Leadership Administration and Practice Coordinator 

Description

Join Our Growing Team Powering a Sustainable, Well, and Resilient Future.

Does this describe you?

• Do you like to assist leadership in operations in performing their best?
• Do you thrive in organizing processes, managing calendars, travel and meeting logistics?
• Do you love applying a keen attention to detail to your every day work?
• Do you like to continuously learn and explore new ways of gaining efficiency in processes?

If so, now is the perfect time to join HEAPY — a growing firm driven by innovation, purpose, and people. We’re expanding to meet the needs of our clients and communities, creating exciting new roles and growth opportunities along the way.

At HEAPY, our Colleague First approach means we invest in your career, well-being, and success. We’re committed to building a more sustainable world through thoughtful design and collaborative partnerships, and we’re looking for team members who want to grow with us while making an impact.

HEAPY is seeking a Leadership Administration and Practice Coordinator to join our Colleague First culture in our Dayton office location in a hybrid arrangement.

You’ll be empowered to do meaningful work, develop lasting relationships, and be part of a team where your ideas, growth, and authentic self are truly valued.

While the qualifications listed below outline an ideal candidate, we encourage iniduals to apply. We value rising talent!

Position Requirements

SUMMARY

Reporting to the Chief People Officer (CPO), the Leadership Administration and Practice Coordinator supports HEAPY leaders in an efficient, transparent manner, proactively combining executive support with operational coordination.

This position provides administrative support for various practice and executive processes, including proposal development support, project planning/budgeting, customer relations management system updates, communications, calendar and meeting management, and presentations.

This role ensures leaders are prepared, workflows are efficient, and systems, meetings, and communications are executed with discretion, foresight, and precision, while continuously improving how work gets done.

QUALIFICATIONS

• Five years’ (minimum) executive-level assistant experience, preferably at a midsize company ($30m-70m company / 250+ people).
• Experience supporting multiple leaders within the organization.
• Demonstrated skills of being proactive, flexible, curious, detail-oriented, deeply service-driven, and solutions-oriented.
• Possession of a proactive and positive attitude with a willingness to learn and take on new challenges.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Aptitude for sound decision-making and problem-solving in pressure situations.
• Advanced Microsoft Office skills with exceptional efficiency, paired with a strong ability and interest to learn and adapt to new technologies quickly.
• Experience with Deltek VantagePoint or other similar system is preferred but not required.

DUTIES & RESPONSIBILITIES

• Supports executive effectiveness through managing calendars, meetings, logistics, communications, and materials.
• Maintains organized electronic files and records for the C Suite and Board of Directors, ensuring confidentiality and accuracy.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares internal meeting spaces, and attends/records/distributes meeting minutes related to the C Suite, Board of Directors, and Shareholder activities. This includes:
  • Managing meeting and travel logistics (including airline travel) for Chief Executive Officer (CEO) with a high level of attention to detail, proactively gathering relevant information about venues, rooms, layouts, and amenities to ensure leaders are prepared.
  • Reserving and coordinating external event spaces for monthly or quarterly meetings outside of the HEAPY office for executives, Board Members, and Shareholders.
  • Assisting the other executive team and/or HR with related arrangements as requested.
• Orders supplies, food, flowers, and other gifts as requested by executives or HR staff.
• Collaborates with the HR team on various projects, providing administrative support where needed.
• Assists with internal communications, including drafting memos, emails, and other correspondence as needed.
• Maintains employee confidence and protects operations by keeping human resources and private corporate information confidential.
• Helps prepare the CEO’s events and presentations, proactively managing timelines, progress, and deliverables to ensure consistent readiness and execution.
• Assists with developing visual materials and presentations and embraces technologies that streamline workflows through automation.
• Assists practice colleagues with maintaining client activities and opportunities in the customer relationship management platform.
• Upholds quality management standards by ensuring all documentation is properly entered into HEAPY systems and required design reviews are completed accurately.
• Manages inputs and outputs of the Construction Administration process per requirements, ensuring the shared portal for colleague, partner, and vendor access is maintained.
• Additional responsibilities as requested/needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to remain sedentary at a workstation for long periods of time while operating a keyboard and using a computer screen.
• Ability to operate a mouse, stylus, or similar tool to make adjustments to electronic visuals.
• Ability to see details of objects on a screen, including differences in colors, shades, and brightness.
• Ability to communicate in person and via phone with other iniduals.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients.
• Ability to gather, organize, and evaluate information related to projects, calculations, and visual diagrams.

NOTE

This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice.

All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably accommodate qualified iniduals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an “at will” relationship.

#LI-Hybrid

PositionAdministrative Assistant  

Exempt/Non-ExemptNon-Exempt  

Location Dayton, OH  

About the OrganizationJoin Us and Be Part of the Solution!

Tired of seeing inaction in the world? Searching for a way to affect change and be part of the solution?

HEAPY is a fast-growing, forward-thinking company driven by our core PURPOSE: To Build a Sustainable, Well, and More Resilient Society.

We deliver engineering design, building optimization, and construction management solutions that reduce energy and resource consumption and help our clients and community build a brighter future. We are a company tackling climate change and moving society forward, and we are looking for creative colleagues who want to use their strengths to make a true difference.

We want to invest in YOU through our "Colleague First" set of values. At HEAPY, you can craft the career path you want to take, in a work environment that offers flexibility, life - work harmony, and an opportunity to succeed using your strengths. We want you to make an impact through our mission of collaboration, performance, and inspiration.

Join our "Colleague First" culture - where we care about you as a person and invest in your growth and potential. Here you will find meaningful work and enduring relationships.

Operations Assistant

Lima, Peru, Hybrid, Remote

About the Role

Responsibilities include, but are not limited to:

Operations & Administration:

• Support daily administrative tasks, including document management, contract filing, and basic purchasing.
• Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.
• Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.
• Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.
• Coordinate logistics for meetings, internal events, trainings, and international visits.
• Assist in preparing simple operational reports and tracking internal workflows.

Vendor & Facilities Coordination:

• Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.
• Monitor service quality and escalate issues to management as needed.

Office Support:

• Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies, and general requests.
• Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.
• Escalate technical issues to IT teams or external vendors and ensure follow-up.

Compliance:

• Support operational compliance by maintaining updated internal documentation and following global/local processes.
• Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.
• Keep office documentation organized and easily accessible.

Requirements

• 1–2 years of experience in operations, administration, or office support roles.
• Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.
• Experience in startup, tech, or healthcare environments is a plus.
• Strong organizational skills and high attention to detail.
• Ability to prioritize and manage multiple tasks at once.
• Ownership mindset and high level of reliability.
• Fluency in English (C1) and excellent written and verbal communication skills.

Our Benefits

In addition to competitive salaries, this role includes:

• Formal employment (“Planilla”) under a Peruvian entity — all legal benefits in soles (CTS, Gratificaciones, etc.).
• Full-time schedule: Monday–Friday, 9am–6pm.
• Unlimited vacation days 🏖️ — yes, we mean it!
• EPS healthcare (Rimac) covered 100%.
• Oncology insurance (Rimac) covered 100%.
• AFP retirement plan.
• Coworking access in Miraflores, Lima — with free beverages, talks, bicycle parking, and amazing city views.
• Company laptop and tools provided.

Medical Assistant

 SSM Care Mgmt Company

Job Id R186330

MO-REMOTE

Worker Type:

Regular

Job Summary:

Assists with the examination and treatment of patients under the direction of a nurse practitioner, registered nurse, licensed practical nurse or physician.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Assists with treatments ordered by provider as supervised by provider, registered nurse or licensed practical nurse. Performs select clinical duties.
• Interviews patients, measures vital signs, and records information on patients' charts. Prepares treatment rooms for examination of patients.
• Performs basic clerical duties including answering the phone, maintaining records, and filing.
• Performs basic materials management functions to include ordering and stocking of supplies. Assists with maintaining a clean and orderly environment.
• Works in a constant state of alertness and safe manner.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience
• Wisconsin ONLY - High School diploma/GED or 10 years of work experience, and graduate from a medical assistant school or training program or education equivalency for certification

EXPERIENCE

• No experience required

PHYSICAL REQUIREMENTS

• Constant standing and walking.
• Frequent use of hearing and speech to share information through oral communication.
• Frequent use of hearing to distinguish body sounds and/or hear alarms, malfunctioning machinery, etc.
• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent reaching, gripping, and keyboard use/data entry.
• Frequent use of vision for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Occasional bending, stooping, crawling, kneeling, sitting, squatting and repetitive foot/leg and hand/arm movements.
• Occasional use of vision to judge distances and spatial relationships.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Occasional lifting/moving patients.
• Occasional use of smell to detect/recognize odors.
• Occasional driving.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS 

• Basic Life Support HealthCare Provider (BLS HCP) - American Heart Association (AHA)

Work Shift:

Day Shift (United States of America)

Job Type:

Employee

Department:

7075000125 SJMP IM

Scheduled Weekly Hours:

40

Benefits:

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 

• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.

• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Explore All Benefits

SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status**,** or any other characteristic protected by applicable law. Click here to learn more.

Benefits

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs. 

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 
• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Forms Completion Specialist - Remote

locations

REM - Remote CT

Remote

time type

Full time

job requisition id

R-101642

Job Summary: 

This position is responsible for completing FMLA/Disability forms in a timely and efficient manner, ensuring accuracy and providing customers with the highest quality product and customer service. Applicants should have familiarity with medical terminology and medical office processes and procedures. Experience with FMLA/Disability forms is required.  The candidate will also demonstrate that they are culturally aligned with Sharecare, by displaying and working within the values of Servant Leadership, Family, Compassion, Accountability and Respect for their leader and their peers. They will be innovative, open to change, and display honesty and integrity in all that they do.  

 Essential Job Functions: 

• Process FMLA/Short Term Disability paperwork.   

• Communicate with patients and physician coordinators about disability/FMLA paperwork in an upbeat, patient centered attitude.  

• Process medical record requests for clients, with proper adherence to HIPAA and HITECH compliance training and laws.   

• Complete FMLA/Disability forms by utilizing industry standard responses as per the type of specialty practice.   

• Answer incoming calls, assisting multiple lines & capturing call data on Excel tracking log; provide excellent customer service by being attentive and respectful.   

• Validate and process all incoming requests for PHI.  

• Ensure patient's disability forms are completed after payment within 5-7 days (turnaround).  

• Pull patients forms and PHI requests on a daily basis for invoicing and loaded into RMS.  

• Establish and Maintain professional relationships with all account clients.  

• Monitor all EMR accounts to ensure that all requests are received and processed within required time frame.  

• Verify patient information using key identifiers. 

• Conduct quality screenings on incoming PHI to protect patient data.  

• Verify requesting party contact information including fax number or address.  

• Update and maintain an Accounting of Disclosure Log for all medical records released.  

• Provide attention and care to patients and patient representatives.

ualifications:

• 1 year prior experience in a medical records department or like setting  

• Strong computer software experience: general working knowledge of Microsoft Word & Excel  

• Excellent organizational skills a must and must be able to multi-task   

• Must be able to type 50 wpm  

• Must be able to use fax, copier, scanning machine   

• Must be willing to learn new equipment and processes quickly   

• Must be self-motivated, a team player and have proven customer satisfaction skills  

• Must have excellent Communication skills

Office Assistant - Linn County Regional Center (Part Time)

Salary

$15.55 Hourly

Location 

Hiawatha, IA

Job Type

Part-time

Job Number

02682

Division

Academic Affairs

Department

Linn County Regional Center

Opening Date

• Description
• Questions

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

We are seeking a motivated inidual with a positive attitude to support the Linn County Regional Center students, faculty, staff, and visitors as an office clerk in the main office. This role will serve as integral support for the team by answering phones, managing email correspondence, and assisting with general office support and building coverage as needed. The ideal candidate would be available 7 am – noon, Monday-Friday. Additional hours may be available (noon - 4 pm) as needed for vacation coverage. This position is an excellent opportunity for students or iniduals seeking part-time work in an educational setting. 

UNIVERSAL CORE COMPETENCIES:  

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. 
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.  
• Champion Service- anticipating needs and creating a welcoming, erse, and inclusive environment.  
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.  
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Provide front desk coverage for Kirkwood Linn County Regional Center in Hiawatha
• Provide consistent and reliable office coverage with the ability to open/close the building independently if needed
• Assist students with laptop checkout and other technology needs 
• Support College Credit and High School team with large-scale event preparation or mailings as requested
• Work in coordination with other Center staff to plan and execute student activities 
• Assist Center staff with reminder phone calls, mailings, or projects
• Perform other duties as assigned

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college’s organization and personnel.
• Must be a positive inidual and possess excellent customer services skills.
• Be able to handle confidential information in a professional manner.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalency required.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Experience working in an office or providing clerical support is preferred.
• Familiarity with Google documents or Microsoft Office Suite preferred.

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572,[email protected], or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone:(303) 844-5695FAX: (303) 844-4303, TDD 800-877-8339 Email:[email protected].

WHY KIRKWOOD:

The college will be closed December 24th - January 2nd, applications will not be reviewed until after the New Year. Review of applications will continue until the position is filled.

Clinic Experience Associate

Job Category: Administrative Support

Requisition Number: CLINI033878

Posting Details

• Part-Time

• Locations

  Showing 1 location

  CBI Health Centre - Nanaimo

  Nanaimo, BC V9T 2H3, CAN

Job Details

Description

Clinic Experience Associate – Nanaimo, BC

This is a part-time, casual, role to support vacation and sickness coverage.

About Rehabilitation Services

CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of Physiotherapists, Kinesiologists, Occupational Therapists, Psychologists, Counseling Therapists, Massage Therapists, Consulting Physicians and a Professional Support Staff, that all care for our clients. We offer a wide variety of evidence-based rehabilitation services from acute musculoskeletal and neurological injuries, chronic/persistent pain conditions, chronic health conditions, acute/chronic concussion, and mental health conditions, helping our clients regain mobility and enjoy a better quality of life. Our services focus on the inidual, meaning we design our treatment plans around unique needs and goals, adhering to best practices and consistently delivering the highest standards of quality care for the best possible outcomes for our clients.

About this opportunity

The Clinic Experience Associate is the first team member a client meets when coming into a CBI Health clinic; first impressions are important and we are looking for the right person to ensure all clients come into our clinics feeling welcome, supported, and heard. This will be achieved by creating a warm and inviting clinic environment, supporting clients with questions, and anticipating challenges with a solutions-focused approach. You will also play a key role in assisting with client scheduling, as well as other administrative duties, and ensuring effective operational flow within the clinic for both clients and colleagues.

Overall, the Clinic Experience Associate contributes to the success of the clinic by ensuring that the overall experience for those who interact with us exceeds expectations. This is accomplished by providing a personalized client experience, ensuring full and effective schedules, and offering excellent administrative support.    

A Clinic Experience Associate’s passion for making a difference for others shows in what they do and how they do it. They respect and value everyone, do what they say they will do, work with the team to support one another, and are committed to learning, improving and growing. 

Take an inside look at what you’ll do each day

• Create a welcoming environment for clients, guests, team members and stakeholders
• Respond to in-person, telephone and digital (email and SMS through Clinicmaster) inquires promptly and always within 24 hours
• Solve problems, anticipate challenges, barriers or areas of friction – mitigate or solve before they occur whenever possible and always as soon/quickly as possible
• Provide personalized interactions with clients, actively seek to understand what matters most to clients and communicating to the team so everyone is aware
• Schedule private/acute clients effectively based on the client’s Care Plan as set out by their clinician(s)
• Schedule to maximize opportunity for client access to care (including access to online booking)
• Educate and support the client in engaging with digital tools and resources such as the Client Portal and online booking
• Maintain confidentiality of client records and personal and personal health information at all times
• Facilitate effective flow within the clinic

What you need to be successful

• A natural ability to connect with people and build strong relationships
• Demonstrated ability to identify problems/potential problems quickly coupled with strong problem solving skills
• Be Pro-active and Results-oriented
• Strong written and verbal communication skills
• Ability to switch between tasks quickly and with ease
• Excellent time management and organizational skills with attention to detail
• Excellent listening and observational skills
• Strong computer literacy with various applications and programs (Microsoft Office)
• Strong customer service skills 
• Ability to work independently and as part of a cohesive team

Who you are

You are an outgoing and energetic people person. When someone approaches your area, you instinctually smile, say hello, and welcome them. You can instantly build rapport and trust with people, just by being your authentic self. You are a naturally empathetic person and enjoy making people feel comfortable, heard, and taken care of. You thrive in a fast-moving environment, love to problem solve, and to make things better for anyone you encounter.

If this sounds like you, we would love to speak with you and share our story and passion for helping others with you.

What CBI Health offers you

• Continuous learning and skills development, including growth and leadership opportunities
• Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits
• Flexible hours, which allow work-life balance and focus on quality of life

Hourly Rate Range: $21.03 - $25.13

About Us

CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and continuous learning opportunities to help advance your career, we are building a culture of inspiration, recognition and celebration for the meaningful work our team does every day, all across the country. Join CBI Health and find where your better begins. Learn more at cbihealth.ca.

CBI Health is proud to be recognized by Deloitte as one of Canada’s Best Managed Companies for the 16th year in a row. A huge thank you to all our team members, whose dedication, passion, and innovation have enabled us to achieve this recognition year after year.

CBI Health is committed to providing a erse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the ersification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all iniduals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

Administrative Assistant

Location: London, United Kingdom

Description

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

With offices in Abu Dhabi, Dubai, Doha and London CBBG Group – A Vertex Company is a specialist construction expert services firm who focus on helping clients solve complex construction, infrastructure and energy disputes. CBBG Group assist clients at all stages of the dispute resolution process providing Delay, Disruption, Quantum, Technical and Expert Determination expert services. CBBG Group has significant regional and international expertise across all sectors of the construction and engineering industry. Our success is founded on performance, underpinned by the talent of our people who hold high the values of honesty, integrity, and accountability.

Job Description

CBBG is looking for an organized, proactive, and highly skilled Administrative Assistant to join our team. The ideal candidate will be a multi-tasker, quick learner, and effective communicator, with the ability to provide high-level administrative support to our executives in the UK office.

As the Administrative Assistant, you will be based in our London office and provide organizational and operational support to ensure efficient daily operations. This role involves handling administrative tasks, coordinating communication, maintaining records, and assisting with office management to support executives, managers, and team members. The role requires a high level of confidentiality, excellent organizational skills, and the ability to work in a fast-paced environment.

Core Responsibilities

Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain organized filing systems (digital and physical).

Office Coordination

• Monitor and order office supplies; liaise with purchasing and service providers.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain office equipment and coordinate repairs or maintenance as needed.

Record Keeping

• Maintain accurate records, databases, and documentation.
• Assist with expense reports.
• Support HR with onboarding activities and maintaining personnel files (if applicable).

Communication & Liason

• Serve as the point of contact between internal teams, clients, and external partners.
• Assist with communication flow internal announcements.

General Support

• Perform data entry and manage spreadsheets.
• Support project coordination tasks as directed.
• Handle other duties as assigned.

Qualifications & Competencies

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• 1–3 years of experience in an administrative or office support role.

Knowledge & Skills

• Strong organizational and time-management skills.
• Ability to work independently.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize workload, and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and ability to maintain confidentiality.

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

Title: Executive Assistant and Office Manager

Location: Office - Cincinnati, OH

Type: Part-time

Workplace: onsite

Category: CourtAvenue

Job Description:

CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies.

At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement.

CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.

Responsibilities

• Manage and sort complex executive calendars and support expense reporting with total accuracy.
• Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations.
• Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more.
• Maintain the administrative budget and track all expenditures with meticulous detail.
• Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move.
• Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested.
• Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up
• Source options for supplies, swag, and thoughtful gifts to order for internal and external teams.

Requirements

• 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership.
• 2+ years of in-office administrative or office-management experience 
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skillsWillingness to be flexible, and manage ever changing priorities
• Proficiency in Google Workspace, Slack, and Zoom a plus
• AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output.
• Event planning experience preferredHigh school degree required; additional certifications in project management or office administration are a plus.

Additional Information:

• Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays.
• Candidates for this position must be in: Cincinnati, Ohio
• Schedule: 25 Hours/Week | Structured Hybrid
• Status: Part-Time (Benefits ineligible)

Final compensation is determined based on total related experience

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At CourtAvenue, we are dedicated to building a erse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

CourtAvenue is an Equal Opportunity/Affirmative Action employer. We recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.

Operations Coordinator - Anesthesia Staffing Scheduler

Lafayette, LA

The Operations Coordinator - Anesthesia Scheduler will serve in a crucial role--as both a site liaison and the key provider point of contact. They will be responsible for managing day to day contact with facilities and providers regarding all aspects of anesthesia providers scheduling. 

Responsibilities:

• Prepare, monitor, analyze, and evaluate schedules across EAM sites. Be able to bring manager potential solutions to schedule, understanding the nuances of each facility needs and provider preferences.
• Participate in new site start up with moderate manager direction and supervision.
• Manage the schedule of a larger number of less complex sites and two or more complex sites
• Collect and maintain inidual personal preferences for scheduled shifts and time off.
• Schedule anesthesiologists and CRNAs for shifts based on practice needs, facility requirements, and provider availability.
• Ensure adequate coverage for all scheduled procedures and cases by assigning appropriate anesthesia providers to each shift.
• Reports staffing concerns immediately (over or under-staffed)
• Responsible for adding open shifts and locum needs into Lokum app or similar virtual marketplace.
• Communicate shift assignments, updates, and changes to anesthesiologists and CRNAs, ensuring clarity and accuracy in scheduling details.
• Verify creds and autonomously initiate creds for existing providers that scheduler adds at new facility.
• Coordinate emergency coverage for unexpected absences or staffing shortages to maintain uninterrupted anesthesia services.
• Complete and have a sound grasp of the Company’s Healthcare Compliance Program including participating in training, complying with policies and procedures, and alerting a supervisor to any potential violations. 
• Maintain accurate records of provider schedules, shift assignments, and staffing levels in MyStaff Schedule (MSS) with little to no assistance on advanced scheduling tasks such as linking schedules, running reports and setting up advanced validation rules
• Initiate the monthly facility billback process by sending Manager details around bill backs for each site.
• Communicate effectively with all CRNAs, physicians and administrative staff. Communicate continuously with anesthesia leadership regarding issues and concerns.
• Demonstrate courteous and cooperative behavior with managers and staff.
• Be able to handle special projects with minimal oversite from manager

Core Competencies:

• Speaks clearly and persuasively. Listens and gets clarification.  Responds well to questions.  Demonstrates group presentation skills.  Participates in meetings.
• Displays courtesy and sensitivity. Manages difficult or emotional customer situations.  Meets commitments.  Responds promptly to customer needs.  Solicits customer feedback to improve service.
• Demonstrates accuracy and thoroughness. Displays commitment to excellence.  Look for ways to improve and promote quality.  Applies feedback to improve performance.  Monitors own work to ensure quality.
• Responds to requests for service and assistance. Follows instructions, and responds to management direction.  Takes responsibility for own actions.  Commits to doing the best job possible.  Keeps commitments.  Meets attendance and punctuality

Physical Requirements and Skills:

• Proficiency in computer software, including but not limited to MSS, Paycom, Insperity, Tipalti, PowerBI, and Microsoft Office Suite 
• Must be computer literate and able to operate scheduling software and Microsoft Office applications. Evidence of Medical Terminology Proficiency.
• Prolonged periods sitting at a desk and working on a computer
• Preference given to candidates located near Lafayette, LA, but open to remote for the right candidate
• Local candidates expected to be in office Monday and Wednesday

Work Experience and Education:

• 1-3 years’ experience in administrative or clerical roles within healthcare settings and/or scheduling & staffing
• Required: High School diploma; Advanced Degree preferred

Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the assigned and essential functions.

Executive Assistant, Product Leadership

Remote - Boston, Massachusetts; Remote - New York, New York

The Role

In this dynamic role, you will serve as a Strategic Business Partner to our Product Leadership Org. Reporting directly to the Chief of Staff, you will occupy a unique, dual-impact role: acting as a vital pillar within the Global Administration Team while acting as the driving force in the Product Organization.

This role is designed for a high-level operator who thrives in a global environment and is ready to have a seat at the table with strategic thinkers who always aim higher. You will provide direct, high-touch support to the Product Org, Chief Product Officer (CPO) and the Head of Science, acting as a force multiplier to ensure ŌURA vision is executed. 

Please note: This is a hybrid role and will require going into the office 1-2 times a week in either New York or Boston.

What You Will Do:

• Dual-Org Integration: Navigate and bridge the needs of the Global Administration team and the Product org, ensuring operational alignment between departments.
• Executive Partnership: Provide comprehensive strategic support to the Product Org, CPO and Head of Science, staying attuned to their specific priorities and departmental ecosystems.
• Operational Excellence: Proactively identify process improvement opportunities, or "friction points" within the organization and take initiative to solve them before they escalate to the executive level.
• Global Coordination: Manage complex synchronization across global time zones, ensuring alignment between global stakeholders and driving meeting agendas to achieve actionable outcomes.
• Program & Project Management: Lead high-impact ad-hoc projects, planning and executing global leadership off-sites and large-scale initiatives that foster team culture and strategic planning.
• Logistics & Intelligence: Architect intricate domestic and international travel itineraries that maximize executive productivity. Handle sensitive, confidential data with a high degree of business acumen and discretion.
• Process Optimization: Partner with the Chief of Staff to audit and improve administrative policies, ensuring they scale with a fast-growing, high-tech organization.

Who You Are:

• A Seasoned Partner: 8+ years of experience supporting C-suite or high-level Product/Tech leaders. You don’t just take direction; you provide strategic support and perspective.
• High Emotional Intelligence: Ability to "read the room," build deep relationships across the organization, and act as a culture carrier for the Product team.
• Agile & Decisive: You thrive in fast-paced environments, possessing the ability to pivot instantly and make sound decisions under pressure without needing constant oversight.
• Data & Tech Driven: Process-oriented and tech-savvy. You have a "design eye" for polishing presentation decks and a "data mind" for holding the organization to a high standard of excellence.
• Globally Minded: You are comfortable navigating the nuances of international business and are prepared for the travel required to maintain alignment across our global offices.

BENEFITS

At ŌURA, we care about you and your well-being. Everyone here at ŌURA has a ring of their own and we are continually looking to improve employee health.

What we offer: 

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave
• Amazing culture of collaborative and passionate coworkers

ŌURA takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

Region 1 (NY metropolitan) $131,000 - $150,000

Title: Part-time Intake Case Coordinator

Location: TX-The Woodlands

Job Description: Title: Intake Case Coordinator (ICC)

Classification: Non-Exempt

Manager: Operations or Team Manager

Duties:

The Intake Case Coordinator ("ICC") is an integral member of Axiom's Ops Support - Central Services Department ("CS"). The ICC will play a key role in providing customer service and screening support to the employees of Axiom's clients. The ICC will be accountable for answering phones and taking information on new incidents/injuries, communicating, and escalating necessary information, and working with company databases. Additionally, the ICC will have other duties and responsibilities as determined from time to time by the Operations or Team Manager.

Essential Functions:

The essential functions of the ICC are to:

+ Assign new cases to medical staff in accordance with corresponding licensing laws

+ Provide excellent customer service in a fast-paced environment

+ Performing administrative duties to multiple departments as needed, in accordance with Service Level Agreements where applicable

+ Developing and maintaining cooperative and professional relationships with fellow employees, supervisors, and leadership from various departments

+ Perform initial assessments of intake calls

Qualifications:

The successful candidate should have a combination of demonstrated experience and education that is equivalent to 1 year with a focus on call center, customer service or related fields.

Physical Requirements:

+ Regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach,

+ Specific vision abilities required by this job include close vision requirements due to computer work,

+ Light to moderate lifting is required

+ Regular, predictable attendance is required

+ This is a remote position.

Powered by JazzHR

Legal Administrative Assistant (Remote - TX)

Fully Remote Location Specific

USA - TX (Remote)

Full time

R24717

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

Join our dynamic insurance defense legal team as a Legal Administrative Assistant. In this role, you'll provide essential administrative support to Client Legal Services Attorneys, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation.

Key Responsibilities 

• Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence using the case management system. 

• Case Lifecycle Coordination: From the time a lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure. 

• Calendar Management: Track trial, arbitration, and mediation dates, ensuring timely follow-ups and accurate notifications. 

• Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence—strong people skills are a must. 

• Administrative Support: Perform mail handling, scanning, and filing both in-office and remotely; manage daily administrative duties with a high level of organization and attention to detail. 

• Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System. 

• Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Minimum Qualifications: 

• 5+ years of Legal administrative support experience in a civil law setting is beneficial but not required.

• Exposure to a legal office environment is helpful. Candidates with transferable skills and a strong interest in legal administrative work are encouraged to apply. 

• Exceptionally organized and task-oriented. 

• Strong communication and interpersonal skills, both written and verbal. 

• Comfortable handling sensitive information. 

• Proficient in Microsoft Office and open to learning new legal systems. 

• Must be located in Texas

Supervisory Responsibilities 

• This role does not include supervisory duties.

Education:

• High School Diploma or GED ​​

Skills

Business Communications, Client Relationship Building, Collaboration, Communication, Electronic Filing, Issue Management, Legal Document Writing, Litigation, Office Administration, Time Management

Compensation

Compensation offered for this role is 18.65 - 29.54 per hour and is based on experience and qualifications.

Title: Office Admin - Part Time

Location: Panama City Beach United States

Category Venue Operations

Job Id JR2023-17646 

TG - Venue - Panama City Beach

Job Description:

Job Responsibilities

• Assist in managing and organizing office operations and procedures.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain office supplies, equipment, and inventories, replenishing as needed.
• Prepare and edit documents, reports, and presentations as required.
• Take refund requests, receipt requests, and paperwork verification.

Critical Skills & Experience Requirements

• Proven experience in an administrative or office support role.
• Proficiency in office software including word processing, spreadsheets, and email tools.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.
• Cash handling experience

WEEKEND and NIGHT Availability is REQUIRED.

ADA

Title: Administrative Assistant - Hybrid

Location: Rochester, MN United States

• Part Time
• Office Support
• Remote: No

Job Description:

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $29.63/ Hour

Benefits Eligible

Yes

Schedule

Part Time

Hours/Pay Period

72

Schedule Details

Monday - Friday, business hours between 8 a.m. - 5 p.m. Proximity to the Rochester, MN campus, is required. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status.

Title: Receptionist (part-time)

Location:

IN - Evansville

time type

Part time

On-site

job requisition id

Req.155995

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 47714

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Evansville

Title: Executive Assistant I

Location: Earth City United States

Job Description:

Company

Archimedes

Work Schedule Description (e.g. M-F 8am to 5pm)

Part time: M-Th 8:30 to 5 or it could be M, T, W, Th, F - 9:30-2:30

Overview

The part time Executive Assistant I will be responsible for executive level administrative support to the President and CEO with Archimedes, a ision of Navitus Health Solutions. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This inidual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision.

Responsibilities

How do I make an impact on my team?

• Support the CEO with schedules, telephone, email, filing and document organization, meeting preparation and follow up
• Prepare presentations, presentation slides and documents, and presentation support materials
• Maintain positive communications and rapport throughout the organization
• Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes
• Assist all management and employees as a resource in areas of responsibility
• Organize and maintain a central corporate repository of documents and files
• Deal with multiple tasks daily, including prioritization and successful execution/resolution
• Prepare agenda and compile minutes as required for leadership meetings
• Conduct projects and participate in team activities to identify problems and improve work processes and systems
• Other duties as assigned

Qualifications

What our team expects from you?

• Minimum of High School Diploma or GED with at least three years of related work experience or a bachelor's degree with at least two years of experience
• Able to work part time M-Th 8:30 to 5 or M, T, W, Th, F - 9:30-2:30.
• Experience in a corporate pharmacy, health care, or insurance setting preferred
• PowerPoint, Word, Excel software proficiency required
• Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements
• Participate in, adhere to, and support compliance program objectives
• The ability to consistently interact cooperatively and respectfully with other employees

Location : Address 502 Earth City Expy STE 300

Location : City Earth City

Location : State/Province MO

Location : Postal Code 63045

Location : Country

US

Location: Los Angeles United States

Job Description:

Events Assistant (Temporary, Part-Time)

Events

Reporting to the Assistant Director, Events, the Events Assistant will support the gala seating and production team, as well as additional donor events related to the museum's opening. This role will play a key role in supporting LACMA's Opening Gala for the David Geffen Galleries.

Responsibilities:

• Provides administrative support to the gala seating and production teams
• Assists with event logistics throughout planning, day-of execution, and post-event wrap-up
• Supports day-of production, including guest check-in, vendor coordination, and on-site logistics
• Manages and tracks guest lists; performs daily audits of seating charts and trackers
• Prepares, organizes, and distributes materials for seating and production meetings
• Communicates directly with major donors and trustees as needed
• Assists with invitation mailings and distribution of event materials

Benefits:

• The expected hourly rate for this Los Angeles, CA based position is $18.00-$19.75, subject to change.

Qualifications:

• Minimum of 2 years of experience in event production.
• Prior experience supporting fundraisers and/or working within non-profit organizations is highly preferred.
• Strong organizational skills with exceptional attention to detail and the ability to meet deadlines.
• Proficiency in Google Workspace, Adobe Acrobat, Microsoft Word, and Excel.
• Experience working with major donors and an understanding of donor cultivation best practices.
• Ability to thrive in a fast-paced environment, collaborate effectively with a team, and stay focused on achieving goals.
• Must be available to work evenings and occasional weekends as needed.
• Must be available full-time starting two weeks prior to the gala and through the gala weekend.

Credit Specialist

locations

Nashville, TN

time type

Full time

job requisition id

R-132073

Overall Job Objective:

The Credit Specialist will be responsible for obtaining and entering customer payments into various AR software for reconciliation. This is a Hybrid role based out of Nashville, TN, in accordance with the Safe Steps Flex schedule.

Responsibilities:

• Manage customer portals for payment and handle a wide variety of credit and collection functions.
• Supports AR with handling payment calls.
• Maintain consistency between credit and collection activities and the organization's overall customer relations strategy.
• Participate in associate meetings, communicate concerns to management, and spend time strengthening internal and external relationships.   
• Support business and sales objectives through efficient performance of job responsibilities.

Qualifications:

• 2-4 years of experience in accounts receivables or similar roles.
• Experience with QuickBooks and Sage are preferred.
• Strong written and verbal communication skills.
• Strong organizational skills with proven ability to work with a sense of urgency to meet deadlines.
• Excellent attention to details with an ability to solve problems and think analytically.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their erse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Pay Range:

$21.63 - $32.45

Title: FAMILY RESOURCE CENTER ADMINISTRATIVE ASSISTANT

Location: Redwood City United States

Job Description:

AbilityPath is hiring for a Family Resource Center Administrative Assistant!

The FRC works with families of children with disabilities and service providers to support referrals, information, education, and parent to parent support.

This role will support our FRC Team to ensure we run smoothly and can serve families in our community

Compensation: $23-$24/hr

Schedule: part time 20 hours a week (*option for hybrid 3 days a week in office)

WHAT WE OFFER:

At AbilityPath, we support a well-rounded career experience with a focus on career development, collaboration, employee wellness, and employee recognition, including the below benefits and opportunities for staff:

• Up to 4 weeks of PTO
• 10 paid holidays*
• Comprehensive and affordable medical, dental, and vision benefits upon hire*
• 401(k) plan with employer match
• Performance bonuses
• Educational reimbursement benefit with ongoing professional development and growth opportunities
• Full-time staff only

WHAT WE VALUE:

• Passion for the mission
• Interest in working with children with intellectual and developmental disabilities
• Teamwork and collaboration
• Effective and open communication, thoughtfulness, and ability to adapt
• Shared commitment to DEI in creating a community where all members can represent themselves authentically

We strongly encourage BIPOC, LGBTQ+, disabled, and any multiply marginalized people to apply. AbilityPath is committed to recruiting and retaining erse ersity among our staff teams.

ABOUT THE ROLE:

• Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly.
• Assist with planning and coordinating in-person and virtual events-including workshops, support groups, and outreach activities-by preparing materials, handling logistics, and completing post-event data entry.
• Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual).
• Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve.
• Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset.

EDUCATION AND WORK EXPERIENCE:

In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate.

• Associate's accepted, Bachelor's preferred in applicable field
• Minimum of two (2) years of applicable work experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and Google Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills •
• Ability to use AI
• Understand how to manage and problem-solve Zoom

HIRING REQUIREMENTS:

• Valid California Driver's License/ID
• Clean Driving Record (if applicable)
• Proof of negative TB test results
• Verification of occupational physical clearance
• Pass a criminal fingerprint clearance
• 18 years of age or job permit clearance

PHYSICAL ACTIVITY:

Employees have the opportunity to share access needs during the interview process, upon hire, and ongoing throughout their employment. AbilityPath recognizes that each person has unique access needs and we are committed to an ongoing evaluation process to make our organization more accessible to meet the needs of our team members.

• Ability to sit/stand and keyboard
• Ability to lift at least 25 lbs.
• Ability to drive and travel locally

Title: Technical Systems Administrator

Location: Remote US

Full time

Job Description:

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Academy of Art University is seeking a fully remote Technical Systems Administrator to support, maintain, and evolve our Brightspace Learning Management System (LMS) and related instructional technologies. This role provides full-time oversight of the configuration, stability, integration, analytics, and ongoing operation of the university’s teaching and learning environment. The learning environment includes Brightspace, Kaltura, Simple Syllabus, H5P, CampusM, LibGuides, Course Evaluations & Surveys, and Turnitin. The System Administrator is responsible for the configuration, monitoring, maintenance, regression testing, analytics, and reporting across platforms, ensuring a reliable, data-informed experience for students, faculty, and staff.

Key responsibilities include:

• Configure, monitor, document, and maintain Brightspace and all integrated instructional systems.
• Ensure that Brightspace and related systems work properly. Independently identify, track and confidently resolve system issues. 
• Configure, document, and manage organizational hierarchy, roles, and permissions.
• Develop, maintain, and enhance access to learning data through standard and custom reporting, including the creation, maintenance, and dissemination of custom reports leveraging Brightspace data sets and Advanced Data Sets (ADS) via Brightspace Analytics Builder.
• Improve efficiency and consistency through light scripting and API-based automation.
• Troubleshoot and resolve issues relating to system functionality and integrations (e.g., LTIs, APIs, OAuth connections). 
• Review and monitor system integrations, system logs, and error reporting.
• Perform monthly testing and additional quality assurance for Brightspace and related systems.
• Respond to and resolve complex help desk escalations.
• Be available outside standard working hours to address critical or emergency issues as needed.

Qualifications:

• Experience as a technical system administrator of Brightspace or similar LMS.
• Experience with QA and acceptance testing
• Strong understanding of Brightspace data sets and Advanced Data Sets (ADS) and familiarity with custom reporting using Analytics Builder or similar tools.
• In-depth understanding of organizational structure, file systems, user management and permissions.
• Bachelor’s degree in Information Technology, Computer Science, or equivalent relevant professional experience.
• Familiarity with light scripting and the use of APIs to support automation and data workflows. 
• Excellent verbal and written communication skills with the ability to clearly communicate technical and complex information.
• Ability to manage multiple priorities, work independently, and respond effectively to urgent or emergency situations.
• Proven ability to collaborate with others at all levels of the organization and external vendors.

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. 

Compensation:

$75,000 to $80,000.00 based on experience and location

Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.

IND123

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Title: Grants Administrator I

Job Description:

Remote

locations

Boston-MA

time type

Full time

job requisition id

RQ4043605

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Qualifications

Education Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Research administration experience 1-2 years required Knowledge, Skills and Abilities - Proficient in spreadsheets, databases, accounting, and other computer applications. - Excellent verbal and written communication, interpersonal, and problem-solving skills. - Good organization and coordination skills. - Ability to work with large financial data sets with accuracy. - Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. - Good negotiation skills. - Ability to work independently. - Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

Remote Type

Remote

Work Location

273 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$62,400.00 - $90,750.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for iniduals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Client Program Coordinator

Location: Remote

Department: Professional Staff

Job Description:

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Client Program Coordinator to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices.

This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.  

This position is responsible for providing high level support for client program teams, including overseeing matter management, contributing to process flow organization, and serving as a liaison between the client, the firm's timekeepers, and interoffice departments. More specific responsibilities include running conflict checks, maintaining knowledge management resources, and coming up with creative solutions to business opportunities. It requires someone who is highly detail orientated, exercises sound judgment, and possesses strong administrative, organizational, and interpersonal skills while prioritizing and managing multiple assignments.  This position will require the candidate to bill the client for certain activities as directed by your manager.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Service Delivery

The Client Experience Team works to augment the traditional legal services provided to clients through proactive communication, actionable reporting, and strategic client satisfaction initiatives. The Client Program Coordinator is expected to:

• Work with lawyers and staff to meet service expectations and address specific problems or opportunities to enable the firm to provide excellent, differentiated service
• Work with legal teams and staff departments to help drive service innovation to deliver service more efficiently, effectively and profitably, including evaluating and developing new business process opportunities using technology, process improvement, legal project management, and alternative staffing
• Be willing and able to learn new technology tools (such as legal project management, data visualization, and document automation) to create efficiencies and add value to the client team
• Support the onboarding and integration of new personnel to meet client needs, including attorneys, paralegals, and staff
• Certain service delivery and project management activities will be billable to the client as directed by your manager

Project Management

The Client Experience Team is responsible for managing numerous requests that affect the firm’s legal teams, the client’s legal operations team, and corresponding success metrics, requiring deft management of time and resources. The Client Program Coordinator is expected to manage their own tasks and to:

• Act as a point of contact for the program team and responsible attorneys to intake new requests from clients, run conflict checks, and route work to timekeepers
• Edit and oversee upkeep of client-facing matter management sites
• Track and report on project plans and deliverables in support of client leadership
• Assist with the implementation of project management frameworks for the matters they support, that enable firm leadership to track progress against and adherence to the stated scope of work

Join us if you have:

• 1+ years’ experience in legal services or other services industry
• A high school diploma or GED certification; Bachelor’s degree preferred
• Ability to effectively handle multiple projects simultaneously with high attention to detail and minimal supervision
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Problem solving skills, with a focus on how we can provide a solution and not the reasons we cannot
• Strong communication skills in English, both verbal and written, including interpersonal skills
• Ability to learn new technologies quickly and independently
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Visio, and OneNote
• Familiarity with Microsoft Power BI, Tableau, HighQ, Azure DevOps, and Microsoft SharePoint preferred
• Availability and willingness to work overtime as needed or requested

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by iniduals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State  

The annualized salary range for this position in Washington is $62,000 to $68,000 ($31.79 to $34.87 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.  For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $62,000 to $71,000 ($31.79 to $36.41 hourly); and in San Francisco is $79,000 to $85,000 ($40.51 to $43.59 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

Title: Medication Support Coord

Location: Boston, MA US

Hybrid

time type: Full time

job requisition id: RQ4046554

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

This position starts at $22.81/hr

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Reporting directly to the Operations Manager, Brigham and Women’s Primary Care Center of Excellence, this position effectively performs a variety of medication-related tasks, as well as other duties in support of department operations within their scope of practice. The inidual will work closely with practice-based care teams to provide patient-centered care to our population of approximately 170,000 patients. The position requires excellent customer service skills, critical thinking, and collaborative problem solving. The position requires knowledge of laws and regulations related to pharmacy practice and patient confidentiality. It also requires knowledge of medication abbreviations and symbols; medical terminology; medication indication and dosage; and common medication questions.

Brigham Health Primary Care is committed to racial justice by building and active enforcement of policies, practices, attitudes, and actions that produce equitable access, treatment, and outcomes for all people. Our clinics are grounded in team-based, patient and family-centered care. We partner with communities to seek health and wellness, working to eliminate health care inequities with an expanded care team that includes behavioral health, social workers, nurses, population health coordinators, patient navigators, community health workers, community resource specialists, high-risk RN case management, and support for virtual visits. Computer, written and verbal communication skills are necessary and prior experience with use of an electronic medical record system (i.e. Epic) is preferred. Excellent attention to detail and strong organizational skills are required. The inidual must be a graduate of an approved pharmacy technician or medical assistant program or have equivalent institutional/retail pharmacy or medical office experience. Pharmacy Technician Registration by the Massachusetts Pharmacy Board of Registration or Medical Assistant Certification is preferred. One-year experience in a medical office or pharmaceutical industry is required. Prior pharmacy experience is desirable.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Supports the Primary Care department by assisting with patient medication management.

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised. No supervisory authority is required in this capacity.

FISCAL RESPONSIBILITY: Indicate financial “scope” information, i.e.: size of budget, volume, revenue, etc. No fiscal responsibility required in this capacity

OTHER DUTIES AND RESPONSIBILITIES:

QUALIFICATIONS:

1. High school diploma or equivalent.

2. Must be at least 18 years of age.

3. Successful completion of an accredited or Board-certified Pharmacy Technician or Medical Assistant training program, or equivalent institutional/retail pharmacy or medical office experience required.

4. Achievement of a passing score on either a Board approved pharmacy technician assessment examination, a Board approved national technician certification exam, or a Board approved medical assistant certification exam preferred. 5. Registered Pharmacy Technician with the Massachusetts Board of Pharmacy or Certified Medical Assistant preferred.

6. One-year experience in a medical setting is required. Prior pharmacy experience desirable.

7. Requires knowledge of laws and regulations related to clinical practice and patient confidentiality.

8. Requires knowledge of medication abbreviation and symbols, medication indication and dosage, and common medication questions.

9. Requires knowledge of medical terminology, abbreviations and computer technology.

10. Experience with electronic medical record system(s) and Outlook is preferred. Experience with Epic is desirable.

11. Strong written and verbal communication skills in English required. Bilingual (Spanish) written and verbal communication skills a plus.

12. Ability to communicate clearly and effectively with patients, families, providers and staff while protecting patient confidentiality and demonstrating courtesy and respect.

13. Demonstrated skills in service excellence including active listening, problem solving and ability to remain calm in emotional situations.

14. Demonstrated ability to apply good judgment in resolving problems independently while following department guidelines.

15. Attention to detail, strong organizational skills with the ability to prioritize multiple tasks and work independently, especially when there are time constraints.

16. Excellent interpersonal skills and ability to work well as part of a team with all levels of personnel including, management, physicians, practitioners, and staff.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

1. Satisfactory command of the English language.

2. Ability to read, interpret and follow complicated verbal and written instructions precisely.

3. Ability to work with sustained attention and care on routine repetitive tasks. 4. Ability to perform mathematical calculations.

5. Must be able to work accurately under stress with time constraints.

6. Communication skills and knowledge of Primary Care policies and procedures is essential.

7. Ability to perform in a professional and courteous manner and maintain working relationships with Physicians, Nurses, Pharmacists and other health care professionals.

8. Understanding medical terminology, abbreviations and computer operation. 9. Time management and organizational skills to handle multiple tasks under time constraints.

10. Ability to organize and maintain efficient work areas and services.

11. Ability to distinguish routine functions from those requiring a Clinician’s professional judgment.

12. Attend and participate in department continuing education as requested.

Additional Job Details (if applicable)

WORKING CONDITIONS: 

Remote Type: Hybrid

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $18.99 - $27.17/Hourly

Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Executive Assistant to the Chief HR Officer, US Region

Location: IL-Chicago

Hybrid

time type

Full time

job requisition id

2529682

Job Description:

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

What you'll be doing

As an Executive Assistant to Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant to SVP exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 3-4 days per week on-site, while other days may be remote.

How you’ll succeed

• Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.

• Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.

• Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.

• Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are

• You’re an experienced administrative professional. You have at least 5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.

• You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of iniduals in a wide range of situations, which usually requires tact, diplomacy, and discretion.

• You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.

• You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.

• Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $75,000 - $100,000K for Chicago, IL market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members. 

This position does not offer employment visa sponsorship or relocation assistance.  

California residents — your privacy rights regarding your actual or prospective employment 

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. 

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

IL-120 S LaSalle St

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination

Title: Transfer Center Supervisor Part Time Days

Location: : Shawnee Mission, KS

Work Type: Part Time, Onsite, Day Shift

Job ID: R-0322564

Pay Range: $37.86 – $70.41

Job Description:

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Job Description:

• Schedule - Part Time
• Shift Days
• Oversees and supports the work of the Staffing Coordinator and Patient Registrar, including completing annual evaluations.
• Assures efficient patient placement for all direct and ED admissions, transfers, post-operative patients, and intrahospital transfers, following protocols to secure timely and accurate information.
• Develops respectful relationships with internal and external customers by listening, understanding, and providing solutions to their needs.
• Facilitates all admission processes related to the Transfer Center, Emergency Department, and Surgical Services.
• Communicates with physicians and outlying facilities to address patient placement issues and escalates unresolved concerns using the established chain of command.

The expertise and experiences you'll need to succeed:

QUALIFICATION REQUIREMENTS:

Bachelor's of Nursing (Required)Basic Life Support - CPR Cert (BLS) - RQI Resuscitation Quality Improvement, Registered Nurse (RN) - EV Accredited Issuing Body

Pay Range:

$37.86 - $70.41

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Title: Patient Access Representative Senior

**Location:**Boston-MA

Full time

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Responsible for ensuring that all necessary information is accurately collected and recorded. Will work to provide a positive patient experience while obtaining the information necessary to facilitate patient care and billing processes. Support on-boarding efforts of junior staff by mentoring, being a go to for day-to-day questions, and training.

Does this position require Patient Care?

No

Essential Functions

• Train and mentor patient access representatives, as well as being a go to for day to day questions.
• Greet patients and provide them with exceptional customer service and support.
• Schedule appointments, pre-register patients, and process patient information accurately and efficiently.
• Respond to patient inquiries, resolve issues, and provide information about healthcare services and insurance coverage.
• Ensure that all patient information is kept confidential and secure, in accordance with HIPAA regulations.
• Stay up-to-date with healthcare regulations and policies, and be able to apply them in daily operations.

Qualifications

Education High School Diploma or Equivalent required or Associate's Degree Healthcare Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience experience in a healthcare setting, with a focus on patient access and registration 3-5 years required Knowledge, Skills and Abilities - Knowledge of patient access procedures, healthcare regulations, and insurance coverage. - Excellent customer service skills, including active listening, empathy, and effective communication. - Ability to prioritize tasks, work independently, and manage multiple projects simultaneously. - Proficiency in Microsoft Office and electronic medical record systems.

Remote Type

Hybrid

Work Location

801 Massachusetts Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$21.78 - $31.08/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Operations Support Specialist - Commercial Lines

Location: Stevens Point, WI

Work Type: Hybrid, Full Time

Job ID: JR-140926

Job Description:

This team supports commercial lines (CL) operational and underwriting processes.

On behalf of underwriters and sales producers, you will compile and/or share policy and coverage information for assigned lines of business and customers. This team ensures proper documentation and records management according to regulatory and Sentry standards and acts as a resource to less experienced members of the team and other Sentry business units.

What You'll Do

As an Operations Support Specialist you will:

• Provide operational and administrative services to the underwriting teams.
• Triage and complete tasks for internal and external customers.
• Work with Underwriting Support Specialists to complete new business and renewal submissions within our policy system.
• Verify and review information for accuracy along with required additional information as needed.
• Respond to service questions by investigating and handling problems and/or service issues to a satisfactory resolution.
• Perform other related job duties as needed.

What it Takes

• Associate Degree or equivalent work experience
• Minimum of 1 year of related work experience
• Excellent communication skills
• Advanced computer and Microsoft office skills beneficial
• Ability to prioritize workload and handle several projects simultaneously is desired

What You'll Receive

At Sentry, your total rewards go beyond competitive compensation. Below are some benefits and perks that you'll receive.

• Sentry is happy to offer flexibility through a scheduled Hybrid work model. Monday and Friday work from home if you choose to, Tuesday through Thursday you'll work in office.
• As a Sentry associate, you will have an in-office workspace and materials for your home office. In addition to the laptop, you will receive prior to your start, Sentry will provide equipment for your home office.
• Meal Subsidy available for associates who report to an office.
• 401(K) plan with a dollar-for-dollar match on your first eight percent, plus immediate vesting to help strengthen your financial future.
• Continue your education and career development through Sentry University (SentryU) and utilize our Tuition Reimbursement program
• Generous Paid-Time Off plan for you to enjoy time out of the office as well as Volunteer-Time off
• Group Medical, Dental, Vision, Life insurance, Parental leave, and our Health and Wellness benefits to encourage a healthy lifestyle.
• Well-being and Employee Assistance programs
• Sentry Foundation gift matching program to encourage charitable giving.

About Sentry

We take great pride in making Forbes' list of America's Best Midsize Employers. A lot of different factors go into that honor, many of which contribute to your job satisfaction.

Our bright future is built on a long track record of success. We got our start in 1904 and have been helping businesses succeed and protect their futures ever since. Because of the trust placed in us, we're one of the largest and financially strongest mutual insurance companies in the United States. We're rated A+ by A.M. Best, the industry's leading rating authority.

Our headquarters is in Stevens Point, Wisconsin, with offices located throughout the United States. From sales to claims, and information technology to marketing, we enjoy a rewarding and challenging work environment with opportunities for ongoing professional development and growth.

Sentry is an Equal Opportunity Employer. It is our policy that there be no discrimination in employment based on race, color, national origin, religion, sex, disability, age, marital status, or sexual orientation.

Title: Executive Assistant - Centralized Credentialing

Location: Chapel Hill United States

Job ID: 204358

Job Description:

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

Provides the principle office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Responsibilities:

1. Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information

2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information

3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.

4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed

5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.

6. Monitors and maintains administrative office budget.

Other Information

Other information:

Education Requirements:

● High School diploma or GED

Licensure/Certification Requirements:

● No licensure or certification required.

Professional Experience Requirements:

● Two (2) years of progressive experience in a clerical, administrative or office management role.

Knowledge/Skills/and Abilities Requirements:

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Centralized Credentialing

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $20.53 - $29.23 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

Title: Executive Assistant I - NYC

Location: New York United States

Job Description:

We are seeking an experienced Executive Assistant with at least 2+ years of experience to support senior executives. The ideal candidate will be proactive, highly organized and capable of managing complex schedules and administrative tasks. This role requires strong interpersonal skills, attention to detail and the ability to handle confidential information with discretion.

At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.

Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for executives located in New York. This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Team Lead, Executive Support.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You'll Do:

• Manage and maintain executive schedules, coordinate internal and external meetings, arrange calls, dinners, events, etc.
• Coordinate and manage projects and follow-up on action items
• Assist in the preparation of agendas and materials for meetings
• Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc

Who You Are:

• 2+ years of experience supporting multiple leaders and senior executives
• Tech-savvy with a strong interest in using technology to improve work efficiency
• Proficient in Google Workspace
• Someone with high integrity who can maintain complete confidentiality on all business matters
• Even-tempered, kind and respectful; able to remain calm under pressure
• Able to communicate clearly and concisely in, both verbally and in writing
• Detailed-oriented with strong organizational and time-management skills
• A great multitasker and team player
• Comfortable working in a fast-paced, hyper-growth environment

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you're passionate about technology and want to grow your skills, we encourage you to apply.

In lieu of a cover letter please answer the below questions in less than one page:

• A guest has been waiting for 15 minutes and the CEO is nowhere to be found. How do you handle the situation?
• Describe a time where you coordinated chaos to perfection.
• What apps/methods do you use to stay organized?
• LinkedIn account link

Benefits and Growth:

• Generous and competitive benefits package
• New hire stock equity (RSUs) and employee stock purchase plan
• Continuous career development and pathing opportunities
• Product training to develop an in-depth understanding of our product and space
• Best in breed onboarding
• Internal mentor and buddy program cross-departmentally
• Friendly and inclusive workplace culture

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

Datadog offers a competitive salary and equity package, and may include variable compensation. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, Datadog offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, parental planning, and mental health benefits, a 401(k) plan and match, paid time off, fitness reimbursements, and a discounted employee stock purchase plan.

The reasonably estimated yearly salary for this role at Datadog is:

$83,000—$115,000 USD

Title: Speech Language Pathologist

Location: Remote, USA

RemoteContractedSLPExperienced

Job Description:

Location:  Remote

About Us 

Why Join Us? 

• Manageable caseload: Focus on quality care without burnout 
• Rewarding work: Make a direct impact on student communication and academic success 
• Professional partnership: We value and support our contract professionals as essential members of the educational team

Position Overview 

Key Responsibilities 

• Provide virtual speech therapy services in one-on-one setting 
• Plan and provide services for students with speech language impairment as well as students with various disabilities qualifying for speech as a related service 
• Assess students to identify potential communication needs including articulation, expressive/receptive, pragmatic language, and swallowing 
• Write detailed evaluation reports  
• Maintain case records including service logs, progress monitoring, and goal reporting 
• Develop, implement, and monitor Inidualized Education Programs (IEPs) 
• Collaborate with school faculty, special education staff, and administrators

Requirements 

• Active business license 
• MUST HAVE an active Delaware SLP license 
• Master’s degree in Speech-Language Pathology 
• Minimum of one year of experience providing SLP services in a high school setting  
• Excellent communication, collaboration, time management, and organizational skills

By submitting my application, I certify that the information I have provided in this application is true and complete. I understand that any misrepresentation, falsification, or omission of facts may be grounds for disqualification from further consideration for employment or, if hired, for dismissal at any time. I authorize the investigation of all statements contained in this application as may be necessary in arriving at an employment decision. I hereby release the company and any of its representatives from liability for seeking or using such information in connection with my application.

Back to Basics Learning Dynamics is an equal opportunity employer that is committed to ersity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.

Title: Executive Assistant (Hybrid- NYC)

Location: New York United States

Job Description:

time type

Full time

job requisition id

JR1079349

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

About the Role

We’re seeking an experienced, organized, and professional Executive Assistant to provide high‑level administrative support and ensure seamless day‑to‑day operations. In this highly visible role, you’ll serve as a key resource to our leaders and team members, managing critical administrative functions and creating a professional, welcoming experience for associates, clients, and visitors. You’ll handle a mix of executive‑level support and general office coordination responsibilities, contributing to smooth operations across the organization.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Serve as a point of contact for internal and external stakeholders with professionalism and discretion.

• Support internal meetings and events, including scheduling, catering, and logistics.

• Manage correspondence, document preparation, and confidential information.

• Oversee site administrative functions such as mail, print production, courier services, and office supply management.

• Assist with special administrative projects and continuously improve office processes.

• Provide backup support for other Executive Assistants as needed.

• Share knowledge and best practices as a resource for colleagues.

What You’ll Bring

• 3–5 years of experience as an Executive Assistant or in a similar high‑level administrative role.

• Strong organizational, time‑management, and multitasking abilities with exceptional attention to detail.

• Excellent communication and interpersonal skills; capable of building relationships and handling sensitive information with discretion.

• Ability to work independently, prioritize effectively, and exercise sound judgment in a fast‑paced environment.

• Proficiency with Microsoft Office Suite and other business productivity tools.

• A proactive, service‑oriented attitude and flexibility to handle shifting priorities.

Why Join Broadridge

At Broadridge, we strive to create a collaborative, inclusive, and engaging workplace where every associate can thrive. As an Executive Assistant, you’ll play a key role in supporting our team’s success, ensuring efficiency, and representing Broadridge with professionalism and warmth every day.

Compensation Range: The hourly range for this position is between $32.00- $38.00 USD. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education. Bonus Eligibility: Bonus Eligible Benefits Information: Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings for this role.

#LI-CS2

#Hybrid

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring 

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

US applicants: Click here to view the EEOC "Know Your Rights" poster.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

Title: Clinical Research Coordinator

Location: 15 New Chardon Street Boston (One Bowdoin Square)

Job Description:

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Center for Anxiety and Traumatic Stress Disorders and Complicated Grief (CATSD) at the Massachusetts General Hospital conducts state-of-the-art research aimed at improving the standard of care for people suffering from anxiety disorders. Our faculty and staff of psychiatrists and psychologists explore the mechanisms and treatment of anxiety, stress, and grief related disorders, including Panic Disorder, Social Anxiety Disorder, Generalized Anxiety Disorder, Post-Traumatic Stress Disorder, and Prolonged Grief Disorder (for more information see: https://www.massgeneral.org/psychiatry/treatments-and-services/center-for-anxiety-and-traumatic-stress-disorders

Qualifications

The Clinical Research Coordinator (CRC) will be responsible for managing studies focused on the phenomenology, biology, and treatment of anxiety, grief, and stress related disorders at the Center for Anxiety and Traumatic Stress Disorders (CATSD). As part of typical research duties and responsibilities, the CRC: 

• Collects & organizes patient data
• Maintains records and databases
• Assists with recruiting patients for clinical trials
• Obtains patient study data from medical records, physicians, etc. 
• Conducts literature searches
• Verifies accuracy of study forms
• Updates study forms per protocol
• Documents patient visits and procedures
• Assists with regulatory binders and quality assurance procedures
• Assists with interviewing study subjects
• Administers and scores questionnaires
• Provides basic explanation of study and in some cases obtains informed consent from subjects 
• Performs study procedures, which may include phlebotomy  
• Assists with study regulatory submissions
• Writes consent forms
• Verifies subject inclusion/exclusion criteria 
• Performs administrative support duties as required
• Uses software programs to generate graphs and reports

Qualified applicants must have achieved a Bachelor’s degree in Psychology or a related field. One year prior relevant coursework, research experience, and/or volunteer work is strongly preferred.

Hybrid

Work Location

15 New Chardon Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.76 - $28.44/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Service Support Representative

remote type

Remote

locations

Remote - Illinois

time type

Full time

job requisition id

JR104154

The Service Support Representative role is responsible for several areas of administration including application processing, claims processing, working incoming mail and other duties as assigned.

Your Impact:

• Responsible for knowing insurance plan details such as eligibility to complete applications, enrollments or claims accurately. 

• Responsible for meeting contractual department goals by completing daily work given within guidelines set by the insurance carrier or the association and working directly with the sales team or insurance carrier when need be if questions arise.  

• Assist in printing daily batches of issue packets for new business.

• Assist in getting out-going mail to mailroom daily.

• Process daily carrier decision files for new business.

• Assign incoming mail to correct subgroup within the department.

Successful Candidates Will Have:

• High school diploma or general education degree (GED).

• Minimum of 1 year of related operations experience or equivalent combination of education and experience.

• Proficiency with basic PC skills including Microsoft Office – Word, Excel, and Outlook.

• Attention to detail with a demonstrated ability to maintain a high-level of organization while prioritizing multiple tasks throughout the workday.

• Strong interpersonal skills with a proven ability to interface effectively at all levels within an organization.

One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a erse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem. 

Pay Range:

$16.50 - $16.50 Hourly

The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role.

One80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

Title: Administrative Assistant II

Location: Customer Support Center

Job Description:

At DICK’S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams.  We are committed to creating an inclusive and erse workforce, reflecting the communities we serve.

If you are ready to make a difference as part of the world’s greatest sports team, apply to join our team today!

OVERVIEW:

Job Duties & Responsibilities:

• Schedule and coordinate external and internal meetings

• Screen telephone calls

• Receives and directs visitors

• Update and prepare various departmental reports

• Organize travel itineraries and coordinates related arrangements

• Draft routine and non-routine correspondence, memoranda, reports, etc.

• Prepare and maintain budgets & calendars

• Work on assigned projects as needed

QUALIFICATIONS:

Education:

• High school diploma or equivalent required; college degree preferred

Experience:

• 3+ years administrative experience

#LI-BM

VIRTUAL REQUIREMENTS:

At DICK’S, we thrive on innovation and authenticity. That said, to protect the integrity and security of our hiring process, we ask that candidates do not use AI tools (like ChatGPT or others) during interviews or assessments.

To ensure a smooth and secure experience, please note the following:

• Cameras must be on during all virtual interviews.

• AI tools are not permitted to be used by the candidate during any part of the interview process.

• Offers are contingent upon a satisfactory background check which may include ID verification.

If you have any questions or need accommodations, we’re here to help. Thanks for helping us keep the process fair and secure for everyone!

Title: Instructional Designer | Talent Development - Hybrid

Location: Indianapolis United States

Job Description:

Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, "community" is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered - and we couldn't do it without you.

Make a Difference

As an Instructional Designer, you'll partner with Talent Development Managers to design impactful learning experiences that align with network strategies. You'll design and deliver solutions using erse formats-video, eLearning, instructor-led sessions, and virtual tools-while advising on best practices. In addition, you'll design scalable learning aligned to business and leadership competencies and be responsible for defining and tracking program-level KPIs-ensuring learning drives measurable behavior change and business impact.

Exceptional Skills and Qualifications

Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving. The Instructional Designer should also have:

• Bachelor's degree in instructional design, instructional technology, education, or related field

• Three (3) or more years of experience designing some combination of classroom training, virtual training, and eLearning

• Intermediate to advanced proficiency in Microsoft Suite and industry standard authoring platform such as Articulate Studio; as part of the interview process, you may be asked to provide work samples or complete a job-related exercise

• Accomplished at utilizing learning technology and LMS tools, Workday experience is a plus

• Strong interpersonal, collaboration, and relationship building skills

• Excels at creating and managing all marketing and communications related to identified programs while maintaining an internal website

• Excellent at project management, planning, and prioritization

• Skilled at creating post-training evaluation process management to measure and communicate KPIs

Why Community?

At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.

Operations · Remote - United States · Fully_Remote_

Executive Assistant

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

About the Role

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

Key Responsibilities

Executive & Priority Management

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments

• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events

• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools

• Track decisions, commitments, and action items, ensuring timely follow-up and closure

• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow

Relationship & Opportunity Enablement

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps

• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained

• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO

• Help maintain continuity across long-running relationships by tracking touchpoints and commitments

• Ensure opportunities are supported with appropriate structure, visibility, and follow-through

Systems, Tools & Information Management

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace

• Ensure CRM data is accurate, current, and actionable

• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency

• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction

Sales & Growth Support

• Provide operational support for the CEO’s sales, partnership, and business development activities

• Track outreach, responses, and follow-ups to help maintain momentum across opportunities

• Assist with preparation for sales conversations by organizing context, history, and relevant materials

• Monitor inbound requests and ensure timely responses or appropriate routing

Strategic Support & Anticipation

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments

• Connect information across systems and conversations to support effective decision-making

• Provide structured support on special initiatives that require coordination and follow-through

• Operate with a high level of ownership, discretion, and reliability

Qualifications

• 7+ years of experience supporting senior executives, founders, or CEOs

• Proven ability to operate independently and manage multiple priorities in a fast-moving environment

• Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)

• Tech-savvy with comfort using AI tools to enhance productivity and organization

• Exceptional written and verbal communication skills

• High level of discretion, professionalism, and judgment

• Comfortable working remotely and collaborating across time zones

Why This Role Matters

This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward.

Benefits

• 401k Matching

• Unlimited PTO

• Healthcare, Dental, Vision, and Life Insurance

• Paid parental/bereavement leave

• Home office stipend

Salary: $95,000 - $115,000

Department

Operations

Locations

Remote - United States

Remote status

Fully Remote

Yearly salary

$95,000 - $115,000

Title: Distribution Support Representative

Location: Remote US

Job Description:

Distribution Support Representative-Remote, United States

Come build your career.

It takes great people to achieve greatness. People with a sense of purpose and integrity. People with a relentless pursuit of excellence. People who care about making things better For Those Who Make The World™. Sound like you? Join our top-notch team of more than 50,000 erse and high-performing professionals globally who are making their mark on some of the world’s most beloved brands, including DEWALT®, BLACK+DECKER®, CRAFTSMAN®, STANLEY®, CUB CADET®, and HUSTLER®.

The Job:  

As a Distribution Support Representative, you’ll be part of our North America Customer Service team working as a virtual employee. You’ll get to:   

• Support assigned sales group sales team and distribution in all aspects of order placement, program selling, PCR’s utilization, price discrepancies & clearing blocks, providing availability and delivery information, participate in process to allocate inventories.
• Enter, track, and manage large Farm and Hardware Orders
• Assist with large quotes that require PCRs/Manual Contracts/Workflows
• Track and communicate status of blocked and open orders
• Process requested and approved RGA’s both defective and new
• Assist in conversion and crossover process at distribution
• Liaison between marketing, channel & supply chain as needed
• Support up-selling to assigned accounts, communication of pricing, new products, sales program, order processing, and overall servicing of the accounts
• Utilize Salesforce to identify daily tasks, schedule calls, log customer information, and monitor sales results, complete account profile information and sales call details within the CRM
• Run key Business Warehouse reports for region and communicate to Field
• Support SBD365 Team
• Provide support to all distribution and Key End-users by means of order process, marketing, and merchandising
• Gain expertise on channel-specific pricing structures and programming

The Person:  

You love to learn and grow and be acknowledged for your valuable contributions. You’re not intimidated by innovation. Wouldn’t it be great if you could do your job and do a world of good?  In fact, you embrace it. You also have: 

• Bachelor’s Degree, Associates Degree, or equivalent experience
• 4-6 years’ experience in customer service, sales, supply chain, or related fields
• Strong verbal and written communication skills
• Passion for talking with people, problem solving, persistence, identifying opportunities, and winning
• Self-starter, goal oriented
• Ability to understand and sell multiple products
• Proficient in Microsoft applications; Excel, Power Point, Word, Outlook
• Preferred Systems Proficiency: SAP/ BW, Salesforce.com, Metastorm, Five9 & Showpad

The Details:

You’ll receive a competitive salary and a great benefits plan, including:

• Medical, dental, life, vision, disability, 401(k), Employee Stock Purchase Plan, paid time off, and tuition reimbursement.

• Discounts on Stanley Black & Decker tools and other partner programs.

And More:

We want our company to be a place you’ll want to be – and stay. Being part of our team means you’ll get to:

• Grow: Be part of our global company with 20+ brands to grow and develop your skills along multiple career paths.

• Learn: Have access to a wealth of learning resources, including our digital learning portal.

• Belong: Experience an awesome place to work, where we have mutual respect and a great appreciation for a wide range of perspectives and experiences.

• Give Back: Help us continue to make positive changes locally and globally through volunteerism, giving back, and sustainable business practices.

This role is not eligible for visa sponsorship (H1B, OPT/CPT, TN etc).

#LI-SB1

#LI-Remote

What’s more, you’ll get that pride that comes from empowering makers, doers, protectors, and everyday heroes all over the world. We’re more than the #1 tools company. More than a driving force in outdoor power equipment. More than a global leader in industrial. We’re visionaries and innovators. As successful as we’ve been in the past, we have so much further to go. That’s where you come in. Join us!

We Don’t Just Build The World, We Build Innovative Technology Too.

Joining the Stanley Black & Decker team means working in an innovative, tech-driven and highly collaborative team environment supported by over 58,000 professionals in 60 countries across the globe. Here, you’ll get the unique chance to impact some of the world’s most iconic brands including STANLEY TOOLS, DEWALT, CRAFTSMAN, MAC TOOLS and Black + Decker. Your ideas and solutions have the potential to reach millions of customers as we work together to write the next chapter in our history. Come build with us and take your career to new heights.

Who We Are 

We’re the World’s largest tool company. We’re industry visionaries. We’re solving problems and advancing the manufacturing trade through innovative technology and our Industry 4.0 Initiative. We are committed to ensuring our state-of-the-art “smart factory” products and services provide greater quality to our customers & greater environmental and social value to our planet. We are unique in that we have a rich and storied history dating back to 1843, but that hasn't stopped us from evolving into a vibrant, erse, global growth company. 

Benefits & Perks

You’ll get a competitive salary and a comprehensive benefits plan that includes medical, dental, life, vision, wellness program, disability, retirement benefits, Employee Stock Purchase Plan, Paid Time Off, including paid vacation, holidays & personal days, and tuition reimbursement. And, of course, discounts on Stanley Black & Decker tools and products and well as discount programs for many other vendors and partners.

What You’ll Also Get

Career Opportunity: Career paths aren’t linear here. Being part of our global company with 60+ brands gives you the chance to grow and develop your skills along multiple career paths.

Learning & Development: 

Diverse & Inclusive Culture:

Purpose-Driven Company:

EEO Statement:

Know Your Rights: Workplace discrimination is illegal (eeoc.gov)

Title: Customer Project Coordinator

Location: New Berlin, Wisconsin, United States of America

Hybrid

Job Description:

At ABB, we help industries outrun - leaner and cleaner. Here, progress is an expectation - for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone. Run what runs the world.

This Position reports to:

Order Execution Manager

In this role you will be responsible for order management, customer communication, problem resolution, and follow through for the Motion High Power ision in New Berlin, ensuring the customer receives great customer service experience. You will be responsible for all activities of the Order to Cash process and work with other internal functions to provide responses to customer requests while also anticipating future needs. 

The work model for the role is Hybrid in New Berlin, WI.

Your role and responsibilities:

• Provide positive customer experience by delivering world class customer care and order management, taking ownership of key accounts 

• Manage order management related transactions with a high degree of accuracy including but not limited to sales orders, project orders, debit/credit memos, payment disputes, and delivery schedules using SAP, SalesForce, and other tools as required. 

• Respond to inquiries and demonstrate a sense of urgency when critical issues arise.  Demonstrate ability to influence action across functions as needed to serve the customer. 

• Demonstrate an attitude of teamwork and emotional intelligence by supporting team members and building collaborative relationships across functions to serve the customer better 

• Improve existing customer relationships by forming deep understanding of client requirements and expectations  

• Create and analyze reports as needed to support customers. Demonstrate a willingness to understand reports/metrics in support of continuous improvements 

• Develop creative and proactive solutions to day-to-day and event-based problems.  Engage in solutions to process challenges.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters - because the progress we make here creates real impact out there.

Qualifications for the role:

• Associate’s degree in technical or business discipline and 2+ years of work experience in Customer Service, OR  high school diploma / GED and 4+ years of work experience in Customer Service
• Proficiency with an ERP system, SAP preferred 
• Attention to detail and problem-solving abilities 
• Strong verbal and written communication abilities 
• Positive attitude and customer-oriented approach 
• Ability to resolve issues in a timeline manner with the ability to prioritize work  
• Candidates must already have work authorization that would permit them to work for ABB in the US.

Preferred Qualifications:

• Experience with project coordination from order to delivery, coordinating with internal and external parties.
• Experience in supporting highly customized technical solutions in a low volume, high mix, manufacturing environment.

More about us

We are global market leader in mission-critical high-power, high-performance motors, drives, generators, power conversion and packaged solutions. Every day, we make a difference for our customers by making their operations profitable, safe, and reliable.

What's in it for you

We empower you to take initiative, challenge ideas, and lead with confidence. You’ll grow through meaningful work, continuous learning, and support that’s tailored to your goals. Every idea you share and every action you take contributes to something bigger.

ABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Iniduals with Disabilities at ABB.

All qualified applicants will receive consideration for employment without regard to their- sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age,  race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.

ABB Benefit Summary for eligible US employees

Health, Life & Disability

• Choice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan. 
• Choice between two dental plan options: Core and Core Plus
• Vision benefit
• Company paid life insurance (2X base pay)
• Company paid AD&D (1X base pay)
• Voluntary life and AD&D – 100% employee paid up to maximums
• Short Term Disability – up to 26 weeks – Company paid
• Long Term Disability – 60% of pay – Company paid.  Ability to “buy-up” to 66 2/3% of pay.
• Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
• Parental Leave – up to 6 weeks
• Employee Assistance Program
• Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
• Employee discount program

Retirement

• 401k Savings Plan with Company Contributions 
• Employee Stock Acquisition Plan (ESAP)

Time off

ABB provides 11 paid holidays.  Vacation is provided based on years of service for hourly and non-exempt positions.

Title: Business Coordinator

Location: Minneapolis MN US

Job Type: Hybrid

Type: Full-time

Workplace: Hybrid remote

Job Description:

***The expected pay range for this position is based on several factors including market, funding, candidates experience level, skills, training, and related knowledge. Our ranges are developed and published as good faith estimates for the position.

Starting Pay Range: $20.00 - $26.00 per hour + Office Benefit Package (Parking/Remote Expenses): $80/Month subject to change

RADIAS Health is seeking a full-time Business Coordinator to join our Carlson Drake House IRTS Program, located in Bloomington, Minnesota. The Carlson Drake House IRTS Program provides residential services to adults experiencing a mental health illness.

The Business Coordinator is an integral part of the team and is responsible for general organization of administrative office; maintaining files, forms, records, office equipment, client information and intake records. General office duties: type correspondence, process mail, answer phones, and order office supplies. Maintains positive communication with referral sources, case managers and others in the community. Assist with license requirements and inspections. Financial responsibilities for bank accounts, accounts receivable and payable. Handle bank accounts; direct deposits, transfers, balancing accounts and petty cash. Aid residents in completing financial forms, including applying for benefits upon admission. This position manages highly confidential and sensitive information which requires independent judgement in order to plan, prioritize and organize a ersified workload.

Hours: Monday - Friday day time hours (8am-4pm/9am-5pm)

This position works 4 days onsite at the Carlson Drake House IRTS facility located in Bloomington and 1 day from home

Duties and Responsibilities

• Maintain files and electronic health records reports, forms, track and enter authorizations and insurance information, technology equipment, client information, intake records and other files as needed.  

• General office duties type correspondence, sort, distribute and process mail/faxes to staff/residents, answer phones, order cleaning, medical and office supplies.

• Assist with DHS and SLF license requirements and inspections.

• Support for ReEntry IRTS program billing, ensuring clients have current active health insurance benefits upon admission and prior authorizations are completed in a timely manner for billing and throughout the clients stay.

• Responsible for all MHIS data entry and reporting.

• Maintain positive communication with county financial workers, insurance providers, DHS and others in the community.

• Report bed availability to county and update online bed posting.

• Develop and ensure completion and compliance of mandated training, fire drills, tornado drills and emergency procedures and review of procedures in a timely manner.

•   Participate as a member of the Safety Committee.

• Monitor timecards in coordination with the Treatment Director.

•   Provide employee scheduling support in coordination with the Treatment Director.

• Provide Operations support as directed by the Leadership Team.

• Provide administrative support to Treatment Director, Associate Clinical Directors and Operations Leadership team as directed.

• Provide backup coverage and/or support for other agency Business Coordinators as requested.

• Provide administrative float support as directed.

• Maintain and update employee continuing education and compliance through Relias.

• Follow data privacy practices and HIPAA

Requirements

• High school diploma

• 1 year administrative experience and record keeping.

• Proficient with the following computer software: Microsoft Word, Access and Excel. Vocational Training in Administrative Support Experience preferred.

• Preferred: 2 years of administrative experience.

Benefits

• 4 weeks accrued PTO first year of employment
• 12 paid holidays
• Medical, dental, vision, life insurance
• Health Saving Accounts (HSA) + employer contribution and Flexible Saving Accounts (FSA)
• Tuition reimbursement and Student Loan Repayment Assistance
• Dependent Care Account (DCA) + employer contribution
• Reimbursement for professional licensure fees
• Routine supervision from a Mental Health Professional, with access to licensure supervision opportunities
• 403b retirement plan with an employer percentage match
• Employer paid short-term and long-term disability insurance
• Bereavement and paid parental leave
• Employee Assistance Program (EAP)
• Wellness program to support employee overall health and well-being
• Variety of discounts through ADP LifeSmart
• Pet insurance
• Mileage reimbursement
• Casual dress code

RADIAS Health is proud to be a LGBTQIA+, anti-racist, all-inclusive, and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as protected veteran, status as a qualified inidual with a disability, or any other protected class status.

RADIAS Health is committed to pay transparency and equity, providing all employees and applicants with access to starting salary.

Title: Personnel Assistant 3 (Personal Action Request)

Location: US

Tuknik Government Services, LLC, a Koniag Government Services company, is seeking a Personnel Assistant 3 (Personal Action Request) to support TGS and our government customer at Stennis Space Center, MS. This position will be remote but will require candidate to report on site to as requested by customer. 

Tuknik Government Services LLC currently has an opening for a Personnel Assistant 3 (Personnel Action Request).  This position will be located at the Stennis Space Center in Mississippi and will support TGS and our government customer.  This opportunity offers the chance to work with some of the best and brightest minds across the NASA Shared Services Center (NSSC).

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Monitor ServiceNow requests received for personnel actions
• Provide reports as requested.
• Initiate Personnel Action (SNIN), delete, cancel, correct, review and validate documentation necessary to code, Standard Form (SF)-52 approve (LGAP) and Release for Update (RLUP) personnel transactions in FPPS
• Verify mass updates for accuracy after release in FPPS
• Remain current on applicable laws, rules, regulations, procedures, and decisions from OPM, DOI Interior Business Center (IBC) and NASA pertaining to personnel action processing
• Contact Center Human Resources Offices, Human Resources Business Partners, internal NSSC program areas, and/or DOI/IBC to obtain clarification when processing transactional data in FPPS
• Monitor the Potential LWOP/Within Grade Increase (WIGI) Weeks Problems Report, WIGI/Rating Report, NTE Reports and the FPPS Data Validation Report or others as deemed necessary for updates to personnel actions and, if necessary, correct data within FPPS
• Contact the NSSC CS HR Specialists on new, unusual, and/or complex issues requiring interpretation of federal and Agency policies or practices
• Elevate complex personnel actions to NSSC CS HR Specialists for review within FPPS
• Inform CS of any changes in SP personnel and/or work processes that may impact the processing of personnel actions, e.g., Agency Designated POCs
• Recommend and suggest changes to FPPS, reporting and/or ServiceNow to improve efficiency
• Support system updates and releases
• Assist NASA employees with technical and general questions related to PAR Team.
• Process personnel actions, for Senior Executive Service (SES), Scientific (ST), Senior Level (SL) and Schedule C, in FPPS.
• Complete required updates in the ESCS system to document the changes to the employee’s personnel record.
• Review SES Career Reserved certified and non-certified appointments
• Review Non-Career, SES Limited Term, Schedule C political, and provisional appointments
• Review ST/SL temporary promotions, permanent appointments, extensions, and conversions
• Review changes to position description number, title, salaries of SES, ST, and SL; and Separations of SES, ST, SL, and Schedule C political appointees.
• Perform other duties as assigned.

Requirements:

• 8+ years of related experience
• Mid-level knowledge and experience in human resources practices and principles, specific to the maintenance of official employee and performance records; and the processing of HR personnel transactions which produce updated Federal Personnel and Payroll System (FPPS) and Executive and Schedule C System (ESCS) records
• Experience applying advanced knowledge of concepts, processes, practices, and procedures for processing Federal personnel actions and maintaining Federal employee and performance records
• Advanced skills in using the systems that support Federal personnel action processing and eOPF custodian functions
• Proficient working in a dynamic, collaborative environment that may be remote and onsite depending on Government Customer needs.
• Ability to work successfully on a team and independently, as well as multitask.
• Strong written and oral communications skills.
• Proficient MS Word, Excel, and Outlook skills.
• Must be in the local commuting area near Stennis, MS

Education:

• High School Diploma is required.

Security Requirement:

• Ability to obtain a Public Trust

Office Location and Travel:

• Remote
• Stennis Space Center, Mississippi
• None

Our Equal Employment Opportunity Policy

Title: Faculty Research Assistant: Aquaculture Research

Location: USA-Washington

Position Details

Position Information

DepartmentCoop Inst Marine Ecosyst (RDR)

Position TitleFaculty Research Assistant

Job TitleFaculty Research Assistant: Aquaculture Research

Appointment TypeAcademic Faculty

Job LocationWashington

Benefits EligibleFull-Time, benefits eligible

Remote or Hybrid option?Yes

Job Summary

The Cooperative Institute for Marine Ecosystem and Resources Studies (CIMERS) invites applications for a full-time (1.00 FTE), 12-month, fixed-term, Faculty Research Assistant: Aquaculture Research position. Reappointment is at the discretion of the Director. This position is located in Port Orchard, Washington.

This position will work for CIMERS and be co-located at the NOAA Northwest Fisheries Science Center’s Manchester Research Station in Port Orchard, Washington at the direction of NOAA and OSU research leads.

This position is charged with successfully managing day-to-day technical processes to support the operations of the lab, calibration of equipment, husbandry of research animals, and generating, administering, and testing vaccine strategies, feed diets, and disease susceptibility/resistance in aquaculture research. The position is also responsible for documenting research trials, filing reports, and frequent communication with lead PIs.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 cultural resource centers that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

2025 Best Place for Working Parents® Designation!

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% Provide Laboratory and Research Assistance

40% Responsible for maintaining healthy fish, and life support systems for research purposes

10% Supports critical lab research and operations

What You Will Need

• Bachelor’s degree from an accredited college in Marine Sciences.
• Course work in aquaculture.
• Experience in working with diseases that affect aquatic species.
• Experience in fish husbandry practices of aquatic species, and knowledge of water quality issues that may affect aquatic species.
• Ability to foster an inclusive research environment and embrace all ideas, perspectives and backgrounds.
• Ability to secure authorization to work in a federal science facility.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess, and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

• Experience working with coldwater marine species such as sablefish (black cod).
• Experience conducting fish vaccine studies and sampling for disease or immunology research.
• Experience with statistical analysis of biological data.
• Knowledge and experience running laboratory assays (immunoassays, gene expression, ELISAs, gene expression, etc.) on blood or other tissues from aquatic animals.
• Course work in statistics and experience with statistical software such as R or MATLAB.
• Experience with conducting research in a NOAA aquaculture facility

Working Conditions / Work Schedule

90% Lab Setting

10% Office Setting

Pay MethodSalary

Pay Period1st through the last day of the month

Recommended Full-Time Salary Range$52,000 - $72,000

Link to Position Description

Posting Detail Information

Posting NumberP09637UF

Number of Vacancies1

Indicate how you intend to recruit for this searchCompetitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. A resume/CV; and

2. A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].

Title: Receptionist

Location: Alpharetta United States

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Part Time Receptionist

Location: College Station United States

Job type: Part-Time

Job Description:

As a Part-Time Receptionist, you are responsible for greeting all visitors, applicants and vendors entering the building and assisting them as necessary. You will be the main point of contact for our company phone line where you will screen and send calls to appropriate associates or departments.

Additionally, some responsibilities could include processing applicant paperwork, administering pre-employment assessments, assisting with data entry, and other various administrative projects, as needed.

All training will be provided. We are looking to hire someone who is outgoing and friendly, as well as professional and well-spoken.

Requirements

• Available Monday–Friday, minimum 3 days and 20 hours/week between 8 a.m.–5 p.m., with shifts on at least 3 days each week including the 12–2 p.m. time frame

• Customer service experience, preferred

• Ability to work independently

• Detail-oriented and organized

• Ability to multi-task and prioritize

Title: Library Assistant - Antrim

Location: Antrim United Kingdom

**Job Description:**​​​​​​​

Job Opportunity: Part-Time Library Assistant - Antrim

We are currently recruiting for a temporary part-time Library Assistant on behalf of our public sector client based in Antrim . This is a fantastic opportunity to gain experience within a respected public body. Immediate start

Working Hours;

Thursday: 10am- 5pm

Friday 10am - 5pm

Saturday 10am- 5pm

Pay Rates:

• Standard hourly rate: £13.63
• Saturday rate: £20.45

Key Responsibilities:

• Assist clients with queries using both print and electronic resources
• Register new clients and explain library services, rules, and regulations
• Deliver services that support the learning, information, leisure, and cultural needs of the local community
• Assist with the routine delivery of the programme of promotional activities to include school class visits, story time, user education events, special initiatives etc.

Essential Criteria:

• Minimum of 5 GCSEs including English Language and Maths (Grade C or equivalent)
• At least 1 year's experience providing face-to-face service to the public
• Experience working with young children and elderly people
• Proficient in using ICT to access, select, and use information

The Recruitment Co. is a corporate member of the Recruitment and Employers Confederation and operates as an Employment Business for the recruitment of temporary vacancies.

RecCoLisburn

Title: Postal Clerk

Location: Saskatchewan’s Canada

Job Description:

The Ministry of SaskBuilds and Procurement, Mail, Records and Telecommunications Branch or a Permanent Part-Time Postal Clerk located in Regina. The hours for this position are 8am-12pm, 1pm-4pm Monday-Friday with one day off every two weeks, as well as providing backup to the current Postal Clerks and Postal Chauffeurs for vacation coverage and sick leave coverage. The hours worked for coverage vary depending on the position needed to be covered.

This position is responsible for processing a large volume of incoming and outgoing mail for a client base. Duties of this position include sorting, metering, and handling of letters, packages, and boxes. You will read, understand, memorize, and recall various pieces of information, such as codes, locations, etc. in order to sort and meter mail quickly and accurately. You will perform routine maintenance and operation of postage meter equipment, including changing ink cartridges and filling water wells. You will give information on postal rates and regulations. You will be required to lift and carry mail bags, boxes and parcels and perform related duties as assigned.

Driving within the town is required for delivery and pickup of mail to various provincial government and affiliated offices. The successful candidate must have a good driving record, including a current and valid driver's license as daily driving within the town is required. You must also have a thorough knowledge of the rules to safely operate a motor vehicle.

The successful candidate must be able to lift and carry heavy articles repeatedly, on a daily basis. This position requires standing for long periods of time, repetitive motion (wrist), some exposure to noise from machinery, exposure to dust, and handling of hazardous materials (i.e. medical specimens).

The successful candidate will be flexible to successfully adapt to changing work environments, processes, and workloads. He or she will also be creative and a team player to cooperatively discover and implement solutions to challenges that arise. The knowledge, skills, and abilities required for this position are typically obtained through a combination of education and/or related experience.

Title: Sr. Credit & Collections Analyst

Location: Saint Louis United States

Category:

Accounting/Finance

Department:

710 - Accounting/Finance

Type:

Regular Full-Time

Job Description:

Overview

Responsible for enforcing credit policies all collection activity associated with an assigned portfolio of accounts. Accurately complete daily, weekly & monthly activities to meet performance objectives set by management. Develop solid relationships with key internal contacts and external customers through an ongoing written and verbal dialog.

Responsibilities

• Provides quality internal and external customer service surrounding the Company values.
• Assess credit risk for new customers daily and existing customers semi-annually using automated processes per stated schedules.
• Prepare balance sheet reconciliations for allowance accounts.
• Participate in various department projects to drive quality improvements, processes, and initiatives.
• Prepare reports and analyses for management including cash receipts forecast.
• Independently prioritize and execute daily collection activities; contact customers for payment via telephone and email, document and maintain timely collection notes in the collection tool and establish appropriate follow-up.
• Perform root cause analysis to resolve customer disputes, billing issues, deductions and propose process enhancements to avoid future issues.
• Contact delinquent customers by phone and email.
• Prepare customer account reconciliations.
• Evaluate customer payment trends and recommend accounts for escalated collection efforts.
• Negotiate terms for settlements and payment plans for management approval.
• Establish and maintain effective, cooperative and collaborative working relationships with colleagues, customers and cross-functional teams.
• Provide ad-hoc reporting, as requested.
• Other duties as assigned.

Qualifications

• Ability to work on multiple projects simultaneously.
• Ability to work both independently and with others.
• Ability to operate in a fast moving, team-oriented, collaborative environment with tight deadlines.
• Proficient in use of financial, accounting, and collection systems
• Effectively communicate both verbally and in writing across all levels of the organization.
• Establish and maintain effective, cooperative, and collaborative working relationships with colleagues, customers, and cross-functional teams.
• Excellent time-management, organization, prioritization, and problem-solving skills.
• Detail oriented with high degree of accuracy.

Preferred Experience

• 3 - 5 years Credit & Collection experience in a high-volume B2B service industry environment.
• College graduate with Bachelor's or Master's degree in Business Administration, Accounting, or Finance preferred or equivalent experience.
• Prior experience particularly in the data center or other technology services industry.
• Basic understanding of financial statements, customer contracts and collection processes.
• Experience creating Excel formulas (including xlookups, vlookups) and pivot tables.

Working Conditions

• Hybrid

Pay TransparencyTierPoint is committed to practices that promote pay equity and transparency. We provide a compensation range for roles that may be hired in locations with pay transparency law requirements. It's important to note the pay range may be narrower than displayed, as various factors are used to determine the offered compensation package including skill set, level of experience, geographic locations, and other relevant factors- i.e. budgetary requirements.

Pay Range $54,000.00 - $83,829.12

#LI-CG1

#LI-Hybrid

Title: Adjunct PE/Health Teacher (OH, TN, AR, PA)

Location: Home-based United States

Job Category: Teaching

Requisition Number: ADJUN017231

Part-Time

• Remote

Job Description:

Company Summary

At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always reexamining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology—and each other to surpass these boundaries—we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.

Pearson Virtual Schools' K-12 group provides high-quality, highly accountable online education solutions to schools, school districts and students in grades K-12. It serves families and schools with a variety of digital learning and online school solutions including Connections Academy, International Connections Academy, and Pearson Connexus. In 2017, it delivered online learning to over 400,000 students in the U.S. and 48 countries. The group, formerly known as Connections Education, is based in Columbia, Maryland and has been named a “Top Workplace” by the Baltimore Sun for three consecutive years and a “Best Place to Work” by Baltimore magazine. Recognized for its outstanding curriculum, high-quality teachers and leadership, Pearson Virtual Schools is committed to expanding quality education through technology, and helping students achieve both academic and personal success.

Position Summary

Our state certified virtual teachers manage online instructional programs for students around the country and across the globe. Teachers communicate regularly with students to ensure that each student successfully completes their instructional program. This is a work from home position. Compensation will be based on the specific course workload and number of enrolled students. Adjunct teachers are not provided with computer equipment but must have a reliable Internet connection.

Primary Responsibilities:

The PE/Health Adjunct Teacher will be responsible for the successful completion of the following tasks:

• Support the instructional program with synchronous and asynchronous web conferencing sessions using Adobe® Connect™;
• Complete all grading by providing prompt, high-quality, personalized feedback on assignments;
• Communicate with students, and other teachers on a regular basis to update pacing plans/schedules for students as required;
• Use data to monitor successful completion of assignments and facilitate appropriate interactions with students that encourage consistent interaction with the course(s);
• Review curriculum and determine course modifications that will promote student achievement for those requiring accommodations through IEPs or 504 plans;
• Consult with team members and administrators to develop alternate enrichment activities and lesson modifications to increase student understanding and promote success for struggling or at-risk students through differentiation;
• Develop a general knowledge of the curriculum and a detailed knowledge of the courses for which you are responsible;
• Communicate regularly with students, using  phone, Chat and our WebMail system;
• Adhere to all policies regarding protecting students' well-being and personal information, including following FERPA and Copyright & Fair Use laws;
• Keep student performance and information up-to-date by grading assessments in a timely manner, and logging all student and parent contacts;
• Utilize a variety of communication tools in the online environment to effectively build relationships and promote student success with students, teachers, colleagues, and other stakeholders;
• Foster community and use a welcoming, warm online voice that is inviting and supportive towards students and families;
• Other duties as assigned.

Pearson Virtual Schools is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide to our employees the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to privacy of records, technology standards, equipment standards and expectations.  

The following equipment will need to be provided by you, as a part-time employee:

• Computer (mouse, keyboard, webcam, microphone/speakers and/or headset), reliable high speed internet,  and phone
• You must be able to adhere to our Connectivity Requirements.

Requirements

• Any valid PE/Health Teaching Certification in any of the following: OH, TN, AR, PA.

• Bachelor's degree

• Must have completed traditional teacher preparation program (not alternative certification) at an accredited college or university

• Ability to obtain certification in other states as requested

• Log in daily to ensure emails, WebMail messages, and phone calls are returned within 24 hours

• Provide feedback to students in a timely manner and grade assessments within the required timeframe

• Attend check-in meetings with your supervisor twice per month (or as scheduled)

• Adjunct teachers can expect to work up to 20 hours per week, including regular office hours (minimum of 3 hours per week), grading assessments, and hosting synchronous online sessions for each course assigned

• Adherence to expectations for Adjunct Teachers, as directed

• Ability to work some occasional evening hours, as needed, to support some families

• Must be able to use a personal electronic device and an email address for two-step authentication

Capabilities:

• Demonstrated ability to work well in fast-paced environment that requires significant flexibility, effective prioritization of tasks, self-direction, and creativity
• Understanding of IEP/504 plans and how they can be implemented in a virtual setting
• Strong technology skills (proficiency with Microsoft Office programs or Google Apps is preferred)
• Excellent verbal and written communication skills
• Excellent attention to detail and strong time management and organizational skills
• Customer focused approach and commitment to student achievement
• Able to adhere to Connectivity Requirements

Note: The anticipated starting salary for Colorado-based iniduals expressing interest in this position begins at $900 per year. Adjunct Teaching position will not be eligible for benefits. 

Equal Opportunity Employer

Administrative Assistant Sr N

locations

Remote, USA

time type

Full time

job requisition id

JR63553

FTE: 1.0, Shift: Day, Schedule: Day

Position Summary

The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information. A broad range of responsibilities generally include maintaining work schedules; arranging for conference attendance and travel needs; organizing meetings; composing and or editing memos; preparing meeting materials; tracking and reporting on financial and operational metrics; creating spreadsheets and presentations; monitoring budgetary data; handling administrative requests and queries; interpreting departmental and/or corporate policies and procedures and coordinating special projects.

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course
• AA or BA degree preferred
• Minimum five (5) years of high level administrative assistant or secretarial experience
• Previous administrative assistant experience in a health care setting preferred

Our Values

As a MultiCare employee, we'll rely on you to reflect our core values of Respect, Integrity, Stewardship, Excellence, Collaboration and Kindness. Our values serve as our guiding principles and impact every aspect of our organization, including how we provide patient care and what we expect from each other.

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our employees
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state's largest community-based, locally governed health system
• Employee-centric: Named Forbes “America’s Best Employers by State” for several years running
• Technology: "Most Wired" health care system 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.58 - $35.36 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.

Credentialing Specialist

locations

Remote, USA

time type

Full time

job requisition id

JR64155

FTE: 1.0, Shift: Day, Schedule: Day

Position Summary

The Credentialing Specialist works in partnership with the CVO Manager/Medical Staff Office Manager and Inland Northwest (INW) Region Director to assist in the organization and implementation of various projects and programs. Work will be performed under minimal supervision within established policies and latitude for independent judgment.

Responsibilities

• Coordinates and performs all provider credentialing and re-credentialing services
• Analyze provider contracts, applications and other material for completeness
• Monitors credentialing documentation including current licensure, board certification and related functions
• Utilizes the PECOS and CAQH credentialing database, optimizing efficiency, and performs query, report and documentation generation
• Submits and retrieves National Practitioner Database reports in accordance with Health Care Quality Improvement Act
• Responds to inquiries from other healthcare organizations, interfaces with internal and external customers on day-to-day credentialing issues as they arise

Requirements

• High school diploma or GED
• Certified Provider Credentialing Specialist (CPCS) preferred
• Minimum three (3) years of experience with provider credentialing and/or healthcare contracting preferred
• Minimum three (3) years in an administrative role

Why MultiCare?

• Belonging: We work to create a true sense of belonging for all our employees
• Mission-driven: We are dedicated to our mission of partnering for healing and a healthy future and the patients and communities we serve
• Market leadership: Washington state's largest community-based, locally governed health system
• Employee-centric: Named Forbes “America’s Best Employers by State” for several years running
• Technology: "Most Wired" health care system 15 years in a row
• Leading research: MultiCare Institute for Research & Innovation, 40 years of ground-breaking, clinical and health services research in our communities
• Lifestyle: Live and work in the Pacific Northwest - offering breathtaking water, mountains and forest at every turn

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $58,510.00 - $84,219.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align.

Associate Operations Coordinator - 2nd or 3rd shift

 Eden Prairie, MN 55347

Employment Type: Contract

Category: Administrative, Clerical & Customer Service

Job Number: 28798

Pay Rate: 21.50

Job Description

Title: Associate Operations Coordinator

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About the Role

Job Description

• Execute operational tasks in compliance with company policies and standard operating procedures (SOPs), including providing shipment information, creating orders, activating shipments, building and assigning loads, scheduling appointments, tracking and tracing shipments, entering events, and invoicing.
• Monitor task boards and email accounts to respond promptly to customer and carrier requests.
• Document events accurately using SOPs and experience; follow escalation procedures when necessary.
• Ensure customer and carrier requests are fulfilled and escalate issues as needed.
• Validate and maintain accurate load data in systems according to company and customer standards.
• Perform other duties as assigned based on team or country-specific requirements.

Qualifications

• High school diploma or GED.
• Previous customer service experience.
• Ability to work evenings and/or weekends.

Preferred:

• Bachelor’s degree from an accredited college or university.
• Basic proficiency in Microsoft Office Suite.
• Customer service experience in a call center or similar environment.
• Strong communication, prioritization, and time management skills.
• Prior experience requiring attention to detail and accuracy.
• Commitment to a erse and inclusive work environment.