Accounts Receivable/Billing Coordinator: FT/Hybrid/Remote

Full-Time Regular hourly

Full-Time

Clerical

Lynchburg, VA, US

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Salary Range:$21.63 To $24.04 Hourly

Meriwether Godsey, a contract-dining food service company, is seeking an Accounts Receivable/Billing Coordinator (Full-time/Hybrid/Remote- Lynchburg, VA) experienced in all aspects of client billing, revenue collection, and recording processes, including periodic “board bills,” catering, and point-of-sale processes. Ability to manage billing functions, create invoices for submission, and resolve billing issues.

Our ideal candidate must live in the Lynchburg, VA, regional area 

What you will do: 

• Oversee the preparation of invoices and distribute them to clients in a manner consistent with client expectations.

• Maintain accounts receivable quality. Monitor and follow up on client accounts receivable balances, including preparation and forwarding of statements, troubleshooting, and responding to client queries.

• Work with MG location management on billing processes, including training and troubleshooting system issues. 

• Train the MG client location management in the billing process. 

• Assist in the posting of daily cash transactions.

• Support and assist in the annual client budgeting process.

• Maintain the accounting ERP system as it relates to the billing and collection cycle, including accounts receivable and payable. 

• Liaise with client contacts as appropriate in the execution of all responsibilities. 

• Support and backup accounts payable processes.

• Support general accounting functions as may be required. 

• Coordinate annual contract renewal and addenda update process. 

• Protect the company’s value by keeping information confidential as appropriate.

• Perform all duties in accordance with finance and accounting best practices

• Regular & Predictable Attendance

• Other duties, as assigned

What you will need: 

• Associate's degree in Accounting preferred or 3-5 years of experience in a similar field

• Proficient in MS Office and data entry; experienced with computerized accounting systems (i.e. Sage ERP).

• Comfortable with financial data and possesses sound problem-solving skills

• Demonstrated ability to work independently and possesses good organizational and prioritization skills

• Strong interpersonal skills and demonstrated ability to work collaboratively with others

• Internally motivated, ability to manage multiple tasks simultaneously, and prioritize to meet deadlines under pressure.

• Demonstrated ability to maintain high levels of confidentiality and discretion.

• Demonstrate good written and verbal communication skills and maintain composure under deadline pressures

What you will get:  

• Competitive Pay, Meals, Uniforms, and Benefits (Paid Time Off, Health, Dental, Vision, etc.)

Title: Program Assistant, STRIDES, Global Health Programs (GHP)

Location: United States, Washington DC Headquarters

Job Description:

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector Partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

PATH seeks a Program Assistant for the STRengthening Infectious Disease DEtection Systems (STRIDES) project. The global project will support and strengthen surveillance, detection and analytical capacity of infectious diseases across both human and animal health.

The Program Assistant will support the various administrative and operational components of the STRIDES project and will serve as a primary point of administrative contact for STRIDES project leadership.

Responsibilities:

Administrative Support

• Provide calendaring, travel, and meeting support for project staff.

• Coordinate and keep team calendars and meeting schedules up to date.

• Document minutes for a variety of meetings.

• Manage and assist in production and distribution of documents including reports, tables, graphics, and other materials using various software programs.

• Draft and proof correspondence and other professional documents such as agendas, meeting minutes, and presentations.

• Assist in completing various monthly, quarterly, annual reports or queries for STRIDES.

• Perform library and internet research as requested.

• Assist in preparations for high-level meetings, presentations, and conferences as requested, including invitation letters, event logistics, hotel negotiations, and billing reconciliations with accounts payable.

• Liaise with country staff to coordinate on-site logistics for meetings, workshops, and other events.

• Maintain team distribution lists and SharePoint permissions to resources and documents.

• Maintain key program level aspects of the SharePoint site (including timelines and other team documents such as org charts and tracker documents) that address program leadership priorities.

Operations Support

• Plan travel for STRIDES staff as needed—sourcing hotels, serving as liaison with the PATH travel team and travel agency, managing passport and visa processing, processing pre and post travel paperwork, and ensuring adherence to travel policies.

• Prepare purchasing requests for supplies, consultancies, or professional services.

• Assist financial administrators with check requests, wire transfer requests, consultant and sub-award requisitions, budget reports, and tracking of sub-awardee payments, contracts, and amendments.

• Generate reports from financial reporting systems, other organizational databases and tracking systems, and provide routine updates to various teams as needed.

• Maintain electronic files and file share structure for the project team.

Required skills and experience:

• Bachelor’s degree and a minimum of 2 years of relevant administrative experience in a professional setting or a combination of education and experience.

• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.

• Excellent attention to detail and results focus while able to adapt to changing priorities.

• Excellent and demonstrable organization, communication, interpersonal, and writing skills.

• Strong research, proofreading, and editing skills.

• Flexibility to manage changing priorities.

• Quantitative skills, including budgeting and spreadsheet skills.

• Ability to manage multiple activities, deadlines, and priorities and work independently.

• Ability to think creatively to help organize information, manage workflows, and improve systems and processes.

• Strong command of MS Office suite, especially Outlook, Word and Excel.

• Working knowledge of SharePoint preferred.

• French and/or Spanish language skills desirable.

We offer our employees a competitive salary and generous benefits. For candidates based in the U.S., the annual salary range for this position is $50,000-$60,000. The final salary is based on a variety of objective factors. PATH provides a comprehensive benefit package that includes 15 vacation, 11 holiday, 2 personal, and 12 sick days per year; medical and dental plans; life insurance; and disability and retirement benefits. For more details click here.

Hybrid Work

Title: Commercial Assistant Accountant- 12 months FTC

Location: Remote (United Kingdom)

Department: Finance, Operations & Legal

Job Description:

Role Summary

The Commercial Assistant Accountant plays a critical role in ensuring accurate financial management and operational efficiency across projects. This position is responsible for maintaining compliance with company policies and accounting standards, supporting revenue recognition, and managing billing processes. By collaborating closely with Project Managers and the Credit Control team, the role ensures timely financial reporting, effective cost control, and smooth client interactions, contributing to the overall success of marketing campaigns and project delivery.

This is a maternity cover role, for 12 months, to start ASAP.

Key Responsibilities

• Accurately set up projects in NetSuite using the Statement of Work (SOW) and Salesforce data.
• Create and review sales orders, ensuring full alignment between project details, billing information, and financial data.
• Establish and maintain revenue recognition schedules in compliance with company policy and accounting standards.
• Ensure client billing schedules are correctly implemented and adhered to.
• Manage revenue transfers and allocations for marketing campaigns.
• Reconcile project-related accounts, including travel funds and deferred revenue.
• Review and approve project purchase orders (POs) and associated expenses, ensuring compliance with budgets and approvals.
• Collaborate regularly with Project Managers to monitor financial performance and promptly resolve discrepancies.
• Support the Credit Control function with client collections and queries****.****

What you will offer:

• Strong understanding of financial processes, including revenue recognition and billing compliance.
• Proficiency in ERP systems (preferably NetSuite) and CRM tools such as Salesforce.
• Excellent attention to detail and accuracy in managing financial data and project setups.
• Ability to interpret and apply company policies and accounting standards effectively.
• Strong analytical and problem-solving skills to resolve discrepancies promptly.
• Effective communication and collaboration skills to work closely with Project Managers and cross-functional teams.
• Organizational skills to manage multiple tasks and deadlines in a fast-paced environment.
• Proactive approach to supporting credit control and client queries.
• Commitment to maintaining high standards of financial integrity and compliance.

What’s on offer: 

• 35 hours of work per week 
• Generous Holiday package + National bank holidays 
• Opportunity to join a growing business with lots of opportunities to influence. 
• 100% Remote working available.  
• Temporary International Remote Working Opportunities 
• Life assurance scheme 
• Employee referral scheme 
• A tailored training and induction plan - we want you to succeed! 
• Regular recognition rewards - be recognised and rewarded for day-to-day actions where you go above and beyond, and consistently deliver 
• Volunteering days 
• The opportunity to work within a globally erse team 
• The opportunity to learn new skills in an ever-changing and adaptable business

Title: Member Support Specialist - Bilingual, Spanish (12pm - 9pm PST shift)

Location: Remote (United States)

Department: Member Support

Employment Type: Full time

Job Description:

About the Role

We are looking for a stellar Member Support Specialist who will support our Brightline members with signing up, scheduling, billing and any other administrative help they need. You will be joining a small, but mighty team at the cusp of an exciting growth phase, and be integral in helping us provide great support to every member who accesses our services. Key responsibilities of this role include:

• Conducting first phone calls with new members to assess fit for Brightline services

• Scheduling appointments for members

• Ensuring member paperwork has been completed

• Supporting Providers with a variety of administrative tasks

• Answering all admin-related questions between sessions

• Conducting eligibility checks, filing claims, and collecting member payment

• Keeping our internal software tool for the Member Support team ultra-organized

• Identifying ways to delight our members, ease the workday for our clinical team, and overall improve our operational processes as we scale

• Providing support to Brightline members in both English and Spanish

• Ability to work the 12 pm - 9 pm PST shift

This position is 100% remote. The target hourly range for this position is $21-$27 + lang premium. Inidual pay may vary from the target range and is determined by a number of factors including certifications, experience, location, internal pay equity, and other relevant business considerations.

About You

You will thrive at Brightline if you have:

• A passion for our mission to redefine behavioral health for children and their families.

• A desire to create a one-of-a-kind member experience and a background in providing excellent customer service.

• Ability to effectively communicate with Spanish-speaking members and provide support in both English and Spanish.

• The drive to be part of building something new - to work hard, to be your best self and to change the lives of our families.

• Comfort with a wide variety of technology including email, EHR, scheduling tools and more. Most of our systems are designed with you in mind, so you’ll thrive if you can learn them quickly and provide feedback on how to make them better.

• Excellent communication skills (written and verbal) and organization skills.

• Ability to revel in the details and commitment to following through on all tasks, simple and complex.

• Previous experience managing a medical office and/or familiarity with insurance billing are a bonus.

Total Rewards

• Comprehensive Insurance: Medical, Dental, Vision, Life

• Time Off: Holidays, PTO, Sick Days, Parental Leave

• Stipends/Reimbursements: Learning and Development, Health & Wellness, Home Office

• Financial Wellness: 401k 

• Community & Perks: Remote First Workforce, Collaborative culture

This position is 100% remote. The target range for this position is $21-29/hour. Inidual pay may vary from the target range and is determined by a number of factors including certifications, experience, location, internal pay equity, and other relevant business considerations.

Our Commitment to Building a Diverse, Equitable, and Inclusive Workforce

At Brightline, we believe that Diversity, Equity, Inclusion, and Belonging are essential to the foundation that we build our mission upon.  We are compelled to build a future where all families can access inclusive, high-quality care. We are committed to creating an environment that encourages our employees to show up authentically, reach their highest potential, and have an equal opportunity to thrive. We are committed to systematically evaluating and improving our inherent beliefs, observed behaviors, structures, and systems. We are committed to ensuring that every employee, candidate, client, and family we serve is valued and respected.

About Brightline

Brightline is on a mission to build a bright future for every child, bringing extraordinary behavioral health care to children and families. 

We’re in the middle of a behavioral health crisis that we can’t ignore—especially not when it comes to our children. 1 in every 5 children has a behavioral health condition, yet up to 80% still get little or no help. Far too many families face insurmountable barriers when their child really needs help, and parents are too often left feeling alone and without the support they need. We can do so much better. That’s why we’re here! 

Brightline is convening a team of leading clinicians, technologists, business leaders, and creative thinkers to completely transform what behavioral health care looks like. Together, we’re building exceptional technology and real-world care to bring a warm, supportive, and goal-oriented experience to families. And we’re all here to help children and families thrive.

Title: Customer Service Office Coordinator Part-time

Location: Ogden United States

Job Description:

Requisition Number: H00684P

Position Category: Hourly/Work Study

Campus LocationWeber State University - Ogden, UT

Hours per week

Months per year

Alternate work schedule

Pay Grade

Salary

Hourly Pay Rate$ 11.75- $12.00 DOE

FLSA

Job Summary/Basic Function

Inidual will assist customers in the Wildcat store in a variety of the day-to-day office and clerical tasks.

Required Qualifications

High School Diploma

Preferred Qualifications

Must be punctual and reliable. Friendly and customer service oriented.

Associates in business administration or work equivalent is a plus.

Knowledge of MS Office and office equipment.

Must be able to work at least 20 hours per week, including evenings and some weekends.

Must be able to lift up to 50 lbs

Posting Detail Information

Due to the Affordable Care Act (ACA), iniduals who have worked in a salaried capacity for Weber State University are ineligible to be hired as an hourly or adjunct employee at Weber State for six months.

Physical Activity of this positionBending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Moving about on hands and knees or hands and feet. , Extending hand(s) and arm(s) in any direction., Standing. Particularly for sustained periods of time. , Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this positionMedium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Visual Acuity Requirements including color, depth perception and field of vision.Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position.None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Title: Administrative Assistant (ART)

Location: Virtual (California)

Full time

Job Description:

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

The firm is seeking a motivated administrative professional to join our Administrative Resource Team (ART) providing core administrative support to legal departments throughout the firm. The ART serves as a central support hub for attorneys, legal professionals, and executive assistants delivering a broad range of administrative support services requiring a candidate with strong customer service, administrative, and organizational skills.

Job Responsibilities

• Utilizing a centralized data base, retrieve assignments from legal professionals and perform tasks as requested; update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
• Time-entry support 
• Prepare and submit business expense reports
• Travel arrangements (Coordinating with internal travel agency)
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
• Confirm status of vendor payments
• Provide file management assistance utilizing firm document management system (Netdocs)
• Create, revise and edit documents using MS suite and PDF programs
• General research (non-legal) ​
• Consistently deliver exceptional customer service to internal clients
• Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
• Navigation assistance for new attorneys regarding resources and contacts within the firm
• Additional practice-specific support services as needed

Knowledge, Skills, and Abilities 

• Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
• Ability to effectively prioritize multiple tasks, and produce accurate work product in a fast-paced, deadline-oriented environment
• Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
• Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
• Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
• Must be a self-starter who can work independently with minimal supervision
• Ability to establish and maintain effective working relationships and collaborate well in a team setting
• Flexible attitude and the ability to deal well with changing assignments and priorities
• Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency
• Proactive in seeking innovative ways to help others and the ART program

Qualifications

• High school diploma required; bachelor’s degree preferred
• 3+ years of previous administrative support experience in a law firm or professional services environment preferred
• Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel) PDF programs, and the ability to learn new software applications quickly
• Proficient in NetDocuments or similar document management system

The primary location for this job posting is in Virtual (California). The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $34.31 - $46.42 per hour.

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).

Title: Specialty Care Nurse Practitioner - Cardiology

Location: Waltham Massachusetts

Job Description

A bit more about this role: 

This position represents an amazing opportunity for an experienced nurse practitioner (APRN)  with a big heart and entrepreneurial spirit with extensive clinical experience offering care for cardiology patients.  Your primary focus will be delivering world class virtual first cardiology care to our members in the Devoted Medical Heart Center.

In this role you will be working in a next generation virtual heart clinic that dramatically expands access to care for America's most vulnerable seniors.  The clinic focuses on providing highly accessible, high quality care for members with general cardiology conditions. As part of the clinic you will also provide dedicated clinical services during part of your clinical time to our heart failure clinic which is a highly tailored, specialty center focused on providing best in class heart failure management including optimizing guideline directed medical therapy, providing health coaching, and managing volume overload. 

You will be a key member of our interprofessional team. On a day-to-day basis you will work closely with heart failure RNs who are assigned as clinical guides for each patient in the heart failure clinic. You will also work closely with an interdisciplinary team including physicians, pharmacists, social workers and medical assistants.

You will utilize and help improve our home-grown technology and electronic health information platform to carry out virtual visits. 

Responsibilities will include:

• Conduct  focused and thorough assessments of patients with general cardiology and heart failure needs through virtual consultations including ordering diagnostics as needed, interpreting labs and imaging data, and developing a treatment plan in collaboration with the specialty care clinic team.  We expect that 80-90% of your time will be performing virtual visits. 

• Formulate accurate diagnoses and develop inidualized treatment plans for patients with heart failure and general cardiology clinical conditions, including medication management, volume monitoring and management,  and lifestyle modifications.

• Initiate, titrate, and manage guideline-directed medical therapies (GDMT) for a erse group of  members with heart failure.

• Provide proactive management of heart failure and comorbid conditions, and address potential barriers to optimal care to mitigate the risks of heart failure exacerbation and hospitalizations.

• Assess and intervene in weight fluctuations and acute volume overload management of patients who are enrolled in the clinic. 

• Assess, diagnose, and manage the range of general cardiology conditions that are suitable for virtual care including stable coronary artery disease, hypertension, hyperlipidemia, stable atrial arrhythmias, peripheral arterial disease and chronic venous disease. You will be ordering in-home diagnostics including echocardiograms, EKGs, and Holters and working with community cardiology practices for other diagnostics including stress testing and advanced cardiac imaging. 

• Collaborate closely with other members of the care team including PCPs, cardiologists and other Devoted team members including pharmacy, clinical nursing, social work, as  well as interfacing with family members and caregivers to coordinate  holistic care for the member, to ensure continuity of care and deliver a collaborative care plan.

• Serve as the clinical advisor and provide clinical escalation support for the speciality clinic staff and other teams during business hours.

• Utilize our home grown electronic health information system for visits while also providing feedback on how to improve the interface. 

• Maintain accurate and up-to-date patient medical records, ensuring compliance with relevant legal and ethical guidelines.

• Participate in quality improvement initiatives  and ongoing professional development to stay current on best practices and advancements in cardiovascular care.

• Adhere to all relevant laws, regulations, and industry standards, including patient privacy and telehealth regulations.

Attributes to success:

• You are experienced working on an interprofessional team and enjoy team-based care.

• You have great clinical and non-clinical judgment.

• You are thorough and take the time to address the needs of your patients. 

• You are deeply empathetic and humanistic, and want to go the last mile for your patients.

• You enjoy a fast-paced, high-energy, organization. Agility and collaboration are key as we will change and improve quickly. 

• You welcome learning and using new technologies that are being developed in parallel. You thrive on knowing your work can help make these technologies better for you and your patients.

• You learn from every experience and are not afraid to fail - that's how you're wired.

• Finally and most importantly, you have a passion for making healthcare better, solving complex problems, and supporting the delivery of healthcare that we would want for our own family members.

Desired skills and experience:

• APRN with 5 or more years working in outpatient or inpatient cardiology clinical practice. 

• Experience performing visits over telehealth video platforms. 

• An understanding of managed care is a plus, including how to appropriately assess STARS/HEDIS measures, code clinical comorbidities, and identify clinical care gaps. 

• A strong desire to continue practicing clinical nursing and performing virtual visits - you believe in the mission of bringing care to where the patient lives. 

• Extra interest in bilingual Spanish or Haitian Creole speakers or strong cultural competencies across a range of cultures.

• Multi-state licensure is required in addition to a willingness to obtain, and maintain additional licensure as requested.

Licensure and Certification:

• An active and clear RN and APRN license in the state of Ohio as well as APRN certification is required at time of hire and must be maintained while employed at Devoted Medical.

• Cardiovascular Nurse Practitioner Certification is a plus.

• Active BLS is required at time of hire and must be maintained while employed at Devoted Medical.

Salary Range:  $120K-155K base range plus performance based bonus paid out quarterly or annually ($10K-$20K) for a total comp range of $130K-170K

Employer-sponsored health insurance and dental and vision plan with low or no premium

#LI-REMOTE

The pay range listed for this position is the range the organization reasonably and in good faith expects to pay for this position at the time of the posting. Once the interview process begins, your talent partner will provide additional information on the compensation for the role, along with additional information on our total rewards package. The actual base salary offered will depend on a variety of factors, including the qualifications of the inidual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Our Total Rewards package includes:

• Employer sponsored health, dental and vision plan with low or no premium

• Generous paid time off

• $100 monthly mobile or internet stipend

• Stock options for all employees

• Bonus eligibility for all roles excluding Director and above; Commission eligibility for Sales roles

• Parental leave program

• 401K program

• And more....

*Our total rewards package is for full time employees only. Intern and Contract positions are not eligible.

Healthcare equality is at the center of Devoted’s mission to treat our members like family.  We are committed to a erse and vibrant workforce. 

At Devoted Health, we’re on a mission to dramatically improve the health and well-being of older Americans by caring for every person like family. That’s why we’re gathering smart, erse, and big-hearted people to create a new kind of all-in-one healthcare company — one that combines compassion, health insurance, clinical care, service, and technology**-**to deliver a complete and integrated healthcare solution that delivers high quality care that everyone would want for someone they love. Founded in 2017, we've grown fast and now serve members across the United States.  And we've just started. So join us on this mission!

Devoted is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We value ersity and collaboration. Iniduals are respected for their skills, experience, and unique perspectives. This commitment is embodied in Devoted’s Code of Conduct, our company values and the way we do business.

As an Equal Opportunity Employer, the Company does not discriminate on the basis of race, color, religion, sex, pregnancy status, marital status, national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Executive Admin

Cupertino, CA

Placement Type:

Temporary

Salary:

$48.36-53.73 Hourly

up to $53.73/hr

Executive Admin – Calendar Support + Team Support

• Location: Cupertino, CA 
• Schedule: In-Office T/W/Th; Remote M/F
• Pay Comments:  W2, weekly pay, benefits, 401k w/ match
•  Background screening required

Required tasks

• Provide strategic executive support for up to 2 leaders with demanding schedules and high impact and globally visible interactions; this includes high touch calendar management with dynamic monitoring and strategic planning, meeting coordination, travel support, and liaising with senior internal and external guests
• Serve as a central point of contact for building operational needs; this can include supporting process development, hardware and supply management, distributing team comms, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits.
• Exhibits a high degree of flexibility, strategic thinking, and strong problem-solving skills to effectively navigate support needs
• Support peer admin contractors
• Plan and execute team offsites and events
• Build strong working relationships with leaders and their teams
• Collaborate with globally distributed admin and functional teams
• Be onsite at our office at least 3 days per week and up to 5 days per week depending on business need

Recommended qualifications

• Minimum of 5+ years of executive administrative assistant experience supporting VP-level or above, technology industry preferred
• Experience managing highly complex calendars, with the ability to foresee and resolve scheduling conflicts proactively
• Experience planning, managing, and executing large events
• Outstanding written and verbal communication skills
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Proficiency in Calendar and Numbers
• AA or BS degree preferred

Executive Admin III

Hybrid in San Diego

Placement Type: Temporary

Salary: $40.30-44.78 Hourly

W2

Admin Contractor – Calendar Support + Site Coordinator

Required tasks

• Provide administrative assistant support for up to 2 leaders; this includes calendar management, meeting coordination, and travel scheduling
• Serve as a central point of contact for building operational needs; this includes hardware and supplies management, partnering with facilities and onsite teams to maintain functional workspaces, and supporting space management with seating assignments and audits
• Plan and execute team offsites and events
• Build strong working relationships with leaders and their teams
• Collaborate with globally distributed admin and functional teams

​Recommended qualifications

• Minimum 3+ years of administrative assistant experience supporting leaders at Director-level and above, technology industry preferred
• Demonstrated discretion and sound judgment when handling confidential and sensitive information
• Ability to remain calm and focused under pressure, with flexibility to adjust priorities on short notice
• Proficiency in Calendar and Numbers
• Outstanding written and verbal communication skills

Inventory Analyst

• Works From Home, Charlotte, NC
• Employees can work_remotely_
• Full-time
• Department: Finance, Technology and Operations

Job Description

We are currently looking for an Inventory Analyst to join our growing Administrative Services Team! In this role, you will report directly to the Manager, Supply Chain. You will be a visible member of the Supply Chain team executing daily tactical business processes to support functional inventory planning areas and strategic objectives covered under the Supply Chain charter. The ideal candidate will strive to provide an outstanding level of service to all internal customer groups and proactively seek out opportunities to improve existing business operations. Come help us build the best and fastest fiber-optic network in America!

As Inventory Analyst your duties will include:

• Execute daily systems operations and maintenance as assigned to support the flow of inventory movements
• Monitor stock levels and implement corrective actions consistent with department strategy
• Generate forecasts within the larger scope of a collaborative demand planning process
• Conduct ad hoc analysis of escalated business scenarios and critical SKUs
• Establish and maintain tactical reporting for pertinent business objectives
• Provide service and support to decentralized operations team members

Qualifications

WHAT IT TAKES TO CATCH OUR EYE:

• Bachelor’s Degree in Business Administration or related field
• 2+ years of Supply Planning, Deployment  Planning, Inventory/Replenishment Planning, or Production Planning experience
• Proficiency in Microsoft Excel (Pivot tables, VLOOKUP, Macros)
• Strong business acumen and excellent written and oral communication skills
• Experience working with large and complex data sets to drive business decisions
• Track record of delivering results and an ability to operate in both a long term strategic as well as short term tactical scope in a high-energy, fast-paced environment
• Fluent understanding of MRP principles and experience leveraging tools, processes, and data to drive optimal business results
• Must be highly organized and possess strong data extraction and analytical capabilities with excellent written and verbal communication skills
• Self-starter with the ability to manage competing priorities, driving both strategic and tactical activities in parallel
• Experience leading and influencing both internal and external teams in an ambiguous environment while maintaining a customer centric philosophy

BONUS POINTS FOR:

• Demand Planning/Forecasting Experience 
• SAP ECC or S4/Hana  
• Telecommunications industry experience 
• 4+ years of direct MRP experience  
• Proven ability to manage large and complicated projects with experience leading cross-functional projects and teams

We offer competitive compensation and comprehensive benefits.

Our benefits and paid time off programs reflect our underlying belief in promoting overall wellness through physical, emotional and financial health. Brightspeed offers a comprehensive benefit program, including competitive medical, dental, vision, and life insurance; an employee assistance program; a 401K plan with company match and a host of voluntary benefits.

Executive Administrative Assistant-Legal

locations

Chicago, Illinois

time type

Full time

job requisition id

19039464

What We'll Bring:

At TransUnion, we strive to build an environment where our associates are in the driver’s seat of their professional development, while having access to help along the way. We encourage everyone to pursue passions and take ownership of their careers. With the support of colleagues and mentors, our associates are given the tools needed to get where they want to go. Regardless of job titles, our associates have the opportunity to learn new things and be a leader every day.

Come be a part of our team – you’ll work with great people, pioneering products and cutting-edge technology.

The Administrative Assistant provides high level, proactive administrative and operational support to the Chief Risk & Compliance Officer, the SVP Litigation and Deputy General Counsel and senior leaders within Legal Risk & Compliance. This role is critical to the effectiveness of the function, enabling senior leaders to operate with focus, efficiency, and confidence in a fast paced, highly regulated environment.

What You'll Bring:

• 4 plus years of experience in administration- providing support to VP level executives or above

• Consistent desire to exceed expectations

• Quick adaptation and flexibility to changing priorities

• Ability to meet deadlines and work under pressure

• Exemplary interpersonal skills and ability to develop relationships with key stakeholders 

• Ability to handle sensitive and confidential information with discretion

• Strong organizational skills that reflect the ability to complete assignments accurately and prioritize multiple tasks seamlessly with excellent attention to detail

• Must have a working knowledge of the entire Microsoft® Suite programs (Word, PowerPoint, Excel, Teams)

• Drive, energy, and a sense of purpose for the role and supporting function

Impact You'll Make:

• Provide comprehensive administrative support to the Chief Risk & Compliance Officer and senior Legal Risk & Compliance leaders, ensuring seamless day‑to‑day operations.
• Manage complex, high‑priority, and time‑sensitive calendars, meetings, and logistics across multiple stakeholders and time zones.
• Coordinate and support multiple concurrent projects, balancing competing priorities with discretion, accuracy, and sound judgment.
• Serve as a key liaison between executives, internal partners, and cross‑functional teams, fostering strong working relationships across the organization.
• Anticipate executive needs by staying several steps ahead, proactively identifying issues, and proposing effective solutions.
• Ensure flawless execution of meetings, materials, and deliverables through exceptional attention to detail and follow‑through.
• As an Administrative Assistant to a Senior Vice President, you will develop your knowledge and understanding of the risk and compliance function and the litigation and enforcement support roles at Trans Union.
• The Administrative Assistant will develop a meaningful partnership with the team, and play an important role in assisting with multiple projects, collaborating with functional departments and managing the execution of meetings with high priority and urgency.
• This person will utilize their creative problem-solving skills, effective decision-making, and project planning/management abilities to maintain a realistic balance among multiple priorities.
• This role will act as a liaison between the executive and executives’ peers, leadership team and their senior management.
• This position has access to and regularly handles information of the most sensitive, highly confidential, and strategically critical nature, therefore complete discretion is necessary.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Benefits:

TransUnion provides flexible benefits including flexible time off for exempt associates, paid time off for non-exempt associates, up to 12 paid holidays per year, health benefits (including medical, dental, and vision plan options and health spending accounts), mental health support, disability benefits, up to 12 weeks of paid parental leave, adoption assistance, fertility planning coverage, legal benefits, long-term care insurance, commuter benefits, tuition reimbursement, charity gift matching, employee stock purchase plan, 401(k) retirement savings with employer match, and access to TransUnion’s Employee Resource Groups. Spousal, domestic partner, and other eligible dependent coverage is available on select health and welfare plans.

Pay Scale Information :

The pay range for this position is $23.17 - $33.65 per hour. *The pay range for this position reflects a reasonable estimate of the range of compensation for this job. At TransUnion, actual compensation is based on careful consideration of additional factors such as (but not limited to) an inidual’s education, training, work experience, job-related skill set, location, and industry knowledge, as well as the scope and responsibilities of the position and market considerations.

Regular, fulltime non-sales positions may be eligible to participate in TransUnion’s annual bonus plan. Certain positions may be also eligible for long-term incentives and other payments based on applicable company guidance and plan documents.

Executive Assistant to CEO

Location

New York City

Employment Type

Full time

Department

General & Administrative

Compensation

• _$_130K – _$_180K • Offers Equity • Offers Bonus

OverviewApplication

About Standard Bots

Standard Bots is America's industrial robot company. We're building the world's most accessible robotics platform to bring AI-native automation into manufacturing and beyond to propel human productivity toward a more abundant future.

The Role

Standard Bots is building the next generation of industrial robotics. Our robots are designed and assembled in the United States and used by manufacturers to automate real production work. We are a fast-growing company backed by investors including General Catalyst, Amazon’s Industrial Innovation Fund, and Samsung Next.

We are looking for an Executive Assistant to serve as the right hand to our CEO and help keep day-to-day operations running smoothly.

This role focuses on organization, coordination, and communication. You will manage scheduling, prepare materials for meetings, and ensure important follow-ups don’t fall through the cracks.

The role is hybrid and based in New York City. When working from the office, you will also help with light office coordination such as greeting visitors and handling basic office logistics.

What You’ll Do

CEO support

• Manage the CEO’s calendar, scheduling, and travel logistics

• Prepare agendas and materials for meetings

• Track action items and follow-ups from meetings

• Coordinate internal and external meetings with customers, partners, and investors

• Help draft and organize communications when needed

Coordination and execution

• Keep documents, presentations, and meeting notes organized

• Track deadlines and commitments involving the CEO

• Help coordinate cross-team meetings and leadership discussions

• Support preparation for board meetings, presentations, and company events

Office coordination (when onsite)

• Help greet guests and coordinate visitor logistics

• Order office supplies and handle basic office needs

• Assist with team lunches, leadership meetings, and small events

• Help maintain a welcoming and organized office environment

What We’re Looking For

Core traits

• Highly organized and detail oriented

• Strong written communication

• Reliable, discreet, and comfortable handling sensitive information

• Able to manage many moving pieces at once

• Comfortable working in a fast-moving startup environment

Background that works well

• 3–7 years of experience in an Executive Assistant, Administrative, or Operations role

• Strong organizational skills and attention to detail

• Clear and professional written communication

• Ability to manage multiple priorities and shifting schedules

• High level of discretion and reliability

• Analytical or technical curiosity is a plus

• Interest in startups, technology, or robotics

Working style

• Proactive rather than reactive

• Able to operate with partial information

• Comfortable asking questions and solving problems independently

Compensation and Benefits

The salary range for this role is _$130,000-$_180,000 + 10% bonus target, depending on experience. Base salary is just one part of overall compensation at Standard Bots. All full-time employees are eligible for employee stock options. We also offer a package of benefits including paid time off, medical/dental/vision insurance, life insurance, disability insurance, and 401(k).

Title: Manager, Governance & Board Operations

Location: 233 N Michigan Ave Chicago, Illinois, 60601 United States

Job Description:

What does this role do at AHIMA?

This position manages and supports the work of the House of Delegates (House) and Nominating Committee to ensure their work aligns with AHIMA strategies, goals, and programs for Governance & Board Operations, and provides support to other assigned governance activities.

What are some of the responsibilities?

• Serves as the primary staff liaison working with the House, Speaker, the Board of Directors, and Speaker-elect to develop and implement the House's strategic plan in alignment with the AHIMA Strategic Plan.

• Works with the Speaker and Speaker-elect to plan agendas for all House hearings and meetings, including the annual House of Delegates meeting, and provides staff support during all hearings and meetings.

• Promotes resources, such as policies and procedures, toolkits, and other products for delegates.

• Supports the House's Envisioning Collaborative team in researching future trends for the HI profession Trends Assessment; engages with a cross-functional AHIMA team as needed.

• Evolves and improves the annual trends assessment process through continuous improvement of information gathering, evaluating, and analyzing the information.

• Collaborates across AHIMA to actively identify areas of opportunity to engage, collaborate, support and foster dialogue with delegates.

• Develops programs and projects with the House Leadership and Envisioning Collaborative Teams as well as task forces to meet House charges and further support member needs and the HI profession.

• Supports the onboarding of all new delegates annually, including coordinating new delegate orientation.

• Ensures House progress reports are complete and accurate, promotes delegates' participation in the House's activities, and reports activities through communications and dashboard.

• Leads and identifies areas of opportunity and tools/resources to increase the effectiveness of the delegates as well as define processes and best practices to support the House in governing the HI profession.

• Provides timely, accurate, clear, and concise communication on House activities to key stakeholders.

• Serves as staff liaison to House task forces and as a liaison between the committees and the House leads.

• Executes decisions of the House leads, except when other assignments are specifically made by the Board.

• With Director, Governance and Board Operations, prepares and monitors House of Delegates' annual budget.

• Serves as the primary staff liaison and is responsible for the planning, development, and promotion of resources, such as agendas, policies and procedures, recruiting collateral, etc.

• Facilitates and oversees the AHIMA national and House election processes, including the volunteer recruitment, application, ballot selection, and voting using the online voting platform.

• Works with the Nominating Committee to encourage ersity in the identification and selection process for ballot candidates.

• Develops and maintains the annual Nominating Committee calendar and ensures the application & election process is marketed by partnering with the Marketing & Communications, Membership, and IT departments.

• Executes decisions of the committee except if decisions are made by the Board of Directors.

• Coordinates communication on Nominating Committee activities, including the announcement of annual election results.

• What are the knowledge and skills requirements?

• Bachelor's degree in Business Administration, Communications, or related field.

• At least five (5) years of association management, non-profit, volunteer services experience.

• Experience leading large governance entities.

• Excellent written and verbal communication skills.

• Understanding of principles of governance and leadership.

• Experience working with Boards and/or executive leaders.

• Ability to maintain confidential information.

• Certified Association Executive (CAE), preferred.

• Excellent project management skills; ability to manage multiple projects with competing deadlines, proven collaboration skills, and ability to work in a virtual team environment.

• Possesses and practices excellent problem-solving, critical thinking, time management, communication, negotiating, organizational, interpersonal, group leadership, facilitation, and customer service skills.

• Ability to work independently, respond effectively and efficiently to deadlines, and prioritize workload.

• Possesses willingness to learn new techniques and approaches and is open to a variety of roles and responsibilities.

• Proven collaboration skills and ability to develop creative solutions.

• Interpersonal skills to navigate challenging dynamics with tact and diplomacy.

• Healthcare background or experience with health information initiatives.

• Proficient with Microsoft Office applications and working knowledge of social media and web conferencing software as well as willingness to learn new and emerging technology.

Executive Assistant to CEO

San Francisco, CA (Remote)

The Executive Assistant to the CEO will report to the CEO. 

As the Executive Assistant to the CEO, you will:

• Serve as the primary strategic and administrative partner to the CEO, managing a complex and dynamic calendar across internal and external stakeholders
• Proactively prioritize, coordinate, and protect the CEO’s time, ensuring alignment with company priorities and key decision points
• Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking
• Act as a gatekeeper and liaison for the CEO - handling inbound requests with discretion, judgment, and professionalism
• Coordinate domestic and international travel, itineraries, and logistics
• Support preparation for board meetings, executive leadership meetings, and external presentations
• Manage sensitive and confidential information with the highest degree of integrity and trust
• Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of CEO priorities

About You: 

• 5+ years of experience supporting a CEO or senior C-suite executive in a fast-paced, high-growth environment
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong executive presence and comfort interacting with senior leaders, board members, and external partners
• Outstanding written and verbal communication skills
• Proactive, resourceful, and able to operate independently with sound judgment
• High level of discretion and professionalism when handling confidential information
• Advanced proficiency with Google Workspace and comfort learning new tools quickly

Even Better:

• Experience in fintech, financial services, or technology companies
• Prior experience supporting a remote executive

Where:

• This role is remote within the U.S., with a requirement that candidates are based on the East Coast or willing to work East Coast hours to support the CEO’s schedule.

#LI-AM

A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary based on the roles location. The successful candidate’s starting pay will also be determined based on job-related qualifications, internal compensation, candidate location and budget. This range may be modified in the future.

Pay Range

$86,300—$107,875 USD

Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including: 

• Health, Dental, & Vision benefits plus savings plans
• Mac computers + work-from-home stipend to set up your home office
• Monthly internet and phone reimbursement
• Employee Stock Purchase Plan
• Restricted Stock Units (RSUs)
• 401(k) plan to help you save for retirement plus a company match
• Robust tuition reimbursement program
• $1,000 travel perk on each Earnie-versary to anywhere in the world 
• Competitive days of annual PTO
• Competitive parental leave

What Makes an Earnie:

At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:

• Every Second Counts: Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
• Choose To Do Hard Things: We win by tackling the hard things that others avoid, fueled by grit and resilience.
• Pursue Excellence: Great companies, teams, and iniduals never settle and are proud of the work that they do. What’s good enough today won’t be good enough tomorrow. Excellence isn’t a destination; it’s a mindset of continuous improvement.
• Lead Together: Our success comes from how we work together. Leadership is not about titles—it is about action. We take ownership, drive results, and move forward as a team.
• Don’t Take Yourself Too Seriously: We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.

Executive Assistant, C-Suite

San Francisco, CA (Remote)

The Executive Assistant, C-Suite will report to the Chief People Officer. 

As the Executive Assistant, C-Suite, you will:

• Provide administrative support to the Chief People Officer and Chief Marketing Officer
• Manage high-volume calendars across multiple time zones, balancing shifting priorities and business-critical moments
• Assist in coordinating leadership meetings, planning sessions, offsites, and cross-functional forums, including agenda preparation and follow-up
• Act as a trusted liaison between the executives and stakeholders across the company, handling inbound requests with discretion and sound judgment
• Coordinate domestic travel, itineraries, and expense reporting
• Manage sensitive and confidential information related to personnel, organizational strategy, and company communications

About You: 

• 3+ years of experience supporting senior leaders or C-suite executives
• Proven ability to support multiple executives and manage competing priorities with confidence
• Highly organized, detail-oriented, and proactive, with strong follow-through
• Excellent interpersonal skills and comfort working with senior leaders and cross-functional partners
• Strong written and verbal communication skills
• High level of discretion and professionalism when handling sensitive and confidential information
• Advanced proficiency with Google Workspace and comfort learning new tools quickly

Even Better:

• Experience supporting People, Marketing, or Communications leaders
• Fintech, financial services, or high-growth technology company experience

Where:

• This role is preferably based in the San Francisco Bay Area, with a hybrid schedule to support in-person collaboration as needed (minimal requirement of approximately 2-5 days per month).

Pay Range

$86,300—$107,875 USD

Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including: 

• Health, Dental, & Vision benefits plus savings plans
• Mac computers + work-from-home stipend to set up your home office
• Monthly internet and phone reimbursement
• Employee Stock Purchase Plan
• Restricted Stock Units (RSUs)
• 401(k) plan to help you save for retirement plus a company match
• Robust tuition reimbursement program
• $1,000 travel perk on each Earnie-versary to anywhere in the world 
• Competitive days of annual PTO
• Competitive parental leave

What Makes an Earnie:

At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:

• Every Second Counts: Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
• Choose To Do Hard Things: We win by tackling the hard things that others avoid, fueled by grit and resilience.
• Pursue Excellence: Great companies, teams, and iniduals never settle and are proud of the work that they do. What’s good enough today won’t be good enough tomorrow. Excellence isn’t a destination; it’s a mindset of continuous improvement.
• Lead Together: Our success comes from how we work together. Leadership is not about titles—it is about action. We take ownership, drive results, and move forward as a team.
• Don’t Take Yourself Too Seriously: We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.

Administrative Assistant 3

Albany NY; hybrid

Overview

Placement Type:

Temporary

Salary:

_$_24-26.67 Hourly

up to _$_26.67/hr

Aquent is proud to partner with a globally recognized leader in the consumer goods industry, a company that continually shapes culture and inspires millions through its innovative products and experiences. This organization is dedicated to pushing boundaries and fostering a dynamic environment where creativity and excellence thrive.

Are you a highly organized and proactive administrative professional ready to make a significant impact on the daily operations of senior leadership within a fast-paced, technology-focused ision? We are seeking an exceptional inidual to step into a crucial support role, directly contributing to the efficiency and success of multiple executives. Your expertise will be instrumental in ensuring seamless operations, allowing leaders to focus on strategic initiatives and drive innovation forward. This is an exciting opportunity to become an indispensable part of a forward-thinking team, where your organizational prowess and adaptable nature will be celebrated and directly influence the pace and productivity of key decision-makers.

**What You’ll Do:**

* Provide comprehensive administrative support to multiple executives within a technology-focused ision.

**Must-Have Qualifications:**

* Demonstrated ability to work effectively with remote leaders across different time zones.

**Nice-to-Have Qualifications:**

* Previous experience supporting executives within a large, global organization.

Export Agent

 Priority Worldwide  Hanover, Maryland, United States  Admin/Clerical/Secretarial

About this position

Description:

Location: Baltimore, MD or Los Angeles, CA

Who We Are…

Make a difference by joining Priority’s international team committed to providing the Ultimate Customer Experience, while remaining on the cutting edge of technology and working to improve our environment.

When you join Priority Worldwide, you join a truly erse, international organization in a dynamic, fast-paced, environmentally minded work environment where you will grow and learn while building your career. You will have the opportunity to help shape the world through humanitarian efforts, cutting-edge technology, and environmental initiatives.

Global Scope

Priority Worldwide has a unique and dedicated focus on the global emergency response sector. Whether we are responding to a domestic oil spill or a major international natural disaster, we are a leader in emergency planning, preparation, and response. With over 20 years of experience working with governments, IGO’s, NGO’s, charitable organizations, and commercial responders, this is Priority’s World.

Who You Are…

The Export Agent plays an essential role in our international operations team, managing both Air and Ocean Export shipments from quote to delivery. You are a detail-oriented, customer-focused professional who thrives in a fast-paced, collaborative environment. You will serve as a principal representative to customers and maintain strong relationships with vendors, agents, and regulatory authorities to ensure smooth, compliant, and cost-effective international shipments.

Attention to detail, strong communication, and a willingness to learn are essential. Candidates should be adaptable to working with people of erse cultural and linguistic backgrounds.

Required Skills and Competencies:

• 2+ years of Export experience (Air, Ocean, or both)
• Experience with CargoWise preferred
• Excellent customer service and communication skills
• Solid understanding of international export documentation and regulations
• Ability to multi-task and prioritize in a fast-paced environment 
• Strong problem-solving and organizational skills

What You Will Do…

At the heart of our business, the Export Agent ensures the timely, efficient, and compliant movement of international freight via air and ocean. This includes coordinating routings, preparing documentation, managing carrier and agent relationships, and communicating with clients to deliver the Ultimate Customer Experience.

General Responsibilities:

• Assess clients’ requests/emails, acknowledge promptly, and action or assign to the appropriate team
• Manage and oversee Air and Ocean Export shipments from booking through delivery
• Handle carrier bookings, ensuring timely and cost-effective routings
• Complete and audit FMC filings, MARAD reporting, and carrier compliance as applicable
• Review and approve carrier contracts and rate negotiations
• Prepare and review export documentation (commercial invoices, packing lists, certificates of origin, legalized documents, chamber documents, letters of credit, etc.)
• File AES and review for accuracy and compliance
• Handle Dangerous Goods (DG) review and documentation preparation
• Coordinate CRP/Secured Shipments as required
• Liaise with international and domestic agents to ensure smooth operations
• Complete rate requests and quotations as needed
• Track cargo and proactively update clients
• Pre-alert shipments and ensure accurate invoicing
• Maintain and present export reports and shipment statistics
• Monitor and manage shared team inboxes (exports mailbox and sea/air folders)

What We Offer…

Inidual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.

• Salary $50,000-$70,000 annually, depending on experience
• Comprehensive Benefits Package (Medical, Dental, Vision)
• 5 Work from home days per month
• 2 Weeks Paid Time Off and 5 Personal Days
• 3 Days of Paid Time off for Volunteer Work
• Quarterly Bonus Program
• 529E College Savings Program
• Retirement Plan
• $20,000 Term Life Insurance Plan
• Mental Health Plan
• Identify Theft Protection Plan

 Priority Worldwide is an equal opportunity employer. We are committed to merit-based hiring and creating a fair and equitable workplace for all employees.    

Requirements:

Salary Information

$50000.00 - $70000.00 Annual Salary

Title: Operations Administrator (Part-Time)

Location: Remote - New York, NY

Inclusion in Hiring

Sircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.

Description: 

We’re looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes — building structure, maintaining order, and ensuring the operational engine runs smoothly.

If you love clean systems, clear processes, and making chaos disappear, this role is for you.

About the Role

The Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.

This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.

Responsibilities 

• Operations & Systems Management 
• Manage and maintain company platform subscriptions (licensing, renewals, user access)
• Oversee equipment requests and shipment coordination for team members
• Organize and maintain shared drives and digital file structures
• Manage internal forms and documentation systems
• Assist with new client setup processes
• Support contract organization and tracking
• Ensure internal systems stay clean, organized, and up to date
• HR & Administrative Support
• Support employee onboarding logistics (email setup, account provisioning, system access)
• Assist with HR platform administration (PrismHR experience preferred)
• Maintain internal documentation and compliance records
• Finance & Contractor Support
• Support freelance contractor management and payment processing
• Assist with bookkeeping coordination (QuickBooks experience preferred)
• Track invoices and ensure timely payments

Qualifications

• 3+ years of office, HR, operations, or administrative experience required
• Strong organizational skills with high attention to detail
• Systems-oriented thinker who enjoys creating and maintaining structure
• Comfortable managing multiple workflows simultaneously
• Proactive and solution-focused
• Experience with QuickBooks preferred
• Experience with PrismHR preferred
• Strong written communication skills
• Ability to work independently in a remote environment

Our ideal candidate will:

• Love checklists and clean dashboards
• Notice when something is out of place
• Naturally think in systems and process improvements
• Enjoy supporting others and making their jobs easier
• Thrive in a role where reliability and follow-through matter

Schedule

• Part-time (hours flexible; to be discussed)
• Fully remote

Compensation

• $30/hour

Title: Executive Admin, Contractvi

Location: Office Location or Remote - USA

Job Description:

We are seeking a highly organized, detail-oriented, and proactive professional responsible for supporting multiple C-Suite and senior executives on a contract basis. This role requires a high degree of professionalism, strong judgment, extreme discretion, and the ability to anticipate needs while working with minimal supervision. The Executive Administrator collaborates closely with the Executive Administrator team and reports to the Sr. Manager of PX Administration and Program Management. 

Executive Support 

• Manage complex calendars for multiple C-Suite and senior executives, including scheduling, adjusting meetings, resolving conflicts, and coordinating priorities across stakeholders; proactively identify and resolving schedule conflicts as they arise, and routinely audit calendars with a two-month look ahead.
• Prepare, edit, and review documents, presentations, correspondence with accuracy and professionalism.
• Track and reconcile executive expenses, manage P-Card purchases, process expense reports, and monitor procurement and payment approvals in accordance with company policy.
• Participates in executive team meetings, when appropriate, to obtain business context and coordinate special project responsibilities.
• Attends executive offsites to oversee logistics and maintain awareness of strategic discussions.

 Travel & Logistics 

• Coordinate domestic and international travel arrangements, including flights, hotels, meals, and transportation.
• Provide real-time support for changes or disruptions to travel schedules.
• Develop comprehensive itineraries for conferences, offsites, and multi-stop travel.

 Meeting & Event Coordination 

• Plan and coordinate executive-level events, including venue selection, catering, logistics planning, and onsite support.
• Assist with small and large-scale special projects, including planning conferences and events.

 Operational & Administrative Support 

• Proactively assess administrative needs, prioritize tasks, and recommend effective solutions to support team and business operations.
• Organize and maintain electronic and physical files in compliance with GHX Security and Compliance guidelines.
• Follow all GHX policies, including Travel & Expense, Compliance, and Security policies.
• Support additional assignments as requested.

Qualifications 

• Bachelor’s degree in business administration, communications, or related field 
• 5+ years of experience in executive administration, event coordination, or related field 
• Experience working in a remote, fast-paced environment 
• This role is hybrid and requires in-office time at our headquarters in Denver, CO 
• Advanced experience in calendar, T&E and financial approval software including MS Office, PowerPoint, Concur and systems similar to Oracle.

 Knowledge, Skills, and Abilities  

• Strong organizational skills and attention to detail 
• Ability to maintain confidentiality 
• Excellent written and verbal communication skills 
• Ability to prioritize and manage multiple tasks and deadlines

 Travel Requirements 

• Moderate travel (up to 10%) may be required to attend executive offsites, administrative team meetings, and company functions.

The compensation range is $36/hr - $45/hr

Location: Hybrid Denver Colorado 

Contract duration: 3-6 months

GHX: It's the way you do business in healthcare

GHX is a healthcare business and data automation company, empowering healthcare organizations to enable better patient care and maximize industry savings using our world class cloud-based supply chain technology exchange platform, solutions, analytics and services. We bring together healthcare providers and manufacturers and distributors in North America and Europe - who rely on smart, secure healthcare-focused technology and comprehensive data to automate their business processes and make more informed decisions.

It is our passion and vision for a more operationally efficient healthcare supply chain, helping organizations reduce - not shift - the cost of doing business, paving the way to delivering patient care more effectively. Together we take more than a billion dollars out of the cost of delivering healthcare every year. GHX is privately owned, operates in the United States, Canada and Europe, and employs more than 1000 people worldwide. Our corporate headquarters is in Colorado, with additional offices in Europe.

Disclaimer

Read our GHX Privacy Policy

Title: Care Coordinator (Part-time, Weekends & Evenings)

Location: Toronto, Vancouver,  Calgary, Alberta, Canada

Type: Part-time

Workplace: Fully remote

Job Description:

 is one of Canada’s largest therapy practices, operating virtually to support Canadians from coast-to-coast. We believe going to therapy should feel empowering, and we are on a mission to make therapy human by providing mental health care that’s approachable, meaningful, and designed to make a real impact. Founded in 2016, we’re a family-owned business that has grown from a small clinic to over 125 teammates across Canada, and we’re only getting started. 

We Are Hiring a Part-Time Care Coordinator!

At Shift Collab, we are on a mission to make a positive impact on people's lives by facilitating their journey towards better mental health. Our Care Team plays a central role in how clients experience therapy.  Care Coordinators are often the first human connection someone has with our team, helping people navigate the process of starting therapy and ensuring they feel supported from their first conversation through their ongoing care.

We’re looking for someone who understands that great care coordination is both human and operational, helping clients navigate our systems and ensuring each step of the care journey feels simple and accessible. Someone who brings empathy, organization, and clear communication to every interaction. You will work closely with our clinical and operations teams to ensure everything flows smoothly while keeping track of the details that help a fast-growing practice run effectively. This role is essential to supporting our clients, therapists, and the overall care experience we provide.

The ideal candidate will have the flexibility to work approximately 20 hours per week on a rotating schedule between Monday and Sunday, including regular evening and weekend availability to meet the needs of our clients. 

Who you are:

You genuinely enjoy helping people and know how to build trust quickly with clients who may feel vulnerable or unsure about starting therapy.

You are organized and dependable, comfortable managing multiple priorities while ensuring nothing falls through the cracks.

You are a strong communicator who brings both warmth and clarity to conversations with clients, therapists, and referral partners.

You enjoy working as part of a collaborative team and care about contributing to an experience that supports both clients and therapists.

Most importantly, you are aligned with Shift Collab’s mission and want to play a meaningful role in making mental health care more accessible and human for Canadians.

Responsibilities:

• Demonstrate advanced empathy and clinical insight, effectively handling complex situations to deliver exceptional client care and support
• Engage with potential clients and support them through the intake process while managing expectations with care and clarity
• Take an active role in engaging and supporting clients who may be hesitant to attend therapy, helping them explore the benefits of taking that important step
• Conduct client intake conversations via phone or video, building rapport and guiding clients toward the therapist who best fits their needs
• Manage incoming communications including email, phone calls, and live chat from clients, referral partners, and therapists
• Coordinate and optimize the clinic's and therapists' schedules, monitor the waitlist, and employ advanced scheduling strategies to ensure efficient appointment management
• Ensure all therapy sessions and consultations are scheduled and resolve any scheduling issues promptly, using your experience to anticipate and address potential conflicts
• Monitor and manage client insurance verification and billing communications, ensuring smooth administrative processes that support the clinical team.
• Manage video therapy rooms to ensure smooth online sessions and troubleshoot technical issues when needed
• Provide high-level administrative support to therapists, streamlining client care processes and enhancing overall clinic efficiency

Requirements:

• A proven track record and passion for high-quality customer service
• Empathetic and understanding approach to client interactions
• 5+ years of experience in healthcare, such as medical receptionist, service navigator, intake specialist, or a similar client care role
• Experience with nurturing a lead into a client and retaining existing clients
• Training or experience in healthcare customer service, medical administration, or supporting vulnerable populations
• Experience working in mental health services is considered an asset
• Strong interpersonal and communication skills
• Experience working with therapists or other allied health professionals, with proficiency in technology and software for scheduling, communication, and video conferencing
• Experience with Jane and HubSpot is an asset
• Ability to multitask, manage schedules, and troubleshoot technical issues
• Ability to work both independently and collaboratively within a team
• Ability to work on a rotating schedule, including weekends and evenings

Benefits:

• Hourly rate of $25.00 with an average of 20 hours per week
• Fully remote work environment
• Health, dental, and vision benefits eligibility

If you’re ready to join a compassionate team dedicated to providing the highest level of mental health care, we encourage you to explore this opportunity further and apply. Join us on our mission to help Canadians build the lives they want - one session at a time. Please note that this role is designed for professionals focused on client care and administrative support. It is not intended for iniduals who are currently pursuing or planning to pursue training or a career path as a therapist. We are seeking candidates dedicated to the administrative and client care aspects of the role.

Our organization is deeply committed to employment equity and ersity in the workplace. We wholeheartedly welcome applications from women, members of racialized groups, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity, or gender expression. We are also committed to ensuring that each inidual will have genuine, open, and unhindered access to employment opportunities within our company. Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please let us know.

Title: Executive Operations Assistant

Location: Remote (US)

Department: FAR.AI

Compensation

• Executive Operations AssistantSalary Range (if based in Berkeley) $110K – $150K • Salary will vary based on experience and location.

Job Description:

About Us

FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown to 40+ staff, producing 40+ influential academic papers, and establishing leading AI Safety events. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times, Nature News and MIT Technology Review. We conduct pre-deployment testing on behalf of frontier developers such as OpenAI and conduct independent testing for governments including the EU AI Office.

Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio; running FAR.Labs, an AI safety-focused co-working space in Berkeley; and supporting the community through targeted grants.

About the Role

We are hiring an Executive Operations Assistant to serve as a force multiplier for our CEO, Adam, and President, Karl. This role is the operational backbone of executive leadership, managing communication, scheduling, travel, and internal coordination while creating systems that help leadership operate at maximum effectiveness. You will ensure our leadership’s time and attention are deployed where they matter the most.

Reporting directly to the CEO & President, this is a fast-paced, detail-oriented role suited for someone who thrives on bringing structure to complex environments, enjoys building systems that improve how leaders operate, and takes pride in enabling others to move faster and do their best work.

Why This Role Matters

FAR.AI is scaling rapidly with $40M+ in funding and growing influence on how advanced AI is developed and governed. As the scope and impact of our work expand, building the right team is the most critical enabler of our success.

The right Executive Operations Assistant will directly enable effective executive leadership during this critical period. You will be the gatekeeper, the organizer, and the trusted partner who ensures nothing falls through the cracks. You will help maintain alignment between priorities and execution, reduce friction across teams, and ensure that key work-streams move forward smoothly and reliably.

You'll have a front-row seat to how high-stakes decisions get made, gain exposure to frontier AI research efforts and global collaborations with AI developers, researchers, and policymakers, and build operational expertise.

What You'll Do

Email & Communications Management

• You will manage a high-volume executive inbox, ensuring timely responses where appropriate and applying excellent judgement about tone, urgency, and escalation. You'll draft responses to government partners, coordinate with frontier AI labs, and manage confidential research discussions, while maintaining clear organization of communication threads and priorities.

Calendar, Scheduling & Travel Logistics

You will own the executive calendar, crafting a weekly schedule to maximize focus, energy, and strategic leverage, both while in the office and on the road. Responsibilities include:

• Managing complex calendars and proactively rescheduling/re-balancing schedules around travel and changing priorities

• Coordinating logistics for conferences, travel, and external engagements globally

• Booking flights, accommodation, and ground transportation

Meeting Preparation & Follow-Up

You will support leadership meetings by ensuring preparation, documentation, and follow-through. Responsibilities include:

• Preparing agendas, briefing materials, and meeting context as needed

• Ensuring direct reports are prepared for 1:1s with the CEO & President, sending reminders and follow-ups as needed

• Maintaining organized systems for tracking action items, priorities, deadlines, and follow-ups

Operational Projects

You will support operational initiatives that improve how the executive team and organization function. Responsibilities include:

• Preparing internal or external presentations to be delivered by the CEO & President

• Crafting meeting schedules: Identifying key people for executives to meet (e.g. at conferences), preparing briefings, and attending meetings as appropriate

• Drafting initial versions of internal documents or acting as a thought-partner to refine drafts

• Supporting cross-functional and ad-hoc initiatives such as fundraising and recruiting

• Improving internal workflows and documentation systems

About You

It is essential that you have:

• 5+ years of experience in operations, program coordination, or executive support, ideally in fast-growth startups, research organizations, or mission-driven nonprofits

• Strong skills in organizational systems and meticulous attention to detail

• Excellent written communication skills and sound judgment around tone, confidentiality, and audience

• Proven ability to manage competing priorities, shifting deadlines, and ambiguous requests in fast-moving environments

• Strong ownership mindset and ability to operate independently

• Proficiency with productivity tools (Google Workspace, Slack, scheduling software)

It is preferable that you have:

• Genuine interest in AI safety and alignment with FAR.AI's mission (you'll be reading technical research papers and preparing materials on AI risk)

• Experience working with globally distributed teams and time zones

• Familiarity with the technology, research, or AI ecosystem

• Experience using AI tools to improve productivity and workflows

• Experience with project management or knowledge management tools (Notion, Asana, Coda, or similar)

Logistics

If based in the USA, you will be an employee of FAR.AI, a 501(c)(3) research non-profit.

• Location: Berkeley, CA (onsite/hybrid preferred) or globally remote (significant overlap with US PST timezone and flexibility for time-sensitive requests).

• Hours: Full-time (40 hours/week).

• Compensation: $110,000-$150,000/year depending on experience and location, along with our standard benefits package. For onsite employees we also offer catered lunch and dinner.

• Hiring process: A phone screen, a test task, and interviews with the team; a full-day work trial; followed by reference checks.

If you have any questions about the role, please do get in touch at [email protected].

If you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!

Title: Administrative Assistant – Development

Location: Los Angeles, CA

Job Description:

Company Information

Our business is interwoven with the human mind and heart, and we strive to build a erse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

Job Summary

This fully remote Administrative Assistant role is responsible for supporting the AEG Presents Venue Development department with general administrative duties and contract administration.

Essential Functions

• Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, contract administration, sending meeting notices, and maintaining electronic and hard files.  May assist in the creation of artist settlement folders and sponsorship invoices.
• Manage and maintain Development team’s respective calendars and make travel arrangements when necessary.  Submit and code expenses for all of Development Team.
• Track invoicing and follow up with AEG Presents Finance, check requests and expense reports.  May be responsible for the coding and posting of payables.
• Establish and maintain filing systems, contact lists and support Sr. Design & Construction Manager on maintaining all development databases.
• Support Development team with any ad hoc projects.
• Maybe responsible for preparing payroll for consultants, assisting in month end and processing charge backs and forecasting.
• Other duties and special projects as assigned.

Required Qualifications

• High School Diploma or its equivalency
• 0-2 years of office administration work experience
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); and ability to learn required business systems
• Strong interpersonal and organizational skills.
• Ability to prioritize and multi-task to meet deadlines.

Payscale: $21.79-$35.33

Bonus: This position is not eligible for a bonus under the current bonus plan requirements.

Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship.  AEG may require an employee to perform duties outside their normal description.

AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions.  We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law.

Employer does not offer work visa sponsorship for this position.

Job Title: Administrative Assistant

Location: Okemos, US

time type: Full time

job requisition id: JR101186

This is a hybrid position, both in-office and remote.

Job Description:

Number of Positions: 0

Location Specifics:

Hybrid Position

Job Summary:

At Delta Dental of Michigan, Ohio, and Indiana we work to improve oral health through benefit plans, advocacy and community support, and we amplify this mission by investing in initiatives that build healthy, smart, vibrant communities. We are one of the largest dental plan administrators in the country, and are part of the Delta Dental Plans Association, which operates two of the largest dental networks in the nation.

At Delta Dental, we celebrate our All In culture. It’s a mindset, feeling and attitude we wrap around all that we do – from taking charge of our careers, to helping colleagues and lending a hand in the community.

Typical Assignments:

• Uses a personal computer to compose, format, type and/or print letters, memos, reports, manuals, charts, forms and other business correspondence

• Establishes and maintains a filing system and/or records retention systems

• Schedules, sets up and confirms various appointments and meetings, makes reservations, arranges and coordinates catering, equipment installation requests and necessary materials, and may take meeting notes

• Greets visitors and answers the telephones, screens calls, sets up conference calls and records messages, using proper etiquette

• Opens and distributes mail and handles incoming/outgoing correspondence

• Operates office equipment, which may include a personal computer, copier, scanner, calculator, fax machine, camera, etc.

• Maintains related departmental records and files

• Completes and submits requests for supplies and equipment

• Generates daily, monthly, quarterly and annual reports from various resources and may be required to generate graphs

• May be required to utilize the claims processing system

• Creates request for voucher and other departmental administrative forms where appropriate

#LI-Hybrid

Minimum Requirements:

Bidding Requirements:

• Possess a high school diploma or equivalent
• Two years of work experience in an office environment
• Successful completion of a typing test administered by Human Resources within the past 12 months, with a typing speed of 50 correct words per minute (minimum of 90% accuracy) (test waived if candidate currently holds a position that requires at least 50 correct words per minute)
• Knowledge of personal computing and software applications through experience, coursework, or successful completion (80% accuracy) of applicable tests administered by Human Resources including: Intermediate word processing, Basic spreadsheet applications
• Possess and maintain a valid (State of Michigan) driver’s license (Culture, Communications, and Community Affairs and Accounting/Finance depts.)

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.

Title: Receptionist

Location: Lake Ronkonkoma United States

Job type: Part-Time

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Executive Assistant to C-Suite

Location: United States

Employment Type: Full time

Location Type: Remote

Job Description:

Who we are is what we do.

Deel is the all-in-one payroll and HR platform for global teams. Our vision is to unlock global opportunity for every person, team, and business. Built for the way the world works today, Deel combines HRIS, payroll, compliance, benefits, performance, and equipment management into one seamless platform. With AI-powered tools and a fully owned payroll infrastructure, Deel supports every worker type in 150+ countries-helping businesses scale smarter, faster, and more compliantly.

Among the largest globally distributed companies in the world, our team of 7,000 spans more than 100 countries, speaks 74 languages, and brings a connected and dynamic culture that drives continuous learning and innovation for our customers.

Why should you be part of our success story?

As the fastest-growing Software as a Service (SaaS) company in history, Deel is transforming how global talent connects with world-class companies - breaking down borders that have traditionally limited both hiring and career opportunities. We're not just building software; we're creating the infrastructure for the future of work, enabling a more erse and inclusive global economy. In 2024 alone, we paid $11.2 billion to workers in nearly 100 currencies and provided healthcare and benefits to workers in 109 countries-ensuring people get paid and protected, no matter where they are.

Our momentum is reflected in our achievements and customer satisfaction: CNBC Disruptor 50, Forbes Cloud 100, Deloitte Fast 500, and repeated recognition on Y Combinator's top companies list - all while maintaining a 4.83 average rating from 15,000 reviews across G2, Trustpilot, Captera, Apple and Google.

Your experience at Deel will be a career accelerator. At the forefront of the global work revolution, you'll tackle complex challenges that impact millions of people's working lives. With our momentum-backed by a $17.3 billion valuation and $1 B in Annual Recurring Revenue (ARR) in just over five years-you'll drive meaningful impact while building expertise that makes you a sought-after leader in the transformation of global work.

Duties

• Acting as the point of contact among executives, employees, clients and other external partners

• Providing administrative assistance, such as writing and editing e-mails, and preparing communications on the executive's behalf

• Managing information flow in a timely and accurate manner

• Managing executives' calendars and setting up meetings

• Making travel and accommodation arrangements

Requirements

• 3-5 years of work experience as an Executive Assistant, Personal Assistant or similar role

• Ideally experience working within larger orgs (law firms, banks)

• Excellent verbal and written communications skills

• Outstanding organisational and time management skills

• Familiarity with Slack, Notion and G-Suite

Total Rewards

Our workforce deserves fair and competitive pay that meets them where they are. With scalable benefits, rewards, and perks, our total rewards programs reflect our commitment to inclusivity and access for all.

Some things you'll enjoy

• Stock grant opportunities dependent on your role, employment status and location

• Additional perks and benefits based on your employment status and country

• The flexibility of remote work, including optional WeWork access

At Deel, we're an equal-opportunity employer that values ersity and positively encourage applications from suitably qualified and eligible candidates regardless of race, religion, sex, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, pregnancy or maternity or other applicable legally protected characteristics.

Deel is an equal-opportunity employer and is committed to cultivating a erse and inclusive workplace that reflects different abilities, backgrounds, beliefs, experiences, identities and perspectives.

Deel will provide accommodations on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodations, please inform our Talent Acquisition Team via this link and a team member will be in touch to ensure your equal participation.

As part of our hiring process, we primarily rely on interviews and role-related assessments. In limited cases, we may also consider informal background information relevant to the role, in line with our privacy and fairness obligations.

This application process may utilise Automated Employment Decision Tools (AEDT) and AI systems to assist in evaluating candidates based on experience level, technical skills and qualifications. As a fully remote company, we also utilise AI-powered deepfake and fraud detection technologies to verify the authenticity of candidate identities and interactions during assessments and interviews. This processing is conducted in compliance with applicable Data Protection, AI Governance and Labour Laws. We ensure human oversight is maintained in all final hiring decisions.

Administrative Coordinator

Location: Bronx United States

Job Description:

Administrative Coordinator (aHEO) - 400578 POSITION DETAILS The CUNY Office of Academic Affairs, the University's community colleges, and Bronx Community College work collaboratively to provide students with an innovative approach to developmental education. CUNY Start and Math Start are recognized for their carefully designed curriculum and pedagogy, ongoing professional development, and mentor-based training model. CUNY Start/Math Start programs are currently located on nine CUNY campuses: Borough of Manhattan Community College, Bronx Community College, College of Staten Island, Guttman Community College, Hostos Community College, Kingsborough Community College, LaGuardia Community College, New York City College of Technology, and Queensborough Community College. Math Start programs may also operate at satellite or off-campus locations. CUNY Start is an intensive pre-matriculation program for incoming associate-degree-seeking CUNY students who need to increase their academic proficiency in English and/or mathematics prior to enrollment in college credit classes. Math Start, based on the CUNY Start math curriculum and advisement model, enrolls students who have been accepted to CUNY but have not met CUNY proficiency standards in mathematics. CUNY Start/Math Start programs may deliver services and instruction in multiple formats: in-person, online, or hybrid models that combine both online and in-person instruction. Online work may entail the use of platforms such as Blackboard, Zoom, and other remote instructional tools that are available and approved by the University and that support the goals and practices of the program. CUNY Start/Math Start is seeking a well-organized self-starter with outstanding interpersonal and administrative skills to serve as the program's Administrative Coordinator. The Administrative Coordinator supports the administrative needs of the program staff as a member of the Central Office CUNY Start/Math Start team. This position reports to the Associate Director of CUNY Start/Math Start. Other key responsibilities include, but are not limited to, the following: • Coordinate administrative and operational program activities in-person and online, including meeting arrangements, event logistics, organizing filing systems, program-wide listserv coordination, and online shared drives. • Collaborate with campus-based staff, including program directors, to support the seamless implementation of program areas, including campus-based program hiring, student outreach and recruitment, and data collection and reporting. • Assist with fiscal and budget administration, including procurement and invoice processing. • Support program-wide outreach, including digital and print-based mailings. • Assist with preparing, updating, and disseminating program reports and communications to campus programs. • Assist with analyzing program operations, space planning, and facilities-related needs. • Maintain all partnership and program databases, program management platforms, and electronic filing systems. • May supervise support and part-time staff as appropriate. • Perform other duties as assigned. Job duties require flexibility and a willingness to travel to various Central Office locations and multiple college campuses within the five boroughs of New York City. Note: Until further notice, this is a hybrid position, eligible for both remote and on-site work. All CUNY employees must reside within a commutable distance to the tri-state area. QUALIFICATIONS Bachelor's degree required. PREFERRED QUALIFICATIONS: • Two (2) years' related administrative experience in program administration and coordination, ideally in a public service, higher-education or non-profit organization. • Detailed oriented and accurate with strong proofreading, critical thinking, problem solving, ad organizational skills. • Strong organization and follow-through skills to execute work plans, prioritize work, coordinate multiple assignments and meet deadlines in a fast-paced, time sensitive, student-focused environment. • Strong interpersonal communication skills (both written and verbal), with the ability to build rapport and work effectively with erse internal and external constituents. • Strong work ethic and character with a high degree or personal integrity to work and handle documents with the utmost discretion, maintain confidentiality and safeguard sensitive student and staff-specific information. • Proficiency using Microsoft Office programs, administrative and academic systems and programs, plus virtual meeting/conferencing and collaboration tools; website content management software a plus. • Keen interest to learn and grow professionally as part of a collaborative, multi-faceted team. CUNY TITLE OVERVIEW Supports projects, initiatives, and activities that impact an academic or administrative department. - Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information. - Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software. - Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections. - Conducts internet and/or database research and performs basic systems queries to locate information related to department activities. - Maintains department fiscal plans and budgets; assists in budget administration and invoice processing. - Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department. - May supervise office staff and student workers. - Performs related duties as assigned. Job Title Name: Administrative Coordinator CUNY TITLE Assistant to HEO FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience: $66,507.00-$72,236.00 CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, erse academic community in one of the greatest cities in the world. HOW TO APPLY If you are viewing this job posting externally, please apply as follows: • Go to https://cuny.jobs • Search for Job Opening ID number: 31854 • Click on the "Apply Now" button and follow the instructions. Applications, including the following must be uploaded to the CUNYFirst job application website: • Cover Letter • Resume CLOSING DATE The position will close on April 1st, 2026 JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID: 31854 Location: Bronx Community College

Entertainment Administrative Assistant

EMPLOYEE TYPE: Contract

WORKPLACE: Hybrid

LOCATION: Los Angeles, CA

Job Description

We are looking for an Administrative Assistant for a top media & entertainment company hybrid out of their Hollywood, CA offices!

• Pay: $22.00-$23.66/hr based on experience

Responsibilities:

• Provide administrative support to the EVP of Communications and the Media Relations department. Responsibilities include filing, answering phones, calendar management, coordinating travel, etc.
• Perform special projects and research as needed.
• Assist at special events.
• Complete expense reports.
• Coordinate press copy, program information, and show storylines for approval and distribution.

Required Qualifications:

• 2+ years of entertainment or publicity experience.
• Bachelor’s degree
• Must be extremely organized and detail-oriented.
• Must have extensive knowledge of computer word processing and social media.
• Must be able to navigate the internet for research and interactive applications and possess intuition and instincts to use new and emerging media platforms with a high level of proficiency.
• Must have excellent communication and organizational skills.
• PC proficient in Microsoft Office Suite.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

Fulfillment & Logistics Operations Specialist

HybridOperationsFull timeLOGOPS26

Los Angeles, California, United States

Overview

Description

We’re looking for someone who loves making things run smoothly behind the scenes to join our team as a Fulfillment & Logistics Operations Specialist. In this role, you’ll be the go-to person for getting shipments out the door correctly, keeping our data clean, and helping our team stay organized and focused. 

Why MaCher?

MaCher is a certified B Corp and a 31-year-old promotional products company on a mission to clean up a very dirty industry by designing and manufacturing products from sustainable materials and shipping them as responsibly as we can worldwide. We’re a self-organized team, so rather than a traditional hierarchy, our team is powered by personal growth, accountability, and a genuinely inclusive culture. You’ll work alongside subject matter experts in logistics, production, sustainability, design, and sales.  

Based in Venice, CA, MaCher offers an amazing culture for those who are self-motivated and driven, while being part of a team that encourages work / life balance.  We offer a flexible work schedule that combines in-office collaboration and remote work.  We are not big on titles; we’re big on personal responsibility, growth, and doing the right thing. To learn about our culture, mission, and purpose, read our .   

About the Opportunity  

We are looking for someone local to the Los Angeles, California area.  This role follows a hybrid work schedule that balances remote and in-office work based on inidual performance and current workflow needs. After completion of the initial training and probationary period, employees are expected to work a minimum of two days per week in the office. The specific in-office days will be coordinated to support team collaboration and operational efficiency.  

• Location: Venice, CA   

• Type: Full-time 

• Work Schedule: Hybrid, 2 days in office per week  

• Compensation: $70,000 per year, based on experience  

• Benefits: This role is eligible for full company health insurance and other employee benefits

Requirements

What You’ll Be Doing 

You will be a key member of the Operations team, focusing on logistics support and executing a wide array of operational tasks, such as:  

Logistics Support 

• Support day-to-day shipment execution and documentation preparation 

• Assist with shipping coordination and ensure records are accurate and organized 

• Flag exceptions or judgment-based issues for escalation

Fulfillment Execution 

• Execute daily fulfillment operations in coordination with 3PL partners 

• Validate mailing files and maintain inventory tracking systems 

• Support reconciliation across fulfillment reports, invoices, and trackers

Impact & Sustainability Support 

• Maintain impact and carbon tracking data 

• Support LCA documentation and reporting workflows 

• Ensure sustainability documentation is audit-ready

Ops Support 

• Support ERP order entry and documentation management 

• Assist with finance-related data entry and record accuracy

This role is right for you if

• You’re resourceful, resilient, and have experience in a “let’s make-it-happen” role   

• You’re comfortable in Excel (sorting, cleaning data, basic formulas, and working with trackers) and willing to become an expert 

• You’re so detail-oriented that people trust your work because you catch mistakes early 

• You enjoy following clear processes, but you’re also willing to suggest improvements 

• You have strong written & verbal communication skills  

• You know when to move quickly on your own and when to ask for help or escalate a question

Bonus Points For 

• 2-4 years of experience in operations, logistics, fulfillment, or a related role 

• Experience working with 3PLs, freight partners, or high-volume shipping   

• Familiarity with customs, trade compliance, or similar documentation   

• Experience with impact or sustainability tracking tools 

• Familiarity with software systems like Epicor, QuickBooks, or other ERPs.

How to Apply

Don’t worry if you don’t know much about logistics or our products yet; we’ll teach you. Interviews will focus on your skills, experience, and how you think, not how closely you match a checklist. We look for iniduals who bring new skills, fresh ideas, and genuine enthusiasm for contributing to a collaborative, self-managed environment.  If you thrive in a culture of curiosity, continuous learning, and inclusivity, and want to add your talent and voice to our team, we want to hear from you!  

What We Value  

• Growth mindset—curiosity and eagerness to learn above rigid years of experience or formal education  

• Personal accountability and trust – team members are expected to own their tasks, take initiative, and communicate openly about progress and challenges  

• Diversity of thought and background  

• Initiative, creative problem solving, and a “yes, and” attitude  

• Bringing new ideas and perspectives to our team to help us all grow  

• Strong sense of team spirit—seeing a win for the team as a win for you

To apply: Upload your resume. Although not required, we’d love a thoughtful cover letter too.    

MaCher is proud to be an equal opportunity employer committed to ersity and inclusion. We prohibit discrimination and harassment of any kind.

Sr. Credentialing Specialist

Houston, TX

Location: Houston, TX

Industry: Healthcare / Provider Credentialing

Pay: $21.00 – $25.00 / Per Hour

Job Type: Contract

Benefits: This position is eligible for medical, dental, vision, life insurance and 401k.

Job Description:

The Sr. Credentialing Specialist will coordinate credentialing and privileging activities for physicians and providers across hospital and specialty care settings. This position requires strong experience processing hospital privileging applications and performing comprehensive primary source verifications to ensure regulatory compliance and patient safety.

Key Responsibilities:

• Process provider credentialing and hospital privileging applications from start to completion.
• Perform primary source verifications, including:
  • Education and employment verification
  • Board certifications and licensure checks
  • DEA registration verification
  • Criminal background checks
  • Peer reference verification
  • Sanctions and exclusion list review
• Review case logs and credentialing documentation to ensure provider competency aligns with requested privileges.
• Investigate potential red flags uncovered during credentialing reviews.
• Coordinate with providers to obtain additional documentation or clarification.
• Maintain accurate provider records within credentialing systems.
• Serve as a liaison between providers, credentialing leadership, and internal teams.
• Ensure credentialing processes meet regulatory, accreditation, and organizational requirements.

Qualifications:

• 2+ years of hospital credentialing and privileging experience required.
• Experience processing hospital privileging applications required.
• Strong experience performing comprehensive primary source verifications.
• Knowledge of regulatory credentialing standards and compliance practices.
• Strong attention to detail and ability to identify discrepancies or red flags.
• Excellent communication and documentation skills.
• High school diploma or GED required.

Additional Details:

• Schedule: Monday–Friday, 8:00am–5:00pm
• Work Model:
  • Training: 3–4 weeks onsite (MUST BE LOCAL TO HOUSTON)
  • After training: rotating schedule (1 week onsite / 1 week remote)
• Assignment Type: Contract
• Start Date: ASAP
• Environment: Business Office

Executive Administrative Assistant 3

Reston, VA; Hybrid

Overview

Placement Type:

Temporary

Salary:

_$_38-46 Hourly

up to _$_46.00/hr

This global technology leader is at the forefront of innovation, shaping the future with groundbreaking advancements and solutions that empower millions worldwide. Join a team dedicated to pushing the boundaries of what’s possible, where your contributions directly impact the evolution of cutting-edge technology.

Are you an exceptionally organized and proactive administrative professional eager to make a significant impact within a dynamic and rapidly expanding team? This is an incredible opportunity to be the central support system for senior leadership, playing a crucial role in the smooth operation and growth of a cutting-edge research and development group. Your contributions will directly enable innovation and efficiency, allowing our leaders to focus on groundbreaking advancements. You’ll be instrumental in facilitating the expansion of a fast-growing technical team, managing essential procurement processes, and providing critical administrative support. This role is perfect for a self-directed partner who thrives in a “boots on the ground” capacity, ensuring seamless operations and cross-isional collaboration.

**What you’ll do:**

* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping tasks.

This role offers the chance to collaborate closely with senior leaders, contribute to the efficiency of a high-impact team, and take initiative in managing administrative operations. By providing exceptional administrative support, you will empower leadership and team members to focus on their core objectives, directly contributing to the team’s growth and successful delivery of innovative projects.

**Qualifications:**

**Required Skills & Experience:**

* High school diploma or GED.

**Preferred Qualifications:**

* Experience supporting executive-level leadership.

Credentialing Specialist

Charlotte, NC

Type: Contract

Location: Charlotte, NC (onsite, hybrid, or remote after training)

Compensation: $24–$27/hour

Benefits: Addison Group benefits available during contract assignment.

About the Opportunity

Addison Group is hiring Credentialing Specialists for a 6‑month contract with potential to convert for high performers. This role supports a large orthopedic organization undergoing leadership changes and significant growth, offering a great foot‑in‑the‑door opportunity with a well‑respected healthcare group.

Key Responsibilities

• Complete and maintain provider enrollment with commercial payors
• Update and manage CAQH profiles
• Assist with hospital privileging tasks
• Manage licensing, renewals, and documentation
• Support credentialing workflows as the team rebuilds and stabilizes
• Maintain accurate, organized records in credentialing portals

Qualifications

• Minimum 2 years of credentialing experience
• Experience with CAQH
• Commercial payor enrollment background
• Experience with hospital privileges
• Comfort navigating credentialing portals and data systems
• Self‑starter with strong initiative
• Able to learn quickly and jump in with minimal supervision
• Strong attention to detail and accuracy

Perks

• Contract role with potential for conversion
• Remote flexibility after training
• Addison Group benefits during assignment
• Opportunity to join a leading healthcare organization

Administrative Coordinator (Sales Support)

Chicago, IL

Type: Contract

Job Title: Administrative Coordinator (Sales Support)

Location: Remote (U.S. Based)

Industry: Hospitality

Compensation: $22.00 – $25.50/hour

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a global organization within the hospitality industry that operates a large portfolio of hotel and resort properties worldwide. The company is known for its commitment to delivering exceptional service and creating meaningful experiences for guests and employees alike.

Job Description:

Our client is seeking a remote Administrative Coordinator to provide operational and administrative support to a national sales team.

This role is ideal for a highly organized professional who enjoys managing multiple priorities, working with data and reporting tools, and collaborating with cross-functional teams in a fast-paced environment. The Administrative Coordinator will help ensure smooth day-to-day operations by supporting reporting systems, preparing presentations, and coordinating administrative processes.

Key Responsibilities:

• Provide administrative support to the sales organization and assist with coordination of daily operations

• Maintain and support internal sales systems and reporting platforms

• Compile and validate reporting data and translate system information into organized spreadsheets and reports

• Assist with preparation of presentations, charts, and visual materials for internal and client-facing meetings

• Manage calendars, schedule meetings, and coordinate travel-related requests when needed

• Process expense reports and maintain documentation accuracy

• Draft and edit professional correspondence and internal communications

• Support client-related requests and assist with special projects for the sales team

• Handle sensitive information with a high level of discretion and professionalism

Qualifications:

• Minimum of 2 years of professional administrative or coordination experience within hospitality

• High school diploma required

• Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint

• Ability to create polished presentations, charts, and reporting documents

• Excellent written and verbal communication skills

• Strong organizational and time management skills with the ability to manage multiple priorities

• Ability to work independently in a remote environment while collaborating with a team

• Experience within hospitality, travel, or hotel sales environments

• Familiarity with hotel or sales reporting systems is preferred

Additional Details:

• 100% remote opportunity (equipment will be provided)

• Contract assignment expected to run through early October 2026

Perks:

• Opportunity to support a well-established global hospitality organization

• Collaborative and fast-paced team environment

• Long-term contract opportunity with potential to gain valuable industry experience

Executive Assistant

Charlotte, NC

Type: Contract

Location: Charlotte, NC

Compensation: $35.00 – $40.00 / Hourly

Industry: Professional Services / Financial Services

Work Schedule: Monday–Thursday onsite, Friday remote

• 8:30 AM – 5:00 PM or 9:00 AM – 5:30 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a professional services organization seeking a detail-oriented Executive Assistant to support a group of senior professionals. This is a fast-paced environment where administrative professionals play a key role in ensuring operational efficiency and supporting leadership teams.

Job Description:

The Executive Assistant provides administrative coordination and support to a team of professionals, helping streamline operations and improve overall efficiency. This role relieves supported team members of administrative responsibilities so they can focus on business priorities.

The position requires strong judgment, attention to detail, and the ability to proactively manage competing priorities while maintaining a high level of professionalism in all communications.

This inidual works with limited supervision and exercises discretion in handling sensitive information, coordinating schedules, and managing logistics. The role also requires the ability to analyze requests, identify process improvements, and implement systems that create greater operational efficiency.

Key Responsibilities:

• Coordinate complex travel arrangements and manage expense reporting in a timely manner
• Proactively manage calendars, schedule meetings, and resolve scheduling conflicts
• Prepare meeting logistics including materials, locations, and communications
• Maintain and update contact databases and internal documentation
• Compile and prepare reports, presentations, charts, and other materials as needed
• Provide general office support including answering phones, greeting visitors, distributing mail, and maintaining files
• Take meeting notes and assist with document preparation and invoice processing
• Assist with projects that require independent judgment and interpretation of processes
• Support onboarding and training of new or junior administrative team members when needed

Qualifications:

• High school diploma required; Bachelor’s degree preferred
• 5+ years of experience working in an office environment, ideally in an executive support capacity
• Professional services, financial services, or legal industry experience preferred
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Strong organizational, prioritization, and multitasking abilities
• High attention to detail and ability to maintain confidentiality
• Strong problem-solving and critical thinking skills
• Ability to work effectively in a fast-paced, team-oriented environment
• Adaptable and comfortable managing multiple priorities

Perks:

• Hybrid work schedule with one remote day per week
• Opportunity to support senior leadership in a professional services environment
• Collaborative team-oriented office

Additional Details:

• Temporary assignment expected to last approximately 6 months, with potential for extension
• Heavy focus on travel coordination and expense management
• Experience with expense and travel systems (such as Concur or similar tools) is preferred

Bilingual Administrative Assistant (Temporary)

Chicago, IL

Type: Contract

Location (city, state): Chicago, IL

Industry: Hospitality / Corporate Finance

Compensation: $22.00–$26.50 per hour

Work Schedule: 37.5 hours per week

Monday–Thursday on-site

Fridays remote, unless in-person meetings require attendance

8:30 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a well-established global organization within the hospitality industry seeking a Temporary Administrative Assistant to support its Finance department at corporate headquarters. This opportunity is due to an increased workload and will provide high-level administrative exposure supporting senior leadership.

This assignment is expected to run through early August 2026, with potential extension through the fall.

Job Description:

The Administrative Assistant will provide comprehensive support to senior-level executives within a fast-paced corporate environment. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities while maintaining attention to detail. The ideal candidate is proactive, adaptable, and comfortable supporting VP and SVP-level leadership.

Spanish bilingual skills are strongly preferred, as the role involves communication with a high volume of Spanish-speaking employees.

Key Responsibilities:

• Manage complex executive calendars, including coordinating meetings across multiple time zones
• Arrange internal travel logistics and process related documentation
• Prepare, submit, and reconcile expense reports
• Process invoices and financial documentation using internal systems
• Draft internal communications, announcements, and correspondence
• Prepare meeting materials including agendas and follow-up documentation
• Provide administrative backup support to other team members as needed
• Maintain confidentiality when handling sensitive information
• Partner closely with the Executive Assistant to ensure seamless executive support

Qualifications:

• Bilingual Spanish highly preferred
• Minimum of 3 years of administrative experience in a corporate setting
• Experience supporting senior leadership required
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience managing expense reports and invoice processing
• Familiarity with expense management systems such as Oracle or Concur preferred
• Experience coordinating travel arrangements
• Strong written and verbal communication skills
• Ability to manage multiple competing priorities with minimal supervision
• Bilingual Spanish preferred

Additional Details:

• Temporary assignment through early August 2026, with possible extension
• Business casual dress code
• Equipment provided
• Interview process includes an initial virtual interview followed by a second round with senior leadership

Perks:

• Hybrid schedule with remote flexibility on Fridays
• Exposure to executive-level operations within a global organization
• Opportunity to work in a professional corporate headquarters environment
• Long-term temporary assignment with potential extension
• High-visibility role within the Finance department

Administrative Assistant

Aurora, IL

Type: Contract

Location (city, state): Aurora, IL

Industry: Healthcare

Pay: $27- $30/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a global healthcare organization to identify an experienced Administrative Assistant for a short-term contract opportunity. This role supports a shared services team and offers the chance to contribute to multiple departments within a professional and collaborative corporate environment.

Job Description:

The Administrative Assistant will provide administrative support across several departments, assisting with scheduling, document management, invoice coordination, and general office support.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting leadership and cross-functional teams. The position will also assist with daily mailroom coordination for a portion of the workday.

Key Responsibilities:

• Provide administrative support to multiple internal teams, including legal, tax, and shared services leadership
• Manage calendars, coordinate meetings, and schedule appointments for team members
• Organize and support internal meetings, events, and team communications
• Track department expenses and assist with processing invoices and vendor billing
• Maintain and organize digital files and records within document management systems
• Assist with contract tracking and documentation organization
• Help prepare and format documents, templates, and internal materials
• Maintain accurate electronic and physical records for department projects
• Support daily mailroom operations and assist with shipping and receiving requests through carriers such as USPS, FedEx, and UPS
• Complete additional administrative tasks as needed

Qualifications:

• Approximately 5+ years of administrative support experience in a professional office setting
• Experience managing calendars, coordinating meetings, and supporting multiple stakeholders
• Strong organizational and document management skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe
• Ability to multitask and manage competing priorities in a fast-paced environment

Additional Details:

• Contract assignment lasting approximately 6–8 weeks
• Quick start date
• Schedule is approximately 30 hours per week
• Monday remote, Tues/Wed/Thurs in office, off on Friday
• Professional office environment with high standards for presentation

Perks:

• Opportunity to support a well-established global healthcare organization
• Short-term contract with immediate impact
• Variety of administrative responsibilities across multiple departments
• Collaborative team environment
• Four-day work week with Fridays off

Title: Executive Assistant (Hybrid Opportunity)

Location: Tampa United States

Job Description:

The Executive Assistant provides administrative planning and support to the President of the Southeast Region and Customer Solutions. The role will be responsible for handling meeting schedules, travel arrangements, expense reporting, records management, training records, owing and managing team communication lists and groups, assisting with logistics for on and off-site meetings, and day to day office requests. In this position, working collaboratively with assistants throughout various departments / functions within and outside the Region is essential.

This position is hybrid (3 days in office) but may require additional days in office to assist with events and regional meetings.

Responsibilities:

• Ensure that administrative tasks are done in an effective and efficient manner.
• Screen and prioritize communications and opportunities from external and internal sources.
• Schedule meetings, appointments and maintain calendars.
• Arrange and prepare materials for staff and other meetings.
• Take notes and minutes in meetings.
• Prepare communications and documents, such as memos, emails, invoices and other correspondence.
• Assist leader with assigned projects.
• Create and run reports.
• Research and book travel arrangements.
• Complete expense reports.
• Respond to procedural requests.
• Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
• Perform other duties as assigned to meet the business needs or customer requirements. This is not an exhaustive list of all duties and responsibilities, but rather a general description of work performed by the position.

Qualifications:

Required Work Experience:

5+ years of relevant administrative experience.

Knowledge:

• Proper telephone etiquette to handle inquiries.
• Calendar management

Skills:

• Excellent interpersonal and communication skills (oral and written) necessary to effectively interact with customers and co-workers.
• Intermediate to advanced computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to multi-task and work in a fast-paced environment.
• Strong organizational skills
• Ability to analyze and solve problems.
• Ability to maintain professional and tactful manner in stressful situations
• Exhibit comfortable interaction with employees at all levels of the organization.
• Ability to handle a variety of situations independently without supervisor review.

Title: Speech Language Pathologist (SLP)

Location: US-WI

ID 2025-2646

Department: K-12 SPED/ Education

Job Description:

Category K-12 SPED/ Education

Position Type

Part-Time

Overview

Join Our Team as a Part-Time Remote School Speech-Language Pathologist (SLP) in Wisconsin! 

Are you a dedicated Speech-Language Pathologist seeking a rewarding opportunity to make a difference in students' lives? E-Therapy is hiring! 

Ask us more about how we can help!

Position Details:

For immediate consideration, please send your resume to [email protected]

Why E-Therapy?

What We Offer:

• Comprehensive support to help you succeed
• The chance to work with a passionate and collaborative team
• The opportunity to make a meaningful difference in students' communication skills andoverall growth

Ready to Join Us?

Empower students. Transform lives. Start your journey with E-Therapy today!

Position Overview:  We are currently seeking a Speech-Language Pathologist (SLP) to join our dynamic team at E-Therapy. The successful candidate will play a crucial role in providing speech and language therapy services to students in PreK-12 schools, helping them develop communication skills and overcome speech and language disorders.

Key Responsibilities:

• Conduct comprehensive assessments of students' speech, language, and communication abilities.
• Develop inidualized therapy plans and goals based on assessment results and students' needs.
• Provide direct therapy services to students, targeting areas such as articulation, phonology, language comprehension, fluency, and pragmatic skills.
• Collaborate with teachers, parents, and other members of the educational team to support students' communication goals in the classroom and other educational settings.
• Incorporate evidence-based techniques and therapeutic activities into therapy sessions to promote speech and language development.
• Monitor students' progress and adjust therapy plans as needed to facilitate optimal outcomes.
• Document therapy sessions, progress reports, and other relevant information accurately and in a timely manner.
• Participate in IEP (Inidualized Education Program) meetings and provide input regarding students' speech and language needs.

Qualifications:

• Master's degree in Speech-Language Pathology from an accredited program.
• Valid state licensure or eligibility for licensure as a Speech-Language Pathologist
• Current ASHA certification required
• Passionate about working with K-12 students in a virtual setting
• Experience providing speech-language therapy services in a school or pediatric setting.
• Proficiency in assessment tools and therapeutic techniques commonly used in pediatric speech-language pathology.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with students, parents, and school staff.
• Strong problem-solving abilities and attention to detail.
• Experience in teletherapy (preferred).
• Knowledge of augmentative and alternative communication (AAC) systems and other assistive technology used in speech-language therapy (preferred).

Benefits:

• Competitive salary
• Comprehensive health and wellness benefits package
• Flexible work arrangements
• Opportunities for professional development and growth
• Collaborative and supportive work environment

Equal Opportunity Employer:

E-Therapy is an equal opportunity employer and is committed to fostering an inclusive and erse workplace. We welcome and encourage applications from all qualified iniduals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.  

At E-Therapy, we are pioneers in the field of special education, dedicated to delivering top-tier, clinical solutions to PreK-12 schools nationwide. Our mission is to empower schools with cutting-edge, clinical solutions through our advanced, technology-driven platform. By seamlessly connecting schools with our network of highly qualified, licensed clinicians, we offer a range of essential services that are both accessible and impactful.

Physical Requirements (Remote Work):

While performing the duties of this job, the employee is regularly required to sit for extended periods and use a computer keyboard and mouse for typing and navigating software applications. The employee must be able to effectively communicate verbally and in writing with colleagues and clients. Occasionally, the employee may need to stand, walk, reach with hands and arms, and lift or move objects weighing up to 20 pounds. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Please don't miss out on the opportunity to work with E-therapy!  We are interviewing this week for next school year opportunities so don’t miss your chance to be part of something extraordinary

Practice Associate

Remote USA

Full time

R2946

Job Description

A bit about this role: 

• Practice Associate 

  • Support the administrative needs of new and existing programs for Devoted Medical through process design, process escalation, etc.

  • Maintain a positive relationship with provider groups/providers to ensure a productive relationship for all involved

• Practice Management

  • Practice Management is a dynamic, multi-faceted team that supports all aspects of Devoted Medical across the organization.

  • Key responsibilities include onboarding and offboarding, supply procurement, relationship management, and maintaining the back-office infrastructure.

Your Responsibilities and Impact will include: 

• Support the administrative needs of new programs for Devoted Medical through process design, problem escalation, etc. 

• Maintain a positive relationship with Provider/Provider Groups to ensure a productive relationship for all involved

• Maintain the back-office infrastructure for DM (including electronic health record, fax line, and visit scheduling systems) 

• Support procurement of necessary clinical and non-clinical materials

• Maintain Devoted Medical Clinical Staff  calendars for availability.

• Onboarding/Offboarding  of Devoted Medical employees 

• Assist with maintaining clinician files

• Communicate frequently with team members and leadership; ensure all follow up tasks are completed timely

Required skills and experience: 

• 2+ years professional experience, at least one of which is in medical administrative or medical group support role 

• Skills to manage schedules, logistics, purchasing … all the day-to-day details of running a business 

• Ability to engage with stakeholders (patients, colleagues, and clinicians outside the organization) from a variety of backgrounds, organizational levels and cultures

• Ability to manage multiple responsibilities at once

Desired skills and experience:

• Bachelor’s degree preferred;  relevant experience considered in lieu of degree

Salary Range: $25.00 - $30.00 per hour

The pay range listed for this position is the range the organization reasonably and in good faith expects to pay for this position at the time of the posting. Once the interview process begins, your talent partner will provide additional information on the compensation for the role, along with additional information on our total rewards package. The actual base salary offered will depend on a variety of factors, including the qualifications of the inidual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Our Total Rewards package includes:

• Employer sponsored health, dental and vision plan with low or no premium

• Generous paid time off

• $100 monthly mobile or internet stipend

• Stock options for all employees

• Bonus eligibility for all roles excluding Director and above; Commission eligibility for Sales roles

• Parental leave program

• 401K program

• And more....

*Our total rewards package is for full time employees only. Intern and Contract positions are not eligible.

Healthcare equality is at the center of Devoted’s mission to treat our members like family.  We are committed to a erse and vibrant workforce. 

At Devoted Health, we’re on a mission to dramatically improve the health and well-being of older Americans by caring for every person like family. That’s why we’re gathering smart, erse, and big-hearted people to create a new kind of all-in-one healthcare company — one that combines compassion, health insurance, clinical care, service, and technology - to deliver a complete and integrated healthcare solution that delivers high quality care that everyone would want for someone they love. Founded in 2017, we've grown fast and now serve members across the United States.  And we've just started. So join us on this mission!

Devoted is an equal opportunity employer. We are committed to a safe and supportive work environment in which all employees have the opportunity to participate and contribute to the success of the business. We value ersity and collaboration. Iniduals are respected for their skills, experience, and unique perspectives. This commitment is embodied in Devoted’s Code of Conduct, our company values and the way we do business.

As an Equal Opportunity Employer, the Company does not discriminate on the basis of race, color, religion, sex, pregnancy status, marital status, national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Title: Instructional Developer

Job Description:

Responsibilities for this Position

Location: USA VA Ashburn

Full Part/Time: Full time

Job Req: RQ215785

Type of Requisition:

Pipeline

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

BI Full 6C (T4)

Job Family:

Program Instruction Support

Job Qualifications:

Skills:

Course Development, Learning Delivery, Training and Development

Certifications:

None

Experience:

2 + years of related experience

US Citizenship Required:

Yes

Job Description:

INSTRUCTIONAL DEVELOPER

Make meaningful contributions that fuel critical outcomes for some of the most complex government, defense, and intelligence projects. Join GDIT as an Instructional Developer for a career where your growth is just as important as the mission you support.

MEANINGFUL WORK AND PERSONAL IMPACT

At GDIT, people are our differentiator. As an Instructional Developer, you will contribute to impactful training programs that support the mission-critical needs of our federal government clients. In this role, you'll design, develop, and deliver innovative learning solutions, including in-person and virtual training programs, e-learning content, and performance support materials.

WHAT YOU'LL DO:

• Collaborate with cross-functional teams, including subject matter experts, developers, and business process owners, to design and deliver effective training solutions.
• Conduct training needs analyses and learner assessments to develop tailored instructional programs.
• Design and develop instructional materials, including learning design documents, storyboards, instructor guides, quick reference materials, and e-learning prototypes.
• Design and facilitate interactive and engaging learning experiences across multiple delivery modalities (in-person, virtual, hybrid).
• Leverage learning technologies (e.g., webinars, self-paced e-learning, streaming video) to deliver high-quality training programs.
• Complete course development projects and tasks per established timelines, client requirements, and quality standards.
• Ensure all deliverables comply with accessibility standards (e.g., Section 508 compliance).
• Analyze learner feedback and performance data to recommend and implement continuous improvements.

WHAT YOU'LL NEED TO SUCCEED

Bring your instructional design and development expertise along with a drive for innovation to GDIT. The Instructional Developer must have:

• A Bachelor's degree in Instructional Design, Learning Technologies, Education, or a related field.
• 2+ years of experience developing and delivering instructional products for erse audiences (experience with federal clients preferred).
• Active or eligibility to obtain DHS U.S. Customs and Border Protection (CBP) BI Clearance or Secret Clearance.
• Deep understanding of instructional design methodologies (e.g., ADDIE, SAM) and Adult Learning Theories.
• Proficiency in eLearning development tools (e.g., Articulate Storyline 360) and familiarity with SCORM standards.
• Experience applying accessibility standards (Section 508 compliance) to learning products.
• Strong written and verbal communication skills, interpersonal skills, and attention to detail.
• Ability to collaborate in a team environment and manage stakeholder relationships effectively.
• Knowledge of learning delivery platforms (e.g., MS Teams, WebEx, Zoom).
• NICE TO HAVE: Certifications in instructional design and familiarity with agile training development.

ADDITIONAL DETAILS

• This position may require up to three (3) days per week on-site support at GDIT or federal client locations.
• Some travel may be required based on client needs.

GDIT IS YOUR PLACE

At GDIT, the mission is our purpose, and our people are at the center of everything we do.

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

Explore a career at GDIT and you'll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.

Work Requirements

Years of Experience

2 + years of related experience

• may vary based on technical training, certification(s), or degree

Travel Required

Less than 10%

Citizenship

U.S. Citizenship Required

OWN YOUR OPPORTUNITY

Explore a career at GDIT and you'll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work.

The likely salary range for this position is $72,877 - $98,599. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

10-25%

Telecommuting Options:

Hybrid

Work Location:

USA VA Ashburn

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

Join our Talent Community to stay up to date on our career opportunities and events at

gdit.com/tc.

Equal Opportunity Employer / Iniduals with Disabilities / Protected Veterans

Administrative Assistant (part-time)

Location: Boston, Massachusetts

Country: United States

Category: Administrative

Workplace Location: Remote

Employment Type: Contract

Posted Date: March 5, 2026

Job ID: 644004

Job Description

Job Title: Administrative Assistant (part-time)

Qualifications (Required):

• Excellent written and verbal communication skills; able to present complex information (required)
• The person would need to be able to use MS Office Suite, Teams, and Zoom.

Preferred Qualifications:

• Administrative Assistant experience (preferred)

• Job Description: 

  The main responsibilities would be interacting with students, faculty, and staff in-person and by email, and some scheduling of meetings. 

  The person would need to be able to use MS Office Suite, Teams, and Zoom.  Some small projects, e.g., arranging data might also be included.

EEO Statement

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process, and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org, or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate ersity and are committed to providing an environment of mutual respect. We believe that ersity, equity, and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

Senior Executive Assistant (3 Month FTC)

Hybrid

Operations

Kingston Bagpuize, Oxfordshire, United Kingdom

London, England, United Kingdom

Description

Newton is seeking an enthusiastic, experienced, and highly capable Senior Executive Assistant to provide dedicated support to our Chief Operating Officer (COO) on a 3 month basis covering a sabatical. As a key member of our Senior Executive Office, you will play a vital role in Newton’s Executive Support Function, contributing to the development of a high-performing, world-class support team.

The role is temporary and can be based at either our Head Office in Kingston Bagpuize, Oxfordshire or our London Office, 9 Marshalsea Road.  You will be expected to be in the office 2-3 days a week and travel between these two office locations, and others as required. The salary for this role is £45,000 - £55,000.

• Working closely with the wider Executive Support function and business leaders to provide effective support and increased value to C-Suite Leaders.
• · Managing and maintaining the COOs complex diary and inbox using your in-depth knowledge of their work to make informed decisions.
• As an aligned representative of the COO you’re able to share guidance to others on their views and preferences.
• Supporting the COOs priorities, aligning with Newton objectives and business governance, and acting as a trusted adviser to them. You will have your own views and be confident expressing these to direct the COO.
• You will be closely aligned to the COOs Chief of Staff providing support as needed to them and the wider team.
• Coordinating meetings and events of varying size, including logistics and materials, for internal and external stakeholders.
• Preparing and updating meeting notes, agenda, briefing packs and PowerPoint presentations and ad hoc administration of inbound and outbound documents. You connect the dots between meetings, conversations, internal and external commitments.
• Where appropriate attending meetings with the COO and remaining aligned with all actions that come out of their meetings and ensuring these are progressed and the COOs activity aligns to delivery.
• Working closely with senior external stakeholders such as investors, NEDS, and Chair.
• Taking time to build industry knowledge and insights to deliver greater value to Newton.
• Building strong influential relationships across every area of the business at leadership level to build knowledge.
• Share best practices and demonstrate leadership by example.
• Manage travel, expenses, timecards, and other regular admin activities.
• Attending company and team events such as Development and Review Days.

Requirements

You’ll be a high calibre inidual, with exceptional levels of personal drive and eagerness for personal development. An analytical mind coupled with effective communication skills and a positive attitude are essential to fit into the Newton culture.

In addition, the successful candidate will also have/be able to demonstrate the following:

• Multi years experience supporting senior leaders as an Executive/Personal Assistant.
• Advanced diary, travel, and inbox management for remote and office-based executives.
• Enjoys working as a team and shows strong cross-functional collaboration, influencing and relationship-building at all levels.
• Proactive and energetic, anticipating needs, and exercising sound judgment independently, whilst working at pace and with the right sense of urgency.
• Confident, calm, adaptable, and effective under pressure in demanding environments showing strong levels of personal resilience.
• An ability to really put yourself in your stakeholder(s) position to build a real partnership and care about their success displaying empathy whilst balancing all their needs.
• Highly organized, detail-oriented, and able to prioritise and multi-task.
• Excellent communication skills, both written and verbal.
• Strong technical proficiency across the M365 suite and with using AI.
• Discreet, deadline-driven, and consistently adds value to senior leadership.
• Demonstrate a positive, “can do” attitude and strong leadership mindset with a willingness to adapt your hours where needed to meet business demands.

Sr. Supply Chain Specialist (Hybrid - South Windsor, CT)

locations

South Windsor, CT

Edgewood, NY

Edgewood, NY

Coppell, TX

time type

Full time

job requisition id

JR1079706

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

Broadridge is growing! We are seeking an enthusiastic Sr. Supply Chain Specialist to join our team. This role is responsible for optimizing inventory performance across our multi-site production network. This role supports direct procurement by managing the inventory (including paper rolls/sheets, envelopes, inks, and other direct supplies), while balancing Clients SLA’s and Production Operations’ requirements. The position partners closely with, client services, suppliers, warehouse and print operations, and finance to ensure material availability and cost-effective inventory strategies across the U.S Plants.

Responsibilities 

Inventory Strategy & Optimization 

• Analyze and manage inventory levels across multiple production facilities, focusing on roll paper, envelope stock, and other direct materials.

• Develop and maintain safety stock and reorder points, considering demand variability, supplier’s lead times, freight constraints, and Operations’ load balancing.

• Monitor inventory turns, aging, slow-moving, and excess/obsolete materials; lead reduction initiatives.

Procurement & Supplier Collaboration 

• Partner with Client Services to align inventory strategies with client contracts, allocation agreements, and pricing structures.

• Monitor supplier performance (lead time, fill rate, quality) and recommend risk strategies for paper availability and capacity constraints.

• Support sourcing decisions by providing inventory and demand analytics for new suppliers, clients and Production Operations.

Warehouse & Print Operations Support

• Collaborate with the warehouse and print operations, to align inventory plans with production schedules and delivery date requirements.

• Support material planning for peak mailing seasons, spikes, and customer-driven volume variability.

• Assist with new client on-boarding, new item/product substitutions, equipment changes, and plant transitions.

Planning, Reporting & Analytics 

• Develop and maintain inventory dashboards for Clients, Finance, and Warehouse and Production Operations.

• Conduct root cause analysis for shortages, overages, and inventory variances; recommend corrective actions.

• Ensure data accuracy and governance within our WMS/MK and Zycus systems.

Continuous Improvement & Leadership 

• Lead or support continuous improvement initiatives focused on inventory reduction, service improvement, and process standardization across facilities.

• Establish best practices for inventory management and material planning across the production sites.

• Serve as a subject matter expert for inventory analytics within the Direct Procurement organization.

Qualifications 

• Bachelor’s degree in Supply Chain Management, Operations, Business, Engineering, or a related field.

• 3+ years of experience in inventory management, supply chain analytics, or direct procurement within a manufacturing environment.

• Experience in paper, printing, mailing, or similar high-volume manufacturing environments strongly preferred.

• Understanding of MRP/ERP systems (SAP, Oracle, Zycus, or similar) and multi-site manufacturing operations.

• Advanced Excel skills; or similar analytics tools preferred.

• Working knowledge of production lead times, freight considerations, and seasonal demand patterns common to paper and mailing operations.

• Proven ability to work cross-functionally with client services, operations, warehouse, and finance.

• Strong communication skills with the ability to influence decisions using data.

Compensation Range: The salary range for this position is between $65,000 - $75,000.

Bonus Eligibility: Bonus Eligible

Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education.

Benefits Information: Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings.

All Colorado employees receive paid sick leave in compliance with the Colorado Healthy Families and Workplaces Act and other legally required benefits, as applicable.  Apply by clicking the application link and submitting your information. The deadline to apply for this role is May 1, 2026

#LI-JS2

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Location: Georgetown United States

Job Description:

Administrative Assistant

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Position Details

Position Information

Position Title Administrative Assistant Position Number TBD Position Type Temporary Part-Time Hiring Location Owens Campus-Georgetown, DE Contact Phone Number 302-259-6160 Contact Email Address [email protected] Work Location Owens Campus-Georgetown, DE Position Specific Details

Hours include Monday-Friday and schedule will depend based on operational need.

Salary $18.80/hour

Classification Information

Classification Title Administrative Assistant Job Code 4105 (FT), 4605 (PT) FLSA Non-Exempt Position Pay Grade B/C 10 Position Type Summary Statement

An incumbent is responsible for providing advanced administrative support to an administrative or technical supervisor and unit staff.

Nature and Scope

An incumbent reports to an administrative or technical supervisor, serves in a liaison capacity between the supervisor and internal and external stakeholders, the public and/or other departments within the College. Assignments require evaluative thinking and are carried out in accordance with standard administrative support practices, operational procedures and policies, and general work instructions. Work includes advanced administrative support with a high-level attention to detail; managing sensitive/confidential information for department/ision records and files. Ensure accuracy of data, inclusion of supporting documentation, and adherence with deadlines and procedures that impacts both students and employees. Incumbents assist supervisor by performing such duties as composing complex or detailed correspondence and reports for supervisor's signature that entails knowledge of programs, policies, procedures, rules, and regulations; preparing agendas for meetings; maintaining liaison between supervisor and other staff personnel, state/federal agencies and the public and disseminating directives.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

1. Acts as a liaison between supervisor and faculty, other departments, students, and the public and provides guidance on routine and some non-routine matters. Collects and compiles data for reports and provides supporting documentation.

2. Composes, formats, and types memoranda, correspondence, and reports. Prepares financial/legal documents, contracts, cases, charts, and similar materials using technology while maintaining appropriate confidentiality.

3. Reviews and routes incoming mail; composes reply for employer's signature; maintains a follow-up filing system on correspondence; orders supplies for department/ision; may forward copies of correspondence to others for their information and response, on behalf of supervisor

4. Supports department/ision by providing routine information to callers, transfers calls to appropriate official, and schedules appointments for supervisor resulting from public contact. Greets visitors, ascertains nature of business, and directs visitors to appropriate staff person.

5. Arranges details for department/ision meetings, conferences and events, and travel, including but not limited to schedules, reservations, location, taking minutes, and guest seating.

6. Establishes and maintains complex filing system for the unit, using traditional paper filing and digital filing using various technology. Keeps a variety of department/ision records, such as staff time and leave, attendance, and financial documents. Establishes and maintains accounting procedures for isional budget as allocated by department/ision.

7. Analyzes routine operating practices and procedures related to workflow, cost reduction equipment, and supply utilization, etc. to ensure smooth and efficient office operation and makes recommendations for change when necessary.

8. Tracks budget expenditures and performs research and other duties related to budget preparation including but not limited to registrations and payments for students, processing travel requests, including calculating mileage, and researching rates and lodging allotments. Collects receipts and reconciles credit card.

9, May supervise, train, or provide guidance and support to other clerical employees and/or College Work Study students.

10. Performs other related duties as required.

Knowledge Skills and Abilities

Knowledge of administrative principles and procedures.

Knowledge of accounting, fiscal policies, and guidelines.

Knowledge of ision operations, services, programs, and campus organization.

Knowledge of applicable policies, procedures, laws, regulations, or requirements.

Knowledge of word processing, spreadsheet, and database software.

Excellent interpersonal, communication, decision-making, critical thinking, and organizational skills.

Skill in searching files and records for information.

Skill in recording and compiling data accurately.

Ability to oversee the work of clerical/support employees.

Ability to read, apply, and explain rules, regulations, policies, and procedures.

Ability to exercise discretion in the handling of confidential information.

Ability to communicate effectively, both orally and in writing, and relate to a erse population in a multicultural environment.

Minimum Qualifications

Associate's degree in a relevant field and two (2) years of responsible administrative support experience; or other equivalent combination of education and experience.

Posting Details

Posting Details

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents

• Resume
• Unofficial Transcripts
• Second Letter of Reference
• Certificates

Optional Documents

• Cover Letter/Letter of Application
• Teaching Philosophy
• Writing Sample
• Curriculum Vitae
• Other Document
• Multi Media
• First Letter of Reference

Title: Life Enrichment Specialist - Part Time - Crystal Brook

Location: Crystal Brook United States

Job Description:

Schedule: Part-Time | 24 hours/pay period | Occasional Weekend Hours

Pay Range: $16.00 - $21.50/hour (non-exempt), based on experience, qualifications, and location.

Why You'll Love Working at Vivie

• Competitive pay with employer-matched retirement and pay-on-demand
• Comprehensive health and wellbeing benefits
• Generous PTO and paid holidays
• Career growth with scholarships, training, and professional development
• Work-life benefits and modern technology that make your day easier

As a Life Enrichment Specialist, you'll be at the heart of our community, inspiring joy, connection, and purpose through engaging activities and meaningful interactions. Whether leading group events, conducting one-on-one visits, or supporting residents in discovering new hobbies, you'll play a key role in enhancing the quality of life and overall well-being of our residents.

As a Life Enrichment Specialist, you will:

• Create Opportunities for Socialization & Enjoyment - Based on resident choice & preference, plan and prepare daily events that prioritize enjoyment and socialization. Create opportunities that are meaningful and support engagement at a high level for each inidual.
• Promote and Facilitate Activity Involvement - Inform residents of activities through personal invitations, announcements, and daily activity boards. Prepare and set up rooms or sites for activities, including coordinating with kitchen and housekeeping services. Lead and facilitate activities, encouraging participation while developing positive, trusting relationships with residents.
• Maintain Resident Records - Record and maintain detailed attendance and progress notes for residents participating in daily programs, special events, sensory groups, and one-on-one activities. Ensure accurate and confidential documentation of each resident's involvement and progress.
• Conduct One-on-One Visits - Provide inidualized attention to residents who are unable or choose not to participate in group activities. Utilize sensory props, music, reading, and other approaches to enhance their experience.
• Other Duties as Assigned - Participate in staff meetings, in-services, and emergency evacuation procedures. Collaborate with Life Enrichment Coordinator on special projects.

This job also requires:

• High school diploma or equivalent required.
• Experience in healthcare or working with seniors is strongly preferred.
• Creativity, adaptability, and problem solving skills.
• Ability to pass state mandated background check.
• Valid driver's license
• Proficient in English to ensure effective communication with residents, team members, and family.
• Physical capability to perform all job duties, including lifting, standing, and transporting residents.

Additional Details:

• Employment Type: Hourly, non-exempt (eligible for overtime)
• Department: Life Enrichment
• Leadership Received: Life Enrichment Coordinator
• Division: [Specify the department or operational ision]
• Travel Requirements: No
• This role does not include supervisory responsibilities.

Title: Assistant Spa Manager

Location: Horseshoe Bay United States

Job Description:

The Operational Support Coordinator provides the structured administrative foundation necessary for the Assistant Director and Spa Manager to focus on high-impact strategic initiatives. By managing the intricacies of daily logistics, this role ensures the spa is positioned to scale efficiently and sustainably over the next two fiscal years.

Through this dedicated support, leadership can prioritize:

• Guest-Facing Leadership: Enhancing the premium guest experience and service excellence.
• Human Capital Management: Driving staff recruitment, onboarding, and professional development.
• Strategic Growth: Developing new wellness programs, expanding retail offerings, and planning the transition into the future Wellness Center.

Key Responsibilities

1. Workforce & Payroll Administration

• Payroll Processing: Prepare, organize, and input payroll data; verify timecard accuracy and ensure deadline compliance for final leadership approval.
• Labor Tracking: Assist with schedule coordination, labor hour tracking, and real-time updates to the appointment book.
• Compliance: Maintain meticulous documentation for labor guidelines, staffing regulations, and internal departmental records.

1. Procurement & Inventory Management

• Purchasing Coordination: Generate purchase orders as directed and manage vendor relations and invoice records.
• Stock Oversight: Track receiving and inventory levels for both retail and operational supplies to ensure seamless service delivery.

1. Systems, Reporting & Data Integrity

• Data Management: Execute accurate data entry across payroll, scheduling, and inventory platforms.
• Reporting: Maintain trackers and spreadsheets to support labor and operational analysis.
• Process Documentation: Assist in the development and maintenance of internal SOPs and digital workflows.

1. Communications & Facility Standards

• Liaison: Serve as a central point of contact between therapists, Spa leadership, and hotel administration.
• Service Support: Provide front desk coverage, including reservation management, guest inquiries, and retail sales.
• Quality Control: Supervise facility cleanliness and submit engineering work orders for maintenance needs.

The "Resort Life" Benefits

We believe in rewarding the dedication of our associates with a comprehensive suite of "Resort Life" bonuses and professional advantages:

• Residential & Commuter Support: Subsidized associate housing and dedicated shuttle services are available to support your "Live Where You Work" lifestyle.
• Amenity Access: Enjoy "Play Where You Work" privileges, including Golf and Amenity access across our 7,000-acre estate (subject to occupancy and business levels).
• Global Travel: Access deeply discounted rates at over 100 Crescent Hotels & Resorts properties nationwide.
• Professional Growth: We prioritize internal advancement through our specialized Manager in Training (MIT) program.

Full-Time & Eligible Part-Time Benefits:

• Health & Wellness: Comprehensive Medical, Dental, and Vision insurance plans.
• Financial Security: 401(k) retirement plan with employer matching.
• Income Protection: Short/Long-term Disability, Major Illness, and Accident insurance.
• Peace of Mind: Direct access to the Associate Relief Fund for unexpected needs.

Scope of Authority & Role Boundaries

• Administrative Support: This role serves strictly as an operational liaison; it does not include independent financial or staffing decision-making power.

Verification Protocol: All payroll submissions, purchase orders, and official documents require final review and authorization by the Spa Manager.

Qualifications

Education

• Bachelors (Preferred)
• Associates (Preferred)
• High School (Required)

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Compensation: $30,000 to $55,000 per year

Title: Administration Officer

Location: Sydney Australia

Job Description:

Job no: JR109282

• Part time position - Enjoy flexible hours for better work life balance!
• We care about YOU! Access counselling, wellbeing services, legal & financial assistance
• Join Australia's largest private health care provider.

About the Role

We are seeking a flexible, highly organised, and enthusiastic inidual to join our Patient Services Centre at Pindara Private Hospital with part time opportunity available. You will be part of a collaborative and supportive administration team, responsible for providing high-quality customer service in areas such as banking, cash handling, accounts receivable/payable, and general administrative functions.

You will also be responsible for all administrative duties within the department and undertake all identified tasks and duties as part of a team that works cooperatively, sharing roles and responsibilities to meet the needs of the customer.

Duties may include, but are not limited to:

• Confirming health fund coverage, completing self-funding quotes
• Attend to the reception desk, directing visitors and handling phone/email enquiries
• Checking in patients and ambulances
• Cash handling & EFTPOS payments
• Precise data entry to ensure patient information is updated
• Provide administrative support to relevant departments.

About You

You will showcase excellent communication and interpersonal abilities, reflecting your strong customer service skills. You will excel in a fast-paced environment, managing competing priorities effectively, and will demonstrate exceptional communication skills, both verbally and in writing. Your ability to engage with stakeholders at all levels will be key to achieving positive outcomes.

You will also bring:

• Sound understanding of payment and collection procedures for accounts payable/receivable
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience in a healthcare environment (desirable)
• High attention to detail and accuracy
• Strong problem-solving skills with a customer-focused approach
• Ability to work independently with limited supervision
• Previous Hospital, Medical Reception or Health fund experience – desired
• Health fund experience desirable
• Available for a 24 hrs/day 7 day week rotating roster

Remuneration: On offer is $34.61 + superannuation based on experience level and qualifications, exclusive of penalties or allowances.

About us

Pindara Private Hospital is an acute medical/surgical and maternity hospital serving the northern end of the Gold Coast.

Ramsay is a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.

What’s in it for you?

Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.  

Discounts:  Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental. 

Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.  

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

Requirements

• Provide or complete a National Police Check (conducted within the last 12 months)
• According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

Title: Office Coordinator

Location: Tucson, AZ, United States

(Part Time), Onsite

Job Description:

Office Coordinator (Part Time) Posting Number req25310 Department Research Innovation & Impact Department Website Link https://postdoc.arizona.edu/ Location Tucson Campus Address Tucson, AZ USA Position Highlights

Postdoctoral Affairs in Office of Research & Partnerships at the University of Arizona is seeking an Office Coordinator. This is a multi-tasked environment requiring the incumbent to perform independently with initiative, resourcefulness, discretion, and sound judgment. The successful candidate will demonstrate a proactive approach to assigned tasks and possess strong attention to detail. They will be professional and capable of effectively managing a wide range of responsibilities. The role combines administrative duties, communications and budgeting.

The University of Arizona Office of Postdoctoral Affairs was established in 2017. It is housed under the Office of Research & Partnerships (ORP), receives additional support from the Graduate College, and serves the approximately 500 postdoctoral scholars on the Tucson and Phoenix campuses. Its mission is to advance postdoctoral scholars by providing career and professional development resources, fostering an inclusive academic community, and promoting excellence in research, discovery, and innovation across campus and support faculty in their role as postdoctoral mentors. University of Arizona Postdoctoral Affairs offers postdoctoral scholars (postdocs) a broad range of resources and workshops to support their professional development and career advancement.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Communications and event planning:

• Serve as the primary point of contact for stakeholders
• Respond to complex and delicate communications through email from postdocs and faculty
• Plan and coordinate events for postdocs associated with NPAW, HSRI, RDS webinars (DOD, NIH, industry, and foundation funding opportunities), career development, and others.

Community building:

• Work to connect postdocs to resources within Postdoc Affairs, University of Arizona Postdoc Association (UAPA), Campus Health, Career Services, International Scholar Services, and other campus partners.
• Facilitate peer support opportunities and recruitment of postdocs for the UAPA.
• Develop and maintain a postdoc alumni tracking system.
• Maintain Postdoc Affairs Social Media (LinkedIn and Instagram).

Operations:

• Facilitate grant and award review processes by communicating with reviewers, disseminating materials for applicants and reviewers, etc.
• Assist the GA in developing the newsletter
• Assist the GA maintain postdoc events calendar
• Assist the Director with clerical and meeting support as needed (setting up Zoom and in-person meetings, preparing itineraries for candidates' site visits, etc.)

Finances and Accounting:

• Serve as PA liaison to ORP Business Office, maintain records of ORP grants and awards.
• Liaise with NIH T32 training grant staff
• Track funding authorizations and expenditures, ensuring proper record-keeping practices

Knowledge, Skills, and Abilities:

• Skill in planning, analyzing & coordinating activities & establishing priorities.
• Able to exercise discretion working with sensitive matters.
• Ability to work with people at all levels of the organization.
• Proficient with Microsoft Office 365 Suite, Outlook, Adobe PDF manipulation and conversion, excellent written and verbal communication skills, able to cooperatively multi-task and prioritize work, professional friendly attitude.
• Social media management skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications FLSA Non-Exempt Full Time/Part Time Part Time Number of Hours Worked per Week 20 Job FTE 0.5 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates E Fiona Bailey | [email protected] Open Date 3/2/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Executive Assistant to SVP Chief Technology Officer

Requisition Number:  127948

Location: Hershey, PA

This is a Hybrid work location role within our Best of Both Flex Work model. Expectation is remote work Monday and Fridays (in office as needed these days); in-office collaboration Tuesday-Thursday. Flex time appropriate with advance communication with the leader.

The Hershey Executive Leadership Team (ELT) is seeking a team-inspiring, energized, and assertive Executive Assistant to support the SVP Chief Technology Officer.

To win the role, you must show through your experiences, traits, behaviors, and skills that you…

• Have excellent written, verbal, and visual communication - Your success depends on it.

• Are willing to take risks and act on your own judgment - You’re aiming to win. 

• Fall in love with solving business problems or want to learn - We’ll teach you. 

• Have a balanced EQ - It helps you manage stress and interact with your colleagues.

• Are a vault - You get to see, hear, and participate in a lot of exciting, and sensitive things, so extreme confidentiality and discretion are required.

Our new teammate is a skilled professional, which means we will give you ownership of several outcomes. The activities to deliver excellent outcomes will be achieved in partnership with your Executive Leadership Team (ELT) teammate but you design how we get there together.

Here are just a few things you’ll own:

• Planning and executing connections and meet ups among dozens of different stakeholders in and outside of Hershey. Figuring out how to maximize the time we spend together is a fundamental component of your work.

• Developing content for strategy, projects, board meetings, and other critical deliverables in a way that conveys information that resonates with its intended audience. This content includes Board presentations, which are time intensive, maybe even late at night or on weekends, and require significant creative thinking and excellent visualization skills.

• Enabling ELT members to be the most effective team possible by collaborating with leaders, other members of the ELT support team, and external partners. We need your help to get stronger as a team. You are part of the extended ELT team on day 1. This role isn’t for you if you don’t love to solve problems with the input of others. 

• Prepare the ELT member for commitments, including internal townhalls, team meetings, Global Management Business Reviews (GMBR), and so on. We operate on a 5-, 3-, and 1-year business cycle. The ELT meets weekly as a team to discuss the most critical work to deliver on our long-term value creation commitments. If you love to think ahead and ask great questions, consider this opportunity a strong fit.

• Extensive “first-level” point of contact for digital communications, calendar management, travel, and all other forms of communication. Often you are acting entirely on behalf of your ELT teammate and the broader ELT. Be ready.

Act as the facilitator and enabler of functional and unit team meetings. You are on the leadership team of the function day 1 just like you’re on the ELT team day 1.

• Taking a point of view, having a voice, getting people to talk are all skills that will help you deliver this commitment.

• Help your ELT member be a better leader who ignites the passion of others by staying connected to people…energize teams by giving people autonomy to deliver…steering the way by being as clear as possible.

Things You Need To Know Cold And Do Well To Succeed:

• High level ability and proficiency with full Microsoft suite of products, with a strong focus on PowerPoint and Excel

• Strong commercial acumen or willingness to learn how we run the business

• Initiative, “event-planner-like” organization skills

• Maniacal attention to detail and responsiveness

• Strong interpersonal communication skills –listening is really important—as is questioning 

• Ability to handle stressful business situations in a rapid changing environment

• High level of confidence and protection for confidential files and communications

• Ability to juggle multiple priorities flawlessly in a cool, calm, and professional manner

• When and how to challenge and push your ELT member and others to be bigger, bolder, more courageous, more compassionate, more concerned for others

Title : Senior Personal Executive Assistant

Location: Framingham MA US

Type: Full-time

Workplace: Hybrid remote

Job Description:

Sincere is looking for a seasoned Senior Personal Executive Assistant to join our growing team. We need a multi-tasking, problem-solving, event-coordinating maestro who lives near Framingham, MA. This full-time role will include a variable mix of Company responsibilities and personal tasks. The ideal candidate has 10+ years of experience supporting C-level executives, and is equally comfortable coordinating hotel arrangements for 50+ people as they are coordinating with a contractor or picking up last-minute groceries. As part of a two-person executive assistant team, this hire will also need to be skilled at delegation, prioritization, and working collaboratively. 

This role requires three days per week in our Framingham HQ, with additional flexibility to work from home and/or on-site as needed.

In this role, you will:

• Maximize C-Suite efficiency — off-load any and all possible errands, renewals, payments, and business/personal tasks so our leadership team has more time to focus on the business.

• Remain in constant sync with calendars & schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen.

• Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.

• Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities.

• Manage all aspects of loyalty points programs and travel rewards to maximize value.

• Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order.

• Source service providers & schedule appointments.

• Handle household tasks — shopping, selling, returns, donations, setup, installation — you get the idea.

• Surprise & delight by handling things we haven’t thought of for this list.

Requirements: 

• You get things done. Without sacrificing quality. Your results speak for themselves. 

• You can handle constructive criticism, and understand that you will be held to a high standard. 

• You love lists. You've got processes and systems in place to keep you on track.  

• You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you're off to the races. 

• You have a critical eye. You know what quality looks like, and you won’t settle for anything less.

• You are a fantastic communicator — written and verbal. Typos irritate you, you can't stand gerunds, and grammar is (almost) your middle name.  

• You are tech savvy, and all your favorite organizational tools are digital.

• You have raw intelligence. 

• You understand business and personal etiquette, and can gently guide others. 

• You can keep a secret. Discretion is key when you work for an executive team. 

• You strive for perfection. You often go above and beyond what is asked, and you don’t wait to be assigned work. You seek out your next project yourself.

• You are caring, curious, and have a great sense of humor. Hey, it's not all about work you know! 

• You must have reliable transportation and live near Framingham, MA.

• You’ll work reasonable hours, but you have a 24/7 mindset.

Benefits

Do you want to work at a growing company that invests in its team more than the average employer? Sincere is a family of brands with heart. The Company is home to Punchbowl®, Lovebird®, Timehop®, and Memento®, and builds technology that brings you closer and helps show you care to the people who matter the most. With Sincere Foundation, we support organizations that address basic needs, and envision a future where everyone has the opportunity to celebrate, recognize milestones, and honor memories. We provide a fun, casual, and innovative environment where hard work is recognized and rewarded.

What We Offer: 

• 100% Health, Dental & Vision coverage 

• 401K Plan with Profit Share 

• Annual bonus potential 

• Health & Wellness stipends 

• Paid time off plus 12 paid holidays & Summer Fridays 

• Paid parental leave 

• Childcare benefits (dependent care FSA)

• Flexible, hybrid work environment

• In-person, all-expenses-paid Team Summits (2X a year)

The base salary range for this role is $100,000 – $150,000. Actual salary may vary based on skills and experience.

Title: Special Programs Clerk

Location: US - WA - Remote

Job Description:

Job Description

Required Certificates and Licenses: None, preferred in Special Education

• Fingerprinting through the Washington State Patrol (WSP) and the Federal Bureau of Investigation (FBI) or the ability to achieve one

Residency Requirements: Washington

• or within 50 miles of the state boarder

Hourly Rate: around $21

Start Date: Immediate

The remote Special Education Compliance Support Clerk works year round to monitor and communicate all state requirements for Special Education compliance, and schedules Inidualized Education Program (IEP) meetings as required.

K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Insight School of Washington (ISWA). We want you to be a part of our talented team!

The mission of Insight School of Washington (ISWA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a REMOTE full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: The below statements are intended to help describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required; other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• Monitors all deadlines pertaining to Special Education compliance;
• Effectively communicates compliance deadlines to the appropriate school personnel for timely action;
• Works closely with teaching staff, providers and families to schedule Inidualized Education Program (IEP) meetings based on mutual availability; Ensures that necessary logistical information and relevant documents are provided in advance;
• Distributes IEP scheduling information to schools on a monthly and weekly basis;
• Monitors IEP due dates and alerts schools when they become overdue.

REQUIRED QUALIFICATIONS:

• Associate's degree AND
• One (1) year of experience OR
• Equivalent combination of education and experience
• Ability to clear required background check

DESIRED QUALIFICATIONS:

• Excellent communication skills - written, verbal and listening; Able to keep others informed using appropriate communication methods
• Strong personal organization, attention to detail and sense of urgency
• Experience using a student management database
• Professional experience using Microsoft Outlook, Word and Excel
• Experience using a school database