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Title: Executive Assistant to CRO (Remote)

Location: Remote (US)

Type: Full-Time, Permanent

Workplace: remote

Category: Office of the CEO

Job Description:

About us:

D-Wave is the leader in the development and delivery of quantum computing systems, software, and services and is the world’s first commercial supplier of quantum computers. Our mission is to unlock the power of quantum computing by delivering customer value with practical quantum applications for problems as erse as logistics, artificial intelligence, materials sciences, drug discovery, cybersecurity, fault detection, and financial modeling.

D-Wave’s systems and quantum cloud services are being used by some of the world’s most advanced organizations, including Volkswagen, DENSO, Lockheed, and Los Alamos National Laboratory. We have also appeared in Time Magazine, MIT Technology Review, Forbes, INC Magazine and Wired.

As of August 8, 2022, our organization is a publicly traded quantum computing company, trading on the NYSE as ($QBTS).

About the role:

We are seeking a highly organized and proactive inidual to join our Administrative Team as an Executive Assistant. This role will provide exceptional support to our Chief Revenue Officer (“CRO”), and key members of their team, helping to streamline operations, manage schedules, and facilitate communication both internally and externally, all tailored to the needs of a revenue-focused go-to-market operation.

As part of the administrative team, you’ll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings, even with very complex technical discussions. Overall, the Executive Assistant plays a crucial role in supporting the CRO managing administrative tasks, facilitating communication, and ensuring smooth operations to drive revenue growth initiatives effectively.

Above all, you have a passion for providing a helping hand to anyone on your executive’s team, and you take pride in having a can-do attitude. If you’re a professional EA who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you.

What you’ll do:

• Administrative Support: Provide high level administrative support such as managing calendars, processing expense reports, coordinating travel arrangements for the CRO and key members of their team. Prepare and edit correspondence, presentations, reports and other documents as required. Maintain accurate electronic records and files to facilitate easy access to information, including maintaining department SharePoint sites.
• Project Coordination: Supports the CRO in managing projects and initiatives aimed at driving revenue growth and tracking project milestones. Assists with special projects and initiatives as assigned, providing research, analysis and support as required.
• Data Management & Analysis: Assisting with data collection and analysis, including maintaining databases and generating reports.
• Meeting Support: Assist in the preparation for internal and external meetings for the Growth team, including preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items.
• Relationship Management: Building and maintaining relationships with internal and external stakeholders, including customers, partners and team members, serving as the primary point of contact and representing the CRO professionally.

What you’ll bring:

• Proven experience as an executive assistant or similar role, supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively.
• Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications.
• Discretion and confidentiality when handling sensitive information and communications.
• Ability to anticipate needs, take initiative, and problem-solve independently.

Additional information:

We celebrate erse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our erse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

No 3rd party candidates will be accepted.

It is D-Wave’s policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

Senior Administrative Assistant – School of Security and Global Studies

Job Category: Office Administration

Requisition Number: SRADM005764

Posting Details

• Full-Time
• Locations

  Showing 1 location

  Online / Remote

Job Details

Description

Senior Administrative Assistant – School of Security and Global Studies

American Public University System

The Senior Administrative Assistant in the School of Security and Global Studies is positioned to work in a variety of areas within the school. He/ She will work closely with the Deans within the School. The Senior Administrative Assistant will also help to implement new operational processes and procedures designed to improve the overall efficiency and effectiveness of the school and its competing projects. Attendance at academic meetings and graduation is required. The ideal candidate must have strong research, organizational, and management skills coupled with excellent interpersonal communication abilities.

Responsibilities:

• Manages the SSGS budget and works closely with the Dean to execute the budget and meet monthly requirements.
• Protects the privacy of students through compliance with Federal student privacy law (FERPA).
• Maintains a productive working relationship with other APUS departments and schools, such as Student Services, Marketing, Outreach Teams, etc.
• Assists SSGS Chairs with special projects as assigned.
• Provides support for SSGS Committees, Institution of Research, Innovation, and Scholarship, simulation labs, and internships as needed.
• Manages SSGS Industry Advisory Council meetings, to include document preparation, meeting planning, venue, etc.
• Represents SSGS on various committees as assigned.
• Prepares reports as requested.
• Briefs the Dean and actively seeks to obtain any additional essentials for projects, meetings, activities, and/or projects as needed.
• Prepares and sends the monthly SSGS newsletter
• Supports the SSGS doctoral programs
• Assists the Deans & Directors with travel planning, conference registrations, scheduling, processing expense reports, and other administrative duties.
• Coordinates SSGS team events, meetings, scheduling, travel arrangements, preparation of documents, and communications with staff and students.
• Attends at least one industry seminar/workshop or conference annually.
• Maintaining the Schools extensive research, files, documents, and departmental record system/databases as needed. Responsible for archival material and management.
• As needed, travels offsite to attend meetings and conferences.
• Prepares and maintains documentation binders required for external and internal constituents.
• Provides reception and supply maintenance support as needed.
• Assists in the establishment of processes for effective project implementation and coordination.
• Participates in collaborative activities and projects involving department staff.
• Participates in appropriate training as necessary to ensure smooth project implementation.
• Other duties as assigned to support the school, student body, and organization.

Critical Skills and Job Complexity:

• Advanced knowledge of Microsoft Office: Word, PowerPoint, and Outlook; the Internet; Teams, and Adobe.
• Demonstrated skill in using university reports.
• Proven ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Ability to keep information confidential.
• Extremely detail-oriented, resourceful, and flexible.
• Meeting and travel planning experience.
• Affinity for creative problem-solving.
• Adept at multitasking while accurately attending to detail.
• Ability to function within a fast-moving, dynamic environment.
• Must be able to work independently, use initiative, and make substantive decisions quickly.
• Ability to conduct work with strong personal and professional ethics and integrity.
• Ability to provide excellent customer service.

Requirements:

• Communication Skills: ability to communicate effective both verbally and in writing. Ability to give well-organized, informative and engaging presentations.
• Ability to use active listening skills.
• Organization and Time Management: ability to set goals and priority work to maximize efficiency, to meet deadlines and to use time wisely.
• Working Relationships: ability to be a team player by sharing information and aiding colleagues. Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.
• Problem Solving Skills: ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.
• Use of Resources and Technology: ability to demonstrate proficiency with applications used in the Enrollment Management and accounts payable and receivable departments.
• Customer Service Skills: ability to build rapport with external SSGS partners, prospects and students and to provide timely, accurate information. The ability to know where to find answers and a keen ability for investigative sleuthing.
• Compliance: a demonstrated understanding of FERPA guidelines and internal policies regarding student and employee privacy. An ability to understand and follow professional standards and University procedures.
• Product Knowledge: the ability to understand and effectively explain APUS history, mission statement, vision, policies, accreditation, procedures, andprograms.
• APUS Corporate Knowledge: a demonstrated knowledge of APUS history, goals, mission, organization structure, and strategic objectives.
• Strong attention to detail.

Education:

• Bachelor’s degree

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nations military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Executive Assistant

Remote

Los Angeles, California, United States

People Operations

Full time

Description

About WaitWhat:

WaitWhat is creating the most valuable independent portfolio of premium content IP that elevates human potential.

Downloaded more than 130 million times, WaitWhats media properties have defined new genres in the areas of business (Masters of Scale with Reid Hoffman and Rapid Response with Bob Safian), wellness (Meditative Story) and creativity (Spark & Fire). In everything WaitWhat creates, it aims to share hard-won wisdom from the most iconic people of day, to newer voices, sparking curiosity and helping us live at the top of our potential.

WaitWhats approach to content is unique in the industry, with a passion for inventing new business models and building inventive partnerships.

About the role:

WaitWhat is looking for an organized, detail-oriented, and conscientious Executive Assistant to support our executives in a dynamic, creative, and high velocity environment. A great Executive Assistant is much more than just an assistant; youre a logistical wizard; an operational sounding board; an intuitive people person; a trusted adviser. You must be able to work well independently in a fast-paced environment and project a sense of warmth and calm, even in the midst of chaos. Your organizational work will help all of us be better, happier, and more efficient and this should give you a sense of gratification! You must also love startup culture, feel energized by team-oriented environments, and have an all-hands-on-deck attitude. You bring high EQ and empathy, and you wont settle for anything but the highest level of professionalism, the utmost attention to detail and quality, and a bias towards action in everything you take on, big or small.

Responsibilities:

• Provide full EA (executive assistance) administrative, operational, meeting and event-based support, and personal administrative (PA) needs for the executive team.
• Daily and long-term calendar meeting management, including daily calendar review and meeting Tetris, daily AM and end-of-day briefings, key meeting preparation reminders and support (e.g. research or materials), agenda organization, and meeting location research and booking
• Ensure effective flow of meetings and use of timeconfirm all meetings in advance, anticipate conflicts or needs and reprioritize continuously, follow up on requests so that nothing slips through the cracks
• Onsite meeting logistics, such as preparing and testing conference room and video conference setup, manage catering
• Travel logistics and itinerary management: travel planning, booking hotels and flights, including in serving advance travel onsite support where needed
• Monitor inbox and Slack after business hours and weekends for any requests or changes
• Serve as the point of contact for WaitWhats external relationship ecosystem, and any internal and external requests/questions
• Relationship and contact management, including timely updating of information
• Special assignments and projects, such as research on strategic topics, meeting locations with investors or partners, or event planning for company offsites and social events
• Synthesize information and track and share progress with executives on key tasks on a regular basis
• Handle vendor purchasing and expense or bill management
• Build strong relationships internally and have a pulse on each propertys needs, to help the executive team support them well
• Additional general administrative duties

Requirements:

• Bachelor’s degree required
• Minimum 5+ total years of related work experience in a professional working environment (e.g. investment, consulting, office management, legal, creative agency) or the hospitality industry (with front-of-house and back-of-house experience), with at least 3+ years administrative support for founders, C-level executives or comparable experience
• Experience in scheduling management
• A strong work ethic, positive attitude, and commitment to excellence
• Availability to work occasional nights and weekends depending on the demands of the business
• Ability to anticipate tasks that need to be taken without waiting for instruction
• Demonstrated organization, prioritization, and multi-tasking skills
• Ability to take initiative and act independently
• Exhibit good judgment, discretion, strong interpersonal skills, and an attention to detail
• Self-awareness and a desire to learn and develop in a right-hand role
• Mature personal and relationship skills
• Openness for frequent feedback and iterative mindset towards improvement
• Excellent writing and speaking ability
• Strong ability to synthesize multiple information sources, and articulate recommendations
• Very comfortable with the range of modern office software suites: MS Word, Excel, PowerPoint, Outlook, G-Suite Office Products

PLEASE SUBMITBOTH ATHOUGHTFUL COVER LETTER AND RESUME.

Benefits

We are a distributed team around the country so unless you need to be in an office with your colleagues, we are open to hiring anywhere in the US. The salary range for this role is $85k-$95k. This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employees pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Candidates with expectations outside of this range or experience outside of the requirements listed are still encouraged to apply as there may be other positions that could be a fit.

We offer a benefits package thats generous and competitive with larger companies. Benefits include unlimited vacation subject to manager approval, healthcare (PPO, vision and dental), short- and long-term disability, life insurance, and 401(k). We work startup hours, but we also rest and respect that people have full personal lives. Were an equal opportunity organization, committed to equity and ersity of all kinds on our team, among our investors, and as represented on our media properties.

Kindness and honesty are hallmarks of our culture and critical filters in our hiring process.

Title: Executive Administrative Partner

Location: United Sates of America

JobDescription:

About Us

Udacity is on a mission to deliver impactful and cutting edge tech education that enables iniduals and organizations to unlock their potential. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Manage high-priority tasks and projects to support our executive team (KM- Added)
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority
• Special projects, as assigned (which could include travel)

What we look for:

Skills and Abilities:

• Excellent organizational skills and ability to prioritize and multitask to meet deadlines and drive outcomes in a fast-paced environment
• Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
• Embrace a proactive approach to projects, process improvements, and deliverables (KM-added)
• Professionalism and integrity, with the ability to handle confidential information and difficult situations with discretion
• Composure, good judgment, and the ability to find solutions
• Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across erse people
• Excellent communication skills, both verbal and written
• Critical thinker with the ability to anticipate needs and proactively address challenges
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
• Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

• 8+ years administrative assistant experience supporting c-suite level executives
• Experience organizing meetings and events
• Strong proficiency in Google Suite and/ or Microsoft Teams, Zoom, Video Conferencing, etc
• Desirable, experience supporting a CEO

Location: While this is a remote role, applicants must be currently authorized to work in the United States of America on a full-time basis

Compensation: The base pay for this position ranges to maximum $115,000 depending on experience and location. This role is also eligible for a discretionary bonus, participation in Udacitys equity plan and generous benefits.

Benefits:

Experience a rewarding work environment with Udacity’s perks and benefits!

• At Udacity, we offer you the flexibility of working from home. We also have in-person collaboration spaces in Mountain View, Cairo, Dubai and Noida and continue to build opportunities for team members to connect in person
• Flexible working hours
• Paid time off
• Comprehensive medical insurance coverage for you and your dependents
• Employee wellness resources and initiatives (access to wellness platforms like Headspace, Modern Health )
• Quarterly wellness day off
• Personalised career development
• Unlimited access to Udacity Nanodegrees

What We Do

Forging futures in tech is our vision. Udacity is where lifelong learners come to learn the skills they need, to land the jobs they want, and to build the lives they deserve.

Dont stop there! Please keep reading…

Youve probably heard the following statistic: Most male applicants only meet 60% of the qualifications, while women and other marginalized candidates only apply if they meet 100% of the qualifications. If you think you have what it takes but dont meet every single point in the job description, please apply!

We believe that historically, many processes disproportionately hurt the most marginalized communities in society- including people of color, working-class backgrounds, women and LGBTQ people. Centering these communities at our core is pivotal for any successful organization and a value we uphold steadfastly. Therefore, Udacity strongly encourages applications from all communities and backgrounds.

Udacity is proud to be an Equal Employment Opportunity employer. Please read our blog post for 6 Reasons Why Diversity, Equity, and Inclusion in the Workplace Exists

Last, but certainly not least

Udacity is committed to creating economic empowerment and a more erse and equitable world. We believe that the unique contributions of all Udacians is the driver of our success. To ensure that our products and culture continue to incorporate everyones perspectives and experience we never discriminate on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, disability, medical condition (including genetic information), age, veteran status or military status, or any other basis protected by federal, state or local laws.

As part of our ongoing work to build more erse teams at Udacity, when applying, you will be asked to complete a voluntary self-identification survey. This survey is anonymous, we are unable to connect your application with your survey responses. Please complete this voluntary survey as we utilize the data for ersity measures in terms of gender and ethnic background in both our candidates and our Udacians. We consider this data seriously and appreciate your willingness to complete this step in the process, if you choose to do so.

Udacity’s Values

Obsess over Outcomes – Take the Lead – Embrace Curiosity – Celebrate the Assist

Udacity’s Terms of Use and Privacy Policy

Administrative Assistant (Part-time)

Job Locations US

Overview

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a erse workforce, which is a reflection of our clients and the people they serve.

Responsibilities

Duties & Responsibilities:

• Review project tasks for accuracy and assist with conducting quality assurance evaluations
• Commitment to customer service.
• Review and update site visit documentation, when necessary.
• Assist with other tasks as needed, including document uploads.
• Respond to inbound calls from providers to the site visit/assessment contact center.
• Create accurate call logs in the system, summarizing contact details with providers and applicants.
• Upload completed reports to the client database
• Any and all other tasks assigned by leadership

Qualifications

Required Skills:

• Ability to communicate effectively and work in a team environment as well as independently.
• Must be computer literate and have MS Word, Excel, Outlook, and internet skills.
• Ability to exercise independent judgment, based on policy and procedure.
• Attention to detail and accuracy.
• Ability to meet deadlines and adhere to established standards.

Qualifications:

Education– Required: High Schooldegreeor GED

Education– Preferred: Bachelor’sdegreein related field (medical, human services, business management)

Experience: 2 years of customer service experience

WORKING CONDITIONS:

Working fromhome/remotework requires internet connection.

Compensation

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience.As required by applicable law, SSO provides the following reasonable range of compensation for this role:$17.00 hr –$20.00 hr. In addition, SSO provides a range of benefits for this role.

Talent Assistant

USA (Remote)

Work Location: USA (Remote)

Start Date:ASAP

Recently named one of WorkLifes 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar is a leading global Creator Company.

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six isions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We’re a curious, erse team of 300 iniduals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As the Assistant to the two Gaming Talent Managers, you’ll provide essential support, aiding in the smooth execution of their daily tasks and operations. You will work in a fast-paced environment, handle multiple projects, and balance both company and talent objectives. The ideal candidate should have a passion for gaming.

Key Responsibilities:

• Assist with coordination of brand deals from contract coordination to talent payments
• Liaise with our internal Business Affairs and Finance departments
• Update ongoing department and talent calendars
• Work with talent to help generate leads for desired brand partnerships
• Prepare case studies for brand partners
• Maintain and oversee updates to talent information within our internal database
• Occasionally attend events and shoots with Talent

Heres what were looking for:

• Possess an in-depth, and up-to-date knowledge of the influencer, gaming, and entertainment industry including streaming and social media platforms
• Must be capable of handling sensitive information with the utmost discretion and confidentiality
• Excellent organization and administration skills
• Ability to communicate at all levels both in written and verbal form
• Must be proactive, forward-thinking and able to take initiative
• Proficient in Google Suite, including creating spreadsheets, building captivating presentations, and more.
• Possesses a positive, can-do mindset, brimming with energy and enthusiasm.
• Knowledge and/or passion for gaming

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and ultimately budget approvals.

Our values:

At Whalar, ersity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A erse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire iniduals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner Home office allowance
• Fertility benefits
• Up to 16 weeks of paid parental leave
• CalmApp subscription (Add up to 4 dependents)
• Volunteer days
• Identity theft protection & Legal assistance
• Company Paid Life & Disability Insurance
• Extra Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Voluntary Pet insurance
• Employee Resource Groups

Senior Benefits Administration Specialist

Remote

Full Time

Mid Level

Our mission at GoCo is to help small businesses spend less time on manual, HR tasks, so they can focus on growing happier, more productive teams. Backed by notable investors such as Salesforce Ventures and named one of the best places to work in Houston, were a close-knit team driven by honesty, hard work, fun and creativity. At GoCo every team member has a big impact on our business, and on the world!

What will I be doing?

• Collaborate with clients, brokers, and our implementation team to build out plans in our platform (including medical, dental, vision, life, disability, retirement, FSA, HSA/HRA, ancillary, and supplemental plans)
• Review and reconcile plan data after its been built to ensure accuracy
• Research and resolve plan build discrepancies reported by our partners and clients
• Lead complex benefit implementations from start to finish for all new clients who purchase benefit administration.
• Serve as the main point of contact for benefit related inquiries during implementation.
• Coordinate, build and test all EDI implementations
• Initial contact for EDI troubleshooting inquiries and monitoring transmissions.
• Collaborate in major projects such as Open Enrollment and plan updates around our benefits module
• Represent GoCo to service benefit contacts (clients, brokers, carriers) with ongoing inquiries regarding eligibility, set-up, etc.
• Partner with internal teams for process improvements and to ensure all client needs are met efficiently.
• Mentor other benefit specialists, helping to develop their skills and knowledge, and providing guidance on best practices.
• Identify and suggest improvements to benefit processes and client services, aimed at increasing efficiency and client retention.
• Participate in projects aimed at enhancing benefit system functionalities and user experience.
• Collaborate with different teams within the organization, including product development and engineering, to address benefit-related challenges.
• Stay informed on the latest benefit regulations and best practices, sharing knowledge with the team and integrating updates into client services.

Necessary Skills

• Minimum of 3 years of experience in client services, support, or training, specifically with benefit systems or HR technology products.
• Experience with enrollment and deduction audits (Excel)
• Industry knowledge, specifically in human resources, payroll and/or software, is a big plus
• Ability to diagnose, troubleshoot, and resolve complex benefit system issues with a client-first approach.
• Strong verbal and written communication skills, able to explain complex concepts clearly to a variety of audiences.
• Proven experience in mentoring team members and leading client-facing discussions effectively.
• Advanced organizational skills with the capability to manage multiple projects and client accounts simultaneously.
• Strong analytical skills with attention to detail for thorough audits and data analysis.
• Upholds the highest levels of confidentiality, professionalism, and integrity.
• Adaptable to fast-paced environments with a commitment to continuous learning and industry trend awareness.
• Ability to work autonomously and make informed decisions with minimal supervision.
• Collaborative and positive attitude, contributing to a team-oriented work environment.

Benefits and Perks

• Insurance benefits, including Health, Dental, Vision, HSA, Life Insurance, and more
• Equity/Stock options
• Flexible paid time off
• Paid parental leave

More reading, for your leisure

A normal work day at GoCo hardly feels like work at all. We love to push the limits utilizing the latest modern tech and take pride in delivering to our users a platform that is delightful, intuitive and beautiful.Personal learning and growth is also a key ingredient to GoCos culture. Managers act as mentors helping guide each team member in achieving their goals. If youre a passionate, hard-working person wanting to make a big impact in their workplace, then wed be delighted to work with you!

You can learn more about our culture, mission, and perks here: https://www.goco.io/careers/

If you dont meet all of the requirements listed here, we still encourage you to apply. No job description is perfect, and we might find an even more suitable opportunity that matches your skills and experience.

Associate Executive Assistant

Location: United States – Remote

Crowdbotics helps you get more out of the code youve already created. Our software development platform uses generative AI to help systematically reuse plans, specs and code so you can focus on the code that makes a difference just the new, differentiated capabilities. The Crowdbotics platform helps enterprises build applications with unprecedented speed, efficiency and less risk.

As our Associate Executive Assistant, you will work closely with our VP-level executives and Federal team where needed. You will also assist in providing project execution support. Youll be execution-obsessed and assist in making the best use of their time by handling administrative and operational responsibilities. The Associate Executive Assistant were looking for needs extensive knowledge of our organization, understands our aims and objectives. Discretion and confidentiality are essential attributes for a successful assistant.

You will report to the Senior Executive Assistant.

Responsibilities:

• Support our VPs by partnering with them to improve their efficiency and effectiveness.
• Manage calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping them informed on schedule changes.
• Assisting in the preparation for meetings, including meeting material preparation, setting up agendas, and distributing materials when needed.
• Prepare and organize monthly content for presentations and board reporting, as needed; Edit documents for accuracy, format, and arrangement of material.
• Assist with process and/or program management such as maintaining distribution lists, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
• Recommending and being creative on simplifying processes and workflows
• High responsiveness on Slack and email.

Requirements:

• 2+ years in an administrative role supporting leaders.
• Located in the Pacific Standard Time Zone or willing to work Pacific Time zone hours.
• Experience working at a tech company or similar experience / tech savvy.
• Experience compiling data and preparing slides for company decks and board meetings.
• Communication/Language: Excellent written and verbal.
• Strong calendar management skills.
• Excellent problem solving and decision making ability.
• Works well under pressure,flexibleattitude and comfortable with constant change.
• Strong work ethic, organization and able to manage multiple tasks.
• Strong proactivity, strategic thinker and self-direction oriented.
• Experience with booking extensivetravel
• Ability to work effectively in a team environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Comfortable compiling and processing executive expense reports
• Detail oriented with great accuracy.
• Time management and ability to meet deadlines.
• Strong ability to handle confidential and sensitive information.
• Ability to work beyond normal business hours as needed.
• Go getter that attempts to figure things out on their own, but not afraid to ask questions
• “Give it to me and I’ll get it done” attitude

Bonus Attributes:

• Experience working at a Series A/B/C, high growth VC startup

Title: Sales Assistant

Location: United States

Job Description:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote – Anywhere in the contiguous US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

• Provide administrative support for the assigned team and its members.
• Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
• Maintain team data and resources.
• Manage appointment requests and assist in weekly, monthly, and quarterly planning.
• Professionally respond to clients by monitoring and fielding requests.
• Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
• Reconcile Managing Director and Client Partner revenue.
• Utilize PowerPoint and Excel for team communication and tracking purposes.
• Work closely with the sales and operations team to ensure project success.
• Communicate with the team and clients, providing timely and accurate information.
• Act as the point person for team meeting logistics.
• Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

• 2+ years of administrative/sales support experience.

Preferred Skills & Experience

• Organization and customer service/sales skills working with corporate clients in a B2B environment.
• Organization skills with high attention to detail and proficiency with Microsoft Office products.
• Exceptional interpersonal and verbal communication skills.
• Experience with Salesforce.com.

Desired Skills:

• Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-ME1

Unless otherwise noted, this job posting will remain open and posted for a minimum of three (3) days but may close at any time after that timeframe.

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/.

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to

For our Privacy Policy, please visit https://www.franklincovey.com/privacy.

Executive Assistant to the Chief Executive Officer

Location: Remote United States

Full Time

SUMMARY:

The Executive Assistant has daily responsibility for managing the operations of the Executive Department. The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks with minimal or no supervision for the CEO. The Executive Assistant will have excellent written and verbal communication skills and possess the ability to effectively interact with a erse staff and other constituents of all levels. The Executive Assistant will be well organized, proactive, and resourceful and be committed to supporting the mission, vision and values of the organization.This position must be able to work on an Eastern Standard Time (EST) schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as the liaison between the CEO and senior management team, Foundation staff, Affiliate network, and board of directors.
• Responsible for calendar management of CEO and meetings/events of the organization, requiring interaction with internal and external staff and volunteers.
• Provides administrative support to CEO, including the board of directors, board of professionals, foundation affiliates, and related committees.
• Coordinate logistics for board of directors and related committee meetings; coordinate workflow within internal departments and manage dissemination of pertinent information related to meetings. Assist with coordination and administrative support of other organizational meetings and conferences.
• Prepares materials for board meetings, including clearing dates with the Chair and CEO, issuing notices of meetings to the board and staff, setting deadlines for submission and printing of materials, ensuring compliance with deadlines, editing and organizing documents and preparing final materials for CEO review. After CEO approval of materials, works with other departments to ensure that they are distributed in a timely manner. Coordinates ancillary materials for meetings, such as audio-visual presentations, to ensure that they are prepared to CEO’s specifications.
• Attends meetings and other events as necessary to assist CEO in carrying out his/her duties.
• Drafts minutes from Board of Directors’ meetings, Executive Committee meetings and Governance Committee meetings. Obtains approval of draft from Chair and CEO and prepares them for presentation to full Board or Committee, as appropriate.
• Ensures that all Board directories are current and up to date and initiates updates with other departments. Assists in election process of Board members and maintains accurate historical records of governance issues.

• Coordinates CEOtravel.
• Drafts, proofreads and/or edits documents to include agendas,travelitineraries, meeting minutes, memos and other such documents.
• Directs communication between the Executive Department, internal staff and the Board of Directors. Oversees all mailings to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties.
• Manages the Foundation’s policies, procedures, and standards of operation to include initiating, developing, and reviewing policies, guidelines and position statements, periodically evaluating such and recommending changes which would create a more effective and efficient work flow, implementing any approved recommendations.
• Maintains an up-to-date corporate recordkeeping system of all approved minutes, Board motions and resolutions, corporate documents and insurance policies.
• Communicates policies, procedures, regulations, reports, etc. to staff and outside organizations.
• Availabilitytravelto assist in the coordination of meetings and conferences.
• Reconciles the credit card statements for the CEO; prepares and manages the budget for the department; processes expense reports for Officers and Directors on the Board.
• Possesses autonomy in performing administrative functions through to completion for the Executive Department. Answers correspondence and assembles highly confidential and sensitive information.
• Implements, develops, maintains and updates electronic filing system for the department. Ensures that electronic recordkeeping system is implemented and organized.
• Serves as project manager for special projects, which includes planning andcoordinating multiple presentations, compiling and disseminating information, creating brochures and other compilations. Participation in other special projects within organization.

SUPERVISORY RESPONSIBLITIES:

• The Executive Assistant has no supervisory responsibility.

EDUCATION/EXPERIENCE:

• Bachelor’sdegreepreferred.
• 5+ years of progressive administrative experience
• Experience managing highly confidential information.

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, LICENSES, CERTIFICATIONS, ETC:

Knowledge of:

• Modern office procedures and practices as applied to executive secretarial services
• The organization, structure and administrative procedures of nonprofit organizations
• Effective methods and techniques of providing office and administrative support services for executive organizations
• Microsoft office, specifically Teams, Excel, and PowerPoint applications
• Adobe Acrobat
• Salesforce, PN3, Engencia, and ADP platforms

Ability to:

• Perform executive administrative services.
• Use discretion and knowledge of office operations and supervisor’s views to handle communications with internal and external entities.
• Assess the importance of matters and make decisions regarding appropriate responses and actions.
• Communicate and work effectively with others within and outside of the organization.
• Manage highly confidential information.
• Reconcile credit card expenses.

SALARY

• $72,000 – $76,000

Title: Philanthropic Coordinator

Location: Remote US

Type: Full Time

Workplace: remote

Category: Convergent Research

JobDescription:

About Convergent Research

Convergent Research is a 501(c)(3) non-profit that aims to help fill a structural gap in today’s R&D system. We enable fundamental research, which requires unusual levels of scale and coordination, yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations to generate maximum public benefit.

The Position: Philanthropic Coordinator

Works in collaboration with the senior philanthropic advisor, as well as internal and external partners, to ensure all facets of Convergent Research’s fundraising efforts are operating administratively at a high level of accuracy and coordinated efficiency. Opportunity to play a key support role in executing sophisticated fundraising strategies; significant occasion to learn and grow in a positive, fast-paced, hands-on environment.

You are (skills):

• Eager to learn. You’re intellectually curious and enjoy the opportunity to learn new things and solve problems.
• Team player. You enjoy working with colleagues to brainstorm, execute quickly, and create results.
• Effective communicator. You’re an active listener and a good writer who can communicate with internal and external stakeholders in a friendly, direct, and professional manner. Highly organized and good with data. You can prioritize tasks and like keeping data and documents up-to-date, organized, and easy to access. You notice the little things. When something is missing, out-of-place, or incorrect, you make sure it gets addressed before it becomes a problem.
• Tech-savvy. You’re excited by the prospect of helping us figure out how to leverage our new CRM system for maximum productivity. (Blackbaud Raiser’s Edge NXT experience is a plus.)
• Persistent. You speak up if you think you have information that is important and you’re always happy to send follow up emails or jump on a quick call to push something forward that’s stuck. But you do this with a high EQ and always strive to maintain solid interpersonal relationships.
• A great juggler. Startups move at a fast-pace and you are able to change priorities and handle multiple tasks at once with minimal oversight.

You will (duties):

• Manage and maintain both our grant/gift reporting and funder stewardship calendars, updating grant reporting requirements when necessary and strategizing and managing funder stewardship engagement opportunities.
• Assist in the planning, organizing, and execution of stewardship activities (Zoom meetings; lab visits; 1:1 calls; end-of-year funder email updates; etc.).
• Ensure all FRO-based marketing and communication materials used for funder engagement are up-to-date and organized for easy access by all fundraising teammates. (This means working across stakeholders and FRO leaders to assist in the creation of new materials when necessary.)
• Help maintain the CRM system and ensure data accuracy and integrity; enter prospect and funder data, when required, including meeting notes, future tasks, gift receipts, and gift acknowledgments.
• Create a robust and evergreen process for researching and discovering new funding prospects, both iniduals and foundations.
• Regularly handle highly confidential materials in a discrete and professional manner and participate in conversations that require high independent judgment and discretion.
• Be a keen observer of our internal processes and enthusiastically seek new ways to contribute operationally and suggest improvements.
• Attend quarterly team meetings. Our team meets on-site for a week once every three months to set goals, collaborate, and participate in fun team building activities.

In three months you will:

• Have integrated into the Convergent Research team and be the administrative backbone of the organization’s fundraising efforts, keeping all trains running on time and ensuring funder data, and FRO materials, is up-to-date, organized, and accessible.

We offer:

• An opportunity to make an impact and work with some of the smartest and the most talented experts from different fields.
• Competitive salary: $65,000 – $90,000
• Excellent medical, dental, and vision insurance through a PPO plan; parental leave.
• Generous time off + paid holidays.
• Wellness allowance for fitness and wellness activities.
• Support for remote work.
• Frequent opportunities to spend time with colleagues in person.

We aim to help fill a structural gap in today’s R&D system. We enable fundamental research that requires unusual levels of scale and coordination yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations.

We are an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other characteristic protected by applicable local, state, or federal law or company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

Procurement Administrative Assistant

Location:United States,Remote

About Pacaso:

Pacaso exists to enrich lives by making secondhomeownership possible and enjoyable for more people. Our innovative co-ownership model is the easiest, smartest and most responsible way for people to experience the joy of a secondhome. We provide all the benefits of true ownership without the hassles through our simplified financial structure, easy and equitable scheduling, and dedicated local property management.

Founded by formerZillowexecutives, Pacaso has secured more than $215 million in growth financing and is valued at $1.5 billion. In March 2021, Pacaso achieved unicorn status (a valuation of $1 billion) faster than any other company in the United States. We have been featured in The New York Times, Wall Street Journal, Fortune, Forbes, CNBC and more.

About this Role:

We are on the search for an Administrative Assistant to lend support to our Procurement Team. As an Administrative Assistant, youll handle a wide range of administrative support tasks, while juggling erse responsibilities for our procurement and design teams. Were looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self-starter, incredibly organized, extremelyflexible, who can maintain great external and internal relationships, and is a strong communicator.

What You’ll Do:

• Provide direct support to the Procurement Manager
• Manage emails for the Procurement and Design team joint email account
• Plan and coordinate tasks for appropriate parties
• Maintain an efficient flow of information between stakeholders
• Ensure managers have all necessary information
• Assist in document management, compilation, distribution and storage
• Assist in product tracking and vendor communication
• Creating and sending proposals to specific vendors and attaching quotes
• Wear many hats. You’re able to balance several tasks at once and can easily pivot as priorities change. We’re a growing startup and we are looking for iniduals willing to help where it’s needed!
• Estimate 10 hours a weekpart time, 20-25 an hour

About You:

• 4+ years of administrative experience supporting multiple team members
• Experience supporting multiple executives simultaneously
• Experience in a fast-paced startup
• Detail-Oriented – You have exceptional organizational skills and enjoy ing into operational processes.
• Entrepreneurial – Youre a self-starter who loves to own things end-to-end.
• Excellent computer literacy, and experience with Google Suite (or ability to learn quickly)
• Highly organized, and able to efficiently prioritize a large workload of tasks
• Strong communication skills, and ability to interact with internal and external partners
• Ability to work in an ambiguous, rapidly changing environment
• Self-motivated, and works well under pressure
• A problem solver at heart with a genuine interest in learning by helping

Youll love working at Pacaso because of our …

• Amazingremote-first team and culture.
• Competitive salary and stock options.
• Unlimited,flexiblePTO for exempt employees.
• Excellent medical, dental and vision insurance.
• Sponsored memberships to One Medical, Ginger and Carrot.
• 401(k) to help you save for the future.
• Paid maternity and paternity leave.
• Generoushomeoffice stipend and monthly cell phone reimbursement.
• Quarterlyremoteteam building events and L&D opportunities.

Administrative Assistant – Remote Position

Location: Remote within the U.S.

Hours:Full-time (40 hours/week)

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for Reception and Placement and Wraparound Stabilization Services. This inidual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Promptly address incoming calls and route them to the appropriate person;
• Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
• Perform administrative task, and other document gathering and filing;
• Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
• May be required to perform basic bookkeeping and accounting functions, as needed;
• Complete other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent;
• At least two (2) years of prior experience working in an office setting;
• Excellent verbal and written communication skills;
• Must have the ability to provide excellent and compassionate customer service;
• Ability to work independently and exercise a high level of confidentiality;
• Must be reliable with time sensitive deadlines and tasks;
• Working knowledge of office practices, procedures, and basic Accounting;
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite.
• Must be 21 years old with a valid drivers license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage.
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement of Faith and Mission Statement.

Salary disclosure for residents of Colorado, Washington, California, Hawaii, Rhode Island, & New York: ($37,000-40,000) base rate plus a 1-25% differential.*

*Note: Bethanys compensation plan accounts for geographical differentials

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

This is a remote role.This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support.

Qualified Candidates Need:

• Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
• 1-2 years of administrative assistance or customer service experience
• Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
• Critical thinking, reasoning, and problem-solving skills
• Team player who takes initiative
• Dealership marketing experience is a plus

Essential duties and responsibilities:

• Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
• Prepare Market Evaluations that are used as sales tools.
• Assist with special projects or other duties as assigned by department head or immediate supervisor.
• Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
• Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

• Follow processes and instructions given verbally or through documentation.
• Ability to work independently and manage multiple tasks accurately with minimal supervision.
• Flexibility and adaptability in a fast-paced, ever changing business environment.
• Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
• Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome swag bag with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork by embracing our 7 core values:
  • Success Driven We strive for excellence with continuous improvement and grit.
  • Delivering Results We deliver a high quality of work, and we dont confuse effort with results.
  • Self-Motivated We are passionate problem solvers who love what we do.
  • Sense of Urgency We know our priorities and take decisive action.
  • Accountability We take extreme ownership and deal with the consequences of our actions.
  • Integrity We are true to our commitments, even when its hard.
  • Positive Attitude We have a positive mindset, and we enjoy what we do.

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation Range:$18-21/hr

Executive Assistant – Project Coordinator

Location:Florida -Remote

Full time

Country:

United States of America

Location:

Florida – Remote

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

RESPONSIBILITIES

• The Executive Assistant & Project Coordinator provides high level administrative support and assists in coordinating activities for Physician leadership and/or designated executives related to the Company, its subsidiaries and affiliates.
• Serves as the primary point of contact for the Physician leadership and/or designated executives and liaises with other senior management, executives, partners and their respective assistants.
• Coordinates relations with third party vendors, community partners and organizations.
• Organizes, coordinates and supports initiatives and projects as assigned.
• Provides research and analysis for various projects.
• Manages project administration functions, including monitoring project plans, schedules, work hours and ensuring that project deadlines are met in a timely manner; oversees daily reporting and weekly progress reporting.
• Tracks and analyzes data as well as assists in developing and implementing action plans, goals and objectives for any number of broad-based projects.
• Prepares data analysis, reports, and presentations as assigned and manages schedules and coordination of key events and meetings.
• Requires ability to multi-task, strong attention to detail, and demonstrated organizational skills.
• As a self-starter, must results driven and able to work in a fast paced and mission-driven environment and effectively manage concurrent deadlines and priorities.
• Must have the ability to exercise good and independent judgment in a variety of situations including interacting with internal and external customers.
• Must be customer focused and possess strong interpersonal skills as well as written and verbal communication, administrative, and organizational skills.
• May work independently on projects, from conception to completion,
• The Executive Assistant & Project Coordinator must be able to effectively balance multiple priorities and work under pressure to handle a wide variety of activities and confidential matters with discretion.

QUALIFICATIONS

• Associate degree in business administration or related field
• Minimum of 10 years equivalent work experience.
• Previous Experience: Minimum five years of experience as an executive assistant with at least two of those five years supporting a Physician or senior executive is required and minimum one-year coordinating projects.
• Healthcare experience preferred.

Title: District Operations Assistant

Location: GA-Atlanta

JobDescription:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

The Operations Assistant will be responsible for providing administrative support to the Senior Consultant and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience with Leader in Me and working in an office environment, being able to work independently with little supervision.

Essential Job Functions

• Create, organize, and coordinate systems and processes that support District Partnerships.
• Create and maintain reports, as well as locate crucial data within internal systems.
• Provide administrative and logistical support to the team.
• Assist with finances and compliance with internal policies and maintenance of databases.
• Communicate effectively to all internal and external stakeholders.
• Perform miscellaneous administrative tasks as needed.

Basic Qualifications

• 3 + years of experience in an operations position.

Preferred Skills & Experience

• Bachelor’s degree
• Experience with Salesforce, Microsoft, Google, and Zoom
• Knowledge of Leader in Me District Partnership product
• Create and maintain registration websites for virtual events.
• Serve as a producer for virtual events.
• Assist in management of daily operations and communications with teams and partners, including updating schedules.
• Assist with data gathering and entry, report preparation, and other tasks as needed.
• Prepare and maintain project documentation on internal databases.
• Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
• Excellent organization, communication, and interpersonal skills.
• Ability to multi-task and prioritize.
• Systems mindset with an eye toward sustainability
• Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more.

#LI-Remote

#LI-AT1

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

District Operations Assistant in Columbus, Ohio

Company Information

Franklin Covey Co. (NYSE: FC) is a global, public company, specializing in organizational performance improvement. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. FranklinCovey executes over 15,000 client engagements each year reaching into 160 countries and territories. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

The Operations Assistant will be responsible for providing administrative support to the Senior Consultant and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience with Leader in Me and working in an office environment, being able to work independently with little supervision.

Essential Job Functions

• Create, organize, and coordinate systems and processes that support District Partnerships.
• Create and maintain reports, as well as locate crucial data within internal systems.
• Provide administrative and logistical support to the team.
• Assist with finances and compliance with internal policies and maintenance of databases.
• Communicate effectively to all internal and external stakeholders.
• Perform miscellaneous administrative tasks as needed.

Basic Qualifications

• 3 + years of experience in an operations position.

Preferred Skills & Experience

• Bachelor’s degree
• Experience with Salesforce, Microsoft, Google, and Zoom
• Knowledge of Leader in Me District Partnership product
• Create and maintain registration websites for virtual events.
• Serve as a producer for virtual events.
• Assist in management of daily operations and communications with teams and partners, including updating schedules.
• Assist with data gathering and entry, report preparation, and other tasks as needed.
• Prepare and maintain project documentation on internal databases.
• Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
• Excellent organization, communication, and interpersonal skills.
• Ability to multi-task and prioritize.
• Systems mindset with an eye toward sustainability
• Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more. Please visit https://franklincoveybenefits.com/ for details.

#LI-Remote

#LI-AT1

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/ .

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/ .

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to [email protected].

For our Privacy Policy, please visit https://www.franklincovey.com/privacy (https://sites.google.com/franklincovey.com/equal-employment-opportunity/adaraptnp)

Personal Assistant to CEO

• Worldwide
• Remote OK

Chatfuel was founded in Silicon Valley in 2015 with a concept to transform the way businesses interact with their customers.

We are an official Meta partner, and our software is directly integrated with Facebook Messenger, Instagram, and WhatsApp.

With the latest generation of ChatGPT integrated, our chatbots automate the sales funnel, customer support and communications, taking them to the next level.

Over 7 million users, from small local brands to large companies like Adidas, Netflix, Nissan, Visa, T-Mobile, LEGO, and many more, rely on Chatfuel to automate their business processes.

We are seeking a highly organized and proactive inidual to join our team as a Personal Assistant to the CEO. The successful candidate will be responsible for providing comprehensive support to the CEO in various areas, including email and messenger management, scheduling meetings, tracking tasks, handling personal affairs, and taking on new routine work tasks as needed. The ideal candidate should be efficient, pleasant, possess excellent written and verbal communication skills in English, and have a strong ability to multitask.

Responsibilities:

1. Manage CEO’s email inbox and respond to inquiries promptly and professionally
2. Handle messenger platforms and communicate with internal and external stakeholders on behalf of the CEO
3. Schedule and coordinate meetings, including arranging venues, preparing agendas, and taking meeting minutes
4. Track tasks and ensure their timely completion, following up with relevant iniduals as needed
5. Assist with personal affairs, including managing deliveries, coordinating appointments, and handling other miscellaneous tasks
6. Take on new routine work tasks as assigned, adapting to changing priorities and providing support across various areas of work

Requirements:

1. Previous experience as a Personal Assistant or similar role is preferred
2. Exceptional organizational and time management skills
3. Strong proficiency in written and spoken English is essential
4. Ability to prioritize tasks effectively and meet deadlines
5. Excellent communication and interpersonal skills
6. High attention to detail and accuracy

Why us

• You’ll become a part of a robust and results-focused team. We have already achieved a lot but can do even more together.
• Our employees are essential to us, and we maintain comfortable working conditions: we offer options, remote work, and health insurance.
• Our product is rapidly improving, and so is our company and team. You will constantly learn new things and grow with us.
• You will directly contribute to the company and product development.
• We actively exchange knowledge within the company at online meetings.
• Everyone in our team is equal, and everyone is heard. You will be free to contribute and implement product, project, and process ideas.

Title: Executive Assistant I, Member Partnership & Policy & Representation

Location: Washington, District of Columbia, United States

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility and our employees do too. We are innovators and leaders in erse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, were building a workplace where collaboration is essential, erse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR.This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

Love NPR and want to support its vision and mission? Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently. They provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional — whether in person, via phone or e-mail. They provide detailed scheduling and travel assistance, often on deadline and in time-senstive situations. They also serve as the face of their respective departments with internal and external customers and visitors. The successful candidate will have strong writing and research skills.

NPRs Member Partnership team is responsible for supporting the overall business and strategic relationship with NPRs network of 250 local news organizations, content creators and radio stations. The team works with all isions at NPR to develop and communicate best practices, solutions and strategies for growing audience and revenue for public media.

The Policy & Representation team represents NPR and Member stations on Capitol Hill and with various federal agencies. The team also works with all isions at NPR to highlight the work of NPR and public radio to Members of Congress, advocate for federal funding for public radio stations, and connect Member stations to their lawmakers.

As a team, we are committed to advancing NPRs organization-wide equity transformation, and to motivating NPRs network partners to incorporate equity into their work. We strive to consistently bring a high level of empathy to our work and our interactions with both our internal and network colleagues, and we actively seek feedback and guidance from each other.

Essential Duties:

• Serves as Executive Assistant for various executive level staff members:
  • Provides a range of complex administrative support services to senior-level executives in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment.
  • Assists executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member station visits and meetings with external stakeholders.
  • Rigorously maintains complex and dynamic daily schedules while balancing executives multiple priorities. Maintains vacation and leave schedule for the department.
  • Makes travel arrangements and manages executives broad travel needs; assists in the processing of expense reports and invoices.
  • Orchestrates logistics for internal and external events, meetings, conferences and presentations, including help in coordinating bi-annual Network fly-ins.
  • Monitors incoming and outgoing email for the department inbox and helps track inquiries regarding urgent matters.
  • Maintains and organizes files and folders for executive-level staff, including drafting agendas and taking meeting notes for executives.
  • Serves as the go-to person for all department needs, including catering requests, travel assistance, schedule maintenance, and office/workspace supplies needs.
• Manages special projects as assigned related to meeting preparation, project management, and new initiatives that affect NPRs Member station network.
• Contributes to managing Salesforce documentation for department heads.
• Supports the planning and coordination of CEO and executive participation in Member station events and visits.
• Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various Member Partnership staffers.
• Assists department head in shepherding and coordinating team culture initiatives through training sessions, team meetings, staff care packages, and other activities.
• Performs department/ision coordination duties that are often highly confidential. Coordinates review of information requiring executives signature.
• Assists with the interview process and onboarding planning for new team members.
• Provides administrative assistance to other managers and staff as needed.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Qualifications

Required:

• Bachelor’s degree or equivalent combination of education and experience required.
• Experience:
  • 2-4 years as a high-performing administrative assistant.
• Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint.
  • Intermediate knowledge of Microsoft Office especially Outlook, Word and Excel..
• Excellent organizational, verbal, written, and listening skills.
• Strong attention to detail and proofreading ability.
• The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment. Must approach work with a sense of urgency. Must be flexible and proactive.
• Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability and instances of taking initiative.
• Exceptional work ethic.
• Commitment to principles and best practices of ersity, equity, inclusion and representation.
• Demonstrated ability to build and maintain respectful and productive professional relationships.
• Outstanding communication and interpersonal skills, demonstrating social skills, confidentiality, sensitivity, and professionalism.
• Proactive, detail-oriented approach to work that anticipates the needs of the executive and takes steps to address those needs.
• Professional appearance and demeanor with a keen understanding of the meaning of customer service.
• Curiosity to engage with and understand the intricacies of the NPR network and public media as a whole.
• Ability to be plugged into the culture of the organization, understanding its larger strategic goals and needs.

Preferred Qualifications:

• Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a willingness to learn.

WORK LOCATION

• Remote Permitted: This is a remote permitted role. This role is based out of our Washington, DC office but the employee may choose to work on a remote basis from a location that NPR approves.

JOB TYPE

• This is a full time, non exempt position.

COMPENSATION

Hourly Range: The U.S. based anticipated hourly range for this opportunity is $31.25-$33.65 plus benefits. The range displayed reflects the minimum and maximum hourly rate NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPRs benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.

Does this sound like you? If so, we want to hear from you.

The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

NPR Pay Range

$31.25$33.65 USD

Want more NPR? Explore the stories behind the stories on our NPR Extra blog.Get social with NPR Extraon Facebook and Instagram. Find more career opportunities at NPR.org/careers.

NPR is an Equal Opportunity Employer. NPR is committed to being an inclusive workplace that welcomes erse and unique perspectives, all working toward the same goal to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

You may read NPRsprivacy policyto learn about how NPR may handle information you submit with any application.

Location:  US Locations; 100% Remote

Time Commitment:  ~40 hours weekly

Location:  Remote but must be able to join a 7:30 AM ET weekday huddle with the team

Relocation Support:  N/A

 

COMPANY PROFILE:

craresources is a specialty niche recruiting firm where we focus in the recruitment of Clinical Research Associates.  We have quickly grown to a well branded nationwide leader and are anticipating outstanding continued growth in the industry.  Because of this phenomenal growth, we have an urgent need for a detailed oriented inidual to join our project team as an Administrative Operations Specialist.

JOB SUMMARY AND RESPONSIBILITIES:

Must love these tasks:

• Candidate Qualification Tasks:

o   Conduct fraud detection on candidates including conducting resume reviews, education verification, digital footprint analysis, and employment review/comparison.

o   Add potential candidates into our CRM and assign to jobs for the Sourcers.

o   Check and/or Facilitate Candidate References.

o   Prepare Candidate submittal packages for Client review.

• Job Setup Tasks:

o   Participate in the administrative aspects of setting up new client jobs for recruitment team to source and recruit.

o   Post open positions on corporate website and social media sites.

o   Update jobs when client requirements or priorities change.

o   Close jobs once won.

• Performance Management:

o   Prepare the agenda for our daily huddle

• Social Media and SEO Administrative Tasks.

o   Manage Social Media content posts on LinkedIn and Facebook.

o   Pull Traffic Reports to Analyze SEO opportunities.

o   Draft monthly newsletters and track open rates.

Would be nice if you like these tasks:

• Create articles, press releases, and other branding/marketing material for firm promotion.
• Assist with Podcast productions.
• Assist Leadership with Email Campaign and Monthly Newsletter correspondences.
• Assist Head of Recruiting Operations and Operations Manager in prioritizing daily workflow.
• Schedule interviews between Candidates and Recruiters as well as Candidates and Clients.
• Assists with back-office functions such as putting contracts into place with Candidates.

Qualifications / Requirements:

• Bachelor’s Degree from an accredited university or college with a minimum of 2 years’ experience in an administrative role OR a high school diploma / GED with a minimum of 5 years’ experience in an administrative role.
• Internet proficiency and knowledge of social media and web-based applications.
• Knowledge of computer systems and applications; must be adept in the use of Microsoft Applications including MS Office and email with ability to create, compose and edit written materials.
• Must be disciplined and able to dedicate a fully focused work-from-home schedule.

Desired Characteristics:

• Ability to prioritize and anticipate needs.
• Ability to maintain confidentiality of highly sensitive information.
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
• Ability to manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.
• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.

Personality Profile:

• Strong analytical skills: Pulls together information from a variety of sources in a user-friendly, business driven way. Provides facts and candid assessment of issues and makes clear recommendations for resolutions.
• Results and detailed oriented inidual with a positive outlook and a clear focus on high quality.
• Excellent communication and interpersonal skills with proven ability to take initiative, be responsive and hands on, and build strong productive relationships.
• Ability to work in a fast-paced environment with strong organizational and multi-tasking abilities.
• Team player with a high sense of urgency to interact at all levels of the organization.
• Keen for new experience, responsibility and accountability.

Disclaimer:

• The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
• By submitting your personal profile and resume, you consent to craresources sharing this information within its recruiting ision in order to identify other employment opportunities for which you may be suitable.

EXECUTIVE ASSISTANT TO THE PRESIDENT

Location:Remote (the organization operates in the US Eastern Time zone)

Reports to:President/CEO

Position type:Full time

Official title: Executive Assistant to the President

About the Position:

EcoAg seeks a highly organized, thorough, and motivated associate to:

• Support EcoAgs President in work plan organization and communications with partners
• Support EcoAgs President and Senior Leadership Team in the development of fundraising proposals and donor communications
• Support EcoAgs international Board of Directors, including quarterly meeting organization, preparation, reporting, and maintaining archives
• Support EcoAg’s President in erse outreach and publications
• Support other organizational development activities of EcoAgriculture Partners.

About EcoAgriculture: EcoAgriculture Partners helps communities build vibrant local economies and healthy food systems while restoring nature. EcoAgriculture Partners is a leading global nonprofit organization dedicated to advancing integrated landscape management for conservation, ecosystem restoration, and sustainable development. We advance knowledge, policies, and evidence-based innovations with local leaders to implement robust and sustainable conservation and development strategies. EcoAgriculture convenes the 1000 Landscapes for 1 Billion People initiative (1000L), a radical collaboration of changemakers working together to sustain and restore ecosystems, build rural prosperity, and confront climate change through landscape approaches. To learn more about EcoAgriculture Partners and 1000 Landscapes, visit our websites atwww.ecoagriculture.org andwww.landscapes.global.

About you:

• Bachelor’s degree or international equivalent incommunications, humanities, sustainable development or other field related to the job responsibilities
• Excellent English writing and editing skills for erse types of communications (articles, blogs, fundraising proposals, high-level correspondence)
• Demonstrated experience in communications and/or administrative management
• Experience in information management
• Strong multi-tasker able to work independently and as part of a team
• Takes initiative and follows through
• Experience in international and remote working environments
• Ability to manage sensitive relationships and information
• Experience with remote collaboration software such as G-Suite, Slack, Trello, and Zoom
• Available to operate at least 5 hours during the typical US Eastern Time Zone workday (9 am-5:30 pm) to collaborate with other staff and to join weekly organizational staff meetings

Desired Qualifications:

• Professional fluency in a second language, preferably Spanish, Portuguese, or French
• Experience organizing online and in-person events; and
• Experience in graphic design utilizing Canva or similar.

Salary and Benefits: The salary for this position ranges from $40,000-45,000annually, depending on experience. EcoAgriculture Partners offers a full benefits package, including health insurance for employees and family, retirement plan contributions, and sick and personal leave.

Commitment to Diversity: EcoAgriculture Partners is committed to creating a erse, equitable, and inclusive workplace. We strive to hire iniduals from different backgrounds and perspectives to bring valuable insights and ideas to our team. We look forward to applications from candidates who share our values. The successful applicant will be available to work during most normal business hours on the U.S. East Coast. Candidates based in the U.S. must already have legal work status.

Location:  US Locations Only; 100% Remote; Part-Time

Boldly is the leading provider of remote executive assistant services and we’re seeking part-time and full-time remote Executive Assistants to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As a Boldly Employee, you will have the best of both worlds. Like a freelancer, you will have the opportunity to choose the clients you support based on company values and your preferences—and you’ll have the flexibility that comes with setting your own schedule within standard US business hours. Alongside that flexibility, you’ll have the stability of being a W2 employee working a set number of hours each week and hassle-free payment for your work every two weeks. You’ll create long-term partnerships with the executives that you assist and gain valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You are a Jack or Jill of all trades with at least 7 years of experience serving as a virtual executive assistant or administrative assistant and have experience providing outstanding support to multiple clients or executives simultaneously. At this point in your career, your #1 priority is to work fully remote with a company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, organized, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Pay ranges between $24-$30 an hour with regular pay raises throughout your tenure. (The higher end of the salary range is reserved for existing employees who demonstrate strong performance over time. For new team members, initial compensation is determined by geographical location, with those in CA, WA, MA, NJ, or NY receiving $26 per hour, while those in other locations receive $24 per hour.)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant

Location:Remote, USA

Full time

You Belong Here.

At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission – partnering and healing for a healthy future – and dedicated to the health and well-being of the communities we serve.

FTE: 1_, Shift: Days_, Schedule: _Monday – Friday

Position Summary

The Executive Assistant is responsible for providing high-level administrative support to a designated Vice President, ensuring the smooth workflow and daily operations in the department. This is a top-level administrative support position, working with highly confidential information and matters. Work situations are a variety of functions from a routine nature to complex special project work requiring organization in working with information relating to a wide variety of subject areas, policies, and programs. This position requires attention to detail; strong customer service skills; and discretion and good judgment when dealing with sensitive, privileged, and confidential information. This position has a wide variety of both internal and external contacts.

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course
• AA or BA degree preferred
• Minimum five (5) years high level administrative assistant or secretarial experience, in a health care setting preferred

Our Values

As a MultiCare employee, we’ll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our caregivers
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state’s largest community-based, locally governed health system
• Employee-centric: Named Forbes Americas Best Employers by State in 2023
• Technology: “Most Wired”health caresystem 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest – offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $61,422.00 – $88,379.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicants years of experience align.

Executive Assistant to CEO

Location:Remote- US

Modern Health

Modern Health is a mental health benefits platform for employers. We are the first global mental health solution to offer employees access to one-on-one, group, and self-serve digital resources for their emotional, professional, social, financial, and physical well-being needs all within a single platform. Whether someone wants to proactively manage stress or treat depression, Modern Health guides people to the right care at the right time. We empower companies to help all their employees be the best version of themselves, and believe in meeting people wherever they are in their mental health journey.

We are a female-founded company backed by investors like Kleiner Perkins, Founders Fund, John Doerr, Y Combinator, and Battery Ventures. We partner with 500+ global companies like Lyft, Electronic Arts, Pixar, Clif Bar, Okta, and Udemy that are taking a proactive approach to mental health care for their employees. Modern Health has raised more than $170 million in less than two years with a valuation of $1.17 billion, making Modern Health the fastest entirely female-founded company in the U.S. to reach unicorn status.

We tripled our headcount in 2021 and as a hyper-growth company with a fully remote workforce, we prioritize our people-first culture (winning awards including Fortune’s Best Workplaces in the Bay Area 2021). To protect our culture and help our team stay connected, we require overlapping hours for everyone. While many roles may function from anywhere in the world see inidual job listing for more team members who live outside the Pacific time zone must be comfortable working early in the morning or late at night; all full-time employees must work at least six hours between 8 am and 5 pm Pacific time each workday.

We are looking for driven, creative, and passionate iniduals to join in our mission. An inclusive and erse culture are key components of mental well-being in the workplace, and that starts with how we build our own team. If you’re excited about a role, we’d love to hear from you!

The Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our CEO. The successful candidate will be responsible for managing the CEO’s schedule, coordinating meetings and appointments, handling correspondence, and ensuring efficient communication across the executive team. We are looking for an experienced and detail-oriented Executive Assistant who thrives in a fast-paced environment. The ideal candidate will be proactive, strategic, and possess exceptional organizational skills. This role requires the ability to anticipate the needs of the CEO, provide detailed administrative support, and contribute to the overall efficiency and effectiveness of the executive team. This person understands how different priorities come into play on an execs calendar, enjoys making processes more streamlined and efficient, and has a meticulous eye for detail. Additionally, you enjoy planning company events, improving team morale, and care about the cross-functional connections your exec is building with key stakeholders.

This position is not eligible to be performed in Hawaii.

What Youll Do

• CEO
  • Manage complex calendars using Google Calendar – including vetting, prioritizing, and providing recommendations to optimize the CEOs time and productivity
  • Coordinate domestic and international travel arrangements as needed and process travel expense reports in a timely manner
  • Follow up and provide reminders on project deadlines, to do items, and deliverables as well as prepare and coordinate materials for meetings, presentations, and reports
  • Triage and reply to emails, Google comments, Slack channels, and text in a prompt and timely manner
  • Facilitate large meetings, conferences, speaking engagements internally and externally
  • Act as a liaison between the CEO and internal / external stakeholders to ensure seamless communication and coordination
  • Manage personal arrangements such as: booking flights, hotel reservations, car service, appointments, etc.
  • Perform research, assist with projects and organization, carry out miscellaneous requests to gather information to support decision making processes
  • Handle confidential and sensitive information with the utmost discretion and professionalism
• Executive Team
  • Build trusted partnerships with the Executive Assistant team, the Executive team, and the People team
  • Work closely with the Executive Assistant team and C-suite executive on priorities for the exec team and broader companys goals
  • Assist with the scheduling of multiple stakeholder meetings a timely and responsive manner
  • Lead and organize event planning and coordination for team meetings and offsites
  • Plan team morale events as needed
  • Manage the executive teams offsite andtravelbudget
  • Contribute to leadership meetings by taking notes and tracking action items in partnership with the Chief of Staff

Who You Are

• Bachelors degree or equivalent practical experience
• Minimum 5 years of administrative experience
• Minimum 3 years of experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Master at everything Gsuite
• Curious about learning new things – open to work on other projects as needed
• Familiarity with Salesforce, Looker, Okta a plus
• Experience supporting multiple leaders and stakeholders with efficacy and accuracy
• Top notch communication skills with ability to build strong relationships with both internal and external stakeholders
• Team player that can easily handle changing priorities and multi-task in a fast-paced environment
• Wiz at prioritizing leaders calendars with the ability to make judgment calls and decisions based on a rapidly changing landscape
• Demonstrated ability to drive projects and programs to successful completion, including building productive, cross-functional relationships and aligned objectives
• Thrives with owning one-off projects and seeing them through to fruition with minimal oversight
• Impeccable organizational skills with a strong attention to detail
• Prior experience coordinating projects and events
• Discretion to work with confidential information

Benefits

Fundamentals:

• Medical / Dental / Vision / Disability / Life Insurance
• High Deductible Health Plan with Health Savings Account (HSA) option
• FlexibleSpending Account (FSA)
• Access to coaches and therapists through Modern Health’s platform
• Generous Time Off
• Company-wide Collective Pause Days

Family Support:

• Parental Leave Policy
• Family Forming Benefit through Carrot
• Family Assistance Benefit through UrbanSitter

Professional Development:

• Professional Development Stipend

Financial Wellness:

• 401k
• Financial Planning Benefit through Origin

But wait theres more!

• Annual Wellness Stipend to use on items that promote your overall well being
• New Hire Stipend to help cover work-from-home setup costs
• ModSquad Community:Virtual events like active ERGs, holiday themed activities, team-building events and more
• Monthly Cell Phone Reimbursement

Equal Pay for Equal Work Act Information

Please refer to the ranges below to find the starting annual pay range for iniduals applying to work remotely from the following locations for this role.

Compensation for the role will depend on a number of factors, including a candidates qualifications, skills, competencies, and experience and may fall outside of the range shown. Ranges are not necessarily indicative of the associated starting pay range in other locations. Full-time employees are also eligible for Modern Health’s equity program and incredible benefits package.

Depending on the scope of the role, some ranges are indicative of On Target Earnings (OTE) and includes both base pay and commission at 100% achievement of established targets.

San Francisco Bay Area

$125,900$148,100USD

All Other California Locations

$113,500$133,300USD

Colorado

$101,000$118,500USD

New York City

$125,900$148,100USD

All Other New York Locations

$113,500$133,300USD

Seattle

$113,500$133,300USD

All Other Washington Locations

$113,500$133,300USD

Title: Executive Assistant

Location: Remote, US

JobDescription:

The Basics

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will provide support to the Chief Technology Officer. The ideal applicant will have demonstrated experience working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CTO and their staff. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What youll do

• Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, assisting with general requests
• Handle multiple, potentially competing priorities with patience, flexibility and responsiveness
• Handle confidential and sensitive information with high integrity, ethics and the utmost of confidentiality
• Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
• Collaborate with other executive assistants
• Approach the role with a high degree of dependability, team mindset and a positive attitude

Were looking for someone with

• Education
  • BA/BSrequired
• Experience
  • 5+ years of VP or Executive administrative support required
  • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, DocuSign preferred
  • Proficiency and speed with PowerPoint required
  • Excellent organizational skills, attention to detail, and positive attitude
  • Openness to learning new things and to improving processes
  • Handle sensitive information with good judgement and discretion
  • Proactive approach to tasks with a goal of improving the efficiency of the departments supported
  • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout

About Tanium

Tanium, the industrys only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortunes list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. Thats the power of certainty.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and ersity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and its imperative that the ersity of our customers and communities is reflected internally in our team members. We strive to create a erse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

What youll get

The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

Executive Assistant – Corporate Affairs

locations

Remote (US)

time type

Full time

job requisition id

R23335

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeiGene is seeking an experienced Executive Assistant to support the SVP, Corporate Affairs leader and other department members. The person in this role will need to be an experienced, detailed-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.

Essential Functions of the job:

• Provide administrative support to the SVP, Corporate Affairs and other department members
• Manage complex/heavy calendaring, scheduling, expenses and travel
• Understand business priorities and proactively look for ways to streamline the support matrix
• Build and maintain key external relationships via the core businesss needs
• Build and maintain internal cross-functional relationships across BeiGene
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Partner across the Corporate Affairs team
• Schedule and coordinate candidate phone, video, and in-office interviews
• Process purchase requisitions and contracts
• Provide assistance as needed for assigned department and partner w/ Manager Strategy & Operations, in support of the larger Corporate Affairs team for ad-hoc projects as needed.
• BeiGene Patient Advocacy Portal Management.

Qualifications:

Minimum of 7-10 years experience assisting high level leaders; multiple disciplines a plus

Extensive experience in efficiently multi-tasking between business partners and priorities

Ability to take on increased responsibility as the company grows

Ability to independently work in an ambiguous yet fast-paced environment

Ability to work independently in a fast-paced environment with constantly changing priorities

Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

Demonstrated ability to relate well with all levels of management and peers

A positive can-do attitude

Computer Skills:

• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System

Education Required:

High School education required; Bachelors degree is a plus

Competencies:

Ethics – Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication – Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork – Balances team and inidual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.

Adaptability Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills – Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Analytical – Synthesizes complex or erse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management – Communicates changes and progress; Completes projects on time and budget.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $83,100.00 – $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value ersity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Administrative Assistant, Tax

Location: United States

About Us

Burklands core purpose is to Accelerate Dreams. So often, turning dreams into reality helps change the world. We thrive at the forefront of this transformation. Startups desire our professionals they are the best in the business. Startups seek our content we are an industry thought leader. Startups trust our expertise, so founders can focus on their companies, products, and value-add. As a part of our demonstrated value, our clients raised over $3B just last year.

At Burkland, we lead with our Core Purpose. We do this for both our clients and our employees. We believe that leaning on our Core Values (Fresh Perspectives, Exponential Value, Empathy, Trusted Partner) will lead to happy clients and happy employees.

We are aremote-first company with over 180 incredible team members, more than 750 clients, and a commitment to Accelerating Dreams.

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Tax Consulting Practice. The ideal candidate will have excellent communication skills, a background in administrative roles, and preferably, some basic knowledge of tax-related processes. This role primarily involves administrative tasks, with occasional client interaction and may extend to handling confidential information and filing annual reports.

Key Responsibilities

• Manage all incoming and outgoing mail, including regular visits to the post office for timely and accurate dispatch.
• Maintain excellent communication with clients and internal Account Managers (AMs) to ensure smooth information flow.
• Handle client interactions, specifically related to engagement letters and other administrative documents.
• Ideally, possess previous experience working in a tax office environment.
• Basic knowledge of tax forms such as Form 1120, Form 1065, and Form 990.
• Provide comprehensive administrative support to the Tax Consulting Team.
• Assist in filing annual reports.
• Handle sensitive and confidential information with the utmost discretion.
• Ensure compliance with data protection and privacy regulations.

About You

• Proven experience in administrative roles, preferably within a tax consulting or financial services environment.
• Familiarity with basic tax concepts and forms.
• You are naturally curious, and a problem-solver. Youre someone who likes to learn and is eager to take on new challenges, especially when it comes to cutting-edge technology and emerging industries.
• You are a communicator at your core. Impeccable written and verbal communication is critical since this is the cornerstone of the role.
• You thrive in a fast-paced, dynamic environment. You like being busy and are an expert at aggressive prioritization. If you have startup experience, thats a huge plus!
• Ability to interact professionally with clients and internal team members.
• Strong attention to detail and accuracy in all tasks.
• Demonstrated ability to handle confidential information responsibly.

What We Offer

• Flexiblework schedule to promote a healthy work-life balance.
• Medical, Dental & Vision Insurance for you and your dependents.
• Short & Long Term Disability Insurance to support you when you need it the most.
• FlexiblePTO Take time off from work when you need it.
• 401k with a company match to ensure you are ready for retirement.
• A generoushomeoffice expense reimbursement so you have the office you need to be productive.
• Forget the commute! Were aremote-first workplace, so you can work from yourhomeoffice or from the beach if youd like!
• We offer a collaborative, communicative culture driven by our Core Purpose + Values. We work with incredibly smart people who love to learn and share what they know. If this sounds like a team youd like to be a part of, wed love to hear from you.

Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition, full-time regular positions are eligible for 401(k), health benefits, and other benefits; some of these benefits may be available forpart-timeemployees.

Executive Assistant (US-Remote)

Spring, Texas, United States of America

All Cities, California, United States of America

Full time

job requisition id 3125487

Executive Assistant (US-Remote)

Description –

The Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.

Responsibilities:

• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
• Responsibilities include performing various tasks in administrative support at the upper executive level.
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/ision, and other established general administrative requirements of the organization.
• Coordinates the administrative work within the department/ision, working with other departments/isions and companies.
• Recognized as the top administrative employee in the department or ision.
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Education and Experience:

• High school education or equivalent; some college level education highly preferred.
• Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.

Knowledge & Skills:

• Senior/advanced general administrative skills/ knowledge.
• Usually works with multiple issues/projects and has the experience/ability to support multiple employees’ administrative needs.
• Regarded as the key administrative employee of the department and is a primary administrative employee in the ision/ company.
• Specific advanced software skills as required by the department.

Job –Administration

Schedule –Full time

Shift –No shift premium (United States of America)

Travel –

Relocation –

EEO Tagline –HP Inc.is EEO F/M/Protected Veteran/ Inidual with Disabilities.

Location:  US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

• Executive Assistance/General Admin
• Help manage the calendars for multiple executives and schedule external meetings across time zones
• Make travel arrangements if needed
• Assist with other administrative tasks as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Pay rate of $27 an hour with regular pay raises throughout your tenure
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Administrative Assistant Animals in Film and Television

Fully Remote PETA

Job Type

Full-time

Description

Position Objective:

To provide support to PETAs Animals in Film and Television ision of the Communications department

Primary Responsibilities and Duties:

• Identify the use or depiction of animals in projects in all stages of film and TV development
• Track industry trades, databases, and news publications for relevant updates
• Track upcoming projects of key directors, producers, and writers, as well as for networks, studios, and streaming services
• Stay up to date on entertainment news, the latest trailers and music video releases
• Maintain contacts, correspondences, files, and research in the isions databases, including archiving and organizing all files
• Maintain the isions calendar to track film releases and TV show premiere dates
• Screen films and TV shows via streaming services or at nearby movie theaters as required to support the campaign objectives
• Attend in-person premieres, limited screenings, and industry events, including demonstrations, as needed
• Assist in the coordination of various campaigns and projects related to the use or depiction of animals in film and television
• Assist the supervisor with PETAs gift promotions during awards season which, depending on your location, may include receiving and sending packages, assembling materials, and driving to hand deliver gifts
• Schedule meetings and take clear and comprehensive meeting notes to distribute to appropriate staff
• Review national and international film festival premiere summaries and reviews (Sundance, Cannes, TIFF, etc.)
• Coordinate gifts and other mailings to industry contacts
• Maintain PETAs whistleblower hotline and relay messages to appropriate staff
• Process invoices and credit card expense reports
• Provide research support as needed
• Perform any other duties assigned by the supervisor

Requirements

• Degree in a related field or equivalent experience
• Minimum of two years of high-level administrative support
• Interest in and extensive knowledge of the film and TV industries
• Extensive knowledge of animal rights issues and PETA campaigns
• Ability to anticipate the needs of the ision, and to think and act five steps ahead
• Demonstrated thorough knowledge of Microsoft programs, including Excel, Word, and Outlook
• Demonstrated effective online research skills
• Demonstrated exceptional written and verbal communication skills
• Demonstrated excellent organizational skills and meticulous attention to detail
• Must be a self-starter with the proven ability to work well under pressure and meet deadlines while working remotely and exercising sound judgment
• Proven ability to deal with a variety of people in a professional manner, with confidentiality at all times
• Must be at least 21 years of age and have a valid U.S. drivers license, a minimum of three years of driving experience, and a satisfactory driving record
• Must own or have access to a reliable car, as driving may be required for the position, sometimes on a moments notice
• Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
• COVID-19 full vaccination and booster recommended
• Commitment to the objectives of the organization

The hourly pay range for this position is $16.00 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Contract Sales Administrative Assistant – Remote

Location: United States; Canada

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. Were excited to announce this opportunity to join our team as a Contract Sales Administrative Assistant.

ABOUT THE JOB

As a Contract Administrative Assistant to the Sales Department, you will possess at least 2 years of relevant administrative experience and will report to the Sales Manager. Your day-to-day work will focus on supporting the Core Sales Team, which includes the Sales Manager, Sales Executive(s), CEO, Sales Coordinator, and other Kanopi team members. Your main priority is to provide administrative support for the functions of the Sales Department. This includes ensuring that:

• Client facing communications are professional and accurate
• Materials needed for client calls are readily available to the Sales Team
• All pertinent details are noted in the database
• That meetings are promptly scheduled

You will intuitively provide the necessary professional and prompt support to the Sales team, and the Sales Manager in particular, often assisting with scheduling, and other documentation as needs arise.

This position is fast-paced and deals with frequent shifting of priorities. During peak sales season, duties may expand to further support other members of the sales team as needed.

Your typical work week might include:

• Assisting with taking call notes in a timely manner.
• Scheduling meetings across multiple time zones in a timely manner and ensuring all the meeting attendees receive agendas or pertinent details to support productive engagements.
• Researching new leads and potential prospects and deal creation in the HubSpot platform.
• Ensuring the accuracy of sales-related data in HubSpot and saving documents related to each deal accurately and promptly..
• Assisting in the creation/editing of repeatable processes that help the company continue to be awesome, efficient, and successful.

Requirements

• Have demonstrated experience in an administrative capacity (2+ years).
• Have relevant experience in avirtual work environment (1+ years).
• Have impeccable verbal and written communication skills, including problem-solving and effective team collaboration.
• Are a self-motivated, goal-driven, and success-oriented team player.
• Demonstrated superior organizational and time management skills.
• Have exceptional attention to detail.
• Are committed to delivering high-quality work on time.
• Are able to stay calm, positive, and solutions-oriented in high-pressure situations.
• Are able to juggle multiple, often competing, priorities with ease.
• Able to provide effective feedback to team members and management regarding bandwidth and priorities.
• Have expertise using Google Suite, Hubspot, Zoom, Microsoft Office, and other related software.
• Are committed to continual learning, personal and professional development
• Have an interest in working with an awesome remote team building cool open-source software projects.

At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, iniduals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.

* All positions are remote

* Applicants must live and be able to work in the US or Canada to be considered.

Executive Assistant

Location: Remote, US

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will support the Chief Financial Officer. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What youll do:

• Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests
• Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements
• Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness
• Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality
• Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
• Collaborate with other executive assistants
• Approach the role with a high degree of dependability, team mindset, and a positive attitude

Were looking for someone with:

• Education:
  • BA/BS required
• Experience:
  • 5+ years of CxO administrative support required
  • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred
  • Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required
  • Proficiency and speed with PowerPoint required
  • Excellent organizational skills, attention to detail, and positive attitude
  • Openness to learning new things and to improving processes
  • Handle sensitive information with good judgment and discretion
  • Proactive approach to tasks with a goal of improving the efficiency of the departments supported
  • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout

What youll get

The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

Senior Executive Assistant

locations

Remote – USA

time type

Full time

job requisition id

R-3087

Why Lytx:

Want to work at a high growth technology? We’re seeking an experienced Senior Executive Assistant who is organized, collaborative and has impeccable attention to detail to support our Chief Revenue Officer. This role involves efficiently handling demanding and time sensitive tasks, working well with ambiguity, and while providing sophisticated administrative, logistical and operational support to serve as the primary point of contact for internal and external partners on all matters pertaining to the CROs time and schedule. The ideal candidate is a creative problem-solver, can anticipate and remove administrative roadblocks and make timely decisions, exercise good judgment and manage multiple time-sensitive priorities with poise and professionalism. The Senior Executive Assistant will partner closely with our team of EAs as well as senior leadership and cross functional partners and be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.

Youll Get To:

• Able to look ahead and understand the prioritization of key objectives and help manage deliverables or priorities.
• Provide proactive support, including core administrative functions such as sophisticated calendar management, scheduling and coordination of group meetings, planning and coordinating domestic and international travel, submitting expense reports, and understanding, tracking and monitoring team priorities and results.
• Acquire knowledge of the team and company operations in order to become a trusted advisor for the leadership team to proactively coordinate meetings and logistics; develop and deliver written correspondences on behalf of the CRO.
• Assist in scheduling, preparing for meetings, including coordinating agendas, preparing & communicating pre-work, documenting, identifying and tracking deliverables and communicating key actions and follow-ups with team members. Planning ahead to anticipate needs and initiate action with limited direction and judgment and driving plans.
• Manage end-to-end logistics for the CROs meetings and offsites
• Work closely with Lytxs EA team to ensure all administrative procedures unique to Lytx are handled as required and that all group support is running efficiently. Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally, and collaborate with business partners in People & Corporate Operations, Finance and teams across the business.
• Act as a liaison for their direct reports and stakeholders in the broader organization, ensuring that matters are timely managed and with an appropriate level of discretion.
• Other duties as assigned.

What Youll Need:

• Minimum 8 years proven experience supporting at the senior executive level in a fast-paced environment.
• Associates degree or equivalent experience.
• Superior organizational and prioritization skills; great follow through on action items and works well in a fast-paced evolving organization and able to adjust when the priorities shift.
• Exemplary written and interpersonal skills. Exercise excellent judgment and diplomacy in all interactions
• Proficient in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint.
• Strong analytical and problem-solving skills, proactive approach to the job with a passion for making others jobs easier through anticipating needs.
• Able to adapt in a team environment, building and maintaining effective working relationships with a erse group of contributors internally and externally.
• Maintain confidentiality of highly sensitive material and information with discretion and professionalism.

Benefits:

• Medical, dental and vision insurance
• Health Savings Account
• Flexible Spending Accounts
• Telehealth
• 401(k) and 401(k) match
• Life and AD&D insurance
• Short-Term and Long-Term Disability
• FTO or PTO
• Employee Well-Being program
• 11 paid holidays plus 1 inclusive holiday per year
• Volunteer Time Off
• Employee Referral program
• Education Reimbursement Program
• Employee Recognition and Appreciation program
• Additional perk and voluntary benefit programs

Salary is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring salary for this position is:

$89,750.00 – $113,250.00

Innovation Lives Here

You go all in no matter what you do, and so do we. At Lytx, were powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and thats what we do. Join our erse team of hungry, humble and capable people united to make a difference.

Together, we help save lives on our roadways.

Find out how good it feels to be a part of an inclusive, collaborative team. Were committed to delivering an environment where everyone feels valued, included and supported to do their best work and share their voices.

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. Were committed to attracting, retaining and maximizing the performance of a erse and inclusive workforce. EOE/M/F/Disabled/Vet.

Administrative Assistant, Talent

Remote, United States

About Netflix:

Netflix is the world’s leading streaming entertainment service with 222 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

The Role:

We are seeking an experienced Administrative Assistant to support several Directors across our Emerging Talent, Strategic Programs, and Compensation teams. This role is location-flexible.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and erse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Qualifications:

• 3+ years as an Executive/Administrative Assistant
• Prior experience supporting executives is preferred
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Senior Executive Assistant – Remote

Location: United States

SurveyMonkey is a global leader in online surveys and forms that empowers people with the insights they need to make decisions with speed and confidence. Our fast, intuitive feedback management platform connects millions of users worldwide with real-time AI-powered insights that drive meaningful decisions. We provide answers to more than 20 million questions every day so that people and organizations can attract new audiences, delight customers, create advocates, and extend their competitive advantage in the marketplace. Our vision is to raise the bar for human experiences by amplifying inidual voices.

What we’re looking for

We are looking for a seasoned Executive Assistant for our Chief Diversity and Impact Officer and our Senior Vice President & Head of Product Management. You have 5+ years of experience in executive support at the most senior levels. We are looking for someone who is excellent at working cross-functionally, is meticulous, and is solutions-oriented. You are proactive and eager to understand the context so you can help your executives prioritize their time and activities. You are a team energizer, excited to engage the team and deploy your planning and people skills to connect the team. You show up with a how can I help approach. You are a problem solver who is comfortable with dynamic environments and can turn uncertainty into opportunity. You are extremely organized and able to juggle multiple workstreams at once.

You will

• Prioritize and manage your executives calendars, tasks, and budgets
• Manage all communication related to meetings, conference calls, invitations
• Coordinate and run team meetings, offsite events, and all hands, creating presentations for them, managing agendas, documenting outcomes and ensuring follow-up on action items.
• Create, route, and process correspondence while exercising a high degree of confidentiality.
• Perform general administrative tasks (e.g., taking detailed notes, preparing meeting materials, preparing and submitting expense reports)
• Engage in special projects as needed

You have

• 5+ years of EA experience
• At least 3 years experience supporting C-suite or similar executives within a high-growth technology company
• Familiarity tracking budgets
• 5+ years of experience with calendaring and presentation software and the ability to handle complex scheduling

The base pay provided for this position ranges from $104,125 / year – $176,065 / year depending on the geographic market and assuming a full-time schedule. Actual base pay is based on a number of factors including market location, job-related knowledge, education or training, skills, and experience.

Bonuses and commissions may also be offered as part of the total compensation package, in addition to a competitive benefits package including medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits.

#LI-remote

Why SurveyMonkey? Were glad you asked

In addition, weve reimagined the way we work to allow employees to choose what works best for them — working in-person, fully remote, or a hybrid model that combines the two through our Choice Model.

Project Administrative Coordinator

School of Medicine, Stanford, California, United States

Job Summary

• SCHEDULE Full-time
• JOB CODE4103
• EMPLOYEE STATUS Regular
• GRADEF
• REQUISITION ID100093
• WORK ARRANGEMENT Remote Eligible

The Stanford Center for Clinical Research (SCCR) is a growing academic research organization within the Stanford Department of Medicine. Our mission is to conduct and promote high-impact, innovative clinical research to improve human health.

At SCCR, we strive to find team members who are passionate about their work, flexible, fun, and want to deliver results. We place a high priority on equipping our staff to perform their job efficiently, helping them acquire new skills and grow within the organization. We encourage our team to have a healthy balance between work commitments and life outside of work and provide support to achieve this balance. If you are looking to make a large impact through global-reaching clinical research, we encourage you to apply!

SCCR is seeking an Administrative Associate 3 to provide administrative and operational support for 2 large industry projects and for SCCRs growing team. The incumbent of this role will be responsible for leading and mentoring other administrative staff. The ideal candidate will be comfortable working in a fast-paced environment, have excellent communication skills, is comfortable presenting ideas and recommendations to SCCRs leadership team, is a self-starter who isnt afraid of taking initiative, and works well with limited supervision.

Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Bachelors degree.
• Clinical research operations experience and basic knowledge of medical terminology
• Outstanding interpersonal and diplomacy skills for collaborating with multidisciplinary, internal and external VIP stakeholders.
• Understanding of the organization of Stanford University preferred.
• Occasionally work across multiple time zones.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu/.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $50,000 to $91,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our erse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Executive Assistant (Remote)

locations

USA – Remote

time type

Full time

job requisition id

R16664

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. Were looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.

About the Role:

We are seeking a talented and highly motivated Executive Assistant who will be aligned with our Alliances organization and has a demonstrated ability to provide top notch operational and administrative support to corporate executives at the VP level. Our ideal candidate is a team player who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, resourceful, and efficient. You exercise sound judgment in a variety of situations, have strong written and verbal communication skills, impeccable organization and attention to detail, and the ability to maintain balance among competing priorities.

What You’ll Do:

Manage complex calendars across multiple time zones, including domestic and international schedules, and agenda preparation.

Manage external contacts and quickly identify the primary stakeholders; proactively understand who they are and why theyre important to the business, and track the communication needed to nurture the relationship.

Demonstrate a high level of professionalism and the ability to handle sensitive matters while exercising sound judgment, discretion, and confidentiality.

Manage special projects and collaborate with stakeholders on issues requiring finesse, flexibility, and patience.

Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.

Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.

Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.

Ensure that the priorities for the executive are cascaded to the appropriate administrative staff supporting key cross-functional partners.

Partner closely with executives, business partners, and executive assistants on cross-functional events and scheduling.

Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.

Plan and implement large-scale, multi-day offsites for the business unit, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.

Ability to address tough issues by identifying the problem, building consensus, and working toward a resolution.

Consistently hold self and others accountable for specific actions and ensure commitments are fulfilled.

Perform additional duties as assigned.

What You’ll Need:

5-7 years experience supporting executives, with several years supporting VP levels

Self-starter who is able to own projects to completion with minimal guidance and direction

Experience working with Alliance / Channel leadership and/or understanding of technology Alliance ecosystem structures and partner routes to market

Team player willing to jump in and help where and when needed

Excellent organization skills, attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment

Bachelors degree preferred

Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel

Excellent verbal and written communication skills

Demonstrated success where personal results and accountability are evident

Routine experience engaging with executive level staff is required

A passion for supporting high performance teams, with an understanding that every second counts!

#LI-MJ1

#LI-REMOTE

Benefits of Working at CrowdStrike:

Remote-first culture

Market leader in compensation and equity awards

Competitive vacation and flexible working arrangements

Comprehensive and inclusive health benefits

Physical and mental wellness programs

Paid parental leave, including adoption

A variety of professional development and mentorship opportunities

Offices with stocked kitchens when you need to fuel innovation and collaboration

We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a erse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the ersity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.

CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact [email protected], for further assistance.

CrowdStrike participates in the E-Verify program.

Notice of E-Verify Participation

Right to Work

CrowdStrike, Inc. is committed to fair and equitable compensation practices. The base salary range for this position in the U.S. is $80,000 – $130,000 per year + variable/incentive compensation + equity + benefits. A candidates salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

Medical Administrative Assistant

Job ID2024-26729

# Positions

1

Job Location

US-Remote

Telecommute

Telecommute (U.S.) Position

FT/PT

Full-Time

Category

More Key Contributors

Why Us?

With a mantra of Empowering Human Potential, Hanger, Inc. is the world’s premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger’s Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger’s vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

Could This Be For You?

Under general supervision, performs a variety of administrative functions to support Department Director or assist in supporting the entire departmental staff. This person will support the Colorado and Texas regions.

Your Impact

Principal Duties and Responsibilities (Essential Functions):

Specific functions may vary dependent upon departmental need, examples of essential functions are:

• Type, word process, transcribe and format correspondence, memorandums and reports from written sources or Dictaphone.
• Calculate commissions
• Schedule meetings
• Handle Kaiser referrals
• Organizes projects and handles virtual appt. scheduling
• Compile materials for use by Director, which may involve extensive research and include highly confidential and sensitive information.
• Review, screen, and prioritize all correspondence and action documents to ensure proper completion; summarize correspondence for Director.
• Ensure a smooth functioning office environment.
• May participate in the development of work deadlines; inform staff members of current developments within the department and arrange for them to follow through on commitments made by Director.
• Receive and screen incoming calls, answer questions, research and resolve problems, and direct calls to appropriate person.
• Establish, organize and maintain files, records, and publications that may be confidential in nature.
• Maintain Directors calendar; schedule appointments, arrange meetings, conferences, travel accommodations, etc.
• Coordinate and organize seminars and meetings.
• Open, read, and prioritize incoming mail.
• Handle requests and/or assignments that require knowledge of the departments policies and procedures.
• Communicate with both internal and external iniduals.

Minimum Qualifications

Knowledge and Skill:

• Experience with Word & Excel
• Solid data entry skills with typing speed of 60+ wpm
• Team player that supports the common goals of the team to meet all processing service level agreements.
• Basic knowledge of medical terminology
• Good understanding of office or medical clinic workflow
• Ability to function in a fast-paced environment
• Detail oriented and high level of accuracy to meet the deadlines

Experience and Education:

Minimum

• High school diploma or equivalent required
• 2 or more years of related experience
• Must have, or be eligible to obtain, a valid drivers license and driving record within the standards outlined wtihin Hangers Motor Vehicle Safety Policy and Procedures.

Preferred

• Experience in a medical office

Environmental Factors:

Work environment characteristics, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. The employee must be capable of functioning effectively under moderate or high stress levels due to work subject to time constraints, responsibility to deliver, and the need for rapid adaptation within a dynamic work environment. The employee will be responsible for maintaining a safe, clean and orderly work environment. The employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Some travel via automobile, airplane and other public transportation may be required.

Critical features of this job are described under the headings above. These features may be subject to change at any time due to reasonable accommodation or other reason.

Pay range of $18.00 to $23.00 per hour + annual bonus. This pay range is posted to comply with wage transparency laws. Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables

Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics. Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.

Additional Success Factors

• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

Our Investment in You

Employees working at least 20 hours per week are eligible for the following benefits:

• Competitive Pay
• Health Insurance
• Dental Insurance
• Vision Insurance
• 8 Paid Holidays per Year
• Paid Vacation Time Off
• Paid Sick Time Off
• 8 hours of paid time to volunteer in your community
• Floating Holiday
• Life Insurance
• Medical Flex Spend Account
• Dependent Care Flex Spend Account
• Free employee assistance program
• 401(k)
• Full-time employees are also eligible for short-term and long-term disability insurance

Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship.All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances.The company will comply with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.

IMPORTANT: There is a chance our confirmation email as well as subsequent email correspondence sent to you by one of our recruiters will be discarded by your spam filter. Once applying for a position, please check your inbox for our auto-acknowledgment email. If you don’t see the email, look in your junk-mail folder. If you find it there, please mark the email as Not Junk and add to your address book. Please continue to monitor your inbox and junk/SPAM folder while you remain under consideration for a position.

Administrative Assistant – Legal

Fully Remote PETA Foundation

Job Type Full-time

Position Objective:

To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organizations and its supported organizations activities.

Primary Responsibilities and Duties:

Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundations Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work

Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements

Assist in the maintenance, application, and renewal of the organizations and its supported entities insurance policies

Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls

Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying DocuSign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list

Review voicemails, and return calls and route messages as needed

Assist and support with Legal Department staff as requested

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree, with two years of experience in related areas

Demonstrated effective written and verbal communication skills

Proven organizational skills and attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Advanced working knowledge of Microsoft Office programs

Willingness and ability to learn and utilize software applications

Knowledge of animal rights issues and commitment to the objectives of the organization

Ability to maintain strict confidentiality at all times

Commitment to the objectives of the organization

The hourly pay range for this position is $16.39 – $20.45 per hour.

The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Senior Administrative Coordinator

Location: Remote, US

Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globes growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.

Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.

Role Introduction:

The Administrative Assistant is an essential role that will help maintain smooth day-to-day operations within the team. The role will primarily support the Concentric leadership team in matters including (but not limited to): scheduling, travel, on-sites, etc. The ideal candidate possesses strong technical ability (organizational skills, attention to detail, strong time management), but also demonstrates strong alignment to Concentrics mission.

Responsibilities

• Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
• Maintain calendars: Calendar gymnastics at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
• Anticipate teams needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
• Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.

Minimum Requirements

• High School diploma + minimum 15 years of experience OR Bachelors degree + minimum 10 years of experience
• Demonstrated experience supporting leadership and/ or executive level employees

Preferred Capabilities and Experience

• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.

Executive Assistant

Location: Remote – United States

Description

Position at IGN

Position Summary

IGN Entertainment is seeking an inidual who will provide administrative support to upper management. This role also serves as a liaison to senior management teams, prioritizes and coordinates executive outreach and external relations efforts, and coordinates special projects. The successful candidate must be creative and enjoy working within a constantly evolving environment.

Key responsibilities:

Coordinate and engage with leadership in planning and coordinating events, activities and calendars

Lead complex calendar and scheduling requirements across multiple team members and varying time zones, proactively resolving any scheduling conflicts

Arrange travel and accommodations for executives

Prepare expense reports

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverables

Lead sensitive matters with a high level of confidentiality and discretion

Excellent communication and time management skills; consistent track record to meet deadlines

Ability to function well in a fast paced environment and perform additional duties as assigned by executives

Represent the company and the executive team in a positive light through great follow-through skills and sound judgment

Proactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls

Skills and qualifications:

Exceptional organizational skills and have a very detailed focused

5+ years of related experience working in an Executive Assistant role supporting multiple executives or a Bachelors degree.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environment

Experience supporting Sr. Executives for domestic and international travel preferred

Ability to communicate effectively and professionally

Ability to work business hours to support Pacific Time (9am to 5:30pm PST) and be flexible outside of core hours as needed by the business for projects and meetings

Has a strong business sense and can decipher priorities and make sound judgment calls when needed

We offer competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven, Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events. If youre seeking a dynamic work environment where you can see the direct impact of your performance, then this is the place for you.

We are an Equal Opportunity Employer. We celebrate ersity and are committed to creating an inclusive and equitable environment for all employees.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Disclosure: We provide a range for the base pay. Factors that may be used to determine your actual pay may include your specific job related knowledge, skills, experience, and geographic location. The base pay for this position ranges from $55,000 to $65,000, plus incentive compensation (for eligible roles only).

Part Time HR Coordinator

#LI-Remote

People Operations / Part Time / Remote

Are you looking for a role in a company that’s solving one of the greatest challenges of our lifetime? Ophelia helps people end their opioid use and restore their quality of life with respect for their time and dignity. Our Mission is to make evidence-based treatments for opioid use disorder accessible to everyone… and we’re looking to bring more people onto our team to help us achieve it.

Opioid overdose is the #1 cause of death for Americans under 50, but 80% of 3 million Americans with opioid use disorder (OUD) are not getting treatment. Most have jobs, families, and privacy concerns, making it easier to get withdrawal medication from a drug dealer than go to rehab. Meanwhile, 2/3rds of rehabs do not offer medication at all, leading 90% of patients to relapse in the first 3 months. As a result of inadequate access to proven treatment, an American dies of an opioid overdose every 11 minutes.

We are a team of world-renowned doctors, scientists, startup veterans, and White House advisors, backed by leading technology and healthcare investors (Y Combinator, General Catalyst) to re-imagine and re-build addiction treatment in America.

Join us, save lives, and help fix healthcare for those who need it most.

Ophelia is seeking an organized, self-motivated, detail-oriented, and trustworthy inidual to join our Human Resources team as an part-time HR Coordinator (10 hours / week). This role is perfect for someone who is looking to start their career in HR, has high attention to detail and accountability, and has a strong sense of discretion. This role has the potential to become full time for the right candidate.

Responsibilities

• Manage Ophelia’s virtual mailbox: sort and file mail, deposit checks, distribute mail to the appropriate parties and handle follow ups as needed
• Sensitive Data Management: bi-weekly timecard verification and submission and 401k data submission. Maintain accurate and up-to-date employee records in our HR system, assist in the preparation and processing of HR-related documentation
• Coordinate Onboarding of New Hires: create and manage offer letters, initiate equipment procurement from our IT vendor, setup new hires into our HRIS, responsible for all new hire communications
• People Team Inbox Management: communicate effectively with employees to address HR-related queries and provide assistance, collaborate with team members to ensure a smooth flow of HR operations.
• Other miscellaneous projects as needed

Experience and Skills

• Experience with administrative work, including handling sensitive and confidential material
• Experience in Human Resources coordination preferred, not required
• Proficient in Google Docs / Microsoft OS
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy in work.
• Ability to handle sensitive information with discretion and confidentiality.
• High resilience and self awareness
• Strong problem-solving skills and a willingness to learn
• Team player with excellent interpersonal skills

$15 – $20 an hour

Executive Assistant to the CEO

Location: Remote – US Based

• Employees can work remotely
• Full-time

Company Description

CoEnterprise is an award-winning B2B software and professional services company. Founded in 2010, CoEnterprise delivers Data & Analytics solutions and services that transform how companies connect and do business. CoEnterprise approaches each relationship and engagement from the perspective of three core values: collaboration, ownership, and excellence. We value collaboration with both our partners and clients in order to present the best possible outcome for our customers. Our vow to accept ownership ensures that our entire staff takes pride in our work and it is our commitment to excellence that ensures that this work is at the highest standard possible.

Job Description

The Executive Assistant is a seasoned administrative professional who will work very closely with the CEO. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results driven. The ideal inidual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

In our dynamic and rapidly changing environment, this role acts as an extension of the CEO to follow-up with direct reports on projects, initiatives, opportunities, and miscellaneous outstanding action items to ensure progress. By streamlining the many demands that are currently placed on the CEO’s time due to multiple responsibilities and competing priorities, the role will extend the capacity of the CEO. While the role interacts with all levels in the organization, this inidual will work to ensure all of the CEO’s direct reports are progressing on action items and goals ultimately allowing the CEO to operate at peak performance and focus on strategically growing the business.

Responsibilities:

• Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client/prospect meetings
• Attend all meetings with the CEO to capture meeting minutes and follow-up/action items from each meeting
• Actively manage follow-up items from meetings to ensure completion and progression of opportunities and initiatives
• Manage CEO’s travel logistics and activities, including accommodations and transportation
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities
• Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Prepare reports, presentations and communications as needed
• Special projects as directed by the COE
• Maintain professionalism and strict confidentiality with all materials

Qualifications

Requirements

• Bachelor’s degree preferred
•  7+ years of executive level support, preferably CEO/C-Suite levels
• Exceptional written and verbal communication
• Confident, influential, and professional presence
• Proven experience planning and working with multiple teams and departments
• Strong time-management skills and an ability to organize and coordinate multiple concurrent priorities and projects
• Very strong interpersonal skills and the ability to build relationships
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Agile business mind with a focus on developing creative solutions
• Flexible, adaptable and able to deal with shifting priorities while maintaining a positive mindset
• Ability to maintain confidentiality of information related to the company and its employees
• Proficiency with office productivity tools
• Business-minded

Additional Information

Come experience our spirited culture and work with a smart, dedicated and high-energy team in a stable and fast-growing company! Here is a small sample of our benefits and perks we offer:

• Comprehensive Health Insurance with generous employer contribution
• Matching 401(k) – $$$$
• Generous PTO Policy
• Virtual Team Lunches
• Wellness Program
• Monthly Mingles
• Birthday Celebrations
• Virtual Events- Happy Hours, Casino Night, Magic Show, Scavenger Hunt of National History Museum, Game Nights and more

At CoEnterprise, we believe ersity drives innovation. We are committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of our business.  In recruiting for our team, we welcome the unique contributions that you can bring. We value employees for their differences represented by a variety of dimensions including demographics, behaviors, work style and perspectives.

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005630

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Knowledge of higher education and/or nursing industry preferred.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.

Executive Assistant – Product & Technology

Remote (United States)

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.

Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.

The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way.

About Cast & Crew

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry.

Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Executive Assistant

Regular Full-Time

Position Overview

The Executive Assistant serves as a partner to the Chief Product Officer and Chief Technology Officer as well as their respective departments. The ideal candidate thrives in a fast-paced, demanding role which requires the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. T

his role requires excellent organizational and communication skills.  Previous experience supporting C-Level Executives or similar experience is required.

Core Responsibilities

• Provide support to the CPrO and CTO as directed to ensure that company goals and objectives are accomplished, and departmental operations run efficiently
• Support the CPrO and CTO in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of the CPrO and CTO when engaging with internal and external stakeholders
• Understand the business preferences and priorities of the CPrO and CTO in order to best support their time
• Imperative calendar management with strong attention to precision & detail
• Manage the CPrO and CTO calendars, providing reminders, resolving conflicts, and communicating changes.
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Assist with special projects as needed
• Provide support in preparing Excel-based reports and effectively organizing data for analysis
• Provide support in creating PowerPoint presentations
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Perform specific substantive tasks for the legal department, including subpoena responses, assistance with responses to customer reporting requests and submission of invoices
• Perform specific substantive tasks for the Product and Technology departments, including projects, invoices, and department meeting scheduling
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

Key Qualifications

• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Have exceptional attention to detail and commit to faultless execution on tasks
• Excellent communication skills – verbal and written – with ability to interact with people of all levels
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Ability to anticipate and execute on needs
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self-starter who can manage priorities and make trade-offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize on current processes and build efficient systems
• Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in supporting technology or product executives is a plus

Preferred Qualifications

• Have 5+ years of Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or similar experience highly preferred
• High school graduate or equivalent required; Bachelor’s degree or equivalent work experience preferred

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.

The compensation range for this position is: $35—$40 USD

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

DMA/Division Support Admin Team Member

Location

Remote Flexible – US

Type

Full Time

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Moms In Motion has an opening for an EPSDT Administrative Support Team Member. This is a remote, full-time position. You will be required to attend in-person quarterly ision meetings.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the EPSDT department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Must have a dedicated home office with computer and stable internet connection
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 8 am-5 pm, M-F
•  Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision) a Plus
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers a Plus

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid  pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs

Visit www.MomsInMotion.net for more information and to apply

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.

Moms In Motion

Our Mission

Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.

Our Vision

To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.

Moms In Motion’s Culture Points, ACES

A = Advocacy – Empowerment and education bringing people together for positive change.

C = Compassion – Effective and caring partnership with you on your journey through our unique perspective.

E = Excellence – Excellence in everything we do.

S = Service – Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.

Company Website: www.momsinmotion.net

Account Coordinator

Job Category: Administrative

• Full-Time
• Rate: $19 USD per hour

Locations

Remote USA

United States

• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the
• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the organization.
• Collect on all invoices and manage daily workload of assigned account to successfully collect monies owed.
• Make a minimum 16 collection touches daily.

Pay Rate $18-20 per hour

Benefits: 

TridentCare offers a competitive wage and robust benefit package to full time employees.  Part time employees are eligible for many of the same below, pro-rated.  Benefits include:

• Two weeks of vacation time
• Health Insurance after 30 days!
• Sick time
• 8 paid holidays
• Same day pay available
• Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
• Dental insurance
• Vision insurance
• Disability insurance
• Company paid life insurance
• 401(k)

Administrative Assistant

Location: USA – Remote

Full Time

Summary

The Administrative Assistant will provide direct, confidential support and project assistance to a leader, a group of cross-department leaders, or a department leadership team and/or a department. This role is privy to sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

Initiating and compiling requests to support meetings, tasks, departments, etc.

Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)

Running standard reports in various systems

May support specific processes or programs at the department level

Typically requires knowledge and understanding of how the operations of the department impact related functional groups

Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines

Provides coordination and support of assignments within a department or groups related to

budget

Other duties as assigned

Provides general support to department employees.

What You’ll Need

Minimum Qualifications

High School Diploma or Secondary School Education

1+ years of related experience

An advanced degree will be considered in lieu of experience

Preferred Qualifications

Business acumen, expert customer service, skill at multitasking, high degree of confidentiality and professionalism, ability to prioritize, background in managing a single or multiple budgets, and basic to advanced analytical skills.

Communication, diplomacy, and leadership courage required to regularly liaise with internal leadership and external audiences.

Travel Requirement

Minimal

Working Conditions & Physical Requirements

Reliable internet access for any period of time working remotely, not in a Workiva office.

How You’ll Be Rewarded:

• Salary range in the US: 

$20.00 – $32.00

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Where You’ll Work

Our values drive how we work and who we hire. You will see these values ingrained in how we support our customers, work with team members, build our products and in the work environment we’ve created.

Customer Success:  Always delight our customers.

Trust: Rely on each other.

Integrity: Do the right thing, every time.

Collaboration: Share resources and work together.

Innovation: Keep creating solutions and finding better ways.

Inclusion: Support a erse community where we all belong.

Accountability: Be responsible for your success and failure.

We believe our people are our greatest asset, and our unique culture gives employees the opportunity to make an impact everyday. We give our employees the freedom and resources they need—backed by our culture of collaboration and erse thought—to continue innovating and breaking new ground. We hire talented people with a wide range of skills and experiences who are eager to tackle some of today’s most challenging problems.

At Workiva, you’ll enjoy:

Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.

Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.

Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more

Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Executive Assistant

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote  
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Assistant

Location: Remote United States

Full Time

About the Organization

Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what’s right, what’s smart, and what works.

Position Description

Redhorse Corporation is seeking an Executive Assistant/Project Analyst to contribute to an established, high-performance team supporting the Identity, Credential and Access Management (ICAM) Division at the General Services Administration (GSA). The position is remote.

Primary Duties and Responsibilities for this position include:

• Manage the Division Director’s calendar. Schedule meetings ensuring no conflicting appointments and schedule adequate blocks to allow for work time.
• Track and follow up on Division data calls to ensure they are completed accurately and on time.
• Conduct day-to-day administrative actions, including short lead suspense assigned by senior leadership.
• Answer inquiries for senior leadership, maintain office calendar, establish meetings, take minutes of meetings, and organize and maintain a centralized filing system.
• Prepare materials required by leadership for conferences, correspondence, appointments, meetings, and telephone calls.
• Prepare special and one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources such as reports, documents, correspondence, or other offices.
• Maintain office calendars, arrange meetings, and take minutes of meetings.
• Organize and maintain a centralized filing system.
• Assist in reviewing written correspondence for grammar and punctuation.
• Assist staff in preparing materials needed for conferences, correspondence, appointments, meetings, and conference calls.
• Assist with Division project tracking to include work breakdown structure development, milestone tracking and reporting.
• Provide project management support to monitor Division project execution.
• Track and manage project milestones.
• Track and follow up on action items.
• Develop original correspondence, meeting briefing slides and meeting minutes for distribution to the Division and external GSA customer agencies.
• Assist in creating and maintaining monthly reports for leadership personnel, including ad hoc reports as directed.
• Document and maintain process and procedure documentation and develop associated work flows as requested
• Support the project manager as necessary including deliverable development and attending and taking minutes during client meetings

Minimum Basic Requirements for Skills, Experience, and Credentials include:

• Must have demonstrated the ability to work independently or under only general direction.
• Good written and oral communication skills are required.
• Experience working with senior or executive stakeholders.
• Bachelor’s degree and 10 years of experience.

Equal Opportunity Employer/Veterans/Disabled 

Accommodations:

If you are a qualified inidual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at [email protected]