Executive Assistant

Virtual Req #6561

About Us: Prometric is a leading provider of technology-enabled testing and assessment solutions to many of the world’s most recognized licensing and certification organizations, academic institutions, and government agencies. We support more than 7 million test takers annually at our testing locations in 180 countries around the world. With over three decades of experience working with clients of all sizes across a multitude of industry sectors, our mission is to design and deliver the highest quality and most innovative testing solutions anytime, anywhere.

Job Overview

This remote position will be responsible for supporting the CPTO and CAO and performing many administrative duties. The selected inidual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This inidual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Job Description

• Assist leaders in scheduling meetings including international time zones.
• Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
• Serve as a point of contact for potential clients and vendors.
• Support departmental needs by ordering supplies and equipment.
• Maintain organizational chart for the department.
• Assist with onboarding for new hires.
• Coordinate, book, and modify travel arrangements as appropriate.
• Process invoices, purchase orders, and expense reports.
• Sets up and maintains files.
• Create and maintain department information corporate website.
• Record team meeting minutes as required.
• Maintain correspondences and transaction files including those of a confidential nature.
• Analyze and prepare data on time as needed (i.e., reports, presentations)
• Perform accuracy checks of work independently and effectively.
• Organize special projects.
• Screen incoming calls and direct them to the appropriate person.
• Review incoming mail and email to ensure an expeditious flow of work.
• Organize offsite meetings as needed.
• Maintain leave and travel calendar for the department.
• Other duties variable duties reasonably required.

Required Experience:

• Ability to handle confidential material and maintain sensitive data.
• Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
• Strong organizational skills and attention to detail are critical.
• Outstanding written and verbal communication skills are required.
• Experience interacting with senior-level clients and prospective-level contacts.
• Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Basic knowledge of computer systems and internet search skills are required.
• Outstanding keyboarding ability.
• Must be self-directed and able to meet deadlines with minimal supervision.
• Positive and professional image and interaction with employees and clients
• Prior experience supporting C-Suite Executives.

Prometric is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, and local law.

Other details

• Pay Type Salary

Title: Executive Assistant

Location: Remote, United States

Type: Full Time

Workplace: remote

Category: Executive Admin

Job Description:

SmartBug Media is the full service digital agency of choice for organizations looking to create resilient growth across the entire customer lifecycle. From marketing to sales, revenue operations to customer success, and e-commerce to integration, SmartBug combines sound strategies and technology with top talent to de-risk the future and set the course for continued success. As a fully remote team of over 300 professionals, we believe in delivering exceptional work without compromising work/life balance, no matter where you are. Recognized globally, we’ve made the Inc. 5000 list seven times, the Adweek 100 four years running, and won numerous Comparably awards for our culture and leadership. We’re not just HubSpot’s highest-rated partner worldwide but also a two-time HubSpot NA Partner of the Year and proud Elite Partner. Add to that our Master Elite partnership with Klaviyo and our proud partnerships with Shopify and Google.

Job Summary:

SmartBug is seeking an Executive Assistant to provide administrative support to the SmartBug executive leadership team. The inidual is accountable for details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced, professional, fully remote environment. Must have strong communication skills and proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and screen and prioritize communications and opportunities from external and internal sources. The right candidate will proactively anticipate needs to support a variety of administrative functions for executive leaders and the leadership team, including coordination of activities and ensuring timely flow of information to and from the executive office, in a time-sensitive, accurate, and confidential nature using discretion and diplomacy.

The inidual must possess a dynamic, high-energy, flexible personality in conjunction with strong initiative, excellent judgment, and critical thinking skills, excellent interpersonal skills, as well as strong verbal and written communication skills are a must. Demonstrated ability to collaborate effectively with a broad range of iniduals and groups within the organization and externally is a must.

The inidual must have experience with document management and/or shared filing systems and be proficient in working with documents and contract templates and related software tools. This position requires a thorough knowledge of company operations, policies, procedures and the ability to handle information of a highly confidential and critical nature. This role will be great for an inidual who is a fast learner, adaptable, proactive, able to solve problems quickly, and enjoys working in a remote environment.

What You’ll Do:

• Provide administrative support for multiple executives in a corporate environment, including the C-suite and other executives and members of the leadership team as needed
• Manage multiple projects independently from beginning to end
• Proactively manage calendars, correspondence, travel, expenses, and TRAVEL”>meeting organization
• Draft documents and relevant notifications, communications, and other such matters related to business and legal affairs
• Responsible for collecting and organizing a high volume of data and information, and maintaining relevant databases
• Gather and analyze data and prepare reports as requested by c-suite / leadership team
• Attend TRAVEL”>TRAVEL”>meetings, assist with agendas, and follow up on action items with relevant team members and stakeholders
• Assist in planning team-building events, networking opportunities, holiday celebrations, and company-wide events
• Manage requests and special projects as needed and perform all other duties as assigned
• Other tasks and duties as assigned and as related to the operation of the business and support of the executive leadership team

What You’ll Need – Requirements:

• Minimum three years’ Executive Assistant or Legal Assistant experience required
• Excels in exercising sound judgment and professional behavior and demonstrated interpersonal skills with internal and external senior-level leaders
• Proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Must be a self-starter and have the ability to spearhead projects
• Extremely organized, proficient time management ability to manage conflicting priorities without loss of composure
• Strong business acumen and reasoning ability
• Utilizes time efficiently and meets challenges with resourcefulness
• Works and interacts with understanding, alignment, and commitment and follows through on commitments and agreements
• Contributes to building a positive team spirit, displays courtesy and sensitivity toward the needs of others
• Continuously strives to build knowledge and skills required to support the needs of the business
• Superior computer skills. Adept at Google Workspace, MS Word, Excel & PowerPoint
• Proficiency with Adobe Acrobat, electronic signature software
• Comfortable with technology and learning new tools

Personal Qualifications:

• A positive person who is accustomed to a fast-paced environment
• A highly organized, detail-oriented, and reliable professional who can work independently
• A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow
• A multi-tasker, who exhibits a high degree of initiative, integrity, and the ability to craft creative, pragmatic, and effective solutions
• A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness, and a strong sense of pride in accomplishing a wide range of tasks and goals
• A talented and caring colleague who displays good judgment, inspires confidence, and handles sensitive matters with absolute discretion
• An excellent sense of humor and a strong desire to help others within the organization

What We Offer – Perks!

• Annual Salary between $65,000 – $75,000 DOE
• Health insurance with company contribution
• Paid maternity and paternity leave
• Paid vacation
• Paid time off
• Unlimited sick time
• 4-week paid sabbatical every 5 years of employment
• Monthly remote work allowance
• 401(k) with employer matching
• Flexible spending plan
• Company-funded short-term disability and life insurance
• Long-term disability
• Annual leadership conference, SmartBug Palooza
• Training budget
• The flexibility of working remotely

Administrative Coordinator

REMOTE EST/CST PREFERRED

Overview

PLACEMENT TYPE:

Temporary

SALARY (USD):

$25-28 per hour W2

START DATE:

06.14.2024

One of Aquent’s leading entertainment client’s is looking to add an administrative coordinator to their growing team. This talent will be responsible for typical admin responsibilites but will have a strong emphasis on handing all accounting and financial tickets through Concur. This position is remote but it is expected that the talent will sit in EST or CST time zones. The assisngment will be 10 months long. If this sounds like something you are excited about and would be a good fit for, please apply today!!

Responsibilities:

– Vet and approve Concur expense reports consisting of miscellaneous out of pocket expenses to ensure expenses align with company policy, are appropriate for the assignment, contain event coding and are fiscally responsible, not exceeding industry standard costs. – Must be able to dicern if expenses that do not align with policy or corrections must be sent back for employeereview providing appropriate policy information and direction. – Complete approval of submitted expense reports is required within 10 days of submission. – Reimbursement of submitted expense reports is required within 30 days of submission. – Vet submitted timesheets for per-diem and laundry stipend reimbursement per company agreements, ensuring accurate reimbursement of per-diem days and laundry stipends as defined by event assignment and trip dates. – Tracking and innitating reimbursement of submitted per-diem & laundry charges is required within 10 days of trip end date. – Ensure communications on policy are clear, concise, and consistent. – Assist staff with Expense report and P-Card report submissions providing training on process and policy. – Assist Team management with supporting travelers who are experiencing issues creating and setting up the Global Travel profile and MyID Two Factor Authentication Accounts, ensuring travelers can self-book all travel needs within the guidelines of the company. – Must demonstrate ability to perform tasks under tight deadlines, work independently and manage simultaneous projects. – Strong computer experience with a proficiency in Windows based PC applications such as Excel, Word, PowerPoint, and Outlook. – Strong organization and planning skills. – Flexibility to alter shifts/days off to accommodate projects and departmental objectives. – Must be willing and able to adapt to a constantly changing environment. – Knowledge of accounting procedures and policies.

Possesses the following soft skills:

– Multi-tasking – Organization – Detail oriented – Ability to manage priorities

Required Education:

– High School Diploma required

The target hiring compensation range for this role is the equivalent of $25.20 to $28.00 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

This legendary company has entertained, informed and inspired people around the globe for over 90 years. Named one of Forbes top companies to work for year over year, this is where dreams really do come true.

Whether you’re looking to create, support business growth and development, work behind-the-scenes on your favorite TV shows or upcoming movies, or anything in-between, this is your opportunity to start the next chapter of your career story and help create the exhilarating experiences this company is known for worldwide.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Executive Assistant

locations

Remote – United States

Mississauga, Ontario

Full time

Join a team dedicated to supporting the crucial mission of improving health outcomes.

At Merative, you can apply your skills – and grow new ones – with colleagues who have deep expertise in health and technology. Merative provides data, analytics and software for the health industry. Our clients include providers, health plans, employers, life sciences companies and governments around the world. With industry-leading products and focused innovation, we help customers improve decision-making and performance so that together, we drive real progress in health. Learn more at merative.com

Reporting directly to the General Manager of Merge, the Executive Assistant provides comprehensive support by managing the schedule, facilitating communication, and assisting in decision-making processes. The Executive Assistant will work closely with the GM to ensure their success and the smooth running of senior leadership functions. The ability to prioritize effectively, and a commitment to TRAVEL”>meeting deadlines are essential. Additionally, this role will support the other members of the senior leadership team on travel arrangements, expenses, and other support as needed.

Responsibilities:

• Calendar Management: Manage and prioritize schedules, TRAVEL”>TRAVEL”>meetings, and work items across various time zones.
• Travel and Expenses: Make travel arrangements and agendas. Complete expense reports in alignment with all company policies, procedures & systems & deadlines. Support other members of senior management, as needed.
• Merge Business TRAVEL”>TRAVEL”>Meetings: Organize and schedule TRAVEL”>TRAVEL”>meetings, prepare and distribute agendas and supporting materials, ensure timely communication and deliverables with the Merge leaders, and manage all logistical arrangements to ensure seamless execution of TRAVEL”>TRAVEL”>meetings.
• Staff TRAVEL”>TRAVEL”>Meetings: Arrange and coordinate TRAVEL”>offsite TRAVEL”>TRAVEL”>meetings, staff TRAVEL”>TRAVEL”>meetings, events, and other TRAVEL”>gatherings.
• Communication Management:This includes organizing phone calls and emails, responding to queries, and distributing information. Facilitate communication between the GM and internal/external stakeholders (e.g., local town hall events for employees).
• Handle and manage confidential correspondence, ensuring the security and discretion of sensitive information.
• Plan employee engagement activities when visiting office locations (i.e. scheduling, organizing catering, working with local team to prepare facilities, key TRAVEL”>TRAVEL”>meetings, etc.).
• Other duties and special projects as assigned.

Requirements:

• Bachelor’s degreeor commensurate experience required.
• 5 + years’ experience supporting C-Level executives in a corporate setting.
• Proven success in project coordination.
• Strong communication and problem-solving skills.

• Ability to multi-task, prioritize, have a sense of urgency, and work on many concurrent tasks.
• Strong interpersonal & communication skills – verbal & written, ability to communicate with all levels of staff, peers, senior management in multiple time zones and geographies.
• Strong knowledge of MS Office, including Outlook, PowerPoint, Excel, Word, and other office automation workflow tools.
• Good analytical ability.
• Ability to make sound decisions and anticipate situational needs.
• Ability to handle confidential materials with appropriate level of discretion.
• Open to travel 10-15% as needed.

Remote Administrative Assistant – Technology Integration Group

Remote, United States

Description

Awarded Inc. Magazine’s Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses – and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you’re someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It’s been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Administrative Assistant at AccountingDepartment.com plays a pivotal role in coordinating the operations, procedures, and resources of the Technology Integration team to enhance organizational effectiveness and streamline workflow. This position demands clear and professional communication with both internal and external clients. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are crucial. The ideal candidate possesses a passion for assisting others, thrives in a dynamic environment, and exhibits proficiency in technology.

There will be ample amount of training provided for this position, as we realize some responsibilities are unique to AccountingDepartment.com. This is a great opportunity to develop a unique set of competencies and talents to add to your skillset toolbox!

Essential Duties & Responsibilities:

• Calendar Management: Schedule appointments, TRAVEL”>TRAVEL”>meetings, and events across departments
• Inbox Management: Assist the team in managing email correspondence
• Password Management: Maintain and manage passwords for third-party applications
• Call Management: Attend calls, verify call notes are documented properly, and take call notes when necessary
• Reporting:
  • Maintain scorecard reporting and analytics
  • Reviewing issue logs against requests to confirm all documentation is up to date
  • Update budget vs. actual reporting
• Technology Support:
  • Assist with zoom management and notification requests in Technology related rooms
  • Assist with application reconnections
• Administrative Support: Assist with administrative tasks related to fintech implementations
• Status Updates and Documentation:
  • Update teamwork for client updates and follow up on tech projects with client or internal staff
  • Update 3rd party app tracking database
  • Update internal wiki for documentation
  • Keep track and notify clients of license requirements related to fintech
  • Submit special project requests and update internal documentation
• Process Improvement: Look for efficiencies where possible to enhance current processes
• Other projects as assigned

Essential Skills & Experience:

The ideal Administrative Assistant will have minimum 2 years of experience in an administrative role, within a highly tech savvy environment.

• Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
  • G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
  • R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
  • I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
  • T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
• Excellent verbal and written communication are essential
• Exhibits self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
• Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly in a fast-paced, ever-changing environment.
• Experience with AI (prompt engineering) or eagerness to learn
• Strong technical skills. Savvy in Microsoft Office (Outlook, Word, Excel).
• Proficient in working independently in a virtual environment. Comfortable interacting on webcam
• Keen attention to detail and high level of accuracy
• Strong customer service skills with both internal and external customers
• Displays emotional intelligence and the ability to work well with various personalities

Minimum Education & Training Required:

• High school diploma

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC

The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Compressed work week option available
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Participation in a company wide annual bonus incentive plan
• $25 monthly internet stipend
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

Executive Assistant

US – Remote

People

Full-time

Remote

OUR STORY:

Quince was started to challenge the existing idea that nice things should cost a lot. Our mission was simple: create an item of equal or greater quality than the leading luxury brands and sell them at a much lower price.

OUR VALUES:

EVERYONE SHOULD BE ABLE TO AFFORD NICE THINGS. Quality shouldn’t be a luxury. We’re proud of our mission to bring the world’s highest quality goods to people at affordable prices.

QUALITY IS MORE THAN MATERIALS. True quality is a combination of premium materials and high production standards.

WE FOCUS ON THE ESSENTIALS. From the perfect crewneck sweater to hotel quality sheets, we’re all about high quality essentials that bring enjoyment to daily life.

WE’RE INNOVATING TO MAKE UNREAL PRICES A REALITY. Our uniquely developed factory-direct model lets us offer exceptionally high quality goods for much lower prices than our competitors.

ALWAYS A BETTER DEAL. We believe in real price transparency, for both our customers and factory partners. This way, everyone gets a better deal.

FAIR FACTORIES. We are committed to working with factories that meet the global standards for workplace safety and wage fairness.

OUR TEAM AND SUCCESS:

Quince is a retail and technology company co-founded by a team that has extensive experience in retail, technology and building early stage companies. You’ll work with a team of world-class talent from Stanford GSB, Wish.com, D.E. Shaw, Stitch Fix, Urban Outfitters, Wayfair, McKinsey, Nike etc.

THE IDEAL CANDIDATE:

The ideal candidate is a self-starter, problem-solver and successful in combining technology and data into best-in-class outcomes. The candidate is energized by solving complex business problems and consistently effective in making high-judgment decisions at rapid pace amidst the frequent ambiguity that comes with charting a course of action with no precedent. Moreover, the ideal candidate is energized by an environment where strategy, innovation and decision-making are intentionally distributed, where candor, speed and data are highly valued and colleagues at all levels hold each other to unusually high standards on behalf of Quince customers.

The Executive Assistant will provide comprehensive administrative support to multiple Executives across the Quince Leadership team. This role requires exceptional organizational skills, the ability to manage complex schedules, and the discretion to handle sensitive information. The ideal candidate will be resourceful, proactive, and capable of building strong relationships across the organization.

Ker Responsibilities:

• Organization & Time Management:
• Maintain a high level of organization and attention to detail to ensure accuracy in communications, reports, and scheduling.
• Coordinate multiple calendars simultaneously, ensuring efficient time management for all executives.
• Manage complex schedules across multiple leaders and time zones, resolving conflicts and prioritizing tasks effectively.
• Resourcefulness & Initiative:
• Work independently with limited information, exercising discretion in all tasks
• Anticipate the needs of executives and provide solutions before issues arise
• Proactively identify and implement solutions to improve processes and efficiency
• Rapidly build strong rapport and trust with multiple leaders, facilitating quicker delivery of results
• Communication & Interpersonal Skills:
• Demonstrate strong verbal and written communication skills, able to write and relay information clearly and concisely
• Exhibit strong business acumen and professionalism when representing leaders internally and externally
• Build and maintain strong relationships across the organization, leveraging high emotional intelligence to navigate complex interpersonal dynamics
• Complexity & Problem Solving:
• Proactively identify and resolve challenges with limited discretion
• Thrive in an ambiguous and fast-paced environment, adapting to changing priorities and demands
• Handle sensitive information with the utmost confidentiality and professionalism
• Utilize strong analytical and independent decision-making skills to support executive needs
• Comfortable working against shifting and competing priorities, maintaining focus and efficiency

Qualifications:

• Requires a Bachelor’s degree, Master’s Degree preferred.
• Minimum of 4 years of experience as an Executive Assistant supporting Executives across multiple domains, preferably in a fast-growing tech environment
• Proficiency in high-volume proactive scheduling, coordinating global travel & expenses
• Exceptional organizational and time management skills
• Ability to manage multiple tasks and priorities simultaneously
• High level of attention to detail and accuracy
• Strong interpersonal skills and ability to work both independently and as part of a team
• Professional demeanor and discretion with confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools

Quince seeks to build high-performing teams of people from various experiences and backgrounds who can collectively push our company into new realms. We seek a erse pool of applicants and consider all qualified candidates regardless of race, ancestry, color, gender identity or expression, sexual orientation, religion, national origin, citizenship, disability, Veteran status, marital status, or any other protected status. If you have a special need or disability that requires accommodation, please let us know.

Security Advisory: Beware of Frauds

At Quince, we’re dedicated to recruiting top talent who share our drive for innovation. To safeguard candidates, Quince emphasizes legitimate recruitment practices. Initial communication is primarily via official Quince email addresses and LinkedIn; beware of deviations. Personal data and sensitive information will not be solicited during the application phase. Interviews are conducted via phone, in person, or through the approved platforms Google Meets or Zoom—never via messaging apps or other calling services. Offers are merit-based, communicated verbally, and followed up in writing. If personal information is requested to initiate the hiring process, rest assured it will be through secure and protected means.

Executive Assistant

Fully Remote

Position Function:The Executive Assistant reports directly to the President & CEO and is responsible for providing executive administrative support for the President & CEO. At times, the executive assistant will help to support the NFF Management Team. This work requires close coordination with the US Forest Service, the NFF Board of Directors, and the Management Team directly aligned and as directed to promote the vision of the President & CEO and the success of the Management Team.

Position Duties and Responsibilities:?The Executive Assistant will:

• Completes a broad variety of administrative tasks for the President &CEO including managing an extremely active calendar of appointments.
• Accurately complete expense reports.
• Preparing email and communications that is sometimes confidential.
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Preparing and compiling document for travel-related meetings, working with appropriate PMs when necessary.
• Prepare dossiers for Board prospects identified by the Board Nominating & Governance Committe and President & CEO.
• Operate as staff lead for Board Nominating & Governance Committee to provide coordination and communications with Committee and the NFF President & CEO in cultivating and managing Board prospects and maintaining Board Recruitment Pipeline. Create and maintain efficient records of candidate background information, outreach, and interactions.
• Work with new Board members on their USDA applications and submit those applications at least once a year.
• Gather and organize Board materials for four Board meetings per year.
• Organize, in coordination with the President & CEO, Board Meeting logistics (room setup, catering, technology, manage RSVPs, etc.) in advance of two in person Board Meetings.
• Work with the President & CEO, the Board, and NFF staff to ensure adequate resource materials are generated to advance strategic priorities and enhance execution of Presidents vision and Management Team strategic efficacy.
• Maintain communication contact records for President & CEO within the appropriate databases.
• Serve as back up to Office Coordinator on mail and phones, when the Office Coordinator is not in the office.
• Complete other duties as defined by the President & CEO.

Location:The location for this position can be flexible throughout the US. This position is a remote/work-from-home position, and requires reliable internet access and a dedicated workspace.

Compensation:The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position. New staff generally start around the 35th percentile of the range percentile to ensure internal salary equity.

Requirements

Education and Qualifications:The NFF expects the Executive Assistant to possess the following educational and/or experiential qualifications:

• Degree in related field or demonstrated extensive professional experience.
• A minimum of three years related administrative experience at the corporate level.
• A minimum of 2 years of experience in travel booking and supervisor schedule management.
• Proven experience in Microsoft Office, Word, Excel, and PowerPoint including the preparation of statistical reports, spreadsheets, visual media and presentation aids, correspondence and memoranda.
• Commitment to the mission of the NFF.
• Must be authorized to work in the United States.

Abilities and Skills:NFF expects the Executive Assistant to possess the following abilities and skills:

• Ability to effectively identify all components of a task, prioritizing and balancing them against the schedule of the President & CEO and Management Team, as well as overall organizational needs.
• A solid business sense coupled with budgeting expertise and a propensity towards strategic thinking and planning.
• Committed to working collaboratively cross-departmentally.
• Ability and willingness to travel domestically within the US up to 30% of the time to support the needs of the President & CEO.
• Ability to effectively set priorities, while managing a variety of projects and tasks to successful completion.
• Ability to work independently, execute tasks, attend meetings, and manage projects with minimal oversight.
• Ability to work well and be flexible in a team-oriented environment.
• Excellent research and analytical skills with a strong attention to detail.
• Excellent communication skills, with an editorial eye.

Salary Description

$56,000 to $70,200

Administrative Assistant

Apply now

Company Description

Dropbox is a special place where we are all seeking to fulfill our mission to design a more enlightened way of working. Were looking for innovative talent to join us on our journey. The words shared by our founders at the start of Dropbox still ring true today. Wouldnt it be great if our working environmentand the tools we usewere designed with peoples actual needs in mind? Imagine if every minute at work were well spentif we could focus and spend our time on the things that matter. This is possible, and Dropbox is connecting the dots. The nearly 3,000 Dropboxers around the world have helped make Dropbox a living workspace – the place where people come together and their ideas come to life. Our 700+ million global users have been some of our best salespeople, and they have helped us acquire customers with incredible efficiency. As a result, we reached a billion dollar revenue run rate faster than any software-as-a-service company in history. Dropbox is making the dream of a fulfilling and seamless work life a reality. We hope youll join us on the journey.

Team Description

Our Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams thrive by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos.

Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for our Core business. This person will support the Vice President, Product Management & GM. Our Admins are the glue that holds everything together – from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. Youll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

Requirements

• Bachelor’s Degree
• 2+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams
• Ability to juggle multiple projects and priorities at once in an organized manner
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond with a proactive mindset
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale
• Event planning experience

Preferred Qualifications

• Experience working in tech
• Experience working with a product team
• Experience with excel
• Experience traveling with an executive
• Project or program management experience

Total Rewards

US Zone 1

$112,200$151,800 USD

US Zone 2

$101,000$136,600 USD

US Zone 3

$89,800$121,400 USD

The range(s) listed above is the expected annual salary/OTE for this role, subject to change.

Dropbox takes a number of factors into account when determining inidual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. We target most new hire offers between the minimum up to the middle of the range.

Salary/OTE is just one component of Dropboxs total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox uses the zip code of an employees remote work location to determine which metropolitan pay range we use. Current US Zone locations are as follows:

US Zone 1: San Francisco metro, New York City metro, or Seattle metro US Zone 2: Austin (TX) metro, Chicago metro, California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Massachusetts, New Hampshire, New York (outside NYC metro), Oregon, Pennsylvania (outside NYC or DC metro), Washington DC metro, and West Virginia (DC metro) US Zone 3: All other US locations

Dropbox is a Virtual First company and is open to hiring candidates in all authorized locations. However, for this role, the locations posted are preferred.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental and vision coverage
• (US Only) Competitive 401(k) Plan with a generous company match and immediate vesting
• Flexible Time Off/Paid Time Off, paid holidays, Volunteer time off and more
• Protection Plans including; Life Insurance, Disability Insurance and Travel benefit plans
• Perks Allowance to be used on what matters most to you, whether thats wellness, learning and development, food & groceries, and much more
• Parental benefits including; Parental Leave, Child and Adult Care, Day Care FSA (US Only), Fertility Benefits (US Only), Adoption and Surrogacy support and Lactation Support

Mental Health and Wellness benefitsFree Dropbox space for your friends and family

Additional benefits details are available upon request.

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).

Title: Administrative Assistant

(Remote) (Remote)

Location: Charlotte NC US

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO and Executive Team to enact company goals and strategies
• Attend company sponsored self-development and team building workshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• Hours: Full-time, 40 hours/week guaranteed.
  • This position operates on a monthly shift rotation, rotating between opening, mid-day, and evening shifts – plus a once/month Saturday shift.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary: $30,000 – $40,000 / year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Executive Administrative Assistant

• Job Category:Sales
• Requisition Number:EXECU002664
• Full-Time
• Remote
• Remote, USA

Job Details

Description

Executive Administrative Assistant

Remote, United States (CT or ET preferred) OneStream Software LLC

Benefits Offered Vision, Medical, Life, Dental, 401K.

Employment Type Full-Time

Compensation $70,000.00 – $80,000.00 (Range applies to US candidates only) + Benefits/Variable Comp./Equity – Range may vary based on experience.

ABOUT THE JOB

OneStream is looking to add an experienced Executive Administrative Assistant (EA) team member to our operations team. In this role you will be the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leadership within our Office of the Customer functions. You will also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The ideal candidate is located in CT or ET time zones.

RESPONSIBILITIES

Primary Responsibilities:

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Senior Leaders schedules are followed and respected. Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the Executive or Senior Leader’s time and office.
• Provides a bridge for smooth communication between the Senior Leaderships office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Senior Leaders updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Senior Leaders bios are kept updated and responds to requests for materials regarding the Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Senior Leadership team.
• Assist with miscellaneous research and purchasing.
• Partner with cross functional partners as appropriate – including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attending staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

QUALITIES OF A SUCCESSFUL CANDIDATE

Formal Education and Certification

• Bachelors degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.

Knowledge and Experience

• 5 to 10+ years of experience supporting C-Level Executives, preferably supporting a Sales department leadership.
• Proven administrative experience and background.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Personal Attributes

• Ability to maintain the upmost confidentiality standards.
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience and interest in internal and external communications
• Attention to detail.
• Legally authorized to work for any company in the United States without sponsorship.

WHO WE ARE

OneStream is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.

OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning. We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day. All in a single, modern CPM platform designed to continually evolve and scale with your organization. To learn more visitwww.onestream.com.

WHY JOIN THE ONESTREAM TEAM

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry specific)
• Strong culture andcamaraderie
• Multiple training opportunities

Benefits at OneStream Software

OneStream employees are passionate, hardworking iniduals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short- & Long-Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

OneStream Software is an Equal Opportunity Employer.

#LI-Remote

#LI-KB2

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Administrative Assistant

• Job Type Contract
• Industry Federal Government
• Language English
• Work Arrangement Remote
• Salary Specialization
• Administration and Clerical
• Security Clearance
• Location Ottawa, ON
• Opportunity Number 16104

Job Description

Join our administrative talent pool!

Our public sector clients are consistently looking for additional administrative support to assist various levels of senior management. If you are currently and administrative professional with federal government experience, are bilingual (English/French), and either hold or are eligible for a Secret security clearance – apply to join our on-going qualified talent pool!

Roles and Responsibilities

• Managing calendars for senior staff
• Coordinating meetings, conferences, workshops, and seminars and arranging for facilities, equipment and services
• Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests
• Composing, editing and verifying a wide range of materials to reflect senior staffs preferences and the awareness of audience reaction are reflected
• Assisting in the preparation of correspondence, reports, statements and other documents
• Maintaining office supplies inventory
• Processing of applications and forms

Qualifications and Skills

• Minimum of 12 months of experience in administration services
• Minimum of 12 months of experience in the federal government
• Bilingual (B/B/B) in French and English
• Hold or are eligible for a Secret clearance

Were an equal opportunity employer committed to increasing ersity and inclusion in todays workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and iniduals with disabilities are encouraged to apply. If you require an accommodation, please review ouraccessibility policyand reach out to our accessibility officer with any questions.

Administrative Assistant, Legal – Remote – Nationwide

Corporate

Full-Time

Sacramento, California

Administration

Remote, Nationwide Seeking Administrative Assistant, Legal

Everybody Has A Role To Play In Transforming Healthcare

If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of iniduals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industrys most challenging situations from the inside.

Join the Vituity Team.At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations:Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Assist the Executive Vice President & General Counsel with administrative responsibilities that include, but are not limited to, calendar management, expense reimbursements, check requests, and initiating payments and tracking of legal invoices either from external law firms or agent fees.
• Assist with coordinating Legal & Compliance Division meetings and activities.
• Assist with reviewing and distributing scanned mail in a timely manner according to procedure.
• Oversee the subpoena inbox and agent notifications in a timely manner and triage documents according to current procedures. Use satisfactory knowledge of various legal areas to properly distribute, identify, and communicate any actions or information regarding documents.
• Correspond directly with providers, law firms, records agencies, etc. regarding subpoenas and appearance requests. Articulate in writing and verbally, Vituitys service of process requirements and other information necessary to prompt appropriate follow up. This includes clarifying case information and/or researching relevant case information online to provide context, e.g., type of case (civil, criminal, medical malpractice, etc.).
• Correspond with providers and insurance companies to report notice of intent to sue letters, lawsuits and/or other professional liability disputes, in addition to, opening case folders in SharePoint or other systems according to procedure.
• Assist with gathering, compiling, and reviewing documents responsive to subpoenas and records requests. This includes auditing documents received to ensure we have complete information and/or following up on any missing documents.
• Assist with maintaining and updating files, documents, and other information as needed to support record keeping responsibilities to include, but is not limited to, engagement letters with law firms, subpoenas, and litigation files according to current procedures. This includes opening and closing case files accordingly, to record metadata.
• Assist with the contract signature process in a timely manner to include verification of officer titles and tracking signature activity.
• Provide Board meeting support to include assistance with attendee logistics such as hotel, travel, and transportation. This role also provides onsite support during meetings to include catering set up and clean up.
• Coordinate Board site visits to connect and educate providers on the governance process to increase transparency. This is an annual responsibility in which all Board members are assigned a number of sites to visit by year end. This role also helps with collecting and summarizing feedback to improve Board communications.
• Support other meetings as assigned to include taking notes and action items.
• Performs related duties as required.

Required Experience and Competencies

• 1-2 years of administrative support required.
• 2+ years of administrative support in the legal field and/or interest in the legal profession preferred.
• Associates degree preferred.
• Knowledge of office practices and general legal matters preferred.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Organized with excellent time management skills.
• High degree of attention to detail.
• Ability to handle confidential material in a sensitive and professional manner.
• Intermediate knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote).

The Community

Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Trainings to help support and advance your professional growth.
• Team building activities such as virtual scavenger hunts and holiday celebrations.
• Flexible work hours.
• Opportunities to attend Vituity community events including LGBTQ+ History, Da de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: Three weeks vacation, Paid holidays, Sabbatical
• Student Loan Repayment Program
• Professional and Career Development Program
• EAP, travel assistance and identify theft included
• Wellness program
• Commuter Benefits Program
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Da de los Muertos Celebration, Money Management/Money Relationship, and more.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Salary range for this role is $22.90 – $28.63 per hour. Please speak with a recruiter for more information.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. We know that when we work together across sites and specialties as an integrated healthcare team, we can exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity appreciates differences; our dedication to ersity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.

Administrative Assistant, Marketing

Fully Remote Irvine, CA Corporate

Job Type

Full-time

Description

ABOUT US:Frasco Investigative Services, a ision of Frasco, Inc., provides unparalleled quality investigations throughout the entire United States. Frasco is a full-service investigation corporation serving the insurance, legal, employment, and entertainment communities. Our client base includes many of the nations largest insurance carriers in the workers compensation, liability, and disability arenas; corporate and independent counsel; risk management for entertainers and public figures; and many municipalities and public agencies. Services we provide include surveillance, statement & interviews, activities checks, background checks, and other investigative endeavors. Through our Frasco Profiles ision we provide national and international pre-employment screening.

Responsibilities:

Collaborate with team members to gather requirements and understand business needs.

Undertake daily administrative tasks to maintain department functionality.

Assisting in trade show coordination, which involves handling promotional item orders, shipping materials and supplies, and coordinating registrations.

Conduct keyword research, optimize on-page content, and secure valuable linkbacks to enhance our websites organic search presence. Compile analytics reports including advertising, SEO, website visits, events, social media.

Create and manage interactive data visualizations and reports for better decision-making.

Schedule social media content and email campaigns.

Engage with online community and handle communications.

Help organize online marketing events (Zoom, OBS, LinkedIn, and Stream Yard).

Update the company website as needed.

Support email marketing campaigns.

Maintain and update the CRM database.

Gather data and prepare marketing content for bi-annual reporting.

Format sales presentations and related documents as required.

Maintain files and databases confidentially.

Requirements

Skills and Qualifications:

Degree in business or marketing preferred; equivalent work experience considered.

Proven experience as a marketing or administrative assistant.

Proficient in MS Office (Excel, Word, PowerPoint).

Familiarity with project management tools (MS Project and MS Planner).

Knowledge of Customer Relationship Management (MS Dynamics)

Knowledge of Content Management System software (WordPress).

Familiarity with data visualizations is an asset (MS Power BI).

Understanding of generative AI for content creation and campaigns.

Experience in a service based B2B company.

Excellent organization and problem-solving skills.

Ability to multitask and prioritize effectively.

Non-exempt/Hourly position

$28-$31/hr

Remote / WFH status / US National

Frasco offers an excellent benefits package for Full-Time employees, including, Health, dental, vision, and life insurance; Paid Time Off, Paid holidays and 401(k) Plan with company match; as well as Ancillary Benefit and Employee Discount Programs.

Join a leader in the investigations industry that is financially stable, is experiencing growth, and whose history spans over 60 years! All replies will remain confidential. EOE

PM18

Salary Description

$28-$31/hr

Executive Assistant

• Waltham / United States
• JB0049073
• Remote

Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world cant wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our inidual and collective dreams come true. The future is ours, and it starts with you.

With more than 7,700+ customers, we serve approximately 85% of the Fortune 500, and we’re proud to be one of FORTUNE 100 Best Companies to Work For and World’s Most Admired Companies.

Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including iniduals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

This role will support ourVP, Customer Success Americas andVice President, Customer Success, EMEA

What you get to do in this role:

• Calendar & meeting management coordinate internal and external meetings including staff meetings, executive briefings, all hands meetings, QBRs and off-site meeting and events. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation. Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews
• Apply discipline and rigor around meetings and ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants
• Handle all travel (flight, hotel, car) arrangements for domestic and international travel
• Expense management duties, which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling and being a point of contact for new hire
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams goals

Qualifications

To be successful in this role you have:

• 4+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude, and approach
• Able to multi-task and juggle multiple calendars, teams and requests
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements Superior communication skills with the ability to work across all levels, internally and externally High level of confidentiality, discernment and judgement
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• Technical wizard with Word, Outlook, PowerPoint, Zoom, Concur Associate degree in Business Administration or related field

JV20

Additional Information

ServiceNow is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

At ServiceNow, we lead with flexibility and trust in our distributed world of work. Click here to learn about our work personas: flexible, remote and required-in-office.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at [email protected] assistance.

For positions requiring access to technical data subject to export control regulations, including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.S. Government for certain iniduals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.S. Government.

Please Note: Fraudulent job postings/job scams are increasingly common. Click here to learn what to watch out for and how to protect yourself. All genuine ServiceNow job postings can be found through the ServiceNow Careers site.

From Fortune. 2022 Fortune Media IP Limited All rights reserved. Used under license.

Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, ServiceNow.

Title: Office Administrator | Executive Assistant – Part Time (Remote)

Location:

• Remote (Any Location)

Category: Operations

Job Description:

Juna Financial’s mission is to empower our team and clients to reach their next level! We are a dynamic and forward-thinking accounting firm dedicated to empowering businesses through cutting-edge finance and accounting services. We specialize in partnering with small and medium-sized enterprises in the technology, biotech, life sciences and professional service industries. Our team is passionate, collaborative, and committed to providing next level accounting solutions.

We believe in providing meaningful career opportunities in a positive, collaborative, and supportive culture. Juna provides ongoing training, support, career growth opportunities and work-life balance.

The Office Administrator/Executive Assistant role is a remote (US based), Part Time (30 hours per week) position that allows for a flexible schedule during business hours (8am-6pm EST).

The Role:

We are looking for a part-time Office Administrator/Executive Assistant who will work directly with The CEO and Operations Manager as well as provide support to the Juna team.

To be successful in this role, you must:

• thrive working behind the scenes
• juggle multiple balls in the air seamlessly
• enjoy being a generalist or “Jack of all trades” with administrative, HR, financial and marketing experience
• be an early adopter of technology and get excited to discover new apps and software
• always work to “make it better” and “go the last 10%”

You are:

• highly organized
• detail oriented
• tech savvy
• proactive
• able to prioritize tasks effectively
• flexible, able to pivot when priorities change
• self directed and able to work with little supervision
• happy to work independently or collaboratively
• an excellent communicator
• able to maintain strict confidentiality
• discrete in handling sensitive information

The Duties/ Main Responsibilities:

Administrative Support

• Document Management
• General administrative support to the CEO
• Develop efficient processes
• Meeting coordination
• Presentation creation
• Coordinate travel
• Create and update policy and procedures
• Manage CRM database (HubSpot)
• Monitor and triage company administrative email addresses
• Special projects as needed

Compliance

• State registrations and reporting as required
• Annual report filing
• 401k administrative coordination
• Manage insurance and other compliance documentation

HR Support

• Employee onboarding/offboarding
• Coordinate employee gifts and celebrations
• Assist the Operations Manager with employee engagement
• General administrative assistance

Sales & Client Support

• Create and maintain proposals, engagement letters, price agreements
• Client administrative onboarding (invoicing, ShareFile set up, HubSpot)
• Update and manage various client and sales reporting

Financial

• Bookkeeping
• Coordinate Juna bill pay and expense management system
• Client invoicing
• A/R Aging
• Report management

Technical Support

• Tech subscription management
• Team “go to” for administrative application issues and troubleshooting
• Liaison to Juna’s IT management company
• Assist with information security management

Marketing

• Assist with marketing activities
• Website updates
• Blog posting
• Social Media post creation
• Newsletter creation and distribution

Accounting Team Support

• Assist with monthly financial statement downloading
• Document management and organization

Required:

• Associate Degree
• 5+ years of experience
• Excellent verbal and written communication skills
• Tech Savvy – a must!
• Experience with: MS Office, Excel, Slack, Google Workspace, QuickBooks Online, ShareFile or other cloud based document retention system, Asana or other project management software, Zapier

We offer:

• Competitive salary, with paid time off (PTO) and company paid holidays
• Comprehensive benefits package including medical insurance, short-term and long-term disability insurance, and a 401k plan with an employer match

• Internet and home-office stipends
• Collaborative team-based work environment
• Career path and advancement opportunities

What our employees love about working at Juna:

Working at Juna is AWESOME! Juna is by far the most collaborative, exciting place I have worked in my career. It’s a great team of professionals that love what they do and do it well. Everyone gets along and has the same mission, to be the best in the field.

Working at Juna is amazing. I feel valued and supported not only with having the tools I need to do my job, but also emotionally. Even though we work remotely, Juna has created a collaborative culture and I genuinely like all of my co-workers.

Juna offers a challenging work environment within the accounting industry while offering the most flexibility and work-life harmony. It’s truly a pleasure working at Juna and even though the team is 100% remote it’s still a very collaborative environment and feels like family.

Commitment to Diversity:

Juna is committed to creating a erse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

Location: United States

Type: Full-time

Workplace: remote

Category: Shared Services

Job Description:

Were looking for an Administrative Assistant to support our executive leadership team.

When you come work with us, heres what youll find:

• Work that is meaningful. We are a fast-paced, deadline-driven consulting firm that only works with nonprofit clients who are essential to advancing the cause of justice, alleviating suffering, and solving the greatest challenges we face.
• Commitment to Anti-Racism, Equity, and Inclusion (AEI). We envision an anti-oppressive workplace that ensures an inclusive employee experience, promotes equitable outcomes for staff, and supports clients to center accessibility and anti-racism in their programs.
• Colleagues you can count on. Kind, dedicated, passionate people who work collaboratively to get things done and help you do your best.
• An organization that embraces change. We strive to improve and adapt and always seek new ways that we can contribute to a just, inclusive, and sustainable world. We are also continually working on making M+R a better place for our staff.

So thats us. Now about the work:

• Reporting to the Chief of Staff (CoS), the Administrative Assistant will assist and support the executive leadership team to include the CEO, CoS, and EVP of WIN with daily administrative support.

Heres what youll be doing in this role:

• Schedule and coordinate meetings, travel arrangements, and expense reports for the Executive Leadership Team (ELT).
• Draft and edit correspondence and reports on behalf of the CEO, CoS, and EVP of WIN.
• Act as a liaison between the CEO, CoS, and EVP of WIN and internal and external stakeholders.
• Organize and coordinate meetings, including sending out pre-meeting materials and agendas, and following up on action items.
• Assist with the execution of special projects and events, including coordinating and collaborating with team members.
• Serve as backup administrative support for other executive leaders as needed.
• Do your part to help us run smoothly, including carefully tracking all of your hours.

Skills and experiences required for this role:

• At least 2 years’ experience in an administrative role.
• Demonstrated ability to communicate effectively with multiple stakeholders.
• Demonstrated ability to manage multiple projects and tasks simultaneously.
• Demonstrated organizational and time management skills.
• Demonstrated ability to succeed in a collaborative and fast paced environment.

We love hearing from anyone who strives to make the world a better place! Not sure if you meet all of the qualifications? There is no harm in applying! We are committed to creating a erse and inclusive environment and strongly encourage you to apply!

Skills and experiences we expect of all M+R employees:

• Demonstrated commitment to anti-racism, equity, and inclusion.
• Demonstrated ability to work collaboratively to gain trust and give respect to others through honesty, integrity, kindness, empathy, and authenticity.
• Acute attention to detail and demonstrated ability to prioritize time to meet deadlines for multiple projects.
• Drive to seek what can be improved and offer ways to fix any potential roadblocks.
• Comfort admitting what you dont know and recognizing that feedback is part of the learning process.
• Ability to communicate persuasively in a way that articulates your ideas and conveys your expertise, whether on the phone, in-person, or in writing.
• Able to work within equitable and inclusive decision making models in moving decisions and initiatives forward.

Skills and experiences that are preferred, but not required:

• Experience with digital tools for collaboration such as Slack, Asana, and Google Apps.
• Prior experience in an agency setting.

Salary and Benefits:

• This is a non-exempt, hourly position. The pay rate for this position is $35.66/hour (expected annual base compensation $74,176). As part of M+Rs commitment to compensation equity and transparency, we have a no negotiation policy. Salary negotiations can introduce bias and perpetuate wage inequality. If your years of relevant experience for this position are more than what is required above, we may offer a higher starting salary to reflect that, and compensation will be discussed more in depth in the initial interview.

We also offer a generous benefits package:

• Three weeks’ vacation, three personal days, and 15 paid sick days;
• Medical, dental, and vision benefits with premiums fully paid for by M+R for inidual employees;
• 401(k) plan with employer match;
• Quarterly discretionary profit-sharing contributions;
• Flexible work schedules and the option to work remotely anywhere within the United States and its territories with broadband internet;
• Annual $1,000 professional development stipend;
• Flexible Spending Accounts for medical, dependent care, and transit.

The fine print: This is a fully remote position to be based in any of the locations where M+R is registered (AZ, CA, CO, CT, DC, FL, GA, ID, IN, KS, MA, MD, MI, MN, MO, MS, NC, NE, NH, NJ, NY, NV, OH, OR, PA, RI, SC, TN, TX, VA, WA, WI, WV and WY), with a preference for candidates who are either based on the east coast or are willing to work Eastern Standard hours. Staff working from an M+R office are required to be vaccinated against COVID-19, and all staff will be asked to provide information regarding their vaccine status. To apply, use the button on this page. No calls please. Our Hiring Process: We aim to be transparent and efficient in our hiring process. Each question you will be asked throughout our hiring process ties directly back to one of the skills and experiences listed above. In each interview, you will be asked to provide examples of these skills and experiences or how you would draw on your experience to handle a scenario commonly found at M+R. Depending on logistics and scheduling, our hiring process generally takes about 4-5 weeks from phone interview to a job offer. We let candidates know after each step in the process, once weve made a decision, whether they are moving forward to the next stage or not, so candidates know the status of their application. Finalists will be invited to an in-person interview experience with select members of the Board. If you need accommodations for this application process or any of the hiring process steps listed above, please email [email protected] or call 202-681-8743. M+R is an equal opportunity employer and all applicants will be considered. As a firm we are committed to being an anti-racist, equitable, and inclusive organization where all staff feel welcomed, valued, and empowered, resulting in meaningful, rewarding, and enriching experiences throughout their careers here. We work to center our AEI values in all aspects of our work, so our culture, clientele, policies, and practices are reflective and affirming of people — inclusive of their race, ethnicity, gender, sexual orientation, gender identity, religion, national origin, disability, veteran status, immigration status, citizenship status, and so much more. We strongly encourage folks from underrepresented backgrounds to apply.

Executive Assistant

Remote– US

Job category:Finance

About NetApp

Were forward-thinking technology people with heart. We make our own rules,driveour own opportunities, and try to approach every challenge with fresh eyes. Of course, we cant do it alone. We know when to ask for help, collaborate with others, and partner with smart people. We embrace ersity and openness because its in our DNA. We push limits and reward great ideas. What is your great idea?

“At NetApp, we fully embrace and advance a erse, inclusive global workforce with a culture of belonging that leverages the backgrounds and perspectives of all employees, customers, partners, and communities to foster a higher performing organization.” -George Kurian, CEO

Job summary

As an Executive Assistant you provide administrative support to a Senior VP and direct staff of Senior Directors and Directors. You provide a wide variety of support which may include research and data analysis tasks, preparation of reports and recommendations, and coordination between departments and outside parties. To be successful you will have strong interpersonal skills to handle sensitive and confidential situations; analytical abilities in order to gather, organize, summarize and report information; and strict attention to detail in creating communications and presentations.

Job requirements

Work closely with Executives and Directors on issues/projects of a highly confidential nature related to employee information, legal matters, and company information; maintain strict confidentiality.

Coordinate and prepare materials including presentations for meetings both internal and external. Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Proofread copy for spelling, grammar, and layout, making appropriate changes. Arrange complex and detailed globaltravelplans and itineraries compile documents fortravel-related meetings for the Senior Vice President. Act as the project and logistic manager for annual executive offsite and Global department meetings. Screen incoming calls and correspondence and respond independently when possible. Schedule calls and meetings. Organize programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating presenters and controlling event budget. Assist with various research projects and/or special projects. Strong written and verbal communication skills. Ability to work with employees of all levels within and outside the company as well as customers, vendors and visitors. Strict attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook. Ability to maintain strict confidentiality. The types of tasks this inidual is responsible for are well defined and utilize and build understanding of standard principals and practices within a team environment. This inidual interacts primarily with their direct manager and the technical team on assigned projects, and may communicate with employees in other functions as required. Regular and detailed direction is provided, as well as on-going review of activities and priorities. The ideal candidate will be an important contributor to team projects.

Education

No prior experience is required. Most new employees in this position have 0-2 years experience.

An Administrative Arts or Technical TradeDegree, or related courses is preferred.

USA and Canada Residents Only:

The base salary hiring wage range for this position which the Company reasonably and in good faith expects to pay for the position in the specified geographic areas or locations, is $87,400 – $122,900. Final compensation will be dependent on various factors relevant to the position and candidate such as geographical location, candidate qualifications, certifications, relevant job-related work experience,education, skillset and other relevant business and organizational factors, consistent with applicable law.In addition, the position may include some of the following comprehensive benefits such Medical, Dental, Vision, Life, 401(K), Paid Time off (PTO), sick time, leave of absence as per the FMLA and other relevant leave laws, Company bonus/commission, employee stock purchase plan, and/or restricted stocks (RSUs).

Title: Administrative Assistant (Remote)

Location: Detroit MI US

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO and Executive Team to enact company goals and strategies
• Attend company sponsored self-development and team building workshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• Hours: Full-time, 40 hours/week guaranteed.
  • This position operates on a monthly shift rotation, rotating between opening, mid-day, and evening shifts – plus a once/month Saturday shift.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary: $30,000 – $40,000 / year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Title: Remote Executive Assistant

Location: Dallas TX US

Job Description:

Zirtual is a work-life balanced company that offers clients experienced, educated remote executive assistants for their personal and professional needs. Our US-based Virtual Assistants (VA) strive to meet and exceed client needs and expectations.

The Virtual Assistant is a vital member of Zirtual. The VA is the main point of contact with clients and will work independently with the clients. The VA will receive support from their assigned Account Supervisor, who will assist the VA & client relationship with plan modifications, questions, feedback on quality, delegation issues, and more.

The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality. The VA is responsible for being the main point of contact for their assigned clients, and being familiar with each client’s needs and preferences. The VA must have consistent and proactive communication with clients and the Account Supervisors. Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client, but around-the-clock availability is not expected. Virtual Assistants send weekly usage reports, respond to all communication within a two-hour response window, maintain detailed and up-to-date client profiles, and follow Zirtual’s best practices for success.

Essential Duties and Responsibilities

• Desired Skills and Attributes:
  • Clear, precise, proactive, and professional written and verbal communication skills
  • Ability to organize and effectively prioritize tasks
  • Ability to multi-task with various programs and learn new programs as required
  • Ability to commit to a minimum of one year with Zirtual
  • Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
  • Capable of responding to stress in a fast-paced environment
  • Strong interpersonal skills and ability to quickly develop working relationships
  • Affable and enthusiastic attitude toward teamwork
  • Internet/Web and computer-savvy
• Qualifications:
  • Associate’s Degree, Bachelor’s Degree, or a minimum of 5 years experience as an Executive Assistant to C-level executives
  • Minimum of 4 years of administrative experience
  • Preferred experience working with C-level executives
  • Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
  • Proficiency with a task management program such as Trello or Asana
  • Preferred experience with a communication program such as Slack
  • Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
  • Preferred experience with an expense reporting program such as Quickbooks or Expensify
  • Preferred experience with a travel management program such as Concur
  • Preferred experience with a social media management program such as Hootsuite and WordPress
  • Preferred experience with AI tools
  • Reliable Internet connection, computer, and phone
  • Typing ability of at least 50 WPM with accuracy
  • Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client

Requirements

• At least 4-5 years experience in a closing sales role
• Demonstrated experience consistently meeting and exceeding quota
• Experience managing the sales cycle across Hubspot or other CRMs
• Hard-working and persistent, ensuring delivery of great and measurable results
• Experience collaborating using remote tools like Slack/Zoom/Google Calendar.
• Ability to work independently and take initiative
• Positive attitude and curious, consultative nature
• Excellent communication skills

Benefits

Compensation

• • You will be compensated as a 1099 independent contractor. VA’s are paid 47% of their client’s monthly plans with monthly pay averaging $1500-$3800 per month depending on the client mix. After 6 months of tenure, VA’s revenue split can increase to 50%.

Title: Temporary Administrative Assistant, CPA List

Location: United States

JobDescription:

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking experienced temporary administrative assistants to assist in creating the Forbes Lists, Accounting.

Requirements:

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills
• Ability to handle outreach to nominated CPAs

The ideal candidate:

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Project management experience
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the accounting field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $30.00 – $30.00.

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes.

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Staff and Applicant Privacy Notice

Notice of E-Verify Participation

Research Administrative Assistant

Remote

Compensation Unspecified

A health and wellness non-profit organization is looking for a Research Administrative Assistant to join their team. In this role you will be working with researchers and scientists

Location:100%Remote! (must be willing to work PST hours)

Salary:Up to 40K (with full benefits)

Requirements:

• 1+ year of administrative experience
• Strong communication skills (written and verbal)
• Experience taking detailed meeting notes
• Interest in recovery/substance use disorder/criminal justice system

Pluses:

• Bachelor’sdegreein social sciences, public health, or similar discipline
• Indirect or direct lived experience with recovery and/or criminal justice system
• Experience with logistics/travelplanning for groups
• Experience managing multiple calendars, using Outlook
• Research experience
• Experience with APA citations for scientific papers

Executive Administrative Assistant

locations

RemoteUS

Full time

With minimal supervision provide the highest level of confidential administrative support to the Executives Office (Position Category E1 E3; 50% or more of the time).

Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executives Office

Act as the Executives liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively

Receive, track and follow up on the resolution of escalations to the Executive

Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate, and timely correspondence

Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information

Support departmental projects by gathering information and tracking status

Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text

Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties

Manage and maintain departments’ records/files to ensure the security and confidentiality of the files

Maintain calendars, schedule meetings, and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:

Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent

Demonstrated ability to support a vice president or above (E1 E3) greater than 50% of the time

Demonstrated ability to represent the executive in a professional manner to internal and external audiences

Type 30 wpm

Demonstrate experience working with confidential and sensitive information

Proficient with spreadsheets, word processing, and presentation applications

Strong verbal and written communication skills

Strong business acumen skills

Ability to meet tight deadlines

Ability to be flexible

Ability to understand and follow department and company policies and procedures

Ability to develop good working relationships across functional areas

#LI-REMOTE

#LI-VISIONCARE

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.

Salary Ranges: $17.00 – $27.50

Data Entry & Benefits Design Specialist

What are we looking for in our Data Entry & Benefits Design Specialist?

Data Entry & Benefits Deisgn Specialist

Pay Range: $22 – $26.00 / hr

Contract Duration: July 1, 2024 – January 31, 2025

Location: Remote (Must work Central Time Zone hours)

Position Overview: As a Benefit Documentation Specialist, you will play a pivotal role in the detailed programming and customization of each customer’s unique ID card. This position involves collaborating with internal teams, ensuring timely updates to contracts, and maintaining the accuracy and integrity of customer documentation.

Key Responsibilities:

• Collaborate with internal subject matter experts to ensure timely updates of contracts.
• Create and update sample prototype documents to assist the contracts team.
• Prepare test plans and conduct system testing to ensure accurate incorporation of document requirements.
• Engage with relevant stakeholders (e.g., business analysts, fillers, regulatory affairs) to clarify document information or correct errors.
• Monitor customer documents to ensure adherence to timelines and deadlines for maintenance and updates.
• Receive and fulfill requests for updates to contract documents.
• Assign customer update projects to relevant internal staff members.
• Review and gather relevant information (e.g., past production, new documents) to complete contract updates.

Qualifications:

• Proven experience in documentation or contract management.
• Strong collaboration skills with the ability to work effectively with internal teams and stakeholders.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Familiarity with system testing and creating test plans is a plus.

Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Administrative Coordinator

• USA
• 49,000-54,000 per year
• Salary
• Full Time

Position Title: Administrative Coordinator / Philanthropy Department

Location: Remote USA

Salary: $49,000- $54,000

Status: Full-time, salaried, exempt

Reports to: Vice President, Philanthropy and Marketing

ABOUT US:

Since 1988, Rainforest Trust has been safeguarding imperiled tropical habitats and saving endangered species by establishing protected areas in partnership with local organizations and communities. With our partners, we have protected more than 51 million acres of vital habitat across Latin America, Africa, Asia and the Pacific. Rainforest Trust is a 501c3 nonprofit organization that relies upon the generous support of the public to successfully implement our important conservation action.

HOW YOU’LL CONTRIBUTE TO OUR MISSION:

• Collaborate closely with the Vice President of Philanthropy & Marketing to manage team communications, handle external correspondence, document departmental minutes, and oversee executive calendar organization.
• Coordinate donor travel and all logistics related to travel as well as event planning and coordination of in-personal and virtual events.
• Support the Philanthropy team in the development of materials for Board Meetings.
• Assist in managing department priorities and projects and provide support to the Philanthropy team with organizing donor materials.

TO SUCCEED IN THIS ROLE, WE’RE HOPING YOU’LL HAVE:

• Strong client orientation by responding to a wide range of inquiries and liaising with erse internal and external stakeholders to coordinate work and information flow. You can successfully generate informational documents tailored for external audiences.
• Robust project management and technical skills. You have a demonstrated ability to prioritize tasks (for yourself and others) and manage stakeholders so that multiple projects can be completed effectively, simultaneously, and on time. You have strong technical experience using MS Suite, G Suite and project management software such as Asana.
• Extensive event and travel planning experience. You possess exceptional skill with travel planning to ensure all travel arrangements and documentation are accurate and complete. You have a keen attention to detail to ensure all event logistics are executed flawlessly.
• Strong knowledge management experience. You can effortlessly organize folders, drives, create SOPs and other essential materials. You can also play a vital role in streamlining processes and projects to achieve departmental objectives.
• Experience providing administrative support for a philanthropy team. You will manage tasks for the VP of Philanthropy and Marketing including approvals, email correspondence, and calendar management. You will be assisting with various other administrative tasks for the department such as assisting with call reports, donor briefings, donor research, helping manage donor outreach, gift processing and meeting briefings. Additionally, you will be helping with the development and mailing out of thank you letters to donors. You have adept writing skills for department record keeping and meeting minutes.

EQUAL OPPORTUNITY EMPLOYER

Rainforest Trust values the ersity of our planet and environment and wants our team to reflect the richness of the global population we serve. We believe that striving to maintain a demographically erse workforce where employees are treated equitably and feel a strong sense of inclusion is not only an ethical imperative but also a key driver of innovation and excellence, enhancing our ability to fulfill our mission of conserving and protecting our natural environment.

We put this belief into action by striving to apply a ersity, equity, and inclusion lens to every aspect of employment, from how we hire and recruit, to how we determine compensation and benefits, to the training and development we offer, and the working conditions we create.

Research shows that while cis-men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks (especially groups that are underrepresented in the conservations field) tend to only apply when they check every box. So if you think you have what it takes, but don’t necessarily meet every single qualification, please still get in touch. We’d love to have a chat and see if you could be a great fit!

We are an equal-opportunity employer and give all qualified applicants consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

WORKING CONDITIONS AND TRAVEL REQUIREMENTS

Rainforest Trust is a remote first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Warrenton, VA and/or Washington DC.

Occasional national and/or international travel may be required for organizational meetings and other events.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information.

ANTICIPATED SALARY

The salary range for this position is $49,000- $54,000 commensurate with experience. This base compensation range represents the anticipated low and high range of wages for this position. Actual salaries will vary and will be based on various factors, such as candidate’s location, qualifications, skills, competencies, and proficiency for the role. Information on other benefits may be found on our Careers Page.

Title: Road Transportation Program Assistant

Location: Remote Remote US

JobDescription:

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1 billion in grants to more than 500 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a erse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase inidual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

About the Drive Electric Campaign

Drive Electric is the campaign to accelerate the global transition to 100% clean electric transportation for people and goods, delivering massive benefits to the climate, health, and the economy. The campaign advances smart government policies to drive electric vehicle and infrastructure supply and demand; engages business leaders to ensure adequate investment in EV production and procurement; and supports erse people-powered coalitions working to advance a cleaner transportation future.

Job Summary

The Transportation Program Assistant will support the continued development, refinement, and delivery of the Drive Electric Campaign (DEC). The Program Assistant will report to the Drive Electric Campaign Director, and will work closely with other members of both teams. This is a full-time, minimum 2-year role, subject to continuation based on performance and need. The position will require a well-organized, detail-oriented, analytically-minded self-starter with strong writing, research, and project management skills. The Program Assistant will have the opportunity to work with partners from leading research and advocacy organizations in the field from around the world. The Program Assistant will work with colleagues across communications, administrative, convening, and grantmaking teams.

Essential Tasks

The position includes the following responsibilities, with other duties as needed:

• Work closely with the DEC Director on a daily basis, helping them carry out all aspects of the campaign’s strategy and implementation, orchestrating the campaign’s schedule and planning essential travels.
• Administrative and content support for remote and in-person DEC funder Steering Committee and partner Advisory Group meetings, including scheduling, content design, facilitation planning, learning agenda, and other tasks as needed.
• Support the origination, development, and delivery of project funding to grantees, contractors, and other programmatic partners.
• Oversee agenda planning for Road Transportation Team’s in-person meetings and other team functions.
• Provide administrative and programmatic support for the buildout of the Leapfrogging Partnership to support transportation electrification in emerging economies, including researching electrification trends, coordinating with in-country partners, and other tasks as needed.
• Project manage virtual and in-person meetings of stakeholders, including scheduling, preparation of agenda, and recording notes, outcomes, and next steps.
• Support the Drive Electric Campaign in preparing content for internal and external partners, e.g. presentations, reporting documents, communications, workshops, etc.
• Help respond to additional information requests from partners, as needed.

Required Qualifications

The successful candidate will have the following qualifications:

• A Bachelor’s degree and 2-4 years experience and/or Master’s and 1 year of experience
• Attention to detail and strong organizational and project management skills
• Excellent written and oral communications skills
• Willingness to be flexible, adaptable, and proactive in a dynamic work environment
• Strong competence in MS Office software and project management tools (e.g., Asana)
• Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
• Ability to work under pressure, prioritize, and multi-task
• Positive, collaborative personality
• A track record of passion for environmental issues (e.g., in coursework or professional history)
• Commitment to the mission and values of ClimateWorks Foundation
• A commitment to a erse, inclusive and equitable work environment

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $65,000 – $70,000 annually

Salary Range (Other US): $60,000 to $65,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values erse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of ersity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a erse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a erse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified iniduals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified inidual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Benefits

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO – 100% coverage for employee and dependents
• POS – Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd – 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*

Part Time Conference & Travel Services Assistant II

United States

Description

About the Role

As thePart TimeConference &TravelServices Assistant II, you will provide administrative, logistics, and operational support for the development and execution of its Annual Conference and other educational events.

This is aPart-Timetemporaryrole.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

Key Responsibilities:

Assist the Conference &TravelServices VP with planning support for: vendor research, session and speakers report, session and speaker web site display and updates, sponsors graphic reports, signage, shipping, hospitality, and ancillary events.

Maintain billing and reconciliation of conference, and meeting expenses.

Perform general clerical duties to include but not limited to maintaining the teams electronic filing system in Teams/SharePoint and Dropbox.

Customer service liaison for event attendees. Responsible for following up and responding to general customer service inquiries.

Provide pre-planning, on-site and post-conference administrative support to the Conference &TravelServices team as needed, including, but not limited: reports, shipment, payments, acquisition of meeting supplies etc.

Perform other duties as assigned

Requirements

What You Bring:

To qualify for this unique opportunity, our ideal candidate should have the following experience andeducation:

Bachelor’sdegreein relevant field required; 1 year of client/customer service experience preferred.

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint); strong data-entry and database management skills.

Bilingual in Spanish preferred.

Self-starter with high initiative, proactive mindset, and commitment to customer service.

Project Management: Ability to handle multiple, time-sensitive projects with attention to detail and minimal supervision; excellent organizational and time-management skills.

Analytical & Reasoning Skills: Proficient in basic algebra, geometry, budgeting, and problem-solving with practical application abilities.

As the Conference &TravelServices Assistant II, how results are achieved is paramount for your success and ultimately results in our success as an organization. In this role, your foundational knowledge, skills, abilities, and personal attributes are anchored in the following:

Emotional Intelligence:You demonstrate the ability to interpret and act upon human emotions, both outwardly and inwardly, while working with or managing others. You show competence in self-awareness, self-regulation, motivation, empathy, and social skills.

Reliability:You are consistent in your work performance, dependable in meeting commitments, and can be trusted with responsibilities. You deliver quality work on time and are a stable force others can count on even in changing circumstances.

Attention to Detail:You perform your work with a high level of accuracy and precision. You are meticulous and thorough, noticing and addressing even the smallest parts of a task, and you maintain vigilance in monitoring and checking work or information for errors and inconsistencies.

Teamwork and Collaboration:You work effectively with others towards a common goal, facilitating cooperation and building consensus among team members. You have strong communication skills, a willingness to share knowledge and experiences, and the capacity to consider and integrate erse perspectives.

In addition, all NBDF employees focus on aligning their behaviors to our core values known as Behavioral Standards which are Respect, Accountability, Service, and Support.

Where You Will Work:

This position is aremoteand open to candidates locatedanywherein the U.S. Applicants should be comfortable working remotely with a team dispersed across the country. This is aPart-Timetemporaryrole; however, applicants must be willing totravelbetween the dates of September 7th and September 15th at a full-time capacity.Temporaryassignment will be approximately 5 months with aflexibleschedule of 16-24 hours a week.

What We Offer:

At NBDF our mission is to serve those affected by all inheritable bleeding disorders. We are committed to our employees as well as those we serve. To do so, NBDF seeks and values those qualities, both visible and invisible, that make iniduals unique. We strive to be a safe place where regardless of age, color, disability, gender, gender identity, gender expression, family status, national origin, race, ethnicity, or sexual orientation; you are heard, empowered, and valued because we truly believe that every person brings a unique perspective and experience to advance our mission.

In order to attract and retain a high-performance team, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NBDF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer:

Full time employees: Three weeks (+) of vacation, four personal days, 12 sick days, 11 paid holidays, 1 Floating Holiday, and the Holidays week off (between Christmas and New Years).

We offer paid time off toPart-TimeEmployees.

Paid Short-Term Disability insurance & Life Insurance.

Pre-tax savings plan (includingFlexibleSpending Accounts and Commuter Transit Account).

a 403(b) retirement plan with automatic contributions based on years of service.

Paid Caregiver/Parental leave.

Compensation:

We have carefully considered industry benchmarks, the experience required for this position, and internal salary comparisons to determine the appropriate salary range for this role. For this position, NBDF has set a starting hourly rate of $22.00 and it is non-negotiable due to our company’s commitment to maintaining internal pay equity. This approach ensures that we maintain a fair and consistent compensation structure across the organization.

We especially encourage applicants with the lived experience of disability to apply for roles in our organization. All necessary accommodation can be provided during the interview and the on-boarding process.

Senior Assistant Department (Remote in the USA)

Location:

Any city, OH, US, 99999

Req ID: 24072

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. Youll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development.

Summary

As anSenior Assistant Department (Remote in the USA) at Gainwell, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve a communitys most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcares biggest challenges. Here are the details on this position.

Your role in our mission

• Performs moderately complex administrative and/or clerical functions such as, word processing, report generation, schedules, appointments and establishing agendas for meetings and conferences to ensure that departmental activities are performed in a timely manner.
• Handles moderately complex confidential material relevant to company operations. Screens phone calls and incoming mail to ensure that calls and confidential mail is directed to appropriate parties. Coordinates incoming and outgoing department correspondence.
• Arranges and coordinates routine business travel and/or other work related commitments for management within a department. Answers incoming calls and responds to moderately complex inquiries associated with travel.
• Performs moderately complex administrative functions related to entering information into databases, producing statistical reports, and presentations.
• Researches information and compiles materials for presentations and meeting and distributes documents for staff, clients, and external third parties.
• Maintains routine schedules of appointments and events for department managers and other office employees by using electronic schedulers, hourly and date calendars, and internal/external information.
• Establishes and maintains moderately complex filing systems for the storage and retrieval of routine internal/external correspondence, records, reports, and documents.
• Processes confidential correspondence from written, printed, or dictated sources, to include letters, memoranda, records, forms, and reports. Prepares reports, proposals and other deliverables requested by management.
• Registers personnel for conferences and classes. Coordinates travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel to conferences and classes.

What we’re looking for

• Two or more years of department assistant experience
• Experience working with departmental/functional area goals, practices and procedures
• Experience working with grammar rules
• Good communication skills
• Good office equipment skills such as faxing and photocopying
• Good personal computer and business solutions software skills
• Good organization skills to balance work and prioritize tasks
• Ability to work in a team environment
• Ability to keep sensitive and confidential material private

What you should expect in this role

• Remote in All USA Locations
• #LI-NA1

The pay range for this position is$30,500.00-$43,500.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. Youll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. Youll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at ourcompany websiteand visit ourCareers sitefor all available job role openings.

Gainwell Technologies is committed to a erse, equitable, and inclusive workplace. We are proud to be an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics. We celebrate ersity and are dedicated to creating an inclusive environment for all employees.

Executive Assistant

Remote– United States

Were looking for an experienced, high-EQ executive assistant to provide our Chief Executive Officerpart-timeadministrative support. We are looking for an inidual who is efficient and comfortable being a member of a fast-growing company. The ideal candidate for this job is resourceful, a good problem solver, organized, and proactive. Assuring a steady completion of workload on time is the key to success in this position.

We’re building an inclusive culture with bright iniduals eager to grow their careers, collaborate, and have fun along the way!

The Rockbot team is dedicated to creating uniquely qualified brand opportunities by transforming how content is experienced in businesses of all sizes. We are technologists, music lovers, and content creators focused on delivering an amazing customer experienceand were having a great time doing it! If this sounds compelling, lets talk.

You will:

• Calendar Management: Efficiently manage the CEOs calendar, including scheduling and coordinating meetings, appointments, andtravelarrangements.
• Meeting Coordination: Organize and prepare meeting materials and follow up on action items.
• TravelArrangements: Plan and coordinatetravelitineraries, accommodations, and logistics.
• Project Management: Assist with special projects and initiatives as directed by the CEO, ensuring timely and successful completion.
• Document Management: Maintain and organize important documents, reports, and presentations.
• Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
• Liaison Role: Act as a liaison between the CEO and other executives, employees, clients, and stakeholders.
• Administrative Support: Provide general administrative support, including expense reporting and other ad hoc tasks.

You have:

• Industry Knowledge: Familiarity with SAAS, music, media, and/or technology industries
• Experience: as an executive assistant, supporting C-level executives.
• Skills: Strong verbal and written communication skills, with the ability to interact professionally with a erse group of stakeholders.
• Technical Proficiency: Proficiency in Google Workspace, Zoom, Slack, & Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion: Demonstrated ability to handle confidential information with integrity and discretion.
• Problem-Solving: Strong problem-solving skills and the ability to make decisions independently.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities.
• Time Management: Excellent time management skills, with the ability to prioritize tasks and meet deadlines.
• RemoteWork Experience: Previous experience working in aremotework environment.

Working Schedule: The hours for this position will be in Eastern Standard Time.

About Rockbot:

Rockbot is an omnichannel media platform committed to elevating customer and employee experiences while fostering stronger connections in real-world spaces. Rockbot addresses the challenges businesses face in media management with integrated solutions spanning music, TV, digital signage, and advertising. Its mission is to enrich on-premise experiences with media technology, where every interaction is elevated and memorable.

From independent local businesses to large national brands – across nearly every industry, including restaurants, bars, retailers, and more, Rockbot provides all the tools and licensed content businesses need. Backed by leading investors including Google and Universal Music Group, Rockbot is the future of out-of-homemedia. For more information visitwww.rockbot.com.

Compensation:

Rockbot takes a market-based approach to pay, and pay may vary depending on your location in the U.S. The successful candidates starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

This is acontractrole with potential forcontract– to – hire, based on the needs of the business.

Our Values:

• Drive: We pursue our mission with relentless tenacity, passion, and optimism and inspire those around us to do the same. We love the journey and are on offense all the time. Yesterday was good enough for yesterday, but today we have to do even better.
• Accountability: We take ownership of our promises, responsibilities, behaviors, and products, and we expect the same of others. Standing behind our mistakes, communicating honestly, and making things right creates trust and strong relationships.
• Curiosity: We are hungry to learn and continually deepen our knowledge, skills, and understandings. We have a growth mindset and are intellectually curious. We challenge our beliefs and seek feedback and insights from others. The Why and How always matters.
• Empathy: We embrace that no two people or businesses are the same. We strive to understand others as deeply as possible and feel their pains and passions.
• Ingenuity: We work hard but we think smart. We bring creativity, technology, and practicality together to solve tough challenges.
• Integrity: We say what we mean, and do what we say, simply, clearly, honestly.

Executive Assistant and Event Planner (Part-time/Contract)

United States

People & Operations

Timescale is looking for an experiencedExecutive Assistant and Event Plannerwith a successful track record of providing administrative support to a CEO and managing company event organization. The ideal candidate will bring a proven track record of planning and executing erse company events. We are looking for a hands-on person with experience fostering strong relationships with vendors, sponsors, and venues to ensure smooth collaboration and successful events.

This is apart-time, 10-monthcontractposition that isremotewith sometravel. The current workload is 20 hours a week, but it could ramp up to 40 hours per week and convert to a full-time position.

This is an exciting opportunity to build the next great cloud database company for the 25 million developers worldwide. Today, Timescale is an excellent database with a clear product-market fit in the time series market, and we are expanding our offerings to target additional use cases.You’ll succeed at Timescale if you are entrepreneurial, bold, scrappy, decisive, fired up in front of challenges and uncertainty, and get things done.

Responsibilities:

• Provide high-level administrative support to the CEO, including managing schedules, arranging meetings, handling correspondence, and prioritizing tasks.
• Act as a liaison between the executive and internal/external stakeholders, effectively managing communications and requests.
• Plan, coordinate, and execute all internal company events, including team offsites, board meetings, and all-company gatherings.
• Take ownership of event projects from conception to completion, ensuring seamless execution within deadlines.
• Manage each event within budget constraints, prioritizing cost-effectiveness without compromising on quality or value.
• Communicate event details and updates effectively to all stakeholders, including executives, employees, and external partners.
• Oversee event promotion and communication to ensure maximum participation and engagement.
• Handle confidential information with discretion and maintain the highest level of professionalism in all interactions.
• Identify areas for improvement in event processes and implement enhancements to streamline workflows and increase efficiency.

Qualifications:

• 5+ years of experience in executive assistance and event planning.
• Proficiency in all aspects of event planning, including budgeting, venue selection, vendor negotiation, logistics coordination, and post-event evaluation.
• Ability to effectively manage multiple projects simultaneously, prioritize tasks, set timelines, allocate resources, and ensure timely delivery of results.
• Strong organizational skills to manage calendars, schedules, emails, and other administrative tasks efficiently. Proficiency in office software such as Google Workspace.
• Knowledge of budgeting principles to create and manage event budgets effectively, monitor expenses, and ensure cost-control measures are in place.
• Excellent written and verbal communication skills to convey information clearly and professionally to internal and external stakeholders. Ability to tailor communication styles based on the audience.
• Meticulous attention to detail to ensure accuracy in all aspects of event planning, including scheduling, logistics, guest lists, and communications.
• Strong interpersonal skills to build positive relationships with executives, colleagues, vendors, and other stakeholders. Ability to work collaboratively in a team-oriented environment.
• Strong problem-solving abilities to anticipate potential issues, identify solutions, and resolve challenges that may arise before, during, or after events.

Timescale is a fullyremoteorganization with team members all over the world! Due to the people, this role will be supporting, we are hiring for this role in the United States.

Compensation:The target compensation for this role is $44/hour.

Title: Administrative Assistant (Remote)

Location: US

JobDescription:

About Carda

Rehab is a pain. So much so that only 10% of qualifying Cardiac and Pulmonary patients attend. At Carda Health, we’ve reimagined rehab. Our program allows patients to complete inspiring, convenient, life-saving therapy remotely.

Who are we?

We are a team of clinicians, data scientists, mathematicians and repeat entrepreneurs. And a few recovering financiers. Our belief is that technology and data, when applied to the right problem, transforms people’s lives and changes even the most entrenched industries. Carda was founded by Harry and Andrew, two friends from Wharton who share a family history of heart disease and experience with poor access to care. We now work with some of America’s largest and top-ranked hospitals and most innovative insurers. We are fortunate to be backed by some of the best investors in the business who have also backed the likes of Livongo, Hinge, Calm, MDLive, and others.

Who are you?

You’re energized by the dynamic environment of a rapidly growing startup. Detail-oriented yet capable of aligning tasks with broader company objectives, you’re dedicated to enhancing operational efficiency and expanding access to transformative therapies. Your hallmark trait is ownership, driving you to rectify inefficiencies and drive results. Adept at collaboration and communication, you excel in both team management and cross-functional initiatives, achieving outcomes swiftly and effectively.

Position Overview:

The Administrative Assistant will play a critical role in the daily operations of our clinic. This position requires excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously in a remote work environment. The successful candidate will be responsible for providing administrative support to our member experience & clinicalteams, managing patient communications, and ensuring efficient workflow within the clinic.

In a little more detail:

• Patient Coordination: Schedule and confirm virtual appointments, manage patient records, and coordinate follow-up communications.
• Administrative Support: Assist with daily administrative tasks including call &emailmanagement and data entry.
• Customer Service: Provide excellent customer service to patients via phone, email, and chat, addressing inquiries and resolving issues promptly
• Medical Records Management: Maintain and update patient records in compliance with HIPAA regulations, ensuring confidentiality and accuracy.
• Team Collaboration: Coordinate with our providers, technical support, and other team members to ensure seamless patient care.
• Technical Support: Assist patients and staff with basic troubleshooting of telehealth platforms and other software.

What we look for:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: Minimum of 2 years of administrative experience, preferably in a healthcare setting.
• Technical Skills: Proficiency in Google Office Suite, telehealth platforms, and electronic health record (EHR) systems.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational and multitasking abilities, with keen attention to detail.
• Customer Service: Demonstrated customer service experience with a patient-centered approach.
• Confidentiality: Understanding of HIPAA and patient privacy regulations.
• Adaptability: Ability to work independently in a remote setting and adapt to changing priorities.

 

Executive Assistant

Remote

Full time

job requisition id R0010160

Job Description:

Job Purpose:

The Executive Assistant will provide a high level of active and independent administrative support to the Chief Financial Officer (CFO) and the Chief Human Resources Officer (CHRO). The Executive Assistant will be responsible for administrative tasks, project management, HR budget management, and ad hoc finance projects. This role provides critical support for the efficient operation of our leadership team.

Position responsibilities include but are not limited to:

• Manage and coordinate schedules, appointments, catering, and meetings for both the CHRO and CFO, ensuring efficient time management and prioritization.
• Coordinate executive travel and ensure smooth travel experience.
• Facilitate internal and external communication, acting as a liaison for the CHRO and CFO.
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative duties, including but not limited to, handling phone calls, emails, and filing.
• Assist the CHRO in the systematic collection of information and data for the development and management of the HR budget, aligning financial resources with organizational objectives.
• Serve as the recording secretary for the System Finance, Investment, and Audit Committee meetings and manage meeting logistics for trustees and other attendees.
• Handle confidential and non-routine information with the utmost discretion.
• Submit, reconcile, and track departmental expense reports and invoices.
• Prepare and complete corporate insurance filing procedures.
• Continually seek to identify and employ methods to improve existing processes or solve complex problems.
• Manage the publication of monthly organizational charts for The System Office.
• Complete and manage special projects and reports as needed.

Required Qualifications:

Knowledge and Skills:

• High level of reliability, discernment, and commitment to maintain confidentiality.
• High attention to detail is a must.
• Must possess advanced knowledge/skills in Microsoft Office including Word, Excel, PowerPoint, and Web applications. Preferred ability to utilize Microsoft Visio.
• Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports, including drafting and editing executive facing deliverables.
• Must have strong interpersonal and outstanding oral communication skills with the ability to multi-task and maintain a high level of productivity and efficiency.
• Must be responsive, quick-thinking, collaborative, and possess an innate ability to anticipate and respond to issues.
• Must take initiative to proactively act on behalf of the CFO and CHRO.
• Establish priorities, and work in an organized manner with emphasis on detail and accuracy.
• Ability to handle multiple tasks and assignments and meet deadlines.
• Project management: Ability to work independently without close supervision and as a member of a team.

Education:

• Bachelor’s degree, or experience in lieu of degree.

Experience:

• Two to three years of related experience required, experience working as an administrative assistant to senior level executives is desired.
• Demonstrated proficiency with spreadsheets and expense & budget management.
• Preferred experience supporting advanced systems and technology.

Working Conditions:

• Remote, but with incidental travel throughout the year to provide logistical leadership for major events and gatherings.

Compensation & Benefits

This opportunity is budgeted at $55,000 – 70,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.tcsedsystem.edu/careers/

The Community Solution is an Equal Opportunity Employer.

Executive Assistant II

• Administrative
• Full Time
• Remote

Job Description

TheExecutive Assistant IIserves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive while also serving as a liaison to the board of directors and senior management team. Performs a variety of complex, confidential and high-level administrative support duties.

This position is remote with hybrid option if near a facility. Quarterly travel to Corporate Headquarters in Colorado.

• Provide primary administrative support to the Matrixed Executives.
• Organizes, prioritizes, and summarizes the content of incoming mail and materials, specially gathered data, special requests and meetings.
• Review, draft, format, edit, and proofread general correspondence, documents, organizational charts, presentations, and other confidential materials. Formalize final document versions to be reviewed and approved by Executive.
• Conduct research / collect and analyze data needed for correspondence, documents and presentations.
• Maintains and manages an extremely active Executives calendar of appointment in Microsoft Outlook, including schedules and coordinates meetings, conference calls, and other executive related events.
• Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment / materials and provides hospitality services as needed for meetings.
• Initiates, establishes, and communicates department meetings on behalf of the Executive. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items.
• Disseminates information and schedules meetings with Executives direct reports; and maintains formal and informal working relationships in order to carry out the written and verbal directives of the Executive.
• Locates documents for review; maintains files and other records.
• Coordinates the Executives travel, which may include making arranging complex and detailed travel plans, itineraries, and agendas.
• Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by the Executive and processing by the Accounting department.
• Assists with external committee appointments by gathering required information from committee sponsors.
• Collaborates and collaborates with Governance in order to ensure that Board related information is updated with Executives information.
• Completes projects assigned by the Executive and follows up on results, provides analytical support on special projects as needed and assigned.

REQUIRED

• Bachelors degree from an accredited college/university
• Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors.
• Ability to exercise good judgment in a variety of situations.
• A strategic thought process, and the ability to maintain a balance among multiple priorities.
• The ability to work independently on projects, from conception to completion
• Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Has a high degree of personal integrity and strong interpersonal skills.
• Exemplary business writing skills for written and electronic communication. Strong grammar, spelling, punctuation, editing, proofreading and verbal/written communication skills. Excellent verbal communication and presentation skills.
• Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
• Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite,which includes Microsoft Outlook, Teams, Word, Excel, PowerPoint,OneNote and Visio.

PREFERRED

• Experience working in a publicly traded company or with Investor Relations

The mission of InnovAge is to allow seniors to live life on their terms by aging in place, in their own homes and communities, for as long as safely possible. InnovAges Program of All-inclusive Care for the Elderly (PACE) is an alternative to nursing facilities. Our enrolled participants receive customized healthcare and social support at a nearby PACE center supported by a team of medical experts dedicated to providing personalized healthcare and support to help them age at home. Our greatest assets are our team members who make a difference in the lives of those we serve every day. Elevate your future with co-workers passionate about a patient-centered care model supported by comprehensive services to improve the quality of care while reducing over-utilization of high-cost care settings.

As an equal opportunity/affirmative action employer InnovAge is committed to and values an inclusive and erse workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender, gender identity/expression, national origin, disability or protected veteran status, pregnancy or any other status prohibited by applicable law.

Salary ranges are dependent on a variety of factors, including qualifications, experience, and geographic location and does not include potential bonus or benefits. Comprehensive benefits include m/d/v, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company paid holidays.

Salary Range Minimum

USD $70,000.00/Yr.

Salary Range Maximum

USD $81,000.00/Yr.

FMLA Administrative Assistant

Location US-

ID 2024-1342

Department

FMLA – Operations

Position Type

FTE

Schedule Type

Remote

About ComPsych

ComPsych Corporation is the worlds largest provider of mental health services and GuidanceResources for life. Fueled by a commitment to relentless innovation and a comprehensive approach to care, ComPsych provides services to more than 163 million iniduals across 200 countries. Under our GuidanceResources brand, our personalized and fully integrated programs include behavioral health, absence, and wellness journeys, which empower employees to lead healthier and more productive lives, while driving organizational excellence. Visit compsych.com to find out why 40% of the Fortune 500 choose ComPsych for their mental health needs.

Job Summary

We are seeking an enthusiastic FMLA Administrative Assistant for our FMLA Operations department who will directly support our FMLA Vice President and support key Operational Leaders. This inidual will have a strong attention to detail, customer service experience, commitment to quality, and be comfortable working in a structured fast-paced environment.

Primary Responsibilities

• Provide administrative assistance to both the FMLA Vice President and Operational Leaders
• Take detailed meeting minutes, organize and schedule meetings, draft agendas and other administrative functions as requested
• Support the team with creating data visuals, presentations, printing and preparing any communication materials
• Deliver clear and concise messages
• Write and distribute email, correspondence memos, letters etc.
• Listen attentively and ask the necessary questions to confirm understanding for notes
• Perform data entry in Microsoft Excel, Microsoft One Note, and other computer applications
• Book travel arrangements
• Submit and reconcile expense reports in a timely manner
• Liaise with executive and other administrative assistance to handle requests and queries from other managers/internal departments
• Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters
• Create basic reports and summaries from the generated data
• Share reports with relevant personnel and answering basic questions about the data
• Other duties as assigned

Job Qualifications

• Effective written and verbal communication skills
• Focus on details and goal-oriented results
• Excellent time management skills and ability to prioritize work
• Proficiency in MS Office, Excel, PowerPoint
• Ability to pivot quickly and understand priorities
• Ability to think critically by gathering information, evaluating options and implementing the best solution
• Experience supporting executive level iniduals preferred
• Strong organizational skills
• Excellent written and verbal communication skills
• Stable Work History Required
• Quick thinking, high energy, positive and professional, with demonstrated multi-tasking and critical thinking skills
• Self-starter with ability to multi-task and work autonomously

Benefits and Perks

• Full benefits package, including Paid Time Off (PTO), medical, dental, vision, 401(k) with match, robust EAP, wellness program, and much more
• Competitive pay with annual increases

EEO

ComPsych celebrates ersity and is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, age, genetics, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status and any other characteristic protected by federal, state or local laws. ComPsych Corporation maintains a drug free workplace.

Senior Administrative Assistant

locations

Virtual US

Full time

Job Description:

Seeking a self-motivated, experienced, and highly organized inidual with good judgment and excellent communications skills to provide administrative support in Global Partners and Support (GPS) to the GMs of Software and Services Partners (SSP) and Partner Alliance Experience (PAX) and their respective teams.

Typical duties may include but are not limited to the following:

• Extensive calendar management; scheduling and/or coordinating logistics,
• Managing agendas and materials for meetings including meetings at the senior executive level, organizing dept. meetings.
• Ensure meetings have a clearly communicated objective/expected outcome, and have meeting minutes documented after
• Proactively reach out to schedule standing meetings with exec stakeholders in other orgs, or drive changes to standing meetings as availability of key execs change.
• Proactive follow through on tasks to completion, with the ability to adjust to changes and interruptions
• Coordinate external customer meetings
• Schedule travel arrangements for iniduals or teams with a very dynamic schedule and significant international travel, including visa processing and expense reports.
• Manage purchasing requests using CPC or e-Purchasing
• Coordinate hiring interviews for new requisitions and first day office logistics for new hires
• Plan quarterly team events/team building opportunities for the organization
• Provide occasional support to Group VP and Lead Admin for various tasks such as event planning and other activities.
• Maintain the organization’s internal Sharepoint website, ensuring it is regularly updated
• Maintain updated organization org charts and PDLs
• Manage office supplies and equipment procurement
• Team communication – serve as an information resource/communication channel for policies and procedures
• Create a positive teamwork environment, finding opportunities for recognition and improving team culture
• Effective time management to ensure best use of team’s time and prioritization

A successful candidate will have:

• Willing to function in an interrupt-driven environment; handle multiple issues and/or responsibilities and meet deadlines without reminders
• Proven track record of working with Intel senior management offices
• Excellent written and verbal communication skills with all levels of employees and management
• Exhibit a high degree of judgment and discretion in handling confidential information and situations
• Strong attention to detail, follow-through, professional/pleasant demeanor, and teamwork skills
• Judgment and decision-making ability to resolve problems

Qualifications:

You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates. This Position is not eligible for Intel immigration sponsorship.

Minimum Qualifications:

• 5 plus years of administrative experience.

Preferred Qualification:

• Experience with working with culturally erse groups located across multiple geographies.
• Knowledge of Intel business systems such as HAI, e-Purchasing, CRS, travel at Intel, Intel shuttle, and Workday is preferred.
• Experience working with Microsoft Office including Outlook, Word, Excel, PowerPoint, Teams.
• Experience with calendar management including coordinating complex meetings that require senior management attendance, and video conference room booking
• Experience booking domestic and international travel

Job Type:Experienced Hire

Shift:Shift 1 (United States of America)

Primary Location: Virtual US

Benefits:

We offer a total compensation package that ranks among the best in the industry. It consists of competitive pay, stock, bonuses, as well as, benefit programs which include health, retirement, and vacation.

Annual Salary Range for jobs which could be performed in

US, Colorado, New York, Washington, California:$62,481.00-$93,457.00 (Hourly Role)

Salary range dependent on a number of factors including location and experience.

Work Model for this Role

This role is available as a fully home-based and generally would require you to attend Intel sites only occasionally based on business need. This role may also be available as our hybrid work model which allows employees to split their time between working on-site at their assigned Intel site and off-site. In certain circumstances the work model may change to accommodate business needs.

Title: Executive Assistant – Legal

Location: United States

JobDescription:

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

As the Executive Administrative Assistant to the Chief Legal Officer at Elastic, you are someone that

thinks on your feet and is ready to get going quickly at a dynamic, global, high growth company. Our EAs work independently and collaboratively, managing multiple tasks and priorities with competing priorities and deadlines. You are someone that can screen and prioritize communications from external and internal sources a consummate professional and you know when to ask for help and how to find it.

You are organized, innovative, knowledgeable and forward-thinking when it comes to ensuring smooth

operations for the executive you support. The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moments notice.

What you will do:

• Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a
  high standard of accuracy.
• Handle details and projects that may be confidential and time sensitive with minimal guidance.
• Participate in Legal Leadership Team meetings including taking minutes as needed
  (Actions/Decisions) from those meetings to keep key decisions and action-items on track.
• Coordinate/collaborate with the Director of Legal Operations for the smooth running of the
  Department including confirmation and communication of key meetings, agendas and actions.
• Maintain a high level of integrity and discretion in handling confidential information while
  working with senior professionals inside and outside the company.
• Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating
  and resolving issues.
• Coordinate and prepare for executive and company meetings and conference calls, including
  arrangement of logistics, meeting space, communications and catering.
• For VPs within Legal, support calendaring of larger meetings and certain travel arrangements as
  needed.
• Produce highly accurate work with excellent discretion, judgment, tact and flexibility,
  representing the voice and culture of the CLO and the department.
• Prepare and submit accurate expense reports the CLO (and VPs on an as needed basis).
• Engage in administrative tasks related to execution, distribution and organization of legal
  documents, including coordination of board and board committee documents and activities,
  together with the CFO staff, CFO EA, CEO EA and Legal Corporate staff as needed.

What you bring along:

• A minimum of 5 years C-Suite executive level support is required. Bachelors degree preferred.
• Experience working in a legal department, and particularly with a General Counsel/Chief Legal
  Officer is helpful, but not required (interest is preferred at a minimum).
• Strong project and time management skills; detail-orientation with the ability to multi-task and
  prioritize workload.
• Able to recognize and appropriately handle highly sensitive and confidential material and
  information.
• Excellent follow-up and follow through with ability to stay on top of and anticipate competing
  and changing priorities.
• Proactive and work independently, show initiative, problem solving and take ownership of all projects and assignments to achieve positive results.
• Able to make independent and effective decisions.
• Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact
• Good sense of humor and strong judgement; high integrity and ability to keep key information confidential.
• Proficiency with MS Word, Excel, and PowerPoint required Gsuite experience helpful but not required (can be learned); Concur a plus
• We work hard and we have fun bring along your ideas and your sense of humor! We are looking for someone that enjoys having fun and being part of a team.

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic’s stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is: $74,200—$117,400 USD The typical starting salary range for this role in the select locations listed above is: $89,000—$140,800 USD

Additional Information – We Take Care of Our People

As a distributed company, ersity drives our identity. Whether youre looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesnt matter if youre just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

• Competitive pay based on the work you do here and not your previous salary
• Health coverage for you and your family in many locations
• Ability to craft your calendar with flexible locations and schedules for many roles
• Generous number of vacation days each year
• Double your charitable giving – We match up to $1500 (or local currency equivalent)
• Up to 40 hours each year to use toward volunteer projects you love
• Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to ersity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome iniduals with disabilities and strive to create an accessible and inclusive experience for all iniduals. To request an accommodation during the application or the recruiting process, please email [email protected] We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Please see here for our Privacy Statement.

Title: Administrative Assistant

Location: United States, Remote

JobDescription:

About Skylight

Skylight is a digital consultancy using design and technology to help government agencies deliver better public services.

We’re at the forefront of a civic movement to reinvent how all levels of government serve families, patients, and many others in today’s digital world.

If you want to play a part in driving this critical movement forward, we’d love for you to join our growing team of public interest technologists.

The work we do matters.

About the job

Since launching a few years ago, our team has grown rapidly. We find ourselves in an exciting position to further deepen our partnerships within the government contracting space, to continue to attract and retain amazing teammates, and to scale our capacity to make an even bigger difference in the world.

Our company is organized into five main groups: Executive Office (sets and operationalizes the strategic direction of the company), Human Services (focused on clients such as the Centers for Medicare & Medicaid Services), Defense Services (focused on clients such as the U.S. Air Force), Training Services (focused on providing educational services to various government clients), and Service Excellence (focused on continually improving how we deliver client experiences and services across the company).

As an Administrative Assistant in support of Skylight’s Chief Operating Officer (COO), you’ll play a critical role in supporting our day-to-day activities and finding ways to continually improve our operations. The work you do will have a direct impact on our ability to sustain and grow a healthy business.

What you’ll do

• Provide daily administrative support to the COO and the rest of the executive leadership team in order to support key business and operational functions
• Organize and schedule meetings, interviews, events, and other activities that require manual coordination
• Assist in the preparation and distribution of communications such as emails, company announcements, and regularly scheduled reports
• Manage the life cycle of company documents, including creation, updates, and archival
• Assist with corporate compliance-related tasks, from state registrations to insurance policy audits
• Help ensure that essential operational systems data are up-to-date and accurate
• Help manage the recruiting process, such as scheduling interviews and responding to candidate inquiries, to ensure that candidates have a great experience with us
• Help manage the overall process for onboarding and offboarding employees, subcontractors, and independent contractors
• Assist with managing staffing operations, including documenting staffing requirements and facilitating staffing changes
• Book travel arrangements and coordinate offsites
• Proactively suggest and help implement opportunities to improve how we operate internally, including policy updates
• Ensure all changes to our core operational processes and systems follow the company’s operational change control procedures
• Promote an inclusive, collaborative, and positive work environment through all forms of interaction

What we’re looking for

Minimum qualifications

• Self-directed, requiring minimal supervision
• Thoughtful, adaptive, and positive mindset
• Highly resourceful, reliable, organized, and detail-oriented
• Ability to prioritize, problem-solve, and multi-task
• Good written and oral communication skills
• Highly collaborative, interpersonal style of working
• Passionate about creating better public outcomes through great government services
• A mindset and work approach that aligns with our core values
• Ability to travel for work from time to time

Nice-to-have qualifications

• Prior experience working in the government contracting space
• Prior experience working in professional services
• Experience collaborating with a variety of business functions such as people ops, finance, marketing, business development, etc.
• Prior experience working in the civic tech space
• Experience working in a remote-team environment

Don’t meet 100% of the criteria but think you can do the job? We’d love to chat anyway! We’re on a mission to build erse teams, and studies have shown that women and marginalized folks are less likely to apply to jobs if they don’t check every box.

Other requirements

• All work must be conducted within the U.S.
• You must be legally authorized to work in the U.S. now and in the future without sponsorship.
• As a government contractor, you may be required to obtain a public trust or security clearance.

Position type

This is a full-time, exempt position.

Location

This is a fully remote position.

Care package

Salary

The salary range for this position is between $40,000 and $55,000.

Benefits

Your well-being is important to us, so we focus on supporting you in a variety of ways:

• Medical insurance, dental insurance, vision insurance
• Short-term and long-term disability insurance
• Life and AD&D insurance
• Dependent care FSA, healthcare FSA, health savings account
• Dollar-for-dollar 401(k) match up to 10% of your salary with no vesting period
• Paid time off, including 20 vacation days, 11 federal holidays, and flexible sick leave
• Up to 12 weeks paid time off for all eligible new birth, adoption, or foster parents
• Performance rewards, including annual salary increase, annual performance bonus, spot bonuses, and stock options
• Business development / sales bonuses
• Referral bonuses
• Annual $2,000 allowance for professional development
• Annual $750 allowance for tech-related purchases
• Annual swag budget of $100 to display your Skylight pride with some merchandise (hoodies, hats, and more)
• Dollar-for-dollar charity donation matching, up to $500 per year
• Access up to $1,000 before payday to cover emergency expenses
• Flexible, remote-friendly work environment
• An environment that empowers you to unleash your superpowers for public good

Executive Administrative Assistant

MultiPlan USA (Remote) Full-Time

Imagine a workplace that encourages you to interpret, innovate and inspire. Our employees do just that by helping healthcare payers manage the cost of care, improve competitiveness and inspire positive change. You can be part of an established company with a 40-year legacy that helps our customers thrive by interpreting our client’s needs and tailoring innovative healthcare cost management solutions.

Our commitment to ersity, inclusion and belonging are part of the fabric of our company. We strive to create a workplace that fosters mutual respect and collaboration, where every talent inidual can participate and perform their best work. We are MultiPlan and we are where bright people come to shine!

This job is responsible for providing a wide range of advanced, confidential, and sensitive administrative and general support duties for Management level jobs.

JOB ROLES AND RESPONSIBILITIES:

1. Manage the general office administration and support for supervisor. This includes but is not limited to taking care of administrative details; managing, analyzing, and processing complex information requests; greeting visitors, ascertain nature of business, and directing visitors to appropriate person; preparing reports and presentation materials such as charts, graphs, overheads utilizing Power Point, Harvard Graphics, etc.; recording minutes and notes and commitments made by supervisor or staff during meetings; arranging for implementation or staff follow up; and anticipating and preparing materials needed by supervisor.

2. Read, prioritize, and route incoming communications and correspondence. This includes but is not limited to receiving and screening telephone calls and email; providing information to callers/senders or routing calls/email to appropriate person for action; and copying, distributing, mailing, and filing all correspondence and confidential materials. 3. Manage outgoing communications and correspondence. This includes but is not limited to placing outgoing telephone calls; composing and typing correspondence from direction, dictation, or knowledge of company policies and procedures; and making/filing copies of correspondence or other printed matter. 4. Maintain Executive’s daily appointment calendar. This includes but is not limited to scheduling and coordinating appointments, meetings, and conferences; preparing meeting agendas, keeping and distributing minutes; and reserving conference rooms & making reservations for luncheon meetings and hotel reservations for visitors. 5. Organize, schedule and coordinate business travel. This includes but is not limited to coordinating on and off-site meetings (this may include attending meetings and publishing minutes); processing and tracking travel expenses and check requests; and making travel and lodging arrangement as needed. 6. Contact other senior management staff to gather and prepare reports for the Executive’s use in discussions and meetings with executive staff members and outside iniduals. Handle a variety of matters involving contact with various departmental staff. Monitor status of department work to resolve issues within scope of authority. 7. Maintain and distribute all organization information, communications, and office supplies for assigned departments. Maintain and compile various department reports and logs, including but not limited to recording minutes, notes, and commitments; arranging for implementation or follow up; and preparing special or one-time reports, summaries or replies to inquiries, selecting relevant information from a variety of sources. 8. May compute annual operating budget for unit covering expenses such as salary, travel, supplies, etc. 9. Assist other administrative positions within the ision or unit. 10. Collaborate, coordinate, and communicate across disciplines and departments. 11. Ensure compliance with HIPAA regulations and requirements. 12. Demonstrate Company’s Core Competencies and values held within. 13. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

JOB SCOPE:

This job works under general supervision to complete job responsibilities and relies on previous experience and judgment to assist management with daily activities and projects in accordance with the Company’s policies, practices, and procedures and applicable regulations to achieve objectives of the department. The incumbent is expected to apply a high level of confidentiality and integrity in the execution of duties due to the nature of work and high level information and data to which one has access. One makes high level contacts of a complex and confidential nature both inside and outside the company.

The salary for this position is $31/hour or 68,500 annually. Specific offers take into account a candidates education, experience and skills, as well as the candidates work location and internal equity. This position is also eligible for health insurance, 401k and bonus opportunity.

Job Requirements:

JOB REQUIREMENTS (Education, Experience, and Training):

* Minimum Associate’s degree with a Business field related major; or High School diploma and 2 years experience in an administrative or clerical support role

* Minimum 5 years experience related to job responsibilities, with a minimum 2 years preferred in administrative support of an executive level employee * Required licensures, professional certifications, and/or Board certifications as applicable * Communication, organizational, prioritization, analytical, and detail-oriented skills * Ability to use computer software, hardware, and peripherals related to job responsibilities, including MS Office * Ability to use standard office equipment * Ability to interface with people using tact and diplomacy * Ability to maintain confidentiality of information * Ability to coordinate and prioritize multiple tasks in a fast-paced environment * Ability to work under pressure * Ability to work extended hours as needed

BENEFITS

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs. Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.

Your benefits will include:

• Medical, dental and vision coverage (low copay & deductible
• Life insurance
• Short- and long-term disability
• 401(k) + match
• Generous Paid Time Off
• Paid company holidays
• Tuition reimbursement
• Flexible Spending Account
• Employee Assistance Program
• Summer Hours

EEO STATEMENT

MultiPlan is an Equal Opportunity Employer and complies with all applicable laws and regulations. Qualified applicants will receive consideration for employment without regard to age, race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information on your EEO rights under the law, please

Job Snapshot

Employee Type

Full-Time

Location

USA (Remote)

Job Type

Other

Experience

Not Specified

Title: Underwriting Assistant (Remote, US)

Location: Remote, United States

JobDescription:

Now is the perfect time to join the journey. Heres why

• Its working. Were in multiple states and on our way to operating countrywide. We have thousands of agents selling our product and millions of dollars of annual customer premiums.
• Were well-backed & stable.We closed our $100M Series D fundraise. We are supported by some of the top investors globally, including Googles Gradient AI-focused fund,Obvious Ventures,Advance Venture Partners,Eden Global Partners, andClocktower Technology Ventures.
• Its not too late! Despite this traction and stability, were still early enough in the journey that theres time to make a real difference during Openlys formative period.

Job Details

Were growing and looking for a Personal Lines Underwriting Assistant at Openly to complement the Underwriting Team!! This role will provide critical support for the growing needs of the company, our independent agency partners, and policyholders. This role’s ideal candidate will be energized and excited about working as part of an insurtech startup company. A can-do attitude and roll up your sleeves mindset are critical for this role.

If you exemplify Integrity, Empathy, Teamwork, Curiosity, and Urgency, we want to hear from you.

Key Responsibilities

• Assist with the processing of non-renewals
• Professionally interact with agents and policyholders to build positive business relationships
• Collaboratively engage with underwriters and product teams as necessary to inquiry, instruct, collect, or maintain pertinent information to ensure there are no gaps in our process and workflows
• Be the first point of contact for agents and policyholders with questions
• Assist with the processing of cancellations and requests for repairs letters
• Develop a thorough understanding of our policy forms, underwriting guidelines, and technical pricing approach
• Participate in projects as needed, inidually and/or in teams

Requirements

• Bachelors degree, or equivalent combination of education and experience. Property & Casualty insurance courses preferred
• Minimum of one year of processing experience/exposure to property and casualty underwriting
• Ability to manage confidential information appropriately and professionally
• Desire to work in a fast-paced, dynamic startup environment and is adaptable in nature
• Resourcefulness, intellectual curiosity, and a genuine interest in learning new processes and working in a fast-paced startup
• Strong business acumen, analytical and project management skills
• Familiarity with Google Suite is a plus
• Excellent interpersonal communication skills, both verbal and written, including excellent phone, and listening skills
• Incredibly organized with superb attention to detail
• Ability to successfully support multiple projects and requests while delivering a high degree of service
• Self-starter mentality with strong time-management skills who can work autonomously

#LI-CB1

Compensation & Benefits:

The target salary range represents the budgeted salary range for this position. Actual compensation for this position will be determined based on the successful candidate’s experience and skills. We are committed to providing a compensation package that not only reflects the responsibilities and requirements of the role, but also the unique expertise that the chosen candidate will bring to our team.

Target Salary Range

$52,000$56,160 USD

The full salary range shows the min to max salary range for this position. Actual compensation will be commensurate with experience and qualifications and determined based on various factors including the candidate’s qualifications, skills, and experience.

Full Salary Range

$52,000$96,408 USD

Benefits & Perks

• Remote-First Culture – We supported #remotelife long before it was a given. We’ll keep promoting it.
• Competitive Salary & Equity
• Comprehensive Medical, Dental, and Vision Plan Offerings
• Life and disability coverage including voluntary options
• Competitive PTO – 20 days and 11 paid holidays (including floating holidays)per year under the Companys vacation and holiday policies.
• Parental Leave – up to 8 weeks (320 hours) of paid parental leave based on meeting eligibility requirements
  (Birthing parents may be eligible for additional leave through STD)
• 401K Company Contribution – Openly contributes 3% of the employee’s gross income, even if the employee does not contribute.
• Work-from-home stipend – We provide a $1,500 allowance to spend on setting up your home workplace
• Annual Professional Development Fund: Each employee has $2,000 in professional development (PD) funds to spend on activities or resources annually. We want each Openly employee to achieve personal and professional success and to feel supported, confident, and informed about improving their efficiency and productivity.
• Be Well Program – Employees receive $50 per month to use towards your overall well-being
• Paid Volunteer Service Hours
• Referral Program and Reward

Administrative Assistant

Remote –United States –Contract

Description

We are seeking an Administrative Assistant who will perform complex administrative functions across multiple levels of management including external business partners. The successful Administrative Assistant will be confident, extremely detail-oriented and organized. They will manage procurement of good and services including computer equipment, office supplies, reference materials, and vendor relationships. The ideal candidate will have strong communication and organizational skills, with the ability to multitask and prioritize tasks effectively. This inidual will play a key role in facilitating communication, managing schedules, and handling administrative duties to support the overall functioning of the office.

*This position offers the opportunity for eitherhybridorremotework arrangements*

Responsibilities:

• Provide administrative support to ensure efficient office operations, including managing phone calls, emails, calendars, scheduling meetings, and makingtravelarrangements.
• Organize and maintain documents, files, and records and handle office supplies inventory and place orders when necessary
• Prepare and edit documents, reports, presentations, and other materials using Microsoft Office Suite (Word, Excel, PowerPoint) or other software tools.
• Assist in coordinating events, workshops, and meetings, including preparing agendas, materials, and refreshments, and providing on-site support.
• Coordinate and collaborate with other administrative staff and team members to ensure smooth office operations and provide backup support as needed.
• Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements, and maintaining financial records.
• Handle confidential information with discretion

Requirements

• 1-3+ years demonstrated work experience in an administrative capacity
• Previous Microsoft Experience preferred but not required
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Ability to work independently and act with appropriate urgency and collaborativly in a team
• Excellent communication and interpersonal skills and able to interact in a professional manner with all levels of management
• Detail-oriented and able to multitask effectively
• Ability to maintain confidentiality and handle sensitive information
• Dependable with a self-starter attitude

Compensation Range:

• $26/hr-$45/hr
• This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process.

Benefits

• 75% of employee-only Medical & Dental coverage
• Vision – opt-in available
• 401k Match
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance – opt in available

Title: Senior Executive Assistant – Remote USA

Location: Remote – USA

About Zscaler

Zscaler (NASDAQ: ZS) accelerates digital transformation so that customers can be more agile, efficient, resilient, and secure. The Zscaler Zero Trust Exchange is the companys cloud-native platform that protects thousands of customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location.

With more than 10 years of experience developing, operating, and scaling the cloud, Zscaler serves thousands of enterprise customers around the world, including 450 of the Forbes Global 2000 organizations. In addition to protecting customers from damaging threats, such as ransomware and data exfiltration, it helps them slash costs, reduce complexity, and improve the user experience by eliminating stacks of latency-creating gateway appliances.

Zscaler was founded in 2007 with a mission to make the cloud a safe place to do business and a more enjoyable experience for enterprise users. Zscalers purpose-built security platform puts a companys defenses and controls where the connections occurthe internetso that every connection is fast and secure, no matter how or where users connect or where their applications and workloads reside.

Job Description:

We have a great opportunity for an experienced Senior Executive Assistant and looking for someone with strong interpersonal and communication skills who can operate well in a fast paced, ever-changing environment.

You will support the VP of Customer Engagement orgs. This is a fully remote role – with some travel required.

Responsibilities:

• Schedule, maintain, and update calendar events for executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.
• Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality and discretion.
• Organize meetings and town halls including booking conference room space, ordering catering, managing agendas, preparing materials and ensuring attendance.
• Monthly expense management and on demand expense reports for Leadership, including submitting expense reports and receipts in a timely manner.
• Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.
• Plan and organize events both internal and external, managing event logistics in partnership with internal teams.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting andtravel systems and other internal processes and tools. Compile,prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications:

• 5+ years of experience supporting SVP level preferably experience supporting Technical Teams including Engineering, IT, Product and/or Security
• Experience scheduling large scale internal and external meetings and events
• Highly organized, detail-oriented, personable and a self-starter.
• Excellent communication skills with the ability to work across all levels both internally and externally.
• Strong multi-tasking skills and ability to juggle multiple calendars, teams and requests.
• Flexible in response to changing priorities and needs.
• Ability to drive schedules and agendas with deeper understanding of context for meetings.
• High level of confidentiality, discernment and judgment
• Proficiency in Zoom, Microsoft Office Suite (Word,Excel,PowerPoint, Outlook) and Google Suite, Coupa or related expense reporting software.

Zscalers salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, and relevant education or training.

The base salary range listed for this full-time position excludes commission/ bonus/ equity (if applicable) + benefits.

Base Pay Range

$100,000$150,000 USD

By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies,including thoserelatedtosecurity and privacy standards and guidelines.

Zscaler is proud to be an equal opportunity and affirmative action employer. We celebrate ersity and are committed to creating an inclusive environment for all of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

See more information by clicking on the Know Your Rights: Workplace Discrimination is Illegal link.

Pay Transparency

Zscaler complies with all applicable federal, state, and local pay transparency rules. For additional information about the federal requirements, click here.

Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neuroergent or require pregnancy-related support.

Executive Assistant and Sales Operations Coordinator

FullyRemoteRemote– US

Description

*This position is handled directly by STN Digitals Hiring Team who will always e-mail from an official @stn.digital e-mail address. STN Recruiters will be in touch if they decide to continue with your application and will NEVER ask you upfront to send personal information or payment.*

STN is looking to hire an Executive Assistant and Sales Ops Coordinator based on culture fit and the ability to adhere to the following Company Core Values:

• Be Resilient:Not letting things out of your control hold power over you
• Be Radically Candid:Never hold resentment, always communicate
• Deliver Solutions:Bring Solutions, Not Problems
• Bring Positive Energy:Bring good vibes and joy to every interaction
• Team First:What is best for the ultimate success of the STN?

Position Overview:

As the Executive Assistant & Sales Operations Coordinator, you will be a trusted partner to the Director of Partnerships, and provide exceptional sales administrative support. You will be responsible for managing the Executives daily schedule, coordinating meetings, handling confidential information, and assisting with a variety of special projects for our sales department.

Job Type:Full-Time (Remote)

• 40 hours/week

Compensation Range:$48K-60k

• Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls.
• The actual compensation offer will consider a wide range of factors, including location.

Duties & Responsibilities include, but are not limited to:

Director of Partnerships Support:

Administrative Support

• Maintaining an organized inbox for Exec ensuring all messages are responded to on time
• Managing the Execs calendar, scheduling appointments, coordinating meetings to optimize time management, and anticipating calendar conflicts
• Optimizing the Execs project management system by monitoring progress and ensuring deadlines are met
• Anticipating sales department needs and ensuring all work materials are prepared for a successful work day (ex. agendas for meetings/calls approved, pre-work for meetings completed, etc.)
• Reconciling and tracking expense reports through Certify

Team and Client Communications

• Sending comprehensive meeting follow-ups with action items and deadlines to internal and external parties
• Draft, review, and send communications on behalf of the Exec and sales team to the internal team and prospective clients
• Preparing and organizing documents, presentations, and reports with precision and attention to detail
• Collaborating cross-functionally between the STN Digital internal team and sales team

Sales Team Support

• Entering accurate sales data in HubSpot, as needed
• Owning logistics for sales teamtravel
• Coordinating sales-related events, meetings, and conferences by handling logistics, event budgets, and sending post-event follow-ups
• Purchasing client gifts
• Proactively creating systems and processes that help to streamline the day-to-day operations in the sales department, as needed

Requirements

• Minimum of 2+ years experience supporting senior-level management in an administrative capacity. Experience supporting VPs or C-Level Sales Executives is desirable.
• High level of discretion and confidentiality and proven experience handling confidential and sensitive information with the utmost professionalism
• Strong written and verbal communication and interpersonal skills, with the ability to foster relationships with iniduals at all levels of the organization
• Proactive and resourceful mindset, with the ability to anticipate needs and take initiative
• Very strong attention to detail and accuracy, with excellent proofreading and editing skills
• Excellent organizational skills and the ability to multitask effectively in a fast-paced environment
• Strong project management skills, with the ability to manage multiple projects simultaneously, meet tight deadlines, and follow up with stakeholders effectively and professionally.
• Flexiblefor occasional time-sensitive work outside of normal business hours
• Advanced proficiency in Google Suite and ability to quicklymasterother software tools

Legal Assistant

Location

United States

Type

Full time

Department

Legal Operations

Compensation

• $68K $101K

This is the target annual salary range for this role. This range is not inclusive of other additional compensation elements, such as our Bonus program, Equity program, Wellness allowance, and other benefits [US Only] (including medical, dental, vision and 401(k)).

The compensation range provided is influenced by various factors and represents the initial target range. Our salary offerings are dynamic and we strive to ensure that our base salary and total compensation package aligns and recognizes the top talent we aim to attract and retain. The compensation package of the successful candidate is based on various factors such as their skillset, experience, and job scope.

OverviewApplication

Building the Future of Crypto

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different?

Kraken is a mission-focused company rooted in crypto values. As a Krakenite, youll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Krakens focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read theKraken Culturepage to learn more about our internal culture, values, and mission.

As a fullyremotecompany, we have Krakenites in 60+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed toindustry-leading security,cryptoeducation, andworld-class client supportthrough our products likeKraken Pro,Kraken NFT, andKraken Futures.

Become a Krakenite and build the future of crypto!

The Team:

Join our growing worldwide Corporate Legal team of more than 12 attorneys and paraprofessionals working on matters such as international corporate structuring, product formation, M&A transactions, public company preparedness, and equity financing to further Krakens mission.

This is a fullyremoterole for a Legal Assistant (Corporate Governance) in the United States.

The Opportunity:

• Assist with all filing and reporting requirements for Krakens US entities.
• Facilitate, schedule and coordinate legal entity board and committee meetings, assist with preparation of board decks and presentations.
• Maintain and update corporate records, registers of officers and directors, and documentation for global subsidiaries.
• Help coordinate, organize, schedule and prepare for key strategic meetings (i.e. create summarized agendas).
• Prepare and transmit documents for execution, and ensure timely completion.
• Maintain the legal knowledge management system for global corporate matters.
• Help with implementation of SOPs for corporate team processes and initiatives.
• Assist with company-wide KYC requests.
• Maintain corporate secretary Google Voice Account.
• Support the M&A team with closing preparation and coordination.
• Contribute to projects both big and small with no job too insignificant and no challenge too great.

Skills You Should HODL:

• 1 to 2 years of experience as a corporate legal assistant; mix of large law firm and/or in-house experience preferred.
• Strong organizational and multitasking skills.
• Excellent judgment and attention to detail, a high level of accuracy in record-keeping.
• Excellent written and verbal communication skills in English. Additional language skills are a bonus.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Tech savvy, quick to learn new software, tools and skills.
• Proficiency with Google Suite (GoogleDrive, Gmail, Google Calendar).

Nice to Have:

• Experience with regulated financial services companies.
• Experience in the crypto industry.

Location Tagging: #US #LI-KF1 #LI-Remote

Executive Assistant to the President

Administrative

Remote

Full-Time/Regular

Its an exciting time to join the WellSense Health Plan, a growingregionalhealth insurance company with a 25-year history of providing health insurance that works for our members, no matter their circumstances.

Job Summary:

The Executive Assistant role provides comprehensive administrative support to the WellSense President and executive team in managing daily business operations, communications and coordination both internally and externally. We seek a collaborative team player who is proactive, detail-oriented, and highly accountable. A highdegreeof professionalism is essential, as this inidual will engage with senior leaders internally, as well as with Board members, government officials, and other stakeholders. Exceptional organizational and communication skills are a must. Given the nature of handling highly confidential and proprietary information, sound business judgement and a high level of discretion are also critical.

Our Investment in You:

• Full-timeremotework
• Competitive salaries
• Excellent benefits

Key Functions/Responsibilities:

• Calendar management: Maintain and coordinate the Presidents complex schedule, including meetings with internal and external stakeholders; prioritize conflicting demands and ensure timely attendance and preparation.
• Correspondence and communication: Manage incoming and outcoming communications to the President; handle inquiries with professionalism and discretion.
• Travelarrangement: Plan and coordinatetravelincluding developing itineraries and managing logistics. Ensuretravelplans align with business objectives.
• Administrative support: Provides general administrative support including managing expenses, processing invoices, maintaining supplies, and other ad hoc tasks as required to ensure smooth operations. Assists President with troubleshooting any technical issues requiring IT support.
• Document management: Files expense reports, solicits meeting materials and agendas in a timely fashion, maintains confidential documents, files and records to ensure accurate organization, version control and accessibility.
• Special projects: Support the President on special projects, initiatives and strategic priorities as assigned.
• Collaboration: Trains and supervises other executive administrative support staff to ensure backup coverage.

Supervision Exercised:

• None

Supervision Received:

• Receives general supervision weekly.

Qualifications:

EducationRequired:

• BA/BSDegreeor the equivalent combination of training and experience.

EducationPreferred:

• Advanceddegreeis desirable

Experience Required:

• 5-7 years of related experience as an Executive Assistant supporting C-Suite executives, demonstrating progressively more responsibility with a high proficiency using MS Office applications (Word, Excell and PowerPoint), including a minimum of 1-3 years of prior board of director coordination/support

Experience Preferred/Desirable:

• Prior private and/or government relations exposure is desirable.
• Previous office/administrative management preferred
• Managed/Healthcare experience preferred

Required Licensure, Certification or Conditions of Employment:

• Successful completion of pre-employment background check

Competencies, Skills, and Attributes:

• Excellent written and verbal communication, and organizational skills
• Skill interpreting Corporate and Departmental policies and procedures.
• MS Office application skills (Word, Excel, PowerPoint) at the advanced level
• Ability to coalesce teams and organize interview schedules and meetings.
• Ability to manage multiple, simultaneous, and complex tasks and projects under pressure.
• Demonstrated ability to maintain confidentiality and composure under pressure.
• Ability to adapt to changes as needed in a fast-paced environment.
• Ability to prioritize, be resourceful and work independently with minimal supervision.
• Initiative, creativity and flexibility.

Working Conditions and Physical Effort:

• Regular and reliable attendance is an essential function of the position.
• Work isremoteand performed in a typicalhomeoffice environment.
• No or very limited physical effort required. No or very limited exposure to physical risk.

Sales Assistant (Contractor)

locations

Remote – United States

time type

Part time

job requisition id

Req_11069

A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visitamplify.com.

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas. This position requires the candidate to assist in implementing district and state-level product (math and literacy) campaigns. The Sales Assistant will be responsible for staying up-to-date with state legislation regarding educational initiatives and funding.

**This role is a part-time/seasonal position with fluctuating hours.**

“Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided.”

Responsibilities:

• Collaborate with team members to provide administrative support, ie., sales tracking, account management support, marketing and communications with customers and potential customers.

• Assemble marketing materials and targeted collateral for mailings and presentations

• Support account executives with events and conferences (i.e., procure samples, collateral, set-up, breakdown of the event)
• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when deemed safe by state health authorities.

• Input and update data in CRM databases (SFDC) and spreadsheets

Qualifications:

• Excellent written and verbal communication skills
• Exceptional organizational skills with an eye for detail
• Technologically savvy, including experience with Google Workspace
• Adaptable and a problem solver

Preferred Qualifications:

• Experience with SFDC or other customer databases
• Education curriculum sales experience
• Possible travel to local tradeshows/conferences (5-10% travel)

Compensation:

The hourly rate for this role is $20.00.

We celebrateersityand are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from aersecandidate pool.

Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Iniduals with Disabilities.

This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.

Amplify Education, Inc. is an E-Verify participant.

Title: Executive Assistant – R&D

Location: Remote – USA

Job Description:

About the Role

As an Executive Assistant (EA), you’ll play a pivotal role in supporting the Co-Founder and Chief Technology Officer. This highly visible position requires a combination of administrative expertise, impeccable organizational skills, and the ability to thrive in a fast-paced environment.

What you will do

• Manage executive calendars and coordinate meetings and travel arrangements
• Facilitate organization and coordination of customer meetings, conferences, and various events, managing logistics with precision to accommodate the needs of both internal and external participants.
• Coordinate and execute in-person and virtual events with Engineering team leaders
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion in all interactions
• Facilitate communication between executives and internal teams, ensuring key messages are relayed effectively and timely
• Anticipate and proactively address the needs of executives, providing support and assistance as required
• Efficiently compile and submit expense reports, ensuring accuracy and adherence to company policies and procedures
• Collaborate with other members of the administrative team to streamline processes and improve efficiency

Must Haves

• 4+ years of experience in a similar role supporting executive-level leadership
• Proven ability to prioritize and manage multiple tasks simultaneously in a fast-paced environment
• Strong communication and interpersonal skills, with the ability to interact effectively with iniduals at executive level of the organization
• Proficiency in G-suite and other relevant software applications
• Exceptional organizational skills and attention to detail
• Ability to maintain composure under pressure and handle sensitive information with discretion
• Flexibility and adaptability to changing priorities and deadlines
• Demonstrated commitment to professionalism and integrity
• Ability to manage and prioritize Executive internal and external meetings

At Abnormal Security certain roles are eligible for a bonus, restricted stock units (RSUs), and benefits. Inidual compensation packages are based on factors unique to each candidate, including their skills, experience, qualifications and other job-related reasons. We know that benefits are also an important piece of your total compensation package.

Base salary range:

$106,000$125,000 USD

Terms of Reference Logistics and Administrative Assistant -Consultant

Program Remote

Compensation

USD16,800 – 20,000

Terms of Reference:Logistics and Administrative Assistant (Consultant)

Aboutthe Global Alliance of Territorial Communities (GATC)

The Global Alliance of Territorial Communities (GATC) is a political platform that brings together Indigenous Peoples and local communities with the aim of defending Mother Earth for the present and future benefit of all humanity. The GATC guarantees its legitimacy and representativeness through democratic processes, ranging from the community to the multinational level.

The Alliance represents 35 million people who live in forest territories in 24 countries in Asia, Africa and Latin America. These communities are defenders of more than 958 million hectares of land.

The GATC brings together various organizations, including the Indigenous Peoples Alliance of the Archipelago (AMAN), the Mesoamerican Alliance of Peoples and Forests (AMPB), the Articulation of Indigenous Peoples of Brazil (APIB), the Coordination of Indigenous Organizations of the Amazon Basin (COICA) and the Network of Indigenous and Local Population for the Sustainable Management of Forest Ecosystems in Central Africa (REPALEAC). These organizations make up a platform for coordination to make visible the difficulties of Indigenous Peoples and local communities, as well as to guarantee respect for their rights.

About the Position

The consultant will manage logistics for the Secretariat, theCo-Chairs and thecoreGATC delegation whenattending global events. He/she will also support the Program Coordinator andAdministrative Coordinator to prepare budgets and reports, as well as implement the GATCs annual work plan.

This person will report to the Programmes Coordinator, and work closely with the Administrative Coordinator.

This is a full time consultancy (approximately 40 hours per week) for a 8-month period with possible renewal depending on performance and available funding. This consultancy does not pay social benefits and/or taxes in the country of residence.

Main Tasks/Responsibilities

Travel& event logistics

• Oversee the procurement of flights, hotel reservations,transportation,and logistics planning fortravel, meetings, and events by the Secretariat, Leadership Council, and Technical Team;
• Work with member organizations and logistics partners to ensure the smooth execution of GATCs global meetings and events;
• Communicate all information and details about the events to the Programmes Coordinator to ensure that required specifications are met;
• Coordinate meetings whenever necessary to discuss event logistics;
• Providing on-site logistics support to the Secretariat, for example: making reservations, printing materials, preparing meeting rooms, figuring out city transportation, etc.;
• Work with the Programmes and Administrative Coordinators on expense reports for events, or update event budgets when necessary;
• Support the administration and handling of per diems for event participants;
• Coordinate and supervise the personnel required for the activities (suppliers, consultants, etc).

Interpretation

• Determine the languages required for interpretation services based on the participants’ language preferences and the locations of the trips;
• Hire orcontractprofessional interpreters proficient in the required languages and with expertise in the subject matter of the trips;
• Support the coordination of interpreters’ schedules to ensure availability during the duration of the trips;
• Arrange for interpretation equipment such as headsets, microphones, and booths if simultaneous interpretation is needed. Ensure that the equipment is properly set up and functioning before each trip;
• Provide interpreters with detailed information about the trip, including the agenda, background materials and any specific terminology that may be used;
• Develop contingency plans for situations such as interpreter unavailability, technical difficulties, or last-minute changes to the itinerary;
• Maintain records of interpreter assignments, trip details, feedback from participants, and any incidents or challenges encountered during the trips;
• Manage the budget allocated for interpretation services, including negotiating rates with interpreters, overseeing equipment rentals, and tracking expenses, along with the Administrative Coordinator.

General support

• Support the ProgrammesCoordinator andAdministrative Coordinator to elaborate budgets, financial proposals and narrative reports;
• Support the Programmes Coordinator and the Administrative Coordinators in the preparation of activity and expenditure reports, which will be presented to donors who have funded specific projects, as well as to the GATC Leadership Council;
• Support the Administrative Coordinator to maintain the organization’s physical and digital files;
• Other activities as directed by the Programmes Coordinator.

Requirements

• At least 2 years of experience leading global logistics and event planning;
• Universitydegree(desirable), preferably in International Studies, Business Administration, Finance, or another related field;
• Experience working with interpretation logistics is highly desirable;
• Highly organized and able to manage multiple work streams;
• Excellent writing skills, and ability to write reports;
• Knowledge of Indigenous Peoples and Local Communities (IPLCs) issues, as well as the national and international struggle for the recognition of their rights;
• Experience working with social organizations, preferably indigenous or local community

organizations;

• Familiarity withremotework tools;
• Excellent interpersonal skills;
• Belonging to an IPLC a plus;
• Prior knowledge of the GATC agenda is a plus.

Language

• English working proficiency is required;
• Fluency in at leastoneadditional language (French, Portuguese, Spanish or Indonesian) is preferred.

Workplace Culture and Terms of theContract

• Remoteconsultancy work, preferably based in one of the 24 countries in the regions which the GATC represents (Mesoamerica, Amazon Basin, Congo Basin, Brazil, Indonesia);
• Be able to dedicate around 40 hours a week during the duration of the consultancycontract;
• Flexibility to adapt to multiple time zones;
• Availability totravelaround 60 days per year if requested;
• Payment on the monthly basis after submitting the proper invoices. Rainforest Foundation US, a fiscal sponsor of the GATC, willcontractthe independent contractor;
• The GATC will evaluate the work at the three-month mark;
• The budget for the 8 monthcontractis betweenUSD16,800 – 20,000 depending on the economic proposal and professional experience of the successful candidate. There is a possibility of continuous yearly renewal pending availability of funds.

Executive Assistant

• United States
• Remote, United States
• Remote
• Product & Technology
• Executive Support

Job Description

Get to Know Us:

It’s fun to work in a company where people truly believe in what they’re doing!

At BlackLine, we’re committed to bringing passion and customer focus to the business of enterprise applications.

Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance.

Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers.

Work, Play and Grow at BlackLine!

Make Your Mark:

BlackLineis currently seeking an Executive Assistant to support the ChiefTechnologyOfficer.

This role is key to keeping theProduct and TechTeam focused on priority execution. This role uses knowledge of the team, priorities, and projects to schedule meetings and calls to best advantage, deciding what requests have priority. This role interfaces with other EAs as well asProduct and Techteam members directly and is expected to build good working relationships at all levels. Responsibilitiesinclude:managing multiple calendars, arrangingtravel, and managing expenses, meeting preparation and organization, preparing reports, planning offsitesand team events, and handling information requests. This is a dynamic, fast-paced organization and this position requires a high-energy inidual with strong administrative and interpersonal skills. This position reports directly to the ChiefTechnologyOfficer, communicates regularly with internalBlackLinestaff,executive leadership team and occasionallythe Board of Directorsandexternal clients.

You’ll Get To:

• Maintain up-to-date awareness of the executives obligations to proactivelyassistand/oranticipateneeds; able to provide support to leaders before they realize they need it
• Expand the reach of the ChiefTechnologyOfficer.
• Prioritize conflicting needs, handle matters expeditiously,proactivelyand confidentially, and follow through on a variety of special requests to successful completion, often with deadline pressures
• Develop and maintain productive and professional working relationships with executive-level staff and others at BlackLine
• Schedule meetings for the Chief Technology Officer and other Technology Team leaders using knowledge and understanding of the key business priorities of the Marketing Team and leaders at BL. Actively make decisions about the timing of meetings, suggest attendees that may have been overlooked, and provide overall collaborative support to make the meeting and the team more effective.
• Demonstrate comprehensive knowledge of the overall departments function.
• Provide a broad variety of administrative tasks including, but not limited to, organizingtravelarrangements, preparing and processing expense reports, preparing itineraries and agendas; and compiling documents and presentations for meetings.
• Schedule appointments and proactively manage calendars, ensuring attendance of executive(s) and other key attendees in support of priorities while providing strategic thinking time for the executives you support.
• Organize internal and external team meetings, video conferences, and conference calls, including preparation of meeting rooms, contacting attendees, facilitating their attendance, and ensuring that required informational materials and equipment are prepared in advance.
• Confirm all meetings, prepare the executive for meetings with clear directions, proactively work with the appropriate team members to ensure proper meeting materials are prepared and sent in advance as well as prep meetings if needed.
• Partner with the executive assistant team and others to provide help with meetings and events, as needed
• Work on special projects related to Marketing Team KPIs or business operations, which require careful consideration, research, comparison, and evaluation of multiple data sets or different options and make decisions or provide recommendations for a course of action. For example:

  Work with event management to plan effective offsites.

  Track down requested data on Community email volume and response rate.

  Advise team members of a meetings objective and how they can better meet them.

  Plan team-building events

• Accomplish work in an efficient manner with an upbeat, can-do attitude, even when managing competing priorities.
• Prepare presentations, emails, and other executive-level correspondence.

  Perform other duties as assigned.

What You’ll Bring:

Technical/Specialized Knowledge, Skills, and Abilities:

Highly proficient in Microsoft Office applications: Word, Excel, Outlook, PowerPoint

Proficiencyin expense reporting systems, preferably Concur.

• 6+ years of experience as an executive assistant or equivalent role supporting senior executives
• Bachelorsdegreeor equivalent experience

• Above-average communication skills.
• Proven success in managing multiple schedules and calendars, with the ability toanticipateobstacles and respond to a constantly changing working environment
• Ability to understand the big picture and be pro-active to prevent problems/conflict

• Knowledge of proper administrative protocol and the ability tointerfacewith all types of people in a friendly and professional manner
• Exceptional organization skills
• Strong attention to detail, ensuring that all communications, deliverables, and projects areaccurate, professional, and audience-appropriate
• Ability to solve problems andinitiatelogical solutions
• Ability to multitask and manage multiple projects in a fast-paced environment
• Build andfacilitatestrong professional relationships with team members and executive management
• Ability to communicate effectively in one-on-one and group situations- both written and verbally
• Requiresa high levelof confidentiality
• Ability to work well, accurately, and with flexibility and optimism in stressful, high-visibility situations
• Effectivetravellogistic planning skills.

Thrive at BlackLine Because You Are Joining:

• A technology-based company with a sense of adventure and a vision for the future. Every door at BlackLine is open. Just bring your brains, your problem-solving skills, and be part of a winning team at the world’s most trusted name in Finance Automation!
• A culture that is kind, open, and accepting. It’s a place where people can embrace what makes them unique, and the mix of cultural backgrounds and varying interests cultivates erse thought and perspectives.
• A culture where BlackLiner’s continued growth andlearningis empowered. BlackLine offers a wide variety of professional development seminars and inclusive affinity groups to celebrate and support our ersity.

BlackLine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

BlackLine recognizes that the ways we work and the workplace itself has shifted. We innovate in a workplace that optimizes a combination ofvirtualand in-person interactions to maximize collaboration and nurture our culture. Candidates who live within a reasonable commute to one of our offices will work in the office at least 2 days a week.

Salary Range:

USD$98,000.00 –USD$131,000.00

Pay Transparency Statement:

Placement within this range depends upon several factors, including the applicant’s prior relevant job experience, skill set, and geographic location. In addition to base pay, BlackLine also offers short-term and long-term incentive programs, based on eligibility, along with a robust offering of benefit and wellness plans.

GTM Administrative Assistant

Location

Remote

Type

Full time

Department

Sales

Procurify is the AI-enhanced procurement and AP automation platform for the mid-market. We make it easy for organizations to take control of spend and save money. Were looking for a talented and team-driven GTM Administrative Assistant to join us on our journey.

ABOUT THE ROLE

Procurify is looking for a highly organized, detail oriented, and collaborative person who is passionate about making things better.

The right candidate will be proactive and work alongside our GTM leadership teams, and share our values of Creativity, Courage, Curiosity, Compassion, and Customer Obsession.

Everyone at Procurify is a team player. A big part of this role involves successfully building effective and collaborative working relationships inside and outside the team.Were seeking entrepreneurial people who are willing to challenge the status quo and contribute to larger strategic objectives.

What youll be working on

• Provide timely updates and manage all administrative support functions for the CRO and GTM leaders (including 2+ VPs)
  • This includes meeting management (internal + external stakeholders), minute-taking, event planning, travel planning, scheduling and/or rescheduling appointments, materials preparation, expense reporting, and all other related tasks.
• Anticipate the needs of the leaders calendar to proactively create solutions that make things logistically easier.
• Partner with Leadership Operations to coordinate meetings and events including, but not limited to: obtaining locations, setup, catering, and incorporating Teams and Live Meetings for virtual meetings/events.
• Act independently with a high level of professionalism, confidentiality, judgment, and discretion.
• The successful candidate will interact with the Senior Leadership Team and the executive’s departmental teams. They are always discreet, courteous, and comfortable dealing with Board Directors, Senior Executives, and a wide range of internal and external business partners.
• Other duties as assigned by the CRO or required to meet the needs of the role in relation to organizational goals.

Who were looking for

• 1+ year of demonstrated administrative support experience
  • Bonus points for working with Directors and/or Executives in a startup environment!
• A compassionate, empathetic, and bright mindset that is mission driven to do something bigger than themselves
• High proficiency in G-Suite
  • Needed in order to prepare correspondence, reports, spreadsheets, presentations, and manage a large volume of emails.
• Excellent organizational and time management skills, particularly the ability to prioritize and multitask different responsibilities at the same time.
• A proven ability to exercise confidentiality, tact, and discretion across various stakeholder groups.
• The ability to work independently and thrive in an agile environment
• A process-driven mindset in order to manage calendars, emails, expenses, tickets, travel planning, and end to end project management
• Exceptional interpersonal and communication skills with solid editing and proof-reading capabilities

WHY PROCURIFY?

Help us modernize spend management

Procurify is a remote-first company with a big heart and a strong ambition to modernize the way organizations manage business spend. Were trusted by hundreds of companies around the world across industries like biotechnology, education, health care, manufacturing, and software to manage over $30B in spend. We recently closed $50M in Series C funding to help us strengthen our core offering, launch new payment capabilities, and provide customers with an AI-enhanced procure-to-pay experience. Read the press releasehere.

Be empowered to do your best work

Weve created an environment where personal and professional growth is a real priority. Some of the great perks we offer include:

• Flexible working:Were a remote-first organization with flexible working hours. Work anywhere from within Canada!
• Four-day workweek:Burnout is real. To help you restore balance between work and life, all Procurify team members work four days a week.
• Unlimited responsible time off:Work hard, play harder. All team members can take advantage of our unlimited responsible time off policy.
• Extended health benefits:We prioritize our teams health and well-being. We offer a competitive health, vision, and dental package along with an Employee Assistance Program (EAP), and a health and wellness spending account.
• Community initiatives:We have a strong commitment to giving back to our communities, including regular volunteer days, our Donate Your Day program, and education lunch and learns.
• Stock options: Everyone has a chance to own a part of Procurify with our competitive stock program.
• DEI initiatives:We regularly run a ersity, equity, and inclusion roundtable where we host guest speakers and tackle the topics that matter.
• Base Salary Range:$60,000 – $70,000 CAD (This range is dependent on experience and not inclusive of any bonus, commission, benefits or equity that might exist in your total compensation package.)

Work with an amazing team

Weve welcomed team members who were boat captains, funeral directors, swing dancers, competitive gamers, plumbers, and novelists. Everyone has a story and were here to embrace them!

LEARN MORE

Procurify is an Equal Opportunity Employer. We do not discriminate against any team members or applicants for employment because of race, color, disability, sex, age, national origin, religion, sexual orientation, or gender identity and/or expression.

If you feel like you dont meet all of the requirements for this role, we encourage you to apply anyway. We know that feelings of imposter syndrome can get in the way of meeting incredible candidates, and we certainly dont want those feelings to get in the way of meeting you! We really want to get to know you and why you’re great for the role. Please avoid including your picture and age on your resume.

Apply online today and lets start a conversation.

Executive Assistant

locations

USARemote

Full time

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

We’re committed to bringing passion and customer focus to the business.

Essential Duties and Responsibilities

• Serve as the primary contact for the CCO & CMO and other assigned Executives from external inquiries in order to triage requests and respond or refer issues to other management, as appropriate.
• Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.
• Assist in the preparation and distribution of meeting minutes and action items.
• Coordinate and execute logistics for meetings and events, including venue booking, catering, and materials preparation.
• Maintain confidential files and records, exercise discretion in handling sensitive information.
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies and procedures.
• Represent the CCO & CMO to internal and external business contacts as well as investors and Board members.
• Manage the daily evolving calendar of the CCO & CMO and other assigned Executives, keeping appointments and meetings on time or changing schedules when necessary.
• Ability to support executives in East and West coast time zones.

Education, Experience and Skills

• Bachelors degree strongly preferred.
• +5 years experience supporting Executives in a fast-paced, high growth global technology company.
• Good judgment, strong common sense and excellent attention to detail.
• Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate.
• Outstanding written and verbal communication skills.
• High proficiency in Microsoft Office products including Excel, PowerPoint, and Word.

• Working knowledge of Google mail and calendaring, MS Publisher and Visio, or similar desktop publishing and organizational chart software preferred.
• Experience working in a global organization preferred.

#LI-Remote

Base compensation for this role is: $82,600.00 – $104,650.00 annual salary. In addition to the base pay this position includes a variable compensation. The role might also be potentially eligible to long term Incentive. The final package may vary and will be determined by various factors including candidate profile and ideal qualifications as well as specific cost of living circumstances in some specific locations.

Comprehensive benefits package may be found here: www.kyriba.com/company/careers/benefits/

Kyriba believes that everyone has the ability to make an impact, and we are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship, and genetic information.SeeEEO is the Law.

If reasonable accommodation is needed to participate in the job application or interview process and/or to perform essential job functions, please send an email to [email protected]

Executive Assistant to the CEO

Interos is the operational resilience company reinventing how companies manage their supply chains and business relationships through our breakthrough SaaS platform that uses artificial intelligence to model and transform the ecosystems of complex businesses into a living global map down to any single supplier,anywhere. The Interos Operational Resilience Cloud helps organizations reduce risk, avoid disruptions, and achieve superior enterprise adaptability.

We are searching for an extraordinary team member who thrives as part of a fast-paced team and takes pride in their ability to succeed while delivering value to our customers. Helpdriveinnovation and grow professionally by tackling one of the most critical business challenges of our time building safe, secure and resilient supply chains to power growth and prosperity for all. Whether you are an innovator, explorer, problem-solver, or beyond, we are looking for changemakers people who see promise where others see obstacles.

The Opportunity:

We are seeking a dynamic inidual to fill the role of Executive Assistant to the CEO. In this role, you will be responsible for providing comprehensive support to the CEO’s office while also assisting in project management activities todrivethe company’s growth and success. The ideal candidate will excel in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to prioritize effectively.

Essential Functions/duties:

• Collaborate with cross-functional teams to plan, coordinate, and execute project activities to ensure timely and successful delivery.
• Assist in developing project plans, timelines, and budgets, and monitor progress against established goals.
• Serve as a liaison between project teams and the CEO’s office, ensuring alignment with strategic priorities and objectives.
• Organize and prioritize daily tasks for the CEO’s office, ensuring strategic focus on high-impact opportunities while managing multiple project-related responsibilities.
• Facilitate positive board relationships by leading preparation for board meetings, providing timely updates, and coordinating follow-up actions related to project initiatives. Prepare monthly Board updates with information across the leadership team.
• Ensure Executive Team (L-10) meetings are relevant, well-structured and preparation for the meetings is complete and timely. Ensure action points resulting from meetings are implemented. The person will not be part of the L-10 but will take part in L-10 meetings and calls.
• Proactively identify and mitigate project risks and issues and escalate as needed to ensure timely resolution.
• Prepare project documentation, reports, and presentations for internal and external stakeholders, including board members, investors, and customers.
• Manage project-related communications and facilitate effective collaboration between internal teams and external partners.
• Own overall administrative needs of the CEO’s office, including scheduling, event planning,travelcoordination, and expense management.

Minimum Qualifications:

• Bachelorsdegreein a business-related field
• Project Management Professional (PMP) certification is desired but not required.
• 10 – 15 years of experience in an Executive Assistant role.
• 5-7 years of experience in project management, with a proven track record of successful project delivery.
• This role requires availability outside regular working hours to respond to high priority requests.
• Strong understanding of project management methodologies, tools, and best practices.
• Previous experience as executive assistant or similar experience in a start-up, multinational, or management consulting firm highly preferred.
• Experience working with and through senior level executives with expertise in maximizing meeting-time utilization.
• Experience serving as a key ambassador of an organization, with both internal and external audiences. Board meeting management experience in any capacity a plus.
• Experience in supporting cross-functional executive team leadership.
• Proficiency in Microsoft Office Suite and project management software. Advanced PowerPoint and presentation skills.

Preferred Qualifications:

• Analytical skills and ability to design and develop insights and summary level documents highly desired.
• Experience in cross-functional and ideally global teams

Additional Information

• Supervisory Responsibility: This position has no supervisory responsibilities.
• Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers.
• Physical Demands: This is a sedentary role. Physical requirements include occasional lifting/carrying of five pounds; visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.
• Preferred location is San Francisco, DC Metro area, orRemote
• Compensation range is base salary of$95,000-$120,000.The salary range information provided, reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors. In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.
• FLSA Status: Exempt

Benefits:

• Comprehensive Health & Wellness package (Medical, Dental and Vision)
• 10 Paid Holiday Days Off
• FlexibleTime Off (FTO)
• 401(k) Employer Matching
• Stock Options
• Career advancement opportunities
• Casual Dress
• On-site gym and dedicated Peloton room at headquarters
• Company Events (Sports Games, Fitness Competitions, Birthday Celebrations, Contests, Happy Hours)
• Annual company party
• Employee Referral Program