Land your dream remote job

Administrative Assistant

Job Title

Administrative Assistant

Duration

Open Until Filled

Work From Home Yes

Work Hybrid Yes

Description

Let’s do great things, together

Founded in Oregon in 1955, ODS, now Moda, is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together.

Job Summary:

Provides internal administrative assistance to team. Provides administrative support necessary to meet department’s goals and objectives.

This a full-time hybrid position.

Please fill out an application on our company page, linked below, to be considered for this position:

• https://j.brt.mv/jb.do?reqGK=27714769&refresh=true

Benefits:

• Medical, Dental, Vision, Pharmacy, Life, & Disability
• 401K- Matching
• FSA
• Employee Assistance Program
• PTO and Company Paid Holidays

Schedule:

• Full time minimum 7.5 work days with 37.5 work weeks

Requirements:

1. High School diploma or equivalent.
2. 1-2 years of experience in an administrative support function.
3. Typing ability of 50 wpm net.
4. Computer proficiency with Microsoft Office applications.
5. Working knowledge of insurance field, desired.
6. Strong analytical, problem solving, and decision-making skills.
7. Strong organizational and detail orientation skills.
8. Strong verbal, written, and interpersonal communication skills.
9. Ability to work well under pressure with frequent interruptions and shifting priorities.
10. Ability to come into work on time and on a daily basis.
11. Maintain confidentiality and project a professional business image.

Primary Functions:

1. Provide department support functions, including distributing incoming mail, ordering supplies, preparing daily phone schedule, monthly activity reports of trainers’ work in and out of the office, and weekly sales reports.
2. Conference planning and coordination, including arranging for dates, speaker/presentations, facilities, publications/advertising, conference materials, and registration procedures.
3. Report completion, including data gathering, review, analysis, and providing recommendation.
4. Author initial or revised manuals related to department programs or services, including writing, editing, proofing, and completing final drafts.
5. Create and design electronic and/or hard copy materials.
6. Performs other duties as assigned.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law.

For more information regarding accommodations please direct your questions to [email protected].

Pay Range

$17.00 Hourly to $19.79 Hourly

Title: Call Center Administrative Assistant

Location: US National

Description

The Call Center Administrative Assistant’s primary goal is to support call center operations by monitoring and maintaining systems, scheduling and assigning employees and preparing payroll. They are responsible for maintaining documentation, keeping an open line of

communication between HR, call center management and agents and for overseeing administrative support.

Reports to: Sr. Manager of Operations

• Responsibilities:
• Generate and circulate daily, weekly and monthly reports
• Tend to dialer functionality and performance
• Assist call center employees with technical issues and related concerns
• Partner with senior management to ensure adherence to company policy
• Cooperate with HR to maintain policies and procedures
• Oversee dialer, CRM, time clock and other systems, adjusting as needed
• Onboard new hires onto the dialer and other systems
• Issue disciplinary action for attendance violations
• Coordinate schedules, appointments and meetings
• Maintain call center records and documents
• Identify opportunities for improvements in call center operations
• Monitor call center activity and trends
• Perform general administrative functions

• High School Diploma or GED
• 3+ years of experience in office administration
• Office management experience
• Strong computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Google Workspace
• Exceptional written and oral communication skills
• Excellent interpersonal, decision-making, time-management and organizational skills, with attention to detail.

Also a plus:

• A Bachelor‘s degree in business administration, communications or a related field
• Experience using Paylocity, Convoso, Slack and Skype

Candidates will be considered in totality of their skills and experience versus strict interpretation of requirements.

Job Category

Administrative | Call-Center

Title: Operator – Executive Assistant

Location: Worldwide – Remote

Operator

Dive deep into the world of tech-enabled executive support: Become an integral part of Everest’s mission to redefine how businesses receive unparalleled assistance.

Website | Video Demo | Core Values

The Business Context

At Everest, we are at the forefront of reshaping the executive support industry by perfectly marrying technology and human expertise. Our tech-enabled support service uniquely harnesses the power of cutting-edge technology coupled with human intelligence, offering personalized, round-the-clock assistance globally. Being a part of Invisible Technologies, we stand on a robust foundation of innovative thinkers and proficient professionals. Every day, we strive to empower our clients, and as an Operator, you’ll play a pivotal role in ensuring our clients experience a seamless blend of technology and personal touch in their daily tasks.

Description

The Operator is at the heart of our value proposition, responsible for diligently executing a range of executive support tasks known as delegations. This role is not just about getting the job done; it’s about ensuring that every task is completed with precision, professionalism, and proactiveness. The Operator undergoes continuous professional development to master their category and is constantly on the lookout to expand their skill set. Every day as an Operator is an opportunity to make an impact, learn, and pave the way for advancements within Everest.

Responsibilities

• Efficiently solve delegations across one or more categories ensuring quality and timeliness.
• Commit to continuous learning, seeking ways to elevate your skills and enhance task turnaround time.
• Foster clear communication, seeking assistance when faced with complex tasks.
• Actively participate in internal training programs to bolster category knowledge and proficiency.
• Engage in shadowing opportunities, gleaning insights from seasoned Operators and applying learned best practices.

Requirements

• An analytical mindset with strong problem-solving skills.
• The ability to multitask and navigate through various tasks efficiently.
• Effective communication skills, both verbal and written.
• An enthusiastic approach towards continuous learning and professional growth.
• Availability to work flexible hours to accommodate varying task demands.

Compensation

Type: Hourly

Remuneration: $4/hr

Life & Career

While working with Everest, you’re not just clocking hours; you’re setting the foundation for a career in the booming tech-enabled executive support sector. With flexible work hours, consistent workflow, and ample growth opportunities, your journey with Everest promises to be challenging yet rewarding. We look forward to delving deeper into what you bring to the table during our interviews.

Executive Assistant

at Praxis Labs

Remote

About Us:

At Praxis Labs, we’re on a mission to make workplaces and ultimately society more equitable and inclusive. Praxis Labs is an end-to-end immersive learning platform for soft skills that combines the best of research-driven curriculum and learning science, engaging VR/MR learning experiences, and actionable insights to drive inidual and organizational change.

Praxis Labs was founded by women of color. As a erse team, we bring our lived experiences and unique perspectives to bear as we seek to build the most efficacious and impactful learning experiences. We partner with the world’s leading enterprise brands to inspire more inclusive and innovative organizations that retain talent and support belonging. Our comprehensive approach and insights translate learning into action, driving tangible improvements on workplace culture and policy.

What Success Looks Like:

• Build our demand generation strategy, with an emphasis on driving dark social, word-of-mouth, social media, podcasts, and events & sponsorships with HR and DEI industry associations
• You’ll identify the right marketing mixmessaging, offers and channelsto optimize our marketing budgets and create predictable and scalable marketing-sourced deal flow
• With testing of campaigns and messaging, we’ll refine our ICP and persona targeting to identify companies who have corporate initiatives for DEI learning excellence, accelerating time to close and increasing deal sizes
• Working with your marketing team and cross-functionally with sales, you’ll create alignment and process discipline to improve outcomes from integrated ABM campaigns

Role & Responsibilities:

• Responsible for complete calendar management for the Co-Founder & CEO. Supports scheduling for leadership team members as needed. Seamless managing of administrative tasks (booking rooms, A/V, catering, etc.) and sets up high level meetings with senior management that include several different time zones. Follows up with any post-meeting tasks as required by the CEO.
• Ability to handle highly-confidential material/correspondence that involves senior management, company-wide, including, but not limited to company financials, executive compensation, and HR documents, etc.
• Logistical Planning for Team Retreats (e.g., connecting with vendors, selecting locations, planning activities, booking travel, etc)
• Support with planning Company-wide events (Holiday parties, happy hours, etc.), off-site activities, and other team building moments
• Support with All Team Meetings (Preparing shell decks and sending follow reminders)
• Sending gifts for anniversaries, birthdays, and big events
• Assist with Onboarding new team members (e.g., scheduling Calls, Board Approvals, Shipping Devices, etc.)
• Support with team Ad-hoc requests as needed (e.g., Updating I-9 Forms, Board Approvals, Shipping Devices, etc.)
• Support coordination for Board Meetings, working closely with the LT in preparing documents, supporting documents, and prep meetings.
• Work with marketing and sales on external speaking engagements providing assistance in administrative support and preparing CEO for events. Arrange travel itineraries as necessary.

Ideal Qualifications:

• Passion for our mission and commitment to ersity, equity, inclusion, and justice
• Experience in handling a constantly changing calendar and coordinating meeting rooms/conference centers and all logistical and AV support
• Able to travel for off-sites (domestically)
• Strong planning skills for business events, meetings, social events, etc.
• Confidence and comfort working with high-profile internal and external executives
• Excellent organization and time management skills
• Strong PC skills required Outlook, Microsoft Office Suite, etc.
• Excellent verbal and written communication skills
• Ability to think strategically, execute methodically, and troubleshoot in real-time

The pay range for this position at the start of employment is expected to be between $50,000 and $75,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, location, and business need.

What you’ll love about us:

• We are a erse, interesting, caring and inclusive group of folks
• Fully Remote; #workfromanywhere
• We offer competitive compensation, employer paid health, medical and dental benefits
• 401k with employer match
• We believe everyone is an owner in the company, which is why all full-time employees receive equity in the business
• Flexible paid time off unlimited vacation, and sick days & paid parental leave
• Company retreats, holiday parties, and opportunities to gather virtually and in person
• Reimbursements for wellness, continuing education, & more

Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply to jobs unless they check every box in the job description. That said, if you’re genuinely excited about the opportunity and worried you don’t meet all the requirements, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

Praxis Labs is committed to developing a barrier-free hiring and interview process and work environment. If you require any accommodation at all, please email our People Operations Team at [email protected] and we’ll work with you to meet your accessibility needs.

Praxis Labs is proud to be an Equal Opportunity Employer and is committed to a erse and inclusive workplace. We believe that a successful organization is one that celebrates its employees for who they are, who they love, and the unique lens through which they experience the world. Praxis Labs does not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or other legally protected status. We understand that our differences make us better. They empower us to learn from each other, lean on each other, and create a product and community that models the behavior we hope to see in others.

Executive/Administrative Assistant

USA

000300 – Human Resources United States

Description

Position: Executive/Administrative Assistant

Location: USA Remote – not in Washington State

At Marvel Marketers, it is our goal to make clients incredibly successful through Expert Services, Strategic Partnerships, and Training. We work with some of the largest brands across the globe and need the best and the brightest to make them successful.

As the Executive/Administrative Assistant, you will be given the responsibility to support our Leadership Team. This position requires someone who is organized, flexible, resilient, a master learner, tech savvy, intellectually curious, a master multi-tasker, exceptional with time management and possesses interpersonal and communication skills for successful interaction with a variety of iniduals.

The inidual in this position should have a keen understanding of how to proactively anticipate the executive’s needs and bring together the appropriate people and resources to get the job done.

Essential Responsibilities and Functions, include but are not limited to:

• Provide support to the Marvel Marketers leadership
• Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Schedule & Book domestic & international travel following company guidelines & standards.
• Prepare & submit accurate expense reports in a timely manner.
• Provide other support to Executive Leadership with personal matters as needed
• Proactively develop relationships with key internal contacts, gaining recognition as a team resource.
• Perform clerical duties including but not limited to mail collection, processing, answering phones, ordering office supplies, filing and reporting.
• Provide logistical employee on-boarding & off-boarding support
• Provide support for employee engagement activities
• Provide support in generating reports, proposals, presentations & other documents.
• Provide other HR support
• Anticipate the executives’ needs and proactively bring together appropriate people and resources.
• Other duties, as needed.

Minimum Knowledge, Skills and Abilities:

• 4+ years of experience in providing administrative support services to executives.
• Be energetic, flexible, professional, with top-notch organizational skills, a sense of humor, and a can-do attitude
• Strong technical aptitude and knowledge of Google Suites and Microsoft Office
• Ability to create and maintain a highly efficient filing and retrievals system using various software packages and Google Drives
• Experience with travel booking
• Experience planning activities
• Outstanding communication skills
• Strong interpersonal skills and the ability to build relationships
• Experience handling confidential information in a professional and discreet manner
• High skill level in time management to effectively schedule activities and meet deadlines

Who thrives with us:

• People who want to learn, but are self-motivated in learning from their projects
• People who enjoy the really hard problems
• People who enjoy having too much vs. too little to do
• People who like creating from nothing ( We still need a lot built to support our growth)
• People who understand how to build and maintain relationships with their coworkers and their clients
• People who like making others successful and understand the value of that as much as making themselves successful
• People who leave their ego’s at home and really enjoy working with other brilliant people

Marvel Marketers is an Equal Opportunity Employer

Benefits:

• 401(k)
• 401(k) Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (Sick Leave and Vacation Leave)
• Life Insurance
• STD and LTD Insurance

Interim Executive Assistant

[Contract]

US – Remote

Course Hero, Inc. is now Learneo!

Learneo is a platform of builder-driven businesses, including Course Hero, CliffsNotes, LanguageTool, LitCharts, Quillbot, Scribbr, and StudentBrands, all united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high-growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance, Legal, and Executive Operations.

We are seeking an experienced Executive Assistant to support Learneo’s Founder/CEO, CFO/COO, and General Counsel. This is a contract position requiring a commitment of 40+ hours per week, with availability online between 8am-6pm PT Monday-Friday. The successful candidate will possess superior organizational and communication skills, including direct experience supporting multiple C-suite executives. In addition to calendar management, you will have the opportunity to contribute to high impact projects in which the executive team is involved (i.e. Board of Directors meeting prep, Company Town Hall meetings, Senior Staff meetings, Executive Offsite planning, Corporate Development support). This assignment will begin as soon as possible and end at the end of February 2024. While we cannot guarantee anything beyond this date, there is the possibility of the contract extending or converting to a full-time opportunity.

Here are some ways you’ll make an impact:

• Provide administrative support and ad-hoc project management for Learneo’s executive team
• Help prioritize and manage the leaders’ time and ensure they are available and prepared for the most high-impact needs of the business
• Handle all inbound and outbound meeting requests and manage calendars accordingly, including corporate development related meetings and touchpoints with Learneo’s business-line leaders from across the globe
• Own the logistics and planning for events, trainings, and meetings involving the Executive team, including:
  • Partner with key stakeholders to prepare for Senior Staff, Board of Directors, Town Halls, etc.
  • Document meeting minutes, lead meeting communications, and ensure action items are clear and accounted for
  • Plan and coordinate the logistics of departmental offsite meetings/gatherings, including partnering with outside vendors, booking travel arrangements, and providing basic project management to internal stakeholders
• Prepare expense reports, process POs, and provide other ad-hoc administrative support as needed

Are you our Interim Executive Assistant?

• 5+ years of experience in an Executive Assistant role where you have been the primary administrative partner for multiple C-level executives
• Previous experience providing basic project management support, particularly for events and large departmental meetings that involve cross-functional collaboration and hard deadlines
• Proven ability to manage complex calendars, including scheduling internal and external meetings that are urgent, important, and across multiple time zones
• A proactive approach to problem solving with a keen ability to anticipate roadblocks, think critically, and act with urgency and sensitivity
• Extreme attention to detail and excellent organizational skills
• Ability to take on ambiguous requests with resourcefulness, foresight, and determination
• Clear and respectful communicator, both written and verbal
• Demonstrates the utmost professionalism and poise, including the ability to exercise good judgment, discretion, and confidentiality
• Advanced knowledge of Google Apps (Calendar, Sheets, Docs, Slides) and savviness with other systems (i.e. Business Spend Management programs)
• Committed to fulfilling the duration of the contract (expected to end in February 2024)
• Proven ability to work effectively in a fully remote environment

For contractor positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.

Research shows that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria. We strongly encourage you to apply if you’re interested: we’d love to learn how you can amplify our team with your unique experience!

In accordance with California, Colorado, New York, and Washington law, the hourly rate for this role if filled in any of these states is $41-75 per hour. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed above in accordance to a market-based pay structure.

#USRemote

Equal Employment Opportunity Statement (EEO)

We are an equal opportunity employer and value ersity and inclusion within our company. We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or ability status. We will ensure that iniduals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.

About Course Hero:

Course Hero is on a mission to help students graduate, confident and prepared. The online learning platform offers over 60 million course-specific study resources created by and for students and educators, as well as 24/7 tutor help. More than 65,000 verified college educators use Course Hero to collaborate with other faculty and share resources to hone new strategies for instruction. Everyday, students, educators and tutors help more than 20 million students make every study hour count.

We have an awesome team and a truly engaging culture. We are customer-focused, collaborative, responsible, gritty, and we love to learn. Our bold mission is to help students graduate confident and prepared!

We are not the only ones that think we’re onto something big. Course Hero has been recognized as one of the 2021 Top 100 Best Places to Work in the Bay Area, Top 50 Best Paying Companies in the Bay Area, Top 100 Most Transparent Companies, and in the Top 50 Most Transformational Companies in Education Technology. Read up on some of our recent news coverage, blog, and learn more about us to see what it is like to work with our team.

Corporate Senior Travel Specialist

Job Locations US-Remote

Job ID

2023-2959

Division

ALTOUR

# of Openings

1

Category

Travel Agent

Max

USD $32.32/Hr.

Min

USD $17.27/Hr.

Overview

To facilitate professional, accurate, cost-effective travel arrangements for all clients within their company’s guidelines and standards of excellence for customer service. Ability to multi-task in fast-paced work environment.

Work Schedule is M-F from 12 noon to 9PM EST

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and inidual performance.

Responsibilities

• Completes travel arrangements for clients’ air, hotel, car rentals, trains, tour, and ground arrangements at the lowest possible price within corporate travel guidelines.
• Follow and suggest improvements in company procedures in the areas of customer service, documentation of PNRs and profiles, ticketing, invoicing, attendance, accuracy of work etc.
• Maintains ownership of each record until departure to ensure all details (including seat assignments, meal preferences, upgrades, etc.) are completed to the client’s satisfaction.
• Researches and provides solutions to any travel related problem clients may have experienced with arrangements made by ALTOUR with total management awareness and participation.
• Stays fully informed on all airline rules and regulations, tariffs, and fare requirements and accurately applies this knowledge to all travel arrangements.
• Is available for and receptive to training opportunities.
• Is Sabre proficient and maintains Sabre skills with relevant training.
• Has knowledge of and understanding of re-routing and exchange processes.
• Stays abreast of technology and industry knowledge, especially with intranet tools provided by ALTOUR.
• Problem resolution to always include management.
• Assists other agents on the account.
• Performs other office functions as needed and seeks ways to personally add to the overall efficiency of the operation.

Qualifications

• Overall travel industry knowledge and experience
• Essential; Must have excellent communication skills and enjoy working with high level global clientele.
• 7 – 10 years Sabre computer knowledge and proficiency.
• Competent with all aspects of ticketing transactions.
• Proficient with International Itineraries and rate structures.
• Knowledge of online booking tools a must.
• Experienced and comfortable with premium travelers.
• Attention to detail/conscientiousness/flexible
• Problem solving and initiative
• Interpersonal communication and relationship building skills
• Willingness to learn new functions and to enhance existing skills
• Patience and flexibility
• Minimum 7+ Years Industry Experience
• Regular and dependable attendance and punctuality are required.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

Benefits Assistant

(Temporary – Part time)

Remote 

People – Employee Experience

Temporary/Contractor

Remote

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

Be a part of something exciting, as we are disrupting the restaurant industry! Restaurant365 is the leading provider of restaurant software solutions. We are looking for that “special ingredient” to join the people team as you manage and own the front of the house. As the Office Manager, you will have full autonomy to help invest in our epic culture. You are invited to bring your authentic self into the Irvine office where we provide flexibility, a creative space, and a rewarding environment. Helping restaurants thrive is our passion; if you are looking for a place to Relentlessly Seek Greatness, we want to hear from you!

How you’ll add value:

• Provide administrative support with the highest level of confidentiality and professionalism
• Work independently or with others to complete special projects through software programs such as PowerPoint, Excel, ADP.
• Assist with People Team initiatives
• Additional duties may be assigned when necessary
• Must be able to work Pacific time
• Hourly Role: $30 per hour
• 6 Month Assignment

What you’ll need to be successful in this role:

• 2+ years of administrative experience
• Discretion, integrity, and confidentiality
• Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency and little or no supervision
• Proficient in Microsoft Office Suite including Word, PowerPoint, Outlook, and Excel; knowledge of Adobe suite preferred
• Capable and confident communicator with a strong positive personal presence; possess highly effective communication skills; must be approachable, hardworking, and enthusiastic
• Must be customer service oriented, a team player, and very responsive to needs and requests of others
• The ability to be adaptable, flexible, and dependable is a must

Why join our amazing team?

#BI-Remote

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication

R365 is an Equal Opportunity Employer and we encourage all forward-thinkers who embrace change and possess a positive attitude to apply.

Client Representative – Executive Assistant

Location: Worldwide – Remote

Start a career in tech: Join the team that’s supporting the latest cutting-edge tech-enabled executive support service.

Website | Video Demo | Core Values

The Business Context

Everest is a cutting-edge tech-enabled executive support service that seamlessly blends technology with human expertise. Our mission is to empower iniduals and organizations to reach their maximum potential, freeing up valuable time by automating and streamlining their everyday tasks. Everest operates at the intersection of technology and human support, providing a unique, personalized experience for each of our clients. We are committed to understanding our client’s specific needs and preferences, enabling us to deliver highly effective, tailored solutions. Our approach to executive support is unlike any other. We believe in the power of combining technology with human intelligence to deliver unparalleled support, 24/7, around the globe. With our innovative approach, Everest is redefining the boundaries of executive support and setting new standards in the industry. As a business unit of Invisible Technologies, Everest is backed by a team of highly skilled professionals and innovative thinkers. Together, we are pushing the boundaries and shaping the future of executive support. At Everest, we aim to conquer the highest peak, working tirelessly to ensure that our clients have the tools and support they need to do the same. Join us as we embark on this exciting journey, scaling new heights, and making a significant impact along the way.

Responsibilities

• Foster a long-term partnership by cultivating a relationship of trust with the client.
• Manage client’s tasks and proactively prioritize them.
• Engage and handle all client communication through multiple platforms.
• Seek clarification on assigned tasks when necessary, eliminating any ambiguity.
• Take full responsibility for assigned clients, gaining an in-depth understanding of their needs, goals, and aspirations.
• Demonstrate a proactive approach by anticipating client needs, striving to achieve a genius’ stage where client needs are predicted and fulfilled proactively.
• Identify potential areas for service extension, thereby broadening our business engagement with the client.
• Document and consistently refine our knowledge of each client’s unique profile.
• Provide transparency and offer insightful data to the client, enabling informed decision-making.
• Conduct client briefings either in written format or via Zoom, based on the client’s preference.
• Act as the final quality assurance checkpoint before delivering completed tasks to the client.
• Resolve and operate on client tasks when needed.

Requirements

• Superior verbal and written communication skills.
• Proven ability to understand and navigate large, intricate systems.
• Advanced project management skills.
• An organised, reliable, and systematic approach to work.
• Availability during regular EST business hours.
• Prior experience in either virtual or in-person executive assistant roles It’s a plus.
• Proficiency in inbox management, scheduling, and calendar management It’s a plus

Mandatory Requirements

• Proactive: Proactivity is essential because an expert Executive Assistant needs to anticipate the needs of their executive and the organisation as a whole. They should not wait for instructions but should take the initiative to identify potential issues, streamline processes, and offer solutions. Being proactive also means staying ahead of deadlines and handling tasks before they become urgent.
• Resourceful: Resourcefulness is crucial for an Executive Assistant because they often have to work with limited resources, whether it’s time, budget, or personnel. They should be skilled at finding creative solutions to problems, making the most of available resources, and thinking outside the box. This trait allows them to handle unexpected challenges effectively and efficiently.
• Adaptable: The business environment is constantly changing, and an expert Executive Assistant must be adaptable to navigate these shifts successfully. They should be open to learning new tools and technologies, adjusting to different working styles, and accommodating shifting priorities. Adaptability ensures that they can support their executive in an ever-evolving landscape.
• Tenacious: Tenacity is a key trait because an Executive Assistant often faces complex and demanding tasks. They need to persevere through challenges, maintain a positive attitude, and ensure that tasks are completed even when faced with obstacles. Tenacity is particularly valuable when it comes to managing multiple projects and dealing with high-pressure situations.
• Collaborative: Collaboration is a fundamental trait for an Executive Assistant because they often serve as a bridge between their executive and various departments within the organisation. They need to work closely with colleagues, peers, and external contacts to gather information, coordinate projects, and ensure smooth communication. A collaborative mindset fosters teamwork, enhances efficiency, and helps build strong working relationships, which are essential for the success of both the executive and the organisation.

Additionally, for our organisation, there are certain tools and proficiencies that are necessary for success. These include:

• Native or Expert level English Proficiency
• Tech Savviness: We need our Executive Assistants to be truly digitally native, as there are so many different tools, platforms, and software options we use for our various clients. Slow typing or an inability to adapt to new platforms could cause serious delay.
• ClickUp or other Project Management tools
• Google Calendar
• Nice to Have’s: Expense reporting or travel management software and/or platforms

Compensation

Fixed Rate: Pay begins at $1,050 with a clear path to promotion.

Expected work hours: 40-50 hrs/week

Life & CareerIdeally, you are available between EST or PST time zones. The work is steady, the hours are flexible, the work is enjoyable, and leaves room for advancement into more senior roles and project management roles on the team as the project expands. We’re keen to share more in interviews.

Administrative Assistant 2

locations

• Work at Home – Kentucky
• Remote Oklahoma
• Remote Ohio
• Remote North Dakota
• Remote North Carolina
• Remote New York
• Remote New Mexico
• Remote New Jersey
• Remote New Hampshire
• Remote Nevada
• Remote Nebraska
• Remote Montana
• Remote Missouri
• Remote Mississippi
• Remote Minnesota
• Remote Michigan
• Remote Massachusetts
• Remote Maryland
• Remote Maine
• Remote Louisiana
• Remote Kentucky
• Remote Kansas
• Remote Iowa
• Remote Indiana
• Remote Illinois
• Remote Idaho
• Remote Georgia
• Remote Florida
• Remote District of Columbia
• Remote Delaware
• Remote Connecticut
• Remote Colorado
• Remote California
• Remote Arkansas
• Remote Arizona
• Remote Alaska
• Remote Alabama
• Remote Wyoming
• Remote Wisconsin
• Remote West Virginia
• Remote Washington
• Remote Virginia
• Remote Vermont
• Remote Utah
• Remote Texas
• Remote Tennessee
• Remote South Dakota
• Remote South Carolina
• Remote Rhode Island
• Remote Puerto Rico
• Remote Pennsylvania
• Remote Oregon

time type

Full time

job requisition id

R-320213

Description

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associates or Bachelor’s Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

“This is a remote nationwide position”

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$43,400 – $59,600 per year

This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or inidual performance.

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, Humana) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

Title: Executive Administrative Assistant

Location: United States – Remote

Full time

Are you passionate about being part of a team that delivers extraordinary care to help iniduals and businesses prepare for and protect their retirement? If so, then Nationwide Financial could be the place for you!

This Executive Assistant role will provide critical support to three AVP positions within Annuity Distribution. This inidual must be proactive, collaborative, detail oriented and able to manage several competing priorities. The right candidate will deliver high quality work with exceptional care through their project management, problem-solving, and creativity skills. The successful candidate must be proficient in PowerPoint.

This role is open to hybrid work at the Columbus, Ohio or Scottsdale, Arizona office or fully remote work. The work schedule will fall within 8am – 5pm EST.

Compensation Grade: D3

#LI-REMOTE

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you’ll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You’ll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader’s personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an inidual contributor role.

Typical Skills and Experiences:

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values.

Job Conditions:

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Administrative Associate

(Temp)

Remote

Temporary

Navia Benefits Solutions

Entry Level

This position is primarily focused on Navia’s client elections and import processes queues. They will act as a subject matter expert in their day-to-day activities and help staff with misc. projects.

Essential Functions

• Monitor Administration emails/Salesforce queue cases and respond within 24 hours.
  • Manage Triage hours; respond same day.
  • Pull file receipts into import inbox.
  • Pull election forms into Laserfiche.
• Work with internal partners, brokers, and clients to resolve file issues/discrepancies.
  • Reaching out about file issues; saving correspondence
• Other duties/projects as assigned inidually or as a team.

Qualifications

• Demonstrated Ability to work independently.
• Able to mentor other team members.
• Above average Excel skills (data manipulation)
• Self-Motivated work style
• High attention to detail
• Strong written and verbal communication skills.
• Approach all tasks with a customer service attitude.

Location-This is a remote

Salary-$18.00

Remote jobs are only available in the following states: AZ, CA ,CO, FL, GA, HI, IL, IN, KS, MI, MN, MO, MT, NC, ND, NE, NJ, NV, NY, OH, OR, PA, TN, TX, UT, AND WA

Sr Admin Assistant Global Inventory Management

• Remote or Hybrid
• 1000 Nicollet Mall, Minneapolis,MN 55403-2542
• Full time
• R0000316366
• The pay range per hour is $23.13 – $41.63

Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves.Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation.Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

About us:

Target is an iconic brand, a Fortune 50 company and one of America’s leading retailers.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly. Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About You:

High School diploma or equivalent experience 2+ years of administrative experience or similar experience Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Exceptional ability to prioritize, problem-solve and make decisions High attention to detail Experience using Microsoft Office preferred Four-year degree preferred

This position may be considered for a Remote or Hybrid (known internally at Target as “Flex for Your Day”) work arrangement based on Target’s needs. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at a Target location and may travel to HQ up to 4 times a year. A Hybrid/Flex for Your Day work arrangement means the team member’s core role may be performed either remote or onsite at a Target location depending upon what your role, team and tasks require for that day. Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Supply Chain Facility or reach out to Guest Services at 1-800-440-0680 for additional information.

Calendar Assistant

REMOTE

CUSTOMER SUCCESS

Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Equity

Steno is growing! We’re looking for a Calendar Assistant to join our winning team!

Who are you?

Reporting to our Court Reporter Manager, you’ll be responsible for developing and managing relationships with court reporters in all markets. You should feel comfortable working collaboratively on a team, but confident operating with a high level of independent discretion.

Your day-to-day will include a large volume of scheduling and administrative duties. If you love coordinating many moving parts, solving puzzles, and pulling through in a time crunch, then this role is for you. You’ll also have the opportunity to work cross-functionally with other teams to provide feedback from our front lines to help position Steno in the marketplace as a top Court Reporting Agency to work with.

On a regular basis you’ll:

• Develop and foster relationships with Court Reporters in all markets; our court reporters should feel as if they are an extension of the Steno team.
• Use Steno’s scheduling tools to book Court Reporters for depositions, ensuring accurate information and timely follow-up. You’ll go out of your way to assist and remove any friction.
• Understand deeply the nuances of the Court Reporter functions and be able to discern and manage conversations related to rates or invoices fairly and professionally.
• Analyze Steno’s job pipeline to recruit and vet new Court Reporters in order to keep pace with demand.
• Partner with our Marketing team on campaigns to build Steno Court Reporter groups and talent pools. You’ll help to develop programs that build awareness and trust in Steno within the Court Reporter community.
• Proactively track assignment deadlines and follow-up with Court Reporters to ensure timely delivery of transcripts to clients.
• Understand Steno’s processes and tools and use this knowledge to train Court Reporters and promote best practices.
• Collaborate with Steno’s operational leaders to advocate for the Court Reporter experience, provide feedback, and come up with innovative ideas to help improve processes.
• Design programs that ensure a high standard on the delivery of services for Steno’s clients.

You’re gonna crush it if:

• You have prior experience at a Court Reporting agency. While this isn’t required, it’s strongly preferred.
• You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!).
• You have experience with CRM systems, or willingness to learn.
• You have amazing customer service skills, operate with a hospitality mindset, and are highly reliable.
• Your written and verbal communication skills are out of this world.
• You’re detail-oriented, highly organized, and professional. You’ll excel if you’re comfortable wearing multiple hats and working in a fast-paced environment.
• You’re an analytical thinker, able to pull reports and use tools to answer business questions.
• You’re excited and passionate about creating deep relationships with Steno Court Reporters, but also comfortable managing difficult conversations when needed.
• You have the desire to work with a tech start-up and are enthusiastic about the opportunity to grow on our team.

Compensation & Benefits

• Hourly $19-$22
• Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a 401k, a home office setup, and a monthly stipend to cover internet/phone – and more!

Sourcing & Meeting Manager

locations

United States – Virtual Location

time type

Full time

job requisition id

J-63152

Amex GBT is a place where colleagues find inspiration in travel as a force for good and through their work can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career path? Start your journey.

Sourcing & Meeting Manager

Basic Purpose: Develop and expand the project account relationship by providing comprehensive expertise and leadership to GBT and to major clients, through the sourcing and planning of programs, providing client and team consultation, support and training, and running special projects. To function as primary client liaison and lead for assigned programs. Handle corporate meetings and events through the implementation of strategy and negotiations, sourcing, contracting, delivery of objectives, and execution of logistics. Work closely with client contact to understand and meet program objectives/outcomes.

Reporting and Working Relationships: Reports to Team Leader. Working relationship with clients and third-party suppliers.

Required Qualifications

• A minimum of 5 years professional experience in the meetings & events industry.
• A minimum of 2 years professional experience sourcing and negotiating terms and conditions for hotel meeting & event contracts.
• CVENT sourcing experience.

Job Responsibility

PROCESS MANAGEMENT: 30%

• Review meeting request and conducts meeting qualification call with client.
• Develop and implement program and profit/negotiation strategy to achieve the best price and/or improvement consideration with suppliers, supporting the specific needs of the client.
• Apply knowledge of domestic and international destinations to recommend appropriate sites. Maintain knowledge of new destination options, value-priced destination options and promotional offerings.
• Gather all the information vital to accurately source and place an event on behalf of a client, including standard availability grids from designated technology tool.
• Initiate RFP process to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers.
• Qualify proposals to determine if appropriate and competitive.
• Negotiate and confirm critical program components with supplier(s) and team, using basic terms and conditions, and/or modifying pre-existing master policies to meet inidual client requirements.
• Review all supplier contracts prior to finalization, ensure both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, etc. Use appropriate authorization and addendum form to ensure consistency and accuracy.
• Conduct final negotiations with selected suppliers for the best possible pricing and concessions to meet savings and spend expectations.
• Provide supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc.
• Build meeting records in the designated meeting management system and complete all internal documentation for the program prior to turnover.
• May participate in program re-negotiations or cancellation negotiations, as required.
• Achieve appropriate benchmarking metrics as per client or company requirement.
• Completes project timeline, establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.
• Handles any hotel needs, destination management company (DMC), air and third-party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are implemented.
• Communicates between Web Builder and clients with respect to web requirements on assigned programs.
• Coordinates and may attend site inspections as needed.
• Partners with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
• Coordinates all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements.
• May conduct program debrief with client.
• Works with accounting to complete final bill, reviews and reconciles final billing prior to final invoicing to client.
• Onsite event execution.
• Ensures consistency of client branding guidelines.
• Maintains accurate records, system input, and complete file management as outlined in GBT and client policies and procedures.
• Evaluates program impact and reassesses objectives and outcomes; plan for continuous improvement.
• Able to assist with any level of event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, etc.
• Outlines strategy, communication plan, and process for assigned programs.

FINANCIAL MANAGEMENT: 25%

• Handles overall program budget, reviews and audits all program related billing for accuracy.
• Tracks and reports expenses to clients and communicates changes to them on a consistent basis.
• Is responsible for documentation of negotiated savings by client.

LEADERSHIP AND RELATIONSHIP MANAGEMENT: 30%

Relationship Management

• Provides leadership to team and promotes positive team environment as a positive role model.
• Works closely with client on a day-to-day basis to ensure program objectives are performed.
• Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
• Acts as lead, communicates program requirements to team as needed; works closely with support departments to exceed client requirements and objectives.
• Partners with third party suppliers to arrange their services.
• Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation.
• May be requested to lead VIP special projects and supervise VIP logistics.
• Develops strategic partnerships with multiple contacts within client and supplier organizations.
• Acts as an extension of the sales team and as sole GBT representative during site inspections and program operations.

Leadership

• Leads special projects as assigned by the leaders.
• Participate in client presentations as requested.
• Provide back-up support for leaders.
• Review processes and develop new SOP’s as needed.
• Communicate leads and assist with costing, proposals, letters of agreement, and deliverables on renewal business for the account, i.e. destination expertise and budget development.
• Holds self and others accountable for business results.
• May assist with on boarding of new employees.

OTHER: 15%

• Works on special projects as assigned by the Director or Operations Manager.
• May require travel to destinations worldwide, in support of client site inspections and/or program operations. There is an inherent risk associated with all travel, often as a result of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other GBT employees by implementing or supporting prescribed crisis procedures.
• Keep abreast of industry standards and trends related to responsibilities.

Qualifications

• Minimum of five to seven years experience in meeting management/hotel procurement required.
• CVENT experience required.
• Consistent track record to promote change and efficiencies within an organization.
• Must speak English fluently. Oral and written presentation skills required.
• Consistent track record to understand and suggest technology solutions to business partners.
• Ability to travel by airplane, boat, rail and/or car 25-35% of the time.
• Consistent track record in developing budgets and implementing costing strategies.
• Extensive domestic destination knowledge required, international a plus.
• Prior successful experience in developing, managing, and maintaining key client and supplier relationships.
• Prior experience being consultative with clients.
• CMP designation a plus.
• Prior experience in effectively handle multiple projects/demands.
• Solid understanding of program/event management.
• College degree preferred.
• Confirmed skills for technology and/or software solutions and analytical skills required.

Computer Skills

MS EXCEL – INTERMEDIATE – Required MS OUTLOOK ADVANCED – Required MS POWERPOINT – INTERMEDIATE – Required MS WORD – INTERMEDIATE – Required WINDOWS – INTERMEDIATE – Required

Main Competencies

Ability to Learn and Analyze Adaptability & Resourcefulness Creativity/Innovation Financial Planning/Management Initiative Judgment & Decisiveness Negotiation Oral Communication Oral Presentation Planning & Organizing Process Management/Operation/Control Professional Knowledge Quality-of-Service Orientation Team Orientation/Management Technical Knowledge Tenacity/Resilience Tolerance For Stress Written Communication

Location

United States – Virtual Location

The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

GBT 2023 Benefits-at-a-Glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• Wellbeing resources to support mental and emotional health for you and your immediate family.
• And much more!

All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.

We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about checking every box;” please apply anyway. You may be exactly the person we’re looking for!

Vehicle Administration Coordinator

locations Remote – USA

time type Full time

job requisition id JR103085

About Fisker Inc.

California-based Fisker Inc. is revolutionizing the automotive industry by developing the most emotionally desirable and eco-friendly electric vehicles on Earth. Passionately driven by a vision of a clean future for all, the company is on a mission to become the No. 1 e-mobility service provider with the world’s most sustainable vehicles. To learn more, visit www.FiskerInc.com – and enjoy exclusive content across Fisker’s social media channels: Facebook, Instagram, Twitter, YouTube and LinkedIn. Download the revolutionary new Fisker mobile app from the App Store or Google Play store.

Role Overview

Fisker is on the lookout for an exceptional Vehicle Administration Coordinator to join our expanding North American team. In this role, you will be the driving force behind supporting the sales and delivery process for Fisker customers and internal stakeholders. Your mission? Ensuring that all essential sales, finance, registration, delivery, and title paperwork and processes are flawlessly completed during the purchase process, all while maintaining impeccable accuracy and customer satisfaction. Collaborating closely with the Title Clerk, you’ll also play a key role in processing DMV title and registration paperwork promptly. Your eagle-eyed attention to detail will verify that all funds are collected and accurately matched, leaving no room for oversight.

Responsibilities

• Be the go-to person for day-to-day vehicle administrative needs for Fisker customers in your assigned sales territory, striving to provide unmatched positive customer experiences.
• Collaborate seamlessly with Sales, Delivery, and Order Operations teams to ensure that all vehicle purchase-related documents are fully completed and accurate prior to delivery.
• Offer operational support for ad-hoc initiatives that crop up in partnership with business associates.
• Cultivate and nurture relationships with both internal and external stakeholders as needed.
• Keep a watchful eye on vehicle order statuses and communicate proactive updates and exceptions to key stakeholders.
• Step in to resolve questions and concerns that pop up during the customer purchase process.
• Support and coordinate the Fisker purchase process, including financing, titling, and registration requisites. Leverage Fisker’s e-signature platform to facilitate seamless delivery.
• Curate and prepare all required documents and confirmations for vehicle payment.
• Keep customers in the loop by providing status updates through the Fisker App throughout the order and purchase lifecycle.
• Engage with key stakeholders for delivery, registrations, and other vehicle-related information.
• Assist in arranging and scheduling Home Delivery of customers’ vehicles when requested.
• When necessary, conduct research, maintain records, and file to recover State and Federal EV incentives on behalf of Fisker.
• Perform any other assigned duties.

Basic Qualifications / Knowledge / Experience

• 3-7 years of hands-on customer service experience.
• A track record of 3-7 years in administrative and/or sales support within a professional office environment.
• High School Diploma is essential; a Bachelor’s degree is preferred.
• Proficiency in office skills, including personal computer use and Microsoft products (Word, Excel, and Outlook), 10-key operation, and familiarity with office equipment. Previous ERP experience is a plus.
• Strong communication skills, both written and verbal.
• An obsession for organization and attention to detail.
• A knack for creative and strategic thinking.
• Demonstrated prowess in problem-solving and research.
• Results-oriented mentality, coupled with an urgency to resolve issues and see projects through to completion.
• The ability to smoothly collaborate with various departments and work styles, coupled with a keen interest in effectively presenting and sharing information across teams.
• A talent for multi-tasking in a fast-paced, high-performance team environment.
• Strong data entry and organizational skills.

Expected Pay Range: $20 to 29 an hour.

Additional compensation: Hourly pay is one part of total compensation which includes bonuses, equity awards as applicable, and benefits. An employee is eligible to participate in Fisker’s equity program, subject to the rules governing such programs.

Benefits: Fisker provides comprehensive medical, prescription, dental, vision, and disability insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Fisker covers most of the premiums for employees.

The pay offered may vary depending on multiple inidualized factors including market location, job-related knowledge, education/training, certifications, key skills, experience, internal peer equity as well as business considerations. Fisker reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above.

Fisker Inc. is an Equal Opportunity Employer; employment at Fisker Inc. is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

#LI-Remote

#LI-LS1

Executive Assistant

Engineering

Remote, United States

Job ID: R00649

Description

Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favorite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organizations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organization. With Confluent, organizations can create a central nervous system to innovate and win in a digital-first world.

We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having erse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.

About the Role:

We have an exciting opportunity for an experienced Executive Assistant supporting two Directors in Engineering. You will make impactful contributions to projects that drive business priorities and strengthen team collaboration, keep teams and meetings organized and running smoothly, and support the leadership team.

What You Will Do:

• Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables
• Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met
• Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings
• Manage and track complex and active external meetings, including follow-ups, contact info, action items
• Synthesize verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up
• Collect and prepare information and background materials for use in discussions/meetings
• Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions
• Assist with event planning and logistics coordination for team meetings, all-hands meetings, town halls, etc
• Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)
• Prioritize people and situations in need of immediate attention and response to inquiries
• Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler
• Maintain organizational charts and email distribution lists
• Manage expense report coordination and submission

What You Will Bring:

• Bachelor’s degree
• Minimum 5+ years of experience as an executive assistant, specifically looking for people with a background in engineering
• Exceptional interpersonal skills to be able to influentially drive alignment among sakeholders while ensuring execution accountability across teams
• Comfortable working with all US-based time zones, and international time zones as needed
• Action-oriented with a can do attitude willing to do what it takes to get the job done on time and on target
• Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project
• Are a “natural planner” who can accurately scope out the complexity of projects and tasks, plan “3-steps ahead” and take pride in the organization
• Enjoy anticipating the needs of the team and solving complex administrative and operational issues before they arise
• Enjoy solving puzzles and working on problems of erse scope where both analysis of data and judgment is required
• Communicate effectively using multiple modalities including verbal, written, and presentations in a variety of settings including one-on-one, small and large groups, in-person and online
• Knowledgeable about how engineering organizations work and how to get things done through both formal channels and an informal network
• Comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results
• Keen to learn and do more and believe that no task is too small

Come As You Are

At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more erse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.

At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $94,300 – $108,500, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE.

Click HERE to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.

#LI-Remote

Executive Associate

United States, PIH-US New York, United States Remote, United States

Apply

Description

About PIH-US:

Partners In Health United States (PIH-US) is the U.S. arm of Partners In Health, a nonprofit, social justice organization. We envision a future in which health is a human right, not a privilege in the United States. We seek the transformation of health and social systems so that structures of oppression no longer determine the quality or length of a person’s life.

PIH-US accompanies visionary public health and community partners working to build strong, integrated, community-led health systems across the U.S. PIH-US currently supports local health departments, health providers, elected officials, and community leaders to define clear health and racial equity agendas, and provides technical advising and operational support to deliver on those commitments. Our current focus communities include: Montgomery, Alabama; Chicago, Illinois; Immokalee, Florida; Newark, New Jersey; New Bedford, Massachusetts; North Carolina; and Pima County, Arizona. We capture learnings from across this network to mobilize resources, advance policy change, and lay the groundwork for stronger community health systems nationally.

Position Overview:

The Executive Associate will work in close partnership with the PIH-US Executive Director (ED) and other members of the PIH-US leadership team to execute organizational priorities. The inidual is responsible for providing priority management and oversight of the daily functions of the Executive Director, providing strategic thought partnership, administrative and financial management and strategic support to the ED and leading internal communications and other special projects.

The Executive Associate must exhibit strong judgement, diplomacy, discretion, as well as superb administrative and organizational skills as this inidual will represent the ED and the organization with a erse range of people internally and externally. This role presents an opportunity to work collaboratively across a erse range of people within and outside of the organization and to develop skills in service of building a new program dedicated to advancing health justice in the United States.

Responsibilities:

Strategic support and internal communications (40%)

• Serve as a thought partner to the ED in continually improving daily functions and advancing organizational priorities
• Conduct research, perform benchmarking, analyze data, and make recommendations on advancing PIH-US strategy
• Prepare communications on behalf of the ED and ensure that all materials, presentations, and correspondences of the ED reflect priorities, personal and organizational voice, and key messaging points
• Conduct research and support preparation for external meetings, including tailoring briefs and presentations for erse audiences, and develop and organize talking points and overarching messaging for ED speaking engagements
• Support dissemination of decisions made by ED and leadership team and facilitate implementation of those decisions with appropriate stakeholders across the team
• Manage and continually improve knowledge management within PIH-US; support PIH-US team members in navigating internal resources, knowledge and project management platforms
• Maintain a deep understanding of organizational strategy and priorities and cultivate the ability to communicate them to staff, partners, and stakeholders

Priority and project management (25%)

• Support the ED to maintain strategic focus and operational efficiency, optimize their time based on those priorities given competing requests and demands
• Provide administrative support to the ED, including calendar and task management, meeting coordination and facilitation
• Triage high-level and/or confidential information as needed using inidual discretion and judgment; act as an initial point of contact for the ED
• Lead ongoing coordination of PIH-US all-team, leadership team and cross-site management meetings, including agenda development, meeting minutes, tracking action items and follow-up communication
• Manage travel priorities and logistics for the ED, including accompaniment as needed for high-priority trips and meetings
• Lead programmatic and operational planning for annual PIH-US all-team and leadership team retreats
• Collaborate with PIH-US HR Director to thoughtfully welcome and efficiently onboard new team members and regularly update onboarding materials
• Steward relationships across the organization with tact and diplomacy and use creative problem-solving techniques

Financial and operations management for leadership team (25%)

• Propose the creation of new systems and processes to streamline operations
• Lead financial management for the ED, including reimbursements, receipt management and collection, drafting and submission of corporate credit card statements, invoice management, and approval management
• Collaborate with Director of Finance & Administration to track PIH-US contracting and legal reviews, and ensure timely follow up and communication with consultants and other key vendors
• Support Director of Finance & Administration to ensure timely review and processing of all staff reimbursements and contractor payments

Special projects (10%)

• Manage planning of select strategic initiatives and serve as contributor for tasks or deliverables under ED purview/scope of work
• Oversee select large or cross-functional, team-wide projects or initiatives; bring together important stakeholders and help drive decisions
• Ensure deadlines and milestones are met on target with internal and external stakeholders
• Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, providing succinct background information when needed

Qualifications:

• 3-5 years of experience working in fast-paced and dynamic work environment requiring administrative and organizational skills
• Bachelor’s degree or in collaborating across stakeholders, managing competing priorities and meeting deadlines required
• Ability to work independently and take initiative; must be a quick learner, able to manage multiple priorities, meet deadlines, and easily adapt to changing circumstances in a time-sensitive environment
• Superior organizational skills and attention to detail and quality
• Excellent writing and copy-editing skills;
• Ability to effectively work on a team in a complex, fast-paced environment
• Computer skills in word processing, database and spreadsheet programs; proficiency in Microsoft Office applications, particularly PowerPoint
• Exemplary interpersonal skills; ability to collaborate effectively with culturally erse staff across U.S. Coordination Site departments and care delivery and university sites.
• Interest in social justice strongly desirable
• Ability to handle confidential and sensitive information; ability to use sound judgement and strategic thinking in ambiguous contexts with limited information
• Ability to create team and organizational systems to solve recurring problems
• Commitment to mastering a comprehensive understanding of the goals and objectives of PIH-US

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Order Fulfillment Coordinator

REMOTE

time type

Full time

The order fulfillment coordinator will strategize and oversee activities related to pre and post order booking process for SnapNrack. Including, providing exceptional customer service by responding promptly to customer’s inquiries and concerns. Support missed shipments and wrongly shipped materials. Effective management of customer relationship inventory database including a complete understanding of the customer’s logistical/supply chain requirements, preferred communication method and resolution of issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supporting SNR’s order management duties, between the sales team and installers/distributors
• Provide updates on all PO shipments, tracking and delivery estimates
• Confirming with warehouse and SRM warehousing/distribution that the correct order was shipped in correct quantities
• Quality checking in person and digitally every shipment
• Serves as an escalation point for Sales, Customer Service, Warehouse, Transportation and Supply Chain teams to help drive an outstanding customer experience
• Performs Quality Assurance (QA) testing of Customer Service team to ensure processes are followed for business compliance and provide recommendations to resolve discrepancies
• Provides manager support by monitoring all Customer Service queues to ensure customer SLA’s are being met
• Assists Specialists and Associates with backlog as needed and completes special projects outside of day to day
• Serves as the focal point for special pilots, projects or initiatives where order management expertise is required
• Liaising with vendors to ensure timely delivery of goods.
• Examining issues or orders for inconsistencies, such as mischarges.
• Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems.
• Performing clerical duties, and maintaining accurate records and files of activities.
• Following established guidelines, instructions, policies, and procedures.

REQUIREMENTS (EDUCATION, EXPERIENCE, CERTIFICATIONS, AND OTHER SKILLS)

• High school diploma, GED, or suitable equivalent.
• 5+ years of work experience in a similar role.
• Proficient understanding of materials and services procurement.
• Excellent computer skills.
• Proficient with Microsoft Office Word and Excel.
• Outstanding communication skills, both verbal and written.
• Proficient people skills.
• Demonstrated analytical, problem-solving, organizational and time-management skills.
• Ability to comply with company policies and procedures.

Starting salary/wage for this opportunity:

$66,661.00 to $83,353.00

Other rewards may include annual bonus eligibility, which is based on company and inidual performance, short and long term incentives, and program-specific awards. Sunrun provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions.

Virtual Paralegal Assistant

FREELANCE | BACK OFFICE BETTIES |

REMOTE JOB

Job Information

Title Virtual Assistant

Industry Legal

Work Experience 1-3 years

Salary $20 per hour

Job Description

This is a remote position.

This is a 1099 position. You will NOT be W2.

You must reside in the United States to apply.

We are on the search for a strong communicating, tech savvy, multi-tasking, self-starting wizard who is service-oriented to fill the position of Virtual Paralegal. Our ideal candidate will thrive working from home, have a high attention to detail, be extremely organized, learn new systems quickly, and have exceptional time management. If this sounds like you, keep on reading!

We are a boutique Virtual Paralegal Service for law firms in the United States and Canada. We’re excited to offer this service to our clients, and to go above and beyond for them, providing an exceptional level of professionalism and customer service. Our Virtual Paralegals will be assigned to specific clients desiring our virtual assistant service, and the Virtual Paralegal will be their right-hand man or lady!

Some clients are looking for minimal hours per week and some are looking for a full-time Virtual Paralegal. You could have one client or multiple, depending on your availability. This is an incredible flex-schedule opportunity, and it’s the perfect career for an administrative rock star! Paralegal or legal experience is required.

What does a day in the life of virtual assistant look like? Well, in short, never the same! As a Virtual Paralegal, you wear many different hats which makes everyday new and exciting!

Some responsibilities include:

• Email and calendar management
• Client management
• Document management
• Intake coordinator
• Billing support
• Research & introductions with referral partners
• Tech support tickets
• Running Chatbot
• Personal assistant (scheduling appointments, coordinating travel arrangements, etc.)

Core Values:

• Do the right thing, even when it’s hard: Never take a shortcut, because it’s more convenient for you. Take the long road when it’s best for the client, the team, or the company. Act with integrity, especially when no one is looking. Do whatever it takes to turnaround a bad situation.
• Figure it out and get it done: Ideas deserve praise, execution is worthy of worship. Exhaust all resources. Identify. Research.
• Be a goal digger: Achieve the extraordinary. Bring your A-game. Exceed expectations.
• Focus on the good of the whole: It’s not about who is right; it’s about what is right. Community (teamwork + clients) before self. Teamwork makes all of our dreams work.
• Own the outcome, no excuses: If you want something, be proactive and go after it. Ask “How do I get there?” instead of complaining about being there. Foster a culture of candor and accountability.
• ABC, Always Be Curious: Have a thirst for learning. Practice a growth mindset. Continuously explore new and better ways.

Requirements

• You MUST complete our survey.
• This is a 1099 position. You will NOT be W2. You must reside in the United States to apply.
• Bilingual preferred, but not required (English & Spanish)
• Paralegal or legal experience is required
• Availability during regular business hours
• Customer service experience required
• 2-years of administrative experience required
• It is your responsibility to obtain your own computer and equipment.
• Exceptional language skills – verbal and written
• Quiet home office space available if calls to clients are requested
• Internet speeds of 75+ MBPS (visit Fast.com to check. CenturyLink is a banned ISP due to the unreliability of their network)
• A wired Ethernet connection. Wifi is a security risk and can also cause a spotty connection.

Benefits

Get ready, this is the best part….

• No work on the weekends. We are only open Monday through Friday.
• Work from home – ALWAYS!
• You make your own schedule!
• You decide if the clients are a great fit for YOU!
• Decide your own availability! We hire part-time and full-time Virtual Paralegals
• Paid training
• Bonusly: A peer-to-peer recognition software to cash in points for gift cards and prizes
• Virtual Team Gatherings: We gather either monthly or bimonthly for a fun team event. Past examples include a taco cooking class, a virtual costume party with trivia and prizes and a tour of a farm in Australia.

Executive Assistant

Remote, US

Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globe’s growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.

Ginkgo Bioworks is a publicly traded (NYSE: $DNA), high-growth biotechnology company based in Boston’s Seaport District, that is redesigning the living world to solve some of the globe’s growing challenges in health, energy, food, material, and more. Our mission to “make biology easier to engineer” is poised to disrupt multiple industries by leveraging our innovative data, automation, and scale capabilities in biological engineering.

Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.

The Concentric team is looking for an Executive Assistant to work in our fast paced, exciting environment supporting our General Manager. We need someone who is well seasoned, dynamic, with extensive knowledge and experience working with high level executives who have complex scheduling needs. Ideally, this person has also managed a team, as they will be supporting several administrative assistants across the organization. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an ambiguous environment where they will need to manage multiple priorities. In addition, we are looking for someone who is passionate about what we do (regardless of background). We will often need this person to greet / represent the Concentric team to high level government officials or executives at our headquarters in Boston.

Responsibilities

• Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
• Maintain the General Manager’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
• Anticipate executives’ needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
• Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.

Minimum Requirements

• High School Diploma with at least 15+ years of experience or Bachelor’s degree with 10+ years of experience
• Prior experience supporting C suite leveled employees

Preferred Capabilities and Experience

• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Prior experience managing direct reports
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.

To learn more about Ginkgo, visit www.ginkgobioworks.com/press/ or check out some curated press below:

• What is it really like to take your company public via a SPAC? One Boston biotech shares its journey (Fortune)
• Ginkgo Bioworks resizes the definition of going big in biotech, raising $2.5B in a record SPAC deal that weighs in with a whopping $15B-plus valuation (Endpoints News)
• Ginkgo Bioworks CEO on scaling up Covid-19 testing: ‘If we try, we can win’ (CNBC)
• Ginkgo raises $70 million to ramp up COVID-19 testing for employers, universities (Boston Globe)
• Ginkgo Bioworks Redirects Its Biotech Platform to Coronavirus (Wall Street Journal)
• Ginkgo Bioworks Provides Support on Process Optimization to Moderna for COVID-19 Response (PRNewswire)
• The Life Factory: Synthetic Organisms From This $1.4 Billion Startup Will Revolutionize Manufacturing (Forbes)
• Synthetic Bio Pioneer Ginkgo Raises $290 Million in New Funding (Bloomberg)
• Ginkgo Bioworks raises $350 million fund for biotech spinouts (Reuters)
• Can This Company Convince You to Love GMOs? (The Atlantic)

We also feel that it’s important to point out the obvious here – there’s a serious lack of ersity in our industry, and that needs to change. Our goal is to help drive that change. Ginkgo is deeply committed to ersity, equity, and inclusion in all of its practices, especially when it comes to growing our team. Our culture promotes inclusion and embraces how rewarding it is to work with people from all walks of life.

We’re developing a powerful biological engineering platform, so we must remain mindful of the many ways our technology can – and will – impact people around the world. We care about how our platform is used, and having a erse team to build it gives us the best chance that it’s something we’ll be proud of as it continues to grow. Therefore, it’s critical that we incorporate the erse voices and visions of all those who play a role in the future of biology.

It is the policy of Ginkgo Bioworks to provide equal employment opportunities to all employees, employment applicants, and EOE disability/vet.

Privacy Notice

I understand that I am applying for employment with Ginkgo Bioworks and am being asked to provide information in connection with my application. I further understand that Ginkgo gathers this information through a third-party service provider and that Ginkgo may also use other service providers to assist in the application process. Ginkgo may share my information with such third-party service providers in connection with my application and for the start of employment. Ginkgo will treat my information in accordance with Ginkgo’s Privacy Policy. By submitting this job application, I am acknowledging that I have reviewed and agree to Ginkgo’s Privacy Policy as well as the privacy policies of the third-party service providers used by Ginkgo’s associated with the application process.

Administrative Assistant

Remote

We’re looking for an Administrative Assistant to our CTO. This role is perfect for a motivated, organised and reliable candidate. This role will help with administrative tasks such as booking travel, submitting expenses, calendar management etc. This role may also be required to support the wider Ahrefs business with other administrative tasks.

The ideal candidate should be a strong communicator with a good eye for detail, they should be a self-starter, comfortable working independently and autonomously without the need for close supervision.

What the job entails

• Support the CTO with administrative duties including but not limited to:
  • Company document management – POC for all U.S related company paperwork, working with relevant internal and external partners on legal documentation, obtaining signatures (new hires, vendors etc.)
  • Expense submissions
  • Travel booking and coordination
  • Calendar management
  • Billing and invoicing – Process invoices and work with accounting on various payments ensuring prompt payment and correct information is provided
• Building strong relationships and trust with internal and external stakeholders
• Operating independently – understanding the needs of the CTO and being
• Supporting wider company administrative tasks as and when required including but not limited to:
  • Administration and booking of team events, accommodation, activities, logistics etc.
  • Helping to coordinate tech conference attendance – from sponsorship packages through to handout material provisioning.
  • Supporting wider company administration outside of tech teams such as Legal, Accounting, Recruiting, Marketing etc.

The skills you need

• Excellent Organisational skills
• Strong written and verbal communication skills
• Excellent attention to detail
• A self-starter being able to work independently without the need for close supervision
• Familiarity with G-Suite (Google drive, Gmail, Google Calendar) in a professional setting
• Experience working with remote and distributed teams
• Familiarity with Slack would advantageous
• Experience supporting leaders in a fast-paced technical environment would be advantageous
• A proactive and efficient approach to tasks and solving problems
• Discretion is required in this role as it manages sensitive information

Ahrefs does not engage with agencies or third party recruitment solutions for the roles we hire for. If at any point we need help, we’ll let you know!

Executive Assistant to Director of Pediatrics

US – Remote (Any location)

US – MD, Bethesda

time type

Full time

What You Will Do:

We are currently searching for an Executive Assistant (EA) to the Chief of Data Analytics for the All of Us Research Program will work closely with the Chief providing expert administrative support. The EA will support the Chief in performing all the duties of this new Office, success of which requires expert coordination across all current Divisions and Offices of the Program. The EA will also support the Chief in the coordination of hiring and engagement activities, coordination of meetings and events, and travel coordination. candidate. This is a full time, remote opportunity at the Bethesda, MD office.

• Assist Director with onboarding new Branch staff (reviewing certs and resumes, identifying candidates, setting up interviews, capturing feedback from interviews, prepare onboarding paperwork).
• Manage, monitor and track electronic correspondence directed to principal; prepare draft replies to regular and electronic correspondence.
• Maintain a list of Action Items for the Director and future staff, and track their progress/completion.
• Coordinate Director and future staff travel, including itinerary development, delivery of briefings and related materials; generate and prepare required documents prior to and following travel.
• Update and maintain calendar for Director of Pediatrics and future Branch staff members.
• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
• Make recommendations to resolve problems that arise.
• Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.
• Provide high-level administrative task support within the Branch.
• Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.
• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.
• Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization’s strategic plans.
• Review incoming correspondence and documents requiring approval.
• Assist with documentation for various awards (SLRP, special act, director’s service excellence, etc).
• Schedule and maintain tracking system for all activities.
• Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
• Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
• Review and summarize the content of incoming materials, specially gathered information, or meetings.
• Coordinate the new information with background office sources; draw attention to important parts or conflicts.
• Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.
• Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.
• Conduct computerized searches of library references, scientific publications and other databases; extract and consolidate pertinent information.
• Organize scientific articles and materials.
• Plan and complete various special projects.
• Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.
• Provide editorial and logistical assistance to staff on managing special projects/activities.
• Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.
• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.
• Develop briefing papers, speeches and remarks, talking points, data visualization tools and background materials for internal staff meetings and external engagement events.
• Work with Division and Branch staff on the planning of events, workshops and team conferences; develop the agenda; organize panel members and speakers; coordinate logistics.
• Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.
• Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.
• Establish and prioritize meetings appointment priorities, or reschedule or refuse appointments or invitations.
• Contact participants and notify them of topics to be discussed.
• Schedule room and audio visual reservations.
• Prepare agendas, handouts and background materials.
• Work with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.).
• After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.
• Attend and participate in staff meetings.
• Develop, maintain and update spreadsheets for personnel, budget and travel actions.
• Develop and manage databases as needed to track protocol metadata and quality control checks.
• Develop and/or complete forms and prepare for staff’s signatures.

#SOAR

What You Will Need:

• Associate’s Degree
• At least 5 years of experience
• Executive level support
• Scheduling
• Calendaring
• Meeting coordination

What Would Be Nice To Have:

• Preferred, Certified Administrative Professional
• Associate’s Degree in Business Management and Administration or related field
• Expense reconciliation, project management/planning, timekeeping, fellowship program management
• Project management, website content management
• Meeting Minutes/summary reports
• Outreach Activities
• Travel planning
• Data analysis
• NIH experience Preferred
• Strong Communication Skills

The annual salary range for this position is $60,600.00-$91,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a erse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

Title: Executive Assistant

Location: Remote – USA

About the Role

The Executive Assistant (EA) is a meaningful and highly visible position supporting multiple executives. You will support three VPs on Go To Market team. As an EA, you will handle details in a fast-paced organization and function efficiently and effectively while maintaining integrity. The ideal candidate is proactive, smart, and resourceful with keen attention to detail and organizational skills. You will have a proven track record to independently manage multiple tasks and projects which have competing priorities and deadlines. You can adapt and work with Executives with different personalities and working styles. Organizing and maintaining administrative processes, calendaring, and scheduling are crucial to this position. The EA in this role will need to have a positive service attitude, eager to help others but also know when to set boundaries. You will be an excellent team player who collaborates well with colleagues at all levels.

What you will do

Provide complete pro-active administrative support including, but not limited to:

• Respond to internal and external requests for information and/or assistance
• Calendaring – manage internal and external meeting requests in an efficient and timely manner
• Event planning – help teams plan virtual and in-person meetings
• Compile/submit expense reports
• Point of contact between the executives and internal/external colleagues
• Make travel arrangements
• Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants

Must haves

• Ability to work independently as well as part of a team
• Excellent time management skills
• Excellent communication skills, both written and oral
• High attention to detail and follow through; must be resourceful, proactive, and flexible
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Able to learn quickly and use/navigate several company applications and databases
• Experience working in a fast pace environment
• Flexible and adaptable to a constant changing workload
• Proficient in Google Suite
• Possesses a high level of personal integrity and uses discretion to maintain confidentiality
• Thrives in an unstructured environment with minimal direction

#LI-ML2

Administrative Assistant

(Remote)

US-Remote

2023-12723

# of Openings: 1

General & Administrative

Summary

Our Administrative Assistants are essential to the success and efficiency of our company. They support the needs of our leadership and their respective teams, while also functioning as a dynamic member of the Executive Administrative team.

We’re in need of a dependable and motivated inidual who’s ready to hit the ground running. As an Administrative Assistant, you’ll tackle multiple tasks, projects, and day-to-day priorities in a fast-paced work environment.

The ideal candidate has impeccable organizational skills, is a creative problem-solver, and adapts well to change and feedback.

We’d love to have you apply, even if you don’t feel you meet every single requirement in this posting. At Yelp, we’re looking for great people, not just those who simply check off all the boxes. This is a full-time remote role based in the United States.

What you’ll do:

• You will efficiently assist with scheduling with strong attention to accuracy and details, including coordinating complex calendars across multiple time zones
• You will provide calendar support for Directors as needed and be proficient in Google Calendar, including calendar overhauls and continuous scheduling needs
• You will provide support on expense reports
• You will be responsible for preparing materials (slideshows, newsletters, and other items) for weekly departmental meetings
• You will support internal events involving catering, team offsites, happy hours, and company-wide meetings
• You will collaborate with other members of the EA team for quick turnaround of requests
• You will support responses to queries from Software Engineers and Engineering Managers via email and Slack
• You will assist in coordinating multi-day planning workshops

What it takes to succeed:

• You hold 2+ years of administrative assistant or similar experience
• Bachelor’s degree preferred, highschool diploma or GED required
• You maintain a sense of urgency with quick response time
• You have extremely high attention to detail
• You possess a working knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail) and Slack
• You have the ability to adapt and think quickly to changing schedules, to balance multiple issues in a fast-paced environment
• You have discretion and sensitivity with confidential information
• You have a client service orientation — you strive to provide the best service possible as an inidual contributor and team player

What you’ll get:

• Effective your first day: Full medical, vision, and dental (100% paid employee only coverage)
• 15 days PTO (accrual begins on date of hire and increases with 2+ years of tenure thereafter), 12 paid holidays, plus one floating holiday
• Up to 14 weeks of parental leave
• Monthly wellness subsidy
• Work from home reimbursement
• Flexible spending account
• 401(k) retirement savings plan
• Employee stock purchase plan
• Compensation range for this position is $46,000-$78,000 annually. You may also be offered a bonus and benefits.

Closing

At Yelp, we believe that ersity is an expression of all the unique characteristics that make us human: race, age, sexual orientation, gender identity, religion, disability, and education — and those are just a few. We recognize that erse backgrounds and perspectives strengthen our teams and our product. The foundation of our ersity efforts are closely tied to our core values, which include “Playing Well With Others” and “Authenticity.”

We’re proud to be an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.

Actual salary offered may vary based on multiple factors, including but not limited to, an inidual’s location and experience.

We will consider for employment qualified candidates with arrest and conviction records, consistent with applicable law (including, for example, the San Francisco Fair Chance Ordinance for roles based in San Francisco).

We are committed to providing reasonable accommodations for iniduals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or 415-969-8488.

Note: Yelp does not accept agency resumes. Please do not forward resumes to any recruiting alias or employee. Yelp is not responsible for any fees related to unsolicited resumes.

US Recruiting and Applicant Privacy Notice

#LI-Remote

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005090

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good. For more information about Rasmussen University, please visit www.rasmussen.edu.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Executive Assistant

at MNTN (View all jobs)

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Administrative Assistant

LocationUS

Job ID

2023-3039

Category

Administrative

Type

Salaried Full Time Employee

About Us

DLH delivers improved health and national security readiness solutions for federal programs through science research and development, systems engineering and integration, and digital transformation. Our experts in public health, performance evaluation, and health operations solve the complex problems faced by civilian and military customers alike by leveraging advanced tools – including digital transformation, artificial intelligence, data analytics, cloud enablement, modeling, and simulation, and more. With over 3,200 employees dedicated to the idea that “Your Mission is Our Passion,” DLH brings a unique combination of government sector experience, proven methodology, and unwavering commitment to innovation to improve the lives of millions.

Overview

This position is currently 100% remote; must be local to the Washington D.C. Metropolitan area; however there may be a potential future requirement of 1 day per week in the office.

Responsibilities

• Provide executive administrative support to DLH’s Defense Health Agency (DHA) client. Support includes the following activities:
• Update and maintain the Program Manager’s calendar, informing him/her of conflicts and obtaining his/her guidance on specific meetings to accept or decline.
• Arrange official government travel (orders, itineraries, reservations, training requests).
• Aggregate data and maintain key project files in a centralized electronic file repository, e.g. SharePoint. Build rollup reports as requested. Edit and update documents.
• Establish meetings, conference calls, and events as required; to include MS Teams. Reserve conference rooms as needed.
• Provide status updates on open action items. Assist with tracking deliverables and taskers.
• Other duties as assigned.

Qualifications

• High School degree and 4-5 years of administrative experience
• Working knowledge of DHA administrative and operating policies and procedures preferred.
• Proficiency in Microsoft Office Suite, including MS Outlook.
• Ability to use Defense Travel System (DTS).
• Ability to work well with a team, executing tasks in a timely and accurate manner.
• Ability to take initiative and work independently.
• Excellent communication and organizational skills.

Basic Compensation: $42,000 – $53,000

The salary offered within this range will be based on the selected candidates’ skills, experience, education, market data, and internal parity. DLH may offer other rewards that may include performance incentives and program-specific awards. An applicant’s salary history will not be used to determine compensation.

#LI-REMOTE

Benefits

DLH Corp offers our employees an excellent benefits package including – Personal Time Off (PTO), medical, dental, vision, supplemental life with AD&D, short and long-term disability, flexible spending accounts, parental leave, legal services and more. We want our employees to save for their future, therefore we offer a 401(k) Retirement Plan, which includes a matching component. DLH is dedicated to your career development, providing training to help drive success, with access to our best-in-class e-Learning suite for formal and informal learning, professional and technical certification preparation, and education assistance at accredited institutions.

EEO

DLH Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Title: Human Resources Assistant

Location: United States

Stanford University is seeking a 6-month fixed term, part-time (50% FTE) Human Resources Assistant (Administrative Associate 2) to provide administrative support for our erse population of employees in the Department of Medicine. We are seeking an inidual who values a high level of customer service, has exceptional attention to detail, sound judgment, and is eager to continuously learn. The Department of Medicine Human Resources (HR) team oversees day-to-day HR services for over approximately 1800 employees in 16 isions and a central operations unit. We are the first line of contact for employees, supervisors, and leadership within our department. The Human Resources Assistant will work under general supervision to support our dynamic team.

The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.

Duties include:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures (e.g. new employee onboarding, unpaid student intern program)
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as offer letters and change memos
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training (e.g. HIPAA, harassment prevention)
• Perform human resources transactional support (e.g. timecard approval and adjustments, basic HR web forms, I-9 processing, HR reporting)
• Maintain digital personnel files
• Post and update job requisitions in Applicant Tracking System

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Knowledgeable of human resources laws
• Strong Microsoft Word and Excel skills
• Experience using PeopleSoft HRIS
• Experience using Smartsheet
• Experience working in a college or university setting
• Demonstrated success working in a fast-paced environment
• Bachelor‘s degree

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing routine tasks
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks
• Frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $44,000 to $77,000 per annum. The actual pay will be pro-rated based on the 50% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

EXECUTIVE ASSISTANT

(View all jobs)

Arlington, VA (Hybrid)

About GreyNoise

GreyNoise isn’t your typical Threat Intelligence company. Our vision is to create a more costly and frustrating world for cyber attackers by reporting their actions and origins at machine speed, enabling the security community to know more about attackers than they know about themselves.

Through our global honeypot network, we are often the first to see exploitation for new vulnerabilities, and share it with the security community and our customers. We don’t put our product behind a paywall that you have to jump through five calls and demos just to see – in fact, we are committed to providing the security community a free version of our product to explore. And we have an awesome team of cybersecurity experts who believe in our mission, working with each other closely to execute together.

At GreyNoise, we value:

• Curiosity
• Agency
• A passion for defending against the adversary
• Diversity in thinking and spirited collaboration
• A drive to get things done in creative ways

All positions are fully remote within the US, with optional office attendance at our DC area headquarters, unless otherwise specified. Applicants must have US work authorization.

The Role

The ideal candidate will be highly organized, have excellent communication skills, and be able to adjust priorities in a fast-paced, startup environment. Experience supporting C-Suite executives is required.

What You Will Do

• Provide advanced administrative support including screening mail and calls, scheduling appointments, maintaining the calendar, and coordinating internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Coordinate all logistics for domestic and international travel, including last-minute changes
• Anticipate and prepare materials needed by the CEO for conferences, appointments, meetings, calls, etc.
• May assist in the preparation of reports as required by contacting various company personnel at all levels to collect, compile, and analyze complex information
• Able to manage highly sensitive, confidential information with complete discretion
• Rely on experience and judgment to plan and accomplish goals
• Within established guidelines, make independent decisions regarding planning, organizing, and scheduling work
• Deliver exceptional service to all internal and external clients
• Additional duties as assigned
• Opportunity to travel with the CEO when requested

What You Will Bring

• Must have 4+ years of C-suite administrative support experience
• Must have startup experience
• Must be driven, tenacious, and excited about the role with a go-getter attitude
• Must have impeccable communication and organizational skills
• Strong relationship management skills, able to build a personal network throughout the company as a trusted team member
• Able to collaborate and interact with other executives and team members with professionalism and integrity
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; organized and detail-oriented with excellent follow through
• Able to juggle multiple schedules and projects at once
• Must be proactive and assertive in completing daily tasks
• Must take full ownership over responsibilities

Benefits

Equity in a high-growth, Series-A startup

100% covered health, dental, vision, and life plans for all employees

6 Competitive 401k employer match of 6%. This will be 100% matched and vested from day 1

Unlimited paid time off. To encourage time off from work and ensure overall employee health and wellness, GreyNoise strongly recommends each employee to take at least 120 hours of PTO (3 weeks) annually, including at least five consecutive business days

Remote-first culture. While we are headquartered in the Washington DC area, we have a distributed workforce — with the majority of our team working remotely from across the country

Equipment budget. Every new employee gets $3,000 to spend on equipment, so you can pick whatever works best for you

Paid family leave for all employees. We offer 4 months of paid leave (birth or adoption), plus 2 months of optional unpaid leave, so new parents have time to adjust to the new life (and work) schedule

Learning & development budget. All employees receive an annual $1,500 towards professional development related to their job function. The stipend can be applied to tuition, books, conferences, and more

Company offsites and monthly local hangouts to encourage team bonding

GreyNoise Culture

The hallmark of any great company is a palpable and viscous culture. The most important pillars of our culture are:

• Be transparent, honest, and objective. This is what it means to be clinical
• Empathize with customers, partners, and each other
• Learn from mistakes and share the knowledge
• The way feedback is delivered to one another matters as much as the feedback itself
• Good work-life balance is the key to sustained productivity
• The measure of a team member’s effectiveness is how well the rest of the team operates in their unexpected absence
• No such thing as a million dollar idea, only million dollar execution
• Out-innovate our previous selves

Check out our (work-in-progress) longform culture document.

Explainability

Any security product that is a black box that asks you to blindly trust it should raise red flags – we believe the same is true of your place of work. We obviously think GreyNoise is doing something unique, but don’t take our word for it – ask any of our 70+ enterprise customers, investors, thousands of happy users, or dozens of journalists who have cited GreyNoise over the past few years.

Why You Should Work at GreyNoise

• You enjoy identifying and solving hard problems
• You are comfortable taking an idea from concept to customer
• You are open to both explaining your stance and questioning others in a clinical, open-minded, and respectful manner
• You want to directly impact users
• You want to grow beyond your current skill set

Executive Assistant

ANYWHERE 

EXECUTIVE ADMIN

REMOTE – FULL TIME

About Us

At The/Studio, our vision is to empower iniduals, regardless of their expertise, to unleash their creativity and bring their unique ideas to life through the production of custom products. We are committed to delivering top-quality customized products that not only exceed expectations but also provide a seamless and awe-inspiring experience via our exceptional team and AI-integrated systems. By shouldering the manufacturing burdens, we liberate our customers to focus on their true passions, driving them towards remarkable success and fulfillment. Together, we turn dreams into tangible realities and shape a world where creativity knows no bounds.

Our headquarters are in Los Angeles, California, but we are a truly global company with team-members across the U.S., Europe, South America, Africa, and Asia/Pacific. We have gone to a fully remote working platform so that we can attract the world’s best talent.

All roles at The/Studio are 100% remote from anywhere in the world, as long as you have all your tools, and a fast, stable internet connection!

The Role

We are looking for a kick-ass Executive Assistant with experience in the fashion industry, who will support our CEO in a fast-paced environment. This role has a lot of potential for growth as apart from usual administrative and operational duties, the Executive Assistant will have the opportunity to lead ad hoc projects, particularly within the fashion industry.

Our ideal candidate is someone who is a self-starter who can pivot quickly and is not afraid to roll up their sleeves. Additionally, we’re looking for someone with proven experience in supporting executives in a startup environment and someone who is passionate about The/Studio’s mission, possesses a relentless curiosity and excels at converting ideas into action.

What You’ll Do:

• • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc.
  • Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance
  • Communicates status updates on regular frequency to stakeholders as required
  • Maintains customer confidence and protects operations by keeping information confidential
  • Prepares reports by collecting and analyzing information
  • Works collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time
  • Responsible to maintaining accurate and relevant workflow procedures

What We’re Looking For:

• • Experience in fashion and business administration/options capacity required supporting a C-level role.
  • Bachelor’s degree (MBA preferred)
  • Proven ability to manage multiple tasks, projects, resources and dependencies in a fast-paced environment.
  • Maturity to handle confidential and/or sensitive information
  • Willingness to learn and share knowledge and experience across regional and organizational boundaries
  • Open mindset and flexibility towards change, unforeseen circumstances and engagement for continuous improvement
  • Excellent written and verbal communication skills
  • Excellent teamwork skills
  • Remote-ready: owns a desktop/laptop with at least 8GB of RAM, noise-canceling headset, and a stable internet connection with at least 20mbps speed, with a quiet space to take calls

The/Studio’s Company Values

Intellectually curious – possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to get to the bottom of things’ if they see something not quite right

Self-motivated with a meaningful reason to deliver excellence

Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team

Radical candor – Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable

Operates with a level of urgency – values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment

Natural customer centricity – has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them

Results-driven – focuses on achieving and exceeding measurable objectives

Our Typical Hiring Process

Submit an application. IMPORTANT: Please submit your resume/CV in English

Initial Chat with Global Recruiter

Hiring Manager Interview

Assessment/Case Study – if applicable

Final Interview

Note that every role is different, so the process may vary depending on the requirements of the role. Regardless of the result, we always inform candidates via email.

At The/Studio, we know that our Company’s strength lies in the ersity of our team. The/Studio is an Equal Opportunity Employer and we welcome applicants from all backgrounds. Our policy is to provide equal opportunities for all applicants and iniduals regardless of protected characteristics. We prioritize and maintain a fair, inclusive and equitable workplace free from discrimination, harassment, and retaliation.

Executive Assistant (Part-time)

Location: US National

CONTRACT/ REMOTE

At Terraform Labs, we envision a multi-chain future – one in which decentralized blockchain economies can align incentives with one another by forming bilateral, mutually beneficial economic agreements, and launching a new chain takes mere minutes. Fueled by a passionate community and deep developer talent pool, the projects we create aim to enable the next generation of Web3 products and services.

Explore our projects:

Terra – an open-source, community-owned blockchain hosting a vibrant ecosystem of decentralized applications and cutting-edge developer tools

Alliance – an open-source Cosmos SDK module enabling the formation of bilateral, mutually-beneficial economic alliances between blockchains

Station – an interchain wallet simplifying the often complex, cumbersome process of interacting with multiple blockchain networks

Warp Protocol – a decentralized, on-chain event handler allowing users and protocols to queue transactions to be executed in the future when pre-set conditions have been met

Enterprise Protocol – a no-code solution for DAO creation and management, empowering decentralized communities to coordinate and manage their DAOs on Terra simply and easily

We are seeking a dedicated and highly organized Part-Time Executive Assistant to support our dynamic CEO. The ideal candidate will be adept at multitasking, proactive in anticipating needs, and flexible with their working hours to accommodate the fast-paced and unpredictable nature of the role

Responsibilities

• Schedule Management: Organize and maintain the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring efficient time management.
• Communication Management: Screen incoming calls and correspondence, responding or redirecting as necessary.
• Document Preparation: Prepare reports, memos, letters, and other documents.
• Meeting Coordination: Coordinate and prepare for board meetings, staff meetings, and other internal/external meetings, including preparing materials and taking minutes.
• Travel Arrangements: Plan and coordinate the CEO’s travel, including flights, accommodations, and itineraries.
• Event Coordination: Assist in planning and coordinating company events and functions.
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality.
• Administrative Support: Perform miscellaneous tasks as required, including but not limited to office organization, data entry, and expense reports.

Requirements

• 5+ years Previous experience in an executive assistant role or similar is preferred.
• Bachelor’s degree or equivalent experience.
• Strong organizational and time management skills.
• Proficiency in Google Workspace, Notion, and other standard business software.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently.
• High attention to detail.
• Proactive approach to problem-solving.
• Flexibility to adjust working hours based on the CEO’s requirements.
• A proactive and anticipatory attitude.
• A high degree of professionalism and ability to handle sensitive information with discretion.
• This is a part-time position. While there will be standard working hours, the nature of the role means that flexibility is essential, and occasional evening or weekend work may be required.

At Terraform Labs, we believe in building a freer financial system – one decoupled from centralized constraints, easy to build on, and seamless to interact with. If you share our passion for decentralized finance, we invite you to join us on our journey to set money free.

Terraform Labs Is an Equal Opportunity Employer. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristics protected by local law or ordinance.

Title: Executive Assistant – Chief Operating Officer

Location: US National

Overview

Are you a Executive Assistant who would like to have a positive impact for millions of people? If so, we may have an opportunity for you!

TISTA associates enjoy above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Facilitate the scheduling of appointments, coordinate meetings, and reserve conference spaces for personnel
• Perform meeting setup, including agenda preparation, meeting notes, and action item tracking
• Respond promptly to new, recurring, rescheduling, or cancellation requests, scheduling them on the same day they’re received
• Prepare and maintain interoffice correspondence, ensuring accurate filing and updating of administrative files and on-line databases
• Manage the disposition of outdated materials and organize the transfer of files to inactive storage
• Create, maintain, and improve operating procedures, methods, standards, and policy memorandum related to administrative functions within the service
• Make recommendations for necessary adjustments to enhance the achievement of service goals and objectives
• Monitor and manage the service email inbox, taking appropriate actions on each message to ensure timely responses and task completion
• Edit, prepare, and review recurring and one-time reports, suspense items, date-sensitive actions, and correspondence required for the service’s functions
• Ensure that final documents are properly routed or mailed after obtaining all required concurrence and approvals
• Answer incoming calls, take messages, respond to routine inquiries, and direct calls to appropriate staff members
• Copy, bind, collate documents, and oversee distribution and mailing as needed
• Organize travel arrangements, including preparing travel requests, for the Service Chief and employees. Ensure compliance with relevant processes and finalize travel vouchers after necessary steps have been taken
• Maintain and update various organizational artifacts, such as Objective & Key Results (OKRs), organizational charts, telework agreements, and more

Qualifications

• Demonstrated problem-solving and critical thinking skills
• Outstanding organizational and time-management skills with the ability to work efficiently and flexibly in a fast-paced environment with minimal guidance
• Professional demeanor. Ability to address iniduals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations
• Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support
• Demonstrated ability to achieve high performance goals in a complex and fast-paced environment
• Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders (e.g., staff, team members, external partners)
• Highly resourceful team-player with the ability to also be extremely effective independently
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Must possess high ethical values and passion for excellence
• Expert level written and verbal communications; proficiency in grammar, spelling and proofreading
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Working knowledge of telephone systems and standard office equipment

Education:

• Bachelor‘s Degree Business, or related field and 10 Years’ experience
• Eight (8) years of additional relevant experience may be substituted for education (18 years total)

Clearance:

• MODERATE: Tier 2S (Standard MBI)

Location:

• 100% Remote, USA
• Monday – Friday (8:00 AM- 4:30 PM CST Time)

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan!

Title: Company Secretary

Location: Global

LEGAL & COMPLIANCE LEGAL

FULL-TIME ONSITE OR REMOTE

REMOTE

Binance is the leading global blockchain ecosystem and cryptocurrency infrastructure provider whose suite of financial products includes the world s largest digital-asset exchange.

Our mission is to accelerate cryptocurrency adoption and increase the freedom of money.

If you re looking for a fast-paced, mission-driven organization where opportunities to learn and excel are endless, then Binance is the place for you.

Responsibilities

• Entity incorporation for international jurisdictions.
• Entity maintenance: work closely with cross functional teams, e.g. finance, tax and HR to support the business.
• Work alongside in-house lawyers on share transfers and capital injection projects.
• Draft board documentation, e.g. board minutes, resolutions, POAs.
• Coordinate and prepare for board meetings, committee meetings and general meetings, annual reports, interim reports, circulars and announcements.
• Assist with filing of annual reports and other statutory filing based on the filing timelines and the local requirements of each jurisdiction.
• Budget forecast and cost control on external company secretarial/ law firm spends.
• Assist with execution and filing of documentation, including corporate documents and contracts.
• Assist with any ad hoc tasks assigned to him/her.

Requirements

• Only candidates with solid experience in entity incorporation need apply.
• At least 5-10 years of working experience in handling company secretary tasks.
• Experience in handling board changes for the related group companies.
• Experience in drafting board minutes, resolutions, capital injections, etc.
• A degree or formal education in economics, finance, law, management.
• Prior work experience in a fast-paced tech environment.

Working at Binance

Be a part of the world s leading blockchain ecosystem that continues to grow and offers excellent career development opportunities

Work alongside erse, world-class talent in an environment where learning and growth opportunities are endless

Tackle fast-paced, challenging and unique projects

Work in a truly global organization, with international teams and a flat organizational structure

Competitive salary and benefits

Balance life and work with flexible working hours and casual work attire

Learn more about how Binancians embody the organization s core values, creating a unified culture that enables collaboration, excellence, and growth.

Apply today to be a part of the Web3 revolution!

Binance is committed to being an equal opportunity employer. We believe that having a erse workforce is fundamental to our success.

By submitting a job application, you confirm that you have read and agree to our Candidate Privacy Notice.

Executive Assistant – Emerging Transportation Platforms – Remote US (Pacific Time Zone)

• Location: United States
• Job Description
• Job Family Internal Services
• Experience Level Experienced Professional
• Full Time / Part Time Full-time
• Remote vs Office Remote Only
• Contract Type Permanent

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That’s why we always put our people first. Our global, erse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

About Transportation as a Service (TaaS)

Transportation as a Service (TaaS) is redefining the fleet electrification market for private and public fleets, including autonomous driving fleets, transit bus agencies, and municipal and private commercial truck-&-van fleets. We are building the next level of Managed Services, taking complete ownership and control of the infrastructure and charging operation, the scheduling of the vehicles, the cloud platform, and the utility meter – in order to provide the highest availability and resilience in the market. In this way, we will accelerate the adoption of electric-powered fleets by optimizing the delivery of power and making refueling seamless and efficient. By taking control of the utility meter, and optimizing electricity rates and vehicle process flow, TaaS provides the lowest cost of electric fueling possible.

We are looking for an Executive Assistant to the Head of Emerging Transportation Platforms. This position will be based remotely within the US and will be required to work during business hours in the Pacific Time Zone.

You’ll make an impact by:

• Directly support the Head of Emerging Platforms
• Run a high-volume calendar across global time zones with diplomacy, discretion, and excellent judgment
• Manage an extremely multifaceted and constantly evolving calendar and schedule
• Act as a liaison in relaying and exchanging information with leadership, employees, and external partners
• Assemble and create all necessary materials and resources to ensure CEO is prepared for upcoming meetings, presentations, projects, and events
• Complete monthly expense reports and other administrative tasks
• Responsible for developing and implementing strategic and tactical communications plans to support the company’s business strategy.
• Develops, produces and reviews materials to support communication initiatives, including videos, case studies, newsletters and online content and actively seeks to measure and evaluate the effectiveness of such communication tools.
• Maintains confidentiality of all sensitive or proprietary information.

You’ll win us over by having the following qualifications:

Basic Qualifications:

• 5+ years experience of assisting Executives
• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
• Excellent written and verbal communication skills in English
• Quality focused and ability to pay attention to details
• Excellent organizational and time-management skills
• Ability to multitask
• Excellent interpersonal and intercultural skills
• Strong understanding of MS Office Suite (Word, Excel, Outlook, Power Point)
• Familiarity with basic reporting techniques
• Integrity and confidentiality
• Must be able to work virtually, and independently
• Confident self-starter that can take a task and run with it with limited supervision from executive
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Proficient in German

You’ll benefit from:

• Siemens offers a variety of health and wellness benefits to our employees.
• The pay range for this position is $50,300 – $86,200. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.

Create a better #TomorrowWithUs

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the ersity of society. Come bring your authentic self and create a better tomorrow with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-REMOTE

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging ersity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Program Coordinator

Remote

Employment Status: Full-time

Reports to: Vice President of Programs

Start date: Immediate

Anticipated compensation: Starting at $45,300-$51,100 commensurate with experience

Who We Are

Saga Education is a national leader in high-impact, in-school tutoring. We leverage the power of human capital and technology to accelerate student outcomes and create more equitable learning for students.

Since our founding in 2014, we have reached more than 30,000 students and counting. With our proven-to-work tutoring model and focus on relationship building, we have been able to reach students who need it most and support families, educators, and districts through our services. Whether that be through our work in providing direct solutions, building cutting edge products, or advocating for impact, our vision to make education equitable for all students is realized daily.

For more information about Saga Education’s mission, vision, and services, please visit us at www.saga.org.

What We Do

Inside each student lives a story waiting to unfold. We know every student is capable of shaping a story of successin school, and in life. But not every student has had a fair chance to see it. Saga Education envisions a world where studentsespecially Black and Latinx studentshave equitable access to economic and social mobility. To achieve this, Saga seeks to establish high-impact, in-school-day math tutoring as an integrated part of a student’s education, as a proven response to accelerating educational equity.

Our research shows our program worksnot only to raise math scores but to foster the confidence and sense of belonging that underpin all academic success. As a trusted leader in building powerful tutoring programs, Saga provides the resources and tools to enable all districts to take advantage of our expertise. Saga has the evidence and experience to know what works.

What You’ll Do

The Program Coordinator will report to the Vice President of Programs and support the VPP with critical administrative and operational tasks aligned with Saga’s mission and ensuring the successful implementation of Saga’s direct service program. In this role, in collaboration with the VPP and Program Leadership team, you will support the planning and organization of program priorities to maximize Program communication, team meetings, events and collaborative working sessions.Your responsibilities will include the following:

• Manage calendars, schedule Program team meetings, and create meeting agendas, including transcribing meeting minutes and actions steps
• Coordinate engagements with other Saga departments and requests for time with the VPP and Program Leadership team
• Manage Program department communications, including generating memos, emails, newsletters, and presentations for the VPP
• Plan Program team retreats, offsite meetings, and team engagements to include coordinating schedules, logistics, meals, and session content in collaboration with the VPP
• Collaborate with Finance and Procurement on streamlining direct service site supplies and budgets process
• Act as point person for the cross-functional Program Implementation Support Team by coordinating team meetings, managing the implementation tracker, and owning follow up communications
• Create and organize Program team collateral, including spreadsheets and documents, and maintain those resources within Google Drive and Workvivo
• Foster and manage community spaces such as Slack, Workvivo, and other communications channels for the Program team to connect, share, and collaborate
• Support with Program team appreciation and recognition initiatives in collaboration with the VPP and Program Leadership team
• Other duties as assigned by the VPP

What We’ll Use To Measure Success

• Mission Alignment – You have a deep understanding of social injustice in education
• Communicates Effectively – You deliver clear, multi-mode communication to various audiences
• Collaborates – You build partnerships and work collaboratively to meet shared objectives
• Interpersonal Savvy – You relate opening and comfortably with erse groups
• Nimble Learning – You use both successes and failures to actively learn new lessons
• Action Oriented – You take on new opportunities and have a solutions-oriented approach
• Instills Trust – You gain confidence and trust of others through honesty, integrity, and authenticity

What You Bring

• Associates or Bachelor’s degree in any field
• You have 1+ years working with Saga in Direct Service, preferred
• You have experience with Google Workspace, Canva, and other project management platforms
• Strong time management and organizational skills with attention to detail
• Strong communication skills, written and verbal

What We’ll Provide

Saga Education offers competitive compensation and benefits, which includes IVF coverage, paid parental leave, opt-in FSA, and telehealth benefits. Saga provides a generous PTO package including a paid Winter Wellness Break, an opt-in 401k with discretionary match and company provided technology. All employees have access to our comprehensive Employee Assistance Program, Saga 360 Wellness Program and DEIB events and initiatives.

Saga Education provides equal employment opportunities to all employees and applicants.

To remain at the cutting edge of educational innovation and impact, we celebrate and leverage our ersity in all of its intersectional identities and nurture a sense of belonging at all levels of the organization. We welcome ideas and perspectives from all employees to fulfill the full promise of our mission. Our ersity is our strength. We encourage people of all racial, ethnic, and socioeconomic backgrounds to apply for this and all available roles.

Thank you for applying to Saga Education.

#LI-Remote

#ZR

#earlycareer

Title: Executive Assistant

Location: London / Remote

Type: Remote – Full-time

Workplace: remote JobDescription:

Join Chainlink Labs, a leading decentralized oracle network company, as an Executive Assistant to provide comprehensive support to our esteemed Engineering executives. In this critical role, you will be responsible for seamless calendar management, organizing department-wide meetings, and handling sensitive data discreetly. You will play an integral part in ensuring efficient operations for our Engineering team during our fast-paced, high-performance journey.

Responsibilities of this Role

• Act as a gatekeeper for the engineering executives time and focus – managing and prioritizing requests from across the business and the external ecosystem.
• Successfully coordinate and execute Engineering department meetings and communications, ensuring smooth collaboration and efficient information flow.
• Demonstrate the highest level of discretion when handling sensitive information, recognizing the importance of safeguarding the interests of Chainlink Labs.
• Exhibit excellent written communication skills, as you will be communicating largely in text and taking important notes for various engagements.
• Be a right-hand person to the executive team, partnering with them to help efficiently navigate their private and professional lives.
• Own and deliver on a wide variety of projects and initiatives for the exec team.

Skills & Qualifications

• Experience delivering a high touch support model, anticipating needs, and establishing seamless processes across core executive support tasks, e.g. scheduling, travel, communications, records, and reports.
• Experience as an Executive Assistant managing sensitive data and commitment to maintaining confidentiality within a security-focused company environment.
• Experience in a multi-time-zone/global setting, with a willingness to work outside usual business hours.
• Strong self-management, time management, and organizational skills to effectively handle multiple tasks.
• Excellent written communication level, capable of articulating ideas and communicating clearly in writing.
• Experience using tact, sound business judgment, a solid understanding of our business, and impeccable time management, managing and prioritizing the C-Suite s schedule and business obligations.

Our Principles

At Chainlink Labs, we re committed to the key operating principles of ownership, focus, and open dialogue. We practice complete ownership, where everyone goes the extra mile to own outcomes into success. We understand that unflinching focus is a superpower and is how we channel our activity into technological achievements for the benefit of our entire ecosystem. We embrace open dialogue and critical feedback to arrive at an accurate and truthful picture of reality that promotes both personal and organizational growth.

About Chainlink Labs

Chainlink is the industry standard oracle network for connecting smart contracts to the real world. With Chainlink, developers can build hybrid smart contracts that combine on-chain code with an extensive collection of secure off-chain services powered by Decentralized Oracle Networks. Managed by a global, decentralized community of hundreds of thousands of people, Chainlink is introducing a fairer model for contracts. Its network currently secures billions of dollars in value for smart contracts across the decentralized finance (DeFi), insurance, and gaming ecosystems, among others. The full vision of the Chainlink Network can be found in the Chainlink 2.0 whitepaper. Chainlink is trusted by hundreds of organizations from global enterprises to projects at the forefront of the blockchain economy to deliver definitive truth via secure, reliable data.

This role is location agnostic anywhere in the world, but we ask that you overlap some working hours with Eastern Standard Time (EST).

We are a fully distributed team and have the tools and benefits to support you in your remote work environment.

Chainlink Labs is an Equal Opportunity Employer.

#LI-Remote

Temporary Executive Assistant (6 month assignment)

Remote

Role Title: Temporary Executive Assistant

Length of role: 6 month contract, with possibility of extension or becoming permanent role

• SF Bay Area Salary: $90k-110k Annual

Role Summary:

• Provide comprehensive administrative support by managing scheduling, calendars, and travel arrangements.
• Coordinate all planning and logistical aspects of various internal events and off-sites.
• Serve as a direct line of communication between the executive team and people external to the organization.
• Anticipate needs, problem-solve for any challenges, and manage emerging issues in a proactive manner.
• Deliver relevant information to the CEO regarding upcoming meetings.
• The temporary position will be supporting mainly the CEO along with various other C-Suites adhoc. Potential of contract to hire long term to support other C-Suites on-going.

MINIMUM REQUIREMENTS:

• 2-3 years of executive assistant experience working with high level executives and senior leadership
• Experience with assisting multiple executives at the same time is preferred
• Start-up experience and/or working in a fast paced environment is preferred
• Advanced proficiency in G-Suite, Mac & Slack
• Experience in event and project management and coordination such as Board of Director Meetings, Dinner Parties, etc.
• Experience in meeting coordination, scheduling and planning
• Experience in managing executive calendars & travel arrangements
• Open to travel if necessary for assignment

SPIKES

“Conditions for excellence” Behaviors & Principles:

Interdependence Successful support systems are built on the ability to know not only how to help others, but also how and when to ask for help. In order to be successful you need to understand who you are supporting as a person. Understanding your own strengths, weaknesses and needs, as well as those of the people you support allows trust to be built through a symbiotic relationship in which you learn to work cohesively together.ExperimentationNot every human works and functions in the same way. You need to try various ways of supporting your C-Suite based on what they are needing the most help with. You serve as the right hand to make sure their day to day operations are smooth and easeful. You may also support multiple people that work in different ways with different needs, which will require you to try out a multitude of working styles. If something does not work, propose something else that might.

Abilities / Skills:

Navigation Ambiguity: You can make logical decisions with 60% of the information; knowing what questions to ask to get the job done, and when you can just make a call! You uncover issues and call out problems wherever you see them and then flag appropriately

Detail Oriented: Whether it’s formatting a document, writing an email, or planning a company event, no detail is too small!

Superb Communication You are a killer communicator — up, down and sideways! Your EQ is off the charts, and you communicate gracefully always, especially when communicating on behalf of executives you support. You never assume people can read your mind or in “between the lines.” You make your assumptions explicit and that they are the basis of your logic. You always take the time to document and “close the loop” especially when working cross functionally.

Collaboration You know how to ide and conquer and also work collaboratively between different executives and working styles (ex: between the CEO, the corporate team, and the clinic staff).Multi-taskingYou’re an excellent juggler, able to reprioritize constantly, and context-switch easily, without dropping balls or getting wires crossed.

OWNED OUTCOMES:

Calendar and Schedule Management for C-suite

• Maintain sensitive and complex calendars, book and confirm meetings, requiring coordination with the clinic, internal and external executives, and prospective job candidates
• Develop personalized calendar management to support inidual styles and needs
• Clearly mark calendars to accurately reflect commitments

Travel and Accommodation Arrangements Allow for adequate travel time and prep time between meetings

• Schedule any travel and accommodation arrangements necessary with impeccable attention to detail
• Maintain preferences and rewards programs for travel accommodations

Manage Ad Hoc Projects and Requests

• Head up various research projects, including but not limited helping the CEO feel prepared for upcoming meetings and investigating potential sites and vendors for events
• Submit expense reports on time
• Send relevant gifts to internal and external parties
• Provide additional operational & organizational support for the Senior EA when needed (this could include scheduling company-wide meetings, completing docusign requests, submitting payments, assisting with internal company event planning)

Administrative Assistant III

2023-4894

US-Remote-United States

Overview

TISTA Science and Technology is seeking a Administrative Assistant III to join our growing team supporting the Department of Veteran’s Affairs.

Veterans are strongly encouraged to apply!

Responsibilities

• Core duties and responsibilities revolve around supporting others.
• Job duties can vary widely from day to day.
• Schedule appointments and maintain calendars.
• Schedule and coordinate staff and other meetings.
• Collate and distribute mail.
• Prepare communications, such as memos, emails, reports, and other correspondence.
• Write and edit documents from letters to reports and instructional documents.
• Create and maintain filing systems, both electronic and physical.

Qualifications

• Communications and decision-making are paramount.
• The ability to make independent decisions daily, addressing the best way to handle specific tasks.
• Must collaborate with other administrators and support personnel, management, and clients on a regular basis.
• Must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
• Proficient at spelling, punctuation, sentence structure and writing.
• VA experience desired.

Education:

• High School diploma or GED is required
• Bachelor’s degree is desired

Clearance:

• Public Trust

Location:

• Remote

Salary Inforamtion:

• The pay for this position ranges from $60,750 to $84,500.
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.
• Also, certain positions are eligible for additional forms of compensation, such as bonuses.
• TISTA associates are eligible to participate in our comprehensive benefits plan!

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets Employment Transparency: TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants. Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance. If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Marketing Admin Assistant

Remote

Full Time

Entry Level

At Dynatron Software, we help automotive service departments increase revenue and profitability with our suite of services. We strive to be a people-first company where employees enjoy coming to work, the people they work with, and are given the autonomy to succeed. Our company culture is built on a foundation of teamwork, accountability, integrity, clear communication, and positive attitudes.

We are currently looking to add new talent to our growing team!

About the Role:

We are looking for a remote or local based A-Player Marketing Admin that can ensure that customers’ needs are met. Assisting with other workers’ tasks/requests is required. Applicant must be detail oriented and be able to multi-task. We are looking for an energetic inidual who can hit the ground running. This person will be responsible for processing marketing contracts for dealership customer retention programs, and National Account Manager (NAM) support. Need to be reliable, outgoing, upbeat, and able to keep a fast pace. Must have accurate data entry skills, intermediate computer skills and meet deadlines.

Qualified Candidates Need:

• Strong working knowledge of Microsoft Windows and Microsoft Office applications with the ability to learn new software applications quickly and be comfortable working on different types of programs
• 1-2 years of administrative assistance or customer service experience
• Clear professional verbal and written communication skills, the ability to type 30 wpm and be well organized
• Critical thinking, reasoning, and problem-solving skills
• Team player who takes initiative
• Dealership marketing experience is a plus

Essential duties and responsibilities:

• Complete advanced admin tasks of comprehending and processing contracts, proofing campaigns, and submitting orders with accuracy.
• Prepare Market Evaluations that are used as sales tools.
• Assist with special projects or other duties as assigned by department head or immediate supervisor.
• Verify all existing database information, gather additional information from existing clients and accurately enter/use all information as needed.
• Work closely with the Marketing Sales Team. Proofing campaigns and submitting orders with accuracy.

Job Requirements:

• Follow processes and instructions given verbally or through documentation.
• Ability to work independently and manage multiple tasks accurately with minimal supervision.
• Flexibility and adaptability in a fast-paced, ever-changing business environment.
• Project a professional company image through phone and email communication by maintaining proper etiquette in all situations.
• Gain a high-level understanding of our company’s products with special attention to Automotive Industry Marketing.

In Return for Your Expertise, You Will Receive:

• Excellent benefits including health, dental, and vision insurance, stock options, work from home and flexible scheduling depending on job requirements, professional development opportunities, 9 paid holidays, and 15 days PTO.
• Home office setup support for remote employees.
• A welcome “swag bag” with branded clothing as an official welcome to the team.
• The chance to work for an organization that puts people first and fosters a culture of teamwork, integrity, communication, accountability, and positive attitude!

Dynatron Software is an Equal Opportunity Employer and encourages all qualified iniduals to apply.

Compensation Range: $18-20/hr

Location:  US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as Executive Assistant supporting one of our clients, a large national restaurant chain. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the East Coast so while the role is open to all time zones and fully remote, you must be available to work during East Coast business hours.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

• Executive Assistance/General Admin
• Help manage the calendars for multiple executives and schedule external meetings across time zones
• Make travel arrangements if needed
• Assist with other administrative tasks as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love:

• W2 employment status
• Starting pay at $29 an hour, equivalent to $60,320 per year, with regular pay raises throughout your tenure
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Location:  US Locations; 100% Remote; Part-Time

Boldly is the leading provider of remote executive assistant services and we’re seeking part-time and full-time remote Executive Assistants to support established Fortune 500 companies, senior-level executives, and successful business owners as they make a greater impact in the world.

About the position

As a Boldly Employee, you will have the best of both worlds. Like a freelancer, you will have the opportunity to choose the clients you support based on company values and your preferences—and you’ll have the flexibility that comes with setting your own schedule within standard US business hours. Alongside that flexibility, you’ll have the stability of being a W2 employee working a set number of hours each week and hassle-free payment for your work every two weeks. You’ll create long-term partnerships with the executives that you assist and gain valuable experience in a variety of industries.

Your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks, including:

• Maintaining appointment schedules and calendars
• Planning and scheduling meetings, conferences, and travel
• Making travel arrangements including flight and hotel bookings
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
• Managing multiple email inboxes for executives
• Managing expenses
• Providing customer/supplier support
• Other executive admin responsibilities as needed

About you

You are a Jack or Jill of all trades with at least 7 years of experience serving as an virtual executive assistant or administrative assistant and have experience providing outstanding support to multiple clients or executives simultaneously. At this point in your career, your #1 priority is to work fully remote with a company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, organized, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• 100% remote work
• Flexible schedule within regular business hours
• Ability to work PT (at a minimum of 25 hours a week) or FT hours
• Starting pay at $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time)
• 401k with employer match
• Paid time off including vacation/sick leave, holidays, and parental leave
• Technology stipend
• Paid wellness events
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Executive Assistant to Chief Revenue Officer

REMOTE

SALES – ADMINISTRATION

FULL TIME

Restaurant365 is a SaaS company disrupting the restaurant industry!

Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

The Executive Assistant will work directly with the CRO to support all aspects of their daily work routine and coordinate activities across multiple departments. The Executive Assistant will have a wide range of responsibilities and should be able to work in a fast paced environment.

The role will require intuitive action and a strong ability to determine the priorities of the CRO.

The Executive Assistant must be able to redirect matters to appropriate parties to handle or handle matters personally. Role responsibilities will vary greatly depending on the needs of the organization and the Executive Assistant should be prepared to tackle difficult tasks, manage complex schedules, and have the ability to develop strong systems to improve the the CRO’s functions.

How you’ll add value:

• Serve as a liaison between the CRO, staff, vendors and the public. This includes receiving and screening requests to speak with the CRO, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Manage the CRO’s schedule and calendar to optimize and achieve widespread tasks.
• Support departmental staff and CRO, as needed.
• Maintain vendor relationships and deliverables.
• Assist with arrangements internally, from travel to processing expenses.
• Complete a variety of administrative requests including event planning, creating presentations, spreadsheets, special reports, and agenda materials.

What you’ll need to be successful in this role:

• Strong Excel and Data/Reporting experience.
• Event planning experience is high desired.
• Superb interpersonal skills with the ability to communicate, both verbally and written, with people at all levels using courtesy and discretion
• Self-starter with a robust set of problem-solving skills, deeply organized with unfailing attention to detail.
• Effective and efficient communicator.
• Identify roadblocks and solve them through invention, innovation, and empathy.
• Ability to plan and organize with and through people.
• Possesses self-confidence, leadership skills, and negotiation skills
• Demonstrates strong decision-making skills and the ability to work well under pressure
• Ability to work independently and take initiative, with a self-starter attitude.
• Must be able to meet deadlines in a fast-paced quickly changing environment

R365 Team Member Benefits & Perks

Along with the compensation we provide the following marketing leading benefits and perks:

• Compensation: Restaurant365 focuses on equitable pay for our team and aims for transparency with our pay practices. This position has a salary range of $70,000 – $95,000.
• he above range represents the expected salary range for this position. The actual salary may vary based upon several factors, including, but not limited to, relevant skills/experience, time in the role, business line, and geographic location.
• Ability to work remote or hybrid
• Comprehensive medical benefits, 100% paid for employee
• 401k + matching
• Equity Option Grant
• Unlimited PTO + Company holidays
• Wellness initiatives

Why join our amazing team?

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication

Administrative Assistant I

Job Locations US-Remote

Requisition ID 2023-33139

# of Openings 1

Category Administrative

Position Type Employee Full-Time

Equal Pay Act Minimum Range 21.63 – 25.00

Overview

Who we are…

Ciox Health merged with Datavant in 2021, creating the nation’s largest health data ecosystems, powering secure data connectivity on behalf of thousands of providers, payers, health data analytics companies, patient-facing applications, government agencies, research institutions and life science companies.

The combined company is focused on improving patient outcomes and reducing costs by removing impediments to the secure exchange of health data. Ciox, a Datavant company will offer the ability to access, exchange, and connect data among the thousands of organizations in its ecosystem for use cases ranging from better clinical care and value-based payments to health analytics and medical research.

What we offer

At Ciox Health we offer all employees a place to grow and expand their current skills so that they can not only help build Ciox Health into the greatest health technology company but create a career that you can be proud of. We offer you complete training and long-term career goals.

Our environment is what most of our employees are the proudest of and our Architecture Group is comprised of some of the brightest and most talented iniduals. Give us just a few moments to explain why we need you and hope you will help us change how the health Industry manages its’ medical records.

What we need

This position is entry level and responsible for providing support for the Field Operations and sales team. Perform other tasks and duties as necessary to assist the Operational Finance Services management team, and improve overall quality of the company in relation to our Clients.

Responsibilities

Essential Duties and Responsibilities:

• Contract and Legal pricing research.
• Cognos report data analysis.
• Managing and maintaining contract document database including scanning, filing and retrieving as requested.
• Monthly billing and review analysis.
• Assist with all company integration and/or acquisitions regarding pricing and contracts.
• Maintain Member Files and Mail Returns
• Daily pre-bill exception releases
• Setting up new employee scan ID numbers
• Distribution of site termination letters
• ROI Partner revisions
• Reporting:
  • Update the member database weekly
  • Provide weekly/monthly requested updates to VP of Business Operations and Sales
  • ROI Partner reports
  • Committee approvals
  • Month end reports

Qualifications

Desired Minimum Qualifications

• Experience/knowledge of Lawson
• Experience/knowledge of Microsoft Office Suite
• Ability to follow directions
• Ability to work under minimal supervision
• Must be proactive
• Ability to effectively multi-task
• Detail oriented
• Excellent verbal and written communication skills

For remote work, this position requires that you provide a high-speed internet connection, subject to applicable expense reimbursement requirements (if any), and a work environment free from distractions.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

Equal Pay Act Minimum Range 21.63 – 25.00

Executive Assistant

Location Remote

Type Full time

Department Office of the CEO

Overview

As the Executive Assistant to our Chief Product Officer and Chief People and Legal Officer, you’ll be supporting and driving a variety of initiatives that will enable your leaders and their teams to do their best work.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

We’re looking for a team member to support our Chief Product Officer and Chief People and Legal Officer! You will not only directly partner with these two leaders, but also be a support for their broader departments.

Our ideal candidate is a passionate self-starter who thrives in a fast-paced environment, who can manage and prioritize multiple initiatives and tasks, and help build an engaging environment for all. Central or East Coast time zones are preferred.

What you’ll do as an Executive Assistant at Vanta:

• Be a trusted partner to our Chief Product Officer and Chief People and Legal Officer, providing administrative and strategic support on a day to day basis
• Act as a gatekeeper for your leaders, managing calendar and scheduling meetings according to your leader’s priorities
• Regularly review operating practices and meeting cadencies, and propose and implement improvements
• Plan and execute department level offsites, meetings and event
• Coordinate travel and related accommodations for your leaders
• Create and manage expenses for your leaders and any department and team events
• Manage and drive special projects as needed for your leaders and department
• Work closely with other executive assistants to ensure the C-team is staying coordinated on leadership meetings and action items

How to be successful in this role:

• 4+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business
• Be a self-starter that is comfortable with taking on multiple work streams and priorities
• Have excellent organizational, prioritization and problem solving skills
• Ability to think on your feet, and shift to changing needs and priorities
• Demonstrate strong written and verbal communication skills, including confidently communicating to stakeholders across the organization
• Be a strong team player and hold yourself to a high standard of work performance
• High level of confidentiality and treats sensitive situations with good judgment

Pay Range: $87,000 – $102,000; If you are offered the position, your offer amount will be based on your experience.

What you can expect as a Vantan:

• Industry-Competitive Salary and Equity
• 100% covered Medical, Dental, and Vision Benefits with Dependents Coverage
• 16 Weeks Fully Paid Parental Leave for All New Parents (Moms, Dads, Adoptive, Foster)
• Health & Wellness Stipend
• Remote Workspace Stipend
• 401(k) Matching Plan
• Flexible Work Hours and Location
• Open & Encouraged PTO Policy
• 9 Company Paid Holidays
• Free Memberships to Online Wellness Platforms (One Medical, Ginger, Headspace, and more!)
• Virtual Team Building Activities, Lunch and Learns, and other Company-Wide Events
• Offices in SF and NYC with Hubs of Vantans forming across the US, including but not limited to, Seattle, Austin, Indianapolis, LA, Boston, and more!

Travel Coordinator

Job ID: 53974 Location: All International

Full/Part Time: Full-Time Regular/Temporary: Regular Office Location: Arlington, Virginia, USA

This fully remote position is open to all locations within the Western Hemisphere where TNC is registered to work. These countries will include the following:

• Argentina, Belize, Brazil, Chile, Colombia, Guatemala, Mexico, Peru, the United States, and Canada (Alberta, Ontario, and Northwest Territories only).

Who We Are

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to ersity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a erse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply we’d love to hear from you. To quote a popular saying at TNC, you’ll join for the mission, and you’ll stay for the people.

What We Can Achieve Together

The Travel Coordinator will work as part of the travel team coordinating tasks related to one or more functional activities, such as travel related support, procurement, and assisting our Business Units (BUs) with using approved platforms and services for meetings & special events management. They will report to the Global Travel Manager and will work with multiple teams, such as Sustainability, Safety and Finance.

The Travel Coordinator will work towards meeting the strategic priorities of the travel program by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for travel planning and coordination support, policy compliance, vendor management, reporting & analysis and, communications. They will respond to inquiries about TNC’s travel program activities & procedures, create program materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis. The coordinator will support and provide targeted training related to the functional area of the Global Travel Program. They will implement approved processes and practices to improve effectiveness. They will communicate or distribute information of our travel program to assist staff in making decisions, solving problems, and improving workflow.

Responsibilities & Scope

• Work within scope of program’s strategic goals.
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research, and follow-through.
• Ensure compliance with Conservancy policies and procedures, and external requirements.
• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
• May function as a resource to others to solve problems and act in supervisor’s stead when instructed.
• Provide input through project teams for the improvement of existing programs.
• Travel and work flexible hours as needed.
• or physical exertion and/or strain; and
• Work is ersified and may not always fall under established practices and guidelines.
• May train administrative or volunteer staff on TNC’s global travel program.

We’re Looking for You

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a erse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience with global travel experience, designing, organizing, and coordinating complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

The ideal candidate will have all or some of these qualifications. If you don’t have all of them, please apply anyway and tell us about your skills and experience:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
• Ability to use existing technology to achieve desired results.
• Excellent customer service skills and focus.
• Experience interpreting guidelines to achieve desired results.
• Knowledge of current trends in specific field; and/or
• Strong organization skills, accuracy, and attention to detail.
• Relevant certification in travel management or a related field.
• Experience in a non-profit organization or a similar environment.

What You’ll Bring

• Bachelor’s degree in business administration, hospitality management, tourism management, or similar, and 2 years related experience or equivalent combination.
• Experience coordinating travel administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing erse activities to meet deadlines; and
• Experience working across teams and communicating with a wide range of people.

What We Bring

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our erse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the inidual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

Salary Information

Expected salary ranges will be provided to candidates upon initial screening outreach. Salary ranges are based on geographic location of the city, state, and country that the candidate will work from, commensurate with experience.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to ersity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of erse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

TNC is committed to offering accommodations for qualified iniduals with disabilities and disabled veterans in our job application process.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.

Executive Assistant

Remote

Headway is building a new mental healthcare system that everyone can access. We make it easy for people to find quality in-network mental health care by removing historic barriers faced by mental health providers, payers, and patients.

1 in 4 people in the US have a treatable mental health condition, but the vast majority do not get the care they need. The primary reason is cost: the majority of therapists do not accept insurance, meaning paying for therapy is prohibitively expensive for prospective patients. This is where we got our start Headway has built the first software-enabled network of therapists who accept health insurance, making it easy for therapists to grow their practices, and possible for patients to find quality care they can afford.

We launched in April of 2019 and are now powering 400,000+ appointments per month. To scale our vision, we’ve raised over $100 million in funding from a16z, Thrive, Accel, and Google Ventures.

Join us, and make an impact

We are hiring an Executive Assistant to partner directly with three executive team members, responsible for our provider sales, payer partnerships, and business operations. In this dynamic, high-visibility role, you will drive efficiency and productivity for our executive leadership team, ensuring the expansive org operates with utmost effectiveness. The ideal candidate is passionate about executive operations and understands the invaluable asset of this role to a rapidly growing company.

You will:

• Directly own the calendar of 3 executive team members, liaising with critical internal and external stakeholders
• Critically prioritize their time and work with internal and external stakeholders with frequently complex schedules
• Support recruiting activities, communicating directly with high-priority candidates and collaborating with the Talent Coordinators on interview scheduling
• Support the planning of wide-scale org events, including team onsites, culture building activities
• Manage the org operating cadence, such as Org All Hands, regular Leadership Syncs

You will love this role if:

• You have 5+ years of experience supporting executives in a fast-paced, high growth environment
• You are a self starter who can seamlessly create structure out of ambiguity
• You are an excellent written and verbal communicator who can navigate complex, multi-stakeholder coordination
• You are operationally excellent and a detail oriented organizer with experience in organizing wide-scale events
• You are composed in high-pressure situations and exercise high levels of discretion in your interactions
• You are proficient in Google Productivity Suite and MacOS system
• You are motivated by our mission to rewire mental healthcare to access and affordability
• You are excited at the opportunity to make this role your own

We believe a team’s strength is in its people, and we cannot achieve this mission without a team that reflects the ersity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience.

Headway employees work remotely across the US, with the option to work from our NYC HQ.

Headway is committed to the full inclusion of all qualified iniduals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations.

Executive Administrative Assistant (Claims)

Primary Location: Dover, NH, US

Company: Lincoln Financial

Alternate Locations: Work from Home; Atlanta, GA (Georgia); Boston, MA (Massachusetts); Charlotte, NC (North Carolina); Dover, NH (New Hampshire); Omaha, NE (Nebraska); Phoenix, AZ (Arizona)

Work Arrangement:

Remote : Work at home employee residing outside of a commutable distance to an office location.

Relocation assistance: is not available for this opportunity.

Requisition #: 72271

The Role at a Glance

The Executive Administrative Assistant position will perform and deliver on routine assignments for the Group Benefit Claims leaders. You will provide a full range of administrative support such as calendar scheduling, email communications, travel reimbursement, meeting planning and various other administrative tasks.

What you’ll be doing

• Communicates and coordinates instructions and communications with various departments and/or internal/external stakeholders.
• Prepares assigned Claims meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure.
• Prepares reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data.
• Proofreads complex documents, presentation and reports for grammatical and typographical errors.
• Helps with managing calendars, schedule meetings, conferences and appointments
• Arranges and coordinates travel including preparing itineraries and processing expense reports.
• Plans, organizes, and facilitates special projects requested by Claims leaders.
• Plans and coordinates special events as needed.
• Processes invoices for prompt payment as needed.
• Supports and promotes change management and/or departmental/enterprise initiatives within.
• Shares a erse range of knowledge and information and/or enables less experienced team members to perform their assignments.
• Performs a erse range of tasks/transactions related to common programs and services by directly applying expanded knowledge obtained from the role in increasingly more complex situations.

What we’re looking for

Must Haves

• High School diploma or GED or minimum Associate degree in lieu of required experience.
• 3 – 5+ Years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates the ability to use sound judgment and discretion regarding confidential information.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What’s it like to work here?

At Lincoln Financial Group, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.

What’s in it for YOU:

• A clearly defined career framework to help you successfully manage your career
• Leadership development and virtual training opportunities
• PTO/parental leave
• Competitive 401K and employee benefits
• Free financial counseling, health coaching and employee assistance program
• Tuition assistance program
• A leadership team that prioritizes your health and well-being; offering a remote work environment and flexible work hybrid situations
• Effective productivity/technology tools and training

Pay Range: $36.68 – $46.33

Actual base pay could vary based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln’s total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and inidual. Other rewards may include long-term incentives, sales incentives and Lincoln’s standard benefits package.

About The Company

Lincoln Financial Group provides advice and solutions that help people take charge of their financial lives with confidence and optimism. Today, approximately 16 million customers trust our retirement, insurance and wealth protection expertise to help address their lifestyle, savings and income goals, and guard against long-term care expenses.

Headquartered in Radnor, Pennsylvania, Lincoln Financial Group is the marketing name for Lincoln National Corporation (NYSE:LNC) and its affiliates. The company had $290 billion in end-of-period account balances net of reinsurance as of March 31, 2023.

Lincoln Financial Group is a committed corporate citizen included on major sustainability indices including the Dow Jones Sustainability Index North America and ranks among Newsweek’s Most Responsible Companies. Dedicated to ersity, equity and inclusion, we are included on transparency benchmarking tools such as the Corporate Equality Index, the Disability Equality Index and the Bloomberg Gender-Equality Index. Committed to providing our employees with flexible work arrangements, we were named to FlexJobs’ list of the Top 100 Companies to Watch for Remote Jobs in 2022. With a long and rich legacy of acting ethically, telling the truth and speaking up for what is right, Lincoln was recognized as one of Ethisphere’s 2022 World’s Most Ethical Companies®. We create opportunities for early career talent through our intern development program, which ranks among WayUp and Yello’s annual list of Top 100 Internship Programs.

Lincoln is committed to creating a erse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Be Aware of Fraudulent Recruiting Activities

If you are interested in a career at Lincoln, we encourage you to review our current openings and apply on our website. Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.

Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln’s fraud team at: if you encounter a recruiter or see a job opportunity that seems suspicious.

Additional Information

This position may be subject to Lincoln’s Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln’s current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.

Any unsolicited resumes/candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial Group are considered property of Lincoln Financial Group and are not subject to payment of agency fees.

Lincoln Financial Group (“LFG”) is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, Veteran status, or genetic information. Applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling:

This Employer Participates in E-Verify. See the E-Verify notices.

Este Empleador Participa en E-Verify. Ver el E-Verify avisos.

Nearest Major Market: Dover

Title: Administrative Assistant, HR and Marketing Department

Location: US National or Canada

Full-Time

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. We’re excited to announce this opportunity to join our team as an Administrative Assistant (HR & Marketing Dept).

ABOUT THE JOB

As an Administrative Assistant to the HR and Marketing departments, you will work closely with the Director of Marketing, the Director of HR, and your fellow teammates from both departments. It’s all about teamwork here, and your expert administrative skills will shine in our lively and dynamic environment. We’re big fans of qualities like determination, flexibility, creativity, and kindness. If you’re on the same wavelength, you’ll fit right in and become an essential part of our crew. Juggling various tasks will be your specialty, and you’ll do it all with finesse and grace.

At Kanopi, we’ve got a unique setup we work from the cozy comfort of our homes or personal workspaces. It’s all about collaboration and getting involved to make great things happen. We take pride in the freedom we have, thanks to the impactful work we do every day. Your contributions will have a huge impact as you help us come up with top-notch administrative solutions that benefit our organization, our awesome team, and our fantastic clients.

Responsibilities

For the Marketing Department, your responsibilities may include:

• Calendaring
• Coordinating conference logistics, such as:
  • Working with organizers to fulfill requirements, including sending logos, downloadables, etc
  • Managing conference-related paperwork
  • coordinating shipping
  • renting furniture
  • Restaurant and hotel research
  • Summarize reviews of restaurants, hotels, products, and services for traveling employees
• Drafting Marketing decks
• Managing gifting logistics
• Assisting with the logistical management of employee-related announcements
• Research and Drafting ENewsletters
• Collecting Culture info
• Social media drafts
• Administer customer service interactions when needed
• Coordinate travel, reserve transportation, and create associated travel schedules
• Purchasing duties on behalf of Marketing and Culture
• Data Entry assistance via HubSpot and Excel

For the HR Department, your responsibilities may include:

• Scheduling logistics for interviews and other HR events
• Cleaning up any incorrect LinkedIn or Glassdoor jobs
• Onboarding and offboarding tasks
• Keeping the staff contacts list up to date
• Reconciling Vacation/Sick/Personal Time Off days
• Managing calendars and scheduling meetings

ABOUT THE COMPENSATION & WORK REQUIREMENTS

This is a full-time position. The salary range for this position is $39,100-$47,950 – the range is broad, but it is commensurate with experience, aligned with current members of our team with similar experience, and may shift a bit depending on your geographic location. This is a 100% remote role, but you must live and be able to work in the US or Canada.

NOW… LET’S TALK ABOUT YOU!

Requirements

• Experience as an administrative assistant (2-5+ years)
• Excellent communication skills, both written and verbal
• Experience administering and coordinating distributed project teams
• Professional examples demonstrating:
  • A desire to learn and eagerness to improve work processes
  • A commitment to delivering high-quality work on time
  • An ability to handle multiple, often competing, priorities
  • Strong problem-solving abilities, intelligence, initiative, and the ability to thrive under pressure
• Experience with Google Drive

Benefits

We offer a comprehensive range of health, professional, remote workspace, and other fun benefits for all full time US and Canadian employees.

Program Administrative Specialist – Remote

Location:Remote

Job Code:23-036

# of Openings:1

Description

We are currently seeking a Program Administrative Specialist to join our team to support the AMPS contract. In this position you will be working with project management tools and reporting systems.

• Be familiar with government contracts, work breakdown structures, management/business plans, and program reporting.
• Manage the preparation of management plans and various customer reports.
• Develop and present results to program and executive management and provides direction to other administrative personnel.
• Coordinate schedules to facilitate the completion of task order and change proposals, contract deliverables, task order reviews, briefings and presentations, and In Progress Review (IPR) preparation.
• Perform analysis, development, and review of program administrative operating plans and procedures. This labor category is offered only in conjunction with IT Professional labor categories.
• Develop a comprehensive project plan (roadmap) that identifies the tasks, defines project staff roles/responsibilities, and provides a timeline for completion of tasks.

KNOWLEDGE AND SKILLS REQUIRED:

• Five (5) years’ relevant experience supporting a Program Manager on a government contract.
• Prior experience supporting the overall project management functionality to include planning, scheduling, briefings, development, implementation, review, risk management, and evaluation.
• Provide technical expertise to the PMO in developing or proposing changes to any required processes, standards, policies, instruction, or documents.
• Experience with MS Project, Integrated Master Schedules (IMSs), Integrated Master Plans (IMPs) and work breakdown structures (WBSs).
• Have direct program experience in contract administration and preparing management reports.
• Proven experience developing and analyzing of program administrative operating plans and procedures.

KNOWLEDGE AND SKILLS DESIRED:

• Ability to provide occasional support for after-hours database maintenance and administration activities.
• Excellent and proactive interpersonal and communication skills.
• Self-motivated, team player with attention to detail.
• Ability to follow schedule and meet deadlines.

EDUCATION REQUIREMENTS:

• Bachelor’s Degree desired.

CERTIFICATION REQUIREMENTS:

• Relevant certification from a nationally recognized technical authority – such as Project Management Professional (PMP)®, Certified Associate in Project Management (CAPM)®, PMI Agile Certified Practitioner (PMI-ACP)®.
• DoD Approved 8570 Baseline Certification: Category IAT Level II – CCNA-Security, CySA+, CND, Security+ CE

SECURITY CLEARANCE REQUIREMENT:

• Must be a US Citizen
• Must possess IT-II security clearance or have a current National Agency Check with Local Agency Check and Credit Check (NACLC) at time of proposal submission.

WORK LOCATION: Remote

Technatomy Corporation is an Equal Opportunity Employer. It is the policy of Technatomy Corporation to afford equal employment opportunity regardless of race, color, religion, national origin, sex, age, marital status, disability or veteran status, or any other status protected by applicable law.