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Project Administrator

ID: 2023-5969

Job Locations: US

Category: Project Management

Type: Full Time

Overview

Position: Project Administrator

Location: Remote

Seeking a highly skilled, driven, detailed, motivated, and well-spoken Project Administrator to work alongside equally matched Project Managers within the Corporate Project Management ision at New American Funding. This is an excellent opportunity for a candidate looking to further their skills in the project management field and wishes to collaborate with brilliant iniduals working to achieve/develop new goals and ultimately reach new levels of success.

This inidual will need to be very detail oriented, and have an initial understanding of project management methods and methodologies, be able to collaborate/assist the Corporate Project Management ision on multiple projects and ideas, help take on the responsibility of helping the Project Management team plan and help to execute projects to achieve business goals, help in the creation of project plans, track team’s progress against that plan, and help to remove any barriers that might prevent a team from being successful all while maintaining an upbeat and can do attitude. As team members, it is imperative that they promote a culture of teamwork, collaboration and success.

Starting Salary – $24.04/hr

Responsibilities

Essential Duties and Responsibilities include the following in addition to routine daily duties. Other duties may be assigned.

• Provide administrative and clerical support to Project Managers and project team members
• Maintain project documentation, including organizing files and records
• Schedule meetings, appointments, and conference calls for the project team
• Prepare and distribute project-related correspondence, such as memos, letters, and emails
• Assist in researching information and gathering data needed for the project
• Act as a liaison between the project team and other stakeholders, ensuring effective communication
• Track project milestones, deliverables, and deadlines
• Provide support during project implementation and closeout as needed
• Ensure proper filing and organization of project-related documents and materials
• Handle inquiries from team members and other stakeholders, providing excellent customer service
• Setting up meetings, capturing project requirements and risks, documenting meeting minutes, maintaining and updating project tasks/actions accordingly, and creating project workflows
• Prepare and provide documentation for project teams and stakeholders
• Ensuring that the highest quality standards are met

Qualifications

1. Initial knowledge of commonly used terminology, concepts and practices and procedures within the mortgage industry
2. Highly detail oriented/proactive/self-directed
3. Proven experience in an administrative or project support role
4. Good communicator
5. Strong internal and external customer focus
6. Ability to deal with ambiguous situations
7. Must have demonstrated ability to collaborate and work well with others
8. Excellent verbal and written communication and listening skills
9. Initial knowledge of Project Management principles, documents, and plans
10. Good facilitation and analytical skills
11. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
12. Ability to quickly gain the technical, behavioral, and contextual elements of a project
13. Good business writing and math skills

Desired Education/Experience:

Bachelor’s Degree; at least two years’ experience in this field of work is preferred.

Other Duties: This job may require frequent sitting or standing for extended periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned to meet the needs of the organization.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

[EOE/M/F/D/V. Drug-free workplace.]

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.

Meetings Coordinator

ID:1319

Department:Meetings

Location:Remote

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Do you like to travel? Want to join a dynamic team that leads the planning process for meetings that informs the public about the importance of physics? Then joining the APS Meetings Department, which hosts annual meetings attended by thousands of physicists, scientists, and journalists as the Meetings Coordinator is ideal for you. This position requires an inidual with a passion for great customer service who is seeking the opportunity to work in an exciting and fast-paced professional environment.This position will be responsible to assist in planning and management of APS General Meetings, Divisional Meetings, Section Meetings, and other meetings as required. This will include, but not limited to supporting the development and implementation of planning, budgeting, event marketing and communications, and on-site management. This position will work with the APS Senior Meetings Manager to support all the meeting functions as necessary. Ability to travel is required to assist with on-site execution of meetings. Join us for an exciting and fast-paced environment, by working as a Meetings Coordinator. Come assist in planning and managing APS meetings. Apply today!

Position may require up to 30% business travel annually to attend meetings and events as directed by supervisor.

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, travel to various geographic events and meeting attendance as instructed by your Supervisor. APS values ersity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Assist in planning and management of APS in-house and off-site meetings
• Assist with the development and implementation of event plans and timelines and input of tasks and assignments in Asana
• Tracks tasks and goals in Asana to connect and stay on target with internal and cross departmental teams.
• Update meetings calendar as well as meetings web information.
• Assist with preparation of post-conference reports
• Provide administrative support
• Serve as meeting minutes scribe for the COSM Meetings
• Supports maintaining meeting supplies inventory. Ensures orders are placed to maintain correct inventory.
• Assists with shipping of Meetings Department and Membership materials to and from meetings including tracking, claims and billing
• Participates in pre-production planning meetings and execution with the meeting organizers and internal departments.
• Manages meetings as assigned
• Other duties as assigned.

Education: High School diploma or equivalent required.

Experience, Knowledge, Skills, and Abilities:

• Minimum of 2 years experience commensurate with work.
• Must be coachable and teachable, a team player with a willingness to share information.
• Must be capable of multitasking in a high-volume environment and have the ability to effectively manage time, prioritize tasks and work within deadlines.
• Ability to work under pressure and to adapt quickly to changing schedules.
• Must be well organized, detail-oriented and have demonstrated effective follow-up skills.
• Experience in the use of, Microsoft Office applications including Word, Excel, PowerPoint, Google Docs and Sheets.
• Demonstrated effective communication skills (verbal, written and listening) and excellent interpersonal skills at all levels of business, with a strong orientation toward providing outstanding member services as part of a team.
• Ability to work well with interdepartmental teams as well as independently.
• Experience in planning small meetings a plus.
• Must have excellent interpersonal and organizational skills.
• Proofreading and editing knowledge.
• Excellent customer service.

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Web Presence:

Company: www.aps.org

Social Media: https://www.aps.org/newsroom/social/index.cfm

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
• Dental benefits: inidual coverage 100% employer paid
• Vision benefits: inidual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the inidual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for iniduals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at [email protected].

The “Know Your Rights: Workplace Discrimination is Illegal” poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect iniduals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal upon hire, unless they have an HR approved medical or religious exemption.The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.. We welcome you to apply today!

Administrative Assistant, IME (Remote)

Locations: Franklin, Tennessee, Remote

Gallagher Bassett is the world’s premier provider of risk and claims management services. We believe that with proper management a world of risk becomes a world of possibilities. It becomes a world where businesses and organizations are freed to do what they do best. To build. To serve. To move forward. Knowing the responsibilities of today and their people are being cared for.

So wherever opportunity and need come next in this world, Gallagher Bassett is there. More than 5,000 of the most dedicated professionals backed by the industry’s most powerful technology. Each with a single and powerful purpose: To GUIDE those suffering a loss to the best outcomes for their health and financial wellbeing. To GUARD our clients’ assets as the trusted stewards of their risk and claims management programs. To GO BEYOND expectations in the continuous pursuit of a better way.

Responsibilities

Provides administrative and secretarial support to one or more mid-level professionals. Provides a wide variety of administrative and staff support services. May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Incumbents typically receive guidance and/or direction from more senior administrative staff.

Qualifications

Required: High school diploma and 2 years related experience required. Working knowledge of Microsoft Windows applications and Microsoft Office.

We offer competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function), training programs, matching gift program, and more.

Administrative Assistant – Product (North America)

REMOTE ANYWHERE

PRODUCT – PRODUCT MANAGEMENT

REMOTE FULL-TIME

REMOTE

Building the Internet of Money

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different? Kraken is a mission-focused company rooted in crypto values. As a Krakenite, you’ll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Kraken’s focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read the Kraken Culture page to learn more about our internal culture, values, and mission.

As a fully remote company, we have Krakenites in 60+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed to industry-leading security, crypto education, and world-class client support through our products like Kraken Pro, Kraken NFT, and Cryptowatch.

Become a Krakenite and build the internet of money!

Proof of Work

The Team

This is a fully remote role, we are considering applicants based in North America with expected working hours across US and Western Europe time zones.

Kraken is expanding its product team! This is an incredible opportunity to join a market leader in the hottest global industry. With growth rates and innovation opportunities not seen since the early internet days, Kraken is positioned to win. This role will be responsible for a critical aspect of supporting our executive business leaders in the product organization and working alongside the brightest minds in the crypto industry. This position will be a cornerstone of the product team working with internal and external partners in order to efficiently and effectively promote fluid product development. We are building a product team of highly motivated self-starters who possess sound business acumen, make data-driven decisions, and clearly communicate their vision and plans to others. We are seeking people who are professional but know how to have fun too!

The ideal candidate is highly organized, process oriented, technically adept and has a proven track record of achievement and attention to detail. Responsibilities include managing calendars and prioritizing schedules for multiple executive leaders, and resolving potential issues before they arise.

The successful candidate should thrive in a fast-paced, collaborative, process-driven environment and be able to adapt and adjust plans on-the-fly. The position requires interaction with a wide variety of internal stakeholders at various levels of the organization. Candidates must possess the ability and willingness to balance executive needs with business priorities and articulate the rationale behind decisions. They must also have exceptional project management skills.

The Opportunity

• • Ensure high-standard support to management team while supporting multiple senior executives
  • Closely manage executive calendars to be the most efficient in their day-to-day, build meeting agendas and execute administrative tasks for the management team
  • Anticipate the needs of your managers and teams in which you support, provide assistance with organizing travel, team events, and offsite meetings as needed
  • Assist in building out best practices for operational excellence, organize trainings, schedule team meetings and organize events for various organizations
  • Manage and organize All Hands meetings and team events, support comms related tasks
  • Build efficiencies into current operational organization and continue to iterate and build out new operational strategies

Skills you should HODL

• • 2+ years of experience in supporting executive leadership roles for a technology growth company or similarly fast paced environment
  • Efficient, self sufficient, and accessible 24/7 to the Executive Team
  • Highly organized with a high level of attention to detail
  • Strong interpersonal skills and able to demonstrate a positive outlook while interacting with all levels of employees
  • Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization
  • Ability to maintain confidentiality as it relates to upcoming staffing changes, product development, and non-public information, with a particular emphasis on digital privacy and security
  • Concise speaker, storyteller, and writer: you can slice, dice, and distill a narrative from a complex data set into an executive, TL;DR summary
  • Strong sense of urgency when projects are assigned
  • The ability to complete a task quickly while anticipating the need to plan for another project in short succession
  • Interest in Bitcoin, Cryptocurrency or Blockchain highly preferred

Location Tagging: #EU #LI-remote

Kraken is powered by people from around the world and we celebrate all Krakenites for their erse talents, backgrounds, contributions and unique perspectives. We hire strictly based on merit, meaning we seek out the candidates with the right abilities, knowledge, and skills considered the most suitable for the job. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgable about crypto!

As an equal opportunity employer, we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Title: Senior Executive Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $123,000.00 USD – $180,000.00 USD

US Tier 2 Locations: $112,000.00 USD – $164,000.00 USD

US Tier 3 Locations: $103,000.00 USD – $152,000.00 USD

This inidual’s core responsibility is to anticipate, prioritize, and extend the effectiveness and efficiency of the Chief People Officer (CPO) and the People organization. A successful candidate has a collaborative work style, is especially well organized, effectively multi-tasks, prioritizes, and has strong communication skills. This position requires extensive use of interpersonal skills, effective listening, and self-management.

This EA is at the center of and plays a critical role in ensuring smooth operations of the CPO’s office while representing the leader, both inside and outside of Mozilla. This person welcomes and thrives in a fast-paced, dynamic organization and is a diplomatic, composed, and creative problem solver. This person applies thoughtful judgment to complex situations, finds the most optimal solutions or alternatives that move the organization and leader towards business focused outcomes.

The Senior Executive Assistant to the CPO will collaborate extensively with the Executive Assistant (EA) Cohort at Mozilla which consists of Executive and Administrative Assistants supporting both c-level executives, SVPs, and VPs. The EA cohort works across the organization to ensure the SC (the CEO and their direct reports) and the XLT (VPs and above) are most impactful, learning from each other, and applying consistency, where possible, across the business operations of the various organizations.

Duties and Responsibilities:

• Strategic management of the CPO’s day through complex calendaring, team meeting agenda management, meeting preparation, ensure follow through on open action items and next steps.
• Project manage special work efforts on behalf of the CPO. This may include supporting event and meeting planning, projects and programs, and materials preparation and distribution. Facilitate the purchase order process from setup, ongoing payment, and offboarding of vendors
• Coordinate and manage executive travel including everything from mapping and booking to filing expense reports post-trips.
• Ensure the transfer of information within the People organization and across organizations while employing the highest level of discretion, empathy, and openness
• Some travel may be required

Specific Skills and Experience Required:

• Has supported an SVP or C-level executive for at least 4 years as an Executive Assistant to an SVP or C-level Exec and 6 years in Administrative roles.
• Experience working with G-suite, Zoom, Slack, Workday, and purchase management platforms such as Biztera (or similar applications to above)
• Experience with travel arrangements and logistics management
• Excellent organizational and follow-up skills
• Delivers detail-oriented, high quality work products
• Ability to handle sensitive and confidential information in a professional manner
• Ability to establish and maintain effective relationships across organizations
• Strong written and verbal communication skills
• Calm, positive, steadying presence with an ability to anticipate needs.
• Intellectually curious, highly empathetic assistant who is able to manage multiple high profile projects
• Ability to recognize your inidual representation vis a vis representation of the CPO and their organization

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to ersity, equity, inclusion, and belonging

Mozilla understands that valuing erse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at: to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C

#LI-REMOTE

Req ID: R2270

Administrative Coordinator / Learning Advisor

REMOTE / ONLINE CLASSES / PART-TIME/ CONTRACTOR / REMOTE

CodeCombat is looking for a remote Administrative Coordinator/Learning Advisor to focus on CodeCombat Online Classes, acting as a main point of contact for customers while assisting with the administration of private and group lessons. If you have experience supporting a busy org in a customer-facing role, we want to hear from you!

This is a fully remote, part-time contractor role estimated at 20 hours per week. We encourage applicants from all backgrounds to apply regardless of direct experience as an administrator or learning advisor.

What You’ll Do

• Provide a delightful and seamless experience for parents/guardians (and occasionally students) with next-level customer service
• Enroll students in virtual live online classes based on experience level, teacher preference, and availability
• Triage and respond to customer questions and scheduling requests via email and live chat
• Schedule, reschedule, pause, and cancel classes and subscriptions
• Facilitate teacher-to-student communication
• Collaborate with instructors, Education team, and Operations team to identify and solve customer pain points
• Craft customer-facing emails, text reminders, and teacher bios
• Ideate & craft new workflows in support of the Online Classes function
• Tackle complex scheduling requirements

Who You Are

• Direct experience working independently in a customer-facing role
• Scheduling, front desk, or similar administrative experience
• Strong familiarity and hands-on experience using Google Workspace applications (Google Drive, Docs, Sheets) and Excel
• Demonstrated aptitude to quickly learn additional tech stack programs like CRMs, scheduling systems, email platforms and work management systems
• Prior experience implementing process improvements in support of organization and efficiency
• Excellent customer service skills with experience navigating challenging conversations with customers and a clear approach to conflict resolution
• Demonstrated ability to quickly learn new terminology and relay these talking points to the customer as to instill confidence as an expert
• Able to provide examples showcasing strength with written and verbal communication
• Demonstrated ability to be detail-oriented, deadline-driven and resourceful

$17 – $21.25 an hour

Who We Are

CodeCombat is building a new way for K-12 students and at-home learners to learn how to code, using real programming languages to explore adventure games. Students learn how to write functions to control their hero avatars, implement puzzle-solving strategies, and code their own games. We are committed to researching, experimenting, and iterating new ways to combine education with fun for students worldwide.

The team is currently building our newest adventure game, CodeCombat Worlds, slated for release on the Roblox platform this year.

We are a small, determined, and tight-knit startup dedicated to providing an enjoyable, meaningful place to work. Team members pursue a healthy work/life balance with flexible working hours. All of our team members work 100% remotely from all around the world, with concentrations in San Francisco and Beijing.

Our Values

Our work is purposeful.

We bring our personal best every day, because our game-based learning can be life-changing for young people.

Strength comes from interdependence.

We recognize that each of us is central to the mission of CodeCombat. We know our differences create strength and resilience. We engage one another with respect for who we are, not only what we do. We create community with intention, because we need each otherand because it’s fun.

Kind, not just “nice”.

We don’t let fear of not being “nice” get in the way of the direct communication that underpins healthy relationships. We build strong connections through honest dialogue, even when the conversations are difficult.

Structure can be liberating.

Transparent processes let us focus on making the right decisionsand they create channels for erse voices to speak. Eliminate information silos and shadow structures; create known communication channels and clear responsibilities.

We can operate at any speed.

We’re thoughtful about how fast we go. We pay attention when the lights change. Sometimes we walk.

Learning and growth go hand-in-hand.

Every experience is an opportunity to learn, and our team is growing every day. When we think we know it all, it means we have more to learn.

CodeCombat is proud to be an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Compensation: $17 – $21.25/hr

Part-time Office Operations (100% Remote)

Location: Neenah, WI, US, 54957

Requisition #: 18734

Functional Area: Administrative Support; Audit/Risk/Compliance; Office/Clerical

Employment Type: Part-time

Work Options: Remote / Work from Home in the US #LI-Remote

Work Hours: Tues – Sat 8am – 230pm CST

Position Summary

Join our Managed Services team at J. J. Keller as we help employers protect people and the businesses they run. With more than 7 million employers in this country, the need for our safety and compliance solutions is always growing. We have a highly supportive, ethical and remote-friendly culture, with 60% of our associates working from home.

J. J. Keller has a REMOTE – Office Operations opening in one of our fastest growing departments called Managed Services. This department is comprised of fleet and regulatory compliance experts who clients rely on to off-load the time consuming / complex tasks of managing driver safety and vehicle compliance.

Our internal team of 400+ compliance associates perform work to ensure our clients stay up-to-date on various regulatory requirements. Given the fast growth in this department, we’ve had a successful track record of seeing associates join this team and continue to grow in their careers with the company.

This position will have a shift of Tuesday – Saturday 8am – 230pm CST, with a 6 week training of Monday – Friday 8am – 430pm CST. This shift is eligible for a $1.00/hr. shift differential for any hours worked on Saturday.

Benefits and Perks

• $17/hr. +
• 17 days of PTO + 8 Paid Company Holidays + 1 Paid Floating Holiday
• Annual Reviews + Merit Increases + Quarterly Bonus Program
• New Hire On-the-Job Training
• Career Growth Opportunities
• Medical + Dental + Vision Insurance
• 401(k) with Employer Match + Company-funded Profit Sharing

Job Responsibilities

• Audits driver qualification documents and drug & alcohol information for clients.
• Identifies discrepancies, checks systems for pertinent information, and enters information into applicable systems.
• Works with Client Service Specialists to obtain and/or validate client information. Updates information in all applicable systems.
• Maintains knowledge of the applicable local, state, and federal regulations that pertain to our service offerings.
• Maintains confidentiality of client information under the FCRA, HIPAA, and other regulatory entities. Adheres to the department’s data security policies pertaining to Personal Identification Information.

Qualifications

Experience/Education:

• High School Graduate or General Education Degree (GED).
• 1+ years of experience in a general office setting.
  • In lieu, will consider a combination of experience and post-secondary education.
• Experience in highly regulated industry a plus or ability to learn complex regulatory standards.

Other Skills/Qualifications:

• Must be proficient in the use of a PC and have the ability to navigate between multiple screens and computer programs.
• Strong organizational skills and attention to detail.

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.

J. J. Keller provides a competitive benefit package which includes the following (eligibility requirements apply): Medical, Dental, and Vision Insurance, 401(k) and Profit Sharing Plan, etc.

The compensation range for this role is $17.00 to $17.50 which varies depending on factors including, but not limited to, a candidate’s overall experience and geographic location.

Note that J. J. Keller is not currently recruiting employees to work in California.

Nearest Major Market: Oshkosh

Nearest Secondary Market: Appleton

Job Segment: Compliance, Operations Manager, Law, Administrative Assistant, Part Time, Legal, Operations, Administrative

Administrative Assistant Regulatory Toxicology Department

Fully Remote PETA

Job Type

Full-time

Description

As part of PETA’s Regulatory Toxicology Department (RTD), you will be responsible for day-to-day administrative assignments and will support all members of the team in their mission to advance animal-free science. This key position is work from home, and work hours are scheduled within East Coast hours to support the team. Day to day, you can expect to contribute to a variety of departmental activities such as invoice processing, travel coordination, event planning, and other detail-oriented actions. The ideal candidate will be highly organized, excel at effectively completing overlapping tasks, and will have meticulous attention to detail.

Position Objective:

To provide the Regulatory Toxicology Department (RTD) with a wide range of administrative support

Primary Responsibilities and Duties:

Assist RTD staff members with day-to-day operational functions such as arranging travel, processing credit card expense reports, and completing invoice payments

Manage departmental projects via online tools, including Office 365 Planner, OneNote, Excel, Smartsheets, and invoice and credit card software

Maintain the departmental Handbook and standard operating procedures (SOPs)

Manage the department’s filing system on SharePoint

Host and record meetings and webinars via Microsoft Teams and GoToWebinar

Prepare agendas, take minutes, and follow up on items from departmental calls

Help with planning events, such as scientific workshops and departmental retreats

Schedule internal and external meetings via Microsoft Outlook

Schedule applicant interviews and help train new departmental staff members

Maintain the managing director’s calendar and keep track of staff schedules

Serve as the department’s liaison with various PETA departments and the PETA Foundation and submit request forms to these departments on RTD staffers’ behalf

Monitor links on the PETA RTD and PETA Science Consortium International websites to ensure that they are working

Perform online research in support of RTD staff, including locating journal articles and contact information

Perform any other duties assigned by the supervisor

Requirements

Minimum one year experience in a virtual administrative position

Ability and willingness to work a schedule compatible with East Coast time to support our operations

Having access to the East Coast is a plus! We would be happy to have you join meetings from time to time

Proficiency with Microsoft Office programs (especially Word, PowerPoint, Excel, Planner, Teams, and Outlook), Adobe Acrobat X Pro, SharePoint, and Doodle Polls

Ability to learn new software applications and apply newly acquired skills to successfully complete assignments

Demonstrated excellent organizational skills and attention to detail

Proven effective written and verbal communication skills

Proven ability to establish priorities and meet deadlines

Demonstrated excellent interpersonal skills, tact, and diplomacy

Proven ability to maintain strict confidentiality at all times

Professional appearance

COVID-19 full vaccination and booster recommended

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

Commitment to the objectives of the organization

The hourly pay range for this position is $15.00 to $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Market Administrative Spec

Location: Saint Louis, MO, US, 63101

Salary Range: $35,000 – $80,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Independence, MO or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Independence, MO this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Education & Experience Required

• High School Diploma or equivalent
• Three years of administrative support experience

Or an equivalent combination of education and experience

Principal Duties & Responsibilities

• Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
• Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Performs other related duties as assigned

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $35,000 – $80,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

EXECUTIVE ASSISTANT II

Storable is looking for a highly motivated Executive Assistant to join our team. Are you an EA that is a creative problem solver with a positive attitude? Do you have a passion for making those you support succeed? Do you have the ability to work collectively in a remote capacity with changes and challenges every day? Are you a rock-star event planner? Do you like to create events that include team building and activities?

The Executive Assistant is primarily responsible for performing a variety of support activities but ultimately should be someone who is able to demonstrate a proactive approach and attitude to problem-solving with skill and savvy. You’re also someone who thrives in a fast-paced online environment, as you’ll be working from home. We’re also looking for a forward-looking thinker who actively seeks opportunities to deliver solutions to the stakeholders they’ll be working with on a daily basis.

Come join our team, where you will feel empowered to work and collaborate with a dynamic EA team. Being discrete is essential in this role, and it’s an opportunity to learn and scale with a growing company.

What you will do:

• Coordinates and schedules travel, meetings, calendars, and appointments for leaders Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings as well as other relevant materials as requested
• Timely and responsive communications, electronic or otherwise
• Organizes and maintains information that may be sensitive, confidential, or technical in nature
• Eye for detail; audits records for discrepancies and reconciles issues as appropriate Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Learns the business and is able to take that knowledge and apply it to their work
• Performs other related duties as assigned
• Help assist the Chief of Staff and other Executive Assistants with special projects while working together to key prioritize initiatives

What you will need:

• Minimum of five years of administrative experience with at least two years of senior leadership or executive support
• Highly adept at building strong working relationships, serving as an extension of the leaders
• Demonstrated ability to independently resolve complex issues of concern
• Top-notch verbal and written communication skills
• Proven initiative by identifying issues as well as sound judgment
• Excellent interpersonal skills; builds rapport whenever there’s an opportunity to do so Professional demeanor; consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others
• Collaborative team player with the ability to work as effectively independently as well as with others
• Proficient in Google Suite or related software
• Superior organizational skills and attention to detail
• Ability to work independently

Pay Transparency at Storable

At Storable, we believe in the power of transparency to help our employees Do More and Be More. We value our employees and want to ensure equity and fairness in compensation, which is why we make sure to include the salary range or hourly rate in each job posting.

We’re happy to discuss compensation further during the interview process because we believe that open communication leads to better outcomes for everyone. We’re committed to creating an inclusive environment where all employees are valued for their unique skills and contributions.

By applying to work with us, you agree to this pay transparency policy and to the idea that transparency leads to growth, both for iniduals and for our company, Storable, as a whole. The range listed below is only representative of base salary. Every role at Storable has a variable incentive. Please talk to your recruiter about the variable pay plan and earning potential for this role.

Position pay range

$71,850$100,942 USD

All applicants must be currently authorized to work in the United States on a full-time basis.

Location: REMOTE

• Storable is a fully distributed company, but is currently only registered for employment in certain states. To be eligible for employment, you must reside in the following states: AL, AZ, CT, DE, FL, GA, ID, IL, IN, KS, LA, MD, MI, MO, MS, NC, NE, NJ, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WY

About Us:

At Storable, we believe storage operators should have one partner they can trust to help you get the results they need for their business. That’s why we’ve built the industry’s first fully integrated platform that offers facility management software, facility websites, marketing programs and services, payments, and deeply integrated tenant insurance capabilities all in one solution.

We leverage our platform in combination with our over 25 years of storage industry expertise to help our thousands of storage customers achieve their tenant experience and operational efficiency objectives every single day.

Benefits and Perks:

• Generous health coverage for you and your family, including short- and long-term disability coverage, 401(k) and HSA matching, two-times base salary company-provided life insurance, emergency loans, legal coverage and more.
• Engage remotely! Since 2020, we’ve transitioned to a fully remote environment but that doesn’t mean we’re not connected. We continue to run regular contests, trivia games, and virtual happy hours!
• Instant-access and flexible vacation. We trust you, so we have a take what you need’ vacation policy. No waiting to use it or need for accruals.
• Do More, Be More company rewards and recognition that add up and can be redeemed for personalized gifts and experiences! Storriors have been able to enroll in scuba certification classes, travel overseas, and redo their back patio among many other things.
• Company anniversaries, birthdays, weddings, adding children to a family, first-time home buyers and more are celebrated.
• We encourage you to get active in the community by joining one of our offsite volunteer and community service events and by using volunteer PTO time.
• Self-care matters, so we offer the opportunity to take a load-off and enjoy a mental health day outside of your normal PTO time.
• Fully-paid parental leave: 12 and 6 weeks for primary and secondary caregivers respectively.
• ‘Paw’ternity Leave and Pet Bereavement – we understand that pets are a part of the family and have generous time-off policies, which honor that commitment.
• Caregiver Leave: four weeks of fully paid time away from work to take care of aging dependents or family members, if needed.
• Monthly home data stipend added directly to your paychecks to help cover the cost of home internet, plus a home office sign-on bonus of $250.

Don’t check all the boxes? Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification, especially in the tech industry. At Storable, we are devoted to strengthening and upholding a erse, inclusive, and authentic workplace. If you’re excited about this role but your professional background doesn’t perfectly align with the qualifications above, we encourage you to apply. Even if this role isn’t the right match, we would love to have your resume on file for future opportunities!

Storable is committed to providing equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Storable will provide reasonable accommodations for qualified iniduals with disabilities.

Executive Assistant

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

ABOUT THE ROLE

We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on at least a quarterly basis.

ABOUT THE TEAM

The Executive Assistant team is a collaborative group of dynamic professionals who are the backbone of our Leadership team. Calendars, access, establishing Admin function, and finding solutions to large-scale opportunities that will forever change the way people feed themselves and their loved ones.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
• Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines and dynamic business needs
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible
• Respond quickly to administrative requests from leaders and peers

ABOUT YOU

MINIMUM QUALIFICATIONS

• A minimum of 5+ years consecutive Executive Assistant experience
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
• Gifted scheduler and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office up to quarterly to support in-person events and Team Jams

PREFERRED QUALIFICATIONS

• Direct experience supporting a senior leader
• A college or vocational degree, or equivalent experience
• Experience using Google Suite, Expensify and TripActions

#LI-REMOTE

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$131,000$145,000 USD

WA

$125,000$139,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$120,000$133,000 USD

All other states

$108,000-$120,000 USD

Accommodations & Accessibility

At Instacart, we strive to create an accessible and inclusive experience for all candidates. If you need assistance submitting an application through our career site due to a disability, please submit an Accommodations Request Form and someone from our team will reach out soon to see how we may be able to assist.

Title: Executive Assistant – Remote

Location: US National

Job Description

Position Summary:

The Executive Assistant is responsible for a providing variety providing high-level administrative support to several senior leaders including but not limited to General Manager, Clinical Solutions. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, and developing presentations.

Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Essential functions of the job include but are not limited to:

• Managing all aspects of complex travel including trains, flights, rooms and vehicles
• Planning meetings, creating/editing meeting materials and managing meeting logistics
• Interacting with internal team members as well as customers and prospective job candidates
• Developing and revising documents and presentations
• Creating electronic and/or paper filing systems and maintaining them
• Screening and answering phone calls
• Preparing accurate expense reports with required documentation
• Providing backup assistance for the other administrative office staff
• Additional administrative tasks as requested

Qualifications:

Minimum Required:

• Bachelor’s degree or equivalent experience
• At least 5 years of related work experience

Other Required:

• Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
• Must be able to read, write, speak fluently and comprehend the English language

Skills:

• Strong attention to detail, excellent documentation skills and must work well in a group environment
• Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members
• Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
• Self-motivated with a strong attention to detail
• Outstanding written and verbal communication skills
• Collaborative and flexible

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an inidual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$80,000$118,000 USD

If you are an inidual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].

Title: Executive Assistant Chief Executive Officer

Location: US National

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

As the Executive Assistant to the CEO, your primary responsibility will be to provide top-level assistance to the Chief Executive Officer (CEO). You will support the operation and organization of the Executive Office, support executive-level committees and task forces, and provide support to the Chief Finance and Operations Officer (CFOO).

This position requires the utmost confidentiality and professionalism. You will be able to independently carry out assignments, exercise independent judgment, organize projects, and develop strategies to accomplish goals and tasks. Come make an impact at APS. Apply today!

APS has a remote first concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values ersity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Provides administrative support to the Chief Executive Officer
• Provides administrative support to the Chief Finance and Operations Officer
• Provides administrative support to the activities and programs of the Executive Office activities
• Organizes and maintains the CEO’s calendar
• Coordinates preparation and organization of CEO meeting materials
• Prepares and designs general correspondence on behalf of the CEO, and Executive Office
• Manages departmental email mailboxes and google drive
• Manages requests for CEO approval and signature usage.
• Coordinates travel arrangements for the CEO
• Provides logistical arrangements for department meetings
• Provides administrative support to executive-level committees and task forces
• Leads an internal committee of support staff to coordinate senior staff activities and schedules
• Identifies and balances competing priorities, utilizing independent judgment.
• Backs up the Manager of the Executive Office in their absence.
• Other duties as assigned.

Education: Bachelor’s degree required.

Experience, Knowledge, Skills, and Abilities:

• Minimum 5 years of administrative experience supporting senior executives.
• Dependable, accurate and conscientious in work habits.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and ability to build relationships with staff and volunteer leaders.
• Expert knowledge of Google products, Microsoft office suite, and Zoom video conferencing.
• Strong organization, documentation, and prioritization skills; project management experience preferred.
• Ability to multitask.
• Demonstrates effective time management and the ability to meet deadlines.
• Demonstrates a positive, can-do attitude and is a self-starter.
• Excellent attention to detail; skilled at proofreading/copy editing.
• Creative contributor; solutions oriented.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams.
• Ability to operate independently.
• Ability to identify and balance competing priorities.
• Ability to treat confidential information with appropriate discretion.
• Ability to act as a gatekeeper and escalate relevant information to executives as needed.

Travel: The position will require some business travel to attend meetings and events as directed by supervisor.

Work Environment:

As noted above, APS offers a Remote First workplace. Although our Editorial Offices are located on Long Island, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
• Dental benefits: inidual coverage 100% employer paid
• Vision benefits: inidual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

Legal Team Administrative Assistiant

Remote

At Beyond Finance, we’ve made it our mission to help everyday Americans escape the endless cycle of crippling debt and step into a brighter financial future. Through compassionate, inidualized care, supportive user-centric technology, and customized financial solutions, we’ve helped over 300,000 clients on their path to a debt-free life.

While we’re proud of what we’ve already accomplished (over $2 billion in resolved debt), we’re searching for new collaborators to help us get to the next level! If you’re looking to join a forward-thinking, rapidly growing organization with helping people as its number one goal, we want to hear from you.

About the Role

The legal assistant will handle the day-to-day administrative tasks that are necessary for the successful functioning of our team.This person will be responsible for a variety of responsibilities including organizing data, gathering information, interacting with outside vendors, and drafting important legal documents. A key element in performing this role will be to manage your time efficiently to ensure tight deadlines are met. Success in this role will be demonstrated by finishing all tasks punctually.

What You’ll Do

• Assists lawyers and paralegals in administrative tasks
• Prepares legal documents
• Investigates legal cases
• Files and maintains legal documents

Qualifications/Experience

• Bachelor’s degree
• Prior experience in a legal environment
• Proven success in an administrative role
• Proficient in Microsoft Office
• Excellent verbal and written communication skills
• Great multi-tasking and time-management skills
• Outstanding research skills
• Detail-oriented and organized
• Performs well under pressure

Why Join Us?

While you make a difference for others, we’ll work to make a difference for you, providing an uplifting, collaborative work environment and benefits that reflect your value to us. For eligible full-time employees, we offer:

• Considerable employer contributions for health, dental, and vision programs
• Generous PTO, paid holidays, and paid parental leave
• 401(k) matching program
• Merit advancement opportunities
• Career development & training

And finally, our team spirit and culture! We cultivate an environment of community, connection, and belonging across our entire organization.

Beyond Finance does not accept unsolicited resumes from inidual recruiters or third-party recruiting agencies in response to job positions. No fee will be paid to their parties who submit unsolicited candidates directly to Beyond Finance employees or the Beyond Finance HR team. No placement fee will be paid to any third party unless such a request has been made by the Beyond HR team.

Market Coordinator

The Company: Aflac Columbus

The Location:

Saint Louis, MO, US, 63101

The Division: Career Sales

Job Id: 5151

Salary Range: $45,000 – $105,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Independence, MO or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Independence, MO this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Intermediate to Advanced: Microsoft Word, Excel, PowerPoint

Education & Experience Required

• High School Diploma or equivalent
• Two years of related work experience

Or an equivalent combination of education and experience

Education & Experience Preferred

• Bachelor’s Degree

Principal Duties & Responsibilities

• Processes change in status request; submit and track 30 day change of status request, promotion and demotion paperwork, and maintains personal records and files; updates tracking and distribution lists to include email and state website.
• Compile new agent welcome letter and packets, and distributes to agent and DSC; provide assistance with training registrations, lodging, meals and incentive items
• Assist with creating and distributing team birthday cards, flowers and all public goodwill.
• Assist with updating state website training documents, and provide support with state meetings.
• Gathers information regarding personnel ethics complaints from policyholders and provides to HQ for tracking and follow up.
• Distributes mail, faxes and other communications; maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices.
• Provides support to Market Directors preparing routine daily, weekly, and monthly reports and award tracking; provides assistance with sales school and contest.
• Assist with planning and arrangement of conferences, meetings, rallies, and events.
• Performs other related duties as assigned.

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $45,000 – $105,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

Junior Global Logistics Specialist

Location Remote / Home Office, United States of America Category Corporate Job Id 5686877003

Job Summary:

The Junior Global Logistics Specialist will accomplish tasks under the Global Logistics Supervisor/Manager’s guidance. This position will coordinate, in English plus other foreign languages, with various domestic and international logistics companies to ensure outbound shipments are processed fast and economically.

Job Expectations:

• Report to the Global Logistics Manager or Supervisor any discrepancies of damaged or lost shipments, customs issues, and work with various freight forwarders and logistics vendors to ensure shipments are properly sent to their correct destination and on time
• Maintain TMS vendor rates and routings, lead times, pick up times, logos, VAT, tracking mapping, and shipping content.
• Research lost shipments, broken items and track items between custom brokers and iHerb Logistics
• Follow-up with freight forwarders and other vendors on a daily basis to ensure timely flow of the shipments
• Organize and report monthly customer survey results to the management team for improvements
• Perform audits, review logistics processes with the management team when needed
• Obtain quotes, prepare and send vendor pricing update reports to the Accounting Department and the management team
• Translate documents
• Attend corporate meetings when translation is necessary
• Support special project when needed

The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice.

Knowledge, Skills and Abilities:

Required:

• Must be bilingual
• Interpersonal skills
• Communication skills must be able to speak, read and write in the native country’s language
• Listening skills
• Problem analysis and problem-solving
• Knowledge of customer service principles and practices
• Adaptability
• Initiative
• Stress tolerance
• High degree of accuracy and attention to detail
• Excellent organization skills and ability to multi-task

Equipment Knowledge:

• Highly proficient in all Microsoft Office software including Word, PowerPoint, Excel and etc.

Experience Requirements:

Generally requires a minimum of two (2) years of related experience.

Education Requirements:

High school diploma required. Bachelor’s Degree preferred, or equivalent experience required.

Judgment/Reasoning Ability: Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise and diplomacy. Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner.

Physical Demands: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. While performing the duties of this job, the Team Member is regularly required to talk and hear. The Team Member is frequently required to sit, walk, climb stairs, use hands and fingers, bend, stoop and reach with hands and arms. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. The Team Member may occasionally lift or move office products and supplies up to 25 pounds. Proper lifting techniques required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Work Environment: The noise in the work environment is usually moderate. Other factors are:

• Hectic, fast-paced with multi-level distractions
• Professional, yet casual work environment
• Office / Warehouse environment
• Ability to work extended hours as required

The anticipated pay scale for this position can be found below, however the pay range applicable to you may vary by geographic location based on where the job is located or where you work. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc. iHerb, LLC is a multi-state employer and this pay scale may not reflect positions that work in other states or locations.

Employees (and their families) that meet eligibility criteria as outlined in applicable plan documents are eligible to participate in our medical, dental, vision, and basic life insurance programs and may enroll in our company’s 401(k) plan. Employees will also be eligible for Time Off and Paid Sick Leave pursuant to the company’s policies. Employees will enjoy paid holidays throughout the calendar year. Eligibility requirements for these benefits will be controlled by applicable plan documents.

Hired applicant may be awarded Restrict Stock Units and receive annual bonuses pursuant to eligibility and performance criteria defined in the respective plan documents and policies.

For more information on iHerb benefits, visit us at iHerbBenefits.com.

Anticipated Pay Scale:

$54,063$105,318 USD

Staffing Agency Submission Notice

iHerb does not accept unsolicited 3rd party (“Agency”) candidates. If you are an Agency, please send any requests to be considered as a supplier in our Vendor Management System to [email protected]. Do not contact iHerb employees directly. If requested to work on a role, any Agency candidates would be presented through the internal recruiting organization.

About iHerb

iHerb is on a mission to make health and wellness accessible to all. We offer Earth’s best-curated selection of health and wellness products, at the best possible value, delivered with the most convenient experience.

We’re the world’s largest eCommerce platform dedicated to vitamins, minerals, and supplements, and other health and wellness products. For more than 25 years, we’ve been making it simple for people all over the world to purchase the highest quality products. From supplements to skincare to grocery items, we ship over 30,000 products, from over 1,200 brands direct to our customers in 185+ countries.

Our vision is to become the #1 destination for health and wellness across the world.

With a passion for wellness and a mind for innovative solutions, iHerb team members share a vision for a healthier world that drives them each day. Our 5 Shared Values unite our global team:

Focus on the Customer Empower Our People Be Entrepreneurial & Pivot Quickly

Embrace Diversity & Inclusion Strive for Simplicity

iHerb Benefits

At iHerb, we are dedicated to offering programs designed to help our employees and their families stay healthy, live well, and plan for their financial future. Built on a strong foundation, our programs provide options and upgrades with flexibility, protection, and security in mind. For the comprehensive benefits list, visit www.iHerbBenefits.com. For our international team members, you may be eligible for benefits depending on the country where you are employed. The Talent Acquisition Partner/local HR representative will go over the benefits you are eligible for.

iHerb is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. iHerb provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment.

Title: Staff Administrative Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000 USD – $131,000 USD

US Tier 2 Locations: $82,000 USD – $121,000 USD

US Tier 3 Locations: $76,000 USD – $111,000 USD

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and leverage the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Prioritizes multiple dynamic senior leader calendars with the ability to anticipate issues and ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Constructs and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Creates and reinforces open partnerships with leaders to help run an effective and efficient working team keeping all members organized, advised, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Ad hoc as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 4-6 years of proven experience providing administrative support to multiple leaders (VP level), preferably in fast-paced, remote, global environments
• Demonstrated ability to set and manage expectations
• Excellent communication and interpersonal skills
• Receptive to learning and adapting to new experiences
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives
• Dedication to confidentiality and discretion
• Strong relationship building skills with the ability to maintain composure under pressure
• Teammate approach; ability to establish and maintain effective relationships across the organization
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a talent for planning and organizing multiple schedules across different time zones
• Ability to take initiative, think clearly, creatively solve problems and make decisions under pressure
• Experience crafting and improving processes

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

Executive Assistant

Remote

Full Time

Mid Level

Executive Assistant Job Description

Market My Market is looking for an Executive Assistant to provide high-level administrative support to the CEO and the Director of Operations. Reporting directly to the CEO, the Executive Assistant provides executive support to serve as information and time gatekeeper. Responsibilities will include managing calendars, email inbox, slack messages, and travel arrangements. The Executive Assistant will assist in coordinating external thought-leadership opportunities for the CEO, support recruiting efforts, and oversee special projects. A successful candidate in this role will be well-organized, have great time management skills and be able to be proactive independently.

Market My Market is a fast-growing, fully remote, digital marketing agency. The Executive Assistant should be excited about working in an entrepreneurial environment and have the ability to exercise good judgment, prioritization and discretion. This role is full-time and fully remote.

Roles and Responsibilities

Executive Support

1. Manages the CEO’s calendar and set up meetings, resolving any scheduling issues, appropriately prioritizing any conflicting needs
2. Provides “gatekeeper” and “gateway” role, understanding key issues and priorities for the CEO and the company
3. Screen and direct emails, slack messages, phone calls and incoming correspondence, using discretion to respond to or distribute as appropriate
4. Make travel, meal and accommodation arrangements for the CEO and team for retreats, client & potential client visits, personal travel, etc.
5. Support CEO’s efforts by reading, researching, collecting and analyzing information as needed, in advance
6. Ensures follow-through of CEO’s internal and external initiatives, following up with appropriate parties and ensuring deadlines are being met

Operations Support

1. Manages vendor relationships, negotiate packages and ensure team tools are utilized to fullest capacity and best value
2. Supports team recruiting efforts, pre-screening resumes, screening calls of ideal candidates, running background checks and reference calls and facilitating new hire onboarding logistics
3. Manages employee and client gifting
4. Organizes documentation of processes and tools for internal training purposes
5. Formats information for internal and external communication emails, presentations, & reports
6. Helps prepare and analyze datasets in google sheets

Communications, Partnerships, and Outreach

• Ensures that the CEO’s bio and messaging is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to external stakeholders
• Researches opportunities for the CEO to provide external thought leadership throughout the industry

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant or similar role to C-suite executives
• Experience and interest in internal and external communications
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Experience with Asana, Slack, Hubspot, G-suite preferred

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Have a strong business sense in order to decipher priorities and make sound judgment calls when needed
• Able to interact with people of all levels in a confident, professional manner
• Ability to think outside of the box with a sense of urgency
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Salary Range: $40,000-$50,000 annually, commensurate with experience.

Benefits:

• Full-time Remote Work
• Flexible hours
• MMM Contribution to Medical, Dental & Vision Insurance
• PTO
• Sick time
• Lifestyle benefits via company awards program
• Enrollment in Safe Harbor 401K Plan after 1 year of employment

About Market My Market

Market My Market is a fast-growing digital marketing agency focused on delivering completely customized, full service marketing campaigns that bring companies to life online. We pride ourselves in delivering results that directly impact business. Our clients are primarily in the legal, medical and moving/storage industries.

We believe in growth, accountability, and ownership. The right person for this role will be on track for endless opportunities, and will enjoy the transparency of knowing their work is having an impact.

Our Core Values:

1. Do What You Say
2. Be Honest and Transparent
3. Proactive, Not Reactive
4. Be Thought-Leading
5. Instill Trust Through Consistent Accountability
6. Always Do Better, Always Be Better
7. Do the Right Thing for Clients and Market My Market

In 2021 and 2022, Market My Market was recognized as a Certified Great Place to Work.

This position is fully remote.

Market My Market is an equal opportunity employer and does not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Executive Assistant – Remote

United States

Job Description

Do you love working with a highly motivated and successful team?

Do you enjoy working with executives, engineers, and supporting them with your expertise?

Join our Security Management Team

The Security Management team collaborates across our organization to deliver exceptional end-to-end experiences. This is achieved through the support of the best tools, infrastructure, and processes. Our work impacts the entire Akamai community, including customers, partners, and employees.

We serve as trusted advisors to enable successful business outcomes, leveraging secure, data-driven strategies and agile solutions.

Partner with the best

You will provide support to SVP/GM Applications Security. You will be responsible for handling calendars, travel schedules, and managing internal functional events. You will make decisions in a busy environment. You will also assist with special projects to fulfill organizational and departmental objectives.

As an Executive Assistant, you will be responsible for:

• Providing high-level administrative and organizational support to the Application Security leadership team (calendar, travel, expenses, communication)
• Managing a global, dynamic calendar to meet business objectives through exceptional planning and organizational skills
• Creating, augmenting, and circulating reports, presentations, worksheets, and charts using Excel, PowerPoint, Word, and Outlook
• Partnering with administrative staff across our business in the orchestration of meetings, report generation and projects, and Interacting with internal and external stakeholders
• Partnering with the Application Security staff, teams, stakeholders and counterparts in communicating requests, feedback, and issues, as necessary

Do what you love

To be successful in this role you will:

• Have 5 years of relevant experience and a Bachelor’s degree or its equivalent
• Have excellent ability to maintain a professional demeanor in a busy environment, handling scheduling demands and conflicts that change rapidly
• Able to display a good aptitude for dealing with ambiguity and uncertainty through creative problem solving
• Be comfortable communicating in a wide variety of formats: chat, email, video conference, phone, etc.
• Demonstrate proficiency with Microsoft Office and Google Workspace tools such as Outlook, Word/Docs, Excel/Sheets, PowerPoint/Slides.

Work in a way that works for you

FlexBase, Akamai’s Global Flexible Working Program, is based on the principles that are helping us create the best workplace in the world. When our colleagues said that flexible working was important to them, we listened. We also know flexible working is important to many of the incredible people considering joining Akamai.

FlexBase, gives 95% of employees the choice to work from their home, their office, or both (in the country advertised). This permanent workplace flexibility program is consistent and fair globally, to help us find incredible talent, virtually anywhere. We are happy to discuss working options for this role and encourage you to speak with your recruiter in more detail when you apply.

We power and protect life online, by solving the toughest challenges, together.

At Akamai, we’re curious, innovative, collaborative and tenacious. We celebrate ersity of thought and we hold an unwavering belief that we can make a meaningful difference. Our teams use their global perspectives to put customers at the forefront of everything they do, so if you are people-centric, you’ll thrive here.

Working for you

At Akamai, we will provide you with opportunities to grow, flourish, and achieve great things. Our benefit options are designed to meet your inidual needs for today and in the future.

We provide benefits surrounding all aspects of your life:

• Your health
• Your finances
• Your family
• Your time at work
• Your time pursuing other endeavors

Our benefit plan options are designed to meet your inidual needs and budget, both today and in the future.

Compensation

Akamai is committed to fair and equitable compensation practices. The base salary for this position ranges from $77,487 – $116,021/year; a candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

The compensation package may also include incentive compensation opportunities in the form of annual bonus or incentives, equity awards and an Employee Stock Purchase Plan (ESPP). Akamai provides industry-leading benefits including healthcare, 401K savings plan, company holidays, vacation (in the form of PTO), sick time, family friendly benefits including parental leave and an employee assistance program including a focus on mental and financial wellness; Eligibility requirements apply.

Transfer Evaluation Assistant

locations

Home Office

time type

Full time

job requisition id

JR-015185

The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an inidual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Pay Range: $15.72 – $21.97

If you’re passionate about building a better future for iniduals, communities, and our countryand you’re committed to working hard to play your part in building that futureconsider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a erse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

• The Assistant will act as an inidual contributor to provide support in the gathering of data from incoming student’s transcripts.
• The Assistant will have strong attention to detail and the ability to be both a team player and independent contributor.
• The work of the Assistant is of limited complexity, focused on verification of previously completed courses, degrees, and GPAs.
• The Assistant will stay up to date with the team’s indexing rules, procedures and team resources.
• The Assistant applies FERPA, university, department and team policies and procedures with maintaining student documentation.
• The Assistant works inidually and collectively to meet inidual, team, and department objectives to be accurate, fair, helpful, and timely.
• The Assistant works efficiently and reports work time accurately.
• The Assistant completes additional responsibilities under the direction of direct leadership or leadership support.
• The Assistant exercises independent judgment within assigned tasks.
• The Assistant is expected to collaborate with colleagues and/or leadership when clarification is needed.
• The Assistant will maintain satisfactory personal productivity metrics and QA results.
• The Assistant will engage in weekly coaching sessions with leadership.

Knowledge, Skill and Abilities

• Demonstrate ability to analyze information and come to appropriate conclusions, driven by policies and procedures
• Demonstrate professional written and verbal communication skills, proof-reading, and ability to assess resources
• Understand how to apply FERPA regulations to business processes
• Adaptable in a fast-paced environment with deadlines and work expectations
• Work with the team to provide solutions within their scope
• Have a working knowledge of computer systems and software to maintain and analyze information critical to the daily job function
  • Brainware, OneNote and other Microsoft Suite programs
• Attention to detail
• Understand how the Assistant’s work is critical to each prospective student’s experience at WGU
• Develop insights from reporting on personal performance

Competencies:

Organizational Impact:

Tasks are accomplished by following a defined standard or set of procedures to achieve day to day objectives with limited impact on the area.

The work performed is closely supervised and consists of tasks that are routine and well defined with specific instructions to achieve standardized solutions.

Problem Solving and Decision Making:

Problems and issues faced are routine and solutions are readily available. There is a well-established and familiar set of activities and/or processes that will derive a solution.

There is a responsibility for checking data and information for minor changes.

Communication and Influence:

Communication with contacts within the job area is typical, and information that is provided or obtained requires little explanation or interpretation.

Job Qualifications:

Minimum Qualifications:

No more than 1-2 years of related experience.

Disclaimer: This Job Description has been designed to indicate the general nature, essential duties, and responsibilities of work performed by employees within this classification. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications that are required of the employee to do this job. Duties, responsibilities and activities may change at any time with or without notice. This Job Description does not constitute a contract of employment and the University may exercise its employment-at-will rights at any time.

#LI-RW1

#LI-REMOTE

#D&I

#AA

As an equal opportunity employer, WGU recognizes that our strength lies in our people. We are committed to ersity.

Administrative Coordinator

US Remote

Full time

R0006503

What will you be doing:

The Administrative Coordinator will provide support to 2-4 of Contigo Health’s Network Leadership Team. The role performs administrative and general office duties. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities.

Has excellent MS Office Suite skills. Performs various other administrative tasks as assigned. In addition to the administrative tasks, the role requires effective communication skills and an elevated level of tact and integrity.

What we’re looking for:

Required Qualifications

Work Experience:

• Years of Applicable Experience – 0 or more years

Skills & Experience:

Education:

• High School Diploma or GED

Preferred Qualifications

Relevant Experience to include:

• 3 years of experience related to the specifications listed.
• Excellent customer service and organizations skills, detail oriented, ability to communicate professionally with all levels
• Ability to prioritize and work independently, manage multiple tasks, flexibility with work projects, and ability to handle confidential matters with discretion.

Education:

• Associates or Technical Degree

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees.

Premier’s internal salary range for this role is $34,000 – $64,000.

Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

• Health, dental, vision, life and disability insurance
• 401k retirement program
• Paid time off
• Participation in Premier’s employee incentive plans
• Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies by Ethisphere Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consultingefdeg

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Administrative Assistant

US – Remote

Full time

job requisition id

JR100405

NAB- Remote

Under general supervision, responsible for supporting the POS Sales clerical needs as well as the day to day operations of the Department.

What you’ll do:

• Assist in the day-to-day functions: answering calls, checking messages, fulfillment of marketing orders, inputting and maintaining sales agents in system, updating and welcoming sales agents as necessary, and processing POS deals.
• Identify, test, and document system bugs or issues with internal NAB system performance.
• Run daily, weekly & monthly reports for departments and sales partners.
• Assist in resolving customer problems.
• Assist in developing sales presentations and training materials.
• Gain knowledge of products and services; be able to explain products’ features and benefits.
• Maintain current knowledge base of competitors and industry at large, including Third Party Vendors.
• Participate in education and training programs.
• Ability to communicate with outside sales partners and all levels of management.
• Work independently on projects as assigned by Management.

What we need from you:

• High School Diploma or equivalent.
• Resourceful and able to maintain composure in high pressure situations.
• Ability to identify and seize opportunities for collaboration.
• A willing attitude to work hard and learn everything possible about the industry.
• Team oriented with a positive attitude.
• Proficient in Microsoft office products Outlook, Word, Excel, PowerPoint
• Excellent organizational skills with focus on accuracy and attention to detail.
• Ability to work independently, and an aggressive self-starter.
• Exceptional communication skills, both written and oral; excellent phone presence.

North American Bancard helps businesses prosper through smarter commerce for all and we’re committed to building the next generation of payment technologies and experiences. More than 250,000 satisfied merchants trust us to process more than $34 billion worth of transactions every single year. Propelled by cutting-edge technology, user-friendly products, and features, and the best customer service in the business, we continue to innovate to satisfy our clients and their customers.

At North American Bancard, we celebrate ersity and create an inclusive environment for everyone. We are an equal opportunity employer.

School Operations Admin 3 ( Remote )

Job Category: Academics

Requisition Number: SCHOO029048

Full-Time

Virtual

Over 20 years ago, Stride was founded to provide personalized learning — powered by technology. We reached students where they were in their own journeys. We knocked down their barriers to great education. And we gave every learner equal opportunity to succeed — however they defined success. Stride innovated the learning experience with online and blended learning that prepared them for their lives ahead.

Stride is a community of passionate leaders. Whether teachers, engineers, curriculum writers, or financial managers — whatever your expertise or role, we all work to empower futures through learning. And changing the trajectory of learning itself is one of our greatest missions. Join us in developing more effective ways to learn and helping learners build the skills and confidence they need to make their way forward in life.

Stride is a technology-based education company founded in 2000 to utilize advances in technology to provide children access to a high-quality education regardless of their geographic location or socio-economic background. Stride Tutoring is an exciting new startup within Stride’s portfolio of companies, focused on building and scaling an innovative educational marketplace that connects tutors and students. Our aim is to enable students to achieve their educational goals through receiving high-quality, personalized online tutoring from expert, certified teachers. Over time we plan to expand this marketplace further to serve a broader set of educational needs for a wider range of customers. Visit stridetutoring.com to learn more.

The School Operations Admin 3 provides administrative support to project plans managed by other team members. Responsible for coordinating activities to ensure project tasks are accomplished within the prescribed time frame.

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential duties.

• Perform general office administration and clerical duties.
• Complete assigned project tasks to achieve the project goals.
• Provide systems support to school operations teams.
• Implement approved actions and workarounds to mitigate project risk events to minimize the impact of the risks on the project.
• Assist with preparation of presentations, as needed

Supervisory Responsibilities: This position has no formal supervisory responsibilities.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s Degree AND
• Three (3) years of related experience OR
• Equivalent combination of education and experience

Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS:

• Microsoft 365 proficiency
• Meeting planning experience.
• Strong, proven writing skills.
• Strong interpersonal skills, ability to work and coordinate with numerous people inside and outside the company.
• Ability to travel 15% of the time.
• Ability to clear required background check.

DESIRED QUALIFICATIONS:

• Prior PowerSchool Experience
• Experience or interest in education

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

This position is virtual and open to residents of the 50 states and D.C.

Compensation & Benefits: Stride, Inc. considers a person’s education, experience, and qualifications, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee’s salary level. Salaries will differ based on these factors, the position’s level and expected contribution, and the employee’s benefits elections. Offers will typically be in the bottom half of the range.

• We anticipate the salary range to be $38,098.00 to $95,948.88. The upper end of this range is not likely to be offered, as an inidual’s compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Eligible employees may receive a bonus. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Executive Assistant

Remote

Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.

1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive for prospective patients.

This is where we got our start – Headway has built the first software-enabled network of therapists who accept health insurance, making it easy for therapists to grow their practices, and possible for patients to find quality care they can afford.

We launched in April of 2019 and are now powering 400,000+ appointments per month. To scale our vision, we’ve raised over $100 million in funding from a16z, Thrive, Accel, and Google Ventures.

Join us, and make an impact

We are hiring an Executive Assistant to partner directly with our VP of Engineering, responsible for our Engineering, Product, Design, Data and Ops org. In this dynamic, high-visibility role, you will drive efficiency and productivity for our VPE, ensuring the expansive org operates with utmost effectiveness.

The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.

You will:

• Directly own our VPE’s calendar, liaising with critical internal and external stakeholders
• Critically prioritize the VPE’s time and work with internal and external stakeholders with frequently complex schedules
• Support VPE’s recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling
• Support the planning of wide-scale org events, including team onsites and culture building activities
• Manage the org operating cadence, such as Org All Hands and regular Leadership Syncs

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environments
• You are a self starter who can seamlessly create structure out of ambiguity
• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination
• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events
• You are composed in high-pressure situations and exercise high levels of discretion in your interactions
• You are proficient in Google Productivity Suite and MacOS system
• You are motivated by our mission to rewire mental healthcare to access and affordability

Sales Administrative Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

The Sales Administrative Assistant is responsible for reviewing the accuracy of sales opportunities data input and track findings. Also responsible for generating, pulling, and formatting reports/spreadsheets in Excel.

Qualified Candidates Need:

• 1+ year data entry experience or Dealership service department/automotive industry experience preferred, but not required
• Strong reading comprehension and pattern recognition skills, with the ability to identify and summarize key information
• Ability to learn new software applications and be comfortable working on erse types of computer programs, with a strong working knowledge of Microsoft Office, specifically Excel
• Ability to maintain focus while performing repetitive, computer-based tasks
• Ability to perform duties with goal-oriented work methodology and adhere to stringent timelines
• Strong knowledge of Google tools preferred
• Experience with Sugar CRM is a plus
• Professional verbal and written communication skills
• Must be reliable, flexible, and able to handle confidential information
• Ability to work independently in a fast- paced environment with minimal supervision

Essential Duties & Responsibilities:

• Review input of opportunity sales funnel
• Properly document findings for Market President action items and follow up for completion
• Day to day management of CRM database and improve efficiency and accuracy in Sugar
• Ensure that data is accurately maintained into the Sugar CRM software providing oversight and monitoring of data entry & updates and using system checks for duplicate recordsand easily accessible for colleagues
• Occasionally required to make calls to dealers to verify information
• Assist with special projects or other duties as assigned by department head or immediate supervisor

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome swag bag with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork, integrity, communication, accountability, and positive attitude!

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation: $18-20/hr.

Tax Administrative Assistant

REMOTE 

TAX – TAX

FULL-TIME

REMOTE

Job Title: Tax Administrative Assistant

Employment Type: Full-Time, Regular Hire

FLSA Status: Non-Exempt, Hourly

Reports to: VP of Tax

Work Location: Fully Remote (within the U.S.)

Expected Starting Pay Range: $50,000 – $55,000 per year depending on qualifications

About this Opportunity:

Kruze Consulting is a boutique CPA firm that works exclusively with startups. The Tax Administrative Assistant position will provide administrative support to the Tax Department. We’re looking for someone who can coordinate a wide variety of activities working efficiently with excellent attention to detail, accuracy, and a strong commitment to fixed IRS deadlines. Due to the fast pace of the role, we are looking for someone that is self-disciplined and has great time management skills. The position is process and task-oriented, and it requires someone with a diligent approach to work. Kruze Consulting has a proven track record of developing their employees to their highest potential. If you are looking to learn and grow as an administrative services professional, this role might be a terrific opportunity to do that in an entrepreneurial, fully remote accounting firm.

Kruze Consulting is an Equal Employment Opportunity Employer.

Kruze Consulting believes in ersity of thought as a competitive advantage to bring people together to build a culturally inclusive team. If you are smart and good at what you do, come as you are. Diverse candidates (however you choose or choose not to identify) are encouraged to apply.

What We Offer/Why Kruze Consulting:

• Fully Remote – We’ve completely embraced and invested in remote work and know the benefits. Save time, save money, and decrease stress. Our experience shows that remote work fosters a healthier work/life balance for our people. We do get together once a year for an annual offsite meeting, but it’s optional.

• Flexibility/Autonomy – Need to run to an appointment, your child’s school, or just want to take a walk outside? No problem. If your clients’ needs are met and your work gets done on time, enjoy!

• High-Quality Colleagues – We’re a erse bunch, experts in our respective fields, and eager to help each other and clients. We care about each other as whole human beings.

• High-Quality Clients – We work exclusively with venture-funded technology startups and early-stage companies who are creating some of the most exciting and transformative products and services in the world! (We also have a “no jerks” policy; our clients treat our people professionally and respectfully.)

• Purpose/Meaningful Work – Not your average accounting role. Kruze professionals get to work with innovative startups that are disrupting their respective industries and creating the products and services of tomorrow. Like proud parents, we derive vicarious enjoyment as our clients grow, get additional rounds of funding, and ultimately get acquired by Fortune 500 firms.

• Professional Development – You’ll gain exposure to many types of clients and industries including SaaS, eCommerce, Healthcare, Biotech, Crypto/Blockchain, and Manufacturing. At Kruze, you’ll have the opportunity to learn multiple disciplines and work with a wide variety of high-visibility clients and find your passion.

Need to Have/Position Requirements:

• • 3+ years of full-time administrative support experience in a CPA firm or corporate tax department
• • Must be willing to work East Coast hours 8am to 5pm EST (but you can live anywhere in the U.S.)
• • Strong proficiency with Microsoft Office (particularly Excel) and Google Suite (now “Workplace”)
• • Experience with the principles of corporate tax – such as local, state, and federal tax filings and forms
• • Meticulous attention to detail – able to follow through and execute on a high volume of nuanced tasks
• • Extraordinarily process-driven – you have checklists for checklists, so nothing slips through the cracks
• • Ability to work with a strong sense of urgency in a fast-paced setting with a wide variety of tasks
• • Strict adherence to deadlines – understanding that governmental agencies don’t make exceptions
• • A love of rapidly changing technology/software solutions that maximize efficiency and deliver firmwide value
• • Comfortable in a high growth environment (read: sometimes chaotic and lacking structure, although we do our best to avoid!)

Nice to Have/Position Preferences:

• • Associate or Bachelor’s Degree from an accredited university
• • Experience in a fully-remote people-centric culture
• • Experience in a high-growth/start-up/entrepreneurial environment
• • Experience with newer systems/platforms such as Slack, Zendesk, 1Password, Airtable, Zapier, Box, Kantata, Loom and many others (we are always exploring and embracing new systems, it’s part of our DNA!)

This position would be a good fit for you if:

• • You are very detail-oriented and a quality enthusiast. You go the extra mile to make sure your work and other’s work is done with the highest quality standard.
• • You’re curious by nature and not afraid of technology, learning new things or new ways of doing business.
• • You are proactive in anticipating and resolving questions and challenges.
• • You are a team player and enjoy collaborating with and helping others whenever or wherever needed.
• • You take ownership, initiative, and pride in your work while leading through example.
• • You are comfortable working in a sometimes-murky environment and, when unsure, able to clearly and proactively communicate when and where you need guidance.

What you’ll be doing:

Tax Return Coordination (50%)

• • Assist in gathering vital statistics information from clients via online questionnaires
• • Send and collect e-signature tax return pages via DocuSign, AdobeSign, or other platforms (1000+ forms per year)
• • Monitor tax e-filing submissions for acceptance; troubleshoot rejected e-filing submissions
• • Manage tax invoices
• • Upload tax returns to document management system
• • Correspond with clients on tax status and provide prior-year clients with tax returns, as needed
• • Load new clients into/remove old clients from tax systems

State and Local Tax Compliance (30%)

• • Assist in filing/submission tasks such as: State Registrations, 1099 Filings, DE Franchise Tax, CA Franchise Tax, San Francisco Payroll Tax, San Francisco Gross Receipts Tax, Estimated Payments

Miscellaneous/Other (20%)

• • Work with other departments to track client lists
• • Track special projects and research
• • Track work amongst team and report on staff workloads
• • Prepare reports for department use

A note of caution about remote work at Kruze Consulting:

While it seems cool, it’s not for everyone. You must have the discipline, work ethic, healthy boundaries, work strategies, and emotional intelligence to work remotely. While we strive for work-life balance at Kruze, this is still a fast-paced role that will require you to juggle many different projects and tasks. You must enjoy and thrive in this type of fast-paced environment.

About Kruze Consulting:

Kruze Consulting has grown organically and rapidly, tripling in size over the last two years. We provide accounting, bookkeeping, finance, payroll, and tax services to over 800 startups backed by top tier venture capital funds.

• Kruze Consulting is recognized as one of the TOP 20 Places to Work by Accounting Today

• Kruze Consulting is a 2022 Inc. 5000 Honoree

• Our core values are: Kaizen Integrity Innovation Intuitive Communication & Collaboration Data Driven Quality Enabling Customer Greatness Fidelity

We are a 100% remote company, working in many different countries and time zones; we encourage our employees to take advantage of our flexible work environment to be happier and more productive. The firm has 800+ Seed, Series A, Series B, and Series C clients. The firm was started 9 years ago, by Vanessa Kruze, CPA and now has 150+ team members. Kruze utilizes best-of-breed software tools such as QuickBooks, Gusto, Justworks, Rippling, Expensify, Bill.com, Zoom, Slack, Ramp and Brex. Our client base is comprised of venture capital-backed startups funded by the very best venture capital funds in the world.

Physical Requirements:

•Extended periods of focused, seated computer work – approximately 8 hours a day

$50,000 – $55,000 a year

ADMINISTRATIVE ASSISTANT IV

Location WFH, United States of America

Job Id 328903

About Lumen

Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences.

The Role

This role will typically be supporting our GM III/ VP. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically this level of administrative assistant supports large and complex groups.

The Main Responsibilities

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Coordinates activities across departments and possibly business units.
• Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Accurately and professionally handles multiple simultaneous high priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules
• Coordinates activities across departments.
• Ensures cross training of other administrative staff for back up support
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Accurately and professionally handles multiple simultaneous high priority tasks
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
• Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
• Other duties as required

What We Look For in a Candidate

• Bachelors’ degree or equivalent
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Zoom, SKYPE and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours
• Availability for occasional travel to offsite meetings

What to Expect Next

Requisition #: 328903

When applying for a position, you may be subject to a background screen (criminal records check, motor vehicle report, and/or drug screen), depending on the requirements for the position. More information on what’s included in these checks can be found in the Post Offer section of our FAQ page. Job-related concerns noted in the background screen may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Salary Range

Salary Min : 43830

Salary Max : 97560

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual pay is based on skills, experience and other relevant factors.

This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. We’re able to answer any additional questions you may have as you move through the selection process.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here.

Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

Administrative Business Partner, Office of the CEO

Remote – US

Company Description

Dropbox is a special place where we are all seeking to fulfill our mission to design a more enlightened way of working. We’re looking for innovative talent to join us on our journey. The words shared by our founders at the start of Dropbox still ring true today. Wouldn’t it be great if our working environment—and the tools we use—were designed with people’s actual needs in mind? Imagine if every minute at work were well spent—if we could focus and spend our time on the things that matter. This is possible, and Dropbox is connecting the dots. The nearly 3,000 Dropboxers around the world have helped make Dropbox a living workspace – the place where people come together and their ideas come to life. Our 700+ million global users have been some of our best salespeople, and they have helped us acquire customers with incredible efficiency. As a result, we reached a billion dollar revenue run rate faster than any software-as-a-service company in history. Dropbox is making the dream of a fulfilling and seamless work life a reality. We hope you’ll join us on the journey.

Team Description

Our Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams thrive by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos.

Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for the Office of the CEO. This person will support the Chief of Staff to the CEO and partner with his Executive Business Partner to support his office as a whole. Our Admins are the glue that holds everything together – from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

Requirements

• Bachelor’s Degree
• 2+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams
• Ability to juggle multiple projects and priorities at once in an organized manner
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond with a proactive mindset
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale

Total Rewards

For candidates hired in San Francisco metro, New York City metro, or Seattle metro, the expected salary/On-Target Earnings (OTE) range for the role is currently $84,300 – $99,200 – $114,100.

For candidates hired in the following locations: Austin (TX) metro, Chicago metro, California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Massachusetts, New Hampshire, New York (outside NYC metro), Oregon, Pennsylvania (outside NYC or DC metro), Washington (outside Seattle metro) and Washington DC metro, the expected salary/On-Target Earnings (OTE) range for the role is currently $75,900 – $89,300 – $102,700.

For candidates hired in all other US locations, the expected salary/On-Target Earnings (OTE) range for this role is currently $67,500 – $79,400 – $91,300.

Range(s) is subject to change. Dropbox takes a number of factors into account when determining inidual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay range we use.

Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental and vision coverage
• (US Only) Competitive 401(k) Plan with a generous company match and immediate vesting
• Flexible Time Off/Paid Time Off, paid holidays, 11 Company-wide PTO days, Volunteer time off and more
• Protection Plans including; Life Insurance, Disability Insurance and Travel benefit plans
• Perks Allowance to be used on what matters most to you, whether that’s wellness, learning and development, food & groceries, and much more
• Parental benefits including; Parental Leave, Child and Adult Care, Day Care FSA (US Only), Fertility Benefits (US Only), Adoption and Surrogacy support and Lactation Support

Mental Health and Wellness benefits Free Dropbox space for your friends and family

Additional benefits details are available upon request.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental and vision coverage*
• Retirement Savings through a defined contribution pension or savings plan**
• Dropbox provides a Flexible PTO Policy in addition to your statutory holidays allowing you to unplug, unwind, and refresh
• Dropbox also provides exclusive additional paid time off for all FTE employees across the Globe, in addition to any relevant statutory holidays
• Protection Plans including Life and Disability Insurance*
• A Perks Allowance to be used on what matters most to you, whether that’s wellness, learning and development, food & groceries, and much more
• Parental benefits including; Parental Leave, Fertility Benefits, Adoptions and Surrogacy support, and Lactation support

Additional benefits details are available upon request.

*Where group plans are not available, allowances are provided **Benefit, amount, and type are dependent on geographical location, based upon applicable law or company policy

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).

Executive Assistant (Remote Role)

Remote

OLAPLEX, Inc. (Nasdaq: OLPX) is an innovative, science-enabled, technology-driven beauty company. We are founded on the principle of delivering effective, patent-protected and proven performance in the categories where we compete. We strive to empower our consumers to look as beautiful on the outside as they feel on the inside. We believe every person deserves to have healthy, beautiful hair, whether they are visiting a salon or caring for their hair at home.

OLAPLEX has been able to achieve phenomenal growth and we continuously seek exceptionally talented iniduals who can support our innovation and creativity. We currently operate in a fully remote environment; because of this, collaboration and flexibility are at the core of our commitment to each other and to the success of OLAPLEX.

About the Role:

In this newly created role, The Executive Assistant will support our C-Suite, acting as the Chief of Staff to our CEO while also providing administrative support to our Executive Leadership team.

Key Responsibilities:

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Manage complex calendars and scheduling to support Executives in multiple locations.
• Assist in preparing reports, presentations, and other essential documents.
• Communicate with and manage meeting scheduling with Olaplex Board of Directors, including distribution of Board materials through BoardVantage.
• Schedule executive travel as needed.
• Oversee special projects, including coordinating with team members, tracking progress, and ensuring projects are completed on time.
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
• Act as a representative and extension of the company in all communications with a variety of constituent groups such as senior management, peers, and outside vendors
• Ensure accurate archiving of departmental data on appropriate sites
• Ensure that full administrative duties are provided for the Executives as required
• Use discretion, confidentiality, and good judgment to handle sensitive matters

About You:

• A minimum of 5 years of experience providing administrative support to multiple executive level iniduals; Bachelor’s degree preferred
• Demonstrated ability to simultaneously manage multiple tasks and competing priorities and meeting all deadlines and deliverables.
• Strong attention to detail
• Excellent written and verbal communication skills
• Consistently demonstrates a high level of confidentiality and discretion
• Proven experience in calendar and email management for executive personnel
• Ability to think outside of the box with a sense of urgency
• Proficient in G-Suite, Excel, PowerPoint, Asana, Word and Excel

Our Total Rewards:

• Competitive compensation
• Work/Life Balance: Remote work environment, flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Medical, dental, and vision insurance for employees in addition to short and long-term disability coverage and life insurance; dependent care flexible spending account company match
• Parental Leave: Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Culture: Our team has an attitude of gratitude and a shared passion for our brand. Join our culture committee and/or DE&I champion team to play a role in building and sustaining our secret sauce”
• Recognition: We celebrate our peers and colleagues with our monthly Hero Recognition and Awards’ program. Make a difference as a Bond Builder’ and/or Commendable Creative!’
• Products: Twenty (20) free products per year, plus a friends and family discount

Our Commitment to Diversity, Equity, and Inclusion:

At OLAPLEX, we support and stand up for our community with our talent, content, messages, and product offering. We strive to build and nurture a culture where a focus on ersity, equity, and inclusion is instinctive. Our deep sense of passion and pride in what we do, both as iniduals and as a company, unifies our shared commitment to ‘do well and do good’. We recognize and celebrate different ideas, perspectives, and backgrounds and know they create a stronger and more creative work environment.

OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

Executive Assistant

Remote USA

Full time

R8599

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the department. The role entails managing the iniduals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.This inidual will be supporting a leader in the Marketing organization.

Responsibilities include but are not limited to: 50%Logistical and Administrative Support

• Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
• Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
• Support department planning processes
• Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
• Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30%Lead Project Execution and Team Culture

• Plan and execute department-related events, providing advice and insight on agenda and content
• Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
• Lead discreet administrative projects throughout the year

20%Travel & Expense Management

• Expense report preparation
• Invoice and purchase order management
• Travel planning and coordination

Education, Experience, & Skills Required:

• Associates Degree preferred or commensurate experience in an Administrative role required
• 2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
• Strong written and verbal communications skills
• Demonstrates superior conference call/meeting management and etiquette
• Builds and maintains excellent relationships with internal and external stakeholders
• Project management skills preferred; experience with Agile methodologies a plus.
• Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
• Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
• Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness

Behaviors and Abilities Required:

• Ability to be an effective team member and display initiative and flexibility in an ever changing environment
• Ability to work independently as well as part of an extended, cross-functional, cross-geography team
• Demonstrate a high degree of customer service and relationship-building abilities
• Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

About athenahealth

Here’s our vision:To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

What’s unique about our locations?

From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India plus numerous remote employees all work to modernize the healthcare experience, together. Our company culture might be our best feature. We don’t take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees or athenistas, as we call ourselves spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring erse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your inidual contributions will stand out but large enough to grow your career with our resources and established business stability.

Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.

What can we do for you?

Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each inidual situation.

athenahealth is committed to a policy of equal employment opportunity that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process.

Location: US Locations Only; 100% Remote

We are seeking part-time and full-time employees to serve as Executive Assistants supporting long-term clients throughout the United States.

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

As a Boldly Employee, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant

Job Details

• Experience: 4+ Years
• Job Type: Full-time
• Location: Remote

Responsibilities

• Responsibilities include effectively managing and organizing the CEO’s virtual and in-person meetings schedule, and actively engaging whenever feasible. Thoroughly document meeting notes and share it among appropriate stakeholders. Proactively follow up on action items with the accountable parties and arrange subsequent meetings as needed.
• Take charge of coordinating travel logistics for the CEO and other senior executives as required, including flight bookings, hotel accommodations, ground transportation, and necessary visa arrangements.
• Effectively management of incoming communications by carefully screening and directing Phone Calls, Emails, Slack Messages, Social Media mentions, and other forms of correspondence specifically intended for the CEO.
• Occasionally take care of erse tasks and errands on behalf of the CEO, aiming to maximize productivity and conserve time and energy.
• Provide assistance to the CEO in tasks such as Creating documents, Developing presentations, and Compiling reports. Additionally, ensure efficient management of essential internal projects by tracking their progress status.

Primary Skills

• Availability to work in Central Time Zone (USA) or at least overlapping 5 hours to Central Time (USA).
• Minimum 4 years of experience as an Executive Assistant to a C-level executive in a sizable organization.
• Possess exceptional written and verbal communication abilities in English, demonstrating the capacity to anticipate follow-up inquiries, offer recommendations, and maintain a meticulous communication style.
• Proficiency in utilizing Google Workspace, Social media platforms, Canva, Loom, Notion, Chat GPT, and Basecamp.
• Possess the capability to handle confidential information with utmost discretion and maintain confidentiality at all times. This is crucial as the role involves access to sensitive data, including financial information, the CEO’s phone, Mailbox, and Documents.
• Exhibit robust Organizational, Behavioral, and Time-management skills, showcasing the ability to effectively prioritize tasks and handle competing priorities. Adopt a proactive work approach that minimizes the need for constant follow-up from the CEO.
• Experience in the IT industry.

Good To Have

• Understanding of agency business operations.
• A personal blog showcasing writing and comprehension skills.
• Experience working with a USA-based executive.

Benefits

• Working Days: 5 days a week.
• Gratuity Benefits
• Parenthood: Paid Parental Leaves.
• Festival Holidays: Choose your own holidays.
• Remote Work: Freedom to work from your home office (or anywhere).
• Rewarding Culture: Performance bonus, anniversary gifts, home office setup allowances, etc.
• Global Company: We’re a fully remote company with a distributed team in North America, Asia, and Europe.
• Cross-culture Team: Opportunity to work with cross-culture, cross-country, and cross-function teams.
• Premium WordPress Agency: We are one of the WordPress VIP partners featured by Automattic the company behind WordPress.com and WooCommerce.
• Enterprise Clients: Opportunity to work on challenging projects with our enterprise clientele: NewsCorp, Sneaker News, Accenture, Wonderwall, etc.
• People First: Focusing on our employee empowerment and enlightenment is our key focus. Please read what our current and past employees share about their experiences at Glassdoor.
• Empower Learning: We organize skill-development workshops, stipends for continuous learning and skill development.
• Culture of Contribution: Our team regularly contributes to the WordPress community, and through our non-profit activities, we continue to contribute to society.

Administrative Coordinator

United States – Remote OK

Full-Time

General Operations

$65k – $75k

With 1.3M visitors per month, VolunteerMatch’s mission is to make it easy for good people and good causes to connect. Since 1998, more than 17M volunteers have connected with leading nonprofits through our platform. VolunteerMatch puts the power of technology to good use by enabling the social sector to unlock over $14 billion worth of volunteer time.

Our award-winning nonprofit service is the largest and most popular volunteer recruiting platform. We are in a vibrant period of growth and change and looking for an Administrative Coordinator to join our fully remote team!

The Administrative Coordinator will perform a erse set of support tasks, primarily to the COO and CEO, to ensure VolunteerMatch operates smoothly and efficiently. The Administrative Coordinator is responsible for planning and handling all the details associated with our in-person get-togethers, including our employee retreats (Homecomings), Executive Leadership Team Retreats and Board Meetings.

Working with colleagues of all levels across the organization, as well as with external partners, the Administrative Coordinator must have a collaborative communication style and be capable of navigating a mostly flat organizational structure.

The Administrative Coordinator’s responsibilities include, but are not limited to:

• Support the various needs of the COO and CEO which requires specialized attention to handle and protect information, decisions and communications that may be sensitive and/or confidential
• Schedule meetings, maintain calendars, and make travel arrangements for CEO and COO
• Plan, coordinate and manage all aspects and details associated with VolunteerMatch events for employees, the Executive Team and Board (5-7 annually) including distributing invites and information, responding to inquiries, working with vendors, negotiating contracts for services and spaces/facilities, developing event schedule and coordinating transportation for attendees
• Support organizational administrative functions, including but not limited to, calendaring, database input and reporting, vendor communication, support for internal systems and processes, and/or internal team communications and announcements
• Manage inbound and outbound mail, and other physical assets for the organization
• Support remote workforce infrastructure needs, such as inidual employee home office needs
• Support fundraising administration, including scheduling, database entry, reporting, gift recognition, etc.
• Prepare agendas and schedules for meetings
• Record and distribute minutes or other records for Board meetings
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when requested
• Maintain the organization calendar
• Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement process changes as appropriate

Desired Skills, Mindsets and Experience:

• 3+ years of related experience required
• Proven experience managing projects independently with minimal supervision
• Proficient with Google Workspace and Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Superior time management skills with a proven ability to meet deadlines
• Knowledge of basic administrative systems and procedures
• Proactive attitude, sense of humor, and ability to thrive in a fast-paced and entrepreneurial environment
• Strong cultural competency and proven track record working across differences of gender, race, ethnicity, and socio-economics
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; to write reports, business correspondence, and procedure manuals; and, to effectively present information and respond to questions from groups of managers, colleagues and customers
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; and, to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Highly resourceful
• Comfortable working with humility, integrity, positivity, inclusion, respect, and relationship-building
• Deeply committed to using your powers for social good, developing social innovations that address deep societal needs

Senior Administrative Associate

Location: U.S., with a preference for D.C. or Chicago

Full-time

Allows Remote

Namati is advancing social and environmental justice by building a movement of people who know, use, and shape the law. We work with partners to train and deploy paralegals across five countries to support their communities to remedy injustices related to citizenship, health, land and environment. Together with partners, allies, and network members around the world, we strive to translate the lessons from this grassroots experience into positive, large-scale changes to laws and systems.

About the Position

Namati is searching for a mission-driven assistant to provide administrative and logistical support to key leaders at Namati. This is an exciting position at the heart of Namati’s global team, giving the Senior Administrative Associate a unique vantage point into the dynamics of a unique global justice organization. Exceptionally organized, the successful Senior Administrative Associate will juggle multiple responsibilities while proactively problem-solving and troubleshooting on many fronts.

This role is well-suited for someone who wants to build an operations or administrative career in the world of international NGOs, who enjoys being the person backstage keeping the chaos organized and making sure the show runs without a hitch. Namati deeply values the contributions of colleagues in administrative and operations roles, and hired Administrative Associates will find themselves in an authentically supportive and collaborative organization where they can make their mark and advance their skills.

Key responsibilities of this role will include:

• Calendaring, scheduling, and meeting preparation: the Associate will handle calendaring and scheduling for several senior team members at Namati. They will also help in the preparation for those meetings (e.g. sending bios of key attendees, etc.) as well as documenting follow ups.
• Travel arrangements, and travel expense reporting: Our access to justice work regularly takes us all over the globe. The Administrative Associate will ensure travel logistics are smooth and that key leaders gather and submit information needed to set up travel agendas beforehand and file expense reports afterward.
• Team-specific administrative support: Each of the team leaders the AA will support will have specific administrative needs for their team. The AA will learn these needs and provide support to the team lead so they can spend time elsewhere.
• Draft communications: the Associate will support the drafting of internal and external emails, memos, reports, and other needed communications.
• Ad-hoc research and presentation support: Capacity pending, the Admin Associate will help with small research projects, writeups, and informational presentations, including putting together slide decks and other presentation elements from time to time.

Here’s what you might have tackled last week-

• Prepared Namati’s Director of Strategic Engagement for a meeting with a funder. This includes liaising with their Executive Director’s assistant to lock in the timing and agenda, working with Namati’s Director of Partnerships to brief on the foundation’s areas of focus, ensured that all relevant Namati staff are invited to the meeting, and captured important notes and next steps for your supported leaders after the meeting.
• Worked with two leaders that you support to secure travel visas for upcoming multi-country trips with numerous overlapping components. You would have mapped out complex itineraries and ensured that each had comprehensive logistical details for every step of their trip before they departed.
• Coordinated with senior leaders to untangle the week after an essential meeting needed to be rescheduled, sorting out the cascade of reschedulings impacting several Namati staff. Your familiarity with the organization, and the needs of each department, allowed you to find new meetup times with minimal stress or back-and-forth.
• Tracked down missing receipts from one of the CFO’s previous trips to Sierra Leone and submitted the relevant expenditure forms to the finance team.

Must-Haves

• You find true joy in supporting others: You genuinely enjoy, and have experience with, providing high-quality support to senior managers and executives. You take great satisfaction from supporting your colleagues and seeing them succeed, knowing how you helped pave their way to excellence and impact.
• You’re exceptionally organized and attentive to detail: You are detail-oriented by nature and take pleasure in letting no ball drop as you deftly juggle multiple projects. As a matter of practice, you proactively check and double check your work to ensure it’s free of errors. Because this role will support multiple leaders, you’ll need to keep all the details straight and bring more organized workflows to leaders who themselves may have very different styles and strong suits.
• You’re calm and effective under pressure: In previous jobs or internships, you have excelled at a high volume of complex logistical details, switching gears, and thoughtfully prioritizing at high speeds. You thrive in fast- paced environments.
• You feel a deep sense of ownership and responsibility: You epitomize reliability, and you’ve always been recognized as the person whom others inherently trust to get the job done quickly and accurately. You’re able to keep a lot of plates spinning while meticulously tracking lots of smaller details, without feeling stressed.

We always look for incoming staff to be:

• Collaborative and service-oriented: You greet everyone you encounter with a collaborative spirit, kindness, and empathy. You are known as a team-player who brings an “all hands on deck” mindset to all projects — you’re happy to contribute however you can to advance Namati’s mission.
• Growth oriented: You’re always seeking to better yourself and your work, and you will push yourself to the peak of performance to help fulfill our mission. In service of that growth, you welcome and delight in feedback from supervisors, peers, and anyone else.

Nice-to-haves

• Familiarity with excel and comfortable with quick analysis of data
• Graphic design and good social media instincts
• Spanish writing and comprehension

Location

This role is open to candidates based in the United States (preference for candidates located in Washington, DC or Chicago).

Given the supporting nature of this role, candidates should be willing to work hours that overlap with regular work hours in Washington, DC, and Chicago regardless of time zone. Candidates must already have legal authorization to work in the US (Namati is unable to sponsor visas).

Compensation & benefits

The annual salary range for this position is $59,500 – $62,750, commensurate with experience. This was determined by comparing the responsibilities within Namati’s job and salary bands and is based on a senior associate level position at Namati. Namati offers an excellent benefits package, which includes-

• Health insurance- Namati pays 80% of the base plan premium for iniduals, and 50% for dependents
• 3 weeks’ paid vacation (increases to 4 weeks after two years of service), 12 sick days, 11 federal holidays (plus the week between Christmas and New Years), 3 personal days, 6 weeks’ parental leave
• 401(k)- Namati contributes 5% of your salary plus matches your contribution up to an additional 5%
• Access to professional development opportunities

To Apply

The application deadline is Friday, July 28, 2023.

No phone calls, please. Namati is an Equal Opportunity Employer.

About Namati

Since 2011, Namati has worked to build a movement of grassroots justice advocates worldwide. We’ve grown tremendously, from a small founding group of big-hearted change-makers to a global staff of 170+ people across 12 time zones in Asia, Africa, and the Americas. The Grassroots Justice Network, which we co-founded and convene to this day, has grown from 30 people in one room to the world’s largest community of justice advocates. Today, our membership comes from 3,300 organizations across 175 countries.

We have supported local communities to take on thousands of justice issues, directly improving the lives of over 1.5 million people since our founding. Together with communities, partners, and Network members, we’ve envisioned, and won, transformative changes like the Customary Land Rights and National Land Commission Acts of Sierra Leone, and the world’s first Legal Empowerment Fund.

Executive Assistant

Remote – United States Office of the Ceo – Executive Support Full Time

Remote

The Trevor Project is committed to the full inclusion of all qualified iniduals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please complete the form at the link below:

Trevor Candidate Accommodation Request Form

Please only share the accommodation requested and do not share your diagnosis or medical information.

If you are hired and need a reasonable accommodation to perform the essential functions of the job, and/or to receive other benefits and privileges of employment, we will engage in the interactive process once you are hired, but you do not need to share future accommodation needs at this time.

This form is only for accommodation requests for the interview process and we will not respond through this channel to requests for application status or to third party recruiting vendors.

About Trevor

The Trevor Project is the leading suicide prevention and crisis intervention organization for LGBTQ young people. We are a non-profit that provides 24/7 life-saving support via phone, text, and chat. We also operate the world’s largest safe space social networking site for LGBTQ youth, and run innovative research, education, and advocacy programs. We’ve been saving lives every day for over 20 years.

Role: Executive Assistant

Reports to: Chief Knowledge Officer Level: T4/Inidual Contributor Location: This role will be remote in the continental US, Alaska, or Hawaii

Hours: Full-time

Salary Range: $70,000-$75,000

In the spirit of transparency and open communication, we wanted to share with you that The Trevor Project recently voluntarily recognized The Communications Workers of America (CWA) as the representative of certain employees for collective bargaining purposes. The position for which you are being considered is not part of the bargaining unit because it is confidential, managerial, or supervisory, and you may be responsible for communicating management’s decisions to bargaining unit employees.

Overview of the role

The Executive Assistant is responsible for supporting multiple executives and making sure their days run smoothly and efficiently. You will ensure their time is well spent, meetings are scheduled promptly, and correspondence and other administrative deliverables are responded to in a timely way. You will work collaboratively with all verticals at The Trevor Project, as well as with external stakeholders, and ensure that relationships, contacts, and other knowledge management items are stored and tracked appropriately.

Who You Are

• Experienced: You have demonstrated experience successfully supporting multiple senior leaders with administrative functions, including calendar management, travel, expense management, drafting and editing communications and other informational documents, and handling information with confidentiality and tact.
• Collaborator. Recognized success in creating relationships with cross-functional teams from varying levels, working closely with colleagues to brainstorm ideas, discuss pros/cons, and develop ways forward. Proven ability to listen and respond to develop mutual understanding and trust
• Communicator. Demonstrated ability to articulate thoughts and ideas clearly and effectively in written and oral forms to audiences inside and outside of the organization.
• Focused on Service Delivery and Adaptability. Demonstrates a commitment to outstanding internal and external service to our colleagues, the iniduals we serve, our donors, and those with whom we collaborate and communicate with a high degree of attention to details. Proven focus on proactive issue resolution and continuous improvement for all systems and processes. Demonstrated flexibility in the midst of change, being able to successfully juggle multiple deliverables, and adapt to new situations.
• Mission and Culture Aligned. Demonstrates awareness and support for The Trevor Project’s mission and vision: to end suicide and address mental health crises in the LGBTQ youth community, and create a world where all LGBTQ young people see a bright future for themselves.

What You’ll Do

• Own and manage multiple executives’ calendars, scheduling (and potentially rescheduling) internal and external meetings and appointments. This includes thinking proactively about competing priorities, travel times between meetings, and blocking enough time to process emails and complete tasks
• Ensure that executives’ time is being spent effectively and efficiently, by preparing them daily for deliverables, meetings, and follow-ups.
• Complete expense reports, data entry, and other administrative tasks
• Lead the preparation and editing of agendas, briefings, talking points, draft emails, presentations, memos, and other important documents
• Research and organize information for projects or initiatives
• Manage and complete special projects that support the needs of the executives’
• Book and manage travel for multiple executives and ensure they get from one place to another safely and on time
• Other relevant tasks, duties, or special projects as assigned

Why Trevor?

• A career that truly makes a difference in the lives of LGBTQ young people–every single day
• Comprehensive health insurance, including plan coverage for various gender affirmation care (and we pay 100% of your employee contribution premiums for medical, dental, vision, AND basic life insurance)
• Flexible Spending Accounts
• Employee Assistance Program to help with confidential emotional support, work life solutions, financial solutions, legal assistance, or online support
• Generous vacation and 12 paid holidays (one of our holidays is Harvey Milk Day!) plus two floating holidays, and three half-day Fridays during the summer
• Pet insurance
• Remote work from the continental US, Alaska, or Hawaii (we provide the technology, a monthly internet reimbursement, and a reimbursement to outfit your work-from-home space!)
• Professional and Learning Development Trainings/Education: including a professional subscription to LinkedIn Learning, providing access to more than 13,000 high quality on-demand courses.
• Online Subscription to Headspace, a digital mindfulness and meditation platform

$70,000 – $75,000 a year

The Trevor Project provides equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. The Trevor Project complies with all applicable laws.

Senior Administrative Assistant

Apply

remote type

Remote

locations

Remote-United States

time type

Full time

posted on

Posted Today

job requisition id

R01114024

Job Description:

Senior Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a ersity of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

As a Senior Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and erse people around the world. Here, you will make an impact by:

• Supporting Regional Sales Leader including calendar management, scheduling, report generation/management, travel support, and general administrative assistance.
• Additional administrative support to the assigned Area Sales Team.
• Troubleshoot IT and compliance concerns and including but limited to expense and travel issues while ensuring the teams are operating within MSD USAC corporate policy.
• Process multiple tasks for onboarding, offboarding and transfer of employees.
• Coordinate meetings and submit tradeshow/convention coverage requests in alignment with compliance policies.
• Manage Outlook distribution lists and sales rosters
• Handle special project requests

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start)
• Five (5) years of administrative support experience in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Moderate proficiency in the Microsoft Office platform
• Experience with employee data systems and CRM, e.g., WorkDay, Concur, Salesforce.com.
• Display high degree of resourcefulness, effectively work with tight deadlines
• Ability to set own goals and deadlines dependent on deliverables
• Flexible, energetic, dependable and a team player
• Excellent attention to detail
• Strong organizational skills
• Consistent and thorough communicator and planner
• Strong written and verbal communication skills
• Ability to work well with and respect all levels of the organization

Work location:

• Work Your Way Eligible (Employee choice to work remote, on site, or hybrid)
• Remote
• Travel: May include up to 5% domestic
• Relocation Assistance: May be authorized

Title: Administrative Support Team Member – Early and Periodic Screening, Diagnostic and Treatment Team

Location: US National

Moms In Motion has an opening for an EPSDT Administrative Support Team Member. This is a remote, full-time position.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the EPSDT department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Must have a home work space with a computer and stable internet access.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision)
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Title: Executive Assistant – Remote or Hybrid

Location: Continental United States

This role is remote or hybrid (New York City, NY) in the continental United States

About the Roosevelt Institute

Until economic and social rules work for all Americans, they’re not working. Inspired by the legacy of Franklin and Eleanor, the Roosevelt Institute reimagines the rules to create a nation where everyone enjoys a fair share of our collective prosperity. We are a 21st-century think tank bringing together multiple generations of thinkers and leaders to help drive key economic and social debates and have local and national impact. We advance this mission through the work of our staff, fellows, and network of students and alumni.

Our Culture

At Roosevelt, we recognize that the culture of the workplace and opportunities for career growth and development are important to all. We believe that ersity of background and experience among our people make our work to reimagine the rules of our social and economic realities stronger.

Roosevelt is an equal opportunity employer and, as affirms in policy and practice to consider all applications in all job classifications, without regard to race, color, creed, national origin, sex, age, disability, sexual orientation, gender identity or expression, marital status, familial status, military status, height and weight, genetic predisposition or carrier status, arrest record, or other legally protected status. We strongly encourage people of color, people with disabilities, women, and LGBTQ candidates to apply.

Who You Are

Ideally, you’re a nonprofit professional familiar with and/or passionate about the progressive political landscape. While you’re a stickler for the details, you know how to use empathy when working with a erse group of people. People across different levels of an organization would describe you as a great partner to work with.

This is a non-management (inidual contributor) union role.

What You’ll Do

You’ll partner with the Chief Programs Officer to advance company initiatives and achievement toward strategic goals. In this role, you’ll support the day-to-day operations while looking around the corner to anticipate future needs.

• Maintain the CPO’s calendar, including time blocking, scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
• Organize and prepare for meetings: logistics, documentation, etc.
• Prioritizes CPO time based on importance and urgency, using MOCHA, Do/Delay/Delegate/Discard and other prioritization methodologies
• Solutions-oriented, you’ll proactively identify areas of opportunity to improve
• Triage email and other forms of communication as needed via email, phone, Slack, Asana, etc.
• Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Create and maintain various documents including reports, spreadsheets, presentations, agendas, meeting minutes, etc.
• Prepare, reconcile, and submit expense reports via Concur

What You’ll Have

• Must have 3 plus years’ experience supporting a senior executive (this is a requirement)
• High level of emotional intelligence; maintains confidentiality
• Excellent writing, editing, and proofreading skills
• Professional verbal communication
• Bias for technology, platforms including Google Workspace, Office, Asana
• Proven prioritization and time-management methodologies
• High attention to detail, accurately translates needs into actions

Executive Assistant

remote type

Flexible (Hybrid/Remote/In-Office)

Full time

job requisition id

R0007862

Work Locations: With the exception of some select roles that have in-office requirements, A+E Networks operates on a flexible model that allows for remote, hybrid or full time in office work (in certain locales).

Office locations include New York City, Los Angeles, Chicago, and Stamford, CT.

Our list of eligible states in which employees may work remotely includes: California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, Wisconsin, and Wyoming.

Division Story

Fourteen straight years of double digit growth. Thanks to our International Team, which specializes in taking US hits and making them global hits. We are an energetic group of die-hard travelers with a strong track record of identifying and acquiring winning programming from the English language, European and Asian markets. We currently manage 76 channels around the world with staff offices in London, Rome, Tokyo, Seoul, Munich and Singapore, and we’re fluent in at least 42 languages. Parlez-vous franais? Ni hui shuo zhongwen ma? If you answered yes (in any language) and enjoy having your passport stamped, our department might just be your next destination.

A+E Networks has an open Executive Assistant position that will support both our SVP of International Programming and our EVP of Global Content Sales. The Executive Assistant will add to the efficiency of the department and will deliver personalized support to the executives.

WHAT YOU’LL DO:

• Facilitate and manage daily schedules and schedule meetings
• Screen and route calls as necessary
• Maintain effective communication regarding calendar and changes to calendar as well as schedule reminders and planning upcoming senior meetings
• Maintain alertness to potential problems, always being proactive to avoid scheduling conflicts
• Create agendas and format information for internal and external presentations, meetings, or communications
• Create and keep current digital folders of clients/meetings/presentations/research
• Represent with high level of professionalism and decorum
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses
• Perform various department tasks using in-house database systems (Carta AP, Debut, Airtable, Concur, PPL)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination for department needs:
• Actively creates and monitors projects + assignment deliverable(s) + dates across executives and team
• File maintenance; clerical initiative and support
• Regular and organized communication with our suppliers
• Draft routine correspondence
• Conduct industry research as requested
• Share in providing administrative coverage, etc. for others in department, as necessary.
• Actively learns the business through meeting materials, being curious, asking questions
• Utilize available tech tools to help improve efficacy, cadence + processes of meetings and asynchronous work activities

WHAT YOU’LL LEARN:

• Develop a broad understanding ision operations

YOUR STORY:

• Self-starter, who applies inidual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
• Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
• Positive attitude who takes pride in their work
• Excellent verbal and written communication skills
• Desire to be helpful and thoughtful in any way needed to support the team and organization
• You know your way around Microsoft Office (particularly Excel and PowerPoint) and are tech-savvy
• Demonstrated experience in troubleshooting and delivering during time pressured situations
• Agile able to adjust easily to change
• 4-year college education, or equivalent life and/or work experience
• 5+ years administrative experience preferably within a media and/or agency environment

Compensation

Hourly Pay Range: $33.15 – $43.38

Annual Incentive Target: 5%

The annual/hourly pay range displayed serves as a good faith estimate of the minimum and maximum base pay range for this role. Compensation for the role will be based on a number of different factors such as a candidate’s qualifications, skills, competencies, location, and experience. A+E offers a competitive total compensation package, which includes healthcare coverage, 401k matching, and a range of other benefits. Learn more at aenetworks.com/careers.

A+E Networks is proud to uphold an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status. This policy also applies to all employees, consultants, and third-party workers.

A&E Television Networks, LLC is a joint venture of Disney-ABC Television Group and Hearst Corporation.

We are proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.

Executive Assistant

• NYC OR REMOTE
• EXECUTIVE
• FULL-TIME

Olo is looking for an enthusiastic and resourceful inidual to support our Customer leadership team. We are looking for a self-starter with excellent organizational skills, impressive follow-through, and the utmost attention to detail.

Reporting to Olo’s EVP, Customer, you will become a trusted partner to our leadership team while handling complex calendars, arranging meetings, preparing agendas, and prioritizing leadership requests. In addition to providing administrative support, you will play a key role in project management for the team.

You can work remotely from anywhere in the U.S. or at Olo’s headquarters in NYC.

What You’ll Do

• Collaborate with Customer leadership to develop innovative ideas and strategies that align with the company’s vision and goals.
• Lead brainstorming sessions to generate creative solutions and initiatives
• Support the executive team by managing day-to-day matters including, but not limited to, preparing and coordinating communications, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional and effective communication channels.
• Manage time/workflow by developing an understanding of tasks, issue, and priorities; bring urgent matters to attention
• Aggregate, organize, and track content such as meeting agendas, historical documents, and spreadsheets
• Build relationships and gain trust and credibility with employees across all departments, levels, and locations
• Ensure a positive first impression and reputation of Olo
• Exercise discretion and judgment while handling confidential and proprietary matters
• Coordinate and execute logistics of meetings and other team work
• Prepare travel arrangements and submit expense reports

What We’ll Expect From You

• 5+ years experience working in a fast-paced environment – in a project management or support function for executives
• Excellent written and verbal communication skills and experience with Google Suite
• The ability to think on your feet — creatively and collaboratively — amidst ambiguity and solve problems on the fly
• A proactive nature — always thinking ahead and “seeing around corners”
• Experience working with a variety of work-styles and personalities and the ability to maintain approachability while pushing back and challenging
• Interest in and excitement about the Restaurant Tech industry

About Olo

Olo is the engine of hospitality powering the restaurant industry’s digital transformation. As a leading open SaaS platform, we enable over 600 restaurant brands to jointly reach 85 million connected guests across approximately 84,000 locations. More than two million orders per day run on Olo’s platform, allowing brands to maximize the convergence of digital and brick-and-mortar operations while raising the bar on hospitality. The result: brands do more with less and make every guest feel like a regular. With integrations to over 300 technology partners, our customers can build digital experiences with the largest and most flexible restaurant commerce ecosystem on the market. You have likely used Olo and not even known it! Learn more at olo.com.

We’re remote-friendly. Since 2015, we have been evolving our culture to continue to support a more distributed workforce and now over 75% of our team works remotely across the U.S. If you’re in the New York City area, you can choose to work remotely or from Olo’s headquarters, located in Tribeca.

We offer great benefits, such as 20 days of paid time off, 10 separate sick days, 11 holidays plus year-end closure, fully paid health, dental and vision care premiums, a 401k match, remote-office stipend, company equity, a generous parental leave plan, volunteer time off, gift matching policy, and more!

Our best estimate of the compensation range for this opportunity is $85k – 100k annually, depending on the experience you bring and your location. We look forward to discussing your salary expectations and our full total rewards offerings throughout the interview process.

We encourage you to apply!

We value ersity. At Olo, we know a erse and inclusive team makes our workplace better. Don’t meet every single qualification in the job description? Market data shows that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are dedicated to building a erse, inclusive, and authentic workplace, that is free from discrimination and harassment; this allows us to make better decisions and better serve the communities we’re a part of. So if you’re excited about this role but your previous experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

All applicants receive consideration for employment. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, pregnancy, age, marital status, veteran status, or disability status. If you require further accommodations or have questions regarding accessibility, please contact us at [email protected].

Executive Assistant

at BlueOwl

Remote

To help keep everyone safe, we encourage all applicants to pay close attention to protect themselves during their job search. When applying for a position online you are at risk of being targeted by malicious actors looking for personal data. Please be aware we will only reach out via email using the domain BlueOwl.xyz or HiRoad.com. Anything that does not match those domains should be ignored and considered a security risk.

About Us

BlueOwl is a separate company in the State Farm family of companies and the solutions provider for HiRoad Insurance, an InsurTech brand that recognizes and rewards good choices. Operating independently with the backing of the #1 auto insurer in the country, we blend the best aspects of a tech startup and an industry leader. To see what we’ve helped build so far, check out HiRoad.com.

Our Vision

At BlueOwl, we envision a world where data driven behavior fuels better lives. We started with the reinvention of insurance and a bold mission to create a data science powered platform that actually helps people become better drivers. We aspire to be the best in the business at identifying low-risk drivers by harnessing the power of data with an innovative technology stack.

It’s a big goal, and that’s where you come in. We’re growing a world class team of data science, engineering, design, product, marketing and mobile technologists because we know that the key to success isn’t just about nailing the technologyit’s hiring the talented people who will help us make a quantifiable impact.

The Role

We are looking for an exceptional Executive Assistant to support our VP’s. This person must enjoy working in an ever changing environment. The ideal inidual will be able to exercise good judgment and anticipate the needs of our executives. In addition to being organized, the ideal candidate should take initiative, possess strong communication skills, and be a fast learner. This role reports to the Executive Support Lead.

Your day-to-day:

Provide executive support to maximize VP’s effectiveness and ensure high-velocity decision making and communication aligned with organizational priorities. This includes but is not limited to:

• Act as point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Triaging, prioritizing, and responding to incoming communications
• Manage executives’ calendars and set up meetings
• Engaging with their teams to ensure appropriate delegation
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Manage receipts and invoices by working directly with the AP team.
• Travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed
• Provide backup support to counterparts within the Admin Ops team

About you:

• 8+ years of C-Level Executive Assistant experience supporting Executive Level Leaders with exposure to sensitive, confidential information
• Excellent organizational skills, strong attention to detail, ability and flexibility to handle new tasks and shifting deadlines and effective multi-tasking abilities
• Excellent interpersonal skills, tact and discretion, and professional demeanor when interacting with erse audiences
• Proficiency in Google Workspace products (Calendar, Docs, Sheets, Slides, etc.)
• Ability to type 70+ WPM
• Superb written and oral communication skills

Bonus Points:

• Start up experience
• Financial services or insurance industry experience
• Tech/software company experience

Salary: $100,000 to $125,000*

• Important note: all offered salaries are based on many factors, including experience in a similar role and geographic location of the candidate.

Additional Details:

• Benefits: We provide a wide variety of health, wellness and other benefits.These include medical, dental, vision, life insurance and supplemental income plans for you and your dependents, a Headspace app subscription, monthly wellness allowance and a 401(k) Plan with a company match.
• Work from Home Equipment: Given our virtual environment in order to set you up for success at home, a one-time payment of $2K will be provided to cover the purchase of in-home office equipment and furniture at your discretion. Also, our teams work with MacBook Pros, which we will deliver to you fully provisioned prior to your first day.
• Paid Time Off: All employees accrue four weeks of PTO in their first year of employment. New parents receive twelve weeks of fully paid parental leave which may be taken within one year after the birth and/or adoption of a child. The twelve weeks is applicable to both birthing and non-birthing parent.
• Personal and Professional Development: We’re committed to investing in and helping our people grow personally and professionally. All employees receive up to $5000 each year for professional learning, continuing education and career development. All team members also receive Udemy subscriptions and access to multiple different coaching opportunities through BetterUp.
• Location: We are a remote-first company for most positions so you may work from anywhere you like in the U.S, excluding U.S. territories. Occasional travel may be required for team meetings or company gatherings. Employees based in the San Francisco Bay Area or in Providence, Rhode Island may commute to one of our local offices as desired.
• Hours: We maintain core meeting hours from 9AM – 3PM Pacific time for collaborating with team members across all time zones.

BlueOwl, LLC is an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

If you are a San Francisco resident, please read the City and County of San Francisco’s Fair Chance Ordinance notice. https://sfgov.org/olse/sites/default/files/FCO%20poster2020.pdf

This role is employed by BlueOwl, LLC. BlueOwl, LLC is a separate company in the State Farm family of companies and is the solutions provider for the HiRoad Assurance Company.

Coordinator, Strategic and Administrative Support (Remote)

• Job Category: Immigration Policy & Supp
• Requisition Number: COORD001349
• Full-Time
• WES NY Office New York, NY 10004, USA
• Department: WES Mariam Assefa Fund
• Reporting to: Senior Director of the WES Fund
• Salary: $60,000 – $65,000 USD
• Location: Remote (Candidate needs to be based in the US)

Description:

Launched in 2019, the WES Mariam Assefa Fund (the Fund) is a philanthropic initiative aimed at catalyzing economic opportunities for immigrants and refugees and enabling immigrant communities to thrive in the U.S. and Canada. The Fund provides provide grants, investments, and other support to interventions that build more inclusive economies and the advance economic integration of immigrants and refugees. In particular, the Fund is currently focused on supporting organizations and initiatives that aim to: equip immigrants and refugees with the skills and supports to succeed; advance inclusive and equitable employer practices; foster innovation and experimentation in the workforce development and immigrant integration fields; invest in immigrant leaders; and grow the ecosystem of collaborators.

The Fund is looking for a Coordinator of Administrative and Strategic Support to join the WES Mariam Assefa Fund team. The Coordinator is responsible for assisting with program coordination, general administration, and special projects for the Fund. Areas of focus include administrative and operational support for the department including annual planning and inter- and intra-departmental coordination and administrative and project support for senior staff.

The Coordinator reports to the Fund’s Senior Director but will work closely and collaboratively with all members of the Fund team in the U.S. and Canada, as well as other Social Impact and WES departments.

Duties included but not limited to:

Direct Support for Senior Director

• Manage the Senior Director’s calendars and activities, and triage inbound requests from internal and external stakeholders.
• Coordinate travel arrangements and event/conference registration and filing expenses for the Senior Director
• Design and prep for internal and external meetings, including developing backgrounders, coordinating agendas, facilitating, and identifying and ensuring follow up on action items.

Administrative and Operational Support

• Provide administrative and logistical support to team for Fund team events (internal – such as the staff retreat, external – such as workshops, newcomer fairs, virtual events) and participation in partner events and conferences, including coordinating and scheduling events, preparing materials, taking notes, managing registrations, organizing evaluation and post-event follow-up, bookings, and reimbursements
• Provide planning, administrative, and logistical support for Fund team meetings, including agenda creation, notetaking and meeting follow-up
• Support Fund staff in administrative tasks such as planning, scheduling, formatting presentations and documents and preparing reports.
• Regularly update and maintain the Fund’s calendars, including internal events, PTO, external/partner events, and relevant holidays or days of awareness
• Assist with maintaining the Fund’s Salesforce CRM and Grants Management System to ensure up-to-date information, compile key metrics for Fund reporting and dashboards, develop analytics and other needs.

Strategic Initiatives, Planning, and Alignment

• Build and manage detailed plans and project management tools to support the Fund and teammates in meeting and managing key milestones and goals.
• Manage specific work streams related to the Fund’s strategic planning in close collaboration with other Fund team colleagues and WES’ strategy team, such as defining and assessing strategic choices, conducting scenario planning exercises, and identifying and managing strategic risks.
• Manage the Fund team’s preparation for and involvement in key internal processes, such as quarterly Board meetings, and annual priority and budget-setting processes.
• Manage specific initiatives that support dynamic learning and evaluation for the Fund, as well as contribute critical learnings and insights to the field.
• Support the Senior Director in developing and executing additional strategic and collaborative projects as they arise, which could entail convening, grantmaking, facilitation, and other responsibilities.

The Ideal Candidate will:

• Be excited about WES’ mission, the Fund’s impact goals, and advancing equity, inclusion, and ersity.
• Have a high degree of comfort with rapidly changing, ambiguous contexts and an ability to help craft a clear path forward in these environments.
• Have a demonstrated commitment to empowering immigrants and refugees and elevating their voices and experiences through the Fund’s work.
• Bring both an entrepreneurial mindset to generate new approaches, spot opportunities, and initiate action.
• Have a deep-rooted intellectual curiosity and an openness to erse ideas and perspectives.
• Thrive an environment that values transparency, collaboration, and a learning orientation.
• Bring a can-do attitude and have a willingness to stretch up and down in their role as the Fund’s needs evolve.
• Build informal working relationships, quickly establish credibility in new areas of work, and mobilize people at all levels towards collaborative goals.

Requirements:

• 3+ years of related professional experience coordinating administrative activities and/or events; preference for experience in workforce development, immigration, refugee resettlement or economic development.
• Commitment to the WES mission, our impact goals, and advancing justice, equity, ersity, and inclusion.
• Ambitious career goals.
• Commitment to confidentiality and discretion in appropriately handling sensitive information is required.
• Comfort with working in ambiguous and entrepreneurial environments.
• Exceptional verbal and written communication skills.
• Strong strategic thinking, planning and analytical skills.
• Poise, confidence, and maturity in interacting with key stakeholders.
• Ability to build strong relationships and work with iniduals at all levels of the organization.
• Highly organized and detail-oriented in planning and executing tasks.
• Highly efficient in managing multiple concurrent erse tasks and projects.
• Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.
• Collaborative and a team player.
• Bachelor’s degree or an acceptable equivalent combination of education and experience.

Location & Work Environment

The Fund team is a distributed, hybrid team with several colleagues working out of WES’ NYC and Toronto offices and others working virtually from other cities in the U.S. and Canada. Fund team members based near local offices typically work out of the office 1-2 days a week and spend the remainder of the week working remotely. However, schedules are flexible and local colleagues can also choose to work wholly from home. WES’ office spaces in NYC and Toronto are shared, open office environments with break-out and meeting rooms and light to moderate noise.

We are also open to remote-first or remote-only candidates located so long as they are willing to attend in-person meetings in NYC, Toronto, or other cities at least once a quarter.

EOE Statement: World Education Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, World Education Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant II- REMOTE

locations: Home

time type: Full time

job requisition id: R-09648

Our work matters. We help people get the medicine they need to feel better and live well. We do not lose sight of that. It fuels our passion and drives every decision we make.

Job Posting Title

Administrative Assistant II- REMOTE

Job Description Summary

Provides administrative support to managers and work groups. Works independently and handles a wide variety of office duties and special projects.

(SUPPORT LEVEL: TLA5)

Job Description

• Answers the telephone and screens incoming calls and communications.
• Personally answers questions and communications (written and/or electronic) within scope of assigned responsibility and departmental/company guidelines.
• Forwards other more complex questions or correspondence, along with appropriate documentation, to manager or other appropriate staff member.
• Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.
• Maintains schedules and coordinates meeting with multiple staff members.
• Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents.
• May maintain, manipulate or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.
• Coordinates or independently completes special projects according to managers general instructions.
• May assist manager or other staff members with more complex and detailed projects
• Composes, prepares and signs routine, non-technical correspondence in own or supervisors name.
• Performs other general office duties as assigned.

Responsibilities

• 4+ years of administrative assistant experience.
• Ability to type an average of 40 WPM.
• Ability to multi task and meet deadlines.
• Ability to understand and follow instructions, policies and procedures.
• Demonstrated history of reliability and punctuality.
• Demonstrated proficiency with Microsoft Office Product Suite (Word, Excel, PowerPoint). Ability to quickly learn and use new software applications as needed.
• Maintain a positive attitude with excellent interpersonal skills.
• Maintain sensitive and confidential information.
• Must be flexible and adaptable to change.
• Organized with strong attention to detail.
• Strong verbal and written communication skills, both in person and on the telephone.

Work Experience

Work Experience – Required:

Administrative Support

Work Experience – Preferred:

Education

Education – Required:

GED, High School

Education – Preferred:

Bachelors

Certifications

Certifications – Required:

Certifications – Preferred:

Potential pay for this position ranges from $20.36 – $30.53 based on experience and skills. Pay range may vary by 8% depending on applicant location.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the “Benefits at a glance” button for more detail.

Prime Therapeutics LLC is an Equal Opportunity Employer. We encourage erse candidates to apply and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, genetic information, marital status, family status, national origin, age, disability, veteran status, or any other legally protected class under federal, state, or local law.

Executive Assistant

Remote, United States

About Checkr

Checkr’s mission is to build a fairer future by designing technology to create opportunities for all. We believe all candidates, regardless of who they are, should have a fair chance to work. Established in 2014 and valued at $5B, Checkr is using technology to bring hiring to the next level.

Our People Trust Platform uses machine learning to help thousands of companies modernize their background check process and make hiring safer, more efficient, and more inclusive. Some of our customers include Uber, Instacart, Doordash, Netflix, Compass Group, and Adecco.

A career with Checkr is an opportunity to work with some of the best and brightest minds, disrupt an industry for a better future, and give otherwise overlooked candidates access to employment. Checkr has been recognized in Forbes Best Startup Employers and is a top Y Combinator company by valuation.

About the role

We are looking for an Executive Assistant to join our EA team supporting our Chief Product Officer. We are looking for someone who is creative and enjoys working within a fast-growing, rapidly changing environment that is mission-driven and community oriented.

The ideal inidual will be both strategic and tactical, a right-hand partner for their executive, have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

We are looking for an EA that knows how to e in and roll up their sleeves to get things done and be two steps ahead of their executive.

What you’ll do

• Lead and manage CPO’s calendar, makes CPO travel arrangements, approve Workday requests for PTO and other time off requests for CPO’s directs
• Provide calendar support for VP of Product
• Track and help drive the completion of key deliverables and goals
• Note-taking and project management
• Manage communications, presentations, and other documentation
• Organize events including Kickoffs, Offsites, and more
• Process expense reports, monitor meeting and event costs, and assist with procurement processing for Product Org expenses
• Manage department corporate card

What you bring

• 6+ years of direct executive assistant experience or other relevant experience
• Previous experience supporting a C-level executive
• Previous experience at a tech company/startup preferred
• Previous experience working with Product or Technology organizations
• Strong organizational skills, reflecting the ability to prioritize multiple tasks seamlessly with attention to detail
• Superior understanding and experience using Gmail, Google Docs, Sheets, and Slides
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, and external partners
• Proven effective written and verbal communication skills – able to simplify complex topics in a friendly and approachable manner

What you get

• Learning and development allowance
• Competitive compensation and opportunity for advancement
• 100% medical, dental, and vision coverage
• Up to $25K reimbursement for fertility, adoption, and parental planning services
• Flexible PTO policy
• Monthly wellness stipend, home office stipend
• Remote or hybrid work flexibility

One of Checkr’s core values is Transparency. To live by that value, we’ve made the decision to disclose salary ranges in all of our job postings. We use geographic cost of labor as an input to develop ranges for our roles and as such, each location where we hire may have a different range.

If this role is remote, we have listed the top to the bottom of the possible range, but we will specify the target range for an exact location when you are selected for a recruiting discussion. The salary range for this role is $88,400-$184,000.

Title: Executive Assistant

Location: US National

FULL TIME/ REMOTE

Interwell Health is a kidney care management company that partners with physicians on its mission to reimagine healthcarewith the expertise, scale, compassion, and vision to set the standard for the industry and help patients live their best lives. We are on a mission to help people and we know the work we do changes their lives. If there is a better way, we will create it. So, if our mission speaks to you, join us!

The ideal candidate will enjoy working in a fast paced environment and have the ability to streamline hectic days. You are incredibly organized, a true team-player, and able to build strong relationships. You take it personally to make things happen and you’re not afraid to be yourself while uplifting those around you!

What You’ll Do

• Manage and maintain a complex calendar to ensure accurate scheduling and time management to promote productivity for executives
• Plan travel itineraries and monitor travel to trouble-shoot changes in flights, meeting schedules, ground transportation
• Complete, submit, and track expense reports; reconcile credit card charges for the executives
• Coordinate internal meetings including ordering food, booking restaurants, and handling document needs
• Maintain complete confidentiality on all sensitive matters and data/files with tact and professionalism
• Provide support to Executive Team in planning and coordinating special projects
• Participate with the People Team in the planning and organization of various virtual and physical team member events, including team off-sites, team member mixers, volunteer opportunities, and general connectivity events as needed

What You Need

• 3-5 years as an Executive Assistant or relevant experience in an administrative capacity
• Excellent verbal, interpersonal, and written communication skills
• Exceptional organizational skills and attention to detail
• Experience with and the ability to work well under tight deadlines and respond to rapidly changing demands

Benefits

• Competitive salary and vacation
• Generous health, dental, vision and parental leave policies
• Contributions for 401k retirement savings plans
• Commitment to building and maintaining an inclusive team

Our mission is to reinvent healthcare to help patients live their best lives, and we proudly live our mission-driven values:

– We care deeply about the people we serve.

– We are better when we work together.

– Humility is a source of our strength.

– We bring joy to our work.

Centralized Collections Office Specialist

Location: Remote

Category: Medical Office Professionals

Telecommute (U.S.) Position

Full-Time

Job Id: 25017

Why Us:

With a mantra of Empowering Human Potential, Hanger, Inc. is the world’s premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger’s Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger’s vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

Could This Be For You:

The Centralized Collections Office (CCO) Specialist – Remote ensures medical collections for services provided is accurate, timely and fully documented, from a Centralized Collections Office. Provide efficient cash collection through excellent reimbursement practices while ensuring compliance with relevant laws, regulations and established Hanger policies and compliance programs. Provide strict adherence to adjustment, refund and write-off policies/procedures as outlined in Hanger Clinics Standard Operating Procedures.

Your Impact:

• Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports.
• Resolves outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources.
• May place calls or send messages to those with unresolved issues.
• Review and monitor assigned encounters and all applicable collection reports
• Reviewing open encounters for collection efforts
• Managing collection calls and/or on-line resources in a professional manner while keeping and improving customer relations
• Resolves billing problems and rescues accounts receivable delinquency, applying good customer service in a timely manner
• Collect customer payments in accordance with payment due dates
• Identify issues attributing to account delinquency and discuss them with management
• Provide timely follow-up
• Mail correspondence to customers to encourage payment of delinquent accounts
• Effective communication with Patient Care Clinics related to collection efforts

Minimum Qualifications:

• 2 years office administrative and medical collections experience.
• High school education or equivalent.
• Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.
• Associate degree preferred.
• Experience in a medical office preferred.
• Experience with EMR systems (NextGen and/or OnBase) preferred.
• Ability to key 40 words per minute with accuracy preferred.

Additional Success Factors:

• Strong interpersonal, oral (including telephone) and written communication skills, including the ability to follow written and verbal directions. While performing this client facing position, working with a erse population in multicultural settings, there will be large amounts of communication (oral and written) including but not limited to clinicians, patients, physicians, physician’s office representatives, other staff members (field associates, managers, directors) and/or business representatives.
• Ability to work with physically challenged iniduals.
• Resourceful and flexible team player who excels at building trusting relationships with patients, referral sources and colleagues.
• Working knowledge of state, federal, regional collection and reimbursement laws, HIPAA and other medical insurance regulations and terminology (CPT, ICD-10, HCPCS, modifiers, coding and documentation guidelines) for private payer, state and federal plans including coding, billing and reimbursement protocols.
• Proficient computer skills including Windows based office technologies (ex. Word, Excel, PowerPoint), e-mail and automated billing systems.
• Ability to use all necessary office equipment, facsimile machines, calculator, postage machine, copiers, etc.
• Excellent organizational skills and the ability to manage multiple tasks (ex. multitasking) with a high degree of detail orientation while working in a fast paced environment.
• Proficiency with basic math and accounting skills.
• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

Our Investment In You:

Employees working at least 20 hours per week are eligible for the following benefits:

• Competitive Pay
• Health Insurance
• Dental Insurance
• Vision Insurance
• 8 Paid Holidays per Year
• Paid Vacation Time Off
• Paid Sick Time Off
• 8 hours of paid time to volunteer in your community
• Floating Holiday
• Life Insurance
• Medical Flex Spend Account
• Dependent Care Flex Spend Account
• Free employee assistance program
• 401(k)
• Full-time employees are also eligible for short-term and long-term disability insurance

#LI-CB1

#LI-Remote

Pay range of $16.00 to $23.00 + annual bonus: up to 5% of base pay depending on bonus criteria. This pay range is posted to comply with wage transparency laws. Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables.

Administrative Assistant – Processor – US Remote

• Texas Remote Work
• Minnesota Remote Work
• Indiana Remote Work
• Missouri Remote Work
• Kansas Remote Work
• Nebraska Remote Work
• Ohio Remote Work
• Wisconsin Remote Work
• Michigan Remote Work
• Schaumburg, IL
• Illinois Remote Work
• Full time
• R37276

Company Overview

At Motorola Solutions, we believe that everything starts with safety. It’s the constant that empowers people to confidently move forward. It can fill a flight or sell out a stadium. It can care for a patient or graduate a class.

As a global leader in public safety and enterprise security, we create and connect the technologies that help to keep people safe where they live, learn, work and play. Our integrated technology ecosystem unifies critical communications, video security and access control, and command center software, enabling collaboration in more powerful ways.

At Motorola Solutions, we’re ushering in a new era in public safety and security. Bring your passion, potential and talents to a career that matters.

Department Overview

MVTrac/MVConnect, a Motorola Solutions Company, is the leading provider of on-demand data solutions for auto finance, government and law enforcement organizations. Utilizing a national network of digital recognition technology devices, MVTRAC aggregates and stores real-time intelligent data in a centralized, secure database, of which is subjected to the most stringent privacy and compliance standards available today. Our technology is nothing without the people behind it.

Job Description

We are a leader in the Repossession industry. We are seeking a detail oriented, driven Administrative Processor to join our team. This position involves administrating over acceptance of assignments from client/lenders, along with processing the assignments, processing the completion of services, and release of lender asset, upon execution of service. The position will involve processing client/agent requests while you to manage a high call volume.

• High multi-tasking environment
• Work within multiple systems
• Utilize client/lender databases, if applies, to execute specific lender requirements.
• Work in upwards of 15 different tabs between multiple screens
• Excellent customer service skills
• Ability to work independently as well as within a team
• Excellent communication skills
• Process release of vehicles, and track auction pick ups
• Follow through and ownership of work to completion required.
• Previous collection, repossession or automotive industry experience preferred
• Microsoft Office and Google Suite product experience
• 40 wpm minimum

This position is a remote position and candidates can be located anywhere in the US.

Basic Requirements

• High School Diploma or equivalent
• Minimum 2 years of customer service experience
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel Requirements

None

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• 9 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or, any other protected characteristic

Title: Senior Data Entry Specialist – Fully Remote

Location: United States

Description

From Intake to Outcomes, CareMetx is dedicated to supporting the patient journey by providing hub services, innovative technology, and decision-making data to pharmaceutical, biotechnology, and medical device innovators. CareMetx is a growing organization that has developed an industry leading patient access platform coupled with our service center team. The blend of technology and services is core to our offering for pharmaceutical manufacturers.

Job Title: Sr. Data Entry Specialist

POSITION SUMMARY:

Under the general supervision of the Supervisor and Manager, the SR Data Entry Specialist assists with leading the data entry team in day-to-day operations. While this role continues to provide exemplary service to multiple clients including product manufacturers, physician, patients, and internal customers; The SR Data Entry Specialist is an expert in the data entry role, who leads by example and helps to support the data entry team. This role contributes to the profitability of CareMetx by ensuring personal productivity and efficient use of material resources.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Maintains effective systems to support the timely release of accurate information to erse clients.
• Responsible for the intake of all program specific correspondence including mail and faxed documents.
• Logs information into appropriate database and triages all program specific mail to the appropriate reimbursement case advocate, reimbursement specialist and/or management team.
• Responsible for payer research and territory assignment management.
• Distributes reports daily disseminating information to appropriate distribution vendors reimbursement case advocate, reimbursement specialist and/or management team.
• Maintains and promotes a positive and professional working relationship with associates and management.
• Complies with all appropriate program policies and procedures.
• Works on problems of moderate scope where analysis of data requires a review of a variety of factors. Exercise judgment within defined standard operating procedures to determine appropriate action.
• Typically receives little instruction on day-to-day work, general instructions on new assignments.
• Perform related duties as assigned.
• Works as a subject matter expert for the data entry team, identifying and reporting trends that could impact the data entry team.
• Assists with onboarding and training team members who process in the fax queue, including shadowing, reverse shadowing, and quality checks.
• Assists with generating team reporting and team scheduling as assigned.

Qualifications

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

1. Previous 3+ years of professional work experience in a customer service or healthcare environment.
2. 1+ year of experience working as a data entry specialist

MINIUMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

1. Ability to communicate effectively both orally and in writing.
2. Strong computer application skills.
3. Strong interpersonal skills, team player.
4. Strong organizational and time management skills.
5. Strong attention to detail.
6. Adaptable and flexible to new situations.

Physical Requirements:

• Ability to remain seated in a stationary position for prolonged periods.
• No heavy lifting is expected, though occasional exertion of about 20 lbs. of force (e.g., picking up and computer / laptops) may be required.
• Good manual dexterity required to use common office equipment (e.g., computers, laptop, and mobile devices)
• Overnight business travel required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Schedule

• Must be flexible on schedule and hours
• Overtime may be required from time to time

CareMetx considers equivalent combinations of experience and education for most jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

At CareMetx we work hard, we believe in what we do, and we want to be a company that does right by our employees. Our niche industry is an integral player in getting specialty products and devices to the patients who need them by managing reimbursements for those products, identifying alternative funding when insurers do not pay, and providing clinical services.

CareMetx is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Requirements

Ability to communicate effectively both orally and in writing.

Strong computer application skills.

Strong interpersonal skills, team player.

Strong organizational and time management skills.

Strong attention to detail.

Adaptable and flexible to new situations.

Previous 3+ years of professional work experience in a customer service or healthcare environment.

1+ year of experience working as a data entry specialist

Administrative Assistant to Client (Remote) #5381

Fairfax, VA

Posting Location

US-Remote Employee Location

Position Type

Part-time

Alternate Posting Locations

US-Remote Employee Location

Posting Description

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Responsibilities

GovCIO is looking for an Administrative Assistant to join our team. The role is to help support the Veterans Experience Technical Platform Services (VETPS) Program with the Department of Veteran Affairs Senior Executives. Applicant will perform his/her duties within an Information Technology organization for the VETPS PM/COR in the Department of Veterans Affairs.

Applicant shall:

• Provide senior executive support ranging from scheduling, coordination, task management, and reporting.
• Provide travel scheduling, preparation, and coordination support, including scheduling/deconflicting all travel required by the executive staff through coordination with the hosting organization.
• Generate, staff, control, distribute, and maintain various documents, data, processes and artifacts in accordance with VA directives.
• Track all information reported to internal and external organizations.
• Provide data and records management support for all executive reports and responses.

Qualifications

• Bachelor’s degree with 5 years experience (8 years additional relevant experience may be substituted for education)

Required Skills and Experience:

• Applicant should have at least 5 years of experience in communications, planning and leadership support, preferably within the Federal work space.
• Candidate must possess strong communication (oral/written) skills, and strong organization skills.
• Advanced skills with Microsoft Office, Acrobat Professional, MS SharePoint and Visio.
• Ability to write clear and concise correspondence.
• Ability to think out of the box while communicating or dealing with a variety of situations.
• Clear understanding of the activities, roles, and responsibilities involved in Federal consulting engagements.

Preferred Skills and Experience:

• VA Experience
• Knowledge of VA Travel and CONCUR process
• Experience supporting senior leadership
• Proactive
• Detail oriented
• Ability to track efforts to completion
• Coachable
• Organized
• Team player
• Confident
• Ability to handle a high paced environment

Equal Opportunity Employer

GovCIO is a team of transformers — people who are passionate about transforming government I.T. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

But we can’t do it alone. We need great people to help us do great things – for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this missoin. Are you ready to be transformer?

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer.

All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$65,000

Executive Assistant, Customer Success

At Landit

Greater New York / New Jersey or Remote

What We Do:

Landit is the leader in personalized career pathing to increase the success of women and erse groups in the workplace. Our platform one-size-fits-one solution enabling companies to attract, develop, and retain their talent.

We redefine the employee experience by providing each person with a personalized playbook that provides the tools, resources, know-how, and human connections they need to advance and navigate their career.

Landit is proud to partner with sector-leading organizations including Pfizer, ADP, Ford Foundation, Metlife, SAP, USTA, and Workday and we have members in over 70 countries.

We’ve been featured in exciting places such as WSJ, Fortune, Forbes, Inc., Good Morning America, Vanity Fair, and named one of the Top 10 Innovations that Made Women’s Lives Better by Fast Company.

We have raised over $20 million from blue-chip firms including NEA, Cue Ball, xFund, and Female Founders Fund.

Why We Do It

Knowing where you’re going is an amazing feeling, but sometimes the next step isn’t so clear. We are an entirely new approach to career fulfillment for everyone who’s stuck, looking to make moves, or simply wanting to do and achieve more.

We are the solution to that all-important question: Where Do I Start?

Our goal is to unlock the potential of everyone in the workplace so they can achieve success on their own terms. When you have what you need when you need it… That’s How You Land It!

Why You?

You are entrepreneurial and mission motivated. You love working closely with others and bringing positive energy to the workplace. You are flexible and able to take on a variety of tasks, handling multiple projects at the same time.

You’re curious and intuitive — a creative and unconventional thinker, yet also highly analytical and logical. You’re a fantastic (and prolific) writer and pride yourself on thoughtful, eloquent communication. You know the right questions to ask, as well as when to listen and learn. You have the polish and presence to regularly interact with seasoned executives, founders, and entrepreneurs.

How You Will Change the World in this Role

We are a lean, fast-paced, and entrepreneurial team. You will have the chance to expand the role, further develop customer-facing, marketing, and partner skills, explore different critical roles in the company to potentially progress into, and join a fast-growing company.

Execute Key Initiatives—Report directly to the VP Customer Strategy, supporting daily tasks such as interaction with key customers, collaboration with strategic partners, and supporting company branding

Communicate Within and Outside the Company—Represent the VP Customer Strategy in both internal and external communication; help coordinate calendar and events with customers as well as between the VP and other members of the Customer Success team and groups across Landit.

Take on Various Projects—Be responsible for special projects across Customer Success.

Support the VP Customer Strategy—Provide general administrative support, including note-taking, calendar management, presentations, research, relationship management, meetings or conferences prep/attendance.

Responsibilities:

• General administrative support for the VP, including note-taking, presentations, research, relationship management, calendar management, meetings or conferences prep/attendance
• Managing Customer Success team’s weekly meeting materials/structure/special content and monthly / quarterly updates for updates and materials
• Management of customer readiness tracker with view of customer status 8-weeks out
• Support in the creation of customer presentations and documentation for internal and external distribution
• Deepen partnership relationships with existing partners by sharing your ideas, and through responsiveness to customers
• Support strategic clients and VP-customer/sales related initiatives and efforts
• Support organizational improvements, including transparency, employee reporting, hierarchy relationships, and information sharing and SVP related messaging between teams
• Leadership and ownership of special projects

Why We’ll Love You

• Bachelor’s degree or bachelor of sciences degree
• 2+ years of work experience in a fast paced environment such as a startup company, consulting firm, or any other large corporate firm
• Strong research skills and ability to self-manage and develop projects from scratch.
• Impeccable written and verbal communication skills.
• An appreciation for working with a close-knit team in a startup environment.
• Detailed oriented and analytical.
• Demonstrated ability to prioritize requests while troubleshooting conflicts
• Ability to make good decisions an formulate recommendations to ensure smooth customer engagements
• Diplomacy, tact, and poise under pressure when working through issues.
• Motivated self-starter with “can-do” attitude, strong work ethic and attention to detail.
• Thrives in a multi-tasking environment, ensures quality deliverables and can adjust priorities on-the-fly.
• You’re driven: You want to work diligently to improve and advance the mission of Landit.

Why You’ll Love Us

• Health Benefits – We believe in investing in our team member’s well-being. That’s why we’ve partnered with the best to provide comprehensive health benefits including medical, dental, and vision coverage (and a few extras too). Our premium benefits keep you thriving while you’re doing important work.
• Investing In Your Future – Landit provides equity and a 401(k) retirement program as an investment in your long-term success.
• Change and Impact the World – Our platform touches and transforms careers and lives daily around the world. Every quarter, each teammate has dedicated days reserved to pursue their philanthropic and community passions.
• Ultimate Flexibility – Work remotely whether that’s at home in the city, the suburbs, or on the beach
• A Compassionate and Joyful Culture – We work hard, celebrate the daily wins, and appreciate the little things. A sense of humor and good food are core to our culture. We love sending treats and surprise care packages to our team members!
• Personal Growth – We are committed to your success. Come learn, stretch, and grow without limitation.