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Administrative Assistant

Locations: USA-Phoenix-AZ-3255 East Elwood St, Suite 110 Time Type: Full time Job Requisition Id: R0024447

It’s fun to work at a company where people truly believe in what they are doing!

Job Description:

Position Overview The Forensics Administrative Assistant is a support position that is responsible for a wide variety of vendor management, procurement, billing, software management, auditing, and tactical activities that support the LS Forensics team and other LS isions supporting Forensics operations. The Forensics Administrative Assistant will work closely with members of the Forensics team to support their needs across all global locations.

Job Responsibilities

• Maintain SharePoint site for regular maintenance of critical reference documents
• Manage FedEx and UPS accounts for Forensics. This includes managing billing accounts, and escalations to track lost packages and obtain custom white glove service quotes when needed.
• Assist with international shipments and Customs forms for global Forensics and in some cases, LS Operations. This includes helping to resolve Customs issues and problems with the courier services.
• Work with Procurement and assist with managing Forensic-specific vendors, bids/quotes, invoices, and (as necessary) billing for services, software, hardware, and supplies. This includes license agreements (including license count management), reviewing approved vendors, submitting quotes, reviewing quotes, negotiating pricing when applicable, resolving discrepancies with quotes, submitting pre-paid asset shell number form/pre-paid Budget codes, creating PRs in SAP or purchasing on P-Card, cost center allocations, and tracking/confirming deliverables. Coordinate multi-department orders to ensure there is no duplication of efforts (e.g., hard drive orders, shipping supplies for Forensics and Operations, etc.). Perform some of these tasks as needed for the following departments:
  • US Forensics
  • Global Forensics
  • Information Governance
• Work with Procurement to coordinate all Forensic software/hardware vendors and establish relationships with vendor sales representatives and their management. Work with Procurement to ensure favorable pricing/discounts for Forensic-specific purchases.
• Coordinate with technical support, Procurement, and vendor Sales/Management POCs to deal with urgent license and/or software issues that consultants need a resolution on as soon as possible.
• Coordinate equipment repairs with appropriate vendors.
• Coordinate and track the billing of hardware/software/3rd Party collection services purchases to projects or managed service clients.
• Resolve order disputes and process exchanges/returns/refunds as required.
• Work with Finance on orders with split cost centers and multiple internal allocations.
• Provide historical information to be used in budget forecasting and software maintenance cost tracking.
• Manage Forensics subcontractor billing and payments. This includes reviewing invoices with project managers, submitting requisitions for payment in SAP, and entering work requests for client billing in Pulse. Resolve issues like missing documentation and required expense receipt submissions with subcontractors.
• Coordinate global Forensics training requests, including registration and fee payments.
• Coordinate and/or assist with team meetings logistics (hotel/meeting rooms, food, etc.) as needed.

Work Hours and Location

• This position will be a flexible hybrid onsite + remote position if hired in Phoenix, or a fully remote position if hired outside of Phoenix. Candidates in the Phoenix, AZ metro area are preferred, but not required. If hired in the Phoenix, AZ metro area the inidual will be asked and encouraged to work onsite one or more days per week to become part of an onsite forensic team within our forensic lab.
• This position is full-time. Hours of work will be Monday through Friday during normal U.S. business hours. Work hours may be adjusted to speak to international offices in different time zones as required in the performance of job duties.

Professional Skills and Requirements:

• Requires strong multi-tasking, organizational, writing, briefing, analytical, and problem-solving skills. Attention to detail and prioritizing tasks is crucial.
• Ability to work in a fast-paced, high-pressure environment and effectively manage time to meet strict deadlines and time constraints.
• Excellent interpersonal and communication skills, as well as a demonstrated ability to work independently as well as in a team environment.
• Good negotiating skills and the ability to maintain relationships. Ability to tolerate conflicts and unclear situations.
• Good skills in Microsoft 365 applications, including Word, Excel, PowerPoint, and online SharePoint. Some experience and knowledge of SAP is preferred.
• Proven ability to productively work in a remote/home-office business environment.

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any inidual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and iniduals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

About Us

Epiq is a leading global provider of integrated technology and services for the legal profession, including eDiscovery, managed services, bankruptcy, class action and mass tort administration, federal regulatory actions and data breach responses. Our innovative solutions are designed to streamline the administration of litigation, investigations, financial transactions, regulatory compliance and other legal matters. Epiq’s subject-matter experts bring clarity to complexity, create efficiency through expertise and deliver confidence to our clients around the world.

We strive for a cohesive, collaborative environment that focuses on group achievement.

With over 5000 associates worldwide, Epiq operates in 16 countries and over 80 global locations.

Title: Executive Assistant

Location: San Francisco, CA; New York, NY; United States – Remote

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our People Team leaders and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute meetings & events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We’re Looking For…

• You have 4-6+ years of experience in an administrative support role
• Excellent written/verbal communication
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively
• You have excellent attention to detail
• You feel comfortable working autonomously

Why You’ll Love Working at DoorDash…

• We are leaders – Leadership is not limited to our management team. It’s something everyone at DoorDash embraces and embodies.
• We are doers – We believe the only way to predict the future is to build it. Creating solutions to lead our company and our industry is what we do — on every project, every day.
• We are learners – Everyone here is learning on the job, no matter if we’ve been in a role for one year or one minute.
• We are customer-obsessed – Our mission is to grow and empower local economies. We are committed to our customers, merchants, and dashers and believe in connecting people with possibility.
• We are all DoorDash – The magic of DoorDash is our people, together making our inspiring goals attainable and driving us to greater heights.

Compensation

The location-specific base salary range for this position is listed below. Compensation in other geographies may vary.

Actual compensation within the pay range will be decided based on factors including, but not limited to, skills, prior relevant experience, and specific work location. For roles that are available to be filled remotely, base salary is localized according to employee work location. Please discuss your intended work location with your recruiter for more information.

DoorDash cares about you and your overall well-being, and that’s why we offer a comprehensive benefits package, for full-time employees, that includes healthcare benefits, a 401(k) plan including an employer match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, paid time off, paid parental leave, and several paid holidays, among others.

In addition to base salary, the compensation package for this role also includes opportunities for equity grants.

California Pay Range:

$78,000$124,000 USD

Colorado Pay Range:

$78,000$111,500 USD

New Jersey Pay Range:

$78,000$124,000 USD

New York Pay Range:

$78,000$124,000 USD

Washington Pay Range:

$78,000$118,000 USD

If you need any accommodations, please inform your recruiting contact upon initial connection.

Grants Coordinator

• San Francisco, CA – Remote OK
• Full-Time
• Development
• $57k – $64.20k

ABOUT RAN

For nearly 40 years, Rainforest Action Network (RAN) has campaigned to preserve forests, protect the climate and uphold human rights by challenging corporate power and systemic injustice through research, education, partnerships, non-violent direct action, grassroots organizing, strategic campaigns and communications. We are committed to working with Indigenous and frontline communities directly impacted by systemic injustice. In partnership with allies from around the world, RAN challenges corporations to stop destructive operations, respect human rights, and adopt policies that reduce their contributions to climate change. RAN is committed to doing what is necessary, not only what is considered politically feasible.

THE POSITION

RAN seeks a Grants Coordinator with strong writing, editing, project management, and communications skills, able to work both independently and collaboratively to meet deadlines in a fast-paced fundraising environment. Reporting to the Institutional Giving Director, the Grants Coordinator will play a key role on the two-person Foundations team in RAN’s nine-person Development Department. The Grants Coordinator will coordinate deliverables and communications for RAN’s 60+ institutional funders, supporting an annual $8M foundation revenue goal out of an $12M annual fundraising budget. The successful candidate will be responsible for managing and optimizing the grant administration process, including preparing and submitting proposals and reports, and helping leadership manage relationships with current and prospective institutional funders. The Grants Coordinator plays both an internal and external role and must be organized, detail-oriented, with strong writing and editing, project management, and communications skills, with the ability to work both independently and collaboratively to meet deadlines.

RESPONSIBILITIES

Project Management

• Create Project Plans for each grant deliverable – proposals and reports – and manage the process efficiently and with ample timelines for input and review by key staff
• Create Meeting Briefs for donor meetings that fully prepare staff to participate in an optimal manner
• Collaborate with RAN’s Finance Department to secure proposal budgets and financial reports
• Calendar all grant deliverables in Organizational and Program calendars, as well as the Google calendar and track due dates to adhere to important deadlines
• Ensure complete submission of all grant deliverables and file all relevant documentation
• Track and project manage upcoming proposals and reports using Raiser’s Edge, Google Docs, and Asana

Grant Administration and Coordination

• Work with Development Operations Manager, Gift and Data Assistant, and the Finance Department to ensure grant agreements and gifts are properly attributed, tracked, filed, and managed
• Track, manage and update relationship management and proposal/Letter of Inquiry (LOI) and report submissions in Raiser’s Edge to ensure real-time accuracy of database and project management materials
• Collaborate with the Gift and Data Assistant to ensure timely and appropriate gift acknowledgment for all incoming grant awards

Prospect Research, Grant Writing and Reporting

• Support RAN’s goals for expansion of Foundation support by researching potential supporters, analyzing the “fit” between RAN’s work and Foundation priorities and guidelines, including research of Foundation staff and Board leadership
• Under the supervision of the Institutional Giving Director, write and edit content for proposal and report submissions to foundations
• Follow all grant reporting and proposal guidelines to highest standards to ensure all submissions are accurate, properly formatted and include all required information, including supplementary budgets and materials.

Administrative and Departmental Support

• Support Institutional Giving Director with Foundations meeting planning and logistics
• Collaborate with the Community Action Grants (CAG) Program Officer as needed to provide back-up support of the grantmaking and tracking process and to support producing biennial CAG report back blog posts to promote the work of our grantees and steward donors to the CAG program
• Coordinate annual donor briefing events
• Support RAN’s development team as needed with team-wide projects and meetings
• Participate in RAN’s organizational planning and racial justice initiatives and training sessions
• Participate in and share facilitation, timekeeping and notetaking duties in team and staff meetings

QUALIFICATIONS

• College degree, one year of relevant experience, OR an equivalent combination of education and experience is required
• Demonstrated project management skills, with the ability to manage oneself and “manage up” across teams towards multiple funder deadlines using project management tools
• Ability to work under competing deadlines, while maintaining an adaptable and professional attitude
• Excellent research and writing skills and a sharp eye for detail and accuracy
• Experience working in Raiser’s Edge or another customer relationship management (CRM) system, as well as Google Suite, Slack, and Asana is desirable

RACIAL JUSTICE

RAN strives to integrate values of equity and fairness into our work, which includes bringing an intentional racial justice analysis to our programmatic work and organizational structure. We are seeking candidates who have a commitment to engage in this ongoing process and work with us to create a just and inclusive work environment and world.

EQUAL OPPORTUNITY AND ACCESS

RAN is an equal opportunity employer and is committed to providing all people with equal access to employment and volunteer opportunities. If you need assistance with accommodations during our interview or employment process, please contact us directly. We encourage applicants of color and from other historically excluded identities to apply for this position.

COMPENSATION

This is a full-time position with an anticipated starting salary range from $57,000-$64,200, commensurate with experience. RAN staff are eligible to work remotely from anywhere they choose, or to work out of RAN’s office in San Francisco.

Benefits include 100% RAN-paid health, dental and vision insurance for the employee and their partner/family, 4 weeks PTO (increases to 5 weeks after 2 years) as well as a paid winter break, and a retirement plan with a 3% employer match. Additionally, after every 5 years of service, staff are eligible for a fully-paid, 12-week sabbatical.

Executive Assistant

at JFF

Flexible (Boston, DC, Oakland, Remote)

About JFF:

Jobs for the Future (JFF) drives transformation of the American workforce and education systems to achieve equitable economic advancement for all.

About the position:

Due to JFF’s rapid growth and opportunities for increased impact, we are currently hiring multiple Executive Assistants (EAs) to meet the needs of various teams across JFF. EAs are valued members of our organization as they play a critical role in managing the behind-the-scenes work that enables senior leaders to operate as vehicles for change. EAs may provide support for one senior leader or provide support for a few of the senior-most leaders across a team. They are skilled at connecting the dots between inidual administrative tasks or scheduling requests and a team’s vision and priorities so that senior leaders can be leveraged to do the work that they do best.

We are looking for candidates who are highly organized, proactive, and adept at communicating effectively with a variety of stakeholders. Additionally, we seek to build a team environment that is creative, inclusive, generative, highly collaborative and focused on impact. Not only is this a great opportunity to work directly with some of JFF’s most senior-level leaders, but you will also have the chance to build community with other EAs across the organization, thus ensuring you have the support, resources, and more to make your work effective and engaging.

Based on the organization’s current needs, and candidates’ skills and interests, you could be hired for one of the following teams. If you are selected for a phone interview, you’ll have the opportunity to learn more about our different teams and which may be the best fit for you:

• Center for Apprenticeship & Work-Based Learning (CAWBL): CAWBL provides expert guidance and resources on effective approaches to apprenticeship and other forms of work-based learning that benefit businesses, students, and workers. Learn more here.
• Employer Mobilization Practice: This practice transforms policies and practices, builds capacities, and drives behavior change of private sector employers, employer coalitions, and associations. Learn more here.
• Strategic Engagements Team: The Strategic Engagements Team leads the development and expansion of JFF’s Horizons platform and other prominent external programming, such as SXSW.edu, ASU-GSV, and SOCAP. The team works closely with the Executive Office and Marketing and Communications Team, while providing strategic oversight to JFF’s Policy & Advocacy Team.
• Workforce & Regional Economies Practice: This team spearheads JFF’s work on inclusive regional economic development by driving transformative change across federal and state workforce development systems, labor unions, workforce development nonprofits/CBOs, and regional or community coalitions. Check out impact stories here.

What you’ll do:

• Provide strong calendar management by prioritizing inquiries and requests and troubleshooting conflicts when planning and scheduling meetings for senior leaders.
• Manage senior leaders’ correspondence by triaging, drafting responses to, or directly responding to email inquiries. Support the organization and productivity of senior leaders by organizing, prioritizing, and summarizing emails and requests.
• Keep senior leaders informed of upcoming commitments and responsibilities and follow up appropriately.
• Understand senior leaders’ capacity, priorities, and preferences in order to make judgements and recommendations that ensure smooth day-to-day engagements and dedicated focus/work time.

• Manage detailed travel plans, including drafting itineraries, coordinating flight, hotel, and dinner reservations, submitting event RSVPs, tracking travel reimbursements, etc. related to senior leaders’ in-person meetings and events.
• Stay up to date with senior leaders’ meeting occurrences and deadlines with key internal and external stakeholders to support senior leaders in budgeting their time, preparing to fully engage in meetings, and to follow through with the next steps they are responsible for.
• Create, edit, and proofread materials in partnership with senior leaders, including email communication, meeting agendas, and other internal- or external-facing materials.
• Support senior leaders’ fundraising, business development, and partnership development efforts by preparing leaders effectively for engagements and managing relevant data on these activities.
• Act as the Hiring Coordinator for roles in which a senior leader is the hiring manager, providing critical support to hiring teams by liaising and scheduling interviews with candidates advancing through the hiring process.

• Coordinate scheduling for executive-level meetings that involve your senior leader(s) and assist with preparing information and materials for meetings, acting as the point of contact with internal and external attendees, and/or taking notes during the meetings.
• Collaborate with peer Executive Assistants and Coordinators across the organization to ensure efficient, comprehensive support to senior leaders and completion of shared role responsibilities.
• Manage, coach, or mentor other Executive Assistants or Coordinators, as needed.

Who you are:

• You bring 5+ years of overall professional experience, with prior success supporting senior level executives in an administrative support role.
• You know how to build relationships, particularly with the senior leaders you support, in order to understand, anticipate, and respond to their needs.
• You have strong organizational skills and the ability to prioritize your workload, multi-task, and deliver against deadlines.
• You bring excellent attention to detail to everything you do and know how to handle highly confidential and time sensitive information with necessary care and prioritization.
• You have strong written and verbal communication skills, including a customer service approach when synthesizing and communicating complex issues clearly and concisely to a variety of audiences.

• You are an effective problem-solver, with the ability to proactively identify key opportunities, issues and risks, and exercise independent professional judgment.
• You possess high energy and passion for JFF’s mission and the ability to apply JFF’s corevalues to all areas of your work
• You model inclusive leadership, working effectively with colleagues from a erse range of backgrounds, and building and stewarding an organizational culture that embraces ersity, equity, and inclusion
• You build positive, effective, collaborative cultures and teams wherever you work
• You are a curious and adaptive learner, with a willingness to take in new information, perspectives and data to inform your work

• You demonstrate a growth mindset and a desire to continuously improve in your work
• You are able and willing to travel up to x%.

Diversity, Equity and Inclusion at JFF:

JFF is committed to sustaining a erse community with a work environment that is welcoming, respectful, and encouraging to all. JFF fosters a culture of inclusion that celebrates and cultivates ersity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, age, national origin, socioeconomic status, religion, ability, culture, and experience. As part of our commitment to ersity, equity and inclusion, JFF strongly encourages people impacted by the criminal legal system to apply.

All JFF employees are required to be fully up to date on their vaccinations against COVID-19, unless a medical or religious exemption has been requested and a reasonable accommodation approved.

Executive Assistant to the CEO

REMOTE

Pittsburgh, Pennsylvania, United States

Full time

Description

Are you a driven, detail-oriented professional with a passion for problem-solving and collaboration? At Level, we are seeking an exceptional Executive Assistant to join our erse team and make a significant impact on our growth. In this integral role, you will work closely with our CEO and be immersed in our vibrant community of innovative, creative, and dedicated marketers. Together, we will shape our success and bring our agency’s vision to life.

As Executive Assistant, you will be at the core of our organization, playing a crucial part in driving our achievements. You will have the opportunity to collaborate with our CEO and a dynamic team of marketing professionals, assuming responsibility for vital tasks and contributing to strategic decision-making. The salary range for this position is $45 – 85K.

Requirements

Essential Functions:

• Manage and maintain the CEO’s calendar, including coordinating and scheduling internal and external meetings
• Ensure clear and efficient communication between the CEO and staff members
• Attend meetings and/or listen to recordings to capture next steps, action items, and key insights
• Convert handwritten notes to digital format, ensuring exceptional attention to detail
• Conduct research, analysis, and summaries on various topics and ideas
• Assist with travel booking, coordination, and expense reporting
• Handle confidential information with discretion
• Manage expenses and create expense reports
• Organize and maintain files and documents in a systematic and accessible manner
• Collaborate with other members of the team to support the CEO’s initiatives and projects

Competencies:

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in both Mac and PC environments; quick learner of new technology
• Experience with personal knowledge management (PKM) systems a plus
• Ability to work independently and take initiative
• Honesty, trustworthiness, and a positive growth mindset

Education and Experience Requirements:

Previous experience as an Executive Assistant or in a similar role is preferred, but not required

Physical Demands and Work Environment:

This position is fully remote, with the option to work in our Pittsburgh office if preferred, though occasional travel may be required.

Benefits

Key Benefits:

• Performance reviews every six months
• 401k plan with a 3% employer contribution
• 11 annual paid holidays
• 15 PTO days + 1 additional pay per year of service
• Summer Fridays
• Great medical benefits including vision and dental
• 20 Days of Paid Parental leave benefit after one year of full-time services
• Employee appreciation programs
• Named #33 of top 50 agencies to work for in the US by Fortune

Level is an equal-opportunity employer committed to fostering an inclusive, erse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Executive Assistant

Operating Company: Fortive Corporate

Category: General & Administrative

Location: Remote, Remote, United States

Job Schedule (FT/PT): Part-Time

Job Level: Inidual Contributor

Requisition Number: FOR001028

Reporting directly to a VP or above, this role works independently performing a wide range of complex and confidential administrative support duties. Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust.

Typical Duties

• Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
  • Management of complex calendar(s) in Outlook to include high-level, confidential meetings.
  • Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations.
  • Purchases and maintains inventory of supplies for office.
  • Creates and maintains filing system(s).
  • Responds to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination.
• Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents). Contacts company personnel at all organizational levels to gather and communicate information. Partners with internal Communication team to ensure consistency of Company messaging.
• Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
  • Organizing, managing, tracking and communicating project deadlines for the department in order to ensure deadlines are successfully met.
• Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations, and create, track and submit expense reports.
• Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
  • Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.
  • Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates.
  • May assist in training, scheduling, and distributing work for contract staff.
  • Contribute to team effort by accomplishing related duties and supporting team goals, as requested.

Typical Requirements

Education and Experience:

• College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment.

Skills:

• Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy.
• Reaches appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships.
• Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction.
• In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications.
• Shows understanding of how business and department processes interconnect within organization and among business isions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions.
• Knowledge in creating an effective workflow.
• Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities.
• Advanced computer skills including Word, Excel, PowerPoint and Outlook.
• Demonstrated accuracy and thoroughness of work, monitors own work to ensure quality.
• Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.

National: The hourly range for this position is $24.23 – $45.00

This position is also eligible for bonus as part of the total compensation package.

Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.

Administrative Assistant II

Remote, USA

Full time

R 2023 1259

Position Summary:

With limited supervision, provide administrative and staff support duties for administrators, faculty and students in SCOE and specifically in the various programs within the large ASPEC (ABA, School Psychology, Educational Counseling) department of the Sanford College of Education which serves several thousand students, requiring a range of skills and knowledge of organizational policies and procedures.

Resolve administrative problems and inquires; compose, edit and proofread correspondence and reports and prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for the department including document creation and coordination, gathering data for reports, copying and scanning documents, organizing and maintaining electronic and paper filing systems and managing department distribution lists.
• Tracks progress and engages with students, faculty and administrators as necessary for monitoring retention and graduation rates and assessment of programs within the department.
• Receives and resolves inquiries from current students, internal staff, faculty and administrators. Partners with staff to create templates for school Frequently Asked Questions (FAQ) and Fast Track flyers addressing issues, at the first customer service tier.
• Coordinates logistics for onsite meetings, teleconference and online. Records meeting minutes as necessary.
• Inventories, organizes and submits requests to order department office supplies, equipment and other resources, including training staff on equipment use, as well as, trouble-shoot software issues for staff.
• Supports outreach efforts by preparing materials and serving as departments’ representative, as appropriate during COVID-19, at community events and trade shows.
• Maintains schedule of department faculty academic leaves and office hours and Staff paid time off, including organizing and distributing mail.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member of the team and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the smooth running of teams without necessarily taking the lead.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Actively seeks to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs/processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management/systems within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to drive towards achieving measurable and challenging goals to support organizational success. Demonstrates the ability to focus on achieving results consistent with the organization’s objectives. As a leader, develops goals based on the organization’s vision, mission, strategic goals and objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using Student Information System (SIS) such as SOAR/Peoplesoft systems.

Location: Remote

Travel: N/A

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position.

Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.

Compensation Range:

• Hourly: $24.86 – $32.32

Executive Assistant

Location: Santa Monica, California, United States Of America

Category: Corporate Administration

R020089

In Country/Region Remote Work Eligible

Job Title: Executive Assistant

Requisition ID: R020089

Job Description:

Job Title: Executive Assistant

Department: Global Communications

Reporting to: EVP, Corporate Affairs and Chief Communications Officer

Location: Remote

Your Platform

Activision Blizzard plays a centralized role in the creation of epic entertainment by supporting our interactive gaming brands and studios with a erse range of career opportunities across corporate functions such as Marketing, Communications, Legal, Human Resources, Finance and Supply Chain. Located in our global headquarters in Santa Monica, we encompass equal parts agility, creativity and rigor to enhance the employee and player experience. To learn more, check us out at www.activisionblizzard.com or on Twitter at @ATVI_AB.

Your Mission

The primary role of the Executive Assistant is to support the EVP, Corporate Affairs and Chief Communications Officer with administrative assistance, including managing the executive’s calendar, booking travel and processing expenses.

This role is expected to begin and continue as a remote position.

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Answer and screen telephone calls
• Schedule meetings and appointments; coordinate executive calendars
• Make travel arrangements, both domestically and internationally
• Process expense reports
• Handle administrative paperwork and maintain files
• Ad hoc assignments and ongoing projects, with many requiring specific use of PowerPoint or Excel

Player Profile

Minimum Requirements:

• Minimum of four years of administrative experience required, with minimum two years at the Executive level (VP, or above)
• Must be comfortable taking initiative and providing excellent follow up
• Must be adaptable and very flexible to a constantly evolving environment
• Ability to maintain very high-level of confidentiality
• Respond promptly to last minute requests
• Strong ability to organize and prioritize tasks
• Strong attention to detail
• Good verbal and written communication skills
• Extremely proficient with Microsoft Office, particularly Outlook, Excel and PowerPoint
• Ability to effectively present information and respond to questions internally and externally
• Aptitude for balancing multiple tasks simultaneously
• Experience seeking out appropriate resources when necessary and applying them efficiently and intelligently

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a erse and inclusive environment and strongly encourage you to apply.

We are committed to working with and providing reasonable assistance to iniduals with physical and mental disabilities.

Our World

Activision Blizzard, Inc. (NASDAQ: ATVI), is one of the world’s largest and most successful interactive entertainment companies and is at the intersection of media, technology and entertainment. We are home to some of the most beloved entertainment franchises including Call of Duty, World of Warcraft, Overwatch, Diablo, Candy Crush and Bubble Witch. Our combined entertainment network delights hundreds of millions of monthly active users in 196 countries, making us the largest gaming network on the planet.

Our ability to build immersive and innovate worlds is only enhanced by erse teams working in an inclusive environment. We aspire to have a culture where everyone can thrive in order to connect and engage the world through epic entertainment. We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered.

The videogame industry and therefore our business is fast-paced and will continue to evolve. As such, the duties and responsibilities of this role may be changed as directed by the Company at any time to promote and support our business and relationships with industry partners.

We are an equal opportunity employer and value ersity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for Every World’ – we’ve got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company.

In the U.S., the standard base pay range for this role is $20.77 – $38.46 Hourly. This base pay range is for the U.S. and is not applicable to locations outside of the U.S. Actual amounts will vary depending on experience, performance and location. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed.

Executive Assistant – Contract

locations

United States

time type

Full time

job requisition id

R006269

In this role, you will provide support to the leaders of the Product team in a rapidly growing Austin software company. Our work environment is casual and fun, but we also work hard. The ideal candidate will be organized, positive, proactive, assertive, with a strong work ethic. We are looking for someone that is self-motivated with a can-do attitude that will be comfortable doing whatever needs to be done to help the sales team run well. This is a 4-month contract to cover a maternity leave.

Responsibilities:

• Strong Administrative Capabilities
• Exceptional organizational skills with high attention to detail
• Ability to manage multiple calendars at once
• Schedule and manage travel arrangements, including international travel
• Expense report preparation for several travelers
• Meeting preparations to include ordering food, meeting set up, etc.
• Ability to handle and protect confidential information with the highest level of discretion
• Ability to think ahead and be able to adapt in a rapidly changing environment

Required Skills/Experience:

• Bachelor’s degree or relevant work equivalent
• Proven experience in a key administrative or sales support role
• Proficiency in Word, Excel, PowerPoint and Outlook

SailPoint is an equal opportunity employer and we welcome everyone to our team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Executive Assistant

United States

US Remote

The Emmes Company, LLC (Emmes) is a global, full-service Clinical Research Organization dedicated to excellence in supporting the advancement of public health and biopharmaceutical innovation. We believe in the power of truth, so much so that we named our company Emmes, which means truth. Through decades of experience, we have learned that collaborative relationships thrive and human health benefits when truth is our compass.

Our Character Achieves Results culture is driven by five key values that guide our actions in the way we conduct research and distinguish us as an organization: Integrity, Agility, Passion for Excellence, Collaborative Partnerships and Intellectual Curiosity. We are a trusted partner to clients who share our passion for improving public health in a world of ever-changing scientific research.

If you share our motivations and passion in research, come join us! You will be joining a collaborative culture that empowers every Emmes employee from entry level through top executive to contribute to our clients’ success by sharing ideas openly and honestly.

Primary Purpose

The Executive Assistant will provide high-level administrative support to Executive Committee members. Reporting directly to the Director of the Office of the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within a global environment. The Executive Assistant will have the ability to exercise independent judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Sustains a daily calendar of meetings and events. Organizes complex calendars and schedules, prioritizing and resolving any conflicts.
• Prepares Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• Arranges travel and accommodations for Executives. Prepares expense reports.
• Screens incoming contact requests; takes and delivers accurate messages; responds to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Drafts and prepares correspondence for internal announcements, Executive meetings, and organizations that the Executive is involved
• Manages the Executive’s contacts.
• Manages Executive’s email correspondence and follow up.
• Maintains corporate presentations/decks and files related to Executive activities.
• Be responsive to emails/texts/phone calls, with contact outside normal business hours as needed.
• Serves as a liaison to the Executive’s direct reports or staff seeking time with the Executive.
• Welcomes the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Conserves the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.
• Completes ad hoc projects as assigned – such as industry or charitable events.
• Performs other duties as assigned

Experience

• Bachelor’s degree preferred.
• 4+ years of related experience required in working in an Executive Assistant role supporting C-Level executives in a global environment.
• Excellent verbal and written communication skills.
• Excellent time management skills; proven ability to meet deadlines.
• Ability to use discretion, confidentiality, and good judgment to handle sensitive information.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Ability to function well in a high-paced environment.
• Ability to work flexible hours as dictated by the needs of the Executive for projects and meetings.
• Basic understanding of global business organizations, terminology and processes.
• Ability to decipher priorities and make sound judgment calls when needed.
• Perform duties at the highest level possible on a consistent basis.
• Ability to interact with people of all levels in a confident, professional manner.
• Collaborate with other Executive Assistants to continually assess and improve administrative service to Executives.
• Dedication to meeting the expectations of Senior Executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Emmes only requires all US new hires in the following job categories to be fully vaccinated before their first day of employment: (i) Clinical Research Associates (CRAs), (ii) Associate CRAs, and (iii) all CRA line managers. All new hires may also be required to comply with other COVID-19 health and safety protocols, such as masking or testing. Emmes complies with all applicable laws regarding reasonable accommodations or exemptions for religious, medical, or other legally protected reasons.

Why work at Emmes?

At Emmes, your actions and hard work will have a direct impact on public health initiatives, both globally and in our local communities with opportunities for volunteerism through our Emmes Cares community engagement program. We offer a competitive benefits package focused on the health and needs of our growing workforce, including:

• Unlimited Approved Leave

• Tuition Reimbursement

• 401k Retirement Plan

• Work From Home Anywhere in the US

• Maternal/Paternal Leave

• Casual Dress Code & Work Environment

Administrative Support III

Locations: REMOTE

Time type: Full time

Job requisition id: R4265

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Remote Position

SUMMARY

The Administrative Support III position provides correspondence administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

• Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
• Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
• Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
• Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
• Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
• Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
• Schedules and arranges travel for executives using Government software (E2).
• Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
• Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
• Provides backup support for other admins as needed.
• Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
• Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize output.
• Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and Human Resources. Will immediately correct any unsafe conditions as the best of own ability.
• Analyze inbound technical information and correspondence, determining appropriate action office and assigning internal deadlines necessary for response.
• Perform analysis and substantive editorial review of correspondence bound for the ision manager level and above, ensuring timeliness and quality consistent with agency requirements (GPO Style Manual, Correspondence Manual, Plain Language, etc.) and the AVS Quality Management System.
• Ensure urgent correspondence demands receive the appropriate priority and advise management when time critical deadlines will not be met.
• Work with assigned ision managers, administrative staff, and technical personnel to resolve complex or controversial issues associated with ision-technical information or correspondence.
• Follow up with ision management as necessary to assure timely response and meeting of
• deadlines.
• Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

EDUCATION / EXPERIENCE

• High School diploma or General Education degree (GED)­ and a minimum of six (6) years of relevant experience; or Bachelor’s degree with four (4) years of relevant experience; or Associate’s degree with five (5) years of relevant experience.

CERTIFICATES / LICENSES / REGISTRATION

• Must be able to obtain a customer clearance for access to facilities, equipment and property.

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

• Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
• Superior time management and follow-up skills.
• Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
• Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

Correspondence Specialist Duties Include:

• Coordinate drafting and release of various types of correspondence through assigned ision(s) and/or functional office(s) within Flight Standards Service
• Open, close, and track correspondence assignments through the Electronic Document Management System (EDMS)
• Provide support to ision(s) and/or functional office(s) Subject Matter Experts (SMEs) with proper formatting, obtaining signatures, and editing in accordance with FAA/AVS/AFX policies and guidance
• Focus on attention to detail for proper formatting, grammar, and punctuation in high-tempo environment.
• Utilize various Microsoft Office products and tools to complete and/or track work (Word, Excel, SharePoint, OneNote, OneDrive, Outlook, Teams, etc.)
• Work interdependently with correspondence team, office(s), ision(s), branch(s), managers, and senior executives to process correspondence in a fast-paced environment with strict timelines
• Be a well-organized and self-directed inidual, with exceptional time management skills.

LANGUAGE SKILLS

• Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and ide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Please note that CNI is continuously and closely monitoring Executive Orders and will be following any final decisions or mandates regarding the COVID-19 Vaccination as a federal contract provider.

#indcni

If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!

Senior Administrative Assistant

Remote USA

FUNCTIONAL GROUP

Administrative

Area of Interest

Administrative

This position is remote and does not require regular in-office presence.

At Ameritas, our mission is Fulfilling Life. We do that in many ways, but especially by helping people invest in themselves by offering trusted financial products and advice. Because we believe everyone should be happy, healthy and financially secure, we work hard to provide trusted financial products and valued guidance, including inidual life and disability insurance, employee benefits, retirement planning, investments, and wealth management services.

This position provides administrative support for one or more enterprise officers. This position assures efficiency, consistency, and continuity of leadership activities to achieve the strategic and operational goals and objectives of the enterprise.

What you do

• Manages officer schedules and travel arrangements.
• Screens and responds to incoming correspondence, inquiries, and phone calls.
• Will be responsible for the organization, coordination, and follow-up of electronic/paper files and records.
• Maintains confidentiality of sensitive information.
• Manages expenditures.
• Creates and maintains reports.
• Gathers, compiles, verifies, and analyzes information.
• Composes presentation materials and prepares documents.

What you bring

• H.S. Diploma or GED required
• 2-4 years Related Administrative Experience required
• Detail Oriented required
• Microsoft Office Experience (Word and Excel) required

What We Offer

• Our company motto is “Fulfilling Life” and we take that job seriously, with a heavy commitment to volunteering and community support, employee well-being, and providing quality products and services that help our customers create a brighter future.
• Being a mutual-based organization, the return on our investment goes back into the company, to benefit our members/customers.
• We’re committed to professional development, opportunity, inclusion and ersity. Team building and collaboration are also priorities.
• A total rewards package with all the comprehensive health and welfare benefits you’d expect, including competitive pay and incentives, 401(k), flexible work schedules and time off to care for yourself and others.
• Additional popular benefits, including tuition reimbursement, and student loan repayment, an incentivized well-being program, adoption assistance, paid time off for volunteering, training and career development opportunities.

An Equal Opportunity Employer

Ameritas has a reputation as a company that cares, and because everyone should feel safe bringing their authentic, whole self to work, we’re committed to an inclusive culture and erse workplace, enriched by our inidual differences. We are an Equal Opportunity/Affirmative Action Employer that hires based on qualifications, positive attitude and exemplary work ethic, regardless of sex, race, color, national origin, religion, age, disability, veteran status, genetic information, marital status, sexual orientation, gender identity or any other characteristic protected by law. Salary range $50,271 to $75,407 year.

Full-time

Program Assistant

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200476

Job Summary:

The Emerging Infectious Diseases and Health Security (EIDHS) ision is a global team with in-country, local experts who have extensive knowledge in global health security and emerging infectious diseases and are committed to strengthening health security capacity across the world. The Program Assistant will provide basic administrative support on a core project and/or technical operations (e.g., coordinating meetings, making travel arrangements, processing expense reports). They will support the planning and execution of project and technical initiatives. The position assists with the monitoring of progress towards attainment of objectives and deadlines, reporting results to appropriate staff. The incumbent will have the capability to communicate extensively and effectively with staff and colleagues.

Accountabilities:

Programmatic Support:

• Supports project managers to coordinate with internal units, such as finance, contracts, procurement, travel, etc., and assists program staff with requests from regional and country offices and other staff members.
• Maintains EIDHS unit SharePoint and project sites, Teams, Vine, and overall knowledge management.
• Provide administrative support including calendar management, scheduling, and managing expenses of EIDHS and project led events and meetings.
• Attend project meetings and prepares pre-meeting and post-meeting notes and memos.
• Plan for EIDHS and project-related meetings; booking conference rooms; ordering catering; preparing materials, etc.
• Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.
• Taking meeting notes and maintain project files. Maintains filing system of sub-award documents.

Programmatic Administration:

• Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.
• Assist in the collection of information for use in reports and formats report drafts.
• Maintain distribution list for project reports.
• Send reminders to keep team on track with reporting deadlines.
• Supports program/project teams administratively and technically to provide high quality deliverables to clients.
• Supports the documentation and shares project accomplishments, challenges, and lessons learned among internal and external partners.
• Serve as a backup to others at same level.
• Set up document management site (file share sites).
• Maintain, copy, and coordinate storage and archiving of files.

Technical Requirements:

• Assist in technical data collection, review and basic analysis.
• Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.
• Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.
• Provides technical administrative support to workplan preparation and finalization.

Operational Support:

• Set-up technology for meetings.
• Troubleshoots equipment issues.
• Keep and update list of contacts.

Finance Support:

• Supports payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.
• Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.
• May contribute to the development of budget inputs for project budgeting process.
• May help track down cost information (other direct costs (ODCs), hotel costs, etc.).
• Business Development and Proposal Management Support:
• Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.
• Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.

Competencies:

There are 31 FHI360 development competencies. The focus for this particular job will be:

• Project Management (Planning and Time Management) – accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal’s people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.
• Problem Solving – analyzes problems, seeks input from others and considers a variety of solutions. Chooses most efficient and effective solutions with attention to the impact that solution has on other projects and tasks.
• Technical Skills and Learning – lets go of outdated processes and procedures, seeks out resources to enhance technical skills, and readily learns new industry processes, systems and products.
• Employees are expected to possess or have high potential for development of these three fundamental competencies.

Applied Knowledge & Skills:

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write and speak fluent English, fluent in host country language as appropriate.
• Basic knowledge of concepts, practices and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to problem solve and recommend corrective action as needed.
• Strong organizational and attention to detail needed to adhere to project deadlines.
• Effective communications in information shared by ensuring attention is paid to the specific components (i.e., formatting) of the communication, successful delivery and accountability for specific components (i.e., keeping timelines updated).

Problem Solving & Impact:

• Works on problems that are limited in scope.
• Problems are routine in nature and are standard procedures and policies.
• Works independently and within a team on special non-recurring and ongoing projects.
• Exercises judgment within defined practices and policies to perform duties.
• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Has no supervisory responsibility.
• Uses independent judgment to determine workflow and priorities.
• Receives instructions on new assignments.
• Typically reports to a Manager.

Education:

• Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires 0 – 2 years of relevant administrative experience supporting projects and/or a technical practice area.
• Prior experience in a non-governmental organization (NGO) preferred.
• Prior experience using Microsoft Office Suite preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $38,000 – $55,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Executive Assistant to Vice President

Full time

job requisition id

23WD67727

Position Overview

Do you want the opportunity to be part of a startup-like environment and have a big impact on a brand-new product? Are you looking to be at the forefront of innovative new technology that will ultimately help people imagine, design, and make a better world? If so, come join the Autodesk Tandem team! Our mission is to create Digital Twin technology and solutions that will transform how buildings are designed, built, and operated.

We are searching for an Executive Assistant to work with the Autodesk Tandem leadership team. You will provide administrative support to the Vice President and General Manager of Autodesk Tandem as well as the leadership staff by performing a wide range of tasks using your experience to proactively address potential problems and ensure an efficiently functioning team.

Reports to Vice President & General Manager of Autodesk Tandem

Location, Candidate can be located anywhere in U.S., remote role

Responsibilities

• Manages and maintains leadership team calendars
• Schedules, plans, and coordinates events and meetings onsite and virtually, including research and preparation of meeting materials as well as booking offsite meeting venues, events and meals
• Proactively prepare agendas and meeting materials, record meeting minutes, and coordinate all meeting logistics, including working with the Autodesk special events team as needed. Ensure meeting attendees have appropriate information including directions and maps. May track action items and communicate status
• Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards. Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may also travel with the executive to events where on the ground support is required
• May maintain email aliases, distribution lists and shared directories, including maintaining permissions. Manages information by organizing and tracking on Airtable to synthesize and generate reports
• Tracks executive expenses and generates expense reports. Approves purchases on behalf of the executive, if appropriate. May serve as point person for OPEX spend tracking. May coordinate budget submissions and reconciliations as necessary
• Tracks incoming product briefing requests working with sales and/or the customer to coordinate and schedule the briefings with members of the Tandem team
• May be responsible for maintaining and updating Wiki and SharePoint sites, including building or redesigning pages
• Maintains confidential and sensitive material related to employees and company operations
• Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature. Manages information flow within and outside of ision or business unit
• Proactively escalates issues that may need the executive or staff members’ immediate attention

Minimum Qualifications

• 5+ years of experience in an administrative role, preferably at an Executive level
• Ability to work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
• Willing to adapt to rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint, Confluence Wiki, and Airtable
• Excellent oral and written English communication skills
• Team player who is results-oriented with strong interpersonal skills
• Ability travel to events or internal meetings, locally and internationally as needed

The Ideal Candidate

• You have a lot of initiative and are a self-starter. You enjoy working on complex assignments with a team or by yourself to get things done
• You enjoy working with other peopleYou believe that a high functioning team is critical to success. You enjoy reaching out and building productive working relationships with people across all levels and take a customer service orientation when supporting the team
• You are a successful multi-taskerYou know how to prioritize multiple projects and responsibilities at a single time and ensure things are done on time and within budget
• You are extremely organized and a strong communicatorYou can maintain large amounts of information in an organized way and ensure clear and regular communication with stakeholders

At Autodesk, we’re building a erse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Salary is one part of Autodesk’s competitive package. For U.S.-based roles, we expect a starting base salary between $72,800 and $117,700. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, we also have a significant emphasis on annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Executive Assistant – (Cyber Security Exp) – Remote

remote type

Remote

United States Work at Home

Full time

The Executive Assistant will support and report directly to our Chief Information Security Officer (CISO) of International / Corporate Functions and serve as an integral member of the Cyber Security Team. This inidual must demonstrate the ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary and seeking assistance when appropriate. The Executive Assistant identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality, and anticipates the needs of those they support.

Key Responsibilities:

• Travel: Handles travel arrangements using online travel booking tool.
• Expenses: Submits accurate and timely submission of expense reports.
• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last-minute scheduling changes and communicate via e-mail, telephone and/or text message when appropriate.
• Meeting planning: Schedules and organizes internal and external meetings, including any necessary logistics.
• Staff Support: Attends staff meetings to record minutes, track takeaways, follow up on action items, and manage invitations for guest attendees. Maintains department organization chart and email distribution lists.
• Onboarding: Plans and coordinates on-boarding and off-boarding of employees/contractors.
• Productivity support: Secures help desk support as needed to trouble shoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system, and manages department space planning in partnership with Corporate Real Estate.
• Special projects/programs: Manages team-wide projects/programs as needed, such as team-building events, philanthropy, or other events.
• Communications: Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares Power Point presentations and misc. reports.
• Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision making ability and projects this skill onto others.

Qualifications:

• Candidate should have a minimum of 10 years of progressively responsible administrative experience.
• Collaborative team player that can build / maintain a team based environment with intra-department and Enterprise Administrative Assistant community and work closely with employees at all levels within the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with iniduals at all levels of the organization.
• Previous experience working at Fortune 500 companies highly desired.
• Expert skills with critical Microsoft tools, including, Word, Excel, PowerPoint, Outlook and its calendar functions.
• Professional demeanor with excellent verbal and written communication skills.
• High energy with the ability to keep up with a fast-paced working environment.
• High degree of integrity and accountability to delivery strong, high-quality outcomes.
• Ability to work independently and maintain confidential information in highly professional manner.
• Ability to have a high-level of accuracy and detail-oriented.
• Demonstrated flexibility, ability to adjust priorities, and a solutions-oriented mindset required.
• Proactively anticipates needs of the team – always thinking ahead.
• Experience with supporting a virtual workforce.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
• Travel may be required to other Cigna locations and off-sites as needed to support senior leadership.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

For this position, we anticipate offering an hourly rate of 31 – 47 USD / hourly, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays. For more details on our employee benefits programs, visit Life at Cigna Group.

Title: Executive Assistant

Location: Boston – remote first in US

Circle is a global financial technology firm that enables businesses of all sizes to harness the power of digital currency and public blockchains for payments, commerce and financial applications worldwide. Circle platforms and products provide a suite of internet-native financial services for payments, treasury infrastructure and capital formation. Circle is also a principal developer of USD Coin (USDC), which has become the fastest growing dollar digital currency in the world. USDC has grown to over 44+ billion in circulation and supported over $1.7+ trillion in transactions in the past year. Circle’s payments and treasury infrastructure services available through the Circle Account and APIs helps bridge the legacy financial system and digital currency and blockchain based finance. Combined, Circle’s suite of services helps companies to participate in a more open, global and inclusive financial system.

What you’ll be part of:

With the mission To raise global economic prosperity through the frictionless exchange of value, Circle was founded on the belief that the internet, blockchains and digital currency will rewire the global economic system, creating a fundamentally more open, inclusive, efficient and integrated world economy. We envision a global economy where people and businesses everywhere can more freely connect and transact with each other with new technologies for digital money and internet-native finance. We believe such a system can raise prosperity for people and companies everywhere. Our mission is powered by the values we espouse and which we expect all Circlers to respect. We are Multistakeholder, serving the needs of our customers, our shareholders, our employees and families, our local communities and our world. Furthermore, we are also Mindful, Driven by Excellence, and High Integrity.

What you’ll be responsible for:

As an Executive Assistant at Circle, you’ll provide direct day-to-day support to multiple C-Suite executives with heavy calendar management, administrative support, and ad hoc project management/event planning. To find success in this role, you will work through tasks quickly and attentively, effectively multi-task while juggling high priority requests, and handle confidential information professionally and discreetly. Being a highly intuitive and dependable partner with the ability to anticipate and proactively address needs with minimal direction is crucial to allow your executives to focus on business critical matters as the company grows at a rapid pace. Your ability to figure things out quickly is necessary to be successful in this role.

What you’ll work on:

• Effectively and proactively managing executive calendars – including heavy management of constantly changing calendars with shifting priorities, setting up conference/video calls, town halls, events, etc.
• Acting as liaison for executives and their teams by understanding priorities and roles within the company as well as external facing communications.
• Coordinating heavily with the Administration team for management meetings, back up support, and travel, when applicable.
• Assisting with ad hoc projects, communications, email management, and/or meeting materials (such as presentations, spreadsheets and documents) as requested.
• Coordinating complex international and domestic travel logistics for iniduals and groups; including standard forms of transportation, hotel, dining, etc. Experience with passports and visas is a plus.

You will aspire to our four core values:

• Multistakeholder – you have dedication and commitment to our customers, shareholders, employees and families and local communities.
• Mindful – you seek to be respectful, an active listener and to pay attention to detail.
• Driven by Excellence – you are driven by our mission and our passion for customer success which means you relentlessly pursue excellence, that you do not tolerate mediocrity and you work intensely to achieve your goals.
• High Integrity – you seek open and honest communication, and you hold yourself to very high moral and ethical standards. You reject manipulation, dishonesty and intolerance.

What you’ll bring to Circle:

• 4+ years of experience supporting C-Suite executives.
• High attention to details with strong organization and critical thinking.
• Comfortable working autonomously in an ambiguous environment, coordinating multiple tasks under time sensitive deadlines, adaptive to changing priorities, resourceful, and a can-do attitude.
• Experience working with confidential information and a high level of discretion.
• Must be a self starter who works independently and has the ability to manage up.
• Highly intuitive and proactive in anticipating others’ needs.
• Excellent written and verbal communication skills, work well with various personality types and receptive to feedback.
• Able to work effectively in a remote working environment.
• Ability to travel when necessary to manage logistics at conferences, team meetings and Company events.
• Proficiency with Mac OS, Google Suite and Microsoft Office, and ability to learn new software / systems quickly.

Additional Information:

• This position is eligible for day-one PERM sponsorship for qualified candidates.

Circle is on a mission to create an inclusive financial future, with transparency at our core. We consider a wide variety of elements when crafting our compensation ranges and total compensation packages.

The compensation range below is specific to Boston, MA. Actual starting pay is determined by various factors, including but not limited to: relevant experience, skill set, qualifications, and other business and organizational needs. Please note that compensation ranges may differ for candidates in other locations.

Hourly Pay Range: $61 – $68 per hour, plus overtime eligibility.

We are an equal opportunity employer and value ersity at Circle. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Development Coordinator

Location: Remote (must be able to overlap with US Eastern Time Zone and Pacific Standard Time)

Girl Rising Background and Mission

Girl Rising is a US based non-profit whose mission is to use the power of storytelling to change the way the world values girls and their education. Girl Rising began in 2009 as a social action campaign with a film at its center, profiling nine girls around the world, each defying the odds and confronting barriers to education. We have evolved into a global non-profit that collaborates closely with local organizations, providing educational resources, teacher training, and financial assistance to advance our partners’ adolescent girls’ education and gender equity work. We recently launched a new multi-part storytelling, educational and advocacy initiative called Future Rising, focused on girls’ education as a potent climate solution.

The three main pillars of Girl Rising’s work:

We Create films, media content and educational resources that tell the stories of girls, the realities they face and the futures they desire- and the seismic ways in which educating girls transform families, communities and entire nations.

We Collaborate with organizations around the world to support locally led change that accelerates and strengthens quality education and greater opportunity for girls.

We Activate change by inspiring iniduals, from parents to presidents, to support action for girls’ education and girls’ rights. We strive to change mindsets, norms and policy so that girls everywhere can go to school, rise and thrive. * We currently work in Ghana, Guatemala, India, Kenya, Mexico, Nigeria, Pakistan, and the United States.

Position Description

The Development Coordinator will assist in the execution of day-to-day development and administrative activities for the organization. This role will work closely with the development team, assisting in processing donations, maintaining development documents, logging data into Salesforce and running Salesforce reports, in addition to other administrative tasks as needed.

Duties

• Process donations that come in by check, wire, Benevity or similar
• Maintain Finance Income documents and log donated revenues into Salesforce
• Send acknowledgment receipt letters for donations
• Process Salesforce open leads on a weekly basis
• Generate regular donation Salesforce reports for the Development Team
• Check donations email account on a regular basis
• Provide additional administrative support to team as needed.
• Liaise with the Communication team for the implementation of Development campaigns as needed
• Create and monitor campaigns in Salesforce and Click & Pledge
• Log meeting notes into Salesforce
• Keep Salesforce Development dashboards updated
• Conduct prospect research as assigned
• Provide administrative support for grant proposals and reports
• Provide event coordination support

Qualifications

• B.A./B.S. degree
• Two-three years of experience in fundraising
• Two years of experience in project and administrative management
• Passion for the mission of Girl Rising
• Excellent organizational skills and attention to detail
• Proficiency in Excel, PowerPoint and Salesforce. Experience with Click and Pledge is a plus
• Experience with design and visual communication is a plus
• Ability to work independently as well as collaborate well with others, including staff in different global locations

The salary range for this position is $40,000 – $50,000 for US-based applicants. For applicants residing outside the US, salary will be commensurate with the country’s cost of living. This position is full-time, and is fully remote. Candidate’s working hours must overlap with US Eastern Time Zone by at least 4 hours. Candidate will closely collaborate with team members in EST, CST and PST. Position includes generous vacation and holidays, including every some Fridays off. We are a dynamic and friendly team dedicated to making the world a better place. Girl Rising takes professional growth seriously.Girl Rising is committed to a culture of equity, inclusion and anti-racism. Girl Rising provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

We are committed to building an organization that is increasingly representative of the communities that we serve. To this end, due regard will be paid to recruiting candidates with erse professional, academic and cultural backgrounds.

How to Apply: Please send a cover letter and resume addressed to [email protected]. The cover letter should be no longer than 400 words, and include mention of how you learned about the position. Please submit all of these materials as a single PDF. The subject line of the email should say “Application for Development Coordinator”

Sr. Sales Support Administrator

Job Category: Administrative

Requisition Number: SRSAL006126

Posting Details

• Full-Time
• Locations

  Showing 1 location

  Remote/US

Job Details

Description

Vector Security Networks is hiring for Sr. Sales Support Admin (Remote).The Sr. Sales Support Admin is responsible for supporting complex accounts, working directly with the NAM and Project Team on assigned accounts. In this role, it will be necessary to assure that all proposals and contracts are properly processed, assist with the set-up of new accounts, maintain customer account profiles, work with large amounts of data, and provide various sales reports as needed.

Main Responsibilities:

Sales Workflow Tasks.

• Obtaining data needed for Quote creation.
• Creation of Sites, Billing Accounts, New Brands and Master in D365.
• Creating new Bill To in MasterMind.
• Generating complex accounts quotes in Microsoft D365.
• Creating and submitting Schedule A documents (CIA, CPSA).
• Follow up on status of Booking.
• Booking and revise quotes.
• Coordinating with NAMS’s Or Liaisons for Construction schedule.
• D365 Support and acting as the first point of contact for all D365.
• Working with the Contracts Team to submit, manage and resolve Booking Exceptions.
• Managing Third party software required by various customers.
• Maintaining existing or creating new Customer Profile Sheets and Procedures to ensure they are accurate and up to date at all time.
• Participate in New Customer calls internally and with the customer.

Project Workflow Tasks

• Emergency Data Sheets.
• File Maintenance Recur Set Up.
• Update trackers and SharePoint.
• Research billable documentation for discrepancies.
• Interdepartmental Projects.
• Manage the incomplete for the project billing queue.
• Processing all RMR cancellation requests.
• Troubleshoot / SA Escalation.

Communication Tasks

• Participates in A-Team Calls.
• Reports on Sales Activities.
• Serves as a liaison between many different departments (NAM, Install, Billing, Contracts, Customer).

Housekeeping Tasks

• Clean up old quotes.
• Audits.
• Sales Administration Department Projects.
• Providing extensive billing research when needed.
• Maintaining all Customer Profile Sheets and Procedures to ensure they are accurate and up to date at all times.

Company Overview:

Why join us?

We are the fourth largest security integrator in the country and have proudly been installing innovative security and smart automation solutions in homes and businesses for more than 50 years. Our purpose is to make our world more secure, connected, and empowered, one customer at a time.

Our Values:

• Win as a team.
• Do the right thing.
• Make a difference every day.
• Get it done.
• Think big.

If you share these ideals, we’d love to hear from you!

Benefits:

Along with competitive compensation and career advancement opportunities, we offer a comprehensive Total Rewards package. Qualifying employees receive:

• Medical, dental, and vision coverage
• Company paid life and AD&D insurance.
• Company paid short- and long-term disability.
• Voluntary benefit products
• 401k retirement savings plan
• Paid time off for vacation, sick days and floating holidays
• Tuition reimbursement
• Employee Assistance Program (EAP)

Vector Security is a Drug-Free Workplace

Vector Security is an Equal Opportunity Employer

All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, transgender, national origin, veteran or disability status.

Qualifications

Skills

Required

Organization

Advanced

Analytical Skills

Advanced

Communication

Advanced

Education

Preferred

Bachelors or better.

Experience

Preferred

Need to have experience working with a sales organization and directly with customers.

Minimum 2-4 years as a Sales Support Admin preferred, or equivalent; customer service/sales administration

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Support Team Member MCO O21 Team

Location

Remote Flexible – US

Type

Full Time

Moms In Motion has an opening for an MCO O21 Administrative Support Team Member. This is a remote, full-time position.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the MCO O21 department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision)
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Visit www.MomsInMotion.net for more information and to apply

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.

Moms In Motion

Our Mission

Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.

Our Vision

To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.

Moms In Motion’s Culture Points, ACES

A = Advocacy Empowerment and education bringing people together for positive change.

C = Compassion Effective and caring partnership with you on your journey through our unique perspective.

E = Excellence Excellence in everything we do.

S = Service Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.

Executive Assistant

Job Locations US-Remote

Category

Information Technology

Overview

We areCONNECTING HEALTH AND WEALTH.Come be part of remarkable.

How you can make a difference

We are looking for a dedicated and detailed Executive Assistant to join our fast-paced team, supporting our SVP & CIO, and the Information Technology Department. This position plays an important role in directly supporting the coordination and organization of projects and day-to-day activities. This position will provide an exceptional level of support to internal and external partners. You will intuitively know how to handle highly confidential information with discretion. Additionally, be very detail oriented, flexible, and proactive and can work independently or collaboratively.

What you’ll be doing

• Simultaneously lead projects and use creative approaches for resolutions.
• Plan, coordinate, and lead special projects and assignments as requested, and prepares various presentations to help the senior leaders achieve WCF strategic goals and key initiatives.
• Create, compile, and assemble monthly reports, committee reports, presentations, and other information.
• Prepare correspondence including letters, memoranda, and reports.
• Make travel arrangements for department executives.
• Input and maintain budget report and purchase requisitions.
• Extract and evaluate data from multiple sources and systems to research and analyze underlying data and trends.
• Generate reports summarizing data, results, and trends.
• Proactively optimize senior leaders’ schedules to ensure initiatives are met and team performance is high.
• Maintain a high degree of confidentiality, discretion, and tact.
• Perform administrative tasks to support the team, i.e., expense reports, administrative filing, research requests, stakeholder/partner communication, etc.
• Efficiently interact with other executives, executive assistants, and departments to ensure alignment and open communication.
• Other duties as assigned.

What you will need to be successful

• Bachelor’s or Associate’s Degree preferred or equivalent work experience.
• 5+ years of experience and success providing administrative support to leaders and various management teams.
• Experience with a Technology team/function desired.
• At least five years of general office experience.
• Demonstrate progressive responsibility in work experience.
• Sophisticated knowledge of Excel, Word, PowerPoint, Outlook, M365 and Adobe Acrobat.
• Ability to organize concepts and create business and technical presentations.
• Exceptional interpersonal, written, and verbal communication skills.
• Excellent critical thinking, problem solving and analytical skills.
• Inquisitive, curious, take initiative and is results oriented.
• Strong quantitative analytical ability
• Bring passion to position HealthEquity competitively in the marketplace to further our mission of Connecting Health and Wealth
• Acute attention to detail
• Ability to work with iniduals at all levels of the organization and adjust to changing demands.
• Fun and engaging

#LI-Remote

This is a remote position.

Benefits & Perks

• Medical, Dental, Vision
• HSA contribution and match
• Dependent Care FSA match
• Uncapped Paid Time Off
• 401(k) match
• Paid Parental Leave
• Ongoing Education& Tuition Assistance
• Gym/Fitness Reimbursement
• Award Winning Wellness Program

Come be your authentic self

Why work for HealthEquity

HealthEquity has a vision that by2030 we will make HSAs as wide-spread and popular as retirement accounts. We are passionate about providing a solution that allows American families to connect health and wealth. Join us and discover a work experience where the person is valued more than the position. Click here to learn more.

Come be your authentic self

HealthEquity, Inc. is an equal opportunity employer that is committed to inclusion and ersity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, status as a qualified inidual with a disability, veteran status, or other legally protected characteristics. HealthEquity is a drug-free workplace. For more information about our EEO policy, or about HealthEquity’s applicant disability accommodation, drug-free-workplace, background check, and E-Verify policies, please visit our Careers page.

HealthEquity is committed to your privacy as an applicant for employment. For information on our privacy policies and practices, please visit HealthEquity Privacy.

Executive Administrative Assistant

REMOTE

United States

Contract

Description

ConvertKit is a creator marketing platform built to empower creators to earn a living online. We help them own their audience and turn fans into customers. For makers, authors, chefs, musicians, athletes, and anyone else making a living by creating the culture we all love, there isn’t a better tool for reaching inboxes. More importantly, there isn’t a team more committed to helping creators earn a living doing work that matters.

We’re on a mission to help creators earn $1 billion using our email marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team.

The Role

As an executive administrative assistant you will be a key member of the leadership team, and responsible for providing administrative support to our leadership team (VP of Product, VP of Engineering, and CRO).

You will be helping to ensure that our team runs smoothly and efficiently, by collaborating with the executives and their broader teams on a variety of projects, manage and streamline current and future systems, and provide support with communication, scheduling, reporting, and more.

This is an excellent opportunity for someone with previous experience as an executive or administrative assistant for companies that are fast paced. You thrive with autonomy and are particularly good at building systems, managing moving schedules, and building strong relationships. You’re highly empathetic, able to understand the needs of others and proactively meet those needs without being asked.

Requirements

• Understand the top priorities of our executive team and help manage schedules and daily workflows to optimize for those priorities
• Book travel, including proactive research and planning for meetings with customers, colleagues, and other strategic connections for our leaders
• Optimize schedules to create more focused work time
• Draft emails and other communications on behalf of the executive team
• Manage multiple email inboxes
• Assist with internal scheduling and coordination for the team for important events like Craft + Commerce annual conference, team retreats, executive in-person reviews, and board meetings
• Track and update our internal systems including vacation requests, weekly progress reports, approving bills for payment, and expenses
• Support and contribute to research projects and presentations
• Assist in the creation of regular reports of the team’s key data and metrics
• Plan and prepare for team meetings and take detailed notes during meetings
• Liaise and collaborate with executive assistants to handle requests and queries from the Executive Team

Strong candidates will:

• At least 3 years of experience as an executive or administrative assistant or in an equivalent role
• Enthusiasm and belief in the ConvertKit mission
• Comfort with data, metrics, and creating reports
• Thorough experience with scheduling, organization, time management, and travel logistics
• Thoughtful, direct, and kind communication skills, both verbal and written
• Strong project management skills – you’re not afraid of tight deadlines and you keep your work organized and outcome-focused
• Comfort handling confidential and highly sensitive information with discretion
• A calm, professional, and approachable demeanor when handling sensitive issues or tricky changes in priority
• Comfort making adjustments and changes on the fly with a positive, collaborative attitude
• Strong social and emotional intelligence – you enjoy cultivating relationships with all types of people
• Adaptable and flexible – you’re comfortable handling miscellaneous projects and duties as needed

Benefits

Compensation

A monthly retainer for 40 hours/week. The pay rate will be between $30 – $45 / hour, based on experience.

Contract Length

This contract is for 6 months, with the possibility of extending the contract for another 6 months.

How to Apply

We know that most people hate interviewing (we relate!). We aim to make it as good an experience as we can, and part of that includes keeping you informed during the process.

Here’s what the full set of steps looks like:

• Written application
• A phone screen with someone on the hiring team
• A short homework assignment
• A technical interview to discuss the homework assignment and your technical knowledge
• A culture contribution interview

To get started, complete this application, including answers to the questions on the next page. We read every single application, and your responses to our application questions help put your experience into context.

ConvertKit is an equal opportunity employer. We value ersity in all of its forms, and we hire the best person we can for each role, no matter your personal background. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Administrative Associate

Location: anywhere in the U.S.

Who we are: Founded by a group of dedicated iniduals in 1997, Detention Watch Network (DWN) is a national coalition building power through collective advocacy, grassroots organizing, and strategic communications to abolish immigration detention in the United States. DWN is staffed by a small and growing team, committed to a vision of a world where every inidual lives and moves freely and a society in which racial equity is the norm and immigration is not criminalized.

Position Summary: Detention Watch Network is seeking an Administrative Associate to support our growing national organization and provide executive support to the Senior Leadership Team. The Administrative Associate will coordinate logistics for meetings and other events hosted by DWN, working closely with program staff and DWN’s travel management software. The Administrative Associate will also provide limited administrative and financial support of the organization, including tracking and processing invoices, collecting financial documentation from members, and maintaining accurate records. This position reports to DWN’s Managing Director. Some travel required. Detention Watch Network is committed to the recruitment and retention of staff that is reflective of the communities we work with. We strongly encourage applications from Black, Indigenous, people of color; immigrants; women; people with disabilities; members of the LGTBQ community; and other underrepresented and historically marginalized groups.

What you’ll do: Executive Support to the DWN’s Senior Leadership Team (Executive Director, Program Director, Managing Director)

• Manage Senior Leadership Team calendars and schedule meetings as needed.
• Assist Senior Leadership Team with travel arrangements and logistics needs, including processing monthly expenses reports.
• Coordinate gathering of materials for Senior Leadership Team in advance of certain meetings including researching background materials, articles, etc.
• Perform other duties as assigned.

Event Logistics Management

• Manage logistics for meetings and convenings, including booking meeting space and catering.
• Support DWN staff, members, and allies with travel and lodging needs, using DWN’s travel management software.
• Support with technology for virtual events, including Zoom setup and in-meeting tech support.
• Coordinate with vendors for events, including: childcare providers, interpreters, facilitators, venue staff, etc.
• Assist in board meeting preparation including reserving meeting space, hotel accommodations, order and set up of catered meals.

Finance and Administration

• Prepare and process invoices, pay bills, and other financial management tasks.
• Provide tracking and record-keeping of vendor invoices.
• Reconcile credit cards on a monthly basis.
• Other administrative duties, as assigned.

You’ll thrive in this role if this sounds like you: *While no candidate will possess every quality, the successful candidate will possess many of the following qualifications and attributes. Even if you aren’t sure but are excited about the position, we encourage you to apply!*

• Demonstrated commitment to DWN’s values
• Excellent organizational, writing, and verbal communication skills
• At least one year working in nonprofit environments
• Attentive to detail, with the ability to prioritize tasks and responsibilities
• Collaborative team player, enjoys working with teams and coalitions
• Proficient in Microsoft Office and ability to learn and work in new software
• Ability to travel to support meetings/events

We’re hoping you bring 1-2 (or more) of these bonus skills:

• Experience working on immigrant rights and/or racial justice issues
• Experience with nonprofit financial management
• Experience providing executive-level support, including calendar management
• Event management experience
• Fluent in Spanish, with ability to interpret and translate

Salary: $60,000 – $62,000 (plus an extra $2,000 for residence in a location that is over 25% above the federal average cost of living index, or $4,000 for residence in a location that is over 50% above the federal cost of living index).

Why work for DWN?

• Paid Time Off: Staff are eligible for 3 weeks their first year of employment; 4 weeks days during years two through seven; and 5 weeks after eight years of employment; plus we close for two weeks at the end of the year.
• Commitment to our staff: DWN invests in staff growth and professional development opportunities and is committed to providing regular feedback and opportunities for advancement.
• Crystal clear focus: Our team gets to work with dedicated and growing membership committed to the abolition of immigration detention.
• Wellness Fund: We know that this work can be physically and emotionally taxing, so DWN offers a wellness fund to all staff: a stipend of $500 per year to go towards personal health and self-care (yoga classes, therapy co-pays, massages, workout gearwhatever works for you!)
• Our team is awesome: You’ll be working with a group of smart, dedicated, and caring people who know how to have fun while getting a lot done in a low-ego environment!
• Added perks: we offer generous benefits and salaries, a monthly cell phone stipend to all staff, plus eligibility for an eight-week sabbatical after three years on staff.

To apply: Please send your resume and responses to the following questions to [email protected]. 1. Why are you excited about working at Detention Watch Network? 2. What is your approach to a role that includes a wide range of administrative, financial, and executive support tasks? How do you prioritize responsibilities and manage your time effectively? 3. Is there anything else you’d like to share with us? (optional) Application deadline: Applications will be reviewed on a rolling basis, with a priority deadline of March 24th. Target start date: early June 2023. Interview process: There will be a one-hour skills exercise, two rounds of interviews conducted on Zoom, and reference checks conducted for finalists.

Accommodations: Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application. While performing the responsibilities of the job, reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. Detention Watch Network is an at-will and equal opportunity employer. Applicants and employees shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual orientation, gender (including pregnancy and gender expression) identity, marital status, veteran status, medical condition, or any other protected classification. DWN is asking that all employees be vaccinated against COVID-19 and show proof of vaccination upon hire. We will consider requests for exemption on a case-by-case basis.

Job Opportunity: Administrative Manager

Full-time, Work from Home Position

Candidates located in the Washington, DC, region are preferred

About the Renewable Energy Wildlife Institute (REWI):

REWI is an independent, nonprofit science organization comprising leaders in the renewable energy industry, science and environmental organizations, and wildlife management agencies who collaborate on a shared mission: to facilitate timely and responsible development of renewable energy while protecting wildlife and wildlife habitat REWI works closely with over 40 renewable industry and conservation partners and many other advisors to build scientific research, strategies and tools, and best practices for environmentally responsible renewable energy siting and operations. Collaboration and sound science are fundamental to REWI’s work, with the efforts of our small, energetic team multiplied by the insight, support, and oversight of our Board, Committees, task forces, project partners, reviewers, and contractors.

REWI prioritizes a strategic and nimble approach, which allows us to remain a leader in developing solutions to pave the way for a sustainable, clean energy future where renewable energy and wildlife can both thrive. All team members engage in a variety of programs, projects, and activities, and a strong belief in our mission and dedication to our work is fundamental to all we do. Position Overview: The Administrative Manager supports REWI’s activities, working closely with and supporting the Executive Director as well as the research, outreach and engagement, communications, and operational functions of the organization. The Manager’s work is critical for supporting all aspects of the organization’s success at meeting REWI’s mission and strategic plan goals. The position manages key administrative and development projects and initiatives and supports ongoing administrative and development-related activities. This is an exciting opportunity to work at a cutting-edge, unique non-profit in an expanding and solutions-oriented field the dynamic intersection of renewable energy and wildlife conservation with many of the nation’s top renewable energy producers and conservation and science leaders.

Key Responsibilities: The Manager’s responsibilities will include, but will not be limited to:

• Supporting Board & Committee engagement, including scheduling meetings and calls, coordinating agenda and materials development, and taking notes and drafting minutes
• Coordinating development efforts, including Partner and Friend fundraising and pledging and engagement with other potential or recent funders; specific activities will include:
  • Supporting engagement with potential funders, including coordinating emails, scheduling calls/meetings, planning agendas, coordinating materials preparation, taking notes, and coordinating call follow-up
  • Tracking relevant data for all engagement in designated tracking sheet(s)/databases
  • Supporting funding proposal development, including identification of potential funding opportunities, development of proposals for new potential funding sources, and tracking of outcomes
  • Supporting the development and maintenance of materials targeted to current and potential Partners and Friends
• Coordinating logistics for REWI-hosted events as assigned, including scheduling, identification of venue, planning of social events, coordinating catering, and coordinating preparation of materials
• Managing the REWI constituent & fundraising database and contact lists, including playing a key role in supporting the selection and implementation of a new database
• Providing administrative support to the Executive Director including conducting research and developing briefings, drafting correspondence, planning travel, creating itineraries, making reservations, and processing expense reimbursements
• Providing general organizational administrative support, including making website updates; formatting documents; maintaining organizational calendars, files and shared mailboxes; supporting maintenance of REWI’s office/storage space in Washington, DC; and providing support for key REWI tech-based systems

Qualifications:

We are seeking applicants with the following minimum qualifications:

• Bachelor’s degree (or equivalent work experience) with at least four year of relevant work experience
• Knowledge and experience working in non-profit administration and/or development
• Support for and interest in REWI’s mission and eagerness to learn about REWI’s programmatic work
• Excellent writing and oral communication skills
• Exceptional attention to detail
• Proficiency with MS Office Suite (MS Outlook, Word, Excel, PowerPoint, and SharePoint) and remote conferencing platforms (MS Teams, Zoom Meeting and Webinar preferred)
• Knowledge of project management methodologies, processes, and tools, with proficiency in project management tools (e.g., Monday.com, Basecamp, Asana) preferred but not required
• Strong organizational and problem-solving skills
• Ability to maintain professional relationships with erse groups including REWI team members, industry representatives, researchers, agency personnel, and consultants.
• Ability to manage conflict and address challenging issues
• A collaborative team member who is proactive, flexible, and able to manage and prioritize a variety of tasks
• Ability to work independently and remotely without regular supervision
• Willingness to travel (3-4 trips per year for staff and Board meetings) and if based in the DCarea, make occasional trips to REWI’s office/storage space in downtown Washington, DC Location,

Compensation, and Benefits:

• This position is fully remote and requires a home office with a reliable internet connection. Candidates located in the Washington, DC, region are preferred.
• Candidates must be based in the United States and have authorization to work in the U.S.
• Salary is commensurate with the experience and skills of a manager with four years of work experience.
• REWI offers a generous, comprehensive benefits package, including medical, dental, disability, and life insurance (with REWI currently covering 100% of costs for employees), flexible spending account, retirement plan and match, cell phone and internet reimbursement, professional development support, and paid time off (including federal holidays, 15 days of vacation, 3 personal days, and 10 days of sick leave).

Administrative Coordinator

Fully Remote • Baltimore, MD • Administration & Programs

Department: Programs & Administration

Type: Full-Time, Regular

FLSA: Non-Exempt

Reports To: President & Director of Programs

Location: Remote

General Summary: For more than 60 years, The Jesuit Volunteer Corps, through solidarity and service with local communities, has fostered the formation of young people dedicated to a faith that promotes justice. the Jesuit Volunteer Corps has engaged brave young believers in vital service within poor communities, fostering the growth of leaders committed to faith in action. The global nonprofit and their network of over 12,000 Former Jesuit Volunteers support approximately 200+ Jesuit Volunteers each year as they work for justice in cities across the United States. For more information, please visit jesuitvolunteers.org.

Principal Duties and Responsibilities: The Administrative Coordinator runs JVC’s AmeriCorps program, supporting Jesuit Volunteers (JVs) and their agency supervisors throughout the year and liaising with Notre Dame Mission Volunteers staff. The Administrative Coordinator also provides operational and administrative support to the Program Team and with the Board of Directors.

AmeriCorps:

• Determines eligibility of agency positions for Notre Dame-AmeriCorps (NDA) membership by reviewing job descriptions and comparing to AmeriCorps requirements
• Provides Admissions Team with list to indicate to incoming volunteers which placements will likely be AmeriCorps eligible
• Offers AmeriCorps membership to incoming JVs based on list of eligible placements
• Determines additional AmeriCorps-eligible placements as needed to meet numbers
• Guides JVs through the enrollment process by facilitating all enrollment paperwork, processes and timelines
• Supports NDA staff in member (JV) orientation
• Notifies agency supervisors of their JV’s AmeriCorps status, instructs agency supervisors on their AmeriCorps duties
• Supports members and agency supervisors throughout the year and through NDA-specific processes
• Reviews biweekly timesheets and other paperwork
• Guides JVs through the exit process
• Liaises with NDA staff throughout the year
• Manages [ ] inbox

Program Support

• Manages [ ] inbox
• Assists with booking JV travel as requested by Director of Programs
• Assists Admissions and Hurley Fund Committee with certain stages of the award process

Board support

• Schedules committee meetings ahead of board meetings as needed
• Coordinates and communicates logistics for three Board of Directors meetings per year
• Creates board packets
• Takes minutes a board meetings

General Administrative Support:

• Acts as operator for JVC’s phone system
• Supports Director of Finance and Administration with management of Microsoft 365, including managing accounts for new and departing employees, maintaining Teams groups, and managing email lists.
• Manages [ ] inbox
• Distributes employment verification letters to current volunteers
• Fields employment verification requests from outside entities for current and former volunteers

Throughout this work, the Administrative Coordinator promotes JVC’s core values – social justice, simple living, community and spirituality – in all engagement and programming.

Requirements:

Education and Experience

• Experience effectively working independently and as a member of a team

Knowledge, Skills, Abilities

• Demonstrated initiative and leadership skills
• Strong intercultural communication skills
• Ability to initiate and maintain relationships from a distance
• Commitment to social justice, solidarity, and justice, equity, ersity, and inclusion initiatives
• Openness to learning about Ignatian Spirituality and Catholic faith tradition
• Demonstrated skill in prompt and professional verbal and written communication
• Comfort with technology for virtual teamwork
• Proficiency with Microsoft Office Suite applications
• Commitment to advancing racial equity by engaging in dialogue and reflection to understand how inidual, social and cultural racism manifests itself and the work we need to do inidually and as an organization to be anti-racist.

Physical Requirements:

To perform in this position successfully, an inidual be able to:

• Exert minimal physical effort with intermittent movement going from one place to another.
• Withstand prolonged periods of sitting in meetings or at a desk working with a computer.
• Exerting up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
• Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or fingers. Required to have close visual acuity to perform extensive work on the computer.
• Must have the physical ability to sit and/or stand for long periods of time and perform daily activities from standing/sitting for presentations to operating a computer and other office equipment.

Working Conditions

· Comfort with Zoom environment. This is a remote position.

Salary: $40,000 – $45,000

As an organization committed to advancing racial equity and inclusion, the Jesuit Volunteer Corps encourages applications from candidates of all ages, races, classes, gender identities, sexual orientations, religions, languages, and physical abilities.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Executive Assistant (Fully Remote or Hybrid (Charlotte, NC))

Req Id: 4543

Where you’ll work:

Our hybrid workplace model offers the freedom to work fully remote or occasionally in one of our offices. This is a remote position with a hybrid option for candidates based in Charlotte, NC.

How you’ll contribute:

As an Executive Assistant, you’ll be responsible for providing administrative support to several executives in the Technology department at Brighthouse Financial. The ideal candidate will have depth of experience in proactively managing executive calendars and a proven ability to collaborate at all levels of management as well as with internal and external partners.

In this role, you’ll get to:

• Schedule and maintain calendars in Outlook including appointments and meetings. Coordinate calendars of multiple iniduals to avoid conflicts and find appropriate times for meetings with internal and external associates, vendors and their assistants.
• Schedule travel to/from business trips including airfare, hotels, car service etc. and taking initiative to collect receipts and submit reimbursement requests promptly.
• Draft and revise correspondence and assist with the preparation and distribution of various reports and presentation materials including aggregating materials and formatting.
• Work collaboratively with the other executive administrative assistants within the business.
• Manage a wide range of administrative support tasks and provide general administrative assistance as necessary.
• Prioritize and manage multiple projects for the team and follow through on issues promptly and effectively.
• Coordinate and manage onboarding of new resources
• Lead, coordinate, and manage varying site level, organizational and other events
• Coordinate department’s administrative activities; may recommend improvements to administrative procedures.
• Maintain documents and records following administrative policies.
• Perform other duties as required or assigned.

We’re looking for people who have:

• 3+ years of related administrative experience in a dynamic, fast-paced environment
• Strong capacity to manage own performance independently and effectively, exhibiting excellent time management, strong organization and detail orientation.
• Proven sense of urgency with the ability to identify and articulate issues, offer solutions and follow issues through to resolution
• Demonstrated ability to prioritize and manage multiple projects with the ability to meet aggressive deadlines
• Customer-centric orientation focused on anticipating and meeting internal partner and external customer needs.
• Solid oral and written communications skills, including the ability to draft well-written correspondence. and communicate effectively across all levels of the organization
• Possess a high level of integrity, capacity for discreetly handling sensitive and confidential information, as well as the ability to maintain professionalism under pressure
• Highly collaborative and team focused
• Extensive knowledge of PC equipment and all Microsoft Office programs

Research shows some people may not apply for a role if they don’t check all the boxes of a job description. If you don’t check every box listed, that’s okay. We would love to hear from you.

What you’ll receive:

• Compensation Base salary ranging from [$55,000 to $65,000] plus competitive performance-based incentives determined by company and inidual results
• Flexible Work Environment Work fully remote or occasionally in the office to better thrive in all areas of life
• Paid Time Off Recharge with a minimum of 20 days of paid time off and 16 paid company holidays per calendar year plus paid volunteer time and paid study time
• Financial Health Work toward achieving your financial goals through our 401(k) savings plan with company match (up to 6%) and annual company nondiscretionary contribution (3%), 15% employee stock purchase plan discount, and financial counseling services
• Health and Wellness Enjoy competitive medical, vision, and dental plans plus tax-free health savings accounts with potential company contributions up to $1,000 per family
• Family Support Care for loved ones with up to 16 weeks of paid leave for new parents, back-up dependent care, dependent care flexible spending account, and up to a $25,000 lifetime maximum during your adoption, infertility, or surrogacy journey
• Life and Disability Support Gain access to company-paid basic life insurance and short-term disability insurance

Travel:

Less than 5%

The company and your department may occasionally gather in person throughout the year to foster a culture of belonging and promote team building. We’d love for you to join us during those company-wide and department-wide events to help you strengthen connections across the company.

Why join us?

Brighthouse Financial is on a mission to help people achieve financial security. Our company is one of the largest providers of annuities and life insurance in the U.S.,1 and we specialize in products designed to help people protect what they’ve earned and ensure it lasts.

We empower employees to collaborate and create space for people to bring their passion to work and make an impact. Our inclusive work environment fosters a culture that celebrates erse backgrounds and experiences. You can find out more about our company culture by visiting brighthousefinancial.com/about-us/careers/.

We’re proud to be a FORTUNE 500 company2 and recognized as one of Charlotte’s Healthiest Employers by the Charlotte Business Journal. We’re also honored to be named to Newsweek’s inaugural list of America’s Most Trustworthy Companies.

Executive Assistant to C-level

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

We are seeking a relationship-driven, organized and forward-thinking Senior Executive Assistant to manage scheduling, business travel, dynamic calendars, strategic initiatives, and general business related support for one of our senior leaders, who is part of Instacart’s S-Team. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on a monthly basis.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader
• Act as the gatekeeper for your executive, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible

ABOUT YOU

• A minimum of 5+ years consecutive Executive Assistance experience and direct experience supporting for C level, ideally a CFO
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Efficiency expert who leverages creative problem-solving skills
• A college or vocational degree, or equivalent experience
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
• Gifted scheduler (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office monthly to support meetings, events, and Team Jams

#LI-Remote

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$151,000$167,500 USD

WA

$145,000$161,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$139,000$154,000 USD

All other states

$126,000$140,000 USD

Remote Creative Services Administrative Assistant

Remote

USA_Remote

Full time

R231001065

Williams Lea is hiring for a Creative Services Administrative Assistant to work remotely Monday to Friday 9:00 am to 6:00 pm!

Pay: $23.75 hourly

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

The Senior Administrative Associate provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as calendar and phone management and intake of all creative projects through our client’s workflow management tool, Workfront. The ideal candidate will be a critical thinker and organized problem-solver with excellent communication skills, who is eager to learn and grow their understanding of Creative and Marketing project management and operations.

Job qualifications

• High school diploma or equivalent education
• Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience
• Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast-paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be self-motivated with a positive attitude
• Proven customer service skills are required to create, maintain, and enhance customer relationships

Job duties

(* denotes an “essential function”)

• *Perform work in administrative support, including, but not limited to, answering phone lines, and providing customer service.
• *Work with Client Manager to schedule photographer
• *Ability to use Event Management Scheduling software software to reserve spaces for photoshoots
• *Arranging for set up of photo rooms and coordinate backdrop
• *Collaborate with onsite Office Services
• *Provide back up coverage for Out of Office Team (Creative workflow coordinator)
• Pull monthly/weekly audit report and review for data errors
• *Coordinating batch uploads from photographers
• *Manage Workfront Creative Projects
• *Retrieving quotes, deadlines, and details from printing vendors
• *Manage Image library upkeep
• *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
• *Utilize appropriate logs and/or tracking software for all administrative support work
• *Ensure that job tickets are properly filled out before beginning work
• *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
• *Meet contracted deadlines for accepting, completing, and delivering all work
• *Troubleshoot basic equipment problems
• *Interact with clients in person, over the phone, via video or electronically
• Prioritize workflow
• Performs Quality Assurance on own work and work of others
• Answer telephone, emails, and place service calls when needed
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost-efficient manner

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Executive Assistant – Chief Growth Officer

REMOTE, US

ECOSYSTEM – OPERATIONS

PERMANENT

Xero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive.

At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world. This purpose sits at the centre of everything we do. We support our people to do the best work of their lives so that they can help small businesses succeed through better tools, information and connections. Because when they succeed they make a difference, and when millions of small businesses are making a difference, the world is a more beautiful place.

How you’ll make an impact

As Executive Assistant to the Chief Growth Officer (CGO), you will be the key point of contact for stakeholders of the CGO by providing exceptional support to this busy senior leader.

You will need to exercise a high degree of confidentiality, discretion and initiative when working with the CGO, Growth Leadership Team (GLT) and stakeholders to ensure they have confidence in your role. You will need to thrive on helping those around you by always being one step ahead, planning and prioritizing constantly as you go. Your ability to communicate effectively and think proactively is second to none. You will be a planner and a doer, finding comfort working in an ever-changing and fast-paced environment, and be happy to pitch in where needed.

What you’ll do

• • Anticipate the information, resources and organization needs of the CGO to ensure they can prioritize and undertake work in an informed way. CGO is fully briefed on important events, organizational developments, changes and other information.
  • Proactively manage and co-ordinate the CGO’s calendar and resolve meeting conflicts and prioritize issues.
  • Monitor and triage emails for the CGO to ensure communications are dealt with in a timely manner, create / manage actions or follow up on behalf of the CGO and respond directly where appropriate.
  • Organize, attend and facilitate PLT meetings and offsites, ensuring actions are captured and followed up to completion, ensure presenters are well prepared, pre-reads are sent in advance and meetings run smoothly.
  • Prepare agendas, minutes, and Board and other critical papers in a timely and accurate manner, including assisting senior leaders in the preparation, reporting, and analysis.
  • Liaise with stakeholders to ensure relevant information is received by the CGO within tight deadlines.
  • Continually look for ways to enhance the ways of working for the CGO and GLT and implement these.
  • Build and maintain highly effective business relationships to support the Product team to achieve the Product strategic objectives.
  • Coordinate extensive and complex domestic and international travel arrangements.
  • Provide excellent coordination and administration support to the CGO and GLT as and when required. This could include processing expenses, accounts, purchase orders, and other administrative support.
  • Support and mentor other operational and administrative team members, and lead by example to reinforce the Xero values and foster an open and inclusive environment.

Success looks like

• • Success in this role looks like the smooth management of daily operations, owning and managing a range of tasks and initiatives, presenting options and suggested next actions to support decision making, as well as follow up and #ownership seeing tasks through to completion. You’ll be working alongside the CPO and senior leaders so a confident, supportive, collaborative and can-do attitude is a must!

What you’ll bring with you

Critical competencies:

• Strategic thinker, data-driven and analytical in approach to solving problems.
• Systems and process-thinker; loves creating order out of chaos.
• Highly organized and action orientated
• High level of integrity and experience dealing with confidential and sensitive information
• Ability to work strategically and collaboratively across a global business
• Excel at building relationships and networks; influence others to achieve outcomes
• Thrives on helping others be their best selves and anticipating their needs before they are spoken
• Competent at triaging, managing and facilitating business-critical issues
• Competent and confident at facilitating and chairing meetings with senior leaders
• Versatile and able to work outside of the immediate remit

Experience:

• Significant experience (minimum 5 years) supporting C level / Senior Executives to Board level ideally in a fast paced global business.
• Proven experience collaborating and building trust and effective working relationships with senior stakeholders
• Proven ability to work independently, multi-task and deal with competing priorities.
• Understanding of Google suite (preferred)

Xero offers access to low-cost, high-quality health care options through Cigna and Kaiser (in CA & CO only)

Xero will match 100% on the first 3% of 401k contributions plus 50% match on next 2% of contributions

Employees enjoy 21 days of paid time off per year, plus 5 days of Xtra leave

Employees have 10 days of wellbeing leave to care for their minds, bodies, and families

US employees enjoy 11 paid holidays per year

Xero offers an industry-leading 26 weeks of parental leave at 100% pay

Xero offers a number of employee wellness programs, mindfulness and nutrition workshops, EAP, free flu shots, team meals, and a monthly wellbeing allowance

About Xero?

Diversity of people brings ersity of thought, and we like that. A collaborative and inclusive environment is important to us. Working at Xero will provide you with a erse and inclusive environment alongside people who will respect, challenge and support you to have fun while you do the best work of your life. We are a place where personal development, innovation, and well-being are not just inspired but celebrated.

We value our people and offer a wide range of compelling benefits and perks, including Xero shares and great parental leave policies. Xero’s collaborative culture is underscored by our values – #Ownership, #Challenge, #Beautiful, #Human and #Team – which empower us to understand and serve customers, attract top talent and continuously innovate. From the moment you step through our doors, you’ll feel welcome and supported to do the best work of your life.

Executive Assistant – Project Coordinator

At Landit

Greater New York / New Jersey or Remote

What We Do:

Landit is the leader in personalized career pathing to increase the success of women and erse groups in the workplace. Our platform one-size-fits-one solution enabling companies to attract, develop, and retain their talent.

We redefine the employee experience by providing each person with a personalized playbook that provides the tools, resources, know-how, and human connections they need to advance and navigate their career.

Landit is proud to partner with sector-leading organizations including Pfizer, ADP, Ford Foundation, Metlife, SAP, USTA, and Workday and we have members in over 70 countries.

We’ve been featured in exciting places such as WSJ, Fortune, Forbes, Inc., Good Morning America, Vanity Fair, and named one of the Top 10 Innovations that Made Women’s Lives Better by Fast Company.

We have raised over $20 million from blue-chip firms including NEA, Cue Ball, xFund, and Female Founders Fund.

Why We Do It

Knowing where you’re going is an amazing feeling, but sometimes the next step isn’t so clear. We are an entirely new approach to career fulfillment for everyone who’s stuck, looking to make moves, or simply wanting to do and achieve more.

We are the solution to that all-important question: Where Do I Start?

Our goal is to unlock the potential of everyone in the workplace so they can achieve success on their own terms. When you have what you need when you need it… That’s How You Land It!

Why You?

You are entrepreneurial and mission motivated, a curious self-starter and excellent communicator. You love working closely with others and bringing positive energy to the workplace. You excel in managing projects and can identify opportunities for improving our processes and contributing to the success of the business overall. You have the polish and presence to interact with corporate customers as well as entrepreneurs.

How You Will Change the World in this Role

• Oversee Webinar “Expert Sessions” Programs – manage the event planning process, including scheduling and related logistics for Landit’s robust offering of career and professional skill building webinars to our customers. Identify presenters from our network of Landit coaches, assist with presentation deck creation, preparation of event briefings, as well as gathering and analyzing feedback for continuous improvement.
• Execute Key Initiatives – engage in other programs designed to build loyalty and enhance the experience for Landit’s global community of coaches, including planning of quarterly coaching meetings/conferences, assisting with the recruiting, selection, and onboarding of new coaches, and providing assistance throughout their Landit journey.
• Provide General Administrative Support to SVP Coaching Excellence – assist with calendar management and meeting preparation.
• Be a part of the Team – understand Landit’s value proposition. Work cross-functionally to ensure planning considers company-wide impact.

Why We’ll Love You

• Bachelor’s Degree
• 2+ years of work experience in a fast paced environment such as a startup company, consulting firm, or large corporate firm
• Excellent Project Management and Event Planning Skills
• Manage webinar evaluation and feedback process
• Coordinate contracts and payments
• Maintain / update Coach Database as key management tool
• Self-motivated, well organized and able to adjust priorities on-the-fly while ensuring quality deliverables; detail oriented and analytical with a strong work ethic
• Possesses Global and multi-cultural fluency
• Curiosity to stay abreast of industry trends/research
• Appreciation for working with a close-knit team in a startup environment
• Excellent written and verbal communication skills
• Strong competency with G-suite and Microsoft products, as well as other software tools such as Basecamp, Workboard, Slack, Calendly plus event technologies

Why You’ll Love Us

• Personal Growth – We are committed to your success. Come learn, stretch, and grow without limitation.
• Change and Impact the World – Our platform touches and transforms careers and lives daily around the world. Every quarter, each teammate has dedicated days reserved to pursue their philanthropic and community passions.
• Health Benefits – We believe in investing in our team member’s well-being. That’s why we’ve partnered with the best to provide comprehensive health benefits including medical, dental, and vision coverage (and a few extras too). Our premium benefits keep you thriving while you’re doing important work.
• Investing In Your Future – Landit provides equity and a 401(k) retirement program as an investment in your long-term success.
• Ultimate Flexibility – Work remotely whether that’s at home in the city, the suburbs, or on the beach.
• A Compassionate and Joyful Culture – We work hard, celebrate the daily wins, and appreciate the little things. A sense of humor and good food are core to our culture. We love sending treats and surprise care packages to our team members!

Senior Administrative Assistant – Remote

Location Virtual, US CategoryAdmin/Corporate Services Job Id23004621

Responsibilities:

• Provide administrative support to multiple Directors and Managers to enhance the productivity and effectiveness of the department
• Manage complex calendars (including accepting, declining, and scheduling meetings)
• Help with scheduling appointments with internal and external clients
• Help with coordinate travel arrangements using Cigna’s preferred travel platform, CWT and expense submission.
• Meeting preparations-virtual/onsite (venue, food, equipment, meeting materials, etc.)
• Assist with presentation development (PowerPoint decks) as needed.
• Resource onboarding and off boarding
• Compiling and reporting data, manage financial recordings and resource mappings and projects.
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Prepare agendas for meetings as needed
• Take and distribute meeting minutes as required
• Participates in other duties and projects as assigned by Manager or Directors.

Requirements:

• A minimum of 3 to 5 years of administrative professional experience required
• Proficiency in MS Office (Word, Excel, PowerPoint, Confluence, etc…)
• Knowledge of SharePoint is preferred
• Knowledge of Concur (expense tracking program) is preferred
• Critical Thinking skills / Attention to detail / Team player
• Must know how to keep yourself and others organized and know how to determine which tasks are priority
• Ability to manage complex schedules via Outlook calendar for multiple clinicians
• Ability to handle a high volume of travel arrangements and expense reports
• Must be able to multitask in a fast-paced environment
• Make independent decisions on a daily basis, addressing the best way to handle specific tasks
• Communicate and collaborate with other departments on a daily basis

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

For this position, we anticipate offering an hourly rate of 25 – 38 USD / hourly, depending on relevant factors, including experience and geographic location.

This role is also anticipated to be eligible to participate in an annual bonus plan.

We want you to be healthy, balanced, and feel secure. That’s why you’ll enjoy a comprehensive range of benefits, with a focus on supporting your whole health. Starting on day one of your employment, you’ll be offered several health-related benefits including medical, vision, dental, and well-being and behavioral health programs. We also offer 401(k) with company match, company paid life insurance, tuition reimbursement, a minimum of 18 days of paid time off per year and paid holidays. For more details on our employee benefits programs, visit Life at Cigna Group.

About The Cigna Group

Doing something meaningful starts with a simple decision, a commitment to changing lives. At The Cigna Group, we’re dedicated to improving the health and vitality of those we serve. Through our isions Cigna Healthcare and Evernorth Health Services, we are committed to enhancing the lives of our clients, customers and patients. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: [email protected] for support. Do not email [email protected] for an update on your application or to provide your resume as you will not receive a response.

The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Executive Assistant – Remote

Location: US National

Description

Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and General Counsel.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 9,500 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We help content creators build sustainable businesses. From educational tools and cutting-edge plugins to ad technology that maximizes earnings without slowing down your site, our motivation is ensuring your brand and business grow in every respect.

We are striving to build an inclusive and erse team of highly talented iniduals that reflects the industries we serve and the world we live in. We are committed to creating a culture where everyone feels welcomed. We are looking for iniduals that will challenge us to continuously evolve and make Mediavine the employer of choice for people of all backgrounds. We strongly encourage minorities and iniduals from underrepresented groups in technology to apply for this position.

Diversity and inclusion aren’t platitudes to us; we take them seriously. Have a look at our team and read through our blog posts to learn more about our values and to discover if Mediavine is the place for you!

Position Title & Overview:

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you are skillful in the execution of administrative activities, with high attention to detail, organization and process. You have great time management skills and are able to act with limited guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our CPO and General Counsel.

Essential Responsibilities:

• Be a trusted partner to the CPO & General Counsel, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed
• Maintain an accurate and detailed calendar, manage incoming scheduling requests, proactively communicate changes to the team, as well as anticipate and respond to scheduling and travel conflicts, rescheduling as needed
• Ensure each executive’s time is aligned with their priorities through demonstrated understanding of the business
• Track tasks and projects to ensure appropriate prioritization is completed with respect to deadlines and organizational developments
• Provide administrative support in reviewing/editing documents and online resources
• Proactively coordinate onsite and offsite meetings, including all aspects of the meeting as needed (travel, technology, food, vendors, etc.)
• Provide support for in person and virtual Mediavine sponsored events attended by the CPO and General Counsel or otherwise as needed
• Manage all travel scheduling and arrangements, ensuring the CPO and General Counsel are aware and updated on itinerary changes during travel, and prepared upon arrival
• Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
• Assist in drafting important documents and presentation materials
• Attend meetings and daily briefings with or on behalf of the CPO and General Counsel, taking note of and following up on action items as needed
• Organize and maintain Google Workspace to include contract and invoice E-Filing
• Assist in the preparation of and/or response to communication needs in Slack, Notion or other platforms
• Find solutions to improve efficiency and organizational practices
• Provide special project support as needed
• Promote Mediavine on LinkedIn by sharing/reposting internally for likes and follows
• Perform any other relevant duties as assigned

Requirements

Location:

• Applicants must be based in the United States

Application Deadline:

• Application deadline is Friday March 17th, 2023, preliminary interviews will begin shortly after
• Additional applicants can be considered for future opportunities

You Have:

• Bachelor’s Degree in Business or related field, preferred
• 5+ years experience providing high-level administrative support to multiple executives
• Current experience in an Executive Assistant role providing remote support
• Strong proficiency with Google Suite required
• Experience with communication platforms like Slack, a plus
• Experience using Mac computers and Apple software
• Experience supporting assigned Executive(s) in a remote capacity
• Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Hangouts, Zoom etc
• Extensive schedule and travel management experience
• Experience providing concierge level support (remote or in person as needed) for executive travel and events
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process, working collaboratively with others as needed
• Strong relationship management skills, ability to build a personal network throughout the company and with key external contacts
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Experience working with discretion and confidentiality as appropriate
• Keen attention to detail and accuracy

Benefits

• Remote work environment
• Travel opportunities (remember those!?)
• Comprehensive benefits including 401k, Health, Dental, and Vision insurance
• Learning allowance
• Generous Vacation/Time off policies.
• Additional side benefits such as home-office upgrades, tuition reimbursement, paid gym memberships and wellness retreats, upgraded flights, cool swag and more.
• Company match charitable donations

Administrative Assistant

US – Remote

Full time

JR100203

Administrative Assistant I

NAB- Remote

Job Summary:

Under general supervision, responsible for supporting National Sales clerical needs as well as the day to day operations of the Department.

What you’ll do:

• Assist in the day-to-day functions: answering phone, checking messages, fulfillment of marketing orders, inputting and maintaining sales agents in system, updating and welcoming sales agents as necessary, and sending new Agent welcome kits.
• Work independently on projects as assigned by Management.
• Work closely with other internal departments.
• Identify, test, and document system “bugs” or issues with internal NAB system performance.
• Run daily, weekly & monthly reports for departments and sales partners.
• Assist in resolving customer problems.
• Assist in developing sales presentations and training materials.
• Gain knowledge of products and services; be able to explain products’ features and benefits.
• Maintain current knowledge base of competitors and industry at large, including Third Party Vendors.
• Participate in education and training programs.
• Ability to communicate with outside sales partners and all levels of management.
• Remain flexible and be able to handle high pressure situations.
• Work independently on projects.

What we need from you:

• A willing attitude to work hard and learn everything possible about the industry.
• Team oriented with a positive attitude.
• Strong computer skills, Typing 55wpm+, MS Office experience.
• Excellent math skills; strong organizational skills.
• Ability to work independently, and an aggressive self-starter.
• Exceptional communication skills, both written and oral; excellent phone presence.
• High School Diploma or equivalent.

North American Bancard helps businesses prosper through smarter commerce for all and we’re committed to building the next generation of payment technologies and experiences. More than 250,000 satisfied merchants trust us to process more than $34 billion worth of transactions every single year. Propelled by cutting-edge technology, user-friendly products, and features, and the best customer service in the business, we continue to innovate to satisfy our clients and their customers.

At North American Bancard, we celebrate ersity and create an inclusive environment for everyone. We are an equal opportunity employer.

Executive Assistant (Remote)

locations

USA – Remote, CA

USA – Remote

time type

Full time

job requisition id

R12549

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We’re looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.

About the Role:

CrowdStrike is looking for an experienced, self-directed full-time Executive Assistant to support both the VP of Operations & VP of GTM Applications. The ideal candidate will be highly collaborative, passionate about helping people, able to work with many different personality types and has the ability to adapt to different working styles. We need someone who meets challenges head on and is able to connect the dots and anticipate needs. They can operate with discretion and confidentiality and are able to communicate effectively across all levels. This person will be highly organized, detail oriented, and able to balance competing priorities.

Some of the core responsibilities include managing schedules, booking travel, planning events and meetings, taking detailed minutes, and helping onboard new hires. You will also have the unique opportunity to grow your skills by providing general Program Management Office (PMO) administrative support. Some examples of supporting the PMO would be monitoring project activities (i.e. ensuring project artifacts are completed in a timely manner), coordinating training, and assisting in managing program/project documentation (i.e. archiving old documentation).

What you’ll do:

• Manage complex calendars across multiple time zones, including domestic travel schedules, and agenda preparation.
• Manage special projects and collaborate with stakeholders on issues requiring finesse, flexibility, and patience.
• Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.
• Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
• Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.
• Ensure that the priorities for the VPs are cascaded to the appropriate administrative staff supporting key cross-functional partners.
• Partner closely with executives, VPs, business partners, and executive assistants on cross-functional events and scheduling.
• Manage external contacts and quickly identify the primary stakeholders; proactively understand who they are and why they’re important to the business, and track the communication needed to nurture the relationship.
• Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.
• Plan and implement multi-day offsites for the business unit, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
• Demonstrate a high level of professionalism and the ability to handle sensitive matters while exercising sound judgment, discretion, and confidentiality.
• Ability to address tough issues by identifying the problem, building consensus, and working toward a resolution.
• Consistently hold self and others accountable for specific actions and ensure commitments are fulfilled.
• Coordinate and assist with new employee onboarding activities to familiarize them with policies, best practices and playbooks.
• Coordinate, plan and assist with ongoing training including scheduling external training to advance skills to educating team members of changes to our existing processes and workflows.
• Act as a gateway to increase communication and information sharing across organizations.
• Proactively seek and engage in professional development; read professional publications, maintain personal networks, and participate in professional organizations.
• Facilitate PMO and GTM related activities as needed

What we’re looking for:

• 5-7 years’ experience supporting executives, with several years supporting VP and SVP levels
• Self-starter who is able to own projects to completion with minimal guidance and direction
• Experience working in a high-tech, start-up and/or publicly traded company
• Team player willing to jump in and help where and when needed
• Excellent organization skills, attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment
• Experience in working effectively under demanding deadlines, and ability to manage a range of tasks at any one time including prioritizing your own workload
• Bachelor’s degree preferred
• Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel
• Excellent verbal and written communication skills
• Demonstrated success where personal results and accountability are evident
• A passion for supporting high performance teams, with an understanding that every second counts!

#LI-DL1

#LI-Remote

Benefits of Working at CrowdStrike:

• Remote-first culture
• Market leader in compensation and equity awards
• Competitive vacation and flexible working arrangements
• Comprehensive and inclusive health benefits
• Physical and mental wellness programs
• Paid parental leave, including adoption
• A variety of professional development and mentorship opportunities
• Offices with stocked kitchens when you need to fuel innovation and collaboration

We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a erse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the ersity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.

CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact [email protected], for further assistance.

CrowdStrike, Inc. is committed to fair and equitable compensation practices. The salary range for this position in the U.S. is $70.000 – $130.000 per year + bonus + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

CrowdStrike participates in the E-Verify program.

Notice of E-Verify Participation

Right to Work

Executive Assistant – Office of the President

at Altium

United States Remote

Why Altium?

Altium is transforming the way electronics are designed and built. From startups to world’s technology giants, our digital platforms give more power to PCB designers, supply chain, and manufacturing, letting them collaborate as never before.

• Constant innovation has created a transformative technology, unique in its space
• More than 30,000 companies and 100,000 electronics engineers worldwide use Altium
• We are growing, debt-free, and financially strong, with the resources to become #1 in the EDA industry

We are seeking an Executive Assistant to join our growing team. The Executive Assistant must be proficient in all aspects of corporate administration, including having exceptional skills for managing active calendars of appointments, managing cost center budget, meeting coordination and event management, composing, editing and preparing correspondence which will include confidential information, arranging complex and detailed travel plans, itineraries, agendas for both domestic and international travel. In addition, this person may be asked to help coordinate company- wide events and communications, and coordinate with third parties on such activities.

A day in the life of our Executive Assistant:

• Completes a broad variety of administrative tasks: managing an extremely active calendar of appointments; collect, consolidate and analyze the data to generate reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and coordinating/ organizing both domestic and international travel
• Ensures a high standard of service and confidentiality to stakeholders, shareholders and corporate partners is maintained and enhanced. Provides a bridge for smooth communication. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Adapts and adjusts to a rapidly changing environment where priorities are shifting daily
• Attend staff and department meetings and assist in administrative management of the meetings; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required
• Ability to effectively represent the company in external settings (collaborators, partners, conferences)
• Seeks out, builds, and maintains trusting and collaborative relationships and alliances with others inside and outside of the organization
• A wide degree of creativity and latitude is expected. Content expert in Administration. Defines what broadly needs to be accomplished or built in order to meet the implicit and explicit needs of internal and external stakeholders. Successful leadership and management of strategic projects and Administrative matters. Strong track record of demonstrated success
• Demonstrates and inspires confidence and trust of others. Maintains the highest standards of personal integrity. Shows consistency between words and actions. Has a consistent track record of delivering on commitments. Presents the facts fairly and openly without bias
• Acts in the best interest of the business even when in conflict with own self interests. Deals constructively with own failures and mistakes. Seeks feedback to improve performance
• Adapts behavior in response to feedback and experience. Pursues opportunities to develop oneself. Demonstrates awareness of own strengths and weaknesses. Effectively enables others to navigate in ambiguous situations
• Performs other functions and duties as required

The specific experience, skills and expertise required for this Role include:

• Extensive experience in providing VP-level support and assistance at the highest corporate levels. 3+ years supporting executives at the C-suite level is preferred or equivalent
• Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors required
• Demonstrated relevant experience with Microsoft Office Suite and a general understanding of IT technology
• Excellent organizational, record keeping and communication skills (oral and written)
• A strong work ethic to generate high quality work under tight deadlines
• Must have a can-do attitude, be resourceful, and have an approachable demeanor
• Ability to anticipate and be proactive is critical (see the potential train wreck coming and step in to fix without direction from someone)
• Diploma, college degree preferred or other relevant qualifications
• Fluent in Both English is must, Mandarin is a plus

The salary range for this role is $80,000 to $100,000. Actual compensation packages within this range are based on a wide array of factors unique to each candidate and role requirements, including but not limited to skill set, years and depth of experience, certifications, and specific location.

What Matters to Us

• Big-thinking in pursuit of purpose
• Diversity of thought
• Courage of conviction
• Transparency of intent
• Ingenuity of AND
• Agility in action
• Adaptability of approach
• Grit in pursuit of mission

Also, we would like you to know

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Document Management Coordinator II – REMOTE

Job Locations Remote

Office and Administrative Support

Min

USD $17.00/Hr.

Max

USD $22.00/Hr.

Overview

This position ensures the accurate and timely preparation of correspondence appropriate to contract and service type. Prepares and proofreads correspondence. Works under moderate supervision.

Schedule: Tusday through Saturday, 11:30-8pm

Responsibilities

In this role you will:

• Process manual and automated approval and denial letters as appropriate under contractual requirements.

• Proof each letter to ensure the quality and accuracy of each letter prior to printing and processing for delivery. • Assist in audit process as requested/required. • Review and adhere to all Company policies and procedures and the Employee Handbook. • Document procedures for auditing UM Letters for each client. • Monitor vendor dashboards for completion of required tasks. • Identify and elevate letters issues to appropriate department supervisors/leads.

Qualifications

You should reach out if if you have:

• High School Diploma or the equivalent.
• Minimum 3 years relevant work experience in clerical support in a healthcare-related organization required; experience in a large insurance organization a strong plus.
• Effective word processing with proficiency using Microsoft Word and data entry skills required.
• Effective organizational, listening, and communication skills, attention to detail and proofreading skills are required.

What we offer:

• Salary Range: $17-22 / hour plus corporate bonus incentive
• Full range of benefits including Health, Dental and Vision with HSA Employer Contributions and Dependent Care FSA Employer Match.
• Generous PTO, 401K Savings Plan, Paid Parental Leave, free on-demand Virtual Fitness Training and more.
• Advancement opportunities, professional skills training, and tuition Reimbursement
• Great culture with a sense of community.

CareCentrix maintains a drug-free workplace.

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.

Executive Assistant

US – Remote

Full time

JR102109

Job Description

The Executive Assistant will be a dynamic and self-motivated inidual able to provide administrative support to the Chief Financial Officer (located in Salt Lake City, UT) as well as remotely support the Chief Strategy Officer and Chief Technology Officer, both located on the West coast. The right candidate must be flexible, organized, proactive and self-motivated, collaborative, and comfortable in a dynamic, fast-paced environment. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues across all levels of the organization, including Sales leadership and other Executives. This position also requires a professional demeanor, sense of urgency, attention to detail and the ability to prioritize and in-depth knowledge and experience in department administration, project management and project implementation.

What You’ll Do:

• Build strong working relationship with teams by organizing efficient communication and following up with deadlines and pertinent information.
• Provide administrative support, to include: calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, etc.
• Create, compose, and edit written material as-needed; handle correspondences of confidential nature.
• Propose and implement departmental process improvements to increase efficiency and effectiveness.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Prepare and manage monthly expense reports and organize and maintain files.
• Large-scale meeting and forums/off-site support including logistics coordination (secure venue, A/V support, catering etc.), pre-event material preparation, day-of set up, contract/payment processing as needed, management of minutes and other related activities; Oversight of coordination process when using resources.
• Coordinates Sales and Field Operations projects which entail collaborating with relevant stakeholders, planning, implementing, monitoring and evaluating projects.

Qualifications

• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment.
• Hands on department and project management experience (use of development tools, financial planning, etc.).
• Successful experience developing and leading an effective project team in a matrixed environment.
• Demonstrated ability to transform a collection of ideas into finished products (presentations or documents) and to manage a wide variety of activities.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required.
• Exceptional organizational skills with a demonstrated ability to work in an accurate manner. Ability to exercise sound judgment and determine priorities; Proactively anticipate and identify issues and propose solutions or takes steps to resolve.
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint preferred.

Tricentis Core Values: Knowing what we need to achieve andhowto achieve it is important. Tricentis core values define our ways of working and the behaviors we model that create an enjoyable and successful Tricentis life.

• Demonstrate Self-Awareness: Own your strengths and limitations.
• Finish What We Start: Do what we say we are going to do.
• Move Fast: Create momentum and efficiency.
• Run Towards Change: Challenge the status quo.
• Serve Our Customers & Communities: Create a positive experience with each interaction.
• Solve Problems Together: We win or lose as one team.
• Think Big & Believe: Set extraordinary goals and believe you can achieve them.

Why You’ll Love Working at Tricentis:

• Market conform salary + success-oriented bonus
• Supportive and engaged leadership team
• 401(k) plan, full benefits package available
• Company paid Disability and Life Insurance
• Hybrid work environment
• We’re a global company! Potential to visit one of our many offices around the world including in Austria, Australia, Belgium, Denmark, Germany, India, Netherlands, Singapore, Switzerland, Poland, United States, and the UK

Executive Assistant

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

ABOUT THE ROLE

We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on at least a quarterly basis.

ABOUT THE TEAM

The Executive Assistant team is a collaborative group of dynamic professionals who are the backbone of our Leadership team. Calendars, access, establishing Admin function, and finding solutions to large-scale opportunities that will forever change the way people feed themselves and their loved ones.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
• Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines and dynamic business needs
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible
• Respond quickly to administrative requests from leaders and peers

ABOUT YOU

MINIMUM QUALIFICATIONS

• A minimum of 5+ years consecutive Executive Assistant experience
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
• Gifted scheduler and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office up to quarterly to support in-person events and Team Jams

PREFERRED QUALIFICATIONS

• Direct experience supporting a senior leader
• A college or vocational degree, or equivalent experience
• Experience using Google Suite, Expensify and TripActions

#LI-Remote

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$131,000$145,000 USD

WA

$125,000$139,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$120,000$133,000 USD

All other states

$109,000$121,000 USD

Administrative Assistant

at Mozilla (View all jobs)

Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

To learn more about our Hiring Range System, please click this link.

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support. The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, utilize the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Schedules and maintains meetings, travel itineraries and prepares ad hoc related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Manages distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Crafts and distributes reports upon request which may require working across the organization to collect information. Identifies key issues and patterns from partial/conflicting data. Approaches complex situations and comes to the table with new and unique perspectives.
• Builds and reinforces open partnerships with leaders to help manage an effective and efficient working team while keeping all members organized, informed, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Perform ad hoc duties as assigned based on the business needs.

Specific Skills and Experience Required:

• 5-7 years proven experience providing administrative support to multiple leaders (Sr. Director or VP level), preferably in fast-paced, remote, global environments.
• Consistent track record setting and managing expectations.
• Effective communication and interpersonal skills.
• Receptive to learning and adapting to new experiences.
• Ability to apply thoughtful judgment to complex situations; Ensuring that you understand the “why” behind and beyond tactical instructions and directives.
• Dedication to confidentiality and discretion.
• Strong relationship building skills while maintaining composure under pressure.
• Teammate approach; ability to establish and maintain successful cross-functional relationships.
• Ability to work extensively with common sharing and communication apps, like GSuite and Slack as well as web-based apps like Expensify and Workday.
• You have an eye for details and a knack for planning and organizing multiple schedules across different time zones.
• Ability to anticipate next steps and take initiative, think clearly, creatively solve problems and make decisions under pressure.
• Experience creating and improving processes is a plus.

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to ersity, equity, inclusion, and belonging

Mozilla understands that valuing erse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C

#LI-REMOTE

Req ID: R2109

Executive Assistant

Clevertech is looking for an Executive Assistant to provide support for the select members of our management team. The perfect candidate is an operationally minded inidual that is passionate about creative problem solving and being the gatekeeper for fast moving people, ideas and teams. If you love multitasking and have the ultimate positive attitude to get things done quickly and efficiently, we want to hear from you.

Responsibilities Include:

• Scheduling
• Correspondence/communications
• Travel planning
• Tracking expenses
• Liaising with vendors and third parties
• Research
• Additional tasks as needed

Required Qualifications:

• Previous exposure to C-level executives in some capacity
• Combined experience of both executive assistant support and personal assistant support
• Ability to multitask and respond to frequently changing priorities
• Impeccable written and verbal communication skills
• Confidentiality, discretion, trust, reliability
• Bachelor’s degree
• Full-time, 100% remote role. Candidates must be located within the United States (W2) or Canada (T4)
• Must be able to pass a background check
• Typical daytime business hours (8a-5p EST), but must have flexibility to support during off-hour periods. Expectation to stay late or respond to messages outside of work hours when needed
• Requires some travel, sometimes on limited notice

CleverFit Traits

Adaptability

You are comfortable with ambiguity and change, flexible with ideas, and are able to set priorities in a changing environment

Communication

You communicate with colleagues and clients effectively

Collaboration

You are reliable to your colleagues and are able to give constructive feedback to your team members to help them improve

Professionalism

You are punctual and responsive, and show up as a polished remote professional (zoom background, distraction-free space, good functioning equipment, adequate lighting)

Growth Mindset

You actively seek opportunities to continuously improve

Kindness

You approach work with genuine care and are a delight to work with

Agile

You thrive in a fast paced environment and can deliver quality work quickly and with grace

Benefits of joining the Clevertech team

We know that people do their best work when they’re taken care of. So we make sure to offer great benefits:

• Competitive Salaries
• 1 Month Paid Time Off For You
• Personal Development Fund
• Tenure-Based Rewards
• Flexible Family Leave
• Clevertech University
• Clevertech Gives Back
• Amazing Culture & Strong Community
• Getting Hired

Our team is made up of people that are not only from different countries, but also from erse backgrounds and disciplines. Our focus on employing respectful, introspective and collaborative talent is what powers our company and our success.

Vendor Operations Coord II ( Remote/Virtual)

remote type Fully Remote

locations Tempe AZ

Idaho Virtual Location

Indiana Virtual Location

Nevada Virtual Location

time type Full time

job requisition id R240983

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People!

The Procure to Pay department is seeking a Coordinator to work in the Supplier Income & Billing Team to partner with Corporate Category Management, Divisions, & Vendors to establish allowances & research disputes within the US Foods systems and operations. The job functions will include, but are not limited to, the review and setup of purchase allowance agreements/programs and researching/resolving vendor disputes based off these programs.

This position is remote/virtual which means the work can be completed from anywhere in the United States except Hawaii or United States Territories.

The weekly working hours are in Arizona time which will vary from PST and MTN time depending on the time of the year. Monday through Friday.

RESPONSIBILITIES:

• Collect and review documentation from Corporate or the ision which allows the accurate setup of agreements/programs resulting in accurate vendor billings
• Collects and reviews documentation from Corporate or the isions for one off billings
• Research program pricing to determine accurate invoicing to the vendor
• Maintain and update existing agreements/programs due to additional product exclusions, new items, price/product changes, billing cycles, etc.
• Act as a liaison between the ision and internal departments as needed
• Act as subject matter experts on process inquiries and procedure validation
• Assist in one-off projects.
• Assist with developing and maintaining standard operating procedures for training

Education:

• High school diploma or general education degree (GED) is required. Associates/Bachelor’s Degree preferred.
• Some post-high school nationally accredited coursework strongly preferred

Knowledge/Skills/Abilities:

• Intermediate or greater skills in Microsoft Excel required
• Experienced MS Excel (VLOOKUP’s, PivotTables, etc.) is preferred
• Experience with contract analysis is preferred
• Must be able to prioritize and manage multiple tasks and adhere to deadlines
• Ability to learn and process knowledge quickly while paying close attention to detail.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Must be able to work in a telecommuting environment with acceptable internet connection and dedicated home office space

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $20.00 and $22.00 per hour. In New York City, the expected compensation for this role is between $20.00 to $22.00 per hour. In California and Washington, the expected compensation for this role is between $20.00 to $22.00 per hour.

Other benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

Administrative Assistant

(Part-time)

REMOTE

CORPORATE – OPERATIONS

PART TIME

The Administrative Assistant for Strategic Initiatives will be responsible for providing support to the Strategic Initiatives Division and will work closely with isional leaders to handle administrative needs that will support accelerated growth and promote positive culture in a dynamic environment. This inidual will report to the Divisional President.

Important Details

• Position is 20 hours per week and remote.
• Reports to the Divisional President of Strategic Initiatives, and works closely with Divisional Leaders.

Job Description:

• provide administrative support to the Strategic Initiatives Region. Handle administrative requests from senior leaders.
• Execute the Staff, Coordinator, and Partner Appreciation strategies for celebrations, milestones, recognition, and development.
• Support Staff Culture strategy
• Coordinate details for retreats and in-person site visits
• Organize travel logistics, planning, and implementation of content and support materials for metro retreats and other travel needs
• Assist with communication across multiple staff and coordinator platforms

Skills needed:

• Excellent communication skills (verbal/written/computer)
• Proofreading
• Ability to work well in a team environment
• Self-motivated
• Proficiency in Canva and learn Apartment Life program management systems
• Organization, Detail Oriented, Great Time Management
• Tech/Computer Skills (Social Media, LinkedIn, chat apps)

Executive Assistant

• Administrative
• Remote
• ID:1136-493
• Full-Time/Regular

At Make-A-WishAmerica, we are more than a great place to work our work is life-changing.Together, we create life-changing wishes for children with critical illnesses. Nearly 40 years ago the inspiration for Make-A-Wish began with one little boy’s wish to be a police officer. Today, together with our volunteers, donors, staff and supporters, Make-A-Wish has granted more than 500,000 life-changing wishes and transformed countless lives.

THE ROLE

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the President. The Executive Assistant also serves as a liaison to the board of directors and associated committees (board executive committee, governance, culture, compensation, and nominating (GCCN) committee) and senior management teams; organizes and coordinates executive outreach and external relations efforts.

WHERE YOU COME IN

As the Executive Assistant you will:

• Prepare internal and external communications, memos, and meeting minutes.
• Put together meeting materials, presentations, and reports.
• Prepare reports, analyze data and information, and summarize for President/CEO.
• Maintain files and records related to department activity, committees, and staff, which may be of highly sensitive and confidential nature.
• Ensure that the minutes of the meetings of the National Board, are accurately recorded, appropriately distributed, and approved and records kept on file.
• Issue notices of meetings and deadlines as specified in established policies and procedures, and/or as requested by the President/CEO, Board/committee/Council chairs.
• Authenticate and maintain the integrity of the corporate records and serves as the custodian of the Seal of the Foundation.
• Keep a register of the name and address of each chapter and of each chapter’s board of directors, officers, and designated Leadership Council Delegates.
• Handle written notice of chapter appeals, requests for special meetings, resolutions proposing amendments, candidate referrals for national leadership positions, and resignations from the National Board.
• Ensure that meeting agendas and support materials are prepared and provided to the National Board and/or to assigned committees in a timely manner.
• Prepare annual committee workbooks for distribution to committee members prior to their first meeting at the beginning of each committee year (Oct. /Nov).
• Orient new members of the National Board, new National Board Chair, national-level committee chairs, new chapter Executive Directors and key national office staff on governance-related procedures and functions.
• Work closely with Corporate Counsel to ensure that standard non-profit legal requirements and the Foundation’s specific bylaw requirements are met relative to the corporate records.
• Work with meeting planner to set-up meetings of the National Board, Leadership Council, and/or national committee meetings.
• Book all travel arrangements ensuring all required travel documents are in order.
• Prepare accurate and timely expense reports.
• Perform other job-related duties, as assigned.

WHAT YOU’LL NEED

• Bachelor’s degree in Business Administration or related field required.
• 8+ years of experience supporting C-Level Executives, preferably for a CEO.
• Experience in CRM databases preferred.
• Proficient in Microsoft Office Suite.

WHAT WE OFFER

BENEFITS

• Competitive compensation with annual incentive potential
• Comprehensive benefit package: Medical, Vision*, Dental*, Wellness
• Health Savings Account and Flexible Spending Account Options
• Health Reimbursement Account fully funded by Make-A-Wish
• Short Term Disability*, Long Term Disability* and Life Insurance
• Additional Insurance Plans: Accident, Critical Illness, Hospital Indemnity, Pet Insurance through Figo
• 401(k) Retirement Savings Plan with 5% match after one year of service

TIME OFF

• Up to 15 PTO days
• 10 Sick Days
• 11 Paid Holidays
• 2 Volunteer Days after one year of service
• 2 Personal Days accrued annually
• Maternity Leave

ALSO…

• Employee Awards and Recognition Programs
• Inidual and Leadership Development
• Discounts and special offers for theme parks, events, hotels, concerts, and movie tickets

*Monthly premiums paid for the employee for vision, dental, and short/long term disability.

Diversity, Equity & Inclusion Vision

Make-A-Wish is committed to championing ersity, equity and inclusion, fostering an organization that is accessible and welcoming. In turn, we are uniting communities to help make more wishes possible.

• Our mission is most effectively fulfilled through a commitment to ersity, equity and inclusion as core values and practice.
• It is only through our mosaic of different cultures, perspectives and experiences that we can grant life-changing wishes to every eligible child.
• As the world’s largest wish-granting organization we stand against racism and intolerance and are committed to representation and acceptance, creating a sense of belonging, and practicing fairness in creating opportunities for our wish families, volunteers and staff.

Administrative Assistant, Medical Analytics & Insights (GMEI)

locations

United States – New York – New York City

United States – Remote

time type

Full time

job requisition id

4878242

ROLE SUMMARY

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both inidual and company success; be part of an ownership culture that values ersity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

This role will be responsible for providing operational support to the GMEI Medical Analytics Leadership Team and other supporting functions with the GMEI organization as needed. The role involves leading/supporting several project initiatives as well as day-to-day operational responsibilities. The (GMEI) Medical Analytics & Insights Project Administrative Assistant will provide global operational support to the Medical Analytics & Insights leadership team, including, but not limited to:

• Operational management
• Finance and Budget Management
• Meeting management
• Vendor Management
• Operating Plan support
• Project management
• Communications support

ROLE RESPONSIBILTIES

Operational Management

• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team, including complex calendar management, trave & expense report support and meetings.
• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team with meeting planning, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
• Provide support for various Medical and Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
• Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
• Handle confidential matters on a regular basis.
• Coordinate and provide key information to other business units & teams as requested, and as appropriate.
• Manage document resources on SharePoint site.
• Assist with onboarding of new colleagues as requested.
• Update team organizational charts and distribution lists as requested.
• Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.

Finance and Budget Management:

• Responsible, with minimal oversight, for all aspects related to financial set up, approval, and management of financial projects (e.g. Purchase Orders, forecasting, payment tracking).
• Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
• Act as a single point of contact for issue resolution related to management of vendor related purchase orders including creation of new vendors, resolution of invoice payment delays and duplications
• Serve as business process owner for providing training and guidance on financial systems/processes to members of the team

Meeting Management:

• Manages key meetings, including agenda development / coordination, generation of minutes, and follow-up on any actions
• Ensure logistics are in place and ready for seamless execution (e.g. calendar invitations, meeting room, technology set-up)
• Provide operational support to key Off-Site meetings, including agenda and slide development, liaising with any external vendors/guests, and logistics oversight.

Communications:

• Supports the execution of the team’s communication strategy which includes use of existing tools such as newsletters and videos

BASIC QUALIFICATIONS

• Experience working at the executive operational level at Pfizer
• Undergraduate degree (BS/BA) or equivalent experience
• 3-5 years of pharmaceutical industry experience. Pfizer experience preferred
• 5+ years of experience as an executive operational assistant or coordinator experience
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders
• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
• Strong verbal and written communication skills – ability to mobilize team members and engage leadership
• Demonstrated project management experience
• Business acumen, Decision making, and demonstrated flexibility
• Ability to navigate internal organization/processes
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint &; Box.
• Ability and willingness to handle special projects
• Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent

NON-STANDARD WORK SCHEDULE, TRAVEL, OR ENVIRONMENT REQUIREMENTS

• US Travel of up to 5% of the time.

Other Job Details:

Additional Location Information: US – remote

Eligible for Relocation Package: No

#LI-PFE

The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.

Relocation assistance may be available based on business needs and/or eligibility.

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

#LI-PFE

Executive Assistant

new york, new york(remote)

$26.38 – $26.39 per hour

temporary

high school

shift: First

work hours: 8 AM – 5 PM

category business and financial operations occupations

reference AB_4178376

Job details

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support – calendar, expense, travel – at ratios of up to 7:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

**This role will be 100% remote in EST hours

Responsibilities

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Skills

• Administrative Duties

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Title: Event Operations Coordinator

Location: US Remote

Description

About PSI

At PSI, our mission is to help people meet their potential. That is our core purpose, enabling our vision to empower people in their careers and drive organizational success. We achieve this by being the leading global workforce solutions provider that fuses science, technology, and expertise to deliver best-in-class testing, assessment and development products and services.

PSI’s culture is as strong as the people who embody our core values. These include our drive to work together as one team, to be dependable in our pursuit of rigor and excellence, to value people and respect everyone’s talents, to embrace ersity in perspectives and culture, and to think creatively with the willingness to experiment.

About the Role

We are seeking an experienced Operations professional to join PSI to support coordination of vendor resources for large multi-day testing events. The ideal candidate is responsible for securing Test Center Administrators (TCAs), and venue arrangements across North America. Additional responsibilities will include TCA applicant vetting and handling of billing/expenditures. You will be an essential part of the success of each administration.

MAJOR RESPONSIBILITIES:

• Based on candidate demand projections identify appropriate staffing ratios for each test center location
• Schedule and coordinate venue arrangements
• Effectively communicate to large applicant pool program requirements and training information
• Assist with delivery of TCA training to ensure staff preparedness
• Act as liaison between PSI internal departments and outside vendors to ensure AP process is timely & accurate, including but not limited to coding of invoices and resolution of issues
• Remain on budget by always seeking the best prices for supplies and services
• Participate/observe test administrations as necessary to identify areas of improvement and process efficiencies
• Provide frequent reporting updates to key stakeholders
• Communicate and work closely with various departments in the company, in particular the Manager of Event Testing and Director of Operations
• Track and manage Government seating requests daily correspondence with outside parties to meet the test volume request needs for their candidates on a daily basis and track on an excel file.
• Track and manage Government and Certification/Licensure Mobile testing requests- email communication with external and internal parties and track on an excel sheet for client’s mobile testing needs.
• Assist with new site entry and testing center session set up in the PSI Internal testing platform.
• Run daily reports for seating capacity review and for specific test site exam information.
• Run daily reports for Government seating capacity review and needs.
• Assist with Government and Certification/Licensure Test Window outreach and capacity needs- correspondence with outside parties for test window participation and test volume needs.
• NBSTSA
  • Set up new proctors
  • Set up new sites
  • Add new sessions
  • Correspond with client, Program Directors, and proctors
  • Tracking payment preferences for each school and provide payment info to accounting monthly
  • Work with accounting to request updated W-9 and contact info as needed
• International Exam Requests
  • Contact Sites to coordinate TT scheduling
  • Maintain sites and current statuses including military sites
  • Correspondence with Client Services, Test Centers, AMP Int’l Scheduling Team, and sometimes proctors
  • Work with AMP Int’l Scheduling Team via Int’l Exam SharePoint Roster to track TT requests and update as scheduled
  • Open confirmed date/time in Aspen so AMP Int’l Team can schedule
• Pencil and Paper Exams
  • Correspond with exam host, client, and proctors to confirm exam details, number of TCA’s needed, and start times.
  • Locate Test Supervisor to assist with confirmed exams and provide them with the exam details, shipping information, and site info.
  • Update SharePoint file with exam details so the team in Olathe knows how many TT will be testing, where to ship the materials, and payment summary.
  • Send final details to host and Test Supervisor 2 weeks prior to exam date.
  • Assist on exam date if any questions/issues arise.
• Mobile Exams
  • Work weekly with the MA HRD team and our third-party vendor to coordinate testing details, venues, and billing information.
  • Maintain Mobile Event Requests Form entries that are submitted and work with our third-party vendor to get a quote.
  • Assist with any additional needs as requested by you.
  • Monthly GA Hearing Aid exam confirm proctors, request exam materials, and provide rosters.
• Assist with ACT Command Center during exam administrations.

POSITION REQUIREMENTS:

• High school diploma or equivalent required, associate degree preferred
• Significant experience as an operations coordinator or similar role
• Able to prioritize tasks and work independently
• Highly organized with an aptitude for problem-solving
• Strong communication skills required to coordinate with various functional groups
• Strong computer skills
• A basic grasp of accounting terms and practices are a plus, but not required
• Project management experience is also a plus but not required

Benefits

PSI offers a competitive and comprehensive benefits package inclusive of:

Medical, Dental, Vision, Life, and Short and Long-Term Disability Insurance

Flexible Spending Accounts

• 401k plan with company match
• Generous PTO and Holiday Pay

Executive Assistant I

• Job ID 1545
• Work From Home – USA
• Full-Time
• Regular

Job Description

SUMMARY:

Reporting to the Executive Assistant III, this position provides administrative support for the Executive Department, performing highly confidential and sensitive tasks and interacting with PHI executives, staff, and the general public.

This position is currently remote; however, it may require some in person duties, including meeting set up, clean up and staffing of regularly scheduled and ad hoc meetings, organizing historic files and materials; and eventually, this position may change to working in-person if needed or required by the CEO.

Regular schedule for this position is Monday to Friday 8:30am 5:30pm, Pacific Time.

Full salary range for this position: $66,843 to $96,905 per year. The typical hiring range for this position is from $66,843 (minimum) to $81,874 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinates travel arrangements and registration for meetings. Pull flight options for Executive Assistant III (EAIII) review, book approved flights, create travel itineraries, agendas, directions, meeting materials and other pertinent information to executives.
• Coordinates changes in travel, including canceling or rescheduling of flights, hotels, meetings, and conferences.
• Maintains confidentiality at all times.
• Exercises discretion in disseminating information.
• Coordinates, schedules, organizes, and prepares various internal and external meetings for department, collaborations, or affiliations, including reservations and facility arrangements, audio visual needs and arranges for food or refreshments for meetings.
• Provides support to EAIII for event planning, including venue coordination and logistics.
• Prepares meeting information and event/conference packets including for large events.
• Updates CEO contacts, including researching and verifying information.
• Completes forms, such as travel claims and documentation, following PHI internal procedures.
• Compiles, prints, and assimilates confidential and sensitive documents for executives. Composes letters and memoranda in response to incoming mail or calls, such as thank you letters and requests for meetings.
• Manages CEO corporate credit card statement, billing, and expenses reconciliation, including following-up on missing receipts.
• Records and transcribes minutes of Board and/or other meetings.
• Proofreads, edits, and finalizes documents and letters.
• Maintains Executive Department electronic filing system.
• Manages payment and use for department teleconference line
• Enters data into Salesforce, PHI’s customer relationship manager (CRM) platform.
• Performs other duties as assigned.
• Provides assistance to the other departments when needed.

QUALIFICATIONS To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• Minimum five years of progressively increasing administrative experience
• Associates degree required, or substitute with two years of additional related experience

Other Qualifications

• Excellent administrative skills, with a focus on accuracy, timeliness, attention to detail, tact, and confidentiality
• Ability to read and understand basic business documents and communications and determine if further review is needed.
• Ability to adapt to changing priorities, work to deadlines, accept responsibility, and display initiative
• Ability to demonstrate strong problem-solving/organizational/planning/project management skills and work ethic
• Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
• Effective communication and interpersonal skills, and the ability to interact confidently and credibly in a variety of contexts and at various levels
• Ability to work with minimum supervision to manage multiple competing tasks and prepare material that requires strong attention to detail, using succinct language and applying correctly the rules of syntax, grammar, spelling and punctuation
• Diplomatic, ability to exercise proper discretion and judgment in giving out information and referring callers
• Ability to demonstrate high level of confidentiality
• Ability to make objective decisions
• Excellent organizational skills
• Excellent Computer Skills including Microsoft Office suite (Excel, PowerPoint, Word) including the ability to schedule meetings in Outlook, use Outlook email, task manager
• Familiarity with Salesforce preferred
• Experience with back-end website content upload, CMS/CRM/EMS platforms preferred

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

Administrative Assistant, Healthcare

Job Locations US-Remote

Requisition ID 2023-85712

# of Openings 5

Job Function Clinical

Job Schedule Regular Full-Time

Job Introduction

Maximus is currently hiring Administrative Assistants to support the CA PASRR program. The Administrative Assistant performs administrative tasks to ensure compliance with all contract level requirements, including conducting telephonic follow-ups and reviews for contracted services.

This position also verifies submitted screens for diagnosis or suspicion of serious mental illness (SMI) for General Acute Care Hospitals (GACH) or Skilled Nursing Facilities (SNF). The incumbent schedules field assessments for contract services and enters referral data into the database system, ensuring quality levels meet contract and company standards.

Essential Duties and Responsibilities:

• Responsible for completing phone screening follow-up for admissions and continued placement in General Acute Care Hospitals (GACH) or Skilled Nursing Facilities (SNF), utilizing federal and state criteria
• Review and communicate information with providers, utilizing computer database system for determining on-site assessment completion
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage
• Identify and resolve data errors
• Answer Help Desk calls and/or emails

Minimum Requirements:

• High school diploma or GED required; Associate or Bachelor’s Degree within field of study in Psychology, Social Work or a related Mental Health field preferred
• Requires at least two (2) years of experience working with iniduals with a mental health diagnosis
• Ability to work within a tight turnaround time assuring contract compliance

Home Office Requirements:

• Maximus provides company-issued computer equipment
• Reliable high-speed internet service
  • Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
  • Minimum 5 Mpbs upload speeds
• Private and secure workspace

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.

Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.

Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation.

Posted Min USD $9.62/Hr.

Posted Max USD $30.00/Hr.

Executive Assistant

REMOTE

G&A BUSINESS OPERATIONS

FULL-TIME

REMOTE

Labelbox’s mission is to build the best products to align with artificial intelligence. Real breakthroughs in AI are reliant on the quality of the training data. Labelbox’s data engine enables organizations to dramatically improve the quality of their training data, which makes their machine learning models more accurate and performant. We are determined to build software that is more open, easier-to-use, and singularly focused on helping our customers get to production AI faster.

Current Labelbox customers are transforming industries within insurance, retail, manufacturing/robotics, healthcare, and beyond. Our platform is used by Fortune 500 enterprises including Allstate, Black + Decker, Bayer, Warner Brothers and leading AI-focused companies including FLIR Systems and Caption Health. We are backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures (Google’s AI-focused fund), Databricks Ventures, Snowpoint Ventures and Kleiner Perkins.

Labelbox is looking to add an Executive Assistant to the team to support our C-level executives.

Responsibilities:

• • Assist up to 3 C-level executives in daily business activities: manage and respond to a high volume of emails, manage and organize complex and demanding calendars and inboxes.
  • Anticipate the needs of management while consistently staying ten steps ahead; balance conflicting priorities.
  • Provide administrative and project management support for our C-level executives.
  • Help in coordinating key internal and external meetings.
  • Proactively identify any gaps and weaknesses within the company and take appropriate action to resolve them.
  • Promote and grow company culture; participate in the planning and execution of company events .
  • Partner with People Operations to work on a host of people initiatives ranging from new hire onboarding, learning and development programs, and cultural programs.

Requirements:

• • Experience working in high-growth start-up environments and comfortable with project management
  • Experience supporting multiple C-level executives simultaneously
  • Strong attention to detail when handling priorities, projects, and deadlines
  • Excellent written and verbal communication skills, including meeting facilitation
  • Skilled with creative and critical thinking
  • Ability to anticipate and prioritize needs of various stakeholders simultaneously
  • Proficient in tech and office software such as calendars, spreadsheets, Slack
  • Flexible when it comes to responsiveness and adaptive to an ever-changing environment
  • Track record of problem-solving abilities and making things happen
  • Approaches challenges with a positive attitude and a solutions-oriented perspective

Labelbox strives to ensure pay parity across the organization and discuss compensation transparently. The expected annual base salary range for this United States based position is $64,000 – $85,000. This range is not inclusive of any potential equity packages or additional benefits. Exact compensation varies based on a variety of factors, including skills and competencies, experience, and geographical location.

Do great work. From anywhere.

We hire great people regardless of where they live. Work wherever you’d like as reliable internet access is our only requirement. We communicate asynchronously, work autonomously, and take ownership of our work.

Administrative Assistant/Sales Support Specialist

locations

Newport Beach CA-700

Remote

time type

Full time

job requisition id

R10258

Job Description:

Pacific Life is investing in bright, agile and erse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Wholesaler Support Specialist to join our RSD Wholesaling Team.

As a Administrative Assistant/Wholesaler Support Specialist, you’ll play a key role in Pacific Life’s growth and long-term success by providing administrative services and assistance to the external sales team (Life, Annuity and/or RIA).

How you will make an impact:

• In-take meeting requests and details from Field Wholesalers (FW) to enter details into our events planning tool accurately.
• Coordinate communications/notes to financial professionals or COIs in support of their territory. Comply with compliance retention requirements for communications.
• Facilitate the ordering and shipping of gifts and promotional items in support of the territory as requested by the Wholesaler. Promo items will be ordered through a centralized promo system.
• Assist with the mailing of marketing materials in support of the FW, as requested.
• Support the FW’s expense reporting by collecting receipts and entering expenses into our corporate expense reporting system. All reports must be reviewed and signed-off by the FW.
• Answering phone calls in a polite and professional manner.
• Arrange travel and accommodations for FWs as needed for travel within the territory.
• Share ideas to improve processes or opportunities for improved advisor experience with the team.
• Complete adhoc projects as assigned in a timely and accurate manner

The experience you will bring:

• Strong team player who wants to partner with internal and externals sales partners to help make the territories successful.
• Competent with technology and the open to the adoption on new tools to improve efficiency in the department.
• Ability to interact comfortably and professionally with a variety of iniduals from financial advisors to internal sales partners.
• Demonstrated proficiency in written communication, including a proven ability to create concise, grammatically correct, audience focused correspondence.
• Knowledge of business software applications including the ability to create and use complex Word documents, Excel spreadsheets, and databases.
• Salesforce experience strongly preferred.
• Strong organizational skills and the ability to address and juggle multiple daily priorities and requests.

More reasons to join:

At Pacific Life, the work we do matters. We work passionately each day to drive our company forward while enjoying job security, flexible scheduling, and great opportunities for career growth.

You belong at Pacific Life

At Pacific Life we believe you belong. We foster a culture of belonging, a space where all employees are empowered to be authentic. We embrace and celebrate ersity, create a culture of equity and inclusion, and value and respect every employee.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

Base Pay Range:

The base pay range noted provides a basis to determine the appropriate offer dependent upon several factors including but not limited to geographic location, experience, skills, education and pay equity. Also, most employees are eligible for additional incentive pay.

$25.14 – $31.42 – $39.28

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
• Paid Parental Leave as well as an Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Executive Assistant

• United States – Remote OK
• Full-Time
• $55k – $65k

*Company located in Utah – Employees can work in the office or remotely in most locations in the US, except SC and NY. This is a full-time opportunity, not a contract opportunity.

What we are actually looking for: Let’s get right down to it – you’re the right Executive Assistant to the VPs of Client Services for Disruptive Advertising if you love organizing, managing projects and details, and keeping everything running smoothly and in order. In fact, you love it so much that it’s not even work for you, it’s a way of life. So if the thought of spending your day playing a vital supporting role to the VPs and a fun, fast-paced Client Services Department excites you, read on. Why would you be so excited to support a killer CS Department? Because Disruptive is already an industry leading performance marketing agency that does meaningful work and drives real value for clients. We prioritize working with purpose-driven brands and all-around good people.

A little bit about our VP of Paid Media, who this role directly reports to:

He takes a people first approach, prioritizing people over profits. He has an obsession with strategy – whether it’s in growing businesses, leadership or board games. When he’s not creating an environment of growth for clients and team members he’s gaming, lifting at the gym or adventuring with his wife and 3 daughters.

And, because you probably want more details, you can e into those below, even though you already know if you are the right person or not from these first few paragraphs 😉 …

The Role: The Executive Assistant: Do you have an intense drive to take the lead and “get things done” in a fast paced environment? If so, you will be a great fit as our Executive Associate as you ensure our VPs of Client Services are fully supported to execute on their objectives. You will happily lead initiatives and lean into your competitive nature as you ensure all meetings are effective and well prepared for. As Executive Associate, you will ensure the highest value items for the company are consistently prioritized. You will rely on your positive response to pressure as you provide assistance and structure to the team’s day-to-day activities. We are Disruptive Advertising and we are searching for someone who thrives in a fast-paced environment while managing multiple priorities to ensure our VPs are carrying out business objectives efficiently.

As an Executive Assistant, you will receive:

• Salary range $55-65K dependent on experience
• Flexible PTO Policy
• 75% paid Medical, Vision, and Dental Insurance
• 401k with generous match
• Vacation bonus ($500/after 1st year, an addition $250 every year after)
• $2,000 p/year Personal Development budget
• Company Vacation Homes to Use after the first anniversary

As an Executive Assistant, you will:

• Support the VP of Owned Media, Paid Media, and Account Management to make sure all meetings are effective and run smoothly
• Manage calendars and logistics
• Prepare meeting agendas and slide decks and make sure everyone is coming prepared, take notes in meetings and send recap email
• Project manage the marketing calendar, design queue and all department project tasks and will ensure everything is completed on time
• Support the Client Services Team to ensure they have all support needed to be set up for success for their weekly calls
• Update our department’s weekly metrics
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Help screen and manage email and LinkedIn messages
• Expense tracking; data entry
• Strategic projects as assigned. These may include: Planning bi-annual department activities, retreats, and lunches
• Support us with executing our digital networking strategies

What you need to be an Executive Assistant:

• 3+ year’s experience as an executive assistant to executives or comparable experience
• Advanced proficiency in Google Suite
• Excellent verbal and written communication skills
• A professional and courteous demeanor
• Ability to work well with all levels of internal management and staff
• Ability to manage competing demands effectively and help prioritize and schedule demands on time
• Demonstrate high standard of integrity and confidentiality
• Attention to detail
• Proactive “can do” attitude

Our vision is to create an environment where we can all better realize and live our potential; in order to do this, we are building the best performance marketing agency at delivering growth opportunities for our people and amazing business results for our clients.

We currently specialize in paid digital media, life cycle marketing through email/text/retargeting, and ensure our clients websites are converting through website optimization all supported by our amazing dev and creative teams. We are now ready to accelerate our growth and impact with an SEO and Content offering which the whole company is excited about.

We are a fast-growing team of professional digital marketers. Our clients look to us to expand their digital marketing footprint and create growth for their business by winning at life and business together.

We have been in business since 2013, our offices are in the beautiful city of Pleasant Grove, Utah where one side of our office overlooks the towering Wasatch Mountain Range, and the other has stunning views of Utah lake.

Disruptive has won many awards for growth and as a leader in our industry, but, we are the most proud of those that represent how our people feel about working here which include but aren’t limited to: Utah Business Magazine’s Best Companies to Work For, USA Today as one of SLC’s Best Companies to Work For” and in Glassdoor as “Best Places to Work” at #13. And don’t worry, we are now primarily remote and our non-Utah based employees are saying the same thing 😉

We thank you for your interest in this opportunity and we look forward to reviewing your application!

Core Values:

• Look inward first – Nothing gets solved by pointing the finger at others first
• Get curious – We often don’t have all the details so let’s get them before coming to a conclusion
• Choose to grow – The right thing isn’t always the easy thing but that doesn’t stop us
• Care for the inidual – We proactively invest in building meaningful relationships at work

Disruptive Advertising is an equal opportunity employer and expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information or veteran status.

*Company located in Utah – Employees can work in the office or remotely in most locations in the US, except SC and NY. This is a full-time opportunity, not a contract opportunity.