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Administrative Assistant

Remote

Requisition NumberAMER26927

Full-time

Virtual Office, Other

Job Summary

Zimmer Biomet is a global medical technology leader. Our team members are part of a company with a heritage of leadership, a focus on shaping the future, and a mission dedicated to alleviating pain and improving the quality of life for people around the world.

This position provides administrative support to an executive leader and may also support other leadership team members. Success involves a high level of interaction and required effective communications with senior leaders and team members at all levels of the organization. May also include communications with surgeons and distributors. A significant portion of the job involves planning, coordinating and making domestic and international travel arrangements that are frequently subject to last minute changes.

Principal Duties and Responsibilities

• Provide general administrative support to executive leader and calendar management and travel and expense report support for several senior staff members. Prepare correspondence and presentation materials for internal and external audiences.
• Organize and coordinate in-house and off-site meetings, teleconferences and videoconferences.
• Prioritize and handle all incoming email, mail, faxes and telephone calls, scheduling of appointments and maintaining Outlook calendar.
• Plan and coordinate complicated domestic and international travel arrangements.
• May lead small process improvement projects, to enable more efficiency.
• Must have flexibility to work overtime, including evenings and weekends as needed, with occasional domestic travel.

Expected Areas of Competence

• Demonstrated ability to operate independently without supervision, handle stressful situations, use initiative and innovation to handle issues and make decisions.
• Anticipate the needs of the VP and follow through as needed. At times will be asked to attend meetings alongside the VP to take notes and manage meeting agendas.
• Excellent verbal and written communication skills.
• This position will often be in a position to represent the senior staff. Must be approachable and friendly with a “can-do” attitude.
• High level of accountability to get tasks and projects done accurately and on time.
• High degree of professionalism, diplomacy, discretion, judgment and cultural sensitivity. Often expected to handle confidential and sensitive materials.
• Demonstrated strong organization skills, with the ability to work on multiple tasks simultaneously and balance priorities.
• Strong team player with the ability to build relationships – both internal and external – at all levels.
• Proficiency in Word, Excel, PowerPoint and Outlook/Mail/Calendar, and the ability to learn new software applications.

Education/Experience Requirements

• High School diploma
• Minimum of 5 years of experience in administrative or related roles, or a combination of education and experience.
• Prior administrative experience supporting senior level executives is preferred.
• Advance MS Office (Word, Excel, PowerPoint and Outlook/Mail/Calendar)
• SharePoint experience preferred.
• MS Teams experience preferred.

Travel Requirements

Up to 5%

Additional Information

At Zimmer Biomet, we believe in The Power of Us, which means that we are stronger together. We are committed to creating an environment where every team member feels included, respected, empowered, and celebrated.

As a Zimmer Biomet team member, you will share in our commitment to providing mobility and renewed life to people around the world. This is why we offer you a competitive rewards package that includes medical, dental, vision, life and disability insurance, wellness incentives, employee assistance programs as well as paid time off for vacation and holidays.

Compensation Range: $27-36 per hour

Title: Administrative Assistant

Location: US National – Remote

Code for America reached a voluntary recognition agreement with Code for America Workers United, affiliated with OPEIU (Office Professional Employees International Union, Local 1010), effective on October 22, 2021. We are currently engaged in negotiations towards our first collective bargaining agreement.

Code for America believes government can work for the people, by the people, in the digital age, and that government at all levels can and should work well for all people. For more than a decade, we’ve worked to show that with the mindful use of technology, we can break down barriers, meet community needs, and find real solutions.

Our employees and active community of volunteers build and transform government and community tools and services, making them so good they inspire change. We merge the best parts of technology, nonprofit, and government to help support the people who need it most. With a focus on ersity, equity, inclusion, and deep empathy for partners in government and community organizations and the people that our partners serve, we’re building a movement of motivated change agents driven by meaningful results and lasting impact. At Code for America, you contribute to exciting work while learning and developing in a supportive and flexible environment. Our compensation and benefits are holistic and thoughtfully curated to represent our employees and our mission. Help us drive real generational change that lasts.

Code for America is looking for a talented Administrative Assistant who will be the go-to resource, keeping our teams operating smoothly and efficiently, with thoughtful, effective communication.

About the Role:

As the Administrative Assistant you’ll support our Code for America team with all of their administrative needs, from booking travel to scheduling meetings internally and externally.

This role is a great opportunity for someone looking to contribute to an organization making a real impact. We’re looking for someone who excels in a fast paced environment, has top notch organizational skills, and is excited by the opportunity to help the team thrive.

This role will be remote, and reports to CfA’s Manager of Executive Administration.

In this position you will support:

• Scheduling Administration (75%):
  • Scheduling/Rescheduling for Code for America staff (internal/external)
    • Maintaining calendars
    • Arranging meetings
    • Coordinating schedules across teams
    • Preparing documents and spaces for meetings
• Administrative Alignment (15%):
  • Working with other admin to create/update everyday documents
  • Data entry in support of leaders and teams
  • Subbing as needed for other admin
• Staff Travel (5%):
  • Booking staff travel if/when needed
• Other duties as assigned (5%)

About you:

• Strong organizational skills
• Thoughtful communication
• Great calendar management skills
• Able to exercise discretion and tact

It’s a bonus points if you/have:

• Knowledge of Google Suite
• Knowledge of booking travel for others

What you’ll get:

Salary:

Code for America’s salary bands are transparent internally as a part of our commitment to ersity, equity, and inclusion. We are happy to extend this transparency during the recruitment process. As a part of our equitable hiring practices, we aim to target the midpoint of the 2nd quartile of the range for all new hires.

The targets for this role are dependent on your market/geographic location. The targets for this role range from $54,251 to $66,413.

Benefits and perks:

• Values:
  • Leadership and teammates who value Equity, Inclusion, and Diversity (DE&I)
  • A collaborative, cross-functional, hardworking and fun environment
• Medical & Retirement:
  • Full benefits package with 100% coverage towards select medical, dental and vision plans and contributes 80% of the cost towards dependent and family coverage
  • 401k plan with matching funds up to 3%
• Professional development:
  • Bi annual 360 review process alongside compensation reviews
  • $1000 annual (per calendar year) stipend towards professional development
  • A manager and org-wide structure that supports and enables professional development
• Flexible Time:
  • Unlimited Paid Time Off policy
  • Flexible working hours- we aim to hold all internal meetings between 10 AM – 3 PM PT
• Employee enablement support:
  • $200 stipend in first paycheck for remote environment setup
  • Additional equipment reimbursement of up to $500 for remote enablement
  • Cell phone and/or internet reimbursement of up to $50 per month

Title: Administrative Assistant- Editorial Director

Location: United States

Are you super organized but also laid back? Do you enjoy making sure all the moving parts of a project go smoothly? Do you have amazing project management and research skills and feel passionate about women’s health?

HealthyWomen is a nonprofit organization dedicated to educating women about health topics so they can make informed decisions about their healthcare and feel supported as they navigate their health. We are a fast-paced organization, seeking a highly organized Administrative Assistant to support the Editorial Director in producing a high volume of high-quality content. Key aspects of the role are finding subjects and sources for stories as well as helping keep the editorial department organized. If this sounds like a good fit, tell us why.

THIS IS A FULLY REMOTE ROLE. CANDIDATE MUST BE U.S.-BASED AND ABLE TO WORK ON EAST COAST HOURS.

Administrative Assistant Responsibilities

• Use the internet and social media to find subjects and sources for stories
• Organize and update multiple content calendars
• Keep track of freelancer due dates and assignments
• Handle multiple projects at one time
• Write letters and emails on behalf of editorial director
• Provide polite and professional communication
• Perform additional tasks as needed by the editorial team

About You

• Strong research skills and deep familiarity with using the internet, FB, Twitter and Instagram to find sources
• Strong organizational skills
• Strong attention to detail
• Excellent writing skills
• Analytical ability
• Expertise in Google Suite
• Healthy sense of humor

Details

• This position is a 30-hour/week position, 3-month contract to start
• 100% remote, candidates must be able to work on an ET (New York) time zone schedule in order to attend virtual meetings.

Title: Executive Assistant – Media Relations

Location: US National – Fully Remote

Job Type

Full-time

Description

Position Objective:

To provide high-level support to the director and senior vice president of the Media Relations Department

To initiate and manage a variety of projects for the Media Relations Department

Primary Responsibilities and Duties:

Represent the director and senior vice president in all forms of communication regarding campaigns, advertisements, and media inquiries

Develop, manage, and execute a variety of projects in consultation with senior staff, and make sound, independent decisions in their absence

Conduct research, prepare written analyses, make phone calls, schedule and lead meetings, and draft correspondence on behalf of senior staff and/or to support the department’s special projects

Draft and update detailed reports, SOPs, speeches, and letters covering a variety of issues

Identify outreach opportunities through media monitoring

Oversee and track the need for urgent weather media alerts

Organize mailings to media industry contacts, coordinate media tours, and help execute other media and/or advertising-related initiatives

Use WordPress to manage Media Center projects

Professionally represent PETA’s campaigns to the media and the general public

Exercise sound judgment and confidentiality at all times

Perform any other duties assigned by supervisors

Requirements

Degree in a related field or equivalent experience

Two years of high-level administrative support experience

Thorough knowledge of animal rights issues and PETA campaigns

Demonstrated exceptional written and verbal communication skills

Exceptional writing abilities, especially in composing and editing letters

Proven ability to make sound judgments and work independently

Demonstrated ability to deal with a wide range of people in a professional manner

Must be at least 21 years of age and have a valid U.S. driver’s license, a minimum of three years of driving experience, and a satisfactory driving record

Proven ability to take initiative and follow through

Proven strong organizational skills and meticulous attention to detail

Proven ability to work well under pressure and meet tight deadlines

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

This position requires proof of the COVID-19 full vaccination and booster

Commitment to the objectives of the organization

The hourly pay range for this position is $20.29 to $24.92 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Executive Assistant

United States

Job Identification

182795

Job Category

General Administration/Secretarial

Locations

• United States

Job Type

Regular Employee

Years of Experience

0 to 2+ years

Does this position require a security clearance?

No

Applicants are required to read, write, and speak the following languages

English

Additional Info

Visa / work permit sponsorship is not available for this position

Job Description

Provides clerical support within any of a variety of departments. Supports an SVP or below.

Perform clerical duties to relieve ision staff and/or team members of all clerical details. Screens calls and takes messages Maintains filing systems. Composes and types routine letters, reports, and other material. Prepares and tracks expense reports and purchase requisitions. Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software. Makes travel arrangements and manages calendar. Arranges internal/external meetings and catering needs. Maintains organization charts and distribution lists. Manages and tracks assets. Acts as an information source on organization policies and procedures. Works with other administrative personnel.

Works on assignments that are semi routine in nature where the ability to recognize deviation from accepted practice is essential. Follows standard practices and procedures. Normally receives detailed instructions on routine work and new assignments. Demonstrated strong organization skills and attention to detail. Ability to multitask and meet deadlines. Able to maintain confidential information. Professional phone manner and interpersonal skills. Use of word processing application and office equipment. BA/BS degree or equivalent 1 – 2 years of related experience.

Responsibilities

Provide administrative support to senior executives. You will be responsible for assisting with administrative tasks on behalf of executives, including calendar management, timesheet and expense submission and travel arrangements. You will also be responsible for preparing a range of routine and non-routine materials for executives in alignment with brand standard and proof reading for consistency, grammar and spelling. You will coordinate events on behalf of executives and/or within the organization supported. This also includes collaborating effectively with internal partners to accomplish various tasks and projects on behalf of executives by communicating goals and objectives to others and ensuring that solutions and outcomes address the needs of the executive and organization. This role also supports office sites and our associate base. You will perform office administrative tasks such as supply ordering, tracking maintenance requests, on-site availability to support associate needs, receive orders, welcome guests. You may also own administrative processes like onboarding, offboarding, timesheet compliance, and purchase requests. In addition, you will be responsible for managing occasional project work and data analysis for internal clients, support organizational meeting planning, logistics planning, event planning and note taking. You will represent executive leadership to internal and external clients with professionalism and approachability. Finally, you will act as an early adopter of new technologies and processes and can assist other associates in learning and utilizing new tools.

Qualifications

Range and benefit information provided in this posting are specific to the stated location(s)

California Pay Range: from $21.15 to $41.15 per hour; from $44,000 to $85,600 per annum.

Colorado Pay Range: from $19.95 to $37.07 per hour; from $41,500 to $77,100 per annum. New York City Pay Range: from $19.95 to $39.13 per hour; from $41,500 to $81,400 per annum. Washington Pay Range: from $22.31 to $39.13 per hour; from $46,400 to $81,400 per annum.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Flexible paid time off (unlimited or accrued vacation and sick leave) 9. Paid parental leave 10. Employee Stock Purchase Plan 11. Adoption assistance 12. Financial planning and group legal 13. Voluntary benefits including auto, homeowner and pet insurance

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with erse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes erse insights and perspectives.

We’ve partnered with industry-leaders in almost every sectorand continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you would like accessibility assistance or accommodation for a disability at any point, let us know at +1.888.404.2494, Option 1.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer

Title: Administrative Associate

Location: United States

US – Remote

Full time

Who we are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features:

– Significant employer 403(b) contribution

– Public transportation subsidy – Generous paid time off program – Tuition reimbursement – Wellness program that includes: discounted gym membership, onsite yoga and sponsored sports teams

Why us, why now?

A service of the AAMC, the Visiting Student Learning Opportunities (VSLO) program enables thousands of students at medical schools across the US and internationally to search for clinical rotations offered by hospitals and health systems. Over 43% of all medical graduates have accepted a rotation through the VSLO program and more than 300+ teaching hospitals have joined the program.

In this role, you will work directly for the VSLO Senior Director, to provide a wide range of administrative and project support functions that support the success of VSLO operations. You will ensure consistent professional delivery of meeting logistics and presentations, manage travel, maintain the file systems and monitor all VSLO billing.

How will you make an impact?

• Develop VSLO awareness and proficiency
• Within the defined process, execute annual institutional billing activities. Maintain and continuously monitor for accurate/updated billing contacts etc. within the defined process
• Work closely with VSLO teammates and AAMC finance and legal departments to insure professional, accurate and timely communications with VSLO user base re: all billing and participation agreements
• Principal liaison with AAMC Legal regarding questions and amendments to institutional business agreements
• Develop AAMC and VSLO awareness and proficiency
• Support VSLO leadership in the development and monitoring of the VSLO budget
• Draft and process invoices and contracts
• Support VSLO team travel logistics
• Work with teammates and colleagues to provide logistics and technical support for meetings that ensures a high-quality onsite or virtual experiences
• Assist with the development of presentations, and meeting materials
• Maintain the VSLO Communications Calendar
• Internet research related to projects
• Responsible for maintaining an accurate, curated VSLO file system and a timely process for all VSLO archiving functions.
• Provide general administrative support to the Senior Director
• Work closely with VSLO Technical Director in supporting Competitive Intelligence as needed

What will you bring to the role?

• A high school diploma and 4-5 years of experience
• Experience coordinating multiple assignments, calendar management, and office management including electronic file management.
• Strong verbal and written communication skills
• Attention to Detail
• Proficient in MS Office, especially PowerPoint, and Excel.
• Proficient in Salesforce, Workday, and Microsoft Teams

Remote Work Eligibility

This position is eligible for remote work in the continental US

If a bachelor’s degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

COVID-19 Vaccine Requirement

The AAMC is committed to providing and maintaining a safe work environment for all, taking measures to secure workforce continuity, and promoting the health and wellbeing of our members, stakeholders, and our communities at large. Therefore, the AAMC requires its employees to be fully vaccinated against COVID-19. Employees will be required to show proof they are fully vaccinated. Only vaccines that have been approved or granted Emergency Use Authorization (EUA) by the FDA, or listed for emergency use by the World Health Organization (WHO) will be accepted.

Permit Agent

Company Description

At Fastrax Permit Service, LLC we provide oversize/overweight trucking permits. We specialize in permitting oilfield equipment. We are looking for a new team member with a sharp eye for detail, sound judgement, and logic-based decision-making skills to help facilitate our growth.

Permit Agent Position

We are looking for a full-time remote Permit Agent. Candidates MUST have experience with Microsoft Excel and Google Sheets. Experience with oversized overweight permitting, and or DOT compliance preferable. The work is highly detailed, frequently under pressure with time sensitive deadlines. The ability to manage multiple tasks simultaneously is a necessity. We will provide all equipment necessary, and extensive training to help you develop the knowledge needed for this position.

Job responsibilities

• Locating well sites using online applications
• Accurately reading and transferring vehicle and equipment information from spreadsheets into online permitting systems
• Use electronic maps to plan routes of travel from well site to well site
• Take customer orders and answer questions

How to Apply

• Send resume to [email protected]
• Complete our pre interview aptitude test at: https://www.ondemandassessment.com/link/index/JB-ZBTSKPCRU?u=145179
• Must provide references

Compensation

• Salary: $20/hr. plus based on experience.
• Health Insurance: Company paid up to $1000/month for employee/spouse/dependents
• Life Insurance: Company paid $20,000 life insurance policy
• Paid Vacation: 10 days following first year anniversary
• Retirement: Company match Simple IRA after first year anniversary

Executive Assistant

• US – Remote
• General
• 586851

About Monetate

Monetate is shaping the future of digital customer experiences. Powered by patented machine learning, Monetate empowers organizations to use relevant data to make the most intelligent and personalized decisions across touchpoints. Capabilities such as testing and experimentation, recommendations, and automated 1-to-1 experiences give brands the ability to deliver the right experience at the right time to their customers. Monetate has incorporated powerful capabilities from Certona to provide the most comprehensive personalization solution, all within a single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

About This Role

As an Executive Assistant, you will help support our Executive Leadership Team (ELT). You will help our ELT be successful and organized in their calendars, workflow, travel and overall administrative support. A great candidate for this role is someone who is highly organized, can juggle many tasks at once, is not easily overwhelmed, and is comfortable interfacing with all levels of internal management/staff and external partners/third parties.

Come Work for Monetate

Welcome to Monetate! Come join our fully remote work environment and be part of an exciting, innovative team that is shaping the future of personalized digital customer experiences.

Powered by patented machine learning, Monetate empowers organizations to use their relevant data to make the most intelligent and personalized decisions across all touchpoints through testing and experimentation, recommendations, and automated 1-to-1 experiences within one single platform.

Founded in 2008, with a presence in the U.S. and Europe, Monetate is trusted by leading brands around the world and influences billions of dollars in revenue every year for top retailers such as Reebok, Office Depot, and Lufthansa Group.

What You’ll Do

• Manage and organize the scheduling of meetings, events, and travel for executive-level leadership across multiple time zones
• Oversee general vendor management and coordinate vendors for events including but not limited to catering and service companies
• Manage expense reporting for the ELT members you’re supporting
• Generate reports in Excel, create PowerPoints, and compile materials for reports as needed
• Manage incoming/outgoing company mailings and packages
• Support additional company projects and objectives from administrative end as needed

What You’ll Need

• 3+ years’ experience providing high-level administrative support for executives/leadership
• Ability to treat sensitive/confidential information with appropriate discretion
• Proven competencies in software applications and programs, particularly Microsoft Office, (including Excel, Word, Power Point, Outlook), Zoom, Slack, and Concur
• Strong sense of urgency, adaptability, and resourcefulness
• Needs strong attention to detail, task-oriented follow-through, and organizational skills

Bonus

• BA or BS degree preferred

Monetate Perks

• Flexible schedule and time away programs
• Paid company holidays and global volunteer day
• Generous health, wellness, and benefit programs, including 401(k) match and pet insurance
• Opportunity for impact, rapid career growth, and intellectual stimulation
• Passionate, high-achieving teammates excited to help you succeed and learn
• Company events and other activities (Holiday parties, Happy hours, Volunteering)

Executive Assistant

United States 

Executive

Full Time

Remote

About us:

Live experiences help make us human, bringing us across today’s social and digital ides to focus on what truly connects us – the here, the now, the once-in-a-lifetime moment that we share – together. To fulfill Gametime’s vision to unite the world through shared experiences, we deliver fans an extraordinary experience for enjoying, discovering, and purchasing last-minute tickets to live events.

With platforms on iOS, Android, mobile web, and desktop supporting events across the US and Canada, we are reimagining the event ticket experience in a mobile-first world.

The Role:

Gametime is seeking an Executive Assistant to support our CEO and other members of our Executive Team (think Brady searching for his Gronk). Our ideal candidate will thrive in our innovative, fast-paced, and growing organization. You strive to help to cultivate connectivity across departments, driving efficiency and bringing productivity to the next level. Help the Gametime Executive team, focusing on the CEO, by being the number one problem solver at Gametime. Establish priorities with the CEO and their leadership team, driving teams towards execution. Manage emerging issues in a proactive manner by anticipating the CEO’s needs. Support internal and external communications between your executives, executive team, and important partners including taking notes and tracking action items in meetings. Being able to manage a company’s wide programs while understanding the big picture priorities. Assist Gametime in aligning cross-functional teams. Collaborate with peers, colleagues and across teams to support company-wide projects and goals.

What you’ll do/own:

• Act as time-advocate, and liaison for Executives
• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized
• Maintain department’s communications, meeting notes, project plans, goals and group tasks.
• Draft and edit presentations with extraordinary attention to detail and other meeting deliverables.
• Manage complex calendars
• Plan events and work with executives to coordinate team off-sites, virtual events and team building activities.
• Over-communicate (within a remote environment) potential challenges or changes

Our ideal candidate has:

• 3+ years of prior Executive Assistant experience
• Aligned with Gametime’s core value of Above & Beyond (more than expected) with impeccable attention to detail and ability to follow through
• Aligned with Gametime’s core value of One Team One Dream team oriented philosophy and a commitment to supporting others (no challenge too big or too small because it’s all about the team and amazing collective results)
• Aligned with Gametime’s core value of Always be Curious (resourcefulness, learning)
• Project management and action item management experience
• Effective analytical skills and demonstrated ability to improve process and efficiency
• Effective organizational, problem solving, communication and interpersonal skills
• Highly motivated, organized inidual able to deliver results with minimal supervision in a sometimes-ambiguous environment
• Sports /Music/Entertainment enthusiast

What we can offer:

• Flexible PTO
• Medical, dental, & vision insurance
• Life insurance and disability benefits
• 401K, HSA, pre-tax savings programs
• New equipment setup provided
• Wellness programs
• Tenure recognition

Compensation Range:

• At Gametime pay ranges are subject to change and assigned to a job based on specific market median of similar jobs according to 3rd party salary benchmark surveys. Inidual pay within that range can vary for several reasons including skills/capabilities, experience, and available budget.
  • $100,000 – $140,000

Gametime is committed to bringing together iniduals from different backgrounds and perspectives. We strive to create an inclusive environment where everyone can thrive, feel a sense of belonging, and do great work together. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, sex, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.

Executive Assistant

at Datavant

Remote, United States, Canada

Datavant is a rapidly growing healthcare technology company with a mission to connect the world’s health data. By eliminating data silos in the healthcare industry, we aim to unlock opportunities to accelerate clinical data exchange, medical research, and help organizations design better ways to facilitate access, affordability, and quality of care leading to better patient outcomes.

By joining Datavant today, you’re stepping onto a highly collaborative, fully remote team that is passionate about creating transformative change in healthcare. We look for people who are smart, nice and get things done. We invest in our people and believe in hiring for high-potential and humble iniduals who can rapidly grow their responsibilities as the company scales. Datavant is a distributed, remote-first team (no office locations) and we empower Datavanters to shape their working environment in a way that suits their needs — learn more here! We are fully remote and distributed across the country with colleagues in all US, Canadian, and UK time zones.

In this expanded executive assistant role role you will bring strategic thought to your partnership with our Chief Product Officer (CPO) and our Head of Engineering by giving support, leverage, and peace of mind to them and other executives. You can and will grow as our team expands and executive needs become more complex, including the management of strategic projects and key organizational initiatives.

You Will:

• Deliver reliable, professional administrative support for the CPO and Head of Engineering as well as light support for their direct reports including:
  • Manage calendar, travel booking, and schedule internal and external meetings (e.g., executives, board members, clients)
  • Gather key data and draft company-wide communications from Executives
  • Facilitate internal company celebration events, ensuring accomplishments and employee milestones are recognized
  • Handle highly-confidential and/or sensitive information with discretion and tact
  • Planning, communication and event logistics for in-person team offsites (roughly once per quarter)
• Enable team to scale by ensuring no critical documents or processes fall through the cracks, including:
  • Own and manage the calendar for critical meetings and bonding events, ensuring they occur with proper preparation and smooth logistics
  • Reconcile vendor commitments, employee expenses and credit card statements for executives you support
  • Ensuring vendor quotes and engagement letters are routed correctly, and centralized for easy access
  • Bring a mindset for process improvement to all things, suggest more efficient ways to conduct core executive operations

This role does not:

• Support executives outside of professional requirements (no personal support)
• Report to the CPO/Head of Engineering. You will be part of a broader, high impact EA team.

What You Will Bring to the Table:

• Prior experience in an executive assistant role supporting a C-Suite Level Exec is highly valuable, especially if some of that experience is at larger companies (2,000+ employees)
• World-class attention to detail: names are spelled correctly, time-zones are accurate, you proofread all your work by default.
• Professional and helpful: you are accessible yet appropriately distanced, you offer help proactively when needs arise without aggressively inserting yourself. You feel comfortable knowing when to make decisions without all the necessary input (“ask for forgiveness rather than permission”), and when to wait or escalate,
• Well organized: you have a system to track key activities, you follow up on all open items, no tasks fall through the cracks
• Fast response time, especially to requests from your Executives and when coordinating meetings with external parties
  • Generally answer all direct Executive needs/questions within 4 hours between 8am and 6pm EST on work days
  • Some responsiveness over evenings/weekends is expected (don’t ‘go dark’ from Friday 5pm to Monday 8am)
  • On occasion, long hours, weekend work, and on-call support may be needed. Ideally these needs are seen in advance and can be discussed.
  • Follow up with external parties regarding coordination/scheduling should happen within 12 hours (OK if meeting arrangement is not finalized, but must acknowledge request and start conversation same day)
• You understand and respect confidentiality
• Ability to travel throughout the year for Leadership and EA offsites

We are committed to building a erse team of Datavanters who are smart, nice, and get things done where every Datavanter is empowered to bring their authentic self to their work. We are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an equal opportunity employer and welcome applications from people of all backgrounds and experiences.

Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of benchmarks (competitive San Francisco rates for US-based roles) and industry best practices.

We’re building a high-growth, high-autonomy culture. We rely less on job titles and more on cultivating an environment where anyone can contribute, the best ideas win, and personal growth is driven by expanding impact and less by title. This means we default to simple job titles (e.g., Software Engineer) rather than complex ones (e.g., Senior Software Engineer). The range posted is for a given job title, which can include multiple levels. Inidual rates for the same job title may differ based on their level, responsibilities, skills, and experience for a specific job. The estimated salary range for this role is $100,000-$160,000.

EXECUTIVE ASSISTANT & CAMPAIGN SUPPORT (CONTRACT OR FULL TIME)

Founded in 2011, Fight for the Future is a digital rights nonprofit known for organizing the largest online protests in history. Our mission: to ensure that technology is a force for empowerment, free expression, and liberation rather than tyranny, corruption, and structural inequality.

Our small team of artists, strategists, and technologists is known for moving at lightning speed, using our organizing and communications expertise to generate more public attention around an issue in just a few weeks than much larger organizations may have in years. We then channel that awareness into action and score victories others may have written off as unwinnable. Our many accomplishments include: coordinating the largest online protest in history, in which over 24 million people and hundreds of websites were able to defeat the 2012 SOPA/PIPA bills, spearheading the campaigns that won the strongest net neutrality rules in the world; and stopping the use of facial recognition surveillance at at more than 40 of the country’s largest music festivals.

JOB DESCRIPTION:

Fight for the Future is currently seeking an Executive Assistant to support the day-to-day work of their Executive Director and Director, as well as the campaigns that they lead. We’re at a critical juncture in our org’s 10-year history, where we are seeing huge growth in the need for our activism and advocacy, and this role will help to keep us at the peak of our organizing skill and capacity. As you collaborate with Fight’s leaders, you’ll touch major tech policy fights that will have direct and lasting impact on issues like abortion access, voting rights, racial justice, and LGBTQ+ protections.

Learn more about our priorities for 2023 here: https://www.fightforthefuture.org/2023

This multidisciplinary role will include traditional EA responsibilities like scheduling, managing donor relationships, and streamlining internal processes. But it will also include direct support on the campaigns led by our Director, with a specific focus on fighting censorship and defending freedom of expression online. You could be tasked with drafting/editing press releases, communicating with coalitions, or doing outreach to lawmaker’s offices. We’re looking for someone with both excellent organizational skills and strong writing abilities, with a high ceiling for growth in both areas.

This is a unique opportunity for a highly organized person to experience the inner workings of a small, tech-focused activist team and work with veterans of the progressive political space. You will develop expertise in tech policy, get direct experience with contributing to and managing campaigns, and have the opportunity to advance and evolve your role on the team.

If this sounds exciting and you feel you could be a fit, we’d like to hear from you. We are a 100% remote team.

Responsibilities:

• Support the day-to-day work of the Executive Director and Director in the following ways. (30%)
  • Assist with calendar management including scheduling and rescheduling of calls, tech coordination (zoom, jitsi etc.), meeting prep, and a weekly schedule look-ahead email. This will require professionally engaging with external stakeholders.
  • Make travel arrangements, submit reimbursements and complete other misc admin tasks.
  • Help with board meeting prep and logistics, organize team socials, support retreat planning.
• Provide campaign support for our Director. This work is more writing-focused and could include drafting a petition and social media copy, emailing and coordinating with coalition members, or reaching out to Congressional offices. In collaboration with the ED and Director, you will be assessing what is most needed on a day-to-day basis, and triaging your time between other responsibilities. Depending on capacity, you may take on other writing and copy editing projects for the campaigns team. (40%)
• Assist with fundraising efforts. Our ED and Director lead our fundraising efforts, but the whole team chips in, so you will be a critical part of keeping it focused and organized. This work will include managing donor lists, preparing slide decks, sending thank you notes, drafting regular communications to our donors, and managing our store and periodic merch drops. (20%)
• Pick up special projects as needed in order to take things off of the ED and Director’s plates, and to support the overall team. (10%)

Requirements:

• 1-2 years experience in a setting where tasks were relevant to the job description and qualifications; this could include internships, sustained volunteer work on campaigns or advocacy efforts, or customer service roles.
• Customer service mindset; displays courtesy and sensitivity to all. Able to navigate high level relationships and sensitive situations with grace and thoughtfulness.
• Extreme sensitivity to detail; you’re a reliable typo-catcher and a stickler for protocol but you can still move quickly. The perfect won’t be the enemy of the good.
• Responsiveness; you attentively monitor your inbox during work hours and respond quickly to internal and external requests.
• Management skillsboth managing up and across the team. You can get your boss to do what is needed and communicate with your peers to ensure you have what you need. You’re not afraid to ask for help or remind people of what you need.
• Comfort with (and maybe you even enjoy) a fast-paced work environment. You can confidently manage switching topics and contexts. The news cycle is a factor in our campaigns and we sometimes pivot quickly to take advantage of the biggest opportunities.
• Strong and adaptable writing skills.
• Systems thinking. You can help to streamline our processes across the organization as needed. You see the opportunities to increase efficiency and relish the opportunity to fix and improve.
• Deep and critical thinking on politics and technology. You’re committed to Fight’s values in the work we do including a relentless focus on impact; a commitment to fighting for justice for those most impacted; a need to get the substance right and back everything up; a desire to not let partisan politics get in the way of victory; and a hunger for the biggest moon shot wins.
• Cool with working remotely but place value on getting to know the rest of the team through digital channels. You are fluent in G-suite and obsessed with project management software (we use Asana). You’re a quick learner on new software and tools.
• Demonstrated ability to work in and contribute to a erse, equitable, and inclusive environment.

Awesome but not totally required:

• Previous EA experience
• Experience in activism and/or organizing in political movements
• Fundraising experience
• Based in Boston or New England for ease of in-person time with leadership

Reports to Executive Director

Compensation: This is a full-time position but we would be open to a contract, at least to start. The salary range for the full time position is $55,000 to $65,000, depending on experience. You don’t need to be based in the U.S. but language fluency and knowledge of the U.S. political system is a must.

Benefits for full time US-based employees at FFTF include:

• Four Day Work Week
• Uncapped Paid Time Off policy
• Platinum Medical Insurance (100% of premium covered for employees and dependents)
• Dental Insurance (100% of premium covered for employees and dependents)
• Professional Development Reimbursement
• Office Equipment Reimbursement
• Matching 401k
• 10 weeks paid family leave after the first year of employment

Fight for the Future is an equal opportunity and inclusive employer. FFTF does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We believe that a erse staff enables us to better understand and serve our members, audience and community. Women, people of color, and members of low-income, disadvantaged, and LGBTQ communities are strongly encouraged to apply.

Admissions Assistant

Global | Admissions | Full-time | Fully remote

Title: Admissions Assistant

Department: Admissions

Compensation: $43.5K; uncapped variable comp (bonus)

Hours: Full Time, 40 hours per week, 7am-3:30pm CET, 10am-6:30pm India

Location: Global (Singapore, India, UK preferred)

Employment Status: W2, Non-Exempt or 1099 Independent Contractor

Let’s start by telling you why we are in business together:

Our iPEC global mission is to raise the consciousness of the world one person at a time. We are determined to do just that, by bringing great coaching and Energy Leadership to the world and our Admissions Team. In our team, we are aiming for a high collective energy (i.e. level 6/5 energy). We are looking for someone who wants to support our team, will manage a erse collection of tasks and is also energized by supporting our team’s cohesion and happiness. We have a strong belief that our organization and the people within should reflect both our mission and our foundational principles, and therefore we are looking for YOU; An iPEC graduate with high levels of anabolic energy to join our team as an Admissions Assistant.

What is the role of the Admissions Assistant?

In this role, you will be the first voice people hear when they have shown interest in our coaching course and start building a relationship of a lifetime. You will use the phone, live-chat, text and email in response to inquiries from prospective students. You will also work with incoming prospective students to provide educational materials and follow-up support during the enrollment process. A key function of this role is to make outgoing calls and set appointments for Admissions Coaches (in multiple time-zones), including the processing of back-end enrollment documentation.

We ask you in your role of Admissions Assistant to:

• Be dedicated to this position for 40 hours a week, spread over 5 days, in a schedule coordinated between the members of the Admissions Assistants team to ensure consistent coverage around the globe
• Maintain and route communication, via phone, live-chat, text and email
• Make outgoing calls according to goal per week to engage prospective students
• Set Appointments for the Admissions Coaches according to goals
• Use our CRM accurately and follow our processes
• Connect with the prospective student to understand where they are in their journey right now, whilst acknowledging and validating.
• Contribute to the customization of current processes to meet our erse audience
• Function within the policies and procedures of iPEC Coaching
• Accept other responsibilities as assigned

We offer you in your role of Admissions Assistant to:

• Work in a small team that is dedicated to maintaining our team energy at level 6/5
• Opportunity to develop yourself as our team continues to grow globally
• Contribute to the mission of raising the consciousness of the world and increasing our impact
• Work from your preferred location (suitable for the admissions process)

We are looking for the following certifications, accreditations and experience in our AA-role:

• iPEC Certified Professional Coach
• ACC certification or higher preferred
• ELI- MP Certified preferred
• Fluent in English (other languages are a plus)
• Relevant customer service or Call Center sales experience preferred
• Understanding and ability to connect with different cultures

We are looking for the following technical requirements:

• Proficiency in relevant computer applications (Google Suite and Hubspot)
• Knowledge of Call Center telephony and technology
• Excellent data entry/keyboard skills
• Strong aptitude for time zones
• Tech-savvy – able to learn systems, data and workflows
• Internet speed minimum 50 Mbps download and 10 Mbps upload

We are looking for the following core competencies:

• Coaching (that is who we are!)
• Customer Service
• Excellent Phone skills
• Willing to work flexibly, including evenings and weekends as and when required
• Consultative communication skills (both verbal and written)
• Relationship Building
• Ability to organize work and prioritize
• Self-motivated
• Thrives in a fast-paced, high volume environment
• Willing to learn and grow
• Attention to Detail
• Time management
• Confidence
• Integrity

If you would like to be considered, please submit the following:

• Current resume/CV (including your CPC dates and languages)
• Written response to the question: Why do you want to be an Admissions Assistant for iPEC?
• ACC/PCC/MCC certificate from ICF (if applicable)
• Website address (if applicable)

Commitment to Diversity & Inclusion

It is iPEC’s mission to raise the consciousness of the world, one person at a time. Through our talent, we believe that ersity and inclusion make us a more innovative and vibrant place to work with our mission in mind. To learn more about iPEC’s commitment, please click here: https://www.ipeccoaching.com/ersity-equity-inclusion

Program Assistant – U.S

Programs Brooklyn , New York

ABOUT WITNESS

We are a global human rights organization, a collective of passionate human rights activists with (mostly remote) team members all over the world. WITNESS’ mission is to help people use video and technology to protect and defend human rights. We are a 40-person multi-disciplinary team with staff based across 5 continents. While we’re legally a non-profit that is registered as a 501(c)3 in the U.S, we are a global collective: our staff members (as well as consultants, interns, fellows and a vast community of partners and collaborators) are based around the world and reflect a group of activists with erse skills and backgrounds.

WHAT WE DO

WITNESS pairs grassroots community support with advocacy at a systems level. Our team works holistically on a global scale to understand how communities are using and want to use video and technology for human rights. With a cellphone camera, anyone can become a human rights defender and expose injustice, making it harder for perpetrators to hide or for systems of oppression to remain invisible. But using video for community organizing, justice and accountability can be dangerous – videos can put defenders (or those they film) at risk, can be used against communities in court or deceitfully discredited by tired old power narratives. Filming is almost never enough – for videos to make a difference they need to work alongside strong advocacy or legal strategies; they also need to be created, preserved and shared in ways that avoid creating more harm or trauma.

New threats to human rights are emerging at the intersection of artificial intelligence, misinformation and disinformation and a global wave of rising authoritarianism.

When it comes to systemic challenges we are on the watch for both existing problems like how large amounts of critical human rights footage are lost because of the arbitrary decisions of platforms but also emerging threats and opportunities, such as those posed by deepfakes’, new ways to manipulate media to make it look like someone said or did something they never did.

WITNESS 2021 Year in Review

ABOUT THE TEAM

The WITNESS United States Program supports activists, advocates, and legal experts across the U.S. to better utilize digital video and technology to expose abuses, create counter-narratives, uphold human rights values, and advocate for change. Currently, our work is focused on (but not limited to) ending state violence through the thematic areas of police accountability, decarceration, immigrant and Indigenous rights, and land defense. To address these issues, we engage in partnerships, provide workshops and develop training resources that touch on everything from documenting human rights violations, to effective and ethical storytelling, to holistic digital security practices. This summer, the U.S. Program began collaborating with several other regional and thematic WITNESS programs to strategically design and implement a 3-year Collaborate for Impact project that aims to support youth and Indigenous communities in using video/technology for earth/land defense in the context of the climate crisis.

THE ROLE

We are seeking a Program Assistant to help ensure Program leads are supported in meeting program goals, and also ensure smooth functioning of administrative systems at WITNESS. They will be responsive to the operation’s team requests to support the smooth functioning of our systems across WITNESS: financial, human resources, security, technology, external reporting and donor tracking. They will also support program work with necessary tasks related to trainings, convenings and presentations.

THE RESPONSIBILITIES

Program:

• Provide general administrative support to WTNESS’s Program work in your region
• Assist with the management of WITNESS databases, updating and tracking partner’s and other important contact information
• Assist with organizing materials for in person and online trainings and presentations
• Support trainings and events/convenings when needed
• Assist with coordinating travel and logistics for conferences based in the region
• Assist the team as necessary with other tasks to support our Program work.

Cross Team Support and Collaboration

This role will act as the primary liaison between the Regional Program Team and our core support functions Fundraising, Finance, HR and IT.

The position will be focused on ensuring the effective flow of information, supporting compliance, reporting and the correct application of our policies and procedures. There will be a strong need for effective cross-team collaboration and communication, ensuring that expectations are well communicated and deadlines are met.

Typical support tasks will include:

Finance

• Provide support with budgeting, tracking spending and the timely completion of expense and credit card reconciliations, along with other finance related requirements of Program leads
• Lead on working with the Finance team to address Visa card and payment issues as they arise.

Human Resources

• Support the team with HR reporting requirements including timesheets, vacation, sickness and other time off reporting, updating calendars and meeting required deadlines
• Support with the process of recruitment, pre-hire setup and coordination of onboarding new team members and regional consultants

External Relations (Fundraising and Communication)

• Support with information requests for donor reports, funding applications, the updating of contact databases, and helping to arrange Donor meetings

Information Technology

• Assist with the management of the regional team’s hardware and software requirements
• Troubleshoot with Tech team on computer problems and with equipment shipping as needed

Security

• Assist in creating and updating travel memos and other security assessments and reports

Reports to: Program Leads

Start Date: ASAP

Principle Relationships: Program Leads, Finance team, HR, IT Team

Title: Program Assistant- U.S.

THE IDEAL CANDIDATE

Experience: Human Rights Background in (or passion for) human rights; understands networks, grassroots organizing and how activists mobilize online. Committed to social justice and WITNESS’ values/mission and to a global, human rights lead approach.

Languages: We are a global team who use English as our shared language, as such this role requires a high proficiency of written and spoken English. Additional languages are a plus.

Other Important Skills:

• Applicants will need to demonstrate organizational skills including attention to detail, time management, taking initiative, and to take ownership of assigned tasks.
• Strong communication will be essential
• WITNESS works as a digital team and a comfort and familiarity with technology will be essential.
• Experience communicating via email, using online calendars, documents, spreadsheets and creating presentations will be required.

Characteristics: Strong interpersonal skills and aptitude for cross-cultural communication. Team-minded. A doer. Is organized and follows through. Espouses good humor under pressure; inspires others.

Education: You can tell us about your degrees, but we’re more interested in what your passions are and what you can do. If your degrees are part of that story, great! (But no formal education required).

Location: We are a globally distributed, remote workforce; this is a full-time position, the location is flexible with a strong preference for candidates located in the United States. Flexibility in location will be considered provided some overlap of working hours with the rest of the team can be ensured and subject to the organization’s ability to offer employment in new locations.

At this time, our team members are working through hybrid office arrangements, combining remote at-home work with intermittent use of offices and/or co-working spaces.

These include: USA, Mexico, Brazil, UK, Netherlands, Nigeria, Kenya.

Typically, we can only consider applicants who are already legally able to work in the country in which the role is based. Visa sponsorship or relocation allowance are rare, and offered only for specialized positions. The successful candidate must have the legal right-to-work in the location in which they will be based.

Compensation: WITNESS operates a salary localization policy using a combination of regularly reviewed FX and salary adjustment multipliers for location.

Based on current rates, gross salaries for some of our current locations are given as an example:

• United States – USD 46,000

Duration: This is a full-time fixed term contract with a flexible start date and end date of October 31, 2024.

Benefits:

• Health: WITNESS also offers competitive and robust medical benefits that cover an inidual’s medical, dental and vision at 100% and covers a % of the inidual’s dependents.
• Life Insurance & AD & D: WITNESS provides life insurance and AD&D payable at one time (1x) the employee’s salary, to the beneficiary, in the event an employee were to expire while employed by the organization.
• Remote Work Stipend: WITNESS recognizes that flexible working arrangements are key to equity and inclusion in the workplace and we provide a $175 USD monthly remote work allowance, we are happy to talk about the type of flexible arrangements that might work best for you. This remote work stipend is provided to all staff members to pay for extra equipment, electricity, stationery, internet, wellness, or whatever an employee deems necessary in order to work remotely. Please note that a computer and basic accessories are provided to all employees at the time of hire.
• Pension Contributions: After 1 year of service at the organization, WITNESS will contribute 3% of an inidual’s gross salary towards a global retirement fund.
• Paid Time Off: WITNESS has a range of paid time off types that support our staff.
  • Vacation leave: that meets local statutory levels or 15 days whichever is higher, in addition to staff’s local public holidays.
    • The vacation allowance increases by 5 days to 20 days after 3 years of service.
  • Personal / Wellness leave: 5 days staff can use at any time to recharge in recognition of the importance of supporting positive mental well being.
  • End of Year closure: which usually is equivalent to a minimum of 5 days leave in addition to any public holidays across the last week of December and early January.
  • Sick Leave: follows local statutory guidance however;
    • WITNESS ensures a minimum of 10 days paid time off for occasional sickness and health related absences.
    • A minimum of 6 weeks of full pay in instances of longer term absence.
  • Sabbatical Leave: At the 10 year mark we offer staff 10 weeks of paid time off in order to take a break, gain new insights and expand their horizons.
• Work/ Life Balance :WITNESS believes in creating a healthy work environment in which flexible schedules are available, we also understand that sometimes an employee may just require a few hours to take care of personal issues in which case they can adjust their hours to make up for the time instead of taking a full day of leave. Both are allowable once agreed upon with the departmental supervisors.
• Mental Health Policy: WITNESS feels that all employees should feel supported both physically as well as mentally while they are at work and realizes that many times the issues that we deal with, the materials that we watch and the events surrounding some of the work that we do, can lead to feeling unwell and not in a good space.
  Should a situation arise in which an Employee requests support on mental health, WITNESS will award (10) days of WITNESS paid leave.
• Professional Development: In support of the growth and development of our staff, WITNESS regularly seeks opportunities for professional development, exposure to new skills and supports a culture of learning.
  • As part of this we offer staff Reading Days (1 day per month) where staff can take a day to read, study and connect more deeply with peers, partners and colleagues to further functional knowledge relevant to their role or deepen their general understanding and ability to support human rights work.

HOW TO APPLY

If you are interested in joining the WITNESS team, please apply through BambooHR. You will need to attach your resume, cover letter, and contact information for 3 references.

Please include a cover letter. We are interested in hearing about what you’ve done, what you can do, and what you want to do at WITNESS.

Please note that if you are applying via a link in a 3rd party system (Indeed, Glassdoor, LinkedIn, Zip Recruiter etc), be sure that you are going through the application link in BambooHR.

APPLICATION DEADLINE: Applications are accepted on a rolling basis until candidates have been shortlisted; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond inidually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls. No recruiters please.

WITNESS is a global human rights organization and aims to build an inclusive workforce that is reflective of the communities we work with. We are interested in building a talented team that brings their true selves with erse backgrounds, cultures and perspectives. We are interested in receiving applications from those who are marginalized and underrepresented.

WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and iniduals protected by any other statuses under international federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply.

http://www.witness.org

Location

Brooklyn , New York

Department

Programs

Employment Type

Employee – Fixed Term

Minimum Experience

Entry-level

Compensation

USD 46,000

NEW ADMINISTRATIVE ASSISTANT IV JOB

IN USA, REMOTE!

Administrative Assistant IV 431965USA, Remote

POSITION TYPE

TemporaryAdministrative , Research , Scheduling

ESTIMATED DURATION (IN WEEKS)

20

DESCRIPTION

• **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
• **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Title: Administrative Assistant IV

Duration: 02/13/2023 – 07/31/2023 Location: Remote

Description

Experience Level: 7-10 years Performs a variety of administrative functions. Schedules appointments and assists with scheduling for events/programs. Helps manage sales assets (post new assets to internal company system, retire old assets as directed, manage expiration and ownership of assets). Composes memos and articles for relevant newsletters with provided information, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly – used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.)

Sr Executive Administrative Assistant (100% Remote/Virtual)

Full time

job requisition id

R238985

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People!

US Foods is searching for an experienced, reliable and task-oriented Sr Executive Assistant. The Executive Assistant will work directly with C-level executives, primarily a Corporate Officer, and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Flexible Work Policy: The Sr Executive Administrative Assistant position has been segmented as Remote Anywhere meaning the work is completed 100% remote/virtual anywhere in the United States except Hawaii or United States Territories

RESPONSIBILITIES:

• Serves as primary point of contact to a Corporate Officer.
• Provides consistent high quality administrative support to the Executive team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations.
• Manages the calendar and daily schedule of assigned Executives, ensuring the most efficient use of time.
• Serve as a liaison between assigned Executives and other key members of management and employees related to Company activities.
• Arranges teleconferences and meetings; makes travel arrangements and processes expense reports in a timely manner.
• Takes the lead in developing and maintaining efficient filing systems to ensure files are accurately maintained, archived, and readily retrievable
• Prepares accurate drafts/final documents from rough copy, proactively identifying any issues, problems or inconsistencies within the material.
• Provides support for a variety of department projects and initiatives.

QUALIFICATIONS

• Education/Training: High School Diploma required; college degree preferred.
• Related Experience: Minimum of 5 years prior executive level administrative assistant experience required.
• Knowledge/Skills/Abilities: This role entails interacting with internal and external parties at a very senior level, requiring tact, diplomacy and unfaltering confidentiality. Proficiency in all Microsoft Office products is required. The ability to work in a fast paced environment; strong planning and time management skills; excellent interpersonal skills as well as written and oral communication skills; and the ability to multi-task under pressure.

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $43.32 and $54.18. In New York City, the expected compensation for this role is between $48.22 and $60.24. This role is also eligible for [overtime compensation.] Benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

Executive Assistant to Chief Operating Officer (U.S.)

at SaaS Academy

Remote – US/Canada

Central, Eastern, or Atlantic time zone required

Salary: $70000 – $75000 USD

Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell, is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

About the Role

We are looking for a smart, hungry, and highly organized person to join our team as the Executive Assistant to the Chief Operating Officer (COO). In this role, you will be responsible for administrative tasks, creating and documenting Standard Operating Procedures (SOPs), and managing various projects across all business operations. Additionally, excellent spoken and written English skills are a must, as you will be responsible for communicating with team members and stakeholders. It is essential that you possess strong interpersonal skills and the ability to make everyone you interact with feel seen, heard, and respected. If you are a project management and productivity nerd with a passion for excellent communication, we encourage you to apply for this exciting opportunity.

Here are the three primary components of the Executive Assistant to the Chief Operating Officer role:

1. World-Class Administrative Professional: We are seeking a highly organized and proactive inidual that is highly experienced in inbox management, action item tracking, calendar management, and note-taking.
2. Excellent Documentation and Communication Skills: Follow established procedures and identify when new processes need to be documented and have the ability to create standard operating procedures (SOPs) autonomously. In addition, this person will have strong communication skills, both verbal and written, as their role involves interacting with colleagues, clients, and stakeholders.
3. Outstanding Operational Support: Provide exceptional project management support to the COO, collaborating with multiple departments (People, Revenue Operations, Program Design, Events, Finance) to ensure the successful execution of projects and initiatives. Strong organizational and multitasking skills, as well as the ability to prioritize and manage multiple tasks effectively, are essential for this role.

Ideal Candidate

1. World-Class Administrative Professional: The thought of a perfectly-organized calendar and email filing system excites you, and you’ve built this for busy executives before. You’re comfortable building a meeting agenda and holding people to it, and have run the types of meetings that make everyone around you feel more productive. Your written communication skills are top-notch, and you’ve built the type of trust with executives in the past where they’ve allowed you to communicate directly on their behalf.
2. Excellent Documentation and Communication Skills: You’ve built SOPs/business playbooks before, and enjoy seeing the end result – a beautifully organized set of documents that helps people perform at a high level. Ideally, you’ve used modern software to do this (we use Notion), and feel at home teaching others how to use software like that if they’re less familiar than you are. When it comes to meeting notes, you’re highly capable of tracking dates, commitments, and action items, and summarizing them in a way that helps everyone stay on track. You’re a very candid communicator, and are comfortable with uncomfortable conversations. At SaaS Academy, we push each other to be 1% better every day, but we also know a high-feedback culture isn’t for everyone. In this role, it’s gotta be something that you embrace – not shy away from.
3. Outstanding Operational Support: You’ve supported busy executives before, and have helped them manage a literal mountain of to-dos, meeting requests, and demands on their time. You’ve got an innate ability to see around the corner – reading the play, knowing what needs to be done before being asked to do it, and showing up three steps ahead whenever possible. You’ve been told by previous team members and executives that you bring solutions, not problems – and are excited to bring that talent to SaaS Academy.

Experience and Qualifications

Required:

• Applicants who live in the US or Canada: Central, Eastern, or Atlantic time zone required
• Experience working remote-first
• Excellent written and verbal communication skills
• Candid Communicator
• Strong administrative foundation
• Experience with the following tech stack: Google Workspace, Slack, Notion, Voxer

Preferred:

• Interest and experience in personal knowledge management (PKM) tools/productivity strategies (GTD, OKRs, etc). Bonus if you’ve used tools such as Roam, Obsidian, Tana, etc to manage your own notes and tasks
• Strong organizational skills and attention to detail, with the ability to efficiently document and manage processes and outcomes
• A keen interest in learning and understanding the operational aspects of SaaS Academy

Benefits and Hiring Process

• Salary: $70,000 – $75,000 USD
  Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring processtaking the time to apply means a lot to us! If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Administrative Assistant #7470

Bellevue, WA

ALTERNATE LOCATIONS

Telecommuter – United States

AREA OF INTEREST

Administrative and Support Services

Job Description

Symetra has an exciting opportunity to join our Retirement Sales team as an Administrative Assistant!

About the role

The Administrative Assistant will support the Retirement Sales leadership team and function as Reception/Office Manager. Provides a range of clerical/administrative support tasks. Responsibilities include the organization, prioritization, and coordination of work including confidential information. Duties include providing service to customers, staff and visitors; typing/editing and proofreading various department documents, creating and maintaining filing systems, scheduling meetings and general calendar management. Duties will vary by department.

Responsibilities

• Schedule meetings for department managers and staff, resolve meeting conflicts or communicate scheduling changes to meeting owners.

• Schedule virtual meetings and physical conference rooms, communicate with internal and external attendees, order and set up equipment as needed. Order and set up catering for meetings as applicable/needed.
• Compose/edit/proofread a variety of correspondence, reports, policies, forms, and other printed or electronic materials.
• Support team with event organization as needed.
• Create and maintain organizational filing systems, paper and electronic.
• Order office supplies, maintain inventory of department equipment and supplies.
• Coordinate gifts/purchasing, expense reporting and invoice reconciliation.
• Handle any mail, shipping or special delivery services as needed.
• Answer incoming calls and e-mails, take messages, prioritize, screen and route as appropriate.

What we offer you

If you want to invest in yourself and build a career, this is a great place to work. If you don’t want to put in the effort to learn the industry and become a student of the business (it takes real effort!), there are easier places to work. Cris H. – AVP Internal Sales, Training and Development

Symetra is inclusive of all employees regardless of their personal differences. Darrell J. – Actuary III

Symetra values learning. Symetra has so many resources – whether that is the Student of the Business courses, sponsorship of professional certifications, or just inidual employees being so willing to teach and answer questions. Felicia D. – Financial Reporting Lead Senior Analyst

Benefits and Perks

We don’t take a one-size-fits-all approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

$28.85/hourly

Requirements

Your education, experience and skills

• High School Diploma
• At least 2 years of related experience
• Operate at a high level of integrity with the ability to handle confidential information appropriately.
• Detail oriented, self motivated, and able to multi-task and problem solve with minimal direction.
• Strong customer service orientation.
• Excellent communication and interpersonal skills.
• High level of follow up and responsiveness.
• Proficient in using Microsoft Office Suite.

We empower inclusion

At Symetra, we’re building a place where every employee feels valued, respected, and has opportunities to contribute. Inclusion is about recognizing our assumptions, considering multiple perspectives, and removing barriers.

We accept and celebrate erse experiences, identities, and perspectives, because lifting each other up fuels thought and builds a stronger, more innovative company. We invite you to learn more about our efforts here.

In a complex industry, we strive for clarity.

Symetra is a dynamic and growing financial services company with 60 years of experience and customers nationwide. In our daily work delivering retirement, employee benefits, and life insurance products, we’re guided by the principles of VALUE, TRANSPARENCY AND SUSTAINABILITY. That means we provide products and services people need at a competitive price, we communicate clearly and honestly so people understand what they’re getting, and we build products that stand the test of time. We work hard and do what’s right for our customers, communities, and employees. Join our team and share in our success as we work toward becoming the next national player in our industry.

Work Authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.

Executive Assistant (Remote)

at MoveOn.org

Washington DC

Full-time Competitive Pay Excellent Benefits Work from Anywhere in the Contiguous U.S.

MoveOn is a people-powered force for progress. We wield independent political power by bringing millions together to take action to create a country with a place of honor and dignity for everyonewhere all are welcome, we take care of one another, and where everyone is set up to thrive.

For more than a generation, MoveOn has been a bulwark against the radical right and has channeled millions of voices to end wars, protect democracy, and advance justice for all. We’ve built political power for progressive change through mobilizing the left to elect Democrats so that we can advance our vision of an America for all.

The Executive Assistant provides administrative and strategic support to MoveOn’s Executive Director, managing her schedule and supporting time management and prioritization. This job requires professionalism, patience, positivity, constant juggling, organization, and calm under fire in the midst of battles to defend our democracy and defend our core values from unprecedented attacks. This position is crucial to the success of MoveOn’s important progressive efforts and will need to be in sync with the entirety of the organization to strategically advise and support the Executive Director.

Responsibilities:

• Work consistently with the Executive Director and Chief of Staff on a daily basis, keeping her on track and on time and helping her prioritize her schedule, outgoing communications, and public engagement to meet the organization’s needs.
• Organize and prioritize key information, issues, deadlines, and decisions for the executive office. Work in partnership with the Chief of Staff to execute ED priorities and projects.
• Absorb and understand the short- and long-term strategic priorities of MoveOn and the Executive Director, make scheduling recommendations, and communicate scheduling decisions to all involved in a fast-paced, ever-changing environment. Walling off distractions and protecting highly focused work sessions; or scheduling back-to-back conference calls during tight timelines as needed.
• Ensure that the Executive Director is in sync with staff and key partners, tracking incoming, confidential emails, responding to some, and ensuring that the Executive Director responds herself when necessary.
• Be ready to moderate internal staff calls when needed, including making sure that agendas are circulated in advance and call-in numbers are listed in Google Calendar invitations. You might take notes during meetings and calls, and you’ll make sure that everyone understands their follow-ups and actually follows up.
• Review, edit, fact-check, and help organize written materials that help the Executive Director communicate effectively with internal and external stakeholders.
• Maintain all essential functions of our virtual office, file expense reports and time cards, book flights, make sure contracts get signed, have meticulous attention to details and a pragmatic system for reminders.
• Keep a look out for upcoming opportunities and challenges that MoveOn generallyand the Executive Director specificallyshould stay on top of, ensuring every priority is addressed.
• Provide logistical support to convenings, board meetings, and other events as requested by the Executive office.
• From time to time, provide administrative support to the People Team, including but not limited to monitoring and responding to HR-related questions on slack, new hire paperwork, maintenance of personnel files, hiring and onboarding, etc.
• Other tasks as assigned by the Executive Director and/or Chief of Staff.

Required skills and experience:

• Has experience within some version of this role before.
• Experience as an assistant, scheduler, or similar support person for a person or team.
• Experience working at a fast-paced nonprofit, in the political campaigns world, or as an assistant to someone in an executive position.
• Understanding the needs and priorities of the organization from the viewpoint of the Executive Director when communicating to staff and partners.
• Methodical, organized, flexible with great time-management strategies.
• Grounded, self-aware, patient, and present.
• Clearly communicate when issues arise.
• Passionate about helping people.
• Empathic and emotionally intelligent, tuned in to the people around you.
• Politely assertive.
• Manage multiple and competing priorities.
• High degree of understanding around confidentiality and discernment.
• This role is remote but preference will be given to qualified candidates based in Washington, DC.

Reports to: Chief of Staff

Location: Position may be based anywhere in the contiguous United States. May require occasional travel.

Classification, Salary and Benefits: At MoveOn, we commit to equity in our compensation philosophy and practices. We are committed to equal pay for equal work. To counter systemic compensation issues in this country and pay inequality, we have a nonnegotiable compensation practice. We utilize benchmarking and peer organization data to ensure we provide competitive nonprofit compensation and benefits. The annual salary for this position is $94,309.60. In addition to the base salary, we offer a monthly home office subsidy. We also offer an internet and phone subsidy of $2,100 annually and a health and wellness subsidy of $900 annually. All of these cash benefits are added to your bimonthly paycheck. We offer strong medical, dental, and vision benefits, which are free to employees and children of employees (spouses or domestic partners can be added at a subsidized rate). We offer employer-paid premiums for life insurance; four weeks accrued paid vacation time per year, prorated for the period that you work; 18 weeks of paid parental leave (birth, adoption, foster care placement of a child), 10 days accrued paid sick time prorated for the period that you work; paid family medical leave; and 8 staff holidays and 6 floating holidays. We contribute 5% to your 401(k) after six months of employment. We also offer a $1000 in professional development budget each year for each staff member.

MoveOn.org Civic Action and MoveOn.org Political Action provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Administrative Assistant II – 223319

Organization

BSI Business Group

Primary Location

United States of America-Anywhere USA*

Employee Status Full-time, Regular

Shift

Day Job

Travel

No

Job Function

Administrative and Clerical

This position is offered remotely anywhere in the United States

Vitalant is where donors, talent and innovation meet to save and improve lives. We are the nation’s largest independent, nonprofit blood services provider exclusively focused on providing lifesaving blood and comprehensive transfusion medicine services for about 900 hospitals and their patients across the U.S. We seek team members who want to make a difference in people’s lives while furthering their careers. At Vitalant you can expect competitive compensation, paid time off and other benefits. Take your first step to joining our dedicated team by applying today.

PRIMARY PURPOSE:

Under direct supervision, this position performs advanced clerical and administrative duties for the assigned department.

DUTIES AND RESPONSIBILITIES:

Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.

Assures quality customer service to all customers.

Coordinates workflow and assists with training of clerical staff.

Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).

Composes non-routine and highly confidential letters and memoranda.

Provides clerical support to the management team.

Creates and maintains file systems.

Performs data entry and retrieval of information through the use of various software applications.

Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required.

Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required.

Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.

Maintains department supplies (e.g., forms, office supplies, etc.).

Receives and routes all incoming telephone calls. Screens and directs iniduals to the appropriate staff member.

Assists with special projects as needed.

Performs all other duties as assigned.

REQUIREMENTS:

Knowledge/ Education

High school graduate or GED required.

Associates degree preferred.

Thorough working knowledge of standard office procedures and equipment required.

Skills/Abilities

Proficient computer and data entry skills.

Must be highly organized and detail oriented; accurate and timely.

Must have good customer service and interpersonal skills.

Efficient written and oral communication skills.

Proficient in office filing system.

Experience

Two years related experience required.

DIVERSITY, EQUITY & INCLUSION AT VITALANT

Vitalant is committed to fostering a erse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.

VITALANT OFFERS A COMPREHENSIVE BENEFITS PACKAGE

• Health, Dental and Vision Insurance
• HSA, FSA and 401K retirement savings plans

• Paid Time Off
• Commuter benefits
• Employee assistance program

COVID-19 POLICY

As an essential operation to the nation’s healthcare infrastructure and a science-based organization, Vitalant believes that being vaccinated helps provide protection and care for our employees, our donors, their families, and the broader community.

Vitalant requires employee’s to be fully vaccinated as a condition of employment. Iniduals applying for this position should be prepared to comply with Vitalant’s Covid-19 vaccination policy unless an approved exemption exists prior to the start of employment. Compliance with Vitalant’s COVID-19 policy will require iniduals to complete one of the following:

• Receive the first shot of a two-dose vaccination series to start employment, and the second shot of the series within 8 weeks of the first
• Receive the first and final shot of a single-dose vaccination prior to the start of employment

EEO/Minorities/Females/Disabled/Veterans

Sales Support Specialist – Part Time

REMOTE

What will our Sales Support Specialist do?

Time is a precious resource. It’s the resource we at Coterie have built our business model on. By bringing speed, simplicity, and service to our Small Business Partners and the brokers who serve them we’re reducing time spent on commercial insurance to just minutes through our tech platform. But that means we need to look to augment our distribution team as well. Frankly, we’re growing fast, and there aren’t enough hours in the day, which is why we’re hiring a Part Time Sales Support Specialist (100% Remote!) to support our entire distribution team.

Part time hours will be 29 hours per week Monday-Friday with flexibility of working hours.

As a Sales Support Specialist, you will help optimize and augment the capabilities of our distribution team by providing support across a variety of business functions. As such, this role will require a tactically minded inidual who can follow guidelines, work with precision and make decisions necessary to ensure our partners are getting superior service. Some of the work expected is as follows.

• Help to construct and distribute monthly reports for our partners
• Help to manage team meeting agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Help to support the sales and onboarding processes of our new and existing partnerships
• Maintain professionalism and strict confidentiality with all materials
• Track and follow up appropriately on all pending action items (close open loops)
• Coordinate and prepare correspondence, reports, presentation materials and other written communications
• Comfortable working through ambiguity and digging in with the ability to research projects and gather the necessary data to share

Superpowers we are looking for!

• Must be available to work 30 hours per week (hours will not exceed 30 hours per week)
• 3+ years (minimum) experience in an administrative role
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems.
• Ability to take complex information and deliver concisely to a variety of audiences
• Flexible team player with the grit to do what it takes to get the job done; adaptable and enjoys a challenge

Extras that are awesome but not required!

• Insurance industry experience working with independent agents
• Experience working in a startup

Casualty Administrative Assistant – Remote

Location: Remote, Remote, US

Company: Allstate Insurance Company

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.

Key Responsibilities:

• Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
• Ability to prioritize work and organize own time
• Ability to complete a professional document utilizing basic grammar, spelling, and format skills
• Knowledge of major department/business unit functions
• Ability to prepare presentations independently
• Advanced knowledge of required software applications
• Identify, initiate, recommend, and implement corrective action within workgroup
• Identify and recommend opportunities for improvement beyond workgroup
• Handle multiple demands on a continual basis including difficult situations
• Assimilate, gather, and summarize detailed information for a response/decision
• Ability to train and lead routine work processes
• High level of contacts and exposure to confidential information requiring the use of tact and judgment
• Capable of independent judgment when solving problems on own
• Work under general direction

The schedule for this position will be 9:00 am – 5:30 pm CST.

**This position is not available to California, Alaska, Hawaii residents**

Knowledge/Skills/Experience

• Have a High School Diploma or General Education Diploma (GED)
• Have a minimum of 1 year of Administrative handling experience
• Have previous administrative support experience – preferred
• Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Have the ability to build relationships and interact with all levels of management and staff
• Possess excellent customer service skills
• Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
• Have the ability to maintain an advanced degree of confidentiality and sense of urgency
• Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
• Are able to work independently and in team environment
• Have excellent time management skills
• Have strong computer, typing and grammar skills

Compensation offered for this role is $41,800.00-$58,375.00 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands.

As a Fortune 100 company and industry leader, we provide a competitive salary but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy. For a full description of Allstate’s benefits, visit allstate.jobs/benefits/

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.

Allstate generally does not sponsor iniduals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please click here for information regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please click here for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

To view the EEO is the Law poster click here. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs

To view the FMLA poster, click here. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

It is the Company’s policy to employ the best qualified iniduals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee’s terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Location: AZ, FL, ID, KY, MI, MO, NC, OH, OR, SC, TN, TX, UT & WI; 100% Remote; Part-Time

ADMINISTRATIVE ASSISTANT SCHEDULER

Do you thrive at relationship building, working independently, being organized, and making a difference?

Would you enjoy working in the professional world from the convenience of your home office?

This could be the job for you:

• must have a minimum of 20 hours weekly availability, hours will build based on client assignment
• comprehensive training
• ongoing support
• opportunities for growth and development

The Job

You will be in the driver’s seat helping your client(s) build and maintain their relationships: planning the calendar, managing meeting frequency, and scheduling appointments with optimal drive times for a successful sales team in the financial industry.

You will call on financial professionals, both existing and prospective clients. This is primarily phone work with strategic emailing, so clear communication skills are a must.

You are responsible for your performance. We will provide you with the training and tools; it’s a win-win!

Who We Are

We are a driven, fun, and enthusiastic team of relationship builders. Week after week, we help build lasting relationships to expand our clients’ businesses.

Every scheduling goal we set and call we place on behalf of our clients is the result of our team working together to make each other’s ideas stronger.

That happens here because every one of us strives toward a common goal — creating the best customer experiences.

Responsibilities

• Keep the calendar of your assigned client full of appointments. Schedule appointments, plan travel routes, and keep your team updated
• Place a high volume of outbound calls and emails to existing and prospective clients
• Multi-task at a high-level managing:
  • calendar plans and details
  • communications with numerous team members
  • several email accounts
  • various software programs: CRMs, mapping, calendars, etc…Keep notes and appointments in shared CRMs and calendars in realtime
• Meet daily/weekly metrics: Setting 10-18 appointments per week, Making 18-20 calls and emails per hour. These numbers will vary by client.
• Key Characteristics: 1. High Integrity 2. Positive Attitude 3. Strong Work Ethic
• Have a competitive drive, desire to learn and grow, be self-motivated
• Accountability: Take ownership of your results on a daily basis Communication: The confidence and skills to ask executives for an appointment over the phone and in an email

Skills, Abilities and Equipment

• Strong written, verbal, and interpersonal communication skills
• Ability to prioritize work and multitask effectively
• Proficient computer skills. Must be able to move quickly and fluidly through multiple programs and internet browser tabs at once
• Must demonstrate the ability to use email proficiently: send attachments, use signatures, copy and paste, appropriate use of cc and bcc fields
• Excellent organizational skills, ability to problem solve, and high attention to detail
• Ability to respond to email and voicemails Monday-Friday
• A home office which allows for a quiet and uninterrupted work environment and a protected, clean space to store materials and supplies
• A dedicated phone line with a customized greeting
• A personal computer (see requirements below)

Preferred Qualifications

• Education: High School Diploma or equivalent
• Experience: Experience making inbound/outbound calls in sales or customer service relations, or scheduling appointments.

Other Requirements

• A working (PC) computer with an operating system of Windows 10 or later (MACS and TABLETS are not permitted no iPads/Chromebooks)
• 4 GB memory RAM
• 500 GB hard drive (at least 50 GB free hard drive disk space)
• 2.0 GHz processor (2.60 GHz preferred) Current anti-virus and anti-spam software. McAfee and Norton Antivirus are not compatible with our software. Recommended antivirus (premium subscriptions): Kaspersky, Bitdefender, FSecure, Sophos, Malwarebytes
• A high-speed internet connection with a minimum 25 Mbps down and 5 Mbsp upspeed
• A router, Speakers/Headset, Microphone, webcam
• A noise free and ergonomically compliant home office environment

Employment

Employees are covered under Workman’s Compensation, Unemployment Insurance, and earn paid sick leave. Based on hours, employees may be eligible for a monthly expense reimbursement, health, dental, and vision insurance benefits and 401k matching (US residents only, please).

We do not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

The Details

The Financial Industry mandates extensive background checks are completed before beginning training. (Can take 1-3 weeks)

Training period depends upon your learning curve. You will need to demonstrate flexibility, great organization, and a knack for multitasking to increase work hours.

Work hours are between 8:30am4:30pm Monday-Friday. Clients available in all time zones. This is an hourly position. Starting pay: $14.00-$16.00, depending on experience.

We are currently accepting resumes from the states listed on our website: https://paragonplanners.com/employment

Executive Assistant

• • Remote (United States)
• Executive

Description

Senior level administrative assistant responsible for providing advanced secretarial and administrative support to Thrivent’s VP, Client Analytics, Measurement & Reporting along with our VP, Client Insights & Strategy. Responsibilities include handling communications, maintaining executive’s schedule and calendars, and coordinating meetings, conferences, presentations, and travel. Composes correspondence, prepares reports and presentation materials, and provides project support.

* This role can be remote within the United States

Job Duties and Responsibilities

• Organizes and coordinates executive’s schedule by arranging appointments, maintaining calendars and scheduling meetings, conferences, travel, and presentations
• Responds to information requests, and composes correspondence (often of a confidential nature)
• Relieves VP/SLT/EMT of routine administrative details, including data compilation and analysis
• Prepares meeting agendas and briefings, maintains meeting notes, and arranges for implementation of action items
• Prepares presentation materials and spreadsheets to produce high quality reports, presentations, and other documents
• Supports and/or administers projects or processes for ision/department
• Provides work direction to other Administrative Assistants in the department
• Maintains and promotes strong business relationships with key stakeholders in support of management objectives.

Required Job Qualifications

• 5 or more years of administrative/secretarial experience
• Two-year degree from business or vocational school desired
• Advanced business computer skills (Microsoft Word, Excel, PowerPoint)
• Ability to write business correspondence clearly and concisely, using correct grammar, vocabulary, punctuation, and spelling
• Ability to handle multiple projects or tasks while effectively prioritizing to meet deadlines and maintain a high quality of work
• Ability to maintain integrity of sensitive/confidential information

Education Administration Coordinator – Supplemental

Job ID 195122BR

• Rochester, Minnesota
• Supplemental/On-call/Per Diem
• Education

Why Mayo Clinic

Mayo Clinic is the nation’s best hospital (U.S. News & World Report, 2022-2023) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support ersity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits. Eligibility may vary.

Position description

Did you know Mayo Clinic has a college? Mayo Clinic College of Medicine and Science (MCCMS) offers more than 400 higher education programs with an enrollment of over 4,000 students and trainees. The college has a team of supplemental staff who assist with various projects for programs, faculty, and staff.

This Education Administration Coordinator position is a remote position with flexible hours driven by department workload, project needs, and your availability. We’re looking for iniduals who:

Are comfortable working remotely

Can handle a variety of activities with minimal direction Are organized and digitally proficient using various systems and software applications

This position is entirely remote with no need for relocation. Computer equipment will be provided as part of employment.

Works independently to coordinate assigned processes/programs; e.g. appointment, application, interview, scheduling, pre- and post-matriculation, orientation, and committee support. Serves as a resource and interprets respective department specific policies and procedures to achieve the work. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must use good judgment in facilitating questions, phone calls, meeting scheduling, and other assignments. Serves as a resource and/or trainer for applicable technology systems. Coordinates and maintains specific learner/faculty data (e.g., entering/updating data, preparing reports, etc.). Has working knowledge of accreditation requirements specific to the school. Attends courses and meetings to enhance or improve job knowledge within the role or to represent Mayo Clinic.

This position is 100% remote work, can work from anywhere in the U.S.

Qualifications

High School diploma and five years of successful administrative assistant, business or education related experience, OR Associate’s degree and 3 years administrative assistant, business or education related experience, OR Bachelor’s degree and 1 year administrative assistant, business or education related experience.

Additional qualifications

Some leadership experience is preferred. Work experience in academic medical education is preferred. Must possess excellent verbal communication skills; e.g., phone etiquette, presentations, customer service. Must possess excellent written communication skills; e.g., professional correspondence, minutes, announcements. Must be proficient with computer software and office equipment; e.g., Microsoft Office, database, phone system, duplicating equipment, and other job-specific technology. Must maintain strict confidentiality of information and must exhibit good personal skills, including the ability to work collaboratively and professionally to build rapport with others at all levels of responsibility. Must be adaptable and flexible in a changing work environment that requires upgrading of skills. Familiarity with medical licensure and visa categories is preferred (if applicable).

Exemption status

Non-exempt

Compensation Detail

$21.64- $31.23 / hour

Benefits eligible

No

Schedule

Supplemental/On-call/Per Diem

Hours / Pay period

varied

Schedule details

This is a supplemental hourly position with a variable workload of up to 25 hours a week, depending on work unit needs. While there is no set schedule, you will be expected to complete assigned work within agreed-upon deadlines. Deadlines may range from a couple of days to a few weeks. You must also be available to participate in occasional virtual meetings or conference calls about assigned work.

This position is 100% remote work, can work from anywhere in the U.S.

Weekend schedule

Not required, but optional if you choose.

Remote

Yes

International Assignment

No

Executive Assistant

Remote United States

Full time

R1365

Job Description:

Reporting directly to the CEO, the Executive Assistant to the CEO provides executive and administrative support, acts as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, serves as a liaison to the Board of Directors and Executive Leadership Team, organizes and coordinates executive outreach and external relations efforts, and oversees special projects.

This is a demanding role that requires excellent written and verbal communication skills, research skills, sound judgment, and the ability to prioritize and work independently. The ideal incumbent will be comfortable operating in a high visibility/ pressure environment and be able to work productively with strong personalities. The right candidate will have well developed critical thinking skills, a concierge mentality, and the ability to act proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Ideally, candidates will live in the New York City metro area.

What you’ll do:

• Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include proactively managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for meetings.
• Makes recommendations and suggestions to elevate and capitalize on opportunities that are not explicitly identified.
• Monitor and respond to executive correspondence and inquiries, providing support with their resolution and/or directing them to appropriate resources/personnel.
• Coordinates meetings and strategic activities with the Leadership Team, Management Teams, and miscellaneous events. This includes coordinating logistics and taking a more hands-on approach in planning and organizing large scale events.
• Communicates directly, and on behalf of the CEO, with Board members and others on matters related to programmatic initiatives as directed.
• Prepares and coordinates oral and written communications. This includes high quality documents and presentations as needed.
• Supports CEO external commitments, including service on external boards, committees and other groups.
• Supports the Phreesia Executive Leadership Team as needed to schedule meetings with the CEO. Provides executive support and coordination for recurring operating meetings involving the CEO.
• Assists CEO with private/personal business administrative tasks as required.
• Manages Board activities, including coordinating Board meetings; arranging hotel accommodations for Board members; processing travel reimbursement requests; and compiling, assembling & distributing meeting materials.
• Maintain a high degree of confidentiality at all times

What you bring:

• Bachelor’s degree or equivalent experience in administrative support or project management.
• 10+ years of relevant support experience with 6-8 years of experience providing support for Executive-level Management.
• Highly proficient with Microsoft O365 suite of applications. Strong experience with scheduling, expenses, and presentations.
• Demonstrates intellectual curiosity and the ability to learn and synthesize new information.
• Ability to have a flexible work schedule that allows the ability to handle ad-hoc requests during off-hours as required.
• Highly organized with a critical eye for detail.
• Proven experience in working within a highly confidential role. Ability to exercise independent judgment and make sound decisions.

Top-rated Employee Benefits:

• 100% Remote work + home office expense reimbursements
• Competitive compensation + equity grants for all employees
• Unlimited PTO + 8 company holidays
• Monthly allowance for cell phone + internet + wellness
• 100% Paid 12-week parental leave to our U.S. employees, as well as a generous parental benefit to our employees in Canada
• Variety of insurance coverage for people (and pets!)
• Continuing education and professional certification reimbursement

Executive Assistant

Position Announcement, December 2022 — accepting applications through January 16, 2023 at 11pm EST.

Meridian Institute has an immediate opening for a full-time Executive Assistant. This position may work in a hybrid fashion based in either our Washington, DC or Dillon, CO office, or fully remote. This is an ideal position for an experienced professional who thrives in high energy work environments, has extremely strong organizational skills, and wants to use these attributes to support the leaders of a mission driven organization.

Meridian is a nonprofit consultancy that engages in dynamic problem solving with global leaders in business, government, civil society, philanthropy, and beyond. We bring people together, helping them navigate the dynamic variables that shape any collaborative search for solutions—from inidual relationships to geopolitical considerations. Our work spans industries and sectors and includes projects focused on agriculture and food systems, climate change, forests, oceans and coasts, resilience, and science and technology, among others. Across these areas, we build and support partnerships that address our world’s complex challenges.

As a member of the Operations Team, the Executive Assistant is responsible for performing administrative tasks in support of the Executive Leadership Team, including working directly with the Chief Executive Officer to schedule meetings and track responsibilities, as well as managing correspondence in addition to a variety of other duties. Successful candidates will be self-starters and strong communicators with proven administrative experience in support of executive level staff. It is important that candidates are comfortable with completing complex tasks and responding to requests with the appropriate level of urgency.

The starting pay range for this position is $31.73 – $35.10 per hour ($66,000 – $73,000 per year), based on the level of education and relevant experience. This is an hourly, non-exempt position eligible for overtime. In following our commitment to principles of justice, equity, ersity, and inclusion, maintaining pay equity when hiring is extremely important to us. For this reason, salary offers with Meridian are non-negotiable.

Meridian is dedicated to advancing our employees’ professional growth, supporting employee wellbeing, and helping them meet their healthcare and retirement needs. Meridian provides competitive benefits including:

• A dynamic and inclusive work environment
• Flexible work schedules and locations for proven high performers
• Structured professional development opportunities
• Medical, dental, and a variety of voluntary insurance coverages for employees, partners, and families
• Generous paid time off, including vacation, sick leave, and 12 holidays (fixed and floating)
• Employee Assistance Program
• DC Office Employees Only – Metro expense reimbursement for commuting to work
• Remote Workers Only – home office internet allowance

About the Position:

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed.

Eligibility Requirements

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround
• High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred

Primary Objective of Position

The Executive Assistant provides high-level administrative support and assistance to the Executive Leadership Team and other assigned leadership staff. Regular responsibilities include executive level scheduling, coordinating international and domestic travel arrangements, capturing meeting notes and minutes, and providing general administrative support. This role will work closely with the Executive Leadership Team and Partners within the organization in supporting Board of Directors engagement, internal communications, and special administrative projects, as needed. All Meridian positions require iniduals to be self-starters with exceptionally strong written and verbal communication skills, a high level of organization, and attention to detail. Working at Meridian requires the ability to excel in a team environment while also juggling multiple deadlines and project teams.

Essential Areas of Accountability

• Schedules meetings and manages the calendar of the Chief Executive Officer
• Works closely and effectively with the Chief Executive Officer to capture key action items and keep them well informed of upcoming commitments and responsibilities, tracking and ensuring appropriate follow-through
• Provides support to the Chief Operating Officer in tracking organizational deliverables and key performance indicators Manages correspondence for senior staff, determining importance and summarizing and/or distributing contents to recipients
• Drafts internal communications, policies and procedures at the direction of the Chief Operating Officer
• Schedules and coordinates meetings and events for the management team, partner group, and the Board of Directors; assemble meeting materials, attend meetings, record notes and minutes, and provide administrative support
• Coordinates travel arrangements for Partners and Senior Leadership staff, supporting travelers in all areas of logistics from preparation to completion
• Processes expense reports for Partners and Senior Leadership staff
• Completes special projects and additional administrative duties as assigned

Knowledge and Skills Required

• At least 5 years of experience in executive level administrative roles (experience with complex scheduling across time zones and/or for high demand participants preferred)
• Bachelor’s degree, preferably in business, finance, marketing or equivalent experience in relevant sectors
• Experience working for a professional services organization (e.g., legal, consulting, etc.)
• Extremely strong organizational skills, including time management and ability to track and meet multiple deadlines
• Strong written and verbal communication skills, including but not limited to the ability to be clear and effective in communicating across vendors, project participants, and high-level stakeholders
• Ability to complete complex tasks quickly with little guidance and react with appropriate urgency to situations that require a quick turnaround High personal integrity, including the capacity to discretely handle highly confidential and sensitive information
• Ability to work with people from erse backgrounds with humility, ease, and enthusiasm; and to develop positive relationships both within the organization as well as with external parties
• Passion and curiosity about the issues and areas of Meridian’s work
• Fluency in English; professional fluency in a foreign language is highly valued, particularly Spanish or French
• A high degree of proficiency with Microsoft 365 tools, including but not limited to: Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint; experience administering and using Airtable for workflow management preferred Additional Requirements
• Required to conduct oneself in a courteous and professional manner at all times

Executive Assistant – US

US – Remote

NEW JOB

JOB DESCRIPTION

As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.

In this role you will:

• Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
• Organize and manage travel and expenses.
• Plan various activities including client meetings, business reviews, and office visits.
• Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
• Maintain confidentiality and discretion in all aspects of the role.

We are looking for someone who:

• Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
• Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
• Has strong knowledge of Excel, MS Word and PowerPoint.
• Can work a flexible schedule in order to complete off hour requests.
• Has excellent verbal and written communication skills.
• Is a Notary.

Administrative Project Coordinator – People and Culture Team

United States, United States

POSITION SUMMARY

The People + Culture (P+C) Administrative Project Coordinator at Trust for Public Land (TPL) provides project coordination and management and high-level administrative support for the P+C Team.

P+C is responsible for connecting all TPLers to the mission, strategy, values, and each other, as well as producing policies and practices that deliver a compelling workplace and culture. Practices cover the entire employee life cycle, including recruiting, hiring, onboarding, rewarding, developing, and transitioning employees. This vital role includes managing, monitoring, and reporting projects to ensure deadlines are met and communicated.

In addition to project management, this role includes calendar management, budget management, supporting communications and interactions with staff and external stakeholders, meeting scheduling and planning, and general administrative duties. The ideal candidate will bring strong organizational and problem-solving skills to the P+C team.

WHO WE ARE

At TPL, we’re a team of outdoor advocates who believe in connecting everyone to the outdoors. As an ethos, we believe access to the outdoors is a fundamental human need and essential to our health and well-being. We’re committed to creating more places that bring us outside—parks, trails, playgrounds, and public lands—and making them available and welcoming to everyone, everywhere, regardless of ZIP code. We also understand that land has meaning; it tells the story of our history. That’s why, through our Black History and Culture initiative, we’re working to preserve sites that more fully represent the Black American experience; and we’re an ally and partner to Tribal and Indigenous communities, working in partnership to reconnect them with their ancestral lands. One hundred million people, including 28 million children, don’t have nearby access to a park within ten minutes of their home. We’re determined to change this outdoor equity gap–and as a result, nine million people and counting now have access because of our work. We have miles to go and a plan to get there. We’re inclusive change-makers who believe in connecting everyone to the outdoors. We inspire by paving the way forward and strengthening our connection to nature. Join us!

WHO YOU ARE

You believe access to the outdoors is a fundamental human need–not a luxury for just a few. When you hear about the outdoor equity gap, you want to roll up your sleeves and fix that. If you’re convinced that smiles get wider outdoors and that nature is vital to our health and well-being, then you’ll fit right in with our TPL team. We’re seeking iniduals whose resolve is strengthened when met with injustices and challenges. We’re looking for people who are united in the conviction that experiences in nature build relationships and keep us healthy. Since 1972, we’ve grown into a community that’s rooted in our five shared values: belonging, creativity, collaboration, impact, and hope. Is your personal passion to ensure that more people can connect to the outdoors, ensuring healthy communities for generations to come? If so, join us!

You are a curiosity-driven, highly organized, and proactive team player. Your superpower is creating structure, managing complex workstreams, and problem-solving. You know how to distill complexity, and you pride yourself on helping make things happen. You excel in highly collaborative roles, working with teammates, leadership, and internal partners to deliver as expected and keep others informed. You have a passion for people and culture and an interest in developing or deepening your knowledge of HR, DEI, and Internal Communications.

WHAT YOU WILL DO:

Project Management & Canopy (Intranet) Maintenance (50%)

• Create and manage the department’s operational calendar, allowing for visibility and proactive planning; includes annual activities (e.g., performance reviews, open enrollment) and other prioritized initiatives
• Prepare agendas, pre-reads, and summaries for P+C team meetings
• Produce monthly dashboards for sharing during executive meetings
• Create and publish the P+C timeline to help all staff anticipate and plan for key events
• Evaluate potential problems, risks, and roadblocks and develop solutions
• Coordinate, track, and report the successful completion of action items
• Manage the administrative aspects of the organization’s intranet (Canopy), supporting the Director, Internal Communications & Engagement
• Assist the Director of Equity & Belonging with the creation and monitoring of the DEI dashboard
• Participate in team meetings; create and distribute agendas and meeting summaries
• Maintain onboarding process and scheduling, including CEO listening sessions
• Assist with the preparation of speaking engagements; research, gather materials, and produce PowerPoint presentations

Administrative Support (50%)

• Pay invoices and monitor the P+C budget
• Coordinate and manage the SVP’s calendar and activities
• Determine what requests, circumstances, issues, communications, and/or decisions require the personal attention of the SVP and what should be referred to other members of the P+C team
• Manage administrative tasks, including timesheets and travel expense reimbursements
• Arrange webinars and calls and in-person meetings, including All Staff meetings and other internal events
• Support the P+C team as directed

Qualifications

• Minimum three years’ experience in program and organization support, with experience in project coordination and management
• Ability to maintain confidentiality with a high degree of self-direction and flexibility, especially with respect to taking the initiative, prioritizing multiple tasks, and using good judgment to resolve problems
• Demonstrated ability to work well with others across a erse array of internal and external stakeholders.
• Project management experience and time-management skills for juggling numerous time-sensitive projects simultaneously. Being familiar with project management software is also an asset
• Excellent organizational abilities, attention to detail, promptness, and dependability
• Strong written and verbal communication skills
• Computer proficiency in Microsoft Word, Excel and PowerPoint is required, plus proficiency in web research tools

We know some great candidates will not fit everything we have described above, or who have important skills we have not considered. If that’s you, do not hesitate to apply and tell us about yourself.

Compensation

As a full-time, non-exempt employee, you will be eligible for The Trust for Public Land’s comprehensive benefits program, which includes medical, dental, and vision insurance, three weeks of vacation in your first year, plus 15 holidays, a paid one-week winter break, and a 403(b) retirement plan, currently with a 7% company matching. We offer competitive salaries commensurate with experience; the range for this position is $57,000 to $62,000 annually.

Senior Administrative Assistant

• Washington, DC, USA
• Employees can work remotely
• Full-time

Company Description

EDUCATION DEVELOPMENT CENTER (EDC)

EDC is one of the world’s leading nonprofit research and development firms. EDC designs, implements, and evaluates programs to improve education, health, and economic opportunity worldwide. Collaborating with both public and private partners, we strive for a world where all people are empowered to live healthy, productive lives.

EDC’s approach to equity, ersity, and inclusion is grounded in EDC’s commitment to respect the dignity of each inidual. EDC has a commitment to promoting equity and access to high quality education and health services that contribute to thriving communities where people from erse backgrounds learn, live, and work together. EDC expresses its commitment to increasing equity through its strategies, services and products, which contribute to building capacity and transforming lives.

Job Description

The National Action Alliance for Suicide Prevention (Action Alliance) is the nation’s public-private partnership for suicide prevention, based at EDC. The Action Alliance brings together senior executives from government, business, and the non-profit sector to champion suicide prevention as a national priority and advance implementation of the National Strategy for Suicide Prevention through collaboration and innovation.

You will be a central player in organizing and facilitating Action Alliance functioning and promoting the effective execution of dynamic programs supported by influential private and public sector organizations. You will have a demonstrable role in delivering national and systemic impact.

You will:

• Provide essential administrative support in organizing and supporting high tempo Action Alliance activities and projects
• Manage calendaring and coordination of schedules for Action Alliance team leadership.
• Develop and own the file management plan for shared team workspaces.
• Schedule meetings with executive level administrative staff in influential public and private sector organizations.
• Develop and maintain relationships with Executive Committee and other senior external partner administrative and scheduling contacts.
• Proactively work with team members to track deliverables and other due outs to ensure timeliness of deliverables.
• Support administrative processes in support of external partner meetings.
• Create high quality record of external partner meetings in the form of minutes/notes and other summary documentation.
• Provide administrative organizational support to key project management processes.

Qualifications

Education:

• HS diploma or GED plus 1-3 years advanced training

Other skills/experience:

• 3–5 years related clerical, secretarial or administrative support experience, including advanced mastery of 3 or more computer applications (for example Microsoft Office, Box, SharePoint)
• Experience working with executive level offices and/or support staffs
• Excellent writing and organizational skills
• Superior communications skills

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the ersity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and iniduals with disabilities are encouraged to apply.

Total Rewards:

EDC offers the following comprehensive benefits package for all eligible employees:

• This position is eligible for full-time telework for US-based candidates.
• A mission-driven work environment
• Health, dental, and vision insurance
• 12 paid holidays
• Generous vacation benefits for full- and part-time employees
• Dependent Care Flexible Spending Accounts
• Tuition and transportation reimbursement
• Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)
• Paid sick time and up to 16 hours of personal time annually
• Parental leave
• Employee assistance program

This position offers an anticipated full-time equivalent annual base salary range of approximately $40,000 to $70,000. Salary offers are made based on market analysis and internal equity.

Executive Assistant – US

US – Remote

JOB DESCRIPTION

Executive Assistant

As an executive assistant with ResultsCX you will support our CEO by handling clerical tasks.

In this role you will:

• Manage the Executive’s calendar: ensuring that he has space for the most important meetings regarding his people, the business, stakeholders, customers, and investors.
• Organize and manage travel and expenses.
• Plan various activities including client meetings, business reviews, and office visits.
• Simultaneously execute a wide range of activities/ requests, and self-directed follow ups.
• Maintain confidentiality and discretion in all aspects of the role.

We are looking for someone who:

• Has a minimum of 5 years working in an executive administrative support role in a professional office environment.
• Can demonstrate initiative, flexibility, and a willingness to pitch-in as needed.
• Has strong knowledge of Excel, MS Word and PowerPoint.
• Can work a flexible schedule in order to complete off hour requests.
• Has excellent verbal and written communication skills.
• Is a Notary.

About ResultsCX:

We encourage our people to expect greater, reach further and live up to their inidual potential. As a leader in the customer service call center industry, we partner with Fortune 500 companies to provide exceptional customer experiences globally. We are looking to grow our teams with people who are up for a challenge and share our passion and commitment. If you are interested in an opportunity to make a difference in a fast-paced environment, ResultsCX could be right for you!

ResultsCX is an equal opportunity and affirmative action employer and will consider all qualified applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factors under federal, state or local law.

Part-time Executive Virtual Assistant

Remote

Contracted

Team Delegate, LLC

Experienced

Team Delegate, LLC is a virtual assistant company. We’ve been providing virtual assistant services for over 17 years. Our goal at Team Delegate is to provide quality services to our clients and to be a trusted partner in the growth of our client’s businesses. We strive to maintain a solid reputation in the virtual assistant industry. We’re seeking to add members to our team who also have strong values in quality, trustworthiness, accuracy, and dependability. If you fit these qualifications, then read on…

This is a remote position.

Below are some of the responsibilities that you will handle as a team member:

• Calendar management
• Travel arrangements
• Social media management
• PowerPoint Presentation Creation
• Invoicing
• Expense reporting
• Client care
• Light event planning
• E-mail management
• Assist with creating procedural documents
• Newsletter management

The following skill sets are preferred:

• This is a virtual position; therefore, you will need to have the ability to work independently and manage and meet deadlines
• A proactive work ethic
• Strong attention to detail
• Take pride in your work products by producing quality results
• Strong written communication skills
• A strong ability to follow directions both written and verbal
• Strong customer service skills
• The ability to be able to multi-task
• Strong organization skills to be able to manage multiple clients
• The ability to maintain a level of confidentiality

Requirements:

• At least three (3) years of experience as an administrative assistant or executive assistant
• A full home office set-up consisting of the following: computer, full-version of MS Office 365, high-speed Internet access
• Smartphone with e-mail capability
• Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• This is a REMOTE position
• You will also need to complete a background check prior to contracting with us.
• We’re seeking applicants who have availability during normal business hours, which are 8 a.m. – 5 p.m. This is not a position that you can do on the side of a full-time job – the work is not project-based.
• Team Delegate, LLC participates in E-Verify
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time.

Business Manager Assistant (remote)

Work State US-CO-Aurora

Work City

Aurora

PCN

262168

Position Type

Regular Full-Time

Work Zip

80014

Overview

As an integral part of the business team, the Assistant Business Manager will provide exceptional support and expertise to external customers. In this role, you will collaborate with cross-functional teams to strengthen our services and capabilities with customer support including customer forms, data entry and reconciliation.

This is a remote position, work from home anywhere in the United States.

#remote

Responsibilities

As the Assistant Business Manager, you will:

• Entering customer forms including contract generation via customer portals, Acosta Sprint, Acosta Relay, and Excel
• Maintaining client financial tools to create customer events and maintenance as required
• Overseeing trade reconciliation such as responding to claims alerts, maintaining fund balances within client’s metrics
• Reviewing order alerts and verifying accurate pricing and promotions on customer orders
• Providing data support like submissions of price changes, item setup requests and customer-facing information in customer portals

Qualifications

You’ll be a great fit if:

• You have professional communication skills to represent internal and external partners
• You take pride in your work, are very detail-oriented, and are motivated by completing tasks on deadline.
• You have 3 -5 years of prior experience with data entry and utilizing Word, Excel and Outlook.

Acosta and its companies strive to create an inclusive culture and we are proud to be an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Acosta reserves the right to modify all or part of any job descriptions at its discretion to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work. Employer Resources (e-verify.gov)

Administrative Assistant II, Artificial Intelligence

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced, self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

Cruisers have the opportunity to grow and develop while learning from leaders at the forefront of their fields. With a culture of internal mobility, there’s an opportunity to thrive in a variety of disciplines. This is a place for dreamers and doers to succeed.

If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, join us.

About the Role

We are looking for an Administrative Assistant II to support 4 Principal Engineers on our Artificial Intelligence team. We are looking for someone who can thrive in our innovative, fast-paced, and growing organization. We want someone who is excited about growing their skills and abilities while helping our company grow. We find the strongest candidates are those that can help develop connectivity across the department, improving the efficiency and productivity of the engineering teams.

What you’ll be doing:

• Manage ever-evolving calendars and schedules for Principal Engineers
• Prioritize multiple requests for Engineers’ time, using judgment in balancing priority of requests
• Arrange travel, schedule transit, and make reservations
• Handle expense reimbursements
• Partner with other Executive Assistants on the AI team to complete special projects as needed
• Be a culture carrier within Cruise AI team
• Represent Principal Engineers and Cruise AI when working with other partner teams across Cruise

What you must have:

• BA/BS or equivalent experience
• 2+ years of related work experience
• Strong communication and interpersonal skills
• Self-starter and creative problem solver
• Acute attention to detail and impeccable organizational skills
• Ability to process high volumes of requests across multiple communication channels
• Ability to maintain high levels of confidentiality
• Excellent calendar management skills, including the coordination of complicated meetings
• Prior experience using Google Suite and Slack
• Availability to perform job duties outside of normal business hours when vital
• Comfortable in a fast paced working environment

Bonus points!

• Experience working with Engineering teams

Job Posting Range

The salary range for this position is $32.00 – 46.00/hour. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

Why Cruise?

Our benefits are here to support the whole you:

• Medical / dental / vision, AD+D and life insurance
• Subsidized mental health benefits
• One Medical membership
• Flexible Spending Account
• Monthly wellness stipend
• 401(k) match
• Paid time off: vacation, sick, public health emergency, jury duty, bereavement and company holidays.
• Paid parental, family care and medical leave
• Family care benefits: fertility benefits, Dependent Care Flexible Spending Account (subsidized by Cruise).
• Non-remote employees: Pre-tax Commuter Benefit Plan, healthy meals and snacks
• CruiseFlex – a working policy for US-Based Cruisers that lets you and your manager find what working style is best for you, whether it’s primarily in-person, primarily at home or a combination of home and in-office time.

We’re Integrated

• Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

We’re Funded

• GM, Honda, Microsoft, T. Rowe Price & Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

We’re Independent

• We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

We’re Vested

• You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow.
• Recurring Liquidity Opportunity (RLO) – a unique equity program where employees, both current and former, have the option to sell any amount of their vested equity on a recurring basis, currently quarterly.

We’re Safety Conscious

• We integrate #staysafe, our top priority at Cruise, into our everyday work. Through our Safety Management System, every Cruiser is asked to do their part by reporting any potential issues or hazards they observe and making continuous improvements. You’ll be able to contribute to safety at Cruise, no matter your job function or title.

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives.

We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email [email protected].

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our ersity, equity, inclusion, and belonging objectives.

Vaccine Mandate.

At Cruise, we’re tasked with leading in the communities we serve — and doing our part to help keep our communities and our teams safe. Our #StaySafe culture transcends and informs all we do, and because of this, as of October 31, 2021 Cruise will be mandating COVID-19 vaccinations for all US-based Cruisers who need or want to access any of our US Cruise facilities and engage in any business travel — including attending any in-person Company-sponsored event.

If you are unable to get a vaccine due to a medical condition, disability, or a strongly-held religious belief, Cruise will consider requests for an accommodation.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners.

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Administrative Associate

Clerical

Requisition ID: 1328

STATUS: Full-time

LOCATION: Remote; Preference for Eastern Time Zone

TRAVEL: 10% (i.e., Team Meetings, Annual Staff Gathering, Annual Partner Conference)

ABOUT THE POSITION

The Administrative Associate, Executive Office position is a new role supporting leaders across the Executive Office, including our Creative team and the Strategy and Planning team. You will support the organization and project management needs of our leaders to allow them to focus their time on strategy and people development.

RESPONSIBILITIES

To be successful in this role, you must:

• Manage a broad set of administrative duties including but not limited to:
  • Composing and preparing correspondence
  • Copy editing materials
  • Developing, compiling, and archiving documents
  • Managing calendars of appointments and travel arrangements
  • Submitting and tracking expenses and monitoring expense reports to support meeting fiscal deadlines
  • Track contract, vendor, and software subscription deadlines and manage team permissions to access.
  • Monitoring department inboxes and escalating issues
  • Support cost comparison analysis for software and event planning needs
• Provide support on a variety of project types including but not limited to:
  • Creating and maintaining systems for organizing projects, tasks, and files
  • Creating slides for presentations
  • Developing agendas and other materials for meetings; taking notes and tracking follow-ups; ensuring project progress is up to date in task management systems
  • Provide administrative support to team leads during the budget review process
  • Submitting invoices and ensuring timely payment to partners
  • Entering data into our customer relationship management (CRM) tool and other databases
  • Evaluating and updating team software such as Canvas, Mailchimp, and Grammarly
  • Provide pre-event and event logistical support for remote and in-person team meetings and retreats such as coordination of venue and accommodations, internal logistics communications, and event trouble-shooting
• Assist with special projects as assigned

REQUIREMENTS

To qualify for this role, you must embody the following:

• A deep belief in the genius in every child and an expanded definition of student success that includes but is beyond academic achievement.
• A demonstrated commitment to a culture of belonging and equity across gender, race, class, orientation, and disability.
• An effective assistant with at least five years of supporting mid-level or executive leaders in the nonprofit or business sectors.
  • Ability to manage up and manage laterally to busy leaders and collaborators.
• An experienced communicator with strong written and verbal communication skills.
  • Excellent copy editing skills and attention to detail.
  • An eye for visual clarity and brand alignment in documents and presentations.
• A facility for learning new software, optimizing existing systems, and leveraging the latest technology to support automated, efficient, and effective work.
  • Strong experience with Google Suite (Gmail, Docs, Sheets, Slides, and Drive) and Video Conference software such as Zoom is preferred.
  • Some experience with CRM tools such as Salesforce and email marketing software such as Mailchimp or Active Campaign is preferred.
  • Some experience using task management systems such as Asana, Trello, or Monday.com.
• A strong project manager and systems thinker with organizational skills and an aptitude for managing simultaneous projects in a deadline-driven work environment.
  • Familiarity with best practices for project management and software such as Asana is preferred.
• An upbeat teammate who is a driven self-starter, with a positive attitude and excellent work ethic.
  • Exceptional interpersonal and collaboration skills are a requirement for this role.
• An independent professional with the ability to operate with sensitive information, practice sound judgment, and work independently with minimal supervision.

ABOUT THE TEAM

The Executive Office is a set of teams that support the communication of our values, strategy, and impact. It includes our communications, development, marketing, multimedia, research, and strategy and planning teams and houses our CEO and Chief of Staff. You will report to the Senior Director of Creative and support the Senior Director of Strategy and Planning.

ABOUT THE ORGANIZATION

We are a national nonprofit partnering with K-12 educators to transform public schools and districts into hubs of opportunity for all students to achieve excellent, equitable outcomes. We have a vision of a reimagined definition of student achievement and equity that embraces the genius in every child. We offer research-proven products and practices, including our acclaimed EL Education K-8 Language Arts Curriculum, Core Practices, and aligned professional learning. We were founded in 1991 and serve 400,000 students and 27,000 teachers in 1,000 schools across 150 cities in 32 states. You can learn more about our work and impact at eleducation.org.

COMPENSATION

We offer a competitive salary commensurate with experience and our commitment to equity. We also offer a wide variety of benefits, including paid-time-off, 403b match, maternity/paternity leave, medical/dental/vision insurance, etc.

ANTI-DISCRIMINATION POLICY AND COMMITMENT TO DIVERSITY

We seek iniduals of all backgrounds and identities to apply for this position. We are committed to maximizing the ersity of our organization and want to engage all those who can contribute to this effort. We provide equal employment opportunities for all applicants and employees and prohibit discrimination with respect to the hiring or promotion of iniduals, conditions of employment, disciplinary and discharge practices, or any other aspect of employment on the basis of sex, race, color, national origin or citizenship status, age, religion, sexual orientation, marital status, pregnancy and parental status, HIV status, gender identity and expression, status with regard to public assistance, status as a veteran, or physical or mental disability or any other factor which cannot lawfully be used as a basis for an employment decision. EOE

VEVRAA Federal Contractor

Executive Assistant – Remote

Location: US National

Full-Time

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world’s best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every inidual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you.

We are looking for an Executive Assistant/Program Manager to join our medical affairs team. The inidual in this role should have a flair for getting things done and delivering excellent administrative support while applying common sense and executing tasks with minimal direction. The person in this role will be responsible for the following.

• Act as a ‘gatekeeper’ usually falls to the executive assistant.
• He or she controls which phone calls and reports go through to the executive, as well as what meetings are scheduled.
• Prioritize the leaders’ and team’s needs as top priority.
• Organize and maintain complex calendars using a high level of tact and integrity.
• Manage execs daily schedule and prioritize meetings. Follow up on request items. Work collaboratively with other team leaders to prioritize and prepare for meetings.
• Project manage logistics for team meetings, off-sites, and events including customer facing educational activities.
• Make complex travel arrangements expeditiously and accurately.
• Prepare and track expense reports.
• Anticipate travel approximately once per quarter to facilitate off-site meetings/events.

Experience:

• Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel.
• The ideal candidate for this position must be proactive with excellent problem solving and judgment skills and must be able to handle details of a highly confidential and critical nature.
• Must know how to schedule meetings across multiple time zones.
• Complete all tasks needed to successfully schedule and execute a meeting from start to finish, from selecting a date and inviting the appropriate attendees to clarifying the agenda and sending follow-ups, to-dos, key dates.
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational skills.
• Attention to detail and the ability to anticipate the needs of the leader’s team are a must.
• Must be able to understand business needs, apply judgment to triaging issues as they come in and work with the executive to bring attention to high priority items.
• Understand the executives needs/preferences and schedule accordingly.
• Anticipate needs and take initiative to solve problems independently.
• Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively.
• High level of integrity required for handling sensitive and confidential information.
• Excellent communication skills (both written and oral).A “can-do” attitude that focuses on getting the job done.
• 5+ years relevant work experience supporting at the SVP or VP level in a complex and dynamic environment preferred.
• High school education required; BA preferred.
• Proven competency using MS Office applications; Outlook, Word, Excel, and PowerPoint.

The base pay range for this position is

• Min $64,200 – Max $112,400

The pay wage range shown is based on the job posting’s primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location.

Title: Executive Personal Assistant

Location: US National – Remote

Hi there!

We are Semrush, a global IT company developing our own product a platform for digital marketers. And this is our Executive Personal Assistant role for those who, through their work, are willing to support our core value people.

Tasks in the role

• Provide full administrative support to the CMO.
• Manage and implement various personal and professional assignments, projects, and engagements.
• Help with managing calendars, organization of meetings across geographies – in person and virtually.
• Book and maintain complex travel schedules, both domestic & international.
• Docflow and archiving personal and business documentation including passports, visas, and related paperwork.
• Handle all personal support, activities, and needs of the CMO and his family, including but not limited to traveling, paying bills, tracking expenses, organizing all aspects of work, and personal filing.
• All other duties as assigned.

Who we are looking for

• Bachelor’s degree.
• 2+ years of administration/personal assistant experience to senior management or higher is required; interest in marketing and/or communications is essential.
• Must be proficient in Google Workspace (Google Calendar, Google Docs/Sheets/Slides etc.) and Slack.
• Must be able to juggle multiple time zones and complex calendaring.
• Ability to juggle multiple tasks in a fast-paced and time-sensitive environment.
• Excellent written and verbal communication skills.
• Direct experience dealing with sensitive and conflicting situations in a diplomatic manner.
• Stay calm under pressure and work within ambiguity with the best interest of the business in mind and a can-do attitude.
• Passion for helping others.
• Resourceful self-starter who can anticipate the needs of our organization and take initiative to solve problems proactively.
• Positive and approachable personality, though diplomatic when saying no.
• Must be responsible and self-motivated and be able to work in a fast-paced environment.
• Consistent professional, calm and positive demeanor.
• Ability to travel at least once quarterly domestically and internationally.
• Proven ability to keep all matters highly confidential.
• Strong customer service and leadership skills.
• Current driver’s license and auto insurance.
• Good manual dexterity is required to use common office equipment (e.g., computers, mobile devices, fax machines, copiers/monitors).

We will try to create all the right conditions for you to work and rest comfortably

• Work format REMOTE: This offer stands for the remote work format. Digital nomadism, #wfh call it what you like 😉
• Low-cost medical, dental, and vision plans.
• Dependent Care Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Program.
• 401(k) plan with flexible ways to save and fully vested employer match up to 4%.
• Generous PTO (Vacation, Floating Holidays and Paid Sick Time).
• Paid parental leave.
• Employee Stock Purchase Program.
• Short-term and Long-term Disability.
• Accidental death and dismemberment (AD&D) insurance, Life Insurance.
• Travel Insurance.
• Corporate Events.

Administrative Associate

Strategic Programs · Remote or Washington, District of Columbia

Remote (headquarters in Washington, DC) Salary Range: $50,000-65,000

Do you want to work in operations and events management in a growing, progressive nonprofit that is small enough to be nimble and innovate, but influential enough to punch way above its weight?

Do you have impeccable attention to detail, enjoy the people side of organizations, and love creative problem solving?

Do you live for streamlining and innovating internal systems, structures, and processes to help organizations do their best work?

The National Committee for Responsive Philanthropy (NCRP) seeks an Administrative Associate to help support movement groups pushing foundations and donors to be better partners and allies in social change.

About the Position: The Administrative Associate for Strategic Program will support our Field, Membership and Research Departments, serving as the program team’s liaison to the Operations Division and taking the lead on internal and external scheduling, database support, file and information management, budget updates and more.

Responsibilities:

Event Logistics Support

• Support set-up for virtual and in-person events.
• Maintain our yearly conference calendar, monitoring proposal and registration deadlines.
• Write event summaries for our website.
• Book travel, registration and lodging for Field, Membership, and Research staff travel.
• Ensure timely submission of post-travel debriefs, presentation attendance lists, and expenses.
• Support coordination with Communications/Marketing staff on event logistics and promotion.

Scheduling Support

• Support the scheduling of internal projects, departmental, and isional team meetings.
• Support the scheduling of meetings with external actors, including both close allies and campaign targets, using tools such as Doodle, Outlook, Slack and Basecamp.
• Support Membership Department’s scheduling with nonprofit member working groups.

Salesforce Database Support

• Support staff in adding interactions and indicators from calls and emails to Salesforce
• Update key contact and account information
• Upload attendance lists in collaboration with our IT (Information Technology) team
• Generate Salesforce reports as directed

Miscellaneous Administrative Support for Programs

• Assist with organizing virtual files in our SharePoint system for greater ease of use.
• Liase with Operations staff on project budgets and other administrative systems.
• Support information gathering for evaluative purposes.

Qualifications:

• At least 1-2 administrative/operations experience you can apply to a nimble nonprofit environment, including strong scheduling and calendar management chops.
• Demonstrated experience managing online and in-person events, for small groups and large audiences alike.
• Highly organized, with excellent attention to detail, often finding and fixing mistakes, or issues before anyone else notices them.
• Adept at prioritization and multi-tasking, able to juggle competing demands without sacrificing quality and adapting to shifts in deadlines or plans.
• Excellent written and verbal communication skills and a reputation as a collaborative team player.
• Able to work well autonomously and with others to achieve organizational goals, including proactively managing up and across to get things done.
• Proficient in Microsoft Office, especially Word, Excel and PowerPoint and at least a basic working knowledge of Salesforce and Zoom.
• Committed to NCRP’s mission with an affinity for social justice movements. Experience with community-based organizing is a strong plus, experience with foundations or philanthropy useful, but not required.

Why you’ll want to come to work each day:

• You’re working on a erse staff of value-driven, smart, creative, and kind people.
• Your skills will strengthen our efforts to help influence how billions of dollars of charitable dollars are given away.
• Your administrative chops will help create a world where philanthropy’s behavior matches movement priorities, rather than the other way around.

Compensation

The position offers an annual base salary of $50,000–65,000 depending on experience. NCRP also offers an exceptionally generous benefits package, including a contribution of 8% by employer to retirement account (no match required) and 100% paid medical and dental insurance premiums. This is a remote position.

Executive Assistant

REMOTE, UNITED STATES – CALIFORNIA – SAN FRANCISCO

REQ ID: JR102262

About the Role

HashiCorp is looking for an outstanding Executive Assistant to support our Chief Marketing & Business Operations Officer.. You will directly support them day-to-day and partner closely with the other Execs to provide proactive and strong operational support to our broader Leadership Team. In this role, you will be responsible for managing the schedules, business travel, expense reporting, material preparation and other ad-hoc projects. Success in this role means keeping our CMO focused on the most business critical opportunities and ensuring deadlines and goals all while promoting company values and maintaining high team morale.

In this role, you can expect to:

• Strategically support our CMO and other Marketing leaders, upholding the strictest level of confidentiality.
• Be a dependable partner with the ability to anticipate the executive’s needs to help meet their goals and achieve company priorities
• Orchestrate logistics for internal and external events, meetings, conferences and presentations
• Proactive meeting support: taking notes, devising agendas, deriving action plans and following up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions
• Prepare monthly expense reports through Concur, and other related systems.
• Be the liaison for our CMO and their team by understanding their priorities and roles within the company and assist with tracking and reporting
• Assist with ad hoc projects, communications, email editing and management, and/or meeting materials (such as presentations and charts) as requested.

You may be a good fit for our team if you have:

• 5+ years of experience working with multiple executives, in a fast-paced environment
• Proficiency with Google Suite products (Docs, Sheets, Slides) and an array of task and expense tools, with the ability to learn software quickly
• High attention to details with strong organization and process thinking
• Experience of working with marketing teams: from brand to operations, understanding their general roles and responsibilities
• Experience working with confidential information and a high level of discretion
• Excellent written and verbal communication skills, the ability to work well with various personality types, and be receptive to feedback
• Rigorous prioritization, proven track record of good judgment, and ability to create operational efficiencies for yourself and your executive(s)
• Comfortable working autonomously in an ambiguous environment, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, scrappy, resourceful, and having a “no task too small” mentality
• A can-do “make it happen” attitude: you are comfortable making decisions with little supervision or direction and you learn and adjust quickly
• Highly intuitive and able to anticipate others’ needs while acting with patience, kindness, and firmness
• Genuine passion for supporting others
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Based in either San Francisco Bay area or Seattle, WA

#LI-Remote

Colorado, California, Washington and New York City Applicants: To view base salary ranges for this role in your location and to learn more about which roles are eligible for bonus pay or commissions, please visit our Pay Transparency Calculator below. Inidual pay within the range will be determined based on job related-factors such as skills, experience, and education or training. Information on our benefits can be found via the link below. Intern ranges can be found below.

• Pay Transparency Calculator: https://bit.ly/3B7gwql
• Benefits: https://www.hashicorp.com/careers/benefits
• Intern Ranges: https://bit.ly/3H2soha

Title: Executive Assistant

Location: US-Remote

C: 11.20

Full-time

Company Overview

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Technology Incubation Services (TIS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. TIS covers various IT and health IT support services including program planning, communications delivery, and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor’s assignment. Works independently on special assignments related to corporate affairs. Ensures that issues that need immediate attention are made aware. Maintains smooth operation of office operations.

• Answer telephone calls on behalf of executives in a timely and professional manner
• Maintain executive schedule for meetings, travel arrangements, and appointments
• Responsible for proper handling of sensitive information regarding executive and business matters
• Ensures adequate supplies for the office and maintains accurate and updated inventories
• Coordinates small internal events and responsible for attendee management, catering services, and venue
• Manage and organize the correspondence and online calendar for the Chief Technology Officer using Microsoft Outlook, Teams, Slack, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Chief Technology Officer by coordinating with meeting stakeholders and identifying meeting times that all participants can attend
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Chief Technology Officer – recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Chief Technology Officer, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Chief Technology Officer’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed
• Arrange and coordinate online and in-person meetings and conferences
• Perform quality reviews on work products and communication items that the Chief Technology Officer creates or needs to approve
• Monitor, organize and prioritize Chief Technology Officer’s email inbox to streamline correspondence
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget

Qualifications

Associate’s with 8+ years (or commensurate experience) Required Skills and Experience

• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, Slack, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think “outside of the box” while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$95,000 – $105,000

Title: Senior Administrative Assistant

Location: Work from Anywhere

As a Senior Administrative Assistant, you’ll support our leadership team. In this role, you will manage our leadership team’s day-to-day, representing the Code and Theory brand and culture. You will report to the Office Manager.

WHAT YOU’LL DO

• Support three executives (Chief Creative Officer, Chief Technology Officer and Managing Director)
• Manage calendars, travel arrangements and expenses as needed
• Schedule internal and external meetings and complete other daily requests
• On occasion, plan and implement special projects and presentations
• Manage monthly credit card reconciliation

ESSENTIALS

• Experience as an Executive Assistant, in a client-facing role, preferably in an agency
• Flexible and proactive attitude with a positive, solution-focused mindset
• Strong connector who builds relationships with ease and authenticity
• Excellent attention to detail with strong organizational and time management skills
• Able to handle multiple tasks simultaneously while prioritizing effectively
• Strong communicator and able to work with minimal supervision
• Good judgment and ability to make sound decisions quickly
• Comfortable on a Mac

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start ups alike, we crave the hardest problems to solve. With a remote-first approach to our people, we have teams distributed across North America, South America, Europe and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Mediacurrent, Rhythm, and TrueLogic.

The target range of base compensation for this role is $60,000 – $80,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

Administrative and Development Assistant

Full-time, non-exempt

Remote

Words Without Borders seeks an administrative and development assistant to support the executive director in the management of the organization’s operations and fiscal growth. The ideal candidate will be a highly organized, systems-oriented self-starter able to prioritize a wide range of tasks. Reporting to the executive director and working closely with the development coordinator, the assistant will play a crucial role in strengthening Words Without Borders’ administrative capacity at a time of programmatic growth. This is an exciting opportunity for an early-career professional looking to gain experience and make an impact at a renowned international literary and educational organization.

Founded in 2003, Words Without Borders cultivates global awareness by offering unparalleled access to international writing in English translation. Reaching readers around the world, our website provides a vital platform for today’s international writers and literary translators. Our programs include our Whiting Prize–winning digital magazine for international writing in translation, an online education program for students and educators, and public literary events held virtually and in New York City.

Responsibilities

The assistant will provide support to the executive director and development coordinator. Duties will include:

Office support:

• Manage online office accounts, file systems, and contact database
• Plan, organize, and schedule virtual and in-person meetings; take and distribute notes as needed
• Order supplies as needed; order food for meetings
• Coordinate travel for senior staff
• Implement organization-wide time tracking system
• Maintain and update employee handbook; distribute and collect annual staff policies
• Help draft, post, and distribute job descriptions

Executive and board assistance:

• Prepare communications including memos, reports, and correspondence for the executive director
• Carry out research for the executive director and board
• Prepare monthly board newsletter
• Track annual board commitment forms
• Schedule, staff, and help prepare materials for board meetings
• Respond to board members’ requests with discretion

Financial administration using Quickbooks Online and Bill.com:

• Categorize income and expenses
• Create and track invoices and payments
• Support annual audit fieldwork and quarterly financial reports
• Download account statements and other materials for WWB’s bookkeeper
• Help prepare budgets for grant proposals and reports

Development and events:

• Draft and send donor correspondence
• Support the development manager in the preparations of an annual impact report
• Provide logistical and administrative support for fundraising and cultivation events, including WWB’s annual gala

Qualifications

• College degree or equivalent
• Prior administrative or office management experience in a professional setting
• Superb written and verbal communication skills; success in using a wide range of communication styles a plus
• Excellent time-management skills and a proven ability to balance competing priorities and meet deadlines
• Aptitude for learning and implementing new systems and software
• Ability to handle sensitive and/or confidential material with discretion
• Past experience developing and maintaining filing systems strongly desired
• Past experience managing budgets and invoices strongly desired
• Past experience with online office tools used at WWB strongly desired (these include Quickbooks Online, Salesforce, Mailchimp, Dropbox, Microsoft and Google Office)
• A passion for international literature, education, and/or cultural exchange a plus

Job details

This is a full-time (32–35 hours/week), remote, non-exempt position based in the United States. Permission to work in the US is required. The applicant should be available during US eastern working hours. Salary range is $36,000–$40,000 per year DOE plus health benefits and paid time off.

Not sure if you meet all the requirements? Consider that research has shown that men apply for jobs when they meet an average of 60% of the criteria, yet women and other people who are systematically marginalized tend to apply only if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply.

Words Without Borders does not discriminate on the basis of race, religion, ethnicity, age, gender identity, sexual orientation, socioeconomic status, nationality, marital status, parental status, military service, or disability. We are committed to pursuing equity and inclusion in our organization and seek candidates who bring erse backgrounds and new perspectives to our work. Iniduals from groups who have been historically underrepresented in the field of publishing are especially encouraged to apply. Permission to work in the US is required.

Pearson Online Academy – School Administrative Assistant

Job Category: Administrative/Clerical

Requisition Number: PEARS014676

Full-Time

Home-based, USA

School Summary

Pearson Online Academy is an accredited, online private school serving students in grades K–12 throughout the United States and abroad. Recognizing inidualized instruction as the key to student academic and personal success, Pearson Online Academy’s highly trained, certified teachers offer instruction tailored to each student’s strengths and challenges using an award-winning computer-based curriculum, real-time instruction, and time-tested course materials from leading publishers.

Pearson Online Academy strives to create an inclusive environment that welcomes and values the ersity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Position Summary

Working from home, the Administrative Assistant is responsible for daily administrative tasks of the school such as answering phones and email, assisting the POA leadership team and teachers with administrative tasks, records management, and other duties as assigned.

Responsibilities

• Responsible for student records management.
• Assists with processing withdrawals for the school.
• Processes enrollment verification for new students.
• Collaborating with districts to obtain student prior school records.
• Supports the enrollment process for the school.
• Process student transcript requests.

Requirements

• Proficiency with Google Suite, Microsoft Office tools, and web-based applications is essential
• Ability to multitask in a fast-paced environment
• Good interpersonal skills and attention to detail
• Excellent communication skills, both oral and written
• Customer focused approach
• High degree of flexibility
• Ability to work some occasional evening hours, as needed to support some families
• Ability to work remotely
• Salesforce experience is a plus.

Note: The anticipated starting salary for iniduals expressing interest in this position ranges from $13 to $18 per hour based on relevant experience and education. Benefits available to eligible employees can be seen at https://www.hrc-connectionsacademy.com/prospective-employee-benefits-page.html.

Healthcare Administrative Assistant

(Remote) $15/hr

Administrative

Remote, United States

Description

American Specialty Health Incorporated is seeking a dynamic and engaging Practitioner Campaign Associate to join our team! This is an exciting opportunity support the practitioner recruitment team with prelaunch and execute campaigns, which includes working directly with telerecruiters, fielding incoming faxes, client and member nominations, and dissemination of credentialing documents to recruiters for follow up. This position plays an integral role in our company by expanding our network and supporting our mission to empower iniduals to live healthier and longer.

Remote Worker Considerations

Candidates who are selected for this position will be trained remotely and must be able to work from home in a designated work area with company-provided technology equipment. This remote/WFH position requires you have a stable connection to your Internet Service Provider with the ability to participate by video in online meetings over a reliable and consistent network (minimum internet download of 50 Mbps and 10 Mbps upload speed).

Responsibilities

• Interfaces with prospective practitioner to encourage participation in our Clinical and Fitness programs.
• Makes outbound telephone calls to prospective practitioner to raise awareness of the programs, to set field appointments and provide follow up to assigned recruiter’s initial outreach in key campaigns.
• Initiates first time calls to practitioners in low profile campaigns.
• Invites practitioners to webinars, notifies them of upcoming seminars, and advises them of field appointments if requested by practitioner.
• Sends recruitment material to practitioners.
• Records contacts into the contact management database.
• Manages time to ensure the minimum required outbound calls per day and per week are met, as specified by management.
• Works off of daily and weekly call lists generated from database for key and on-going campaigns.
• Researches unique questions using all available sources. Refers difficult issues to Manager for appropriate answers.
• Handles incoming queue calls for absent reps as well as during high call volume in the department.
• Supports the recruitment team by conducting on-going internet searches when recruiters encounter disconnected and wrong numbers for clinical and fitness practitioners.
• Conducts data research for records in the Primus database that are determined to be inaccurate.

Qualifications

• Associates degree required or equivalent. High school diploma required.
• Minimum six months experience in outbound or inbound call environments and/or customer service.
• Strong verbal/telephone communication skills.
• Proficient in MS Office.
• Organized, results oriented team player, ability to work under time sensitive projects as directed by management.
• Demonstrates the ability to conduct outbound calls to clinical and fitness practitioners as follow up to recruiter’s initial outreach, to include coordination of field appointments.
• Ability to handle inbound calls as needed during high call volume times.
• The ability to field and handle typical objections and the ability to present information in a clear and concise manner utilizing campaign scripts.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in oral and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Work-from-home (WFH) environment.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability.

ASH will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information.

Administrative Assistant

FULL TIME • REMOTE FLEXIBLE – US

Reports to: Director of Aquatics

Status: Salary

Location: British Swim School Hudson Waterfront pool locations and office

Administrative Assistant at British Swim School Hudson Waterfront will be responsible to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the Director of Aquatics and assisting in daily needs.

Knowledge, Skills and Abilities

• Must be proficient in Google Suites and Microsoft office.
• Must be organized and a self starter.
• Must have great time management skills.
• Must be able to communicate effectively written and verbally.
• Must be able to multi-task among a variety of programs.
• Must be able to adapt to changes.

Roles and Responsibilities

• Manage calendar and appointments for Director of Aquatics.
• Planning meetings and taking detailed notes.
• Assist in planning company events and training.
• Manage many documents in google suites.
• Attend staff meetings and ongoing training/coaching.
• Work a flexible schedule that may include holidays and weekends as required by business needs and as requested by management.
• Other responsibilities as assigned by the Director of Aquatics.

Qualifications

High School Diploma or equivalent (Some College preferred)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Working at British Swim School is so much more than just a job…it’s an opportunity to leave a legacy that may transform a child’s life.

Since 1981, British Swim School has been offering swimming lessons for babies, children and adults, focusing first on critical water survival skills needed to survive a water accident, then progressing to stroke development and more advanced skills. Dubbed as one of the fastest growing franchises in the U.S., we teach over 13,000 swimming lessons per week using our signature fun and gentle methods.

The British Swim School team is a nationwide franchise system of independent business owners who are dedicated to our mantra of ‘Survival of the Littlest’ for their local families.

Why join British Swim School?

1. Safe & happy work environment – where else might you get to sing at work?
2. Flexible work schedules and hours – making this a great role for students, parents and anyone with a busy lifestyle!
3. Rewarding job with competitive pay – all while making a true difference in your community!

Executive Assistant

Remote

Hummingbird is a remote-first, fully distributed team united by the shared mission of helping fight financial crime. Since our launch in 2017, we’ve helped major financial institutions and tech-savvy trailblazers alike (e.g. Stripe, Affirm, Blockchain.com, etc.) orchestrate their compliance programs through our thoughtfully designed, intuitive SaaS product. We believe finding and stopping financial crime is a problem rooted in code, language and design, so we built the product that the heroes doing this work deserve.

We are customer-obsessed, and we love building and shipping great products. We set a high bar, challenge our assumptions, seek erse opinions, and support each other to do our best work.

We do our best to write inclusive, descriptive and accurate job descriptions, but we’re not always perfect. If you’re interested in the role, we’d love to hear from you even if you don’t feel like you meet everything we’re looking for. We’re always iterating and improving, and it’s possible that your experience is even more impactful than we could have imagined!

About the Role

We are looking for the right candidate to serve as our first full time Executive Administrator hire, reporting to the CEO. This is a senior-level EA position, and this person will be expected to provide sophisticated administrative and operational support to the CEO, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. We are looking for someone who is flexible, can solve problems quickly and is looking to grow their career.

What you’re looking to do:

• Be the trusted right hand to the Hummingbird CEO. This means you’re excited about ensuring operational excellence for them. This will probably include, but isn’t limited to:
  • Owning and managing their schedule
  • Conducting inbox triage
  • Travel planning (flights, hotels, restaurant reservations, meeting scheduling)
• Build relationships across the organization. You know that cross-functional communication and collaboration is key for this type of role, and you enjoy working with folks of all levels, backgrounds and skill sets.
• Help keep us on track. You’re passionate about documentation, and your attention to detail helps ensure accurate communication across a wide variety of topics

What we’re looking for:

• Experience as an executive assistant for a CEO or other member of a senior leadership team
• Experience responding to emails on behalf of senior executives and creating structure around calendar management.
• A high degree of trust and confidentiality, as you’ll have access to most information and issues across the company.
• Attention to detail and organization in everything from email correspondence to event booking to documentation.
• Ability to clearly articulate the context around requests or outreach.
• Highly organized project manager – you are exceptionally organized and excel at managing multiple projects through successful completion.

What’s in it for you:

• The chance to help build from the ground up. The hires we’re making now are foundational to our growth as a company, so you will have an opportunity to help shape the future of Hummingbird.
• Competitive compensation including cash and equity.
• Remote-first, fully distributed company with flexible working hours.
• Awesome health, vision & dental benefits, and 401k.
• Safe, respectful & comfortable work environment with colleagues and leadership who prioritize ersity, equity, inclusion and belonging.

Executive Assistant

locations

Remote, USA

time type

Full time

job requisition id

R 2022 910

Position Summary

The Executive Assistant provides high-level, professional administrative support, complex project management, and manages daily activities for the offices of the Vice Provosts for Academic Affairs. This position manages heavy calendaring, travel coordination, arranges meetings, conferences and special events, conducts sensitive and diplomatic internal and external communications, and leverages a solid understanding of the University’s infrastructure, programs, and strategic initiatives to conduct business matters. This position will conduct data reporting, support operations and assist with student and faculty success initiatives. The Executive Assistant serves as a critical point of contact and coordinator for cross-functional communications and tasks, interfacing with multiple stakeholders across the University.

Essential Functions:

• Manages a variety of special projects based on business needs of the Vice Provosts of Academic Affairs.
• Using independent judgment and discretion, responds to various, complex inquiries from across the NU community (students, staff, faculty), at all organizational levels, as well as the external community.
• Responds to a variety of incoming business communications, including screening and referring (as appropriate) incoming requests as well as initiating outgoing business communications, maintaining strict confidentiality regarding sensitive information and situations.
• Provides exceptional customer service on behalf of the respective Offices of the Vice Provosts of Academic of Affairs and assists in maintaining an environment that is sensitive and responsive to the needs of the University’s internal and external communities.
• Manages heavy calendars. Coordinates, schedules, assist with preparation for and ensures overall setup of internal and external meetings, changing schedules as necessary. Using independent discretion (aligned to each Vice Provost’s priorities) prioritizes and manages placement of items on each of the Vice Provost’s heavily impacted calendar. Coordinates logistics for onsite and virtual meetings. Records meeting minutes as necessary.
• Coordinates travel arrangements for the Vice Provosts, including the pre-planning of domestic and international travel plans, all necessary preparations, reservations, and approvals, for University-related activities.
• Processes travel and business expense reimbursements, Professional Development requests and reimbursements, and invoices and check requisitions for the Vice Provosts.
• Proofreads correspondence, reports and presentations for format and accuracy. Obtains and/or prepares materials in anticipation of forthcoming meetings and assignments.
• Develops, updates, and prepares memos and letters for signature.
• Conducts research, compiles, and synthesizes information required by the Vice Provosts with respect to projects or engagement with internal or external parties. For example, may analyze and review data, summarize key data points, prepare high-level reports and highlight areas of concern for the Vice Provost’s review.
• May track, report, and analyze on budget expenditures in collaboration with the Vice Provosts.
• Uses various software applications, such as spreadsheets and graphics packages to create, compile, and format data, reports and presentations.
• Reconciles credit card expenses for the Vice Provost. Coordinate legal documents with University counsel on behalf of the Vice Provost as needed.
• Reviews expense forms for compliance with University policies prior to final approval.
• Facilitates special events as needed.
• May assist with new hire orientations for leaders and key staff to the Office of the Vice Provost for Accreditation and Assessment as requested as well as coordination of office equipment for new and separating staff.
• Addresses administrative department matters (as appropriate) on behalf of the executive during absences.
• Other job-related duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience

• Bachelor’s degree in Business Administration or related field and six (6) years’ experience in general office support to include three (3) years’ experience in an administrative support role managing C-Level executives, or equivalent combination of education and experience

Competencies/Technical/Functional Skills

• Ability learn and use essential software such as (including but not limited to): Salesforce.
• Ability to create email distribution lists, manage data, assist in building out SharePoint sites (in conjunction with IT), create digital presentations in software platforms (such as PowerPoint).
• Ability to track, report, and analyze the budget in collaboration with leadership.
• Strong ability to prioritize according to business need and manage multiple assignments/projects simultaneously in a fast-paced environment.
• Strong time management skills; managing simultaneous projects and deadlines.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Working knowledge of principles and best practices of office management within a higher education environment, preferred.
• Ability to understand and discern of underlying organizational issues.
• Strong demonstrated ability to exercise professionalism, diplomacy and tact in representing a high-level executive, to internal and external stakeholders.
• Demonstrated ability to maintain confidentiality regarding sensitive information.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Ability to use independent judgment and discretion to manage and impart confidential information.
• Strong demonstrated knowledge of supplies, equipment, services, ordering and inventory control, general office equipment.
• Solid analytical, critical thinking skills.
• Strong problem-solving skills, with attention to detail, and dependable, consistent follow-through.
• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook.

Location: Remote

Travel: Travel required as necessary and may include quarterly college/school meetings, commencement, and biannual leadership team retreats

National University is committed to maintaining a high-quality, erse workforce representative of the populations we serve. As a network of nonprofit educational institutions, the System employs more than 3,300 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows for students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to ersity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our erse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports ersity.

National University (NU) is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state and local laws. At NU, a erse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in ersity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

Executive Administrative Assistant

Location:

US

Job ID: 51882

Category: Administration

Stratasys is hiring an experienced Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner, to company C-level leadership.

The successful candidate must be collaborative, detail-oriented, and able to manage a variety of tasks with discretion and a high level of business acumen.

Location: Eden Prairie, MN (Hybrid) or Remote

Essential Duties and Responsibilities include the following:

• Document, plan and lead the execution of program management business operations with relevant business leaders
• Coordinate status meetings, document, publish and follow up on action items to report on progress
• Lead and support project initiatives and tasks as assigned
• Provide necessary administrative support in scheduling and following up on action items from internal and customer meetings, conferences, expense reports, travel, etc.
• Support the on boarding of new hires and ensure that they have all items required to work, including appropriate space, computer, and cell phone – if applicable.
• Demonstrate commitment to Stratasys Mission, Values and Behaviors by leading, acting, and behaving in a manner consistent with these values.
• Support a “fun” and rewarding work environment, through activities and participation on company committees
• Comply with all safety regulations within the organization.

Required Skills and Experience:

• Minimum of 3 years of administrative support experience working as an Executive Assistant or Sr Executive Assistant with a similar scope of responsibilities.
• 2 Years composing executive communication
• 2 Years experience in a global work environment

Prefered Qualifications

• B.A degree.
• Full comprehension of office management systems and procedures

TRAVEL REQUIREMENT: 5% or less

There’s a reason Stratasys is a world leader.

For over 30 years we’ve been pioneering 3D Printing technology, solving problems, questioning, inventing and reinventing. Continually asking, “How can we help our customers turn a great idea into a great success?”.

It’s what drives us. Because we want our customers to succeed.

We provide the best products, services and support great thinking deserves.

Giving your ideas the best possible chance of making it. Make it better. Make it with Stratasys.

Stratasys (Nasdaq: SSYS), headquartered in Minneapolis, Minnesota and Rehovot, Israel, is a leading global provider of 3D printing and additive manufacturing solutions. The company’s patented FDM® and PolyJet™ 3D Printing technologies produce prototypes and manufactured goods directly from CAD data for the aerospace, automotive, healthcare, consumer goods and education industries. Stratasys subsidiaries include MakerBot and GrabCAD, and the company operates the digital parts manufacturing service, Stratasys Direct. Stratasys has over 2,000 employees, holds over 1,200 granted or pending additive manufacturing patents globally, and has received more than 30 awards for its technology and leadership.

Executive Assistant

locations

USA, TX, The Woodlands

USA, Remote

time type

Full time

job requisition id

JR0079591

Job Description

Current Need

McKesson is hiring an Executive Assistant (remote with location preference in Las Colinas or the greater Houston area). The Executive Assistant will support the VP & Head of Business Development and VP of Account Management.

Position Description

The Executive Assistant will provide administrative support to the VP & Head of Business Development and VP of Account Management. Successful candidates will need to quickly learn company operations, policies, procedures, and structure. Handles details of a highly confidential nature. S/He will be expected to perform the following:

Calendar and Meeting Management

• Proactively maintain and manage schedules to optimize time and efficiency
• Actively participate in the organization, preparation, and attendance of in-person and/or virtual meetings (i.e., logistic, room setup, required materials provided pre and post meeting, refreshment needs, superb notetaking that can be synthesized into executive summaries in word or PowerPoint formats)
• Schedule and Coordinate meetings including national conferences and preparation of all meeting materials

General Administration of all communication channels, documents and reports

• Respond to communication requests promptly and professionally and deliver General Administrative Mail, Email, Documents and Reports on time, with accuracy and thorough investigation
• Create reports and/or executive summary documents at a highly professional level within Word, Excel, or PowerPoint
• Phone, Mail & Email filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required
• Heavy travel management. Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines (Hotels/restaurants/plane tickets/car reservations)
• Expense report management

Onboarding

• Proactively ensure provisioning for new team members
• Participate in onboarding for instruction on systems and processes, i.e. expense report, benefits opportunities, and basic applications

Project and Task Management

• Leads and/or facilitates multiple projects and all associated tasks.
• Engaging large cross-matrix teams across the business and outside the business.
• Provides professionally created readouts and status updates of projects up until point of completion of the project

This description is general in nature and is not intended to be an exhaustive list of all responsibilities. Other duties may be assigned as needed to meet company goals.

Minimum Requirements

6+ years’ experience providing administrative/executive support to corporate executives in a large organization

Critical Skills

• High degree of flexibility, adaptability, confidentiality, discretion, diplomacy and tact
• Ability to handle confidential information and exercise sound judgment is critical
• Strong sense of urgency
• Attention to detail produces well thought-out, professional correspondence free of grammatical and spelling errors
• Collaborative and team-based approach to problem solving
• Highly proficient with MS Office (Outlook, Word, Excel. PowerPoint, One Drive and SharePoint across devices)
• Highly proficient with Microsoft Teams, and occasional WebEx across multiple devices
• Exceptional time and task management with ability to work on multiple tasks with demanding timelines
• Event planning experience (small events)
• Strong organizational and time management skills are necessary to prioritize assignments and multi-task
• Professional, calm demeanor and presentation, with strong interpersonal skills, along with excellent verbal and written communication skills
• Proficiency in Salesforce, Tableau, Outreach.io, highly preferred

Must be authorized to work in the US. Sponsorship is not available for this position

Education

• HS Diploma, Vocational Training, Professional Certification or Equivalent
• Bachelor’s or Associates degree is preferred

Physical Requirements

• Remote work location Houston or Las Colinas area preferred
• Limited travel (less than 10%)

At McKesson, we care about the well-being of the patients and communities we serve, and that starts with caring for our people. That’s why we have a Total Rewards package that includes comprehensive benefits to support physical, mental, and financial well-being. Our Total Rewards offerings serve the different needs of our erse employee population and ensure they are the healthiest versions of themselves. For more information regarding benefits at McKesson, please click here.

As part of Total Rewards, we are proud to offer a competitive compensation package at McKesson. This is determined by several factors, including performance, experience and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position

$28.78 – $47.96

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation at McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Administrative Assistant I

(US Only)

Remote, United States

JOB DESCRIPTION

NOTE: This is a US based telecommuter position; The position can be based anywhere in the United States. US work authorization required at the time of application.

About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Background:

The Overseas Operations Division includes various Headquarters departments and units, along with seven regional offices and 45 country program offices. This position will primarily work with three of the Headquarters departments/units: the Health, Safety and Security Unit; the Learning and Training Unit; and the Program Impact and Quality Assurance Department.

The Health, Safety and Security Unit has six Headquarter staff which support our 8,000+ staff and partners, mitigating risks and creating access to the most vulnerable communities. The Learning and Training Unit runs professional development programs designed for OverOps leaders.

The Program Impact & Quality Assurance (PIQA) Department is a support department for programs composed of dedicated technical experts covering various development sectors.

Job Summary:

You will advance Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable by providing responsive, day-to-day administrative support services to the Overseas Operations teams assigned to you. The consistent and high-quality support you provide allows teams to deliver CRS’ services with maximum efficiency, effectiveness, and transparency.

You will contribute to the proper stewardship of resources by helping ensure operational effectiveness in support of high-quality programming.

Candidate Summary:

You are energized by working for an organization with a social purpose and grounded in humanitarian values. You will be self-motivated, organized, detail oriented and an effective communicator. You are eager to learn, and you derive immense job satisfaction from providing others with the on-time support they need in order to deliver CRS’ services.

You are able to handle competing priorities and keep calm in face of last-minute demands on your time. You enjoy working in an extremely erse online workspace with iniduals from many different countries, ethnicities, faiths and socio-economic classes and you can navigate and adapt to many different communication styles.

You are comfortable working in a virtual workspace with few chances for in-person interaction; you skillfully manage common online collaboration platforms such as MS Teams, Zoom, Office 365, Google and others.

RESPONSIBILITIES

Roles and Key Responsibilities:

Procurement and Purchasing: (Approximately 40%)

• Create requisition requests for Goods and Services in the procurement system (Oracle). Communicate with requesters on the status of requests, facilitate communication between the procurement team and requesters as needed. Direct-purchase small office supplies via Amazon and Staples online orders.
• Receive from requesters on your assigned teams the documentation for services and goods delivered and create Receipts in the procurement system (Oracle) for all Goods and Services received by your supported teams.
• Assemble needed documentation, enter requests for new supplier records in procurement system
• Assemble documentation and prepare and submit requests for non-purchase order payments (donations, memberships, etc.)

General staff support (Approximately 20%)

• Support managers with preparing for and onboarding new staff; in particular purchasing and shipping them office equipment and supplies. Support offboarding of staff, primarily arranging shipping and tracking the return of CRS office equipment and supplies.
• Review invoices for conference and meetings services (catering, event space). Prepare and submit supporting reconciliation documents for credit card purchases.
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Register staff members for conferences as needed.
• Provide logistical and communication support to in-person meetings and events, including participation in planning activities and on-site support as requested, primarily Baltimore/Washington DC metro but other locations as available.
• Provide logistical and coordination support to virtual meetings and events, including participation in planning. Create and send meeting invitations, prepare agendas, manage virtual platform during events, file event materials and recordings and provide follow-up communications to participants as requested
• Serve as liaison to Shipping/Receiving department and Image Center; assist with preparing mailing and shipping of office supplies, equipment and materials, prepare FedEx labels for international shipments and returns.

Learning and Training Support (Approximately to 40%)

• Manage training program logistics (e.g., support registration/enrollment for targeted programs, manage invites for all virtual learning sessions in consultation with facilitator(s), schedule guest speakers, update OverOps calendar for targeted learning sessions/events).
• Support learning & knowledge management (e.g., administer pulse check/feedback/eval surveys, document session/program attendance and completion).
• Coordinate administration of several assessment instruments for participants (e.g., Influence Style Indicator (ISI)
• Manage purchasing/distribution of learning program materials, licenses, and assessments.
• Set up Teams channels for participants and share general communications. Support facilitators with posting session materials (pre-work, recordings, etc.) and with technology support during virtual learning sessions, as needed.
• Support routine maintenance and updates to relevant SharePoint and CRSLearns sites.
• Summarize program activities and submit monthly/quarterly updates to internal newsletters and reports.

Other duties as assigned

• Coordinate department or ision-wide special initiatives as assigned, e.g., maintaining email contact lists, planning departmental meetings, preparing visitors’ welcome packages, new staff welcome messaging, etc.
• Serve as backup in absence of other Support Team member(s).
• Provide other specialized administrative support as requested

This is not an exhaustive list of duties and responsibilities. You are a frequent first point of contact– you will be fielding all sorts of questions and requests from our global colleagues, staff members in HQ, consultants etc.

QUALIFICATIONS

• High School diploma required. Professional diploma, certificate or courses in Administration preferred.
• Two years’ experience working in a professional virtual workspace in a clerical or administrative role.
• Proficient with Windows 10 or similar office computers.
• Proficient at typing/word processing, data entry into online databases and forms
• Experience with MS Office applications (Excel, Word, PowerPoint, Visio)
• Additional education may substitute for some experience.

Required Languages – Professional proficiency in English is required. Ability to also work in one of CRS’ additional operating languages (French, Arabic, Spanish) is a plus.

Travel Baltimore

Schedule and Work Modality – This position is a remote position. Workdays are seven hours, M-F and must include US-Office core hours of 10AM – 3PM EST. Must be available to travel, occasionally on short notice, for on-site meeting support in Baltimore, MD as requested.

Knowledge, Skills and Abilities

• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Preferred Qualifications (include on application)

• Experience with non-profit organizations
• Experience working in a multi-national organization or cross-cultural experience
• Experience with Oracle Procurement as a requester/user
• Experience with MS Office 365
• Experience with on-line virtual communication and work platforms such as Teams, Zoom, Google and others

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities: None

Key Working Relationships:

• Internal: OverOps staff and managers, Global Supply Chain, Accounts Payable Facilities, GKIM and the Image Center
• External: Vendors, visitors, service providers for travel, conference, catering, and lodging.

Executive Assistant

Remote, US

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the General Counsel, SVP of Operations and Chief People Officer and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• Combination of business (75%) and personal (25%) support to a small group of executives (3).
• Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.
• Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.
• Heavy scheduling (Google Apps proficiency) and management of executives’ time.
• Taking initiative to research and provide executives with materials needed for meetings.
• Composing correspondence on behalf of executives to be shared internally and externally.
• Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).
• Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.
• Attend meetings to assist in capturing timelines and action items to deliver progress updates
• Help maximize productivity by anticipating challenges before they arise.
• Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.
• This role is a fully remote – work from home role that requires the ability to manage across time zones and balance priorities without in-person guidance.
• Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.
• Highly process-oriented and organized.
• Proactive problem solver; doesn’t wait to be directed.
• Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Expected Pay Range: $100,000 – $125,000*

*The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• Working with a great team from erse backgrounds in a collaborative and supportive environment.
• Competitive salary based on experience, with full medical and dental & vision benefits.
• Stock in an early-stage startup growing quickly.
• Very generous, flexible paid time off policy.
• 401(k) with Financial Guidance from Morgan Stanley.