, OH, US

FT Non-Sr. Manager Full-Time

Salary Range:$72,000.00 To $78,000.00 Annually

Location: Columbus, OH preferred (virtual, with occasional office work)

Are you a highly organized, proactive professional who thrives in a fast‑paced environment supporting executive‑level leaders? Corporate One is seeking an Executive Assistant to serve as a trusted strategic partner to the EVP, Chief Product Strategist. In this role, you’ll play a critical part in maximizing executive effectiveness by managing priorities, communication, schedules, meetings, board-level materials, and special projects with professionalism, discretion, and exceptional judgement. 

As a key member of the Administration team, you will also support the EVP’s direct reports and provide occasional backup to other C-suite leaders—ensuring seamless, high-quality operation of executive office functions. The ideal candidate is a high‑performing administrative professional with strong communication skills, executive presence, and the ability to navigate ambiguity while anticipating needs before they arise.

What You’ll Do

• Provide high‑level business support to the EVP, exercising discretion, independent judgment, and confidentiality in all matters.
• Prioritize incoming information and requests, act as liaison to internal and external stakeholders, and prepare presentations, agendas, and board‑related materials.
• Own the EVP’s calendar and email end‑to‑end—prioritizing requests, resolving conflicts, preparing briefing materials, and ensuring timely attention to urgent communications.
• Lead meeting preparation and logistics, including agenda design, materials compilation, pre‑reads, technology needs, attendee coordination, and action‑item tracking.
• Conduct research, summarize findings, and support special projects and strategic initiatives.
• Provide administrative and operational support to the EVP’s direct reports (e.g., expenses, scheduling, reporting, light project coordination).
• Contribute as part of the Administration team, providing backup support for other C‑suite executives as assigned by the AVP, Executive Administrator.
• Identify and implement process improvements to enhance workflow consistency, quality, and efficiency.
• Perform other duties and projects as needed in support of executive operations.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5–8 years of progressive executive administrative experience, preferably supporting senior or C‑suite leaders.
• Experience in a financial institution strongly preferred.

Skills & Attributes

• Exceptional written and verbal communication skills.
• Strong organization, prioritization, and follow‑up skills; thrives in a fast‑paced environment with shifting priorities.
• Advanced analytical and problem‑solving abilities; able to synthesize information and make recommendations.
• Proven stakeholder and relationship management experience with senior leaders and vendors.
• Demonstrated ability to maintain strict confidentiality and handle sensitive information with integrity.
• Proactive, resourceful, anticipatory work style with strong ownership and accountability.

Technology Skills

• Highly proficient in Microsoft Office (Word, Outlook, Teams, PowerPoint, Excel) and Adobe Acrobat.
• Experience with Concur (expenses/travel/invoices) and Salesforce preferred.
• Familiarity with SharePoint, virtual meeting platforms (Teams), and project/workflow tools (e.g., Monday.com) a plus.

About Corporate One

Corporate One is a leading wholesale financial services provider to more than 700 of America’s credit unions. For over 70 years, we’ve delivered innovative investment, funding, and payment solutions to help credit unions and their communities thrive. Alongside our CUSOs—Lucro Commercial Solutions and Accolade Investment Advisory—we’re committed to empowering our members’ success.

Why Join Us?

• Organizational Strengths: Corporate One Federal Credit Union is one of the nation’s largest and most progressive corporate credit unions with more than $7 billion in assets and an average staff tenure of 10+ years. 

• Competitive Compensation & Benefits: Corporate One offers competitive compensation, a generous 401(k) matching contribution, and quality health and ancillary benefits. 

• Work Life Balance: Generous PTO (Paid Time Off) starting with 4 weeks/year, 11 paid holidays, and paid parental leave.

• Learning and Development: We provide a full library of online training as well as group and inidual training, a mentoring program, and business coaching, all focused toward helping you grow and be successful. 

• Extra Perks: Tuition reimbursement, wellness program, gym membership reimbursement, pet insurance, flexible dress code, and more!

Title:  Scheduling Specialist

Job Description:

LOCATION: This is a full-time, Remote position. Lexitas provides a fully equipped home office setup, including a company-issued laptop.

PAY RANGE: $20-$23/hr

Join a High-Growth Legal Services Leader

ABOUT THE ROLE:

The Scheduling Specialist is a key front-office contributor responsible for answering and directing inbound calls, managing schedules and resources, and serving as a trusted point of contact for clients and internal teams. In this role, you’ll handle client orders, resolve inquiries and concerns, and provide advanced support related to billing, products, services, and deliverables. You’ll work closely with scheduling leadership, sales, and department heads to ensure seamless coordination and a consistently positive client experience.

Lexitas is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, Lexitas delivers customized solutions with unmatched personal service to clients across the U.S. and internationally.

KEY RESPONSIBILITIES:

• Answer and direct inbound calls from clients and internal personnel with professionalism and efficiency
• Assist with scheduling management, job requests, and allocation of resources
• Monitor client job requests and proactively communicate issues or updates
• Enter and maintain accurate data, including notices, attorney and firm details, and reporter/videographer information
• Track resource backlogs and jobs in progress to ensure timely completion
• Collaborate with Scheduling Managers and Specialists to resolve and prevent client issues
• Handle customer service calls with a focus on first-contact resolution
• Communicate with clients via phone and email regarding transcripts, exhibits, video products, and order status
• Troubleshoot client concerns to identify root causes related to transcripts, exhibits, video, or billing
• Resolve service and billing requests, including cost estimates, invoices, payments, repository access, and product delivery issues
• Obtain completed transcript and video order forms and confirm client product requests
• Escalate unresolved inquiries to appropriate departments when necessary
• Support the sales team by identifying new leads or potential client concerns
• Document and report customer feedback, inquiries, and satisfaction trends to management
• Perform additional duties as assigned

WHAT YOU’LL BRING:

• A strong commitment to delivering exceptional customer service to attorneys and paralegals
• Clear, professional written and verbal communication skills
• Outstanding organizational skills with a keen attention to detail
• A strong work ethic and the ability to remain calm under pressure
• Proven multitasking skills in a deadline-driven environment
• Comfort working independently as well as collaboratively across teams
• Flexibility to work occasional overtime as business needs require
• High reliability, punctuality, and professionalism
• Proficiency in Microsoft Outlook, Word, and Excel, with the ability to quickly learn new software

QUALIFICATIONS:

• High school diploma or equivalent required
• Minimum of 1 year of experience as a Scheduling Specialist or within the court reporting industry
• Working knowledge of HIPAA regulations and compliance requirements
• Demonstrated adherence to compliance policies and best practices
• A collaborative, team-oriented mindset with a focus on continuous improvement

SUPERVISORY RESPONSIBILITIES

This role is not a supervisor position.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

This position does not require travel.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled_._  

If you require reasonable accommodation in the application process, please contact Human Resources for assistance.  All other applications must be submitted online.

Job Details

Pay Type

Hourly

Hiring Min Rate

20 USD

Hiring Max Rate

23 USD

Title: Receptionist (part-time)

Location: San Francisco United States

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building

• Notifies staff members when appointments arrive and escorts guests to the appropriate room

• Answers routine questions associated with services, products, location directions, etc.

• Immediately notifies and involves management with customer service and security issues

• Receives deceased belongings from family and follows chain of custody procedures

• Answers, screens, and routes incoming calls to appropriate staff members

• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.

• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture

• Receives incoming mail and packages

• Maintains organized and current electronic and paper files and records, such as deeds and trust files

• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred

• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite

• Clear and professional speaking voice and tone

• Professional interpersonal skills to handle sensitive and confidential situations

• Position continually requires demonstrated poise, tact and diplomacy

• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Compensation:

Salary: $25.00/hr.

Benefits:

Part-time associates working an average 20 hours a week may be eligible for 401(k).

Postal Code: 94133

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - San Francisco

Title: Regional Assistant (Part-time)

Location: Marion United States

Job type: Part-time

Job no: 494085

Reporting Relationship: Office Manager and/or Regional Sites Manager

Unit: National & Global

Department: Regional Ventures & Operations

Campus Location: Indianapolis Ed Center North

Job Description:

Summary of Position: The Regional Assistant plays a vital role in the operation and success of Indiana Wesleyan University's Education Center. Each center strives to partner with the community to meet its educational needs. Providing professional meeting space allows IWU to build these partnerships while serving the local community.

This role is well suited for someone who is energetic and relational, has a passion to serve, organizationally gifted, motivated by contributing to a team, and enjoys finding solutions. In addition, skills related to customer service, communication, self-motivation, and attention to detail will help make the Regional Assistant successful.

The Regional Assistant provides administrative and operational support to regional center leaders and may be involved in assisting with daily functions of more than one regional center.

Duties and Responsibilities

• Administrative Responsibilities

• Actively contribute to effective communication throughout the education center including phone coverage

• Assist with problem resolution in a professional manner while maintaining confidentiality of vital information

• Contribute to research projects

• Assist other Regional Venture staff as needed

• Participate in creating a collaborative/healthy relationship with other IWU employees

• Represent the University in a positive manner to internal and external customers through Christian conduct

• Take advantage of professional growth opportunities and look for local community connections

• Campus Operations

• Proactively participate in troubleshooting building technology in cooperation with IWU Technology Services (e.g., WiFi, AV technology, phone systems, internet connectivity issues)

• Provide a welcoming and supportive reception to those entering the building

• Support the daily site operations Tasks related to building and grounds in order to create and maintain an inviting and safe professional environment

• Assist with tenant relations and needs, if applicable

• Stay informed and communicate usage needs for staffing purposes

• Support students and faculty with operational and spiritual needs

• Stay informed and follow all Emergency and Risk Management protocols at the IWU, local, state, and federal levels

• Conference Services

• Proactively assist with supervisor in all aspects of conferencing and may include: inquiries, scheduling, invoicing, correspondence, building tours, room setups, cleaning, day-of service, meeting revenue goals, promotion and marketing, and nurturing networking relationships

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

Education

• High School Diploma or GED equivalent

Experience

• Experience in a customer service-related field

Required Skills

• Written and verbal communication skills and ability to work with erse types of people
• Proficient with MS Office suite and comfortable using a variety of technology (e.g., audio visual equipment, teleconferencing)
• Ability to work with minimum supervision using time management skills
• Ability to perform physical labor (e.g., move tables and chairs, climb ladders)
• Building maintenance skills are helpful
• Physical Demands: conference and room setup/tear down will require the ability to lift and carry up to 50 pounds, in addition, regular pulling, pushing, climbing repetitive motions

IWU Kingdom Diversity Statement

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom ersity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

LIMITATIONS AND DISCLAIMER

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Title: Part Time - Administrative Assistant

Location: Lancaster United States

Job type: Part Time 

Job Description:

job requisition id: R168572

Job Description:

We are immediately hiring a Part Time Administrative Assistant in Lancaster, TX for our Supply Chain Solutions ision. Apply here today to speak with a Recruiter about the position and perks of joining our Ryder Ever Better Team.

• Pay Type: Hourly
• Hourly Rate: $20.50 per hour based on experience
• Schedule: (Part Time) Monday-Friday 8:00 a.m. – 2:00 p.m.

When Fortune 500 businesses and new startups need supply chain solutions, they look to our industry-leading logistics experts. At Ryder, there is more to being a supply chain professional than working on some of the nation’s biggest brands. We make sure you are also getting the erse experience, advancement opportunities, all from an industry-leading Fortune 500 company.

Summary

The Administrative Assistant I will handle a variety of tasks including administrative support to department staff.

• Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar
• Resolves routine issues in absence of manager. Coordinates special projects and analysis for manager.
• Maintains budget and/or expense reports. Makes recommendations on and prepares budget and manager expense reports
• Develops reports and presentations
• Compiles, researches and tabulates data and may perform some analysis
• Acts as interface with internal or external customers
• Sorts, open and distributes mail.
• Makes travel arrangements
• Types, designs correspondence, memos, tables or graphs
• Maintains files for the department

Additional Responsibilities

• May periodically assist in training and checking the work of lower level employees
• Performs other duties as assigned.

Skills and Abilities

• Performs work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiative, Required
• Applies advanced skills in area of specialization, Required
• Ability to maintain confidential information., Required
• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)., Required
• Ability to work independently and as a member of a team., Required
• Capable of multi-tasking, highly organized, with excellent time management skills., Required
• Flexibility to operate and self-driven to excel in a fast-paced environment., Required
• Excellent organizational skills. Ability to prioritize, Required
• Strong verbal and written communication skills. Must have good writing composition skills, Required

Qualifications

• H.S. Diploma/GED, Required
• Bachelor's Degree in related field, Preferred
• Three (3) years to Five (5) years or more in advanced administrative positions, Required
• Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area. Must be able to apply knowledge and skills to varied situations Advanced, Required
• PC skills to include MS Office (Word, Excel) Advanced, Required
• Prior knowledge of company procedures and policies Advanced, Required

Travel

• No

Apply Here With Ryder Today

We want YOU to join our family made up of Proud Women and Men in Logistics who work alongside Military Reserve and Veterans we hire every day!

Click here to see all Opportunities at Ryder: https://ryder.com/careers

EEO/AA/Female/Minority/Disabled/Veteran

#li-kg #fb #indexempt

Job Category: Administrative Services

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type: Hourly

Minimum Pay Range: 20.50

Maximum Pay Range: 20.50

Benefits Information:

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified inidual with disability.

Important Note:

Some positions require additional screening that may include employment and education verification; motor vehicle records check and a road test; and/or badging or background requirements of the customer to which you are assigned.

Title: Commercial & Contract Administrator

Location: Australia, NSW, Newcastle (Heatherbrae) 

Work Type: Hybrid, Full Time

**Job ID:**R0090725

- 12 Month Fixed Term Contract

Job Description:

About the role

Based at Heatherbrae, NSW and reporting to the Commercial Analyst, the Commercial and Contract Administrator supports the preparation and delivery of tenders, pricing, contract reviews, customer rebates and commodity market research. You'll also partner with the wider Ground Support team, including Sales Management, Marketing, Technical Support, Purchasing, Demand Planning, Finance, IT and Legal, to help deliver a strong customer experience and commercial outcomes.

Key responsibilities

• Support tendering and business development activities by providing data analysis and documentation.
• Maintain the customer contract register, including contract administration support and coordination of reviews.
• Complete routine reporting for management on margin analysis, tender opportunities and pipeline of work.
• Assist with quarterly market updates, pricing files and customer rebate administration, ensuring data accuracy.
• Work with Finance to support forecasting, budget research and due diligence on new and prospective customers.
• Provide clear analytical reporting for internal stakeholders and, where required, external customers.
• Respond to complex customer queries that may require contract interpretation, supporting documentation or market research.
• Identify and support process, system and service improvements across commercial and sales support activities.

About you

You're analytical and detail-focused, with the ability to turn complex information into clear insights for a range of stakeholders. You bring strong interpersonal skills and a customer-first mindset, and you're comfortable working across teams to deliver accurate, timely commercial support. You'll be proficient in Microsoft Office (especially Excel and Word), have excellent written and verbal communication skills, and demonstrate critical thinking and problem-solving capability. A tertiary qualification in Business, Law, Finance and/or IT and experience in business intelligence/analytics, SQL or database concepts, and/or exposure to manufacturing or mining environments will be well regarded.

About us

Our products and services prioritise safety and efficiency, supported by a resilient global supply chain and a team of experienced specialists. As a major manufacturer and supplier of ground control solutions for the mining and tunnelling industry, we offer a comprehensive product portfolio and hold a strong market position. We are committed to ongoing development of new technologies aimed at improving project safety and efficiency. We also provide galvanising and other related services to the mining, civil, marine, commercial and industrial industries.

Why Sandvik?

• Inclusive culture: We are committed to creating a erse and inclusive workplace where everyone feels valued. Sandvik is proud to be an EEO employer and a Work180 Endorsed Employer for Women.
• Professional growth: Training and development opportunities, from extensive internal programs to contributions towards external studies.
• Company-funded paid parental leave: We provide gender-neutral paid parental leave to support our employees and their families.
• Flexible working arrangements: Work from home up to two days per week (role dependent).
• Comprehensive benefits: Including novated leases, salary sacrifice superannuation and a length of service recognition program.
• Employee wellbeing: Discounted private health insurance, employer-funded Employee Assistance Program (EAP) for you and your immediate family, and optional Fitness Passport.