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Title: Executive Assistant

Location: Remote in the United States

Remote in the United States

Mercy For Animals aims to end industrial animal agriculture by constructing a just and sustainable food system. We envision a world where animals are respected, protected, and free.

As a leading farmed animal advocacy organization, we know that achieving this goal requires a erse, inclusive, and collaborative work environment one that welcomes and sparks new perspectives and innovative ideas. If you are passionate about our mission, driven to make a big impact for animals, and eager to be part of a dedicated team, join us!

We currently seek two executive assistants to join our team.

The executive assistant to the managing director, U.S. and Canada, will provide administrative support to the managing director of Mercy For Animals in the United States and Canada and support the region’s operations, projects, and workflows.

The executive assistant/project manager, operations, will support the Mercy For Animals operations department in achieving its goals by providing administrative support, project management, and event planning assistance.

The summary below provides an overview of expected responsibilities and qualifications. Specific job descriptions and responsibilities for each position will be shared during the interview process.

You will do invaluable work:

• Amplify the organization’s impact by working closely with the executive leader to ensure the team’s time and energy are spent on the highest-priority tasks to achieve regional and departmental goals
• Lead assigned projects, including cross-departmental projects
• Proactively manage the executive leader’s calendar by booking and adjusting meetings, protecting deep-work time, and ensuring the executive leader is well prepared for all meetings
• Support scheduling for other members of the executive team as needed
• Coordinate travel arrangements for the regional or departmental team leader, including lodging and transportation
• Collaborate with teams and team leaders across the organization to help identify opportunities for process improvement and provide essential internal feedback and guidance
• Travel domestically as needed to coordinate logistics for in-person and virtual meetings for Mercy For Animals’ board and senior leadership and leadership teams, including venue and meal arrangement and scheduling
• Lead cross-departmental planning for Mercy For Animals sponsorships at animal rights and social justice conferences
• Support regional and departmental efforts to put ersity, equity, inclusion, and justice (DEIJ) at the forefront of all we do, and assist on projects related to the organization’s DEIJ goals
• Initiate, manage, and complete special projects as assigned by the executive team
• In collaboration with the public engagement team, pursue opportunities to expand the executive leader’s public platforms and networks
• Draft letters, presentations, speeches, and other materials for the executive leader
• Provide administrative and accounting support to the executive leader, including completion of expense reports
• Follow all organizational policies and procedures
• Perform any other duties assigned by team leader

Your qualifications will take our team to the next level:

• Three or more years’ work experience in a related field (nonprofit, customer service, or operations experience highly preferred)
• Proactive problem-solving mindset with a knack for anticipating and removing barriers
• Trustworthiness, ability to listen astutely, and good judgment
• Excellent written and spoken communication skills, with the ability to adopt the tone and style of another writer
• High degree of organization and efficiency
• Self-motivation and ability to work well independently, manage multiple projects simultaneously, and meet deadlines
• Ability to work creatively and effectively as a member of a team
• Supportive, service-oriented personality
• Thorough knowledge of or willingness to learn Gmail, Google Calendar, Google Drive, Slack, and Asana
• Fluency in English (Spanish, Portuguese, or Hindi as a first or second language a plus)
• Ability to travel around two to four times per year for conferences, meetings, and retreats
• Commitment to ersity, equity, inclusion, and justice and a passion for putting these concepts into practice
• Commitment to the mission and values of Mercy For Animals

About Your Team Leader

The executive assistant to the managing director, U.S. and Canada, will report to AJ Albrecht. AJ is Mercy For Animals’ managing director for the United States and Canada. She joined Mercy For Animals as the organization’s first government affairs hire in 2019 and grew the U.S. government affairs and public policy team to what it is today. A licensed attorney, AJ has a deep understanding of the law and legislative policy work. More importantly, she is an animal lover, environmentalist, and social justice activist and believes we will not create a just and sustainable food system without an intersectional and inclusive movement.

The executive assistant/project manager, operations, will report to Mamta Valderrama, senior vice president of operations for our global operations team, overseeing finance and technology. Before Mercy For Animals, Mamta spent 10 years in healthcare operations and has led multimillion-dollar income reports. An activist in her free time, she took a break from corporate America to write a book about human trafficking that became an Amazon bestseller. Born and raised in the Jain culture, she grew up with the principle of ahimsa and was eager to join Mercy For Animals. Originally from Los Angeles, Mamta lives in Scottsdale, Arizona, with her husband and daughter.

Compensation and Benefits

Earn an annual salary of $55,000 $62,000, depending on qualifications, and enjoy a commute-free life as a remote team member. In addition to a collaborative and innovative work environment, you will be able to take part in our benefits package, including no- or low-cost health, vision, and dental insurance; generous paid time off and sick leave; and a 401(k) retirement plan, with a dollar-to-dollar employer match of up to 3 percent of your annual salary.

Application Details

We consider traditional and nontraditional qualifications and carefully review each application, resume, and cover letter. Feel encouraged to go outside a traditional cover letter and state how you would add to our culture; what we would gain from having you on our team; and how you align with our organizational vision, mission, and values.

Our Commitment to You

Mercy For Animals is a globally minded organization. We are committed to the principles of equity and justice, and our culture celebrates authenticity enabling every team member to shine. All employment decisions are based solely on inidual qualifications, job needs, and job requirements, and potential team members of every color, orientation, age, gender, origin, veteran status, and ability are encouraged to apply. We strive to include candidates from historically marginalized communities and those from or in communities impacted by environmental, social, and economic injustice.

Come as you are, and help us transform our society and construct a truly compassionate food system.

By submitting your information, you are indicating that you have read ourPrivacy Policy and accept its terms.

Title: Senior Administrative Assistant

Location: United States

MISSION

Perform general administrative assignments for the GTM Senior Executive and GTM Team. Excel at basic administrative duties, including calendar management experience for senior leadership, travel arrangements (including all pre-travel prep and post-travel expense management), and possess excellent organizational, written and verbal communication skills.

RESPONSIBILITIES

• Effectively manage GTM Senior Executive calendar on a priority basis, including coordination of complex and shifting schedules to facilitate meetings.
• Plan logistics and execute GTM and other meetings (on-site and off-site), including advance preparation and distribution of materials.
• Coordinate travel arrangements, logistics and expense reports for the GTM Senior Executive.
• Work closely and effectively with company Senior Executives, keeping them well informed of upcoming commitments, and responsibilities. Brief and prepare them for meetings, as appropriate, coordinating with staff to gather and assemble needed research, reports and presentation materials.
• Effectively manage routine and ad hoc projects as assigned by Senior Executives; gather, assemble and analyze information from a wide variety of sources; prepare reports, presentations, and other documents.
• Prioritize conflicting needs; handling matters expeditiously and proactively; take appropriate initiative and follow through on projects to successful completion, often with deadline pressure.
• Respond to requests for information or calendar time with Senior Executives from clients or employees in a professional, friendly and timely manner, reflective of the Alegeus culture.
• Willingness to travel up to 50% of the time, domestically.

EDUCATION/EXPERIENCE

• Bachelor’s degree in related field.
• 7+ years as an Administrative Assistant to a Senior Executive.
• Experience working with GTM Executive/Teams required.
• Strong organizational skills; able to perform and prioritize multiple tasks seamlessly with excellent attention to context, substance and detail; able to adapt to various competing demands.
• Expert level written and verbal communication skills, including high level competency with Microsoft Office (Outlook, Word, Excel, PowerPoint); capable use of technology, including mobile, laptop, text.
• Highly resourceful team player.
• Self-directed and extremely effective independently.
• Proven ability to handle confidential information with discretion.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment without constant direction or simultaneous feedback.

VALUES (the How)

At Alegeus, equally important to the What (the inidual performance goals that each employee commits to in support of the company’s overall success) is the How (the framework of principles that guide how we work together to drive our business forward). Overall performance success will also consider inidual delivery on our corporate values:

• Care personally. We connect personally to our “why” – are passionate and purposeful
• Put the end-user first. When we put the end user first, we believe the rest falls into place
• Consistently challenges the status quo. We believe the best solutions haven’t been discovered yet
• Practice the art of inspection. We will turn over every stone to gain deeper insight to guide our actions
• Solve the real problem. We will constantly orient on the true issue at hand and accurately and fully address

Executive Assistant

at hims & hers

Remote

Hims & Hers Health, Inc. (better known as Hims & Hers) is a multi-specialty telehealth platform building a virtual front door to the healthcare system. Hims & Hers connects consumers to licensed healthcare professionals, enabling people to access high-quality medical carefrom wherever is most convenientfor numerous conditions related to primary care, mental health, sexual health, skincare, and more. Launched in November 2017, the platform also offers thoughtfully created and curated health and wellness products. With products and services available across all 50 states and Washington, D.C., Hims & Hers’ mission is to make it easier for all Americans to access affordable care and treatment for conditions that impact their daily lives. In January 2021, the company was listed on the NYSE at an initial valuation of $1.6 billion and is traded under the ticker symbol HIMS. To learn more about our brand and offerings, you can visit forhims.com and forhers.com.

We are hiring an Executive Assistant to support the SVP of Human Resources and the VP of Operations. Our ideal candidate will enjoy our innovative, fast-paced, and people-focused organization. This person will embrace the opportunities for growing their skills and abilities in pace with the company. The ideal candidate is someone with strong organizational skills and is effective in a highly dynamic environment, driving efficiency and bringing efficiency to the next level. If this sounds exciting, we’d love to talk to you!

Responsibilities:

• Manages and organizes the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often packed leadership schedules, and promptly engaging directly with the SVP/VP when questions arise that require their input
• Coordinates logistics for a variety of meetings, including arranging catering, securing conference space, and communicating with attendees
• Coordinates domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics
• Process expense reports and review/approve other expense reports with strong knowledge of travel and expense policies to ensure compliance
• Organizes data, and creates presentations as needed
• Assists with the onboarding of new team members by ensuring they are enabled with the required set-up, supplies, and resources
• Partners with other Executive Assistants to provide additional support or backup when needed
• Represents the SVP/VP at all times with poised and highly professional written and verbal communication, both internally and externally

Requirements:

• 5+ years of experience as an Executive Assistant
• Experience with executive-level calendar management
• Experience with domestic and/or international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail
• Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines
• Strong organizational and problem-solving skills with a team-oriented philosophy
• Ability to communicate effectively with a variety of groups such as senior management, peers, and outside companies
• High level of integrity and discretion
• Ability to maintain composure and switch tasks efficiently in a rapidly changing environment
• A highly motivated, organized inidual who is able to work effectively with minimal supervision
• Ability to quickly learn organizational structure and the objectives of the team
• Ability to build a strong internal network
• Must demonstrate passion and enthusiasm for customer experience and Amazon’s vision

Hims is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Hims considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance

Executive Assistant for Chief Business Officer

REMOTE

DAPPER LABS EXECUTIVE ADMINISTRATION

FULL-TIME

We’re looking for an impact-driven and focused Executive Assistant to be the lynchpin for our Chief Business Officer in our quest to deliver an industry-leading new technology product in the consumer software space.

The ideal candidate holds themselves to an extraordinarily high standard of performance and wants to be part of a team that has the same best-in-class expectations of themselves. You have experience supporting C-level executives and know how to move fast, prioritize ruthlessly, and love the satisfaction of accomplishing complicated tasks in collaboration with an amazing team.

What we’ll accomplish together:

• • Maintain schedule and coordinate meetings, performing day-to-day administration of the office (i.e. maintain sensitive files, coordinating via slack, setup & agenda meetings, communicating with outside counsel)
  • Screen and prioritize correspondence and contracts for review and/or signature by the CBO
  • Schedule and execute operational controls for the Office of the CBO (i.e. leadership meetings and information sharing, team 1:1’s)
  • Own the day-to-day workflow for the CBO and work with the team to prioritize and gain a holistic understanding of needs
  • Serve as the primary contact and liaison, including a broad range of interactions with various stakeholders, Executive leadership, Board of Directors, outside counsel and all employees
  • Manage special projects for the CBO
  • Schedule and host visitors including planning meetings and creating itineraries, booking and coordinating travel, and planning team events
  • Location is unimportant, but you must be willing to work in Pacific Time

A little about you:

• • You have several years of professional experience working at a fast growth company, providing executive support to C-suite
  • You thrive under pressure from multiple angles and enjoy working with passionate people
  • Previous business administrative experience and demonstrated ability to communicate to all levels within an organization
  • Writing skills sufficient to compose complex and executive level correspondences
  • Experience working in a position in which composition of business correspondences was a major responsibility
  • You are capable of applying your skills yourself, with a team, and across a variety of use cases
  • You are hyper-organized
  • We believe in processes and the power of planning, but you will often have to roll with the punches and prioritize the most impactful tasks on the fly

More about Dapper Labs:

Dapper Labs is the world’s first blockchain entertainment company. We are the creators of industry-leading experiences including CryptoKitties and NBA Top Shot, as well as Dapper Wallet the simplest way to manage your assets and use the blockchain. We are also the original developers behind Flow, a new decentralized blockchain designed from the ground up for scalability and ease of use.

Our mission at Dapper Labs is to make the world a more accessible and enjoyable place through consumer adoption of decentralized technologies.

We have raised over $600M from leading and notable investors including Andreessen Horowitz, Coatue, Union Square Ventures, Venrock, Google Ventures (GV), Samsung, and the founders of Dreamworks, Reddit, Coinbase, Zynga, and AngelList, among others. Dapper Labs’ current studio partners include the NBA and NBPA, the NFL-PA, Ubisoft, Warner Music, Turner, Dr. Seuss, Genies, and the UFC, as well as 100+ others.

Sr Administrative Assistant – People & Culture (Remote)

Full time

Two Folsom, San Francisco, CA, US 94105

About Gap Inc.

Our brands bridge the gaps we see in the world.Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. BananaRepublic believes in sustainable luxury for all. And Gap  inspires the world to bring iniduality to modern, responsibly made essentials.

This simple idea—that we all deserve to belong, and on our own terms—is core to who we are as a company and how we make decisions.Our team is made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet.Ready to learn fast, create with audacity and lead boldly? Join our team.

About The Role

In this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.

What You’ll Do

• Provides administrative support to a department, management group or executive on the Senior Leadership Team and below.
  Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports.
  Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks.
• Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature.
  Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
• Responsible for managing the scheduling, agenda, and follow-up actions arising from regular team meetings on behalf of the SVP.
• Project manage the quarterly Townhall; assist in the creation of the agenda, content/presentation, and speaker preparation for the quarterly TH meeting
• Proactively manage the P&C milestone calendar; update the teams on critical milestones, identify conflicts, and prioritize deliverables
• Gather weekly/quarterly updates from the team for reporting purposes
• Team engagement: partner with SVP to ensure we continue to drive our culture pillars and find opportunities to create moments that matter.
• Draft communication on behalf of SVP when needed.
• Take on ad-hoc projects to drive People and Culture commitments
• Culture Initiative
• Content creation in partnership with comms
• Quarterly People and Culture updates
• People and Culture roadmap

Who You Are

• Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management
• Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.)
• Strong sense of urgency with the ability to handle multiple tasks
• High degree of professionalism and confidentiality
• Experience in customer service and/or a high-pressure, multitask environment

Benefits At Gap Inc.

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a erse and inclusive environment of belonging. This year, we’ve been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.

US Candidates – Non NYC

Please note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc’s quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.’s face mask and proof of vaccination policy as said policy is no longer effective.

US Candidates – NYC

Beginning December 27, 2021 the City of New York requires all employees in the City who work on site to provide proof that they are fully vaccinated against COVID-19, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability, a sincerely held religious belief or other legally protected basis (including status as a victim of domestic violence, stalking or sex offenses).

Senior Executive Assistant

at Hopin

Remote

The Role

Hopin is seeking a senior Executive Assistant to support our CTO and CEO. This role sits at the very heart of our company, giving direction and momentum to all our activities.

You will be at the core of our company’s operations and tasks, holding the reins of our busiest calendars and helping our leaders meet all of their commitments. As the trusted support of our key execs, you are personable but firm, well-organized and focused.

Responsibilities

• You move quickly with the changing environment and are up to speed with Hopin strategy and latest products. You use that knowledge to strategically support your executives and anticipate operational and administrative issues before they arise.
• Understand the business preferences and priorities of your leaders in order to best support their time.
• Perform an extensive array of administrative tasks with great care and absolute attention to detail (manage calendars, book travel, coordinate logistics).
• Manage inquiries, follow through on tasks to successful completion, and recognize operational weaknesses to help sharpen processes.
• Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders. Support your leaders in maintaining communication with key people.

About You

• You are located between GMT+1 and GMT-4
• You have years of experience supporting C-Level executives, a background managing digital meeting prep & dynamic calendars, and exceptional attention to detail
• You are tech-savvy and know how to use common digital tools
• In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• You possess discretion and sensitivity and can be trusted with the most confidential information.
• Comfortable with high-paced roles and responsibilities, able to work with conflicting priorities and deadlines

The process

• Application
• Recruiter interview. Background and expectations
• Hiring manager interview. Background, scenarios

The Offer

• Fully remote, global team
• Flexible schedules
• Laptop assigned, Mac or Dell (Windows)
• Health Insurance Support
• Parental Leave
• $1000 USD for Home-Office Set up
• $100 USD monthly remote work stipend
• $1500 USD for Learning & Development

Where and How We Hire

Being a remote company enables us to hire the best talent around the world. We can engage with you in any of our jurisdictions listed below, all you need to do is demonstrate the legal right to work and be physically present in that country. Some roles may have specific workforce location requirements which will be noted on the job description.

• Entity: Canada, UK, USA
• Employer of Record: Ireland, Spain, Portugal, Australia
• Full Time Contractor (Self Employed): Argentina, Belgium, Bulgaria, Costa Rica, Denmark, Estonia, Honduras, Hungary, Jamaica, Kenya, Lithuania, Nigeria, Poland, Romania, Sweden, Switzerland, Turkey, U.A.E., Uruguay

At Hopin, we’re committed to cultivating an environment that promotes equality, ersity, and inclusion. We are a global community and we believe our unique qualities must be celebrated as they are critical to our innovation. It’s essential to us that you bring your authentic self to work every single day, no matter your age, ethnicity, religion, citizenship, gender identity, sexual orientation, disability status, neuroersity, or otherwise. Inclusion isn’t just an initiative at Hopin. We strive to embed it not just into our core values but throughout our entire ecosystem.

Executive Assistant – SVP Sales

Remote

Full Time

Executive

About .efficiently

.efficiently simplifies busy and complex ways of working to reduce business costs and improve productivity. We provide easy-to-use yet powerful software tools and staffing solutions for various industries so you can achieve maximum productivity with minimum wasted effort or expense.

Our toolkit includes a disrupting SaaS application built for the design and construction industry. We are also in the business of the power of people in our managed staffing placement service.

Job Description

We are looking for a Virtual Executive Assistant to support the SVP of Sales for .efficiently – a remote company delivering technology and staffing solutions.

As Virtual Executive Assistant to the SVP of Sales, you will work closely with them, serving as their additional pair of eyes, ears, and hands. The dynamic and fast-paced nature of this role requires the ideal candidate to have excellent communication, time management, and administrative skills.

You are a detail-oriented person who is willing to take the initiative and is adaptive by nature. In other words, you are a go-getter and a doer; you connect the dots and always stay one step ahead in all aspects of your work. You love processes and procedures and organizing the impossible.

You are personable and empathetic, and comfortable professionally interacting with high-level executives. You will also interact regularly with .efficiently Team Members that report to the SVP of Sales, ensuring that tasks are completed and appropriate milestones are met.

Roles and responsibilities:

• Work directly with the SVP of Sales to support all aspects of their daily work including administration requirements
• Meeting coordination – action items and project action management
• Follow up with team members on deliverables by key deadlines
• Maintain the SVP of Sales calendar to the nth degree, including scheduling meetings, appointments, and arrangements, while maintaining regular discretion in committing time and evaluating their needs.
• Coordinate work with other .efficiently team members as needed and play a key role in coordinating staff efforts
• Prioritize emails and respond when necessary.
• Draft, review, and send communications on behalf of the SVP of Sales.
• Regularly assist in project management duties, including project planning, prioritization, initiation, and execution, and fostering collaboration with key stakeholders.
• Determine priority of matters of attention for the SVP of Sales; keep them advised of time-sensitive issues and ensure appropriate follow-up.
• Assist the SVP of Sales in developing presentations, reports, spreadsheets, policies, and general communication for internal and external audiences.
• Schedule and prepare for meetings; assist in the preparation and distribution of meeting agendas and materials, as well as attend and take discussion notes and key takeaways.
• Prepare, reconcile, and submit expense reports.
• Handle and maintain sensitive and confidential information while exercising professionalism and discretion.
• Other additional and/or alternative duties as assigned from time to time, including supporting other teams or executives as needed.

Qualifications

• Ability to work with a large group and manage a great deal of information, tasks, and relationships
• Self-starter with excellent time management skills
• Must have outstanding written and oral communication skills and the ability to adapt and work well with all employees
• You should be extremely detail-oriented and well organized with a proven ability to multitask in a fast-paced environment
• 3+ years experience in a similar role
• Outstanding communication skills
• Preferred – experience with Salesforce

Title: Executive Administrative Assistant

Location: United States

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our EAs work independently and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes. (Actions/Decisions) from those meetings to keep key decisions on track
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility
• Prepare and submit accurate expense reports for Senior Leadership Team (SLT) members (CEO and direct report) on an as needed basis.
• Engage in administrative tasks related to execution, distribution and organization of legal documents, including coordination of board and board committee documents and activities, together with the CFO staff, CFO EA, and Legal Corporate staff as needed.

What you will bring:

• A minimum of 7 years senior executive level support required. Bachelor’s degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal Officer preferred.
• Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload
• Able to recognize and appropriately handle highly sensitive and confidential material and information
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities.
• Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact.
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus
• A sense of humor and ability to roll with the punches.
• Enjoys having fun and being part of a team.

#LI-MLS

Additional Information – We Take Care of Our People

As a distributed company, ersity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving – We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is committed to ersity as well as inclusion. We are an equal opportunity employer and committed to the principles of affirmative action. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status or any other basis protected by federal, state or local law, ordinance or regulation. If you require any reasonable accessibility support, please complete our Candidate Accessibility Request Form.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Equal Employment Opportunity (EEO) Poster; and Employee Polygraph Protection Act (EPPA) Poster.

Please see here for our Privacy Statement.

Executive Assistant / Office Manager

Indianapolis, IN

Ask Yourself

• Are you a passionate and curious go-getter that wants the opportunity to make an impact in a high-growth and fast-paced SaaS company?
• Are you excited about helping nonprofits reach, engage and retain the donors they depend on to achieve their vision for a better world?
• Does your company have a philanthropic mascot (Blossom the Orangutan) that oversees their Industry leading customer retention rate and stellar NPS scores?

If you answered yes to those first few questions then you may be just what we are looking for in our next Executive Assistant / Office Manager!

The Company

Through acquisition, Kindful and Bloomerang have joined forces in supporting tens of thousands of non profit professionals globally. Our stand-out team of 270+ employees believes in the value of life with a mission, and they take great pleasure in helping passionate charities make smart decisions that help them reach out, grow, and thrive through easy-to-use software. Together, we’ve created the highest-rated fundraising/donor CRM platform on the market and we are excited for the opportunity to add people like yourself to our best-in-class culture.

The Role

As the Executive Assistant / Office Manager at Bloomerang, you will serve as an integral part of ensuring the Bloomerang campus maintains full operational efficiency while balancing high-impact initiatives from leadership.

Duties/Responsibilities

• Strategically managing the day-to-day administrative tasks and high-level initiatives within the organization.
• Anticipating and coordinating materials and other needs for conferences, appointments and meetings.
• Preparing meeting agendas, attending meetings, and documenting all necessary items for senior leadership including appropriate meeting follow-ups.
• Event Planning, Executing special projects and managing team-building events, effectively partnering with cross-functional teams and managing deadline pressures while providing proactive updates.
• Supporting multiple executive team members concurrently
• Administering a cross-departmental reporting process to allow leaders to have updates and insights into project and initiative progress, allowing for high level collaboration.
• Managing other administrative projects where needed.

What Does It Take

• You have 5+ years of administrative, executive assistant, and/or operational experience in a collaborative work environment
• You thrive on maximizing efficiencies and excel at prioritizing and executing initiatives
• You are able to communicate professionally and effectively at all levels inside and outside of the organization
• You are self-motivated, highly organized, and able to consistently meet deadlines
• You are people-oriented with a focus on support and service while exhibiting strong leadership skills

Benefits

• Health Insurance: Medical, Vision, Dental, FSA, HSA
• Paid Parental Leave: For time spent with your little one
• 401K with Match: To help you save for the future
• Wellness: You’ll have access to a free subscription to Headspace, a free weekly yoga class taught via Zoom, and a kitchen stocked with snacks and coffee.
• Time Away: PTO, Flex Days, Volunteer Days, 13 Paid Holidays
• Equipment: We ship everything to your front door

Location

This is a full-time, permanent position, either fully remote or based in our Indianapolis HQ. We do not offer Visa sponsorship or relocation assistance at this time.

Registered States

We are currently registered to employ in the following states: Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Massachusetts, Minnesota, Michigan, Nebraska, New Jersey, New York, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Virginia, Washington, Wisconsin

Accommodations

Applicants with disabilities may contact [email protected] to request accommodation in completing an employment application.

Posting Statement

Bloomerang is an Equal Opportunity Employer. Iniduals seeking employment at Bloomerang are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.

Bloomerang does not accept agency resumes or partnerships at this time.

Title: Executive Assistant

Description

Blue Sky Analytics is a climate tech startup building an API-based catalogue of environmental datasets by leveraging satellite data, AI, and the cloud.

We are looking for an Executive Assistant who will be working very closely with the CEO. Come be part of our journey in saving the planet.

Your Role

• Manage daily schedule and prioritise meetings for the CEO desk.
• Prioritise emails and respond when necessary.
• Coordinate travel arrangements.
• Complete a broad variety of tasks assisting with projects, reports and presentations.
• Proactively follow up on emails when copied and determine the most appropriate next step.
• Monitor and chase pending approvals and documents.
• Handle confidential matters and material in a discreet manner.
• Report progress and problems to the CEO.

Requirements

• 1-2 years of experience in similar roles.
• Extremely organized and able to prioritize tasks in a high-paced environment.
• Detailed-oriented, self-driven, energetic and tech-savvy.
• Excellent communication skills (written, verbal, and listening).
• Strong project reporting skills.
• Excellent problem solving, analytical and quantitative skills.
• Trustworthy inidual with strong ethical values and a high degree of integrity.
• People’s person with an entrepreneurial mindset, management skills and possessing leadership qualities.

Benefits

• Work from anywhere: Work by the beach or from the mountains.
• Open source at heart: We are building a community where you can use, contribute and collaborate on.
• Own a slice of the pie: Possibility of becoming an owner by investing in ESOPs.
• Flexible timings: Fit your work around your lifestyle.
• Comprehensive health cover: Health cover for you and your dependents to keep you tension-free.
• Work Machine of choice: Buy a device and own it after completing a year at BSA.
• Quarterly Retreats: Yes, there’s work, but there’s also a huge fun component to working at BSA that helps you unwind- the retreat!
• Yearly vacations: Take time off to rest and get ready for the next big assignment by availing the paid leaves.

Executive Assistant to CEO

REMOTE, USA

CORPORATE

Do you want to change the world? We do, too.

SunPower is changing the way our world is powered every day with a passionate and driven team of more than 3,660 full-time employees in North America and the Philippines. SunPower provides world-class solar solutions to residential customers across the U.S. with a commitment to a superior customer experience. We welcome forward thinkers, freedom chasers and all those demanding better, cleaner energy to join us.

Overview of the Position

The Executive Assistant (EA) will be a seasoned professional, fully competent in running a fast-paced CEO’s office. The EA provides a full range of strategic administrative support for Peter Faricy, the CEO and Chairman of the Board. This role reports directly to the CEO and oversees and directs the work of an Administrative Assistant who manages many of the administrative needs of the Office of the CEO. The CEO joined the company in 2021, bringing in new executive leadership members for the future growth of the company. The role is remote with the option to work in a future West Coast office. Attendance at monthly leadership offsite meetings and quarterly board meetings in support of the CEO is preferred.

General Responsibilities

Communications

• Monitor the CEO’s emails throughout the day to keep abreast of business issues and shifting priorities. Ensure all emails received from customers are routed to the executive team to ensure timely follow-up.
• Maintain constant communication with the CEO via his preferred method of text and email.
• Facilitate communications between the CEO and his executive staff to ensure they are aware of the CEO’s priorities as they happen.
• Work closely with the external communications team to facilitate approvals of social media posts and press releases, scheduling and preparation for media interviews, and other external opportunities.
• Coordinate with the internal corporate communications team to manage the CEO’s all-employee emails; scheduling of and preparation for quarterly All Hands meetings, Senior Leadership Briefings, and Employee Recognition Spotlight Awards.
• Work closely with the CEO’s outside boards and organizations to maximize his efficiency and participation.
• Coordinate the CEO’s participation in financial planning meetings with TotalEnergies.

Calendar, Meeting and Travel Management

• Manage the CEO’s business and personal calendar in alignment with his priorities and ensure all details – including reference and preparation materials – are on his calendar, and ensure the CEO’s privacy is maintained.
• Create and maintain the company corporate calendar in collaboration with internal stakeholders and communicate updates.
• Coordinate the CEO’s travel and provide all preparation materials ahead of the trip, ensuring all details are included on the calendar.
• Collaborate with external communications, marketing, sales, investor relations, and policy teams on CEO’s speaking engagements, media interviews and events, participation in SunPower conferences and summits, legislative meetings, industry conferences, and customer meetings. Assemble key information to provide talking points and briefing materials for the CEO.
• Coordinate all logistics and arrangements for monthly executive leadership team offsites.
• Proactively prepare the agenda and participate in the CEO’s weekly executive staff meetings. Be prepared to share relevant information during the meeting.
• Work closely with Human Resources to onboard and support new Executive Staff members, and coordinate on assigning administrative support for new staff.

Board Meetings

• Work closely with the office of the General Counsel/Corporate Secretary to provide guidance on board meeting planning and logistics, board member onboarding, and board communications to effectively represent the CEO/Chairman’s preferences.
• Create the board meeting attendance matrix for the CEO’s approval.
• Attend the quarterly board and committee meetings and monitor attendees on Zoom; ensure privacy is maintained by logging off during executive sessions.
• Serve as liaison to the board and create a close working relationship through professional, courteous, timely, and respectful communications. Assist the CEO in compiling his board presentation with an error-free and consistent format.
• Assist the CEO to assemble, proof-read and send board update emails, including appropriate attachments.
• Meet weekly with the legal team on board planning and preparation. Provide guidance to the team to ensure the CEO’s requirements are met, and follow up on answers needed from the CEO.

Other

• Provide leadership to the executive assistant team; coordinate daily team meetings to facilitate communications with team cohesion, and share critical business information.
• Direct and oversee the work of an administrative assistant, who is responsible for calendaring support, booking travel, expense reports, purchase requisitions, planning and implementing all logistics for monthly “Leadership Weeks”, and other responsibilities as needed to support the CEO’s office.

Ideal Professional Traits

• Extremely attentive to details, particularly with written communications, and PowerPoint presentations
• Highly responsive and resourceful
• Ability to anticipate needs and use good business judgment in escalating priority issues
• Extremely confidential; experienced in handling highly sensitive information discreetly
• Strong collaboration skills and dedicated to team success
• Accountable, responsible, and able to work independently
• Very flexible, able to pivot quickly as priorities change
• Strong interpersonal skills; serve as an ambassador for the CEO’s office
• Professional demeanor; calm, polite, kind, well-spoken
• Tech-savvy and proficient with Microsoft Office Suite, OneNote, Oracle, Slack, Teams, and Zoom

Education and Experience

• Associate’s Degree required
• Seven + years of solid experience, supporting executives, C-level iniduals, and teams
• Previous experience supporting a CEO is preferred

Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At SunPower, we are dedicated to building a erse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Equal Employment Opportunity

The Company is an equal employment opportunity employer and makes employment decisions, including but not limited to, hiring, firing, promotion, demotion, training, and/or compensation, on the basis of merit. Employment decisions are based on an inidual’s qualifications as they relate to the job under consideration. The Company’s policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the inidual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.

Accommodation for Applicants to SunPower Corporation

SunPower Corporation is an Equal Employment Opportunity / Affirmative Action employer and provides reasonable accommodation for qualified iniduals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need a reasonable accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment at SunPower Corporation: [email protected]. Please indicate in the subject that line of your email that you are requesting accommodation. Only candidates being considered for a position who require an accommodation will receive a follow-up response.

Availability of Affirmative Action Plan for Review

SunPower is a federal government contractor. As a part of the Company’s obligations under law, it must develop a written Affirmative Action Program (AAP) for the Disabled, Recently Separated Veterans, Armed Forces Service Medal Veterans, Disabled Veterans and Active Duty Wartime Or Campaign Badge Veterans and for Women and Minorities as specified by law. Non-confidential and non-proprietary aspects of the AAP are available for inspection by applicants and employees, consistent with applicable law, which will be made available during office hours by contacting the EEO Officer.

Executive Assistant to CMO

Remote – USA

Braze (Nasdaq: BRZE) is a leading, comprehensive customer engagement platform that powers interactions between consumers and brands they love. With Braze, global brands like Burger King, Delivery Hero, HBO Max, Mercari, and Venmo can ingest and process customer data in real time, orchestrate and optimize contextually relevant, cross-channel marketing campaigns, and continuously evolve their customer engagement strategies. And we do it at scale last fiscal year our customers used Braze to send approximately 1.5 trillion messages to billions of monthly active users.

But we’re so much more than our platform. Although we’ve recently grown to a team of over 1,300 people, Braze still buzzes with energy, collaboration, and transparency. We value curiosity, iniduality, and tenacityas part of the team, you’ll be encouraged to take your seat at the table and create your own destiny. Our values are inspired by our employees, which means Braze is a place where you can truly be yourself. We’re growing, with a focus on building for the long term under tenured leadership and continuing to evolve for the better.

Need more proof? Braze is proudly certified as a Great Place to Work in the U.S. and the UK. In 2022, Braze ranked #1 on Fortune’s Best Small and Medium Workplace in New York, #5 on Fortune’s Best Workplaces for Millennials in the US, and #11 on Fortune’s Best Medium Sized Workplace for Women in the UK.

You’ll find many of us at headquarters in New York City or around the world in Austin, Berlin, Chicago, London, Paris, San Francisco, Singapore, Tokyo, and Toronto.

WHO YOU ARE:

We are looking for a self-motivated, highly organized and high-energy Executive Assistant, to provide support for the CMO and potentially another leader within the organization. You are great at collaborating cross-functionally to ensure cohesive and efficient communications with the CMO org and know how to manage discretion and confidentiality.

RESPONSIBILITIES:

• Manage CMO’s calendar and schedule to support teams in multiple locations and time zones
• Organize and set up department level events (staff meeting agendas, all-hands meetings, team events)
• Manage new and unexpected asks with strong attention to detail with a focus on efficiency and quality
• Perform potentially confidential and complex administrative duties including preparing documents
• Manage travel coordination and expense reporting
• Help CMO with project management, new hire onboarding tasks

WHO YOU ARE:

• 5+ Experience supporting a high level executive in a fast paced environment
• Experience in collaborating and communicating with senior leadership team
• Strong experience with productivity, project management and travel management apps
• Experience in leading projects, developing scope, managing schedules, and following up with stakeholders appropriately
• Superior organizational skills including excellent written and verbal communication
• Energetic approach to work
• Willing to travel (Less than 5%)

WHAT WE OFFER

From comprehensive benefits to remote availability to flexible time off, we’ve got you covered so you can prioritize work-life harmony.

• Competitive compensation that includes equity
• Retirement and Employee Stock Purchase Plans
• Flexible paid time off
• Comprehensive benefit plans covering medical, dental, vision, life, and disability
• Family services that include fertility benefits and equal paid parental leave
• Global presence, dog-friendly offices, and remote availability
• Professional development supported by formal career pathing, learning platforms, and tuition reimbursement
• Community engagement opportunities throughout the year, including an annual company wide Volunteerism Week
• Employee Resource Groups that provide supportive communities within Braze
• Collaborative, transparent, and fun culture recognized as a Great Place to Work

If you are a California resident subject to the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA) which comes into effect January 1, 2023, click here to understand how Braze processes your personal information and how you can exercise your rights.

If you are located in the EU or UK visit our privacy policy to understand how Braze processes your personal information and how you can exercise your rights.

Executive Assistant to Chief People Officer

Austin, Texas, United StatesPeople & Talent Full time

Remote

Description

ABOUT US:

Built around our mission, we started Athletic Greens more than a decade ago as a way to bring comprehensive and convenient daily nutrition to just about everybody. Originators of the Essentialist Nutrition movement, our philosophy is to focus on a very small number of products based on what the latest science indicates is essential to human health.

AG1 is made from the highest quality ingredients, in accordance with the strictest standards and obsessively improved based on the latest science. 75 vitamins, minerals, and whole-food sourced nutrients in one convenient daily serving. Optimized for athletes, life-letes, and everyone in between. Vegan, Paleo, and Keto-friendly. One scoop or travel packet, 8 ounces of water. Every day. That’s it.

Our mission is to empower people to take ownership of their health.

THE ROLE:

We are looking for an experienced, highly organized and collaborative Executive Assistant to support the Chief People Officer (CPO), in our rapidly-expanding remote organization. The key charter for this role will be to support the CPO and wider People team from an administrative and thought partner perspective, in all facets of the People function. The Executive Assistant will provide daily administrative support including project planning, presentation creation, flow chart mapping, process/guideline development, calendar maintenance, and will support other projects as necessary to provide strong business results and achieve shared organizational goals.

This position requires demonstrated poise, tact and diplomacy while working with multiple, complex tasks across geographies, time zones, and cultures. The ideal candidate will have exceptional communication, organizational, and collaborative skills. We’re looking for someone who can successfully navigate through a high-volume of critical (and often, shifting) needs, while not skipping a beat.

WHAT YOU’LL DO:

• High level of calendar management, prepare presentations, complete international and domestic travel arrangements, prepare meeting arrangements for events, document preparation and minimal personal accommodations.
• Maintains an extremely high level of confidentiality pertaining to all company executives.
• Leads with the highest integrity and confidence with all policies and practices.
• Maintains the overall function of the CPO’s office by serving as the gatekeeper for all Executive needs.
• Creates, maintains, and updates reports to support the executive’s decision-making process.
• Prepares presentations and other documents for the CPO, and wider People team.
• Anticipates, prepares, revises, and sends correspondence on behalf of the CPO and People team.
• Serves as the SME for the function, identifying and solving issues that arise in the absence of the CPO.
• Point person for Calendar, managing conflicts and providing the CPO clear direction around core dates for all events.
• Creates all travel arrangements, including flights and lodging.
• Is the culture champion for the People team and keeps the department effectively sharing information, collaborating, and maintaining a high level of engagement.
• Participates in the broader EA network and represents the People team in a positive way by contributing to a team environment and collaborating with fellow EAs.
• Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events, which involve extensive coordination.
• Support in special projects as needed for the People team, and/or wider organization.

WHAT WE’RE LOOKING FOR:

• 5+ years in an executive assistant role, and/or work experience in human resources, preferably within a D2C focused organization.
• Bachelor’s degree preferred. SHRM certification is a plus.
• Passionate to learn the People function inside-out and be part of building out the People function at AG.
• Demonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive information.
• The ability to thrive in a fast-paced environment with a consistent “can-do” attitude.
• Demonstrated aptitude to prioritize tasks based on comparative importance and urgency.
• Strong critical thinking skills. You can identify opportunities, anticipate challenges and gaps, and contingency plan accordingly.
• Solution-oriented, loves taking on challenges, and can work successfully against shifting priorities and can manage ambiguity well.
• Strong attention to detail and a proven ability in managing time and tasks associated with a fast-paced organization.
• Strong interpersonal, written communication, and organizational skills.
• Demonstrated experience and ability in forming relationships with and working with multiple stakeholders, both internal and external, in a remote-first or remote-only environment that is multiple geography and multiple time zones.
• Ability to work independently and take ownership for outcomes while prioritizing and juggling multiple projects.
• Strong adaptability, flexibility and resourcefulness.
• Prior experience with PowerPoint, Excel, Google docs, Google Drive, Airtable, and project management tools such as Asana.
• A full life outside of work with personal passions and hobbies!

WHAT’S IN IT FOR YOU?

• A 100% remote working environment, which has ben implemented from day one.
• An immensely strong company culture that is enforced through the hiring process ensures values alignment and a highly collaborative team.
• 90% premium coverage for top medical, dental and vision plans.
• Employer paid short-term disability and life insurance.
• A mission-driven approach to each and everything that we do, with an overall goal to significantly improve our customer’s health and wellness.
• Paid maternity and paternity leave to allow you to spend time with your new family.
• A monthly fitness class credit to support you on your health and fitness journey.
• Annual company-wide retreats and quarterly department-wide meet-ups (COVID permitting).
• A 401k plan with company-matching because life is an opportunity and we care about your future.
• Paid holidays and an unlimited vacation policy to ensure you have a healthy work-life balance.
• The opportunity to work with passionate, high-growth, business-minded colleagues.
• A brand new company laptop and a generous home-office budget so you can work your best.
• Access to Athletic Greens product and swag items.

Athletic Greens is an Equal Opportunity Employer. We are committed to inspiring fulfilling lives, starting with a focus on health and we believe this starts in the workplace. We do this by providing employees with a safe and welcoming work environment free of discrimination and harassment. We strive to create a erse & inclusive environment where all team members can thrive, feel a sense of belonging, and make a difference in the world together. We do not discriminate based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, veteran status, disability, or any other status protected by law. We are an equal opportunity employer.

Title: Documents Specialist

Location: Remote

Why Clipboard Health Exists:

We exist to lift as many people up the socioeconomic ladder as possible. We dramatically improve lives, by letting healthcare professionals turn extra time and ambition into career growth and financial opportunity. We achieve this with our app-based marketplace that connects healthcare facilities and healthcare professionals, allowing healthcare professionals to book on-demand shifts and healthcare facilities to access on-demand talent. Our mission is to enable healthcare professionals to work when and where they want, and to enable healthcare facilities to meet their talent needs.

About Clipboard Health:

Clipboard Health is a post-Series C, extremely fast-growing tech startup with classic two-sided network effects, revolutionizing the market for healthcare talent. We are a erse and inclusive company with a global, remote team. We have been named one of YC’s Top Companies for two years running, and have grown 25x across all key metrics in the last 18 months. There has never been a more exciting time to join our growing team and help us serve even more healthcare professionals and healthcare facilities, who can then better serve patients. To learn more about the culture at Clipboard Health, take a look at our culture hub here.

About the role:

Document Specialists are responsible for timely and accurate document validation and credentialing for healthcare professionals joining the Clipboard Health platform. This role ensures that all necessary documents are uploaded to the healthcare professional’s profile and sends follow-through, if needed, to move the needle faster and to provide an excellent experience to healthcare professionals in the sign-up process.

Responsibilities:

• Validating core documents accurately when sent in from the healthcare professional and entering expiration dates into the Clipboard Health platform
• Using website verification systems to validate the information and collect background check results
• Knowledgeable of state requirements to be sure healthcare professionals have the correct and complete credentials necessary to start picking up shifts
• Reaching out to healthcare professionals to collect any extra documents that are needed outside of our “core requirements” and following up to be sure that it is collected and updated in a timely manner
• Handling escalations and endorsed tickets from Support regarding healthcare professional profiles and documents
• Reaching out to healthcare professionals to follow up for expired documents until submitted so they remain on active status
• Collaborating with other departments (Sales, Product, Terms team etc.) to ensure that we are aligned and up to date with the organizational updates concerning document validation
• Responsible for other side-tasks when there is a low volume of document submissions

Qualifications:

• Knowledge of U.S. healthcare documents is a plus
• Zendesk experience is a plus
• At least 1 year of Quality Assurance experience is a plus
• At least 1 year of Office and Administration (virtual assistant) experience is a plus

Important Skills:

• Ability to work independently
• Detail oriented
• Dependable on completing tasks on time
• Excellent written and verbal communication skills
• Sense of urgency

Benefits:

• The opportunity to work for a fast-growing business in a meaningful industry
• Competitive compensation package
• Work from home
• Unlimited PTO upon approval

Executive Coordinator

US Remote

Full time

What will you be doing:

The Executive Coordinator will provide nearly invisible support to one or more members of Premier’s executive team, acting with little supervision, anticipating needs while managing the daytoday workflow and prioritizing various projects, which includes scheduling, travel management, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Executive Coordinator will perform, coordinate and oversee administrative duties while providing an extensive level of support. This will enable the Executive Member to work more efficiently and effectively towards reaching the organization’s growth goals.

The Executive Coordinator will have proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail. Have superb communication skills and produce well thought out, professional correspondence free of grammatical and spelling errors.

Be an excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information.

What we’re looking for:

Required Qualifications

Work Experience:

Years of Applicable Experience – 4 or more years

Skills & Experience:

Administrative Support, Customer Service, Decision Making

Education:

High School Diploma or GED

In order to comply with applicable legal obligations, Premier requires employees to provide proof of full vaccination against COVID-19. We will consider requests for disability or religious accommodations during the recruiting process as needed. Premier will also observe state laws related to vaccination, as applicable.

Preferred Qualifications

Relevant Experience to include:

• 8+ years of solid track record of Senior Executive Support of VPs and SVPs in a fast paced and complex environment.
• Proven experience in MS Office Suite – Word, Excel with a special emphasis on PowerPoint slide design and presentations.
• Demonstrated experience in liaising with internal work groups and clients for booking high volume appointments, scheduling, traveling and logistical support.
• Proven Multitasker with time and project management skills to handle multiple conflicting managerial priorities and business needs
• Prior office, event, registration and offsite management experience strongly preferred.

100% Remote/Work from Home role.

Education:

Associates or technical degree or equivalent work experience

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $51,000 – $95,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

· Health, dental, vision, life and disability insurance

· 401k retirement program

· Paid time off

· Participation in Premier’s employee incentive plans

· Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies® by Ethisphere® Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply.

Administrative Assistant

Location: United States – Remote – Full-Time

Here’s what we know for sure: companies work well when they’ve got the right people. That’s what inspired us to build a SaaS platform that makes recruiting, onboarding, developing and retaining people simply. From humble beginnings in Melbourne, we quickly grew and now we’re proud to have homes in Sydney, New York, London, Singapore, Manila and Dublin and a platform that is used by 5.3 million customer employee users in over 190 countries. (But that’s enough about us.)

Your Profile

Supporting our North American team based remotely in the US, utilize your organization skills to provide a professional and personable service across the business as our Administrative Assistant. You will be responsible for ensuring robust processes are in place to deliver general office administration in an accurate and efficient manner and provide scalable solutions and process improvements with that bit of Zing. You will play a key role in onboarding/offboarding employees, providing sales support, administration duties, and travel booking.

The role

• Receive documents from new starters and follow up if not received by their first day of employment
• Order welcome gifts for new starters
• Organize returned equipment from previous employees and ship new laptops to new employees
• Order office equipment (monitor, headsets, etc) to new starters
• Complete prospect and new client vendor forms, Complete new customer vendor registration forms
• RFP compiling/printing support
• Investigate registration requirements for any new clients in a State not currently registered, complete and submit registration forms and follow up with agents accordingly
• Request insurance certificates for clients and prospects
• Reporting compliance for Client contracts
• General Office Administration – answering phones and general office queries
• Point of contact for North America team as well as for other regions with general queries (eg: follow up with phone service providers, organize shipments for various items to the team)
• ADP Administration for the North America team
• Submit payments by credit card for various marketing events
• Organise flight and hotel bookings
• Executive Support

And of course, the perks

There’s something for everyone across our benefits – an extra day of leave to do something awesome (no really – it’s called Awesome Day), paid parental leave for primary and secondary carers, flexible working, a wellbeing allowance, an employee assistance program and volunteer leave.

Our global presence also means those with a little wanderlust have the opportunity to take their career to new places. Pardon the pun.

Executive Assistant

at Guild Education

United States

For other positions, some roles may be based outside of our Denver office (as stated in the Job Title). Roles based outside of our Denver office can sit in any of the following 27 states: AZ, CA, CO, CT, DC, FL, GA, ID, IL, KS, MA, MD, MI, MN, NC, NJ, NY, OH, OR, PA, SC, TN, TX, UT, VA, WA, and WI. Please only apply if you are able to live and work full-time in one of the states listed above. State locations and specifics are subject to change as our hiring requirements shift.

At Guild, we uphold our Core Values in everything we do. Our team emphasizes our Core Values in the following ways:

• Nurture A Learner’s Mindset – using a combination of feedback and reflection to gain productive insight into personal strengths and development areas
• Build Shared Success – building partnerships and working collaboratively with others to meet shared objectives
• Be an Owner – holding self and others accountable to meet commitments
• Create Belonging – recognizing the value that different perspectives and cultures bring to our company

Guild is hiring an Executive Assistant to support members of the senior executive team. This inidual will collaborate with Guild’s leadership team and interact with internal team members and external partners. You will have a wide range of organizational and administrative responsibilities including coordinating schedules with internal and external counterparts, and arranging travel. You’ll also coordinate select internal meetings and events. You’ll be a critical member of the team, making sure the executive team has the opportunity to focus on the highest impact work while navigating through their meetings and priorities with ease.

As an Executive Assistant, you will:

• Manage multiple executive’s calendar, drafting emails, coordinating meetings and video/conference calls, answering phone calls, and solving other administrative issues when they arise
• Manage relationships via email and phone with external partners at Guild, such as our clients, university partners, and their admin staff
• Take on internal communication & planning responsibilities, such as supporting weekly team meetings and managing team events
• Organize and preparing content for offsite meetings, conferences, and seminars in addition to planning hotel and travel arrangements
• Collaborate cross-functionally with teams like Enrollment, University Partnerships, Academic Product, Financial Services, and Finance to support the Guild team and its leaders

You are a strong fit for this role if you have:

• You have experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• You have 3+ years of experience in similar or related roles supporting multiple high-level leaders
• You have exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• You can work quickly and are exceptionally adept at prioritizing and scheduling.
• You have excellent written and verbal communication skills and ability to interact with clients
• You are proficient to excellent with Gsuite usage
• Something else? Wonderful, we’re curious to learn more about you!

We feel passionately about equal pay for equal work, and transparency in compensation is one vehicle to achieve that. Total compensation for this role is market competitive, including a base salary range of $70,000 – $85,000, as well as company stock options.

Guild is increasing economic mobility for working adults by partnering with the largest employers in the country to offer education as a benefit to their employees via our marketplace of nonprofit universities and education institutions. Guild’s proprietary technology platform facilitates the administration of this innovative benefit and our team of coaches helps each employee navigate the path back to school, providing inidualized support from day one through program completion.

Guild is a female-led, Certified B Corporation – and with a valuation of $4.4 billion is one of the highest-valued, privately held education companies in the world, and the only one led by a woman. Guild’s investors include Ken Chenault, General Catalyst Partners, chairman and former CEO of American Express, Emerson, and Iconiq.

Guild Education is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees. If you have a disability or special need that requires accommodation, please let your recruiter know. We currently offer the following benefits:

• Access to low-cost, high-quality health care options through Cigna and Kaiser (due to coverage limitations, Kaiser is currently only available in CA & CO)
• Access to a 401k to help save for the future
• Open vacation policy for employees to rest and recharge
• 8 days of fully-paid sick leave, to take the time to heal and or recover
• Family-friendly benefits, including 12 weeks of parental leave for non-birthing parents and 18-20 weeks for birthing parents; 4-week ramp-up period for when employees return from a leave of 6 weeks or more; as well as employer-paid short-term and long-term disability, employer-sponsored life insurance, fertility and caregiving benefits.
• Well-rounded wellness benefits including free and low cost mental health resources and financial wellbeing support services
• Education benefits and tuition assistance to help your future development and growth

Guild requires COVID-19 vaccines for all employees and guests attending Guild events or entering Guild offices. As of February 1, 2022, we will be expanding our in-person vaccination requirement to include booster shots. We will be using both Clear’s Digital Vaccine Card and state-sponsored vaccine passports to verify proof of vaccine. Accommodations or exceptions can be requested for medical or religious reasons.

Medicare-Executive Admin Assistant

United States Other Full-Time 28931

What We Can OfferYOU!

We offer competitive salariesandbenefits, work-life balance,flexible work arrangements, opportunities for growth and development, and a great place to workacross our enterprise!

What Will You Be Doing:

• Provide general administrative support to the VP of Government Markets and their staff
• Coordinate conferences and meetings, maintain calendars and prepare materials such as presentations, spreadsheets, reports and agendas
• Receive, screen and handle telephone calls, incoming mail/email, publications and other correspondence, much of which is confidential or sensitive in nature
• Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets and reports
• Process monthly time and expense reporting
• Create and maintain computer and paper-based filing and organization systems
• Maintain knowledge of organization policies, procedures and resources
• Complete or participate on special projects as needed
• Interact effectively with iniduals at all levels within and outside of the Company in a professional and confidential manner

WhatYou MustHave:

• Required Work Experience
  3+ years related work experience or equivalent combination of transferable experience and education.
• Required Management Experience
  No supervisory/management experience required
• Required Education
  High school diploma or GED
• Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint)

What We Prefer:

• Basic Project Management Experience/Skills
• Experience in Company Communications/Correspondence
• Experience with Annual Budgets, Excel, Powerpoint, Expense Reports

General Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a erse, inclusive and equitable culture for our employees and communities.

Title: Technical Executive Administrative Assistant (Remote)

Location: US-Remote Employee Location

C: 8.02

US-Remote Employee Location

Full-time

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Responsibilities

• Provide direct administrative support to Veterans Administration (VA) IT Product Line (PL) Manager
• Proactively manage PL Manager’s calendars and set up all required meetings
• Facilitate PL Manager’s meetings as directed, capture meeting minutes, and distribute/archive appropriately
• Prepare and facilitate weekly, monthly, and as needed high-quality executive-level briefings that can be presented to and easily understood by top VA leadership and congressional staff
• Maintain an archive of previous executive-level briefings that can be quickly repurposed for similar executive briefings on short notice
• Take the lead in formulating and refining PL Manager’s communications to PL clients/stakeholders, upward to VA leadership, and downward to PL team members
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and maintain an electronic archiving system to facilitate organizational and administrative support of the PL Manager’s strategic planning and communications needs
• Maintain an excellent understanding of health IT technology, systems, and specifically VA Telehealth IT systems to be applied in all aspects of PL Manager communications, meetings and meeting minutes, PL strategic planning initiatives, and PL client and stakeholder needs
• Work directly with PL Manager to develop and refine the PL Manager’s briefings, presentations, communications, and meeting facilitation for all levels of recipients up and down the VA IT organization and to clients/stakeholders

Qualifications

Requirements and skills

• 5 years’ experience as an Executive Assistant, Personal Assistant or similar role
• 5 years’ minimum experience working on VA projects
• Excellent MS Office tools knowledge and experience creating and formatting Word, PowerPoint and Excel documents
• Excellent knowledge of PDF document generation
• Outstanding organizational and time management skills
• Excellent knowledge of Microsoft Teams
• Excellent verbal and written communications skills, including correct and professional document formatting, spelling, grammar and logical presentation of content, ideas and conclusions
• Must be self-starter and proactive, detail-oriented planner
• BA/BS diploma or 8 years’ equivalent work experience

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status. EOE AA M/ F/Vet/Disabled

Senior Executive Assistant

US – California – Thousand Oaks

US – Rhode Island – Providence

US – Kentucky – Louisville/Jefferson County

US – Nevada – Las Vegas

US – California – Los Angeles

Full time

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you’ve worked hard to acquire and the passion you already have. At Amgen, our shared missionto serve patients drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Senior Executive Assistant

Live

What you will do

Let’s do this. Let’s change the world. In this vital role you will be responsible for providing senior level administrative support and partnership to the Vice President of External Supply.

The External Supply organization is a dynamic and erse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team!

Administrative work assignments will involve interactions with a wide range of leadership across Amgen and with high level, international executives both internal and external to Amgen. The Senior Executive Assistant will coordinate other administrative support for the External Supply organization to drive a collaborative teamwork environment and cross site engagement.

Remote working is possible across the entire US as long as the candidate can work on a primarily west coast schedule

Responsibilities include:

• Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums
• Leading and/or handling initiatives and programs from the VP office as needed
• When needed, will serve as a backup to the Senior Executive Associate for the Senior Vice President of Manufacturing
• Maintaining distribution lists and may be called upon to support External Supply wide communications
• Answer questions/furnish information to keep the executive’s time free of minor detail work, including screening and advising incoming meeting invitations, calls, and correspondence
• Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using the latest virtual and digital technologies
• Conserve the VP’s time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences
• Maintain a keen awareness of and sensitivity to global time zones, as the team is comprised of many international staff members
• Schedule, coordinate, and track events related to the VP External Supply office
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Preparation and processing of expense reports
• Setting up of interviews, as needed
• Proficiency in all current Amgen technologies and platforms
• Prioritize in an agile, evolving environment
• Maintain a steadfast level of confidentiality and integrity with all information that flows through the role

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The organized professional we seek is a collaborative partner with these qualifications.

Basic Qualifications:

• High school diploma / GED and 6 years of Executive Administrative experience OR
• Associate’s Degree and 4 years of Executive Administrative experience

Preferred Qualifications

• Associate’s or Bachelor’s degree
• 10 years of administrative experience, with 5+ of those years supporting a senior executive level leader
• Amgen experience
• Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.)
• Excellent communication skills (verbal and written), and excellent phone etiquette
• Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight; demonstrated ability to mentor peers
• Proactive thinking and anticipation of business needs and requirements
• Demonstrated ability to manage a multitude of tasks, and comprehend the subject matter of each task
• Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes
• Ability to work in a fast-paced environment
• Ability to prioritize projects of greater importance
• Excellent time management and project management skills
• Excellent Team player

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

• Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey
• A erse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Executive Assistant, Outercore

About Protocol Labs

Protocol Labs drives breakthroughs in computing to push humanity forward. Protocol Labs is a product-development lab, but behind the protocols and tools we build, behind the research and implementations, are passionate people, teammates, and community members. Most teams in the Protocol Labs Network are fully distributed and work remotely around the world. Engineers, researchers, and operators work in the open to improve the internet — humanity’s most important technology — as we explore new advances at the intersection of many exciting fields (crypto, networks, distributed systems) and cultures (startups, research, open-source, distributed work).

Protocol Labs drives breakthroughs in computing to push humanity forward. Protocol Labs is a product development lab, but behind the protocols and tools we build, behind the research and implementations, are passionate people, teammates and community members. Today, we are focused on how we store, locate, and move information.

Most teams in the Protocol Labs Network are fully distributed and work remotely around the world. Engineers, researchers, and operators work in the open to improve the internet — humanity’s most important technology — as we explore new advances at the intersection of many exciting fields (crypto, networks, distributed systems) and cultures (startups, research, open source, distributed work).

About Outercore

Outercore is the ision of Protocol Labs that leads technical, business, and community programs to build the future of p2p distributed networks and empower our many communities – from decentralized web developers, to browsers, to blockchain projects, to data storage hosts. Everything Outercore does is open source. We’re comfortable sharing unfinished work and trying out new things. The goal is to come up with solutions the entire ecosystem can benefit from.

About this Role

We are seeking a dynamic and highly-organized Executive Assistant to support our leadership team’s day-to-day administrative and operational needs, while also contributing to selected strategic projects. If you’re an exceptional communicator with a knack for both people and systems, and are keen to learn and grow, we’d love to speak with you!

Responsibilities:

• Manage calendars and emails meticulously and thoughtfully.
• Oversee all travel (high volume) and expense reports.
• Establish new—and improve existing—administrative systems and processes.
• Contribute to leadership meetings by assisting with the production of materials and pre-reads, taking notes, and tracking action items.
• Coordinate the preparation for and execution of regular team-wide & public meetings.
• Make recommendations for your executives with regard to their time management, prioritization, and organization.
• Support and celebrate teammates by shipping swag and gifts, celebrating employee birthdays and national holidays, and promoting wellness. Help people feel energized to be here!
• Assist with ad hoc projects, events, and travel arrangements as needed.

What we’re looking for

• You are incredibly organized, with superb attention to detail and a strong ability to execute.
• You are adept at handling sensitive information and situations with care and confidence.
• You communicate, perform, and react well under pressure or ambiguity.
• You enjoy optimizing processes to make them more efficient, and you’re an expert in many modern open collaboration tools such as Google Apps, Notion, Zoom, Discord, Slack, Github, Discourse, and more.
• You are able to anticipate and respond to the needs of others before they arise.
• You have at least 2 years of experience in administration or operations in a fast-growing or large company.

Bonus points

• Experience in a high-growth technology startup
• Interest in open source software, decentralized web, or web3 technologies
• Experience with global, multi-cultural teams or communities

What’s it like to work at Protocol Labs?

Protocol Labs’ mission is to improve humanity’s most important technology, the Internet. We build protocols, systems, and tools to improve how it works. Today, we are focused on how we store, locate, and move information. Our projects include IPFS, Filecoin, libp2p, and more.

As a distributed team, we hire anywhere in the world, and at various levels of experience (entry, senior, staff). We look for people with unique perspectives and erse backgrounds.

We have a great benefits package, including parental leave, contributions to your retirement, competitive pay, and unlimited time off. For U.S.-based employees, we also provide platinum-level health, dental, and vision coverage for you and your family.

If you’re passionate about the future of computing and a more democratized internet, we want to talk to you.

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Title: Senior Administrative Assistant

Location: United States – Remote

Open to 100% Remote or near our office locations

Job Summary

The Senior Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

Responsibilities

• Initiating and compiling requests to support meetings, tasks, departments, etc.
• Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impacts related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You’ll Need

Education:

• High School Diploma or equivalent combination of education and experience in a related field.

Skills

• Business acumen; expert customer service; skill at multi-tasking; high degree of confidentiality and professionalism; ability to prioritize; background in managing single or multiple budgets; basic to advanced analytical skills

Communication

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences

Experience

• 4+ years of experience

Travel Requirements

• 10% travel

Working Conditions & Physical Requirements

• Reliable internet access for any period of time working remotely, not in a Workiva office.
• #LI-REMOTE

How You’ll Be Rewarded

• Base Pay Range in Colorado: $34.00 – $44.00/hour
• Discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401 (k) match

The base pay range represents the low and high end of the hiring range for this job. Actual pay will vary and may be above or below the range based on various factors including but not limited to relevant skills, experience, and capabilities.

At Workiva, you’ll enjoy:

• Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.
• Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.
• Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more
• Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

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Executive Assistant

Remote – United States

The Executive Assistant will provide support to the Executive in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external relationships; as a liaison to the board of directors and executive team; organizes and coordinates outreach and external relations efforts; and oversees special projects.

The right person must be resourceful and enjoy working within a small, entrepreneurial environment that is mission-led, results-driven, and community-oriented. The ideal inidual will have the ability to exercise sound judgment in various situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Essential Job Functions:

• Manage an extremely active calendar of appointments and meetings that facilitate the Executive’s ability to effectively lead while being sure to allow for daily breaks and reflection time
• Collect and prepare information for meetings with staff and outside partners, keeping the Executive well informed of upcoming commitments and responsibilities
• Acts both as a “gatekeeper” and a “gateway”, creating win-win situations for direct access to the Executive’s time.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day to day engagements
• Organize and coordinate full travel arrangements for business travel– including lodging, commercial flights, charter air, ground transportation, tours, dining reservations, special activities
• Design and produce complex documents, reports, and presentations
• Maintain contact lists and serve as the primary point of contact for internal and external partners on all matters pertaining to the Executive, including those of a highly confidential or critical nature
• Partner cross-functionally with leadership and partners in other departments on key initiatives
• Understand business priorities to proactively anticipate needs and drive efficiencies

Qualification

• Bachelor’s degree in Business Management, or a related field from a four-year college or university with at least 3-5 years of executive administrative experience.
• Superb written and verbal communication skills and the ability to organize and coordinate multiple projects at once.

• Proficiency in MS Office and other office productivity tools, with aptitude to learn new software systems.
• Flexible team player willing to do what it takes to get job done.; adaptable to high pressure and enjoys a challenge.
• Ability to keep company confidences.
• Autonomous, must be a self-starter.
• Experience with Concur, PowerPoint, Excel, Outlook

Diversity, Equity and Inclusion at Zeta

We are committed to building erse teams with different identities, backgrounds and perspectives.

We believe in providing a forum to connect at Zeta, to learn and celebrate differences. Our mission is to ensure we have an environment that enables a deep level of trust and belonging, so everyone feels invited to bring their whole selves to work, and to increase both ersity at Zeta as well as in the technology industry.

Zeta considers applicants for employment without regard to, and does not discriminate on the basis of an inidual‘s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Zeta discriminate on the basis of sexual orientation or gender identity or expression.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

About Zeta Global

Zeta Global is a data-powered marketing technology company with a heritage of innovation and industry leadership. Founded in 2007 by entrepreneur David A. Steinberg and John Sculley, former CEO of Apple Inc and Pepsi-Cola, the Company combines the industry’s 3rd largest proprietary data set (2.4B+ identities) with Artificial Intelligence to unlock consumer intent, personalize experiences and help our clients drive business growth. Our technology runs on the Zeta Marketing Platform, which powers ‘end to end’ marketing programs for some of the world’s leading brands. With expertise encompassing all digital marketing channels – Email, Display, Social, Search and Mobile – Zeta orchestrates acquisition and engagement programs that deliver results that are scalable, repeatable and sustainable.

Zeta Global Recognized in Enterprise Marketing Software and Cross-Channel Campaign Management Reports by Independent Research Firm

Location:  US Locations Only; 100% Remote; Part-Time

Why you?

You are an experienced professional with a positive outlook and a passion for helping others succeed. You are looking for a long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking—and you do it all with a smile!

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America.” Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are long-time established experts at leading and succeeding in a remote work environment!

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning—visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time employee with the opportunity to become full-time in due course, based on performance.

As an executive assistant you’ll apply your professional skills in a wide range of tasks including:

• Maintaining appointment schedules and calendar.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years, direct hands-on experience in a role related to executive assistance and administration.
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Knowledge of online tools and software such as Google Workplace, Outlook and Zoom.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits you’ll love:

• W2 employment status
• Starting pay at $23 an hour (£18 in the UK) with regular pay raises throughout your tenure
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to support you succeed with clients

And while the position starts at part time hours, in due course there are also opportunities to work full time hours. Employees on full time hours receive 100% coverage for medical, dental, vision, and life insurance.

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time or full-time hours
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like minded professionals
• Paid onboarding
• In house technical support
• Opportunities for collaboration with other members of the Boldly team
• Camaraderie and all around support with our Team Slack
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow with a leader in the remote work space
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in the UK and in ALL of the 48 states within the contiguous United States!!

(Excluding Washington D.C., Alaska, and Hawaii.)

Location: US Locations Only

Administrative Assistant II

Remote, USA

time type

Full time

At The Standard, you’ll join a team focused on putting our customers first.

Our continued success is driven by a high-performance culture. We’re looking for people who are collaborative, accountable, creative, agile and are driven by a passion for doing what’s right – across the company and in our local communities.

We offer a caring culture where you can make a real difference, every day.

Ready to reach your highest potential? Let’s work together.

Job Summary:

Provide analytical and specialized administrative support to one or more managers.

Principal Duties & Responsibilities:

Provide advanced-level administrative support including managing complex projects as directed by management. Conduct in-depth research for complex data analysis. Work autonomously using judgment and discretion within established procedures and practices. Manage projects by preparing and maintaining project plans, and budgets. Track progress and identify/resolve obstacles or elevate significant issues to resolve barriers. Provide subject matter guidance for Administrative Assistant I personnel within the ision.

Work on assignments requiring considerable judgment and initiative. Analyze problems, determine approach, compile and analyze data to prepare complex trends, status or other reports, drawing data from a variety of sources within and outside the department. Assist in the formulation of department budget, tracking actual to planned expenses and reporting variances; coordinate budget results with management. Prepare and issue cost allocation and charge back information to Corporate Accounting. Coordinate activities, information and communication between departments and outside parties. Participate in special projects or other duties as assigned.

Create, edit, and proofread letters, memos, reports, presentation materials, and prepare correspondence often with little direction or working from rough draft. Material is frequently confidential in nature. Gather and analyze incoming inquiries or information to identify and solve problems with little or no precedent. Make travel arrangements, prepare and distribute agendas and meeting minutes, maintain appointment schedules and plan and coordinate special events. Evaluate and communicate information in a clear manner, recognizing when high sensitivity and discretion is required.

Job Specifications:

Education: Associate’s degree with additional college coursework or Bachelor’s degree.

Experience: minimum of 4 – 6 years demonstrated expertise providing advanced administrative support, including MS Office applications, or the equivalent combination of education and experience. Regular attendance is essential for this role.

Professional certification required: none

#LI-Remote

Note: The Standard is required to provide a reasonable estimate of the pay rate for this role when hiring a Colorado resident. The salary for employees working in Colorado in this role is listed below. The Standard’s package also includes incentive plan participation and comprehensive benefits including medical, dental, vision, retirement, and paid time off.

• Please note, eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on various factors, including inidual and organizational performance.

Hourly Pay Range:

20.72 – 30.77

Standard Insurance Company, The Standard Life Insurance Company of New York, Standard Retirement Services, Inc., StanCorp Equities, Inc. and StanCorp Investment Advisers, Inc., marketed as The Standard, are Affirmative Action/Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, gender, sexual orientation, age, disability, or veteran status or any other condition protected by federal, state or local law. The Standard offers a drug and alcohol free work environment where possession, manufacture, transfer, offer, use of or being impaired by an illegal substance while on Standard property, or in other cases which the company believes might affect operations, safety or reputation of the company is prohibited. The Standard requires a criminal background investigation, drug test, employment, education and licensing verification as a condition of employment. All employees of The Standard must be bondable.

Title: Executive Assistant, Sr.

Location: United States

Edmentum is the leading provider of K-12 digital curriculum, assessments, and services to 43,000 schools in all 50 states and over 100 countries worldwide. We partner with educators to create instructional technology that is proven, easy-to-use, inidualized, and aligned to state standards. Built on a 60-year history of innovation and impact, we believe that when educators succeed, students thrive, everywhere learning occurs.

This position will be responsible for providing high-level administrative support to one or more executive.

ESSENTIAL DUTIES AND RESPONSIBLITIES:

• Provides Executive with support including managing the executive’s schedule, arranging appointments, travel, meetings, conference calls, etc. May also provide support to Executive’s direct reports as needed.
• Coordinates and directs projects involving analytical reporting and tracking to aid executives. Collaborates with various staff and departments in preparing special reporting.
• Studies processes/methods to improve workflow, simplify reporting procedures, or implement cost reductions.
• Coordinates departmental, ision and Company-wide meetings; arranges use of facilities, equipment, refreshments, speakers, collateral, etc.
• Prepares complex documents for distribution both internally and externally.
• Reads and answers correspondence
• Serves as contact for people inside and outside of the company. Is knowledgeable of corporate policy and is often called upon to interpret and communicate the Executive’s intent to other managers.
• Files and retrieves departmental documents, records, and reports. Ensures record retention standards are met.

EDUCATION and/or EXPERIENCE

Associate degree in business or secretarial science (two year program); bachelor’s degree in business or liberal arts desirable.

• Six to ten years of experience in administrative/ secretarial positions with a minimum of two years of experience supporting executives in a corporate headquarters setting.
• Excellent oral and written skills.
• Strong organizational, initiative, process and multi-tasking skills in a fast-paced, high profile environment.
• Attention to detail & follow-up
• Able to maintain a highly organized, efficient and productive office
• Able to handle sensitive, complex, and confidential information appropriately.
• Strong PC skills (proficiency with MS Word, Excel, Outlook, PowerPoint (not all of us need/use PowerPoint) are required).
• Considerable stress may occur at times, with occasional long hours and occasional travel.

Edmentum is committed to maintaining a safe and healthy work environment for our employees, vendors, and guests. Our organization will comply with all COVID-19 vaccination requirements at a site or facility that requires all employees and contractors who will be performing services. The CDC defines fully vaccinated as being two weeks after the second dose of a two-dose COVID-19 Vaccine or two weeks after the single dose of a one-dose vaccine.

Edmentum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Edmentum’s notice regarding the collection of personal information from interested candidates is available here

Executive Assistant

This role can be based remotely in United States

Description and Requirements

BMC works with 86% of the Forbes Global 50 and customers and partners around the world to create their future. With our history of innovation, industry-leading automation, operations, and service management solutions, combined with unmatched flexibility, we help organizations free up time and space to become an Autonomous Digital Enterprise that conquers the opportunities ahead.

Provides analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Prepares extensive domestic and international travel arrangements including air, hotel, transportation and itineraries. Ensure business and travel schedules are maintained and managed. Prepares expense reports and purchasing requisitions. KNOWLEDGE, SKILLS, AND ABILITIES: As a highly skilled specialist, contributes to the development of concepts and techniques. Completes complex tasks in creative and effective ways. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Makes recommendations for new procedures. Acts independently to determine methods and procedures on new assignments. Often acts as a facilitator and team leader EDUCATION AND EXPERIENCE: Minimum of 10 years of experience with a High School Diploma.

#LI-Remote

It is the policy of BMC Software to afford equal opportunity for employment to all iniduals regardless of race, color, creed, sex, age, sexual orientation, national origin, disability, ancestry, citizenship status, political affiliation, religion, gender, transgender, gender identity, gender expression, marital status, status as a parent, disabled veteran or status as a protected veteran, genetic information or other factors prohibited by law, and to prohibit harassment or retaliation based on any of these factors.

If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

Title: Senior Executive Assistant, Leadership

Location: US National

Remote, US

Hi! Before ing into the job details, let’s give you some context on who we are and what to expect when joining the team.

Typeform has seen significant change since it was founded 10 years ago. We’re expanding from a small Barcelona-based business to a truly international and remote company. Our vision is a world of more personal business relationships. We believe we can create that world by living our mission: To bring people closer with better conversations.

To do so, we look for people who are curious, ready to own their objectives, and passionate about taking organizations to their next chapter. But we are aware it’s not for everyone, our environment is perfect for those willing to become a change agent and roll up their sleeves to build our rocket ship.

About the Role

Typeform is a successful company, trying to change the way that businesses interact with their audiences and growing more than 50% per year. Typeform is an ambitious company and we want to leverage on this great opportunity ahead of us.

In this context, reporting to the Chief People Officer, they will be responsible for providing comprehensive EA support to the Leadership Team (LT) members, specifically the: Chief People Officer, Chief Product Officer, and Chief Financial Officer. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality all while keeping the executive experience top of mind.

Things you will do:

• Seamless calendar management of LT members. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Provide administrative support, coordination and oversight of a broad variety of tasks for the LT members, while setting work priorities and ensuring that deadlines are met. These tasks include managing calendars and contacts, arranging meetings, managing travel arrangements, etc.
• Prepare, participate and follow-up internal events, such as offsites and Leadership meetings, as well as manage all the details and last minutes eventualities
• Pre-screen presentations and other documents addressed to the Leadership Team and sharing them with relevant areas to ensure communication flow
• Provide ad-hoc support with reporting, collection or analysis of data, as well as preparation of presentations and reports

What you already bring to the table:

• • Experience in scale ups
  • Experience in working in highly changing environments
  • Experience in managing multiple customers and stakeholders
  • Experience in working with Top Management
  • Experience and knowledge about events setting and organization
  • At least 5-10 years’ experience as Executive assistant, preferably to a C-Level executive
  • Flexibility to work across geographies and timezones

We’re now a remote-first company. You’ll be made to feel at home from the first moment, thanks to our thoughtfully designed remote onboarding. You’ll get a $1,000 one-off payment to kit out your home office, plus $120 per month to cover any extra expenses. Other benefits include flexible working hours, a learning and development budget and private health insurance.

Executive Assistant

Location: US-Remote

RubiconMD is an innovative healthcare company bringing better care at lower costs to providers and their patients across the country. Our products enable all people to get better access to specialty care and expertise, helping their care teams make the most informed decisions possible about their care. RubiconMD’s Virtual Specialty Care initiatives will empower physicians and patients with unparalleled access to specialty care, and power the next phase of growth for our company.

We are looking for a proactive, organized, driven, and personable inidual to serve as a full time Executive Assistant on our team in New York City. The ideal candidate has experience interfacing directly with senior management in an executive assistant role and is comfortable in a fast-moving environment. You will be responsible for communicating and coordinating with both internal and external parties, owning the schedules and travel itineraries of senior leaders within RubiconMD. This is an exciting opportunity to have an impactful role in a fast-growing mission-driven organization.

Key responsibilities:

• Coordinate executive communications, including but not limited to taking calls, responding to emails, and interfacing with clients, vendors, investors, etc.
• Manage and own executive schedules/calendars
• Coordinate and manage travel schedules, itineraries, and expenses for executives
• Assist in coordinating team meetings, retreats, and events as needed
• Provide support in communication and scheduling for recruiting/candidate interviews
• Ensure meeting arrangements are completed accurately and include all appropriate materials, conference/video call set-up and catering services if required
• Ensure quality, consistency and timeliness of all meeting or event deliverables and communication
• Complete any additional administrative tasks required of the Senior Leadership team
• Other duties assigned

Essential skills and experience:

• A keen attention to detail and strong organizational skills
• Strong communication, time management, and multi-tasking/prioritization abilities
• Experience with Microsoft Office, Google Suite, and Slack
• Ability to respond quickly and appropriately to unexpected situations; ability to solve problems creatively
• High degree of professionalism in handling communication on behalf of senior executives
• Proactive, team-first attitude; self-starter with an entrepreneurial mindset
• Must maintain a high level of integrity and exercise the utmost discretion with confidential and sensitive information
• Friendly and professional demeanor
• 3+ years of experience as an Executive Assistant

Essential skills and experience:

• Successful candidate builds strong working relationships, lines of communication, and trust with executives they will be supporting
• Executives are consistently informed and aware of their schedules, priorities, travel itineraries, and commitments
• Successful candidate serves as a bridge and communication channel for company employees to senior management
• Communications, scheduling, and all correspondence with external parties (clients, vendors, candidates, etc.) are handled in a timely and professional manner

Our Hiring Philosophy

RubiconMD’s founding mission is to democratize medical expertise, so that all patient populations have access to the care they need. In order to deliver on this, we focus on empowering primary care providers, who we believe are the key to a thriving, equitable health care system. It’s no small order, but we can achieve it with the right team. That’s why we hire people with drive and leadership, who are also highly accountable to each other, to the providers we serve, and to the impact we exist to make.

RubiconMD is an equal opportunity employer and prohibits discrimination against persons of any kind on the basis of race, color, religion, gender, sexual orientation, nation of origin, age, disability, and genetics.

**COVID-19 vaccination is a condition of employment unless there is a legally protected reason for an accommodation.

Location: Arizona, California, Colorado, Florida, Georgia, North Carolina, South Carolina, Tennessee, and Texas; 100% Remote

At Cranky Concierge, we strive to be the most useful and worry-free travel service available for all travelers. We use our superior industry knowledge to book travel, monitor for issues, and step in when things go wrong. We’ve grown steadily and continuously since our founding in 2009, and now we need more help. This is where you come in.

We’re looking for an Office Assistant to help our staff best serve our clients. Keep reading to learn more.

The​ ​Role

• Primary Duties
  • Answer phones and either direct to staff or provide assistance on simple issues (e.g. asking about our pricing, collecting client-provided information)
  • Monitor incoming emails and assign tasks to staff; answer simple questions directly
• Secondary Duties
  • Perform accounting tasks – prepare invoices, run credit cards, etc – when needed
  • Assist staff with various tasks as asked

How does that sound? If it’s the kind of thing you’d like to do, then here’s what we’re looking for.

You 

• Reliable – You’ll be working remotely, and we don’t like to micro-manage. Things move quickly here and we need everyone to be on duty when expected. If you say you’ll do something, we need to trust you’ll follow through.
• Quick Learner – We don’t require that you know a ton about the travel industry for this job. We’ll train you on what you need to know. We just need you to be able to pick things up quickly.
• Detail Oriented – Dealing with air travel is not easy since there are a million important details and all have to be conveyed correctly. Even little things matter. For example, does it bother you that there’s no hyphen between “Detail” and “Oriented”? If so, we like you already.
• Common Sense – You should have it. Clients don’t always tell us exactly what we need, so you need to know when to put the pieces together and when to ask for more information.
• Pleasant – There will be a fair bit of client interaction this role, and they won’t always be happy. We need you to keep composure and remain pleasant at all times when dealing with clients.
• Clean – You’ll need to have a clean background. Since you’ll be handling sensitive data, a background check will be required.
• Business Casual – Our interactions with clients are always professional, but that doesn’t mean they’re rigid or stilted. It’s always a conversation, and it should sound like one. (As for the dress code, well, we’re home-based so that’s up to you.)

The​ ​Details 

If you still think you’d be a great fit, here’s where we get into the weeds.

• You’ll work from home (or wherever you want, really), so make sure you have a place that’s quiet and comfortable. Preference is given to those who have permanent residency (for tax purposes) in Arizona, California, Colorado, Florida, Georgia, North Carolina, South Carolina, Tennessee, and Texas since we’re already registered with those states.
• You’ll need to have a reliable computer and phone. We’re a cloud-based company, so a quality internet connection is required.
• Be comfortable with online chat for internal needs, sometimes with video.
• We are looking for both full-time and part-time employees, so please let us know in the application what you prefer.
• Starting pay is $15 per hour.
• We’re hoping to have someone start as quickly as possible.

If this sounds like something you’d like to do, we want to hear from you.

Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time.

Part-time Executive Virtual Assistant

Remote

Contracted

Team Delegate, LLC

Experienced

Team Delegate, LLC is a virtual assistant company. We’ve been providing virtual assistant services for over 17 years. Our goal at Team Delegate is to provide quality services to our clients and to be a trusted partner in the growth of our client’s businesses. We strive to maintain a solid reputation in the virtual assistant industry. We’re seeking to add members to our team who also have strong values in quality, trustworthiness, accuracy, and dependability. If you fit these qualifications, then read on

This is a remote position.

Below are some of the responsibilities that you will handle as a team member:

• Calendar management
• Travel arrangements
• Social media management
• PowerPoint Presentation Creation
• Invoicing
• Expense reporting
• Client care
• Light event planning
• E-mail management
• Assist with creating procedural documents
• Newsletter management

The following skill sets are preferred:

• This is a virtual position; therefore, you will need to have the ability to work independently and manage and meet deadlines
• A proactive work ethic
• Strong attention to detail
• Take pride in your work products by producing quality results
• Strong written communication skills
• A strong ability to follow directions both written and verbal
• Strong customer service skills
• The ability to be able to multi-task
• Strong organization skills to be able to manage multiple clients
• The ability to maintain a level of confidentiality

Requirements:

• At least three (3) years of experience as an administrative assistant or executive assistant
• A full home office set-up consisting of the following: computer, full-version of MS Office 365, high-speed Internet access
• Smartphone with e-mail capability
• Computer with webcam

Note:

• Please note that this is a 1099 contractor position.
• This is a REMOTE position
• You will also need to complete a background check prior to contracting with us.
• We’re seeking applicants who have availability during normal business hours, which are 8 a.m. – 5 p.m. This is not a position that you can do on the side of a full-time job – the work is not project-based.
• Team Delegate, LLC participates in E-Verify
• Please note: We are not currently hiring applicants in MT, PA, NY, NJ & CA. Applicants residing in these states will not be considered to contract with us at this time.

Title: Senior Administrative Assistant – National Remote

Location: United States

Job Category: Corporate Services Job Type: Full-time Travel Percentage: -1 Job Description:

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

Energize your career with one of Healthcare’s fastest growing companies.

You dream of a great career with a great company where you can make an impact and help people. We dream of giving you the opportunity to do just this. And with the incredible growth of our business, it’s a dream that definitely can come true. Already one of the world’s leading Healthcare companies, UnitedHealth Group is restlessly pursuing new ways to operate our service centers, improve our service levels and help people lead healthier lives. We live for the opportunity to make a difference and right now, we are living it up.

This opportunity is with one of our most exciting business areas: Optum a growing part of our family of companies that make UnitedHealth Group a Fortune 5 leader.

Optum helps nearly 60 million Americans live their lives to the fullest by educating them about their symptoms, conditions and treatments; helping them to navigate the system, finance their healthcare needs and stay on track with their health goals. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance.

This position is full – time. Employees are required to work our normal business hours of 8:00 AM – 5:00 PM. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Schedule and set – up resources and technology needed for meetings and events, i.e., conference rooms and catering
• Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed
• Manage system and building access requests for communications team members
• Process invoices and order office supplies
• Compile and / or integrate information needed to complete reports and documents
• Independently perform varied administrative duties related to functional areas
• Prepare outgoing mail, including overnight express
• Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real – estate, equipment, etc.)
• Manage the calendars and schedule changes for several senior leaders
• Book travel on behalf of key leaders
• Track and submit expense reports on behalf of senior leaders
• Other administrative duties as defined

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher) with equivalent experience
• Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams
• Intermediate proficiency in Microsoft SharePoint
• Ability to work any 8-hour shift between the hours of 8:00 AM – 5:00 PM

Preferred Qualifications:

• 2+ years of experience with providing event OR team – level administrative support
• 2+ years of experience in working with multiple executive calendars
• 2+ years of experience with working in a large, fast – paced, corporate environment
• 2+ years of experience with administrative support to an executive at the Director level (or higher)
• Experience with building Microsoft PowerPoint presentations
• Communications and / OR healthcare industry background

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Soft Skills:

• Professional and articulate with strong verbal and written communication skills
• Experience with supporting remote employees
• Experience managing multiple tasks with competing priorities in a time – sensitive environment

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $18.17 – $32.26. The salary range for Connecticut / Nevada residents is $20.00 – $35.53. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Title: Administrative Associate

Location: United States – Remote

Part time

Why is Health Advocate a great place to work? For starters, Health Advocate employees enjoy helping people every single day. Employees are given the training they need to do their jobs well, and they work with supervisors and staff who are supportive and friendly. Employees have room to grow, and many of Health Advocate’s supervisors are promoted from within the company.

BASIC FUNCTION

Responsible for providing administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up; meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule; thoroughly document activities providing updates to supervisor as required

MAJOR JOB ACCOUNTABILITIES

Administrative Functions – Participate in a variety of department activities ensuring adherence to department procedures and established timelines

*Provide administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up *Based on department need, utilize CRM tools (e.g., Salesforce, etc.) to update client information and communication with members via email * Meet with assigned supervisor to discuss scope of activities that are to be completed * Meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule * Based on department need, exercise exceptional customer service skills in an effort to optimize each contact with the member * As necessary, assist multiple departments or managers with projects ensuring to prioritize requests based on level of importance * Thoroughly document activities providing updates to supervisor as required * Escalate activity issues to supervisor ensuring they are brought to resolution

Project Participation – Participate in the activities associated with a variety of departmental projects.

* Prepare reports, material and documentation * Create organized project files * Provide project lead with status reports throughout assigned projects

Team Interfaces – Establish and maintain a professional relationship with team members and department contacts.

* Cooperate with team members to meet goals or complete tasks * Escalate work flow and communication issues to supervisor

Mental and Physical Requirements – –

*This position will be exposed mainly to an indoor office environment and will be expected to work near or around computers, telephones, and printers *The nature of the work in this position is sedentary and the incumbent will be sitting most of the time *Essential physical functions of the job include fingering, grasping, pulling hand over hand, and repetitive motions to utilize general computer software/hardware continuously throughout the work day *Essential mental functions of this position include concentrating on tasks, reading information, and verbal/written communication to others continuously throughout the work day

Related Duties as Assigned – –

* The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents * Consequently, job incumbents may be asked to perform other duties as required * Also note, that reasonable accommodations may be made to enable iniduals with disabilities to perform the functions outlined above * Please contact your local Employee Relations representative to request a review of any such accommodations

MINIMUM QUALIFICATIONS

Applicant for this job will be expected to meet the following minimum qualifications. Education * High School Diploma or GED required Experience * Minimum 6 months education or work experience in related area is preferred.

Title: Executive Assistant, CEO

Location: US Remote or Remote

Webflow is a visual web development platform that empowers non-coders to create incredible experiences for the web. We’re looking for an Executive Assistant to our CEO to help us elevate our Leadership Team, act as a strategic partner, and meet the demands of a fast-paced growing organization.

About the role

• Location: SF or US Remote
• Full-time
• Exempt status

As an Executive Assistant you’ll

• Complete a variety of cross-functional special projects that require planning, coordination, and organization, such as event planning and helping implement new programs and processes.
• Attend meetings as needed, gather and prepare necessary materials prior to the meeting, record and distribute meeting notes and ensure completion of follow up items.
• Plan and carry out research and/or analysis needed for various projects and initiatives.
• Manage the CEO’s inbox and calendar ensuring effective prioritization and focus.
• Handle time-sensitive, confidential information with discretion and integrity .
• Manage information flow for the executive team.
• Organize travel as needed.

That said, these responsibilities are just the start! At Webflow, we encourage you to contribute wherever your interests take you and shape your role accordingly.

About you

You’ll thrive as an Executive Assistant if you:

• Have previous experience supporting a C Suite Executive.
• Organized, detail-oriented, and well-informed. You should be prepared to track down hard-to-find information, juggle deadlines, and take on a variety of challenges.
• Have an ability to interact with senior-level executives and all levels of the organization.
• Handle time-sensitive, confidential information with discretion and integrity.
• Are an empathetic person with a desire to contribute to and empower a erse and inclusive team environment.
• Feel at home using Google Suite apps (especially Google Calendar), Slack, Asana; and have an interest in learning about new tools and technologies.
• Are adaptable and can handle ambiguous situations and frequent change.
• Learns the team over time and has a pulse on team culture. Readily available to the team and is included in executive meetings and decisions.
• Build relationships and partnerships which are crucial to the success of the organization.
• Have strong communication skills, an ability to ask lots of questions, and you’re receptive to feedback.

If you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.

About us

At Webflow, we believe that what we’re doing doesn’t define our success — so we focus on our why and how :

Our Mission

To empower everyone to create for the web and lead impactful, fulfilling lives while we do it.

Our core behaviors (how we act)

1. Earn customer trust
2. Get it done, do it right
3. Practice candor with care
4. Dream big, ship often

Our commitments to you

• We’ll pay you! This is a full-time, salaried position that includes equity
• We’ll invest in your physical and mental well-being with health, dental, and vision benefits and a monthly stipend for health and wellness expenses
• We’ll pay you to take a vacation seriously. We’ll give you a $1,000 bonus for taking your first vacation with us that is more than 5 days
• We offer flexible parental leave
• We provide remote employees with the equipment they need to create a great remote work environment
• We will offer you the support you need to help you grow as an impactful Executive Assistantand a human being

Ready to apply?

If you share our values and enthusiasm for empowering the world, we’d love to review your application! We promise we do take the time and care to review every application we receive. However, as much as we wish we could interview everyone who submits an application, we cannot guarantee an interview or feedback due to the unprecedented volume of applications we are receiving today. We are rooting for you, and hope you do consider applying.

Note: You’ll need valid U.S. work authorization to join us.

If you are extended an offer, that offer may be contingent upon your successful completion of a background check, which will be conducted in accordance with applicable laws. We may obtain one or more background screening reports about you, solely for employment purposes.

Webflow requires all new employees to submit proof of their COVID-19 vaccination status as a condition of their employment. As such, your failure to timely provide such information, upon Webflow’s request, may result in the revocation of your offer or the termination of your employment with Webflow, as applicable.

At this time, Webflow does not require fully remote employees to be vaccinated against COVID-19. However, you must be fully vaccinated against COVID-19 and provide proof of vaccination to work out of any Webflow office, visit an office, or attend any in person work events, including company off-sites, company sponsored social gatherings, and meetings. As such, at this time, we will only consider iniduals who are fully vaccinated against COVID-19 for roles which require any in person work. If, due to the nature of your role, you are at any time during your employment required to work in person, but you are not fully vaccinated against COVID-19, subject to applicable regulations, your employment may be terminated.

We are committed to maintaining a safe and inclusive workplace, and our vaccination policy will evolve in response to the changing risks and regulations associated with COVID-19.

Procedure Scheduler

Position Details

Department: PCMG-MAIN | Patient Access Proc Sched

Category: Patient Access

Location: Telecommuting

Posting #: 691893

Employee Type: Regular

Position Summary

This position is responsible for the coordination and management of the physician schedules for office based procedures, outpatient surgery, laboratory, radiology, and inpatient services. The position works with systems, physicians and team members to appropriately schedule complex services. This position can act as a scheduler as back-up and secures authorization for upcoming complex services.

PCH Values

• Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
• Excellence in clinical care, service and communication
• Collaborative within our institution and with others who share our mission and goals
• Leadership that set the standard for pediatric health care today and innovations of the future
• Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

1. Coordinates the scheduling of procedures and works with ancillary departments while simultaneously synchronizing services with families.
2. Facilitates the timely completion of scheduling requests from community and employed physicians with the use of PCH internal referral management systems. Requests medical records as needed for completion of services.
3. Acts as a back up to ision/department based schedulers which includes telephone, referral and appointment management of schedules. This position understands how to modify, correct, cancel and overbook appointments if required.
4. Works closely with clinical staff for multi-disciplinary visit and procedures coordination
5. Serves as liaison between hospital scheduling departments and the authorization department to secure authorization prior to medical services.
6. Performs miscellaneous job related duties as requested.

Title: Part-Time Executive Assistant to CEO

Location: United States – Remote

The Mission:

Out to change the world by combating climate change our client is going all in on a new project and they are looking for an assistant that can match their drive in networking and project management. Being part of the solution has never been more important and being able to build something for others’ benefit is the greatest experience possible. Sound like something you’d like to be a part of?

Working with this mastermind of solutions is about more than earning a paycheck, it’s about taking part in something bigger than yourself- it’s about saving the world. This opportunity comes with the benefit of being able to learn about this industry in-depth while building a network of good humans that are capable of real-life solutions.

Position Summary:

This part-time project management-based role requires an experienced Executive Assistant- someone who can own a process, follow through on important projects and keep the chaos at bay. The ideal Executive Assistant will be able to manage an ever-growing network of colleagues and donors, complete relocation projects, and use vendor management skills to delegate tasks for completion.

Essential Duties and Responsibilities:

• Networking- CRM implementation, inbox management, meeting planning
• Plan and execute an international relocation
• Task management- prioritizing, delegating, following up
• Follow the model provided to enhance network and CRM data

Key Skills and Abilities:

• Expert-level composition skills
• Organized and detailed tasks management skills
• Ability to prioritize the passion, determine which projects to complete and when
• A sense of ownership and fulfillment in assigned projects
• Mac Based
• Relatable CRM software experience preferred
• GSuite
• iMessage
• Zoom

Compensation Details:

• $23/hr. 1099 contract
• Support the fight against Climate Change
• Opportunity to network with scholars and entrepreneurs alike

The role requires at least 5 years (preferably 8 years) of experience.

This is a remote position however candidates must be able to support the Executive after their international relocation.

This is a non-negotiable 1099 contract 4-month position moving into a month-to-month term thereafter.

Manager, Executive Assistants

Coursera can hire people in any country where we have a legal entity, assuming candidates have eligible working rights and a sufficient timezone overlap with their team. Our interviews and onboarding are conducted virtually, a part of being a remote-first company.

Coursera was launched in 2012 by two Stanford Computer Science professors, Andrew Ng and Daphne Koller, with a mission to provide universal access to world-class learning. It is now one of the largest online learning platforms in the world, with more than 100 million registered learners. Coursera partners with 275+ leading university and industry partners to offer a broad catalog of content and credentials, including courses, Specializations, Professional Certificates, Guided Projects, and bachelor’s and master’s degrees. Institutions around the world use Coursera to upskill and reskill their employees, citizens, and students in fields such as data science, technology, and business. Coursera became a B Corp in February 2021.

Job Overview:

Coursera is looking for an experienced Manager to lead an impactful group of Executive Assistants that keep our executives well supported. This is a role that requires strong people management skills, flexibility, and attention to detail. Success in this role involves demonstrating a strong understanding of the company’s vision and values, as well as taking initiative to propose process improvements and provide proactive solutions. You will interact with all executive staff in a truly cross-functional and high-visibility role to ensure Coursera remains a leader in efficiency.

Responsibilities:

• Manage the company’s Executive Assistants to ensure exceptional service to the Executive Staff
• Overall management of company’s calendar and cadence to ensure Executive Staff has consistent visibility of milestones and deadlines
• Ensure continual process improvements in efficiency and effectiveness of the Executive Assistants team, as well as ensure that team members have access to professional growth and cross-functional training within the organization
• Prioritize conflicting needs, handle matters expeditiously and follow through on projects and processes to successful completion
• Communicate performance expectations through timely feedback and during our performance review cycles
• Lead activities without prompting, and advise in advance of issues or delays

Basic Qualifications:

• Bachelor’s degree required
• 7+ years in an executive administrative role supporting C-Level Executives, preferably in a public, fast-paced company
• 5+ years direct experience managing and developing/coaching a team
• Demonstrated history making sound decisions and recommendations within established guidelines
• Demonstrated history of anticipating approaching challenges and establishing strategic plans for future success
• Proven experience handling confidential information with discretion, adaptability to various competing demands, and demonstrating the highest level of response to internal and external stakeholders

Preferred Qualifications:

• Project Management experience or certification a plus
• Operations management experience
• Experience working for a publicly traded technology company
• Experience creating presentations for Executive Staff Meetings
• Experience managing people abroad
• Experience overseeing and creating cross-functional communications

Executive Assistant

About the work: We are looking for an Executive Assistant to provide high impact administrative support to the Chief of Brand and a subset of the company’s C suite leaders within the Brand organization, performing a variety of administrative tasks. We are seeking a self driven, highly organized, and proactive inidual.

Honor exists to expand the world’s capacity to care.

We’re combining high tech with high-touch to deliver better home care for aging adults, better jobs for Care Professionals, and entirely new offerings to support the aging journey, at scale.

Founded in 2014, and now a Series E funded Unicorn valued at over $1B, Honor leads the world’s largest home care network with the most advanced care platform. Our August 2021 acquisition of Home Instead has created a global company that’s revolutionizing how society cares for older adults, their families, and Care Professionals.

The Honor Care Platform combines local care and the most advanced technology to bring the highest quality care to more aging adults.

Grow at Honor as part of a united team where everyone shows up authentically, shares ideas bravely, and solves complex problems!

About the work:

We are looking for an Executive Assistant to provide high impact administrative support to the Chief of Brand and a subset of the company’s C suite leaders within the Brand organization, performing a variety of administrative tasks. We are seeking a self driven, highly organized, and proactive inidual.

This role is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting project coordination and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as All Hands meeting planning).

Responsibilities

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. This breaks down into [3] main components of work:

SPECIFIC SUPPORT FOR CHIEF OF BRAND

• Serve as the point of contact and community representative for the COB
• Conserve COB’s time and promote the corporate image by representing COB internally and externally, providing liaison between Founders, COB, key executives, and employees
• Calendar Management – Provide proactive assistance in preparing executives for scheduled appointments/meetings
• Manage the day-to-day business activities of COB
• Independently handle all correspondence (written or electronic), including either independently responding on behalf of COB or preparing response for COB’s signature
• Handle incoming phone calls, screen and delegate to appropriate iniduals

GENERAL SUPPORT OF BRAND LEADERSHIP TEAM

• Reconcile corporate credit card statements and compile expense reports
• Approve invoices and forward to accounting for payment
• Assist with meeting planning, arrangements and correspondence involving outside organizations for executives
• Make arrangements for meeting space and meals for various meetings
• Ensure that all materials are prepared and distributed in advance of meetings
• Handle all travel arrangements, including maintaining travel documents such as passport and visas

SUPPORT OF FRANCHISE RELATIONS AND AD HOC PROJECTS

• Assist with coordinate of Home Office events such as Convention, community service projects, employee engagement events and other Omaha office based events or projects
• Provide franchise owner and client relations assistance
• Prepare anniversary notes to all franchise owners on year anniversary dates

About you:

To succeed in the role, you’ll need:

• Five plus years’ experience C-level executive assistance required
• Associate or bachelor’s degree preferred
• Excellent written and verbal communication skills and the ability to listen intently and effectively
• Organize and prioritize daily, monthly and yearly work
• Utilize independent judgment and initiative in decision making
• Work independently, utilize discretion, maintain confidentiality of information and meet deadlines
• Proactively prepare executives for appointments and meetings and maintain flexibility, when needed
• Manage multiple, concurrent tasks while working with a sense of urgency
• Establish collaborative working relationships with management, colleagues, franchise owners and their staff
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans
• Improve quality results by studying, evaluating, and re-designing processes and implementing changes
• Strong organizational skills and attention to detail
• Proficiency of Microsoft Office Suite required
• Type 60 WPM with minimal errors
• Patient and congenial on the telephone

What’s next?

Honor is remote-friendly! We’re hiring across the U.S., with an entirely virtual interview and onboarding process. Most of our positions are remote/work from home and do not require permanent relocation. As conditions allow, we have office space for in-person collaboration in our San Francisco Bay Area, CA and Austin, TX hubs. If you’re looking for a great job that offers you the opportunity to work from home, we’d love to talk to you.

Honor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, political affiliation or belief.

Executive Assistant

at Integrate

Remote, USA

Company Overview:

Integrate activates, governs, and measures marketing campaigns across demand channels. This enables marketers to launch cross-channel buyer experiences, ensure data integrity, measure the impact of their programs, and inform the next best investments. On Integrate, marketers can create more precise and personalized buying experiences that reach the right buyer with the right message at the right point in their buying journey, and ultimately convert more leads to revenue.

Mission:

Integrate’s mission is to connect everything – data, channels, tech, and team members – to create intelligent buyer and account journeys and deliver Precision Demand Marketing at scale.

Integrate Growth Snapshot

– 400+ Employees

– $80M+ Funding

– 500+ Enterprise Customers

– 40%+ YoY Growth

The Executive Assistant will champion the company’s efforts to perform a variety of administrative tasks and support our company’s Product and Technology Team (PTG).

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, organizing off-site meetings, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Run errands, manage supplies, and all relevant vendor relations

Qualifications:

• 2-4 years’ experience as an Executive Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree, PA diploma or certification is a plus
• Familiar with Trello, Confluence, TripActions, and Liquid (Expense reporting and trip planning software) a plus.

Typical Office Environment: Requires extensive sitting with periodic standing and walking. May be required to lift up to 35 pounds unassisted. May be required to lift over 35 pounds using assistive device and/or team lift. Requires significant use of personal computer, phone and general office equipment. Needs adequate visual acuity, ability to grasp and handle objects. Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.

Integrate is continuing to hire with all interviewing and on-boarding done virtually due to COVID-19. All new and existing Integrators will continue to work from home until it’s safe to return to our offices. When our offices re-open, we will provide the choice to work from home or return to work in an office unless a job requirement makes it necessary for a particular role to be performed at one of our offices.

Executive Assistant

at Elation Health (View all jobs)

San Francisco or US – Remote

We are looking for an exceptional, motivated to grow, inidual interested in healthcare technology to help solve key strategic problems and support Elation’s continued growth. This role will be work directly with our C-suite to drive key assignments, manage her schedule and communications, and support mission-critical projects across the company. The Executive Assistant will have the opportunity to tackle a erse set of challenges and deliverables in a dynamic, fast-paced environment, as well as a chance to learn about many aspects of a scaling start up in the digital health space.

Primary Responsibilities:

• Act as the primary point of contact for executives, employees, board members, clients, partners, and other key stakeholders interacting with the c-suite
• Coordinate executive communications/deliverables internally and to the Board of Directors
• Draft communications, emails, social media posts, and talking points on behalf of the c-suite
• Coordinate the schedule of the CEO so that she is able to complete her obligations and daily goals in an organized, efficient way
• Manage information flow for CEO, including daily updates and recommendations, to help the office of the CEO make effective decisions
• Create and maintain an inventory of critical path projects and high-priority business development activities
• Leverage internal tools (e.g. Asana, Slack, Google Suite, Salesforce, Jira/Confluence) to efficiently manage the flow of work and information
• Maintain a high level of confidentiality, professionalism, discretion, and judgment at all times
• Proactively build professional relationships with internal and external stakeholders

Qualifications:

• Minimum of 2 years experience in business operations, consulting, finance, or executive administration, ideally in a startup or other equally fast paced environment
• A business savvy self-starter who takes initiative and demonstrates a high degree of accountability for their work and actions
• High EQ and can work through high stress situations with warmth and creativity with cross-functional stakeholders
• Comfort working in a professional manner with C-Suite executives, internal and external stakeholders, including consultants and investors
• Strong organizational skills, high attention-to-detail and an ability to keep up with a constantly evolving agenda
• Proficiency working with MacOS and a high degree of comfort with Google Apps, Slack, Asana, Jira/Confluence, Salesforce, and MS Office
• Excellent independent problem-solving skills with the ability to anticipate and see around corners
• Proven ability to maintain high level of confidentiality, integrity, discretion, tact and judgment in a fast-paced, dynamic startup work environment
• Ability to work business hours in the Pacific Time Zone

What You’ll Get:

• A competitive salary, benefits, and options package
• An opportunity to grow and learn with a cross functional team that wants to see you succeed
• An amazing role supporting a Co-Founder / CEO in a growth-stage company
• The chance to join a team of passionate, smart, and fun people
• Work that drives our mission and directly impacts our employees and customers

Elation welcomes iniduals from all backgrounds and walks of life. Elation is proud to be an Equal Opportunity Employer and is dedicated to creating and maintaining a erse and inclusive work environment.

We are committed to equal opportunity for all employees and applicants, and value iniduals with erse perspectives including, but not limited to: race, color, religion, sex, sexual orientation, socioeconomic status, age, gender identity or gender expression, national origin, disability or veteran status.

Elation also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. We firmly believe a strong culture that supports a erse and inclusive workforce allows us to achieve Elation’s mission of helping independent primary care thrive.

As a healthcare technology company whose mission is to support IPCPs and frontline healthcare workers, and as a tight-knit company where we have the utmost concern and care for our team members, Elation Health has adopted a Mandatory COVID-19 Vaccination Policy.

This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities.

We will not require any candidates to be vaccinated in order to interview for our open positions, but all new hires at Elation will be required to share a copy of their vaccination certification or present documentation to request an exemption.

In compliance with the EEOC, any team member in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief must provide People Ops ([email protected]) with appropriate documentation. For a medical exemption, we require a doctor’s note, and for a religious exemption, we require a note from the team member outlining the request.

Title: Executive Assistant

Location: Remote – US

GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support our Customer Success leaders.

The Executive Assistant will be responsible for handling key processes, supporting the critical needs of the business, including event coordination, project management and rhythm of the business. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. Being active and able to make decisions with minimal guidance or communication is crucial in this role. We’re looking for an inidual who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.

You may also provide light support to other key leaders within the organization as needed. This role is based remotely within the Americas region.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
• Provide administrative support to the Customer Success leaders, including calendar, and expense management in a timely manner
• Anticipate the needs of a busy team and help them be more productive and successful
• Project manage key initiatives, such as OKRs and culture events
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
• Schedule meetings, mini-summits / QBRs and annual meetings to drive team collaboration both internally and externally
• Assist with presentations and internal communications
• Manage meeting agendas, notes and minutes, and follow-up items
• Be a liaison and build positive working relationships with leadership and other cross functional stakeholders, including finance, communications, HR, and IT
• Handle confidential information professionally

Minimum Qualifications

• At least 5 years of experience as an Executive Assistant in a dynamic global environment
• Ability to learn new technologies quickly, such as GitHub or project management software
• Skilled with creative, critical thinking, solving ambiguous problems, and project management
• Ability to anticipate and prioritize needs
• Ability to build positive working relationships with key leaders and stakeholders
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent written and verbal communication skills
• Experience scheduling across multiple time zones

Preferred Qualifications:

• 5+ years of executive administration experience.
• Experience working in technical environments.
• Experience working in a global business for a global leader.
• Confidence in leading meetings or managing projects with senior level personnel.
• Proficient in office technologies, such as Excel, Google Sheets, PowerPoint, Keynote.
• Proficient in Google Apps, particularly Google Calendar, and Google Docs
• Proficient in communication technologies including Zoom, Slack, and Microsoft Teams
• Strong attention to detail when handling priorities, projects, and deadlines
• Skilled in multitasking across various stakeholder needs

(Colorado only*) Minimum salary of $58,800 to maximum $124,800+ bonus + equity + benefits.

Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired in Colorado.

Location: In this role, you can work remotely from anywhere in the United States or onsite in one of GitHub’s U.S. offices (San Francisco, Bellevue, Raleigh)

#LI-Remote

Who We Are:

GitHub is the developer company. We make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologies. We foster a collaborative community that can come together as iniduals and in teams to create the future of software and make a difference in the world.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Executive Assistant

at Robinhood

Remote

Join a leading fintech company that’s democratizing finance for all.

Robinhood was founded on a simple idea: that our financial markets should be accessible to all. With customers at the heart of our decisions, Robinhood is lowering barriers and providing greater access to financial information. Together, we are building products and services that help create a financial system everyone can participate in.

As we continue to build…

We’re seeking curious thinkers looking to co-author the next chapters of our story. Joining now means helping shape our vision, structures and systems; playing a key-role as we launch into our ambitious future.

About the role

We’re looking for a master multitasker with excellent communication skills and an upbeat, self-starter attitude. This role relies heavily on the ability to be highly organized and responsive, with the willingness to meet each challenge directly. At Robinhood, Administrative Assistants are passionate about the integral role they play as a crucial partner to executives.

Your day-to-day will involve:

• Managing and prioritizing complex calendars, including scheduling meetings and resolving scheduling conflicts
• Drafting updates to the Executive’s organization (including email, memos, documents, presentation decks, and reports as requested or as circumstances dictate)
• Attending meetings, communicating agendas, taking notes, and tracking action items
• Serving as an extension of the Executive, taking on a wide breadth of tasks and responsibilities so that they can refocus on other areas as necessary
• Deepening your understanding of the responsibilities and tendencies of the executive you support so that you can anticipate needs proactively and work autonomously to get ahead of them
• Autonomously navigating shifting priorities and requests
• Proactively contributing insights and ideas that improve team process or culture

About you:

• 4+ years of experience directly supporting 3 or more executives (Director, Senior Director, or VP)
• Excellent written and verbal communication skills
• Ability to work independently and as a member of cross-functional teams
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners
• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Optimistic, reliable and flexible attitude

Bonus points:

• Bachelor’s degree or equivalent relevant experience
• Comprehensive knowledge of Google GSuite Apps: Gmail, Calendar, Docs, Sheets, Slides

We’re looking for more growth-minded and collaborative people to be a part of our journey in democratizing finance for all. If you’re ready to give 100% in helping us achieve our missionwe’d love to have you apply even if you feel unsure about whether you meet every single requirement in this posting. At Robinhood, we’re looking for people invigorated by our mission, values, and drive to change the world, not just those who simply check off all the boxes.

Robinhood promotes ersity and provides equal opportunity for all applicants and employees. We are dedicated to building a company that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better our work (and work environment) will be for everyone. Additionally, Robinhood provides reasonable accommodations for candidates on request and respects applicants’ privacy rights. To review Robinhood’s Privacy Policy please visit Robinhood – US Applicant Privacy Policy.

Robinhood is a primarily remote company. If hired, you will work as a remote employee unless the job you are applying for has a different working model specified. Please reach-out to your recruiter if you have any questions regarding the job’s working model.

Title: Administrative Assistant

Location: United States

Employment Type: Contract

Location: US – Remote

Workplace type: Fully remote

Knack is seeking an Administrative Assistant to join our team and assist the Operations team during a time of exciting growth. At Knack, the operations team is responsible for the day-to-day operations of the company as well as the financial and HR functions. As the Administrative Assistant, you’ll get to flex your prior administrative experience and develop new skills at a growing tech company in the no-code space. This person will report directly to our Operations lead, get a peak behind the Knack curtain, contribute in meaningful ways across our organization, and have a meaningful impact on the lives of our team and end-users.

This role will start as a 6-month contractor position with the possibility of becoming a permanent employee.

What You’ll Do:

• Help with the day-to-day running of a fully remote team that is rapidly growing and has employees and contractors in 20+ states and 7+ countries.
• Perform tasks related to AP (accounts payable), customer billing, AR (accounts receivable), and expense categorization.
• Assist with the planning and execution of in-person company retreats and user conferences.
• Provide administrative support to the CEO and executive leadership through meeting scheduling, travel planning, and other needs.
• Assist with employee and contractor onboarding, engagement, and offboarding.
• Aid the recruitment efforts of new employees and contractors.
• Draft, revise, and continue to iterate on SOPs (standard operating procedures) as well as company-wide docs.
• Help with the execution of virtual company-wide meetings and events include All Hands meetings and social gatherings.
• Contribute to the planning and execution of one-off projects including updating state registrations, new system migration and set up, reviewing recurring expenses, and more.
• Review and triage incoming mail and emails for the operations team.

The Skills and Experience You Bring:

• Two years prior administrative experience.
• Prior event or logistics experience. This could take the form of assisting with the planning and/or execution of a family/friend gathering, a wedding, an event for a group that you volunteer with, etc.
• An aptitude for continued professional growth and learning.
• Strong attention to detail and exceptionally organized – Having your hands in so many aspects of a company means you need to have the ability to keep track of it all without letting important items slip through the cracks. To that end, if you apply for this position, be sure to mention fuchsia in your response to the “What excites you most about this opportunity” question.
• Ability to execute complex and multi-step tasks and projects.
• Capacity to learn new systems and programs with ease and speed.
• Flexibility and adaptability to jump in to assist the operations team in new ways as this role evolves. Not only is the ability to be self-driven and to hold yourself accountable critically important in remote environments, but even more so in administrative roles. The solutions to the problems you’ll face in this role won’t always be clear. You’ll need to have the fortitude to keep doing good work in the face of uncertainty.
• Comfort with ambiguity and change.
• Approach situations with a solution-focused mindset.
• Proactive and personally accountable in the work that you do.
• A phenomenal written and verbal communicator. Communication is the lifeblood of a successful remote company and a successful Administrative Assistant. You’ll need to know how to communicate openly while also being keenly aware of when to keep sensitive and confidential information under-wraps.
• People centric – We’re big believers in putting our team and our users at the center of everything we do. You’ll need to have the ability and desire to build rapport with internal team members in order to do your job well and in a way that supports the unique needs of our people. We are looking for an outgoing advocate for team connection and collaboration.
• Familiarity with remote communication and productivity tools including Slack, Zoom, Google Suite, and Microsoft Office. Nice to have familiarity with project management, financial, and customer support tools including Monday.com, Trello, Stripe, QuickBooks, and ZenDesk.

We’re 100% remote: and have been from the beginning. Every decision we’ve made has been based on optimizing our remote operations.

Benefits

The biggest benefit of Knack is getting to work alongside our awesome team of Knackleheads. We’re a funny, humble, talented team of delightful human beings that, above all, enjoy working with each other, growing with each other, and supporting each other.

These benefits aren’t that bad either, though:

• Define your work: find the location, environment, and schedule that is best for your life and work. It’s not about separation, it’s about optimization. Our only rule is an overlap zone of 11am to 4pm EST.
• Unlimited Paid Vacation: take the time you need to stay motivated, charged, and balanced. You’ll get required days off for birthdays and knackiversaries.
• Paid Corporate Retreats: we get together twice a year at amazing locations to do normal human being things in person. We pay for your flight, lodging, and meals.
• HealthCare: we offer health, vision, and dental, covering 75% of the premium for you and your dependents (spouse + children).
• 401(k): we give you the option to automatically deduct funds from your pay to stash them away for your golden years (currently non-matching, but stay tuned!)
• Equal opportunity: we push everyone to maximize their impact on our product and company–we strongly value all of our people, regardless of title or seniority.
• Learning Credits – An annual allowance is provided to stay on top of your game with classes, books, and conferences.
• Family support: we offer a generous paid family leave to welcome any new additions to your family.
• Tech: we provide a top-of-the-line MacBook.

Executive Assistant

at Hotel Engine

Remote

Hotel Engine is the world’s largest Lodging Performance Network, established to create a richer, more rewarding business travel experience by connecting a global network of businesses and lodging partners. Our innovative travel-tech company is on an incredible growth trajectory and will continue to build on our strong foundations by bringing our customer obsession, data-driven problem-solving, and bias for action into every decision we make.

In December of 2021, we closed our series B funding round with a $1.3 billion valuation, and that’s just the beginning. We expect 2022 to be our best year yet.

Working hard behind the scenes building and supporting our platform are exceptional peoplefrom our large engineering and product teams to our fast-growing sales, supplier, and member support orgs, to our data, marketing, and operations teams.

We value our iniduality, and we also understand that together, we thrive. Most importantly, we know we’re not for everyone! We’re focused on finding the right people who are energized by our culture, with erse experiences and backgrounds that will help us unlock our full potential. Complacency doesn’t live here. We’ve built a team of world-class people who really want to work with other world-class people. Click here to view our DNA, and if you like what you see, please, read on!

We’re looking for an Executive Assistant to join Hotel Engine as a partner to our Leadership Team, to ensure their schedules are optimized, inboxes are prioritized, and the team is operating at peak performance. 2022 is a year of growth, change and exciting momentum as our team doubles and our business expands into new markets to serve business travelers in the US and abroad.

Here’s what you’ll do:

• Ensure the team’s calendars are effectively managed:
  • Prioritize inbound requests and coordinate meetings with internal team members and external partners from customers to investors
  • Proactively anticipate and solve schedule conflicts
  • Communicate effectively with all parties in a professional and personal manner
  • Review the weekly schedule in advance in order to research and coordinate prep materials so that the team is ready and informed for every meeting
• Take the lead on email inbox prioritization
  • Triage inbound messages and surface the urgent and important items for timely responses
  • Track outstanding messages ensure follow ups are complete
  • Draft messages for review
• Demonstrate independence, good judgment and effective problem-solving skills when making decisions, taking action or working with others
• Confidently and discretely work with confidential and high-priority information
• Coordinate leadership team and company events including board and all-hands meetings and off-sites
• Collaborate cross-functionally to gather team updates and pull together presentation materials

Here’s what we’re looking for:

• 7+ years of experience in similar or related roles supporting C-Suite leaders .
• Experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• A willingness to be hands-on with any and every task that comes your way while handling interruptions, changes or issues with empathy and diplomatic communication
• Exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• Experience working quickly, and efficiently to prioritize, schedule and follow up on important items
• Excellent written and verbal communication skills
• Familiarity with tools like Microsoft Teams & Office365 products

Cash compensation:

• The base salary range for this role is $75,000-$90,000/year. Final offer amounts are determined by multiple factors, including prior experience, expertise & may vary from the amount above.

Hotel Engine Total Rewards Philosophy | We recognize that there is more to work than day-to-day responsibilities. Hotel Engine has been recognized on Built-in Colorado’s Best Places to Work list 3 years in a row (2020-2022) for our positive culture and robust growth opportunities.

As a company, we’re also dedicated to giving back to our greater community, and have comprehensive corporate social responsibility programs supporting community, social justice and environmental causes. In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:

• Competitive base salaries
• Annual performance bonuses
• Stock options for all associates + performance-based stock options
• Insurance benefits including medical coverage (with a plan available at no cost to employees) + 100% paid dental and vision insurance
• 401(k) plan with a match program
• Unlimited PTO + 2 paid days each year to volunteer with your favorite non-profit
• Paid parental leave and family medical leave
• Hotel discounts through our exclusive platform
• The ability to make a real impact in an incredibly fast-growing organization; you’ll never be just another cog in the wheel.

Executive Administrator

Location: US National – Remote

Full-Time

Redfin is redefining real estate in the consumer’s favor by combining our own technology and agents to create a service that’s better, faster, and costs less. As a Redfinnian, you’ll make a difference in one of life’s most important events—buying or selling a home. Our hiring standards are high, yet our culture is humble. We’ve got all the perks, but if what you value most is doing great work in a creative, collaborative, and disciplined environment, join us!

As an Executive Administrator at Redfin, you won’t be getting coffee for people – you’ll be keeping people in check, making sure things are operating smoothly, and getting our execs where they need to be with grace and ease. Travel arrangements, meeting prep, and ownership of our intranet are only a few things this organizational guru will manage. You’ll work closely with HR, payroll, recruiting and other business groups confirming accuracy records, assisting with new projects as needed, and generally keeping us in line so we don’t miss a beat.

The Role

• Managing the Execs: they’re a busy crew and you need to help them stay on top of it.
• Keep us running smoothly: day-to-day you’ll be putting out fires and handling anything else that comes your way. Supporting several senior leaders can be a bear but you’re a do’er so this won’t be a big deal for you
• Presentation powerhouse: finishing touches are your thing; you’ve never met a slide deck that you didn’t make more beautiful
• Managing a high-volume day-to-day calendar, including scheduling appointments and prioritizing the most sensitive matters
• Create, manage, and maintain complex reports and spreadsheets
• Use Google suite of tools to create presentations and/or special reports
• Provide assistance with writing and editing emails, drafting memos, and preparing communications on behalf of departmental leadership
• Act as the primary point of contact among executives, employees, clients, and other external partners
• Take notes/minutes during meetings
• Manage information flow in a timely and accurate manner

About You

• You have previous experience working as an Executive Assistant, or a similar role providing support to the C-Suite
• You have advanced proficiency in Google suite – specifically spreadsheets and Gmail (preferred)
• You offer outstanding organizational and time management skills
• You have excellent verbal and written communications skills
• You have strategic multi-tasking and prioritization skills
• You offer a proactive approach to problem-solving, with strong decision-making skills
• You offer resourcefulness, emotional intelligence, and ability to remain calm under pressure

What We Offer

• Competitive compensation packages with a salary, bonuses, and restricted stock grants
• Generous benefits, including three weeks of paid vacation, medical, dental, and vision insurance, and fully paid family leave
• A high-growth company, providing opportunities for continued professional development and growth

Program Administrative Assistant – US

Programs Brooklyn, New York

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$42,775 – $43,417

ABOUT WITNESS

We are a global human rights organization, a collective of passionate human rights activists with (mostly remote) team members all over the world. WITNESS’ mission is to help people use video and technology to protect and defend human rights. We are a 35-person multi-disciplinary team with staff based across 5 continents. While we’re legally a non-profit that is registered as a 501(c)3 in the U.S, we are a global collective: our staff members (as well as consultants, interns, fellows and a vast community of partners and collaborators) are based around the world and reflect a group of activists with erse skills and backgrounds.

WHAT WE DO

WITNESS pairs grassroots community support with advocacy at a systems level. Our team works holistically on a global scale to understand how communities are using and want to use video and technology for human rights. With a cellphone camera, anyone can become a human rights defender and expose injustice, making it harder for perpetrators to hide or for systems of oppression to remain invisible. But using video for community organizing, justice and accountability can be dangerous – videos can put defenders (or those they film) at risk, can be used against communities in court or deceitfully discredited by tired old power narratives. Filming is almost never enough – for videos to make a difference they need to work alongside strong advocacy or legal strategies; they also need to be created, preserved and shared in ways that avoid creating more harm or trauma.

New threats to human rights are emerging at the intersection of artificial intelligence, misinformation and disinformation and a global wave of rising authoritarianism.

When it comes to systemic challenges we are on the watch for both existing problems like how large amounts of critical human rights footage are lost because of the arbitrary decisions of platforms but also emerging threats and opportunities, such as those posed by deepfakes’, new ways to manipulate media to make it look like someone said or did something they never did.

THE ROLE

Program Administrative Assistants help ensure Program leads are supported in meeting program goals, and also ensure smooth functioning of administrative systems at WITNESS. They will be responsive to the operation’s team requests to support the smooth functioning of our systems across WITNESS: financial, human resources, security, technology, external reporting and donor tracking.

THE RESPONSIBILITIES

Program:

• Provide general administrative support to WTNESS’s Program work in your region
• Assist with the management of WITNESS databases, updating and tracking partner’s and other important contact information
• Assist with organizing materials for in person and online trainings and presentations
• Assist with coordinating travel and logistics for conferences based in the region
• Assist the team as necessary with other tasks to support our Program work.

Cross Team Support and Collaboration

This role will act as the primary liaison between the Regional Program Team and our core support functions Fundraising, Finance, HR and IT.

The position will be focused on ensuring the effective flow of information, supporting compliance, reporting and the correct application of our policies and procedures. There will be a strong need for effective cross-team collaboration and communication, ensuring that expectations are well communicated and deadlines are met.

Typical support tasks will include:

Finance

• Provide support with budgeting, tracking spending and the timely completion of expense and credit card reconciliations, along with other finance related requirements of Program leads
• Lead on working with the Finance team to address Visa card and payment issues as they arise.

Human Resources

• Support the team with HR reporting requirements including timesheets, vacation, sickness and other time off reporting, updating calendars and meeting required deadlines
• Support with the process of recruitment, pre-hire setup and coordination of onboarding new team members and regional consultants

External Relations (Fundraising and Communication)

• Support with information requests for donor reports, funding applications, the updating of contact databases, and helping to arrange Donor meetings

Information Technology

• Assist with the management of the regional team’s hardware and software requirements
• Troubleshoot with Tech team on computer problems and with equipment shipping as needed

Security

• Assist in creating and updating travel memos and other security assessments and reports

THE IDEAL CANDIDATE

Experience: Human Rights Background in (or passion for) human rights; understands networks, grassroots organizing and how activists mobilize online. Committed to social justice and WITNESS’ values/mission and to a global, human rights lead approach.

Languages: We are a global team who use English as our shared language, as such this role requires a high proficiency of written and spoken English. Additional languages are a plus!

Other Important Skills:

• Applicants will need to demonstrate organizational skills including attention to detail, time management, taking initiative, and to take ownership of assigned tasks.
• Strong communication will be essential
• WITNESS works as a digital team and a comfort and familiarity with technology will be essential.
• Experience communicating via email, using online calendars, documents, spreadsheets and creating presentations will be required.

Characteristics: Strong interpersonal skills and aptitude for cross-cultural communication. Team-minded. A doer. Is organized and follows through. Espouses good humor under pressure; inspires others.

Education: You can tell us about your degrees, but we’re more interested in what your passions are and what you can do. If your degrees are part of that story, great! (But no formal education required).

Location: WITNESS operates as a globally distributed organization and the preferred location for this position is the United States, there is some room for flexibility provided some overlap of working hours with the rest of the team can be ensured. WITNESS is registered as a 501(c)3 non-profit organization in the U.S and currently retains an office in New York City. However, since 2020, its staff is currently working from home due to the COVID-19 pandemic.

The successful candidate must have the legal right-to-work in the location in which they will be based. We are unable to sponsor visas or relocations for this role.

Compensation: The gross salary range for this position is $42,775 – $43,417 based out of New York City. The salary will be localized considering relative cost of living in the applicable country using the International Civil Service Commission (ICSC) Post Adjustment Multiplier- a metric system that is regularly revised and that WITNESS uses to determine salaries globally.

Benefits:

• Health: WITNESS also offers competitive and robust medical benefits that cover an inidual’s medical, dental and vision at 100% and covers a % of the inidual’s dependents.
• Life Insurance & AD & D: WITNESS provides life insurance and AD&D payable at one time (1x) the employee’s salary, to the beneficiary, in the event an employee were to expire while employed by the organization.
• Remote Work Stipend: WITNESS recognizes that flexible working arrangements are key to equity and inclusion in the workplace and we provide a $175 USD monthly remote work allowance, we are happy to talk about the type of flexible arrangements that might work best for you. This remote work stipend is provided to all staff members to pay for extra equipment, electricity, stationery, internet, wellness, or whatever an employee deems necessary in order to work remotely. Please note that a computer and basic accessories are provided to all employees at the time of hire.
• Pension Contributions: After 1 year of service at the organization, WITNESS will contribute 3% of an inidual’s gross salary towards a global retirement fund.
• Paid Time Off: WITNESS offers a range of benefits, depending on the location of the inidual, and 15-20 days of paid annual leave in addition to public holidays and end of year leave. Regular full-time Employees are authorized to accrue up to ten (10) paid sick days and five (5) paid personal days per fiscal year.
• Reading Days: WITNESS also provides Reading Days to our staff, at (1) per month, schedule permitting. These days serve as an opportunity for an employee to take time away from meetings and read up on the field, connect to peers, or learn about WITNESS projects, institutional information or to learn about items pertinent to their work.
• Wellness Days: WITNESS will periodically do a review of overall staff morale and mental health and provide mental health days to all staff to give everyone a chance to recharge. This year, for example, we added (3) Wellness days to our end of year break.
• Work/ Life Balance :WITNESS believes in creating a healthy work environment in which flexible schedules are available, we also understand that sometimes an employee may just require a few hours to take care of personal issues in which case they can adjust their hours to make up for the time instead of taking a full day of leave. Both are allowable once agreed upon with the departmental supervisors.
• Mental Health Policy: WITNESS feels that all employees should feel supported both physically as well as mentally while they are at work and realizes that many times the issues that we deal with, the materials that we watch and the events surrounding some of the work that we do, can lead to feeling unwell and not in a good space.
  Should a situation arise in which an Employee requests support on mental health, WITNESS will award (10) days of WITNESS paid leave.
• Sabbatical Leave: common in educational institutions, is unusual for nonprofit organizations. WITNESS offers this policy because we believe that it will help our long-term Employees develop new insights, greater knowledge, and better skills. All of these inevitably aid our programs and WITNESS.

Sabbatical Leave is with full pay(up to 10 weeks) and benefits currently elected by the Employee, and eligibility begins upon completion of ten (10) consecutive years of employment at WITNESS.

• Professional Development: WITNESS also provides several professional development and growth opportunities for our staff through the HR professional development budget.

Reports to: Program Leads

Start Date: ASAP

Principle Relationships: Program Leads, Finance team, HR, IT Team

Title: Program Administrative Assistant- Region

APPLICATION DEADLINE: Applications accepted on a rolling basis until the position is filled; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond inidually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls.

WITNESS is a global human rights organization and aims to build an inclusive workforce that is reflective of the communities we work with. We are interested in building a talented team that brings their true selves with erse backgrounds, cultures and perspectives. We are interested in receiving applications from those who are marginalized and underrepresented.

WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and iniduals protected by any other statuses under international federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply.

Administrative Assistant, SFG

Job Category: – Insurance Operations

Requisition Number: ADMIN004680

Description

Location: Chicago, IL; Des Moines, IA; Fargo, ND; Sioux Falls, SD or Remote

Job Summary:

Assist Senior Management in administrative and office support duties.

Essential Functions:

• Administration of Senior management’s mail, files, correspondence and Outlook calendar including: distributing and filing correspondence, monitoring Outlook calendars and maintaining email files, as well as scheduling meetings and preparing materials for the executive and other department managers.
• Receive phone calls for Senior Management as necessary and respond to calls and resolve concerns as appropriate.
• Assist with expense reporting and corporate credit card statements.
• Gather data, compile and distribute departmental reports as assigned.
• Manage meeting preparations; including room set up, food/beverage order, prepares and distributes meeting materials and agendas.
• Handle confidential material and maintain confidentiality on all matters.
• Assist with PowerPoint presentations.
• Coordinate travel and events for group and guest accommodations.
• Take and distribute minutes at meetings when necessary.
• Research and gather information on local venues to be used for meetings and dinners. Support corporate events and work with external vendors to plan events on behalf of the company.
• Assist with special projects and temporary assignments.
• Requisition supply orders as needed.
• Commitment to embrace Sammons Financial Group Companies shared values (Respect, Accountability, Integrity, and Openness)
• As stated within the Company Attendance and Punctuality policy, regular attendance is required and expected in order to meet the business service levels and workflow demands.

Qualifications:

• High School Diploma required
• Bachelor’s Degree preferred
• 3-5 years’ office experience preferred
• Strong organization skills
• Strong relationship building skills
• Must have excellent Microsoft Office skills (PowerPoint, Excel, Word (Adobe for legal department support)
• Strong communication and presentation skills
• Must be able to learn and retain details of job procedures quickly and ability to prioritize and meet deadlines
• Pay Range for Administrative Assistant: $33,441 – $69,668: Range includes data points from multiple labor markets. Specific range is dependent on the labor market where the incumbent will be hired to perform the position. Starting salary is dependent on candidate qualifications and experience. For a narrower salary range specific to your labor market, please inquire.
• Sammons Financial Group offers incentive programs for defined goals subject to eligibility and performance. Monetary rewards are based on inidual and/or overall company performance.
• Our competitive benefit package includes: Health, Dental, Vision, Company Paid Retirement, PTO and Holiday Pay.
• Due to the financial nature and level of accountability of this position, a credit and criminal background check is required – The Fair Credit Reporting Act requires Sammons Financial Group Companies to notify you that, as a routine part of processing this application for employment, Sammons Financial Group may request a consumer report on you to verify all information contained in this application. Such report may include information about work-related behaviors, performance, character, general reputation, and personal characteristics, in addition to information about your previous employment, education, credit history and criminal records

Junior Administrative Assistant

• People Ops
• Remote job

Job description

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for a Junior Administrative Assistant to join our team. You will be responsible for managing and supporting the execution of personal and professional projects for the Operations Team. This role will work across multiple departments.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the CEO and Executive Assistant to execute personal and professional projects for the CEO and Operations Team
• Assist with accounting functions and expense reconciliation
• Assist and lead HR support functions, as needed
• Back-up Executive Assistant, as needed
• Help with planning corporate events and travel

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an inidual.

(*) Compensation – We want to work with the best people in the World and compensate accordingly.

(*) Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it.

(*) Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified iniduals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Executive Assistant

at Saga Education

Remote

Employment Status: Full-time

Reports to: Chief People & Culture Officer

Anticipated compensation: Starting at $66,800; Commensurate with experience

Who We Are

Saga Education is a national nonprofit aimed at confronting educational inequity by supporting historically marginalized schools and their students. Saga Education has dedicated itself to providing high-impact, in-school math tutoring in partnership with public high schools. Since our founding in 2014, Saga Education and our AmeriCorps Member Math Fellows have served over 22,600 students across Chicago, New York City, Washington, D.C, Providence, RI, Charleston, SC, and Broward County, FL.

For more information about Saga Education’s mission, please visit us at

The Work and Why it Matters

Educational inequity doesn’t have to be a fact. We know every student is capable of earning success in school and in life, but often do not receive the inidualized support they deserve. Implementing academic interventions that address the inequities faced by historically marginalized students continues to be one of our nation’s most urgent challenges. While educators, and students alike, have experienced many unprecedented challenges recently, educators continue to report that their top concern is students falling behind in math. This concern is heightened for educators in high-poverty districts who predominantly teach Black or Latinx students.

At Saga Education, we leverage the best of technology and human instruction to maximize learning, to improve student confidence, and to help students feel connected to a caring adult in school. Now more than ever, we need talented, caring, and capable people, committed to supporting our students in their academic and social development.

Position Overview

The Executive Assistant will provide a full range of administrative and organizational support for four members of the Executive Leadership Team. This role will tentatively spend 25% of its time with each member of the Executive Leadership Team. The Executive Assistant will interact with a erse group of high-level external contacts, including the Board of Directors, donors, and external representatives.

Responsibilities

• You will accompany Executive travel 15% – 20% of the time
• You will handle confidential and sensitive correspondence that requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative
• You will manage schedules, calendars, travel, and receipts for the Executive Leadership Team
• You will compose confidential and sensitive correspondence dealing with issues and subject matters
• You will create presentations that support the work of the Executive Leadership Team
• You will manage communication for external stakeholders, board members, and internal cross-functional teams
• You will document, and maintain leadership meeting minutes
• You will design, implement, and support departmental policies and procedures

Competencies

• Action-Oriented – You take on new opportunities and have a solutions-oriented approach
• Communicates Effectively – You deliver clear, multi-mode communication to various audiences
• Interpersonal Savvy – You relate opening and comfortably with erse groups
• Nimble Learning – You use both successes and failures to actively learn new lessons

Experience & Qualifications

• You have 3-5 years experience supporting executive leadership teams, required
• You are proficient in G-Suite, Office tools, and applications, required
• You have project management experience, preferred
• You have experience using or knowledge of Robert’s Rules of Order, preferred

Benefits

Saga Education offers a competitive salary commensurate with experience, a comprehensive benefits package, generous PTO, as well as opt-in programs such as 401k retirement plan, flexible spending account (FSA), and discounts through ADP’s LifeMart. Saga Education will provide company-owned technology when applicable.

Saga Education provides equal employment opportunities to all employees and applicants.

People from all erse backgrounds are strongly encouraged to apply. Thank you for applying to Saga Education.

Executive Assistant

Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the erse world of women filmmakers and their stories. We are one of the leading advocates for women making movies, and we proudly support women producers and directors from the beginning, planting the seeds for a erse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards. We are deeply committed to ersity and inclusion it’s part of our DNA.

Description of the Role

WMM is seeking an Executive Assistant to work directly for the Executive Director and the Managing Director. The primary responsibility of this position is to assist the ED and MD in any and all areas of their jobs.

The position is currently remote but might require in-person presence in the future. We are ideally seeking applicants from the NYC Metro region, but we will consider qualified applications from other geographic locations.

Duties include but are not limited to:

• Execute a wide-range of administrative tasks as needed by the ED and MD;
• Maintain files and confidential data for ED and MD;
• Schedule meetings and coordinate agendas, itineraries and travel arrangements for the ED & MD;
• Responsible for ensuring inidual donor thank you letters are sent out in a timely fashion;
• Assist with Development research and support;
• Perform research projects as assigned and collect information required for meetings, lectures, or reports;
• Assist ED in her function as Board liaison to the organization and assist in arrangements for board meetings; including taking minutes and distributing them;
• Database maintenance and data entry as needed;
• Assist with contract management and contract renewals as needed; and
• Takes on special projects as needed.

Required Qualifications

• Experience as an executive assistant or other relevant administrative support experience.
• A commitment to the mission of Women Make Movies.
• Technically savvy and undaunted by new software or applications.
• Experience the Microsoft Office Suite.
• Ability to thrive, multitask, and meet deadlines in a quickly changing environment.
• Detail-oriented.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to keep track of details for multiple projects and deadlines at once, while working remotely.
• Strong interpersonal skills, and an ability to keep organizational confidences and maintain positive working relationships with a variety of partners and contacts.

The following qualifications are a plus

• Experience with Salesforce;
• Experience with Development or an interest in this area; and/or
• Experience with Excel and an inclination for data analysis.

Time Schedule

• 20 hours per week with possibility for growth

Compensation

$20-24/hr depending on experience.

Women Make Movies is an equal opportunity employer and encourages women of color, LGBTIA, and older women to apply.

Professional Level: Assistant

Minimum Education Required: 4-year degree or relevant experience