Contracts Manager

Remote

Summary 

We are seeking a highly skilled and business-minded Paralegal to assist with managing a high volume of complex contracts in the healthcare sector. This role combines knowledge of healthcare contracting with operational leadership. The successful candidate will assist the legal team with driving the contract lifecycle process, facilitating efficient business operations across clinical, operational, and administrative functions.

Job Responsibilities

Assisting with Contract Lifecycle

• Assist with the full lifecycle of contract drafting, reviewing, negotiating, and executing agreements across multiple business lines.
• Assist with the development of contracting standards, templates, and playbooks to drive efficiency, reduce negotiation time, and ensure consistent risk management.

Business Enablement 

• Assist Head of Commercial Contracts and Sr. Manager, Contracts, in the cross-functional collaboration with Sales, Procurement, Finance, Operations, and Compliance to ensure contracts meet both legal and business requirements.
• Negotiate standard contracts/terms with external parties under the guidance of the Senior Contracts Manager.
• Assist with legal team projects on an as-needed basis, working directly with Head of Commercial Contracts and Sr. Manager, Contracts, paralegals and attorneys

Process Optimization & Technology Enablement

• Assist with optimization contract workflows and implement best practices for tracking, storage, and reporting.
• Assist with the enhancement of the contract management tools and technology (including AI capabilities), ensuring accurate and accessible contract records.
• Analyze contract data to identify patterns, improve negotiation outcomes, and support strategic planning.

Regulatory Compliance & Risk Management

• Identify and mitigate contractual risks related to patient data, clinical services, and vendor performance.
• Collaborate with Compliance and Privacy teams to incorporate regulatory updates into standard contract language.

Education, Experience, and Skills

• Bachelor’s degree required
• 5-7 years of progressive contracts experience in a corporate legal department or law firm, preferably with exposure to high-volume and complex agreements.
• Demonstrated ability to lead contract negotiations independently and strategically.
• Strong understanding of contract law, risk allocation, and commercial terms.
• Experience implementing and managing contract lifecycle management (CLM) systems.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills; ability to influence and build trust with senior stakeholders.

Physical Demands

• Ability to stand, walk, and sit for extended periods.

Work Environment 

• Standard work hours are Monday through Friday, 9 AM to 5 PM EST, with occasional overtime required during peak periods.

$115,000 - $132,000 USD

Our Culture

At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where erse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job—you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by:  

• Be bold in our vision & brave in our execution. 
• Communicate directly, with empathy. 
• Do what we say we're going to do.  
• Be adaptable to change.  
• Operate with a bias for action.

Benefits include:

• Paid Time Off (PTO)
• Health, Dental, Vision and Life insurance
• 401k Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

Sr. Academic Program Coordinator (Environmental Health & Engineering)

Baltimore, MD, United States

Job descriptionWorking at JHU

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

119951

Job Function

Research

Exempt Status

Non-Exempt

Shift Type

Part-time

Schedule

Schedule to be determined upon hire. 20 hours/week.

Worksite

05-MD:School of Public Health

Work Modality

Remote: Not on-site or < 10% of hours worked on-site

We are seeking a Sr. Academic Program Coordinator who will have administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts,
• Liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration
• Maintain room schedules, address and phone lists, emergency contact information
• Assist in special events planning and execution for receptions, open houses, social gatherings
• Maintain students’ academic files and faculty evaluations
• Plan orientation for new students
• Advise students on program choices, choosing advisors, teaching opportunities, job applications
• May oversee the work of less experienced employees or students.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years of progressively responsible administrative/academic experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree

Technical Skills and Expected Level of Proficiency

• Administrative Skills - Awareness
• Advising - Awareness
• Customer Service - Developing
• Database Management and Analysis - Awareness
• Event Coordination - Awareness
• Financial Administration - Awareness
• Oral and Written Communication - Awareness
• Project Management - Awareness
• Program Management - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific ision or department needs.

Classified Title: Sr. Academic Program Coordinator  

Total Rewards

Education and Experience Equivalency

Applicants Completing Studies

Background Checks

Diversity and Inclusion

Equal Opportunity Employer

EEO is the Law

Accommodation Information

Vaccine Requirements

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

Core Sales Administrative Assistant

Folsom, CA

Sales – Sales 

Full-Time 

Remote

Job Description

The Core Sales Administrative Assistant is a highly organized, proactive, and detail-oriented professional who provides critical support to the Core Sales Team. Leveraging strong communication and administrative skills, this role coordinates sales events, manages internal communications, and streamlines administrative tasks to support the Core Sales Team's strategic goals and day-to-day operations.

This is a full-time position with remote, hybrid and on-site opportunities available.

Responsibilities

• • Coordinating corrections for any issues with the Integrator Program related tooling and metrics 
  • Assisting Core Sales Team with administrative tasks in HubSpot and project set-up in Asana 
  • Managing complex meeting schedules for the Core Sales Team, including preparing agendas and documenting meeting notes and action items
  • Assisting with the preparation, formatting and clean-up of documentation specific to the Core Sales Team
  • Assisting Core Sales Team management with the annual review process by compiling and organizing all necessary performance data (KPI’s) 
  • Generating and delivering sales reports by extracting and compiling relevant data from the CRM and other sources for leadership review
  • Providing proactive administrative and operational support to the team
  • Streamlining administrative processes, managing data entry into CRM systems and handling paperwork so Core Account Representatives can dedicate more time to prospecting and client engagement
  • Facilitating communication and coordination by acting as a liaison between Core Account Representatives and other departments, resolving inquiries and program related issues
  • Enhancing team organization and productivity by coordinating meeting schedules, maintaining vacation calendars to ensure proper coverage, and assisting with territory or account updates
  • Strategizing and coordinating team events and offsite activities, managing all logistics for successful execution
  • Overseeing the inventory, ordering, and distribution of branded swag and promotional items for the sales team and clients
  • Administering team-wide surveys to gather and synthesize critical feedback for sales leadership

Requirements

• • High school diploma or equivalent
  • 1-2 years of experience in general administrative role; sales administrative role preferred 
  • Experience using a CRM platform, HubSpot preferred but not required
  • Excellent communication skills, both written and verbal 
  • Ability to maintain strong self-motivation
  • Highly organized and with strong attention to detail
  • Strong interpersonal skills
  • Demonstrated proficiency in MS Word/Excel and email platforms i.e. Gmail
  • Able to thrive in a fast-paced, dynamic work environment
  • Positive outlook with strong professional etiquette

$50,000 - $58,000 a year

Pay

Based on the Sacramento region, the new hires minimum and maximum target salary for this role is $50k - $58k.

This role will be paid hourly.

Inductive Automation’s ranges are market-driven and set to allow for flexibility. Although it is not typical for an inidual to start at the top end of the range for the position, compensation decisions are dependent on: the facts and circumstances of each case, work location, job-related skills, experience, relevant education or training; and other business and organizational needs.

Project Employee, Payroll Administrator

Secaucus, New Jersey, United States of America Category

Job Description:

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

This is a temporary position with an expected duration not to exceed (10) months

Position Summary

Major Responsibilities

•    Process biweekly and semimonthly payrolls as well as wire payments to third-party vendors. Accuracy and timeliness are essential. 

•    3+ years of payroll administration, particularly with ADP Enterprise V6 and Workday systems.

•    Bachelor's Degree

Required Skills/Knowledge Attributes

•    Attention to detail and strong organizational skills are essential.

Salary Range:

$31.25 - $33.65/hr

Job Posting Title:

Project

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any inidual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for iniduals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2024-25 season featured a record-tying 125 international players from a record-tying 43 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.

Administrative Patient Experience Rep (hybrid) Plastic & Oral Surgery

79883BR

Ambulatory Services

Status

Standard Hours per Week

Job Category

Regular, Temporary, Per Diem

Pay Range

Office/Site Location

Remote Eligibility

Job Posting Description

Position Summary/ Department Summary:

Key Responsibilities:

• Physician Support: Working with other team members to monitor the physicians’ clinical, operative, meeting, and personal schedule/calendar.
• Scheduling: Scheduling and registering patients for office visits and procedures. Obtaining and updating patient demographic, insurance, and primary care/referring doctor information.
• Physician and department liaison: Being the primary contact between the physician and patient families. Helping answer and resolving patient issues and concerns. Managing patient call volume; answering appointment requests and routing incoming calls to appropriate destination.
• Coordination of care: Acting as the face of the practice and managing every step of the patient’s care. Communicating the plan of care to the family.
• Clinic management: Preparing charts for physician’s clinics and checking patients in for various appointments. Organizing all patient information, including verifying insurance and obtaining required medical records and approved insurance referral authorizations on each patient. Promptly and accurately logging updated information.
• Administrative tasks: Patient correspondence, distributing incoming mail, sorting and uploading outside notes and radiographs into the patient’s medical record. Processing patient paperwork and requests and assisting in letter writing and various projects and tasks when needed.

Minimum Qualifications

• High School Diploma/ GED.

Experience:

• Dental administrative and/or general medical surgical scheduling experience a plus.
• Basic customer service and computer skills.
• Strong communication skills.
• Ability to work with erse internal and external constituencies.
• Demonstrates the ability to pay attention to detail and accuracy.

Schedule: M- F, HYBRID, Shifts can be either 7:30am-8:30am- 4pm/5:00 pm. Location can be either Waltham or Boston.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Administrative Assistant

Remote 

Location: Richmond, VA

Part time

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: 

This Account Analyst position serves as a critical operational backbone for our Integrated Facilities Management (IFM) client accounts, ensuring seamless performance management, data analysis, and client satisfaction. You'll work closely with our Center of Excellence team to maintain deep visibility into contract performance, drive continuous improvement initiatives, and serve as a key liaison between JLL account teams and our clients. This role directly contributes to JLL's business objectives by ensuring contract compliance, optimizing operational performance, and strengthening client relationships through proactive communication and data-driven insights that demonstrate our value delivery.

What your day-to-day will look like:

• Monitor and analyze account team performance against KPIs using JLL's Momentum platform, proactively identifying gaps and ensuring adherence to contract deliverables

• Collect, validate, and prepare monthly IFM reports and quarterly business reviews (QBRs) for client and internal stakeholders, including presenting findings and recommendations

• Analyze maintenance work order data to identify performance trends, procedural gaps, and improvement opportunities for client presentation

• Lead account-wide communication initiatives and employee engagement efforts, including planning virtual and in-person events and maintaining team calendars

• Manage client portal access and information maintenance while coordinating daily incident reporting from facility managers to all stakeholders

• Support Center of Excellence initiatives by facilitating team trainings, managing project closeouts, and assisting with best practices development and distribution

• Coordinate employee onboarding/offboarding processes and provide organizational support to help achieve overall team goals

Required Qualifications:

• Bachelor's degree from an accredited institution

• 3-5 years of relevant experience in account management, data analysis, or facilities management

• Demonstrated expertise in strategic thinking, proactive communication, and partnership building with strong organizational agility

• Advanced Microsoft Office Suite proficiency with proven ability to extract and analyze data from multiple systems

• Advanced oral and written communication skills with ability to prepare technical materials using specialized terminology

• Strong analytical skills with track record of proactive issue identification and solution development

• Proven ability to collaborate effectively across multiple organizational levels and operate independently in fast-paced environments

Preferred Qualifications:

• Experience with facilities management or integrated services delivery

• Familiarity with KPI tracking and performance management systems

• Background in client-facing roles or account coordination

• Experience with project management and process documentation

• Knowledge of maintenance operations and work order management systems

• Previous experience with SharePoint and data management platforms

• Understanding of facilities management best practices and industry standards

Location: Remote in the US

Work Shift: PART TIME ROLE

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

54,000.00 – 78,300.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Key Relationships Coordinator (Remote)

United States

Key Relationships /

Full-time /

Remote

Main areas of focus: Administrative support, project management, communications, team operations

Location: Remote - U.S. only

Eligibility: At this time, we are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future.

 JOB HIGHLIGHT

You’ll play a vital role in the success of the Key Relationships team by ensuring smooth operations and comprehensive administrative assistance to the frontline fundraising team working with charity: water’s major donors.

 JOB SUMMARY

As the Key Relationships Coordinator, you will report to the Vice President of Key Relationships while supporting a broader team of frontline fundraisers. By managing various administrative, logistical, and research tasks, you will enable the team to focus on building and maintaining donor relationships to help us reach our fundraising goals. You will ensure smooth operations, playing a key role in everything from data management to meeting facilitation.

YOU’LL BE RESPONSIBLE FOR…

●      Triaging and responding to donor inquiries and FAQs through our customer service platform

●      Managing team-wide administrative tasks, from supporting with data entry and list exports in Salesforce to meeting facilitation and assisting with prospect research

●      Project management of both one-time and ongoing internal team projects throughout the year

●      Mastering Salesforce, Zendesk, Notion, Jira, iWave, Keynote, and all other tools used by the Key Relationships team, helping to keep our donors happy, data clean, and records up-to-date

●      Exploring creative methods to express our gratitude to donors, writing thank you notes, and fulfilling gifting requests for VIP donors on an ad hoc basis

●      Managing printing and shipping requests for the team and our supporters

●      Supporting the team with the planning and execution of donor trips and regional events as needed

●      Becoming an expert on charity: water’s programmatic work and staying up to date on international Water, Sanitation & Hygiene (WASH) issues as a whole

YOU MUST HAVE…

●      Up to 2 years of relevant experience

●      A bachelor's degree in Business Administration, Marketing or Communications preferred

●      Excellent customer service

●      Strong written and verbal communication skills

●      Acute attention to detail with the ability to prioritize, multitask, and efficiently complete tasks

●      A problem-solving spirit, team-oriented mentality, and enthusiastic work ethic

●      A passion for charity: water’s mission that invigorates and excites the people you share it with

●      Familiarity with tools like Keynote, Notion, Jira, Basecamp, Zendesk, etc.

IT’S AN ADDED PLUS IF YOU HAVE…

●      Experience working cross-departmentally in a fast-paced environment

●      Proficiency with Salesforce as a CRM tool

●      Familiarity  with the nonprofit sector, specifically frontline fundraising teams

YOU’LL BE SUCCESSFUL IF...

You're driven, organized, and detail-oriented

You're a self-starter capable of working independently. You prioritize well and can manage important projects, schedules, and communications efficiently, ensuring nothing falls through the cracks.

You understand the value of our supporters

You make everyone feel special. You’re able to get anyone excited about what we do and you're passionate about giving every person who interacts with charity: water an unforgettable experience.

You're a proactive problem-solver

You can anticipate needs and find solutions to challenges as they arise.

You have a supportive and collaborative mindset

You enjoy working as part of a team and are willing to go the extra mile to support your colleagues.

You see the bigger picture

You can break a large project into bite-size pieces while always keeping your eye on the big goal. You think two steps ahead and can see how complex initiatives connect together for maximum impact.

 KEY RELATIONSHIPS

The Key Relationships team cultivates lasting and meaningful relationships with our most generous supporters. They work directly with our donor community to engage and steward those who sponsor entire water projects and cover our operational costs. This charismatic group spreads our mission and is often the face of our organization.

 SALARY RANGE

This is a non-exempt role with an hourly range of $24.29 – $28.22 and annualized to $50,532- $58,704 a year.

Wrap-Up Program Administrator

Req #4501

Virtual•

United States

Job Description

SUMMARY

Responsible for managing several OCIP and CCIP wrap-up programs varying in size from small to large.  The position requires account management and sales support skills, client relationship management, and occasional interface with the insurance market relationships on existing accounts.  This position also requires superior computer skill and ability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support to an assigned group of clients, which includes Wrap-Up accounts;

Supports Producer in developing new business opportunities for existing clients and prospects;

Initiates renewal process for existing clients, and discusses and creates renewal strategy with Producer;

Analyzes and compares current exposures and develops renewal or new business specifications for marketing;

Reviews and summarizes marketing results and prepares proposals;

Provides assistance with pre-meetings, WrapX software, contractor interfaces, and contractor credit negotiations;

Resolves customer service inquiries that require research and interactions with carriers or agents;

Conducts marketing, negotiates rates, reviews quotes and coverage’s for competitiveness and accuracy;

Finalizes proposals and presentations in coordination with Producer;

Prepares renewals and client information presentations and assists in preparing Request for Proposal (RFP) responses;

Meets with clients as needed or directed by Producer;

Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);

Other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE

Associates degree or equivalent combination of education and experience

Four (4) or more years related work experience

Valid Insurance license

Must contine to meet Continuing Education requirements for license renewal

SKILLS

Excellent verbal and written communication skills

Advanced planning, organizational and prioritization skills

Ability to work within a team and to foster teamwork

Excellent customer services skills, including telephone and listening skills

Proficient in Microsoft Office Suite

#LI-CP1

#LI-Remote

Job Details

Pay Type

Salary

Hiring Min Rate

75,000 USD

Hiring Max Rate

125,000 USD

Title: Administrative Assistant II

Location: San Diego CA US

Type: Full-time

Workplace: Hybrid remote

Why You'll Love Working at SAN:

• Location:  The Airport Authority’s Liberty Station campus, where the Quieter Home Program is based, located in San Diego’s historic waterfront district with access to collaborative office spaces, nearby dining, and outdoor areas. 

• Hybrid Schedule: This role follows a hybrid schedule with both on-site and remote work. On-site days are required, based on department needs, to support collaboration and business operations. Remote work flexibility is available on other days as determined by the department.

• Salary: The hiring salary for Administrative Assistant II is starting at $57,800. The full pay range for Administrative Assistant II is $49,402 to $79,042.

• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!

• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.

• Application Deadline: January 15, 2026. Applications will be reviewed after the closing date.

About the Job:

The Quieter Home Program is seeking a detail-oriented Administrative Assistant II to support the successful delivery of noise mitigation programs serving the surrounding community. The ideal candidate will thrive in a structured yet dynamic environment, enjoy managing multiple priorities, and take pride in maintaining accurate records and well-organized processes. 

Strong written and verbal communication skills are essential for interacting with residents, consultants, contractors, and internal teams. A collaborative mindset and the ability to navigate sensitive situations with professionalism, discretion, and empathy are key to supporting program initiatives, maintaining public trust, and ensuring timely and accurate execution of administrative tasks. 

What You’ll Do:

• Records Management: Prepares program-related correspondence and documents with accuracy and precision, including memorandums, reports, applications, agreements, amendments, forms, and other materials ranging from routine to complex. Serves as the program’s Records Coordinator by maintaining digital filing systems and ensuring records are accurate, accessible, and well organized. Drafts, proofreads, and formats correspondence and documentation with close attention to detail.  

• Front Line Program Support: Receives and screens telephone calls and high-volume email communications from residents, contractors, consultants, and internal staff. Prioritizes inquiries and routes matters appropriately while handling sensitive situations with discretion, sound judgment, and professionalism. Maintains positive working relationships with internal teams and external stakeholders to support clear communication and effective program coordination. 

•  Office & Administrative Support: Provides a wide range of administrative support including managing office inventory, ordering supplies, and maintaining office equipment. Coordinates and confirms meetings for program staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Maintains calendars for program managers and assists with scheduling appointments, inspections, or meetings. Prepares travel and training requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup administrative support as needed to ensure continuity of operations.  

• Procurement & Budget Processing: Assists with procurement activities by coordinating documentation related to RFPs and RFQs in accordance with organizational processes. Communicates with vendors, contractors, and consultants; prepares purchase requests; reviews invoices for accuracy; and assists with payment processing. Tracks program expenditures, maintains budget spreadsheets, and provides updates to management. Assists with monthly accruals and collaborates with accounting and finance teams to reconcile expenses and support budget forecasting. 

• Project & Program Support: Provides administrative support for Quieter Home Program initiatives by coordinating logistics, tracking documentation and deliverables, and assisting with implementation of program activities. Utilizes available tools and systems to support efficient program operations and timely completion of tasks.

The Skills You Need:

•  Relationship & Interpersonal Skills: Cultivates trust and positive working relationships by demonstrating reliability, consistency, and awareness of the needs of residents, stakeholders, and team members.  

• Communication: Communicates clearly and professionally with internal teams, residents, contractors, consultants, and vendors; demonstrates strong written communication, proofreading, and document formatting skills.  

• Integrity: Exercises diplomacy, discretion, and confidentiality when handling sensitive, complex, and confidential information. 

• Leveraging Technology: Effectively uses technology and information systems to generate, maintain, and manage electronic records, databases, and reports; integrates technology solutions to support program efficiency.

Requirements

The Experience You Need to Have**:

• Graduation from high school or G.E.D. equivalent.  

• Four years of increasingly responsible office administrative or secretarial experience.   

• Equivalent combination of training and experience.

Licenses, Certificates, and Special Requirements :

• Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment.

Preferred Licenses; Certificates; Special Requirements:

• Bachelor’s degree in business administration or a closely related field.

Title: Executive Assistant (Remote)

Location: Virginia Beach, Virginia

Job Description:

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.  This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment’s notice. This position is FULLY REMOTE!

What you will do:

• Manage and prioritize the CEO’s calendar/schedule.

• Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.

• Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.

• Plan and organize meetings.

• Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.

• Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.

• Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.

• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.

• Responsible for updating task management software for key action items.

• Responsible for communication support across the practice area.

• Compile meeting agendas and minutes as needed.

• Perform routine administrative tasks such as filing and drafting correspondence.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare responses to correspondence containing routine inquiries.

• Maintain strict confidentiality of the company and executive information.

• Occasionally interview candidates.

• Performs various administrative functions as requested.

• About You:

• 3+ years of related experience as an executive assistant

• 10+ years of administrative experience

• Strong communication skills (both written and verbal)

• Strong skills within MS Office Suite

• Ability to develop presentations and materials that are client and/or executive management ready

• Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred

Why we are a great place to work:

• Our company is FULLY REMOTE!

• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!

• Revenue increased 67% year over year Jan-Nov 2025

• Acquisitions increased 71% year over year Jan-Nov 2025

• Dispositions increased 70% year over year Jan-Nov 2025

• We’re continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC!

Title: Executive Assistant (Remote)

Location: San Antonio, Texas

Job Description:

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.  This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment’s notice. This position is FULLY REMOTE!

What you will do:

• Manage and prioritize the CEO’s calendar/schedule.

• Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.

• Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.

• Plan and organize meetings.

• Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.

• Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.

• Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.

• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.

• Responsible for updating task management software for key action items.

• Responsible for communication support across the practice area.

• Compile meeting agendas and minutes as needed.

• Perform routine administrative tasks such as filing and drafting correspondence.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare responses to correspondence containing routine inquiries.

• Maintain strict confidentiality of the company and executive information.

• Occasionally interview candidates.

• Performs various administrative functions as requested.

• About You:

• 3+ years of related experience as an executive assistant

• 10+ years of administrative experience

• Strong communication skills (both written and verbal)

• Strong skills within MS Office Suite

• Ability to develop presentations and materials that are client and/or executive management ready

• Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred

Why we are a great place to work:

• Our company is FULLY REMOTE!

• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!

• Revenue increased 67% year over year Jan-Nov 2025

• Acquisitions increased 71% year over year Jan-Nov 2025

• Dispositions increased 70% year over year Jan-Nov 2025

• We’re continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC!

Title: Executive Assistant, Technology, Data & Intelligence (TDI)

Location: San Francisco, United States

Job Type: Hybrid

Job Description:

Get to know Okta

Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We're building a world where Identity belongs to you.

Accelerate your career by joining the Technology, Data & Intelligence (TDI) team as an Executive Assistant. In this role, you will provide critical support to multiple Vice Presidents in our department, acting as a strategic partner to leadership.

We are looking for an inidual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics - proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events - on behalf of our leadership team.

This is a hybrid role based out of our San Francisco office, with an expectation of 2-3 days of in-office presence per week.

What you'll be doing (Job Duties & Responsibilities):

• Strategic Calendar Management: You won't just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.
• Global Logistics & Travel: Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.
• Project & Event Coordination: Drive team culture by leading the planning and execution of team offsites, socials, and special projects. You will foster community and maintain a pulse on team morale.
• Gatekeeper & Gateway: Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.
• Operational Agility: Adapt to changing priorities in a fast-paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.

What you'll bring (Qualifications):

• Experience: 4+ years of experience as an Executive Assistant, with a strong track record of supporting multiple VP-level leaders in a fast-moving technology environment.
• Logistical Mastery: Proven expertise in managing complex, ever-changing schedules and global travel logistics using independent judgment.
• Tech & AI Savvy: Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom. Bonus points for experience using AI tools to accelerate workflows and improve efficiency.
• Communication: Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.
• Judgment & Discretion: You have a "vault-like" approach to confidentiality and can make sound decisions even when you don't have all the answers.

#LI-MK1

#LI-hybrid

P24398_3324371

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $110,000-$166,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:$98,000-$148,000 USD

What you can look forward to as a Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

U.S. Equal Opportunity Employment Information

Read more

Iniduals seeking employment at this company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. When submitting your application above, you are being given the opportunity to provide information about your race/ethnicity, gender, and veteran status.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neuroergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Title: Executive Assistant

Location:  

Houston, TX, US, 77010

Department: Risk Management

Job Description:

As an NRG employee, we encourage you to take charge of your career and development journey. We invite you to explore exciting opportunities across our businesses. You’ll find that our dynamic work environment provides variety and challenge. Your growth is key to our ongoing success—take the lead in shaping your career development, goals and future!

Position Summary:

The Executive Assistant position is primarily responsible for providing executive-level administrative support to the Senior Vice President, Chief Risk Officer. Requires broad, comprehensive experience and knowledge of company policies and practices. This role has a high amount of visibility and works cross-functionally across the company.

Essential Responsibilities:

• The incumbent will be required to be flexible, able to proactively prioritize daily and upcoming calendar needs, and diligently follow-up on outstanding issues without prompting.
• Coordinate and track key risk governance meetings, ensuring timely distribution of materials and accurate documentation.
• Provides additional support, when needed, to other members of the Risk team
• Interfaces with and serves as a liaison for internal and external business partners to ensure calendaring of required meetings and calls. Schedules meetings and events as requested by the SVP and plans ahead proactively as needed, using personal judgment. Ensures the calendaring of NRG business meetings, internal and external board commitments, business travel, training and personal calendar notices for the SVP and other meeting participants. Monitors phone and takes messages for the SVP, routing calls and messages to other staff as needed.
• Coordination and planning with the company’s Board of Directors, including meetings, materials and travel
• Manages all travel requirements and expense report preparation for the Senior Vice President, collect signatures from the SVP for needed documents.
• Assist the SVP in the performance of duties where possible, such as report preparation and responding to inquiries.
• Maintain excellent working knowledge of the Microsoft Office Suite. Create professional-level presentations and correspondence that could be used in high level executive meetings and communications.
• Must handle confidential information with the upmost professionalism and discretion, maintaining adequate knowledge of corporate policy.
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Work cross-functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Other duties as assigned.

Required Skills & Experience:

• High school diploma or GED equivalent.
• College degree or relevant certification a plus.
• Minimum 8 years of providing administrative support in a corporate environment.
• Minimum 2 years of providing administrative support for executive-level management.
• Excellent interpersonal, written, and oral communication skills are essential.
• Excellent administrative and office management skills are required.
• Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports.

Preferred Skills & Experience:

• Experienced with SAP, Concur.
• E-mail and Internet proficiency.
• Ability to prioritize tasks assigned by multiple sources.
• Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel, and other special projects.
• Overtime is necessary on occasion.
• Ability to meet deadlines with speed, accuracy, and professionalism.

Working Conditions:

·        Hybrid work schedule, Monday-Thursday in a professional open office environment office; working remotely on Friday

·        Minimum overtime, but it may be necessary to complete special projects or meet deadlines

·        Minimal travel within the U.S. 

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.

Administrative Assistant - Sales

Remote - USA

Full time

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value.

Calix is looking for an experienced Administrative Assistant to provide support to multiple Vice Presidents within our Sales organization. We strongly prefer candidates with a proven track record of supporting executives in a remote work environment and across multiple time zones.

As part of Calix’s Remote-First culture, you will work from your home office and report to the Manager of Administrative Support for Sales. You’ll join a dynamic, collaborative team dedicated to delivering exceptional administrative support.

Responsibilities and Duties:

• Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
• Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
• Prepare and reconcile expense reports in a timely manner.
• Source products and services, create purchase requisitions, and process invoices for payment.
• Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
• Maintain administrative systems, including distribution lists, organizational charts, and related resources.
• Update and manage Salesforce Chatter groups to support team communication.
• Assist with planning and execution of company events and conferences.
• Collaborate with peers to address requests and inquiries from the executive team.
• Provide backup support to other Administrative Assistants when necessary.
• Execute special projects and tasks assigned.

Qualifications:

• High school diploma or general education degree (GED) required. Associate degree in Business Administration preferred.
• 3+ years’ experience as an Administrative Assistant.
• Excellent time management and interpersonal skills.
• Strong written and verbal communication skills.
• Project management experience.
• Solid organizational skills with the ability to multi-task.
• Comfortable with routinely shifting demands.
• High degree of attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
• Experience with Salesforce and Chatter a plus.

Location:

• Remote-based position located in United States.

The base pay range for this position varies based on the geographic location. More information about the pay range specific to candidate location and other factors will be shared during the recruitment process. Inidual pay is determined based on location of residence and multiple factors, including job-related knowledge, skills and experience.

San Francisco Bay Area:

64,400 - 96,600 USD Annual

Select US Metros and States:

56,000 - 84,000 USD Annual

Other US Locations:

50,400 - 75,600 USD Annual

Executive Assistant

US-Remote

Full-Time

Overview

The Executive Assistant serves as a vital partner to leaders of the Marketing and Enterprise Product teams, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving.

Responsibilities

1. Calendar & Meeting Management: Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
2. Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed.
3. Travel & Expense Coordination: Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
4. Office & Project Support: Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
5. Manage 3P process: Ensure timely submissions for vendor onboarding, processing related purchase orders and invoices.
6. Collaboration across the organization: Coordination of meetings, calendars and data requests

• Complete all responsibilities as outlined on annual Performance Plan. 
• Complete all special projects and other duties as assigned. 
• Must be able to perform duties with our without reasonable accomodation**.**

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.

Qualifications

• 7+ years of proven experience as an administrator.
• BS/BA degree in Marketing or relevant job experience.
• Deep proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
• Aptitude for learning new systems and processes
• Excellent written and verbal skills, organization and the ability to prioritze efficiently.
• Ability to work independently with limited oversight.
• Ability to travel up to 15%

Mental Requirements:

• Communicating with others to exchange information
• Assessing the accuracy, neatness, and thoroughness of the work assigned

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Must be able to provide a dedicated, secure work area
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance
• No adverse environmental conditions expected

Base compensation ranges from $70,000 to $95,000 per year. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. 

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

CRM Coordinator

Department: Enrollment Management and Marketing

Location: Remote

Type:  Full-Time, Hourly

Pay: $20.20 per hour (Pay range may vary based on geographic location)

Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Job Summary:  

The CRM Coordinator provides administrative and technical support for the Customer Relationship Management (CRM) platform (Salesforce/TargetX) used across Enrollment Management & Marketing. Reporting to the Associate Director of CRM Operations, this position assists with data entry, reporting, system documentation, and user support to ensure the CRM operates efficiently and effectively. The CRM Coordinator works closely with Enrollment Systems Administrators to maintain data integrity, support end users, and enhance CRM-driven communication and processes that improve the student recruitment, enrollment and engagement experience. This role is ideal for iniduals interested in developing skills in CRM administration, data management and higher education enrollment systems.

Essential Functions: 

• Perform job duties in accordance with Columbia College’s vision, mission, and values, and contributes to the development of the CRM Operations. 
• Perform data entry, import, and cleanup tasks to maintain accuracy and consistency within the CRM.  
• Assist with monitoring and resolving basic data integrity issues, duplicates and system errors.  
• Support configuration updates by performing routine testing, reviewing results, and reporting issues.  
• Help maintain records of CRM system changes, workflows, and user permissions.  
• Respond to user inquiries via email, tickets, or Teams; escalate complex issues within CRM Operations teams as needed.  
• Maintain and update CRM documentation, training guides and other resources.  
• Assist in preparing and delivering CRM training materials and sessions for new users.  
• Track and monitor user support trends to identify recurring issues and suggest potential improvements.  
• Review submitted tickets and help end-users with troubleshooting to ensure complete information is available for Enrollment Systems Administrators.  
• Assist in building and maintaining basic reports and dashboards under direction from Enrollment Systems Administrators or Associate Director.  
• Pull and format data exports for internal reports, communications, and compliance requests.  
• Support data audits and recurring recruitment and enrollment reporting processes.  
• Work collaboratively with Admissions, Marketing, Enrollment Services, Academic Affairs, and Student Experience to support communication plans and workflows.  
• Participate in CRM project meetings and assist in implementing updates and new features.  
• Provide feedback on user experience and opportunities for improvement.  
• Develop foundational understanding of CRM processes, data flows, and integrations with other systems.  
• Maintain working knowledge of CRM updates and new features.

Supervisory Responsibility: None

Position reports to: Associate Director of CRM Operations

Required Core Competencies and Professional Experience:

• Strong attention to detail and accuracy in data handling.
• Excellent communication, customer service and organizational skills.
• Ability to learn and apply new technologies and processes quickly.
• Experience working with databases, CRM tools or Microsoft Excel.
• Ability to work collaboratively as part of a technical and operational team.
• Demonstrated ability to manage multiples tasks and meet deadlines.
• Ability to fluently read, write, and understand the English language.
• Proficiency with the following, but not limited to:  active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency in using web-based technologies, including database systems.
• Ability to work independently and in a team environment, with or without direct supervision.
• Excellent communication, interpersonal, customer service, and organizational skills.

Preferred Core Competencies and Professional Experience:

• Bachelor’s degree in business, communications, or information systems.
• Experience with Salesforce, TargetX, or similar CRM platforms.
• Prior experience in higher education, especially in admissions or enrollment services.

Required Level of Education:  

• Associate’s degree or equivalent combination of education and experience.
• Experience in administrative support, data entry, or technical systems preferred.

Other Requirements:  Ability to satisfy, within the parameters set by the College and consistent with applicable federal, state and local laws, a criminal background check as a condition of employment.

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Accommodations may be made to enable iniduals with disabilities to perform the essential functions.  Iniduals seeking accommodation should contact the Human Resources Department without delay.  While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear.  The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl.  Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.

Work Conditions:  The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment.  The noise level in the work environment is usually mild.

Title: Executive Assistant to the CEO

Location: New York NY US

Type: Full-Time

Job Description:

About Ash Wellness:

Ash is a B2B platform that delivers the infrastructure for health plans and digital-health organizations to offer at-home testing programs to their end users, enabling care-gap closure, improved population health, and measurable quality outcomes. We serve major health plans, digital health companies, and channel partners nationwide with a full-service, white-label solution that drives ROI, member engagement, and clinical impact.

As a fast-paced tech startup, we value employees who can take ownership of projects, pivot easily, and iterate until they achieve success. As healthcare enthusiasts, our employee culture prioritizes assisting others—our clients, their patients, and each other!

This is a hybrid role out of our New York office. 

About the role:

We are seeking an experienced Executive Assistant (EA) to the CEO who will serve as a critical operational partner to the executive team. This person is not just a scheduler, but an owner of high-priority administrative, logistical, and operational functions. The ideal candidate is a proactive problem-solver with exceptional organizational skills who thrives in a fast-paced environment and can represent Ash's mission-driven culture both internally and externally. You will be instrumental in maximizing the CEO's time, managing their workflow, and keeping key company initiatives on track as we scale.

Core responsibilities:

• Help the CEO to track, prioritize and execute on deliverables. Stay on top of outstanding to-dos and deadlines to ensure important initiatives stay on track. 

• Manage the executive team's calendar, proactively anticipating conflicts, reprioritizing meetings, and ensuring the team is fully prepared for each engagement including preparing agendas, backgrounds, memos, etc. 

• Act as a liaison between the executive team and internal departments, tracking follow-through across the company to ensure smooth execution and business alignment.

• Serve as a key point of contact for internal and external partners. Draft and manage high-level correspondence, ensuring timely and professional communication.

• Own the coordination of company offsites, leadership meetings, and team events, including venue selection, scheduling, and overall logistics.

• Coordinate occasional business travel, including booking flights, hotels, and ground transportation, and preparing comprehensive itineraries for the executive team.

• Proactively prepare, organize, and finalize all necessary documentation for critical external events, such as investor updates and Board materials. 

• Support general People Ops administration and office management needs, ensuring the executive team can remain focused on strategy. 

• Manage special projects dictated by the CEO.

• Assist with culture-building initiatives such as happy hours, celebrations, etc.

Qualifications: 

• 3+ years of experience directly supporting a C-level executive or equivalent, ideally within a venture-backed startup or high-growth tech environment.
• Strong organizational skills and ability to manage multiple projects and meet deadlines. Able to organize others effectively. 
• Quick learner and proactive problem solver. Able to identify areas for improvement and propose solutions. 
• Self-starter who is able to work effectively independently and autonomously.
• Highly proficient with standard tools such as Gmail, Notion, Slack, Zoom, etc. and a general savviness with technology.
• Strong written and verbal communication skills. Ability to draft professional correspondence. Comfortable communicating with and building relationships with various stakeholders including the executive team, staff, clients, investors, and board members.
• Attention to detail. Proven track record of producing high-quality, polished, work for executive audiences.  
• A high degree of confidentiality and discretion when handling sensitive information related to finance, HR, and strategy.
• Warm, optimistic, humble, and enthusiastic.
• Ability to be on-site at our Manhattan office 2-3 days a week.

What we offer:

• The opportunity to join a mission driven team and play a crucial role in shaping the future of the company.
• Inclusive and transparent social culture. Challenging work, fast learning cycles, practical training, and meaningful feedback. We want to learn from every member of the team and bring fresh ideas to the table every day.
• Flexible working environment with unlimited vacation time and company provided team lunches.

Events Specialist (Contract)

locations

US Remote

US FL Remote

time type

Full time

job requisition id

JR113345

ServiceTitan is an all-in-one software platform that helps home services companies streamline and grow their business. Founded by the sons of tradesmen who discovered that both of their fathers' professions were vastly underserved by the types of digital tools that were disrupting numerous other industries, ServiceTitan is a truly mission-driven company that takes immense pride in helping contractors become more successful and lead better lives. 

We are seeking a highly motivated and detail-oriented Events Specialist to join our team as an independent contractor. This person's primary role will be to provide comprehensive operational and logistical support for our two major annual user conferences, Pantheon and Ignite.

Reporting to the Events Manager, the Events Specialist will be a critical player in ensuring the flawless execution of key operational pillars, from managing our registration platform to overseeing the sponsor experience. The ideal candidate will be an organized, customer-focused, and proactive professional with proven expertise in large-scale event logistics and technology.

This candidate should be passionate about creating engaging, memorable experiences that resonate with attendees, possess energy, creativity, resourcefulness, and be able to remain calm under pressure.

**We will consider remote candidates** 

What you’ll do: 

The Events Specialist will take ownership of several critical execution areas for the Pantheon and Ignite conferences:

​Registration Platform & Technology Management:

• Serve as the primary administrator for the Cvent registration platform.

• Execute all website updates related to the agenda, speakers, and sponsors

• Lead the development of the Mobile App and Attendee Hub, focusing on networking tools and on-site attendee engagement features

Sponsorship Deliverables & Financial Oversight:

• Oversee the execution of all sponsorship deliverables, acting as the main point of contact to ensure every promised benefit (e.g., signage, custom activations, etc) is fulfilled accurately and on time.

• Process all incoming sponsorship invoices and meticulously track payments collected against booked revenue.

Swag & Merchandise Management:

• Manage the entire lifecycle of conference swag and merchandise, including proposing creative new concepts.

• Oversee the purchasing of all approved items and manage inventory, ensuring timely delivery to the conference site.

Attendee Customer Support & Communication:

• Manage the conference dedicated mailbox, providing timely and empathetic customer support on any registration or logistical issues.

• Monitor the internal employee Slack Channel to proactively answer any staff questions or address concerns about the conferences.​

Project Management Support:

• Assist the Events Manager in monitoring overall event timelines, ensuring internal and external deadlines are met across various workstreams.

What you'll bring: 

• Experience: 3-5 years of direct experience in event management, specifically working on large-scale user conferences of 5,000+ attendees.

• Platform Expertise: Required proficiency and hands-on experience with Cvent (including website builder, registration logic, and reporting). Experience with event mobile apps/attendee hubs is essential.

• Financial Acumen: Proven ability to manage invoices, track expenses, and reconcile sponsorship payments accurately.

• Soft Skills: Collaborative team-player with a strong customer-service mindset and high energy.

• Communication: Exceptional written communication skills, capable of managing external sponsor expectations and internal employee queries.

• Attention to Detail: Meticulous attention to detail and a disciplined approach to managing multiple, complex tasks simultaneously.

• Comfortable Operating: Self-motivated and confident in taking ownership of responsibilities within a fast-paced environment.

• Flexibility: Willingness to travel to and provide comprehensive on-site support for both Pantheon and Ignite.

Be Human With Us:

Being human isn’t about checking every box on a list. It’s about the experiences we have, people we meet, and the perspectives we share. So, if you have the skills but are hesitant to apply because of your background, apply anyway. We need amazing people like you to help us challenge the conventional and think differently about the problems that we’re solving. We’re in this together. Come be human, with us.

Title: Part-Time Speech Language Pathologist - Idaho

**Location:**Home-based, ID

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.

Position Summary:

Accepting applications for the 2025-2026 school year. Working from their home, the Part-Time Speech Language Pathologist will provide virtual speech therapy to K-12 students who are enrolled in Connections Academy virtual public schools. The SLP will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload.

Primary Responsibilities:

• Provide high quality speech language services to assigned students while supporting program implementation;
• Planning and implementing inidual and group therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveSpeech services;
• Maintain a positive working relationship between the LiveSpeech team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Meet bi weekly with your supervisor;
• Conduct screenings and formal and informal evaluation of all students' communication needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with speech/language needs as well as school special education staff to insure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with speech/language needs and potential learning issues;
• Special Education case management for select students whose only special education need is speech therapy; this will include scheduling, organizing and conducting IEP related meetings in a virtual environment, as needed;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Exemplify the company's core values (brave, decent, imaginative, accountable, curious, customer-centric, and collaborative); and
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment will be provided by the company for part-time SLPs:

• Webcam
• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Requirements:

• MA or MS in Speech Language Pathology and ASHA Certificate of Clinical Competence
• Valid Idaho Licensure in Speech Pathology
• Ability to obtain and maintain multiple required state certifications and clearances as assigned
• 2+ years experience in K-12 school setting
• Strong technology skills
• High degree of flexibility and ability to work independently
• Excellent communication skills, both oral and written

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for students. Builds strong relationships with students and uses them to improve their experience and outcomes.
• Communication - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Collaborative - Models collaboration, solves problems with peers, builds trust and support.
• Accountable - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency
• High degree of flexibility
• Positive attitude
• Evidence of a strong work ethic
• Demonstrated team player

Pearson's Core Values

• We ask why - we challenge the status quo by challenging ourselves.
• We ask what if - we spark curiosity to innovate new possibilities for everyone.
• We earn trust - we build credibility by acting with integrity every day.
• We deliver quality - we hold our customers and consumers in the highest regard, and our work to the highest standards.
• We make our mark - we execute with speed and agility to leave lasting impact on everyone we serve.

Administrative Assistant: 26-00040

 New York, NY 10036

Job Category: Administrative, Clerical & Support

Job Number: 27088740

Country: US

Job Description

Primary Skills: Administrative Assistance (Expert), Calendaring (Advanced), Communication (Expert), Banking background (Expert), Executive Assistance (Advanced)

Job Summary:

Key Responsibilities:

• Manage scheduling, travel arrangements, and coordinate both internal and external meetings.
• Prepare, review, and manage confidential financial documents, reports, and presentations.
• Handle communications including incoming calls and emails with professionalism.
• Maintain and develop organized filing systems for important documents.
• Assist in expense tracking, invoice processing, and supporting financial compliance and auditing activities.

Must-Have Skills:

• Previous Administrative or Executive Assistant experience (2-3 years).
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Excellent communication, organizational, and time-management skills.

Industry Experience:

• Prior experience or familiarity with financial systems and regulatory compliance processes highly preferred.

ABOUT AKRAYA

Title: Program Assistant (Part Time)

Location: Cedar Rapids United States.

Salary;$13.22 Hourly

**Location ;**Cedar Rapids, IA

**Job Type;**Part-time

**Job Number;**02606

**Division;**Academic Affairs

**Department;**Learning commons

Job Description:

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

The Program Assistant will provide administrative support to the Learning Commons, as well as customer service to students and other guests in the Learning Commons. The Program Assistant will provide excellent customer service to anyone who walks into the Learning Commons. This role will be responsible for day-to-day functions of the Learning Commons including scheduling resources, answering the phone, circulating books and other resources among other tasks. 

Availability to work between the hours of 7:30 AM and 5 PM Monday - Friday. 

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. 
• Champion Service- anticipating needs and create a welcoming, erse, and inclusive environment. 
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. 
• Lead- regardless of title, through positive influence. 
• Greet prospective and current students and direct them to appropriate program personnel.
• Answer and/or redirect basic inquiries from internal and external customers either via phone calls, email or in person.
• Coordinate materials for mailings, maintain program records, generate reports, schedule and coordinate meetings and events, and maintain computer databases.
• Prepare and maintain correspondence, lists, and other documents.
• Perform various office clerical duties including filing, typing, scanning, maintaining copiers and other equipment, ordering supplies, sorting/distributing mail, etc.
• Provide clerical support to program staff.
• Assist with program activities and events.
• Schedule room resources as needed. 
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must enjoy working with other people and the public and exhibit skill in working accurately with complex details.
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college's organization and personnel.
• Must develop thorough knowledge of students information systems
• Must be a positive inidual and possess excellent customer service skills.
• Be able to handle confidential information in a professional manner.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

• High school diploma or equivalent. 
• Experience using word processing and computer equipment,

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Combination of secretarial/clerical experience and/or post-secondary training equivalent to three years of full-time employment OR an Associate degree.
• Two years' experience with spreadsheets, databases, and presentation software or computerized record systems 
• One year experience in a post-secondary educational setting 
• One year experience working with people with disabilities

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status.

WHY KIRKWOOD:

Kirkwood Community College prides itself on fostering a erse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Corporate Board Secretary

Full Time

Professionals

Humble, TX, US

Requisition ID: 1412

Position Summary:

This hybrid role provides administrative support to executive leadership while delivering paralegal services to the legal department. Responsibilities include managing executive schedules, coordinating board and regulatory documentation, handling legal requests, and assisting with compliance and special projects.  

Essential Functions:

Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

1. Support Legal Team: Assist in corporate governance, compliance, and transactional matters, including managing corporate records and preparing legal documents. 

2. Legal Document Review: Review contracts, agreements, and other legal documents to ensure compliance with laws and regulations. Maintains a proficient knowledge of all applicable banking rules and regulations.

3. Conduct Legal Research: Perform legal research and analysis on relevant laws and precedents to support corporate actions. 

4. Board Reporting and Corporate Records: Organize and maintain corporate records, such as meeting minutes and shareholder information. Assists with preparing board of director materials for monthly board meetings and ad-hoc meetings as needed. 

5. Executive Office and Suite Management:  Greet visitors to the executive suite when a candidate/customer is on-site.  Order catering for board and professional meetings. 

6. CEO Support: Manage and assist with CEO’s travel, scheduling, expense reports and other duties, as needed.

7. Special Initiative/Project Support: Assumes responsibility for special projects, gathers data and prepares reports for senior or executive management, audits and other personnel.

8. Executive Support: Support executive management with regulatory relations support, which will include coordinating document requests from federal and state examiners, coordinating meetings, taking the lead on any follow-ups from internal or external personnel.

Supervisory Responsibility:

This position has no supervisory responsibilities. 

Position Type:

This is a full-time, exempt position.  Typical work hours are Monday through Friday, 8:00am to 5:00pm.   

Work Environment:

This job operates in a professional office environment. This position uses office equipment such as computers, phones, copy and fax machines, calculators, filing cabinets and printers.   

Physical Demands:

This position will be responsible for writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.                                                                                                                                                                        

Mental Demands:

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.  

Education and Experience: 

• Bachelor’s degree from an accredited 4-year college or university; or 5+ years of related experience and/or training; or the equivalent combination of education and experience. 
• Certified Paralegal certification or more than 2 years prior experience as a paralegal is strongly preferred
• More than 2 years Financial industry experience.
• Knowledge of Bank administration, lending and operations products and services; related state and federal laws and regulations, and other Bank operational policies and procedures preferred.
• Familiarity with tools such as Microsoft Project, Excel, SharePoint, MS Teams or similar platforms for tracking progress, managing tasks, and collaborating with team members.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

E-Filing Lead

US (Remote)

Job Overview:

The Lead role at ABC Legal serves as the entry-level management position, guiding iniduals, small team, or project involving direct reports. Leads are responsible for ensuring their team members understand and meet their own objectives. This role requires the ability to manage day-to-day operations, manage employee timecards/scheduling, provide feedback, train employees, conduct and deliver employee reviews, and serve as a point of contact between staff and higher management. Leads may also participate in hiring process for their team and recommend disciplinary actions when necessary.

Key Responsibilities: 

• Train and provide guidance to new hires and team members on e-filing procedures
• Resolve issues with filings (can involve calling and emailing courts, e-filing portals, account managers, other iniduals within the company)
• Track daily team metrics in a spreadsheet and maintain spreadsheet functionality
• Create and maintain documents describing standard e-filing procedures
• Assist efiling managers with assigning work, setting daily team goals, calculating KPIs, and lead daily team huddle.

Qualifications: 

• 6 months relevant experience in e-filing a plus
• High school diploma or GED required
• E-Filing experience working with multiple states preferred
• Detail-oriented and a quick learner
• Experience and basic proficiency with Microsoft Office; Intermediate Excel skills preferred
• Basic coding and computer programing skills a plus
• Typing speed of at least 70 wpm

Benefits:

• Health, Dental, Vision insurance
• 401(k) with company matching
• Paid time off
• 7 Paid company holidays
• 4 Floating holidays per-year
• Life Insurance and AD&D Insurance
• Long Term Disability
• Health Care Reimbursement Flexible Spending Account
• Dependent Care Flexible Spending Account
• EAP (Employee Assistance Program)
• Pet Insurance

Starting Pay: $43,000 - $53,000 per year, based on location

Virtual Administration Specialist

US-Remote

Permanent/ Full-Time

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Overview

If you’re looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Virtual Administration department offers a remote work schedule.

We’re looking for a new virtual administration specialist to join our team. Commonwealth’s Virtual Administration team is a group of focused, highly organized, and service-minded problem solvers who work directly with our independent financial advisors, through two service models- one dedicated and one pooled.   Our team provides middle office support functions, such as document preparation and submission, account opening and updating, CRM management, meeting preparation, money movement requests, and client support.

Key Responsibilities

• Working as a virtual member and operational point of contact for advisors’ offices and providing task ownership, support, and coordination with other Commonwealth departments
• Collaborating with various internal operational teams across the firm to research and resolve complex issues
• Managing client data in Commonwealth’s CRM platform to create and distribute reports, prepare for client meetings and calls, and create procedure workflows
• Submitting money movement requests and working with partner departments to resolve issues
• Monitoring alerts and advisor action items and proactively collaborating on responses to time-sensitive requests
• Building relationships by consistently providing the highest level of customer service
• Collaborating with Sponsor Companies to research and obtain required documents
• Use our account opening platform to open and update accounts, prepare documents, and send DocuSign documents to clients

 Core Strengths and Skills

• Comfortable adapting to a variety of environments, and able to cultivate lasting relationships with advisors
• Superior problem-solving skills, with a detail-oriented approach to task execution
• Strong written communication skills and ability to take detailed and accurate notes
• Strong active listening skills and ability to communicate complex information clearly and concisely
• Ability to learn, understand, and apply new information quickly
• Highly refined time management and organizational skills, with the aptitude to use multiple systems
• Ability to thrive on a highly collaborative team
• At least two years of experience working in a financial advisory firm preferred; other relevant experience considered
• Proficient in Microsoft Word, Excel, and Outlook, with knowledge of CRM applications

Have we piqued your curiosity? Can you see yourself thriving in this opportunity? 

Picture Yourself Here 

At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That’s why we invest in you—we encourage employee growth both in your career and education; we offer incredible health care benefits; and we find plenty of occasions to celebrate. What’s not to love? 

We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you. 

About Commonwealth 

Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 3,000 independent financial advisors nationwide. Founded in 1979, the firm has headquarters in Waltham, Massachusetts; San Diego, California; and Blue Ash, Ohio. 

Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure. 

The Fine Print 

We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf.  

Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds.   

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Program Development Coordinator

locations

Remote

time type

Full time

job requisition id

R29131

**Candidates must reside in the Atlanta, GA area to be considered**

The Program Development Coordinator will support administrative, organizational and research efforts related to the establishment of the Screen Scoring programs of the Media Design School (MDS) at Strayer University. Core duties include maintaining organized documentation, tracking timelines and milestones, conducting research on academic and industry trends, and curating data in spreadsheets to inform program decisions. The position also ensures effective communication and collaboration across internal departments and external partners to align efforts and drive program development forward.

This role is primarily remote, with the expectation to work onsite as needed during the first six months. After this initial period, onsite requirements are anticipated to increase. The position is scheduled for 30 hours per week, Monday through Friday, with the potential to expand to a 40-hour schedule after six months.

Essential Duties and Responsibilities:

• Manage day-to-day administrative tasks to support the setup and development of the Screen Scoring programs of the Media Design School (MDS) at Strayer University.
• Maintain organized records and documentation related to program planning, development, and implementation.
• Track timelines, milestones, and deliverables to ensure projects stay on schedule and meet objectives.
• Conduct research on academic programs, industry trends, and local resources; analyze and structure findings to inform program decisions.
• Create and maintain spreadsheets and tracking systems to monitor progress and support decision-making.
• Work closely with internal departments across Strayer University to ensure alignment and coordinated efforts.
• Facilitate communication between internal teams and external partners to support effective program implementation and collaboration.

Job Skills:

• Strong web research skills with the ability to gather and synthesize information from multiple sources.
• Exceptional organizational abilities and attention to detail.
• Strong organizational communication skills, both written and verbal.
• High interest in the creative arts, with a passion for innovative and expressive projects.
• Thrives in fast-paced, high-energy environment.
• Proficient in all Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Work Experience:

• 2+ years’ of experience in operations, scheduling, logistics, public service, nonprofit work, or program coordination.
• Background in customer-facing roles or the service industry, including hospitality or retail preferred.
• Exposure to research or analytical work in academic, policy, or organizational settings.

Education:

• Bachelor of Arts required. Educational background in business management, arts management, entertainment business practice, communications, or related field preferred.

Other:

• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 - 50%), senior leaders (10 – 20%) or Capella Core Faculty (5 – 10%). 
• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered. 
• Able to access information using a computer.
• Other essential functions and marginal job functions are subject to modification.

SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.

The expected salary range for this position is below.

$26.00 - $39.50 - Hourly

Executive Administrative Assistant

•  Rosemont 
•  Hybrid

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth – now looking for our next star – a passionate Executive Administrative Assistant. This position reports to Vice President, Human Resources, and will work in our Rosemont, IL, Dometic Office.

About the position

As an Executive Administrative Assistant supporting the executive team, you will be involved in providing high-level administrative and operational support to the President and executive leadership team. This role is responsible for managing complex calendars, coordinating executive communications, supporting strategic initiatives, and ensuring seamless day-to-day operations.

Your main responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for the President and executive team
• Prepare agendas, presentations, and briefing materials for internal and external meetings
• Handle confidential correspondence, documents, and sensitive communications with discretion

Operational Coordination

• Support cross-functional initiatives, including project tracking, reporting, and follow-ups
• Assist with event planning, leadership offsites, and executive town halls
• Maintain executive files, records, and expense reports with accuracy and timeliness
• Coordinate logistics for meetings, location visits, and global visitor engagements

Communication & Documentation

• Draft and edit executive-level communications, memos, and announcements
• Ensure timely responses to inquiries and requests, prioritizing urgent matters appropriately
• Support internal communications and culture-building efforts across leadership channels

Process & Compliance

• Uphold company policies and procedures, ensuring compliance in scheduling, travel, and documentation
• Partner with HR, Legal, and Finance on executive onboarding, contracts, and approvals
• Maintain confidentiality and professionalism in all interactions

What do we offer?

You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous – which gives you great possibilities to evolve with the company.

• Medical/Dental/Vision Insurance
• Employee Assistance Program (EAP)
• Disability insurance (STD/LTD)
• 401 (k) with company match
• PTO
• Company defined holidays and two floating holidays for you to use as you choose
• Paid maternity/paternity leave
• Tuition assistance
• Membership reimbursement (wholesale club and gym)
• Employee discounts on our incredible products
• Opportunities to make an impact

Corporate Executive Administrative Assistant

Work From Home

Yes

Work Remote

Yes

Location

The Corporate Executive Administrative Assistant role at CRR Hospitality is a great opportunity for someone who is detailed oriented, excited for the opportunity to work with a team that cares about others, strives to reach excellence in the quest to serve others, and loves enhancing the guest & associate experience in the most creative and thoughtful ways!

We value our associates’ time and efforts! Our commitment to your success is enhanced by our competitive compensation and incredible benefits package including:

• Benefit options, including Medical, Dental, and Vision
• 2 weeks annual PTO
• 6 Paid holidays
• Full 401K match up to 6%
• Tuition Reimbursement
• Virtual, in-person and conference learning opportunities

Position Summary: The Executive Administrative Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing reports, and ensuring efficient office operations to enhance executive productivity and organizational effectiveness.

Essential Duties and Responsibilities: To perform this job successfully, an inidual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

·        Answers and transfers phone calls, screening when necessary

·        Prepares letters, documents, and spreadsheets

·        Manages SharePoint document and data storage for the company

·        Conducts research, assembles data, completes reports, and maintains databases

·        Collects and screens third-party management inquiries and makes recommendations to leadership

·        Prepares meetings, memos, reports, documents, emails, and presentations for leadership

·        Processes invoices and expenses, ensuring proper documentation and accuracy; proficient in accounts payable systems

·        Works closely with internal staff and supports interdepartmental coordination

·        Coordinates and administers monthly compliance reporting for all aspects of the business

·        Assists CRR leadership and property management teams with tasks and reporting as necessary

·        Creates associate newsletter

·        Assists with associate onboarding, as needed

·        Organizes and sends celebratory birthday cards to associates.

·        Updates phone list and shares amongst team

·        Manages the administration and tracking of capital projects

·        Tracks monthly tasks for all company entities

·        Oversees reputation management for all properties

·        Maintains and updates third party booking sites and online travel agencies

·        Proficient in property management systems—RV Storage, Manufactured Homes, RV Resorts, Car Wash

·        Maintains office supplies and orders when needed

·        Proficient in the purchasing process lifecycle

·        Maintains and coordinates calendars, meetings, and travel arrangements for executives

·        Responsible for property Dialpad needs

·        Assists with Marco Technology needs

·        Educates new associates on the organization’s mission, vision, and values during onboarding.

·        Work with the Human Resources to create effective and efficient recruitment, selection and onboarding process, filling positions in a timely manner with the best qualified candidate.

·        Coordinates recruitment and hiring of associates, including creating job descriptions, job board postings, sourcing and screening candidates and scheduling interviews.

·        Discusses with Property Managers to identify associate needs, job specifications, job duties, qualifications, and skills.

·        Builds a positive and engaged associate work culture, helping to create high associate retention.

·        Plans and coordinates training and development activities for new and existing associates in partnership with the associate’s manager.

·        Collaborates with leadership team to develop and implement associate incentive strategies, reward, and recognition programs.

·        Completes special projects and other duties as assigned 

Other

·        Maintains strict confidentiality of sensitive information, demonstrating discretion and professionalism in all interactions and documentation.

·        Works a flexible schedule including weekends and holidays.

·        Performs other duties as assigned.

Leadership Administration and Practice Coordinator 

Description

Join Our Growing Team Powering a Sustainable, Well, and Resilient Future.

Does this describe you?

• Do you like to assist leadership in operations in performing their best?
• Do you thrive in organizing processes, managing calendars, travel and meeting logistics?
• Do you love applying a keen attention to detail to your every day work?
• Do you like to continuously learn and explore new ways of gaining efficiency in processes?

If so, now is the perfect time to join HEAPY — a growing firm driven by innovation, purpose, and people. We’re expanding to meet the needs of our clients and communities, creating exciting new roles and growth opportunities along the way.

At HEAPY, our Colleague First approach means we invest in your career, well-being, and success. We’re committed to building a more sustainable world through thoughtful design and collaborative partnerships, and we’re looking for team members who want to grow with us while making an impact.

HEAPY is seeking a Leadership Administration and Practice Coordinator to join our Colleague First culture in our Dayton office location in a hybrid arrangement.

You’ll be empowered to do meaningful work, develop lasting relationships, and be part of a team where your ideas, growth, and authentic self are truly valued.

While the qualifications listed below outline an ideal candidate, we encourage iniduals to apply. We value rising talent!

Position Requirements

SUMMARY

Reporting to the Chief People Officer (CPO), the Leadership Administration and Practice Coordinator supports HEAPY leaders in an efficient, transparent manner, proactively combining executive support with operational coordination.

This position provides administrative support for various practice and executive processes, including proposal development support, project planning/budgeting, customer relations management system updates, communications, calendar and meeting management, and presentations.

This role ensures leaders are prepared, workflows are efficient, and systems, meetings, and communications are executed with discretion, foresight, and precision, while continuously improving how work gets done.

QUALIFICATIONS

• Five years’ (minimum) executive-level assistant experience, preferably at a midsize company ($30m-70m company / 250+ people).
• Experience supporting multiple leaders within the organization.
• Demonstrated skills of being proactive, flexible, curious, detail-oriented, deeply service-driven, and solutions-oriented.
• Possession of a proactive and positive attitude with a willingness to learn and take on new challenges.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Aptitude for sound decision-making and problem-solving in pressure situations.
• Advanced Microsoft Office skills with exceptional efficiency, paired with a strong ability and interest to learn and adapt to new technologies quickly.
• Experience with Deltek VantagePoint or other similar system is preferred but not required.

DUTIES & RESPONSIBILITIES

• Supports executive effectiveness through managing calendars, meetings, logistics, communications, and materials.
• Maintains organized electronic files and records for the C Suite and Board of Directors, ensuring confidentiality and accuracy.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares internal meeting spaces, and attends/records/distributes meeting minutes related to the C Suite, Board of Directors, and Shareholder activities. This includes:
  • Managing meeting and travel logistics (including airline travel) for Chief Executive Officer (CEO) with a high level of attention to detail, proactively gathering relevant information about venues, rooms, layouts, and amenities to ensure leaders are prepared.
  • Reserving and coordinating external event spaces for monthly or quarterly meetings outside of the HEAPY office for executives, Board Members, and Shareholders.
  • Assisting the other executive team and/or HR with related arrangements as requested.
• Orders supplies, food, flowers, and other gifts as requested by executives or HR staff.
• Collaborates with the HR team on various projects, providing administrative support where needed.
• Assists with internal communications, including drafting memos, emails, and other correspondence as needed.
• Maintains employee confidence and protects operations by keeping human resources and private corporate information confidential.
• Helps prepare the CEO’s events and presentations, proactively managing timelines, progress, and deliverables to ensure consistent readiness and execution.
• Assists with developing visual materials and presentations and embraces technologies that streamline workflows through automation.
• Assists practice colleagues with maintaining client activities and opportunities in the customer relationship management platform.
• Upholds quality management standards by ensuring all documentation is properly entered into HEAPY systems and required design reviews are completed accurately.
• Manages inputs and outputs of the Construction Administration process per requirements, ensuring the shared portal for colleague, partner, and vendor access is maintained.
• Additional responsibilities as requested/needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to remain sedentary at a workstation for long periods of time while operating a keyboard and using a computer screen.
• Ability to operate a mouse, stylus, or similar tool to make adjustments to electronic visuals.
• Ability to see details of objects on a screen, including differences in colors, shades, and brightness.
• Ability to communicate in person and via phone with other iniduals.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients.
• Ability to gather, organize, and evaluate information related to projects, calculations, and visual diagrams.

NOTE

This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice.

All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably accommodate qualified iniduals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an “at will” relationship.

#LI-Hybrid

PositionAdministrative Assistant  

Exempt/Non-ExemptNon-Exempt  

Location Dayton, OH  

About the OrganizationJoin Us and Be Part of the Solution!

Tired of seeing inaction in the world? Searching for a way to affect change and be part of the solution?

HEAPY is a fast-growing, forward-thinking company driven by our core PURPOSE: To Build a Sustainable, Well, and More Resilient Society.

We deliver engineering design, building optimization, and construction management solutions that reduce energy and resource consumption and help our clients and community build a brighter future. We are a company tackling climate change and moving society forward, and we are looking for creative colleagues who want to use their strengths to make a true difference.

We want to invest in YOU through our "Colleague First" set of values. At HEAPY, you can craft the career path you want to take, in a work environment that offers flexibility, life - work harmony, and an opportunity to succeed using your strengths. We want you to make an impact through our mission of collaboration, performance, and inspiration.

Join our "Colleague First" culture - where we care about you as a person and invest in your growth and potential. Here you will find meaningful work and enduring relationships.

Operations Assistant

Lima, Peru, Hybrid, Remote

About the Role

Responsibilities include, but are not limited to:

Operations & Administration:

• Support daily administrative tasks, including document management, contract filing, and basic purchasing.
• Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.
• Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.
• Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.
• Coordinate logistics for meetings, internal events, trainings, and international visits.
• Assist in preparing simple operational reports and tracking internal workflows.

Vendor & Facilities Coordination:

• Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.
• Monitor service quality and escalate issues to management as needed.

Office Support:

• Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies, and general requests.
• Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.
• Escalate technical issues to IT teams or external vendors and ensure follow-up.

Compliance:

• Support operational compliance by maintaining updated internal documentation and following global/local processes.
• Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.
• Keep office documentation organized and easily accessible.

Requirements

• 1–2 years of experience in operations, administration, or office support roles.
• Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.
• Experience in startup, tech, or healthcare environments is a plus.
• Strong organizational skills and high attention to detail.
• Ability to prioritize and manage multiple tasks at once.
• Ownership mindset and high level of reliability.
• Fluency in English (C1) and excellent written and verbal communication skills.

Our Benefits

In addition to competitive salaries, this role includes:

• Formal employment (“Planilla”) under a Peruvian entity — all legal benefits in soles (CTS, Gratificaciones, etc.).
• Full-time schedule: Monday–Friday, 9am–6pm.
• Unlimited vacation days 🏖️ — yes, we mean it!
• EPS healthcare (Rimac) covered 100%.
• Oncology insurance (Rimac) covered 100%.
• AFP retirement plan.
• Coworking access in Miraflores, Lima — with free beverages, talks, bicycle parking, and amazing city views.
• Company laptop and tools provided.

Medical Assistant

 SSM Care Mgmt Company

Job Id R186330

MO-REMOTE

Worker Type:

Regular

Job Summary:

Assists with the examination and treatment of patients under the direction of a nurse practitioner, registered nurse, licensed practical nurse or physician.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Assists with treatments ordered by provider as supervised by provider, registered nurse or licensed practical nurse. Performs select clinical duties.
• Interviews patients, measures vital signs, and records information on patients' charts. Prepares treatment rooms for examination of patients.
• Performs basic clerical duties including answering the phone, maintaining records, and filing.
• Performs basic materials management functions to include ordering and stocking of supplies. Assists with maintaining a clean and orderly environment.
• Works in a constant state of alertness and safe manner.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience
• Wisconsin ONLY - High School diploma/GED or 10 years of work experience, and graduate from a medical assistant school or training program or education equivalency for certification

EXPERIENCE

• No experience required

PHYSICAL REQUIREMENTS

• Constant standing and walking.
• Frequent use of hearing and speech to share information through oral communication.
• Frequent use of hearing to distinguish body sounds and/or hear alarms, malfunctioning machinery, etc.
• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent reaching, gripping, and keyboard use/data entry.
• Frequent use of vision for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Occasional bending, stooping, crawling, kneeling, sitting, squatting and repetitive foot/leg and hand/arm movements.
• Occasional use of vision to judge distances and spatial relationships.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Occasional lifting/moving patients.
• Occasional use of smell to detect/recognize odors.
• Occasional driving.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS 

• Basic Life Support HealthCare Provider (BLS HCP) - American Heart Association (AHA)

Work Shift:

Day Shift (United States of America)

Job Type:

Employee

Department:

7075000125 SJMP IM

Scheduled Weekly Hours:

40

Benefits:

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 

• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.

• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Explore All Benefits

SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status**,** or any other characteristic protected by applicable law. Click here to learn more.

Benefits

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs. 

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 
• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Forms Completion Specialist - Remote

locations

REM - Remote CT

Remote

time type

Full time

job requisition id

R-101642

Job Summary: 

This position is responsible for completing FMLA/Disability forms in a timely and efficient manner, ensuring accuracy and providing customers with the highest quality product and customer service. Applicants should have familiarity with medical terminology and medical office processes and procedures. Experience with FMLA/Disability forms is required.  The candidate will also demonstrate that they are culturally aligned with Sharecare, by displaying and working within the values of Servant Leadership, Family, Compassion, Accountability and Respect for their leader and their peers. They will be innovative, open to change, and display honesty and integrity in all that they do.  

 Essential Job Functions: 

• Process FMLA/Short Term Disability paperwork.   

• Communicate with patients and physician coordinators about disability/FMLA paperwork in an upbeat, patient centered attitude.  

• Process medical record requests for clients, with proper adherence to HIPAA and HITECH compliance training and laws.   

• Complete FMLA/Disability forms by utilizing industry standard responses as per the type of specialty practice.   

• Answer incoming calls, assisting multiple lines & capturing call data on Excel tracking log; provide excellent customer service by being attentive and respectful.   

• Validate and process all incoming requests for PHI.  

• Ensure patient's disability forms are completed after payment within 5-7 days (turnaround).  

• Pull patients forms and PHI requests on a daily basis for invoicing and loaded into RMS.  

• Establish and Maintain professional relationships with all account clients.  

• Monitor all EMR accounts to ensure that all requests are received and processed within required time frame.  

• Verify patient information using key identifiers. 

• Conduct quality screenings on incoming PHI to protect patient data.  

• Verify requesting party contact information including fax number or address.  

• Update and maintain an Accounting of Disclosure Log for all medical records released.  

• Provide attention and care to patients and patient representatives.

ualifications:

• 1 year prior experience in a medical records department or like setting  

• Strong computer software experience: general working knowledge of Microsoft Word & Excel  

• Excellent organizational skills a must and must be able to multi-task   

• Must be able to type 50 wpm  

• Must be able to use fax, copier, scanning machine   

• Must be willing to learn new equipment and processes quickly   

• Must be self-motivated, a team player and have proven customer satisfaction skills  

• Must have excellent Communication skills

Office Assistant - Linn County Regional Center (Part Time)

Salary

$15.55 Hourly

Location 

Hiawatha, IA

Job Type

Part-time

Job Number

02682

Division

Academic Affairs

Department

Linn County Regional Center

Opening Date

• Description
• Questions

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

We are seeking a motivated inidual with a positive attitude to support the Linn County Regional Center students, faculty, staff, and visitors as an office clerk in the main office. This role will serve as integral support for the team by answering phones, managing email correspondence, and assisting with general office support and building coverage as needed. The ideal candidate would be available 7 am – noon, Monday-Friday. Additional hours may be available (noon - 4 pm) as needed for vacation coverage. This position is an excellent opportunity for students or iniduals seeking part-time work in an educational setting. 

UNIVERSAL CORE COMPETENCIES:  

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. 
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.  
• Champion Service- anticipating needs and creating a welcoming, erse, and inclusive environment.  
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.  
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Provide front desk coverage for Kirkwood Linn County Regional Center in Hiawatha
• Provide consistent and reliable office coverage with the ability to open/close the building independently if needed
• Assist students with laptop checkout and other technology needs 
• Support College Credit and High School team with large-scale event preparation or mailings as requested
• Work in coordination with other Center staff to plan and execute student activities 
• Assist Center staff with reminder phone calls, mailings, or projects
• Perform other duties as assigned

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college’s organization and personnel.
• Must be a positive inidual and possess excellent customer services skills.
• Be able to handle confidential information in a professional manner.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalency required.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Experience working in an office or providing clerical support is preferred.
• Familiarity with Google documents or Microsoft Office Suite preferred.

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572,[email protected], or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone:(303) 844-5695FAX: (303) 844-4303, TDD 800-877-8339 Email:[email protected].

WHY KIRKWOOD:

The college will be closed December 24th - January 2nd, applications will not be reviewed until after the New Year. Review of applications will continue until the position is filled.

Clinic Experience Associate

Job Category: Administrative Support

Requisition Number: CLINI033878

Posting Details

• Part-Time

• Locations

  Showing 1 location

  CBI Health Centre - Nanaimo

  Nanaimo, BC V9T 2H3, CAN

Job Details

Description

Clinic Experience Associate – Nanaimo, BC

This is a part-time, casual, role to support vacation and sickness coverage.

About Rehabilitation Services

CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of Physiotherapists, Kinesiologists, Occupational Therapists, Psychologists, Counseling Therapists, Massage Therapists, Consulting Physicians and a Professional Support Staff, that all care for our clients. We offer a wide variety of evidence-based rehabilitation services from acute musculoskeletal and neurological injuries, chronic/persistent pain conditions, chronic health conditions, acute/chronic concussion, and mental health conditions, helping our clients regain mobility and enjoy a better quality of life. Our services focus on the inidual, meaning we design our treatment plans around unique needs and goals, adhering to best practices and consistently delivering the highest standards of quality care for the best possible outcomes for our clients.

About this opportunity

The Clinic Experience Associate is the first team member a client meets when coming into a CBI Health clinic; first impressions are important and we are looking for the right person to ensure all clients come into our clinics feeling welcome, supported, and heard. This will be achieved by creating a warm and inviting clinic environment, supporting clients with questions, and anticipating challenges with a solutions-focused approach. You will also play a key role in assisting with client scheduling, as well as other administrative duties, and ensuring effective operational flow within the clinic for both clients and colleagues.

Overall, the Clinic Experience Associate contributes to the success of the clinic by ensuring that the overall experience for those who interact with us exceeds expectations. This is accomplished by providing a personalized client experience, ensuring full and effective schedules, and offering excellent administrative support.    

A Clinic Experience Associate’s passion for making a difference for others shows in what they do and how they do it. They respect and value everyone, do what they say they will do, work with the team to support one another, and are committed to learning, improving and growing. 

Take an inside look at what you’ll do each day

• Create a welcoming environment for clients, guests, team members and stakeholders
• Respond to in-person, telephone and digital (email and SMS through Clinicmaster) inquires promptly and always within 24 hours
• Solve problems, anticipate challenges, barriers or areas of friction – mitigate or solve before they occur whenever possible and always as soon/quickly as possible
• Provide personalized interactions with clients, actively seek to understand what matters most to clients and communicating to the team so everyone is aware
• Schedule private/acute clients effectively based on the client’s Care Plan as set out by their clinician(s)
• Schedule to maximize opportunity for client access to care (including access to online booking)
• Educate and support the client in engaging with digital tools and resources such as the Client Portal and online booking
• Maintain confidentiality of client records and personal and personal health information at all times
• Facilitate effective flow within the clinic

What you need to be successful

• A natural ability to connect with people and build strong relationships
• Demonstrated ability to identify problems/potential problems quickly coupled with strong problem solving skills
• Be Pro-active and Results-oriented
• Strong written and verbal communication skills
• Ability to switch between tasks quickly and with ease
• Excellent time management and organizational skills with attention to detail
• Excellent listening and observational skills
• Strong computer literacy with various applications and programs (Microsoft Office)
• Strong customer service skills 
• Ability to work independently and as part of a cohesive team

Who you are

You are an outgoing and energetic people person. When someone approaches your area, you instinctually smile, say hello, and welcome them. You can instantly build rapport and trust with people, just by being your authentic self. You are a naturally empathetic person and enjoy making people feel comfortable, heard, and taken care of. You thrive in a fast-moving environment, love to problem solve, and to make things better for anyone you encounter.

If this sounds like you, we would love to speak with you and share our story and passion for helping others with you.

What CBI Health offers you

• Continuous learning and skills development, including growth and leadership opportunities
• Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits
• Flexible hours, which allow work-life balance and focus on quality of life

Hourly Rate Range: $21.03 - $25.13

About Us

CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and continuous learning opportunities to help advance your career, we are building a culture of inspiration, recognition and celebration for the meaningful work our team does every day, all across the country. Join CBI Health and find where your better begins. Learn more at cbihealth.ca.

CBI Health is proud to be recognized by Deloitte as one of Canada’s Best Managed Companies for the 16th year in a row. A huge thank you to all our team members, whose dedication, passion, and innovation have enabled us to achieve this recognition year after year.

CBI Health is committed to providing a erse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the ersification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all iniduals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

Administrative Assistant

Location: London, United Kingdom

Description

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

With offices in Abu Dhabi, Dubai, Doha and London CBBG Group – A Vertex Company is a specialist construction expert services firm who focus on helping clients solve complex construction, infrastructure and energy disputes. CBBG Group assist clients at all stages of the dispute resolution process providing Delay, Disruption, Quantum, Technical and Expert Determination expert services. CBBG Group has significant regional and international expertise across all sectors of the construction and engineering industry. Our success is founded on performance, underpinned by the talent of our people who hold high the values of honesty, integrity, and accountability.

Job Description

CBBG is looking for an organized, proactive, and highly skilled Administrative Assistant to join our team. The ideal candidate will be a multi-tasker, quick learner, and effective communicator, with the ability to provide high-level administrative support to our executives in the UK office.

As the Administrative Assistant, you will be based in our London office and provide organizational and operational support to ensure efficient daily operations. This role involves handling administrative tasks, coordinating communication, maintaining records, and assisting with office management to support executives, managers, and team members. The role requires a high level of confidentiality, excellent organizational skills, and the ability to work in a fast-paced environment.

Core Responsibilities

Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain organized filing systems (digital and physical).

Office Coordination

• Monitor and order office supplies; liaise with purchasing and service providers.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain office equipment and coordinate repairs or maintenance as needed.

Record Keeping

• Maintain accurate records, databases, and documentation.
• Assist with expense reports.
• Support HR with onboarding activities and maintaining personnel files (if applicable).

Communication & Liason

• Serve as the point of contact between internal teams, clients, and external partners.
• Assist with communication flow internal announcements.

General Support

• Perform data entry and manage spreadsheets.
• Support project coordination tasks as directed.
• Handle other duties as assigned.

Qualifications & Competencies

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• 1–3 years of experience in an administrative or office support role.

Knowledge & Skills

• Strong organizational and time-management skills.
• Ability to work independently.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize workload, and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and ability to maintain confidentiality.

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

Title: Executive Assistant and Office Manager

Location: Office - Cincinnati, OH

Type: Part-time

Workplace: onsite

Category: CourtAvenue

Job Description:

CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies.

At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement.

CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.

Responsibilities

• Manage and sort complex executive calendars and support expense reporting with total accuracy.
• Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations.
• Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more.
• Maintain the administrative budget and track all expenditures with meticulous detail.
• Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move.
• Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested.
• Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up
• Source options for supplies, swag, and thoughtful gifts to order for internal and external teams.

Requirements

• 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership.
• 2+ years of in-office administrative or office-management experience 
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skillsWillingness to be flexible, and manage ever changing priorities
• Proficiency in Google Workspace, Slack, and Zoom a plus
• AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output.
• Event planning experience preferredHigh school degree required; additional certifications in project management or office administration are a plus.

Additional Information:

• Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays.
• Candidates for this position must be in: Cincinnati, Ohio
• Schedule: 25 Hours/Week | Structured Hybrid
• Status: Part-Time (Benefits ineligible)

Final compensation is determined based on total related experience

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At CourtAvenue, we are dedicated to building a erse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

CourtAvenue is an Equal Opportunity/Affirmative Action employer. We recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.

Operations Coordinator - Anesthesia Staffing Scheduler

Lafayette, LA

The Operations Coordinator - Anesthesia Scheduler will serve in a crucial role--as both a site liaison and the key provider point of contact. They will be responsible for managing day to day contact with facilities and providers regarding all aspects of anesthesia providers scheduling. 

Responsibilities:

• Prepare, monitor, analyze, and evaluate schedules across EAM sites. Be able to bring manager potential solutions to schedule, understanding the nuances of each facility needs and provider preferences.
• Participate in new site start up with moderate manager direction and supervision.
• Manage the schedule of a larger number of less complex sites and two or more complex sites
• Collect and maintain inidual personal preferences for scheduled shifts and time off.
• Schedule anesthesiologists and CRNAs for shifts based on practice needs, facility requirements, and provider availability.
• Ensure adequate coverage for all scheduled procedures and cases by assigning appropriate anesthesia providers to each shift.
• Reports staffing concerns immediately (over or under-staffed)
• Responsible for adding open shifts and locum needs into Lokum app or similar virtual marketplace.
• Communicate shift assignments, updates, and changes to anesthesiologists and CRNAs, ensuring clarity and accuracy in scheduling details.
• Verify creds and autonomously initiate creds for existing providers that scheduler adds at new facility.
• Coordinate emergency coverage for unexpected absences or staffing shortages to maintain uninterrupted anesthesia services.
• Complete and have a sound grasp of the Company’s Healthcare Compliance Program including participating in training, complying with policies and procedures, and alerting a supervisor to any potential violations. 
• Maintain accurate records of provider schedules, shift assignments, and staffing levels in MyStaff Schedule (MSS) with little to no assistance on advanced scheduling tasks such as linking schedules, running reports and setting up advanced validation rules
• Initiate the monthly facility billback process by sending Manager details around bill backs for each site.
• Communicate effectively with all CRNAs, physicians and administrative staff. Communicate continuously with anesthesia leadership regarding issues and concerns.
• Demonstrate courteous and cooperative behavior with managers and staff.
• Be able to handle special projects with minimal oversite from manager

Core Competencies:

• Speaks clearly and persuasively. Listens and gets clarification.  Responds well to questions.  Demonstrates group presentation skills.  Participates in meetings.
• Displays courtesy and sensitivity. Manages difficult or emotional customer situations.  Meets commitments.  Responds promptly to customer needs.  Solicits customer feedback to improve service.
• Demonstrates accuracy and thoroughness. Displays commitment to excellence.  Look for ways to improve and promote quality.  Applies feedback to improve performance.  Monitors own work to ensure quality.
• Responds to requests for service and assistance. Follows instructions, and responds to management direction.  Takes responsibility for own actions.  Commits to doing the best job possible.  Keeps commitments.  Meets attendance and punctuality

Physical Requirements and Skills:

• Proficiency in computer software, including but not limited to MSS, Paycom, Insperity, Tipalti, PowerBI, and Microsoft Office Suite 
• Must be computer literate and able to operate scheduling software and Microsoft Office applications. Evidence of Medical Terminology Proficiency.
• Prolonged periods sitting at a desk and working on a computer
• Preference given to candidates located near Lafayette, LA, but open to remote for the right candidate
• Local candidates expected to be in office Monday and Wednesday

Work Experience and Education:

• 1-3 years’ experience in administrative or clerical roles within healthcare settings and/or scheduling & staffing
• Required: High School diploma; Advanced Degree preferred

Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the assigned and essential functions.

Executive Assistant, Product Leadership

Remote - Boston, Massachusetts; Remote - New York, New York

The Role

In this dynamic role, you will serve as a Strategic Business Partner to our Product Leadership Org. Reporting directly to the Chief of Staff, you will occupy a unique, dual-impact role: acting as a vital pillar within the Global Administration Team while acting as the driving force in the Product Organization.

This role is designed for a high-level operator who thrives in a global environment and is ready to have a seat at the table with strategic thinkers who always aim higher. You will provide direct, high-touch support to the Product Org, Chief Product Officer (CPO) and the Head of Science, acting as a force multiplier to ensure ŌURA vision is executed. 

Please note: This is a hybrid role and will require going into the office 1-2 times a week in either New York or Boston.

What You Will Do:

• Dual-Org Integration: Navigate and bridge the needs of the Global Administration team and the Product org, ensuring operational alignment between departments.
• Executive Partnership: Provide comprehensive strategic support to the Product Org, CPO and Head of Science, staying attuned to their specific priorities and departmental ecosystems.
• Operational Excellence: Proactively identify process improvement opportunities, or "friction points" within the organization and take initiative to solve them before they escalate to the executive level.
• Global Coordination: Manage complex synchronization across global time zones, ensuring alignment between global stakeholders and driving meeting agendas to achieve actionable outcomes.
• Program & Project Management: Lead high-impact ad-hoc projects, planning and executing global leadership off-sites and large-scale initiatives that foster team culture and strategic planning.
• Logistics & Intelligence: Architect intricate domestic and international travel itineraries that maximize executive productivity. Handle sensitive, confidential data with a high degree of business acumen and discretion.
• Process Optimization: Partner with the Chief of Staff to audit and improve administrative policies, ensuring they scale with a fast-growing, high-tech organization.

Who You Are:

• A Seasoned Partner: 8+ years of experience supporting C-suite or high-level Product/Tech leaders. You don’t just take direction; you provide strategic support and perspective.
• High Emotional Intelligence: Ability to "read the room," build deep relationships across the organization, and act as a culture carrier for the Product team.
• Agile & Decisive: You thrive in fast-paced environments, possessing the ability to pivot instantly and make sound decisions under pressure without needing constant oversight.
• Data & Tech Driven: Process-oriented and tech-savvy. You have a "design eye" for polishing presentation decks and a "data mind" for holding the organization to a high standard of excellence.
• Globally Minded: You are comfortable navigating the nuances of international business and are prepared for the travel required to maintain alignment across our global offices.

BENEFITS

At ŌURA, we care about you and your well-being. Everyone here at ŌURA has a ring of their own and we are continually looking to improve employee health.

What we offer: 

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave
• Amazing culture of collaborative and passionate coworkers

ŌURA takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

Region 1 (NY metropolitan) $131,000 - $150,000

Title: Part-time Intake Case Coordinator

Location: TX-The Woodlands

Job Description: Title: Intake Case Coordinator (ICC)

Classification: Non-Exempt

Manager: Operations or Team Manager

Duties:

The Intake Case Coordinator ("ICC") is an integral member of Axiom's Ops Support - Central Services Department ("CS"). The ICC will play a key role in providing customer service and screening support to the employees of Axiom's clients. The ICC will be accountable for answering phones and taking information on new incidents/injuries, communicating, and escalating necessary information, and working with company databases. Additionally, the ICC will have other duties and responsibilities as determined from time to time by the Operations or Team Manager.

Essential Functions:

The essential functions of the ICC are to:

+ Assign new cases to medical staff in accordance with corresponding licensing laws

+ Provide excellent customer service in a fast-paced environment

+ Performing administrative duties to multiple departments as needed, in accordance with Service Level Agreements where applicable

+ Developing and maintaining cooperative and professional relationships with fellow employees, supervisors, and leadership from various departments

+ Perform initial assessments of intake calls

Qualifications:

The successful candidate should have a combination of demonstrated experience and education that is equivalent to 1 year with a focus on call center, customer service or related fields.

Physical Requirements:

+ Regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach,

+ Specific vision abilities required by this job include close vision requirements due to computer work,

+ Light to moderate lifting is required

+ Regular, predictable attendance is required

+ This is a remote position.

Powered by JazzHR

Legal Administrative Assistant (Remote - TX)

Fully Remote Location Specific

USA - TX (Remote)

Full time

R24717

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

Join our dynamic insurance defense legal team as a Legal Administrative Assistant. In this role, you'll provide essential administrative support to Client Legal Services Attorneys, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation.

Key Responsibilities 

• Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence using the case management system. 

• Case Lifecycle Coordination: From the time a lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure. 

• Calendar Management: Track trial, arbitration, and mediation dates, ensuring timely follow-ups and accurate notifications. 

• Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence—strong people skills are a must. 

• Administrative Support: Perform mail handling, scanning, and filing both in-office and remotely; manage daily administrative duties with a high level of organization and attention to detail. 

• Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System. 

• Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Minimum Qualifications: 

• 5+ years of Legal administrative support experience in a civil law setting is beneficial but not required.

• Exposure to a legal office environment is helpful. Candidates with transferable skills and a strong interest in legal administrative work are encouraged to apply. 

• Exceptionally organized and task-oriented. 

• Strong communication and interpersonal skills, both written and verbal. 

• Comfortable handling sensitive information. 

• Proficient in Microsoft Office and open to learning new legal systems. 

• Must be located in Texas

Supervisory Responsibilities 

• This role does not include supervisory duties.

Education:

• High School Diploma or GED ​​

Skills

Business Communications, Client Relationship Building, Collaboration, Communication, Electronic Filing, Issue Management, Legal Document Writing, Litigation, Office Administration, Time Management

Compensation

Compensation offered for this role is 18.65 - 29.54 per hour and is based on experience and qualifications.

Title: Office Admin - Part Time

Location: Panama City Beach United States

Category Venue Operations

Job Id JR2023-17646 

TG - Venue - Panama City Beach

Job Description:

Job Responsibilities

• Assist in managing and organizing office operations and procedures.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain office supplies, equipment, and inventories, replenishing as needed.
• Prepare and edit documents, reports, and presentations as required.
• Take refund requests, receipt requests, and paperwork verification.

Critical Skills & Experience Requirements

• Proven experience in an administrative or office support role.
• Proficiency in office software including word processing, spreadsheets, and email tools.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.
• Cash handling experience

WEEKEND and NIGHT Availability is REQUIRED.

ADA

Title: Administrative Assistant - Hybrid

Location: Rochester, MN United States

• Part Time
• Office Support
• Remote: No

Job Description:

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $29.63/ Hour

Benefits Eligible

Yes

Schedule

Part Time

Hours/Pay Period

72

Schedule Details

Monday - Friday, business hours between 8 a.m. - 5 p.m. Proximity to the Rochester, MN campus, is required. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status.

Title: Receptionist (part-time)

Location:

IN - Evansville

time type

Part time

On-site

job requisition id

Req.155995

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 47714

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Evansville

Title: Executive Assistant I

Location: Earth City United States

Job Description:

Company

Archimedes

Work Schedule Description (e.g. M-F 8am to 5pm)

Part time: M-Th 8:30 to 5 or it could be M, T, W, Th, F - 9:30-2:30

Overview

The part time Executive Assistant I will be responsible for executive level administrative support to the President and CEO with Archimedes, a ision of Navitus Health Solutions. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This inidual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision.

Responsibilities

How do I make an impact on my team?

• Support the CEO with schedules, telephone, email, filing and document organization, meeting preparation and follow up
• Prepare presentations, presentation slides and documents, and presentation support materials
• Maintain positive communications and rapport throughout the organization
• Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes
• Assist all management and employees as a resource in areas of responsibility
• Organize and maintain a central corporate repository of documents and files
• Deal with multiple tasks daily, including prioritization and successful execution/resolution
• Prepare agenda and compile minutes as required for leadership meetings
• Conduct projects and participate in team activities to identify problems and improve work processes and systems
• Other duties as assigned

Qualifications

What our team expects from you?

• Minimum of High School Diploma or GED with at least three years of related work experience or a bachelor's degree with at least two years of experience
• Able to work part time M-Th 8:30 to 5 or M, T, W, Th, F - 9:30-2:30.
• Experience in a corporate pharmacy, health care, or insurance setting preferred
• PowerPoint, Word, Excel software proficiency required
• Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements
• Participate in, adhere to, and support compliance program objectives
• The ability to consistently interact cooperatively and respectfully with other employees

Location : Address 502 Earth City Expy STE 300

Location : City Earth City

Location : State/Province MO

Location : Postal Code 63045

Location : Country

US

Location: Los Angeles United States

Job Description:

Events Assistant (Temporary, Part-Time)

Events

Reporting to the Assistant Director, Events, the Events Assistant will support the gala seating and production team, as well as additional donor events related to the museum's opening. This role will play a key role in supporting LACMA's Opening Gala for the David Geffen Galleries.

Responsibilities:

• Provides administrative support to the gala seating and production teams
• Assists with event logistics throughout planning, day-of execution, and post-event wrap-up
• Supports day-of production, including guest check-in, vendor coordination, and on-site logistics
• Manages and tracks guest lists; performs daily audits of seating charts and trackers
• Prepares, organizes, and distributes materials for seating and production meetings
• Communicates directly with major donors and trustees as needed
• Assists with invitation mailings and distribution of event materials

Benefits:

• The expected hourly rate for this Los Angeles, CA based position is $18.00-$19.75, subject to change.

Qualifications:

• Minimum of 2 years of experience in event production.
• Prior experience supporting fundraisers and/or working within non-profit organizations is highly preferred.
• Strong organizational skills with exceptional attention to detail and the ability to meet deadlines.
• Proficiency in Google Workspace, Adobe Acrobat, Microsoft Word, and Excel.
• Experience working with major donors and an understanding of donor cultivation best practices.
• Ability to thrive in a fast-paced environment, collaborate effectively with a team, and stay focused on achieving goals.
• Must be available to work evenings and occasional weekends as needed.
• Must be available full-time starting two weeks prior to the gala and through the gala weekend.

Credit Specialist

locations

Nashville, TN

time type

Full time

job requisition id

R-132073

Overall Job Objective:

The Credit Specialist will be responsible for obtaining and entering customer payments into various AR software for reconciliation. This is a Hybrid role based out of Nashville, TN, in accordance with the Safe Steps Flex schedule.

Responsibilities:

• Manage customer portals for payment and handle a wide variety of credit and collection functions.
• Supports AR with handling payment calls.
• Maintain consistency between credit and collection activities and the organization's overall customer relations strategy.
• Participate in associate meetings, communicate concerns to management, and spend time strengthening internal and external relationships.   
• Support business and sales objectives through efficient performance of job responsibilities.

Qualifications:

• 2-4 years of experience in accounts receivables or similar roles.
• Experience with QuickBooks and Sage are preferred.
• Strong written and verbal communication skills.
• Strong organizational skills with proven ability to work with a sense of urgency to meet deadlines.
• Excellent attention to details with an ability to solve problems and think analytically.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their erse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Pay Range:

$21.63 - $32.45

Title: FAMILY RESOURCE CENTER ADMINISTRATIVE ASSISTANT

Location: Redwood City United States

Job Description:

AbilityPath is hiring for a Family Resource Center Administrative Assistant!

The FRC works with families of children with disabilities and service providers to support referrals, information, education, and parent to parent support.

This role will support our FRC Team to ensure we run smoothly and can serve families in our community

Compensation: $23-$24/hr

Schedule: part time 20 hours a week (*option for hybrid 3 days a week in office)

WHAT WE OFFER:

At AbilityPath, we support a well-rounded career experience with a focus on career development, collaboration, employee wellness, and employee recognition, including the below benefits and opportunities for staff:

• Up to 4 weeks of PTO
• 10 paid holidays*
• Comprehensive and affordable medical, dental, and vision benefits upon hire*
• 401(k) plan with employer match
• Performance bonuses
• Educational reimbursement benefit with ongoing professional development and growth opportunities
• Full-time staff only

WHAT WE VALUE:

• Passion for the mission
• Interest in working with children with intellectual and developmental disabilities
• Teamwork and collaboration
• Effective and open communication, thoughtfulness, and ability to adapt
• Shared commitment to DEI in creating a community where all members can represent themselves authentically

We strongly encourage BIPOC, LGBTQ+, disabled, and any multiply marginalized people to apply. AbilityPath is committed to recruiting and retaining erse ersity among our staff teams.

ABOUT THE ROLE:

• Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly.
• Assist with planning and coordinating in-person and virtual events-including workshops, support groups, and outreach activities-by preparing materials, handling logistics, and completing post-event data entry.
• Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual).
• Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve.
• Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset.

EDUCATION AND WORK EXPERIENCE:

In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate.

• Associate's accepted, Bachelor's preferred in applicable field
• Minimum of two (2) years of applicable work experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and Google Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills •
• Ability to use AI
• Understand how to manage and problem-solve Zoom

HIRING REQUIREMENTS:

• Valid California Driver's License/ID
• Clean Driving Record (if applicable)
• Proof of negative TB test results
• Verification of occupational physical clearance
• Pass a criminal fingerprint clearance
• 18 years of age or job permit clearance

PHYSICAL ACTIVITY:

Employees have the opportunity to share access needs during the interview process, upon hire, and ongoing throughout their employment. AbilityPath recognizes that each person has unique access needs and we are committed to an ongoing evaluation process to make our organization more accessible to meet the needs of our team members.

• Ability to sit/stand and keyboard
• Ability to lift at least 25 lbs.
• Ability to drive and travel locally

Title: Technical Systems Administrator

Location: Remote US

Full time

Job Description:

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Academy of Art University is seeking a fully remote Technical Systems Administrator to support, maintain, and evolve our Brightspace Learning Management System (LMS) and related instructional technologies. This role provides full-time oversight of the configuration, stability, integration, analytics, and ongoing operation of the university’s teaching and learning environment. The learning environment includes Brightspace, Kaltura, Simple Syllabus, H5P, CampusM, LibGuides, Course Evaluations & Surveys, and Turnitin. The System Administrator is responsible for the configuration, monitoring, maintenance, regression testing, analytics, and reporting across platforms, ensuring a reliable, data-informed experience for students, faculty, and staff.

Key responsibilities include:

• Configure, monitor, document, and maintain Brightspace and all integrated instructional systems.
• Ensure that Brightspace and related systems work properly. Independently identify, track and confidently resolve system issues. 
• Configure, document, and manage organizational hierarchy, roles, and permissions.
• Develop, maintain, and enhance access to learning data through standard and custom reporting, including the creation, maintenance, and dissemination of custom reports leveraging Brightspace data sets and Advanced Data Sets (ADS) via Brightspace Analytics Builder.
• Improve efficiency and consistency through light scripting and API-based automation.
• Troubleshoot and resolve issues relating to system functionality and integrations (e.g., LTIs, APIs, OAuth connections). 
• Review and monitor system integrations, system logs, and error reporting.
• Perform monthly testing and additional quality assurance for Brightspace and related systems.
• Respond to and resolve complex help desk escalations.
• Be available outside standard working hours to address critical or emergency issues as needed.

Qualifications:

• Experience as a technical system administrator of Brightspace or similar LMS.
• Experience with QA and acceptance testing
• Strong understanding of Brightspace data sets and Advanced Data Sets (ADS) and familiarity with custom reporting using Analytics Builder or similar tools.
• In-depth understanding of organizational structure, file systems, user management and permissions.
• Bachelor’s degree in Information Technology, Computer Science, or equivalent relevant professional experience.
• Familiarity with light scripting and the use of APIs to support automation and data workflows. 
• Excellent verbal and written communication skills with the ability to clearly communicate technical and complex information.
• Ability to manage multiple priorities, work independently, and respond effectively to urgent or emergency situations.
• Proven ability to collaborate with others at all levels of the organization and external vendors.

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. 

Compensation:

$75,000 to $80,000.00 based on experience and location

Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.

IND123

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Title: Grants Administrator I

Job Description:

Remote

locations

Boston-MA

time type

Full time

job requisition id

RQ4043605

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Qualifications

Education Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Research administration experience 1-2 years required Knowledge, Skills and Abilities - Proficient in spreadsheets, databases, accounting, and other computer applications. - Excellent verbal and written communication, interpersonal, and problem-solving skills. - Good organization and coordination skills. - Ability to work with large financial data sets with accuracy. - Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. - Good negotiation skills. - Ability to work independently. - Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

Remote Type

Remote

Work Location

273 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$62,400.00 - $90,750.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for iniduals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Client Program Coordinator

Location: Remote

Department: Professional Staff

Job Description:

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Client Program Coordinator to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices.

This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.  

This position is responsible for providing high level support for client program teams, including overseeing matter management, contributing to process flow organization, and serving as a liaison between the client, the firm's timekeepers, and interoffice departments. More specific responsibilities include running conflict checks, maintaining knowledge management resources, and coming up with creative solutions to business opportunities. It requires someone who is highly detail orientated, exercises sound judgment, and possesses strong administrative, organizational, and interpersonal skills while prioritizing and managing multiple assignments.  This position will require the candidate to bill the client for certain activities as directed by your manager.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Service Delivery

The Client Experience Team works to augment the traditional legal services provided to clients through proactive communication, actionable reporting, and strategic client satisfaction initiatives. The Client Program Coordinator is expected to:

• Work with lawyers and staff to meet service expectations and address specific problems or opportunities to enable the firm to provide excellent, differentiated service
• Work with legal teams and staff departments to help drive service innovation to deliver service more efficiently, effectively and profitably, including evaluating and developing new business process opportunities using technology, process improvement, legal project management, and alternative staffing
• Be willing and able to learn new technology tools (such as legal project management, data visualization, and document automation) to create efficiencies and add value to the client team
• Support the onboarding and integration of new personnel to meet client needs, including attorneys, paralegals, and staff
• Certain service delivery and project management activities will be billable to the client as directed by your manager

Project Management

The Client Experience Team is responsible for managing numerous requests that affect the firm’s legal teams, the client’s legal operations team, and corresponding success metrics, requiring deft management of time and resources. The Client Program Coordinator is expected to manage their own tasks and to:

• Act as a point of contact for the program team and responsible attorneys to intake new requests from clients, run conflict checks, and route work to timekeepers
• Edit and oversee upkeep of client-facing matter management sites
• Track and report on project plans and deliverables in support of client leadership
• Assist with the implementation of project management frameworks for the matters they support, that enable firm leadership to track progress against and adherence to the stated scope of work

Join us if you have:

• 1+ years’ experience in legal services or other services industry
• A high school diploma or GED certification; Bachelor’s degree preferred
• Ability to effectively handle multiple projects simultaneously with high attention to detail and minimal supervision
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Problem solving skills, with a focus on how we can provide a solution and not the reasons we cannot
• Strong communication skills in English, both verbal and written, including interpersonal skills
• Ability to learn new technologies quickly and independently
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Visio, and OneNote
• Familiarity with Microsoft Power BI, Tableau, HighQ, Azure DevOps, and Microsoft SharePoint preferred
• Availability and willingness to work overtime as needed or requested

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by iniduals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State  

The annualized salary range for this position in Washington is $62,000 to $68,000 ($31.79 to $34.87 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.  For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $62,000 to $71,000 ($31.79 to $36.41 hourly); and in San Francisco is $79,000 to $85,000 ($40.51 to $43.59 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

Title: Medication Support Coord

Location: Boston, MA US

Hybrid

time type: Full time

job requisition id: RQ4046554

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

This position starts at $22.81/hr

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Reporting directly to the Operations Manager, Brigham and Women’s Primary Care Center of Excellence, this position effectively performs a variety of medication-related tasks, as well as other duties in support of department operations within their scope of practice. The inidual will work closely with practice-based care teams to provide patient-centered care to our population of approximately 170,000 patients. The position requires excellent customer service skills, critical thinking, and collaborative problem solving. The position requires knowledge of laws and regulations related to pharmacy practice and patient confidentiality. It also requires knowledge of medication abbreviations and symbols; medical terminology; medication indication and dosage; and common medication questions.

Brigham Health Primary Care is committed to racial justice by building and active enforcement of policies, practices, attitudes, and actions that produce equitable access, treatment, and outcomes for all people. Our clinics are grounded in team-based, patient and family-centered care. We partner with communities to seek health and wellness, working to eliminate health care inequities with an expanded care team that includes behavioral health, social workers, nurses, population health coordinators, patient navigators, community health workers, community resource specialists, high-risk RN case management, and support for virtual visits. Computer, written and verbal communication skills are necessary and prior experience with use of an electronic medical record system (i.e. Epic) is preferred. Excellent attention to detail and strong organizational skills are required. The inidual must be a graduate of an approved pharmacy technician or medical assistant program or have equivalent institutional/retail pharmacy or medical office experience. Pharmacy Technician Registration by the Massachusetts Pharmacy Board of Registration or Medical Assistant Certification is preferred. One-year experience in a medical office or pharmaceutical industry is required. Prior pharmacy experience is desirable.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Supports the Primary Care department by assisting with patient medication management.

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised. No supervisory authority is required in this capacity.

FISCAL RESPONSIBILITY: Indicate financial “scope” information, i.e.: size of budget, volume, revenue, etc. No fiscal responsibility required in this capacity

OTHER DUTIES AND RESPONSIBILITIES:

QUALIFICATIONS:

1. High school diploma or equivalent.

2. Must be at least 18 years of age.

3. Successful completion of an accredited or Board-certified Pharmacy Technician or Medical Assistant training program, or equivalent institutional/retail pharmacy or medical office experience required.

4. Achievement of a passing score on either a Board approved pharmacy technician assessment examination, a Board approved national technician certification exam, or a Board approved medical assistant certification exam preferred. 5. Registered Pharmacy Technician with the Massachusetts Board of Pharmacy or Certified Medical Assistant preferred.

6. One-year experience in a medical setting is required. Prior pharmacy experience desirable.

7. Requires knowledge of laws and regulations related to clinical practice and patient confidentiality.

8. Requires knowledge of medication abbreviation and symbols, medication indication and dosage, and common medication questions.

9. Requires knowledge of medical terminology, abbreviations and computer technology.

10. Experience with electronic medical record system(s) and Outlook is preferred. Experience with Epic is desirable.

11. Strong written and verbal communication skills in English required. Bilingual (Spanish) written and verbal communication skills a plus.

12. Ability to communicate clearly and effectively with patients, families, providers and staff while protecting patient confidentiality and demonstrating courtesy and respect.

13. Demonstrated skills in service excellence including active listening, problem solving and ability to remain calm in emotional situations.

14. Demonstrated ability to apply good judgment in resolving problems independently while following department guidelines.

15. Attention to detail, strong organizational skills with the ability to prioritize multiple tasks and work independently, especially when there are time constraints.

16. Excellent interpersonal skills and ability to work well as part of a team with all levels of personnel including, management, physicians, practitioners, and staff.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

1. Satisfactory command of the English language.

2. Ability to read, interpret and follow complicated verbal and written instructions precisely.

3. Ability to work with sustained attention and care on routine repetitive tasks. 4. Ability to perform mathematical calculations.

5. Must be able to work accurately under stress with time constraints.

6. Communication skills and knowledge of Primary Care policies and procedures is essential.

7. Ability to perform in a professional and courteous manner and maintain working relationships with Physicians, Nurses, Pharmacists and other health care professionals.

8. Understanding medical terminology, abbreviations and computer operation. 9. Time management and organizational skills to handle multiple tasks under time constraints.

10. Ability to organize and maintain efficient work areas and services.

11. Ability to distinguish routine functions from those requiring a Clinician’s professional judgment.

12. Attend and participate in department continuing education as requested.

Additional Job Details (if applicable)

WORKING CONDITIONS: 

Remote Type: Hybrid

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $18.99 - $27.17/Hourly

Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.