Temporary Finance Professional

undefined:Ithaca, New York

Category:Finance, Budget & Planning

Job ID:WDR-00056310

widget:Full time

What You Will Do

The Financial Analyst will serve as a strong customer service-minded team member who provides high level, confidential financial support to the Lab.  As Financial Analyst for multiple Lab programs, you will facilitate and support program initiatives as set by the executive director, center directors and the Lab’s strategic plan. Provide oversight and direction for financial and administrative operations including the following:

• Serve as a financial business partner to supported programs, developing deep understanding of programmatic activities, providing the other Financial Analyst and programmatic staff with decision support guidance on every aspect of sound business practices, regulation and policy compliance, funding opportunities, cost reductions, etc.

• Oversee all program accounting activities and collaborate to create and monitor annual budgets, including monthly financial reports and account reconciliations;

• Develop financial projections and work with finance and program staff to develop and maintain effective funds management strategies based on the mix of resources and projects;

• Provide strong financial management and stewardship support, identifying and adopting best practices, streamlining processes, and educating program staff on sound business practices; 

• Serve as support for program principal investigators (PIs) and project leaders regarding all aspects of grant and contract proposal submissions and management through closeout;

• Partner with the Lab’s Director of Administration, Manager of Finance and Contracts, and other members of the finance team to ensure compliance with sponsoring agency guidelines and CU policies;

• Act as liaison and foster strong working partnerships with Cornell and CALS central offices, account managers at corporate businesses and granting agencies, Office of Sponsored Programs, and other parties;

• Plan, assign, schedule and coordinate workflow related to financial activity and reporting within the programs; 

• Collaborate with Human Resources staff and program directors to manage effort distribution for program personnel across all funding sources;

• Represent the Lab on Cornell and CALS projects/committees as requested.

Position has direct reporting relationship to the Manager of Finance and Contracts. 

What We Need

We are looking for someone with an excellent work ethic who is organized and passionate. Additionally, we need someone who has the following:

• Bachelor’s degree in accounting and/or business administration. 3-5 years of financial/accounting experience in academic, research or not-for-profit organizations. 

• Proficient with computer applications for financial management and reporting (MS Excel, Word, Access); proven ability to prepare accurate and timely financial reports useful to end user for decision making. 

• Excellent oral/written communications and time management skills essential. 

• Ability to work in a dynamic environment with a erse group of co-workers and collaborators while providing excellent customer service. 

• Must be able to use sound judgment in decision making and in accomplishing tasks that are urgent or of a sensitive or confidential nature, balance conflicting priorities, and make decisions from a range of choices.

• Proven ability to find creative solutions when complex issues arise.  

• Strong working knowledge of budgeting and accounting principles and practices, grant and contract management, partner agreements such as MOUs and MOAs, personnel policies and procedures, conflict management and exposure to contract negotiations.

• Demonstrate strong analytical skills. 

• Attention to detail, accuracy, and organizational skills are critical. 

• Must be able to work independently, while collaborating as part of a team.

• Able to build strong working relationships to solve problems and achieve common goals.

• Ability to advocate for iniduals from a broad range of backgrounds. 

• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills, this may be the role for you!  There are a few other qualifications that we would view as incredibly helpful in this role, including:

• Bachelor’s degree; 7-10 years of financial/accounting management experience.   

• Experience with Cornell policies and procedures in grant and contract management (Research Administration Certificate Program completion, formal Sponsored Financial Services (SFS) training), procurement, and accounting.

This is a temporary, full-time position at 100% FTE, 40 hours per week and will be located in Ithaca, New York. This is a six-month term appointment with potential to renew up to a year, contingent upon available work, funding, and performance.

This position is eligible for a hybrid work arrangement. Employees typically perform this role two to three days per week within New York State and on-site two to three day per week in Ithaca, New York. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time.

Rewards and Benefits

Competitive compensation, generous time-off, and great benefits

The compensation range for this position is 77,830 – 80,000 annually.

You must submit both a resume/CV and a cover letter.  ​

University Job Title:

Temporary Finance Professional

Job Family:

Temporary Finance/Budget/Planning

Level:

No Grade - Annual

Pay Rate Type:

Salary

Remote Option Availability:

Hybrid

Project Administrative Assistant

undefined:Ithaca, New York

Category:Administrative Support

Job ID:WDR-00056306

widget:Full time

 The Opportunity

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a full-time term Project Administrative Assistant position in the K. Lisa Yang and Hock E. Tan Institute on Employment and Disability (YTI) in the Extension/Outreach Division. This position provides program support for externally funded research projects.

Key Responsibilities

• Provide program coordination assistance to project personnel for disability related projects

• Schedule and organize meetings, training sessions, webinars

• Take, edit and distribute meeting notes and document action items

• Provide extensive customer service support via email and phone

• Proof, copy edit, and format written materials

• Create Section 508-compliant presentations and materials

• Prepare and send surveys

• Maintain project timelines and track output

• Assist in grant proposal preparation

• Perform general administrative and fiscal duties

This is a full-time (39 hours/week), one-year fixed term Contract College position based in Ithaca, NY. The term appointment runs through December 31, 2026. This position follows a 3:2 campus-to-home hybrid work arrangement, with Tuesdays and Wednesdays designated as required in-office days. This hybrid work arrangement is subject to change at any time. Core business hours are Monday through Friday, 8:00am to 4:30pm.   

What We Need

We are seeking a team member who is detail-oriented, tech savvy, and a strong communicator. Additionally, you will: 

• Hold an Associate’s degree and two to four years of experience in an office setting or equivalent combination of education and experience.
• Possess the aptitude to work independently.
• Have experience exercising discretion and independent judgment.
• Have the ability to interact tactfully with erse groups of iniduals.
• Demonstrate the propensity to take initiative and be a proactive team member.
• Have outstanding organizational skills and strong attention to detail.
• Demonstrate excellent written and verbal communication skills, including proofreading and editing skills and experience taking meeting minutes.
• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook calendar.
• Be experienced at utilizing online meeting platforms such as Zoom or Microsoft Teams.
• Display strong customer service skills and attitude.
• Successfully oversee and prioritize multiple tasks under pressure within a busy office environment.
• Have prior experience with meeting and event planning.
• General database operating knowledge.
• Experience modeling values that support inclusion, belonging, and wellbeing.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include: 

• Bachelor’s degree strongly preferred.
• Five or more years of experience in an office setting (preferably research based).
• Working knowledge of document and internet accessibility standards desirable.
• Experience making documents accessible.
• Experience editing and uploading manuscripts, correspondence, reports, documents, forms, charts and/or other media to project websites.
• Document layout design experience: applying templates, organizing page layouts, selection of artwork to accompany documents.
• Prior experience working with Adobe InDesign, Acrobat Professional, HTML or other web development tools desirable.
• Experience with project planning/management software.
• Experience with Qualtrics or similar survey software
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Experience with grant submission process.
• Experience with webinar customer service and platforms including use of advanced collaboration features.
• Knowledge of Cornell University fiscal policy and systems.
• Knowledge of various disability-related programs.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role
  remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive
  multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State inidual tax reporting and withholding for this position. Additional inidual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and ersity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. 
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. 
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa Sponsorship is not available for this position.

   University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$26.41 - $30.69

Remote Option Availability:

Hybrid

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

Project Coordinator I

locations

Remote-MI

time type

Full time

job requisition id

1623953

Position Purpose: Provides support with various activities and projects.

• Track and coordinate projects to ensure prescribed activities are carried out in accordance with specified objectives.
• Act as a liaison between department and project management software or key project personnel.
• Coordinate various projects as assigned. Assist in ensuring compliance with departmental policies.
• Coordinate with key personnel to perform functions as determined by departmental needs.
• May act as backup to the Administrative Assistant function.

Education/Experience: High school diploma or equivalent. Bachelor's degree in lieu of experience. 3+ years of administrative experience providing support to two or more people simultaneously. Project Coordination experience preferred.

Pay Range: $22.79 - $38.84 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

The Billing Specialist administers all aspects of the invoicing process to include creating, distributing and closing client invoices and vendor payments. Looking for a candidate in CT, MT, or PT zones as that is the area in which this role will be supporting.

Job Responsibilities 

• Create and process client, consultant, and vendor invoices accurately and timely, verifying compliance with organizational policies and contract payment terms. 

• Make appropriate changes/reclassifications.

• Codes expenses, verifies and pays invoices, receives and posts receipts, reconciles balances, and maintains records within financial systems and other repositories. 

• Assist with new project setup to include billing and project folders. 

• Maintain the integrity of time transfers. 

• Review and research any unbilled time.

• Order certificates of insurance. 

• Takes appropriate action with delinquent accounts, and researches and resolves concerns or discrepancies. 

• Process accounts payable and expense reports accurately and promptly. 

• Support Project Accountants with additional accounting responsibilities, as needed.

• Provide additional transaction support regarding project time and expense activity.

  Education and Work Experience 

• Education Bachelor Degree in Finance or Accounting, or equivalent work experience. 

• Work Experience 3-5 years’ or more related business experience. 

  Knowledge, Skills, and Abilities

•  Familiarity with professional services and/or the AEC industry preferred. 

• Understanding of basic project accounting policies and procedures. 

• Experience with working with Accounts Receivable and Accounts Payable processes. 

• Ability to prioritize and manage deadlines. 

• Detail-oriented and organized. 

• Strong mathematical and computer skills. 

• Intermediate Microsoft Office skills, including Excel. 

• Prior experience with Vision / Deltek Vision preferred. 

• Ability to learn new systems and processes quickly. 

• Strong verbal and written communication skills. 

• Ability to communicate effectively with iniduals at all levels and disciplines.

Sr. Administrative Assistant – Omaha, NE (Hybrid)

Location: Nebraska

You will play a pivotal role in ensuring seamless operations for several leaders in our Health and Annuities area. From managing calendars and coordinating travel arrangements to producing complex business documents and providing advanced administrative support, you will be at the heart of our day-to-day functions. Your ability to handle confidential information with discretion, collaborate effectively with internal and external stakeholders, and adapt to a fast-paced environment will be critical to your success in this role.

WHAT WE CAN OFFER YOU:

• Estimated Salary: $28.00 - $34.00, plus annual bonus opportunity 
• 401(k) plan with a 2% company contribution and 6% company match.
• Work-life balance with vacation, personal time and paid holidays. See our benefits and perks page for details.
• Applicants for this position must not now, nor at any point in the future, require sponsorship for employment.

WHAT YOU'LL DO:

• Independently manage multiple calendars, schedule meetings, reserve conference rooms, and coordinate technical resources with sound judgment. 
• Plan and execute events and engagement activities, including scheduling, space reservations, catering orders, and on-site setup support to ensure successful outcomes. 
• Coordinate comprehensive travel arrangements and itineraries, liaising with key partners and ensuring clear, timely communication. 
• Maintain team and segment-wide communication channels by tracking utilization, updating content, and ensuring information is organized and accessible. 
• Provide advanced administrative support across complex business functions, including producing business documents and presentations, handling confidential information, and supporting programs and projects with discretion and efficiency.

WHAT YOU’LL BRING:

• Strong business operations knowledge with advanced proficiency in PCs, multifunction printers, M365 (SharePoint, Viva Engage, OneNote, Outlook, Word, PowerPoint, Excel), and Copilot to enhance productivity and accuracy. 
• Exceptional verbal and written communication, including proofreading and maintaining high-quality business materials, while building effective partnerships with internal and external stakeholders. 
• Proven time management and organizational skills, with sharp attention to detail, analytical thinking, sound decision-making, and the ability to troubleshoot and apply creative solutions. 
• Collaborative and approachable team member who works effectively both independently and in group settings across erse environments. 
• Highly adaptable, committed to continuous learning, and skilled in multitasking and coordinating business activities or events while maintaining strong attendance, meeting deadlines, and delivering accountable results. 
• You promote a culture of ersity and inclusion, value different ideas and opinions, and listen courageously, remaining curious in all that you do.
• Ability to work at our office located in Omaha, NE in a hybrid environment.

PREFERRED:

• Ability to apply a background knowledge of the Company as well as the policies, procedures and practices of the assigned organizational area. 
• Knowledge of the organizational structure and key business partners.

Legal Assistant

locations

United States

time type

Full time

job requisition id

JR5982

Location:

Remote Position

Pay Range:

$20.78 - $36.53

Position Summary

Provides administrative support to Legal Department attorneys and staff by handling essential administrative and operational duties to support business goals. Assists Contractor Administrator with assignment and tracking of legal matters, serving as a liaison between the Legal Department and other department business partners to manage projects, timelines, and increase efficiencies. Drafts form documents and correspondence, prepares redlines as necessary, prepares and updates spreadsheets, tracks expenses and legal invoices, and performs other general administrative tasks or special projects as directed.

Primary Key Performance Areas

PA 1 – Administrative

Supports Corporate business goals

• Prepares and revises documents and correspondence, and prepares redlines, as requested.

• Tracks expenses and legal invoices and prepares spreadsheets for same.

• Tracks status of closing transitions, NDAs, fictitious names, and entity formations and updates or creates spreadsheets.

• Ensures closing binders are saved to the client/matter.

• Represents the Legal Department by communicating and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to the attorneys and/or paralegal.

• Monitors email correspondence to maximize the attorneys’ work schedules and to assist in anticipating changes in transaction preparation requirements.

• Takes initiative and performs other general administrative tasks or special projects as needed or requested.

KPA 2 – Development and Support

Supports the Legal Request Workflow Process

• Identifies new applications and enhancements to existing applications to increase productivity of the Legal Department.

• Secondary point of contact for project requests.

• Coordinates with internal departments for successful completion of projects.

• Distributes requests to appropriate Legal Department personnel as requested. Coordinates with the Contract Administrator to oversee project workflow and track completion.

KPA 3 – Communications & Reporting

Communicates with internal and external business partners

• As requested by the Contract Administrator, reviews incoming requests; coordinates with internal departments for additional information for project development; and assigns to appropriate Legal Department personnel.

• Interacts with all co-workers, physicians, patients and others in a positive manner to illustrate the company as helpful and encouraging to both internal and external customers.

• Exercises good and independent judgment in a variety of situations including interacting with internal and external customers.

KPA 4 – Special Projects

Completes Special Projects

• Performs special projects as directed by Corporate Counsel, including, but not limited to, tracking ongoing litigation, hold notices, and submission to insurance of notice of claim.

• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests/special projects and exploring opportunities to add value.

• Partners with IT and outside vendors for Legal Department software upgrades and training.

Position Qualifications

Education

• High School Diploma required

• Associates or Bachelor’s Degree preferred

Minimum Relevant Experience

• Minimum 3 – 5 years’ experience in office environment (legal environment preferred); health care, or corporate environment

• Experience managing matter intake, workflow, or project tracking systems preferred

Skills

• Strong organizational and time management skills; able to manage multiple assignments with competing deadlines.

• Advanced proficiency in Microsoft Word, Outlook, and document management systems.

• Ability to collaborate effectively with professionals in a corporate environment.

• Attention to detail, discretion, and ability to work independently.

• Proven ability to maintain confidentiality and demonstrate sound judgment.

• Experience with contract management or legal matter tracking tools a plus.

Location: Remote/Home

Job Description:

ROLE TITLE: Teacher Leadership Coordinator (Pre-Service Seasonal Staff)

TEAM: Pre-Service

APPLICATION DEADLINE: January 16, 2026, at 11:59 PM ET

LOCATION: Flexible

WHAT YOU'LL DO

The Teacher Leadership Coordinators (TLCs) are responsible for managing operations and coaching a group of approximately 10-15 Teacher Leadership Facilitators (TLFs). TLCs will lead their team of facilitators, who are responsible for leading corps members toward Pre-Service Teacher Leadership learning outcomes. TLCs are leaders within Pre-Service Hubs, partnering closely with regional staff members and consulting as needed on teacher leadership. TLCs are managed by a Dean who will work closely with a full-time TFA staff member on the Program Strategy & Design Team.

WHAT YOU'LL BE RESPONSIBLE FOR

Spring Training

• Facilitate regular, synchronous, virtual training experiences for TLFs such that they:

  • Cultivate a learning community for themselves and CMs

  • Internalize Teacher Leadership, Learning Environment, and Judgment Building content

  • Strengthen their skills in dialogical and responsive facilitation

  • Engage in public practice through rehearsals and self-organized spaces

• Facilitate regular, synchronous, virtual training experiences for other staff members

• Meet with TLFs in regular one-on-one check-ins to establish strong working relationships, provide tailored coaching, and increase their readiness and effectiveness in their roles

• Collaborate with a Dean in regular one-on-one check-ins to establish a strong working relationship, develop plans of support for TLFs, and monitor progress of how summer staff are meeting spring learning outcomes related to Teacher Leadership

• Utilize and support others in their engagement with the systems and structures needed to achieve outcomes (i.e., Docebo, Slack, incident reports, etc.)

• Internalize the arc of learning and curriculum for Teacher Leadership Seminars, Learning Environment Sessions, and Judgment Building Clinics

• Complete 7-10 hours of work per week throughout the spring training period

• Engage in regular synchronous, virtual training experiences in the spring, including 1:1 check-ins with a Dean and role-specific meetings with other TLCs

Corps Member Training and Practicum

• Manage TLFs to set up systems and complete baseline operations to facilitate (Docebo navigation, Zoom links, absences and coverage, etc.)

• Observe TLFs weekly and engage in conversation to support facilitator strengths and areas for growth as they work to lead towards outcomes

• Analyze data from TLF sessions regularly to identify trends and take strategic action accordingly with your cohort of TLFs and Pre-Service Hub

• Coach TLFs to best support CM learning and development around accelerating teacher leadership

• Facilitate TLF meetings to collectively analyze CM learning outcomes, adjust plans in response to CM feedback, rehearse upcoming sessions, and attend to their wellness

• Support TLFs to navigate mindsets and actions misaligned with TFA’s Commitment to People, Community, & Pursuing Opportunity For All, and facilitate or engage in restorative conversations

• Collaborate with other Pre-Service leaders in regular formal and informal touchpoints to ensure staff are operating as people-centered leaders

A WEEK IN THE LIFE

Over the course of any week, the TL Coordinator will spend time:

• Observing and responding to potential imbalances in interpersonal and group dynamics

• Examining decision-making in the ways you facilitate, manage, and provide feedback

• Supporting your team to develop an orientation towards promoting fairness and making connections between their work and other aspects of Pre-Service programming

• Encouraging interactions that foster a sense of belonging among people of all backgrounds

YOUR EXPERIENCE

Your areas of knowledge and expertise that matter most for this role (minimum qualifications):

• Bachelor's degree

• At least 5-7 years of professional work experience required, with at least 4 years in direct teacher leadership work and development with adults

• At least 3 years of ECE-12 teaching experience with demonstrated student success

• At least 2 years directly managing and/or coaching adults to strong outcomes

• Exemplary ability to train and coach adults to reach teacher leadership outcomes as effective facilitators of adult learning

• Human-centered approach to people management

• Exemplary relationship-building skills, particularly in situations demanding clear communication of priorities and/or quick consensus-building

• Fostering a collaborative team environment in Zoom and other virtual platforms

• Making decisions that are human-centered and informed by data

• Strong contextual knowledge of teacher leadership and adult learning/facilitation principles, strategies, and tools

• Outstanding ability to directly facilitate nuanced teacher leadership experiences and programming with adults in virtual settings

• Fluency with and/or ability to quickly learn various tech platforms

• Committed to giving and receiving feedback

• Ability to work occasional weekend or evening work hours

BONUS (preferred qualifications)

• Previous TFA Pre-Service, Virtual Summer Teacher Training, or Institute experience strongly preferred, but not required

YOUR FUTURE TEAM

Our Pre-Service training team will prepare teachers to provide students with a high-quality education and to pursue a lifetime commitment to advancing educational excellence. Learning will be focused on concepts that sit at the heart of our work.

YOUR COMPENSATION

The TL Coordinator role is compensated $41.54 per hour throughout the entire commitment. Compensation for all Pre-Service positions is competitive and determined based on role responsibilities.

DURATION

The start date for the TL Coordinator role is March 23, 2026, and ends on July 25, 2026. During the first two weeks, you will spend time onboarding and familiarizing yourself with our systems. Training for TLCs begins the week of April 4th, 2026. Check out the Pre-Service Start Wave and Practicum timelines here.

ADDITIONAL INFORMATION

TLCs are expected to be online and available Monday to Friday throughout the business day, as well as some evenings and weekends as needed.

ADMINISTRATIVE ASSISTANT

FTE 1.0

Clerical

REMOTE, US

Requisition ID: 1009

Salary Range:$18.00 To $23.00 Hourly

SUMMARY:

Responsible for the daily administrative support for the Federal Independent Dispute Resolution Entity (IDRE) review process operations as well as project support and other activities as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assume all administrative responsibilities for IDRE operations including data entry and downloading and uploading case documentation to and from the IDR/IIDR and the Federal IDR portals.
• Communicate with providers, payers, and internal staff regarding claim statuses and documentation needs for IDR.
• Work closely with the Federal IDRE team to ensure proper IDRE case tracking.
• Monitor emails (disputes) and follow up as needed to ensure timely case progression.
• Respond to external and internal customer email and phone inquiries including answering case status questions and directing messages to the appropriate team member(s).
• Work with the team to meet daily processing targets.
• Generate and send email correspondence using templates.
• Collaborate with the finance department to coordinate and send appropriate notification correspondence.
• Develop various tracking spreadsheets and other program templates.
• Handle incoming and outgoing communications for aforementioned program.
• Assist team with organizing case documentation including creating folders and establishing other methods to organize incoming and outgoing case materials.
• Assist with data entry, report generation, and administrative tasks related to dispute resolution.
• Update appropriate spreadsheets with information obtained from received documents.
• Assist team members with scheduling internal and external meetings.
• Ensure compliance with all Company policies.
• Adhere to all relevant compliance regulations (Health Insurance Portability and Accountability Act, Federal Information Security Management Act, URAC, Centers for Medicare & Medicaid Services, Federal Acquisition Regulation (FAR))
• Other duties as assigned

EDUCATION AND EXPERIENCE:

• Associates Degree or equivalent combination of education and experience required
• Minimum two years’ experience in an administrative support position required.
• Ability to stay on task and complete duties by assigned deadlines required.
• Knowledge of medical terminology a plus
• Experience with complex technological systems.
• Proficient in Microsoft Office Suite software.
• Visio experience preferred.

EOE/VET/Disability

*Must be able to work M-F normal business hours in EST.

Title: Lead Generator (Part-Time)

Remote Corporate Part time LG-1

Location: Texas, United States

Department: Corporate

Job Description: Description

The Lead Generator is responsible for monitoring and reviewing announcements from various U.S. Government contracting portals and identifying potential Requests for Information (RFIs), Requests for Proposals (RFPs), Sources Sought, and related procurement notices that may align with the company’s capabilities and strategic priorities. Working under clearly defined guidance and criteria provided by Business Development leadership, the Lead Generator evaluates opportunities for basic relevance and completeness and elevates qualified opportunities for further review. This role is execution-focused and does not involve independent capture decisions, pricing, or proposal strategy. 

Responsibilities:

Government Opportunity Monitoring 

• Monitor daily procurement announcements across multiple government portals, including but not limited to: 

• SAM.gov 

• eBuy (GSA) 

• SeaPort-NxG 

• Other agency-specific or contract-specific portals as directed 

• Track updates, amendments, and due-date changes to relevant opportunities

Initial Opportunity Screening 

• Review RFIs, RFPs, Sources Sought, and related notices against established screening criteria, including: 

• Contract vehicle eligibility 

• NAICS codes 

• Customer/agency alignment 

• Scope compatibility with company capabilities 

• Security clearance or compliance requirements 

• Flag opportunities that meet the defined threshold for further Business Development review

Opportunity Documentation & Reporting 

• Enter identified opportunities into the company’s CRM or opportunity-tracking system 

• Capture key data elements such as: 

• Agency and contracting office 

• Opportunity type and number 

• Response deadlines 

• Contract vehicle 

• Set-aside type (if applicable) 

• Prepare brief summaries or annotations using standardized templates

Coordination & Communication 

• Route qualified opportunities to Business Development leadership in accordance with established workflows 

• Respond to requests for clarification or follow-up research 

• Participate in regular check-ins or pipeline review meetings as requested

Process Adherence 

• Follow documented procedures, guidance, and screening checklists 

• Maintain consistency, accuracy, and timeliness in opportunity identification 

• Escalate questions or ambiguities rather than making independent determinations

Work Environment & Schedule 

• Non-exempt position; eligible for overtime in accordance with company policy and applicable labor laws 

• Primarily computer-based work requiring extended periods of screen time 

• Standard business hours, with flexibility based on announcement cycles and deadlines

Physical Requirements 

• Ability to sit or stand for extended periods 

• Ability to operate a computer and standard office equipment

Technology & Solution Providers utilized in this role at ProSync:

Adobe Systems / Adobe Creative Cloud: Creative software suite (Photoshop, Illustrator, InDesign, Acrobat, etc.) used to design documents, proposals, marketing materials, graphics, and to edit/secure PDFs.

CallTower: Cloud communications and unified communications as a service (UCaaS) platform for VoIP phones, Teams/Zoom/voice integration, and call routing.

CCSI / eFax: Service for sending and receiving faxes via email or web portal—used when fax is required for clients, government forms, or contracts.

Deepnet Security: Multi-factor authentication (MFA) and security token solutions used to secure logins to VPNs, applications, and other systems.

eFax: Cloud fax platform used to send and receive faxes electronically via email or web, replacing traditional fax machines.

Google / Google Workspace (G Suite): Cloud productivity suite (Gmail, Calendar, Drive, Docs, Sheets, Meet, etc.) used for email, document collaboration, file storage, and internal communication.

Workable Hiring Platform: Applicant tracking system (ATS) used to post jobs, manage candidates, track interviews, and coordinate hiring workflows.

Microsoft: Vendor of Windows, Office (Word, Excel, PowerPoint, Outlook), Microsoft 365, Azure, Teams, etc. Used for operating systems, productivity tools, collaboration, and cloud services.

OpenAI: AI platform used for language models and AI services (chatbots, text generation, code assistance, document analysis, etc.) integrated into workflows and products.

Parchment (University Docs): Service used to request, verify, and exchange academic transcripts and credentials—often for hiring, verification, and onboarding.

Pitney Bowes: Mailing and shipping solutions provider (postage meters, mailing software, address validation) used to send physical mail and manage postage.

Bloomberg Government: Research and intelligence platform focused on government spending, policy, and opportunities—used for BD, market research, and tracking government contracts.

Goldfax: Virtual fax solution that integrates with email and multi-function printers, used to send and receive faxes electronically while keeping centralized records.

Requirements

• High school diploma or equivalent (Associate’s degree preferred) 
• 1–3 years of experience in an administrative, research, or business support role 
• Ability to read and understand structured government notices and solicitation documents 
• Strong attention to detail and organizational skills 
• Proficiency with Microsoft Office (Outlook, Excel, Word) and web-based portals 
• Ability to follow written guidance and standardized processes 
• Strong written communication skills for summaries and data entry

Preferred Qualifications 

• Prior exposure to government contracting or federal procurement environments 
• Familiarity with RFIs, RFPs, and Sources Sought notices 
• Experience using CRM or opportunity-tracking systems 
• Basic understanding of NAICS codes, contract vehicles, or set-aside categories

Title: Administrative Assistant

Location: St. George, UT 84790

Job Description:

This role supports a Financial Advisor working with a well-established financial services organization that focuses on helping middle-income families improve their financial well-being. The client provides straightforward financial education and offers solutions such as term life insurance, investments, and debt-management guidance. Their mission is to help iniduals and families make informed financial decisions and build a stronger financial future.

About the Role:

We are seeking a reliable and motivated Remote Administrative Assistant to support a Financial Advisor with daily administrative and client-service tasks. This position is ideal for someone who has strong computer skills, communicates well, and is eager to learn within the financial services environment. No extensive experience is required just a positive attitude, professionalism, and willingness to grow.

Key Responsibilities:

• Send, respond to, and manage emails using Microsoft Outlook.
• Make and receive phone calls on behalf of the Financial Advisor.
• Prepare, edit, and organize documents.
• Schedule meetings and manage calendars.
• Create and maintain reports.
• Assist with general administrative and organizational tasks.

Required Qualifications:

• Basic computer proficiency.
• Familiarity with Microsoft 365 (Word, Excel, Outlook, Teams).
• Strong verbal and written communication skills.
• Ability to work independently and manage time effectively.
• Willingness to learn new tasks and tools.

Compensation: $15.00 - $17.00 per hour

About Us

Frontall has been helping connect companies with qualified talent since 2011. Specialized in HR Solutions, our purpose is to provide workers with the right tools to achieve professional excellence and, therefore, supply our clients with highly proficient staff.

We have gained a strong presence around South America by providing professional workforce to businesses, managing over 23,000 employees over the years, and also assisting talents to find great career opportunities.

We are constantly expanding our frontiers, which has enabled us to grow on an international level with several service locations in North America and South America.

At Frontall, we invest in training employees to help our clients find skilled personnel ready to serve the company with motivated and thirsty performances.

We offer complete solutions for technical, operational, and administrative areas. Also, job seekers can find great job opportunities as well as training and courses to help them develop their skills and grow professionally.

Title: Part Time Clerk - AZ Mesa

Location: Mesa United States

Job Description:

To meet the needs of the Church, we seek to build teams that represent the erse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

Job Description

This role helps to foster self-reliance, care for the poor and the needy, and provide opportunities for giving and service by: helping members become economically and emotionally self-reliant; providing access to essential food and clothing items, helping members prepare for and respond to disasters; and providing humanitarian aid to relieve suffering; thus furthering the mission of the Church.

This position provides entry level secretarial and clerical support to the manager and/or counselors in an office. The incumbent maintains a confidential, client friendly atmosphere. The number of on-call clerks needed in an office and the number of hours they each work will depend upon the number of hours worked by on-call counselors.

Responsibilities

1. Uses personal computers and other standard office equipment and software programs.
2. Screens phone calls, mail, and visitors for assigned managers/counselors.
3. Keeps track of assigned managers/counselors calendars and makes appointments on software.
4. Creates and maintains database and files.
5. Follows standard Family Services Policies and Procedures.
6. Keeps work area in a clean, safe and orderly condition.
7. May provide back-up support for Advanced MD and Bluestep.

Qualifications

1. Demonstrated proficiency in secretarial skills normally developed with at least 1 year of experience or comparable training.
2. Must be proficient with Microsoft products.
3. Must be able to type 60 words per minute.
4. Must have excellent interpersonal and telephone skills.
5. Must be able to handle sensitive and confidential matters.
6. Ability to work with basic computer functions.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified iniduals with known disabilities.

• Job Identification372328
• Job CategoryAO - Administration/Operations
• Locations 235 South El Dorado Circle, Mesa, AZ, 85202, US(On-site)
• Job SchedulePart time
• Regular or TemporaryTemporary
• Worker TypeEmployee
• Number of Openings1
• Worthiness QualificationMust be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• Posting Notice/More InfoPlease note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.

Executive Assistant

locations

Hybrid - Texas (Westlake)

time type

Full time

job requisition id

R0013877

Job Description:

Executive Assistants handle a wide range of administrative and executive support related tasks and work independently with little supervision. They work with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of integrity and confidentiality.

Who you’re committed to being:

• You enjoy learning and are open to new ways of doing things.

• You are not afraid to be yourself, experiment, make mistakes and learn from them, ask questions, or voice your concerns.

• When communicating you are self-aware, insightful, and proactive.

• You are a team member first and inidual contributor second. You are aware that high-performing teams are only as strong as their weakest link.

• You believe in continuous improvement and request frequent feedback from others.

What you’ll do:

• Maintain appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel

• Coordinating time by reading, researching and routing correspondence, drafting letters and documents

• Prepare and submit expense reports

• Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics

• Collecting and analyzing information to prepare reports and prep executive for meetings

• Provide historical reference by developing and using filing and retrieval systems and potentially recording meeting discussions

Experience you’ll bring:

• Experience operating in a fast growing company; tech company experience preferred

• Experience supporting revenue or customer success leaders

Requirements:

• Experience in supporting Senior executives and leaders at SaaS Engineering companies

• High-level communication, writing, and time management skills

• Show resourcefulness and demonstrates the ability to work well under pressure

• Hybrid Work Model: This role follows a hybrid schedule, with on-site work at our Westlake/Dallas, TX office Tuesday through Thursday and remote flexibility on Mondays and Fridays. This approach helps us collaborate more effectively, make decisions more quickly, and build a stronger culture, while still providing flexibility.

  Why you’ll love working here:

• We’re a blended workplace, where team members work remotely or in a hybrid setup depending on their role and location

• We’re mission driven and guided by our culture pillars

• We have a strong commitment to ersity and belonging

• We cultivate a culture of trust, autonomy, and collaboration

• We’re lifelong learners and champion team member growth and advancement

• We’ve got you covered - team member benefits include competitive compensation packages, medical coverage, unlimited PTO, wellness reimbursements, Pluralsight subscription, professional development funds and more.

Physical Requirements:

This role is primarily performed in an office or home office setting and involves standard computer-based work.

Pay Transparency:

The annual US base salary range for this role is $66,664 - $92,622 USD. Actual compensation will depend on location, skills, experience, and other factors. Additional benefits and bonuses may apply.

Digital Operations Coordinator

locations

United States

time type

Full time

job requisition id

R4881

As a Digital Operations Coordinator you’ll be responsible for supporting the senior leadership of Hagerty’s Digital team with an emphasis on strong organizational skills, clear communication, and the ability to manage details across multiple priorities. Central to helping the leadership team stay focused and effective, you'll coordinate meetings and travel, streamline workflows, and proactively keep projects moving. We’re looking for someone who is highly organized and dependable but also takes initiative. We want someone who doesn’t wait to be asked, spots gaps before they become issues, and enjoys helping the team stay a couple steps ahead of what’s coming.

What you’ll do

Executive Support & Strategic Partnership

• Serve as the primary support to the Senior Vice President of Digital Marketplace (SVP), owning a wide range of operational and administrative duties.
• Hold regular check-ins to align daily, weekly, and quarterly priorities.
• Anticipate needs and proactively deliver information, resources, and context to increase executive productivity.
• Manage the calendar, travel bookings, and meeting schedules to ensure smooth daily operations.
• Act as a strategic partner by planning ahead, tracking key deliverables, and managing time around high-priority initiatives.
• Handle confidential information with discretion, sound judgment, and professionalism.

Business Operations, Project Management & Process Improvement

• Plan and administer all operational activities related to the SVP’s role. Meet regularly to stay informed on business news and stay on top of business priorities and anticipate needs of the team.
• Provide information and deliverables to help the SVP be more productive and effective in his role.
• Maintain oversight of executive and departmental workflows, ensuring alignment to business goals.
• Orchestrate projects and initiatives involving the SVP and their leadership team.
• Track and report on the progress of strategic projects, ensuring milestones are met and roadblocks are escalated.
• Collect input, gather data, and organize next steps to move projects requests forward
• Review, update, edit, and deliver high-quality documents and presentations for leadership or cross-functional use.
• Monitor and report on key performance indicators (KPIs), providing variance updates and alignment to goals.
• Partner with business and functional leaders to align communications and follow-through on initiatives.
• Drive continuous improvement by identifying inefficiencies and streamlining processes.
• Proactively manage and complete multiple assignments on an ongoing basis and ensure deadlines are met
• Support and cultivate key partner relationships.

Communication & Documentation

• Provide weekly communications and business updates on behalf of the executive to key team members.
• Draft and prepare high-impact PowerPoint presentations, Word documents, and Excel reports.
• Attend leadership meetings, capturing notes, summarizing discussions, and tracking follow-up actions.
• Support the creation and review of quarterly rollout materials and monthly updates for business partner calls.
• Review documents and correspondence for accuracy and consistency before executive approval or distribution.
• Collaborate with finance and operations to support complete, accurate, compliant monthly and quarterly reporting processes.
• Maintain and manage dashboards and business reporting tools (e.g., One Page Plan, Monthly Scorecard, Board reports).

Meeting & Workflow Coordination

• Manage meeting agendas and logistics, including scheduling, room/virtual setup, and attendee coordination.
• Scribe meeting minutes, define clear action items, and ensure timely follow-up.
• Align with the SVP on meeting goals, content, and post-meeting outcomes.
• Coordinate and support off-site meetings and events, including lodging, transportation, and on-site logistics.
• Prepare and review travel schedules and credit card reconciliations, ensuring timely and accurate processing.

This might describe you

• Proven experience supporting C-level executives in a fast-paced, high-demand environment.
• Proven track record of calendar management, including complex scheduling across multiple time zones.
• Demonstrated ability to handle confidential information with the highest level of discretion and professionalism.
• Experience with travel coordination, including international and multi-leg itineraries, lodging, and expense reconciliation.
• Strong background in preparing executive-level communications, such as emails, reports, presentations, and meeting briefs.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools Slack, Zoom and Dropbox.
• History of organizing and supporting board meetings, leadership offsites, or cross-functional projects.
• Experience with gatekeeping and prioritization, serving as a strategic partner in managing executive time and focus.
• Ability to thrive in a high-pressure environment and juggle multiple priorities with a calm, proactive, and solution-oriented mindset.
• Prior experience liaising with internal and external partners, including vendors, clients, and investors.
• Ability to travel to onsite events quarterly (or more).

Other things to note

• This hybrid role will be based in Hagerty’s Traverse City office and will require working in office 3 to 5 days a week.
• Familiarity with public company requirements, including Sarbanes Oxley and key regulations, if applicable. For SOX compliant roles, responsible for designing, executing, and documenting internal controls where they have been identified as owners to prevent errors in financial reporting, processes, and business operations. Including attestation to the completeness, accuracy, and compliance of all financial reporting data, where applicable.

Department Liaison

Req #: R-316217

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

601 E ROLLINS ST

City:

ORLANDO

State:

Florida

Postal Code:

32803

Job Description:

• Composes and edits internal and external communications, web inquiries, presentations, spreadsheets, and other documents.
• Manages telephone systems, triages calls, provides , schedules consultation appointments, and offers accurate wayfinding information.
• Coordinates meetings, events, and educational offerings, including event setup/breakdown and communication with stakeholders.
• Acts as liaison between the department and community, attending and assisting at events, and facilitating communication between consumers, providers, and staff.
• Manages accounts receivable and payable, including budget tracking, contract maintenance, and monthly reports.

The expertise and experiences you’ll need to succeed:

QUALIFICATION REQUIREMENTS:

High School Grad or Equiv (Required)Basic Life Support – CPR Cert (BLS) – RQI Resuscitation Quality Improvement, Certified Medical Assistant (CMA) – EV Accredited Issuing Body, Certified Nurse Assistant (CNA) – EV Accredited Issuing Body

Pay Range:

$19.22 – $35.75

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Title: Executive Assistant

Location: San Francisco

About Us

Climate Lead empowers philanthropic leaders everywhere to take immediate and far-reaching climate action. Climate Lead equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide. We cut through the complexity by curating roadmaps in partnership with a erse network of experts to help philanthropists make a bold impact on climate from day one.

Summary

Reporting to the Executive Vice President (EVP), the Executive Assistant plays a key role in optimizing the work of the EVP. This role will own schedule coordination, meeting logistics, preparing meeting materials, arranging travel, team retreats, and supporting the daily work of the EVP. 

Managerial Responsibilities

This role does not have any managerial responsibilities.

Essential Duties and Responsibilities

Administrative Support to the EVP (75%)

• Manage the EVP’s calendar and time, performing complex scheduling across global time zones, actively maintaining project time requested, ensuring that issues and schedules are shared as appropriate. This requires scheduling complex meetings, frequently across time zones. 

• Arrange EVP’s international and domestic travel, meeting space, agendas, written materials, and assemble documents as needed to prepare for each.

• Ensure that the EVP  is fully briefed and prepared for meetings, events, and trips by proactively providing or obtaining background information for these commitments.

• Prepare, research, and compile materials for meetings and presentations, including PowerPoint presentations.

• Correspond with important stakeholders and partners on behalf of the EVP, including being copied directly into scheduling threads; ensure seamless continuity and timely response. 

• Proactively identifies constraints and proposes alternative solutions when scheduling, travel, or logistical priorities conflict.

• Ensure that files, both electronic and paper, are organized and current using Climate Lead’s systems.

• Coordinate team projects within established timeframes; assist the EVP in tracking deadlines and follow-ups.

• Proactively manage, complete, and process own expense reports as well as reports for the EVP. Provide support to EVP in processing invoices and contracts.

• Generate and implement ideas for systems, programs, and operational improvement to support the team and EVP’s work.

• Maintain collaborative relationships with peers and colleagues, contributing to a positive working environment in alignment with Climate Lead’s mission and values and as a representative of the EVP.

• With assistance from the EVP, formulate own learning and development plan and identify and seek out professional development opportunities, including networking, informational interviews, training, projects, etc.

Philanthropy Team Administrative Support (25%)

• Ensure overall smooth and effective daily administrative operations of the Philanthropy Team (this includes posting reminders on Slack, managing the Philanthropy Team calendar, etc…) 
• Assist in preparation, coordination, and execution of team-wide meetings, including calendar invitations; creating agendas; coordinating with guests; helping to prepare decks, mural boards and other presentation materials; disseminating necessary information before/after; managing Zoom bookings/troubleshooting, and taking meeting notes when needed. 
• Manage calendaring for Philanthropy Team retreats and partner with the Director, Philanthropy Team Operations on planning and logistics.
• Manage recruitment scheduling needs in partnership with the Talent Acquisition Partner.
• Facilitate seamless onboarding and integration for the EVP’s direct reports by creating clear, helpful onboarding materials and mapping out their first few weeks of key introductory meetings.
• Scheduling, coordination, and communication around EVP office hours.
• At the request of the EVP,  provide support to the team for complex calendaring and meeting prep. 
• At the request of the EVP, lead special projects or assignments (e.g., NYC Climate Week Partner Event tracker). 
• Generate and implement ideas for systems, programs, and operational improvement to support work of the team and EVP.

Success Criteria

• Exceptional Workflow and Time Management: Proactively initiates action, efficiently manages complex calendars and events, and resourcefully provides creative, proactive solutions to problems.
• Solution Orientation & Judgment: Comfortably navigates constraints by clearly communicating tradeoffs and proposing viable alternatives when ideal scenarios aren’t possible. Proactively problem-solves in service of the EVP’s priorities, bringing options forward rather than deferring solutioning.
• Prioritization and Flexibility: Expertly multitasks and prioritizes conflicting demands from all stakeholders, maintaining composure and flexibility while working effectively under pressure.
• Quality and Detail Orientation: Maintains exceptional attention to detail and accuracy across all responsibilities, with equal commitment to both administrative and strategic tasks.
• Collaborative Communication: Thrives in a fast-paced team environment, communicates confidently and professionally with a wide variety of iniduals, and able to clearly articulate if and when a rebalance is needed.

Required Experience

Knowledge, Skills, Abilities

• 5+ years of administrative work experience and 2+ years in a senior administrator/executive assistant role or equivalent.
• Past experience interacting with high-level leaders.
• Excellent written and verbal communication skills.
• Demonstrates patience, flexibility, a keen sense of tact and discretion, and a high level of professionalism.
• Highly proficient in Google Workspace (Gmail, Docs, Sheets, Slides), , project management software.
• Ability to work and adapt in a fast-paced, sometimes ambiguous environment, taking high-level direction and running with it independently.
• Strong ability to prioritize and manage others at all levels of the organization.
• Highly organized and “forward thinking” (i.e., looking ahead to deadlines and conflicts). 
• Ability to handle sensitive matters with discretion, highest integrity, and confidentiality.
• Experience coordinating and creating collaborative environments among organizations is preferred.
• Experience working in a startup or fast-growth environment is a plus.
• International work experience or past experience supporting leaders working internationally is a plus.

Salary Range: $130,500 - $145,000

Work Environment

The Climate Lead is headquartered in San Francisco, CA. This position operates in a hybrid environment and is based in our San Francisco, CA, office. Staff in the San Francisco Bay Area currently work in the office Tuesday through Thursday each week and typically work from a home location the other days.

At the Climate Lead, we value ersity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of or traits historically associated with race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.

Title: Dissertation Faculty (Chairs and Committee Members)

Location: Seattle United States

Job Description:

Category:Part-Time  onsite Teaching Faculty

Subscribe:New Job Alerts

Department:School of Business and Management

Locations:Seattle, WA

Closes:Open Until Filled

Type:Part-time

Position ID:174903  

About City University of Seattle:

City University of Seattle (CityU) is a distinguished and comprehensive private nonprofit university and an affiliate of the National University. We serve students regionally, nationally, and globally, reaching across borders to impart knowledge and empower iniduals. With a focus on adult learners and online students, we provide flexible, accessible programs tailored to meet the needs of the modern learner. Offering over 60 academic degree programs, we are committed to expanding our student's knowledge, skills, and possibilities. Our mission is deeply rooted in the belief that education can improve lives. We invite you to join us in our commitment to fostering community, promoting ersity, and providing an environment where every student can thrive and achieve their educational goals.

Job Description:

CityU of Seattle is looking for qualified Dissertation Chairs and Committee Members to support Doctor of Business Administration students in the School of Business and Management.

Job Summary:

The role of the Dissertation Chair and Committee member is to lead and oversee students dissertation process from inception to completion. The Dissertation Chair works with each student and their Doctoral Committee Members to ensure that the student designs and executes a defensible applied research dissertation following accepted research practices, CityU policies and formats, and IRB requirements.

Dissertation Chairs and Committee Members are overseen by the Dissertation Director and the Program Director to ensure alignment with CityU standards, format, policies, and regulatory requirements. Committee Members support the Chair as reviewers of the doctoral candidate's proposal and dissertation.

Essential Duties and Responsibilities:

Dissertation Chair

• Coach and consult the doctoral candidate in the different components of a traditional 5-chapter or Three Article Dissertation (TAD), from topic discovery, to offering expertise in research methods, theoretical frameworks, and analysis relevant to the student's topic.
• Ensure the student remains on track with deadlines and academic milestones.
• Provide constructive feedback on drafts.
• Recommend resources to support doctoral candidates with writing, research, and analysis.
• Coordinate with Committee Members, program director, IRB members, and other university stakeholders.
• Perform tasks required to ensure efficient review of student work through to dissertation defense, offering guidance on presentation and critical defense techniques.
• Uphold ethical standards and encourage academic integrity.

Dissertation Committee Members

• Serve as part of the dissertation committee and support doctoral students through the dissertation process.
• Provide subject matter expertise relevant to the student's research topic.
• Review drafts of the dissertation and offer constructive feedback and suggestions for improvement.
• Attend meetings with the chair and student as required.
• Communicate any concerns and feedback to the Dissertation Chair timely.
• Evaluate the student's dissertation defense and participate in grading the final dissertation.
• Contribute to a rigorous and fair evaluation process.
• Uphold ethical standards and encourage academic integrity.

Requirements:

Minimum Qualifications:

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

• Doctorate in Business Administration or related fields.
• Minimum of 10 years of professional work experience in a business-related field.
• Understand the practitioner-faculty model. Possess a passion for learning and maintaining up-to-date knowledge in one's field.
• Established publication and presentation record, including currently active research agenda.
• Ability to read, analyze, interpret, and evaluate standard journals and documents.
• Ability to provide clear, constructive, and timely feedback.
• Excellent oral and written communication (e.g., grammar, punctuation, sentence/paragraph structure, APA), presentation, interpersonal skills, with the ability to communicate with erse students, faculty, and staff.
• Familiarity with current research methods, theories, and best practices in business research.
• Dedication to fostering a supportive, inclusive learning environment.
• Ability to work collaboratively with other committee members and university staff.

Desired Qualifications:

• Experience with working with students on applied research dissertations, including traditional, TAD, and other non-traditional formats.
• A student-centric attitude (e.g., flexibility in communication styles, ability to motivate student progress, culturally sensitive and understanding, etc.).
• Experience with equity-related research.
• Experience with Design Science research.

Additional Information:

Physical Demands:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

• While performing the duties of this job, the employee is frequently required to stand, sit, talk, hear, and perform repetitive motions of the hands or wrists.
• The employee is occasionally required to stand, walk, grasp or handle, stoop or bend, and reach.

Working Conditions:

The working conditions described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

• Work is generally performed indoors in a typical office setting. Remote work may be needed.
• Weekend hours may be required.
• A personal computer, reliable internet connection, video capabilities, and a working phone.

Stipend:

Committee Chairs are given a stipend of $3,600 per student. Committee Members $800 per student. Payments occur based on milestones.

Application Instructions:

City University of Seattle accepts applications through this online process only. For consideration, please submit a complete application packet. A complete application includes:

• Completed Electronic Application Form
• Resume
• Cover Letter

Once you have created a profile, please remember to record your password. Responses will be sent to your Interview Exchange account if you use the 'Help Desk' feature. A hiring manager will contact candidates with qualifications and experience most aligned with current needs. Once the position is filled, you will see a status update in your account profile.

If you encounter technical problems while applying for a position, please use the 'Help Desk' feature in your Interview Exchange account to submit the issue to technical support. 

City University of Seattle is an equal opportunity employer and is continuously working to build a erse faculty and staff. City University strongly encourages inquiries from all qualified iniduals interested in becoming part of the CityU team, including women, Aboriginal peoples, persons with disabilities, and members of visible minorities.

Administrative Analyst I/II

Location: CA-Placerville

Job Description: 

Salary

$69,243.20 - $93,537.60 Annually

Job Type

Full Time, Part Time, Limited Term & Extra Help

Job Number

2512-1306/1307

Department

List Used By Multiple Departments

THE COUNTY OF EL DORADO

THE OPPORTUNITY

The selected candidate will have the opportunity to: 

When performing program analysis duties: 

• Identify problems, determine an analytical approach, and obtain and analyze necessary information to reach a sound resolution.
• Review existing and proposed local, state, and federal legislation/regulations for impact on the department program activities; consult with department personnel; develop recommendations; and prepare proposed changes.
• Perform departmental quality assurance duties by reviewing casework and analyzing time studies and production analyses; extract, review, and analyze data to prepare reports consisting of specific program/caseload data to monitor progress toward goals, including progress of Quality Improvement Plan.
• Review monthly revenue claims and verifies costs being claimed.
• Plan, organize, and create documents related to the activities or operations of the assigned department or program.

When performing budget and financial duties:

• Participate in and oversee the development and administration of departmental budget.
• Develop and present annual and mid-cycle operating and capital budgets
• Prepare journal entries and charge other departments for services provided by isions.
• Balance expenditures and revenues and identify funding gaps.
• Formulate, prepare, and communicate budget completion schedules, calendars, and deadlines.
• Facilitate and coordinate the resolution of cross-departmental budgetary issues, including identifying and proposing procedural solutions.
• Conduct special research projects and financial analysis for countywide programs and usage.

When performing training or staff development duties:

• Conduct training needs assessments to identify and determine training programs/subjects needed based on participant assessment results and relevancy of training to participant's job duties.
• Identify and/or coordinate resources for training and staff development, including curricula, workshops, college coursework, training programs, and on-the-job training sessions.
• Develop and conduct workshops and training sessions on a variety of topics.
• Solicit written and verbal feedback regarding training flow, curriculum, tools, and delivery.
• Track progress of post-induction trainees after leaving training to assist in determining effectiveness of training.

When performing contracts/procurement duties:

• Initiate solicitations, including requests for proposal and sole source requests to provide materials and services.
• Participate in pre-proposal meetings.
• Draft and reviews terms and conditions of agreements; negotiate and execute contracts.
• Administer contracts, ensuring compliance with all legal and contractual requirements.
• Review requisitions for completeness and accuracy.
• Confer with department representatives in writing product specifications.
• Contact vendors to obtain product information; and resolve issues with contract terms and deliverables.
• Sign purchase orders and award bids.
• Investigate delayed or unsatisfactory product complaints and secure adjustments.
• Research, analyze, report on, interpret, and explain federal, state, and local legislation and contracting statutes, rules, and regulations.

When performing grant duties:

• Perform a variety of duties in the formation and implementation of grant management.
• Assist with research, development, and implementation of the more complex grants.
• Prepare monthly and quarterly grant reports.
• Compile data for grant audits and responds to questions.
• Track equipment distributed to other government entities as part of intergovernmental grant management.
• Ensure funds received from grants comply with state and federal guidelines in regard to permissible use of monies.

When performing human resources duties:

• Participate in and/or coordinate a range of human resources activities, which may include recruitment and selection, and employee relations.
• Perform sound recruitment and selection processes, including ascertaining departmental needs and assisting with the employee selection process.
• Conduct background investigations; maintain background investigation and records management databases; track fingerprinting.
• Participate in employee relations activities; provide advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources policies, procedures, contracts application.
• Conduct and coordinate investigations of allegations of misconduct, harassment, or unlawful discrimination; write or edit various notices and related correspondence for labor attorney review and approval, including notices of due process, notices of findings, letters of discipline, and separation agreements.

For a full description of job duties and responsibilities, please review the job description here.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations.

Administrative Analyst I: Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, economics, or a closely related field;

OR

One (1) year of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency.

Paraprofessional administrative experience, comparable to the County’s classes of Administrative Technician, Fiscal Technician, Human Resources Technician, or an equivalent class that would provide the knowledge and abilities listed may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years.

Administrative Analyst II: Equivalent to a bachelor’s degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field;

AND

Three (3) years of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency; 

OR

One year (1) year of experience at a level equivalent to County’s class of Administrative Analyst I.

When assigned to a specific functional area as noted above, previous knowledge and experience in such area is desirable.

Licenses and Certificates:

Possession of, or ability to obtain and maintain, a valid California or Nevada Driver’s License and a satisfactory driving record.

Title: Assistant Instructor-Fixed Term

Location: MI-East Lansing

Job Description: Position Summary

 Department Of Marketing 10008877

 Area of Interest: Advising/Counseling

 Area of Interest: Education/Training

 Full Time/Part Time: 3/4 Time (65-89.9%)

 Salary Commensurate with Experience

Eli Broad College Of Business

ID:  1101175

Position Summary

Course Overview

Position Summary

Key Responsibilities

Instructional Support:

Assessment and Feedback:

Course Coordination:

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Degree

Bachelors -Marketing, Business, Communication, Marketing Research, Psychology, or a related field

Desired Degree

Masters -Marketing, Business, Communication, Marketing Research, Psychology, or a related field

Minimum Requirements

Required:

Desired Qualifications

Preferred:

o Master’s preferred in Marketing, Business, Communication, Marketing Research, Psychology, or a related field

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

MSU Statement

Michigan State University has been advancing the common good with uncommon will for more than 160 years. One of the top research universities in the world, MSU pushes the boundaries of discovery and forges enduring partnerships to solve the most pressing global challenges while providing life-changing opportunities to a erse and inclusive academic community through more than 200 programs of study in 17 degree-granting colleges.

Title: Customer Relationship Management Coordinator

Job Description:

DEPARTMENT: Sales & Marketing

REPORTS TO: Digital Marketing Director               

FLSA STATUS: Salaried, Exempt             

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

As a CRM Coordinator, you will oversee the creation, execution, and optimization of email marketing campaigns for multiple venues, ensuring they align with brand objectives and drive customer engagement. You will collaborate with internal teams to develop strategies, analyze performance data, and enhance segmentation and targeting efforts. This role is perfect for a detail-oriented marketer who enjoys both the creative and analytical aspects of email marketing in a fast-paced, dynamic environment.

Essential Duties and Responsibilities

• Build out A/B tests, formulate lead generation strategies and deploy email campaigns and automations to enhance customer engagement and experience across multiple venues

• Maintain and enhance customer segmentation and targeting strategies for various shows and events for each venue

• Collaborate with internal teams to align email marketing strategies with broader venue marketing initiatives

• Monitor and analyze email performance metrics weekly to provide insights and recommendations for future strategy

• Participate in meetings and presentations, providing insights and recommendations based on email performance data

• Stay informed on industry best practices, emerging trends, and new technologies in CRM and email marketing

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Education and/or Experience        

• 1 year of experience in CRM, email marketing, or digital marketing, preferably in e-commerce or sports-related industries

• Experience with Klaviyo, Salesforce Marketing Cloud, (or a similar ESP) is strongly preferred

• Familiarity with GA4 and email performance reporting tools

Skills and Abilities  

• Strong analytical skills with the ability to interpret data and provide insights

• High attention to detail and ability to manage multiple projects simultaneously

• Excellent communication and collaboration skills

• Ability to work in a fast-paced, deadline-driven environment

• Passion for sports and/or event marketing is a plus

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: Remote

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Title: Contract Administrator, MI

Location: US-Remote

Job Description:

Responsible for all actions related to MI Service Contracts including but not limited to generation, pricing, follow-up, and administration with a focus to provide high quality and efficient support to all MI teams, including but not limited to Sales teams and License Compliance.

Company Overview

At FUJIFILM Healthcare Americas Corporation, we’re on a mission to innovate for a healthier world, and we need passionate, driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, as well as in-vitro diagnostics.

Ready to innovate, collaborate, and make a difference? Join us and bring your big ideas to life while working in a dynamic, flexible environment that fuels your creativity and drive. 

Our headquarters is in Lexington, Massachusetts, an inspiring healthcare research hub in a historic town. 

Job Description

Duties and responsibilities:

• Research and validate equipment inventory to be included in the Service Contract prior to quote generation utilizing relevant tools and resources (e.g., Service Salesforce, Sales Salesforce, SAP, Workfront, etc.) and with the help of the applicable Service, Sales and Implementation personnel.
• Run various management reporting tools and analyze data for warranty and contract expirations forwarding necessary information to the applicable Implementation Service and Sales teams.
• Initiate and manage customer correspondence for MI service contract creation, renewals, and revisions.
• Track all contract correspondence (e.g., quotes, warranty start notifications, etc.) resulting in and/or supporting of MI Service Agreements.
• Conduct required telephone and email customer contact to follow up on any MI contract or warranty issue.
• Refer and/or resolve MI contract discrepancies or disputes raised by customers or other HCUS personnel.
• Coordinate with Order Fulfillment, Order Administration and Product Management for MI subcontracts, ensuring two-way communication occurs when equipment is booked as well as when contracts are terminated.
• Enters contracts into system of record as required for booking and record retention.
• Data cleansing and finalization of purchasing contracts with Third Party Vendors.
  • Work closely with Purchasing team and Product Management when renewing contracts.
  • Submit recommended changes to vendor’s Product Managers and Purchasing team at least 60 days prior to new contract term.
• Create ad hoc reports as business dictates.
• Performs special projects and tasks as requested.
• Ensure processes are followed and consistent across all zones.
• Adheres to the Company’s quality and regulatory compliance requirements, without exception, and ensures that all job duties inherent in the position description are performed in accordance with established policies and procedures.
• Comply with all applicable S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations and standards.

Qualifications:

• Bachelor’s or Associate’s degree in Business Administration or related field of study.
• Minimum 2 years contract experience (Medical Service experience a plus).
• Exceptional organizational and prioritization skills.
• Excellent communication skills, written and verbal. Able to communicate with all levels of internal and external organizations.
• Detail oriented with critical thinking and ability to problem solve. Must work efficiently under rigid deadlines.
• Enthusiastic, self-starter, strong desire to drive the business in a positive direction.
• Exceptionally strong skillset in Microsoft Office products (Excel, Word, Access, PowerPoint, etc.).
• Self-directed with high energy and motivation. Ability to work independently and/or in a team setting.
• Creative and consultative communicator with excellent verbal and written communication skills. Presentation skills are a plus.
• Critical thinking is required, must be able to perform various levels of research and form a cumulative analysis that results in accurate, high quality work product.
• Ability to influence others without position reporting structure to achieve results and deliver on committed timelines and objectives.
• Experience with SAP and Salesforce.com a strong plus.
• Experience working in a quality controlled and validated system a strong plus.
• Participate in internal and external audits when required to produce evidence as needed for clean processes to be followed by all contract related personnel.

Physical requirements:

The position requires the ability to perform the following physical demands and/or have the listed

• The ability to sit up 75-100% of applicable work time.

Travel:

• Occasional (up to 10%) travel may be required based on business need.

In the event that COVID-19  vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption.  

Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities, including complying with vaccine requirements. 

For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption

Title: Office Administrative Assistant

Location: Stoughton Canada

Job Description:

Position #: 088296

Expected Start Date: January 01, 2026

Union: CUPE

Facility: New Hope Pioneer Lodge

City/Town: Stoughton

Department: Community Health Services Administration

Type: Part-time temporary

Expected Up to Date: February 02, 2026

FTE: 0.75

Shift Information: Days

Hours of Work: 84 hours per 3 week-rotation

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: Pay Band 10 $22.020 to $23.550 (3 step range)

Travel Required: No

Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).

Human Resources Exemption: No

Experience

• One (1) year experience in an office environment

Education

• Office Administration certificate

Competencies

• Communication skills
• Basic - Accounting skills
• Intermediate - Computer skills
• Intermediate - Keyboarding skills
• Organizational skills
• Interpersonal skills

Knowledge and Abilities

• Ability to work independently

Other Information

• Basic medical Terminology certificate, where required

Title: Admin Coordinator, Part-Time

Location: Lebanon United States

Employment Type: Part time

Job Description:

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Area: Administrative/Clerical

Employment Type: Part time

Location: Lebanon / Missouri

Description

BAYADA Home Health Care has an immediate opening for a Part-Time Admin Coordinator in our Lebanon Assistive Care Office. If you are looking for an exciting opportunity to start your career in a growing industry, an Admin Coordinator could be the position for you!

Are you looking for an exciting opportunity in a fast-growing industry? Do you want to make a difference in people's lives while you grow your career and learn the business? We're BAYADA Home Health Care and we believe that our clients and their families deserve home health care delivered with compassion, excellence, and reliability. We want you to apply your energy and skills to this dynamic and entrepreneurial environment and become an integral part of a caring, professional team that is instrumental in providing the highest quality care to our clients.

Responsibilities:

• Answer telephones and assist callers including placing callers into voicemail, process telephone messages and greet visitors.
• Assume responsibility/oversight for personnel file management and coordination.
• Provide essential services and key functions to maintain field employee satisfaction.
• Support hiring activities from application to onboarding such as facilitating orientations, onboarding new hires and compliance adherence.
• Support the coordination and execution of Home Health Aide training where applicable. Be the point of contact, manage required training materials, and schedule skills practice.
• Ensure all required labor postings, including federal & state, are maintained and updated.
• Perform related duties, or as required or requested by supervisor.
• Hourly position, paid weekly.
• Schedule: Monday, Wednesday, Thursday and Friday 8:30-1:30pm; Tuesday 8-4:30pm

Qualifications:

• Proficient in Microsoft computer products including Word, Excel and Outlook.
• Demonstrated record of strong interpersonal skills.
• Competence in basic PC skills required to perform job functions.
• Ability to read, write and effectively communicate in English.
• Exemplifies BAYADA's Core Values: Compassion, Excellence, Reliability.
• Excellent communication and interpersonal skills
• Strong people skills, organization skills, and attention to detail are highly desired.

Benefits: BAYADA Home Health Care offers a comprehensive benefits plan that includes the following: Paid holidays, vacation and sick leave, vision, dental and medical health plans, employer paid life insurance, 401k with company match, direct deposit and employee assistance program

As an accredited, regulated, certified, and licensed home health care provider, BAYADA complies with all state/local mandates.

BAYADA is celebrating 50 years of compassion, excellence, and reliability. Learn more about our 50th anniversary celebration and how you can join in here.

BAYADA Home Health Care, Inc., and its associated entities and joint venture partners, are Equal Opportunity Employers. All employment decisions are made on a non-discriminatory basis without regard to sex, race, color, age, disability, pregnancy or maternity, sexual orientation, gender identity, citizenship status, military status, or any other similarly protected status in accordance with federal, state and local laws. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Title: Trust and Estate Coordinator

Location: Jacksonville United States

Part time

job requisition id: R5103

Job Description:

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

The inidual in this role will be supporting the Firm's Private Wealth Services practice group and Bequest Revenue program as well as interacting with Firm clients.

Key Responsibilities Include:

• Support the Firm's national Bequest Revenue Program. Run point on inidual bequest files.
• Direct interface with Executors / Trustees, outside attorneys, accountants, and clients to accelerate the distribution of cash and assets from matured bequests.
• Identify probate mistakes, fraud, tax errors, missed statutory deadlines, and excessive fees.
• Respond to H&K attorney and client questions.
• Charge billable time to inidual files as a timekeeper via Intapp.
• Flexibility to work remotely on billable matters with Partner approval.
• Manage the startup / roll out process for new clients.
• Organize and convert paper files to H&K's paperless platform, conduct scanning, uploading, and oversee the Level 1 Review process.
• Prepare website records for attorney review.
• Attend client and prospective client events outside the office.
• Prepare marketing materials, proposals and Engagement Letters in support of the Bequest Revenue Program.
• Organize dinners, meetings, conferences and travel logistics in support of H&K attorneys.
• Review / organize / edit monthly Pre-Bills.
• Resolve mistakes and issue clean invoices.
• Prepare tracking spreadsheets and address outstanding A/R.
• Respond to all client billing questions.
• Manage the H&K - Client Escrow accounts.
• Produce monthly net fee summaries.

Qualifications:

• Excellent verbal and written communication skills.
• Great interpersonal skills.
• Experience with Microsoft Office Suite.
• Organizational and time management skills.

Minimum Education:

• Bachelor's degree preferred but may be substituted for relevant legal work experience.

Benefits: Our goal is to promote a work environment in which iniduals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage iniduals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for iniduals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

Title: Group Air Travel Counselor

Location: United States

Canada

Remote

Full time

Job Description:

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

• Hours of operation are Monday through Friday 8am - 8pm EST

The Ideal Corporate Travel Counselor will have the following:

• Must have at least 2+ years of corporate travel counselor experience; current corporate travel experience is highly preferred.

• Must have strong international reservations experience.

• Preferred Sabre Experience or Dual GDS is a plus.

• Knowledge of American Express Point of Sales (POS) tools is a plus; Rezone Plus (ROP), Hotel Marketplace, Quick Exchange, Salesforce, Comet, SBP preferred.

• Effective communication and conflict resolution skills.

• Strong organizational and ability to multitask.

• Demonstrates problem solving skills.

• Ability to manage change effectively.

• Ability to manage workflow in a highly complex & fast changing environment.

• Strong knowledge but not limited to International Faring, Airline upgrade procedures, and Hotel amenities.

• Displays highest level of integrity when dealing with internal & external customers.

Virtual position

Axcess@Home Requirements:

• Dedicated workspace must be within own residence and that follows the ergonomic and safety guidelines for performing travel counselor duties

• Axcess@Home Agent is responsible for supplying their own furniture, desk with lockable drawer or separate lockable file cabinet, chair, document shredder, smoke detector in proximity of work area, and fire extinguisher

• Axcess@Home Agent must complete Flexible Work Arrangement Application and Agreement

• Axcess@Home Agent must complete and meet the requirements of the Work Environment and Safety Assessment

Location

United States

The US national base salary range for this position is from

$39,200.00 - $72,800.00

The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate's relevant experience, skills, knowledge, and work location.

In addition to base salary, the anticipated range of which is posted above, this role is eligible for a discretionary annual bonus which rewards participants based on inidual and/or company performance.

Benefits at a glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Executive Assistant

• Finance & Accounting
• San Diego
• Flexible or Remote
• JB0069365

Job Description

What you get to do in this role:

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years experience supporting VP level
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
• Desire to grow and take on your own projects
• Professional demeanor and soft-skills
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
• Experience handling confidential materials

FD21

For positions in this location, we offer a base pay of $92,300 - $152,300, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and inidual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Grievance & Appeals Coordinator I

locations

Remote-IN

time type

Full time

job requisition id

1620866

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Sponsorship and future sponsorship are not available for this opportunity, including employment-based visa types H-1B, L-1, O-1, H-1B1, F-1, J-1, OPT, or CPT.

Position Purpose:

• Gather, analyze and report verbal and written member and provider complaints, grievances and appeals
• Prepare response letters for member and provider complaints, grievances and appeals
• Maintain files on inidual appeals and grievances
• May coordinate the Grievance and Appeals Committee
• Support the pay-for-performance programs, including data entry, tracking, organizing, and researching information
• Assist with HEDIS production functions including data entry, calls to provider’s offices, and claims research.
• Manage large volumes of documents including copying, faxing and scanning incoming mail
• Performs other duties as assigned.
• Complies with all policies and standards.

Education/Experience:

Pay Range: $19.04 - $32.35 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

Testing Room Monitor (Part-Time)

• Until Filled (CST)
• Academic Support
• Quincy, IL, USA
• 15.00 per hour
• Hourly
• Part Time

This is a part-time, 12-month, non-exempt position that reports to the Director of Academic Support and is located on the JWCC Main Campus in Quincy, Illinois. Position begins immediately.

JOB SUMMARY

This position is responsible for overseeing the testing center and maintaining security in this area. Other duties include the responsibility for security of tests; administering tests for Open Learning, structured classes, on-line classes, and other universities or outside agencies; checking identification of students taking tests; maintaining test files, records and statistics; and assisting with placement testing. The hours for this position are Mondays from 8:00am-4:30pm, with additional required varying evening hours.

QUALIFICATIONS

High School Diploma or equivalent recommended. Must have strong skills with Microsoft Office, have the ability to communicate effectively, keep accurate records, maintain appropriate atmosphere and security, and work flexible hours including evenings.

SALARY

Salary range begins at $15.00 per hour.

APPLICATION

To receive full consideration, submit a resume with cover letter and transcripts by visiting https://jwcc.aaimtrack.com/jobs/. Position is open until filled.

11/19/2025

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to [email protected].

Part-time Staff- Office Assistant [WCPD]

This position is designated as a security sensitive position and requires a satisfactory criminal history background check.

Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment.

Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.

Posting Details

Position Information

Requisition NumberP0046314

Open Date12/03/2025

Close Date

Open Until FilledNo

CampusWeatherford Campus [10]

Full-time/ Part-timePart-time

Job TypePart-time Staff

TitleClerical Assistant

Pay Rate$15.00 per hour

Projected Start Date01/05/2026

Term12-month

Is Grant Funded?No

Position Summary Information

Job Description Summary

Duties include clerical/secretarial duties as detailed by supervisor instruction.

Required Education

High School Diploma or GED.

Required Experience

Able to work with different software programs. Experience communicating with different vendors. Previous experience dealing with the general public on a daily basis.

Preferred Education

Associate’s Degree in Business

Preferred Experience

Essential Duties and Responsibilities

Greet visitors, answer multiple phone lines, ascertain nature of business, conduct visitors to appropriate person(s). Produce faculty, staff, student IDs and clinical badges. Able to make online purchases. Maintain efficient and effective operations of the College Police in support of patrol activities.

Knowledge, Skills and Abilities

Ability to treat all persons with respect, dignity and justice, without discrimination based upon age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity; ability to exercise the highest professional and ethical standards in the use of College time and resources and observe the stated policies and procedures of the College.

Special Instructions to Applicants

This position is designated as a security sensitive position and requires a satisfactory criminal history background check.

Males between the ages of 18 through 25 must be properly registered with the Selective Service System to be eligible for employment.

Weatherford College is an Equal Opportunity institution that provides educational and employment opportunities on the basis of merit and without discrimination regardless of age, sex, race, color, religion, national origin, disability, veteran status, genetic information, sexual orientation or gender identity.

Coordinator, Finance and Operations

Working at MIT offers opportunities that just aren’t found anywhere else, including generous and unique benefits that help to ensure that MIT employees are healthy, supported, and enjoy a fulfilling work/life balance. Discover more about what it's like to work at MIT.

We welcome people from all walks of life to bring their talent, ideas, and experience to our community. We value ersity and strongly encourage applications from iniduals from all identities and backgrounds – like yours. If you want to be part of our exceptional, multicultural, collaborative, and inclusive community, then take a look at this opportunity.

MIT provides pay ranges representing its good faith estimate of what the Institute reasonably expects to pay for a full time position at the time of posting (if you are applying for a part time salaried job, you will need to prorate the posted pay range). The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. This pay range represents base pay only and does not include any other benefits or compensation.

Coordinator, Finance & Operations

• Job Number: 25352

• Functional Area: Administration

• Department: SOLVE

• School Area: Office of Provost

• Pay Range Minimum: $66,000

• Pay Range Maximum: $79,200

• Employment Type: Full-time (Hybrid)

• Employment Category: Exempt

• Visa Sponsorship Available: No

• Schedule:

• Pay Grade: 6

Posting Description

FINANCE & OPERATIONS COORDINATOR, MIT Solve, supports Solve’s Operations and Impact Team in furthering Solve’s mission; plays a critical role in Solve’s financial management, handling accounts receivable and accounts payable functions, maintaining accurate financial tracking for the organization, and working closely with the Operations & Impact Senior Officer to coordinate cross-team processes such as budgeting and reforecasting. The coordinator will also support several key administrative functions, such as new staff onboarding. Solve is an initiative of MIT that believes that to achieve a more sustainable and equitable future for all, we need new voices and ideas and launches open calls for exceptional and erse solutions to the most pressing global challenges, from anyone, anywhere in the world. Selected innovators get the backing of MIT and a community of supporters to scale their impact and drive lasting change.

The full job description is available here: https://solve.mit.edu/careers.

Job Requirements

REQUIRED: Bachelor’s degree in a data, finance, or similarly analytical field; minimum of two years of professional experience in accounting, finance, or finance administration; proficiency in Microsoft Excel/Google Sheets, Salesforce, SAP; highly accountable, organized, thorough, detail-oriented, and focused on accuracy and quality; curious, able to learn quickly, and able to rapidly upskill on new tech tools/systems; motivated to improve existing systems and processes; excellent communication skills; and acts with personal and professional integrity and comfortable working with and interpreting financial data.

Group Assistant

Redmond, WA; Hybrid

Date: Dec 16, 2025

Placement Type:

Temporary

Salary:

$31-36 Hourly

up to $36/hr

Provides general administrative support primarily for a group. Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations. Completes special projects as assigned. Coordinates travel arrangements. Enforces policies and/or procedures of the defined team(s). Skills: 1-3 years’ administrative experience in a fast-paced environment. Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with erse iniduals. Strong customer service skills, attention to detail, and organizational skills a must. Working knowledge of email, scheduling, word processing, spreadsheets and presentation software; with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred. May require ability to lift up to 20 lbs.

Understands Tech company culture and tools, have experiences doing team support. The role will consist of weekly space audits/walks, managing storage room and equipment, sorting/assembling new‑hire kits, coordinating and setting up morale events, responding to ad‑hoc on‑site requests, and flexible self‑scheduled execution (no micromanagement). Hybrid arrangement with ~3 days on‑site (commonly Mondays plus two chosen days).

This role provides the opportunity to work closely with a supportive, close‑knit admin team in a cutting‑edge AI org at, with flexible scheduling and meaningful ownership of on‑site operations. Close‑knit team culture with strong mutual support; exposure to AI programs; hybrid flexibility (on‑site ~3 days/week with choice of days beyond Monday); ownership of visible, high‑impact RTO and event activities.

Minimum 1–2 years’ experience with Proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, Word).

Title: Part-Time, Grant Administrative Professional (Reentry Program)

Location: Miami United States

Job Description:

Job Details

Job FamilySTAFF - Support Non-ExemptGradeHFSalary$21.80 - $29.80DepartmentCriminal JusticeReports ToChair School of JusticeClosing DateOpen Until FilledFLSA StatusNon-Exempt

Position Overview

The Part-Time Grant Administrative Professional Reentry Program provides administrative support for the day-to-day functioning of the grant, while ensuring that grant objectives are met.

This is a temporary grant funded position.

What you will be doing

• Manages project records, accounts, reports, and information gathering from and communication with the program consortium partner
• Oversees the monthly progress of MDC students
• Provides logistical support for the project activities (recruitment, publicity, evaluation, technology development, career development activities, community engagement activities, project reporting and documentation)
• Handles student complaints and questions, troubleshoots student issues, and handles services and work orders for online services
• Reviews flyers of classes and program schedules
• Answers technical questions over the telephone or in person
• Oversees the work of those assigned to assist with grant program criteria
• Inputs and updates databases
• Prepares reports based on data collected
• Performs other duties as assigned

What you need to succeed

• Bachelor's degree with three (3) years of administrative, project, or grant management experience; or Master's degree with one (1) year of administrative, project, or grant management experience
• All degrees must be from a regionally accredited institution
• Knowledge of project/ grant management including budget, personnel management and reporting
• Possess excellent organization, interpersonal and communication skills (verbal and written)
• Knowledge and expertise in managing web-based projects
• Knowledge in designing, creating, and maintaining internet sites
• Ability to define problems, collect data, establish facts, draw conclusions for reporting purposes
• Proficient knowledge and skill in Microsoft Windows applications
• Possess effective interpersonal and customer service skills
• Ability to interact with customers using tact, poise, patience, and courtesy
• Knowledge of class offerings and all departments and basic knowledge of College organization
• Superior ability to learn program details
• Ability to follow oral and written instructions
• Ability to project a positive image of the College and its programs
• Ability to work in a fast-paced environment
• Ability to work well with students, faculty and staff

Additional Requirements

The final candidate is to successfully complete a background screening and reference check process.

EQUAL ACCESS/EQUAL OPPORTUNITY

Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information.

To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Civil Rights Compliance Officer: Cindy Lau Evans, Director, Equal Opportunity Programs/ ADA Coordinator/ Title IX Coordinator, at (305) 237-2577 (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-01; Miami, FL 33176. [email protected]

Administrative Assistant II

Hybrid

Portland, OR

Full time

REQ006203

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers.

Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference?

Job Summary

This hybrid role provides both analytical and specialized administrative support to one or more managers while delivering operational assistance across the ision. Responsibilities include driving programs to enhance employee engagement, supporting operational processes, managing actuarial operations, and assisting with marketing and sales initiatives.

The position requires strong organizational skills, discretion, and the ability to work independently on complex projects.

Principal Duties & Responsibilities:

Administrative Support

• Provide advanced-level administrative support, including managing complex projects and conducting in-depth research for data analysis.
• Prepare and maintain project plans and budgets; track progress and resolve obstacles or escalate significant issues.
• Offer subject matter guidance to Administrative Assistant I personnel within the ision.
• Analyze problems, compile and interpret data, and prepare complex reports from multiple sources.
• Assist in budget formulation, track expenses, report variances, and coordinate with Corporate Accounting.
• Create, edit, and proofread confidential documents, reports, and presentations.
• Manage travel arrangements, meeting agendas, minutes, and special event planning.
• Evaluate and communicate sensitive information with discretion.

Divisional Support

• Develop and manage programs to drive employee engagement, especially for hybrid and remote workers.
• Provide administrative processing support for business operations as needed.
• Support actuarial operations for special projects, including workflow coordination for Financial Plan.
• Assist marketing operations by creating and organizing key marketing materials.
• Support sales operations, including conference planning and distributor payment management.
• Perform other operational duties as required.

Skills and Background You’ll Need

EDUCATION

• Associates degree is required
• Bachelor’s degree preferred

EXPERIENCE

• Minimum 4–6 years of advanced administrative support experience
• Proven ability to manage complex projects and conduct data analysis
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work on-site at least 1 day per month

Key Behaviors of a Successful Candidate

• Driving Success: Acts with urgency, pursues ambitious goals and shows resilience in the face of obstacles and setbacks.
• Adaptability: Sees possibilities in changing circumstances, accepts and understands change and alters behavior as necessary.
• Improvement Mindset: Continually seeks new ways to create business/customer value by identifying and implementing opportunities for improved efficiency, effectiveness and innovation.

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

• A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions

• An annual incentive bonus plan

• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure

• A supportive, responsive management approach and opportunities for career growth and advancement 

• Paid parental leave and adoption/surrogacy assistance

• An employee giving program that double matches your donations to eligible nonprofits and schools

The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.

Salary Range: 25.00 - 33.29

Audit Support COB and DM

Job Locations: US-Remote

ID: 2025-17288

Category

Audit - Healthcare

Position Type

Full-Time

Overview

The Coordination of Benefits (COB) & Data Mining (DM) Audit Support is a member of the greater Coordination of Benefits and Data Mining teams. This inidual will efficiently and professionally handle daily administrative activities within the COB and DM departments to assist the audit to meet and exceed client expectations. This role requires exceptional verbal communication by audio as well as attentive attention to detail for data entry-related written communication and follow–ups for both internal and external client inquiries to achieve success in the generation of overpayments.

Responsibilities

• This inidual will work under the direct supervision of a Team Lead and/or Manager, providing a valuable learning experience and growth opportunities.
• Collaborates with all levels and members of the COB & DM auditing team to provide erse support and task-based assignments, contributing to the achievement of business objectives and goals for the calendar year.
• Communicates directly with Medicare, Insurance companies, Providers, and/or Employer groups to obtain pertinent member eligibility details that will impact the correct order of member liability.
• Enters accurate member, group, and claim information into Cotiviti tools (Recovery Management Systems, SharePoint, COB Tracker, Client Systems).
• Ensures confidentiality and security of all data, adhering to all HIPAA (Health Insurance Portability and Accountability) laws and requirements. Demonstrates the skills, knowledge, and ability to ensure that our environment is a safe one, complying with industry standards.
• Demonstrates understanding of Cotiviti policies & procedures, and external regulatory requirements and performs duties in accordance with such regulatory requirements.
• Meet or exceeds standards for productivity and quality as identified by guidelines as set forth by the Team Lead and/or Manager.

Qualifications

• High School Diploma or General Educational Development (GED) or equivalent education is required.
• 1 year of prior experience, including entry-level candidates, are welcome to apply.
• At least 1 year of Cotiviti experience is recommended for iniduals seeking their next opportunity internally. (Example: Retrieval Agent).
• Prior experience in an administrative support function and/or office environment (preferred).
• Computer proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Ability to work well in an inidual and team environment demonstrating self-motivation to deliver success.
• Strong attention to detail in documentation and review of information.
• Understands and embodies Cotiviti’s Core Values, Strategic Pillars, and Operational Disciplines to achieve successful performance in completing assigned responsibilities and interactions with the Organization both internally and externally.

Mental Requirements:

• Must have strong emotional intelligence to understand and respond to the needs of customers with empathy and respect.
• Ability to manage stress in a fast-paced or high-pressure environment. Demonstrates resilience and maintains composure when handling multiple tasks or facing unexpected challenges.
• Strong attention to detail, with the ability to identify errors and ensure accuracy in tasks such as data entry, documentation, and communication.
• Strong verbal and written communication skills to effectively convey information to colleagues and clients. Must be able to adjust communication style depending on the audience.
• Ability to adapt to changes in workflows, new systems, or unexpected situations. Must be flexible in adjusting priorities and tasks based on shifting demands.
• Must be able to prioritize and manage time effectively, balancing multiple tasks and meeting deadlines. Organizational skills are necessary to stay on top of tasks and responsibilities.
• Must maintain confidentiality and act with professionalism when handling sensitive information, ensuring compliance with organizational policies and privacy standards.
• Demonstrated ability to maintain a positive, customer-focused attitude in all interactions, with a focus on delivering high-quality service and ensuring customer satisfaction.

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• No adverse environmental conditions expected.
• Must be able to provide a dedicated, secure work area.
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance.

Base compensation ranges from $17.50 to $19.60 per hour. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs.

Nonexempt employees are eligible to receive overtime pay for hours worked in excess of 40 hours in a given week, or as otherwise required by applicable state law.

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

Applications are assessed on a rolling basis. We anticipate that the application window will close on 12/19/2025, but the application window may change depending on the volume of applications received or close immediately if a qualified candidate is selected.

#LI-Remote

#LI-KK1

#entrylevel

Senior Administrative Assistant

Hybrid

Available Locations: Austin, TX

About the Role

Cloudflare is looking for a bright, proactive and detail-oriented Senior Administrative Assistant to support two leaders on our GTM team. We are looking for a dynamic and dedicated candidate who is comfortable with multi-tasking and prioritization in a fast-speed environment with close attention to detail, accuracy, and timeliness.

Responsibilities

• Manage and organize calendars
• Coordinate international / domestic travel (including visa and passport needs)
• Prepare and manage expense reports
• Coordinate both internal and external meeting needs
• Assist with special projects as needed
• Take meeting notes and prepare reports for leadership as needed
• Coordinate / assist with event planning as needed

Requirements

• 3-5+ of experience as an Administrative Assistant
• Strong written and verbal communication skills
• Detail oriented
• Strong sense of urgency and proactiveness
• Strong organizational skills
• Ability to manage their own time with limited or no supervision
• A "no task is too small" attitude
• Ability to hit the ground running and take charge of the position
• Start-up background is a plus

Senior Administrative Assistant - Legal Team

Hybrid

Available Locations: Austin, TX

About the LPT Team

Because of the scope, complexity, and ersity of the company’s work, we need a world-class support team to help the company avoid distractions, and guide company leadership around obstacles.  Our Legal Policy, and Trust and Safety teams are made up of very accomplished lawyers and staff who comprise a flexible, talented, and very cohesive team.

What you'll do

Cloudflare is looking for a bright, proactive, and detail-oriented Senior Administrative Assistant who can support three VPs: our VP, Chief Privacy Officer; our VP of Risk, Litigation, and Employment; and our VP of Trust & Safety. The ideal candidate must be comfortable with a significant volume of tasks and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness. The position requires the ability to apply a good deal of common sense and a growing understanding of work habits and priorities to keep everything working smoothly. The candidate will have to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information and professionalism in dealing with executives both inside and outside the company is important, as is a positive attitude and sense of humor.

The responsibilities of the Executive Assistant will be to provide administrative and substantive support, including: 

• Proactively own and flawlessly execute on very active, fluid calendars, prioritizing with purpose, deflecting with tact, and understanding both the short and long-term impacts of each confirmed, declined, and rescheduled meeting. Scheduling needs range from external meetings with outside counsel, industry meetings, internal cross-functional meetings, interviews with candidates, 1:1s with direct reports, and regular team meetings with a dozen or more attendees, as well as balancing work calendars with personal commitments.
• Coordinate participation in external and company events. Help book domestic and international travel, ensure timely submission of expense reports. 
• Track and draft communications with tact, substance, and accuracy. Vet and provide confidential requested information to appropriate stakeholders.
• Help organize internal and well as external events and other collaborative opportunities for the three VPs, including event planning, assistance with scheduling, catering, working with the internal cross-functional teams (e.g., the Cloudflare Places and IT teams, and other Legal team EAs) to ensure a smooth and seamless experience.
• Coordinate on ad hoc projects to support the VPs as requested.
• Develop and foster relationships across the company, from the Admins of each team to senior members of the various orgs to become a helpful bridge and representative of the LPT Team. Problem solve where pain points can be eliminated and efficiencies can be attained.

Examples of desirable skills, knowledge and experience

• The ideal candidate is someone who wants an opportunity for growth and is excited to jump into a close working relationship with leaders at one of the fastest-growing tech companies in the world. This position is ideal for someone with a thirst for knowledge and a desire to learn more about technology, Internet policy, and legal issues. 
• 6+ years minimum experience in an administrative or support role, experience in a law firm or tech in-house environment is a plus
• High School diploma required, Associate or Bachelor's Degree preferred
• Strong written and verbal communication skills
• Proactive approach, combined with good judgment
• Ability to manage their own time with limited or no supervision
• Ability to hit the ground running and take charge of the position
• Start-up and tech background is a plus
• Working knowledge of Google Suite, Excel, Navan, and Zip is a plus

Equity

This role is eligible to participate in Cloudflare’s equity plan.

Benefits

Cloudflare offers a complete package of benefits and programs to support you and your family.  Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun!  The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S.

Health & Welfare Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance

Financial Benefits

• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan

Time Off

• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave

Executive Assistant II (Network Development)

#12466

 Work From Home, United States

Job Description

Executive Assistant II

JOB SUMMARY

Highly organized and detail-oriented Executive Assistant II to provide administrative support to senior leadership. This role offers high-level support while also handling day-to-day administrative tasks to ensure smooth operations. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can manage multiple priorities with professionalism and discretion.

COMPENSATION 

The salary range for this position is $75-80k annually.  

Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity.  This position is also eligible for health insurance, 401k and bonus opportunity. 

JOB ROLE AND RESPONSIBILITIES

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leaders.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Assist with email management, prioritizing and flagging urgent matters.
• Administrative & Operational Support
• Assist with project tracking, deadline management, and follow-ups.
• Maintain and organize electronic files.
• Process expense reports, invoices, and other administrative tasks.
  Support office operations and contribute to improving administrative processes.

Meeting & Event Management

• Organize senior leadership meetings, including agenda creation, minute-taking, and follow-up on action items.
• Plan and coordinate off-site team and departmental meetings, ensuring all logistical details are covered.
• Serve as a point of contact for coordination of company events, providing support for in office and off site events.

Communication & Relationship Management

• Act as a point of contact between executives, employees, clients, and external partners.
• Screen and direct phone calls, emails, and inquiries professionally.
• Maintain confidentiality and discretion when handling sensitive information.
• Provide mentoring/guidance and oversight to Administrative Assistants

JOB SCOPE

Requirements

JOB REQUIREMENTS (Education, Experience, and Training)

• 3-5 years of experience in an executive support role (SVP/EVP)
• Education: Associate's or Bachelor's degree preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and handle time-sensitive tasks efficiently.
• High level of professionalism and discretion.
• Experience with scheduling, travel coordination, and expense reporting.

BENEFITS  

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs.  

Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.   

Your benefits will include: 

• Medical, dental and vision coverage with low deductible & copay 

• Life insurance 

• Short and long-term disability 

• Paid Parental Leave 

• 401(k) + match 

• Employee Stock Purchase Plan 

• Generous Paid Time Off – accrued based on years of service  

• WA Candidates: the accrual rate is 4.61 hours every other week for the first two years of tenure before increasing with additional years of service 

• 10 paid company holidays 

• Tuition reimbursement 

• Flexible Spending Account 

• Employee Assistance Program 

• Sick time benefits – for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits.

Virtual Speech Language Pathologist School

Location: Mendota, CA

Work Setting: Healthcare

Category: Education

Job Type: Contract - Full Time 

Remote

Contract Duration: 30

Est. Pay: $2880 / Week

The Remote Speech-Language Pathologist (SLP) provides speechand language services to students in a school setting from a secure, remotelocation.  This role involves conductingevaluations, developing inidualized treatment plans, and delivering therapyaligned with each student’s educational goals and physician’s orders. Servicesare provided through secure teletherapy platforms, ensuring accessibility andcontinuity of care. 

Minimum Requirements:

• Active Speech Language Pathologist (SLP) Licensure in thestate of assignment required
• Certificate of Clinical Competence in Speech-LanguagePathology (CCC-SLP) preferred and may be required by state/contract.
• 1 years’ Experience in school-based setting and orpediatrics, preferred 
• Proficiency within teletherapy platforms and digital toolsrequired 
• Complies with all relevant professional standards ofpractice
• Current CPR if required by contract
• TB questionnaire or TB testing upon hire if required bycontract 
• Current Health certificate (per contract or stateregulation)
• Must meet all federal, state and local requirements
• Must be at least 18 years of age
• Bilingual required - fluent in Spanish

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan
• Awards and recognition programs

*Benefit eligibility is dependent on employment status. 

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.  

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Title: Department Secretary

Location: New York City United States

Job no: 513930

Job Description:

The Department of International & Transcultural Studies at Teachers College, Columbia University, is seeking a Department Secretary to provide administrative support to the department.

Job Summary/Basic Function:

Reporting to the Director of Academic Administration (DAA), the Department Secretary will support the smooth and professional operation of the department. The incumbent will assist the DAA in fostering an environment that promotes faculty professional development and administrative effectiveness. The successful candidate will interact with a erse group of faculty, staff, students, and visitors at all levels within Teachers College and serve as a liaison to forge productive working partnerships with colleagues.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Administrative Coordination

• Serve as lead secretary for the Department Chair and Director of Academic Administration
• Provide front-line customer service to students and visitors
• Support DAA with training and general support of academic secretaries
• Work collaboratively with TCIT, Purchasing, Disbursements, and other campus partners to support operational and administrative workflows
• Assist in maintaining the Department's website as requested
• Oversee office operations, including ordering and maintaining inventory of supplies and equipment, submitting facility work orders, and processing departmental forms and documentation
• Provide ongoing support to faculty and assist with emergent requests as needed
• Perform clerical and office management duties, including file maintenance, mail distribution, interoffice deliveries, answering phones, and providing reception support
• Coordinate administrative processes such as course scheduling and catalog updates to ensure accuracy and compliance with College standards
• Assist with organizing department workshops and events
• Support faculty, staff, and students by providing guidance on departmental and College policies and assisting with troubleshooting when challenges arise

Financial Processing

• Support DAA with the budget process
• Initiate, process, and track all requisitions and orders, including issuing honoraria to guest speakers and payments to consultants
• Assist with the processing of vendor purchase requisitions, orders, and invoices in a timely and accurate manner
• Assist with reimbursements and stipends
• Assist with maintaining departmental budget tracking documents

Event Coordination & Logistics

• Assist with planning and coordinating key departmental gatherings, such as holiday celebrations, luncheons, and convocation-related activities
• Oversee logistical components of events, including reserving spaces, facilities support/setup, AV services, organizing catering, preparing signage, etc.
• Other duties as assigned
• An assessment may be given to test the candidate's proficiency, as well as typing skills

Minimum Qualifications:

• High school diploma
• Four (4) years of progressive office administration experience
• Proficiency in Microsoft Office, Google Workspace, and Zoom as well as the ability to learn and use web-based technology
• Strong written/verbal communication, interpersonal and analytical skills to work effectively with erse constituents, including students/alumni, faculty, and administration
• Working knowledge of database creation and web maintenance
• Exceptional organizational skills, attention to detail, and ability to multitask
• Excellent grammar, spelling, punctuation and communication skills
• Excellent time management skills with the proven ability to meet deadlines
• Superior understanding of office methods, procedures, and equipment
• Ability to learn, interpret, and apply policies and procedures
• Must be able to work independently, show initiative, and be a team player
• Ability to handle confidential information with discretion
• Ability to take initiative and problem solve
• Ability to lift up to 15 pounds

Preferred Qualifications:

• Associate's degree or higher
• Five (5) years of experience in an office setting
• Experience in higher education or an academic environment
• Familiarity with Banner ERP
• Familiarity with Unimarket, Chrome River, Canva, Mailchimp, 25Live, Terminal Four, Microsoft Office, and other similar software

Salary Range:

$32.16 - $32.16

Work Modality:

Hybrid

Competitive Compensation and Benefits

The salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors, including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate, as well as internal and external equity. Our benefits contribute significantly to the total compensation package that includes medical, dental, vision insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; a retirement program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.

Equal Employment Opportunity

Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law.

Position Location Closes Department Secretary New York The Department of International & Transcultural Studies at Teachers College, Columbia University, is seeking a Department Secretary to provide administrative support to the department.

Title: Part-time Office Support Specialist

JobID: 855

Location: Tulsa United States

Job Description:

**Position Type:**Part-time Support

Additional Information: Show/Hide

Essential Job Functions:

• Produce correspondence, reports, and other documents (both paper and electronic) assuring proofreading for accurate punctuation, grammar and spelling and an appropriate format.
• Provide customer service-oriented communications services for the iniduals supported which may include such duties as: telephone answering, responding to inquiries and information requests from both internal and external customers, taking accurate and delivering timely messages, dealing with vendors and greeting visitors.
• Perform assigned clerical duties to assure efficient and effective operation of the support function, including such activities as: opening/ sorting/delivering mail; preparing documents for mailing; assisting with preparation or clean-up of meetings or events, maintaining, filing and retrieving records in accordance with systems standards; copying, assembling and distributing materials.
• Perform administrative tasks as assigned, which could include producing reports, completing forms, logging or posting of information, data entry, maintaining information, handling of cash or vouchers, ordering school supplies, maintaining the campus bookstore function (including record keeping for sales and inventory), tracking attendance and grades.
• Provide fill-in support as required in the absence of other support staff or in an overload situation.
• Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position; comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the work group or work site.

Education:

High School diploma or equivalent

Job Requirements:

• Must have at least one (1) year business experience with the following computer operations and applications knowledge:

• MS Word-intermediate level proficiency.

• Excel-entry level familiarity with spreadsheet management.

• Database-entry level familiarity (able to accomplish data entry and basic navigation through a standard database; basic knowledge of Access helpful).

• Able to conduct basic research utilizing Internet search engine.

• Work schedule for this position requires availability to work Monday-Thursday, 4pm - 8pm.

**Shift:**Evening

Salary Schedule:

Standard rate schedule for non-regular (temporary, adjunct, substitute) and regular part-time employees

Hiring Range:

$13 per hour

Benefits:

N/A

NOTE:

TULSA TECH IS AN EQUAL OPPORTUNITY EMPLOYER

Senior Workplace Coordinator

Remote

Who We Are:

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

• Integrity: Our purpose guides our actions and gives us confidence in the path ahead. With unwavering honesty and dependability, we embrace the pressure of challenging the old and exemplify ethical leadership to create the new.
• Courage: We face continuous challenges with grit and resilience. We embrace the discomfort of the unknown by balancing autonomy with empathy, and ownership with vulnerability. We boldly challenge the status quo to keep moving forward—always.
• Together: The success of SmithRx reflects the strength of our partnerships and the commitment of our team. Our shared values bind us together and make us one. When one falls, we all fall; when one rises, we all rise.

What you will do:

• Keep the SF office running with respect to the day to day operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
• Maintain office supplies and all ordering procedures
• Manage and order for food delivery to the office as needed
• Manage SF local parking policy 
• Oversee office use and desk rotations as necessary for staff changes or out of town visitors
• Work with vendors to ensure cleanliness of the office and the quality of the office furniture
• Take initiative in solving day-to-day problems that may arise
• Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
• Manage inventory and order all office, kitchen and PPE supplies while tracking spend and working within the office budget
• Keep the office tidy, clean, organized and looking polished each and every hour of the day 
• Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
• Produce thoughtful and inclusive office experiences and events through collaboration with other location Office Managers and Executive Assistant 
• Assist with slack/email communications to drive connection
• This role will report directly to the CEO’s Executive Assistant and work closely with the CHRO

What you will bring to SmithRx:

• 3+ years years of experience working in facilities, workplace operations, office administration, or hospitality fields
• Proficiency with G-Suite Products or the ability to learn software quickly
• Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
• Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
• Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and be receptive to feedback
• Genuine passion for supporting others
• Capability to anticipate others' needs and act with patience, kindness, and firmness
• Ability to act on your feet, solving problems quickly and quietly 
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Experience creating a positive “workplace” environment for remote workers is a plus!

What SmithRx Offers You: 

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance
• Flexible Spending Benefits 
• 401(k) Retirement Savings Program 
• Short-term and long-term disability
• Discretionary Paid Time Off 
• Paid Company Holidays
• Wellness Benefits
• Commuter Benefits 
• Paid Parental Leave benefits
• Employee Assistance Program (EAP)
• Well-stocked kitchen in office locations
• Professional development and training opportunities

Chief of Staff (CEO)

Toronto

Company Operations

A Note from the CEO

I’m Teddy, CEO of AfterShip. We are building the operating system for global eCommerce. We are product-led, data-driven, and unapologetically "geeky."

I am not looking for an Executive Assistant. I am looking for a Force Multiplier.

I need a partner who can operate at the intersection of strategy and execution. You will be my proxy, my filter, and my amplifier. You will have full access to my inbox, my meetings, and my unfinished thoughts. Your job is to ensure that while I focus on the 10-year vision and our top customers, the company executes the 1-year plan with speed and precision.

This is a high-trust, high-intensity role. You will see the messiest problems in the business. If you want a predictable 9-to-5, do not apply. If you want the "MBA of real life"—learning how to scale a global unicorn from the inside—this is the role for you.

The Mission: Simple & Scalable

Your core mandate is to apply our value of "Simple & Scalable" to the Office of the CEO. You will cut through noise, automate low-value tasks, and ensure that information flows efficiently between the leadership team, the company, and me.

What You Will Own (Outcomes > Tasks)

• The "Rhythm of Business" (Alignment)
  • You don’t just "schedule" meetings; you design the outcome. You run our OKR planning, QBRs, and Executive Weekly meetings.
  • You ensure pre-reads are clear, data is accurate, and decisions are made, not deferred.
  • You hold the leadership team accountable. If a goal is off-track, you flag it before I do.
• The CEO’s Proxy (Leverage)
  • Represent me in meetings I cannot attend. You must be able to speak with my voice and authority.
  • Manage the "Flow of Information": Ensure I see the signals, not the noise. Synthesize complex updates from Product, Sales, and Ops into clear, decision-ready briefs.
  • Protect my time ruthlessly. Ensure my calendar reflects the company’s top priorities, not just whoever asks the loudest.
• Special Ops & "White Space" (Execution)
  • The hardest problems often fall between departments. You will jump into these gaps (e.g., a sudden market shift, a pricing overhaul, a cross-team conflict) and drive them to a resolution.
  • You act as the bridge between East and West. You navigate the cultural and operational nuances between our Product teams and GTM teams in APAC, NA, EU.

Who You Are (The DNA)

• You Have a "Geeky Spirit": You are curious. You don't just accept surface-level answers. You e into the data, challenge assumptions, and want to understand how our product actually works.
• You are a Writer: You communicate with extreme clarity. You hate fluff. You can distill a 5-page chaotic document into a 1-page strategic memo.
• You are an Owner, Not a Renter: No task is beneath you. You will strategize on a Board Deck on Monday and fix a broken spreadsheet on Tuesday if that’s what blocks the team.
• You are Tech-Forward: You use tools to scale yourself. You embrace AI, automation, and new software to work faster.

The Requirements

• Experience: 2+ years in Management Consulting, Venture Capital, or a high-growth SaaS environment. You have seen what "excellence" looks like.
• Global Mindset: Experience working with global teams (specifically bridging APAC/US/EU business cultures) is a massive advantage.
• Data Fluency: You are comfortable with numbers. You can look at a dashboard and spot the anomaly.
• Resilience: You thrive in ambiguity. When the plan changes (and it will), you don't panic; you pivot.
• Great-to-Haves: Chinese fluency (written or spoken); Experience supporting founders, CEOs, or senior executives

This Role Is NOT For You If…

• You prefer predictable, structured work over navigating ambiguity and shifting priorities.
• You are uncomfortable taking ownership across teams or influencing without formal authority.
• You struggle with clear, concise communication or using data and tools to drive decisions.

Why AfterShip?

• Global Impact: Your work helps power the post-purchase experience for the world's biggest brands.
• Talent Density: We hire the top 1%. You will be challenged by the smartest people you’ve ever worked with.
• The Path Forward: This is a career accelerator. Successful CoSs at AfterShip grow into GMs, VPs, or Founders.

Chief of Staff (CEO)

US, Remote

Company Operations

A Note from the CEO

I’m Teddy, CEO of AfterShip. We are building the operating system for global eCommerce. We are product-led, data-driven, and unapologetically "geeky."

I am not looking for an Executive Assistant. I am looking for a Force Multiplier.

I need a partner who can operate at the intersection of strategy and execution. You will be my proxy, my filter, and my amplifier. You will have full access to my inbox, my meetings, and my unfinished thoughts. Your job is to ensure that while I focus on the 10-year vision and our top customers, the company executes the 1-year plan with speed and precision.

This is a high-trust, high-intensity role. You will see the messiest problems in the business. If you want a predictable 9-to-5, do not apply. If you want the "MBA of real life"—learning how to scale a global unicorn from the inside—this is the role for you.

The Mission: Simple & Scalable

Your core mandate is to apply our value of "Simple & Scalable" to the Office of the CEO. You will cut through noise, automate low-value tasks, and ensure that information flows efficiently between the leadership team, the company, and me.

What You Will Own (Outcomes > Tasks)

• The "Rhythm of Business" (Alignment)
  • You don’t just "schedule" meetings; you design the outcome. You run our OKR planning, QBRs, and Executive Weekly meetings.
  • You ensure pre-reads are clear, data is accurate, and decisions are made, not deferred.
  • You hold the leadership team accountable. If a goal is off-track, you flag it before I do.
• The CEO’s Proxy (Leverage)
  • Represent me in meetings I cannot attend. You must be able to speak with my voice and authority.
  • Manage the "Flow of Information": Ensure I see the signals, not the noise. Synthesize complex updates from Product, Sales, and Ops into clear, decision-ready briefs.
  • Protect my time ruthlessly. Ensure my calendar reflects the company’s top priorities, not just whoever asks the loudest.
• Special Ops & "White Space" (Execution)
  • The hardest problems often fall between departments. You will jump into these gaps (e.g., a sudden market shift, a pricing overhaul, a cross-team conflict) and drive them to a resolution.
  • You act as the bridge between East and West. You navigate the cultural and operational nuances between our Product teams and GTM teams in APAC, NA, EU.

Who You Are (The DNA)

• You Have a "Geeky Spirit": You are curious. You don't just accept surface-level answers. You e into the data, challenge assumptions, and want to understand how our product actually works.
• You are a Writer: You communicate with extreme clarity. You hate fluff. You can distill a 5-page chaotic document into a 1-page strategic memo.
• You are an Owner, Not a Renter: No task is beneath you. You will strategize on a Board Deck on Monday and fix a broken spreadsheet on Tuesday if that’s what blocks the team.
• You are Tech-Forward: You use tools to scale yourself. You embrace AI, automation, and new software to work faster.

The Requirements

• Experience: 2+ years in Management Consulting, Venture Capital, or a high-growth SaaS environment. You have seen what "excellence" looks like.
• Global Mindset: Experience working with global teams (specifically bridging APAC/US/EU business cultures) is a massive advantage.
• Data Fluency: You are comfortable with numbers. You can look at a dashboard and spot the anomaly.
• Resilience: You thrive in ambiguity. When the plan changes (and it will), you don't panic; you pivot.
• Great-to-Haves: Chinese fluency (written or spoken); Experience supporting founders, CEOs, or senior executives

This Role Is NOT For You If…

• You prefer predictable, structured work over navigating ambiguity and shifting priorities.
• You are uncomfortable taking ownership across teams or influencing without formal authority.
• You struggle with clear, concise communication or using data and tools to drive decisions.

Why AfterShip?

• Global Impact: Your work helps power the post-purchase experience for the world's biggest brands.
• Talent Density: We hire the top 1%. You will be challenged by the smartest people you’ve ever worked with.
• The Path Forward: This is a career accelerator. Successful CoSs at AfterShip grow into GMs, VPs, or Founders.

Title: HR Assistants

Location: Salt Lake City United States

Job Description:

Requisition Number: PRN43825B

Job TitleHR Assistants

Working TitleHR Assistant

Career Progression TrackS00

Track LevelS1 - Entry Level Support

FLSA CodeNonexempt

Patient Sensitive Job Code?No

Standard Hours per Week40

Full Time or Part Time?Full Time

ShiftDay

Work Schedule Summary

Hybrid working in our Downtown SLC office Mondays

VP AreaPresident

Department00410 - Human Resources

LocationCampus

CitySalt Lake City, UT

Type of RecruitmentExternal Posting

Pay Rate Range$21

Close Date01/02/2026

Priority Review Date (Note - Posting may close at any time)12/18/2025

Job Summary

Opportunity for a strong multitasker with excellent customer service and computer skills to join the University of Utah Human Resource Management team. The Human Resources Assistant is responsible for providing support and assistance to University campus departments with a strong focus on hiring and onboarding.

Take your Human Resources experience to the next level and make a tangible impact in the University Campus departments you support! Join us at University of Utah Human Resource Management where we are leading the way in increasing customer service, efficiency, and managers’ capacity to manage departments across campus.

While this position is intended to work on campus, it also has the ability to telework remotely for a portion of each week. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement.

Responsibilities

HR Assistant, I

This position functions under broad supervision and exercises latitude to make decisions regarding day-to-day operations in resolving sensitive and confidential issues professionally. Daily activities include:

• Reviews, approves, and processes department hiring-related requests.
• Collaborates with co-workers daily in responding to customer needs.
• Assists departments in compliance with internal policies and Federal/State laws related to employment.
• Reviews and edits job postings.
• May participate in the delivery of training.
• Participates in team projects as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

HR Assistant, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s degree.

PHR or SHRM certification

Type: Benefited Staff

Special Instructions Summary

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified iniduals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to iniduals with disabilities.

Title: Team Coordinator

Location: New York United States

Job Description:

AlTi Tiedemann Global ("AlTi") is a NASDAQ listed global wealth and investment advisory firm partnering with the world's most discerning and dynamic families, business owners, trusts, foundations, and endowments. The firm manages or advises on approximately $89 billion in combined assets and has an extensive network of c.450 professionals across three continents.

At AlTi, performance excellence is the baseline. While some firms only manage portfolios, we steward families, fiduciaries and institutions through creation, transition, and evolution. Because when wealth is managed with clarity of purpose, it doesn't just grow, it resonates. Guiding generations. Driving outcomes. Changing lives.

We help our clients align ambition with assets, bring structure to complexity, and plan with purpose across generations. We combine the breadth of a global firm with the service offering of a family office to deliver solutions designed to meet the full complexity of wealth and capital.

Our close partnership with clients means that culture is not an accessory to our business. It's the foundation of our success. We believe this builds tighter teams, integrated and comprehensive advice, longer tenures, and better outcomes. We collaborate with and challenge each other, and our entrepreneurial culture supports the unique qualities of each team member.

As a growing global firm with offices in 19 major financial centers, we are looking for talented iniduals to expand our team. If you're committed to making wealth worth more through enduring partnership, we want you to join us.

To learn more visit alti-global.com.

NYC based global event-driven M&A focused hedge fund is seeking a highly organized and proactive Team Coordinator to support the investment team. This position requires an initiative-taking, detail-oriented and dynamic inidual with exceptional multitasking abilities and capable of thriving in a fast-paced environment. The Team Coordinator is responsible for finding relevant research, identifying important special industry/non-industry events and conferences and coordinating meetings that support the portfolio's strategy. The team coordinator will manage the daily operations of the investment team and Portfolio Manager as well as offering administrative and logistical support.

Job Responsibilities

Research and Analysis

• Generate daily equities & shareholder research for Portfolio Manager, utilizing multiple research platforms, including Bloomberg, Reuters, company investor relations and government websites.
• Conduct comprehensive research using various resources to support the team's decision-making and the fund strategy
• Pull and analyze relevant research reports
• Timely flag important news and research that pertains to the teams objectives
• Maintain an updated list of securities the team is tracking and provide updates

Broker Relations and Liaison

• Proactively develop strong working partnerships with institutional research sales coverage to remain knowledgeable of upcoming global events/conferences
• Liaise intra-day research and updates
• Serve as the point of contact to sell-side coverage

Intradepartmental Collaboration

• Work with the Operations, Investor Relations and Compliance teams to successfully address team objectives and facilitate the day-to-day operations of the fund
• Serve as the desk's point of contact for all office coordination, including, placing supply orders, coordinating group lunches and liaising with back office on invoice processing, third party vendor billing, research subscription renewals and shareholder proxy coordination.

Events and Conference Management

• Sort through and identify relevant sell-side events and conferences
• Stay up to date on company, industry and regulatory conferences and events of relevance to the portfolio
• Precise event record-keeping (updating the team on any changes)
• Requesting and coordinating meetings and calls with sell-side sales coverage

Calendar Management/Team Coordination

• Meticulous maintenance of team Outlook calendar (heavy meeting scheduling)
• Tracking company earnings, shareholder meetings and analyst calls relevant to the portfolio (ensure the team is aware ahead of time) Coordinating domestic/International travel logistics
• Maintain team databases and document archives, monthly investor meeting data, new deal folders and shareholder materials library
• Work with and build relationships with outside consultants

Administrative Support

• Flag important emails (both for the investment team and Portfolio Manager)
• Team Expense Reports
• Light personal calendar maintenance for the Portfolio Manager
• Ensure the team and Portfolio Manager are aware of calendar items in a timely manner
• Acute problem-solving on behalf of the team and Portfolio Manager

Qualifications

The ideal candidate for this multi-faceted hybrid research/ ECM role is a detail-oriented self-starter with adaptability to changing priorities/tasks. Possesses interest and enthusiasm for learning about the financial markets and industry trends

• Strong interpersonal and communication skills-strong aptitude for building and maintaining relationships
• High attention to detail and a proactive approach to problem-solving (acute ability to anticipate needs/problems before they arise) multi-tasking skills
• Proven experience as a coordinator or similar administrative role
• Ability to work effectively in a fast-paced and dynamic environment
• Proficiency in Microsoft Office applications and other relevant software
• Bachelor's degree in business, finance or other related fields is a plus

Applications are strongly encouraged from candidates reflecting erse educational, cultural, and experiential backgrounds.

Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. The range for this role is $95,000 - 110,000

Title: Coordinator 2 - Appeals 

City 

Remote

Country 

United States

Working time 

Full-time

Description & Requirements

Maximus is currently hiring for Coordinator 2 - Appeals to join our QIC Part C team. This is a remote opportunity. The Coordinator 2 is responsible for reviewing Medicare Part C appeals which includes researching rules and regulations, setting up medical reviews, writing decision letters, among other tasks.

This position will require a federal suitability clearance post-hire as mandated by the client. This clearance is required in order to access client-specific systems as needed to complete the job duties.

Essential Duties and Responsibilities:

Function as a Subject Matter Expert in one or more process areas.

- Analyze data submitted for Independent Medical Review.

- Conduct fact finding and analyses on those cases deemed complex in nature or requiring adjudication; apply established procedures where the nature of the system, feasibility, computer equipment and reporting tools have not already been decided.

- Track and meet required deadlines for complex cases or other assigned tasks.

- Assist leadership through research of data and/or authoring reports.

- Analyze data using all applicable state law, state regulations, process documents, and other sources as defined by the client contract.

- Work independently on specific situations or on a team to resolve problems and deviations according to current established practices; and obtains advice where precedents are unclear or not available from the client.

- Answer and respond to phone calls/emails from participants in the Independent Medical Review process.

- Assist others or provide on-the-job training or act as a mentor to production staff.

Minimum Requirements

- High School Degree or equivalent required.

- 2-4 years of related professional experience required.

- Ability to commit to a 2 week training schedule of 8:30am - 5:00pm EST Monday - Friday required

Please note: This position requires the use of your personal device for the duration of training. After training, equipment will be provided.

Home Office Requirements:

- Internet speed of 25mbps or higher required / 50 Mpbs for shared internet connectivity (you can test this by going to www.speedtest.net)

- Minimum 5mpbs upload speed

- Connectivity to the internet via Category 5 or 6 ethernet patch cable to the home router

- Personal computer or laptop (Chromebooks, tablets, and notebooks are not allowed) with one of the following operating systems: Windows: 10 or 11 or Mac: Big Sur (11.0.1+), Catalina (10.15), or Monterey (12.3)

- Private and secure work area and adequate power source

- Must currently and permanently reside in the Continental US

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Minimum Salary

$ 

20.50

Maximum Salary

$ 

20.50

Title: Associate, Senior Administrative Assistant I

Location: Pittsburgh United States

Job Description:

Associate, Senior Administrative Assistant

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID.

In this role, you'll make an impact in the following ways:

• Gather information and data for various reports and prepare spreadsheets for manager(s)
• Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing
• Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database
• Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members

To be successful in this role, we're seeking the following:

• Minimum 5 years as an Administrative Assistant
• Microsoft Office experience preferred

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn

Here's a few of our recent awards:

World's Most Admired Companies, Fortune 2024

Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024

Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024

"Most Just Companies", Just Capital and CNBC, 2024

Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024

Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Iniduals with Disabilities/Protected Veterans.

Title: Receptionist

Location: Lynbrook United States

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Customer Care Representative

Location:  Remote, United States of America

Full time

job requisition id

R-047135

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Job Function:

Customer Management

Job Sub Function:

Non-Technical Customer Service

Job Category:

Professional

All Job Posting Locations:

Santa Clara, California, United States of America

Job Description:

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. 

This is a remote role available in all states/cities within United States. While specific cities are listed in the Locations section for reference, please note that they are examples only and do not limit your application. We invite candidates from any location to apply.

We are searching for the best talent for Customer Care Representative.

JOB SUMMARY/ DESCRIPTION

The Customer Care Representative is responsible for providing outstanding customer service to Ethicon customers for the Monarch robotic platform as well as leadership to the Customer Care team. Duties will include crafting quotations, answering incoming calls, case creation and resolution, issuing return material authorizations, managing order status, customer success management, and other tasks as assigned. This position reports to the Ethicon Global Customer Success Director of Platform Support.

This position can be office based in Santa Clara, CA or fulfilled remotely.

DUTIES / RESPONSIBILITIES

• Act as tier one support for inbound phone and email queues for our external and internal customers.

• Perform customer service activities such as order and quote entry into the ERP system, answering status calls, resolving discrepancies, and issuing returns.

• Answer inbound customer calls and log opportunities and key interactions into CRM system.

• Coordinate with manufacturing, shipping, finance, marketing, and sales to ensure we meet 100% of our customer commitments.

• Adhere to all KPIs and metrics in alignment with our departmental goals to measure success.

• Partner with Sales to organize new customer introduction calls, guide the onboarding process, train customers on inventory planning and web portal usage, and conduct follow ups to measure customer success.

• Other related duties as may be assigned

​Work Environment

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

• This is a full-time position. Days of work are Monday through Friday with occasional evening and weekend work required as job duties demand.

• Working hours are to support to PST office hours

• Work Schedule Flexibility

SECTION 3: QUALIFICATIONS

Required:

• High school diploma or equivalent and minimum of four years’ experience in a fast paced customer service, call center, or order management role within a high technology manufacturing environment.

• At least 5 years of experience with SalesForce (SFDC) and SAP systems is required.

• At least 5 years of experience with Capital Sales and consumable Quote to Cash process (including account set-up, pricing, quoting, and order management) within a medical device company is required.

• At least 3 years experience with Service Contract, Order to Cash

• At least 3 years experience in processing returns

• Superior written and verbal communication skills.

• At least 10 years of experience Customer Service environment

• Calm under pressure, can excel and thrive in a high-volume, continuously changing, fast-paced environment.

• Knowledge and understanding of phone, email, chat, and social media platforms utilized in contact centers.

• Detail oriented, organized, with demonstrated ability to multi-task and shift priorities quickly, while maintaining control under limited supervision.

• Influential teammate with a strong drive to build a positive work environment required

• Strong attention to detail and understanding of revenue recognition requirements.

• Intermediate to advanced knowledge of Microsoft programs like Outlook, Word, and Excel.

• Ability to triage incoming support request in a shared mailbox.

• Identify complaints for escalation

• Willingness to work various shifts and days, including weekends and holidays, as the business needs.

• Ability to work in a regulated environment in compliance to ISO 13485 and 21 CFR 820.

DESIRED EXPERIENCE

• Bachelor’s degree in business administration or related field.

• Ability to run reports in SAP or SFDC and create pivot tables and charts.

• Understanding of customer success programs and metrics

• Background in Medtech, experience in Robotics is a plus

Additional Information·       

• The expected base pay range for this position is 62,000 - 100,050 / annual.

• The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for inidual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an inidual basis.

• This position is overtime eligible.

• This position is eligible for a shift differential.

• Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

• Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

• This position is eligible to participate in the Company’s long-term incentive program.

• Employees are eligible for the following time off benefits:

o Vacation –120 hours per calendar year

o Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

o Holiday pay, including Floating Holidays –13 days per calendar year

o Work, Personal and Family Time - up to 40 hours per calendar year

o Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

o Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member

o Caregiver Leave – 10 days

o Volunteer Leave – 4 days

o Military Spouse Time-Off – 80 hours

• Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an inidual with a disability and would like to request an accommodation,  external applicants please contact us via https://www.jnj.com/contact-us/careers.  Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Remote

Required Skills:

Customer Service, Quote to Cash, Salesforce (Software), Service Contracts

Preferred Skills:

The anticipated base pay range for this position is :

62,000 - 100,050

Administrative Assistant

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Austin, TX, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work remotely
• temprop="employmentType">Full-time
• Region: Americas

Momentus offers the career opportunities and fast-paced, exciting environment of a growth company where you can make a direct impact on our product and customers.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Executive Leadership Team. This role will focus on scheduling meetings, coordinating events, and managing travel arrangements for Executive Team Members. The ideal candidate is proactive, professional, resourceful, and comfortable working in a fast-paced environment.

Key Responsibilities

• Manage calendars and schedule meetings using Microsoft Outlook.
• Coordinate internal and external events, including logistics and materials.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and maintain accurate documentation for meetings and travel.
• Communicate professionally with executives, stakeholders, and vendors.
• Assist with expense reporting and other administrative tasks as needed.

Qualifications

Qualifications

• 2+ years of administrative experience, preferably supporting C-Suite
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with attention to detail.
• Experience booking travel and managing complex schedules.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Familiarity with expense management tools such as Nexonia, Concur, Paycor, Sage

Additional Information

What’s in it for you? 

Insurance: Comprehensive medical, dental, & vision insurance.

Exceptional 401k Match: Momentus will match 80% of the first 10% 

Unlimited Time Off: Rest and recharge on your terms.

Remote Work: We value our global team and proudly offer the freedom to work remotely.

Enjoy two complimentary tickets each year to attend an event at one of our valued customer venues

Professional Development: We encourage continuous development through our partnership with LinkedIn Learning

This is a U.S.-based remote role. However, due to regulatory requirements, we are only able to consider candidates who reside in U.S. states that do not currently mandate salary disclosure in job postings.

This includes, but is not limited to: Texas, Florida, Missouri, Arizona, Indiana, North Carolina, and Wisconsin.

Contracts Coordinator

Part Time