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Administrative Coordinator, Medical Intelligence

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

time type

Full time

job requisition id

JR00100341

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

Location: We support US flexible working arrangements in the contiguous 48 states.

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,you’ll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Associates or Bachelors Degree preferred
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being – mental, physical and financial – including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work® Certified in Canada and the U.S.
• Named as a “Top 10” employer by the Boston Globe’s “Top Places to Work” two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern California region: $43,200-$58,300 annually
• Central California region: $45,600-$61,600 annually
• Northern California region: $48,800-$65,900 annually

If you are a Colorado or Nevada resident, the salary range for this position is $41,300-$55,800 annually

If you are a Connecticut or Maryland resident, the salary range for this position is $43,200-$58,300 annually

If you are Washington or Rhode Island resident, the salary range for this position is $45,600-$61,600 annually

If you are a New York resident, the salary range for this position is $48,800-$65,900 annually

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Sr. Administrative Associate

locations

Remote – United States

time type

Full time

job requisition id

R-100150

Job Description:

Position Overview

The Sr. Administrative Associate performs erse administrative duties in the field office, following established routines under general supervision. This role requires a working knowledge of insurance and securities products, office and company policies and procedures to support field manager and financial professionals in their sales and marketing operation.

We’ve embraced a flexible, hybrid approach to work. Based on your role and personal preference, we empower you to choose where you work best. This model allows you to balance your life and bring your whole self to work.

Responsibilities

• Processes all new business to include: review of applications and forms for accuracy; electronic submission of applications; ordering requirements, electronic follow-up on all pending cases until completion.
• Provides new business updates and reports to Financial Professionals and Field Manager on pre issue and post issue requirements via voicemail, email or fax.
• Builds strong relationships with Home Office, Underwriting, HTK, and other 3rd party administrators in order to handle underwriting and securities issues.
• Prepares basic illustrations as needed
• Provides excellent and proactive service to financial professionals and policyholders

Skills and Abilities

• Excellent organizational skills and ability to set priorities
• Proficient in Microsoft Office Suite and Outlook
• Strong written and oral communication skills
• Ability to interact with field staff, financial professionals and home office employees
• Consistently meets deadlines
• Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement.
• Ability to build strong working relationships and work with others in a collaborative team environment.

Education

• H.S. Diploma or Equivalent Required

Experience

• 3-5 Years of insurance/securities or relevant outside experience Required
• Bilingual or fluent in Spanish is Preferred

Licenses

• FINRA Series 6 Preferred or
• FINRA Series 7 Preferred

Base Salary Range – $48,000 – $66,000

Penn Mutual helps people become stronger. Our expertly crafted life insurance is vital to long-term financial health and strengthens people’s ability to enjoy every day. Working with our trusted network of financial professionals, we take the long view, building customized solutions for iniduals, their families, and their businesses. We support our financial professionals with retirement and investment services through our wholly owned subsidiary, Hornor, Townsend & Kent, LLC, member FINRA/SIPC.

Penn Mutual is committed to Equal Employment Opportunity (EEO). We provide employment and advancement opportunities to all qualified applicants and associates, according to applicable laws. This is reflected in our practices for hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, compensation, selection or training, and all other terms and conditions of employment. All employment-related decisions and practices are free from unlawful discrimination. This includes: race, creed, color, national origin, ancestry, citizenship age, gender (including pregnancy), sexual orientation, gender identity or expression, domestic partnership or civil union status, marital status, genetic information, disability, religious observance or practice, liability, veteran status or any other classification protected under applicable law.

Paralegal

USA

KAYAK, part of Booking Holdings (NASDAQ: BKNG), is the worlds leading travel search engine. With billions of queries across our platforms, we help people find their perfect flight, stay, rental car, cruise, or vacation package. Were also transforming the in-travel experience with our app and new accommodation software. For more information, visitwww.KAYAK.com.

As an employee of KAYAK, you will be part of a global network that includes OpenTable and KAYAK’s portfolio of metasearch brands including Swoodoo, checkfelix, momondo, Cheapflights, Mundi and HotelsCombined. Many employees are dedicated to one brand, but we all have the benefit of using each others strengths and insights. Together, we’re able to help people experience the world through dining and travel.

Location:remote US with preference for commuting distance from an east coast office (NYC, Cambridge or Stamford offices)

OpenTable and KAYAK are looking for a highly organized, motivated and business-oriented Paralegal specialized in commercial, product, intellectual property and litigation advising to further our mission of helping everyone experience the world through travel and dining.

The ideal candidate has a strong understanding of the legal system and in-house legal teams and the ability to effectively communicate with KAYAK and OpenTables commercial, product, finance, and marketing teams. Candidates must be self-starters and able to thrive in an agile, dynamic and data-driven environment. If you are a numbers junkie who is passionate about business and technology, this might be the perfect role for you. This role will report to our Senior Counsel, Litigation & Employment and may be located remotely.

In this role, you will:

• Support the KAYAK-OpenTable legal team in day-to-day legal activities involving corporate, commercial, regulatory, litigation, insurance and intellectual property matters
• Manage an intellectual property portfolio of domestic and international trademarks and patents, including assisting in the preparation and filing of applications, disclosures, maintenance filings, responses to office actions, responding to global copyright notices, and related matters
• Support all aspects of litigation efforts, including complying with discovery requests, responding to subpoena requests, implementing legal hold procedures, and assisting in responding to small claims and consumer complaints
• Draft various legal documents and correspondence
• Organize and maintain corporate documents, licensing, records, templates, forms, and correspondence
• Perform various administrative tasks, including arranging travel, coordinating and scheduling meetings, drafting and sending legal correspondence, and scanning and storing documents
• Undertake other duties reasonable and consistent with the position and as needed

Please apply if:

• Bachelors degree in relevant field or Associates degree in legal services, and paralegal certificate from an ABA-accredited program
• 3 or more years of experience as a paralegal or equivalent position, with intellectual property and litigation experience being strongly preferred
• Excellent time, task, and project management skills
• Humble and egoless team player with a sense of levity and humor
• Highly motivated, proactive and resourceful with the ability to perform complex tasks efficiently and independently
• Ability to balance multiple tasks and projects simultaneously and to respond quickly to shifting priorities under tight deadlines in a fast-paced environment
• Strong attention to detail and excellent organizational skills
• Strong oral and written communication skills
• Ability to work closely with legal colleagues and internal stakeholders
• Proficient with workplace productivity and efficiency tools (Microsoft Office, G Suite, etc.) and contract management systems
• Desire and ability to learn new skills and adapt to new processes and technologies
• Likes working in a dynamic, fast-paced environment
• Experience working with global teams in multiple locations

Benefits:

• Generous paid vacation
• Day off on your birthday
• Company matched retirement plans
• Health, dental and vision insurance plans
• Flexible Spending Accounts
• Headspace Subscription
• Drinks, coffee, snacks, games etc.
• Weekly Catered Lunches
• Free massages from professional massage therapists
• Universal Paid Parental Leave

There are a variety of factors that go into determining a salary range, including but not limited to external market benchmark data, geographic location, and years of experience sought/required. The range for this United States located role is $75,000-90,000.

In addition to a competitive base salary, roles are eligible for additional compensation and benefits including: annual cash bonus; health benefits; flexible spending account; retirement benefits; life insurance; paid time off (including PTO, paid sick leave, medical leave, bereavement leave, floating holidays and paid holidays); and parental leave and benefits.

Diversity and Inclusion

We aspire to have a workplace that reflects all of the erse communities we serve. We know that when we have erse teams we produce more creative ideas, products, and better outcomes for our team members. OpenTable/KAYAK is proud to be an Equal Opportunity Employer, and we welcome and encourage candidates from all backgrounds and experiences to apply for roles on our team. Whoever you are, just be you.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job responsibilities, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

#LI-BG1

Title: Executive Assistant

Location: United States

Job Description:

Job Description

Posted Friday, June 21, 2024 at 12:00 AM

About Us: Prometric is a leading provider of technology-enabled testing and assessment solutions to many of the world’s most recognized licensing and certification organizations, academic institutions, and government agencies. We support more than 7 million test takers annually at our testing locations in 180 countries around the world. With over three decades of experience working with clients of all sizes across a multitude of industry sectors, our mission is to design and deliver the highest quality and most innovative testing solutions anytime, anywhere.

Job Overview

This remote position will be responsible for supporting the CPTO and CAO and performing many administrative duties. The selected inidual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This inidual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Job Description

• Assist leaders in scheduling meetings including international time zones.
• Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
• Serve as a point of contact for potential clients and vendors.
• Support departmental needs by ordering supplies and equipment.
• Maintain organizational chart for the department.
• Assist with onboarding for new hires.
• Coordinate, book, and modify travel arrangements as appropriate.
• Process invoices, purchase orders, and expense reports.
• Sets up and maintains files.
• Create and maintain department information corporate website.
• Record team meeting minutes as required.
• Maintain correspondences and transaction files including those of a confidential nature.
• Analyze and prepare data on time as needed (i.e., reports, presentations)
• Perform accuracy checks of work independently and effectively.
• Organize special projects.
• Screen incoming calls and direct them to the appropriate person.
• Review incoming mail and email to ensure an expeditious flow of work.
• Organize offsite meetings as needed.
• Maintain leave and travel calendar for the department.
• Other duties variable duties reasonably required.

Required Experience:

• Ability to handle confidential material and maintain sensitive data.
• Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
• Strong organizational skills and attention to detail are critical.
• Outstanding written and verbal communication skills are required.
• Experience interacting with senior-level clients and prospective-level contacts.
• Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
• Basic knowledge of computer systems and internet search skills are required.
• Outstanding keyboarding ability.
• Must be self-directed and able to meet deadlines with minimal supervision.
• Positive and professional image and interaction with employees and clients
• Prior experience supporting C-Suite Executives.

Prometric is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, and local law.

Job Details

Pay Type

Salary

Executive Assistant

• Remote US
• Full time

The opportunity

We are looking for a proficient administrative professional with a stellar interpersonal demeanor and a desire to learn, collaborate, and tackle problems! You will have the opportunity to collaborate with a centralized team of assistants and demonstrate consistency in forming lasting partnerships across all levels to help enable the success of Unitys executive leaders and the teams that they lead.

If you are passionate about problem-solving and want to provide detailed, timely, and empathetic support to a highly dedicated executive group, we want to talk to you!

What you’ll be doing

• Coordinate and lead all aspects of logistics for calendar management, conflicting priorities, event management, expenses, and travel.
• Plan and facilitate agenda and meeting objectives with little direction.
• Strategically lead and prioritize personal and team tasks efficiently.
• Collaborate with all levels of the organization, including executives, peers, internal teams, and external vendors.
• Support and improve administrative processes and objectives aligned with business unit goals

What we’re looking for

• Consistent track record operating in hyper-growth environments, where establishing relationships has been critical to getting things done.
• Excellent written and verbal communication including supporting internal team processes and knowledge delivery.
• High integrity and ability to maintain confidentiality of critical information with tact and excellent judgment.
• Prior experience with travel and expense reports that include transactions from multiple countries.
• Proficiency in Google applications, MS Office Suite, Slack, and learning new tools as needed.

You might also have

• 4+ years of experience in high-level strategy and operations with executive administration
• Experience supporting cross-functional initiatives, goal alignment, and succeeding in fast-paced growing environments
• Diverse and open approach to collaborating on team objectives

Additional information

• Relocation support is not available for this position.
• International relocation support is not available for this position.
• Work visa/immigration sponsorship is not available for this position.

Life at Unity

Unity [NYSE: U] is the world’s leading platform of tools for creators to build and grow real-time games, apps, and experiences across multiple platforms. Creators, ranging from game developers to artists, architects, automotive designers, infrastructure experts, filmmakers, and more, use Unity to bring their imaginations to life across multiple platforms, from mobile, PC, and console, to spatial computing.

As of the fourth quarter of 2023, more than 69% of the top 1,000 mobile games are made with Unity as derived from a blended number of the top 1,000 games in the Google Play Store and iOS App Store. In 2023, Made with Unity applications had an average of 3.7 billion downloads per month. For more information, please visit www.unity.com.

Unity is a proud equal opportunity employer. We are committed to fostering an inclusive, innovative environment and celebrate our employees across age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law. Our differences are strengths that enable us to support the growing and evolving needs of our customers, partners, and collaborators. If there are preparations or accommodations we can make to help ensure you have a comfortable and positive interview experience, please fill outthis formto let us know.

This position requires the incumbent to have a sufficient knowledge of English to have professional verbal and written exchanges in this language since the performance of the duties related to this position requires frequent and regular communication with colleagues and partners located worldwide and whose common language is English. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Unity does not accept unsolicited headhunter and agency resumes. Unity will not pay fees to any third-party agency or company that does not have a signed agreement with Unity.

Your privacy is important to us. Please take a moment to review ourProspectandApplicantPrivacy Policies. Should you have any concerns about your privacy, please contact us [email protected].

#LI-CW1 #SEN

*Note: Certain locations require a good faith disclosure of the base pay for the role. The actual base pay for the successful candidate may differ based on location and level.

Gross pay salary

$78,000$105,500 USD

Title: Part-Time Staff Administrative Support Assistant

Location: PA-University Park

US National (Not hiring in AZ, CA, AK, IL, ME, MD, MN, NJ, NM, NY, OR, RI, NV, ND, VT, WA)

Job Description: APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants (https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Work Unit: Eberly College of Science

Department: Chemistry, Benkovic Lab

Qualifications: High School diploma or higher plus five-years of related experience, or an equivalent combination of education and experience.

The laboratory of Stephen Benkovic in the Chemistry Department is seeking a highly-motivated Administrative Support Assistant. This is a part-time non-academic wage-payroll position, and without benefits. The position has flexible working hours and is for up to 24 hours per week. Excellent interpersonal skills, communication skills, organizational skills, computer skills, attention to detail, and confidentiality is essential. The inidual should be able to perform tasks with minimal supervision and proficiency in Microsoft Office 365 Suite, SIMBA, Workday, and Concur.

Some specific duties include maintaining Dr. Benkovic’s schedule; handling routine inquiries; processing, maintaining and reconciling purchases orders, purchasing cards, and expense reports; VISA’s, and maintaining budgets, including tracking expenditures.

To apply for this position, please complete the online application.

Review of applicants will begin immediately until position is filled.

The Pennsylvania State University is committed to and accountable for advancing ersity, equity, inclusion, and sustainability in all of its forms. We embrace inidual uniqueness, foster a culture of inclusion that supports both broad and specific ersity initiatives, leverage the educational and institutional benefits of ersity in society and nature, and engage all iniduals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

University Park, PA

Location: US Locations Only

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ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our clients.

Why work for ABS Kids?

• $19.00 / hour – based on experience
• Hours are M-F 8a-5p
• Full benefits
• Casual work environment
• Opportunities for advancement

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

Who We Are:

• It’s in the wow moments that we find our purpose at ABS Kids. Our shared experiences are the milestones that influence our work. The mission of our work with children with autism and their families feeds our spirit. With every wow moment, we can see our impact grow.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Location: US Locations Only

Location: US Locations Only

Executive Assistant

PRACTICE OVERVIEW

Radiology Partners is the largest and fastest growing on-site radiology practice in the US.   We are an innovative practice focused on ensuring radiologists provide consistently exceptional services to hospitals, imaging centers, referring physicians and patients.  With our state-of-the art clinical technology, specialized expertise, access to capital, and retention of top physician talent, Radiology Partners reliably exceeds the expectations of our clients, patients, and partners.  We serve our clients with an operational focus, and, above all, a commitment to quality patient care.  Our mission is To Transform Radiology.

POSITION SUMMARY

Radiology Partners has an open position for an Executive Assistant. The Payor Contracting Team requires a versatile and high-performing inidual to support multiple executives to help drive and support key initiatives. This position provides a unique opportunity for a high-performing inidual to apply and build their skills in a dynamic and fast-paced environment. The inidual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management.

POSITION DUTIES AND RESPONSIBILITIES

• Provides confidential administrative support for a Senior Vice President, Vice Presidents and team such as scheduling meeting, accepting appointments, planning meetings, organizing agendas, booking travel, preparing expense reports, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
• Works independently and within a team on special nonrecurring and ongoing projects.
• Acts as a project manager for special projects, at the request of the Vice President, which may include: planning and coordinating multiple presentations, disseminating information
• Acts as a liaison with departments and outside agencies, including high-level staff such as Vice Presidents, Directors, and Chiefs
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for leaders of the department
• Handles confidential and non-routine information and explains policies when necessary
• Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a “can do” customer service attitude
• Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
• Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
• Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
• Establish, maintain, and update files, reports, databases, records, and other documents
• Prepare, reconcile, track, and submit expense reports as requested
• As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
• Access e-mail and coordinate electronic calendars for multiple management team members
• Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
• Performs other related duties and participates in special projects as assigned

REQUIRED SKILLS

• AA Degree preferred
• 5+ years of experience working with senior level managers and directors
• Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully
• Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs

Radiology Partners is an equal opportunity employer. RP is committed to being an inclusive, safe and welcoming environment where everyone has equal access and equitable resources to reach their full potential. We are united by our Mission to Transform Radiology and in turn have an important impact on the patients we serve and the healthcare system overall. We hold that ersity is a key source of strength from which we will build a practice culture that is inclusive for all. Our goal is to empower and engage the voice of every teammate to promote awareness, compassion and a healthy respect for differences.

The salary range for this position is $62,000.00 – $80,000.00. Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus. In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).

CCPA Notice : When you submit a job application or resume, you are providing the Practice with the following categories of personal information that the Practice will use for the purpose of evaluating your candidacy for employment: (1) Personal Identifiers; and (2) Education and Employment History.

Radiology Partners participates in E-verify.

Location: US Locations Only

Location: US Locations Only

Project Coordinator (Remote)

At Argos Multilingual, our project management teams are the backbone of our company – they make everything else we do possible. As a Project Coordinator, you will plan, organize, and execute projects through each stage in accordance with client specifications as well as budgetary and scheduling requirements. It’s a chance to make yourself indispensable to a company that has ambitious plans for growth, while enjoying a flexible and empowering work environment.

In your role as Project Coordinator (Remote), you are responsible for:

Project management

· Take full responsibility for all work that you manage, whether that is part of a full project or a project task allocated to you by a colleague.

· Produce quotes using quoting guidelines.

· Coordinate the internal and external project team members from booking the most appropriate people; supply them with all the necessary project information. Monitor their progress, maintaining communication, resolving their queries, and helping to keep them on track.

· Assign tasks to the appropriate suppliers (linguists, external DTP specialists, etc.) in the relevant tools/platforms.

· Assign appropriate tasks to colleagues in other departments (DTP, Engineering, etc.).

· Provide appropriate hand-off instructions for suppliers (linguists, DTP specialists, engineers, etc.).

· Create and maintain appropriate project planning and scheduling.

· Monitor deadlines and follow up with suppliers (linguists, DTP specialists, engineers, etc.) to ensure they are met.

· Handle queries during the project.

· Ensure all project administration is effectuated in real-time and all systems kept up to date.

· Terminology management – follow the agreed processes, ensuring the correct creation, management, and archiving of terminology for all relevant projects.

· Ensure the quality strategy is adhered to by executing the quality plan.

· Complete pre-delivery QA checks.

· Ensure projects are delivered within the agreed timelines by effectively planning the project, liaise with your direct manager to put any contingencies in place.

· Ensure all projects and tasks are ready for invoicing at the appropriate time.

· Handle client-review edits and feedback.

Client management

· Take the appropriate steps to ensure client satisfaction and repeat business.

· Keep the client informed of progress and project issues as appropriate.

· Complete the task assigned from more senior colleagues.

People management

· Participate in the onboarding process for a new team member that joins your team.

Processes

· Understand the company’s processes and procedures and adhere to them.

· Ensure that all client-, supplier-, and project data are kept up-to-date and stored in the correct place.

· Use the company’s project management system and translation tools to enhance quality and productivity.

Quality

· Make sure that the quality of deliverables is in line with or above the set clients’ expectations and conforming to the agreed quality program.

· Liaise with your direct manager for any doubts you may have and will take full responsibility to immediately escalate any issues that arise on your project.

· Proactively contribute ideas and suggestions to further enhance any quality processes.

Supply chain

· Follow the correct procedures for using the supplier database.

· Ensure that it is kept up-to-date with relevant supplier information.

Qualifications

Education, skills, and experience

· Minimum degree-level education.

· At least 2 years’ experience in a fast-paced, administration work environment.

· Excellent organizational skills, detail-oriented, and a positive, proactive mindset to problem-solving.

· Proven ability to multi-task, prioritize and lead others in a fast-paced work environment.

· Good people and interpersonal skills.

· Strong computer skills, experience in Office 365 and other Microsoft applications.

· Previous experience in translation, CAT tools, and localization is advantageous.

· Superior written and communication English skills.

· Must be able to effectively communicate with internal senior management levels.

Program Assistant Remote · Full time

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with erse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

Description

Who We Are

The Institute for Sustainable Communities (ISC), founded in 1991, is a climate organization with a mission to create equitable climate change solutions worldwide. We do this by forming collaborative, people-focused partnerships that support communities disproportionately impacted by the global climate crisis. For over 30 years, ISC has utilized a unique, bottom-up approach to ensure solutions emerge from within communities rather than being imposed outside.

Through a deep understanding of and commitment to communities that are the least likely to cause global climate change yet face the highest impacts, ISC develops creative and inclusive solutions, demonstrated in our work in the US and Asia. We actively partner with frontline organizations, subnational governments, and the private sector to co-create programs that support underinvested communities, women, and people experiencing poverty who comprise the global majority. ISC remains cognizant of communities’ varying needs, and we tailor our approach to support those needs. We believe equity and inclusion are fundamental to building healthy, prosperous, and peaceful communities and are committed to furthering equitable climate action. ISC is implementing programs in the U.S. and Asia. Learn more at sustain.org.

Program Assistant:

ISC seeks a dynamic Program Assistant who demonstrates the ability to perform responsibilities using an equity lens—understanding and working with erse partners and stakeholders and supporting multifaceted projects. The successful candidate is motivated and energetic and enjoys working in a fast-paced environment as a member of a dynamic team of professionals. The Program Assistant provides administrative, logistical, project management, and programmatic support for the U.S. Program team, working on climate solutions through programs designed to advance equitable outcomes across the United States.

What You’ll Do:

• Support developing, implementing, and maintaining project management systems and processes.
• Responsible for maintaining organized and up-to-date program files and documentation
• Support the development and implementation of project work plans, timelines, and other support materials
• Provide administrative support to the US Programs Team, such as calendaring, preparing, and developing meeting materials.
• Prepare meeting agendas, take meeting notes or minutes, share meeting summaries with stakeholders, and follow up on action items.

What You’ll Bring:

• Minimum two years of experience providing administrative or program support to a nonprofit organization, with specific experience in a climate or environmental organization
• Bachelor’s degree or equivalent experience.
• Experience administering government-funded projects
• Strong organizational and administrative skills reflect customer service focus and attention to detail.
• Strong collaboration skills.
• Experience effectively designing and maintaining project management tools.
• Excellent oral and written communication skills.
• Ability to manage multiple priorities and competing deadlines.
• Ability to work both independently and collaboratively in a remote environment.
• Proficiency in using Microsoft Office and Google Workspace.
• Experience using project management systems such as Asana.
• Demonstrated commitment to ersity, equity, and inclusion.
• Commitment to the ISC mission, values, and goals.

This position will work from a fully virtual/home office which requires prolonged periods of sitting at a desk and working on computer and video platforms Some domestic travel may be required up to10% of the time.

Benefits

• The salary range for this role is $51,064 – $60,000. We identify where the candidate falls within this range, based on many factors including experience and qualifications.
• We offer a friendly, open work environment, excellent benefits and the opportunity to make a difference in communities around the world.
• Benefits for eligible US-based staff include:
  • Generous Paid Time Off and Paid Holidays
  • Medical Plan with Health Reimbursement Account with company contribution
  • Dental & Vision Plan, 100% paid for employee and family members
  • Flexible Spending Account (FSA) with company contribution
  • 403b Retirement Plan, with an automatic 2% ISC contribution and up to 4% matching contribution
  • Life, AD&D, Short-Term and Long-Term Disability Insurance
  • Casual and Flexible Work Environment
  • Appreciation of Work-Life Balance
  • Employee Assistance Program

ISC is an equal opportunity employer and is committed to a erse workplace.

We encourage all applicants, regardless of gender, race, ethnicity, and ability, to apply.

Salary

$51,064 – $60,000 per year

Title: Administrative Assistant to the Director

Location: United States

Job Description:

Do you like to be the center of attention? Do you enjoy working as part of a highly collaborative and supportive team? Do you also see yourself as a self-starter who thrives by gaining process and project autonomy through experience? We have a position for you!

The Office for Continuous Professional Learning (CPL) seeks a detail conscious, highly organized inidual to join our team.

As the hub of CPL, this position is the initial contact most people encounter, whether walking through our doors or over the phone. In addition to direct administrative support of CPL’s Assoc. Dean, the role of Administrative Assistant to the Director includes a variety of duties, such as:

• Maintaining supply inventories and assisting with departmental ordering

• Facilitating communication with and staffing meetings for the CPL Advisory Council • Payment processing, including registration fees, event sponsorships • Assisting with Continuing Medical Education accreditation approval and tracking processes • Managing the annual Call for Proposals and Annual Reporting for the Scholarship in Education Allocation Committee internal mini-grant opportunity • Occasional assistance with event coverage outside of normal business hours

Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after an orientation period.

CPL strives for the highest quality learner and patient-care outcomes through our commitment to supporting lifelong learning and knowledge sharing. Our mission is to provide learning experiences and resources to healthcare professionals and educators with the intent to change strategy, competence, and performance that improve patient-care and learning outcomes.

Finalists should be prepared to provide official educational transcripts if selected for hire.

Applicants must provide names of 3 past or present professional references, preferably supervisors that the hiring official can contact.

See the Position Description for additional information.

Conditions of Employment

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
• If located at the UNM Children’s Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred QualificationsThe ideal candidate is detail-oriented and possesses exceptional customer services skills. We’re looking for a problem-solver with the ability to manage, prioritize and complete multiple simultaneous projects, be self-motivated, and adaptable in a team-oriented environment.

• Significant knowledge and implementation of departmental front-desk and managerial support

• Ability to remain organized and focused while successfully working on multiple competing tasks in a busy office setting • Excellent oral and written communication skills to create correspondence and reports • Experience in planning, scheduling, and coordinating calendars and events • Accurate and detail-oriented data entry experience • Proficiency in Adobe and Microsoft suite products. • Proficiency or familiarity with Smartsheet or similar data-collection, project-management software platform

Additional RequirementsWorking hours are Monday through Friday, 8 a.m. to 5 p.m.

CampusHealth Sciences Center (HSC) – Albuquerque, NM

DepartmentContinuing Med Edu Operations Admin (013C0)

Employment TypeStaff

Staff TypeRegular – Full-Time

Term End Date

StatusNon-Exempt

PayHourly: $17.56 – $22.89

Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB StatementAs a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check RequiredYes

Eligible for Remote WorkYes

Eligible for Remote Work StatementAlthough on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after an orientation period.

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please attach a cover letter and updated resume to your application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a erse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment.

Virtual Assistant

ID

2024-41781

Updated Date

8/20/2024

Department

Office & Administrative Support Positions

Company/Brand

MCI

Location : Location

US-IN-

Career Level

Entry-Level

Division

Business Process Outsourcing

Employment Type

Full-Time

Reports To

Manager

POSITION OVERVIEW

Job Title: Virtual Assistant

Job Type: Full Time

Location: Remote

We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team. The virtual assistant’s primary responsibility is to be organized, prioritize tasks, complete tasks efficiently, and support the Executive Assistant.

The ideal candidate should have an excellent command of the English language, a strong work ethic, and prior administrative experience. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision.

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

POSITION RESPONSIBILITIES

Key Tasks and Responsibilities

The successful candidate will be enthusiastic, confident, and flexible. They should be able to demonstrate good organizational skills, including the ability to multi-task, prioritize work under pressure, and complete tasks within deadlines.

Essential Duties:

• Perform a variety of administrative duties
• Accurately and efficiently capture and input various forms of information into the company database
• Keep all filing systems up to date
• Provide support in a team-based environment
• Communicate effectively with stakeholders
• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Prepare customer spreadsheets and keep online records
• Create presentations as assigned
• Meet team productivity and accuracy standards
• Ensure confidentiality while handling sensitive information
• Follow policies, procedures, and assigned workflows set by department leadership
• Perform other administrative tasks and duties as needed

CANDIDATE QUALIFICATIONS

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION?

All positive, driven, and confident applicants are encouraged to apply. Ideal candidates for this position are highly motivated and dedicated.

• Proven experience as a Virtual Assistant or Office Admin Assistant (within a BPO preferred)
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Have a wired, high-speed internet connection (Download speed of 20Mbps+)
• Ability to type swiftly and accurately (20+ words a minute)

COMPENSATION DETAILS

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

Standard starting compensation is commensurate with experience. Yearly reviews are conducted based on tenure and performance.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

CONDITIONS OF EMPLOYMENT

All MCI Locations

• Must be authorized to work in the country where the job is based.

Subject to the program and location of the position

• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint. Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening. Job offers are contingent on drug screening results.

REASONABLE ACCOMMODATION

Consistent with the Americans with Disabilities Act (ADA), it is the policy of MCI and its affiliates to provide reasonable accommodations when requested by a qualified applicant or employee with a disability unless such accommodations would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodations are needed, please contact Human Resources.

EQUAL OPPORTUNITY EMPLOYER

At MCI and its subsidiaries, we embrace differences and believe ersity benefits our employees, company, customers, and community. All aspects of employment at MCI are based solely on a person’s merit and qualifications. MCI maintains a work environment free from discrimination, where employees are treated with dignity and respect. All employees are responsible for fulfilling MCI’s commitment to a erse and equal-opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. MCI will consider qualified applicants with criminal histories for employment in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these characteristics. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, MCI’s policy is to provide reasonable accommodation to qualified employees with protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.

ABOUT MCI (PARENT COMPANY)

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services.

In 2019, Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa’s Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI’s subsidiaries had previously made Inc. Magazine’s List of Fastest-Growing Companies 15 times, respectively. MCI has ten business process outsourcing service delivery facilities in Georgia, Florida, Texas, New Mexico, California, Kansas, Nova Scotia, South Africa, and the Philippines.

Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a erse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented iniduals with 150+ erse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.

The purpose of the above job description is to provide potential candidates with a general overview of the role. It’s not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time for any reason.

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Executive Assistant

Location

United States / Remote

Type

Full time

About the Role

The Executive Assistant will provide comprehensive support to our esteemed executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our team during our fast-paced, high-performance journey.

Objectives for this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite’s schedule and business obligations.
• 24/7 mindset to support a multi-time zone/global setting.

Preferred Qualifications

• Previous experience supporting executive/ C-level iniduals is highly desirable
• Experience in small-medium tech startup environments, accustomed to working in agile and ownership-driven settings.
• Event planning experience, demonstrating the ability to organize successful team offsites for the executive’s department.
• Experience working on a team of highly collaborative EA’s, sharing insights, representing the executives effectively, and contributing positively to our company culture.
• Able to travel on a quarterly basis both domestic and internationally

Executive Assistant

Remote, USA

• temprop=”employmentType”>Full-time
• Department: 970 – Legal

Company Description

Privia Health™ is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings. The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.

Job Description

Provide high-level administrative support the [Legal Department] [Deputy General

Counsel], managing their calendar, scheduling meetings, and coordinating travel arrangements

• Liaise with internal and external stakeholders, including outside counsel, auditors and
• regulatory bodies
• Draft, review, and proofread legal documents, correspondence, and presentations with
• meticulous attention to detail
• Assist in the preparation and organization of legal due diligence materials, term sheets,
• and closing documents for acquisitions and other transactions
• Updating and maintaining legal document management systems
• Handle confidential information with the utmost discretion and maintain strict
• confidentiality

Qualifications

• [3+ years] of experience as an assistant, ideally supporting senior leaders
• Exceptional written and verbal communication skills, with the ability to articulate and interact
• with various stakeholders and audiences
• Strong organizational and project management skills, with the ability to prioritize and manage
• multiple tasks in a deadline-driven environment
• Proficient in Google Workspace
• Proficient in Microsoft Office Suite, with advanced skills in Word, Excel, and PowerPoint
• Familiarity with and contract management
• Ability to exercise sound judgment, anticipate needs, and proactively solve problems
• Unwavering commitment to integrity, confidentiality, and professionalism
• Legal background not required, but experience as part of a legal team or familiarity with
• legal terminology preferred
• Great personality, collaborative, and an out-of-the-box thinker

The salary range for this role is $46,924-$58,656 in base pay and exclusive of any bonuses or benefits. This role is also eligible for an annual bonus targeted at 10%. The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Preferred experience with profession-based telephonic or remote communication Must comply with all HIPAA rules and regulations

Technical Requirements (for remote workers only, not applicable for onsite/in office work):

In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/. This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. Privia is a better company when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

Senior Executive Assistant

Remote

At DNSFilter we are making workplaces more secure through protective DNS and advanced content filtering—and we need your help! We’ve come a long way over the past few years. In 2021 we had a successful $30 million Series A funding round, in 2022 we became the fastest DNS security tool on the planet and acquired the privacy-focused VPN Guardian, and in 2023 we extended our Series A by $15M and added more global points of presence to our anycast network!

As we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it’s clear there’s a missing piece. That’s where you come in!

We are looking for a Senior Executive Assistant to support our Co-Founder and CEO as well as our Executive Team. While this role will report to the Chief of Staff, we’re looking for someone who excels in a matrix-style environment who consistently takes initiative, can operate with minimal supervision, and supports the CEO.

This is a full-time position and is open to candidates in the United States and Canada, with a very strong preference for candidates in the DC, Myrtle Beach, or Miami areas.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe ersity of experience and skills, including transferable skills, combined with passion is a key to innovation and excellence; therefore we encourage people from all backgrounds to apply to our positions!

Requirements:

• A minimum of 8+ years of experience as an Executive Assistant providing support to a CEO/Founder/President in a SaaS tech environment
• Availability and ability to travel to support the CEO and/or Executive Team as needed, taking the initiative to be available and manage in person for meetings and events
• Advanced experience with Google Workspace
• Extensive experience with complex calendar management
• Can work in a mostly EST environment and available for urgent needs outside of normal office hours
• Demonstrated ability to independently identify and resolve issues with a solution-oriented mindset
• Successful experience scheduling and coordinating projects involving multiple groups and stakeholders
• Highly organized with the ability to manage multiple tasks effectively
• A very high degree of initiative
• Impeccable communication skills with an amiable and determined personality
• Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward
• An exceptional gatekeeper; experience having access to private and professional confidential information and demonstrated ability to exercise discretion
• Must be eligible to work in the US without sponsorship from an employer now and/or in the future
• Prior experience working for 100% remote, global organization with the ability to attend and flawlessly execute in-person events (i.e. Board meetings, executive offsites, etc.)

In this role You Will:

• Anticipate the needs of the CEO, providing administrative and operational support to ensure efficiency and effectiveness
• Develop and foster positive relationships with internal and external stakeholders on behalf of the CEO gaining the ability to anticipate the needs of the CEO and Executive Team
• Provide support to the Executive Team as part of secondary responsibilities
• Independently identify and resolve issues, ensuring tasks are completed efficiently
• Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles
• Assist in planning and the coordination of personal activities for the CEO
• Proactively manage and maintain the CEO’s schedule, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
• Coordinate Board Meetings and communicate updates to the board
• Create and distribute meeting minutes as needed
• Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
• Conduct research, and collect and analyze data to prepare reports and documents
• Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
• Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other critical documents using DNSFilter’s preferred tools: Mac OS, Google workspace, and Slack
• Plan, setup, completely prepare, execute, attend, and manage both virtual and in-person events and meetings, such as but not limited to leadership retreats, company events, and board meetings
• Seek opportunities to streamline processes and enhance efficiency in supporting the CEO and Executive Team
• Gather and submit invoices and expense reports
• Coordinate and work with the People Team on projects including but not limited to managing employee swag/gifts
• Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
• Travel as needed with the CEO and/or Executive Team, likely 4-8 times per year

U.S. hiring salary range

$120,000 – $143,000 USD

We Offer:

• A 100% work-from-home position with a company that values and fosters personal and professional growth
• Pathway to promotion to additional organizational positions and responsibilities based upon results and performance – not just time in the chair. You help us grow, we will help you grow.
• Passionate and intelligent colleagues who work hard and have a good time doing it
• Rotating 4-Day work week
• Paid company-wide week off at the end of each year
• Flexible Vacation policy
• Awesome company swag
• Home office buildout allowance
• Full medical, dental, and vision benefits for US and Canada based employees
• Full short-term disability and life benefits; available long-term disability
• 401k with vested company matching for qualifying employees
• In-person annual gatherings. Last time we all spent a week on a beach in Cancun!

DNSFilter is a pay for performance organization, which means there is the opportunity to advance your compensation with performance over time. The hiring base pay is dependent upon many factors such as level, function, training, transferable skills, work experience, business needs, and/or geographic location. As a fully remote company, our compensation reflects the cost of labor across several U.S. and global geographic markets. We pay differently based on those defined markets. Our Talent Team can share more about the specific salary range for the job location during the hiring process.

At DNSFilter, we utilize sophisticated software and tools to identify and eliminate Deepfake candidates. This approach helps us maintain the integrity of our hiring process, ensuring that we select the most qualified and genuine iniduals to join our team.

Clinical Administrative Coordinator – (Remote)

General information

Job Posting Title

Clinical Administrative Coordinator – (Remote)

City

Remote

Country

United States

Working time

Full-time

Description & Requirements

Maximus is currently hiring a Clinical Help Desk Administrative Coordinator to support the North Carolina EB RTM (Enrollment Broker Request to Move) project. The Clinical Administrative Coordinator will handle administrative tasks such as answering help desk phone, responding to emails, contacting providers, reviewing detailed documentation, inputting information from providers, facility staff, and hospitals.

**This is a remote position**

***Must be available to work a Monday through Friday, 8:00 am to 5:00 pm Eastern Standard Time schedule.

About the program: The North Carolina EB RTM Program assists the state with the Medicaid Managed Care health plan for North Carolina beneficiaries in addition to their current Standard Plans, know as Tailored plans. Tailored plans offer enhanced behavioral health, substance abuse, intellectual and developmental disability, and traumatic brain injury services that are not available on standard plans. The program assists recipients who may be on a Standard Plan and needs or wants to move to a Tailored Plan by submitting Request to Move (RTM) forms followed by a complete clinical review and making determinations for these types of request.

Why Maximus?

Work/Life Balance Support – Flexibility tailored to your needs!

Competitive Compensation – Bonuses based on performance included!

Comprehensive Insurance Coverage – Choose from various plans, including Medical, Dental, Vision, Prescription, and partially funded HSA. Additionally, enjoy Life insurance benefits and discounts on Auto, Home, Renter’s, and Pet insurance.

Future Planning – Prepare for retirement with our 401K Retirement Savings plan and Company Matching.

Paid Time Off Package – Enjoy PTO, Holidays, and extended sick leave, along with Short and Long Term Disability coverage.

Holistic Wellness Support – Access resources for physical, emotional, and financial wellness through our Employee Assistance Program (EAP).

Recognition Platform – Acknowledge and appreciate outstanding employee contributions.

Diversity, Equity, and Inclusion Initiatives – Join a workplace committed to fostering ersity and inclusion.

Tuition Reimbursement – Invest in your ongoing education and development.

Employee Perks and Discounts – Additional benefits and discounts exclusively for employees.

Maximus Wellness Program and Resources – Access a range of wellness programs and resources tailored to your needs.

Professional Development Opportunities-Participate in training programs, workshops, and conferences.

Essential Duties and Responsibilities:

– Provide high level customer support to internal and external customers. – Responsible for assigning and coordinating referrals for contract work to appropriate parties – Computer data entry – Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures. – Complete assignments within established compliance standards and timelines – Monitor multiple work queues daily to ensure cases move quickly through each process stage. – Identify and resolve data errors – Performs other related duties as assigned.

– Excellent written and verbal communication skills

– Excellent interpersonal and customer service skills – Proficient in Microsoft Office Suite – Excellent organizational skills and attention to detail – Ability to work in a fast-paced environment – Ability to work independently

Minimum Requirements

– High School Degree or equivalent and minimum 2 years of relevant experience, or Associate Degree with minimum 1 year or relevant experience

– Clinical office experience preferred

-Minimum of 3 years customer service experience

Program Specific Requirements:

– Proficiency in Microsoft Office required

– Experience creating and maintaining scheduling for multiple people preferred – Ability to multi-task and change direction midstream – Highly organized.

Home Office Requirements:

– Maximus provides company-issued computer equipment

– Reliable high-speed internet service

– Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity

#LI-Remote

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Hourly Base Pay Minimum for this Position

$

18.00

Hourly Base Pay Maximum for this Position

$

22.29

Executive Assistant – Contract Role

Remote

OCEO

Contract

Remote

CrossFit, LLC is looking to hire an experienced and motivated inidual to join the Administrative Team as a remote Executive Assistant for a three and a half month contract position. Reporting to the Sr. Executive Assistant to the CEO, you’ll support several CrossFit executives and partners, and work closely with the EA Team on special events and projects. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, extremely organized, proactive, and service-oriented. We are looking for someone energized by change and challenge, and motivated by streamlining the administrative operation of executives.

This is a contract position for three-months beginning on October 1, 2024 ending on Jan 31, 2025.

RESPONSIBILITIES:

Heavy calendar management: schedule and coordinate meetings across multiple time zones. Must be able to proactively anticipate sequencing of meetings.

Organize and prepare materials, agenda, and attendee list in advance of meetings.

Attend meetings as required to take meeting minutes and action items.

Coordinate complex travel arrangements and itineraries based on inidual travel preferences.

Work as a key thought partner and strategic gatekeeper to help increase productivity.

Assist with task tracking, coordination, and driving follow ups.

Keep business relationships categorized, tracked, and up to date.

Exercise sound judgment and discretion in handling confidential and sensitive information.

Process and track monthly expense reports for the team members in accordance with company guidelines.

Partner with the Administration team to coordinate and execute special events.

Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.

Take initiative and offer assistance where needed; adding value whenever possible.

Help coordinate a small amount of personal matters to help maximize work day efficiency.

Comfortable working as a remote employee, and available to work flexible hours on occasion. Travel will be required a few times a year.

Support other administrative initiatives, ad hoc tasks, and special projects.

KNOWLEDGE AND SKILL:

Thrive in a fast-paced, growth oriented environment.

Strong calendar management and prioritization skills.

High attention to detail and follow through; must be resourceful, proactive, and flexible.

Strong communication and interpersonal skills. Positive, approachable, and upbeat personality. Proven team player with a can-do, will-do attitude.

Self-starter confident in decision-making and strong organizational/planning skills.

Organized inidual with a track record of consistent follow-through and task management.

Experience flexing to accommodate different operating styles. Demonstrated ability to design and improve processes.

Strong proficiency in Google Suite, Microsoft Office, Slack, and Zoom.

Passion for CrossFit and our mission to be the world’s leading platform for health, happiness, and performance.

EDUCATION/EXPERIENCE:

Bachelor’s degree.

3-5 years of experience in an administrative support role, supporting multiple C-suite executives.

Student Finance Coordinator

Remote/Nationwide, USA

Full time

Job Description

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

** This is a fully remote/virtual position. The work schedule is: Mon-Thu (11am-8pm EST) & Fri (9am-6pm EST)**

The primary function of the Student Finance Coordinator (SFC) is to assist students by explaining their financial obligation to the institution. The SFC provides both outbound and inbound support to students via telephone, e-mail, and other forms of communication. S/he analyzes and discusses with students the portion that will be covered by state, federal, military, and or outside funding sources. Additionally, the SFC provides information to the student on how to finance any out of pocket payments that the student may be required to make by explaining the payment plan, alternative loan lender options, or internal loan programs. This support is provided during initial packaging, repackaging, and upon package adjustments. The SFC assists the student in monitoring their debt burden to ensure continued aid eligibility during their career at Purdue Global (PG).

Key Job Responsibilities include but are not limited to the following:

• Provide inbound and outbound support to students via telephone, email or other media forms in response to a student’s aid package being complete for the academic year, or a package adjustment occurring during the academic year.
• Perform Financial Readiness Call, Package Review Call, or Out of School Account Review Call. Provide a walkthrough of the award letter to prospective and continuing students, presenting students with insight on how much of their tuition is covered by state, federal, military or outside funding sources, and what, if any student cash payment is needed.
• Review applications and other documents for student Title IV financial aid eligibility per Department of Education requirements, including an evaluation of overlapping loans and aggregate loan limits to ensure timely disbursements and the resolution of exceptions.
• Review loan eligibility and current loan debt with students, and discuss eligibility for continued loans as it applies to reaching annual and aggregate loan limits. Provide students with information to assist them in determining their
• Details ability to pay their student loan debt. At the end of each term, assess and evaluate a student’s account to determine any remaining financial obligations to the institution, and determine whether there is a need for student payments for any outstanding balance.
• Assess and report on students’ ability to pay. Answer inbound billing phone calls. May package enrolled students and perform packaging modifications based on changes in eligibility, and send updated award letters as necessary.

Minimum Qualifications:

• Bachelor’s Degree (B.A./B.S.) Business Administration, Finance or related field
• 1+ years’ experience in Financial Aid, Student Accounts, or similar role
• Proficiency in Microsoft Office Suite of Products, Google Apps
• Excellent verbal and written communication skills
• Good organizational skills, good customer service skills, good attention to detail and a problem solver
• Must be in and maintain good standing with any student loan debt.

We offer a competitive benefits package including:

• Remote work providing flexible work/life balance
• Comprehensive Retirement Package automatically enrolled in The Company Contribution Plan (8-10% annual company contribution based on tenure)
• Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members
• Competitive health benefits and new hire eligibility starts day-1 of employment
• Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) ersity and inclusion day to participate and give back to our local communities
• And so much more!

This position is a Salary Grade A: $31,200 to $78,600

Location

Remote/Nationwide, USA

At Kaplan, we recognize the importance of attracting and retaining top talent to drive our success in a competitive market. Our salary structure and compensation philosophy reflect the value we place on the experience, education, and skills that our employees bring to the organization, taking into consideration labor market trends and total rewards. All positions with Kaplan are paid at least $15 per hour or $31,200 per year for full-time positions. Additionally, certain positions are bonus or commission-eligible.

Title: Schedule Service Coordinator

Location: Remote Remote US

Job Description:

Our client, Delcoi, is currently hiring for the position of Schedule Service Coordinator. As a Schedule Service Coordinator, you will be responsible for coordinating and scheduling service appointments.

To learn more about the company, please visit Delcoi’s website:

https://www.delcoi.com/los-angeles/

Responsibilities:

• Receive and prioritize clients’ service requests
• Coordinate with service technicians to schedule appointments
• Ensure that service appointments are scheduled promptly and efficiently
• Confirm appointments and communicate relevant details to clients and service technicians
• Maintain accurate records of scheduled appointments and cancellations
• Reschedule appointments when necessary
• Follow up with clients after service appointments to ensure satisfaction
• Resolve any scheduling conflicts or issues that may arise

Requirements

• Prior experience in scheduling or coordinating service appointments preferred
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Ability to multitask and work in a fast-paced environment
• Proficiency in using scheduling software and tools
• Attention to detail and accuracy
• Problem-solving and decision-making abilities
• Ability to work independently and as part of a team

Benefits

• Remote Work

• Permanent Position
• 30-Day Paid Leave
• 5-Day Work Week
• A competitive salary, reflective of your experience
• Health insurance coverage

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to iniduals with disabilities and pregnant iniduals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Title: Operations Assistant – Retirement Services

Location: United States

Job Description:

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 10,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as the Operations Assistant – Retirement Services at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and iniduals seeking limitless possibilities. With 180 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

As our Operations Assistant – Retirement Services on the Retirement Services team, you’ll report to the Director, Business Operations – Retirement Services, and will support the entire National Retirement Services team. As the Operations Assistant – Retirement Services you will be responsible for various administrative tasks such as documenting, record-keeping, and scheduling meetings/conferences. You will be expected to help identify opportunities to optimize operational processes and procedures to enhance efficiency and effectiveness within the department. In addition, there will be various ad-hoc day-to-day business tasks. You will collaborate with the National Retirement Services team on projects and initiatives as well as various other departments and stakeholders to facilitate seamless communication.

Our future colleague.

We’d love to meet you if your professional track record includes these skills:

• 1+ year of administrative work, ideally in a related business • Highly organized • Strong communication skills • Advanced knowledge of Microsoft Office Suite –Outlook, Excel, and PowerPoint

We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are: • Generous time off, including personal and volunteering • Tuition reimbursement and professional development opportunities • Remote work • Charitable contribution match programs • Stock purchase opportunities

The applicable base salary range for this role is $45,900.00-$85,700.00. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other wellbeing programs as well as employee assistance programs.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

#LI-Remote

Executive Assistant, Markets & Transformations

Enterprise Business Services | San Francisco, United States | Remote, Remote | Full-Time

Apply for this job

Our Leadership Operations team is a global team of over 60 Executive and Administrative Assistants. Our mission is to Supercharge Atlassian leaders – unleashing their focus and productivity. Teamwork is at the core of everything we do and we work openly and collaboratively across the business. Leadership Operations operates as a centralized team, meaning you will report to a Team Manager who understands your craft as an EA and who will partner with you and your leaders.

Are you passionate about the Executive Assistant craft? Do you wish to join a TEAM of administrative professionals who are doing the best work of their lives? If so, this may be the perfect opportunity for you!

Join us. We’re hiring an Executive Assistant with a background in supporting leaders at scale. This role will partner with leaders in our Markets & Transformations org.

Compensation

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate’s skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $99,700 – $132,900

Zone B: $89,800 – $119,700

Zone C: $82,800 – $110,400

This role may also be eligible for benefits, bonuses, commissions, and equity.

Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

What you’ll do

• Deliver excellence in all foundational EA tasks – calendar management, email management, travel, expenses, and administration.
• Partner with your leaders to manage their time and ensure they’re well-prepped for all meetings. Develop trusted relationships with leaders and internal and external partners to stay in rhythm on priorities and actions.
• Bring teams together and be a common thread and connection point within a global team.
• Participate in meetings, preparing agendas, taking notes, and leading action items.
• Run virtual and in-person events.
• Help draft communications on behalf of leaders – including presentations, blogs, emails – and review datasets (e.g. engagement surveys) to create insightful reports.
• Lead/participate in ad hoc projects.
• Participate in Leadership Ops meetings, contribute to our craft and build relationships throughout the team.

Your background

• You have 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
• You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.
• You’re a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.
• You’re a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.
• You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You’re a high performer and keen to drive impact.

Executive Assistant (Part-Time)

Remote US

Location: Remote US

Reporting Into: CEO

Compensation: $25-$30/hour, depending on location and experience

About Ceros

At Ceros, we believe content is your most valuable asset. It forms the foundation of your brand, shaping first impressions and setting the stage for successful engagement with your audience throughout every stage of the buying journey. In a world where buyers are inundated with endless media, the need for your content to cut through the noise is critical to ensuring it has an impact.

Our no-code content creation platform empowers businesses to transform the buying journey with rich, interactive content that captures the attention of today’s busy buyers and drives real business outcomes. The platform makes it faster, easier, and more cost-effective to create premium content, allowing businesses to scale it across their go-to-market programs.

Today, Ceros powers some of the most engaging experiences on the web. In 2023 alone, interactive content created with Ceros — from landing pages and pitch decks to case studies and guides — was viewed more than half a billion times, with over 3 million comments added using MarkUp, our visual collaboration tool.

Working at Ceros means making an impact at scale. Our products and services are beloved by over 500,000 users and leveraged by leading brands including Workday, Colliers, Getty, McKesson, and McKinsey. Ceros is backed by top-tier investors, including Sumeru Equity Partners, Grotech Ventures, Greycroft, and Starvest Partners.

The Role

We’re on the lookout for a proactive and super organized Part-Time Executive Assistant to support our CEO. You’ll be tackling a variety of admin and executive tasks to keep things running smoothly. While this is a part-time role, we value flexibility and the ability to jump in when last-minute requests pop up.

Key Responsibilities

• Manage and prioritize CEO’s calendar, thoughtful scheduling of meetings, and resolving scheduling conflicts
• Maintaining confidential information and effectively managing competing projects
• Coordinate meetings and prep materials
• Provide ad-hoc support as needed

Practical stuff we anticipate you having

• 1-3+ years experience as an Executive Assistant to leadership roles
• Ability to work independently and as part of a team
• Ability to manage multiple projects, and overlapping priorities
• Clear, effective, engaging communication style
• Exceptional organizational abilities, problem-solving skills, and attention to detail
• Ability to manage confidential/sensitive information with discretion
• Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)

Key Things to Know

• We want you to start ASAP
• This is a non-exempt part-time position
• General working hours for this role: 9am-2pm MST, Monday – Thursday (+ flexibility to hop on for add’l support)
• Ability to work across MST and EST
• This is a remote first role

Benefits

• Flexible vacation + paid sick days
• Excellent gear (Macbook Air, external monitor, etc.)
• Unlimited access to co-working spaces around the globe

At Ceros, we are deeply committed to the recruitment, retention, and growth of erse talent; uniting people from unique backgrounds in our shared passion for unlocking creativity through technology.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.

Pay range varies depending on qualifications and experience

Base Salary

$25—$30 USD

Executive Assistant – LEGAL

Job Category: Administration

Requisition Number: EXECU011686

Posting Details

• Full-Time
• Remote

• Locations

  Showing 1 location

  United States

Job Details

Description

Executive Assistant – LEGAL

Let’s be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to ersity, equity, and inclusion as we believe in the undeniable strength that ersity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you be doing?

Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

• Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
• Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Assist with various tasks, including, but not limited to maintaining distribution lists and the Legal Team calendar.
• Cross functional training /meeting coordination.
• Manager the calendar of the Chief Legal Officer and schedule meetings on their behalf.
• Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
• Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals.
• Maintain and refine processes that support the organization.

Requirements

• 5+ years’ experience providing C-Level administrative support.
• Superb level of professionalism, business acumen and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions
• Seek Clarity: Embracing complexity to create clarity and inspire action
• Own the Outcome: Being accountable for decisions and taking ownership of our choices
• Center on the Client: Relentlessly adding value for our customers
• Be a Challenger: Never complacent, always striving for continuous improvement
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
• Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): US remote – pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The salary range for this role is $65,000 – $95,000.

#LI-JC1

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

administrative assistant, East/Central Carolinas (Remote – U.S.)

2401 Utah Ave S #800, Seattle, Washington, United States • Remote

ID: 240073138

Job Description

Brand

Starbucks Coffee Company

Job Category

Administrative Support

Job Level

Inidual Contributor

Remote/ Hybrid

Yes-Remote

Pay

$23.37-$39.66 hour

Bonus Eligible

No

Now Brewing administrative assistant, East/Central Carolinas #tobeapartner

* The pay range for this position may be narrower than that displayed, depending on where the work is performed

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

As an administrative assistant, you will…

• Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
• May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
• Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
• Works with facilities department in planning and organizing team space maintenance and facilities moves
• Provides support and resources to department hiring managers for new partner setup and immersion activities
• Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
• Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
• Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive’s travel such as currency, weather, culture and locale to ensure executive’s effective use of time and resources to promote productivity
• Actively engages with executive’s direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
• Serves as a peer leader to administrative team within function
• Advises department in the use of the business unit or department’s products and services. Takes initiative to provide training and coaching when appropriate
• Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
• Supports executive, department and administrative team in coffee education as a part of Starbucks core business
• Maintains regular and punctual attendance

We’d love to hear from people with:

• Adaptability – comfortable in adapting and demonstrate flexibility in responding to change.
• Collaboration – demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment.
• Communication – able to communicate clearly and concisely, both verbal and written.
• Customer Services – demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.
• Organization – strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.
• Technology – proficient with Microsoft Office 365 and virtual tools.
• Time Management – able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments.

As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com.

*If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an inidual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.

Join us and inspire with every cup. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, marital status, military or veteran status, gender identity and expression, genetic information, or any other factor protected by law.

We are committed to creating a erse and welcoming workplace that includes partners with erse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Starbucks Corporation is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected].

Title: Executive Assistant

Location: United States

Job Description:

About Panorama:

Panorama is a fast-growing national technology company focused on radically improving education. More than 2,000 school systems serving 15 million students across all 50 states have adopted our platform to understand students’ academic and social-emotional strengths and to identify those in need of additional support. School systems turn to our suite of tools to ensure that every child gets the support they need, including school climate and social-emotional learning surveys, tiered intervention planning, and professional development.

Panoramians can choose to work fully remote anywhere within the Continental United States, in-person from our Boston office, or a hybrid option.

About the Role:

As an Executive Assistant and People Operations Coordinator, you will play a critical role in supporting the Chief People Officer and the broader People team. This role combines traditional executive assistant responsibilities with strategic project management and operational support. You will be a trusted advisor, providing exceptional administrative support while also contributing to the strategic direction of the People team.

This role is remote with a preference for candidates based in Austin, TX.

Job Responsibilities:

Executive Support (20-30%)

• Provide comprehensive executive support to the Chief People Officer and two additional C-level executives, including calendar management, travel arrangements, and expense reporting.
• Manage demanding schedules, prioritizing tasks effectively to ensure optimal efficiency.
• Prepare correspondence, reports, and presentations as needed.
• Handle confidential information with the utmost discretion.
• Provide exceptional after-hours support when required to address urgent C-level requests (such as travel changes) and maintain business continuity.

People Operations and Project Management (50%)

• Serve as an embedded member of the People team, contributing to strategic initiatives and projects.
• Prepare and coordinate materials for board and executive meetings, including presentations and reports.
• Proactively identify and address potential challenges, anticipating the CPO’s needs and implementing solutions.
• Manage and oversee a variety of People Team projects and programs, including offsites, event, and internal communications.
• Build strong relationships with internal and external stakeholders to facilitate efficient operations.

Executive Support Team Collaboration (20-30%)

• As a member of Panorama’s three-person executive support team, collaborate with colleagues to ensure seamless operations.
• Provide back-up support to other executive assistants as needed.
• Contribute to the development and implementation of processes and procedures.
• Participate in cross-functional projects to support the broader organization.

Qualifications

• Minimum of 7 years of combined professional experience in any of the following: executive / senior level administrative support, HR generalist / people operations, project coordination/management, customer success preferably within a fast-paced, dynamic tech organization.
• Strong project management skills with a proven ability to manage multiple projects simultaneously.
• Exceptional organizational and time management skills with a keen attention to detail.
• Excellent written and verbal communication skills with the ability to effectively communicate at all levels of the organization.
• Exceptional interpersonal and communication skills to represent the CPO and People team with professionalism, poise, and discretion.
• Advanced level proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Google Slides). Proficiency in Google Sheets.
• Demonstrated ability to anticipate needs, problem-solve, and take initiative.
• Strong interpersonal skills and the ability to build rapport with erse stakeholders.
• Discretion and ability to handle confidential information with the utmost professionalism.
• Bachelor’s degree preferred.
• Demonstrated ability to anticipate and address the urgent needs of C-level executives, including availability to respond to after-hours requests as necessary.
• Experience in the human resources or people operations field is a plus.
• This role is remote with a preference for candidates based in Austin, TX.
• Ability to travel domestically for in-person meetings as required.

Base Salary: $82,800 – $110,400

The “Base Salary” range represents the low and high end of the anticipated salary range for this position across all US locations. The determination of this anticipated Base Salary range involves the consideration of many factors in making compensation decisions including but not limited to: unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of Panorama’s competitive total rewards strategy that also includes annual bonus or commission awards, equity awards, as well as other region-specific health and welfare benefits.

Panorama Education is dedicated to building a erse and inclusive company because we serve students, educators and families from tremendously erse backgrounds and identities across the country; we’ve seen how our product and impact are strengthened the more we reflect that ersity. In addition, we have found (and we believe the research) that erse teams are higher-performing, and we embrace the varied perspectives that our team members share with each other. As such, we are an Equal Opportunity Employer. Panorama also has a policy on maintaining a drug-free workplace.

#LI-Remote #BI-Remote

Executive Assistant, Client Operations & Finance

Location

Remote

Type

Full time

Department

Operations

Compensation

• Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
• Zone B: All Other US Locations$74K – $100.8K
• Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs iniduals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

OverviewApplication

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – (Remote – USA / CANADA)

As an Executive Assistant, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with where the business is going. You also use that knowledge to strategically support your team’s projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You build strong relationships with multiple stakeholders and have your finger on the pulse of the team. You are a force multiplier to any Executive that you work with. Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above. You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission.

What you’ll do:

• Provide administrative support, including calendar and travel management, expense management to the Executives you support
• Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings
• Coordinate team projects, holding owners and contributors accountable for timely deliverables
• Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process
• Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
• Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion.
• Assists in the upkeep and maintenance of our centralized Notion team pages.
• Helps update and centralize Standard Operating Procedures (SOPs) used by the team.
• Helps coordinate and drive external professional development training sessions and virtual socialization events.
• Support the business operations team to coordinate our company-wide Monthly Business Review.
• Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review
• Work on various projects and tasks as needed

What you’ll have:

• 5+ years supporting C-Suite Executives
• Excellent verbal and written communication skills
• Extremely organized and proactive
• Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don’t have all the answers yet!
• Excellent organizational skills including time management, goal setting, and attention to detail
• Demonstrated ability to build trusting relationships across all levels of an organization

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1500 towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Administrative Assistant, Business Development and Partnerships

locations

US-REMOTE-DC

USA-Remote (Any)

US-REMOTE-NC

Full time

job requisition id

Requisition – 2024201033

Job Summary

Performs a variety of administrative and office support duties. Position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting, and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.

Note: This position typically supports a large/complex-level size project/department, provides support to multiple teams/departments or is part of an administrative staff in support of a large/highly complexed project team/department.

Accountabilities:

• Performs advanced level administrative tasks.
• Serves as the primary point of contact for input from internal and external contacts.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail
• Coordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.
• Ensure that communications are promptly and accurately dispatched.
• Takes messages or fields/answers routine and non- routine questions.
• Works in cooperation with other Administrative Associates to cover phones.
• Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
• Responds to staff requests for administrative support as needed.
• Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
• Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
• Communicates with both internal and external personnel as required.
• Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
• Performs desktop publishing, creates and develops visual presentations
• Establishes, develops, maintains and updates library of trade journals and magazines.
• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the department.
• Works independently or as a member of a team on special and ongoing projects.
• Acts as a liaison with other departments and outside agencies, including senior/executive management.
• Handles confidential and non-routine information and explains departmental policies when necessary.
• Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Schedules and arranges meetings and conferences for management.
• Prepares agendas, notices, minutes, and resolutions for corporate meetings.
• Assist with coordination of meetings, facilities planning, and logistics required.
• Takes minutes, prepare, and distribute to appropriate staff.
• Coordinates special projects, at the request of management, which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures.
• Supports management in maintenance of the department finances.
• Coordinates set-up, invoicing, and payment for third party suppliers and outside vendors.
• Maintains various databases and spreadsheet files as requested by management.
• Assigns work/task responsibilities for projects as directed by management.
• Assists with the gathering, compiling and evaluation of project due diligence data.
• Familiar with departmental guidelines.
• Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.
• Maintains of library and classification and filing of new items.

Applied Knowledge & Skills:

• Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
• Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
• Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
• In-depth understanding of software used to perform day-to-day functions.
• Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
• Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
• Utilizes program specific terminology.

Problem Solving & Impact:

• Resolves and/or develops recommendations for issues and problems having broad impact.
• Problem resolution may require some analysis of policy and procedures.
• Serves as a resource to others in resolving non-standard issues and problems.
• Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Supervision Given/Received:

• Limited supervision.
• May coordinate workload with other support staff across department(s).
• No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
• Contacts are frequent with iniduals representing other departments, and/or representing outside organizations.
• Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.

Education:

• Associate’s degree or International Equivalent in Business Administration or Related Field.
• Bachelor’s Degree preferred.

Experience:

• Typically requires a minimum of 5+ years of relevant experience.
• Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
• Science or health-related field experience preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $58,000 – $74,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Production Assistant

Retail Sales | Remote

Description

Position at loanDepot

Position Summary:

The Production Assistant is responsible for supporting the Loan Consultants and/or Sales Managers in administrative marketing and support actions related to serving clients, borrowers and business partners. In general, the Production Assistant is not licensed, except in specific situations. If fully licensed, the production assistant may perform certain originator actions (where allowable by law) on behalf of the Loan Consultant and/or Sales Manager.

Responsibilities:

• Manages calendars to set up appointments and outside sales meetings and assists with CRM activities for Loan Consultants and/or Sales Managers.
• Provides customer service to borrowers and any external business partners as identified by the Loan Consultants; attends external business functions and mandatory meetings with the Loan Consultants, as requested.
• Helps facilitate open communication with borrowers and Loan Processors at the branch or in the corporate office.
• Interacts with the processing organization and operations to ensure that all files are closed on behalf of assigned Loan Consultants.
• Provides daily / weekly status updates to the Loan Consultants regarding all files currently in progress.
• If licensed, may assist Loan Consultants with originator duties and responsibilities up to and where allowable by law
• Complies with organizational standards, polices, and procedures, while developing and maintaining respect with all employees and management.
• Exercises initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines and department parameters.
• Meets established productivity and task management standards or seeks assistance.

Requirements:

• High School Degree or equivalent general education degree (GED) required.
• One (1) + years’ experience working in a similar field preferred.
• Effective organizational and time management skills.
• Exceptional verbal, written and interpersonal communication skills.
• Ability to work with little to no supervision while performing duties.
• Continuing education classes required by licensing authority may be required if license is obtained
• Continuing training classes required by the company to meet CFPB requirements

Why work for #teamloanDepot:

• Aggressive compensation package based on experience and skill set.
• Inclusive, erse, and collaborative culture where people from all backgrounds can thrive.
• Work with other passionate, purposeful, and customer-centric people.
• Extensive internal growth and professional development opportunities including tuition reimbursement.
• Comprehensive benefits package including Medical/Dental/Vision.
• Wellness program to support both mental and physical health.
• Generous paid time off for both exempt and non-exempt positions.

About loanDepot:

loanDepot (NYSE: LDI) is a digital commerce company committed to serving its customers throughout the home ownership journey. Since its launch in 2010, loanDepot has revolutionized the mortgage industry with a digital-first approach that makes it easier, faster, and less stressful to purchase or refinance a home. Today, as the nation’s second largest non-bank retail mortgage lender, loanDepot enables customers to achieve the American dream of homeownership through a broad suite of lending and real estate services that simplify one of life’s most complex transactions. With headquarters in Southern California and offices nationwide, loanDepot is committed to serving the communities in which its team lives and works through a variety of local, regional, and national philanthropic efforts.

Base pay is one part of our total compensation package. The base pay for this role is $19.00 to $22.50/hour.

We are an equal opportunity employer and value ersity in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Senior Administrative Assistant

USA – Remote

Full time

Summary

The Senior Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

• Initiating and compiling requests to support meetings, tasks, departments, etc
• Coordinating and costing for large-scale events (i.e. sales meetings, department meetings, etc.)
• Running standard reports in various systems
• May support specific processes or programs at the department level
• Requires knowledge and understanding of how the operations of the department impact related functional groups
• Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
• Provides coordination and support of moderately complex assignments within a department or groups related to budget
• May coordinate travel, expense reporting, and/or calendaring with oversight/approval of the leader they support.
• Other duties as assigned

What You’ll Need

Minimum Qualifications

• Associate’s degree or equivalent combination of education and experience in a related field
• 3+ years of experience

Preferred Qualifications

• Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences
• Expert customer service
• Skill at multi-tasking
• A high degree of confidentiality and professionalism
• Ability to prioritize
• Background in managing single or multiple budgets
• Basic to advanced analytical skills

Travel Requirements & Working Conditions

• Minimal travel for internal meetings
• Reliable internet access for any period of time working remotely and not in a Workiva office

How You’ll Be Rewarded

• Salary range in the US: $23.00 – $37.00
• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Workiva is an Equal Employment Opportunity and Affirmative Action Employer. We believe that great minds think differently. We value ersity of backgrounds, beliefs, and interests, and we recognize ersity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic. We strongly encourage and welcome people from historically marginalized groups to apply.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best – either from an office or remotely from any location within their country of employment.

Title: Research Admin Specialist II- CTMS/OnCore, Flexible Location

Location: Chicago United States

Full Time

The Opportunity

Huron helps its clients drive growth, enhance performance and sustain leadership in the markets they serve. We collaborate with education organizations to develop strategies and implement solutions that enable the transformative change our clients need to own their future. Together, we empower clients to drive innovation, create sustainable funding streams and deliver better student outcomes.

Today, leaders of higher education institutions and academic medical centers are spending too much time reacting to market forces, rather than focusing on the essential priorities that help students, faculty and staff thrive. The most productive path forward requires an intentional approach and innovative thinking, whereby stakeholders across the entire institution rally around a shared vision and embrace the hard work of effecting change.

You’ll help our clients to achieve organizational effectiveness, improve student outcomes, implement new technologies and align resources and investments to ensure long-term sustainability.

Join our team as the expert you are now and create your future.

Position Summary

Your passion and expertise in clinical research will make you a key member of Huron’s Research Office Team. As a Clinical Research Administrative Specialist II, you will assist Huron’s Research Office team in developing coverage analysis, drafting and negotiating study budgets, generating study calendars, reviewing research patient charges, and other clinical trial back-office support. You will have the opportunity to expand upon your working knowledge and experience with clinical trial regulation, and to develop strong skills in the variety of service lines Huron’s Research Office offers.

You will be part of the Huron Higher Education team with opportunities to collaborate, learn and grow while impacting some of the most prestigious higher education institutions. You have a passion for analytics, and we have a rewarding career opportunity for you.

Let’s get to work – together.

Qualifications

Essential Duties:

• Calendar development for multiple clients including the creation of arms, segments, procedures, and visit assignments in accordance with Huron and industry standards in Clinical Trial Management Systems (“CTMS”).
• Financial console build including adding protocol related elements, parameters, specifications, subject related items, and milestones for both new and legacy clinical trials in CTMS.
• Coverage Analysis development for multiple clients in accordance with Huron and industry standards both in Excel and in client CTMS.
• Other research administrative back-office deliverable development including by not limited to, budget development and negotiation, sponsor invoicing, account receivable management and reconciliation, and regulatory administrative support.

This is a full time US-REMOTE position.

Required Qualifications:

• U.S. work authorization is required.
• Bachelor’s degree required in a health/science related discipline (biology, public health, healthcare administration, nursing, etc.) or equivalent professional experience.
• A minimum of 3 years of clinical research administration related experience including exposure to coverage analysis, clinical trial budgeting, and/or CTMS calendar or financial console development.
• Ability to interpret and apply clinical guidelines including Centers for Medicare and Medicaid, Federal Drug Administration, National Comprehensive Cancer Network.
• Highly detail oriented with the ability to provide quality assurance or develop back-office research related deliverables with minimal to no errors.
• Intermediate Excel competency.

Preferred Qualifications:

• Experience with at least one of the following CTMS / CRMS is preferable: Forte Research System’s OnCore™, Study Manager’s Reveal, Velos’s eResearch and Patient Protocol Manager.
• Experience with conducting Quality Assurance reviews.
• Experience developing others including providing training for new skills.
• Experience drafting standard operating procedures or other process documents.

The estimated base salary range for this job is $72,000 – $88,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron’s annual incentive compensation program, which reflects Huron’s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $77,760 – $98,60. The job is also eligible to participate in Huron’s benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future

Posting Category

Education

Opportunity Type

Regular

Country

United States of America

Administrative Coordinator – Marketing – Remote – Nationwide

Corporate

Full Time

Sacramento, CA

Coordination

Remote, Nationwide – Seeking Administrative Coordinator, Marketing

Everybody Has A Role To Play In Transforming Healthcare

Within the assigned department, the Administrative Coordinator will provide professional, high-level administrative support through various areas and types of support which may include, but not limited to, conducting research, tracking/handling information requests, assisting with coordinating departmental projects/programs, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. This position serves as an integral role in aiding the department various initiatives, tasks, assignments and/or projects.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Communicate messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
• Complete a broad variety of administrative tasks in support of the assigned department including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Prepare professional reports and presentations as directed.
• Manage daily administrative duties with an emphasis on enhancing efficient workflow.
• Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
• Make travel arrangements on behalf of Leadership in accordance with policy.
• Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. May conduct research; assemble and analyze data to prepare reports and documents.
• May initiate follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other related work.
• May be responsible for answering and screening phone calls in a professional manner; take messages and handle inquiries as appropriate.
• May work with department leaders to develop necessary materials (e.g., manual, training modules, curriculum, etc.) to support the program.
• Evaluate impact of program in meeting the defined objectives of the program.
• Coordinate staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow-up as necessary, etc.
• Review operating practices and implement improvements where necessary.
• Utilize and enter data into all department databases.
• Coordinate regional department activities as directed.
• Maintain Reporting, Time and Expenses, Project Status Reports and Budget Reports.
• Collect and analyze data to produce weekly and monthly specialized reports.
• May coordinate seminars/meetings (planning, coordination with corporate staff on mailings, hotels, pre- and post-seminar follow-up), and attend seminars/meetings as directed to assist with registration and face-to-face contact with attendees.
• If supporting the Marketing department, duties will also include:
  • Serve as the primary point of contact for requests from other departments, IT issues, HR/compliance reminders, etc.
  • Maintain the [email protected] distribution list, responding to requests, and directing messages to appropriate marketing resources and/or team members.
  • Regularly update and maintain essential marketing documents, content databases, and media assets.
• Support campaign planning and execution efforts – clearly communicate campaign goals, deliverables, and timelines to the team.
• Coordinate the development of product and/or marketing materials and other documents as needed to enable successful delivery of service to the clients/stakeholders.
• Attend project meetings and take minutes.
• Support a wide variety of special projects some of which may have organizational impact.
• May support the planning efforts associated with broader enterprise-wide meetings and events, ensuring seamless marketing operations.
• Leverage in-app tools, features, and resources to publish content in a compelling, differentiating way that is aligned with the various brand identities.

Required Experience and Competencies

• High School Diploma or GED equivalent required.
• Two (2) years of administrative or office support, administrative analyst, or project or department coordination/support role required.
• 3-4 years of increasingly complex administrative support & project coordination experience preferred.
• Previous experience supporting a Marketing team is preferred if assigned to the Marketing department.
• Previous customer service experience preferred.
• Ability to work independently with drive and initiative but also work well within a teamwork setting.
• Detail oriented and organized with the ability to juggle multiple tasks, prioritizing projects effectively, and maintaining a smooth operational flow within the assigned department.
• Ability to complete tasks with varying priorities under conditions requiring speed and accuracy.
• General knowledge of administrative procedures and standard business office practices
• Must have strong customer service with client interactions both verbally and written.
• Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills.
• Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor.
• Strong verbal and written communication skills.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand, and communicate in English sufficient to perform the duties of the position.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• If in the Business Development department, proficiency in content authoring tool – Captivate; if in the Learning & Development department, the ability to create e-learning courses.

The Community

Even when you are working remotely, you are an important part of the Vituity Community.

We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more.
• Trainings to help support and advance your professional growth.
• Team building activities such as virtual scavenger hunts and holiday celebrations.
• Flexible work hours.
• Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options.
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more.
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%.
• Outstanding Paid Time Off: Four weeks’ vacation, Paid holidays, Sabbatical.
• Student Loan Repayment Program.
• Professional and Career Development Program.
• EAP, travel assistance and identify theft included.
• Wellness program.
• Commuter Benefits Program.
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

We are excited to share the base salary range for this position is $24.28 – $30.36, exclusive of fringe benefits or potential bonuses.

This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

Executive Assistant

• temprop=”jobLocation” itemscope=”” itemtype=”http://schema.org/Place”>Employees can work remotely
• temprop=”employmentType”>Full-time

Company Description

insightsoftware is a leading provider of reporting, analytics, and performance management solutions. Over 30,000 organizations worldwide rely on us to support business needs in the areas of accounting, finance, operations, supply chain, tax, budgeting, planning, HR, and disclosure management. We enable the Office of the CFO to connect to and make sense of their data in real time so they can proactively drive greater financial intelligence across their organization. Our best-in-class solutions provide customers with increased productivity, visibility, accuracy, and compliance. Learn more at insightsoftware.com.

Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! You will report into the Lead Executive Assistant, who supports the Chief Executive Officer. This is a remote role but may occasionally require some travel to support in-person meetings.

Responsibilities4

• Provide detailed corporate administrative support for the C-Suite Team
• Anticipate the needs of the executive team to ensure seamless execution of activities
• Independent and efficient in time-management while supporting a teamwork environment
• Partner with the other Executive Assistants to jointly problem-solve for the best outcome for multiple stakeholders
• Perform calendar management by planning and scheduling meetings
• Process expense reports in a timely manner
• Make travel arrangements including airfare, lodging and transportation in alignment with company expense policies
• Organize and execute off-site team meetings and travel for Executives
• Represent the executive team in a professional manner
• Coordinate and produce meeting and presentation materials, such as Department wide All-Hands decks
• Complete various projects such as compiling reports, drafting/formatting materials, proof-editing presentations and monitoring team deadlines
• Maintain strict confidentiality of sensitive information
• Thrive in a fast-paced, frequently evolving team

Qualifications

• Associate’s degree preferred
• Effective written and verbal communication and presentation to Senior Leaders
• Decision-making, time management, organizational, and problem-solving skills
• Proficient with Microsoft Suite, including Outlook, Teams, Excel, Word, and PowerPoint
• Ability to multitask and prioritize daily workload in a fast-paced environment
• 2+ years of administrative and/or project management experience

Additional Information

All your information will be kept confidential according to EEO guidelines.

At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located.

#LI-Remote

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

Learn more about our high-energy, high-performance global team. Work With Us »

insightsoftware About Us: Hear From Our Team – InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

Title: Executive Assistant

Location: Remote-EMEA

Job Description:

About Remote

Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance. Check out remote.com/how-it-works to learn more or if you’re interested in adding to the mission, scroll down to apply now.

Please take a look at remote.com/handbook to learn more about our culture and what it is like to work here. Not only do we encourage folks from all ethnic groups, genders, sexuality, age and abilities to apply, but we prioritize a sense of belonging. You can check out independent reviews by other candidates on Glassdoor or look up the results of our candidate surveys to see how others feel about working and interviewing here.

All of our positions are fully remote. You do not have to relocate to join us!

What this job can offer you

This is an exciting time to join Remote and make a personal difference in the global employment space as an Executive Assistant. This particular role offers a unique chance to be at the heart of our Operations team, providing essential support that drives the success of Operations Leadership team the organisation as a whole

What you bring

• • Successful history of managing the calendar of an executive.

• • Experience in prioritising and assisting with an executive’s workload (preferably multiple executives).

• • Self-starter who can operate independently and move quickly from one task to another.

• • Extensive experience in using GSuite, Slack and Notion. Knowledge of tools such as Zendesk or Kissflow not required, but considered a plus.

• • Naturally comfortable maintaining the confidentiality of highly sensitive material.

• • Possess an ability to multi-task and prioritise in a dynamic environment.

• • Experience in a start-up and scaling environment preferred.

• • Passionate about asynchronous documentation.

• • Writes and speaks fluent English.

• It’s not required to have experience working remotely, but considered a plus.

Key Responsibilities

• • Oversee complex day to day calendaring for multiple Executives (C-suite)

• • Plan and coordinate travel logistics

• • Provide general project support as needed, including ad-hoc reporting.

• • Handle administrative requests on behalf of the Executive(s)

• • The Executive Assistant is expected to be a de facto partner to the Executive they support and needs to work proactively

• • The successful applicant will be expected to show capacity of independently looking for ways to improve the Executive(s) work balance, by constantly revamping any relevant tasks to maximise the Exec(s) available time.

Practicals

• • You’ll report to: Manager, Executive Operations

• • Team: Executive Operations

• • Location: LATAM or Europe

• • Start date: As soon as possible

Benefits

• • You can learn more about the benefits we’re offering to all internal employees at Remote by visiting our public Benefits & Perks Handbook page.

Remote Compensation Philosophy

Remote’s Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide – here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

The base salary range for this full-time position is $22,400 to $50,400. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

Application process

1. 1. Interview with recruiter

1. 1. Interview with future manager

1. 1. Written exercise

1. 1. Interview with team members (no managers present)

1. 1. Interview with a member of the Executive team

1. 1. Prior employment verification check

#LI-DNP

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:

• • work from anywhere

• • unlimited personal time off (minimum 4 weeks)

• • quarterly company-wide day off for self care

• • flexible working hours (we are async)

• • 16 weeks paid parental leave

• • mental health support services

• • stock options

• • learning budget

• • home office budget & IT equipment

• • budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

1. 1. Please fill out the form below and upload your CV with a PDF format.

1. 1. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.

1. 1. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

Title: Administrative Assistant

Location: United States

Job Description:

Bolt is on a mission to democratize commerce. We relentlessly prioritize our retailers—putting their brands front and center while enabling frictionless shopping at any touchpoint in the customer journey. At the center of it all is our rapidly growing universal shopper network—Bolt merchants such as Saks OFF 5TH, Revolve, and Casper can access tens of millions of shoppers, offering them a best-in-class checkout.

And revolutionizing ecommerce is only half of the equation—we’re also transforming the way we work. At Bolt, we have created a work environment where people learn to drive impact, take risks and make big bets, and grow from feedback, all while feeling welcomed and accepted for who they are. Come join us on the adventure today!

We’re looking for an amazing organizer to support our CEO, CRO, Head of Finance, Senior VP of People, and VP of Legal at Bolt. An experienced Administrative Assistant that thrives in a fast paced environment. Ensuring that every i is dotted, t is crossed, and the experience is first class.

What you will be doing:

• Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time
• Email coordination and scheduling for internal and external meetings
• Busy travel booking and coordination
• Monthly expense reports
• Team event planning
• Research and project support

What would set you up for success:

• You have a strong attention to detail and ability to multitask
• You manage sensitive matters with a high level of confidentiality and discretion
• You approach everything with a customer mindset
• Your default is to over communicate when coordinating between parties
• You can solve problems before they even arise
• You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
• You are proud of your output and pride yourself on double or triple checking your work
• You can find the balance between keeping things in confidence and building trusting relationships with people
• You understand the role of gatekeeper and are comfortable pushing back
• Flexibility outside of working hours for urgent tasks

What would set you apart:

• You have 4+ years experience as an Executive Assistant or Administrative Assistant
• You have previous experience in the Tech industry
• You find comfort in a support role knowing your job is to highlight others from the background
• You enjoy finding ways to make things more efficient and automated
• Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions
• You have a strong memory and are able to take verbal cues and turn them into tasks
• You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana, Affinity and more)
• You are a tetris master and love puzzles

Estimated cash compensation for this role is $130,000-150,000 USD, plus equity depending on experience.

Benefits:

• Comprehensive health coverage: Medical, dental and vision
• Remote-first workplace
• Time away: Flexible PTO, paid holidays + floating holidays, your birthday off!
• Paid parental leave
• Competitive Pay
• Retirement plans
• Virtual and in-person team & company events

In addition to our core values, Bolt is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and expression, genetic information, pregnancy and related conditions, veteran status or any other reason prohibited by law. On our mission to democratize commerce, the Bolt platform levels the playing field for everyone. As a company, we are committed to designing products, building a culture, and supporting a team that reflects the erse population we serve (that is, everyone).

Administrative Assistant

Job Locations: US-Remote

ID: 2024-2979

Category

Veteran Health – Consulting Roles on VHA Projects

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

The Administrative Assistant will need to be able to handle multiple tasks that will be underway simultaneously as well as provide support to contract leadership to ensure timelines are met and project activities are run efficiently. The Administrative Assistant will be responsible for preparing reports and other program documentation, preparing presentations, planning and coordinating meetings/conferences, performing data entry, filing, and reproduction.

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

• Provide high-level administrative support
• Prepare presentations and reports
• Handle information requests
• Prepare correspondence
• Arrange conference calls
• Schedule meetings
• Other duties as assigned

Minimum Qualifications

• 4 years of related experience
• High School Diploma
• Proficient in Microsoft Office Suite
• Strong writing and editing skills
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a dynamic team environment.
• Attention to detail and ability to manage multiple priorities effectively.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
• Strategic thinker with a drive to get all types of work done and a high attention to detail.
• Experience in healthcare or government contracting.
• Familiarity with VA or other government agency processes and systems.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

Student Accounts Specialist

• Department: Student Accounts
• Reports To: Supervisor/Director
• FLSA Status: Non-Exempt
• Hours: Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 am to 3:00 p.m. CST (extended hours when requested)
• Location: Remote

Job Summary

Under the administrative direction of the Supervisor of Admissions/Student Accounts and/or Director of Admissions/Student Accounts, the Student Accounts Specialist performs a full range of processing duties while maintaining and monitoring the accounting aspect of student files. Responsibilities include accuracy in sorting, researching, examining and processing all documents. Qualified applicants must be flexible and adaptable to changing environments. This position is non-exempt and eligible for overtime.

Essential Job Duties Additional duties may be assigned.

• Knowledge of higher education, university policies, structure, and processes.
• Answers telephone calls, returns calls left on voice mail and responds to emails, chat, and faxes received from students in a timely manner:
• Process: enrollments, daily payments, reconciliation, invoices and receipts to student’s account. Process course drop/withdrawal calculations
• Enters prospective student information (name, address, telephone #, email address etc.) into an internal System.
• Calls and/or e-mails correspondence to customers, as necessary, in order to update or resolve accounts. Research and process customer information relative to student accounts in a timely manner.
• Provide proper documentation, contact notes and follow-up needs within the student file.
• Works closely with the business office in Forest City, IA and completes term batch entry.
• Assists with related special projects of the department, as required.

Qualifications

To perform this job successfully, an inidual must perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Knowledge, Skills, & Abilities

Knowledge

• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Academic Processes – Knowledge of university guidelines, course descriptions, and academic terminology.
• Clerical – Knowledge of office administrative procedures including word processing, managing files and records, typing, and other office procedures.
• Computer – Knowledge of basic computer processes including word processing, web browsing, and Microsoft Office including Basic Microsoft Excel.

Skills

• Critical Thinking – Uses logic and reasoning to look at different types of information in order to make conclusions and work through problems.
• Interpersonal Skills – Communicates and interacts with people effectively while being aware of social perceptions.
• Business Acumen – Understands business implications of decisions and aligns work with strategic goals.
• Visionary Leadership – Provides vision and inspiration to peers and subordinates.

Abilities

• Written Comprehension – The ability to read and understand information and ideas presented in writing.
• Written Expression – The ability to communicate information and ideas in writing so others will understand.
• Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression – The ability to communicate information and ideas in speaking so others will understand.

Education & Experience

• Employee must have a high school diploma or equivalency (GED). Previous administrative or sales experience is encouraged.

Equipment Used

• Office equipment including computers, telephones, printers, faxes, and copiers.
• Software use include Microsoft Word, Excel, Outlook, Blackboard, and internal database software
• Reliable and secure internet is required for this position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is remote and should have an established office with secure and reliable internet. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Supervisory Responsibilities

This position holds no supervisor duties.

Administrative Assistant

Remote Locations

Full time

Get Set for Cumberlands!

Join our team of student-focused iniduals working together in order to encourage intellectual and spiritual growth, leadership and service.

The Administrative Assistant will provide direct support to UC Online, Department of General Studies, Prior Learning, Certifications, and other education initiatives through the supervision of the Director of UC Online. She/he will perform a broad range of duties to meet a variety of program needs and to meet the customer service needs of students and faculty of UC. This position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

The successful candidate will have will have problem-solving, organizational, and computer skills, which will be necessary to serve and support the demands of the position.

We are looking for an inidual who is efficient and comfortable working within data and reporting. The ability to multi-task, while maintaining complex schedules, a variety of programs, and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and extremely organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Moreover, this position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

Responsibilities

• Answers the main phone line and connects students and office guests with appropriate personnel.
• Manage workflow by ensuring that deadlines are met and work is completed correctly.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies.
• Familiarity with the needs of students and a erse student population.
• Assist with the onboarding process for new faculty and staff.
• Assist in maintaining assessment records.
• Monitors and updates the academic schedule using various tools and reports.
• Regularly communicates with offices of Student Success, Registrar, Academic Affairs, Instructional Design, Prior Learning, Chairs and Faculty, and Enrollment Management.
• Maintains accurate spreadsheets for reporting purposes on various projects and initiatives.
• Collects data from various internal sources and/or external contacts, analyzes information, and compiles complex reports for various everyday tasks and projects.
• Function as a liaison among administration, students, faculty, staff, and the University in a customer-focused, quality-conscious work environment.
• In addition to regular business processes, this position handles highly sensitive and confidential information related to students, faculty, and staff.
• Serves as a resource referral for iniduals seeking assistance.
• Interacts with students, parents, faculty, staff, and administration to assist in resolving student-related issues and concerns.
• Keeps Department Deans and Chairs apprised of appropriate information.
• Other duties as assigned.

Job Requirements:

Minimum requirements for this position:

• Level of education attained: Undergraduate Degree.

• Must possess good people skills and the ability to communicate productively.
• Excellent written and oral communication skills.
• Experience working with programs such as Canva, Smartsheet, Microsoft Excel, and Microsoft Forms is preferred.
• Experience working in a remote setting/with a remote team.
• Must show initiative, resourcefulness, dependability, and an ability to take action.
• Must have a history of customer service experience; within higher education is preferred.
• Ability to work a flexible schedule.
• Understanding of online education is preferred.
• Work days/times are based on student needs and requirements of Director, ensuring availability for students worldwide.

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a

“life-more-abundant.”

Administrative Assistant

locations

Remote Location

Part time

Job Title:

Administrative Assistant

Department:

Public Health | Center for Health Outcomes, Policy and Evaluation Studies

The Center for Health Outcomes and Policy Evaluation Studies (HOPES) is the community’s partner and Ohio State University’s home for health policy and health services research. We provide evidence for policies and programs that work to improve health equity.

We are seeking a highly motivated and detail-oriented inidual to join our team. They will assist in day-to-day operational tasks, including scheduling meetings, helping optimize the Center’s operations, coordinating purchasing and travel for Center staff, and maintaining records. They will also work with the team to ensure compliance with university policies and procedures. This role will manage communications for the Center for HOPES, assisting in the development and execution of communication strategies to promote HOPES’ mission and activities, as well as creating and managing content for the Center’s newsletters and website to ensure it remains updated and user-friendly. This position will also assist in the organization of events, which may include coordinating logistics and communication with partners. This role will also assist the Center’s Operations Manager in onboarding new employees and with earnings operation activities, which may include contract negotiation mediation, assisting in contract workflow procedures, invoicing clients, and tracking the completion of project deliverables.

60% Day-to-day operational tasks: schedule meetings, manage records, payroll processing support, earnings operations support, coordinate travel and purchasing for Center staff, manage event logistics, and help optimize Center procedures

30% Communications management: develop and execute communication strategies, and create and manage content for newsletters and website

10% Other administrative tasks as assigned

Additional Information:

Minimum Class Requirements Per CCS Class Specs:

• High School diploma or GED.
• 1 year of relevant experience required

Desired Experience:

• Bachelor’s degree or equivalent relevant work experience in a related field
• Familiarity with HR and payroll processes
• Graphic design and website management skills
• Familiarity with Workday Enterprise Management
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and in a team

Pay Range: $18.17- $23.90

*The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Inidual Contributor – Technical

CAREER LEVEL: T2

Location:

Remote Location

Position Type:

Regular

Scheduled Hours:

20

Shift:

First Shift

Title: Executive Assistant I

Location: United States

Job Description:

• • Executive Assistant with outstanding verbal/ written communication and calendar management skills

• • Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently

• • Remote-first opportunity for US-based employees with the option to work in-person out of our Manhattan office

• • Candidates residing within the greater Manhattan area will be expected to work onsite out of our Manhattan office on a hybrid basis

Start your adventure with Zip

At Zip, our team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and erse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower iniduals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.

As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for several of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, team event logistics, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.

Interesting problems you’ll get to solve

• • Scheduling and calendar management for up to three Senior Executives

• • Setting up internal and external meetings (many of which are virtual), ensuring coordination of multiple time-zones

• • Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships

• • Inbox management and managing information flow in a timely and accurate manner

• • Building efficiency and effective responsiveness into existing operations, and helping define new operational strategies

• • Optimizing each executive’s time by aligning on top priorities on a daily basis

• • Ensure meetings that are proposed to executives have agendas and stated purpose/outcomes

• • Researching, reviewing and creating presentations, and documents for meetings and pitches

• • Attending meetings with executives as needed, creating agenda and taking minutes

• • Following up to ensure that delegated meeting action points have been completed by the relevant team members

• • Booking travel and accommodation

• • Invoice and expense management across the broader US executive team

• • Assist in planning and executing team building and team offsites

• • Act as a culture carrier by embodying and promoting Zip’s core values (stronger together, own it, customer first and change the game), fostering a positive and inclusive work environment, and encouraging collaboration and innovation across the organization

What you’ll bring to the team

• • 3+ years experience as an Executive, Personal or Team Assistant

• • Experience with complex calendar and travel management

• • Advanced MS Office, Slack, and G-Suite skills

• • Outstanding organizational and time-management skills

• • Excellent verbal and written communications

• • Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked

• • Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations

• • Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary

• • A persuasive nature, coupled with the tenacity to achieve results from our senior leaders

• • Strong stakeholder management skills at all levels

• • Demonstrated experience working with a high degree of confidentiality and integrity

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly.

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

• • Flexible working culture

• • Incentive programs

• • 20 days PTO every year

• • Generous paid parental leave

• • Leading family support policies

• • 100% employer covered insurance

• • Beautiful Midtown office with a casual dress code

• • Learning and wellness subscription stipend

• • Company-sponsored 401k match

The Pay Range for this position: $95,000-$112,500 based on the industry benchmark for position, function, level and Zip’s compensation strategies. However, actual base salary will depend on varying circumstances and inidualized factors, such as job-related knowledge, skills, experience, and other objective business considerations.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.

Be a part of a team that reflects the ersity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally.get to know us

Zip is a global ‘Buy Now, Pay Later’ company that gives our millions of customers simpler and fairer ways to pay.

We are proud to be a global business built around our US and ANZ core markets working with merchant partners including Amazon, Best Buy, eBay and Uber. United by our mission, purpose and values – Customer First, Own It, Stronger Together & Change The Game – we are the next generation of payments, helping people across the globe to fearlessly take control of their financial future.

We are Zip, and we are just getting started.

I acknowledge by clicking “Submit Application”, that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms

Before you apply, give Zip a try -> rebrand.ly/check-zip-out

We are a proud 2024 Circle Back initiative employer and will respond to every applicant.

Executive Assistant

National Remote

Full time

job requisition id

JR100419

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community — breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment — we’re empowering a movement for the T1D community. Share your support and help educate and empower iniduals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

The Executive Assistant provides support to the VP, Donor Development, VP, Leadership Giving and VP, Corporate & Institutional Giving. The position partners closely with these departments’ team members, other executive assistants, and the organization at large to ensure that key deliverables are met. This person is high energy, results-oriented, self-starting, and capable of quickly taking control and assisting with needs across the organization. This position provides critical administrative and project management support to the VPs and will work across projects and teams with a great deal of independence.

Responsibilities:

• Support Executives by performing various administrative tasks including but not limited to: heavy calendar management; meeting and conference coordination and planning with internal and external stakeholders and vendors; all aspects of global travel arrangements; coordination of departmental supply needs, IT issues, and other ad hoc administrative duties as requested.
• Assist Executives in managing, drafting, and reviewing meeting itineraries, briefing documents, PowerPoint and other presentations, other communications as needed to meet deadlines for deliverables.
• Create an effective system to serve as gatekeeper and point of contact between Executive and internal/external colleagues.
• Prioritize and complete multiple priority tasks with ease, manage special projects as assigned for all departmental teams under the VPs, update key business documents (i.e., business plans, distribution lists, organizational charts, contact lists, etc.) and confidential handling of sensitive information.
• Have a strong understanding of key deliverables of each VP to support KPI reporting, reporting from CRM, data assembly in Excel and other Microsoft Office Suite apps, and execution of routine reports.
• Coordinate and prepare agendas for various senior team meetings.
• Serve as the expense report expert and resource hub for all departmental team members under the VPs while processing and managing expense reports and credit card statements for the three Vice Presidents and direct report Assistant Vice Presidents.
• Review, research, and direct internal correspondence to the appropriate department.
• Review, research, and either direct donor inquiries to another team or prepare a response for the appropriate VP.
• Maintain an organized filing system for various reports and documents.
• Assist in the creation of and operate within the departmental budget.
• Correspond by email, phone and written communication with key stakeholders both internal and external regarding key business activities of the VPs and fundraising programs supported.
• Effectively manage other duties as assigned.

Qualifications:

• 5+ years of experience in administrative support, project management or development (fundraising) coordination.
• 3+ years of experience in a nonprofit organization.
• 5+ years of experience in event coordination preferred.
• Exceptional computer skills to include Microsoft Office Suite with an emphasis on Word, Excel and PowerPoint.
• Experience in working in donor databases, preferably using Salesforce for nonprofits.
• Ability to manage multiple and competing priorities with strong time management skills and to meet deadlines under pressure.
• Experience in supporting strategic initiatives and managing projects to ensure completion.
• Strong attention to detail and accuracy skills with ability to find solutions to problems in a self-directed manner.
• Ability to research and report on a variety of issues using problem solving skills.
• Excellent communication skills across all levels of the organization, both verbally and in writing. The ability to maintain a highly refined, consistent, and professional demeanor in all communication.
• Be proactive, a self-starter.
• Ability to be responsive to occasional emails/texts/phone calls, with contact outside normal business hours as needed.
• Ability to be innovative and creative in meeting customer and enterprise needs.
• Demonstrated ability to confidentially handle sensitive or private information or materials.

• Strong knowledge of and capabilities in administrative procedures, such as coordination of people and resources, planning, managing files/records, designing forms, office procedures/terminology and resource allocation.
• Expertise in developing and preparing presentations, reports, and business correspondence.
• Ability to identify and establish key objectives and works in a timely and efficient manner.
• Highest personal, and ethical standards.
• Excellent active listening, analytical, and problem-solving skills.
• Team player with the ability to interface with all levels of staff and volunteers, build trusted relationships and maintain positive working relationships across the organization.
• Ability to work independently, collaborate and demonstrate sound judgment.
• High School Diploma is required, college degree preferred.

Target Salary – $68k – $84k

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an inidual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a erse and inclusive workforce.

Breakthrough T1D is an Equal Opportunity Employer. All your information will be kept confidential according to EEO guidelines.

Title: Administrative Assistant

Location: Remote

Job Description:

Hims & Hers Health, Inc. (better known as Hims & Hers) is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are revolutionizing telehealth for providers and their patients alike. Making personalized solutions accessible is of paramount importance to Hims & Hers and we are focused on continued innovation in this space. Hims & Hers offers nonprescription products and access to highly personalized prescription solutions for a variety of conditions related to mental health, sexual health, hair care, skincare, heart health, and more.

Hims & Hers is a public company, traded on the NYSE under the ticker symbol “HIMS”. To learn more about the brand and offerings, you can visit hims.com and forhers.com, or visit our investor site. For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below and visit www.hims.com/careers-professionals.

About the Role:

We are seeking an experienced Administrative Assistant to join our dynamic and people-centric organization. This role involves providing professional clerical and administrative support to two or three SVP-level leaders. The ideal candidate will apply established guidelines to manage various routine projects, prioritize information and requests, and coordinate effectively with internal and external stakeholders. This position may involve handling confidential and sensitive information. The successful candidate will be highly organized, professional, resourceful, efficient, and adaptable, thriving in a fast-paced environment.

You Will:

• • Manage and organize the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the Executive when questions arise that require their input.

• • Coordinate logistics for a variety of internal and external meetings, securing conference space, and communicating with attendees.

• • Partner with our internal events team on larger-scale events.

• • Coordinate domestic and international travel to ensure smooth execution of air travel, accommodation, and logistics.

• • Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.

• • Partner with other Administrative Assistants to provide additional support or backup when needed

• Ability to travel: 15%

You Have:

• • 3+ years of experience as an Administrative Assistant

• • Experience with calendar management, including working across multiple time zones and domestic and/or international travel coordination

• • Proficiency in Microsoft Office and G-suite products

• • Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision

• • Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines

• • Be approachable and collaborative with all team members/peers

• • Ability to maintain composure and switch tasks efficiently in a rapidly changing environment

• • Takes initiative in researching, implementing, and improving systems and processes.

• • Ability to quickly learn organizational structure and the objectives of the team

• Ability to build a strong internal network

Our Benefits (there are more but here are some highlights):

• • Competitive salary & equity compensation for full-time roles

• • Unlimited PTO, company holidays, and quarterly mental health days

• • Comprehensive health benefits including medical, dental & vision, and parental leave

• • Employee Stock Purchase Program (ESPP)

• • Employee discounts on hims & hers & Apostrophe online products

• • 401k benefits with employer matching contribution

• Offsite team retreats

#LI-Remote

Outlined below is a reasonable estimate of H&H’s compensation range for this role for US-based candidates. If you’re based outside of the US, your recruiter will be able to provide you with an estimated salary range for your location.

The actual amount will take into account a range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and location. H&H also offers a comprehensive Total Rewards package that may include an equity grant.

Consult with your Recruiter during any potential screening to determine a more targeted range based on location and job-related factors.

An estimate of the current salary range for US-based employees is

$90,000—$110,000 USD

We are focused on building a erse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

Hims is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Hims considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

Hims & hers is committed to providing reasonable accommodations for qualified iniduals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]. Please do not send resumes to this email address.

For our California-based applicants – Please see our California Employment Candidate Privacy Policy to learn more about how we collect, use, retain, and disclose Personal Information.

Senior Administrative Assistant Revenue Cycle

Remote

Full time

job requisition id

R4379937

Department Name:

Amb Billing & Follow Up

Work Shift:

Day

Job Category:

Administrative Services

Primary Location Salary Range:

$23.84 – $35.77 / hour, based on education & experience

In accordance with State Pay Transparency Rules.

Great careers are built at Banner Health. We understand that talented professionals appreciate having options. We are proud to offer our team members many career and lifestyle choices including remote work options. Apply today, this could be the perfect opportunity for you.

The Senior Administrative Assistant Revenue Cycle will support the Central Billing Office and Patient Access Services.

Responsibilities will include:

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute professional email correspondence & letters
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior leaders & multiple departments

Schedule: 8am – 5pm AZ Time

This can be a remote position if you live in the following states only: AK, AZ, AR, CA, CO, GA, FL, IA, ID, IN, KS, KY, LA, MD, MI, MO, MN, MS, NH, NM, NY, NC, ND, NE, NV, OH, OK, OR, PA, SC, TN, TX, UT, VA, WI, WV, WA, & WY

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you’ll find many options for contributing to our award-winning patient care.

POSITION SUMMARY

This position supports a Chief Executive Officer (CEO), Corporate Senior Leadership Team (SLT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.

CORE FUNCTIONS

1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.

2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.

3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.

4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.

5. Maintains supervisor’s calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.

6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.

7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.

8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.

9. This position primarily focuses on the operations of the office of the system SMT (Sr. Mgmt Team) member, senior director, facility CEO or large facility CNO to which this position reports. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with SMT, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.

Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Employees working at BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

Associate’s degree

Additional related education and/or experience preferred.

Administrative Assistant

United States – Remote

Corporate Services – People And Culture

Full-Time Permanent

Remote

RQM+ is the leading MedTech service provider with the world’s largest global team of regulatory and quality experts. Building upon 40 years of regulatory expertise, we also provide comprehensive clinical trial, lab and reimbursement services – reducing risk and supporting market access throughout the entire product lifecycle for medical devices, digital therapeutics and diagnostics. With more former FDA, Medicines and Healthcare Products Regulatory Agency (MHRA) and notified body regulators than any other firm, the RQM+ team has deep expertise in all clinical specialties. RQM+ currently works for 19 of the top 20 medical device manufacturers and seven of the top 10 IVD companies.

The Administrative Assistant will support the daily operations of RQM+. The role will primarily assist the CEO and other Executives. Provides support with communications, meeting & event planning, travel arrangements and other tasks as directed.

Primary Responsibilities

• • Finds new and efficient ways to create work processes to help maximize efficiency.
  • Arranges travel, accommodations, itineraries, and all correspondence related to arrangements.
  • Plans/organizes and implements company events such as meetings, business luncheons, and/or dinners.
  • Utilizes the full suite of Microsoft Office Products at a high level of proficiency.
  • Creates professional, impactful Power Point presentations with very little instruction or direction.
  • Coordinates and sends out agendas for weekly meetings.
  • Organizes team files in Microsoft Teams.
  • Maintains confidential records and reports. Collects, compiles, and analyzes data from several sources of information and software applications.
  • Prepares correspondence and written communications using a variety of media and exhibits excellent written communication skills.
  • Completes ad-hoc projects and assignments as requested.

Education/Work Experience

• • High School diploma required; associate or bachelor’s degree in related field, preferred.
  • Minimum 2 years of experience in an administrative or support role.
  • An articulate, detail-oriented problem solver who takes initiative while remaining responsive.
  • Demonstrated proactive approaches to problem solving and strong decision making.
  • Excellent communicator in written and verbal form
  • Proven technology skills with MS Office (Outlook, Word, Excel and Power Point, Internet, MS Teams

Behaviors

• • Action-Oriented, Approachability, Building Effective Teams, Business Acumen, Career Ambition, Composure, Courage (Managerial), Customer Focus, Decision Quality, Informing, Integrity & Trust, Interpersonal Savvy, Planning

Requirements

• • Must be able to multi-task and work in fast paced environment.
  • Must be able to maintain strict confidentiality of sensitive employee information.
  • Work hours, Monday – Friday, 8:00 am – 5:00 pm ET.
  • Demonstrate composure and flexibility, regardless of competing priorities; Can work with multiple personalities to achieve solutions under tight deadlines.
  • Perform in line with RQM+ culture and commitment to a positive working environment.
  • Sets priorities and procedures for accomplishing work in a timely manner.
  • Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
  • Receives general direction but must possess self-starter mentality and make independent choices using discretion.
  • Strong proactive work approach that anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
  • High performance orientation, a detail orientation, and strong organization skills.
  • Excellent interpersonal, communication and influencing skills as well as experience working collaboratively with clients, employees, and outsiders.
  • Initiative with strong proactive, problem-solving skills and sound judgment.
  • Ability to research independently, multi-task, and meet deadlines under tight timeframes.
  • Ability to build working relationships with all levels of organization – inside and outside of RQM+.
  • Maintain a thorough knowledge of the RQM+ organization, policies, and procedures.
  • Advanced Microsoft Office skills with an ability to become familiar with company specific programs and software.
  • Ability to communicate (both written and oral) in a clear, concise, and effective manner.
  • Takes accountability for their work.

Supervisory Responsibilities

• • This position does not have supervisory responsibilities.

Work Environment/Physical Demands

• • This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.

Being an industry leader in Medtech is just the beginning for RQM+. We consider our employees our biggest asset and we invest heavily in ongoing learning and development. Providing a rewarding place to work is rooted deep in our core values. From an industry leading compensation package to a deeply engrained focus on work life balance, RQM+ has a unique offering for regulatory and quality professionals. At RQM+, you are not just another employee, you are a member of RQM+ family. Make your impact today!

We invite you to apply if you have an interest in learning more about our organization and beginning your journey with us.

Administrative Assistant

Job Locations US-Remote

ID

2024-2980

Category

Veteran Health – Consulting Roles on VHA Projects

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

The Administrative Assistant will need to be able to handle multiple tasks that will be underway simultaneously as well as provide support to contract leadership to ensure timelines are met and project activities are run efficiently. The Administrative Assistant will be responsible for preparing reports and other program documentation, preparing presentations, planning and coordinating meetings/conferences, performing data entry, filing, and reproduction.

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

• Provide high-level administrative support
• Prepare presentations and reports
• Handle information requests
• Prepare correspondence
• Arrange conference calls
• Schedule meetings
• Other duties as assigned

Minimum Qualifications

• 4 years of related experience
• High School Diploma
• Proficient in Microsoft Office Suite
• Strong writing and editing skills
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a dynamic team environment.
• Attention to detail and ability to manage multiple priorities effectively.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
• Strategic thinker with a drive to get all types of work done and a high attention to detail.
• Experience in healthcare or government contracting.
• Familiarity with VA or other government agency processes and systems.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

Title: Administrative Specialist, Black Health Equity

Location: Telecommuter

Type: Full Time – Union

Workplace: remote

Category: Black Health Equity Initiative

Job Description:

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an Administrative Specialist. This job reports to the Associate Director, Black Health Equity Initiative in the Black Health Equity Initiative (BHEI) ision of PPFA. The BHEI prioritizes equity in the delivery of care, education, and policy; BHEI also focuses on improving health experiences and outcomes for Black women/femmes across the Federation.

Purpose:

This position provides administrative and logistical management and support to the Black Health Equity Department. They provide thorough operational and administrative support to the Senior Advisor to the President, Black Health Equity and provide relevant support for the full department. They identify impediments to successful implementation of the Black Health Equity Initiative along with recommendations to resolve them. They coordinate multiple stakeholder/project meetings/conferences/events/webinars in order to ensure seamless scheduling and a positive experience for participants. They process transactions and reconcile expenses to accurately maintain the department budget. They manage and maintain a positive and affirming culture within the department that is rooted in equity and joy.

Engagement:

• Engage with the team members on a daily basis to manage the Black Health Equity department calendar, plan agendas, support them on team/ project priorities and share execution and delivery issues that may have come up for the team.
• Engage and advise team members to support them with operational matters and explain administrative aspects of supporting the team’s work.
• Engage with other coordinators and administrators to coordinate/schedule meetings, disseminate relevant information, plan agendas and resolve operational issues.
• Communicate with teams and stakeholders to address issues affecting transaction/process execution and service delivery.
• Actively foster a collaborative and positive team environment within the department and cross-isionally where the department engages.

Delivery:

• Manage meeting requests, daily schedules, arrange travel & priorities of the Senior Advisor to the President.
• Manage and coordinate cross-isional meeting requests for the department.
• Prepare materials, agendas & reports.
• Manage office correspondence.
• Manage weekly, monthly, and other calls or meetings. This includes scheduling, creating agendas, taking notes/minutes, and sharing materials with participants.
• Produce draft written content for internal communications and updates for external correspondence.
• Other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• 3-5 years of related experience in administration support and/or project management. Nonprofit management experience and health equity experience are a plus.
• High school diploma or GED preferred.
• Possesses a deep understanding of the ways that racism and white supremacy culture perpetuate race-based disparities; understands the history and enduring impact of racism and reproductive coercion in the field of sexual and reproductive health.
• Unwavering commitment to operationalizing race equity; clear ability to center Black women, girls, and transgender and non-binary communities. Foundational understanding of justice frameworks, in both theory and practice.
• Detail oriented and able to manage dozens of requests at once.
• Team player with strong interpersonal skills.
• Self-starter with a high level of creative initiative.
• Unflappable in face of crisis or high-stress situations.
• Passionate about the mission of Planned Parenthood and the role of health provision and advocacy.
• Excellent written and communication skills.
• Knowledge of erse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
• Able to respond to needs in a fast-paced environment.

Travel:0-15% domestic

$75,000 – $78,000 a year

Total offer package to include generous vacation + sick leave + paid holidays, inidual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.

We value a truly erse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all iniduals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We’re committed to creating a dynamic work environment that values ersity and inclusion, respect and integrity, customer focus, and innovation.

PPFA participates in the E-Verify program and is an Equal Opportunity Employer.

Roles that are denoted as NYC, DC, or both will work a hybrid schedule, requiring 2-3 days per week in the office unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.

Title: Administrative Assistant

Location: Denver CO US

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant!This is a FULLY REMOTE, full-time, entry level, evening shift position, with some weekend work. The Sales Enablement Assistantwill act as a personal assistant to the Sales teams and a liaison between sales,project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

• Work closely with CEO andExecutive Team to enact company goals andstrategies
• Attend company sponsoredself-development and team buildingworkshops
• Assist Sales Managers and Consultants on project completion
• Collect and present data for sales teams
• Communicate with customers to gather information
• Act as a liaison between sales and other teams

Requirements:

• Salesforce.com experience preferred
• Strong administration skills
• Ability to work independently and as a member of various teams and committees
• Strong attention to detail
• Exceptional communication and presentation skills
• Ability to multi-task, prioritize, and control time effectively
• Hours: Full-time, 40 hours/week guaranteed.
  • This position operates on a PM shift of 2-10 PM CT- plus a once/month Saturday shift.

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• PTO
• Sick and Safe Time
• Paid Holidays Off

Salary:$30,000 – $40,000/ year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Title: Senior Administrative Support Specialist

Location: Remote

Job Description:

About Us

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

Available Locations: This is a remote-based role based in the United States

About Us

At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today the company runs one of the world’s largest networks that powers approximately 25 million Internet properties, for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

About the role

Cloudflare is looking for an exceptional Senior Administrative Support Specialist to support our Chief Partner Officer.

Your job is to keep our leaders organized, prioritized, and productive while we grow from 2000+ employees and beyond. This role requires superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is an assistant who understands the value of cultivating relationships and being a reflection of the people they support.

Responsibilities

• • Admin: Provide excellent administrative support for our leaders, exercising high attention to detail and discretion in every matter. Plan, coordinate, and execute meetings including the set-up of events – from room set-ups, ordering light catering, Audio/Visual set up, attendance tracking, and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.

• • Calendar: Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, and understanding both the short- and long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure the leaders are equipped with all the necessary meeting information and manage inbound and outbound requests.

• • Travel and Expenses: Plan all aspects of domestic and international travel, optimizing and balancing executives’ time with the cost of travel; monitoring flights for up-to-the-minute changes; ensuring all documents are secured and up-to-date. Ensure timely submission of expense reports through Concur.

• • Special Projects: From time to time, the Administrative Assistant will be requested to work on special projects that could range from assisting with slide decks to coordinating team-building events.

• Admin Team: Our Admin team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.

Requirements

• • You have 10+ years experience as an Administrative Assistant in a fast-paced environment, prior experience supporting senior leaders a plus

• • Excellent verbal and written communication skills

• • Working knowledge of Google Suite, travel and expense software systems, and major airline carrier’s platforms

• • Proficient level of knowledge in Sheets/Excel, Slides/Powerpoint will be a plus

• • Exhibits a strong work ethic, professionalism, confidentiality, and good judgment

• Incredibly organized and resourceful, ability to learn and navigate software apps and be able to juggle and multi-task with acute attention to detail and follow-through

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project: We created Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both ersity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person’s, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified iniduals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94107.

Administrative Assistant

Remote

Full Time

Entry Level

SC&A, an environmental consulting company, is experiencing significant growth, and we are seeking a Administrative Assistant to join our team. Candidates should have excellent communication skills and be organized and creative to assist with the following duties.

Specific Duties Include:

• Document management
• Tracking of project milestones (knowledge of Microsoft Project is a plus)
• Preparing draft briefing memos and presentations
• Coordinating meetings to include scheduling, setting up conference rooms, securing proper equipment for internal and external events; and providing meeting materials to include agenda, presentations, and other related documents

Skills and Qualifications:

• Bachelor’s degree preferred
• Proficient with Word, Excel, Adobe Acrobat, and Outlook
• Ability to meet simultaneous deadlines
• Ability to work effectively under pressure and within stringent deadlines

Due to potential assignments, this position requires US Citizenship and the ability to receive a Public Trust fitness determination from a federal agency. Candidates are required to pass a background screening prior to employment.

SC&A is an employee-owned company with headquarters in Arlington, VA and offices in Chapel Hill, NC and Germantown, MD. Our employees enjoy a work culture that promotes teamwork and a focus on client satisfaction.

SC&A benefits are competitive with those provided by large federal contractors, and include medical, dental, short and long-term disability, basic personal accident insurance, access to a 529 saving plan, and basic life insurance. New full-time employees accrue 15 days of paid time off (PTO) per year and the company recognizes 11 holidays. Employees are eligible for a 401K and a profit-sharing plan that typically provides an amount equal to 5% of your salary directly into your 401K account. The company benefits are effective on your first day of employment.

The proposed salary range for this position is $40,000 to $55,000

SC&A does not accept third-party applications or agency inquiries. Phone calls are not accepted for any position.

Job descriptions are not intended as and do not create employment contracts. SC&A maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Candidates are required to pass a background screening prior to employment.

Title: Executive Assistant (CRO)

Location: Remote (US)

Type: Full-Time, Permanent

Workplace: remote

Category: Sales

Job Description:

WE NEED: Executive Assistant to CRO

WHERE: Remote, USA (Central or Eastern time zone)

WE ARE:

D-Wave (NYSE: QBTS) a leader in the development and delivery of quantum computing systems, software, and services, and is the world’s first commercial supplier of quantum computers-and the only company building both annealing quantum computers and gate-model quantum computers. Our mission is to unlock the power of quantum computing today to benefitbusiness and society. We do this by delivering customer value with practical quantum applications for problems as erse as logistics, artificial intelligence, materials sciences, drug discovery, scheduling, cybersecurity, fault detection, and financial modeling. D-Wave’s technology has been used by some of the world’s most advanced organizations including Mastercard, Deloitte, Davidson Technologies, ArcelorMittal, Siemens Healthineers, Unisys, NEC Corporation, Pattison Food Group Ltd., DENSO, Lockheed Martin, Forschungszentrum Julich, University of Southern California, and Los Alamos National Laboratory.

Our company and its innovations have appeared in the pages of Time Magazine, Fast Company, MIT Technology Review, Forbes, INC Magazine and Wired.As of August 8, 2022, our company is publicly traded on the New York Stock Exchange as $QBTS.

WHAT TO EXPECT:

• As part of the customer team, you’ll have the chance to contribute to key projects, embrace new communication technologies, and capture key points and action items in meetings – especially with complex technical discussions.
• This role plays a crucial role in supporting the CRO managing administrative tasks, facilitating communication and ensuring smooth operations by coordinating complex projects to support our revenue growth initiatives effectively.

WHAT YOU WILL DO:

• Project Coordination: You’ll be driving revenue by supporting the CRO in managing projects and initiatives aimed at driving revenue growth and tracking project milestones. This means being involved with special projects and initiatives – including providing research and analysis where your voice is heard (and required).
• Administrative Support: Provide high-level administrative support! Think: managing calendars, processing expense reports, coordinating travel arrangements and so much more. Create correspondence, presentations, reports and other documents as required. Accurately maintain electronic records and files to facilitate easy access to information.
• Data Management & Analysis: Assist with data collection and analysis, including maintaining databases and generating reports.
• Meeting Support: Prepare internal and external meetings for the team! Think: preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items – and holding people accountable.
• Relationship Management: Build and maintain relationships with both internal and external stakeholders – you’re basically serving as the primary point of contact and representing the CRO professionally to customers, partners, team members and so many others.

YOU ARE:

• An Executive Assistant, or any other title that ultimately has supported senior-level executives.
• Excellent with organization and time management – you can multitask and prioritize competing demands effectively.
• A strong communicator, both written and verbal – with a high level of professionalism and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications.
• Discrete and exude confidentiality when handling sensitive information and communications.
• Able to anticipate needs, take initiative, and problem-solve independently.
• Passionate for providing a helping hand and you take pride in having a can-do attitude.

A D-WAVER’S DNA:

• We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
• We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
• We hold ourselves accountable for delivering results.
• We make decisions & take responsibility so that we can act & support each other.
• As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

$88,000 – $110,000 a year

OUR COMPENSATION PHILOSOPHY IS SIMPLE BUT POWERFUL:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got – not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team.

During the interview process, your Recruiter will explain how our rubrics work across all our total rewards (base, equity, bonus, perks, benefit, culture) offerings. The final offer is determined by your proficiencies within this level.

INCLUSION:

We celebrate erse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our erse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

OUR IMPACT ON YOU:

Competitive Pay. Company Ownership. Unlimited Vacation. Benefits Day One. 12 Weeks Parental Leave. In-Office Not Required (yes, we were distributed before it was cool). Flexible Work Arrangements. Telehealth and Telemental Health. Employee Networking and Events. Inclusive Culture. Meaningful Perks and Rewards. Learning and Development Opportunities… And we’re always reviewing more ways to positively impact your life!

THE FINE PRINT:

No 3rd party candidates will be accepted – so please don’t reach out.

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

Title: Executive Assistant

Location: Remote, US

Job Description:

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will provide support to executives in the Customer Organization. The ideal applicant will have demonstrated experience working with all levels of internal and external professionals on strategic Customer Organization projects and initiatives and managing operational responsibilities within the Customer Organization. This includes program management of key aspects of Customer Organization operations. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting executives and their staff. This includes building content for executives. The candidate will also handle complex calendars and other arrangements for senior executives. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What You’ll Do:

• Provide strategic administrative support for the Customer Org executive team
• Assume day-to-day project management for strategic Customer Org projects and initiatives
• Build operational reports / analytics / OKR reporting for the Customer Org
• Build content for executive meetings
• Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, assisting with general requests
• Handle multiple, potentially competing priorities with patience, flexibility and responsiveness
• Handle confidential and sensitive information with high integrity, ethics and the utmost of confidentiality
• Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
• Collaborate with other executive assistants
• Approach the role with a high degree of dependability, team mindset and a positive attitude

We’re looking for someone with:

• Education
  • BA/BS required
• Experience
  • 5+ years of VP or Executive administrative support, or equivalent background
  • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, DocuSign preferred
  • Proficiency and speed with PowerPoint required
  • Excellent organizational skills, attention to detail, and positive attitude
  • Openness to learning new things and to improving processes
  • Handle sensitive information with good judgement and discretion
  • Proactive approach to tasks with a goal of improving the efficiency of the departments supported
  • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout
  • Create and manage cross-functional relationships and help breakdown silos

About Tanium

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit www.tanium.com and follow us on LinkedIn and Twitter.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and ersity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and it’s imperative that the ersity of our customers and communities is reflected internally in our team members. We strive to create a erse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

What you’ll get

The annual base salary range for this full-time position is $70,000 to $215,00. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.