Executive Assistant and Sales Operations Coordinator

FullyRemoteRemote– US

Description

*This position is handled directly by STN Digitals Hiring Team who will always e-mail from an official @stn.digital e-mail address. STN Recruiters will be in touch if they decide to continue with your application and will NEVER ask you upfront to send personal information or payment.*

STN is looking to hire an Executive Assistant and Sales Ops Coordinator based on culture fit and the ability to adhere to the following Company Core Values:

• Be Resilient:Not letting things out of your control hold power over you
• Be Radically Candid:Never hold resentment, always communicate
• Deliver Solutions:Bring Solutions, Not Problems
• Bring Positive Energy:Bring good vibes and joy to every interaction
• Team First:What is best for the ultimate success of the STN?

Position Overview:

As the Executive Assistant & Sales Operations Coordinator, you will be a trusted partner to the Director of Partnerships, and provide exceptional sales administrative support. You will be responsible for managing the Executives daily schedule, coordinating meetings, handling confidential information, and assisting with a variety of special projects for our sales department.

Job Type:Full-Time (Remote)

• 40 hours/week

Compensation Range:$48K-60k

• Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls.
• The actual compensation offer will consider a wide range of factors, including location.

Duties & Responsibilities include, but are not limited to:

Director of Partnerships Support:

Administrative Support

• Maintaining an organized inbox for Exec ensuring all messages are responded to on time
• Managing the Execs calendar, scheduling appointments, coordinating meetings to optimize time management, and anticipating calendar conflicts
• Optimizing the Execs project management system by monitoring progress and ensuring deadlines are met
• Anticipating sales department needs and ensuring all work materials are prepared for a successful work day (ex. agendas for meetings/calls approved, pre-work for meetings completed, etc.)
• Reconciling and tracking expense reports through Certify

Team and Client Communications

• Sending comprehensive meeting follow-ups with action items and deadlines to internal and external parties
• Draft, review, and send communications on behalf of the Exec and sales team to the internal team and prospective clients
• Preparing and organizing documents, presentations, and reports with precision and attention to detail
• Collaborating cross-functionally between the STN Digital internal team and sales team

Sales Team Support

• Entering accurate sales data in HubSpot, as needed
• Owning logistics for sales teamtravel
• Coordinating sales-related events, meetings, and conferences by handling logistics, event budgets, and sending post-event follow-ups
• Purchasing client gifts
• Proactively creating systems and processes that help to streamline the day-to-day operations in the sales department, as needed

Requirements

• Minimum of 2+ years experience supporting senior-level management in an administrative capacity. Experience supporting VPs or C-Level Sales Executives is desirable.
• High level of discretion and confidentiality and proven experience handling confidential and sensitive information with the utmost professionalism
• Strong written and verbal communication and interpersonal skills, with the ability to foster relationships with iniduals at all levels of the organization
• Proactive and resourceful mindset, with the ability to anticipate needs and take initiative
• Very strong attention to detail and accuracy, with excellent proofreading and editing skills
• Excellent organizational skills and the ability to multitask effectively in a fast-paced environment
• Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
• Flexiblefor occasional time-sensitive work outside of normal business hours
• Advanced proficiency in Google Suite and ability to quicklymasterother software tools

Legal Assistant

Location

United States

Type

Full time

Department

Legal Operations

Compensation

• $68K $101K

This is the target annual salary range for this role. This range is not inclusive of other additional compensation elements, such as our Bonus program, Equity program, Wellness allowance, and other benefits [US Only] (including medical, dental, vision and 401(k)).

The compensation range provided is influenced by various factors and represents the initial target range. Our salary offerings are dynamic and we strive to ensure that our base salary and total compensation package aligns and recognizes the top talent we aim to attract and retain. The compensation package of the successful candidate is based on various factors such as their skillset, experience, and job scope.

OverviewApplication

Building the Future of Crypto

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different?

Kraken is a mission-focused company rooted in crypto values. As a Krakenite, youll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Krakens focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read theKraken Culturepage to learn more about our internal culture, values, and mission.

As a fullyremotecompany, we have Krakenites in 60+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed toindustry-leading security,cryptoeducation, andworld-class client supportthrough our products likeKraken Pro,Kraken NFT, andKraken Futures.

Become a Krakenite and build the future of crypto!

The Team:

Join our growing worldwide Corporate Legal team of more than 12 attorneys and paraprofessionals working on matters such as international corporate structuring, product formation, M&A transactions, public company preparedness, and equity financing to further Krakens mission.

This is a fullyremoterole for a Legal Assistant (Corporate Governance) in the United States.

The Opportunity:

• Assist with all filing and reporting requirements for Krakens US entities.
• Facilitate, schedule and coordinate legal entity board and committee meetings, assist with preparation of board decks and presentations.
• Maintain and update corporate records, registers of officers and directors, and documentation for global subsidiaries.
• Help coordinate, organize, schedule and prepare for key strategic meetings (i.e. create summarized agendas).
• Prepare and transmit documents for execution, and ensure timely completion.
• Maintain the legal knowledge management system for global corporate matters.
• Help with implementation of SOPs for corporate team processes and initiatives.
• Assist with company-wide KYC requests.
• Maintain corporate secretary Google Voice Account.
• Support the M&A team with closing preparation and coordination.
• Contribute to projects both big and small with no job too insignificant and no challenge too great.

Skills You Should HODL:

• 1 to 2 years of experience as a corporate legal assistant; mix of large law firm and/or in-house experience preferred.
• Strong organizational and multitasking skills.
• Excellent judgment and attention to detail, a high level of accuracy in record-keeping.
• Excellent written and verbal communication skills in English. Additional language skills are a bonus.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Tech savvy, quick to learn new software, tools and skills.
• Proficiency with Google Suite (GoogleDrive, Gmail, Google Calendar).

Nice to Have:

• Experience with regulated financial services companies.
• Experience in the crypto industry.

Location Tagging: #US #LI-KF1 #LI-Remote

Executive Assistant to the President

Administrative

Remote

Full-Time/Regular

Its an exciting time to join the WellSense Health Plan, a growingregionalhealth insurance company with a 25-year history of providing health insurance that works for our members, no matter their circumstances.

Job Summary:

The Executive Assistant role provides comprehensive administrative support to the WellSense President and executive team in managing daily business operations, communications and coordination both internally and externally. We seek a collaborative team player who is proactive, detail-oriented, and highly accountable. A highdegreeof professionalism is essential, as this inidual will engage with senior leaders internally, as well as with Board members, government officials, and other stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information, sound business judgement and a high level of discretion are also critical.

Our Investment in You:

• Full-timeremotework
• Competitive salaries
• Excellent benefits

Key Functions/Responsibilities:

• Calendar management: Maintain and coordinate the Presidents complex schedule, including meetings with internal and external stakeholders; prioritize conflicting demands and ensure timely attendance and preparation.
• Correspondence and communication: Manage incoming and outcoming communications to the President; handle inquiries with professionalism and discretion.
• Travelarrangement: Plan and coordinatetravelincluding developing itineraries and managing logistics. Ensuretravelplans align with business objectives.
• Administrative support: Provides general administrative support including managing expenses, processing invoices, maintaining supplies, and other ad hoc tasks as required to ensure smooth operations. Assists President with troubleshooting any technical issues requiring IT support.
• Document management: Files expense reports, solicits meeting materials and agendas in a timely fashion, maintains confidential documents, files and records to ensure accurate organization, version control and accessibility.
• Special projects: Support the President on special projects, initiatives and strategic priorities as assigned.
• Collaboration: Trains and supervises other executive administrative support staff to ensure backup coverage.

Supervision Exercised:

• None

Supervision Received:

• Receives general supervision weekly.

Qualifications:

EducationRequired:

• BA/BSDegreeor the equivalent combination of training and experience.

EducationPreferred:

• Advanceddegreeis desirable

Experience Required:

• 5-7 years of related experience as an Executive Assistant supporting C-Suite executives, demonstrating progressively more responsibility with a high proficiency using MS Office applications (Word, Excell and PowerPoint), including a minimum of 1-3 years of prior board of director coordination/support

Experience Preferred/Desirable:

• Prior private and/or government relations exposure is desirable.
• Previous office/administrative management preferred
• Managed/Healthcare experience preferred

Required Licensure, Certification or Conditions of Employment:

• Successful completion of pre-employment background check

Competencies, Skills, and Attributes:

• Excellent written and verbal communication, and organizational skills
• Skill interpreting Corporate and Departmental policies and procedures.
• MS Office application skills (Word, Excel, PowerPoint) at the advanced level
• Ability to coalesce teams and organize interview schedules and meetings.
• Ability to manage multiple, simultaneous, and complex tasks and projects under pressure.
• Demonstrated ability to maintain confidentiality and composure under pressure.
• Ability to adapt to changes as needed in a fast-paced environment.
• Ability to prioritize, be resourceful and work independently with minimal supervision.
• Initiative, creativity and flexibility.

Working Conditions and Physical Effort:

• Regular and reliable attendance is an essential function of the position.
• Work isremoteand performed in a typicalhomeoffice environment.
• No or very limited physical effort required. No or very limited exposure to physical risk.

Sales Assistant (Contractor)

locations

Remote – United States

time type

Part time

job requisition id

Req_11069

A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visitamplify.com.

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas. This position requires the candidate to assist in implementing district and state-level product (math and literacy) campaigns. The Sales Assistant will be responsible for staying up-to-date with state legislation regarding educational initiatives and funding.

**This role is a part-time/seasonal position with fluctuating hours.**

“Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided.”

Responsibilities:

• Collaborate with team members to provide administrative support, ie., sales tracking, account management support, marketing and communications with customers and potential customers.

• Assemble marketing materials and targeted collateral for mailings and presentations

• Support account executives with events and conferences (i.e., procure samples, collateral, set-up, breakdown of the event)
• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when deemed safe by state health authorities.

• Input and update data in CRM databases (SFDC) and spreadsheets

Qualifications:

• Excellent written and verbal communication skills
• Exceptional organizational skills with an eye for detail
• Technologically savvy, including experience with Google Workspace
• Adaptable and a problem solver

Preferred Qualifications:

• Experience with SFDC or other customer databases
• Education curriculum sales experience
• Possible travel to local tradeshows/conferences (5-10% travel)

Compensation:

The hourly rate for this role is $20.00.

We celebrateersityand are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from aersecandidate pool.

Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Iniduals with Disabilities.

This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.

Amplify Education, Inc. is an E-Verify participant.

Title: Executive Assistant – R&D

Location: Remote – USA

Job Description:

About the Role

As an Executive Assistant (EA), you’ll play a pivotal role in supporting the Co-Founder and Chief Technology Officer. This highly visible position requires a combination of administrative expertise, impeccable organizational skills, and the ability to thrive in a fast-paced environment.

What you will do

• Manage executive calendars and coordinate meetings and travel arrangements
• Facilitate organization and coordination of customer meetings, conferences, and various events, managing logistics with precision to accommodate the needs of both internal and external participants.
• Coordinate and execute in-person and virtual events with Engineering team leaders
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions
• Facilitate communication between executives and internal teams, ensuring key messages are relayed effectively and timely
• Anticipate and proactively address the needs of executives, providing support and assistance as required
• Efficiently compile and submit expense reports, ensuring accuracy and adherence to company policies and procedures
• Collaborate with other members of the administrative team to streamline processes and improve efficiency

Must Haves

• 4+ years of experience in a similar role supporting executive-level leadership
• Proven ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to interact effectively with iniduals at executive level of the organization
• Proficiency in G-suite and other relevant software applications
• Exceptional organizational skills and attention to detail
• Ability to maintain composure under pressure and handle sensitive information with discretion
• Flexibility and adaptability to changing priorities and deadlines
• Demonstrated commitment to professionalism and integrity
• Ability to manage and prioritize Executive internal and external meetings

At Abnormal Security certain roles are eligible for a bonus, restricted stock units (RSUs), and benefits. Inidual compensation packages are based on factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons. We know that benefits are also an important piece of your total compensation package.

Base salary range:

$106,000$125,000 USD

Terms of Reference Logistics and Administrative Assistant -Consultant

Program Remote

Compensation

USD16,800 – 20,000

Terms of Reference:Logistics and Administrative Assistant (Consultant)

Aboutthe Global Alliance of Territorial Communities (GATC)

The Global Alliance of Territorial Communities (GATC) is a political platform that brings together Indigenous Peoples and local communities with the aim of defending Mother Earth for the present and future benefit of all humanity. The GATC guarantees its legitimacy and representativeness through democratic processes, ranging from the community to the multinational level.

The Alliance represents 35 million people who live in forest territories in 24 countries in Asia, Africa and Latin America. These communities are defenders of more than 958 million hectares of land.

The GATC brings together various organizations, including the Indigenous Peoples Alliance of the Archipelago (AMAN), the Mesoamerican Alliance of Peoples and Forests (AMPB), the Articulation of Indigenous Peoples of Brazil (APIB), the Coordination of Indigenous Organizations of the Amazon Basin (COICA) and the Network of Indigenous and Local Population for the Sustainable Management of Forest Ecosystems in Central Africa (REPALEAC). These organizations make up a platform for coordination to make visible the difficulties of Indigenous Peoples and local communities, as well as to guarantee respect for their rights.

About the Position

The consultant will manage logistics for the Secretariat, theCo-Chairs and thecoreGATC delegation whenattending global events. He/she will also support the Program Coordinator andAdministrative Coordinator to prepare budgets and reports, as well as implement the GATCs annual work plan.

This person will report to the Programmes Coordinator, and work closely with the Administrative Coordinator.

This is a full time consultancy (approximately 40 hours per week) for a 8-month period with possible renewal depending on performance and available funding. This consultancy does not pay social benefits and/or taxes in the country of residence.

Main Tasks/Responsibilities

Travel& event logistics

• Oversee the procurement of flights, hotel reservations,transportation,and logistics planning fortravel, meetings, and events by the Secretariat, Leadership Council, and Technical Team;
• Work with member organizations and logistics partners to ensure the smooth execution of GATCs global meetings and events;
• Communicate all information and details about the events to the Programmes Coordinator to ensure that required specifications are met;
• Coordinate meetings whenever necessary to discuss event logistics;
• Providing on-site logistics support to the Secretariat, for example: making reservations, printing materials, preparing meeting rooms, figuring out city transportation, etc.;
• Work with the Programmes and Administrative Coordinators on expense reports for events, or update event budgets when necessary;
• Support the administration and handling of per diems for event participants;
• Coordinate and supervise the personnel required for the activities (suppliers, consultants, etc).

Interpretation

• Determine the languages required for interpretation services based on the participants’ language preferences and the locations of the trips;
• Hire orcontractprofessional interpreters proficient in the required languages and with expertise in the subject matter of the trips;
• Support the coordination of interpreters’ schedules to ensure availability during the duration of the trips;
• Arrange for interpretation equipment such as headsets, microphones, and booths if simultaneous interpretation is needed. Ensure that the equipment is properly set up and functioning before each trip;
• Provide interpreters with detailed information about the trip, including the agenda, background materials and any specific terminology that may be used;
• Develop contingency plans for situations such as interpreter unavailability, technical difficulties, or last-minute changes to the itinerary;
• Maintain records of interpreter assignments, trip details, feedback from participants, and any incidents or challenges encountered during the trips;
• Manage the budget allocated for interpretation services, including negotiating rates with interpreters, overseeing equipment rentals, and tracking expenses, along with the Administrative Coordinator.

General support

• Support the ProgrammesCoordinator andAdministrative Coordinator to elaborate budgets, financial proposals and narrative reports;
• Support the Programmes Coordinator and the Administrative Coordinators in the preparation of activity and expenditure reports, which will be presented to donors who have funded specific projects, as well as to the GATC Leadership Council;
• Support the Administrative Coordinator to maintain the organization’s physical and digital files;
• Other activities as directed by the Programmes Coordinator.

Requirements

• At least 2 years of experience leading global logistics and event planning;
• Universitydegree(desirable), preferably in International Studies, Business Administration, Finance, or another related field;
• Experience working with interpretation logistics is highly desirable;
• Highly organized and able to manage multiple work streams;
• Excellent writing skills, and ability to write reports;
• Knowledge of Indigenous Peoples and Local Communities (IPLCs) issues, as well as the national and international struggle for the recognition of their rights;
• Experience working with social organizations, preferably indigenous or local community

organizations;

• Familiarity withremotework tools;
• Excellent interpersonal skills;
• Belonging to an IPLC a plus;
• Prior knowledge of the GATC agenda is a plus.

Language

• English working proficiency is required;
• Fluency in at leastoneadditional language (French, Portuguese, Spanish or Indonesian) is preferred.

Workplace Culture and Terms of theContract

• Remoteconsultancy work, preferably based in one of the 24 countries in the regions which the GATC represents (Mesoamerica, Amazon Basin, Congo Basin, Brazil, Indonesia);
• Be able to dedicate around 40 hours a week during the duration of the consultancycontract;
• Flexibility to adapt to multiple time zones;
• Availability totravelaround 60 days per year if requested;
• Payment on the monthly basis after submitting the proper invoices. Rainforest Foundation US, a fiscal sponsor of the GATC, willcontractthe independent contractor;
• The GATC will evaluate the work at the three-month mark;
• The budget for the 8 monthcontractis betweenUSD16,800 – 20,000 depending on the economic proposal and professional experience of the successful candidate. There is a possibility of continuous yearly renewal pending availability of funds.

Executive Assistant

• United States
• Remote, United States
• Remote
• Product & Technology
• Executive Support

Job Description

Get to Know Us:

It’s fun to work in a company where people truly believe in what they’re doing!

At BlackLine, we’re committed to bringing passion and customer focus to the business of enterprise applications.

Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance.

Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers.

Work, Play and Grow at BlackLine!

Make Your Mark:

BlackLineis currently seeking an Executive Assistant to support the ChiefTechnologyOfficer.

This role is key to keeping theProduct and TechTeam focused on priority execution. This role uses knowledge of the team, priorities, and projects to schedule meetings and calls to best advantage, deciding what requests have priority. This role interfaces with other EAs as well asProduct and Techteam members directly and is expected to build good working relationships at all levels. Responsibilitiesinclude:managing multiple calendars, arrangingtravel, and managing expenses, meeting preparation and organization, preparing reports, planning offsitesand team events, and handling information requests. This is a dynamic, fast-paced organization and this position requires a high-energy inidual with strong administrative and interpersonal skills. This position reports directly to the ChiefTechnologyOfficer, communicates regularly with internalBlackLinestaff,executive leadership team and occasionallythe Board of Directorsandexternal clients.

You’ll Get To:

• Maintain up-to-date awareness of the executives obligations to proactivelyassistand/oranticipateneeds; able to provide support to leaders before they realize they need it
• Expand the reach of the ChiefTechnologyOfficer.
• Prioritize conflicting needs, handle matters expeditiously,proactivelyand confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
• Develop and maintain productive and professional working relationships with executive-level staff and others at BlackLine
• Schedule meetings for the Chief Technology Officer and other Technology Team leaders using knowledge and understanding of the key business priorities of the Marketing Team and leaders at BL. Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective.
• Demonstrate comprehensive knowledge of the overall departments function.
• Provide a broad variety of administrative tasks including, but not limited to, organizingtravelarrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings.
• Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support.
• Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance.
• Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed.
• Partner with the executive assistant team and others to provide help with meetings and events, as needed
• Work on special projects related to Marketing Team KPIs or business operations, which require careful consideration, research, comparison, and evaluation of multiple data sets or different options and make decisions or provide recommendations for a course of action. For example:

  Work with event management to plan effective offsites.

  Track down requested data on Community email volume and response rate.

  Advise team members of a meetings objective and how they can better meet them.

  Plan team-building events

• Accomplish work in an efficient manner with an upbeat, can-do attitude, even when managing competing priorities.
• Prepare presentations, emails, and other executive-level correspondence.

  Perform other duties as assigned.

What You’ll Bring:

Technical/Specialized Knowledge, Skills, and Abilities:

Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint

Proficiencyin expense reporting systems, preferably Concur.

• 6+ years of experience as an executive assistant or equivalent role supporting senior executives
• Bachelorsdegreeor equivalent experience

• Above-average communication skills.
• Proven success in managing multiple schedules and calendars, with the ability toanticipateobstacles and respond to a constantly changing working environment
• Ability to understand the big picture and be pro-active to prevent problems/conflict

• Knowledge of proper administrative protocol and the ability tointerfacewith all types of people in a friendly and professional manner
• Exceptional organization skills
• Strong attention to detail, ensuring that all communications, deliverables, and projects areaccurate, professional, and audience-appropriate
• Ability to solve problems andinitiatelogical solutions
• Ability to multitask and manage multiple projects in a fast-paced environment
• Build andfacilitatestrong professional relationships with team members and executive management
• Ability to communicate effectively in one-on-one and group situations- both written and verbally
• Requiresa high levelof confidentiality
• Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations
• Effectivetravellogistic planning skills.

Thrive at BlackLine Because You Are Joining:

• A technology-based company with a sense of adventure and a vision for the future. Every door at BlackLine is open. Just bring your brains, your problem-solving skills, and be part of a winning team at the world’s most trusted name in Finance Automation!
• A culture that is kind, open, and accepting. It’s a place where people can embrace what makes them unique, and the mix of cultural backgrounds and varying interests cultivates erse thought and perspectives.
• A culture where BlackLiner’s continued growth andlearningis empowered. BlackLine offers a wide variety of professional development seminars and inclusive affinity groups to celebrate and support our ersity.

BlackLine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

BlackLine recognizes that the ways we work and the workplace itself has shifted. We innovate in a workplace that optimizes a combination ofvirtualand in-person interactions to maximize collaboration and nurture our culture. Candidates who live within a reasonable commute to one of our offices will work in the office at least 2 days a week.

Salary Range:

USD$98,000.00 –USD$131,000.00

Pay Transparency Statement:

Placement within this range depends upon several factors, including the applicant’s prior relevant job experience, skill set, and geographic location. In addition to base pay, BlackLine also offers short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans.

GTM Administrative Assistant

Location

Remote

Type

Full time

Department

Sales

Procurify is the AI-enhanced procurement and AP automation platform for the mid-market. We make it easy for organizations to take control of spend and save money. Were looking for a talented and team-driven GTM Administrative Assistant to join us on our journey.

ABOUT THE ROLE

Procurify is looking for a highly organized, detail oriented, and collaborative person who is passionate about making things better.

The right candidate will be proactive and work alongside our GTM leadership teams, and share our values of Creativity, Courage, Curiosity, Compassion, and Customer Obsession.

Everyone at Procurify is a team player. A big part of this role involves successfully building effective and collaborative working relationships inside and outside the team.Were seeking entrepreneurial people who are willing to challenge the status quo and contribute to larger strategic objectives.

What youll be working on

• Provide timely updates and manage all administrative support functions for the CRO and GTM leaders (including 2+ VPs)
  • This includes meeting management (internal + external stakeholders), minute-taking, event planning, travel planning, scheduling and/or rescheduling appointments, materials preparation, expense reporting, and all other related tasks.
• Anticipate the needs of the leaders calendar to proactively create solutions that make things logistically easier.
• Partner with Leadership Operations to coordinate meetings and events including, but not limited to: obtaining locations, setup, catering, and incorporating Teams and Live Meetings for virtual meetings/events.
• Act independently with a high level of professionalism, confidentiality, judgment, and discretion.
• The successful candidate will interact with the Senior Leadership Team and the executive’s departmental teams. They are always discreet, courteous, and comfortable dealing with Board Directors, Senior Executives, and a wide range of internal and external business partners.
• Other duties as assigned by the CRO or required to meet the needs of the role in relation to organizational goals.

Who were looking for

• 1+ year of demonstrated administrative support experience
  • Bonus points for working with Directors and/or Executives in a startup environment!
• A compassionate, empathetic, and bright mindset that is mission driven to do something bigger than themselves
• High proficiency in G-Suite
  • Needed in order to prepare correspondence, reports, spreadsheets, presentations, and manage a large volume of emails.
• Excellent organizational and time management skills, particularly the ability to prioritize and multitask different responsibilities at the same time.
• A proven ability to exercise confidentiality, tact, and discretion across various stakeholder groups.
• The ability to work independently and thrive in an agile environment
• A process-driven mindset in order to manage calendars, emails, expenses, tickets, travel planning, and end to end project management
• Exceptional interpersonal and communication skills with solid editing and proof-reading capabilities

WHY PROCURIFY?

Help us modernize spend management

Procurify is a remote-first company with a big heart and a strong ambition to modernize the way organizations manage business spend. Were trusted by hundreds of companies around the world across industries like biotechnology, education, health care, manufacturing, and software to manage over $30B in spend. We recently closed $50M in Series C funding to help us strengthen our core offering, launch new payment capabilities, and provide customers with an AI-enhanced procure-to-pay experience. Read the press releasehere.

Be empowered to do your best work

Weve created an environment where personal and professional growth is a real priority. Some of the great perks we offer include:

• Flexible working:Were a remote-first organization with flexible working hours. Work anywhere from within Canada!
• Four-day workweek:Burnout is real. To help you restore balance between work and life, all Procurify team members work four days a week.
• Unlimited responsible time off:Work hard, play harder. All team members can take advantage of our unlimited responsible time off policy.
• Extended health benefits:We prioritize our teams health and well-being. We offer a competitive health, vision, and dental package along with an Employee Assistance Program (EAP), and a health and wellness spending account.
• Community initiatives:We have a strong commitment to giving back to our communities, including regular volunteer days, our Donate Your Day program, and education lunch and learns.
• Stock options: Everyone has a chance to own a part of Procurify with our competitive stock program.
• DEI initiatives:We regularly run a ersity, equity, and inclusion roundtable where we host guest speakers and tackle the topics that matter.
• Base Salary Range:$60,000 – $70,000 CAD (This range is dependent on experience and not inclusive of any bonus, commission, benefits or equity that might exist in your total compensation package.)

Work with an amazing team

Weve welcomed team members who were boat captains, funeral directors, swing dancers, competitive gamers, plumbers, and novelists. Everyone has a story and were here to embrace them!

LEARN MORE

Procurify is an Equal Opportunity Employer. We do not discriminate against any team members or applicants for employment because of race, color, disability, sex, age, national origin, religion, sexual orientation, or gender identity and/or expression.

If you feel like you dont meet all of the requirements for this role, we encourage you to apply anyway. We know that feelings of imposter syndrome can get in the way of meeting incredible candidates, and we certainly dont want those feelings to get in the way of meeting you! We really want to get to know you and why you’re great for the role. Please avoid including your picture and age on your resume.

Apply online today and lets start a conversation.

Executive Assistant

locations

USARemote

Full time

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Essential Duties and Responsibilities

• Serve as the primary contact for the CCO & CMO and other assigned Executives from external inquiries in order to triage requests and respond or refer issues to other management, as appropriate.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Assist in the preparation and distribution of meeting minutes and action items.
• Coordinate and execute logistics for meetings and events, including venue booking, catering, and materials preparation.
• Maintain confidential files and records, exercise discretion in handling sensitive information.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies and procedures.
• Represent the CCO & CMO to internal and external business contacts as well as investors and Board members.
• Manage the daily evolving calendar of the CCO & CMO and other assigned Executives, keeping appointments and meetings on time or changing schedules when necessary.
• Ability to support executives in East and West coast time zones.

Education, Experience and Skills

• Bachelors degree strongly preferred.
• +5 years experience supporting Executives in a fast-paced, high growth global technology company.
• Good judgment, strong common sense and excellent attention to detail.
• Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate.
• Outstanding written and verbal communication skills.
• High proficiency in Microsoft Office products including Excel, PowerPoint, and Word.

• Working knowledge of Google mail and calendaring, MS Publisher and Visio, or similar desktop publishing and organizational chart software preferred.
• Experience working in a global organization preferred.

#LI-Remote

Base compensation for this role is: $82,600.00 – $104,650.00 annual salary. In addition to the base pay this position includes a variable compensation. The role might also be potentially eligible to long term Incentive. The final package may vary and will be determined by various factors including candidate profile and ideal qualifications as well as specific cost of living circumstances in some specific locations.

Comprehensive benefits package may be found here: www.kyriba.com/company/careers/benefits/

Kyriba believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, and genetic information.SeeEEO is the Law.

If reasonable accommodation is needed to participate in the job application or interview process and/or to perform essential job functions, please send an email to [email protected]

Executive Assistant to the CEO

Interos is the operational resilience company reinventing how companies manage their supply chains and business relationships through our breakthrough SaaS platform that uses artificial intelligence to model and transform the ecosystems of complex businesses into a living global map down to any single supplier,anywhere. The Interos Operational Resilience Cloud helps organizations reduce risk, avoid disruptions, and achieve superior enterprise adaptability.

We are searching for an extraordinary team member who thrives as part of a fast-paced team and takes pride in their ability to succeed while delivering value to our customers. Helpdriveinnovation and grow professionally by tackling one of the most critical business challenges of our time building safe, secure and resilient supply chains to power growth and prosperity for all. Whether you are an innovator, explorer, problem-solver, or beyond, we are looking for changemakers people who see promise where others see obstacles.

The Opportunity:

We are seeking a dynamic inidual to fill the role of Executive Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO’s office while also assisting in project management activities todrivethe company’s growth and success. The ideal candidate will excel in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to prioritize effectively.

Essential Functions/duties:

• Collaborate with cross-functional teams to plan, coordinate, and execute project activities to ensure timely and successful delivery.
• Assist in developing project plans, timelines, and budgets, and monitor progress against established goals.
• Serve as a liaison between project teams and the CEO’s office, ensuring alignment with strategic priorities and objectives.
• Organize and prioritize daily tasks for the CEO’s office, ensuring strategic focus on high-impact opportunities while managing multiple project-related responsibilities.
• Facilitate positive board relationships by leading preparation for board meetings, providing timely updates, and coordinating follow-up actions related to project initiatives. Prepare monthly Board updates with information across the leadership team.
• Ensure Executive Team (L-10) meetings are relevant, well-structured and preparation for the meetings is complete and timely. Ensure action points resulting from meetings are implemented. The person will not be part of the L-10 but will take part in L-10 meetings and calls.
• Proactively identify and mitigate project risks and issues and escalate as needed to ensure timely resolution.
• Prepare project documentation, reports, and presentations for internal and external stakeholders, including board members, investors, and customers.
• Manage project-related communications and facilitate effective collaboration between internal teams and external partners.
• Own overall administrative needs of the CEO’s office, including scheduling, event planning,travelcoordination, and expense management.

Minimum Qualifications:

• Bachelorsdegreein a business-related field
• Project Management Professional (PMP) certification is desired but not required.
• 10 – 15 years of experience in an Executive Assistant role.
• 5-7 years of experience in project management, with a proven track record of successful project delivery.
• This role requires availability outside regular working hours to respond to high priority requests.
• Strong understanding of project management methodologies, tools, and best practices.
• Previous experience as executive assistant or similar experience in a start-up, multinational, or management consulting firm highly preferred.
• Experience working with and through senior level executives with expertise in maximizing meeting-time utilization.
• Experience serving as a key ambassador of an organization, with both internal and external audiences. Board meeting management experience in any capacity a plus.
• Experience in supporting cross-functional executive team leadership.
• Proficiency in Microsoft Office Suite and project management software. Advanced PowerPoint and presentation skills.

Preferred Qualifications:

• Analytical skills and ability to design and develop insights and summary level documents highly desired.
• Experience in cross-functional and ideally global teams

Additional Information

• Supervisory Responsibility: This position has no supervisory responsibilities.
• Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers.
• Physical Demands: This is a sedentary role. Physical requirements include occasional lifting/carrying of five pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.
• Preferred location is San Francisco, DC Metro area, orRemote
• Compensation range is base salary of$95,000-$120,000.The salary range information provided, reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.
• FLSA Status: Exempt

Benefits:

• Comprehensive Health & Wellness package (Medical, Dental and Vision)
• 10 Paid Holiday Days Off
• FlexibleTime Off (FTO)
• 401(k) Employer Matching
• Stock Options
• Career advancement opportunities
• Casual Dress
• On-site gym and dedicated Peloton room at headquarters
• Company Events (Sports Games, Fitness Competitions, Birthday Celebrations, Contests, Happy Hours)
• Annual company party
• Employee Referral Program

Title: Member of Executive Office, Executive Assistant

Location: United States

Type: Full-Time – Remote

Workplace: remote

Category: People

JobDescription:

At Anchorage Digital, we are building the world’s most advanced digital asset platform for institutions to participate in crypto.

Founded in 2017, Anchorage Digital is a regulated crypto platform that provides institutions with integrated financial services and infrastructure solutions. With the first federally chartered crypto bank in the US, Anchorage Digital offers institutions an unparalleled combination of secure custody, regulatory compliance, product breadth, and client service. We’re looking to ersify our team with people who are humble, creative, and eager to learn.

We are a remote friendly, global team, but provide the option of working in-office in New York City, Sioux Falls, Porto, Lisbon, and Singapore. For our colleagues not located near our beautiful offices, we encourage and sponsor quarterly in-person collaboration days to work together and further deepen our Village.

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Operating Officer and Head of Global Operations, with the ability to thrive in fast-paced environments. The ideal candidate possesses a background in the digital assets industry, investment management, or consulting. Along with adeptness in crafting compelling presentations, the ideal candidate should excel in calendar management, project coordination, and cross-functional collaboration. This role calls for a proactive approach and the ability to shape and articulate narratives effectively.

We have created the Factors of Growth & Impact to help Villagers better measure impact and articulate coaching, feedback, and the rich and rewarding learning that happens while exploring, developing, and mastering the capabilities and contributions within and outside of the Executive Assistant role:

Technical Skills:

• Proactively manage complex calendars, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Collaborate with the COO and Head of Global Operations and other team members to gather data, insights, and content for presentations.

Complexity and Impact of Work:

• Monitor project timelines, milestones, and deliverables to ensure timely completion.
• Assist in the planning, execution, and tracking of strategic initiatives and projects led by the COO and the Head of Global Operations.

Organizational Knowledge:

• Support the alignment of goals, objectives, and initiatives across different departments.
• Coordinate meetings, workshops, and presentations involving cross-functional teams.

Communication and Influence:

• Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.
• Serve as a liaison between the COO, the Head of Global Operations and various departments, facilitating communication and collaboration while being able to relay the right tone.

You may be a fit for this role, if you have:

• Previous experience as an executive assistant to C-level executives or similar senior leadership roles, preferably in investment management or consulting.
• Proficiency in Google Workspace (Google Slides, Google Sheets, Google Docs) for slide deck creation, data analysis, and document preparation.
• Strong organizational skills with the ability to multitask and prioritize workload effectively.
• Excellent communication and interpersonal skills, with a keen attention to detail.
• Ability to work autonomously and handle confidential information with discretion.
• Strategic mindset with the capacity to think critically and contribute innovative ideas.
• Experience in project management and cross-functional coordination.

Although not a requirement, bonus points if:

• You have experience creating visually appealing and informative slide decks that effectively communicate key messages and insights, by utilizing storytelling techniques to convey complex ideas in a clear and engaging manner.

Compensation at Anchorage Digital:

• Compensation at Anchorage Digital is market-driven and data-informed. All full-time employees receive a market-leading salary, meaningful equity, and a generous perks and benefits package.
• Compensation Range: The salary range may be inclusive of multiple regional locations and job grades. This compensation range will be narrowed during the interview process based on skills, abilities, and experience required. ****We partner with third party firms annually to verify equity, cash, benefits, and perks benchmarks.
• Benefits: Anchorage Digital is proud to provide market-leading benefits and perks to our employees. We are only 1% of companies who offer 100% health, dental, and vision coverage for you and your dependents. This means no monthly out-of-pocket premiums for you or your family. We offer a wide range of benefits to our employees globally.
• You can learn more about our culture and perks and benefits here.

About Anchorage Digital: Who we are

The Anchorage Village, what we call our team, brings together the brightest minds from platform security, financial services, and distributed ledger technology to provide the building blocks that empower institutions to safely participate in the evolving digital asset ecosystem. As a erse team of more than 300 members, we are united in one common goal: building the future of finance by providing the foundation upon which value moves safely in the new global economy.

Anchorage Digital is committed to being a welcoming and inclusive workplace for everyone, and we are intentional about making sure people feel respected, supported, and connected at work—regardless of who you are or where you come from. We value and celebrate our differences and we believe being open about who we are allows us to do the best work of our lives.

Anchorage Digital is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. Anchorage Digital considers qualified applicants regardless of criminal histories, consistent with other legal requirements. “Anchorage Digital” refers to services that are offered either through Anchorage Digital Bank National Association, an OCC-chartered national trust bank, or Anchorage Lending CA, LLC a finance lender licensed by the California Department of Financial Protection and Innovation, License No. 60DBO-11976, or Anchorage Digital Singapore Pte Ltd, a Singapore private limited company, all wholly-owned subsidiaries of Anchor Labs, Inc., a Delaware corporation.

Protecting your privacy rights is important to Anchorage Digital, and we work to maintain the trust and confidence of our clients when handling personal or financial information. Please see our privacy policy notices here.

Title: Administrative Assistant (REMOTE)

JobDescription:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO and Executive Team to enact company goals and strategies
• Attend company sponsored self-development and team building workshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• ABILITY TO WORK EVENINGS – 2 pm – 10 pm CT
• Saturday Availability for morning training.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary: $30,000 – $40,000 / year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Title: Temporary Executive Assistant

Location: United States – Remote

Job Description:

Tebra only initiates contact with candidates via email from an official Tebra email address (@tebra.com, @patientpop.com, or @kareo.com) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal — not via social media or text message. We do not conduct interviews via instant messaging.

About the Role

As the Executive Assistant (temporary), you will play a pivotal role in providing comprehensive administrative support to our executive team. You will be responsible for managing calendars, coordinating travel arrangements, and facilitating communication between internal and external stakeholders with professionalism and efficiency. This contract ends in August 2024.

NOTE: This position is estimated to be a 3 month contract.

Your Area of Focus

• Produce quality work in a fast-paced environment, meeting deadlines as well as internal and external customer expectations for quality and accuracy; effectively re-negotiate deadlines when necessary.
• Work independently and accurately assess requirements for each project/task; can communicate effectively with customers when there are questions or issues to be addressed.
• Compose and edit memos, letters, emails and other correspondence; format and edit documents such as presentations, proposals, contracts, operating agreements, and other deliverables.
• Drafts general correspondence, memos and letters. Proofreads draft for spelling, grammar, accuracy and layout, and makes appropriate changes for final copy.
• Creates and updates presentations including charts, tables, graphs, utilizing various software programs.
• Schedule, coordinate and assist with department meetings, interviews and events. Prepare agendas, notices and minutes for meetings.
• Interfaces with employees, visitors, and outside contacts for executives. Acts as liaison in coordinating and disseminating approved information.
• Create and maintain files, databases and spreadsheets.
• Coordinate travel arrangements, compile documents for travel-related meetings and complete Travel and Expense reports.
• Process invoices for payment by assessing purpose, obtaining approval and routing to the appropriate party for payment.
• Prepare agendas, notices and minutes for meetings.

Your Professional Qualifications

• 2-3 years administrative work experience in a corporate office environment.
• Possess excellent administrative and operational support to key executives within the Company under minimal supervision.
• Strong ability to multi-task even under high pressure. Laser focus attention to detail.
• Excellent oral and written communication skills and must be able to handle confidential and sensitive information with discretion.
• Exercise professionalism at all times.
• High degree of flexibility and handle multiple issues that may arise calmly.
• Strong customer service skills with a positive professional demeanor.
• Ability to establish and maintain effective working relationships with colleagues, staff and external contacts, working collaboratively in a professional team environment.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and proofreading
• Ability to work independently and take initiative.
• Must have the flexibility to work overtime when needed.

About Tebra

Kareo and PatientPop have joined forces to become Tebra, the digital backbone for practice well-being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra.

Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience, and help them grow their practice. At Tebra, we’re building the future of well-being together. That shared vision for tomorrow begins with compassion and humanity today.

Our Values

Start with the Customer

We get to know our customers – and their patients – and look at the world through their lens.

Keep It Simple

Healthcare is too complex. We aim to simplify it for everyone.

Stay Entrepreneurial

We reject the status quo and solve problems with creativity, perseverance, and a bias to action.

Better Together

We are erse, humble, and collaborative. We put the team first and win together.

Celebrate Success

Life is short and joy is underrated. We take time to have fun and celebrate success.

Remote Pay Range

$30—$34 USD

Tebra is an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

California residents who apply or are recruited for a job with us: please carefully review our California-specific Privacy Notice under the California Consumer Protection Act here: https://www.tebra.com/privacy-policy/california-supplemental-notice/

If you would like to report a fraudulent Tebra job posting, please contact us at [email protected] and consider reporting your experience to the FBI’s Internet Crime Complaint Center or the Better Business Bureau to help keep others safe online, too.

Executive Assistant to the CEO

REMOTE WITHIN UNITED STATES

At HackerRank, we help over 2,500 of the most prestigious logos across industries find, hire and upskill amazing developer talent using our SaaS-based Developer Skills Platform. We pioneered and continue to lead the developer skills market with the ethos of “Skills over Pedigree”. Everyone at HackerRank is passionate about the mission and we are looking to add smiling faces to help us “Accelerate the World’s Innovation” by making skills matter more than pedigree. This position is full-time and based remotely within the United States working in the PST.

As the Executive Assistant to the CEO, you will play a pivotal part in HackerRank’s mission to “Accelerate the World’s Innovation”. You are excited to make an impact and enjoy supporting executives by providing exceptional details to your work.

What you’ll be working on:

• You will be the face of the company and love to engage with customers and all members of the organization
• Coordinate executive calendars, travel arrangements, and expense reports. Ensure the CEO is well prepared for all engagements
• Work independently on projects from start to finish, often under high pressure, with a high degree of visibility. Keep track of project timelines and deliverables
• Handle a wide variety of activities and confidential matters with the utmost discretion
• Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize all logistics for Board meetings, including securing and preparing the necessary meeting space and other details
• Support the CEO in prioritization, develop action plans, and track workstreams to ensure time and effort are focused on priority areas
• Run a cadence for weekly executive team meetings and other strategic meetings on behalf of the CEO
• Prepare presentations and project manage annual company kick-off, monthly all-hands, and other ad hoc projects as requested
• Partner with other cross-functional teams on key projects and initiatives as needed

What we’re looking for:

• You have 5+ years of experience supporting C-level and executive teams
• Must be located in the PST timezone
• Proficiency in Google Suite and Slack
• Ability to handle sensitive and confidential information with discretion
• You have worked with a Board of Directors
• You are passionate about attention to detail and ensure your work is thorough from start to finish
• You are customer-obsessed and care deeply about delighting them and their needs
• You are obsessed with efficiency and want everything to happen smoothly and on time
• You are assertive, proactive, professional, and confident. You actively seek possibilities, develop solutions, and anticipate needs
• You are tech-savvy and love incorporating new technologies for better efficiency in your daily routine

Nice to have:

• Experience working in a startup environment
• Experience supporting a global team

Benefits & Perks:

We have a full package of competitive benefits and perks which include:

• One-time home office set up stipend
• Monthly Remote Work Enablement Stipend
• Professional Development Reimbursement
• Wellbeing Benefits (Headspace, Cleo, etc)
• Generous paid time off, paid leave for new parents, and flexible work hours
• Insurance for all employees (term life, personal accident, medical) along with medical insurance for their dependents
• Employee stock options, flexible work hours, and time off

About HackerRank:

HackerRank is a Y Combinator alumnus backed by tier-one Silicon Valley VCs with total funding of over $100 million. The HackerRank Developer Skills Platform is the standard for assessing developer skills for 2,500+ companies across industries and 24M+ developers around the world. Companies like LinkedIn, Stripe, and Peloton rely on HackerRank to objectively evaluate skills against millions of developers at every step of the hiring process, allowing teams to hire the best and reduce engineering time. Developers rely on HackerRank to turn their skills into great jobs. We’re data-driven givers who take full ownership of our work and love delighting our customers!

HackerRank is a proud equal employment opportunity and affirmative action employer. We provide equal opportunity to everyone for employment on the basis of inidual performance and qualification. We never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

We offer a comprehensive total rewards package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.

Total compensation and benefits consist of salary, quarterly performance incentives, equity (stock options), medical, dental, vision, life insurance, travel insurance, monthly work-from-home stipend, learning and development reimbursements, flexible remote first work culture, 401(K), flexible time off, generous parental leave and more. Under our flexible paid time off policy, you’ll decide how much time you need based on your circumstances.

Current base salary range: $130,000 to $150,000. The exact salary may vary based on skills, experience, location, market ranges, and other compensation offered. Salary range does not include other compensation components, commission (for sales-related roles), bonuses, or benefits that you may be eligible for. Salary may be adjusted based on business needs.

SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT

Remote US

Contracted

Experienced

VIRTUAL SENIOR EXECUTIVE ADMINISTRATIVE ASSISTANT – CONTRACT/REMOTE

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings.

We are looking for a skilled Senior Executive Administrative Assistant who is capable of managing the account and client relationship. You will be responsible for running remote back office support seamlessly and efficiently to ensure client satisfaction. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of expertise that qualifies you to be a trusted advisor to our clients.

In addition to having the opportunity to work with our clients, you will be connected to the rest of our VaVa Team. This community is made up of kind, talented, and driven contractors that truly want to see one another succeed. You will be included in regular calls with clients and other contractors, and have the opportunity to reflect our companys mission, vision, and values.

Please look closely at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team!

EXPECTATIONS

Represent VaVa Virtual Assistants in a Positive & Professional Manner

• Demonstrate an exceptional work ethic and a positive attitude in all interactions
• Ensure all communication reflects the companys values and level of professionalism
• Embrace VaVa values, standards, and contribute to a thriving company culture

Take Ownership of Client Satisfaction

• Lead and manage client accounts and interactions
• Understand and anticipate client needs while also communicating progress and updates
• Address challenges and problem solve without compromising quality of service
• Demonstrate a commitment to excellence in high-quality work and attention to detail
• Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Operational Responsibilities:

• Provide high-quality administrative support to clients, and occasionally collaborate with fellow VaVa team members as an opportunity for growth and to increase level of service
• Effectively manage tasks, projects, and deadlines to always meet client expectations
• Maintain open communication with the client, external stakeholders, and the VaVa team
• Provide the utmost care with keeping sensitive and confidential information private and secure at all times

RESPONSIBILITIES

• Maintain an empty inbox, automate email processes, and integrate program tools
• Manage complex calendars, coordinate schedules, and ensure seamless communication
• Assume a leadership role within the organization and provide direction to the team
• Oversee project members, timelines, and goals, and allocate resources effectively
• Plan for long-term success by aligning business objectives with project goals
• Demonstrate flexibility and adaptability by adjusting to changing needs and priorities
• Ability to address complex issues and diffuse crisis situations with clear decision making
• Gather, analyze, and provide information that can be used to make strategic decisions
• Demonstrate expertise and in depth understanding of company operations and budgets
• Serve as a trusted liaison between senior-level executives and external stakeholders
• Well-versed in advance office, scheduling, database, and industry-specific software
• Handle other administrative support tasks as requested

GENERAL QUALIFICATIONS

• Must reside and be authorized to work in the United States
• At least 5 years of the demonstrated experience outlined above
• At least 5 years of experience working full-time in a virtual role
• Available at least 20 hours per week to support high-touch, deliverable-focused clients.

TECHNICAL QUALIFICATIONS

• Knowledge of various scheduling, project management, and CRM technologies to manage and make helpful recommendations to clients.
• Experience and confidence in coordinating large-scale webinars including scheduling, facilitating, overseeing breakout rooms, and troubleshooting technical issues.
• Experience making travel arrangements and handling last minute changes.
• Experience with high-volume email inboxes and calendar management.
• Experience and comfortability with a range of technology such as Google Suite, Microsoft Office, Calendly, Slack, and Project Management Tools.

Administrative Coordinator, Medical Intelligence

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

time type

Full time

job requisition id

JR00095208

You are as unique as your background, experience and point of view. Here, youll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,youll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Associates Degree preferred
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you havent checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being mental, physical and financial including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work Certified in Canada and the U.S.
• Named as a Top 10 employer by the Boston Globe’s Top Places to Work two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern region: $41,700-$56,300 annually
• Central region: $43,900-$59,300 annually
• Northern region: $47,000-$63,500 annually

If you are a Colorado resident, the salary range for this position is $39,700-$53,600 annually.

If you are a New York resident, the salary range for this position is $47,000-$63,500 annually.

If you are Washington resident, the salary range for this position is $43,900-$59,300 annually.

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

TITLE: Administrative Assistant

BASIS: Part-time Employee

HOURS: 20 hours per week

LOCATION: Fully Remote (USA)

RATE: $21 – $25 commensurate with experience and qualifications.

BENEFITS: Health Stipend ($200/month), Phone/Internet Reimbursement ($25/month),

Unlimited PTO, Enrollment in Retirement Plan.

TIME COMMITMENT

Part Time Schedule

Description

We are seeking an organized, enthusiastic, and collaborative Administrative Assistant to join the Education and Community Building team of the Biodynamic Demeter Alliance, formerly known as the Biodynamic Association. This is a part-time, fully remote position. The applicant would ideally have their own computer, cellphone, and high-speed internet. Limited remote office setup funds are available upon request.

Duties:

Enhance the effectiveness of biodynamic education and community building by providing excellent administrative support

• Monitoring Alliance email inboxes and communicating with members and donors
• Managing general inquiry phone extensions and email addresses, responding to messages, and forwarding to other roles for response when needed
• Co-creating event postings, blogs, pages, and communications for Alliance websites and social media
• Organizing and facilitating cleanup of Cloud storage and shared documents
• Creating, updating, processing, and reporting on information in CRM database for membership services, thank you letters, and other development and fundraising tasks
• Creating and updating graphics for use in company communications on Canva and Adobe products
• Assisting with scheduling meetings and making travel arrangements
• Planning and managing logistics for events such as a staff/board retreat
• Various typical remote office management tasks

Fundraising and Development Assistant

Support fundraising and development for biodynamic education and community building

• Supporting preparation of grant proposals and grant reports
• Monitoring grant proposal deadlines and grant report due dates
• Supporting on overseeing grant-related finances, including allocation of staff hours according to grant requirements and ensuring that grant funding is spent according to budgets
• Supporting sponsorship relationships

Conference Assistant

Support planning, logistics, and implementation of the online biodynamic conference

• Support activities related to the planning and launching of the 2024 Biodynamic Online Conference
• Creating organizational documents, calendars, and lists for speakers and events for use on conference webpages
• Assisting with creation and upkeep of registration documentation, tracking, and reporting, and alerting the Registrar when changes may be needed
• Processing online, phone, and mailed registrations.
• Checking the registrar@ email box regularly, responding to inquiries as appropriate, and forwarding inquiries to other staff as needed

PREFERRED CAPACITIES AND EXPERIENCE

• Ability to self-manage and self-motivate in a fully remote work environment, working both independently and as part of a remote team spread across many time zones.
• Fluency in Zoom and Google Suite/Workspace (Gmail, Drive, Docs, Sheets, Slides)
• Excellent written and verbal communication skills.
• Emotional maturity, interpersonal skills, and warm disposition.
• Comfortable with technology and interested in engaging with and learning about different technological platforms and apps.
• Able to manage multiple projects simultaneously in an organized, efficient, and resourceful manner.
• Strong capacity for prioritization, diligence, and follow-through in completing tasks.
• Willingness to take on challenges with an interest in growing and learning; open to feedback and conversation for improvement.
• Open to and interested in a non-material, spiritual worldview.
• Flexible and adaptable to shifting needs and workflow, integrating new elements as they arise.
• Knowledge of justice, equity, ersity, and inclusion principles and willingness to continually explore new perspectives.
• Able to work collaboratively with people from erse backgrounds in terms of race,ethnicity, gender, sexual orientation, class, religion, and spirituality.
• Knowledge of, or experience with, biodynamics and/or organic and regenerative agriculture is a plus.
• Written and/or spoken Spanish language fluency is a plus.

Executive Assistant – 100%Remote

United States

Whoweare:

Since our founding in 2011, our mission has been to improve the lives of seniors and their caregivers. We are deeply passionate about communication and committed to becoming the foremost provider of services and solutions that enable seniors to lead more meaningful and independent lives. We also understand the power of connection and the profound impact it has on the lives of iniduals who are hard-of-hearing. By utilizing enhanced automatic speech recognition, human captioning, and innovative product development, we deliver easy-to-use, cutting-edge technology to our primarily senior customer base. Our near real-time phone captioning technology allows iniduals with hearing loss to see what callers are saying, enabling them to regain their connection to the world.

ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We recognize the importance of maintaining the trust and confidence of our customers, and we continually strive to exceed their expectations.

Position Summary:

The Executive Assistant plays a crucial role in supporting the efficient functioning of Vice Presidents within the organization. All tasks require high professionalism in dealings with all levels of executives, management, staff, business partners and visitors. The successful Executive Assistant will be a highly organized, detail-oriented inidual with exceptional communication skills and the ability to handle a wide range of administrative and executive support tasks, capable of handling shifting priorities with short notice.

This position is based out of a home office and reports to the Executive Administration Manager.

What you will do:

• Calendar Management: Efficiently manage complex calendars, including scheduling meetings, appointments, and conference calls, while prioritizing conflicting demands and ensuring the Vice Presidents are well-prepared for all engagements.
• Travel Arrangements: Coordinate all aspects of domestic travel, including flights, accommodations, ground transportation and dining as needed, ensuring seamless travel experiences.
• Communication Management: Handle emails and correspondence on behalf of the Vice Presidents, responding promptly when appropriate and drafting responses for review when necessary.
• Meeting Coordination: Organize and coordinate meetings, conferences, and events, including arranging venues, catering, audiovisual equipment, and necessary materials, and taking meeting minutes when required.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including executives, clients, partners, and vendors, always representing the Vice Presidents professionally.
• Expense Management: Process expense reports and invoices accurately and in a timely manner and ensuring compliance with company policies.
• Project Support: Provide administrative support for special projects and initiatives led by the Vice Presidents, including research, data analysis, and coordination with cross-functional teams.
• Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism, always maintaining a high level of integrity.
• Other duties upon request as business needs arise.

Qualifications:

• High School Diploma or equivalent (GED). Continuing education preferred.
• 3+ years experience as an executive assistant or similar role supporting senior executives or vice presidents; experience in a remote work environment preferred.
• Familiarity with expense & travel systems; Concur preferred.
• Exceptional organizational and time management skills, ability to multitask and prioritize effectively with demanding timeframes in a fast-paced environment.
• Excellent interpersonal and communication skills, both written and verbal, with a high level of professionalism and diplomacy.
• Strong attention to detail, accuracy, problem-solving skills with a commitment to delivering high-quality work.
• Customer-centric with a sense of urgency.
• Ability to anticipate needs, exercise sound judgment, and work independently with minimal supervision.
• Flexibility and adaptability to changing priorities and deadlines.
• Positive attitude, proactive approach, and willingness to go above and beyond to support the success of the Vice Presidents and the organization.
• Ability to work collaboratively with colleagues and staff to create a high-quality, results-driven, team- oriented environment.
• Demonstrated ability to use discretion, make sound decisions, and maintain confidentiality.
• Proficient in MS Office including Excel and PowerPoint, advanced skills in Outlook (e.g., Inbox/Calendar management), familiar with modern communication tools for virtual teams (e.g., MS Teams, Slack).

Physical Demands:

Employees may experience the following physical demands for extended periods of time:

• Standing and walking (5-10%)
• Typing (70-90%)
• Viewing computer monitor, tablet, and cell phone requiring close vision (70-90%)

Work Environment:

Work environment is primarily indoors at home. Occasional travel may require overnight travel and involve exposure to all types of weather and temperature conditions and exposure to hazardous driving and traffic conditions.

Compensation:

$25 – $30/hour with consideration to experience and geographical location. Please see www.clearcaptions.com/careers for an overview of our generous benefits program

Administrative Assistant 2 (75% FTE, Remote Opportunity)

School of Medicine, Stanford, California, United States

• SCHEDULE Part-time
• JOB CODE 4097
• EMPLOYEE STAT USRegular
• GRADE E
• REQUISITION ID 102946
• WORK ARRANGEMENT Remote Eligible

The Division of Child & Adolescent Psychiatry and Child Development in the Department of Psychiatry and Behavioral Sciences is an integral part of one of the preeminent child and adolescent mental health treatment consortiums in the country, which includes Lucile Packard Childrens Hospital at Stanford, Stanford Childrens Health, Stanford Hospital & Clinics, and Stanford University School of Medicine.

The Child and Adolescent Psychiatry Division of the Department of Psychiatry & Behavioral Sciences at Stanford Universitys School of Medicine is seeking a highly qualified, enthusiastic and motivated Administrative Associate 2 at 75% FTE to provide administrative support for faculty members with limited supervision. The Administrative Associate 2 will also provide backup support for senior administrative associates and their responsibilities in the department as needed as well as advising faculty and staff regarding various Stanford financial policies, processing routine financial transactions, helping organize ision events and maintaining department websites.

We are searching for candidates who enjoy a friendly, collaborative work environment with erse responsibilities and problems to solve. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, flexibility, independence, sound judgment, and decision-making. An ideal candidate would be a dependable self-starter and exhibit excellent time management skills, communication skills (both oral and written), the ability to set priorities, extreme attention to detail with follow-through, tact, sensitivity to confidential information, positive attitude, and a passion for working with and supporting faculty.

Duties include:

• Respond to inquiries,and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• ay guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Proficiency in content management systems (e.g. AEM, Website management systems)
• Experience with expense requests and Stanford Fingate desirable
• Strong organizational skills and attention to detail.
• Prior experience arranging travel (flights, hotels, car reservations)
• Familiarity with RedCap
• Experience with Microsoft/Windows operating systems, familiarity with Microsoft Word, Microsoft Excel, Adobe Acrobat, and experienced in the use of either Internet Explorer or Mozilla Firefox browser. Working knowledge of email client software such as Microsoft Outlook.
• Ability to work with strict deadlines
• Ability to work independently and prioritize activities after receiving general guidance
• Accuracy in grammar and spelling very important.
• Bachelors degree preferred

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently sitting.

Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

Rarely twist/bend/stoop/squat, kneel/crawl.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $25.00 to $29.81 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

* – Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Board & Philanthropy Administrative Assistant

Position Title:Board & Philanthropy Administrative Assistant

Employment Type:Full time, four-day work week, two-year assignment with possible extension

Location:Remote, US-Basedpreferably based close to international airports and in a region with concentrated board cohorts (i.e. NYC/Northeast; SF Bay Area, Seattle)

Salary Range:$50,000-$74,000 based on experience and location

Position Overview

Island Conservation seeks a Board & Philanthropy Administrative Assistant with experience supporting executive and volunteer leaders, planning, supporting, and executing board of directors and donor meetings, trips, and events. Reporting to the Senior Major Gifts Officer, this person is an integral part of ICs Philanthropy team and provides an essential link between ICs staff and board.

Responsibilities:

40 %Duty: Board of Directors Administration and SupportTasks Include:Plan, schedule, and administer logistics for all board and committee meetings.Support staff in development of board and committee meeting agendas, briefing materials, board books, and minutes; coordinate advancement of action items.Support CEO and other staff in their cultivation and stewardship of all board philanthropists and members.Maintain donor records in Salesforce and comply with record keeping standards/protocols.Support recruitment and onboarding of new board and advisory council members.

40 %Duty: Donor meetings, events, and trips support.Tasks Include:Help plan, schedule, execute, and support donor cultivation/stewardship meetings, events, and trips with staff leadership, fundraisers, and board/advisory council ambassadors.

20 %Duty: Other duties as assignedTasks Include (Not Limited To):Donor discovery and lead prospecting Work with the Philanthropy & Salesforce Administrator, IOCC and marketing staff to qualify or disqualify Major Donor Prospects and Planned Giving Prospects. This will include identification, research, initial outreach, etc.Explore tools to enhance our pipeline development including best practices for WealthEngine, potential WE alternatives such as LexisNexis, capturing new leads using marketing tools such as Feathr, and other forms of research.Maintaining impeccable Salesforce records and maintaining compliance with all relevant administrative tools.

Benefits

This is a full-time exempt position with a competitive salary and a full benefits package, including a four-day work week. Island Conservation offers a flexible work schedule with a remote home office.

Requirements

• This position requires approximately 4-8 work trips per year (domestic and international). Trips will regularly be 2 to 5 nights in duration.
• Must possess or be able to acquire by position start time a valid passport and a valid drivers license.
• The Board & Philanthropy Administrative Assistant will carry up to 20lbs as needed and set up teleconference systems for meetings and projection systems for presentations.
• Must be able to adapt working hours to overlap regularly with staff in all relevant time zones (i.e., America/Pacific, America/Mountain, America/Puerto Rico, U.S./Hawaii, Pacific/Palau, Pacific/Auckland, Chile/Continental).

Required Qualifications

• Associates degree or work experience equivalent
• Excellent attention to detail.
• At least two years professional experience demonstrating skills and ability to execute responsibilities outlined above.
• Active listening and communication skills including writing, editing, speaking, presenting, and persuasion skills (English).
• Demonstrated aptitude in Microsoft office suite and Outlook.
• Experience with or a willingness to learn Adobe Acrobat, Salesforce (or similar CRM), WealthEngine (or similar research software), and Canva.
• Fluent/ Bilingual Proficiency in English Language(oral, written, and comprehension skills).
• Alignment with Island Conservations core values and commitment to Diversity, Equity and Inclusion.

Desired Qualifications

• Bachelors degree
• Five years experience demonstrating skills and ability to execute responsibilities outlined above in a primarily remote, global environment.
• Excellent relationship-building and customer service skills.
• Fluent / Bilingual Proficiency in Spanish or French (written, and comprehension skills) is desired.

Internal Communications Coordinator

APAC – Remote, CANADA – Remote, EMEA – Remote, GLOBAL – Remote, LATAM – Remote, UNITED STATES – Remote

Full-time

Apply

Our mission is to unlock the collaborative power of communities by making Web3 universally easy to use, access, and build on.

Working with Consensys puts you at the forefront of an evolving paradigm, transforming our society for the better. We fundamentally believe blockchain is the next generation of technology that can lay the foundation for a more just and equitable society.

Blockchain tech is just over 10 years old. Ethereum itself is still a toddler and were far from reaching our full potential. Youll get to work on the tools, infrastructure, and apps that scale these platforms to billions of users.

Youll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects challenging you to stay at the top of your game. Youll join a network of entrepreneurs and technologists that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies.

About Programmes and Internal Communications

The Programmes and Internal Communications team sits within People and Talent. People and Talent support the members of our Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain, and support our amazing talent. By joining our team, youll be working with a erse group of incredible iniduals who put people first and are designing and building the workplace of the future.

What youll do

Were looking for an Internal Communications Coordinator to join our People & Talent Programmes team to help support our Internal Communications function here at Consensys.

If you are a positive, self-motivated, proactive, and highly-organized person who is excited to enhance employee engagement through creating content, supporting our company intranet, and managing our internal communications processes, then this role is for you.

You are someone who thinks creatively, has strong writing skills, is detail-oriented, and has a natural creative spark for creating content across various mediums like video, social, and written.

This role is perfect for a recent graduate or someone with a couple of years of experience in a communications function who is passionate about content creation and the web3 ecosystem and is interested in gaining experience from one of the most established companies within the blockchain ecosystem.

• Coordinating the maintenance of our company-wide intranet platform, ensuring content is kept up to date and new content/features are consistently being added.
• Demonstrated interest and involvement in the web3 ecosystem.
• Manage the Consensys internal calendar coordinating with People & Talent, Marketing, and other business units to include relevant internal and external events.
• Manage the weekly newsletter coordinating updates and sending out to the company.
• Develop engaging content to share across multiple channels to inspire, educate, and inform our global remote workforce – video, social, and written content.
• Coordinate monthly Town Halls and other company-wide internal meetings; this includes sourcing agenda items, compiling materials, facilitating prep meetings, sourcing feedback to continuously improve, and supporting hosting.
• Edit community-generated content for the intranet in adherence to Consensyss voice and tone.
• Run monthly metrics reports so that we can measure the success of our work.
• Assist in the planning, coordination and execution of internal employee events as needed and appropriate.
• Coordinate erse groups across several teams and timezones.

Would be great if you brought this to the role

• Outstanding written and verbal communication skills
• Excellent program planning and implementation skills
• Excellent presentation skills
• Creative approach and willingness to think outside the box when engaging our global, remote-first workforce
• Sensitivity to our global culture and focus on amplifying Diversity, Equity, and Inclusion (DEI) efforts throughout all communications
• Phenomenal organizational skills and strong attention to detail
• Ability to manage multiple projects simultaneously and consistently deliver high quality outputs
• Highly motivated and collaborative
• Ability to communicate effectively in small and large groups
• Self-motivated, proactive and able to work independently with minimal supervision
• Willingness to build relationships and collaborate across our broader company
• Strong team player
• Creative thinker
• Highly proficient with Google Suite
• Understanding and use of social media platforms, canva design software and video editing tools

Don’t meet all the requirements? Don’t sweat it. Were passionate about building a erse team of humans and as such, if you think you’ve got what it takes for our chaotic-but-fun, remote-friendly, start-up environmentapply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we’re ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. We encourage people from all backgrounds to apply. We are committed to ensuring that our technology is made available and accessible to everyone. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to review our best practices to protect yourself which can be found (https://consensys.io/careers/best-practices-to-avoid-recruitment-fraud/).

Title: Teachmeet Executive

JobDescription:

Location: UK Remote

Salary: 23,000

Contract: Full-time, permanent

Line Manager: Matthew Roe

Recruiter:Claire Bonnett

As a TeachMeet Executive working within the Twinkl CPD team, this role will give you the opportunity to become responsible for liaising with all products and segments within Twinkl England (and in time Twinkl International), running logistical support both before, during and after each Twinkl TeachMeet (please note some TeachMeets will be outside of normal working hours). Youll be supporting the CPD team through the challenge of liaising with both internal teams and external bodies to ensure a smooth running of the TeachMeet as well as resource creation data analysis.

Role Responsibilities:

• Internal logistical operations including taking responsibility for parts of the TeachMeet Jira board
• Organising Teachmeets on the TM site, Eventbrite and other suitable sites
• Supporting teams with presentations
• Running live TeachMeets – these may be out of normal office hours and time can be taken back in lieu
• Writing and editing written and video resources as well as assets
• Data Analysis that can be used within Twinkl

Youll be working with:

• The Digital CPD Manager
• The Production Manager
• The Senior TeachMeet Executive
• The other TeachMeet Executives

If you require a reasonable adjustment to the application/selection process to enable you to demonstrate your ability to perform the job requirements please include this at the foot of your covering letter. This will help us to understand any modifications we may need to make to support you throughout our selection process.

Requirements

What we are looking for:

• Experience/passion for CPD
• An excellent understanding of the CPD needs of all educators.
• A love of interacting with people
• Strong execution skills with attention to detail
• Good planning and time management skills
• Clear and effective communicator

Benefits

In return for everything you can bring, we can offer you an exciting role in a fast-growing and dynamic business, with plenty of career opportunities.

Here are a couple of the things that make Twinkl a great place to be:

• A friendly, welcoming and supportive culture. We believe work should be fun and always put people before the process
• Diversity, inclusion and belonging – our Employee Network Program includes working groups for LGBTQ+, People of Colour, Disabilities (visible and invisible), Women in Tech and Working Parents.
• From day 1 – Westfield Health, 29 annual leave days per year plus up to four additional days that may be awarded each year by the company, flexible working policy with opportunities to work from home and Twinkl subscription
• After probation – company sick pay and cycle to work scheme
• Long term service reward – Life insurance, enhanced pension contribution, enhanced maternity pay, enhanced adoption pay and enhanced paternity pay.

Title: Operations Support Specialist

Location: US | Remote

JobDescription:

About Frequence

Frequence is an ad tech platform for media companies that connects all aspects of digital advertising sales, operations, and reporting from beginning to end. Our software makes selling local advertising scalable and provides users with an all-in-one platform that drives campaign performance.

Our trailblazing technology is always growing, and so are we. We push ourselves further with our belief in collaboration, execution, and ownership. We don’t just want to create intuitive AdTech toolswe want to foster a culture of openness and inclusivity that encourages our employees to think bigger and grow higher. Step into the future with us.

The Opportunity:

The Support Ops Specialist role manages the routing of client communications through our internal ticket system as well as various operational support tasks and basic SEM optimization functions. The team assists with the delivery and optimization of localized digital advertising campaigns using cutting-edge media buying tactics and technologies. Opportunities for advancement within the company are expected and encouraged.

What You Will Do:

This is a versatile role that supports the digital media buying operations team, which may include:

• Manage and triage support requests through our email ticketing system and direct client requests to the appropriate teams
• Register new users and manage account permissions
• Process orders and facilitate client communications for Email marketing campaigns
• Execute basic SEM optimization tasks
• Learn the fundamentals of digital media buying operations and supporting technology
• Ability to identify and report any critical or reoccurring customer service issues
• Utilize effective time management and prioritization skills in order to handle a high volume of client communications
• Data Entry and other ad-hoc tasks as assigned

Who You Are:

• Strong computer literacy
• Excellent written communication skills
• Excellent attention to detail
• Ability to wear multiple hats
• Ability to work independently in a remote setting
• Familiarity with Google Suite (specifically Gmail, Google Docs, and Google Sheets)
• Bachelor’s degree in Business, Marketing, another quantitative field, or equivalent work experience in an advertising operations role
• Demonstrable history of personal achievement and work ethic
• Strong desire to work in the advertising technology industry
• Industry experience is preferred, but not mandatory

Compensation

The base salary range represents the minimum and maximum of the salary range for this position based on the primary location. The salary for this role is $35,000 – 45,000. Compensation may vary outside of this range depending on a number of factors, including a candidates qualifications, skills, competency, experience, and location. Base pay is one part of the total package that is provided to compensate and recognize employees for their work.

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidates offer letter.

We support each member of the Frequence team with a comprehensive employee benefits package including health and well-being benefits, retirement contributions, 401(k) savings plan, and much more. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level.

This position requires candidates to be located in the Pacific Standard Timezone, Mountain Standard Timezone, Eastern Standard Timezone or Central Standard Timezone.

At this time Frequence is unable to hire candidates for this position that sit in the state of California.

Why Frequence?

Frequence is proud to be certified as a Great Place to Work.

Our people-first culture and distinctive mission set us apart from others in the industry. As our company grows, so does our need to add sharp, ambitious, and talented people to our team. We’re approachable, inclusive, and encourage open dialogue within our community. This is a place where your voice matters. Join us and let’s see what we can build together.

Some of the industry-leading benefits we offer include:

• Competitive compensation
• Stock options and retirement plans
• Health, dental and vision insurance
• Short-term disability, Long-term disability, & Life insurance
• Flexible PTO and remote work options
• And more

Frequence, Inc. is an Equal Opportunity Employer. At Frequence, Inc. we are deliberately trying to create a safe space for people of all races, genders, ages, backgrounds, and orientations. It is the policy of Frequence, Inc. to provide equal employment opportunity to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, age, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism or other non-merit factors, except where otherwise provided by law.

Privacy Policy can be reviewed here.

#LI-remote

Location:  US Locations Only; 100% Remote

Pay ranges between $27-$30 an hour with regular pay raises throughout your tenure. In addition, you’ll receive a wide range of benefits including medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly, 401k with employer match, PTO, and much more (see full details below).

Are you a dynamic, caring and ridiculously talented executive assistant? If so, Boldly is looking for you! We are seeking full-time employees to support established Fortune 500 companies, not for profits, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You’ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you’ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

About our culture

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant

United States

Job Details

RemoteType

FullyRemote

Description

Executive Assistant (Temporary)

The Art ofEducationUniversity is looking for an Executive Assistant to support our growing institution. The Executive Assistant will report to our Chief Growth Officer and support our Executive Leadership Team. The Executive Assistant must be able to adapt and thrive in a fast-paced environment while maintaining a high level of confidentiality.

POSITION DETAILS

Structured as aremote,part-time,temporaryposition – expected between 20-30 hours a week. This position will report to the Chief Growth Officer and support the Executive Team.

We have been a 100%remotecompany since the beginning! This position is eligible toremotework from the following locations: USA.

Who We Are

AOEU is an art teachers partner for life. We provide art-specific professional development, engaging curriculum, relevant resources, and rigorousmastersdegreeprograms.

MISSION: We grow amazing teachers by providing rigorous, relevant, and engaging learning at every stage of their career.

The Details

ESSENTIAL FUNCTIONS

• Provides high-level administrative support and assistance to executive leaders
• Arrangestravel, accommodations, and transportation for executive leaders
• Manages multiple calendars including scheduling and coordinating meetings, conferences, special events, appointments
• Records meeting minutes and documents action items for assigned team members
• Gathers and compiles agenda requirements prior to scheduled meetings
• Performs administrative tasks including, drafting letters, reports, and assisting with presentations
• Assists with record keeping and submitting expense reports
• In collaboration with the executive leader the EA will prioritizedaily, weekly, and monthly tasks
• Coordinates and sorts incoming documents
• Manages communication for executive leaders through email and Slack
• Provides notes and action items on project coordination and follow-up on assigned projects to ensure deadlines are met
• Be a liaison between team members and executive leaders
• Works in collaboration with executive leadership on company strategic goal assignments and follow-up with team members
• Performs additional duties as assigned by executive leaders

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent written and verbal communication skills
• Knowledge of clerical procedures and recordkeeping
• Exceptional organizational skills
• High attention to detail
• Excellent time management and ability to meet deadlines
• Ability to function in a fast-paced environment
• Proficient in typing

Position Requirements

While we have identified specific requirements for this role, we acknowledge that not all candidates may possess every requirement listed. We encourage applicants who believe they possess the necessary skills and experience to apply for consideration, regardless of whether they meet each requirement to the fullest extent.

EXPERIENCE

• At least three years of experience in an Executive Assistant position or related experience preferred

OTHER REQUIREMENTS

• Ability to view computer screens for significant periods of time. The Art ofEducationUniversity is an online university therefore 95-98% of ones time will be on or using technology.
• Ability to use a laptop keyboard with accuracy.
• Ability to hear at normal levels and through electronic devices such as laptops, earbuds, phones, and the like.

Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

Compensation

Compensation is commensurate with experience and market. We encourage you to discuss your compensation requirements early in the process.

Title: Administrative Assistant

Location: CT-Milford

Administrative Assistant

Full TimeClerical

Albuquerque, NM, US

+14 More Locations5 days agoRequisition ID: 1422

Apply

Salary Range:$45,000.00 To 50,000.00 Annually

COMPANY OVERVIEW

Does the idea of applying your talents at a company that assists people in understanding how to obtain additional health care benefits and compensates well for doing so, inspire you? We call it “Doing good while doing well” and invite you to apply to join us and begin moving forward along a beneficial career path – one built on providing solutions by helping others navigate through the complex world of health care benefits.

Here at BeneLynk, our mission is to improve lives and positively impact social determinants of health barriers by providing our healthcare partners with the information they need, and people with the advocacy they deserve. We are laser-focused on our longstanding area of expertise in the healthcare world. We fully understand barriers and surface solutions, then provide the advocacy that changes lives and improves outcomes. Everything we do, from the systems we build, to our government relations, to our outreach operations, is in service of this one central vision.

WHO WE ARE

We are big-hearted people, passionate about serving our health plan clients, their members, and each other. We are a team in every sense of the word, striving toward a common mission – that is the goal of everyone at BeneLynk. Every day, we are relentless in helping people who need essential resources to make their lives easier and healthier. The members we serve call us “miracles,” “kind,” “professional,” “human,” and “compassionate,” and all with “service that gets the job done.” We pride ourselves on creating a healthy environment for our employees to thrive in their ability to assist others.

ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

We are actively seeking an Administrative Assistant in our Human Resource Department. This inidual will administratively support the Learning and Development and Human Resource departments. The Administrator will handle scheduling, tracking, creation, and maintenance of Excel workbooks. The Administrator will also be responsible for ensuring employee statuses are up to date in trackers and our HRIS.

KEY RESPONSIBILITIES

• Promote a culture of excellence, working cooperatively with HR and L&D managers to enhance services and streamline tracking, reporting and scheduling. Provide solutions as new requirements become necessary.
• Handle clerical and administrative tasks such as reporting, attendance tracking, Leave of Absence tracking, return to work date tracking.
• Ensure HRIS is up to date with specific employee leave of absence statuses.
• Partner with payroll team to ensure that final pay laws are upheld by state.
• Ensure all terminations are processed in the HRIS system accurately and timely.
• Track and monitor new hire attendance.
• Provide attendance reporting for new hire classes highlighting occurrences.
• Responsible for new hire activity scheduling
• Responsible for scheduling new hire sessions and break out rooms.
• Gather and report key Human Capital Metrics on a monthly/weekly basis (i.e. Attrition rates, absence rates, benefit enrollment rates etc.)
• Maintaining and updating employee records and databases.
• Gathering and processing necessary documentation.
• Preparing and managing HR trackers pertaining to processes such as LOA, terminations, equipment ordering and return tracking.
• Scheduling onboarding tasks and arranging schedules.
• Responding to inquiries and providing clerical support
• Creating and maintaining Excel workbooks for various HR metric tracking.
• Collaborating with HR Generalists and Trainers to ensure consistent methodology and communication on various tasks.
• Other duties assigned.

QUALIFICATIONS

• Education – associate degree or equivalent experience preferred, business, experience in a related field which demonstrates the ability to perform the functions of the position.
• Experience – Must have advanced working knowledge of Microsoft Excel. Ability to create and manage workbooks and spreadsheets. Demonstrated behavior of paying attention to detail, ability to effectively prioritize work.
• Language Skills – Excellent verbal and written communication skills; Bi-lingual (English & Spanish) not required but a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successful perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• Physical Activities – Remote

• Weight Lifted/ Force Exerted – The employee’s job does not require weight to be lifted or force exerted.

WORK ENVIRONMENT

This role is a remote position.

POSITION TYPE/ EXPECTED HOURS OF WORK

Full-time /Exempt (Salaried)

SALARY

Based on Experience

$50,000 Annually

EMPLOYEE BENEFITS

We offer competitive salaries and benefits here at BeneLynk, as we truly value our employees and the amazing work that they do each day. Please see below for a list of some of our awesome employee benefits:

• Medical, Dental, Vision and Employee Assistant Program Benefits
• 401K Match
• 15 Paid Days Annually
• Growth & Advancement Opportunities

EMPLOYEE PERKS

Work hard, play hard! Having an engaged workforce and positive work environment is one of our top priorities here at BeneLynk. We do so through numerous initiatives that can be found below. We like to call our virtual work community, “The Bene-Verse”. We also have an internal Culture Ambassador committee dedicated to ensuring all employees have a pleasant and exciting work experience.

• Monthly Company Town Hall Events:
  • We love the opportunity to come together as a company. Join us monthly as we discuss exciting company updates, internal promotions, internal awards, upcoming events, and more!

• Monthly Internal Mental Health Newsletters:
  • Our Culture Ambassadors spearhead an internal newsletter centered on mental health topics. Our employees’ overall wellbeing is our top priority, so we like to provide support whenever it is needed through this uplifting internal newsletter.

• Monthly Streaming Services Perk:
  • Yes- we pay YOU to enjoy the television shows that you enjoy! We pay up to a $12 per month for any streaming service subscriptions that you currently have.

• Tickets at Work Perk:
  • Enjoy discounted movie tickets, hotel stays, and more through our company’s ‘Tickets at Work’ perk!

• Monthly Lunch & Learn Events:
  • Meet key members of our Senior Management team through engaging Lunch & Learn sessions on a monthly basis. Lunch is on us for those employees that sign up!

• Monthly Bene-Verse Events:
  • We put on awesome monthly events for our employees including virtual trivia, team building exercises, guided painting sessions, and more!

EEO STATEMENT

At BeneLynk, we don’t just accept differences; we celebrate, support, and thrive on them for the benefit of our employees, our products, and the communities that we serve. All employees share in the responsibility for fulfilling this company’s unwavering commitment to equal employment opportunity. BeneLynk is an equal opportunity employer, and as such, employment here is solely based on a person’s merit and qualifications directly related to their professional expertise. BeneLynk does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, military status, marital/familial status, pregnancy, or related condition, including breastfeeding, or any other classes protected by law.

It is BeneLynk’s policy to comply with all applicable federal, state, and local laws pertaining to nondiscrimination and equal opportunity. The company’s EEO policy, as well as its affirmative action obligations, includes the full support of the company, including its Chief Executive Officer because it’s just the right thing to do and we hope that you think so too.

If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR team.

E-VERIFY

BeneLynk participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer’s Form I-9 to confirm work authorization.

***Offer of employment is contingent upon the results of a required background and drug screening.***

Executive Assistant to Chief Executive Officer

• United States
• $80,000/yr – $92,000/yr
• Remote
• Full-time

To be successful at Medecision the Executive Administrative Assistant will understand what a customer centric organization entails and be able to infuse that ideology in your contributions. On a given day you will provide calendar management, meeting planning and preparation, interfacing with clients and vendors, collaborating with other cross-functional executive administrative team, and executing various projects or assignments that elevates the leadership team you support. Your ability to adjust in response to changing work situations, to accommodate different working styles, and to prioritize your own work and tasks will be critical to your success.

It is vital that this person be able to collaborate with a variety of business partners and juggle multiple tasks in a dynamic, fast paced environment.

Duties and Responsibilities

Complex calendar management (day to day, fiscal year planning, and time management) on an ongoing basis and the ability to prioritize calendars based on the business needs to ensure accurate scheduling of CEO.

Management of domestic travel logistics and trip preparation for CEO.

Maintain timely and accurate expense report submissions.

Organizes shared files and digital assets to support efficient team operations.

Develop PowerPoint presentations and other correspondence, working collaboratively with colleagues and outside vendors to complete projects.

Provide thorough meeting and event planning and management for both onsite and offsite locations from 10-50+ people; includes SharePoint site, meeting requests, booking rooms, catering, agendas, notes.

Ensure compliance of administrative operational policies and procedures, and coordinates other administrative projects as assigned or as necessary.

Identify, recommend, and implement solutions to departmental operations process issues.

Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with tact and professionalism.

Performs lite project management and other various administrative tasks as necessary.

Education and Experience

Bachelor of Arts/Science (BA/BS) or equivalent experience required.

Minimum of 5 years of relevant, senior level administrative work experience. Support C-level executives is required.

Strong proficiency with Microsoft productivity software including, Word, Outlook, PowerPoint and Excel, SharePoint.

Demonstrated customer service skills with the ability to anticipate the needs of the executives proactively, coupled with excellent written and verbal communication skills.

Experience managing complex plans and schedules, including arranging logistics with high travel and remote work locations.

Willingness to develop a deep knowledge of the respective business groups strategy and/or functional expertise, and act as an information resource to the business group.

Ability to solve difficult problems efficiently and creatively by making good, timely, decisions that best represent the leadership and department practices.

Ability to handle ambiguity and work independently to achieve results with a high degree of accuracy while displaying resourcefulness and good judgment.

Ability to work effectively under pressure, within short time constraints, and with the appropriate level of urgency.

Appropriate response and escalation to situations and events that require quick and urgent actions.

Desire to take on big challenges and the ability to see the big picture as well as the details.

Ability to resolve and diffuse difficult and high-tension situations with others quickly.

Maintain professional and positive interactions with others and be able to establish professional relationships.

Maintain credibility with all internal and external contacts.

Title: Administrative Manager

Location: Remote (USA)

JobDescription:

The Company

Human Agency offers full-service business solutions to partners and the organizations we create. We are a team of problem solvers driven by purpose and commitment to the free exercise of our and our partners human agency.

The Role

We are currently seeking a highly organized, efficient, and detail-oriented Administrative Manager to join our team. This is a full-time, remote position that will play a critical role in ensuring the smooth operation of our remote organization. You will be responsible for a wide range of administrative duties including managing day-to-day bookkeeping, ensuring compliance with state laws and regulations, overseeing general administrative tasks, and handling administrative HR functions. This role requires a highly organized, detail-oriented professional who thrives in a dynamic, remote environment. The ideal candidate will have a strong background in office management, bookkeeping, compliance, exceptional organizational skills, and the ability to handle erse responsibilities. If you are a values-driven professional seeking a remote administrative operations role, we invite you to apply.

Administrative & HR Support:

• Oversee administrative tasks to support team operations, including managing digital files, preparing reports, and managing organizational calendars as needed.
• Support HR functions, including maintaining employee records, onboarding and off-boarding, payroll processing, and HR compliance.
• Coordinate logistics for events as requested.
• Serve as a point of contact for external partners, including vendors and service providers.
• Collaborate with team members across different functions to support various projects and initiatives.

Financial Management:

• Oversee company financial data and compliance by maintaining accurate accounts payable and receivable, and daily financial entries, expense tracking and reimbursements, invoicing, and reconciliations.
• Prepare monthly reconciliations and maintain financial records.
• Assist COO with various financial activities.

Compliance:

• Manage compliance calendar and stay up to date on corporate filings, insurance coverages and audits, and all other miscellaneous corporate compliance items.
• Ensure compliance with state and federal regulations, staying up-to-date with changes that may affect the organization.

Client Projects:

• Assist COO with various client projects in the finance / accounting / compliance / admin space.

Who Will Thrive in This Role:

• Business Administrator with proven experience in remote administrative management.
• Exceptional organizer with the ability to streamline processes.
• Clear and proactive communicator, connecting with internal and external stakeholders.
• Collaborative team player who can coordinate multiple people effectively.
• Self-motivated with good problem solving and time management skills.
• Proficient in using digital tools and software for remote collaboration and administration such as Google Suite, Zoom, Microsoft Office, and Slack.

Qualifications:

• 5+ years of experience in administrative management or a related field.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in using office software applications (e.g., G Suite, Microsoft Office Suite).
• Proactive, self-motivated, and capable of managing multiple tasks and projects simultaneously.
• Experience with Quickbooks and bookkeeping.
• Willingness to learn new software and systems effectively.
• Ability to collaborate with remote team members.

Location |Anywhere across the US and Canada works for our team – we are a fully remote company with employees working across the globe.

Salary Range | We are open to hiring both contractors and permanent employees for this position. We are offering a salary range of $60,000 – $75,000 USD for this position and 401k match, PTO and comprehensive medical, vision and dental coverage.

If you are not sure that youre 100% qualified, but up for the challenge we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Equal Opportunity Employment Statement

Human Agency is an Equal Opportunity Employer. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.

All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Human Agency is committed to providing veteran employment opportunities to our service men and women.

Title: Executive Assistant to CRO (Remote)

Location: Remote (US)

Type: Full-Time, Permanent

Workplace: remote

Category: Office of the CEO

Job Description:

About us:

D-Wave is the leader in the development and delivery of quantum computing systems, software, and services and is the world’s first commercial supplier of quantum computers. Our mission is to unlock the power of quantum computing by delivering customer value with practical quantum applications for problems as erse as logistics, artificial intelligence, materials sciences, drug discovery, cybersecurity, fault detection, and financial modeling.

D-Wave’s systems and quantum cloud services are being used by some of the world’s most advanced organizations, including Volkswagen, DENSO, Lockheed, and Los Alamos National Laboratory. We have also appeared in Time Magazine, MIT Technology Review, Forbes, INC Magazine and Wired.

As of August 8, 2022, our organization is a publicly traded quantum computing company, trading on the NYSE as ($QBTS).

About the role:

We are seeking a highly organized and proactive inidual to join our Administrative Team as an Executive Assistant. This role will provide exceptional support to our Chief Revenue Officer (“CRO”), and key members of their team, helping to streamline operations, manage schedules, and facilitate communication both internally and externally, all tailored to the needs of a revenue-focused go-to-market operation.

As part of the administrative team, you’ll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings, even with very complex technical discussions. Overall, the Executive Assistant plays a crucial role in supporting the CRO managing administrative tasks, facilitating communication, and ensuring smooth operations to drive revenue growth initiatives effectively.

Above all, you have a passion for providing a helping hand to anyone on your executive’s team, and you take pride in having a can-do attitude. If you’re a professional EA who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you.

What you’ll do:

• Administrative Support: Provide high level administrative support such as managing calendars, processing expense reports, coordinating travel arrangements for the CRO and key members of their team. Prepare and edit correspondence, presentations, reports and other documents as required. Maintain accurate electronic records and files to facilitate easy access to information, including maintaining department SharePoint sites.
• Project Coordination: Supports the CRO in managing projects and initiatives aimed at driving revenue growth and tracking project milestones. Assists with special projects and initiatives as assigned, providing research, analysis and support as required.
• Data Management & Analysis: Assisting with data collection and analysis, including maintaining databases and generating reports.
• Meeting Support: Assist in the preparation for internal and external meetings for the Growth team, including preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items.
• Relationship Management: Building and maintaining relationships with internal and external stakeholders, including customers, partners and team members, serving as the primary point of contact and representing the CRO professionally.

What you’ll bring:

• Proven experience as an executive assistant or similar role, supporting senior-level executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively.
• Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications.
• Discretion and confidentiality when handling sensitive information and communications.
• Ability to anticipate needs, take initiative, and problem-solve independently.

Additional information:

We celebrate erse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our erse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

No 3rd party candidates will be accepted.

It is D-Wave’s policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

Senior Administrative Assistant – School of Security and Global Studies

Job Category: Office Administration

Requisition Number: SRADM005764

Posting Details

• Full-Time
• Locations

  Showing 1 location

  Online / Remote

Job Details

Description

Senior Administrative Assistant – School of Security and Global Studies

American Public University System

The Senior Administrative Assistant in the School of Security and Global Studies is positioned to work in a variety of areas within the school. He/ She will work closely with the Deans within the School. The Senior Administrative Assistant will also help to implement new operational processes and procedures designed to improve the overall efficiency and effectiveness of the school and its competing projects. Attendance at academic meetings and graduation is required. The ideal candidate must have strong research, organizational, and management skills coupled with excellent interpersonal communication abilities.

Responsibilities:

• Manages the SSGS budget and works closely with the Dean to execute the budget and meet monthly requirements.
• Protects the privacy of students through compliance with Federal student privacy law (FERPA).
• Maintains a productive working relationship with other APUS departments and schools, such as Student Services, Marketing, Outreach Teams, etc.
• Assists SSGS Chairs with special projects as assigned.
• Provides support for SSGS Committees, Institution of Research, Innovation, and Scholarship, simulation labs, and internships as needed.
• Manages SSGS Industry Advisory Council meetings, to include document preparation, meeting planning, venue, etc.
• Represents SSGS on various committees as assigned.
• Prepares reports as requested.
• Briefs the Dean and actively seeks to obtain any additional essentials for projects, meetings, activities, and/or projects as needed.
• Prepares and sends the monthly SSGS newsletter
• Supports the SSGS doctoral programs
• Assists the Deans & Directors with travel planning, conference registrations, scheduling, processing expense reports, and other administrative duties.
• Coordinates SSGS team events, meetings, scheduling, travel arrangements, preparation of documents, and communications with staff and students.
• Attends at least one industry seminar/workshop or conference annually.
• Maintaining the Schools extensive research, files, documents, and departmental record system/databases as needed. Responsible for archival material and management.
• As needed, travels offsite to attend meetings and conferences.
• Prepares and maintains documentation binders required for external and internal constituents.
• Provides reception and supply maintenance support as needed.
• Assists in the establishment of processes for effective project implementation and coordination.
• Participates in collaborative activities and projects involving department staff.
• Participates in appropriate training as necessary to ensure smooth project implementation.
• Other duties as assigned to support the school, student body, and organization.

Critical Skills and Job Complexity:

• Advanced knowledge of Microsoft Office: Word, PowerPoint, and Outlook; the Internet; Teams, and Adobe.
• Demonstrated skill in using university reports.
• Proven ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Ability to keep information confidential.
• Extremely detail-oriented, resourceful, and flexible.
• Meeting and travel planning experience.
• Affinity for creative problem-solving.
• Adept at multitasking while accurately attending to detail.
• Ability to function within a fast-moving, dynamic environment.
• Must be able to work independently, use initiative, and make substantive decisions quickly.
• Ability to conduct work with strong personal and professional ethics and integrity.
• Ability to provide excellent customer service.

Requirements:

• Communication Skills: ability to communicate effective both verbally and in writing. Ability to give well-organized, informative and engaging presentations.
• Ability to use active listening skills.
• Organization and Time Management: ability to set goals and priority work to maximize efficiency, to meet deadlines and to use time wisely.
• Working Relationships: ability to be a team player by sharing information and aiding colleagues. Ability to offer thoughtful contributions at meetings and the ability to respect others regardless of differences.
• Problem Solving Skills: ability to handle escalated issues calmly and appropriately and to take initiative to resolve problems and offer solutions.
• Use of Resources and Technology: ability to demonstrate proficiency with applications used in the Enrollment Management and accounts payable and receivable departments.
• Customer Service Skills: ability to build rapport with external SSGS partners, prospects and students and to provide timely, accurate information. The ability to know where to find answers and a keen ability for investigative sleuthing.
• Compliance: a demonstrated understanding of FERPA guidelines and internal policies regarding student and employee privacy. An ability to understand and follow professional standards and University procedures.
• Product Knowledge: the ability to understand and effectively explain APUS history, mission statement, vision, policies, accreditation, procedures, andprograms.
• APUS Corporate Knowledge: a demonstrated knowledge of APUS history, goals, mission, organization structure, and strategic objectives.
• Strong attention to detail.

Education:

• Bachelor’s degree

About Us:

American Public University System (APUS) is an Online University based in Charles Town, WV. Our company has over 100,000 students. Our emphasis is educating our nations military and public services communities with quality and affordable education. APUS provides partnership and commitment in helping students realize the dream of a higher education and the opportunities that brings.

It is the policy of American Public University System (APUS) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Executive Assistant

Remote

Los Angeles, California, United States

People Operations

Full time

Description

About WaitWhat:

WaitWhat is creating the most valuable independent portfolio of premium content IP that elevates human potential.

Downloaded more than 130 million times, WaitWhats media properties have defined new genres in the areas of business (Masters of Scale with Reid Hoffman and Rapid Response with Bob Safian), wellness (Meditative Story) and creativity (Spark & Fire). In everything WaitWhat creates, it aims to share hard-won wisdom from the most iconic people of day, to newer voices, sparking curiosity and helping us live at the top of our potential.

WaitWhats approach to content is unique in the industry, with a passion for inventing new business models and building inventive partnerships.

About the role:

WaitWhat is looking for an organized, detail-oriented, and conscientious Executive Assistant to support our executives in a dynamic, creative, and high velocity environment. A great Executive Assistant is much more than just an assistant; youre a logistical wizard; an operational sounding board; an intuitive people person; a trusted adviser. You must be able to work well independently in a fast-paced environment and project a sense of warmth and calm, even in the midst of chaos. Your organizational work will help all of us be better, happier, and more efficient and this should give you a sense of gratification! You must also love startup culture, feel energized by team-oriented environments, and have an all-hands-on-deck attitude. You bring high EQ and empathy, and you wont settle for anything but the highest level of professionalism, the utmost attention to detail and quality, and a bias towards action in everything you take on, big or small.

Responsibilities:

• Provide full EA (executive assistance) administrative, operational, meeting and event-based support, and personal administrative (PA) needs for the executive team.
• Daily and long-term calendar meeting management, including daily calendar review and meeting Tetris, daily AM and end-of-day briefings, key meeting preparation reminders and support (e.g. research or materials), agenda organization, and meeting location research and booking
• Ensure effective flow of meetings and use of timeconfirm all meetings in advance, anticipate conflicts or needs and reprioritize continuously, follow up on requests so that nothing slips through the cracks
• Onsite meeting logistics, such as preparing and testing conference room and video conference setup, manage catering
• Travel logistics and itinerary management: travel planning, booking hotels and flights, including in serving advance travel onsite support where needed
• Monitor inbox and Slack after business hours and weekends for any requests or changes
• Serve as the point of contact for WaitWhats external relationship ecosystem, and any internal and external requests/questions
• Relationship and contact management, including timely updating of information
• Special assignments and projects, such as research on strategic topics, meeting locations with investors or partners, or event planning for company offsites and social events
• Synthesize information and track and share progress with executives on key tasks on a regular basis
• Handle vendor purchasing and expense or bill management
• Build strong relationships internally and have a pulse on each propertys needs, to help the executive team support them well
• Additional general administrative duties

Requirements:

• Bachelor’s degree required
• Minimum 5+ total years of related work experience in a professional working environment (e.g. investment, consulting, office management, legal, creative agency) or the hospitality industry (with front-of-house and back-of-house experience), with at least 3+ years administrative support for founders, C-level executives or comparable experience
• Experience in scheduling management
• A strong work ethic, positive attitude, and commitment to excellence
• Availability to work occasional nights and weekends depending on the demands of the business
• Ability to anticipate tasks that need to be taken without waiting for instruction
• Demonstrated organization, prioritization, and multi-tasking skills
• Ability to take initiative and act independently
• Exhibit good judgment, discretion, strong interpersonal skills, and an attention to detail
• Self-awareness and a desire to learn and develop in a right-hand role
• Mature personal and relationship skills
• Openness for frequent feedback and iterative mindset towards improvement
• Excellent writing and speaking ability
• Strong ability to synthesize multiple information sources, and articulate recommendations
• Very comfortable with the range of modern office software suites: MS Word, Excel, PowerPoint, Outlook, G-Suite Office Products

PLEASE SUBMITBOTH ATHOUGHTFUL COVER LETTER AND RESUME.

Benefits

We are a distributed team around the country so unless you need to be in an office with your colleagues, we are open to hiring anywhere in the US. The salary range for this role is $85k-$95k. This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employees pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. Candidates with expectations outside of this range or experience outside of the requirements listed are still encouraged to apply as there may be other positions that could be a fit.

We offer a benefits package thats generous and competitive with larger companies. Benefits include unlimited vacation subject to manager approval, healthcare (PPO, vision and dental), short- and long-term disability, life insurance, and 401(k). We work startup hours, but we also rest and respect that people have full personal lives. Were an equal opportunity organization, committed to equity and ersity of all kinds on our team, among our investors, and as represented on our media properties.

Kindness and honesty are hallmarks of our culture and critical filters in our hiring process.

Title: Executive Administrative Partner

Location: United Sates of America

JobDescription:

About Us

Udacity is on a mission to deliver impactful and cutting edge tech education that enables iniduals and organizations to unlock their potential. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Manage high-priority tasks and projects to support our executive team (KM- Added)
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority
• Special projects, as assigned (which could include travel)

What we look for:

Skills and Abilities:

• Excellent organizational skills and ability to prioritize and multitask to meet deadlines and drive outcomes in a fast-paced environment
• Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
• Embrace a proactive approach to projects, process improvements, and deliverables (KM-added)
• Professionalism and integrity, with the ability to handle confidential information and difficult situations with discretion
• Composure, good judgment, and the ability to find solutions
• Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across erse people
• Excellent communication skills, both verbal and written
• Critical thinker with the ability to anticipate needs and proactively address challenges
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
• Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

• 8+ years administrative assistant experience supporting c-suite level executives
• Experience organizing meetings and events
• Strong proficiency in Google Suite and/ or Microsoft Teams, Zoom, Video Conferencing, etc
• Desirable, experience supporting a CEO

Location: While this is a remote role, applicants must be currently authorized to work in the United States of America on a full-time basis

Compensation: The base pay for this position ranges to maximum $115,000 depending on experience and location. This role is also eligible for a discretionary bonus, participation in Udacitys equity plan and generous benefits.

Benefits:

Experience a rewarding work environment with Udacity’s perks and benefits!

• At Udacity, we offer you the flexibility of working from home. We also have in-person collaboration spaces in Mountain View, Cairo, Dubai and Noida and continue to build opportunities for team members to connect in person
• Flexible working hours
• Paid time off
• Comprehensive medical insurance coverage for you and your dependents
• Employee wellness resources and initiatives (access to wellness platforms like Headspace, Modern Health )
• Quarterly wellness day off
• Personalised career development
• Unlimited access to Udacity Nanodegrees

What We Do

Forging futures in tech is our vision. Udacity is where lifelong learners come to learn the skills they need, to land the jobs they want, and to build the lives they deserve.

Dont stop there! Please keep reading…

Youve probably heard the following statistic: Most male applicants only meet 60% of the qualifications, while women and other marginalized candidates only apply if they meet 100% of the qualifications. If you think you have what it takes but dont meet every single point in the job description, please apply!

We believe that historically, many processes disproportionately hurt the most marginalized communities in society- including people of color, working-class backgrounds, women and LGBTQ people. Centering these communities at our core is pivotal for any successful organization and a value we uphold steadfastly. Therefore, Udacity strongly encourages applications from all communities and backgrounds.

Udacity is proud to be an Equal Employment Opportunity employer. Please read our blog post for 6 Reasons Why Diversity, Equity, and Inclusion in the Workplace Exists

Last, but certainly not least

Udacity is committed to creating economic empowerment and a more erse and equitable world. We believe that the unique contributions of all Udacians is the driver of our success. To ensure that our products and culture continue to incorporate everyones perspectives and experience we never discriminate on the basis of race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, disability, medical condition (including genetic information), age, veteran status or military status, or any other basis protected by federal, state or local laws.

As part of our ongoing work to build more erse teams at Udacity, when applying, you will be asked to complete a voluntary self-identification survey. This survey is anonymous, we are unable to connect your application with your survey responses. Please complete this voluntary survey as we utilize the data for ersity measures in terms of gender and ethnic background in both our candidates and our Udacians. We consider this data seriously and appreciate your willingness to complete this step in the process, if you choose to do so.

Udacity’s Values

Obsess over Outcomes – Take the Lead – Embrace Curiosity – Celebrate the Assist

Udacity’s Terms of Use and Privacy Policy

Administrative Assistant (Part-time)

Job Locations US

Overview

Staffing Solutions Organization LLC (SSO), an affiliate of Public Consulting Group LLC (PCG), is focused on delighting clients with world-class managed staffing and talent consulting services. SSO is committed to a erse workforce, which is a reflection of our clients and the people they serve.

Responsibilities

Duties & Responsibilities:

• Review project tasks for accuracy and assist with conducting quality assurance evaluations
• Commitment to customer service.
• Review and update site visit documentation, when necessary.
• Assist with other tasks as needed, including document uploads.
• Respond to inbound calls from providers to the site visit/assessment contact center.
• Create accurate call logs in the system, summarizing contact details with providers and applicants.
• Upload completed reports to the client database
• Any and all other tasks assigned by leadership

Qualifications

Required Skills:

• Ability to communicate effectively and work in a team environment as well as independently.
• Must be computer literate and have MS Word, Excel, Outlook, and internet skills.
• Ability to exercise independent judgment, based on policy and procedure.
• Attention to detail and accuracy.
• Ability to meet deadlines and adhere to established standards.

Qualifications:

Education– Required: High Schooldegreeor GED

Education– Preferred: Bachelor’sdegreein related field (medical, human services, business management)

Experience: 2 years of customer service experience

WORKING CONDITIONS:

Working fromhome/remotework requires internet connection.

Compensation

Compensation for roles at Staffing Solutions Organization LLC (SSO) varies depending on a wide array of factors including, but not limited to, the specific office location, role, skill set, and level of experience.As required by applicable law, SSO provides the following reasonable range of compensation for this role:$17.00 hr –$20.00 hr. In addition, SSO provides a range of benefits for this role.

Talent Assistant

USA (Remote)

Work Location: USA (Remote)

Start Date:ASAP

Recently named one of WorkLifes 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar is a leading global Creator Company.

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six isions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We’re a curious, erse team of 300 iniduals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As the Assistant to the two Gaming Talent Managers, you’ll provide essential support, aiding in the smooth execution of their daily tasks and operations. You will work in a fast-paced environment, handle multiple projects, and balance both company and talent objectives. The ideal candidate should have a passion for gaming.

Key Responsibilities:

• Assist with coordination of brand deals from contract coordination to talent payments
• Liaise with our internal Business Affairs and Finance departments
• Update ongoing department and talent calendars
• Work with talent to help generate leads for desired brand partnerships
• Prepare case studies for brand partners
• Maintain and oversee updates to talent information within our internal database
• Occasionally attend events and shoots with Talent

Heres what were looking for:

• Possess an in-depth, and up-to-date knowledge of the influencer, gaming, and entertainment industry including streaming and social media platforms
• Must be capable of handling sensitive information with the utmost discretion and confidentiality
• Excellent organization and administration skills
• Ability to communicate at all levels both in written and verbal form
• Must be proactive, forward-thinking and able to take initiative
• Proficient in Google Suite, including creating spreadsheets, building captivating presentations, and more.
• Possesses a positive, can-do mindset, brimming with energy and enthusiasm.
• Knowledge and/or passion for gaming

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and ultimately budget approvals.

Our values:

At Whalar, ersity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A erse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire iniduals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

• Medical, Dental, Vision
• 25 days of PTO + Sick days + Winter break
• Retirement planning with employer match
• Monthly phone/internet reimbursement
• Professional development stipend
• New joiner Home office allowance
• Fertility benefits
• Up to 16 weeks of paid parental leave
• CalmApp subscription (Add up to 4 dependents)
• Volunteer days
• Identity theft protection & Legal assistance
• Company Paid Life & Disability Insurance
• Extra Voluntary Life Insurance Policy
• Voluntary Hospital and Critical Illness Insurance
• Voluntary Pet insurance
• Employee Resource Groups

Senior Benefits Administration Specialist

Remote

Full Time

Mid Level

Our mission at GoCo is to help small businesses spend less time on manual, HR tasks, so they can focus on growing happier, more productive teams. Backed by notable investors such as Salesforce Ventures and named one of the best places to work in Houston, were a close-knit team driven by honesty, hard work, fun and creativity. At GoCo every team member has a big impact on our business, and on the world!

What will I be doing?

• Collaborate with clients, brokers, and our implementation team to build out plans in our platform (including medical, dental, vision, life, disability, retirement, FSA, HSA/HRA, ancillary, and supplemental plans)
• Review and reconcile plan data after its been built to ensure accuracy
• Research and resolve plan build discrepancies reported by our partners and clients
• Lead complex benefit implementations from start to finish for all new clients who purchase benefit administration.
• Serve as the main point of contact for benefit related inquiries during implementation.
• Coordinate, build and test all EDI implementations
• Initial contact for EDI troubleshooting inquiries and monitoring transmissions.
• Collaborate in major projects such as Open Enrollment and plan updates around our benefits module
• Represent GoCo to service benefit contacts (clients, brokers, carriers) with ongoing inquiries regarding eligibility, set-up, etc.
• Partner with internal teams for process improvements and to ensure all client needs are met efficiently.
• Mentor other benefit specialists, helping to develop their skills and knowledge, and providing guidance on best practices.
• Identify and suggest improvements to benefit processes and client services, aimed at increasing efficiency and client retention.
• Participate in projects aimed at enhancing benefit system functionalities and user experience.
• Collaborate with different teams within the organization, including product development and engineering, to address benefit-related challenges.
• Stay informed on the latest benefit regulations and best practices, sharing knowledge with the team and integrating updates into client services.

Necessary Skills

• Minimum of 3 years of experience in client services, support, or training, specifically with benefit systems or HR technology products.
• Experience with enrollment and deduction audits (Excel)
• Industry knowledge, specifically in human resources, payroll and/or software, is a big plus
• Ability to diagnose, troubleshoot, and resolve complex benefit system issues with a client-first approach.
• Strong verbal and written communication skills, able to explain complex concepts clearly to a variety of audiences.
• Proven experience in mentoring team members and leading client-facing discussions effectively.
• Advanced organizational skills with the capability to manage multiple projects and client accounts simultaneously.
• Strong analytical skills with attention to detail for thorough audits and data analysis.
• Upholds the highest levels of confidentiality, professionalism, and integrity.
• Adaptable to fast-paced environments with a commitment to continuous learning and industry trend awareness.
• Ability to work autonomously and make informed decisions with minimal supervision.
• Collaborative and positive attitude, contributing to a team-oriented work environment.

Benefits and Perks

• Insurance benefits, including Health, Dental, Vision, HSA, Life Insurance, and more
• Equity/Stock options
• Flexible paid time off
• Paid parental leave

More reading, for your leisure

A normal work day at GoCo hardly feels like work at all. We love to push the limits utilizing the latest modern tech and take pride in delivering to our users a platform that is delightful, intuitive and beautiful.Personal learning and growth is also a key ingredient to GoCos culture. Managers act as mentors helping guide each team member in achieving their goals. If youre a passionate, hard-working person wanting to make a big impact in their workplace, then wed be delighted to work with you!

You can learn more about our culture, mission, and perks here: https://www.goco.io/careers/

If you dont meet all of the requirements listed here, we still encourage you to apply. No job description is perfect, and we might find an even more suitable opportunity that matches your skills and experience.

Associate Executive Assistant

Location: United States – Remote

Crowdbotics helps you get more out of the code youve already created. Our software development platform uses generative AI to help systematically reuse plans, specs and code so you can focus on the code that makes a difference just the new, differentiated capabilities. The Crowdbotics platform helps enterprises build applications with unprecedented speed, efficiency and less risk.

As our Associate Executive Assistant, you will work closely with our VP-level executives and Federal team where needed. You will also assist in providing project execution support. Youll be execution-obsessed and assist in making the best use of their time by handling administrative and operational responsibilities. The Associate Executive Assistant were looking for needs extensive knowledge of our organization, understands our aims and objectives. Discretion and confidentiality are essential attributes for a successful assistant.

You will report to the Senior Executive Assistant.

Responsibilities:

• Support our VPs by partnering with them to improve their efficiency and effectiveness.
• Manage calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping them informed on schedule changes.
• Assisting in the preparation for meetings, including meeting material preparation, setting up agendas, and distributing materials when needed.
• Prepare and organize monthly content for presentations and board reporting, as needed; Edit documents for accuracy, format, and arrangement of material.
• Assist with process and/or program management such as maintaining distribution lists, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.
• Recommending and being creative on simplifying processes and workflows
• High responsiveness on Slack and email.

Requirements:

• 2+ years in an administrative role supporting leaders.
• Located in the Pacific Standard Time Zone or willing to work Pacific Time zone hours.
• Experience working at a tech company or similar experience / tech savvy.
• Experience compiling data and preparing slides for company decks and board meetings.
• Communication/Language: Excellent written and verbal.
• Strong calendar management skills.
• Excellent problem solving and decision making ability.
• Works well under pressure,flexibleattitude and comfortable with constant change.
• Strong work ethic, organization and able to manage multiple tasks.
• Strong proactivity, strategic thinker and self-direction oriented.
• Experience with booking extensivetravel
• Ability to work effectively in a team environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Comfortable compiling and processing executive expense reports
• Detail oriented with great accuracy.
• Time management and ability to meet deadlines.
• Strong ability to handle confidential and sensitive information.
• Ability to work beyond normal business hours as needed.
• Go getter that attempts to figure things out on their own, but not afraid to ask questions
• “Give it to me and I’ll get it done” attitude

Bonus Attributes:

• Experience working at a Series A/B/C, high growth VC startup

Title: Sales Assistant

Location: United States

Job Description:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: Sales Assistant

Division & Department: Education

Status: Full-Time Hourly

Reports to: Project Manager

Location: Remote – Anywhere in the contiguous US

Compensation: $20-22/hour

Job Summary

The primary role of the Sales Assistant is to provide operational and administrative support for the Managing Director, Managing Client Partners, and a team of Client Partners to aid in the efficient operation of the group. Administrative duties include data entry, email correspondence, document preparation, and calendar coordination as needed. Position will assist assigned team members using SalesForce.com to provide revenue forecasting reports, order, and ship materials, reconcile monthly revenue, and complete internal forms as needed required for business. The ideal candidate will display a high level of collaboration, communication, efficiency, and attention to detail. They will be highly organized and very adaptable to pivot between various responsibilities effortlessly.

Essential Job Functions

• Provide administrative support for the assigned team and its members.
• Data entry including logging meetings and creating tasks, opportunities, and quotes in Salesforce.
• Maintain team data and resources.
• Manage appointment requests and assist in weekly, monthly, and quarterly planning.
• Professionally respond to clients by monitoring and fielding requests.
• Create reports to help Client Partners and Managing Director track revenue and progress toward goals.
• Reconcile Managing Director and Client Partner revenue.
• Utilize PowerPoint and Excel for team communication and tracking purposes.
• Work closely with the sales and operations team to ensure project success.
• Communicate with the team and clients, providing timely and accurate information.
• Act as the point person for team meeting logistics.
• Assist with ad-hoc administrative assistance to the team and complete special projects as assigned.

Basic Qualifications

• 2+ years of administrative/sales support experience.

Preferred Skills & Experience

• Organization and customer service/sales skills working with corporate clients in a B2B environment.
• Organization skills with high attention to detail and proficiency with Microsoft Office products.
• Exceptional interpersonal and verbal communication skills.
• Experience with Salesforce.com.

Desired Skills:

• Knowledge of FranklinCovey Education programs and content.

#LI-Remote

#LI-ME1

Unless otherwise noted, this job posting will remain open and posted for a minimum of three (3) days but may close at any time after that timeframe.

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/.

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to

For our Privacy Policy, please visit https://www.franklincovey.com/privacy.

Executive Assistant to the Chief Executive Officer

Location: Remote United States

Full Time

SUMMARY:

The Executive Assistant has daily responsibility for managing the operations of the Executive Department. The Executive Assistant will be experienced in handling a wide range of administrative and executive support-related tasks with minimal or no supervision for the CEO. The Executive Assistant will have excellent written and verbal communication skills and possess the ability to effectively interact with a erse staff and other constituents of all levels. The Executive Assistant will be well organized, proactive, and resourceful and be committed to supporting the mission, vision and values of the organization.This position must be able to work on an Eastern Standard Time (EST) schedule.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serves as the liaison between the CEO and senior management team, Foundation staff, Affiliate network, and board of directors.
• Responsible for calendar management of CEO and meetings/events of the organization, requiring interaction with internal and external staff and volunteers.
• Provides administrative support to CEO, including the board of directors, board of professionals, foundation affiliates, and related committees.
• Coordinate logistics for board of directors and related committee meetings; coordinate workflow within internal departments and manage dissemination of pertinent information related to meetings. Assist with coordination and administrative support of other organizational meetings and conferences.
• Prepares materials for board meetings, including clearing dates with the Chair and CEO, issuing notices of meetings to the board and staff, setting deadlines for submission and printing of materials, ensuring compliance with deadlines, editing and organizing documents and preparing final materials for CEO review. After CEO approval of materials, works with other departments to ensure that they are distributed in a timely manner. Coordinates ancillary materials for meetings, such as audio-visual presentations, to ensure that they are prepared to CEO’s specifications.
• Attends meetings and other events as necessary to assist CEO in carrying out his/her duties.
• Drafts minutes from Board of Directors’ meetings, Executive Committee meetings and Governance Committee meetings. Obtains approval of draft from Chair and CEO and prepares them for presentation to full Board or Committee, as appropriate.
• Ensures that all Board directories are current and up to date and initiates updates with other departments. Assists in election process of Board members and maintains accurate historical records of governance issues.

• Coordinates CEOtravel.
• Drafts, proofreads and/or edits documents to include agendas,travelitineraries, meeting minutes, memos and other such documents.
• Directs communication between the Executive Department, internal staff and the Board of Directors. Oversees all mailings to the Board of Directors. Serves as primary contact for Board members and assists them in carrying out their duties.
• Manages the Foundation’s policies, procedures, and standards of operation to include initiating, developing, and reviewing policies, guidelines and position statements, periodically evaluating such and recommending changes which would create a more effective and efficient work flow, implementing any approved recommendations.
• Maintains an up-to-date corporate recordkeeping system of all approved minutes, Board motions and resolutions, corporate documents and insurance policies.
• Communicates policies, procedures, regulations, reports, etc. to staff and outside organizations.
• Availabilitytravelto assist in the coordination of meetings and conferences.
• Reconciles the credit card statements for the CEO; prepares and manages the budget for the department; processes expense reports for Officers and Directors on the Board.
• Possesses autonomy in performing administrative functions through to completion for the Executive Department. Answers correspondence and assembles highly confidential and sensitive information.
• Implements, develops, maintains and updates electronic filing system for the department. Ensures that electronic recordkeeping system is implemented and organized.
• Serves as project manager for special projects, which includes planning andcoordinating multiple presentations, compiling and disseminating information, creating brochures and other compilations. Participation in other special projects within organization.

SUPERVISORY RESPONSIBLITIES:

• The Executive Assistant has no supervisory responsibility.

EDUCATION/EXPERIENCE:

• Bachelor’sdegreepreferred.
• 5+ years of progressive administrative experience
• Experience managing highly confidential information.

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES, LICENSES, CERTIFICATIONS, ETC:

Knowledge of:

• Modern office procedures and practices as applied to executive secretarial services
• The organization, structure and administrative procedures of nonprofit organizations
• Effective methods and techniques of providing office and administrative support services for executive organizations
• Microsoft office, specifically Teams, Excel, and PowerPoint applications
• Adobe Acrobat
• Salesforce, PN3, Engencia, and ADP platforms

Ability to:

• Perform executive administrative services.
• Use discretion and knowledge of office operations and supervisor’s views to handle communications with internal and external entities.
• Assess the importance of matters and make decisions regarding appropriate responses and actions.
• Communicate and work effectively with others within and outside of the organization.
• Manage highly confidential information.
• Reconcile credit card expenses.

SALARY

• $72,000 – $76,000

Title: Philanthropic Coordinator

Location: Remote US

Type: Full Time

Workplace: remote

Category: Convergent Research

JobDescription:

About Convergent Research

Convergent Research is a 501(c)(3) non-profit that aims to help fill a structural gap in today’s R&D system. We enable fundamental research, which requires unusual levels of scale and coordination, yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations to generate maximum public benefit.

The Position: Philanthropic Coordinator

Works in collaboration with the senior philanthropic advisor, as well as internal and external partners, to ensure all facets of Convergent Research’s fundraising efforts are operating administratively at a high level of accuracy and coordinated efficiency. Opportunity to play a key support role in executing sophisticated fundraising strategies; significant occasion to learn and grow in a positive, fast-paced, hands-on environment.

You are (skills):

• Eager to learn. You’re intellectually curious and enjoy the opportunity to learn new things and solve problems.
• Team player. You enjoy working with colleagues to brainstorm, execute quickly, and create results.
• Effective communicator. You’re an active listener and a good writer who can communicate with internal and external stakeholders in a friendly, direct, and professional manner. Highly organized and good with data. You can prioritize tasks and like keeping data and documents up-to-date, organized, and easy to access. You notice the little things. When something is missing, out-of-place, or incorrect, you make sure it gets addressed before it becomes a problem.
• Tech-savvy. You’re excited by the prospect of helping us figure out how to leverage our new CRM system for maximum productivity. (Blackbaud Raiser’s Edge NXT experience is a plus.)
• Persistent. You speak up if you think you have information that is important and you’re always happy to send follow up emails or jump on a quick call to push something forward that’s stuck. But you do this with a high EQ and always strive to maintain solid interpersonal relationships.
• A great juggler. Startups move at a fast-pace and you are able to change priorities and handle multiple tasks at once with minimal oversight.

You will (duties):

• Manage and maintain both our grant/gift reporting and funder stewardship calendars, updating grant reporting requirements when necessary and strategizing and managing funder stewardship engagement opportunities.
• Assist in the planning, organizing, and execution of stewardship activities (Zoom meetings; lab visits; 1:1 calls; end-of-year funder email updates; etc.).
• Ensure all FRO-based marketing and communication materials used for funder engagement are up-to-date and organized for easy access by all fundraising teammates. (This means working across stakeholders and FRO leaders to assist in the creation of new materials when necessary.)
• Help maintain the CRM system and ensure data accuracy and integrity; enter prospect and funder data, when required, including meeting notes, future tasks, gift receipts, and gift acknowledgments.
• Create a robust and evergreen process for researching and discovering new funding prospects, both iniduals and foundations.
• Regularly handle highly confidential materials in a discrete and professional manner and participate in conversations that require high independent judgment and discretion.
• Be a keen observer of our internal processes and enthusiastically seek new ways to contribute operationally and suggest improvements.
• Attend quarterly team meetings. Our team meets on-site for a week once every three months to set goals, collaborate, and participate in fun team building activities.

In three months you will:

• Have integrated into the Convergent Research team and be the administrative backbone of the organization’s fundraising efforts, keeping all trains running on time and ensuring funder data, and FRO materials, is up-to-date, organized, and accessible.

We offer:

• An opportunity to make an impact and work with some of the smartest and the most talented experts from different fields.
• Competitive salary: $65,000 – $90,000
• Excellent medical, dental, and vision insurance through a PPO plan; parental leave.
• Generous time off + paid holidays.
• Wellness allowance for fitness and wellness activities.
• Support for remote work.
• Frequent opportunities to spend time with colleagues in person.

We aim to help fill a structural gap in today’s R&D system. We enable fundamental research that requires unusual levels of scale and coordination yet is not rapidly monetizable by industry. We’re bringing together top talent from academia, industry, and startups to build a new model for innovative R&D. As an incubator within the Schmidt Futures Network, we identify high-impact scientific or technical research and development opportunities, ultimately defining and launching these projects as Focused Research Organizations.

We are an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other characteristic protected by applicable local, state, or federal law or company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.

Procurement Administrative Assistant

Location:United States,Remote

About Pacaso:

Pacaso exists to enrich lives by making secondhomeownership possible and enjoyable for more people. Our innovative co-ownership model is the easiest, smartest and most responsible way for people to experience the joy of a secondhome. We provide all the benefits of true ownership without the hassles through our simplified financial structure, easy and equitable scheduling, and dedicated local property management.

Founded by formerZillowexecutives, Pacaso has secured more than $215 million in growth financing and is valued at $1.5 billion. In March 2021, Pacaso achieved unicorn status (a valuation of $1 billion) faster than any other company in the United States. We have been featured in The New York Times, Wall Street Journal, Fortune, Forbes, CNBC and more.

About this Role:

We are on the search for an Administrative Assistant to lend support to our Procurement Team. As an Administrative Assistant, youll handle a wide range of administrative support tasks, while juggling erse responsibilities for our procurement and design teams. Were looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self-starter, incredibly organized, extremelyflexible, who can maintain great external and internal relationships, and is a strong communicator.

What You’ll Do:

• Provide direct support to the Procurement Manager
• Manage emails for the Procurement and Design team joint email account
• Plan and coordinate tasks for appropriate parties
• Maintain an efficient flow of information between stakeholders
• Ensure managers have all necessary information
• Assist in document management, compilation, distribution and storage
• Assist in product tracking and vendor communication
• Creating and sending proposals to specific vendors and attaching quotes
• Wear many hats. You’re able to balance several tasks at once and can easily pivot as priorities change. We’re a growing startup and we are looking for iniduals willing to help where it’s needed!
• Estimate 10 hours a weekpart time, 20-25 an hour

About You:

• 4+ years of administrative experience supporting multiple team members
• Experience supporting multiple executives simultaneously
• Experience in a fast-paced startup
• Detail-Oriented – You have exceptional organizational skills and enjoy ing into operational processes.
• Entrepreneurial – Youre a self-starter who loves to own things end-to-end.
• Excellent computer literacy, and experience with Google Suite (or ability to learn quickly)
• Highly organized, and able to efficiently prioritize a large workload of tasks
• Strong communication skills, and ability to interact with internal and external partners
• Ability to work in an ambiguous, rapidly changing environment
• Self-motivated, and works well under pressure
• A problem solver at heart with a genuine interest in learning by helping

Youll love working at Pacaso because of our …

• Amazingremote-first team and culture.
• Competitive salary and stock options.
• Unlimited,flexiblePTO for exempt employees.
• Excellent medical, dental and vision insurance.
• Sponsored memberships to One Medical, Ginger and Carrot.
• 401(k) to help you save for the future.
• Paid maternity and paternity leave.
• Generoushomeoffice stipend and monthly cell phone reimbursement.
• Quarterlyremoteteam building events and L&D opportunities.

Administrative Assistant – Remote Position

Location: Remote within the U.S.

Hours:Full-time (40 hours/week)

Bethany is changing the world through family. We began our work by serving one child more than 75 years ago. Today, Bethany is an international Christian nonprofit partnering with communities in more than 30 states and in several countries around the world. We strengthen and preserve families, support displaced people fleeing danger, and find safe, loving families for children who need them. Bethany is at the forefront of creating and implementing solutions to meet the growing needs of vulnerable children and families in the U.S. and around the world.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for Reception and Placement and Wraparound Stabilization Services. This inidual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

• Promptly address incoming calls and route them to the appropriate person;
• Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
• Perform administrative task, and other document gathering and filing;
• Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
• May be required to perform basic bookkeeping and accounting functions, as needed;
• Complete other duties as assigned.

QUALIFICATIONS:

• High School Diploma or equivalent;
• At least two (2) years of prior experience working in an office setting;
• Excellent verbal and written communication skills;
• Must have the ability to provide excellent and compassionate customer service;
• Ability to work independently and exercise a high level of confidentiality;
• Must be reliable with time sensitive deadlines and tasks;
• Working knowledge of office practices, procedures, and basic Accounting;
• Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite.
• Must be 21 years old with a valid drivers license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage.
• Pass a criminal history screen, including state and local child protection agency registries;
• Subscription to and integration of the agency Statement of Faith and Mission Statement.

Salary disclosure for residents of Colorado, Washington, California, Hawaii, Rhode Island, & New York: ($37,000-40,000) base rate plus a 1-25% differential.*

*Note: Bethanys compensation plan accounts for geographical differentials

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

This is a remote role.This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support.

Qualified Candidates Need:

• Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
• 1-2 years of administrative assistance or customer service experience
• Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
• Critical thinking, reasoning, and problem-solving skills
• Team player who takes initiative
• Dealership marketing experience is a plus

Essential duties and responsibilities:

• Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
• Prepare Market Evaluations that are used as sales tools.
• Assist with special projects or other duties as assigned by department head or immediate supervisor.
• Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
• Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

• Follow processes and instructions given verbally or through documentation.
• Ability to work independently and manage multiple tasks accurately with minimal supervision.
• Flexibility and adaptability in a fast-paced, ever changing business environment.
• Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
• Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome swag bag with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork by embracing our 7 core values:
  • Success Driven We strive for excellence with continuous improvement and grit.
  • Delivering Results We deliver a high quality of work, and we dont confuse effort with results.
  • Self-Motivated We are passionate problem solvers who love what we do.
  • Sense of Urgency We know our priorities and take decisive action.
  • Accountability We take extreme ownership and deal with the consequences of our actions.
  • Integrity We are true to our commitments, even when its hard.
  • Positive Attitude We have a positive mindset, and we enjoy what we do.

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation Range:$18-21/hr

Executive Assistant – Project Coordinator

Location:Florida -Remote

Full time

Country:

United States of America

Location:

Florida – Remote

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

A LITTLE BIT ABOUT FCS

Since 1984, Florida Cancer Specialists & Research Institute & Research Institute (FCS) has built a national reputation for excellence. With over 250 physicians, 220 nurse practitioners and physician assistants and nearly 100 locations in our network. Utilizing innovative clinical research, cutting-edge technologies, and advanced treatments, we are committed to providing world-class cancer care. We are recognized by the American Society of Clinical Oncology (ASCO) with a national Clinical Trials Participation Award, FCS offers patients access to more clinical trials than any private oncology practice in Florida. Our patients have access to ground-breaking therapies, in a community setting, and may participate in national clinical research studies of drugs and treatment protocols. In the past five years, the majority of new cancer drugs approved for use in the U.S. were studied in clinical trials with FCS participation prior to approval.

Through our partnership with Sarah Cannon, we are one of the largest clinical research organizations in the United States. Often, FCS leads the nation in initiating research studies and offering ground-breaking new therapies to patients.

RESPONSIBILITIES

• The Executive Assistant & Project Coordinator provides high level administrative support and assists in coordinating activities for Physician leadership and/or designated executives related to the Company, its subsidiaries and affiliates.
• Serves as the primary point of contact for the Physician leadership and/or designated executives and liaises with other senior management, executives, partners and their respective assistants.
• Coordinates relations with third party vendors, community partners and organizations.
• Organizes, coordinates and supports initiatives and projects as assigned.
• Provides research and analysis for various projects.
• Manages project administration functions, including monitoring project plans, schedules, work hours and ensuring that project deadlines are met in a timely manner; oversees daily reporting and weekly progress reporting.
• Tracks and analyzes data as well as assists in developing and implementing action plans, goals and objectives for any number of broad-based projects.
• Prepares data analysis, reports, and presentations as assigned and manages schedules and coordination of key events and meetings.
• Requires ability to multi-task, strong attention to detail, and demonstrated organizational skills.
• As a self-starter, must results driven and able to work in a fast paced and mission-driven environment and effectively manage concurrent deadlines and priorities.
• Must have the ability to exercise good and independent judgment in a variety of situations including interacting with internal and external customers.
• Must be customer focused and possess strong interpersonal skills as well as written and verbal communication, administrative, and organizational skills.
• May work independently on projects, from conception to completion,
• The Executive Assistant & Project Coordinator must be able to effectively balance multiple priorities and work under pressure to handle a wide variety of activities and confidential matters with discretion.

QUALIFICATIONS

• Associate degree in business administration or related field
• Minimum of 10 years equivalent work experience.
• Previous Experience: Minimum five years of experience as an executive assistant with at least two of those five years supporting a Physician or senior executive is required and minimum one-year coordinating projects.
• Healthcare experience preferred.

Title: District Operations Assistant

Location: GA-Atlanta

JobDescription:

Company Information

Franklin Covey Co. (NYSE: FC) is one of the largest and most trusted leadership companies in the world. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

The Operations Assistant will be responsible for providing administrative support to the Senior Consultant and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience with Leader in Me and working in an office environment, being able to work independently with little supervision.

Essential Job Functions

• Create, organize, and coordinate systems and processes that support District Partnerships.
• Create and maintain reports, as well as locate crucial data within internal systems.
• Provide administrative and logistical support to the team.
• Assist with finances and compliance with internal policies and maintenance of databases.
• Communicate effectively to all internal and external stakeholders.
• Perform miscellaneous administrative tasks as needed.

Basic Qualifications

• 3 + years of experience in an operations position.

Preferred Skills & Experience

• Bachelor’s degree
• Experience with Salesforce, Microsoft, Google, and Zoom
• Knowledge of Leader in Me District Partnership product
• Create and maintain registration websites for virtual events.
• Serve as a producer for virtual events.
• Assist in management of daily operations and communications with teams and partners, including updating schedules.
• Assist with data gathering and entry, report preparation, and other tasks as needed.
• Prepare and maintain project documentation on internal databases.
• Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
• Excellent organization, communication, and interpersonal skills.
• Ability to multi-task and prioritize.
• Systems mindset with an eye toward sustainability
• Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more.

#LI-Remote

#LI-AT1

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits.

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

District Operations Assistant in Columbus, Ohio

Company Information

Franklin Covey Co. (NYSE: FC) is a global, public company, specializing in organizational performance improvement. We help organizations achieve results that require lasting changes in human behavior. Our world-class solutions enable greatness in iniduals, teams and organizations and are accessible through the FranklinCovey All Access Pass® available in multiple modalities and in 21 languages. Clients have included the Fortune 100, Fortune 500, thousands of small- and mid-sized businesses, numerous government entities, and educational institutions. FranklinCovey executes over 15,000 client engagements each year reaching into 160 countries and territories. Our mission statement is “We enable greatness in people and organizations everywhere”. We fulfill this mission by hiring “Achievers with Heart”.

Visit our website at franklincovey.com for more information regarding our organization.

Title: District Operations Assistant

Division & Department: Administrative Support Worker

Status: Part-Time Hourly

Reports to: Senior Consultant and Coach

Location: Remote – Anywhere in the contiguous US

Wage: $18-20/hour

Job Summary

The Operations Assistant will be responsible for providing administrative support to the Senior Consultant and other members of the team, as well as assisting with special projects and initiatives. The ideal candidate will have previous experience with Leader in Me and working in an office environment, being able to work independently with little supervision.

Essential Job Functions

• Create, organize, and coordinate systems and processes that support District Partnerships.
• Create and maintain reports, as well as locate crucial data within internal systems.
• Provide administrative and logistical support to the team.
• Assist with finances and compliance with internal policies and maintenance of databases.
• Communicate effectively to all internal and external stakeholders.
• Perform miscellaneous administrative tasks as needed.

Basic Qualifications

• 3 + years of experience in an operations position.

Preferred Skills & Experience

• Bachelor’s degree
• Experience with Salesforce, Microsoft, Google, and Zoom
• Knowledge of Leader in Me District Partnership product
• Create and maintain registration websites for virtual events.
• Serve as a producer for virtual events.
• Assist in management of daily operations and communications with teams and partners, including updating schedules.
• Assist with data gathering and entry, report preparation, and other tasks as needed.
• Prepare and maintain project documentation on internal databases.
• Assist with preparation of schedules, managing calendars, tracking project milestones, and coordinating meetings.
• Excellent organization, communication, and interpersonal skills.
• Ability to multi-task and prioritize.
• Systems mindset with an eye toward sustainability
• Excellent customer service skills.

Benefits include an employee stock purchasing program, 401(k), paid time off, holiday pay, and more. Please visit https://franklincoveybenefits.com/ for details.

#LI-Remote

#LI-AT1

Employer Information

Please visit franklincoveybenefits.com for a complete US benefits overview. Benefits may include medical, dental, or vision insurance, HSA, PTO, 401(k), holiday pay, employee stock purchasing options, or other benefits. To determine status eligibility, visit https://franklincoveybenefits.com/enroll/ .

For an overview of our Interview Process, please visit https://franklincovey.com/careers/working-at-franklincovey/ .

FranklinCovey is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Please visit https://www.franklincovey.com/careers/notices-and-provisions/ for our full Equal Employment Opportunity policies and Notice and Pay Transparency Nondiscrimination Provision.

Direct Reasonable Accommodation requests to [email protected].

For our Privacy Policy, please visit https://www.franklincovey.com/privacy (https://sites.google.com/franklincovey.com/equal-employment-opportunity/adaraptnp)

Personal Assistant to CEO

• Worldwide
• Remote OK

Chatfuel was founded in Silicon Valley in 2015 with a concept to transform the way businesses interact with their customers.

We are an official Meta partner, and our software is directly integrated with Facebook Messenger, Instagram, and WhatsApp.

With the latest generation of ChatGPT integrated, our chatbots automate the sales funnel, customer support and communications, taking them to the next level.

Over 7 million users, from small local brands to large companies like Adidas, Netflix, Nissan, Visa, T-Mobile, LEGO, and many more, rely on Chatfuel to automate their business processes.

We are seeking a highly organized and proactive inidual to join our team as a Personal Assistant to the CEO. The successful candidate will be responsible for providing comprehensive support to the CEO in various areas, including email and messenger management, scheduling meetings, tracking tasks, handling personal affairs, and taking on new routine work tasks as needed. The ideal candidate should be efficient, pleasant, possess excellent written and verbal communication skills in English, and have a strong ability to multitask.

Responsibilities:

1. Manage CEO’s email inbox and respond to inquiries promptly and professionally
2. Handle messenger platforms and communicate with internal and external stakeholders on behalf of the CEO
3. Schedule and coordinate meetings, including arranging venues, preparing agendas, and taking meeting minutes
4. Track tasks and ensure their timely completion, following up with relevant iniduals as needed
5. Assist with personal affairs, including managing deliveries, coordinating appointments, and handling other miscellaneous tasks
6. Take on new routine work tasks as assigned, adapting to changing priorities and providing support across various areas of work

Requirements:

1. Previous experience as a Personal Assistant or similar role is preferred
2. Exceptional organizational and time management skills
3. Strong proficiency in written and spoken English is essential
4. Ability to prioritize tasks effectively and meet deadlines
5. Excellent communication and interpersonal skills
6. High attention to detail and accuracy

Why us

• You’ll become a part of a robust and results-focused team. We have already achieved a lot but can do even more together.
• Our employees are essential to us, and we maintain comfortable working conditions: we offer options, remote work, and health insurance.
• Our product is rapidly improving, and so is our company and team. You will constantly learn new things and grow with us.
• You will directly contribute to the company and product development.
• We actively exchange knowledge within the company at online meetings.
• Everyone in our team is equal, and everyone is heard. You will be free to contribute and implement product, project, and process ideas.

Title: Executive Assistant I, Member Partnership & Policy & Representation

Location: Washington, District of Columbia, United States

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility and our employees do too. We are innovators and leaders in erse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.

Across our organization, were building a workplace where collaboration is essential, erse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR.This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

Love NPR and want to support its vision and mission? Are you a multi-tasker with superb organizational skills, the ability to see around corners, eagerness to help others, and the energy to pull it off?

Executive Assistants at NPR are highly functioning valuable team members responsible for providing executive-level administrative support to various senior level staff members. They work both independently and as a team to efficiently support executive level staff and all with whom they interact. They play a critical role in ensuring NPR operates efficiently. They provide the highest level of service to internal and external customers by approaching all tasks with the client in mind and by being respectful, knowledgeable, proactive, efficient, and professional — whether in person, via phone or e-mail. They provide detailed scheduling and travel assistance, often on deadline and in time-senstive situations. They also serve as the face of their respective departments with internal and external customers and visitors. The successful candidate will have strong writing and research skills.

NPRs Member Partnership team is responsible for supporting the overall business and strategic relationship with NPRs network of 250 local news organizations, content creators and radio stations. The team works with all isions at NPR to develop and communicate best practices, solutions and strategies for growing audience and revenue for public media.

The Policy & Representation team represents NPR and Member stations on Capitol Hill and with various federal agencies. The team also works with all isions at NPR to highlight the work of NPR and public radio to Members of Congress, advocate for federal funding for public radio stations, and connect Member stations to their lawmakers.

As a team, we are committed to advancing NPRs organization-wide equity transformation, and to motivating NPRs network partners to incorporate equity into their work. We strive to consistently bring a high level of empathy to our work and our interactions with both our internal and network colleagues, and we actively seek feedback and guidance from each other.

Essential Duties:

• Serves as Executive Assistant for various executive level staff members:
  • Provides a range of complex administrative support services to senior-level executives in a proactive, detail-oriented and forward-thinking manner in a fast-paced, deadline-driven environment.
  • Assists executive-level staff in the preparation of materials for executive leadership meetings, NPR Board of Directors meetings, NPR Member station visits and meetings with external stakeholders.
  • Rigorously maintains complex and dynamic daily schedules while balancing executives multiple priorities. Maintains vacation and leave schedule for the department.
  • Makes travel arrangements and manages executives broad travel needs; assists in the processing of expense reports and invoices.
  • Orchestrates logistics for internal and external events, meetings, conferences and presentations, including help in coordinating bi-annual Network fly-ins.
  • Monitors incoming and outgoing email for the department inbox and helps track inquiries regarding urgent matters.
  • Maintains and organizes files and folders for executive-level staff, including drafting agendas and taking meeting notes for executives.
  • Serves as the go-to person for all department needs, including catering requests, travel assistance, schedule maintenance, and office/workspace supplies needs.
• Manages special projects as assigned related to meeting preparation, project management, and new initiatives that affect NPRs Member station network.
• Contributes to managing Salesforce documentation for department heads.
• Supports the planning and coordination of CEO and executive participation in Member station events and visits.
• Has senior-level interactions of a complex, sensitive and highly confidential nature inside and outside the company. Serves as the internal and external point of contact representing various Member Partnership staffers.
• Assists department head in shepherding and coordinating team culture initiatives through training sessions, team meetings, staff care packages, and other activities.
• Performs department/ision coordination duties that are often highly confidential. Coordinates review of information requiring executives signature.
• Assists with the interview process and onboarding planning for new team members.
• Provides administrative assistance to other managers and staff as needed.

The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.

Qualifications

Required:

• Bachelor’s degree or equivalent combination of education and experience required.
• Experience:
  • 2-4 years as a high-performing administrative assistant.
• Computer literacy with highly advanced knowledge of Microsoft Office especially Outlook, Word, Excel and PowerPoint.
  • Intermediate knowledge of Microsoft Office especially Outlook, Word and Excel..
• Excellent organizational, verbal, written, and listening skills.
• Strong attention to detail and proofreading ability.
• The ability to juggle and prioritize simultaneous assignments in a fast-paced, deadline-driven environment. Must approach work with a sense of urgency. Must be flexible and proactive.
• Proven ability to anticipate needs and problem solve with minimal direction. Demonstrated ability and instances of taking initiative.
• Exceptional work ethic.
• Commitment to principles and best practices of ersity, equity, inclusion and representation.
• Demonstrated ability to build and maintain respectful and productive professional relationships.
• Outstanding communication and interpersonal skills, demonstrating social skills, confidentiality, sensitivity, and professionalism.
• Proactive, detail-oriented approach to work that anticipates the needs of the executive and takes steps to address those needs.
• Professional appearance and demeanor with a keen understanding of the meaning of customer service.
• Curiosity to engage with and understand the intricacies of the NPR network and public media as a whole.
• Ability to be plugged into the culture of the organization, understanding its larger strategic goals and needs.

Preferred Qualifications:

• Knowledge of the public radio system, membership organizations, and/or federated systems, and/or a willingness to learn.

WORK LOCATION

• Remote Permitted: This is a remote permitted role. This role is based out of our Washington, DC office but the employee may choose to work on a remote basis from a location that NPR approves.

JOB TYPE

• This is a full time, non exempt position.

COMPENSATION

Hourly Range: The U.S. based anticipated hourly range for this opportunity is $31.25-$33.65 plus benefits. The range displayed reflects the minimum and maximum hourly rate NPR expects to provide for new hires for the position across all US locations.

Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPRs benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.

Does this sound like you? If so, we want to hear from you.

The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

NPR Pay Range

$31.25$33.65 USD

Want more NPR? Explore the stories behind the stories on our NPR Extra blog.Get social with NPR Extraon Facebook and Instagram. Find more career opportunities at NPR.org/careers.

NPR is an Equal Opportunity Employer. NPR is committed to being an inclusive workplace that welcomes erse and unique perspectives, all working toward the same goal to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.

You may read NPRsprivacy policyto learn about how NPR may handle information you submit with any application.

Location:  US Locations; 100% Remote

Time Commitment:  ~40 hours weekly

Location:  Remote but must be able to join a 7:30 AM ET weekday huddle with the team

Relocation Support:  N/A

 

COMPANY PROFILE:

craresources is a specialty niche recruiting firm where we focus in the recruitment of Clinical Research Associates.  We have quickly grown to a well branded nationwide leader and are anticipating outstanding continued growth in the industry.  Because of this phenomenal growth, we have an urgent need for a detailed oriented inidual to join our project team as an Administrative Operations Specialist.

JOB SUMMARY AND RESPONSIBILITIES:

Must love these tasks:

• Candidate Qualification Tasks:

o   Conduct fraud detection on candidates including conducting resume reviews, education verification, digital footprint analysis, and employment review/comparison.

o   Add potential candidates into our CRM and assign to jobs for the Sourcers.

o   Check and/or Facilitate Candidate References.

o   Prepare Candidate submittal packages for Client review.

• Job Setup Tasks:

o   Participate in the administrative aspects of setting up new client jobs for recruitment team to source and recruit.

o   Post open positions on corporate website and social media sites.

o   Update jobs when client requirements or priorities change.

o   Close jobs once won.

• Performance Management:

o   Prepare the agenda for our daily huddle

• Social Media and SEO Administrative Tasks.

o   Manage Social Media content posts on LinkedIn and Facebook.

o   Pull Traffic Reports to Analyze SEO opportunities.

o   Draft monthly newsletters and track open rates.

Would be nice if you like these tasks:

• Create articles, press releases, and other branding/marketing material for firm promotion.
• Assist with Podcast productions.
• Assist Leadership with Email Campaign and Monthly Newsletter correspondences.
• Assist Head of Recruiting Operations and Operations Manager in prioritizing daily workflow.
• Schedule interviews between Candidates and Recruiters as well as Candidates and Clients.
• Assists with back-office functions such as putting contracts into place with Candidates.

Qualifications / Requirements:

• Bachelor’s Degree from an accredited university or college with a minimum of 2 years’ experience in an administrative role OR a high school diploma / GED with a minimum of 5 years’ experience in an administrative role.
• Internet proficiency and knowledge of social media and web-based applications.
• Knowledge of computer systems and applications; must be adept in the use of Microsoft Applications including MS Office and email with ability to create, compose and edit written materials.
• Must be disciplined and able to dedicate a fully focused work-from-home schedule.

Desired Characteristics:

• Ability to prioritize and anticipate needs.
• Ability to maintain confidentiality of highly sensitive information.
• Ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
• Ability to manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.
• Strong oral and written communication skills.
• Strong interpersonal and leadership skills.

Personality Profile:

• Strong analytical skills: Pulls together information from a variety of sources in a user-friendly, business driven way. Provides facts and candid assessment of issues and makes clear recommendations for resolutions.
• Results and detailed oriented inidual with a positive outlook and a clear focus on high quality.
• Excellent communication and interpersonal skills with proven ability to take initiative, be responsive and hands on, and build strong productive relationships.
• Ability to work in a fast-paced environment with strong organizational and multi-tasking abilities.
• Team player with a high sense of urgency to interact at all levels of the organization.
• Keen for new experience, responsibility and accountability.

Disclaimer:

• The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
• By submitting your personal profile and resume, you consent to craresources sharing this information within its recruiting ision in order to identify other employment opportunities for which you may be suitable.

EXECUTIVE ASSISTANT TO THE PRESIDENT

Location:Remote (the organization operates in the US Eastern Time zone)

Reports to:President/CEO

Position type:Full time

Official title: Executive Assistant to the President

About the Position:

EcoAg seeks a highly organized, thorough, and motivated associate to:

• Support EcoAgs President in work plan organization and communications with partners
• Support EcoAgs President and Senior Leadership Team in the development of fundraising proposals and donor communications
• Support EcoAgs international Board of Directors, including quarterly meeting organization, preparation, reporting, and maintaining archives
• Support EcoAg’s President in erse outreach and publications
• Support other organizational development activities of EcoAgriculture Partners.

About EcoAgriculture: EcoAgriculture Partners helps communities build vibrant local economies and healthy food systems while restoring nature. EcoAgriculture Partners is a leading global nonprofit organization dedicated to advancing integrated landscape management for conservation, ecosystem restoration, and sustainable development. We advance knowledge, policies, and evidence-based innovations with local leaders to implement robust and sustainable conservation and development strategies. EcoAgriculture convenes the 1000 Landscapes for 1 Billion People initiative (1000L), a radical collaboration of changemakers working together to sustain and restore ecosystems, build rural prosperity, and confront climate change through landscape approaches. To learn more about EcoAgriculture Partners and 1000 Landscapes, visit our websites atwww.ecoagriculture.org andwww.landscapes.global.

About you:

• Bachelor’s degree or international equivalent incommunications, humanities, sustainable development or other field related to the job responsibilities
• Excellent English writing and editing skills for erse types of communications (articles, blogs, fundraising proposals, high-level correspondence)
• Demonstrated experience in communications and/or administrative management
• Experience in information management
• Strong multi-tasker able to work independently and as part of a team
• Takes initiative and follows through
• Experience in international and remote working environments
• Ability to manage sensitive relationships and information
• Experience with remote collaboration software such as G-Suite, Slack, Trello, and Zoom
• Available to operate at least 5 hours during the typical US Eastern Time Zone workday (9 am-5:30 pm) to collaborate with other staff and to join weekly organizational staff meetings

Desired Qualifications:

• Professional fluency in a second language, preferably Spanish, Portuguese, or French
• Experience organizing online and in-person events; and
• Experience in graphic design utilizing Canva or similar.

Salary and Benefits: The salary for this position ranges from $40,000-45,000annually, depending on experience. EcoAgriculture Partners offers a full benefits package, including health insurance for employees and family, retirement plan contributions, and sick and personal leave.

Commitment to Diversity: EcoAgriculture Partners is committed to creating a erse, equitable, and inclusive workplace. We strive to hire iniduals from different backgrounds and perspectives to bring valuable insights and ideas to our team. We look forward to applications from candidates who share our values. The successful applicant will be available to work during most normal business hours on the U.S. East Coast. Candidates based in the U.S. must already have legal work status.

Location:  US Locations Only; 100% Remote; Part-Time

Boldly is the leading provider of remote executive assistant services and we’re seeking part-time and full-time remote Executive Assistants to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As a Boldly Employee, you will have the best of both worlds. Like a freelancer, you will have the opportunity to choose the clients you support based on company values and your preferences—and you’ll have the flexibility that comes with setting your own schedule within standard US business hours. Alongside that flexibility, you’ll have the stability of being a W2 employee working a set number of hours each week and hassle-free payment for your work every two weeks. You’ll create long-term partnerships with the executives that you assist and gain valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You are a Jack or Jill of all trades with at least 7 years of experience serving as a virtual executive assistant or administrative assistant and have experience providing outstanding support to multiple clients or executives simultaneously. At this point in your career, your #1 priority is to work fully remote with a company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, organized, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Pay ranges between $24-$30 an hour with regular pay raises throughout your tenure. (The higher end of the salary range is reserved for existing employees who demonstrate strong performance over time. For new team members, initial compensation is determined by geographical location, with those in CA, WA, MA, NJ, or NY receiving $26 per hour, while those in other locations receive $24 per hour.)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only