Senior Administrative Assistant

Bethesda, MD, USA

Full time

R0024096

Job Description:

Position Overview

The Sr. Administrative Assistant provides support to three executives in their daily administrative duties. This role is responsible for managing the executives’ day-to-day calendar, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events. 

Primary Duties & Responsibilities

• Provide comprehensive administrative support to three executives, including calendar management, expense processing, and coordination of domestic and international travel.
• Plan and execute all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively support select meetings to ensure seamless operations.
• Create high-quality PowerPoint presentations incorporating graphs, charts, and other visual elements.
• Handle sensitive and highly confidential information with discretion and professionalism.
• Organize and maintain filing systems, including correspondence and other records.
• Collaborate with other departmental administrative staff to schedule meetings, align executive calendars, and stay informed on cross-functional activities.
• Provide backup support to other administrative staff at World Headquarters.
• Perform other duties as assigned.

Qualifications (Include education, experience, technical, travel and language requirements)

• 2 - 4 years of prior administrative assistant experience, with a minimum of a high school diploma or equivalent.
• Strong verbal and written communication skills, including experience drafting executive-level correspondence.
• Excellent organizational skills and ability to manage multiple priorities effectively.
• Proven ability to independently manage multiple high-priority tasks and complex projects with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.
• Expert-level proficiency in Microsoft Office Suite including Teams, SharePoint, Excel, Word, PowerPoint.

Workplace Location/Schedule

• Location: ESAB WHQ – 909 Rose Avenue – 8th floor, North Bethesda, MD.

• Work Schedule: 4 days in office (1 day remote) (8a.m. – 5p.m.)

Pay Range: $64,803.00-$75,289.00

Program Administration Specialist (REMOTE)

Req #1116

Virtual

Job Description

Koniag Emerging Technology, a Koniag Government Services company, is seeking a Program Administration Specialist with a Secret clearance to support KET and our government customer. This is a remote opportunity. 

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Coordinate Contract Governance Board events, including hotel arrangements, conference rooms, travel planning, and onsite support.
• Prepare reports for Contract management on application support, deployment, and usage metrics.
• Draft correspondence to internal and external stakeholders supporting Contract management strategic initiatives.
• Schedule meetings associated with project kick-offs, external partners, event planning, monthly webinars, and other contract management initiatives, while managing calendars of the
  internal team.
• Assist in resolving complex issues with internal and external stakeholders making connections across teams.
• Support the acquisition and management of software licenses and equipment.

 Work Experience, Knowledge, Skills & Abilities:

• At least 2 years of relevant experience working as an Admin Specialist
• The ability to communicate technical as well as non-technical information clearly, both orally and in writing to both technical and non-technical audiences
• Experience using PC workstation operations in a Microsoft Office environment including MS Edge, MS Word, Excel, Outlook, PowerPoint
• Experience using MS Teams (or equivalent video sharing tools)

 Desired Skills & Experience:

• Strong communication skills - written and verbal
• Strong organizational skills
• Experience specifically with US Department of State software development projects
• Significant working knowledge of MS Teams & Teams sites
• Technically savvy - ability to quickly learn our ADG Suite of applications
• Adaptability - willingness to learn new applications as we continue to expand

Requirements:

• Secret clearance required

Our Equal Employment Opportunity Policy

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. 

Job Details

Job Family

Technical Program Management & Operations

Job Function

Task Manager (tech)

Pay Type

Salary

Administrative Coordinator

Flex Commuter / Hybrid

US - California - Thousand Oaks

Full time

R-227429

Career Category Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year.

As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative support to various executives within the Customer Data & Analytics (CD&A) department.

Flexible Commuter role to Thousand Oaks, CA. You will work on-site 2-3 days a week.

• Support multiple Executive Directors (currently 3) and act as back up to other team admins, including the SEA

• Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones

• Manage multiple priorities in a continually changing environment

• Critical thinking and creative problem-solving skills

• Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence

• Make travel arrangements and process expense reports in a timely manner

• Onboard new hires and help assimilate into the team; assist with offboarding as needed

• Work closely with other team members, company-wide AC’s and cross-functional partners

• Source of knowledge and guidance with ability to field questions and share information with the team

• Flexibility and adaptability to system upgrades, migrations, changes in ways of working

• Manage/assist with special projects, event coordination, team building virtually and F2F

• Maintain department distribution lists, anniversaries, birthdays

• Perform independent research and prepare information for special projects as assigned

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a personable with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR
• 2 years in a technical school setting with hands-on experience OR
• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years’ experience in an administrative support role

• Strong Outlook, Microsoft suite: Excel, PowerPoint Skills, Forms, Word

• Knowledge of Webex, MS Teams, SharePoint and Concur

• Bachelor’s degree

• Amgen experience preferable: culture, business operations, internal web

• Experience working in biopharma or healthcare industry

• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast-moving, results oriented environment

• Discretion in dealing with proprietary information

• Helpful, can-do attitude with a solution-oriented approach

• Polite and personable ‘team player’

• Skilled at remaining calm under pressure

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models, including remote and hybrid work arrangements, where possible

Salary Range 70,085.00 USD - 88,142.00 USD

Executive Assistant

Remote

ABOUT OUR COMPANY:

The crushing weight of debt is something that we believe holds people back from reaching their dreams and making a splash in the world. So in 2013, after seeing our friends and family struggle with student loans, we created Splash Financial. 

Over the years, our mission has expanded to include helping people with other forms of debt - such as refinancing credit cards, which are at all time highs in the US. And we’ve been able to refinance $6+ Billion in loans through our network of Splash, powered credit union and bank partners who leverage our marketplace and automated loan processing technology.

And we’ve raised over $70 million from investors like partners of DST Global, Citi Ventures, TruStage Ventures, Northwestern Mutual Future Ventures, Detroit Venture Partners, and more.

But at our core, we’re still that little company from Cleveland with a big dream: to make people more powerful than their debt and we’re just getting started..

ABOUT OUR WORKPLACE:

Splash is remote-first, and proud of it. 

We spend our days simplifying financial products and getting them into the hands of people who need them most. Right now, we’re focused on building financial technologies that fundamentally transform how the industry lends.

Although Splash has been around since 2013, we still operate like a startup — fast-paced, nimble, and full of heart. We’re good people who care deeply about doing meaningful work and we approach challenges with creativity, passion, and urgency.

And to hire the best, we provide the best: great health insurance, competitive salaries, and unique benefits like quarterly meet-ups and access to engagement tools that keep us connected — even from afar.

At Splash, everything we do is guided by our values:

Own It – We take full accountability and follow through on commitments.

Raise the Bar – We move fast, innovate faster, and push through barriers.

Say the Hard Thing – We speak up with honesty, respect, and a desire to solve problems and make things better.

Elevate Each Other – We win as a team by lifting each other up.

These values show up in how we work and how we connect — whether we’re collaborating on big projects or bonding over everyday moments. Yes, we even have Slack channels for #kids-and-pets and #food because we believe being human makes us better teammates.

ABOUT THE ROLE

Splash Financial is seeking a highly organized and proactive Executive Assistant based in Cleveland, OH to support our executive leadership team. This role is critical to ensuring our leaders can focus on scaling Splash, while you orchestrate the details that keep things running smoothly.

You’ll act as the right hand to executives, providing seamless calendar management, travel coordination, meeting preparation, a ton of cross-functional communication, and office management in our Cleveland, OH office. Note that because of this, you will be required to visit the Cleveland, OH office at least once every 2-3 weeks for maintenance, management, mail pick-up, etc. 

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and handles sensitive information with the highest level of confidentiality and discretion. You’ll gain exposure to all facets of a growing fintech startup, building strong partnerships with executives, leadership teams, and employees across the company.

This is a unique opportunity to contribute directly to the efficiency and effectiveness of Splash’s leadership.

WHAT YOU’LL DO AT SPLASH

• Provide executive-level support, including managing complex calendars, scheduling meetings, and coordinating logistics across time zones.

• Serve as a trusted partner and gatekeeper, ensuring executives are prepared, prioritized, and focused on the highest-impact work.

• Coordinate travel, itineraries, expense reports, and logistics for executives.

• Manage all office-management duties in our Cleveland, OH office inclusive of mail, deliveries, swag management, hosting visitors, etc. 

• Handle confidential information with professionalism, judgment, and discretion.

• Assist with special projects, events, and strategic initiatives that require executive involvement.

WHAT YOU’LL BRING TO SPLASH

• 4+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior executives.

• Excellent organizational skills with a proven ability to manage multiple priorities, meet deadlines, and adapt quickly.

• Strong communication and interpersonal skills — both written and verbal.

• High degree of professionalism, discretion, and trustworthiness with sensitive information.

• Proficiency in Google Workspace, Microsoft Outlook, Slack, Zoom, and other collaboration tools.

• A proactive mindset with the ability to anticipate needs and act before being asked.

COMPENSATION:

The base salary compensation range for this role is $80,000 to $90,000 annually, based on market data and internal compensation practices.

This role may also be eligible for a bonus component tied to inidual and company performance. Final compensation will be determined by factors such as location, experience, and skill level.

SPLASHERS ENJOY:

• Fully remote work freedom
• Competitive salary packages
• Flexible PTO + 9 company holidays
• Equity: Share in our start-up success
• Comprehensive and affordable insurance benefits
• Paid parental leave for both caregivers
• Essential equipment to get the job done
• 401(k) for your future savings
• Quarterly meet-ups: In person & virtual fun
• Awesome Splash swag to flaunt your team spirit

Title: Weekends - Board Certified Family Medicine Physician, PCP - 100% Remote

Location: Remote NY, NJ, CT, MA, CA, MN, WI, IA, FL, RI, or NH

Category: Provider

Job Description:

Who we are:

Founded in 2016, K Health's mission is to deliver accessible, high-quality healthcare at scale. As a leading clinical AI company in primary care, K Health has developed a suite of clinical AI agents that enhance provider efficiency and improve patient outcomes. K Health's virtual primary care platform is enhanced by an AI copilot to complete the initial patient intake, summarizing relevant history from the EMR, and generating “the perfect note” to reduce the time providers spend on basic data collection and non-clinical tasks. Unlike other virtual medicine companies, K Health delivers comprehensive, longitudinal primary care in a virtual setting, enabling our clinicians to be true primary care providers without sacrificing scope of practice or continuity of care. 

As a venture-backed startup trusted with nearly $400 million in funding and a $900 million valuation as of July 2024, K Health is well-positioned for sustained future growth. We are expanding our partnerships with major health systems (Cedars-Sinai, Hackensack Meridian Health, Hartford HealthCare), enhancing accessibility and quality of care by pairing people with technology. Our providers are credentialed at these renowned academic health systems and adhere to their clinical guidelines, ensuring patient-first, evidence-based care. Fully integrated into Epic, our AI platform enables K Health to operate as an extension of existing healthcare systems, benefiting from a built-in network of specialists and social services to seamlessly serve patients within those communities. Our unique care delivery model enables our providers to deliver the same high-quality, accessible care to a mixed-payer population, including those with commercial insurance, Medicare, and Medicaid.  

Join us in our mission to deliver smarter, simpler healthcare of the future - today!

K Health is a clinical AI company and virtual clinic operator trusted by leading health systems. Our 24/7 care delivery model meets patients whenever care is sought by engaging them in a modern loop accentuated by Clinical AI, deeply integrated technology, and top-tier Virtualist clinicians.

Here’s how we deliver care:

• Clinical AI: A co-pilot that investigates symptoms, suggests diagnoses, triages patients, and automates documentation.
• Patient Platform: Consumer-friendly intake and engagement tools available via MyChart and custom mobile apps, white-labeled in health system’s brand.
• Provider Platform: Seamless integration into Epic, providing pre-visit, point-of-care, and post-visit support.
• Clinical Workforce: A dedicated team of credentialed providers running 24/7 virtual clinics, aligned to each partner health system’s protocols.

This integrated model expands access, improves patient acquisition, strengthens profitability, and ensures true longitudinal care. That’s why Mayo Clinic, Cedars-Sinai, Mass General Brigham, Hackensack Meridian Health, and Hartford Healthcare partner with us.

We’re founded in 2016, headquartered in New York City, and backed by nearly $400 million from leading investors including Valor Equity Partners, Claure Group, Mangrove Capital Partners, 14W, Notable Capital, Lerer Hippeau, Primary Venture Partners, Comcast Ventures, PICO Venture Partners, Max Ventures, and other strategic healthcare partners. 

Explore opportunities to join our team or collaborate with us to shape the future of healthcare.

About the role: 

We are partnering with the nation's leading hospital systems to build the next era of primary care, expanding access to communities through innovative virtual clinics. We seek visionary, board-certified Primary Care Physicians to deliver fully remote, comprehensive clinical care encompassing the full spectrum of primary care—from preventive services and acute visits to chronic condition management. In this role, you will leverage a cutting-edge clinical AI platform to provide smarter, more personalized care. Work from the comfort of your home, fully supported by a dedicated 24/7 care team designed to significantly reduce administrative burdens, freeing you to focus on what matters most: delivering transformative, patient-centered care.

What you will do: 

• Provide high-quality preventative, acute, and chronic care in a fully-remote, virtual setting.
• Elevate remote care by providing compassionate and meaningful patient encounters.
• Manage a dedicated panel of patients as their primary care physician, when applicable.
• Co-manage patients with their assigned primary care physician and external partners.
• Educate patients on appropriate treatments and care plans for their health needs.
• Prescribe and refill medication as appropriate.
• Manage patient follow-ups for chronic care programs.
• Refer patients to specialists or acute care services when clinically indicated.
• Work on population health initiatives for risk-attributed patients (e.g., Annual Wellness Visits, care gaps, transitions of care, risk capture).
• Support patients immediately post-discharge to improve understanding of treatment plans and reduce hospital readmissions.
• Collaborate with clinical team members to build clinical guidelines and policies.
• Practice continuous self-evaluation to ensure adherence to clinical guidelines and best practices.
• Perform against challenging goals to deliver quality care efficiently using K’s technology.

What we’re looking for: 

• Board-Certified in Family Medicine
• 3+ years of post-residency work experience.
• Experience with virtual visits/telemedicine is required.
• Primary care and behavioral health experience, with the ability to treat both acute and chronic care conditions.
• Demonstrated experience in Acute Care or Urgent Care settings.
• Prior experience with EPIC EMR.
• Must be currently enrolled, or eligible for enrollment, as a Medicare provider.
• Clean background and medical malpractice history.
• Willing to commit 40 hours per week (typically 36 clinical hours).
• Flexibility to work a varied schedule, which may include specific weekdays, evenings, and a regular weekend rotation.
• Extensive experience handling a high patient volume (3+ cases per hour).
• Strong interest in developing longitudinal relationships with patients.
• Tech-savvy, proactive, organized, and detail-oriented.

Bonus: #LI-Remote

• Licensed in one or more of the following; NY, NJ, CT, MA, CA, MN, WI, IA, FL, RI, or NH.
• IMLC is a big plus.
• A minimum of 2+ years of experience in an in-person primary care setting.
• Spanish-speaking ability is a plus.

Licensing and Placement:

All state licenses are welcome. After you apply, our clinical talent acquisition team will match you with open positions across our partner health systems based on your active licenses and current needs. We will give the necessary support to up-license outstanding candidates.

Compensation:

$250,000 - $270,000 USD

We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise.

Executive Assistant to Vice President

Job ID: 1149537_RR00110084

Facility: NYU Langone Health

Position Type: Full-Time/Regular

Shift: Day

Schedule: M-F; 9-5PM or 8:30-4:30PM (remote days on Friday)

Department: Administrative/Office Support, Clinical Affairs & Affiliates (C1722), NYU Langone Health

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation. NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With _$_14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over _$_1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:

In this role, the successful candidate will support the Faculty Group Practice (FGP) Vice President for Ambulatory Care & Business Strategy as well as the Vice President for Professional Billing. This position is responsible for coordinating and managing administrative activities for staff and ensures efficient administrative operations. This position reports to the director of business development and operations.

Job Responsibilities:

• Coordinates the day-to-day activities of all _office_s including but not limited to supply/inventory, equipment management, scheduling budget and clinical/regulatory compliance and refund/correspondence processing.  Develops policies, procedures and systems which ensure productive and efficient administrative operations. 
• Supports leadership in problem solving and project planning/coordination to ensure efficient services.  Assists in the development and execution of goals and objectives and serves as a primary point of contact for all administrative issues.
• Gathers, enters and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Researches and analyzes data related to administrative functions. 
• Prepares a variety of communications, reports, charts, written documents, etc. detailing the findings which may be highly sensitive and confidential in nature.
• Maintains schedules/calendars, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate.  Organizes and facilitates meetings, conferences and other special events including Employee Engagement activities, as required, including identifying needed resources and arranging for required support (i.e., Technical, A/V, etc) for meetings and events.
• Maintains office staff job results by recruiting, selecting, orienting, and training employees, as well as coaching, counseling and disciplining;  planning, monitoring and appraising job results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information and identifying trends.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
• Maintains office efficiency by planning and implementing office space, layouts and equipment needs. 
• Sends ad-hoc communications to staff.
• Maintains professional and technical knowledge by attending educational workshops.
• Demonstrates knowledge of the organization’s Core Values and incorporates them into the performance of duties.
• Serves as backup support for the Executive Assistant to the Sr. Vice President for Clinical Affairs and Ambulatory Care 
• Performs other duties as assigned.

Minimum Qualifications:

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is _$_67,771.14 – _$_106,766.16 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Executive Assistant to the CEO Wanted:

Shape the Future of Medical Research

• 100% remote, forever
• Unlimited paid leave
• Total compensation 20% above market

Hello—we’re Trialfacts, a remote, entrepreneurial company at the forefront of advancing health research. We’re looking for a highly experienced, proactive Executive Assistant to the CEO. You’ll bring proven EA systems, sharp attention to detail, and the ability to anticipate needs before they arise. Your role is to ensure the CEO is fully focused on the most important priorities by taking care of both work and personal tasks with efficiency and discretion.

Your Role:

• Executive Support & Inbox Management: Own the CEO’s calendar, email, Slack, and Monday messages. Proactively manage priorities so the CEO’s time is always focused on the highest-value activities.
• Project Management: Oversee and manage special projects from inception to completion, ensuring deadlines are met and goals are achieved.
• Communication & Coordination: Act as a trusted representative of the CEO, handling communications with precision, professionalism, and confidentiality. Ensure clarity and accuracy in all messages.
• Operational Excellence: Streamline processes, manage documents, and handle any administrative tasks that support the efficiency of the CEO and the leadership team.

What We Offer:

• Autonomy and Flexibility: Enjoy the stability of monthly pay while having the freedom to design your day around what matters most, with unlimited paid holidays and remote work from anywhere.
• Innovation and Impact: Work with research teams driving significant advancements in medical research from organizations like AstraZeneca, Harvard, Stanford, and many more.
• Growth and Learning: Opportunities for professional development, with access to courses and training programs.
• Rewarding Career: Contribute meaningfully to the world of health research and share in the success of Trialfacts.

This Position Is Ideal For You If You:

• Bring Proven EA Experience: You have at least 5+ years of experience as a high-level EA and have successfully implemented systems that made executives more effective.
• Exemplify Organizational Mastery: Proven experience in managing executive schedules, coordinating high-level meetings, and optimizing time management.
• Have Strong Project Management Skills: Demonstrated success in overseeing and executing projects with efficiency, meeting deadlines, and delivering results.
• Are Systems-_Drive_n: You excel at creating and refining systems that increase efficiency and ensure nothing slips through the cracks.
• Efficiency Through Initiative: Bring a solutions-_drive_n mindset to create and improve systems that enhance efficiency, simplify communication, and guarantee consistent follow-through.
• Are an Excellent Communicator: Skilled in both written and verbal communication, with the ability to liaise effectively with stakeholders at all levels.
• Have Extreme Attention to Detail: You don’t make careless mistakes, and your accuracy builds trust and respect with the CEO and stakeholders.
• Embrace Flexibility and Innovation: You excel in a dynamic, changing environment, solving challenges with practical and effective solutions.
• Are Proactive and Resourceful: You anticipate needs, take initiative, and are always two steps ahead, ensuring nothing falls through the cracks.

Title: Enrollment Manager ME

Location: Portland, Maine, United States

• Full-Time

• Remote

• Locations

  Showing 1 location

  Remote in Portland

  Portland, ME, USA

Department: Operations

Job Description:

Work for a company where you make a difference in people's lives every day!

At GT, we know that our people are at the heart of our success. If you love your work, enjoy collaboration, and want to learn, you’ve come to the right place! Let us help you discover a new passion for doing good in a growing industry.

GT Independence has won numerous awards and recognitions for being a great workplace, including being named a National “Best and Brightest Companies to Work For” in 2025! We also received the "Great Place Place To Work" Certification for 2025-2026!

The Enrollment Manager plays a critical role in driving the strategy and execution of new referrals and enrollment processes. This position is responsible for developing and implementing comprehensive enrollment plans to meet the GT’s goals and objectives. The Enrollment Manager works closely with prospective participants, case managers, support brokers, independent facilitators, program managers, and various internal departments to ensure a seamless and supportive enrollment experience. The Enrollment Manager oversees the enrollment process from initiation through processing.

RESPONSIBILITIES AND DUTIES:

• Leads the enrollment team within a state or region to ensure the highest quality service is provided with the enrollment process to those self-directing their services and the referring entities.

• Generates leads and referrals for new iniduals and their employees.

• Cultivates relationships with case managers, support brokers, independent facilitators and other referring iniduals and agencies to develop a base of referrals.

• Driving enrollments to achieve company growth goals within existing contracts through conducting presentations and meetings with case managers, external stakeholders, and participants

• Provides constant and accurate communication to referrers and those being enrolled on the status of the enrollments and where everyone is in the process.

• Supporting the Directors of Business Development in new opportunities within the market,

• Troubleshoots issues and field questions from their staff, and all external customers to ensure the enrollment process is smooth and adaptive.

• Ensures that the Enrollment team is training new participants and their employees on using the GT Caregiver App and other GT Tools, roles and responsibilities, and program specific items.

• Provides daily direction and communication to employees so that enrollment and processing related calls are answered in a timely, efficient, and knowledgeable manner.

• Provides continual evaluation of processes and procedures; responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers

• Manages employees, ensuring work is handled efficiently and effectively

• Provides performance feedback and coaching on a regular basis to each direct report

• Ensures employees have appropriate training and other resources to perform their jobs

• Creates and maintains a high-quality work environment

• Assists the Director with the development, analyses and implementation of staffing, training, scheduling, and reward/recognition programs

• Manages special or ongoing projects that are important to area/process improvement

• Uses appropriate judgment in upward communication regarding department or employee concerns

• Assists with documentation and training of DocuSign program and GT Enroll

• Assists in developing and preparing operational plans and reports on project status

EDUCATION

• Bachelor’s degree preferred

• High School Diploma or GED required

EXPERIENCE AND QUALIFICATIONS

• At least 3 years of related experience

• Excellent written and oral communication skills

• Extensive experience in working on complex projects with critical thinking and problem solving

• Excellent organizational and administrative skills with demonstrated ability to work towards and meet deadlines by planning and organizing

• Demonstrate the ability to balance work pressure with time management skills

• Demonstrate ability to build positive relationships and communicate with people of erse backgrounds and abilities

• Experience in working, initiating, and maintaining a highly effective team

• Competent in the use of Microsoft programs and the Internet

• Competent use of Excel

WORK ENVIRONMENT

• Work is performed from a typical office setting, a hybrid setting or from a home office.

GT Independence is a national, family-owned organization and a trusted leader in personal and financial services for people in need of home and community-based care throughout the country. We help thousands of people in public health programs across the country find and hire their own personal assistants.

Our Operations team strives to create trust, autonomy and even fun. We believe that everyone can contribute and that the best employees are intrinsically motivated, so we excel because we respect each other and we love what we do.

We value excellence, but we won’t micromanage to achieve it. If you are self-motivated, we’ll give you the freedom to succeed on your own. Team members enjoy flexible time off, competitive wages and benefits and the opportunity to grow professionally.

What Culture & Belonging Means at GT: Bring Your Authentic Self To Work

GT is committed to being a welcoming and inclusive community. We aspire for all staff to feel comfortable bringing their full, authentic selves to work. We want people to feel valued and have a sense of belonging. GT strives to create a workforce that reflects the communities we serve. We recognize that our ersity makes us stronger. It also drives innovation and ultimately helps us achieve our mission of self-determination.

Title: Unit Clerk

Location: Wainwright Canada

Job Description:

Your Opportunity:

This unit is fast-paced and dynamic with a focus on excellence in patient care delivery and collaborative teamwork. Our team celebrates successes and faces challenges head on together through our mutual respect, openness, and support of one another. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing visitors, patients, and health professionals, maintaining patient records and charts, transcribing, and processing physician orders as well as scheduling patient tests and/or treatments. You will also be responsible for performing a range of administrative activities in support of the unit. Wainwright is a vibrant and friendly rural community of around 7,000 located in east-central Alberta on highways 14 and 41. It is known as a major service center for the agriculture, oil and gas industries and is home to Canadian Forces Base Wainwright. The Wainwright Health Centre contains a 25-bed acute care medical/surgical unit, 2-bed obstetrical suite, and 24/7 Emergency Department, in addition to an OR, day surgery unit and cardiac wellness services. As members of the nursing team, Unit Clerks are responsible for the clerical duties and overall coordination of the nursing station.

Description:

As a Unit Clerk, you will be responsible for the efficient flow of communication between health professionals, departments, patients and families while maintaining confidentiality of patient information. You will also be responsible for a variety of administrative tasks which may include reception, greeting and directing visitors, patients and health professionals, maintaining patient records and charts, transcribing and processing physician orders as well as scheduling patient tests and/or treatments. You will also be responsible for performing a range of administrative activities in support of the unit.

• Classification: Unit Clerk
• Union: AUPE GSS
• Unit and Program: Acute Care/Emergency
• Primary Location: Wainwright Health Centre
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.80
• Employee Class: Regular Part Time
• Hours per Shift: 7.75
• Length of Shift in weeks: 4
• Shifts per cycle: 16
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent. Completion of an accredited Unit Clerk Course or equivalent training program.

Additional Required Qualifications:

As required.

Preferred Qualifications:

One-year current experience as a Unit Clerk in Acute Care. One year experience with Connect Care.

Watch Estimates Administrator - Watch Estimates Team

Location: Birmingham United Kingdom

Salary: Competitive salary plus bonuses, benefits & staff discount

Working Pattern: Part Time

Contract Type: Permanent

Hours: 20

Job Description:

Onsite 5 days per week

Part time, 20 hours: Monday - Friday 10am until 2pm

It's an exciting time to join Signet! Within our Watch Repairs Service we're currently recruiting for a part time Customer Contact Administrator to join our busy Watch Estimates Team based in our dedicated Repairs Workshop in Hockley, Birmingham.

As Watch Estimates Administrator you'll provide us with vital support for our customers, stores and also our watch brands. We're looking for an Administrator who is passionate about providing excellent customer service and has previous call centre experience. You'll be enthusiastic, have a real passion for delivering amazing customer service, and thrive in a busy environment.

We receive over 500 repairs estimates a day and you'll be speaking to our customers to see if they wish to go ahead with Jewellery or Watch repairs based on the estimates our experts provide. A key part of this role is overcoming any objections customers may have, so you'll have excellent persuasive skills and be keen to learn about our products to help you answer any queries.

This is a target based role and you'll pull out all the stops to help your team hit their KPI's and get a buzz from securing sales. You'll be responsible for calculating discounts and costs of repairs so you need to be comfortable working with numbers.

You'll help our H. Samuel and Ernest Jones retail stores throughout the country, to update customers about their repairs and be pivotal in delivering amazing customer experiences.

You'll deal with colleagues, brands and customers in a personable, friendly and professional manner in line with current procedures. These are challenging but extremely rewarding opportunities.

You must be flexible to work within a team rota which operates 7 days a week covering extra hours during holidays and peak periods.

As you'll be working in a secure environment, you'll need to attend work metal free (free of jewellery/watches) and be happy to adhere to our strict security protocols.

About You

Working in a customer service environment and experienced in dealing with customer queries

Demonstrable IT literacy skills with Microsoft Office (specifically MS Word and Outlook

The proven ability to talk and type simultaneously in this fast paced role.

Demonstrable confident and personable communication skills with the ability to build rapport

We offer a fantastic job and more…

We are passionate about our profession, and together we can help you realise your full potential. Come and be part of Signet Jewelers and enjoy the following fantastic benefits: 

Title: Virtual Substance Abuse Counselor (MT Licensed) - Healing Rock Recovery

Location: Billings, Montana, United States

Department: Healing Rock Recovery

Job Description: Description

About Healing Rock Recovery

Healing Rock Recovery is a leading provider of integrated behavioral health services, specializing in Substance Use Disorder (SUD) treatment through Partial Hospitalization (PHP) and Intensive Outpatient (IOP) programs. Our mission is to deliver compassionate, evidence-based care that supports recovery, resilience, and long-term wellness.

The Opportunity

We are seeking a compassionate and client-centered Part-Time Evening Virtual IOP Counselor (Licensed in Montana) to join our Clinical Services team. In this role, you will provide telehealth-based clinical care to iniduals navigating substance use disorders. You will support clients through group counseling, treatment planning, and recovery-oriented interventions within a structured intensive outpatient setting. This is an excellent opportunity to make a meaningful impact on client recovery while working part-time in a flexible, mission-driven environment.

What You’ll Do

Client & Clinical Support

• Facilitate evening IOP group counseling sessions virtually in alignment with program curriculum and clinical best practices.

• Conduct assessments and deliver evidence-based therapeutic interventions within licensure and supervision guidelines.

• Develop and update inidualized treatment plans in collaboration with clients and the treatment team.

• Support clients in relapse prevention, coping skills, and recovery-focused strategies.

• Provide referrals and connect clients with community resources (housing, employment, healthcare, peer recovery supports).

• Assist clients in navigating medical, psychiatric, and social service systems.

• Respond to crises with de-escalation techniques and assist in safety planning.

• Collaborate with case managers, therapists, referral sources, and family members to ensure continuity of care.

Administrative & Professional Responsibilities

• Maintain accurate, timely documentation of assessments, treatment plans, and clinical services in compliance with HIPAA, 42 CFR Part 2, and organizational policies.
• Participate in clinical supervision, team meetings, and case consultations as scheduled.
• Uphold ethical standards, professional boundaries, and organizational policies.

What You Bring to Healing Rock Recovery

• Active Montana licensure as a Licensed Addiction Counselor (LAC), Licensed Mental Health Counselor (LMHC), or Licensed Clinical Social Worker (LCSW).
• Availability to work Monday through Thursday, 5:00 PM–9:00 PM (Mountain Time).
• A private, secure telehealth workspace that meets confidentiality and compliance standards.
• Strong knowledge of substance use and co-occurring disorders, recovery models, and therapeutic principles.
• Experience facilitating group counseling for iniduals in recovery (strongly preferred).
• Excellent organizational, time management, and communication skills.
• A proven ability to engage clients with empathy, professionalism, and confidentiality while thriving in a collaborative, multidisciplinary team environment.

Why Join Healing Rock Recovery

• Competitive Pay: $30 - $55 per hour for Licensed Addiction Counselors (LAC); $50 - $75 per hour for Licensed Mental Health Counselors (LMHC) or Licensed Clinical Social Workers (LCSW).
• Work From Anywhere: Enjoy the freedom of a fully remote role that fits seamlessly into your life - balancing daytime commitments with meaningful evening work.
• Innovative Tools: Work with cutting-edge behavioral health technology that enhances outcomes and makes a measurable difference in client care.
• Supportive Culture: Join an inclusive, collaborative team that values your professional expertise and lived experience.
• Mission-Driven Work: Be part of a purpose-driven organization committed to reshaping how recovery care is delivered.

Requirements

• Must be able to work Monday through Thursday, 5:00 PM to 8:00 PM (Mountain Time).
• Ability to maintain a private, secure telehealth workspace that complies with confidentiality standards.
• Licensed Addiction Counselor (LAC) required; Licensed Mental Health Counselor (LMHC) or Licensed Clinical Social Worker (LCSW) preferred. Must be licensed in Montana.
• Associate’s degree required; Bachelor’s or Master’s degree in Behavioral Science or related field preferred.
• Knowledge of substance use and co-occurring disorders, recovery models, and therapeutic principles.
• Strong computer proficiency (Microsoft Office, telehealth platforms, electronic health records).

Benefits

This is a remote, part-time position.

Executive Administrative Assistant III

FL-LAKE MARY, 3200 LAKE EMMA RD, STE 1000

GA-ATLANTA, 740 W PEACHTREE ST NW

IN-INDIANAPOLIS, 220 VIRGINIA AVE

FL-TAMPA, 5411 SKY CENTER DR

FL-MIAMI, 11430 NW 20TH ST, STE 300

time type Full time

Job Description:

Executive Administrative Assistant III (Executive Admin Asst III)

Location: This role requires associates to be in-office 1 day per week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law. Alternate locations may be considered if candidate resides within a commutable distance from an office.

The Executive Administrative Assistant III is responsible for performing a variety of support functions to a senior executive (Executive Vice President or Senior Vice President reporting directly to the CEO) and his/her leadership team.

How you will make an impact:

• Serves as an intermediary between the executive and management, customers and associates.
• Responsible for maintaining appt. calendar, scheduling and preparing agenda for regular and special meetings, securing requested information and compiling various reports and analyses.
• Responsible for travel arrangements, meeting coordination and conferences.
• May act as a Meeting Recorder-summarizing action items precisely.
• May provide direction and/or oversee other department administrative/clerical associates.
• Performs advanced, ersified and confidential administrative duties requiring broad and comprehensive skill and knowledge of organization policies and procedures.
• Conducts more complex research to assist executive with inquiries or issues.
• May assist with training of staff.

Minimum Requirements:

• Requires HS diploma or GED and a minimum of 10 years experience; or any combination or education and experience which will provide an equivalent background.

Preferred Skills, Capabilities, and Experiences:

• Experience supporting a C-Suite or VP leader in a large organization strongly preferred.

Job Level:

Non-Management Non-Exempt

Workshift:

1st Shift (United States of America)

Job Family:

ADM > Office/Admin Support

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Applicants who require accommodation to participate in the job application process may contact for assistance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Title: Customer Service Representative

Location: Fargo United States

Employees can work remotely

Full-time

Department: Customer Service

Job Description:

At Fortune Brands Innovations, we believe that our innovation and success are fueled by the passion of our people and the strength of our teams. Together, we work to fulfill dreams of home by aligning around common goals, being agile in the face of change, holding ourselves accountable, and acting with integrity and transparency. We succeed when everyone belongs and strive to build a Home for All where all associates can be their true, authentic selves at work. Learn more about our culture here.

Job Description

As the Associate Product Consultant, you are the “Voice of Moen” that consumers interact with when they have product, installation, or warranty questions. You will provide world-class customer service to our consumers and receive over 200 hours of paid virtual training in Moen products to ensure you are ready to assist our customers.

Before the completion of training and to ensure you are ready for the role, you will be paired with a tenured teammate to prepare for success in your new career.

Moen offers a competitive starting rate of $17/hour with the possibility of overtime and benefits from day one, which include medical, dental, vision, monthly and annual bonus opportunities, paid time off, 401K, profit sharing, product discounts, and more. 

This position is 100% remote, and Moen provides all the necessary computer equipment for you to be successful!

If this sounds like the position for you, our next training will begin December 1, 2025, with training hours of 9:00 am-5:30 pm EST.  After completion of training, the working hours will be 8-hour shifts beginning 8:00 am- 10:30 am EST (or the equivalent for your time zone) Monday through Friday.  

RESPONSIBILITIES:

• Handles and resolves a high volume of incoming calls by determining the cause of the problem, finding a reasonable solution, and communicating that solution to the consumer.
• Develops and maintains knowledge of Moen products and procedures to accurately aid consumers in a timely manner.
• Navigates multiple databases across multiple systems to provide the quickest response to the consumer.
• Delivers a consumer experience that helps to drive unsolicited, positive “word of mouth” advertisement for Moen. 
• Take ownership of challenging/sensitive situations and resolve with a sense of urgency, and empathy.
• Demonstrates consistent achievement in meeting all required quality, call management and productivity metrics as well as adhering to all processes and procedures within the department.
• Performs other duties and/or special assignments as needed.

Qualifications

• High School diploma or equivalent
• Experience in a customer service position is required, call center experience is preferred.
• Excellent professional verbal and written communication skills are required. Bi-lingual in French or Spanish are a plus.
• Proficient PC skills, including the ability to navigate multiple screens and systems. Experience with Microsoft Teams a plus.
• Incumbent must meet internet speed requirements and have a safe and secure workspace.
• Must be able to thrive in a work environment that mandates low mobility and high observation.
• Must be available for training December 1, 2025 - December 30, 2025.
• Must be able to work a flexible schedule and equally share in all schedule rotations and business hours deployed by the department if necessary.

Additional Information

Benefits

• 100% Remote Position
• Diverse, inclusive, and welcoming culture with Employee Resource Groups
• Self-led career development program with rewarding pay increases
• Annual merit increases and company bonus opportunities
• Medical, dental, and vision coverage from day one
• Paid time off from day one
• Tuition Reimbursement
• 401(k) with company match up to 3%
• Profit Sharing

Additional information

• All your information will be confidential according to EEO guidelines.

• The salary range for this position is $33,900 - $41,420 with a typical starting pay of $35,500

Company Description:

At Fortune Brands Innovations, we believe that our innovation and success are fueled by the passion of our people and the strength of our teams. Together, we work to fulfill dreams of home by aligning around common goals, being agile in the face of change, holding ourselves accountable, and acting with integrity and transparency. We succeed when everyone belongs and strive to build a Home for All where all associates can be their true, authentic selves at work. Learn more about our culture here

At Fortune Brands Innovations, we support the overall health and wellness of our associates by offering comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company contribution, product discounts, flexible time off benefits (including half-day summer Fridays per policy), inclusive fertility / adoption benefits, and more. We offer numerous ERGs (Employee Resource Groups) to support inclusivity and our associates’ feeling of belonging at work.

Fortune Brands Innovation (FBIN) is built on industry-leading brands and innovation within our operating segments: water, outdoors and security. We have an impressive track record of strong financial results, market outperformance and growth, which translates into career and professional growth opportunities for associates. Please visit our website at fbin.com to learn more

Equal Employment Opportunity

FBIN is an equal opportunity employer. FBIN evaluates qualified applicants without regard to race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, protected veteran status, sexual orientation, genetic history or information, or any other legally protected characteristic.

Reasonable Accommodations

FBIN is committed to working with and providing reasonable accommodations to iniduals with disabilities.

Title: Administrative Assistant I / Receptionist

Location: New York United States

Req #4051

Job Description:

Volunteers of America-Greater New York (VOA-Greater New York) is an anti-poverty organization working to end homelessness in the New York area by 2050. We operate over 60 programs across New York City, Northern New Jersey and Westchester County including emergency, transitional and permanent housing. Our services extend to families experiencing homelessness, survivors of domestic violence, people living with HIV/AIDS, veterans, youth aging out of foster care, adults with behavioral health or substance use needs, and others in need, including a special education preschool program.

We are in search of new talent in the following position…

Position: Administrative Assistant/Receptionist (Hybrid Remote)

The Administrative Assistant/Receptionist coordinates front-desk activities and provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for welcoming guests and greeting people who visit the Administrative Office, answering incoming calls, redirecting calls to appropriate associates.

Location: New York, NY 10020

Minimum Qualifications:

• High school degree with a proven work experience as a Receptionist, Administrative Assistant, Front Office Assistant, or similar role. 
• Hands-on experience with office equipment (e.g. telephone, computer, copiers and printers). 
• Solid communication skills, excellent telephone skills.
• Ability to be resourceful and proactive when issues arise and is able to deal with emergencies in a timely and effective manner in accordance with company policy and procedures.
• Must be able to perform tasks with ease and maintain confidentiality.

Administrative Assistant/Receptionist Principal Responsibilities:

1. Receives, welcomes, and assists all visitors and vendors as soon as they arrive at the Administrative Office by directing them to the appropriate person and/or meeting room.

2. Maintains office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).

3. Answers incoming telephone calls and directs the caller to the appropriate associate or voice mail when applicable. Provides callers with basic and accurate information such as company address, directions to the company location, company website and other related information. Takes and retrieves messages for various personnel, if requested.

4. Coordinates the pick-up and delivery of VOA-GNY inter-office and express mail services (FedEx, UPS, etc.). Receive, sort, and distribute incoming mail to each department area.

5. Enforce daily compliance with COVID-19 self-certification requirements for employees and guests entering the administrative office.

6. Support the Executive Assistant and Office Manager with office maintenance, including inventorying and ordering office supplies, preparing for meetings, booking conference rooms, and related tasks.

7. Supports the Executive Assistant and Office Manager in completing administrative tasks as requested.

8. Provide scheduling support to Executive Leadership as requested.

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth. Full-time employees enjoy:

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

Job Family

Administration

Job Function

Reception

Pay Type

Hourly

Education Level

High School

Hiring Min Rate

23.03 USD

Hiring Max Rate

23.03 USD

Title: Instructional Designer

Location: Corvallis United States

Posting Number: P12562SE

Job Description:

Job Title Instructional Designer Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) Position Summary

This recruitment will be used to fill one (1) part-time (a maximum of 20 hours per week) Instructional Designer for the Center for Teaching and Learning (CTL) at Oregon State University (OSU) and the CTL's affiliated programs, including the Difference, Power, and Oppression (DPO) Program, the Writing-Intensive Curriculum (WIC), Core Education faculty development programming, and others. The CTL and its affiliated programs (DPO, WIC, etc.) support faculty, graduate teaching assistants, and other educators on campus to enhance their teaching practices through trainings, workshops, and other faculty development programming.

We seek a part-time Instructional Designer to support the development and implementation of Face-to-Face (F2F), online, and hybrid training sites in Canvas. The selected inidual will collaborate closely with both the Associate Vice Provost of Teaching and Learning, the Directors of DPO and WIC, as well as other program staff, to create training shells and supporting site resources in Canvas. This role is ideal for students who are committed to inclusive excellence in teaching with a passion for instructional design, educational technology, and online pedagogy/andragogy and who have experiences building Canvas sites.

This is a primarily remote position, providing flexibility in work location, with the option to work on-site at the OSU campus in Corvallis, OR. Candidates should be comfortable working independently and collaboratively in a virtual setting, utilizing digital communication and project management tools.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Critical Thinking, Teamwork, Professionalism

Position Duties

• Assist in the design and development of training sites and course shells in Canvas, ensuring alignment with best practices in online education.
• Collaborate with the CTL leadership, program directors, and the office of Academic Technologies, to create and refine training modules.
• Utilize project management skills to ensure the timely completion of instructional design projects.
• Contribute to faculty development initiatives and support the adoption of open educational resources (OER) where applicable.
• Other tasks as assigned

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program

• Undergraduate and post-baccalaureate student: 6 credit hours per term

• Undergraduate international student: 12 credit hours per term*

• Graduate student officially admitted to Graduate School: 5 credit hours per term

• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

• International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Experience working with instructional technology
• Experience authoring and designing courses within learning management systems such as Canvas, Blackboard, or Moodle.
• Strong interpersonal, oral, electronic, and written communication skills.
• A commitment to promoting and enhancing ersity in educational environments.

Preferred (Special) Qualifications

• Must be academically enrolled at Oregon State University and pursuing a program or course of study.
• Previous experience in instructional design or online course development.
• Completion of the Adult & Higher Education (AHE) Instructional Technology series (AHE 522-525)
• Familiarity with Oregon State University's Ecampus or similar online education environments.
• Understanding of pedagogical/andragogical approaches for F2F, online, and hybrid instruction.
• Proven project management skills, with the ability to lead complex, time-sensitive projects to successful completion.
• Demonstrated problem-solving skills with a creative and flexible approach.
• Demonstrated professional experience in an educational context.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval

Title; Administrative Assistant

Location:  18500 N Allied Way, Phoenix, AZ 85054, United States of America

Category; Corporate

Job Id; R-162323 

Hybrid

Job Description:

POSITION SUMMARY:The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information to callers, maintains files, organizes and keeps schedules and appointments, generates standard reports, produces correspondence and performs various other activities with a high level of attention to detail and prioritization skills.

PRINCIPAL RESPONSIBILITIES:

• Provides a professional level of administrative support to department leaders and other department personnel as required
• Greets visitors, ascertains nature of business and escorts as needed
• Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required
• Arranges travel and prepares associated itineraries for department leaders and others as needed
• Completes and processes Travel & Expense Reports, vendors set up and department invoices
• Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies
• Requests systems access for assigned department (i.e., new hires and transfers)
• Coordinates and arranges for equipment and and supplies for employees, including new hires and transfers
• Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages
• Tracks and logs correspondence delivered via process service, and routes documentation to appropriate stakeholders, and communicates with service of process vendor to resolve issues.
• Assists with finalizing transactional documents and settlement agreements, including obtaining required signatures and notarizing.
• Coordinates outbound payments, including obtaining necessary signatures, related to transactions and settlements.
• Responds to requests regarding information, materials or business needs
• Maintains department calendars for meetings, key deadlines etc.
• Composes and prepares routine correspondence and presentations using computer software applications.
• Files correspondence and other records
• Prepares agenda(s) and schedules meetings and arranges video and teleconferencing (via platforms such as Teams, Zoom, etc.) for assigned department
• Records, compiles and assists with tracking and updating status action items discussed during meetings
• Compiles and maintains standard reports and other statistical reports or data compilations
• Acts as a point of contact for all department specific processes, requests, questions and logistics
• Performs other job-related duties as necessary.

QUALIFICATIONS:

• Experience with executive level support for a senior level leaders.
• Strong written and oral communications skills as well as organizational and time management skills.
• Excellent judgment; high integrity; and strong collaboration skills.

MINIMUM REQUIREMENTS:

• High school diploma or G.E.D.
• Minimum of 3 years experience in an office environment.

This position is a hybrid role based at Republic Service's headquarters in Phoenix, AZ. Hybrid is 4-days per week onsite, and 1-day remote. This position will not be eligible to be fully remote.

Rewarding Compensation and Benefits

Eligible employees can elect to participate in:

• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).

The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.

EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.

ABOUT THE COMPANY

Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world.

In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills.

Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer.

Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it.

Our company values guide our daily actions:

• Safe: We protect the livelihoods of our colleagues and communities.
• Committed to Serve: We go above and beyond to exceed our customers' expectations.
• Environmentally Responsible: We take action to improve our environment.
• Driven: We deliver results in the right way.
• Human-Centered: We respect the dignity and unique potential of every person.

We are proud of our high employee engagement score of 86. We have an inclusive and erse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods.

b

Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets.

We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation.

With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers.

Recycling and Waste

We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs.

Environmental Solutions

Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need.

SUSTAINABILITY INNOVATION

Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth.

The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America.

We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028.

RECENT RECOGNITION

• Barron's 100 Most Sustainable Companies
• CDP Discloser
• Dow Jones Sustainability Indices
• Ethisphere's World's Most Ethical Companies
• Fortune World's Most Admired Companies
• Great Place to Work
• Sustainability Yearbook S&P Global

Title: Nurse Practitioner (NP) ERVCC

Location: Durham ON CA

Workplace: Fully remote

Job Description:

Position Title: East Regional Virtual Care Clinic (ERVCC) Casual Nurse Practitioner (2 positions)

Employment Status: Temporary Casual, Contract

Salary Range: $66.70-$67.30 per hour, commensurate on skills and experience, plus optional participation in HOOPP.

Hours of Work:  0-35 hours per week.  The ERVCC Clinic runs daily from 1pm - 9pm, 7 days a week, rotating schedule with evening and weekends required. Hours of work will vary based on operational needs

Position Reports To: East Region Virtual Care Clinic Manager

Location:  Primarily Remote with flexibility to travel to any Durham CHC location as required.  Residents of Ontario Health East Region are strongly preferred.

The East Region Virtual Care Clinic (ERVCC) is a free, Nurse Practitioner (NP)-led virtual walk-in clinic that serves clients who are experiencing an urgent medical condition and need timely access to care throughout the Ontario Health East region (Pickering to Quebec border and including Ottawa).  The clinic, currently in its development stages, serves clients with or without a primary care provider and with or without a health card. 

Please note: This is a new program that is still under development and may undergo changes from time to time.  Candidates with an interest in contributing to and supporting a growing and developing program are encouraged to apply.

Position OverviewWithin the Ontario Health East Region, the NP will provide comprehensive, client-centred care that emphasizes accessibility, health promotion, illness prevention, and continuity of care for clients residing in High Priority neighborhoods through a community-based model.

The NP will provide episodic and primary care assessments related to screening, prevention, treatment and referrals to community programs.  The NP, with support from the medical secretary team, will activate clinical pathways, referring clients to additional Durham CHC services and connecting them with community- based and specialty services as indicated.

The NP will be an effective, collaborative member of the ERVCC Team providing clinical services to equity-deserving members of our community (ex. Racialized, Newcomers, Seniors, the unattached and underhoused).  The NP will demonstrate advocacy and leadership skills to champion and support goals that align with and achieve Durham CHC’s Strategy, Vision, Mission and Values, internally and externally, in the context of safe and ethical NP practice.

This position offers a unique opportunity to shape an evolving model of virtual primary care delivery.

Key Responsibilities

• Within a virtual care model, perform clinical assessments, and therapeutic interventions within the full scope of practice to address the biopsychosocial needs of clients, including those with multiple comorbid health conditions, mental health diagnoses and/or concurrent disorders involving substance use/abuse, recognizing the importance of social determinants and associated health risks
• Provide leadership by fostering a proactive and supportive team environment, actively contributing to the development, implementation, and evaluation of an emerging program and related structures and processes of care.
• Contribute to the development, implementation, and evaluation of care pathways, medical directives, policies, procedures, and best-practice guidelines.
• Complete timely and accurate medical records of client encounters, documentation and third-party correspondence using ERVCC’s Electronic Medical Record (EMR) system – Oscar Pro & Health Espresso
• Ensure client care and caseload is managed to achieve the goals of ERVCC Clinic and indicator targets with Ontario Health
• May provide clinical supervision and training for NP students, orientees, and other team members
• Provide coverage and fulfill other related duties as assigned to support clinical operations
• Participation and engagement in mandatory team meetings, education and training as assigned

Key Qualifications

• Master's Degree in Nursing (MSN).
• Completion of a recognized Primary Care NP program
• Registration in good standing with the College of Nurses of Ontario (CNO) as RN (Extended Class)
• Must hold a Prescribing Narcotics and Controlled Substances certificate from a CNO-approved training program
• Nurse Practitioners Association of Ontario (NPAO) or Registered Nurses Association of Ontario (RNAO) membership is an asset
• Minimum of three years’ experience working as a primary care NP with clients having complex needs
• Experience working in a virtual care setting preferred
• Credentialing to provide care for both adults and children or the ability to treat adults and children is required
• Ability to thrive in a busy and fast-paced environment
• Demonstrated critical thinking and problem-solving skills, organizational and interpersonal skills with an ability to work effectively and respectfully in a collaborative, inter-professional team environment
• Demonstrated ability to communicate with clients in a non-judgmental manner that can be effectively understood – includes active listening skills to understand client needs and coaching of clients as collaborative partners in their health care
• Demonstrated ability to effectively manage crises in a professional manner
• Demonstrated report-writing skills for a clinical setting
• Superior communication (verbal and written), interpersonal, and conflict resolution skills
• Basic CPR certification
• Proficiency with Microsoft Office applications (e.g., Word)
• Advanced proficiency with EMR systems (e.g., OSCAR Pro, Ocean) and Microsoft Office applications.
• Valid current vulnerable sector police check – required upon hiring
• Flexibility to attend orientation from Durham CHC’s location in Oshawa
• Valid Ontario Driver's license and access to a reliable vehicle

Full vaccination against COVID-19 is mandatory for this position (DCHC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground).

Program & Operations Associate

(Remote in Washington, D.C./Metro area)

What We Do

Teach Plus is a national nonprofit whose mission is to empower excellent, experienced, and erse teachers to take leadership over key policy and practice issues that advance equity, opportunity, and student success. At the heart of our work is developing teacher leadership and voice in pursuit of student outcomes. We believe that investing in our most talented teachers—developing them into well-informed, persuasive leaders—gives them deep leverage in elevating the most pressing education issues facing students, teachers, and communities while advancing opportunities for students. Learn more at teachplus.org. 

What You’ll Do

As a Program and Operations Associate, you will provide critical administrative and operational support across key areas, including communications, logistics, event planning, data and systems management, and recruitment and selection. By ensuring smooth and efficient operations, you enable staff to focus on what matters most: driving impact and improving student outcomes.

Reporting to the Director of Operations, you will work closely with a team of Program and Operations Associates to coordinate cross-functional projects and maintain seamless day-to-day operations. This role is an excellent opportunity for a highly organized, detail-oriented professional who thrives on managing systems and processes, proactively supporting programs, and gaining hands-on experience in operations and program implementation.

The current portfolio for this position includes supporting the Federal Policy Program (National Teacher Advisory Cabinet), the Center for Inspired Teaching and Learning, and the Growth team, as well as providing additional “flex” support to other regions or programs as organizational needs arise.

Program and Operations Support 

• Serve as a liaison between regions and national teams – including Communications, Evaluation, Finance, Program, and People- to ensure smooth and effective implementation of operations.
• Maintain project tasks and deadlines through the team’s use of Asana.
• Support team leads with all communication activities, including social media and periodic newsletters, to inform teachers about key educational issues and promote Teach Plus.
• Facilitate the submission of stipends, reimbursements, and other payables in alignment with finance processes and timelines.
• Assist program leaders in building and tracking budgets for program expenses.
• Secure contracts and make other purchases as approved by the program leader.
• Serve as the central support for all operational systems, including Salesforce, Ramp, and Campaign Monitor, ensuring data accuracy, reconciling invoices, and maintaining up-to-date mailing lists.
• Provide support for Teacher cohort meetings, including, but not limited to, sending pre-work, communicating logistics, sharing surveys, and facilitating reimbursements.
• Presentation (Google Slides/Powerpoint) design and creation support.
• Project plan and execute logistics for multiple in-person events annually, including identifying venues, ordering food, managing registration, creating materials, and providing in-person operations support. Must be able to do light lifting, equipment, set-up, etc., and event support as needed.

Recruitment and Selection

• Support the recruitment and selection process for the National Teacher Policy Cabinet through outreach activities, logistics, and promoting opportunities.  
• Assist with reviewing applications, monitoring the applicant tracking system (Salesforce), assigning assessments, and tracking candidates’ statuses and communication.
• Support the regional teams with outreach and candidate engagement by communicating program details and application requirements through multiple channels, including webinars and Social Media.

Who You Are

• Have at least one year of professional experience; non-profit experience preferred.
• Bring experience and proficiency in graphic design, including tools such as Canva, Google Slides, PowerPoint, or similar software, preferred.
• Highly organized and able to manage multiple priorities and projects simultaneously, while maintaining strong attention to detail, and proactive in moving work forward to meet deadlines and support operations.
• A strong communicator and collaborator who builds cross-functional relationships and keeps stakeholders informed with clear, timely updates.
• Quick to learn and tech-savvy, comfortable navigating and supporting a variety of platforms and systems (e.g., Campaign Monitor, Salesforce, Asana, Google Suite) and social media platforms, with a strong desire to continue learning and serve as central support for various applications and software.
• Committed to advancing opportunities and outcomes for students and aligned with the mission of Teach Plus.

What We Offer

The salary for an incoming Program and Operations Associate is $60,000 per year. Teach Plus offers a comprehensive benefits package and time-off, including 15 vacation days, 3 personal days, 5 sick days, 13 holidays, July break, Winter break, paid parental leave, and a 4-week paid sabbatical after every 5 years of service. Full-time employees are eligible for medical, dental, vision, life, and disability insurance, and may participate in the 401 (k) retirement savings account, with Teach Plus matching 3%.

Location and Travel

This is a remote position based in the Washington, D.C./Metro area. Candidates must reside within approximately two hours of Washington, D.C. to allow for periodic in-person meetings and events. Occasional travel to support program activities and events in other cities may be required based on organizational needs.

Executive Assistant

• Hybrid (Washington, District of Columbia, US)
• Hybrid (Richmond, Virginia, US)
• Hybrid (Arlington, Virginia, US)
• Hybrid (Alexandria, Virginia, US)

Who we are:

We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution.  Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G. 

We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.

What you can expect:

At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:

Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.

Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.

Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.

Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.

Position Overview

USA Rare Earth is seeking a highly organized, proactive, and resourceful Executive Assistant (EA) to support our Executive Team. This role will serve as the right hand to the CEO, ensuring smooth daily operations, effective time management, and seamless coordination with internal and external stakeholders.

The ideal candidate thrives in a dynamic, fast-paced environment, demonstrates sound judgment, and brings a balance of professionalism, discretion, and initiative. This is a pivotal role that will help the Executive Team stay focused on strategic priorities while enabling organizational efficiency and growth.

Key Responsibilities

Executive Support & Calendar Management

• Manage the CEO’s calendar, including scheduling meetings, site visits, investor calls, and travel logistics.
• Prioritize competing demands and ensure the Executive Team is well prepared for all engagements.
• Serve as the primary gatekeeper for time and information flow to/from the CEO.

Meeting & Communication Coordination

• Draft, edit, and proofread correspondence, presentations, and reports on behalf of the Executive Team.
• Support board and leadership team meetings by preparing agendas, collecting materials, taking minutes, and ensuring follow-up on action items.
• Manage confidential and sensitive information with the highest degree of professionalism.

Operational & Project Support

• Partner with the Executive Team to track key initiatives, ensuring deadlines and deliverables are met.
• Coordinate cross-functional projects, providing administrative and logistical support as needed.
• Liaise with finance, HR, operations, and external partners to support Executive Team priorities.

Relationship Management

• Act as a key point of contact between the Executive Team and internal teams, clients, investors, regulators, and other external partners.
• Build strong working relationships across all levels of the organization.
• Ensure consistent, professional representation of the Executive Team and the company.

Qualifications

• 7+ years of executive support experience, ideally supporting C-suite leaders in manufacturing, energy, government, or industrial sectors.
• Exceptional organizational skills and ability to manage multiple priorities with speed and accuracy.
• Strong written and verbal communication skills, including the ability to draft executive-level correspondence and presentations.
• High level of discretion, integrity, and judgment in handling sensitive information.
• Proficiency with Microsoft Office Suite, Teams, and modern collaboration tools; experience with travel coordination and expense management systems.
• Ability to thrive in a fast-paced, evolving environment and anticipate needs proactively.
• Willingness to travel occasionally to company facilities

Executive Administrative Assistant Enterprise Accounts and Strategic Channels

Remote

location

Minneapolis, Minnesota, United States of America

Full time

job requisition id

R48362

We anticipate the application window for this opening will close on - 22 Oct 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

In this role as Executive Administrative Assistant, you will provide high-level executive administrative support to the VP of the Enterprise Accounts & Strategic Channels.

Responsibilities may include the following and other duties may be assigned.

• Serve as a partner to the VP, ensuring priorities are advanced with discretion, speed, and precision. 

• Proactively manage VPs dynamic calendar by scheduling, prioritizing, and adjusting meetings, with a focus on urgent and sensitive matters to maximize executive’s time anticipating conflicts and solving problems before they arise. 

• Arrange domestic travel, including flights, accommodations, ground transportation, and detailed itineraries. Occasional international travel arrangements may be necessary. 

• Coordinate complex meetings across multiple time zones, including scheduling, agenda preparation, reminders, catering (as needed), and capturing notes or action items. 

• Ensure smooth day-to-day operations, from office management to workflow optimization, with a focus on efficiency and continuous improvement. 

• Assist VP with reviewing and editing org emails, both general and sensitive communications, and disseminating per guidance appropriately and timely. 

• Scheduling and attending MS Teams meetings and webinars for large groups, acting as primary and back-up for progressing the slide deck and subject matter expert for technical issues or questions which arise prior to and during meetings.  

• Planning, scheduling, and managing all logistics for quarterly, in-person sales leadership meetings  

• Meeting scheduling and logistical coordination for operation mechanism meetings and ad hoc meetings with internal executives and customers including prep and post-meeting debriefs as appropriate.  

• Assist VP with internal software applications which need regular attention including, but not limited to: Salesforce, GTAT, VBrick, Cornerstone, Ariba, ReadSoft, Recognize and IT Portal. 

• Co-lead planning of annual National Sales Training Meeting and event logistics including corporate meeting planners, project coordinators and communications team.  

• Maintain comprehensive list of distribution lists for department and organization leaders for meetings and email communications.  

• Process and monitor expense reports for VP and direct reports, ensuring compliance with company policies and timely reimbursement. 

• Route contracts for signature, process invoices, and track the status of critical documents. 

• Create and format presentations and other communications for both internal and external audiences. 

• Serve as a key point of contact for internal and external stakeholders, managing inquiries and requests on behalf of senior leaders. 

• Handle sensitive information with confidentiality and discretion. 

• Proactively identify and implement process improvements to enhance administrative efficiency.

Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 6 years of relevant experience.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and _flex_ible Benefits Package

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare _Flex_ible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns.  Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified iniduals with disabilities.

If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Administrative Assistant

Remote

Full Time

Mid Level

At Veracity, we aim to be a different kind of insurance partner – one that is free from outside investors, venture capital, or the pressures of a corporate parent.

Ours is a culture of empowerment – one that believes in effort, results, and accountability. We believe that transparency fosters trust, trust fosters growth, and that growth drives innovation. Our commitment to rigorous evaluation and relentless execution lead to rapid evolution.

We answer only to the small business owners we serve, and this independence allows us to stay focused on what matters most: helping their businesses thrive by providing expert guidance and best-in-class insurance policies.

We’re growing fast and want you to be a part of it!

We’re seeking a talented, detail-oriented Administrative Assistant Remote/Hybrid to join our team. Reporting to the Administrative Assistant Team Lead, this role is responsible for providing advanced administrative and clerical support to Account Managers, Brokers, and departmental operations. The Administrative Assistant also guides peers, assists with training, contributes to special projects, and supports process improvements to enhance efficiency and team success

Key Responsibilities

• Provide comprehensive administrative support to Account Managers, Brokers, and departmental operations to ensure efficient workflow and service excellence
• Obtain and maintain a valid Property and Casualty License in compliance with regulatory requirements
• Prepare, process, and distribute quotes, finance agreements, Accord applications, bind requests, invoices, and state affidavits accurately and on time
• Conduct policy checks, manage renewals, request loss runs, and ensure documentation accuracy and completeness
• Record and maintain transparent transaction data within AMS and other Veracity systems, ensuring data integrity and compliance
• Assist with internal and external audits by verifying documentation and transaction accuracy
• Coordinate meetings, manage calendars, and schedule appointments for team members and leadership
• Support Sales and other departments with service-related items, project-based initiatives, and cross-functional communication
• Prepare and maintain reports, presentations, and internal materials to support operational goals
• Manage shared inboxes, phone coverage, mail handling, and general office support tasks promptly and professionally
• Monitor key deadlines for policy renewals, compliance filings, and project milestones to ensure timely completion
• Organize and maintain digital and physical files in accordance with recordkeeping and compliance standards
• Assist with onboarding and training of new administrative staff and maintain training materials
• Identify and contribute to process improvements to enhance efficiency and team performance
• Support event and meeting logistics, including setup, coordination, and material preparation
• Uphold confidentiality, professionalism, and a strong customer service orientation in all interactions
• Maintain regular and timely attendance and demonstrate accountability and consistency in task execution
• Professional demeanor with excellent
• interpersonal and customer service skills
• Utilize computer systems, email platforms, and document management tools proficiently to complete daily tasks
• Required to perform other duties as requested, directed, or assigned

Requirements and Qualifications

• High school diploma required
• Minimum of two years of experience in the surplus lines or insurance industry, or a valid Property & Casualty (P&C) license with at least one year of related administrative or CSR experience
• Background in administration or accounting preferred
• Proficiency in Microsoft Word, Excel, and Outlook preferred

Perks

• Health, dental, and vision plans
• Amazing work-life balance with 4 weeks of Paid Time Off
• 10 Paid Company Holidays with 2 floating holidays
• 401K Programs with employer match
• Personal assistance programs for support in a healthy personal and work life

Why Veracity?

Here at Veracity, you’ll be part of a team of trailblazers and visionaries. We’re not just revolutionizing the way people “do” insurance; we are creating a whole new paradigm. Here, you will experience a vibrant and inclusive workplace where your ideas matter! With us, you have a chance to:

• Engage in groundbreaking projects that are reshaping the insurance landscape
• Collaborate with a group of dedicated, like-minded professionals
• Experience a culture that prioritizes growth and development

Compensation Range: $18/hr - $23/hr

We are proud to be an equal-opportunity employer. We are committed to providing equal opportunities to all qualified applicants, regardless of race, color, religion, sex, national origin, disability, or any other legally protected characteristics. 

If you need accommodation, please let us know during the interview process.

Executive Administrative Assistant

Job Category: Administrative

Requisition Number: EXECU006318

• Full-Time

• Remote

• Denver, CO

  Lakewood, CO 80401, USA

  Remote / Virtua

This position will support both the EVP of Human Resources and Chief Legal _Office_r. This role provides high-level, confidential support to two senior executives, managing daily operations and strategic initiatives with minimal supervision. Responsibilities include coordinating meetings and special projects, engaging cross-functional teams, and maintaining professionalism with executives, clients, and Board Members. Ideal candidates are proactive, highly organized, and skilled in communication and task management, with experience navigating dynamic environments and shifting priorities.

Detailed Description:

This resourceful business partner will understand Brown and Caldwell’s business initiatives and help deliver exceptional results. This is an incredibly important role, as you’ll become the right hand to the CPO and GC and a critical player in our company’s success. As needed, the job will evolve dynamically, and responsibilities may grow for the right person who exemplifies drive and initiative. This is a great career opportunity to become a true, trusted partner in an exciting environment.

Description of the ideal candidate:

• You add order and organization to a wide variety of business endeavors while being creative with limited information.
• You pay special attention to detail, minimize mistakes, and have strong general business, writing, follow-up and communication skills.
• You have developed a reputation at prior jobs for being amazing at keeping it all together with high competency and productivity.
• You enjoy seeing tasks through to completion and are also able to see the big picture and strategize accordingly.
• Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports.
• You are a terrific team player, enjoy building a positive work culture, and can also work independently and take proactive initiative. 
• You keep things in perspective and manage stress well.
• What you touch is left better than how you found it.
• You can add order to disorder and create scalable systems when needed.
• You know how to prioritize and manage short versus longer-term lists and keep track of it all.
• Prepare letters, PowerPoints and correspondence upon request.
• Participate in special projects and perform other duties, as required.
• Provide administrative support for executives and their team as needed

The ideal candidate has experience with the following:

• Managing multiple, complex and integrated calendars
• Articulating strategic messages both written and verbally
• Thriving in a fast-paced and challenging environment
• Being a self-starter
• Taking risks
• Successfully managing internal stakeholders and relationships
• Learning new systems and becoming systems savvy
• Tracking and monitoring pending issues for follow-up
• Independently developing agendas for future meetings
• Functioning in a collaborative team environment
• Troubleshooting within all areas of the company - and solving problems elegantly and simply
• Multi-tasking and managing numerous simultaneous priorities
• Pitching in with any project if it moves us forward
• Planning, meeting deadlines, and managing competing priorities
• Positively impacting results with little supervision
• Adapting to changing conditions
• Developing skills related to use of rapidly changing technology and communications best practices
• Delivering presentations
• Collaborating across isions to implement processes and achieve results
• Working as part of a team, both in person and _virtual_ly, and communicating effectively with colleagues at separate geographic locations

Job Responsibilities Expectations:

• Manage complex and integrated calendars. Schedule and maintain daily and long-term calendar for both internal and external meetings while balancing efficiency and accessibility for daily and long-term commitments
• Manage travel itineraries and coordinate related arrangements
• Handles phone calls and correspondence/emails, identifying and prioritizing critical items for action
• Sees that all matters requiring attention in the absence of the executive are handled or referred to the proper person within the department or the organization
• Develop and draft letters, memos or reports to communicate the SVP’s decisions, ideas and agenda
• Professionally interface, assist and represent senior level executives both internally and externally
• Coordinate and organize senior-level teleconferences/video conferences and generate meeting notes and action items
• Tracks and monitors pending issues for follow-up
• Perform a wide variety of administrative duties, and assist with special projects as required
• Work/collaborate as part of a team, both in person and _virtual_ly, and communicating effectively with colleagues at separate geographic locations
• Functions in a collaborative team environment, and interacts well with the Senior Leadership Team
• Serves as support for other members of the department, including scheduling meetings, conference calls, and providing administrative support

Desired Skills and Experience:

• Bachelor’s degree preferred
• A minimum of 5 years Executive Assistant or equivalent experience
• Excellent verbal and written communication skills
• Exceptional attention to detail
• Ability to anticipate needs, troubleshoot, and proactively offer solutions 
• Demonstrated good judgment and sense of diplomacy
• Ability to maintain confidentiality of sensitive business and personal matters
• Ability to work well under pressure in an ever-changing environment while maintaining poise and professionalism
• Outstanding interpersonal skills, telephone manner and customer service skills
• Ability to work with staff at all levels of the organization
• Ability to work collaboratively with a team as well as alone
• Strong organizational skills with a proven ability to follow-through
• Ability to manage multiple job demands and prioritize with no supervision
• Outstanding problem solving skills
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and an aptitude for technology

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.  These ranges may be modified in the future.

Location A: $72,000 - $98,000

Location B: $79,000 - $108,000

Location C: $87,000 - $118,000

You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.

Benefits and Other Compensation:  We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.   

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction firm with 50 _office_s and 2,300 professionals across North America and the Pacific. For 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. 

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, iniduals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Title: Executive Assistant

Location: Washington United States

Job Description:

Vannevar is a defense technology company building AI to deter our adversaries. In the 21st century, conflict moves at algorithmic speed and foresight equals firepower. Our agentic AI is purpose-built to compete with China-from cross-Strait conflict to gray zone coercion. Trained on the most mission-relevant datasets in defense, our technology models adversary behavior, simulates campaigns, and recommends the best course of action to decision makers. Our AI systems are some of the most trusted in the industry and actively used on the front lines of the Indo-Pacific to keep the peace and save lives.

Exceptional technology starts with exceptional people. Vannevar is a small agile team combining world-class engineers with veteran strategists who bring deep expertise in defense and tradecraft. We're building a company defined by mission impact, user empathy, and disciplined growth. In just three years, we grew from $3M to $80M in ARR, achieved early profitability, and reached unicorn status-proving that disruption doesn't require an ego, and staying power doesn't mean standing still.

About the role

We're looking for an experienced assistant to join our executive administrative support team under our Chief Growth Officer and 1-2 other senior leaders.

What you'll do

• Manage calendars, arrange travel and schedule internal and external meetings for up to 3 C-suite & VP-level executives, which may include 10% of timeshare on personal administrative tasks
• Build relationships and liaise with administrative personnel within the executive offices of our US Government clients
• Own discrete administrative responsibilities that help grow our company, aligned to your principals' priorities (e.g., organizing prep for major external meetings, operationalizing strategic offsites, supporting local office ops)
• Identifying opportunities for improving candidate experience and scheduling efficiency
• Assisting in the coordination of other offsites activities as needed
• Operate with a sense of urgency.

What we're looking for

• 3+ years of administrative experience, including coordinating calendars across multiple stakeholders, booking travel for others, and organizing events
• Past support of high-level executive principals
• Familiarity with the military, US government, or tech startup spaces
• Ownership mindset with a proven track record of executing against changing needs
• Creativity and resourcefulness when faced with a roadblock
• Strong professional written communication skills
• A conscientious, thoughtful teammate

We encourage candidates from all backgrounds to apply, even if you don't feel like you're a perfect fit. If you're passionate about contributing to our mission, we'd love to hear from you!

What we offer

The salary range for this position is $110,000 - $140,000 + equity + 401K match. Within the range, inidual pay is determined by experience, relevant education, and/or training.

We're proud to offer competitive benefits that support our employees. Some key highlights of our benefits package include:

• Health, dental, and vision insurance
• 100% remote first culture. You can work from anywhere in the US and all full time employees have WeWork access
• Unlimited PTO including competitive vacation and holiday schedules
• Lifestyle stipends - Monthly mental health, wellness & fitness stipend, in-home office setup stipend and family planning assistance
• Salary top-up during military reserve duty
• Fully paid parental leave
• Child and pet care reimbursement during travel

This position is required to be based in Washington D.C.

Vannevar Labs is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

We encourage candidates from all backgrounds to apply, even if you don't feel like you're a perfect fit. If you're passionate about contributing to our mission, we'd love to hear from you!

Title: Administrative Assistant II, Liver Center

Location: Boston, Massachusetts

Organization Facility: Beth Israel Deaconess Medical Center

Category: Administrative / Executive Assistants

Job ID: JR83410

Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

Job Description:

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Administrative Assistant II will support the Liver Center at Beth Israel Deaconess Medical Center in Boston, MA.

The schedule is Monday through Friday, 8:30am-5pm with the option to work remotely up to two pre-determined days from home per week, after being fully trained.

Job Description:

Provides administrative support to physicians in their clinical practice, academic and research roles.

Essential Responsibilities:

• Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.
• Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.
• Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.
• Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.
• Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.
• Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.
• Obtains authorization for radiologic exams as needed.
• Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.
• Participates in and is responsible for special projects and process improvement initiatives as requested.

Required Qualifications:

• High School diploma or GED required. Associate's degree preferred.
• 1-3 years related work experience required.
• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• Healthcare experience.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Working Title: Admin Assistant to Dir

Location: Albuquerque United States

Job Description:

Requisition ID: req34786

Position Grade: 09

Position Summary

The UNM HSC Institute of Ethics has an exciting opportunity to hire a detailed-oriented and proactive Administrative Assistant to the Director.  This is an opportunity to be a part of The Institute of Ethics which is the primary center for the practice, education and teaching of ethics at UNM Health Sciences Center. The ideal candidate for this position will have a strong interest in theoretical and practical ethics.

As the Administrative Assistant to the Director you will be providing comprehensive support to the various educational and training programs for the Institute and for the Ethics Committee and the Clinical Ethics Consultation Services.  This position acts as the liaison for the leaders and members of the work-groups for UNM HSC Institute of Ethics, the Ethics Committee, the Ethics Consultation Service, and the members of the Medical Humanities committee. You will be contributing to the strategic initiatives including collecting and managing a large range of data, including budgetary data, overseeing and editing websites and wiki pages and present summaries to the Institute leadership.

Key Responsibly Include:

• Provide administrative support in the development, implementation and marketing of the programs of the HSC Institute of Ethics.
• Act as liaison for leaders and members of the work-groups of the Institute of Ethics, the Ethics Committee, the Ethics Consultation Service, and the members of the Medical Humanities committee.
• Organize the marketing, selection process, and awards for the Bennahum Fellowship
• Coordinate activities of the Ethics Consultation Service, including consultant schedules, receiving requests for consultations, and collection of data.
• Oversee and keep up to date the Institute’s webpages.
• Record minutes of meetings.
• Review and contribute to policy development.
• Write Annual Reports.
• Monitor expenditures and revenue for the two offices; submit expenses for reimbursement.
• Prepare the Institute’s budget.
• Oversee the planning for conferences, trainings and workshops.
• Contribute to the organization of educational services.
• Write materials to be used in the marketing of the services of the two offices, in educational programs for members of the HSC.
• Supervise student employees, volunteers, and lower level staff.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Exceptional communication skills, both written and verbal, as demonstrated in a cover letter
• Strong interpersonal skills including the ability to build relationships collaborate and resolve conflict
• Proven track record of handling confidential matters with professionalism and integrity
• Proficient in the use of Microsoft word, excel and presentation software
• Strong experience in fiscal oversight, including budget management and financial analysis
• Experience in developing and managing websites and digital educational platforms
• Experience in or ability to learn university programs for financial reimbursement

Additional Requirements

CampusHealth Sciences Center (HSC) - Albuquerque, NM

DepartmentInstitute for Ethics Operations (762B)

Employment TypeStaff

Staff TypeTerm - Full-Time

Term End Date: 06/30/2026

StatusNon-Exempt

PayHourly: $18.81 - $24.52

Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. 

ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. 

Background Check RequiredYes

Eligible for Remote WorkYes

Eligible for Remote Work StatementThis position may be eligible for a hybrid work schedule

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please upload a current resume, cover letter addressing preferred qualifications and three professional references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a erse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

Administrator

•  6806

•  Dagenham, England

•  Permanent

Do you have strong administrative skills? 

Would you like to work in the construction industry with a company that can offer stability, career progression and personal development?

Then our in-house MEP Engineering business, Crown House Technologies, is the company for you!

We are looking for an office administrator to join the facilities management team at a school in the Dagenham area. This role is part time with a maximum of 16 hours per week, the days and times can be tailored to suit you so this would suit someone looking for flexible working hours. It is a permanent position with a company that can offer you long term career progression and a fantastic benefits package.

What will the role look like?

The main aspect of this role will be working with our onsite facilities management team where we have a long contract with a local school fulfilling all of their maintenance requirements.  The main duties of the role will be logging jobs and delegating them to the school caretakers for action, booking contractors in and making sure compliance documents are stored correctly.  The role will be heavily reliant on using software such as microsoft word, excel and outlook so good computer skills are required.  You will also be dealing with people building internal and external relationships so good communication skills are a must.

• Record daily tasks onto database, keeping a track of pending work and completed work.
• Engaging with vendors and providing excellent customer service .
• Support the FM team with administrative tasks.
• Support in tracking and raising invoices
• Maintaining records
• Filing records.

Knowledge and Skillset:

• Logical and well organised with the ability to prioritise workloads
• Good understanding of Microsoft Office and Excel
• Good communication skills and IT competence levels

Crown House Technologies (Cht) is one of the UK's most advanced, and innovative, engineering and business services specialists. Part of the Laing O'Rourke Group, and founded on more than 200 years of experience, we are a leading construction and infrastructure technology services provider, supplying a complete Building Services package with communications, ICT, intelligent building, monitoring, BMS and the UK's largest mechanical, electrical & public health manufacturing facility - a 129,000 sq. ft factory - offering Off-site manufacturing and assembly for our digitally engineered modular MEICA packages. 

Don't match all the criteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [email protected]

#LI-KB1

Executive Administrative Assistant - OSPPI

Salary

$49,139.71 Annually

Location 

Mason, MI

Job Type

Regular Full Time

Job Number

202500179

Department

Controller

Bargaining Unit

MC

• Description
• Benefits
• Questions

Description

This position works in the office Monday - Thursday, Friday Remote & Attend Evening/Weekend Events as needed

Under the direction of the Strategic Policy & Public Impact (SPPI) Director and Community Corrections Manager, provides a variety of administrative support to the Office of SPPI and Community Corrections as directed. With a customer service focus, schedules meetings and training sessions, gathers materials, types correspondence, resolutions, maintains confidential information. Assists with ensuring appropriate actions and deadlines are met. Coordinates public relations functions of the SPPI Office, and serves as liaison between the SPPI Office and the general public, other agencies, elected officials, Board of Commissioners, and County Department Heads. Assists with the Racial Equity Taskforce, Equal Opportunity Committee, Health in all Policies Committee, Employee Driven Growth & Engagement Committee, Safe Space Advocates, and Community Corrections Advisory Board with general secretarial and administrative support.

Essential Functions

1. Provides a variety of secretarial and administrative support services, including preparing correspondence, reports, and other documents; answering and directing telephone calls; scheduling appointments; maintaining confidential files; and attending meetings as required.
2. Prepares and organizes agendas, assembles supporting documents, and takes and transcribes minutes for assigned boards and committees, such as the Racial Equity Taskforce, Health in All Policies, Equal Opportunity Committee, and Community Corrections Advisory Board.
3. Monitors departmental expenditures, tracks incoming and outgoing payments, maintains budget records, and serves as procurement card site coordinator for the SPPI Office and Community Corrections.
4. Drafts resolutions, correspondence, reports, and other documents for the Department Head’s review and signature.
5. Monitors contracts and processes related payments by reviewing invoice amounts against scope of service and budget limits. Assists with preparing grant applications, mailings, and invoices as they relate to contracts.
6. Sources, creates, and publishes content on social media platforms (Facebook, Twitter, Instagram) to build awareness, expand outreach, and strengthen community engagement.
7. Plans and manages community engagement events by coordinating vendor and venue logistics, scheduling staff and volunteers for tabling, and ensuring effective public outreach. Oversees budgets, deadlines, and representation of the office at events, including distribution of resources, gathering feedback, and fostering resident connections.
8. Demonstrates effective communication skills by engaging respectfully and professionally with iniduals from erse backgrounds to promote clarity, understanding, and collaboration.
9. Provides remote access equipment, meeting software support, and room setup for community meetings that require hybrid or remote participation.
10. Receives and screens visitors, answers and routes calls, and assists in researching issues by contacting other County offices and compiling information.
11. Utilizes a variety of software programs to perform administrative functions, including data entry, proofreading, filing, copying, scanning, faxing, and processing mail. Prepares correspondence, documents, and reports for the Department Head’s review and signature.
12. Oversees office supply inventory and workplace upkeep by monitoring stock, ordering materials, and maintaining the cleanliness and organization of shared office spaces to support a professional and efficient work environment.
13. Manages multiple tasks and interruptions effectively while meeting competing deadlines.

Other Functions:

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.

(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)

Employment Qualifications

Education:  A minimum of a high school diploma or equivalent with some college-level course work in Secretarial Skills, Business, Data Processing or a related field is required.

Experience:  Two years of related administrative experience.

Other Requirements:

Demonstrates effective communication skills by engaging, interacting and working with all iniduals to ensure clarity and understanding in all interactions. 

(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.

• This position is required to travel for meetings and appointments.

Physical Requirements:

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require little to no stamina in crawling and pinching.
• This position’s physical requirements require periodic stamina in climbing, balancing, twisting, stooping/crouching, squatting, kneeling, pushing, pulling, reaching, grasping, and handling.
• This position’s physical requirements require regular stamina in walking, traversing, lifting, and carrying.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs sedentary work requiring a negligible amount of effort in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.

(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)

March 2022

MCF 5

Executive Assistant to Strategy/Legal/Gov Affairs

Santa Clara, CA or Remote

Thanks for your interest in Oklo! We are searching for a versatile Executive Assistant to the Strategy, Legal, and Government Affairs team.

Position Overview:

Oklo is seeking an experienced, dynamic, technically capable Executive Assistant to support our team. This role demands a combination of administrative prowess, flawless execution of tasks, a team player and the agility to navigate a fast-moving company in an exciting industries of advanced fission (nuclear energy) and radio isotope production.  The position will report to the Chief Legal and Strategy Officer (CLSO), but also provide support to the named three teams, which work closely together.

Key Responsibilities:

• Provide comprehensive support to the Chief Legal and Strategy Officer (CLSO) and his team, including calendar management, coordinating meetings, and handling travel arrangements.
• Serve as a liaison between CLSO and other internal departments as well as external stakeholders.
• Efficiently process and distill a high volume of incoming information, presenting it in a prioritized manner to CLSO and team, and facilitating subsequent actions.
• Prepare and edit presentations, reports, and other related documents, ensuring accuracy and timely delivery.
• Manage confidential information with discretion, upholding the company's data protection standards.
• Proactively address and resolve administrative and technical challenges.
• Assist with project coordination, ensuring milestones are met and updates are communicated effectively.
• Handle ad-hoc tasks and projects as required, showcasing resourcefulness and adaptability.
• Schedule events with key stakeholders efficiently and smoothly.
• Work in close collaboration with other Executive Assistants in the company.

Requirements:

• Bachelor’s degree or equivalent experience.
• Proven experience as an executive assistant or in a similar role, with a preference for those familiar within technical environments.
• Strong technical proficiency with the ability to quickly adapt to new tools and software including Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office, Greenhouse, Ramp, and Navan.
• Exceptional organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to work in a fast-paced environment, multitask, and prioritize tasks.
• A proactive, entrepreneurial mindset, with the ability to anticipate needs and challenges.
• Knowledge of the nuclear power industry is a plus, but not required.

Who you are:

• You are passionate about clean energy and making advanced fission a reality
• You have a go get-it attitude
• You love doing all kinds of things and working in a place where no day is the same
• You’re savvy with technology and like learning new software
• You have worked a good amount with Microsoft Office Suite and Adobe Acrobat - you know how to do tracked changes and add redlining or comments to documents, you know how to create PDFs, or at least you are a quick learner or know how to figure it out
• You have excellent grammar and spelling, with a knack for attention to detail (see how many typos or inconsistencies you can catch in this job description).
• You can handle having a lot of different tasks at a time and know how to prioritize and multitask
• Excellent written and verbal communication skills in English, although other language skills are awesome too
• You enjoy organizing
• You are a relatively early riser and don’t mind helping out in the early morning depending on the needs of the team
• You are comfortable with flexible hours and working remotely

About Oklo compensation:

Salary: $70,000-$120,000 + equity

Salary may fall outside of the range provided and will be dependent on applicant experience.

Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits.

Senior Executive Assistant, Marketing

•  Remote

•  1300 West Traverse Parkway, Lehi, Utah, United States, 84043

•  Executive Assistant

•  Full time

About Ancestry:

We are committed to our location _flex_ible work approach, allowing you to choose to work in the nearest office, from your home, or a hybrid of both (subject to location restrictions and roles that are required to be in the office- see the full list of eligible US locations HERE). We will continue to hire and promote beyond the boundaries of our office locations, to enable broadened possibilities for employee ersity.

Together, we work every day to foster a work environment that's inclusive as well as erse, and where our people can be themselves. Every idea and perspective is valued so that our products and services reflect the global and erse clients we serve. 

Ancestry encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants. Passionate about dedicating your work to enriching people’s lives? Join the curious.

We are looking for an outstanding Senior Executive Assistant to support our Marketing organization. You’ll work very closely with our highly-skilled team across multiple locations, whilst collaborating with various other internal and external customers. Critical to your success will be your first-rate communication skills, excellent judgement, obsessive attention to detail, and ability to prioritize tasks – from the everyday to the more strategic. Your skills and positive attitude will set you apart from your peers, and your extensive experience will clearly demonstrate your pride in the quality of your work. You are an executive admin who's not just organized, but also tech-savvy and endlessly curious about how to make work smarter, not harder. This role role is perfect for someone who loves discovering new tools, streamlining processes, and finding creative ways to create more space and flow for themselves and the executives they support. You’ll be a true right-hand partner – anticipating needs, spotting opportunities, and setting the tone for seamless operations. If you thrive on staying ahead of the curve, get excited about building efficiencies and forging strong relationships, this is the role for you. 

What you will do...

• Extensive Calendar Management (day to day and long range), across multiple time zones and geographies

• Schedule and coordinate business travel (international and domestic) including itineraries, reservations and expense reports for key department members;

• Anticipate and assemble information and data packages for meetings, business travel and other department and company events, preparing and/or adding finishing touches & polish to documents and other material as needed;

• Organize, execute and assist with team activities - staff meeting agendas, all-team meetings, on-sites/off-sites, and team social events;

• Schedule events including booking venues, creating attendee materials, managing catering, coordinating with external vendors, and in some cases making travel and accommodations arrangements;

• Collaborate with other Executive Assistants, assist with coverage as needed;

• Actively work to establish and enhance the spirit, culture and environment of the team and organization;

• Other projects and responsibilities as requested.

Who you are...

• Bachelor’s degree or equivalent experience;

• 5+ years’ experience assisting at the executive level in a fast-paced environment; experience working in a global technology company preferred

• Experience supporting two or more executives simultaneously, as well as a large team across multiple locations;

• Ability to work productively in a fast-paced, team-oriented environment with a smile and a sense of humor;

• Impeccable communication skills, both verbal and written;

• Detail-oriented with excellent analytical skills;

• Strong reporting, organization, and planning skills;

• Advanced working knowledge of Microsoft Office Visio, SharePoint and OneNote and willing to learn new software;

• Customer-oriented with a true desire to enhance the efficiency, effectiveness and team spirit of the marketing department;

• Open-minded and innovative with ability to be _flex_ible and use sound judgement;

• Self-motivated, driven and able to work well independently;

• Absolute discretion regarding company, departmental and other proprietary and sensitive information is essential;

• Dependability and willingness to work overtime on occasion.

Helping people discover their story is at the heart of ours. Ancestry is the largest provider of family history and personal DNA testing, harnessing a powerful combination of information, science and technology to help people discover their family history and stories that were never possible before. Ancestry’s suite of products includes: AncestryDNA, AncestryProGenealogists, Fold3, Newspapers.com, Find a Grave, Archives.com, and Rootsweb. We offer excellent benefits and a competitive compensation package. For additional information, regarding our benefits and career information, please visit our website at http://ancestry.com/careers

As a signatory of the ParityPledge in Support of Women and the ParityPledge in Support of People of Color, Ancestry values pay transparency and pay equity. We are pleased to share the hourly rate for this position: $44.00 - $73.33 with eligibility for bonus, equity and comprehensive benefits including health, dental and vision. The actual salary will vary by geographic region and job experience. We will share detailed compensation data for a specific location during the recruiting process. Read more about our benefits HERE.

Note: Disclosure as required by sb19-085(8-5-20) and sb1162(1-1-23).

Additional Information:

Ancestry is an Equal Opportunity Employer that makes employment decisions without regard to race, color, religious creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender, gender identity, gender expression, age, mental or physical disability, medical condition, military or veteran status, citizenship, marital status, genetic information, or any other characteristic protected by applicable law. In addition, Ancestry will provide reasonable accommodations for qualified iniduals with disabilities.

All job offers are contingent on a background check screen that complies with applicable law.  For San Francisco office candidates, pursuant to the San Francisco Fair Chance Ordinance, Ancestry will consider for employment qualified applicants with arrest and conviction records.  

Ancestry is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Ancestry via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Ancestry. No fee will be paid in the event the candidate is hired by Ancestry as a result of the referral or through other means.

Collections Analyst

Remote

Full time

job requisition id

19356

At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us. 

Reports to: Collections Manager

Location: Remote - US     

Interested applicants must reside in one of the following approved states: Arizona, California, Colorado, Indiana, Massachusetts, Minnesota, New York, Oregon, Pennsylvania, Texas, Utah, Washington

The Role

The Collections Analyst supports the order to cash process by applying company collections policies and procedures in a manner that will result in the conversion of receivables into cash while maintaining a minimum amount past due for assigned accounts. Core responsibilities consist of managing the performance of a portfolio of approximately 350 active Independent or Mid-size wholesale customers; support sales with timely and prudent release of credit held orders; work closely with credit staff to resolve over limit situations; provide customer support through proactive and diligent resolution of outstanding deductions and proper maintenance for each account through effective reconciliation practices. Manages billing inquires (such as invoices, credit memos, account statements, proof-of delivery, deductions, debit memos, etc.) across the suite of Deckers Brands. The Collections Analyst will monitor and maintain the assigned portfolio in accordance with departmental goals and policies, while adhering to prescribed processes and company standards. The Collections Analyst will use all means available (phone, e-mail, fax, mail, escalation of non-responsive customers to team leader or management, etc.) to enable prompt collection of past due invoices and collectable chargebacks.

We celebrate ersity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together.

Your Impact

1. Collecting Past Due Payments

• Monitor and collect overdue payments from assigned customer accounts.

• Review aging reports and follow up with customers (via calls/emails) to resolve overdue balances.

• Escalate issues for accounts over 60 days past due or non-responsive customers.

• Work with Sales and Customer Service to resolve payment issues.

• Coordinate with the Credit team on severely overdue accounts, possibly recommending 3rd party collections.

• Keep detailed notes on all collection activities.

2. Managing Credit Hold Orders

• Review and release credit hold orders based on customer payment status and company policy.

• Collaborate with the Credit team for customers who need credit limit adjustments.

• Communicate with customers to clear past dues that are holding up orders.

• Keep Sales informed of significant credit issues.

3. Reconciling Accounts

• Keep customer accounts up to date, especially focusing on items over 90 days old.

• Apply credits properly and resolve overpayments or open cash.

• Submit adjustments when needed, following internal policies.

4. Handling Deductions

• Investigate and analyze customer deductions to determine if they are valid.

• Ensure all deductions are properly documented and approved.

• Work with customers and internal teams to prevent future deductions.

• Recover invalid deductions by requesting repayment.

• Build strong relationships with customers to improve payment and deduction processes.

Who You Are

• Excellent interpersonal and communication skills for working with erse internal and external partners.
• Strong cross-functional collaboration, including all levels of management, with a positive and professional attitude.
• Customer-focused, with experience handling inquiries and building strong relationships.
• Proven ability to multitask and manage competing priorities in a fast-paced environment.
• Actively contributes to problem-solving and process improvement across departments.
• Team player willing to support other areas and assist with special projects.
• Organized, detail-oriented, and self-motivated with solid time management and the ability to prioritize tasks with minimal supervision.
• Independent, proactive worker with a keen eye for detail.
• Understanding of accounting principles, particularly in Accounts Receivable.

We’d love to hear from people with

• High School Diploma required; BS/BA degree preferred
• 1 to 3 years of professional experience in the credit or customer service field, preferably in a wholesale environment
• Proficiency in Microsoft Office products (Excel, Word)
• Oracle or similar ERP system experience preferred
• Must be willing to work periodic overtime as needed by business conditions, especially at month or quarter end

What We'll Give You –

• Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued.
• Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future.
• Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees’ needs to get out, get healthy and come back stronger than ever.
• Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras
• Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development.
• Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.

$31 - $33/hour

The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Goleta, CA location. Inidual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.

Equal Employment Opportunity

Executive Assistant (CIO)

locations

Irving, TX

time type

Full time

job requisition id

JR0003250

Are you looking for a place where you can bring your passion, drive and skills?

Welcome to Neighborly—the hub of service brands that connects customers to top-notch local experts who repair, maintain, and enhance homes and businesses. Our long-standing business, with over 40 years of experience, is focused on strategic innovation as we build the future of home and business services. Bring your ambition to the table as we unlock new doors together, taking your career to the next level.

Bring your energy and make a difference.

As an Executive Assistant, a typical day for you will include:

· Managing and optimizing leadership schedules, including booking meetings, coordinating travel, and preparing itineraries.

· Handling expense reporting, document preparation, and other administrative duties as required.

· Organizing and preparing for meetings, including agenda setting, material preparation, and follow-up on action items.

· Utilizing digital collaboration tools to facilitate virtual meetings and ensure all technology is functioning properly.

· Assisting in the planning and execution of special projects and initiatives as directed by executives.

· Planning and coordinating company events, board meetings, conferences, and events for the leadership team when needed.

· Working cross-functionally with other departments and brand executive assistants to ensure alignment, collaboration, and seamless support across the organization.

Bring your skills and be inspired to achieve success.

(Required qualifications)

● Experience:

• 2+ years of executive or administrative assistant experience. We’re seeking a motivated inidual with a proactive attitude.

● Skills:

• Flexibility to work outside of standard business hours as needed to support THE CIO’s schedule and priorities.
• Proficient in creating visually compelling presentations using PowerPoint and similar tools, including the ability to design layouts, incorporate multimedia elements, and tailor content to engage erse audiences.
• Familiarity with AI tools and technologies that enhance operational efficiency.
• Exceptional organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proactive, adaptable, and capable of working under pressure.

● Education: Associate’s or Bachelor’s degree in business administration, communications, or a related field preferred.

● Schedule / in-office requirements: Onsite at our Irving, Texas headquarters. Required to be in office 4 days per week. Position could require some travel for company functions, etc.

Bring your work ethic and gain stability.

● Competitive Pay: Base + Annual Bonus Potential + Associate Equity

● Benefits: www.myneighborlybenefits.com

Neighborly® is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual

orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal or state law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity and encouraged to be their authentic self.

Brand:

Neighborly - USA Shared Services

Title: Associate Manager Clinical Support, CareBridge

Location: Grand Prairie United States

Job Description:

Job Description:

CareBridge Health is a proud member of the Elevance Health family of companies, within our Carelon business. CareBridge Health exists to enable iniduals in home and community-based settings to maximize their health, independence, and quality of life through home-care and community based services.

CareBridge - Associate Manager Clinical Support

Location: Virtual - This role enables associates to work virtually full-time, with the exception of required in-person training sessions (when indicated), providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

Work Shift: Monday - Friday, 8:00 am to 5:00 pm either during CST or EST

The Associate Manager Clinical Support under general guidance and mentoring, responsible for overseeing and monitoring the day-to-day workflow of clinical support staff.

How you will make an impact:

• Serves as a subject matter expert in the administrative and operational processes.

• Assists in problem solving complex issues and cases, such as provider calls, e-services, and authorization issues.

• May answers calls from providers and members and responds to phone inquiries.

• Oversees out of network and chart review administrative processes.

• Works to streamline processes to ensure productivity and accuracy.

• Collaborates with internal departments on special projects and reporting.

• Hires, trains, coaches, counsels, and evaluates performance of direct reports.

Minimum Requirements:

• Requires high school diploma or equivalent with experience in the healthcare field; or any combination of education and experience, which would provide an equivalent background.

Preferred Skills, Capabilities and Experiences:

• BA/BS degree in human services preferred.

• Experience in virtual/remote people management in a healthcare setting is highly preferred.

Job Level:

Manager

Workshift:

1st Shift (United States of America)

Job Family:

MED > Clinical Quality (Non-Licensed)

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

Senior Administrative Assistant – Global Specialty

remote type

Hybrid

locations

Hartford, CT

Clinton, NY

time type

Full time

job requisition id

R2522677

Sr Admin Asst - DA10AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.          

Are you looking for a unique opportunity to support The Hartford’s Global Specialty organization?

Explore our Senior Administrative Assistant role supporting the Global Specialty Chief Operating Officer, including the Head of Transformation and AVP and Strategic Operational Excellence based in our Hartford, CT Home Office. In this role, you will support the Global Specialty organization and make an impact that helps us deliver differentiated solutions to our Global Specialty employees aligning with our ambitious growth agenda. The ability to interact with iniduals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. The ideal candidate will be experienced in handling a wide range of administrative support related tasks.

WORK ARRANGEMENTS:

This role will have a Hybrid work schedule, with the expectation of working in an office (Hartford, CT) 3-4 days a week with the expectation of coming in any other days as business needs arise.

How You’ll Deliver Value

·         Calendar Management: Proactively manage an extremely active calendar of appointments; filter and prioritize meetings and phone calls; proactively engage with others and work closely and effectively with the COO, Head of Transformation and AVP, Strategic Operational Excellence to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings.

·         Communication: Prepares and coordinates materials for meetings of significance (i.e. externa/internal presentations, Board Meetings, etc.). Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.

·         Operational Efficiency: Establish management and leader routines; track key initiatives and deadlines for C-level and senior leadership team, ensuring follow-through and timely execution. Managing OneNote Huddle Boards.

·         Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports that are in-line with company travel and expense guidelines and policies. Work with the event planning team to coordinate events, and plan on traveling to the venue to support onsite administration and logistics, as needed.

·         Reporting, Presentation & Document Management: Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations).

·         Confidentiality and Discretion: Handle C-level and Senior Leadership matters with a mature, sophisticated approach to information security, data privacy, and confidentiality—exercising sound judgment, tact, and discretion while recognizing time-sensitive implications.

·         Relationship Building: Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community. Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community.

What You Will Bring

·         Expertise: The successful candidate will have a demonstrated record of accomplishment as an Executive Administrative Assistant, preferably with a minimum of 7 plus years of experience supporting the C-level, Senior Leadership level and complex organizations.

·         Education: Bachelor’s or associate degree is preferred, but not necessary.

·         Strategic Execution C-Suite Support: Ability to support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to SLT and various other leaders within the organization. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

·         Communication & Collaboration Excellence: Expert Level written and verbal communication and proofreading skills. Highly resourceful team player; also, able to work effectively independently.

·         Analytical Judgment: Demonstrated ability to analyze and interpret data with attention to detail, data integrity, and accuracy—identifying trends, extracting anomalies, and developing insights to inform leadership actions.

·         Insightful Problem Solving: Proactive problem-solver with strong decision-making skills and sound judgment, consistently delivering high-quality work while maintaining professionalism, confidentiality, and composure.

·         Technical & Organizational Proficiency: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.

INTERNET REQUIREMENTS:

• For full-time, occasional, part-time, or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) 100MB download/10MB upload.  Contact/Call center role using Genesys softphone and Citrix/ATO users.  Users who participate in frequent Teams video conferences, as well as those who download/upload large file content throughout the workday.
• To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$64,800 - $97,200

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

Title: Administrative Specialist - Collections/Recovery

Location: Omaha United States

Job Description:

At Nebraska Furniture Mart (NFM), we’ve been hiring friends since 1937—people who share our passion for helping customers feel right at home. If you share our vision, we invite you to be one of us! People love working here! Named one of Furniture Today’s Best places to work, and here a few reasons why:  A FUN, stable work environment, with no layoffs in our history.  A safe place to work and shop, development opportunities leading you to the career of your dreams and a culture that encourages volunteering and serving our communities.

Pay Range: $18.77 - 22.80 hourly

Job Description: Your Piece of the Puzzle

As NFM’s Administrative Specialist – Collections/Recovery, you will perform broad administrative and staff support duties for assigned department. Procedures and processes are established to perform the tasks. Performs work under general supervision. Handles moderately complex issues and problems, refers more complex issues to lead or manager. Scope of work may expand outside of department. This is a hybrid position located in the Omaha office. 

Job Duties: A Day in the Life

• Monitor: Track attendance and staff time off. Ensure that department staff are scheduled for and complete necessary training (service plus, safety training, etc.)
• Manage: Assist in resolution of issues for customers
• Plan: Utilize NFM information systems to gather and prepare necessary data and reports for management
• Assist: May perform basic analysis or initial review of reports
• Handle: Complete various departmental projects as assigned, ensuring projects are tracked and completed in a timely manner

Your work will directly impact our ability to help people create a lifestyle they love, for the people they love-because that’s what we love.

Qualifications: Can You Check These Boxes?

• High School Diploma or GED preferred
• 2 years office/clerical experience
• 1 year customer service experience preferred
• Data entry skills per established department requirements
• Ability to work night, weekend and/or early morning hours based on business needs
• Knowledge of Microsoft Office products (Word, Excel, PowerPoint, Access)
• Pre-employment screening includes, but isn’t limited to, criminal background check

Benefits: What’s in It for You?

As a full-time member of our NFM Family, you will enjoy:

• Same day pay - access to your earned pay on-demand, when you need it the most
• Competitive pay - generous annual increases up to 7%
• Inclusive culture – Because everyone who works or shops at NFM should feel right at home
• Health, dental, vision, life Insurance, short and long term disability
• Paid holidays (upon hire) and paid time off (after 90 days)  
• Staff discount on merchandise (Collectively, NFM staff have saved almost $2 million on purchases in the last 12 months)    
• Virtual and in-person career development opportunities at all levels
• Paid community volunteer opportunities
• Tuition Reimbursement
• You’ll start saving for your retirement immediately in NFM’s 401(k) and you’re eligible for company match after one year.  NFM’s 401(k) also offers Berkshire Stock as an investment option

  Nebraska Furniture Mart is an Equal Opportunity Employer

Job Details

Job Family

Operational Support

Job Function

Non-Manager

Pay Type

Hourly

Title: Office and Accounting Assistant

Location: Englewood United States

Full Time

Requisition ID: 1975

Salary Range:$21.15 To $32.85 Hourly

Job Description:

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole and subsequently, our Tribe.

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement.

LOCATION - This is a hybrid position requiring regular in-office presence in Denver, CO.

ABOUT THE JOB

The Office and Accounting Assistant serves as the primary contact for a designated Tepa Companies office, providing administrative support and general accounting assistance. This role collaborates with personnel across all levels, including Executive Leadership, Finance, and Operations, and supports the Finance & Accounting team with assigned tasks.

Job Functions:

• Complete administrative tasks, which includes processing Accounts Payable invoices in Unanet and preparing and distributing daily cash reports.
• Complete bond-insurance forms, process vendor credit applications, and other accounting clerical duties.
• Coordinate and manage schedules, travel itineraries, appointments, and meetings for team members or executives.
• Provide general support to staff and visitors, including scheduling meetings, responding to emails, and managing events.
• Support daily operations and communications for the office, including welcoming visitors, answering calls, and handling mail and packages.
• Maintain office cleanliness and organization in common areas such as conference rooms, kitchens, and supply rooms. · Oversee office equipment maintenance, repairs, and inventory management.
• Serve as the building maintenance liaison, managing key cards, door schedules, cleaning, and recycling.
• Additional duties as assigned.

WHAT WE'RE LOOKING FOR

• 2+ years of experience in an office administrator role
• 1+ years of general accounting experience
• Knowledge of Microsoft Office and other office management tools and applications
• Excellent time management and organizational skills
• Exceptional customer service skills and professional manner
• Familiarity with standard procedures used in an office and basic accounting skills
• Effective ability to communicate in person, in writing, and over the phone
• Post-secondary education in business, computers, or office management; preferred
• Experience working in the construction industry; preferred

Title: Licensed Benefit Enrollment Specialist

Location:

• Austin, TX, USA
• Full Time

Job Description:

Key Benefit Administrators is currently seeking a Benefit Enrollment Specialist to join the team. We are excited to speak to qualified candidates about this opportunity. This will be a remote position and includes a comprehensive benefit package and competitive salary!

About Key Benefit Administrators:

We are on a mission to improve health and stabilize insurance costs for local communities. KBA was founded in 1979 as a privately owned full-service group benefit administration firm specializing in self-funded medical plans and is now one of the country's largest independently owned third party administrators. We pride ourselves on having supportive leadership, a family atmosphere, and a high performing culture - ask our employees - they have agreed that we are a Top Workplace since 2013.

Check us out here:

Website | Glassdoor | Top Workplace

Position Summary:

The Call Center Enrollment Specialist, holding an active Life and Health License, is responsible for handling both inbound and outbound calls to assist prospects and customers with the enrollment process for various programs or services. The ideal candidate will have excellent communication skills and will actively participate in sales prospecting activities, including phone outreach through inbound and outbound dialer calls, as well as virtual meetings with prospects via Teams through Calendly appointments.

Essential Duties and Responsibilities:

• Conduct inbound and outbound calls, as well as virtual appointments, to support sales and enrollment efforts
• Provide clear, accurate information on eligibility, procedures, and program benefits to assist customers with the enrollment process
• Accurately complete and verify enrollment applications, ensuring compliance with program requirements and documentation standards
• Resolve customer inquiries and concerns professionally, escalating complex issues when necessary, and maintaining detailed records of interactions
• Meet performance goals and stay current on program updates while collaborating with team members to improve the customer experience

Essential Duties and Responsibilities:

• Active Life and Health License is required
• Proven experience in a customer service or call center role
• Strong interpersonal skills with the ability to effectively interact with customers from erse backgrounds
• Ability to multitask and prioritize tasks in a high-volume, fast-paced environment
• Detail-oriented with a high level of accuracy in data entry and documentation.
• Ability to remain calm and composed when dealing with challenging or irate customers
• Flexibility to work evenings, weekends, and holidays as needed
• Previous experience in enrollment or healthcare-related programs is a plus
• Bilingual (Spanish) is a plus

All qualified applicants for the Benefit Enrollment Specialist position will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender.

DDNP02

Title: OUTREACH COORDINATOR

Location: Baltimore United States

Salary: $66,314.00 - $81,704.00 with potential growth to $103,309.00/year

Employment Type: Full-Time

Job Description:

Maryland’s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2. 8 million workers and 180,000 employers, delivered as digitally native, public-facing service. Were in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.We recognize that nothing we do matters if people do not know this program exists. Over the next couple of years the Public Engagement Team will be working to ensure Maryland businesses and workers know about the FAMLI program and understand what it means to them. The Public Engagement Team are the bridge builders at FAMLI. They strengthen the organization’s links with communities and stakeholders across Maryland by listening and telling stories. They face both outwards and inwards: they tell Marylanders the story of FAMLI and build empathy by listening to and learning from the communities that FAMLI serves.

The Outreach Coordinator is a member of the Public Engagement Team supporting and reporting to the Manager of Public Engagement. The main purpose of this position is to staff the Public Engagement Team outreach efforts for the FAMLI Division throughout the State of Maryland. The Outreach Coordinator will assist the Manager of Public Engagement in identifying, and creating meaningful opportunities for stakeholders to raise awareness about paid family and medical leave insurance (FAMLI), share their experiences, and provide input into the implementation.

Duties of this position include but are not limited to:

• Maintain proficiency in the full scope of FAMLI' s, benefits, laws and regulations to be able to adequately educate stakeholders and answer questions.  

• Identify outreach opportunities to educate stakeholders and raise general awareness of FAMLI. 

• Maintain strategic partnerships to facilitate communication to stakeholders and gather feedback from stakeholders regarding FAMLI. 

• Represent FAMLI at outreach events including but not limited to conferences, health fairs, presentations, festivals, presentations and meetings throughout the state. 

• Prepare written reports and maintain records of community engagement activities including what is working, problems or concerns and where more outreach needs to happen. 

• Assist with obtaining and analyzing community input on an ongoing basis. 

• Responsible for transport, set-up, and take down of materials and displays for all outreach events and meetings. 

• Assist with execution of FAMLI hosted events and meetings. 

• Serve as on-site contact for all events and engagement activities. 

• Review and fact check background materials, talking points, PowerPoint presentations, fact sheets, and other materials used for outreach and engagement activities. 

• Assist with obtaining and analyzing community input on the communications tools needed to promote FAMLI.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

Desired or Preferred Qualifications 

 • At least one year of experience conducting community organizing, outreach, or related community engagement activities. 

 • Fluent in English, Spanish or Mandarin 

 • Strong written and oral communication skills, especially at presentations and facilitation of community meetings. 

 • Ability to communicate complex issues in an accessible way. 

 • Experience working with a variety of communities and organizations, including erse socioeconomic, racial, ethnic, religious, and ideological communities.

 • Enthusiasm in working with erse stakeholders and constituents 

 • Advanced Microsoft Word, Excel and PowerPoint skills

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SPECIAL REQUIREMENTS

This role may require travel to other locations for meetings and other business-related needs. Ability to travel locally 50% of the time is required.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:

● Flexible hours and hybrid teleworking 

● Paid holidays 12-13 per year 

● Generous paid leave package (annual, sick, personal and compensatory leave) 

● State Pension ("defined benefit" plan) ● Tax-deferred supplemental retirement savings plans (401(k) and 457) 

● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services 

● Flexible Spending Account plans for Health Care and Daycare 

● State Employees Credit Union

Title: Smart Buildings Administrative Project Coordinator

Location: Indianapolis United States

Job Description:

Job ID: 477492

Organization: Smart Infrastructure

Field of work: Engineering

Company: Siemens Industry, Inc.

Experience level: Experienced Professional

Job type: Full-time

Work mode: Hybrid (Remote/Office)

Employment type: Permanent

Hybrid remote/in-office

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, erse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us!

The Smart Buildings Administrative Project Coordinator supports the project management team with document control, project scheduling, financial documentation, and project close-out to ensure projects move smoothly through project milestones. The position will report into our Indianapolis branch with 3 days onsite and 2 days home office based.

As a Smart Building Administrative Project Coordinator, you will:

• Maintain documentation for project booking packages, ensuring that packages are complete and kept up to date.
• Schedule and attend project turnover meetings and record important project details.
• Coordinate material purchasing and delivery, track shipments, and account for costs.
• Maintain billing and collections documentation; communicate issues to the project management team.
• Create purchase requisitions for subcontracts. Complete subcontract agreements and bond documents.
• Create a monthly snapshot for all projects and identify changes in planned costs.
• Track timesheet submittals for projects and ensure all timesheets are submitted before month-end.
• For projects set to close, ensure they do not have unissued material, are 100% billed, and do not contain committed costs.
• Maintain excellent organizational and interpersonal skills

You will make an impact with these qualifications:

Basic qualifications:

• High school diploma or state-recognized GED
• Must be able to demonstrate the ability to read and understand contract documentation
• Experience with Microsoft Office and business software systems
• Verbal and written communication skills in English
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred qualifications:

• Office/Administrative experience
• Experience in similar industry or construction industry
• Familiarity or experience with HVAC/Fire Alarm/Security systems
• SAP experience

Ready to create your own journey? Join us today.

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the ersity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

#LI-TAG#Zone3-EREF Electrical wiring, fire alarms, Fire Alarm, fire alarm system, Fire alarm control panel, Building safety interfaces, safety devices, nicet, nfpa, axis ax, wheelock, exceder, 4100es, truealert, safelinc, next-in protection, firelite, fire light, fire-light, silent knight, simplex, siemens, notifier, edwards, est, gamewell, mircom, fike, vigilant, siemens xls, siemens mxlLow voltage, security systems, software house, ccure, c-cure, access management, ip camera, cctv, surveillance, security alarm, nvr, genetec, access control, video systems, exacqvision, edvrclient, omnicast, synergis, hd camera, video management, ip video, access camera, dsc, siveillance, verint, powerseries, powerg, intrusion, network video, xprotect, vms, securos, Electrical wiring, avigilon, genetec security center, onssi, lenel onguard, boschHvac controls, building controls, building automation, programming, field technician, heating, ventilation, air conditioning, direct digital control, apogee, desigo, modbus, tridium, Niagara, alerton, controls, commissioning, lonworks, bacnet, ddc, bau, bms, building management, mechanical systems, system integration

You'll Benefit From

Siemens offers a variety of health and wellness benefits to our employees. 

The pay range for this position is $38,430 - $65,880 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

EEO is the Law

Applicants and employees are protected from discrimination on the basis of race, color, religion, sex, national origin, or any characteristic protected by Federal or other applicable law.

Pay Transparency

Siemens follows Pay Transparency laws.

Criminal History

Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.

Title: Executive Assistant

Location: San Francisco CA United States

Job Description:

We are looking for a proactive team player who enjoys working in a dynamic environment and has a passion for helping others. Strong attention to detail and excellent communication skills in English (written and spoken) are essential.

Job responsibilities

• Calendar and Schedule Management: Manage calendar, schedule meetings, appointments, and travel for multiple stakeholders. Prioritize tasks and ensure smooth workflow.
• Meeting Coordination: Organize and prepare for meetings, take notes, and distribute action items. Manage logistics and ensure smooth execution.
• Travel Arrangements: Book flights, hotels, and other travel arrangements for the executive and team. Manage travel budgets and documentation.
• Expense Handling: Process expense reports for multiple stakeholders.Track and monitor expenses against budgets.
• Time zones: Manage communication and collaboration across time zones. Provide administrative and logistical support to colleagues in distributed time zones.
• Communication channels: Utilizing asynchronous communication tools and setting clear expectations with colleagues in other regions would be crucial for seamless collaboration outside of your direct overlap hours.
• Work model: hybrid, with 3 to 4 in-office days per week. Flexible working hours are needed to collaborate with professionals in various time zones.

Job qualifications

Technical Skills

• Exceptional written and verbal communication skills in English.
• Proficiency in office software and productivity tools.
• Excellent organizational and time management skills.
• Discretion and ability to handle sensitive information with confidentiality.
• Ability to prioritize tasks and manage multiple agendas independently.

Professional Skills

• Problem-solving mindset, with adaptability to shifting priorities and environments.
• Attention to detail, reliability, and a commitment to maintaining a high standard of professionalism.
• Strong interpersonal skills to collaborate across erse teams and time zones.

Other things to know

Learning & Development

There is no one-size-fits-all career path at Thoughtworks: however you want to develop your career is entirely up to you. But we also balance autonomy with the strength of our cultivation culture. This means your career is supported by interactive tools, numerous development programs and teammates who want to help you grow. We see value in helping each other be our best and that extends to empowering our employees in their career journeys.

About Thoughtworks

Thoughtworks is a dynamic and inclusive community of bright and supportive colleagues who are revolutionizing tech. As a leading technology consultancy, we're pushing boundaries through our purposeful and impactful work. For 30+ years, we've delivered extraordinary impact together with our clients by helping them solve complex business problems with technology as the differentiator. Bring your brilliant expertise and commitment for continuous learning to Thoughtworks. Together, let's be extraordinary.

Title: Administrative Assistant, Cyborg Psychology

Location: Cambridge United States

Job Number: 25227

Functional Area: Office Support

Department: Media Lab

School Area: Architecture & Planning

Pay Range Minimum: $27.00

Pay Range Maximum: $32.90

Employment Type: Part-time (Hybrid)

Employment Category: Non-Exempt

Visa Sponsorship Available: No

Schedule:

Pay Grade: 5

Job Description:

REQUIRED:

High School diploma or equivalent; a minimum of three years of experience as an administrative assistant or related; effective communicator with exceptional verbal and written communication skills; and excellent customer service and interpersonal skills.

PREFERRED: Associate or Bachelor's degree; experience with MIT business apps: Microsoft Office, B2P, SAPgui, Concur, Google workspace, Dropbox; and interest in research group's field.

This position is 20 hours/week and the Media Lab is currently working on a hybrid work schedule - 60% on campus in Cambridge, 40% remote. Work Schedule: to be determined.

ADMINISTRATIVE ASSISTANT, CYBORG PSYCHOLOGY, Media Lab, will provide varied and complex administrative support to Cyborg Psychology research group led by Assistant Prof. Pat Pataranutaporn and the Advancing Humans with AI (AHA) program where Prof. Pataranutaporn serves as co-director. Will be responsible for monitoring all financial activities for the research group and the AHA Program including working with Media Lab financial officer regularly to review budgets and spending, reporting back to the research group Director as needed; handling all financial transactions for the research group and the AHA program according to Media Lab Finance and MIT procedure, and compliance policy; coordinating and scheduling professor's calendar, group calendars, research demos, and research meetings with internal/external partners, and monitor important deadlines; assisting professor with scheduling meetings with various internal/external collaborators; maintaining professors CV and bio sketches; coordinating logistics for meetings and workshops such as securing space, arranging catering including setup and cleanup, completing work orders and event registrations, coordinating online conferencing, working with suppliers for audio visual and other services; and support AHA events below and arrange logistics as detailed above.

Title: Library Information and Reserves Specialist

Location: University of New Hampshire – Main Campus

Work Type: Remote, Full Time

**Job ID:**JR5246

Job Description:

USNH Employees should apply within Workday through the Jobs Hub app

The University of New Hampshire Library is seeking a Library Information and Reserves Specialist (Library Services Specialist, Operating Staff, Grade 11) to join our team. This full-time, benefited position (37.5 hours/week, typically Monday–Friday, 7:00 a.m.–3:30 p.m.) with some flexibility for remote work.

We are looking for a colleague who thrives working both independently and collaboratively in a team-based environment. If you’re excited to contribute to an innovative library organization and want to enjoy excellent benefits, including tuition support for up to five courses per year, paid time off, and a generous retirement contribution, we encourage you to apply. Even if you don’t meet every listed qualification, please don’t let that hold you back; we recognize that a list of requirements can’t capture all the skills and perspectives that would strengthen our team.

With general direction from the Information Services, Facilities, Materials Management and Digital Services and IT Program Leads and working closely with program colleagues, but with considerable independence and autonomy serve as a source of information for patron inquires. With colleagues, responsible for daily information desk operations, and the Course Reserve Service, both in person and virtually. Direct patrons to the appropriate library resource or service. Perform a variety of duties to support patron service in accordance with Information Services procedures, which require a broad functional knowledge of library systems, standards, and circulation policies. Manage the Course Reserve operations, serving as primary contact for reserve related questions, circulate material, and process requests, register borrowers, and provide information and general directions to patrons through various communication channels. Provide work direction and training to adjunct and student employees. Assist in maintaining a library environment conducive to study and research. Keep current documentation of processes within assigned area of responsibility. Maintain confidentiality of circulation, patron, and billing records.

Duties/Responsibilities:

55%

• With general direction from Information Services Program Lead, and working closely with program colleagues, provide information and circulation assistance at the library’s information desk.

• Operational activities include but are not limited to circulation of materials, physical and remote patron services, registering borrowers, assisting patrons with the use of library physical and online library resources and explain and interpret library policy, directing patrons to various collections and departments, registering of non-UNH patrons, and responding to circulation and Course Reserve inquiries via multiple communication mechanisms.

• Manage all aspects of course reserve services, including creating records and building lists, processing digital material, providing guidance for reserve billing, and maintaining required statistics.

• Train and provide work direction for adjunct and student employees including providing performance feedback with supervisor and “in the moment” training and refresher opportunities.

• Gather and provide statistical data to assist with making recommendations of service changes as needed.

• Serve as primary contact for instructors regarding Course Reserve lists, materials, and questions.

• Provide point-of-contact between the Library and the UNH community for virtual outreach initiatives.

• Manages and maintains virtual aspects of outreach programming.

• Demonstrate diplomatic assertiveness and tactful communication skills in dealing with non-routine situations and successfully negotiate potentially complex conflict between library policy and patron preferences.

15%

• With general direction from the Facilities Program Lead and working closely with UNH Library and Facility program colleagues, strive to provide an inclusive environment that is conducive to research and study.

• Contribute to ensuring Library patrons and materials are as safe and secure as they can be.

• May be asked to review/do environmental scans of other academic libraries to improve UNH Library facilities, policies, and services.

• May be responsible for operations including opening/closing the library and serving as the primary point of contact for emergencies or issues affecting library patrons.

15%

• With general direction from the Materials Management Program Lead, and working closely with program colleagues, coordinate key cross-over functions of the Materials Management Program that directly impact the Information Services Program and patron community.

• Train and provide work direction for Materials Management Program student employees.

• Gather and provide statistical data to assist with making recommendations of service or operational changes as needed.

10%

• With general direction from the Digital Services and IT Program Lead and working closely with program colleagues, create and maintain trainings and resources related to Open Educational Resources (OER) to facilitate OER discovery and adoption in the UNH community.

• Assist faculty with the use OER by providing guidance on resource availability and open license requirements.

• Ensure copyright compliance by interpreting fair use guidelines for items scanned for electronic reserve.

• Serve as administrator for library SpringShare products (LibGuides, LibAnswers, etc.), including managing user accounts, enabling technical features, and communicating with ET&S on support needs for this software.

5%

• Work effectively and creatively across the organization to achieve library and campus wide goals.

• The duties above are not intended to be all inclusive. There will be other duties as assigned.

Minimum Acceptable Education & Experience: 

• Associate’s degree and three years of related work experience, or any combination of higher education and related work experience equal to five years.

OR 

• Equivalent combination of education and/or experience that provides applicant with the necessary knowledge and skills to be successful in the role.

Required Knowledge, Skills & Abilities: 

• Ability and willingness to foster a healthy work environment.

• Commitment to creating an environment that supports belonging, respect, and mutual understanding.

• Basic computer skills and an ability to learn new computer software programs and platforms.

• Comfortable working in a team-based environment and a proven ability and willingness to work independently and collaboratively.

• Ability to exercise independent judgment and take initiative to improve workflow, processes, and organizational efficiencies.

• Demonstrated attention to detail and experience maintaining accurate records, managing tasks (sometimes multiple), and planning and organizing work to meet evolving priorities. 

• Excellent communication and interpersonal skills including ability to establish and maintain effective working relationships with a erse clientele of faculty, staff, students, and colleagues both internal and external to the University.

Preferred Qualifications: 

• Willing and able to provide information services that reflect the needs and experiences of a wide range of communities.

• Understanding of job specific processes, protocols and policies particularly as applied to academic research libraries.

• Willing and able to troubleshoot and resolve issues (e.g., service, technology) independently or with appropriate guidance. 

• Experience in a similarly responsible position (course reserves, training, keyholder, opener/closer, etc.).

• Experience using a Library Services Platform (LSP) such as Ex Libris Alma.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified iniduals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports ersity and inclusiveness across our campus communities and encourages applications from qualified iniduals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Location:

Durham

Salary Grade:

Non-Exempt Staff 11

Administrative Support Specialist

HONOLULU HI

WHAT YOU’LL DO

As the first point of contact for many of our clients and team members, the Administrative Support Specialist ensures a smooth and professional caller experience—every single time. This role is fast-paced, high-volume, and highly collaborative, requiring focus, precision, and emotional poise. Success hinges on your ability to manage incoming calls with accuracy and urgency, maintain clear documentation, and support internal workflows that keep our operation running smoothly.

• Answer and triage all inbound phone calls, accurately routing callers to the appropriate department or inidual within defined service levels

• Manage voicemails and call queues to ensure timely follow-up and real-time responsiveness, with all team voicemails cleared by 10:00 AM daily

• Document calls, messages, and case details with 98% accuracy to support efficient handoffs and case resolution

• Use call center and internal communication tools (e.g., Slack, Teams, CRM platforms) to collaborate with internal teams and stay informed on availability and escalation paths

• Support office operations by assisting with case queues, routing tasks, and maintaining workflow visibility for team leads

WHAT YOU BRING

You’re an excellent communicator who thrives in a dynamic, service-_drive_n environment. You keep a cool head under pressure, prioritize accurately, and consistently deliver high-quality support. You’re motivated by helping others and are known for your professionalism, patience, and attention to detail—even when juggling competing demands.

• Proven experience in a high-volume call center or PBX-style phone environment

• Strong oral communication and listening skills with the ability to tailor tone and pace to the caller’s needs

• Demonstrated ability to manage multiple priorities, maintain accuracy, and stay organized in a fast-paced setting

• Familiarity with communication and CRM tools, such as Slack, Microsoft Teams, and ticketing/call-logging platforms

• A service mindset with high standards for professionalism, documentation, and caller experience

WHY PROSERVICE

At ProService Hawaii, we empower businesses and employees across the islands by delivering HR solutions that work. As Hawaii’s largest local HR partner, we support thousands of organizations with payroll, benefits, risk management, and more. With over 18 consecutive years as a Best Place to Work, we’re committed to fostering a purpose-_drive_n, inclusive, and high-performing culture where people take ownership and do what’s right—for clients and for each other.

We believe great work happens when people are trusted, supported, and challenged to grow. We’re building a workplace where high standards and a strong sense of purpose go hand-in-hand—and where your contributions directly impact Hawaii’s employers, their employees, and the broader communities we serve. Here’s what you can expect:

• A Culture That Means Something: Our Core Values aren’t just words on a wall. They guide how we work, make decisions, and support one another.
• Trust and Autonomy: You’ll be empowered to manage your responsibilities with clarity and independence, backed by a team that shares your commitment to doing things right.
• Real Opportunities to Grow: Whether you're looking to deepen your expertise or step into leadership, you'll have access to feedback and coaching, development programs, mentorship, and clear paths forward.
• Flexibility with Accountability: For Hawaii-based employees, we offer hybrid work options. For those on the mainland, we offer fully remote roles, so long as you are ready to work on Hawaii Standard Time.
• Competitive Compensation and Benefits: We value your contributions and back that up with strong pay at _$_17.31 to _$_23.80 per hour, full benefits, and resources to support your well-being.

Human Resources Associate

Fully Remote • PETA Foundation

Job Type Full-time

Description

Position Objective: 

The Human Resources Associate (HR) is a remote role ideal for anyone seeking to learn and grow their skills and join the world's largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time – and more! 

The best candidate will be a "people person" who enjoys working with others and applies their positive attitude to enthusiastically help staff members and support our HR Department with HR operations and assignments. The associate will take charge of presentations, onboarding, and various behind-the-scenes administrative tasks in the HR department. 

What your day will look like: 

• Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes leading New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day. 

• Around here, animal rights training and professional development are top priorities. You will develop and host presentations using training software to create and maintain resources for staff members and interns. 

• Put to work your writing and problem-solving skills to meet and correspond with staff members, interns, and applicants assisting with routine queries, provide valuable training, and throughout troubleshooting because ‘Happy, Helpful, HR’ is our motto. 

• You will be responsible for a number of administrative tasks, such as maintaining employee data, organizing and facilitating meetings, recruitment duties, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do. 

• Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns. 

• We’ll come to you for help with the PETA Life Instagram and you will help to run the PETA LinkedIn account. You will be responsible for highlighting our organizations’ culture and staff. 

• You'll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more. 

• The above doesn't cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor. 

Requirements

• At least one year of experience with public speaking, holding presentations, conducting correspondence, outreach and/or representing a company publicly is required.

• High school diploma or GED

• The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA's philosophy, be able to advocate PETA's positions on issues professionally, and be committed to the objectives of the organization. 

• We’re looking for someone comfortable collaborating in a remote team environment with excellent verbal and written communication skills, as conducting presentations and meetings is a primary responsibility. 

• Strong interpersonal skills, including the ability to build relationships and to operate professionally in sensitive situations are required.

• You'll need excellent attention to detail, as accuracy is essential to our work.

• We work with a variety of software programs. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments. Proficiency with Microsoft Office Suite is a plus.

• You will need excellent time management skills to balance competing priorities and turn in work by compliance deadlines. 

• Naturally, you will be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance. 

• Most of all, you must have the drive to help animals and support a team working for their liberation around the world. 

The hourly pay range for this position is $16.50 - $22.13 per hour.

The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Executive Assistant

Flexible - MA / Flexible - NC / Flexible - NY

Engineering – ENGINEERING LEADERSHIP /

Regular - Full Time /

Remote

At Sysdig, we believe cloud security isn't a compromise - it's a promise. From the start, our mission has been clear: to help organizations secure innovation in the cloud, the right way.

We created Falco, the open standard for cloud threat detection, and continue to lead the cloud security market with runtime insights, open innovation, and agentic Al. Creators of technology trusted by over 60% of the Fortune 500, Sysdig gives teams the real-time clarity to move fast and defend what matters most.

Culture matters here. We believe ersity fuels stronger ideas, and open dialogue _drive_s sharper decisions. Recognized as a Best Place to Work and one of Deloitte's fastest-growing companies for the past 5 years, we're here to raise the standard for what cloud security and workplace culture should be.

If you have the passion to dig deeper, the desire to challenge convention, and the curiosity to build something better, Sysdig is the right place for you.

What you will do

• • Executive Time Management: Ensure schedules are aligned with priorities using strategic prioritization, reporting to the Chief Information Security _Office_r.
  • Relationship Management: Cultivate relationships both internal and external, to foster collaboration, improve communications and deconflict redundancies
  • Manage Execution: Increase productivity by planning, overseeing tasks, and ensuring accountability for completing main deliverables
  • Meet Coordination: Prepare agendas, manage meeting logistics, take comprehensive notes, and follow up on action items to ensure efficient and productive meetings
  • Process and Systems Management: Develop systems and workflows to enhance efficiency, improve organization, and create streamlined processes
  • Information Consolidation: Gather and organize large amounts of information, consolidating it into clear executive summaries to support decision-making and refine communication
  • Complex Scheduling and Calendar Management: Provide dynamic and flexible scheduling and calendar support
  • Project management, oversight and execution of occasional strategic executive level events
  • Help with creating and reviewing briefing materials, meeting agendas, and itineraries
  • Global Travel Management: Oversee the planning and coordination of both domestic and international travel
  • Expense and Budget Management: Manage travel expenses and other reimbursements promptly

What you will bring with you

• • We are looking for an independent self-starter with excellent problem-solving abilities, and experience managing global travel logistics and complex calendaring
  • You adapt quickly in a fast-paced environment and are able to handle confidential information.
  • Experience: 8+ years of experience providing executive-level support, with demonstrated experience supporting senior executives.
  • Event management experience including managing budgets, vendors, and surveys

What we look for

• • Well-rounded work style, with some startup or small company experience
  • Experience prioritizing and organizing
  • Manage schedules and different personalities of three Executives

When you join Sysdig, you can expect:

• • Extra days off to prioritize your well-being
  • 401(k) Retirement Savings Plan with a 3% company match
  • Maternity and Parental Leave
  • Mental health support for you and your family through the Modern Health app
  • Full health benefits package for you and your family

The U.S. annual range for this full-time position is between _$_96,000 and _$_120,000 USD/year. Actual offers may be higher or lower than this range based on a variety of factors, including your work location, job-related experience and education.

Executive Assistant (Dallas/Plano, Texas)

Job Locations US-US-Remote

ID2025-51108

Overview

At PowerSchool, we are a dedicated team of innovators guided by our shared purpose of powering personalized education for students around the world. From the central office to the classroom to the home, PowerSchool supports the entire educational ecosystem as the global leader of cloud-based software for K-12 education. Our employees make it all possible, and a career with us means you’re joining a successful team committed to engaging, empowering, and improving the K-12 education experience everywhere.

Team Overview

Our Executive team supports the strategy & execution of PowerSchool's short and long term plans. They oversee and partner with each of our functional areas to ensure efficient, high quality delivery of our premier products and maintain the collaboration and engagement within and between teams.

Responsibilities

Description

The Executive Administrative Assistant provides high-level administrative and operational support to a C-Level Executive. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, dynamic environment. The Executive Assistant acts as a strategic partner, ensuring the executive’s time is maximized and business priorities are executed efficiently.

Your day-to-day job will consist of:

• Executive Support
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic and international).
  • Prioritize and manage multiple tasks while ensuring deadlines are met.
  • Draft, proofread, and prepare correspondence, presentations, reports, and meeting materials.
  • Screen and manage incoming communications, exercising judgment and discretion in handling sensitive information.
• Meeting & Event Coordination
  • Organize and support executive meetings, including agenda preparation, logistics, and minutes.
  • Coordinate board meetings, leadership offsites, and other high-level events.
  • Ensure follow-ups and action items are tracked and completed.
• Operational Efficiency
  • Act as liaison between the executive and internal/external stakeholders.
  • Assist in project tracking, budget management, and special initiatives.
  • Proactively identify ways to improve administrative processes and support executive effectiveness.
• Confidentiality & Professionalism
  • Handle confidential information with integrity and discretion.
  • Represent the executive and the organization professionally in all interactions.

Qualifications

Minimum Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 7+ years of executive administrative support experience, with at least 3 years supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Zoom, Teams, Slack, etc.).
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, make sound decisions, and handle shifting priorities under pressure.
• High emotional intelligence, discretion, and a proactive problem-solving mindset.

Preferred Qualifications

• Ability to quickly navigate and shift priorities
• High level of confidentiality due to exposure to confidential meetings and conversations
• Strong typing skills and notetaking ability with high speed and accuracy

Compensation & Benefits

Compensation & Benefits

PowerSchool offers the following benefits:

• Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)
• Flexible Spending Accounts and Health Savings Accounts
• Short-Term Disability and Long-Term Disability
• Comprehensive 401(k) plan
• Generous Parental Leave
• Unrestricted paid time off (known as Discretionary Time Off - DTO)
• Wellness Program, including ClassPass & Employee Assistance Program
• Tuition Reimbursement
• Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage

A reasonable estimate of the base compensation range for this position is _$_94,600 - _$_133,700 USD. This compensation range is specific to the United States and it incorporates many factors including but not limited to an applicant's skills and prior relevant experience and training; licensures, degrees, and certifications; specific geographic location; internal equity; internal pay ranges; and market data/range parameters.

Executive Assistant to the CEO

Remote - San Francisco, CA

_$_90,000 ‒ _$_110,000 Annually

At LegalOn, we’re redefining how legal work gets done. Too often, legal teams are slowed down by repetitive, manual contracting tasks. We’re eliminating that busywork, freeing people to think, decide, and lead their businesses forward.

As the global leader in legal AI for contracting, we serve over 7,000 companies and firms worldwide. Our software pairs cutting-edge AI with deep legal expertise to identify contract risks, make precise redlines, and organize contract data, eliminating hours of manual work that delays deals and increases risk.

We are building the most trusted and beloved brand in legal technology, and we want ambitious and _drive_n iniduals to join us. If you are eager to grow your career through performance, capability, and impact, you will thrive at LegalOn.

Role Overview:

We’re looking for a highly organized and proactive Executive Assistant (EA) to the CEO who thrives in a fast-moving SaaS environment. This role is the CEO’s right hand — ensuring their time, attention, and priorities are maximized. You will manage scheduling, coordinate critical meetings and offsites, prepare materials, and drive follow-through on commitments. The ideal candidate is detail-oriented, resourceful, and comfortable working with executives, customers, and cross-functional teams at all levels.

This is not just an administrative role — it’s a force-multiplier position for the CEO and the executive team, ensuring that the most important work gets done.

Responsibilities:

Priority 1 – Mission Critical

• Meeting Hygiene & Follow-Through: Capture minutes and action items in critical meetings; proactively ensure follow-through on decisions and commitments.
• Customer Engagement Support: Manage logistics for CEO customer/partner meetings, including briefing materials, scheduling, and follow-ups.
• Offsites & Town Halls: Plan and run logistics for CEO-led and company-wide events (executive offsites, town halls) ensuring flawless execution.
• Planning & Review Meeting Coordination: Schedule and prepare planning and review meetings across areas including product and marketing, ensuring the CEO has the right information at the right time.
• Calendar & Time Management: Own calendar orchestration, protect focus blocks, and manage competing priorities.

Priority 2 – High Value

• Information & Document Management: Ensure document hygiene, permissions, and versioning for all CEO-related materials; assemble readout and briefing packs.
• Inbox & Correspondence: Triage the CEO’s inbox; draft and polish correspondence to customers, partners, and internal leaders.
• Recruiting & Onboarding Support: Coordinate scheduling for executive candidates; support onboarding logistics for new executives.
• Cross-Functional Coordination: Manage thank-you notes, gift logistics, and sensitive information handling (NDAs, confidential files).
• Execution Partner: Support preparation of pre-reads and packets for reviews; assist in organizing the CEO’s daily “run-of-day” briefing when needed.

Qualifications:

• Experience: 5–8+ years as an EA supporting a C-level executive, ideally in a SaaS or technology company.

Skills:

• Exceptional organizational and multitasking skills under pressure.
• Strong written and verbal communication skills; polished executive presence.
• Proven ability to capture and track commitments, ensuring accountability across multiple stakeholders.
• Adept with productivity tools (GenAI, Google Workspace, Slack, Zoom, Notion, etc.).

Attributes:

• Discreet, trustworthy, and comfortable handling sensitive information.
• Proactive problem solver with excellent judgment.
• Adaptable and calm in high-change, high-growth environments.

Success in This Role Looks Like

• The CEO’s time is consistently spent on the highest-value priorities.
• Meetings and offsites are productive, well-prepared, and lead to measurable outcomes.
• Customer interactions are seamless, professional, and deepen relationships.
• Action items are never lost; follow-through happens reliably.
• The CEO has the headspace to focus on strategy and leadership, thanks to your executional excellence.

What We Offer

• Flexible work arrangements: for applicants in the Bay Area we offer a hybrid work model with an office in the heart of San Francisco. For others, we embrace a remote working environment.
• Competitive compensation and stock options.
• Robust benefits: comprehensive health, dental, and vision insurance, generous PTO, plus a 401K plan

Miscellaneous:

• Full-time position
• Remote working conditions depending on location. (San Francisco) Full flex working environment
• Role may require travel, weekend, and evening coverage for events

Benefits: Health, Dental, Vision insurance, 401K, generous PTO

Associate, Operations

Hybrid

Operations

Full time

Arlington, Virginia, United States

OverviewApplication

Description

PLUS Communications is a full-service communications firm based in Arlington, Virginia. PLUS Communications leads award-winning campaigns integrating public affairs, corporate communications, digital, advertising and media buying. PLUS means more!

PLUS Communications is looking for an Associate, Operations to join its growing team.

We are seeking an extremely motivated, self-starting inidual to provide general administrative support to our operations department. Reporting to the Operations & People Manager, the Associate will be responsible for ensuring that the daily operations of the firm run smoothly and efficiently. Ideally this person has an interest in crafting a longer-term plan with the firm, either in operations, public affairs, or advertising.

Key Responsibilities:

·      Serve as a primary point of contact between the COO/Operations Manager and staff and external partners.

·      Manage calendars, meetings, and commitments for the Operations team and leadership, ensuring smooth scheduling and follow-through.

·      Coordinate with internal teams, IT staff, and executive assistants to support cross-departmental needs.

·      Develop and maintain project plans, schedules, and task tracking systems to ensure operational priorities are met.

·      Maintain and organize the Operations department’s business contacts database.

·      Provide light IT troubleshooting and coordinate escalation to appropriate technical support when needed.

·      Track and code expense reports for the Operations department; assist with budget monitoring to ensure alignment with annual budget forecasts.

·      Proactively anticipate the needs of staff and leadership, identifying opportunities to streamline processes, improve efficiency, or reduce costs.

·      Support internal communications, including company announcements, employee engagement initiatives, and all-staff activities.

·      Manage company swag inventory, ordering, and distribution as part of external and internal marketing efforts.

·      Contribute to special projects and other duties as assigned.

Requirements

The ideal candidate will meet the following requirements:

• Brings a cooperative, flexible, can-do attitude and a desire to relationships with staff at all levels
• Proactively works to improve operational systems and is always looking for ways to work more efficiently and effectively
• Demonstrated track record of thinking critically with the ability to see two steps ahead and anticipate any issues that may arise
• Experience juggling multiple tasks while prioritizing appropriately
• Shows tremendous attention to detail and superb organizational skills
• Excellent written and oral communication skills and ability to work with a wide variety of personalities
• Proficient with Microsoft Office

Benefits

• We offer competitive compensation with an opportunity for a year-end bonus. Medical, dental, vision, 401k, and life insurance. We also offer a paid parental leave program, paid vacation, paid sick leave and employer subsidy for commuter expenses. In addition, we have a hybrid work environment.

Admissions Advisor

Job category: Staff

Requisition number: ADMIS001843

Full-time

Hybrid

Chicago, IL

Description

Under the general guidance of the Director of Admissions, the Admissions Advisor engages prospective students (in person, via phone, email, and text) to gain an understanding of their personal and educational goals and advise them on the University’s academic programs, admissions requirements, tuition/fees, transfer credit opportunities, and other related topics.

The Admissions Advisor is responsible for driving new student enrollment by 1) working diligently to convert leads to applications; 2) ensuring applicants submit all application requirements in a timely fashion; 3) supporting applicants through the interview process.

The Admissions Advisor is also responsible for maintaining accurate application and inquiry records by entering new/updated information in a timely fashion into the University’s customer relationship management database (CRM).

Essential Duties & Responsibilities

Lead Management: 50%

• Provide proactive outreach regarding university programs, policies, and requirements to prospective students seeking information.
• Conduct in person, phone, and virtual advisement sessions with prospective students, to connect their career goals and interests to the appropriate Adler University programs.
• Provide on-campus and virtual tours to prospective students, highlighting key features and selling points that speak to prospective students’ interests.
• Assist with the delivery of program-specific recruitment events including webinars, faculty meet and greets, and information sessions.
• Manage and maintain a high call volume.

Application Management: 25%

• Ensure admissions and application requirements are met in a timely fashion by maintaining a consistent cadence of contact with prospective students.
• Assist in planning and executing events including open houses, faculty meet and greets, and interview days.

Cross Departmental Collaboration: 15%

• Work closely with program directors and faculty to stay abreast of program highlights and faculty/student accomplishments, for use in future enrollment and communications initiatives.

Other: 10%

• Participate in weekly team meetings, by informing conversations related to trends identified within the enrollment funnel.
• Maintain an advanced working knowledge of Adler programs, policies, processes, and admissions requirements.
• Develop an ongoing professional development plan to remain up to date on industry standards.
• Other duties as assigned.

Education/Experience:

• Bachelor’s degree required; Master’s degree preferred
• 1-3 years of experience in admissions, higher education, or a sales environment

Additional Requirments  

A valid driver’s license is required for this position. The inidual hired must be able to lift and carry materials weighing up to 25 pounds and be comfortable standing and walking for extended periods of time. In addition, the role requires the ability to lead groups and provide engaging, professional tours. 

Salary Range: $45,000.00-$55,000.00

Qualifications

Education

Preferred

Bachelors or better in Business Administration.

Executive Assistant

United States (Remote)

What we’re building and why we’re building it. 

Every month, millions of people use America’s Rewards App, earning rewards for buying brands they love, and a whole lot more. Whether shopping in the grocery aisle, grabbing a bite at the drive-through or playing a favorite mobile game, Fetch empowers consumers to live rewarded throughout their day.

To date, we’ve delivered more than $1 billion in rewards and earned more than 5 million five-star reviews from happy users. 

It’s not just our users who believe in Fetch: with investments from SoftBank, Univision, and Hamilton Lane, and partnerships ranging from challenger brands to Fortune 500 companies, Fetch is reshaping how brands and consumers connect in the marketplace.

When you work at Fetch, you play a vital role in a platform that drives brand loyalty and creates lifelong consumers with the power of Fetch points. User and partner success are at the heart of everything we do, and we extend that same commitment to our employees.

At Fetch, we value curiosity, adaptability, and the confidence to explore new tools, especially AI, to drive smarter, faster work. You don’t need to be an expert, but you should be ready to learn quickly and think critically. We welcome learners who move fast, challenge the status quo, and shape what’s next, with us.  

Ranked as one of America’s Best Startup Employers by Forbes for two years in a row, Fetch fosters a people-first culture rooted in trust, accountability, and innovation. We encourage our employees to challenge ideas, think bigger, and always bring the fun to Fetch.

About the Role: 

The next step in evolving our shopper journey is hiring our new Executive Assistant. For 2 Executives, support professional duties to help them run their organization smoothly. We are looking for someone who is a proactive and organized self-starter, anticipating needs before they arise. 

Location: 

This is a full-time role that can be held from one of our US offices or remotely in the United States.

Role Responsibilities:

• Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
• Planning and coordinating travel arrangements, anticipating and taking care of the “little things” to set executives up for low-stress success when they are away from the office;
• Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
• Maintain high level of confidentiality when working with sensitive information
• Escalate relevant information to executives as needed
• Prepare expense reports
• Format information for internal and external communication – memos, emails, presentations, reports, etc.
• Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
• Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
• Limited event-planning responsibility including coordinating catering (travel may be needed)

Minimum requirements: 

• 5+ years of experience in relevant Executive Assistant positions.
• Ability to present and communicate with executive stakeholders and cross-functional partners.
• Advanced experience in Gsuite including slides for presentations.
• Direct experience with calendar management for multiple executives.
• Ability to prioritize multiple urgent requests, making space for executives to focus on and conduct their day-to-day responsibilities.
• Past experience with email management, prioritizing executives communications and managing less urgent outreach directly. 
• As needed event planning, relevant to executives teams (ex. Offsites, board meetings, etc). Past experience with travel arrangements.
• Minimal travel for as-needed offsites, team events, etc.

Preferred Requirements: 

• Direct tech industry experience is preferred.
• Slack experience or similar platforms is preferred. 
• You translate strategy into plans, connect the dots, and execute well with minimal supervision.
• You can keep calendars organized and efficient so the executive(s) you support can make the most out of each day and week.
• You can work well with many different teams to get results

Compensation:

• At Fetch, we offer competitive compensation packages to the exceptional folks we hire.
• The base salary range for this position is $88,800 - $100,800.

At Fetch, we'll give you the tools to feel healthy, happy and secure through:

• Equity: We offer employees equity in Fetch, so that everyone can benefit from Fetch’s growth.
• 401k Match: Dollar-for-dollar match up to 4%.
• Benefits for humans and pets: We offer comprehensive medical, dental and vision plans for everyone including your pets.
• Continuing Education: Fetch provides ten thousand per year in education reimbursement.
• Employee Resource Groups: Take part in employee-led groups that are centered around fostering a erse and inclusive workplace through events, dialogue and advocacy. The ERGs participate in our Inclusion Council with members of executive leadership.
• Paid Time Off: On top of our flexible PTO, Fetch observes 9 paid holidays, including Juneteenth and Indigenous People’s Day, as well as our year-end week-long break. 
• Robust Leave Policies: 20 weeks of paid parental leave for primary caregivers, 14 weeks for secondary caregivers, and a flexible return to work schedule. 
• Calvin Care Cash: Employees who are welcoming new family members will also receive a one time $2,000 incentive to assist employees with covering the cost of childcare, clothing, diapers and much more!
• Flexible Work Environment: Collaborate with your team in one of our stunning offices in Madison, Birmingham, or Chicago. Or you can work fully remotely from anywhere in the US. We’ll ensure you are equally equipped with the hardware and software you need to get your job done in the comfort of your home.

Title: Nutrition Service Coordinator, 16 Weekend Only

Location: Boston United States

Part time

job requisition id: RQ4035060

Job Description:

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Communicate diet orders for each meal to department Data Center. Implement diet orders, check to be sure there is a tray for each patient with the correct diet order. Obtain trays from tray line for new admissions or patients whose diets have consistently advanced in diet orders. Prepare and serve trays; prepare and serve coffee/tea; add ice cream/yogurt from galley freezer, garnish tray and remove all wrappings from tray and assist patients in opening milk, juice, and condiments. Collect dirty trays. Give patients menu selection sheet, sheet with daily specials and explain how patient is to select food. Assist patients unable to complete selection sheet independently. Employ Excellent Encounter skills of customer service. Clean galley after each meal served, complete special cleaning designated days. May inventory and order nourishments and supplements to be passed to patients between meals or put on their trays the following day. Discard outdated nourishments or supplements. May inventory and order supplies for the nursing nourishment area. Pick supplies up in the department Service Center, put the supplies away, and rotate all perishable items. Maintains strong and effective working relationship with co-workers. Maintain strong rapport with staff on the unit. Communicate to clinical dietitian any information related to the patient's ability or willingness to eat. May orient or train new employees within the department. Demonstrates the knowledge and skills necessary to provide care appropriate to the age of the patient served in the department. Demonstrates knowledge of the principles of growth and development over the life span, possesses the ability to assess data reflective of the patients' status and interpret the appropriate information needed to identify each patient's requirements relative to his/her age specific needs. Provides care needed as described in department policies and procedures. N95 mask required.

Qualifications

Must be able to read, write, and speak English. Basic Computer and math skills. Food service needs/diet modification/religious food practices for sick patients. Job routine- procedures for completing different tasks. Must be capable of implementing exemplary customer service skills as outlined in the Excellent Encounter training. Food service experience desirable. On the job training consisting of 1 week. Effective interpersonal and communications skills. Ability to provide compassionate care to patients. Attention to detail. Must be able to lift 25-30 lbs. and must be able to stand for extended period (most of shift). Motor coordination. Ability to organize work, work efficiently and quickly, meet deadlines. Ability to understand and follow procedures. Ability to use judgment and solve problems independently. Basic computer profiency. N95 mask required.

Additional Job Details (if applicable)

Additional Job Description

Remote Type: Onsite

Work Location: 273 Charles Street

Scheduled Weekly Hours: 16

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $18.22 - $26.06/Hourly

Grade: 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. 

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.