Executive Assistant & Office Manager

Hybrid

Chicago, Illinois

Full time

R25_0688

Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture.

Group1001’s culture emphasizes the importance of collaboration, communication, core business focus, risk management, and striving for outcomes. This goal extends to how we hire and onboard our most valuable assets – our employees.

Why This Role Matters:

G1001 Innovations is a cross-functional team supporting the company’s strategic vision and growth. We focus on identifying and developing new business lines, designing and launching new products, identifying and structuring reinsurance and risk-transfer transactions for our balance sheet, and establishing and nurturing strategic partnerships within the insurance and broader financial services industry.

The Executive Assistant & Office Manager is responsible for providing high-level support to senior executives while ensuring the smooth and efficient operation of the office. This role combines executive assistance with office management duties, requiring strong organizational, communication, and multitasking skills.

How You’ll Contribute:

• Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements

• Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes

• Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana)

• Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants

• Organize travel information into trip itineraries/agendas with applicable information

• Prepare expense reports in Concur as needed

• Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance.

• Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance

• Coordinate building security for visitors and new team members including badging and floor mapping

• Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment

• Maintain confidentiality of sensitive information at all times

• Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead

What We’re Looking For:

• At least 3+ years of experience as an Executive assistant or comparable position.

• High school diploma or equivalent is minimum required education. Associates or Bachelor’s Degree is preferred.

• Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites

• Willingness to be responsive evenings and weekends for time sensitive matters

• Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed)

• Highly organized, precise, proactive and capable of multitasking.

• Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature.

• Able to balance competing priorities.

• Capable of developing and maintaining effective working relationships with a broad constituency.

• Possesses sound judgment.

• Excellent oral and written communication skills.

Benefits Highlights:  

Employees who meet benefit eligibility guidelines and work 30 hours or more weekly, have the ability to enroll in Group 1001’s benefits package. Employees (and their families) are eligible to participate in the Company’s comprehensive health, dental, and vision insurance plan options. 

Employees are also eligible for Basic and Supplemental Life Insurance, Short and Long-Term Disability. All employees (regardless of hours worked) have immediate access to the Company’s Employee Assistance Program and wellness programs—no enrollment is required.  Employees may also participate in the Company’s 401K plan, with matching contributions by the Company.

Title: Clerk I, prov.-Crime Lab

Location: Rochester United States

Location: Rochester, NY

Title: Clerk I, prov. - Crime Laboratory

Salary: $42,950 - $57,617 annually

Agency/Dept.: Public Safety

Part Time

Job Description:

Description of Duties

This is a senior level position responsible for planning, administering, and performing complex clerical tasks using independent judgement and good decision-making skills. The use of a personal computer for word processing and database entry and manipulation is an integral part of this position. Responsibilities include dealing with complicated systems and interpreting laws or technical regulations. The employee reports directly to, and works under the general supervision of, a department head or an administrator. General supervision may be exercised over a subordinate staff. Does related work as required.

Minimum Qualifications

Graduation from high school or possession of an equivalency diploma, plus EITHER:

(A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university, plus two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR

(B) Four (4) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR,

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

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Title: Recreation Leader I - Specialized Recreation Programs

Location: Auburn United States

Job type: Onsite 

Job Description:

Salary

$18.04 - $18.77 Hourly

Are you passionate about creating inclusive, engaging, and memorable experiences for the community? We're looking for an enthusiastic and organized leader to supervise specialized recreation programs that make a real difference!

In this temporary opportunity, you'll play a key role in shaping programs that serve erse populations. You'll lead and inspire a teamof staff and volunteers, assist with creative program planning, and help ensure every event runs smoothly and successfully.

If you're a natural leader with a heart for community impact and a knack for coordination, we'd love to have you on board!

Primary Duties

Under the guidance of our Recreation Coordinator, you'll:

• Support and inspire participants of all ages and abilities through engaging activities like sports, arts & crafts, cooking, games, music, dance, fitness, and community outings.
• Lead and assist with exciting field trips, social events, and even overnight adventures like camping trips and sports tournaments.
• Be flexible and adaptable, working both indoors and outdoors, in all weather conditions-and during days, evenings, weekends, and occasional holidays.
• Work 3-12 hours per week, depending on the season and program needs-perfect for students, part-timers, or anyone looking to make a meaningful impact.
• Communicate with care, using patience and professionalism with participants, families, coworkers, and the public.

This is more than just a job-it's a chance to build connections, grow your leadership skills, and help create joyful, inclusive experiences for everyone involved.

Minimum Qualifications

• Must be at least 18 years old.
• Must pass a background check.
• First aid and CPR certification required (provided by the city).

Additional Information

RECRUITMENT PROCESS

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process.

If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered.

COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Commitment to Inclusion

Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the ersity of people and ideas. We welcome applications from all qualified iniduals who will help us foster a workplace built on respect, collaboration, and service to the community.

Equal Employment Opportunity (EEO)

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

Field Operations Associate

Job Category: PMO

Requisition Number: FIELD005781

Posting Details

• Full-Time

• Hybrid

• Locations

  Chesterfield, MO 63005, USA

  Kansas City, MO 64118, USA

  Sedalia, MO 65301, USA

  Lake Ozark, MO 65049, USA

Job Details

Description

Are you detail-oriented, organized, and passionate about supporting essential infrastructure? Join our Project Management Office team as an Operations Support associate, where your administrative expertise helps power communities and keep construction and maintenance projects running smoothly.

We’re looking for an Operations Associate to join our Field Operations team. In this role, you’ll be the backbone of our day-to-day construction and maintenance efforts—making sure work orders are accurate, invoices are processed, and our field managers have the support they need to keep the lights on (literally).

Responsibilities: 

• Keeping our work order system up to date and accurate

• Helping process purchase orders and match them with invoices

• Supporting field managers with scheduling, reports, and timekeeping

• Coordinating with crews, vendors, and other departments to keep things moving

• Assisting with onboarding and training logistics for new team members

Qualifications:

• High school diploma or equivalent (associate degree preferred)

• 4+ years of administrative experience, ideally in utilities or construction

• Proficiency in Microsoft Office, specifically Excel, SAP or similar systems

• Strong attention to detail and multitasking skills

• Excellent communication and teamwork abilities

In return for top talent, ENTRUST Solutions Group offers:

• Generous paid time off and benefits
• Retirement program with a company match
• Career development programs
• Tuition reimbursement
• Flexible work schedule

Benefits & Salary: 

• This position pays between $65,000 and $85,000 annually and is an exempt position.
• Benefits offered include company sponsored medical, dental, vision, and retirement plan with company match. Also offered are tuition reimbursement, voluntary life, disability, critical illness, accident and hospitalization plans. HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts are also available. These benefits are subject to employee contribution amounts generally set annually.
• Full time employees are eligible to earn PTO hours.
• May be eligible for discretionary bonus as determined by the company.

Senior Administrative Assistant

Hybrid

Frisco, TX

Full time

R2522890

Sr Admin Asst - DA10AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

This role will be supporting the Head of Sales & Distribution and the Regional Vice President within Middle and Large Business (M&L). The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting leaders within a complex financial services organization.

The ability to interact with iniduals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

The ideal candidate will be experienced in handling a wide range of administrative and support related tasks.

**This role will have a Hybrid work arrangement, with the expectation of working in an office (Frisco, TX) three days a week (Tuesday through Thursday).

Responsibilities:**

• Handles with a high degree of competence, a variety of administrative, special projects and leadership responsibilities
• Communicate effectively with internal and external constituents at all levels
• Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts
• Schedule and coordinate travel arrangements (flight, hotel, car rental; including internal and external meetings/events
• Coordinate internal and external meetings (Town Halls, Segment On/Off Site Meetings, WebEx) and meeting document support including creating agendas, presentations and reports.
• Ensure timely submission of all expense reports, in accordance with company policy
• Communicates on behalf of management staff to all levels of staff
• Create, prepare and edit presentation materials, including PowerPoint presentations and ensure its availability
• Provides effective and accurate updates and announcements within and outside the department
• Maintain team SharePoint site and other system administrative support and delegate
• Coordinates new departmental operations and procedures
• Coordinates completion of multiple assignments going on simultaneously
• Assists staff in accomplishing business goals. Acts as leader on special projects
• Initiate timely responses to emails, voicemails, and written correspondence
• Takes initiative in participating in available educational courses
• Onsite Office duties may include but not limited to, pool car administration/maintenance, handling of mail, deliveries and shipping, visitor security badge requests and parking
• Provide backup coverage and support for other M&L Admins as needed

Qualifications:

• 2+ years of experience
• Strong understanding of business requirements
• Maintains up to date knowledge of hardware and software enhancements on company systems
• Ability to understand branding standards and create presentation content within those standards
• Leverage approved branded templates to support various MLC business units in telling our story to internal and external stakeholders via dynamic presentations

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role.

The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

The annualized base pay range for this role is: $64,800 - $97,200

Receptionist, Central Services

Job category: Central Services

Requisition number: CENTR007947

Full-time

Remote

Online / Remote

Description

Central Receptionist

The Rasmussen University Central Receptionist is a customer service focused role responsible for handling a high volume of incoming calls, greeting visitors and performing general administrative duties in a team oriented corporate office setting.  This role also assists other members of the Central Administration team with overflow work, including coordination of office events, data entry and special projects.

Responsibilities:

The Central Receptionist has primary areas of ownership as follows:

Central Reception Support-80%

• Corporate office phone line coverage of up to 200 calls a day, answering questions, and directing calls as appropriate via use of desktop application.
• Greeting and directing visitors as appropriate.
• Responsible for front desk coverage from 8AM CT-5PM CT.
• Ensuring high level of customer service for all callers and visitors and following Rasmussen protocols and procedures guidelines for phone all interactions.
• Field common questions from employees and staff daily.

Administrative Support/Event Management-10%

• Assist the Administrative and Executive Team with onsite meetings, managing catering orders, and projects (i.e. preparing binders for department trainings and printing materials for onsite meetings).
• Helps facilitate office events (REMy Celebrations, holiday parties, community service day, and team building activities).
• Assist with onsite meetings.
• Manage conference room calendars.

 Campus Support-5%

• Maintaining the Campus Directory and connecting with campuses/offices to verify directory information is accurate.
• Collaboration with departments to develop ideas to better serve our students/callers.

Floor Management- 5%

• Distribution of mail and other packages delivered to the office.
• Ordering of office supplies, including employee break room.
• Maintenance of TV monitors and content via Carousel system.
• Ensuring the office floor, lounge, and meeting areas are kept organized, clean and well stocked.
• Assist with communication to the office floor regarding events, gatherings and officer reminders.
• Safety Promoter during fire drills and being knowledgeable in emergency protocols.

Problem Solving

This position requires a high degree of customer service skills and the ability to readily problem solve.  The Central Receptionist guides all students/callers to the applicable Rasmussen Employee and/or department that can solve his/her issue. 

The Central Receptionist also guides the caller to next steps if there is no one available at that time to assist. The Central Receptionist must use their knowledge and sensible decision making skills on a daily basis.

Magnitude & Impact

The Central Receptionist is the first person a visitor, an employee, and/or guest interacts with on a daily basis. The Central Receptionist is expected to be professional when interacting with others and to model the Rasmussen Core Values at all times.

Reporting Relationships:

The Central Receptionist reports to the Office Manager.

Requirements:

• Associate's Degree Required
• One to two years of prior office experience including reception, filing, customer service roles, and administrative duties.
• Prior experience in a call center environment handling customer service/collections is a plus.
• Excellent verbal and written communication skills.
• Positive upbeat attitude, willingness to learn, outstanding problem-solving skills, and professional demeanor.
• Has the ability to follow detail scripts and to make sensible decisions based on the situation at hand.
• Is a team player and can work collaboratively with other departments.
• Is an independent starter.

Custody Management SME

Full-Time

Location: Remote USA

Overview

GovCIO is currently hiring for Facilities Inspections and Standards Subject Matter Expert (SME) to support strategy, training, and compliance activities at the Department of Homeland Security (DHS) Immigration and Customs Enforcement (ICE). This role will be responsible for supporting the Custody Management Division (CMD) on a myriad of facility specific requirements focused on standards. This position will be a fully remote position but will require travel to specific facilities to support training and facility review.

Responsibilities

• Provide subject matter expertise in detention contract/acquisition management.
• Review existing ICE contracts to identify inconsistencies and omissions through comparisons of current detention contracts and develop recommendations to improve ICE detention contracts and enhance ICE processes to acquire detention space.
• Produce continual recommendations to improve the overall ICE detention acquisition and management strategy.
• Demonstrate thorough knowledge and understanding of the Performance Based National Detention Standards (PBNDS) and National Detention Standards (NDS).
• Analyze strategies for PBNDS implementation.
• Analyze segregation and hold room usage.
• Analyze custody management operational methodology considering stakeholder engagement.
• Conduct training workshops for ICE government personnel on PBNDS or NDS which may include one-on-one site-specific training.
• Participate in pre-occupancy inspections, site-assistance, or quality assurance reviews with facility out-briefs and provide recommendations and strategies on improving services.
• Design, implement, and conduct on-site detention standards training workshops for Detention Services Managers on all ICE detention oversight procedures.
• Develop professional or advanced training materials to provide ERO Headquarters and the field with the knowledge and tools necessary to safely and efficiently support ERO mission, from use of detention through removals.
• Lead customer engagement to discuss needs, issues, and challenges faced by the clients and pathways to resolution
• Review project deliverables, including artifacts to ensure adherence to team compliance and quality standards.
• Establish effective project communication plans and ensure their execution.
• Leverage advanced writing skills to translate complicated issues from multiple information sources into a clear point of view to create a compelling, concise, and well-written narrative.

Qualifications

Required Skills and Experience:

• Bachelor's degree and 8+ years of experience or commensurate work experience.
• 10+ years of experience working with detention facilities and the overall facilities compliance process or commensurate experience

Preferred Skills and Experience:

• Excellent written and oral communication skills.
• Strong understanding in project management and communications
• Ability to lead in an extremely fast-paced environment.
• Ability to foster collaborative relationships with other team and external stakeholders.
• Be flexible to change direction on a moment’s notice while also tracking/executing tasks in progress.
• Ability to think “outside of the box” while communicating or dealing with a variety of situations.
• Possess clear understanding of the activities, roles, and responsibilities on large scale projects.
• Direct experience with NDS and PBNDS standards and their application in ICE facilities

Clearance Required:

• Ability to attain and maintain DHS clearance (US citizenship required)

Company Overview

GovCIO is a team of transformers--people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.

Posted Pay Range

The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple inidualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an “at-will position” and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to inidual performance, GovCIO or inidual department/team performance, and market factors.

Posted Salary Range

USD $120,000.00 - USD $130,000.00 /Yr.

Title: Accounts Receivable Officer - Sydney - 12-month FTC

Job Description:

Role: Accounts Receivable Officer - 12-month FTC

Location: Sydney

What did you have for breakfast today? Whether it's the flour in your toast or the grain in your cereal, it's highly likely that GrainCorp helped get it onto your plate! As we find new ways to connect rural communities with food, animal feed, and industrial customers around the world, we're proud to be leading the way in sustainable agriculture.

Reporting to the Accounts Receivable Team Leader, we are seeking an Accounts Receivable Officer for a 12-month fixed term contract.

This role is based out of the International Towers on the harbour foreshore of Barangaroo at one of Australia's most progressive workspaces and one of the world's most sustainable commercial precincts.

Hybrid working arrangements are available and offered on 3 days in the office and 2 days at home.

You will be part of the team responsible for managing banking allocations, order release and finally collections, which can involve making up to 25-50 calls a day depending on business requirements.

Other key responsibilities in this role will include:

• Develop & Maintain Relationships with key stakeholders
• Maintain high level of Customer Service
• Coordinate banking transactions & maintain clear transaction records
• Follow-up to resolve unallocated or disputed items
• Generate reports & perform account reconciliations

About your experience

Our successful candidate will come to us with previous experience in an Accounts Receivable position preferably within a large FMCG or Agribusiness. Other key criteria for your success is:

• Highly desirable would be proven experience in SAP
• Customer service experience
• Ability to work autonomously & to deadlines
• High level of attention to detail
• Demonstrated process improvement experience & change management skills
• Continuous improvement mindset
• Ability to challenge the status quo positively / continuous improvement mindset

What we offer:

• Professional development & leadership programs
• Hybrid work and flexible leave options including birthday leave
• Health & wellbeing support
• Inclusive, values-driven culture
• We're proud to be a Family Inclusive Workplace accredited employer, supporting balance, care and flexibility in every career

Title: Executive Assistant & Office Manager

Location: New York NY United States

Full-Time 

Hybrid

Job Description:

We're looking for a dynamic, detail-oriented, and adaptable Executive Assistant & Office Manager to provide administrative support to our co-founder/CEO and keep our NYC office running smoothly. This role is a true hybrid: part strategic support, part hands-on operator. You'll ensure the CEO's schedule, travel, and communications run seamlessly while creating and maintaining an outstanding office environment for our 40+ team in NYC to thrive.

This is a hybrid role: 3 to 4 days per week in our NYC office at Herald Square, and Fridays work-from-home.

If you love bringing order to fast-moving environments, can pivot gracefully between priorities, and thrive on making things (and people) work better, this is the role for you.

What you'll do - Executive Assistance (50%)

• Calendar support for the CEO: scheduling meetings, protecting focus time, and anticipating needs across shifting priorities.
• Coordinate complex travel: optimize routes, arrange ground transport, hotel check-ins, and day-of contingency plans.
• Push back professionally: protect the CEO's time by renegotiating low-value tasks and setting clear expectations.
• Prepare agendas, notes, and action summaries for key meetings and ensure follow-up actions are tracked.
• Gate and route inbound CEO email/Slack, draft replies, and escalate only what's decision-worthy.
• Keep the CEO organized and one step ahead by managing information flow, reminders, and prep materials.
• Welcoming executive hospitality, ensuring an outstanding guest experience for every meeting including room prep, catering, gifts and follow-up.
• Simple errands and pickups tied to the CEO's workday and meetings.
• Build & maintain best practices, setup systems and processes that creates accountability and brings efficiency to CEO's day to day.
• Maintain discretion with sensitive information at all times.

What you'll do: Office Management (50%)

• Be the heartbeat of our NYC office: maintaining an inviting, functional, and energized space that enhances our culture.
• Coordinate office catering, snacks, and office supplies to ensure the team has what they need to do their best work.
• Handle office shipping and logistics for our headquarters, including support fulfilling customer orders, equipment, swag and gifts.
• Manage equipment setup and IT coordination for new hires, working with internal teams to ensure smooth onboarding.
• Support planning and logistics for in-office events, team gatherings, and leadership offsites (venue sourcing, booking, setup & execution).
• Maintain up-to-date office documentation and logistics resources.

What you'll bring

• 3+ years of experience as an Executive Assistant or Office Manager, ideally in a fast-paced startup.
• Exceptional organization, communication, and problem-solving skills.A proactive, flexible mindset, ready to jump in wherever needed.
• Tech-savvy and comfortable with tools like Google Workspace, Slack, and Notion.A calm, unflappable demeanor: you stay collected and solution-oriented when priorities shift.
• You take pride in service and polish, and you have a genuine love for creating an environment where people and teams thrive.
• Experience hosting execs, customers and/or investors.(nice to have) event or food & beverage coordination experience and a good understanding of NYC vendor and locations.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.

Accounts Assistant

Stockbridge Permanent £30,000 - £32,000 per year

• Accounts Assistant
• Full time, Permanent

About Our Client

Our client is based in Stockbridge, and due to a busy period and various ongoing projects, the accountancy team is looking for additional support.

Job Description

• Assist in the preparation and maintenance of financial records and reports.
• Reconcile accounts and ensure accurate financial data entry.
• Support the accounts payable and receivable functions.
• Assist in the preparation of budgets and forecasts.
• Ensure compliance with financial regulations and internal policies.
• Liaise with other departments to resolve financial discrepancies.
• Provide administrative support to the accounting team as needed.
• Contribute to the month-end and year-end closing processes.

The Successful Applicant

In order to be considered for the role you must be able to do most, if not all of the above.

What's on Offer

• A competitive salary of £30,000 to £32,000, depending on experience.
• Full study support for the right candidate.
• Permanent, hybrid role (3 days in office, 2 days WFH)

Job summary

Job function

Accounting

Subsector

Accounts Assistant

Sector

Business Services

Location

Stockbridge

Contract type

Permanent

Job reference

JN-092025-6824737

Program Support Specialist

External Job Description and Responsibilities

Overview

Requirements

Essential Duties and Responsibilities:

•    Point of contact for all customers with program and application questions and issues. Ensures prompt resolution of outstanding issues.

Qualifications / Experience

Two years of related experience required, preferably in healthcare or hospital-based environment.

PHYSICAL / ENVIRONMENTAL DEMANDS:

Location

Remote

Working Level

Full-Time

Job Category

Admin-Clerical, Administrative, Healthcare

Yes

ID

55850BR

Job Description

Our client, a top media and entertainment company, is seeking a Creative Coordinator to support the Visual Storytelling ision of their Creative Studio**.**  The team creates and optimizes new and innovative workflows across digital, streaming, broadcast, and marketing. Although the title is Creative Coordinator, this role is not about being creative — it focuses on supporting creative teams with administrative and process-oriented responsibilities.  The ideal candidate is highly detailed, organized, analytical, and process-driven.

• Pay Rate: $30/hour
• Duration: 12 months
• Schedule: Monday–Friday, 9:00 AM – 6:00 PM EST
• Location: Remote – Connecticut (must align to East Coast hours: 9:00 AM – 6:00 PM EST)

Responsibilities:

Support the coordination of creative strategy projects and optimization initiatives across Visual Storytelling.

• Partner with the Creative Producer to manage daily operations and capture strategic insights.
• Coordinate with the creative team to ensure milestone readiness for large upcoming televised events.
• Assist with the creation and oversight of project schedules, deliverable lists, internal microsites, department asset library, and promotional tools.
• Assist in preparing and supporting promotional assets for studio and live-action productions.
• Assist Producers in quality control (QC) of promotional materials.
• Develop and leverage relationships with client departments to obtain materials and assets to support project needs.
• Leverage libraries and footage servers to screen, log, and clip assets for Creative teams.
• Assist in preparation for presentations.
• Develop thorough knowledge of various network/show looks.
• Maintain strict adherence to established department procedures.

Required Qualifications:

• 1 year of experience in broadcast and/or digital producing.
• Demonstrated communication and organization skills.
• Demonstrated ability to react quickly and positively under a wide variety of situations.
• Demonstrated leadership experience in a professional role, organization, or activity.
• Detail-oriented, with the ability to multitask and deliver accurately in a fast-paced environment.
• Demonstrated ability to work well within a team environment with erse personalities and working styles.

Preferred Qualifications:

• Knowledge of company distribution points, including MVPDs and SVODs.
• Experience with Airtable.
• Experience with project management tools, including Asana, Atlassian tools, Smartsheet, etc.
• Experience with creative tools, including Adobe Creative Suite, Figma, PowerPoint, etc.

Education:

• Required: High School Diploma or Equivalent
• Preferred: Bachelor’s Degree in a related field

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Provider Services Scheduler

El Paso, TX

External Job Description and Responsibilities

Overview

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicates with the Medical Directors to ensure utilization of scheduling software for completion of provider schedules for their respective emergency departments.

• Contacts clinicians to commit to uncovered shifts after the schedule has been prepared. In addition, this includes creating schedules for hospitals where no Medical Director is presiding ensuring appropriately credentialed clinicians are scheduled to work.

• Creates schedules for groups not utilizing scheduling software ensuring appropriately credentialed clinicians are scheduled to work.

• Ensures provider schedules are published by the 15th of each month with minimal open shifts two calendar months in advance, including coverage for all unforeseen emergencies.

• Completes and distributes scheduling packets to providers, stakeholders, facilities, and directors, as needed.

• Maintains and updates relevant provider contact information, such as phone   addresses and E-mail addresses to ensure that scheduling backups are accurate and timely. This includes notifying the appropriate persons and departments of any changes to said information.

• Enters scheduling data into software including any changes or corrections to the schedule; alternates on-call responsibilities with other Schedulers.

• Serves as first line of defense in a rotating 24-hour on call period which includes taking the call from the clinician who cannot work the shift and finding clinicians who can work the shift. 

• Manages budget for shift bonuses given to clinicians for coming in when there is a call out for the shift.  Determines how much money to give and works to find scheduling solutions require minimal investment above the hourly rate for the clinician.  Accurately records shift fee bonus information daily.

• Decides if and when locum tenens vendors are contacted when they cannot fill a shift with current credentialed clinicians.

• Communicates effectively as needed with members of Provider Services.

• Completes all other duties and assignments as directed by Scheduling Manager and/or Director of Scheduling.

• Assists in the facilitation of the department’s processes which includes: attending all related meetings; participating in developing and implementing goals; participating in problem-solving supporting corporate and center management decisions; being flexible and adaptable to change; establishing trust and respect for other team members; placing team needs first; and by completing all necessary training.

• Follows the norms and guidelines established by management for communication, production, efficiency, conflict resolution, decision-making, problem-solving, and interpersonal relations.

Requirements

QUALIFICATIONS / EXPERIENCE:

• Associates Degree (Two (2) or more years of college) or equivalent experience preferred; Bachelor’s Degree preferred
• A minimum of one (1) three (3) years of administrative or professional experience with a proven employment track record preferably in medical setting working closely with clinicians
• Excellent communication skills (verbal and written);
• Excellent problem-solving ability
• Ability to work well with deadlines, stressful situations and multiple tasks;
• Ability to think creatively within a short time-frame;

QUALIFICATIONS / EXPERIENCE (continued):

• Ability to work a flexible schedule;
• Ability to adapt to change and handle stress;
• Advanced proficiency in various computer applications, i.e. word processing, spreadsheet, e-mail, database management and presentation software;
• Ability to handle confidential data

Job Benefits

What we Offer:

Location

Remote

Working Level

Full-Time

Job Category

Administrative, Healthcare

ID

55840BR

Executive Assistant

Administration - Austin, Texas (Remote)

Job Title: Executive Assistant

Location: Remote

Who we are

Flashfood is a marketplace app that connects grocery retailers with shoppers. Grocers post items nearing their best-before dates, like fresh produce, meat, and bakery goods, at discounted prices, helping them recover costs and attract new shoppers.

Shoppers get great deals on quality groceries, making it easier to eat well affordably. By keeping good food out of landfills and on dinner tables, Flashfood helps both retailers and consumers save money while reducing food waste.

How it works:

1. Download the Flashfood app and create an account 
2. Browse grocery deals at nearby stores
3. Add items to your cart and purchase within the app 
4. Pick up your items from the Flashfood Zone at your local partner store

What we are looking for in you

We’re looking for a highly organized, proactive, and sharp Executive Assistant to support three key executives — the CEO, CFO, and VP of Enterprise Sales. This role is at the center of the company’s leadership operations, ensuring calendars, priorities, and communication flow run smoothly.

The right person thrives on complexity, keeps things moving with minimal guidance, and knows how to make three leaders look like they have twice the hours in a day.

What you will be doing

Executive Support & Calendar Management

• Manage complex and frequently changing calendars across time zones; coordinate internal and external meetings, board sessions, and travel.
• Anticipate scheduling conflicts and proactively resolve them with diplomacy and good judgment.
• Serve as gatekeeper and liaison for incoming requests and communications.

Operational Coordination

• Prepare and organize materials for executive meetings, including agendas, pre-reads, and follow-ups.
• Partner closely with the leadership team on strategic scheduling and time allocation.
• Track key deliverables and ensure deadlines are met.

Travel & Expense Management

• Coordinate detailed domestic and international travel plans.
• Process and reconcile expense reports with accuracy and speed.

Cross-Functional Support

• Partner with teams across Finance, Sales, and Operations to support leadership initiatives.
• Assist with executive communications and presentation prep as needed.
• Maintain confidentiality and handle sensitive information with absolute discretion.

What you must have

• 5+ years of executive support experience, ideally supporting multiple C-level leaders in a fast-paced or high-growth company.
• Expert at calendar management and prioritization under pressure.
• Strong written and verbal communication skills — polished, concise, and tactful.
• Tech-savvy with Google Workspace, Slack, Asana and modern scheduling tools
• Resourceful and unflappable — you don’t just solve problems, you see them coming.
• Deep sense of professionalism, reliability, and good humor under pressure.

Why This Role Matters

This is a high-impact position that keeps the leadership team operating efficiently and focused on the most important work. The EA will play a crucial role in connecting people, priorities, and execution across the company — ensuring our leadership team runs as a single, synchronized engine.

Title: Litigation Legal Administrative Assistant

Location: Charlotte United States

Job Description:

Important Application Submission Information

In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Sunday, November 2, 2025

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Please note: Anticipated start date for this position is mid-January, 2026.

Job Summary:

This position will support the litigation attorneys and paralegals in the Office of General Counsel, Legal Department located in Charlotte, North Carolina. This position requires a minimum of two years of legal administrative and/or paralegal-related experience. Must possess the ability to multitask and stay flexible in a fast-paced environment while working as part of a team with attorneys and paralegals.

Responsibilities & Duties:

• Edit, using Word or other Microsoft products, and proofread correspondence, presentations, pleadings, settlement agreements, cover letters and other litigation related documents in an accurate, complete, and timely manner.
• Assist paralegals and attorneys on review, proofreading, cite and quality checking litigation pleadings and exhibits, before filing with the courts.
• Make required filings using appropriate court e-filing system and in person.
• Screens and prioritizes phone messages, email and other correspondence; responds to calls and email with little direction or supervision required.
• Maintains attorney calendars and tracks litigation docket deadlines using Outlook and SharePoint; schedules calendar appointments, internal/external meetings; makes decisions on priority and changes calendars; arranges and coordinates all business travel, luncheons and/or dinner logistics.
• Assist paralegals with development and maintenance of SharePoint sites, including SharePoint Workflows, and SFTP sites or other electronic media, as needed.
• Responds to inquiries in a respectful and professional manner from officers, management, other employees and external sources regarding a variety of legal questions and other matters and determines what, how and to whom information is to be communicated with little direction or supervision required.
• Handles information of a highly confidential nature and maintains confidentiality.
• Serves as the process owner for matter management, hard-copy files, databases, document management systems, and specialized computer software systems.
• Performs routine administrative duties such as copying, scanning, filing, creating and maintaining electronic and paper files, and preparing mailings, including overnight and certified mailings for service of process requirements.
• Working knowledge of computer applications such as Microsoft Office 365 products such as Teams, Outlook, Word, Excel, and PowerPoint.
• Prepares expense reports and handles logistics. Develop and maintain SharePoint, and SFTP sites or other electronic media, as needed.
• Initiate and complete assigned projects as instructed and with a sense of urgency.

Basic Qualifications:

• High school diploma/GED AND two (2) years minimum of related work experience.

Desired Qualifications:

• Minimum two (2) years of administrative and/or paralegal-related experience or related experience of a technical and responsible nature and proficiency with legal terminology.
• At least five (5) or more years related experience as a legal administrative assistant and/or paralegal, supporting a litigation practice in a law firm, in-house corporate legal department or governmental agency.
• Associate's or Bachelor's degree.
• Experience supporting three or more attorneys and/or paralegals.
• Regulated industry or utility experience.
• Working knowledge of computer applications such as, Oracle expense reporting, Passport matter management, SharePoint, iManage and performing internet research.
• Demonstrated clear, concise, and effective written and oral communications skills, including an emphasis on grammar and formatting.
• Demonstrated ability to prioritize, organize, and coordinate work while being proactive, taking initiative, and exhibiting sound judgment.
• Attention to detail, accuracy, and flexibility in handling multiple tasks, often under time constraints while taking direction from multiple attorneys, paralegals and/or clients.
• Demonstrated ability to appropriately handle highly confidential and proprietary information.
• Demonstrated problem solving, decision making and analytical skills.
• Holds oneself accountable for complete, accurate, and timely work results, both independently and as part of a team.
• Exercises professional judgment, integrity, respect, and professionalism.

Working Conditions

• M - F, 3 days per week in office
• Hybrid mobility classification - work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable commute to Duke Energy Plaza.

#LI-Hybrid

#LI-AB1

Travel Requirements

Not required

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Privacy

Do Not Sell My Personal Information (CA)

Terms of Use

Accessibility

Title: Rating Associate - CL

Location: IA, ND, SC, IL, OH, TX, MI, KS, MO, MI, WI, MN, NE, AZ, RI, PA

Job Description:

time type

Full time

job requisition id

R6113

At EMC, we’re all about working together to make an impact. As part of our team, you’ll have the opportunity to grow, contribute, and gain experience that matters. We strive to be caring leaders, close partners, and responsive experts—always supporting each other to do our best work. Join us, and let’s improve lives together.

**This position can be performed remotely for candidates who reside in IA, ND, SC, IL, OH, TX, MI, KS, MO, MI, WI, MN, NE, AZ, RI, PA**

Essential Functions:

• Collects, reviews, and enters rating information into the system to provide quotes to underwriters for new business, endorsements and renewals

• Contacts the agent and follows up for missing information

• Reviews the automated renewal quote document and makes necessary updates

• Reviews and processes endorsements that fall within a specified list of requirements

• Prepares and approves renewals within authority limit

Education & Experience:

• High school diploma or equivalency

• One year of office support experience desired

Knowledge, Skills & Abilities:

• Keyboarding speed of 40 wpm

• Accurate data entry skills

• Good personal computer skills

• Proficiency in Microsoft Word

• Strong customer service skills and telephone etiquette

• Knowledge of insurance terminology desired

#DNP

The hiring salary range for this position will vary based on geographic location, falling within either of the following:

$37,116 - $51,159 or $40,925 - $56,406

A hiring range represents a subset of the full salary range. The actual salary will depend on several factors, including relevant education, skills, and experience of an applicant, geographic location, and business needs.

Our employment practices are in accordance with the laws that prohibit discrimination due to race, color, creed, sex, sexual orientation, gender identity, genetic information, religion, age, national origin or ancestry, physical or mental disability, medical condition, veteran status, active military status, citizenship status, marital status or any other consideration made unlawful by federal, state, or local laws.

All of our locations are tobacco free including in company vehicles.

Title: Primary Therapist - Virtual (NY, NC or SC license required)

Location: NY, NC or SC; US

ID: 7770

Job Description: We save lives while providing the opportunity for people to realize their healthy selves.

East Coast  - NY, SC and NC License required

PRN Flexible position

Monte Nido & Affiliates has been delivering treatment for eating disorders for over two decades. Our programs offer a model of treatment that blends medically sophisticated care with a personalized treatment approach. Our work is grounded in evidence-based strategies for adults and adolescents suffering from eating disorders. We work from a multi-disciplinary treatment team approach while integrating state-of-the-art medical, psychiatric, nutritional, and clinical strategies to provide comprehensive care within an intimate home setting.

We are seeking a Primary Therapist to work with our Virtual team. This is a fully remote PRN position, working with the adolescent  and adult population.

Schedule: This is a PRN position working up to 15h/week, inidual and group work.

#LI-REMOTE

VIRTUAL EMPLOYEES: We have the same expectations for employees as we do for clients. We ask that you always have camera on and join from a private space free from other noises and distractions (e.g. not in car) when meeting with clients or joining a clinical staff meeting. You will need a reliable video conferencing setup including camera, microphone and stable, high speed Internet connection. You will also need to be prepared for a back-up in the event of technology failures. We also expect that you consider your personal appearance in much the same way you would if you were seeing clients in-person. You will also need to keep your background (behind the camera) clean and professional.

We are committed to creating a erse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

• Providing inidual, group, and family therapy

• Serving as liaison with families and outpatient providers

• Interact with insurance companies for pre-certification and utilization management

• Participating in discharge and aftercare planning

• Therapeutic meal support, while modeling a healthy relationship with food

• Provides safe, empathetic, and affirming care for each client and their unique circumstance based on the clients' intersecting identities

Qualifications:

• Master’s degree in clinical counseling or related discipline, at minimum

• License in NY in a counseling field (e.g., Psychologist, LMFT, LCSW, LPC)

• Prior experience with eating disorders and higher levels of care is helpful

• Knowledge of ersity, equity and inclusion practices

Executive Assistant

Hybrid in Cupertino, CA (shuttle available)

Overview

Placement Type: Temporary

Salary: $52.49-58.32 Hourly

W2 + benefits

Start Date: ASAP

We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly.

This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.

Primary Responsibilities

• Assist Creative Operations senior leaders and their teams with administrative tasks.
• Heavy calendar management.
• Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
• Adjust schedules due to changes from conflicting meetings that come up last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings.
• Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items.
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business off- sites, and Town Hall meetings.
• Liaise with local site teams and corporate meetings and events teams as needed.
• Answer correspondence and redirect as needed to appropriate team members.
• Assist with communicating team updates.

Key Qualifications:

• 4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity.
• Experience working with / understanding the needs of creative organizations.
• Experience collaborating with distributed teams — the role will be primarily working with teams across the US – as well as stakeholders across EMEA and APAC timezones.
• Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams.
• Comfortable operating as part of a greater team of administrative assistants that support one another.
• Strong attention to detail and accuracy.
• Superior organization skills – has an organized approach to time management, and is adaptable to inevitable changes.
• Works effectively with minimal guidance and supervision, and can independently problem solve.
• Adept and professional in communication with cross functional stakeholders and senior management.
• Consistently adapts/improves their processes to get things done more effectively.
• Discretion in handling confidential materials and issues.
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages).
• Experience with virtual collaboration tools (Quip, Slack, Webex).
• Willingness to be available after business hours on occasion.

Education:

• Bachelor’s degree or equivalent experience.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.

Administrative Assistant V

REMOTE

Full time

R8459

The Administrative Assistant provides administrative and general office support. This position support efforts in implementing business strategy, mission, plans and goals.

Work involves conducting basic research, drafting reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel requests, travel reimbursements, maintaining calendars and creating presentations. 

This position is remote.

Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Technology, Infrastructure & Engineering, Health, Manufacturing, Public Safety, Consulting, and Transportation) for the federal government and commercial enterprises.

A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people.

CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.

As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.    

ESSENTIAL REQUIREMENTS

• Must be able to obtain a Public Trust clearance. 

• High school diploma or general education degree (GED) and a minimum of ten (10) of years’ relevant experience and/or training, or equivalent combination of education/experience. 

• May be required to travel to support quarterly customer offsite meetings.

KEY DUTIES AND RESPONSIBILITIES

Essential Duties and responsibilities include the following. Other duties may be assigned.

• Supports FAA Division manager and/or executive with calendar management/scheduling of appointments.

• Supports meetings; recording, submitting minutes and action items and providing briefing updates to executives.

• Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion.

• Assists with interoffice correspondence review and coordination.

• Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

• Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively.

• Assists Executives with time recording reviews (LDR codes) using government time keeping system (CASTLE), reviewing codes and recommending changes or approval. 

• Prepares program-related briefings and presentations.

• Reviews FAA orders and notices to ensure adherence to FAA policies and processes.

• Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events.

• Schedules and arrange travel for executives using Government software (E2).

• May be required to travel to support quarterly customer offsite meetings.

EDUCATION AND EXPERIENCE

High school diploma or general education degree (GED) and a minimum of ten (10) of years’ relevant experience and/or training, or equivalent combination of education/experience. 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this job.  

Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear.

Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.  Exposed to general office noise with computers printers and light traffic.  

The estimated pay range for this role is $28 to $29, with the final offer contingent on location, skillset, and experience. 

CNI offers a comprehensive benefits package that includes:

• Medical

• Dental

• Vision

• 401(k)

• Family Planning/Fertility Assistance

• STD/LTD/Basic Life/AD&D

• Legal-Aid Program

• Employee Assistance Program (EAP)

• Paid Time Off (PTO) – (11) Federal Holidays

• Training and Development Opportunities

Part-Time Events Bookkeeper, Contracts

Hybrid

HR, Talent & Administration

Part time

Los Angeles, California, United States

Description

JOB SUMMARY

THIS POSITION IS PART-TIME, UP TO 28 HOURS PER WEEK

***PAY RATE: $25 PER HOUR***

WEEKLY HOURS: 20-25 HOURS PER WEEK

ESSENTIAL DUTIES

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

Requirements

EDUCATION & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
• Experience in event management, hospitality, or a related industry is a plus
• Prior experience working with a small team or startup environment is beneficial

SKILLS & ABILITIES

• Advanced Excel proficiency (90% of tasks require Excel usage)
• Strong knowledge and prior experience with DocuSign, PayPal, Bill.com, and other online payment platforms
• Experience with invoicing and billing processes
• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
• Strong communication and relationship management skills
• Exceptional attention to detail and ability to follow up on assigned tasks
• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
• Flexibility in schedule to address urgent inquiries outside of standard work hours

Benefits

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

Research Associate

locations

US Remote

time type

Full time

job requisition id

R11420

BASIC FUNCTION

Responsible for researching and understand websites and reference materials regarding the healthcare system; provide information to nurses regarding providers, eldercare, nursing homes and other  requested information; respond to member requests by providing specific resources and options; track cases and follow-up with members and providers in a timely manner. *PLEASE NOTE THIS ROLE PAYS $16.00 PER HOUR**

MAJOR JOB ACCOUNTABILITIES

Research Functions – Research and understand websites and reference materials regarding the healthcare system ensuring adherence to department and corporate policies and procedures

• Research and document request information (e.g., primary care physicians, dentists, etc.)
• Identify appropriate benefit plans for benefit offerings
• Provide information to advocates regarding providers, eldercare, nursing homes and other  requested information
• Respond to member requests by providing specific resources and options
• Enter all required documentation into the system and ensure its accuracy
• Ensure research results are compiled in a user friendly format for members to review and respond
• Track cases and follow-up with members and providers in a timely manner
• Exercise exceptional customer service skills in an effort to optimize each contact with the member
• Ensure that calls are processed in strict adherence to established policies, procedures, quality standards as well as applicable federal laws and regulations
• Know and support approved departmental and corporate policies and procedures relating to benefit issues
• Ensure policies and procedures are in compliance with all applicable laws and regulations, including the privacy of employee health information in compliance with federal and state laws such as the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA)

Healthcare System Research Assistance - Assist in resolving routine research issues by identifying issue(s) and researching in a timely manner

*Follow research through until resolution

*Document all issues thoroughly maintaining department files or appropriate system

*Continuously evaluate the status of all work efforts, ensuring all tasks are prioritized to assist in providing timely and quality services

*Assist in monitoring issue trends, escalating such trends to supervisor to determine appropriate actions necessary to eliminate future occurrences and improve service levels

Team Interfaces/Customer Service - Establish and maintain a professional relationship with

internal/external customers, team members and department contacts

* Cooperate with team members to meet goals or to complete tasks

* Provide quality customer service that exceeds customer expectations and improves level of

service being provided

* Treat all internal/external customers, team members and department contacts with

dignity/respect

* Escalate to supervisor any situation outside the employee's control that could adversely impact

the services being provided

Related Duties as Assigned - -

* The job description documents the general nature and level of work but is not intended to be a

comprehensive list of all activities, duties, and responsibilities required of job incumbents

* Consequently, job incumbents may be asked to perform other duties as required

* Also note, that reasonable accommodations may be made to enable iniduals with disabilities

to perform the functions outlined above

* Please contact your local Employee Relations representative to request a review of any such accommodations

MINIMUM QUALIFICATIONS

Applicant for this job will be expected to meet the following minimum qualifications.

Education

* High School Diploma or G.E.D.   

* Associates degree from an accredited college or university with major course work in business

administration, liberal arts, healthcare management, or a related field preferred.

Experience

* Minimum of one year healthcare experience preferred

Other

* Basic knowledge of MS Word, Excel, and Web Navigation required

* Must score acceptably on job related testing

* Ability to pass standardized interview

* Based on assignment may need to be bilingual in English, Spanish, etc.

A successful incumbent in the job will be able to demonstrate the following skills and abilities:

• Strong communication (verbal and written) skills and phone etiquette
• Ability to provide requested research or information to physicians’ offices, hospitals, insurance companies and nurses
• Highly effective listening skills
• Strong problems solving/issue resolution skills
• Excellent customer service and customer resolution skills
• Organizational and administrative skills including follow-up on issues and the ability to multitask.
• Ability to work in a team environment

People Operations Associate

NYC Metro Area (Remote)

Keep Growing with Nutrafol

We’re a growing company. Everything we do, we do to help people grow into the best version of themselves. As the pioneers of hair wellness, we create clinically tested products for hair growth and provide support for people at every step of their hair journey.

Our multi-factorial approach targets key root causes of hair thinning using a patented blend of standardized vitamins, minerals and natural ingredients -- and is recommended by over 7,500 physicians and hair professionals for trusted, reliable results.

We never settle, and are continuously challenging existing treatments and methodologies to advance the frontier of hair science. As we help our customers grow, we grow too -- by embracing iniduality and differences, leading by example, and empowering ourselves and others with our passion for wellness and innovation.

Keep growing. It’s our mantra. Our commitment to helping anybody and everybody committed to realizing their own potential to grow.

About You

Nutrafol is looking for a People Operations Associate to join our innovative People team. The People Operations Associate should be an innovative thinker with outstanding written, verbal and interpersonal communication skills. We want someone who can grow and thrive in the gray area, while helping align organizational processes, and be a culture leader at Nutrafol. This role will report to our Director of People. 

*While this position is remote, candidates should be based in the NYC Metro Area and be comfortable traveling to and working from the NYC Office 2x a month.

Responsibilities 

• Partner with the Director of People, cross functional business leaders, and employees to understand needs/objectives and implement solutions to address needs. 
• Manage our PEO system (Paylocity), keeping all of our systems up-to-date and compliant.
• Run onboarding from start to finish, including systems such as Paylocity, Seamless, JOON, Greenhouse. 
• Take control of on-boarding new employees, constantly brainstorming new and innovative ideas to improve our current processes. 
• Run payroll and coordinate with the Finance & Accounting teams. 
• Facilitate People processes across the employee lifecycle including on-boarding, performance management, compensation, and off-boarding. 
• Collaborate with IT on onboarding, offboarding, any People related technology needs. 
• Assist with employee-relations issues, and escalate to the People Business Partner and Chief People Officer as needed. 
• Serve as an advisor for employees and managers alike on company policies, benefits, performance, and culture. 
• Maintain an in-depth knowledge of legal requirements, internal and external related to the day-to-day management of employees within the business, reducing legal risks, guaranteeing regulatory compliance, and most importantly enabling employee engagement.
• Assist in the development of employee programs and lead efforts in launching and managing them.
• Respond to internal and external HR related inquiries or requests and provide assistance as needed. 
• Continuously improve our People team processes, and get involved in other activities as agreed to, in collaboration with the team. 
• Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
• Assist with managing and maintaining IT infrastructure within the NYC office. 
• Liaison with Building Management/Maintenance and address building related matters.

Requirements 

• 1-2 years of experience in an HR/People Operations role
• Experienced with HRIS systems - we use Paylocity and Greenhouse
• Working knowledge of Google Suite - Sheets/Slides/Docs, and internal tools - Slack, Zoom, and Google Meets
• Experience in an ambiguous, lean, high-growth environment is a plus
• Credibility as someone people gravitate to, for counsel and support
• Is approachable, relatable, and deeply trustworthy 
• Strong emotional intelligence, judgment, diplomacy, empathy, and understands confidentiality
• Ability to flex between being strategic, while being able to execute on deliverables is crucial in this role
• Highly efficient, able to prioritize and tackle the most meaningful issues
• Proposes well-researched ideas to improve the workplace and employee experience
• Effective communication and critical thinking skills

Nutrafol takes into consideration a wide range of factors in final compensation decisions, including but not limited to: skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs. The listed range is applicable only to the annual base salary and does not include additional perks, benefits, or applicable bonus eligibility comprising the total compensation package.

Salary Range: $70,000 - $80,000 USD

Perks & Benefits

• Fully remote work experience
• Comprehensive medical, dental, and vision package, including FSA program
• 401K with employer match
• Quarterly Bonus Program
• Flexible PTO
• Two company-wide wellness breaks every day
• Free lunch on us every Tuesday and Thursday via Seamless/Grubhub
• Monthly wellness stipend
• Monthly internet stipend
• Monthly cell phone stipend
• Annual learning & development stipend
• Wellness Program, including virtual Wellness Sessions & No-Meeting Wednesdays
• Free meditation app membership (Headspace)
• Free Nutrafol subscription
• Pet insurance discounts and benefits

Regional Administrative Assistant - Tampa, FL

remote type

Hybrid

locations

SERVICES OFFICE, TAMPA/ST PETE - 2094

time type

Full time

job requisition id

Req159601

With a career at The Home Depot, you can be yourself and also be part of something bigger.

Position Purpose:

The HDIS Regional Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams. The Regional Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations. This position meets and exceeds performance metrics relating to timely completion of paperwork, event planning, and effective management of branch assets. This position reports directly to the Field Services Director. 

Key Responsibilities:

• 30% - Assist with onboarding - Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, complete inquiries for internal partners, and assist other branches when necessary creating PowerPoint presentations.
• 40% - Support Development - Assist, train, and support development of part-time administration assistants. Support general office management, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet questions and paperwork. 
• 30% - Support Leader - Support Field Services Director by making domestic/international travel arrangements, scheduling/coordinating meetings and conferences, manage calendars, create PowerPoint presentations.

Direct Manager/Direct Reports:

• This position reports to Field Services Director

• This position has 0 Direct Reports

Travel Requirements:

• Typically requires overnight travel 5% to 20% of the time.

Physical Requirements:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

Working Conditions:

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Minimum Qualifications:

• Must be eighteen years of age or older.

• Must be legally permitted to work in the United States.

Preferred Qualifications:

• Knowledge or experience in the home improvement industry

• Previous administrative professional experience

Minimum Education:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

Preferred Education:

• High school diploma or GED

Minimum Years of Work Experience:

• 1

Preferred Years of Work Experience:

• 1

Minimum Leadership Experience:

• None

Preferred Leadership Experience:

• None

Certifications:

• None

Competencies:

• Action Oriented

• Optimizes Work Processes

• Communicates Effectively

• Customer Focus

• PC skills, knowledge, and proficiency in Microsoft Office tools

• Excellent communication skills, both written and verbal

• Strong attention to detail

• Ability to problem solve with success

• Organization and time management skills with strong ability to handle multiple requests simultaneously

Credentialing Specialist

locations

Remote - Florida

time type

Full time

job requisition id

R259758

Role:

Qualifications:

• High School Diploma or GED required; College degree in business or health-related field preferred

• Minimum of one (1) year experience in Medical Staff credentialing within Hospital or Physician Practice setting, or applicable Medical Office experience

• Experience in healthcare credentialing and enrolling inidual providers through PECOS, NPPES, CAQH, Managed Care Organization, commercial plans, and various clearinghouse portals like Navinet and Availity preferred.

• CPMSM and/or CPCS Certification by the National Association Medical Staff Services strongly encouraged

• Medical Terminology expertise preferred

• Excellent typing, organizational, and time management skills

• Expert working knowledge of a variety of software including word processing, excel and Smart Sheet development and management

• Well-developed communication (verbal and written including editing documents)

• Excellent interpersonal communication skills and the ability to empathize with others

• Possesses excellent judgment and the ability to maintain professional relationships and boundaries when working with internal and external clients, colleagues and organizations

• Ability to lead by example, adhering to the highest standards of professional work ethics and confidentiality

• Competencies:

• Satisfactorily complete competency requirements for this position.

• Responsibilities of all employees:

• Represent the Company professionally at all times through care delivered and/or services provided to all clients.

• Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse.

• Comply with Company policies, procedures and standard practices.

• Observe the Company's health, safety and security practices.

• Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company.

• Use resources in a fiscally responsible manner.

• Participate proactively in improving performance at the organizational, departmental and inidual levels.

• Improve own professional knowledge and skill level.

• Advance electronic media skills.

• Support Company research and educational activities.

• Share expertise with co-workers both formally and informally.

• Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

• Job Responsibilities:

• Implement and maintain procedure to credential prospective new medical staff and re-credential existing medical staff for all entities within the Organization.

• Maintain current inidual medical staff provider files to include all current necessary medical staff documentation and provide credentialing information in a timely manner

• Maintain and manage professional demographics, including practice location and COIs for all Medical Staff

• Track expiration date for the state DEA, professional license, Board Certification, and Malpractice insurance of inidual providers

• Enroll new providers and groups with government payors and coordinates, monitors, and maintain the revalidation process with government payers.

• Enroll providers in all appropriate commercial health plans and maintain revalidation process.

• Obtain, complete accurately, and timely submit enrollment applications and related documents and ensure provider collected information is current and accurate

• Complete regular follow up with the payors to ensure applications are being processed

• Maintain CMS Medicare, Medicaid, PECOS, NPPES, and CAQH tracking log to ensure all necessary portals logins are active and available

• Work with inidual providers to ensure each provider’s CAQH database files are updated timely according to the schedule published by CMS Medicare/ Medicaid regulations.

• Prepare, submit, and monitor status of provider files/applications for facility privileging.

• Complete and document credentialing of contracted network providers and facilities in accordance with applicable regulations and internal policies and procedures, to include uploading of evidence in any applicable contracting/credentialing software/applications.

• Ensure termination of enrollment with health plans upon resignation or termination of providers

• As directed, provide updated demographic information with supporting documents to outside participants, contracted billing entities

• Work closely to ensure all inidual providers are credentialed and recredentialed timely

• Responsible of collaborating and advising as appropriate to limit company legal liability and escalates non-compliance issues and concerns

• Perform other duties as assigned

• Develops, implements and maintains procedure to credential prospective new medical staff and re-credential existing medical staff for all entities within the Organization.  Process two-year reappointment updates for all existing medical staff and ensures credentialing processes implemented are compliant with Accreditation standards.

• Coordinates with Medical Liability Insurance Agent to secure medical liability insurance coverage for prospective medical staff.

• Maintains credentialing database by creating and implementing procedures for medical staff licenses/certifications tracking and updating including, but not limited to, medical license, DEA, UPIN, board certifications, malpractice insurance, CMEs, CEUs, contracts, and privileges.  Maintains current medical staff files on each inidual member to include all current necessary medical staff documentation and provide credentialing information in a timely manner

• Secures necessary documentation and assists with completion of applications to obtain privileges in designated hospitals for medical staff

• Processes applications for community hospital privileges and reappointments including all appropriate documentation and payment.

• Processes enrollments for Medicare, Medicaid and other insurance plans.

• Maintains active OIG list

Title: Independent Agent Training Specialist

Location:  Corporate Office - Nashville, TN

Full time

job requisition id 2025-7239

Job Description:

Overview

The Independent Agent (IA) Training Specialist is instrumental in the development and delivery of instructionally sound e-learning, web-based, virtual, self-guided and live instructor-led courses to introduce and promote our company, products, and processes to new and existing IAs, with a focus on getting the IA up to speed quickly to produce business.

Essential Job Functions

• Directs effective use of e-learning, web-based, virtual, self-guided and live instructor-led courses for new and existing IA’s.

• Collaborates in the design, development, and review of training materials to ensure familiarity with all content and ensure the content remains current with all system and procedural updates.

• Trains on current systems to help IAs successfully sell Acceptance products.

• Delivers training in virtual Zoom classroom environments.

• Rearranging or reorganizing training programs and/or schedules to meet appointment needs.

• Performs other duties as assigned.

Desired Qualifications

• Familiarity with the Insurance industry, and particularly with the IA distribution channel.

• Familiarity with various comparative raters like ITC, Vertafore, EZLynx.

• Familiarity with various training methods including self-study, group instruction, lecture format, demonstrations, simulation exercises, and computer-based learning.

• Working knowledge of Learning Management Systems.

• Demonstrated facilitation skills in small and large group settings.

• Demonstrated ability to handle multiple projects or assignments and work within a given timeline for designed projects or assignments.

• Bachelor’s degree in related field or equivalent work experience.

• 2+ years’ experience training in related field

• The desire to “lean toward yes” first when presented with a suggestion or need.

• Confidence, urgency, and compassion in reaching out to leaders to discuss both positive and negative outcomes from training events.

Working Conditions:

• Corporate office environment. Hybrid and/or remote considerations give.

• Light travel required to include auto or air travel and overnight stays.

As a Team Member at First Acceptance Insurance Company, you will be part of a growing organization that continues to evolve and positively impacts the lives of our team members and customers.

We are looking for team members that engage – who take responsibility for themselves and take care of their customers and colleagues. Ideal candidates can compose themselves under pressure, have a “make It right” mindset, and focus their energies on solving problems. This means you’ll be supported by a team with all these qualities, too. If this sounds like the kind of team you’d like to join, we want to hear from you! ​

First Acceptance Insurance Company offers a full line of benefits including: Health Insurance, Dental, Vision, Paid Vacation, Disability Insurance and Employer Matching 401(k) Program.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants are considered for position and are evaluated without regard to mental or physical disability, race, religion, sexual orientation, color, gender, national origin, age, marital status, military or veteran status or any other protected local, state or federal status unrelated to the performance of the work involved.

Senior Executive Assistant to Co-founder & CEO

Hybrid

Austin, US

New York, US

San Francisco, US

About Us

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. 

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us! 

About the role

The ideal candidate is a seasoned and career-driven Senior Executive Assistant or Executive Business Partner with a passion for supporting high-level executives in a fast-paced, growing organization. This inidual has superior attention to detail, exceptional organizational skills, and the ability to manage multiple high-priority requests with efficiency and discretion. They thrive in dynamic environments, working seamlessly with team members at all levels, often under pressure, while maintaining a high level of integrity, professionalism, and a positive attitude.

In this role, the Senior Executive Assistant will go beyond traditional administrative support by strategically enhancing the executive’s effectiveness. Key responsibilities include:

• Strategic Relationship Management: Develop and implement tracking systems for the executive’s customer meetings, ensuring a structured approach to maintaining key relationships. This system will enable the executive to keep track of past interactions and plan future engagements effectively, particularly when traveling to various regions.
• Cross-Functional Collaboration: Partner across all business functions to ensure the executive’s time is utilized to drive maximum impact. Proactively coordinate with stakeholders to align priorities, streamline workflows, and eliminate inefficiencies.
• Leadership & Team Influence: Serve as a leader within the administrative team, setting a high standard for excellence and fostering a collaborative culture. This inidual will need to balance gatekeeping responsibilities while ensuring accessibility to key stakeholders, facilitating productivity rather than creating roadblocks.
• Seamless Executive Office Coordination: Work closely with the Executive Assistants supporting the co-founders, other senior leaders, and board admins to ensure seamless operations within the executive office. This includes anticipating needs, synchronizing schedules, and proactively solving challenges to maintain smooth day-to-day operations.
• Problem-Solver: This role requires someone who is proactive, solutions-oriented, and deeply understands the importance of relationship-building. The ideal candidate is not just an administrative partner but a strategic force multiplier for the executive they support.

Requirements

• You have 7+ years experience as an Executive Assistant in a high growth environment, prior experience supporting the CEO 
• Excellent verbal and written communication skills
• Working knowledge of Google Suite, Netsuite, and major airline carrier’s platforms
• Exhibits a strong work ethic, professionalism, confidentiality and good judgment
• Incredibly organized and resourceful, able to juggle and multi-task with acute attention to detail and follow throug

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: Since 2014, we've equipped more than 2,400 journalism and civil society organizations in 111 countries with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers--at no cost.

Athenian Project: In 2017, we created the Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration. Since the project, we've provided services to more than 425 local government election websites in 33 states.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use - it is the first consumer-focused service Cloudflare has ever released. Here’s the deal - we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer.  We are committed to providing equal employment opportunity for all people and place great value in both ersity and inclusiveness.  All qualified applicants will be considered for employment without regard to their, or any other person's, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified iniduals with disabilities.  Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.  If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94107.

Executive Assistant - Public Sector

Location

Washington D.C. Metro Area

Employment Type

Full time

Location Type

Hybrid

Department

Public Sector

Job Description:

About Us:

webAI is pioneering the future of artificial intelligence by establishing the first distributed AI infrastructure dedicated to personalized AI. We recognize the evolving demands of a data-driven society for scalability and flexibility, and we firmly believe that the future of AI lies in distributed processing at the edge, bringing computation closer to the source of data generation. Our mission is to build a future where a company's valuable data and intellectual property remain entirely private, enabling the deployment of large-scale AI models directly on standard consumer hardware without compromising the information embedded within those models. We are developing an end-to-end platform that is secure, scalable, and fully under the control of our users, empowering enterprises with AI that understands their unique business. We are a team driven by truth, ownership, tenacity, and humility, and we seek iniduals who resonate with these core values and are passionate about shaping the next generation of AI.

About the Role: The Executive Assistant - Public Sector will provide high-level administrative and operational support to the Public Sector leadership team. This role is ideal for someone who thrives in a fast-paced startup or government environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail.

The ideal candidate will act as a central point of coordination for the Public Sector team-ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives as webAI expands its footprint in the public sector AI space.

Responsibilities:

• Provide administrative and logistical support to the Public Sector leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements.

• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.

• Support project management efforts by tracking deliverables, deadlines, and action items across departments.

• Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for government clients.

• Maintain organized documentation and records for contracts, correspondence, and government-related materials.

• Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.

• Coordinate logistics for conferences, public-sector events, and external stakeholder engagements.

• Support onboarding and internal communications for new hires joining the Public Sector team.

• Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times.

Qualifications:

• Bachelor's degree in Business Administration, Public Administration, or a related field.

• 2-5 years of experience providing administrative or operational support in a fast-paced environment (start-up, tech company, or government organization preferred).

• Exceptional organizational skills with strong attention to detail.

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom.

• Strong written and verbal communication skills.

• Ability to prioritize and handle multiple projects with tight deadlines.

• Professionalism, discretion, and sound judgment in handling confidential matters.

• Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment.

Preferred Skills

• Experience supporting executives or teams in the public sector, government contracting, or technology fields.

• Familiarity with procurement processes, compliance requirements, or project coordination for government clients.

• Exposure to AI, software, or technical environments and an interest in emerging technologies.

• Experience working across distributed or hybrid teams.

• Demonstrated ability to build relationships and communicate effectively across all levels of an organization.

We at webAI are committed to living out the core values we have put in place as the foundation on which we operate as a team. We seek iniduals who exemplify the following:

• Truth - Emphasizing transparency and honesty in every interaction and decision.

• Ownership - Taking full responsibility for one's actions and decisions, demonstrating commitment to the success of our clients.

• Tenacity - Persisting in the face of challenges and setbacks, continually striving for excellence and improvement.

• Humility - Maintaining a respectful and learning-oriented mindset, acknowledging the strengths and contributions of others.

Benefits:

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision benefits package.

• 401k Match (US-based only)

• $200/mo Health and Wellness Stipend

• $400/year Continuing Education Credit

• $500/year Function Health subscription (US-based only)

• Free parking, for in-office employees

• Unlimited Approved PTO

• Parental Leave for Eligible Employees

• Supplemental Life Insurance

webAI is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of webAI to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations and ordinances where a particular employee works.

Senior Administrative Business Partner

 South San Francisco, CA 94080

Employment Type: Contract

Job Category: Professional Services

Job Number: 623373

Pay Rate: 30.10

Is job remote?: Hybrid

Country: United States

Job Description

The Senior Administrative Business Partner (Sr. ABP) provides erse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners needs in a proactive, well-organized and customer-oriented manner. Interactions can involve matters of utmost sensitivity; partnering with supervisor and other staff to identify efficiencies across work groups.

The Opportunity:

• Proactively manage and maintain business partners complex calendars and meetings
• Coordinate and manage complex travel needs and logistics
• Plan large mid-level, internal meetings (e.g. department meeting, large team/committee)
• Possess advanced knowledge of IT systems (ex: cSuite, virtual collaboration tools, etc.)
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Create contracts/purchase orders, and process payment and expense reports.
• Help coordinate candidate/interview process
• Manage and plan team building events & workshops ( depending on role and level)
• Independently lead the planning & execution of complex team offsites (involving multiple locations, days, activities, and/or travel needs)
• Draft email communications on behalf of manager, team, department, leader, etc
• Manage departmental gSites, Slack, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Project Management support: Quality Compliance & Clinical Capabilities (QC3) projects & initiatives
• Additional responsibilities assigned (based on business need)

Who You Are:

• Ability to multitask, prioritize and execute tasks independently. May assist in the coordination of work flow among team members
• Collaborative, initiates and facilitates team development, ensures all relevant or useful information within the team is shared, works with different functions to achieve the best overall outcome
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information
• Demonstrates accuracy and attention to detail of own and other's work, communicates and ensures standards for accuracy and detail within the team
• Based on breadth of experience, skill and strategic context, makes decisions independently and with minimal need of external input/validation
• Experience working with senior leaders/management
• In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed
• An average of 5-7 years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is preferred.)
• BS/BA degree or equivalent industry experience

Pay Rate Range: $25-33/hr depending on experience

Software Licensing Specialist: 25-06714

 Lehi, UT 84043

Job Category: Administrative, Clerical & Support

Job Number: 26561814

Country: US

Job Description

Primary Skills: Licensing Expert, Financial Acumen, Stakeholder Engagement, Performance Analysis, Communication Skills

Job Summary:

• Achieve financial targets and key performance indicators specific to licensing.
• Foster strong collaboration within the Licensing team and provide constructive updates.
• Conduct regular reporting within customer management systems and to team leaders.
• Coordinate efforts and align objectives with various internal and external stakeholders.
• Establish and maintain a sustainable workflow, continuously optimizing for peak performance.

Must-Have Skills:

• Demonstrated experience in licensing and software (2-5 years).
• Strong business-to-business interaction skills with a confident presence.
• Proven background in partner or reseller indirect sales organizations.

Industry Experience Required:

• Prior experience working in a virtual/matrix-based organization is essential.
• Knowledge of IT/technical concepts to effectively communicate and engage with customers.

This role does not specify educational requirements but prioritizes practical experience and skills in software licensing and stakeholder management.

Coordinator, Clinical Research Regulatory - Leukemia

Location: Houston United States

Job Description:

Job Summary

We are seeking a highly motivated Regulatory Compliance Specialist to support clinical trial operations. This key role is responsible for preparing and maintaining regulatory documentation, ensuring compliance with institutional policies and federal regulations, and serving as a liaison between research teams, sponsors, and regulatory authorities.

Ideal Candidate:

The ideal candidate is detail-oriented, organized, and knowledgeable in clinical research regulations. They possess excellent communication skills, thrive in a collaborative environment, and have experience managing regulatory submissions and documentation. A strong understanding of IRB processes, FDA requirements, and clinical trial workflows is essential for success in this role.

Salary range - Min - $57,500 Mid - $72,000 Max - $86,500

MD Anderson offers our employees:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups.

Key Responsibilities

Regulatory Compliance

• Prepare and submit regulatory documents to Institutional Review Boards (IRBs), Ethics Committees, and other regulatory bodies.
• Maintain accurate and up-to-date regulatory files and documentation.
• Ensure compliance with all applicable regulations, guidelines, and standards (e.g., FDA, GLP).
• Coordinate and manage the informed consent process for clinical trial participants.
• Liaise with clinical research teams, sponsors, and regulatory authorities to address regulatory issues and facilitate study approvals.
• Monitor and report on the status of regulatory submissions and approvals.
• Assist in the development and implementation of regulatory strategies for clinical trials.
• Provide training and support to clinical research staff on regulatory requirements and best practices.
• Stay current with changes in regulatory requirements and guidelines.
• Learn relevant processes for clinical trial development and IRB approval, including regulatory document maintenance.
• Ensure timely submission of all required regulatory and trial documentation.
• Participate in audits and reviews, including shadowing assignments.
• Support FDA submissions and participate in assigned research audits.
• Maintain schedules for timely protocol submissions to review boards.
• Manage a protocol portfolio of 1-8 clinical trials.
• Learn regulatory portal workflows and processes.
• Prepare and submit IND-related documents and oversee aspects of the FDA approval process.
• Communicate with sponsors regarding clinical trial regulatory document submissions.
• Collect and develop regulatory information for protocol submissions.
• Prepare for and participate in monitoring visits, ensuring timely and appropriate responses to sponsor and auditor queries.
• Support Protocol Teams in preparing for inspections by regulatory agencies.
• Coordinate appropriate staff coverage when absent.

Reporting & Documentation

• Enter data and maintain reports for research tracking and compliance purposes.
• Observe and support the assembly of regulatory documents per local and FDA regulations, institutional SOPs, and clinical trial processes (e.g., study activation, amendments).
• Create, update, and oversee the maintenance of current regulatory files for all Leukemia protocols.
• Respond to monitoring queries and audit findings as needed.

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education, and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2025-2026 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

EDUCATION REQUIRED - Bachelor's Degree

EDUCATION PREFERRED - Master's Degree

EXPERIENCE REQUIRED - 3 years experience in clinical research, regulatory compliance, or quality assurance OR 1 year experience in clinical research, regulatory compliance or quality assurance with preferred degree.

May substitute education degree with additional years of experience on a one to one basis.

PREFERRED - LICENSES AND CERTIFICATIONS - CCRP - Certified Clinical Research Professional Preferred CCRC - Certified Clinical Research or Coordinator Preferred CHRC - Certified in Healthcare Research Compliance.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 175907
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 57,500
• Midpoint Salary: US Dollar (USD) 72,000
• Maximum Salary : US Dollar (USD) 86,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Soft
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: Yes
• Referral Bonus Available?: No
• Relocation Assistance Available?: Yes
• Science Jobs: Yes

Title: Client Executive - State and Local

Job Description:

Requisition Number: 102577

IPS SLED Client Executive - New England Territory

Location: The role will be a remote position located in New England Market.

Salary: Competitive compensation for the market consisting of a base plus bonus component with unlimited upside

Insight at a Glance

• 14,000+ engaged teammates globally
• #20 on Fortune's World's Best Workplaces list
• $9.2 billion in revenue
• Received 35+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2023 by Insight globally

Now is the time to bring your expertise to Insight. We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organisations through complex digital decisions.

About the role

Insight Public Sector (IPS) is expanding our sales organization and seeking a field-based Client Executive to join our Public Sector SLED team. In this critical role, you will manage and drive sales efforts for the SLED market segment. You will be instrumental in developing and executing growth strategies, as well as a comprehensive go-to-market approach in order to expand existing business within the SLED sector.

As a SLED Client Executive you will:

• Responsible for qualifying and closing business opportunities within the SLED segments by selling complete IT solutions to accounts in a defined geographic territory. As a trusted advisor to SLED clients, the Client Executive will identify opportunities to leverage Insight's complete technology offering which includes hardware, software, services and solutions.
• Account penetration to develop solid business relationships within the various decision-makers and influencers (elected officials, city managers, CIOs, CISOs, etc.) at all levels at each target account you will be assigned. Understand each target customer's business model, map their organization and identify their unique technology needs.
• Engage local partner field representatives from Microsoft, Cisco, HP, Dell and VMware (and others). Collaborating on sales efforts and partnerships with target accounts including uncovering new account and new segment opportunities.
• Develop product knowledge and sales skills by participating in ongoing product and skill trainingopportunities provided by IPS and outside sources.
• Be AmbITious: This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career.

What we're looking for

• 5+ years of experience selling technology hardware, software or complex technical solutions to public sector customers, specifically in the SLED segment.
• Experience managing clients with complex managed service agreements with annual contracts exceeding $10 million.
• Strong network of contacts to immediately start calling.
• Comfortable cold calling and experience in a sales "hunter" role, prospecting for new logo clients.
• Documented history of making/exceeding quotas

What you can expect

We're legendary for taking care of you, your family and to help you engage with your local community. We want you to enjoy a full, meaningful life and own your career at Insight. Some of our benefits include:

• Freedom to work from another location-even an international destination-for up to 30 consecutive calendar days per year.

But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.

Join us today, your ambITious journey starts here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.

At Insight, we celebrate ersity of skills and experience so even if you don't feel like your skills are a perfect match - we still want to hear from you!

Insight does not accept unsolicited resumes from recruiters or employment agencies. Unsolicited resumes will be treated as direct applications from the candidate, and recruiters or agencies who submit candidates for this position without a prior, written vendor agreement will not be eligible for any form of compensation, even if the candidate is hired.

The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

Posting Notes: Boston || Massachusetts (US-MA) || United States (US) || Sales/Business Development || None || US - Boston, MA ||

Title: Senior Application Analyst (SCM)

Location: Boonton United States

Position Type: Full Time

 Shift: Days

 Job Type: Exempt

 Min: USD $90,126.40/Yr.

 Max: USD $168,708.80/Yr.

Job Description:

Overview

Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 51 hospitals and has more than 360 outpatient locations in 14 states providing more than 2.5 million patient visits annually. It is one of the nation's leading health systems with nearly 57,000 employees and physicians. Eighteen of the Prime Healthcare hospitals are members of the Prime Healthcare Foundation, a 501(c)(3) not-for-profit public charity. Prime Healthcare is actively seeking new members to join our corporate team!

Responsibilities

This position partners with Supply Chain Directors and their customers to analyze work process design and flow, improve processes and leverage the return on technological capabilities. The Sr. Application Analyst ensures adherence to project schedules, maintains a systems orientation and can work effectively with peers to meet technology priorities. This position is hands- on and requires strong knowledge of Lawson's Supply Chain Management (SCM) and Mobile Supply Chain Management Modules (or) Equivalent ERP system and will serve as a IT point-of-contact for assigned functional area and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. This position also supports Lawson upgrades, patches, testing and other projects as assigned.

#LI-AS1 #remote

Qualifications

Required qualifications:

Bachelor's degree in business administration or engineering related field or equivalent work experience required. Project Management experience will be a plus. Ability to travel up to 50%. Proven hands-on experience of Lawson SCM system or equivalent ERP systems implementation experience in a healthcare setting required. Proven experience on procure to pay cycle. Proven hands-on experience of Lawson/Infor SCM modules including but not limited to Inventory Control, Warehouse Management, Procurement, Mobile Supply Chain Management, Requisitioning or equivalent work experience is a must Reporting, Budgeting and Planning, Process Flow Setup, Crystal Report Writing, LBI (including smart notifications and frame work), and Lawson Add-ins required. 4 plus years of Lawson MMIS systems full life cycle implementation (or) equivalent work experience is required. Ability to define Process flows for Infor Process Automation is required. Need to be able to define the Lawson security roles for the SCM module and work closely with security admin in implementing them. Experience in integrating Lawson SCM modules with other Lawson modules like EFM is required. Experience integrating Lawson (or) equivalent ERP systems with EPIC/Meditech Clinical Systems is required. Hands-On experience in Data Conversion Techniques and Methodologies required. Thorough knowledge of MS Excel, Word and PowerPoint. Proven experience with Lawson SCM (or) equivalent ERP system end user support and troubleshooting is a must Effective organizational and interpersonal skills including written and verbal communication skills.

Preferred qualifications:

At least Six (6) years of job related experience in a healthcare environment Seven (7) plus years of hands on IT systems/Technology experience.

Pay Transparency

Prime Healthcare Management Inc offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their inidual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. Benefits may vary based on employment status, i.e. full-time, part-time, per diem or temporary. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $90,126.40 to $168,708.80 on an annualized basis. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Title: Industrial Contracts Coordinator

Location: Remote United States

ScheduleFull-time

Employee StatusRegular

Work ArrangementRemote Eligible

Job Description:

SCHOOL/UNIT DESCRIPTION:

The Industrial Contracts Office (ICO) is a unit within the Office of Technology Licensing, Stanford's technology transfer office. OTL evaluates, markets and licenses technology created by the university. ICO is responsible for reviewing, negotiating, and signing a variety of research-related agreements on behalf of Stanford with industry and some non-profit collaborators, including sponsored research, material transfer, and equipment loan agreements. ICO Contract Officers have authority to sign research-related agreements on behalf of Stanford University and ensure that all agreements comply with Stanford policy, sound business practice, and legal requirements. ICO works closely with the OTL Licensing Team to ensure that Stanford's intellectual property are protected and developed to serve the public interest.

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of ersity of disciplines and people.

• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

• We listen to and value all colleagues who bring erse perspectives to the advancement and development of a respectful community.

• We promote a culture of belonging, equity, and safety.

• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:

The Office of Technology Licensing's Industrial Contracts Office is seeking a dynamic Industrial Contracts Coordinator to drive successful partnerships and innovative solutions for our faculty within Stanford's vibrant landscape. In this pivotal role, you will ensure the completion, accuracy, and compliance of proposals, while formally soliciting grants and contracts from non-government sponsors. Your expertise will be key in managing requisitions and overseeing the requisition receipt process. Additionally, you will provide regular status updates, interpret policy provisions, resolve project issues, and educate units on institutional processes. If you have a passion for project management and a knack for managing the contracting lifecycle, join us and be a catalyst for innovation at Stanford.

This is a 100% FTE, benefits-eligible remote position. For consideration, please submit your resume. All final candidates must complete a background check.

CORE DUTIES:

• Review proposals for completion, accuracy, and compliance with internal policy and external regulations.

• Conduct formal solicitation of grants and contracts by government and non- government sponsors.

• Accept standard grant awards on behalf of the university.

• Administer requisition receipt process; review requisitions for accuracy and completion.

• Prepare and negotiate select agreements for management approval.

• Check contracts and grants for special provisions.

• Collect, obtain, and ensure completion of required sub recipient documentation.

• Provide regular status updates to managers and project administrators.

• Assist department administrators, principal investigators, and staff; interpret and explain grant provisions and terms.

• Assist in the resolution of problems arising in the course of the project; consult with department administrators, principal investigators, staff, and sponsors.

• Partner with others to serve as a resource to educate units regarding institutional processes.
• • Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and one year of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Basic knowledge of grant and contract programs and processes.

• Excellent communication and interpersonal skills.

• Strong attention to detail.

• Excellent judgment to know when to escalate unusual cases to more experienced colleagues

• Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast-paced environment

• Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines and work both independently and as an effective member of a team

PHYSICAL REQUIREMENTS*:

• Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).

• Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.

• Rarely lift, carry push, and pull objects that weigh up to 10 pounds.
• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• May have occasional extended or weekend work hours during peak business cycles.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $81,281-$92,099 for remote positions working in the Stanford Work Location Region.

The expected pay range for this position is $61,398 - $77,493 for remote positions outside of the Stanford Work Location Region.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on a wide range of factors that are unique to each candidate including but not limited to geographic location, knowledge, skills and abilities, relevant education, depth and breadth of experience, performance; as well as other business and organization needs such as (but not limited to) the scope and responsibilities of the position, the minimum qualifications, departmental budget availability, and market and internal equity across the unit, department and reporting relationships.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our erse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Title: Admin Services Coordinator - Urology

Location: Iowa City United States

Job Description:

University of Iowa Health Care Department of Urology seeks a dynamic and detail-oriented Administrative Services Coordinator. This administrative professional will contribute to the success of the department by providing executive level administrative support for faculty and clinic operations.

Maintain effective working relationships with and serve as a primary contact for Urology faculty.

Manage administrative and clinical schedules for assigned faculty, requiring judgment in determining meeting needs, discretion related to calendar activities, prioritization of appointments synthesizing multiple electronic calendar systems and review calendar in advance to identify conflicts, rescheduling as necessary.

Compose and manage related communications including licensure, letters, curriculum vitae, patient correspondence, emails, and mailings, requiring a high level of confidentiality, attention to detail, excellent organizational skills and effective written, verbal, and interpersonal communication skills.

Provide initial telephone and reception coverage, responding to visitor, faculty, staff, and patient inquiries, demonstrating a knowledge of the assigned and related work areas; obtain and provide information; forward inquiries appropriately.

Make travel arrangements for faculty and staff, including hotel reservations, conference registrations, airfare, coordinating, planning, and interpreting policies and procedures; prepares and submits travel request forms and expense vouchers.

Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies.

Reconcile monthly P-card statements in compliance with Accounts Payable office guidelines.

Daily management of the referral process and referrals on the assigned referral work queue.

Monitors and updates status of all referrals to ensure timely review and action.

Contacts referring provider's office for referral form/notes/imaging and other records needed for triage

Communicates with clinic to ensure timely turnaround for triage requests.

May attend clinic or department meetings to serve as a referral content expert.

Provide feedback to management on means to achieve goals and resolve service issues

Serve as a member of the Department of Urology administrative support team and provide backup coverage to team members as needed.

Other duties and responsibilities as assigned.

Education Requirements:

• Bachelor's degree or an equivalent combination of education and experience.

Experience Requirements:

• 1 year experience providing administrative support.

• Excellent customer service, written, verbal and interpersonal communication skills.

• Demonstrate careful attention to detail and accuracy, strong organizational skills, and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines.

• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Desirable Qualifications:

• Previous experience providing administrative and faculty support in a college/university and/or healthcare setting within the last 5 years.

• Knowledge of University of Iowa and /or University of Iowa Health Care policies and procedures.

• Experience working with EPIC

• Knowledge of medical terminology

• Working knowledge of Urology

This position is eligible for a combination of on-campus (UI Health Care) and remote work. Remote work must be performed at an offsite location within the state of Iowa. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location. Work arrangement options will be discussed during the hiring process.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 2B

Title: Program Coordinator, College of Medicine, UC Cancer Center Business Office

Location:  

Cincinnati, OH, US

Job Description:

Next Lives at the University of Cincinnati 

UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service.  We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.   

Job Overview

The College of Medicine UC Cancer Center is looking for a Program Coordinator. This position will support the University’s mission and commitment to excellence in students, faculty, staff, and all its activities.

Under the general supervision of the Program Manager, the Program Coordinator administratively supports and coordinates critical activities, processes, and special projects related to the operational functioning of research, community outreach, and cancer education programs. The coordinator will focus on developing organizational partnerships in Butler and Montgomery counties in Ohio. As the focus will be on community outreach, ideally, the coordinator will reside in Butler or Montgomery counties and work in a hybrid capacity, the remainder of the time, with the Cancer Center staff.

The inidual in this position will collaborate with other University of Cincinnati Cancer Center (UCCC) administrative core office members to support National Cancer Institute (NCI) designation. In addition, the program coordinator will collaborate with other teams and colleagues engaged with cancer-related activities at the University of Cincinnati (UC), UC Health (UCH), and Cincinnati Children’s Hospital (CCHMC).

Essential Functions

• Design/create and conduct seminars, classes, workshops, or programs targeting communities in Butler and Montgomery counties in Ohio.
• Develop program objectives and monitor quantitative and qualitative data on progress toward goals. Review objectives to identify problems and solutions, prioritize solutions, and develop action steps for program improvement.
• Provide financial administrative support for program initiatives.
• Develop, administer, and analyze assessment/evaluation surveys. Compile statistics and prepare reports.
• Develop and implement marketing strategies to recruit students and program participants.
• Interact with staff, faculty, external agencies, and other university departments.
• May research and analyze relevant literature and other benchmark information to develop grant proposals, new program ideas, and proposed program changes.
• May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approving time off, etc.).
• Perform related duties based on organizational needs. This job description can be changed at any time.

Required Education

• Bachelor's Degree.
• Five (5) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.

Required Experience

One (1) year of program coordination experience.

Additional Qualifications Considered

• Master’s degree.
• Experience within an academic higher education setting or at an NCI-Designated Cancer Center.
• 2-5 years of experience in program coordination.
• Exceptional written and verbal communication skills.
• Ability to work independently, prioritize multiple projects, adhere to deadlines, maintain confidentiality, and stay organized.
• Strong interpersonal skills, including the ability to build relationships and work collaboratively with researchers, physicians, faculty, and staff.

Physical Requirements/Work Environment

• Office environment/no specific unusual physical or environmental demands.

Compensation and Benefits

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance.

Comprehensive Tuition Remission

UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.

Robust Retirement Plans

As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.

Real Work-Life Balance

UC prioritizes work-life balance with a generous time-off policy, including:

Vacation and sick time

11 paid holidays and additional end-of-year paid time off (Winter Season Days)

6 weeks of paid parental leave for new parents

Additional Benefits Include:

• Competitive salary based on experience
• Comprehensive health coverage (medical, dental, vision, prescription)
• Flexible spending accounts & wellness programs
• Professional development & mentorship opportunities

Title: Registered Dietitian- DC Licensed

Location: Washington, DC

Category: Registered Dietitian

Part Time - Non-Exempt/Hourly 

Remote

Job Description:

At Vida, we help people get better- and we're helping the healthcare system get better, too.

Vida is a virtual, personalized obesity care provider that uses evidence-based treatment to help patients manage obesity and related conditions like diabetes, high blood pressure, anxiety and depression. Vida's team of Obesity Medicine-Certified Physicians, Registered Dietitians, Expert Coaches and Licensed Therapists takes a whole-person approach to care, helping people lose weight, reduce stress and improve their overall health.

By combining advanced technology with top-notch healthcare providers, Vida is breaking down the barriers that have historically kept people from getting the best care. It's trusted by Fortune 100 companies, major national payers and large providers to enable their employees to live their healthiest lives.

**Vida is authorized to do business in many, but not all, states. If you are not located in or able to work from a state where Vida is registered, you will not be eligible for employment. Please speak with your recruiter to learn more about where Vida is registered.

Vida Dietitian is responsible for providing virtual Medical Nutrition Therapy and Diabetes Self Management Education to support impactful, lasting behavior change. Dietitians provide nutrition counseling and education to iniduals and groups to improve health and wellness outcomes.

Vida Dietitians are highly trained, professional experts in food and nutrition who are licensed by the state in which they practice. Vida Dietitians work within Vida’s guidelines, Scope of Practice, HIPAA, PHI and Industry Standards.

Responsibilities:

• Manage a panel of clients seeking to prevent or manage chronic cardiometabolic conditions.
• Communicate with clients through video calls, telephone and electronic messaging.
• Maintain proficiency in the Diabetes Self Management Education and Medical Nutrition Therapy.
• Utilize Motivational Interviewing Techniques to support behavior change.
• Collaboratively partner with other providers in the coordinated care team to provide appropriate care and a best-in-class member experience.
• Given the sensitive nature of health information, maintain strict confidentiality at all times, and diligently follow HIPAA guidelines and processes to ensure protection of Protected Health Information (PHI).
• Follow department policies and procedures.
• Stay up to date on Vida training requirements and communications.
• Meet or exceed provider-level quality metrics and efficiency benchmarks.

Other Expectations:

• RD's will choose and commit to 4 hour working blocks between 8AM to 8PM Monday through Friday and between 8AM to 12PM on Saturday. Hours are in RD's time zone.
• Appropriately document hours worked utilizing appropriate ADP pay codes.
• Perform according to Vida's QA and Compliance guidelines in order to provide a safe and consistent experience for Vida members.
• Document on Vida's provider platform/technology/templates, etc.
• Efficiently utilize cloud technology, such as Slack, Google Suite and Zoom.
• Vida reserves the right to reassign clients at any point and limit the termination period to meet the best practices.
• Limit scope of practice to Vida curriculum and clinical guidelines.
• Agree to abide by Vida policies and consents related to services provided to Vida members.

Qualifications:

• Bachelor’s or Advanced Degree from an accredited university in dietetics or related field.
• Credentials of Registered Dietitian through the Academy of Nutrition and Dietetics Commission on Dietetic Registration only.
• Tennessee state licensure as a Dietitian- the more states, the better!
• 3 years in a clinical or community setting.
• Certified Diabetes Care and Education Specialist a plus.
• Obesity and Weight Management Certification a plus.
• Spanish fluency a plus.

Vida is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Diversity is more than a commitment at Vida—it is the foundation of what we do. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or Veteran status. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

We seek to recruit, develop and retain the most talented people from a erse candidate pool. We don’t just accept differences — we celebrate them, we support them, and we thrive on them for the benefit of our employees, our platform and those we serve. Vida is committed to providing reasonable accommodations for qualified iniduals with disabilities and disabled veterans in our job application procedures.

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Vida in any form without a valid, signed search agreement in place for the specific position will be deemed the sole property of Vida. No fee will be paid in the event the candidate is hired by Vida as a result of the unsolicited referral.

#LI-remote

Legal Administrative Assistant (Remote - CA)

remote type

Fully Remote

locations

Sacramento Legal

time type

Full time

job requisition id

R23076

Job Description

This Legal Administrative Assistant (Counsel Support Associate) provides administrative support for Client Legal Services Attorneys in an Insurance Defense office under limited supervision. The role enters and manages data including pleadings, motions, and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining, and archiving files, in addition to monitoring and routing internal and external client communications.

Key Responsibilities

• Legal Documentation: Prepare, generate, and manage pleadings, motions, subpoenas, deposition notices, and other legal correspondence using the case management system.
• Case Coordination: Support attorneys throughout the full lifecycle of a case—from intake and assignments to file closure—ensuring deadlines are tracked and cases are properly documented.
• Scheduling & Calendar Management: Schedule hearings, depositions, mediations, and trials; confirm dates with courts, vendors, clients, and opposing counsel; and maintain accurate calendars for all relevant case events.
• Data Entry & E-Filing: Upload documents and e-file in various court systems, ensuring accurate recordkeeping in Team Connect and other case management systems.
• Administrative Operations: Scan and upload documents, handle checks appropriately, and maintain organized file systems.
• Client & Court Liaison: Communicate professionally with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence.
• Team Collaboration: Partner with attorneys and claims teams to support ongoing litigation needs and contribute to a positive team environment.
• File Closure & Archiving: Ensure files are closed properly, documents are archived, and all closing procedures are followed accurately.

Minimum Qualifications

• Administrative or office experience, preferably in a legal or professional services setting; legal support experience is a plus but not required.
• High School Diploma or GED.
• Strong organizational and time management skills; detail-oriented and adaptable to a changing legal environment.
• Effective written and verbal communication skills.
• Comfortable with technology and open to learning new legal systems and tools (Microsoft Office proficiency required).
• Able to handle sensitive information with discretion.

Supervisory Responsibilities

• This role does not include supervisory duties.

Education & Experience (in lieu)

• Equivalent combinations of education and relevant experience may be considered in place of the stated requirements.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

Skills

Adaptability, Business Communications, Calendar Management, Case Management, Client Relationship Building, Litigation, Office Administration, Prioritization, Scheduling, Teamwork

Compensation

Compensation offered for this role is $19.23 - 31.49 per hour and is based on experience and qualifications.

Senior Administrative Assistant - Legal

As a senior administrative assistant on our house counsel team, your role will be key to ensuring our office runs efficiently. Ideal candidates will possess strong time management and communication skills, which will be used while managing and maintaining calendars and opening new case files. Additionally, you’ll handle standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment. If you have strong attention to detail and thrive in a fast-paced environment, this may be the perfect place for you.

This is a hybrid position. Candidates must reside within a reasonable driving distance of the office they support. 

Must-have qualifications 

• High school diploma/GED equivalent or higher
• Minimum five years of work experience in an administrative role, which should include experience overseeing the work of others

Preferred skills 

• Prior calendering experience in a law office
• Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Note
• Excellent interpersonal and communication skills with the ability to interact effectively with others
• Ability to multi-task and prioritize work assignments while working independently

Compensation 

• $25.83 -$28.70/hour
• Gainshare bonus up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Executive Assistant Int

Available in 2 locations

Category:Administration

Job ID:25392

Description

Job Title:  Executive Assistant

Location: Remote (leaders you will support are West Coast based)

Overview: 

Key Responsibilities:

• Manage executive schedules and coordinate logistics for meetings and events.

• Assist with general office administration and identify process improvements.

• Prepare and handle confidential communications and documents.

• Provide comprehensive administrative support to associates, managers, and executives.

• Deliver exceptional customer service to internal and external stakeholders.

Role Contribution: By supporting senior executives, this role significantly contributes to the strategic execution and operational efficiency, enabling Blue Yonder to maintain its leadership in the supply chain software industry.

Core Values: A commitment to innovation, customer success, and fostering employee growth.

Achievements: Recognized as a leader in Gartner® Magic Quadrant™ reports for Supply Chain Planning Solutions, Warehouse Management Systems, and Transportation Management Systems, reflecting its excellence and leadership in the field.

Qualifications:

• Required Education: Bachelor’s degree in Business Administration, Communication, or a related field.

• Experience: A minimum of 3-5 years of experience in an executive support role, preferably within the technology or supply chain sectors.

• Technical Skills: Proficiency in Microsoft Office Suite and experience with enterprise resource planning (ERP) systems. Familiarity with cloud services like Microsoft Azure is a plus.

Soft Skills:

• Exceptional organizational and time management skills.

• Strong communication abilities and discretion with confidential information.

• Proven ability to work under pressure and adapt to changing priorities.

-------------------------------------------

The salary range for this position is: $53,140.06 - $64,859.93 USD

The salary range information provided, reflects the anticipated base salary range for this position based on current national data.  Minimums and maximums may vary based on location.  Inidual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors.  In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.

At Blue Yonder, we care about the wellbeing of our employees and those most important to them. This is reflected in our robust benefits package and options that includes: 

• Comprehensive Medical, Dental and Vision 

• 401K with Matching 

• Flexible Time Off 

• Corporate Fitness Program 

• A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more

Executive Administrative Assistant

locations

USA Remote

time type

Full time

job requisition id

R4165

Role Overview

As an Executive Assistant to our Chief Digital Officer, you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice.  The ideal candidate is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning smoothly and efficiently. They will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important.

Must reside in Pacific Standard time.

What you’ll do:

• Ensure assigned leaders are using their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines and productive meetings and time management. 

• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to assigned leader.

• Maintains discretion and confidentiality in relationships and communicate in a professional manner.

• Manage and maintain calendars and coordinate appointments, meetings, conference calls, for executives, including extensive rescheduling, ensuring that all meeting logistics are taken care of. 

• Coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. This goes beyond inviting participants and booking rooms - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed. 

• Assist in preparing presentations, ensuring assigned leader’s goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.).

• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices.

• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up. 

• Identifies opportunities to improve on internal process or relationships with vendors and leverages partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.

• Handle administrative tasks for assigned leaders such as booking domestic and international travel, managing budget and expenses.

• Process purchase requisitions, contracts, invoices and expense reports.

• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Who you are:

• You have 4+ years of experience providing administrative support to 1 or more executives

• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives

• You have 4+ years of calendar management and expense report management experience for 1 or more executives

• You are experienced with Microsoft Office (specifically PowerPoint) and Google Suite

Preferred Qualifications:

• BA or BS Degree

• Experience with software applications. Egencia, Coupa, Jira, Box, etc.

• Self- motivated, organized and detailed with a high standard of quality and integrity

• Ability to demonstrate initiative, flexibility, team-work and ability to anticipate and resolve issues before they escalate.

• Experience prioritizing multiple projects 

• Excellent interpersonal and listening skills.  

• Experience supporting a global leader of engineering and product functions

• Experience managing relationships with internal and external stakeholders

What we offer:

• Generous benefits include medical, dental and vision beginning on your first day of employment

• 401K with matching

• Tuition reimbursement

• Employee stock purchase program

• 12 company paid holidays and flexible time off (PTO for non-exempt)

Our Values: At eHealth, our core values guide our work:

• One Team

• Customer Centric

• Innovation

• Integrity

• Quality

• Accountability

• Relentless 

• Financial Stewardship

*Please note the above is a summary of responsibilities; a full job description is available upon request. 

The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including inidual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site.

Base Pay Range -$77,900 - $97,400

Executive Assistant

locations

USA Remote

time type

Full time

job requisition id

R4166

Role Overview

As an Executive Assistant to our Chief Sales and Carrier Officer (CSCO), you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice.  The ideal candidate is focused and willing to actively work behind the scenes to ensure that the CSCO and their team are functioning smoothly and efficiently. Success in the role will require being highly organized and professional, resourceful, efficient, flexible and thriving in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important. This role will support our CSCO and 6 direct reports.   

You will primarily work in Central Time Zone hours, with expected flexibility to connect with our remote team, spread throughout all US time zones. If not located in Austin, TX, the role will include occasional travel for offsites, leadership meetings, and team gatherings.   

What you’ll do:

• Act as a strategic partner who helps the CSCO utilize their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines, productive meetings, and time management.  

• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to CSCO. 

• Prepare presentations, reports, and briefing materials for meetings, including executive and board meetings. This includes ensuring CSCO's goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.). 

• Manage and maintain calendars and coordinate appointments, meetings, conference calls, including extensive rescheduling, ensuring that all meeting logistics are taken care of.  

• Plan and oversee travel arrangements, including flights, accommodations, itineraries, ground transportation and on-the-ground logistics; proactively adjust plans in real time, as needed.  

• Coordinate and communicate employee events such as group meetings, off-sites and all-staff town halls. This goes beyond inviting participants and booking rooms and food - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed.  

• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices. 

• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.  

• Identifies opportunities to improve internal processes or relationships with vendors. 

• Leverage partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.  

• Handle administrative tasks for assigned leaders such as travel, managing budget, and expenses. 

• Process purchase requisitions, contracts, invoices and expense reports. 

• Maintain discretion and confidentiality in relationships and communicate in a professional manner.   

• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Who you are:

• You have 4+ years of experience providing administrative support to 1 or more executives. 
• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives. 
• You have 4+ years of calendar management and expense report management experience for 1 or more executives. 
• You are experienced with Microsoft Office (specifically PowerPoint), and Google Suite.

Preferred Qualifications: 

• BA or BS Degree. 

• Experience with software applications: Egencia, Jira, Workday, Microsoft Teams, Copilot, PhotoShop/Illustrator, etc. 

• Experience supporting a global leader of Sales. 

• Experience managing relationships with internal and external stakeholders.

What we offer:

• Generous benefits include medical, dental and vision beginning on your first day of employment

• 401K with matching

• Tuition reimbursement

• Employee stock purchase program

• 12 company paid holidays and flexible time off (PTO for non-exempt)

Our Values: At eHealth, our core values guide our work:

• One Team

• Customer Centric

• Innovation

• Integrity

• Quality

• Accountability

• Relentless 

• Financial Stewardship

*Please note the above is a summary of responsibilities; a full job description is available upon request. 

The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including inidual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site.

Base Pay Range -$77,900 - $97,400

Executive Assistant

AMER - Remote

Senior Management

We’re looking for an extraordinary Executive Assistant to work directly with me, Benny (Founder & CEO). This role is much more than managing schedules and logistics it’s about being a right hand, a trusted voice, and a critical link between me and the rest of the world.

You’ll be part of my day-to-day rhythm from high-stakes meetings and customers and partners and internal calls to late-night flights and strategic planning. You’ll help me stay focused on what matters most while ensuring things behind the scenes are always running smoothly.

If you’re energized by fast-moving environments, love solving problems before they are even spoken, and thrive in moments of high responsibility, this might be your next big chapter.

What You’ll Own

CEO Enablement & Strategic Partnership

• Act as a true partner in helping me stay focused, prepared, and aligned to OPSWAT’s mission.
• Join me on some global trips to meet customers, partners, and employees providing real-time support and structure.

Calendar, Travel & Time Leadership

• Navigate a fast-paced, ever-shifting calendar across time zones with care, foresight, and creativity.
• Plan end-to-end travel across continents visas, drivers, meetings, hotels some with little lead time.
• Manage internal and external projects

Executive Communications

• Draft and review emails, presentations, and briefings that reflect our values and vision.
• Ensure messages are sharp, clear, and consistent with our brand and voice.

Stakeholder & Relationship Management

• Interact with OPSWAT employees, executives, board members, partners, prospects, customers with warmth, tact, and professionalism.
• Be the filter that protects my time and the bridge that connects the right people at the right time.

Project Ownership & Operational Support

• Stay on top of key initiatives, action items, and follow-ups from leadership meetings.
• Help drive accountability across our teams—without ever losing the human touch.

Cultural Agility & Global Flow

• Adapt naturally across cultures, time zones, and communication styles.
• Help maintain global alignment in a company that never sleeps—while keeping our values front and center.

What You Bring

• 5 + years supporting senior executives preferably founders ideally in tech or other high pace environment.
• Comfortable working a flexible schedule in a fast moving global company with various time zones.
• Experience navigating complexity and ambiguity with calm and confidence.
• Exceptional communication and planning skills—and the emotional intelligence to match.
• High integrity and discretion you’ll be trusted with the most sensitive information.
• Proficiency with modern collaboration tools (Slack, Zoom, Office 365, Confluence, etc.).

Bonus Points

• Cybersecurity or high-tech background
• International experience or multilingual skills

Why This Role Matters

• High Impact: You’ll work at the heartbeat of the company.
• True Partnership: You’ll have a seat at the table and a voice in the room.
• Global Exposure: You’ll travel, grow, and see the world—literally and professionally.
• Purpose-Driven Work: Every file we secure protects lives, businesses, and nations.
• Incredible People: Join a erse, mission-driven team pushing boundaries every day.
• Grow to operation roles within OPSWAT

Coordinator, Health Brokerage Operations and Marketer Support

remote type

Hybrid

locations

Clearwater, FL

Remote, MT

Remote, MI

Remote, MA

Remote, WV

time type

Full time

job requisition id

R4528

Job Summary

The Coordinator, Health Brokerage Operations & Process Support is an inidual contributor role focused on supporting operational consistency, training, and process improvement across the Health Brokerage organization.

This role ensures that affiliate partners and marketers are using systems and following workflows as intended, while helping to identify challenges, inefficiencies, or training needs. The coordinator will work closely with the Director of Strategy & Tools to surface key themes from the field and provide input into future enhancements or tool updates.

This is a great opportunity for someone early in their career with experience in health insurance operations, who enjoys creating structure, supporting teams, and driving process adoption.

Job Description

Job Title:

Coordinator, Health Brokerage Operations & Marketer Support

Department:

Health Distribution Operations

Reports To:

Director, Health Distribution Strategy & Tools

Location:

Remote or Clearwater, FL (Hybrid optional)

Key Responsibilities:

• Monitor adoption and adherence to standard workflows, flagging any inconsistencies or areas where additional training/support is needed
• Deliver or support onboarding and training sessions for affiliate partners and marketers on tools such as CRM, Quote & Enroll, and AMS
• Act as a day-to-day contact for process-related questions, guidance, and support
• Assist in the documentation and maintenance of SOPs, training materials, and quick reference guides
• Collect and synthesize feedback from affiliate users on tool and process challenges, and communicate key themes back to the Strategy & Tools team
• Support readiness efforts for upcoming changes by coordinating communication, training schedules, and user support plans
• Partner with internal teams (IT, Operations, Strategy) as needed to ensure that feedback from the field is being considered in roadmap planning

Required Qualifications:

• 1–3 years of experience in health insurance operations, brokerage support, training, or a related administrative role
• Understanding of Health Brokerage operations, especially in Medicare Advantage, Med Supp, ACA, or Ancillary
• Strong communication and interpersonal skills with the ability to train or support users at varying levels of technical comfort
• Highly organized with strong attention to detail and follow-through
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Comfortable navigating CRM systems or quote/enroll tools (Salesforce, AMS, etc. experience a plus)

Preferred Qualifications:

• Experience supporting decentralized or affiliate-based teams
• Exposure to user training, process documentation, or change management
• Familiarity with CMS and compliance considerations in the health insurance space
• Associate’s or Bachelor’s degree in Business, Communications, Healthcare, or related field

Work Environment:

• Remote or hybrid work option depending on location
• Occasional travel may be required for in-person trainings or affiliate visits

Administrative Assistant - International Tax - Remote Eligible

Denver, Colorado; United States; Boise, Idaho; Cleveland, Ohio; Des Moines, Iowa; Fargo, North Dakota; Las Vegas, Nevada; Lehi, Utah; Minneapolis, Minnesota; Oklahoma City, Oklahoma; Omaha, Nebraska; Phoenix, Arizona

Full-Time

Remote / Hybrid / In-Office

8985

Job Description

Location: Any Eide Bailly office location

Work Arrangement: In-office, Hybrid, or Remote

The Administrative Assistant – International Tax provides essential support to the international tax team by managing tax filings, client communications, billing processes, and operational tracking. This role ensures timely and accurate administrative execution across multiple tax deadlines and supports process improvement initiatives and team coordination.

A Typical Day in the Life

A typical day as an Administrative Assistant might include the following:

Administrative & Team Support

• Format, proofread, and prepare correspondence and documents.
• Schedule internal meetings and take notes.
• Plan and support, in person, internal events (e.g., tax training, team activities).
• Monitor shared inboxes during team absences and team member departures.
• Coordinate and book travel. Prepare expense reimbursements.
• Regularly monitor emails for partner team or other team members as needed.
• Provide overflow and backup support for team members.

Client Communication & Support

• Prepare, send, and monitor engagement and disengagement letters in Dynamics 365.
• Assist contract management specialists as needed for annual engagement letter process.
• Send reminders for missing tax organizers or documents.
• Respond to client inquiries regarding portals, return signing, and document submission.
• Resolve client portal issues in coordination with internal teams.
• Handle client information requests professionally and efficiently.

Billing & Invoicing

• Prepare and process monthly billing and invoices.
• Monitor outstanding WIP and follow up with billers to ensure timely invoicing.
• Support billing tasks across team members and departments.
• Process HLB invoices and initiate wire transfers.
• Update billers and in-charges as needed.
• Assist with managing team’s outstanding A/R including corresponding with clients to get balances paid, writing off outstanding A/R balances, etc.

Reporting & Tracking

• Pull and distribute Global Mobility/Global Private Client Tax Track reports.
• Maintain and update databases, spreadsheets, project tracking tools, and due date reports.
• Regularly following up with clients for missing tax return and other information.
• Regularly meeting with team members setting up meetings with clients

Process Improvement & Project Support

• Collaborate on documenting tax processes specific to international tax.
• Assist with special projects and operational initiatives.
• Identify and delegate tasks to NTO resources when additional support is needed.
• General feedback and idea generation on ways to improve or add processes

Tax Return & Filing Support

• Assemble and process tax returns as needed, extensions, e-filings, and paper filings.
• Track and manage client filings for key deadlines: 3/15, 4/15, 9/15, 9/30, 10/15, and 12/15.
• Create and maintain records in CCH Manager and Return Manager.
• Organize and archive documents in CCH Document.

Who You Are

• You have 5+ years of experience as an Administrative Assistant.
• You have experience working in a tax or professional services environment (preferred).
• You have strong organizational and time management skills.
• You are proficient in Microsoft Office Suite, including Dynamics 365
• You are proficient in using tax software platforms (preferred).
• You have excellent written and verbal communication skills.
• You can manage multiple priorities, meet deadlines and proactively manage tasks.
• You can anticipate and proactively act upon the needs of the team.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.  

Compensation: $20.00-$30.00/hour

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

#LI-REMOTE

Title: Senior Administrative Assistant

Location: San Francisco United States

Job Description:

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours, and collaborative with a positive attitude.

You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast paced and exciting environment.

This position is an inidual contributor role reporting to Vice President, SMB.

Responsibility

• Provide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts
• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
• Participate in execs' meetings when appropriate, take meeting notes and follow up on action items
• Prepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings
• Assist organizing departmental All Hands when requested
• Arrange domestic and international travel
• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
• Create and manage purchase orders
• Coordinate logistics for off-site or virtual meetings and team-building events
• Maintain updated team alias and distribution lists, Slack channels, and shared team folders
• Manage onboarding schedule for new senior leaders
• Perform other admin-related tasks and projects as assigned
• Act as back-up to other Executive Assistants at Docusign as needed

Job Designation

Hybrid: Employee ides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

• 4+ years of relevant experience
• Experience working at a start-up or rapidly-growing company
• Experience with Concur, NetSuite, and Slack applications
• Proficiency with Google Suite, Microsoft, and Zoom applications
• Located in PST time zone

Preferred

• Ability to maintain confidentiality and practice discretion in your everyday work
• Enthusiastic, self-motivated and with a can-do attitude
• Able to manage multiple executives with different working styles
• Excellent communication skills
• Highly organized and detail-oriented
• Strong work ethic and high level of integrity
• Agile and flexible in response to changing priorities and needs with the ability to

pivot quickly

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $45.19/hour - $65.67/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Life at Docusign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified iniduals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at [email protected].

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at [email protected] for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

Equal Opportunity Employer

It's important to us that we build a talented team that is as erse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

EEO Know Your Rights poster

#LI-Hybrid

Title: Construction Procurement Manager

Location: Bellevue, WA US

Full time  

ID: R27832

Job Description:

We are seeking a meticulous and proactive Construction Procurement Manager to support our construction operations team! This role combines contract administration, procurement and general support to our Design and Construction execution team, ensuring efficient management of contract lifecycles while providing critical organizational support to the broader team. The ideal candidate has experience in construction procurement or administration, is a clear communicator, highly detailed and organized, and able to thrive in a constantly evolving environment!

Key Responsibilities

Procurement and Contracts Administration

• Provide day-to-day contract administration support for standardized construction contracts, NDAs, services agreements, statements of work/work orders, proposals, lien waivers and other contract documentation.
• Prepare work orders, work authorization letters, and documentation in accordance with industry procedures and corporate risk policies.
• Ensure appropriate documentation is acquired and entered into corporate databases and/or PMIS in a timely manner; conduct analyses and compile reports as required.
• Review invoices for compliance with contract terms and conditions.
• Assist with contract audits.
• Process and track purchase orders and change orders.  Ensure compliance with contract requirements and corporate policy.
• Ensure compliance with corporate policies and contracting practices as well as Federal, state, and local law by reviewing existing and new regulations; anticipating regulations; enforcing adherence to regulations; and advising management on requirements.
• Track contract lifecycles, including renewals, amendments, and compliance requirements.
• Maintain and update contract databases, ensuring accuracy and accessibility.
• Liaise with project managers, contractors, and vendors to clarify terms and resolve contract issues.
• Assist in solicitation and preparation of bid documents, RFPs, and overall management of process with oversight from Design and Construction team.
• Coordinate with Legal, Real Estate, Facilities, Finance, or other internal teams as needed.

General Administration

• Provide administrative support to project managers and leadership teams for all project related aspects.
• Prepare reports, presentations, and correspondence.
• Maintain filing systems (digital and physical), ensuring organized record-keeping with Project Management Information System (PMIS) and other internal systems.
• Support onboarding and coordination of subcontractors, vendors, and consultants.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, or related field. 
• 2+ years in contracts administration or legal experience in the construction industry
• Strong understanding of construction contracts, documentation, and compliance processes.
• Excellent organizational skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Coupa, familiarity with construction management software (e.g., Procore, ProjectMates, Kahua, PMWeb) a plus.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-starter with the ability to multitask and prioritize competing deadlines.

#LI-Hybrid

#LI-JL7

The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location. In addition, this position is eligible for 401k and a new hire and annual equity grant.

We offer different types of insurance and benefits, such as medical/Rx, vision, dental, life, disability, hospital indemnity, critical illness, and accident. We offer parental leave, family services benefits, backup dependent care, flexible spending accounts, telemedicine, pet adoption reimbursement, employee assistance program, and many discounts including 10% off pet insurance and 20% off at Chewy.com. 

Exempt salary team members have unlimited PTO, subject to manager approval. Team members will receive six paid holidays per year. Team members may be eligible for paid sick and family leave in compliance with applicable state and local regulations. 

Base Salary Range

$95,500—$152,500 USD

Chewy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, gender, citizenship, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, as well as any other legally-protected characteristic.

Title: Executive Assistant

Location: New York City United States

Requisition ID: R0131102

Time Type: Full time

Job Description:

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.

Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities.

Job Summary:

This job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, Maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.

Job Description:

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Expected Qualifications:

• Minimum of 3 years of relevant work experience

Preferred Qualification:

Subsidiary:

PayPal

Travel Percent:

0

• PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. 

The USA national hourly pay range for this role is $30 to $49

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. 

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified iniduals with disabilities.

Title: Virtual Assistant - Executive Assistant

Location: Remote Remote 

Type: Full-time

Workplace: Fully remote

Job Description:

Who Are We?

Description

Who Are We?

Decentralized Masters is at the forefront of DeFi education globally. In just two years, we have grown from a pioneering pair of co-founders to over 130 dedicated professionals. Today, we are recognized as one of the fastest-growing enterprises in the sector, with industry insiders predicting our evolution into a unicorn company by 2030. Operating on a bootstrapped model, we are on track to achieve an impressive $50 million in revenue this year alone.

Our Impact

While our growth has been remarkable, we take even greater pride in the success of our clients. To date, we have empowered over 2,000 investors to break into the DeFi world. At Decentralized Masters, we don’t just offer education; we cultivate a powerhouse of knowledge combined with an engaging community, innovative technology, and a team of leading DeFi and blockchain experts. Our commitment is to deliver unparalleled resources designed for long-term success in the world of DeFi and Web3, ensuring our members not only safeguard but also enhance their financial future.

Our Vision

Our goal is to create the largest and most influential DeFi ecosystem the world has ever seen, starting with becoming the gold standard in DeFi education. This vision is ambitious, transformative, and poised to change the landscape of digital finance.

Are You Ready?

This is more than just a job; it’s an opportunity to shape the future of Web3 technology and education. Are you ready to be part of our vision to redefine what’s possible in DeFi and beyond? Apply below, and let’s explore this journey together.

Check us out here:

What will you be doing?

We are seeking a highly organized and dependable Virtual Assistant (VA) to support our operations and sales teams by managing internal reporting, coordinating schedules, and maintaining clean, accurate data across platforms. You will assist with communication, reporting accuracy, scheduling integrity, and process monitoring across multiple tools (e.g., HubSpot, Slack, spreadsheets, and internal dashboards).

This is a great opportunity for someone with strong attention to detail, excellent follow-through, and a desire to support cross-functional teams in a fast-moving environment.

Key Responsibilities:

• Support the Executive Assistant with daily administrative tasks and scheduling.
• Manage and organize shared inboxes, calendars, and task boards (e.g., Notion, ClickUp, or Asana).
• Prepare and format documents, reports, and presentations.
• Assist with travel coordination, event logistics, and expense tracking.
• Maintain updated records and filing systems (digital and cloud-based).
• Follow up on action items and ensure deadlines are met across departments.
• Conduct light research and data compilation for executive briefings or reports.
• Help organize leadership meetings, team offsites, and company-wide initiatives.
• Ensure confidentiality and professionalism in all communications.
• Proactively identify opportunities to improve efficiency and reduce manual work for the EA.

Requirements

1. Please submit you resume in ENGLISH
2. Native English speaker (or at least professional level)
3. Proven experience as a Virtual Assistant or relevant role
4. 2+ years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support.
5. Exceptional written and verbal English communication skills.
6. Strong organizational and time management skills — able to handle multiple priorities.
7. Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
8. Proficiency with project management tools (ClickUp, Notion, Asana, or similar).
9. Strong attention to detail and commitment to delivering high-quality work.
10. Discreet, reliable, and trustworthy with sensitive information.
11. A proactive problem-solver with a “no task too small” attitude.

Benefits

• Competitive salary package
• Full time
• Unlimited PTO
• Team off-sites
• Young & dynamic culture with team members across 25+ countries
• Fully Remote with a very supportive team. You have the ability to work from anywhere in the world!

Title: Executive Assistant

Location: McLean VA US

Type: Full-time

Workplace: Fully remote

Job Description:

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements. Additionally, all team members may be called upon to support proposal efforts as needed. This could include resume formatting, providing skills alignment summaries, participating in meetings, or contributing to solutioning activities based on subject matter expertise or functional experience. 

Responsibilities

• Secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using Concur Travel), are provided to the Executive.

• Prepare typed /written meeting minutes that are a clear, accurate, and comprehensive record that captures all action items and tasks identified in each meeting.

• When requested recorded Teams meetings are transcribed (typed/written) to capture all action items, assigned tasks, and follow-up tasks are identified.

• All notes (typed/written) from recorded meetings, Lunch and Learn sessions are to be clear, accurate, and comprehensive.

• Receives telephone calls and visitors for the ACIO, screening those which can be handled without the ACIO’s help.

• Keeps the ACIO’s calendar (as requested), schedules appointments and meetings, and sees that the ACIO is fully briefed on the matters to be considered before the scheduled meeting.

• Prioritizes and carries out special projects and complex assignments.

• Attend via conference call or in person to all regularly scheduled and some ad-hoc ACIO staff meetings, as required.

• Based upon the information provided by the ACIO concerning the purpose of the meetings and people to attend, makes necessary arrangements for meetings, including space, time, contacting people, and other matters.

• Assembles background material for the ACIO.

• Attends the meetings, takes notes, and prepares a report on the proceedings when required.

• Receives requests for information concerning the organization’s programs which can be assembled from the record based on knowledge of the organization, advises when the material can be furnished and prepares it personally and follows through to see that it is prepared by staff within the specified time to meet deadlines.

Requirements

• 3 years of experience supporting government executives.

• Must be an expert in all Microsoft Office productivity tools.

• Must be proficient with visual modeling (e.g., tools such as Visio, PowerPoint).

• Must interact with professionalism on the phone and in person.

• Must follow instruction and work independently and confidentially while completing tasks without direct supervision.

• Must pay attention to detail and have excellent skills of observation to take care to perform tasks correctly.

• Must transcribe audio accurately and pays attention to detail to deliver high-quality work consistently.

• Capable of working in a fast-paced environment of changing priorities and is fully capable of establishing priorities commemorate with task assignments.

• Must be able to work independently on projects requiring research and preparation of briefing charts and other presentation materials, on behalf of the ACIO, organization wide.

Work Environment & Physical Requirements 

• This is a remote/work-from-home position. The employee is expected to maintain a professional and distraction-free home office environment with reliable internet access and the ability to participate in video and audio calls during standard working hours. Standard office equipment such as a computer, phone, and webcam will be used regularly. 

• The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job: 

• Prolonged periods of sitting and working on a computer. 

• Frequent use of hands and fingers to operate computer and telephone equipment. 

• Must be able to lift up to 15 pounds occasionally (e.g., moving equipment). 

• Ability to participate in virtual meetings and communicate clearly via video/audio platforms.

Travel Requirement 

This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible. 

EEO & Pay Transparency Statement 

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance. 

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws. 

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.