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Seasonal Associate (EAP)

US Remote

Full time

Why is Health Advocate a great place to work? For starters, Health Advocate employees enjoy helping people every single day. Employees are given the training they need to do their jobs well, and they work with supervisors and staff who are supportive and friendly. Employees have room to grow, and many of Health Advocate’s supervisors are promoted from within the company. Join our award winning team!

2023 Awards:

· National Customer Service Association All–Stars Award: Service Organization of the Year.

· Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

BASIC FUNCTION

Responsible for providing administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up; meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule; thoroughly document activities providing updates to supervisor as required

MAJOR JOB ACCOUNTABILITIES

• Administrative Functions – Participate in a variety of department activities ensuring adherence to department procedures and established timelines
• Provide administrative support to department which may include data entry, faxing, copying, distributing, and filing material, and client contact or follow up
• Based on department need, utilize CRM tools (e.g., Salesforce, etc.) to update client information and communication with members via email
• Meet with assigned supervisor to discuss scope of activities that are to be completed
• Meet established timeline and due dates for activities keeping assigned supervisor aware of any changes to schedule
• Based on department need, exercise exceptional customer service skills in an effort to optimize each contact with the member
• Ass necessary, assist multiple departments or managers with projects ensuring to prioritize requests based on level of importance
• Thoroughly document activities providing updates to supervisor as required
• Escalate activity issues to supervisor ensuring they are brought to resolution

Project Participation –

• Participate in the activities associated with a variety of departmental projects.
• Prepare reports, material and documentation
• Create organized project files
• Provide project lead with status reports throughout assigned projects

Team Interfaces –

• Establish and maintain a professional relationship with team members and department contacts.
• Cooperate with team members to meet goals or complete tasks
• Escalate work flow and communication issues to supervisor

Mental and Physical Requirements – –

• This position will be exposed mainly to an indoor office environment and will be expected to work near or around computers, telephones, and printers
• The nature of the work in this position is sedentary and the incumbent will be sitting most of the time
• Essential physical functions of the job include fingering, grasping, pulling hand over hand, and repetitive motions to utilize general computer software/hardware continuously throughout the work day
• Essential mental functions of this position include concentrating on tasks, reading information, and verbal/written communication to others continuously throughout the work day

Related Duties as Assigned – –

• The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents
• Consequently, job incumbents may be asked to perform other duties as required
• Also note, that reasonable accommodations may be made to enable iniduals with disabilities to perform the functions outlined above
• Please contact your local Employee Relations representative to request a review of any such accommodations

MINIMUM QUALIFICATIONS

• Applicant for this job will be expected to meet the following minimum qualifications.

Education

• High School Diploma or GED required

Experience

• Minimum 6 months education or work experience in related area is preferred.

Company Overview

Health Advocate is the nation’s leading provider of health advocacy, navigation, well-being and integrated benefits programs. For 20 years, Health Advocate has provided expert support to help our members navigate the complexities of healthcare and achieve the best possible health and well-being. Our solutions leverage a unique combination of best-in-class, personalized support with powerful predictive data analytics and a proprietary technology platform to address nearly every clinical, administrative, wellness or behavioral health need. Whether facing common issues or an unprecedented challenge like COVID-19, our team of highly trained, compassionate experts work together to go above and beyond expectations, making healthcare easier for our members and ensuring they get the care they need.

Awards:

2023:

• National Customer Service Association All–Stars Award: Service Organization of the Year.
• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner

2022:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Bronze Winner
• Excellence in Customer Service Awards: Organization of the Year (Small)
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2021:

• Stevie® Awards for Sales & Customer Service: Customer Service Department of the Year – Healthcare, Pharmaceuticals, and Related Industries, Silver Winner
• Stevie® Awards for Sales & Customer Service: Most Valuable Response by a Customer Service Team (COVID-19). Bronze Winner
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium and large category (Silver)

2020:

• National Customer Service Association All–Stars Award: Organizations of 100 or Greater, Runner-Up
• Communicator Award of Distinction: October 2019 Broker News
• MarCom Awards: Gold, COVID Staycation Ideas brochure
• MarCom Awards: Platinum, 2021 Well-being Calendar
• Best in Biz Awards: Most Customer-Friendly Company of the Year – Medium category (Silver)

Health Advocate is an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, age, religion, national origin, citizenship status, military service and veteran status, physical or mental disability, or any other factor not related to job requirements. We respect and value ersity, and are committed to the principles of Equal Employment Opportunity.

Special Assistant to CEO (Remote)

Job Category: Administration

Requisition Number: SPECI001359

Posting Details

• Full-Time
• Locations

  WES NY Office

  New York, NY 10004, USA

Job Details

Description

Title: Special Assistant to the Office of the CEO

Department: Office of the CEO

Salary: USA: $72K – $82K USD

Location: Remote ( Candidates based in the US only)

Description:

World Education Services is looking for a Special Assistant in the Office of the CEO to work closely with the CEO and her Chief of Staff in executing the overall mandate of the leadership team and driving cross-functional strategic work across our organization. The Special Assistant will have a strategic view of the organization, with insight into the operations of a leading social enterprise working at the intersection of higher education, global mobility, and workforce development, and serving international students, immigrants, and refugees.

The Special Assistant will participate in meetings with the senior executive team, engage in special projects, and facilitate the effectiveness of the office of the CEO and Chief of Staff.

Duties included but not limited to:

Facilitate the effectiveness of the CEO and the Executive Team

• Join the CEO for selected high priority meetings internally and externally – tracking discussions and taking accountability for follow-up.
• Lead CEO preparation for high priority meetings, such as external speaking events, discussions on strategic initiatives, and internal all-staff meetings on key initiatives.

Manage cross-functional processes and meeting governance.

• Lead project management for annual and quarterly Departmental reviews and assist in leading prioritization processes. Work with the Chief of Staff to develop a plan for improving and ensuring alignment across teams on the organization’s highest priorities.
• Manage follow up of senior leadership meetings including communicating to relevant stakeholders.
• Facilitate the planning and project management of the Board of Trustees and Board Committee meetings by working with the CEO and Chief of Staff to develop agendas, prepare for meetings, coordinate materials, and drafting the CEO Report.
• Support roll-out and execution of company annual processes (including discussions on prioritization, performance monitoring, and budgeting).

Drive special projects. (expected to be approximately 20% of time)

• Develop analytics, presentations and reporting for the CEO and Chief of Staff.
• Facilitate, edit, and draft CEO and corporate communications in partnership with the Senior Director, Strategic Communications.
• Coordinate closely with the Executive Assistant to the CEO on calendar management for major meetings, programs, and activities.
• Ad hoc projects and other duties as required.

Requirements:

2+ years of professional experience

• Commitment to the WES mission.
• Ambitious career goals to advance to leadership positions in the future.
• Commitment to confidentiality and discretion in appropriately handling sensitive information is required.
• Exceptional verbal and written communication skills.
• Strong strategic thinking, planning and analytical skills.
• Poise, confidence, and maturity in interacting with key stakeholders.
• Ability to build strong relationships and work with iniduals at all levels of the organization.
• Highly organized and detail-oriented in planning and executing tasks.
• Highly efficient in managing multiple concurrent erse tasks and projects.
• Ability to use independent judgment and work under pressure on competing responsibilities with resilience, and a high level of ownership.
• Collaborative and a team player.
• Bachelor’s degree

EOE Statement: World Education Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, or genetics. In addition to federal law requirements, World Education Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Executive Assistant, Office of Underwriting

• Job LocationsUS-Remote
• ID 2023-60167
• Position Type Full-Time
• Minimum Salary USD $66,100.00/Yr.
• Maximum Salary USD $92,600.00/Yr.
• Flexible Time Off Annual Accrual – days 15

Pay Philosophy

The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

Description

Provides administrative support for four executives in the Office of Underwriting, GRS, exercising confidentiality, tact, and diplomacy to support them in achieving the GRS profitability goals. Manages executive calendars, prepares materials for meetings, triages communications, coordinates and optimizes executive travel plans, and helps to keep executives focused and on schedule. Essence of the role is to enable executives supported to be more productive with their time and to work as efficiently and effectively as possible.

Responsibilities

• Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication.
• Manages executive calendars. Acts as a gatekeeper to include prioritization of meetings and resolving scheduling conflicts. Keeps executives informed of changes and helps to keep them on schedule.
• Triages and responds to various forms of communications based on executive needs and preferences. Coordinates responses to requests for information, surveys, etc.
• Assists executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Orders equipment for executives as needed.
• Prepares, updates, and organizes information (using PowerPoint, Excel, Word, etc.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.
• Optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related expenses.
• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on-sites/off-sites, team gatherings, etc.) whether virtual or in-person. Assists with event planning.
• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, as well as supporting the Company’s records retention schedule.
• Learns and keeps informed of new tools and technologies to further executive productivity.
• Identifies and communicates useful functionality and assists with troubleshooting.
• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

Qualifications

• Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Displays high degree of professionalism in order to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Competencies typically acquired through an associate`s degree (or equivalent) and 4 to 6 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

About Us

At Liberty Mutual, our purpose is to help people embrace today and confidently pursue tomorrow. That’s why we provide an environment focused on openness, inclusion, trust and respect. Here, you’ll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.

Liberty Mutual has proudly been recognized as a “Great Place to Work” by Great Place to Work® US for the past several years. We were also selected as one of the “100 Best Places to Work in IT” on IDG’s Insider Pro and Computerworld’s 2020 list. For many years running, we have been named by Forbes as one of America’s Best Employers for Women and one of America’s Best Employers for New Graduates as well as one of America’s Best Employers for Diversity. To learn more about our commitment to ersity and inclusion please visit: https://jobs.libertymutualgroup.com/ersity-inclusion

We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: https://LMI.co/Benefits

Liberty Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran’s status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.

Executive Assistant – Diversity, Equity & Inclusion

• Remote – United States
• Full time
• JR-202317958

Job Description

General Motors is seeking an Executive Administrative Assistant to provide administrative support to the Global HR Organization, specifically DEI. Work includes various tasks such as presentation creation, travel arrangements, calendaring, and scheduling. This position requires a high degree of discretion, accuracy and coordination.

Responsibilities:

• Own and manage fiscal year budget for the DEI organization
• Coordinate with a large number of external, third-party relationships with DEI-focused entities and non-profits
• Coordinate with a large number of internal organizations across the GM DEI ecosystem, building relationships and trust
• Manage and help to prepare for the external public appearances and speaking engagements for the CDEIO, including coordination of event plan with third party media and DEI-focused organizations
• Assignments are broad, complex and varied in nature
• May include responsibilities that extend to external customers – degree of internal vs external impact
• Provide solutions to non-routine problems of a more moderate scope and complexity
• Conserve manager’s time by assuming administrative details
• Coordinate a system for managing office routine
• Expedite handling of correspondence, global mail requests and phone calls
• Prepare written reports, correspondence etc.
• Gather and analyze routine data
• Maintain regular contact with others outside the work group
• Complete various assignments as requested with minimal supervision
• Maintain records, confidential files and GM specific reports
• Schedule complex meetings and maintain multiple calendars
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Support travel arrangements, Visa, Passport and associated expenses
• Invoicing for department related purchases
• Knowledge of and ability to assist with IT / Cell phone / Phone / MML / Webex / Microsoft Teams and other Telepresence systems
• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Make discriminating decisions regarding the distribution/flow of information and work
• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)
• Provide floor coordination support as needed
• Various project work

Additional Job Description

Qualifications & Skills:

• Minimum 3 – 5 years executive administration experience
• Subject matter expertise in the role of and programs within the DEI organization, including employee resource groups
• Experience communicating and partnering with a variety of erse communities and DEI-focused entities
• Experience partnering with external media publications as it relates to DEI content and/or speaking engagement
• Experience managing budgetary responsibilities, particularly as it related to third-party contracts
• Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of Sharepoint
• Meeting set up and facilitation, along with Calendaring
• Appropriate use of grammar, spelling and punctuation
• Independent thinking, adaptability, judgment and problem solving
• Positivity

Remote: This position does not require employee to be on-site full-time to perform most effectively. The employee’s role enables them to work off-site on a permanent basis.

GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE. DO NOT APPLY FOR THIS ROLE IF YOU WILL NEED GM IMMIGRATION SPONSORSHIP (e.g., H-1B, TN, STEM OPT, etc.) NOW OR IN THE FUTURE.

Compensation:

• The expected base compensation for this role is $72,435 – $115,709 USD Annually
• Actual base compensation within the identified range will vary based on factors relevant to the position.
• Bonus Potential: An incentive pay program offers payouts based on company performance, job level, and inidual performance.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – inidually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family.

Our comprehensive compensation plan incudes, the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce ersity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

Equal Employment Opportunity Statements

GM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. GM is committed to providing a work environment free from unlawful discrimination and advancing equal employment opportunities for all qualified iniduals. As part of this commitment, all practices and decisions relating to terms and conditions of employment, including, but not limited to, recruiting, hiring, training, promotion, discipline, compensation, benefits, and termination of employment are made without regard to an inidual’s protected characteristics. For purposes of this policy, “protected characteristics” include an inidual’s actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, lactation and related medical conditions), gender identity or gender expression, sexual orientation, weight, height, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. If you need a reasonable accommodation to assist with your job search or application for employment, email us at [email protected] or call us at 800-865-7580. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Licensing Support Administrator

Remote

Who We Are:

We are DotCom Therapy! Nice to meet you!

With our mission, we like to keep it short and sweet. We are making therapy available to everyone, everywhere, using the power of the internet.

What We Do:

DotCom Therapy has been a leader in pediatric teletherapy services since 2015. With our technology platform and our team of expert providers and pediatric clinicians we bring a passion to treating the whole child and helping them thrive. By removing location as a barrier, we can equalize access to quality support.

What You’ll Do:

You will be responsible for performing various administrative tasks for the licensing support team and performing various audits on licensure databases.

• • Follow up with providers on a consistent basis to ensure that licensure activities happen in a timely and efficient manner.
  • Performs basic administrative tasks including but not limited to, email management, licensure audits, calling various licensure boards, and systems management.
  • Monitors applications to ensure timely start dates and no lapses in enrollment.
  • Maintains copies and tracks current state licenses, current educator certifications, and school district clearances.
  • Routinely travels to the post office and/or various shipment facilities.
  • This position will be responsible for following up with providers and various regulatory agencies to ensure speedy and efficient processing of all required materials.
  • Other duties or projects as assigned.

Minimum Requirements:

• Proven customer service experience
• Excellent verbal and written communication skills
• Great attention to detail and organizational skills
• Excellent interpersonal, customer service, and collaboration skills
• Must have access to a quiet working space and stable internet

The on target earnings for this role are $35,000 – $40,000. Exact salary will ultimately depend on multiple factors, which may include the successful candidate’s skills, experience and other qualifications.

We are proud to be an equal opportunity workplace, committed to providing equal employment opportunities to all applicants and employees regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, medical condition, genetic information, military or veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state or local law.

DotCom Therapy is also committed to providing reasonable accommodations for qualified iniduals with disabilities, including disabled veterans. Please contact DotCom Therapy’s Recruiting team if you need a reasonable accommodation or any assistance completing any forms or to otherwise participate in the application process.

DotCom Therapy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant

• Administrative Support
• Work from Home
• Full-Time/Regular

Numotion aims to be the most responsive and innovative company to do business with. With more than 2,000 employees and over 140 locations nationwide Numotion is the premier mobility and rehab equipment supplier, and remains committed to a strong local focus. We are seeking an organized, motivated inidual to join our team.

Position Summary

An administrative assistant provides administrative support to Staff, Managers, Directors, and/or Vice Presidents. This position involves daily contact with both internal and external contacts, as well as exposure to sensitive confidential information. This position will also assist with scheduling and managing of workflow.

Responsibilities

• Manages calendar and schedules appointments.
• Sends out UPS mail for the payroll departments
• Screens incoming calls and correspondence and responds independently when possible.
• Arranges in-services, special events, conferences and national exhibits.
• Manages national meeting and exhibit hall, and negotiates contracts with associated vendors.
• Coordinates teleconferences.
• Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
• Reviews and submits monthly company credit card statements for Vice Presidents.
• Ensures work flow for managers in order to meet productivity needs.
• Communicates with companies and staff.
• Organizes and maintains file system, and files contracts, vendor agreements and other documents
• Copies and scans correspondence or other printed materials; files accordingly.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Reads and routes incoming mail.
• Assists other assistants in projects and events

Required Skills

Qualifications

• Associate’s degree in business or other related field required.
• Three to five years of office related experience in a similar sized organization is required.
• Minimum three years of experience in meeting or convention planning required
• Proficient in MS Office.
• Excellent attention to detail and organizational skills
• Ability to communicate professionally and effectively, both orally and in writing;
• Ability to work in a fast-paced environment and juggle multiple priorities.
• Able to think quickly, assess a situation and make a sound decision.
• Able to use technology to optimize efficiency and effectiveness.
• Solid critical thinking and problem solving skills.
• Assertive, self-directed; able to work without supervision.
• Ability to perform job with integrity and values consistent with the Numotion Mission.

At Numotion, we are committed to meeting the needs of those we serve, and our employees. Working for Numotion, you will receive a competitive wage and benefits, including medical, dental and vision insurance, short or long term disability, a 401 K plan and life insurance.

Numotion is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or disability status.

Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Title: Executive Assistant

Location: US

Remote-Work can be done in any state in the U.S. **Candidates located in the Pacific Time Zone highly preferred**

Primary Accountabilities:

• Intensive outlook calendar coordination and meeting and travel scheduling, prioritizing and communication

• Attend meetings, take notes, and distribute agendas and relevant documents

• Organize and schedule travel (including some international travel) special events, mailings, car services, etc.

• Understand and manage Executive Level Leadership needs and challenges for team

• Ability to communicate professionally and effectively by email, phone, and messaging

• Liaise and communicate with key stakeholders across the Company

• Facilitate in organizing and setting up meetings, including the preparation of required materials and technology, meals etc.

• Prepare and review expense reports in a timely fashion,

• Create, direct and/or review PowerPoint presentations and Excel spreadsheets as needed

• Proofreading/copy editing as needed

• Maintain technology tools and filing systems for Executive Team Support

• Build relationships with Leadership’s direct reports, HMH administrators and provide ad hoc support to various iniduals and/or teams

• Organize quarterly in-person and virtual weekly leadership team meetings

• Work closely with team members on departmental events and projects

• Additional support activities as business necessitates

• Work with facilities on office management related matters

• Work with IT, facilities, and HR for onboarding new staff

Skills & Competencies:

• Detail-oriented and thorough in execution

• Clear, succinct, and professional oral and written communication

• Ability to prioritize tasks effectively and develop and implement creative solutions and systems quickly

• Flexibility and adaptability to constantly changing environment and needs

• Possess a high energy level, integrity, and a strong work ethic

• Self-starter and pro-active approach to all tasks

• Calm demeanor and ability to manage stressful situations with grace and composure

• Highly collaborative problem-solving skills and enthusiasm for taking on new challenges

• Advanced knowledge of office technologies

Education & Experience:

• Bachelor’s/Associate’s Degree or equivalent experience

• Minimum of 3 years related work experience (5+ years related work experience preferred)

• Previous administrative experience in a professional and fast-paced environment

• Microsoft Office Suite (including: Word, Excel, PowerPoint) and deep engagement with Outlook

• WebEx and Concur

• Working knowledge and interest in budgets and general project management

Physical Requirements:

• Might be in a stationary position for a considerable time (sitting and/or standing)

• The person in this position needs to move about inside the office to access file cabinets, office machinery, etc.

• The person in this position may need to lift boxes or carry items related to events and catering

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer

• Must be able to collaborate with colleagues via face to face, conference calls, online meetings and travel up to 10% when needed

Salary: $30/hr. – $31.75/hr.

Virtual Assistant

This is a 1099 contractor role.

We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.

You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.

The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.

All applicants may be subject to a background check prior to an offer of employment or contract being issued.

BELAY Participates in E-Verify.

• Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?
• Are you looking for a position where you can genuinely own the flexibility of the role?
• Do you have a knack for being resourceful, helpful, and proactive?
• Do organization, planning, and problem-solving make you giddier than most people can understand?
• Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Title: Executive Assistant (12-Month Contract)

Location: Remote, USA

The opportunity

Unity Technologies is seeking an Executive Assistant to join our Global Desk team supporting executive leadership groups across business units. As a partner and first-line of communication with our leaders, you will work closely with company executives, fellow assistants, and employees from across the company to ensure a smooth and effective workflow for your Executive partners and their teams.

We are looking for a proficient administrative professional with stellar interpersonal demeanor, and desire to learn, collaborate and tackle problems! You will have the opportunity to collaborate with a centralized team of assistants in a remote setting, and demonstrate consistency in forming lasting partnerships across all levels to help enable the success of Unity’s executive leaders and the teams that they lead.

If you are passionate about problem solving, and want to provide detailed, timely, and empathetic support to a highly dedicated executive group, we want to talk to you!

What you’ll be doing

• Coordinate and lead all aspects of logistics for calendar management, conflicting priorities, event management, expenses and travel
• Plan and facilitate agenda and meeting objectives with little direction
• Strategically lead and prioritize personal and team tasks efficiently
• Collaborate with all levels of the organization, including executives, peers, as well as internal teams and external vendors
• Support and improve administrative processes and objectives aligned to business unit goals

What we’re looking for

• Consistent track record operating in hyper-growth environments, where establishing relationships has been critical to getting things done
• Excellent written and verbal communication including supporting internal team processes and knowledge delivery.
• High integrity and ability to maintain confidentiality of critical information with tact and excellent judgment
• Prior experience with travel, and expense reports that include transactions from multiple countries
• Proficiency in Google applications, MS Office Suite, Slack and learning new tools as needed.

You might also have

• Previous experience with high-level strategy, operations with executive administration
• Experience supporting cross functional initiatives, goal alignment, and succeeding in fast paced growing environments
• Diverse and open approach collaborating on team objectives

Relocation support is not available for this position. Work visa/immigration sponsorship is not available for this position.

Life at Unity

Unity (NYSE: U) is the world’s leading platform for creating and operating real-time 3D (RT3D) content. Creators, ranging from game developers to artists, architects, automotive designers, filmmakers, and others, use Unity to make their imaginations come to life. Unity is the foundation upon which the world’s most powerful digital content is created. Specifically, Unity’s platform provides a comprehensive set of software solutions to create, run and monetize interactive, real-time 2D and 3D content for mobile phones, tablets, PCs, consoles, and augmented and virtual reality devices.

*Note: Certain locations require a good faith disclosure of the base pay for the role. The actual base pay for the successful candidate may differ based on location and level.

Gross pay salary

$60,600$82,100 USD

Families & Workers Fund – Administrative Assistant

Remote

Full Time

Job Overview:

The Families and Workers Fund (FWF) seeks an Administrative Assistant to join our team.

The Administrative Assistant will support our overall organizational operations with a focus on administrative support to the Executive Director and Program Directors. The Administrative Assistant will have a deep commitment to equity and is highly organized with strong attention to detail and capable of effectively prioritizing and actioning a heavy stream of inbound requests.

About the Families and Workers Fund

The Families and Workers Fund (FWF) is a platform for collaborative action and a pooled $65 million+ fund supported by 25 erse funders working together to build a more equitable economy that uplifts all.

FWF was founded on the belief that the United States is experiencing a once-in-a-generation opening to advance economic security, opportunity, and mobilityespecially for those who have been most locked out of the country’s prosperity.

FWF deploys strategic and nimble grants, as well as targeted programs, community engagement, and partnerships, to leverage the possibility of this moment toward three longer-term impact goals:

• 21st Century Benefits: Reimagine and repair the public benefits systemsin particular, unemployment insurance and other benefits that help to propel economic security and mobilityby supporting the introduction of new technologies, delivery models, and policies to improve efficacy and access, and end racial, gender, and other disparities.
• Recover Up: Leverage new federal and employer investments and momentum to accelerate the delivery of career pathways and quality jobs to struggling workers.
• Activate Philanthropy: Catalyze strategic collaboration in philanthropy to advance a more equitable economy and grow the total amount of resources committed to good jobs and economic opportunity.

Across all of FWF’s work, the team prioritizes equity and dignityi.e., ensuring an approach is designed for and with the most impacted communities and centers their voices and leadershipas well as implementation excellence and potential for scale.

This enables FWF to work in ways that are both people-driven and data-driven and to break down silos. FWF supports grantees that share its values of equity and are also relentlessly focused on scale, such as by investing in strong tech systems, sustainable financial models, and healthy teams.

Responsibilities include but are not limited to:

Administrative Assistance to the Executive Director (50%)

• Handle the ED’s external and/or complex scheduling and actively manage her calendar to ensure high value time utilization. Brief/update the ED on upcoming meetings and ongoing obligations and deadlines. Occasionally attend key meetings with the ED to take notes or provide support.
• Help to prioritize inbound requests of the ED and ensure timely follow up of action items, including coordinating internal and external requests, managing review times, and prioritizing important deadlines.
• Provide occasional support to the ED on special projects, such as prospect research or workflow prioritization and tracking.
• Organize the ED’s travel arrangements, coordinate the preparation of briefing materials for ED’s travel or key events, and prepare expense reports.

Administrative Assistance to the Program Directors (40%)

• Support scheduling external, multi-stakeholder virtual and in person meetings, including circulating agendas and managing complex scheduling.
• Organize travel arrangements and submit expense reports, as needed.

Organizational Operations and Other Projects As Needed (10%)

• Contribute to meeting operations such as Board meetings, internal events, and external events. This may include coordinating scheduling, sending calendar invites, and distributing agendas.
• Contribute to event operations, such as team and Board retreats. This includes managing travel, accommodations, activities, and other logistics for entire organization.
• Manage relationship with translation and interpretation consultant including coordinating requests from staff.
• Support with in-person events, travel, and accommodations. Register for virtual and in-person conferences on behalf of staff.

Minimum Requirements:

• At least 2 years of experience in a relevant past role, such as administrative assistance or nonprofit operations.
• Excellent organizational skills. Flexible and able to multitask, with demonstrated resourcefulness in setting priorities.
• Some experience with data management and/or spreadsheet management.
• Strong communication skills (listening, verbal, and written).
• Ability to take initiative, work collaboratively, and build effective relationships with key stakeholders, FWF staff, Board of Directors, and external partners.
• Comfort working in a startup environment with many competing priorities and deadlines.
• Brings an intellectual curiosity to work, enjoying learning new things and pinch hitting for team members when needed.
• Values and seeks to advance ersity, equity, and inclusion in the workplace
• Proficient in Excel and Word and/or the Google Suite equivalents. Comfort learning and utilizing new technology that may help the team better administer or streamline our work. Knowledge of Google Apps, SurveyMonkey, and virtual meeting tools.
• Must be available to work US Eastern Time Zone 9 am ET to 5 pm ET
• Must have regular and dependable internet access.

Desired Qualifications:

• Understand the issues the Families and Workers Fund impacts – including economic opportunity, economic justice, job quality, and/or public benefits deliverygained through education and training, professional experience, and/or lived experience.
• Experience with the economic opportunity field, philanthropy, and/or the nonprofit sector.

The Families and Workers Fund honors many forms of education, knowledge, and skills. Experience may include but is not limited to: one completed semester of formal study in any of the areas above; hands-on experience producing key deliverables; proven ability to synthesize a large amount of complex information; volunteering/working with workforce development organizations.

Salary, Benefits, Location, and Eligibility

• Benefits, including 100% employer paid medical, dental, and vision plan , generous paid time off, remote work stipend, and matching retirement plans.
• This position is housed within the Amalgamated Charitable Foundation, the sister philanthropy to Amalgamated Bank and headquartered in Washington, DC.
• This opportunity is a remote position open to all candidates eligible to work in the United States and able to work in the US Eastern Time Zone.
• Full time, non-exempt
• Salary: $60,000 to $70,000 commensurate with experience.

Travel Requirements

This role will require some domestic travel (approximately four trips per year), such as to support board meetings, team retreats, and other key events.

Executive Assistant

• LONDON
• REMOTE
• EXECUTIVE OFFICE
• FULL-TIME

Join Chainlink Labs, a leading decentralized oracle network company, as an Executive Assistant to provide comprehensive support to our esteemed Engineering executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our Engineering team during our fast-paced, high-performance journey.

Responsibilities of this Role

• • Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
  • Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
  • Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
  • Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
  • Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
  • Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• • Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
  • Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
  • Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
  • Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
  • Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
  • Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite’s schedule and business obligations.

Our Principles

At Chainlink Labs, we’re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizationsfrom global enterprises to projects at the forefront of the blockchain economyto deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

Executive Assistant – Supporting C Suite

UNITED STATES – REMOTE

INFRASTRUCTURE

FULL TIME

REMOTE

At Bluesight, our mission is to create groundbreaking medication intelligence solutions that increase efficiency, safety and visibility for health systems and pharmaceutical manufacturers. We empower our customers to deliver the right medicine to the right patient at the right time, every time. We are a high growth healthcare information technology company with a start-up ‘vibe’ but over 2,000 customers tracking medications using our proven solutions.

About The Job

In this role, you will support and assist the CEO and other senior executives to maximize effectiveness of the leadership team. You will partner across Bluesight to support key initiatives and cross-functional activities for the executive office. You will be responsible for managing organizational processes and driving stakeholder alignment. If you are a highly organized self-starter that works with a sense of urgency and humor this could be a great opportunity for you.

Some of what you will do:

• • Manage calendar, schedules and prioritize appointments, ensuring meetings, deadlines, presentations and other duties are carried out seamlessly
  • Prepare expense reports as required; follows policies and procedures, resolves accounting inquiries
  • Draft/edit/prepare correspondences/presentations, ensuring proper grammar, spelling, formatting/visual design
  • Coordinate special events and leadership team meetings including scheduling, vendor selection, catering, room set-up, etc.
  • Provide meeting support to include drafting presentations, agenda creation, scheduling and taking meeting minutes
  • Handle special projects and ad hoc requests as they arise
  • Support and organize strategic initiatives across multiple teams
  • Communicating on behalf of the leadership and providing critical strategic context to build stakeholder alignment
  • Measuring progress of internal goals and strategies through KPIs and OKRs
  • Other duties and special projects as assigned.

What you bring to the role:

• • Bachelor’s degree, or equivalent experience
  • Ability to demonstrate discretion and maintain confidentiality
  • 4+ years of administrative, analyst, and / or project management experience
  • Previous experience providing support to multiple executives
  • Advanced skills in Google Workspace, and / or Microsoft Office suite
  • Experience in managing multiple priorities, administrative coordination, and logistics
  • Well-organized, detail-oriented, ability to multi-task with great follow-up skills
  • Strong written and verbal communication skills
  • Experience in high growth, fast-paced environments, SaaS company preferred
  • Proven ability to handle multiple projects and workstreams simultaneously and manage complex systems
  • Strong problem-solving skills with the ability to simplify processes
  • Proven ability to be successful in a remote work environment
  • Occasional travel is required

This position is a remote position and open to applicants in the continental United States.

Why Bluesight?

Bluesight’s culture is built on innovation and teamwork. There’s room to grow and opportunities to take initiative. You will partner with sharp, motivated teammates looking to disrupt a massive industryand have fun doing it. We truly believe that where you work and what you do matters. Join us as we revolutionize the hospital pharmacy landscape!

-Competitive salary

-Time off when you need it unlimited vacation days!

-Generous insurance coverage

-401k program with a company match

-Fun, collaborative culture!

EOE AA M/F/VET/Disability

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, religion, color, national origin, sex, protected veteran status, disability, or any other basis protected by federal, state or local laws.

Executive Assistant & Operations Coordinator

REMOTE

United States Operations Full time

OVERVIEW

Description

ConvertKit is a creator marketing platform built to empower creators to earn a living online. We help them own their audience and turn fans into customers. For makers, authors, chefs, musicians, athletes, and anyone else making a living by creating the culture we all love, there isn’t a better tool for reaching inboxes. More importantly, there isn’t a team more committed to helping creators earn a living doing work that matters.

We’re on a mission to help creators earn $1 billion using our SaaS marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, that 25,000+ creators use to earn a living, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team.

The role

We’re looking for an experienced executive assistant to support our VP of Operations and broader operations team, helping with a variety of projects both big and small.

As a strong candidate, you have significant experience as an executive assistant for companies that are moving quickly OR experience in comparable roles, like project management. You thrive with complete autonomy and are particularly good at building systems, managing moving schedules, and building strong relationships with peers, leadership and cross-functional teams. You’re highly empathetic; able to understand the needs of others and proactively meet those needs without being asked. You get satisfaction from managing projects that maintain business requirements and mitigate risk. And you do all of this while helping ConvertKit build a healthy culture for our incredible team.

We’re looking for someone with a passion for supporting ConvertKit’s team, culture, and the systems that keep ConvertKit running. The right person for this role will collaborate with the VP of Operations and broader Ops team on a variety of projects; manage and streamline current and future systems; help us maintain compliance; and provide support with communication, scheduling, reporting, and more.

The person for this role is detail-oriented, a team player, and efficiency enabler. You’re a master of change-management and you don’t mind managing a variety of schedules, tasks, and projects all in the same day.

As part of the Ops team you will:

• Learn about the Operations team – our shared goals and priorities – and have an opportunity to collaborate with your teammates on shared initiatives that support the broader team
• Create leverage in your role to help the Ops team remain small and effectively serve a growing team
• Jump in and help out with a variety of projects and tasks across Ops – from finance, to legal, to people ops

As the Executive Assistant to the VP of Ops you will:

• Learn the intricacies of operations at ConvertKit – including GDPR, finance, people ops – so you have context and can help streamline projects, communication, and/or support projects in those domains
• Act as an ambassador for the VP of Ops and the Operations team, cultivating trusted relationships with key stakeholders and communicating on your VP and team’s behalf
• Manage effective workflow for – and execute on – a variety of contract needs across the company
• Help with scheduling and calendar management, optimizing calendars to help the VP have focus time
• Book travel, including proactive research and planning for meetings with customers, colleagues, and other strategic connections for our leaders
• Effectively administer tasks like tracking expenses and managing email inboxes
• Manage a variety of research projects in scope and topic, compiling your findings in a clear and digestible format
• Assist with bi-annual board prep and Executive review sessions
• Handle key business metrics and manage documentation, meeting agendas, and updating reporting tools
• Partner with the Ops team on culture-building projects across the company, from book clubs to podcasts
• Document and streamline different ops systems to educate others and assist with future training
• Other duties and responsibilities as assigned

Requirements

• Detail-oriented
• Can take a project, ask a few key questions, and see it through to completion, while keeping your time updated on progress along the way
• Interested in learning about the ConvertKit business
• Able to work 8:00am to 5:00pm MT hours

A successful candidate will have a combination of the following

• 3-5 years as an executive assistant OR equivalent experience in operations (People Operations, HR, Finance, etc.)
• Enthusiasm and belief in the ConvertKit mission
• Excellent computer and research skills (Mac/iOS preferred)
• Comfort with data, metrics, and creating reports
• Strong skills in writing, scheduling, organization, time management, and travel logistics
• Thoughtful, direct, and kind communication skills, both verbal and written
• Strong project management skills – you’re not afraid of tight deadlines, you keep your work organized and outcome-focused, and you’re a pro with time management
• Comfort handling confidential and highly sensitive information with discretion
• A calm, professional, and approachable demeanor when handling sensitive issues or tricky changes in priority
• Comfort making adjustments and changes on the fly with a positive, collaborative attitude
• Strong social and emotional intelligence – you enjoy cultivating relationships with all types of people
• Adaptable and flexible – you’re comfortable handling miscellaneous projects and duties as needed

Benefits

ConvertKit has standardized salaries based on position, no matter where you live. For this role, we’re hiring at a level 3 ($100,000). Level is determined based on experience and our interview process.

Other benefits include:

• Profit Sharing
• Four weeks paid vacation per year
• $1,000 yearly vacation bonus for taking five consecutive days of vacation, fully unplugged from work
• Equity in ConvertKit – when you join and when you help us hit company targets
• 401k with a 5% match
• 10 paid holidays a year
• Two weeks of paid sick + mental health and wellbeing time per year
• Up to six weeks of paid bereavement leave, medical leave, and disaster after six months of employment, two weeks of each paid leave in your first six months
• 12 weeks paid parental leave and flexible scheduling in your child’s first year
• $3,000 annual childcare benefit
• Monthly medical benefits up to $1,750 a month toward premiums. Dental and vision premiums covered 100%
• Gender-affirming benefits
• $4,000 equipment allowance for your first two years, $3,000 budget every following two years (US employees only)
• $3,500 annual learning & development budget
• Four-week, paid sabbatical after five years with the team

How to Apply

We know that most people hate interviewing (we relate!). We aim to make it as good of an experience as we can, and part of that includes keeping you informed during the process. You’ll hear from us either way within 2 weeks of submitting your application.

Here’s what you can expect from our hiring process:

1. 30 min phone screen with Recruiter
2. 45 min Hiring Manager screen
3. Complete a short homework assignment
4. 60 min technical interview to discuss you relevant knowledge and experience
5. 60 min culture contribution interview

To get started, complete this application, including answers to the questions on the next page. We read every single application, and your responses to our application questions help put your experience into context, and help set you up for success during our initial review process.

ConvertKit is an equal opportunity employer. We value ersity in all of its forms, and we hire the best person we can for each role, no matter your personal background. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply.

Title: Executive Assistant

Location: United States

• Employees can work remotely
• Full-time
• Employee Status: Regular
• Role Type: Home
• Job Posting – Salary Range: $52,807 – $91,533
• Department: Administration & Office Support
• Schedule: Full Time

Company Description

Experian is the world’s leading global information services company, unlocking the power of data to create more opportunities for consumers, businesses, and society. For five years in a row, we have been named in the Top 100 World’s Most Innovative Companies by Forbes Magazine. Fueled by best-in-class data and innovative technology we help businesses and consumers make smarter decisions and create a better tomorrow.

Job Description

This role will support our Experian Software Solutions (ESS) business. ESS is responsible for building an innovative and market leading global portfolio of software products, focused on Analytics, Decisioning and Fraud use cases. ESS software unlocks the value of data for our clients.

This is a US based, 100% remote position.

The Executive Administrative Assistant will provide executive level administrative assistance in a fast-paced environment and will also work very closely with all other executive management support staff. The Executive Administrative Assistant support responsibilities include, but are not limited to, the following:

• Responsible for the planning and coordination of meetings involving staff, in-person or telephonic, including preparing and organizing all arrangements relating to the meeting location, materials, meals and conference call lines as needed. Create itinerary and document detail in Outlook.
• Effectively utilize travel and meeting policies and procedures to complete all aspects of travel (flights and transportation and hotel accommodations), both domestic and international, meeting arrangements.
• Successfully manage the day-to-day calendaring and domestic/international travel arrangements.
• Deliver effective communication and establish professional relationships with staff, external vendors and customers.
• Receive and manage incoming telephone calls/emails and requests in a timely matter. Will require the ability to resolve any routine to moderately complex inquiries and knowledge of when to escalate to the attention of the Executive.
• Coordinate quarterly All Team meetings which includes ordering necessary supplies, video conference equipment set up for offsite attendees, consolidating PowerPoint presentation, scheduling of presenters and necessary refreshments.
• Take meeting minutes and assist in tracking action items from meetings when requested.
• Process expense report(s).
• Maintain distributions lists and organization chart(s).
• Format and edit letters, reports and presentations and all other correspondence from draft state to final draft.
• Order office supplies including business cards for executive(s) as needed.
• Assist with department new hire set up: equipment ordering, office supplies, profile set up, onboarding meetings (travel profile, expense reports, Oracle set-up, education express, Amex card and mobile phone if required).
• Build relationships with other Executive Assistants Act as a backup for other Executive Assistants as needed.
• Other duties as needed.

Qualifications

• 7+ years of executive-level administrative support experience required. Bachelor’s Degree preferred but not required.
• Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company staff.
• Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive.
• Advanced level experience with MS Office, especially Outlook, Word, Excel and PowerPoint and managing busy executive schedule(s).
• Effective written and verbal communication skills needed to work effectively across departments and external partners/vendors and customers.
• Confidentiality is a MUST.
• Extreme organizational and efficiency skills are critical; there will be urgent items to manage such as travel and scheduling changes.
• Hours for the role are ideally 8:00 AM to 5:00 PM but there is some flexibility *Being flexible to meet the day to day needs is very important. Some OT is required.
• Exceptional organization and prioritization skills.

Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, inidual pay is determined by work location and additional factors such as job-related skills, experience and education. This position is also eligible for a variable pay opportunity and a comprehensive benefits package which includes health, life and disability insurance, generous paid time off including paid parental and family care leave, an employee stock purchase plan and a 401(k) plan with a company match.

Technical Team Executive Assistant

• Engineering Administration
• Remote job

Job description

About the Company

Headquartered in West Sacramento, Origin Materials is the world’s leading carbon negative materials company. Origin’s mission is to enable the world’s transition to sustainable materials. Over the past 10 years, Origin has developed a platform for turning the carbon found in non-food biomass into useful materials, while capturing carbon in the process. Origin’s patented drop-in core technology, economics and carbon impact have been validated by trusted third parties and are supported by a growing list of major global customers and investors. Origin’s first plant, located in Sarnia, Ontario Canada is expected to be operational in 2023 with a second, full-scale commercial plant expected to be operational by 2025 and plans for additional expansion over the next decade. For more information, visit www.originmaterials.com.

Origin Materials believes in protecting its employees and the community and, as such, requires employees who come on site to be vaccinated against COVID-19. Origin provides reasonable accommodations in accordance with applicable federal, state, and local laws.

Our People

We believe that ersity and inclusion among our teammates is critical to our success and we seek to recruit, develop and retain the most talented people from a erse candidate pool. When you take a job at Origin, you do more than switch companies or advance your career. You become part of the Origin community: an inclusive group of hardworking, uniquely talented people who drive innovation.

Benefits and Perks

• You will work with great people. You will be joining a close-knit group of A+ players who like to hustle, create, and work hard because we believe in Origin’s mission: to enable the world’s transition to sustainable materials.
• You will make a difference. We’re working on big things, so every person can make make an impact.
• You will grow. There are endless opportunities at Origin to learn and improve. You’ll be surrounded by great minds and presented with big challenges. And you and your teammates will support one another in overcoming those challenges.
• You will enjoy excellent benefits. We offer a wide range of insurance including Medical and Dental, Vision, Disability, and Life, as well as a 401k, EAP, and generous leave.
• You will have flexibility. We don’t believe in one size fits all when it comes to work location and schedule. We care about safety and efficiency so work where and when you are at your best. While we try to be as flexible as possible and allow our team to work various hours in various locations, some positions do require daily, onsite work. Also, we recognize our team works hard so we want you to take time off when you need it. That’s why we have a flexible time off policy.

Requirements

About the Position

• The primary role of the Executive Assistant is to support a subset of the Technical Team Executives in communicating (internal and external), optimizing their time efficiency (for example, priorities, calendar and appointments) and orchestrating the many facets of the their day-to-day activities including travel and meeting minutes.
• The roles of the Technical Team Executives are intimately mixed with that of the remainder of the executives and Co-CEO so the secondary aspect of the EA role is to help the wider Technical Team and Co-CEO coordinate both internally and externally, for example by arranging meetings.
• The EA role is focused on increasing the efficiency of the Technical Team Executives which can also be achieved by assisting the Technical Team as a whole. Therefore the EA role is concerned with efficiency, accuracy, quality and, above all, discretion.
• Effective EAs are frequently described as personable, accessible and efficient. The Technical Team EA will report to the VP of Engineering.

You will be responsible for:

Time Management of the Tech Team Executives

• The role helps to ensure the maximum time-efficiency of the Technical Team Executives. A close relationship with each develops a thorough understanding of their priorities, preferences and methods of working. This enables the EA to anticipate and orchestrate their daily activities to maximum efficiency by optimizing calendars, scheduling meetings, organizing travel and many other aspects.

Communication

• When directed, the EA represents the Technical Team Executives, both internally and externally. Whether dealing directly with colleagues or 3rd parties, organizing internal or external events, sending or making personal emails and phone calls or writing documents on their behalf, the EA is focused on accuracy, professionalism and courtesy.

Information Creation and Organization

• The EA creates, manages and stores a lot of business-critical information on behalf of the Technical Team Executives. Whether by creating reports, taking minutes at meetings, email management, general document management or generating expense reports, the EA is concerned with 1st time accuracy, efficiency, logical organization and best practice.

Technical Team Team Responsibilities

• While the function of this role is not primarily an EA to the whole team, the inidual in the EA role possesses organizational skills and a unique network of internal and external contacts that can add significant efficiency to the whole Technical Team and therefore increase time-efficiency of the Technical Team Executives; examples of this include
  • organization of internal and external meetings that are complex or with a large number of attendees
  • collation and organization of team information (such as databases)
  • liaising with 3rd parties such as senior members of customer or supplier organizations

Specific Responsibilities Include:

• Scheduling and coordinating meetings, conference calls and events with internal and external parties, making all required arrangements
• Calendar management
• Email management
  • Responding on his/her behalf when appropriate
  • Bringing items to his/her attention
• Scheduling and managing foreign and domestic travel arrangements
• Submitting and reconciling expense reports
• Assistance with document management
• Active time and resource management
• Sitting in on meetings as needed, takes notes and synthesizes information
• Completing various writing projects for executive
• Project participation/management
• Organizing internal and external onsite visits
• Flexible hours as dictated by the needs of business for projects and meetings.
• Managing sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

About You

You:

• Have a professional demeanor
• Are personable
• Keep confidence in personal communication
• Are highly organized and efficient
• Are IT literate (including Word, Excel, GMail, Google Calendar and other collaborative platforms that may include Zoom, Teams, Quip, Box and others)
• Have excellent spoken and written English (other languages may be beneficial)

ADMINISTRATIVE SPECIALIST

WRI UNITED STATES

Administrative

Support Washington, DC, United States

This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

As the world’s largest economy and the number-one historical emitter, the U.S. carries enormous influence as to whether climate challenges can be successfully addressed. WRI works at the federal, state, local, and corporate levels to develop solutions to the most pressing environmental challenges. We conduct rigorous, peer-reviewed research and convene stakeholders from the public and private sectors to identify practical solutions. The United States needs an all-hands-on-deck approach to addressing the climate crisis. WRI is working to advance climate action on all levels of government and in high-emitting sectors to raise climate ambition through policy and economic recovery legislation. WRI also helps states, cities, corporates and other large buyers accelerate the transition to a clean energy future. WRI focuses on addressing market barriers to clean energy, accelerating the transition to renewable resources and advancing innovative solutions for a low carbon grid. Job Highlight: In this role, you will provide executive support to the WRI-U.S. Director, the Director of Industrial Innovation and Carbon Dioxide Removal, and the Director of US-International Engagement. Your specific responsibilities will include: calendar scheduling, travel support, timesheet and expense management, event coordination, and other tasks as assigned. You will provide administrative support to the WRI-US Director and two other members of the WRI-US leadership team. You will function as a close partner to the WRI-US Director, proactively resolve issues, and ensure preparation for upcoming travel, events, and commitments, while also supporting the development, communications, and cohesion of the WRI-US team. You will be supported by the WRI-US operations team and the WRI-US Deputy Director. This position requires excellent attention to detail, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook. This is an excellent position for someone seeking to gain experience in research and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. You will also coordinate program needs such as monthly calls, day-to-day scheduling, and program events. This role includes working with the WRI-US Director to manage their calendar and to support preparations for meetings and presentations as needed. What will you do: Executive Support to WRI-US Director (50%):

• Manage the WRI-US Director’s daily calendar and coordinate scheduling of internal, external, and team meetings; support agenda planning and meeting preparation; email prioritization and other administrative support
• Plan and make travel arrangements, and prepare and monitor expense reports
• Coordinate and schedule meetings among project teams and support regular WRI-US team meetings
• Assist with the WRI-US internal web presence for effective team communications
• Assist with team file management to enhance recordkeeping and streamline collaboration
• Provide support for external and internal events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials
• Support in-person team gatherings, including an annual program convening, by planning and implementing logistics
• Keep minutes at internal/external events and meetings
• Coordinate recruitment and manage on-boarding of new staff members
• Support project teams, US directors, and the US program with administrative tasks, office support, personnel support, guiding staff on internal procedures and systems, as needed

Leadership Team Administrative Support (50%):

• Provide travel and scheduling support to the Director of Industrial Innovation and Carbon Removal and the Director of US-International Engagement as needed
• Provide other administrative support to the Director of Industrial Innovation and Carbon Removal including task management and managing external communications
• Provide logistics support for external and internal events, workshops, and conferences held by the US-International Engagement team that include senior participants from the US, China, EU, and India. This might include coordinating A/V and catering preparation, participant and speaker coordination, and preparing event materials

What will you need:

• Education: Bachelor’s degree, preferably in a related field or with professional work to demonstrate the relevance of that experience. Excellent academic record preferred
• Experience: Minimum of 2 year of relevant, full-time work experience
• Ability to manage multiple priorities and work under pressure with tight deadlines
• Flexible and capable of working with minimal direction and supervision
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Attention to detail
• Strong interpersonal skills that support problem-solving and fosters trust and reliability
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook) and web-based communications and applications (Microsoft Teams, Asana)
• Strong organizational, coordination, and project management skills, using web-based tools like Asana to foster transparency and internal communications
• Excellent attention to detail, and ability to prioritize senior leadership needs and communications
• Excellent writing, editing, and oral communication skills
• Commitment to WRI’s mission and values
• US work authorization is required for all WRI-US opportunities

Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter by the date of August 18, 2023. You mustapply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put ersity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all ersity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.

Digital Social Copywriter

Administrative Support

Washington, DC, United States

This position is remote-eligible and only for consideration within the United States where WRI is state registered. Existing work authorization is required at the time of application submission for the US. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

As the world’s largest economy and the number-one historical emitter, the U.S. carries enormous influence as to whether climate challenges can be successfully addressed. WRI works at the federal, state, local, and corporate levels to develop solutions to the most pressing environmental challenges. We conduct rigorous, peer-reviewed research and convene stakeholders from the public and private sectors to identify practical solutions. The United States needs an all-hands-on-deck approach to addressing the climate crisis. WRI is working to advance climate action on all levels of government and in high-emitting sectors to raise climate ambition through policy and economic recovery legislation. WRI also helps states, cities, corporates and other large buyers accelerate the transition to a clean energy future. WRI focuses on addressing market barriers to clean energy, accelerating the transition to renewable resources and advancing innovative solutions for a low carbon grid. Job Highlight: In this role, you will provide executive support to the WRI-U.S. Director, the Director of Industrial Innovation and Carbon Dioxide Removal, and the Director of US-International Engagement. Your specific responsibilities will include: calendar scheduling, travel support, timesheet and expense management, event coordination, and other tasks as assigned. You will provide administrative support to the WRI-US Director and two other members of the WRI-US leadership team. You will function as a close partner to the WRI-US Director, proactively resolve issues, and ensure preparation for upcoming travel, events, and commitments, while also supporting the development, communications, and cohesion of the WRI-US team. You will be supported by the WRI-US operations team and the WRI-US Deputy Director. This position requires excellent attention to detail, good understanding of team dynamics, strong time and priority management abilities and an optimistic outlook. This is an excellent position for someone seeking to gain experience in research and project management in an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. You will also coordinate program needs such as monthly calls, day-to-day scheduling, and program events. This role includes working with the WRI-US Director to manage their calendar and to support preparations for meetings and presentations as needed. What will you do: Executive Support to WRI-US Director (50%):

• Manage the WRI-US Director’s daily calendar and coordinate scheduling of internal, external, and team meetings; support agenda planning and meeting preparation; email prioritization and other administrative support
• Plan and make travel arrangements, and prepare and monitor expense reports
• Coordinate and schedule meetings among project teams and support regular WRI-US team meetings
• Assist with the WRI-US internal web presence for effective team communications
• Assist with team file management to enhance recordkeeping and streamline collaboration
• Provide support for external and internal events, workshops, and conferences through A/V and catering preparation, participant and speaker coordination, and preparing event materials
• Support in-person team gatherings, including an annual program convening, by planning and implementing logistics
• Keep minutes at internal/external events and meetings
• Coordinate recruitment and manage on-boarding of new staff members
• Support project teams, US directors, and the US program with administrative tasks, office support, personnel support, guiding staff on internal procedures and systems, as needed

Leadership Team Administrative Support (50%):

• Provide travel and scheduling support to the Director of Industrial Innovation and Carbon Removal and the Director of US-International Engagement as needed
• Provide other administrative support to the Director of Industrial Innovation and Carbon Removal including task management and managing external communications
• Provide logistics support for external and internal events, workshops, and conferences held by the US-International Engagement team that include senior participants from the US, China, EU, and India. This might include coordinating A/V and catering preparation, participant and speaker coordination, and preparing event materials

What will you need:

• Education: Bachelor’s degree, preferably in a related field or with professional work to demonstrate the relevance of that experience. Excellent academic record preferred
• Experience: Minimum of 2 year of relevant, full-time work experience
• Ability to manage multiple priorities and work under pressure with tight deadlines
• Flexible and capable of working with minimal direction and supervision
• Strong process orientation with sensitivity to quality, timelines, and organizational systems
• Attention to detail
• Strong interpersonal skills that support problem-solving and fosters trust and reliability
• Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook) and web-based communications and applications (Microsoft Teams, Asana)
• Strong organizational, coordination, and project management skills, using web-based tools like Asana to foster transparency and internal communications
• Excellent attention to detail, and ability to prioritize senior leadership needs and communications
• Excellent writing, editing, and oral communication skills
• Commitment to WRI’s mission and values
• US work authorization is required for all WRI-US opportunities

Potential Salary: Salary range is between 57,000 and 64,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter by the date of August 18, 2023. You mustapply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put ersity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all ersity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.

Administrative Assistant (Remote)

at Cranial Technologies (View all jobs)

Remote

We have an exciting opportunity for a bright and driven Administrative Assistant in our Medical Billing & Insurance department. If you thrive in a fast-paced environment and excel at providing excellent customer service, this position is for you!

The ideal Administrative Assistant is someone who enjoys working in a dynamic, ever-evolving environment, loves to learn new things, and enjoys collaborating with families and team members to provide the best possible treatment outcomes for the infants we treat. This is an excellent opportunity for someone who is organized, personable, and is interested in growing with our Cranial Tech team!

Cranial Technologies manufactures the DOC Band, a customized medical device that reshapes babies’ heads. We’re looking for someone who shares our passion for changing babies’ lives every day. In turn, we provide a strong collaborative culture where everyone’s contribution is valued.

Requirements

• High School Diploma
• Minimum 1 year of administrative experience in a professional office setting
• Tech savvy inidual with proven software proficiency
• Warm, empathetic, and professional in communication style over the phone and with team members
• Ability to learn new things quickly and apply them in a fast paced, ever-evolving environment
• Strong organizational skills

Benefits Package for Cranial Technologies:

• Medical and Dental Insurance
• 401k Retirement Plan
• 3.5 Weeks Paid Time Off plus 7 company-paid Holidays
• Life Insurance
• Short/Long Term Disability Insurance
• The pay range for this position is $16 – $17 per hour. Pay is dependent on the applicants relevant experience.
• $1,000 Sign-On Bonus

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

You will receive a confirmation email stating your application has been submitted. Once your application has been reviewed, you should receive an update on your status via email. Please keep an eye on your spam and junk mail. Please no phone calls regarding the position.

If you are unable to submit your application, please email the recruiting department at [email protected] for assistance.

Title: KHE Business Office Assistant

Location: Remote/Nationwide USA

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Business Office Assistant will be responsible for the accurate and timely processing of student account ledger transactions. The ideal inidual for this position will have experience working in a high volume transactional environment, researching account issues and delivering based on established service level agreements. This position will work closely with other cross functional departments within the organization to resolve outstanding student account issues.

Key Job Responsibilities:

• Run daily student status change report and process the appropriate drop calculations.
• Run and review the weekly credit balance report and ensure all credits are refunded.
• Process write-offs per the company’s bad debt policy and prepare the necessary reporting weekly for Student Accounts.
• Review student eligibility and apply the applicable scholarships and/or discounts to the student ledger.
• Post cash receipts to the student ledger card and prepare the daily cash activity reconciliation of receivables for management review.
• Review and batch daily scheduled stipends to ensure the timely processing of TIV credit balances.
• Post tuition and fees to the student ledger and perform the necessary audits to ensure all charges are accurate.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor’s Degree in Business, Accounting or Finance
• 3-5 years’ related experience in Accounts Receivable, Accounts Payable, Billing, Invoicing, or Customer Service
• Excellent verbal and written communication skills
• Excellent time & task management skills
• Ability to effectively multi-task
• Working knowledge of Windows and Mirosoft Office products.
• Must have a working knowledge of Excel and the abliity to perform basic formulas within Exce
• Must have experience in high volume transactional environment with attention to detail and accuracy
• Strong customer services skills with the ability to handle complex student account issues
• Ability to effectively handle multiple situations simultaneously, and to work independently or as part of a team

Preferred Qualifications:

• Experience working in a college or university environment
• Familiarity with higher education and financial aid regulation

We offer a competitive benefits package including:

Remote work providing flexible work/life balance

Comprehensive Retirement Package including 401K company match and two pension programs Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members Competitive health benefits and new hire eligibility starts day-1 of employment Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) ersity and inclusion day to participate and give back to our local communities And so much more!

#LI-Remote

This position is a Salary Grade A

Project Administrator

ID: 2023-5969

Job Locations: US

Category: Project Management

Type: Full Time

Overview

Position: Project Administrator

Location: Remote

Seeking a highly skilled, driven, detailed, motivated, and well-spoken Project Administrator to work alongside equally matched Project Managers within the Corporate Project Management ision at New American Funding. This is an excellent opportunity for a candidate looking to further their skills in the project management field and wishes to collaborate with brilliant iniduals working to achieve/develop new goals and ultimately reach new levels of success.

This inidual will need to be very detail oriented, and have an initial understanding of project management methods and methodologies, be able to collaborate/assist the Corporate Project Management ision on multiple projects and ideas, help take on the responsibility of helping the Project Management team plan and help to execute projects to achieve business goals, help in the creation of project plans, track team’s progress against that plan, and help to remove any barriers that might prevent a team from being successful all while maintaining an upbeat and can do attitude. As team members, it is imperative that they promote a culture of teamwork, collaboration and success.

Starting Salary – $24.04/hr

Responsibilities

Essential Duties and Responsibilities include the following in addition to routine daily duties. Other duties may be assigned.

• Provide administrative and clerical support to Project Managers and project team members
• Maintain project documentation, including organizing files and records
• Schedule meetings, appointments, and conference calls for the project team
• Prepare and distribute project-related correspondence, such as memos, letters, and emails
• Assist in researching information and gathering data needed for the project
• Act as a liaison between the project team and other stakeholders, ensuring effective communication
• Track project milestones, deliverables, and deadlines
• Provide support during project implementation and closeout as needed
• Ensure proper filing and organization of project-related documents and materials
• Handle inquiries from team members and other stakeholders, providing excellent customer service
• Setting up meetings, capturing project requirements and risks, documenting meeting minutes, maintaining and updating project tasks/actions accordingly, and creating project workflows
• Prepare and provide documentation for project teams and stakeholders
• Ensuring that the highest quality standards are met

Qualifications

1. Initial knowledge of commonly used terminology, concepts and practices and procedures within the mortgage industry
2. Highly detail oriented/proactive/self-directed
3. Proven experience in an administrative or project support role
4. Good communicator
5. Strong internal and external customer focus
6. Ability to deal with ambiguous situations
7. Must have demonstrated ability to collaborate and work well with others
8. Excellent verbal and written communication and listening skills
9. Initial knowledge of Project Management principles, documents, and plans
10. Good facilitation and analytical skills
11. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
12. Ability to quickly gain the technical, behavioral, and contextual elements of a project
13. Good business writing and math skills

Desired Education/Experience:

Bachelor’s Degree; at least two years’ experience in this field of work is preferred.

Other Duties: This job may require frequent sitting or standing for extended periods of time. This job profile is not intended to be an all-inclusive list of job duties and responsibilities, as one may perform additional related duties as assigned to meet the needs of the organization.

Work Authorization: Must be able to verify identity and employment eligibility to work in the U.S.

[EOE/M/F/D/V. Drug-free workplace.]

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. Must be able to lift up to ten pounds. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a keyboard; and to verbally communicate to exchange information. VISION: See in the normal visual range with or without correction. HEARING: Hear in the normal audio range with or without correction.

Meetings Coordinator

ID:1319

Department:Meetings

Location:Remote

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Do you like to travel? Want to join a dynamic team that leads the planning process for meetings that informs the public about the importance of physics? Then joining the APS Meetings Department, which hosts annual meetings attended by thousands of physicists, scientists, and journalists as the Meetings Coordinator is ideal for you. This position requires an inidual with a passion for great customer service who is seeking the opportunity to work in an exciting and fast-paced professional environment.This position will be responsible to assist in planning and management of APS General Meetings, Divisional Meetings, Section Meetings, and other meetings as required. This will include, but not limited to supporting the development and implementation of planning, budgeting, event marketing and communications, and on-site management. This position will work with the APS Senior Meetings Manager to support all the meeting functions as necessary. Ability to travel is required to assist with on-site execution of meetings. Join us for an exciting and fast-paced environment, by working as a Meetings Coordinator. Come assist in planning and managing APS meetings. Apply today!

Position may require up to 30% business travel annually to attend meetings and events as directed by supervisor.

The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. This position could require at times in office work, travel to various geographic events and meeting attendance as instructed by your Supervisor. APS values ersity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Assist in planning and management of APS in-house and off-site meetings
• Assist with the development and implementation of event plans and timelines and input of tasks and assignments in Asana
• Tracks tasks and goals in Asana to connect and stay on target with internal and cross departmental teams.
• Update meetings calendar as well as meetings web information.
• Assist with preparation of post-conference reports
• Provide administrative support
• Serve as meeting minutes scribe for the COSM Meetings
• Supports maintaining meeting supplies inventory. Ensures orders are placed to maintain correct inventory.
• Assists with shipping of Meetings Department and Membership materials to and from meetings including tracking, claims and billing
• Participates in pre-production planning meetings and execution with the meeting organizers and internal departments.
• Manages meetings as assigned
• Other duties as assigned.

Education: High School diploma or equivalent required.

Experience, Knowledge, Skills, and Abilities:

• Minimum of 2 years experience commensurate with work.
• Must be coachable and teachable, a team player with a willingness to share information.
• Must be capable of multitasking in a high-volume environment and have the ability to effectively manage time, prioritize tasks and work within deadlines.
• Ability to work under pressure and to adapt quickly to changing schedules.
• Must be well organized, detail-oriented and have demonstrated effective follow-up skills.
• Experience in the use of, Microsoft Office applications including Word, Excel, PowerPoint, Google Docs and Sheets.
• Demonstrated effective communication skills (verbal, written and listening) and excellent interpersonal skills at all levels of business, with a strong orientation toward providing outstanding member services as part of a team.
• Ability to work well with interdepartmental teams as well as independently.
• Experience in planning small meetings a plus.
• Must have excellent interpersonal and organizational skills.
• Proofreading and editing knowledge.
• Excellent customer service.

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C and Hauppauge, N.Y. We are operational in most US states. We are not operational in all 50 states. The APS has a “remote first” concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

• The Scientific Method
• Truth and Integrity
• Diversity, Inclusion, and Respect
• Partnering, Cooperation, and Open Collaboration
• Speaking Out
• Education and Learning

Web Presence:

Company: www.aps.org

Social Media: https://www.aps.org/newsroom/social/index.cfm

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
• Dental benefits: inidual coverage 100% employer paid
• Vision benefits: inidual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the inidual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for iniduals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at [email protected].

The “Know Your Rights: Workplace Discrimination is Illegal” poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The “Pay Transparency Non Discrimination Provision,” prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect iniduals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. All APS Employees must be vaccinated and provide proof of vaccination via our secured vaccination portal upon hire, unless they have an HR approved medical or religious exemption.The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.. We welcome you to apply today!

Administrative Assistant, IME (Remote)

Locations: Franklin, Tennessee, Remote

Gallagher Bassett is the world’s premier provider of risk and claims management services. We believe that with proper management a world of risk becomes a world of possibilities. It becomes a world where businesses and organizations are freed to do what they do best. To build. To serve. To move forward. Knowing the responsibilities of today and their people are being cared for.

So wherever opportunity and need come next in this world, Gallagher Bassett is there. More than 5,000 of the most dedicated professionals backed by the industry’s most powerful technology. Each with a single and powerful purpose: To GUIDE those suffering a loss to the best outcomes for their health and financial wellbeing. To GUARD our clients’ assets as the trusted stewards of their risk and claims management programs. To GO BEYOND expectations in the continuous pursuit of a better way.

Responsibilities

Provides administrative and secretarial support to one or more mid-level professionals. Provides a wide variety of administrative and staff support services. May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects, and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. Incumbents typically receive guidance and/or direction from more senior administrative staff.

Qualifications

Required: High school diploma and 2 years related experience required. Working knowledge of Microsoft Windows applications and Microsoft Office.

We offer competitive salaries and benefits, including: medical/dental/vision plans, life and accident insurance, 401(K), employee stock purchase plan, educational expense reimbursement, employee assistance program, flexible work hours (availability varies by office and job function), training programs, matching gift program, and more.

Administrative Assistant – Product (North America)

REMOTE ANYWHERE

PRODUCT – PRODUCT MANAGEMENT

REMOTE FULL-TIME

REMOTE

Building the Internet of Money

Our Krakenites are a world-class team with crypto conviction, united by our desire to discover and unlock the potential of crypto and blockchain technology.

What makes us different? Kraken is a mission-focused company rooted in crypto values. As a Krakenite, you’ll join us on our mission to accelerate the global adoption of crypto, so that everyone can achieve financial freedom and inclusion. For over a decade, Kraken’s focus on our mission and crypto ethos has attracted many of the most talented crypto experts in the world.

Before you apply, please read the Kraken Culture page to learn more about our internal culture, values, and mission.

As a fully remote company, we have Krakenites in 60+ countries who speak over 50 languages. Krakenites are industry pioneers who develop premium crypto products for experienced traders, institutions, and newcomers to the space. Kraken is committed to industry-leading security, crypto education, and world-class client support through our products like Kraken Pro, Kraken NFT, and Cryptowatch.

Become a Krakenite and build the internet of money!

Proof of Work

The Team

This is a fully remote role, we are considering applicants based in North America with expected working hours across US and Western Europe time zones.

Kraken is expanding its product team! This is an incredible opportunity to join a market leader in the hottest global industry. With growth rates and innovation opportunities not seen since the early internet days, Kraken is positioned to win. This role will be responsible for a critical aspect of supporting our executive business leaders in the product organization and working alongside the brightest minds in the crypto industry. This position will be a cornerstone of the product team working with internal and external partners in order to efficiently and effectively promote fluid product development. We are building a product team of highly motivated self-starters who possess sound business acumen, make data-driven decisions, and clearly communicate their vision and plans to others. We are seeking people who are professional but know how to have fun too!

The ideal candidate is highly organized, process oriented, technically adept and has a proven track record of achievement and attention to detail. Responsibilities include managing calendars and prioritizing schedules for multiple executive leaders, and resolving potential issues before they arise.

The successful candidate should thrive in a fast-paced, collaborative, process-driven environment and be able to adapt and adjust plans on-the-fly. The position requires interaction with a wide variety of internal stakeholders at various levels of the organization. Candidates must possess the ability and willingness to balance executive needs with business priorities and articulate the rationale behind decisions. They must also have exceptional project management skills.

The Opportunity

• • Ensure high-standard support to management team while supporting multiple senior executives
  • Closely manage executive calendars to be the most efficient in their day-to-day, build meeting agendas and execute administrative tasks for the management team
  • Anticipate the needs of your managers and teams in which you support, provide assistance with organizing travel, team events, and offsite meetings as needed
  • Assist in building out best practices for operational excellence, organize trainings, schedule team meetings and organize events for various organizations
  • Manage and organize All Hands meetings and team events, support comms related tasks
  • Build efficiencies into current operational organization and continue to iterate and build out new operational strategies

Skills you should HODL

• • 2+ years of experience in supporting executive leadership roles for a technology growth company or similarly fast paced environment
  • Efficient, self sufficient, and accessible 24/7 to the Executive Team
  • Highly organized with a high level of attention to detail
  • Strong interpersonal skills and able to demonstrate a positive outlook while interacting with all levels of employees
  • Natural talent to effortlessly improve a process and the uncanny ability to bring order out of chaos, as well as remaining calm during periods of disorganization
  • Ability to maintain confidentiality as it relates to upcoming staffing changes, product development, and non-public information, with a particular emphasis on digital privacy and security
  • Concise speaker, storyteller, and writer: you can slice, dice, and distill a narrative from a complex data set into an executive, TL;DR summary
  • Strong sense of urgency when projects are assigned
  • The ability to complete a task quickly while anticipating the need to plan for another project in short succession
  • Interest in Bitcoin, Cryptocurrency or Blockchain highly preferred

Location Tagging: #EU #LI-remote

Kraken is powered by people from around the world and we celebrate all Krakenites for their erse talents, backgrounds, contributions and unique perspectives. We hire strictly based on merit, meaning we seek out the candidates with the right abilities, knowledge, and skills considered the most suitable for the job. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgable about crypto!

As an equal opportunity employer, we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Title: Senior Executive Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $123,000.00 USD – $180,000.00 USD

US Tier 2 Locations: $112,000.00 USD – $164,000.00 USD

US Tier 3 Locations: $103,000.00 USD – $152,000.00 USD

This inidual’s core responsibility is to anticipate, prioritize, and extend the effectiveness and efficiency of the Chief People Officer (CPO) and the People organization. A successful candidate has a collaborative work style, is especially well organized, effectively multi-tasks, prioritizes, and has strong communication skills. This position requires extensive use of interpersonal skills, effective listening, and self-management.

This EA is at the center of and plays a critical role in ensuring smooth operations of the CPO’s office while representing the leader, both inside and outside of Mozilla. This person welcomes and thrives in a fast-paced, dynamic organization and is a diplomatic, composed, and creative problem solver. This person applies thoughtful judgment to complex situations, finds the most optimal solutions or alternatives that move the organization and leader towards business focused outcomes.

The Senior Executive Assistant to the CPO will collaborate extensively with the Executive Assistant (EA) Cohort at Mozilla which consists of Executive and Administrative Assistants supporting both c-level executives, SVPs, and VPs. The EA cohort works across the organization to ensure the SC (the CEO and their direct reports) and the XLT (VPs and above) are most impactful, learning from each other, and applying consistency, where possible, across the business operations of the various organizations.

Duties and Responsibilities:

• Strategic management of the CPO’s day through complex calendaring, team meeting agenda management, meeting preparation, ensure follow through on open action items and next steps.
• Project manage special work efforts on behalf of the CPO. This may include supporting event and meeting planning, projects and programs, and materials preparation and distribution. Facilitate the purchase order process from setup, ongoing payment, and offboarding of vendors
• Coordinate and manage executive travel including everything from mapping and booking to filing expense reports post-trips.
• Ensure the transfer of information within the People organization and across organizations while employing the highest level of discretion, empathy, and openness
• Some travel may be required

Specific Skills and Experience Required:

• Has supported an SVP or C-level executive for at least 4 years as an Executive Assistant to an SVP or C-level Exec and 6 years in Administrative roles.
• Experience working with G-suite, Zoom, Slack, Workday, and purchase management platforms such as Biztera (or similar applications to above)
• Experience with travel arrangements and logistics management
• Excellent organizational and follow-up skills
• Delivers detail-oriented, high quality work products
• Ability to handle sensitive and confidential information in a professional manner
• Ability to establish and maintain effective relationships across organizations
• Strong written and verbal communication skills
• Calm, positive, steadying presence with an ability to anticipate needs.
• Intellectually curious, highly empathetic assistant who is able to manage multiple high profile projects
• Ability to recognize your inidual representation vis a vis representation of the CPO and their organization

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to ersity, equity, inclusion, and belonging

Mozilla understands that valuing erse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at: to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C

#LI-REMOTE

Req ID: R2270

Administrative Coordinator / Learning Advisor

REMOTE / ONLINE CLASSES / PART-TIME/ CONTRACTOR / REMOTE

CodeCombat is looking for a remote Administrative Coordinator/Learning Advisor to focus on CodeCombat Online Classes, acting as a main point of contact for customers while assisting with the administration of private and group lessons. If you have experience supporting a busy org in a customer-facing role, we want to hear from you!

This is a fully remote, part-time contractor role estimated at 20 hours per week. We encourage applicants from all backgrounds to apply regardless of direct experience as an administrator or learning advisor.

What You’ll Do

• Provide a delightful and seamless experience for parents/guardians (and occasionally students) with next-level customer service
• Enroll students in virtual live online classes based on experience level, teacher preference, and availability
• Triage and respond to customer questions and scheduling requests via email and live chat
• Schedule, reschedule, pause, and cancel classes and subscriptions
• Facilitate teacher-to-student communication
• Collaborate with instructors, Education team, and Operations team to identify and solve customer pain points
• Craft customer-facing emails, text reminders, and teacher bios
• Ideate & craft new workflows in support of the Online Classes function
• Tackle complex scheduling requirements

Who You Are

• Direct experience working independently in a customer-facing role
• Scheduling, front desk, or similar administrative experience
• Strong familiarity and hands-on experience using Google Workspace applications (Google Drive, Docs, Sheets) and Excel
• Demonstrated aptitude to quickly learn additional tech stack programs like CRMs, scheduling systems, email platforms and work management systems
• Prior experience implementing process improvements in support of organization and efficiency
• Excellent customer service skills with experience navigating challenging conversations with customers and a clear approach to conflict resolution
• Demonstrated ability to quickly learn new terminology and relay these talking points to the customer as to instill confidence as an expert
• Able to provide examples showcasing strength with written and verbal communication
• Demonstrated ability to be detail-oriented, deadline-driven and resourceful

$17 – $21.25 an hour

Who We Are

CodeCombat is building a new way for K-12 students and at-home learners to learn how to code, using real programming languages to explore adventure games. Students learn how to write functions to control their hero avatars, implement puzzle-solving strategies, and code their own games. We are committed to researching, experimenting, and iterating new ways to combine education with fun for students worldwide.

The team is currently building our newest adventure game, CodeCombat Worlds, slated for release on the Roblox platform this year.

We are a small, determined, and tight-knit startup dedicated to providing an enjoyable, meaningful place to work. Team members pursue a healthy work/life balance with flexible working hours. All of our team members work 100% remotely from all around the world, with concentrations in San Francisco and Beijing.

Our Values

Our work is purposeful.

We bring our personal best every day, because our game-based learning can be life-changing for young people.

Strength comes from interdependence.

We recognize that each of us is central to the mission of CodeCombat. We know our differences create strength and resilience. We engage one another with respect for who we are, not only what we do. We create community with intention, because we need each otherand because it’s fun.

Kind, not just “nice”.

We don’t let fear of not being “nice” get in the way of the direct communication that underpins healthy relationships. We build strong connections through honest dialogue, even when the conversations are difficult.

Structure can be liberating.

Transparent processes let us focus on making the right decisionsand they create channels for erse voices to speak. Eliminate information silos and shadow structures; create known communication channels and clear responsibilities.

We can operate at any speed.

We’re thoughtful about how fast we go. We pay attention when the lights change. Sometimes we walk.

Learning and growth go hand-in-hand.

Every experience is an opportunity to learn, and our team is growing every day. When we think we know it all, it means we have more to learn.

CodeCombat is proud to be an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Compensation: $17 – $21.25/hr

Part-time Office Operations (100% Remote)

Location: Neenah, WI, US, 54957

Requisition #: 18734

Functional Area: Administrative Support; Audit/Risk/Compliance; Office/Clerical

Employment Type: Part-time

Work Options: Remote / Work from Home in the US #LI-Remote

Work Hours: Tues – Sat 8am – 230pm CST

Position Summary

Join our Managed Services team at J. J. Keller as we help employers protect people and the businesses they run. With more than 7 million employers in this country, the need for our safety and compliance solutions is always growing. We have a highly supportive, ethical and remote-friendly culture, with 60% of our associates working from home.

J. J. Keller has a REMOTE – Office Operations opening in one of our fastest growing departments called Managed Services. This department is comprised of fleet and regulatory compliance experts who clients rely on to off-load the time consuming / complex tasks of managing driver safety and vehicle compliance.

Our internal team of 400+ compliance associates perform work to ensure our clients stay up-to-date on various regulatory requirements. Given the fast growth in this department, we’ve had a successful track record of seeing associates join this team and continue to grow in their careers with the company.

This position will have a shift of Tuesday – Saturday 8am – 230pm CST, with a 6 week training of Monday – Friday 8am – 430pm CST. This shift is eligible for a $1.00/hr. shift differential for any hours worked on Saturday.

Benefits and Perks

• $17/hr. +
• 17 days of PTO + 8 Paid Company Holidays + 1 Paid Floating Holiday
• Annual Reviews + Merit Increases + Quarterly Bonus Program
• New Hire On-the-Job Training
• Career Growth Opportunities
• Medical + Dental + Vision Insurance
• 401(k) with Employer Match + Company-funded Profit Sharing

Job Responsibilities

• Audits driver qualification documents and drug & alcohol information for clients.
• Identifies discrepancies, checks systems for pertinent information, and enters information into applicable systems.
• Works with Client Service Specialists to obtain and/or validate client information. Updates information in all applicable systems.
• Maintains knowledge of the applicable local, state, and federal regulations that pertain to our service offerings.
• Maintains confidentiality of client information under the FCRA, HIPAA, and other regulatory entities. Adheres to the department’s data security policies pertaining to Personal Identification Information.

Qualifications

Experience/Education:

• High School Graduate or General Education Degree (GED).
• 1+ years of experience in a general office setting.
  • In lieu, will consider a combination of experience and post-secondary education.
• Experience in highly regulated industry a plus or ability to learn complex regulatory standards.

Other Skills/Qualifications:

• Must be proficient in the use of a PC and have the ability to navigate between multiple screens and computer programs.
• Strong organizational skills and attention to detail.

Physical Requirements

Work is performed primarily in a standard office environment. Work involves operation of personal computer equipment for extended periods of time.

J. J. Keller provides a competitive benefit package which includes the following (eligibility requirements apply): Medical, Dental, and Vision Insurance, 401(k) and Profit Sharing Plan, etc.

The compensation range for this role is $17.00 to $17.50 which varies depending on factors including, but not limited to, a candidate’s overall experience and geographic location.

Note that J. J. Keller is not currently recruiting employees to work in California.

Nearest Major Market: Oshkosh

Nearest Secondary Market: Appleton

Job Segment: Compliance, Operations Manager, Law, Administrative Assistant, Part Time, Legal, Operations, Administrative

Administrative Assistant Regulatory Toxicology Department

Fully Remote PETA

Job Type

Full-time

Description

As part of PETA’s Regulatory Toxicology Department (RTD), you will be responsible for day-to-day administrative assignments and will support all members of the team in their mission to advance animal-free science. This key position is work from home, and work hours are scheduled within East Coast hours to support the team. Day to day, you can expect to contribute to a variety of departmental activities such as invoice processing, travel coordination, event planning, and other detail-oriented actions. The ideal candidate will be highly organized, excel at effectively completing overlapping tasks, and will have meticulous attention to detail.

Position Objective:

To provide the Regulatory Toxicology Department (RTD) with a wide range of administrative support

Primary Responsibilities and Duties:

Assist RTD staff members with day-to-day operational functions such as arranging travel, processing credit card expense reports, and completing invoice payments

Manage departmental projects via online tools, including Office 365 Planner, OneNote, Excel, Smartsheets, and invoice and credit card software

Maintain the departmental Handbook and standard operating procedures (SOPs)

Manage the department’s filing system on SharePoint

Host and record meetings and webinars via Microsoft Teams and GoToWebinar

Prepare agendas, take minutes, and follow up on items from departmental calls

Help with planning events, such as scientific workshops and departmental retreats

Schedule internal and external meetings via Microsoft Outlook

Schedule applicant interviews and help train new departmental staff members

Maintain the managing director’s calendar and keep track of staff schedules

Serve as the department’s liaison with various PETA departments and the PETA Foundation and submit request forms to these departments on RTD staffers’ behalf

Monitor links on the PETA RTD and PETA Science Consortium International websites to ensure that they are working

Perform online research in support of RTD staff, including locating journal articles and contact information

Perform any other duties assigned by the supervisor

Requirements

Minimum one year experience in a virtual administrative position

Ability and willingness to work a schedule compatible with East Coast time to support our operations

Having access to the East Coast is a plus! We would be happy to have you join meetings from time to time

Proficiency with Microsoft Office programs (especially Word, PowerPoint, Excel, Planner, Teams, and Outlook), Adobe Acrobat X Pro, SharePoint, and Doodle Polls

Ability to learn new software applications and apply newly acquired skills to successfully complete assignments

Demonstrated excellent organizational skills and attention to detail

Proven effective written and verbal communication skills

Proven ability to establish priorities and meet deadlines

Demonstrated excellent interpersonal skills, tact, and diplomacy

Proven ability to maintain strict confidentiality at all times

Professional appearance

COVID-19 full vaccination and booster recommended

Professional appearance and adherence to a healthy vegan lifestyle

Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues

Commitment to the objectives of the organization

The hourly pay range for this position is $15.00 to $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

Market Administrative Spec

Location: Saint Louis, MO, US, 63101

Salary Range: $35,000 – $80,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Independence, MO or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Independence, MO this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Education & Experience Required

• High School Diploma or equivalent
• Three years of administrative support experience

Or an equivalent combination of education and experience

Principal Duties & Responsibilities

• Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
• Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Performs other related duties as assigned

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $35,000 – $80,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

EXECUTIVE ASSISTANT II

Storable is looking for a highly motivated Executive Assistant to join our team. Are you an EA that is a creative problem solver with a positive attitude? Do you have a passion for making those you support succeed? Do you have the ability to work collectively in a remote capacity with changes and challenges every day? Are you a rock-star event planner? Do you like to create events that include team building and activities?

The Executive Assistant is primarily responsible for performing a variety of support activities but ultimately should be someone who is able to demonstrate a proactive approach and attitude to problem-solving with skill and savvy. You’re also someone who thrives in a fast-paced online environment, as you’ll be working from home. We’re also looking for a forward-looking thinker who actively seeks opportunities to deliver solutions to the stakeholders they’ll be working with on a daily basis.

Come join our team, where you will feel empowered to work and collaborate with a dynamic EA team. Being discrete is essential in this role, and it’s an opportunity to learn and scale with a growing company.

What you will do:

• Coordinates and schedules travel, meetings, calendars, and appointments for leaders Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings as well as other relevant materials as requested
• Timely and responsive communications, electronic or otherwise
• Organizes and maintains information that may be sensitive, confidential, or technical in nature
• Eye for detail; audits records for discrepancies and reconciles issues as appropriate Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Learns the business and is able to take that knowledge and apply it to their work
• Performs other related duties as assigned
• Help assist the Chief of Staff and other Executive Assistants with special projects while working together to key prioritize initiatives

What you will need:

• Minimum of five years of administrative experience with at least two years of senior leadership or executive support
• Highly adept at building strong working relationships, serving as an extension of the leaders
• Demonstrated ability to independently resolve complex issues of concern
• Top-notch verbal and written communication skills
• Proven initiative by identifying issues as well as sound judgment
• Excellent interpersonal skills; builds rapport whenever there’s an opportunity to do so Professional demeanor; consistently demonstrates the ability to evaluate and appropriately address privacy and confidentiality concerns when dealing with others
• Collaborative team player with the ability to work as effectively independently as well as with others
• Proficient in Google Suite or related software
• Superior organizational skills and attention to detail
• Ability to work independently

Pay Transparency at Storable

At Storable, we believe in the power of transparency to help our employees Do More and Be More. We value our employees and want to ensure equity and fairness in compensation, which is why we make sure to include the salary range or hourly rate in each job posting.

We’re happy to discuss compensation further during the interview process because we believe that open communication leads to better outcomes for everyone. We’re committed to creating an inclusive environment where all employees are valued for their unique skills and contributions.

By applying to work with us, you agree to this pay transparency policy and to the idea that transparency leads to growth, both for iniduals and for our company, Storable, as a whole. The range listed below is only representative of base salary. Every role at Storable has a variable incentive. Please talk to your recruiter about the variable pay plan and earning potential for this role.

Position pay range

$71,850$100,942 USD

All applicants must be currently authorized to work in the United States on a full-time basis.

Location: REMOTE

• Storable is a fully distributed company, but is currently only registered for employment in certain states. To be eligible for employment, you must reside in the following states: AL, AZ, CT, DE, FL, GA, ID, IL, IN, KS, LA, MD, MI, MO, MS, NC, NE, NJ, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WY

About Us:

At Storable, we believe storage operators should have one partner they can trust to help you get the results they need for their business. That’s why we’ve built the industry’s first fully integrated platform that offers facility management software, facility websites, marketing programs and services, payments, and deeply integrated tenant insurance capabilities all in one solution.

We leverage our platform in combination with our over 25 years of storage industry expertise to help our thousands of storage customers achieve their tenant experience and operational efficiency objectives every single day.

Benefits and Perks:

• Generous health coverage for you and your family, including short- and long-term disability coverage, 401(k) and HSA matching, two-times base salary company-provided life insurance, emergency loans, legal coverage and more.
• Engage remotely! Since 2020, we’ve transitioned to a fully remote environment but that doesn’t mean we’re not connected. We continue to run regular contests, trivia games, and virtual happy hours!
• Instant-access and flexible vacation. We trust you, so we have a take what you need’ vacation policy. No waiting to use it or need for accruals.
• Do More, Be More company rewards and recognition that add up and can be redeemed for personalized gifts and experiences! Storriors have been able to enroll in scuba certification classes, travel overseas, and redo their back patio among many other things.
• Company anniversaries, birthdays, weddings, adding children to a family, first-time home buyers and more are celebrated.
• We encourage you to get active in the community by joining one of our offsite volunteer and community service events and by using volunteer PTO time.
• Self-care matters, so we offer the opportunity to take a load-off and enjoy a mental health day outside of your normal PTO time.
• Fully-paid parental leave: 12 and 6 weeks for primary and secondary caregivers respectively.
• ‘Paw’ternity Leave and Pet Bereavement – we understand that pets are a part of the family and have generous time-off policies, which honor that commitment.
• Caregiver Leave: four weeks of fully paid time away from work to take care of aging dependents or family members, if needed.
• Monthly home data stipend added directly to your paychecks to help cover the cost of home internet, plus a home office sign-on bonus of $250.

Don’t check all the boxes? Studies have shown that women and people of color are less likely to apply for a job unless they meet every single qualification, especially in the tech industry. At Storable, we are devoted to strengthening and upholding a erse, inclusive, and authentic workplace. If you’re excited about this role but your professional background doesn’t perfectly align with the qualifications above, we encourage you to apply. Even if this role isn’t the right match, we would love to have your resume on file for future opportunities!

Storable is committed to providing equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Storable will provide reasonable accommodations for qualified iniduals with disabilities.

Executive Assistant

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

ABOUT THE ROLE

We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on at least a quarterly basis.

ABOUT THE TEAM

The Executive Assistant team is a collaborative group of dynamic professionals who are the backbone of our Leadership team. Calendars, access, establishing Admin function, and finding solutions to large-scale opportunities that will forever change the way people feed themselves and their loved ones.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
• Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines and dynamic business needs
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible
• Respond quickly to administrative requests from leaders and peers

ABOUT YOU

MINIMUM QUALIFICATIONS

• A minimum of 5+ years consecutive Executive Assistant experience
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
• Gifted scheduler and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office up to quarterly to support in-person events and Team Jams

PREFERRED QUALIFICATIONS

• Direct experience supporting a senior leader
• A college or vocational degree, or equivalent experience
• Experience using Google Suite, Expensify and TripActions

#LI-REMOTE

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$131,000$145,000 USD

WA

$125,000$139,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$120,000$133,000 USD

All other states

$108,000-$120,000 USD

Accommodations & Accessibility

At Instacart, we strive to create an accessible and inclusive experience for all candidates. If you need assistance submitting an application through our career site due to a disability, please submit an Accommodations Request Form and someone from our team will reach out soon to see how we may be able to assist.

Title: Executive Assistant – Remote

Location: US National

Job Description

Position Summary:

The Executive Assistant is responsible for a providing variety providing high-level administrative support to several senior leaders including but not limited to General Manager, Clinical Solutions. Responsibilities may include maintaining the executive calendars, coordinating meetings/schedules, travel, and developing presentations.

Working closely with the Executive Team, the Executive Assistant handles projects and assignments requiring independent judgment, problem solving skills, and in-depth knowledge of the leaders’ functions, programs, ongoing activities and priorities.

Essential functions of the job include but are not limited to:

• Managing all aspects of complex travel including trains, flights, rooms and vehicles
• Planning meetings, creating/editing meeting materials and managing meeting logistics
• Interacting with internal team members as well as customers and prospective job candidates
• Developing and revising documents and presentations
• Creating electronic and/or paper filing systems and maintaining them
• Screening and answering phone calls
• Preparing accurate expense reports with required documentation
• Providing backup assistance for the other administrative office staff
• Additional administrative tasks as requested

Qualifications:

Minimum Required:

• Bachelor’s degree or equivalent experience
• At least 5 years of related work experience

Other Required:

• Must be proficient in MS Office (Word, Outlook, Excel, PowerPoint)
• Must be able to read, write, speak fluently and comprehend the English language

Skills:

• Strong attention to detail, excellent documentation skills and must work well in a group environment
• Professional demeanor and interpersonal skills to interact effectively with all levels of Precision staff members
• Excellent organizational and multi-tasking capabilities with the ability to prioritize multiple critical tasks and communicate status effectively
• Self-motivated with a strong attention to detail
• Outstanding written and verbal communication skills
• Collaborative and flexible

Precision is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Precision, it is not typical for an inidual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$80,000$118,000 USD

If you are an inidual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact Precision Medicine Group at [email protected].

Title: Executive Assistant Chief Executive Officer

Location: US National

Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

As the Executive Assistant to the CEO, your primary responsibility will be to provide top-level assistance to the Chief Executive Officer (CEO). You will support the operation and organization of the Executive Office, support executive-level committees and task forces, and provide support to the Chief Finance and Operations Officer (CFOO).

This position requires the utmost confidentiality and professionalism. You will be able to independently carry out assignments, exercise independent judgment, organize projects, and develop strategies to accomplish goals and tasks. Come make an impact at APS. Apply today!

APS has a remote first concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations. APS values ersity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package, including salary, outstanding benefits, and excellent paid time off.

Responsibilities:

• Provides administrative support to the Chief Executive Officer
• Provides administrative support to the Chief Finance and Operations Officer
• Provides administrative support to the activities and programs of the Executive Office activities
• Organizes and maintains the CEO’s calendar
• Coordinates preparation and organization of CEO meeting materials
• Prepares and designs general correspondence on behalf of the CEO, and Executive Office
• Manages departmental email mailboxes and google drive
• Manages requests for CEO approval and signature usage.
• Coordinates travel arrangements for the CEO
• Provides logistical arrangements for department meetings
• Provides administrative support to executive-level committees and task forces
• Leads an internal committee of support staff to coordinate senior staff activities and schedules
• Identifies and balances competing priorities, utilizing independent judgment.
• Backs up the Manager of the Executive Office in their absence.
• Other duties as assigned.

Education: Bachelor’s degree required.

Experience, Knowledge, Skills, and Abilities:

• Minimum 5 years of administrative experience supporting senior executives.
• Dependable, accurate and conscientious in work habits.
• Exceptional written and verbal communication skills.
• Strong interpersonal skills and ability to build relationships with staff and volunteer leaders.
• Expert knowledge of Google products, Microsoft office suite, and Zoom video conferencing.
• Strong organization, documentation, and prioritization skills; project management experience preferred.
• Ability to multitask.
• Demonstrates effective time management and the ability to meet deadlines.
• Demonstrates a positive, can-do attitude and is a self-starter.
• Excellent attention to detail; skilled at proofreading/copy editing.
• Creative contributor; solutions oriented.
• Ability to adapt to quickly changing schedules.
• Ability to work well with interdepartmental teams.
• Ability to operate independently.
• Ability to identify and balance competing priorities.
• Ability to treat confidential information with appropriate discretion.
• Ability to act as a gatekeeper and escalate relevant information to executives as needed.

Travel: The position will require some business travel to attend meetings and events as directed by supervisor.

Work Environment:

As noted above, APS offers a Remote First workplace. Although our Editorial Offices are located on Long Island, you can work from other places in the United States. We are flexible about work hours, but expect responsiveness during the core of the workday, Eastern Time.

Amazing 2023 Benefit Offerings:

• Flexible schedules and ability to work remotely
• 8% employer-paid retirement contribution
• Investment advisement services: 100% employer paid
• Medical benefits: PPO or HDHP option
• Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
• Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
• Dental benefits: inidual coverage 100% employer paid
• Vision benefits: inidual and dependent coverage 100% employer paid
• Basic Life & Accident insurance: employee coverage 100% employer paid
• Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
• Disability insurance: employee coverage 100% employer paid
• Voluntary Accident & Critical Illness insurance
• Healthcare, Commuter & Dependent care flexible spending accounts
• Vacation: 15 days annually
• Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
• Personal leave: 4 days annually
• Volunteer leave: 1 day annually
• Sick leave: 10 days annually
• Bereavement & Compassion leave: 2 -15 days based on loss
• 12 weeks employer-paid family leave
• College tuition reimbursement plan
• Job related seminar & continuing education
• Professional Certification/Recertification 100% employer paid
• Training and professional development; access to LinkedIn Learning on-demand courses
• Employee Assistance Program
• Mindfulness Meditation: live and on-demand classes
• APS does not offer relocation assistance/costs

Legal Team Administrative Assistiant

Remote

At Beyond Finance, we’ve made it our mission to help everyday Americans escape the endless cycle of crippling debt and step into a brighter financial future. Through compassionate, inidualized care, supportive user-centric technology, and customized financial solutions, we’ve helped over 300,000 clients on their path to a debt-free life.

While we’re proud of what we’ve already accomplished (over $2 billion in resolved debt), we’re searching for new collaborators to help us get to the next level! If you’re looking to join a forward-thinking, rapidly growing organization with helping people as its number one goal, we want to hear from you.

About the Role

The legal assistant will handle the day-to-day administrative tasks that are necessary for the successful functioning of our team.This person will be responsible for a variety of responsibilities including organizing data, gathering information, interacting with outside vendors, and drafting important legal documents. A key element in performing this role will be to manage your time efficiently to ensure tight deadlines are met. Success in this role will be demonstrated by finishing all tasks punctually.

What You’ll Do

• Assists lawyers and paralegals in administrative tasks
• Prepares legal documents
• Investigates legal cases
• Files and maintains legal documents

Qualifications/Experience

• Bachelor’s degree
• Prior experience in a legal environment
• Proven success in an administrative role
• Proficient in Microsoft Office
• Excellent verbal and written communication skills
• Great multi-tasking and time-management skills
• Outstanding research skills
• Detail-oriented and organized
• Performs well under pressure

Why Join Us?

While you make a difference for others, we’ll work to make a difference for you, providing an uplifting, collaborative work environment and benefits that reflect your value to us. For eligible full-time employees, we offer:

• Considerable employer contributions for health, dental, and vision programs
• Generous PTO, paid holidays, and paid parental leave
• 401(k) matching program
• Merit advancement opportunities
• Career development & training

And finally, our team spirit and culture! We cultivate an environment of community, connection, and belonging across our entire organization.

Beyond Finance does not accept unsolicited resumes from inidual recruiters or third-party recruiting agencies in response to job positions. No fee will be paid to their parties who submit unsolicited candidates directly to Beyond Finance employees or the Beyond Finance HR team. No placement fee will be paid to any third party unless such a request has been made by the Beyond HR team.

Market Coordinator

The Company: Aflac Columbus

The Location:

Saint Louis, MO, US, 63101

The Division: Career Sales

Job Id: 5151

Salary Range: $45,000 – $105,000

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America’s best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Work Designation. Depending on your location within the continental US, this role may be hybrid or remote.

• If you live within 50 miles of the Aflac offices located in Independence, MO or this role will be hybrid. This means you will be expected to work in the office for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
• If you live more than 50 miles from the Aflac offices located in Independence, MO this role will be remote. This means you will be expected to work from your home, within the continental US. If the role is remote, there may be occasions that you are requested to come to the office based on business need. Any requests to come to the office would be communicated with you in advance.

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Intermediate to Advanced: Microsoft Word, Excel, PowerPoint

Education & Experience Required

• High School Diploma or equivalent
• Two years of related work experience

Or an equivalent combination of education and experience

Education & Experience Preferred

• Bachelor’s Degree

Principal Duties & Responsibilities

• Processes change in status request; submit and track 30 day change of status request, promotion and demotion paperwork, and maintains personal records and files; updates tracking and distribution lists to include email and state website.
• Compile new agent welcome letter and packets, and distributes to agent and DSC; provide assistance with training registrations, lodging, meals and incentive items
• Assist with creating and distributing team birthday cards, flowers and all public goodwill.
• Assist with updating state website training documents, and provide support with state meetings.
• Gathers information regarding personnel ethics complaints from policyholders and provides to HQ for tracking and follow up.
• Distributes mail, faxes and other communications; maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices.
• Provides support to Market Directors preparing routine daily, weekly, and monthly reports and award tracking; provides assistance with sales school and contest.
• Assist with planning and arrangement of conferences, meetings, rallies, and events.
• Performs other related duties as assigned.

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $45,000 – $105,000.

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.

Junior Global Logistics Specialist

Location Remote / Home Office, United States of America Category Corporate Job Id 5686877003

Job Summary:

The Junior Global Logistics Specialist will accomplish tasks under the Global Logistics Supervisor/Manager’s guidance. This position will coordinate, in English plus other foreign languages, with various domestic and international logistics companies to ensure outbound shipments are processed fast and economically.

Job Expectations:

• Report to the Global Logistics Manager or Supervisor any discrepancies of damaged or lost shipments, customs issues, and work with various freight forwarders and logistics vendors to ensure shipments are properly sent to their correct destination and on time
• Maintain TMS vendor rates and routings, lead times, pick up times, logos, VAT, tracking mapping, and shipping content.
• Research lost shipments, broken items and track items between custom brokers and iHerb Logistics
• Follow-up with freight forwarders and other vendors on a daily basis to ensure timely flow of the shipments
• Organize and report monthly customer survey results to the management team for improvements
• Perform audits, review logistics processes with the management team when needed
• Obtain quotes, prepare and send vendor pricing update reports to the Accounting Department and the management team
• Translate documents
• Attend corporate meetings when translation is necessary
• Support special project when needed

The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice.

Knowledge, Skills and Abilities:

Required:

• Must be bilingual
• Interpersonal skills
• Communication skills must be able to speak, read and write in the native country’s language
• Listening skills
• Problem analysis and problem-solving
• Knowledge of customer service principles and practices
• Adaptability
• Initiative
• Stress tolerance
• High degree of accuracy and attention to detail
• Excellent organization skills and ability to multi-task

Equipment Knowledge:

• Highly proficient in all Microsoft Office software including Word, PowerPoint, Excel and etc.

Experience Requirements:

Generally requires a minimum of two (2) years of related experience.

Education Requirements:

High school diploma required. Bachelor’s Degree preferred, or equivalent experience required.

Judgment/Reasoning Ability: Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise and diplomacy. Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner.

Physical Demands: The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. While performing the duties of this job, the Team Member is regularly required to talk and hear. The Team Member is frequently required to sit, walk, climb stairs, use hands and fingers, bend, stoop and reach with hands and arms. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day. The Team Member may occasionally lift or move office products and supplies up to 25 pounds. Proper lifting techniques required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Work Environment: The noise in the work environment is usually moderate. Other factors are:

• Hectic, fast-paced with multi-level distractions
• Professional, yet casual work environment
• Office / Warehouse environment
• Ability to work extended hours as required

The anticipated pay scale for this position can be found below, however the pay range applicable to you may vary by geographic location based on where the job is located or where you work. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry, education, etc. iHerb, LLC is a multi-state employer and this pay scale may not reflect positions that work in other states or locations.

Employees (and their families) that meet eligibility criteria as outlined in applicable plan documents are eligible to participate in our medical, dental, vision, and basic life insurance programs and may enroll in our company’s 401(k) plan. Employees will also be eligible for Time Off and Paid Sick Leave pursuant to the company’s policies. Employees will enjoy paid holidays throughout the calendar year. Eligibility requirements for these benefits will be controlled by applicable plan documents.

Hired applicant may be awarded Restrict Stock Units and receive annual bonuses pursuant to eligibility and performance criteria defined in the respective plan documents and policies.

For more information on iHerb benefits, visit us at iHerbBenefits.com.

Anticipated Pay Scale:

$54,063$105,318 USD

Staffing Agency Submission Notice

iHerb does not accept unsolicited 3rd party (“Agency”) candidates. If you are an Agency, please send any requests to be considered as a supplier in our Vendor Management System to [email protected]. Do not contact iHerb employees directly. If requested to work on a role, any Agency candidates would be presented through the internal recruiting organization.

About iHerb

iHerb is on a mission to make health and wellness accessible to all. We offer Earth’s best-curated selection of health and wellness products, at the best possible value, delivered with the most convenient experience.

We’re the world’s largest eCommerce platform dedicated to vitamins, minerals, and supplements, and other health and wellness products. For more than 25 years, we’ve been making it simple for people all over the world to purchase the highest quality products. From supplements to skincare to grocery items, we ship over 30,000 products, from over 1,200 brands direct to our customers in 185+ countries.

Our vision is to become the #1 destination for health and wellness across the world.

With a passion for wellness and a mind for innovative solutions, iHerb team members share a vision for a healthier world that drives them each day. Our 5 Shared Values unite our global team:

Focus on the Customer Empower Our People Be Entrepreneurial & Pivot Quickly

Embrace Diversity & Inclusion Strive for Simplicity

iHerb Benefits

At iHerb, we are dedicated to offering programs designed to help our employees and their families stay healthy, live well, and plan for their financial future. Built on a strong foundation, our programs provide options and upgrades with flexibility, protection, and security in mind. For the comprehensive benefits list, visit www.iHerbBenefits.com. For our international team members, you may be eligible for benefits depending on the country where you are employed. The Talent Acquisition Partner/local HR representative will go over the benefits you are eligible for.

iHerb is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. iHerb provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment.

Title: Staff Administrative Assistant

Location: Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000 USD – $131,000 USD

US Tier 2 Locations: $82,000 USD – $121,000 USD

US Tier 3 Locations: $76,000 USD – $111,000 USD

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support.

The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, and leverage the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Prioritizes multiple dynamic senior leader calendars with the ability to anticipate issues and ensure successful meeting coordination.
• Schedules and maintains meetings, travel itineraries and coordinates related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Handles distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Constructs and distributes reports upon request which may require working with other parts of the organization to gather information. Identifies key issues and patterns from partial/conflicting data. Takes a broad perspective to problems and identifies new, less obvious solutions.
• Creates and reinforces open partnerships with leaders to help run an effective and efficient working team keeping all members organized, advised, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Ad hoc as assigned based on the needs of the business.

Specific Skills and Experience Required:

• 4-6 years of proven experience providing administrative support to multiple leaders (VP level), preferably in fast-paced, remote, global environments
• Demonstrated ability to set and manage expectations
• Excellent communication and interpersonal skills
• Receptive to learning and adapting to new experiences
• Ability to apply thoughtful judgment to complex situations; you make sure you understand the why behind and beyond tactical instructions and directives
• Dedication to confidentiality and discretion
• Strong relationship building skills with the ability to maintain composure under pressure
• Teammate approach; ability to establish and maintain effective relationships across the organization
• Ability to work extensively on Google applications such as Gmail, Google Calendar, etc.
• You have an eye for details and a talent for planning and organizing multiple schedules across different time zones
• Ability to take initiative, think clearly, creatively solve problems and make decisions under pressure
• Experience crafting and improving processes

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

Executive Assistant

Remote

Full Time

Mid Level

Executive Assistant Job Description

Market My Market is looking for an Executive Assistant to provide high-level administrative support to the CEO and the Director of Operations. Reporting directly to the CEO, the Executive Assistant provides executive support to serve as information and time gatekeeper. Responsibilities will include managing calendars, email inbox, slack messages, and travel arrangements. The Executive Assistant will assist in coordinating external thought-leadership opportunities for the CEO, support recruiting efforts, and oversee special projects. A successful candidate in this role will be well-organized, have great time management skills and be able to be proactive independently.

Market My Market is a fast-growing, fully remote, digital marketing agency. The Executive Assistant should be excited about working in an entrepreneurial environment and have the ability to exercise good judgment, prioritization and discretion. This role is full-time and fully remote.

Roles and Responsibilities

Executive Support

1. Manages the CEO’s calendar and set up meetings, resolving any scheduling issues, appropriately prioritizing any conflicting needs
2. Provides “gatekeeper” and “gateway” role, understanding key issues and priorities for the CEO and the company
3. Screen and direct emails, slack messages, phone calls and incoming correspondence, using discretion to respond to or distribute as appropriate
4. Make travel, meal and accommodation arrangements for the CEO and team for retreats, client & potential client visits, personal travel, etc.
5. Support CEO’s efforts by reading, researching, collecting and analyzing information as needed, in advance
6. Ensures follow-through of CEO’s internal and external initiatives, following up with appropriate parties and ensuring deadlines are being met

Operations Support

1. Manages vendor relationships, negotiate packages and ensure team tools are utilized to fullest capacity and best value
2. Supports team recruiting efforts, pre-screening resumes, screening calls of ideal candidates, running background checks and reference calls and facilitating new hire onboarding logistics
3. Manages employee and client gifting
4. Organizes documentation of processes and tools for internal training purposes
5. Formats information for internal and external communication emails, presentations, & reports
6. Helps prepare and analyze datasets in google sheets

Communications, Partnerships, and Outreach

• Ensures that the CEO’s bio and messaging is kept updated and responds to requests for materials regarding the CEO and the organization in general
• Edits and completes first drafts for written communications to external stakeholders
• Researches opportunities for the CEO to provide external thought leadership throughout the industry

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant or similar role to C-suite executives
• Experience and interest in internal and external communications
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Experience with Asana, Slack, Hubspot, G-suite preferred

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Have a strong business sense in order to decipher priorities and make sound judgment calls when needed
• Able to interact with people of all levels in a confident, professional manner
• Ability to think outside of the box with a sense of urgency
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Salary Range: $40,000-$50,000 annually, commensurate with experience.

Benefits:

• Full-time Remote Work
• Flexible hours
• MMM Contribution to Medical, Dental & Vision Insurance
• PTO
• Sick time
• Lifestyle benefits via company awards program
• Enrollment in Safe Harbor 401K Plan after 1 year of employment

About Market My Market

Market My Market is a fast-growing digital marketing agency focused on delivering completely customized, full service marketing campaigns that bring companies to life online. We pride ourselves in delivering results that directly impact business. Our clients are primarily in the legal, medical and moving/storage industries.

We believe in growth, accountability, and ownership. The right person for this role will be on track for endless opportunities, and will enjoy the transparency of knowing their work is having an impact.

Our Core Values:

1. Do What You Say
2. Be Honest and Transparent
3. Proactive, Not Reactive
4. Be Thought-Leading
5. Instill Trust Through Consistent Accountability
6. Always Do Better, Always Be Better
7. Do the Right Thing for Clients and Market My Market

In 2021 and 2022, Market My Market was recognized as a Certified Great Place to Work.

This position is fully remote.

Market My Market is an equal opportunity employer and does not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Executive Assistant – Remote

United States

Job Description

Do you love working with a highly motivated and successful team?

Do you enjoy working with executives, engineers, and supporting them with your expertise?

Join our Security Management Team

The Security Management team collaborates across our organization to deliver exceptional end-to-end experiences. This is achieved through the support of the best tools, infrastructure, and processes. Our work impacts the entire Akamai community, including customers, partners, and employees.

We serve as trusted advisors to enable successful business outcomes, leveraging secure, data-driven strategies and agile solutions.

Partner with the best

You will provide support to SVP/GM Applications Security. You will be responsible for handling calendars, travel schedules, and managing internal functional events. You will make decisions in a busy environment. You will also assist with special projects to fulfill organizational and departmental objectives.

As an Executive Assistant, you will be responsible for:

• Providing high-level administrative and organizational support to the Application Security leadership team (calendar, travel, expenses, communication)
• Managing a global, dynamic calendar to meet business objectives through exceptional planning and organizational skills
• Creating, augmenting, and circulating reports, presentations, worksheets, and charts using Excel, PowerPoint, Word, and Outlook
• Partnering with administrative staff across our business in the orchestration of meetings, report generation and projects, and Interacting with internal and external stakeholders
• Partnering with the Application Security staff, teams, stakeholders and counterparts in communicating requests, feedback, and issues, as necessary

Do what you love

To be successful in this role you will:

• Have 5 years of relevant experience and a Bachelor’s degree or its equivalent
• Have excellent ability to maintain a professional demeanor in a busy environment, handling scheduling demands and conflicts that change rapidly
• Able to display a good aptitude for dealing with ambiguity and uncertainty through creative problem solving
• Be comfortable communicating in a wide variety of formats: chat, email, video conference, phone, etc.
• Demonstrate proficiency with Microsoft Office and Google Workspace tools such as Outlook, Word/Docs, Excel/Sheets, PowerPoint/Slides.

Work in a way that works for you

FlexBase, Akamai’s Global Flexible Working Program, is based on the principles that are helping us create the best workplace in the world. When our colleagues said that flexible working was important to them, we listened. We also know flexible working is important to many of the incredible people considering joining Akamai.

FlexBase, gives 95% of employees the choice to work from their home, their office, or both (in the country advertised). This permanent workplace flexibility program is consistent and fair globally, to help us find incredible talent, virtually anywhere. We are happy to discuss working options for this role and encourage you to speak with your recruiter in more detail when you apply.

We power and protect life online, by solving the toughest challenges, together.

At Akamai, we’re curious, innovative, collaborative and tenacious. We celebrate ersity of thought and we hold an unwavering belief that we can make a meaningful difference. Our teams use their global perspectives to put customers at the forefront of everything they do, so if you are people-centric, you’ll thrive here.

Working for you

At Akamai, we will provide you with opportunities to grow, flourish, and achieve great things. Our benefit options are designed to meet your inidual needs for today and in the future.

We provide benefits surrounding all aspects of your life:

• Your health
• Your finances
• Your family
• Your time at work
• Your time pursuing other endeavors

Our benefit plan options are designed to meet your inidual needs and budget, both today and in the future.

Compensation

Akamai is committed to fair and equitable compensation practices. The base salary for this position ranges from $77,487 – $116,021/year; a candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

The compensation package may also include incentive compensation opportunities in the form of annual bonus or incentives, equity awards and an Employee Stock Purchase Plan (ESPP). Akamai provides industry-leading benefits including healthcare, 401K savings plan, company holidays, vacation (in the form of PTO), sick time, family friendly benefits including parental leave and an employee assistance program including a focus on mental and financial wellness; Eligibility requirements apply.

Transfer Evaluation Assistant

locations

Home Office

time type

Full time

job requisition id

JR-015185

The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an inidual to be hired at or near the top of the range for their role, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:

Pay Range: $15.72 – $21.97

If you’re passionate about building a better future for iniduals, communities, and our countryand you’re committed to working hard to play your part in building that futureconsider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a erse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

• The Assistant will act as an inidual contributor to provide support in the gathering of data from incoming student’s transcripts.
• The Assistant will have strong attention to detail and the ability to be both a team player and independent contributor.
• The work of the Assistant is of limited complexity, focused on verification of previously completed courses, degrees, and GPAs.
• The Assistant will stay up to date with the team’s indexing rules, procedures and team resources.
• The Assistant applies FERPA, university, department and team policies and procedures with maintaining student documentation.
• The Assistant works inidually and collectively to meet inidual, team, and department objectives to be accurate, fair, helpful, and timely.
• The Assistant works efficiently and reports work time accurately.
• The Assistant completes additional responsibilities under the direction of direct leadership or leadership support.
• The Assistant exercises independent judgment within assigned tasks.
• The Assistant is expected to collaborate with colleagues and/or leadership when clarification is needed.
• The Assistant will maintain satisfactory personal productivity metrics and QA results.
• The Assistant will engage in weekly coaching sessions with leadership.

Knowledge, Skill and Abilities

• Demonstrate ability to analyze information and come to appropriate conclusions, driven by policies and procedures
• Demonstrate professional written and verbal communication skills, proof-reading, and ability to assess resources
• Understand how to apply FERPA regulations to business processes
• Adaptable in a fast-paced environment with deadlines and work expectations
• Work with the team to provide solutions within their scope
• Have a working knowledge of computer systems and software to maintain and analyze information critical to the daily job function
  • Brainware, OneNote and other Microsoft Suite programs
• Attention to detail
• Understand how the Assistant’s work is critical to each prospective student’s experience at WGU
• Develop insights from reporting on personal performance

Competencies:

Organizational Impact:

Tasks are accomplished by following a defined standard or set of procedures to achieve day to day objectives with limited impact on the area.

The work performed is closely supervised and consists of tasks that are routine and well defined with specific instructions to achieve standardized solutions.

Problem Solving and Decision Making:

Problems and issues faced are routine and solutions are readily available. There is a well-established and familiar set of activities and/or processes that will derive a solution.

There is a responsibility for checking data and information for minor changes.

Communication and Influence:

Communication with contacts within the job area is typical, and information that is provided or obtained requires little explanation or interpretation.

Job Qualifications:

Minimum Qualifications:

No more than 1-2 years of related experience.

Disclaimer: This Job Description has been designed to indicate the general nature, essential duties, and responsibilities of work performed by employees within this classification. It does not contain a comprehensive inventory of all duties, responsibilities, and qualifications that are required of the employee to do this job. Duties, responsibilities and activities may change at any time with or without notice. This Job Description does not constitute a contract of employment and the University may exercise its employment-at-will rights at any time.

#LI-RW1

#LI-REMOTE

#D&I

#AA

As an equal opportunity employer, WGU recognizes that our strength lies in our people. We are committed to ersity.

Administrative Coordinator

US Remote

Full time

R0006503

What will you be doing:

The Administrative Coordinator will provide support to 2-4 of Contigo Health’s Network Leadership Team. The role performs administrative and general office duties. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities.

Has excellent MS Office Suite skills. Performs various other administrative tasks as assigned. In addition to the administrative tasks, the role requires effective communication skills and an elevated level of tact and integrity.

What we’re looking for:

Required Qualifications

Work Experience:

• Years of Applicable Experience – 0 or more years

Skills & Experience:

Education:

• High School Diploma or GED

Preferred Qualifications

Relevant Experience to include:

• 3 years of experience related to the specifications listed.
• Excellent customer service and organizations skills, detail oriented, ability to communicate professionally with all levels
• Ability to prioritize and work independently, manage multiple tasks, flexibility with work projects, and ability to handle confidential matters with discretion.

Education:

• Associates or Technical Degree

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees.

Premier’s internal salary range for this role is $34,000 – $64,000.

Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

• Health, dental, vision, life and disability insurance
• 401k retirement program
• Paid time off
• Participation in Premier’s employee incentive plans
• Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies by Ethisphere Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consultingefdeg

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Administrative Assistant

US – Remote

Full time

job requisition id

JR100405

NAB- Remote

Under general supervision, responsible for supporting the POS Sales clerical needs as well as the day to day operations of the Department.

What you’ll do:

• Assist in the day-to-day functions: answering calls, checking messages, fulfillment of marketing orders, inputting and maintaining sales agents in system, updating and welcoming sales agents as necessary, and processing POS deals.
• Identify, test, and document system bugs or issues with internal NAB system performance.
• Run daily, weekly & monthly reports for departments and sales partners.
• Assist in resolving customer problems.
• Assist in developing sales presentations and training materials.
• Gain knowledge of products and services; be able to explain products’ features and benefits.
• Maintain current knowledge base of competitors and industry at large, including Third Party Vendors.
• Participate in education and training programs.
• Ability to communicate with outside sales partners and all levels of management.
• Work independently on projects as assigned by Management.

What we need from you:

• High School Diploma or equivalent.
• Resourceful and able to maintain composure in high pressure situations.
• Ability to identify and seize opportunities for collaboration.
• A willing attitude to work hard and learn everything possible about the industry.
• Team oriented with a positive attitude.
• Proficient in Microsoft office products Outlook, Word, Excel, PowerPoint
• Excellent organizational skills with focus on accuracy and attention to detail.
• Ability to work independently, and an aggressive self-starter.
• Exceptional communication skills, both written and oral; excellent phone presence.

North American Bancard helps businesses prosper through smarter commerce for all and we’re committed to building the next generation of payment technologies and experiences. More than 250,000 satisfied merchants trust us to process more than $34 billion worth of transactions every single year. Propelled by cutting-edge technology, user-friendly products, and features, and the best customer service in the business, we continue to innovate to satisfy our clients and their customers.

At North American Bancard, we celebrate ersity and create an inclusive environment for everyone. We are an equal opportunity employer.

School Operations Admin 3 ( Remote )

Job Category: Academics

Requisition Number: SCHOO029048

Full-Time

Virtual

Over 20 years ago, Stride was founded to provide personalized learning — powered by technology. We reached students where they were in their own journeys. We knocked down their barriers to great education. And we gave every learner equal opportunity to succeed — however they defined success. Stride innovated the learning experience with online and blended learning that prepared them for their lives ahead.

Stride is a community of passionate leaders. Whether teachers, engineers, curriculum writers, or financial managers — whatever your expertise or role, we all work to empower futures through learning. And changing the trajectory of learning itself is one of our greatest missions. Join us in developing more effective ways to learn and helping learners build the skills and confidence they need to make their way forward in life.

Stride is a technology-based education company founded in 2000 to utilize advances in technology to provide children access to a high-quality education regardless of their geographic location or socio-economic background. Stride Tutoring is an exciting new startup within Stride’s portfolio of companies, focused on building and scaling an innovative educational marketplace that connects tutors and students. Our aim is to enable students to achieve their educational goals through receiving high-quality, personalized online tutoring from expert, certified teachers. Over time we plan to expand this marketplace further to serve a broader set of educational needs for a wider range of customers. Visit stridetutoring.com to learn more.

The School Operations Admin 3 provides administrative support to project plans managed by other team members. Responsible for coordinating activities to ensure project tasks are accomplished within the prescribed time frame.

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential duties.

• Perform general office administration and clerical duties.
• Complete assigned project tasks to achieve the project goals.
• Provide systems support to school operations teams.
• Implement approved actions and workarounds to mitigate project risk events to minimize the impact of the risks on the project.
• Assist with preparation of presentations, as needed

Supervisory Responsibilities: This position has no formal supervisory responsibilities.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor’s Degree AND
• Three (3) years of related experience OR
• Equivalent combination of education and experience

Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS:

• Microsoft 365 proficiency
• Meeting planning experience.
• Strong, proven writing skills.
• Strong interpersonal skills, ability to work and coordinate with numerous people inside and outside the company.
• Ability to travel 15% of the time.
• Ability to clear required background check.

DESIRED QUALIFICATIONS:

• Prior PowerSchool Experience
• Experience or interest in education

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

This position is virtual and open to residents of the 50 states and D.C.

Compensation & Benefits: Stride, Inc. considers a person’s education, experience, and qualifications, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee’s salary level. Salaries will differ based on these factors, the position’s level and expected contribution, and the employee’s benefits elections. Offers will typically be in the bottom half of the range.

• We anticipate the salary range to be $38,098.00 to $95,948.88. The upper end of this range is not likely to be offered, as an inidual’s compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Eligible employees may receive a bonus. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Executive Assistant

Remote

Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.

1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive for prospective patients.

This is where we got our start – Headway has built the first software-enabled network of therapists who accept health insurance, making it easy for therapists to grow their practices, and possible for patients to find quality care they can afford.

We launched in April of 2019 and are now powering 400,000+ appointments per month. To scale our vision, we’ve raised over $100 million in funding from a16z, Thrive, Accel, and Google Ventures.

Join us, and make an impact

We are hiring an Executive Assistant to partner directly with our VP of Engineering, responsible for our Engineering, Product, Design, Data and Ops org. In this dynamic, high-visibility role, you will drive efficiency and productivity for our VPE, ensuring the expansive org operates with utmost effectiveness.

The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.

You will:

• Directly own our VPE’s calendar, liaising with critical internal and external stakeholders
• Critically prioritize the VPE’s time and work with internal and external stakeholders with frequently complex schedules
• Support VPE’s recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling
• Support the planning of wide-scale org events, including team onsites and culture building activities
• Manage the org operating cadence, such as Org All Hands and regular Leadership Syncs

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environments
• You are a self starter who can seamlessly create structure out of ambiguity
• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination
• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events
• You are composed in high-pressure situations and exercise high levels of discretion in your interactions
• You are proficient in Google Productivity Suite and MacOS system
• You are motivated by our mission to rewire mental healthcare to access and affordability

Sales Administrative Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

The Sales Administrative Assistant is responsible for reviewing the accuracy of sales opportunities data input and track findings. Also responsible for generating, pulling, and formatting reports/spreadsheets in Excel.

Qualified Candidates Need:

• 1+ year data entry experience or Dealership service department/automotive industry experience preferred, but not required
• Strong reading comprehension and pattern recognition skills, with the ability to identify and summarize key information
• Ability to learn new software applications and be comfortable working on erse types of computer programs, with a strong working knowledge of Microsoft Office, specifically Excel
• Ability to maintain focus while performing repetitive, computer-based tasks
• Ability to perform duties with goal-oriented work methodology and adhere to stringent timelines
• Strong knowledge of Google tools preferred
• Experience with Sugar CRM is a plus
• Professional verbal and written communication skills
• Must be reliable, flexible, and able to handle confidential information
• Ability to work independently in a fast- paced environment with minimal supervision

Essential Duties & Responsibilities:

• Review input of opportunity sales funnel
• Properly document findings for Market President action items and follow up for completion
• Day to day management of CRM database and improve efficiency and accuracy in Sugar
• Ensure that data is accurately maintained into the Sugar CRM software providing oversight and monitoring of data entry & updates and using system checks for duplicate recordsand easily accessible for colleagues
• Occasionally required to make calls to dealers to verify information
• Assist with special projects or other duties as assigned by department head or immediate supervisor

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome swag bag with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork, integrity, communication, accountability, and positive attitude!

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation: $18-20/hr.

Tax Administrative Assistant

REMOTE 

TAX – TAX

FULL-TIME

REMOTE

Job Title: Tax Administrative Assistant

Employment Type: Full-Time, Regular Hire

FLSA Status: Non-Exempt, Hourly

Reports to: VP of Tax

Work Location: Fully Remote (within the U.S.)

Expected Starting Pay Range: $50,000 – $55,000 per year depending on qualifications

About this Opportunity:

Kruze Consulting is a boutique CPA firm that works exclusively with startups. The Tax Administrative Assistant position will provide administrative support to the Tax Department. We’re looking for someone who can coordinate a wide variety of activities working efficiently with excellent attention to detail, accuracy, and a strong commitment to fixed IRS deadlines. Due to the fast pace of the role, we are looking for someone that is self-disciplined and has great time management skills. The position is process and task-oriented, and it requires someone with a diligent approach to work. Kruze Consulting has a proven track record of developing their employees to their highest potential. If you are looking to learn and grow as an administrative services professional, this role might be a terrific opportunity to do that in an entrepreneurial, fully remote accounting firm.

Kruze Consulting is an Equal Employment Opportunity Employer.

Kruze Consulting believes in ersity of thought as a competitive advantage to bring people together to build a culturally inclusive team. If you are smart and good at what you do, come as you are. Diverse candidates (however you choose or choose not to identify) are encouraged to apply.

What We Offer/Why Kruze Consulting:

• Fully Remote – We’ve completely embraced and invested in remote work and know the benefits. Save time, save money, and decrease stress. Our experience shows that remote work fosters a healthier work/life balance for our people. We do get together once a year for an annual offsite meeting, but it’s optional.

• Flexibility/Autonomy – Need to run to an appointment, your child’s school, or just want to take a walk outside? No problem. If your clients’ needs are met and your work gets done on time, enjoy!

• High-Quality Colleagues – We’re a erse bunch, experts in our respective fields, and eager to help each other and clients. We care about each other as whole human beings.

• High-Quality Clients – We work exclusively with venture-funded technology startups and early-stage companies who are creating some of the most exciting and transformative products and services in the world! (We also have a “no jerks” policy; our clients treat our people professionally and respectfully.)

• Purpose/Meaningful Work – Not your average accounting role. Kruze professionals get to work with innovative startups that are disrupting their respective industries and creating the products and services of tomorrow. Like proud parents, we derive vicarious enjoyment as our clients grow, get additional rounds of funding, and ultimately get acquired by Fortune 500 firms.

• Professional Development – You’ll gain exposure to many types of clients and industries including SaaS, eCommerce, Healthcare, Biotech, Crypto/Blockchain, and Manufacturing. At Kruze, you’ll have the opportunity to learn multiple disciplines and work with a wide variety of high-visibility clients and find your passion.

Need to Have/Position Requirements:

• • 3+ years of full-time administrative support experience in a CPA firm or corporate tax department
• • Must be willing to work East Coast hours 8am to 5pm EST (but you can live anywhere in the U.S.)
• • Strong proficiency with Microsoft Office (particularly Excel) and Google Suite (now “Workplace”)
• • Experience with the principles of corporate tax – such as local, state, and federal tax filings and forms
• • Meticulous attention to detail – able to follow through and execute on a high volume of nuanced tasks
• • Extraordinarily process-driven – you have checklists for checklists, so nothing slips through the cracks
• • Ability to work with a strong sense of urgency in a fast-paced setting with a wide variety of tasks
• • Strict adherence to deadlines – understanding that governmental agencies don’t make exceptions
• • A love of rapidly changing technology/software solutions that maximize efficiency and deliver firmwide value
• • Comfortable in a high growth environment (read: sometimes chaotic and lacking structure, although we do our best to avoid!)

Nice to Have/Position Preferences:

• • Associate or Bachelor’s Degree from an accredited university
• • Experience in a fully-remote people-centric culture
• • Experience in a high-growth/start-up/entrepreneurial environment
• • Experience with newer systems/platforms such as Slack, Zendesk, 1Password, Airtable, Zapier, Box, Kantata, Loom and many others (we are always exploring and embracing new systems, it’s part of our DNA!)

This position would be a good fit for you if:

• • You are very detail-oriented and a quality enthusiast. You go the extra mile to make sure your work and other’s work is done with the highest quality standard.
• • You’re curious by nature and not afraid of technology, learning new things or new ways of doing business.
• • You are proactive in anticipating and resolving questions and challenges.
• • You are a team player and enjoy collaborating with and helping others whenever or wherever needed.
• • You take ownership, initiative, and pride in your work while leading through example.
• • You are comfortable working in a sometimes-murky environment and, when unsure, able to clearly and proactively communicate when and where you need guidance.

What you’ll be doing:

Tax Return Coordination (50%)

• • Assist in gathering vital statistics information from clients via online questionnaires
• • Send and collect e-signature tax return pages via DocuSign, AdobeSign, or other platforms (1000+ forms per year)
• • Monitor tax e-filing submissions for acceptance; troubleshoot rejected e-filing submissions
• • Manage tax invoices
• • Upload tax returns to document management system
• • Correspond with clients on tax status and provide prior-year clients with tax returns, as needed
• • Load new clients into/remove old clients from tax systems

State and Local Tax Compliance (30%)

• • Assist in filing/submission tasks such as: State Registrations, 1099 Filings, DE Franchise Tax, CA Franchise Tax, San Francisco Payroll Tax, San Francisco Gross Receipts Tax, Estimated Payments

Miscellaneous/Other (20%)

• • Work with other departments to track client lists
• • Track special projects and research
• • Track work amongst team and report on staff workloads
• • Prepare reports for department use

A note of caution about remote work at Kruze Consulting:

While it seems cool, it’s not for everyone. You must have the discipline, work ethic, healthy boundaries, work strategies, and emotional intelligence to work remotely. While we strive for work-life balance at Kruze, this is still a fast-paced role that will require you to juggle many different projects and tasks. You must enjoy and thrive in this type of fast-paced environment.

About Kruze Consulting:

Kruze Consulting has grown organically and rapidly, tripling in size over the last two years. We provide accounting, bookkeeping, finance, payroll, and tax services to over 800 startups backed by top tier venture capital funds.

• Kruze Consulting is recognized as one of the TOP 20 Places to Work by Accounting Today

• Kruze Consulting is a 2022 Inc. 5000 Honoree

• Our core values are: Kaizen Integrity Innovation Intuitive Communication & Collaboration Data Driven Quality Enabling Customer Greatness Fidelity

We are a 100% remote company, working in many different countries and time zones; we encourage our employees to take advantage of our flexible work environment to be happier and more productive. The firm has 800+ Seed, Series A, Series B, and Series C clients. The firm was started 9 years ago, by Vanessa Kruze, CPA and now has 150+ team members. Kruze utilizes best-of-breed software tools such as QuickBooks, Gusto, Justworks, Rippling, Expensify, Bill.com, Zoom, Slack, Ramp and Brex. Our client base is comprised of venture capital-backed startups funded by the very best venture capital funds in the world.

Physical Requirements:

•Extended periods of focused, seated computer work – approximately 8 hours a day

$50,000 – $55,000 a year

ADMINISTRATIVE ASSISTANT IV

Location WFH, United States of America

Job Id 328903

About Lumen

Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences.

The Role

This role will typically be supporting our GM III/ VP. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically this level of administrative assistant supports large and complex groups.

The Main Responsibilities

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Coordinates activities across departments and possibly business units.
• Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Accurately and professionally handles multiple simultaneous high priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules
• Coordinates activities across departments.
• Ensures cross training of other administrative staff for back up support
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Accurately and professionally handles multiple simultaneous high priority tasks
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc. and uses general office equipment
• Provides professional visitor greeting, telephone and email coverage – accurate message taking, redirecting calls and emails with warm hand offs where appropriate, and resolving routine and non-routine inquiries
• Other duties as required

What We Look For in a Candidate

• Bachelors’ degree or equivalent
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Zoom, SKYPE and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours
• Availability for occasional travel to offsite meetings

What to Expect Next

Requisition #: 328903

When applying for a position, you may be subject to a background screen (criminal records check, motor vehicle report, and/or drug screen), depending on the requirements for the position. More information on what’s included in these checks can be found in the Post Offer section of our FAQ page. Job-related concerns noted in the background screen may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, gender expression, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Salary Range

Salary Min : 43830

Salary Max : 97560

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual pay is based on skills, experience and other relevant factors.

This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. We’re able to answer any additional questions you may have as you move through the selection process.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here.

Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

Administrative Business Partner, Office of the CEO

Remote – US

Company Description

Dropbox is a special place where we are all seeking to fulfill our mission to design a more enlightened way of working. We’re looking for innovative talent to join us on our journey. The words shared by our founders at the start of Dropbox still ring true today. Wouldn’t it be great if our working environment—and the tools we use—were designed with people’s actual needs in mind? Imagine if every minute at work were well spent—if we could focus and spend our time on the things that matter. This is possible, and Dropbox is connecting the dots. The nearly 3,000 Dropboxers around the world have helped make Dropbox a living workspace – the place where people come together and their ideas come to life. Our 700+ million global users have been some of our best salespeople, and they have helped us acquire customers with incredible efficiency. As a result, we reached a billion dollar revenue run rate faster than any software-as-a-service company in history. Dropbox is making the dream of a fulfilling and seamless work life a reality. We hope you’ll join us on the journey.

Team Description

Our Admin team works magic behind the scenes to keep Dropbox teams around the world running smoothly. We support leaders across the company and help teams thrive by prioritizing and anticipating needs even before they arise. We shine under pressure and create order from chaos.

Role Description

Dropbox is seeking a detail oriented Administrative Coordinator for the Office of the CEO. This person will support the Chief of Staff to the CEO and partner with his Executive Business Partner to support his office as a whole. Our Admins are the glue that holds everything together – from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts; making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
• Set up domestic and international travel arrangements
• Plan and execute on-site and off-site meetings, dinners, and events
• Prepare monthly expense reports for leads and coordinate special projects as needed
• Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

Requirements

• Bachelor’s Degree
• 2+ years experience in an administrative support role
• Experience with heavy calendaring for multiple principals or teams
• Ability to juggle multiple projects and priorities at once in an organized manner
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
• Track record of consistently going above and beyond with a proactive mindset
• Great communication skills and the ability to work effectively with a spectrum of personalities
• Strong Google calendar/e-mail/doc skills
• Ability to maintain composure and sense of humor in high-pressure situations
• Passion for Dropbox and helping your leads and their teams as they scale

Total Rewards

For candidates hired in San Francisco metro, New York City metro, or Seattle metro, the expected salary/On-Target Earnings (OTE) range for the role is currently $84,300 – $99,200 – $114,100.

For candidates hired in the following locations: Austin (TX) metro, Chicago metro, California (outside SF metro), Colorado, Connecticut (outside NYC metro), Delaware, Massachusetts, New Hampshire, New York (outside NYC metro), Oregon, Pennsylvania (outside NYC or DC metro), Washington (outside Seattle metro) and Washington DC metro, the expected salary/On-Target Earnings (OTE) range for the role is currently $75,900 – $89,300 – $102,700.

For candidates hired in all other US locations, the expected salary/On-Target Earnings (OTE) range for this role is currently $67,500 – $79,400 – $91,300.

Range(s) is subject to change. Dropbox takes a number of factors into account when determining inidual starting pay, including job and level they are hired into, location/metropolitan area, skillset, and peer compensation. Dropbox uses the zip code of an employee’s remote work location to determine which metropolitan pay range we use.

Salary/OTE is just one component of Dropbox’s total rewards package. All regular employees are also eligible for the corporate bonus program or a sales incentive (target included in OTE) as well as stock in the form of Restricted Stock Units (RSUs).

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental and vision coverage
• (US Only) Competitive 401(k) Plan with a generous company match and immediate vesting
• Flexible Time Off/Paid Time Off, paid holidays, 11 Company-wide PTO days, Volunteer time off and more
• Protection Plans including; Life Insurance, Disability Insurance and Travel benefit plans
• Perks Allowance to be used on what matters most to you, whether that’s wellness, learning and development, food & groceries, and much more
• Parental benefits including; Parental Leave, Child and Adult Care, Day Care FSA (US Only), Fertility Benefits (US Only), Adoption and Surrogacy support and Lactation Support

Mental Health and Wellness benefits Free Dropbox space for your friends and family

Additional benefits details are available upon request.

Benefits

Dropbox is committed to investing in the holistic health and wellbeing of all Dropboxers and their families. Our benefits and perks programs include, but are not limited to:

• Competitive medical, dental and vision coverage*
• Retirement Savings through a defined contribution pension or savings plan**
• Dropbox provides a Flexible PTO Policy in addition to your statutory holidays allowing you to unplug, unwind, and refresh
• Dropbox also provides exclusive additional paid time off for all FTE employees across the Globe, in addition to any relevant statutory holidays
• Protection Plans including Life and Disability Insurance*
• A Perks Allowance to be used on what matters most to you, whether that’s wellness, learning and development, food & groceries, and much more
• Parental benefits including; Parental Leave, Fertility Benefits, Adoptions and Surrogacy support, and Lactation support

Additional benefits details are available upon request.

*Where group plans are not available, allowances are provided **Benefit, amount, and type are dependent on geographical location, based upon applicable law or company policy

Dropbox is an equal opportunity employer. We are a welcoming place for everyone, and we do our best to make sure all people feel supported and connected at work. A big part of that effort is our support for members and allies of internal groups like Asians at Dropbox, BlackDropboxers, Latinx, Pridebox (LGBTQ), Vets at Dropbox, Women at Dropbox, ATX Diversity (based in Austin, Texas) and the Dropbox Empowerment Network (based in Dublin, Ireland).

Executive Assistant (Remote Role)

Remote

OLAPLEX, Inc. (Nasdaq: OLPX) is an innovative, science-enabled, technology-driven beauty company. We are founded on the principle of delivering effective, patent-protected and proven performance in the categories where we compete. We strive to empower our consumers to look as beautiful on the outside as they feel on the inside. We believe every person deserves to have healthy, beautiful hair, whether they are visiting a salon or caring for their hair at home.

OLAPLEX has been able to achieve phenomenal growth and we continuously seek exceptionally talented iniduals who can support our innovation and creativity. We currently operate in a fully remote environment; because of this, collaboration and flexibility are at the core of our commitment to each other and to the success of OLAPLEX.

About the Role:

In this newly created role, The Executive Assistant will support our C-Suite, acting as the Chief of Staff to our CEO while also providing administrative support to our Executive Leadership team.

Key Responsibilities:

Priorities can often change in a fast-paced environment like ours, so this role includes, but is not limited to, the following responsibilities:

• Manage complex calendars and scheduling to support Executives in multiple locations.
• Assist in preparing reports, presentations, and other essential documents.
• Communicate with and manage meeting scheduling with Olaplex Board of Directors, including distribution of Board materials through BoardVantage.
• Schedule executive travel as needed.
• Oversee special projects, including coordinating with team members, tracking progress, and ensuring projects are completed on time.
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
• Act as a representative and extension of the company in all communications with a variety of constituent groups such as senior management, peers, and outside vendors
• Ensure accurate archiving of departmental data on appropriate sites
• Ensure that full administrative duties are provided for the Executives as required
• Use discretion, confidentiality, and good judgment to handle sensitive matters

About You:

• A minimum of 5 years of experience providing administrative support to multiple executive level iniduals; Bachelor’s degree preferred
• Demonstrated ability to simultaneously manage multiple tasks and competing priorities and meeting all deadlines and deliverables.
• Strong attention to detail
• Excellent written and verbal communication skills
• Consistently demonstrates a high level of confidentiality and discretion
• Proven experience in calendar and email management for executive personnel
• Ability to think outside of the box with a sense of urgency
• Proficient in G-Suite, Excel, PowerPoint, Asana, Word and Excel

Our Total Rewards:

• Competitive compensation
• Work/Life Balance: Remote work environment, flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Medical, dental, and vision insurance for employees in addition to short and long-term disability coverage and life insurance; dependent care flexible spending account company match
• Parental Leave: Up to 18 weeks for all new birthing-parents and up to 10 weeks for all non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Culture: Our team has an attitude of gratitude and a shared passion for our brand. Join our culture committee and/or DE&I champion team to play a role in building and sustaining our secret sauce”
• Recognition: We celebrate our peers and colleagues with our monthly Hero Recognition and Awards’ program. Make a difference as a Bond Builder’ and/or Commendable Creative!’
• Products: Twenty (20) free products per year, plus a friends and family discount

Our Commitment to Diversity, Equity, and Inclusion:

At OLAPLEX, we support and stand up for our community with our talent, content, messages, and product offering. We strive to build and nurture a culture where a focus on ersity, equity, and inclusion is instinctive. Our deep sense of passion and pride in what we do, both as iniduals and as a company, unifies our shared commitment to ‘do well and do good’. We recognize and celebrate different ideas, perspectives, and backgrounds and know they create a stronger and more creative work environment.

OLAPLEX is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

Executive Assistant

Remote USA

Full time

R8599

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

The Executive Assistant provides a comprehensive range of support services to ensure the overall success of the VP, their directs, and the department. The role entails managing the iniduals’ administrative, calendar, and expense needs, but will also include discrete projects and coordination activities. This person will be an important partner in the function, efficiency, and engagement of the department overall. Experience working with technical teams, and/or Agile teams, is preferred. Curiosity, creativity, and drive are all necessary traits for success in this role.This inidual will be supporting a leader in the Marketing organization.

Responsibilities include but are not limited to: 50%Logistical and Administrative Support

• Understand stakeholders’ goals and objectives in order to effectively anticipate commitments, and communicate frequently on open items owed to and by internal and external constituencies
• Coordinate meetings, including staff meetings, All Hands and Agile ceremonies
• Support department planning processes
• Create documents, spreadsheets, slideshows with an attention to detail, formatting, and content
• Scheduling, contact and calendar maintenance (Outlook) with attention to streamlining the executives’ days

30%Lead Project Execution and Team Culture

• Plan and execute department-related events, providing advice and insight on agenda and content
• Coordinate and develop programming or team-building activities to maintain and enhance team engagement and culture
• Lead discreet administrative projects throughout the year

20%Travel & Expense Management

• Expense report preparation
• Invoice and purchase order management
• Travel planning and coordination

Education, Experience, & Skills Required:

• Associates Degree preferred or commensurate experience in an Administrative role required
• 2-4 years of Administrative Assistant, Executive Assistant, Office Manager, or project coordination experience
• Strong written and verbal communications skills
• Demonstrates superior conference call/meeting management and etiquette
• Builds and maintains excellent relationships with internal and external stakeholders
• Project management skills preferred; experience with Agile methodologies a plus.
• Proficient in Microsoft suite, Google suite of tools, and WebEx (or other conference call service)
• Comfort learning and adapting to new tools and software (e.g. Slack, JIRA)
• Displays creative problem solving skills including the ability to think and act strategically, and provide sound judgment
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness

Behaviors and Abilities Required:

• Ability to be an effective team member and display initiative and flexibility in an ever changing environment
• Ability to work independently as well as part of an extended, cross-functional, cross-geography team
• Demonstrate a high degree of customer service and relationship-building abilities
• Ability to act as a model athenista; tenacious, teacher, learner, and customer-oriented

About athenahealth

Here’s our vision:To create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

What’s unique about our locations?

From an historic, 19th century arsenal to a converted, landmark power plant, all of athenahealth’s offices were carefully chosen to represent our innovative spirit and promote the most positive and productive work environment for our teams. Our 10 offices across the United States and India plus numerous remote employees all work to modernize the healthcare experience, together. Our company culture might be our best feature. We don’t take ourselves too seriously. But our work? That’s another story. athenahealth develops and implements products and services that support US healthcare: It’s our chance to create healthier futures for ourselves, for our family and friends, for everyone.

Our vibrant and talented employees or athenistas, as we call ourselves spark the innovation and passion needed to accomplish our goal. We continue to expand our workforce with amazing people who bring erse backgrounds, experiences, and perspectives at every level, and foster an environment where every athenista feels comfortable bringing their best selves to work.

Our size makes a difference, too: We are small enough that your inidual contributions will stand out but large enough to grow your career with our resources and established business stability.

Giving back is integral to our culture. Our athenaGives platform strives to support food security, expand access to high-quality healthcare for all, and support STEM education to develop providers and technologists who will provide access to high-quality healthcare for all in the future. As part of the evolution of athenahealth’s Corporate Social Responsibility (CSR) program, we’ve selected nonprofit partners that align with our purpose and let us foster long-term partnerships for charitable giving, employee volunteerism, insight sharing, collaboration, and cross-team engagement.

What can we do for you?

Along with health and financial benefits, athenistas enjoy perks specific to each location, including commuter support, employee assistance programs, tuition assistance, employee resource groups, and collaborative workspaces some offices even welcome dogs.

In addition to our traditional benefits and perks, we sponsor events throughout the year, including book clubs, external speakers, and hackathons. And we provide athenistas with a company culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.

We also encourage a better work-life balance for athenistas with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, athenahealth enables employees to find a balance that feels fulfilling and productive for each inidual situation.

athenahealth is committed to a policy of equal employment opportunity that’s why we recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. We’re happy to provide a reasonable accommodation, for those with a disability, to complete any part of the application process.

Location: US Locations Only; 100% Remote

We are seeking part-time and full-time employees to serve as Executive Assistants supporting long-term clients throughout the United States.

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

As a Boldly Employee, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only