Title: Manager of First Impressions - Potential for Hybrid Work

Hybrid Working

locations; Rockville, MD Washington, DC Alexandria, VA  Ellicott City, MD  Annapolis, MD

time type: Full time

job requisition id: R0034211

Discover a Career That Empowers You — Join HUB International!

At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help iniduals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people.

Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team.

As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation.

Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you.

We currently have an opportunity for a Manager of First Impressions to join the Mid-Atlantic team.

The Manager of First Impressions serves as the emissary of our regional culture, ensuring every interaction, whether in person, by phone, or in our shared spaces, reflects our commitment to professionalism and engagement. This unique role combines oversight of front-of-house operations across the region, executive support for the leadership team, and ownership of employee engagement events that bring our teams together.

This is not a traditional administrative position. The Manager of First Impressions shapes how our people and clients experience our organization from the very first moment of contact. If you thrive on making others feel welcome, take pride in operational excellence, and enjoy creating memorable experiences, we'd love to hear from you.

Job Responsibilities:

Front-of-House Operations & Team Leadership

• Manage the centralized Reception Team and internal call center staff; provide day-to-day guidance and support across the region
• Establish and maintain consistent service standards, greeting protocols, and phone handling procedures across all locations
• Coordinate coverage schedules to ensure seamless front desk and call center operations
• Serve as the primary point of contact for facilities-related needs in conference rooms and reception areas, including scheduling systems, presentation equipment, and room readiness
• Manage mail distribution workflows, including scanning documents into the agency management system, and routing to client service personnel/teams
• Coordinate vendor relationships for office services including shipping, shredding, postage, and office supplies
• Onboard, train, and mentor front-of-house team members; provide performance feedback and support professional development

Executive Support

• Manage complex calendars for members of the regional executive team, including scheduling meetings, resolving conflicts, and anticipating needs
• Coordinate travel arrangements, including itineraries, accommodations, and expense processing
• Plan and coordinate execution of regional executive meetings
• Prepare materials for executive meetings
• Handle confidential correspondence with discretion
• Serve as a liaison between executives and internal/external stakeholders

Employee Engagement & Events

• Plan, coordinate, and execute regional employee events including holiday celebrations, team-building activities, recognition programs, and milestone celebrations
• Manage event logistics including venue selection, catering, invitations, and budgets
• Lead the regional FUN Committee and identify opportunities to enhance workplace culture and team morale through creative, engaging events and initiatives.
• Partner with HR and leadership to align events with organizational goals and values

General Responsibilities

• Attend and complete required training sessions and assignments
• Establish and maintain effective professional relationships with colleagues at all organizational levels
• Communicate clearly and professionally with internal and external stakeholders
• Adhere to all organizational policies, procedures, and regulations
• Complete other duties and projects as assigned

Qualifications:

Required:

• High school diploma or GED equivalent required; Bachelor’s degree in Business or similar equivalent experience preferred
• Demonstrated experience in office administration, executive support, or hospitality/front-of-house operations
• Proven ability to lead, coach, and coordinate the work of others in a multi-location environment
• Strong organizational skills with the ability to manage competing priorities and meet deadlines
• Excellent interpersonal and communication skills—written and verbal
• High level of professionalism, discretion, and judgment when handling confidential information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Periodic travel to regional office locations

Preferred:

• Experience planning corporate events or employee engagement programming
• Familiarity with calendar/scheduling tools, travel booking platforms, and expense management systems
• Background in insurance, financial services, or professional services environments

What We Offer You:

At HUB International, we’re invested in your success — both inside and outside of work. Our benefits are designed to support your well-being, empower your growth, and set you up for a secure future. From comprehensive health coverage to resources that promote work-life balance, we’ve got you covered.

We believe in continuous learning and career momentum. Whether you're just getting started or ready to take the next step, HUB provides the tools, mentorship, and opportunities to help you thrive. When you grow, we grow!

Benefits you may enjoy working at HUB International Mid-Atlantic, Inc:

• Medical, Dental, Vision and Prescription Drug Coverage
• Health Plan Reimbursement Program
• Health Savings Account (HSA)
• 401(k) Savings Plan
• Employee Assistance Program (EAP)
• Comprehensive Wellness Program
• Flexible Spending Accounts (FSAs)
• Life and Disability Plans
• Long-Term Care
• Identity Theft, Group Legal, Accident, Critical Illness, Pet Insurance and many more!
• Low-Cost Loan Program and Student Loan Resources
• Vacation, Holiday, Sick, and Personal Time Off
• Comprehensive Onboarding
• Continuing Education
• Flexible Work Arrangements
• Dress for Your Day Dress-Code

Culture & Belonging Employee Networks:

At HUB, inclusion isn’t just a core value — it’s a shared commitment. We’re building a workplace where every voice is heard, every person is respected, and everyone can show up as their authentic self.

One of the easiest ways to get involved is by joining one of our Culture & Belonging Employee Networks — communities where connection, support, and impact come to life.

Currently we have the following networks:

• HUB Women Network
• HUB Black Inclusion Network
• Asian Pacific Islander Network
• Hispanic Network
• HUB Young Professional Enrichment (HYPE)
• Indigenous Network
• Pride Network
• Military Veterans/Military Spouses & Families Network

Employees engaged in these groups all have an interest in raising awareness at HUB supporting the three-pronged D&I Strategy:

• Talent – the attraction, recruitment, and hiring of the best erse talent;
• Culture – creating a culture of Inclusion and Belonging; and
• Community – having a erse lens to the societal impact that we have in communities through volunteerism and philanthropy.

The expected salary range for this position is $55,000 to $55,000nd will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

Apply today!

*LI-AM

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: Up to 25%

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Title: Executive Assistant

Location:  USA-AR-Rogers

Full time

job requisition id 883139

Job Description:

Job Responsibilities and Requirements

The Executive Assistant provides administrative support to two Senior Vice Presidents and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to Reliance Matrix staff and to other administrative staff within the company. Is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning efficiently.

Administrative Support

• Works complex calendar scheduling to ensure efficiency and optimal use of the executive’s and respective staff’s time; manages their schedule to de-conflict and help prioritize meetings based on mission and business needs without constant direction.

• Proactively blocks time or schedules meetings and reminders based on company activities such as engagement events and performance reviews.

• Works closely with internal/external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.

• Arranges air travel, hotels, and other transportation and travel needs for domestic and international travel. Prepares expense reports.

• Managing the executive’s expense reports, budgets for team events they plan, and ensuring compliance with company policies.

• Demonstrates initiative, discretion, and tact in managing email, telephone calls, and other requests. Ensures all correspondence is accurate, complete, and properly handled.

• Prepares communication and correspondence on behalf of the executive or team supported, including but not limited to phone calls, letters, emails, and memos.

• Manages larger department communication needs including team updates, townhall presentations, and intranet/Microsoft department channels

• Plans and coordinates team and corporate meetings and events including, facilities, catering, and coordination of travel for attendees, etc.

• Partners with other internal departments like IT, Finance and HR to solve issues for the executives or department.

• Creatively prepares reports and presentations using available desktop publishing, graphics, spread sheet, presentation, and word processing software

• Creating agendas, gathering briefs, preparing leaders for meetings, and ensuring follow-up actions are tracked and completed.

• Identifies administrative operational inefficiencies and implementing improvements that enhance productivity for the executives and department.

• Assists with support of other executives when other executive assistants are out of the office.

• May need to attend meetings and take notes as needed.

Required Knowledge, Skills, Abilities and/or Related Experience

• High School Diploma or equivalent is required, advanced degree preferred.

• Minimum of five years’ experience supporting senior level management in an administrative capacity.

• Exceptional communication skills and a commitment to achieving a high level of accuracy and attention to detail.

• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors a plus.

• Able to anticipate needs based on outcomes of prior meetings, presentations, and/or emerging circumstances.

• Ability to coordinate complex travel arrangements and logistical challenges and populate and reconcile expense reports.

• Ability to handle confidential and sensitive information with the utmost discretion.

• Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

• Demonstrated proficiency in meeting technology such as Microsoft Teams, WebEx, etc.  web conferencing.

Ability to Travel: None

The expected hiring range for this position is $33.00 - $41.25 hourly for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.  

Our Benefits:

• An annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs.  For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance to ensure financial protection when you need it most
• Family friendly benefits including Paid Parental Leave & Adoption Assistance 
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays.  As you grow with us, your PTO may increase based on your level within the company and years of service. 
• Volunteer days, community partnerships, and Employee Assistance Program
• Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values:

• Integrity
• Empowerment
• Compassion
• Collaboration
• Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.

#LI-Hybrid .

Title: Team Assistant

Location: Richmond 

Full time

Job Description:

• Make an impact in a role where every day is different and you're never bored!
• Work in a great culture that is flexible, supportive and where we are always learning!
• Permanent full time role based in Richmond

We're REA

With bold and ambitious goals, REA Group is changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home.

Our people are the key to our success. At the heart of everything we do, is a thriving culture centred around high performance and care. We are purpose driven and collaborative, which drives innovation and our ability to make a real impact. As such, we're proud to have been named in Australia's "Top 5" Best Workplaces two years in a row, as well as being recognised as a Best Workplace for Women.

Where the team fits in

The Customer Group is the driving force behind our flagship sites, realestate.com.au and realcommercial.com.au. When you join the Customer Group, you join a cross-functional group of folks representing product, tech, sales and marketing, supported by PR, communications, HR, finance, legal - all the people you need to create products our consumers love and customers value. With realestate.com.au being the number one destination for people interested in property in Australia, as you can imagine - the group of legends working on our little red house are very passionate about what they do.

Day to day of the job

In this role you will support the Executive General Manager - Customer Platforms & Services, General Manager - Customer Solutions & Operations, and National Sales Director within the Customer group. You will be responsible for activities such as: diary management, meeting preparation, developing schedules, reports and plans, budget and account related processes, coordination of team and leadership meetings, amongst others.

What the role is all about

• Full diary management and travel bookings, with an ability to quickly react to change; ensuring you are elevating issues as they arise, ensuring visibility of high priority activities
• Assist teams with planning and organising offsites, events, showcases and celebrations
• Provide admin support including team communications, PowerPoint presentations, invoice processing and purchase orders and assisting with relevant documentation
• Proactively look for opportunities to develop and improve systems and procedures to maximise team efficiencies
• Be the support for the team culturally, informing leaders of any noticeable concerns, communicating any team feedback or suggestions to your stakeholders when necessary
• Always maintain professionalism and confidentiality

Who we're looking for

• Ability to adapt and thrive in an evolving environment
• A few runs on the board as a team assistant or executive assistant, supporting a large team (tech industry ideal)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience organising team meetings, events, and engagement activities for teams
• Proactive approach, with the ability to effectively manage multiple priorities
• High attention to detail with strong written communication skills, including exceptional grammar and proof-reading skills

The REA experience

The physical, mental, emotional and financial health of our people is something we'll never stop caring about. This is a place to learn and grow.

Some of our Perks & Benefits include:

• A hybrid and flexible approach to working
• Flexible leave options including, birthday leave and purchase additional leave
• Flexible parental leave offering for primary and secondary carers
• Our Because We Care program offers employees volunteering leave, community grants, matched payroll giving and our Community Café donates 100% of revenue to charity
• Hackdays so you can bring your big ideas to life

Our commitment to Diversity, Equity, and Inclusion

We are committed to providing a working environment that embraces and values ersity, equity and inclusion. We believe teams with erse ideas and experiences are more creative, more effective and fuel disruptive thinking. If you've got the skills, dedication and enthusiasm to learn but don't necessarily meet every single point on the job description, please still get in touch.

Join our Talent Neighbourhood

#LI-HYBRID

Executive Assistant - Hybrid

locations

Madison, WI

time type

Full time

job requisition id

R-011629

Job Purpose:

Job Responsibilities:

• Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items.
• Under direction of senior management, assist in response of internal/external inquiries.
• Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management.     
• Participate in streamlining and adding efficiency to administrative workflow processes.
• Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies.  
• Composes routine correspondence, correct grammar, punctuation and spelling.
• Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.

The above statement of duties is not intended to be all inclusive and other duties will be assigned from time to time.

Job Requirements:

List of general education, background and experience, knowledge, skills, and abilities typically required to effectively perform the responsibilities of the job. Also include any required licenses and/or designations.

• One to three years administrative work experience to include competencies in the following areas:

• Plan, organize and assist in multiple projects/assignments.

• Word processing, spreadsheet, graphic software and Internet/Intranet applications.

• Provide internal/external customer services.

• Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems.

• All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative.

• Ability to communicate via verbal and written communication clearly and effectively. 

• Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel.

Compensation may vary based on the job level, your geographic work location, position incentive plan and exemption status.

Base Salary Range:

$51,000.00 - $76,500.00

At TruStage, we believe a sound, inclusive benefits program is of vital importance, along with a flexible workplace that allows for work-life balance, career growth and retirement assistance. In addition to your base pay, your position may be eligible for an annual incentive (bonus) plan.  Additional benefits available to eligible employees include medical, dental, vision, employee assistance program, life insurance, disability plans, parental leave, paid time off, 401k, and tuition reimbursement, just to name a few. Beyond pay and benefits, we also recognize that flexibility, including working in a place you prefer, is essential to caring for our employees.  We will continue to strive to offer flexibility and invest in technology and other tools that will make hybrid working normal rather than an exception, so that when “life happens,” you can focus on what’s most important.

Academic Records Coordinator

Iowa City, Iowa, United States

The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Academic Services Coordinator.

 If you’re energized by problem‑solving, teamwork, and making a meaningful impact on student success, this may be the perfect role for you! Join a team that keeps the university running with accuracy, integrity, and exceptional service! The Office of the Registrar is seeking a detail‑driven, customer‑focused Academic Services Coordinator to support our Academic Records, Transcripts, and Verifications area.

 Join the Office of the Registrar and have an opportunity to:

·Authenticate and verify the accuracy of academic records.

·Apply enrollment changes in academic records using MAUI and National Student Clearinghouse.

·Maintain, interpret, and assist students, faculty, staff and public with student records problems or questions.

·Assist with determining residency (resident vs. non-resident) for tuition classification by applying rules according to State of Iowa code.                                                                 

·May manage and provide administrative support of Registrar's/UI Service Center staff and Registrar Services Specialist in the areas of transcripts and verifications by providing direction, assignments, feedback, coaching and counseling to assure staff is compliant with UI policies and procedures.

Required Qualifications:

·Bachelor’s degree, or equivalent education and experience is required. (Equivalent experience: four additional years of related experience if no higher education degree.)

·Minimum of one year of related work experience.

·Demonstrated experience in training, leadership, and/or leading a team

·Demonstrates a WORKING proficiency level in:

o    The ability to establish, build, and maintain productive relationships and partnerships within and external to own unit and agencies.

o    Ability to work in a team-based environment that supports a variety of iniduals and groups in a constructive and respectful manner.

·Demonstrates a EXTENSIVE proficiency level in:

o    The ability to create, maintain, retrieve, and archive electronic and procedural documents. Follows security and version management guidelines and practices as well as standard processes and procedures to ensure/maintain data accuracy, integrity, and confidentiality.

o    Understanding of the necessity and ability to process information with high levels of accuracy and attention to detail.

o    Use of communication concepts, tools, and techniques to effectively transmit, receive, and accurately interpret information to various groups.

o    Using online records management systems, preferably MAUI (internal UI) system or other student records system or product (I.e., Banner, Peoplesoft).

o    The ability to learn and apply broad institutional rules, policies and laws, such as understanding FERPA and other university and federal regulatory procedures.

o    MS Office Suite applications such as but not limited to Word, Excel and One Note.

Special Qualifications Required

·No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel. 

·No evening or weekend work is required, except for participation in Commencement activities.

Desirable Qualifications:

·Understanding of the University’s and Registrar’s Office mission, vision, and key factors.

·Demonstrates basic familiarity with cash handling, financial processes, and procedures.

·Experience working in higher education, preferably in a Registrar’s office or role.

·Direct experience and familiarity with FERPA and university regulations preferred.

To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission:

·a current resume

·a cover letter

Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: Anticipated Hiring Salary $49,000-$54,000 with Competitive Benefits

Additional Information

• Classification Title: Registrar Services Crd
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Course Offering and Scheduling Coordinator

Iowa City, Iowa, United States

The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Course Offering and Scheduling Coordinator.

 Join the team in a role that sits at the heart of academic operations! As the Course Offering and Scheduling Coordinator, you'll partner with colleges, departments, faculty, and campus service teams to bring the university’s academic schedule to life. You’ll provide expert oversight of course and event scheduling by monitoring contact hours, validating policy compliance, and approving course sections submitted through MAUI Workflow and Status notifications. Beyond scheduling, you’ll support the daily care and readiness of university classrooms and contribute to the success of major campus traditions like commencement. If you love problem‑solving, collaboration, and keeping campus running smoothly, this role is made for you.

 Join the Office of the Registrar and have an opportunity to:

·Monitor contact hours and class-time allocations for accuracy in submitted course offerings.

·Monitor submitted course offerings for policy adherence.

·Provide assistance at University Commencement ceremonies which may include pre-ceremony setup and tasks.

·Maintain, interpret, and assist students, faculty, and staff with questions or problems.

·Coordinate and consult with academic units to schedule classrooms for schedule of courses and supplemental academic special events in Ad Astra Schedule.

About the Department: In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus. 

Required Qualifications:

·A bachelor’s degree or an equivalent combination of education and experience.

·Experience (typically 1-3 years) working in a postsecondary academic setting.

Competencies Required

·Demonstrates an EXTENSIVE proficiency level in:

o    Knowledge of and experience with techniques and tools that promote effective analysis, including the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems.

o    Ability to effectively manage multiple concurrent objectives, projects, or activities with a high-level of attention to detail.

o    Operation and application of computer-based academic support systems or computer software applications related to a student information system (i.e., MAUI, PeopleSoft, Banner, etc.)

o    Ability to use and manage the applications within Microsoft Office Suite.

o    Knowledge and application of a variety of communication techniques and relationship building skills, including listening skills and the ability to work with a variety of iniduals and groups in a constructive and collaborative manner.

o    Ability to work both as part of a team/work group environment and as a self-motivated inidual.

Special Qualifications Required

·No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel. 

·No evening or weekend work is required, except for participation in Commencement activities.

·Some on-campus, in-classroom presence is expected to perform routine classroom management duties, most commonly at the start and end of each academic session.

Desirable Qualifications:

·Experience (preferably 2 or more years) working directly with MAUI.

·Demonstrates a WORKING proficiency level in:

o    Knowledge of Ad Astra or similar programs.

o    Knowledge of University of Iowa policies and procedures.

o    Knowledge of regulations, familiarity with the operations of a registrar’s office, and/or familiarity with classroom operations and campus facilities.

o    Knowledge of FERPA.

·a current resume

·a cover letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process. 

Additional Details:

Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: Anticipated Hiring Salary $49,000-$54,000 with Competitive Benefits

 Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Additional Information

• Classification Title: Registrar Services Crd
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 4A
• Starting Salary Minimum: 49,000

Document Control Specialist

 Charlotte, NC 28202

Industry: Converted

Job Number: 200182

Pay Rate: $24 / hour

Job Description

Document Control Specialist (Hybrid)

Pay: Up to $24.00 per hour

Position Overview

Key Responsibilities

• Develop and implement document control systems and procedures for project-related documentation

• Process, secure, and manage vendor documents, construction documents, quality records, and business records

• Coordinate and oversee the assembly, reproduction, and revision control of construction work packages

• Ensure accurate tracking, version control, and distribution of documents

• Manage document submission and archival in accordance with project and regulatory requirements

• Support project teams with document retrieval, reporting, and compliance needs

• Implement cost-effective solutions to improve project information management efficiency

• Maintain confidentiality and document security standards

Contract Administrator

 Charlotte, NC 28202

Industry: Kirlin Jobs

Job Number: 200243

Pay Rate: $25 / hour

Job Description

Contract Administrator / Contract Management & Billing Support Specialist

Pay: $25.00-$35.00 per hour DOE

Location: Remote (Virtual)

We are seeking a Contract Administrator / Contract Management & Billing Support Specialist to support contract and billing operations for a large utility organization. This role assists with processing customer agreements, billing setup, research, and customer support, working closely with internal teams and legal partners.

Key Responsibilities

• Support contract management and billing activities, including customer agreements and billing setup

• Process and research billing and contract-related inquiries

• Assist with monthly billing; PeopleSoft or SAP experience preferred

• Handle complex and time-sensitive customer requests

• Coordinate with internal teams and legal counsel as needed

• Communicate with internal and external customers via phone or video

Qualifications

• Minimum 2 years of experience in contract management, billing support, or related work

• Working knowledge of project or contract management principles

• Strong problem-solving and communication skills

• Bachelor’s degree preferred

Why Join

• Primarily remote role with limited in-office requirements

• Opportunity to support high-impact utility projects

Development & Experience Coordinator (Austin, TX)

Remote

Your Role:

Reporting to the Manager, Learning and Development, the Development & Experience Coordinator plays a critical role in enabling high quality learning and crew experience programming across the organization. You’re someone who loves being the person who “makes things happen” - bringing structure, follow-through, and care to everything you support. You’re organized, dependable, and excited to learn.   

You will provide essential coordination and operational support across L&D and broader crew experience initiatives, helping ensure programs, events, and communications run seamlessly. You’ll work closely with experienced team members who are invested in your growth and development, gaining exposure to how impactful learning and experience programs are designed, delivered, and evaluated.  

This role is remote, but candidates must be based in Austin, TX and will support our onsite Austin office up to 25-30% of the time, partnering with our internal events team and serving as a local point of presence.  

What You'll Do:

Development & Experience Support and Enablement  

• Support the execution of L&D programs and broader crew experience initiatives by managing calendars, scheduling sessions, coordinating logistics, and supporting routine communications. 
• Serve as a reliable operational partner to ensure programs & experiences are welcoming, well-organized, and thoughtfully executed. 
• Provide light administration across technology platforms, including pulling reports, maintaining learner data, managing enrollments, and supporting survey distribution. 
• Assist with the creation and formatting of materials and communications using existing templates (e.g., Canva, slide decks, email communications).
• Support for other People Team projects and initiatives as needed.

Office & Onsite Support  

• Act as an onsite point of contact for Austin office space as needed, in collaboration with the internal events team. 

• Support day-to-day office operations such as managing incoming mail and deliveries, calendar administration, and serving as an onsite point of contact for vendors as needed. 

• Help ensure onsite environments are prepared and supported for meetings, events, and crew experiences. 

• Support onsite experiences by managing RSVPs, ordering catering and materials, preparing spaces, and assisting with day-of execution.  

• What You Bring to the Table:

• 1-3 years of experience in an administrative, coordination, operations, events, HR, or related role (internships and part-time experience welcome). 

• Based in Austin, TX, with the ability to be onsite at Austin office space as needed to support events, meetings, and operations. 

• Ability to travel 20-30% for company events & team meetings. 

• Strong organizational skills with the ability to manage details, deadlines, and multiple requests simultaneously. 

• Comfort using common workplace tools (Microsoft Office); experience with Canva or similar tools is a plus. 

• Clear written and verbal communication skills, with a service-oriented mindset and attention to detail. 

• Ability to work collaboratively across teams and support a variety of stakeholders with professionalism and positivity. 

• Interest in Learning & Development, employee experience, or people operations, with a desire to learn and grow in the field. 

• Proactive, reliable, and eager to take ownership of tasks that help the team succeed. 

• You’re no hero – You know the power of teamwork and celebrate the work of others before your own.

• You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of.

• You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day.

• You can walk in someone else’s boots – You seek to understand other’s viewpoints and think that you get to better answers by sitting on the same side of the table.

• You don’t walk on eggshells – You’re not afraid to leave the bullsh*t behind and have honest conversations.

• We recognize that talent comes in many forms. Even if you don’t meet every requirement, we encourage you to apply. You may have strengths we haven’t yet considered!

What We Bring to the Table:

• A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few).
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1.
• Free eggs and butter (yes, really!), along with friends and family discounts. 
• Fun team SWAG that will make you the talk of the town.
• Professional development opportunities and an amazing team dedicated to your growth.
• At Vital Farms, compensation decisions are dependent upon a variety of factors, which may include, but are not limited to, skill level, experience, education, training, market demands, and business needs. A reasonable estimate of the current starting annual base salary for this position is $55,000 - $65,000. Please keep in mind that hiring at the maximum end of the range would not be typical in order to allow for potential continued future salary growth.

Executive Assistant

State Policy Network

About Us (and You):

At State Policy Network, we’re building an America where personal freedom, innovation, and opportunity empower everyone to thrive. We’re a national nonprofit—but more than that, we’re the connector and champion behind a growing movement of state-based think tanks and partners working toward a freer society.

That’s where you come in. In this role, you won’t just be a spectator—you’ll be in the thick of it, working alongside bold leaders to ignite durable, state-level freedom movements. Together, we’ll help high-performing, independent think tanks make a real impact—one state at a time.

How you**’**ll make an impact:

SPN is seeking a part-time, remote Executive Assistant to support the President & CEO. This role is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys creating clarity and order. You will be responsible for managing priorities, streamlining workflows, and serving as a trusted point of coordination between the CEO and those competing for time and attention. If you’re ready to help maximize the CEO’s time, and in turn, advance liberty across the country, keep reading! 

This role includes a competitive salary commensurate with experience. Much of SPN’s staff are remote and this position is eligible to work remotely from a virtual office anywhere in the United States.  

Your Day-to-Day:

• Manage the President & CEO’s calendar and schedule, ensuring time is aligned with the CEO’s priorities.
• Oversee and prioritize the CEO’s email inbox, flagging important messages, drafting responses, and ensuring timely follow-up.
• Collaborate with CEO to arrange travel, including flights, accommodations, itineraries, and logistics.
• Serve as an air traffic controller for internal teams and external partners seeking face time with the CEO—helping to balance priorities and manage expectations.
• Coordinate meeting briefs, notes, and follow-ups to ensure the CEO is fully equipped for conversations with staff, donors, partners, and other stakeholders.
• Support other administrative and strategic tasks as needed to maximize the CEO’s efficiency and effectiveness.

TLDR? We’re looking for…

• Strong organizational and project management skills, with proven ability to manage complex schedules.
• Excellent written and verbal communication skills, with the ability to prioritize and synthesize information quickly.
• High level of professionalism, discretion, and judgment in handling sensitive and confidential matters.
• Comfort with technology and remote tools (e.g., Outlook, Teams, Zoom, Salesforce, or similar CRM).

Are YOU a good fit?

• Are you Mission-Bound? Everything we do at SPN is in service to the restoration of inidual rights and self-governance. We pursue excellence in our work and set aside our pride and differences to commit ourselves to this end.
• Are you Candid and Humble? We give and receive honest and respectful feedback with the assumption of positive intent. We deal with problems and conflict directly with the iniduals involved. We are open to challenges, eager to learn, and willing to acknowledge mistakes to improve.
• Are you Entrepreneurial? We seek opportunities, embrace innovation, and take prudent risk with a bias toward action. We test, fail small, and scale our successes. We’re resilient but also nimble, looking for the potential in every challenge.  
• Are you Relational? Trust and respect are built over time through competence, reliability, and integrity. We establish credibility through meaningful relationships, demonstrating value before expecting influence or partnership.

Sound like you?

Qualified candidates should submit the following application materials in one PDF file:directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.

Ready Built Administrator

Location Campbelltown SA 5074, Australia

Work TypePart time

Positions1 Position

Job no: DDF69

Category: Ready Built, Administration

• Strong foundations to support you. We invest in your future
• Great hours Mon to Fri available
• Gain access to our employee benefits, including discounts with over 400 retailers

Henley has built its reputation on offering quality, choice, affordability, and innovation to our customers, so more South Australians can own a home they'll love. With a long history of creating professional career pathways for employees, we are excited to be on the lookout for a Construction Administrator.

Look forward to joining a company that feels like a community, provides endless growth and opportunity - surrounded by great people along the way! You will be joining a passionate, driven, and collaborative team in this part-time role, based in Campbelltown.

About your new career

Join our completed homes team as a Readybuilt Administrator and take charge of managing the administration for our new home journey builds, overseeing the entire process from pre-construction to settlement. As a vital member of our team, you will play a crucial role in coordinating the build through both internal and external processes, ensuring all essential components are taken care of to bring the completed home to market.

In this position, you will establish strong partnerships with internal and external customers, developers, land agents, certifiers, and other relevant stakeholders, working together to achieve exceptional outcomes. At Henley, we foster a collaborative environment where team members support one another, and you will thrive by actively engaging and collaborating with other Henley team members.

This is a part-time opportunity, offering 25 hours per week from Monday to Friday.

Some insight into you

You are an accomplished administrator with a strong customer service background, adept at thriving in a fast-paced, compliance-driven industry. Your expertise lies in administration and project management, and you possess a meticulous attention to detail and exceptional organisational skills. Ideally, you have previous experience in a comparable position within the residential construction industry, which has equipped you with a solid understanding of its dynamics.

Building rapport comes naturally to you, and you derive satisfaction from collaborating with fellow team members to achieve outstanding results. As a team player, you appreciate working in an environment where your contributions are valued and fostered by the organisation.

The perks of the job

In addition to the essential benefits we offer, we go above and beyond to provide you with even more:

• Experience a culture that genuinely prioritises your well-being and invests in your career development.
• Enjoy a highly collaborative and supportive work environment that allows for flexibility in your schedule, promoting a healthy work-life balance.
• Take advantage of exclusive new home discounts when you build a Henley Home.
• Additionally, gain access to a wide range of retailer discounts, enabling you to save on regular household expenses such as private health insurance, groceries, fuel, and clothing.
• Participate in our Referral system and receive monetary rewards for referring your family and friends to our organisation.

 A little about us

Since its inception in 1989, Henley has established itself as a premier home builder in Australia, having successfully constructed over 60,000 homes across the country.

We take immense pride in our partnership with Sumitomo Forestry Co., Ltd, a globally renowned leader in new home design with a remarkable 330-year history. With an annual output of 20,000 homes worldwide, spanning countries such as Japan, the USA, and Australia, Sumitomo Forestry Co., Ltd provides us with unparalleled financial support and stability. This partnership empowers us to operate autonomously at the local level while benefitting from the backing of a reputable international company.

Our commitment to excellence is reinforced through our collaboration with esteemed tradespeople and suppliers. Together, we endeavour to deliver top-quality, affordable homes in the communities where our customers aspire to reside.

Join Our Team

We are Henley, where everyone is welcome. We celebrate all cultures and know that the more erse and inclusive we are, the better we can serve our community. We are proud to be part of the Sumitomo Forestry Group and our shared philosophy of fairness and integrity.

We look forward to welcoming you to our team!

Title: Academic Services Support Specialist

Location: Provo United States

Job Description:

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist iniduals in their quest for perfection and eternal life."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Academic Services Support Specialist

This position is responsible for providing services to students in the areas of registration and answering general information questions. This position is also responsible for answering incoming telephone calls for the BYU Salt Lake Center and directing them to the appropriate employee or department and to answer the outside call button for entrance to the building.

Note: This is a part-time position (28) hours per week.

What you'll do in this role:

1. Student Services

• Process Clearance to Register forms and assist non-admitted students with registration, tuition, withdrawals, and grade changes.
• Handle student account inquiries in compliance with FERPA and resolve registration/records issues with Enrollment Services.
• Support students, faculty, and visitors in person, by phone, email, and online chat; provide advising information and appointments.
• Provide cashiering services, building access, parking, ID card information, directions, and maintain website accuracy.

2. Communication & Security Operations

• Monitor building access systems, call buttons, and CCTV; determine visitor admittance.
• Answer and route incoming calls and online chats; track staff availability.
• Receive, distribute, and manage mail and packages.

3. Faculty Services

• Support faculty by communicating with students, printing class rolls, and managing mailboxes and office space.
• Oversee copy center operations, supplies, service requests, and issue faculty/staff parking permits.

4. Other Duties

• Complete special projects, coordinate technology repairs, and maintain bulletin boards and shared spaces.
• Cross-train with and assist the Library and Testing Center; perform other duties as assigned.

Required

• High School Diploma with one year of experience in an office environment.
• Strong oral and written communication skills with a professional demeanor; able to actively listen and communicate effectively with students, faculty, staff, and the public across phone, email, chat, and in-person settings.
• Proven problem-solving abilities with proficiency in Microsoft Outlook, Word, and Excel, and experience using office equipment such as copy machines, scanners, and printers.

Preferred

• Associate degree with two years of experience in an office environment, or four plus years in an office environment.
• Experience with a multiple line telephone system and website chat system.
• Knowledge and understanding of the BYU community, the BYU Salt Lake Center, and BYU FlexGE.
• Knowledge and understanding of the BYU student registration policies and procedures.

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 46

Typical Starting Pay: $17.00 - $21.50

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each inidual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Title: Regional Workplace Experience Manager (Americas)

Location: Provo United States

Job type: Hybrid

Job Description:

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform-we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention-but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won't have to look to find growth opportunities-ready or not, they'll find you. From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.

Regional Workplace Experience Manager (AMER)

Why We Have This Role

Qualtrics' Global Real Estate Team manages all company sites worldwide to create productive, safe, and collaborative work environments. This role exists to lead the Workplace Experience team that ensures every employee, visitor, and customer enjoys a seamless and inspiring workplace. You will lead a erse team across the Americas, driving innovative and practical solutions that shape how and where we work. Partnering closely with teams across People, Facilities, IT, and more, you will help define the experience and culture of Qualtrics' offices while embodying our core TACOS values.

How You'll Find Success

• Takes initiative to design and implement workplace strategies that maximize connection and productivity
• Leads collaboratively across functions and geographies, building trust and influence
• Mentors and develops a erse, high-performing team with clear vision and accountability
• Uses data and employee feedback to continuously refine and improve the workplace experience
• Manages budgets thoughtfully to balance cost-efficiency and quality service delivery
• Acts as a change agent, driving adoption of new workplace models and ways of working
• Maintains hands-on involvement with operations to ensure smooth, day-to-day execution

How You'll Grow

• Strengthen leadership skills by managing and growing a cross-functional, multi-location team
• Gain deep expertise in hybrid work models and evolving workplace technologies
• Build strategic influence by collaborating and presenting to senior leaders to shape company-wide policies
• Enhance financial and operational management capabilities by overseeing budgets and vendor partnerships
• Develop agility and problem-solving skills while navigating complex, global workplace environments

Things You'll Do

• Develop and implement a flexible workplace strategy that supports a hybrid work environment and drives employee engagement
• Lead the Workplace Experience team, fostering a culture of continuous improvement and professional growth
• Ensure compliance with all workplace safety, health, and regulatory standards across regional locations
• Oversee workplace operations including food programs, events, and facility services to enhance employee satisfaction
• Manage financial performance of workplace programs, identifying efficiencies and controlling costs without sacrificing quality
• Collaborate with key stakeholders to align workplace initiatives with broader company goals and employee needs

What We're Looking For On Your Resume

• Bachelor's degree in Business Administration, Facilities Management, or a related field; a

Master's degree is a plus.

• 7+ years of progressive corporate and/or consulting experience in the areas of

Workplace Management, High End Hospitality or Food Service, Human Resources, or

comparable fields

• Proven experience leading workplace experience or related teams in corporate, hospitality, or consulting settings
• Track record managing multi-location workplace portfolios and delivering impactful programs
• Demonstrated success working cross-functionally with People Ops, Facilities, IT, Finance, and Communications teams
• Strong financial acumen, including budget management and cost optimization
• Skilled at leveraging data and employee feedback to inform decisions and influence leadership
• Experience supporting hybrid or digital-first workforces preferred

What You Should Know About This Team

• We are passionate about creating exceptional workplace experiences that enable employees to thrive
• Our team values transparency, collaboration, and continuous learning aligned with Qualtrics' TACOS principles
• You will lead impactful change, directly influencing how work gets done across multiple sites in the Americas
• We invest heavily in professional development and mentorship to help you grow your skills and career
• The team fosters a supportive and dynamic culture where every voice matters

Our Team's Favorite Perks and Benefits

• Competitive health and wellness programs tailored regionally
• Opportunities for career development, including training and leadership coaching
• Comprehensive benefits package with generous PTO and holidays
• Recognition programs and ERG participation (MosaiQ, Q Pride, Q&Able, QSalute, WLD, Green Team).
• Regular team-building events to foster connection and fun

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. Given the nature of this role, it is required that you are in office 5 days a week. #onsite

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Applicants in the United States of America have rights under Federal Employment Laws:

Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified iniduals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.

Not finding a role that's the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit

Title: Part Time Staff Assistant

Location: Elyria, OH,  United States

Part Time

Job Description:

Job Description

Reporting to the Coordinator of Tutoring and the Dean of Teaching and Learning Support Division, the Part– time Staff Assistant will perform clerical duties including but not limited to: providing excellent customer service to students, faculty, and the community via phone, email and in-person communication; filing; effectively utilizing office and computer equipment; accurate and efficient daily data entry; creating, maintaining and updating documents using Microsoft Office products; scheduling meetings; supporting the administrative functions of the assigned area; and other duties as assigned.

Qualifications

Required Qualifications: High school diploma or equivalent; excellent customer service skills; ability to effectively work in a team-based environment; strong communication skills; excellent computer ( proficient in Microsoft Office Suite, Outlook and Internet Explorer) and technical skills; at least one year working in an Academic environment.

Preferred Qualifications: Associate degree; one to three years working in an Academic office setting; project management; experience with PeopleSoft; marketing experience; supervisory or training experience.

The complete application file should include cover letter, resume, unofficial college transcripts (undergraduate and graduate), and 3 professional references which can be uploaded to the online application.  Candidate selected will be subject to appropriate background checks before hire.

About LCCC: 

Established in 1963, Lorain County Community College is the first community college in Ohio with a permanent campus. For six decades, LCCC has served the erse needs of greater Lorain County region by providing affordable access to higher education and now serves approximately 13,000 students each year in certificate, associate, bachelor’s and master’s degree programs. 

Since 1963, one in four Lorain County residents have taken classes at LCCC and more than 43,000 have earned a degree. LCCC was recently ranked in the top 10% of most affordable colleges in the nation and more than 90% of LCCC graduates live and work in Northeast Ohio. 45% of Lorain County’s high school graduates earn college credits through LCCC’s high school dual enrollment programs. LCCC also partners with more than 700 employers and offers 170 industry-recognized credentials to better prepare the workforce for the future. 

LCCC is a dynamic, student-centered college intentionally designed to support iniduals with balancing multiple roles on their path to college completion. 85% of LCCC students work while attending college, with majority working at least half-time. The average age of LCCC’s students is 24, and many bring life experiences that include caring for dependents, serving in the military, or completing some prior college. Over 80% of LCCC students received financial assistance through grants and scholarships, and LCCC has been nationally recognized for holistic, fully integrated services and commitment to student success. 

Lorain County Community College seeks to hire and employ locally whenever possible.  Employees should reside in Ohio, where they can be responsive to on-campus work requirements, and within a reasonable commuting distance of their work location.

Job Info

• Job Identification1899
• Job CategorySupport Part-time
• Job SchedulePart time
• Locations 1005 N Abbe Road, Elyria, OH, 44035, US

Document Control Specialist - Georgia - Hybrid

Location:  

Any city, GA, US, 99999

Req ID:  34234

Work Mode:  Virtual (Exception only)

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development. 

Summary

The Document Control Specialist - Georgia - Hybrid supports daily operations through data entry, document processing, and mailroom assistance. This role is responsible for identifying and indexing documents, linking images to Medicaid cases, and performing routine mailroom functions. The position requires strong attention to detail, the ability to work in a fast-paced environment, and comfort with repetitive processing tasks.

Your role in our mission

• Identify and review document images within the Perceptive Content system
• Accurately link documents and images to known Medicaid cases in the Maestro system
• Perform data entry and document indexing to support case processing and compliance
• Assist with daily mailroom operations, including sorting, processing, and distributing incoming and outgoing mail and packages
• Support timely and accurate document handling in alignment with program and operational requirements

What we're looking for

• Required experience performing data entry and document processing in a professional environment
• Experience in document control or mailroom operations preferred
• Basic proficiency in Microsoft Excel, Word, Outlook/Email, and Teams
• Ability to work effectively in a fast-paced, production-driven environment
• Strong attention to detail and accuracy when handling documents and entering data

What you should expect in this role

• Full-time, hybrid position in Georgia.
• Standard business schedule, Monday through Friday from 6:00 AM - 6:00 PM
• Hands-on operational role with repetitive processing and document handling
• Collaboration with internal teams supporting the Florida account
• Video cameras must be used during all interviews, as well as during the initial week of orientation.
• Harver Assessment Requirement: As part of our interview process, all candidates must complete the Harver Assessment. This assessment helps us evaluate key competencies relevant to the role, including communication skills, multitasking abilities, and problem-solving capabilities.

The pay range for this position is $32,800.00 - $46,900.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines “wages” and “wage rates” to include “all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits.

Executive Assistant

Remote

The Organization: Merit America

The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage.

These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families.

Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work.

Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching.

Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs.

Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners.

Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday).

Role Overview:

The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders.

The Executive Assistant will report directly to Lia Bonamassa (Chief of Staff) and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications.

Responsibilities:

The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following:

Executive Calendar & Schedule Management (50%)

• Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request
• Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities
• Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency
• Prepare daily/weekly schedule briefings with context, materials, and priorities
• Monitor and respond to scheduling requests with urgency when needed (note: while responses outside business hours are appreciated for urgent matters, they are not required)

Travel & Logistics Coordination (20%)

• Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries
• Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings
• Handle expense reconciliation and travel reimbursements
• Anticipate travel needs and prepare travel-related briefing materials

Communication & Stakeholder Management (20%)

• Draft and edit emails, correspondence, meeting agendas, and post-meeting action items on behalf of the Co-CEOs
• Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders
• Manage the Co-CEOs' inboxes, flagging priority items and drafting responses as appropriate
• Maintain discretion with sensitive and confidential information

Operational Support & Project Coordination (10%)

• Streamline workflows and systems to align with CEO priorities and deadlines
• Coordinate logistics for leadership meetings, team offsites, and organizational events
• Support cross-functional initiatives and strategic projects as needed
• Maintain organized systems for tracking action items, deadlines, and follow-ups
• Assist with Board coordination, including meeting minutes and follow-up actions (as role expands)

Skills & Competencies

We recognize that some iniduals from underrepresented backgrounds may hesitate to apply if they don’t meet 100% of the listed qualifications.  Please don’t let that discourage you from applying! We value the unique skills, experiences, and perspectives that each applicant brings, and we encourage you to apply if you believe your background demonstrates the required skills and competencies:

Must Haves for all roles at Merit America: 

• Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers
• Demonstrated history of embodying our values, which inform our work and drive our organization's culture
• Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together
• Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference
• Passionate about fostering a workplace culture that embraces and values inidual differences, aligned with our core value of inclusivity

Must Haves for this role:

Executive Support & Calendar Management

• Experience as an Executive Assistant or in a similar high-level administrative role
• Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders
• Track record of anticipating needs and proactively solving problems before they arise

Communication & Stakeholder Management

• Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives
• Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
• Ability to serve as a professional liaison between executives and board members, partners, and teams

Organization & Project Coordination

• Strong organizational skills with ability to manage multiple priorities simultaneously in a fast-paced environment
• Experience coordinating complex travel logistics, including international travel arrangements
• Ability to streamline workflows and implement systems to improve executive efficiency

Technical Proficiency & Adaptability

• Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools
• Comfort working in a fully remote environment with a distributed team
• Ability to learn new tools and systems quickly

Discretion & Professionalism

• Demonstrated ability to handle sensitive and confidential information with the utmost discretion
• Sound judgment in prioritizing issues and knowing when to escalate
• Flexibility to respond to urgent matters outside standard business hours when needed

Nice to Haves for this role:

• Experience supporting C-suite executives at a nonprofit or mission-driven organization
• Experience in a startup or high-growth environment
• Background in education, workforce development, or social impact sectors
• Experience supporting large-scale events or offsites

Other Logistics 

• This position is full-time: Monday-Friday, 40-50 hours/week
• Location: Remote
• Salary: $100,000
• Priority Application Deadline: Friday, February 6th

Our goal is to have competitive and equitable compensation.  We have a market-based compensation approach, which means we benchmark each role from reputable data sources. We compare our benchmarks against similarly sized non-profit organizations with comparable annual budgets and geographical areas. We pay the same rate for the same roles and adjust to comply with statutory mandates.

We take care of our employees by providing the following perks and benefits (please note that some of the benefits do not apply to temporary employees): 

• Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
• Flexible Spending Account and Health Savings Account
• Dependent care Flexible Spending Account
• Health Reimbursement Account fully funded by Merit
• Education & personal development reimbursement
• Catalog of courses for professional learning and development
• Short and long-term disability
• Unlimited vacation (after a 90-day introductory period)
• Paid Parental Leave and Adoption benefits (after 1 year of employment)
• 11 federally recognized holidays
• 2 week holiday office closure in December/January
• 401(k) retirement plan with automatic Merit contribution
• Wellness Benefits/Wellness Resources
• Discount perks at work program
• Phone/technology stipend
• Home office setup stipend
• Affinity groups and community building via virtual, in-person, and/or regional meetups

*Eligibility for some benefits may vary based on employment status, full-time or part-time. Eligibility will be outlined during the hiring process.

Remote Work & Sponsorship

Candidates must reside within the 50 states or District of Columbia and have full authorization to work in the 50 U.S. states & the District of Columbia (international work abroad, including the U.S. territories (Puerto Rico, Guam, U.S. Virgin Islands, and other islands are excluded). In addition, Merit America doesn't offer employment visa sponsorship.

Office Manager

Full Time • Hybrid - US

Benefits:

• Competitive salary
• Flexible schedule
• Free uniforms
• Training & development
• Bonus based on performance
• Paid time off

ASP – America’s Swimming Pool Company is America’s premier swimming pool service company.  We have been operating for over 20 years with an outstanding reputation. We pride ourselves on providing "resort quality pool services".  To do this we have built a team of dedicated, enthusiastic technicians who enjoy delivering resort-quality service and treating our customers with the utmost respect.

Our Mission: At ASP, we create superior value for our customers in all that we do by leveraging technology, higher standards, knowledge and the relentless pursuit of excellence.

Because of our approach, we have earned loyal customers who expect and desire dependable, quality swimming pool solutions. We guarantee satisfaction with our services and do not require long-term contracts. We are fully licensed and insured and our team members are among the best in the swimming pool service industry.

Responsibilities:

Success in this position will be determined by the following measurable results:

• Serve as the primary point of contact for customers, addressing inquiries and resolving issues promptly.
• Book new customers and handle incoming sales inquiries.
• Provide quotes and estimates.
• Order product as directed and manage inventory.
• Manage jobs, routes, and schedules to optimize efficiency and productivity.
• Ensure route optimization for technician assignments.
• Manages customer billing, accounts payables, and accounts receivables/collections.
• Oversees vendor management.
• Aids in marketing efforts and sales.
• Other duties as assigned.

Requirements:

Requirements for this position are that you have:

• (1) At least 1 year of office management and/or accounting experience; and
• (2) a valid driver's license with a clean driving record.
• Efficient with MS Office Suite and Google Workspace
• Experience with QuickBooks Online required
• Excellent time management skills
• Ability to work independently with minimal supervision
• Strong organizational skills and comfortable working in a fast-paced environment
• Motivated self-starter
• Attention to detail and problem-solving skills
• Strong communication and interpersonal skills
• Ability to maintain regular and punctual attendance
• Must be able to talk, listen and speak clearly on telephone
• May be required to lift or carry up to 30lbs 
• Experience with swimming pools and/or similar service industry desirable, but not required.

Bonus Potential:

This position has the potential of earning an annual bonus by the company when specific gross revenue goals are met for the year.

Benefits:

Company phone, laptop, printer, mileage reimbursements and flexible PTO during the off-season. 

Next Steps:

If you are interested in being considered for this position and joining our award-winning team, then we would encourage you to apply for this position.

We look forward to learning more about you as you go through our hiring process.

Flexible work from home options available

ASP is the nation’s largest and most trusted swimming pool cleaning franchise system with 257 locations across 20 states. Each location is independently owned and operated by a small business owner.  Our locations experienced professionals service over 420,000,000 gallons of water each week— always with reliable, friendly service and a flat, affordable rate.

A Leader in the Swimming Pool Service Industry

ASP was founded by Stewart Vernon in 2002, and he still leads the franchisor today.  He drives the company’s vision of increasing efficiency and lowering prices with a proven system and technological advances which each location employs.  For example, ASP’s proprietary software platform, Pool Ops®, automatically emails our clients a weekly digital report after each visit that includes the time of service, services performed, chemical balance, chemicals added, and a picture of the clean swimming pool.

Follow @lifeatASP to see what life is like working with an ASP team! #LifeatASP

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to America's Swimming Pool Corporate.

Executive Assistant/Office Manager

Nashville, TN

Billttrust is looking for a highly organized, proactive, and experienced Executive Assistant / Office Manager to play a pivotal role at the heart of our leadership team and Nashville office.

This is a unique opportunity for someone who thrives in a fast-moving environment, loves bringing order to complexity, and takes pride in being a trusted partner to senior leaders while also creating an exceptional in-office experience.

In this role, you’ll provide primary administrative support to senior executives and the Board, while also serving as the operational anchor and culture carrier for our Nashville office. If you’re energized by anticipating needs, managing competing priorities with ease, and ensuring everything (from executive meetings to office operations) runs seamlessly, this role was made for you!

This position is based in our Nashville office.

What You'll Do: 

Executive & Board Support

• Provide comprehensive administrative and logistical support to senior executives, including complex calendar management, scheduling across time zones, and prioritization of meetings.

• Act as a trusted partner to executives by anticipating needs, managing priorities, and handling sensitive and confidential information with the highest level of discretion.

• Prepare, submit, and track expense reports accurately and on time for supported executives.

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.

• Assist with special projects, internal communications, and cross-functional coordination on behalf of executives.

Board of Directors Support

• Support Board of Directors activities, including scheduling board and committee meetings, coordinating logistics, preparing and distributing materials, and assisting with agendas and follow-ups.

• Prepare agendas, presentations, reports, and meeting materials for executive and board meetings.

Office & Workplace Operations

• Serve as the primary on-site point of contact for the Nashville office, ensuring smooth day-to-day operations.

• Manage office facilities, vendors, supplies, and services (including building management, cleaning, IT coordination, and catering).

• Coordinate on-site meetings, events, employee visits, and team gatherings.

• Partner with People Operations, IT, and Facilities teams to support onboarding, offboarding, and employee experience initiatives.

• Ensure the office is consistently welcoming, organized, and aligned with company standards and culture.

What You'll Bring to the Team:

• 5+ years of experience in an Office Manager, Executive Assistant, or similar administrative role.
• Experience supporting senior executives in a dynamic, growing organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom).
• Ability to work independently, anticipate needs, and solve problems proactively.

The expected base salary range for this position is $115,000 - $125,000 annually.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At Billtrust, we celebrate and support ersity and are committed to creating an inclusive environment for all employees. So, if your experience aligns but doesn't exactly match each and every qualification, apply anyway. You may be exactly what we are looking for!  

What You'll Get:

• Work from Anywhere: Your home, a coffee shop, a company paid WeWork.... you decide!  
• A Culture that Lives its Values: Our values are not just words or window dressing, they guide our decisions - big and small - each and every day.
• Flexible Working Hours: We support your lifestyle- the results are what count.
• Open PTO: Work-life balance is important. We believe in giving our employees time to truly relax and recharge.
• Sabbatical: A paid leave to reward longevity and commitment to Billtrust. 
• Paid Parental Leave: To promote parent-child bonding and increase gender equity at home and in the workplace.
• Opportunities for Growth: Professional development can take many shapes. Join one of our seven ERGs or participate in our Mentor-Mentee, and Leadership development programs- we foster an environment where all employees can grow.
• Recognition: From Billtrust Bucks and CEO Shoutouts to Culture Champion and CEO Excellence Awards, our employees are recognized for hard work and outcomes achieved.
• Benefits: Medical, dental, vision, 401(k) with company match, short-term and long-term disability, flexible spending accounts, HSA, and life, cancer, and AD&D insurance.
• Minimal Bureaucracy: An entrepreneurial environment of ownership and accountability allows you to get work done.

Title: Remote School SLP - $55/hr

Location: AR-Little Rock

Job Description:

• Location: Little Rock, AR
• Work Setting: Healthcare
• Category: Education
• Job Type: Contract - Full Time
• Contract Duration: 12
• Est. Pay: $55 / Hour
• Position ID: 1080582

The Remote Speech-Language Pathologist (SLP) provides speech and language services to students in a school setting from a secure, remote location.  This role involves conducting evaluations, developing inidualized treatment plans, and delivering therapy aligned with each student’s educational goals and physician’s orders. Services are provided through secure teletherapy platforms, ensuring accessibility and continuity of care. 

Minimum Requirements:

• Active Speech Language Pathologist (SLP) Licensure in the state of assignment required
• Certificate of Clinical Competence in Speech-Language Pathology (CCC-SLP) preferred and may be required by state/contract.
• 1 years’ Experience in school-based setting and or pediatrics, preferred 
• Proficiency within teletherapy platforms and digital tools required 
• Complies with all relevant professional standards of practice
• Current CPR if required by contract
• TB questionnaire or TB testing upon hire if required by contract 
• Current Health certificate (per contract or state regulation)
• Must meet all federal, state and local requirements
• Must be at least 18 years of age

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan
• Awards and recognition programs

*Benefit eligibility is dependent on employment status. 

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.  

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Advancement and Alumni Services Coordinator - Woodruff Health Sciences Center

Job Number

159948

Job Type

Regular Full-Time

Division

Advancement & Alumni Engagement

Department

ADV: Woodruff Health Sciences

Job Category

Alumni Affairs and Development

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Emory Campus-Clifton Corridor

Remote Work Classification

Hybrid Remote

Description

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research and solicitation, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory’s mission to serve humanity. We are currently seeking multiple Advancement and Alumni Services Coordinators.

The Woodruff Health Sciences Center team is responsible for partnering with physicians, researchers, and faculty leaders to identify and engage potential supporters and building relationships with patients, friends, or others to support our work. This position will report to one of the following:

• Assistant Vice President, Advancement - WHSC
• Executive Director, Advancement and Alumni Services – WHSC
• Managing Director, Development Events - WHSC

KEY RESPONSIBILITIES:

• Supports program operations and provides administrative support for advancement and alumni engagement staff in a school, unit, or central department.
• Serves as primary liaison to departments within a school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
• May generate briefings, reports, letters, and other materials for the team.
• Provides project management support.
• Schedules and coordinates meetings and events on behalf of team.
• May monitor expenses and budgets.
• Performs other related duties as required.

ADDITIONAL JOB DETAILS:

In addition to the duties outlined above, the coordinator may be required to:

• Serve as the primary point of contact for the office, responding to all internal and external inquiries and requests for assistance promptly and professionally.

• Provide administrative support for team projects and travel, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.

• Support team and school/unit leadership in managing special projects and events.

• Occasional evening and weekend work required.

• Manage office supply/inventory, coordinate the shipping, storage, and reordering of materials and swag as needed, working with team members in the department and outside vendors.

• Interface regularly with faculty/physicians, donors, community leaders, corporate executives, and other influential stakeholders to advance organizational goals.  

• Assist with front desk/reception coverage as needed.

• This position requires coming in person two days a week.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
• Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Assistant Program Coordinator- SOM, Division of Infectious Diseases

Job Number

159043

Job Type

Regular Full-Time

Division

School Of Medicine

Department

SOM: Medicine: Infectious Dis

Job Category

Academic and Program Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

VA Medical Center

Remote Work Classification

Hybrid Remote

Description

The Assistant Program Coordinator will assist in the development and implementation of program initiatives and is essential to ensuring the operational continuity, coordination, and administrative infrastructure required.

KEY RESPONSIBILITIES:

• Assists in the development and implementation of program initiatives which may include the preparation of briefing materials, reports, correspondence and other documents.
• Performs research
• Developing and maintaining databases
• Developing promotional materials.
• Communicates with national and possibly international program contacts.
• Tracks program expenditures and may participate in the budget preparation process.
• May draft, edit and process grant proposals.
• Prepares and distributes reports.
• Coordinates logistical arrangements for meetings, conferences and travel.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A bachelor's degree or an equivalent combination of education, training and experience.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Administrative Assistant (ETS) | Temporary

Job Number

159994

Job Type

Temporary Part-Time

Division

Affiliated Organizations

Department

Georgia Humanities Council

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Georgia Humanities Council

Remote Work Classification

Hybrid Remote

Health and Safety Information

Description

The Administrative Assistant will support the work of Georgia Humanities, an affiliate of Emory University and the National Endowment for the Humanities. This temporary, part time role may evolve into a permanent position based on organizational needs and candidate fit.

KEY RESPONSIBILITIES:

• Ensures office activities comply with Emory policies and procedures.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Monitors audits and reconcile departmental accounts.
• Researches and creates new accounts and codes.
• May prepare journal transactions, balances accounts, reconciles errors and takes corrective action.
• Maintains databases and assimilates financial and statistical data.
• Coordinates invoice preparation, payables and/or receivables.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Shift: Tues - Thurs: 9:30am - 6:00pm, Wednesday optional remote day

MINIMUM QUALIFICATIONS:

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Administrative Assistant - Emory College of Arts and Sciences

Job Number

159400

Job Type

Regular Part-Time

Division

Emory College

Department

ECAS: Religion

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Emory Campus-Clifton Corridor

Remote Work Classification

Hybrid Remote

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management. 
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents. 
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

ADDITIONAL JOB DETAILS:

• Inidual will be administrative support to the renowned scholar and teacher Dr. Deborah Lipstadt,
  former U.S. Department of Status Ambassador and Special Envoy to Monitor and Combat Anti-Semitism, in her work of countering antisemitism.
• The administrative assistant will be assisting Dr.
  Lipstadt with the logistics associated with the development and then running of a new institute
  focused on studying and crafting public policy for countering antisemitism.

PREFFERED QUALIFICATIONS:

• Must be a self-starter with strong attention to detail.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee

Administrative Assistant/Activities Assistant

Westgate Gardens Care Center

Part time

JR158743

Part-Time Administrative Assistant / Activities Assistant (Hybrid)

Pay Rate: Starting at $20.00 per hour

Schedule: Part-Time | Hybrid Role (Administrative & Activities Support)

Position Summary

Westgate Gardens Care Center is seeking a motivated and organized Administrative Assistant / Activities Assistant to support our Administrator while also assisting the Activities Department as needed. This hybrid role is ideal for a flexible, detail-oriented professional who enjoys variety in their day and contributing to a positive facility culture.

When administrative support needs are met, this position will assist with activities-related tasks that enhance resident engagement and staff morale.

Key Responsibilities

Administrative Assistant Duties

• Provide direct administrative support to the Administrator

• Assist with reports, tracking, and documentation

• Support monthly audits and compliance-related tasks

• Help coordinate employee recognition and engagement initiatives

• Maintain organization of records, calendars, and communications

• Perform general office and clerical duties as assigned

Activities Assistant Duties

• Assist the Activities Department with planning and executing resident activities

• Support group and inidual activities to promote resident participation

• Help with event setup, coordination, and cleanup

• Encourage resident involvement and positive social interaction

Qualifications

• High school diploma or equivalent required

• Previous administrative or office experience preferred

• Experience in healthcare or skilled nursing is a plus

• Strong organizational and communication skills

• Ability to multitask and shift priorities throughout the day

• Professional demeanor and team-oriented attitude

• Comfortable working closely with leadership and residents

Why Join Westgate Gardens Care Center?

• Collaborative and supportive leadership team

• Meaningful work supporting both operations and resident quality of life

• Opportunity to gain experience in healthcare administration

• Flexible, hybrid responsibilities with variety in daily tasks

Executive Assistant

Digital Technology

Santa Clara

Flexible or Remote

JB0070074

Company Description

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®.

Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.

Job Description

What you get to do in this role:

• We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation.
  • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
  • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel (flight, hotel, car) arrangements (domestic and international)
• Expense management duties, which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
• Submit and manage all help desk support requests for Sr. Directors as needed
• Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams’ goals

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 5+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• High level of confidentiality, discernment and judgment
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and

For positions in this location, we offer a base pay of $105,900 - $153,600, plus equity (when applicable), variable/incentive compensation and benefits.

Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and inidual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Project Administrator/Assistant

Req #3737

Virtual•Reston, VA, USA

Job Description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

ASRC Federal is seeking an experienced Project Administrator/Assistant to join the EPA IMCS Project Team.  This is a remote position.  The IMCS Contract comprises over 160 staff working on 40+ Task orders in functional areas such as records management, libraries, regulatory dockets and information technology. 

The work we do is critical to EPA’s core mission of protecting the environments and human health.  The chosen candidate must, at a minimum, excel in the following areas:

• Requires a Bachelor's degree and a minimum of 5-7 years of experience in a related or applicable field, or an equivalent combination of education and experience.
• Experience in federal government contracting environment strongly desired.
• Strong organizational and multitasking abilities: Managing multiple tasks efficiently is essential. The project administrator must work hand-in-hand with the Program manager and Task Order Managers to ensure their projects are organized and deadlines are met. Some familiarity with federal government statements of work and project deliverables is required.
• Excellent communication and interpersonal skills: Clear communication is vital for coordinating with team members and stakeholders. Interpersonal skills help in building strong professional relationships.  The candidate must provide examples of clear and cogent written communication, as well as demonstrating comfort with presenting complex topics to a large audience in person or virtually. Capable of structuring and preparing well-written, logical sections of larger documents or complete small documents for team and clients (beyond filling in templates) with only minor guidance. Regular and timely reporting of project progress to the project team, stakeholders. Maintain positive employee relations and morale whenever possible. Build and sustain an environment focused on delivering superior client experiences at every point of contact – providing prompt, effective, and knowledgeable responses to all staff, PMO and customer inquiries.
• Proficiency in project management software: Familiarity with productivity and collaboration tools such as Qlik and Power BI can streamline workflows and enhance productivity. At a minimum, the candidate must be expert in using standard MS Office products such as Excel as well as fluency in using SharePoint.
• Attention to detail and problem-solving skills: Ensuring accuracy in documentation and swiftly resolving issues are critical to maintaining project integrity. Successfully manage the changing demands of the project and the team during the lifecycle of the project. Identify process optimization opportunities using Lean / Six Sigma and other analytical tool sets. Ability to work as part of a team independently to recognize, trouble shoot and solve problems. Deliver analysis, with insights and recommendations, to support PMO team.
• Manage Process Improvement Initiatives: Innovate metrics to identify site optimization opportunities. Ensures necessary production of process documentation to support risk and control management, audit compliance. Develop forward thinking, data-driven recommendations that align with the objectives of the performance. Coordinate with and manage external stakeholders during the execution and implementation of process initiatives.
• Basic understanding of budget management and resource allocation: Efficient use of resources and staying within budget are key responsibilities. Knowledge of government contract accounting systems, financial reporting,  and invoice processing is a plus. Function as an internal expert for detailed financial planning, forecasting, and analysis
• Performs additional duties and responsibilities as requested, directed, or assigned by management.

Competencies Desired

1. Analytical Thinking & Business Mindset – Applies structured thinking to complex challenges and translates insights into practical improvements.
2. Collaboration – Builds strong, effective relationships across global and cross-functional teams, fosters teamwork.
3. Influence & Stakeholder Management – Navigates complex internal structures, gains buy-in across erse audiences and builds trust quickly.
4. Change Leadership – Guides others through process and system change with empathy and confidence.
5. Results Orientation – Takes initiative, meets deadlines, and drives continuous improvement through structured follow-through.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. 

The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

Job Details

Job Family Administration

Job Function Administration Support

Pay Type Salary

Title: Part-Time Academic Resource Center Assistant I

Location: Springfield United States

Job Description:

OTC is dedicated to creating a culture that promotes success and wellbeing for our students and employees. Every department and position throughout the college strives to maintain a student-centered focus to create a culture where our students and employees are welcomed and feel safe at every campus and center. OTC applies that same focus to its hiring practices starting with the application process, the onboarding, and new hire expectations. We are committed to understanding the needs of our students and employees and providing them with an experience that represents the OTC Cares culture.

We appreciate your interest and desire to become a member of the OTC team! If you have any questions about job postings, the application process, or the status of an open position, you may reach out to Human Resources at 417-447-2635 or email [email protected] directly.

If you’re interested in adjunct/part-time teaching, please email your resume to [email protected]. Click HERE for more information about adjunct teaching qualifications.

To apply for the Federal Work Study program, you will need to request a Work Study Assignment Form. Once you have received approval from the Financial Aid department, you can find a list of open positions by clicking on "Internal Applicants Apply Here" in the top right corner.

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Part-Time Academic Resource Center Assistant I

Apply nowJob no: 494862

JOB TITLE:  ARC Assistant I                         

DEPARTMENT:  Academic Resource Center         

SALARY RANGE: $15.00 PER HOUR                                                           

IMMEDIATE SUPERVISOR:  Administrative Assistant – ARC

SCHEDULE DETAILS:  Part-time (not to exceed 19.5 hours per week)

LOCATION: Springfield Campus, Parson Student Union

Position Summary

The ARC Assistant I welcomes students and other guests to the Academic Resource Center. They are the first and last impression visitors get of tutoring and library services on the Springfield Campus. A successful candidate needs to be welcoming, organized, knowledgeable, and professional.

Essential Job Duties

• Provide a friendly and respectful welcome to all visitors.
• Check students in and out of scheduled and drop-in appointments with ARC support teams.
• Help manage and track tutoring appointments.
• Answer the ARC phone as needed and provide referrals and directions to campus resources.
• Help manage tutoring email accounts and provide basic assistance with computers and printers.
• Facilitate online tutoring in Zoom.
• Check in/out ARC materials and answer simple queries about materials and resources in the ARC.
• Maintain general cleanliness of the ARC as assigned.
• Communicate in a professional and timely manner with other staff.
• Seeks assistance from staff whenever they have any uncertainty about responding to a visitor’s need or question.
• Follow all college policies and ARC expectations, maintaining confidentiality and respect for all users.      
• Other duties as assigned.

Required Knowledge, Skills & Abilities

• High school diploma or equivalent
• Basic computer skills
• Interpersonal skills
• Punctual and professional
• Ability to appropriately handle confidential information
• Ability to prioritize several tasks within a shift
• Ability to work well with others
• Ability to communicate clearly and professionally
• Adaptable

Preferred Knowledge, Skills & Abilities

• Experience working in a fast-paced, office environment
• Experience in customer service

The College:

Ozarks Technical Community College's primary mission is to provide accessible, high quality, affordable technical and general education that is responsive to the educational needs of the community and its erse constituencies.

Ozarks Technical Community College prohibits discrimination and harassment and provides equal opportunities in its admissions, educational programs, activities, and employment regardless of race, color, religion, gender, national origin, age, marital status, sexual orientation, political affiliation, veteran status, and disabilities that include HIV and AIDS, and medical conditions. Bona fide occupational qualifications will be allowed in those instances where age, gender, or physical requirements apply to the appropriate and efficient administration of the position.

OZARKS TECHNICAL COMMUNITY COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS JOB DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES.  THIS JOB DESCRIPTION IN NO WAY IMPLIES THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL DUTIES, TO BE PERFORMED BY THE EMPLOYEE OCCUPYING THIS POSITION.  THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE.  THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.”  THE AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE QUALIFIED DISABLED INDIVIDUALS.

Title: Patient Saftey Attendant

Location: Myrtle Beach, SC United States

Full-time • Nights (Rotating Weekends)

Nursing Support

Job ID: 4062881

Remote

Job Description:

Introduction

Do you have the career opportunities as a Patient Safety Attendant you want with your current employer? We have an exciting opportunity for you to join Grand Strand Medical Center which is part of the nations leading provider of healthcare services, HCA Healthcare.

This position is for Full Time Nights with rotating weekends. Shifts are 12 hours.

Benefits

Grand Strand Medical Center offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Patient Saftey Attendant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

Job Summary and Qualifications

As a Virtual Patient Safety Attendant, you will play a vital role in protecting patients at risk for falls, injury, or self-harm. From your remote station, you will closely monitor their physical and emotional well-being and communicate concerns in real time - empowering the care team to respond quickly and helping care for and improve lives one moment at a time.

Your responsibilities will include:

• Watching patients with continuous focus to ensure their safety and well-being
• Identifying risks such as falls or self-harm and promptly alerting the care team to intervene quickly and protect patients
• Documenting patient activity and changes with accuracy and clarity throughout your shift
• Honoring patient privacy by safeguarding confidential information at all times
• Collaborating closely with the healthcare team to foster a culture of compassion, respect, and teamwork

What qualifications you will need:

• Basic Cardiac Life Support must be obtained within 30 days of employment start date

Grand Strand Medical Center has provided quality healthcare services since 1978, giving patients access to highly-trained physicians and advanced technology. With more than 40 years of pioneering healthcare, our 300+ bed hospital is one of the regions leading acute care facilities. We offer a range of services for our patients - including the only cardiac surgery program, neurosurgery program, pediatric intensive care unit, Level I trauma center with two free-standing emergency departments, advanced wound care center, breast cancer center and Carolina Forest Imaging Center. We are recognized, for the chest pain, knee and hip replacement, sepsis and stroke by the Joint Commission.

At Grand Strand Health, youll find that caring extends to our patients, our people and our South Carolina community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated 3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Patient Saftey Attendant opening.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Executive Assistant

Milan

Engineering – ENGINEERING LEADERSHIP /

Regular - Full Time /

Hybrid

At Sysdig, we believe cloud security isn't a compromise - it's a promise. From the start, our mission has been clear: to help organizations secure innovation in the cloud, the right way.

We created Falco, the open standard for cloud threat detection, and continue to lead the cloud security market with runtime insights, open innovation, and agentic Al. Creators of technology trusted by over 60% of the Fortune 500, Sysdig gives teams the real-time clarity to move fast and defend what matters most.

Culture matters here. We believe ersity fuels stronger ideas, and open dialogue drives sharper decisions. Recognized as a Best Place to Work and one of Deloitte's fastest-growing companies for the past 5 years, we're here to raise the standard for what cloud security and workplace culture should be.

If you have the passion to dig deeper, the desire to challenge convention, and the curiosity to build something better, Sysdig is the right place for you.

What you will do

• Report directly to the SVP of Engineering
• Act as a trusted partner to the SVP of Engineering and the CISO, ensuring focus on the highest-impact priorities
• Manage complex calendar management across multiple time zones, applying judgment and strategic prioritization
• Prepare executive briefings, agendas, and summaries for leadership, board, and customer meetings
• Track follow-ups and commitments across multiple workstreams to ensure ownership, execution and closure
• Consolidate large volumes of information into clear, decision-ready executive summaries
• Coordinate complex domestic and international travel with accuracy and anticipation
• Represent the SVP's and the CISO's offices in interactions with senior stakeholders
• Support the planning and execution of select executive-level events and offsites

What you will bring with you

• 8+ years of experience as an Executive Assistant supporting VP/C-level executives, ideally in tech, scale-ups, or similarly high-velocity environments
• A proven ability to operate independently, anticipate needs, and exercise sound judgment while managing complex global travel and multi–time zone calendaring
• Demonstrated experience handling highly confidential information with discretion and professionalism
• Experience managing executive-level events, including ownership of budgets, vendors, and post-event follow-ups
• English proficiency.

What we look for

• Well-rounded work style, with some startup or small company experience
• Experience prioritizing and organizing
• Manage schedules and different personalities of two Executives
• This role is best suited for experienced Executive Assistants who want to operate as strategic partners rather than purely administrative support
• Flexible remote work, with occasional onsite presence based on team or event needs

When you join Sysdig, you can expect:

• Extra days off to prioritize your well-being
• Mental health support for you and your family through the Modern Health app
• Great compensation package

We would love for you to join us! Please reach out even if your experience doesn't perfectly match the job description. We can always explore other options after starting the conversation. Your background and passion will set you apart, especially if your career path is different.

Some of our Hiring Managers are globally distributed, an English version of your CV will be appreciated.

Sysdig values a erse workplace and encourages women, people of color, LGBTQIA+ iniduals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Sysdig is an equal-opportunity employer. Sysdig does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other legally protected status.

#LI- SM3

#LI-Hybrid

Executive Operations Assistant

34 N Lake Havasu Ave, Lake Havasu City, AZ 86403, United States

Job Description

Executive Operations Assistant (Hybrid – Primarily In-Person)

Location: Lake Havasu City, AZ

Work Model: Hybrid (approximately 80% in-person and 20% remote)

Compensation: Salary $800 per week ($41,600 annually)

Schedule: Monday through Friday, occasional weekend events (40 hours per week)

Classification: Full-time, non-exempt

Reports to: Founder / Owner

Role Overview

We are seeking a highly organized, dependable, and execution-focused Executive Operations Assistant to support a founder who operates multiple businesses. This role is primarily in person, with limited remote flexibility once onboarding, trust, and workflows are established. The Executive Operations Assistant acts as the operational hub, ensuring calendars, communications, documents, and follow-through stay organized and on track. In addition to supporting the Founder as the primary priority, this role also assists the District Manager of Jimmy John’s and the Manager of RNR Tire Express with administrative coordination and follow-up. This is a high-trust, execution-driven role ideal for someone who thrives on structure, discretion, and making leaders more effective.

Work Model Expectations

This position follows a hybrid model with approximately 80 percent of work performed in person and up to 20 percent performed remotely. In-person work includes calendar and schedule coordination, document creation and organization, administrative and financial support, and real-time prioritization and problem-solving. Remote work may include inbox management, spreadsheet, document, and presentation preparation, and follow-up tasks. This is not a remote-first role.

Executive and Calendar Support

The Executive Operations Assistant is responsible for managing and protecting the Founder’s calendar for both business and personal matters. This includes scheduling meetings, appointments, and travel, preparing agendas, notes, and action-item follow-ups, and acting as a gatekeeper for time, interruptions, and incoming requests.

Multi-Leader Administrative Support

In addition to supporting the Founder, this role provides administrative and coordination support to the District Manager of Jimmy John’s and the Manager of RNR Tire Express. Responsibilities include tracking tasks, deadlines, and follow-ups, coordinating scheduling, documentation, and communication, and clearly prioritizing requests while escalating conflicts appropriately. This role supports execution and coordination only and does not manage people or make operational decisions.

Communication and Documentation

The role includes managing email inboxes and correspondence, drafting, formatting, and organizing professional documents using Microsoft Word, creating and maintaining tracking spreadsheets and reports using Microsoft Excel, and preparing clean, professional PowerPoint presentations for meetings and reviews. The Executive Operations Assistant maintains organized digital and physical filing systems and handles sensitive and confidential information with discretion at all times.

Financial and Administrative Coordination

This role assists with QuickBooks at a support level by organizing and categorizing transactions and preparing documentation for bookkeepers and CPAs. The Executive Operations Assistant tracks credit card statements, bills, and due dates and maintains financial tracking spreadsheets. This role does not make financial decisions.

Task and Project Coordination

The Executive Operations Assistant maintains task lists and reminders, follows up on commitments made by others, coordinates small projects and administrative initiatives, and ensures deadlines are met so nothing falls through the cracks.

Personal and Household Support

This role supports personal and household administrative needs by coordinating personal appointments and travel, assisting with household administrative tasks, organizing personal records, insurance, and important documents, supporting family logistics and special projects, and running errands as needed to support business and household operations.

What This Role Is Not

This is not a leadership or management role, not a strategic decision-making position, not a fully remote role, and not responsible for hiring, firing, or P&L ownership. This is an execution-focused support role with clear priorities and boundaries.

Required Qualifications

Candidates should have five or more years of experience supporting an executive, owner, or leadership team and demonstrate strong proficiency in Microsoft Excel, Word, and PowerPoint, with the ability to create clean spreadsheets, professional documents, and polished presentations. Strong organization, time management, and follow-through are essential, along with excellent written and verbal communication skills. A high level of discretion and professionalism is required, as is comfort supporting multiple leaders and managing competing priorities. Reliable transportation and the ability to work primarily in person are required.

Preferred Qualifications

Preferred experience includes supporting multiple businesses or leaders, familiarity with QuickBooks at a support level, experience with Google Workspace, including Gmail, Calendar, and Drive, and experience with task or project management tools such as Notion, Trello, or Asana.

Compensation and Benefits

This is a full-time, non-exempt position paying $800 per week, or $41,600 annually. The role offers hybrid work flexibility after onboarding, a stable schedule with clear expectations, and the opportunity for growth and increased responsibility over time.

Company Introduction

We slice our all-natural* meats and fresh veggies in-house every day. Our fresh-baked bread is made right here where you can see it, and our house-made tuna salad is fresh every day. The flavor of a ripe tomato, crisp shredded lettuce, combined with fresh-baked bread, fresh-sliced meat and real Hellmann's® mayo - that's when the magic happens. Made with love every single day since 1983. That's Jimmy Fresh!

Litigation Paralegal

 Woodland Hills, California

Direct Hire

Our client in the legal sector, a premier labor and employment law firm with a national and international presence, is seeking an experienced Litigation Paralegal to join its Southern California team. This role is integral to supporting complex labor and employment litigation matters and directly assisting attorneys in delivering exceptional client service.

Paralegals are expected to perform high-quality, billable substantive legal work while managing a demanding caseload. The position generally requires 1,500 or more billable hours during the annual performance year (October 1 – September 30).

The Litigation Paralegal performs substantive legal support work under the direction and supervision of an attorney. This role requires sufficient knowledge of legal concepts and procedures such that, absent the Paralegal, the work would otherwise be performed by an attorney. The Paralegal does not provide legal advice and must follow attorney direction on all legal matters.

Key Responsibilities

• Manage litigation matters from inception through resolution, including pleadings, discovery, motion practice, trial, and post-trial support.
• Obtain, organize, analyze, and manage client documents and electronically stored information (ESI); identify potentially relevant materials and coordinate document collection efforts.
• Conduct litigation, criminal, and civil background checks, social media investigations, and public-records research; obtain certified and authenticated records as required.
• Draft a wide range of legal documents for attorney review, including:
  • Removal filings and jurisdictional documents
  • Certificates of interested parties
  • Answers and affirmative defenses
  • Initial and supplemental disclosures
  • Discovery requests and responses
  • Motions, briefs, and proposed orders
  • Scheduling and protective orders
  • Deposition notices and subpoenas
  • Affidavits, declarations, and exhibits
  • Settlement agreements and dismissal filings
• Assist with dispositive motions, including motions for summary judgment, by checking deposition citations, assembling exhibits, preparing declarations, and compiling appendices.
• Prepare documents for production, including Bates labeling, redaction of privileged or confidential information, quality control, and compliance with court and regulatory requirements.
• Manage and coordinate depositions, including scheduling, organizing exhibits, preparing witness files, and summarizing testimony.
• Provide comprehensive trial and hearing support, including managing trial exhibits, witness lists, subpoenas, trial binders, and trial presentation software; assist with witness preparation and attend trials as needed.
• Utilize trial support tools such as TrialDirector, OnCue, or similar platforms (experience a plus).
• Assist with OSHA and Cal-OSHA litigation and administrative matters, including agency filings, document submissions, and regulatory record management.
• Translate Spanish-language documents into English (preferred).
• Conduct legal and factual research using firm-approved databases and electronic resources.
• Monitor case calendars, court dockets, and deadlines to ensure compliance with court rules and scheduling orders.
• Collaborate effectively with attorneys, paralegals, and support staff; demonstrate flexibility and willingness to assist colleagues as needed.
• Maintain accurate and timely timekeeping in accordance with firm billing expectations.

Knowledge, Skills & Abilities

• Excellent written and verbal communication skills.
• Exceptional attention to detail with strong organizational and project management abilities.
• Ability to prioritize effectively and perform in a high-pressure, fast-paced environment.
• Proven ability to work across multiple state and federal jurisdictions and with government agencies.
• High level of motivation, reliability, adaptability, and professionalism.
• Ability to work independently and collaboratively as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Experience with eDiscovery platforms and document review software; Relativity and/or Everlaw strongly preferred.

Experience & Qualifications

• Minimum of five (5) years of litigation paralegal experience required.
• Labor and employment litigation experience required.
• OSHA or Cal-OSHA experience preferred.
• Bachelor’s degree or equivalent relevant work experience required.

Paralegal Certification Requirement (California)

The Paralegal must meet one of the following requirements:

• Certificate of completion from an ABA-approved paralegal program; or
• Certificate or degree from an accredited post-secondary institution requiring at least 24 semester (or equivalent) law-related units; or
• Bachelor’s or advanced degree in any field, plus at least one year of law-related experience under the supervision of a qualified California or federal attorney, with a written declaration of qualification.

Litigation Paralegal

 Los Angeles, California

Direct Hire

Position: Litigation Paralegal

Our client in the legal sector, a premier labor and employment law firm with a national and international presence, is seeking an experienced Litigation Paralegal to join its Southern California team. This role is integral to supporting complex labor and employment litigation matters and directly assisting attorneys in delivering exceptional client service.

Paralegals are expected to perform high-quality, billable substantive legal work while managing a demanding caseload. The position generally requires 1,500 or more billable hours during the annual performance year (October 1 – September 30).

The Litigation Paralegal performs substantive legal support work under the direction and supervision of an attorney. This role requires sufficient knowledge of legal concepts and procedures such that, absent the Paralegal, the work would otherwise be performed by an attorney. The Paralegal does not provide legal advice and must follow attorney direction on all legal matters.

Key Responsibilities

• Manage litigation matters from inception through resolution, including pleadings, discovery, motion practice, trial, and post-trial support.
• Obtain, organize, analyze, and manage client documents and electronically stored information (ESI); identify potentially relevant materials and coordinate document collection efforts.
• Conduct litigation, criminal, and civil background checks, social media investigations, and public-records research; obtain certified and authenticated records as required.
• Draft a wide range of legal documents for attorney review, including:
  • Removal filings and jurisdictional documents
  • Certificates of interested parties
  • Answers and affirmative defenses
  • Initial and supplemental disclosures
  • Discovery requests and responses
  • Motions, briefs, and proposed orders
  • Scheduling and protective orders
  • Deposition notices and subpoenas
  • Affidavits, declarations, and exhibits
  • Settlement agreements and dismissal filings
• Assist with dispositive motions, including motions for summary judgment, by checking deposition citations, assembling exhibits, preparing declarations, and compiling appendices.
• Prepare documents for production, including Bates labeling, redaction of privileged or confidential information, quality control, and compliance with court and regulatory requirements.
• Manage and coordinate depositions, including scheduling, organizing exhibits, preparing witness files, and summarizing testimony.
• Provide comprehensive trial and hearing support, including managing trial exhibits, witness lists, subpoenas, trial binders, and trial presentation software; assist with witness preparation and attend trials as needed.
• Utilize trial support tools such as TrialDirector, OnCue, or similar platforms (experience a plus).
• Assist with OSHA and Cal-OSHA litigation and administrative matters, including agency filings, document submissions, and regulatory record management.
• Translate Spanish-language documents into English (preferred).
• Conduct legal and factual research using firm-approved databases and electronic resources.
• Monitor case calendars, court dockets, and deadlines to ensure compliance with court rules and scheduling orders.
• Collaborate effectively with attorneys, paralegals, and support staff; demonstrate flexibility and willingness to assist colleagues as needed.
• Maintain accurate and timely timekeeping in accordance with firm billing expectations.

Knowledge, Skills & Abilities

• Excellent written and verbal communication skills.
• Exceptional attention to detail with strong organizational and project management abilities.
• Ability to prioritize effectively and perform in a high-pressure, fast-paced environment.
• Proven ability to work across multiple state and federal jurisdictions and with government agencies.
• High level of motivation, reliability, adaptability, and professionalism.
• Ability to work independently and collaboratively as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Experience with eDiscovery platforms and document review software; Relativity and/or Everlaw strongly preferred.

Experience & Qualifications

• Minimum of five (5) years of litigation paralegal experience required.
• Labor and employment litigation experience required.
• OSHA or Cal-OSHA experience preferred.
• Bachelor’s degree or equivalent relevant work experience required.

Paralegal Certification Requirement (California)

The Paralegal must meet one of the following requirements:

• Certificate of completion from an ABA-approved paralegal program; or
• Certificate or degree from an accredited post-secondary institution requiring at least 24 semester (or equivalent) law-related units; or
• Bachelor’s or advanced degree in any field, plus at least one year of law-related experience under the supervision of a qualified California or federal attorney, with a written declaration of qualification.

Director of Compensation

Remote (USA)

Portland, OR

Remote, USA

Remote, OR

Full time

REQ006279

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers.

Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference?

Job Summary:

The Director of Compensation leads the broad-based compensation team.

This leader manages the day-to-administration, execution and improvement of broad-based compensation programs, structures and processes, including base pay structures, incentive programs (short-term and long-term), job leveling, market pricing and compensation survey participation, and the annual compensation (ACE) event (performance, merit and promotions).

This position partners with the VP Total Rewards to develop enterprise-wide compensation strategies that are market-competitive, equitable, fiscally responsible and aligned with business outcomes. The Director ensures strategy execution, and strong program governance.

Primary Responsibilities:

Compensation program administration – Overall responsibility for timely, accurate and efficient administration of the company’s broad-based compensation programs including responsibility for ensuring alignment and execution of job leveling and market pricing practices consistent with compensation framework. Ownership of annual compensation survey participation and ensuring market information is consistently and appropriately incorporated into the compensation structures and inidual role placement in the structures. Responsible for ensuring comp team’s execution of annual merit and promotion cycle processes and annual pay equity analysis. Ensures audits are in place for all broad-based compensation processes. Develops and implements compensation governance processes.

Strategy design and consultation – Works closely with VP Total Rewards on compensation philosophy and identification, design and execution of strategic compensation projects. Organizes and directs the work of project manager(s), compensation team and other enterprise partners to ensure timely and effective project execution. Consults and advises senior leaders on complex compensation matters; presents recommendations to executive forums.

Team leadership, coaching and development – Leads team of Compensation Consultants and Analysts. Directs the day-to-day work of the team including the business support model. Determines required learning and development outcomes for the team; provides guidance in the creation of development plans; monitors ongoing progress and provides coaching, mentoring and feedback to ensure inidual and team growth.

Driving process improvements – Works closely with the compensation team, other HR partners and business leaders to identify and execute process improvements, including opportunities for increased efficiency and automation through the company’s HR system (Workday), and potentially through use of AI and other third-party tools.  

Skills & Background You’ll Need:

Education:

• Bachelor’s degree in Business, HR, Finance, Economics, or related field.
• CCP Certification

Experience:

• 8+ years in HR compensation, with at least 1 year of direct leadership experience.
• Deep compensation subject matter expertise & prior experience utilizing Excel for compensation modeling.
• Experience leading a team and providing coaching, development opportunities, and prioritization/organization of team’s projects and day-to-day work responsibilities.

Key Behaviors of a Successful Candidate:

• Winning Together: Excellent verbal and written communication skills with the ability to build strong relationships within the team and across the organization to become a trusted partner. High level of empathy & emotional intelligence with the ability to understand and respond to the needs and motivations of others.
• Driving Success: Able to manage and execute on multiple “business as usual” and strategic priorities at the same time, with a very high degree of ownership over results and accuracy of pay.
• Improvement Mindset: Solid business acumen with the ability to understand and communicate with stakeholders to provide insight into business operations and how compensation impacts organizational success. Thinks strategically and aligns initiatives with strategic business objectives.
• Developing People: Provides coaching and development opportunities for inidual team members and fosters a team culture focused on collaboration, accountability, and continuous improvement.

#LI-Remote

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

• A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions

• An annual incentive bonus plan

• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure

• A supportive, responsive management approach and opportunities for career growth and advancement 

• Paid parental leave and adoption/surrogacy assistance

• An employee giving program that double matches your donations to eligible nonprofits and schools

In addition to the competitive salary range below, our employee-focused benefits support work-life balance. Learn more about working at The Standard.

• Eligibility to participate in an incentive program is subject to the rules governing the program and plan. Any award depends on a variety of factors including inidual and organizational performance.

The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.

Salary Range: $122,250.00 - $195,500.00

Development Coordinator

Default: Location : LocationUS-MS-Jackson

Requisition ID

2025-16588

Job Category

Administrative Support

Position Type

Full Time

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate iniduals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

We have an excellent opportunity for a Development Coordinator in Jackson, MS. The coordinator will focus on the data and administrative support for core fundraising events, including all database management . Duties include proper entry of and all data to support the events.

This is a work from home position. This position is temporary with an end date of 6/30/2026. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Ensure accuracy and adherence to latest data entry best practices in our point applications (Luminate/TeamRaiser, Greater Giving, GiveSmart, Tableau). This includes FMV, completion of data points, mobile cause, online bidding services, and event guest lists.
• Assist Fundraising Partners by finalizing closed opportunities and sharing data quality issues in Salesforce.
• Assist Fundraising Partners on any reports needed using the application system reports.
• Provide customer service requests (i.e., software corrections, database receipting, pulling constituent records)
• Troubleshooting with external customers
• Periodic traveling within the designated markets with some evenings and weekends
• This is a work from home position.

In this role, you will report to the Regional Senior Director and will work with a team of fundraisers to manage the databases of the Jackson markets.

Qualifications

• High School Diploma/GED, Bachelor's Degree (or equivalent combination of education and experience) preferred.
• 3 years of prior administrative and database management and/or non-profit experience or equivalent experience.
• Excellent computer skills (Word, Excel, PowerPoint, Publisher, Outlook).
• Ability to work independently, prioritize and handle multiple tasks while manage multiple territories simultaneously.
• Excellent attention to detail, verbal, and non-verbal communication, with highly effective organizational and time management skills.
• Ability to work outside of standard hours which may involve some evenings and/or weekends.
• Ability and willingness to travel up to 25% periodically throughout assigned geographical territory during the spring.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
   
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position. 
   
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
   
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
   
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

Litigation Paralegal

 Charlotte, North Carolina

Direct Hire

Our client in the legal sector, a premier international labor and employment law firm, is seeking an experienced Litigation Paralegal to join its team. This is a fully remote position supporting a sophisticated labor and employment litigation practice. In this essential role, the Paralegal will provide high-level substantive legal support to attorneys while managing a busy caseload and delivering exceptional client service.

Paralegals are expected to perform high-quality, billable work that directly contributes to client outcomes and attorney support. The position generally requires recording 1,500 or more billable hours during the annual performance year (October 1 – September 30).

The Litigation Paralegal performs substantive legal work under the supervision and direction of an attorney. This role requires sufficient knowledge of legal concepts and procedures such that, in the absence of the Paralegal, the work would otherwise be performed by an attorney. The Paralegal does not provide legal advice and must consult with attorneys on all legal decisions.

Key Responsibilities

• Obtain, manage, organize, and analyze client documents and electronically stored information (ESI), including identifying potentially relevant materials and gaps in production.
• Coordinate and assist with large-scale document reviews, including use of eDiscovery platforms; apply issue coding, quality control measures, and privilege review protocols.
• Prepare and manage discovery materials, including drafting discovery requests and responses, preparing document productions, creating and maintaining privilege logs, and tracking discovery deadlines.
• Conduct litigation, criminal, civil, and regulatory background checks; obtain certified and authenticated records from courts, agencies, and third parties.
• Draft a wide range of legal documents for attorney review, including:
  • Removal filings and jurisdictional documents
  • Certificates of interested parties
  • Answers and affirmative defenses
  • Initial and supplemental disclosures
  • Motions, briefs, and proposed orders
  • Scheduling and protective orders
  • Deposition notices and subpoenas
  • Affidavits, declarations, and exhibits
  • Settlement agreements and dismissal filings
• Assist with dispositive motions, including motions for summary judgment, by verifying deposition citations, organizing evidentiary support, assembling exhibits, and preparing appendices.
• Prepare documents for production, including Bates labeling, redaction of confidential or privileged information, and compliance with court and regulatory requirements.
• Support all aspects of deposition preparation, including organizing exhibits, coordinating logistics, managing deposition files, and summarizing testimony.
• Provide trial and hearing support, including managing trial exhibits, witness lists, subpoenas, and trial binders; assist with witness preparation meetings and attend trials as needed.
• Assist with OSHA-related litigation and administrative matters (experience a plus), including managing agency filings, document submissions, and regulatory records.
• Conduct online legal and factual research using firm-approved databases and electronic resources.
• Monitor case dockets and calendars to ensure deadlines are met and filings comply with court rules and procedures.
• Review vendor invoices for accuracy and compliance; submit invoices timely for processing.
• Manage multiple assignments and competing deadlines while maintaining professionalism and accuracy; proactively seek guidance when appropriate.
• Collaborate effectively with attorneys, paralegals, and support staff; demonstrate willingness to assist colleagues as needed.

Knowledge, Skills & Abilities

• Excellent written and verbal communication skills.
• Exceptional attention to detail with strong organizational and project management abilities.
• Ability to prioritize effectively and perform under pressure in a fast-paced environment.
• Strong working knowledge of state and federal court procedures and jurisdictions.
• High level of motivation, reliability, adaptability, and professionalism.
• Proven ability to work both independently and collaboratively.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Experience with eDiscovery platforms and document review tools; Relativity and/or Everlaw strongly preferred.

Requirements

• Minimum of five (5) years of litigation paralegal experience required.
• Labor and employment litigation experience required.
• OSHA experience is a plus.
• Bachelor’s degree or equivalent relevant work experience required.

  Executive Assistant

Dublin - Ireland

Full time

20840

Clorox is the place that’s committed to growth – for our people and our brands. Guided by our purpose and values, and with people at the center of everything we do, we believe every one of us can make a positive impact on consumers, communities, and teammates. Join our team. #CloroxIsThePlace

Your role at Clorox:

We are seeking a competent and experienced Executive Assistant to oversee the daily operations of our office. The EA will play a pivotal role in ensuring efficiency and effectiveness across administrative functions, fostering a productive and collaborative work environment.

In this role, you will:

Key Responsibilities: 

• Manage incoming calls and correspondence, redirecting them as needed. 

• Manage events, office budgets and expenses, ensuring cost-effectiveness. 

• Develop and implement office policies and procedures. 

• Make travel arrangements and coordinate logistics for staff. 

• Handle general office administration duties including photocopying, scanning, and mailing. 

• Monitor and maintain office supplies inventory, anticipating needs and placing orders. 

• Coordinate office renovations and maintenance activities. 

• Plan and oversee facility management, including lease agreements and office security. 

• Manage calendars, oversee scheduling and coordination of meetings and appointments. 

• Assist in HR functions such as recruitment, onboarding, and performance evaluations. 

• Prepare regular reports on expenses and office budgets. 

• Handle confidential information and sensitive issues with discretion. 

• Serve as the point of contact for office equipment vendors and service providers. 

• Support executives and senior management as needed. 

• Ensure compliance with company policies and regulations. 

What we look for:

Experience:

•  Proven experience as an EA, Office Administrator, or similar role, with at least 5 years of experience. 

• Excellent organizational and leadership skills. 

• Hybrid work model – at least 3 days / week in the office 

• Willingness to work across multiple time zones – US, Ireland, India & Philippines. 

• Proficiency in MS Office (MS Excel and MS Word, in particular). 

• Strong interpersonal and communication skills. 

• Ability to manage multiple tasks and prioritize effectively. 

• Bachelor’s degree in Business Administration or a related field preferred. 

• Knowledge of office management systems and procedures. 

• Experience with budgeting and financial reporting. 

• Familiarity with basic HR functions.  

Workplace type:

#LI-Hybrid

Our values-based culture connects to our purpose and empowers people to be their best, professionally and personally. We serve a erse consumer base which is why we believe teams that reflect our consumers bring fresh perspectives, drive innovation, and help us stay attuned to the world around us. That’s why we foster an inclusive culture where every person can feel respected, valued, and fully able to participate, and ultimately able to thrive. Learn more.

Benefits we offer to help you be well and thrive:

• Competitive compensation

• Generous 401(k) program in the US and similar programs in international

• Health benefits and programs that support both your physical and mental well-being

• Flexible work environment, depending on your role

• Meaningful opportunities to keep learning and growing

• Half-day Fridays, depending on your location

Εxecutive Assistant (to C-suite)

Hybrid

Operations

Athens, Attica, Greece

We are looking for a highly organized, adaptable, and discreet Executive Assistant (to C-Suite) to directly support the Executives of Optasia. This role plays a pivotal part in enabling the Executive’s effectiveness by managing scheduling, travel, communication, and strategic administrative support across global operations.

The ideal candidate will bring strong interpersonal and organizational skills, sound judgment, and the ability to manage sensitive information with the utmost confidentiality.

What you will do

• Provide high-level executive and administrative support to the Executives across all professional activities.
• Manage a dynamic and international calendar, prioritizing and resolving scheduling conflicts independently.
• Coordinate detailed international travel arrangements, including flights, accommodations, visas, itineraries, and required documentation.
• Prepare materials, agendas, and action items for internal and external meetings; document meeting minutes and ensure timely follow-ups.
• Act as a liaison between the Executives and internal teams, stakeholders, and external partners.
• Handle highly confidential information and documents with integrity and discretion.
• Screen and manage incoming communications, emails, and calls on behalf of the C-Level, ensuring timely and appropriate responses.
• Support the Executives with internal and external presentations, reports, and communications.
• Collaborate cross-functionally to ensure alignment on deliverables and executive priorities.
• Take ownership of special projects and operational initiatives on behalf of the Executives as needed
• Manage expenses, purchases orders and approvals on behalf of executive team.

 What you will bring

• Fluency in English
• Minimum 8 years’ experience in a similar role supporting C-level executive, ideally in a multinational or high-growth company.
• Flexible working hours
• Fluent in English (spoken and written)
• Excellent organizational, prioritization, and time-management skills.
• High level of discretion, professionalism, and trustworthiness.
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Strong interpersonal skills, with a proactive, solution-oriented mindset.

Why you should apply

 What we offer:

 Competitive remuneration package

 Extra day off on your birthday

 Performance-based bonus scheme

All the tech gear you need to work smart

Executive Assistant

Remote-MO

Full time

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a ersified, national organization, you’ll have access to competitive benefits including a fresh perspective on workplace flexibility.

Position Purpose:

• Communicates and interprets administrative and operating policies and procedures.
• Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc.
• Gathers information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget.
• Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Responsible for confidential and time sensitive material.
• Prepare routine and advanced correspondence including letters, memoranda, and reports.
• Performs other duties as assigned.
• Complies with all policies and standards.

Education/Experience:

Pay Range: $27.02 - $48.55 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

Centene is an equal opportunity employer that is committed to ersity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.

Enhanced Case Management Coordinator III

Fully Remote   •   Allied Benefit Systems - CHICAGO, IL 60606

Overview

Salary Range

$23.00 - $23.00 Hourly

Position Type

Full Time

Category

Medical Management

Description

POSITION SUMMARY

An ECM Coordinator supports department staff with administrative tasks related to a member’s medical condition(s), department case work, communication with internal and external stakeholders, and manage audits. This role will engage with members to offer support and resources related to their medical condition(s) through Allied Care.

ESSENTIAL FUNCTIONS 

• Facilitate reviews, referrals, and outreach for referral-based proprietary strategies as well as engaging with members across Medical Management products
• Document all engagement accurately and concisely within the Microsoft Customer Relationship Management (CRM) system
• Manage escalated and time sensitive case management questions received from members, broker relationships, and internal and external Allied stakeholders
• Collaborate with strategic vendor partners to provide supportive services and support to members
• Lead and facilitate claims auditing in conjunction with ECM Coordinators.
• Complete department auditing related to daily tasks to ensure accuracy and identify escalations
• Identify impactful scenarios through appropriate closing summaries in timely fashion.
• Share impactful scenarios with the department’s leadership team to deliver to internal departments, such as Sales, Operations, and Executive leadership
• Identifying escalations for department leadership team, as appropriate
• Other duties as assigned

EDUCATION

• Bachelor’s Degree or equivalent work experience, required

EXPERIENCE AND SKILLS

• At least 3-5 years of administrative support experience required.

• Focus on patient-provider engagement, needs assessments, coordination of care, and or patient treatment adherence within the healthcare or social service industry preferred

• Understanding of intermittent medical terminology such as CPT, HCPC, and diagnostic codes

• Understanding of basic benefit plan design terminology such as deductible, out-of-pocket, prescription drugs, physical medicine services, etc.

• Strong verbal and written communication skills

• Strong analytical and problem-solving skills

COMPETENCIES

• Communication
• Customer Focus
• Accountability
• Functional/Technical Job Skills

PHYSICAL DEMANDS

• This is a standard desk role – long periods of sitting and working on a computer are required.

WORK ENVIROMENT

• Remote

Here at Allied, we believe that great talent can thrive from anywhere. Our remote friendly culture offers flexibility and the comfort of working from home, while also ensuring you are set up for success. To support a smooth and efficient remote work experience, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive.

The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Compensation is not limited to base salary.  Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life & Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.

Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time.  All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process.  It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.

Senior Clinical Administrative Coordinator

Fully Remote • Ponte Vedra, FL

Description

About Us:

Revive is a dynamic and innovative organization specializing in healthcare delivery and technology. We pride ourselves on delivering exceptional products/services and building strong, long-lasting relationships with our valued clients.

Position Description:

The Senior Clinical Administrative Coordinator provides high-level administrative and operational support to medical and clinical staff, ensuring efficient workflows and continuity of care. This role serves as a key liaison between physicians, advanced practice providers, licensed nurses, external partners, and internal teams to support member care coordination and clinical operations.

The ideal candidate is an experienced healthcare administrative professional with strong organizational, problem-solving, and communication skills who can manage complex clinical workflows in a fast-paced environment while maintaining a high standard of service and confidentiality 

Duties:

Clinical & Administrative Support

• Provide comprehensive administrative and clinical coordination support to physicians, advanced practice providers, and licensed nursing staff.
• Apply clinical administrative expertise to meet staff and member needs while supporting daily clinical operations.
• Manage complex scheduling, documentation, and follow-up activities to support provider efficiency and patient access to      care.

Care Coordination & Continuity of Care

• Facilitate member coordination of care, including referrals, authorizations, pharmacy coordination, and follow-up activities.
• Serve as an administrative liaison to support continuity of care across physician practices, specialty providers, and external partners.
• Monitor and track referrals, diagnostic services, and treatment plans to ensure timely completion and communication.

Workflow & Operational Support

• Perform organizational and administrative tasks associated with managing member visit flow, including pre-visit preparation, check-in/check-out support, and post-visit follow-up.
• Support providers by anticipating operational needs, resolving workflow issues, and ensuring accurate and timely      documentation.
• Identify opportunities for process improvement and assist with implementation of operational efficiencies.

Communication & Collaboration

• Act as a central point of contact between clinical staff, internal departments, and external partners.
• Communicate professionally and effectively with members, providers, and healthcare teams to ensure clarity and      coordination.
• Maintain confidentiality and compliance with HIPAA and organizational policies at all times.
• All other duties as assigned.

Requirements

• High school diploma or equivalent required; associate degree in healthcare administration or related field preferred.
• Minimum of 3–5 years of experience in a healthcare administrative, clinical coordination, or medical office role.
• Demonstrated experience supporting physicians, advanced practice providers, and nursing staff in a clinical setting.
• Strong knowledge of healthcare workflows, referrals, care coordination, and medical terminology.
• Proficiency with electronic health records (EHR/EMR), scheduling systems, and standard office software.
• Excellent organizational skills with the ability to manage multiple priorities and complex workflows.
• Strong problem-solving, communication, and interpersonal skills.

Salary Description

$25.82-$30.29 per hour

Title:Administrative Assistant

Location: Cupertino, California

Work Type: Hybrid

Job ID: 200642664-0836

Job Description:

We are seeking a proactive and resourceful Administrative Assistant to provide comprehensive admin support for one or more directors and their teams in the Maps and Find My ecosystem. This role involves optimizing workflows, managing competing priorities, and ensuring efficient daily operations in a fast-paced, dynamic environment. The ideal candidate is organized, analytical, and exercises sound judgment. In this role, you will use exceptional communication and collaboration skills to partner effectively across multiple teams, levels, and locations.

Description

This role will work closely with a team of administrative professionals supporting all of Apple Maps and Find My. In this hybrid role, you will provide administrative support while prioritizing and leading multiple projects in conjunction with managing open issues in a timely manner. You will facilitate and oversee employee experiences through consistent delivery of exceptional operational and facilities support.

Responsibilities

• Team Support: Knowledgeable and collaborative first point of contact for the team. This role requires onsite presence in the office as outlined by current Apple policies and the shifting needs of our teams.
• Leadership Support: Calendar management for multiple senior leaders, book intricate travel arrangements, and submit expense reports.
• Purchasing: Order and track equipment for new hires and existing employees, initiate purchase orders, and other ad-hoc requests.
• Office Oversight: Submit facilities requests; liaise with key facilities contacts and support staff; oversee office relationships including vendor, janitorial, food/beverage service and purchase orders, internal security and others; act as project manager on behalf of the business unit.
• Space Planning: Create and execute org-wide space strategies, track utilization of existing portfolio and incoming needs, and ensure maintenance of seat assignments across all sites.
• Event Planning: Organize, plan and execute large scale meetings and team events such as all team meetings, off-sites, and social events.
• Admin Peer Support: Work collaboratively with our existing admin team both daily and throughout long-term projects; provide backup support to peers as needed.

Minimum Qualifications

• 5+ years of administrative or executive assistant experience, supporting director-level or higher in a high-tech environment.
• Experience in heavy calendar management.
• A passion for creating and maintaining an overall positive employee experience through ongoing operational and facilities support.
• Exceptional organization, time management, and prioritization skills.
• Demonstrates strong foresight; anticipates challenges and opportunities and acts proactively before issues arise.
• Attention to detail, excellent follow through, ability to remain agile and multi-task effectively in a fast paced environment.
• Flexible and able to adapt to quickly changing environments.

Preferred Qualifications

• Capable of prioritizing a high volume of tasks and duties.
• Motivated self starter able to self-manage through a variety of projects at any give time.
• Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively.
• Proven experience within Apple’s ecosystems.

Pay & Benefits

At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $35.98 and $63.96/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.

Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.

Title: New Zealand: Part-Time MTC Receptionist (3 Positions)

Location: Auckland New Zealand

Part time

Job Description:

The Missionary Department is seeking for three (3) dedicated Receptionists to join its team. These are permanent part-time roles working 25 hours per week, with rotating shifts from 9:30pm to 2:30am and 2:30am to 7:30am, scheduled between Monday to Sunday.

This role plays an important part in supporting the work of salvation and exaltation by providing essential frontline receptionist services at the New Zealand Missionary Training Centre (MTC). Reporting to the MTC Manager, the Receptionists will handle routine inquiries and administrative tasks requiring basic receptionist knowledge and sound customer service skills.

• Greet and screen visitors

• Answer and route telephone calls, take messages as needed

• Receive and sort mail and correspondence

• Use computer applications to look up employees and scheduled appointments

• Operate standard office equipment (e.g., copier)

• Order and maintain office supplies

• Maintain organised office files

• Perform other duties as assigned

• High School Diploma or equivalent

• Basic to working knowledge of receptionist duties

• Ability to communicate clearly and professionally

• Proficiency with standard office equipment

• Ability to understand and follow instructions

• Professional and productive interaction with others

• Strong customer service skills

Please note that only candidates who have legal work eligibility to hold employment in New Zealand should apply.

Office Assistant

Hybrid

Regional Center Services

_Full time_1566

San Francisco, California, United States

Description

Office Assistant

Starting Salary Range: $42,193 - $50,632

GGRC is looking to hire a Office Assistant who will provide general administrative support to members of the Regional Center Services Social Work unit to ensure overall efficiency in the operations of the Department

Responsibilities:

• Coordinate activities for processing, copying, routing copies to records, and distribution of reports and forms via mail or email
• Retrieve files, prepare documents to accompany files and word-processing of document information
• Sort, copy, prepare, assemble, and file reports and forms for unit
• Prepare and distribute correspondence, including certified mail, while adhering to statutory timelines
• Manage Officer of the Day (OD) schedule and rotation
• Maintain unit staff directory and staff lists
• File memos from unit manager
• Prepare case assignments memos
• Participate in staff /internal meetings and tasks forces as assigned.
• Support to new or temporary administrative staff
• Manage Purchase of Service (POS) and Inidual Program Plan (IPP) Processing
  • Review POS requests and IPP documents for accuracy and thoroughness
  • Coordinate corrections to POS requests and IPPs when needed
  • Assist with sorting or updating POS reports or monitoring reports for special projects
  • Review file for GGRC vendors or iniduals supported by GGRC to ensure accuracy of POS and IPP
• Front Desk Coverage
  • Route all incoming and outgoing calls to appropriate staff or department
  • Provide basic information regarding the GGRC San Francisco County Office
  • Route messages from general voice mail box to appropriate staff or department
  • Greet iniduals/families supported by GGRC and other visitors in a professional and courteous manner and informs staff of visitor arrivals
  • Ensure lobby and front desk are neat and professional in appearance
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Requirements

Education

• High School Diploma or equivalent

Experience

• 1+ year experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties

Competencies

• Attention to detail
• Organizational skills
• Customer service orientation
• Time management
• Adaptability
• Collaboration/teamwork
• Self direction
• Initiative

General Skills

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
• Ability to type 60 wpm
• Use of discretion and ability to maintain confidentiality

Desired Qualifications

• Coursework in Office Management or Medical Office Assistance
• Experience in multi-cultural settings and/or multi-lingual capacity

Benefits

What are the benefits to working with GGRC?

We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

Remote - Regulatory and Remediation Governance Coordinator 

locations

Work Remotely from Anywhere - U.S.

time type

Full time

posted on

Posted Yesterday

job requisition id

R3745

We’re looking for talented professionals, anywhere in the United States, to join us in bringing smart money management and payment solutions to everyone’s fingertips.

At Green Dot, we are evolving to a new and permanent “Work from Anywhere” model designed to maximize the benefits of remote work, promote and enable a strong culture of performance and connectedness, and attract the best and brightest talent who align with our entrepreneurial spirit and mission.

JOB DESCRIPTION

Role Summary 

The Regulatory and Remediation Governance Coordinator is responsible for coordinating the administrative activities associated with the supervision of Green Dot by state and federal regulators and with Green Dot’s ongoing remediation efforts. 

Key Responsibilities 

Regulatory meetings, correspondence, and record keeping 

• Calendar regulatory meetings, determining the right stakeholders to invite  

• Coordinate regulatory meeting requests, ensuring clear agenda, review of materials and timely submission of the materials by Green Dot 

• Take notes on required follow ups during meetings and track delivery 

• Maintain library of materials submitted to regulators and distribution lists  

• Disseminate regulatory correspondence to appropriate stakeholders, assign owners to address requests / respond and timelines  

• Chase and track required follow-ups

Ongoing remediation efforts 

• Peform data and information quality reviews of LogicGate and pull data and information from source systems for reports, using JIRA and LogicGate as source of record  

• Assist with Regulatory Remediation Governance Forum and reporting production 

• Assist with preparations for committee meeting and deck preparations

​Compliance Requirement:

All employees in this role are required to complete and maintain current training in Bank Secrecy Act (BSA), Anti-Money Laundering (AML), and Office of Foreign Assets Control (OFAC) regulations. This includes initial onboarding training and ongoing annual refreshers, as mandated by Green Dot’s compliance policies. Non-compliance could pose reputational, legal, and financial risks to the organization.

Qualifications 

• 5+ years of experience in coordinating important administrative activities, ideally within financial services or other highly regulated industries 

• Strong attention to detail to ensure seamless coordination of events, accurate note taking, follow up activities are completed timely, and record keeping is accurate. 

• High degree of professionalism and effective communicator to ensure the candidate represents Green Dot well and communicates clearly with the regulators and Green Dot stakeholders. 

• Technical proficiency in using tools such as JIRA and LogicGate for data management and reporting.

POSITION TYPE

Regular

PAY RANGE

The targeted base salary for this position is $73,700 to $110,500 per year. The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location.

Executive Assistant

Remote

SUMMARY 

We are seeking a highly organized and detail-oriented Remote Executive Assistant that sits in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. This role is ideal for a motivated professional looking to grow in executive-level administrative support within a fast-paced, cross-functional finance organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Executive Support

• Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling.
• Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed.
• Prepare and coordinate presentations, reports, and meeting materials across department leadership.
• Organize leadership meetings, including agendas, logistics, and action item tracking.
• Manage travel arrangements, itineraries, and expense reports as needed.
• Handle sensitive and confidential information with discretion and professionalism.

Departmental Support

• Provide targeted administrative support to department leadership, with flexibility as priorities evolve.
• Coordinate cross-functional communications and follow-ups.

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

• 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment.
• General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred.
• Experience supporting legal leadership or working with legal teams is a plus.
• Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders.
• Strong written and verbal communication skills, paired with sound judgment and discretion.
• Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.

Buyer

Austin, TX

Type: Contract-to-Hire

Buyer / Procurement Specialist

• Location: East Austin, TX | Hybrid (3 days WFH)
• Schedule: Monday–Friday, 8:00 AM – 5:00 PM
• Employment Type: 3-month contract (covering maternity leave)
• Pay: $40-50/hr
• Medical, dental, vision insurance, and 401(k) available

About the Role

We are seeking an experienced Buyer / Procurement Specialist to support day-to-day purchasing activities during a maternity leave coverage. This role is responsible for managing the procurement of spare parts and services, supporting operations teams, and ensuring purchasing activities are completed accurately, efficiently, and in compliance with company policies.

This position works closely with internal stakeholders and suppliers to manage requests, negotiate pricing, and support multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage daily purchasing activities for parts and services
• Process and clear purchase requisitions on a daily basis
• Focus on achieving the lowest total cost of ownership for parts and services
• Ensure compliance with procurement policies and procedures
• Coordinate closely with internal stakeholders to support operational needs
• Develop scopes of work with internal teams to mitigate risk and ensure clarity
• Lead supplier negotiations through contract award
• Build and maintain strong supplier relationships
• Manage supplier performance, contracts, and claims as needed
• Track purchasing activity, savings, and supplier productivity initiatives

Qualifications

• Bachelor’s degree required; equivalent procurement experience considered
• 5+ years of procurement, purchasing, or contract management experience
• Hands-on experience with purchasing and supplier negotiations
• Experience using SAP ERP systems for ordering and tracking
• Strong organizational skills and attention to detail
• Ability to manage multiple requests and deadlines simultaneously
• Strong communication and stakeholder management skills

Work Environment

This is a hybrid role based in East Austin, requiring in-office presence two days per week and remote work three days per week.

Underwriting Assistant, Casualty E&S

Avon, CT

Why Paragon? In 2014, Paragon was incepted in a Starbucks coffee shop with a simple strategy — build the MGA that we would want to work for. Years later, Paragon is one of the fastest growing MGAs in the country. Our secret? A dedication to ersity and agility. We realized from the start that a commitment to thinking, acting, and rewarding “different” would resonate within the industry. It is hard to argue with results, and the results are clear. Our erse team of talent is reshaping an industry that has weathered “boring” and is long overdue on “different.” Whether it comes by offering better pay, benefits or growth opportunities, we will continue to aggressively invest in talent to drive our business forward. Change is here, come be a part of it with us. 

Formed as a broadly ersified MGA, Paragon supports retail agents and insurance carriers, and reinsurers with our strong underwriting talent, broad capabilities, sophisticated operations, and varied business interests. Our goal: To help our partners do business better. And we do. 

The Excess and Casualty Underwriting Assistant supports the underwriting team by providing administrative, technical, and operational assistance throughout the policy lifecycle. This role is critical in ensuring accurate processing of excess and casualty accounts, timely policy issuance, and effective communication with brokers, agents, and internal partners. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced underwriting environment

The Excess and Casualty Underwriting Assistant can work a hybrid schedule from our Avon CT office or for the right candidate we would consider remote.

Responsibilities: 

• Support Excess and Casualty Underwriters with new business submissions, renewals, endorsements, and cancellations.
• Prepare, review, and process underwriting documentation, including binders, policies, endorsements, and invoices.
• Enter and maintain accurate account data in underwriting, rating, and policy administration systems.
• Coordinate submission intake, file setup, and tracking of underwriting workflow to ensure service-level agreements (SLAs) are met.
• Assist with exposure analysis, data collection, and compilation of underwriting information as directed by underwriters.
• Order and review third-party reports (e.g., loss runs, inspections, financials) and follow up as needed.
• Communicate with brokers and agents regarding missing information, policy status, and routine inquiries.
• Ensure compliance with underwriting guidelines, regulatory requirements, and internal controls.
• Support audits, quality control reviews, and documentation standards.
• Participate in process improvement initiatives and assist with special projects as assigned.

Requirements: 

• High school diploma or equivalent required; associate’s or bachelor’s degree in business, finance, insurance, or related field preferred.
• 1–3 years of experience in insurance operations, underwriting support, or policy administration preferred.
• Basic understanding of Excess and Casualty insurance concepts (primary vs. excess, limits, attachments, class codes).
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• This role provides a strong foundation for advancement into roles such as Underwriting Analyst, Associate Underwriter, or Underwriter within Excess and Casualty lines.
• Office-based or hybrid environment depending on business needs.
• Regular interaction with underwriters, brokers, agents, and internal departments such as Operations, Finance, and Compliance
• Be able to work in high paced environment

The base salary offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. . Discretionary incentive compensation may be awarded. Jencap also offers a range of benefits and programs, based on eligibility, which currently include but are not limited to; comprehensive health care coverage, a 401k plan, and tuition reimbursement.  Jencap is an emerging and rapidly growing leader in the industry and as such, we approach talent acquisition as an opportunity to identify the best talent. Therefore, the level of the role and compensation may vary depending upon the best available candidate. 

Ready to have your voice heard, your talents properly utilized and to become a valued part of a rapidly growing organization? You’re in the right place.   

Paragon is a dynamic, bold, and tenacious company. Join us as we continue to chart new paths, open doors and grow together. 

Paragon is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or citizenship status, sexual orientation, gender identity or expression, pregnancy, marital or familial status, disability status, medical condition, genetic information, military or veteran status, political affiliation, or any other characteristic protected by law. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard, as we believe that that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients.

Permit Administrative Clerk

GA-ATLANTA-30320

Full-Time | In-Office or Hybrid

Join one of Georgia’s fastest-growing electrical contractors in the EV charging space.

If you’re someone who thrives on structure, loves checking things off a list, communicates well with customers, and can juggle dozens of moving parts without missing a detail — this role is for you.

What You’ll Do

Permitting & AHJ Coordination

• Submit and track electrical permits for residential EV charger installations.
• Research AHJ requirements (city/county), gather documents, prepare packets.
• Follow up with permit offices to prevent delays and keep projects moving.
• Maintain accurate permit logs and update job records in real time.

Inspection Scheduling

• Schedule electrical inspections as soon as jobs are completed.
• Coordinate inspection dates with customers, technicians, and AHJs.
• Track pass/fail results, schedule re-inspections if needed, and close out jobs accurately.

Customer Communication

• Provide friendly, professional updates on permit status, inspection timing, and next steps.
• Communicate via phone, email, and virtual tools with clarity and confidence.
• Set proper expectations around timelines and requirements.

Expense Tracking & Administrative Support

• Track permit fees and project-related expenses and assign them to the correct job.
• Upload receipts, verify amounts, and support the finance team with documentation.
• Maintain organized digital job files including permits, approvals, photos, and notes.

Support Service & Operations

• Enter job details and updates into internal systems (FieldEdge experience is a plus).
• Ensure every job is admin-ready for billing and close-out.
• Assist the Service Manager with daily administrative tasks to avoid scheduling or billing delays.

What We’re Looking For

• 2+ years of administrative support experience (construction, permitting, or service industry preferred).
• Exceptional attention to detail and follow-through — nothing slips by you.
• Strong, confident communication skills on the phone and over email.
• Ability to manage a large volume of permits, inspections, and customer interactions daily.
• Comfortable navigating multiple systems, portals, and spreadsheets.
• Highly organized, reliable, and calm under pressure.
• A team player who takes ownership and solves problems proactively.

Bonus Points For

• Experience with electrical or construction permits.
• Familiarity with Georgia AHJs.
• Experience supporting a service manager, dispatcher, or operations team.
• Knowledge of FieldEdge, Microsoft 365, or similar systems.

Why Join GGES?

• Fast-growing company in the EV charging industry.
• Meaningful work that directly impacts customer satisfaction and operational performance.
• Supportive leadership and a collaborative team environment.
• Room for advancement as our service and EV isions expand.

Compensation

• Competitive hourly pay (based on experience)
• Benefits available (if applicable)
• Standard Monday–Friday schedule with occasional overtime during busy periods

How to Apply

If you are organized, great with people, and thrive in a fast-paced environment, we’d love to hear from you.

Apply today and help power Georgia’s EV future.

Flexible work from home options available.

ABOUT Georgia Green Energy Services

YOUR MOST TRUSTED ELECTRICIAN SINCE 2008

Georgia Green Energy Services is a proud local, family owned and operated company committed to serving our community to the best of our ability. Backed by 15+ years of service excellence, we always go above and beyond to ensure your every electrical need is met. Our dedicated electricians have worked tirelessly to build our reputation as the most trusted and reliable electrical service provider in the area. With a dedication to quality workmanship and unmatched customer service, Georgia Green Energy Services is here to ensure your electrical system is as safe, efficient, and effective as possible.

Portfolio Rent Collection & Support Specialist

St Augustine, FL

Portfolio Rent Collection & Support Specialist

This role is central to our portfolio’s financial health. As a Portfolio Rent Collection & Support Specialist, you’ll drive timely and accurate rent collection across multiple assets, proactively manage delinquencies, and partner closely with onsite teams to keep operations running smoothly. You’ll be the go-to resource for resident communication, policy enforcement, and problem-solving, directly influencing net operating income and overall portfolio performance. If you’re detail-driven, people-savvy, and motivated by seeing your work make a measurable impact, this role delivers.

Dream Here: Careers at Dream Live Prosper Communities

At Dream Live Prosper Communities, we believe in building not just great communities, but also great careers. We are looking for dedicated, driven professionals to join our team and help us create thriving communities that enrich lives.

Our team members go above and beyond to provide exceptional service, ensuring that our residents love where they live. As a subsidiary of DLP Capital, we uphold a culture of excellence, growth, and purpose. DLP Capital has been recognized on multiple Best Places to Work lists and has been featured on the Inc. 5000 list of fastest-growing companies for 10 consecutive years.

If you're looking for a career with a mission-driven company that values growth, leadership, and impact, Dream Live Prosper Communities is the place for you.

About this Opportunity:

• Location:  Remote, Headquarters in St Augustine, FL, and Bethlehem, PA
• Compensation: $50,000-$55,000 annually with bonus potential
• Position:  This is a full-time position

What we are looking for in  a Portfolio Rent Collection & Support Specialist:

• Appfolio experience is a plus
• Professional interpersonal skills
• 1-3 years of experience in property management workflows
• Demonstrates excellent quantitative and problem-solving skills
• Excellent communication skills.
• Ability to work in a collaborative, creative team environment.
• Strong accounting skills are a plus
• Highly organized with strong attention to detail and follow-through.
• Proficiency with Appfolio property management software is a plus
• Ability to work independently while supporting multiple teams.
• Strong communication skills and a professional, respectful approach when dealing with residents.
• Familiarity with landlord-tenant laws and eviction procedures
• Experience in property management, rent collection, accounts receivable, or a related field

What you will do as an Accounts Receivable Specialist:

• Handle sensitive conversations—especially late payments—professionally, focusing on solutions rather than confrontation
• Audit ledger accuracy regularly and report inconsistencies immediately
• Partner with legal teams or eviction counsel to ensure all filings and court documents are complete and timely
• Assist on-site teams with rental application processing and future-resident collaboration.
• Ensure strict confidentiality and accuracy of resident financial information
• Recommend improvements to rent collection processes and portfolio-wide financial systems.
• Process and verify financial adjustments, refunds, and credits.
• Support eviction processes by preparing documentation, coordinating with attorneys, and tracking case status when necessary.
• Coordinate with on-site teams and track all required notices (e.g., late notices, pay-or-quit notices) to ensure compliance with state and local regulations.
• Set up and monitor payment plans in accordance with company guidelines.
• Coordinate with onsite community managers, assistant community managers, and leasing teams to ensure accurate rent posting and consistent application of company policies.
• Communicate with residents regarding payment reminders, past-due balances, and policy expectations via phone, email, and written notices.
• Maintain up-to-date delinquency reports and provide regular updates to portfolio and asset managers.
• Track rent payments, late fees, payment arrangements, and outstanding balances.
• Manage and oversee monthly rent collection for all properties within the multifamily portfolio.

What you're motivated by:

Making an Impact: At DLP, making a difference is at the heart of everything we do, whether it’s for our residents, investors, or business partners.

Embracing Challenges: We view roadblocks as opportunities and proactively seek solutions.

Growth: We’ve been recognized on the Inc. 5000 list as one of America's fastest-growing private companies for twelve consecutive years.

Who We Are:

What We Do: We finance the building of Thriving Communities.

Our Mission: To lead in funding and building Thriving Communities centered in safe, attainable housing, transforming the nation.

Our Purpose: To passionately make an extraordinary impact by transforming lives and building Thriving Communities.

Our Big, Hairy, Audacious Goal (BHAG): To positively impact 10 million lives by funding 5,000 Thriving Communities and becoming one of America’s 100 largest private companies.

Our Culture: We work hard towards ambitious goals, driven by a purpose bigger than ourselves. We seek to make a difference in the affordable housing crisis and in the lives of our employees, investors, and partners. We follow our Elite Execution System to develop personally and professionally, striving to Live Fully in all areas of life.

Core Values:

Driven for Greatness: Pursuing knowledge and growth both personally and professionally.

Living Fully: Achieving optimal health in all life aspects: faith, family, friends, freedom, fun, fulfillment, fitness, and finance.

Grit: Demonstrating endurance and commitment to achieve long-term goals.

Community: Elevating the greater good and cultivating thriving relationships.

Authenticity: Being true to ourselves and others, fostering growth through open dialogue.

Prepared to Win: Applying discipline and consistent effort to achieve our goals.

Kingdom Impact: Sharing God’s love through our work and service.

Twenty-Mile March: Focusing on clear goals and consistently evaluating our performance.

Stewardship: Committing to those who trust us with their capital, communities, and careers.

Servant Leadership: Leading with high standards and humility, empowering growth and accountability.

Benefits and Perks:

PTO, health/dental/vision/life insurance, 401(k) matching, learning/educational incentives, Volunteer Time Off, well-being programs, company events, self improvement/productivity tools, & the incredible feeling of making a difference.

Administrative Support Associate

United States

Storable is seeking a highly organized and detail-oriented admin support associate to join our Risk Success Team. In this role, you will provide critical administrative, technical, and operational support to ensure the team operates efficiently and delivers outstanding service to our partners. You will work closely with the Success Specialist to help prioritize tasks, track progress, and ensure timely completion of important client-related activities.

We’re looking for an ambitious inidual who thrives in a challenging, fast-paced environment and is excited to make a meaningful impact.

What You'll Do Every Day

• Administrative Support:
  • Complete setup and facility forms; contact operators as needed.
  • Set up terminations in the ZOHO Pending Termination Module.
  • Monitor and update “Pending Terminations” and ensure timely SM field updates in ZOHO.
  • Assist with the completion of work orders. This may include partner interactions via phone, email, and initiating and receiving of RightSignature documents.  
  • Track enablement progress to prevent delays and ensure required ZOHO fields align with Success Manager wins. Update ZOHO fields as necessary.
• Immediate Attention Items: Identify critical tasks such as expiring licenses, pending terminations, customer responses, and retention concerns; ensure these are flagged and addressed promptly.
• Task Prioritization: Pull and categorize work order reports from ZOHO CRM for each Success Manager into actionable categories such as Retention, Upsell, Growth Opportunities, Pending Termination, and Delayed Enablement.

What You Need to Bring to the Table

• Experience: 3+ years experience in customer service, administrative assistant and/or a similar role.
• Strong Organizational Skills: Ability to manage multiple moving pieces, ensuring short- and long-cycle tasks are completed efficiently.
• Communication: Exceptional written and verbal communication skills.
• Self-Discipline: Proven ability to monitor and complete tasks independently and on time.
• Time Management: Superior organizational skills to prioritize and execute tasks effectively.

Bonus Points

• Familiarity with the self-storage industry or insurance products.
• Experience with ZOHO CRM or similar systems.

All applicants must be currently authorized to work in the United States on a full-time basis.

Storable is a fully distributed company, but is currently only registered for employment in certain states. To be eligible for employment, you must reside in the following states:  AL, AZ, CA, CO, CT, FL, GA, ID, IL, IN, IA, KS, LA, MD, MA, MI, MN, MO, MS, NC, NE, NJ, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WY. 

About Us:

At Storable, we’re redefining property management for specialty real estate. Tailored for the self-storage, marine, and RV & camping industries, we seamlessly integrate management software with marketplace listings, websites, CRM, insurance, payments and more. Dedicated to empowering owners and operators, Storable helps you win more every day. Explore our platform solutions at www.storable.com. 

At the heart of Storable is our “Win More” culture, which reflects our commitment to delivering exceptional value to our customers and fostering the personal and professional growth of our employees. We strive to empower our team and our customers to achieve and win more than ever before.

Benefits and Perks: 

• Generous health coverage for you and your family, including fully paid short- and long-term disability coverage and two-times base salary life insurance.
• 401(k) match after 60 days, 100% vested after 1 year.
• Employer contribution to your HSA, plus an HRA to help offset your deductible.
• Instant access to _flex_ible vacation. We trust you, so we have a ‘take what you need’ vacation policy.
• Be More – company rewards and recognition that add up and can be redeemed for personalized gifts and experiences! Storriors have been able to enroll in SCUBA certification classes, travel overseas, and redo their back patio, among many other things.
• 8 hours of Volunteer Time Off each year and the opportunity to get active in the community by joining one of our offsite volunteer and community service events.
• 8 hours of Rest, Relax, Recharge time to care for your mental health.
• Access a range of mental well-being resources for yourself and your dependents, including counseling services, stress management programs, and mindfulness workshops
• Fully paid parental leave: 12 and 6 weeks for primary and secondary caregivers, respectively.
• ’Paw’ternity Leave and Pet Bereavement - we understand that pets are a part of the family and have generous time-off policies, which honor that commitment.
• Caregiver Leave: four weeks of fully paid time away from work to care for aging dependents or family members, if needed.
• $50 monthly home data stipend, plus a home office sign-on bonus of $250.
• Fertility care support options to help in your journey towards parenthood.
• Access to financial experts to help you make informed decisions and achieve your financial goals.
• Direct Student Loan Payment Program, some qualifications and eligibility rules apply.

Storable is committed to providing equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Storable will provide reasonable accommodations for qualified iniduals with disabilities.

Important Notice: To protect yourself from fraudulent activities, please consider the following: 

- Official Communication: All genuine communication from Storable will come from official email addresses, ending in “@storable.com.” Be cautious of any communication that doesn’t match this criteria.

Your security and trust are paramount to us. If you suspect you’ve been contacted by someone falsely claiming to be from Storable or using our company's name for any dubious purpose, please immediately report the incident to [email protected]

Pay Transparency at Storable

Potential Pay Range

$40,000 - $60,000 USD