Coordinator, Grant Programs

US Permanent

Coordinator

Remote, US

Requisition ID: 2531

Position: Coordinator, Grant Programs 

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between iniduals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and culturally erse world. 

Why work with us:  

• You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad  programs that bring the world together. We change lives, our alumni change the world. Be part of the chang!
• You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include:
  • Paid time off and Parental leave
  • Gym Reimbursement Program
  • Employee Assistance Program
  • Short-term & Long-term Disability
  • 6 floating Fridays (based on our eligibility rules)
  • CIEE Study Abroad and TEFL Program discounts
  • 403(b) Retirement Plan with employer contribution
  • Insurance Coverage (life, travel, medical, dental, and vision) 
  • Flexible Spending Accounts/Health Savings Accounts (medical and dependent)
  • Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)
• You will be part of a fast-paced, international, erse, and collaborative team of professionals. CIEE operates the largest nonprofit network of study-abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place.

Who you are:

Annually, the Funded Programs team facilitates American and international high school students to participate on the Congress-Bundestag Youth Exchange Program (CBYX), Future Leaders Exchange (FLEX) Program, and the Kennedy-Lugar Youth Exchange & Study (YES) Program. This position is a part of the Funded Programs Team, which supports high school exchange students who are fully sponsored by the Department of State.   The Coordinator, Grant Programs is responsible for supporting all aspects of these programs, including but not limited to application review and programmatic activity tracking. You are detail oriented and able to complete assigned tasks in a self-directed manner. This includes coordination with other international educational organizations, program participants and families, and other CIEE teams.

What you’ll do: 

• Support the day-to-day operations including tracking and reporting for the High School Grant programs.
• Review high volume of data for accuracy.
• Review integrity and completeness of participant data.
• Assist with international participant disbursements, financial reporting, reconciliations, monthly stipends, and other administrative programmatic tracking and compliance requirements.
• Assist with American CBYX participant application review, selection, and advising virtually and through in-person events.
• Assist with logistics, preparation, and on-the-ground tasks at multiple student events.
• Respond in a timely and professional manner to general email inquiries from students, volunteers, staff, and international representatives.
• Communicate effectively across teams and with different stakeholders as a representative of CIEE.

What you’ll bring:

The ideal candidate will possess: 

• Bachelor’s degree
• A minimum of 2 years of relevant administrative experience.
• Excellent organizational and time management skills with regularly shifting priorities.
• Ability and willingness to support U.S.-based staff as directed by supervisor.
• Ability and willingness to remain flexible, shifting between projects based on seasonality of program, as directed by supervisor.
• Meticulous attention to detail, including reporting, in a fast-paced environment.
• Strong professional written and verbal communication skills across different audiences.
• Intercultural communication experience a plus! • Computer skills including MS Teams, Word, Excel, and Outlook are essential.
• Readiness to grow and develop yourself, our stakeholder group, and our Company.
• Ability to embrace CIEE’s Core Values (Excellence, Integrity, Respect, Inclusion, and Problem Solving) and culture.

CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.

Due to federal regulations, a reference and background check will be conducted as a condition of employment.

Office Manager, Part-Time - Hybrid (Irvine, CA)

Los Angeles, CA

Part time

R7823

Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions.

What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else. 

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital.

Our Newest Opportunity: 

The Office Manager plays a critical role in ensuring the smooth and efficient operation of Headquarters. This position oversees daily office logistics, manages vendor relationships, maintains supplies across multiple floors, and supports internal teams to foster a productive and welcoming workplace. The ideal candidate is highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment. 

Key Responsibilities: 

Office Operations & Facilities Management: 

• Greet guests, check them in, and direct them to the appropriate location. 

• Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional. 

• Ensure snacks and beverages are stocked and refreshed each morning and afternoon. 

• Monitor and maintain office conditions, coordinating necessary repairs and improvements. 

• Order and track food, beverages, and office supplies across all three floors. 

• Manage vendor relationships, including cleaning services, building management, and other service providers. 

• Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead. 

• Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access. 

• Maintains physical office keys and access keycards for after-hour building access.  

• Update spreadsheets to maintain accurate records (office access, parking,  

• Serve as the point of contact for Amazon and onboard new accounts to the platform. 

• Coordinate with internal stakeholders to fulfill special requests and time-sensitive tasks. 

• Oversee all arrangements for client and vendor meetings (room arrangements, catering needs, etc.) 

• Manage all arrangements for set-up requests of the training rooms, conference rooms, after-hours café scheduling, offices, workstations, hoteling and focus rooms. 

• Manage seating assignments and changes via the AppSpace platform. 

• Ensure workstation and office nameplates are accurate and up to date. 

• Maintains office equipment and requests service as needed; ex: copy machines, TV’s, AV, etc.

Financial & Budgetary Support: 

• Assist in managing the office budget, tracking expenses related to snacks, beverages, catering and supplies. 

• Solicit competitive bids from vendors to identify cost-effective solutions and providers. 

• Reviews and approves invoices to be paid for office. Follows up with vendors and/or accounts payable. 

• Manage and track the reporting activity of the OneDigital portfolio carbon footprint information to meet investor’s sustainability requirements.

Communication & Administrative Support: 

• Act as a central communication hub for office-wide announcements and building-related updates. 

• Provide administrative support to Executive Assistants and various departments, including scheduling, travel coordination, and onsite meetings and events. 

• Foster a positive, collaborative, and inclusive office culture.

Qualifications: 

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant. 

• Strong understanding of office administration, systems, and procedures. 

• Proficiency in Microsoft Office Suite, especially Excel and Outlook. 

• Excellent time management and multitasking abilities. 

• Strong attention to detail and problem-solving skills. 

• Outstanding written and verbal communication skills. 

• Highly organized with the ability to thrive in a fast-paced environment. 

• Creative thinker with a proactive approach to process improvement. 

• Ability to perform well within a team as well as independently  

• Self-motivated, flexible and disciplined 

• Able to maintain confidentiality 

• High school diploma required; additional qualifications in office administration or related fields are a plus.

The typical base pay range for this role nationwide is $18 to $24 an hour.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your inidual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

Administrator - Member Services

Newcastle, Australia

Full time

R38180

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Get To Know Us:

SS&C Technologies is the world’s largest independent hedge fund and private equity administrator, as well as the largest mutual fund transfer agency. SS&C’s unique business model combines end-to-end expertise across financial services operations with proprietary software and solutions to service even the most demanding customers in the financial services and healthcare industries. 

Why You Will Love It Here!

• Flexibility: Hybrid Work Model

• Your Future: Income Protection Insurance

• Work/Life Balance: Flexible Time Off

• Your Wellbeing: Private Health Insurance discount, Primary & Secondary Paid Parental leave, Death & TPD Insurance

• Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity

• Training: Hands-On, Team-Customised, including SS&C University

• Extra Perks: Discounts on fitness clubs, travel and more!

What You Will Get To Do:

Join our Superannuation Operations team and play a key role in delivering exceptional service to our members. You’ll be responsible for processing and reviewing a variety of superannuation administration tasks, ensuring accuracy, compliance, and efficiency. Working collaboratively with peers and advisers, you’ll help resolve queries, improve processes, and contribute to a high-performing, supportive team environment.

• Process and review a range of superannuation administration tasks, including document linking, file indexing, member and employer applications, contribution processing, beneficiary updates, correspondence, withdrawals, pension payments, insurance changes, and investment switches.

• Liaise with advisers and internal teams to resolve queries and process changes efficiently.

• Maintain accurate and up-to-date member records with a high level of attention to detail.

• Collaborate with peers to ensure timely and effective resolution of requests and issues.

• Contribute to regular team meetings by sharing feedback and identifying process improvement opportunities.

• Participate in task rotations as required to support team flexibility and coverage.

• Ensure all administrative functions meet service level agreements and comply with regulatory obligations and timelines.

• Manage operational and compliance risk appropriately by escalating errors, incidents, or issues to the manager in a timely manner.

• Perform other administrative duties as required by the manager.

What You Will Bring:

• Strong organisational and time management skills with the ability to prioritise effectively

• High attention to detail and accuracy

• Solid understanding of superannuation processes and systems

• Flexible and adaptable in a fast-paced, changing environment

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)

• Positive, proactive attitude with a strong team focus

• Eagerness to learn and develop new skills

• Strong analytical and problem-solving abilities

Administrative Assistant - Senior: 25-06684

 New York, NY 10036

Job Category: Administrative, Clerical & Support

Job Number: 26553452

Country: US

Job Description

Primary Skills: Administrative (Expert), Organizational (Advanced), Analytical-In-depth (Expert), Communication-In-depth (Expert), Collaboration-In-depth (Expert)

Job Summary:

We are seeking a highly efficient and skilled Executive Assistant to provide comprehensive administrative and operational support within our Investment Banking ision, supporting one or more senior executives and their teams.

The role encompasses leading event planning, integrating information for process efficiency, and managing administrative programs, all aimed at contributing to the smooth operation of our business group. This position is based in New York, requires working 4 days onsite with 1 day WFH, and offers both a possibility of extension and conversion to full-time employment.

Key Responsibilities:

• Lead the planning and implementation of department events and provide senior-level support within a erse team.
• Manage information through systems for enhanced processes and reporting.
• Contribute to administrative program planning and implementation.
• Build effective relationships with internal/external stakeholders and coordinate budget monitoring.
• Support junior administrative staff and manage calendars, events, documentation, and communications.

Must-Have Skills:

• Demonstrated progressive responsibility in administrative/professional support.
• In-depth verbal and written communication skills.
• Strong attention to detail & organizational skills.

Industry Experience:

• Experience in Investment Banking or financial services is highly desirable.

Additional Notes:

• This role is a 6-month contract with a possibility of extension and conversion to full-time employment, offering a mix of on-site and remote work configuration.

Assistant Business Director

Iowa City, Iowa, United States

New

Communications/Marketing/Entertainment

ID: 25005688

The Vaughan Institute Assistant Business Director will focus on the industry and external partners of the University of Iowa’s premier Risk Management and Insurance program, housed within the Vaughan Institute. The work will include recruiting external partners and industry representatives to enhance the educational experience of Vaughan Institute students, ultimately preparing them for success in their field. Additionally, this role will be responsible for the creation and maintenance of external stakeholder data through project management, data management, customer relations platforms. With the anticipated growth of the Institute, the creation of a knowledge library will be integral to the success of the program. This position will work closely with the Vaughan Institute Executive Director to support the quality and growth of the Institute as it becomes a national leader in collegiate Risk Management and Insurance programs. When needed, this position will serve as back up to the Director and the Executive Director of the Vaughan Institute. Responsibilities will require some domestic travel and time outside the 8:00 am to 5:00 pm workday. This position is eligible for a hybrid work arrangement.

Job Duties and Tasks

• Assists in the recruitment of new Risk Management and Insurance students for the major and certificate programs.
• Manages external promotion of student success mechanisms (internships, projects, etc.).
• Develops list, assists with recruitment, and manages promotion and participation of student development opportunities (student case competitions, etc.) at the national and regional levels. 
• Work with the Tippie Collegiate Marketing & Communications team to develop materials for the promotion and outreach of the program.
• Coordination of all external activities surrounding the Vaughan Institute’s ecosystem; including correspondence; meeting planning and preparation; and Vaughan Institute-sponsored events. 
• Manage the Vaughan Institute’s internal programming (classroom speakers, project coordination, etc.) and events working closely with the UI Center for Advancement and other strategic partners. Duties include but are not limited to promotion to partner agencies and others in the industry; managing reservations; coordinating catering; recruiting student volunteers; and day-of event management. 
• Ensure that the institute is represented at major national and regional industry conferences (e.g., Iowa Insurance Hall of Fame, Global Insurance Symposium, the Risk Insurance Management Society (RIMS) conference, and others).
• Develop mentorship database of alumni and strategic partnerships to foster student-industry relationships.
• Management of all data collection and ensuring that historic records and transition documents are maintained. 
• Oversight of the purchase of promotional items for both the Institute and the business fraternity following UI policies and procedures.
• Coordinate billing and payments, providing justification and receipts as needed by the Executive Director.
• Supervise and schedule student workers

Salary: $50,000-$65,000

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Education Requirement

Required Qualifications 

• 3-5 years of experience in administrative program support, student services, or academic advising.
• Expert level communication and interpersonal skills.
• Strong organizational ability and ability to work independently.
• Must have a valid driver’s license and be able to adhere to Fleet Services Driving Standards.

Desired Qualifications

•  Master’s degree.
• Collegiate student advising or teaching experience.
• Event planning experience.
• Familiarity with financial services/insurance.

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: 

• Resume
• Cover Letter

Benefits Highlights:

Regular salaried position. Pay Level 4A. Located in Iowa City, Iowa.

Additional Information

• Classification Title: Constituent Relations Spec
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 4A
• Starting Salary Minimum: 50,000
• Starting Salary Maximum: 65,000

Title: Latin Language Instructor - Remote Job

Location: US

Department: Education

Job Description:

About Us

About Us

Visit https://enthu.com/about/

Job Description

This is a remote position.

We are looking for a proficient Latin Language Instructor to deliver engaging and thorough online instruction to students at various levels. The instructor will be responsible for developing the curriculum, conducting live classes, and mentoring students to improve their Latin language skills. A strong grasp of Latin grammar, literature, and cultural context, along with the ability to teach effectively in a virtual environment, is essential.

Key Responsibilities:

1. Course Development & Instruction:

   • Design detailed lesson plans, assignments, and activities focused on Latin language skills.
   • Conduct live online classes, workshops, or recorded sessions.
   • Develop quizzes and assessments to gauge student progress.
   • Provide real-world examples and applications to enhance learning.

2. Student Engagement & Mentorship:

   • Monitor student performance, offering personalized feedback and support.
   • Facilitate discussions and encourage student interaction.
   • Address student inquiries via chat, email, or during virtual office hours.

3. Course Management:

   • Stay informed on the latest trends in Latin literature and language instruction.
   • Adapt course content to meet the specific needs of students.
   • Track attendance, manage class schedules, and ensure course milestones are met.

4. Technical Support & Administration:

   • Provide assistance to students with any technical issues related to the Zoom platform. 
   • Ensure seamless delivery of virtual classes using Zoom for online instruction.

Requirements

Education & Certifications:

• Bachelor’s degree in Latin, Linguistics, Education, or a related field.
• Certification in Latin language instruction (preferred but not mandatory).

Experience:

• Minimum of 2 years of experience teaching or tutoring Latin.
• Prior experience in online teaching or using e-learning platforms is an advantage.

Skills:

• Proficiency in Latin grammar, syntax, vocabulary, and literary context.
• Strong communication and interpersonal skills to engage students effectively.
• Ability to create and adapt lesson plans for erse learning needs.
• Familiarity with virtual learning platforms, especially Zoom.
• Fluency in English for instruction and communication.

Technical Requirements:

• Reliable internet connection, webcam, and microphone for online classes.
• Proficiency with Zoom or similar virtual learning tools.

Benefits

• Be a part of a fast-growing, dynamic tech startup with exciting growth prospects.
• Gain valuable experience and expand your skills with innovative software tools and processes.
• Enjoy a supportive, fun, and inclusive work environment with caring teammates.
• Work remotely with a flexible schedule, promoting a healthy work-life balance.
• Teach and engage with a erse group of learners from around the globe.
• Access to continuous professional development and a supportive teaching community.
• Opportunities for long-term collaboration and career advancement.
• Make a lasting impact by helping to preserve and promote the Latin language.
• Utilize advanced virtual teaching tools and resources to enhance your lessons.

Clerical Assistant

100% Remote

United States - Remote

Full time

R2522828

Clerical Assistant - CD11AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

A Centralized Case Opener in the Claims Legal Operations team is responsible for initiating legal matters in the Passport system based on referrals received through the ECOS platform. This role ensures timely and accurate case setup, compliance with documentation standards, and coordination with legal and claims staff. The ideal candidate will enjoy a high-volume, paperless environment that is both dynamic and rewarding.

Work Arrangements:

This role will have a 100% REMOTE work schedule, with the expectation of coming into an office as business needs arise.

Responsibilities:

• Perform daily clerical tasks following documented standard work procedures (e.g., case opening, data entry, document routing).
• Accurately process referrals and requests within defined service-level agreements (e.g., 24–48 hours depending on urgency).
• Maintain and update internal systems with case and workflow data.
• Communicate with internal stakeholders to resolve discrepancies or escalate issues.
• Participate in process confirmations and coaching sessions to ensure adherence to standard work expectations.
• Support continuous improvement by identifying inefficiencies or gaps in the process.

Qualifications:

• High school diploma or equivalent; associate degree preferred.
• 1–2 years of clerical or administrative experience in a structured environment.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite and internal workflow systems.
• Ability to follow detailed instructions and standard operating procedures.
• Effective written and verbal communication skills.
• Experience working in a compliance-driven or regulated environment.
• Prefer familiarity with claims processing or legal case workflows

Internet Requirements:

• For full-time, occasional, part-time, or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) 100MB download/10MB upload. Contact/Call center role using Genesys softphone and Citrix/ATO users. Users who participate in frequent Teams video conferences, as well as those who download/upload large file content throughout the workday.
• To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role.

The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

The annualized base pay range for this role is: $42,560 - $63,840

Administrative Services Specialist, Scholarship Administration and Accounting Support

Iowa City, Iowa, United States

Administrative

25005580

The University of Iowa’s International Programs is excited to welcome a full-time Administrative Services Specialist, Scholarship Administration to join its vibrant study abroad unit and community.

Are you passionate about supporting students and fostering global learning opportunities? We are looking for a detail-oriented, collaborative, and service-minded professional to coordinate scholarship administration for both study abroad and non-study abroad programs.

In this dynamic role, you'll manage scholarship applications and awards, and receive specialized training to serve as a passport agent in our U.S. passport office—adding a unique and meaningful dimension to your work.

In this role you’ll be able to:

·        Build and nurture relationships with key contacts in other UI departments, including the Office of the Registrar, Office of Student Financial Aid, University Billing, and the University of Iowa Center for Advancement. In some cases, specific liaison responsibilities will be identified to accomplish goals of interest and importance to all units involved.

·        Accurately and effectively manage and communicate all pieces of study abroad course fees, administrative fees, and application fees assessment.

·         Manage IP-administered scholarships, including both need- and merit-based study abroad scholarships and non-study abroad scholarships.

·         And More!

*For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35). Click here to learn more about the Office of the Provost at the University of Iowa.

About the Department: 

At the University of Iowa, International Programs functions as a catalyst for internationalization and a hub for international activities.  In 1997, the Iowa Board of Regents brought international research, instruction, and services together under the leadership of an associate provost and dean, and assistant provost for International Programs.

The International Programs department provides leadership and support for internationally oriented teaching, research, creative work, and community engagement.

Required Qualifications:

·        A bachelor’s degree or an equivalent combination of education and experience in an administrative support role is required.

·         Minimum of one year of professional experience in administrative support, financial operations, scholarship administration, or a related area. 

Competencies Required:

·         Demonstrates a Working proficiency level in the following competencies:

o   Technical Skills:

·    Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

·    Ability to manage and analyze data with accuracy and attention to detail.

o   Communication Skills:

· Strong written and verbal communication skills, including the ability to interact professionally with students, staff, faculty, and external stakeholders.

o   Organizational Skills:

·    Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

o   Customer Service:

·    Commitment to providing excellent service to populations with a wide range of backgrounds and experiences.

o   Compliance & Accuracy:

·    Ability to follow federal guidelines and institutional policies with precision, particularly in roles involving financial transactions and passport processing.

Desirable Qualifications:

·  Experience with UI systems (MAUI, UI Scholarship Portal, FileMaker Pro)

·  Experience working in a higher education setting, especially in scholarship administration, financial aid, or student billing.

·  Experience coordinating review committees, managing application processes, or working with donor-funded programs.

·  Knowledge of U.S. passport regulations or prior experience as a passport agent.

·  Demonstrated ability to work collaboratively across departments and with external partners.

·  Experience with managing a budget.

·  Ability to represent a department or program at outreach events, fairs, or public-facing activities

Work Modality: This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: $47,000 – $55,000 with Competitive Benefits

 Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution. Click here to learn more about why you should join UI!

Additional Information

• Classification Title: Admin Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 3B
• Starting Salary Minimum: $47,000

Group Board Support Manager

London; Remote (UK)

London/UK Remote | £84,000 - £105,000 + Equity + Benefits

Our Legal Team 

This is a new management role, which will report  to Monzo’s Group Company Secretary working closely with other senior leadership in Monzo’ group governance and company secretarial team which is part of Monzo’s Legal & Board Governance Collective. The Board Support Manager will be responsible for providing strategic and operational support to the boards of directors of the Monzo Group and its subsidiary companies in the UK, EU and US to ensure the smooth and effective functioning of boards and their committees.  The role will also manage and be supported by Board Support Assistants working in the Group Board Support team. 

The role will therefore interact closely with and advise Monzo’s Group and subsidiary directors and company secretaries for Monzo’s subsidiaries to ensure the smooth flow of information across the Group. 

This role involves managing the Board Support function, ensuring compliance with governance regulations and acting as a key point of contact for board members and stakeholders.

You’ll play a key role by…

Working closely in collaboration with the Group Company Secretary and other senior leaders within the Company Secretarial function, the Chair and Directors of the Group and subsidiary boards, senior management and other stakeholders:

• To manage the board and committee calendars and schedule of meetings across the Group.
• To ensure compliance with relevant legislation, regulation and internal policies.
• To provide guidance and advice on governance matters to the boards and management teams.
• To manage the administrative and logistical arrangements for the Group Board and its Committees.
• To manage and implement the onboarding process for new directors, including preparing inductions.
• To prepare and implement induction programmes for non-executive directors at the Group and  Monzo’s subsidiary entities.
• To serve as a point of contact for board members and stakeholders.
• To lead the preparation of and manage visits and events for the Group Board and its Committees, including dinners, training and any other meetings involving non-executive directors.
• To assist the Group Company Secretary in managing shareholder engagements for Monzo (including the AGM when applicable).
• To provide support to the Board Governance teams in the organising of meetings.
• To develop and maintain governance policies and procedures.
• To supervise and manage the Board Support team, ensuring effective team performance and collaboration.
• To provide training and development opportunities for team members.

Additionally:

• To work proactively with the Group Company Secretary, other senior leadership of the Group Company Secretarial team and the subsidiary company secretarial teams to build a best-in-class and scalable, high performing company  secretarial function. 
• To work proactively and collaboratively with teams across Monzo and other stakeholders to promote good governance practices to meet Monzo’s governance and reporting obligations.
• To devise ways to simplify and improve the efficiency of company secretarial activities through identifying improved workflows and suitable technology solutions.

We’d love to hear from you if…

• You have proven and substantial experience in board support, governance or company secretarial roles.
• You have experience of working with boards of directors or similar governing bodies.
• You have an understanding of corporate governance principles and best practices.
• You have excellent written and verbal communication skills.
• You have strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• You have excellent interpersonal and communication skills.
• You have the ability to maintain confidentiality and discretion.
• You have the ability to work independently or as part of a team, with an understanding of when matters need to be escalated.
• You are proactive, able to anticipate needs and work under pressure.
• You are adept at working in a fast-paced and dynamic environment.
• You are passionate about the intersection of banking and technology and the transformation unfolding in consumer finance, and you wish to join us for the next stage of our exciting journey at Monzo!

The interview journey has 3 key steps

• Recruiter call
• Initial call 
• Full loop: Technical & Behavioural

Our average process takes around 3-4 weeks but we will always work around your availability.

What’s in it for you:

 up to £84,000 - £105,000  plus stock options & benefits 

 We can help you relocate to the UK

We can sponsor visas

This role is based in our London office. If you are not based in London, we're open to discuss this on a case by case basis.

We offer flexible working hours and trust you to work enough hours to do your job well, at times that suit you and your team.

Learning budget of £1,000 a year for books, training courses and conferences

Administrative Assistant

Job Type Contract

Industry Associations

Language English

Work Arrangement Hybrid

Salary -

Specialization Administration and Clerical

Security Clearance -

Location Toronto, ON

Opportunity Number 24622

Job Description

Our client, a well-established regulatory body, is seeking a Strategic Planning Associate for a 10-month contract based in Toronto, with strong potential for an extension.

In this hybrid role, you will provide administrative, logistical, and project support for a new strategic plan, managing communications, coordinating meetings, and developing supporting materials aligned with organizational goals.

Roles and Responsibilities:

• Serve as the primary internal contact for the new strategic plan, handling inquiries, sharing updates and information across the organization, and escalating complex issues to leadership as needed.
• Provide administrative and logistical support for strategic planning activities, including scheduling meetings, arranging logistics, coordinating timelines, and developing and distributing materials.
• Collaborate on agenda development, attend workshops and events, and document key discussions and decisions through timely meeting notes.
• Coordinate logistics for workshops and engagements, including surveys, focus groups, and interviews, preparing and sending invitations and related communications.
• Assist in developing reports, presentations, and briefing materials for strategic initiatives.
• Collaborate with internal and external partners to align strategic planning activities with governance and regulatory requirements, drafting updates and escalating issues to the manager as needed.

Qualifications and Skills:

• Successful completion of a post-secondary degree or diploma.
• A minimum of three years of experience in a similar project administration role.
• Strong planning and organizational abilities, with experience coordinating strategic planning activities, managing timelines, and providing effective meeting support.
• High attention to detail in scheduling, logistics, and administrative tasks, with proven methods for organizing and tracking complex information.
• A client-focused approach with the ability to assess needs, follow up effectively, and maintain professional interactions.
• Excellent verbal and written communication skills, with experience tailoring messages for erse audiences in various formats while respecting confidentiality.
• Highly flexible and adaptable, with a demonstrated ability to adjust to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Word/Excel/PowerPoint), Acrobat Pro, and collaboration tools including SharePoint, Zoom, OneDrive, and MS Teams.

Recruiting Coordinator

New York, NY

About the role

As an early hire on the Talent Acquisition team at Nourish, you’ll play a critical role supporting all recruiting activities to help facilitate world-class interview processes for our candidates and hiring teams. In this role, you’ll take total ownership of scheduling interviews and will be heavily involved in crafting the process end-to-end, from arranging kickoffs / debriefs to launching requisitions, maintaining data integrity, and building and improving critical processes.

This is a great fit for someone who is meticulously detailed and proactive, takes extreme ownership of their work, is eager to teach themselves new tools / skills, and loves to collaborate across many stakeholders. This is a great opportunity learn how a talent team partners with and supports the overall business and take on more responsibility as you progress within the role, including sourcing, screening candidates, and operational projects.

This role is full-time and open to NYC-based candidates only (expectation to work in-person 3-4 days per week, with some remote flexibility). Our office is in the heart of Flatiron.

Key responsibilities:

• Supporting all recruiters within your assigned function, take ownership of scheduling all interviews, ensuring timely and consistent momentum for both hiring teams and candidates.
• Deliver an exceptional candidate experience throughout the interview process, including facilitating onsite interviews.
• Serve as a trusted point of contact for both candidates and recruiters, proactively addressing any needs and surfacing concerns throughout the hiring process.
• Collaborate with hiring teams and EA to prioritize scheduling, balancing hiring needs with business priorities.
• Become an operational subject matter expert in our systems (Greenhouse, Goodtime, Gem, LinkedIn Recruiter, and related tools), ensuring seamless candidate management and data integrity.
• Manage requisition set-up and job posting processes to ensure consistency and accuracy.
• Continuously refine and enhance processes, driving a streamlined and elevated experience for both candidates and interviewers.

We’d love to hear from you if you:

• Bring 2-4+ years of experience in recruiting coordination, supporting high volume operations.
• Have experience using leading TA tools (Greenhouse required, Goodtime, Gem, LinkedIn Recruiter strongly preferred).
• Are meticulously organized with a keen eye for detail, ensuring accuracy in everything you do.
• Thrive in fast-paced environments, approaching challenges with a problem-solving mindset and quick thinking.
• Are process-minded, proactive, and continuously thinking about how to improve operations.
• Communicate clearly and effectively, both in writing and verbally.
• Take extreme ownership of your work, demonstrating a strong work ethic, accountability, and a passion for growth.
• Are adaptable, creative, and excel at navigating complex situations with ease.
• Enjoy collaborating in a team environment with many stakeholders.

Senior Administrative Assistant

Job Location US-Corporate Remote

ID

2025-2556

Category

Administrative

Position Type

Full_time

Overview

Milo’s Tea Company is one of the fastest growing beverage companies in the US. Our culture and operations are built on the belief that we can make a difference in the world. That’s why we put People First and strive to continually reduce our environmental impact on the planet. We leverage our world class operations and decades-long distribution partnerships to grow the footprint of our core products and create new, innovative beverage products.

Summary:

The Senior Administrative Assistant will perform confidential administrative functions in an effective and efficient manner.

Ownership:

Execute advanced administrative tasks including preparing communications, making reservations for travel, arranging detailed plans, and meeting agendas.

Work closely with leaders by keeping them well informed of upcoming commitments and responsibilities.

Conduct research, compile data, and identify solutions for leaders.

Attend TEAm meetings and prepare summaries as needed.  

Complete special projects by establishing objectives, determining priorities, monitoring progress and problem solving.

Maintain department sites and People systems.

Actively participate on the Coordinator TEAm.

Invest in and is an example of Milo’s Responsibility commitment which includes environmental, social, and corporate governance components.

The position has Food Safety Responsibilities.

Other duties as assigned.

Supervisory:

This position does not have supervisory responsibilities.

Critical Competencies:

☒ Building Relationships

☒ Process Driven

☒ Pushing Leaders to Scale Up

☒ Purposeful/Strategic

☒ Critically Evaluates

☒ Action-Oriented

Qualifications:

B.A. or B.S. degree; or a minimum of seven to ten years of proven administrative support functions; or equivalent combination of education and experience.

Strong experience with Internet based software, social media platforms, and Office 365 applications including but not limited to Excel, Access, PowerPoint and Word.

Physical Demands:

This job is primarily sedentary in nature. Reasonable accommodations may be made to enable iniduals with different abilities to perform the essential functions.

Department: IS

Reports to: Senior Director of IT

FLSA Status: Exempt                    

Responsibilities

Coordinate and execute administrative functions and high-level support to facilitate execution of TEAm priorities, initiatives, projects, and tasks

Title: Client Experience Associate - South Carolina

• Remote
• Anywhere in, South Carolina, United States
• $16 per hour
• AnywhereWorks US

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it. We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.​​​​​​​

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. The full system and internet requirements can be found here.

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

Title: Executive Assistant

Location: USA VA Falls Church - 3150 Fairview Park Dr (VAS095)

Job Description:

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

None

Job Family:

Administration

Job Qualifications:

Skills:

Microsoft Office, Processing Expense Reports, Time Management

Certifications:

None

Experience:

10 + years of related experience

US Citizenship Required:

No

Job Description:

General Dynamics Information Technology is seeking an Executive Assistant primarily to support a Sector Vice President & General Mgr. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance.  Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. 

You will contribute to the efficiency of our team by providing personalized and timely support to the Sector leadership team. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment. 

MEANINGFUL WORK AND PERSONAL IMPACT

• Manage, coordinate, and update calendar schedules in Microsoft Outlook
• Organize and prioritize a daily workload of tasks
• Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. 
• Maintain an organized filing system of electronic documents
• Organize and support in-person and virtual meetings including Business Reviews, All-Hands and Town Hall meetings and special events.  Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
• Coordinate with other functions within the company on document signature requests.
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses for the team
• Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records and confidential files
• Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
• Collaborate to improve processes and procedures within team
• Maintain professional relationships with the other executive assistants who support the Executive Leadership team; support the other assistants by acting as a back-up as necessary
• Provide team updates on events happening within GDIT

WHAT YOU’LL NEED TO SUCCEED

• Experience: 10+ years of experience as an Executive Assistant or in a senior administrative support role
• Role requirements:
  • Strong judgment and discretion in handling confidential or sensitive information.
  • Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization
  • High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners
  • Demonstrated ability to take initiative, anticipate needs, and work independently in a fast-paced, dynamic environment
  • Highly organized and detail-oriented, with strong prioritization and time management skills
  • Curious about emerging technologies, such as AI and eager to explore new ways to enhance productivity and effectiveness
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools. Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms.
• Location: This role will require working in our GDIT facility in Falls Church, Virginia. Must be comfortable working a minimum of three (3) days per week in office and flexible attending special events, as requested.

GDIT IS YOUR PLACE

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

The likely hourly rate for this position is between $42.50 - $57.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Hybrid

Work Location:

USA VA Falls Church

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

Join our Talent Community to stay up to date on our career opportunities and events at

gdit.com/tc.

Equal Opportunity Employer / Iniduals with Disabilities / Protected Veterans

Document Processor

locations

Minneapolis, MN - Hybrid

time type

Full time

job requisition id

R4720

Job Summary:

Under general supervision, receives and logs various essential rehabilitation program and AR Specialist documents.  Reviews documents for completeness and accuracy; reviews to ensure the documents agree with verbal attestations by the borrower by comparing to schedules and other information stored in the collections system; follows up with staff and borrowers as appropriate to resolve discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives and logs rehabilitation documents
• Reviews documents for completeness and accuracy
• Reviews FRED schedules and financial statements to ensure they match documents
• Inputs information on various screens and fields to reflect results of review
• Updates notes in FRED and EPIC as necessary
• Follows up with staff and borrowers as appropriate to resolve discrepancies
• Complies with all ECMC Group Policies
• Performs other duties as assigned

EDUCATION and EXPERIENCE

• High School or GED
• 3+ years of experience working in a call center or high-volume operations environment
• Basic math skills
• Proficient knowledge and skills working in a computer-based office suite environment, Microsoft Windows or Mac Office
• Ability to work with high volumes efficiently and accurately
• Demonstrated data entry and typing skills

The hourly range for this role is $21.00 - 23.00 per hour. Actual hourly pay may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector and geographic location.

ECMC Group also provides a comprehensive benefits package:  

• Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
• Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, holiday time off, paid time off accrual starting at 20 days/year and commuter subsidy.
• Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.

Executive Assistant, Senior Vice President and Chief Executive Officer AONL 

Job category: Administration

Requisition number: EXECU002622

Full-time

Hybrid

CHICAGO

Description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities.

The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Executive Assistant, Senior Vice President and Chief Executive Officer AONL for our Chicago office. This position is a hybrid role (three days in the office, two days working remote).

Starting hourly rate = $35.00- $44.00- $52.00 (commensurate with related experience).

The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.

The Executive Assistant is responsible for performing a wide variety of executive level administrative support of the Senior Vice President, Chief Nursing Officer and Chief Executive Officer of the American Organization for Nursing Leadership (AONL). Coordinate schedule, communications and daily operations.

Arrange travel and process expenses and invoices for payment. Act as key liaison between CEO and internal/external stakeholders, anticipating needs and supporting coordination of meetings and special projects. Communicates effectively and maintains positive working relationships with all colleagues externally and within the American Hospital Association (AHA).

Essential Functions include, but are not limited to the following: 

• Maintain CEO complex calendar on a daily basis, schedule and confirm appointments, meetings and conference calls.
• Handle logistics for meetings that are located onsite or offsite that includes but is not limited to arrange for meeting rooms or facilities, audio visual, food and beverage and registration.
• Plan, organize and coordinate operational support for CEO schedule of presentations, board meetings, committee meetings, committee presentations, speaking engagements, and events.
• Arrange travel plans for CEO that includes flight, car and hotel reservations. Prepare and submit expense reports within 30 days of travel.
• Assist with the creation, revision and distribution of various materials, such as those for meetings, PowerPoint presentations and information packets.
• Prepare routine and advanced correspondence, including but not limited to letters, memoranda, documents, agendas, presentations, bios and reports.
• Handle AONL’s telephone calls, emails, physical mail and greet visitors.
• Assist with AONL Board activities and governance related tasks in collaboration with Governance Specialist; support board member engagement, onboarding and education.
• Coordinate logistics and documentation for member-led groups, AHA partnerships and external coalitions. Coordinate with vendors, partners and affiliates to support engagement and program goals.
• Review, submit, and track organizational invoices and contracts for approval and payment; ensure accuracy, timeliness, and alignment with internal protocols
• Collaborate with colleagues and other AHA departments in order to complete work effectively. Keeps abreast of organizational activities and the work groups managed by the CEO.
• Document and implement policies and procedures that ensure the administrative expectations of the office are met and identifies opportunities for process improvement.

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

#LI-Hybrid

Qualifications

Education

Required

High School or better.

Experience

Required

5 years:

Experience providing executive-level administrative support

Executive Assistant to Bitwise President

New York, NY

Other 

Full Time 

Hybrid

It’s rare that a new asset class is born. Nevertheless, we’re witnessing exactly that with the rise of crypto. Over just the last few years, crypto has evolved from an embryonic $50B market to a growing $3T+ juggernaut. At Bitwise, we believe that crypto has reached a turning point, and is headed north of $10T over the next few years. 

This is an exciting moment for Bitwise as a firm. For more than seven years, we have established a track record of excellence managing a broad suite of index and active solutions across ETFs, separately managed accounts, private funds, staking solutions, and hedge fund strategies.

This year, we crossed $12B in client assets and are growing quickly. Thousands of financial advisors, family offices, and institutional investors partner with Bitwise to understand and access the opportunities in crypto. We are known for providing unparalleled client support through expert research and commentary, a nationwide client team of crypto specialists, and deep access to the crypto ecosystem. 

Currently, Bitwise is a close-knit team of 90+ professionals. Think of us as a mix of an asset manager and a tech start-up. We’re backed by some of the most accomplished investors in venture capital and veterans of the financial services world. We love working together, we love what we do, and we’re excited about what’s ahead.

We’re looking for an exceptional inidual to join our team and take on important responsibilities to help Bitwise scale. Reporting to the President, the Executive Assistant will be a utility player and source of support to help the President lead the company and get leverage in his day-to-day. There will be a lot to learn, a huge impact to be had, and some life-long relationships to be built along the way.

Primary Responsibilities:

• • Serve as a strategic partner to the President, managing the flow of information, correspondence, and daily operations to maximize focus on core business growth and strategy. 
  • Own and proactively optimize the President's complex calendar across multiple time zones, protecting focus time and ensuring all scheduling aligns with strategic priorities.
  • Expertly manage all domestic and international travel logistics, including flight, hotel, and client-facing reservations.
  • Serve as the central point of contact for the President's Team by coordinating meetings and communications, facilitating high-level coordination and keeping all members connected and informed of critical firm and departmental updates.
  • Ensure sensitive and effective communication with internal teammates and external partners while proactively contributing to a high-energy, inclusive company culture.
  • Proactively anticipate needs and identify opportunities to support the President’s efficiency and impact.
  • Drive the execution of ad-hoc tasks and projects directly supporting the President's priorities.
  • Handle sensitive information with the utmost confidentiality, professionalism, and integrity at all times.

Role Requirements:

• • Ability to reliably commute to the NYC office 3x a week (Tuesday - Thursday) and flexibility to be onsite as business needs require.
  • 5+ years of experience directly supporting a C-level Executive (President, CEO, COO) in a fast-paced, high-growth environment. Prior experience in Financial Services, Asset Management, Fintech, or a venture-backed startup is strongly preferred.
  • Bachelor's degree or equivalent professional experience supporting senior leadership.
  • Exceptional attention to detail and proven ability to proactively anticipate needs, manage logistics independently, and solve complex problems before they escalate. Demonstrated commitment to taking ownership and driving issues to resolution without executive oversight.
  • Exceptional verbal and written communication skills delivered with a professional, friendly, and welcoming approach. Serve as an extension of the President, handling all time-sensitive internal and external communications and calendar coordination with care and sensitivity.
  • Advanced proficiency in Google Workspace (Gmail, Calendar, Sheets, Slides). Proven ability and interest in quickly mastering new tools and technology (e.g., Salesforce, Asana, Slack, expense management software).
  • High degree of adaptability, flexibility, and responsiveness required to expertly manage a dynamic and rapidly changing executive calendar, including complex meeting and travel coordination.
  • Willingness and flexibility to be available outside of normal business hours to support the President's complex and ever-changing schedule.
  • Your style is like ours: high-energy, positive, caring, deliberate, self-aware, curious and open minded, inclined to take ownership to get the best outcome but happy to transfer or share ownership with others. You’re proactive in pursuing what you want, you take pride in your ability to communicate and connect with others, and you’re always looking to improve.

What We Offer:

• • Compensation: $80,000-$140,000 salary
  • Equity compensation as a component of all offers
  • Health insurance, including dental and vision plans
  • Health, Dependent Care, and Commuter Flexible Spending Accounts
  • Paid Parental Leave
  • Life insurance; short- and long-term disability plans
  • Company funded 401(k) plan, no matching required
  • Unlimited PTO
  • 10 paid company-wide holidays
  • Office spaces in San Francisco and New York
  • Meals and snacks provided in the office
  • Paid company cell phone
  • Bitwise “Buddy” program (30-day new-hire success program)
  • Annual birthday and anniversary gifts
  • Company-wide events including the annual holiday party
  • Internal Women of Bitwise group with fun events

$80,000 - $140,000 a year

The 2025 annual salary range for this role is $80,000 to $140,000.

Final compensation will be determined by considering a range of factors, including the candidate's experience, skills, and qualifications.

Executive Assistant

Boston, Massachusetts, United States

About Jade Biosciences 

Jade Biosciences is focused on developing innovative, best-in-class therapies to address critical unmet needs in autoimmune diseases. Our lead candidate, JADE101, is designed to inhibit the cytokine APRIL (A Proliferation-Inducing Ligand) and is being developed for the treatment of immunoglobulin A nephropathy (IgAN), a chronic kidney disease that can impair kidney function over time. JADE101 aims to reduce harmful IgA antibodies, lower proteinuria (a key marker of kidney damage), and preserve long-term kidney function. A Phase 1 healthy-volunteer study of JADE101 is ongoing, with interim, biomarker-rich data expected in the first half of 2026. Jade’s pipeline also includes a second development candidate, JADE201, and an undisclosed antibody discovery program, JADE-003, both currently in preclinical development. For more information, visit JadeBiosciences.com and follow us on LinkedIn. 

Role Overview 

Reporting to Jade’s Chief Financial _Office_r (CFO), the Executive Assistant will provide day-to-day executive support to the CFO and other assigned Executives. The Executive Assistant will provide focused support to assigned executives and teams while operating as a cohesive member of our administrative team to provide backup support as needed. The ideal candidate enjoys working within a dynamic startup environment and rolling up their sleeves to find creative solutions. 

Key Responsibilities 

• Provide calendar and scheduling support for the CFO and lead complex scheduling of Board of Director and investor meetings for the CEO, CFO and CSO 
• Regularly partner cross functionally with leadership and staff across organization to ensure support is delivered seamlessly 
• Arrange domestic and international travel for executives and, with an understanding of each executive’s travel preferences, enable seamless travel solutions  
• Prepare timely and accurate expense reports including collecting and organizing receipts 
• Coordinate team meetings including scheduling, planning agendas and coordinating meeting logistics  
• Arrange off-site meetings and activities including meeting logistics and catering 
• Prepare presentation decks, agendas and reports and lead special projects as needed 
• Draft and prepare correspondence 
• Proactively look for ways to minimize Executive’s time spent on administrative activities

 Qualifications 

• Bachelor’s degree or equivalent experience with 6+ years of related experience as an executive assistant 
• Executive support experience of a C-level senior-level executive and experience interacting with Boards of Directors and the investor community 
• Experience in a startup environment and Life Sciences is preferred  
• Advanced proficiency with Microsoft Office suite and similar tools and software 
• Excellent verbal and written communication skills 
• Proactive and solutions-oriented 
• Adept at prioritizing and making sound judgment calls as needed 
• Works with the highest level of integrity and maintains strict confidentiality 
• High organizational and time management skills and ability to multitask 
• Team player with a team-oriented approach 
• Ability to think outside of the box and with a sense of urgency 
• Ability to function well in a fast-paced, dynamic startup environment

 Position Location 

This is a remote role; periodic travel to team and company events is required. Preferred location is Boston, MA. 

The anticipated salary range for candidates for this role is _$_100,000 - _$_120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.

Administrative Business Partner

Austin, TX

Position Summary

The Administrative Business Partner (ABP) provides high-quality administrative and operational support to leaders within Natera’s Business Development (BD) organization and Women’s Health Medical Directors. This Austin-based role supports business growth by ensuring smooth coordination of schedules, meetings, travel, and BD operations.

The ABP partners closely with internal teams to track agreements, coordinate approvals, and manage logistics that keep projects moving forward.

This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced environment. The role offers exposure to the business development function and opportunities to grow within the administrative career track at Natera.

Hydrid location

Primary Responsibilities

• Provide proactive, high-quality administrative support, including calendar management, travel coordination, expense reconciliation for multiple medical directors.

• Support contract and agreement workflows: track routing, follow up for approvals and signatures, and maintain documentation accuracy.

• Monitor project milestones and deliverables; ensure follow-through on BD commitments.

• Prepare agendas, compile presentations, take notes, and track action items for recurring BD and cross-functional meetings.

• Coordinate meeting logistics including room booking, catering, visitor management, and AV setup.

• Partner with HR and Talent Acquisition on recruiting coordination — scheduling, candidate travel, and communication.

• Submit and track purchase orders and vendor payments to ensure timely processing.

• Assist with team events, offsites, and visiting partner sessions in collaboration with the BD team and Office Operations.

• Provide front-desk and general office coverage as needed.

• Perform other duties as assigned to support the Business Development and Executive Services teams.

Qualifications

• 5+ years of administrative or business support experience; experience supporting executives or senior leaders preferred.

• High school diploma or equivalent required; Bachelor’s degree preferred.

• Demonstrated ability to work effectively in a dynamic, high-growth environment.

• Must be Austin-based and available for in-office work several days per week.

Skills & Abilities

• Proficient in Google Workspace; familiarity with tools such as Jira, Concur, and DocuSign preferred.

• Strong organizational and prioritization skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with professionalism and discretion.

• Dependable, proactive, and resourceful; demonstrates ownership and accountability.

• Team-oriented with a positive, service-minded attitude.

Work Environment

• Hybrid role based in Austin, TX — typically in-office 2–3 days per week, depending on business needs.

• May occasionally require evening or weekend support for events or critical meetings.

• Light travel (5–10%) may be required for offsites or partner events.

• Standard office environment; frequent computer and phone use.

About Natera

Natera is a global leader in cell-free DNA testing, dedicated to improving human health through genetic insights. Our mission is to transform the diagnosis and management of genetic disease through next-generation testing solutions. We are passionate about innovation, collaboration, and empowering our employees to make a meaningful impact every day.

The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

San Carlos, CA

$65,000 - $75,000 USD

OUR OPPORTUNITY

Natera™ is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women’s health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.

The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other.

When you join Natera, you’ll work hard and grow quickly. Working alongside the elite of the industry, you’ll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.

WHAT WE OFFER

Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents.

Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program!

Director of Operations (Remote)

Chartwell Law is seeking an experienced Director of Operations to join our growing team. We’re a national civil litigation firm with 300 attorneys in 30+ offices, offering the resources of a large firm and the support of a close-knit community.

What You’ll Do

• Oversee office operations, space planning, and maintenance.
• Work with landlords, management companies, and brokers on office leases,  renovations, expansions, and other real estate projects.
• Manage security, access control, and emergency preparedness.
• Negotiate and manage vendor contracts for facilities and services.
• Ensure cost-effective procurement and vendor compliance.
• Supervise office administrators, mailroom, and records management.
• Develop and enforce operational policies and procedures.
• Support operational tech initiatives with the CIOO.
• Identify workflow improvements and efficiency gains.
• Manage operational expenses and optimize cost control.
• Ensure operations meet firm policies and legal requirements.
• Oversee security and confidentiality measures.

What We’re Looking For

• Bachelor’s degree in business, Operations, or related field.
• 5+ years in law firm or professional services operations.
• Leadership experience managing multi-office operations.
• Strong vendor, budget, and facilities management skills.
• Ability to collaborate with attorneys, staff, and leadership.

Why Join Chartwell?

• Comprehensive benefits: health, dental, vision, life, and disability insurance
• 401(k) with employer match
• Hybrid/remote work options
• Wellness, mental health, and family-friendly benefits
• Commitment to ersity, equity, and inclusion
• Growth, mentorship, and community involvement

Salary Range $85,000 - $100,000

Department: Administrative

Revenue Operations Specialist

Revenue Operations - Toronto, Ontario (Remote)

About the Company

Makeship empowers influencers, creators, and brands of all sizes to develop and launch limited-edition products that matter to their fans. Leveraging our design, manufacturing, and marketing expertise, we work with our partners to bring their products to life through our community-powered crowdfunding platform.

Each product is given a window of 21 days to be funded by the community before we produce and ship to fans worldwide. We put our brand behind every product and guarantee quality and ethical sourcing.

About the Role

As an early team member, you’ll play a huge role in shaping our culture, our process, and the future of Makeship. Every day, you’ll collaborate, learn more about the content creation space, and watch your work impact the company and the community!

We want this to be the best work experience of your life, so we’ll pay you well, offer great benefits, invest deeply in your growth, and welcome you with our branded swag. You will also be joining one of Canada's fastest-growing start-ups!

What We Are Looking For

We are looking for a Revenue Operations Specialist who will help scale and optimize the Sales and Marketing teams to be effective and efficient. We are looking for a self-starter with an analytical, process-driven mind who understands the sales cycle and the long-term impact of organizational optimization.

As a Revenue Operations Specialist, you'll work with the Revenue Operations Lead, Sales and Marketing Managers, and across departments to identify, advocate, and action opportunities for improvements in executing world-class campaigns for clients such as content creators and video game publishers.

Your Key Responsibilities

• Pipeline Management - Master our workflows and ensure flawless delivery of information to our teams
• Data Management - Stay on top of our CRM data with supporting technology, and attribution and sourcing information is up to date
• Contract Management - Contract templates are up to date and approved by our legal team, and delivery of information to relevant teams is timely and accurate
• Copyright Administration - Manage the data for accounts assigned to the Copyright team and ensure all relevant information is delivered on time and in full
• Logistics - Take ownership of coordinating shipping for tradeshows and bulk shipping requests, ensuring timely delivery and regular communication with finance
• Training - Plan and run regular system and process training for our Sales and Marketing teams

What You Bring

• 3+ years of experience in an operations or administrative role
• 1+ years of experience working with a CRM (preferably Hubspot)
• Experience with project management best practices, and translating business requirements to technical teams
• Strong understanding of spreadsheet software such as Google Sheets or Excel, or Data visualization software such as Looker or Tableau
• Extraordinary communication and organizational skills

Bonus

• Experience using or building light-touch automations
• A love for planning training programs, and supporting team enablement

Benefits & Perks

• Work remotely anywhere in Canada and/or access any of our hubs
• Health and dental benefits from day 1
• 4 weeks of paid vacation (including paid time off on your birthday)
• Additional 1 week of paid time off during the holidays
• Virtual & In-Person Social Events
• Annual Paid Volunteer Day Off
• 1:1 RRSP Matching Program Up to 3%
• $500 Pre-Tax Annual Health & Wellness Allowance
• $400 Pre-Tax Home Office Setup Allowance
• $65 Pre-Tax Monthly Phone Allowance
• Maternity and Parental Leave Top-Up Program
• Education Assistance Program
• Employee Referral Program
• Tenured Rewards Program

Salary Band: $60-70k CAD per annum. Inidual salaries will be dependent on unique skills, experience and qualifications.

Specialist I, Asset Management

remote type

Remote

locations

Remote

time type

The annual full time base salary range for this role is

$25.00 - $25.00

Full time

job requisition id

JR02165

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!

This position will be responsible for performing data analysis, research, and reconciliation of data discrepancies, which includes systematic data analytics to ensure data integrity within the SitusAMC systems. This position must exercise discretion and independent judgment with matters of significance as it relates to analysis of data.

Essential Job Functions:

• Review data for completeness and accuracy
• Adhere to audit processes by maintaining schedule of daily, weekly and monthly file auditing
• Reconcile data inconsistencies and prepare ad hoc reports for internal and external distribution
• Communicate and resolve quality issues with Servicer/REO vendor personnel as well as clients
• Investigate and facilitate resolution of data integrity issues; provide impact assessment to support prioritization of fixes and enhancements
• Responsible for performing data manipulation and execute data changes to the data warehouse as needed
• Notating and alerting of loan sales and transfers
• Develop, document, and maintain standards, best practices, or system usage procedures
• Performs other related duties as assigned by Manager or Senior Data Analysts
• Such other activities as may be assigned by your manager

Qualifications/ Requirements:

• Associates or 2 Year college degree in a related field or equivalent combination of education and experience
• Entry-level support staff with 0-2 years of relevant experience
• Proficient with Microsoft Office Word and Excel
• Candidate should have a good working knowledge of mortgage terms and documents. 1-2 years of mortgage experience is desired
• Capable of creating and manipulating spreadsheets, including pivot tables, v-look ups, and utilize reporting tools in order to support data file tasking. Should have strong analytical ability, good judgment, strategic and multidimensional thinking
• Exercises good judgement with access to confidential borrower data and PII
• Needs to have a strong attention to detail and be well organized, effectively coordinating multiple projects, while working in a fast moving, deadline driven environment
• Skill in researching and analyzing user data in spreadsheets
• Strong commitment and dedication to the position as a Team Player
• Ability to communicate effectively, both verbally and in writing. Communication skills required to communicate externally with clients and servicers.

#LI-REMOTE

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$25.00 - $25.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Title: Virtual Universal Banker I

Location:  Remote

Full time

job requisition id R-101506

Job Description:

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals dedicated to service, we invite you to apply online today.

This position offers a flexible hybrid work arrangement, allowing employees to balance in-office collaboration with the benefits of remote work. We provide the necessary tools and technology to ensure seamless productivity, whether you're working from home or the office.

The Virtual Universal Banker I is responsible for providing a wide variety of Credit Union services to members including transactions, disseminating information, problem resolution and applicable product/service suggestions. Virtual Universal Banker I will perform their duties via telephone, e-channel and video stream. Virtual Universal Banker I are required to follow all established procedures, policies and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide service regarding Savings accounts by:

  • Informing members of general information concerning Savings accounts and credit union membership.
  • Calculating idends for members or explaining process and interpreting statements.
  • Processing withdrawals or transfers at member’s request.
  • Quoting and explaining savings activity to members.
  • File maintaining Savings accounts as necessary.
  • Initiating process to stop payment on savings checks at member’s request.
  • Initiating and completing, if time allows, any research dealing with Savings accounts.
  • Taking requests for savings statement copies and initiating charge for that service if applicable.
  • Helping with any miscellaneous request by member.
  • Guide members through the process of opening new deposit accounts remotely.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.

• Provide service for Checking accounts by:

  • Informing members of general information concerning Checking accounts.
  • Calculating idends or explaining process when requested.
  • Quoting and explaining Checking account activity to members and assisting with general problem-solving concerning checking activity.
  • Transferring funds to and from Checking account at member’s request.
  • File maintaining Checking accounts as necessary.
  • Assisting members in ordering checks.
  • Assisting members in ordering replacement Debit cards and in reporting Lost and Stolen Debit cards.
  • Initiating process to order copies of checks.
  • Initiating and, if time permits, completing any research requests by member.
  • Helping with any miscellaneous request by member.
  • Guide members through the process of opening new deposit accounts remotely.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.

• Provide service regarding loans by:

  • Having the ability, through general understanding, to provide member with limited information regarding the types of available loans including: annual percentage rate range, repayment terms, ancillary product options, and the loan process.
  • Completing file maintenance as necessary.
  • Process check-by-phone loan payments using the loan payment portal.

• Provide service regarding Savings Certificates and IRA accounts by:

  • Having the ability, through general understanding, to provide members with limited information regarding types of accounts, rates, process to open accounts and account activity.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.
  • Support members with IRA, ESA, and CD transactions, including account opening, closing, withdrawals, and general inquiries.

• Provide service regarding VISA credit cards by:

  • Processing transfer of VISA payment from member’s accounts.
  • Educating members on self-help options for making payments to credit cards.
  • Informing member of detailed information regarding VISA accounts.

• Provide support regarding Online Banking, Bill Pay, A2A and P2P by:

  • Giving member detailed information on process and features.
  • Aiding members in new Online Banking enrollment.
  • Troubleshooting enrollment, connection and processing issues.
  • Resetting Online Banking passwords and unlocking accounts.
  • Escalating calls to the E-Services Team when necessary.

• Provide support regarding Debit Cards by:

  • Verifying Debit Card transactions.
  • Ordering replacement card and educating members on the PIN setting process.
  • Cancelling lost and stolen cards and notating member profile as needed.
  • Developing proficiency in the Debit Card platform to:
    • Troubleshooting card and transaction issues.
    • Resetting PIN attempts.
    • Adding travel, general denial and internet transaction exceptions.
    • Resolving fraud cases in the debit card portal and making notes.
    • Removing any restrictions on the card.

• Use screen-sharing tools to help members navigate and troubleshoot digital banking applications.

• Resolve member complaints or problems in an efficient and tactful manner.

• Provide general information on credit union promotions and community events.

• Cross-sell Credit Union products.

EDUCATIONAL AND WORK EXPERIENCE REQUIREMENTS:

• High School Diploma or Equivalent
• 2-3 years of applicable work experience
• Must be able to wear a headset for the majority of the work day
• Professional comfortability with virtual “face-to-face” interactions
• Willingness to perform all other administrative duties deemed appropriate for the position.

ADDITIONAL/IMPORTANT SKILLSETS:

• Excellent verbal and written communication skills.

• Strong basic math skills.

• Proficient use of PC and all technologies required for job function.

• Ability to take direction and follow through on assigned tasks.

• Effective analytical problem solving, organizational and planning skills.

• Ability to work in a virtual team environment.

• Ability to successfully navigate potentially stressful and adverse situations.

PHYSICAL REQUIREMENTS:

To perform this job successfully, the employee must be able to perform each essential job duty satisfactorily. All employees must be able to communicate face to face or through technology with or without reasonable accommodation. Employee will be in an office environment (well-lighted, heated, and air-conditioned) typically stationed at a desk or table. Employee will be asked to sit and stand for various increments of time, and to lift/push up 10 lbs. Clerical office duties on various forms of technology are required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential job functions.

All positions that have lending responsibilities must comply with all requirements under the SAFE ACT, as well as the Credit Union’s policies and procedures related to the SAFE ACT. This includes an obligation on the employee’s part to ensure that NMLA registration pertaining to the SAFE ACT is kept current. The employee must notify the Credit Union within 30 days of any changes that need to be reflected on the NMLS registry.

Georgia’s Own Credit Union is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with obligations under federal law, every company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance women, minorities, disabled veterans, special disabled veterans, veterans of the Vietnam era, and other eligible veterans. 

We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

Coordinator, Distributed Partnerships

Req #45030

Virtual•

United States

Job Description

Coordinator, Distributed Partnerships

This role can be based in NYC, Washington D.C. or Remote from all states except for Alaska and Hawaii.

USA TODAY NETWORK is seeking a Coordinator, Distributed Partnerships, to report to the Director, Partner Management, who will be responsible for the daily coordination, data management and operations of our distributed partnerships business which includes News Aggregator, Social Media, Archive Licensing, AI Licensing, Philanthropy, and Film Production partners.

Over the last 5 years, Gannett has made significant inroads establishing partnerships with key content syndicators, social platforms and industry leaders. We are one of the largest news and sports syndicators through our USA TODAY and sports enthusiast brands and our 200+ local newspapers have informed communities across the U.S. for decades.

We are now looking for an enthusiastic coordinator with a strong administrative background and a desire to work within a fast-paced, high-growth distribution and partnerships business unit.  

Responsibilities:

• Organize partner and vendor contracts and maintain detailed knowledge of basic deal terms, expirations and renewal timelines.
• Keep team members up to date on upcoming agreement milestones.
• Create new workflows, improve existing business operations, and assist in the execution of new initiatives.
• Own data tracking and analysis of revenue and performance metrics for the Distributed Partnerships team.
• Navigate multiple dashboards and track incoming partner reports to maintain robust monthly and quarterly performance Excel sheets.
• Proactively identify trends and anomalies in partner data sets to the Distributed Partnerships leaders.
• Design, produce and present data reports, PowerPoint presentations, and visualizations to demonstrate business initiatives and performance.
• Work closely with cross-functional teams such as Editorial, Sales, Marketing, Product, and Audience to support data-driven initiatives.
• Assist the Distributed Partnerships team with initiatives to strengthen and support key partnerships.
• Curate and distribute a weekly internal Content Monetization newsletter, highlighting industry specific insights, news, and updates.
• Administrative duties include booking travel, organizing meetings, making reservations and managing expenses for multiple team members.
• Maintain knowledge and awareness of competitive marketplace and provide team with regular briefings on the media industry.

Requirements: 

• 2+ years' experience in a business compliance, analytics or administrative role.
• Experience using Salesforce for contract management.
• Superior Excel and PowerPoint skills – experience developing graphs, creating pivot tables, utilizing basic formulas and macros is required.
• Ability to read and understand contracts to ensure deal compliance.
• Experience managing file sharing systems (Sharepoint, WeTransfer, Dropbox, etc.)
• Experience working with internal and external stakeholders.
• Extremely detail oriented and data obsessed.
• Exceptional executive presence.
• Experience supporting Executive team members.
• Strategic thinker, self-starter, and creative problem solver.
• Excellent communicator in written and verbal form.
• Extremely versatile, dedicated to efficient productivity.

Application Instructions

We are eager to learn more about you and how you fit this role. When you apply, don’t limit your upload to a resume; show us what you’ve done. To do so, put together a single document file that includes the following, in this order:   

1. Your resume – one to two pages.
2. A cover letter that outlines how you would approach the job.

It is important that these items be assembled into a single document and uploaded in PDF format. Completing these steps will ensure that your application receives the highest consideration. 

The annualized base salary for this role will range between $45,000 and $92,000. Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, inidual education level, skills, certifications and experience. Note: variable compensation is not reflected in these figures and based on the role, may be applicable. 

Job Details

Job Family

Media

Job Function

Content Delivery

Pay Type

Salary

Education Level

Equivalent Experience

Title: Senior Executive Assistant

Location: New York City United States

time type: Full time

job requisition id: R0060746

Hybrid

Job Description:

At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.

Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive through relentless innovation to exceed our customers' expectations while making a real impact for our company through our shared purpose.

When you join our company, we want you to feel valued, supported and proud to work here. That's why we offer The GEICO Pledge: Great Company, Great Culture, Great Rewards and Great Careers.

Geico is seeking an organized and experienced Executive Assistant II who has a proven degree of efficiency, task-management and results orientation to support leadership teams and senior executives. Skills required include e-mail and calendar management, appointment scheduling, travel booking, internet research and high-level administrative skills as required by a fast-paced, dynamic executive office.

The successful candidate will be professional, discreet, resourceful, responsible, reliable and exceptionally organized. Superior prioritization and multi-tasking skills, as well as strong writing and editing skills, are required.

Job Responsibilities:

• Answer incoming calls and check voicemail

Manage email, calendar and contacts

• Schedule calls and meetings and prepare materials as needed
• Track email correspondence and projects as directed and follow up with senior staff members as needed
• Book and organize travel and maintain tracking spreadsheet
• Perform various administrative tasks such as printing, emailing, drafting letters, proofreading, scanning and creating Word documents and Excel spreadsheets
• Create and submit expense reports
• Maintain filing system, both physical and digital
• Special projects and other tasks as assigned

Experience:

• At least five years of relevant office work experience
• Strong organizational skills and the ability to perform and prioritize multiple projects and tasks seamlessly with excellent attention to detail
• Excellent writing and verbal communication skills.
• Positive, flexible can-do attitude
• Ability to handle sensitive and confidential information with discretion
• Ability to work independently and within a team across the organization
• Intermediate to Advanced working knowledge of Microsoft Office

Hybrid in office 3/4 days a week

Annual Salary

$32.05 - $50.36

The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, the work location as well as market and business considerations.

At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

The GEICO Pledge:

Great Company: At GEICO, we help our customers through life's twists and turns. Our mission is to protect people when they need it most and we're constantly evolving to stay ahead of their needs.

We're an iconic brand that thrives on innovation, exceeding our customers' expectations and enabling our collective success. From day one, you'll take on exciting challenges that help you grow and collaborate with dynamic teams who want to make a positive impact on people's lives.

Great Careers: We offer a career where you can learn, grow, and thrive through personalized development programs, created with your career - and your potential - in mind. You'll have access to industry leading training, certification assistance, career mentorship and coaching with supportive leaders at all levels.

Great Culture: We foster an inclusive culture of shared success, rooted in integrity, a bias for action and a winning mindset. Grounded by our core values, we have an an established culture of caring, inclusion, and belonging, that values different perspectives. Our teams are led by dynamic, multi-faceted teams led by supportive leaders, driven by performance excellence and unified under a shared purpose.

As part of our culture, we also offer employee engagement and recognition programs that reward the positive impact our work makes on the lives of our customers.

Great Rewards: We offer compensation and benefits built to enhance your physical well-being, mental and emotional health and financial future.

• Comprehensive Total Rewards program that offers personalized coverage tailor-made for you and your family's overall well-being.
• Financial benefits including market-competitive compensation; a 401K savings plan vested from day one that offers a 6% match; performance and recognition-based incentives; and tuition assistance.
• Access to additional benefits like mental healthcare as well as fertility and adoption assistance.
• Supports flexibility- We provide workplace flexibility as well as our GEICO Flex program, which offers the ability to work from anywhere in the US for up to four weeks per year.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes iniduals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified iniduals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.

Title: Research Assistant II

Flint, Michigan, United States

 Cs Mott Department Of Public Health 40001278

 Area of Interest: Research/Scientific

 Full Time/Part Time: Full Time (90-100%)

 Group: Administrative Professionals- AP

 Remote Work: Remote-Friendly

 Union/Non-Union: Union

Support Staff

 12

 Salary Commensurate with Experience

 College Of Human Medicine

 1086848

Job Description:

Position Summary

A Centers for Disease Control and Prevention (CDC)-designated public health authority, the Flint Registry’s goal is to connect people who were impacted by the Flint Water Crisis to resources and programs that serve to minimize the effects of lead on their health while promoting wellness and recovery. We are a center of excellence and are seeking a detail oriented and results-driven inidual to join us as we serve as a national resource for best practices. The Environmental Lead Project Research Assistant will be responsible for supporting the work of the of the community Flint Lead Free workgroup in collaboration with stakeholders including community members, researchers and policy makers. 

This position will effectively and creatively:

This is a full-time, 9-month end-dated position with possible extension contingent upon funding renewal. This position is eligible for the extensive benefits package that Michigan State University offers its support staff. The work schedule will be hybrid with weekly in-office days and remote work options.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Public Health, Epidemiology or Environmental Science ; three to five years of related and progressively more responsible or expansive work experience in overseeing research projects and laboratory operations, operating and maintaining a variety of laboratory equipment, performing specialized and difficult analytical and research techniques, and designing research experiments in an area related to research being performed; or an equivalent combination of education and experience. 

Desired Qualifications

This position may be ideally suited for iniduals who have completed a master’s in public health (MPH) program or with a background in public health and have the following qualifications:

• Strong facilitation skills to support research team meetings, including organizing agendas, documenting action items, and ensuring clear communication among team members.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume 

Cover Letter 

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Executive Assistant

LocationMX-

ID2025-1307

Category

Customer Service/Support

Position Type

Full-Time

Job Type

Hybrid

Role Summary

Job Title – Executive Assistant

Location: Mexico (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)

Reporting Manager: Project Manager

Work as an Executive Assistant supporting a Global Legal Department, working with directors and their assistants to manage scheduling and communication in a fast-paced environment. This role requires strong organization, attention to detail, and a passion for executive support.

Responsibilities and Duties

• Coordinate and schedule meetings, ensuring seamless communication between directors and their teams.
• Manage and send call invitations, proactively resolving scheduling conflicts.
• Work closely with department executives and their assistants to facilitate smooth operations.
• Assist with documentation, reporting, and internal communications as needed.
• Identify opportunities to enhance efficiency in scheduling and administrative workflows.

Required Skills/Abilities

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); experience with calendar management tools is a plus.
• Excellent spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
• High level of accuracy and organization in handling scheduling and administrative tasks.
• Proactive mindset with the ability to anticipate scheduling conflicts and propose solutions.

Education and Experience

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative

Pay Range

USD $20,000.00 - USD $23,000.00 /Yr.

Title: Coordinator, Engineering - Wireless

Location: United States

Job Description:

Telamon is a leading provider of connectivity integration, implementation, and distribution solutions for many of the world's most recognized telecommunications, transportation and consumer brands. Founded in 1985, we are a minority-owned company headquartered in Carmel, Indiana, and maintain a global footprint with locations in North America, Europe, and Asia.

This work isn't easy-and that is exactly why we do it. Telamon thrives when we're solving problems that help enhance connectivity and lead to simplicity, safety, and reliability in everyday life. We are cultivating deeper connections with every bond we forge: a more comprehensive network that serves the world around us-inside our walls and out.

Classification: exempt/salaried

Location: remote

Pay range: $50,000 - $53,000

Benefits:

• Health/Life

• medical, dental, vision, FSA, HSA (with company match), life insurance/AD&D, disability, critical illness, accident & hospital indemnity

• Financial

• 401(k) (with company match), annual profit share, referral bonus, company discounts

• Time Off

• salaried/exempt: no set amounts, hourly/non-exempt: starts 2nd month, monthly accruals, increases based on tenure

• floating holidays, paid holidays

• parental & family care leave, bereavement leave

• Education

• Tuition reimbursement

• Scholarship awards for children (elementary-college), educational payments for children under age 3

• Annual professional development awards

• Other

• legal assistance, identity theft protection, pet insurance, EAP, points recognition program, 50% in office/50% remote (if role supports & working in close proximity to one of our offices)

Note: benefits eligibility may be based on employment status, tenure, location, or other factors

Job Summary:

The Engineering Coordinator serves as the operational hub for Site Development and A&E, driving on-time, compliant project delivery by owning VPO/CPO workflows, lease and permit coordination, and client deliverables. The role uses independent judgment to resolve issues, streamline processes, and protect revenue and compliance.

Essential Duties and Responsibilities

• Financial Oversight and Coordination: Maintain full ownership of all activities associated with VPOs and CPOs, including requesting, tracking, signing and submitting VPOs and CPOs. Submit CPO Purchase Order Requests to clients and ensure the Billing Department has accurate records. Independently track billable drivers and submit billing to AP when delivered to the client.
• Project Planning and Scheduling: Collaborate with Project Managers to develop project timelines, coordinate site walks, and ensure milestones are met. Exercise discretion in adjusting schedules to accommodate project needs and resolve conflicts.
• Contract Review and Management: Analyze leasing documents, including MLA and non-MLA lease agreements, to ensure compliance and identify necessary amendments. Make independent decisions regarding rent increases, PEA/FEAs, and amendment numbers.
• Document Control and Compliance: Establish and oversee protocols for naming, saving, and uploading leasing, A&E, and Zoning & Permitting documents. Ensure all documents meet specific client naming conventions and compliance standards.
• Client Communications and Deliverables: Review and verify all deliverables for accuracy and completeness before submission to clients. Use judgment to identify and resolve any discrepancies or issues related to client expectations.
• Regulatory and Permitting Coordination: Independently contact jurisdictions to inquire about zoning and permitting regulations and processes. Compile necessary documents, apply for, and track building and zoning permits. Act as the primary point of contact for all communication with the associated regulatory body, independently addressing and answering all questions/inquiries as they arise.
• Administrative Leadership: Manage group project email inboxes, ensuring timely and appropriate responses to clients. Provide high-level administrative support, including managing Professional COA and PE licensure for registered engineers, coordinating professional team functions, and handling jurisdictional requirements for engineering wet seal submissions.
• Decision Making and Problem Solving: Use independent judgment to make recommendations to senior management, resolve administrative issues without involving senior leadership involvement, and improve overall project coordination processes.

Managerial Responsibility

• This position does not directly manage other employees.

Travel/Shift Requirements

• This position requires minimal travel.

Physical Demands

• Sitting/Computer Work: Constant. Extended periods at a computer; frequent keyboarding, mousing, and document review.

• Vision/Hearing/Speech: Constant. Read screens and fine print; participate in calls/video meetings.

• Standing/Walking: Frequent. Move within office to printers, meetings, etc.

• Reaching/Handling/Fingering: Frequent. Handle files, binders, office equipment.

• Postures (bend/stoop/kneel): Occasional. File retrieval, plugging equipment.

• Lifting/Carrying: Occasional. Up to 10 lbs (laptop, files, small packages).

• Work Environment: Typical office setting; moderate noise; prolonged screen time.

Skills and Abilities Required

• High proficiency in MS Office, especially Excel.

• Strong organizational skills with attention to detail.

• Ability to manage multiple projects and meet tight deadlines.

• Effective communication skills, both independently and as part of a team.

• Financial acumen highly preferred.

Education and Experience Required

• Bachelor's degree in engineering, business administration, project management, or a related field.

• Minimum of 1 year project coordination experience.

• Previous experience in Telecom, Professional Engineering Coordination, and/or Senior Management Administrative Support

Telamon Corporation is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. Telamon does not and will not discriminate against any applicant because of race, color, religion, age, national origin, disability, sex (including sexual orientation and gender identity), marital status, veteran or military status, or any other characteristic protected by law. Telamon Corporation makes all employment decisions in a non-discriminatory manner.

Title: Project Management Assistant

Location: Auburn United States

Job Description:

Requisition NumberStu04795P

Home Org NameAuburn Online

Division NameProvost and VP Academic Affair

Position Title: Project Management Assistant

Working Title (if different from Position Title)

Job Summary

The Student Project Management Assistant assists the Academic Program Administrator in supporting academic and administrative teams in coordinating and executing educational projects. This role involves assisting with project planning, scheduling meetings, tracking tasks, and maintaining course project documentation. The assistant collaborates with the Auburn Online instructional design and creative team members as needed for project tracking.

This position supports a hybrid work model. On-the-job-training will be provided for specific tasks and tools.

Essential Functions

*Attending project meetings, taking detailed notes, and distributing communications.

*Assisting the Project Manager with managing project details and dashboards using platforms like Box, Power BI, and varied project management systems.

*Creating templates and tools to streamline handoffs between internal and external teams.

*Maintaining consistent communication among stakeholders to ensure alignment.

*Supporting instructional design efforts by organizing materials and facilitating course updates.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Undergraduate:

• Must be enrolled in Auburn University full time.
• 20 hours per week is required.

Skills:

• Effective communication (written and verbal)

Preferred Qualifications

• Familiarity with Canvas or other learning management system (LMS)
• Understanding of basic HTML
• Good knowledge in design and design tools, including but not limited to Adobe Photoshop, Adobe Illustrator
• Minimum commitment of three semesters
• Personal traits to include self-starter, independent worker, critical thinker, quick learner, adaptable, patient, attention to detail, and accountable

Pay Rate$12.00/hour - $14.00/hour

Work Hours: 20

City position is located in:Auburn

State position is located:Alabama

Title: Administrative Specialist II | Domestic Violence Unit | Criminal Division

Location: Seattle United States

Salary

$34.32 - $39.87 Hourly

Location 

Suite 2050 Seattle, WA

Job Type

Classified Civil Service, Regular, Part-Time

Remote Employment

Flexible/Hybrid

Job Number

2025-01327

Department

Law Department

Job Description:

With more than 200 attorneys and professional staff, the Seattle City Attorney's Office is one of the largest law offices in Seattle and is the third largest public law office in the state. Our office is committed to making Seattle a safe, healthy, empowered and thriving community for everyone. We strive to address historical injustices within the court system with self-examination and to pursue justice in Seattle with integrity, creativity, and fairness. We believe working transparently, innovatively, and in collaboration with our partners in the community is necessary to achieve outcomes that promote equity, accountability, and healing.

Join a team of passionate prosecutors, advocates, and support staff working together to address gender-based violence in Seattle by holding abusers accountable and providing victims with information, support, and resources. The Seattle City Attorney's Office Domestic Violence Unit prosecutes crimes of misdemeanor intimate partner domestic violence, family violence involving adult children, elder abuse, and child abuse/neglect cases. The Domestic Violence Unit provides support and resources for child, adult and elder victims.

The Domestic Violence Unit is proud of its ersity and is represented by people of various cultures and ethnic/racial backgrounds. We would like to continue to expand our cultural and language capacities to better serve our clients. You can contribute to this mission by providing the administrative support the advocates need to keep victims informed. 

In addition to this opportunity to join a team that is dedicated to public service, the City Attorney's Office offers a generous benefit program which includes paid leave benefits, paid parental and family leave, low-cost health benefits, and the opportunity to participate in a defined benefit retirement program. This position is a rare part-time opportunity that offers flexibility, a collaborative work environment, and benefits.

This position is 20 hours per week, Monday-Friday, though hours can be flexible.

• Utilize our internal case management system, Justice Nexus, to generate standard letters notifying victims by either email or postal mail of whether charges were filed or declined in order to comply with RCW 7.69 (victim rights statute); 
• Generate other standard letters, sent by either postal mail or email, to victims upon request from an advocate;
• Assign incoming reports to advocates, tracking the caseloads to ensure equal distribution. Update relevant systems to communicate the assignment;
• Notify any prosecutors with pending cases against the same defendant that a new police report has been received, and exchange police reports to coordinate across units and jurisdictions;
• Track reports declined for felony filing to ensure those reports are prioritized for advocate assignment;
• Generate standard reports from the City Attorney's Office internal case management system;
• Enter and update information into the City Attorney's Office internal case management system;  
• Coordinate with other departments (internal and external) and the general public: explain office policies and procedures, receive and share information as a part of the City's coordinated community response to domestic violence; 
• As needed, provide administrative support to the Victim Advocate Supervisor and the Domestic Violence Unit Supervising Attorney to include scheduling meetings, taking, preparing, and distributing meeting minutes, and handling sensitive and confidential matters; 
• As needed, assist with special projects to include research on best practices, contact with neighboring or similar cities to gather and compile information needed to make process or policy changes, and keep detailed administrative records;
• Support marginalized communities, including immigrant and refugee victims, acting as a liaison to the criminal justice system and the City Attorney's Office;
• Organize U Visa certification applications, gathering information needed to assist the domestic violence unit supervisor with completing the certification, responding in a timely manner, and keeping detailed records;
• Research suspects in JABS and other court databases to gather background information on felony criminal cases and civil protection orders to allow the advocate and prosecutor to make an informed risk assessment;
• Evaluate risk in each report to help advocates triage and prioritize cases;
• Meet competing deadlines and comply with schedules in a fast paced, high volume work environment through excellent time management; and
• Other duties as assigned.

Minimum Qualifications: 

• This position requires at least two years of clerical support experience in a criminal justice setting (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
• Must pass a background check, follow CJIS training, and be able to maintain confidentiality and handle sensitive information. 
• Be familiar with criminal system procedures and domestic violence risk factors.

Desired Qualifications:

The successful applicant will have knowledge of the legal or criminal justice environment and the demonstrated ability to:  

• Knowledge of prosecutor case management systems;
• Knowledge of criminal history and protection order information;
• Proficient language skills and knowledge of Microsoft Office suite;
• Perform work with attention to detail;
• Communicate effectively both verbally and via e-mail with co-workers, defense attorneys, law enforcement, and court staff;
• Communicate effectively both verbally and via email with victims/witnesses who may come from marginalized communities;  
• Follow moderately complex written and oral instructions;
• Work independently and think critically;
• Exercise good judgment;
• Use effective time management skills.

Application Process - For your application to be accepted, you must:

• Complete the online City of Seattle Application

• (https://www.governmentjobs.com/careers/seattle)

• Include the following required attachments: 

• Cover Letter describing your interest in the position. (.pdf, .doc, or .docx format)

• Resume detailing your relevant experience. (.pdf, .doc, or .docx format)

Application Submission Guidelines - All applicants are required to apply on or before the closing date indicated on the job posting.  Applicant inquiries received via email and websites such as Indeed, etc. will not be considered unless the inidual has applied to the available position via the Government Jobs site.  Note: The required documents listed in the above "Application Process" section must be attached to the application prior to the job closing date indicated to ensure consideration for the application submitted.  Please contact the Office of Human Resources on or before the closing date indicated above at Law_[email protected] should you need assistance with the online application process.

Race and Social Justice Initiative - The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism.  We seek iniduals who will work toward the goals of the Race and Social Justice Initiative.

Compensation - The full pay range for this step-progression position is $34.32 - $39.87 per hour. New employees begin at Step 1 of the pay progression, which is $34.32 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. Advanced initial step placement may be considered under limited circumstances, but step salaries are not subject to negotiation.

Benefits -  The City of Seattle offers a comprehensive benefits package including vacation, 12 official holidays and 2 floating holidays, sick, and paid parental leave as well as medical, dental, vision, life, and long-term disability insurance for employees.  City Attorney's Office employees also have the opportunity to participate in a defined benefits retirement program. More information about benefits can be found at https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Language Premium - Iniduals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.

Workplace Environment - Currently, the Seattle City Attorney's Office has a Flexible Work Arrangements Policy. Employees have the option to work a hybrid schedule (3 days in the office, 2 days remote). This is subject to change as circumstances and business needs dictate.

Background Check Requirements - All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the verification of credentials and/or other information required by the municipal corporation's procedures, including the completion of the criminal history check in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17.  Applicants will be given a chance to explain or correct background information and provide verifiable information on good conduct and rehabilitation.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

Who may apply - This position is open to all candidates who meet the minimum qualifications.   

The City of Seattle values erse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, gender identity or expression, family or marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, pregnancy, or other protected characteristics.  The Seattle City Attorney's Office encourages people of all backgrounds to apply.

Questions? Contact our Human Resources team at LAW_[email protected].

Title: Administrative Assistant

Location: Houston United States

ID: 176956

Job Description:

This is a hybrid administrative role working 1-2 days onsite (Fridays required), supporting a busy healthcare facilities department.

Ideal candidate will have experience with timekeeping; Microsoft Office skills (Excel, Word, PowerPoint), Power BI is a plus; knowledge of Maximo/CMMS is a nice to have; supporting leadership; willingness to learn quickly and work well with a team; positive attitude and strong work ethic.

This team is a supportive team focused on growth and development; opportunity to learn behind-the-scenes healthcare operations; offers a great opportunity to grow into senior administrative roles.

Performs complex administrative duties requiring judgment within general guidelines. Impacts department efficiency and productivity.

MD Anderson offers our employees:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups.

JOB SPECIFIC COMPETENCIES

Kronos Timekeeper

Enters data in Kronos, completion by 12pm Tuesday of each week, assures all exception logs are completed correctly, monitors attendance, for all unscheduled time, runs reports as requested by personnel. Must be proficient with attendance and timekeeping policies and be proficient in hourly and on-call pay and policies. Acts a liaison between myHR, researches and makes Kronos corrections as needed payroll and the staff.

HR / On Boarding

Handle all new hire documentation, to include Employee personnel files for both new and transferred employees. Ensure employees are enrolled in correct training. Issue lockers, combo codes and uniforms to new employees. Inventory of PPE. Assists Office manager with JC Personnel Review.

Administrative Support

Coordinates meetings and department-wide event scheduling and planning, provides administrative support for the team. This includes scheduling attendees, handling meeting location details, preparing meeting materials/agendas, scheduling catering, producing flyers/invitations/ PowerPoint presentations and taking/preparing meeting minutes. Must demonstrate excellent interpersonal skills, working effectively with a wide variety of professionals, administrators, management staff employees and vendors. Ensures accuracy of calendar with

special detail to double bookings, meeting cancellations and time allowance between meetings. Responds to requests for electronic calendaring for meetings, projects, appointments, etc. will be responded to within the maximum of one (1) business day of initial contact. Composes formal and informal correspondence, mail merges, formats presentations, and creates reports, graphs, org charts, etc. Must be able to use Microsoft programs and demonstrate the ability to use proper grammar and spelling while composing and proofreading documents/materials.

Responsible for updating bulletin boards, creating monthly flyers, newsletters, and for viewing and distribution to the department. Maintains departmental records, filing systems and coordinates records management for the department.

Other Duties as Assigned

Employee is considered ESSENTIAL PERSONNEL for all emergency related events and agrees to fulfill the responsibilities associated with

signing the agreement. Considered essential personnel. Back-up to reconciliation process and other administrative support team members.

Required: High school diploma or equivalent. Is RequiredFour years Administrative/secretarial experience No experience required with preferred degree. Must pass pre-employment skills test as required and administered by Human Resources.

Onsite Presence: Is Required

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and inidual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 176956
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

Job Description:

Job Title: Executive Assistant

Reports to: OFNA President

Location: Evanston, IL (hybrid, in-office 2-3 days)

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland's dairy processors and, in turn, Irish dairy farmers. It is Ireland's largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, Ornua has annualized sales of over €3.5 billion and a global team of 2,800 employees.

Ornua is structured across two isions: Ornua Foods and Ornua Ingredients. We operate from 10 business units worldwide, including 16 production facilities, and have sales and marketing teams working in-market across the globe in Africa, Asia, Germany, Ireland, the Middle East, Spain, the UK, and the US.

You may know us by our brands Kerrygold, Dubliner, Pilgrim's Choice, Avantage, Forto, and BEO.

Ornua's Values

At Ornua, our Values lie at the core of everything that we do and how we behave both inidually and as a business. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.

Ornua's Growth

At Ornua, our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable, profitable growth, underpinned by our ambitious 'Path to Prosper' strategy. We have delivered significant growth in our core business, and we have ambitious plans for continued growth over the next five years.

About the Role

Reporting to the President, this role provides Executive level support to the President, Global Marketing Director, Foods and the local Senior Leadership team. This role supports the running of the Evanston office, in partnership with the Office Manager.

Key Areas of Responsibility

• Proactive calendar management for the President and Global Marketing Director.
• Manage end-to-end logistics for leadership team meetings and other offsite meetings and events as required.
• Prepare and reconcile monthly expense reports for the President, Global Marketing Director and the local Senior Leadership Team.
• Manage travel (flights and hotels) for the President and Global Marketing Director as required.
• Liaise with external partners/vendors as required.
• Process Purchase Orders and reconcile invoices pertaining to the Office, Legal and HR.
• Assist with management of the Evanston office and provide cover when Office Manager is on leave.
• Build and maintain strong relationships with Group EAs and Travel team.
• Ad hoc administrative support for the Leadership Team.

Key Requirements:

• Proven experience as an Executive Assistant, with at least 2-3 years supporting C-Suite level.
• Strong proficiency in MS Office (Excel, Microsoft Outlook, Powerpoint and Microsoft Teams in particular).
• Excellent time management skills and the ability to prioritize multiple competing priorities.
• Attention to detail and problem solving skills required.
• Excellent written and verbal communication skills required.
• Strong organizational skills.
• Experience of working with stakeholders internationally, desirable.

Total Rewards at Ornua Foods North America will include a competitive salary and annual bonus scheme. The following are a list of other benefits you can avail of: low employee contribution for Medical, Vision and Dental benefits cover; 401k; Paid Time Off; Maternity Leave (20 weeks); Parental Leave; Flexible working; Fitness Reimbursement; Charity Donation; Complimentary Kerrygold products; Free car parking and secure bicycle storage; Free healthy snacks and drinks in the office; Reward & Recognition program; Volunteering opportunities; Long Service Awards.

The salary for this role is between $25 - $30 per hour and the candidate will be offered a salary commensurate with their level of experience.

Ornua Foods North America Inc is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Applicants must be authorized to work for any employer in the U.S.

Nearest Major Market: Chicago

Job Segment: Sustainable Agriculture, Agriculture

Title: Administrative Assistant

Location: Overland Park, Kansas, 66211, United States

Full time

Hybrid

This is an exciting time to join our firm as we redefine the middle-market accounting and business advisory space. We proudly invest in our people with a winning blend of values, expertise, and ambition. Our people-first approach empowers our team members to thrive within a culture that supports growth, innovation, and collaboration. Our commitment to investing in talent means flexibility, professional development, enhanced benefits, and a range of career paths to explore

The Administrative Assistant in the Specialty Services department will assist in ensuring smooth departmental workflow through client onboarding, document processing, and internal coordination.

What You’ll Do:

• Provide administrative support to ensure efficient operation of the department

• Responsible for onboarding new clients and inputting new clients and projects into operating systems.

• Check the mail system periodically throughout the day for new assessments notices, tax bills, return forms, and other property tax correspondence that will be processed into the property tax system.

• Prepare and email letters of authorization to clients. Process signed letters into property tax software.

• Collect and process assessment notices, tax bills, and other correspondence from clients.

• Request property record cards and appeal deadlines from county and/or state assessment departments.

• Issue checks for filing fees, record cards and other related expenses.

• Use computer word processing, spreadsheets and the property tax software to produce and distribute correspondence memos, letters, reports, forms and other documents.

• Preparing and tracking client engagement letters, proofreading, and editing client letters, performing mail merges, ensuring formatting is by firm standards,

• Create presentations in PowerPoint for various projects and internal purposes.

• Travel arrangements (booking flights, rental cars, hotels; providing a detailed itinerary with directions to each destination; confirming client/prospect meetings and hearings along with location and times; organizing receipts, processing and invoicing expenses to the client).

• Maintain partner calendars (proactively assisting in meeting preparation both internally and externally, assisting in keeping on schedule).

• Order catering and schedule team events.

• Attend quarterly administrative department meetings (discuss upcoming projects, creating procedures, examining procedural issues).

• Assist with accounts receivable issues and prepare/compile supporting documentation.

• Organize and facilitate weekly or monthly meetings within the department.

• Proactive in identifying opportunities to support the department.

About You

• Associate of Arts degree in secretarial science or related field from an accredited college or business school and two years of administrative/secretarial experience; or graduation from high school or GED and four years of clerical/secretarial experience.

• Past experience supporting multiple department heads is preferred.

• Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint; knowledge of operation of standard office equipment.

• Mastery of spelling and grammar.

• Integrity and the ability to maintain a high level of confidentiality.

• Ability to proactively anticipate needs.

• Eager to learn.

• Strong self-starter who is comfortable working both independently and as a member of a team.

• Ability to prioritize and work effectively with a high volume of workload and meet deadlines.

• Communication skills - clear, concise writing and verbal skills.

• Organization skills; attention to detail and accuracy; flexibility; strong analytical skills.

• Excel at working autonomously and juggling multiple priorities.

• Strong customer service orientation and professional appearance.

• Must be able to interact and communicate with iniduals at all levels in the firm and a variety of personalities in a professional manner.

Why Join Us

We’re growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including

• Flexible Work Environment: This opportunity is hybrid. This flexibility allows you to balance your work and personal life while contributing to an exciting vision and team. 

• Dynamic and Innovative Work: An opportunity to play a critical role within a rapidly growing firm with a supportive and collaborative culture. 

• Growth Opportunities: A dynamic and supportive environment where your contributions will directly impact the firm’s growth and success and share in the rewards. 

• Collaborative Culture: A team-oriented culture that values innovation, entrepreneurial spirit, and growth mindset.  

• Competitive Compensation: A comprehensive salary and benefits package, including performance-based incentives and growth opportunities.

Impact Program Assistant

Remote

Location: The role is remote and location is flexible, assuming some overlap with the Central European timezone.

Position overview

A fixed-term, one-year position on OCCRP’s Impact Team, to help expand the impact of our investigations and data on combating corruption and organized crime, through partnerships, outreach, and analysis.

Job description

This position offers the opportunity to work with some of the leading opponents of corruption and organized crime, designing and executing innovative projects and collaborations. 

This person would join OCCRP’s Impact Department which works to expand the use of investigative journalism by groups dedicated to protecting democracy and combatting corruption and organized crime. 

The role is remote and location is flexible, assuming adequate overlap with the Central European timezone. 

The term of the position is one-year. Subject to future funding and high performance, an extension would be considered.

Duties and responsibilities include: 

• Support the operations of a project aimed at accelerating data-focused cooperation between investigative journalists and academic researchers;
• Coordinate activities with civil society organizations on the theme of identifying assets acquired with illicit funds and the associated asset recovery efforts;
• Encourage follow up on OCCRP network investigations by initiating outreach and cooperative activities;
• Contributions to grant reporting, fundraising, network mapping, contact organization, and other tasks as assigned.

As part of a small team, the work will include everything from program design and the analysis of investigative reporting to administrative tasks related to contracting, managing the team’s contacts, and other activities.

Useful expertise and experience would include: 

• A Bachelors degree, with Masters level qualifications preferred, in a relevant field such as political science, economics, criminology, journalism, etc. 
• A robust understanding of international corruption, organized crime, and/or illicit finance, and various anti-corruption responses, with an understanding of asset recovery issues an added bonus;
• Familiarity with investigative journalism;
• Excellent coordination skills, with experience conducting collaborative projects and working in international teams;
• Strong research and English-language writing skills;
• Highly organized and able to improve how the team tracks its various contacts and interactions;
• Entrepreneurial mindset, comfortable with ambiguity, and able to work independently in a fast-paced environment on multiple projects.

We are one of the first all-remote companies with 2,000+ team members utilizing our virtual office called eXp world. This role is work-from-anywhere in the state of Florida. 

Who is eXp? 

Doing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things.  

Come join us at eXp Realty – a 8x Glassdoor Best Places to Work organization! 

What you will do: 

• Ensure eXp maintains good standing. Coordinate the joining of new MLSs as needed.

• Approve all new agent applications that are not auto-vetted/set up mentorships as needed. 

• Approve/Sign all transfer documentation for agents. 

• Works closely with Agent Experience for Broker questions. 

• Provides support to the Designated Managing Broker and Managing Broker Team

• Assist with Agent and State Trello Boards 

  • Manages Agent Approval

  • Manages Agent Invitation Acceptance

• Coordinate with Broker Primary Board  to maintain Agent compliance

• Manage State Calendar

• Assists with management of Local Board Associations

  • Auditing

  • Invoicing

  • Compliance

• Assists Broker with generating and distributing communications to Agents

• Administrator of State social media groups

• Liaison to:

  • MLS Boards

  • Non-eXp Brokerages

  • Agents

  • Vendors

• Special Projects as directed by Brokerage Operations

How you will grab our attention: 

• BA/BS in business administration or related field preferred

• High School Diploma/GED required

• 2+ years of experience in administration and/or operations

• Experience in the real estate industry strongly preferred

• Strong ability to multitask

• Excellent verbal and written communication skills

• Strong knowledge of Microsoft Office/Google Suite

If you think you’d make a great match for this position but don’t meet all the requirements, we would still encourage you to apply! 

What eXp Realty Provides: 

• Work from Anywhere  

• Paid Time Off 

• 401k with 4% match (immediate vesting)   

• Robust Medical, Dental, & Vision benefits      

• Company provided equipment     

• Monthly Technology Stipend    

• FSA & HSA with employer contributions   

• Health & Wellness incentives       

• 100% Paid Parental Leave

Job Type

Full-time

Description

Job Title: Assignment Coordinator

Job Location: Fully Remote – equipment provided

Job Type: Full-Time, Hourly, Non-exempt

Compensation: $18/hour, paid weekly

Reports To: Regional Manager 

Full-Time Benefits:

• Paid Time Off and Paid Holidays
• Health, Dental, Vision, Employer Paid Life Insurance, Supplemental Health Benefits, Flexible Spending Accounts
• 401K with Company Match

Frasco, Inc is seeking an energetic and organized inidual for our Assignment Setup Department. This inidual must thrive in a demanding environment, appreciate technology, and want to advance with a dynamic, fast-growing company. This candidate must have keen attention to detail and be an adaptive person.

  Essential job functions include, but are not limited to:  

• Manages sensitive client data and PII (Personally Identifiable Information) by ensuring the confidentiality and security of client information by adhering to data protection and company policies
• Assesses referrals, inputs data, and assigns appropriate service to management in an accurate, efficient, and timely manner.
• Collaborate with colleagues, managers, and sales staff to thoroughly analyze referrals and gain a clear understanding of client requirements
• Achieves set productivity targets and maintains a low error rate, meeting the criteria established for the role after an initial probationary period.

Requirements

• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and with appropriate tone across a variety of audiences
• Able to communicate clearly and concisely with clients and internal iniduals 
• Strong focus on accuracy and excellent organizational abilities
• Ability to understand and interpret erse types of documents
• Proficiency in troubleshooting and resolving issues
• Skills in extracting necessary information from various documents for case setup and database input 
• Capability to work independently while also contributing to team goals

Education and Preferred Qualifications:

• High School diploma or equivalent
• Case Management experience

People Operations Administrator

Remote

People Operations

Full time

India

ABOUT SORTLY

Sortly is a simple, multi-device inventory management solution. Our visual & intuitive approach to inventory enables thousands of SMBs and teams within iconic corporations, government entities, music bands & sports teams to stay on top of their consumables, assets, and material things. With over 8,000 five-star ratings in the App Store and a net promoter score greater than 55, our impressive growth has primarily been driven by organic sources and word of mouth. We are profitable, financially independent, and primed to scale within our $20B market! We are proudly a distributed and remote-first company since inception with teams across 4 countries.

OUR VALUES

Smart - We make decisions based on knowledge and understanding with the aim of creating and improving differentiated products that benefit our business and customers.

Inspiring - We embrace the spirit of entrepreneurship, taking considered risks and pushing ourselves to think boldly and creatively.

Empathetic - We are customer-centered by mission, with respect for the inidual and a desire to create a great community.

Real - We seek opportunities to learn from our mistakes and successes, our colleagues and customers, and to help each other improve.

Role SUMMARY

We’re seeking a People Operations Administrator to support daily operations for Sortly’s India team.

You’ll be responsible for keeping essential workflows moving efficiently and maintaining the consistency of day-to-day operations.

Key Responsibilities

Recruitment Coordination

• Schedule and coordinate interviews as needed and requested.This includes requests from our US based team.
• Maintain candidate data and feedback trackers.
• Support onboarding documentation and pre-joining formalities.

People Operations Support

• Assist in onboarding and offboarding logistics (documents, laptop handovers, tool access).
• Address basic employee queries and escalate as needed.
• Help coordinate internal events such as team off-sites

Admin, Vendor & Finance Coordination

• Manage vendor relationships and renewals.
• Track and organize vendor invoices and ensure timely payments.
• Follow up with third-party finance partners for payment confirmations.
• Maintain expense and payment trackers for monthly closure.

Requirements

• Min of 2-3 years of experience in Admin ops, or similar coordination roles preferably in a US based tech company.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and follow-up skills.
• Proficient with Google Workspace, spreadsheets, and documentation tools.
• Can manage multiple responsibilities in a remote setup

Benefits

In addition to working with fun, passionate, and inspired colleagues, you’ll enjoy:

• A remote-first culture with _flex_ible hours to help you do your best work.
• A competitive compensation package.
• Comprehensive health coverage for you and your family including term life insurance, unlimited telehealth (including mental health), annual health checkups, diet coaching, veterinary care, and physiotherapy support.
• Learning and development stipend to keep your skills sharp.
• Home office setup allowance for a comfortable workspace.
• Team offsites focused on fun, connection, and collaboration.
• Supportive colleagues invested in your growth and success.

Donor Engagement Coordinator

Location: Saint Paul United States

• Full-Time

• Hybrid

• Locations

  Showing 1 location

  Saint Paul, MN 55101, USA

Job Description:

Position Summary:

A Donor Engagement Coordinator supports the tactical implementation of the comprehensive donor engagement and events program while simultaneously providing general administrative support for the Philanthropic Development department.

Working with leaders in Philanthropic Development across the organization, directly with donors, and external vendors, this role utilizes an exceptional ability to organize, prioritize, and move projects forward in a fast-paced environment. The Donor Engagement Coordinator serves at the cross section of events, communication, solicitation, and stewardship, primarily working to enhance the donor experience and inspire visionary support. It offers a unique opportunity to combine creativity with project and process management in a highly collaborative, donor-centric environment. While the Donor Engagement Coordinator is primarily responsible for planning and implementing key activities related to donor engagement, a desire and willingness to serve as a thought partner in developing strategy is strongly encouraged.

Expected Compensation Range: $51,000 - $62,200 annualized. Exact rate determined by experience and education related to the role, organizational compensation structure, and internal equity.

Work Location: Hybrid - St. Paul, MN

Application Process: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Application Deadline: Until filled

Position Responsibilities:

EVENT COORDINATION

Manage the execution of events hosted in support of the fundraising strategy for MPR|APM; work closely with internal key stakeholders to establish a detailed working plan to implement donor engagement strategy, overseeing the planning process for the execution of the event from start to finish.

• In collaboration with the Philanthropic Development team, develop a communications plan for each event, including event invitations, reminders, pre-event, and post-event emails
• Manage event logistics in CRM (Salesforce), including creating and managing event page, building and maintaining RSVP reports, updating donor information, etc
• Solicit and manage external vendors (caterers, musicians, venues) to include facilitating contracts, tracking payment, communicating logistics, etc
• Build thorough event/show flows to be used by planning team, event talent, technical directors, and event hosts
• Serve as an onsite event manager, including occasional morning and evening events (1-3 times/month)
• Manage internal event communications calendar using multiple channels: Outlook, WAVE, Excel, and Slack

GENERAL ADMINISTRATIVE SUPPORT

Provide broad support for areas of Philanthropic Development (Major/Planned Giving, Capital Campaign, Institutional Giving, Development Communications) with meeting coordination, team budget maintenance/upkeep, CRM (Salesforce) data oversight, general process improvement/connectivity, and ongoing campaign projects. May include:

• Collaboratively build meeting agendas and capture/publish minutes
• Create and maintain Slack channels for meeting groups
• Work with the Manager of Development Initiatives to ensure accurate expense tracking, coding, and projecting
• Serve as back up for solicitation and acknowledgement processes
• At the direction of the Manager of Development Initiatives, support efforts to solicit and steward Board of Trustees

DONOR RELATIONS

Create a positive, gratitude-focused environment in all interactions with donors (phone, email, in person) by collaborating with Philanthropic Development teams to enact a variety of stewardship activities. May include:

• In tandem with the Manager of Development Initiatives, devise a process to scale highly customized stewardship touchpoints to a broader pool of donors
• Assist with occasional thank-you phone calls and handwritten notes to donors throughout the year
• Co-develop series of activities and engagement opportunities for staff donors to strengthen internal culture of philanthropy and gratitude

Required Education and Experience:

• Bachelor's degree or equivalent experience
• 3+ years of relevant work experience, specific to events coordination and administrative support in a fast-paced environment
• Exceptional written, oral, and interpersonal communication skills and proofreading capabilities
• Experience in project and process management
• Significant experience using customer or constituent databases (Salesforce highly preferred), Word, Excel, PowerPoint and MS Outlook

Required Skills, Knowledge, and Abilities:

• Exceptional level of accuracy and attention to details
• Strong customer service skills and the ability to build effective professional relationships
• Knowledge of effective nonprofit fundraising practices
• Demonstrated success in completing projects on time, on budget, and within scope
• Demonstrated success in collaborating across functional teams
• Demonstrated problem-solving skills
• Ability to be flexible and adaptable to change
• Excellent organizational skills and ability to prioritize and work under pressure, often autonomously
• Significant experience using customer or constituent databases (Salesforce highly preferred), MS Office Suite: Word, Excel, Outlook, SharePoint; Zoom

Preferred Skills and Experience:

• Passion for the mission and content of MPR|APM
• Education or experience directly related to nonprofit fundraising
• Commitment to cultural competency and desire to foster an internal culture of philanthropy

Reporting to this Position:

None

Physical Demands and Working Conditions:

• Must be able to perform the essential duties of the position with or without reasonable accommodation
• Physical Demands:
• Required to move about in an office environment and sit for extended periods of time
• Required to move about in the community, primarily in relation to events attendance
• Frequent use of hands for data entry/keystrokes and simple grasping
• Working Conditions:
• Moderate noise level
• Occasional exposure to prevalent weather conditions

APMG offers a comprehensive benefits package including Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays + 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more.

Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

We are committed to hiring a breadth of erse professionals and encourage members of erse groups to apply.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Title: Procurement and Contracts Specialist Lead

Location: Tacoma United States

Salary

$41.00 - $52.11 Hourly

Job Type

Career Service - Full Time

Remote Employment

Flexible/Hybrid

Job Number

25-00650

Department

Finance

Job Description:

Description

Position Summary

Why It's a great opportunity: The Finance Procurement and Contracts Division has an exciting opportunity for you to be a self-driven, analytical, and detailed oriented Procurement and Contract Specialist 2. You will be a valuable team member doing contract management, contract administration, compliance review, and consultative support for County procurement of goods, equipment, and various services. You and your teams' efforts will support public work-related projects by coordinating with various County departments for contract document development, negotiation, review, and approvals. You will provide direction to internal and external stakeholders, help influence improvements and efficiencies in County processes, and support innovation and creativity to continue to build out the future of contracting and procurement at Pierce County. This team is dedicated to ensuring proper use of taxpayer funds and to maintain transparency county-wide.

Why It's a great department: The Finance Department proudly serves the great communities of Pierce County and has received awards recognizing its performance and dedication to the public. It's a team that provides real solutions and assists all County departments in achieving their goals as defined by their mission. The Department's Divisions are responsible for financial management, risk management, and information technology. The Finance team is responsible for procurement, contracting, budgeting, accounting, health benefit management, worker safety programs and insurance, fleet and records management, and treasury services for the county and numerous independent districts.

How to be successful in the role: Your success will come from handling multiple solicitations and assigned contracts while managing competing priorities. You will need to utilize your knowledge of procurement and contracts to include contract solicitation, contract development, implementation of laws, regulations, and policies while ensuring contract compliance. A high level of proficiency in writing, creating, drafting, editing, and finalizing documents and processes. Flexibility, self-motivation, and being able to speak confidently to internal and external customers while being solution oriented will further your success

Your future in this role: The Finance Department has access to many Pierce County training opportunities including classroom settings and access to LinkedIn Learning. You will also build your procurement and contracting knowledge through industry driven webinars and educational opportunities, along with regular meetings with your manager to receive feedback and discuss future goals. Pierce County offers professional development through the Leadership Certification program, robust online learning, and other training opportunities throughout your career to ensure your success. This position has multiple career growth and promotional opportunities in Pierce County to build on a great career.

Core daily responsibilities:

• Lead and/or perform procurement and contract administration services for complex and high-risk contracts. Ensure all procurements and contracts with federal funding meet federal, state and County requirements.
• Independently develop, negotiate, execute, and administer unique, complex, high-risk, legally binding contracts.
• Develop and update boilerplate language for all procurement and contract documents, ensuring County forms are up to date. Maintain federal terms and forms as available. Develop specialized contract terms and conditions as needed for inidual contracts.
• Develop, recommend and implement county-wide policies, procedures and processes for procurement, contracting and contract close-out.
• Audit, review, document, advise and maintain procurement and contract software solutions and processes for Pierce County.
• Create documentation and provide easy access to resources within the Central Procurement & Contract Services Division.
• Provide training on contract and procurement processes to county departments and vendors interested in contracting with Pierce County.
• Increase contracting opportunities for disadvantaged business enterprise, pierce county businesses, small businesses and veteran-owned businesses

A classification description with a more detailed list of essential functions can be found here.

Qualifications

• A resume and cover letter are required for this position.
• Bachelor's degree in public or business administration, or related area; AND
• Two years of progressively responsible work experience in the area of public sector procurement and contracting, AND
• One year of supervisory or lead experience is required.
• Additional education and/or work experience which clearly indicates the ability to perform the essential functions of the position may substitute on a year for year basis for the recruiting requirements.

As a condition of employment, the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case and will not necessarily remove an applicant from consideration.

This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the County's needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments, phone screen, and interviews.

At Pierce County, ersity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our erse community. Will you join us in keeping Pierce County a place people are proud to call home?

We are unable to sponsor or take over sponsorship of an employment visa at this time.

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Our benefits:

Vacation (Annual Leave)

After approximately six months, employees receive six days of vacation leave.

Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows:

Vacation Accruals:

During years 1-3, 12 Days

During years 4-7, 16 Days

During years 8-13, 20 Days

During years 14-18, 23 Days

During years 19, 24 Days

During years 20, 25 Days

During years 21, 26 Days

During years 22, 27 Days

During years 23, 28 Days

During years 24, 29 Days

During years 25 & thereafter, 30 Days

A maximum of 45 days may be carried from one year into the next.

Pro-Rated for Part-Time based on % of 1.0 FTE.

Military Leave:

Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.

Holidays:

Some full-time employees are entitled to eleven paid holidays as follows:

New Year's Day - January 1

Martin Luther King, Jr's birthday - Third Monday in January

President's Day - Third Monday in February

Memorial Day - Last Monday in May

Juneteenth - June 19

Independence Day - July 4

Labor Day - First Monday in September

Veteran's Day - November 11

Thanksgiving Day - Fourth Thursday in November & Friday after

Christmas Day - December 25

Personal Holidays:

Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays. Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued.

Furlough:

Some Pierce County employees may be designated to receive 10 "furlough" days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year. Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays.

Sick Leave:

Sick leave accrues on a bi-weekly basis, at the rate of one day per month.

Insurance Benefits:

Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the Pierce County Health Benefits website.

Retirement and Deferred Compensation:

Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security:

All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system.

Miscellaneous Benefits:

Please visit Pierce County's Benefits website for more information.

Telework/Remote Options:

Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy here.

All employees are required to be WA State residents after 30 days of employment.

Title: Service Coordination Admin

Location: West Springfield Massachusetts United States

Job Description:

Support coordination department with various administrative tasks such as entering orders, tracking parts, scheduling maintenance work, and confirming scheduled appointments with customers. As well as assisting with coverage for when coordination is out. 

Roles and Responsibilities

• Service Scheduling – Provide backup coverage for the Service Coordinator during absences or high volume periods, ensuring continuity in scheduling and communication. Assist territories with forward planning of maintenance work. 
• Service Administration – Support the scheduling of service and maintenance work by entering orders and completing tasks in a timely manner. Secure and verify purchase orders for service work, confirming billing and shipping addresses with customers when necessary. Track and follow up on parts required for scheduled jobs to ensure timely service delivery. Report any scheduling conflicts or technician issues to the Service Manager promptly. Help manage and monitor work in progress to support efficient service operations.
• Contribute to positive Company branding by projecting a knowledgeable, professional, and customer-oriented image to customers.
• Perform all duties in accordance with Atlas Copco standards, while always striving to understand the needs and expectations of the customer.
• Take whatever action is appropriate and required to get the job done and to establish and maintain communications with all people/employees considered necessary to get the job done.
• Perform other duties as assigned. 
• To succeed, you will need

Experience

Education

Skills

Supervisory Responsibility

In return, we offer

Choose your career with us!

Drive your Career, Explore Opportunities, Realize your Passion . . .

Attractive benefits Include:

Excellent compensation package, including a flexible benefits plan, and generous 401 (k) retirement plan

Job location

Option 2: Hybrid

Title: Call Center Representative (Temporary)

Location: Detroit, MI,  United States

Full time

Remote

 Ascensus

Job Description:

Ascensus is the largest independent retirement and Government Savings services provider in the US, helping millions of Americans save for the future. We are looking for client-focused talent who have service as part of their DNA, rather than just part of a job. We take serving our clients seriously and need iniduals who want to learn our business, embrace our core values, and work within a team environment. If you can see every interaction as an opportunity to achieve client satisfaction, we want to talk with you!

Video Interviewing:

As part of our Call Center hiring efforts, we're using a video screening process. 

This is a temporary position with the possibility of converting to full time based on company need and performance. The hourly rate is $19. Class start dates are:

• 10/15
• 10/29
• 11/12

These positions are 100% fully remote

The first 2 weeks consist of training from 10:00 am to 6:30 pm EST.

After training is complete, you will be offered one of the shifts below (times are in Eastern Standard Time):

Late Shift

• 12:30 pm to 9:00 pm

• 1:30 pm to 10:00 pm

• 2:30 pm to 11:00 pm

The Call Center Representative position is responsible for customer service and processing for account-based employee benefit plans within our service center teams. Service center teams are accountable for servicing Flexible Spending Accounts (FSA), 529 Educational Savings accounts, Qualified Plan Retirement accounts and State Sponsored Retirement Program accounts. Associates will handle requests from participants, financial advisors, and plan administrators seeking information or executing requests on specific accounts, products or plans. They are responsible for providing high quality service to all callers using phone, email or chat. Call Center Representatives handle requests provide explanations regarding benefits and plan provisions, review claims information and update account owner contacts using provided processes. The associate provides excellent customer service through phone calls, emails and/or online chat and supports efficient administration of plans and department practices.

Essential Functions

Movement between service center roles, described above may take place to support business needs and seasonal volume, throughout the year. Training would be provided, prior to any movement to support a new product. The requirements listed are representative of the knowledge, skills, and/or ability required. Other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Below functions are across all roles.

• Examine, review, process, calculate and (a) pay claims based on information, plan design, insurance filings, documentation and reports; or (b) administer payments based on plan information and documentation, in a timely manner.

• Respond to all account owners and participant phone inquiries and requests in a timely and accurate manner. Meet department and inidual service levels and quality goals and support department business objectives. Proactively engage participants, anticipate their needs, offer assistance and solutions.

• Process financial and non-financial transactions timely and accurate.

• Demonstrate flexibility and team-orientation.

• Comply with plan document provisions, regulations, guidelines and company procedures. Maintain confidentiality and keep department, client and participant HIPAA compliant. Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients.

Required Education and Experience

• High school diploma or GED, and further applicable education or equivalent experience.

• 1+ years of call center or customer service experience preferred

• Ability and proficiency with Microsoft Office and Excel applications, and claims processing or benefit card systems.

• Qualified candidates must complete a video interview assessment after applying as the next step, to be completed within 7 days of receiving the link. How to prepare: Set aside 30-45 minutes for the self-guided assessment that includes games and questions. Find a quiet place to record and be camera-ready. You'll need a smart phone, tablet, or desktop computer with your camera and microphone enabled. You'll answer questions to share your skills and experience, and bring your personality to the interview. This step accelerates the interview process, moving qualified candidates to hiring manager interview fast.

• Computer proficiency is required

• Excellent listening, verbal and written skills

• Detail oriented, flexible, and self-motivated

Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate from @ascensus.com or @futureplan.com email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.

For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for inidual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying.

At Ascensus, we aspire to make a difference for others. We are a technology-enabled services company that helps people save for a better future through our network of institutional, financial advisor, and state partners. Our culture is guided by sound principles, is committed to high standards, operates with transparency, and welcomes all-housed within our Core Values: People Matter. Quality First. Integrity Always.

Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").

Title: Admin Assistant 3

Job Description:

Admin Assistant 3

Requisition ID req34611 Working Title Admin Assistant 3 Position Grade 08 Position Summary

The School of Medicine's Dean's Office has an exciting opportunity for an innovative, detail oriented Administrative Assistant 3 to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.

This inidual will provide high-level administrative support to the Deans Office.

Duties include:

• Managing complex calendars,
• Arranging travel plans and processing travel reimbursements
• Triaging telephone communication,
• Greeting and directing visitors,
• Resolving administrative problems and inquiries,
• Maintaining data lists,
• Preparing reports,
• Creating/maintaining Smartsheets,
• Assisting with ongoing projects,
• Serving as a point of administrative contact and liaison with SOM departments,
• Providing backup for the Administrative Officer.

This inidual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Bachelor's Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Demonstrated proficiency with Microsoft Office Suite, Chrome River, and Smartsheet.
• Demonstrated experience supporting senior leadership or administrators.
• Excellent written and verbal communication abilities.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department School of Medicine Administration (043C) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.09 - $23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 10/16/2025 Eligible for Remote Work Eligible for Remote Work Statement Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach an updated resume and cover letter. In your cover letter, please be sure to address how your skills fit with our preferred qualifications for this position. A completed application is required for consideration.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a erse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

Title: Executive Assistant

Location: Philadelphia United States

Job Description:

CoreWeave is the AI Hyperscaler, delivering a cloud platform of cutting edge services powering the next wave of AI. Our technology provides enterprises and leading AI labs with the most performant, efficient and resilient solutions for accelerated computing. Since 2017, CoreWeave has operated a growing footprint of data centers covering every region of the US and across Europe. CoreWeave was ranked as one of the TIME100 most influential companies of 2024.

As the leader in the industry, we thrive in an environment where adaptability and resilience are key. Our culture offers career-defining opportunities for those who excel amid change and challenge. If you're someone who thrives in a dynamic environment, enjoys solving complex problems, and is eager to make a significant impact, CoreWeave is the place for you. Join us, and be part of a team solving some of the most exciting challenges in the industry.

CoreWeave powers the creation and delivery of the intelligence that drives innovation.

At CoreWeave, we're building the next-generation public cloud for accelerated workloads. The Revenue team drives growth through strategic partnerships, client success, and innovative go-to-market initiatives. You'll work alongside dynamic leaders and help shape the operational rhythm of one of our fastest-growing teams.

About the Role:

As an Executive Assistant supporting the Revenue organization, you'll provide high-level administrative and operational support to senior leaders, including VP and C-suite executives. You'll manage complex calendars, coordinate travel, oversee logistics for team meetings and events, and ensure seamless communication across stakeholders. This role requires anticipation of needs, proactive problem-solving, and the ability to thrive in a fast-paced environment. You'll partner closely with the Senior Executive Assistant to the Chief Revenue Officer/SVP, Revenue, to drive organization, efficiency, and alignment across the team.

Who You Are:

• 3-5+ years of experience providing executive-level support at the VP/C-suite level

• Proven project management skills and ability to manage competing priorities

• Proficiency with Google Suite, Google Calendar, Slack, and Microsoft Office

• Experience coordinating travel, processing expenses, and planning events

• Strong organizational and communication skills with meticulous attention to detail

• Demonstrated ability to work independently across multiple teams and time zones

• Must be based in or willing to relocate to Philadelphia; 3-5 days onsite per week and travel to other offices as needed

Preferred:

• Experience supporting leaders in high-growth or technology-driven organizations

• Familiarity with CRM tools or revenue operations processes

Wondering if you're a good fit?

We believe in investing in our people and value erse experiences, even if you don't meet every qualification. If some of this sounds like you, we'd love to talk.

• You love creating order from chaos and driving efficiency.

• You're curious about how high-performing teams operate and scale.

• You're an expert at anticipating needs before they arise.

Why CoreWeave?

At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values:

• Be Curious at Your Core
• Act Like an Owner
• Empower Employees
• Deliver Best-in-Class Client Experiences
• Achieve More Together

We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and provides the opportunity to develop innovative solutions to complex problems. As we get set for take off, the growth opportunities within the organization are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us!

"The base salary range for this role is $75,000 to $100,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility)."

What We Offer

The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location.

In addition to a competitive salary, we offer a variety of benefits to support your needs, including:

• Medical, dental, and vision insurance - 100% paid for by CoreWeave
• Company-paid Life Insurance
• Voluntary supplemental life insurance
• Short and long-term disability insurance
• Flexible Spending Account
• Health Savings Account
• Tuition Reimbursement
• Ability to Participate in Employee Stock Purchase Program (ESPP)
• Mental Wellness Benefits through Spring Health
• Family-Forming support provided by Carrot
• Paid Parental Leave
• Flexible, full-service childcare support with Kinside
• 401(k) with a generous employer match
• Flexible PTO
• Catered lunch each day in our office and data center locations
• A casual work environment
• A work culture focused on innovative disruption

Our Workplace

While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration

California Consumer Privacy Act - California applicants only

CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Title: Contracts Administrator I

Location: Chesapeake, VA United States

Job Description:

Company Profile

Oceaneering Marine Services Division (MSD) has over 30 years of experience providing full-service submarine and surface ship repairs supporting maintenance and alterations aboard commercial and U.S. military vessels. We are SUBSAFE and DSS-SOC certified and perform high-consequence maintenance on assets that operate in demanding environments.

Oceaneering Aerospace and Defense Technologies (AdTech) delivers solutions that enable humans to work safely and effectively in harsh environments - from underwater to the outer reaches of space. Our innovative solutions support the development and application of practical, cost-effective systems that meet our customers' challenges - from routine to extreme. Our experience and expertise across multiple industries uniquely positions us as a leader in the government, space, and maritime services markets. Our products and services meet the rigorous demands of the complex environments in which they operate, delivering results without compromising safety or reliability.

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Position Summary

Under general supervision and with a high level of initiative, the Contracts Administrator provides day-to-day support across all phases of Government contract administration. This includes proposal preparation, bid submission, contract review, administration, and close-out activities across a variety of contract types. The role requires strong organizational, leadership, and problem-solving skills, as well as the ability to work effectively in a fast-paced, team-oriented environment. A high degree of reliability and strict confidentiality in handling sensitive matters is essential.

This position offers the freedom to work remotely, giving you the flexibility to design your day around what matters most. Join a team that values autonomy, trust, and results- we believe great work can happen anywhere.

Duties And Responsibilities

• Support the Department Manager and Contracts/Subcontracts staff with contract-related tasks as directed.
• Participate in the development and submission of proposals and bids.
• Review and analyze contract terms and conditions to ensure compliance and mitigate risk.
• Administer active contracts, including tracking deliverables, managing modifications, and maintaining documentation.
• Assist with contract close-out procedures and final reporting.
• Maintain strict confidentiality in handling sensitive and proprietary information.
• Demonstrate reliability, initiative, and professionalism in all aspects of contract support.
• Ensure appropriate documentation is acquired and entered into the company's standard logs and databases in a timely manner.
• Develop and maintain relationships with key internal and Customer representatives.
• Additional duties as assigned.

Qualifications

REQUIRED:

• Minimum of one (1) year of experience in Government contract administration.
• Familiarity with various contract types (e.g., CPFF, FFP, T&M).
• Familiarity with the FAR, DFARS and other US government procurement regulations.
• Proficiency in Microsoft Office Suite and contract management systems.
• Ability to obtain and maintain a Secret security clearance.

DESIRED:

• B.A. or B.S. degree, or formal training in Acquisition and Contract Management.
• Deltek Costpoint experience.
• Experience with proposals, negotiations, and resolution of issues during contract performance.
• Experience in ship repair industry.
• Critical thinking capability.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

• Ability to work with a wide variety of technical, financial and project management staff members.
• Ability to effectively prioritize conflicting demands.
• Excellent attention to detail, communication and interpersonal skills.
• Effective decision-making skills.

Additional Information

PAY, BENEFITS AND WORK SCHEDULE:

We offer a comprehensive and competitive benefits package. Employee benefits vary by role, however, may include Health and Wellness, Mental Health, Retirement Savings, Life and Disability, Paid Maternity and Parental Leave, Paid Time Off, Tuition Reimbursement, and an Employee Assistance Program. Annualized pay rate for this position is $56,000 to $76,000.

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors.

Title: Administrative Assistant - CAD Americas

Location: Allentown PA United States

time type: Full time

job requisition id: R43284

Job Description:

Explore a world of opportunities with us. Look ahead with us and help shape innovative solutions to make our world more sustainable and life healthier, more vibrant and more comfortable. At Evonik, you have the chance to explore, thrive, and grow alongside 33,000 colleagues. Among attractive career paths and high-quality development programs, we not only offer performance-based remuneration and occupational health benefits but also hybrid and flexible working environments with #SmartWork. Bring your fresh perspective, develop your strengths, break out your mold, and find a career that fits your dreams with us.

This position will interface with all levels of the organization in the Americas and throughout the world. The role includes the handling of confidential information with absolute discretion. The position will support the Allentown site by collaborating with and backing up other Administrative Assistants at the site.

RESPONSIBILITIES

CAD Site Administration

• Register visitors to Allentown site

• Organize hotels and ground transportation for visiting international guests

• Meeting support: help CAD employees book conference rooms; organize rooms, catering and drinks for meetings as needed

• Support all aspects of on-boarding new employees / contractors after initial orientation, including computer set-up and troubleshooting, non-technical tours of the area, introductions to colleagues, get acquainted meetings with key colleagues, uniform and business card orders as needed, general acclimation to the area, badge access, mailing lists, systems orientation, etc

• Support transfers and off-boarding as needed for the topics above.

• Manage office mail and packages - this includes scanning invoices to Accounts Payable and distributing mail to other office colleagues

• Updating standard PPT / Excel documents (ex. cost center, org charts, training)

• Create customer letters and coordinate sending them with Sales and Marketing

Purchasing and Supply

• Manage and coordinate procurement of supplies for CAD Allentown and remote employees in the region.

• Collaborate and advise colleagues to determine appropriate purchasing methods, using comprehensive knowledge of Ariba, Invoice Payment, Procurement Card, Parcel Card, Concur, and multiple SAP transactions.

• Manage multiple IVT items, including forwarding, conditionally approving, goods receipt, G/L accounting, internal invoice troubleshooting.

Support of VP, GM CAD Americas and North American Business Director

• Coordinate, collaborate and organize events, including team building, training sessions, workshops, etc.

• Maintain all aspects of calendar management - Scheduling and coordinating internal, external, and face to face meetings and events. Processing meeting invitations and reschedules. Meeting scheduling for ad hoc and recurring departmental meetings.

• Create travel itineraries for travel utilizing Concur and manual processes as needed.

• Outlook e-mail management as needed · Provide similar support to other CAD Leadership as needed, time permitting.

Events

• Workshops / Training / Team Building / Customer Events

• Manage and coordinate events on-site and off-site that include internal and external customers and/or colleagues domestically and internationally.

• Arrange conference rooms, refreshments and/or meals, audio/visual equipment, flowers, supplies, invitations, RSVPs, gifts, transportation, and accommodations, as needed.

Other tasks as assigned

• This position requires flexibility and cooperation across a wide range of tasks

REQUIREMENTS

Education and Experience:

• The inidual filling this position should have 5+ years of Administrative Assistant experience.

• Demonstrated experience working in a corporate environment supporting senior leadership.

• Associate or Bachelor degree or equivalent experience..

• Skilled user of PowerPoint, Word, Excel, SharePoint, and Teams, SAP is a plus

• Strong written and verbal communication skills in English and interpersonal effectiveness. Demonstrated customer focus.

• Must be detail-oriented and possess solid organizational skills. Must be able to work independently, manage multiple priorities and meet deadlines

• Note: This position is viewed as a contact by executives and their administrative assistants globally. This person must be highly professional, responsive and proactive

The Evonik Group adopts an Equal Employment Opportunity (EEO) approach. Candidates are assessed based on their educational qualifications, experience, job competencies and potential and shall not be discriminated against on the basis of race, ethnicity, age, gender, religion, nationality, disability or sexual orientation or other classifications protected by local, state, or provincial regulations.

Your Talent Acquisition Manager:

Wenda Cenexant [C]

Company is

Evonik Corporation

Position Title: Senior Administrative Assistant, East Region and National Accounts

Location: Miami, FL

Job type: Hybrid

Job Description:

Where Conviviality is at work.

Pernod Ricard is a global premium spirits and wine company. We're the team behind leading brands such as ABSOLUT Vodka, Jameson Irish Whiskey, Malibu, Kahlúa Liqueur, The Glenlivet Gin, and Skrewball whiskey, as well as many more superior wines and exquisite champagnes!

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.

Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business!

The salary range for this role, based in Miami, is $58,960.00 to $73,700.00. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate's experience, skills against internal peers and against the scope and responsibilities of the position.

Job Summary

Your primary responsibility will be to provide administrative support to the ision, enabling these field sales departments to grow our brands and our business ahead of target and ahead of the competition. You will establish and foster relationships that will drive this success.

Who will love this job

You thrive on creating order out of chaos - managing calendars, meetings, and details gives you energy. You can juggle multiple priorities without missing a beat and are known for keeping things running smoothly behind the scenes and love being the go-to person who helps others succeed and takes pride in contributing to a positive, efficient workplace.

What you'll do

• Responsible for all administrative duties, including travel arrangements, calendar management, expense account filing and tracking, meeting planning and supporting the Division Vice President (DVP) and Commercial team.

• Act as the Office Manager for Regional office providing office upkeep, leading point of contact for building, ordering supplies, submitting office invoices, coordinating samples.

• Responsible for representing the DVP leaders in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.).

• Coordinate and manage isional and team meetings.

• Maintain key dates on master calendar for the leadership teams

• Coordinate administration of IT needs (new phones, computer equipment, office access etc).

• Assist with new hire training/orientation and standardize onboarding for all new employees to either ision.

What's in it for me?

Being part of an inclusive and erse company where professional development and internal career mobility is front-and-center to our talent strategy. This means your career at Pernod Ricard has many possibilities. You'll be part of a culture that celebrates the rich ersity of our people across the globe and be part of our long-standing commitment to making exceptional products, giving back to our communities, and honoring our responsibility to preserve the environment.

Required Qualifications

• Bachelor's Degree preferred, advanced training in MS-Office preferred.

• 5+ years of previous experience, supporting multiple iniduals and/or groups in a fast-paced environment.

• Beverage alcohol or other CPG experience is a plus

Working Conditions

• Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Occasional overnight travel required.

When you join Pernod Ricard, you'll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being uniquely you is celebrated. Our values are lived, they drive our behaviors, and it's what brings our culture to life.

Our work philosophy celebrates the magic of human connection with the flexibility needed to provide one's most meaningful contribution. We offer a flexible work policy, with most of our positions offering a hybrid option with flexibility to work remotely 2 days a week. As a global employer, we understand that not everyone's working hours are the same, and we empower our employees to work the hours that make the most sense for them and their team's schedules.

Pernod Ricard USA is an Equal Opportunity Employer. It employs qualified iniduals based solely on ability, training, and experience, and does not and will not, discriminate for or against any employee or applicant for employment or promotion based upon actual or perceived race, color, religion, sex, age, disability, national origin, citizenship, marital status, sexual orientation, gender identity, genetic information, military service or any other classification protected by law. Offers will be subject to United States local terms.

Senior Administrative Assistant

Bethesda, MD, USA

Full time

R0024096

Job Description:

Position Overview

The Sr. Administrative Assistant provides support to three executives in their daily administrative duties. This role is responsible for managing the executives’ day-to-day calendar, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events. 

Primary Duties & Responsibilities

• Provide comprehensive administrative support to three executives, including calendar management, expense processing, and coordination of domestic and international travel.
• Plan and execute all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively support select meetings to ensure seamless operations.
• Create high-quality PowerPoint presentations incorporating graphs, charts, and other visual elements.
• Handle sensitive and highly confidential information with discretion and professionalism.
• Organize and maintain filing systems, including correspondence and other records.
• Collaborate with other departmental administrative staff to schedule meetings, align executive calendars, and stay informed on cross-functional activities.
• Provide backup support to other administrative staff at World Headquarters.
• Perform other duties as assigned.

Qualifications (Include education, experience, technical, travel and language requirements)

• 2 - 4 years of prior administrative assistant experience, with a minimum of a high school diploma or equivalent.
• Strong verbal and written communication skills, including experience drafting executive-level correspondence.
• Excellent organizational skills and ability to manage multiple priorities effectively.
• Proven ability to independently manage multiple high-priority tasks and complex projects with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
• Expert-level proficiency in Microsoft Office Suite including Teams, SharePoint, Excel, Word, PowerPoint.

Workplace Location/Schedule

• Location: ESAB WHQ – 909 Rose Avenue – 8th floor, North Bethesda, MD.

• Work Schedule: 4 days in office (1 day remote) (8a.m. – 5p.m.)

Pay Range: $64,803.00-$75,289.00

Program Administration Specialist (REMOTE)

Req #1116

Virtual

Job Description

Koniag Emerging Technology, a Koniag Government Services company, is seeking a Program Administration Specialist with a Secret clearance to support KET and our government customer. This is a remote opportunity. 

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Coordinate Contract Governance Board events, including hotel arrangements, conference rooms, travel planning, and onsite support.
• Prepare reports for Contract management on application support, deployment, and usage metrics.
• Draft correspondence to internal and external stakeholders supporting Contract management strategic initiatives.
• Schedule meetings associated with project kick-offs, external partners, event planning, monthly webinars, and other contract management initiatives, while managing calendars of the
  internal team.
• Assist in resolving complex issues with internal and external stakeholders making connections across teams.
• Support the acquisition and management of software licenses and equipment.

 Work Experience, Knowledge, Skills & Abilities:

• At least 2 years of relevant experience working as an Admin Specialist
• The ability to communicate technical as well as non-technical information clearly, both orally and in writing to both technical and non-technical audiences
• Experience using PC workstation operations in a Microsoft Office environment including MS Edge, MS Word, Excel, Outlook, PowerPoint
• Experience using MS Teams (or equivalent video sharing tools)

 Desired Skills & Experience:

• Strong communication skills - written and verbal
• Strong organizational skills
• Experience specifically with US Department of State software development projects
• Significant working knowledge of MS Teams & Teams sites
• Technically savvy - ability to quickly learn our ADG Suite of applications
• Adaptability - willingness to learn new applications as we continue to expand

Requirements:

• Secret clearance required

Our Equal Employment Opportunity Policy

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. 

Job Details

Job Family

Technical Program Management & Operations

Job Function

Task Manager (tech)

Pay Type

Salary

Administrative Coordinator

Flex Commuter / Hybrid

US - California - Thousand Oaks

Full time

R-227429

Career Category Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year.

As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative support to various executives within the Customer Data & Analytics (CD&A) department.

Flexible Commuter role to Thousand Oaks, CA. You will work on-site 2-3 days a week.

• Support multiple Executive Directors (currently 3) and act as back up to other team admins, including the SEA

• Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones

• Manage multiple priorities in a continually changing environment

• Critical thinking and creative problem-solving skills

• Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence

• Make travel arrangements and process expense reports in a timely manner

• Onboard new hires and help assimilate into the team; assist with offboarding as needed

• Work closely with other team members, company-wide AC’s and cross-functional partners

• Source of knowledge and guidance with ability to field questions and share information with the team

• Flexibility and adaptability to system upgrades, migrations, changes in ways of working

• Manage/assist with special projects, event coordination, team building virtually and F2F

• Maintain department distribution lists, anniversaries, birthdays

• Perform independent research and prepare information for special projects as assigned

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a personable with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years’ experience in an administrative support role

• Strong Outlook, Microsoft suite: Excel, PowerPoint Skills, Forms, Word

• Knowledge of Webex, MS Teams, SharePoint and Concur

• Bachelor’s degree

• Amgen experience preferable: culture, business operations, internal web

• Experience working in biopharma or healthcare industry

• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast-moving, results oriented environment

• Discretion in dealing with proprietary information

• Helpful, can-do attitude with a solution-oriented approach

• Polite and personable ‘team player’

• Skilled at remaining calm under pressure

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models, including remote and hybrid work arrangements, where possible