Title: Despatch and Office Administrator (part-time)

Location: North Sydney Australia

Job Description:

At Penguin Random House Australia, we strive to be the best home for our authors and people, the most service-oriented partner for our customers and to put readers at the centre of everything we do.

The role:

Are you a highly organized, proactive inidual with a knack for office administration and facilities management? Penguin Random House, the largest trade book publisher in the world, is seeking a dedicated Despatch and Office Administrator to join our dynamic team in our North Sydney office. If you thrive in a fast-paced environment, are passionate about office support, and value work-life balance, we want to hear from you!

As the successful candidate, you enjoy supporting the teams and have a strong willingness to take direction and learn new skills. You are independent and enjoy working as part of the team; display sound time management and organisational skills combined with a strong focus on mail distribution.

Responsibilities include:

• Efficiently manage incoming and outgoing mail and courier distribution.
• Coordinate the internal distribution of parcels and Advanced Reading Copies (ARCs).
• Ensure photocopiers and coffee machines are regularly refilled and maintained.
• Provide general assistance with events and functions.
• Maintain and order stationery, paper, and toner supply to ensure uninterrupted office operations.
• Identify, investigate, and resolve building maintenance and other site-related issues in a timely and cost-effective manner.
• Handle facilities management and office administration tasks.
• Ensure compliance with Occupational Health & Safety (OH&S) standards.
• Perform reception duties, including greeting visitors and handling phone calls.
• Manage expense reports and related documentation.
• Undertake general duties to support the smooth running of the office.

Qualifications and/or experience:

• Ability to adjust to changing priorities and work environments.
• Excellent communication and interpersonal skills.
• Develop and maintain strong relationships with internal and external stakeholders.
• Maintain high levels of enthusiasm and energy in a busy office environment.
• Strong organizational and planning skills to manage multiple tasks effectively.
• Efficiently plan and organize work to meet deadlines.
• A proactive approach to problem-solving and a keen eye for detail.
• Ability to perform well under pressure and maintain quality.
• Understanding of various business operations and functions.
• Previous experience in office administration or a similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

About You:

This is an excellent opportunity in a position with genuine interest for customer service and business support with great work-life balance. Due to the nature of the role, it will be completely onsite 5 days a week, 30 hours a week and has a physical component for the role. Working for a global brand, Penguin Random House values teamwork, innovation, and a positive work environment.

All applicants must include a cover letter which outlines your suitability to the role. Please note, due to the large volume of applications only shortlisted candidates will be contacted.

Penguin Random House is the world’s largest trade book publisher, boasting an impressive list of authors from cherished favourites to future classics across many genres and platforms. In Australia and New Zealand, we are proud to work with the most talented writers, thinkers and achievers and publish a erse range of local and international voices. We are the leading publisher distributing books across Australia and New Zealand, focusing on speed and reliability to reach our customers and bring the very best books to readers everywhere. Our 400+ creative and passionate people from various backgrounds and experiences work together to uphold our reputation for excellence and clear commitment to service throughout the entire publishing process, and help us to achieve exceptional results. More information can be found at https://www.penguin.com.au/ and https://www.penguin.co.nz/.

Penguin Random House is committed to providing a workplace and culture that values ersity and inclusion across all levels of the business. We recognise and acknowledge the contribution of people with erse backgrounds, experiences and perspectives. This includes, however is not limited to, differences in gender, age, disability, ethnicity, religion, sexual orientation and family status.

Company: Penguin Random House Australia Pty Ltd | Job ID: 285629

Administration & Co-Pay Assistant

Remote, Alberta, Canada

Remote, British Columbia, Canada

Remote, Manitoba, Canada

Remote, Ontario, Canada

Remote, Saskatchewan, Canada

Category:Business Services

widget:Full time

Job ID:R26839

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

• Liaise with Program managers to ensure copayment KPIs are met.

• Liaise with ISI Accounting to ensure proper payment timeframes and accurate payments.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations. •              Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting.

• In-depth knowledge of the Microsoft Office Suite of applications is essential.

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills.

• Ability to work independently and in a team environment.

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred.

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills.

• Strong analytical and mathematical skills.

• Strong organizational skills; attention to detail.

• Ability to resolve issues quickly and efficiently.

• Ability to represent a positive and professional image.

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook.

• Ability to implement processes resulting in satisfactory audit practices.

• Ability to consistently meet deadlines.

• Excellent problem solving skills; ability to resolve issues effectively and efficiently.

• Strong business and financial acumen.

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Salary Range*

$42,200 - 65,010 CAD

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Title: Contact Center Chat Representative - Remote (Baton Rouge, LA)

Location: Baton Rouge United States

Job Description:

The role of the Remote Online Chat Representative is responsible for serving our members' needs through all channels, including chat, messaging, email, and even by phone. They are a one-stop shop for providing resolution on various topics such as debit cards, disputes, deposits posting, NSF fees, transfers, and so much more. They are responsible for cross-selling Pelican products and services and opening and closing deposit accounts of all types. The ideal candidate must have excellent grammar and writing skills and be comfortable in a sales environment! A Day in the Life of a remote Online Chat representative INCLUDES:

Efficiently and effectively answering member inquiries, solving problems, and assisting with transactions and lending inquiries through digital channels, including email, web and mobile messaging, chat, and text. Providing support to ensure online membership applications are completed and submitted within a timely manner. Effectively discussing member's needs on financial matters through multiple remote technology secured/unsecured access channels. Acting as a subject matter expert for all online products and services including, but not limited to: Online Banking, Bill Pay, Mobile Deposit, External Transfers, Online Account Opening, Mobile Banking, Chat and Text Support. Maintaining a strong working knowledge of Pelican's products and services.

Remote Online Chat representative Skills and qualifications include:

A High School Diploma or equivalent. 1 year of experience in a customer service position. Must meet the requirements for our Telecommuting Program. (More information below!) Excellent oral, written, and telephone communication skills. Strong problem-solving and member service skills. Working knowledge of Microsoft Office products, especially Word, Excel, and PPT.

Other things you may want to know about this position:

Work Schedule

Monday-Friday

8:00 AM - 6:00 PM

Rotational Saturday shift 8:30 AM - 1:30 PM

Travel

Travel is not necessary for this position.

Telecommuting

Telecommuting is possible for this position once training is complete.

Requirements include:

A dedicated workspace Secure and strong internet connection Not being a caretaker for any dependents (adult or child) for the entirety of the scheduled shift An environment free from loud noises or outside distractions

The first 60 days will be on-site for training at our Corporate Campus located at 2675 O'Neal Lane in Baton Rouge.

Why should you join the pelican team? Since 1956, Pelican Credit Union has been providing financial services to iniduals and their families throughout the state of Louisiana. We've since grown into the largest state-chartered credit union in Louisiana now serving over 68,000 members nationwide. Because of our continued growth, Pelican Credit Union is searching for new team members that embrace our Core Values and have a desire to positively contribute to our culture. Our culture is grounded in faith, and we strive to live the golden rule of 'love thy neighbor'. We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment, and we expect the same from each of our employees. We value erse talents and welcome iniduals with unique backgrounds, working styles, and skill sets. We believe that our differences make us a better team by allowing us to make better decisions, be more innovative, and better serve our members and communities. Our full-time employees enjoy amazing benefits including:

Medical, Dental, and Vision Insurance with generous employer premium contributions. Health Savings Account with employer contributions for eligible employees. Employer-Paid Group Life Insurance. Voluntary Dependent Life Insurance. Paid Vacation & Sick Leave. 15 Paid Holidays, including a Cultural Floating Holiday. 401K Plan with a 5% discretionary profit share contribution, plus a dollar-for-dollar match of up to 5%. Paid Time Off to volunteer with approved non-profits and charities.

Title: Executive Administrative Assistant

Location: New York United States

Job Description:

GFT is seeking a Exectutive Administrative Assistant to join our Team! This role follows a remote work model, allowing our team members to report remotely into any one of our GFT offices.

GFT's professionals bring unparalleled expertise to tackle the most challenging geotechnical assignments. We deliver innovative solutions for foundations, earth structures, groundwater resources, dams, underground construction, and building sites. We excel in designing building and transportation infrastructure, addressing landslides, sinkholes, mine subsidence, slope stability, and seepage issues.

What you'll be challenged to do:

The Executive Administrative Assistant provides high-level administrative and organizational support to senior leadership, ensuring efficient operations and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

In this capacity, the successful candidate will be responsible for the following:

• Manage executive calendars, travel & meetings schedules, and coordinate logistics.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with integrity and professionalism.
• Arrange domestic and international travel, including accommodations and itineraries.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize and support high-profile events, conferences, and client engagements.
• Monitor and manage expense reports and budget tracking.
• Perform additional administrative tasks as assigned.

What you will bring to our firm:

• High School diploma
• Minimum 4 years of administrative experience supporting senior executives.

What we prefer you bring:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to work independently and maintain confidentiality.

Compensation:The salary range for this role is $75,000 - $95,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Remote work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions.

#LI-JM1

#LI-Remote

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: REMOTECore Business Hours: 8:00 AM - 5:00 PMEmployment Status: Full-Time Salary Range: Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

Healthcare Collections Specialist

Location: Remote United States

Requisition ID:  19299

Job Description:

SCHEDULE: Monday through Friday

GENERAL SUMMARY:

The Healthcare Collections Specialist performs specialized collection work. This task is performed on behalf of clients to help in reducing their outstanding accounts receivables.

Foundation Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

• Maneuver between several different software systems documenting accurate and up to date information in the account history while maintaining confidentiality of account information
• Maintain a confidential and orderly remote work area.
• Assist with obtaining and updating debtors contact information in client systems
• Answer inbound calls from patients who are requesting assistance with making a payment on their outstanding medical/healthcare accounts. This assistance may include providing suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Place outbound calls to patients who have yet to establish a payment or payment arrangements to resolve their outstanding medical/healthcare bills. Upon contact, provide assistance and suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Work closely within a virtual team atmosphere to accomplish daily productivity goals primarily regarding the number of calls made/received and the dollars collected each day.
• Work closely within a virtual team atmosphere to accomplish monthly dollars collected goals.
• Work virtually in a highly incented environment; contests and incentives are run weekly to ensure that all Collectors are motivated to work closely with patients and collect available monies.
• Daily commitment and agree to remain up to date with all aspects of the collection laws and company compliance requirements to ensure that all steps are taken while working with patients is in full compliance and within the regulations of the Fair Debt Collection Practices Act (FDCPA).
• Understand and agree to follow federal laws on collection practices

Additional Duties and Responsibilities:

• Adhere to the prescribed policies and procedures as outlined in the Employee Handbook and the Employee Code of Conduct.
• Maintain awareness of and actively participate in the Corporate Compliance Program.
• Assist with other projects as assigned by management

Educational/Vocational/Previous Experience Recommendations:

• High school diploma or equivalent is required
• Collection's experience is preferred
• 6 months customer service experience
• Ability to effectively work and communicate with patients, co-workers, and management both in person and remote virtual chat environments
• Ability to always present oneself in a courteous and professional manner
• Ability to stay on task with little or no management supervision
• Demonstrate initiative and creativity in fulfilling job responsibilities
• Capacity to prioritize multiple tasks using time management and organizational skills.
• Proficient PC knowledge and the ability to type 30-40 wpm.

Working Conditions:

• Remote work from home office, virtual Call Center environment.
• Must be able to sit for extended periods of time.

We are an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Title: School Social Worker

Location: Santa Fe NM US

Type: Contract

Workplace: Fully remote

Job Description:

Future Contract Opportunities: Remote School Social Worker (New Mexico Licensed)

We’re building a pipeline of qualified School Social Workers for future remote, contract opportunities supporting schools across New Mexico. While there may not be an immediate opening, we’re eager to connect with professionals interested in flexible, remote work in education.

Role Overview

As a Contract Remote School Social Worker, you may provide virtual services to students in alignment with school and district needs. This role offers flexibility while maintaining a strong focus on compliance, collaboration, and student support.

Requirements

Required Qualifications

• Active New Mexico Social Worker license
• Valid New Mexico Department of Education (PED) School Social Worker credentials
• Experience in school-based or educational settings
• Knowledge of special education processes and documentation
• Comfortable delivering services via telehealth/virtual platforms
• Reliable internet connection and private workspace

Preferred Qualifications

• Experience providing virtual or teletherapy services
• Bilingual (English/Spanish) strongly preferred
• Familiarity with IEP teams and multidisciplinary collaboration

Benefits

Contract Details

• 1099 contract position
• Fully remote
• Flexible scheduling based on school needs
• Caseload and hours vary by assignment

Interested in Future Opportunities?

If you’d like to be considered for upcoming contract roles, please apply and submit your resume and credentials. We’ll reach out as needs arise!

Title: Virtual Account Manager - Ingredients

Locations: , AZ, CO, OR, UT, NM, NV, MT.

Workplace: Inside Sales Account Manager I

Department: Sales

Remote

Job Description:

A Place Where People Matter. 

Start your career journey with Univar Solutions!  Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you.

The Virtual Sales Account Manager will build business partnerships and grow ingredient portfolio spend within existing Univar Solutions customers while working 100% remote (see states included below).

This position will require effective virtual territory management and business planning capabilities to execute our strategies to maximize sales performance within the assigned geography. While all sales calls are done over the phone, WebEx, or video chat, this is an account executive level sales role and requires a driven self-starter attitude and the ability to work autonomously.  

What you´ll do:

• Improve and expand Univar Solutions position within assigned accounts using a consultative and in-depth selling within the account
• Establish and develop customer relationships by evaluating needs and opportunities within customer accounts.
• Provide customer technical support and consultant services to increase our overall value to the customer
• Maintain and expand knowledge of products, services, competitive activities, and other general information of interest to customers.  
• Responsible for setting pricing and service levels, as well as maintaining and coordinating customer quotations.
• Provide vital information to allow local teams including Purchasing, and Operations to insure accurate inventory levels and overall customer satisfaction.
• Use accepted Univar Solutions Account Management processes and conduct calls via telephone, WebEx, MS Teams to achieve a financial target. 
• Develop and implement business plans to achieve financial goals and objectives. 
• Document all account activity in the CRM system (Salesforce.com).

What you´ll need:

• High School Diploma or GED required
• 2+ years of sales experience preferably in B2B 
• Food chemical ingredient experience is a plus but not mandatory
• Experience negotiating and closing large, sophisticated opportunities
• Strong interpersonal skills (written, verbal, listening, presentation)
• Hunter and self-driven mentality

Where you´ll work:

• Home-based opportunity for candidates on the West Coast: AZ, CO, OR, UT, NM, NV, MT.

Pay & Benefits:

The salary range for this role is USD 61,800 - 77250. The specific salary offered to a candidate may be motivated by a variety of factors including the candidate’s proven experience, education, training, certifications, qualifications, and work location. In addition, this position is eligible for incentive pay.  Available employee benefits include health, vision, and dental.  We also provide 401k matching for retirement and paid time off.

Total compensation for this role will include quarterly bonus payouts and uncapped annual bonus potential.

Univar Solutions is a leading, global distributor of chemicals and ingredients essential to the safety, health, and wellbeing of our daily lives from life-saving medicines and vitamins to hand sanitizers and industrial materials used for cleaning, construction, and more.  Our global team of more than 9,500 employees support our vision to redefine distribution and be the most valued chemical and ingredient distributor on the planet!

We offer a Total Rewards package that includes market aligned pay and incentives as well as a erse benefits offering to support our employees’ physical, emotional, and financial wellbeing.

Univar Solutions supports sustainable solutions for the world around us so that we can do our part to help keep our communities healthy, fed, clean, and safe! 

We are committed to a erse workforce and a culture of inclusion.  Together, we are building a culture that acknowledges the unique experiences, perspectives and expertise of iniduals and provides the development and growth opportunities to empower us to redefine our industry.

Univar Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

Univar Solutions does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms (collectively Recruiting Firms). Recruiting Firms must enter into a Master Services Agreement (MSA) with Univar Solutions prior to submitting any information relating to a potential candidate. All searches must be initiated by Univar Solutions' Talent Acquisition team and candidates must be submitted via Applicant Tracking System (ATS) by approved vendors who have been expressly requested to make a submission for a specific job opening. No placement fees will be paid to any firm unless the aforementioned conditions have been met. Contacting our hiring managers directly is prohibited.

Office Clerk

Indianapolis, IN

Full Time

Certificate Holder Services

Mid Level

JOB SUMMARY

Internally, we refer to the Office Clerk as a Support Specialist.  The Support Specialist is a professional inidual responsible for providing excellent service and support to insurance producers and customers. This inidual will contribute to the achievement of the corporate goals relating to growth, profit, renewal retention, and provide superior service to our customers. Duties include but are not limited to providing superior customer service to our customers by processing email inquiries related to policy administration.  The inquiries include member enrollments, change requests, cancellations and sending electronic fulfillment kits according to established quality and turn-around-time expectations. This position will interface with the sales department, account services team, and producers regularly to communicate status and/or completion of tasks.

JOB DETAILS

• Location:  Indianapolis, IN
• Hybrid Schedule
• Mon-Fri 1st shift hours

PERKS

• Comprehensive Benefits package including Medical/RX/Dental/Vision Insurance
• 401k Plan with company match
• Paid Time Off and Company Paid Holidays
• On-Site Fitness Center
• Free Downtown Employee Parking
• Casual Dress Environment
• Tuition Reimbursement Plan

DUTIES AND RESPONSIBILITIES

• Support customer and producer engagement by responding to inquiries, provide timely and effective solutions.
• Process Group and Inidual coverage including new enrollments, renewals, policy reinstatement and changes.
• Process cancellations and terminations for group products, and refund premium, if applicable.
• Review error reports to make immediate corrections in the system and analyze the root cause with the support of IT to avoid future errors.
• Issue certificate of coverage/Prior Coverage/1094-95/Student certification letters upon request.
• Ensures the accuracy and completeness of insurance policies and applications – identifying missing information and alerting the appropriate parties.
• Read insurance policy documentation to understand coverage level, identify duplicate coverage, etc.
• Providing electronic fulfillment kits that contain designated insurance documents upon request.
• Work with the Premium Accounting team on transactions that impact premium, which may include creating an invoice and receipts, calculating premiums and inputting corrections in the system.
• Assist with questions around enrollments, renewals and plan information via phone or email.
• Provide support for the Mail Operations team.
• Maintain confidentiality and adhere to HIPAA regulations
• Other duties and projects as needed

QUALIFICATIONS

• High School Diploma or GED
• 1-2 years of experience in a data entry or related role
• Ability to read and understand multiple insurance program rules and procedures and act on the rules appropriately
• Attention to detail, with the ability to quickly learn new processes, procedures and systems
• Data entry skills with ability to enter data quickly and accurately
• Demonstrated proficiency with Microsoft Office (e.g. Excel, Word, and Outlook)
• Excellent interpersonal, verbal and written communication skills

PREFERRED SKILLS

• Previous work experience in healthcare or insurance operations
• Investigative nature who likes problem solving
• High attention to detail
• Self-motivated inidual with proven ability to maintain positive attitude while working in a fast-paced environment and can work with minimal supervision
• Ability to manage your time appropriately with impending priorities/escalations

Client Support Coordinator I (Tue-Sat EST)

Virtual (Remote)

About the Company:

Octave is a modern behavioral health practice creating a new standard for care delivery that’s both high-quality and accessible. With in-person and virtual clinics in multiple states, the company offers evidence-based inidual, couples, and family therapy, while pioneering relationships with payers to make care more affordable through insurance. By raising the bar on how care is delivered and how providers are supported, we are building a sustainable system that values equity, affordability, and effectiveness.

About the Role:

The Client Support Coordinator is a crucial member of our Operations Support Team, advocating for clients to ensure they receive the support they need. This role interacts with clients daily managing correspondence, answering questions, and educating others about our services. This position also assists with preparing new clients for care, ensuring they are informed and set up for success. In essence, this person is the connection point between clients and the Octave system, all while demonstrating care, compassion, and competence.

Responsibilities Include:

• Manage and respond to client communications across various platforms, such as over the phone, via email and chat in a timely, warm and efficient manner utilizing approved templates and/or workflows. Escalating any potential issues as needed.
• Be a go-to resource for client education about Octave services. 
• Assist with onboarding new clients for Octave services, including the completion of paperwork and collection of billing information. 
• Collaborate with colleagues to explore innovative ways to streamline processes and meet service standard goals. 
• Embody Octave’s mission to deliver extraordinary care in every interaction with clients and colleagues.
• Accurately document client interactions in systems and escalate issues as needed.
• Learn and follow protocols for client intake, scheduling, and general support.
• Support team projects and administrative tasks as assigned.

Preferred Qualifications:

• Minimum 1 year experience in a high touch customer service role.
• Minimum 2 years experience in an administrative role.
• Product management skills are a plus.
• Strong attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Track record of identifying and implementing process improvements.
• High comfort level multitasking between software systems. 
• Open to performing tasks outside of your defined role with an eagerness to learn and grow.
• Ability to handle sticky or sensitive situations with discretion and care.

Octave's Company Values:

The below values drive our day-to-day operations.

• We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves.
• People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, we craft big solutions, and we challenge ourselves and others to make it happen.
• No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better.
• Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger.
• Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow.
• Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them.
• There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the inidual level.

Physical Requirements:

• Available to work Tuesday to Saturday 9am to 530pm or 6pm EST.
• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet. 
• Must be able to observe and communicate information on company provided laptop. 
• Move up to 10 pounds on occasion. 
• Must be eligible to work in the United States without sponsorship now or in the future.

Compensation:

Octave is committed to pay equity. To maintain our commitment to pay equity, Octave will follow Pay Transparency regulations on all open job postings. Current Pay Transparency laws require companies to include a position's salary or hourly wage range (not including bonuses or equity-based compensation) in any internal or external job posting. This requirement extends to job postings published by a third party at an employer's request.

Octave will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Octave’s legal duty to furnish information.

Starting pay for qualified applicants will depend on a combination of job-related factors, which may include education, training, experience, location, business needs, or market demands. The expected salary range for this role is set forth below and this range may be modified in the future. 

The salary range for Geo 1 (all states, excluding those in Geo 2 or Geo 3, and D.C.) is $25.00 - $26.49 per hour.

The salary range for Geo 2 (CO, HI, MD, RI) is $27.50 - $29.13 per hour.

The salary range for Geo 3 (AK, CA, CT, MA, NJ, NY, WA) is $28.75 - $30.48 per hour.

Additionally, this position is eligible for the following benefits: company sponsored life insurance, disability and AD&D plans. Voluntary benefits such as 401k retirement, medical, dental, vision, FSA, HSA, dependent care and commuter/parking options are also available. Octave offers generous Paid Time Off as well as paid parental leave benefits. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application Instructions:

Please complete the following application. Please note that the U.S. Equal Opportunity Employment Information questions below are used for the purposes of EEOC reporting and are optional to complete. Octave is unable to change these questions and we acknowledge that many of the U.S. Equal Opportunity Employment Information questions are not inclusive or affirming of all aspects of cultural identity. Octave is committed to an inclusive workplace environment, and this information will not inform how we approach hiring or employment.

Client Support Coordinator I (Sun-Thur PST)

Virtual (Remote)

About the Company:

Octave is a modern behavioral health practice creating a new standard for care delivery that’s both high-quality and accessible. With in-person and virtual clinics in multiple states, the company offers evidence-based inidual, couples, and family therapy, while pioneering relationships with payers to make care more affordable through insurance. By raising the bar on how care is delivered and how providers are supported, we are building a sustainable system that values equity, affordability, and effectiveness.

About the Role:

The Client Support Coordinator is a crucial member of our Operations Support Team, advocating for clients to ensure they receive the support they need. This role interacts with clients daily managing correspondence, answering questions, and educating others about our services. This position also assists with preparing new clients for care, ensuring they are informed and set up for success. In essence, this person is the connection point between clients and the Octave system, all while demonstrating care, compassion, and competence.

Responsibilities Include:

• Manage and respond to client communications across various platforms, such as over the phone, via email and chat in a timely, warm and efficient manner utilizing approved templates and/or workflows. Escalating any potential issues as needed.
• Be a go-to resource for client education about Octave services. 
• Assist with onboarding new clients for Octave services, including the completion of paperwork and collection of billing information. 
• Collaborate with colleagues to explore innovative ways to streamline processes and meet service standard goals. 
• Embody Octave’s mission to deliver extraordinary care in every interaction with clients and colleagues.
• Accurately document client interactions in systems and escalate issues as needed.
• Learn and follow protocols for client intake, scheduling, and general support.
• Support team projects and administrative tasks as assigned.

Preferred Qualifications:

• Minimum 1 year experience in a high touch customer service role.
• Minimum 2 years experience in an administrative role.
• Product management skills are a plus.
• Strong attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Track record of identifying and implementing process improvements.
• High comfort level multitasking between software systems. 
• Open to performing tasks outside of your defined role with an eagerness to learn and grow.
• Ability to handle sticky or sensitive situations with discretion and care.

Octave's Company Values:

The below values drive our day-to-day operations.

• We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves.
• People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, we craft big solutions, and we challenge ourselves and others to make it happen.
• No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better.
• Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger.
• Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow.
• Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them.
• There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the inidual level.

Physical Requirements:

• Available to work Sunday to Thursday 9am to 530pm or 6pm PST.
• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet. 
• Must be able to observe and communicate information on company provided laptop. 
• Move up to 10 pounds on occasion. 
• Must be eligible to work in the United States without sponsorship now or in the future.

Compensation:

Octave is committed to pay equity. To maintain our commitment to pay equity, Octave will follow Pay Transparency regulations on all open job postings. Current Pay Transparency laws require companies to include a position's salary or hourly wage range (not including bonuses or equity-based compensation) in any internal or external job posting. This requirement extends to job postings published by a third party at an employer's request.

Octave will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Octave’s legal duty to furnish information.

Starting pay for qualified applicants will depend on a combination of job-related factors, which may include education, training, experience, location, business needs, or market demands. The expected salary range for this role is set forth below and this range may be modified in the future. 

The salary range for Geo 1 (all states, excluding those in Geo 2 or Geo 3, and D.C.) is $25.00 - $26.49 per hour.

The salary range for Geo's 2 & 3 (AK, CA, CO, CT, HI, MA, MD, NJ, NY, RI, WA) is $27.50 - $28.85 per hour.

Additionally, this position is eligible for the following benefits: company sponsored life insurance, disability and AD&D plans. Voluntary benefits such as 401k retirement, medical, dental, vision, FSA, HSA, dependent care and commuter/parking options are also available. Octave offers generous Paid Time Off as well as paid parental leave benefits. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application Instructions:

Please complete the following application. Please note that the U.S. Equal Opportunity Employment Information questions below are used for the purposes of EEOC reporting and are optional to complete. Octave is unable to change these questions and we acknowledge that many of the U.S. Equal Opportunity Employment Information questions are not inclusive or affirming of all aspects of cultural identity. Octave is committed to an inclusive workplace environment, and this information will not inform how we approach hiring or employment.

Executive Assistant II

Req #2707

Virtual•United States

Expires Monday, February 16, 2026 at 11:59 PM

DeVry University strives to close our society’s opportunity gap and address emerging talent needs by preparing learners to thrive in careers shaped by continuous technological change. Through innovative programs, relevant partnerships, and exceptional care, we empower students to meaningfully improve their lives, communities, and workplaces.

Our colleague experience is an area of obsessive focus. At DeVry University, we care about you. Because, only through you can we deliver our unique Care Formula to our learners and partners.

Opportunity

The Executive Assistant II provides advanced administrative and operational support to two C-suite leaders. This role is a key partner in ensuring effective executive operations, communication flow, and strategic calendar prioritization. The Executive Assistant II must navigate a complex matrix environment, manage competing priorities from multiple departments, and ensure seamless executive operations through proactive planning, sound judgment, and communication excellence. The position requires discretion, independent judgment, and the ability to anticipate needs in a fast-paced environment while coordinating across internal and external stakeholders.

Responsibilities

• Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness.
• Tracks executive commitments, ensuring progress, follow-ups, and cross-department coordination are completed.
• Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications.
• Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations.
• Provide complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities.
• Coordinate high-level meetings, board sessions, leadership offsites, and cross-functional engagements; ensure agendas, materials, and technology are prepared in advance.
• Arrange travel logistics, executive transportation, and meeting coordination.
• Prepare, review, and process expense reports while maintaining accurate budgeting and administrative records.
• Draft, edit, and format executive-level correspondence, confidential communications, presentations, and reports.
• Serve as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication.
• Manage confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion.
• Monitor follow-up items, deadlines, and action steps from meetings; track and support progress on priorities.
• Assist with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables.

Qualifications

• Associate’s degree required, bachelors preferred.
• 5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior _office_rs; prior experience supporting multiple executives simultaneously is preferred.
• Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management.
• Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions.
• Proven ability to manage complex calendars, competing priorities, and confidential matters independently.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive).
• Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
• Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism.

*This job will be posted for 60 days from the posting date.

DeVry University offers benefit options for full-time colleagues, including:

• 401(k) and Roth Plan w/match
• Paid Tuition Program
• Remote and Flex Work Options
• Medical, Dental and Vision Coverage
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• Family and Domestic Partner Coverage
• Adoption Assistance 
• Wellness Programs
• Volunteer Time Off
• Technology Stipend
• Career Development Programs
• Mental Health Care Programs
• Tax Savings Account (FSA and HSA)
• Short-Term/Long-Term Disability Coverage
• Life, Accident, AD&D, Critical Illness Insurance
• Auto/_Home_owners, Pet and Legal Insurance
• Exclusive Discount Programs
• Family Care Services
• 2nd.MD, a virtual expert medical consultation service
• Health Advocacy Service

Benefits vary based on employment status. Part-time/Visiting Professors positions may not be eligible for all benefits.

We believe that a vibrant and collaborative workplace is essential to our educational mission and the success of our community. We are committed to a workplace environment where all colleagues feel valued, respected, and supported. 

Job Details

Job Family

HR/UR

Job Function

HR/UR

Pay Type

Hourly

Employment Indicator

Full-Time

Education Level

Associate Degree

Hiring Min Rate

33.65 USD

Hiring Max Rate

38.50 USD

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Executive Assistant to President, Research and Development (R&D)

Fully Remote

Full-time

Location:  Remote Work, US Only 

Why Sabin: 

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate. 

Position Summary:  

The Executive Assistant provides high-level administrative support to the President, R&D and senior R&D team members, ensuring smooth day-to-day operations and enabling strategic focus on innovation and organizational goals. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.  

The Executive Assistant is responsible for effectively and efficiently managing/maintaining the calendar, engagements and appointments of the President including coordination of their travel arrangements.  The Executive Assistant will prepare correspondence that may be confidential and sensitive, and fostering seamless communication with Sabin’s R&D leadership team and staff, as well as with the senior and executive management teams and staff, the R&D Committee of the Sabin Board of Trustees and other external stakeholders, as needed.  

The ideal candidate must have experience supporting executive(s) in a R&D or biotech environment, strong judgement, time management and prioritization skills as well as excellent written and oral communication skills, a courteous and mature disposition, and the deftness to manage several competing daily tasks.  

Key Responsibilities:  

Administrative Support 

• Manage/streamline communications between the President, the R&D leadership team and R&D staff. 
• Work with R&D leadership team, operations staff and executive- and senior-level management and others to coordinate and track high priority R&D initiatives, communications and events. 
• Maintain itinerary and scheduling for President and other R&D leaders to include resolution of schedule conflicts, prioritization of engagements and coordination of meeting logistics (e.g., location, audio/video, meals, etc.). 
• Coordinate complex travel arrangements including visa for travel to foreign countries and ensure all preparation materials including briefs, talking points and itinerary of engagements are provided prior to travel. 
• Liaise with staff responsible for providing timely talking points, speeches and briefing memos, and background materials. 
• Review/edit/format draft communications prepared by President (e.g., memos, letters, presentations, etc.) to produce a polished final product. 
• Assist with preparation and payment of invoices and business travel expense reports for President and senior R&D leaders. 
• Effectively maintain meeting, correspondence and business files for President 
• Triage and follow up on incoming issues, communications and concerns addressed to the President, including those of sensitive or confidential nature, and determine the appropriate course of action, referral, or response. 
• Identify opportunities to streamline administrative processes. 
• Other duties as assigned.

Partnership with R&D Leadership and R&D Teams 

• Coordinate R&D staff meetings and retreats (virtual and in-person) to include booking time/space for meetings and retreats; agenda, content, resource and supply management; minutes from meetings; and summaries of next steps / action items. 
• Coordinate logistics for weekly and ad hoc R&D Leadership Team meetings and retreats, one-on-one meetings with Vice Presidents and other important meetings sponsored by the President. 
• Collect team meeting briefs from stakeholders, read and edit them for clarity of content as needed; follow up with team if further information or clarity is needed. 
• Assist in tracking key R&D initiatives, deadlines, and deliverables. 
• Support budget tracking and expense reporting for the R&D organization.

Board Relations 

• Serve as administrative liaison to the R&D Committee of the Sabin Board of Trustees to include coordinating meeting dates and logistics; ability to troubleshoot during virtual meetings. 
• Under the direction of the President, support the planning, coordinating and execution of the R&D Committee of the Sabin Board of Trustees meetings. 
• Maintain open lines of communication with Trustees and/or their respective assistants including distribution of materials via BoardEffect or similar platform and assist with Trustee travel and expense reports, if needed.

Requirements

• 7+ years of relevant experience including executive assistance, program or office administration; previous experience supporting C-level executive, preferred. 
• Strong administrative skills; experience in supporting R&D or biotech executive(s). 
• Professional experience with complex international travel, meeting arrangements and correspondence required. 
• Proven success, proofreading and editing complex documents. 
• Strong attention to detail, ability to manage complex tasks; highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines. 
• Excellent communications skills (active listening, writing, speaking). 
• Ability to maintain confidentiality and act with discretion when necessary. 
• Ability to process information quickly. 
• Ability to work across the organization, building strong relationships with colleagues. 
• Experience with BoardEffect or similar board management platform preferred. 
• Experience working in grant-funded environment preferred. 
• Superior service orientation; must demonstrate interest in furthering Sabin’s mission.

Other:  

• Subject to a criminal background investigation 
• Request for three professional references  
• Verification of education/degrees

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the starting annual salary for this position ranges from $80,000 - $102,000. The exact compensation may vary based on skills, experience, training, certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs. 

Sabin offers a competitive benefits package that includes Medical, Dental, Vision and Flexible Spending Accounts. Employer paid, Life and Disability insurance along with 11 paid holidays with a winter break between Christmas and New Years. Employer match on 401(k). 

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws. 

Salary Description

$80,000 - $102,000

Administrative Assistant, Remote

•  46372

•  1 Boston Medical Center Place, Boston, Massachusetts

•  Part time

POSITION SUMMARY:

Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for various aspects of office operations including preparation of spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.

Department: Denials Appeals

Schedule: 24 Hours (Days)

JOB REQUIREMENTS:

EDUCATION:

• Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience. Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience.

KNOWLEDGE AND SKILLS:

• Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.

• Ability to work independently and exercise independent judgment

• Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.

• Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.

• Strong problem solving skills.

• Proven ability to maintain strict confidentiality of all personal/health sensitive information.

Compensation Range:

$19.95- $27.88

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, _Flex_ible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask iniduals to purchase equipment for or prior to employment.

Title: Front Desk Receptionist - Part Time - Bilingual Spanish

Location: Dalton United States

Job type: Part-time

Job Description:

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow, with 1000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

Job Description

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings.

Qualifications

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required

Education:  High School Diploma or equivalent.

Additional Information

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program

Focus on professional growth and long-term career fulfillment: 

• Training programs available 
• Access to educational courses
• Emphasis on internal promotions and career advancement.

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

Title: Administrative Officer - General Medicine

Location: Berwick Australia

Job Description:

Job Requisition ID:  6154

Legal Entity:  Monash Healt

Employment Type:  Part Time onsite 

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. 

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

About the Role      

This dynamic healthcare administration role is based in the General Medicine and General Surgery Ward (Ward C) at Casey Hospital. As a key member of the team, our administration staff are the first point of contact for patients, playing a vital role in creating a welcoming and supportive environment. 

We’re looking for a proactive and experienced healthcare administrator who thrives in a fast-paced setting and is confident working independently. You bring strong prioritisation skills and consistently demonstrate the values of integrity, compassion, accountability, respect, and excellence in a hospital environment. 

This is a permanent part-time position with ongoing availability. Shifts are offered on the following days: 

Week 1

Day                 Shift Time  

Tuesday          15:30 – 20:30  

Wednesday     07:00 – 15:30  

Thursday         15:30 – 20:30  

Friday              15:30 – 20:30  

Sunday            08:00 – 14:30  

Week 2

Day                 Shift Time  

Tuesday          15:30 – 20:30 

Wednesday     07:00 – 15:30 

Thursday         15:30 – 20:30 

Friday              15:30 – 20:30 

Saturday          08:00 – 16:30 

About You       

Working in a hospital environment doesn’t faze you and you are able to maintain and demonstrate integrity, compassion, accountability, respect and excellence utilising your skills: 

• Friendly and helpful customer service and communication skills       

• Proven organisational skills and can work autonomously       

• Demonstrable ability to manage a range of administration responsibilities across a number of areas       

• A quality focus whilst ensuring work is completed within the required time frames       

• A flexible approach to staggered start and finish times

Benefits of working at Monash health:        

• On-site car parking       

• Access to salary packaging

For a confidential discussion and to explore the opportunity further, please call Reena Lalson, Nurse Manager - Ward C, Casey Hospital on 0458 576 254.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and ersity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Title: Program Coordinator II

Location: New Brunswick United States

Hybrid

Job Description:

Recruitment/Posting Title Program Coordinator II Job Category URA-AFT Administrative Department Animal Science Overview

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Department of Animal Sciences within the School of Environmental and Biological Sciences. Animal Sciences is the largest undergraduate program (>450 majors) in the School of Environmental and Biological Sciences. Expert-level communication skills will support and strengthen the Department's current functions and allow for growth in new areas. Work is consistent with an understanding of the mission, vision, role, and goals of the Department of Animal Sciences and Rutgers School of Environmental and Biological Sciences.

Among the key duties of the position are the following:

• Provides assistance to the Senior Program Coordinator (SPC) in managing the Animal Science Undergraduate Program and the Graduate Program in Endocrinology and Animal Biosciences in conjunction with the Undergraduate Program Director (UPD) and Graduate Program Director (GPD).
• Handles front desk activities, general academic advising, special projects, and smooth running of undergraduate and graduate programs.
• Prepares program reports, updates the website, and handles event planning.
• Builds security and management support by scheduling and managing building key and swipe card access for Bartlett Hall, submitting work orders to Institutional Planning/Facilities Offices, maintaining office supplies, and overseeing package deliveries and mail.
• Provides backup support to Department Administrator by assisting with creating reports, informational materials, exam preparation, scantron grading, and other duties needed to facilitate departmental goals.
• Supports departmental grant programs by preparing program reports and compiling informational materials, and participates in event planning for a related annual scientific conference.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent,

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field or a combination of education and/or relevant experience in an administrative position in an academic department of an institution of higher education.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrates knowledge and understanding of program coordination, organization, report analysis, writing, and outreach.
• Good communication skills and computer literacy.
• Attention to detail.

Preferred Qualifications

• Excellent problem-solving and critical thinking skills,.
• Ability to work with a erse audience.
• Capable of multitasking.
• Writing and editing skills.
• Willingness to learn Rutgers University systems.

Equipment Utilized

• Rutgers University Systems, Microsoft Office: Word, Excel, PowerPoint, Adobe Photoshop, Acrobat, Indesign/Pagemaker.

Physical Demands and Work Environment

• Office setting.

Special Conditions

Posting Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Iniduals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the inidual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply.

Title: Project Manager, Wind / Senior Project Manager, Wind

Location: New York City -NY 

Job Description:

Work Type: Hybrid, Full Time

Job ID: PROJE005428

TerraForm Power ("TERP"), a platform company of Brookfield Renewable, attracts high-performing iniduals who are driven to make an impact in a fast-paced and collaborative environment. We offer unparalleled opportunity to lead and manage one of the largest renewable energy businesses with decades of history, while contributing to the global need for sustainable energy.

We offer tremendous growth opportunity for iniduals with an entrepreneurial mindset. The company is committed to employee development, encouraging curiosity, ownership, and continuous learning. You'll be empowered to take initiative, contribute ideas, and grow your career within a supportive and ambitious organization.

Job Summary

Reporting to the Manager, Projects and Optimization the Project Manager coordinates, inspects and controls the work of engineering consultants, OEMs, and construction contractors contracted to perform projects at our existing Wind facilities in the US. Although experience in Wind is the preferred expertise sought in this posting, project management of other renewable technologies is possible. Travel (25% - 50%) will be required to effectively manage assigned projects.

Responsibilities

• Ensure contractors, sub-contractors and their employees are complying with Terraform's Health, Safety, and Environmental policies and requirements of the contract;
• Work with interdepartmental multi-disciplinary teams to achieve expected result;
• Prepare tendering documents, evaluate bid packages to ensure design adequacy and constructability;
• Negotiate supply and EPC agreements with the procurement and legal teams.
• Directly and indirectly, monitor construction activities to ensure design, specifications, and contracts are followed and that work is done according to scope, schedule and within budget;
• Participate in the development of project budgets and partner with cross-functional teams to build robust business cases that support strategic decision-making;
• Provide general direction for internal and external Construction Service professionals.
• Conduct general fieldwork, monitoring, coordination with other project teams, and local operations.
• Attend/conduct pre-bid and preconstruction meetings, documenting minutes;
• Prepare job planning documentation working closely with project stakeholders;
• Ensure inspection of all work in place to ensure that work performed is in accordance with the contract drawings, specifications, regulatory requirements and applicable codes;
• Prepare and submit construction reports, reporting on health & safety, environmental, and construction progress (scope, schedule, cost);
• Recommend corrective courses of action to management as issues arise;
• Implement changes in the work plan to improve efficiency in work practices.
• Assess the quality of the safety & environmental discussions and job plans;
• Conduct Safe Work Observations on medium and high risk work;
• Attend Contractor's Health, Safety and Environmental meetings;
• Track costs and provide monthly forecast per the contract including change orders;
• Conduct contractor post-work evaluations in the areas of health and safety, environmental, technical, project management and financial performance.
• Manage and/or participate in technical due diligence efforts;
• Support growth of the organization by supporting development and Merger & Acquisition activities as appropriate.
• Other duties as assigned;

Requirements

• Core knowledge of construction techniques, construction/project management, and contract negotiation and administration;
• Adequate knowledge to inspect in-progress construction work to ensuring compliance with the contract documents, specifications, permits, and drawings;
• Strong time management skills with the ability to organize, plan, prioritize and manage multiple tasks and projects;
• Good oral, written and interpersonal skills with the ability to interface and coordinate work on a daily basis with other disciplines and external organizations;
• Good negotiation skills with clients, contractors, and vendors; vendor management experience in Wind;
• Strong project management and organizational skills. Ability to work independently and with minimal daily supervision;
• A practical, adaptable, innovative, collaborative, and solution-focused approach to issues.

Qualifications

• Bachelor of Science Degree in Engineering or equivalent experience preferred;
• Minimum of three (3) years of engineering/project management experience;
• Project Management Professional or similar Project Management certification is preferred;
• Experience/exposure in construction/operations of Wind is required; Solar, BESS, or power generation field is a plus;
• Field experience related to the hazards associated with the work;
• Experience in occupational health & safety and environmental regulations;
• Strong computer skills and proficiency with Microsoft Office products

Compensation: $115,000- $130,000 USD, bonus eligible

Title: Branch Coordinator

Location: Lexington United States

Job type: Hybrid

Job Description:

At Accendra Health, we understand that healthcare is complex, and we're here to make it easier. We help deliver care beyond traditional settings, making essential products and services more accessible through every stage of life. As part of the care team, our teammates play a critical role in delivering personalized, long-term care for the patients we serve.

With deep expertise promoting health outside the hospital and a presence in communities nationwide through our Apria and Byram Healthcare brands, Accendra Health does more than just deliver the essentials.

If you're interested in meaningful work with impact, explore our career opportunities ─- from remote-friendly to hybrid and in-person roles ─- and join us in our purpose of

Teammate Benefits

As an Accendra Health employee, you have choices to fit your life. Our comprehensive benefits program is designed to meet you where you are - through all of life's stages. We've got you and your family covered with benefits that support your health, finances, and overall wellness.

Our benefits program includes:

• Medical, dental, and vision care coverage

• Paid time off plan

• 401(k) Plan

• Flexible Spending Accounts

• Basic life insurance

• Short-and long-term disability coverage

• Accident insurance

• Teammate Assistance Program

• Paid parental leave

• Domestic partner benefits

• Mental, physical, and financial well-being programs

The anticipated salary range for this position is $17.00- $21.00 hourly. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

JOB SUMMARY

Our Branch Coordinators positively impact the lives of patients and their caregivers, by phone and in person, delivering excellent customer service during each interaction. Working collaboratively with patients, providers and other team members, Branch Coordinators ensure orders are received and processed timely, efficiently, and accurately. Branch Coordinators play an important role in ensuring Apria is paid for the services we provide by obtaining all necessary documentation required to bill health insurance plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Act as first point of contact to patients arriving in person.
• Answer inbound calls from customers on a multi-line phone system; provide information to new and existing patients, troubleshoot common issues, work with the branch team and other departments to find appropriate resolutions and escalate queries or concerns when necessary.
• Perform processing duties for the branch; including, but not limited to, creating, and working with new orders, reviewing multiple systems simultaneously to assist customers, confirming delivery appointments, verifying insurance, obtaining authorization of equipment based on payor guidelines, monitoring incoming faxes, and performing data entry.
• Work with sales team, referrals and/or patients to gather documentation/information needed to meet insurance guidelines. Requests health plan authorizations/information as required; either electronically or verbally.
• Review of new and recurring patient accounts, obtain all necessary documentation from the referral source to bill the inidual health insurance plans, allowing our patients to maximize their available health plan benefits and to receive the much-needed care as soon as possible.
• Collect credit card payments and billing information, reconcile daily receivables, and submit to the lock box.
• Perform outbound customer satisfaction calls to patients and referrals.
• May conduct downloads of recording devices such as apnea monitors, oximeters, CPAP devices and other respiratory equipment.
• May perform functional tests on certain respiratory equipment.
• Performs other duties as required.

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• High School Diploma or equivalent
• At least one-year related work experience

Certificates, Licenses, Registrations or Professional Designations

• None

SKILLS, KNOWLEDGE AND ABILITIES

• Organizing
• Problem Solving/Analysis
• Patient Focused
• Teamwork
• Time Management/Multi-tasking
• Effective communication in person, on the phone and electronically

Computer Skills

• Intermediate to advanced computer skills
• Proficient working within multiple systems at once

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Intermediate level math skills

PREFERRED QUALIFICATIONS

Education and/or Experience

• At least two years' experience in an office environment, healthcare setting or call center
• Experience utilizing multi-line phone-system.

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear.

• The employee uses computer and telephone equipment.
• Specific vision requirements of this job include close vision and distance vision.
• Regularly required to use hands to write, use computer or handheld device (tablet), telephone and use a document imaging system and manipulate documents.
• Regularly required to read documents and write neatly, legibly and transcribe accurate information and numbers/values.
• Employee continually engages in activities that require talking and hearing.
• This position requires frequent variations including sitting, walking, standing, kneeling, reaching or stooping.
• Strength Aspects:
• Occasionally required to stand, lift, push or pull objects ranging from 10 lbs - 40 lbs.

WORK ENVIRONMENT

• Work is performed in an office setting with exposure to moderate noise and indoor florescent lighting.

The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

If you feel this opportunity could be the next step in your career, we encourage you to apply.

Accendra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.

Note: Accendra is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at our Company via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by our Company as a result of the referral or through other means.

Title: Virtual Assistant with healthcare experience

Location: Metro Manila 00 PH

Job Description:

We are seeking a highly organized and detail-oriented Virtual Assistant with a strong background in healthcare to support a wellness-oriented medical practice. This role involves managing administrative tasks such as scheduling, patient communication, and EHR data management. The ideal candidate has at least three years of experience as a virtual assistant or administrative support professional in a healthcare setting, with a working knowledge of electronic health record (EHR) systems and HIPAA compliance. A customer-centered mindset, excellent communication skills, and the ability to work independently in a remote setting are essential for this role.

Work schedule  

• Part-time, approximately 30 hours per week  
• Monday to Friday  
• Working hours aligned with Pacific Time (PT)

Responsibilities:

- Manage patient scheduling and calendar coordination using internal systems

- Respond to patient inquiries via phone, email, and secure messaging platforms

- Maintain accurate and up-to-date electronic health records (EHR) and patient documentation

- Conduct follow-ups and appointment reminders to ensure patient compliance

- Process online forms, intake documentation, and patient onboarding materials

- Coordinate administrative tasks such as file organization, digital archiving, and data entry

- Support back-office operations, including voicemail review and email triage

- Assist with basic reporting and operational checklists to support practice workflow

- Communicate with medical staff and patients professionally and in accordance with HIPAA guidelines

Qualifications:

- Bachelor’s degree in Healthcare Administration, Nursing, or a related field

- 3+ years of experience as a Virtual Assistant or administrative support in a healthcare environment

- Proficiency with electronic health record (EHR) systems and online scheduling tools

- Familiarity with HIPAA guidelines and data privacy best practices

- Excellent written and verbal English communication skills

- High proficiency in Microsoft 365, Google Workspace, and online form platforms

- Strong organizational skills and attention to detail

- Ability to work independently and manage time effectively in a remote setting

- Preferred: Prior experience in concierge, naturopathic, or integrative wellness practice

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Recovery Resolution Specialist (Collections)

Job Locations: US-Remote

ID: 2026-17499

Category

Audit - Healthcare

Position Type

Full-Time

Overview

We are looking for an Recovery Resolution Specialist (Collections) to join our Yield Management team! This role will facilitate the collection of funds for the client and maintains exceptional provider relations. Works closely with audit team, payers and providers to understand claims and or concepts to facilitate effective communication and collection. Engages in verbal and written communication involving the provider, audit staff and client. Identifies problems in the collection process for escalation to the appropriate parties.

Responsibilities

• Prepares Collections Letters. Prepares collection letters in accordance with policy and ensure they are sent out to providers within established guidelines.
• Follow-up on Outstanding Claims. Follows established policies and procedures to collect identified claims.  This includes contacting the providers to verify receipt of the claims and to obtain the status of any outstanding claims.  Responsible for responding to correspondence, requesting additional information from providers, preparing documents, and other administrative tasks.
• Investigates Claim Disputes. Investigates claim disputes as required.  Identifies issues timely and escalate to appropriate parties.  Provides accurate information, supporting documentation, and effective communication to complete recovery process.  
• Documents Activities Utilizing Established Tools and Systems. Documents details in the system.  Utilizes with increasing proficiency, proprietary reports, tools and systems required to perform duties. 
• Meets or Exceed Standards for Productivity. Maintains productivity goals and standards set by the department.  Insures all department rules and processes are followed.  Alerts manager of system issues or other issues impacting productivity. 
• Meets or Exceeds Standards for Quality. Achieves the expected level of quality set by the department.  Verifies completeness and accuracy of work.  Alerts manager of issues or concerns impacting quality of work.

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.  

Qualifications

• High School graduate or equivalent education.
• 1 to 3 years prior collections or customer service experience required.
• Billing or coding experience preferred.
• Strong oral and written communication.
• Required knowledge of Microsoft applications.

Mental Requirements:

• Communicating with others to exchange information.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Must be able to provide a dedicated, secure work area.
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance.
• No adverse environmental conditions expected.

Base compensation ranges from $16.00 to $19.00 per hour. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. This role is eligible for discretionary bonus consideration.

Nonexempt employees are eligible to receive overtime pay for hours worked in excess of 40 hours in a given week, or as otherwise required by applicable state law. This role is eligible for discretionary bonus consideration.  

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

#LI-Remote

Development Coordinator

Default: Location : LocationUS-CA-Oakland

Requisition ID

2025-16581

Job Category

Administrative Support

Position Type

Full Time

Overview

The American Heart Association has an excellent opportunity for a Development Coordinator to join our Bay Area Division based in Oakland, CA.

This is an office-based role that requires on-site presence three days per week, with occasional additional days as needed.

As an integral member of the team, the Development Coordinator advances our lifesaving mission through the planning, coordination, and implementation of fundraising campaigns with a primary focus on Heart Ball and Research Roundtable.  Through detailed data management, administrative and logistics coordination, organization, and planning, help us create outstanding experiences and make an extraordinary impact on the health and wellbeing of our communities. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Provides a wide variety of skilled logistical, administrative, clerical and data management support to assigned core markets, ensuring all programs and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers.
• Procures necessary resources and may solicit in-kind donations.  May recruit, manage, and engage with event volunteers. 
• Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, maintains inventory tracker. May assist with event set-up and tear-down.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Creates correspondence and event collateral with precise attention to detail.
• Responsible for accurate, timely processing of donations in accordance with established requirements and standards.
• Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.

Qualifications

• Three (3) years of relevant experience that includes: 
  • Ability to manage multiple projects simultaneously and meet specified timelines.
  • Administrative expertise with complex clerical responsibilities and data management.
• Effective oral and written communication skills
• Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally.
• Ability to organize, plan and execute corporate events, both in-persona and digital experiences.
• Proficiency in Microsoft Office applications.

Compensation & Benefits

Expected pay range will be $26.30 per hour to $33.00 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
   
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position. 
   
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
   
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
   
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
   
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

Virtual Assistant – Scheduler (Home Care Experience Required)

Friendly Faces Senior Care

Remote

Full Time

About the Role

We are seeking an experienced Virtual Scheduler to support a private-pay, non-medical in-home care agency. This role is ideal for a detail-oriented VA who understands the fast pace of home care scheduling and can confidently communicate with caregivers and clients.

Required Experience

• 1–2 years of experience working with a private-pay in-home care agency
• Hands-on scheduling experience in a home care environment
• Prior use of WellSky (ClearCare) preferred
• Strong understanding of caregiver availability, shift coverage, and call-outs

Key Responsibilities

• Schedule and manage caregiver shifts
• Handle call-outs, last-minute changes, and coverage needs
• Communicate professionally with caregivers and clients
• Maintain accurate schedules and documentation in scheduling software
• Support day-to-day operational needs related to scheduling

Required Skills

• Experience using WellSky / ClearCare (preferred)
• Strong verbal and written English communication
• Highly organized and detail-oriented
• Ability to work independently and follow processes
• Reliable internet connection and quiet work environment

Why Work With Us

• Stable, ongoing remote work
• Supportive team and clear expectations
• Opportunity to work with U.S.-based home care agencies
• Potential for long-term placement with the right fit

Title: Senior Administrative Assistant

Fully Remote

Location

• Washington, District of Columbia, United States of America
• New Jersey (Any City)

Part time

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job SubFunction:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Jersey (Any City), Washington, District of Columbia, United States of America

Job Description:

We are searching for the best talent for a Senior Administrative Assistant (Casual Part Time). This fully remote position may be based in Washington, DC or NJ.  

This is a casual, part-time role with a schedule of 19.5 hours per week.

This role will operate under the direct supervision of Johnson & Johnson Senior Director, National Policy and Advocacy providing administrative support to Senior Director, US National Policy and Advocacy and the Senior Director, U.S. Health Policy.

Basic Responsibilities

The Senior Administrative Assistant will provide administrative support to at least two (2) senior directors/directors within the Johnson & Johnson North America Innovative Medicine and will be responsible for:

• Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values.
• Be the public face of the directors you support, and represent them, our IM US Operations Department, and the Company professionally and effectively in all interactions.
• Be fully aware of and current with the supervisors’ responsibilities.
• Communicate effectively with internal and external partners at all levels, including on confidential and critical matters.

Perform administrative tasks for directors, as requested, including:

• Calendar Administration: proactively and thoughtfully manage directors’ calendars and contacts in MS Outlook; schedule business-related meetings/conferences including web-based or Global Connect, Zoom, Microsoft Teams; coordinate availability with attendees; reserve conference rooms; verify and arrange for needed A/V equipment; organize food/catering arrangements; and proactively resolve meeting conflicts.

• Travel Coordination: organize thoughtful and efficient business-related domestic and international travel and manage logistics of travel-related activities (flight, hotel and transportation)—including application for travel visas.

• Business Expense Reporting: collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance with J&J company policies.

• Procurement: Assist with preparation of agreements and contracts with outside consultants and vendors, submit purchase orders and/or check requisitions (Health Care Compliance GO-EX, International Contracts Database, eMarketplace) in compliance with J&J company policies.

• Answer phones, direct inquiries and ensure back-up coverage for the directors you support, when needed.

• Deliver an excellent visiting experience to visitors.

• Document Preparation & Maintenance:  Draft memorandums, correspondence, and/or presentations as needed. Take notes and distribute post team meetings. Critically review and proofread documents. Appropriately handle documents and matters of a highly confidential nature with discretion. Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint).

• Maintain Client Relationship Manager (CRM) updates for leaders.

• Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires.

• Proven ability to communicate effectively and articulately with all levels of the organization. Think analytically, exercise sound judgment and discretion. Assemble relevant data, compile statistics or information as directed.

• Project Management: Track deliverables, due dates and ensure follow-up as needed on projects and assignments.

• Master use of all technology associated with your support of the leaders’ roles.

• Able to handle a workload that may involve critical deadlines.

• Demonstrate strong attention to detail and follow-through on all assigned tasks.

• Build and maintain effective relationships and trusted partnerships with internal and external stakeholders.

• Develop in-depth knowledge of department objectives, policies and procedures. Acquire knowledge of department organizational structure. .

• Collaborate with administrative staff colleagues in the Washington, DC office to ensure office efficiencies.

• Work on special projects, as needed.

JOB QUALIFICATIONS

• A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred.

• Position requires a minimum of five (5) years of experience serving in an administrative support capacity.

• Prior experience providing administrative support to multiple mid-level leaders such as Directors is required.

• Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required.

• Ability to learn specialized computer software used for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, Salesforce, etc.).

• Prior experience with expense reporting is preferred

• Experience coordinating domestic and international travel, including flight, hotel and transportation, is required.

• Must have excellent time management skills.

• Expertise in document preparation, redlining, and proofreading is required.

• Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required.

• Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required.

• Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required.

• Strong organizational skills and the proven ability to prioritize work is required.

• Must be a strong team player with the ability to coordinate with other administrative staff.

• Occasional overtime may be required.

• Must be able to travel up to 10% of the time to domestic destination.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an inidual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$57,500.00 - $92,575.00

Additional Description for Pay Transparency:

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Sr. Executive Assistant

locations

Remote - Nationwide

time type

Full time

job requisition id

R038015

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference!

O.N.E Purpose:

• Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations.

• Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation.

• Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results.

The Opportunity:

CAREER OPPORTUNITY OFFERING:  

• Bonus Incentives  

• Paid Certifications  

• Tuition Reimbursement  

• Comprehensive Benefits  

• Career Advancement  

• This position starts at $69,400

By embodying our core purpose of customer obsession, new ideas, and driving innovation, and delivering excellence, you will help ensure that every touchpoint is meaningful and contributes to our mission of redefining the possible in healthcare.  

The Executive Assistant to an Ensemble Health Partners SG&A Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.  

 Responsibilities:   

Customer Obsession: Consistently provide exceptional experiences for our clients, patients, and colleagues by understanding their needs and exceeding their expectations. 

Embracing New Ideas: Continuously innovate by embracing emerging technology and fostering a culture of creativity and experimentation. 

Striving for Excellence: Execute at a high level by demonstrating our “Best in KLAS” Ensemble Difference Principles and consistently delivering outstanding results. 

• Provide comprehensive calendar management for SG&A Executive  

• Act as a liaison and provide support for the Executive’s department.  

• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.  

• Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the SG&A Executive  

• Work closely with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. 

• Maintain open communications with the entire executive team as well as the associates that support them. 

• Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.  

• Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executive, their staff, and peers. 

• Manage the SG&A Executive’s travel and reimbursable expenses. 

• Provide event management support as requested.  

• Provide hospitality to all guests and help to create a welcoming environment.  

• Build long-lasting relationships with both external and internal stakeholders.

Experience We Love:  

• Strong ability to execute work with a ersity, equity, and inclusion lens.  

• Significant executive support experience, including supporting C-level executives.  

• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.

• Effective problem-solving skills.  

• Strong verbal and written communication skills.  

• Exceptional organizational skills and impeccable attention to detail.  

• High degree of professionalism in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.  

• Make appropriate, informed decisions regarding priorities and available time.  

• Ability to complete a high volume of tasks and projects with little or no guidance.  

• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.  

• Able to maintain a high level of integrity and discretion in handling confidential information.  

• Excellent judgment is essential.  

• Ability to switch gears at a moment’s notice.  

• Ability to travel if requested by the executive leader you support.  

• Thrive in an intense, do-it-yourself, start-up minded environment.  

• Ability to work well within a cross-functional team environment. 

• 1-2 years of healthcare experience, preferred

Minimum Education:  

• Bachelors Degree or Equivalent Experience

Required Certifications:  

• HFMA Certified Revenue Cycle Representative (CRCR) within 9 months of hire

#LI-LL1 

#LI-REMOTE 

Join an award-winning company

Five-time winner of “Best in KLAS” 2020-2022, 2024-2025

Black Book Research's Top Revenue Cycle Management Outsourcing Solution 2021-2024

22 Healthcare Financial Management Association (HFMA) MAP Awards for High Performance in Revenue Cycle 2019-2024

Leader in Everest Group's RCM Operations PEAK Matrix Assessment 2024

Clarivate Healthcare Business Insights (HBI) Revenue Cycle Awards for strong performance 2020, 2022-2023

Energage Top Workplaces USA 2022-2024

Fortune Media Best Workplaces in Healthcare 2024

Monster Top Workplace for Remote Work 2024

Great Place to Work certified 2023-2024

• Innovation

• Work-Life Flexibility

• Leadership

• Purpose + Values

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

• Associate Benefits –  We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs. 

• Our Culture – Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.  

• Growth – We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement. 

• Recognition – We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws.  Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.

Title: Account Service Associate

Location: Chicago, IL

Position Summary

Focus Partners Wealth is seeking an Account Service Associate that will work closely with the firm’s Wealth Management Team ensuring the seamless onboarding of new clients and maintaining data integrity within our systems. The Account Service Associate will handle the processing of all new account paperwork across three custodians—Schwab, Fidelity, and Pershing - and ensure CRM data is accurate, up-to-date, and compliant. A successful candidate must be versatile in their skill set to understand both a given task as well as what is needed to achieve a satisfactory outcome. This position is an opportunity to play a vital role in creating a seamless client experience and ensuring operational excellence within a dynamic and growing firm. If you thrive on precision and collaboration, we encourage you to apply.

Focus provides team members the flexibility to work a hybrid schedule. Our hybrid model is defined as 3 days in office work required per week, while giving team members the option to work remotely 2 day per week, or as assigned by their team leader.

Primary Responsibilities

• Process and open all new client accounts by preparing, reviewing, and submitting required paperwork through three custodians: Schwab, Fidelity, and Pershing.
• Ensure that all account documents are completed accurately and meet compliance standards.
• Address and resolve account opening issues, such as non-standard cases or missing documentation, in a timely manner.
• Collaborate with financial advisors, client service associates, and custodians to resolve discrepancies or questions regarding account setup.
• Communicate with Wealth Management Team to clarify information and provide updates on the onboarding process.
• Ensure the accuracy and completeness of client records within the CRM system.
• Regularly audit CRM data to identify and correct errors, inconsistencies, or outdated information.
• Maintain and update client profiles with key information, including contact details, account statuses, and preferences.
• Track and document onboarding progress in the CRM, ensuring all tasks are logged and deadlines are met.
• Coordinate with other teams to ensure consistency and alignment of client data across platforms.
• Develop and maintain best practices for CRM data entry, reporting, and utilization.
• Ensure strict confidentiality of client, firm, and employee information.
• Assist New Accounts Manager in onboarding projects related to mergers & acquisitions.
• Work with New Accounts Manager to analyze and enhance the client onboarding experience for clients and internally.
• Work with the New Accounts Manager on updating training materials to ensure they remain current and up to date.
• Assistance on other ad-hoc operational tasks as systems and processes evolve.

Qualifications

• Bachelor’s Degree with a minimum of 3+ years administrative experience in financial services, or 8+ years of relevant work experience.
• Strong attention to detail and a commitment to accuracy.
• Experience with financial account opening processes and familiarity with custodians, specifically Schwab, Fidelity and Pershing.
• Proficiency in CRM systems (e.g., Dynamics 365, Sales Force or other financial industry-specific platforms).
• Excellent communication skills, both written and verbal.
• Strong organizational and time-management abilities to handle multiple tasks and deadlines.
• Problem-solving skills to troubleshoot and resolve account or data issues efficiently.
• Ability to work both independently and collaboratively in a fast-paced environment.

The annualized base pay range for this role is expected to be between $75,000-$85,000.  Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set.  The base pay is just one component of the total compensation package for employees.  Other rewards may include an annual cash bonus and a comprehensive benefits package. 

Focus Partners Wealth is an organization of wealth, asset, and business management resources that brings strength, innovation, and partnership to client relationships. Through a comprehensive range of services, we work with clients at every stage, helping them control their financial future — whether that’s planning for retirement, preparing the next generation, or growing their business. We are dedicated to fostering meaningful growth for our clients. Our team of advisors works collectively to deliver personalized wealth planning strategies across local communities, placing our clients’ values, goals, motivations, and priorities at the heart of everything we do.

For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST.  AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. 

For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.  An employer who violates this shall be subject to criminal penalties and civil liability. 

For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation.  The Company complies fully with the Americans with Disabilities Act.

Title: FMBT Senior Program Management Analyst-ERP Implementation

Location: Washington DC

Department: Upcoming Opportunities – Programmatic Support

Job type: Remote

Job Description:

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD.  Ibility is a small but mighty company that is positioned for rapid growth.  Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative.  We live our mission every day – to inspire people, create cool stuff, and make a lasting impact on the world!

Position Overview:

Ibility is looking for a Senior Program Analyst with knowledge and experience in federal financial management using Momentum Financials to support the Department of Veterans Affairs (VA). This role is for a high-visibility modernization effort to successfully deploy Momentum Financials across a complex financial management environment impacting customers through a multi-wave deployment. The role uses Scaled Agile Framework (SAFe) practices with enterprise governance, to ensure financial standards and internal controls are maintained across VA. We are seeking candidates for a hybrid-location role in Arlington, VA or for full-time remote work.

Please note, this position is contingent upon award (January 2026).

Key Responsibilities

• • Integrated Governance & PMP Management: Lead the continuous update of the Program Management Plan (PMP) and all supporting standards. Ensure alignment with the Program Charter and oversight expectations from external entities. 
  • SAFe & Agile Orchestration: Align SAFe ceremonies, release cadences, and tools (Agility or JIRA) to ensure consistent delivery across overlapping waves. 
  • Review meeting materials for and lead regular program management meetings, including program risk reviews, Change Control Board meetings, defect reviews, and program reviews.   
  • Decision Support & Reporting: Translate complex technical data into intuitive, decision-ready Power BI dashboards and other materials. Automate communications by leveraging Agility or JIRA as the authoritative data source. 
  • Knowledge & Change Management: Update and maintain a future-state Knowledge Management (KM) ecosystem. Develop change management plans, job aids, and FAQs to maintain institutional knowledge. 
  • Risk & Dependency Management: Proactively identify and log program risks. Perform Analysis of Alternatives (AoAs) for complex requirements and present recommendations to executive leadership. 
  • Defect & Quality Strategy: Implement the Defect Management Strategy to ensure clear ownership of defects. Coordinate with external vendors to ensure hotfixes and releases are tracked from identification to resolution.

Required Qualifications

• • 8 years of program management support for large-scale federal IT or ERP implementations. 
  • Ability to effectively communicate and interact with senior level management and clients. 
  • Strong written and oral communication skills. 
  • An outstanding ability to work independently, establish priorities, and meet deadlines. 
  • 4-year degree in Business Administration, Information Systems, or a related field. 
  • Highly energetic and proactive worker who consistently follows through, moves fast, and keeps stakeholders informed.
  • Positive, solutions-oriented attitude with strong customer service mindset.
  • Team-first attitude and proven dependability, with strong organization skills and an eye for the details.
  • Ability to successfully pass a background check and receive a government clearance.
  • Bachelor’s degree (or equivalent professional experience in recruitment).

Preferred Qualifications

• • VA or Federal financial management experience preferred. 
  • PMP, PMI-ACP, or SAFe Agilist (SA) certification. 
  • Experience working with CGI’s Momentum Financials. 
  • Experience working in an Agile environment (SAFe preferred).

$125,000 - $135,000 a year

Benefits Include:

●      Health, Dental, and Vision Plans

●      Short Term Disability/Long Term Disability/Life Insurance/Accidental Death and Dismemberment

●      Health Savings Account

●      Unlimited Paid Time Off / 11 Federal Holidays Off

●      401k

We are committed to ersity, inclusion, and accessibility.  We are an Equal Opportunity Employer in all aspects of employment and do not discriminate for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.

Title: Physician Virtual Primary Care

Job Location Brentwood, Tennessee, Remote

Requisition Number 37496

Job Description:

Premise's mission is to help people get, stay, and be well. We hope you will join us in our mission and experience why amazing health starts with amazing healthcare. For more information, visit www.jobs.premisehealth.com.

We are currently seeking a Remote Full Time Physician for our Virtual Primary Care team to work an overnight schedule. As a Virtual Primary Care Physician, you'll provide care to client employees and their dependents of all ages remotely. The scheduled hours are 4 10 hour overnight shifts from 8PM Central Time until 6AM Central time, Monday-Thursday. There will be one weekend rotation every 4 weeks that includes a Saturday, Sunday, Monday, Thursday schedule.

• Must be willing to become licensed in all 50 states plus The District of Columbia.*

What You'll Do

• Provide medical consultations including the diagnosing and treatment via the video or phone for Premise Health's member population.
• Provides episodic, preventive, and acute health care to patients.
• Provide occupational health services (i.e., injury care and related follow-up, as necessary)
• Conducts histories and examinations and prescribes medications and/or medical treatments based on best practice standards
• Develops treatment plans in collaboration with members; educates and advises on medical issues as appropriate
• Provides referrals both internally and externally to appropriate medical resource or specialty
• Evaluates the effectiveness of medical care and monitors progress of members
• Identifies emergency situations and provides or directs care as appropriate within legal scope of practice and as defined by Premise Health credentialing process
• Participates in the development of annual program goals and objectives
• Maintains medical records using EMR
• May formulate and administer health programs as needed
• May require other duties as assigned
• Office/non-health related job functions
• Participate in regular Medical Staff activities and responsibilities, including, without limitation, attendance at Medical Staff meetings, and complete all Company sponsored virtual health training
• Consistent with Company's procedures and policies, Physician shall prepare and complete, timely and accurate medical and other records with respect to the services and treatment rendered to any member by providing Physician
• Meet or exceed quality, patient satisfaction, connectivity service level agreements and Medical Group standards

What You'll Bring:

Education:

• Graduate of an accredited medical school

• MD or DO Licensing

• Current unencumbered license to practice medicine in good standing in at least one state in the United States.

• Complete and receive credit for continuing medical education as required by state licensure requirements

• Must be Board Certified in Family Practice or Internal Medicine/Pediatrics or Board Eligible in aforementioned practice areas. If Board Eligible, must take certification exam within twelve months of date of hire.

• Maintain board eligibility and/or obtain and maintain board certification in the designated specialty throughout the term of this Agreement

• Board Certification under ABMS or AOA required

• Specialized field

• e.g. Specialty focus in Family Medicine, Emergency Medicine, Urgent Care and Internal Meds/Peds or Occ med

• Must have current state and federal DEA certification

• State and federal laws

• Obtain and maintain all appropriate approvals to prescribe and dispense drugs under applicable state and federal laws

• DEA

• Active, unrestricted DEA Certification in the state(s) licensed

• Drug Enforcement Agency Certificate (DEA) with expiration date

Experience:

• At least three years of post-residency clinical experience

• 3-years post residency and board eligible

• Experience in a primary care, urgent care or emergency room setting. Occupational healthcare experience, a plus

• Meet Premise Health credentialing requirements.

• Prior telehealth health experience preferred.

Other: Residence

• Option to live and work anywhere virtually
• Must have quiet uninterrupted space with door; additionally, must comply with Premise Health technology standards for remote workers.

Knowledge and Skills:

• Knowledge of Internet software, Spreadsheet and Word Processing software
• Knowledge and experience with Electronic Medical Records preferred.
• Knowledge of workplace health and safety concepts and OSHA recordkeeping a plus.
• Strong communication and technical skills
• Strong virtual health member satisfaction, quality, communication skills, including both verbal and written, listening skills, analytical and the ability to demonstrate empathy.
• Innovative behavior
• Motivated by an ability to make an impact
• Ability to work with people at various levels of patients and colleagues from associates to senior leaders.
• Bilingual is a plus (particularly Spanish)

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers full-time team members benefits including medical, dental, vision, life and disability insurance, a 401(k) program with company match, paid holidays and vacation time, a company-sponsored wellness program, EAP, access to virtual primary care and virtual behavioral health at no cost for team members and their dependents.

Premise is an equal opportunity employer; we value inclusion and do not discriminate based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, age, physical or mental disability, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.

Premise provides its reasonable and genuinely expected range of compensation for this job of $240,000.00 - $260,000.00 annually. A number of factors will influence the rate offered for this position, including your experience, qualifications, geographic location, and other factors. This position is eligible for a performance bonus that is based on achievement of established targets.

For iniduals living in Washington or Colorado: Premise offers the following paid time off benefits. Employees will earn 0.0769 hours of paid time off per actual hours worked or based on standard schedule, per pay period, and will receive 10 paid holidays or an equivalent bank of hours aligned to schedule throughout the calendar year. Paid sick leave is satisfied by the paid time off accrual, detailed above.

Health Services Assistant

remote type

Hybrid

locations

Reverend Hugh Cooper Administrative Center

time type

Full time

job requisition id

R-310

Location Address:

Remote Office , Santa Fe, New Mexico 87501, United States of America

Compensation Pay Range:

Minimum Offer $:

16.63

Maximum Offer for this position is up to $:

24.71

Now hiring a

Health Services Assistant-ABQ

Summary:

Build your Career. Make a Difference. Presbyterian is hiring a skilled Health Services Assistant to join our team.

Type of Opportunity:

Full time

Job Exempt:

No

Job is based :

Reverend Hugh Cooper Administrative Center

Work Shift:

Days (United States of America)

Responsibilities:

The Health Service Assistant is responsible for supporting Health Services Coordination functions including, but not limited to, medical records coordination, technical retrospective claims review, referral/auth. entry, research which may include but not limited to claims, eligibility, benefits, provider contracts, coordination of benefits, provider education, data entry report generation, act as liaison to and/or assists PHS clinical leaders.

Some key responsibilities include:

• Prior Authorization may process emergent/elective and transitional prior authorization requests according to established evidenced based criteria. Screens prior authorization requests not meeting guidelines and requests/gathers/forwards additional information.
• May conduct utilization review by monitoring daily prior authorization requests and documenting timely updates for service requests. Completes Administrative Denials and submits Medical Director Reviews as directed.
• Correspondence with Provider/Member Notifies members and providers including but not limited to approvals, provider notification of service requests and out of network approvals
• Coordination of Benefits by monitoring benefit limitations for all members. Identifies members for case management or needed follow up regarding subrogation or coordination of benefits. Refers to appropriate departments as needed. Provides claims follow up as indicated.
• Documents in multiple computer applications timely and according to unit policy and regulations. Documents appropriate codes and claims payment information to ensure accurate claims payment.
• Data entry to ensure accurate records notifications/referrals.
• Submits Patient referrals for complaints and compliments.
• Liaison with providers and facilities telephonically, include problem solving regarding member needs.
• Requests clinical updates.

Qualifications:

• High School Diploma GED required. Associates Degree or completion of a medical vocational program preferred.
• One to three years' experience in a medical or health insurance position

Qualifications:

• As stated above

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness

Why work at Presbyterian?

About Presbyterian Healthcare Services

Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services

Legal Assistant - Insurance Defense

Job Number: 256914

As a legal assistant on our team, you’ll handle tasks critical to the success of our law offices. An ideal candidate will have prior litigation experience and an understanding of legal terminology, which will be used to provide administrative support to our attorneys through preparation of legal documents and correspondences, such as motions and pleadings. Using an electronic case management system, you’ll manage attorney calendars, coordinate examinations for defense experts, and communicate with clients. Among other things, you’ll spend time maintaining files, answering phone calls, propounding discovery – including serving client discovery, along with other administrative duties.

Must-have qualifications

• High school diploma/GED equivalent or higher and a minimum of two years legal work experience in a business or legal environment supporting a professional team.

Preferred skills

• Insurance defense or personal injury experience working in a law firm
• Time management and organizational skills required to provide support to a large group of professionals
• Typing skills with special attention to grammar and accuracy
• Ability to work independently while maintaining highly confidential information
• Effective listening, verbal and written communication skills

Compensation

• $29.25 - $32.50/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Legal Intake Specialist - Remote

Martine Law•Remote

Description

Martine Law, a leading law firm, has been consistently ranked among the fastest-growing in the nation for three consecutive years. Specializing in criminal defense and family law, we seamlessly blend traditional legal expertise with cutting-edge technology to deliver unparalleled client representation. Our dynamic, tech-savvy culture fosters a supportive environment where our team can excel professionally while enjoying a harmonious work-life balance.

Why Choose Us?

• Competitive starting salary.
• Comprehensive healthcare coverage, including Medical/Dental/Vision and a 401(k) plan with company match.
• Generous paid time off policy.
• Option for remote or hybrid work setup.
• Collaborative team dynamics that encourage personal growth and career development.

Position Overview

The Intake Specialist plays a critical role in the client journey by qualifying leads, enhancing client experience, and supporting business growth. This position is responsible for managing inbound and outbound communications, scheduling case evaluations, and maintaining accurate intake data. The ideal candidate is empathetic, detail-oriented, and thrives in a fast-paced, client-focused environment.

At Martine Law, we firmly believe that a successful legal career can go hand in hand with a fulfilling personal life. By eliminating commutes and office politics, we streamline our operations to focus on delivering top-notch legal services efficiently to clients.

Responsibilities

• Review all booked consultations daily to identify missing or incomplete information. 
• Collect and confirm: Case numbers, Court details (jurisdiction, hearing dates, orders, OFPs, etc.), Relevant case documents. 
• Verify intake notes for clarity and completeness. 
• Flag and resolve missing details by coordinating with: The PNC, Intake Specialists, and The Sales Assistant/s. 
• Provide backup coverage for follow-up and confirmation calls when Paloma is unavailable. 
• Serve as a quality-control checkpoint between scheduling and evaluation.

Client-Focused Tasks

• Engage warmly with PNCs and clients via phone, email, and text.

Administrative Tasks

• Conduct daily lead reviews in Clio, HubSpot
• Maintain detailed records of all client interactions and follow-ups.

Qualifications

Knowledge, Skills & Abilities

• Prior experience in a professional services environment, preferably legal or administrative.
• High ethical standards with the ability to handle sensitive and confidential information discreetly.
• Strong experience managing client relationships and using client communication software.
• Excellent verbal and written communication skills for interacting with potential new clients (PNCs) and internal teams.
• Strong organizational and time management skills to manage multiple tasks and deadlines.
• Detail-oriented with a focus on accurate data entry and CRM updates.
• Strong interpersonal skills for relationship-building and stakeholder communication.
• Ability to work independently and collaboratively with minimal supervision.
• Proficiency in Microsoft Outlook and calendar management is required.

Experience

• 1+ years in customer service, client relations, or similar roles, preferably in a fast-paced environment.
• Experience in legal services or administrative support is preferred.
• Familiarity with legal software such as Clio and HubSpot is preferred.
• Experience with call communication platforms like AirCall.
• Proven ability to convert leads through persuasive and empathetic communication.

Education

• High school diploma required; advanced training or college education preferred.

Compensation

$18 hourly

Paralegal Supervisor– Legal Support

Job Number: 257816

As a paralegal supervisor of legal support on the Commercial Lines Product Design team, you’ll prioritize the activities of paralegals. In this role, you’ll coordinate daily team operations by assigning tasks, monitoring progress, reviewing work, ensuring accuracy, and providing technical guidance to subordinates on complex issues. You’ll lead all aspects of the work and research of legal support and administrative team members on legal matters, including litigation, administrative agency matters, subpoenas, and other legal inquiries. You’ll also create and implement new legal support processes and workflows and serve as a liaison to other enterprise functions regarding team and department processes.

Must-have qualifications 

• A minimum of eight years paralegal-level work experience.
• {OR} Bachelor's degree or higher or Paralegal Certificate and six years' related experience in a legal environment.

Preferred skills 

• Demonstrated ability to perform legal research; expert user of electronic research tools, such as WestLaw, LEXIS, or NILS and a working knowledge of the following software applications: Word, Excel, SharePoint and PowerPoint.
• Demonstrated leadership experience or experience coaching, mentoring, or developing others.
• Familiarity with Property & Casualty (P&C) insurance products, compliance requirements and resources, and industry standards.
• Excellent time management skills and ability to multi-task and adapt to changing priorities.
• Strong verbal and written communication skills and experience interacting effectively with all levels of organization

Compensation 

• $88,830-$98,700 /year
• Gainshare annual cash incentive payment up to 30% of your eligible earnings based on company performance

Location

• This is a remote role, with occasional travel to an office for meetings or training based on business need. 
• Prefer Eastern or Central Time Zone.

Schedule

• Monday-Friday 8:00AM-5:00PM ET

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Personal Assistant

remote type

Hybrid

locations

GBR - London

time type

Full time

job requisition id

R35794

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing

and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Firmex, Grata, and Sherpany. They all, collectively, define the future for business growth.

Apply for one position or as many as you like. Talent doesn’t always just go in one direction or fit in a single box. We’re happy to see whatever your superpower is and find the best place for it to flourish.

Get started now, we look forward to meeting you.

Job Description:

We are looking for a Personal Assistant, with strong experience, to support the four VP of Sales, in the fast paced London HQ office. You will play a key part in our team and are expected to be fully embedded within the team, creating strong team relationships. You will also work closely with the Business Support Team across EMEA.

Include the following but other duties may be assigned.

• Provide a comprehensive, efficient, and effective administration support to the VP of Sales and Ad hoc London Sales Team

• Co-ordination of travel, bookings, purchases, events, diary management, couriers and mail outs and other regular requirements for VP's and the Sales team

• Ensure submitting expenses on behalf of VP's, in timeline with company policy. Expense system experience is essential.

• Support the London Sales Team with ad hoc requests such as purchases and organising of client events

• Salesforce support for the local Sales team when required/ reporting for VP's

• Provide additional event management support for sales and including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.

• Responsible for the end to end purchase order management of any costs through the purchasing card.

• Undertake various types of research for special project work as directed.

• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.

• Other duties as may be requested on a ad hoc basis

Personal Attributes

• Hardworking team player, who works productively with wide range of people and personalities.

• Able to self-motivate and support other team members.

• Highly organised with excellent ability to prioritize tasks under pressure and with effective time management.

• Is flexible and adaptable in approach.

• At all times demonstrate a high degree of confidentiality discretion and professionalism.

• Takes an active role in personal development and frequently review inidual objectives.

• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.

• Ability to effectively problem solve.

• Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.

• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

Skills

• Fluent in English, both speaking and writing

• Strong aptitude for effective cross-functional collaboration.

• Effective listening, communication (verbal and written), and presentation skills.

• Excellent time management.

• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience

• 5+ years of experience of providing administration support.

• Good technical abilities including use of Microsoft Office Suite

• Able to work outside normal office hours from time to time, including evenings as and when required.

• Demonstrate service orientation with a desire to exceed customer expectations.

• Experience with Concur System, Salesforce and Workday is preferred

Our company is committed to fostering a erse and inclusive workforce where all iniduals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the ersity of our communities.

Operations Coordinator

West Des Moines, Iowa, USA

20 USD - 21 USD/hour

Job Description

This role involves coordinating operations within the Brokerage Operations area, focusing on ensuring timely and independent review and processing of various administrative tasks. The Operations Coordinator plays a crucial role in maintaining high standards of accuracy and efficiency, contributing significantly to the smooth functioning of operations.

Responsibilities

• Independently review and process Non Registered Associates and Registered Admin testing kits in a timely manner.
• Audit paperwork accurately to identify items that are not in good order.
• Conduct high-quality check-in calls that add value to newly affiliated iniduals.
• Send professional welcome emails to newly affiliated iniduals, ensuring compliance with Service Level Agreements.
• Process transitioning business accurately and in a timely fashion.
• Contact product companies for Change of Representative updates and update the status on client tracking sheets.
• Close all assigned opportunities in Salesforce promptly to prevent backlog.

Essential Skills

• Proficiency in accounting, reconciling, data entry, and processing.
• Experience with annuities, brokerage, and Pershing.
• Strong customer service skills.
• 1+ years of experience in the financial services industry.
• 1+ years of experience processing in a high volume and deadline-driven environment.
• 1+ years of experience in a processing, accounting, or production-driven environment.

Additional Skills & Qualifications

• Candidates with a Business degree are preferred but not required.

Work Environment

Associates are required to come into the office twice a week, with Wednesday being the mandatory team day. The other day is flexible according to inidual choice. The office features an open cubicle style and adheres to a business casual dress code.

The work hours are from 8 am to 5 pm. Although there is no lunchroom that serves food, there is a designated area for meals. The company promotes a flexible work environment, where associates are not bound by strict clock-in and clock-out policies.

Job Type & Location

This is a Contract to Hire position based out of West Des Moines, IA.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability • Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in West Des Moines,IA.

Legal Assistant — Criminal Defense (remote) Bilingual

Martine Law•Minneapolis, MN, US

Description

Martine Law is one of the fastest-growing criminal defense and family law firms in the U.S. We fight hard, move fast, and don’t tolerate disorganization, delay, or excuses. If you’re the kind of person who thrives in a high-performance, high-pressure legal environment — and can juggle 10 tasks without dropping the ball — we want to talk to you.

We’re looking for a Legal Assistant who’s reliable, detail-obsessed, and thrives under pressure. This is not a passive role. You’re the air traffic controller behind every attorney — scheduling, prepping, organizing, and keeping cases moving forward at full speed.

Must be fluent in English and Spanish

Responsibilities

Your Mission:

• Communicate with clients, courts, and opposing counsel with professionalism and urgency
• Be the right hand to our attorneys — draft, edit, and file pleadings, motions, and legal correspondence
• Keep court deadlines, hearings, and meetings scheduled and tracked — no surprises, ever
• Organize and maintain client files (both digital and physical) with ruthless efficiency
• Follow up relentlessly to keep cases moving
• Valid driver's license and car to meet with clients off-site (travel is reimbursed)
• Keep everything tight, clean, and on track

Qualifications

Who You Are:

• Must be bilingual (English/Spanish)
• 1 year of experience as a legal assistant, criminal law preferred
• You’re organized, intense, and allergic to sloppy work
• Fast-typing, fast-moving, and laser-focused on details
• Experienced with legal CRMs and document management tools (Clio)
• Strong communicator — on the phone, in writing, and in person
• Able to handle multiple deadlines, competing priorities, and sudden shifts without losing your cool
• Must have a valid driver's license and vehicle

Compensation

$45,000 yearly

Executive Assistant

About Nerdio

At Nerdio, our mission is to simplify the lives of IT professionals and maximize their Microsoft cloud and end user computing investments. 

We support organizations of all sizes looking to deploy, manage, and cost-optimize native Microsoft technologies. We partner with Enterprises and Managed Service Providers all over the world to add value on top of their existing native Microsoft investments like Azure Virtual Desktop (AVD), Windows 365, and Microsoft Intune. 

Created in 2016, Nerdio has always taken a market-leading and collaborative approach to cloud deployment and management. In fact, our product roadmap is greatly influenced by the regular feedback we receive from having seen companies deploy AVD into production environments several thousand times using Nerdio technology. 

Today, Nerdio is used in over 50 countries by more than 15,000 organizations of every size and vertical. We’re committed to delivering exceptional service and support, which starts with identifying and supporting the best staff possible. 

We are a fast-moving, nimble company looking for iniduals who are collaborative, empathetic, driven and who love to move at the speed of light. If you want to be part of the AVD transformation that Microsoft and Nerdio are leading, then we want to speak with you.

About the role

The Executive Assistant is a strategic partner to senior leaders in a fast-growing, high-impact organization. This role goes beyond traditional administrative support, helping leaders stay focused on what matters most by proactively managing priorities, anticipating needs, and keeping the business moving forward.

The ideal candidate thrives in ambiguity, moves with speed and discretion, and brings structure to a dynamic, scaling environment. 

What you'll do

• Act as a trusted strategic partner to senior leaders by proactively managing priorities, calendars, and time allocation to ensure focus on the highest-impact work. 

• Anticipate needs and remove friction by staying several steps ahead - surfacing risks, flagging tradeoffs, and resolving issues before they slow the business. 

• Own complex calendar management and meeting preparation, which may include agenda creation, pre-reads, follow-ups, and action tracking to drive decisions and accountability. 

• Support execution of key initiatives by coordinating cross-functional meetings, tracking milestones, and helping leaders stay aligned on priorities. 

• Manage internal and external communications on behalf of leaders with sound judgment, clarity, and discretion. 

• Drive operational rigor by organizing workflows, improving processes, and introducing structure as the organization scales. 

• Coordinate travel and logistics efficiently and cost-consciously, ensuring leaders are prepared and productive while on the move. 

• Handle sensitive information with the highest level of confidentiality, professionalism, and trust. 

• Serve as a connector across the organization, building strong relationships and helping teams move faster together. 

• Continuously improve how the role operates, identifying opportunities to streamline, automate, or elevate executive support as the business evolves.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, scaling company or high-growth environment. 

• Exceptional organizational and prioritization skills, with the ability to manage ambiguity, shifting priorities, and multiple stakeholders. 

• High judgment and discretion, with a track record of handling sensitive information and operating as a trusted partner.

Preferred Qualifications  

• Experience in a tech, SaaS, or startup environment, particularly in remote or distributed organizations. 

• Demonstrated ability to operate strategically, not just administratively - anticipating needs and proactively solving problems. 

• Comfort with modern tools and workflows (e.g., Microsoft platforms, project management platforms) and a mindset for continuous improvement.

Benefits and Incentives

• Competitive Base and Incentive Plan
• Stock Options
• Health and Welfare Plans*
• Life and Disability Plans*
• Retirement Plan*
• Unlimited Flexible Paid Time Off, including your birthday off!
• Collaborative Team Culture

* Benefits for international employees, outside the US, vary by country. 

The pay range for this role is: 100,000 - 125,000 USD per year (Remote (United States))

Title: Receptionist

Wage Information: The wage range for this position is $15.00/hr - $18.00/hr, dependent on prior work history and experience

Employment type: Part-Time

Job Category: Admin - Clerical

Location: Fairhaven MA, 02719

Community: Fairhaven

Req ID: 2026-274314

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos.  Able to write simple correspondence.  Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10’s and 100’s.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

Curatorial Assistant

Location: Australia

Job Description:

The Details:

• Permanent Full Time | 9 day fortnight
• $83,541 pa + 12% super (level 3)
• 72.5 hour fortnight
• Hybrid, flexible working environment, including some work from home days.
• Location: Redcliffe

Join City of Moreton Bay as a Curatorial Assistant, and help shape and enhance our communities for today and tomorrow.

As a key member of the Galleries team, the Curatorial Assistant works closely with Curator - Galleries on the research, development and delivery of exhibitions across Council's three galleries. You will be passionate about working closely with artists, artworkers and other stakeholders to realise exhibitions and programs within a collaborative and enthusiastic team.

You will have strong research and writing skills that will be applied in the preparation of exhibition texts, acquisition assessments, artist biographies and exhibition support materials.

This position will cover a broad range of curatorial administrative duties including:

• Development of project timelines, contracts and loan agreements,
• Scheduling meetings and procurement processes, and
• Researching, developing and collating text for exhibitions.

Position Description - Curatorial Assistant.pdf

About you

You will bring your experience and knowledge in the curation of high-quality art exhibitions and programs, administration and problem-solving skills, and research and report preparation.. You'll also have:

• Sound time management skills to resolve conflicting priorities and meet deadlines
• Well-developed interpersonal and communication skills
• Ability to work in a team, communicating effectively and contributing to a positive work environment.
• Current C class driver's licence required.
• Current Working with Children card for child related employment required.

Why City of Moreton Bay?

What you do with your life matters. It's the same with your career.

We're the third-largest council in Australia and one of the fastest-growing areas. As Australia's newest city, we're building something that's never been done before: a new kind of city, inspired and empowered by a new kind of council.

This is your opportunity to develop skills and experience in a truly unique place, at a truly unique point in time.

At City of Moreton Bay, we're focused on the vital work we do today. But we're also focused on the future. On what can be - for our city, our Council and your career.

Here's what you'll love about a career with us:

• See it. To build a city of the future, first, you have to see it. The polycentric city we're building will bring greater prosperity, sustainability and affordability to our city. This is your chance to contribute to something that's never been done before.
• Shape it. You'll get hands-on in a rewarding career, serving and strengthening our communities for today and tomorrow. Our work is erse, interesting and it matters - and it's yours to shape and own.
• Live it. Contribute to the city you and your family want to live in and enjoy the lifestyle you deserve. And if you don't live here, you'll still find pride and connection in so many ways with our successful, resilient team.

You'll also enjoy a range of other benefits:

• Find a better work-life balance with a nine-day fortnight.
• Negotiated salary increases locked in through our EBA - 4% in July 2026 and a further 4% in July 2027 (or CPI capped at 4.5%, whichever is greater).
• Advance your skills and career through our Study, Training And Research Scheme (STARS).
• Make your pay go further with salary packaging options on novated leases, superannuation payments, smartphones and devices.
• Prioritise your health and wellbeing with discounted health insurance, free annual flu vaccinations and our Fitness Passport Program.
• Get support when you and your family need it most with our 24/7 confidential counselling service, and Mates in Construction program.

Ready for a career that matters?

Join City of Moreton Bay, and help shape our city of the future.

Click on the 'Apply Now' button below to complete your online application. Please upload a current resume that demonstrates how you meet the requirements for this role. You will also have the option to add a cover letter should you wish.

As part of the recruitment process, applicants will be required to undergo a National Criminal History Check.

To obtain further details please contact our Careers team at [email protected].

Please note our Talent Acquisition team will be taking a break from 24 December, returning Monday 5 January 2026. Our careers email inbox will not be monitored during this time, but we will get back to you once we return in the new year.

For more information about City of Moreton Bay and to stay across what's happening in our city, follow us on LinkedIn.

Your Future City.

See it. Shape it. Live It.

City of Moreton Bay extends across the traditional lands of the Jinibara, Kabi Kabi, and Turrbal peoples, and we acknowledge and pay respects to Traditional Custodians. We believe ersity of thought, background and experience creates better outcomes for our people and communities, and we strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, genders, abilities and cultural backgrounds.

Advertised: 12 Jan 2026 Applications close: 02 Feb 2026 23:55

Administrative Specialist II (Temporary)(Durham County)

Durham County, NC

Part time

JR-106625

Agency Office of State Human Resources

Division Temporary Solutions

Job Classification Title Administrative Specialist II (S)

Position Number

Grade NC09

About Us

To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES.

Description of Work

Knowledge Skills and Abilities/Management Preferences

Job Description 

This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). 

Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position.  All temporary employees are limited to one NC State Government temporary assignment at a time.  

 Iniduals hired into a temporary State job must be fully qualified for the job.  OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs.  Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. 

 Job Order Hourly Rate of Pay: $30.00 (Based on education and/or years of relevant work experience reflected on the application).  

Management Preferences:  

• The Administrative Support Specialist will provide high-level administrative and logistical support.
• Key responsibilities include managing calendars, scheduling meetings, maintaining shared digital tools (e.g., Microsoft To-Do, SharePoint), updating websites, coordinating in-person and virtual meeting logistics, preparing and formatting materials, assisting with travel arrangements, and ensuring compliance with accessibility and documentation standards.
• The role also involves supporting communication efforts, onboarding new members, and liaising with internal and external stakeholders in a hybrid work environment.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Title: Executive Assistant

Location: Los Angeles CA United States

The Executive Assistant (EA) will report to the EVP, Head of Scripted Creative and the VP of Content Sales & Distribution who focus on scripted series development, current series, and content sales. The EA is responsible for a high volume of tasks, including heavy calendar and phone management, general administrative duties, and sales support.

This role requires a self-starter with superior attention to detail, great organizational skills, and the ability to juggle multiple requests in high pressure situations. The successful inidual will provide top support to their two executives, the larger creative team, and the creatives/producers we work with externally. This job is aimed at those who want to learn creative development, current, and/or global distribution from the ground up, with aspirations to become a producer, creative executive or sales executive.

Ideal candidate has a love for scripted programming and consumes a wide range of series, movies, books, podcasts and other media.

This role is based in Los Angeles with a hybrid in-office / remote schedule, based on business needs, and could potentially support additional LA based senior executives in the future at the sole discretion of the company.

KEY RESPONSIBILITIES

• Scheduling and calendar management across multiple time zones.
• Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives.
• Maintaining and updating information: contact info, submission grids, slates.
• Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
• Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated.
• Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings.
• Supporting sales activities, including distributing screeners, materials, and presentations.
• Maintaining buyer contacts lists and basic sales trackers.
• Organize and book travel and accommodations; prepare travel itineraries and schedules.
• Compile expense reports on behalf of executives.
• Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers' rooms, production gifts, etc.
• Complete detailed research on assigned projects and tasks.
• Handling high-level confidential material discreetly.
• Arranging couriers / shipments locally and internationally.

REQUIREMENTS

• 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable.
• Excellent communication and phone manner.
• Calendar management experience.
• Proficient in Microsoft Office Suite, Apple and Mac products.
• Familiarity with Airtable and general tech-savvy is a plus.
• Must be reliable, efficient, and good with deadlines and time management.
• Ability to succeed under pressure.
• Entrepreneurial spirit, collaborative and positive attitude.
• Propensity towards working in a highly collaborative environment.
• Spanish language skills are an asset but not required.

Expected Salary Range: $60,000 - $65,000 USD

Why Boat Rocker?

• You'll work with a team of passionate, creative and fun iniduals who have a passion for storytelling
• Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
• Additional time off during the winter holidays
• In-person/remote hybrid work environment

Research Study Activation Coordinator

locations

United States

time type

Full time

job requisition id

JR5895

Location:

Remote Position

Pay Range:

$57,699.20 - $107,140.80

Job Description Summary: 

The Research Study Activation Coordinator is responsible for facilitating the activation of clinical research studies within a healthcare research network setting. This role ensures that all administrative, regulatory, and operational tasks are completed efficiently to initiate clinical trials in compliance with institutional policies, sponsor requirements, and regulatory standards. The coordinator serves as a liaison between site network, study sponsors, investigators, and internal teams, ensuring seamless study start-up processes

Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures.  Performs other duties and projects as assigned. Performs all duties in accordance with regulatory requirements and organizational policies and procedures.

Primary Key Performance Areas:

KPA 1 – Management and Oversight of Study Start-up Activities for Multi-Research Site Network

• Effectively manage all tasks related to study feasibility, site readiness, and initiation of clinical trials.
• Coordinate timely and accurate submission of study-related documents with site and regulatory colleagues.
• Maintain strict adherence to Good Clinical Practice (GCP), FDA regulations, and other relevant guidelines during study activation.
• Act as the central point of contact for sponsors, investigators, and internal teams, ensuring effective communication and collaboration throughout the activation process.
• Provide clear, timely updates on the status of study activation activities to all stakeholders.

KPA 2 – Provide Contract and Budget Coordination

• Facilitate contract negotiations and budget finalizations in collaboration with legal and financial teams.
• Monitor budget approvals and milestone tracking to ensure alignment with project objectives.

KPA 3 – Facilitate and Implement Process Improvement

• Identify and implement opportunities for improving study activation workflows and reducing inefficiencies.
• Maintain accurate and comprehensive documentation of all activities in compliance with institutional policies and regulatory requirements.
• Deliver training sessions to research staff on protocol requirements, regulatory standards, and activation processes.
• Support team members in developing expertise in clinical trial activation tasks.

Position Qualifications/Requirements:

Education:.

• High school education required
• Bachelor’s degree in life sciences, healthcare, or a related field

Certifications/Licenses:

• Certification in clinical research (e.g., CCRP, CCRC, or equivalent) preferred

Previous Experience:

• Minimum 2-3 years of experience in clinical research or a related field
• Strong knowledge of clinical trial processes, IRB requirements, and regulatory guidelines
• Excellent organizational and multitasking skills with a high level of attention to detail.
• Effective communication and interpersonal skills to collaborate with erse stakeholders.
• Proficiency in research management systems and Microsoft Office Suite.

Core Capabilities:

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and ersity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. 
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills:
  • Proficiency in MS Office Word, Excel, Power Point, and Outlook required.
  • Prior experience with electronic medical records (EMR) is preferred
  • Prior experience with clinical trial data entry systems (EDC) preferred
  • Prior Clinical Trial Management Systems (CTMS) preferred.

Travel: <25%

Standard Core Workdays/Hours: Monday to Friday 8:00 AM – 5:00 PM. 

#LI-REMOTE

Senior Administrative Specialist

Mississauga, Canada

Full time

JR34716

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Senior Administrative Specialist-Mississauga, ON-(Hybrid)

At Allegion, we are driven by a bold vision: redefining safety while empowering our employees to thrive. When you join our team, you become part of a culture that values innovation, purpose, and excellence.

This role offers the benefits of our dynamic hybrid work model—combining in-person collaboration for meaningful moments with the flexibility of remote work. Since hybrid arrangements can vary based on the needs of the inidual, team and business, your talent acquisition partner will provide specific hybrid details about this role. 

We are committed to fostering a healthy work-life balance and building meaningful connections, ensuring you have the tools, resources, and support needed to excel in any environment. Together, we’ll unlock your potential and create a lasting impact. 

While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the hybrid schedule as needed at the Company’s discretion.                                                          

Job Summary:

Reports to: VP Sales and Marketing, Commercial Canada

A Senior Administrative Specialist provides high-level, complex support, managing schedules, finances, projects, and staff, acting as a key liaison with high-level executives and stakeholders, ensuring operational efficiency through advanced organizational, technical (MS Office, databases), and problem-solving skills.

They handle confidential data, prepare complex reports, manage budgets, coordinate travel, and often serve as the primary point of contact, requiring significant independent judgment and initiative. 

What You Will Do:

• Manage complex calendars, coordinate meetings, prepare correspondence, and handle confidential information for senior leadership.

• Oversee office workflow, order supplies, managing equipment, supporting organizational fleet vehicle administration, and process expenses and invoices.

• Generate reports, manipulate data in spreadsheets (Excel), and create presentations (PowerPoint).

• Identify and implement efficiencies in administrative procedures, workflows, and technology use.

• Support demand generation/channel programs to improve and maintain customer experience.

• Coordinate, schedule and organize a wide variety of meetings, training programs, workshops etc. Prepare related materials and meeting requirements; coordinate meeting rooms/equipment in setting up training rooms.

• Quote management/data entry (be support and link between quote management and sales operations).

• Prepare and provide comprehensive reports for VP Sales and Marketing as required.

• Perform other general office related duties.

• Execute the above functions in a timely manner.

What You Need to Succeed:

• Post secondary education or equivalent years of related work experience

• 3-5 years’ experience working in a large, complex organization in a senior office administrative role.

• Strong organization, time management, communication, attention to detail, problem-solving, and ability to work independently.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database software.

Why Work for Us?  

Allegion is a Great Place to Grow your Career if:  

• You're seeking a rewarding opportunity that allows you to truly help others.  With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”. 

• You’re looking for a company that will invest in your professional development.  As we grow, we want you to grow with us.  

• You want a culture that promotes work-life balance.  Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!   

• You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential.

What You’ll Get from Us: 

• A commitment to Diversity, Inclusion & Belonging: making a difference and leading with purpose 

• High energy, influential, cross collaborative team environment 

• Opportunities to leverage your unique strengths through Clifton Strengths testing and coaching. 

• Customized inidual development plans and growth maps to help you unlock your full potential and career graph with Allegion. 

• Competitive base salary 

• Health, dental and other insurance coverage, helping you "be safe, be healthy" 

• Tuition Reimbursement   

• Employee Discounts 

• Community involvement and opportunities to give back so you can "serve others, not yourself"

Compensation: This range is provided by Allegion. Your actual pay will be based on your skills and experience.  

• The expected Total Compensation Range: $50,000 to $65,000.  The actual compensation will be determined based on experience and other factors permitted by law.

• Bonus Eligible: Yes 5% Local Incentive Discretionary

• Holiday & PTO Pay Eligible: Yes

Additional Disclosures: 

• Is this for a current vacancy: Yes

Apply Today! 

Join our team of experts today and help us make tomorrow’s world a safer place!  

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a erse, inclusive, and authentic workplace.

So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.

First Party Recovery Collections Specialist

locations

Brooklyn, OH

time type

Full time

job requisition id

R-36968

Location:

4910 Tiedeman Road, Brooklyn Ohio

Training Schedule & Location:

Training is conducted the 1st three weeks of employment. 100% on-site Monday – Friday  8am – 5pm ET

Schedule & Shift after Training:

Required in-office 2 days per week on Wednesday & Friday

Monday – Thursday: 12:30pm - 9:00pm ET

All equipment is provided.

Job Summary

First-Party Recovery Collector is responsible for managing and recovering delinquent accounts that are still owned by the bank. This role involves contacting customers to resolve past-due balances, negotiating payment arrangements, and ensuring compliance with banking regulations and internal policies. The ideal candidate will demonstrate strong communication skills, empathy, and a commitment to helping customers find solutions to resolve their financial obligations.

Iniduals will spend 90% of their day on the phone with our customers trying to negotiate a payment or enter into a settlement agreement. The other 10% is documenting calls and training/meetings.

Key Responsibilities

• Contact customers via phone, email, and written correspondence to collect on delinquent accounts.
• Negotiate payment plans and settlements in accordance with bank policies.
• Document all collection activities accurately in the bank’s systems.
• Educate customers on account status, payment options, and consequences of non-payment.
• Collaborate with internal departments (e.g., customer service, fraud, escalations) to resolve account issues.
• Monitor and follow up on payment arrangements to ensure compliance.
• Maintain knowledge of federal and state collection laws, including FDCPA and other applicable regulations.
• Meet or exceed monthly recovery targets and performance metrics.
• Handle sensitive customer information with confidentiality and professionalism.

Minimum Qualifications & Requirements

• High school diploma or equivalent is required
• Minimum 1 year of experience in a customer service/collections call center is required
• Strong negotiation skills and communication skills to highlight the benefits of customers paying their debt
• Ability to follow a schedule that is set by management for breaks and lunches and to limit time away from the phones when scheduled
• Ability to work in a fast-paced, goal-driven environment
• Proficiency in Microsoft Office and collection software systems is a plus
• Knowledge of banking regulations and recovery practices is a plus

This is an evergreen posting. We continuously accept applications for this role to build a pipeline of qualified candidates for future openings. While there may not be an immediate vacancy, your application may be considered for upcoming opportunities aligned with this position.

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $18.75 - $24.52 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date: 01/30/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified iniduals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing HR_[email protected].

#LI-Remote

Academic Operations Coordinator - Scheduling

Job Category: Academics

Requisition Number: ACADE008229

Full-Time

Remote

Online / Remote

Job Details

Description

Academic Operations Coordinator - Scheduling

The Academic Operations Coordinator – Scheduling is responsible for supporting the University’s quarterly course schedules, campuses, and central service departments in multiple areas to help ensure compliance and accurate data for course scheduling in Academic Affairs. Minimum expectations for all Academic Operations Coordinators include focus on the following areas:

• Course scheduling.
• Administration of University Scheduling Systems.

Responsibilities:

The essential functions of the position include, but are not limited to the following tasks, duties, and responsibilities consistent with the function. The employee is expected to perform all other duties as requested, directed, and/or assigned.

Course Scheduling

•  Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections. During evaluation work to delete or add course sections as needed before term scheduling begins.
•  Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
•  Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks.
• Work in partnership with Nursing Deans and Associate Deans to establish meeting times and locations for on campus courses.
•  Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate.
•  Assess Course Set -up report and address any errors consulting with Nursing Deans/Associate Deans as needed.
•  Assess course size throughout the quarter to determine section cuts/low enrollment sections and communicate to stakeholders of any deleted/added sections needed.

Administration of University’s Scheduling Systems 

• Serve as point of contact for any schedule change needing to be made in the Student Information System outside of regular upload cadence with regards to meeting times and instructors.
• Delete sections out of Student Information System
• Communicate to Registrar’s office for any new meeting time needed for on campus courses.
• Address errors in Course Set-up in Student Information System to ensure data accuracy.
• Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed.
• Create and export reports from Student Information System/Faculty Management Database for course scheduling to evaluate enrollment trends to assist in accurate projections for future quarters.
• Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise.
• Prepare data uploads files in Microsoft Excel for mass data entry into the database (ex: Residential schedule uploads).

Reporting Relationships:

The Academic Operations Coordinator reports to the Manager, Academic Scheduling & Operations under the supervision of the Director, Academic Scheduling & Operations in the Department of Scheduling.

Requirements:

• Bachelor’s degree from a regionally accredited institution is required
• Minimum of 3-5 years of professional experience
• Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
• Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation.
• Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases.
• Self-motivated, flexible, and able to work in a team environment with minimal supervision.
• Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel.
• Excellent written communication and strong verbal communication skills in the English language.

About Us:

Rasmussen University, a university accredited by the Higher Learning Commission, an institutional accreditation agency recognized by the U.S. Department of Education (www.hlcommission.org), is dedicated to changing lives and the communities it serves through innovative educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferable skills. Rasmussen offers undergraduate and graduate programs online and in person at 20 campuses around the country. The University is designed to lift and support its students every step of the way, from each student’s first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved, and meeting the evolving needs of erse students, communities, and economies. Rasmussen encourages its students, faculty, and staff to strive for academic excellence, community enrichment and service to the public good. Rasmussen is a wholly owned subsidiary of American Public Education, Inc. (Nasdaq: APEI). For more information about Rasmussen University, please visit www.rasmussen.edu.

It is the policy of Rasmussen University to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment.  Rasmussen University does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.  Please send an email to [email protected].

Equal Opportunity Employer

Executive Assistant (Founder's Right Hand)

Remote

Candidate Sourcing

Mexico

Costa Rica

OverviewApplication

Description

Job Title: Executive Assistant (Founder's Right Hand)

About the Role

Pavago on behalf of a visionary client is looking for a highly intelligent, execution-obsessed, Executive Assistant to act as the Founder’s right hand — someone who can think strategically, execute relentlessly, and bring order to chaos.

You will sit at the intersection of strategy, operations, communication, and execution. One hour you’ll be preparing an executive-level brief; the next, you’ll be unblocking a team, fixing a broken process, or ensuring a critical deliverable actually ships.

If you love ownership, accountability, speed, and impact, this role will stretch you — and elevate you fast.

Key Responsibilities

Executive Support (EA-Level Excellence)

• Own the Founder’s calendar, inbox, priorities, and follow-ups
• Act as a gatekeeper — ensuring only high-leverage work reaches the Founder
• Prepare agendas, notes, action items, and ensure follow-through
• Coordinate internal and external meetings, clients, vendors, and leadership teams
• Anticipate needs before they’re asked for

Chief of Staff / Operations Responsibilities

• Translate the Founder’s vision into clear priorities, plans, and execution
• Track company-wide initiatives, KPIs, deadlines, and owners
• Ensure nothing critical slips through the cracks
• Build, document, and improve systems, SOPs, and workflows
• Identify bottlenecks and proactively solve them
• Run weekly leadership check-ins and operational reviews
• Hold team members accountable to commitments (politely but firmly)

Strategic & Analytical Support

• Create executive summaries, dashboards, and reports for decision-making
• Research tools, vendors, hires, and opportunities
• Prepare briefs for meetings, clients, and partnerships
• Help prioritize initiatives based on impact vs effort

Communication & Alignment

• Act as a single source of truth between leadership and teams
• Ensure clarity, alignment, and momentum across departments
• Follow up on decisions and ensure execution actually happens
• Represent the Founder internally with professionalism and authority

Who This Role Is Perfect For You are someone who:

• Thrives in fast-paced, high-accountability environments
• Thinks 3 steps ahead, not just reacts
• Is naturally organized, structured, and detail-obsessed
• Can switch between big-picture thinking and tactical execution
• Is confident communicating with senior stakeholders
• Doesn’t need hand-holding — you figure things out.

Requirements

Must-Haves

• 3–7 years of experience as a Chief of Staff, Operations Manager, Senior EA, or Project Manager.
• Exceptional written and verbal English
• Proven experience supporting founders or senior executives.
• Strong ownership mindset — you finish what you start
• High emotional intelligence and discretion.
• Excellent problem-solving and prioritization skills

Tools & Skills

• Project management tools (ClickUp, Asana, Notion, etc.)
• Google Workspace (Docs, Sheets, Slides).
• Calendar & inbox management at a high level
• Ability to create SOPs, dashboards, and executive briefs.
• Bonus: experience in Digital Marketing, SaaS, SEO, or Agencies

What Success Looks Like (First 90 Days)

• Founder feels less overwhelmed and more focused
• Clear systems for priorities, meetings, and follow-ups are in place
• Leadership team is aligned and executing faster
• Fewer dropped balls, fewer fires, more momentum
• You are trusted as a true partner, not just support.

After-Hours Logistics Specialist (Primarily Remote)

Eden Prairie, Minnesota

Full Time

$ 22 - $ 22 per hour

Job ID: 1423796_1766079467

Job Summary

Job Title: After Hours Logistics Specialist

Location: Eden Prairie, MN

Pay: $21.50 an hour

Job Summary

Beacon Hill's client is seeking detail-oriented and motivated Logistics Specialists to join their team in Eden Prairie, MN. In this role, you will perform essential operational tasks to support customers and carriers, ensuring high standards of data accuracy, efficiency, and quality. This is an excellent opportunity to develop your skills in a fast-paced, customer-focused environment.

This is a contract opportunity with potential for permanent hire that is primarily remote in Eden Prairie, MN.

Schedule:

Work Hours:

Key Responsibilities

• Execute operational tasks such as creating orders, scheduling appointments, tracking shipments, and processing invoices, ensuring compliance with standard operating procedures (SOPs).
• Monitor task boards and email accounts to address customer and carrier requests promptly.
• Document events and follow escalation procedures as needed to ensure customer satisfaction.
• Validate and maintain the accuracy of load data in systems according to company and customer standards.
• Collaborate with team members to meet and exceed operational goals.

Qualifications

Required:

• Associate's or Bachelor's degree from an accredited institution.
• Previous customer service experience.

Preferred:

• Basic proficiency in Microsoft Office Suite.
• Experience in a call center or similar customer service environment.
• Strong communication, prioritization, and time management skills.
• Demonstrated attention to detail and accuracy in prior roles.
• Commitment to fostering a erse and inclusive work environment.

Why This is a Great Opportunity:

 1423796_1766079467

Recepionist/Part TimeJobID: 15444 

• Position Type:
    Classified Support Staff/Receptionist
• Location:
    Rea View Elementary
   
•   Description:
    JOB SUMMARY: Under general supervision, School/Department receptionist is often the first person that students, families, and visitors see when they enter a school/department. As a receptionist, your job duties are primarily communication-based to respond to incoming calls and receive and greet students, parents and visitors in a way that optimizes efficiency and minimizes disruption of the educational and/or operational process and provide clerical assistance for the efficient operation of the school/department office

Title: AGVS Logistics Tech - Part-Time - 8-Hour Evening Shift

Location: Los Angeles United States

Job Description:

Job Description

Are you ready to bring your skills to a world-class healthcare organization recognized ten years in a row on the "Best Hospitals" Honor Roll by U.S. News & World Report? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! We would be happy to hear from you.

Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through:

• Leadership and excellence in delivering quality healthcare services
• Expanding the horizons of medical knowledge through biomedical research
• Educating and training physicians and other healthcare professionals
• Improving the health status of the community

Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission.

Summary of Essential Duties:

The AGVS Logistics Technician is responsible for collecting soiled linen, retrieving carts and maintaining the send and receive rooms for the Automated Guided Vehicle System in designated areas of the Medical Center.

• Delivers and returns 350 Surgical case carts per month
• Manages the logistical transport of a total of 2,875 lbs. of soiled linen, trash, and Biohazardous waste from approximately 31 locations, including: The North Tower, South Tower, Professional Towers, and Saperstein units per shift
• Transport and prepares for recycling an average of 250 lbs. of cardboard per shift (1st, 2nd, 3rd)

Employee can be trained to do the following Dock Technician or Lead Technician functions:

• Sterilize approximately 1,800 lbs. of biohazardous waste per shift
• Prepares 8,400 lbs. of soiled linen for pick-up
• Assists with system operations, including helping to troubleshoot vehicle maintenance, and monitoring visual systems to ensure seamless traffic flow
• Resolving clinical partner request for ADHOC carts and OR packs

Qualifications

Education:

• High School Diploma or GED required

Experience:

• A minimum of 2 years of Supply Chain/Logistics experience required, preferably in a healthcare setting

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most erse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 13585

Working Title : AGVS Logistics Tech - Part-Time - 8-Hour Evening Shift

Department : AGVS

Business Entity : Cedars-Sinai Medical Center

Job Category : Supply Chain / Procurement

Job Specialty : Materials Management

Overtime Status : NONEXEMPT

Primary Shift : Evening

Shift Duration : 8 hour

Base Pay : $24 - $33.66

Manager, Events (Contract)

New York

Who we are:

The Ad Council convenes creative storytellers to educate, unite and uplift audiences by opening hearts, inspiring action and accelerating change.

For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most iconic social impact campaigns – Smokey Bear, Friends Don’t Let Friends Drive Drunk, Tear the Paper Ceiling and many more.

Job Summary:

Due to the nature of the role, we are only considering applicants who live within proximity to NYC.

The Manager, Events (Contract Employee) will play a key role in supporting the planning and execution of the Ad Council’s external and internal events. Working collaboratively across teams, this role supports high-profile activations, staff and partner engagement opportunities, and industry events.

The position partners closely with the Assistant Manager, SVP of Events, and Chief Marketing Officer to deliver programs that strengthen the Ad Council brand and deepen engagement with key constituents. This is a hands-on, detail-oriented role ideal for an experienced events professional who thrives in a fast-paced, collaborative environment. 

We are open to this role working remotely, within the NYC Tri-State Area. Some in-office support will be required, as needed.

This is a contract employee role, providing coverage for a team member on maternity leave. This means that, while the position is at all times one of “at will employment”, the Ad Council anticipates at present that the employment length would be approximately 6 months.

Depending on experience, the compensation for this position is within the range of $6,250 - $6,500 monthly, paid semi-monthly.

Contract employees will be eligible to participate in limited benefits and paid time off. 

What you’ll do:

• Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival.
• Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs.
• Assist with event budget management, including invoice processing, payment submissions.
• Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness.
• Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records.
• Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding.
• Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up.
• Arrange travel itineraries and manage logistics for staff attending events, conferences, and meetings.
• Research venues and vendors, maintain up-to-date databases of private dining spaces, and assist with vendor selection and outreach. Assist with catering orders for high-profile meetings.
• Compile donor and company research in preparation for meetings, briefings, and outreach.
• Maintain and update corporate contact lists in Salesforce, ensuring data accuracy and alignment with cross-functional teams.
• Partner with the Thought Leadership team on programming, talent scheduling, and event logistics.

What you’ll bring:

• 5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs. Background in nonprofit or corporate event coordination preferred.
• Exceptional attention to detail, organization, and follow-through.
• Strong ability to prioritize and manage multiple tasks in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills.
• Comfort working cross-functionally and supporting multiple stakeholders.
• Professional, proactive, and diplomatic, with a positive, team-oriented approach.
• Resourceful and adaptable, with the ability to anticipate needs and solve problems independently.
• Experience with Salesforce, Google Sheets/Docs, Asana, Canva, and Slack.

Project Employee, Strategic Initiatives

locations

New York, USA

time type

Full time

job requisition id

JR000174

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

_________________

This is a temporary position with an expected duration not to exceed (10) months

Position Summary:

The Project Employee will support in the execution of operational initiatives, business analyses, and supporting processes that enable growth and efficiency across multiple workstreams across the DTC business.

Major Responsibilities:

• Support operational execution of strategic initiatives, ensuring on-time delivery of project milestones

• Pull and analyze data – generate insights to inform pricing, offer, and subscription strategy

• Define prioritization of promo code fulfillment, managing expectations with requestors and Platform Services

• Support in QAing new functionality for promo codes (e.g., updated error messaging)

• Monitor for any promo code bugs, getting requestors prompt responses and managing escalations with Platform Services

• Assist in the operational rollout of promotional or engagement programs, ensuring consistent communication and reporting

• Update the Pricing Sheet to reflect changes to pricing across markets and SKUs throughout the season

• Once requirements for offers are defined (e.g., Intro Offers, Save Offers, Winback), work with Platform Services to document discounts and pricing in the Pricing Sheet

• Collaborate with Platform Services to ensure offers are implemented on time and correctly

• Understand operational process for promo codes (current functionality and restrictions, typical turnaround time, terminology, etc.)

• Understand guidelines re: promo code approval process, as defined by Strategic Initiatives

• Be the first point of contact for any promo code requests, following defined guidelines

• Review submissions to the promo code intake form; work with requestor on any required changes

• Leveraging the database of student and administration leads, promote the Student Plan incentive when sharing out to their organizations and communities

Required Education/Professional Experience:

• 2-4 years relevant experience in Consulting, Banking, Finance / Accounting preferred

• Bachelor’s degree

• Experience working with technical stakeholders preferred