Title: Registrar

locations

US - TX - Remote

US - TX - Denton

time type

Full time

job requisition id

JR112234

Job Description

Required Certificates and Licenses: None required

Residency Requirements: Texas residents only

Hourly Rate: $17.00

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

K12, a Stride Company, believes in Education for ANYONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, (TXSS). We want you to be a part of our talented team!

The mission of Stride K12 partner school, (TXSS) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Maintains and manages school records in an organized manner;
• Coordinates with registrars for missing documents;
• Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE);
• Processes requests for records from outside School Systems/Agencies within the prescribed time;
• Assists in regular file reviews to ensure compliancy including verifying the presence of documents;
• Contacts School districts to acquire student records information for identification of at-risk as needed;
• Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters;
• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators;
• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

MINIMUM REQUIRED QUALIFICATIONS:   

• High school diploma or equivalent AND
• One (1) year of related work experience OR
• An equivalent combination of education and experience
•  Ability to pass required background check.

OTHER REQUIRED QUALIFICATIONS: 

•  Demonstrated organizational skills and knowledge of systematic filing procedures
• Ability to function as part of a team of office professionals
• Good verbal and written communication skills
• Ability to use web-based database programs to enter and monitor education information
• Ability to perform multiple tasks
• Some proficiency in Microsoft Outlook, Word and Excel
• Ability to class required background check

DESIRED QUALIFICATIONS:

• Associate degree
• Two (2) years of experience

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is an office-based position.

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Executive Administrative Assistant

Location:

Chicago, IL

time type

Full time

job requisition id

JR0000039203

UTLX

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with erse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

BASIC REQUIREMENTS:

Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15%

Candidates must be eligible to work in the US without visa sponsorship now or in the future.

POSITION SUMMARY:

The Executive Administrative Assistant provides administrative support in a well-organized and timely manner to the President and members of Senior Leadership Team. The inidual will perform a variety of tasks related to the executives’ working life which includes schedule management, administrative responsibilities, event planning, and communication. Responsibilities may include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. The inidual will also be responsible for coordinating on-site visits, off-site meetings, live and virtual Town Halls and communicating on behalf of the executives. The inidual will be exposed to confidential company and inidual information, so they will need to operate with appropriate professionalism and discretion.

PRIMARY RESPONSIBILITIES

• Providing administrative assistance, such as writing and editing documents, drafting correspondence, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records related to assigned programs.
• Organizing meetings, including scheduling, sending reminders, coordinating catering and on-site management of meetings.
• Leads the planning and execution of internal events for the leadership team, overseeing all aspects of on-site and off-site activities, including logistics, scheduling, vendor coordination, and venue arrangements.
• Organizing and welcoming visitors in a polite and professional manner.
• Managing the executives’ calendars, including making appointments and prioritizing the most sensitive matters.
• Preparation and support in creation of reports and presentations.
• Managing travel arrangements for executive team as well as visitors, when required.
• Special projects as required which may include obtaining information, solving problems, and prioritizing tasks to support the Executive team.

SKILLS & SPECIFICATIONS

• Productive time and task management skills

• Professional verbal and written communication skills

• Strong organizational skills and ability to productively switch to multiple tasks

• Problem-solving and decision making

• Proactivity and self-direction

• Positive and professional interpersonal skills

• Proficient to expert level knowledge and skills in using Microsoft Office Suite (e.g., PPT, Excel, Outlook, Teams, etc.)

EDUCATION / EXPERIENCE / QUALIFICATIONS

• Requires a minimum of a high school education. Additional college education is preferred.
• Minimum 5 years of previous administrative experience supporting executive level positions (e.g., Executive Officers, President, Vice President, etc.)
• Demonstrated experience with the Microsoft Office suite (e.g., PPT, Excel, Outlook, Teams, etc.)
• Demonstrated experience in learning and using new and company-specific digital systems.
• Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15%

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.

Pay Range:

75,600.00 - 92,400.00

We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more!

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class.

Title: Admissions Assistant

Location: Remote Remote US

Type: Full-time

Workplace: Fully remote

Job Description:

As an Admissions Assistant, you report to the Admissions Team Lead and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detail-oriented, flexible, enjoy the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a mission-driven institution continually recognized for its commitment to social responsibility and positive impact. As an Impact Institution, we believe we have a responsibility to our students, alumni, employees, communities, and society as a whole. Guided by our core values, we strive to create meaningful impact that extends well beyond our bottom line.   

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.    

As an Admissions Assistant, you report to the Admissions Team Lead and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detail-oriented, flexible, enjoy the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $18.00 plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

• Demonstrates self-reliance by meeting/exceeding workflow needs. 

• Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills. 

• Follows established processes as outlined by organization and leadership. 

• Completes assigned duties based on daily business needs and inidual skill set. 

• Consistently produces a high volume of quality work. 

• Capable, and adapts as needed, to work under pressure and meet tight deadlines. 

• Proven ability to work independently with limited supervision and with other department personnel. 

• Must support and embrace the embrace the College's Impact mission to improve the people and communities we serve through our civic engagement initiatives.     

• Must have exceptional communication, organization, and time management skills. 

• Must be "self-motivated" as well as creative and efficient in proposing solutions to complex, time-critical problems. 

• Must be collaborative in driving decisions and a team-player. 

• Strong analytical and problem-solving skills with a high attention to detail. 

• Builds and maintains student satisfaction. 

• Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas: 

• Provide administrative support to the Admissions department in a professional, courteous, and efficient manner, assisting students, faculty, and staff.

• Monitor the admissions inbox throughout the workday.

• Review all incoming communications to the shared admissions email account; respond when appropriate or route the message to the correct specialist, manager, or department for resolution.

• For incoming documents, identify the applicant or student in the student information system (SIS), determine program and term start, and prioritize materials for review by an Admissions Coordinator.

• Verify that documentation received from students is appropriate, complete, and necessary before uploading it to the student record.

• Answer stakeholder questions when appropriate or direct them to the correct department when additional assistance is needed.

• Route notifications that do not require document uploads to the appropriate team member or folder for review.

• Manage documents uploaded by applicants by reviewing for accuracy and ensuring they are stored in the correct location within the student record; may require advanced use of Adobe Acrobat to organize, merge, split, reduce file size, or restructure documents for accurate review.

• Assist with retrieving official transcripts from third‑party vendors, including downloading, marking as official, locating the student in the SIS, uploading to the correct record, and routing to the appropriate specialist.

• Process all applicant withdrawal requests.

• Fulfill requests for copies of admissions letters or decision notifications.

• Other duties as assigned.

Qualifications and Education Requirements

• Associate's degree and 1-year administrative experience. Or, 3 years of administrative experience, preferably in a higher education setting.

• Familiarity with student information systems is preferred, but not required.

• Proven knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For 6 consecutive years, ACE was recognized as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. In addition, ACE has earned national recognition, being named a USA Top Workplace in 2022, 2023 and 2024. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits: 

• Medical, dental, & vision Insurance 

• HSA and FSA options 

• Paid parental leave 

• Paid volunteer time 

• Tuition reimbursement & reduction programs 

• Generous PTO  

• 401k and employer match 

• Full-service wellness and EAP program 

• Employee recognition and awards programs 

• Employer paid life & AD&D insurance 

• Short-term disability 

• Employer paid long-term disability 

• And more…

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Commitment to Culture 

At American College of Education, we’re all about building a one-of-a-kind, supportive community where everyone—students, faculty, and staff—can thrive. Guided by our mission and values, we focus on everything from innovative curriculum design to personalized instruction and student support to intentional planning, inclusive initiatives, and strategic resource allocation. We’re dedicated to creating an environment that celebrates freedom of expression, ersity of thought, open dialogue, and mutual respect. We believe in fostering a sense of belonging and wellness so that every member of our ACE family feels empowered, valued, and ready to reach their full potential. Together, we’re creating a vibrant, resilient, and connected learning community where everyone matters.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a beneficial tool in the workplace, if its use—such as ChatGPT, Grammarly, Copy.ai, etc.—accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net. Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.

ACE is an Equal Opportunity Employe

Title: Executive Assistant, Boston or DC, Hybrid

Location: Washington DC - 1800 M Street, NW,  Boston - 225 Franklin St

Job Description:

Huron is redefining what a global consulting organization can be. Advancing new ideas every day to build even stronger clients, iniduals and communities. We're helping our clients find new ways to drive growth, enhance business performance and sustain leadership in the markets they serve. And, we're developing strategies and implementing solutions that enable the transformative change they need to own their future.

As a member of the Huron corporate team, you'll help to evolve our business model to stay ahead of market forces, industry trends and client needs. Our accounting, finance, human resources, IT, legal, marketing and facilities management professionals work collaboratively to support Huron's collective strategies and enable real transformation to produce sustainable business results.

Join our team and create your future.

Job Description Summary

The Executive Assistant will be responsible for providing comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will act as a trusted partner, handling sensitive and confidential information with professionalism.

This is a hybrid role and Boston or Washington DC are the office locations.

Job Description

Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.

Normally received little instruction on daily work, general instructions on newly introduced assignments.

Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Maintain and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

Prioritize and coordinate conflicting requests with guidance from executive, ensuring efficient time management for the executive.

Organize and coordinate meetings, including booking both onsite/offsite meeting rooms, drafting and editing materials with little to no direction, managing catering services and taking detailed meeting minutes if necessary.

Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages.

Coordinate communications between the executive and internal/external stakeholders.

With little to no direction from executive, arrange and coordinate complex travel itineraries (both domestic and international), including flights, accommodations, and ground transportation.

With little to no direction/oversight from executive, create, review, and edit reports, meeting agendas, presentations, professional correspondence and other documents.

Prepare, track, and submit expense reports for the executive and ensure compliance with company expense policies while ensuring timely reimbursement.

Under the direction of the Facilities Department, oversee office operations, including supplies management, technology needs, and event planning.

Be main point of contact for office related questions and communications, including maintaining office Teams site.

Coordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals.

Organize and balance multiple tasks and projects based on determined priorities and strong organizational skills.

Anticipate the executive's needs and proactively address potential issues or roadblocks with the executive to determine next steps.

SKILLS & QUALIFICATIONS:

3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.

Bachelor's Degree preferred.

Advanced technical skills with Outlook, Word, Excel, and PowerPoint. Salesforce a plus.

Familiarity with online travel tools, and time and expense reporting process.

Strong organizational skills, high-level prioritizing and multi-tasking skills.

Excellent written and verbal communication skills.

High degree of flexibility.

Boston or Washington DC location required

Hybrid Opportunity

#LI-EA1

#LI-Hybrid

The estimated base salary range for this job is $65,000 - $80,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron's annual incentive compensation program, which reflects Huron's pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $71,500 - $88,000. The job is also eligible to participate in Huron's benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future.

Position Level

Assistant

Country

United States of America

Title: Executive Assistant

Location: Denver, CO

Work Type: Hybrid

Job Description:

Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including GitHub, Yelp, Paramount, and JetBlue.

We're building a more trustworthy Internet. Come join us.

We are hiring two Executive Assistants based in Denver to support senior leaders across the business. These roles are built for someone who is proactive, organized, and calm under pressure, and who can effectively support leaders who are distributed across time zones. You will be a trusted partner who keeps leaders focused, schedules running smoothly, and details handled without needing to be chased.

This role may be eligible to participate in Fastly’s equity and discretionary bonus programs.

Benefits: 

We care about you. Fastly works hard to create a positive environment for our employees, and we think your life outside of work is important too. We support our teams with great benefits that start on the first day of your employment with Fastly. Curious about our offerings? 

We offer a comprehensive benefits package including medical, dental, and vision insurance. Family planning, mental health support along with Employee Assistance Program, Insurance (Life, Disability, and Accident), a Flexible Vacation policy and up to 18 days of accrued paid sick leave are there to help support our employees. We also offer 401(k) (including company match) and an Employee Stock Purchase Program. For 2026, we offer 12 paid local holidays, 12 paid company wellness days.

Why Fastly?

• We have a huge impact. Fastly is a small company with a big reach. Not only do our customers have a tremendous user base, but we also support a growing number of open source projects and initiatives. Outside of code, employees are encouraged to share causes close to their heart with others so we can help lend a supportive hand.

• We love distributed teams. Fastly’s home-base is in San Francisco, but we have multiple offices and employees sprinkled around the globe. As a new hire, you will be able to attend our IN-PERSON new hire orientation in our San Francisco office! It is an exciting week-long experience that we offer to new employees to build connections with colleagues across Fastly, participate in hands-on learning opportunities, and immerse yourself in our culture firsthand. 

• We value ersity. Growing and maintaining our inclusive and erse team matters to us. We are committed to being a company where our employees feel comfortable bringing their authentic selves to work and have the ability to be successful -- every day.

• We are passionate. Fastly is chock full of passionate people and we’re not ‘one size fits all’. Fastly employs authors, pilots, skiers, parents (of humans and animals), makeup geeks, coffee connoisseurs, and more. We love employees for who they are and what they are passionate about.

We’re always looking for humble, sharp, and creative folks to join the Fastly team. If you think you might be a fit please apply! A fully completed application and resume or CV are required when applying.

Fastly is committed to ensuring equal employment opportunity and to providing employees with a safe and welcoming work environment free of discrimination and harassment. Our employment decisions are based on business needs, job requirements and inidual qualifications. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, family or parental status, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Title: Administrative Assistant

locations

San Francisco

time type

Full time

The Administrative Assistant (AA) will provide high-level administrative support to the Chief Scientific Strategist of the Gladstone-UCSF Institute of Genomic Immunology, including support for a wide range of institutional initiatives. The AA will also support a Gladstone faculty member (up to 50%, timing dependent on faculty recruitment).

Founded in 2020, the Gladstone-UCSF Institute of Genomic Immunology is a unique collaboration that integrates cutting-edge genomics and genome engineering technologies with immunology research to accelerate understanding and manipulation of the human immune system for therapeutic benefit. Our mission is to support groundbreaking biomedical research, and we value iniduals who share our passion for improving human health.

This role directly supports the Chief Scientific Strategist with institute programming and events and serves as the administrative assistant for the CRISPR Cures for Cancer Initiative and related programs. The position also provides administrative support to the Parker Institute for Cancer Immunotherapy Center at Gladstone. Pending recruitment, the role will also include calendaring and administrative support for an institute faculty member.

The Administrative Assistant will be part of the broader Genomic Immunology administrative and operations team. Typical days can be unpredictable, so flexibility and comfort with rapidly changing priorities are essential. The ideal candidate is resourceful, independent, eager to learn, and willing to take on increasing responsibility over time.

This position is hybrid, requiring at least three days per week onsite at the Mission Bay campus in San Francisco, CA, with occasional events at the UCSF Parnassus campus.

What You Will Do

• Coordinate biweekly institute supergroup meetings, including speaker coordination, room booking, catering orders, and IT setup at both sites
• Assist with planning institute- and initiative-related events, including arranging travel (airfare, lodging, ground transportation), securing venues, ordering catering, and managing related logistics
• Schedule meetings and events for joint initiatives, including arranging space, refreshments, and transportation as needed
• Prepare, format, proofread, and organize correspondence, manuscripts, bibliographies, grants, newsletters, and other documents; accurately follow grant and fellowship application procedures and formats
• Serve as an internal liaison with Accounting, Grants, Human Resources, Development, IT, Executive Office, and Facilities/Operations
• Act as an external liaison with universities, research institutes, and government agencies, as appropriate
• Collaborate with other institute administrators to maintain email lists, rosters, and contact information and to support joint meetings and events
• Provide special project support and follow-up related to leadership meetings
• Coordinate travel arrangements, maintain accurate travel records, process reimbursements, and track expenses as needed
• Liaise with Gladstone and UCSF HR departments to support hiring of scientific staff
• Support RFA cycles by drafting correspondence and documents and tracking applications in coordination with the Program Manager
• Update websites and prepare internal digital communications under the direction of the Program Manager
• Manage key initiative and strategic contacts
• Maintain liaison with key contacts at Berkeley and Gladstone to request financial reporting
• Draft written correspondence on behalf of the Program Manager or initiative leads
• Maintain supervisor calendars and/or support the institute's Administrative Program Manager with Director calendaring
• Provide direct faculty administrative support as needed, including scheduling, travel coordination, expense management, use of standardized grant templates, and other routine academic administrative duties
• Track and manage institute and initiative meetings, action items, and documentation
• Prepare and collect documents for grant submissions, philanthropic proposals, and stewardship activities
• Perform other duties as assigned

What You Will Need

• Detail-oriented self-starter able to work with minimal supervision
• Exceptional organizational skills and independent problem-solving ability
• Excellent grammar, editing, and written communication skills
• Strong verbal communication skills and ability to work with erse groups
• Proven judgment, initiative, and ability to meet tight deadlines
• Strong interest in supporting scientific and biomedical research programs
• Excellent interpersonal skills, including the ability to motivate, negotiate, and collaborate with colleagues, vendors, donors, students, and others in a erse academic environment
• Ability to work both independently and as part of a team
• High level of professionalism and consistent attention to detail
• Bachelor's degree in a related area and/or equivalent experience or training
• 2+ years of administrative experience
• Experience working in a fast-paced environment
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint (Mac OS X); willingness to learn new software as needed
• Experience with tables and document formatting preferred
• Experience planning and supporting organizational events, preferably in academic or scientific settings

What is Preferred

• Experience navigating academic environments, including university rules, regulations, and processes
• Familiarity with UC academic and staff policies and procedures or those of an equivalent institution
• Previous program development experience in a scientific or research setting

Salary Range:

$59-$69K

Gladstone Perks & Benefits

• People-work with talented, committed, and supportive teammates within an organization that values each member of its community.

• A meaningful place to grow and learn-whether it's your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone's mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow's leaders in an inspiring and excellent environment.

• Healthy work/life balance-you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work.

• Compensation-competitive salary. Title and salary will be commensurate with education and experience.

• Excellent benefits-generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.

Administrative Assistant to the CEO

Hybrid

Part time

Selma, Alabama, United States

OverviewApplication

Description

Administrative & Clerical Support

• Maintain organized digital filing systems (Google Drive, Dropbox, etc.).
  Prepare and format documents, reports, and correspondence.
  Proofread materials and ensure accuracy in written communications.
  Assist with data entry, contact management, and record keeping.

Scheduling & Coordination

• Support calendar management for the CEO by confirming meetings, sharing reminders, and tracking upcoming commitments.
• Coordinate virtual meetings via Zoom or Google Meet (create links, share agendas, and track attendance).
• Organize and document meeting notes or key follow-ups.
• Manage recurring internal meeting schedules (weekly team check-ins, committee calls, etc.).

Communication & Follow-Up

• Draft or edit emails and memos for review by the CEO.
• Follow up on outstanding tasks or correspondence as directed.
• Serve as a friendly, professional point of contact for internal and external communications when appropriate.
• Maintain confidentiality of sensitive information.

Documentation & Reporting

• Track and update simple spreadsheets or checklists related to ongoing projects.
• Help compile information for board updates, reports, or presentations.
• Organize past records and archive old files for continuity.

Special Projects (As Assigned)

• Assist with research or document preparation for specific initiatives or events.
• Provide administrative support for grant documentation, outreach, or planning activities.
• Handle other tasks as assigned that align with capacity and skill set.

Requirements

Skills & Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Zoom).
• Ability to manage time independently and meet deadlines with minimal supervision.
• Discretion, integrity, and professionalism in handling confidential matters.
• Comfort working remotely and managing tasks through virtual tools (Slack, Asana, or similar).

Benefits

Compensation & Benefits:

The competitive base salary for this position is $45,000 annually and may be negotiable commensurate with qualifications and experience. Foot Soldier s Park also offers comprehensive benefits, including medical, dental, vision, and life insurance; 401k and company matching; and generous holiday, vacation, and leave benefits.

Staffing and Operations Coordinator

New York City

About the Company

Ember Health is a fast growing organization on a mission to expand access to effective, evidence-based, and compassionate care for people living with depression. 

We deliver IV ketamine treatment in safe, medically supervised clinics accompanied by a carefully curated therapeutic experience and led by a team of the highest caliber. We are proud to be the leaders in the space, as the holders of the largest data set on IV ketamine for depression in the country and setting a new goal for what’s possible, with 85% of our patients reporting real symptom relief. 

We’re building a best-in-class model by leading with evidence, designing for optimal patient experience and outcomes, and partnering with a large ecosystem of mental health providers. We live our values by operating with the highest degree of integrity, compassion, and excellence. 

We’re growing intentionally, carefully building a team of talented, professional and dedicated iniduals who are excited to shape the future of mental health.  Each member plays an integral part of creating and leading a truly transformative solution in the field of mental health.

About the position

As the Staffing & Operations Coordinator, you will play a vital role in ensuring optimal clinical coverage by managing staff scheduling across our clinics, as well as providing help desk style operational support to our team members. You’ll be the central point of coordination for shift planning, last-minute adjustments, and staffing optimization, balancing operational, patient, and team needs and preferences.

You’ll also provide general support to our team by answering their questions and providing assistance on operational and technical matters (troubleshooting, sharing standard operating procedures, basic technology support, etc.).

You’ll help continuously improve Ember’s systems and processes to provide exceptional support and staffing outcomes. This role requires strong problem-solving skills, attention to detail, a customer-service orientation, and proactive communication with central and clinic team members.

Your impact will be felt across the organization through improved efficiency and effectiveness, as well as patient care continuity. This role will provide broad exposure to nearly all aspects of operating a rapidly growing best-in-class care delivery business at the leading edge of mental health care.

Responsibilities

Scheduling & Shift Coordination

• Organize pre-planned coverage for full time team members, as well as staffing for Ember’s growing evening program
• Coordinate real-time coverage and shift adjustments in response to call-outs, emergencies, or changing operational needs
• Manage clinic schedules to ensure adequate provider and support staff coverage across all sites
• Monitor staffing patterns and proactively identify and help resolve coverage gaps
• Participate in the off-hours coverage coordination rotation for ~1 week per month, managing the off-hours (mornings and evenings) response to call-outs during the designated week(s). This currently averages 1-2 call outs per week.
• Support the design and implementation of tools, workflows, and systems that improve scheduling efficiency and effectiveness
• Track staffing data and metrics to inform staffing strategies and clinic operations decisions

General Operational Support

• Serve as the first point of contact for internal team members seeking help desk–style support
• Troubleshoot and resolve common technical issues, including login problems, password resets, device setup, and basic application errors
• Triage incoming support requests, resolving straightforward issues independently and escalating more complex problems to appropriate team members when needed
• Locate, interpret, and share relevant standard operating procedures (SOPs), policies, and internal documentation to help team members work efficiently
• Assist with basic facilities-related requests such as access issues, equipment needs, and coordination with building management or vendors
• Maintain accurate records of support requests, resolutions, and recurring issues to help improve processes and documentation over time
• Support onboarding and offboarding activities by helping set up accounts, access, and equipment for team members
• Communicate clearly and empathetically with team members, prioritizing responsiveness and a positive support experience
• Identify recurring issues and suggest improvements to tools, workflows, or documentation to reduce future support needs

Attributes

• You are mission driven. You are motivated to help change mental health paradigms and serve as an excellent ambassador for a cause you believe in.
• You are systematic. You derive pleasure from creating order, and checking things off your list. You take pride in a beautifully crafted schedule that incorporates inidualized considerations.
• You are a proficient problem solver. You enjoy working through complex issues and thinking creatively when faced with novel challenges.
• You are eager to learn. You seek out opportunities to expand your knowledge of clinical operations and have a desire to learn about all aspects of running a care delivery business.
• You are a skilled communicator. You’re both a great listener and an effective speaker and writer, ranging from communicating critical information in emergent situations to proactive problem solving topics.
• You are thoughtful. You can anticipate the needs of the clinical teams and business and are committed to proactively creating a supportive environment for all.
• You are reliable. You consistently show up for work on time and can be counted on by your team.
• You have great professional integrity. You take ownership over your work, ask for help when you need it, and are committed to your own growth and development.

Experience

• Prior experience in an administrative / operational role preferred
• Prior responsibilities managing dynamic schedules and calendars preferred
• Experience or genuine interest in healthcare desired
• Bachelor’s degree required; business, engineering, or related fields preferred, or equivalent experience demonstrating strong analytical and operational skills

Why the Role is Compelling

The Staffing & Operations Coordinator for Ember Health sits at the heart of clinic operations, directly influencing the quality and consistency of patient care. You’ll have the opportunity to solve real-time challenges, drive improvements in systems, and collaborate closely with both clinical and operational teams across the organization.

This role offers a unique blend of analytical thinking, human-centered coordination, and generalist problem-solving. It’s an ideal position for someone who is eager to learn, thrives in dynamic environments, and wants to make a tangible impact on care delivery every single day.

Compensation Package and Benefits

The annual salary for this role is $70,000.

In addition to salary, Ember Health provides all full time employees with guaranteed 401K contributions and bonus 401K contributions based on enterprise performance. The total amount contributed to your 401K will be 3%-10% of your annual salary. All full time employees with Ember Health are eligible for healthcare benefits (including vision and dental), 18 days of paid vacation (with tenure-based annual increases), 7 paid holidays, dedicated sick time, and a host of other benefits to ensure personal wellbeing.

This is a full-time opportunity based in Brooklyn Heights, NYC, with the opportunity for a flexible, hybrid workplace model.

Legal Office Manager (Remote - US)

remote type

Fully Remote

locations

USA - IL (Remote)

time type

job requisition id

R25677

Job Description

Global Litigation Support Services Office Team Lead plays a pivotal role in shaping the day-to-day operations of our Staff Counsel Offices across multiple jurisdictions. Leading a team of Paralegals and Administrative Assistants, this role blends people leadership with operational excellence—ensuring the office runs smoothly while empowering team members to grow and thrive. This role acts as a trusted partner in driving efficiency, implementing innovative processes, and fostering collaboration across the complex and Client Legal Services broadly. This is a hands-on leadership opportunity for someone who enjoys balancing strategy with execution, championing process improvements, and embracing technology to enhance how legal services are delivered.

Key Responsibilities 

• Steer the execution of projects and operational initiatives, aligning team efforts with business objectives and driving measurable results. 
• Inspire and manage a high-performing team of Paralegals and Administrative Assistants, providing clear direction, mentorship, and accountability. 
• Leverage data and trend analysis to optimize file handling, track performance, and ensure the team consistently meets and exceeds goals. 
• Champion the adoption of technology solutions (TeamConnect, MS Office 365)  leading change initiatives to modernize processes in a traditionally structured environment. 
• Partner with senior leadership to integrate team contributions into the broader Client Legal Services strategy and priorities. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery
• Oversee budget management, including filings, office maintenance, employee recognition, and expense approvals, ensuring resources are allocated efficiently to support team and business objectives.

Education 

• Bachelor’s Degree
• Minimum qualifications for paralegals as defined by applicable state law preferred.

Minimum Requirements 

• 2+ years of progressive experience in legal operations, office management, or a professional services environment. 
• Demonstrated ability to lead and inspire teams, with a focus on developing talent and fostering collaboration. 
• Background in managing projects or initiatives that improved organizational effectiveness or efficiency. 
• Familiarity with legal technology platforms and comfort guiding teams through system adoption or process changes. 
• Strong analytical skills with the ability to translate data and trends into actionable strategies. 
• Proven resilience in fast-paced, evolving environments, with the ability to adapt leadership style to different personalities and dynamics. 
• Excellent communication and interpersonal skills, with experience partnering across multiple levels of leadership. 
• A track record of embracing change and encouraging innovation within a structured or legacy-oriented culture. 
• E-Discovery experience knowledge preferred

Explore the Benefits of Joining Allstate's Client Legal Services: 

•  Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules, allowing you to excel professionally while enjoying a fulfilling personal life. 
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career. 
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. 
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. 
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. 
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

Skills

Administrative Office Management, Collaborating, Communication, Compliance Support, Employee Supervision, Legal Practices, Legal Support, Office Administration, Performance Management (PM), Time Management, Trend Analysis

Compensation

Compensation offered for this role is 65,600.00 - 110,075.00 annually and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Legal Office Manager (Remote - US)

remote type

Fully Remote

locations

USA - TX (Remote)

time type

Full time

job requisition id

R25680

Job Description

Global Litigation Support Services Office Team Lead plays a pivotal role in shaping the day-to-day operations of our Staff Counsel Offices across multiple jurisdictions. Leading a team of Paralegals and Administrative Assistants, this role blends people leadership with operational excellence—ensuring the office runs smoothly while empowering team members to grow and thrive. This role acts as a trusted partner in driving efficiency, implementing innovative processes, and fostering collaboration across the complex and Client Legal Services broadly. This is a hands-on leadership opportunity for someone who enjoys balancing strategy with execution, championing process improvements, and embracing technology to enhance how legal services are delivered.

Key Responsibilities 

• Steer the execution of projects and operational initiatives, aligning team efforts with business objectives and driving measurable results. 
• Inspire and manage a high-performing team of Paralegals and Administrative Assistants, providing clear direction, mentorship, and accountability. 
• Leverage data and trend analysis to optimize file handling, track performance, and ensure the team consistently meets and exceeds goals. 
• Champion the adoption of technology solutions (TeamConnect, MS Office 365)  leading change initiatives to modernize processes in a traditionally structured environment. 
• Partner with senior leadership to integrate team contributions into the broader Client Legal Services strategy and priorities. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery
• Oversee budget management, including filings, office maintenance, employee recognition, and expense approvals, ensuring resources are allocated efficiently to support team and business objectives.

Education 

• Bachelor’s Degree
• Minimum qualifications for paralegals as defined by applicable state law preferred.

Minimum Requirements 

• 2+ years of progressive experience in legal operations, office management, or a professional services environment. 
• Demonstrated ability to lead and inspire teams, with a focus on developing talent and fostering collaboration. 
• Background in managing projects or initiatives that improved organizational effectiveness or efficiency. 
• Familiarity with legal technology platforms and comfort guiding teams through system adoption or process changes. 
• Strong analytical skills with the ability to translate data and trends into actionable strategies. 
• Proven resilience in fast-paced, evolving environments, with the ability to adapt leadership style to different personalities and dynamics. 
• Excellent communication and interpersonal skills, with experience partnering across multiple levels of leadership. 
• A track record of embracing change and encouraging innovation within a structured or legacy-oriented culture. 
• E-Discovery experience knowledge preferred

Explore the Benefits of Joining Allstate's Client Legal Services: 

•  Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules, allowing you to excel professionally while enjoying a fulfilling personal life. 
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career. 
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. 
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. 
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. 
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

Skills

Communication, Compliance Support, Employee Supervision, Leadership, Legal Support, Office Administration, Team Organization, Time Management, Trend Analysis, Workforce Strategy

Compensation

Compensation offered for this role is 65,600.00 - 110,075.00 annually and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Title: Administrative Assistant 1 Part-Time, Stansbury Park UT Seminary

Location: Stansbury Park United States

Job Description:

The purpose of this role is to assist in the work of salvation and exaltation by providing inidual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

Employees can expect to work Monday through Friday

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

Required:

• High School Diploma or equivalent
• Beginning to working administrative support knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity

Instructional Technologist

Location: Cabot United States

Department

Instructional Technology

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

50,000-60,000

Job Description:

Instructional Technologist-Lyon College invites applications for an Instructional Technologist to support and advance innovative teaching and learning within the College's veterinary education programs. This position plays a critical role in supporting instructional technologies, collaborating with faculty, and enhancing student learning across distributed, hybrid, and in-person modalities.

Responsibilities

• Support Lyon's instructional software platforms, including the Learning Management System (Canvas), Exam Soft, and other instructional technologies.
• Collaborate with veterinary faculty to design, implement, and support distributed, hybrid, and in-person learning experiences aligned with veterinary education outcomes.
• Provide training and consultation to faculty on effective instructional design practices for in-person, remote synchronous, and asynchronous instruction.
• Facilitate workshops for students on the effective use of instructional technologies to support improved learning outcomes.
• Assist in the evaluation, adoption, and integration of instructional technologies that support veterinary teaching and learning, including immersive technologies (AR/VR), virtual labs, and simulation tools.
• Support the instructional use of makerspace technologies, including 3D printing of anatomical models and other physical learning materials used as veterinary teaching analogs.
• Serve as a subject matter expert in instructional design and pedagogy.
• Collect, curate, and disseminate best practices related to veterinary education pedagogy, educational assessment, curriculum development, and instructional technology.
• Develop and maintain an online repository of instructional resources, including tutorials, guides, webinars, and information on emerging trends and innovations.
• Monitor instructional technology embedded in instructional and laboratory spaces to ensure effective hardware and software configurations aligned with instructional priorities.
• Participate in relevant College committees and meetings.
• Maintain flexibility for occasional evening or weekend availability as needed.
• Perform other duties as assigned.

Minimum Qualifications / Required Skills

• Bachelor's degree in an appropriate field; Master's degree preferred.
• Minimum of two years of relevant professional experience.
• Experience designing and developing in-person, remote synchronous, and remote asynchronous instruction and assessment in higher education.
• Demonstrated understanding of simulation-based learning, applied instruction, and competency-based skill development relevant to veterinary or health sciences education.
• Familiarity with instructional analogs used in veterinary medicine or related health disciplines, including physical models, simulations, and case-based learning approaches, preferred.
• Demonstrated experience providing pedagogical and technical consultation for the design, development, and implementation of instructional content, courses, and projects.
• Experience supporting and administering online courses and working with faculty who teach in these modalities.
• Strong communication and interpersonal skills with the ability to work effectively with faculty, staff, and students.
• Ability to think strategically, plan effectively, and implement initiatives successfully.

About Lyon College

Lyon College is a selective private liberal arts college affiliated with the Presbyterian Church (U.S.A.) in the historic town of Batesville, Arkansas. Home to more than 660 students from 30 states and 18 countries, the College is renowned for its inclusive and nurturing academic community. Batesville, with a population of 11,000, was named the Best City to Live in Arkansas by USA Today. It offers a safe, vibrant environment and is a regional hub for commercial, medical, and social activities.

Why Lyon?

At Lyon, we prioritize excellent teaching, inclusive environments, and the persistence and success of our students and faculty. We support innovative teaching, meaningful research, and professional development in a close-knit academic community. Our liberal arts foundation encourages students to think critically about their place in the world and explore erse perspectives.

Title: Virtual Clinic Nurse Practitioner

Location: Remote United States

Job Description:

Must Include States with Licensure in Application

The Virtual Clinic Nurse Practitioner OR Physician Assistant will be responsible for providing direct patient care in Privia's Virtual Clinic. Day-to-day, this role will be treating patients virtually through a HIPAA-compliant telehealth

platform and will support efforts in developing clinical protocols and virtual care guidelines along with

Privia's clinical leadership.We are looking for a board certified family medicine NP who is passionate

about transforming primary care, tech-savvy, experienced in delivering care through telehealth

modalities.

• Treat patients via telemedicine using the technology platform through Privia Health including coordinating follow ups and managing tasks in the clinical inbox
• Support the development of virtual care protocols, guidelines, policies, and training programs for providers
• Participate in case reviews, consultations and utilization review
• Participate in key virtual health strategy, business development, and clinical meetings
• Stay current on telehealth issues and best practices
• Perform other duties as assigned
• Active NP OR PA required with Board Certification in Family Practice - ability to see pediatric and adult patients
• Unrestricted license to practice medicine (VA, FL, TX, TN, GA, DC, CA, MT, and/or MD license(s) preferred)
• Active NP OR PA required with Board Certification in Family Practice - ability to see pediatric and adult patients
• 3+ years of clinical practice in Family Medicine or Urgent Care setting
• Weekend hours required, 1 Major Holiday per year, 1 Minor Holiday per year & 2 weekend shifts per month required
• Prior experience delivering care through telehealth modalities
• Must be able to meet Privia's credentialing requirements
• Must be able to meet the credentialing requirements for Medicare, Medicaid, and other payers as necessary
• Must be in good standing with medical boards and able to obtain additional state licensures
• Must comply with HIPAA rules and regulations
• Ability to work evenings, weekends, and holidays
• Unparalleled 'bedside manner' and ability to engage and empathize with patients
• Passionate regarding the delivery of high-quality medical care
• Desire to thrive in a fast-paced, high-growth, high-tech, brand-forward work environment
• Ability to communicate information clearly and effectively, especially with other clinicians
• Excellent analytical and problem-solving skills
• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

The hourly pay for this role is $55-$60hr in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs). The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

All your information will be kept confidential according to EEO guidelines.

Technical Requirements (for remote workers only, not applicable for onsite/in office work):

In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/. This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. We understand that healthcare is local and we are better when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

Title: Front of House Part Time Receptionist VA2598

Location: London United Kingdom

Job Description:

Anabas Welcome is specialised in high-end reception and concierge services, the premium front of house ision of Anabas. Our focus lies in supporting corporate office occupiers looking for a great workplace experience for their staff and customers.

We are currently looking for a part-time, lunch cover receptionist to provide an exceptional client experience through the delivery of your duties. You will be in a client facing role and will be required to provide a 5-star customer experience across different sites in the Marylebone area of London.

The successful candidate is someone who takes pride in their role and enjoys working in a front of house environment.

You will have excellent customer service skills, ideally with previous experience in corporate reception or high-end hospitality/retail.

Your responsibilities will include:

• To ensure the smooth running of ground floor reception desk in a multi-tenanted building.
• Be the initial point of contact for general requests from tenants & visitors.
• Provide a warm and courteous welcome to all tenants and visitors.
• Oversee incoming/outgoing mail.
• Report any on site issues when necessary.

You will have:

• Experience working as a receptionist.
• Able to multi-task.
• Have exceptional organisation and communication skills.

This is a part time, permanent position. (Monday to Friday 22.50 hrs per week between the hours of 11am and 3:50pm)

Benefits include:-

• Salary - £18,880.90
• 28 days holiday per year inc Bank Holidays.
• Employee Assistance Programme.
• Aviva digital GP
• Eyecare Vouchers.
• Recommend a friend scheme.
• Training & development opportunity.

Sound like the job for you? We look forward to receiving your application soon!

Admin Assistant - (1484)

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include inidual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit our website at www.kinark.on.ca.

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks*****
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6%*
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)  

We currently have an opportunity for:

Position Title

Admin Assistant

Program Lists

Kinark Child & Family Services -> Northumberland Program

Location

Cobourg, ON K9A 5J7 CA (Primary)

Reg/Temp

Regular

Start Date

March 2, 2026

Temporary End Date

Full/Part Time

Part-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

To be discussed

Salary

Level I:$24.61; Level II:$25.82; Level III:$27.09

# of Positions

1

Job Description

Job Summary:

Reporting to the Business Manager, the Receptionist is responsible for the operation of the multi-line telephone console, greeting clients and visitors, correspondence, appointment scheduling (for staff and clients), file management (including Client Information Systems) and the accounts payable functions.  You will also act as back-up for the full-time staff during vacations and/or absences as required.   This is a regular, part-time position with evening hours from Monday to Thursday.  The Administrative Support position is covered by the Canadian Union of Public Employees, Local 2860.

Hourly rate: Level I:$24.61; Level II:$25.82; Level III:$27.09 

Qualifications:

• Minimum of Grade 12 Diploma.

• Minimum of two (2) years’ administrative experience.

• Excellent computer skills using MS Office.

• Exceptional organizational and time management skills.

• Proven ability to multi-task.

• Ability to work well independently.

• Demonstrate a polite telephone manner while maintaining confidentiality.

• Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical.

• Candidates Bilingual in English and French will be given special consideration.

"

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed inidually and considers the relevance of the findings to assess the implications to employment

Candidates must have the skills and knowledge needed to work with an increasingly erse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and ersity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from erse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [email protected] or (905) 474-9595.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

HRS_SCH_WRK2_POSTING_TITLE">Testing Assistant - Part-time

Job ID

HRS_SCH_WRK2_HRS_JOB_OPENING_ID">322260

Location

HRS_SCH_WRK_HRS_DESCRLONG">Estrella Mountain Comm College

Full/Part Time

HRS_SCH_WRK_HRS_FULL_PART_TIME">Part-Time

Regular/Temporary

HRS_SCH_WRK_HRS_REG_TEMP">Temporary

HRS_SCH_WRK_DESCR100$0lbl">Hourly Rate

HRS_SCH_PSTDSC_DESCRLONG$0">$17.70/hour

HRS_SCH_WRK_DESCR100$1lbl">Not Eligible for Benefits

HRS_SCH_PSTDSC_DESCRLONG$1">This is a part-time, temporary position not eligible for benefits.

HRS_SCH_WRK_DESCR100$2lbl">Work Schedule

HRS_SCH_PSTDSC_DESCRLONG$2">Monday through Friday,19.5 hours per week. Hours will primarily be afternoon. 

HRS_SCH_WRK_DESCR100$3lbl">Job Summary

HRS_SCH_PSTDSC_DESCRLONG$3">Estrella Mountain Community College (EMCC) is hiring a part-time Testing Assistant. This position will provide customer service assistance in a professional environment to students and community members.

HRS_SCH_WRK_DESCR100$4lbl">Additional Information

HRS_SCH_PSTDSC_DESCRLONG$4">Job end date: 06/30/2026 with potential for extension 

HRS_SCH_WRK_DESCR100$5lbl">Essential Functions

HRS_SCH_PSTDSC_DESCRLONG$5">80% - Administers a variety of exams to students and community members including placement exams, credit by examination, degree-specific exams, and professional certification exams; advises students on testing procedures; monitors test sessions; enters test data into Student Information System; provides general clerical assistance including typing, filing, answering phones, keeping up-to-date office records, and sending emails.               

HRS_SCH_PSTDSC_DESCRLONG$5">20% - Maintains confidentiality and security of materials and information; learns to use computer systems and equipment. Performs related duties as assigned.           

HRS_SCH_WRK_DESCR100$6lbl">Minimum Qualifications

HRS_SCH_PSTDSC_DESCRLONG$6">High School Diploma or GED

HRS_SCH_WRK_DESCR100$7lbl">Desired Qualifications

• HRS_SCH_PSTDSC_DESCRLONG$7">Associate's degree preferred
• HRS_SCH_PSTDSC_DESCRLONG$7">Test proctoring experience preferred
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience providing effective and courteous customer service
• HRS_SCH_PSTDSC_DESCRLONG$7">Proficient at using computers including databases and spreadsheets, and a willingness to learn other software applications
• HRS_SCH_PSTDSC_DESCRLONG$7">Strong attention to detail
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience establishing and maintaining accurate records
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience following written and oral directions
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience maintaining highly confidential materials
• HRS_SCH_PSTDSC_DESCRLONG$7">Excellent verbal and written skills
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience establishing and maintaining cooperative professional relationships
• HRS_SCH_PSTDSC_DESCRLONG$7">Fluency in Spanish a plus

HRS_SCH_WRK_DESCR100$8lbl">Special Working Conditions

HRS_SCH_PSTDSC_DESCRLONG$8">All hours are in person (on campus). 

HRS_SCH_WRK_DESCR100$9lbl">How to Apply

HRS_SCH_PSTDSC_DESCRLONG$9">The applicant is required to submit a resume showing how they meet the minimum and desired qualifications. 

HRS_SCH_PSTDSC_DESCRLONG$9">Please ensure your materials clearly provide the following information.

• HRS_SCH_PSTDSC_DESCRLONG$9">Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

HRS_SCH_WRK_DESCR100$10lbl">Additional Requirements

HRS_SCH_PSTDSC_DESCRLONG$10">In-person/on campus position

HRS_SCH_PSTDSC_DESCRLONG$10">Selected candidate must complete exam-specific training and pass proctor certification exams.

Title: Executive Assistant to CFO

Location: Melbourne VIC AU

Type: Full-time

Workplace: Hybrid remote

Job Description:

Make your mark in this exciting opportunity to work at Australia’s leading data centres.

• Provide strategic and comprehensive administrative support to our Chief Financial Officer.

• Join a dedicated, high-performing team with ample growth and development opportunities.

• Role to be based in our Melbourne CBD office - hybrid (WFH) work options available.

As the Executive Assistant, you'll play a central role in providing exceptional administrative support to our Chief Financial Officer. This position goes beyond typical administration; involving meeting coordination, report and agenda preparation, complex calendar management, and regular domestic and international travel arrangements/associated logistics. Additionally, you'll be responsible for coordinating correspondence, maintaining a high-level of professionalism in interactions with key internal and external stakeholders. Viewed as a trusted right-hand, this position will act as a strategic partner to our CFO, allowing him to work efficiently and seamlessly.

Other responsibilities include:  

• Provide high-level administrative and secretarial support to our CFO, and wider finance team where applicable.

• Manage complex calendars and arrange meetings both on a domestic and international scale.

• Assist with agenda preparation, Board support, and associated meeting collateral.

• Coordinate regular domestic and international travel arrangements (flights, accommodation, transport, other logistics).

• Assist with email management and correspondence with key stakeholders.

• Triage and advise our CFO on matters requiring attention, preparing relevant documentation accordingly.

• Maintain accurate records, ensuring strong attention to detail in document management.

• Support with office coordination, where required - becoming a trusted "go-to" person within the team.

What’s in it for you:

CDC offers excellent employment conditions and benefits such as:

• CDC Academy - Mark your mark by enhancing your professional development with the CDC Academy. Enrol in specialised training courses that will help you develop skills and ensure you thrive in your chosen career.

• CDC Day - An additional day of paid leave dedicated to nurturing your health and wellbeing.

• Parental Leave - Inclusive and above legislative tenure of parental leave entitlements to help you start, grow and care for your family.

• Volunteer Leave - Make a meaningful difference with 2 days of volunteering leave for any cause or charity of your choice.

• Employment Assistance Program - Be confident that you and your family are supported with access to our comprehensive Employee Assistance Program.

• CDC Social Events - CDC’s offers staff and their family’s inclusive events that nurtures relationships, connection and friendships across the business. CDC hosts BBQs, family picnics and community events, bringing together CDC staff in different settings.

About you: 

This role is suited to a proactive, meticulous, and switched-on inidual, with an eagerness to learn and support. Combining strong interpersonal skills with a knack for time management, and the ability to effectively prioritise; the successful candidate will be adjusted to working within a dynamic and fast-paced environment.

• Demonstrated experience providing secretarial support to a Senior Leader (ideally C-Suite) from within an Executive Assistant or similar capacity.

• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and PDF edits.

• Forward-thinking, self-starter, with the ability to confidently triage priorities, and use initiative to anticipate needs/find solutions.

• Adaptable in nature, with a high-level of attention to detail across tasks.

• Previous exposure to supporting an Executive within finance is a benefit, but not a requirement

Essential:

Australian Citizenship with ability to obtain and maintain a NV1 Security Clearance.

Receptionist (Part -Time) 

Huffines Hyundai McKinney

Why Work at Huffines:

Huffines operates 10 dealerships across McKinney, Plano, Lewisville, and Corinth, representing top brands like Chrysler, Jeep, Dodge, Ram, Chevrolet, Genesis, Hyundai, Kia, and Subaru. Celebrating over 100 years of award-winning service, Huffines is known for its strong leadership, excellent work-life balance, and commitment to “WOW” our customers, team members, community, and peers.

Join a company consistently voted a “Top Places to Work” in DFW, where growth, opportunity, and customer excellence drive everything we do!

Job Description:

The Receptionist answers incoming telephone calls and greets guests in a friendly, interested, and helpful manner. He or she sets the tone for our company by being an outstanding listener and information source and knows all points-of-contact for the facility to promptly assist customers. In addition, he or she performs administrative duties and operates the telephone switchboard for call routing.

Responsibilities:

• Greets, all customers in a warm, sincere, and helpful manner 
• Directs customers to the appropriate department or point-of-contact
• Manages inbound phone inquiries and routes call accordingly
• Coordinates questions and issues with required department personnel
• Provides administrative assistance as needed

Requirements:

• AFTERNOON/EVENING HOURS:
  • 4pm - 8pm Weekdays (Thursday & Friday)
  • 2 Saturday's a month (8am - 3pm)
  • 2 Saturday's a month (3pm - 8pm)

   
• Fluent English speaking and written communication skills
• Working knowledge of the automotive industry
• High school diploma or GED
• Demonstrated ability to work well with others and be a team player
• Strong communication and interpersonal skills
• Commitment to delivering world-class customer service 
• Experience performing administrative and organizational tasks
• Efficient time management
• Professional dress, speech, behavior, and appearance
• Proficiency in computer skills

Huffines Compensation and Benefits:

• Flexible schedules available
• Competitive pay
• Work-life balanced culture
• 401(k) with company match
• Employee discounts
• Company paid meal on Saturdays
• Chaplain Services

Talent Acquisition Coordinator

 Nashville, TN 37203

Employment Type: Contract

Job Category: Professional Services

Job Number: 625180

Is job remote?: Hybrid

Country: United States

Job Description

Duties:    

Skills:     ·     Own interview scheduling process and communicate logistics to both candidates and hiring teams.

Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a erse, inclusive, and respectful work environment across all locations in which we operate. We believe that ersity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers.

Receptionist: Part-Time, Flexible Hours, Two Nights Per Week, Every Other Weekend

Market leading wages, along with great employee benefits and perks! 

Enjoy manageable workloads with an exciting opportunity to learn and grow – Join us today!

As a Receptionist, you –

• Operate multi-line telephone to answer, screen, or transfer calls.
• Receive payment and record receipts.
• Perform administrative support tasks such as transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets or other documents.
• Greet persons entering the establishment, determine the nature and purpose of their visit, and direct them to specific destinations.
• Collect, sort, distribute and prepare mail or messages.

Benefits and Perks -

• Industry-Leading Pay – We offer top-tier wages in the long-term care market to attract and retain the best talent
• Retirement Savings with Employer Match – Plan for your future with our 4030B) and company contributions
• Paid Time Off & Holidays – Generous PTO and holiday pay to support work-life balance

Education / Experience –

• High school graduate or General Education Degree (GED) required.
• One to two years of related office administrative experience strongly desired.
• Experience using a multi system phone line strongly preferred.

Executive Assistant to CEO

Washington, DC

About Bobbie

Bobbie is creating a parenting culture of confidence, not comparison. And it starts with how we choose to feed our babies. We crafted our European style infant formula with purposefully sourced, organic ingredients to give parents a product they are proud to feed their babies, direct to their doorstep. Bobbie is proud to be the only US formula that is designed to meet both FDA and EU standards. 

Although 83% of parents turn to formula in the first year of their baby’s life, this is the silent majority that is often shamed for not being able to exclusively breastfeed. Co-founded by two moms and created by a team of mom scientists, nutritionists, pediatricians, and lactation consultants, the Bobbie team knows first hand that there is no one size fits all for feeding. With Bobbie, we hope you can Bottle Boldly.

The Role

We're seeking an exceptional Executive Assistant to serve as the Cofounder and CEO’s right hand in scaling our fast-paced, high-growth environment. This role is perfect for a proactive, detail-oriented professional who thrives in ambiguity and wants to make a meaningful impact at a mission-driven company.

As an Executive Assistant, you'll be an extension of our CEO, providing strategic support that goes beyond traditional administrative duties. You'll play a critical role in enabling our leadership to focus on what matters most while ensuring seamless operations across our remote-first organization.

What you will accomplish: 

Executive Support & Daily Operations

• Provide comprehensive executive support to CEO, working 5 days per week in-person
• Own operational rhythms and scheduling on behalf of CEO (master advanced management of Google Workspace)
• Excellent problem solver, proactively manage complex calendars, prioritizing and scheduling across time zones in a remote environment
• Action executive inboxes, drafting responses and managing communications
• Prepare for meetings, take detailed notes, and ensure timely follow-up on action items

Travel & Logistics Coordination

• Plan and coordinate extensive travel for CEO ensuring tight travel timelines and turnarounds, coordinating to maximize for efficiency while following along proactively in real-time
• Manage travel logistics with both strategic foresight and real-time problem-solving capabilities
• Handle expense management and reconciliation
• Coordinate complex multi-person travel arrangements and itineraries

Strategic & Special Projects

• Participate in strategic organizational activities and initiatives
• Manage end-to-end external executive events and senior leadership agendas
• Interact professionally with key external partners and stakeholders
• Provide lightweight support to VPs reporting to your assigned executives
• Lead special projects including team offsite planning and ad hoc strategic initiatives

Personal Leverage & Executive Extension

• Anticipate executive needs and provide personalized support within professional scope
• Maintain awareness of personal obligations to help executives manage competing priorities
• Exercise sound judgment and maintain strict confidentiality on sensitive matters

What we would like you to have: 

Required Experience

• 5+ years of experience supporting C-level executives
• Proven track record in high-growth startup or scale-up environments
• Experience managing complex travel coordination and logistics

Essential Skills

• Exceptional organizational skills with acute attention to detail and follow-through
• Outstanding verbal and written communication abilities
• Advanced proficiency in Google Workspace, presentation tools (Keynote), and Excel
• Ability to remain calm and poised under pressure
• Strong grasp of current social networking and digital communication systems

Personal Qualities

• Strong work ethic with a proactive, solution-oriented/servant first mindset
• Professional demeanor with positivity and good judgment
• Ability to handle confidential information with discretion
• Resourceful problem-solver who can juggle multiple priorities
• Thrives in ambiguous situations and adapts quickly to change

You’re inspired by our core values:

• Be Radical - We are change makers, rule breakers and stigma shakers. We are unapologetically bold and use our megaphone for good.
• Nurture the Tension - Parenthood is full of healthy tension, and so is building a company. We embrace the unknowns, practice humility and are a culture of learners.
• Deliver Ounce by Ounce - Our customers have entrusted us to feed their babies. We lose sleep over the details, so they don’t have to.
• Don’t Assume - We embrace our unique perspectives, withhold judgment, and find beauty in the paths that brought us all to Bobbie. Our strength is celebrating each other and our collective voice.

Compensation and Benefits:

Compensation 

Our salaries are based on paying competitively for our size and industry. This position is located in Washington, DC, with a salary range of $140,000 - $160,000, commensurate with experience.

Benefits

• Competitive stock options
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered by Bobbie, with options to add dependents through a subsidized pre-tax deduction 
• US-based remote work model
• _Flex_ible Time Off Policy (including Summer Fridays; half days on Fridays Memorial Day through Labor Day)
• 16 paid company holidays, plus an end of year holiday shut down
• 16 weeks of paid parental leave with the option to take an additional 8 months unpaid
• One year subscription to Bobbie or Baby's Only
• $75 monthly internet stipend
• Co-working space reimbursement

At Bobbie, we are committed to building a erse and inclusive company. We seek to create a culture where everyone can belong because we believe that people do their best work when they can show up every day as their authentic selves. We welcome people of different backgrounds, experiences, abilities, and perspectives.

Bobbie is an equal opportunity employer. We do not make hiring or employment decisions on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, disability status or genetic information, in compliance with applicable federal, state and local law.

Staff Assistant I/II - Library (01-26)

Salary

$2,860.00 - $5,290.13 Monthly

Location 

Whittier, CA

Job Type

Part-Time

Job Number

2026-06

Department

Library

Description

POSITION WILL REMAIN OPEN UNTIL FILLED.

Under supervision, this position assists the Library. The department is currently seeking a part-time employee. This is a part-time position not to exceed 28 hours of work per week.

**Benefits:**This position does not receive fringe benefits. Pursuant to Federal Law, employees in this position make contributions to a Deferred Compensation Retirement Program that are refundable, with any accrued interest, upon retirement or separation.

Examples of Duties

Under supervision, the position will assist with a variety of duties with average difficulty such as typing, filing, assists with phones; following standardized procedures; providing proper documents and resource references as required; responding to customer inquiries in a timely and courteous manner; preparing routine reports and does other related work as required.

Typical Qualifications

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

The City of Whittier encourages applications from qualified Iniduals with disabilities as defined by the Americans with Disabilities Act and California Fair Employment and Housing Act. Iniduals who require accommodation in the application or testing process should contact the Human Resources staff at least 5 days prior to the application deadline or 5 days prior to the testing process so that a reasonable accommodation may be made. Persons requesting a reasonable accommodation will be required to provide documentation of such need. Seeking or receiving an accommodation by the City will have no negative impact on an inidual's application or employment.

TYPICAL QUALIFICATIONS****Education and/or Experience:

**License/Certificate:**Possession of, or ability to obtain, a valid class C California driver's license.

Supplemental Information

**Medical:**Applicants will be required as a prerequisite to employment to successfully pass a physical examination, including a drug screen, the cost of which will be paid by the City. Prior to hire, candidates must pass a background/reference investigation, including a fingerprint check, and will be required to submit proof of U.S. Citizenship or employment authorization if not a U.S. Citizen. 

**Selection/Exam Process:**The person selected will be expected to perform all the functions of the position. Based on a review of the applications and the supplemental applications received, the candidates appearing to be the most qualified and meeting the City's particular needs will be invited in writing to the exam process. A candidate must achieve a passing score on each exam to proceed to the next exam.

Exam Information:(Dates to be determined.) Panel Oral Interview: 100% Employees in this position areat-will, serving at the pleasure of the City and may resign or may be terminated at any time without cause or the right to appeal.The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

Title: Document Coordinator

**Location:**Pasadena, TX, US

Job Description:

Sunbelt Supply is a global provider of flow control solutions. We maintain one of the largest and most ersified selections of valves, actuators, actuation accessories and specialty PFF in North America, comprised of more than 50 major manufacturers. We provide in-house valve automation services, including CAD design and drawings, machine, fabrication, assembly shops featuring CNC machinery, and automation repair work.

Sunbelt Supply is a subsidiary of FloWorks International LLC, which is a privately held company located in Houston, Texas.

Job Information

Analyze documentation requirements for customer purchase orders, source and assemble documentation in support of the Automation Group expediters and salespeople and maintain sources of documentation.

Key Responsibilities

• Responsible for gathering, copying, sorting, and preparing for distribution of all Automation Department documentation requirements for customer purchase orders
• Coordinates submittals with the Automation Department Expediters
• Maintain document sources and ensure latest revisions of documents are available (vendor websites, internal documentation library, hard copy literature, etc.)
• Coordinates with Sales Assistant to maintain stock of supplies (paper, binders, iders, etc.) necessary to compile documentation per customer requirements

Qualifications:

• High school diploma or GED required
• Intermediate level skills with Microsoft Office tools (Windows, Word, Excel)
• At least 1-2 years of experience in area of responsibility preferred

Physical Demands

• Frequently required to stand
• Frequently required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally balance, bend, stoop, kneel or crawl
• Continually required to talk or hear
• Continually utilize visual acuity to read technical information and/or use a keyboard
• Occasionally required to lift/push/carry items up to 25 pounds
• Occasionally work near moving mechanical parts
• Occasionally work around fumes, airborne particles, or toxic chemicals
• Occasionally exposure to outside weather conditions
• Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment with flexibility for hybrid work. Standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

FloWorks offers a competitive benefits package designed to support your health, financial well-being, and work-life balance. Highlights include:

• Medical, Dental & Vision Insurance with multiple plan options
• Company-paid Life and Disability Insurance
• 401(k) with company match
• Health Savings & Flexible Spending Accounts
• Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
• Employee Assistance Program (includes 3 free counseling sessions)
• Identity Theft Protection at discounted rates

This information indicates the general nature and level of work performed by associates in this role. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this role. This description supersedes any previous or undated descriptions for this role. Management retains the right to add or change the duties of the position at any time. Questions about the duties and responsibilities of this position should be directed to the reporting Manager or Human Resources.

Administrative Coordinator

PURPOSE:

This position is full-time at 36 hours a week and offers a hybrid work schedule, an attractive benefits package (including retirement fund contribution), and three weeks of vacation.

The CRCNA exhibits love for the ersity of the human family. As such we welcome & encourage all regardless of race, ethnicity, ability and culture to apply. Should you require any accommodation throughout the recruitment process please do not hesitate contacting our Human Resources Department.

KEY RESPONSIBILITIES:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1.  Provide administrative support for the Global Mission leader and the international team.
    
2.  Provide logistical and technical support for core team meetings. 
    
3.  Prepare and organize documents, notes, files, and databases.
    
4.  Communicate information on behalf of the Global Mission leader and the core team, as directed.  
    
5.  Coordinate ReConnect planning and reporting in coordination with missionaries, North America Engagement teams, and other Resonate departments. 
    
6.  Assist with the partner missionary program by processing invoices for partner missionary payments, maintaining partner records, and managing the annual partner reappointment process. 
    
7.  In cooperation with the Finance team, review expense reports from international team members. 
    
8.  Assist with administrative tasks related to security monitoring for Resonate.
    
9.  Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

SKILLS, KNOWLEDGE & EXPERTISE:

QUALIFICATIONS

1.  Able to support the mission, vision, and values of the CRCNA. 
2.  Intermediate proficiency in commonly used computer applications, including Google Suite and Microsoft Office.
3.  Proven ability to plan and organize tasks and responsibilities in a timely manner.
4.  Proven ability to be self-motivated, work independently with minimal direction, and collaborate within a team environment.
5.  Intermediate verbal and written communication skills.
6.  Ability to establish and maintain cooperative working relationships with co-workers and external contacts.

EDUCATION AND EXPERIENCE

1.  High School diploma required, some college coursework preferred.
2.  Advanced experience in administrative and operational roles required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• The ability to have a weekly presence in the CRCNA denominational offices in Grand Rapids, Michigan, USA.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Traditional climate-controlled office environment.
• The work location will primarily be at the denomination office located in Grand Rapids, Michigan.
• Frequent video calls/meetings are required.

Full-time Benefits

Benefits may be pro-rated based on # of hours worked per week:

• Work-Life Balance
• Full-Time Flexible Work Arrangements 
• Generous Vacation and Holiday Time
• Competitive benefits and retirement plan
• Professional Development Opportunities
• Contributing to an organization that is making an impact in the world

About The Christian Reformed Church in North America

Who We Are

The CRCNA denominational offices serve the local church, providing resources to pastors and congregations so that people are introduced to Jesus Christ and their faith is nurtured. Other agencies of the CRCNA include ReFrame Ministries, Resonate Global Mission, and World Renew.

Be Who You Are

The CRCNA is committed to building a culture of belonging that encourages, supports, and celebrates the voices and experiences of all our employees. We strive to build a workforce that reflects the ersity of our broader culture and the Christian church, and invite all qualified candidates to apply. 

Application Deadline

February 11, 2026

Department

Resonate Global Mission

Employment Type

Full Time

Location

Grand Rapids, MI/Hybrid

Workplace type

Hybrid

Compensation

$24.71 / hour

Title: Transitions Specialist

Location: Fulwood England GB

Type: Full-time

Workplace: Hybrid remote

Job Description:

Our purpose 

Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet

Sustainable Energy First is an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates.

This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients’ carbon footprint.

 The Role in a nutshell

As a Transition Specialist at Sustainable Energy First, you will play a crucial role in managing site acquisitions and disposals for our customers.  This helps to ensure our customers are not paying for sites which aren’t their responsibility and for new store acquisitions which directly impact’s preventing any disconnection issues.

You will work closely with various other departments and customers to ensure we maintain high-level of communication and efficiency in processing change of tenancies. The work you do will have a direct impact on the overall portfolio quality that facilitates the organisation, achieving our business objectives and exceeding our clients’ expectations.

Key Outcomes

Change of Tenancy Management

• Responsible for the effective and timely management of Change of Tenancies.

• Liaise with Supplier/Customer.

• Working towards change of tenancy submission deadlines.

 Administrative Tasks

• Obtain first/final invoices from supplier.

• Work with suppliers to ensure change of tenancies are processed efficiently.

 Collaboration

• Working closely with Customers, Analysts and Strategic Account Managers to communicate change.

• Communicate with suppliers to resolve change of tenancy issues and general queries.

 Problem Solving

• Resolving change of tenancy issues and delays.

 Impact on Efficiency

• Your efforts will directly influence the overall efficiency and effectiveness of change of tenancies, helping the organisation achieve its business objectives and exceed client expectations.

Requirements

• Strong problem-solving skills: The ability to adapt to evolving business needs is a must as is the need to resolve any issues promptly.

• Attention to Detail: Ensuring accuracy in change of tenancy data and identifying discrepancies.

• Proficiency in IT: Basic IT skills required; any excel skills are a bonus.

• Strong Communication Skills: Effective communication with suppliers and internal teams to resolve discrepancies and ensure smooth operations.

• Organizational Skills: Managing multiple COTs and tasks efficiently requires strong organizational abilities.

• Time Management: Ability to manage multiple clients, prioritising workload and meeting deadlines is vital for maintaining workflow efficiency.

• Accountability: Taking responsibility for ones’ actions and decisions is essential for trust and reliability within the team.

• Collaboration: Working well with others, valuing erse perspectives, and fostering a collaborative atmosphere are key to team success.

• Continuous Learning: A commitment to personal and professional growth ensures that you are efficient and able to exceed expectations.

Benefits

 Salary: £24,242 per annum

 Holidays: 25 days + bank holidays +  your birthday off, increasing to 30 days on length of service

Hybrid working - you must be able to commute to our Lytham office 2 days p/week

*Please note: we are moving to Fulwood this Autumn 

Flexible working - including the ability to bank up to to 5 extra days off per year

 Gym contribution

 Long service awards

 Private Medical Insurance

 Enhanced paternity/non-pregnant colleague and maternity/pregnant colleague leave

 Simply Health scheme

 Challenging work and development opportunities

Inclusion and Belonging

We believe that ersity is more than a commitment, it’s at the heart  of who we are. We aim to create an environment where everyone feels respected, valued, and empowered to bring their whole selves to work.

We celebrate different perspectives, backgrounds, and experiences because we know they make us stronger, bolder and more imaginative, which link to our core values. By fostering a culture of belonging, we aim to provide a workplace where every voice is heard, and every inidual can thrive.

Our culture has been set up to bring the best out of our people. If we sound like the kind of business where you’re ready to take the next step, then we look forward to hearing from you!

Title: Director, Product Management - Industrial and Fuels North America

Location: Wickliffe, OH, US, 44092-2298

Department: Executive/Director/VP/Global Mgmt

Hybrid

Job Description:

Posting Date: May 22, 2025

Job Location: Wickliffe, OH

A****bout Lubrizol  

We value ersity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.   

Join Our Thriving Team at Lubrizol as Director of Product Management, Industrial and Fuels North America

Unleash Your Potential. At Lubrizol we're transforming the lubricants and oil industry and looking for exceptional talent to join us on this journey. If you are ready to join an international company with talent around the world, and want to make a real impact, we want you on our team.

What You'll Do:

As a Director of Product Management, you'll be at the forefront of our innovation, responsible for the regional profit and loss for the Industrial and Fuels business segments, including developing and implementing the business plan with an objective of continually improving the profitability of the business. This business spans the range of industrial and fuels applications including hydraulics, grease additives, industrial gear oils, metalworking, diesel and gasoline additives. You will provide leadership, strategic and tactical direction to the business with responsibility to identify resources, budgets and succession planning and will have overall accountability for the profitability of the segment product line in their region. You'll collaborate with a erse group of passionate iniduals to deliver sustainable solutions to advance mobility, improve wellbeing and enhance modern life. 

In this role, you will develop regional and functional market expertise and will communicate the market drivers and impact to the wider organization, including Strategic Marketing and other global Industrial and Fuel Product Management Directors. You will develop an understanding of customers, OEMs and competitors value propositions and can create plans to strengthen Lubrizol’s market position and create greater value.

Responsibilities:

• Develop strategic vision for the business and influence direction at VP level.
• Lead the product management organization.
• P&L accountability for fuels and industrial product lines for North America.
• Develop, communicate, and manage the implementation of strategic and tactical business plan.
• Develop strong and open relationships with major stakeholders and ensure we have alignment on business plans.
• Work with direct reports (Product Managers) and cross-functional teams to ensure alignment with the business plans, forecasts and product delivery, along with ensuring an understanding of market drivers and value propositions.
• Understand and communicate current and future market drivers and the impact on the business.
• Understand customer, OEM and competitor value propositions, strengths and weaknesses and identify opportunities for Lubrizol.
• Drive communication and alignment across peers as the industrial and fuels markets, and Lubrizol’s products, are developed.
• Meet regularly with key customers to discuss market drivers and identify new value propositions which will bring increased profitability to the organization.
• Identify customer needs and focus on delivering on agreements in a timely fashion.
• Provide support to Sales with major customer and OEM presentations/meetings.

Skills That Make a Difference:

• Bachelor’s degree from an accredited university in technical or equivalent area
• 12+ years of relevant experience, including P&L responsibility
• 5+ years of leadership and/or management experience
• Experience in industrial and fuels industry segments
• Talent management and organizational leadership
• Knowledge of products, development process, testing and proof of performance
• Strong business development skills
• Knowledge of market and OEM drivers
• Strategic thinking and vision
• Financial knowledge

Ready for your next career step? Apply today and let's shape the future together! 

It’s an exciting time to be part of Lubrizol. Lubrizol is not staying put. We are continually learning and evolving. Our passion delivers our success — not only for Lubrizol but for those who count on us every day: our employees, customers and communities. 

We work with a relentless commitment to operate safely and responsibly, keeping safety, sustainability, ethics, and compliance at the forefront of everything we do. The well-being of our employees, customers and communities is paramount to our culture and in the way we approach our work.

As a erse, global team, we work together to solve some of the world’s most pressing challenges. We impact everyday lives through science only Lubrizol can deliver, and we never stop pushing to do it better.

One of the founding principles of The Lubrizol Corporation more than 90 years ago was treating every employee with dignity and respect. That same commitment is only stronger today. 

More than that, we are committed to providing an environment where every employee can be the best they can be, no matter their race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic. 

#LI-AM

Title: Senior Salesforce Administrator

Location: IND Remote

Job Description:

ConnectWise is an industry and Global leading software company with over 3,000 colleagues in North America, EMEA and APAC. As a community-driven software company dedicated to the success of technology solution providers, our suite helps over 45,000 of our partners manage their businesses better, sell more efficiently, automate service delivery, and remotely control technology so they can consistently deliver amazing customer experiences.

Our company is powered by our connections, our colleagues, and our community. And, we accept all kinds.

Game-changers, innovators, culture-lovers—and humankind.

We invite discovery and debate. We recognize key moments as milestones.

We see you and value you for your unique contributions. Our inclusive, positive culture lays the foundation to ensure every colleague is valued for their perspectives and skills, giving you the choice of how YOU make a difference.

Curious? Read this opportunity to learn how YOU can make a difference at ConnectWise!

General Summary:

Mandatory skills : 

Salesforce CPQ – 6 months -2 years experience

Service Cloud & Sales Cloud, Community Cloud,

Additional knowledge - Outreach, lean data, gainsight

Experience – 4+ years

Location – Hybrid for Pune / Mumbai / Bangalore/ Remote available for other locations 

Shift Timing – UST 8 am EST to 5 PM EST (6:30 PM – 3:30 AM)

Working Conditions:

The statements above are intended to describe the general nature and level of work being performed by people

ConnectWise is an Equal Opportunity Employer, dedicated to building a erse and inclusive workforce and providing a workplace free from discrimination and harassment. ConnectWise provides equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, religion, age, sex (including pregnancy), sexual orientation, gender, gender identity or expression, ancestry, national origin, citizenship status, physical or mental disability, genetic information, military/veteran status, marital status, familial or parental status, or any other characteristic or status protected by applicable federal, state and local laws.

The statements above are intended to describe the general nature and level of work being performed by iniduals assigned to this job. Other duties may be assigned as needed. Reasonable accommodations may be made to enable qualified iniduals with disabilities to perform the essential functions of the job and/or to receive other benefits and privileges of employment.

Title: Manager of First Impressions - Potential for Hybrid Work

Hybrid Working

locations; Rockville, MD Washington, DC Alexandria, VA  Ellicott City, MD  Annapolis, MD

time type: Full time

job requisition id: R0034211

Discover a Career That Empowers You — Join HUB International!

At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help iniduals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people.

Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team.

As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation.

Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you.

We currently have an opportunity for a Manager of First Impressions to join the Mid-Atlantic team.

The Manager of First Impressions serves as the emissary of our regional culture, ensuring every interaction, whether in person, by phone, or in our shared spaces, reflects our commitment to professionalism and engagement. This unique role combines oversight of front-of-house operations across the region, executive support for the leadership team, and ownership of employee engagement events that bring our teams together.

This is not a traditional administrative position. The Manager of First Impressions shapes how our people and clients experience our organization from the very first moment of contact. If you thrive on making others feel welcome, take pride in operational excellence, and enjoy creating memorable experiences, we'd love to hear from you.

Job Responsibilities:

Front-of-House Operations & Team Leadership

• Manage the centralized Reception Team and internal call center staff; provide day-to-day guidance and support across the region
• Establish and maintain consistent service standards, greeting protocols, and phone handling procedures across all locations
• Coordinate coverage schedules to ensure seamless front desk and call center operations
• Serve as the primary point of contact for facilities-related needs in conference rooms and reception areas, including scheduling systems, presentation equipment, and room readiness
• Manage mail distribution workflows, including scanning documents into the agency management system, and routing to client service personnel/teams
• Coordinate vendor relationships for office services including shipping, shredding, postage, and office supplies
• Onboard, train, and mentor front-of-house team members; provide performance feedback and support professional development

Executive Support

• Manage complex calendars for members of the regional executive team, including scheduling meetings, resolving conflicts, and anticipating needs
• Coordinate travel arrangements, including itineraries, accommodations, and expense processing
• Plan and coordinate execution of regional executive meetings
• Prepare materials for executive meetings
• Handle confidential correspondence with discretion
• Serve as a liaison between executives and internal/external stakeholders

Employee Engagement & Events

• Plan, coordinate, and execute regional employee events including holiday celebrations, team-building activities, recognition programs, and milestone celebrations
• Manage event logistics including venue selection, catering, invitations, and budgets
• Lead the regional FUN Committee and identify opportunities to enhance workplace culture and team morale through creative, engaging events and initiatives.
• Partner with HR and leadership to align events with organizational goals and values

General Responsibilities

• Attend and complete required training sessions and assignments
• Establish and maintain effective professional relationships with colleagues at all organizational levels
• Communicate clearly and professionally with internal and external stakeholders
• Adhere to all organizational policies, procedures, and regulations
• Complete other duties and projects as assigned

Qualifications:

Required:

• High school diploma or GED equivalent required; Bachelor’s degree in Business or similar equivalent experience preferred
• Demonstrated experience in office administration, executive support, or hospitality/front-of-house operations
• Proven ability to lead, coach, and coordinate the work of others in a multi-location environment
• Strong organizational skills with the ability to manage competing priorities and meet deadlines
• Excellent interpersonal and communication skills—written and verbal
• High level of professionalism, discretion, and judgment when handling confidential information
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Periodic travel to regional office locations

Preferred:

• Experience planning corporate events or employee engagement programming
• Familiarity with calendar/scheduling tools, travel booking platforms, and expense management systems
• Background in insurance, financial services, or professional services environments

What We Offer You:

At HUB International, we’re invested in your success — both inside and outside of work. Our benefits are designed to support your well-being, empower your growth, and set you up for a secure future. From comprehensive health coverage to resources that promote work-life balance, we’ve got you covered.

We believe in continuous learning and career momentum. Whether you're just getting started or ready to take the next step, HUB provides the tools, mentorship, and opportunities to help you thrive. When you grow, we grow!

Benefits you may enjoy working at HUB International Mid-Atlantic, Inc:

• Medical, Dental, Vision and Prescription Drug Coverage
• Health Plan Reimbursement Program
• Health Savings Account (HSA)
• 401(k) Savings Plan
• Employee Assistance Program (EAP)
• Comprehensive Wellness Program
• Flexible Spending Accounts (FSAs)
• Life and Disability Plans
• Long-Term Care
• Identity Theft, Group Legal, Accident, Critical Illness, Pet Insurance and many more!
• Low-Cost Loan Program and Student Loan Resources
• Vacation, Holiday, Sick, and Personal Time Off
• Comprehensive Onboarding
• Continuing Education
• Flexible Work Arrangements
• Dress for Your Day Dress-Code

Culture & Belonging Employee Networks:

At HUB, inclusion isn’t just a core value — it’s a shared commitment. We’re building a workplace where every voice is heard, every person is respected, and everyone can show up as their authentic self.

One of the easiest ways to get involved is by joining one of our Culture & Belonging Employee Networks — communities where connection, support, and impact come to life.

Currently we have the following networks:

• HUB Women Network
• HUB Black Inclusion Network
• Asian Pacific Islander Network
• Hispanic Network
• HUB Young Professional Enrichment (HYPE)
• Indigenous Network
• Pride Network
• Military Veterans/Military Spouses & Families Network

Employees engaged in these groups all have an interest in raising awareness at HUB supporting the three-pronged D&I Strategy:

• Talent – the attraction, recruitment, and hiring of the best erse talent;
• Culture – creating a culture of Inclusion and Belonging; and
• Community – having a erse lens to the societal impact that we have in communities through volunteerism and philanthropy.

The expected salary range for this position is $55,000 to $55,000nd will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.

Apply today!

*LI-AM

Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: Up to 25%

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team [email protected]. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Title: Executive Assistant

Location:  USA-AR-Rogers

Full time

job requisition id 883139

Job Description:

Job Responsibilities and Requirements

The Executive Assistant provides administrative support to two Senior Vice Presidents and is instrumental in cultivating a positive environment and culture. Serves as a connector, problem solver, and collaborative partner to Reliance Matrix staff and to other administrative staff within the company. Is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning efficiently.

Administrative Support

• Works complex calendar scheduling to ensure efficiency and optimal use of the executive’s and respective staff’s time; manages their schedule to de-conflict and help prioritize meetings based on mission and business needs without constant direction.

• Proactively blocks time or schedules meetings and reminders based on company activities such as engagement events and performance reviews.

• Works closely with internal/external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.

• Arranges air travel, hotels, and other transportation and travel needs for domestic and international travel. Prepares expense reports.

• Managing the executive’s expense reports, budgets for team events they plan, and ensuring compliance with company policies.

• Demonstrates initiative, discretion, and tact in managing email, telephone calls, and other requests. Ensures all correspondence is accurate, complete, and properly handled.

• Prepares communication and correspondence on behalf of the executive or team supported, including but not limited to phone calls, letters, emails, and memos.

• Manages larger department communication needs including team updates, townhall presentations, and intranet/Microsoft department channels

• Plans and coordinates team and corporate meetings and events including, facilities, catering, and coordination of travel for attendees, etc.

• Partners with other internal departments like IT, Finance and HR to solve issues for the executives or department.

• Creatively prepares reports and presentations using available desktop publishing, graphics, spread sheet, presentation, and word processing software

• Creating agendas, gathering briefs, preparing leaders for meetings, and ensuring follow-up actions are tracked and completed.

• Identifies administrative operational inefficiencies and implementing improvements that enhance productivity for the executives and department.

• Assists with support of other executives when other executive assistants are out of the office.

• May need to attend meetings and take notes as needed.

Required Knowledge, Skills, Abilities and/or Related Experience

• High School Diploma or equivalent is required, advanced degree preferred.

• Minimum of five years’ experience supporting senior level management in an administrative capacity.

• Exceptional communication skills and a commitment to achieving a high level of accuracy and attention to detail.

• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors a plus.

• Able to anticipate needs based on outcomes of prior meetings, presentations, and/or emerging circumstances.

• Ability to coordinate complex travel arrangements and logistical challenges and populate and reconcile expense reports.

• Ability to handle confidential and sensitive information with the utmost discretion.

• Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

• Demonstrated proficiency in meeting technology such as Microsoft Teams, WebEx, etc.  web conferencing.

Ability to Travel: None

The expected hiring range for this position is $33.00 - $41.25 hourly for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.  

Our Benefits:

• An annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs.  For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance to ensure financial protection when you need it most
• Family friendly benefits including Paid Parental Leave & Adoption Assistance 
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays.  As you grow with us, your PTO may increase based on your level within the company and years of service. 
• Volunteer days, community partnerships, and Employee Assistance Program
• Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values:

• Integrity
• Empowerment
• Compassion
• Collaboration
• Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.

#LI-Hybrid .

Title: Team Assistant

Location: Richmond 

Full time

Job Description:

• Make an impact in a role where every day is different and you're never bored!
• Work in a great culture that is flexible, supportive and where we are always learning!
• Permanent full time role based in Richmond

We're REA

With bold and ambitious goals, REA Group is changing the way the world experiences property. No matter where you're at on your property journey, we're here to help with every step - whether that's finding or financing your next home.

Our people are the key to our success. At the heart of everything we do, is a thriving culture centred around high performance and care. We are purpose driven and collaborative, which drives innovation and our ability to make a real impact. As such, we're proud to have been named in Australia's "Top 5" Best Workplaces two years in a row, as well as being recognised as a Best Workplace for Women.

Where the team fits in

The Customer Group is the driving force behind our flagship sites, realestate.com.au and realcommercial.com.au. When you join the Customer Group, you join a cross-functional group of folks representing product, tech, sales and marketing, supported by PR, communications, HR, finance, legal - all the people you need to create products our consumers love and customers value. With realestate.com.au being the number one destination for people interested in property in Australia, as you can imagine - the group of legends working on our little red house are very passionate about what they do.

Day to day of the job

In this role you will support the Executive General Manager - Customer Platforms & Services, General Manager - Customer Solutions & Operations, and National Sales Director within the Customer group. You will be responsible for activities such as: diary management, meeting preparation, developing schedules, reports and plans, budget and account related processes, coordination of team and leadership meetings, amongst others.

What the role is all about

• Full diary management and travel bookings, with an ability to quickly react to change; ensuring you are elevating issues as they arise, ensuring visibility of high priority activities
• Assist teams with planning and organising offsites, events, showcases and celebrations
• Provide admin support including team communications, PowerPoint presentations, invoice processing and purchase orders and assisting with relevant documentation
• Proactively look for opportunities to develop and improve systems and procedures to maximise team efficiencies
• Be the support for the team culturally, informing leaders of any noticeable concerns, communicating any team feedback or suggestions to your stakeholders when necessary
• Always maintain professionalism and confidentiality

Who we're looking for

• Ability to adapt and thrive in an evolving environment
• A few runs on the board as a team assistant or executive assistant, supporting a large team (tech industry ideal)
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Experience organising team meetings, events, and engagement activities for teams
• Proactive approach, with the ability to effectively manage multiple priorities
• High attention to detail with strong written communication skills, including exceptional grammar and proof-reading skills

The REA experience

The physical, mental, emotional and financial health of our people is something we'll never stop caring about. This is a place to learn and grow.

Some of our Perks & Benefits include:

• A hybrid and flexible approach to working
• Flexible leave options including, birthday leave and purchase additional leave
• Flexible parental leave offering for primary and secondary carers
• Our Because We Care program offers employees volunteering leave, community grants, matched payroll giving and our Community Café donates 100% of revenue to charity
• Hackdays so you can bring your big ideas to life

Our commitment to Diversity, Equity, and Inclusion

We are committed to providing a working environment that embraces and values ersity, equity and inclusion. We believe teams with erse ideas and experiences are more creative, more effective and fuel disruptive thinking. If you've got the skills, dedication and enthusiasm to learn but don't necessarily meet every single point on the job description, please still get in touch.

Join our Talent Neighbourhood

#LI-HYBRID

Executive Assistant - Hybrid

locations

Madison, WI

time type

Full time

job requisition id

R-011629

Job Purpose:

Job Responsibilities:

• Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items.
• Under direction of senior management, assist in response of internal/external inquiries.
• Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management.     
• Participate in streamlining and adding efficiency to administrative workflow processes.
• Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies.  
• Composes routine correspondence, correct grammar, punctuation and spelling.
• Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.

The above statement of duties is not intended to be all inclusive and other duties will be assigned from time to time.

Job Requirements:

List of general education, background and experience, knowledge, skills, and abilities typically required to effectively perform the responsibilities of the job. Also include any required licenses and/or designations.

• One to three years administrative work experience to include competencies in the following areas:

• Plan, organize and assist in multiple projects/assignments.

• Word processing, spreadsheet, graphic software and Internet/Intranet applications.

• Provide internal/external customer services.

• Identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems.

• All the above position accountabilities require the ability to use analytical thinking and problem-solving skills on own initiative.

• Ability to communicate via verbal and written communication clearly and effectively. 

• Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel.

Compensation may vary based on the job level, your geographic work location, position incentive plan and exemption status.

Base Salary Range:

$51,000.00 - $76,500.00

At TruStage, we believe a sound, inclusive benefits program is of vital importance, along with a flexible workplace that allows for work-life balance, career growth and retirement assistance. In addition to your base pay, your position may be eligible for an annual incentive (bonus) plan.  Additional benefits available to eligible employees include medical, dental, vision, employee assistance program, life insurance, disability plans, parental leave, paid time off, 401k, and tuition reimbursement, just to name a few. Beyond pay and benefits, we also recognize that flexibility, including working in a place you prefer, is essential to caring for our employees.  We will continue to strive to offer flexibility and invest in technology and other tools that will make hybrid working normal rather than an exception, so that when “life happens,” you can focus on what’s most important.

Academic Records Coordinator

Iowa City, Iowa, United States

The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Academic Services Coordinator.

 If you’re energized by problem‑solving, teamwork, and making a meaningful impact on student success, this may be the perfect role for you! Join a team that keeps the university running with accuracy, integrity, and exceptional service! The Office of the Registrar is seeking a detail‑driven, customer‑focused Academic Services Coordinator to support our Academic Records, Transcripts, and Verifications area.

 Join the Office of the Registrar and have an opportunity to:

·Authenticate and verify the accuracy of academic records.

·Apply enrollment changes in academic records using MAUI and National Student Clearinghouse.

·Maintain, interpret, and assist students, faculty, staff and public with student records problems or questions.

·Assist with determining residency (resident vs. non-resident) for tuition classification by applying rules according to State of Iowa code.                                                                 

·May manage and provide administrative support of Registrar's/UI Service Center staff and Registrar Services Specialist in the areas of transcripts and verifications by providing direction, assignments, feedback, coaching and counseling to assure staff is compliant with UI policies and procedures.

Required Qualifications:

·Bachelor’s degree, or equivalent education and experience is required. (Equivalent experience: four additional years of related experience if no higher education degree.)

·Minimum of one year of related work experience.

·Demonstrated experience in training, leadership, and/or leading a team

·Demonstrates a WORKING proficiency level in:

o    The ability to establish, build, and maintain productive relationships and partnerships within and external to own unit and agencies.

o    Ability to work in a team-based environment that supports a variety of iniduals and groups in a constructive and respectful manner.

·Demonstrates a EXTENSIVE proficiency level in:

o    The ability to create, maintain, retrieve, and archive electronic and procedural documents. Follows security and version management guidelines and practices as well as standard processes and procedures to ensure/maintain data accuracy, integrity, and confidentiality.

o    Understanding of the necessity and ability to process information with high levels of accuracy and attention to detail.

o    Use of communication concepts, tools, and techniques to effectively transmit, receive, and accurately interpret information to various groups.

o    Using online records management systems, preferably MAUI (internal UI) system or other student records system or product (I.e., Banner, Peoplesoft).

o    The ability to learn and apply broad institutional rules, policies and laws, such as understanding FERPA and other university and federal regulatory procedures.

o    MS Office Suite applications such as but not limited to Word, Excel and One Note.

Special Qualifications Required

·No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel. 

·No evening or weekend work is required, except for participation in Commencement activities.

Desirable Qualifications:

·Understanding of the University’s and Registrar’s Office mission, vision, and key factors.

·Demonstrates basic familiarity with cash handling, financial processes, and procedures.

·Experience working in higher education, preferably in a Registrar’s office or role.

·Direct experience and familiarity with FERPA and university regulations preferred.

To be eligible for consideration, applicants must complete BOTH of the following documents and mark them as a “relevant file” to the submission:

·a current resume

·a cover letter

Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: Anticipated Hiring Salary $49,000-$54,000 with Competitive Benefits

Additional Information

• Classification Title: Registrar Services Crd
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Course Offering and Scheduling Coordinator

Iowa City, Iowa, United States

The University of Iowa Office of the Registrar is seeking to hire a 100% full-time Course Offering and Scheduling Coordinator.

 Join the team in a role that sits at the heart of academic operations! As the Course Offering and Scheduling Coordinator, you'll partner with colleges, departments, faculty, and campus service teams to bring the university’s academic schedule to life. You’ll provide expert oversight of course and event scheduling by monitoring contact hours, validating policy compliance, and approving course sections submitted through MAUI Workflow and Status notifications. Beyond scheduling, you’ll support the daily care and readiness of university classrooms and contribute to the success of major campus traditions like commencement. If you love problem‑solving, collaboration, and keeping campus running smoothly, this role is made for you.

 Join the Office of the Registrar and have an opportunity to:

·Monitor contact hours and class-time allocations for accuracy in submitted course offerings.

·Monitor submitted course offerings for policy adherence.

·Provide assistance at University Commencement ceremonies which may include pre-ceremony setup and tasks.

·Maintain, interpret, and assist students, faculty, and staff with questions or problems.

·Coordinate and consult with academic units to schedule classrooms for schedule of courses and supplemental academic special events in Ad Astra Schedule.

About the Department: In the Office of the Registrar, our mission is to provide the University faculty, staff, students, and public with accurate academic records that support the institution’s primary focus. 

Required Qualifications:

·A bachelor’s degree or an equivalent combination of education and experience.

·Experience (typically 1-3 years) working in a postsecondary academic setting.

Competencies Required

·Demonstrates an EXTENSIVE proficiency level in:

o    Knowledge of and experience with techniques and tools that promote effective analysis, including the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems.

o    Ability to effectively manage multiple concurrent objectives, projects, or activities with a high-level of attention to detail.

o    Operation and application of computer-based academic support systems or computer software applications related to a student information system (i.e., MAUI, PeopleSoft, Banner, etc.)

o    Ability to use and manage the applications within Microsoft Office Suite.

o    Knowledge and application of a variety of communication techniques and relationship building skills, including listening skills and the ability to work with a variety of iniduals and groups in a constructive and collaborative manner.

o    Ability to work both as part of a team/work group environment and as a self-motivated inidual.

Special Qualifications Required

·No regular travel is required for this position; however, optional professional development opportunities are available through the Office of the Registrar, which may occasionally involve travel. 

·No evening or weekend work is required, except for participation in Commencement activities.

·Some on-campus, in-classroom presence is expected to perform routine classroom management duties, most commonly at the start and end of each academic session.

Desirable Qualifications:

·Experience (preferably 2 or more years) working directly with MAUI.

·Demonstrates a WORKING proficiency level in:

o    Knowledge of Ad Astra or similar programs.

o    Knowledge of University of Iowa policies and procedures.

o    Knowledge of regulations, familiarity with the operations of a registrar’s office, and/or familiarity with classroom operations and campus facilities.

o    Knowledge of FERPA.

·a current resume

·a cover letter

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process. 

Additional Details:

Work Modality: This position is eligible for hybrid or remote work within Iowa with some on-campus requirements, offering schedule flexibility based on position requirements. Modality will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: Anticipated Hiring Salary $49,000-$54,000 with Competitive Benefits

 Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Additional Information

• Classification Title: Registrar Services Crd
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 4A
• Starting Salary Minimum: 49,000

Document Control Specialist

 Charlotte, NC 28202

Industry: Converted

Job Number: 200182

Pay Rate: $24 / hour

Job Description

Document Control Specialist (Hybrid)

Pay: Up to $24.00 per hour

Position Overview

Key Responsibilities

• Develop and implement document control systems and procedures for project-related documentation

• Process, secure, and manage vendor documents, construction documents, quality records, and business records

• Coordinate and oversee the assembly, reproduction, and revision control of construction work packages

• Ensure accurate tracking, version control, and distribution of documents

• Manage document submission and archival in accordance with project and regulatory requirements

• Support project teams with document retrieval, reporting, and compliance needs

• Implement cost-effective solutions to improve project information management efficiency

• Maintain confidentiality and document security standards

Contract Administrator

 Charlotte, NC 28202

Industry: Kirlin Jobs

Job Number: 200243

Pay Rate: $25 / hour

Job Description

Contract Administrator / Contract Management & Billing Support Specialist

Pay: $25.00-$35.00 per hour DOE

Location: Remote (Virtual)

We are seeking a Contract Administrator / Contract Management & Billing Support Specialist to support contract and billing operations for a large utility organization. This role assists with processing customer agreements, billing setup, research, and customer support, working closely with internal teams and legal partners.

Key Responsibilities

• Support contract management and billing activities, including customer agreements and billing setup

• Process and research billing and contract-related inquiries

• Assist with monthly billing; PeopleSoft or SAP experience preferred

• Handle complex and time-sensitive customer requests

• Coordinate with internal teams and legal counsel as needed

• Communicate with internal and external customers via phone or video

Qualifications

• Minimum 2 years of experience in contract management, billing support, or related work

• Working knowledge of project or contract management principles

• Strong problem-solving and communication skills

• Bachelor’s degree preferred

Why Join

• Primarily remote role with limited in-office requirements

• Opportunity to support high-impact utility projects

Development & Experience Coordinator (Austin, TX)

Remote

Your Role:

Reporting to the Manager, Learning and Development, the Development & Experience Coordinator plays a critical role in enabling high quality learning and crew experience programming across the organization. You’re someone who loves being the person who “makes things happen” - bringing structure, follow-through, and care to everything you support. You’re organized, dependable, and excited to learn.   

You will provide essential coordination and operational support across L&D and broader crew experience initiatives, helping ensure programs, events, and communications run seamlessly. You’ll work closely with experienced team members who are invested in your growth and development, gaining exposure to how impactful learning and experience programs are designed, delivered, and evaluated.  

This role is remote, but candidates must be based in Austin, TX and will support our onsite Austin office up to 25-30% of the time, partnering with our internal events team and serving as a local point of presence.  

What You'll Do:

Development & Experience Support and Enablement  

• Support the execution of L&D programs and broader crew experience initiatives by managing calendars, scheduling sessions, coordinating logistics, and supporting routine communications. 
• Serve as a reliable operational partner to ensure programs & experiences are welcoming, well-organized, and thoughtfully executed. 
• Provide light administration across technology platforms, including pulling reports, maintaining learner data, managing enrollments, and supporting survey distribution. 
• Assist with the creation and formatting of materials and communications using existing templates (e.g., Canva, slide decks, email communications).
• Support for other People Team projects and initiatives as needed.

Office & Onsite Support  

• Act as an onsite point of contact for Austin office space as needed, in collaboration with the internal events team. 

• Support day-to-day office operations such as managing incoming mail and deliveries, calendar administration, and serving as an onsite point of contact for vendors as needed. 

• Help ensure onsite environments are prepared and supported for meetings, events, and crew experiences. 

• Support onsite experiences by managing RSVPs, ordering catering and materials, preparing spaces, and assisting with day-of execution.  

• What You Bring to the Table:

• 1-3 years of experience in an administrative, coordination, operations, events, HR, or related role (internships and part-time experience welcome). 

• Based in Austin, TX, with the ability to be onsite at Austin office space as needed to support events, meetings, and operations. 

• Ability to travel 20-30% for company events & team meetings. 

• Strong organizational skills with the ability to manage details, deadlines, and multiple requests simultaneously. 

• Comfort using common workplace tools (Microsoft Office); experience with Canva or similar tools is a plus. 

• Clear written and verbal communication skills, with a service-oriented mindset and attention to detail. 

• Ability to work collaboratively across teams and support a variety of stakeholders with professionalism and positivity. 

• Interest in Learning & Development, employee experience, or people operations, with a desire to learn and grow in the field. 

• Proactive, reliable, and eager to take ownership of tasks that help the team succeed. 

• You’re no hero – You know the power of teamwork and celebrate the work of others before your own.

• You give a sh*t – You believe in acting like an owner and making Vital Farms a place to be proud of.

• You raise the standards – You know growth can be hard, but you strive to improve yourself and others each day.

• You can walk in someone else’s boots – You seek to understand other’s viewpoints and think that you get to better answers by sitting on the same side of the table.

• You don’t walk on eggshells – You’re not afraid to leave the bullsh*t behind and have honest conversations.

• We recognize that talent comes in many forms. Even if you don’t meet every requirement, we encourage you to apply. You may have strengths we haven’t yet considered!

What We Bring to the Table:

• A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few).
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1.
• Free eggs and butter (yes, really!), along with friends and family discounts. 
• Fun team SWAG that will make you the talk of the town.
• Professional development opportunities and an amazing team dedicated to your growth.
• At Vital Farms, compensation decisions are dependent upon a variety of factors, which may include, but are not limited to, skill level, experience, education, training, market demands, and business needs. A reasonable estimate of the current starting annual base salary for this position is $55,000 - $65,000. Please keep in mind that hiring at the maximum end of the range would not be typical in order to allow for potential continued future salary growth.

Executive Assistant

State Policy Network

About Us (and You):

At State Policy Network, we’re building an America where personal freedom, innovation, and opportunity empower everyone to thrive. We’re a national nonprofit—but more than that, we’re the connector and champion behind a growing movement of state-based think tanks and partners working toward a freer society.

That’s where you come in. In this role, you won’t just be a spectator—you’ll be in the thick of it, working alongside bold leaders to ignite durable, state-level freedom movements. Together, we’ll help high-performing, independent think tanks make a real impact—one state at a time.

How you**’**ll make an impact:

SPN is seeking a part-time, remote Executive Assistant to support the President & CEO. This role is an exciting opportunity for a highly organized professional who thrives in a fast-paced environment and enjoys creating clarity and order. You will be responsible for managing priorities, streamlining workflows, and serving as a trusted point of coordination between the CEO and those competing for time and attention. If you’re ready to help maximize the CEO’s time, and in turn, advance liberty across the country, keep reading! 

This role includes a competitive salary commensurate with experience. Much of SPN’s staff are remote and this position is eligible to work remotely from a virtual office anywhere in the United States.  

Your Day-to-Day:

• Manage the President & CEO’s calendar and schedule, ensuring time is aligned with the CEO’s priorities.
• Oversee and prioritize the CEO’s email inbox, flagging important messages, drafting responses, and ensuring timely follow-up.
• Collaborate with CEO to arrange travel, including flights, accommodations, itineraries, and logistics.
• Serve as an air traffic controller for internal teams and external partners seeking face time with the CEO—helping to balance priorities and manage expectations.
• Coordinate meeting briefs, notes, and follow-ups to ensure the CEO is fully equipped for conversations with staff, donors, partners, and other stakeholders.
• Support other administrative and strategic tasks as needed to maximize the CEO’s efficiency and effectiveness.

TLDR? We’re looking for…

• Strong organizational and project management skills, with proven ability to manage complex schedules.
• Excellent written and verbal communication skills, with the ability to prioritize and synthesize information quickly.
• High level of professionalism, discretion, and judgment in handling sensitive and confidential matters.
• Comfort with technology and remote tools (e.g., Outlook, Teams, Zoom, Salesforce, or similar CRM).

Are YOU a good fit?

• Are you Mission-Bound? Everything we do at SPN is in service to the restoration of inidual rights and self-governance. We pursue excellence in our work and set aside our pride and differences to commit ourselves to this end.
• Are you Candid and Humble? We give and receive honest and respectful feedback with the assumption of positive intent. We deal with problems and conflict directly with the iniduals involved. We are open to challenges, eager to learn, and willing to acknowledge mistakes to improve.
• Are you Entrepreneurial? We seek opportunities, embrace innovation, and take prudent risk with a bias toward action. We test, fail small, and scale our successes. We’re resilient but also nimble, looking for the potential in every challenge.  
• Are you Relational? Trust and respect are built over time through competence, reliability, and integrity. We establish credibility through meaningful relationships, demonstrating value before expecting influence or partnership.

Sound like you?

Qualified candidates should submit the following application materials in one PDF file:directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.

Ready Built Administrator

Location Campbelltown SA 5074, Australia

Work TypePart time

Positions1 Position

Job no: DDF69

Category: Ready Built, Administration

• Strong foundations to support you. We invest in your future
• Great hours Mon to Fri available
• Gain access to our employee benefits, including discounts with over 400 retailers

Henley has built its reputation on offering quality, choice, affordability, and innovation to our customers, so more South Australians can own a home they'll love. With a long history of creating professional career pathways for employees, we are excited to be on the lookout for a Construction Administrator.

Look forward to joining a company that feels like a community, provides endless growth and opportunity - surrounded by great people along the way! You will be joining a passionate, driven, and collaborative team in this part-time role, based in Campbelltown.

About your new career

Join our completed homes team as a Readybuilt Administrator and take charge of managing the administration for our new home journey builds, overseeing the entire process from pre-construction to settlement. As a vital member of our team, you will play a crucial role in coordinating the build through both internal and external processes, ensuring all essential components are taken care of to bring the completed home to market.

In this position, you will establish strong partnerships with internal and external customers, developers, land agents, certifiers, and other relevant stakeholders, working together to achieve exceptional outcomes. At Henley, we foster a collaborative environment where team members support one another, and you will thrive by actively engaging and collaborating with other Henley team members.

This is a part-time opportunity, offering 25 hours per week from Monday to Friday.

Some insight into you

You are an accomplished administrator with a strong customer service background, adept at thriving in a fast-paced, compliance-driven industry. Your expertise lies in administration and project management, and you possess a meticulous attention to detail and exceptional organisational skills. Ideally, you have previous experience in a comparable position within the residential construction industry, which has equipped you with a solid understanding of its dynamics.

Building rapport comes naturally to you, and you derive satisfaction from collaborating with fellow team members to achieve outstanding results. As a team player, you appreciate working in an environment where your contributions are valued and fostered by the organisation.

The perks of the job

In addition to the essential benefits we offer, we go above and beyond to provide you with even more:

• Experience a culture that genuinely prioritises your well-being and invests in your career development.
• Enjoy a highly collaborative and supportive work environment that allows for flexibility in your schedule, promoting a healthy work-life balance.
• Take advantage of exclusive new home discounts when you build a Henley Home.
• Additionally, gain access to a wide range of retailer discounts, enabling you to save on regular household expenses such as private health insurance, groceries, fuel, and clothing.
• Participate in our Referral system and receive monetary rewards for referring your family and friends to our organisation.

 A little about us

Since its inception in 1989, Henley has established itself as a premier home builder in Australia, having successfully constructed over 60,000 homes across the country.

We take immense pride in our partnership with Sumitomo Forestry Co., Ltd, a globally renowned leader in new home design with a remarkable 330-year history. With an annual output of 20,000 homes worldwide, spanning countries such as Japan, the USA, and Australia, Sumitomo Forestry Co., Ltd provides us with unparalleled financial support and stability. This partnership empowers us to operate autonomously at the local level while benefitting from the backing of a reputable international company.

Our commitment to excellence is reinforced through our collaboration with esteemed tradespeople and suppliers. Together, we endeavour to deliver top-quality, affordable homes in the communities where our customers aspire to reside.

Join Our Team

We are Henley, where everyone is welcome. We celebrate all cultures and know that the more erse and inclusive we are, the better we can serve our community. We are proud to be part of the Sumitomo Forestry Group and our shared philosophy of fairness and integrity.

We look forward to welcoming you to our team!

Title: Academic Services Support Specialist

Location: Provo United States

Job Description:

Why Work at BYU

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist iniduals in their quest for perfection and eternal life."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work.

Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints.

Academic Services Support Specialist

This position is responsible for providing services to students in the areas of registration and answering general information questions. This position is also responsible for answering incoming telephone calls for the BYU Salt Lake Center and directing them to the appropriate employee or department and to answer the outside call button for entrance to the building.

Note: This is a part-time position (28) hours per week.

What you'll do in this role:

1. Student Services

• Process Clearance to Register forms and assist non-admitted students with registration, tuition, withdrawals, and grade changes.
• Handle student account inquiries in compliance with FERPA and resolve registration/records issues with Enrollment Services.
• Support students, faculty, and visitors in person, by phone, email, and online chat; provide advising information and appointments.
• Provide cashiering services, building access, parking, ID card information, directions, and maintain website accuracy.

2. Communication & Security Operations

• Monitor building access systems, call buttons, and CCTV; determine visitor admittance.
• Answer and route incoming calls and online chats; track staff availability.
• Receive, distribute, and manage mail and packages.

3. Faculty Services

• Support faculty by communicating with students, printing class rolls, and managing mailboxes and office space.
• Oversee copy center operations, supplies, service requests, and issue faculty/staff parking permits.

4. Other Duties

• Complete special projects, coordinate technology repairs, and maintain bulletin boards and shared spaces.
• Cross-train with and assist the Library and Testing Center; perform other duties as assigned.

Required

• High School Diploma with one year of experience in an office environment.
• Strong oral and written communication skills with a professional demeanor; able to actively listen and communicate effectively with students, faculty, staff, and the public across phone, email, chat, and in-person settings.
• Proven problem-solving abilities with proficiency in Microsoft Outlook, Word, and Excel, and experience using office equipment such as copy machines, scanners, and printers.

Preferred

• Associate degree with two years of experience in an office environment, or four plus years in an office environment.
• Experience with a multiple line telephone system and website chat system.
• Knowledge and understanding of the BYU community, the BYU Salt Lake Center, and BYU FlexGE.
• Knowledge and understanding of the BYU student registration policies and procedures.

What we offer in return:

This position comes with fantastic benefits, including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Employee assistance program, available to the employee and all members of their household
• May be eligible for tuition benefits after two years
• Access to the library
• Free on-campus parking
• Free UTA passes for employees, spouses, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Pay Grade: 46

Typical Starting Pay: $17.00 - $21.50

Required Documents:

All Staff positions require a resume.

Refer to the Job Posting for any additional required documents.

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.

Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each inidual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Title: Regional Workplace Experience Manager (Americas)

Location: Provo United States

Job type: Hybrid

Job Description:

At Qualtrics, we create software the world's best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform-we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention-but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers.

When you join one of our teams, you'll be part of a nimble group that's empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won't have to look to find growth opportunities-ready or not, they'll find you. From retail to government to healthcare, we're on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that's work worth doing.

Regional Workplace Experience Manager (AMER)

Why We Have This Role

Qualtrics' Global Real Estate Team manages all company sites worldwide to create productive, safe, and collaborative work environments. This role exists to lead the Workplace Experience team that ensures every employee, visitor, and customer enjoys a seamless and inspiring workplace. You will lead a erse team across the Americas, driving innovative and practical solutions that shape how and where we work. Partnering closely with teams across People, Facilities, IT, and more, you will help define the experience and culture of Qualtrics' offices while embodying our core TACOS values.

How You'll Find Success

• Takes initiative to design and implement workplace strategies that maximize connection and productivity
• Leads collaboratively across functions and geographies, building trust and influence
• Mentors and develops a erse, high-performing team with clear vision and accountability
• Uses data and employee feedback to continuously refine and improve the workplace experience
• Manages budgets thoughtfully to balance cost-efficiency and quality service delivery
• Acts as a change agent, driving adoption of new workplace models and ways of working
• Maintains hands-on involvement with operations to ensure smooth, day-to-day execution

How You'll Grow

• Strengthen leadership skills by managing and growing a cross-functional, multi-location team
• Gain deep expertise in hybrid work models and evolving workplace technologies
• Build strategic influence by collaborating and presenting to senior leaders to shape company-wide policies
• Enhance financial and operational management capabilities by overseeing budgets and vendor partnerships
• Develop agility and problem-solving skills while navigating complex, global workplace environments

Things You'll Do

• Develop and implement a flexible workplace strategy that supports a hybrid work environment and drives employee engagement
• Lead the Workplace Experience team, fostering a culture of continuous improvement and professional growth
• Ensure compliance with all workplace safety, health, and regulatory standards across regional locations
• Oversee workplace operations including food programs, events, and facility services to enhance employee satisfaction
• Manage financial performance of workplace programs, identifying efficiencies and controlling costs without sacrificing quality
• Collaborate with key stakeholders to align workplace initiatives with broader company goals and employee needs

What We're Looking For On Your Resume

• Bachelor's degree in Business Administration, Facilities Management, or a related field; a

Master's degree is a plus.

• 7+ years of progressive corporate and/or consulting experience in the areas of

Workplace Management, High End Hospitality or Food Service, Human Resources, or

comparable fields

• Proven experience leading workplace experience or related teams in corporate, hospitality, or consulting settings
• Track record managing multi-location workplace portfolios and delivering impactful programs
• Demonstrated success working cross-functionally with People Ops, Facilities, IT, Finance, and Communications teams
• Strong financial acumen, including budget management and cost optimization
• Skilled at leveraging data and employee feedback to inform decisions and influence leadership
• Experience supporting hybrid or digital-first workforces preferred

What You Should Know About This Team

• We are passionate about creating exceptional workplace experiences that enable employees to thrive
• Our team values transparency, collaboration, and continuous learning aligned with Qualtrics' TACOS principles
• You will lead impactful change, directly influencing how work gets done across multiple sites in the Americas
• We invest heavily in professional development and mentorship to help you grow your skills and career
• The team fosters a supportive and dynamic culture where every voice matters

Our Team's Favorite Perks and Benefits

• Competitive health and wellness programs tailored regionally
• Opportunities for career development, including training and leadership coaching
• Comprehensive benefits package with generous PTO and holidays
• Recognition programs and ERG participation (MosaiQ, Q Pride, Q&Able, QSalute, WLD, Green Team).
• Regular team-building events to foster connection and fun

The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. Given the nature of this role, it is required that you are in office 5 days a week. #onsite

Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.

Applicants in the United States of America have rights under Federal Employment Laws:

Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act

Qualtrics is committed to the inclusion of all qualified iniduals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know.

Not finding a role that's the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit

Title: Part Time Staff Assistant

Location: Elyria, OH,  United States

Part Time

Job Description:

Job Description

Reporting to the Coordinator of Tutoring and the Dean of Teaching and Learning Support Division, the Part– time Staff Assistant will perform clerical duties including but not limited to: providing excellent customer service to students, faculty, and the community via phone, email and in-person communication; filing; effectively utilizing office and computer equipment; accurate and efficient daily data entry; creating, maintaining and updating documents using Microsoft Office products; scheduling meetings; supporting the administrative functions of the assigned area; and other duties as assigned.

Qualifications

Required Qualifications: High school diploma or equivalent; excellent customer service skills; ability to effectively work in a team-based environment; strong communication skills; excellent computer ( proficient in Microsoft Office Suite, Outlook and Internet Explorer) and technical skills; at least one year working in an Academic environment.

Preferred Qualifications: Associate degree; one to three years working in an Academic office setting; project management; experience with PeopleSoft; marketing experience; supervisory or training experience.

The complete application file should include cover letter, resume, unofficial college transcripts (undergraduate and graduate), and 3 professional references which can be uploaded to the online application.  Candidate selected will be subject to appropriate background checks before hire.

About LCCC: 

Established in 1963, Lorain County Community College is the first community college in Ohio with a permanent campus. For six decades, LCCC has served the erse needs of greater Lorain County region by providing affordable access to higher education and now serves approximately 13,000 students each year in certificate, associate, bachelor’s and master’s degree programs. 

Since 1963, one in four Lorain County residents have taken classes at LCCC and more than 43,000 have earned a degree. LCCC was recently ranked in the top 10% of most affordable colleges in the nation and more than 90% of LCCC graduates live and work in Northeast Ohio. 45% of Lorain County’s high school graduates earn college credits through LCCC’s high school dual enrollment programs. LCCC also partners with more than 700 employers and offers 170 industry-recognized credentials to better prepare the workforce for the future. 

LCCC is a dynamic, student-centered college intentionally designed to support iniduals with balancing multiple roles on their path to college completion. 85% of LCCC students work while attending college, with majority working at least half-time. The average age of LCCC’s students is 24, and many bring life experiences that include caring for dependents, serving in the military, or completing some prior college. Over 80% of LCCC students received financial assistance through grants and scholarships, and LCCC has been nationally recognized for holistic, fully integrated services and commitment to student success. 

Lorain County Community College seeks to hire and employ locally whenever possible.  Employees should reside in Ohio, where they can be responsive to on-campus work requirements, and within a reasonable commuting distance of their work location.

Job Info

• Job Identification1899
• Job CategorySupport Part-time
• Job SchedulePart time
• Locations 1005 N Abbe Road, Elyria, OH, 44035, US

Document Control Specialist - Georgia - Hybrid

Location:  

Any city, GA, US, 99999

Req ID:  34234

Work Mode:  Virtual (Exception only)

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development. 

Summary

The Document Control Specialist - Georgia - Hybrid supports daily operations through data entry, document processing, and mailroom assistance. This role is responsible for identifying and indexing documents, linking images to Medicaid cases, and performing routine mailroom functions. The position requires strong attention to detail, the ability to work in a fast-paced environment, and comfort with repetitive processing tasks.

Your role in our mission

• Identify and review document images within the Perceptive Content system
• Accurately link documents and images to known Medicaid cases in the Maestro system
• Perform data entry and document indexing to support case processing and compliance
• Assist with daily mailroom operations, including sorting, processing, and distributing incoming and outgoing mail and packages
• Support timely and accurate document handling in alignment with program and operational requirements

What we're looking for

• Required experience performing data entry and document processing in a professional environment
• Experience in document control or mailroom operations preferred
• Basic proficiency in Microsoft Excel, Word, Outlook/Email, and Teams
• Ability to work effectively in a fast-paced, production-driven environment
• Strong attention to detail and accuracy when handling documents and entering data

What you should expect in this role

• Full-time, hybrid position in Georgia.
• Standard business schedule, Monday through Friday from 6:00 AM - 6:00 PM
• Hands-on operational role with repetitive processing and document handling
• Collaboration with internal teams supporting the Florida account
• Video cameras must be used during all interviews, as well as during the initial week of orientation.
• Harver Assessment Requirement: As part of our interview process, all candidates must complete the Harver Assessment. This assessment helps us evaluate key competencies relevant to the role, including communication skills, multitasking abilities, and problem-solving capabilities.

The pay range for this position is $32,800.00 - $46,900.00 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits, and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines “wages” and “wage rates” to include “all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits.

Executive Assistant

Remote

The Organization: Merit America

The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage.

These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families.

Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work.

Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching.

Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs.

Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners.

Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday).

Role Overview:

The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders.

The Executive Assistant will report directly to Lia Bonamassa (Chief of Staff) and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications.

Responsibilities:

The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following:

Executive Calendar & Schedule Management (50%)

• Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request
• Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities
• Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency
• Prepare daily/weekly schedule briefings with context, materials, and priorities
• Monitor and respond to scheduling requests with urgency when needed (note: while responses outside business hours are appreciated for urgent matters, they are not required)

Travel & Logistics Coordination (20%)

• Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries
• Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings
• Handle expense reconciliation and travel reimbursements
• Anticipate travel needs and prepare travel-related briefing materials

Communication & Stakeholder Management (20%)

• Draft and edit emails, correspondence, meeting agendas, and post-meeting action items on behalf of the Co-CEOs
• Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders
• Manage the Co-CEOs' inboxes, flagging priority items and drafting responses as appropriate
• Maintain discretion with sensitive and confidential information

Operational Support & Project Coordination (10%)

• Streamline workflows and systems to align with CEO priorities and deadlines
• Coordinate logistics for leadership meetings, team offsites, and organizational events
• Support cross-functional initiatives and strategic projects as needed
• Maintain organized systems for tracking action items, deadlines, and follow-ups
• Assist with Board coordination, including meeting minutes and follow-up actions (as role expands)

Skills & Competencies

We recognize that some iniduals from underrepresented backgrounds may hesitate to apply if they don’t meet 100% of the listed qualifications.  Please don’t let that discourage you from applying! We value the unique skills, experiences, and perspectives that each applicant brings, and we encourage you to apply if you believe your background demonstrates the required skills and competencies:

Must Haves for all roles at Merit America: 

• Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers
• Demonstrated history of embodying our values, which inform our work and drive our organization's culture
• Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together
• Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference
• Passionate about fostering a workplace culture that embraces and values inidual differences, aligned with our core value of inclusivity

Must Haves for this role:

Executive Support & Calendar Management

• Experience as an Executive Assistant or in a similar high-level administrative role
• Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders
• Track record of anticipating needs and proactively solving problems before they arise

Communication & Stakeholder Management

• Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives
• Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
• Ability to serve as a professional liaison between executives and board members, partners, and teams

Organization & Project Coordination

• Strong organizational skills with ability to manage multiple priorities simultaneously in a fast-paced environment
• Experience coordinating complex travel logistics, including international travel arrangements
• Ability to streamline workflows and implement systems to improve executive efficiency

Technical Proficiency & Adaptability

• Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools
• Comfort working in a fully remote environment with a distributed team
• Ability to learn new tools and systems quickly

Discretion & Professionalism

• Demonstrated ability to handle sensitive and confidential information with the utmost discretion
• Sound judgment in prioritizing issues and knowing when to escalate
• Flexibility to respond to urgent matters outside standard business hours when needed

Nice to Haves for this role:

• Experience supporting C-suite executives at a nonprofit or mission-driven organization
• Experience in a startup or high-growth environment
• Background in education, workforce development, or social impact sectors
• Experience supporting large-scale events or offsites

Other Logistics 

• This position is full-time: Monday-Friday, 40-50 hours/week
• Location: Remote
• Salary: $100,000
• Priority Application Deadline: Friday, February 6th

Our goal is to have competitive and equitable compensation.  We have a market-based compensation approach, which means we benchmark each role from reputable data sources. We compare our benchmarks against similarly sized non-profit organizations with comparable annual budgets and geographical areas. We pay the same rate for the same roles and adjust to comply with statutory mandates.

We take care of our employees by providing the following perks and benefits (please note that some of the benefits do not apply to temporary employees): 

• Medical, Dental and Vision insurance (100% Paid Employee Only Coverage)
• Flexible Spending Account and Health Savings Account
• Dependent care Flexible Spending Account
• Health Reimbursement Account fully funded by Merit
• Education & personal development reimbursement
• Catalog of courses for professional learning and development
• Short and long-term disability
• Unlimited vacation (after a 90-day introductory period)
• Paid Parental Leave and Adoption benefits (after 1 year of employment)
• 11 federally recognized holidays
• 2 week holiday office closure in December/January
• 401(k) retirement plan with automatic Merit contribution
• Wellness Benefits/Wellness Resources
• Discount perks at work program
• Phone/technology stipend
• Home office setup stipend
• Affinity groups and community building via virtual, in-person, and/or regional meetups

*Eligibility for some benefits may vary based on employment status, full-time or part-time. Eligibility will be outlined during the hiring process.

Remote Work & Sponsorship

Candidates must reside within the 50 states or District of Columbia and have full authorization to work in the 50 U.S. states & the District of Columbia (international work abroad, including the U.S. territories (Puerto Rico, Guam, U.S. Virgin Islands, and other islands are excluded). In addition, Merit America doesn't offer employment visa sponsorship.

Office Manager

Full Time • Hybrid - US

Benefits:

• Competitive salary
• Flexible schedule
• Free uniforms
• Training & development
• Bonus based on performance
• Paid time off

ASP – America’s Swimming Pool Company is America’s premier swimming pool service company.  We have been operating for over 20 years with an outstanding reputation. We pride ourselves on providing "resort quality pool services".  To do this we have built a team of dedicated, enthusiastic technicians who enjoy delivering resort-quality service and treating our customers with the utmost respect.

Our Mission: At ASP, we create superior value for our customers in all that we do by leveraging technology, higher standards, knowledge and the relentless pursuit of excellence.

Because of our approach, we have earned loyal customers who expect and desire dependable, quality swimming pool solutions. We guarantee satisfaction with our services and do not require long-term contracts. We are fully licensed and insured and our team members are among the best in the swimming pool service industry.

Responsibilities:

Success in this position will be determined by the following measurable results:

• Serve as the primary point of contact for customers, addressing inquiries and resolving issues promptly.
• Book new customers and handle incoming sales inquiries.
• Provide quotes and estimates.
• Order product as directed and manage inventory.
• Manage jobs, routes, and schedules to optimize efficiency and productivity.
• Ensure route optimization for technician assignments.
• Manages customer billing, accounts payables, and accounts receivables/collections.
• Oversees vendor management.
• Aids in marketing efforts and sales.
• Other duties as assigned.

Requirements:

Requirements for this position are that you have:

• (1) At least 1 year of office management and/or accounting experience; and
• (2) a valid driver's license with a clean driving record.
• Efficient with MS Office Suite and Google Workspace
• Experience with QuickBooks Online required
• Excellent time management skills
• Ability to work independently with minimal supervision
• Strong organizational skills and comfortable working in a fast-paced environment
• Motivated self-starter
• Attention to detail and problem-solving skills
• Strong communication and interpersonal skills
• Ability to maintain regular and punctual attendance
• Must be able to talk, listen and speak clearly on telephone
• May be required to lift or carry up to 30lbs 
• Experience with swimming pools and/or similar service industry desirable, but not required.

Bonus Potential:

This position has the potential of earning an annual bonus by the company when specific gross revenue goals are met for the year.

Benefits:

Company phone, laptop, printer, mileage reimbursements and flexible PTO during the off-season. 

Next Steps:

If you are interested in being considered for this position and joining our award-winning team, then we would encourage you to apply for this position.

We look forward to learning more about you as you go through our hiring process.

Flexible work from home options available

ASP is the nation’s largest and most trusted swimming pool cleaning franchise system with 257 locations across 20 states. Each location is independently owned and operated by a small business owner.  Our locations experienced professionals service over 420,000,000 gallons of water each week— always with reliable, friendly service and a flat, affordable rate.

A Leader in the Swimming Pool Service Industry

ASP was founded by Stewart Vernon in 2002, and he still leads the franchisor today.  He drives the company’s vision of increasing efficiency and lowering prices with a proven system and technological advances which each location employs.  For example, ASP’s proprietary software platform, Pool Ops®, automatically emails our clients a weekly digital report after each visit that includes the time of service, services performed, chemical balance, chemicals added, and a picture of the clean swimming pool.

Follow @lifeatASP to see what life is like working with an ASP team! #LifeatASP

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchisee, and not to America's Swimming Pool Corporate.

Executive Assistant/Office Manager

Nashville, TN

Billttrust is looking for a highly organized, proactive, and experienced Executive Assistant / Office Manager to play a pivotal role at the heart of our leadership team and Nashville office.

This is a unique opportunity for someone who thrives in a fast-moving environment, loves bringing order to complexity, and takes pride in being a trusted partner to senior leaders while also creating an exceptional in-office experience.

In this role, you’ll provide primary administrative support to senior executives and the Board, while also serving as the operational anchor and culture carrier for our Nashville office. If you’re energized by anticipating needs, managing competing priorities with ease, and ensuring everything (from executive meetings to office operations) runs seamlessly, this role was made for you!

This position is based in our Nashville office.

What You'll Do: 

Executive & Board Support

• Provide comprehensive administrative and logistical support to senior executives, including complex calendar management, scheduling across time zones, and prioritization of meetings.

• Act as a trusted partner to executives by anticipating needs, managing priorities, and handling sensitive and confidential information with the highest level of discretion.

• Prepare, submit, and track expense reports accurately and on time for supported executives.

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.

• Assist with special projects, internal communications, and cross-functional coordination on behalf of executives.

Board of Directors Support

• Support Board of Directors activities, including scheduling board and committee meetings, coordinating logistics, preparing and distributing materials, and assisting with agendas and follow-ups.

• Prepare agendas, presentations, reports, and meeting materials for executive and board meetings.

Office & Workplace Operations

• Serve as the primary on-site point of contact for the Nashville office, ensuring smooth day-to-day operations.

• Manage office facilities, vendors, supplies, and services (including building management, cleaning, IT coordination, and catering).

• Coordinate on-site meetings, events, employee visits, and team gatherings.

• Partner with People Operations, IT, and Facilities teams to support onboarding, offboarding, and employee experience initiatives.

• Ensure the office is consistently welcoming, organized, and aligned with company standards and culture.

What You'll Bring to the Team:

• 5+ years of experience in an Office Manager, Executive Assistant, or similar administrative role.
• Experience supporting senior executives in a dynamic, growing organization.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency with Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom).
• Ability to work independently, anticipate needs, and solve problems proactively.

The expected base salary range for this position is $115,000 - $125,000 annually.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At Billtrust, we celebrate and support ersity and are committed to creating an inclusive environment for all employees. So, if your experience aligns but doesn't exactly match each and every qualification, apply anyway. You may be exactly what we are looking for!  

What You'll Get:

• Work from Anywhere: Your home, a coffee shop, a company paid WeWork.... you decide!  
• A Culture that Lives its Values: Our values are not just words or window dressing, they guide our decisions - big and small - each and every day.
• Flexible Working Hours: We support your lifestyle- the results are what count.
• Open PTO: Work-life balance is important. We believe in giving our employees time to truly relax and recharge.
• Sabbatical: A paid leave to reward longevity and commitment to Billtrust. 
• Paid Parental Leave: To promote parent-child bonding and increase gender equity at home and in the workplace.
• Opportunities for Growth: Professional development can take many shapes. Join one of our seven ERGs or participate in our Mentor-Mentee, and Leadership development programs- we foster an environment where all employees can grow.
• Recognition: From Billtrust Bucks and CEO Shoutouts to Culture Champion and CEO Excellence Awards, our employees are recognized for hard work and outcomes achieved.
• Benefits: Medical, dental, vision, 401(k) with company match, short-term and long-term disability, flexible spending accounts, HSA, and life, cancer, and AD&D insurance.
• Minimal Bureaucracy: An entrepreneurial environment of ownership and accountability allows you to get work done.

Title: Remote School SLP - $55/hr

Location: AR-Little Rock

Job Description:

• Location: Little Rock, AR
• Work Setting: Healthcare
• Category: Education
• Job Type: Contract - Full Time
• Contract Duration: 12
• Est. Pay: $55 / Hour
• Position ID: 1080582

The Remote Speech-Language Pathologist (SLP) provides speech and language services to students in a school setting from a secure, remote location.  This role involves conducting evaluations, developing inidualized treatment plans, and delivering therapy aligned with each student’s educational goals and physician’s orders. Services are provided through secure teletherapy platforms, ensuring accessibility and continuity of care. 

Minimum Requirements:

• Active Speech Language Pathologist (SLP) Licensure in the state of assignment required
• Certificate of Clinical Competence in Speech-Language Pathology (CCC-SLP) preferred and may be required by state/contract.
• 1 years’ Experience in school-based setting and or pediatrics, preferred 
• Proficiency within teletherapy platforms and digital tools required 
• Complies with all relevant professional standards of practice
• Current CPR if required by contract
• TB questionnaire or TB testing upon hire if required by contract 
• Current Health certificate (per contract or state regulation)
• Must meet all federal, state and local requirements
• Must be at least 18 years of age

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan
• Awards and recognition programs

*Benefit eligibility is dependent on employment status. 

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.  

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Advancement and Alumni Services Coordinator - Woodruff Health Sciences Center

Job Number

159948

Job Type

Regular Full-Time

Division

Advancement & Alumni Engagement

Department

ADV: Woodruff Health Sciences

Job Category

Alumni Affairs and Development

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Emory Campus-Clifton Corridor

Remote Work Classification

Hybrid Remote

Description

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of constituent engagement, donor research and solicitation, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships that elevate engagement and giving to fulfill Emory’s mission to serve humanity. We are currently seeking multiple Advancement and Alumni Services Coordinators.

The Woodruff Health Sciences Center team is responsible for partnering with physicians, researchers, and faculty leaders to identify and engage potential supporters and building relationships with patients, friends, or others to support our work. This position will report to one of the following:

• Assistant Vice President, Advancement - WHSC
• Executive Director, Advancement and Alumni Services – WHSC
• Managing Director, Development Events - WHSC

KEY RESPONSIBILITIES:

• Supports program operations and provides administrative support for advancement and alumni engagement staff in a school, unit, or central department.
• Serves as primary liaison to departments within a school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
• May generate briefings, reports, letters, and other materials for the team.
• Provides project management support.
• Schedules and coordinates meetings and events on behalf of team.
• May monitor expenses and budgets.
• Performs other related duties as required.

ADDITIONAL JOB DETAILS:

In addition to the duties outlined above, the coordinator may be required to:

• Serve as the primary point of contact for the office, responding to all internal and external inquiries and requests for assistance promptly and professionally.

• Provide administrative support for team projects and travel, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.

• Support team and school/unit leadership in managing special projects and events.

• Occasional evening and weekend work required.

• Manage office supply/inventory, coordinate the shipping, storage, and reordering of materials and swag as needed, working with team members in the department and outside vendors.

• Interface regularly with faculty/physicians, donors, community leaders, corporate executives, and other influential stakeholders to advance organizational goals.  

• Assist with front desk/reception coverage as needed.

• This position requires coming in person two days a week.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS:

• Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
• Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
• Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
• Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
• Flexibility to accommodate changing priorities and deadlines.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Assistant Program Coordinator- SOM, Division of Infectious Diseases

Job Number

159043

Job Type

Regular Full-Time

Division

School Of Medicine

Department

SOM: Medicine: Infectious Dis

Job Category

Academic and Program Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

VA Medical Center

Remote Work Classification

Hybrid Remote

Description

The Assistant Program Coordinator will assist in the development and implementation of program initiatives and is essential to ensuring the operational continuity, coordination, and administrative infrastructure required.

KEY RESPONSIBILITIES:

• Assists in the development and implementation of program initiatives which may include the preparation of briefing materials, reports, correspondence and other documents.
• Performs research
• Developing and maintaining databases
• Developing promotional materials.
• Communicates with national and possibly international program contacts.
• Tracks program expenditures and may participate in the budget preparation process.
• May draft, edit and process grant proposals.
• Prepares and distributes reports.
• Coordinates logistical arrangements for meetings, conferences and travel.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A bachelor's degree or an equivalent combination of education, training and experience.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Administrative Assistant (ETS) | Temporary

Job Number

159994

Job Type

Temporary Part-Time

Division

Affiliated Organizations

Department

Georgia Humanities Council

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Georgia Humanities Council

Remote Work Classification

Hybrid Remote

Health and Safety Information

Description

The Administrative Assistant will support the work of Georgia Humanities, an affiliate of Emory University and the National Endowment for the Humanities. This temporary, part time role may evolve into a permanent position based on organizational needs and candidate fit.

KEY RESPONSIBILITIES:

• Ensures office activities comply with Emory policies and procedures.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Monitors audits and reconcile departmental accounts.
• Researches and creates new accounts and codes.
• May prepare journal transactions, balances accounts, reconciles errors and takes corrective action.
• Maintains databases and assimilates financial and statistical data.
• Coordinates invoice preparation, payables and/or receivables.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Shift: Tues - Thurs: 9:30am - 6:00pm, Wednesday optional remote day

MINIMUM QUALIFICATIONS:

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Administrative Assistant - Emory College of Arts and Sciences

Job Number

159400

Job Type

Regular Part-Time

Division

Emory College

Department

ECAS: Religion

Job Category

Administrative and Business Support

Campus Location (For Posting) : Location

US-GA-Atlanta

Location : Name

Emory Campus-Clifton Corridor

Remote Work Classification

Hybrid Remote

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

• Provides administrative support for one or more of the following: general management, a research environment or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management. 
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
• Establishes and organizes files and documents. 
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

ADDITIONAL JOB DETAILS:

• Inidual will be administrative support to the renowned scholar and teacher Dr. Deborah Lipstadt,
  former U.S. Department of Status Ambassador and Special Envoy to Monitor and Combat Anti-Semitism, in her work of countering antisemitism.
• The administrative assistant will be assisting Dr.
  Lipstadt with the logistics associated with the development and then running of a new institute
  focused on studying and crafting public policy for countering antisemitism.

PREFFERED QUALIFICATIONS: