Title: Administrative Assistant

In Office

locations Chicago, IL

time type Part time

Job Description:

General Summary:

The Administrative Assistant will support various departments in the Ghafari office.  The Administrative Assistant will be well organized with strong communication skills and be able to work independently on assigned projects.

Primary Responsibilities

• Provide reception area support by receiving and screening calls.
• Schedule and coordinate meeting arrangements.
• Order meeting meals, flower arrangements/gift baskets for employees and clients.
• Greet guests and provide refreshments when needed.
• Assist with travel arrangements for the Ghafari office.
• Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports.
• Maintain and communicate the conference calendar.
• Communicate with clients as requested.
• Perform general administrative tasks for the Ghafari office utilizing MS Office and Outlook.
• Proactively track and facilitate the production of direct mailings for all business units.
• Coordinate with office staff in keeping the office organized and neat.
• Communicate and coordinate visitor & guest access with the main reception desk and/or building management.
• Communicate and coordinate work orders & service requests with building management.
• Manage and track cameras, laser measurement devices and other office-owned tools/instruments.
• Manage and track petty cash funds.
• Perform related duties as assigned.

Required Education and Experience

• Associate’s degree preferred
• Minimum 3 years’ experience in an Administrative Assistant capacity.

Additional Skills

• Intermediate skills in Microsoft Suite software.
• Excellent oral and written communication skills.
• Positive and enthusiastic demeanor in a fast-paced environment.
• Excellent organizational skills, detailed oriented and able to manage multiple projects.
• Ability to work independently and on a flexible schedule.
• Professional manner and approach.

Benefits:

The hourly pay rate for this position is $18.00 to $20.00. Inidual pay is based on factors such as relevant experience, job-related skills, education, and training.

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have erse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. Ghafari supports hybrid and in-office work environments.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where iniduals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply Now!

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to iniduals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (https://ghafari.jobs)

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified inidual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.

Title: Administrative Assistant

Location: Verona United States

Part Time

Salary: $22.67 - $26.95 Hourly

Job Description:

The Administrative Assistant position is responsible for performing front desk operations and providing daily administrative support for the Verona Public Works Department. This is a part-time (50% FTE) position scheduled to work approximately 20 hours per week. 

The salary range for this position is $22.67/hr. - $30.49/hr. Starting pay for this position will be between $22.67/hr. -$26.95/hr.

• Serves as the primary telephone operator for the Public Works, Sewer and Water Utility. Directs incoming calls to appropriate department/personnel.
• Directs walk-in traffic to the appropriate department or by supplying general information as requested. 
• Maintain cash fund for recycling drop off at the facility.
• Sorts and distributes daily mail.
• Process accounts payable invoices, verify statements of monthly activities and resolve discrepancies.
• Provide liaison with IT to address computer, phone and internet issues.
• Maintain the department website/social media (input, edit, and update information and format).
• Maintain office supplies and coordinate with staff on supply orders.
• Provides backup support to the Utility Clerk as needed.
• Performs other general office-related tasks as necessary.

KNOWLEDGE, SKILLS, AND ABILITIES: The Administrative Assistant must have the following:

• Ability to become familiar with general City operations, policies, and procedures.
• Knowledge of basic computer operations and Microsoft Office Programs.
• Skill in operating general office equipment such as telephones, computers, copiers, etc.
• Skill in answering multi-line phones and refer questions to appropriate department.
• Ability to maintain effective working relationships with other employees, officials, and the public.
• Organizational skills and ability to prioritize work, deal with interruptions, last minute changes and rigid deadlines.
• Written and oral communication skills and ability to communicate clearly, concisely and effectively.
• Ability to work independently with minimal supervision to meet departmental work expectations.

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma/GED or equivalent.

REQUIRED EDUCATION AND EXPERIENCE:

• Experience with a variety of software programs such as Microsoft products, database, customized and menu-driven programs or comparable is preferred.
• Experience in a municipal or public sector environment is preferred.

WORK CONDITIONS AND PHYSICAL REQUIREMENTS:

• The Administrative Assistant spends 100% of their time in an office setting. Must have the ability to spend long periods of time sitting and moving about within the office.

EQUIPMENT USED IN PERFORMING TASKS:

• Telephones, computers, copiers, and other general office equipment.

The above is intended to describe the general content of the requirements for the performance of this job.  It is not intended to be construed as an exhaustive statement of duties, responsibilities, or requirements.

The City of Verona fully subscribes to the principles of Equal Employment Opportunity and is an Affirmative Action/Equal Opportunity Employer. It is the policy of the city to provide employment, compensation and other benefits related to employment based on qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by federal or State law.

The City of Verona does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Candidates may be subject to a comprehensive criminal background check prior to appointment to this position.

Title: Receptionist 

Location: Richmond United States

Part time

job requisition id

Req.162295

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures 
• Answers, screens, and routes incoming calls to appropriate staff members 
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed.  May make coffee. 
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages 
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 77406

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Richmond

Title: Receptionist (part-time)

Location: Lakeway, TX  United States

Work Type: Part Time, Onsite

Job ID: 160296

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 78734

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Lakeway

Title: Help Desk - Weekend Shift - FULLY REMOTE

Location: USA

ZIP/Postal Code

85027

Job Type

Contract-to-perm

Category

Help Desk

Req #

PHX-a3d937f9-963e-481e-97e6-10132b586645

Pay Rate

$16 - $20 (hourly estimate)

Job Description:

A client based in Phoenix is seeking a fully remote Help Desk Technician to join their growing IT support organization. This role will serve as the first point of contact for all incoming IT-related incidents and requests via phone, email, and chat, supporting corporate users, retail stores, and distribution centers.

The technician will intake and manage tickets through ServiceNow, utilizing incident management, request fulfillment, and the knowledge base to ensure timely and accurate resolution. Daily responsibilities include troubleshooting POS issues within retail stores, supporting store-level hardware and peripherals such as Lexmark printers and Zebra printers/scanners, and assisting with basic network connectivity and equipment-related issues.

This role also includes diagnosing and resolving issues related to PC software, operating systems, and hardware, including installing, uninstalling, patching, upgrading, and replacing devices remotely. The technician will regularly support users through Microsoft Teams, handle phone-based troubleshooting using Cisco Jabber, and ensure all activity is properly documented, escalated when needed, and resolved within SLA expectations.

The ideal candidate is comfortable multitasking, communicating with erse user groups, and navigating IT issues efficiently in a large enterprise and retail IT environment. This is a great opportunity to join a collaborative team of 19 service desk professionals, with strong potential for growth within the organization.

Potential Shifts:

We are a company committed to creating erse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Required Skills & Experience

• 3+ years of experience in a remote Help Desk or Service Desk role providing support to internal and external users

Nice to Have Skills & Experience

- Bilingual in Spanish

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Title: Manager - Admin Office Nephrology & Hypertension

Location: Rochester United States

Job Description:

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Primarily on-site (4 days/week) with some occasional flexibility to work remote 1-2 days/week based on business needs. Orientation will be fully on-site.

Manages operations for a multidisciplinary administrative support team within a department/ision/section/unit in alignment with the institutional mission, vision, and objectives. Serves as a key member of the department/ision/section/unit leadership team with a primary focus on planning and implementation of policies, procedures, and processes that facilitate efficient practices in compliance with applicable rules, regulations, and accrediting standards. Able to confidently interact with leadership at various levels in a professional manner. Identifies and analyzes operational/practice improvement opportunities, develops ideas for improvements, and implements changes. Routinely spends approximately half of time leading and/or facilitating department/ision/section/unit projects including analysis, problem solving, collaboration, and implementation; may also participate on institutional projects. Responsible for the management, coordination, adherence of institutional and departmental policies, procedures, processes, guidelines, best practices, and quality and service expectations; and overall performance of administrative support team. Provides daily leadership, task direction, orientation, education, mentoring, and operational problem solving to staff. Accountable for appropriate staffing to meet the needs of the work unit and regulates and adjusts staffing levels in accordance with fluctuating workload and department/ision/section/unit priorities. Performs duties independently, uses judgment in handling a variety of management issues, and is able to effectively utilize resources to solve problems. Prepares and presents a wide variety of information using multiple communication platforms. Position does not provide regular, direct, ongoing support for iniduals/practice/department. Lead, assistant supervisor, and/or supervisor may report to this position. Takes initiative and is self-directed. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications

Position requires an associate's degree in administrative, business, or medical-related program with five years' management experience, or a bachelor's degree in an administrative, business, or medical-related program with three years' management experience or a high school diploma and 7 years' management experience may be considered in lieu of the degree. Requires strong verbal and written communication skills and ability to work collaboratively with multiple disciplines. Demonstrated skills in change management, team building, conflict management, process improvement, human relations, coaching, and mentoring. Possess high-level skills in interpersonal relations, customer service, professionalism, and organization, along with the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail, and follow-through. Prefer experience in project management and continuous process improvement and work-related experience within the last ten years.None required.

Exemption Status

Exempt

Compensation Detail

$63,500 - 95,400 / year;

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Primarily on-site (4 days/week) with some occassional flexibility to work remote 1-2 days/week based on business needs. Orientation will be fully on-site. Monday-Friday, 8:00 am - 5:00 pm with some variation to start earlier or end later based on ision needs

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.  

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Title: Special Education Coordinator - Ohio Connections Academy

Location: Columbus United States

Job Description:

Ohio Connections Academy (OCA) is a tuition-free K-12 public virtual school that students attend from home. Authorized under state law by the Ohio Council of Community Schools, OCA is state-certified and serves students across Northeast, Northwest, Central, Southeast, and Southwest Ohio.

Position Summary

Accepting applications for the 2026-2027 school year. The Special Education Coordinator, reporting to the Manager of Special Education, plays a key leadership role in ensuring high-quality programming and compliance for students with disabilities. This position may be performed remotely or from an office setting.

The Coordinator is responsible for overseeing special education processes, supporting staff, and ensuring compliance with state and federal regulations while promoting student success in a virtual environment. This is a 10-month position with required summer hours based on assigned projects and timelines.

Key Responsibilities

• Participate in new student enrollment reviews, including evaluation of incoming records and determination of appropriate supports and services
• Coordinate and monitor records requests and ensure timely transfer and review of special education documentation
• Provide oversight of related services, including service delivery, provider collaboration, and compliance with IEP requirements
• Monitor and support special education compliance metrics, including timelines, documentation, and audit readiness
• Support and lead school-wide projects and initiatives as needs arise
• Supervise and support Intervention Specialists and special education staff, including coaching and performance management
• Maintain accurate documentation within the Learning Management System to track special education timelines and data
• Serve as a District Representative in assigned IEP and ETR meetings
• Ensure appropriate implementation of IEPs, 504 Plans, and accommodations, including during state testing
• Collaborate with teachers and Learning Coaches to support instructional programming for students with disabilities
• Communicate with families to address concerns and ensure compliance with Least Restrictive Environment (LRE) requirements
• Develop expertise in Connections Academy curriculum and identify ways to adapt instruction to meet erse learner needs
• Conduct staff evaluations in accordance with established evaluation cycles
• Perform other duties as assigned by the School Leader or Manager of Special Education

Requirements

• Valid Special Education Certification
• Minimum of 3 years of successful full-time teaching experience in special education
• Strong knowledge of special education law, compliance, and IEP processes
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Strong leadership, collaboration, and problem-solving skills
• Customer-focused mindset with a commitment to student success
• High level of technological proficiency (especially Microsoft Office and virtual platforms)
• Ability to travel occasionally for state testing, professional development, and student needs
• Ability to use a personal electronic device and email for two-step authentication

Prospective Employee Benefits Page - HUMAN RESOURCES SERVICES

Application Contingency: ANY PERSON WHO KNOWINGLY MAKES A FALSE STATEMENT IS GUILTY OF A FALSIFICATION UNDER SECTION 2921.13 OF THE OHIO REVISED CODE, WHICH IS A MISDEMEANOR OF THE FIRST DEGREE.

Ohio Connections Academy strives to create an inclusive environment that welcomes and values the ersity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Legal Talent Recruiting Assistant

locations

Washington, D.C.

Dallas

Orange County

time type

Full time

job requisition id

R4202

The Legal Talent Recruiting Assistant is responsible for supporting and coordinating firm-wide non-partner lateral attorney recruiting.​

  Essential Responsibilities:

• Develop and update lateral attorney job postings for both internal and external platforms.

• Coordinate all aspects of attorney interviews, including scheduling, travel arrangements, reimbursement processing, and related logistics.

• Support the candidate offer process by compiling offer terms, drafting offer letters, facilitating background and conflicts checks, and managing communications with attorney candidates and search firms.

• Maintain and track applicant information in the firm’s recruiting database/applicant tracking system and prepare reports and hiring statistics. 

• Provide administrative support to recruiting managers, including handling expense reports, preparing meeting agendas, and performing data entry.

• Assist with special projects and research initiatives as assigned.

• Manage complex calendars across multiple offices and time zones.

• Organize and maintain candidate files, resumes, and application materials

• Collaborate with HR, Conflicts, IT, and Regional Office Administrators to ensure a streamlined, compliant hiring process and positive onboarding experience.

Required Knowledge, Skills, and Abilities:

• Demonstrated meticulous attention to detail with strong organizational and prioritization abilities.

• Excellent written and verbal communication skills, with the ability to effectively interact with personnel at all levels.

• Ability to thrive in a fast-paced environment, manage multiple assignments, adapt to shifting priorities, and perform well under pressure.

• Strong interpersonal skills, with the ability to deliver high-quality service and efficiently addressing internal and external stakeholder needs.

• Strong commitment to client service, ethical conduct, and alignment with firm values.

• Ability to work independently in a remote, hybrid, and in-office environment.

• Ability to work effectively independently and as part of a team to promote consistent and efficient workflow processes.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.

Required Education:

• Bachelor’s degree.

Preferred Education:

• N/A

Certification(s):

• N/A

Required Qualifications:

• Minimum one (1) year of administrative experience in a professional services setting.

Preferred Qualifications:

• Experience with recruiting, law firms, or applicant tracking systems.

#LI-Hybrid

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$50,000.00 - $67,000.00

Administrative Coordinator, Alumni Affairs and Development, Engineering

remote type

Hybrid

locations

Ithaca (Main Campus)

time type

Full time

job requisition id

WDR-00058240

The Opportunity

Cornell University is looking for an Administrative Coordinator to join the Duffield College of Engineering—the largest engineering program among the Ivies. Our Engineers are solving some of the world’s most important challenges, big and small – from space exploration, to climate change, to nanomedicine.  The College’s Alumni Affairs and Development (AAD) team is seeking a highly organized, collaborative, and detail‑oriented Administrative Coordinator to support our fundraising and alumni engagement efforts. This role is ideal for someone who thrives in a fast‑paced, mission‑driven environment and enjoys working behind the scenes to make meaningful connections possible.

Under the supervision of the Director of Development and in close partnership with Major Gift Officers (MGOs) and colleagues across the College, the Administrative Coordinator plays a vital role in managing data, supporting donor and alumni engagement, coordinating logistics, and ensuring smooth day‑to‑day operations. The position blends administrative excellence, communication, data management, and event and travel coordination in support of advancing the College’s philanthropic goals.

What You Will Do

Prospect Management & Donor Support

• Partner daily with Major Gift Officers, the Associate Dean, and the Director of Development to support prospect activity
• Conduct research on alumni and donors to inform engagement and cultivation strategies
• Maintain and update a high volume of prospect and donor data with accuracy and confidentiality, navigating multiple databases and dashboards with fluency
• Assist with pipeline development and annual MGO work planning
• Support one‑on‑one alumni visits, including preparing itineraries and logistics
• Track regional travel by the Dean, department chairs, and school directors
• Contribute to data analysis projects that enhance donor engagement and understanding

Communication & Stewardship

• Coordinate alumni engagement and stewardship initiatives in collaboration with Alumni Engagement and University Donor Relations partners
• Prepare gift reports for the Engineering AAD team and academic units
• Assist in creating stewardship reports and materials that recognize and thank donors

Administrative Support

• Coordinate routine and complex calendar requests for MGOs for inidual and team meetings as needed
• Support high‑level volunteer groups, including the Engineering College Council and Campaign Executive Committee
• Complete PeopleSoft entries related to alumni engagement and development activities
• Prepare and distribute standard and ad hoc reports to support decision‑making

Events & Travel

• Support MGO travel by assisting with booking and logistics, itinerary creation, calendaring, preparation of materials, and completing post-travel reimbursements
• Participate in and support alumni events organized by Engineering AAD, both on campus and regionally, which may include occasional evening and weekend hours and infrequent overnight travel
• Assist with logistics for alumni campus visits as needed, ensuring a seamless experience for participants

Professional Growth & Team Engagement

• Participate in university‑required compliance and professional development trainings
• Stay current with emerging technologies and best practices relevant to the role
• Actively contribute ideas and recommendations to strengthen team effectiveness
• Support special projects and additional responsibilities as assigned

This role offers meaningful exposure to senior leaders, cross‑campus collaboration, and advancement work that strengthens relationships with alumni, donors, and volunteers. You’ll be part of a team that values teamwork, demonstrated effort, and continuous improvement in the pursuit of excellence.  If you are an adaptable, organized, and proactive administrative professional, we encourage you to apply with your resume and cover letter!

What We Need

A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.

• Associate's degree with 2 to 4 years of relevant experience or equivalent combination.
• Must be an excellent writer and be able to edit other people's written documents.
• Must be able to work independently.
• Must be discrete, exercise sound judgment, have demonstrated the ability to work with highly sensitive information, and maintain confidentiality.
• Must be detail oriented, organized, and able to work on multiple tasks and meet established deadlines.
• Must be able to work effectively in an environment made up of a mixture of faculty, staff, students, alumni, and volunteer leaders.
• Must be able to work at an advanced level, with desktop applications, databases, networked informational systems, electronic calendaring and mail programs and the Internet is required. 
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

It Would Be a Bonus if You Have Any of the Following

• Bachelor's degree.
• Familiarity with an alumni affairs and development office.
• The ability to interact directly in a professional manner with high level administrators and volunteers as well as with alumni.
• The ability to work at an advanced level with Microsoft Office Suite (Word, Excel, and PowerPoint), databases (Oracle Business Intelligence Enterprise Edition), and networked informational systems (PeopleSoft) is strongly preferred.

Important Notes About Applying

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The onsite days are expected to be Tuesday, Wednesday, and Thursday. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• There is no relocation assistance available for this position.
• There is no visa sponsorship available for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The onsite days are expected to be Tuesday, Wednesday, and Thursday. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
• Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell.
• Visa sponsorship is not available for this position.
• Relocation assistance is not available for this position.

University Job Title:

Administrative Asst IV

   Job Family:

Administration

   Level:

D

   Pay Rate Type:

Hourly

   Pay Range:

$26.41 - $30.69

   Remote Option Availability:

Hybrid

   Company:

Endowed

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

Temporary Administrative Assistant, Advancement Services

remote type

Hybrid

locations

Ithaca (Tompkins County)

time type

Full time

job requisition id

WDR-00058482

   Cornell University welcomes candidates for the position of Temporary Administrative Assistant, Advancement Services in our Alumni Affairs and Development ision, based in Ithaca, NY. This role presents an exceptional opportunity to contribute to the university's advancement efforts.

We are seeking to fill two openings.

Position Summary

This temporary, full-time position provides administrative support for Advancement Services including document coordination and retention, gift processing, donor research, and remote capture preparation. The role requires strong organizational skills, attention to detail, and the ability to manage high-volume records and documentation accurately. 

Key Responsibilities

• Organize, sort, scan, and prepare files for system intake and digital record retention

• Sort and categorize incoming mail for remote capture processing, including checks, matching gifts, and tribute donations

• Conduct donor record lookups and basic donor research to support processing and database accuracy

• Maintain organized electronic records while ensuring attention to detail and data accuracy

• Support administrative and operational workflows as necessary

About Alumni Affairs and Development

Cornell's Alumni Affairs and Development ision, widely regarded as one of the top-performing advancement organizations in higher education, connects alumni, parents and friends with opportunities to advance the university's mission through philanthropy and engagement. As part of our team, you'll help cultivate meaningful relationships while working alongside dedicated professionals who share your commitment to excellence and educational advancement.

Required Qualifications

• High school diploma and up to 1-year relevant experience or equivalent combination

• Strong organizational skills

• Attention to detail

• Ability to manage high-volume records and documentation accurately

Work Location

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time

Pay Range

$22.70 - $23.56

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

University Job Title:

Temporary Administrative Assistant, Entry

Job Family:

Temporary Administration

Level:

No Grade - Hourly

Pay Rate Type:

Hourly

Pay Range:

Refer to Posting Language

Remote Option Availability:

Hybrid

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

Title: PingThings - Operations Lead

Location: VA, USA

Job Description:

Operations Lead - Virginia (Remote)

About ErthSearch

ErthSearch is a recruitment agency specializing in placing top talent at ClimateTech startups and scaleups in the US. 

We believe the need for the right people is core to building a successful venture, and failure is not an option in the climate fight. 

The challenge: recruitment fees are often prohibitive. We are here to change that. Our cost model is transparent and affordable, so you can get the best talent on the market without it costing you an arm and a leg. 

Reach out if you want a genuine hiring partner – not another mercenary.

About Our Client

ErthSearch is working with PingThings, a CleanTech company revolutionizing how utility and sensor data is processed. Their core platform, The PredictiveGrid™, is an ultra-high-performance database and analytics engine designed to handle the massive influx of time-series data from the modern grid (from AMI to synchrophasors). They are a tight-knit team of about 30 people, solving hard computer science problems to make the electric grid smarter and more resilient.

The Role

We are seeking a high-agency, hands-on Business Operations Lead to absorb ambiguity and produce closure across our core business functions. This is not an administrative or executive-only position; it is a role for a "high-ownership" operator who removes execution-level burdens from the CEO by independently driving complex, undefined problems to resolution. You will navigate messy situations involving finance, tax, legal, and HR, acting as the primary driver who interfaces with external partners to ensure nothing falls through the cracks.

Qualifications & Skills

Required

• Strong ability to create structure and lead complex, cross-functional initiatives end-to-end

• Broad experience managing business operations (tax, compliance, vendors, HR)

• Proactive, action-oriented, and effective in handling stakeholders at all levels

• Experience in fast-paced or resource-limited environments, building processes from scratch

• Knowledgeable in financial and regulatory matters with sound independent judgment

Nice to Have

• Interest or experience in revenue operations, sales coordination, or strategic partnerships

• Uses AI as a collaborative tool to improve productivity and support decision-making.

• Preferably based in Virginia

• Capable of handling or researching international hiring.

Benefits

• Competitive compensation package including a commission structure and the ability to earn equity.

• Paid Time Off (PTO) to support work-life balance.

• Significant opportunities for career advancement within a scaling technology company.

Note 

[visa situation] This role requires US-Working Rights - the company is unable to sponsor visa transfers. 

Application

If you are interested in this role and believe you are a good fit (ie: have broad experience managing business operations, including tax, compliance, vendors, and HR) apply today.

Corporate Executive Assistant

Job ID2026-7341

LocationBrookings, South Dakota

Type

Full Time

Shift

Day

Position Summary

**Applications will be accepted through 13 May. Please note that submissions may not be reviewed prior to this deadline.**

When you work at Daktronics, you’ll be part of something amazing. We design, engineer, manufacture and support bold, eye-catching digital LED display technology and audio systems.

Our products bring excitement to professional, college and high school games. They attract customers for businesses around the world, and even provide direction for people as they travel, work and play.

As part of the Daktronics team, you’ll have interesting, impactful work with flexible opportunities. You can learn and grow at a company that provides competitive compensation and meaningful benefits – and the people are second to none.

What will the work look like for me?

We are looking for a highly self-motivated inidual with effective communication and organizational skills to join our Corporate Administrative team. This role supports members of the executive leadership team, enabling Daktronics’ success through high-quality administrative, governance, and operational support.

This position requires the ability to effectively engage with a wide range of internal and external stakeholders with professionalism, discretion, diplomacy, and sound judgment. The role manages sensitive and confidential information, contributes to strong governance, compliance, and communication practices across the organization, and oversees the effective flow and exchange of information. You will develop sound administrative practices that promote excellence and consistently present yourself in a highly professional, friendly, and helpful manner when communicating with iniduals at all levels of the Company.

• Executive & Administrative Support
  • Provide comprehensive administrative support through calendar, email, and SharePoint/Teams management.
  • Screen, prioritize, and manage executive communications, including emails, calls, and correspondence.
  • Serve as a trusted gatekeeper for executive calls, meetings, and requests, ensuring timely follow‑up and resolution.
  • Draft, revise, and format correspondence, presentations, spreadsheets, reports, and other materials for internal and external audiences.
  • Facilitate executive signatures on corporate documents as requested.
• Meeting & Event Coordination
  • Organize and support executive and leadership meetings, including material preparation, minute taking, and other logistical items as needed.
  • Plan and execute companywide events, leadership offsites, luncheons, and community functions, including logistics, speakers, A/V coordination, facilities, presentations, travel arrangements, and other accommodations.
  • Support recurring company meetings such as Town Halls and monthly business meetings, including material preparation, recording, and distribution.
• Project, Operational, & Office Support
  • Assist with special projects, including research, data analysis, and cross functional coordination.
  • Maintain accurate corporate governance records, including articles of incorporation, company policies, entity registrations, business licenses, and state annual filings.
  • Manage travel and expense processes and tools across the company, including the corporate American Express (AMEX) program and company card administration, expense reporting, and travel management.
  • Manage the company’s employee community sponsorship program.
  • Manage company-wide and administrative processes, vendor relationships, and office supply procurement.
  • Demonstrate technical aptitude to research, learn, and recommend new technologies.
  • Provide backup support to other administrative team members as needed.

Where is this opportunity located? 

Daktronics offers the flexibility to work from U.S. home or campus locations. While some work may be completed remotely, this role requires a regular on‑campus presence in Brookings, SD, typically two to three (2–3) days per week.

Qualifications

To be considered for Corporate Executive Assistant, we require the following:

• Bachelors degree is required in a business-related field.
• Three (3)+ years of experience working with corporate leadership teams.
• Ability to communicate effectively with team members and business teams via various methods. Excellent written and oral communication, as well as the ability to represent the Company in a professional and responsible manner internally and in public.
• Exhibit a high capability in attention to details, organizing, resourcefulness, and the ability to pass along necessary information or resources and bring projects to closure without much direction.
• Highly skilled in Microsoft Office software (SharePoint, Teams, Excel, Word, Outlook, PowerPoint).
• Demonstrated experience designing, developing, or supporting solutions using Microsoft Power Platform (e.g., Power Apps, Power Automate, Power BI) to improve business processes, reporting, or automation.
• Establish and maintain effective relationships.
• Anticipate needs and provide services that are beyond expectations.
• Must be self-directed and work to achieve objectives with little oversight.
• Must be a continuous learner and problem-solver as it relates to requirements of the position.
• Must be trustworthy and reliable and able to deal appropriately with confidential information.
• The selected inidual must be able to travel by air and ground and comply with the Daktronics Driver Eligibility Policy to begin and maintain employment. This requirement will be verified through a motor vehicle record (MVR) check conducted in accordance with applicable federal, state, provincial, and local laws.
• Fluent in English, written and verbal.
• Applicants must be 18 years of age or older.
• Daktronics does not sponsor, renew, or extend immigration visas for this position.

Ready to make an impact? Apply now and start your journey with Daktronics.

Daktronics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Title: Managing Director - Private Credit Operations

Location: New York, 10019, United States

Work Type: Hybrid, Full Time

Job ID: MANAG003159

Department: Client Service

Job Description:

Who is Gen II?

Gen II is a leading fund administration provider focused entirely on serving private capital asset managers and investors with a best-in-class combination of people, process, and technology. Gen II has more than $1 trillion in private fund capital assets under administration.

With offices in the US and Europe, we’re looking for do-ers, problem-solvers, and entrepreneurs like you who want to make an impact in our industry, grow with us, and create a community where everyone thrives.

Careers mean more at Gen II – more opportunity, more innovation, and more ideas! You’ll have the opportunity to grow in ways that are meaningful to you and work alongside some of the best people in their field. You’ll also receive training which will advance your skill set, both technically and personally allowing you to achieve your career aspirations with us. Be part of our community that recognizes achievements, promotes from within, and receive meaningful benefits which focus on your physical, mental and financial well-being.

What’s the role?

New York City based Private Equity Fund Administration Firm is looking for a Managing Director - Private Credit Operations to oversee the back-office functions supporting Private Credit fund administration, including trade capture, cash and position reconciliation, securities master maintenance, lifecycle event management, and P&L reconciliation across a erse range of private credit strategies.

What you’ll be doing

• Lead, coach, and manage a team of managers and associates specializing in private credit fund operations.

• Oversee accurate and timely processing of trades by coordinating with various stakeholders – agents, custodians, clients, and internal parties.

• Own the full investment lifecycle management function across all private credit strategies and instrument types, ensuring all economic events are captured completely and accurately on a timely basis.

• Manage trade processing and settlement workflows using platforms such as Paxus, Allvue, WSO, and other proprietary systems while resolving discrepancies.

• Ensure team performs daily cash, position, and asset reconciliation for timely required closings.

• Maintain and oversee the accuracy of the securities master, including instrument setup, reference data integrity, and corporate action workflows across loan and credit instruments.

• Frequent communication with clients to ensure SLA and KPIs are met.

• Maintain a working relationship with all client contacts, auditors, lawyers, and banking personnel.

• Lead operational buildout initiatives including new fund onboarding, system implementations, and workflow automation projects.

The ideal background for this role:

• Bachelor's degree in accounting or finance, or equivalent work experience.

• 15 plus of related work experience in credit operations, private fund operations, or related roles within alternative asset management.

• Very comfortable in understanding and navigating through Partnership Agreements, legal documents, credit agreements, and relevant Fund Documents.

• Ability to learn on-the-job quickly, apply learning to clients and recommend solutions to issues.

• Ability to quickly adapt to changes in processes and procedures in a rapidly changing environment.

• Excellent verbal, written and interpersonal communication skills.

• Strong attention to detail and accuracy.

• Superior problem solving, judgment and decision-making skills.

• Ability to think independently, prioritize, multi-task and meet deadlines.

• Extensive Microsoft suite skills - Excel (pivots), Word, PowerPoint, and Outlook.

• Strong leadership skills and management skills.

The salary range for this position is $180,000-$250,000, in addition to a discretionary bonus and comprehensive benefits package. Please note that the actual salary offered within that range will depend on the candidate’s experience level.

Work Arrangement

All applicants applying to Gen II Fund Services, LLC must be legally authorized to work in the United States. Please note that all US employees are required to work a hybrid schedule, comprised of three (3) days a week in our New York office and two (2) days remotely.

Healthcare Collections Specialist

Location: Remote United States

Job Description:

SCHEDULE: Monday through Friday 8 am to 5 pm EST

GENERAL SUMMARY:

The Healthcare Collections Specialist performs specialized collection work. This task is performed on behalf of clients to help in reducing their outstanding accounts receivables.

Foundation Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

• Maneuver between several different software systems documenting accurate and up to date information in the account history while maintaining confidentiality of account information
• Maintain a confidential and orderly remote work area.
• Assist with obtaining and updating debtors contact information in client systems
• Answer inbound calls from patients who are requesting assistance with making a payment on their outstanding medical/healthcare accounts. This assistance may include providing suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Place outbound calls to patients who have yet to establish a payment or payment arrangements to resolve their outstanding medical/healthcare bills. Upon contact, provide assistance and suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Work closely within a virtual team atmosphere to accomplish daily productivity goals primarily regarding the number of calls made/received and the dollars collected each day.
• Work closely within a virtual team atmosphere to accomplish monthly dollars collected goals.
• Work virtually in a highly incented environment; contests and incentives are run weekly to ensure that all Collectors are motivated to work closely with patients and collect available monies.
• Daily commitment and agree to remain up to date with all aspects of the collection laws and company compliance requirements to ensure that all steps are taken while working with patients is in full compliance and within the regulations of the Fair Debt Collection Practices Act (FDCPA).
• Understand and agree to follow federal laws on collection practices

Additional Duties and Responsibilities:

• Adhere to the prescribed policies and procedures as outlined in the Employee Handbook and the Employee Code of Conduct.
• Maintain awareness of and actively participate in the Corporate Compliance Program.
• Assist with other projects as assigned by management

Educational/Vocational/Previous Experience Recommendations:

• High school diploma or equivalent is required
• Collection's experience is preferred
• 6 months customer service experience
• Ability to effectively work and communicate with patients, co-workers, and management both in person and remote virtual chat environments
• Ability to always present oneself in a courteous and professional manner
• Ability to stay on task with little or no management supervision
• Demonstrate initiative and creativity in fulfilling job responsibilities
• Capacity to prioritize multiple tasks using time management and organizational skills.
• Proficient PC knowledge and the ability to type 30-40 wpm.

Working Conditions:

• Remote work from home, virtual Call Center environment.
• Must be able to sit for extended periods of time.

We are an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Title: Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote

Location: AL United States

Part-time

Job Description:

Company Description

All Care Therapies is a leading provider of Physical, Occupational, Speech, and ABA therapy services, delivering care through virtual, in-home, and clinic-based settings across California, Texas, and Nevada. We serve iniduals of all ages, combining innovative technology with a collaborative, patient-centered approach. Our dedicated clinicians provide flexible, high-quality care that meets patients where they are, supporting recovery, enhancing communication, and driving meaningful, long-term outcomes.

Job Description

We are actively seeking part-time Speech Language Pathology Assistants (SLPAs) to join our Provider Network. You will have the opportunity to conduct treatment with our pediatric population. We deliver skilled speech therapy services and interventions tailored to the unique needs of our clients with receptive and expressive language disorders, fluency, voice, and apraxia of speech.

Responsibilities

• Provide remote speech-language therapy services to clients
• Implement an inidual's plan of care via teletherapy
• Maintain a caseload of pediatric population
• Keep appropriate and daily documentation
• Collaborate with families and other professionals to maximize client progress

Qualifications

• Completion of an accredited Speech and Language Pathology Assistant (SLPA) program approved per ASHA guidelines
• Active SLPA License in the State of California
• Minimum 1 year of experience as an SLPA
• Experience with language, articulation, pragmatics, and parent coaching
• Experience in a clinic private practice, home health, outpatient clinic, and/or teletherapy setting
• Experience writing SOAP Notes
• Technical proficiency to conduct teletherapy through our all-inclusive platform
• Should be comfortable working with children (18 months+)
• Bilingual and able to treat in Spanish
• Experience with fluency, behavioral modifications, adults, & AAC, preferred

Location and Hours

This is a 100% remote opportunity, requiring a minimum commitment of 20 hours per week.

Compensation

W2 | $30.00 - $46.00 per hour commensurate with experience, qualifications, and bilingualism

Why Join Us?

Experience the difference of working with a close-knit team of dedicated therapists who value collaboration, mentorship, and shared professional growth.

• Competitive compensation that recognizes your expertise
• Flexible scheduling that empowers you to maintain work-life balance
• A referral bonus program to reward your network
• A clear pathway for career advancement through leadership development and internal promotion opportunities

Join us and build a rewarding career in an environment that invests in your success.

Additional Information

All your information will be kept confidential according to EEO guidelines.

All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Title: Speech Language Pathology Assistant (SLPA) - Bilingual Spanish Remote

Location: PA United States

Part-time

Job Description:

Company Description

All Care Therapies is a leading provider of Physical, Occupational, Speech, and ABA therapy services, delivering care through virtual, in-home, and clinic-based settings across California, Texas, and Nevada. We serve iniduals of all ages, combining innovative technology with a collaborative, patient-centered approach. Our dedicated clinicians provide flexible, high-quality care that meets patients where they are, supporting recovery, enhancing communication, and driving meaningful, long-term outcomes.

Job Description

We are actively seeking part-time Speech Language Pathology Assistants (SLPAs) to join our Provider Network. You will have the opportunity to conduct treatment with our pediatric population. We deliver skilled speech therapy services and interventions tailored to the unique needs of our clients with receptive and expressive language disorders, fluency, voice, and apraxia of speech.

Responsibilities

• Provide remote speech-language therapy services to clients
• Implement an inidual's plan of care via teletherapy
• Maintain a caseload of pediatric population
• Keep appropriate and daily documentation
• Collaborate with families and other professionals to maximize client progress

Qualifications

• Completion of an accredited Speech and Language Pathology Assistant (SLPA) program approved per ASHA guidelines
• Active SLPA License in the State of California
• Minimum 1 year of experience as an SLPA
• Experience with language, articulation, pragmatics, and parent coaching
• Experience in a clinic private practice, home health, outpatient clinic, and/or teletherapy setting
• Experience writing SOAP Notes
• Technical proficiency to conduct teletherapy through our all-inclusive platform
• Should be comfortable working with children (18 months+)
• Bilingual and able to treat in Spanish
• Experience with fluency, behavioral modifications, adults, & AAC, preferred

Location and Hours

This is a 100% remote opportunity, requiring a minimum commitment of 20 hours per week.

Compensation

W2 | $30.00 - $46.00 per hour commensurate with experience, qualifications, and bilingualism

Why Join Us?

Experience the difference of working with a close-knit team of dedicated therapists who value collaboration, mentorship, and shared professional growth.

• Competitive compensation that recognizes your expertise
• Flexible scheduling that empowers you to maintain work-life balance
• A referral bonus program to reward your network
• A clear pathway for career advancement through leadership development and internal promotion opportunities

Join us and build a rewarding career in an environment that invests in your success.

Additional Information

All your information will be kept confidential according to EEO guidelines.

All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Executive Assistant

•  R-7462

•  People

About Upstart

At Upstart, we’re united by a mission that matters: to radically reduce the cost and complexity of borrowing for all Americans. Every day, we bring creativity, experimentation, and advanced AI to reshape access to credit, helping millions move forward financially with clarity and confidence.

As the leading AI lending marketplace, we partner with banks and credit unions to expand access to affordable credit through technology that’s both radically intelligent and deeply human. Our platform runs over one million predictions per borrower using more than 1,800 signals, powering smarter, fairer decisions for millions of customers. But the numbers only hint at the impact. Every idea, every voice, and every contribution moves us closer to a world where credit never stands between people and their financial progress.

We’re proudly digital-first, giving most Upstarters the _flex_ibility to do their best work from wherever they thrive, alongside teammates across 80+ cities in the US and Canada. Digital-first doesn’t mean distant. We’re intentional about in-person connection through team onsites, planning sessions, and moments that spark creativity and trust. And whether you choose to work primarily from home or collaborate in-person from one of our _office_s in Columbus, Austin, the Bay Area, or New York City (opening Summer 2026), you’ll have the support to work in the way that works best for you.

If you’re energized by tackling meaningful problems, excited to innovate with purpose, and motivated by work that truly matters, we’d love to hear from you.

The Team: 

Upstart’s Executive Operations team supports senior leadership with a tight operating rhythm, high-quality calendars, meeting operations, travel/expenses, and onsite execution so leaders can stay focused on what moves the business.

As an Executive Assistant, you support one or more leaders by owning day-to-day workflows that improve how their time is spent and how work moves forward.

You are responsible for managing calendars, meetings, travel, and coordination with increasing independence, using judgment to resolve routine conflicts and keep work progressing without constant direction.

You improve how the executive and their team operate by structuring time, meetings, and coordination to enable clear decisions and consistent follow-through.

You operate with confidence and independence, making routine decisions within established guardrails, reducing friction for leaders and teams, and ensuring day-to-day operations run smoothly and reliably.

How you’ll make an impact

• Manage executive calendars based on priorities and guardrails, confidently resolving conflicts and protecting focus time
• Own recurring workflows such as meeting coordination, action tracking, and follow-ups to ensure work progresses consistently
• Ensure meetings are well-prepared and run smoothly, including coordinating logistics, confirming attendees, and sharing materials in advance
• Drive follow-through on action items, nudging stakeholders and flagging risks when work is at risk of slipping
• Coordinate across stakeholders to gather inputs, schedule efficiently, and keep day-to-day work moving forward
• Manage travel and expenses end-to-end with strong attention to detail and efficiency
• Communicate clearly and appropriately based on context, including drafting coordination messages and handling sensitive information with discretion
• Maintain organized systems and documentation so information is easy to find and workflows are repeatable
• Use tools and technology (including AI) to streamline workflows, improve efficiency, and reduce manual work
• Identify and implement small process improvements that reduce friction and improve execution over time
• Exercise judgment confidently, resolving most day-to-day issues independently and escalating when there is ambiguity, risk, or sensitivity

Minimum Qualifications 

• 4+ years supporting leaders in a fast-paced environment, with demonstrated ownership of calendars, meetings, and coordination across stakeholders
• Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment
• Experience supporting leaders and coordinating across multiple stakeholders or teams
• Proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides)
• Demonstrated use of tools or technology (including AI) to streamline workflows, improve efficiency, or reduce manual work
• Experience handling sensitive or confidential information with discretion
• Demonstrated ability to communicate clearly and professionally with stakeholders, including drafting emails, meeting communications, or coordination messages

Preferred Qualifications

• Experience supporting multiple leaders simultaneously in a fast-paced environment
• Curiosity about new tools and technologies, including AI, with demonstrated experimentation to improve workflows
• Ability to identify and implement process improvements that increase efficiency or reduce manual work

Position location This role is available in the following locations: Remote

Time zone requirements The team operates on the East/West coast time zones. 

Travel requirements As a digital first company, the majority of your work can be accomplished _remote_ly. The majority of our employees can live and work anywhere in the U.S but are encouraged to to still spend high quality time in-person collaborating via regular onsites. The in-person sessions’ cadence varies depending on the team and role; most teams meet once or twice per quarter for 2-4 consecutive days at a time.

#LI-REMOTE

#LI-Associate 

At Upstart, your base pay is one part of your total compensation package.  The anticipated base salary for this position is expected to be within the below range. Your actual base pay will depend on your geographic location–with our “digital first” philosophy, Upstart uses compensation regions that vary depending on location. Inidual pay is also determined by job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

In addition, Upstart provides employees with target bonuses, equity compensation, and generous benefits packages (including medical, dental, vision, and 401k).

United States | Remote - Anticipated Base Salary Range

$82,300—$113,800 USD

What you'll love

At Upstart, our benefits are designed to support your health, financial well-being, family, and personal growth. Here’s what you can expect:

• Competitive compensation, including base pay, bonus opportunities, and annual equity grants that vest quarterly
• Generous 401(k) plan with Upstart matching $2 for every $1 contributed, up to $15,000 per year
• Employee Stock Purchase Plan (ESPP) with discounted stock purchase options for eligible employees
• Affordable medical, dental, and vision coverage, with multiple plan options - Upstart covers 90% to 100% of the cost depending on the plans you choose
• Health Savings Account contributions from Upstart for eligible plans
• Income protection benefits, including company-paid Basic Life, AD&D, and Short- and Long-Term Disability coverage, with options to purchase supplemental coverage
• Paid time off, sick and safe time, and company holidays 
• Paid family and parental leave to support caregiving and major life moments
• Family-centered benefits through Carrot and Cleo, supporting fertility, parenthood, and caregiving
• Employee Assistance Program (EAP) offering mental health support and life-centered resources
• Financial wellness resources, including access to financial planning tools and a financial concierge service
• Annual wellness allowance to support your physical and emotional well-being and personal development, based on what matters most to you
• Annual productivity allowance to invest in relevant tools and resources you need to do your best work, no matter where you work from
• Connection and community through team events and onsites, all-company updates, and employee resource groups (ERGs)
• Onsite perks, including catered lunches and fully stocked micro-kitchens when working from one of our four _office_s, located in the Bay Area, Austin, Columbus, and New York City (opening Summer 2026!).

Upstart is a proud Equal Opportunity Employer. Just as we are dedicated to improving access to affordable credit for all, we are committed to inclusive and fair hiring practices.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please email candidate_[email protected]

https://www.upstart.com/candidate\_privacy\_policy

IT Contracts and Procurement Specialist

Towson, Maryland

Type: Contract-to-Hire

Job Title: IT Contracts and Procurement Specialist

Responsibilities

• Initiate, develop and implement Information Technology related contracts and support the Contract Manager Lead in carrying out related responsibilities.
• Interface with various levels of personnel, management, vendors and contractors
• Prepare solicitations (RFB, RFP, RFQ) and administer contracts through to performance completion
• Prepare Requests for Information (RFIs) and support documentation, vendor demonstrations, and Q&A activities
• Perform all procurement steps including kick-off meetings, document review, approval tracking, and facilitating legal and purchasing reviews
• Monitor financial aspects of contracts, including funding, burn rate, and expenditures
• Support procurement operations such as supplier performance monitoring, contract renewal management, scope changes, and dispute resolution
• Ensure all relevant documentation is completed and maintained in digital and hard copies
• Communicate contract processes, conditions, and details clearly to staff.
• Maintain schedules, agendas, notes, minutes, and follow-up actions for Contract Office meetings
• 2 Years of contract management experience
• 2 Years of experience in Information Technology administrative support
• Fundamental knowledge of Infrastructure concepts
• Bachelor’s Degree or equivalent experience
• Exceptional organization and coordination skills
• Exceptional oral and written communication skills
• Ability to work as part of a team, independently, and handle multiple tasks
• Excellent computer skills (Microsoft Suite)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1

Ref: #851-Rockville-S1

Global Executive Assistant: 26-00569

 Dallas Infomart Office DAI, TX 75207

Job Category: Administrative, Clerical & Support

Job Number: 26-00569

Country: US

Job Description

Primary Skills: Outlook (Advanced), Concur (Expert), PowerPoint (Advanced), Teams (Expert), Organisational (Expert)

Job Summary:

Join us as a Global Executive Assistant and play a pivotal role in supporting our growth across 250 data centers worldwide.

This position offers the unique opportunity to collaborate on impactful work, manage complex schedules across global time zones, and coordinate cross-functional projects with a commitment to ersity and continuous learning.

Ideal candidates will bring strong organizational skills, expertise in specific software, and experience in a global environment to streamline operations, enhance communication, and drive projects to success.

Key Responsibilities:

• Coordinate and plan meetings, including agendas, presentations, reports, and logistics for virtual and in-person events globally.
• Manage confidential information with discretion and act as a professional liaison for internal and external stakeholders worldwide.
• Support and coordinate special cross-functional projects with global teams.
• Oversee departmental budgeting and manage financial processes, including PO and expense report preparation.
• Manage complex executive calendars, travel itineraries, and logistics across international and domestic locations.

Must-Have Skills:

• Advanced expertise in Outlook & Outlook Calendar for managing multiple time zones.
• Proficiency in Concur for handling expense processing and travel bookings.
• Strong capabilities in Microsoft PowerPoint and Teams for creating materials and collaborating globally.

Industry Experience:

Prior experience (3+ years) as an Executive Assistant or similar role, ideally in a global environment.

Executive Assistant

 R-7462

 People

About Upstart

At Upstart, we’re united by a mission that matters: to radically reduce the cost and complexity of borrowing for all Americans. Every day, we bring creativity, experimentation, and advanced AI to reshape access to credit, helping millions move forward financially with clarity and confidence.

As the leading AI lending marketplace, we partner with banks and credit unions to expand access to affordable credit through technology that’s both radically intelligent and deeply human. Our platform runs over one million predictions per borrower using more than 1,800 signals, powering smarter, fairer decisions for millions of customers.

But the numbers only hint at the impact. Every idea, every voice, and every contribution moves us closer to a world where credit never stands between people and their financial progress.

We’re proudly digital-first, giving most Upstarters the flexibility to do their best work from wherever they thrive, alongside teammates across 80+ cities in the US and Canada. Digital-first doesn’t mean distant. We’re intentional about in-person connection through team onsites, planning sessions, and moments that spark creativity and trust.

And whether you choose to work primarily from home or collaborate in-person from one of our offices in Columbus, Austin, the Bay Area, or New York City (opening Summer 2026), you’ll have the support to work in the way that works best for you.

If you’re energized by tackling meaningful problems, excited to innovate with purpose, and motivated by work that truly matters, we’d love to hear from you.

The Team: 

Upstart’s Executive Operations team supports senior leadership with a tight operating rhythm, high-quality calendars, meeting operations, travel/expenses, and onsite execution so leaders can stay focused on what moves the business.

As an Executive Assistant, you support one or more leaders by owning day-to-day workflows that improve how their time is spent and how work moves forward.

You are responsible for managing calendars, meetings, travel, and coordination with increasing independence, using judgment to resolve routine conflicts and keep work progressing without constant direction.

You improve how the executive and their team operate by structuring time, meetings, and coordination to enable clear decisions and consistent follow-through.

You operate with confidence and independence, making routine decisions within established guardrails, reducing friction for leaders and teams, and ensuring day-to-day operations run smoothly and reliably.

How you’ll make an impact

• Manage executive calendars based on priorities and guardrails, confidently resolving conflicts and protecting focus time
• Own recurring workflows such as meeting coordination, action tracking, and follow-ups to ensure work progresses consistently
• Ensure meetings are well-prepared and run smoothly, including coordinating logistics, confirming attendees, and sharing materials in advance
• Drive follow-through on action items, nudging stakeholders and flagging risks when work is at risk of slipping
• Coordinate across stakeholders to gather inputs, schedule efficiently, and keep day-to-day work moving forward
• Manage travel and expenses end-to-end with strong attention to detail and efficiency
• Communicate clearly and appropriately based on context, including drafting coordination messages and handling sensitive information with discretion
• Maintain organized systems and documentation so information is easy to find and workflows are repeatable
• Use tools and technology (including AI) to streamline workflows, improve efficiency, and reduce manual work
• Identify and implement small process improvements that reduce friction and improve execution over time
• Exercise judgment confidently, resolving most day-to-day issues independently and escalating when there is ambiguity, risk, or sensitivity

Minimum Qualifications 

• 4+ years supporting leaders in a fast-paced environment, with demonstrated ownership of calendars, meetings, and coordination across stakeholders
• Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment
• Experience supporting leaders and coordinating across multiple stakeholders or teams
• Proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides)
• Demonstrated use of tools or technology (including AI) to streamline workflows, improve efficiency, or reduce manual work
• Experience handling sensitive or confidential information with discretion
• Demonstrated ability to communicate clearly and professionally with stakeholders, including drafting emails, meeting communications, or coordination messages

Preferred Qualifications

• Experience supporting multiple leaders simultaneously in a fast-paced environment
• Curiosity about new tools and technologies, including AI, with demonstrated experimentation to improve workflows
• Ability to identify and implement process improvements that increase efficiency or reduce manual work

Position location This role is available in the following locations: Remote

Time zone requirements 

The team operates on the East/West coast time zones. 

Travel requirements 

As a digital first company, the majority of your work can be accomplished remotely. The majority of our employees can live and work anywhere in the U.S but are encouraged to to still spend high quality time in-person collaborating via regular onsites. The in-person sessions’ cadence varies depending on the team and role; most teams meet once or twice per quarter for 2-4 consecutive days at a time.

#LI-REMOTE

At Upstart, your base pay is one part of your total compensation package.  The anticipated base salary for this position is expected to be within the below range.

Your actual base pay will depend on your geographic location–with our “digital first” philosophy, Upstart uses compensation regions that vary depending on location. Inidual pay is also determined by job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

In addition, Upstart provides employees with target bonuses, equity compensation, and generous benefits packages (including medical, dental, vision, and 401k).

United States | Remote - Anticipated Base Salary Range

$82,300—$113,800 USD

What you'll love

At Upstart, our benefits are designed to support your health, financial well-being, family, and personal growth. Here’s what you can expect:

• Competitive compensation, including base pay, bonus opportunities, and annual equity grants that vest quarterly
• Generous 401(k) plan with Upstart matching $2 for every $1 contributed, up to $15,000 per year
• Employee Stock Purchase Plan (ESPP) with discounted stock purchase options for eligible employees
• Affordable medical, dental, and vision coverage, with multiple plan options - Upstart covers 90% to 100% of the cost depending on the plans you choose
• Health Savings Account contributions from Upstart for eligible plans
• Income protection benefits, including company-paid Basic Life, AD&D, and Short- and Long-Term Disability coverage, with options to purchase supplemental coverage
• Paid time off, sick and safe time, and company holidays 
• Paid family and parental leave to support caregiving and major life moments
• Family-centered benefits through Carrot and Cleo, supporting fertility, parenthood, and caregiving
• Employee Assistance Program (EAP) offering mental health support and life-centered resources
• Financial wellness resources, including access to financial planning tools and a financial concierge service
• Annual wellness allowance to support your physical and emotional well-being and personal development, based on what matters most to you
• Annual productivity allowance to invest in relevant tools and resources you need to do your best work, no matter where you work from
• Connection and community through team events and onsites, all-company updates, and employee resource groups (ERGs)
• Onsite perks, including catered lunches and fully stocked micro-kitchens when working from one of our four offices, located in the Bay Area, Austin, Columbus, and New York City (opening Summer 2026!).

Technical Administrative Assistant

At Veracity, we aim to be a different kind of insurance partner – one that is free from outside investors, venture capital, or the pressures of a corporate parent. 

Ours is a culture of empowerment – one that believes in effort, results, and accountability. We believe that transparency fosters trust, trust fosters growth, and that growth drives innovation. Our commitment to rigorous evaluation and relentless execution lead to rapid evolution.

We answer only to the small business owners we serve, and this independence allows us to stay focused on what matters most: helping their businesses thrive by providing expert guidance and best-in-class insurance policies.

We’re growing fast and want you to be a part of it!

We’re seeking a highly organized and proactive Technical Administrative Assistant to join our team. Reporting to the Administrative Assistant Team Lead, this role provides advanced administrative and clerical support to Agents, Account Managers, Brokers, and departmental operations.

This position goes beyond routine administrative tasks by leveraging industry knowledge and experience to guide peers, support training initiatives, participate in special projects, and contribute to ongoing process improvements.

Key Responsibilities

• Obtain and maintain a Property & Casualty (P&C) insurance license
• Manage Assistant and group email inboxes promptly and accurately, ensuring timely responses and proper task routing
• Provide phone coverage and frontline communication support for the organization
• Prepare and distribute quotes, finance agreements, ACORD applications, bind requests, invoices, and state affidavits
• Conduct policy checks, renewal notifications, and request loss runs
• Ensure proper documentation is prepared, received, reviewed, and submitted accurately and in compliance with surplus lines requirements
• Document and maintain transparency of all transactions within AMS and other company systems
• Assist in internal and external surplus lines audits by verifying transactions, documentation, and regulatory compliance
• Apply strong working knowledge of insurance administrative processes and AMS operations to ensure consistent accuracy and efficiency
• Identify, own, and resolve administrative or documentation issues proactively, escalating appropriately when necessary
• Manage evolving priorities and shifting deadlines independently while maintaining high levels of accuracy and responsiveness
• Support onboarding, training, and mentorship of new or junior administrative team members as needed
• Utilize AI-enabled tools and internal systems to improve efficiency, accuracy, and workflow organization where appropriate
• Support Sales teams with service-related items and administrative needs
• Provide backup support for administrative duties, including mail handling and general office coordination
• Handle sensitive client and financial information with discretion, professionalism, and strict confidentiality
• Contribute to process improvement initiatives and cross-functional projects as assigned
• Maintain regular and timely attendance
• Required to perform other duties as requested, directed, or assigned

Requirements and Qualifications

• High school diploma required
• 2+ years of experience in the surplus lines industry OR valid P&C license plus 12+ months of CSR or administrative support experience
• Experience in administration or accounting preferred
• Experience using Microsoft Word, Excel, Outlook, and related systems preferred
• Strong organizational skills with high attention to detail and accuracy
• Demonstrated ability to work independently with minimal direction
• Excellent written and verbal communication skills, professional and concise in client and internal interactions
• Strong problem-solving skills with a resourceful and solution-focused mindset
• Proficiency in document management systems, email platforms, and core business applications
• Dependable, accountable, and consistent in task execution

Perks

• Health, dental, and vision plans
• Amazing work-life balance with 4 weeks of Paid Time Off
• 10 Paid Company Holidays with 2 floating holidays
• 401K Programs with employer match
• Personal assistance programs for support in a healthy personal and work life

Why Veracity?

Here at Veracity, you’ll be part of a team of trailblazers and visionaries. We’re not just revolutionizing the way people “do” insurance; we are creating a whole new paradigm. Here, you will experience a vibrant and inclusive workplace where your ideas matter! With us, you have a chance to:

• Engage in groundbreaking projects that are reshaping the insurance landscape

• Collaborate with a group of dedicated, like-minded professionals

• Experience a culture that prioritizes growth and development

Compensation Range: $18/hr - $23/hr  

We are proud to be an equal-opportunity employer. We are committed to providing equal opportunities to all qualified applicants, regardless of race, color, religion, sex, national origin, disability, or any other legally protected characteristics.  

Service Hub

Remote (Utah, US)

Pleasant Grove, UT

PAS Intake Coordinat

Fully Remote • Garland, TX • Finance

Job Type

Full-time

Description

Exalt Health, an acute rehabilitation hospital, provides an intensive rehabilitation program, and admitted patients must be able to tolerate three hours of intense rehabilitation services per day. Focused on caring for patients with complex rehabilitative needs such as stroke, spinal cord injury, brain injury, head trauma, medically debilitation conditions, neurological disorders, cardio-pulmonary amputations, orthopedic injuries, and multiple major traumas.

Position Summary

The PAS Intake Coordinator is an entry-level role focused on efficiently and accurately completing the Pre-Admission Screening (PAS) tool. This role is designed to accelerate the admission workflow by handling the clerical assembly of patient files. The Coordinator will gather data from hospital systems and field staff to ensure all administrative fields in the PAS are finalized, enabling the clinical team to provide final approval more quickly. This position is ideal for iniduals with strong organizational skills, those with teaching backgrounds, or iniduals with administrative certifications.

Key Responsibilities

• Data Entry & Transcription: Accurately input patient demographics, history, and referral details into the PAS documentation system.
• Workflow Acceleration: Prioritize incoming referrals to ensure "real-time" document completion, directly supporting the speed of the Hospital Liaison team.
• Administrative Quality Control: Audit files for missing signatures, incomplete contact information, or missing insurance details prior to clinical review.
• Technology Integration: Utilize AI-assisted tools (such as Microsoft Copilot) to summarize data points, draft communications, and organize high volumes of referral information.
• Collaboration: Work closely with the Corporate Director of Patient Analytics to ensure data entry aligns with corporate tracking standards.

Requirements

Qualifications

• Education: High School Diploma or GED (Minimum Requirement).
• Preferred Backgrounds: Teaching Certifications are highly desirable due to the transferable skills in documentation, organization, and information synthesis.
• Certifications: Medical Billing or Coding certificates are a significant plus.
• Experience: Prior experience in healthcare is not required; we will train candidates who demonstrate close attention to detail and strong computer literacy.
• Technical Skills: * Proficiency in Microsoft Office Suite (Word, Excel).
• Training or experience with Microsoft Copilot (or comparable Generative AI software) is a plus.
• Ability to learn and navigate Electronic Medical Record (EMR) software quickly.

Remote Work & Operational Expectations

As a fully remote position supporting a national network of Exalt Health facilities, the following expectations are essential to maintaining the "Speed to Admission" goal and ensuring seamless coordination across different regions.

Geographic & Time Zone Requirements

• Location Restraints: Candidates must reside within a United States time zone.
• Multi-Regional Support: The team supports hospitals across Arizona, Central, and Eastern time zones. Employees must be willing to work a schedule that aligns with these operational windows (e.g., a "staggered start" to ensure coverage from the start of the Eastern business day through the close of the Arizona business day).

Technical Infrastructure

• Internet Stability: Consistent access to a reliable, high-speed internet connection is mandatory. Frequent "drop-outs" or inconsistent connectivity that hinders EMR access or communication will impact performance metrics.
• Home Office Environment: Must maintain a professional, quiet work environment suitable for video conferencing and focused data entry.

Communication & Responsiveness

• Continuous Availability: Candidates are expected to be fully present and engaged during their designated shift.
• The "One-Hour" Rule: To ensure Hospital Liaisons are never stalled in the field, coordinators must respond to inquiries via Phone, Email, and Microsoft Teams Chat within one hour of receipt.
• Mandatory Daily Stand-Ups: Participation in a daily "Stand-Up" meeting via Microsoft Teams is required to review the referral queue, discuss roadblocks, and align on daily volume priorities.

Performance Monitoring

• Digital Presence: Indicators on Microsoft Teams must accurately reflect current work status.
• Metric Reporting: Success is measured by "Time-to-Completion" for PAS documents and responsiveness to field-based inquiries.

Skills and Abilities, Proficiency and Productivity Standards

• Organizes and prioritizes tasks and projects, accurately completing job responsibilities within the specified time constraints.
• Excellent attention to detail and accuracy.
• Analytical and problem-solving abilities.
• Ability to work under deadlines and handle multiple tasks.
• Speaks and communicates English effectively in verbal and written format; writes legibly.
• Reading and comprehension at the level necessary to perform job duties appropriately.
• Works cooperatively with co-workers and other hospital employees
• Functions proficiently in a Microsoft Windows environment (Outlook, Word, Excel, PowerPoint)

Physical Demands and Work Environment

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable iniduals with disabilities to perform these functions.

• Machines, Equipment Used
• Computer
• Phone
• Other electronic communication devices

Physical Requirements

• Ability to lift up to 20 pounds with or without assistance.
• Ability to stand, sit, reach, push, pull, stoop, kneel, crouch and/or crawl, grasp, use fine finger movement.

Proficiency or Productivity Standards:

• Has regular, reliable, and predictable attendance and punctuality.
• Adheres to Standards of Business Conduct.
• May be required to work weekdays and/or weekends, evenings and/or night shifts if needed to meet deadlines.
• May be required to work on religious and/or legal holidays on scheduled days/shifts.
• May be required to perform other duties as assigned by supervisor.
• This position will support cultural ersity by promoting and maintaining an inclusive work environment and culture that is respectful and accepting of ersity.

Translation Coordinator

Sign Solutions, Ipsley Barn, Berrington Close, B98 0TJ Redditch, Worcestershire, United Kingdom

Employees can work remotely

Full-time

Company Description

To access this job advert in BSL please click here https://youtu.be/6WxOarwB8Sc?si=fcgjApwc8GDGJyq7

Join Our Growing Team at Sign Solutions!

Are you passionate about making a difference? Due to our rapidly expanding client base, Sign Solutions is excited to grow our team!

Sign Solutions, founded in 1998, provides interpreting and translation services to the Deaf community across the UK. 

Our mission is 'To provide access and combat inequality by enabling people of different languages, cultures and communities to talk to each other' and we do this through our range of non‑spoken services, contributing to breaking down communication barriers for Deaf people.

Our services include face‑to‑face and pre‑booked video interpreting, Deaf Awareness Training, Access to Work support for Deaf employees, BSL translations, and our on‑demand video interpreting platform, InterpretersLive!, a service providing instant communication between Deaf and hearing people through qualified British Sign Language interpreters.

All of our services are available 24 hours a day, 7 days a week.

As an organisation with over 27 years of experience, we aim to incorporate our values into our everyday work.

Our values are to 

Empower Deaf People 

Provide Innovative Solutions 

Deliver the highest quality services 

Be responsive to our customers 

Value customer satisfaction

We are a growing organisation that is full of passionate people wanting to make a difference, if you believe you can bring enthusiasm, tenacity, and a professional approach to work, we encourage you to apply for a role with us, today!

Applicants must be UK residents and by the start of employment and have permission to work in the UK. In addition, you are required to hold or undertake a DBS check for roles within Sign Solutions.

Job Description

Translation Coordinator

Sign Solutions is looking for an experienced British Sign Language (BSL) Translation Coordinator to join our growing BSL translation team. This is an exciting opportunity to play a key role in coordinating British Sign Language (BSL) translation work that makes a real difference to accessibility and inclusion.

About the role

As Translation Coordinator, you will be responsible for managing translation and editing workflows, liaising with translators, editors, and internal teams to ensure high‑quality BSL content is delivered on time and in line with ISO standards and client expectations.

Key responsibilities

• Coordinate end‑to‑end BSL translation and editing projects including diary management
• Allocate work to translators and editors and manage deadlines
• Quality check BSL translations, subtitles, and visual alignment
• Client meetings and relationship management
• Preparing and issuing client quotes, following up as required
• Communicate with clients and internal stakeholders regarding progress and delivery
• Maintain accurate records and workflows in line with ISO requirements
• Support continuous improvement within the translation function
• Meet KPIs
• Strong coordination and multi-tasking skills

Qualifications

Skills and experience

Qualifications / experience (one of the following):

Degree in Translation (e.g. BA/MA Translation or Translation & Interpreting) and at least 2 years’ full-time professional translation experience.

Degree in another subject and at least 2 years’ full-time professional translation experience.

No degree required with at least 5 years’ full-time professional BSL translation experience.

• Experience coordinating translation or language services (desirable)
• Strong attention to detail and quality standards
• Confidence working with subtitles, editing, and BSL visual alignment
• Able to offer additional editing knowledge and/or skills
• Excellent organisation, communication, and time‑management skills
• Ability to work independently and as part of a collaborative team
• Video editing experience preferably with BSL videos/ translations and subtitling 
• Experience using Media Encoder and Premier-Pro

Salary and benefits

Salary: From £26,000 - £28,000 per annum (dependent on experience).

Location

Remote/hybrid working, with access to our Ipsley, Redditch office when required.

How to apply

If you are passionate about accessibility, language services, and delivering high‑quality BSL content, we would love to hear from you. Please submit your CV and a short supporting statement.

Additional Information

What's in it for you?

Start salary from £26,000 – £28,000 dependent on experience.

20-25 days holiday plus bank holidays (Full Time Equivalent)

Pension scheme

Training and CPD

DBS Renewal

Relocation packages available

Attendance bonus scheme

Health and Wellbeing schemes

Wellbeing Accreditations

Policies to include Mental Health, Menopause and more

Employee Assistance Programme / Cash Plan

Access to discounts from hundreds of leading retailers

Access to mental health specialist support

Birthday celebrations/gifts

Team events

Occupational Sick Pay (OSP) and (SSP)

Flexible contracts available

Work for an established company with 27 years in the industry

Supportive and flexible employer

Real Living Wage Employer

Work for a Disability Confident Leader

And more!

Sales Coordinator 

Location

Remote – Boston Area. While this role is fully remote, candidates must be based in the Boston area and able to attend in‑person meetings as needed. SEEBURGER does not maintain a physical office in this location.

Role Overview

The Sales Coordinator at SEEBURGER Inc. plays a key role in supporting sales execution, improving deal & sales activity tracking, and ensuring strong alignment across internal teams. This position focuses on sales coordination, pipeline support, cross‑functional coordination, and delivering a positive customer experience—not just calendar or meeting scheduling.

Core Responsibilities

Sales Enablement & Guidance

• Act as a trusted resource for sales representatives by providing guidance on sales processes, tracking, reporting and CRM updates.
• Support opportunity management with light assistance related to quotes, documentation, and order flow, ensuring alignment with internal sales policies.
• Ensure sales teams have access to current sales materials, pricing information, product details, and value messaging to support customer engagements.

Customer & Partner Support

• Serve as a point of contact for customer and partner inquiries related to sales processes, contracts, and offerings.
• Support timely follow‑ups with team members to ensure accurate information flow across customers, partners and internal teams and ensure seamless sales execution.
• Coordinate internally to help resolve issues related to order management, invoicing, AR, contracts, or service questions.

Sales Operations & Reporting

• Maintain accurate and up‑to‑date sales data in CRM and related systems, supporting pipeline, forecast, and customer visibility.
• Prepare sales reports and summaries related to pipeline health, bookings, renewals, and performance metrics.
• Support forecasting, audits, and leadership reviews by providing reliable data and insights.

Cross‑Functional Coordination

• Collaborate closely with Marketing, Partner Management, Finance, Legal, Sales and Technical teams to support smooth sales execution and customer engagement.
• Assist with coordinating proposals, contracts, and solution documentation across teams to reduce sales cycle friction.
• Help ensure customer expectations align with delivery, implementation, and support capabilities.

Strategic Sales Support

• Support sales leadership initiatives focused on enablement, process improvement, and operational efficiency.
• Assist with go‑to‑market initiatives and promotional activities by tracking execution and sharing field feedback.
• Identify trends, risks, and improvement opportunities within the sales process and proactively communicate insights.

Key Skills & Qualifications

• Strong Communication & Advisory Skills
• Sales Operations Experience: Familiarity with sales processes, CRM systems, reporting, and deal lifecycle support.
• Analytical & Problem‑Solving Skills: Comfortable analyzing data and helping resolve complex or multi‑stakeholder scenarios, build analytics and reports
• Cross‑Functional Collaboration: Experience working across departments in a fast‑paced, global environment.
• Attention to Detail: Ensures accuracy across sales documentation, pricing inputs, and operational data.

Title: Clinical Training Specialist

Location: Remote

Type: Full-Time

Workplace: remote

Category: Practice Operations

Job Description:

In this role, you will be a key player in shaping the onboarding and ongoing training experiences for clinicians at Included Health. As a Clinical Training Specialist, you will translate complex clinical policies. You will create engaging digital learning materials. You will also work closely with different service lines as priorities change. If you enjoy being hands-on with learners and want to make an impact by enhancing training through innovative tech tools, this position could be a great fit for you. This is a fully remote position.

Responsibilities:

1. Cross-Service Line Clinical Facilitation

Deliver live virtual training (group sessions, small-group breakouts, and 1:1 coaching) for clinical new hires and tenured clinicians across Virtual Care and Population Health service lines.

Facilitate a mix of foundational, workflow, and application-based sessions (e.g., documentation practice, care plan workflows, triage scenarios, navigation workflows) using adult learning best practices.

Support or co-lead clinical simulations, mock calls, and role plays, observing performance, giving clear, behavior-based feedback, and escalating clinical safety concerns appropriately.

Flex into different service lines as hiring volume, redesign work, or audit findings shift the training portfolio — maintaining sufficient cross-training to be safe and effective wherever you are deployed.

2. Cohort Support & Learner Coaching

Partner with the Senior Clinical Training Specialists to execute the day-to-day plan for new hire cohorts (agenda, timing, logistics, handoff points).

Monitor learner engagement, participation, and performance during sessions; identify iniduals who need additional support and provide targeted coaching or remediation as directed by the Senior(s) and Manager.

Use rubrics, checklists, and competency tools to document learner progress and escalate concerns regarding readiness for independent work.

Contribute to a psychologically safe learning environment where clinicians can practice, make mistakes, and receive direct but supportive feedback.

3. Content Execution & Maintenance

Prepare and use existing training materials (slides, facilitator guides, job aids, scenarios, and exercises) created and/or approved by the Senior Clinical Training Specialists, Manager, and CKE team.

Make updates to decks and facilitator notes (e.g., correcting screenshots, refining examples, clarifying steps) while ensuring changes remain aligned with the approved workflow and documentation in the Clinical Resource Center (CRC).

Surface content gaps or inconsistencies you see during training (e.g., slide doesn’t match CRC, workflow screenshot is outdated) so they can be prioritized for formal updates.

Use LMS and training tools at a proficient user level (launching sessions, tracking completions, pulling basic reports).

4. Data, Feedback, and Continuous Improvement

Capture and share learner feedback, questions, and pain points from the classroom in a structured way to inform curriculum improvements and service-line decisions.

Use available data (e.g., knowledge checks, simulation scores, survey results) to describe trends you’re seeing in learner performance and experience, and to validate where additional coaching or clarification is needed.

Participate in course audits, pilots, and retrospectives, giving concrete recommendations on pacing, activities, and scaffolding from the trainer perspective.

Champion a “Spirit of Inquiry” by modeling curiosity, evidence-based practice, and openness to feedback in your own facilitation.

5. Surge Support & Operational Flex

During surge periods or large cohorts, act as co-facilitator/producer, managing breakout rooms, chat questions, tech issues, and basic operational workflows so Senior Trainers can focus on high-complexity clinical teaching and stakeholder interactions.

Lead or co-lead baseline operational sessions (e.g., navigation of training environments, structured documentation practice, non-clinical workflows) when appropriate to free up Senior bandwidth.

Adhere to and reinforce capacity rules and surge protocols defined by the Manager and Senior Trainers (e.g., ratio rules, blackout dates, backup facilitator coverage).

Qualifications:

• Clinical credentials: RN/BSN or other equivalent clinical degree with an active, unrestricted license (or able to reactivate an expired license, if applicable).

• 2+ years of clinical experience in a healthcare setting (ambulatory, telehealth, case management, triage, or related).

• 1+ years of experience in clinical training, precepting, clinical education, or adult learning (formal training role, preceptor, or significant education responsibilities).

• Robust virtual facilitation skills (Zoom/Google Meet or similar).

• Demonstrated ability to explain complex clinical workflows in clear, functional language and to give direct, respectful feedback to peers or learners.

• Comfortable flexing between service lines, cohorts, and work streams as priorities change.

• Proven ability to build trust with clinicians, people leaders, and cross-functional partners.

• Experience with Instructional Design frameworks (ADDIE, SAM) to effectively direct the build work of others

• Familiarity with Articulate Rise/Storyline (enough to perform basic edits or content reviews).

This range reflects the minimum and maximum target for new hire salaries for candidates based on their respective Zone. Below is additional information on Included Health's commitment to maintaining transparent and equitable compensation practices across our distinct geographic zones.

Starting base salary for the successful candidate will depend on several job-related factors, unique to each candidate, which may include, but not limited to, education; training; skill set; years and depth of experience; certifications and licensure; business needs; internal peer equity; organizational considerations; and alignment with geographic and market data.

In addition to receiving a competitive base salary, the compensation package may include, depending on the role, the following: 

Remote-first culture

401(k) savings plan through Fidelity

Comprehensive medical, vision, and dental coverage through multiple medical plan options (including disability insurance)

Full suite of Included Health telemedicine (e.g. behavioral health, urgent care, etc.) and health care navigation products and services offered at no cost for employees and dependents 

Generous Paid Time Off ("PTO") and Discretionary Time Off (“DTO")

12 weeks of 100% Paid Parental leave

Family Building Benefit with fertility coverage and up to $25,000 for Surrogacy & Adoption financial assistance

Compassionate Leave (paid leave for employees who experience a failed pregnancy, surrogacy, adoption or fertility treatment) 

11 Holidays Paid with one Floating Paid Holiday

Work-From-Home reimbursement to support team collaboration and effective home office work 

24 hours of Paid Volunteer Time Off (“VTO”) Per Year to Volunteer with Charitable Organizations

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included.

Title: Admissions File Reader (2026-49657)

Location:USA

Job Number: 2026-49657

Category: Other

Shift: Day

Exempt/Non-Exempt: Non Exempt

Business Unit: UMass Chan Medical School

Department: School - Admissions - W411000

Job Type: Temporary

Union Code: Non Union Position-W00-Non Benefited

Num. Openings: 6

Post Date: May 1, 2026

Work Location: 100% Remote

Job Description:

Salary Minimum: USD $48,000.00/Yr.

Salary Maximum: USD $62,400.00/Yr.

POSITION SUMMARY:

The Admissions Office at the T.H. Chan School of Medicine at UMass Chan Medical School seeks a part-time, seasonal admissions application reader. The purpose of the reader is to review applications online and complete an objective, structured assessment form. Inquiries from iniduals who have experience with erse populations and who have worked to promote broad representation and access in educational or health fields are especially encouraged. Admissions information is highly confidential, and the admissions file reader must maintain the privacy and security of applicant materials and admissions processes at all times.

This position is remote/virtual and does not require in-person work. The reader will complete application reviews in two-week cycles, reading several hundred applications during each cycle. The work can be completed at any time during the cycle as long as the work has been completed by the Friday afternoon at the end of each cycle. The only scheduled work would be a once weekly meeting via zoom during a weekday, arranged at a mutually acceptable time. This position requires close cooperation with the Admissions Office staff to assist in the screening process of medical school applications.

Weekly work hours for this position are approximately twenty but could be increased if desired by the reader. The compensation for this position is paid at a rate of $30/hour with the expectation of 3 applications reviewed and scored per hour. This is a non-benefitted position.

The duration of the assignment for the 2025 - 2026 admissions cycle is July 14, 2025 through Dec 31, 2025, subject to annual renewal depending on job performance and the admissions office's needs.

We will not consider candidates for this position who are a) parents, guardians, siblings or other close relations to an inidual who is in the process of or planning to apply to medical school regardless of whether the related inidual plans to apply to the T.H. Chan School of Medicine; b) independent college consultants to any students applying or planning to apply to medical school; c) employees or regular volunteers of any other college admissions office or pre-health office.

ESSENTIAL FUNCTIONS:

• The admissions application reader will conduct holistic reviews of application files and meet to discuss screening processes by Zoom.
• Under the supervision of the Director of Admissions, the admissions application reader will read the entire AMCAS and secondary applications to complete the primary screen.

REQUIRED QUALIFICATIONS:

• Basic Computer Skills
• Ability to effectively use the Zoom videoconferencing application.
• Excellent organizational and time management skills
• Ability to work accurately and independently
• Ability to interact with a erse population and show sensitivity for cultural differences

PREFERRED QUALIFICATIONS:

• Masters degree or greater
• 1-2 years of experience in admissions, recruitment, or student support in an academic environment, direct teaching experience, and/or direct healthcare delivery experience
• Experience working to improve inclusive excellence, equity, access, ersity or social justice in an educational or healthcare setting

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Title: Part Time Clerk - AZ Phoenix

Location: Glendale United States

Job Description:

To meet the needs of the Church, we seek to build teams that represent the erse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

Job Description

This role helps to foster self-reliance, care for the poor and the needy, and provide opportunities for giving and service by: helping members become economically and emotionally self-reliant; providing access to essential food and clothing items, helping members prepare for and respond to disasters; and providing humanitarian aid to relieve suffering; thus furthering the mission of the Church.

This position provides entry level secretarial and clerical support to the manager and/or counselors in an office. The incumbent maintains a confidential, client friendly atmosphere. The number of on-call clerks needed in an office and the number of hours they each work will depend upon the number of hours worked by on-call counselors.

Responsibilities

1. Uses personal computers and other standard office equipment and software programs.
2. Screens phone calls, mail, and visitors for assigned managers/counselors.
3. Keeps track of assigned managers/counselors calendars and makes appointments on software.
4. Creates and maintains database and files.
5. Follows standard Family Services Policies and Procedures.
6. Keeps work area in a clean, safe and orderly condition.
7. May provide back-up support for Advanced MD and Bluestep.

Qualifications

1. Demonstrated proficiency in secretarial skills normally developed with at least 1 year of experience or comparable training.
2. Must be proficient with Microsoft products.
3. Must be able to type 60 words per minute.
4. Must have excellent interpersonal and telephone skills.
5. Must be able to handle sensitive and confidential matters.
6. Ability to work with basic computer functions.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified iniduals with known disabilities.

• Job Identification374675
• Job CategoryAO - Administration/Operations
• Locations 6833 W Bell Rd, Glendale, AZ, 85308, US(On-site)
• Job SchedulePart time
• Regular or TemporaryTemporary
• Worker TypeEmployee
• Number of Openings1

Title: Virtual Care Nurse

Requisition ID

2026-465966

Department

Virtual Health Services

Hours / Pay Period

72

Shift

Day

Standard Hours

Full-time, 6A-6P

Location

TX-LUFKIN

Posted Pay Range

$34.69 - $51.59 /hour

Telecommute

Yes

Job Description:

Where You’ll Work

Serve East Texas at St. Luke’s Health Memorial Lufkin, a 279 bed facility and a member of CommonSpirit Health. Be part of the area's first Joint Commission Certified Primary Stroke Center, working with board-certified neurologists and neurosurgeons to offer full-spectrum stroke care. Nationally recognized as a HealthCare Center of Excellence, you will provide compassionate, comprehensive health care, including a large emergency department, dedicated imaging, OBGYN, and specialized wound care services.

St. Luke’s Health Memorial Lufkin, now part of CommonSpirit Health formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health, has been serving our community since 1954. Operating 137 hospitals and more than 1,000 care sites across 21 states, making our services accessible to nearly 1 in 4 U.S. residents. We proudly provide a vast array of services that help us keep our community safe and healthy. 

If you are committed to humankindness, social justice, health equity and prepared to deliver care in new, innovative ways, you belong with us!

Job Summary and Responsibilities

The Virtual Nurse will develop the plan of care and provide comprehensive oversight of the care of the patient remotely on an acute care, medical-surgical unit. The virtual model will include a Virtual Command Center (VCC) where the Virtual Care Nurse will anticipate and direct the care of the patient through evaluating health promotion, risk reduction and clinical decision making. The Nurse assumes accountability for client care outcomes through the assimilation and application of evidence based practice to design, implement, and evaluate client plans of care in a virtual environment setting. The Virtual Care Nurse will design, implement, and evaluate client care by coordinating, delegating and supervising the care provided by the unit based health care team, including registered nurses, licensed practical nurses, certified assistants, social workers, case managers and allied health professionals. A high degree of professional competence and autonomy will be demonstrated in performing the roles of 1) clinician 2) educator 3) consultant/collaborator 4) leader.

Specialty: Med Surg Tele, Acute Care

Hospital VIC Nurse will Support: St.Luke's Health Memorial Lufkin

Position Office Location: Remote, 0-25% Travel

Regular Scheduled Hours: 3 (12/hr) Shifts, Rotating Weekends

Job Requirements

Minimum Qualifications:

• Bachelors in Nursing, BSN degree (or must be actively in pursuit of a BSN degree)
• Licensed to practice as a Registered Nurse in the State of Texas
• Outcomes management experience
• American Heart Association Basic Life Support (BLS)
• American Heart Association Advanced Cardiovascular Life Support (ACLS)

Minimum Experience:

Med Surg Tele, Acute Care 

Three (3) years of RN experience in an acute care facility 

Three (3) years of nursing preceptor experience 

Two (2) years in a nursing leadership role (Charge RN role applicable)

Preferred Minimum Experience:

Five Plus (5+) years of RN Med Surg Tele experience in an acute care facility strongly preferred 

Minimum Knowledge, Skills, and Abilities:

• Effective Communication
• Knowledge of the principles and skills of the nursing process to provide patient care and treatment.
• Critical thinking skills
• Demonstrates excellent interpersonal skills both written and verbal
• Basic Computer skills

Assistant Office Manager

Hybrid

General

New York, New York, United States

OverviewApplication

Description

MSQ is a global marketing and technology services group helping businesses build commercial momentum. It’s one of the world’s fastest-growing organizations of its kind, offering flexibility, choice and transparency to clients.   

With around 1,900 people working across 24 global offices, MSQ’s agencies incorporate 26PMX, Big Spaceship, Elmwood, Forge, Miri Growth, MSQ DX, PRECIOUS, Smarts, Stein, The Gate and Walk-In Media. These are underpinned by dedicated specialist capabilities that super-charge the wider group, such as M3 Labs (global creative production), MSQ Intelligence, MSQ Sport + Entertainment and MSQ/Sustain.

MSQ delivers growth for businesses like Diageo, Mars, Chase, Dropbox, PepsiCo. Fusing the right mix of capabilities to unlock momentum, all led by a single, senior partner who orchestrates agile, flexible resources around a brand’s needs, underpinned with AI.

Unique to an international, independent group of its scale and reach, a significant portion of the MSQ’s team are shareholders in the group.

The Role

This is a great opportunity for someone early in their career who's eager to learn how a creative agency operates from the inside out. You are the face of our agency — the first person clients, guests, and new hires encounter — and you take that seriously. You'll split your time between supporting the CEO and keeping our office running smoothly, making you a central part of how MSQ & Big Spaceship functions every day.

You're a natural host. You remember names, you make people feel taken care of, and you keep things humming without anyone having to ask. If you're organized, self-motivated, and genuinely energized by taking care of the people around you, this role has a lot to offer — and a real path to grow with us.

What You'll Do

Executive & Leadership Support

• Help manage the CEO's calendar, flag conflicts, and keep schedules on track
• Help book travel — flights, hotels, ground transportation — and handle logistics as plans change
• Assist with special projects like client gifting, culture initiatives, and event coordination
• Handle sensitive information with absolute discretion — confidentiality is non-negotiable in this role

Office & Visitor Experience

• Serve as the first point of contact for all visitors — greet guests warmly, manage check-in, maintain the visitor log, and notify the right team members
• Keep the office environment clean, organized, and stocked throughout the day
• Sort and distribute mail and manage incoming and outgoing shipments
• Order and restock food, beverages, and office supplies for the kitchen and common areas
• Help set up and break down meeting rooms; assist with logistics for team events and gatherings
• Help onboard new employees with office tours and building access
• Submit facilities and maintenance requests as needed

Logistics

This is a hybrid role based in New York City. Core in-office hours are Tuesday – Thursday, 8:30 AM – 5:00 PM. Monday and Friday are remote, with occasional in-office availability on those days when needed.

Requirements

• 1–2 years of experience in an office, administrative, or customer-facing role
• Based in NYC and able to commute to our office Tuesday – Thursday
• Exceptionally organized — you run a tight ship without making it feel that way
• A natural people person who lights up when taking care of others
• Self-starter who notices what needs to be done and does it before being asked
• Calm and professional under pressure, with a warm presence that puts people at ease
• Discretion and good judgment when handling sensitive information
• Strong written and verbal communication skills
• Familiarity with Microsoft Office

Benefits

The salary band for this role is $60,000 - $70,000.

Where a prospective new hire's base salary will fall within this band depends on several factors including their qualifications and experience, the skill level required in the role, market rates, and the salaries of existing crew members at Big Spaceship within the same role to maintain equity.

Administrative Assistant - Commercial Insurance

Hybrid Working

Kalispell, MT

Full time

R0035917

Are you an office guru?

Are you brilliant at multi-tasking?

Do you thrive in a busy, ever-changing environment?

Then keep reading, this might be the perfect opportunity for you!

WHO IS HUB?

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and iniduals in our local communities.

HUB International was born in 1998 with the merger of 11 privately held insurance brokerages and has since grown to one of the largest brokers in the world. We are a network of more than 400 integrated brokerages across North America - all carrying the HUB banner.

Our structure gives us the technology and expertise of a large firm but still maintains the local flavor of each of our offices, enabling our teams to preserve their own unique regional culture.

HUB Gives!

Service is one of our founding values – not an abstract concept but a commitment. And we believe that no one deserves that commitment more than our clients and the communities in which we all live and work. Each regional hub has adopted projects in their regions which allow them to give, volunteer, engage, and serve their communities.

ABOUT THE OPPORTUNITY:

The Policy Service Associate will provide administrative and clerical support to department members.  Works directly with Account Managers to assist in processing client requests for service; processing endorsements, cancellations, and binders; requesting worksheets and experience modifications at renewal; verifying and maintaining account files. 

Assist with maintaining client relationships.  Learning to use carrier websites for online quoting.  Learning to become more independent and proficient at tasks performed for others for the purpose of serving clients directly in the future and handling own book of business.  The Policy Service Associate takes primary direction from assigned mentor. 

WHAT YOU BRING TO THE TABLE:

You are perfect for this opportunity if you hold a high school diploma/GED (some college preferred), and at least 2 years of office/administrative experience. Insurance experience is preferred but not required, and you will be required to obtain a Property & Casualty license if you don't already have one which HUB will pay for you to acquire. We will allocate business hours to studying for this exam as well.

Additionally, if you have excellent communication and interpersonal skills with the ability to work in a team environment, and if you can hold your own while working on a computer (Microsoft Office Suite and Outlook), you will find our HUB culture a great fit. If this describes you, then keep reading.

WHAT DOES HUB OFFER YOU?

At HUB, we believe in giving our employees the room and space they need to do their job.  We believe in paying a fair wage with bonus opportunities and offering great benefits like:

• 401k plan where the Company matches 50% of the first 6% you contribute

• Paid parental leave

• Medical, dental, and vision options

• Robust wellness program

• Paid vacation, paid holidays, floating holidays and more!

We offer a large selection of benefits that are customizable to fit your personal needs - a portfolio of both comprehensive and affordable choices.

Our work environment encourages critical and independent thinking, problem-solving and project-management.  We trust our employees to make good decisions for our clients, and we give them the space to do that.  Our work atmosphere is comfortable and offers a “dress for your day” policy as well as a flexible work schedule.

LIKE US SO FAR?

Take the first step toward creating a future that combines a erse, challenging work environment with financial security and career satisfaction. Apply online today!

Are you a veteran? Disabled? We welcome ALL candidates and are proud of our wonderfully erse employee population.

Department Account Management & Service

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

Administrative Assistant

Hybrid Working

Gillette, WY

Full time

R0036169

Job Description

Are you an office guru?

Are you brilliant at multi-tasking?

Do you thrive in a busy, ever-changing environment?

Then keep reading, this might be the perfect opportunity for you!

WHO IS HUB?

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and iniduals in our local communities.

HUB International was born in 1998 with the merger of 11 privately held insurance brokerages and has since grown to one of the largest brokers in the world. We are a network of more than 400 integrated brokerages across North America - all carrying the HUB banner.

Our structure gives us the technology and expertise of a large firm but still maintains the local flavor of each of our offices, enabling our teams to preserve their own unique regional culture.

HUB Gives!

Service is one of our founding values – not an abstract concept but a commitment. And we believe that no one deserves that commitment more than our clients and the communities in which we all live and work. Each regional hub has adopted projects in their regions which allow them to give, volunteer, engage, and serve their communities.

ABOUT THE OPPORTUNITY:

The Policy Service Associate will provide administrative and clerical support to department members.  Works directly with Account Managers to assist in processing client requests for service; processing endorsements, cancellations, and binders; requesting worksheets and experience modifications at renewal; verifying and maintaining account files. 

Assist with maintaining client relationships.  Learning to use carrier websites for online quoting.  Learning to become more independent and proficient at tasks performed for others for the purpose of serving clients directly in the future and handling own book of business.  The Policy Service Associate takes primary direction from assigned mentor. 

WHAT YOU BRING TO THE TABLE:

You are perfect for this opportunity if you hold a high school diploma/GED (some college preferred), and at least 2 years of office/administrative experience. Insurance experience is preferred but not required, and you will be required to obtain a Property & Casualty license if you don't already have one which HUB will pay for you to acquire. We will allocate business hours to studying for this exam as well.

Additionally, if you have excellent communication and interpersonal skills with the ability to work in a team environment, and if you can hold your own while working on a computer (Microsoft Office Suite and Outlook), you will find our HUB culture a great fit. If this describes you, then keep reading.

WHAT DOES HUB OFFER YOU?

At HUB, we believe in giving our employees the room and space they need to do their job.  We believe in paying a fair wage with bonus opportunities and offering great benefits like:

• 401k plan where the Company matches 50% of the first 6% you contribute

• Paid parental leave

• Medical, dental, and vision options

• Robust wellness program

• Paid vacation, paid holidays, floating holidays and more!

We offer a large selection of benefits that are customizable to fit your personal needs - a portfolio of both comprehensive and affordable choices.

Our work environment encourages critical and independent thinking, problem-solving and project-management.  We trust our employees to make good decisions for our clients, and we give them the space to do that.  Our work atmosphere is comfortable and offers a “dress for your day” policy as well as a flexible work schedule.

LIKE US SO FAR?

Take the first step toward creating a future that combines a erse, challenging work environment with financial security and career satisfaction. Apply online today!

Are you a veteran? Disabled? We welcome ALL candidates and are proud of our wonderfully erse employee population.

Department Account Management & Service

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

Executive Assistant to Presidential Advisor, Science & Technology Policy

Functional Area: Office Support

Department: Office of the President

School Area: President & Chairman of the Corporation

Pay Range Minimum: $40.00

Pay Range Maximum: $50.50

Employment Type: Full-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule: Monday-Friday

EXECUTIVE ASSISTANT TO THE PRESIDENTIAL ADVISOR, SCIENCE AND TECHNOLOGY POLICY, Office of the President, provides high-level and varied administrative support to the Presidential Advisor, Science and Technology Policy; provides administrative support to Vice President for Government Affairs when on Cambridge campus; manages day-to-day operations of the office; coordinates complex calendar management, intricate domestic and international travel, and multifaceted logistics and materials for meetings; monitors correspondence and composes and edits documents, presentations, and reports; anticipates needs and assists with moving the Presidential Advisor’s priorities forward; tracks action items and commitments; represents the Presidential Advisor to senior stakeholders; processes travel expense reports and vendor payments, prepares purchase orders, and maintains financial records; and coordinates events and works on special projects, as needed.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of seven years of administrative, office, or related experience; ability to anticipate the needs of the office and act strategically; excellent interpersonal, organizational, time management, project management, and writing and communication skills; ability to build and maintain strong relationships with all levels of the Institute and with the external community; judgment, tact, and discretion with sensitive and confidential information; self-motivation and a bias for action; ability to work well under pressure while handling multiple tasks simultaneously; advanced-level computer skills, including proficiency with Microsoft Office, SAP, and Concur; ability to work in different platforms and learn various technologies; and ability to work independently and function effectively as a member of a team. 

PREFERRED: Bachelor's degree; experience working with C-suite executives within a large organization or university environment; and proficiency using a Mac.

Creative Assistant

Hybrid

VM & Store Design

Full time

50155015

New York, New York, United States

Description

The Creative Assistant will support the VP of Store Design, Visual Merchandising and Creative Services across all activities and projects planned on our distribution calendar. This inidual will support the team in all administrative tasks such as meeting notes, meeting agendas, travel booking, expenses, product ordering, deliveries and general tasks at Charlotte Tilbury Beauty. This role also requires the assistant to cultivate strong partnerships with the Creative Team and provide support as needed. In addition, the assistant will build and maintain relationships with external field teams, vendors, and printers, while managing follow-up processes to ensure directives are executed with exceptionally high standards across campaign and store launches. This role is based in our New York office (hybrid) and requires occasional travel to support new store launches and vendor reviews. This role will include supporting all SD, VM and CS on design collateral, raising PO’s, preparing meeting agendas, and coordination with vendors and cross functional teams. Day-to-day activities will vary depending on the priority of the business and on the level of visual merchandising work being undertaken.

Responsibilities:

• Complete VP and senior team members T&E expenses and travel including flight and hotel booking
• Co-ordinate team events, retail safaris and internal/external gifting
• Competitor research and presentations on a quarterly basis
• Attend regular meetings with wider teams to ensure a collaborative working relationship with cross function teams, ensuring clear and concise meeting notes are taken and issued following creative led collaborations
• Graphic art working support across VM and Creative Services
• Support team in campaign execution and new store openings, artwork, vendor communication, deliveries and ordering
• Support team to complete planograms for each campaign across the region
• Leverage strong organizational and communication skills to manage multiple projects at one time and delivered on time with production and delivered to store for launch
• Create presentations/concepts/ artwork/ design proposals alongside the VM, SD and CO team
• Arrange NPD creative review meetings
• Raise PO’s, receive and keep track of invoices, control expenditure of any orders placed for each inidual project
• Manage databases and distribution lists for campaign launches
• Order products from suppliers, as well as internal product distribution
• Logistics, tracking and storage coordination of VM props
• Coordinate shipments and deliveries with vendors for VM installations
• Collaborate with cross functional teams to design and produce artwork for all Office interior updates

Requirements

Key Selection Criteria

• Organized, pro-active self-starter with an ability to work in a fast-moving environment
• Excellent time and project management skills with a proactive nature and results-driven, positive “can do” attitude
• Strong attention to detail to produce accurate and high-quality work
• Effectively communicates and has strong interpersonal skills
• Has a strong interest in cosmetics, fashion, retail and product
• Team player with a logical mind who can also deliver commercially, accurately, and effectively
• Able to work autonomously, but also thrives in a team environment
• Excellent eye for detail, style, design, and color
• Resourceful and creative problem solver
• Has strong communication and email etiquette
• Confident in organizing team wide gatherings
• Be malleable to shifting demands while having a strong sense of prioritization
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Illustrator, Photoshop and InDesign
• Design degree preferred

Benefits

Base Salary Range $60,000-65,000**

Company Benefits

• Generous staff discount to use on all products
• Medical, dental, and vision benefits
• Commuter Benefits (Pre-tax)
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• 401(k) with Company match
• Paid Time Off
• Birthday PTO

**Charlotte Tilbury, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting**

Title: Intake Support Specialist

Location: Remote (United States)

Department: Intake

Job Description:

Job Responsibilities:

• Handle all incoming corrections-related calls and manage ongoing tasks.
• Process and manage all leads, ensuring timely follow-ups.
• Monitor systems for client release dates and take appropriate action.
• Schedule and coordinate calls, assigning them to intake specialists as needed.
• Make contact with leads upon their release date and address any additional needs they may have.
• Send information to an intake specialist for application filing once contact is made with a client.
• Oversee all existing tasks related to client needs.
• Perform other tasks as required to support the needs of clients effectively.

Requirements:

• Proven experience in an administrative role.
• Excellent verbal and written communication skills.
• Ability to manage a fast-paced work environment.
• Strong interpersonal skills and a friendly, approachable demeanor.
• Proficiency in Google Workspace.
• Ability to multitask and prioritize tasks effectively.
• Reliable internet connection for remote work.
• High school diploma or equivalent.

Preferred Qualifications:

• Experience working in a remote or virtual office environment.
• Knowledge of virtual phone systems and online scheduling software.

Schedule: 

• 8 hours per day, 5 days a week, occasionally available overtime

Benefits:

• Remote first policy
• Large responsibility from the start
• The ability to ascend within the company
• A team of creative, transparent entrepreneurs driven to accomplish our mission

Title: Remote - Occupational Therapist (OT)

Location: Atlanta, GA United States

Job Description:

Company Description

All Care Therapies is a leading provider of Physical, Occupational, Speech, and ABA therapy services, delivering care through virtual, in-home, and clinic-based settings across California, Texas, and Nevada. We serve iniduals of all ages, combining innovative technology with a collaborative, patient-centered approach. Our dedicated clinicians provide flexible, high-quality care that meets patients where they are, supporting recovery, enhancing communication, and driving meaningful, long-term outcomes.

We are hiring in all 50 states to provide services for clients in California. We are also offering reimbursement for California licensure!

Are you Interested in Teletherapy? Join our OT team!

The Remote Occupational Therapist will be responsible for providing occupational therapy services to patients via telehealth. They will work with a erse caseload of patients, assessing their needs, developing treatment plans, and delivering therapeutic interventions to promote improved functional abilities and independence.

What You Will Do

• Assessments: Conduct thorough evaluations of patients' physical, cognitive, and emotional functioning to determine their needs and goals.
• Treatment Planning: Develop inidualized treatment plans and goals for patients based on assessment findings.
• Intervention: Provide remote occupational therapy services, including exercises, activities, and interventions to help patients achieve their goals and improve their functional abilities.
• Education: Educate patients and their caregivers on techniques and strategies to enhance their independence and well-being.
• Documentation: Maintain accurate and up-to-date patient records, including progress notes, treatment plans, and other necessary documentation.
• Compliance: Adhere to relevant ethical and legal standards and regulations, including patient privacy and confidentiality (e.g., HIPAA compliance).
• Technology: Utilize telehealth platforms and tools effectively to conduct remote therapy sessions.
• Continuing Education: Stay current with the latest developments in occupational therapy and engage in ongoing professional development.

Qualifications

• Master's degree or higher in Occupational Therapy from an accredited program.
• Active CA State Occupational Therapy License or ability to apply
• Experience in a clinic or school setting or successful clinical interview
• Technical proficiency to conduct teletherapy through our all-inclusive platform
• Should be comfortable working with pediatrics (18 months+)
• Feeding and/or Hand Therapy experience preferred but not required
• Bilingual in Spanish preferred but not required

Why Join Us

• We are a therapist-owned and operated organization
• Career Advancement - We believe in recognizing high-performing teams
• Efficient web-based documentation system
• Growing company in a new model of service delivery
• Monthly team meetings
• Supportive collaboration with the Clinical team and Supervisors
• Training, assessments, and materials provided

Compensation

1099 | Bilingual - $60.00 for 60-minute evaluations and $30.00 for 30-minute therapy sessions.

1099 | Non-Bilingual - $56.00 for 60-minute evaluations and $28.00 for 30-minute therapy sessions.

W2 | $43.00 - $56.00 per hour commensurate with experience, qualifications, and bilingualism.

• Reimbursement for licensure(s) will be paid out after 145 hours of work.

Additional Information

All your information will be kept confidential according to EEO guidelines.

All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Title: Associate Office Manager

Location: New York City, NY United States

Job Description:

Our Mission:

6sense's mission is to multiply what matters: growth, retention, and efficiency.  We envision a future where companies, teams and people reach their full potential.

Our People:

People are the heart and soul of 6sense. We serve with passion and purpose. We live by our Being 6sense values of Win as One Team, Stay Curious, Do The Right Thing, Own the Outcome, and Create Belonging.  Every 6sensor plays a part in defining the future of our industry-leading technology.  6sense is a place where difference-makers roll up their sleeves, take risks, act with integrity, and measure success by the value we create for our customers.  We want 6sense to be the best chapter of your career. 

THIS IS A PART TIME ROLE, AROUND 20-25 HOURS PER WEEK!!!

Associate Office Manager @ 6sense! 

We are seeking to hire an Associate Office Manager to join our team. If you are a passionate, positive self-starter devoted to delivering a best-in-class experience to employees, 6sense wants to hear from you!   

THE COMPANY:  

The 6sense Account Based Orchestration Platform helps revenue teams identify and close more opportunities by putting the power of AI, big data and machine learning behind every member of the B2B revenue team, empowering them to uncover anonymous buying behavior, prioritize fragmented data to focus on accounts in market, and engage resistant buying teams with personalized, multi-channel, multi-touch campaigns. 6sense helps revenue teams know everything they need to know about their buyers so they can easily do anything they need to do to generate more opportunities, increase deal size, get into opportunities sooner, compete and win more often. 

Associate Office Manager duties and responsibilities:  

• Ensure general office readiness (ordering snack and supplies, basic cleaning, organizing, etc)
• Coordinate employee and guest visits, ensuring adequate space is reserved and access requests are submitted.
• Resolve workplace tickets for office via Atlas (events, office support, access, general questions, etc)
• Coordinate on-site events, including catering, space booking, access, and day to day assistance
• Plan and execute onsite employee events
• Coordinate with office maintenance and vendors as needed

Base Salary Range: $66,937.50 - $88,175.00. The base salary range represents the anticipated low and high end of the base salary range for this position. Actual salaries may vary and may be above or below the range based on various factors, including but not limited to work location and experience. The base salary is one component of 6sense's total compensation package for this position. 

Notice of Collection and Use of Personal Information for California Residents: California Recruitment Privacy Notice and Policy

Our Benefits: 

Full-time employees can take advantage of health coverage, paid parental leave, generous paid time-off and holidays, quarterly self-care days off, and stock options. We'll make sure you have the equipment and support you need to work and connect with your teams, at home or in one of our offices. 

We have a growth mindset culture that is represented in all that we do, from onboarding through to numerous learning and development initiatives including access to our LinkedIn Learning platform. Employee well-being is also top of mind for us. We host quarterly wellness education sessions to encourage self care and personal growth. From wellness days to ERG-hosted events, we celebrate and energize all 6sense employees and their backgrounds. 

Equal Opportunity Employer: 

6sense is an Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]. 

We are aware of recruiting impersonation attempts that are not affiliated with 6sense in any way. All email communications from 6sense will originate from the @6sense.com domain. We will not initially contact you via text message and will never request payments. If you are uncertain whether you have been contacted by an official 6sense employee, reach out to [email protected]

Title: Administrative Assistant - Part Time

Location: Farmington Hills United States

Job Description:

Company Description

We Are Bosch.

At Bosch, we shape the future by inventing high-quality technologies and services that spark enthusiasm and enrich people's lives. Our areas of activity are every bit as erse as our outstanding Bosch teams around the world. Their creativity is the key to innovation through connected living, mobility, or industry.

Let's grow together, enjoy more, and inspire each other. Work #LikeABosch

• Reinvent yourself: At Bosch, you will evolve.
• Discover new directions: At Bosch, you will find your place.
• Balance your life: At Bosch, your job matches your lifestyle.
• Celebrate success: At Bosch, we celebrate you.
• Be yourself: At Bosch, we value values.
• Shape tomorrow: At Bosch, you change lives.

Job Description

• General Administrative Support:

• Scheduling and coordinating meetings, appointments, and conference calls, including booking rooms and preparing agendas.

• Maintaining and organizing physical and electronic filing systems, ensuring accuracy and accessibility.

• Support travel and expenses for the team.

• Part-Time Hours (20 Hours Per Week)

• Document Preparation and Management:

• Drafting, editing, and formatting various documents, reports, presentations, and correspondence.

• Proofreading documents for grammar, spelling, and accuracy.

• Communication & Coordination:

• Assisting with internal and external communications, including email correspondence.

• Coordinating with various departments and external vendors as needed.

• Ad-Hoc Support:

• Performing other administrative tasks and projects as assigned by management.

Qualifications

• Experience:

• 5+ years of proven experience in an administrative assistant or similar role.

• Technical Skills:

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Forms) is essential.

• Organizational & Time Management Skills:

• Exceptional organizational and multitasking abilities, with the capacity to prioritize tasks effectively in a fast-paced environment.

• Excellent attention to detail and accuracy.

• Communication Skills:

• Excellent verbal and written communication skills with a professional and friendly demeanor.

• Interpersonal Skills:

• Positive attitude, proactive work ethic, and a willingness to learn.

• Ability to work independently with minimal supervision and as part of a team.

• High level of professionalism and discretion when handling sensitive information.

Preferred Qualifications:

• Experience with graphic design,
• Knowledge, experience, and eagerness regarding AI and other Digital Tools, including LLMs, video-producing software, and data reporting software
• Previous experience with a Bosch-affiliated entity

Additional Information

Equal Opportunity Employer, including disability / veterans

• Bosch adheres to Federal, State, and Local laws regarding drug-testing. Employment is contingent upon the successful completion of a drug screen and background check. Candidates who have been offered the position must pass both screenings before their start date.

Thanks to the work of every associate, Bosch has been recognized for award-winning by the following organizations:

Great Place to Work Certified, 2024

Fortune's World's Most Admired Companies, 2024

America's Best Large Employers, 2024

America's Best Employers for Diversity, 2024

America's Greatest Workplaces for Women, Newsweek2024

Greatest Workplaces for Diversity, Newsweek 2024

Your well-being matters at Bosch! We offer a competitive compensation and a benefits package designed to empower you in every area of your life. This includes premium health coverage, a 401(k) with generous matching, resources for financial planning and goal setting, ample paid time off, parental leave, and comprehensive life and disability protection.

Title: (Part-Time) RSVP Administrative Assistant

Location: SCC Main Campus United States

Job Description:

• High school diploma or equivalent, with at least one year of administrative experience
• Proficiency in Microsoft Word, Excel, and social media platforms
• Excellent verbal communication skills and Professional phone étiquette
• Associate degree
• At least three years of experience working with adults age 55+ (or senior/older adult populations)
• Experience with Canva or similar graphic design platforms

To provide administrative, clerical, and programmatic support to the Retired Senior Volunteer Program (RSVP) Director in the coordination, documentation, and day-to-day operations of the AmeriCorps Seniors RSVP program.

Essential Duties:

• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director
• Assist with coordinating project activities as directed
• Coordinate and monitor AmeriCorps Seniors RSVP volunteer assignments, in-service training, supervisory arrangements and other activities in cooperation with appropriate volunteer station staff and as RSVP Director instructs
• Always demonstrate professionalism
• Make periodic visits to volunteer stations to monitor the satisfaction of the AmeriCorps Seniors volunteers with their assignments and progress toward achieving expected outcomes towards project focus areas
• Collaborate with volunteers regarding their services, documentation of their services and updating their records as instructed by RSVP Director
• Coordinate with project director in recruitment of volunteers
• Maintain and order office supplies as directed
• Maintain current written materials, i.e. handbooks, Happenings, etc.
• Enhance the total project effort through active involvement with community organizations, sponsoring body, other national service programs and other senior and volunteer programs
• Provide information and support to AmeriCorps Seniors volunteers
• Maintain and update volunteer hours and information via the Volunteer Reporter record keeping system
• Document/record volunteer events and assist project director in planning and implementing events
• Assess appropriateness and performance of volunteer stations as directed
• Attend/view training conferences conducted/webinars/educational meetings, etc. authorized by AmeriCorps Seniors as funding allows as directed by RSVP director

Skills and Abilities:

• Demonstrated proficiency in word processing
• Ability to work effectively in a team environment and develop positive, professional interpersonal relationships
• Strong communication skills, both written and verbal
• Ability to work independently with minimal supervision and build trust with supervisors, coworkers, and volunteers
• Willingness to work occasionally irregular or flexible hours

A completed Southeastern Community College application (located on the SCC website), a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office in order for applicants to be considered for this position. Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled. 

An Equal Employment Opportunity Employer

Title: Memory Developer (remote)

Location: Remote

Department: Data Operations

Job Description:

Join Us in Building the Future of Home Robotics

At Sunday, we're developing personal robots to reclaim the hours lost to repetitive tasks. We're focused on an ambitious goal to make generalized robots broadly accessible, enabling households to take back quality time.

We have spent the last 18 months building a talented team, securing capital, and validating our technology. We are now seeking passionate iniduals to join us in the next phase of our growth. If you are ready to apply your skills to the forefront of robotics innovation, we’d love to hear from you.

What to Expect

Compensation follows our pay-per-task model:

• $30 per hour of approved data during a 1-week screening period

• Up to $60 per hour of approved data for more complex tasks after screening

• Payments processed within 2–3 business days via Stripe

There is also opportunity for growth, including management positions.

Location

• Hiring in all states except for:

  • California

  • New York

  • Massachusetts

  • New Jersey

  • Illinois

What You’ll Do

• Follow detailed task instructions to ensure high-quality data

• Record and submit video demonstrations of household tasks (e.g., folding t-shirts, arranging shoes, etc.)

• Review and apply feedback from assigned reviewer

• Communicate clearly and promptly

• Protect confidentiality by signing an NDA

What You’ll Bring

• Reliability and consistency in completing tasks

• Willingness to learn, adapt, and incorporate feedback

• Curiosity and excitement about personal robotics!

• A home with:

  • A full household and kitchen setup

  • Stable, high-speed internet

  • Only one Memory Developer per household (one participant per physical address)

At Sunday Robotics, we’re building technology shaped by real people — curious, creative, and erse. We’re proud to be an equal opportunity employer and consider all qualified applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Even if you don’t meet every single requirement, we encourage you to apply. Studies show that women and underrepresented groups often hold back unless they meet 100% of the criteria — we don’t want that to be the reason we miss out on great talent.

Title: Department Chair’s Assistant & Team Lead

Location: Becton E&AS Center

Job Description:

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Department Manager of Administrative and Chair Support, the Department Chair’s Assistant & Team Lead provides advanced administrative leadership for the Department of Electrical and Computer Engineering (ECE) and the Chair’s Office. Operating with a high degree of independence, discretion, and professionalism, this role functions as a team lead for the department faculty support team, providing work direction, training, and coordination to 2.5 administrative staff to ensure consistent, high-quality administrative standards across the department.

Duties include but are not limited to:

Administrative Team Leadership

• Provides administrative leadership for the Chair’s Office by developing, implementing, and maintaining office procedures, workflows, and operational standards.

• Coordinates and guides the work of 2.5 faculty support staff, delegating and monitoring tasks to ensure consistency, accuracy, and adherence to departmental protocols. Tasks include, but are not limited to: organization of departmental events and seminars, expense reports, requisitions, supplier setup and travel coordination.

• Serves as the first point of escalation for operational and workflow issues within the support team.

• Acts as the department’s lead resource on administrative processes related to professional service agreements and other contractual needs; provides guidance, training, and workflow direction to team members as needed.

• Oversees daily operations of the Chair’s Office with minimal need for higher-level administrative intervention.

Chair & Department Support

• Coordinates faculty meetings, prepares agendas, records meeting minutes and tracks action items.

• Serves as a primary resource for department and University policies, providing guidance to faculty, staff, students, and visitors.

• Manages department-wide logistical processes, including key requests, room reservations, directories, and departmental communications.

• Plans and organizes annual prospective graduate student recruiting weekend, seminar speaker visits, and other high visibility departmental events, including overseeing departmental commencement planning.

• Provides comprehensive administrative support including purchasing supplies, arranging travel, organizing events, preparing expense reports and reimbursement requests.

• Provides administrative support to the Department Chair and their lab/students, including purchasing supplies, arranging travel, event support, preparing expense reports and reimbursement requests.

• May assist the Manager, Administrative and Chair Support with faculty and academic appointment/reappointment processes, coordination of visiting students, and handling of visa related documentation and requests.

Undergraduate Registrar

• Serves as the undergraduate registrar for ECE, supporting the Director of Undergraduate Studies.

• Coordinates faculty teaching assignments to ensure all core and mandatory courses are offered.

Other Duties

• May perform additional related duties as required or assigned to support the mission of the department.

Required Skills and Abilities

Preferred Skills and Abilities

Principal Responsibilities

1. Leads a unit or function, including overseeing and coordinating projects or work processes, and distributes the work of a minimum of two full time employees. 2. Directs the daily operations of the office. Manages calendars and calls, assesses nature of issues and escalates as appropriate. Serves as principal source of information on policies, procedures, programs, and office activities. Oversees, monitors and controls office budget and spending. 3. Participates in special projects on a variety of topics. Identifies project needs. Researches, gathers and analyzes data and materials. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate. 4. Performs on-going review of department processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the department. 5. Monitors and prioritizes communications for action and review; provides background necessary for action/decision-making; flags time sensitive material; initiates follow up. 6. Composes and/or coordinates substantive communications, reviews outgoing material for accuracy and completeness. Develops and/or produces materials for presentations. 7. Prioritizes, assigns and monitors work, sets standards and expectations among the department administrative support staff. Ensures appropriate levels of coverage so department priorities can be met. Evaluates and clarifies roles and responsibilities. Establishes and cultivates productive relationships between teams. 8. Attends meetings and drafts minutes. Performs other duties and responsibilities as necessary to support the mission of the office. 9. Greets visitors, answers and screens telephone calls and assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 10. May perform other duties as assigned.

Required Education and Experience

Eight years of related work experience, six of them in the same job family at the next lower level and a high school level education; or six years of related work experience and an Associate's Degree; or two years of related work experience and a Bachelor's Degree; or an equivalent combination of education and experience.

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade E

Compensation Grade Profile

Hourly Range

$35.64

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties throughtheir hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of iniduals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any inidual on account of that inidual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.

Title: Sr. Export Control Specialist

Location: Remote (United States)

Job Description:

time type

Full time

job requisition id

R23783

Lanteris Space Systems is seeking a Senior Export Control Specialist to join our centralized compliance function supporting our satellite and spacecraft manufacturing operation in our Palo Alto CA offices. This position may also be performed remotely within the U. S. with periodic travel required to Lanteris facilities and customer locations. This strategic export control position enables compliant execution of programs across our erse portfolio of commercial and defense customers.

You will partner closely with engineering, legal, programs, security, contracts, and supply chain teams to enable lawful and efficient international business activities. You will be responsible for performing export jurisdiction and classification analyses, preparing and managing export authorizations, and advising internal stakeholders on regulatory requirements under the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR).

This role requires independent technical judgment, regulatory fluency, and the ability to integrate export control requirements into complex satellite programs across the full lifecycle—from design and development through launch, in-orbit operations, and end-of-life activities.

Key Responsibilities

Export Classification & Licensing

• Perform jurisdiction and classification determinations for spacecraft, satellites, subsystems, components, and technical data under ITAR (including USML Category XV) and EAR (including 9A515, 9E515, and related 600-/500-series controls), with documented rationales consistent with regulatory text and agency guidance

• Prepare, submit, and manage export authorizations including TAAs, MLAs, DSP-5/DSP-73 licenses, and BIS licenses via SNAP-R, supporting full program lifecycle from design through end-of-life

• Analyze and implement license provisos and conditions, manage reexport/retransfer requirements, and maintain licensing records across multiple concurrent programs

• Coordinate with engineering and legal to resolve complex classification questions and escalate as appropriate

Regulatory & Stakeholder Interface

• Interface directly with DDTC (via DECCS) and BIS on license applications, proviso clarifications, and regulatory inquiries as directed by compliance leadership

• Advise cross-functional stakeholders on export control requirements impacting technical data releases, program execution, international collaboration, contract formation, and foreign party engagements

• Collaborate with engineering, business development, legal, programs, security, contracts, and supply chain teams to integrate export control requirements into spacecraft program planning and execution

• Support export control aspects of space insurance processes, including reviewing disclosures to brokers/underwriters and coordinating licensing for launch risk and in-orbit operations coverage

• May support functions aligned with Empowered Official responsibilities; does not independently exercise EO authority unless formally designated

Compliance Program Support

• Support implementation of Lanteris export control policies, procedures, and training programs. Develop and maintain associated databases, reports and documentation

• Assist with internal audits, assessments, continuous improvement initiatives, and compliance with CUI handling requirements under DFARS 252.204-7012 where applicable

• Assist with supplier risk evaluation in conducting thorough due diligence during supplier onboarding and identify potential disruptions

• Contribute to the development and maintenance of Lanteris' export compliance program

• Assists in the classification of Lanteris products, software and technologies according to import and export control requirements

Minimum Requirements

• Must be a U.S. citizen with eligibility and willingness to obtain a security clearance

• Bachelor's degree. A master’s degree may account for an additional two years of experience

• 8 years of relevant export control experience

• Experience performing jurisdiction and classification determinations under ITAR (including USML Category XV) and EAR (including 9A515, 9E515, and related 600-/500-series controls)

• Experience preparing and managing TAAs (required), MLAs, DSP-5/DSP-73 licenses, and BIS license applications

• Direct experience interfacing with DDTC (via DECCS) and BIS (via SNAP-R or equivalent)

• Proven ability to advise cross-functional stakeholders and integrate export control requirements into complex technical programs

Preferred Qualifications

• Experience in satellite or spacecraft manufacturing environments supporting full program lifecycle (design through end-of-life). Assist in ensuring that ROM, RFI, and RFP proposals are fully compliant with export regulations

• Experience with space insurance or launch services export control considerations

• Working knowledge of NISPOM/FCL environments and CUI handling requirements under DFARS 252.204-7012

• Knowledge of spacecraft systems, subsystems, and technical architectures sufficient to support classification analysis

In support of pay transparency at Lanteris Space Systems, we disclose salary ranges on all U.S. job postings.  The successful candidate’s starting pay will fall within the salary range provided below and is determined based on job-related factors, including, but not limited to, the experience, qualifications, knowledge, skills, geographic work location, and market conditions. Candidates with the minimum necessary experience, qualifications, knowledge, and skillsets for the position should not expect to receive the upper end of the pay range.

● The base pay for this position within Colorado is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within New Jersey is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within Delaware is: $97,000.00 - $161,000.00 annually.

● The base pay for this position within the Washington, DC metropolitan area is: $107,000.00 - $178,000.00 annually.

● The base pay for this position within California is: $111,000.00 - $185,000.00 annually.

For all other states, we use geographic cost of labor as an input to develop market-driven ranges for our roles, and as such, each location where we hire may have a different range.

We offer a comprehensive package of benefits including paid time off, health and welfare insurance, and 401(k) to eligible employees. More information on our benefits will be shared with candidates as they move forward in the recruitment process.

Additionally, this position is incentive eligible with a target based on contribution, company performance, and/or inidual results achieved; the specific incentive plan and target amount will be determined based on the role and breadth of contributions.

The application window is three days from the date the job is posted and will remain posted until a qualified candidate has been identified for hire.  If the job is reposted regardless of reason, it will remain posted three days from the date the job is reposted and will remain reposted until a qualified candidate has been identified for hire. 

The date of posting can be found on the Lanteris Space Systems Career page at the top of each job posting.

To apply, submit your application via the Lanteris Space Systems Career page.

Lanteris Space Systems values ersity in the workplace and is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Title: Trademark Practice Assistant

Location: Silicon Valley

remote type

Hybrid

locations

Silicon Valley

time type

Full time

Job Description:

Job Description Summary:

The Trademark Practice Assistant will be responsible for providing administrative support to the Trademark Practice Area (client specific). The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.

This position is based in our Silicon Valley, CA office, and offers a hybrid schedule of remote and in-person, with at least 2 in-office day required per week and the possibility of additional on-site days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9 am - 5:30 pm PT.

Job Description:

• Assist with creating initial client procedures for new clients assigned by the team.
• Support filing programs.
• Obtain docket numbers for all client matters.
• Order certified copies of Priority Documents.
• Support and coordinate signature requirements per the client.
• Assist with preparing monthly stats and metrics.
• Coordinate with internal team for client budget meetings, including setting up appropriate deadlines for internal meetings and coordination of documents for both internal/external meetings.
• Review vendor expenses, upon request.
• Coordinate attorney calendars, upon request.
• Support Docketing (client specific) as needed.
• Provide support updating client specific databases.
• Upload all documents to client databases, as needed.
• Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
• Handle time entry corrections as needed.
• Handle conference room and visiting office requests.
• Provide occasional support to team members with routine tasks when required.
• Flexible and dependable with the ability to work overtime, as needed.
• Perform other duties as assigned.

Desired Skills and Qualifications:

• Multitask in a highly demanding, deadline-driven environment.
• Possess a high level of attention to detail.
• Take initiative and work both independently and in a team environment.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
• Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
• Excellent written, verbal and organizational skills.
• Maintain and handle confidential and sensitive information with discretion.
• Promote effective work practices, work as a team member, and show respect for all firm personnel.
• Proficiency in MS Office applications.

Reporting to the Senior Trademark & Copyright Practice Support Manager, the ideal candidate will have a minimum of two (2) years of relevant administrative work experience.  Experience in a law firm setting is desirable. 

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The anticipated range for this position is:

$68,000 - $95,750

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the inidual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance.  Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Title: Administrative Assistant II

Location: Remote, US

Job Description:

Compensation Range:

Hourly: $24.86 - $32.32

Position Summary

With limited supervision, provide administrative and staff support duties for faculty, administrators, and students within the Sanford College of Education requiring a range of skills and knowledge of organizational policies and procedures.   Assist and direct visitors and resolve administrative problems and inquires; compose, edit and proofread correspondence and reports, review/route/audit high volume internal forms including grade appeals, grade changes, expense approvals and reimbursements, provide meeting scheduling and coordination, prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for SCOE faculty statewide including meeting coordination, calendar management, document creation and coordination, gathering data for reports, copying and scanning documents, organizing and maintaining electronic and paper filing systems, managing department distribution lists. Includes support of academic functions, assessment efforts, staffing issues, and program documents.
• As first point of contact in the department, engages with students, faculty and administrators to triage and provide information in response to range of SCOE inquiries from internal staff and faculty, students, and parties external to the University.
• Reviews, audits, initiates corrective notifications, monitors for compliance and provides training regarding travel and business reimbursements, Professional Development requests and reimbursements, and invoices and check requisitions.
• Process statewide requests for independent studies, grade appeals, challenge exams and exit exams. Includes coordination with academic and learning centers, faculty, and students.
• Monitor to ensure legal, regulatory and policy requirements are met for internal processes.
• Coordinates logistics for onsite meetings, teleconference and online. Records meeting minutes as necessary.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal.  Contributes fully to the team effort and plays an integral part in the operations.  Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes.  Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred.  Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.  Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations.  Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives. 
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Location: Remote, USA

Travel: No Travel Required

#LI-Remote

Title: Executive Assistant

Job Description:

We are looking for an Executive Assistant to provides erse and advanced administrative support for a senior officer. The Executive Assistant will utilize technical and business knowledge, company policies and practices and overall organizational awareness to support and communicate on behalf of executive and / or officer. 

Position Responsibilities:

• Within established guidelines, relieves executive and team of details and advanced administrative duties. Personally, takes action whenever possible. 

• Manages projects as assigned and ensures the accurate and timely completion of tasks. 

• Communicates information to and from the executive and team from a wide range of internal and external contacts. 

• Delegates for staff implementation of commitments made by the executive and team and updates the executive and team on progress. 

• Gathers, assembles and analyzes highly confidential and sensitive information and data from a wide variety of sources and prepares reports and memoranda. May make recommendations regarding changes and solutions to issues or problems. 

• May prioritize telephone calls and meeting requests, personally responding whenever possible using judgment on potentially urgent matters. 

• Prioritizes and summarizes contents of incoming materials, e.g. mail, reports, government notifications, articles, competitor packages requiring knowledge of operations, an understanding of pertinent iniduals involved, protocols, actions required, timelines, signature authority required, compliance and regulatory mandates. 

• Composes correspondence and documents of a highly confidential nature. 

• Maintains file records for executive and/or officer. 

• Schedules meetings and prepares agendas. 

• Regularly interacts with board and committee members, other internal and external executives to obtain and furnish information. 

• Uses various applications to produce reports, spreadsheets, presentations and other documents. 

• Generally, plans, organizes and schedules own work. 

• Arranges and coordinates travel and meeting schedules, including travel agendas and meeting schedules. Handles details involving foreign travel including entry papers, currency, passports and visas. 

• Handles significant corporate and regulatory matters

• Completes expense reports and maintains detailed records of expenses. 

• Follows up with billing related matters or expense charge discrepancies 

• Logs expense and entertainment information 

• Performs other duties as assigned, such as taking minutes of meetings or other administrative functions to support departmental meetings 

Shared Responsibilities

• Works with others to ensure efficiency of the administrative and support functions. 

• May oversee or collaborate on special projects or initiatives. 

Required Qualifications:

• Bachelor’s degree preferred 

• High School diploma and advanced secretarial certificate 

• 7 plus years of related secretarial or administrative assistant experience 

• 5 – 7 years of related experience 

• Proficiency in all MS Office applications 

• Broad understanding of the organization’s policies and practices Competencies: 

• Activity Coordination 

• Business Partnering 

• Prioritization 

• Service Delivery Effectiveness 

• Troubleshooting/Technical Support Decision Authorities: 

• Prioritizing meetings, calls and situations for executive review 

• Improving administrative business practices to increase effectiveness

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our ersity. We strive to attract, develop and retain a workforce that is as erse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and iniduals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

Referenced Salary Location

Boston, Massachusetts

Working Arrangement

Hybrid

Salary range is expected to be between

$53,250.00 USD - $88,750.00 USD

Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and inidual performance. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training.

Title: Training Specialist

Location: Remote, US

Full time

job requisition id

R 2026 3306

Compensation Range:

Hourly: $24.86 - $32.32

P****osition Summary

Required Schedule: 8am PT – 5pm PT

The Training Specialist is responsible for analyzing, designing, implementing, and evaluating training and development programs that support Enrollment and National University initiatives related to Enrollment. This position provides dedicated support for New Hire Advisors within the enrollment department.

The Training Specialist will work closely with Enrollment Directors, Associate Directors, and Subject Matter Experts to identify developmental and training opportunities and to create effective learning assets. Overall, the Training Specialist strengthens institutional efficiency and effectiveness for Enrollment in alignment with National University’s Ways of Work.

Essential Functions:

• Needs Analysis and Learning Objectives: Collaborate with stakeholders to conduct thorough needs assessments and define clear learning objectives that address performance gaps and support organizational goals.
• Instructional Design Strategy: Develop comprehensive instructional design strategies and methodologies tailored to meet the needs of erse learners and learning environments, incorporating best practices in adult learning theory and pedagogy.
• Curriculum Development: Design and create engaging and interactive learning materials, including e-learning modules, virtual instructor-led training (VILT), webinars, videos, simulations, job aids, and assessments, using authoring tools and multimedia software.
• Content Curation and Adaptation: Evaluate existing training materials and content and repurpose or adapt them for use in new learning initiatives, ensuring alignment with learning objectives and audience needs.
• Storyboarding and Scripting: Develop detailed storyboards, scripts, and outlines for instructional content, outlining the sequence of activities, interactions, and assessments to guide the development process.
• Media Production and Integration: Produce high-quality multimedia assets, including graphics, animations, audio, and video, and integrate them into instructional materials.
• Technology Integration: Leverage instructional design software, learning management systems (LMS), and authoring tools to develop and deploy interactive and engaging learning experiences that are accessible across multiple devices and platforms.
• Quality Assurance and Review: Conduct thorough quality assurance reviews of instructional materials to ensure accuracy, functionality, and alignment with learning objectives, branding guidelines, and accessibility standards.
• Pilot Testing and Evaluation: Facilitate pilot tests and usability studies to gather feedback from learners and subject matter experts (SME), iteratively refine instructional materials based on feedback, and measure the effectiveness of learning interventions.
• Professional Development: Stay abreast of emerging trends, technologies, and best practices in instructional design and e-learning development, actively participating in professional development activities and seeking opportunities for skill enhancement.
• Leads and manages end-to-end training projects by scoping needs, building timelines, coordinating with Enrollment stakeholders and SMEs, developing learning assets, maintaining organized project documentation, and ensuring high-quality on-time delivery.
• Facilitates live virtual training sessions for New Hire Advisors in the enrollment department by delivering content clearly, creating an engaging and supportive learning environment, answering questions, and gathering feedback to support continuous improvement.

Supervisory Responsibilities: N/A (this position does not have supervisory responsibilities)

Requirements:

Education & Experience:

• Bachelor's degree required; Master's degree within and Instructional Design and Technology field preferred.
• Minimum of 2 years experience as an Enrollment Advisor required.
• Prior experience in project management required.
• Minimum of 2 years of experience in learning and development or instructional design strongly preferred.
• Prior experience developing and implementing virtual training and development strongly preferred.

Competencies/Technical/Functional Skills:

• Training Needs Analysis: Ability to conduct thorough assessments to identify learning needs and gaps within an organization.
• Curriculum Design and Development: Proficiency in designing comprehensive training programs and materials that align with organizational objectives and learning outcomes.
• Instructional Design: Knowledge of instructional design principles and methodologies to create engaging and effective learning experiences.
• Training Delivery: Strong presentation and facilitation skills to deliver training sessions using various methods, including in-person, virtual, and blended learning approaches.
• Learning Management Systems (LMS): Familiarity with learning management systems to manage course content, track learner progress, and generate reports.
• E-Learning Authoring Tools: Experience with e-learning authoring tools such as Articulate Suite, Adobe Captivate, or similar software to create interactive online courses and modules.
• Evaluation and Assessment: Ability to design and implement evaluation strategies to assess the effectiveness of training programs and gather feedback from participants.
• Project Management: Strong organizational skills to manage multiple training projects simultaneously, including planning, scheduling, and coordinating resources effectively.
• Communication Skills: Excellent written and verbal communication skills to convey complex information clearly and effectively to erse audiences.
• Collaboration and Stakeholder Management: Ability to collaborate with various stakeholders, including subject matter experts (SME), leaders, and HR professionals, to ensure training programs meet organizational needs.
• Change Management: Understanding of change management principles to support employees through learning initiatives and organizational change processes.
• Adaptability and Flexibility: Ability to adapt to changing priorities, requirements, and technologies in the field of learning and development.
• Data Analysis and Reporting: Proficiency in analyzing training data and metrics to measure the impact of learning initiatives and generate actionable insights for improvement.
• Continuous Learning: Commitment to staying updated on industry trends, best practices, and emerging technologies in learning and development.
• Cultural Awareness and Diversity: Sensitivity to cultural differences and ersity issues to design inclusive and culturally relevant training programs.

​

Travel: Travel seldom required

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies.  Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. 

National University is committed to maintaining a high-quality workforce representative of the populations we serve. National University employs more than 4,500 faculty and staff and serves over 45,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our student population, including adult learners and working professionals.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University.

Title: Virtual Sales Exec

Location: Remote 

Job Description:

time type

Full time

job requisition id

JR89401

*Hiring for MST or PST time zones only*

• Minimum 2 years of on‑site timeshare sales experience with documented performance results

• Open availability Monday through Saturday, mornings and evenings

• Residence required in Florida, Nevada, Utah, Arizona, or South Carolina

• Active Real Estate or Timeshare Sales license for one of the listed states

JOB SUMMARY

Virtual Sales Executives deliver marketing generated sales presentations over the computer using screen-sharing technology that contributes to the success of the organization and sales distribution site by effectively using sales techniques and processes to convert prospective owners into purchasers as well as reload Owners. Develop relationships with prospective owners by soliciting and following up on referrals and leads. Cater the sales experience to the inidual needs and preferences of each potential owner and follow through with the sales contract process to ensure that all required paperwork and legally required documents are completed accurately and in a timely manner efficiently. Maintain the customer relationship after the sale is complete to ensure continued owner satisfaction with the organization and to develop future business opportunities (i.e., reloads, referrals, additional sales).

CANDIDATE PROFILE

Education and Experience Required:

• High school diploma or GED
• Private Office in the home for work and computer equipment
• Proficiency in English
• Proficiency in computer skills, specifically in Microsoft programs including Outlook, Excel and Team.
• Incumbent is required to maintain an active and in-good standing professional Real Estate License where mandated by law

Preferred:

• Two years plus related face to face timeshare sales experience
• Experience in virtual sales methodology

Successful Candidates Will Be Willing To:

• Work remotely from home
• Work weekends and holidays as required by business needs

JOB SPECIFIC TASKS

Building and Maintaining Customer Base

• Answer owner questions regarding use of properties and location amenities; make recommendations given the background information obtained on the owner through discovery.
• Follow up on referrals/leads from owners.
• Fulfill requests from owners or prospects regarding pricing, property maps, property descriptions, room locations, and portfolio/network information.
• Contact owners to monitor satisfaction, make aware of upcoming promotions, and develop business opportunities (e.g., reloads, referrals).
• Develop and maintain records on customer contacts and use that information to support effective follow-up opportunities.
• Monitor contract processing to minimize rescission decisions, provide comprehensive owner assurance and ensure timeliness of closings.

Giving Sales Presentations

• Follow and adhere to the Consultative Sales Process when presenting to owners and potential owners.
• Establish trust with the prospective owner and Owners throughout the entire sales process to build on-going rapport.
• Discover the needs of prospective owners and Owners through a series of strategically layered questions/discussion and utilize the information to customize the sales presentation.
• Explain the features, advantages and benefits of the product and advocate the appropriate amount of points to accommodate the prospective owners and Owners current and future vacation needs.
• Complete and close the sales contract process by ensuring all required/legal paperwork and documents are signed and notarized.
• Practice and continue to develop and improve sales script and presentation.
• Ensure clear understanding of finance options and present as an approach to ownership.
• Prepare for daily appointments (e.g., review tour sheet, owner history, presentation details, etc).

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a erse workforce and sustaining an inclusive culture.

Title: Project Administrator

Location: Adelaide Australia

Employees work in a hybrid mode

Full-time

State/Province: South Australia

Business Group: DCS

Legal Entity: AECOM Australia Pty Ltd

Business Line: B&P - Buildings & Places

Work Location Model: Hybrid

Operating Group: International

Primary Location: AU - Adelaide, SA

Job Description:

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Serve as the first point of contact for project administrative needs, including stationery, equipment requests, and catering coordination, ensuring project teams are well-supported day to day.
• Attend and coordinate regular project meetings, capturing detailed minutes and ensuring timely distribution and sign-off across the relevant stakeholders.
• Support the preparation of presentations and project documentation, including gathering materials, formatting documents, and assisting with the organisation of project events.
• Provide hands-on administrative support to the Project Manager, including processing expense claims and coordinating logistics for upcoming project activities and events.
• Coordinate team briefs and manage office supply orders to keep project operations running smoothly and efficiently.

Qualifications

What are we looking for from you?

The following qualifications and experience are highly desired, but if you don't tick all the boxes you could still be a perfect fit for this role. Please apply, all applications will be considered.

• A proactive, can-do attitude with strong organisational skills and the ability to manage competing priorities across a busy project environment.
• Proven experience in minute-taking, document management, and providing administrative support to large, multidisciplinary teams.
• Strong proficiency in MS Office Suite, with confident written and verbal communication skills to engage effectively with technical leaders and project stakeholders at all levels.
• A natural relationship-builder who is approachable, adaptable, and able to hit the ground running in a fast-paced Defence programme.

Additional Information

Why you'll love working with us

• Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
• Purchase up to 6 weeks additional annual leave per year
• Flex public holidays - swap Easter or other holidays for ones that suit you better
• Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities

Ready to push the limits of what's possible?

We welcome applications from iniduals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neuroerse conditions. If you require any adjustments during the hiring process, please let us know.

Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible.

Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more!

AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders - past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, ersity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, ersity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the erse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

Title: Program Assistant

Location: San Diego United States

Employee Type:

Job Type:

Pay Range:

Job Description:

Job#: 3032571

Program Assistant I – Energy Savings Assistance Program

Remote (CA preferred), San Diego | Contract Role

We’re looking for a Program Assistant I to support the Energy Savings Assistance Program (ESA). This entry-level role is ideal for someone who is detail-oriented, organized, and interested in program operations, particularly invoice quality control and data validation, within a large corporate environment.

What You’ll Do

• Support daily operations of assigned programs
• Perform quality control (QC) on invoices submitted by a third-party vendor
• Process invoice intakes, verify and validate data, and ensure accuracy of numbers and measures
• Maintain program documentation, records, and trackers
• Update databases and spreadsheets using Excel
• Assist with budget tracking and basic reporting
• Coordinate meetings and prepare agendas and materials
• Respond to stakeholder inquiries professionally
• Help organize program-related events, trainings, and outreach activities

What We’re Looking For

• 0–2 years of experience as a Program Assistant, Program Support, or Project Coordinator
• Experience with invoicing, invoice review/QC, data validation, or administrative processing
• Strong attention to detail and ability to work with numbers and documentation
• Comfortable working in structured, corporate environments
• Self-starter who is flexible, adaptable, and a quick learner

Required Qualifications

• High school diploma or equivalent (Bachelor’s degree not required)
• Proficiency in Microsoft Excel
• Working knowledge of SAP (or ability to learn quickly)
• Strong written and verbal communication skills

Preferred Backgrounds

• Experience in large corporations or enterprise environments
• Prior exposure to finance, operations, or corporate program support teams
• Veterans strongly encouraged to apply

Note: Candidates with primarily healthcare or construction backgrounds are not preferred for this role.

Work Details

• Remote role
• Onsite for the first 2–3 weeks for training, then fully remote
• Occasional onsite visits may be required for additional training
• Open to out-of-state candidates; California preferred
• Schedule: 7:00 AM – 4:00 PM PST (flexible)