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Administrative Assistant

Location: USA-

Description

At Macmillan Learning, the health and safety of our employees and contract staff is a top priority. Accordingly, COVID-19 vaccinations will be required for all staff that will be working in a Macmillan Learning office, or have job duties requiring them to travel for work. If offered the role, the candidate will need to provide proof of vaccination in advance of their start date. Employees can request religious and/or medical exemptions to this requirement by following the process outlined in the offer letter.

Austin candidates are preferred, but this position is also eligible for remote employment, it will exclude the following locations: Alaska, Arkansas, Colorado, Hawaii, Mississippi, South Dakota, West Virginia, and Wyoming.

The Administrative Assistant directly supports certain members of the Senior Leadership team. Responsibilities include cross-functional collaboration, meeting coordination, admin support, and management of specific projects for each group. This may include specific accountabilities, coordinating efforts, basic data analysis, creating/designing presentations in various presentation software, and logistical support. The Administrative Assistant also applies budget management skills and systems knowledge.

Key Responsibilities:

• Coordinate and provide support for Executive meetings, both regularly scheduled meetings on a monthly or weekly basis and special occasional meetings for strategic planning and other purposes. Book spaces for meetings. Handle logistics of food, Audio Visual needs, copying and distribution of materials.
• Serve as project manager and/or organizational lead for various cross-functional initiatives requiring documentation and logistical direction of activities over defined periods, including but not limited to communication, tracking, and meeting coordination around milestones.
• Administrative responsibilities including managing calendars, scheduling calls, appointments, meetings and visitors. Serve as a gatekeeper for the executives’ schedules and time. Book and plan travel including changes and emergency changes.
• Organize information for executives for all purposes, including note-taking, creating PowerPoint presentations, assembling external materials for review, gathering professional data regarding external visitors, sourcing articles or other external information needed by executives.
• Conduct data gathering and analysis from various systems including simple budget management tasks.

Essential Qualifications:

• 2 years’ experience supporting executive level staff or related job experience
• Experience demonstrating excellent, proactive organizational skills
• Experience managing detailed projects
• Experience communicating complex information verbally and in writing to erse audiences
• Experience using Google Suite tools, and team messaging tools, e.g. Slack/Teams
• Experience successfully multi-tasking within demanding timeframes
• Experience demonstrating solid skills in problem identification and problem solving
• Ability to navigate to multiple software systems with ease
• Experience exercising independent judgment in defining problems, independently conducts administrative research as necessary
• Experience demonstrating discretion and confidentiality
• Demonstrated ability to learn new systems quickly, e.g., expense, time keeping, performance management systems
• Willing to travel occasionally

Preferred qualifications:

• Experience with basic data analysis and reports
• Prior experience in tech
• Prior experience in support global engineering teams
• Experience assisting managers with hiring and on-boarding processes including the opening of personnel requisitions, arranging interview schedules
• Bachelor’s degree
• Experience with professional social networking sites (LinkedIn and others)
• Familiarity with Concur expense reporting
• Located in Austin

Macmillan Learning is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee’s date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity (US)
• Generous paid time off, sick time, discretionary days. and paid holidays (Cesar Chavez Day, Juneteenth, Indigenous People’s Day, and more!)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more!

Macmillan Learning is a privately-held, family owned company that improves lives through learning. By linking research to learning practice, we develop pioneering products and learning materials for students that are highly effective and drive improved outcomes. Our engaging content is developed in partnership with the world’s best researchers, educators, administrators, and developers. To learn more, please visit macmillanlearning.com or see us on Facebook, Twitter, LinkedIn or join our Macmillan Community. Macmillan Learning is a ision of the Holtzbrinck Publishing Group, a family-owned global media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, veteran, family and economic status and background, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.

Qualifications

Experience Required:

• 2 years: Experience supporting executive level staff or related job experience

Executive Assistant

at Loyal

Anywhere in the US

Loyal is an organization centered on experience and building a platform that allows consumers to make meaningful decisions when it comes to healthcare. We deeply understand providers, locations, services, appointments, business rules, and moreover, we understand patients — who they are, the preferred method of communication, upcoming appointments, lapsed appointments, outstanding bills, health risks, and more. With this intelligence, our platform fuels highly relevant and personalized experiences across all mediums (website, email, voice) allowing patients to get healthy, stay healthy, and have a better relationship with the health care provider.

Summary

As an Executive Assistant (EA) you will play a critical role by keeping the CEO organized, prepared, and well equipped for their ever-changing schedule and the vast array of responsibilities. A successful EA has many responsibilities all focused on making time, information, and decision processes more effective. You will work closely and strategically with the CEO and their team by solving problems, crafting communications, and managing relationships. You will have visibility to all executive-level issues, priorities, and communication. Integrity and judgment are the key drivers of your relationship with the CEO. The CEO has to trust you with information, and you have to have great judgment as to when you share such information both inside and outside the company.

Responsibilities

• Administration–
  • Completes a broad variety of administrative tasks for the CEO including calendar management; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting communication and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Supports the CEO with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
  • Works closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
  • Attends leadership meetings and spearheads and follows up on action items.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected.
  • Plays a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time.
  • Represents the CEO via email and other written communication.
  • Responsible for reviewing the CEO’s emails, responding on behalf of the CEO as applicable, and prioritizing emails that are in need of response directly from the CEO.
• Project Management-
  • Acts as a swiss army knife, helping the CEO execute the company’s highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Partners with the CEO to track key project milestones across the company.
• Management-
  • Serves as a conduit between the CEO and company stakeholders, including by managing relationships and providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust, and support.
  • Acts as the traffic controller, resolves any issues that might be confusing the team in terms of resources, priorities, and direction given the visibility to the executive priorities, the EA will most often know the answer or can get the answer and required resources for the team and overcome any issues the team is facing.
  • Takes ownership for filling in gaps as seen, proactively solving company problems.
  • Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Qualifications

• Bachelor’s degree in business or related field or equivalent work experience
• Minimum of 10 years of experience supporting C-Level Executives
• Experience working within a software as a service (SaaS) company preferred
• Experience working within a start-up and/or ambiguous environment, with proven experience to be adaptable preferred
• Project Management Professional (PMP) certification or equivalent preferred but not required

Bonus Points

• Strives to deeply understand the Company’s and CEO’s priorities, and work with the CEO to ensure that their time is organized accordingly.
• An ability to seek information beyond what is plainly presented to you, with an aim to understanding Exec’s goals & actively finding ways to be helpful in executing these goals.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• An enthusiastic nature and eager to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative and approachable.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task.

#LI-REMOTE

Loyal to our employees

We are a remote-friendly company! We encourage you to apply from anywhere in the United States. We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need (including a little fun). Here is what we offer full-time employees:

• Flexible paid time off, sick and personal days
• At least one holiday per month (sometimes, more!)
• Full health, dental, and vision insurance – Loyal pays the premium for all employees!
• One Time Home Office Setup Stipend For Remote & Hybrid Roles
• Monthly Internet Stipend for Remote & Hybrid Roles
• Long term & short term disability
• 401[k] plan
• 16 Weeks Paid Parental Leave
• 2 Volunteer days per year
• Matching Gift Program
• Participation Grant Program
• Annual Travel/Team Events up to twice per year (post-COVID)

Our Commitment

We believe that the key to Loyal’s success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold.

Loyal is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs.

We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Further, consistent with applicable federal and state law, Loyal provides reasonable accommodations when requested by qualified applicants or employees with disabilities, unless doing so would cause an undue hardship. Loyal’s policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If you require a reasonable accommodation in connection with the application process, please contact the Talent Acquisition Department at [email protected].

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

COVID-19 Vaccinations

Consistent with Loyal policy, candidates performing in-person work will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. If you require a reasonable accommodation to Loyal’s vaccination requirement, please contact the People Department at [email protected].

Brand and Corporate Communications Coordinator/Executive Assistant

locations

• United States-Remote
• Hartford, CT
• Atlanta, GA
• Minneapolis, MN
• Chandler, AZ

time type

Full time

job requisition id

JR0025771

Together we strive for everyone’s opportunity towards a better financial future.

Together we stand up for and champion everyone’s access to opportunity. We strive for better together. We advocate for everyone and not against anyone. Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with and those we acquire throughout our lives are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision to be America’s Retirement Company.

Are you ready to join a great company with a winning culture? Start your Voyage Apply Now

Position Summary

The Brand and Corporate Communications Coordinator-Executive Assistant supports the SVP-Chief Brand and Communications Officer and the team of Brand and Corporate Communications professionals who develop and manage internal and external communications, brand, advertising, research and consumer insights, and meetings & events for Voya. Additionally, this role serves as an inidual contributor and project manager in support of large-scale, cross-functional corporate and employee communications initiatives.

Position Description

• Brand and Corporate Communications-specific support such as providing research, writing, and editing assistance for corporate announcements, presentations and various communications campaigns, both internal and external focused (i.e., writing, editing, distribution, maintaining databases, etc.).
• Administrative support such as providing telephone coverage; maintaining calendars; maintaining confidential information; making travel arrangements; coordinating meetings and associated materials; arranging conference calls; and preparing expense reports.
• Presentation support via strong familiarity with PowerPoint.
• Liaise with a variety of important stakeholders on behalf of the department (i.e., company executives and employees, members of the media, opinion leaders, vendors, etc.).
• Serve as a project manager for brand and corporate communications initiatives, as needed.
• General support of corporate internet and intranet sites.
• Successful candidate will be both an independent worker who demonstrates a high level of initiative and someone who can work collaboratively as a part of a team.
• Other duties and projects as assigned.

Skills / Knowledge / Abilities

• 2-5 years in journalism, communications, English or a related field preferred.
• Excellent attention to detail.
• Excellent interpersonal skills/telephone presence.
• A self-motivated team player who is innovative and adaptable to a fast-paced, consistently changing environment.
• Must have schedule flexibility.
• Ability to coordinate and prioritize multiple tasks/projects simultaneously.
• Strong project-management skills.
• Strong familiarity with Microsoft Office computer programs (i.e., Word, PowerPoint, Outlook, Excel, etc.).
• Ability to thrive under the pressure of multiple deadlines.

In addition, candidates identified as top talent for Voya will possess the following critical skills:

• Customer Focused: Passionate about delighting customers and offering unique solutions that exceed expectations.
• Critical Thinking: Ability to reach well-reasoned solutions and solve problems through a thoughtful process of analyzing data.
• Team Mentality: Partner effectively to drive and execute on common goals.
• Business Acumen: Appreciate and understand the financial services industry.
• Learning Agility: Open to new ways of thinking and acquiring new skills to retain a competitive advantage.

#LI-LO1

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan with generous company matching contributions (up to 6%)
• Voya Retirement Plan employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified iniduals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Administrative Assistant – Remote

Remote 

Medal.tv – Operations

Hourly

Medal.tv is one of the fastest-growing consumer applications in gaming! Our users capture and share millions of videos every day. Our mission is to connect people by creating memories while they are physically apart!

We are an international fully remote team, where everyone works autonomously with the expectation that you can be available for team syncs in the same core hours (9:00 am and 12:00 pm PST). The exact times and days vary per team. We offer highly competitive compensation that is location and level-based.

Medal.tv is looking for an hourly full-time entry-level Administrative Assistant who is a multi-tasker with excellent communication skills and an upbeat attitude. This opportunity is ideal for anyone who desires to work in a fast-paced environment while maintaining proper priorities.

As an Administrative Assistant, your responsibilities will include administrative work such as onboarding/offboarding, tracking projects, organizing virtual team events, and working on ad hoc projects. The ideal candidate must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with utmost attention to detail.

Responsibilities

• Assist with onboarding /offboarding.
• Track Operations Projects.
• Plan and organize meetings, calls, and team events.
• Prepare and distribute communications to the team on various topics.
• Maintain ATS system.
• Scheduling meetings across multiple time zones.
• Take meeting attendance.
• Assist on special projects and events as necessary.
• Drafting and sending contracts.

Requirements

• 2+ years experience in an administrative role.
• High technical proficiency in software tools such as Office 360 suite and Google Workspace.
• Impeccable organizational and time-management skills.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Demonstrated sense of confidentiality and discretion in your everyday work.
• Excellent written and oral communication skills.
• Ability to function efficiently with minimal direction.

Bonuses

• Proficiency in Notion, Lever, Slack, and Discord.
• A passion for gaming.
• Experience in game or entertainment company.
• Experience working at a start-up or rapidly-growing company.

As a heads up, our typical process is:

• Phone screening
• Up to four interviews with different team members
• Reference checks
• Offer

If you made it all the way here, include “gg” in your note and we will give you a virtual high-five when we talk!

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Title: Executive Assistant

Location: United States

• Human Resources
• Remote – US
• Full Time

Job Description

Salary Range

US Remote 31.73 – 47.12 USD per hour

We help leadership stay focused, organized and efficient while helping people get jobs.

With rapid growth happening on our executive team, our executive support team is following suit. We are a team of trusted business partners that ensure our executives stay organized, travel smoothly, keep a tidy calendar and are prepared for all meetings. This role is unique at Indeed since we have a dedicated team in which you have the ability to collaborate and build with while supporting your leaders.

Responsibilities:

• *Serve as the administrative point of support for Executive Leaders under the CSO|CIO
• *Schedule meetings, engagements, and daily activities as needed
• *Plan, organize and coordinate complex calendars with constant change
• *Coordinate travel arrangements and prepare detailed travel itineraries
• *Manage expense reports in a timely matter
• *Assist with presentation preparations and meeting materials
• *Attend meetings and capture takeaways when requested
• *Handle all confidential/sensitive information and documentation
• *Assist with special projects and perform other duties as assigned
• *Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours

Who You Are

About you.

You’re an organization pro, with exceptional attention to detail. You have a supreme sense of urgency, and execute that urgency with a measured, specific approach. You pride yourself in your ability to manage competing priorities. You’re calm in the chaos. You have an uncanny ability to “get stuff done” and play the never ending game of calendar Tetris.

Requirements:

• *Bachelor’s degree or equivalent experience
• *5+ years of administrative support experience required
• *Exceptional written and verbal communication skills
• *Proficiency with using a Mac, Google docs, sheets and slides
• *Experience booking travel, international travel is a plus
• *Comfortable with ambiguity and working in an ever-changing environment
• *Must be detail-oriented, highly organized and able to work independently with minimal direction/supervision
• *Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
• *Ability to work both independently and as part of a team
• *Proven success prioritizing work and maintaining composure in a fast-paced environment

Salary Range Disclaimer

The base salary range represents the low and high end of the Indeed salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed’s total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), an open Paid Time Off policy, and many region-specific benefits.

Marketing Administrative Assistant

Arden Hills, Minnesota, United States of America

Customer Service & Office Support

Job Id: R-21558

Join Land O’Lakes, Inc., and help us bring food from farmer to fork, building vibrant communities along the way. We’re a global, Fortune 250 company and a farmer-owned cooperative, which means we work for one another—not Wall Street. We’re proud to rank a Top Workplace. We offer:

• Competitive compensation and rewards
• Best-in-class healthcare for you and your family
• Powerful savings programs
• Training and career progression

Marketing Administrative Assistant

The target location for this role is Land O’Lakes Corporate Headquarters in Arden Hills, MN, however this position can be remote (virtual) and located anywhere in the USA.

This position provides administrative support to the Corporate Communication group to include Brand marketing, Marketing Excellence, and Insights Research. Responsibilities include meeting and event scheduling and coordination, executing project plans, professional phone coverage, filing, travel coordination, processing invoices, document and presentation design and development, and a variety of other special assignments.

Qualifications:

Experience-Education (Required):

• High School diploma along with a minimum of 5+ years’ administrative support experience in a corporate environment.
• Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required.
• Must be comfortable using and helping others in use of different communication devices such as iPhones, Ipads, cell phones, etc.

Competencies-Skills (Required):

• Ability to proactively support multiple independent team members – thinking ahead and anticipating needs.
• Must demonstrate effective verbal and written communication skills – keeping team members updated on status of requests.
• Incumbent must be able to work independently and collaboratively as a team member.
• This is a fast-paced environment which requires the ability to work under pressure to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality.
• Must demonstrate flexibility and adaptability to change, strong organizational skills with a process-improvement mindset and the ability to effectively prioritize workload.
• This is a high-profile position that interacts with all levels of management including senior executives.

Experience-Education (Preferred):

• Post-secondary education desired. Advanced PowerPoint skills beneficial. Project planning a plus.

Competencies-Skills (Preferred):

• High level of energy, quick learner and can-do attitude, comfortable working with confidential information.

Land O’Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including pre- and post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Legal Assistant

New York, NY

Full time

R228636

You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you’ve landed in the right place.

We are seeking an experienced Legal Assistant to provide full litigation support. The ideal candidate will join a high-volume, paperless environment that is both dynamic and rewarding. Our collaborative, team-oriented legal support team is passionate about insurance defense. The selected candidate for this position shall work remotely in support of our New York Staff Legal office.

Key responsibilities are as follows:

• Utilizes appropriate software to timely prepare, e-file and serve (as appropriate) correspondence, briefs, motions, pleadings, discovery, deposition notice and other documents required by the New York courts
• Keeps attorney calendar current based on court notifications and depositions
• Assist attorneys as needed in preparation for trial
• Provides extensive scheduling and calendar activity, including depositions on an as needed basis
• Reviews electronic mail daily
• Maintains our electronic legal files
• Processes invoices for payment
• Offers professional diplomacy during each interaction with clients, opposing counsel, attorneys, teammates, claim partners and court employees
• Assist in overall support of the office as needed which could include case matching, mail handling, filing in an electronic case management system, CD duplication, PDF creation and compilation, file conversion, etc.

Qualifications:

• Minimum of 3 years of experience as a Legal Assistant within a paperless insurance defense law office or corporate law department
• Strong working knowledge of the New York court systems and processes
• Subrogation experience is preferred
• Tort experience in personal injury work is strongly preferred
• Trial preparation experience is a plus
• Demonstrated experience in a high-volume litigation environment with familiarity in document production, discovery preparation, Outlook calendar maintenance and data maintenance for clients
• Strong multi-tasking, organizational and time management skills
• Proficiency with case management software
• Strong familiarity with MS Office (Word, Excel, Outlook, OneNote, Teams, & PowerPoint)
• Ability to meet productivity targets in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Excellent organizational skills, especially regarding prioritizing work activities for multiple attorneys
• Must be able to manipulate electronic documents such as TIF, PDF and JPG formats

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 5Mbps/30Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$43,040 – $64,560

Broker Coordinator

Location: Remote, US

Job Summary

Under general supervision, provides dedicated administrative support to assigned Broker Sales Professionals (BSPs) and their respective book of business; consistently represents the department as a liaison for any unresolved concerns between the Broker Sales office, internal departments, external contacts, and the BSPs, maintaining effective working relationships to ensure concerns are promptly and completely resolved within established guidelines; assists with onboarding new BSPs and fosters those relationships in order to adequately partner with and ensure their success

Principal Duties & Responsibilities

• Facilitates different elements of broker enrollments and case development including, but not limited to, formulating/submitting product proposal requests for approval, ordering and delivering brochures, enrollment, and marketing materials through the web ordering process and working with assigned service areas to follow the workflow for enrollment collateral on behalf of the BSP where required

• Compiles and keys information on account activity and pipeline data for all assigned brokers into the sales CRM system and ensures that information is current and accurate; gathers, organizes, and formats data or updates reports for management; completes documents and responses to inquiries, following standard procedures; identifies and suggests solutions to administrative problems; coordinates support from other departments and/or isions to resolve problems or complete assignments

• Performs data entry to update database and/or spreadsheet information; reviews and enters data for accuracy and completeness while maintaining established service/productivity levels and meeting service quality; completes relevant logs, forms, etc., and prepares all supporting documentation required to process each transaction; adhering to Aflac policies and procedures, processes expense reports, invoice payments, and purchase orders for budget purposes

• Facilitates the planning of various BSP events, lunches, meetings, webinars, conference calls, etc.; manages/maintains broker maps, contact lists, and distribution lists; supports regional and strategic strategy meetings as needed, partnering with sales leadership to create agendas and finalize all materials to ensure a successful meeting; stays abreast of current product and service updates affecting assigned brokers

• Maintains effective and accurate electronic or manual filing systems that provide a quick-reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-bystep procedures to accomplish all assigned tasks

Education & Experience Required

• Bachelor’s Degree in Business Administration or a related field
• two years of related experience

Or an equivalent combination of education and experience

Job Knowledge & Skills

• General understanding of Aflac’s policies/procedures for case setup and enrollment materials

• General understanding of the Career Broker Sales model (career and broker side of the organization)

• Excellent oral, written and interpersonal communications skills to effectively interact with internal and external customers

• Excellent listening skills and organizational ability

• Problem-solving and teamwork-facilitating skills

Competencies

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations