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Executive Assistant

REMOTE

CURRENT OPENINGS – CORPORATE

FULL-TIME EMPLOYEE

REMOTE

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s administrative operations to ensure efficiency, excellence, and timely delivery of projects and services. Ultimately, the Executive Assistant contributes to the efficiency of CampusWorks by providing personalized and timely support to the CEO and executive members.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events including scheduling meetings, compiling, and distributing presentation materials. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

Complete a variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including pulling or creating reports to inform the CEOs next actions, coordinating CEO-led events, making travel arrangements (which can be complex), and completing expense reports.

Serve as the primary scheduling point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect CEO’s style and organization policy.

Anticipate CEO’s needs in advance of meetings, conferences, etc.

Coordinate logistics for all executive and management team meetings and retreats and staff meetings and events as needed, including working with off-site vendors to draft contracts and provide services.

Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.

Creation and/or support of employee support programs driven by the CEO’s office

Invest in building long-lasting relationships both externally and internally.

Other projects/duties as assigned for the overall benefit of the organization.

Managing information flow in a timely and accurate manner.

Make travel arrangements and prepare expense reports for the CEO.

Develop and maintain the corporate calendar in collaboration with the Chief of Staff.

A Day in the Life

• There is seldom a typical day at CampusWorks and especially in assisting the CEO. About 25% of the time is spent directly assisting the CEO with work requests and managing the CEO’s calendar for meetings that need to be set with senior client staff, direct reports, staff meetings in preparation for work with clients, or on strategic plans and vendors we with whom we work. Part of that focus is to make sure that the schedule aligns with the corporate schedule. Those things can shift and move, so it requires frequent review and management. Corporate events and large meetings have elements of both logistics and strategic objectives that would be considered CEO support and Strategic Plan support.

Accountabilities

• CEO satisfaction
• Corporate Strategic Plan objectives achieved where the position engages
• New hire integration
• Employee engagement from an HR perspective
• Leadership Team and Management Team satisfaction
• Innovation, bringing improved methodology to processes, workflow, procedures
• Provide sophisticated calendar management for CEO.
• Coordinate logistics for all executive and management team meetings and retreats and staff meetings and events
• Complete a variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Invest in building long-lasting relationships both externally and internally.
• Oversite of company administrative support
• Creation and/or support of employee support programs driven by the CEO’s office including and not limited to:
• o “Coffees with CEO“
• o New employee 1:1s
• o Birthday and anniversary cards and recognitions
• o CEO-generated employee/consultant focus groups
• o CEO challenge campaigns
• o CampusWorks Book Club
• Make travel arrangements and prepare expense reports for the CEO

Experience and Education

• Five years of related experience in commensurate role with management experience preferred.

KSA’s – Knowledge, Skills & Abilities

• Strong ability to execute work with a ersity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• A high degree of professionalism in dealing with erse groups of people, including trustees, CEOs/Presidents, executives, staff, and partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Thrive in an intense, do-it-yourself environment.
• Ability to work well within a cross-functional team environment and erse communities.

What You Can Expect from Us

At CampusWorks, we don’t just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career. Our employees enjoy:

Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators.

A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family.

A virtual and onsite workplace. In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites.

Flexibility. We value work-life balance because we know that happy employees create happy customers. That’s why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life’s unique demands.

A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone.

About CampusWorks

Founded in 1999, CampusWorks is dedicated to helping higher education overcome business and technological challenges that stand in the way of student success and completion. We work with community colleges, technical colleges, four-year public and private institutions, multi-college districts, and statewide higher education systems to tackle problems big and small. Our services are rooted in systems thinking and reach across the institution—from Student Services to Human Resources to Finance to Academics—to achieve transformative results.

AAP/EEO Statement: CampusWorks, Inc. provides equal employment opportunities (EEO) and Affirmative Actions (AA) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Title: Associate Editor

Location: US Remote

Overview

**Please note that this position does not focus on writing or editing of our content as it primarily supports the business, technical, and administrative aspects of scholarly journal publishing.**

This position is responsible for the financial, editorial management and development of an assigned list of proprietary and society-owned journals. The Associate Editor position is expected to manage a workload of approximately 25-30 titles, but quantity may vary. Many of these titles will be smaller in monetary value to Sage or lower profile titles.

Additionally, Associate Editors are expected to contribute editorial support on additional titles as needed and by assignment. This position, like all other Sage Journals editorial roles, includes strategic project responsibility to improve our content and support our teams and shared processes. We are looking for a candidate who is eager to learn about and grow within the academic publishing industry, and is able to quickly pick up new information, think critically and creatively, and engage meaningfully with the daily work.

This position is based remotely, with the option of working in our Thousand Oaks, California office if local to the area. Ocassional travel is expected to attend internal offsites and conferences.

Essential Job Functions & Responsibilities

Editorial Management

• Service editorial development and performance goals on an inidual journal basis, as well as assess holistic performance of department and ision level journal portfolio.
• Manage the quotidian operations of assigned journals, including administrative and clerical tasks.
• Conduct research, reporting, tracking, and analysis of various journal performance bibliometrics, disciplines, and industry within scholarly communications writ large.
• Address ad hoc requests in a timely manner and tracking task process through structured workflows.
• Understand and work to include each journal in ISI and other major indices based on each journal’s potential via frequent communication with the journal editor and/or society publications manager regarding editorial practices. This activity will include manuscript submission, peer review process, revision and resubmission policies, and optimal editorial board function.
• Work closely both with the journal editor to increase article usage and citations. This will include helping to explain to and direct journal editors and societies how our marketing efforts may help drive usage and citations, and also encouraging the editorial office to make some changes to help increase citations and journal profile.
• Prepare internal and external reports as required. These reports primarily include publisher reports to societies and editors, varying in frequency from monthly to annual. This also includes various other reports, including ad hoc, Impact Factor, etc., depending on inidual journal need.
• Arrange annual editorial board meetings for journals in portfolio where required and permitted by budget and strategy factors.
• Rotate journal editors as needed and oversee contract renewals. This means not automatically renewing editors but instead, reviewing specific journal metrics to gauge how well an editor is doing and then make a decision regarding whether we renew the editor. Maintain plans for editor succession proactively.
• Maximize the number of titles indexed in ISI and/or other relevant A&I services such as Scopus and Medline.
• Maximize the number of cascade submissions via Sage Path from journals on list to other participating Sage journals. Facilitate journal participation to Sage Path as scheduled.
• Support retaining of submissions within Sage family of journals.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Relationship Management

• Manage external relationships proactively with journal editors, society contacts, and others as appropriate.
• Maintain external relationships with sales reps, ed board members, authors and potential authors, and customers.
• Manage global internal relationships with colleagues that influence journal performance. Departments include marketing, sales, production, circulation, art, commercial sales, customer service, IT and finance.
• Manage internal relationships with colleagues in your ision and department. Effectively problem-solve and creatively brainstorm in collaborative spaces with other team members.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Financial Management

• Monitor the performance of journals in the assigned portfolio by reviewing finances and profit-and-loss statements regularly to ensure revenues are maximized and controllable costs are at acceptable levels.
• Develop an annual strategic plan for each journal in the portfolio, as requested by manager, that outlines specific actions designed to increase goals of publication or, in cases where journal OP is unacceptable, develop an improvement plan.
• Meet financial targets set on a department, ision, and portfolio level, as outlined in annual strategy.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Contract Renewal and Management

• Renew all society contracts SAGE wishes to renew for assigned journals early or before expiration of contract notice period.
• Work with SAGE’s contracts department to ensure that all editor and society contracts are current.
• Issue contract amendments, letters of assignment, renewals, and extensions as required.
• Ensure that all contracts are signed and returned in a timely fashion, preferably within 4 weeks of submission to society or editor.

Diversity, Equity, and Inclusion

• Participate in SAGE pillar and cross-pillar efforts to improve ersity, equity, and inclusion within our business, both internally and externally.
• Strategize with editors and society partners to improve ersity, equity, and belonging in our author, editor, and editorial board member pools externally
• Support efforts to improve accessibility of scholarship within research domains as well as in public, policy, and practice.
• Enforce and uphold anti oppressive conduct, principles, and content.
• Support DEI workgroups through membership, engagement, or project participation.

Open Access (OA)

• Stay abreast of OA trends and developments and SAGE’s position and activities, which could include listening to webinars on the topic, reading various reports such as Outsell reports, and listening to colleagues who report on SAGE’s OA activities.
• Stay current with trends specifically in the way of transformative agreements, as well as the state of market and government policies around OA, both locally and globally.

List and Discipline Expertise

• Develop a comprehensive understanding of each journal on list, which includes understanding the business model, finances, audience, etc. The expectation is that this position be familiar with the paper flow of each journal on his/her list, the current circulation, the overall financial health, and have an understanding of the general objectives for each publication.
• Develop an expertise in core discipline(s) which includes understanding industry and discipline trends, competitors, related societies, etc.
• Develop an expertise in industry developments.
• Travel and provide support for conferences as determined in conjunction with your manager and leadership.

General Office Management

• Monitor T&E expenses and other controllable operational costs.
• Maintain and process expense reports and check requests per company policy and department budgeting restrictions in a timely fashion.
• Maintain accurate files and logs for each journal.

Administrative Support for Publications

• Pull data for pub reports; draft and review final reports before distributing.
• Take accurate minutes on calls with editors and societies.
• Process T&E reports for self through online expense reporting tool.
• Handle podcasts and other social media responsibilities.
• Prepare updated Impact Factor packets once per year.
• Run various reports such as the citation analysis, which would be done on an ad hoc basis (no more than 1X/year) for select journals on your list.
• Respond to miscellaneous inquires in a timely manner.
• Support external journal editor visits and meetings as approved and needed.
• Update internal and external databases, websites, and resources as required.

Departmental Participation

• Pitch and complete ad hoc special projects as needed.
• Engaging with new, emerging, or otherwise untapped technologies to develop efficiencies and streamline existing work processes.
• Leverage technology solutions in the Microsoft suites and otherwise inventively and proficiently.
• Perform ancillary work on department-wide projects and journal acquisitions.

Qualifications & Education

Required

• Bachelor’s degree from an accredited college or university.
• At least two years of publishing experience required, preferably with an academic or scientific journal publisher.
• Demonstrated excellent English verbal and written communication skills.
• Working knowledge of the journal publication process.
• Proficiency with Microsoft Office Suite
• Effective public speaking and interpersonal skills.
• Exceptional organizational, problem-solving, critical thinking, and analytical skills.
• Strong attention to detail.
• Demonstrated ability to follow directions, learn, and understand departmental procedures required.
• Understanding of how scientific research is conducted.

Preferred

• Previous experience as editorial assistant, associate editor, assistant editor, managing editor, production editor or related positions.
• Microsoft Power suite experience.
• Intermediate-to-advanced Excel skills, including VBA and Macros.
• Working proficiency with HTML
• Familiarity with large language and deep learning models (GPTs)

Pay Transparency and Benefits Package

SAGE Publishing is committed to being an inclusive employer where all iniduals are treated with fairness and respect. SAGE is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at SAGE is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. We anticipate the minimum full-time salary range for this position to be between $22.90 per hour – $26.34 per hour. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you’ll still apply as there may be other positions that better align.

In addition to compensation, SAGE offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, SAGE offers financial support for bachelors and graduate-level degree programs as well as learning for personal interest.

SAGE offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 SAGE employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Executive Administrative Assistant II – Remote

irvine, california(remote)

$22 – $23 per hour

contract

high school

work hours: 8am to 5pm

category computer and mathematical occupations

reference 1009966

Job summary:

Location: 100% remote that can work in CENTRAL time zone

Duration: Open ended w2 contract/full time hours

Shift: M-F 9-6 CST

Are you an organized, detail-oriented inidual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.

As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!

Responsibilities:

• Respond to meeting requests
• Sending/Responding to meeting polls
• Coordinate Reserving rooms, on-site food and beverages or other in person requests.
• Handle and resolve scheduling conflicts with meeting participants
• Processing external visitor requests
• Providing visitors with Guest Wi-Fi connectivity procedures/information
• Coordinate visitor arrival with local Client Admin
• Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
• Conduct all business in a professional and ethical manner
• And any other additional ad-hoc scheduling support as needed and when required

Job Requirements

• Must have reliable internet connection
• Quiet room to work from
• USC

Desired Skills & Experience

• strong customer service skills and ability to interact with all levels of management and staff.
• strong organizational skills and attention to detail
• Experience with Outlook 365 and calendar management
• Experience with Concur or similar expense management software
• Knowledge of travel booking and itinerary management
• Excellent verbal and written communication skills
• Ability to multitask and prioritize effectively
• strong time management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in a corporate environment supporting senior level managers
• strong work ethic and ability to maintain confidentiality
• Ability to work independently and as part of a team
• strong customer service skills and ability to interact with all levels of management and staff.

Qualifications:

• Experience level: Experienced
• Minimum 3 years of experience
• Education: High School

Skills:

• Administrative (2 years of experience is required)
• Administrative

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Member Operations Coordinator

USA-REMOTE 

CARE – MEMBER OPERATIONS

FULL TIME – REMOTE

Quit Genius is the #1 digital clinic for substance addictions. We are on a mission to help 100 million people overcome tobacco, alcohol and opioid addictions by combining technology, healthcare and design. It’s an ambitious mission, but one we fully believe in and we hire people who share our aspirations and core values.

We are a global team of doctors, designers, engineers and researchers who are aligned by one common goal. Authenticity, creativity, purpose and thoughtfulness are at the heart of everything we do to deliver that goal, so finding exceptional people to come on the journey is everything to us. Quit Genius has scaled to dozens of health plans and employers, covering over 2 million lives and has already helped more than 750,000 members conquer their addictions. As of 2021, we have raised $78M from leading global investors and now work with 100+ world-class team members across our New York, London, and remote offices.

If you are passionate about making an impact on the health of others, join us and make it happen!

Member Operations Coordinator

We are looking for a Member Operations Coordinator who can help build and expand our Member Operations department and deliver a best-in-class member experience for all that use the Quit Genius program. This is an exciting opportunity to be on the forefront of designing and improving processes while running it. As the first point of contact for our members, you will welcome them into their program and ensure they have a smooth experience. You will interact directly with our clinical team and partner in delivering high quality care to our members. In this incredibly rewarding role, you will have the opportunity to make a direct impact on the lives of many of our members to help them overcome their addiction.

Responsibilities

• As an integral part of the Quit Genius Team, you will:
• Deliver best in class member experience by understanding our workflows and supporting the member through their journey with Quit Genius
• Serve as first point of contact in our member experience, helping members with:
• Onboarding & enrollment support
• Appointment scheduling
• Inbound and outbound referrals
• General inquiries
• Proactively contact members through email, call, and text to keep them engaged in our program
• Communicate directly with our clinical team to coordinate member experience
• Support the build out of new processes by creating process documentation such as standard operating procedures (SOPs), process flows, and tracking mechanisms

Qualifications

• 1-2+ years of professional experience
• Excellent communication skills, both written and verbal
• Self-starter who can work independently with accountability
• Supreme organizational skills and attention to detail
• Passion for helping others, excited about our mission, comfort in member-facing role
• Strong experience working with Google Suite
• Strong problem-solving skills, especially with member or customer facing challenges
• Comfort with ambiguity and ability to work in a start-up environment

This job will require you to pass a background check.

Position: Member Advocate

Job Type: Full-time

Education: Bachelor’s (preferred)

Work Authorization: United States (Required)

#LI-Remote

Our teams at Quit Genius are made up of an incredible range of talented people from all walks of life. We believe that ersity of any description leads to innovation, idea sharing and collaboration.

Quit Genius is proud to be an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status. Diversity and Inclusion are paramount to the success of our mission and our culture is driven by our differences, each of which we embrace with open arms.

Executive Assistant

Location: Home based – Americas, EMEA

The role of an Executive Assistant at Canonical

We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics, expenses, travel and recruitment interview scheduling.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates can show that they are natural forward planners, are reliable and determined, and keen to assume responsibility for projects and processes. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop new skills and strive for continuous improvement.

Location: this is a Globally remote role based in EMEA and AMER regions

What your day will look like

• Support one or more leads and their team(s)
• Schedule meetings and coordinate monthly reports
• Organise and run international team events including logistics
• Manage quarterly and annual executive meetings
• Work with HR, Finance, and Legal as needed
• Collaborate on cross team activities
• Manage suppliers and stakeholders
• Establish workflows and processes

What we are looking for in you

• Experience in operations and executive support
• Excellent communication skills
• Project and event management
• Willingness to travel up to 4 times a year for internal events
• IT skills including the entire G-suite (Gmail, Google docs and sheets etc.), ability to pick up new technology and software quickly.

What we offer you

Your base pay will depend on various factors including your geographical location, level of experience, knowledge and skills. In addition to the benefits above, certain roles are also eligible for additional benefits and rewards including annual bonuses and sales incentives based on revenue or utilisation. Our compensation philosophy is to ensure equity right across our global workforce.

In addition to a competitive base pay, we provide all team members with additional benefits, which reflect our values and ideals. Please note that additional benefits may apply depending on the work location and, for more information on these, please ask your Talent Partner.

• Fully remote working environment – we’ve been working remotely since 2004!
• Personal learning and development budget of 2,000USD per annum
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Parental Leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues at sprints’
• Priority Pass for travel and travel upgrades for long haul company events

About Canonical

Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence – in order to succeed, we need to be the best at what we do.

Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.

Canonical is an equal opportunity employer

We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.

#LI-remote

Title: Administrative Assistant

Location: United States

Remote

We have an exciting opportunity for a bright and driven Administrative Assistant in our Medical Billing & Insurance department. If you thrive in a fast-paced environment and excel at providing excellent customer service, this position is for you!

The ideal Administrative Assistant is someone who enjoys working in a dynamic, ever-evolving environment, loves to learn new things, and enjoys collaborating with families and team members to provide the best possible treatment outcomes for the infants we treat. This is an excellent opportunity for someone who is organized, personable, and is interested in growing with our Cranial Tech team!

Cranial Technologies manufactures the DOC Band, a customized medical device that reshapes babies’ heads. We’re looking for someone who shares our passion for changing babies’ lives every day. In turn, we provide a strong collaborative culture where everyone’s contribution is valued.

Requirements

• High School Diploma
• Minimum 1 year of administrative experience in a professional office setting
• Tech savvy inidual with proven software proficiency
• Warm, empathetic, and professional in communication style over the phone and with team members
• Ability to learn new things quickly and apply them in a fast paced, ever-evolving environment
• Strong organizational skills

Benefits Package for Cranial Technologies:

• Medical and Dental Insurance
• 401k Retirement Plan
• 3.5 Weeks Paid Time Off 7 company-paid Holidays
• Life Insurance
• Short/Long Term Disability Insurance
• The pay range for this position is $16 – $17 per hour. Pay is dependent on the applicants relevant experience.
• $1,000 Sign-On Bonus

QPI Administrative Coordinator (Full-Time, Remote)

ABOUT THE QUALITY PARENTING INITIATIVE (QPI)

The Youth Law Center’s Quality Parenting Initiative (QPI) is an innovative system-change strategy for reforming child welfare practices and policies across the country by partnering with system stakeholders and centering the voices of those most impactedyouth, birth parents, and foster caregivers. The QPI team works in more than 80 jurisdictions across the country to transform child welfare systems at the local, state, and national levels, with a goal of ensuring that every child in foster care receives excellent parenting, every day.

ABOUT THE POSITION

The Administrative Coordinator will serve as both the administrative support backbone of our QPI team and the face of QPI during events and in external communications. Within the team, the Coordinator will serve as the first point of contact for administrative support needs and will fill a variety of administrative functions, including maintaining team and project calendars, taking notes and providing live support during meetings, creating and proofreading documents, maintaining files and contact lists, supporting monthly contract deliverable activity tracking, and more. In their external-facing capacity, the Coordinator will be our constituency’s go-to contact person, triaging email inquiries, providing program information and resources, corresponding with our QPI member sites, and making introductions and announcements during live virtual and in-person events.

Additionally, the Coordinator will play a vital role in the success of our annual, virtual QPI National Conference as well as a variety of smaller in-person and web events throughout the year by serving as the event coordinator. This position will coordinate the overall event planning process and will oversee event logistics by serving as the vendor liaison, tracking registration and attendance, addressing on-site support needs, coordinating the evaluation process, and other responsibilities.

This is a full-time, remote position and can be performed from anywhere within the continental United States, with a preference for states in which QPI currently operates (see below). Travel for events several times a year will be required. This position reports to the QPI Special Projects Manager.

ABOUT YOU

The successful candidate for this position will have at least three years of dedicated administrative experience, with a broad range of solid administrative skills, and will be equally energized by standing at the front of the room and attending to behind-the-scenes details. You find satisfaction in being the person your team relies on to have answers, solve problems, spot errors, and come through in a pinch when time-sensitive needs arise. If asked, your coworkers would rave about how dependable and unflappable you are. In fact, being faced with a little chaos and ambiguity brings out a certain calm in you because that’s where you get to work your organizational magic. Though you’re ready to take responsibility and initiative in coordinating complex projects, you also appreciate just how necessary rote, day-to-day admin is to sustain the workno task is too small for you. You’re meticulous, self-motivated, a time-management whiz, tech-savvy, personable, and supremely adaptable. And last but not least, you enjoy planning events! We’d be thrilled if you already have familiarity with QPI or child welfare systemshaving lived experience in the foster care system is an added bonusbut that’s not required.

CORE RESPONSIBILITIES

This support position will hold both day-to-day administrative responsibilities and event coordination responsibilities, with periods when event coordination needs wane and other projects take priority.

The list below is intended to illustrate the core responsibilities of this position. Such a list is never exhaustive; new needs and opportunities will continue to arise as our team grows and changes.

• Provide administrative and logistical oversight for our annual virtual QPI National Conference planning process and provide live logistical support during in-person and virtual events; coordinate additional, smaller virtual and in-person events such as webinars and mini-conferences throughout the year.
• Be the face of QPI by opening conference sessions and web events, sending emails and other written communications to our constituency, and similar.
• Support our QPI Site Leads’ work with child welfare agencies, including meeting scheduling, Zoom technical support, and other administrative support for site activities.
• Utilize spreadsheets, calendars, and other systems to support the tracking of contract deliverable activities each month; support leadership in understanding contract deliverable progress.
• Schedule meetings & events for the QPI team; create and maintain an overall QPI calendar and various project/site calendars.
• Contribute to, proofread, and edit various types of written materials, such as email communications, conference programs, and activity reports.
• Maintain a filing structure and help define procedures for managing, storing, and archiving documents, reports, and other materials.
• Set up and host Zoom meetings and webinars, providing technical support during web events and reporting on attendance.
• Manage QPI’s general email inbox and respond to or forward inquiries as appropriate.
• Maintain QPI’s contact information database.
• Attend meetings, take notes, and follow up with attendees about action items.
• Provide general administrative and tech support to the QPI team.
• Contribute to additional recurring and special project efforts as assigned.
• Ensure the mission and the continuation of QPI; seek out advocacy opportunities.

SKILLS & EXPERIENCE

The list below represents what we believe are the most important characteristics needed for someone to be successful in this position. We also recognize that women, people of color, LGBTQIA+ folks, and other historically economically marginalized people tend to avoid applying for jobs if they don’t meet 100% of the listed qualifications. We encourage you to apply if you’re enthusiastic about this role, even if you don’t meet every single criterion on the list.

• A minimum of three years of experience in dedicated administrative positions, ideally within a nonprofit setting
• Previous experience with planning events, either virtual or in-person, including coordinating registration processes
• A deep commitment to the mission of excellent parenting for children and advocacy on behalf of youth
• Confidence and significant familiarity with using Zoom meeting and webinar features, including experience with hosting events and managing attendees and settings
• Excellent verbal communication and interpersonal skills, including the ability to work well with a erse, fully remote team in locations across the United States
• Strong command of written English and ability to produce written communication in a variety of formats and tones, depending on audience and goal
• Excellent organizational and time management skills, with proven ability to prioritize and take the initiative on identified goals, juggle multiple processes, and meet deadlines
• Prior experience with scheduling and calendar management on behalf of a team or executive, preferably in Google Calendar
• Proven technical skills with common office software and the ability to quickly pick up on new technology (e.g. WordPress, Canva, CRM); prior experience updating and/or managing databases is highly desirable
• Keen attention to detail and a high level of organization
• Professionalism, customer service orientation, and a strong work ethic
• Creativity and flexibility in solving problems and meeting challenges
• Ability to work both as part of a collaborative team and independently
• Reliable judgment, discretion, and ability to maintain confidentiality
• Ability and willingness to travel to various locations within the United States for events

EMPLOYMENT & BENEFITS DETAILS

• Status: Full-time, non-exempt, permanent
• Supervises: None; may occasionally oversee volunteers if applicable
• Salary: $57,000 $72,000 annually, depending on experience. All employee salaries are determined based on years of directly relevant experience at a comparable responsibility level.
• Paid Time Off: YLC offers flexible, unlimited paid vacation to its full-time employees as well as 12 sick days annually, 11+ holidays, and an annual paid winter break.
• Benefits: Comprehensive health benefits package (medical, dental, vision, long-term disability, basic term life), remote work stipend, and remote office equipment, plus an EAP, FSA, Commuter Check program, and (after one year) a 401k with up to 4% employer match. Health plan premiums are 100% employer-paid for both employees and all dependents.
• Location: Permanently remote within the continental United States; preference for states in which QPI currently operates (CA, CT, FL, KS, LA, MN, NM, NV, PA, and TX).

Operations Associate

Remote

Full Time

Treasury & Payroll Tax

Entry Level

Operations Associate

JOB BRIEF

We are seeking a talented Operations Associate to join our team. This is a unique opportunity to work with a team of experienced entertainment industry payroll experts and make a difference for our film and television production clients.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software applications, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. We support some of the world’s best production teams – LEARN MORE.

WHAT DO WE EXPECT FROM YOU

What you will do

• Perform operations administrative duties related to GreenSlate’s payroll processing services, including but not limited to duties such as unemployment claims processing, completion of verbal and written verifications of employment, handling wage garnishments, medical support orders, and tax liens.
• Respond to verbal requests over the phone from state agencies, banks, employment agencies, and loan processors.
• Generate form letters for Contract Services from phone and email requests.
• Completion of monthly/quarterly census survey calls, weekly state new hire reporting, monthly review of unemployment experience ratings.
• Other duties for the operations team as needed.

Who you are

• The ability to deal with high volumes and work under pressure
• Accurate and acute attention to detail
• Tenacious, look for the solution not just be task orientated
• Assertiveness skills with a strong client focus
• Someone who loves a challenge
• Driven, friendly, approachable

WHAT YOU CAN EXPECT FROM US

• A competitive salary and benefits.
• The ability to work remotely full-time.
• The chance to make a difference in a dynamic environment.
• The opportunity to be a part of a growing and fast paced team.

SALARY RANGE:

$45,000-$50,000

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

Executive Assistant

Remote- US 

Corporate

Full Time

Remote

Our Mission

We exist to power better care.

We are on a mission to power better care by optimizing every patient journey. We help payers, providers, and life sciences companies deliver better care, therapies, and outcomes by delivering the most actionable patient journey insights and value-based payments platform. With Clarify, healthcare organizations benefit from big data efficiencies and self-service, on-demand enterprise insights that light the path to higher-value care.

The Executive Assistant role focuses on supporting executives (e.g., CEO, President, or EVP level) at Clarify Health with professional-related logistics and coordination, with a goal of enabling these leaders to work as effectively and efficiently as possible. These are Clarify’s most senior team members, and therefore require an additional level of service and proactive support in complex and often ambiguous situations. This role will also require partnering closely with the Chief of Staff to understand corporate and executive priorities, support broader corporate calendar planning, and manage high-stakes meetings and communications with customers, investors, and the Board. This role will require a self-motivated, professional and creative problem-solver with strong logistical and organizational skills. Must have experience working with executive level management. Ability to self-manage with limited oversight and guidance, provide mentorship to other administrative staff, and prioritize various high-level client interactions. Strong work ethic, drive, leadership ability, and sensitivity to confidential information. Light after hour email usage expected.

*Must be willing to work Mountain Time or Eastern Time zone business hours.

The role:

• Organize and schedule meetings and appointments involving multiple, complex calendars in a timely manner and with limited guidance and input
• Proactively identify potential conflicts with the calendar and resolve independently
• Book and manage travel arrangements/ logistics with no issues, anticipating the likely needs of the business traveler.
• Schedule and handle logistics for both company-wide and external meetings & events (e.g., advisor events, Clarify conference) both onsite and remote
• Organize, plan, and take minutes for meetings on behalf of your respective executive(s)/team
• Independently produce and distribute complex, high-quality correspondence
• Handle sensitive information in a confidential manner
• Act as a professional point of contact for senior internal and external stakeholders, including Board Members and Senior Advisors
• Liaise with internal executive assistants to handle requests and queries from other senior managers
• Build strong relationships with executive customer EAs to facilitate efficient scheduling
• Track and monitor pending business issues for follow-up and execution
• Partner closely with the Chief of Staff to design and update the annual corporate calendar and distribute company-wide and investor communications
• Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc as needed
• Train, onboard, and mentor other Administrative Assistant team members
• Design and roll out standard processes and best practices for the administrative team
• Review and summarize reports and documents
• Process expense reports
• Maintain contact lists
• Draft, review and send communications on behalf of company executive(s)
• Create high-level slide decks and spreadsheets when needed

What we are looking for:

• Strong senior executive-level written and verbal communication skills
• Strong organizational, planning, and prioritization skills with the ability to make high-level decisions independently when necessary and ability to collaborate closely with other internal stakeholders for input
• Ability to anticipate executive’s needs, self-manage, and upward manage
• Ability to manage a complex, rapidly changing executive calendar
• Ability to prioritize and meet deadlines
• Ability to speak and make decisions on behalf of your executive when needed
• Detailed knowledge and understanding of external stakeholders (e.g., current and potential customers), with the ability to prioritize appropriately
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• High emotional intelligence and the ability to work with varying personality types
• Ability to interact with different personality types in an authentic and friendly manner
• Ability to work well as a part of the broader team (e.g., provide backup when colleague is OOO)
• Passion for making a difference in healthcare
• Enthusiastic about building a young startup and willing to jump into various projects as needed
• Desire to reach beyond your skill set and take on more complex level tasks when needed
• Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint

What we offer you:

• Competitive compensation ($90k – $120k base + bonus + equity)
• Quality health insurance
• Traditional 401K plan
• Vision, dental, disability and life insurance
• Flexible Spending Accounts and Commuter Benefits
• Generous PTO
• Flexibility
• Monthly wellness stipend
• Remote friendly
• A collaborative workplace, which will challenge you and celebrate your work
• A chance to learn with and from interesting and enthusiastic colleagues

$90,000 – $120,000 a year

Don’t meet every single requirement? At Clarify we are dedicated to building a erse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

We believe that a happy, erse, and impact-driven team is critical to our mission of transforming healthcare. Having a erse team allows us to bring more ideas to the table when working on lighting the path to higher-value care. We embrace employees and applicants of all backgrounds, including those of traditionally underrepresented groups. With this in mind, we do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, the basis of disability, homelessness, or any other federal, state or local protected class.

Senior Executive Assistant

Location: US – Remote

Job Id: 3960

# of Openings: 1

In this role, the Senior Executive Assistant will help the leaders they support to make the best use of their time. We are looking for someone who proactively problem solves, takes time to prioritize and understand the complexities of the organization and continuously looks for opportunities to optimize administrative processes.

Key Responsibilities

• Identify the preferred method of support for assigned executives and appropriately accommodate working stylePartner with executives to help them be more efficient and effective with their time, consistently maintaining strong communication and proactive planning
• Assist executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Coordinate on-going team rhythm of business (e.g. team meetings and regular comms cadence)
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Manage a complex calendar and schedule – understand priorities, ensure alignment and hygiene
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives and their executive assistants across various teams

Competencies and Skills:

• 5+ administrative experience
• Excellent written and verbal communication skills
• Strong calendar management skills.
• Excellent problem solving ability.
• Strong work ethic and able to manage multiple tasks.
• Ability to work effectively in a team environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Detail oriented with great accuracy.
• Experience with Google enterprise products (Gmail, Calendar, Docs) and a passion for implementing technology to increase efficiency
• You are someone who thrives in a fast paced environment

Working at OutSystems

We do not have many rules, but we do have high standards and a culture of global collaboration. Our commitment to our culture is highlighted in The Small Book of the Few Big Rules, written by our Founder and CEO, Paulo Rosado. This commitment to culture landed us in the Forbes top cloud computing employers four years in a row.

• We grow, change, and innovate, and give our teams the space to be proactive and creative.
• We care about growth and development. Vertical career progression is obvious, and we also encourage lateral moves, joining different teams, and mastering new skills.
• Global colleagues who are as smart, hardworking, and driven as you.
• Our DNA is disrupting the status quo. It is why our company exists.
• We Ask Why a lot. It helps us connect our inidual work to the bigger picture and often uncovers a better, more agile way.

Administrative Assistant IV

Location WFH, United States of America

Job Id 327846

About Lumen

Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen’s network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at news.lumen.com, LinkedIn: /lumentechnologies, Twitter: @lumentechco, Facebook: /lumentechnologies, Instagram: @lumentechnologies and YouTube: /lumentechnologies.

The Role

This role will report to a VP and will be also be supporting 2 others. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically this level of administrative assistant supports large and complex groups.

The Main Responsibilities

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Coordinates activities across departments and possibly business units.
• Acting on own initiative, this position will perform administrative support for 3 senior executives in a fast-paced, demanding environment.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Accurately and professionally handles multiple simultaneous high priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules
• Coordinates activities across departments.
• Ensures cross training of other administrative staff for back up support
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Accurately and professionally handles multiple simultaneous high priority tasks
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.
• Other duties as required

What We Look For in a Candidate

• Bachelors’ degree or equivalent education and experience
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Teams, Zoom and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours occasionally
• Availability for occasional travel to offsite meetings

What to Expect Next

Requisition #: 327846

When applying for a position, you may be subject to a background screen (criminal records check, motor vehicle report, and/or drug screen), depending on the requirements for the position. More information on what’s included in these checks can be found in the Post Offer section of our FAQ page. Job-related concerns noted in the background screen may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

NOTE: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Salary Range

• Salary Min :
  • 45000
• Salary Max :
  • 70000

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual pay is based on skills, experience and other relevant factors.

This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. We’re able to answer any additional questions you may have as you move through the selection process.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

Administrative Coordinator, Non-GMO

Division:Food and Agriculture

Position Type:Full-Time Regular

Remote US

Since 1984, SCS Global Services has been a pioneer and leader in the field of sustainability standards and third-party certification, working across the economy in the natural resources, built environment, food and agriculture, consumer products and climate sectors. Partnering with companies, government agencies, NGOs, and stakeholders, we are striving to advance sustainable development goals through independent assessment, the application of sound science, and innovative solutions. Through these services, we are enabling decision-makers and purchasers to make informed decisions, giving innovators a competitive edge, and helping to drive the development of leadership standards to create a framework for continuous improvement.

Job Overview

The Administrative Coordinator supports staff and clients through the Non-GMO Project verification process, and is responsible for the management and organization of client data and files. This role involves maintaining program files and client records, working with staff and contract auditors, managing auditor workloads, uploading client information into databases, and issuing certificates, work orders, and invoices. The Administrative Coordinator supports the Program Manager and Program Coordinator in the administration of certification activities and helps create process efficiencies.

Relevant Services/Schemes

Non-GMO Project verification

Gluten Free certification

USDA Organic certification

Plant Based certification

Essential Duties and Responsibilities

The position has a primary focus on the Non-GMO Project Verification program with potential involvement in the Gluten Free and/or USDA Organic and/or Plant Based certification program(s). The Administrative Coordinator may support other programs and new program development as needed.

Operations

• Complete database uploads and manage package data for clients
• Create certificates and send to clients
• Support program coordinator in administrative tasks and reaching out to clients as necessary
• Manage client database and all records for Non-GMO Project verified clients, including but not limited to applications, product profiles, certificates, work orders, and invoices
• Ensure program compliance with SCS quality system
• Ongoing maintenance of all new, existing and archived program files in accordance with program requirements
• Support Program Manager to develop program guidance updates
• Development, translation, and editing of program materials, reports, and templates
• Additional tasks as requested by the Manager and Director

Invoicing

• Create and send invoices for initial clients, renewal clients, and scope changes
• Support program coordinator in creation of work orders for renewal clients
• Review all expense reports for Sustainability staff and Regional Auditors

Communications

• Sending work orders, invoices, certificates, and other items to clients
• Track and manage client deadlines for program correspondence and certification issues
• Ensure project milestones and deadlines are established and clearly understood by staff and contract auditors
• Develop templates for internal and external communications

Audit Planning

• Provide audit and/or inspection assignments to staff and contract auditors
• Manage auditor/inspector schedules, workloads and travel budgets
• Carry out travel booking and logistical arrangements, as needed

Qualifications

• Excellent organizational skills and strong attention to detail required
• Excellent observation and data management skills required
• Ability to complete time-sensitive projects and to provide realistic deadlines
• Initiative and ability to work independently; responsive and adaptive to team environment
• Ability to switch tasks quickly and comfortably
• Strong communication abilities and demonstrated abilities in critical analysis preferred
• Strong proficiency in Microsoft Office including Microsoft Word, Excel, and Power Point

Education and Experience

• Minimum associate’s degree, bachelor’s degree and relevant experience preferred
• Experience in data management
• Experience with organization and customer service
• Experience with Salesforce desired
• Verbal and written proficiency in Spanish desired

Physical Requirements

This is an office based job. Sit 6+ hours per day. Keyboarding 6+ hours per day. Must be able to speak and listen to employees and vendors in person, on the phone or virtual platforms.

The above description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

*SCS, Working Remotely:

At this time, SCS Global Services is recruiting all open roles to be remote; allowing our employees the ability to work flexibly and allowing SCS as a company to ersify the experience and perspectives of our growing workforce.

As part of our remote work, we want to ensure that our employees have what they need to work from home. We provide our new employees with a computer and can offer assistance in acquiring ergonomic necessities.

Pay Range:

$20.00 to $24.00 Hourly

Title: Executive Assistant Project Manager

Location: Remote

Company Description

Amwell is a leading telehealth platform in the United States and globally, connecting and enabling providers, insurers, patients, and innovators to deliver greater access to more affordable, higher quality care. Amwell believes that digital care delivery will transform healthcare. We offer a single, comprehensive platform to support all telehealth needs from urgent to acute and post-acute care, as well as chronic care management and healthy living. With over a decade of experience, Amwell powers telehealth solutions for over 150 health systems comprised of 2,000 hospitals and 55 health plan partners with over 36,000 employers, covering over 80 million lives.

Brief Overview:

The Executive Assistant provides administrative support to the Chief Marketing Officer and general project management and execution for the marketing team. In this role, you will perform advanced, ersified, and confidential duties that may be administrative in nature or project-based. Working closely with leadership, you will track key projects, manage the team meetings calendar, manage invoice processing and budget, prepare presentations, set up meetings, and liaise with external customers, clients, or vendors.

You will have broad and comprehensive experience, skills, and a thorough knowledge of organizational policies and practices. If you have a passion for improving organizational operations and coordinating others to inform key strategic decisions, we’d love to hear from you.

Core Responsibilities:

• Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.) to CMO members of the staff.
• Ensures the department is corresponding efficiently by managing the department’s Microsoft Teams channel, meeting hygiene, email follow-ups, meeting outcomes, and next steps.
• Tracks key cross-departmental projects and coordinates with staff to ensure completion of all action items for the CMO.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Maintains master marketing plan, quarterly updates, and results tracking.
• Processes all marketing program spend invoices. Processes all expense reports and invoices for the department and tracks budgets.
• Coordinates requirements with executive staff at other locations.
• Coordinates domestic and international travel arrangements for company executives and other team members, as necessary.
• Supports offsite/onsite meetings and conferences sponsored by the executive and members of the marketing leadership team.
• Prepare internal presentations and coordinate across the team.
• Assists other Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits.

Qualifications:

• Minimum of 5 years of work experience
• Executive presence
• Experience with multi-project tasking with demonstrated organizational skills.
• Experience managing meetings, documenting outcomes, and coordinating next steps.
• Experience submitting expense reports, managing expenses, working with vendors, and organizing team outings or meals.
• Experience working in a Software/SaaS or Operations environment, as an Executive Assistant, Business Analyst, or Project Coordinator
• Experience with Microsoft Office Suite (Outlook, Excel, One Drive, PowerPoint)
• Worked in small, start-up environments as well as larger, more professional environments with the savvy to know how to best scale and build organizational capabilities, processes, and tools.
• Outstanding communication skills, both written and verbal
• Passionate team player who is dedicated to the growth and development of the company, product, team, and inidual.

Additional information

Your Team:

The marketing team is a collaborative, data-driven, and creative team comprised of corporate communications, product marketing, client marketing, and consumer engagement marketing. Because Amwell is the leader in a fast-growing industry, we have the dual opportunity and challenge of building our brand while simultaneously educating and exciting people about telemedicine. We are the company’s and our client’s go-to marketing agency. We’re responsible for company branding and promotion, customer utilization and success, prospect, and product marketing, as well as supporting client retention and business development through outreach, strategy, content, and events.

Working at Amwell:

Amwell is a “virtual first” workplace, which means you can work from anywhere, coming together physically for ideation, collaboration and client meetings. We enable our employees with the tools, resources and opportunities to do their jobs effectively wherever they are!

The typical base salary range for this position is $63,840 – $95,760. The actual salary offer will ultimately depend on multiple factors including, but not limited to, knowledge, skills, relevant education, experience, complexity or specialization of talent, and other objective factors. In addition to base salary, this role may be eligible for an annual bonus based on a combination of company performance and employee performance. Long-term incentive and short-term variable compensation may be offered as part of the compensation package dependent on the role. Some roles may be commission based, in which case the total compensation will be based on a commission and the above range may not be an accurate representation of total compensation.

Further, the above range is subject to change based on market demands and operational needs and does not constitute a promise of a particular wage or a guarantee of employment. Your recruiter can share more during the hiring process about the specific salary range based on the above factors listed.

Additional Benefits

• Unlimited Personal Time Off (Vacation time)
• 401K match
• Competitive healthcare, dental and vision insurance plans
• Paid Parental Leave (Maternity and Paternity leave)
• Employee Stock Purchase Program
• Free access to Amwell’s Telehealth Services, SilverCloud and The Clinic by Cleveland Clinic’s second opinion program
• Free Subscription to the Calm App
• Tuition Assistance Program
• Pet Insurance

Sales Administrative Assistant Centralized MHS

Job Description

Additional Information Remote position Supporting Sales Team. Must be available Nights + Weekends in PST & MST and reside in United States.

Job Number 23076932 Job Category Administrative Location Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP Schedule Full-Time Located Remotely? Y Relocation? N Position Type Non-Management

JOB SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist iniduals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

California Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Colorado Applicants Only: The pay rate for this position is $18.00 per hour.

New York City & Westchester County, NY Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Washington Applicants Only: The pay range for this position is $18.00 to $26.91 per hour. Employees will accrue 0.4616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott International is an equal opportunity employer. We believe in hiring a erse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Program Assistant, Product

Remote

Washington, District of Columbia, United States

Product Management

Job details

Job description

Great Minds, a rapidly growing, mission driven Public Benefits Corporation (PBC) that develops high quality knowledge building curricula for grades PK-12, seeks a Program Assistant, Product to join our growing team.

Company Profile

Great Minds brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our curricula, Wit & Wisdom®; Geodes; Eureka Math™; and PhD Science™ all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and sciences. Founded in 2007, Great Minds now employs more than 1100 people.

For additional information please visit:

Our Market Position

Great Minds’ Eureka Math™ is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka Math™ and its sister products, Wit & Wisdom® and PhD Science™, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Program Assistant reports to the Senior Director, Academics, but supports the Product team at large, including the Chief Product Officer, the Chief Academic Officer and the Chief Knowledge Officers across three content areas – Math, Science, and Humanities. The Program Assistant manages schedules, organizes logistical information, executes team processes, writes support materials, coordinates travel, and ensures effective communication. The Program Assistant represents the Great Minds’ team philosophy and culture both externally and throughout the organization.

This role is an exciting opportunity for a highly organized, detailed oriented, and motivated inidual with a passion for high-quality, knowledge-building curriculum and the belief that every child is capable of greatness. The position requires competence with technology and the willingness and ability to learn new applications as needed. While the work is remote and the ideal candidate will work well independently, this will also be a highly collaborative position, necessitating a strong sense of teamwork and cooperation.

Reports to: Senior Director, Academics

Responsibilities

• Provide administrative assistance to the Chief Product Officer, Chief Academic Officer and Chief Knowledge Officers for Humanities, Math, and Science
• Coordinate meetings, decision trackers, resources, and information to keep workflow on track
• Direct departmental correspondence by preparing notes, meeting agendas, minutes, emails, etc. as directed by leaders
• Support the creation of presentation materials for senior leaders using sharp visuals, animations with a strong eye for design
• Organize and manage team calendars, meeting schedules, and Zoom logistics
• Coordinate with the Corporate Services and Marketing teams to plan travel, calendars, agendas, materials, and meals for each leader and in-person team meetings
• Plan, manage, and execute planning for special events and in-person meetings conducted by each Academic team
• Draft, develop, and edit writing support materials, such as newsletters, team emails, and materials supporting team meetings and events
• Support the development, monitoring, and managing of team communications and processes
• Manage and organize team logistical information including consultant invoices, tasks and time records, and contact information

Job requirements

Requirements

• Strong organizational habits necessary for successful goal setting, project management, collective decision making, deadline execution, and record keeping
• Highly organized and detail oriented with a track record of meeting responsibilities in a fast-paced, deadline-driven, high-volume organization
• Ability to balance a variety of tasks, responsibilities, and projects with multiple deadlines
• Strong communication skills needed to incorporate different points of view to produce high quality work
• Capacity to receive and then apply feedback from managers, team leaders, and colleagues
• Clear and succinct writing skills, with the ability to produce content aligned to the organizational vision
• Facility working with tools required within digital spaces (e.g. Microsoft Office Suite, Google Suite, Sharepoint)
• Possess intimate knowledge of PowerPoint and other presentation applications
• Proficiency with technology and comfortable learning new application
• Capacity to navigate the Great Minds climate, where leadership often drives vision and content decisions

Attributes

• Ability to remain flexible in an ambiguous, fast-paced entrepreneurial environment
• Passion for and commitment to the importance of high-quality, knowledge-rich curriculum
• Receptivity to feedback with a focus on reflective practice
• Willingness to embrace a mindset that is receptive to the perspectives of others
• Commitment to high standards and continuous improvement
• Proficiency at both working independently and collaborating as part of a team
• Highly collaborative with the ability to consistently exhibit diplomacy, tact, and integrity
• Willingness to bring a proactive problem-solving orientation to every task
• Appreciation for the challenges and victories faced everyday by classroom teachers
• Commitment to collective authorship
• Deep belief that every child is capable of greatness

Required Education

• Bachelor’s degree

Status

• Full-time

Location

• Remote
• Future travel (5%) may be required

Title: Connectivity Coordinator

Location: United States

• Remote, United States

Details

• Department: Office Operations
• Schedule:Full-Time,8-hour day shift, Monday-Friday
• Location:Remote

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Benefits

• Paid time off (PTO)
• Various health insurance options & wellness plans
• Retirement benefits including employer match plans
• Long-term & short-term disability
• Employee assistance programs (EAP)
• Parental leave & adoption assistance
• Tuition reimbursement
• Ways to give back to your community

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

*Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: PRN, Short-Term Option, etc.). Connect with your Talent Advisor today for additional specifics.

Responsibilities

The Resource Group, a subsidiary of Ascension, is a business transformation services organization that specializes in resource and supply chain management.

Through implementation of its User-Directed Integrated Solutions, The Resource Group transforms the resource and supply function by delivering value through Operations and Logistics Optimization, Strategic Sourcing, and Change Management. Although it specializes in these areas, as its core, The Resource Group is rooted in the ideals of hospitality and believes that success is measured by the satisfaction of the customer. The Resource Group’s success has allowed it to expand and serve various healthcare systems looking to decrease non-payroll expenses and increase operational efficiencies. Today, The Resource Group serves over 2,700 locations including over 155 acute care hospitals across 22 states and Washington D.C.

This success and value are delivered by The Resource Group’s people, and it is the people and culture that enables The Resource Group to achieve success while working toward the common goal of lowering the cost of healthcare.

As such, The Resource Group believes in:

1) Hiring talent from all industries and demographics to foster innovation and ersity of thought and experience

2) Investing in the people who deliver long-term success to our Participants 3) Transforming the way our associates develop so they can help transform the organizations we serve 4) Creating a culture of continuous learning to prosper in an ever-changing business environment

The Resource Group offers exciting opportunities for all levels of professionals and views resource and supply management as a dynamic career with opportunities for growth and advancement within and across disciplines and teams. Positions are available across a number of strategic resource and supply management roles, allowing multiple entry points into The Resource Group. Learn more about our company our culture and our remote work options at TheResourceGroup.com

This role reports to the Manager, System Support Integration.

As a Connectivity Coordinator, you will be involved in supporting The Resource Group’s achievement of its national goals and objectives by defining, planning, tracking, and managing the coordination of meetings and calendars for multiple Chief Resource Officers (CROs). The Connectivity Coordinator will be expected to apply professional principles, practices and techniques.

Responsibilities

• Serve as a centralized point of contact for proactively managing the calendars of multiple Chief Resource Officers (CROs):
  -Note: Calendar management includes creating, editing, rescheduling, and canceling all meetings (internal and external), with attention to detail, logistics, and balance
• Meet with each CRO separately on a regular basis (preferred frequency determined by the CRO and Connectivity Coordinator) for a “Calendar Coordination Meeting” to understand scheduling needs and priorities; adjust calendar accordingly
• Collaborate with CRO and other CRO support associates to anticipate and prepare for needs related to CRO-led leadership engagement activities
• Proactively manage schedules, meetings, and time of each CRO to support alignment with overall organizational strategy, objectives and goals
• Engage Manager, System Support Integration for guidance and direction on organizational priorities, key decisions, and large events
• Collaborate with Analyst Team and Manager, System Support Integration to support coordination of large meetings, events, and immersion visits
• Develops service level goals, objectives and schedule to align with defined business strategy
• Defines and ensures resources are connected to meet service level goals
• Develops, tracks and documents all aspects of their scope of work
• Communicates and documents work quality and metrics for themselves and their team
• Addresses and resolves issues to ensure work remains on track
• Reports to: Manager, System Support Integration

Requirements

Education:

• High School diploma equivalency with 2 years of cumulative experience OR Associate’s degree/Bachelor’s degree with 1 year of experience OR 5 years of applicable cumulative job specific experience required. 2 years of leadership or management experience preferred.

Additional Preferences

-1 year of experience preferred

-4 years of experience preferred; 2 years of experience in calendar coordination preferred -2 years of leadership or management experience preferred

The Resource Group’s value is delivered through its people, and it is our people and culture that enables us to achieve success. We have created an environment where iniduals can thrive while working toward the common goal of lowering the cost of healthcare. Passion and hard work are necessary to accomplish this goal, and we are always looking for people who bring a fresh perspective. In addition to the experience listed below, all Resource Group associates embody the following soft skills and attributes: Nice, Bright, High-Energy, Inclusive, Willing to Give Away Power, Inspired by Mission, Invigorated by Change.

Title: Executive Assistant

Location: US National (except Alaska)

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

At Block, the Executive Operations team’s Mission is to amplify the impact of our executives and their teams. We aim to extend our executive’s reach by strengthening connections within and beyond their teams. You will have a strong focus on team building, transparency, and cultivating a happy and healthy workplace. This allows us to be strategic partners, ensuring your critical path is always clear and illuminated. We are a center of excellence for Block, inspiring our teams as operational experts.

You will take on a much-needed body of work balancing critical responsibilities required to support three leaders within our Bitcoin Hardware team. This position can sit in any US Block office or be 100% remote from any US state with the exception of Alaska. Performing the responsibilities of this role will be primarily within Pacific Time hours.

You Will:

• Performing the responsibilities of this role will be primarily within Pacific Time hours.
• Provide administrative support to three executives within Block’s Bitcoin Hardware team,
• Maintain sensitive and complex calendars, and coordinate globally with executives, cross functional partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
• Proactively identify gaps, take ownership of projects, and foster streamlined execution
• Help compile and prepare materials and agendas for team meetings, such as all-hands presentations and team gatherings
• Find new and efficient ways to create processes to help maximize your executives’ time, including weekly reporting, goal-tracking, and team meetings
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Qualifications

You Have:

• 4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
• Strong communication skills and ability to connect distributed teams in a remote environment
• Proficient using Google Suite and Apple products
• A collaborative mindset and an appreciation for the challenges of supporting a growing team of erse personalities and programs

Additional Information

Block takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into one of four zones based on a cost of labor index for that geographic area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

Zone A: USD $49.95 – USD $61.01

Zone B: USD $46.44 – USD $56.73 Zone C: USD $42.45 – USD $51.88 Zone D: USD $37.45 – USD $45.82

To find a location’s zone designation, please refer to this resource. If a location of interest is not listed, please speak with a recruiter for additional information.

Benefits include the following:

• Healthcare coverage
• Retirement Plans including company match
• Employee Stock Purchase Program
• Wellness programs, including access to mental health, 1:1 financial planners, and a monthly wellness allowance
• Paid parental and caregiving leave
• Paid time off
• Learning and Development resources
• Paid Life insurance, AD&D. and disability benefits
• Perks such as WFH reimbursements and free access to caregiving, legal, and discounted resources

Title: Executive Administrator

Location: United States

UNITED STATES

OPERATIONS – ADMINISTRATION

FULL-TIME

REMOTE

Our Culture

Quantum Metric’s number one objective is happy people, erse and inclusive culture. We’re passionate about empowering our people to become the best version of themselves, offering coaching and training programs designed to accelerate their career in whatever direction they choose.

As a remote-first company, we understand the importance of building an engaged, erse, and fun place to work. We hold regular company-wide events, seasonal challenges + games, and Quantum Metric supported local outings when Zoom becomes too much. We also have a number of Employee Resource Groups that provide spaces to discuss, share, and reflect on topics that impact us both inside and outside of work – from being new to SaaS or navigating it as a first-time parent, to overcoming the barriers faced as Black, Asian American and Native Hawaiian/Pacific Islander, LGBTQIA or other underrepresented backgrounds.

We are also passionate about the connections we build with our customers. You’ll not only work with some of the world’s most recognized brands, but build lasting relationships.

At Quantum Metric we value all types of experience and education and don’t expect you to meet every qualification for this position. We are most interested in the unique perspective you can bring and your ability to uphold our values of passion, persistence, and integrity.

About the Role

Most C-suite leaders pay little attention to a critical factor that will help determine their effectiveness within their lifetime: the administrative leader that guides their day-to-day operations. The goal of this role is to allow the leader to transition administrative responsibilities entirely to someone who thrives in this role. The leader must remain focused on larger commitments, priorities, and stay focused. Their discipline and momentum are core to their success and will now begin with you. This EA will be encouraged to take on additional responsibilities once a baseline of responsibility, accomplishment, and trust has been earned. Quantum Metric’s Executive Business Partner, with whom this role reports to, is not looking for a temporary fix, but rather a loyal and dedicated partner for many years to come. This is a unique position in that the EBP does want you to stand shoulder to shoulder with her (as opposed to being a subordinate), she understands and deeply respects this role, responsibility, and a high level of expected trust. This position is for a seasoned professional, a confident communicator, a forward-thinking activator, an ULTIMATE achiever, and a process/efficiency expert. This is for the person who loves the details and enjoys exclaiming, “I got this!” to any and every task, regardless of size or scope.

This opportunity is designed for a uniquely disciplined spirit who is unafraid to serve as the trusted advisor, confidant, and partner to the Executive Business Partner and Executive Team. You will be expected to support them in organizing and prioritizing the growing demand of inbound requests, information, and the flow of new opportunities.

Responsibilities

• Provide calendar support to senior executives and their teams when required
• Book travel and lodging for customers, prospects, and internal team members
• Take joy in planning and coordinating events that promote positive company values- team outings, client meetings, annual company retreat, holiday events, birthdays, anniversaries, etc
• Maintain firm cohesion on a day to day basis
• Support other teams with various administrative tasks
• Handle last minute miscellaneous errands
• Research restaurants and book tables for social and executive gatherings
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform basic finance functions to include such as reconciling invoices and creating and submitting expense reports
• Proactively research and negotiate to ensure cost savings for all goods & services
• Adapt quickly to last-minute needs (we’re a start-up!) and execute on tasks in a timely and creative manner
• Organize special gifts to customers, partners, or internal recipients
• Be a team player, you will be an integral part of the executive support team at Quantum Metric

Personal and Professional Attributes Required

• Consistent and infectious positive attitude
• Deeply organized and exceptional project management skills
• Someone who is patient and kind but forthcoming, flexible but decisive
• Calm under pressure, sophisticated, and professional, regardless of circumstance
• Leads with humility in all things, full of integrity; self-motivation is never a question
• A keen eye for detail, exceptional predictive capabilities for both potential problems and solutions
• Driven to inspire others and feels at-home communicating across multiple sectors, industries, and networks
• Natural and spirited curiosity about the executives you will support and the business as a a whole
• Strong communication skills and noticeably high emotional + social intelligence (EQ) upon the first impression
• Healthy business acumen and experience growing something from nothing (latter not required – nice to have)
• Must be willing to admit mistakes with radical candor, extreme ownership, openness, honesty, and accountability – repeated mistakes will not be acceptable
• A project will be explained in detail and then it is your responsibility to own that project and present critical questions as you go and grow
• Experience supporting c-level executives
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Committed to, and enthusiastic about, the mission and vision of Quantum Metric
• A strategic thinker who is adept at multi-tasking in a fast paced environment, able to plan, prioritize, and organize inidual and group activities and processes
• Outgoing, straightforward, and creative
• Able to work independently and take initiative
• Results oriented
• An adaptable, flexible problem-solver
• Team-focused, enjoy working as part of an active group of highly engaged iniduals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others

Critical Skills

• Critical Responsibility: The biggest responsibility of the Executive Administrator is allowing the executive to operate within their “desired zones” – within their strengths and rising above the noise towards making their highest impact. This person must have the focus, discipline, and determination to know and predict what needs to be done so that the executive can do the things that only they can do. Proactivity and enthusiasm must be a part of everything you do.
• Time + Calendar Management: Quantum Metric leaders view timeliness as the ultimate trust-building and reinforcing mechanism; nothing makes others feel safer across any relationship than someone who is highly transparent and communicative. They will respond quickly and be on time for commitments at all costs. They are highly organized around a strict calendar system already in place. A significant part of your role will be to maintain this system to maximize their time and place them in their ”desired zones” as often as possible.
• Serving as an air traffic controller for all inbound and outbound time commitments
• Own domestic and international travel arrangements, personal visits, and professional engagements
• While keeping the leader organized, prioritized, and on time must maintain high levels of humor and positivity
• Prioritize tasks, break down silos, and identify how to arrange, eliminate, automate, delegate, delete, or own tasks
• Key to the position is the ability to handle complex personal and professional calendars with great attention to detail
• Organizational Skills + Prediction Capabilities: This role must have the ability to quickly learn and translate organizational objectives and key results (OKRs) in order to proactively tackle tasks and responsibilities that would clear the way for the Executive team leader. This will include daily (sometimes hourly) cross-checking of the calendar time to anticipate future projects/responsibilities
• Exceptional predictive capabilities for both potential problems and solutions
• This role must learn how to communicate problems quickly; especially moments that appear sensitive and require a certain level of diplomacy
• This role will function as extra eyes and ears in pointing out political potholes the leader may not recognize as a result of their focus
• Demonstrates awareness of fundamental business principles as well as an understanding of both our offerings and the industries we serve
• Must work into ETeam’s good habits, point out where there’s room for improvement, understand their boundaries, and above else, keep them informed

Qualifications

• 5-7 years of EA experience
• 7-9 years of AA experience
• Bachelor’s degree preferred, but not required
• Proficiency in Google Suite platform, Expensify
• Experience booking travel
• Extremely strong interpersonal skills and ability to build relationships with key stakeholders
• 10% travel
• Compensation: $80,000-90,000 plus bonus

Perks and Benefits

This will be the best group that you ever work with! We support one another through challenges and win as a team. Your hard work will be well rewarded. Most importantly, you’ll be strapped to a technology rocket ship bound for greatness! Your success at Quantum Metric will be a milestone in your career.

Group benefits

Medical, Dental, Vision Insurance (99% Medical base plan paid by the Company)

Employee Assistance Programs (EAP)

Telehealth options

Voluntary Life & AD&D, STD, LTD

Healthy Rewards – Discount Programs

Calm App access

401k and Options / Equity

12 company holidays

Unlimited PTO

Sick leave

Parental/Adoption Leave

In addition to our more traditional benefits, we also offer generous perks, a flexible work environment, and numerous resources for professional development and team building.

Promotional opportunities

Rewards and recognitions programs

Robust onboarding and training program

One-time stipend for work at home employees

Monthly business expense stipend

Flexible work environments

Employee Discount Program (Perks at Work)

Employee Referral Program

Lead Referral Program

MacBook Pro and awesome swag delivered to your door

Supportive and collaborative culture

RECHARGE PROGRAM (after 3 years, disconnect for 3 weeks, no email/slack)

Sales and Executive Assistant

Location: US National

Remote

Full-Time

Who We Are

The Campaign Workshop is a fun and quirky bunch of political and advocacy professionals. We help progressive nonprofits, campaigns, labor unions, and advocacy groups to develop new strategies, create digital ads, design direct mail, deliver training, and develop content.

We build award-winning, strategically driven campaigns for clients like AFSCME, UFCW, Giffords, NRDC, American Cancer Society Cancer Action Network, American Federation of Teachers, Mayor Muriel Bowser, LGBTQ Victory Institute, and California Federation of Teachers. For samples of our work, please visit our website. Also, we have done an extensive amount of writing on our blog and in our e-books.

We are a fully remote company offering a welcoming and relaxed (for as much as politics is relaxing), flexible work environment and believe in intentional leadership development of all our staff.

We are committed to racial justice, and we’re working to build an actively anti-racist company. Internally, we’re working to create a company where everyone can show up fully as themselves, where we engage directly with our identities and biases, and where we work together to dismantle systems of oppression. Externally, we hope to show up for our clients in their work towards racial justice, to help build a stronger and more erse pipeline of talent into political consulting, and to grow partnerships with vendors of erse backgrounds.

What You’ll Do:

The Sales and Executive Assistant is a full-time, remote position. You will be responsible for managing the President’s schedule, assisting with tracking leads, drafting proposals, and providing administrative support to TCW. You’ll report to a Vice President (VP), working closely with the President, and other members of staff on assigned projects. As a sales and executive assistant, you will:

Sales

• Utilize our CRM to prospect new business, track emails, manage contacts, and set up automated email sequences and workflows
• Keep a running list of prospects and manage follow up process with President
• Research contact information for executives at prospective client companies
• Help to proactively funnel prospects through the sales funnel
• Edit and proofread a variety of documents, including client deliverables
• Conduct issue research and draft research-based documents
• Draft proposals for potential clients

Administrative

• Manage the President’s daily schedule
• Drive internal scheduling for meetings and events
• Provide administrative support to TCW
• Book travel for the President and team leads, as needed
• Manage the company’s tech needs, including managing inventory, managing passwords and accounts, and ordering new tech as needed
• Field phone calls into the main office phone number and manage the company phone system
• Oversee employee onboarding and offboarding to facilitate a smooth transition

Who You Are:

This is an entry-level role at the Campaign Workshop, and we’re excited to work with candidates who are new to the industry. The ideal candidate will be:

• An adept organizer and problem-solver. You can juggle multiple complex projects simultaneously and meet deadlines in a fast-paced environment. You can predict roadblocks before you reach them, and plan ahead to make sure that we deliver results for our clients.
• A clear communicator. You are willing to engage with all team members to determine priorities and ensure that everyone has the information they need to maintain internal and external workflows so deliverables remain on schedule.
• A quick and eager learner. We don’t require past professional experience for this role, but are looking for folks who can learn how to do our work quickly. We’re a small team, and we all wear lots of hats, and you’ll help us fill gaps. You can pick up on new ideas, ask questions to fill in knowledge gaps, and find solutions to problems that you don’t already know the answer to.
• Deeply committed to racial justice and all forms of equity. You understand how your identities impact the way you show up at work, and you’ll use your platform at The Campaign Workshop to help us build an inclusive and equitable workplace.

This role is open to candidates with a range of backgrounds and experience, including candidates that have just graduated from college or who haven’t worked in politics or advocacy before. We’re primarily interested in folks who are eager to learn more about our work and interested in launching careers in politics and advocacy.

What You’ll Gain

• You’ll make an impact. You’ll be at the frontlines of our work to champion progressive causes and you’ll gain firsthand experience in political consulting, client management, and the creation, production and management of campaigns.
• We’re committed to learning and growth. We really invest in our people, through training, feedback, and mentorship. Some folks stay at TCW for decades, while others use this as a launchpad into careers across the progressive ecosystem. We create space for mistakes and take dedicated time for learning and professional development.
• We show up for each other. We’re a erse team with a wide range of experiences –– some of us have been at TCW through 13 years and 4 promotions, and others are just starting out here as their first job out of college –– but we share a commitment to building a workplace where we can all thrive. We respect each others’ boundaries, recognize that we all have commitments beyond work, and trust each other to get work done.
• You’ll love working here. We’re a small, collaborative team of people who really care about doing good work and who treat each other with compassion and respect. We offer great benefits and real opportunities for growth.

Additional Information

The salary range for this role is $50,000-$60,000 annually along with great benefits, including:

• Generous paid time off.
• Blue Cross PPO platinum plan with the premium fully covered
• 401K with a dollar-for-dollar match up to 4% after 6 months of employment
• Cell phone stipend and internet stipend
• Wellness benefit
• Full remote office set up

Senior Executive Assistant, People

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

In our cars, you’re free to be yourself. It’s the same here at Cruise. We’re creating a culture that values the experiences and contributions of all of the unique iniduals who collectively make up Cruise, so that every employee can do their best work.

Cruise is committed to building a erse, equitable, and inclusive environment, both in our workplace and in our products. If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, come join us. Even if you might not meet every requirement, we strongly encourage you to apply. You might just be the right candidate for us.

We are hiring a Remote (San Francisco Bay Area preferred) Executive Assistant to support three Directors on Cruise’s People team. Our ideal candidate will enjoy our innovative, fast paced and people-focused organization. This person will embrace the opportunities for growing their skills and abilities in pace with the company. The ideal candidate is someone with strong organizational skills and is effective in a highly dynamic environment, driving efficiency and bringing productivity to the next level. If this sounds exciting, we’d love to talk to you!

DAY-TO-DAY RESPONSIBILITIES INCLUDE:

• Act as gatekeeper, time-advocate, and liaison for Executives
• Handle multiple lively calendars and schedules
• Quickly understand and flex with constantly evolving priorities of our team
• Prioritize multiple requests for Executives’ time, applying strong decision-making skills in handling priority of requests and finding resolution
• Build efficiency and balance for the executives you support
• Partner to schedule and own the logistics of team meetings, team calendars, and team Slack channels. We have many!
• Gain familiarity with internal tools and systems used by team
• Arrange travel, schedule transit, and make reservations for our team
• Assist with preparation of presentation materials
• Plan, coordinate, and facilitate various meeting agendas, functions, and events including quarterly retreats and team-building offsites
• Format documents and presentations
• Expense reimbursements
• Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
• Point person for team requests and problem-solve, helping to keep the team on track and organized
• Be a culture-contributor: track, highlight, and celebrate important team cultural/career moments such as team wins and successes
• Adapt to a fast-paced, constantly evolving environment

You should apply for this role if you have the following qualifications:

• BA/BS or equivalent experience
• 4+ years of related work experience and general knowledge within functional area
• Utmost professionalism and discretion
• Strong communication and social skills
• Self-starter that can take a task and run with it
• Acute attention to detail
• Not just reactive, but proactive – thinking ahead of issues that might emerge and solving them before being asked
• Creative problem solver
• Can balance setting boundaries for leads with being compassionate to the needs of our team
• Outstanding interpersonal skills and the ability to navigate various professional dynamics
• Excellent calendar management skills
• Solid understanding of Google Suite (G-Suite) and Slack
• Availability outside normal business hours in case of

BONUS POINTS!

• Experience supporting a People / Human Resources team
• Experience balancing multiple, busy executives
• Project management experience

The salary range for this position is $93,200 – 137,000. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

WHY CRUISE?

• OUR BENEFITS ARE HERE TO SUPPORT THE WHOLE YOU:

• • Competitive salary and benefits
  • 401(k) Cruise matching program
  • Medical / dental / vision, AD+D and Life
  • One Medical membership
  • Subsidized mental health benefits
  • Flexible vacation and company paid holidays
  • Healthy meals and snacks provided for non-remote employees
  • Paid parental, jury duty, bereavement, family care, and medical leave
  • Fertility Benefits
  • Dependent Care Flexible Spending Account, subsidized by Cruise
  • Flexible Spending Account
  • Monthly wellness stipend
  • Pre-tax Commuter Benefit Plan for non-remote employees
  • CruiseFlex, a working policy for US-Based Cruisers, lets you and your manager find the working style that’s best for you, whether it’s primarily in-person, primarily at home, or a combination of home and in-office time. – learn more about CruiseFlex here

• WE’RE INTEGRATED

• • Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

• WE’RE FUNDED

• • GM, Honda, Microsoft, T. Rowe Price, and Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

• WE’RE INDEPENDENT

• • We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

• WE’RE VESTED

• • You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow. We offer a new kind of equity program called Recurring Liquidity Opportunity (RLO), which combines IPO-like liquidity with the stability of remaining private – learn more about RLO here

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives. We seek applicants of all backgrounds and identities, across race, color, caste, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email [email protected].

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our ersity, equity, inclusion, and belonging objectives.

Candidates applying for roles that operate and remotely operate the AV: Licensed to drive a motor vehicle in the U.S. for the three years immediately preceding your application, currently holding an active in-state regular driver’s license or equivalent, and no more than one point on driving record. A successful completion of a background check, drug screen and DMV Motor Vehicle Record check is also required.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners.

Payroll Administrator

Remote, USA

About the Role:

The Payroll Administrator is responsible for the accurate and timely processing, calculation, recording, filing and reporting of multi-state and Canadian payrolls to include payroll taxes for salaried and hourly employees in accordance with company policies and procedures, employment laws and regulations, and tax regulations (federal, state, local). administration of all aspects of payroll at DreamBox Learning. This position works with highly sensitive information and requires great attention to detail, the highest level of accuracy, and the ability to meet deadlines. Ensures monthly, quarterly, and yearly payroll-related reporting requirements to the state and government agencies are executed accurately and timely.

What You’ll Be Doing:

• Calculate & process semi-monthly, biweekly and Canadian payrolls.
• Responsible for processing pay changes, employee deductions, tax record keeping, benefits funding, etc.
• Create and maintain a payroll disaster recovery plan.
• Handle reconciliation of employee deductions and other relevant liabilities.
• Responsible for responding to questions and requests related to payroll.
• Monitoring state and federal laws – OT calculations for each state, sick leave requirements, information required on paystubs, final paycheck timelines, pay frequency requirements, minimum wage and minimum salary for exempt employees.
• Ensure employee confidence by protecting payroll operations and confidential information.
• Calculate employer social security, unemployment, and worker compensation payments and employee federal and state income and social security taxes to determine payroll liabilities.
• Prepare and run payroll change reports that show all changes from the previous payment for aiding the approval process for the payroll run.
• Payroll record maintenance by tracking changes in exemptions, insurance coverage, savings deductions, and job title and department/ision transfers.
• Reconcile benefit invoices to employee deductions and G/L.
• Calculate the correct amount of hours incorporating overtime, deductions, and commissions payment using payroll software Paycor.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Calculate and process any needed new hires, adjustments, terminations, and other changes accurately each pay period.
• Ensure all timecards and time off issues are resolved, and pending time-off requests are processed prior to running payroll so that an accurate payroll is assured.
• Provide support for all audit needs (e.g., payroll and 401K Plan); Assist with quarterly and annual reporting requirements.
• Support accounting department and HR as needed.

About You:

• Associates Degree in an Accounting or related program, or technical college certification or relevant work experience
• 3 + years’ full cycle payroll processing experience in a multi-state in-house payroll role required
• Experience with Paycor highly preferred
• Strong numerical aptitude and attention to detail
• Intermediate level of computer skills including use of database, word processing, spreadsheet software (Microsoft Office Suite including Outlook, Word, and Excel).
• Knowledge of payroll principles and practices to be an effective resource for others and how payroll impacts other areas of the company (e.g., accounting & HR)
• Knowledge of local, state and federal laws and regulations; familiarity with Canadian payroll preferred
• Ability to maintain strict confidentiality of sensitive information
• Self-starter who can take initiative and follow through on projects and tasks and add value to a team environment, pitching in as needed to “get the job done.”
• Judgment—the inidual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions
• Reliability with working hours and duties
• Excellent verbal and written communication skills to go with strong interpersonal skills
• Customer service orientation, including ability to communicate effectively, timely and work with iniduals at all levels of the organization.
• Some HR/Benefits administration experience strongly preferred.
• Experience with various modern, online payroll systems, ideally Paycor
• Legally authorized to work in the US

Compensation and Benefits:

Expected base salary range for this position is $69,630 – $96,680 USD annually based on several factors, including experience and geography. This position is also eligible for an annual incentive bonus or sales commission bonus, depending on the role, and benefits that are designed to support you & your family. If you are hired at DreamBox Learning, your final base salary compensation will be determined based on considerations such as geographic location, skills, responsibilities of the role, education, and/or relevant experience. In addition to those factors, we believe in the importance of pay equity and consider the compensation of our current team members as a part of evaluating and extending any final offer.

We are proud to offer employees and their families a comprehensive benefits package:

• Medical-Dental-Vision
• Health Care Dependent Care
• Short & Long Term Disability
• Life Insurance
• 401(k)
• FSA/HSA
• Paid Time Off – Front Loaded (4 weeks)
• Accrued Sick Time
• DreamBox “Hero Days” Volunteer Time
• Employee Assistance Program
• 9 Paid Holidays + Annual Winter Holiday Break (Typically the last week of December)

#BI-Remote #LI-Remote #LI-JW1

About Us:

DreamBox Learning, the leading K-12 education technology provider, is radically transforming the way the world learns. As the only dual-discipline solution rated STRONG by Johns Hopkins’ EvidenceforESSA.org in both math and reading, DreamBox provides schools with high-quality adaptive learning solutions independently proven to accelerate student growth. Built by educators for educators, DreamBox empowers teachers and district administrators with robust data analytics and content-specific professional development solutions to complement instruction. DreamBox supports over 400,000 educators and approximately 6 million students in all 50 states, the District of Columbia, Puerto Rico, and throughout the United Kingdom, Australia, Canada, and Mexico.

At DreamBox, we believe ersity is an essential strength. That’s why we’re committed to providing an inclusive culture, an equitable work environment, and creating the most effective educational products that celebrate the ersity in students, families, communities, and the world. We know that talent exists everywhere, but opportunity does not. Therefore, we are a proud equal opportunity and affirmative action employer, but we don’t make these commitments simply because they’re required by law. We hold ourselves to a higher standard and make these commitments so that everyone at DreamBox can bring their full selves to our important mission. Our identities matter, and in order to create a more just, equitable world, we know it begins with DreamBox being an inclusive workplace that serves as a model for that change.

Project Coordinator

REMOTE

$45,000 $55,000 Annually

ThreeSixtyEight is growing, and we’re looking for a Project Coordinator to join our team. Here at TSE, every team member can expect to be constantly challenged to grow their skills and do better work than before. We support each other, work closely as a team, give and receive radically candid feedback, and celebrate the wins together regularly. Our new Project Coordinator should come in with a team mindset and a get-shit-done attitude.

The Project Coordinator will work alongside Project Managers and Account Managers to facilitate comprehensive action plans by arranging project schedules, resources, equipment, and information and ensure clear communication to project teams. They will assist the Project Managers in coordinating all of the moving parts of the project to ensure that it stays on schedule and within budget. The Project Coordinator will participate in communication with the Account Managers and Project Managers to identify and define project requirements, scope, and objectives and aid in the delivery of a satisfactory project.

Reports To: Director of Operations

Key Skills:

• Proficiency in the Google suite of applications (Gmail, Google Meet, Google calendar, Sheets, Docs, etc.) and Microsoft suite of applications (Word, Excel, Teams, etc.)
• Project coordination and management inclusive of budget management and reporting, tasking, resource allocation, setting deadlines/milestones, and deliverable management.
• Effective communication both verbal and written with internal and external team members.
• High quality organizational skills and document/file management.
• Good time-management in order to hit all necessary deadlines and requirements of the job.
• Team relationship management to keep everyone on the same page and working towards the same goal.
• Flexibility to accommodate change and thrive amid ambiguity.

Education Qualifications:

• Minimum: GED or High School equivalency

Experience Qualifications:

• Minimum: 1-2 years of coordination experience in an office setting.
• Preferred: 3+ years of coordination experience in an agency setting.

Working at ThreeSixtyEight:

Love your job. We believe that the best work happens in a happy environment that promotes free-thinking, radical candor and honest teamwork. That’s why we promote a culture of creative confidence for both our staff and our clients.

Creative confidence means that we have the courage to be ourselves, take creative risks and break the rules sometimes, knowing that when great ideas meet experience and execution, the results speak for themselves.

Perks and Benefits

• Professional development stipend
• Employee Assistance Program (EAP)
• Off-site team retreats
• Flexible office hoursHalf-day off on the first Friday of each month
• Generous leave offered, including PTO, 13 company holidays, and parental leave
• Great gear to ensure we have the best tools for the job
• Fun, team-centered mentality (no egos please)
• Health insurance benefits including a generous employer contribution
• 401(k) plan matched up to 4% (after 1 year of service)
• Development plans with opportunities for annual raises

Work Environment:

This is a remote-friendly, full-time position with the expectation for working hours of 8:30-5:30 CT. The inidual who fills this role will be expected to ensure high speed internet access is in place in order to perform in this position.

Executive Assistant

Location: Remote

Varsity Tutors, a Nerdy company, is seeking a talented and passionate full-time Executive Assistant to join our team and provide full executive and administrative support to our executive team. This role is responsible for increasing the efficiency of our executives by reviewing, prioritizing and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all levels of the business

The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a strong writer, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives and investors. The inidual in this role will coordinate meeting times, arrange travel and accommodations, and proactively anticipate needs in order to maximize our executive team’s productivity and ability to lead the company and fulfill its mission of helping people learn. The ideal candidate will be highly organized and a creative problem solver that identifies solutions to increase productivity and provide a high amount of leverage to the executive team.

Responsibilities:

• Enables the executive team to focus on the company mission of helping people learn by proactive engagement and management of business and personal administrative responsibilities ensuring maximum productivity.
• Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures. Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Operates effectively with a significant degree of time management and work method/approach latitude. Exercises autonomy in anticipating a erse range of highly complex issues and troubleshooting these issues as they arise.
• Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships.
• Handle confidential information discreetly
• Monitor critical issues for the executive and escalate as appropriate
• Manage calendars and schedules and coordinate all meetings and appointments
• Assist with administrative and research projects
• Book travel and lodging arrangements
• Organize corporate functions and off-site events
• Assorted other activities related to providing support to other executives

Qualifications:

• 5+ years of executive assistant, project management, travel coordination, or similar experience required
• Extremely proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• Exceptional level of attention to detail and accuracy in a fast-paced environment
• Strong interpersonal skills and sound judgment capabilities
• Technically savvy and capable of being productive using a variety of different software programs including Microsoft products, Google products, Apple products, and other systems used by the company
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
• Strong organizational and problem solving skills with a team oriented philosophy
• A no task too big or small attitude
• Ability to embrace change at a moment’s notice, shifting priorities instantly and easily and can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
• Bachelor’s degree required

Varsity Tutors Leadership Principles:

Relentless Focus on Customers * Comfort with Ambiguity * Ownership * Simplify * Intellectual Curiosity * Build Teams * Think Big * Insist on High Standards * Bias for Action * Build Trust * Go Deep * Have Conviction * Deliver Results * Are Right, a Lot

Benefits:

• Hybrid work environment (in-office and remote)
• Competitive Salary plus Equity in the company
• Healthcare Plans (Medical, Dental, Vision, Life)
• 401k Company Matching Plan
• FlexPTO and Company Holidays
• Maternity, Paternal, and Adoption Leave
• Free Learning Membership for you and your household (1-1 tutoring hours, unlimited use of on-demand services, and access to our online classes)
• Once-in-a-lifetime opportunity to help transform how the world learns
• Fun, collaborative, and team-oriented work environment with plenty of training and a feedback-rich culture

Varsity Tutors is committed to creating a erse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. (INDHP)

ADMINISTRATIVE ASSISTANT II, EDUCATIONAL RESOURCES

Job Details

Job Location

Remote – ,

Remote Type

Fully Remote

Education Level

None

Travel Percentage

Domestic 0-10%

Job Shift

Day

Position Summary

This position contributes to the success of the Educational Resources Department by providing a variety of administrative support services to the Vice President and other leaders in a confidential and professional manner. With attention to detail, this employee will manage daily logistics, communication, and schedules, as well as some customer service as requested.

This is a full-time remote position working 40 hours per week.

Essential Duties/Responsibilities

Provide administrative support for department leaders, including:

• Conserve leadership time by reading, researching, and routing correspondences; drafting letters, emails, and documents; collecting and analyzing information; and answering, screening, or initiating communications
• Maintain appointment calendars by planning and scheduling meetings, conferences, and teleconferences; sending reminders; and assisting with travel/hospitality arrangements as requested
• Provide historical reference by developing and utilizing electronic filing and retrieval systems and recording meeting discussions
• Prepare reports, presentations, and publications by collecting and/or analyzing information and formatting, editing, and revising materials; monitor matters important to the department
• Perform data entry to maintain contact lists and company databases
• Prepare and submit expense reports
• Contribute to effective workflow and productivity processes by applying problem solving skills and utilizing administrative tools
• Coordinate administrative overlap between ACSI entities and departments
• All other duties as assigned

Compensation and Benefits

Starting Rate: $18 per hour.

Employees may choose from benefits including HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance. In addition, ACSI provides vacation, sick leave, paid holidays, basic life, basic accidental death and disability, long term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus.

Qualifications

Essential Qualifications

Spiritually the ideal candidate shall possess characteristics that reflect

• a demonstrated acceptance without reservation of the ACSI Statement of Faith
• a strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple
• a desire for spiritual growth as evidenced by his/her prayer life, Bible study, and spiritual outreach to others
• a mature, godly spirit
• a Christian role model (Luke 6:40) in attitude, speech, and actions toward others. (This includes being committed to Gods biblical standards for sexual conduct.)
• a person of faith and prayer
• a broad acceptance of and by the evangelical Christian community
• a strong knowledge and understanding of Scripture
• a servant leader
• an active participation in a local Bible-believing church

Required Experience and Education

• Three or more years of administrative experience
• High school diploma or equivalent; Associates degree preferred
• Excellent attention to detail and strong organization and written communication skills
• Fluency with English grammar, punctuation, and style
• Excellent interpersonal skills and the ability to work well with all constituencies
• Team-centric attitude with willingness to contribute outside of usual duties as necessary
• Proven ability to coordinate projects with external talent to complete assigned tasks
• Highest levels of integrity and confidentiality in serving multiple leaders
• Competency in using computer applications including Microsoft Office and Adobe software suites, various databases, and project management tools; ability to quickly learn new software
• Flexibility to shift directions and/or modify goals with a positive attitude
• Disciplined time management to work independently without direct supervision
• Motivation to find resolutions to challenges as they arise

Physical Demands and Work Environment

• Professional remote work environment in which to conduct videoconferences and phone calls
• Ability and willingness to travel up to 5% of the time by plane or automobile
• Drivers license required to be kept current and in effect as a condition of employment
• Ability to walk, sit, stand, use hands and fingers, talk, and hear
• Ability to use computers to process information
• The employee frequently is required to reach with hands and arms
• Specific vision abilities required by this job include the ability to read at close range and distinguish colors and contrasts
• Ability to lift up to 30 pounds

Medical Administrative Assistant

(Remote – Mountain/Pacific )

UNITED STATES, REMOTE 

OPERATIONS – CUSTOMER EXPERIENCE

FULL-TIME

REMOTE

Full-time Non-Exempt

Direct Hire

100% Remote

Mountain or Pacific Time Zones

About Expressable:

Expressable is a virtual speech therapy practice on a mission to transform care delivery and expand access to high-quality services, serving thousands of clients since our inception in late 2019. We are passionate advocates of parent-focused intervention. Our e-learning platform contains thousands of home-based learning modules authored by our clinical team, helping SLPs empower caregivers to integrate speech therapy techniques into their child’s daily life and improve outcomes. Our mission is to set a new standard in speech therapy by making every caregiver a champion of their loved one’s success. We envision a world where everyone can fulfill their communication potential.

About the Role:

We are looking for an organized, self-motivated, and customer service oriented Medical Administrative Assistant to join our growing team, preferably bilingual in Spanish and English. You will be responsible for the the customary “front desk” duties for our clinical team such as providing timely and efficient support for customer needs, addressing and triaging inbound support requests, client intake, medical billing, and insurance claim processing. Please note the work schedule will be Monday through Friday business hours in either the Mountain or Pacific time zones.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas at this time.

What you would be doing at Expressable

• Provide outstanding customer support for all clients, respond to all patient inquiries, and manage administrative issues concerning scheduling and billing adjustments
• Be the front line to all incoming calls, triage, and direct calls accordingly.
• Prioritize responding to emails and customer experience questions from our clinicians and other staff members.
• Support client onboarding process that includes documentation processing and database record management
• Perform client outreach as needed for outstanding items including but not limited to client intake paperwork
• Provide support for client intake and onboarding, collaborating with our revenue cycle management partners as needed
• Assist in collections for past due and current clients that are unpaid.
• Ensure work is performed in compliance with company policies including HIPAA and other regulatory, legal, and safety requirements.

What you bring to Expressable

• At least 2 years of experience working as a customer-facing medical front office representative
• Familiar with insurance and knowledge/experience with HMOs, PPOs, Commercial Payers, HSAs/FSAs, Medicaid, and Medicare
• Adept at managing multiple calendars and assisting with complex scheduling needs
• Ability to collaborate in a fully remote work environment
• Proficiency with Microsoft Office and/or Google Suite and Zoom or other teleconference platforms
• Bilingual in Spanish and English highly preferred

Key competencies for success in this role

• Professionalism–Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Attention to Detail– Double-checks the accuracy of information and work product to provide Hoaccurate and consistent work. Provides information on a timely basis and in a usable form to others who need to act on it. Carefully monitors the details and quality of own and others’ work.
• Planning/Organizing–Ability to work independently. Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Benefits at Expressable

• Exceptional paid time off policies that encourage and support life balance
• 401k matching to ensure our staff have what they need to enjoy their retirement
• Health insurance options that ensure well being for the whole person and their family
• Company paid life insurance, short-term disability, and long-term disability coverage
• Remote work environment that strives for connectivity through professional collaboration and personal connections

$18 – $22 an hour

Expressable values people. From the technology we develop, the services we provide, and the culture we maintain, Expressable cares about the experience of our employees, clients, and prospects. We intentionally create and sustain supportive environments in which everyone – clients, caregivers, speech-language pathologists, and team members – can achieve their highest potential.

We believe that building trusting and collaborative relationships is paramount to delivering quality care so we operate with the highest levels of honesty, transparency, and accountability as iniduals and a collaborative team. We believe that transforming therapy happens through the steady and iterative problem solving of an interdisciplinary team.

Expressable is an equal opportunity workplace. We celebrate and embrace ersity and are committed to building a team that represents a broad tapestry of backgrounds, perspectives, and skills.

Expressable is committed to the full inclusion of all qualified iniduals. In keeping with our commitment, Expressable will take the steps to ensure people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our HR Director

Executive Assistant

REMOTE

United States

Internal Team

Full time

Description

Education First is seeking a talented, passionate and experienced Executive Assistant to join our mission-driven education policy consultancy. Reporting to the Senior Executive Assistant, the Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement. Education First relies on organized, analytical, strategic and resourceful Executive Assistants who thrive in a fast-paced environment to not only help us deliver our work, but also to stay connected for strong collaboration both internally and externally.

What You’ll Do

• Skillfully manage complex calendars for multiple senior leaders
  • Field/triage requests from internal and external stakeholders
  • Proactively prioritize and strategically manage conflicting appointments
  • Scan for opportunities to support work time
• Strategic project team and client meeting management
  • Manage complex travel and itinerary management (e.g., lodging, flight tracking, travel hiccups etc.)
  • Coordinate meeting event logistics with clients for project meetings (e.g., catering, supplies, reservations, meeting room setup and A/V etc,)
• Provide operational support for senior leaders
  • Support financial functions for expense reconciliation and reimbursement
  • Create meeting agendas, materials and note transcriptions
  • Give design support and copy edit proposal drafts and deliverables to ensure they are client-ready
  • Help build culture enriching team activities for your senior leaders’ teams (e.g., facilitate team meetings, provide team performance and evaluation support, manage life event gifts, etc.)

Requirements

• You are an experienced executive-level administrative support professional with experience supporting multiple executives at the same time
• You thrive working in a matrix organization managing several projects with conflicting tasks and complex strategic scheduling across multiple time zones
• You enjoy scheduling complex travel arrangements, compiling expenses and other operational tasks that lead to a successful event
• You are highly proficient in Google Suite and Microsoft Office Suite (Outlook, PowerPoint and Excel)
• You are highly organized and detail oriented person who enjoys using these skills to help others
• You possess excellent verbal and written communication skills
• You lean into being solutions-focused with a customer service orientation that allows you to be adaptable and flexible
• You love learning new technologies, programs and applications (SharePoint, Concur, Salesforce) and enjoy teaching others
• You are able to lead by influence and have strong interpersonal skills and emotional intelligence
• You enjoy taking initiative and being a resourceful problem solver who anticipates barriers to success
• You identify and act upon the critical tasks when faced with multiple competing priorities

Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements a few times a year
• Telework subsidy
• Professional development stipend
• 20 PTO days and 11 holidays
• Medical, dental, vision and life insurance
• 401(k) match
• Sales bonus eligibility

Compensation

The salary range for this position is $70,000 – $73,600. We typically set initial starting salaries between the market minimum and the 25th percentile of the pay range to ensure there is room for growth over time.

In addition, location-based supplements are provided for the following metro cities: San Francisco, New York City, Boston, Washington DC, Los Angeles, Seattle, Chicago, Denver, Philadelphia, Portland, Miami, New Orleans, Atlanta, Austin, Baltimore, Dallas, Houston, Phoenix, Madison, WI and Salt Lake City.

Travel & Covid-19 Vaccine Policy

Education First requires all employees to be fully vaccinated against COVID-19 unless they have an approved medical/religious exemption. Proof of vaccination will be required upon acceptance of any offer of employment. You should be able to travel for in-person firmwide meetings about twice a year.

About Education First

Education First is a mission-driven education policy consultancy dedicated to ensuring that all students and particularly students in poverty and students of color are prepared for success in college, careers and life. We work with organizations that are shaping the future of P-16 education across the nation, including school networks and districts, state departments of education, policy and advocacy organizations, youth empowerment organizations, talent organizations and foundations.

We help these system leaders catalyze change through our services:

• Conduct research and analysis on policies and provide contextual recommendations and strategic support to translate findings into concrete, sustainable action
• Develop and implement visionary, coherent strategies and strategic plans by prioritizing inclusive voices, focusing on the right problems, and providing space to explore
• Plan and facilitate meaningful convenings for organizations and iniduals to learn, problem solve, collaborate, and advance their work
• Design actionable and equitable solutions that meet client needs, achieve program goals, and implement initiatives with clarity and quality
• Support grantmakers, funders, and foundations to develop thoughtful, high-impact investment strategies that align with their goals, interests, and resources

We are a team of more than 75 former teachers, district and state education leaders, policy advisors, and grant makers who live and work virtually in more than 20 states. Because of our experience, we approach the challenges our clients face with humility, realistic solutions, and a commitment to follow-through. Our culture is built on genuine care for our clients and for each other. We celebrate original thinking, collaboration, entrepreneurialism, authenticity and fun.

Our Equity Commitment

We recognize that in order to pursue our own organizational mission at Education First, we must approach our work by studying gaps and inequities, asking tough questions about structural racism and more deliberately engaging erse voices in problem-solving. We’ve been building our own skills to deliver solutions that center racial equity, with particular attention to equitable ways of thinking and working, and we are committed to helping our clients do the same in projects that have a goal of increasing equity at their core. Within Education First, we have committed to building a race equity culture creating the conditions to adopt antiracist mindsets and actions.

We believe:

• Black lives matter. We are collectively responsible to amplify and support Black students, families and leaders.
• People are experts in their own experience. We cannot effectively support our clients to problem solve and innovate without centering the people they aim to serve.
• Racism and inequity were designed, and can be redesigned. People make up the systems, policies and processes that govern our experience, and we must support our clients to explore their role in reimagining what could be possible.

For greater detail about our Equity Commitment, please visit our website.

Education First actively engages our team with a robust Race, Inclusion, Diversity and Equity (RIDE) strategy to build our staff and organizational capacity to lead on issues of equity and to increase ersity, equity and inclusion at all levels of the firm. As a proud equal opportunity employer, we strongly encourage applications from candidates of all races, national origins, ages, religions, creeds, veteran or disabled statuses, sexual orientations, gender identities or gender expressions.

Title: Executive Assistant to the co-CEO

Location: United States/Remote

What is Underdog?

Founded by a team of industry veterans, Underdog was born with the idea that bringing strategic innovation to sports gaming and entertainment is the key to success in an exceptionally competitive market. Underdog has quickly established itself as a leader in the space, and is committed to building the best sports gaming platform in the industry — and supporting the most passionate community of sports fans while doing it!

At Underdog, we’re not only about creating these awesome products, but also about growing our culture of passion, ownership, and fun! We believe that great companies are made out of great people. Our continual aim is to create an inclusive environment for everyone, at all levels, to achieve their highest potential at work.

As an Executive Assistant to the co-CEO, you will be the right hand to the co-CEO ensuring that day-to-day activities run smoothly, enabling the co-CEO to optimize his time and priorities.

Please note, Underdog is a US based company and no sponsorship is available for this position at this time.

Meet our co-CEO Jeremy Levine! https://www.linkedin.com/in/jerlevine/

What you’ll do:

• Manage and maintain the co-CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
• Manage email inbox, ensuring emails are promptly addressed and responded to in a timely and professional manner.
• Attend meetings and take detailed notes, summarizing and distributing key information to relevant parties, and creating action items and follow ups.
• Act as a liaison between the co-CEO and internal departments/external stakeholders, facilitating timely and effective communication.
• Manage and organize the co-CEO’s personal life, including financial transactions, appointments, household management and coordinating events (these tasks can be done remotely).
• Handle sensitive and confidential information with discretion and integrity.
• Manage all aspects of travel including booking flights, hotels, transportation and reservations.
• Help organize and prioritize the co-CEO using task management tools like Notion and Asana.

Who you are:

• 4+ years of experience as an Executive Assistant, preferably in a fast-paced and growing startup and/or for a fast-paced leader
• Excellent communication skills, with the ability to communicate effectively to all levels of the organization.
• Highly organized with exceptional time management skills.
• Ability to manage multiple priorities and adapt to evolving needs of the co-CEO.
• Incredibly trustworthy with the ability to handle sensitive and confidential information.

Even better if you have

• Experience with Asana or Notion for tracking tasks
• Interest or curiosity in leveraging AI

Underdog Sports is firmly committed to equity, inclusion, and ersity. Our unique culture was built on the foundation of a safe and inclusive environment for people of all backgrounds. We highly value the mental, physical, and emotional health of our employees, and are continuously asking ourselves: what can we do better? Underdog is an equal opportunity employer and doesn’t discriminate on the basis of creed, race, sexual orientation, gender, age, disability status or any other defining characteristic. Our targeted compensation rate for this position is between $100,000 and $140,000, depending on experience, plus equity. Think your skills are exceptional and warrant higher pay? Apply anyway! If we agree, we’re willing to negotiate. Below you’ll find a few of our perks:

• Unlimited PTO (we’re extremely flexible with the exception of the first few weeks before & into the NFL season)
• 16 weeks of fully paid parental leave
• Company paid Health, Dental, Vision plan option for employees and dependents
• 401k Match & FSA
• Remote, In-Person, or Hybrid Scheduling we are 100% VIRTUAL FIRST!
• A $500 home office allowance
• $100 in UD credit
• Support for learning and development
• Book club expense your books!
• Monthly raffle to win a sports ticket reimbursement of up to $500 (including game day snacks!)
• Lastly, an extremely transparent, fun, and engaging culture where you will grow both personally and professionally!

#LI-REMOTE

Title: KHE Business Office Assistant

Location: Remote/Nationwide USA

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Business Office Assistant will be responsible for the accurate and timely processing of student account ledger transactions. The ideal inidual for this position will have experience working in a high volume transactional environment, researching account issues and delivering based on established service level agreements. This position will work closely with other cross functional departments within the organization to resolve outstanding student account issues.

Key Job Responsibilities:

Run daily student status change report and process the appropriate drop calculations. Run and review the weekly credit balance report and ensure all credits are refunded. Process write-offs per the company’s bad debt policy and prepare the necessary reporting weekly for Student Accounts. Review student eligibility and apply the applicable scholarships and/or discounts to the student ledger. Post cash receipts to the student ledger card and prepare the daily cash activity reconciliation of receivables for management review. Review and batch daily scheduled stipends to ensure the timely processing of TIV credit balances. Post tuition and fees to the student ledger and perform the necessary audits to ensure all charges are accurate. Other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree in Business, Accounting or Finance 3-5 years’ related experience in Accounts Receivable, Accounts Payable, Billing, Invoicing, or Customer Service Excellent verbal and written communication skills Excellent time & task management skills Ability to effectively multi-task Working knowledge of Windows and Mirosoft Office products. Must have a working knowledge of Excel and the abliity to perform basic formulas within Exce Must have experience in high volume transactional environment with attention to detail and accuracy Strong customer services skills with the ability to handle complex student account issues Ability to effectively handle multiple situations simultaneously, and to work independently or as part of a team

Preferred Qualifications:

Experience working in a college or university environment Familiarity with higher education and financial aid regulation

We offer a competitive benefits package including:

Remote work providing flexible work/life balance

Comprehensive Retirement Package including 401K company match and two pension programs Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members Competitive health benefits and new hire eligibility starts day-1 of employment Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) ersity and inclusion day to participate and give back to our local communities And so much more!

#LI-Remote

This position is a Salary Grade A

Executive Assistant (Remote)

REMOTE 

PEOPLE 

FULL TIME – REMOTE

REMOTE

Solar power is the largest source of new energy in the world. Raptor Maps is a fast-growing, venture-backed, MIT-born climate tech startup that is building software to enable the solar energy industry to scale. Parties across the entire solar lifecycle use Raptor Maps’ data model to manage ever growing utility-scale solar portfolios. We are an industry leader with hundreds of customers, including owners, builders, operators, and aerial service providers, across over 45 countries with 200+ million solar panels under management. Our software platform is essential in the fight against climate change.

We are seeking a highly organized and pragmatic Executive Assistant (EA) to provide high-level administrative support including but not limited to managing schedules, travel, and expenses for the Founders. A successful candidate will have the ability to anticipate the needs of others, prioritize effectively, and communicate professionally with stakeholders at all levels of the organization as well as outside clients, vendors, and candidates. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

Who you are:

Proactive – Our ideal EA has an aptitude for anticipating the needs of others. You pride yourself on spotting (and addressing) potential problems before they occur.

Adaptable – In a lean, scaling start-up, the one constant is change. You remain cool under pressure and excel in situations where the path forward may be ambiguous.

Discreet – The ability to treat sensitive and confidential information with discretion and integrity is paramount to this role.

Responsibilities

• • Manage and coordinate logistics for meetings, events, and travel for supported executives and when necessary, members of their team
  • Collaborate with senior-level executives to think strategically about meeting flow and agendas, and shape them accordingly.
  • Compile necessary reports and/or presentations using Excel, Powerpoint, and other internal tools.
  • Proactively anticipate the needs of executives and understand the bigger picture, constantly asking what should we be considering?
  • Prepare expense reports

Qualifications

• • 3+ years administrative support experience within a fast-paced professional environment – tech, private equity, investment banking, or professional services experience a plus
  • Strong attention to detail, follow-up and excellent organizational skills
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Proficiency in GSuite, Slack, Excel, and PowerPoint
  • Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
  • Occasional after-hours work may be required
  • Bachelor’s degree preferred
  • Must be primarily located in the contiguous US
  • Must be authorized to work in the US

Benefits

Raptor Maps is a remote-first company with employees across the country and headquarters at Greentown Labs in Boston, MA. Team members are free to work anywhere in the lower 48 states. A few remote benefits include:

– Paid travel for in-person team trips

– Healthcare with dental and vision options

– Unlimited vacation policy

– 401(k)

– Desk budget

– Monthly remote social events and plenty of DoorDash credit

– Amazing team members that tend to love memes, pets, solar, and being active

Executive Assistant, People & Culture

Remote

Full Time

Experienced

This is a full-time 100% remote position with a flexible location within the United States.

What You’ll Do

The Executive Assistant, People and Culture will be tasked with supporting the Chief People, Culture, and Equity Officer (CPO) who leads the HR, Talent, Culture, and Antiracism Teams. This role will enable the CPO to advance company initiatives and goals by supporting administrative and operational needs.

The dynamic nature of this role requires that the ideal candidate have exemplary organization and time management skills and the ability to identify and anticipate the CPO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of iniduals including members of the Executive Leadership Team, senior leaders in the organization as well as all other team members. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. This role will report to the Chief People, Culture, and Equity Officer.

Responsibilities:

• Work directly with the CPO to support all aspects of their daily work routine.
  • Provide confidential and high-level administrative support for the CPO
  • Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
  • Determine priority of matters of attention for the CPO; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Draft, review, and send communications on behalf of the CPO
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, and developing agendas
  • Attend meetings and communicate all necessary follow-up after meetings with action items and due dates
  • Answer and respond to communication on behalf of the CPO
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Develop, organize, and implement a system for paper and electronic filing.
  • Maintain confidential and sensitive information.
  • Maintain project plans for the People and Culture Team using Asana
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Provide additional support for the People and Culture team when possible
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Supporting the Chief People Officer for in-person meetings
  • Working with the Coordinator, People and Culture to schedule and coordinate large in-person or virtual training sessions and events
    • Providing in-person event support (site setup, registration, materials printing, notes, and summaries) and online logistics support (i.e. tech support, break out rooms, etc.)
    • Support materials development (editing, formatting, printing)
    • Coordinate with relevant parties to develop and analyze meeting survey data

Required Candidate Qualifications:

• 3+ years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Excellent organization and attention to detail
• Self-starter with strong reasoning and communication skills and comfort with ambiguity
• Strong orientation to customer service
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills

Candidate Qualifications and Traits:

• Professional maturity and judgment
• Desire and ability to work in a fast-paced, collaborative environment
• Able to keep many projects moving forward concurrently
• Experience with Asana is a plus
• Experience with Adobe is a plus
• Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
• Poised demeanor when dealing with other executives, leaders, and stakeholders
• Flexible and able to multitask, and switch priorities as needed within a collaborative environment
• Ability to listen to the needs of others, respond and adapt, and build relationships of trust across erse teams
• Previous experience supporting the HR Function, CPO, or c-suite executive is strongly desired

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate ersity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let’s work together to support great teaching and accelerate learning for every student.

Compensation:

The salary for this role is $60,000.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023 Benefits in Brief Overview

Other Considerations:

Be willing to travel as needed < 25%

Timeline:

Anticipated Start Date of July 10, 2023

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We work shoulder to shoulder with educators to support great teaching and accelerate student learning. We focus on small systems, both districts and charters, and we work to ensure equitable access to great instruction for students in poverty, students of color, students learning English, and students with disabilities.

Our Core Values

Live Big-Hearted

We care deeply about ourselves, each other, our work, our partners, and the students we serve. We value the differences each other brings to the table because we know ersity of voice, thought, and experience makes us better. We operate joyfully and without ego, collectively focused on the broader good.

Choose Optimism

We believe that, with the right support, every student can succeed. We have the courage to lean into challenges and believe in the possibility of overcoming obstacles while holding a high bar for ourselves, partners, educators, and students. As we advance antiracist actions, our path may not be smooth, but we will walk it anyway because we have faith that the journey will make our team and our education system better.

Advance Antiracism

We create and uphold space for all team members, partners, and students so they are seen, valued, and heard. We lift the voices and experiences of Black, Latinx, Native, and Asian American and Pacific Islander people. We actively look for and confront patterns and systems that cause inequitable harm in order to create more equitable outcomes within our organization and with partners. We embrace erse expressions of excellence that make our team more inclusive and effective.

Be Honest

We are open, authentic, and truthful with ourselves, teammates, and partners. Our trust in each other and our work gives us the courage to lean into difficult conversations, put forth new ideas, and give and receive feedback through the lens of equity of voice and experience. We understand the intense and gripping nature of our work, so we name our needs to ensure we are practicing self-care and love within our beloved community.

Get Practical

We believe support should be thoughtful by meeting people, schools, and systems where they are. We leverage the voices, strengths and stories of families, educators, partners and teammates to find answers, because we know there isn’t a one size fits all solution to the challenges of our education system. We always look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action while grounding our progress in equity.

Keep Learning

We know and love that we don’t yet have all the answers because we are nerds for learning, even when it’s hard or ambiguous. We actively pursue new knowledge, research, and evidence so that we can leverage the latest insights and best practices in our work, then we put that knowledge to work in partnership with our team, our partners, and the students and communities we serve. We respect the learning that springs from our own anti racist journeys, and vow to activate our knowledge in pursuit of equity and excellence.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant (Temp. Part-time)

Temporary

Part-Time

Staff

REMOTE, REMOTE, US

Requisition ID: 1236

Reports to: Provost & Senior Vice President

Position: Temporary, Part-Time (4-6 month contract)

Location: Remote

Wage Range: $20.00 per hour

FLSA Status: Non-Exempt

Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. To apply for this position

Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 150 faculty members residing throughout the United States and internationally. Please visit our website at www.fielding.edu to learn more.

We are seeking an Administrative Assistant to work remotely on a part-time 20-hour per week basis.

SUMMARY

Reports to the Executive Assistant to the Provost and Senior Vice President for assignments related to the duties of faculty governance and the Office of DEI. Also provides administrative support for the VP DEI activities in a manner that reflects the University and the Office of DEI priorities and the University’s mission, vision, and values. Serves as secretary to and generates reports, minutes, and communications on behalf of the Office of DEI and the Global Inclusion Council, Bias Response Team, as well as University committees (i.e., Senate Leadership Committee (SLC), the Policy Review Committee (PRC), and Learning Community and Technology Committee (LCTC). Administers face-to-face and online meetings for these committees and facilitates broad support and communication within them. Maintains an overall standard of excellence and manages projects as assigned.

QUALIFICATIONS

• Applicants should have a bachelor’s degree in higher education, business or related field, or equivalent work experience. Two years of previous experience providing administrative support in an academic or business setting.

Skills needed:

• Excellent organizational and planning skills to effectively handle competing priorities, meet deadlines, follow up on assignments and do detailed work in order to successfully complete projects.
• Ability to make sound independent decisions with a high degree of tact, diplomacy, and professionalism.
• Excellent problem-solving skills to work independently, anticipate potential issues, and collaborate with others to propose solutions.
• Ability to gather and analyze data, draw conclusions, prepare written findings, and maintain confidentiality.
• Strong written communication skills to draft, edit and proofread a variety of documents.
• Excellent interpersonal skills to establish and maintain effective working relationships with employees at all levels of the organization as well as external constituents.
• Proficient in MS Office products with the ability to provide support around university-utilized technical products such as Moodle and MS 365.
• Knowledge and understanding of the University and VPDEI objectives and responsibilities
• Independent judgment in the management of continually fluctuating priorities
• Leadership ability, including the ability to lead group and teams through logistical processes
• Ability to provide sound, fact-based advice and influence decisions
• Ability to initiate and complete projects
• Ability to work independently
• Ability to meet deadlines
• Research capabilities
• Good professional relationships with iniduals across the campus community
• Ability to collect pertinent data for current or future projects; create database of materials; achieve maximum impact/exposure for projects via medium used; presentation of materials and distribution.

FIELDING’S COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Improving ersity, equity and inclusion is an active process that requires continuous commitment to promote collaborative learning and change through attracting, retaining, graduating, and honoring a more erse population of students, faculty, staff, alumni, and community friends. Fielding’s commitment to social and ecological justice is part of our explicit commitment to understanding, analyzing, and acting to reduce inequality, oppression, and social stratification, recognizing the linkages between economic, social, racial and ecological justice. The University strives to ensure that the values of DEI are embodied in all academic programs and course content, and also in faculty, staff and student performance and assessment. We challenge our community to think boldly and take specific actions that are realistic and measurable. By working here, you join a erse and vibrant community that advances Fielding’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Thank you for considering employment with Fielding Graduate University. Our employees are among our most valued resources, and we are committed to maintaining a erse and inclusive workforce comprised of talented, qualified, and hardworking iniduals. We strive to take good care of our employees and their families with excellent benefits, and to provide a stimulating and supportive work environment with opportunities for professional growth and advancement.

APPLICATION INSTRUCTIONS

Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a user name and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive a confirmation of receipt via email.

Fielding Graduate University is committed to inclusive excellence and encourages ersity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome iniduals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, veteran status – and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.

Executive Assistant

United States

req8353

We’re looking for a

Executive Assistant

This role is Remote

We are seeking a dynamic, remote Executive Assistant to support two of our C-Suite Leaders. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business.

Objectives of this Role

• With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the C-Suite Leaders, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

In this role you will

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Preparing detailed travel and expense reports, reconcile corporate card accounts, and follow through/follow-up on report
• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Interface with employees, vendors and clientele of all levels for Executive-led meetings and, as requested, for board meetings and team offsites
• Prepare and distribute agenda in advance
• Arrange staff meeting including facilities, connection tools, and action minutes

You have what it takes if you have

• 5 + years executive level administrative support experience, C-level preferred
• A bachelor’s degree from an accredited university/college or equivalent work experience
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizational systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Exceptional writing and grammar skills
• Demonstrated commitment to valuing ersity and contributing to an inclusive working and learning environment
• Consideration for privacy and security obligations

Extra dose of awesome if you have

• Experience supporting C-level
• Advanced PowerPoint skills and Media/production know-how

Total Rewards:

At Cornerstone, our transparent total rewards program is based on three core tenets: equitable pay, market dynamic research, and skill-based appraisal.

The base salary range for this position is: $62200 – $99500 USD In addition to competitive base pay, the compensation package for this role may include other incentives like bonus or commission, along with a generous benefits package. Additional base pay may be available if you reside in a high-cost metro area (New York City or San Francisco Bay Area). This range reflects the minimum and maximum salary for this position. Where an inidual’s pay falls within the range is determined by factors including, but not limited to, job-related skills, experience, and relevant education or training.

Our Culture:

Our mission is to empower people, businesses and communities. A culture created less by what we do and more by who we are. When people ask what our team is about, we point to our core values: champion customer success, bring our best, achieve together, get stuff done, and innovate every day. We’re always on the lookout for new, curious and capable people who can help us achieve our goal and we are seeking ersity in the people who join our team. We want to make sure that our company reflects the demographic of our customers, clients, and the communities in which we operate. So if you want to work for a friendly, global, inclusive and innovative company, we’d love to meet you!

What We Do:

Cornerstone is a premier people development company. We believe people can achieve anything when they have the right development and growth opportunities. We offer organizations the technology, content, expertise and specialized focus to help them realize the potential of their people. Featuring comprehensive recruiting, personalized learning, modern training content, development-driven performance management and holistic employee data management and insights, Cornerstone’s people development solutions are successfully used by more than 100 million+ people in 180+ countries and in nearly 50 languages.

Cornerstone takes special care to ensure the security and privacy of the data of its users.

Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, religion, color, gender, sex, age, sexual orientation, gender identity, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at [email protected].

#LI-KS1

Chargeback Specialist

Remote

About Fubo:

With a mission to build the world’s leading global live TV streaming platform with the greatest breadth of premium content and interactivity, FuboTV Inc. (NYSE: FUBO) aims to transcend the industry’s current TV model. Fubo operates in the U.S., Canada, France and Spain. The company also has a growing technology center in Bangalore, India that is developing strategic product and technology features for the global Fubo platform.

We’re rapidly growing in employees, subscribers, content offerings and awards — including being ranked highest in Customer Satisfaction among Live TV Streaming Providers by J.D. Power. Which means we need your help taking us to the next level.

Fubo is committed to excellence through ersity, which involves attracting talented people from erse backgrounds and traditions. We encourage everyone to apply.

*THIS IS A FULLY REMOTE POSITION*

Summary:

Responsible for analyzing, researching and processing incoming chargebacks through the billing platform.

Job Detail

• Performs Credit Card chargebacks resolution to ensure timely, accurate, and effective processing of fraud and dispute claims.
• Provides evidence when merchants ‘request for information’ before it becomes a chargeback
• Provides in-depth research and investigation into transactions of frauds or dispute claims, and provide evidence/documentation to support the investigation
• Ensures adherence and deadlines are met for all claims
• Ability to escalate issues to supervisors
• This is not a customer facing role, but will require a lot of cross team collaboration, analytical skills, and prior administrative experience

What to Bring:

• Strong analytical skills and ability to work accurately with billing transactions
• Clerical, technical, and administrative experience
• Ability to communicate effectively with all forms of communication in a professional manner (phone, chat, email)
• Proficiency in Windows or macOS screenshot programs, office, and Adobe reader
• Must be able to work independently with minimal supervision
• Punctual, regular, and consistent attendance is required
• Ability to speak, read, and write professionally in English
• Must be flexible with working hours. Available to work all shifts including weekends, holidays and emergency shifts as required.

Perks & Benefits:

• At Fubo, you will have the opportunity to personally influence what live media looks like after it goes through its next big transformation
• Professional development courses and learning opportunities
• Fubo provides a highly competitive compensation based on experience and market standards
• Robust benefit package including Health/Dental/Vision coverage sponsored up to 100% for employees, 401k, Life Insurance, and commuter benefits
• Free Premium Fubo Account
• Health and Wellness initiatives
• Unlimited PTO days and regular company-wide activities.
• Fubo’s main Headquarters are located in Midtown Manhattan, with offices in Denver, Paris, and Bangalore
• Fubo is an e-verified company

Fubo’s minimum base salary for this role if hired in New York City is $17 per hour; maximum base salary for this role is $17 per hour. Additionally, this role is eligible to participate in Fubo’s unlimited PTO, and a full range of medical benefits. Final offer amount will be at the company’s sole discretion and determined by multiple factors, including years and depth of experience and expertise, location and other business considerations. This role is also available to candidates outside of New York City area: different salary minimum and maximum compensation ranges may apply based on applicable market data and other factors at the company’s sole discretion.

Administrative Assistant – Remote

Job Description

ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our patients.

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

What do we offer?

• Highly competitive hourly rate
• Full benefits
• Casual work environment
• Opportunities for advancement

Who We Are:

• ABS Kids is dedicated to empowering children with autism spectrum disorders and their families to reach their full potential – helping them learn, grow and reach incredible milestones.
• We take pride in our stellar support for providers, so they can do what they do best – deliver the highest quality ABA Therapy to our patients.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Title: Executive Assistant – Information Technology

Location: US National

REMOTE – UNITED STATES

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B and hepatitis D viruses, influenza A and human immunodeficiency virus.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to have been ranked the fastest-growing company in North America on the 2022 Deloitte Technology Fast 500™.

Vir Biotechnology (Vir), a San Francisco company with a bold mission to end infectious disease, is looking for an experienced Executive Assistant for our amazing team! The most incredible opportunity awaits you if you have C-level support experience in Information Technology! You will report to the SVP, CIO. This role is open to remote employees.

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

• You are a logistical expert and master of calendar Tetris who will schedule meetings and get our leaders to activities on time
• Provide administrative support for IT purchasing and tracking activities including procurement and legal processes, license tracking and renewals, asset tracking, and access management
• Provide administrative support to the CIO and IT leadership team members; keep them well informed and well prepared for upcoming commitments and responsibilities
• Prioritize conflicting needs and competing demands, to include the management of several very active calendars
• Coordinate both domestic and worldwide travel plans including expense reporting and reimbursement and reviewing and obtaining travel visas
• Collaborate with other parties including IT vendors to coordinate calendars, requests, and events
• Represent IT as a function within the Executive Administrator community including evaluating IT related issues from other Admins and working with the helpdesk team to resolve
• Be an ambassador for using information technology and best practices within the Executive Administrator community
• Create impactful relationships with peers and positively influence their productivity through use of information technology
• As part of the IT Leadership Team, play a role in the high performance of the team through management of agenda, meetings and events that support IT Strategy
• Support employee engagement and promote a positive workplace culture
• Uphold a strict level of confidentiality

QUALIFICATIONS AND EXPERIENCE:

• 8+ years of experience supporting a large team and C Suite Executives
• B.S. / B.A. degree
• Previous pharma/biotech industry experience
• Ability to work under pressure to meet deadlines
• Committed to job and team; available after hours and on weekends by e-mail and phone, as needed.
• Analytical and problem-solving skills
• Proficiency with MS Office Suite
• Able to travel occasionally to support team events

#LI-225024411_AA1

#LI-Remote

Vir’s compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel!

Travel Administrator

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200617

Job Summary:

Responsible for all aspects of travel reservation and expense processing; enforcing company policies and procedures. Coordinates business travel reservations and expenses for employees and supported travelers consistent with organizational policies and cost guidelines. Procure and support travel reservations; airfare, car, hotel, transportation, obtaining passports and visas, etc. Reconcile and support expense report processing, credit card reconciliation, journal entries, vendor payments, etc. Perform other administrative duties related to departmental workflow. Support and participate in the implementation and training of new travel programs, projects, policies, and procedures.

Accountabilities:

• Follows departmental, project and funder policies and procedures ensuring compliance.
• Processes travel reservations, expense reimbursements and administrative workflow.
• Procures travel via travel related systems (i.e. native Sabre), or other procurement system or vendor.
• Ensures unused tickets and refunds are processed per procedure
• Assists with visa and passport processing.
• Processes reconciliation and administrative workflow for traveler expense reports.
• Processes vendor bills, journal entries, vendor payments, general ledger (GL) items, etc.
• Reconciles credit card accounts and processes payments.
• Utilizes contracts and vendor relationships to reduce cost.
• Ensures files are processed per departmental, project and funder requirements.
• Resolves and reports travel and expense (T&E) issues and follows through with resolution.
• Responds to questions from employees, clients, supported travelers and partners.
• Supports implementation of travel programs, projects, and policies and procedures.
• Provides training for users regarding travel procedures, policies, and related T&E systems
• Performs other duties assigned.

Applied Knowledge & Skills:

• Knowledge on related travel systems (i.e., native the Sabre GDS and Concur).
• Articulate, professional and able to communicate in a clear, positive manner.
• Excellent interpersonal and telephone skills
• Excellent organizational skills.
• Ability to work in a fast-paced, customer-driven environment.
• Ability to multi-task, prioritize, and manage time effectively in a high stress environment.
• Strong decision-making, problem-solving, and project management skills
• Ability to work under pressure with specific deadlines and attention to detail.
• Ability to work independently and in a team environment.
• Ability to meet deadlines and manage staff effectively to accomplish goals.
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English.

Problem Solving & Impact:

• Works on problems that are erse in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affects own job or specific functional area.
• Supervision Given/Received:
• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Manager or Director.

Education:

• Associate’s Degree or its International Equivalent in a Related Field.

Experience:

• Typically requires a minimum of 5+ relevant travel coordination / reimbursement and administrative support experience.
• Prior experience with USG regulations required
• Prior experience with implementation, support, maintenance, and administration of travel related programs required. (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience troubleshooting travel systems and their related customer service issues required (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience in training and supporting travel system users required.
• Proficiency on native Sabre GDS and Concur required
• Prior experience with SharePoint, document workflow and collaboration tools required.
• Domestic and International Corporate travel planning experience required.
• Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $50,000 – $80,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Administrative Assistant / Sales Coordinator (IB)

Remote Latam 

External – Sales & Marketing

Full-time/ Remote

Do you want to earn a salary in USD?

Would you like to work from wherever you want?

Hi, You finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 9 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally erse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

What are we looking for?

In this opportunity, we are looking for an Administrative Assistant / Sales Coordinator to work with one of our American clients and help them make it easier for physicians and healthcare professionals to access clinical reference sources, stay on top of the latest clinical information, learn about new treatments, continuing medical education credits and communicate with peers. We’re seeking a collaborative, proactive team player, with a high level of technical competency & leadership, strong analytical and problem-solving skills, and great attention to detail, this fully remote job is for you. So if you have the skills and can get the job done, come to join us and work from anywhere you want!

What’s unique about this job?

Our client is an online media and technology company that serves businesses and consumers in Automotive, Health, Legal, and Home/Travel. Their fully integrated approach combines leading web solutions for businesses with media websites for consumers. Their award-winning consumer websites serve more than 250 million monthly visitors. They employ more than 5,000 people in over 20 office locations around the world. They are proud to foster a unique culture that combines the innovation of a start-up with the stability and profitability of an established corporation. The role will assist where needed in day-to-day admin tasks such as the monitoring of support ticket queues, conducting testing, and maintaining the platform while providing expertise and best practices when implementing new functionality. You will be working with a Salesforce Developer to ensure the client’s organization utilizes different tools and capabilities offered by Salesforce effectively and efficiently. Our client is looking for someone with migration experience between separate Salesforce instances.

Here are some of the exciting day-to-day challenges you will face in this role:

• Build and maintain strong internal relationships – working closely with Global Sales Team and surrounding supporting teams (Contracting, Account Management, Media Planning, Finance, etc.)
• Manage contracting process with clients and internal stakeholders to ensure contracts are processed in a timely manner
• Collaborate closely with Finance to ensure accurate billings/payment/PO processing
• Meet regularly with Sales Planners and prepare summary status reports for Sales
• Coordinate with the reporting team to ensure they have the details/materials required to build monthly operational metric reports
• Review monthly reports for accuracy
• Respond to external and internal client requests in a timely manner with exceptional follow-through
• Provide support in Salesforce; pulling weekly pipeline reports, trend analysis etc for Sales Team and VP

You will shine if you have these:

• An administrative or sales support background
• Excellent documentation skills (MS Word, Excel, PowerPoint a minimum)
• Knowledge of Internet technologies (CRM systems)
• Ability to multi-task in a fast-paced environment, results-driven, and great communication skills both written and verbal
• Strong interpersonal skills with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
• High organizational skills and ability to manage a number of projects at the same time
• Ability to prioritize own workload
• Passion for customer service and for ensuring clients have the best experience possible
• Demonstrates drive, being a self-starting independent worker
• A team player with a high level of dedication
• Must be detail-oriented, proactive, and flexible
• Fluency in English

Title: Administrative Assistant – Human Resources – Fully Remote

Location: United States

Job Type

Full-time

Description

Position Objective:

The Administrative Assistant in Human Resources (HR) is a remote entry-level role ideal for anyone seeking to learn and grow their skills and join the world’s largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time and more!

The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments. The administrative assistant will take charge of various behind-the-scenes administrative tasks and will shine their creativity in the HR department by working with PETA Animal Rights Interns, applicants for employment, and staff members.

What your day will look like:

You will be responsible for a number of administrative tasks, such as surveying staff members, organizing meetings, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do.

Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns.

Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day.

Around here, animal rights training and professional development are a top priority. You’ll work on assignments creating helpful a knowledge base for staff members and interns.

Putting to work your writing and problem-solving skills to correspond with staff members, interns, and applicants to assist with routine queries, provide valuable training, and throughout troubleshooting because Happy, Helpful, HR’ is our motto.

We’ll come to you for help with the PETA Life Instagram Twitter accounts, and you will help to run the PETA LinkedIn account. Come ready with some ideas to highlight our organization’s culture and staff.

You’ll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more.

The above doesn’t cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor.

Requirements

The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally and be committed to the objectives of the organization.

Having at least one year of experience with public speaking, correspondence and/or representing a company publicly is helpful, but as long as you are willing to learn, we’re happy to teach!

Working in an environment with quick timeframes isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management and organizational skills.

You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants, interns and staff members!

To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, an invoice payment website, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments.

Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance.

Most of all, you must have the drive to help animals and support a team working for their liberation around the world.

The hourly pay range for this position is $15.00 – $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Title: Executive Assistant – Remote

Location: United States

About Us:

JUICE is a digital growth & marketing agency founded by two entrepreneurs with successful previous exits. Our strict focus on maximizing ROI has helped our clients see enormous revenue driving success across user acquisition, eCommerce, and lead generation campaigns. JUICE is an Inc. 5000 award-winning industry leader in results-driven growth strategy development, social advertising, search engine marketing, organic search ranking, and lead generation. JUICE focuses on building scalable, efficient campaigns that drive results.

Overview:

• We’re looking for someone who is smart, organized, and trustworthy to work as an executive virtual assistant for two executives. Bluntly, we’re looking for a perfectionist who is extraordinarily detail-oriented.
• PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 3+ years of experience as an Executive Assistant for an executive or a business owner.
• This is a fast-paced, extremely detail-oriented, and high-pressure role. Expect to get 100+ emails/day from us, many of which include tasks that must be done that day. You’ll handle the executive team’s business and personal details, including travel, scheduling, and coordination with my team.
• We are extremely demanding and we’re looking for someone with extreme attention to detail who enjoys negotiating deals, finding the best travel arrangements, and is fun to work with. If you’re looking for a slower role, this is NOT the role for you.
• If you have extensive experience managing an executive or business owner’s calendar, travel, and personal affairs, this position will be very challenging and extremely rewarding.
• This is a full-time role. It’s also remote, so you can work anywhere in the United States. We communicate via email, chat, and phone.

What do you need to succeed:

• At least 3+ years experience as an Executive Assistant for a C-level executive or business owner in a start-up environment
• Ability to handle 200+ emails/day, including rapid tasks and long-term projects
• Exceptional ability to communicate progress on multiple projects
• Must be highly organized and efficient
• Trustworthy with strong personal integrity
• Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
• Experience managing an executive calendar
• Killer ability to multi-task
• Must be flexible with schedule
• Top-notch communication via email and phone, external and internal
• Proven ability to prioritize tasks
• Perfectionist, super attention to detail
• Since this is a virtual position, must be a self-starter, self-motivated and able to work independently with minimal oversight
• Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time

Knowledge and skills required:

• Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner
• High level of experience with Google Apps
• Knowledge of project management tools/programs
• Ability to quickly learn new software application
• Capability to set up new systems and processes in order to streamline business and personal functions
• Ability to solve tasks with minimal or no guidance
• Ability to work under pressure and quickly and efficiently problem solve, all while managing frequent interruptions
• Able to handle constructive criticism and work well within a fast-paced environment

Salary Range:

• 65-80k

What you’ll find here:

• Competitive salary based on experience level
• Matching 401k plan
• Health benefits
• Unlimited PTO
• Annual company offsite
• Fully remote work
• Discretionary bonuses are available
• Happy and motivated team

Locations

New York City, Miami, Remote

Remote status

Fully Remote

Employment type

Full-time

Seniority Level

Mid Level

Title: Administrative Assistant IV

Location: Work From Home – USA

Full-Time

Regular

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

SUMMARY:

As a Center of the Public Health Institute, the mission of PHI’s Center for Health Leadership and Impact (CHLI) is to advance health by increasing leaders’ capacity to transcend boundaries and transform their communities. Through the use of blended learning modalities, CHLI leads programs for teams, coalitions and networks to advance leadership skills and reduce health inequities.

The Administrative Assistant IV position is responsible for assisting in operational and programmatic functions of the Center. The position will provide a full range of administrative and program support to the CHLI including complex program calendaring, communications, travel planning and management.

Employment Type: Full Time

Full salary range for this position: is $26.88 to $38.31 per hour. The typical hiring range for this position is $26.88 to $32.59 per hour. The starting wage is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Calendaring: Schedule support for CHLI including complex meeting planning with multiple partners, virtual training series, and technical assistance sessions. Provide additional support for leadership team calendars.
• Travel (as relevant): Coordinates staff travel arrangements and registration for meetings providing the CHLI leadership with agendas, travel itineraries, directions, and pertinent meeting information.
• Communications:
  • Composes complex & sometimes confidential letters and memoranda in response to incoming mail or calls (writes on behalf of CHLP leadership).
  • Edits emails, documents and other CHLP collateral for staff.
• Conference registration and session support: submit abstracts on conference portals, manage conference speaker details, support staff conference registration process.

Performs other duties as needed in support of the Center.

QUALIFICATIONS To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• 5 years of related clerical, administrative and accounting experience, including experience in public health and/or program administration and experience in arranging travel and meetings.
• Associate’s degree or substitute with two additional years of related experience.

Other Qualifications

• Good attention to detail skills.
• Strong oral communication skills, including translating technical material for a lay audience.
• Strong interpersonal skills – ability to communicate and establish effective working relationships with all levels within the organizations, and interact effectively with co-workers, customers, and other stakeholders.
• Ability to make independent decisions following standard policies and procedures and to work independently with limited supervision.
• Teamwork skills: ability to balance team and inidual responsibilities and support others’ efforts to succeed.
• Ability to function in a fast-paced environment, make simultaneous progress on multiple tasks, and meet deadlines.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and internet searches.
• Ability to exercise initiative, be creative, and be resourceful.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

Executive Assistant

at Thumbtack

Remote, United States

A home is the biggest investment most people make, and yet, it doesn’t come with a manual. That’s why we’re building the only app homeowners need to effortlessly manage their homes — knowing what to do, when to do it, and who to hire. With Thumbtack, millions of people care for what matters most, and pros earn billions of dollars through our platform. And as one of the fastest-growing companies in a $600B+ industry — we must be doing something right.

We are driven by a common goal and the deep satisfaction that comes from knowing our work supports local economies, helps small businesses grow, and brings homeowners peace of mind. We’re seeking people who continually put our purpose first: advocating for pros and customers, embracing change, and choosing teamwork every day.

At Thumbtack, we’re creating a new era of home care. If making an impact and the chance to do good inspires you, join us. Imagine what we’ll build together.

Thumbtack by the Numbers

• Available nationwide in all 3,143 U.S. counties
• 75 million projects started on Thumbtack
• 4 million customers in the last 12 months
• Pros earn billions on our platform
• More than 9 million 5-star reviews for our stellar pros
• 1000+ employees and $3.2 billion valuation (June, 2021)

About the Administrative Team

Our Administrative Team contributes to the efficiency of our business by providing timely support to our leadership team, acting as the point of contact for internal, and external colleagues, providing strategic counsel, and finding new ways to help move the business forward with impeccable organizational teamwork.

About the Role

As the Executive Assistant to three senior executives you will have the opportunity to act as a strategic business partner on both company-wide and team-level initiatives. You will be a highly visible partner across the org for each executive, while helping them to meet organizational and time-management challenges. Your support will enable executives to better meet the needs of their teams and to utilize their limited time in the most thoughtful way possible.

Responsibilities

• Provide comprehensive support to the three executives to include strategic calendaring through Google Calendar (60%); booking travel and accommodations (10%); monthly expense reporting (10%); plan offsite events, prepare documents for meetings, and work on strategic projects (20%).
• Create, route, and process written and verbal correspondence with impeccable discretion and confidentiality across multiple platforms.
• Coordinate with external parties and their executive staff on frequent/regular meetings.
• General administrative duties (e.g., taking detailed notes, preparing meeting materials as needed) and a willingness to take on special projects with evolving priorities.
• Plan and execute team offsites, including sourcing venues, vendors, and activities.
• Assist team with tracking team budgets, invoices, submitting/approving expenses, and resolving any AP or AR issues.

What you’ll need

If you don’t think you meet all of the criteria below but still are interested in the job, please apply. Nobody checks every box, and we’re looking for someone excited to join the team.

• 4+ years administrative experience; ideally supporting C-Level Executives
• Experience creating procedures and structure within a team/company.
• Self-starter attitude and track record with seamlessly executing quickly on complex projects with minimal guidance
• Detail oriented with an ability to think strategically and make recommendations
• Excellent presentation skills while leveraging Google Applications
• Strong critical thinking and problem solving skills
• Adaptable and diplomatic – ability to read each situation and executive and act accordingly

Bonus points if you have

• Experience working with Product/Finance/COO orgs
• Startup experience
• BA/BS degree

Thumbtack is a virtual-first company, meaning you can live and work from any one of our approved locations across the United States, Canada or the Philippines. Learn more about our virtual-first working model here. #LI-Remote

For candidates living in San Francisco / Bay Area, New York City, or Seattle metros, the expected salary range for the role is currently $115,000 – $155,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

For candidates living in all other US locations, the expected salary range for this role is currently $95,000 – $130,000. Actual offered salaries will vary and will be based on various factors, such as calibrated job level, qualifications, skills, competencies, and proficiency for the role.

Benefits & Perks

• Virtual-first working model coupled with quarterly in-person events and Camp Thumbtack
• 20+ company-wide holidays including two week-long shutdowns
• Libraries (collaborative workspaces) in San Francisco, Toronto, and Manila
• Stipends for remote work support, home office set-up and Thumbtack services
• Cell phone and WiFi reimbursements
• Subscriptions and Employee Assistance Program for mental health and well-being

Learn More About Us

• Life @ Thumbtack Blog
• How Thumbtack is embracing virtual work
• Follow us on LinkedIn
• Meet the pros who inspire us

Thumbtack embraces ersity. We are proud to be an equal opportunity workplace and do not discriminate on the basis of sex, race, color, age, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ancestry, citizenship, marital status, military or veteran status, genetic information, disability status, or any other characteristic protected by federal, provincial, state, or local law. We also will consider for employment qualified applicants with arrest and conviction records, consistent with applicable law.

Thumbtack is committed to working with and providing reasonable accommodation to iniduals with disabilities. If you would like to request a reasonable accommodation for a medical condition or disability during any part of the application process, please contact: [email protected].

If you are a California resident, please review information regarding your rights under California privacy laws contained in Thumbtack’s Privacy policy available at https://www.thumbtack.com/privacy/ .

Executive Assistant, Growth

at Cityblock Health

Remote, USA

#communityhealth #healthcare

About Us:

Cityblock Health is the first tech-driven provider for communities with complex needs—bringing better care to where it’s needed most, block by block. Founded in 2017 on the premise that “health is local” and based in Brooklyn, we are backed by Alphabet’s Sidewalk Labs along with some of the top healthcare investors in the country.

Our mission is to improve the health of underserved communities. Importantly, our solutions are designed specifically for Medicaid and lower-income Medicare beneficiaries, and we meet our members where they are, bringing care into the home and neighborhoods through our community-based care teams and Virtual Care offerings.

In close collaboration with community-based organizations, local providers, and leading health plans, we are reorganizing the health system to focus on what matters to our members. Equipped with world-class, custom care delivery technology, we deliver personalized primary care, behavioral health, and social services to deliver a radically better experience of care for every member and community we serve.

Over the next year, we’ll grow quickly to bring better care to many more members and their communities. To do this, we need people who, like us, believe that everyone should have good care for what matters to them, in their community.

Our work is grounded in a belief in the power of a erse community. To close gaps in care and advance equity in the communities we serve, we have to start with making our own team erse and inclusive. Our ways of working are characterized by creativity, collaboration, and mutual learning that comes from bringing together a community from erse backgrounds and perspectives. We strive to ensure that every person on the Cityblock team, and every Cityblock member, feels supported and included as a part of our community.

Our Values:

• Aim for Understanding
• Be All In
• Bring Your Whole Self
• Lean Into Discomfort
• Put Members First

About the Role:

As an Executive Assistant at Cityblock, you’ll be challenged in a varied, fast-paced role. We’re seeking a detail-oriented, customer-service minded, and meticulous operator to lead logistics and schedules for several leadership team members. The ideal candidate is comfortable with heavy calendar management including high-volume meeting arrangement, extremely organized, adaptable, and responsive. Over-communication and proactive thinking is an asset in this role, along with a keen perception of people and situations. As our Executive Assistant, you’ll build strong relationships quickly, both internal and external to the company. You want to work for a company that is mission-driven, and centered around the iniduals served.

In this role, you will:

• Proactively manage calendars, anticipate and resolve any scheduling conflicts or overlaps at the drop of a hat
• Handle confidential documents with discretion; facilitate and manage key documents across multiple workspaces that are crucial to our daily operations and contracting
• Draft, edit and organize presentations on behalf of executive(s) as needed
• Assist with hiring process and onboarding of your executives’ team members, including organizing onboarding documents and introductory meetings
• Compile and prepare materials and agendas for team meetings. Keep track of meeting notes and action items for Executives
• Plan and coordinate logistics for executives’ team events including: holiday parties, social events, leadership offsites, and celebrating milestone events.
• Run all travel arrangements for executives as the need arises, and coordinate related logistics (air travel, rental car, hotels)
• Reconcile receipts and execute expenses reports on behalf of Executives
• Conduct research projects across across a variety of topics, as assigned
• Build strong rapport with our leadership team, Executive suite, and Executive Assistant team developing a sharp sense of timing and priorities
• Provide Executives with relevant cross-functional updates by keeping an ear to the group and working with other EA’s

Requirements for the Role:

• 4+ years of professional experience
• 2+ years of experience supporting executives in an EA capacity, or equivalent

What We’d Like From You:

• A resume and/or LinkedIn profile
• A short cover letter, please!

Cityblock values ersity as a core tenet of the work we do and the populations we serve. We are an equal opportunity employer, indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.

We do not accept unsolicited resumes from outside recruiters/placement agencies. Cityblock will not pay fees associated with resumes presented through unsolicited means.

We take into account an inidual’s qualifications, skillset, and experience in determining final salary. This role is eligible for health insurance, life insurance, retirement benefits, participation in the company’s equity program, paid time off, including vacation and sick leave. The expected salary range for this position is $51,800 to $90,300. The actual offer will be at the company’s sole discretion and determined by relevant business considerations, including the final candidate’s qualifications, years of experience, skillset, and geographic location.

Medical Clearance (for Member-Facing Roles):

You must complete Cityblock’s medical clearance requirements, which include, but may not be limited to, evidence of immunity to MMR, Hepatitis B, Varicella, and a TB screen, or have an approved medical or religious accommodation that precludes you from being vaccinated against these diseases.

Covid 19 Update – Please Read:

Cityblock requires those hired into this position to provide proof that they have received the COVID-19 vaccine. Any iniduals subject to this requirement may submit for consideration a request to be exempted from the requirement (based on a valid religious or medical reason) on forms to be provided by Cityblock. Such requests will be subject to review and approval by the Company, and exemptions will be granted only if the Company can provide a reasonable accommodation in relation to the requested exemption. Note that approvals for reasonable accommodations are reviewed and approved on a case-by-case basis and availability of a reasonable accommodation is not guaranteed. This vaccination requirement is based, in part, on recently established government requirements. The requirement is also based on the safety and effectiveness of the vaccine in protecting against COVID-19, and our shared responsibility for the health and safety of members, colleagues, and community.

The COVID-19 pandemic has severely impacted the health and lives of people around the world, including the vulnerable populations Cityblock serves. As a healthcare provider, Cityblock holds ourselves to the highest standards when promoting the health and safety of those who we serve. Given that the COVID-19 vaccines are one of the most powerful tools to fight this disease and save lives, Cityblock is implementing a COVID-19 booster mandate for Washington, D.C. employees under the guidance of local/state mandates.

Product Assistant (Remote)

Ohio, USA

United States

Full time

R2023-279

We believe in the power and joy of learning

At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose – driving innovation that helps millions of learners improve their lives and achieve their dreams through education.

Our culture values ersity, engagement, and discovery

Our business is driven by our strong culture, and we know that creating an inclusive and erse workplace is absolutely essential to the success of our company and our learners, as well as our inidual well-being. We recognize the value of erse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through inclusive programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see https://www.cengagegroup.com/about/inclusion-and-ersity/.

What you’ll do here:

• Provide general administrative support that include handling correspondence, coordinating meetings, travel planning, processing invoices/purchase orders and payments to authors/reviewers/etc., maintaining database records, etc.
• Assist the team in coordinating market research efforts such as reviews, focus groups, webinars, etc.
• Partner with Product Managers to develop some “B” and “C” level titles and deliver them to the Production Editor in a form ready for publication.
• Assist with preparation and distribution of author contracts, portfolio plans, product proposals, manuscript, and other documents pertaining to product management functions, assuring accuracy and working efficiently for each deliverable.
• Execute market research as needed, summarizing competitive products as necessary for several product lines.
• Order sample product using Magellan.
• Maintain filing and records management systems and other office procedures pertaining market research, product information, manuscript file, author/reviewer prospect file, and customer feedback.
• Utilize CRM to verify instructor information, product information, request materials, and to find users of products.
• Support the Director Assistant on creation of ISBN’s as needed.
• Prepare all documents needed and distribute to participants for meetings across the assigned product teams including PSR’s, plan checks, production launches, digital roadmapping, etc.

Skills you will need here:

• Bachelor Degree
• Tech savvy with proficiency in MS Word, Excel, PPT, as well as databases.
• Excellent grammar, punctuation, spelling, and organization skills are necessary.
• Strong orientation to detail work and follow-through.
• Able to work in an agile environment by being proactive, flexible, effective, efficient in fast-paced environment where good communication, time management, and organizational skills are highly valued within our teams.
• Administrative experience preferred.

Cengage Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. You may view Cengage’s EEO/Affirmative Action Policy signed by CEO Michael Hansen and Equal Employment Opportunity is the Law notice by visiting their corresponding links.

About Cengage Group

Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.

Base Pay Range

The full base pay range has been provided for this position. Inidual base pay will vary based on qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.

$31,500.00 – $50,400.00 USD

Senior Contracts Administrator

Remote Oakland, CA

Contract / Temporary

$40.00 – $60.00 / Hourly

Description

Nonpartisan policy research organization has an immediate opening for a Sr. Contracts Administrator! This Sr. Contracts Administrator will join a growing team of legal and contracting professionals focusing on government contracts and subcontracts.

As a Sr. Contracts Administrator, you’ll provide a full range of contract administration services, including drafting contracts and subcontracts, administrating agreements through execution, and assisting with standard negotiations. If you’re looking to join a passionate company dedicated to using science-backed research to further social justice policy initiatives, this is the position for you!

This Sr. Contracts Administrator can work 100% remotely from any US-based time zone, so candidates from around the US are encouraged to apply. The ideal candidate will have 5-15+ years of government contracting/subcontracting administration experience, including a working knowledge of FAR.

Responsibilities:

• Review client contract award documents for accuracy against the solicitation and all modifications
• Prepare, review and/or negotiate contracts/subcontracts of varying types (FFP, T& M, LH, CPFF, IDIQ, Task Orders, etc.) and other contract-related documents.
• Ensure compliance with customer, contractor, and corporate obligations.
• Interpret contractual, FAR Supplements, and/or unique procurement regulations.
• Perform ongoing/active contract and subcontract administration activities for a portfolio of contracts within assigned practice area(s) in accordance with established company, customer, and government regulations.
• Work with corporate legal counsel’s office and IT security office, as necessary, to provide advice on complicated and unfamiliar terms to minimize risk to all parties prior to contract execution.
• Provide strong contract leadership and support to a discrete portfolio of projects within a given research area or areas to develop a solid understanding of the client, project team and the mission.
• Collaborate with pricing, purchasing, accounting, finance staff and other administrative groups within the organization to provide end-to-end business solutions that ensure compliance with contract requirements.
• Prepare correspondence for clients and subcontractors regarding contractual issues and matters.
• Prepare modifications to implement changes to contract and subcontract agreements and preparing notification revisions for dissemination to interested staff throughout the company.
• Actively update/maintain contracts database for assigned portfolio to incorporate changes based upon contract and subcontract actions (i.e., awards, modifications, etc.).
• Prepare all necessary reports using the information in the contracts database for pre-award and post-award purposes. Actively support the advancement of organizational ersity, equity, and inclusion efforts, and apply ersity, equity, and inclusion lens across job responsibilities.
• Additional duties as assigned.

Requirements

Qualifications:

• 5-15+ years of government contracting/subcontracting administration experience
• Must have a working knowledge of FAR to be considered
• Experience reviewing RFPs, RFQs, Teaming Agreements, Non-Disclosure Agreements, Contract Terms and Conditions, and Data Use Agreements
• Proficiency with Microsoft Suite; prior Agiloft contract database software experience is a plus
• Strong communication skills, bother verbal and written
• Ability to work autonomously on a remote basis

Title: Executive Administrative Assistant

Remote

Full Time

At U.S. LawShield, you ll have an opportunity to help educate and empower our community through knowledge and education, and by promoting a self-defense mindset. Our company challenges the status quo regarding the affordability of Legal Defense for Self Defense , and we protect our member’s fundamental legal rights. We encourage people to take responsible measures to improve their safety and self-defense and to serve those who do. So, if you are a passionate self-starter and eager to make an impact in this ever-growing space, we encourage you to apply today!

The Role

The Executive Administrative Assistant will contribute to the efficiency of the business by providing personalized and timely support to the Senior Vice President of Community Care while liaising with senior leadership across the company to ensure that we are executing projects and deliverables on time.

Key Responsibilities

• Successfully manage multiple projects simultaneously while meeting tight deadlines
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Being prompt with time and commitments, responding to both team members, partners, and vendors on time
• Attend meetings (on-site, and virtual) take notes, and track deliverables
• Prepares agendas, notices, minutes, and resolutions for corporate meetings

Why U.S. Lawshield?

• Salary of $55,000 – $65,000 commensurate with experience
• PTO beginning at 15 days per year and accruing with additional tenure
• 10 paid holidays
• Medical, dental, vision and additional supplemental coverage options
• EAP with travel protection, counseling and medical bill-saver program
• 401(k) (
• Company-provided computer equipment
• Quarterly travel opportunities for our company-wide meetings
• U.S. LawShield membership included with employment
• Fully remote-eligible role

Qualifications

• 1-3 years of experience in project management, communications, or as an Executive Assistant to senior-level leadership required
• Ability to work in an extremely fast-paced environment
• Excellent problem-solving and analytical skills
• Excellent organizational and planning skills; able to keep track of tasks/deliverables for ongoing efforts
• Excellent verbal and written communication skills
• Strong-to-advanced computer skills including MS Word, Excel, and PowerPoint
• Project Management software a plus
• Ability to rapidly adapt and respond to changes in environment and priorities
• Ability to work collaboratively as a member of a team

Title: Sr. Administrative Assistant

Location: United States

C: 2.02

Remote USA

Job Description

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Administrative Assistant/Executive Assistant Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is Fulfilling Life and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Location

Remote – USA

Full-Time/Part Time

Full-time

Administrative Assistant – Lead – Remote

• Rochester, MN
• Full Time
• Finance

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor. Serves as a front-line resource to colleagues. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications:

Position requires high school diploma or G. E. D. with a minimum of 2 years’ experience in an administrative support.

OR 1-year degree/diploma in an administrative, business, or medical-related program with a minimum of 1 experience in an administrative support role OR Associate’s degree in an administrative, business, or medical-related program.

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.

Additional Qualifications:

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

Exemption StatusNonexempt

Compensation Detail$20.64 – $28.99/ hour Benefits eligibleYes ScheduleFull Time Hours / Pay Period80 Schedule details100 % Remote can be seated at any site. Monday-Friday (89-hour shifts) Business Hours 730am – 5pm CST Weekend scheduleN/A Remote workYes International AssignmentNo

Title: Administrative Assistant

Location: US National

FULL-TIME/ REMOTE

Changing Healthcare For Good

At Angle Health, we believe the healthcare system should be accessible, transparent, and easy to navigate. As a digital-first, data-driven health plan, we are replacing legacy systems with modern infrastructure to deliver our members the care they need when they need it. If you want to build the future of healthcare, we’d love for you to join us.

The Role

The Admin Team at Angle Health is the backbone of our organization, ensuring teams and people are running smoothly and on-time. We’re passionate about helping others and enabling people to operate at their highest levels. We anticipate needs without being asked and address problems before they arise. We operate across the organization and champion Angle Health’s culture wherever we go.As an Administrative Assistant, you will provide multi-faceted support to our leadership team and handle a variety of professional and personal responsibilities. You are a highly organized, high-trust inidual with excellent communication skills and can work with stakeholders both internally and externally.

Core Responsibilities

• Support leadership team by assisting with calendar management, expense tracking, and handling sensitive and complex priorities
• Manage employee onboarding program
• Support IT related needs for employees including equipment ordering, provisioning, tracking, asset management, and escalating any troubleshooting as needed
• Champion Angle’s culture by planning and executing team building events
• Assist the recruiting team with coordination support as needed
• Be the main point of contact for all office and facilities needs of our team members in both our physical and remote offices
• Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

What We Value

• 2+ years of assistance experience or proven / related experience
• Proven organizational and time management skills; able to juggle multiple priorities while not losing sight of attention to detail
• Excellent interpersonal skills, strong communication, and a positive attitude
• Ability to build quick and strong rapport with candidates, employees, and third party vendors
• A general affinity for learning new technology and optimizing systems

Because We Value You:

Competitive compensation and stock options

100% company paid comprehensive health, vision & dental insurance for you and your dependents

Supplemental Life, AD&D and Short Term Disability coverage options

Discretionary time off

Opportunity for rapid career progression

Relocation assistance (if relocation is required)

3 months of paid parental leave and flexible return to work policy (after 10 months of employment)

Work-from-home stipend for remote employees

Company provided lunch for in-office employees

401(k) account

Other benefits coming soon!

Administrative Review Assistant

(Remote)

United States 1 – Operations Part time AASCA

Description

Administrative Review Assistant (Remote)

• Are you an experienced Administrative Assistant looking for a new challenge?
• Do you value care management and quality improvement?
• Are you motivated, energetic, and excited to become part of the Kepro team?

If so, you might be our next new team member!

This position is 20 hours/week.

Who we need:

Kepro is looking for a well-organized administrative review assistant with a high level of attention to detail to provide remote support to the Operations Director for the Minnesota Medicaid contracts. This is an administrative role where you will be responsible for supporting our operations and clinical teams. You’ll be an integral team member supporting operations under the leadership of the Operations Director.

Why us?

Kepro is a rapidly growing national quality improvement and care management organization. We work to ensure that over 20 million people receive the right care, at the right time, in the right setting.

People Focused. Mission Driven.

Shape the future of healthcare with us. We are mission driven to improve lives through healthcare quality and clinical expertise.

We do this through our people.

At Kepro, you can do meaningful work that makes a real difference for the lives of iniduals across the country. We are an organization that cares deeply about our employees, and we provide the training and support to do the best work of your career.

Benefits are a key component of your rewards package at Kepro. These benefits are designed to provide you and your family with additional protection, security, and support for both your career and your life away from work. They are comprehensive and fit a variety of needs and situations. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts and more.

What you’ll do:

• Initiate files by collecting and entering demographic, provider, and procedure information into the system.
• Maintain medical records’ confidentiality through proper use of computer passwords, maintenance of secured files, and adherence to PHI and HIPAA policies.
• Review patient records and compare against submission requirements to determine if all required information is present for the case. Identifies cases where additional non-clinical information is needed.
• Submit all administrative related documents to appropriate parties in an accurate and timely submission
• Utilize automated systems to log and retrieve information. Performs accurate and timely data entry.
• Develops and maintains working knowledge of internal policies, procedures, and services (both departmental and operational).
• Receives inquiries from customers or providers and communicates responses within required turnaround times following Kepro’s policies, procedures, and guidelines.
• Interacts with internal and external stakeholders as a liaison to facilitate a positive and professional relationship
• Coordinate communication between colleagues and customers, keep detailed meeting notes.
• Crosstrain to perform duties of other contracts within the Kepro network to provide a flexible workforce to meet client/consumer needs.
• The list of accountabilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary from time to time.

What you’ll need:

Required Qualifications

• Associate degree and/or equivalent work experiences related to medical, behavioral health or social/support settings. Bachelor’s degree preferred.
• Knowledge of Medical Terminology.
• Knowledge of Health insurance industry.

Knowledge, Skills, Abilities

• Advanced knowledge of entire suite of Microsoft Office and Kofax products
• Excellent verbal and written communication skills to provide courteous and professional customer service
• Strong critical thinking skills necessary
• Ability to work in a team environment
• Ability to interpret, organize, and present complex documentation to include medical case information clearly and accurately
• Knowledge of quality improvement and utilization management processes (preferred)

Experience

• Experience working with Minnesota Medicaid a plus
• Minimum of 2+ years of administrative assistance or customer service in a healthcare or medical insurance field.

Thank You!

We know your time is valuable and we thank you in advance for applying for this position. Due to the high volume of applicants, we receive, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Kepro and invite you to apply to future openings that may be of interest. Best of luck in your search!

~ The Kepro Talent Acquisition Team

Mental and Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made as required by law to enable an inidual with a disability to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time; key and/or control objects; interact extensively with internal and external customers; occasionally lift and/or move objects weighing up to 10 pounds; and occasionally travel within the state.

EOE AA M/F/Vet/Disability

Kepro is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant

Location: US National

OFFICE LOCATION

The location of this position is flexible within the United States. This position is not eligible for relocation, visa or immigration assistance.

#LI-REMOTE

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

WHAT WE CAN ACHIEVE TOGETHER

The Executive Assistant will provide direct administrative support to our Managing Director of Global Conservation, based in Boulder, Colorado. This executive supports 60 countries in 4 operation regions with approximately 1,000 TNC staff and large contributions to TNC’s mission and our 2030 Goals. The Executive Assistant will be responsible for arranging travel, processing expense reports and daily scheduling and calendar management. Duties will also include drafting correspondence and logistics of meetings and special events. They will use available systems and resources to track and research data and produce and review reports. The Executive Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices to improve effectiveness. They will communicate on behalf of their supervisor with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required. This position requires working overtime as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WE’RE LOOKING FOR YOU

The Executive Assistant will be part of the Chief Conservation Office, reporting to the Executive Coordinator to the Managing Director of Global Conservation, and will provide direct administrative support to the Managing Director of Global Conservation.

The Executive Assistant will be responsible for a variety of administrative support tasks and will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices in order to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations. They will provide other staff with information they need to make decisions and to solve problems. They will perform administrative functions for the program as required.

Core responsibilities:

• Make purchases, process invoices and contracts with vendors;
• Prepare and approve expense reports on the Managing Director’s behalf;
• Arrange for air and ground transportation, hotel accommodations, travel visas, Covid Testing, and other travel needs;
• Assist with managing the Annual Performance Partnership Process for the Managing Director with his direct reports;
• Provide signatures on contracts, agreements, and documents approved by the Managing Director;
• Assist the Executive Coordinator with event / off-site meeting planning as needed;
• Manage files related to travel, expenses, scheduling and approvals;
• Demonstrate sensitivity in handling confidential information;
• Identify routine problems and utilize existing resources, referring difficult questions and problems to supervisor;
• Serve as a team member for assigned projects; and
• Work overtime as needed.

WHAT YOU’LL BRING

• Bachelor’s degree and 1-year experience or equivalent combination
• Experience in business writing, editing, and proofreading
• Experience organizing time and managing erse activities to meet deadlines
• Experience working and communicating with a wide range of people

DESIRED QUALIFICATIONS

• Global travel a plus
• Time zone management experience
• Travel planning experience particularly complex multiple destination international travel
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems
• Database skills, including managing and tracking data, and producing reports
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff
• Strong organizational skills and attention to detail
• Ability to prioritize work

WHAT WE BRING

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

SALARY INFORMATION

Salary is $25-30 per hour, depending on experience and location.