Administrative Assistant | REMOTE

Location Remote

Description

Dignari is a forward-thinking, human-centered, emerging technology and analytics company that builds solutions to transform business. We’re a woman owned company where ersity is applauded and success is celebrated.

We have an opportunity for Administrative Support on our FEMA Identity Credentialing and Access Management (ICAM) Support Services Team. This position will be remote.

Position Responsibilities:

• Monitor multiple email accounts, follow-up and respond to inquiries, requests and issues.
• Anticipate the needs and requirements of senior members of the team.
• Prioritize information for attention.
• Make travel arrangements (flights, hotel, transportation).
• Prepare meeting materials (memos, handouts, presentations).
• Coordinate conference calls, webinars and interviews.
• Work with staff to ensure they are prepared for meetings with executives before they occur.
• Facilitate internal communication and build relationships with stakeholders and external partners.
• Ensure time sensitive requests are completed on-time.
• Other duties as assigned.

Position Requirements

Position Requirements:

• US Citizenship.
• Bachelor’s degree.
• 5 years’ relevant experience.
• Possesses excellent writing, word processing and spreadsheet skills.
• Must be knowledgeable of software operations and able to verbally communicate effectively.

We believe in taking care of our employees. As a #Dignarian, you will have access to robust and competitive benefits and the flexibility to choose what works best for you. You also get all the benefits of a small company including direct access to leadership, a vibrant and personal culture and the ability for your voice to not only be heard but to make a real difference in the company’s direction.

Clearance RequirementUS Citizenship required. Must be able to pass FEMA Tier 2 background investigation.

About the OrganizationDignari is a woman-owned small business focused in delivering high-profile biometrics, identity management and analytical solutions for mission clients around the world. Our primary goal is to distinguish our clients by supporting them through the successful delivery of mission critical programs. To learn more about Dignari visit us at www.dignari.com.

In August 2021, Inc. Media announced that Dignari is one of the Inc. 5000 fastest-growing private companies in America, for the third year in a row. This esteemed award is testament to the hard work and dedication our team applies to making each and every client successful in the delivery of their mission critical programs.

Full-Time/Part-TimeFull-Time

Req NumberDIG-24-00162

EOE StatementDignari is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Executive Assistant, Product

Remote – US

Full time

job requisition id

JR101591

The Opportunity

At Root, we’ve reimagined car insurance to make it smarter, more equitable, and a better experience for all. Using technology in smartphones, we’re able to measure driving behavior to give our customers the prices they deserve.

We’re seeking a highly organized and proactive Executive Assistant to support our Vice President of Product. This role is crucial in ensuring the smooth operation of our product department and will directly contribute to the success of our innovative insurance solutions.

As the Executive Assistant for Product, you’ll be the backbone of our product team’s operations. Your exceptional organizational skills and ability to anticipate needs will be key in managing a erse range of administrative tasks and facilitating efficient communication across the team and broader organization.

Root is a “work where it works best” company. Meaning we will support you working in whatever location that works best for you across the US. We will continue to have our headquarters in Columbus to give more flexibility and more choice about how we live and work.

Salary Range: $74,160 – $92,700

How you will make an impact

Calendar Management

• Maintain a well-organized schedule aligned with top priorities

• Proactively manage and resolve scheduling conflicts

• Ensure appropriate allocation of focus time

Communication Management

• Prioritize and manage email correspondence

• Handle LinkedIn communications, including recruitment and networking

• Draft responses and coordinate follow-ups

Travel and Expense Management

• Coordinate all aspects of business travel

• Manage expense tracking and reconciliation

• Assist with team budget management

Vendor and Contract Support

• Facilitate vendor discovery and contracting processes

• Coordinate with procurement, legal, and infosec teams

• Assist in managing professional services utilization

Meeting Facilitation

• Manage agendas for team meetings and all-hands sessions

• Capture key content and action items

• Coordinate logistics for onsite meetings and events

Administrative Support

• Provide general administrative assistance as needed

• Maintain confidentiality in all aspects of work

• Contribute to the overall efficiency of the product team

What you will need to succeed

• 3-5 years of experience as an executive assistant, preferably in a fast-paced tech environment

• Proactive problem-solving mindset

• Ability to anticipate needs and take action without constant direction

• Exceptional organizational and time management skills

• Strong written and verbal communication abilities

• Detail orientation

• Proficiency in Google suite, Microsoft Office suite and project management tools

• Ability to handle confidential information with discretion

• Bachelor’s degree preferred

• Experience with AI productivity tools preferred

Don’t meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Root, Inc., we are dedicated to building a erse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway!

Join us

At Root, we judge people based on the merit of their work, not who they are. If you are passionate about what this role entails and solving real problems, we encourage you to apply. We want to learn about you and what you can add to our team.

Who we are

We’re harnessing the power of technology to revolutionize insurance. Using machine learning and mobile telematic platforms, we’ve built one of the most innovative FinTech companies in the world. And we’re just getting started.

What draws people to Root

Our success is in large part due to our unwavering standards in hiring. We recognize that our products are only as good as the people building and promoting them. We want iniduals who find solutions by going through the cycle of ideation to implementation with curiosity, rigor, and an analytical lens. Ask anyone who works here and you’ll hear similar reasons for why they joined:

Autonomy—for assertive self-starters, the opportunities to contribute are limitless.

Impact—by challenging the way it’s always been done, we solve problems that have a big impact on our business.

Collaboration—we encourage rich discussion and civil debate at every turn.

People—we are inspired by the collection of crazy-smart people around us.

Executive Assistant

Full-TimeAdmin/Cler Support

New York, NY, US

Remote, Remote, US

San Francisco, CA, US

Requisition ID: 1491

Salary Range:$54,500.00 To $95,700.00 Annually

About Tides

Tides is a nonprofit and philanthropic organization committed to advancing social justice. We work across the social sector to shift power to communities of color and other groups historically denied power.

Centering equity and justice in everything we do, we collaborate in deep partnership with movement leaders, nonprofits, donors, foundations, and corporations to amplify the impact of their work by providing services like fiscal sponsorship, donor advised funds, grant making, and a variety of innovative solutions. Learn more at tides.org.

About the Role

Tides currently seeks an Executive Assistant to be a supportive force to multiple executives. The ideal candidate will be a proactive problem solver with exceptional communication skills. This person should have great attention to detail while helping their executives see around corners. Given the dynamic nature of the executive landscape, Tides relies on Executive Assistants to be flexible and consistent while maintaining the confidentiality of the position.

What you will Do

Senior-Level Administrative Support

• Provide sophisticated calendar management, including ensuring key deadlines and action items are flagged and met.
• Make judgments and recommendations to ensure smooth day-to-day engagement.
• Act as the liaison between staff members, external stakeholders, and executive leaders to ensure important information is relayed and escalated issues are flagged and resolved.
• Draft communications on behalf of executives; including but not limited to memos, emails, and meeting agendas.
• Take meeting notes as requested or required.
• Manage all travel logistics for executives.
• Process vendor invoices for payment; coordinate timely expense reports and reconciliation.
• Provide backstop support to other EAs as needed.

Project Management & Strategic Support

• Provide project management support, including proactive support of materials management and development (PPT, memos, etc.) to busy executives.
• Support executives and senior executive assistant with board materials preparation.
• When required, act as a thought partner to executives and senior executive assistant on special projects.

Event & Retreat Planning

• Work with executives to plan and execute event and retreat agendas.
• Manage event logistics, including but not limited to reserving conference rooms, catering and refreshments and arranging for audio/visual and IT support.
• Support senior executive assistant with board meeting planning and execution, as needed.

What you will Bring

• Strong alignment with Tides’ Vision, Mission and Approach and our organizational values of respect, equity, empowerment, accountability, and creativity.
• The ideal candidate will have experience supporting multiple executives.
• Professional competency with Microsoft Suite. Familiarity with SharePoint and Salesforce is a plus.
• Excellent interpersonal and relationship management skills.
• Highly resourceful team-player approach, with the ability to be effective while working independently.
• Excellent communication skills with internal and external staff, clients, Board, and stakeholders.
• Attention to detail and dedication to accuracy and timeliness.
• The ability to handle confidential matters with diplomacy.
• Adaptability in aligning with a variety of working styles and approaches.
• Sense of humor!
• An enthusiasm for organizational and operational excellence in accelerating social change.

Ideal Experience

5 – 7 years of senior-level administrative experience.

• The ideal candidate will have at least 1-2 years of experience supporting multiple executives.

Compensation

Tides is committed to providing a competitive compensation package. We value pay equity and account for factors such as your location within the U.S., your skills and your relevant experience, and we will not ask for your salary history.

Your starting salary will fall into one of three ranges:

$54,500 – $68,100 (Most of the United States)

$59,400 – $74,300 (Chicago, Los Angeles, Washington D.C. metro areas)

$82,500 – $95,700 (New York City & San Francisco metro areas)

Please note, these metro areas are examples and not a complete list. Our Talent Acquisition team will review your application and confirm your placement within this structure with you at the beginning of the interview process.

Life at Tides

Working at Tides connects you with world-class teammates, enduring relationships, and an inspired sense of purpose – while our employee benefits support our team’s talent and well-being. Our hybrid work model supports staff who are based across the United States, in addition to maintaining our offices in New York & San Francisco.

Equal Employment Opportunity

We look forward to reviewing applications from all qualified jobseekers. We strongly encourage applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the LGBTQIA+ communities. No applicant will be discriminated against because of their race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Pursuant to the San Francisco Fair Chance Ordinance, we encourage and will consider qualified applicants with arrest and conviction records. Where required by state law, we utilize E-Verify as a part of our employment authorization process.

Applicants with Disabilities

Reasonable accommodations will be made so that all who are interested may participate in our interview process. If you are in need of an accommodation, please advise in writing at the time you apply.

Title: Executive Assistant – Marketing & Strategy

Location: REMOTE – US

Job Description:

Iterable is the top-rated AI-powered customer engagement platform that helps organizations like Redfin, Priceline, Calm, and Box to activate customers with joyful interactions at scale. With Iterable, organizations drive high growth with inidualized, harmonized and dynamic communications that engage customers throughout the entire lifecycle at the right time. Iterable’s data engine, ease of use, and flexible and open architecture makes it the best platform to close the data activation gap by bringing together customer data, ability to design the experiences, deliver them and optimize them. All in one platform. We’ve surpassed $200M in ARR and have raised more than $230M from top-tier investors like Index Ventures, Viking, and CRV. Nearly 1200 companies from over 50 countries around the world rely on us to captivate their many millions of users.

Iterable helps brands unlock growth in the digital era by enabling joyful customer experiences with inidualized communications based real-time behavioral data, harmonized cross-channel communications based on customer lifecycle, and dynamic always-on journeys that adapt to customer signals. Our powerful customer communication platform helps marketers manage end-to-end customer engagement programs with enterprise-grade security, compliance and controls for their customers.

Iterable’s momentum grows daily and there has never been a more exciting time to join the team! We’ve been recognized as one of the Best Places to Work – SF for the past five years, recognized as one of Inc’s Best Workplaces and Fastest Growing Companies, and we were recognized on Forbes’ list of America’s Best Startup Employers in 2022. Notably, Iterable has also been listed on Wealthfront’s Career Launching Companies List and has held a top 10 ranking on the Top 25 Companies Where Women Want to Work.

We have a global presence with offices in San Francisco, New York, Denver, and London, and recently expanded our operations to Australia and New Zealand. Iterable’s reach extends worldwide, and we have remote employees across the globe. As we scale, we continue to live by our core four, founding values – Trust, Growth Mindset, Balance, and Humility. To understand the Iterable story, and learn more about our mission, explore our Culture and About Us page.

How you will make an impact:

As an Executive Assistant at Iterable, you’re at the heart of our business and the soul that keeps the team moving forward. In this role, you support the CMO and the SVP of GTM & Partnerships – part of the Marketing organization. Occasionally you will also need to cover for other EAs on vacations or as needed. Your role as an EA is to help them be more effective, by helping them stay focused by resolving operational and administrative issues before they arise. You will move quickly with the fast-changing environment and will be up to date with the latest going-ons in each department. In addition to being very organized and analytical, you show ownership, are extremely proactive, possess strong communication skills, and are comfortable working behind the scenes.

You’ll get to:

• • This is a remote role, though strong preference for candidates located in the PST timezone

• • Occasional travel will be required

• • Provide EA support to other executives (please note that assignments might change in the future)

• • Proactively and strategically manage calendars and priorities

• • Schedule a high volume of meetings with internal and high-caliber external partners including investors, board members, and customer prospects across time zones

• • Be the culture carrier of the supported teams, manage and plan team events, on-sites, and swag

• • Manage, process, and review expenses for the executives, and their team’s direct reports as needed

• • Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org

• • Schedule internal and external meetings with a variety of cross-functional partners

• • Respond and take action on a high volume of slacks and emails with urgency and professionalism

• • Perform a variety of administrative tasks (manage calendars, book travel, etc)

• • Ensure executives balance team interaction, strategy, meetings, and personal time

• • Help manage to dos , projects and communications in partnership with Marketing’s CoS

• • Manage small projects as needed

We are looking for:

• • You have experience supporting multiple C-Level executives in customer/facing roles (i.e. COOs, CMOs, CEOs)

• • You have experience liaising with high-caliber external customers and partners

• • You have experience ensuring excellent AV experiences (managing Zooms, recordings, in-person logistics)

• • You have experience organizing events like QBRs, Executive dinners, etc.

• • You maintain a high level of confidentiality, professionalism, discretion, and judgment at all times

• • You have a point of view about how to best structure your executives’ time, always looking for ways to create efficiencies and balance in their days

• • You can manage a high volume of external and internal facing requests with organization and a sense of urgency

• • You have experience managing a high volume of emails and slacks, prioritizing, and ensuring timely follow-up and through

• • You can work autonomously and exercise strong decision-making skills when necessary

• • You have proven ability to work in a fully remote setting

• • You have a strong team mentality and enjoy working closely with your teammates

• • You proactively build professional relationships with internal and external stakeholders

• • You have strong communication skills and keep stakeholders in the loop at all times

• • You are organized, detail-oriented, and professional

• • You have previous experience in an Executive Assistant role with a fast-paced SaaS startup company of a similar size

• • You are responsive to internal and external requests and work efficiently

• • Experience with G-Suite and Expensify

• • You live by our values: Trust, Humility, Growth Mindset and Balance

Perks & Benefits:

• • Paid parental leave

• • Competitive salaries, meaningful equity, & 401(k) plan

• • Medical, dental, vision, & life insurance

• • Balance Days (additional paid holidays)

• • Fertility & Adoption Assistance

• • Paid Sabbatical

• • Flexible PTO

• • Monthly Employee Wellness allowance

• • Monthly Professional Development allowance

• • Pre-tax commuter benefits

• • Complete laptop workstation

The US base salary range for this position at the start of employment is $102,500 – $158,000. Within this range, inidual pay is determined by specific US work location, as well as additional factors, including job-related skills, experience, relevant education or training, and internal equity considerations.

Please note that the range listed above reflects only base salary. The total compensation package includes variable pay (where applicable), equity, plus a range of benefits, including medical, dental, vision, and financial. In addition, we offer perks such as generous stipends for health & fitness and learning & development, among others.

Iterable is an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. Iterable does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Iterable also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, Iterable will also consider for employment qualified applicants with arrest and conviction records.

Paralegal/Legal Executive Administrative Assistant – Northridge

Remote

locations

Los Angeles, California, United States of America

Full time

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Medtronic Diabetes Business Overview:

The Diabetes Operating Unit focuses on improving the lives of those within the global diabetes community. As a business, we strive to empower people with diabetes to live life on their terms by delivering innovation that truly matters and providing support in the ways they need it. We’re committed to meeting people with diabetes where they are in their journey, always with an aim to make their lives easier. Our portfolio of innovative solutions is designed to provide customers with greater freedom and better health, helping them achieve better glucose control, while spending less time managing their disease. Medtronic’s overall mission is to alleviate pain, restore health and extend life. That’s why our employees experience a sense of meaning, blended with erse career opportunities in a dynamic, purpose-driven environment.

We are seeking a highly skilled and detail-oriented Paralegal/Legal Executive Administrative Assistant to provide comprehensive support to the VP & Chief Counsel of Medtronic’s Diabetes Operating Unit (OU) and the OU’s broader legal team. This hybrid role is crucial in ensuring the efficient operation of the legal department, combining administrative expertise with substantive legal work. The ideal candidate will possess exceptional organizational skills, a solid understanding of legal rules and procedures and the ability to handle sensitive information with the utmost confidentiality. This position requires a proactive, solution-oriented inidual who can seamlessly transition between administrative duties and paralegal responsibilities. Provided that routine administrative tasks can be efficiently handled, the majority of the work assigned will range across a spectrum of complex project management and meaningful legal assignments.

Location: Strong preference to have candidate work in Northridge CA office. Remote within the U.S. may be considered for the right candidate.

A DAY IN THE LIFE

Key Paralegal responsibilities:

• Perform legal research to assist the legal team in the preparation of accurate and timely reports, legal advice, case files and other documents
• Assemble, proof and edit drafts of contracts and other legal documents
• Assist with aspects of litigation matters
• Oversee and coordinate various legal projects, ensuring deadlines are met and resources are allocated effectively
• Track project progress and provide regular updates to attorneys and stakeholders
• Develop and implement project management strategies to streamline workflow and enhance efficiency
• Act as liaison between company attorneys, outside counsel, organizations and in-house employees
• Prepare and file legal and regulatory documents with appropriate entities, as required
• Provide preliminary counseling to clients on legal procedures and processes under attorney supervision

Key Legal Executive Administrative Assistant responsibilities:

• Handling sensitive, confidential, and proprietary matters with discretion on a routine basis
• Providing administrative and other related support for the Legal function including:
  • Assist with building of presentations for the Chief Counsel and legal team for various presentations and trainings
  • Coordinate and manage complex calendars, scheduling appointments, meetings and conference calls
  • Proofread and enhance correspondence and memoranda for the Chief Counsel
  • Arrange and coordinate meetings, including booking meeting rooms, preparing agendas, etc. Attend meetings for notetaking and handle follow-up tasks
  • Compile and process expense reports, ensuring accuracy and adherence to company policies
  • Coordinate travel arrangements, including booking flights, hotels, and car services, monitoring travel updates, processing visa applications, and adhering to security travel advisories
  • Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
  • Organize and oversee legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
  • Prepare detailed reports, presentations, legal documents from a variety of sources across the broader commercial organization

The ideal candidate will possess these vital traits:

• Team Member: Teamwork and collaboration are critical in this role. Medtronic is a matrixed organization of legal support and being a great team member who can network, lead and influence others to support the patient-focused mission advanced by the Diabetes portfolio will be fundamental.
• Commitment to Meaningful Work: We are privileged at Medtronic to contribute to a business that has a profound impact on the daily lives of the patients we serve. The employees working in the Diabetes portfolio are deeply connected to our patient-centric mission and many have direct experience with the disease, either personally or through loved ones. The work provides tremendous meaning and attracts truly invested team members motivated to make a fundamental change in lives of patients living with diabetes globally.

MUST HAVE: MINIMUM REQUIREMENTS

• Bachelor’s degree OR a paralegal certification
• 4+ years of executive administrative OR paralegal experience supporting VP leaders or higher
• Advanced proficiency with all Microsoft applications (Outlook, Word, Excel, PowerPoint)

DESIRED/PREFERRED QUALIFICATIONS:

• Experience in a law firm, corporate legal department or in-house counsel role
• Healthcare industry experience – pharma, med-device, life sciences, etc.
• Experience supporting VP/Executive level leadership in a corporate setting
• Previous experience with meeting coordination, travel arrangements and complex calendar management
• Strong presentation development skills (i.e., PowerPoint)
• Strong communication and collaboration skills and outstanding attention to detail
• Continuous improvement, customer-focused mindset
• Excellent written and verbal communication skills
• Ability to manage and execute multiple complex projects across multiple stakeholder groups within required timelines and expectations

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$70,400.00 – $105,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

In addition to Base Salary, this position is eligible for a short-term incentive plan, which provides the opportunity to earn significant incentive compensation for achieving or exceeding your goals. Learn more about Medtronic Incentive Plan (MIP) here. The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.

Executive Assistant (1099)

• United States
• Part-Time
• Operations

This position is fully remote. It will start as part time at around 20 hours per week, with the potential to go full time. All applicants must live and work in the United States.

TAG is seeking a dynamic and detail-oriented Executive Assistant who can help us navigate the often unpredictable world of executive support. Are you a master of multitasking with a knack for keeping schedules in check? Do you thrive on ensuring that everything runs like clockwork—from calendar invites to coordinating personal appointments? Come join our team and be the backbone that supports our CEO’s mission to drive success.

We’re looking for someone who is proactive, organized, and can handle everything from travel logistics to creative gift purchasing with flair. This is your chance to step into a pivotal role that blends operational efficiency with a touch of fun, all while working alongside a collaborative and energetic team. If you’re ready to make a meaningful impact at TAG, we want to hear from you!

You might be who we are looking for if…

• You have proven experience as an executive assistant or in a similar role (bonus points if you’ve supported C-level executives).
• You have exceptional organizational skills that could put Marie Kondo to shame.
• You have strong communication skills—your emails should sparkle!
• You have dealt with handling confidential information. Discretion and confidentiality are a must; you’ll be handling sensitive info.
• You are proficient in Google Workspace.
• You have a proactive attitude with a flair for problem-solving (and maybe a little bit of creativity!) and a sense of urgency.
• You are able to challenge others with grace.
• You can see the bigger picture while understanding how the details influence the picture.

As the Executive Assistant to the CEO at TAG you will…

• Be the right hand to our CEO, helping them focus on the big picture while you handle the details.
• Arrange travel plans that even a jetsetter would envy—think stress-free itineraries and cozy lodging.
• Keep the CEO’s calendar in check.
• Schedule everything from acupuncture sessions to haircuts. You’ll be the maestro of personal and professional appointments.
• Get creative with gifts for clients, partners, and team members. Think of yourself as the Chief Gifter!
• Maintain and update the CEO’s rolodex—because who doesn’t love a good contact list?
• Dive into various requests from the CEO, from finding the perfect office decor to scouting out potential business pitch locations.

About Third and Grove

Third and Grove is a fully remote full-service digital agency. Our vision is to use technology and design to make the web worth browsing. We want to leave the web better than we found it. TAG team members strive to embody our core values, leading with empathy and practicing accountability, excellence, integrity and curiosity -in everything we do.

Invoicing and Agreements Coordinator

Fully Remote

Position Function: The Invoicing and Agreements Coordinator reports to the Conservation Awards Operations Manager, and works closely with Conservation Awards, Field Program, and Finance teams to coordinate the review and processing of payments to grantees and vendors, as well as the tracking of compliance and reporting for federal agreements, primarily with the USDA Forest Service. General responsibilities include: reviewing and processing invoices for competitive and invited grantmaking programs, vendors providing goods and services, conducting follow-ups as needed; and tracking status and compliance with federal revenue agreements.

Position Duties and Responsibilities: The Invoicing and Agreements Coordinator is responsible for the following:

Grant and Contract Invoicing

• Serve as the lead coordinator and liaison between cross-functional teams, ensuring seamless communication, collaboration, and alignment of outcomes in relation to invoice processing.
• Review grantee and vendor invoices for completeness, compliance with terms, and conformance to standards, and conduct follow-up with NFF project leads and/or external partners as necessary.
• Prepare invoices for upward review and coordinate with finance staff to advance for payment processing.
• Responsible for capturing and documenting internal processes, identifying areas for improvement, and supporting the training of organization members to ensure consistent adherence to these procedures.

Federal Agreement Tracking

• Coordinate with staff leads to track overall status and compliance of federal revenue agreements, including but not limited to Forest Service Challenge Cost Share Agreements, Stewardship Agreements, Participating Agreements, and Cooperative Agreements.
• Support tracking of performance outcomes as necessary.
• Support preparation of performance reports as necessary.
• Work with finance staff and staff leads to review quarterly SF-425 federal financial reports prior to submission.
• Prepare and submit regular Federal Subaward Reporting System reports for federal awards.
• Track agreement funding budget status for assigned agreements.

Travel: This position requires occasional domestic travel to attend meetings, trainings, convenings, and related events. The travel estimate for this position is up to 5% per year.

Location: The location for this position is flexible throughout the US. This position is a remote/work from home position and requires reliable internet access and a dedicated workspace.

Compensation: The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position, new staff will generally start near the base end of the range. NFF is committed to internal salary equity.

Requirements

Education and Qualifications: The Invoicing and Agreements Coordinator should possess the following qualifications:

• Bachelor’s degree in a related field, professional certification, or equivalent experience.
• A minimum of three years experience in business administration, grants management, procurement and acquisition, finance, or related fields.
• Relevant education may be substituted for up to one year of experience.
• Knowledge of natural resource issues and/or the USDA Forest Service preferred.
• Commitment to the mission of the NFF.
• You must be authorized to work in the United States.

Abilities and Skills: The Invoicing and Agreements Coordinator is expected to possess the following proven abilities and skills:

• A growth mindset, rampant curiosity, and love of problem-solving.
• A strong attention to detail and commitment to process.
• Meaningful experience in invoice review, review of payment terms, and follow-up with internal and external partners.
• Meaningful experience regularly performing standard financial calculations with a high degree of accuracy.
• Experience working with or tracking federal funding agreements, particularly from the USDA Forest Service.
• Experience with 2 CFR 200 Uniform Guidance, FAR, and other related regulations preferred.
• Highly organized approach to daily work.
• Ability to balance multiple competing priorities and prioritize effectively.
• Excellent analytical skills.
• Excellent computer skills, with proficiency in common business desktop applications, especially Microsoft 365; experience working with Microsoft Dynamics 365 and SharePoint preferred.
• Strong customer service and solutions orientation.
• Ability to work well and remain flexible in a fast-paced, team-oriented environment.
• Ability to communicate clearly and professionally through excellent written and oral communication skills, as well as excellent interpersonal skills.
• Ability to set priorities, while managing a variety of projects and tasks to successful completion.

Sales Assistant – CA (Part Time, Contractor)

locations

Remote – United States

Part time

A pioneer in K–12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com.

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas.

This position requires the candidate to assist in implementing district and state-level product (math and literacy) campaigns. The Sales Assistant will be responsible for staying up-to-date with state legislation regarding educational initiatives and funding.

This role is a part-time/seasonal position with fluctuating hours.

Responsibilities:

• Collaborate with team members to provide administrative support, ie., sales tracking, account management support, marketing and communications with customers and potential customers.
• Assemble marketing materials and targeted collateral for mailings and presentations.
• Support account executives with events and conferences (i.e., procure samples, collateral, set-up, breakdown of the event)
• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when deemed safe by state health authorities.
• Input and update data in CRM databases (SFDC) and spreadsheets

Qualifications:

• Minimum 6+ months of previous experience supporting sales professionals (Account Executives, Account Managers, etc.)
• 6+ months of experience with SFDC or other customer databases
• Excellent written and verbal communication skills
• Exceptional organizational skills with an eye for detail
• Technologically savvy, including experience with Google Workspace
• Adaptable and a problem solver

Preferred Qualifications:

• Education curriculum sales experience
• Ability to travel to local trade shows and/or conferences (5-10% travel)

What we offer:

Compensation: The hourly rate range for this role is $20.00 -$35.00 (Hourly Travel Pay Rate: $20.00 – $25.00)

Administrative Assistant I (Temporary)

Remote, USA

Variable time

job requisition id R 2024 2425

Position Summary

With limited supervision, provide administrative and staff support duties for the leadership team and students served by the Dean of Students, requiring various skills and knowledge of organizational policies and procedures. Resolve administrative problems and inquiries; collect and disseminate school, department, and program data; compose, edit, and proofread correspondence and reports; review/route/audit high-volume internal forms including independent/accelerated study requests, grade appeals, and grade changes; provide meeting scheduling and coordination; prepare a range of administrative documents.

This position is a temporary role.

Essential Functions:

• Provides administrative support for the Dean and leadership team, including but not limited to document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, travel planning, and organizing and maintaining document filing systems.
• Assist the Dean in monitoring and seeking reimbursement from appropriate cost centers and departmental budgets.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• High School Diploma or equivalency required.
• Bachelor’s degree preferred.
• One (1) year relevant experience in an administrative support role required.
• Preferred experience supporting a department within a university setting.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified, or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships, and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of iniduals of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Travel: No Travel Required.

#LI-KR1

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Compensation Range: Hourly: $22.00 – $24.00

National University is committed to maintaining a high-quality, erse workforce representative of the populations we serve. National University employs more than 5,000 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to ersity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our erse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports ersity.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a erse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in ersity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

Title: Executive Assistant (Ecom Hire Hub)

Workplace: Fully remote

Job Description:

Are you a highly organized and proactive professional with exceptional multitasking abilities? We’re looking for an experienced Executive Assistant to join our remote team and provide comprehensive administrative support to our executive leaders.

About the Role: As an Executive Assistant, you’ll manage executive schedules, communications, and key administrative tasks, enabling our executive team to focus on strategic initiatives. Your ability to anticipate needs, maintain discretion, and ensure smooth daily operations will make you an invaluable asset to the team.

Key Responsibilities:

? Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

? Handle correspondence, emails, and communications on behalf of the executive team. ? Prepare reports, presentations, and documents as needed. ? Coordinate and facilitate meetings, including preparing agendas and taking minutes. ? Assist with special projects and research tasks as required. ? Maintain confidential files and ensure data security and privacy.

Requirements

Qualifications:

?? Proven experience as an Executive Assistant or similar administrative role.

?? Excellent organizational and time-management skills. ?? Strong written and verbal communication abilities. ?? Proficiency in office software (e.g., Microsoft Office, Google Workspace) and scheduling tools.

Benefits

Why Join Us?

? Flexible remote work – work from anywhere!

? Competitive compensation + performance-based bonuses. ? Opportunities for professional development and career growth. ? Access to cutting-edge tools and technologies. ? Collaborative and inclusive company culture that values ersity and innovation.

Administrative Assistant Corporate Projects

• Location Remote
• Category Operations
• Job Id JR103309
• Job Type Part time

Summary:

The Assistant, Admin is responsible for providing administrative support for department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Essential Job Functions:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Maintain regular and punctual attendance.

Other Related Duties:

Performs other related duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an inidual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and ide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to carry out detailed written and/or verbal instructions. Ability to solve problems involving concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Certificates, Licenses, Registrations:

None required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Employment Opportunity:

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities:

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Freedom Mortgage Corporation may change the specific job duties with or without prior notice based on the needs of the organization.

Title: Centralized Scheduling Coordinator Remote

Location: United States

Job Description:

PeaceHealth is seeking a Centralized Scheduling Coordinator – Remote for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $20.65 – $30.97. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary:

Supports the Centralized/Integrated Scheduling department by coordinating surgeries, procedures, exams, therapies and evaluations for multiple hospital and outpatient departments, modalities and facilities. Facilitates equipment, third party schedules, prior authorization, physicians’ schedules and staffing assignments. Coordinates efficient operation of the department by completing support activities as assigned.

Details of the Position:

• Serves as central point of communication for community referring physicians and offices, system patient services, and caregivers to secure resources necessary for patient care. Interfaces and/or works directly with nursing units, technologists, physicians, community offices and other medical facilities to coordinate cases and appointments.

• Receives incoming phone calls related to all aspects of scheduling and coordination of patients and resources. Supports patients, caregivers, families and authorized organizations in understanding the course of pre-procedure and exam testing.

• Assures all changes to the block and schedule are in accordance with policies and alerts appropriate leadership when out of compliance. Promotes adherence to leadership and board agreements in scheduling practices.

• Collects and evaluates patient demographic, insurance, clinical and non-clinical information.

• Analyzes clinical information and/or patient medical history to determine conflicts regarding scheduling surgeries, procedures and exams that would require consultation and resolution.

• Analyses algorithm assigned to each department, modality and facility to identify how to best coordinate services. Assists in the update of guidelines and policies.

• Coordinates and schedules third party resources, equipment, caregivers and providers while maximizing efficiencies and contributing to positive patient and caregiver experiences.

• Maintains template, block and schedule for multiple hospitals and outpatient departments and resources.

• Identifies inaccuracies and missing data that would affect departments’ financial results; monitors cancellation and rescheduling of cases and appointments to manage schedules, equipment and blocks; identifies potential resource conflicts and works with leadership to resolve.

• Ensures cases and appointments have prior authorization; may coordinate with PFS to inform patient of financial responsibility and prior authorization.

• Creates and runs reports by department and modality to audit performance. Audits and arranges cases and appointments to ensure maximum efficiency of physicians and caregivers.

• Obtains required paper work and/or electronic form for chart completion; ensures orders, history and physical, and consents are compliant.

• Performs other duties as assigned.

What You Bring:

Education

• Associate Degree Required: Or equivalent knowledge and skills obtained through a combination of education, training and experience Or

• Preferred: Completion of basic anatomy/physiology class related to exams, especially surgical pre and post-operative diagnosis and interventional procedures

Experience

• Minimum of 2 years Required: Scheduling and health records experience in a hospital or healthcare setting and

• Preferred: Experience with scheduling and

• Required: Experience with Electronic Medical Records system and

• Preferred: Experience in scheduling multiple healthcare departments and/or facilities and

• Preferred: Experience with compliance and legal documentation of orders, history and physical and consents and

• Preferred: Clinical experience

Credentials

• Required: If CNA or MA, certification from appropriate state

Skills

• Must have the ability to work efficiently and responsibility in an environment with multiple demands, interruptions and time frames, with minimal supervision. (Required)

• Excellent customer service and clear and concise telephone skills. (Required)

• Advanced problem solving and critical thinking skills that demonstrate positive outcomes. (Required)

• Knowledge of Outlook and other Microsoft Office (Word, Excel, Publisher, etc.) applications. (Required)

• Proficient keyboarding and computer skills. (Required)

• Knowledgeable of surgeries, procedures and exams performed in a hospital or an outpatient setting. (Preferred)

• Medical terminology knowledge (Preferred)

Working Conditions

Lifting

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

Paralegal

Full time

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a ersified, national organization, you’ll have access to competitive benefits including a fresh perspective on workplace flexibility.

Applicants for this job have the flexibility to work remote from home anywhere in the Continental United States.

Position Purpose: Provide paralegal services to the organization, including file control, preparing various legal filings or applications, drafting documents and conducting research.

• Provide factual information to various departments in response to requests on products, contracts or processes
• Prepare and file regulatory filings with various state departments of insurance. Assist with preparing documentation and filing applicable contracts, statements, and any needed amendments
• Prepare and distribute minutes for meetings. Compile and draft assigned legal and other documentations
• Provide support on due diligence efforts
• Maintain a database of company legal documentations and other legal activities
• Support and perform research, including , statues and house bills, to ensure compliance with State and Federal contracts
• Research company and payor legal documentation and contract reporting requirements as necessary

Education/Experience:

• Associate’s degree in Paralegal Studies, related field or equivalent experience. Bachelor’s degree preferred.
• 2+ years of paralegal experience, preferably in healthcare.

License/Certification: Paralegal certification preferred

Pay Range: $25.97 – $46.68 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an inidual’s skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.

Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act

Title: Administrative Coordinator

Location: Princeton United States

Job Description:

Overview

About the Organization

The Empirical Studies of Conflict (ESOC) is a multi-campus, interdisciplinary network of scholars engaged in research on politically motivated and organized criminal violence worldwide. The Bridging Divides Initiative (BDI), a program within ESOC, is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for longer-term to bridge the ides we face as a nation. It does this by 1) producing action-oriented and responsive research to fill existing gaps and empower local leaders; 2) enabling cross-sector collaboration, so iniduals and organizations are better prepared to mitigate risk and respond to crisis when it does arise; and 3) helping to drive the policy and community response. Over the past four years, BDI played an essential role in supporting a wide range of actors preparing for and responding to political violence and democratic crisis. Our data, analysis, and tools continue to help a erse coalition of national and local decision-makers better target their interventions. BDI is based at the Princeton School of Public and International Affairs (SPIA), co-hosted by the Empirical Studies of Conflict (ESOC).

We love being part of Princeton, but we hire for roles exclusively focused on achieving the missions of ESOC and BDI. This position would support these two research streams. Cover letters should be tailored to the work of ESOC and BDI. Candidates whose cover letters only reference Princeton as a whole will not be considered. For more information,

Position Overview

We seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator will be a key resource for administrative, financial, human resources, communications, and operational matters.

This is a full-time, benefits-eligible, 1 year term position.

Responsibilities

• Procurement and vendor management: Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers; tracking invoices and payment.
• Personnel operations: Working with the SPIA and Princeton human resources teams to coordinate hiring new employees, onboarding, extensions and offboarding. Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews.
• Communications support: Helping the ESOC Assistant Director to expand the reach of ESOC and BDI research through updating our website and coordinating external push communications across social media platforms.
• Event Support: Assisting with planning the ESOC Annual Meeting, regional meetings, and periodic BDI events. May include travel to event locations.
• Other: Handling expenses related to various activities; this includes making travel arrangements for team members; processing reimbursements; reconciling research accounts, and credit card statements, ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.

Qualifications

Required

• Experience managing and prioritizing among the details of multiple projects
• Extremely organized, with comfort navigating different Princeton platforms and systems
• 1+ year in financial management
• 1+ years of experience coordinating travel logistics or events
• Experience with Microsoft Office / Google Suite

Preferred

• BA / BS; experience with Peoplesoft Systems

Timeline: Start date for the position is ASAP. The role is envisioned as a one-year minimum engagement, with opportunities for renewal.

Our benefits

• 24 paid vacation days with 11 paid holidays
• 2 paid personal days
• 8 sick days
• Health insurance policy via Aetna and/or UnitedHealth care as well as Vision, Dental, and employer sponsored short and long-term disability policies and life insurance.
• Flexible Spending Accounts (HFSA, DFSA)
• Retirement Savings Plan, with 403(b) Princeton contributions (9.3% of annual salary)
• Robust education support program covers 85% of tuition and mandatory educational fees at accredited U.S. institutions, up to $5,250 annually, eligible after one year of service
• Employee Assistance Program (EAP) and other wellness resources to support employees and their families

Work authorization/visa eligibility: Work must be performed within the United States and is fully remote. This job requires sustained U.S. work authorization and is not eligible for U.S. visa sponsorship.

No matter who you are, BDI is a place you can call home. We know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our team to help guide our work on challenging issues.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS</p>

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Entry Level

#Ll-DP1

Executive Assistant to the CEO

Remote (United States)

Our Company:

At Cerebral, we’re on a mission to democratize access to high-quality mental health care for all. We believe that everyone everywhere deserves to get the care they need, and are striving to make care convenient and accessible, while tackling the stigmas that surround mental illness.

Since launching in January of 2020, Cerebral has scaled to provide mental health services to more than 700,000 people in all fifty US states. With support from investors like SoftBank, Silver Lake, Access Industries, Bill Ackman, WestCap, and others, and impactful leaders like you, we’ll continue to democratize mental health care and double down on clinical quality and deliver exceptional client outcomes for years to come. With a heavy focus on clinical quality and safety in all that we do, we’ve accomplished excellent outcomes for hundreds of thousands of clients:

• 82% of clients report an improvement in their anxiety symptoms after using Cerebral.
• 75% of clients who report improvement in their depression see improvement within 60 days.
• 50% of clients who initially report suicidal ideation no longer harbor suicidal thoughts after treatment with Cerebral.

This is just the beginning for Cerebral, and we won’t stop building, growing, and iterating until everyone, everywhere can access high-quality, evidence-based mental health care without high costs and/or long wait times. We’re looking for mission-driven leaders who share these values, and we need your help as we transform access to high-quality mental health care in the United States and beyond.

The Role:

Cerebral is seeking an Executive Assistant to support the CEO of a rapidly growing mental healthcare startup. This is an ideal opportunity to work alongside and learn from iniduals who lead all facets of a rapidly growing business, by primarily providing support to our CEO. In this role, you’ll handle a wide range of administrative support tasks, while juggling erse responsibilities and projects, and you’ll be heavily involved in ad hoc projects and calendaring. We are looking for someone who thrives in a constantly changing environment and is incredibly mission-driven towards increasing access to high quality, long term mental health care. This role is 100% remote.

Who you are:

• 3+ years of experience in a fast-paced administrative role.
• Experience with research projects and documentation to inform strategic decisions.
• Ability to calmly work under pressure and meet deadlines.
• Detail-oriented self-starter who can anticipate needs and propose/execute solutions.
• Strong communication skills with the ability to interface with team members at all levels.
• Extreme attention to detail and excellent at using organizational systems.
• Experience in managing multiple tasks and projects independently with minimal supervision.
• A quick learner who is hungry to take on new challenges.
• A professional, flexible, and approachable demeanor.
• Advanced proficiency with Google Suite and the ability to quickly learn new technology.
• Ability to enthusiastically work within constantly changing priorities.
• Good judgment and the ability to make timely and sound decisions.

How your skills and passion will come to life at Cerebral:

• Proactively provide high-quality support to the CEO and the executive team.
• Stay current on all projects and commitments of the CEO, anticipating needs and assisting accordingly.
• Maintain and manage the CEO’s complex calendar to maximize the CEO’s time, including travel arrangements and internal/external meetings.
• Manage scheduling of Board meetings and sending of monthly investor emails.
• Ensure the CEO is up-to-date on critical issues for the day.
• Act as a liaison, solution-oriented problem solver, and prioritize as the first point of contact for requests made of the CEO.
• Manage special projects and research projects as assigned, with clear documentation synthesis, and recommendations..
• Create, organize and maintain team mailing lists, folders, drives.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
• Periodically provide light personal administrative support to the CEO.

What we offer:

• Mission-driven impact:
  • Shape the future of the #1 largest and fastest growing online mental health care company in the world
  • Build a platform that is improving the lives and well-being of hundreds of thousands of people (and counting)
  • Join a community of high achievers who have a passion for promoting mental health
• Path to develop & grow:
  • Bi-annual performance reviews & opportunities for promotions – as Cerebral grows, so should you. We build your goals together and forge a career path that is right for you
• Remote-first model: Work virtually from anywhere in the US
• Competitive compensation & benefits:
  • Total compensation includes annual bonus and equity / stock options
  • Medical, Dental, Vision, Life Insurance, HSA, Flexible Spending Accounts and 401(k)
  • Unlimited PTO – we encourage taking the time you need to relax and recharge
  • Wellness perks including monthly mental health days off (12 per year) in addition to holidays, and “No Meeting Wednesdays”
  • Up to $200 reimbursement for any equipment purchased to support your work-from-home environment (video camera, ring light, headset, etc.)
  • Access to free Cerebral therapy services (up to 7 sessions per year)
  • Medical travel expense health reimbursement arrangement
  • Paid parental leave after 3 months
• Culture & connectivity:
  • Monthly peer-to-peer recognition allowance via Bonusly allows team members to reward one another for values-aligned contributions
  • Employee Resource Groups that bring team members together in a safe space to connect with one another and advance a respectful and inclusive company culture
  • Virtual social events enable us to build a sense of community and connect on a more personal level
  • Optional in-person local meetups for major hub cities

Who we are (our company values):

• Client-first Focus – relentless focus on advancing the quality of care, clinical experience, and patient safety
• Ethics & Integrity – do what is right and demonstrate ethical principles, even when no one is watching
• Commitment – accountable for fully delivering on commitments to our clients and each other
• Impact & Quality – make a positive impact and deliver high quality outcomes, based on data and evidence
• Empathy – act compassionately, listen to seek understanding, and cultivate psychological safety with clients and colleagues
• Collaboration – achieve our goals together as a united team, strengthened by mutual openness, trust, and ersity of thought
• Thoughtful Innovation – continuously evolve our ability to deliver on our mission, prioritizing long-term, strategic bets over short-term gains

Cerebral is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our workplace.

Cerebral, Inc. is a management services organization that provides health information technology, information management system, and non-clinical administrative support services for various medical practices, including Cerebral Medical Group, PA and its affiliated practices (CMG), who are solely responsible for providing and overseeing all clinical matters. Cerebral, Inc. does not provide healthcare services, employ any healthcare provider, own any medical practice (including CMG), or control or attempt to control any provider or the provision of any healthcare service. “Cerebral” is the brand name commonly used by Cerebral, Inc. and CMG.

Executive Assistant – Sales and Marketing

Location

Remote

Type

Full time

Department

Sales

Compensation

• Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
• Zone B: All Other US Locations$74K – $100.8K
• Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs iniduals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – Executive Assistant – Sales & Marketing

As the Executive Assistant to the Sales & Marketing teams, you’ll provide essential administrative support, ensuring operational excellence for the Go To Market (GTM) leadership. You will play a key role in enhancing productivity by managing calendars, organizing meetings, maintaining data accuracy, and facilitating seamless communication between teams. Your ability to streamline processes and manage high-level projects will be critical to driving success.

What You’ll Do:

• Manage the calendars and travel arrangements for Sales & Marketing executives, ensuring smooth scheduling and efficient time management.
• Organize meetings, including setting agendas, taking minutes, and tracking follow-ups to ensure timely completion of action items.
• Assist in creating and refining presentation decks for internal and external use.
• Track and report key metrics, including sales performance and marketing campaign results, ensuring leadership has actionable insights.
• Coordinate projects, meetings, and interdepartmental communications, ensuring clear accountability and timely deliverables.
• Provide administrative support for event planning, including customer-facing events and internal team-building activities.
• Assist with research and administrative tasks related to prospecting and lead generation, ensuring Sales leadership has the information they need to drive growth.
• Support social media and email marketing initiatives by coordinating content calendars, scheduling posts, and assisting with email campaigns.
• Support with holiday gifting and other direct mail administration for customers and prospects.
• Book and manage dinners, meetings, and workshops for both customers and internal GTM teams.

• Contribute to process improvement efforts by suggesting and implementing more efficient workflows for the team.

What You’ll Have:

• 2+ years of administrative experience, preferably supporting executives or teams in a sales or marketing capacity.
• Familiarity with CRM systems (Salesforce experience is a plus).
• Strong organizational skills with proven experience in calendar management and project coordination.
• Excellent communication and presentation skills, with a knack for metrics tracking and reporting.
• Proficiency in Google Workspace, particularly Sheets and Slides.

• You are highly organized and detail-oriented, excelling at managing multiple tasks simultaneously.
• You thrive in a fast-paced environment, maintaining focus while managing competing priorities.
• You’re proactive and self-sufficient, capable of taking the initiative and seeing tasks through to completion with minimal oversight.

• You’re comfortable working independently but enjoy collaborating with a team to achieve collective goals.
• You have a keen eye for detail and are adept at organizing information into easy-to-digest formats, whether through spreadsheets, presentations, or reports.
• You’re curious and eager to learn new tools and technologies that will help optimize sales and marketing operations.

Nice to Haves:

• Experience in the entertainment production industry or a related field.
• Background in event planning or coordination.
• Exposure to sales and marketing automation tools, including AI-powered platforms.

This role offers a chance to directly contribute to the success of the Sales & Marketing teams while developing your expertise in a dynamic, growth-focused environment.

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1500 towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Title: Bilingual Data Coordinator – JOR

Job Description:

Working At NYAP

• NYAP’s commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.
• 22 Days Off Each Year! Plus 11 Paid Holidays Per Year!
• Medical, Dental, Vision and Pet Insurance
• Competitive salaries and benefits including a 401(k), Summer Hours Off (reduced work schedule), and Work Anniversary Trips!
• Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU’s and ongoing trainings/education

Position Summary

The Data Coordinator performs a variety of professional work including data collection, data input, data analysis, data reporting, participation in data decision making, and assisting staff in using and understanding data software. The Data Coordinator understands the Intake process and is able to support intake activities and administrative work as needed.

RESPONSIBILITIES

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values and philosophies.
• Support the Intake and CQI departments with all data needs including data collection, data input, data analysis, data reporting, data interpretation, participation in data decision making, and assisting staff in using and understanding data software.
• Develop, prepare, and maintain standard and ad hoc reports for internal and external stakeholders, regulatory reports, and funders.
• Must be an expert in Excel including pivot tables, formulas, linking data in various spreadsheets, creating reports, and converting and interpreting numbers to graphs and charts.
• Perform audits of data to verify quality and integrity of the data. Monitor for data compliance and participate in audits as needed.
• Understand the Intake process and support intake activities and administrative work as needed.
• Maintain confidentiality of Protected Health Information and personal information of the children at all times.
• Attend weekly supervisor meetings.
• Pass a fingerprint-based criminal background check.
• This is a fully remote position. Typical hours are 40 hours a week Monday-Friday, however must be flexible to work a nontraditional work schedule as needed.
• Other duties as requested.

MINIMUM QUALIFICATIONS

• High school diploma or GED required. College graduate is preferred.
• Expert in Excel is required.
• Solid working experience in data collection, data input, data analysis, data reporting, data interpretation required.
• Experience verifying the quality and integrity of the data and monitoring for data compliance preferred.
• Bilingual English/Spanish fluency is preferred.
• Excellent time management and organization skills.
• Excellent written and oral communication skills.

The qualified candidate will follow a team concept and support agency goals, colleagues and ORR liaisons. Candidate must be able to effectively work with, be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, gender, gender identity, sexual identity, disability, religious, and racial backgrounds.

Who we are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and iniduals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for iniduals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

Title: Executive Assistant

Location: United States

Job Description:

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the CEO of GE Healthcare’s Women’s Health and Xray Business. Responsibilities will be broad and all-encompassing while providing meaningful work and growth across a global $1.2+billion revenue WHXR business with ~800 employees spanning multiple countries.

Job Description

Roles and Responsibilities:

• Support CEO of Women’s Health and Xray Business in all related administrative tasks, and the business operating mechanisms (bi-weekly, monthly and quarterly staff meetings, etc). Produce correspondence, presentations, meeting agendas, and emails. Handle highly confidential and sensitive information. Provide calendar, meeting, and conference management.
• Effective and efficient partnership with the Executive staff administrators, leading multi-faceting meeting coordination & planning, and other support as needed.
• Coordinate complex travel arrangements. Process monthly corporate card and cash expenses
• Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.
• Support key projects/initiatives roll outs within WHXR as well as broader Imaging segment
• Provide general office administrative services and support. This includes, but is not limited to, processing of invoices, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.
• Proactively resolve scheduling conflicts as they arise
• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.
• Assist with organizing team building activities and help make the office place a positive/enjoyable experience.

Required Qualifications

• Associate degree or equivalent and 3 years of executive administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior executive level.
• Strong demonstrated writing skills, articulating complex ideas in an easy-to-understand manner.
• Positive personality that enjoys their position, is a good cultural fit for the team, and quickly seen as a “go-to” person that knows how to get things done…and has fun doing it.
• Experience at an advanced level using Microsoft Office applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data; Concur; Oracle/SAP (a plus).
• Strong attention to detail with a keen eye to anticipate concerns/make recommendations while delivering to deadlines.
• Strong independent critical thinking skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.
• Excellent interpersonal, verbal and written communications skills including strong grammatical skills. Ability to effectively interface with senior management and high-profile customers.
• Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.
• Self-Starter, proactive, able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly.
• Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions.
• Team player and strong relationship builder capable of working within a cross-functional and globally erse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.

GE will only employ those who are legally authorized to work in the United States for this opening.

Desired Characteristics

• Associate degree OR at least five years’ experience working in administration, office management, or related field in a corporate or professional global business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.
• Experience with Global travel arrangement coordination for executives. Passports, Visa requirements, etc. Personal or business global travel experience is a plus.
• A self-starter able to work on own initiative and well in a team environment.
• Professional interest to learn, grow in your role with aspirations for career advancement.
• Location: Waukesha GE Healthcare campus in person. Flexible schedule with work from home options

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

Executive Administrative Assistant, UAGC (Remote)

locations

Remote

Full time

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President’s Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and iniduals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment.

Duties & Responsibilities:

• Work independently and have the ability to complete a high volume of tasks and projects.
• Customarily and regularly exercise discretion and independent judgment in performing job duties as they relate to outside entities or agencies.
• Work as a team player in a responsive and helpful manner.
• Make decisions and take effective action to resolve problems that affect people within the organization.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters involving executives, agencies/entities and board members inside and outside the company.
• Ability to organize time, manage erse projects and meet critical deadlines.
• Independently field questions and concerns from iniduals within the company and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate inidual at the company.
• Independently drafting and developing communications for use internally and externally.
• Creating and preparing meeting materials for committee meetings and transmitting to team members.
• Administering heavy calendaring, travel, and expense submissions for the executive(s) assigned to support.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters inside and outside the company.
• Take minutes as required, prepares agendas and supporting documents, and completes tasks assigned related to various meetings, such as developing memos, communication and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials for all meetings chaired by executive(s) assigned to support.
• Work collaboratively with the team of Executive Assistants to ensure day to day operations of the Office of the President is met and provide backup when needed.
• Strong organizational and administrative skills with a high level of attention to detail.
• Database management and ability to produce reports and use advanced functions.
• Work nights and weekends as needed.

Knowledge, Skills, and Abilities:

• Experience managing and coordinating the schedule and travel for an executive or senior management level employee.
• Possess strong written and oral communication skills.
• Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint.
• Must be able to use sound judgment and tact when dealing with board members and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Demonstrated effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Must be professional with the ability to be discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.

Minimum Qualifications:

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required.

Preferred Qualifications:

• 5 years related work experience in an administrative support role in the corporate setting preferred.
• Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Rate of Pay: $28.56 – $35.70

Compensation Type: Hourly at 1.0 full-time equivalence (FTE)

Grade: 8

Compensation Guidance:

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum: $28.56

Grade Range Midpoint: $35.70

Grade Range Maximum: $42.83

Career Stream and Level: PC2

Job Family: Administrative Support

Job Function: Organizational Administration

Executive Assistant, GBO

San Francisco, CA • New York, NY • United States

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As an Executive Assistant to the Global Business Operations organization, you’ll be responsible for keeping the leadership team organized and helping them focus on scaling their teams and processes. In this role, you’ll be directly supporting multiple Senior Directors and VP’s to strategically manage day-to-day administrative and operational needs. Their functions include Accounting, Business Development, Business Operations, Corporate Development and Strategic Finance. You’ll work closely with our broader administrative team and cross-functionally with stakeholders across Figma. The role requires someone who is a great communicator, highly organized, and adaptable.

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you’ll do at Figma:

• Manage leadership calendars, meetings, business travel arrangements and expenses
• Organize in-person team offsites, including working with external venues and internal stakeholders
• Identify opportunities for process optimization throughout team and company processes
• Ad hoc project management

We’d love to hear from you if you have:

• 3+ years of experience in an administrative or support role
• Supported multiple executives and teams of 50+ people
• Experience working in a fast-paced environment and can adapt quickly to changing demands
• Demonstrated ability in prioritization and seeing around corners
• Demonstrated ability of being trustworthy, reliable and will maintain strictest confidentiality
• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
• Demonstrated ability in fostering inclusivity

While not required, it’s an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting finance or operational teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, inidual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link.

Annual Base Salary Range (SF/NY Hub):

$122,000 – $215,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in erse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace – we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure iniduals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [email protected]. These modifications enable an inidual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma’s Privacy Policy.

Virtual Assistant

• Worldwide, worldwide
• Remote OK
• Full-Time

Virtual Assistant

We are looking for a Virtual Assistant who will be responsible for administrative support to our team while working remotely. You will handle administrative projects and deliver high-quality work under minimum supervision.

You are required to have experience of fulfilling various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. A strong Internet connection is required, along with experience using communication tools like Skype.

Responsibilities:

• Organize communication via emails and phone calls
• Provide customer service as first point of contact
• Organize meetings, travels and accommodations
• Manage contact lists and organize managers’ calendars
• Create and review customer spreadsheets and keep online records
• Conduct market research and report on the results
• Prepare presentations
• Help employees with their administrative queries

  Requirements:

• 1+ years’ experience of working on a Virtual Assistant or other relevant position
• Significant experience with current technologies, like desktop sharing, cloud services and VoIP
• Good practical experience with word-processing software and spreadsheets, particularly MS Office
• Good practical experience with online calendars and scheduling, particularly Google Calendar
• Strong phone, email and instant messaging communication skills
• Strong organizational and time management skills
• High school diploma; additional qualification as an Administrator or Executive Assistant will be a bonus

Research Operations Coordinator

• United States
• Sales Support & Administration
• AGS4_ARIA_LABEL School” data-label=”Business Unit:” id=”header-tags4″ token-data=”JOB_DESCRIPTION.tags4″ token-type=”text”>School
• AGS2_ARIA_LABEL Remote” data-label=”Work Model:” id=”header-tags2″ token-data=”JOB_DESCRIPTION.tags2″ token-type=”text”>Remote

Make an Impact!

At McGraw Hill we create best-in-class, next-generation learning platforms that are used by millions of students and educators worldwide from kindergarten through graduate school. Our goal is to accelerate student success through intuitive and effective learning tools and content that maximize a teacher’s time and a student’s learning experience. We do all of this in a supportive, collaborative environment where you can grow your career in a way that fits into your life.

How can you make an impact?

The focus of the Research Operations Coordinator role is on research participant recruiting, project management, and communication across teams. Time management, organization skills, ability to manage multiple projects at once, and the ability to effectively prioritize tasks are helpful. This position supports the Efficacy Research team.

This is a remote position open to applicants authorized to work for any employer within the United States.

What you will be doing:

• Coordinate all phases of study logistics, including internal team meetings, recruiting, scheduling participant meetings, processing data sharing agreements (DSAs) via DocuSign, coordinating the ordering of licenses and rostering, coordinating the scheduling of professional development, and processing incentive payments.
• Develop, initiate, and maintain verbal and written communications and presentations with key internal partners.
• Support sourcing of participants for research projects.
• Exhibit strong interpersonal and communication skills to collaborate with team members that work remotely via email, phone, and teleconferences.
• Improve and standardize our research operations process, including tools, templates, recruiting flyers, participant screeners, procedures, and schedules to improve efficiency.

We are looking for someone with…

• Knowledge of research processes (preferred)
• Previous experience with research recruiting and scheduling (preferred)
• Experience creating and maintaining databases, specifically Salesforce (preferred)
• Experience with project management within Jira (preferred)
• Knowledge of Personally Identifiable Information (PII) and GDPR best practices.
• Experience crafting processes and frameworks

The pay range for this position is between $41,225-$60,000 annually, however, base pay offered may vary depending on job-related knowledge, skills, experience, and location. Additionally, a full range of medical and/or other benefits may be provided, depending on the position offered. Click here to learn more about our benefit offerings.

McGraw Hill is committed to celebrating and supporting the differences that make us each unique and will not discriminate based on a person’s gender, gender identity or expression, nationality, color, race, ethnicity, religion, sexual orientation, disability, appearance or veteran status. We are proud to be an equal opportunity and affirmative action employer, and we will also provide reasonable accommodation to qualified iniduals with disabilities.

Title: Executive Coordinator, Executive Ofce (Remote)

Location: Remote

Job Description:

About Community Change and Community Change Action:

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.

Position Description:

The Executive Coordinator will provide high-level strategic support to the Co-President of Community Change/Action with particular emphasis on scheduling, travel, management of administrative tasks, and planning. This position will also provide backup support as needed for the broader Executive Ofce, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Executive Coordinator is an innovative self-starter, who takes initiative and drives projects and tasks to completion. The inidual thrives in a fast-paced environment, demonstrates strong time management and impeccable attention to detail, and can work both independently with minimal supervision and collaboratively as part of a team. The inidual must exercise extreme discretion as they will handle condential information and manage highly sensitive internal and external communications, demonstrate good judgment, be adaptive, exible, and highly trustworthy.

A portion of time will be spent working with Community Change’s sister organization, Community Change Action.

Principal Responsibilities:

Co-President’s Administrative Support

• Manages the Co-President’s calendar, ensuring a clear purpose and strategic use of the Co-President’s time. This includes driving the scheduling of appointments and meetings to support all areas of the Co-President’s work.
• Compiles requests for meetings for the Co-President’s review and decision-making, and provides updates to stakeholders in a timely manner.
• Serve as the primary point of contact for internal and external contacts on behalf of the Co-President.
• Supports the Co-President’s preparation for meetings, including organizing materials, capturing notes, and driving timely follow-up.
• Books Co-President’s travel for out-of-town events and meetings.
• Completes various financial tasks for the Co-President, including processing reimbursements, completing timesheets, and reconciling the Co-President’s organizational credit card.
• Works with the Co-President and Director of Executive Projects to review scheduling and administrative processes, adjusting practices as needed to better serve the needs of the Co-President and the organization.
• Provides scheduling and administrative coverage for the other Community Change/Action Co-President when their Executive Coordinator is out of office.

Events and Project Coordination

• Schedules and manages logistics for occasional Community Change/Action meetings, conferences, workshops and presentations, including compiling and organizing background materials, preparing agendas and minutes, coordinating travel and other logistics, securing and managing vendors and vendor contracts, developing and tracking budgets, and driving follow-up activities, in close coordination with relevant staff and partners.
• Coordinates other projects under the supervision of the Director of Executive Projects.

Writing and Communications

• Drafts and formats emails and letters professionally for general or routine correspondence with both internal and external audiences, under the supervision of the Director of Executive Projects.
• Prepares travel or meeting-related documents, itineraries, etc.
• Routinely communicates with Community Change/Action board members and takes meeting notes and minutes during board meetings.

Qualications:

• Minimum of five to seven years of experience managing calendars for senior-level executives.
• Minimum of three years of experience in a fast-paced non-prot environment.
• Sound judgment, exibility and patience, with the ability to exercise discretion in dealing with highly condential and sensitive matters, both internally and externally.
• Familiarity with 501 (c)(3), 501 (c)(4), and electoral campaigns.
• Fast learner who takes initiative and can drive projects to completion.
• Excellent meeting, event planning and logistics coordination.
• Strong project management skills – highly organized, impeccable time management skills, detail oriented, ability to consistently meet deadlines, and move and follow up on action items.
• Ability to prioritize tasks and produce a clean work product under tight deadlines and the pressure of a fast-paced work environment.
• Familiarity with the broad social justice organizing and advocacy landscape, as well as national politics.
• Strong writing and skills.
• Computer literacy required, including MS Ofce Suite and G-Suite skills. Familiarity with Slack and Zoom video conferencing systems is a plus.
• Excellent interpersonal communication skills, diplomacy, and discretion.
• Team player with the capacity to be resourceful and exible.
• Commitment to advancing economic, racial, and gender justice.
• Knowledge of remote-rst organizational culture and systems.
• Comfortable using our remote work tools including Google Workspace, Microsoft Outlook, and Slack.

This position reports to: Director of Executive Projects

Supervisory Requirements: None

Travel Requirements: This position may require some limited travel.

Salary and Benefits: $75,000 – $85,000 annual salary. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is not included in Community Change’s bargaining unit and is not covered under the terms of the collective bargaining agreement.

Location: Remote

Equal Opportunity: Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform. We strongly encourage the interest and applications of people of color, women, and people in the disabled and LGBTQ+ communities. Community Change is an Equal Opportunity Employer.

Executive Assistant

Remote

Full time

JR106691

We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Account Management Leadership Team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders.

This is not just an administrative role; it requires a highly organized inidual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

Summary of Responsibilities:

• Highly technical, highly organized, multitasker must be able to work paperless
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf.
• Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheets for preparing reports and presentations
• Coordinate Video and Audio conference calls
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments.
• Schedule meetings, maintain and update daily Outlook calendars.
• Confirm objectives for the meeting invites, participants, materials for all calendar needs.
• Work to ensure appropriate and timely communication to meeting participants
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team.
• Responsible for travel, itineraries, meeting arrangements & Workday expense reports
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
• Work discretely with confidential information
• Assist with onboarding new hires to the team
• Work closely with any operational department heads as it relates to departmental projects
• Responsible for the facilitation of client gifts and holiday gifts/cards

Competencies:

• Excellent written and verbal communication skills
• Exceptional organizational skills and multitasker
• Must be sensitive to confidential information
• Ability to recognize and solve problems quickly.
• Ability to anticipate needs while managing the day-to-day workflow
• Must be proactive, accountable and have excellent judgement
• Detail-oriented and able to work in a fast-paced environment
• Ability to quickly adapt to new technology and easily acquire new technical skills
• Must be able to work under pressure and meet deadlines
• Highly resourceful team player, with the ability to function independently with limited direction
• Must be able to work beyond traditional work hours.

Summary of Qualifications:

• Bachelor’s degree or equivalent experience
• 3-5+ years supporting Mid to Senior Level Executives
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.

Location and Workplace Flexibility: We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee’s work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in ac­­­­­­­­­­­­­­cordance with Company policies.

Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.

Commitment to Diversity, Equity,Inclusion, and Belonging

At Zelis, we champion ersity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of ersity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified inidual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [email protected].

SCAM ALERT: There is an active nationwide employment scam which is now using Zelis to garner personal information or financial scams. This site is secure, and any applications made here are with our legitimate partner. If you’re contacted by a Zelis Recruiter, please ensure whomever is contacting you truly represents Zelis Healthcare. We will never asked for the exchange of any money or credit card details during the recruitment process. Please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Zelis.

Administrative Support Specialist

time type

Full time

job requisition id

R2403618

ICF is currently seeking an Administrative Support Specialist to work on a national technical assistance project. The purpose of this project is to develop and maintain a national case coordination program which provide child welfare-based recommendations for unaccompanied children in Office of Refugee Resettlement (ORR) custody, particularly in the areas of safe and timely release, identification of children with special needs and development of corresponding recommendations, and placement recommendations. The Administrative Support Specialist will use his/her expertise to support processes related to the support elements of this project, including staff hiring, clearances, orientation, ongoing training, continuous quality improvement, and reporting needs across the project.

The successful candidate will have a broad knowledge of project support and coordination. The Administrative Support Specialist will work closely with and under the oversight of the Deputy Program Manager. The position is fully remote.

Key Responsibilities

Administrative Support Specialist responsibilities include:

• Provide administrative support related to the effective and efficient delivery of project deliverables across project teams.
• Support materials for client updates and other external reporting.
• Provide administrative support to the Executive Management Team as needed to support project goals.
• Provide administrative support for all internal and external reporting.
• Provide meeting coordination, including agenda and minutes, as needed.

• Maintain accurate records of staff by location (especially Case Coordinators) and contribute to the Weekly Staffing Report.

Basic Qualifications

• Bachelor’s degree in social work, public administration, communications, public relations, or related field which requires an understanding of written communication.
• A minimum of 1-year professional project coordination experience, including coordinating projects, tasks, deliverables, and reporting.
• Demonstrated ability to communicate effectively both verbally and in written form with project staff and external partners (e.g., subcontractors).
• Proficient with MS office applications (i.e., Word, Excel, and PowerPoint).

Preferred Skills

• Working knowledge of Unaccompanied Children, ORR, and child welfare.
• Experience working for a refugee program.
• Basic proficiency in the use of Smartsheet, Power BI, or similar applications.

Professional Skills

• Ability to promote and contribute to an equitable and inclusive organizational culture and environment.

• Solid team player with proven ability to manage competing priorities, perspectives and stakeholder needs.
• Exceptional project coordination skills, with a focus on TA project coordination.
• Strong analytical, problem-solving, and decision-making capabilities.

• Ability to prioritize and manage multiple activities simultaneously in a fast-paced, changing environment.

• Excellent verbal, interpersonal and written communication skills.
• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$63,511.00 – $107,968.00

Nationwide Remote Office (US99)

Title: REMOTE Grant Technical Assistant – Full Time

Location: Falls Church Virginia US

Falls Church, VA, US

Accounting / Finance

Bachelors Degree

Full Time, Temporary

Experienced (Non-Manager)

Remote

Government and Public Sector

First Shift (Day)

Job Description:

Kelly Government Solutions is currently seeking an enthusiastic experienced Grant Technical Assistance! FULLY REMOTE!

Job Title: Grant Technical Assistant

Location: Remote

Job Type: Full-Time – Looking for someone who can start ASAP

Pay: $30 an hour – paid weekly

Job Description:

We are seeking a dedicated Grant Technical Assistance to support the Environmental and Climate Justice (ECJ) Grant Program. This role involves serving as a crucial link between grant applicants and review teams, ensuring effective communication and guidance throughout the grant application process. Plans, conducts, and supervises assignments. Estimates and schedules work to meet completion dates.

Key Responsibilities:

• Conduct preliminary reviews of grant applications to assess technical and programmatic alignment with ECJ objectives.

• Provide detailed feedback and suggestions for technical adjustments to applicants, based on preliminary reviews and insights from subject matter experts. • Facilitate communication between applicants and grant reviewers, aiding in clarifying requirements and enhancing application quality. • Assist in guiding applicants through the grant application process, ensuring compliance with program guidelines and objectives. • Manage a maximum of 10 communities simultaneously, ensuring effective coordination and support for each.

Required Qualifications:

• Bachelor’s, Master’s, or PhD in a relevant field.

• A minimum of 7 years of experience in working with grants and supporting communities, particularly those facing challenges, emergencies, or crises. • Experience in technical assistance, community engagement, or related fields. • Proficiency in Spanish is a plus but not a requirement • Strong communication and interpersonal skills. • Ability to work remotely and coordinate with a erse team and a computer to work off of. • Experience in grant application processes and review. • Knowledge of environmental justice, climate change, and related issues. • Ability to provide constructive feedback and technical guidance. • Capacity to work independently with minimal supervision. • Interview flexibility and ability to start asap

This position offers a unique opportunity to contribute to a significant environmental justice initiative, supporting communities in need while working in a dynamic and impactful role.

The job is 100% remote, providing flexibility and the chance to be part of a dedicated team committed to making a difference.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace ersity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center.

Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar iniduals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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Executive Assistant

Extend, Inc.

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• 9/14/2024 

• Remote Work Level:

  100% Remote

• Location:

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• Job Type:

  Employee

• Job Schedule:

  Full-Time

• Career Level:

  Experienced

• Travel Required:

  No specification

• Education Level:

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  We’re sorry, the employer did not include education information for this job.

• Salary:

  95,000 – 110,000 USD Annually

• Benefits:

  Unlimited or Flexible PTO, Health Insurance, Dental Insurance, Vision Insurance, Retirement Savings, Paid Time Off

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Job Description

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Title: Executive Assistant

Location: Remote, US

Job Description:

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the EVP & General Counsel (who also oversees People/HR) and SVP of Operations and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• • Combination of business (75%) and personal (25%) support to a small group of executives (2), plus more general support to the People and Ops teams for specific projects and initiatives and other executives (to cover/pitch in).

• • Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.

• • Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.

• • Heavy scheduling (Google Apps proficiency) and management of executives’ time.

• • Taking initiative to research and provide executives with materials needed for meetings.

• • Composing correspondence on behalf of executives to be shared internally and externally.

• • Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).

• • Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.

• • Attend meetings to assist in capturing timelines and action items to deliver progress updates.

• • Help maximize productivity by anticipating challenges before they arise.

• • Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• • 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.

• • This role can be a remote – work from home role which would require the ability to manage across time zones and balance priorities without in-person guidance.

• • Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.

• • Highly process-oriented and organized.

• • Proactive problem solver; doesn’t wait to be directed.

• • Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.

• • Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.

• • Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Estimated Pay Range: $95,000 – $110,000 per year salaried*

* The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• • Working with a great team from erse backgrounds in a collaborative and supportive environment.

• • Competitive salary based on experience, with full medical and dental & vision benefits.

• • Stock in an early-stage startup growing quickly.

• • Very generous, flexible paid time off policy.

• • 401(k) with Financial Guidance from Morgan Stanley.

Extend CCPA HR Notice

Title: Administrative Assistant

Location: United States

Job Description:

Position Overview

The Coalition of Communities of Color (CCC) is seeking an Administrative Assistant to provide logistical and administrative support to the organization and our programs. The Administrative Assistant’s work will help ensure CCC meets our commitments to community members and partners and move us forward in our mission for racial justice.

As our Administrative Assistant, you will support general CCC operations as well as specific programs, including our research, advocacy, environmental justice, and political programs. Your work will immediately add critical capacity to our programs so that we can broaden and deepen our impact toward systemic change.

You may be the right candidate if you are highly organized and detail-oriented, love checking items off a to-do list, and thrive on varied and dynamic work in a highly collaborative environment with colleagues committed to racial justice. Your day-to-day work will have touchpoints with many of our programs and staff. As CCC’s Administrative Assistant, you will also help us establish and implement new systems — we will be learning from you.

This position is an excellent opportunity for someone who is passionate about racial justice and looking to enter the nonprofit sector. Through this work, you will gain a deeper understanding of the wide variety of issues and strategies CCC uses to advance racial justice. CCC is committed to the growth of our staff and providing learning and relationship-building opportunities.

This position is primarily remote but the Administrative Assistant must be able to attend in-person meetings and events when assigned. The Administrative Assistant will have some flexibility to determine their schedule with manager approval. The Administrative Assistant will be welcome to attend general CCC meetings and activities.

Job Responsibilities

Data Support: You will help us better track important data obtained from community engagement, research, workshops, and surveys. You will also help CCC build relationships and track our contacts by adding and updating contacts and tracking donations.

Financial and Contract Administration: You will support CCC’s financial operations and commitments to our partners and participants by supporting bookkeeping, invoicing, contract management, and distribution of stipends to community participants.

Meeting and Event Coordination: You will support events and meetings to advance CCC’s community engagement, research, and coalition activities by managing logistics for in-person events and meetings, and supporting communications. You will also help advance our research, environmental justice, and advocacy by coordinating group meetings, interviews, and focus groups. You’ll also have the opportunity to engage in our programmatic work by leading breakout sessions, and documenting meetings and activities.

Communications: The Administrative Assistant will ensure CCC sustains its relationships with our partners and supporters through strong communications, including assisting with member email updates, mailings, and language accessibility services.

Coordination and General Support: You will keep CCC’s programs and operations running smoothly and add to our capacity by coordinating closely with our team, communicating administrative updates, and jumping in to support a range of tasks as needs arise.

Qualifications

• Commitment to CCC’s mission of advancing racial justice and equity
• One year of performing relevant administrative activities; this may be met through substantively related internship or volunteer experience
• Outstanding time management skills and ability to manage and prioritize a large volume of erse tasks on multiple deadlines
• Strong computer skills and ability to learn database systems
• Able to learn and follow systems and procedures with strong attention to detail
• Eager to collaborate and provide support to colleagues wherever needed
• Able to communicate effectively and efficiently
• Proactively identifies solutions and improvements to the organization’s processes

Experience in the nonprofit sector and direct experience working with communities of color in the region is a plus but not required.

Compensation

This is a non exempt position with an hourly salary range $22.50–$26.75 at an estimated 30 hours per week. CCC works to provide our staff with support for their health and well-being and recognize the value of their work through robust paid vacation and sick leave, health and dental insurance for employees with 100 percent of premiums paid, and additional benefits, including:

• Paid time off: Paid vacation increasing with tenure at the organization (accrued on an hourly basis); sick leave; 12 paid holidays and one week office closure in December.
• Insurance: Medical, dental, vision, short and long-term disability, and life insurance for the employee, with 100% of premiums paid by CCC.
• Additional benefits: Flexible Spending Account (health savings and daycare), Transportation Savings Account, Employee Assistance Program, monthly phone and transportation stipends, and full reimbursements for the employee’s Paid Leave Oregon contributions.
• Retirement: Employees may enroll in a 401k retirement plan upon hiring and receive a matching contribution after one year of employment.
• Resources and paid time for training, skill-building, and professional development

Location and Hours

Work Environment: Daily job activities for this position may be conducted fully remotely. The Administrative Assistant must be available to attend in-person coalition and program meetings as needed.

Hours: The Administrative Assistant will work with their manager to set their schedule. At least 70% percent of hours must overlap with CCC’s standard office hours of 9 AM to 6 PM, but some tasks may be performed outside of these hours if preferred by the Administrative Assistant and approved by their manager.

Administrative Assistant 3

Location:Nationwide

Location Type: Remote

Schedule:Full_time

Req:R-351414

About this job

Become a part of our caring community and help us put health first

The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Use your skills to make an impact

Required Qualifications

• 2 + years of administrative experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associate or bachelor’s Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing
• Experience with organizing and conducting very large department meetings including content management, audio/visual, recordings, surveys, etc.

Additional Information

Work-At-Home Requirements:

• WAH requirements: Must have the ability to provide a high speed DSL or cable modem for a home office. Associates or contractors who live and work from home in the state of California will be provided payment for their internet expense.
• A minimum standard speed for optimal performance of 25×10 (25mpbs download x 10mpbs upload) is required.
• Satellite and Wireless Internet service is NOT allowed for this role.
• A dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Interview Format:

As part of our hiring process for this opportunity, we will be using an exciting interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information for you pertaining to your relevant skills and experience at a time that is best for your schedule.

If you are selected, you will receive correspondence inviting you to participate in a HireVue assessment. You will have a set of questions and you will provide responses to each question. You should anticipate this to take about 15 – 20 minutes. Your answers will be reviewed, and you will subsequently be informed if you will be moving forward to next round.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$51,800 – $71,200 per year

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About us

Humana Inc. (NYSE: HUM) is committed to putting health first – for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, iniduals, military service personnel, and communities at large.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. It is also the policy of Humanato take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Administrative Assistant – Operations Leadership

Remote

Full Time

Corporate

Mid Level

Help at Home is the leading national provider of in-home personal care services, where our mission is to enable iniduals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of.

Job Summary:

Help at Home is seeking a detail-oriented and proactive Administrative Assistant to support five operations leaders in their day-to-day activities. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a strong sense of responsibility. The Administrative Assistant will be responsible for managing expenses, coordinating calendars, planning and organizing meetings and events, and performing other tasks as assigned.

This is a REMOTE role.

As a key member of the team:

• You are flexible and can embrace change
• You value progress over perfection
• You care about your work, the team you’re on, and the people we are helping
• You make it a priority to get to know the people around you – build relationships with your colleagues and business partners
• You say what needs to be said, while considering how it’ll affect culture and output
• Hold others to a high standard

Essential Duties and Responsibilities:

• Calendar Management: Coordinate and manage the calendars of five operations leaders, scheduling meetings, appointments, and travel arrangements to ensure efficient time management.
• Expense Management: Track and process expense reports, ensuring timely and accurate submissions in accordance with company policies.
• Meeting & Event Planning: Organize and coordinate meetings, including preparing agendas, managing logistics, and following up on action items.
• Communication & Correspondence: Draft, review, and manage communications, including emails, memos, and reports, ensuring clarity and professionalism.
• Project Support: Provide support for special projects and initiatives as directed by the operations leaders, contributing to the successful execution of company goals.
• Performs other job-related duties as assigned.

This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.

Required Skills/Abilities:

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively.

Education and Experience:

• High School Diploma or GED required.
• Prior office experience is preferred, including experience with organizing information and working with databases.

Title: Administrative Coordinator, Medical Intelligence

Location: Wellesley Hills United States

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

View All 8 Locations

time type

Full time

posted on

Posted 6 Days Ago

job requisition id

JR00100341

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

Location: We support US flexible working arrangements in the contiguous 48 states.

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,you’ll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Associates or Bachelors Degree preferred
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being – mental, physical and financial – including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work® Certified in Canada and the U.S.
• Named as a “Top 10” employer by the Boston Globe’s “Top Places to Work” two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern California region: $43,200-$58,300 annually
• Central California region: $45,600-$61,600 annually
• Northern California region: $48,800-$65,900 annually

If you are a Colorado or Nevada resident, the salary range for this position is $41,300-$55,800 annually

If you are a Connecticut or Maryland resident, the salary range for this position is $43,200-$58,300 annually

If you are Washington or Rhode Island resident, the salary range for this position is $45,600-$61,600 annually

If you are a New York resident, the salary range for this position is $48,800-$65,900 annually

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

Posting End Date:

22/09/2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant (Remote)

Location: US

• United States – Remote (within location)
• Full-Time

Job Description:

• Executive Assistant

Our client is a dynamic, boutique wealth management firm that is looking to add an experienced Executive Assistant to support the Founder. The firm’s mission is to educate the community about all things financial and empower them to live their best lives. They design a personalized plan and help clients execute it, by safely navigating their financial journey and having meaningful adventures along the way.

The firm provides comprehensive financial planning, education funding strategies, holistic wealth management, retirement planning, and risk management and is equipped to handle fee-based financial planning, fee-based investment advisory solutions, as needed.

Responsibilities include but are not limited to:

• Calendar management for the Founder to include:
• Contact clients to schedule and confirm appointments
• Schedule & re-schedule meetings as needed
• Prioritization & ability to efficiently operate in a fast-paced environment
• Protect time as needed
• CRM management
• Input client information into the system and updating across all platforms as needed
• Manage travel arrangements as needed
• Prepare marketing lists for the Founder/team
• Update and manage master client list
• Manage special projects such as client birthdays, specific events, etc.
• Plan and execute client events when needed
• Enhance the organization of the team and find efficiencies for the Founder
• Email existing or new clients for meetings using a structured template and system
• Contact clients to confirm receipt of forms or request return of completed form and maintain current client information
• Handle case notes, process correspondence and maintain client case files
• File new statements, account forms and other insurance/investment-related materials

Requirements

• Minimum of 3 years of E.A./administrative experience in financial services
• Ability to work with a fast-paced, dynamic team
• Extremely high attention to detail
• Ability to communicate clearly and effectively
• Excellent verbal and written communication skills
• Strong time management and prioritization skills
• Accuracy and care for legal documents and confidentiality of clients
• Appreciation for a compliance-rich environment

Compensation

• $75K – $95K base salary + bonus opportunity
• Full benefits including medical insurance, dental insurance, vision insurance, life insurance, short term and long term disability insurance, 401K with 3% match, employer funded HSA, paid holidays and PTO.

Executive Administrative Assistant

Job Locations US-TX-Plano | US-Remote

Job ID

2024-3156

# of Openings

1

Category

Admin/Clerical

Overview

The Executive Assistant is a key member of the Administrative Support team and provides comprehensive office management and executive administrative support to the Chief Commercial Officer and other members of the Executive Leadership team as requested. The Executive Assistant’s duties regularly requires the use of discretion an independent judgment related to matters of significance.

Position Location

This is a remote-based position within the Continental US.

Candidate Experience Profile

* High school diploma or equivalent. Bachelor’s Degree or College Course work preferred

* 5+ years’ experience as an Executive Administrative Assistant in a C-suite corporate environment.

* Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint

* Advanced proficiency managing complex calendars, arranging travel and processing expenses

* Advanced proficiency in coordination of meetings, agenda development and arranging technical support

* Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues

* Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality

* Ability to travel 1-2 days per quarter as requested

Our Company

Founded in 1926, Maxor is a leading, independent pharmacy solutions platform that improves prescription drug affordability and outcomes. Over time, Maxor has built a unique and complementary suite of services and technology offerings that deliver clinical, financial and strategic value to patients, payors and providers across the pharmacy supply chain. Maxor has a proud heritage of growth and innovation earned over the decades. Amarillo, Texas is the legacy headquarters for Maxor, but our talent base is national. We operate pharmacies and other business operation sites across the United States with employees working from 42 states.

Why Maxor?

Pharmacies are essential to healthcare, with nearly 90% of the US population living within 5 miles of one and seeing their pharmacist an average of 12 times a year. Providing a positive patient experience is crucial to ensuring patients adhere to their therapies. At Maxor, we recognize that our employees are our most valuable assets. We actively seek and retain talented professionals who are mission-driven to improve healthcare outcomes for patients. Our employees are essential to their own well-being, finding fulfillment in meaningful work, competitive compensation, erse and inclusive teams, and limitless career possibilities.

With a workforce of 1,200+ and almost a century of pharmacy experience, we offer the stability of a Fortune 500 company and the energy and innovation of a startup. Our expertise and technology support the entire pharmacy ecosystem, but our impact goes beyond pharmacy services. We enable pharmacy care.

Responsibilities

1. Manage a wide range of corporate office management functions.
2. Serve as primary point of direct administrative contact and liaison with other departments, iniduals, and external agencies on a range of business matters; meeting organization, conferences, and other special events as required
3. Provide administrative support to include telephone coverage, managing calendars/schedules, making travel arrangements, copier projects, mail handling and sorting, filing, office supply control and necessary communications internally and externally.
4. Arrange travel as needed.
5. Arrange travel for visitors to Maxor as needed.
6. Assist in the coordination, management, and completion of special projects as appropriate.
7. Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
8. Prepare internal reports such as check requests, expense reports, and miscellaneous data entry projects.
9. Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite.
10. Reconcile corporate credit card statements as needed.
11. Coordinate other activities and business dealings on behalf of the Executive suite.
12. Maintain originals and copies of all corporate contracts in appropriate files. Maintain tracking system of contract terms, renewal dates, and requisite termination notice.
13. Provide administrative support to 3rd party contracting and marketing departments when needed.
14. Maintain exceptional levels of inter/intra departmental working relationships. Champion a friendly atmosphere within the department and company.
15. Respond to change, performance improvement support, professional growth, and meet development goals.

Qualifications

Education:

• High school diploma or equivalent. Bachelor’s Degree or College Course work preferred but not required

Experience:

• 5 years’ experience in as an Executive Administrative Assistant in a C-suite corporate environment.

Knowledge, Skills, and Abilities:

1. Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
2. Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
3. Proven track record of experience working cooperatively and effectively with all stakeholders across the organization
4. Advanced proficiency managing complex calendars, arranging travel and processing expenses
5. Advanced proficiency in coordination of meetings, agenda development and arranging technical support
6. Self-starter with a strong sense of ownership and involvement
7. Excellent command of the English language
8. Full comprehension of office management principles and procedures
9. Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
10. Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
11. Strong time-management skills and the ability to organize and coordinate multiple projects at once
12. Ability to create, compose, and edit written materials
13. Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
14. Ability to gather data, compile information, and prepare reports
15. Ability to develop and maintain record keeping systems and procedures
16. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise
17. Ability to travel 1-2 days per quarter as requested

WE OFFER

At Maxor, we foster a erse and progressive culture that promotes a work-from-home model and a “dress-for-your-day” approach to work attire. Our team-oriented environment encourages collaboration and innovation.

We offer highly competitive compensation and comprehensive health benefits including:

• Comprehensive mental health and wellbeing resources
• Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 inidual annual medical deductible and $25 office visit copays, with low biweekly premiums
• Company-paid basic life/AD&D, short-term and long-term disability insurance
• Rx, dental, vision, other voluntary benefits, and FSA
• Employer-matched 401k Plan
• Industry-leading PTO plan
• And more!

Senior Administrative Assistant

United States

• Job Identification 257087
• Job Category General Administration/Secretarial
• Role Inidual Contributor
• Job Type Regular Employee
• Experience Level Professional
• Does this position require a security clearance? No
• Years 0 to 2+ years
• Applicants are required to read, write, and speak the following languages English
• Additional Info Visa / work permit sponsorship is not available for this position

Job Description

It is exciting to work with the brightest minds, and industry-leading solutions to help customers solve the business challenges that stand in the way of their growth and success! As a consistent Leader and Visionary in Oracle is positioned to help our clients become more agile while meeting both current and future business requirements.

At Oracle, learning is constant. We develop our workforce through training, mentoring and internal mobility opportunities to help everyone succeed and achieve their aspirations.

Who are you?

• Proactive, resourceful, and self-motivated.
• Ability to work in a dynamic fast paced environment.
• Demonstrated strong organizational skills.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Handles details of a highly confidential and critical nature.
• Collects and prepares sensitive information for use in discussions and meetings with the organization’s staff and external iniduals.
• Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• Analyzes problems, determines approach, compiles and analyzes data in the preparation of reports and/or recommendations. May analyze basic spreadsheet models and track projects.
• Contacts company personnel at all organizational levels to gather information and prepare reports.
• Spends time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces.
• 5+ years executive and/or office management experience required.
• Anticipating and solving problems proactively is essential.
• Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

What you will do:

• Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details.
• Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.
• Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees.
• Ability to work in a dynamic fast paced environment.
• Knowledge of spreadsheet applications.
• Demonstrated strong organizational skills.
• Proactive and resourceful.
• Self-motivated.
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
• BA/BS degree or equivalent. 2 – 4 years of related ex

Career Level – IC1

Responsibilities

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Qualifications

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $27.02 to $54.13 per hour; from $56,200 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion 2. Short term disability and long term disability 3. Life insurance and AD&D 4. Supplemental life insurance (Employee/Spouse/Child) 5. Health care and dependent care Flexible Spending Accounts 6. Pre-tax commuter and parking benefits 7. 401(k) Savings and Investment Plan with company match 8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation. 9. 11 paid holidays 10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours. 11. Paid parental leave 12. Adoption assistance 13. Employee Stock Purchase Plan 14. Financial planning and group legal 15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with erse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes erse insights and perspectives.

We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.

Disclaimer:

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Executive Assistant

• Full-Time
• Remote (Remote)

About The Role

ScaledOn is seeking a highly motivated and experienced executive assistant. This is a fully remote, full-time role that demands a proactive inidual capable of managing heavy calendar schedules, arranging meetings, and handling various administrative tasks with minimal supervision. This role will be under the ScaledOn brand, but will be working directly with one of our partners as a dedicated executive assistant to the president of their company. Must be able to work EST hours (typically 8am-4pm).

Key Responsibilities

• Efficiently manage and maintain the president’s calendar, ensuring all appointments, meetings, and events are scheduled and organized.
• Coordinate and schedule internal and external meetings, including preparing agendas and related documentation.
• Perform heavy project management tasks via Asana, ensuring all projects are on track and deadlines are met.
• Systematize all emails/tasks and create a repeatable process to maintain daily team cadence.
• Keep the President organized and on track with daily updates on the status of key projects.
• Develop and maintain a professional rapport with internal teams and external partners to ensure prompt response via email.
• Create meeting materials to ensure the president is prepared. Materials to include agendas, note templates, PPT slides, and research materials.
• High attention to detail while managing confidential information with discretion.
• Self-starter who can anticipate needs and provide logical solutions with limited direction.

Qualifications

• Minimum of 4 years of executive-level administrative experience.
• Proven ability to manage a complex calendar and schedule meetings efficiently.
• Proficiency in Microsoft Teams, Google Suite, and project management tools such as Asana.
• Exceptional organizational and time-management skills.
• Excellent English and speaking skills
• Ability to work independently with minimal supervision in a fast-paced environment.
• High level of professionalism and attention to detail.
• Proactive mindset with the ability to anticipate needs and take initiative.
• Comfortable with technology and remote work tools.
• Reliable, quiet location with good high-speed internet for remote work.
• Familiarity with Asana is highly preferred.

About Us

ScaledOn’s mission is to support the dreams, aspirations, and growth of our clients through effective eCommerce marketing. We are committed to delivering impactful results as a cohesive team, helping our clients grow their businesses profitably. By taking shared risks for shared rewards, we ensure alignment with our clients’ goals.

We are a 100% remote/work-from-home company that offers location flexibility within a global, team-oriented environment. To maintain transparency and efficiency, we utilize Hubstaff for time tracking, ensuring accountability across all projects and tasks.

As all our clients operate in the U.S., availability during Eastern Standard Time (EST) business hours, typically 8:00 AM to 4:00 PM EST, is essential.

Compensation for this role is commensurate with experience. This is an independent contractor position, and our hiring process includes several assessments and a 90-day paid trial period to ensure a good fit for both parties.

Are you up for the challenge?

This is your chance to make a significant impact and be part of a company that is continually growing. At ScaledOn, we value the contributions of iniduals like you who are ready to take on new challenges. If you are up for it, we look forward to receiving your application and potentially working together.

By joining ScaledOn, you’ll not only grow your career but also enjoy perks such as sponsored certifications, annual performance bonuses, inidual career growth opportunities, paid time off, summer Fridays, and more. Ready to make the career move of a lifetime?

PS…We typically get hundreds of applicants so if we don’t respond personally to you, please don’t take offense. We appreciate that you reached out and encourage you to keep at it, as other ScaledOn postings might be a better fit (meaning just because you don’t hear from us about this one, doesn’t mean you won’t hear from us about another one!).

Executive Assistant, Regulatory Affairs

locations

Remote (US)

time type

Full time

job requisition id

R25920

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeiGene is seeking an experienced Executive Assistant to support Executive Team Members and other department members. The person in this role will need to be an experienced problem-solver with exceptional flexibility to work across multiple disciplines across our clinical trials. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.

Essential Functions of the job:

• Provide support to Executive Team Members and other department members
• Manage complex/heavy calendaring, scheduling, expenses, and travel
• Understand business priorities and proactively look for ways to streamline the support matrix as each department head builds out their group
• Understand the need for Contracts and Confidentiality Agreements, depending on business needs, and maintain their lifespan in partnership with other departments
• Build and maintain key external relationships via the core business’s needs
• Build and maintain internal cross-functional relationships along the clinical trial and global office spectrum
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Partner with the Executive Assistants to support a fast-growing office and build out the administrative group
• Have fun at work and helping others to do the same

Qualifications:

• Minimum of 7 years’ experience assisting high level leaders; multiple disciplines a plus
• Bachelors’ degree preferred
• Extensive experience in efficiently multi-tasking between business partners and priorities
• Ability to take on increased responsibility as the company grows
• Ability to independently work in an ambiguous yet fast-paced environment
• Ability to work independently in a fast-paced environment with constantly changing priorities
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
• Demonstrated ability to relate well with all levels of management and peers
• A positive can-do attitude; Sense of humor is highly valued

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $83,100.00 – $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value ersity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Administrative Assistant (Remote)

Remote Job

Administrative Assistant (Remote)

We are looking for an experienced Administrative Assistant for a global B2B high tech company. This role will be responsible for providing support to two Vice Presidents VP of Global Sourcing and VP of Global Workplace Services and Real Estate.

This is a 6 month project (extensions possible), 40 hour per role. Remote in the US. Flexible to travel into San Diego office for specific events/meetings as requested by the VPs

This is a w2 role as a Stage 4 Solutions employee, health benefits and 401K offered.

Responsibilities:

• Calendar Management: Oversee complex calendars, coordinate meetings and travel arrangements for 2 VPs.
• Communication: Serve as the point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Meeting Coordination: Support preparing agendas and scheduling logistics for activities for quarterly team offsites (in-person or virtual events). Some travel.
• Travel Coordination: Arrange domestic and/or international travel itineraries, accommodations, and logistics.
• Expense Management: Process expense reports and ensure compliance with ServiceNow policies.
• Team Support: Collaborate with the Chief of Staff and Executive Assistant reporting to the Chief Procurement Officer to ensure seamless support across the organization.
• Ad hoc Tasks: Handle additional tasks and responsibilities as assigned by the 2 VPs.

Requirement:

• Proven experience (minimum 5 years) as an assistant supporting VP-level executives.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and Concur.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines with urgency.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information and activities.
• Ability to anticipate needs, think critically, and offer solutions to challenges.
• Flexibility and adaptability to changing priorities and business needs.
• Positive and personable can-do attitude.

Please submit your resume to our network at http://www.stage4solutions.com/careers

(please apply to the Administrative Assistant (Remote) role.)

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal opportunity employer.We celebrate ersity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation: $35/hr – $40.53/hr

Location: Remote Remote US

Job Description:

As an Admissions Assistant, you report to the Director of Admissions and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detailed oriented, flexible, enjoys the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.

As an Admissions Assistant, you report to the Director of Admissions and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detailed oriented, flexible, enjoys the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $16.00 plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

Demonstrates self-reliance by meeting/exceeding workflow needs.

Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.

Follows established processes as outlined by organization and leadership.

Completes assigned duties based on daily business needs and inidual skill set.

Consistently produces a high volume of quality work.

Capable, and adapts as needed, to work under pressure and meet tight deadlines.

Proven ability to work independently with limited supervision and with other department personnel.

Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.

Must have exceptional communication, organization, and time management skills.

Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.

Must be collaborative in driving decisions and a team-player.

Strong analytical and problem-solving skills with a high attention to detail.

Builds and maintains student satisfaction.

Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas:

Manages the Admissions E-Mail Inbox.

Uploads admissions documents to applicant/student files in Campus Nexus.

Manages paper transcripts sent to Indianapolis office.

Processes electronic transcripts process and retrieval of test scores.

Processes Memorandums of Understanding that are given for certain grants in Campus Nexus.

Assists as needed with verification forms, letters and various communications to applicants.

Appropriately guides external stakeholder questions to the correct person or department.

Conducts regular audits to ensure accuracy of files.

Actively works towards recruiting every student who contacts the office.

Other duties as assigned.

Qualifications and Education Requirements

Associates degree and 1-year administrative experience. Or, 3 years administrative experience, preferably in a higher education setting.

Familiarity with student information systems is preferred, but not required.

Proven knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For five years, ACE has received recognition as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:

Medical, dental, & vision Insurance

HSA and FSA options

Paid parental leave

Paid volunteer time

Tuition reimbursement & reduction programs

Generous PTO

401k and employer match

Full-service wellness and EAP program

Employee recognition and awards programs

Employer paid life & AD&D insurance

Short-term disability

Employer paid long-term disability

And more…

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Diversity

At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with erse backgrounds. We recognize that acknowledging ersity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly erse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate ersity, but we “live” inclusion.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a beneficial tool in the workplace, if its use-such as ChatGPT, Grammarly, Copy.ai, etc.-accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net. Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.

ACE is an Equal Opportunity Employer.

Operations Assistant

Job Category: ALL JOBS

Requisition Number: OPERA005900

Part-Time

Remote – US

Job Details

Description

About The Princeton Review: The Princeton Review/Tutor.com is a leading tutoring, test prep, and college admission services company. Every year, it helps millions of college- and graduate school–bound students achieve their education and career goals through online and in-person courses delivered by a network of more than 4,000 teachers and tutors, online resources, and its more than 150 print and digital books published by Penguin Random House. The company’s Tutor.com brand is one of the largest online tutoring services in the U.S. It comprises a community of thousands of tutors who have delivered more than 22 million one-to-one tutoring sessions. The Princeton Review is headquartered in New York, NY. Follow the company on LinkedIn, YouTube and Instagram.

Summary of Position:

The Princeton Review is looking for a part-time Administrative Assistant. The ideal candidate must possess the ability to learn quickly and communicate effectively with an ambitious client base. The candidate should be a self-starter with proficiency in Microsoft Office Suite and be able to work with minimal direction in a fast-paced environment. Working Hours: 6:00PM EST – 10:30PM EST, 25 hours per week

Major Responsibilities:

• Serve as first contact for Instructors; take phone calls, and answer email inquiries.
• Address Instructor concerns and correspond with instructors as needed
• Address concerns of Institutional customers and clients and respond as needed/directed
• Use company software systems to maintain course operations, monitor course progress, and ensure student success.
• Perform other duties, including data entry and filing, as assigned.

Education, Background, Experience & Qualifications:

• Minimum of one year experience in office administration or equivalent
• Strong and courteous written and oral communication skills
• Superior organizational and problem-solving skills and attention to detail
• Proficiency in Microsoft Office Outlook, Word, and Excel is required
• Prior experience with Microsoft Access or other database preferred
• Professional telephone skills and ability to answer multiple line phones
• Ability to thrive in a fast-paced environment, manage multiple projects, and prioritize multiple deadlines
• Prior customer service is preferred

Salary: $18 – $25 per hour, based on a 25-hour work week.

The Company also provides eligible employees with a variety of benefit programs, generally including health, dental, and vision insurance, flexible spending accounts, health savings accounts, 401k plan with company match, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work

Please note that the above-referenced position can be performed anywhere in the United States except in the following states: Arkansas, Idaho, Mississippi, North Dakota, Rhode Island, South Dakota and Wyoming.

The Princeton Review is an equal employment opportunity employer. The Princeton Review’s policy is not to discriminate against any applicant or employee based on race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, marital status, disability, military status, genetic information, or any other basis protected by applicable law. The Princeton Review also prohibits harassment of applicants or employees based on any of these protected categories. It is also The Princeton Review’s policy to comply with all applicable laws respecting consideration of unemployment status in making hiring decisions.

The Princeton Review is a drug free workplace.

This application window is anticipated to close in 30 days

Title: Executive Assistant

Location: Remote, Global

Job Description:

We believe Ethereum has the potential to solve some of humanity’s most crucial coordination issues. Since our initial inception as a research group, we have sought to scale both its technology and values.

At present, the most pressing bottleneck to the growth of Ethereum is its performance and scalability. We are building the most elegant solution to this problem. We do this in the open (under an MIT open source license) because we believe in open source innovation and its ability to accelerate growth.

OP Labs is building Optimism mainnet, and by extension, the infrastructure that powers all OP-Stack chains. We are improving Ethereum’s performance by orders of magnitude and donating the profits from doing so to funding Ethereum public goods. By operating as a Public Benefit Corporation, OP Labs can align its incentives with the public good and take positive-sum steps toward a sustainable future for the internet.

OP Labs is looking for an Executive Assistant to support the Chief Operating Officer and Head of Product. You’ll strategically manage their day-to-day administrative and operational needs and collaborate frequently with other members of the the leadership team.

What are the role responsibilities?

• • Provide support for the Chief Operating Officer and Head of Product

• • Support OP Labs’s leadership meetings and off-sites by assisting with coordination, organization, production of materials, taking notes and following up on action items

• • Partner with the leaders to track key project milestones as well as progress against personal, team, and company OKRs

• • Establish new-and improve existing-administrative systems and processes

• • Make recommendations with regard to time management, prioritization, delegation, and organization.

• • Assist with ad hoc projects, events and travel arrangements as needed.

• Must be willing and able to travel internationally

What skills do you bring?

• • Experience interacting with all levels of staff from c-level executives to investors in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient

• • Strong organizational skills, with superb attention to detail and a strong ability to execute

• • Excellent time management skills and experience handling everything with a high-level of professionalism and confidentiality. You are able to quickly shift tasks and priorities as needed

• • The ability to communicate, perform and react well under pressure or in ambiguous situations

• • Strong project management experience with a track record of driving things to completion

• • Experience optimizing processes to make them more efficient

• • Experience with handling sensitive information and situations with care and confidence

• • Strong emotional intelligence and the ability to establish strong and trusting relationships

• • Experience working in a proactive environment with the ability to anticipate and respond to the needs of others before problems arise

• • The ability to be patient, hardworking, reliable, and tenacious in an autonomous and fast-paced environment

What will you like about us?

• • We take care of our employees. Competitive compensation, fully paid medical, dental, and vision, and a 4% 401K match.

• • We take pride in the accomplishments of our teammates and support each other in doing the best work of our careers.

• • Our team is a erse group of people from varied backgrounds. We cherish our eclecticism and consider it a great strength.

• • We’re fully remote, deeply engaged, highly skilled, and like to have fun.

• We think long-term. Our founders have been scaling Ethereum since 2015.

We strongly encourage candidates of all different backgrounds to apply. We believe that our work is stronger with a variety of perspectives, and we’re eager to further ersify our company. If you have a background that you feel would make an impact at Optimism, please consider applying. We’re committed to building an inclusive, supportive place for you to do the best work of your career.

Administrative Coordinator, Medical Intelligence

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

time type

Full time

job requisition id

JR00100341

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

Location: We support US flexible working arrangements in the contiguous 48 states.

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,you’ll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Associates or Bachelors Degree preferred
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being – mental, physical and financial – including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work® Certified in Canada and the U.S.
• Named as a “Top 10” employer by the Boston Globe’s “Top Places to Work” two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern California region: $43,200-$58,300 annually
• Central California region: $45,600-$61,600 annually
• Northern California region: $48,800-$65,900 annually

If you are a Colorado or Nevada resident, the salary range for this position is $41,300-$55,800 annually

If you are a Connecticut or Maryland resident, the salary range for this position is $43,200-$58,300 annually

If you are Washington or Rhode Island resident, the salary range for this position is $45,600-$61,600 annually

If you are a New York resident, the salary range for this position is $48,800-$65,900 annually

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Sr. Administrative Associate

locations

Remote – United States

time type

Full time

job requisition id

R-100150

Job Description:

Position Overview

The Sr. Administrative Associate performs erse administrative duties in the field office, following established routines under general supervision. This role requires a working knowledge of insurance and securities products, office and company policies and procedures to support field manager and financial professionals in their sales and marketing operation.

We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.

Responsibilities

• Processes all new business to include: review of applications and forms for accuracy; electronic submission of applications; ordering requirements, electronic follow-up on all pending cases until completion.
• Provides new business updates and reports to Financial Professionals and Field Manager on pre issue and post issue requirements via voicemail, email or fax.
• Builds strong relationships with Home Office, Underwriting, HTK, and other 3rd party administrators in order to handle underwriting and securities issues.
• Prepares basic illustrations as needed
• Provides excellent and proactive service to financial professionals and policyholders

Skills and Abilities

• Excellent organizational skills and ability to set priorities
• Proficient in Microsoft Office Suite and Outlook
• Strong written and oral communication skills
• Ability to interact with field staff, financial professionals and home office employees
• Consistently meets deadlines
• Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement.
• Ability to build strong working relationships and work with others in a collaborative team environment.

Education

• H.S. Diploma or Equivalent Required

Experience

• 3-5 Years of insurance/securities or relevant outside experience Required
• Bilingual or fluent in Spanish is Preferred

Licenses

• FINRA Series 6 Preferred or
• FINRA Series 7 Preferred

Base Salary Range – $48,000 – $66,000

Penn Mutual helps people become stronger. Our expertly crafted life insurance is vital to long-term financial health and strengthens people’s ability to enjoy every day. Working with our trusted network of financial professionals, we take the long view, building customized solutions for iniduals, their families, and their businesses. We support our financial professionals with retirement and investment services through our wholly owned subsidiary, Hornor, Townsend & Kent, LLC, member FINRA/SIPC.

Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.

Paralegal

USA

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the worlds leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car, cruise, or vacation package. Were also transforming the in-travel experience with our app and new accommodation software. For more information, visitwww.KAYAK.com.

As an employee of KAYAK, you will be part of a global network that includes OpenTable and KAYAK’s portfolio of metasearch brands including Swoodoo, checkfelix, momondo, Cheapflights, Mundi and HotelsCombined. Many employees are dedicated to one brand, but we all have the benefit of using each others strengths and insights. Together, we’re able to help people experience the world through dining and travel.

Location:remote US with preference for commuting distance from an east coast office (NYC, Cambridge or Stamford offices)

OpenTable and KAYAK are looking for a highly organized, motivated and business-oriented Paralegal specialized in commercial, product, intellectual property and litigation advising to further our mission of helping everyone experience the world through travel and dining.

The ideal candidate has a strong understanding of the legal system and in-house legal teams and the ability to effectively communicate with KAYAK and OpenTables commercial, product, finance, and marketing teams. Candidates must be self-starters and able to thrive in an agile, dynamic and data-driven environment. If you are a numbers junkie who is passionate about business and technology, this might be the perfect role for you. This role will report to our Senior Counsel, Litigation & Employment and may be located remotely.

In this role, you will:

• Support the KAYAK-OpenTable legal team in day-to-day legal activities involving corporate, commercial, regulatory, litigation, insurance and intellectual property matters
• Manage an intellectual property portfolio of domestic and international trademarks and patents, including assisting in the preparation and filing of applications, disclosures, maintenance filings, responses to office actions, responding to global copyright notices, and related matters
• Support all aspects of litigation efforts, including complying with discovery requests, responding to subpoena requests, implementing legal hold procedures, and assisting in responding to small claims and consumer complaints
• Draft various legal documents and correspondence
• Organize and maintain corporate documents, licensing, records, templates, forms, and correspondence
• Perform various administrative tasks, including arranging travel, coordinating and scheduling meetings, drafting and sending legal correspondence, and scanning and storing documents
• Undertake other duties reasonable and consistent with the position and as needed

Please apply if:

• Bachelors degree in relevant field or Associates degree in legal services, and paralegal certificate from an ABA-accredited program
• 3 or more years of experience as a paralegal or equivalent position, with intellectual property and litigation experience being strongly preferred
• Excellent time, task, and project management skills
• Humble and egoless team player with a sense of levity and humor
• Highly motivated, proactive and resourceful with the ability to perform complex tasks efficiently and independently
• Ability to balance multiple tasks and projects simultaneously and to respond quickly to shifting priorities under tight deadlines in a fast-paced environment
• Strong attention to detail and excellent organizational skills
• Strong oral and written communication skills
• Ability to work closely with legal colleagues and internal stakeholders
• Proficient with workplace productivity and efficiency tools (Microsoft Office, G Suite, etc.) and contract management systems
• Desire and ability to learn new skills and adapt to new processes and technologies
• Likes working in a dynamic, fast-paced environment
• Experience working with global teams in multiple locations

Benefits:

• Generous paid vacation
• Day off on your birthday
• Company matched retirement plans
• Health, dental and vision insurance plans
• Flexible Spending Accounts
• Headspace Subscription
• Drinks, coffee, snacks, games etc.
• Weekly Catered Lunches
• Free massages from professional massage therapists
• Universal Paid Parental Leave

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this United States located role is $75,000-90,000.

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: annual cash bonus; health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave and benefits.

Diversity and Inclusion

We aspire to have a workplace that reflects all of the erse communities we serve. We know that when we have erse teams we produce more creative ideas, products, and better outcomes for our team members. OpenTable/KAYAK is proud to be an Equal Opportunity Employer, and we welcome and encourage candidates from all backgrounds and experiences to apply for roles on our team. Whoever you are, just be you.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

#LI-BG1

Title: Executive Assistant

Location: United States

Job Description:

Job Description

Posted Friday, June 21, 2024 at 12:00 AM

About Us: Prometric is a leading provider of technology-enabled testing and assessment solutions to many of the world’s most recognized licensing and certification organizations, academic institutions, and government agencies. We support more than 7 million test takers annually at our testing locations in 180 countries around the world. With over three decades of experience working with clients of all sizes across a multitude of industry sectors, our mission is to design and deliver the highest quality and most innovative testing solutions anytime, anywhere.

Job Overview

This remote position will be responsible for supporting the CPTO and CAO and performing many administrative duties. The selected inidual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This inidual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Job Description

• Assist leaders in scheduling meetings including international time zones.
• Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
• Serve as a point of contact for potential clients and vendors.
• Support departmental needs by ordering supplies and equipment.
• Maintain organizational chart for the department.
• Assist with onboarding for new hires.
• Coordinate, book, and modify travel arrangements as appropriate.
• Process invoices, purchase orders, and expense reports.
• Sets up and maintains files.
• Create and maintain department information corporate website.
• Record team meeting minutes as required.
• Maintain correspondences and transaction files including those of a confidential nature.
• Analyze and prepare data on time as needed (i.e., reports, presentations)
• Perform accuracy checks of work independently and effectively.
• Organize special projects.
• Screen incoming calls and direct them to the appropriate person.
• Review incoming mail and email to ensure an expeditious flow of work.
• Organize offsite meetings as needed.
• Maintain leave and travel calendar for the department.
• Other duties variable duties reasonably required.

Required Experience:

• Ability to handle confidential material and maintain sensitive data.
• Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
• Strong organizational skills and attention to detail are critical.
• Outstanding written and verbal communication skills are required.
• Experience interacting with senior-level clients and prospective-level contacts.
• Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Basic knowledge of computer systems and internet search skills are required.
• Outstanding keyboarding ability.
• Must be self-directed and able to meet deadlines with minimal supervision.
• Positive and professional image and interaction with employees and clients
• Prior experience supporting C-Suite Executives.

Prometric is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, and local law.

Job Details

Pay Type

Salary

Executive Assistant

• Remote US
• Full time

The opportunity

We are looking for a proficient administrative professional with a stellar interpersonal demeanor and a desire to learn, collaborate, and tackle problems! You will have the opportunity to collaborate with a centralized team of assistants and demonstrate consistency in forming lasting partnerships across all levels to help enable the success of Unitys executive leaders and the teams that they lead.

If you are passionate about problem-solving and want to provide detailed, timely, and empathetic support to a highly dedicated executive group, we want to talk to you!

What you’ll be doing

• Coordinate and lead all aspects of logistics for calendar management, conflicting priorities, event management, expenses, and travel.
• Plan and facilitate agenda and meeting objectives with little direction.
• Strategically lead and prioritize personal and team tasks efficiently.
• Collaborate with all levels of the organization, including executives, peers, internal teams, and external vendors.
• Support and improve administrative processes and objectives aligned with business unit goals

What we’re looking for

• Consistent track record operating in hyper-growth environments, where establishing relationships has been critical to getting things done.
• Excellent written and verbal communication including supporting internal team processes and knowledge delivery.
• High integrity and ability to maintain confidentiality of critical information with tact and excellent judgment.
• Prior experience with travel and expense reports that include transactions from multiple countries.
• Proficiency in Google applications, MS Office Suite, Slack, and learning new tools as needed.

You might also have

• 4+ years of experience in high-level strategy and operations with executive administration
• Experience supporting cross-functional initiatives, goal alignment, and succeeding in fast-paced growing environments
• Diverse and open approach to collaborating on team objectives

Additional information

• Relocation support is not available for this position.
• International relocation support is not available for this position.
• Work visa/immigration sponsorship is not available for this position.

Life at Unity

Unity [NYSE: U] is the world’s leading platform of tools for creators to build and grow real-time games, apps, and experiences across multiple platforms. Creators, ranging from game developers to artists, architects, automotive designers, infrastructure experts, filmmakers, and more, use Unity to bring their imaginations to life across multiple platforms, from mobile, PC, and console, to spatial computing.

As of the fourth quarter of 2023, more than 69% of the top 1,000 mobile games are made with Unity as derived from a blended number of the top 1,000 games in the Google Play Store and iOS App Store. In 2023, Made with Unity applications had an average of 3.7 billion downloads per month. For more information, please visit www.unity.com.

Unity is a proud equal opportunity employer. We are committed to fostering an inclusive, innovative environment and celebrate our employees across age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. Our differences are strengths that enable us to support the growing and evolving needs of our customers, partners, and collaborators. If there are preparations or accommodations we can make to help ensure you have a comfortable and positive interview experience, please fill outthis formto let us know.

This position requires the incumbent to have a sufficient knowledge of English to have professional verbal and written exchanges in this language since the performance of the duties related to this position requires frequent and regular communication with colleagues and partners located worldwide and whose common language is English. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Unity does not accept unsolicited headhunter and agency resumes. Unity will not pay fees to any third-party agency or company that does not have a signed agreement with Unity.

Your privacy is important to us. Please take a moment to review ourProspectandApplicantPrivacy Policies. Should you have any concerns about your privacy, please contact us [email protected].

#LI-CW1 #SEN

*Note: Certain locations require a good faith disclosure of the base pay for the role. The actual base pay for the successful candidate may differ based on location and level.

Gross pay salary

$78,000$105,500 USD

Title: Part-Time Staff Administrative Support Assistant

Location: PA-University Park

US National (Not hiring in AZ, CA, AK, IL, ME, MD, MN, NJ, NM, NY, OR, RI, NV, ND, VT, WA)

Job Description: APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Work Unit: Eberly College of Science

Department: Chemistry, Benkovic Lab

Qualifications: High School diploma or higher plus five-years of related experience, or an equivalent combination of education and experience.

The laboratory of Stephen Benkovic in the Chemistry Department is seeking a highly-motivated Administrative Support Assistant. This is a part-time non-academic wage-payroll position, and without benefits. The position has flexible working hours and is for up to 24 hours per week. Excellent interpersonal skills, communication skills, organizational skills, computer skills, attention to detail, and confidentiality is essential. The inidual should be able to perform tasks with minimal supervision and proficiency in Microsoft Office 365 Suite, SIMBA, Workday, and Concur.

Some specific duties include maintaining Dr. Benkovic’s schedule; handling routine inquiries; processing, maintaining and reconciling purchases orders, purchasing cards, and expense reports; VISA’s, and maintaining budgets, including tracking expenditures.

To apply for this position, please complete the online application.

Review of applicants will begin immediately until position is filled.

The Pennsylvania State University is committed to and accountable for advancing ersity, equity, inclusion, and sustainability in all of its forms. We embrace inidual uniqueness, foster a culture of inclusion that supports both broad and specific ersity initiatives, leverage the educational and institutional benefits of ersity in society and nature, and engage all iniduals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA

Location: US Locations Only

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ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our clients.

Why work for ABS Kids?

• $19.00 / hour – based on experience
• Hours are M-F 8a-5p
• Full benefits
• Casual work environment
• Opportunities for advancement

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

Who We Are:

• It’s in the wow moments that we find our purpose at ABS Kids. Our shared experiences are the milestones that influence our work. The mission of our work with children with autism and their families feeds our spirit. With every wow moment, we can see our impact grow.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Location: US Locations Only

Location: US Locations Only

Executive Assistant

PRACTICE OVERVIEW

Radiology Partners is the largest and fastest growing on-site radiology practice in the US.   We are an innovative practice focused on ensuring radiologists provide consistently exceptional services to hospitals, imaging centers, referring physicians and patients.  With our state-of-the art clinical technology, specialized expertise, access to capital, and retention of top physician talent, Radiology Partners reliably exceeds the expectations of our clients, patients, and partners.  We serve our clients with an operational focus, and, above all, a commitment to quality patient care.  Our mission is To Transform Radiology.

POSITION SUMMARY

Radiology Partners has an open position for an Executive Assistant. The Payor Contracting Team requires a versatile and high-performing inidual to support multiple executives to help drive and support key initiatives. This position provides a unique opportunity for a high-performing inidual to apply and build their skills in a dynamic and fast-paced environment. The inidual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management.

POSITION DUTIES AND RESPONSIBILITIES

• Provides confidential administrative support for a Senior Vice President, Vice Presidents and team such as scheduling meeting, accepting appointments, planning meetings, organizing agendas, booking travel, preparing expense reports, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
• Works independently and within a team on special nonrecurring and ongoing projects.
• Acts as a project manager for special projects, at the request of the Vice President, which may include: planning and coordinating multiple presentations, disseminating information
• Acts as a liaison with departments and outside agencies, including high-level staff such as Vice Presidents, Directors, and Chiefs
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for leaders of the department
• Handles confidential and non-routine information and explains policies when necessary
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a “can do” customer service attitude
• Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
• Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
• Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
• Establish, maintain, and update files, reports, databases, records, and other documents
• Prepare, reconcile, track, and submit expense reports as requested
• As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
• Access e-mail and coordinate electronic calendars for multiple management team members
• Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
• Performs other related duties and participates in special projects as assigned

REQUIRED SKILLS

• AA Degree preferred
• 5+ years of experience working with senior level managers and directors
• Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully
• Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs

Radiology Partners is an equal opportunity employer. RP is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that ersity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.

The salary range for this position is $62,000.00 – $80,000.00. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus. In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).

CCPA Notice : When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.

Radiology Partners participates in E-verify.

Location: US Locations Only

Location: US Locations Only

Project Coordinator (Remote)

At Argos Multilingual, our project management teams are the backbone of our company – they make everything else we do possible. As a Project Coordinator, you will plan, organize, and execute projects through each stage in accordance with client specifications as well as budgetary and scheduling requirements. It’s a chance to make yourself indispensable to a company that has ambitious plans for growth, while enjoying a flexible and empowering work environment.

In your role as Project Coordinator (Remote), you are responsible for:

Project management

· Take full responsibility for all work that you manage, whether that is part of a full project or a project task allocated to you by a colleague.

· Produce quotes using quoting guidelines.

· Coordinate the internal and external project team members from booking the most appropriate people; supply them with all the necessary project information. Monitor their progress, maintaining communication, resolving their queries, and helping to keep them on track.

· Assign tasks to the appropriate suppliers (linguists, external DTP specialists, etc.) in the relevant tools/platforms.

· Assign appropriate tasks to colleagues in other departments (DTP, Engineering, etc.).

· Provide appropriate hand-off instructions for suppliers (linguists, DTP specialists, engineers, etc.).

· Create and maintain appropriate project planning and scheduling.

· Monitor deadlines and follow up with suppliers (linguists, DTP specialists, engineers, etc.) to ensure they are met.

· Handle queries during the project.

· Ensure all project administration is effectuated in real-time and all systems kept up to date.

· Terminology management – follow the agreed processes, ensuring the correct creation, management, and archiving of terminology for all relevant projects.

· Ensure the quality strategy is adhered to by executing the quality plan.

· Complete pre-delivery QA checks.

· Ensure projects are delivered within the agreed timelines by effectively planning the project, liaise with your direct manager to put any contingencies in place.

· Ensure all projects and tasks are ready for invoicing at the appropriate time.

· Handle client-review edits and feedback.

Client management

· Take the appropriate steps to ensure client satisfaction and repeat business.

· Keep the client informed of progress and project issues as appropriate.

· Complete the task assigned from more senior colleagues.

People management

· Participate in the onboarding process for a new team member that joins your team.

Processes

· Understand the company’s processes and procedures and adhere to them.

· Ensure that all client-, supplier-, and project data are kept up-to-date and stored in the correct place.

· Use the company’s project management system and translation tools to enhance quality and productivity.

Quality

· Make sure that the quality of deliverables is in line with or above the set clients’ expectations and conforming to the agreed quality program.

· Liaise with your direct manager for any doubts you may have and will take full responsibility to immediately escalate any issues that arise on your project.

· Proactively contribute ideas and suggestions to further enhance any quality processes.

Supply chain

· Follow the correct procedures for using the supplier database.

· Ensure that it is kept up-to-date with relevant supplier information.

Qualifications

Education, skills, and experience

· Minimum degree-level education.

· At least 2 years’ experience in a fast-paced, administration work environment.

· Excellent organizational skills, detail-oriented, and a positive, proactive mindset to problem-solving.

· Proven ability to multi-task, prioritize and lead others in a fast-paced work environment.

· Good people and interpersonal skills.

· Strong computer skills, experience in Office 365 and other Microsoft applications.

· Previous experience in translation, CAT tools, and localization is advantageous.

· Superior written and communication English skills.

· Must be able to effectively communicate with internal senior management levels.

Program Assistant Remote · Full time

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with erse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

Description

Who We Are

The Institute for Sustainable Communities (ISC), founded in 1991, is a climate organization with a mission to create equitable climate change solutions worldwide. We do this by forming collaborative, people-focused partnerships that support communities disproportionately impacted by the global climate crisis. For over 30 years, ISC has utilized a unique, bottom-up approach to ensure solutions emerge from within communities rather than being imposed outside.

Through a deep understanding of and commitment to communities that are the least likely to cause global climate change yet face the highest impacts, ISC develops creative and inclusive solutions, demonstrated in our work in the US and Asia. We actively partner with frontline organizations, subnational governments, and the private sector to co-create programs that support underinvested communities, women, and people experiencing poverty who comprise the global majority. ISC remains cognizant of communities’ varying needs, and we tailor our approach to support those needs. We believe equity and inclusion are fundamental to building healthy, prosperous, and peaceful communities and are committed to furthering equitable climate action. ISC is implementing programs in the U.S. and Asia. Learn more at sustain.org.

Program Assistant:

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with erse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

What You’ll Do:

• Support developing, implementing, and maintaining project management systems and processes.
• Responsible for maintaining organized and up-to-date program files and documentation
• Support the development and implementation of project work plans, timelines, and other support materials
• Provide administrative support to the US Programs Team, such as calendaring, preparing, and developing meeting materials.
• Prepare meeting agendas, take meeting notes or minutes, share meeting summaries with stakeholders, and follow up on action items.

What You’ll Bring:

• Minimum two years of experience providing administrative or program support to a nonprofit organization, with specific experience in a climate or environmental organization
• Bachelor’s degree or equivalent experience.
• Experience administering government-funded projects
• Strong organizational and administrative skills reflect customer service focus and attention to detail.
• Strong collaboration skills.
• Experience effectively designing and maintaining project management tools.
• Excellent oral and written communication skills.
• Ability to manage multiple priorities and competing deadlines.
• Ability to work both independently and collaboratively in a remote environment.
• Proficiency in using Microsoft Office and Google Workspace.
• Experience using project management systems such as Asana.
• Demonstrated commitment to ersity, equity, and inclusion.
• Commitment to the ISC mission, values, and goals.

This position will work from a fully virtual/home office which requires prolonged periods of sitting at a desk and working on computer and video platforms Some domestic travel may be required up to10% of the time.

Benefits

• The salary range for this role is $51,064 – $60,000. We identify where the candidate falls within this range, based on many factors including experience and qualifications.
• We offer a friendly, open work environment, excellent benefits and the opportunity to make a difference in communities around the world.
• Benefits for eligible US-based staff include:
  • Generous Paid Time Off and Paid Holidays
  • Medical Plan with Health Reimbursement Account with company contribution
  • Dental & Vision Plan, 100% paid for employee and family members
  • Flexible Spending Account (FSA) with company contribution
  • 403b Retirement Plan, with an automatic 2% ISC contribution and up to 4% matching contribution
  • Life, AD&D, Short-Term and Long-Term Disability Insurance
  • Casual and Flexible Work Environment
  • Appreciation of Work-Life Balance
  • Employee Assistance Program

ISC is an equal opportunity employer and is committed to a erse workplace.

We encourage all applicants, regardless of gender, race, ethnicity, and ability, to apply.

Salary

$51,064 – $60,000 per year