Health Services Assistant

remote type

Hybrid

locations

Reverend Hugh Cooper Administrative Center

time type

Full time

job requisition id

R-310

Location Address:

Remote Office , Santa Fe, New Mexico 87501, United States of America

Compensation Pay Range:

Minimum Offer $:

16.63

Maximum Offer for this position is up to $:

24.71

Now hiring a

Health Services Assistant-ABQ

Summary:

Build your Career. Make a Difference. Presbyterian is hiring a skilled Health Services Assistant to join our team.

Type of Opportunity:

Full time

Job Exempt:

No

Job is based :

Reverend Hugh Cooper Administrative Center

Work Shift:

Days (United States of America)

Responsibilities:

The Health Service Assistant is responsible for supporting Health Services Coordination functions including, but not limited to, medical records coordination, technical retrospective claims review, referral/auth. entry, research which may include but not limited to claims, eligibility, benefits, provider contracts, coordination of benefits, provider education, data entry report generation, act as liaison to and/or assists PHS clinical leaders.

Some key responsibilities include:

• Prior Authorization may process emergent/elective and transitional prior authorization requests according to established evidenced based criteria. Screens prior authorization requests not meeting guidelines and requests/gathers/forwards additional information.
• May conduct utilization review by monitoring daily prior authorization requests and documenting timely updates for service requests. Completes Administrative Denials and submits Medical Director Reviews as directed.
• Correspondence with Provider/Member Notifies members and providers including but not limited to approvals, provider notification of service requests and out of network approvals
• Coordination of Benefits by monitoring benefit limitations for all members. Identifies members for case management or needed follow up regarding subrogation or coordination of benefits. Refers to appropriate departments as needed. Provides claims follow up as indicated.
• Documents in multiple computer applications timely and according to unit policy and regulations. Documents appropriate codes and claims payment information to ensure accurate claims payment.
• Data entry to ensure accurate records notifications/referrals.
• Submits Patient referrals for complaints and compliments.
• Liaison with providers and facilities telephonically, include problem solving regarding member needs.
• Requests clinical updates.

Qualifications:

• High School Diploma GED required. Associates Degree or completion of a medical vocational program preferred.
• One to three years' experience in a medical or health insurance position

Qualifications:

• As stated above

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness

Why work at Presbyterian?

About Presbyterian Healthcare Services

Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.

AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.

We're Determined to Support New Mexico's Well-Being | Presbyterian Healthcare Services

Legal Assistant - Insurance Defense

Job Number: 256914

As a legal assistant on our team, you’ll handle tasks critical to the success of our law offices. An ideal candidate will have prior litigation experience and an understanding of legal terminology, which will be used to provide administrative support to our attorneys through preparation of legal documents and correspondences, such as motions and pleadings. Using an electronic case management system, you’ll manage attorney calendars, coordinate examinations for defense experts, and communicate with clients. Among other things, you’ll spend time maintaining files, answering phone calls, propounding discovery – including serving client discovery, along with other administrative duties.

Must-have qualifications

• High school diploma/GED equivalent or higher and a minimum of two years legal work experience in a business or legal environment supporting a professional team.

Preferred skills

• Insurance defense or personal injury experience working in a law firm
• Time management and organizational skills required to provide support to a large group of professionals
• Typing skills with special attention to grammar and accuracy
• Ability to work independently while maintaining highly confidential information
• Effective listening, verbal and written communication skills

Compensation

• $29.25 - $32.50/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Legal Intake Specialist - Remote

Martine Law•Remote

Description

Martine Law, a leading law firm, has been consistently ranked among the fastest-growing in the nation for three consecutive years. Specializing in criminal defense and family law, we seamlessly blend traditional legal expertise with cutting-edge technology to deliver unparalleled client representation. Our dynamic, tech-savvy culture fosters a supportive environment where our team can excel professionally while enjoying a harmonious work-life balance.

Why Choose Us?

• Competitive starting salary.
• Comprehensive healthcare coverage, including Medical/Dental/Vision and a 401(k) plan with company match.
• Generous paid time off policy.
• Option for remote or hybrid work setup.
• Collaborative team dynamics that encourage personal growth and career development.

Position Overview

The Intake Specialist plays a critical role in the client journey by qualifying leads, enhancing client experience, and supporting business growth. This position is responsible for managing inbound and outbound communications, scheduling case evaluations, and maintaining accurate intake data. The ideal candidate is empathetic, detail-oriented, and thrives in a fast-paced, client-focused environment.

At Martine Law, we firmly believe that a successful legal career can go hand in hand with a fulfilling personal life. By eliminating commutes and office politics, we streamline our operations to focus on delivering top-notch legal services efficiently to clients.

Responsibilities

• Review all booked consultations daily to identify missing or incomplete information. 
• Collect and confirm: Case numbers, Court details (jurisdiction, hearing dates, orders, OFPs, etc.), Relevant case documents. 
• Verify intake notes for clarity and completeness. 
• Flag and resolve missing details by coordinating with: The PNC, Intake Specialists, and The Sales Assistant/s. 
• Provide backup coverage for follow-up and confirmation calls when Paloma is unavailable. 
• Serve as a quality-control checkpoint between scheduling and evaluation.

Client-Focused Tasks

• Engage warmly with PNCs and clients via phone, email, and text.

Administrative Tasks

• Conduct daily lead reviews in Clio, HubSpot
• Maintain detailed records of all client interactions and follow-ups.

Qualifications

Knowledge, Skills & Abilities

• Prior experience in a professional services environment, preferably legal or administrative.
• High ethical standards with the ability to handle sensitive and confidential information discreetly.
• Strong experience managing client relationships and using client communication software.
• Excellent verbal and written communication skills for interacting with potential new clients (PNCs) and internal teams.
• Strong organizational and time management skills to manage multiple tasks and deadlines.
• Detail-oriented with a focus on accurate data entry and CRM updates.
• Strong interpersonal skills for relationship-building and stakeholder communication.
• Ability to work independently and collaboratively with minimal supervision.
• Proficiency in Microsoft Outlook and calendar management is required.

Experience

• 1+ years in customer service, client relations, or similar roles, preferably in a fast-paced environment.
• Experience in legal services or administrative support is preferred.
• Familiarity with legal software such as Clio and HubSpot is preferred.
• Experience with call communication platforms like AirCall.
• Proven ability to convert leads through persuasive and empathetic communication.

Education

• High school diploma required; advanced training or college education preferred.

Compensation

$18 hourly

Paralegal Supervisor– Legal Support

Job Number: 257816

As a paralegal supervisor of legal support on the Commercial Lines Product Design team, you’ll prioritize the activities of paralegals. In this role, you’ll coordinate daily team operations by assigning tasks, monitoring progress, reviewing work, ensuring accuracy, and providing technical guidance to subordinates on complex issues. You’ll lead all aspects of the work and research of legal support and administrative team members on legal matters, including litigation, administrative agency matters, subpoenas, and other legal inquiries. You’ll also create and implement new legal support processes and workflows and serve as a liaison to other enterprise functions regarding team and department processes.

Must-have qualifications 

• A minimum of eight years paralegal-level work experience.
• {OR} Bachelor's degree or higher or Paralegal Certificate and six years' related experience in a legal environment.

Preferred skills 

• Demonstrated ability to perform legal research; expert user of electronic research tools, such as WestLaw, LEXIS, or NILS and a working knowledge of the following software applications: Word, Excel, SharePoint and PowerPoint.
• Demonstrated leadership experience or experience coaching, mentoring, or developing others.
• Familiarity with Property & Casualty (P&C) insurance products, compliance requirements and resources, and industry standards.
• Excellent time management skills and ability to multi-task and adapt to changing priorities.
• Strong verbal and written communication skills and experience interacting effectively with all levels of organization

Compensation 

• $88,830-$98,700 /year
• Gainshare annual cash incentive payment up to 30% of your eligible earnings based on company performance

Location

• This is a remote role, with occasional travel to an office for meetings or training based on business need. 
• Prefer Eastern or Central Time Zone.

Schedule

• Monday-Friday 8:00AM-5:00PM ET

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Personal Assistant

remote type

Hybrid

locations

GBR - London

time type

Full time

job requisition id

R35794

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing

and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Firmex, Grata, and Sherpany. They all, collectively, define the future for business growth.

Apply for one position or as many as you like. Talent doesn’t always just go in one direction or fit in a single box. We’re happy to see whatever your superpower is and find the best place for it to flourish.

Get started now, we look forward to meeting you.

Job Description:

We are looking for a Personal Assistant, with strong experience, to support the four VP of Sales, in the fast paced London HQ office. You will play a key part in our team and are expected to be fully embedded within the team, creating strong team relationships. You will also work closely with the Business Support Team across EMEA.

Include the following but other duties may be assigned.

• Provide a comprehensive, efficient, and effective administration support to the VP of Sales and Ad hoc London Sales Team

• Co-ordination of travel, bookings, purchases, events, diary management, couriers and mail outs and other regular requirements for VP's and the Sales team

• Ensure submitting expenses on behalf of VP's, in timeline with company policy. Expense system experience is essential.

• Support the London Sales Team with ad hoc requests such as purchases and organising of client events

• Salesforce support for the local Sales team when required/ reporting for VP's

• Provide additional event management support for sales and including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.

• Responsible for the end to end purchase order management of any costs through the purchasing card.

• Undertake various types of research for special project work as directed.

• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.

• Other duties as may be requested on a ad hoc basis

Personal Attributes

• Hardworking team player, who works productively with wide range of people and personalities.

• Able to self-motivate and support other team members.

• Highly organised with excellent ability to prioritize tasks under pressure and with effective time management.

• Is flexible and adaptable in approach.

• At all times demonstrate a high degree of confidentiality discretion and professionalism.

• Takes an active role in personal development and frequently review inidual objectives.

• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.

• Ability to effectively problem solve.

• Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.

• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

Skills

• Fluent in English, both speaking and writing

• Strong aptitude for effective cross-functional collaboration.

• Effective listening, communication (verbal and written), and presentation skills.

• Excellent time management.

• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience

• 5+ years of experience of providing administration support.

• Good technical abilities including use of Microsoft Office Suite

• Able to work outside normal office hours from time to time, including evenings as and when required.

• Demonstrate service orientation with a desire to exceed customer expectations.

• Experience with Concur System, Salesforce and Workday is preferred

Our company is committed to fostering a erse and inclusive workforce where all iniduals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the ersity of our communities.

Operations Coordinator

West Des Moines, Iowa, USA

20 USD - 21 USD/hour

Job Description

This role involves coordinating operations within the Brokerage Operations area, focusing on ensuring timely and independent review and processing of various administrative tasks. The Operations Coordinator plays a crucial role in maintaining high standards of accuracy and efficiency, contributing significantly to the smooth functioning of operations.

Responsibilities

• Independently review and process Non Registered Associates and Registered Admin testing kits in a timely manner.
• Audit paperwork accurately to identify items that are not in good order.
• Conduct high-quality check-in calls that add value to newly affiliated iniduals.
• Send professional welcome emails to newly affiliated iniduals, ensuring compliance with Service Level Agreements.
• Process transitioning business accurately and in a timely fashion.
• Contact product companies for Change of Representative updates and update the status on client tracking sheets.
• Close all assigned opportunities in Salesforce promptly to prevent backlog.

Essential Skills

• Proficiency in accounting, reconciling, data entry, and processing.
• Experience with annuities, brokerage, and Pershing.
• Strong customer service skills.
• 1+ years of experience in the financial services industry.
• 1+ years of experience processing in a high volume and deadline-driven environment.
• 1+ years of experience in a processing, accounting, or production-driven environment.

Additional Skills & Qualifications

• Candidates with a Business degree are preferred but not required.

Work Environment

Associates are required to come into the office twice a week, with Wednesday being the mandatory team day. The other day is flexible according to inidual choice. The office features an open cubicle style and adheres to a business casual dress code.

The work hours are from 8 am to 5 pm. Although there is no lunchroom that serves food, there is a designated area for meals. The company promotes a flexible work environment, where associates are not bound by strict clock-in and clock-out policies.

Job Type & Location

This is a Contract to Hire position based out of West Des Moines, IA.

Pay and Benefits

The pay range for this position is $20.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability • Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in West Des Moines,IA.

Legal Assistant — Criminal Defense (remote) Bilingual

Martine Law•Minneapolis, MN, US

Description

Martine Law is one of the fastest-growing criminal defense and family law firms in the U.S. We fight hard, move fast, and don’t tolerate disorganization, delay, or excuses. If you’re the kind of person who thrives in a high-performance, high-pressure legal environment — and can juggle 10 tasks without dropping the ball — we want to talk to you.

We’re looking for a Legal Assistant who’s reliable, detail-obsessed, and thrives under pressure. This is not a passive role. You’re the air traffic controller behind every attorney — scheduling, prepping, organizing, and keeping cases moving forward at full speed.

Must be fluent in English and Spanish

Responsibilities

Your Mission:

• Communicate with clients, courts, and opposing counsel with professionalism and urgency
• Be the right hand to our attorneys — draft, edit, and file pleadings, motions, and legal correspondence
• Keep court deadlines, hearings, and meetings scheduled and tracked — no surprises, ever
• Organize and maintain client files (both digital and physical) with ruthless efficiency
• Follow up relentlessly to keep cases moving
• Valid driver's license and car to meet with clients off-site (travel is reimbursed)
• Keep everything tight, clean, and on track

Qualifications

Who You Are:

• Must be bilingual (English/Spanish)
• 1 year of experience as a legal assistant, criminal law preferred
• You’re organized, intense, and allergic to sloppy work
• Fast-typing, fast-moving, and laser-focused on details
• Experienced with legal CRMs and document management tools (Clio)
• Strong communicator — on the phone, in writing, and in person
• Able to handle multiple deadlines, competing priorities, and sudden shifts without losing your cool
• Must have a valid driver's license and vehicle

Compensation

$45,000 yearly

Executive Assistant

About Nerdio

At Nerdio, our mission is to simplify the lives of IT professionals and maximize their Microsoft cloud and end user computing investments. 

We support organizations of all sizes looking to deploy, manage, and cost-optimize native Microsoft technologies. We partner with Enterprises and Managed Service Providers all over the world to add value on top of their existing native Microsoft investments like Azure Virtual Desktop (AVD), Windows 365, and Microsoft Intune. 

Created in 2016, Nerdio has always taken a market-leading and collaborative approach to cloud deployment and management. In fact, our product roadmap is greatly influenced by the regular feedback we receive from having seen companies deploy AVD into production environments several thousand times using Nerdio technology. 

Today, Nerdio is used in over 50 countries by more than 15,000 organizations of every size and vertical. We’re committed to delivering exceptional service and support, which starts with identifying and supporting the best staff possible. 

We are a fast-moving, nimble company looking for iniduals who are collaborative, empathetic, driven and who love to move at the speed of light. If you want to be part of the AVD transformation that Microsoft and Nerdio are leading, then we want to speak with you.

About the role

The Executive Assistant is a strategic partner to senior leaders in a fast-growing, high-impact organization. This role goes beyond traditional administrative support, helping leaders stay focused on what matters most by proactively managing priorities, anticipating needs, and keeping the business moving forward.

The ideal candidate thrives in ambiguity, moves with speed and discretion, and brings structure to a dynamic, scaling environment. 

What you'll do

• Act as a trusted strategic partner to senior leaders by proactively managing priorities, calendars, and time allocation to ensure focus on the highest-impact work. 

• Anticipate needs and remove friction by staying several steps ahead - surfacing risks, flagging tradeoffs, and resolving issues before they slow the business. 

• Own complex calendar management and meeting preparation, which may include agenda creation, pre-reads, follow-ups, and action tracking to drive decisions and accountability. 

• Support execution of key initiatives by coordinating cross-functional meetings, tracking milestones, and helping leaders stay aligned on priorities. 

• Manage internal and external communications on behalf of leaders with sound judgment, clarity, and discretion. 

• Drive operational rigor by organizing workflows, improving processes, and introducing structure as the organization scales. 

• Coordinate travel and logistics efficiently and cost-consciously, ensuring leaders are prepared and productive while on the move. 

• Handle sensitive information with the highest level of confidentiality, professionalism, and trust. 

• Serve as a connector across the organization, building strong relationships and helping teams move faster together. 

• Continuously improve how the role operates, identifying opportunities to streamline, automate, or elevate executive support as the business evolves.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, scaling company or high-growth environment. 

• Exceptional organizational and prioritization skills, with the ability to manage ambiguity, shifting priorities, and multiple stakeholders. 

• High judgment and discretion, with a track record of handling sensitive information and operating as a trusted partner.

Preferred Qualifications  

• Experience in a tech, SaaS, or startup environment, particularly in remote or distributed organizations. 

• Demonstrated ability to operate strategically, not just administratively - anticipating needs and proactively solving problems. 

• Comfort with modern tools and workflows (e.g., Microsoft platforms, project management platforms) and a mindset for continuous improvement.

Benefits and Incentives

• Competitive Base and Incentive Plan
• Stock Options
• Health and Welfare Plans*
• Life and Disability Plans*
• Retirement Plan*
• Unlimited Flexible Paid Time Off, including your birthday off!
• Collaborative Team Culture

* Benefits for international employees, outside the US, vary by country. 

The pay range for this role is: 100,000 - 125,000 USD per year (Remote (United States))

Title: Receptionist

Wage Information: The wage range for this position is $15.00/hr - $18.00/hr, dependent on prior work history and experience

Employment type: Part-Time

Job Category: Admin - Clerical

Location: Fairhaven MA, 02719

Community: Fairhaven

Req ID: 2026-274314

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos.  Able to write simple correspondence.  Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10’s and 100’s.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

Curatorial Assistant

Location: Australia

Job Description:

The Details:

• Permanent Full Time | 9 day fortnight
• $83,541 pa + 12% super (level 3)
• 72.5 hour fortnight
• Hybrid, flexible working environment, including some work from home days.
• Location: Redcliffe

Join City of Moreton Bay as a Curatorial Assistant, and help shape and enhance our communities for today and tomorrow.

As a key member of the Galleries team, the Curatorial Assistant works closely with Curator - Galleries on the research, development and delivery of exhibitions across Council's three galleries. You will be passionate about working closely with artists, artworkers and other stakeholders to realise exhibitions and programs within a collaborative and enthusiastic team.

You will have strong research and writing skills that will be applied in the preparation of exhibition texts, acquisition assessments, artist biographies and exhibition support materials.

This position will cover a broad range of curatorial administrative duties including:

• Development of project timelines, contracts and loan agreements,
• Scheduling meetings and procurement processes, and
• Researching, developing and collating text for exhibitions.

Position Description - Curatorial Assistant.pdf

About you

You will bring your experience and knowledge in the curation of high-quality art exhibitions and programs, administration and problem-solving skills, and research and report preparation.. You'll also have:

• Sound time management skills to resolve conflicting priorities and meet deadlines
• Well-developed interpersonal and communication skills
• Ability to work in a team, communicating effectively and contributing to a positive work environment.
• Current C class driver's licence required.
• Current Working with Children card for child related employment required.

Why City of Moreton Bay?

What you do with your life matters. It's the same with your career.

We're the third-largest council in Australia and one of the fastest-growing areas. As Australia's newest city, we're building something that's never been done before: a new kind of city, inspired and empowered by a new kind of council.

This is your opportunity to develop skills and experience in a truly unique place, at a truly unique point in time.

At City of Moreton Bay, we're focused on the vital work we do today. But we're also focused on the future. On what can be - for our city, our Council and your career.

Here's what you'll love about a career with us:

• See it. To build a city of the future, first, you have to see it. The polycentric city we're building will bring greater prosperity, sustainability and affordability to our city. This is your chance to contribute to something that's never been done before.
• Shape it. You'll get hands-on in a rewarding career, serving and strengthening our communities for today and tomorrow. Our work is erse, interesting and it matters - and it's yours to shape and own.
• Live it. Contribute to the city you and your family want to live in and enjoy the lifestyle you deserve. And if you don't live here, you'll still find pride and connection in so many ways with our successful, resilient team.

You'll also enjoy a range of other benefits:

• Find a better work-life balance with a nine-day fortnight.
• Negotiated salary increases locked in through our EBA - 4% in July 2026 and a further 4% in July 2027 (or CPI capped at 4.5%, whichever is greater).
• Advance your skills and career through our Study, Training And Research Scheme (STARS).
• Make your pay go further with salary packaging options on novated leases, superannuation payments, smartphones and devices.
• Prioritise your health and wellbeing with discounted health insurance, free annual flu vaccinations and our Fitness Passport Program.
• Get support when you and your family need it most with our 24/7 confidential counselling service, and Mates in Construction program.

Ready for a career that matters?

Join City of Moreton Bay, and help shape our city of the future.

Click on the 'Apply Now' button below to complete your online application. Please upload a current resume that demonstrates how you meet the requirements for this role. You will also have the option to add a cover letter should you wish.

As part of the recruitment process, applicants will be required to undergo a National Criminal History Check.

To obtain further details please contact our Careers team at [email protected].

Please note our Talent Acquisition team will be taking a break from 24 December, returning Monday 5 January 2026. Our careers email inbox will not be monitored during this time, but we will get back to you once we return in the new year.

For more information about City of Moreton Bay and to stay across what's happening in our city, follow us on LinkedIn.

Your Future City.

See it. Shape it. Live It.

City of Moreton Bay extends across the traditional lands of the Jinibara, Kabi Kabi, and Turrbal peoples, and we acknowledge and pay respects to Traditional Custodians. We believe ersity of thought, background and experience creates better outcomes for our people and communities, and we strongly encourage applications from Aboriginal and Torres Strait Islander peoples and people of all ages, genders, abilities and cultural backgrounds.

Advertised: 12 Jan 2026 Applications close: 02 Feb 2026 23:55

Administrative Specialist II (Temporary)(Durham County)

Durham County, NC

Part time

JR-106625

Agency Office of State Human Resources

Division Temporary Solutions

Job Classification Title Administrative Specialist II (S)

Position Number

Grade NC09

About Us

To provide a solid Human Resource management foundation, responsible oversight, and creative solutions through a collaborative approach with all stakeholders to maximize the potential of our greatest asset – OUR EMPLOYEES.

Description of Work

Knowledge Skills and Abilities/Management Preferences

Job Description 

This is a temporary position and there are no leave or retirement benefits offered with this position. Temporary employees who work an annual average of 30 or more hours per week may be eligible for health insurance coverage under the High Deductible Health Plan (HDHP). 

Note: Permanent and time-limited NC State Government employees must separate from their permanent or time-limited position in order to work in a temporary position.  All temporary employees are limited to one NC State Government temporary assignment at a time.  

 Iniduals hired into a temporary State job must be fully qualified for the job.  OSHR supports the Governor's Job Ready initiative and seeks to expand a temporary skill set to enhance their qualifications for State government and private sector jobs.  Exposure to an agency's culture, process, procedures, and potential learning opportunities can provide valuable experience to those who may seek permanent employment with the state. 

 Job Order Hourly Rate of Pay: $30.00 (Based on education and/or years of relevant work experience reflected on the application).  

Management Preferences:  

• The Administrative Support Specialist will provide high-level administrative and logistical support.
• Key responsibilities include managing calendars, scheduling meetings, maintaining shared digital tools (e.g., Microsoft To-Do, SharePoint), updating websites, coordinating in-person and virtual meeting logistics, preparing and formatting materials, assisting with travel arrangements, and ensuring compliance with accessibility and documentation standards.
• The role also involves supporting communication efforts, onboarding new members, and liaising with internal and external stakeholders in a hybrid work environment.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Title: Executive Assistant

Location: Los Angeles CA United States

The Executive Assistant (EA) will report to the EVP, Head of Scripted Creative and the VP of Content Sales & Distribution who focus on scripted series development, current series, and content sales. The EA is responsible for a high volume of tasks, including heavy calendar and phone management, general administrative duties, and sales support.

This role requires a self-starter with superior attention to detail, great organizational skills, and the ability to juggle multiple requests in high pressure situations. The successful inidual will provide top support to their two executives, the larger creative team, and the creatives/producers we work with externally. This job is aimed at those who want to learn creative development, current, and/or global distribution from the ground up, with aspirations to become a producer, creative executive or sales executive.

Ideal candidate has a love for scripted programming and consumes a wide range of series, movies, books, podcasts and other media.

This role is based in Los Angeles with a hybrid in-office / remote schedule, based on business needs, and could potentially support additional LA based senior executives in the future at the sole discretion of the company.

KEY RESPONSIBILITIES

• Scheduling and calendar management across multiple time zones.
• Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives.
• Maintaining and updating information: contact info, submission grids, slates.
• Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
• Working across departments with Production, Finance, and Business and Legal Affairs, Distribution to ensure all relevant creative information is communicated.
• Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings.
• Supporting sales activities, including distributing screeners, materials, and presentations.
• Maintaining buyer contacts lists and basic sales trackers.
• Organize and book travel and accommodations; prepare travel itineraries and schedules.
• Compile expense reports on behalf of executives.
• Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers' rooms, production gifts, etc.
• Complete detailed research on assigned projects and tasks.
• Handling high-level confidential material discreetly.
• Arranging couriers / shipments locally and internationally.

REQUIREMENTS

• 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable.
• Excellent communication and phone manner.
• Calendar management experience.
• Proficient in Microsoft Office Suite, Apple and Mac products.
• Familiarity with Airtable and general tech-savvy is a plus.
• Must be reliable, efficient, and good with deadlines and time management.
• Ability to succeed under pressure.
• Entrepreneurial spirit, collaborative and positive attitude.
• Propensity towards working in a highly collaborative environment.
• Spanish language skills are an asset but not required.

Expected Salary Range: $60,000 - $65,000 USD

Why Boat Rocker?

• You'll work with a team of passionate, creative and fun iniduals who have a passion for storytelling
• Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
• Additional time off during the winter holidays
• In-person/remote hybrid work environment

Research Study Activation Coordinator

locations

United States

time type

Full time

job requisition id

JR5895

Location:

Remote Position

Pay Range:

$57,699.20 - $107,140.80

Job Description Summary: 

The Research Study Activation Coordinator is responsible for facilitating the activation of clinical research studies within a healthcare research network setting. This role ensures that all administrative, regulatory, and operational tasks are completed efficiently to initiate clinical trials in compliance with institutional policies, sponsor requirements, and regulatory standards. The coordinator serves as a liaison between site network, study sponsors, investigators, and internal teams, ensuring seamless study start-up processes

Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures.  Performs other duties and projects as assigned. Performs all duties in accordance with regulatory requirements and organizational policies and procedures.

Primary Key Performance Areas:

KPA 1 – Management and Oversight of Study Start-up Activities for Multi-Research Site Network

• Effectively manage all tasks related to study feasibility, site readiness, and initiation of clinical trials.
• Coordinate timely and accurate submission of study-related documents with site and regulatory colleagues.
• Maintain strict adherence to Good Clinical Practice (GCP), FDA regulations, and other relevant guidelines during study activation.
• Act as the central point of contact for sponsors, investigators, and internal teams, ensuring effective communication and collaboration throughout the activation process.
• Provide clear, timely updates on the status of study activation activities to all stakeholders.

KPA 2 – Provide Contract and Budget Coordination

• Facilitate contract negotiations and budget finalizations in collaboration with legal and financial teams.
• Monitor budget approvals and milestone tracking to ensure alignment with project objectives.

KPA 3 – Facilitate and Implement Process Improvement

• Identify and implement opportunities for improving study activation workflows and reducing inefficiencies.
• Maintain accurate and comprehensive documentation of all activities in compliance with institutional policies and regulatory requirements.
• Deliver training sessions to research staff on protocol requirements, regulatory standards, and activation processes.
• Support team members in developing expertise in clinical trial activation tasks.

Position Qualifications/Requirements:

Education:.

• High school education required
• Bachelor’s degree in life sciences, healthcare, or a related field

Certifications/Licenses:

• Certification in clinical research (e.g., CCRP, CCRC, or equivalent) preferred

Previous Experience:

• Minimum 2-3 years of experience in clinical research or a related field
• Strong knowledge of clinical trial processes, IRB requirements, and regulatory guidelines
• Excellent organizational and multitasking skills with a high level of attention to detail.
• Effective communication and interpersonal skills to collaborate with erse stakeholders.
• Proficiency in research management systems and Microsoft Office Suite.

Core Capabilities:

• Analysis & Critical Thinking: Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills. Must be detailed oriented with the ability to exercise independent judgment.
• Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and ersity awareness. Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Communication Skills: Good command of the English language. Second language is an asset but not required. Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
• Customer Service & Organizational Awareness: Strong customer focus. Ability to build an engaging culture of quality, performance effectiveness and operational excellence through best practices, strong business and political acumen, collaboration and partnerships, as well as a positive employee, physician and community relations.
• Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently with limited supervision. Ability to work remotely effectively as required. 
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Computer Skills:
  • Proficiency in MS Office Word, Excel, Power Point, and Outlook required.
  • Prior experience with electronic medical records (EMR) is preferred
  • Prior experience with clinical trial data entry systems (EDC) preferred
  • Prior Clinical Trial Management Systems (CTMS) preferred.

Travel: <25%

Standard Core Workdays/Hours: Monday to Friday 8:00 AM – 5:00 PM. 

#LI-REMOTE

Senior Administrative Specialist

Mississauga, Canada

Full time

JR34716

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Senior Administrative Specialist-Mississauga, ON-(Hybrid)

At Allegion, we are driven by a bold vision: redefining safety while empowering our employees to thrive. When you join our team, you become part of a culture that values innovation, purpose, and excellence.

This role offers the benefits of our dynamic hybrid work model—combining in-person collaboration for meaningful moments with the flexibility of remote work. Since hybrid arrangements can vary based on the needs of the inidual, team and business, your talent acquisition partner will provide specific hybrid details about this role. 

We are committed to fostering a healthy work-life balance and building meaningful connections, ensuring you have the tools, resources, and support needed to excel in any environment. Together, we’ll unlock your potential and create a lasting impact. 

While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the hybrid schedule as needed at the Company’s discretion.                                                          

Job Summary:

Reports to: VP Sales and Marketing, Commercial Canada

A Senior Administrative Specialist provides high-level, complex support, managing schedules, finances, projects, and staff, acting as a key liaison with high-level executives and stakeholders, ensuring operational efficiency through advanced organizational, technical (MS Office, databases), and problem-solving skills.

They handle confidential data, prepare complex reports, manage budgets, coordinate travel, and often serve as the primary point of contact, requiring significant independent judgment and initiative. 

What You Will Do:

• Manage complex calendars, coordinate meetings, prepare correspondence, and handle confidential information for senior leadership.

• Oversee office workflow, order supplies, managing equipment, supporting organizational fleet vehicle administration, and process expenses and invoices.

• Generate reports, manipulate data in spreadsheets (Excel), and create presentations (PowerPoint).

• Identify and implement efficiencies in administrative procedures, workflows, and technology use.

• Support demand generation/channel programs to improve and maintain customer experience.

• Coordinate, schedule and organize a wide variety of meetings, training programs, workshops etc. Prepare related materials and meeting requirements; coordinate meeting rooms/equipment in setting up training rooms.

• Quote management/data entry (be support and link between quote management and sales operations).

• Prepare and provide comprehensive reports for VP Sales and Marketing as required.

• Perform other general office related duties.

• Execute the above functions in a timely manner.

What You Need to Succeed:

• Post secondary education or equivalent years of related work experience

• 3-5 years’ experience working in a large, complex organization in a senior office administrative role.

• Strong organization, time management, communication, attention to detail, problem-solving, and ability to work independently.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database software.

Why Work for Us?  

Allegion is a Great Place to Grow your Career if:  

• You're seeking a rewarding opportunity that allows you to truly help others.  With thousands of employees and customers around the world, there’s plenty of room to make an impact. As our values state, “this is your business, run with it”. 

• You’re looking for a company that will invest in your professional development.  As we grow, we want you to grow with us.  

• You want a culture that promotes work-life balance.  Our employees enjoy generous paid time off, because at Allegion we recognize that you have a full life outside of work!   

• You want to work for an award-winning company that invests in its people. Allegion is proud to be a recipient of the Gallup Exceptional Workplace Award for the second year in a row, recognizing our commitment to employee engagement, strengths-based development, and unlocking human potential.

What You’ll Get from Us: 

• A commitment to Diversity, Inclusion & Belonging: making a difference and leading with purpose 

• High energy, influential, cross collaborative team environment 

• Opportunities to leverage your unique strengths through Clifton Strengths testing and coaching. 

• Customized inidual development plans and growth maps to help you unlock your full potential and career graph with Allegion. 

• Competitive base salary 

• Health, dental and other insurance coverage, helping you "be safe, be healthy" 

• Tuition Reimbursement   

• Employee Discounts 

• Community involvement and opportunities to give back so you can "serve others, not yourself"

Compensation: This range is provided by Allegion. Your actual pay will be based on your skills and experience.  

• The expected Total Compensation Range: $50,000 to $65,000.  The actual compensation will be determined based on experience and other factors permitted by law.

• Bonus Eligible: Yes 5% Local Incentive Discretionary

• Holiday & PTO Pay Eligible: Yes

Additional Disclosures: 

• Is this for a current vacancy: Yes

Apply Today! 

Join our team of experts today and help us make tomorrow’s world a safer place!  

Not sure if your experience perfectly aligns with the role? Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a erse, inclusive, and authentic workplace.

So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.

First Party Recovery Collections Specialist

locations

Brooklyn, OH

time type

Full time

job requisition id

R-36968

Location:

4910 Tiedeman Road, Brooklyn Ohio

Training Schedule & Location:

Training is conducted the 1st three weeks of employment. 100% on-site Monday – Friday  8am – 5pm ET

Schedule & Shift after Training:

Required in-office 2 days per week on Wednesday & Friday

Monday – Thursday: 12:30pm - 9:00pm ET

All equipment is provided.

Job Summary

First-Party Recovery Collector is responsible for managing and recovering delinquent accounts that are still owned by the bank. This role involves contacting customers to resolve past-due balances, negotiating payment arrangements, and ensuring compliance with banking regulations and internal policies. The ideal candidate will demonstrate strong communication skills, empathy, and a commitment to helping customers find solutions to resolve their financial obligations.

Iniduals will spend 90% of their day on the phone with our customers trying to negotiate a payment or enter into a settlement agreement. The other 10% is documenting calls and training/meetings.

Key Responsibilities

• Contact customers via phone, email, and written correspondence to collect on delinquent accounts.
• Negotiate payment plans and settlements in accordance with bank policies.
• Document all collection activities accurately in the bank’s systems.
• Educate customers on account status, payment options, and consequences of non-payment.
• Collaborate with internal departments (e.g., customer service, fraud, escalations) to resolve account issues.
• Monitor and follow up on payment arrangements to ensure compliance.
• Maintain knowledge of federal and state collection laws, including FDCPA and other applicable regulations.
• Meet or exceed monthly recovery targets and performance metrics.
• Handle sensitive customer information with confidentiality and professionalism.

Minimum Qualifications & Requirements

• High school diploma or equivalent is required
• Minimum 1 year of experience in a customer service/collections call center is required
• Strong negotiation skills and communication skills to highlight the benefits of customers paying their debt
• Ability to follow a schedule that is set by management for breaks and lunches and to limit time away from the phones when scheduled
• Ability to work in a fast-paced, goal-driven environment
• Proficiency in Microsoft Office and collection software systems is a plus
• Knowledge of banking regulations and recovery practices is a plus

This is an evergreen posting. We continuously accept applications for this role to build a pipeline of qualified candidates for future openings. While there may not be an immediate vacancy, your application may be considered for upcoming opportunities aligned with this position.

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $18.75 - $24.52 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date: 01/30/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified iniduals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing HR_[email protected].

#LI-Remote

Academic Operations Coordinator - Scheduling

Job Category: Academics

Requisition Number: ACADE008229

Full-Time

Remote

Online / Remote

Job Details

Description

Academic Operations Coordinator - Scheduling

The Academic Operations Coordinator – Scheduling is responsible for supporting the University’s quarterly course schedules, campuses, and central service departments in multiple areas to help ensure compliance and accurate data for course scheduling in Academic Affairs. Minimum expectations for all Academic Operations Coordinators include focus on the following areas:

• Course scheduling.
• Administration of University Scheduling Systems.

Responsibilities:

The essential functions of the position include, but are not limited to the following tasks, duties, and responsibilities consistent with the function. The employee is expected to perform all other duties as requested, directed, and/or assigned.

Course Scheduling

•  Evaluate course schedule in Student Information System for appropriate number of sections based on enrollment trends and projections. During evaluation work to delete or add course sections as needed before term scheduling begins.
•  Track daily enrollments for schedule adjustments, and tracking section size prior to start and through add/drop.
•  Ensure campus scheduling template is complete prior to upcoming quarter scheduling tasks.
• Work in partnership with Nursing Deans and Associate Deans to establish meeting times and locations for on campus courses.
•  Collaborate daily with all stakeholders in the scheduling process to ensure master scheduling template is accurate.
•  Assess Course Set -up report and address any errors consulting with Nursing Deans/Associate Deans as needed.
•  Assess course size throughout the quarter to determine section cuts/low enrollment sections and communicate to stakeholders of any deleted/added sections needed.

Administration of University’s Scheduling Systems 

• Serve as point of contact for any schedule change needing to be made in the Student Information System outside of regular upload cadence with regards to meeting times and instructors.
• Delete sections out of Student Information System
• Communicate to Registrar’s office for any new meeting time needed for on campus courses.
• Address errors in Course Set-up in Student Information System to ensure data accuracy.
• Create and export reports from Student Information System/Faculty Management Database for Academic Leadership as needed.
• Create and export reports from Student Information System/Faculty Management Database for course scheduling to evaluate enrollment trends to assist in accurate projections for future quarters.
• Manage multiple Microsoft Excel data files and serve as support for those files where errors/issues arise.
• Prepare data uploads files in Microsoft Excel for mass data entry into the database (ex: Residential schedule uploads).

Reporting Relationships:

The Academic Operations Coordinator reports to the Manager, Academic Scheduling & Operations under the supervision of the Director, Academic Scheduling & Operations in the Department of Scheduling.

Requirements:

• Bachelor’s degree from a regionally accredited institution is required
• Minimum of 3-5 years of professional experience
• Experience preferred in one of the following areas: Scheduling, Academic Operations, Faculty Support, Student Advising, Higher Education
• Technical experience required in the following areas: MS Excel, databases, tools requiring data merging/manipulation.
• Demonstrated experience with the following tools preferred: SalesForce, CampusVue or other databases.
• Self-motivated, flexible, and able to work in a team environment with minimal supervision.
• Strong interpersonal skills to interact with faculty, Campus leadership, and central service personnel.
• Excellent written communication and strong verbal communication skills in the English language.

About Us:

Rasmussen University, a university accredited by the Higher Learning Commission, an institutional accreditation agency recognized by the U.S. Department of Education (www.hlcommission.org), is dedicated to changing lives and the communities it serves through innovative educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferable skills. Rasmussen offers undergraduate and graduate programs online and in person at 20 campuses around the country. The University is designed to lift and support its students every step of the way, from each student’s first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved, and meeting the evolving needs of erse students, communities, and economies. Rasmussen encourages its students, faculty, and staff to strive for academic excellence, community enrichment and service to the public good. Rasmussen is a wholly owned subsidiary of American Public Education, Inc. (Nasdaq: APEI). For more information about Rasmussen University, please visit www.rasmussen.edu.

It is the policy of Rasmussen University to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment.  Rasmussen University does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

If you are a resident of a state with designated pay transparency requirements and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.  Please send an email to [email protected].

Equal Opportunity Employer

Executive Assistant (Founder's Right Hand)

Remote

Candidate Sourcing

Mexico

Costa Rica

OverviewApplication

Description

Job Title: Executive Assistant (Founder's Right Hand)

About the Role

Pavago on behalf of a visionary client is looking for a highly intelligent, execution-obsessed, Executive Assistant to act as the Founder’s right hand — someone who can think strategically, execute relentlessly, and bring order to chaos.

You will sit at the intersection of strategy, operations, communication, and execution. One hour you’ll be preparing an executive-level brief; the next, you’ll be unblocking a team, fixing a broken process, or ensuring a critical deliverable actually ships.

If you love ownership, accountability, speed, and impact, this role will stretch you — and elevate you fast.

Key Responsibilities

Executive Support (EA-Level Excellence)

• Own the Founder’s calendar, inbox, priorities, and follow-ups
• Act as a gatekeeper — ensuring only high-leverage work reaches the Founder
• Prepare agendas, notes, action items, and ensure follow-through
• Coordinate internal and external meetings, clients, vendors, and leadership teams
• Anticipate needs before they’re asked for

Chief of Staff / Operations Responsibilities

• Translate the Founder’s vision into clear priorities, plans, and execution
• Track company-wide initiatives, KPIs, deadlines, and owners
• Ensure nothing critical slips through the cracks
• Build, document, and improve systems, SOPs, and workflows
• Identify bottlenecks and proactively solve them
• Run weekly leadership check-ins and operational reviews
• Hold team members accountable to commitments (politely but firmly)

Strategic & Analytical Support

• Create executive summaries, dashboards, and reports for decision-making
• Research tools, vendors, hires, and opportunities
• Prepare briefs for meetings, clients, and partnerships
• Help prioritize initiatives based on impact vs effort

Communication & Alignment

• Act as a single source of truth between leadership and teams
• Ensure clarity, alignment, and momentum across departments
• Follow up on decisions and ensure execution actually happens
• Represent the Founder internally with professionalism and authority

Who This Role Is Perfect For You are someone who:

• Thrives in fast-paced, high-accountability environments
• Thinks 3 steps ahead, not just reacts
• Is naturally organized, structured, and detail-obsessed
• Can switch between big-picture thinking and tactical execution
• Is confident communicating with senior stakeholders
• Doesn’t need hand-holding — you figure things out.

Requirements

Must-Haves

• 3–7 years of experience as a Chief of Staff, Operations Manager, Senior EA, or Project Manager.
• Exceptional written and verbal English
• Proven experience supporting founders or senior executives.
• Strong ownership mindset — you finish what you start
• High emotional intelligence and discretion.
• Excellent problem-solving and prioritization skills

Tools & Skills

• Project management tools (ClickUp, Asana, Notion, etc.)
• Google Workspace (Docs, Sheets, Slides).
• Calendar & inbox management at a high level
• Ability to create SOPs, dashboards, and executive briefs.
• Bonus: experience in Digital Marketing, SaaS, SEO, or Agencies

What Success Looks Like (First 90 Days)

• Founder feels less overwhelmed and more focused
• Clear systems for priorities, meetings, and follow-ups are in place
• Leadership team is aligned and executing faster
• Fewer dropped balls, fewer fires, more momentum
• You are trusted as a true partner, not just support.

After-Hours Logistics Specialist (Primarily Remote)

Eden Prairie, Minnesota

Full Time

$ 22 - $ 22 per hour

Job ID: 1423796_1766079467

Job Summary

Job Title: After Hours Logistics Specialist

Location: Eden Prairie, MN

Pay: $21.50 an hour

Job Summary

Beacon Hill's client is seeking detail-oriented and motivated Logistics Specialists to join their team in Eden Prairie, MN. In this role, you will perform essential operational tasks to support customers and carriers, ensuring high standards of data accuracy, efficiency, and quality. This is an excellent opportunity to develop your skills in a fast-paced, customer-focused environment.

This is a contract opportunity with potential for permanent hire that is primarily remote in Eden Prairie, MN.

Schedule:

Work Hours:

Key Responsibilities

• Execute operational tasks such as creating orders, scheduling appointments, tracking shipments, and processing invoices, ensuring compliance with standard operating procedures (SOPs).
• Monitor task boards and email accounts to address customer and carrier requests promptly.
• Document events and follow escalation procedures as needed to ensure customer satisfaction.
• Validate and maintain the accuracy of load data in systems according to company and customer standards.
• Collaborate with team members to meet and exceed operational goals.

Qualifications

Required:

• Associate's or Bachelor's degree from an accredited institution.
• Previous customer service experience.

Preferred:

• Basic proficiency in Microsoft Office Suite.
• Experience in a call center or similar customer service environment.
• Strong communication, prioritization, and time management skills.
• Demonstrated attention to detail and accuracy in prior roles.
• Commitment to fostering a erse and inclusive work environment.

Why This is a Great Opportunity:

 1423796_1766079467

Recepionist/Part TimeJobID: 15444 

• Position Type:
    Classified Support Staff/Receptionist
• Location:
    Rea View Elementary
   
•   Description:
    JOB SUMMARY: Under general supervision, School/Department receptionist is often the first person that students, families, and visitors see when they enter a school/department. As a receptionist, your job duties are primarily communication-based to respond to incoming calls and receive and greet students, parents and visitors in a way that optimizes efficiency and minimizes disruption of the educational and/or operational process and provide clerical assistance for the efficient operation of the school/department office

Title: AGVS Logistics Tech - Part-Time - 8-Hour Evening Shift

Location: Los Angeles United States

Job Description:

Job Description

Are you ready to bring your skills to a world-class healthcare organization recognized ten years in a row on the "Best Hospitals" Honor Roll by U.S. News & World Report? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! We would be happy to hear from you.

Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through:

• Leadership and excellence in delivering quality healthcare services
• Expanding the horizons of medical knowledge through biomedical research
• Educating and training physicians and other healthcare professionals
• Improving the health status of the community

Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission.

Summary of Essential Duties:

The AGVS Logistics Technician is responsible for collecting soiled linen, retrieving carts and maintaining the send and receive rooms for the Automated Guided Vehicle System in designated areas of the Medical Center.

• Delivers and returns 350 Surgical case carts per month
• Manages the logistical transport of a total of 2,875 lbs. of soiled linen, trash, and Biohazardous waste from approximately 31 locations, including: The North Tower, South Tower, Professional Towers, and Saperstein units per shift
• Transport and prepares for recycling an average of 250 lbs. of cardboard per shift (1st, 2nd, 3rd)

Employee can be trained to do the following Dock Technician or Lead Technician functions:

• Sterilize approximately 1,800 lbs. of biohazardous waste per shift
• Prepares 8,400 lbs. of soiled linen for pick-up
• Assists with system operations, including helping to troubleshoot vehicle maintenance, and monitoring visual systems to ensure seamless traffic flow
• Resolving clinical partner request for ADHOC carts and OR packs

Qualifications

Education:

• High School Diploma or GED required

Experience:

• A minimum of 2 years of Supply Chain/Logistics experience required, preferably in a healthcare setting

About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most erse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 13585

Working Title : AGVS Logistics Tech - Part-Time - 8-Hour Evening Shift

Department : AGVS

Business Entity : Cedars-Sinai Medical Center

Job Category : Supply Chain / Procurement

Job Specialty : Materials Management

Overtime Status : NONEXEMPT

Primary Shift : Evening

Shift Duration : 8 hour

Base Pay : $24 - $33.66

Manager, Events (Contract)

New York

Who we are:

The Ad Council convenes creative storytellers to educate, unite and uplift audiences by opening hearts, inspiring action and accelerating change.

For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most iconic social impact campaigns – Smokey Bear, Friends Don’t Let Friends Drive Drunk, Tear the Paper Ceiling and many more.

Job Summary:

Due to the nature of the role, we are only considering applicants who live within proximity to NYC.

The Manager, Events (Contract Employee) will play a key role in supporting the planning and execution of the Ad Council’s external and internal events. Working collaboratively across teams, this role supports high-profile activations, staff and partner engagement opportunities, and industry events.

The position partners closely with the Assistant Manager, SVP of Events, and Chief Marketing Officer to deliver programs that strengthen the Ad Council brand and deepen engagement with key constituents. This is a hands-on, detail-oriented role ideal for an experienced events professional who thrives in a fast-paced, collaborative environment. 

We are open to this role working remotely, within the NYC Tri-State Area. Some in-office support will be required, as needed.

This is a contract employee role, providing coverage for a team member on maternity leave. This means that, while the position is at all times one of “at will employment”, the Ad Council anticipates at present that the employment length would be approximately 6 months.

Depending on experience, the compensation for this position is within the range of $6,250 - $6,500 monthly, paid semi-monthly.

Contract employees will be eligible to participate in limited benefits and paid time off. 

What you’ll do:

• Provide comprehensive administrative and logistical support to the Assistant Manager and SVP of Events across all Ad Council initiatives, board engagement events, and major industry events such as POSSIBLE and the Cannes Lions Festival.
• Maintain and update records in Salesforce, Excel, and Google Sheets, ensuring accurate tracking of RSVPs.
• Assist with event budget management, including invoice processing, payment submissions.
• Prepare, submit, and track expense reports for the events team, ensuring accuracy and timeliness.
• Create and manage Google Forms for event RSVPs, monitor attendance, and maintain organized registration and guest list records.
• Support hotel and travel logistics for large-scale events, including managing hotel room blocks, coordinating travel inquiries, and ensuring proper billing and coding.
• Coordinate meetings and maintain calendars for the events team, ensuring efficient scheduling and follow-up.
• Arrange travel itineraries and manage logistics for staff attending events, conferences, and meetings.
• Research venues and vendors, maintain up-to-date databases of private dining spaces, and assist with vendor selection and outreach. Assist with catering orders for high-profile meetings.
• Compile donor and company research in preparation for meetings, briefings, and outreach.
• Maintain and update corporate contact lists in Salesforce, ensuring data accuracy and alignment with cross-functional teams.
• Partner with the Thought Leadership team on programming, talent scheduling, and event logistics.

What you’ll bring:

• 5+ years of administrative or event coordination experience, including at least 1 year supporting events, projects, or programs. Background in nonprofit or corporate event coordination preferred.
• Exceptional attention to detail, organization, and follow-through.
• Strong ability to prioritize and manage multiple tasks in a deadline-driven environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with strong spreadsheet management and deck-formatting skills.
• Comfort working cross-functionally and supporting multiple stakeholders.
• Professional, proactive, and diplomatic, with a positive, team-oriented approach.
• Resourceful and adaptable, with the ability to anticipate needs and solve problems independently.
• Experience with Salesforce, Google Sheets/Docs, Asana, Canva, and Slack.

Project Employee, Strategic Initiatives

locations

New York, USA

time type

Full time

job requisition id

JR000174

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

_________________

This is a temporary position with an expected duration not to exceed (10) months

Position Summary:

The Project Employee will support in the execution of operational initiatives, business analyses, and supporting processes that enable growth and efficiency across multiple workstreams across the DTC business.

Major Responsibilities:

• Support operational execution of strategic initiatives, ensuring on-time delivery of project milestones

• Pull and analyze data – generate insights to inform pricing, offer, and subscription strategy

• Define prioritization of promo code fulfillment, managing expectations with requestors and Platform Services

• Support in QAing new functionality for promo codes (e.g., updated error messaging)

• Monitor for any promo code bugs, getting requestors prompt responses and managing escalations with Platform Services

• Assist in the operational rollout of promotional or engagement programs, ensuring consistent communication and reporting

• Update the Pricing Sheet to reflect changes to pricing across markets and SKUs throughout the season

• Once requirements for offers are defined (e.g., Intro Offers, Save Offers, Winback), work with Platform Services to document discounts and pricing in the Pricing Sheet

• Collaborate with Platform Services to ensure offers are implemented on time and correctly

• Understand operational process for promo codes (current functionality and restrictions, typical turnaround time, terminology, etc.)

• Understand guidelines re: promo code approval process, as defined by Strategic Initiatives

• Be the first point of contact for any promo code requests, following defined guidelines

• Review submissions to the promo code intake form; work with requestor on any required changes

• Leveraging the database of student and administration leads, promote the Student Plan incentive when sharing out to their organizations and communities

Required Education/Professional Experience:

• 2-4 years relevant experience in Consulting, Banking, Finance / Accounting preferred

• Bachelor’s degree

• Experience working with technical stakeholders preferred

Required Skills/Knowledge Attributes:

• Comfortable with Excel

• High attention to detail

• Strong organizational skills

• Comfortable navigating ambiguity

• Proactive, self-starter

Salary Range:

$32/Hourly

Job Posting Title:

Supplemental Staff

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any inidual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for iniduals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2024-25 season featured a record-tying 125 international players from a record-tying 43 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.

Easement Project Coordinator - Remote

Full-Time, Regular

US

Requisition ID: 2139

Easement Project Coordinator

Remote Work

This position will be home-officed, however, will be expected to travel for team meetings and trainings held by DU and NRCS (Natural Resources Conservation Service) as necessary.   

The Easement Project Coordinator is a remote position that will support the implementation of NRCS conservation easement programs under the Farm Bill, to restore and conserve wetlands, grasslands, and farmlands nationwide. This position plays a crucial role in helping NRCS enroll and acquire conservation easements. This position will provide direct support to their NRCS Team lead and requires someone that is detail oriented, highly organized, experienced in project management, possesses exceptional communication skills, and is highly motivated to be a part of a large-scale conservation effort. This position involves providing high-level project management functions to team members including tracking project deadlines and expiration dates, maintain data integrity and reporting, development of requisition packages for easement due diligence services, reviewing application and acquisition packages to ensure compliance with NRCS policy. The successful candidate will be a part of an enthusiastic team comprised of federal staff, Ducks Unlimited staff, and other contractors.

Duties and Responsibilities:

• Maintain tracking spreadsheet(s) or project management tool to assist in easement project management.
  • Following NRCS policy standards, review easement agreement packages and quality check them to ensure each is complete and accurate.
  • Regularly communicate the status of each task associated with a project to NRCS State Office staff and/or eligible entity.
  • Tracking each assigned easement project actions from obligation (project start) through acquisition (project completion) will be done following current NRCS protocols.
  • Analysis of project completion timelines and proposed actions necessary to complete acquisition.
  • Work with NRCS State Office or EPD staff to review application packages and document decisions. Work with Field or State offices and/or eligible entities to compile items needed for program application, fund obligation and closing.
  • Assist NRCS with naming and uploading all documents to appropriate NRCS Business Tools, including Conservation Desktop (CD), ProTracts, National Easement Staging Tool (NEST), National Easement Acquisition Tool (NEAT), Document Management Solution (DMS), and Program Activity Management Solution (PAMS).
  • Develop and review requisition packages for completeness.  Enter packages into appropriate software system to order any needed due diligence items.   
  • Complete an easement success story for each assigned project following acquisition.
  • Participate in regular team meetings to ensure project coordination follows timelines, and any issues are resolved or elevated quickly.

   
• Coordinate cross discipline meetings to keep projects moving forward. Capture concepts and actions from meetings and turn them into tangible actions to assist NRCS Project Manager.
• Draft letters, agendas, and meeting outlines based on team feedback.
  • Produce and maintain a current summary of completed projects – accessible to DU and NRCS for reporting. 
  • Maintain a solid understanding of ACEP and RCPP policy, bulletins, national instructions, and program deadlines by Fiscal Year. 
  • Assist the NRCS Easement Program Division (EPD) with State ACEP support and other projects as assigned based on inidual State needs.

Minimum Qualifications: 

Preferred candidates must have a bachelor's degree in business administration or wildlife, environmental science, restoration ecology or related conservation field, preferably a M.S. The successful candidate must have demonstrated the ability to think strategically, manage multiple assignments with different deadlines, and adopt new approaches in response to changing circumstances. The candidate must be willing and able to travel as needed, including some overnight travel. This position will consist of office work; no fieldwork will be required. 

Preferred Knowledge, Skills, and Abilities:

• Experience in private land conservation, conservation easements, agriculture industry, contract administration and/or state, local, or government operations. 
• The ability to learn and translate information into action.
• Experience and proven ability to encourage collaboration among erse project partners, with an ability to create and thrive in a team environment.
• Ability to effectively plan, organize and prioritize work activities and complete tasks to meet deadlines.
• Excellent written and oral communication skills, with proven ability to convey information clearly. 
• Exceptional interpersonal skills with the ability, style, and personality to foster collaborative problem-solving and resolve or diffuse conflict.
• Computer literacy with proficiency in word processing, spreadsheet, and database management programs is key.
• Ability to work independently and maintain a high level of productivity in a remote work environment.

These positions will report directly to DU’s Manager of Conservation Programs – USDA Partnerships. These positions are for a 3-year term with the opportunity to extend based upon funding availability.  

Benefits/Salary: Salary $65,000 to $75,000, commensurate with experience & education. We work hard to encourage everyone at Ducks Unlimited to bring their authentic selves to work every day. DU offers an exceptional benefit package that includes comprehensive group medical, prescription, dental, and vision insurance, including spouse and dependent coverage; three weeks paid vacation; paid sick leave and 10 paid holidays; 401(k) plan (including partial employer match); and tuition reimbursement.

Contracts Manager

Remote

Summary 

We are seeking a highly skilled and business-minded Paralegal to assist with managing a high volume of complex contracts in the healthcare sector. This role combines knowledge of healthcare contracting with operational leadership. The successful candidate will assist the legal team with driving the contract lifecycle process, facilitating efficient business operations across clinical, operational, and administrative functions.

Job Responsibilities

Assisting with Contract Lifecycle

• Assist with the full lifecycle of contract drafting, reviewing, negotiating, and executing agreements across multiple business lines.
• Assist with the development of contracting standards, templates, and playbooks to drive efficiency, reduce negotiation time, and ensure consistent risk management.

Business Enablement 

• Assist Head of Commercial Contracts and Sr. Manager, Contracts, in the cross-functional collaboration with Sales, Procurement, Finance, Operations, and Compliance to ensure contracts meet both legal and business requirements.
• Negotiate standard contracts/terms with external parties under the guidance of the Senior Contracts Manager.
• Assist with legal team projects on an as-needed basis, working directly with Head of Commercial Contracts and Sr. Manager, Contracts, paralegals and attorneys

Process Optimization & Technology Enablement

• Assist with optimization contract workflows and implement best practices for tracking, storage, and reporting.
• Assist with the enhancement of the contract management tools and technology (including AI capabilities), ensuring accurate and accessible contract records.
• Analyze contract data to identify patterns, improve negotiation outcomes, and support strategic planning.

Regulatory Compliance & Risk Management

• Identify and mitigate contractual risks related to patient data, clinical services, and vendor performance.
• Collaborate with Compliance and Privacy teams to incorporate regulatory updates into standard contract language.

Education, Experience, and Skills

• Bachelor’s degree required
• 5-7 years of progressive contracts experience in a corporate legal department or law firm, preferably with exposure to high-volume and complex agreements.
• Demonstrated ability to lead contract negotiations independently and strategically.
• Strong understanding of contract law, risk allocation, and commercial terms.
• Experience implementing and managing contract lifecycle management (CLM) systems.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Excellent written and verbal communication skills; ability to influence and build trust with senior stakeholders.

Physical Demands

• Ability to stand, walk, and sit for extended periods.

Work Environment 

• Standard work hours are Monday through Friday, 9 AM to 5 PM EST, with occasional overtime required during peak periods.

$115,000 - $132,000 USD

Our Culture

At GeneDx, we are dedicated to cultivating an environment where creativity and innovation thrive. We believe in the power of community and collaboration, where erse perspectives are embraced, and every voice contributes to our shared success. Our team is a vibrant mix of professionals who challenge and support each other in equal measure, fostering growth both personally and professionally. When you join us, you're not just taking on a job—you're joining a movement. A movement that champions curiosity, embraces change, and believes in making an impact, one patient at a time. Cultural principles we live by:  

• Be bold in our vision & brave in our execution. 
• Communicate directly, with empathy. 
• Do what we say we're going to do.  
• Be adaptable to change.  
• Operate with a bias for action.

Benefits include:

• Paid Time Off (PTO)
• Health, Dental, Vision and Life insurance
• 401k Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

Sr. Academic Program Coordinator (Environmental Health & Engineering)

Baltimore, MD, United States

Job descriptionWorking at JHU

Affiliated Office Address

Baltimore, MD, United States

Requisition ID

119951

Job Function

Research

Exempt Status

Non-Exempt

Shift Type

Part-time

Schedule

Schedule to be determined upon hire. 20 hours/week.

Worksite

05-MD:School of Public Health

Work Modality

Remote: Not on-site or < 10% of hours worked on-site

We are seeking a Sr. Academic Program Coordinator who will have administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts,
• Liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration
• Maintain room schedules, address and phone lists, emergency contact information
• Assist in special events planning and execution for receptions, open houses, social gatherings
• Maintain students’ academic files and faculty evaluations
• Plan orientation for new students
• Advise students on program choices, choosing advisors, teaching opportunities, job applications
• May oversee the work of less experienced employees or students.
• Other duties as assigned.

Minimum Qualifications

• High School Diploma or graduation equivalent.

• Five years of progressively responsible administrative/academic experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree

Technical Skills and Expected Level of Proficiency

• Administrative Skills - Awareness
• Advising - Awareness
• Customer Service - Developing
• Database Management and Analysis - Awareness
• Event Coordination - Awareness
• Financial Administration - Awareness
• Oral and Written Communication - Awareness
• Project Management - Awareness
• Program Management - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific ision or department needs.

Classified Title: Sr. Academic Program Coordinator  

Total Rewards

Education and Experience Equivalency

Applicants Completing Studies

Background Checks

Diversity and Inclusion

Equal Opportunity Employer

EEO is the Law

Accommodation Information

Vaccine Requirements

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

Core Sales Administrative Assistant

Folsom, CA

Sales – Sales 

Full-Time 

Remote

Job Description

The Core Sales Administrative Assistant is a highly organized, proactive, and detail-oriented professional who provides critical support to the Core Sales Team. Leveraging strong communication and administrative skills, this role coordinates sales events, manages internal communications, and streamlines administrative tasks to support the Core Sales Team's strategic goals and day-to-day operations.

This is a full-time position with remote, hybrid and on-site opportunities available.

Responsibilities

• • Coordinating corrections for any issues with the Integrator Program related tooling and metrics 
  • Assisting Core Sales Team with administrative tasks in HubSpot and project set-up in Asana 
  • Managing complex meeting schedules for the Core Sales Team, including preparing agendas and documenting meeting notes and action items
  • Assisting with the preparation, formatting and clean-up of documentation specific to the Core Sales Team
  • Assisting Core Sales Team management with the annual review process by compiling and organizing all necessary performance data (KPI’s) 
  • Generating and delivering sales reports by extracting and compiling relevant data from the CRM and other sources for leadership review
  • Providing proactive administrative and operational support to the team
  • Streamlining administrative processes, managing data entry into CRM systems and handling paperwork so Core Account Representatives can dedicate more time to prospecting and client engagement
  • Facilitating communication and coordination by acting as a liaison between Core Account Representatives and other departments, resolving inquiries and program related issues
  • Enhancing team organization and productivity by coordinating meeting schedules, maintaining vacation calendars to ensure proper coverage, and assisting with territory or account updates
  • Strategizing and coordinating team events and offsite activities, managing all logistics for successful execution
  • Overseeing the inventory, ordering, and distribution of branded swag and promotional items for the sales team and clients
  • Administering team-wide surveys to gather and synthesize critical feedback for sales leadership

Requirements

• • High school diploma or equivalent
  • 1-2 years of experience in general administrative role; sales administrative role preferred 
  • Experience using a CRM platform, HubSpot preferred but not required
  • Excellent communication skills, both written and verbal 
  • Ability to maintain strong self-motivation
  • Highly organized and with strong attention to detail
  • Strong interpersonal skills
  • Demonstrated proficiency in MS Word/Excel and email platforms i.e. Gmail
  • Able to thrive in a fast-paced, dynamic work environment
  • Positive outlook with strong professional etiquette

$50,000 - $58,000 a year

Pay

Based on the Sacramento region, the new hires minimum and maximum target salary for this role is $50k - $58k.

This role will be paid hourly.

Inductive Automation’s ranges are market-driven and set to allow for flexibility. Although it is not typical for an inidual to start at the top end of the range for the position, compensation decisions are dependent on: the facts and circumstances of each case, work location, job-related skills, experience, relevant education or training; and other business and organizational needs.

Project Employee, Payroll Administrator

Secaucus, New Jersey, United States of America Category

Job Description:

WORK OPTION: The NBA currently provides eligible employees the option of working remotely one day per week.

This is a temporary position with an expected duration not to exceed (10) months

Position Summary

Major Responsibilities

•    Process biweekly and semimonthly payrolls as well as wire payments to third-party vendors. Accuracy and timeliness are essential. 

•    3+ years of payroll administration, particularly with ADP Enterprise V6 and Workday systems.

•    Bachelor's Degree

Required Skills/Knowledge Attributes

•    Attention to detail and strong organizational skills are essential.

Salary Range:

$31.25 - $33.65/hr

Job Posting Title:

Project

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace.  To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any inidual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for iniduals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2024-25 season featured a record-tying 125 international players from a record-tying 43 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.

Administrative Patient Experience Rep (hybrid) Plastic & Oral Surgery

79883BR

Ambulatory Services

Status

Standard Hours per Week

Job Category

Regular, Temporary, Per Diem

Pay Range

Office/Site Location

Remote Eligibility

Job Posting Description

Position Summary/ Department Summary:

Key Responsibilities:

• Physician Support: Working with other team members to monitor the physicians’ clinical, operative, meeting, and personal schedule/calendar.
• Scheduling: Scheduling and registering patients for office visits and procedures. Obtaining and updating patient demographic, insurance, and primary care/referring doctor information.
• Physician and department liaison: Being the primary contact between the physician and patient families. Helping answer and resolving patient issues and concerns. Managing patient call volume; answering appointment requests and routing incoming calls to appropriate destination.
• Coordination of care: Acting as the face of the practice and managing every step of the patient’s care. Communicating the plan of care to the family.
• Clinic management: Preparing charts for physician’s clinics and checking patients in for various appointments. Organizing all patient information, including verifying insurance and obtaining required medical records and approved insurance referral authorizations on each patient. Promptly and accurately logging updated information.
• Administrative tasks: Patient correspondence, distributing incoming mail, sorting and uploading outside notes and radiographs into the patient’s medical record. Processing patient paperwork and requests and assisting in letter writing and various projects and tasks when needed.

Minimum Qualifications

• High School Diploma/ GED.

Experience:

• Dental administrative and/or general medical surgical scheduling experience a plus.
• Basic customer service and computer skills.
• Strong communication skills.
• Ability to work with erse internal and external constituencies.
• Demonstrates the ability to pay attention to detail and accuracy.

Schedule: M- F, HYBRID, Shifts can be either 7:30am-8:30am- 4pm/5:00 pm. Location can be either Waltham or Boston.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes.

The posted pay range is Boston Children’s reasonable and good-faith expectation for this pay at the time of posting.

Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Administrative Assistant

Remote 

Location: Richmond, VA

Part time

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves: 

This Account Analyst position serves as a critical operational backbone for our Integrated Facilities Management (IFM) client accounts, ensuring seamless performance management, data analysis, and client satisfaction. You'll work closely with our Center of Excellence team to maintain deep visibility into contract performance, drive continuous improvement initiatives, and serve as a key liaison between JLL account teams and our clients. This role directly contributes to JLL's business objectives by ensuring contract compliance, optimizing operational performance, and strengthening client relationships through proactive communication and data-driven insights that demonstrate our value delivery.

What your day-to-day will look like:

• Monitor and analyze account team performance against KPIs using JLL's Momentum platform, proactively identifying gaps and ensuring adherence to contract deliverables

• Collect, validate, and prepare monthly IFM reports and quarterly business reviews (QBRs) for client and internal stakeholders, including presenting findings and recommendations

• Analyze maintenance work order data to identify performance trends, procedural gaps, and improvement opportunities for client presentation

• Lead account-wide communication initiatives and employee engagement efforts, including planning virtual and in-person events and maintaining team calendars

• Manage client portal access and information maintenance while coordinating daily incident reporting from facility managers to all stakeholders

• Support Center of Excellence initiatives by facilitating team trainings, managing project closeouts, and assisting with best practices development and distribution

• Coordinate employee onboarding/offboarding processes and provide organizational support to help achieve overall team goals

Required Qualifications:

• Bachelor's degree from an accredited institution

• 3-5 years of relevant experience in account management, data analysis, or facilities management

• Demonstrated expertise in strategic thinking, proactive communication, and partnership building with strong organizational agility

• Advanced Microsoft Office Suite proficiency with proven ability to extract and analyze data from multiple systems

• Advanced oral and written communication skills with ability to prepare technical materials using specialized terminology

• Strong analytical skills with track record of proactive issue identification and solution development

• Proven ability to collaborate effectively across multiple organizational levels and operate independently in fast-paced environments

Preferred Qualifications:

• Experience with facilities management or integrated services delivery

• Familiarity with KPI tracking and performance management systems

• Background in client-facing roles or account coordination

• Experience with project management and process documentation

• Knowledge of maintenance operations and work order management systems

• Previous experience with SharePoint and data management platforms

• Understanding of facilities management best practices and industry standards

Location: Remote in the US

Work Shift: PART TIME ROLE

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

54,000.00 – 78,300.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Key Relationships Coordinator (Remote)

United States

Key Relationships /

Full-time /

Remote

Main areas of focus: Administrative support, project management, communications, team operations

Location: Remote - U.S. only

Eligibility: At this time, we are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future.

 JOB HIGHLIGHT

You’ll play a vital role in the success of the Key Relationships team by ensuring smooth operations and comprehensive administrative assistance to the frontline fundraising team working with charity: water’s major donors.

 JOB SUMMARY

As the Key Relationships Coordinator, you will report to the Vice President of Key Relationships while supporting a broader team of frontline fundraisers. By managing various administrative, logistical, and research tasks, you will enable the team to focus on building and maintaining donor relationships to help us reach our fundraising goals. You will ensure smooth operations, playing a key role in everything from data management to meeting facilitation.

YOU’LL BE RESPONSIBLE FOR…

●      Triaging and responding to donor inquiries and FAQs through our customer service platform

●      Managing team-wide administrative tasks, from supporting with data entry and list exports in Salesforce to meeting facilitation and assisting with prospect research

●      Project management of both one-time and ongoing internal team projects throughout the year

●      Mastering Salesforce, Zendesk, Notion, Jira, iWave, Keynote, and all other tools used by the Key Relationships team, helping to keep our donors happy, data clean, and records up-to-date

●      Exploring creative methods to express our gratitude to donors, writing thank you notes, and fulfilling gifting requests for VIP donors on an ad hoc basis

●      Managing printing and shipping requests for the team and our supporters

●      Supporting the team with the planning and execution of donor trips and regional events as needed

●      Becoming an expert on charity: water’s programmatic work and staying up to date on international Water, Sanitation & Hygiene (WASH) issues as a whole

YOU MUST HAVE…

●      Up to 2 years of relevant experience

●      A bachelor's degree in Business Administration, Marketing or Communications preferred

●      Excellent customer service

●      Strong written and verbal communication skills

●      Acute attention to detail with the ability to prioritize, multitask, and efficiently complete tasks

●      A problem-solving spirit, team-oriented mentality, and enthusiastic work ethic

●      A passion for charity: water’s mission that invigorates and excites the people you share it with

●      Familiarity with tools like Keynote, Notion, Jira, Basecamp, Zendesk, etc.

IT’S AN ADDED PLUS IF YOU HAVE…

●      Experience working cross-departmentally in a fast-paced environment

●      Proficiency with Salesforce as a CRM tool

●      Familiarity  with the nonprofit sector, specifically frontline fundraising teams

YOU’LL BE SUCCESSFUL IF...

You're driven, organized, and detail-oriented

You're a self-starter capable of working independently. You prioritize well and can manage important projects, schedules, and communications efficiently, ensuring nothing falls through the cracks.

You understand the value of our supporters

You make everyone feel special. You’re able to get anyone excited about what we do and you're passionate about giving every person who interacts with charity: water an unforgettable experience.

You're a proactive problem-solver

You can anticipate needs and find solutions to challenges as they arise.

You have a supportive and collaborative mindset

You enjoy working as part of a team and are willing to go the extra mile to support your colleagues.

You see the bigger picture

You can break a large project into bite-size pieces while always keeping your eye on the big goal. You think two steps ahead and can see how complex initiatives connect together for maximum impact.

 KEY RELATIONSHIPS

The Key Relationships team cultivates lasting and meaningful relationships with our most generous supporters. They work directly with our donor community to engage and steward those who sponsor entire water projects and cover our operational costs. This charismatic group spreads our mission and is often the face of our organization.

 SALARY RANGE

This is a non-exempt role with an hourly range of $24.29 – $28.22 and annualized to $50,532- $58,704 a year.

Wrap-Up Program Administrator

Req #4501

Virtual•

United States

Job Description

SUMMARY

Responsible for managing several OCIP and CCIP wrap-up programs varying in size from small to large.  The position requires account management and sales support skills, client relationship management, and occasional interface with the insurance market relationships on existing accounts.  This position also requires superior computer skill and ability.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides administrative support to an assigned group of clients, which includes Wrap-Up accounts;

Supports Producer in developing new business opportunities for existing clients and prospects;

Initiates renewal process for existing clients, and discusses and creates renewal strategy with Producer;

Analyzes and compares current exposures and develops renewal or new business specifications for marketing;

Reviews and summarizes marketing results and prepares proposals;

Provides assistance with pre-meetings, WrapX software, contractor interfaces, and contractor credit negotiations;

Resolves customer service inquiries that require research and interactions with carriers or agents;

Conducts marketing, negotiates rates, reviews quotes and coverage’s for competitiveness and accuracy;

Finalizes proposals and presentations in coordination with Producer;

Prepares renewals and client information presentations and assists in preparing Request for Proposal (RFP) responses;

Meets with clients as needed or directed by Producer;

Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information);

Other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE

Associates degree or equivalent combination of education and experience

Four (4) or more years related work experience

Valid Insurance license

Must contine to meet Continuing Education requirements for license renewal

SKILLS

Excellent verbal and written communication skills

Advanced planning, organizational and prioritization skills

Ability to work within a team and to foster teamwork

Excellent customer services skills, including telephone and listening skills

Proficient in Microsoft Office Suite

#LI-CP1

#LI-Remote

Job Details

Pay Type

Salary

Hiring Min Rate

75,000 USD

Hiring Max Rate

125,000 USD

Title: Administrative Assistant II

Location: San Diego CA US

Type: Full-time

Workplace: Hybrid remote

Why You'll Love Working at SAN:

• Location:  The Airport Authority’s Liberty Station campus, where the Quieter Home Program is based, located in San Diego’s historic waterfront district with access to collaborative office spaces, nearby dining, and outdoor areas. 

• Hybrid Schedule: This role follows a hybrid schedule with both on-site and remote work. On-site days are required, based on department needs, to support collaboration and business operations. Remote work flexibility is available on other days as determined by the department.

• Salary: The hiring salary for Administrative Assistant II is starting at $57,800. The full pay range for Administrative Assistant II is $49,402 to $79,042.

• Benefits: You will enjoy 14 paid holidays, 18 – 33 days of vacation (PTO), parental and child care benefits, salary continuance for family & parental leave, tuition reimbursement, ensure your future with our retirement plan options including our comprehensive pension plan and 457 defined contribution plan. Plus, take advantage of our annual employer-funded Lifestyle Spending Account, designed to support your personal development and growth activities—and much more!

• Wellness: Take advantage of multiple on-site gyms with regular fitness classes, outdoor working areas, fitness discounts for all levels and goals, monthly fruit deliveries, rewards for volunteer time, financial wellness advisors, and a campus with easy access to some of San Diego's best walking trails.

• Application Deadline: January 15, 2026. Applications will be reviewed after the closing date.

About the Job:

The Quieter Home Program is seeking a detail-oriented Administrative Assistant II to support the successful delivery of noise mitigation programs serving the surrounding community. The ideal candidate will thrive in a structured yet dynamic environment, enjoy managing multiple priorities, and take pride in maintaining accurate records and well-organized processes. 

Strong written and verbal communication skills are essential for interacting with residents, consultants, contractors, and internal teams. A collaborative mindset and the ability to navigate sensitive situations with professionalism, discretion, and empathy are key to supporting program initiatives, maintaining public trust, and ensuring timely and accurate execution of administrative tasks. 

What You’ll Do:

• Records Management: Prepares program-related correspondence and documents with accuracy and precision, including memorandums, reports, applications, agreements, amendments, forms, and other materials ranging from routine to complex. Serves as the program’s Records Coordinator by maintaining digital filing systems and ensuring records are accurate, accessible, and well organized. Drafts, proofreads, and formats correspondence and documentation with close attention to detail.  

• Front Line Program Support: Receives and screens telephone calls and high-volume email communications from residents, contractors, consultants, and internal staff. Prioritizes inquiries and routes matters appropriately while handling sensitive situations with discretion, sound judgment, and professionalism. Maintains positive working relationships with internal teams and external stakeholders to support clear communication and effective program coordination. 

•  Office & Administrative Support: Provides a wide range of administrative support including managing office inventory, ordering supplies, and maintaining office equipment. Coordinates and confirms meetings for program staff, including scheduling, agenda preparation, note-taking, and distribution of minutes. Maintains calendars for program managers and assists with scheduling appointments, inspections, or meetings. Prepares travel and training requests, compiles expense reports, and ensures timely processing of payments and registrations. Provides backup administrative support as needed to ensure continuity of operations.  

• Procurement & Budget Processing: Assists with procurement activities by coordinating documentation related to RFPs and RFQs in accordance with organizational processes. Communicates with vendors, contractors, and consultants; prepares purchase requests; reviews invoices for accuracy; and assists with payment processing. Tracks program expenditures, maintains budget spreadsheets, and provides updates to management. Assists with monthly accruals and collaborates with accounting and finance teams to reconcile expenses and support budget forecasting. 

• Project & Program Support: Provides administrative support for Quieter Home Program initiatives by coordinating logistics, tracking documentation and deliverables, and assisting with implementation of program activities. Utilizes available tools and systems to support efficient program operations and timely completion of tasks.

The Skills You Need:

•  Relationship & Interpersonal Skills: Cultivates trust and positive working relationships by demonstrating reliability, consistency, and awareness of the needs of residents, stakeholders, and team members.  

• Communication: Communicates clearly and professionally with internal teams, residents, contractors, consultants, and vendors; demonstrates strong written communication, proofreading, and document formatting skills.  

• Integrity: Exercises diplomacy, discretion, and confidentiality when handling sensitive, complex, and confidential information. 

• Leveraging Technology: Effectively uses technology and information systems to generate, maintain, and manage electronic records, databases, and reports; integrates technology solutions to support program efficiency.

Requirements

The Experience You Need to Have**:

• Graduation from high school or G.E.D. equivalent.  

• Four years of increasingly responsible office administrative or secretarial experience.   

• Equivalent combination of training and experience.

Licenses, Certificates, and Special Requirements :

• Successful completion of a fingerprint-based background investigation, training, and testing required for employment and operation and operation of Authority and San Diego County physical security, surveillance, radio and telecommunications equipment.

Preferred Licenses; Certificates; Special Requirements:

• Bachelor’s degree in business administration or a closely related field.

Title: Executive Assistant (Remote)

Location: Virginia Beach, Virginia

Job Description:

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.  This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment’s notice. This position is FULLY REMOTE!

What you will do:

• Manage and prioritize the CEO’s calendar/schedule.

• Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.

• Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.

• Plan and organize meetings.

• Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.

• Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.

• Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.

• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.

• Responsible for updating task management software for key action items.

• Responsible for communication support across the practice area.

• Compile meeting agendas and minutes as needed.

• Perform routine administrative tasks such as filing and drafting correspondence.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare responses to correspondence containing routine inquiries.

• Maintain strict confidentiality of the company and executive information.

• Occasionally interview candidates.

• Performs various administrative functions as requested.

• About You:

• 3+ years of related experience as an executive assistant

• 10+ years of administrative experience

• Strong communication skills (both written and verbal)

• Strong skills within MS Office Suite

• Ability to develop presentations and materials that are client and/or executive management ready

• Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred

Why we are a great place to work:

• Our company is FULLY REMOTE!

• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!

• Revenue increased 67% year over year Jan-Nov 2025

• Acquisitions increased 71% year over year Jan-Nov 2025

• Dispositions increased 70% year over year Jan-Nov 2025

• We’re continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC!

Title: Executive Assistant (Remote)

Location: San Antonio, Texas

Job Description:

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.  This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment’s notice. This position is FULLY REMOTE!

What you will do:

• Manage and prioritize the CEO’s calendar/schedule.

• Manage CEO’s inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

• Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.

• Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.

• Plan and organize meetings.

• Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.

• Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.

• Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.

• Compose, edit, and proofread correspondence, contracts, reports and/or presentations.

• Responsible for updating task management software for key action items.

• Responsible for communication support across the practice area.

• Compile meeting agendas and minutes as needed.

• Perform routine administrative tasks such as filing and drafting correspondence.

• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

• Prepare responses to correspondence containing routine inquiries.

• Maintain strict confidentiality of the company and executive information.

• Occasionally interview candidates.

• Performs various administrative functions as requested.

• About You:

• 3+ years of related experience as an executive assistant

• 10+ years of administrative experience

• Strong communication skills (both written and verbal)

• Strong skills within MS Office Suite

• Ability to develop presentations and materials that are client and/or executive management ready

• Associate’s degree from an accredited university required; Bachelor’s degree from an accredited university preferred

Why we are a great place to work:

• Our company is FULLY REMOTE!

• Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment!

• Revenue increased 67% year over year Jan-Nov 2025

• Acquisitions increased 71% year over year Jan-Nov 2025

• Dispositions increased 70% year over year Jan-Nov 2025

• We’re continuing our nationwide expansion. Over the last year we’ve expanded to 44 states and Washington DC!

Title: Executive Assistant, Technology, Data & Intelligence (TDI)

Location: San Francisco, United States

Job Type: Hybrid

Job Description:

Get to know Okta

Okta is The World's Identity Company. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We're building a world where Identity belongs to you.

Accelerate your career by joining the Technology, Data & Intelligence (TDI) team as an Executive Assistant. In this role, you will provide critical support to multiple Vice Presidents in our department, acting as a strategic partner to leadership.

We are looking for an inidual who excels at solving scheduling puzzles and driving work forward, and who exercises sound judgment and confidentiality, even when navigating ambiguity. Specifically, this will involve mastering complex logistics - proactively and efficiently managing calendars, coordinating global travel, coordinating with other administrative staff, and flawlessly executing events - on behalf of our leadership team.

This is a hybrid role based out of our San Francisco office, with an expectation of 2-3 days of in-office presence per week.

What you'll be doing (Job Duties & Responsibilities):

• Strategic Calendar Management: You won't just schedule meetings; you will maximize executive productivity by exercising independent judgment to prioritize conflicting demands, resolving scheduling puzzles across global time zones.
• Global Logistics & Travel: Coordinate complex domestic and international travel itineraries, ensuring seamless transitions and accurate expense reporting.
• Project & Event Coordination: Drive team culture by leading the planning and execution of team offsites, socials, and special projects. You will foster community and maintain a pulse on team morale.
• Gatekeeper & Gateway: Serve as a trusted liaison between your VPs and internal/external stakeholders. You will field incoming requests with diplomacy and handle highly confidential information with absolute discretion.
• Operational Agility: Adapt to changing priorities in a fast-paced environment, providing backup support to fellow EAs to ensure the TDI administrative team runs flawlessly.

What you'll bring (Qualifications):

• Experience: 4+ years of experience as an Executive Assistant, with a strong track record of supporting multiple VP-level leaders in a fast-moving technology environment.
• Logistical Mastery: Proven expertise in managing complex, ever-changing schedules and global travel logistics using independent judgment.
• Tech & AI Savvy: Expert proficiency in Google Workspace (Calendar, Docs, Sheets, Slides), Slack, and Zoom. Bonus points for experience using AI tools to accelerate workflows and improve efficiency.
• Communication: Excellent verbal and written communication skills, with the ability to build productive working relationships across all levels of the organization.
• Judgment & Discretion: You have a "vault-like" approach to confidentiality and can make sound decisions even when you don't have all the answers.

#LI-MK1

#LI-hybrid

P24398_3324371

The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $110,000-$166,000 USD

Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:$98,000-$148,000 USD

What you can look forward to as a Full-Time Okta employee!

• Amazing Benefits
• Making Social Impact
• Developing Talent and Fostering Connection + Community at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Find your place at Okta today! https://www.okta.com/company/careers/.

Some roles may require travel to one of our office locations for in-person onboarding.

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.

U.S. Equal Opportunity Employment Information

Read more

Iniduals seeking employment at this company are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. When submitting your application above, you are being given the opportunity to provide information about your race/ethnicity, gender, and veteran status.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neuroergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Title: Executive Assistant

Location:  

Houston, TX, US, 77010

Department: Risk Management

Job Description:

As an NRG employee, we encourage you to take charge of your career and development journey. We invite you to explore exciting opportunities across our businesses. You’ll find that our dynamic work environment provides variety and challenge. Your growth is key to our ongoing success—take the lead in shaping your career development, goals and future!

Position Summary:

The Executive Assistant position is primarily responsible for providing executive-level administrative support to the Senior Vice President, Chief Risk Officer. Requires broad, comprehensive experience and knowledge of company policies and practices. This role has a high amount of visibility and works cross-functionally across the company.

Essential Responsibilities:

• The incumbent will be required to be flexible, able to proactively prioritize daily and upcoming calendar needs, and diligently follow-up on outstanding issues without prompting.
• Coordinate and track key risk governance meetings, ensuring timely distribution of materials and accurate documentation.
• Provides additional support, when needed, to other members of the Risk team
• Interfaces with and serves as a liaison for internal and external business partners to ensure calendaring of required meetings and calls. Schedules meetings and events as requested by the SVP and plans ahead proactively as needed, using personal judgment. Ensures the calendaring of NRG business meetings, internal and external board commitments, business travel, training and personal calendar notices for the SVP and other meeting participants. Monitors phone and takes messages for the SVP, routing calls and messages to other staff as needed.
• Coordination and planning with the company’s Board of Directors, including meetings, materials and travel
• Manages all travel requirements and expense report preparation for the Senior Vice President, collect signatures from the SVP for needed documents.
• Assist the SVP in the performance of duties where possible, such as report preparation and responding to inquiries.
• Maintain excellent working knowledge of the Microsoft Office Suite. Create professional-level presentations and correspondence that could be used in high level executive meetings and communications.
• Must handle confidential information with the upmost professionalism and discretion, maintaining adequate knowledge of corporate policy.
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Work cross-functionally to ensure communication is efficient and clear between teams.
• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines.
• Other duties as assigned.

Required Skills & Experience:

• High school diploma or GED equivalent.
• College degree or relevant certification a plus.
• Minimum 8 years of providing administrative support in a corporate environment.
• Minimum 2 years of providing administrative support for executive-level management.
• Excellent interpersonal, written, and oral communication skills are essential.
• Excellent administrative and office management skills are required.
• Advanced with MS Office Suite (PowerPoint, Excel, Word, Outlook, Visio) to create documents, graphic presentations, correspondence, merge documents, spreadsheets, appointment calendars and reports.

Preferred Skills & Experience:

• Experienced with SAP, Concur.
• E-mail and Internet proficiency.
• Ability to prioritize tasks assigned by multiple sources.
• Strong organizational skills required with the ability to schedule and plan complex arrangements for meetings, presentations, travel, and other special projects.
• Overtime is necessary on occasion.
• Ability to meet deadlines with speed, accuracy, and professionalism.

Working Conditions:

·        Hybrid work schedule, Monday-Thursday in a professional open office environment office; working remotely on Friday

·        Minimum overtime, but it may be necessary to complete special projects or meet deadlines

·        Minimal travel within the U.S. 

NRG Energy is committed to a drug and alcohol-free workplace. To the extent permitted by law and any applicable collective bargaining agreement, employees are subject to periodic random drug testing, and post-accident and reasonable suspicion drug and alcohol testing. EOE AA M/F/Vet/Disability. Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Official description on file with Talent.

Administrative Assistant - Sales

Remote - USA

Full time

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value.

Calix is looking for an experienced Administrative Assistant to provide support to multiple Vice Presidents within our Sales organization. We strongly prefer candidates with a proven track record of supporting executives in a remote work environment and across multiple time zones.

As part of Calix’s Remote-First culture, you will work from your home office and report to the Manager of Administrative Support for Sales. You’ll join a dynamic, collaborative team dedicated to delivering exceptional administrative support.

Responsibilities and Duties:

• Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
• Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
• Prepare and reconcile expense reports in a timely manner.
• Source products and services, create purchase requisitions, and process invoices for payment.
• Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
• Maintain administrative systems, including distribution lists, organizational charts, and related resources.
• Update and manage Salesforce Chatter groups to support team communication.
• Assist with planning and execution of company events and conferences.
• Collaborate with peers to address requests and inquiries from the executive team.
• Provide backup support to other Administrative Assistants when necessary.
• Execute special projects and tasks assigned.

Qualifications:

• High school diploma or general education degree (GED) required. Associate degree in Business Administration preferred.
• 3+ years’ experience as an Administrative Assistant.
• Excellent time management and interpersonal skills.
• Strong written and verbal communication skills.
• Project management experience.
• Solid organizational skills with the ability to multi-task.
• Comfortable with routinely shifting demands.
• High degree of attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
• Experience with Salesforce and Chatter a plus.

Location:

• Remote-based position located in United States.

The base pay range for this position varies based on the geographic location. More information about the pay range specific to candidate location and other factors will be shared during the recruitment process. Inidual pay is determined based on location of residence and multiple factors, including job-related knowledge, skills and experience.

San Francisco Bay Area:

64,400 - 96,600 USD Annual

Select US Metros and States:

56,000 - 84,000 USD Annual

Other US Locations:

50,400 - 75,600 USD Annual

Executive Assistant

US-Remote

Full-Time

Overview

The Executive Assistant serves as a vital partner to leaders of the Marketing and Enterprise Product teams, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving.

Responsibilities

1. Calendar & Meeting Management: Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
2. Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed.
3. Travel & Expense Coordination: Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
4. Office & Project Support: Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
5. Manage 3P process: Ensure timely submissions for vendor onboarding, processing related purchase orders and invoices.
6. Collaboration across the organization: Coordination of meetings, calendars and data requests

• Complete all responsibilities as outlined on annual Performance Plan. 
• Complete all special projects and other duties as assigned. 
• Must be able to perform duties with our without reasonable accomodation**.**

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.

Qualifications

• 7+ years of proven experience as an administrator.
• BS/BA degree in Marketing or relevant job experience.
• Deep proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
• Aptitude for learning new systems and processes
• Excellent written and verbal skills, organization and the ability to prioritze efficiently.
• Ability to work independently with limited oversight.
• Ability to travel up to 15%

Mental Requirements:

• Communicating with others to exchange information
• Assessing the accuracy, neatness, and thoroughness of the work assigned

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Must be able to provide a dedicated, secure work area
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance
• No adverse environmental conditions expected

Base compensation ranges from $70,000 to $95,000 per year. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. 

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

CRM Coordinator

Department: Enrollment Management and Marketing

Location: Remote

Type:  Full-Time, Hourly

Pay: $20.20 per hour (Pay range may vary based on geographic location)

Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Job Summary:  

The CRM Coordinator provides administrative and technical support for the Customer Relationship Management (CRM) platform (Salesforce/TargetX) used across Enrollment Management & Marketing. Reporting to the Associate Director of CRM Operations, this position assists with data entry, reporting, system documentation, and user support to ensure the CRM operates efficiently and effectively. The CRM Coordinator works closely with Enrollment Systems Administrators to maintain data integrity, support end users, and enhance CRM-driven communication and processes that improve the student recruitment, enrollment and engagement experience. This role is ideal for iniduals interested in developing skills in CRM administration, data management and higher education enrollment systems.

Essential Functions: 

• Perform job duties in accordance with Columbia College’s vision, mission, and values, and contributes to the development of the CRM Operations. 
• Perform data entry, import, and cleanup tasks to maintain accuracy and consistency within the CRM.  
• Assist with monitoring and resolving basic data integrity issues, duplicates and system errors.  
• Support configuration updates by performing routine testing, reviewing results, and reporting issues.  
• Help maintain records of CRM system changes, workflows, and user permissions.  
• Respond to user inquiries via email, tickets, or Teams; escalate complex issues within CRM Operations teams as needed.  
• Maintain and update CRM documentation, training guides and other resources.  
• Assist in preparing and delivering CRM training materials and sessions for new users.  
• Track and monitor user support trends to identify recurring issues and suggest potential improvements.  
• Review submitted tickets and help end-users with troubleshooting to ensure complete information is available for Enrollment Systems Administrators.  
• Assist in building and maintaining basic reports and dashboards under direction from Enrollment Systems Administrators or Associate Director.  
• Pull and format data exports for internal reports, communications, and compliance requests.  
• Support data audits and recurring recruitment and enrollment reporting processes.  
• Work collaboratively with Admissions, Marketing, Enrollment Services, Academic Affairs, and Student Experience to support communication plans and workflows.  
• Participate in CRM project meetings and assist in implementing updates and new features.  
• Provide feedback on user experience and opportunities for improvement.  
• Develop foundational understanding of CRM processes, data flows, and integrations with other systems.  
• Maintain working knowledge of CRM updates and new features.

Supervisory Responsibility: None

Position reports to: Associate Director of CRM Operations

Required Core Competencies and Professional Experience:

• Strong attention to detail and accuracy in data handling.
• Excellent communication, customer service and organizational skills.
• Ability to learn and apply new technologies and processes quickly.
• Experience working with databases, CRM tools or Microsoft Excel.
• Ability to work collaboratively as part of a technical and operational team.
• Demonstrated ability to manage multiples tasks and meet deadlines.
• Ability to fluently read, write, and understand the English language.
• Proficiency with the following, but not limited to:  active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency in using web-based technologies, including database systems.
• Ability to work independently and in a team environment, with or without direct supervision.
• Excellent communication, interpersonal, customer service, and organizational skills.

Preferred Core Competencies and Professional Experience:

• Bachelor’s degree in business, communications, or information systems.
• Experience with Salesforce, TargetX, or similar CRM platforms.
• Prior experience in higher education, especially in admissions or enrollment services.

Required Level of Education:  

• Associate’s degree or equivalent combination of education and experience.
• Experience in administrative support, data entry, or technical systems preferred.

Other Requirements:  Ability to satisfy, within the parameters set by the College and consistent with applicable federal, state and local laws, a criminal background check as a condition of employment.

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Accommodations may be made to enable iniduals with disabilities to perform the essential functions.  Iniduals seeking accommodation should contact the Human Resources Department without delay.  While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear.  The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl.  Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.

Work Conditions:  The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment.  The noise level in the work environment is usually mild.

Title: Executive Assistant to the CEO

Location: New York NY US

Type: Full-Time

Job Description:

About Ash Wellness:

Ash is a B2B platform that delivers the infrastructure for health plans and digital-health organizations to offer at-home testing programs to their end users, enabling care-gap closure, improved population health, and measurable quality outcomes. We serve major health plans, digital health companies, and channel partners nationwide with a full-service, white-label solution that drives ROI, member engagement, and clinical impact.

As a fast-paced tech startup, we value employees who can take ownership of projects, pivot easily, and iterate until they achieve success. As healthcare enthusiasts, our employee culture prioritizes assisting others—our clients, their patients, and each other!

This is a hybrid role out of our New York office. 

About the role:

We are seeking an experienced Executive Assistant (EA) to the CEO who will serve as a critical operational partner to the executive team. This person is not just a scheduler, but an owner of high-priority administrative, logistical, and operational functions. The ideal candidate is a proactive problem-solver with exceptional organizational skills who thrives in a fast-paced environment and can represent Ash's mission-driven culture both internally and externally. You will be instrumental in maximizing the CEO's time, managing their workflow, and keeping key company initiatives on track as we scale.

Core responsibilities:

• Help the CEO to track, prioritize and execute on deliverables. Stay on top of outstanding to-dos and deadlines to ensure important initiatives stay on track. 

• Manage the executive team's calendar, proactively anticipating conflicts, reprioritizing meetings, and ensuring the team is fully prepared for each engagement including preparing agendas, backgrounds, memos, etc. 

• Act as a liaison between the executive team and internal departments, tracking follow-through across the company to ensure smooth execution and business alignment.

• Serve as a key point of contact for internal and external partners. Draft and manage high-level correspondence, ensuring timely and professional communication.

• Own the coordination of company offsites, leadership meetings, and team events, including venue selection, scheduling, and overall logistics.

• Coordinate occasional business travel, including booking flights, hotels, and ground transportation, and preparing comprehensive itineraries for the executive team.

• Proactively prepare, organize, and finalize all necessary documentation for critical external events, such as investor updates and Board materials. 

• Support general People Ops administration and office management needs, ensuring the executive team can remain focused on strategy. 

• Manage special projects dictated by the CEO.

• Assist with culture-building initiatives such as happy hours, celebrations, etc.

Qualifications: 

• 3+ years of experience directly supporting a C-level executive or equivalent, ideally within a venture-backed startup or high-growth tech environment.
• Strong organizational skills and ability to manage multiple projects and meet deadlines. Able to organize others effectively. 
• Quick learner and proactive problem solver. Able to identify areas for improvement and propose solutions. 
• Self-starter who is able to work effectively independently and autonomously.
• Highly proficient with standard tools such as Gmail, Notion, Slack, Zoom, etc. and a general savviness with technology.
• Strong written and verbal communication skills. Ability to draft professional correspondence. Comfortable communicating with and building relationships with various stakeholders including the executive team, staff, clients, investors, and board members.
• Attention to detail. Proven track record of producing high-quality, polished, work for executive audiences.  
• A high degree of confidentiality and discretion when handling sensitive information related to finance, HR, and strategy.
• Warm, optimistic, humble, and enthusiastic.
• Ability to be on-site at our Manhattan office 2-3 days a week.

What we offer:

• The opportunity to join a mission driven team and play a crucial role in shaping the future of the company.
• Inclusive and transparent social culture. Challenging work, fast learning cycles, practical training, and meaningful feedback. We want to learn from every member of the team and bring fresh ideas to the table every day.
• Flexible working environment with unlimited vacation time and company provided team lunches.

Events Specialist (Contract)

locations

US Remote

US FL Remote

time type

Full time

job requisition id

JR113345

ServiceTitan is an all-in-one software platform that helps home services companies streamline and grow their business. Founded by the sons of tradesmen who discovered that both of their fathers' professions were vastly underserved by the types of digital tools that were disrupting numerous other industries, ServiceTitan is a truly mission-driven company that takes immense pride in helping contractors become more successful and lead better lives. 

We are seeking a highly motivated and detail-oriented Events Specialist to join our team as an independent contractor. This person's primary role will be to provide comprehensive operational and logistical support for our two major annual user conferences, Pantheon and Ignite.

Reporting to the Events Manager, the Events Specialist will be a critical player in ensuring the flawless execution of key operational pillars, from managing our registration platform to overseeing the sponsor experience. The ideal candidate will be an organized, customer-focused, and proactive professional with proven expertise in large-scale event logistics and technology.

This candidate should be passionate about creating engaging, memorable experiences that resonate with attendees, possess energy, creativity, resourcefulness, and be able to remain calm under pressure.

**We will consider remote candidates** 

What you’ll do: 

The Events Specialist will take ownership of several critical execution areas for the Pantheon and Ignite conferences:

​Registration Platform & Technology Management:

• Serve as the primary administrator for the Cvent registration platform.

• Execute all website updates related to the agenda, speakers, and sponsors

• Lead the development of the Mobile App and Attendee Hub, focusing on networking tools and on-site attendee engagement features

Sponsorship Deliverables & Financial Oversight:

• Oversee the execution of all sponsorship deliverables, acting as the main point of contact to ensure every promised benefit (e.g., signage, custom activations, etc) is fulfilled accurately and on time.

• Process all incoming sponsorship invoices and meticulously track payments collected against booked revenue.

Swag & Merchandise Management:

• Manage the entire lifecycle of conference swag and merchandise, including proposing creative new concepts.

• Oversee the purchasing of all approved items and manage inventory, ensuring timely delivery to the conference site.

Attendee Customer Support & Communication:

• Manage the conference dedicated mailbox, providing timely and empathetic customer support on any registration or logistical issues.

• Monitor the internal employee Slack Channel to proactively answer any staff questions or address concerns about the conferences.​

Project Management Support:

• Assist the Events Manager in monitoring overall event timelines, ensuring internal and external deadlines are met across various workstreams.

What you'll bring: 

• Experience: 3-5 years of direct experience in event management, specifically working on large-scale user conferences of 5,000+ attendees.

• Platform Expertise: Required proficiency and hands-on experience with Cvent (including website builder, registration logic, and reporting). Experience with event mobile apps/attendee hubs is essential.

• Financial Acumen: Proven ability to manage invoices, track expenses, and reconcile sponsorship payments accurately.

• Soft Skills: Collaborative team-player with a strong customer-service mindset and high energy.

• Communication: Exceptional written communication skills, capable of managing external sponsor expectations and internal employee queries.

• Attention to Detail: Meticulous attention to detail and a disciplined approach to managing multiple, complex tasks simultaneously.

• Comfortable Operating: Self-motivated and confident in taking ownership of responsibilities within a fast-paced environment.

• Flexibility: Willingness to travel to and provide comprehensive on-site support for both Pantheon and Ignite.

Be Human With Us:

Being human isn’t about checking every box on a list. It’s about the experiences we have, people we meet, and the perspectives we share. So, if you have the skills but are hesitant to apply because of your background, apply anyway. We need amazing people like you to help us challenge the conventional and think differently about the problems that we’re solving. We’re in this together. Come be human, with us.

Title: Part-Time Speech Language Pathologist - Idaho

**Location:**Home-based, ID

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.

Position Summary:

Accepting applications for the 2025-2026 school year. Working from their home, the Part-Time Speech Language Pathologist will provide virtual speech therapy to K-12 students who are enrolled in Connections Academy virtual public schools. The SLP will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload.

Primary Responsibilities:

• Provide high quality speech language services to assigned students while supporting program implementation;
• Planning and implementing inidual and group therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveSpeech services;
• Maintain a positive working relationship between the LiveSpeech team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Meet bi weekly with your supervisor;
• Conduct screenings and formal and informal evaluation of all students' communication needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with speech/language needs as well as school special education staff to insure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with speech/language needs and potential learning issues;
• Special Education case management for select students whose only special education need is speech therapy; this will include scheduling, organizing and conducting IEP related meetings in a virtual environment, as needed;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Exemplify the company's core values (brave, decent, imaginative, accountable, curious, customer-centric, and collaborative); and
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment will be provided by the company for part-time SLPs:

• Webcam
• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Requirements:

• MA or MS in Speech Language Pathology and ASHA Certificate of Clinical Competence
• Valid Idaho Licensure in Speech Pathology
• Ability to obtain and maintain multiple required state certifications and clearances as assigned
• 2+ years experience in K-12 school setting
• Strong technology skills
• High degree of flexibility and ability to work independently
• Excellent communication skills, both oral and written

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for students. Builds strong relationships with students and uses them to improve their experience and outcomes.
• Communication - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Collaborative - Models collaboration, solves problems with peers, builds trust and support.
• Accountable - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency
• High degree of flexibility
• Positive attitude
• Evidence of a strong work ethic
• Demonstrated team player

Pearson's Core Values

• We ask why - we challenge the status quo by challenging ourselves.
• We ask what if - we spark curiosity to innovate new possibilities for everyone.
• We earn trust - we build credibility by acting with integrity every day.
• We deliver quality - we hold our customers and consumers in the highest regard, and our work to the highest standards.
• We make our mark - we execute with speed and agility to leave lasting impact on everyone we serve.

Administrative Assistant: 26-00040

 New York, NY 10036

Job Category: Administrative, Clerical & Support

Job Number: 27088740

Country: US

Job Description

Primary Skills: Administrative Assistance (Expert), Calendaring (Advanced), Communication (Expert), Banking background (Expert), Executive Assistance (Advanced)

Job Summary:

Key Responsibilities:

• Manage scheduling, travel arrangements, and coordinate both internal and external meetings.
• Prepare, review, and manage confidential financial documents, reports, and presentations.
• Handle communications including incoming calls and emails with professionalism.
• Maintain and develop organized filing systems for important documents.
• Assist in expense tracking, invoice processing, and supporting financial compliance and auditing activities.

Must-Have Skills:

• Previous Administrative or Executive Assistant experience (2-3 years).
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Excellent communication, organizational, and time-management skills.

Industry Experience:

• Prior experience or familiarity with financial systems and regulatory compliance processes highly preferred.

ABOUT AKRAYA

Title: Program Assistant (Part Time)

Location: Cedar Rapids United States.

Salary;$13.22 Hourly

**Location ;**Cedar Rapids, IA

**Job Type;**Part-time

**Job Number;**02606

**Division;**Academic Affairs

**Department;**Learning commons

Job Description:

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

The Program Assistant will provide administrative support to the Learning Commons, as well as customer service to students and other guests in the Learning Commons. The Program Assistant will provide excellent customer service to anyone who walks into the Learning Commons. This role will be responsible for day-to-day functions of the Learning Commons including scheduling resources, answering the phone, circulating books and other resources among other tasks. 

Availability to work between the hours of 7:30 AM and 5 PM Monday - Friday. 

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. 
• Champion Service- anticipating needs and create a welcoming, erse, and inclusive environment. 
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. 
• Lead- regardless of title, through positive influence. 
• Greet prospective and current students and direct them to appropriate program personnel.
• Answer and/or redirect basic inquiries from internal and external customers either via phone calls, email or in person.
• Coordinate materials for mailings, maintain program records, generate reports, schedule and coordinate meetings and events, and maintain computer databases.
• Prepare and maintain correspondence, lists, and other documents.
• Perform various office clerical duties including filing, typing, scanning, maintaining copiers and other equipment, ordering supplies, sorting/distributing mail, etc.
• Provide clerical support to program staff.
• Assist with program activities and events.
• Schedule room resources as needed. 
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must enjoy working with other people and the public and exhibit skill in working accurately with complex details.
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college's organization and personnel.
• Must develop thorough knowledge of students information systems
• Must be a positive inidual and possess excellent customer service skills.
• Be able to handle confidential information in a professional manner.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

• High school diploma or equivalent. 
• Experience using word processing and computer equipment,

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Combination of secretarial/clerical experience and/or post-secondary training equivalent to three years of full-time employment OR an Associate degree.
• Two years' experience with spreadsheets, databases, and presentation software or computerized record systems 
• One year experience in a post-secondary educational setting 
• One year experience working with people with disabilities

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status.

WHY KIRKWOOD:

Kirkwood Community College prides itself on fostering a erse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Corporate Board Secretary

Full Time

Professionals

Humble, TX, US

Requisition ID: 1412

Position Summary:

This hybrid role provides administrative support to executive leadership while delivering paralegal services to the legal department. Responsibilities include managing executive schedules, coordinating board and regulatory documentation, handling legal requests, and assisting with compliance and special projects.  

Essential Functions:

Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

1. Support Legal Team: Assist in corporate governance, compliance, and transactional matters, including managing corporate records and preparing legal documents. 

2. Legal Document Review: Review contracts, agreements, and other legal documents to ensure compliance with laws and regulations. Maintains a proficient knowledge of all applicable banking rules and regulations.

3. Conduct Legal Research: Perform legal research and analysis on relevant laws and precedents to support corporate actions. 

4. Board Reporting and Corporate Records: Organize and maintain corporate records, such as meeting minutes and shareholder information. Assists with preparing board of director materials for monthly board meetings and ad-hoc meetings as needed. 

5. Executive Office and Suite Management:  Greet visitors to the executive suite when a candidate/customer is on-site.  Order catering for board and professional meetings. 

6. CEO Support: Manage and assist with CEO’s travel, scheduling, expense reports and other duties, as needed.

7. Special Initiative/Project Support: Assumes responsibility for special projects, gathers data and prepares reports for senior or executive management, audits and other personnel.

8. Executive Support: Support executive management with regulatory relations support, which will include coordinating document requests from federal and state examiners, coordinating meetings, taking the lead on any follow-ups from internal or external personnel.

Supervisory Responsibility:

This position has no supervisory responsibilities. 

Position Type:

This is a full-time, exempt position.  Typical work hours are Monday through Friday, 8:00am to 5:00pm.   

Work Environment:

This job operates in a professional office environment. This position uses office equipment such as computers, phones, copy and fax machines, calculators, filing cabinets and printers.   

Physical Demands:

This position will be responsible for writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.                                                                                                                                                                        

Mental Demands:

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.  

Education and Experience: 

• Bachelor’s degree from an accredited 4-year college or university; or 5+ years of related experience and/or training; or the equivalent combination of education and experience. 
• Certified Paralegal certification or more than 2 years prior experience as a paralegal is strongly preferred
• More than 2 years Financial industry experience.
• Knowledge of Bank administration, lending and operations products and services; related state and federal laws and regulations, and other Bank operational policies and procedures preferred.
• Familiarity with tools such as Microsoft Project, Excel, SharePoint, MS Teams or similar platforms for tracking progress, managing tasks, and collaborating with team members.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

E-Filing Lead

US (Remote)

Job Overview:

The Lead role at ABC Legal serves as the entry-level management position, guiding iniduals, small team, or project involving direct reports. Leads are responsible for ensuring their team members understand and meet their own objectives. This role requires the ability to manage day-to-day operations, manage employee timecards/scheduling, provide feedback, train employees, conduct and deliver employee reviews, and serve as a point of contact between staff and higher management. Leads may also participate in hiring process for their team and recommend disciplinary actions when necessary.

Key Responsibilities: 

• Train and provide guidance to new hires and team members on e-filing procedures
• Resolve issues with filings (can involve calling and emailing courts, e-filing portals, account managers, other iniduals within the company)
• Track daily team metrics in a spreadsheet and maintain spreadsheet functionality
• Create and maintain documents describing standard e-filing procedures
• Assist efiling managers with assigning work, setting daily team goals, calculating KPIs, and lead daily team huddle.

Qualifications: 

• 6 months relevant experience in e-filing a plus
• High school diploma or GED required
• E-Filing experience working with multiple states preferred
• Detail-oriented and a quick learner
• Experience and basic proficiency with Microsoft Office; Intermediate Excel skills preferred
• Basic coding and computer programing skills a plus
• Typing speed of at least 70 wpm

Benefits:

• Health, Dental, Vision insurance
• 401(k) with company matching
• Paid time off
• 7 Paid company holidays
• 4 Floating holidays per-year
• Life Insurance and AD&D Insurance
• Long Term Disability
• Health Care Reimbursement Flexible Spending Account
• Dependent Care Flexible Spending Account
• EAP (Employee Assistance Program)
• Pet Insurance

Starting Pay: $43,000 - $53,000 per year, based on location

Virtual Administration Specialist

US-Remote

Permanent/ Full-Time

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Overview

If you’re looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Virtual Administration department offers a remote work schedule.

We’re looking for a new virtual administration specialist to join our team. Commonwealth’s Virtual Administration team is a group of focused, highly organized, and service-minded problem solvers who work directly with our independent financial advisors, through two service models- one dedicated and one pooled.   Our team provides middle office support functions, such as document preparation and submission, account opening and updating, CRM management, meeting preparation, money movement requests, and client support.

Key Responsibilities

• Working as a virtual member and operational point of contact for advisors’ offices and providing task ownership, support, and coordination with other Commonwealth departments
• Collaborating with various internal operational teams across the firm to research and resolve complex issues
• Managing client data in Commonwealth’s CRM platform to create and distribute reports, prepare for client meetings and calls, and create procedure workflows
• Submitting money movement requests and working with partner departments to resolve issues
• Monitoring alerts and advisor action items and proactively collaborating on responses to time-sensitive requests
• Building relationships by consistently providing the highest level of customer service
• Collaborating with Sponsor Companies to research and obtain required documents
• Use our account opening platform to open and update accounts, prepare documents, and send DocuSign documents to clients

 Core Strengths and Skills

• Comfortable adapting to a variety of environments, and able to cultivate lasting relationships with advisors
• Superior problem-solving skills, with a detail-oriented approach to task execution
• Strong written communication skills and ability to take detailed and accurate notes
• Strong active listening skills and ability to communicate complex information clearly and concisely
• Ability to learn, understand, and apply new information quickly
• Highly refined time management and organizational skills, with the aptitude to use multiple systems
• Ability to thrive on a highly collaborative team
• At least two years of experience working in a financial advisory firm preferred; other relevant experience considered
• Proficient in Microsoft Word, Excel, and Outlook, with knowledge of CRM applications

Have we piqued your curiosity? Can you see yourself thriving in this opportunity? 

Picture Yourself Here 

At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That’s why we invest in you—we encourage employee growth both in your career and education; we offer incredible health care benefits; and we find plenty of occasions to celebrate. What’s not to love? 

We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you. 

About Commonwealth 

Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 3,000 independent financial advisors nationwide. Founded in 1979, the firm has headquarters in Waltham, Massachusetts; San Diego, California; and Blue Ash, Ohio. 

Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure. 

The Fine Print 

We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf.  

Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds.   

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Program Development Coordinator

locations

Remote

time type

Full time

job requisition id

R29131

**Candidates must reside in the Atlanta, GA area to be considered**

The Program Development Coordinator will support administrative, organizational and research efforts related to the establishment of the Screen Scoring programs of the Media Design School (MDS) at Strayer University. Core duties include maintaining organized documentation, tracking timelines and milestones, conducting research on academic and industry trends, and curating data in spreadsheets to inform program decisions. The position also ensures effective communication and collaboration across internal departments and external partners to align efforts and drive program development forward.

This role is primarily remote, with the expectation to work onsite as needed during the first six months. After this initial period, onsite requirements are anticipated to increase. The position is scheduled for 30 hours per week, Monday through Friday, with the potential to expand to a 40-hour schedule after six months.

Essential Duties and Responsibilities:

• Manage day-to-day administrative tasks to support the setup and development of the Screen Scoring programs of the Media Design School (MDS) at Strayer University.
• Maintain organized records and documentation related to program planning, development, and implementation.
• Track timelines, milestones, and deliverables to ensure projects stay on schedule and meet objectives.
• Conduct research on academic programs, industry trends, and local resources; analyze and structure findings to inform program decisions.
• Create and maintain spreadsheets and tracking systems to monitor progress and support decision-making.
• Work closely with internal departments across Strayer University to ensure alignment and coordinated efforts.
• Facilitate communication between internal teams and external partners to support effective program implementation and collaboration.

Job Skills:

• Strong web research skills with the ability to gather and synthesize information from multiple sources.
• Exceptional organizational abilities and attention to detail.
• Strong organizational communication skills, both written and verbal.
• High interest in the creative arts, with a passion for innovative and expressive projects.
• Thrives in fast-paced, high-energy environment.
• Proficient in all Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Work Experience:

• 2+ years’ of experience in operations, scheduling, logistics, public service, nonprofit work, or program coordination.
• Background in customer-facing roles or the service industry, including hospitality or retail preferred.
• Exposure to research or analytical work in academic, policy, or organizational settings.

Education:

• Bachelor of Arts required. Educational background in business management, arts management, entertainment business practice, communications, or related field preferred.

Other:

• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 - 50%), senior leaders (10 – 20%) or Capella Core Faculty (5 – 10%). 
• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered. 
• Able to access information using a computer.
• Other essential functions and marginal job functions are subject to modification.

SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.

The expected salary range for this position is below.

$26.00 - $39.50 - Hourly

Executive Administrative Assistant

•  Rosemont 
•  Hybrid

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth – now looking for our next star – a passionate Executive Administrative Assistant. This position reports to Vice President, Human Resources, and will work in our Rosemont, IL, Dometic Office.

About the position

As an Executive Administrative Assistant supporting the executive team, you will be involved in providing high-level administrative and operational support to the President and executive leadership team. This role is responsible for managing complex calendars, coordinating executive communications, supporting strategic initiatives, and ensuring seamless day-to-day operations.

Your main responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for the President and executive team
• Prepare agendas, presentations, and briefing materials for internal and external meetings
• Handle confidential correspondence, documents, and sensitive communications with discretion

Operational Coordination

• Support cross-functional initiatives, including project tracking, reporting, and follow-ups
• Assist with event planning, leadership offsites, and executive town halls
• Maintain executive files, records, and expense reports with accuracy and timeliness
• Coordinate logistics for meetings, location visits, and global visitor engagements

Communication & Documentation

• Draft and edit executive-level communications, memos, and announcements
• Ensure timely responses to inquiries and requests, prioritizing urgent matters appropriately
• Support internal communications and culture-building efforts across leadership channels

Process & Compliance

• Uphold company policies and procedures, ensuring compliance in scheduling, travel, and documentation
• Partner with HR, Legal, and Finance on executive onboarding, contracts, and approvals
• Maintain confidentiality and professionalism in all interactions

What do we offer?

You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous – which gives you great possibilities to evolve with the company.

• Medical/Dental/Vision Insurance
• Employee Assistance Program (EAP)
• Disability insurance (STD/LTD)
• 401 (k) with company match
• PTO
• Company defined holidays and two floating holidays for you to use as you choose
• Paid maternity/paternity leave
• Tuition assistance
• Membership reimbursement (wholesale club and gym)
• Employee discounts on our incredible products
• Opportunities to make an impact

Corporate Executive Administrative Assistant

Work From Home

Yes

Work Remote

Yes

Location

The Corporate Executive Administrative Assistant role at CRR Hospitality is a great opportunity for someone who is detailed oriented, excited for the opportunity to work with a team that cares about others, strives to reach excellence in the quest to serve others, and loves enhancing the guest & associate experience in the most creative and thoughtful ways!

We value our associates’ time and efforts! Our commitment to your success is enhanced by our competitive compensation and incredible benefits package including:

• Benefit options, including Medical, Dental, and Vision
• 2 weeks annual PTO
• 6 Paid holidays
• Full 401K match up to 6%
• Tuition Reimbursement
• Virtual, in-person and conference learning opportunities

Position Summary: The Executive Administrative Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing reports, and ensuring efficient office operations to enhance executive productivity and organizational effectiveness.

Essential Duties and Responsibilities: To perform this job successfully, an inidual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

·        Answers and transfers phone calls, screening when necessary

·        Prepares letters, documents, and spreadsheets

·        Manages SharePoint document and data storage for the company

·        Conducts research, assembles data, completes reports, and maintains databases

·        Collects and screens third-party management inquiries and makes recommendations to leadership

·        Prepares meetings, memos, reports, documents, emails, and presentations for leadership

·        Processes invoices and expenses, ensuring proper documentation and accuracy; proficient in accounts payable systems

·        Works closely with internal staff and supports interdepartmental coordination

·        Coordinates and administers monthly compliance reporting for all aspects of the business

·        Assists CRR leadership and property management teams with tasks and reporting as necessary

·        Creates associate newsletter

·        Assists with associate onboarding, as needed

·        Organizes and sends celebratory birthday cards to associates.

·        Updates phone list and shares amongst team

·        Manages the administration and tracking of capital projects

·        Tracks monthly tasks for all company entities

·        Oversees reputation management for all properties

·        Maintains and updates third party booking sites and online travel agencies

·        Proficient in property management systems—RV Storage, Manufactured Homes, RV Resorts, Car Wash

·        Maintains office supplies and orders when needed

·        Proficient in the purchasing process lifecycle

·        Maintains and coordinates calendars, meetings, and travel arrangements for executives

·        Responsible for property Dialpad needs

·        Assists with Marco Technology needs

·        Educates new associates on the organization’s mission, vision, and values during onboarding.

·        Work with the Human Resources to create effective and efficient recruitment, selection and onboarding process, filling positions in a timely manner with the best qualified candidate.

·        Coordinates recruitment and hiring of associates, including creating job descriptions, job board postings, sourcing and screening candidates and scheduling interviews.

·        Discusses with Property Managers to identify associate needs, job specifications, job duties, qualifications, and skills.

·        Builds a positive and engaged associate work culture, helping to create high associate retention.

·        Plans and coordinates training and development activities for new and existing associates in partnership with the associate’s manager.

·        Collaborates with leadership team to develop and implement associate incentive strategies, reward, and recognition programs.

·        Completes special projects and other duties as assigned 

Other

·        Maintains strict confidentiality of sensitive information, demonstrating discretion and professionalism in all interactions and documentation.

·        Works a flexible schedule including weekends and holidays.

·        Performs other duties as assigned.