Underwriting Assistant, Casualty E&S

Avon, CT

Why Paragon? In 2014, Paragon was incepted in a Starbucks coffee shop with a simple strategy — build the MGA that we would want to work for. Years later, Paragon is one of the fastest growing MGAs in the country. Our secret? A dedication to ersity and agility. We realized from the start that a commitment to thinking, acting, and rewarding “different” would resonate within the industry. It is hard to argue with results, and the results are clear. Our erse team of talent is reshaping an industry that has weathered “boring” and is long overdue on “different.” Whether it comes by offering better pay, benefits or growth opportunities, we will continue to aggressively invest in talent to drive our business forward. Change is here, come be a part of it with us. 

Formed as a broadly ersified MGA, Paragon supports retail agents and insurance carriers, and reinsurers with our strong underwriting talent, broad capabilities, sophisticated operations, and varied business interests. Our goal: To help our partners do business better. And we do. 

The Excess and Casualty Underwriting Assistant supports the underwriting team by providing administrative, technical, and operational assistance throughout the policy lifecycle. This role is critical in ensuring accurate processing of excess and casualty accounts, timely policy issuance, and effective communication with brokers, agents, and internal partners. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced underwriting environment

The Excess and Casualty Underwriting Assistant can work a hybrid schedule from our Avon CT office or for the right candidate we would consider remote.

Responsibilities: 

• Support Excess and Casualty Underwriters with new business submissions, renewals, endorsements, and cancellations.
• Prepare, review, and process underwriting documentation, including binders, policies, endorsements, and invoices.
• Enter and maintain accurate account data in underwriting, rating, and policy administration systems.
• Coordinate submission intake, file setup, and tracking of underwriting workflow to ensure service-level agreements (SLAs) are met.
• Assist with exposure analysis, data collection, and compilation of underwriting information as directed by underwriters.
• Order and review third-party reports (e.g., loss runs, inspections, financials) and follow up as needed.
• Communicate with brokers and agents regarding missing information, policy status, and routine inquiries.
• Ensure compliance with underwriting guidelines, regulatory requirements, and internal controls.
• Support audits, quality control reviews, and documentation standards.
• Participate in process improvement initiatives and assist with special projects as assigned.

Requirements: 

• High school diploma or equivalent required; associate’s or bachelor’s degree in business, finance, insurance, or related field preferred.
• 1–3 years of experience in insurance operations, underwriting support, or policy administration preferred.
• Basic understanding of Excess and Casualty insurance concepts (primary vs. excess, limits, attachments, class codes).
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• This role provides a strong foundation for advancement into roles such as Underwriting Analyst, Associate Underwriter, or Underwriter within Excess and Casualty lines.
• Office-based or hybrid environment depending on business needs.
• Regular interaction with underwriters, brokers, agents, and internal departments such as Operations, Finance, and Compliance
• Be able to work in high paced environment

The base salary offered for the successful candidate will be based on compensable factors such as job-relevant education, job-relevant experience, training, licensure, demonstrated competencies, geographic location, and other factors. . Discretionary incentive compensation may be awarded. Jencap also offers a range of benefits and programs, based on eligibility, which currently include but are not limited to; comprehensive health care coverage, a 401k plan, and tuition reimbursement.  Jencap is an emerging and rapidly growing leader in the industry and as such, we approach talent acquisition as an opportunity to identify the best talent. Therefore, the level of the role and compensation may vary depending upon the best available candidate. 

Ready to have your voice heard, your talents properly utilized and to become a valued part of a rapidly growing organization? You’re in the right place.   

Paragon is a dynamic, bold, and tenacious company. Join us as we continue to chart new paths, open doors and grow together. 

Paragon is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or citizenship status, sexual orientation, gender identity or expression, pregnancy, marital or familial status, disability status, medical condition, genetic information, military or veteran status, political affiliation, or any other characteristic protected by law. We are committed to fostering a work community where every colleague feels welcomed, valued, respected and heard, as we believe that that creating an environment where every employee feels included and empowered, helps us to deliver the best outcome to our clients.

Permit Administrative Clerk

GA-ATLANTA-30320

Full-Time | In-Office or Hybrid

Join one of Georgia’s fastest-growing electrical contractors in the EV charging space.

If you’re someone who thrives on structure, loves checking things off a list, communicates well with customers, and can juggle dozens of moving parts without missing a detail — this role is for you.

What You’ll Do

Permitting & AHJ Coordination

• Submit and track electrical permits for residential EV charger installations.
• Research AHJ requirements (city/county), gather documents, prepare packets.
• Follow up with permit offices to prevent delays and keep projects moving.
• Maintain accurate permit logs and update job records in real time.

Inspection Scheduling

• Schedule electrical inspections as soon as jobs are completed.
• Coordinate inspection dates with customers, technicians, and AHJs.
• Track pass/fail results, schedule re-inspections if needed, and close out jobs accurately.

Customer Communication

• Provide friendly, professional updates on permit status, inspection timing, and next steps.
• Communicate via phone, email, and virtual tools with clarity and confidence.
• Set proper expectations around timelines and requirements.

Expense Tracking & Administrative Support

• Track permit fees and project-related expenses and assign them to the correct job.
• Upload receipts, verify amounts, and support the finance team with documentation.
• Maintain organized digital job files including permits, approvals, photos, and notes.

Support Service & Operations

• Enter job details and updates into internal systems (FieldEdge experience is a plus).
• Ensure every job is admin-ready for billing and close-out.
• Assist the Service Manager with daily administrative tasks to avoid scheduling or billing delays.

What We’re Looking For

• 2+ years of administrative support experience (construction, permitting, or service industry preferred).
• Exceptional attention to detail and follow-through — nothing slips by you.
• Strong, confident communication skills on the phone and over email.
• Ability to manage a large volume of permits, inspections, and customer interactions daily.
• Comfortable navigating multiple systems, portals, and spreadsheets.
• Highly organized, reliable, and calm under pressure.
• A team player who takes ownership and solves problems proactively.

Bonus Points For

• Experience with electrical or construction permits.
• Familiarity with Georgia AHJs.
• Experience supporting a service manager, dispatcher, or operations team.
• Knowledge of FieldEdge, Microsoft 365, or similar systems.

Why Join GGES?

• Fast-growing company in the EV charging industry.
• Meaningful work that directly impacts customer satisfaction and operational performance.
• Supportive leadership and a collaborative team environment.
• Room for advancement as our service and EV isions expand.

Compensation

• Competitive hourly pay (based on experience)
• Benefits available (if applicable)
• Standard Monday–Friday schedule with occasional overtime during busy periods

How to Apply

If you are organized, great with people, and thrive in a fast-paced environment, we’d love to hear from you.

Apply today and help power Georgia’s EV future.

Flexible work from home options available.

ABOUT Georgia Green Energy Services

YOUR MOST TRUSTED ELECTRICIAN SINCE 2008

Georgia Green Energy Services is a proud local, family owned and operated company committed to serving our community to the best of our ability. Backed by 15+ years of service excellence, we always go above and beyond to ensure your every electrical need is met. Our dedicated electricians have worked tirelessly to build our reputation as the most trusted and reliable electrical service provider in the area. With a dedication to quality workmanship and unmatched customer service, Georgia Green Energy Services is here to ensure your electrical system is as safe, efficient, and effective as possible.

Portfolio Rent Collection & Support Specialist

St Augustine, FL

Portfolio Rent Collection & Support Specialist

This role is central to our portfolio’s financial health. As a Portfolio Rent Collection & Support Specialist, you’ll drive timely and accurate rent collection across multiple assets, proactively manage delinquencies, and partner closely with onsite teams to keep operations running smoothly. You’ll be the go-to resource for resident communication, policy enforcement, and problem-solving, directly influencing net operating income and overall portfolio performance. If you’re detail-driven, people-savvy, and motivated by seeing your work make a measurable impact, this role delivers.

Dream Here: Careers at Dream Live Prosper Communities

At Dream Live Prosper Communities, we believe in building not just great communities, but also great careers. We are looking for dedicated, driven professionals to join our team and help us create thriving communities that enrich lives.

Our team members go above and beyond to provide exceptional service, ensuring that our residents love where they live. As a subsidiary of DLP Capital, we uphold a culture of excellence, growth, and purpose. DLP Capital has been recognized on multiple Best Places to Work lists and has been featured on the Inc. 5000 list of fastest-growing companies for 10 consecutive years.

If you're looking for a career with a mission-driven company that values growth, leadership, and impact, Dream Live Prosper Communities is the place for you.

About this Opportunity:

• Location:  Remote, Headquarters in St Augustine, FL, and Bethlehem, PA
• Compensation: $50,000-$55,000 annually with bonus potential
• Position:  This is a full-time position

What we are looking for in  a Portfolio Rent Collection & Support Specialist:

• Appfolio experience is a plus
• Professional interpersonal skills
• 1-3 years of experience in property management workflows
• Demonstrates excellent quantitative and problem-solving skills
• Excellent communication skills.
• Ability to work in a collaborative, creative team environment.
• Strong accounting skills are a plus
• Highly organized with strong attention to detail and follow-through.
• Proficiency with Appfolio property management software is a plus
• Ability to work independently while supporting multiple teams.
• Strong communication skills and a professional, respectful approach when dealing with residents.
• Familiarity with landlord-tenant laws and eviction procedures
• Experience in property management, rent collection, accounts receivable, or a related field

What you will do as an Accounts Receivable Specialist:

• Handle sensitive conversations—especially late payments—professionally, focusing on solutions rather than confrontation
• Audit ledger accuracy regularly and report inconsistencies immediately
• Partner with legal teams or eviction counsel to ensure all filings and court documents are complete and timely
• Assist on-site teams with rental application processing and future-resident collaboration.
• Ensure strict confidentiality and accuracy of resident financial information
• Recommend improvements to rent collection processes and portfolio-wide financial systems.
• Process and verify financial adjustments, refunds, and credits.
• Support eviction processes by preparing documentation, coordinating with attorneys, and tracking case status when necessary.
• Coordinate with on-site teams and track all required notices (e.g., late notices, pay-or-quit notices) to ensure compliance with state and local regulations.
• Set up and monitor payment plans in accordance with company guidelines.
• Coordinate with onsite community managers, assistant community managers, and leasing teams to ensure accurate rent posting and consistent application of company policies.
• Communicate with residents regarding payment reminders, past-due balances, and policy expectations via phone, email, and written notices.
• Maintain up-to-date delinquency reports and provide regular updates to portfolio and asset managers.
• Track rent payments, late fees, payment arrangements, and outstanding balances.
• Manage and oversee monthly rent collection for all properties within the multifamily portfolio.

What you're motivated by:

Making an Impact: At DLP, making a difference is at the heart of everything we do, whether it’s for our residents, investors, or business partners.

Embracing Challenges: We view roadblocks as opportunities and proactively seek solutions.

Growth: We’ve been recognized on the Inc. 5000 list as one of America's fastest-growing private companies for twelve consecutive years.

Who We Are:

What We Do: We finance the building of Thriving Communities.

Our Mission: To lead in funding and building Thriving Communities centered in safe, attainable housing, transforming the nation.

Our Purpose: To passionately make an extraordinary impact by transforming lives and building Thriving Communities.

Our Big, Hairy, Audacious Goal (BHAG): To positively impact 10 million lives by funding 5,000 Thriving Communities and becoming one of America’s 100 largest private companies.

Our Culture: We work hard towards ambitious goals, driven by a purpose bigger than ourselves. We seek to make a difference in the affordable housing crisis and in the lives of our employees, investors, and partners. We follow our Elite Execution System to develop personally and professionally, striving to Live Fully in all areas of life.

Core Values:

Driven for Greatness: Pursuing knowledge and growth both personally and professionally.

Living Fully: Achieving optimal health in all life aspects: faith, family, friends, freedom, fun, fulfillment, fitness, and finance.

Grit: Demonstrating endurance and commitment to achieve long-term goals.

Community: Elevating the greater good and cultivating thriving relationships.

Authenticity: Being true to ourselves and others, fostering growth through open dialogue.

Prepared to Win: Applying discipline and consistent effort to achieve our goals.

Kingdom Impact: Sharing God’s love through our work and service.

Twenty-Mile March: Focusing on clear goals and consistently evaluating our performance.

Stewardship: Committing to those who trust us with their capital, communities, and careers.

Servant Leadership: Leading with high standards and humility, empowering growth and accountability.

Benefits and Perks:

PTO, health/dental/vision/life insurance, 401(k) matching, learning/educational incentives, Volunteer Time Off, well-being programs, company events, self improvement/productivity tools, & the incredible feeling of making a difference.

Administrative Support Associate

United States

Storable is seeking a highly organized and detail-oriented admin support associate to join our Risk Success Team. In this role, you will provide critical administrative, technical, and operational support to ensure the team operates efficiently and delivers outstanding service to our partners. You will work closely with the Success Specialist to help prioritize tasks, track progress, and ensure timely completion of important client-related activities.

We’re looking for an ambitious inidual who thrives in a challenging, fast-paced environment and is excited to make a meaningful impact.

What You'll Do Every Day

• Administrative Support:
  • Complete setup and facility forms; contact operators as needed.
  • Set up terminations in the ZOHO Pending Termination Module.
  • Monitor and update “Pending Terminations” and ensure timely SM field updates in ZOHO.
  • Assist with the completion of work orders. This may include partner interactions via phone, email, and initiating and receiving of RightSignature documents.  
  • Track enablement progress to prevent delays and ensure required ZOHO fields align with Success Manager wins. Update ZOHO fields as necessary.
• Immediate Attention Items: Identify critical tasks such as expiring licenses, pending terminations, customer responses, and retention concerns; ensure these are flagged and addressed promptly.
• Task Prioritization: Pull and categorize work order reports from ZOHO CRM for each Success Manager into actionable categories such as Retention, Upsell, Growth Opportunities, Pending Termination, and Delayed Enablement.

What You Need to Bring to the Table

• Experience: 3+ years experience in customer service, administrative assistant and/or a similar role.
• Strong Organizational Skills: Ability to manage multiple moving pieces, ensuring short- and long-cycle tasks are completed efficiently.
• Communication: Exceptional written and verbal communication skills.
• Self-Discipline: Proven ability to monitor and complete tasks independently and on time.
• Time Management: Superior organizational skills to prioritize and execute tasks effectively.

Bonus Points

• Familiarity with the self-storage industry or insurance products.
• Experience with ZOHO CRM or similar systems.

All applicants must be currently authorized to work in the United States on a full-time basis.

Storable is a fully distributed company, but is currently only registered for employment in certain states. To be eligible for employment, you must reside in the following states:  AL, AZ, CA, CO, CT, FL, GA, ID, IL, IN, IA, KS, LA, MD, MA, MI, MN, MO, MS, NC, NE, NJ, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, WI, WY. 

About Us:

At Storable, we’re redefining property management for specialty real estate. Tailored for the self-storage, marine, and RV & camping industries, we seamlessly integrate management software with marketplace listings, websites, CRM, insurance, payments and more. Dedicated to empowering owners and operators, Storable helps you win more every day. Explore our platform solutions at www.storable.com. 

At the heart of Storable is our “Win More” culture, which reflects our commitment to delivering exceptional value to our customers and fostering the personal and professional growth of our employees. We strive to empower our team and our customers to achieve and win more than ever before.

Benefits and Perks: 

• Generous health coverage for you and your family, including fully paid short- and long-term disability coverage and two-times base salary life insurance.
• 401(k) match after 60 days, 100% vested after 1 year.
• Employer contribution to your HSA, plus an HRA to help offset your deductible.
• Instant access to _flex_ible vacation. We trust you, so we have a ‘take what you need’ vacation policy.
• Be More – company rewards and recognition that add up and can be redeemed for personalized gifts and experiences! Storriors have been able to enroll in SCUBA certification classes, travel overseas, and redo their back patio, among many other things.
• 8 hours of Volunteer Time Off each year and the opportunity to get active in the community by joining one of our offsite volunteer and community service events.
• 8 hours of Rest, Relax, Recharge time to care for your mental health.
• Access a range of mental well-being resources for yourself and your dependents, including counseling services, stress management programs, and mindfulness workshops
• Fully paid parental leave: 12 and 6 weeks for primary and secondary caregivers, respectively.
• ’Paw’ternity Leave and Pet Bereavement - we understand that pets are a part of the family and have generous time-off policies, which honor that commitment.
• Caregiver Leave: four weeks of fully paid time away from work to care for aging dependents or family members, if needed.
• $50 monthly home data stipend, plus a home office sign-on bonus of $250.
• Fertility care support options to help in your journey towards parenthood.
• Access to financial experts to help you make informed decisions and achieve your financial goals.
• Direct Student Loan Payment Program, some qualifications and eligibility rules apply.

Storable is committed to providing equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Storable will provide reasonable accommodations for qualified iniduals with disabilities.

Important Notice: To protect yourself from fraudulent activities, please consider the following: 

- Official Communication: All genuine communication from Storable will come from official email addresses, ending in “@storable.com.” Be cautious of any communication that doesn’t match this criteria.

Your security and trust are paramount to us. If you suspect you’ve been contacted by someone falsely claiming to be from Storable or using our company's name for any dubious purpose, please immediately report the incident to [email protected]

Pay Transparency at Storable

Potential Pay Range

$40,000 - $60,000 USD

Title: Virtual Assistant

Location: Raleigh, NC 27615

Job Description:

Seeking a Commercial Real estate Virtual assistant to perform data entry into CRM.  Contract position can be full or part time.  We are a commercial real estate brokerage. 

This is a remote position.

About Us

Pelican Realty Capital is a full-service commercial real estate capital markets and advisory firm specializing in debt placement, equity structuring, and investment sales. With over $5 billion in closed transactions & almost 20 years of experience, we have earned a reputation for delivering strategic capital solutions and high-performance execution across all asset classes and markets throughout the United States.

​

From construction loans to permanent debt, joint venture equity to preferred equity, and single-asset dispositions to portfolio sales, Pelican Realty Capital serves as a trusted advisor to real estate sponsors, investors, and developers navigating today’s complex capital markets.

National Reach. Global Capital Access.

Our firm has built strong relationships with thousands of domestic and international capital sources, including:

​

• Commercial Banks & Life Insurance Companies
• Private Equity & Debt Funds
• Family Offices & High-Net-Worth Investors
• Institutional LPs & Co-GP Capital Providers
• Sovereign Wealth Funds & Foreign Capital Partners
• CMBS Lenders & Agency Platforms (Fannie Mae, Freddie Mac, HUD)

This extensive network enables us to source capital that is both strategic and scalable, tailored to meet the specific goals of each client and transaction.

Title: Administrative Support Associate - Part Time

Location: LIJ Valley Stream, Valley Stream, NY

Requisition : 177846

Profession : Administrative Support

Specialty: Administrative Support

Part Time, Days, –

Salary Range: $32800-$48540/year

Job Description:

Assists in performing ersified clerical duties related to the operational needs of the office/department.

Job Responsibility

• Assists in performing ersified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• High School Diploma or equivalent required.
• 0-1 years of relevant experience, required.
• Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

Lead Contract Support

remote type

Remote

locations

London, GBR

time type

Full time

job requisition id

REQ479594

Lead Contract Administrator

Role Purpose:

The concept of the position is to provide full administrative support to the on-site team, ensuring the smooth running of the office systems, which includes the day-to-day engineering function as well as financial aspect of the site.

This role requires a ‘can-do’ attitude as the position can be extremely varied and hands-on.  Close liaison between the PPM/Scheduler, Account Manager, Technical Manager, Engineers, and client is essential within this team.

General administration will include keeping updated systems including finance documentation, Budgetary Control Documentation, planned maintenance sheets, day to day correspondence, etc.

Various ad-hoc projects will also arise, and ownership will also be the responsibility of the Senior Administrator, to provide day to day help on the financial aspects of the account to the Account Manager.

Main Duties & Responsibilities:

• Production of quotes relating to extra works for the client, following through the administration process to obtain client purchase orders

• Raising job numbers and purchase orders on the Vixen system, ensuring all information is fully detailed, documented, and correct

• Keep an updated filing system of PO’s, delivery notes, quotes, service sheets, etc which must be clearly documented for invoicing purposes

• Keep the HR system updated on staff absences / illnesses

• On a regular basis conducting invoicing for extra to contract works ensuring the information is correct and inline with the customer purchase orders

• On a monthly basis ensuring the main contract invoicing is raised in time to meet the month end deadlines

• On a weekly basis produce and manage the works in progress reports (WIP) in conjunction with the Account Manager

• On a regular basis prepare and develop financial reports for the Account Manager

• On a monthly basis, ensure the Engineers have the correct job numbers and information for any extra works on their timesheets, plus any expense claims

• Provide general administrative support to the site team and client which may include typing correspondence, production of spreadsheets, etc and general assistance when required for the Account Manager

• Ensure the completion of records/forms to comply with QA processes, such as timesheets, absence/sickness forms and holiday requests

• Monthly input of timesheets.

• Upkeep of site-based training logs

• Other ad-hoc duties including ordering stationery, general supplies and uniform whenever required

• Sourcing shift cover for holidays and sickness in line with the contractual obligations

• Ability to gain the best from other employees

• Ability to delegate tasks and follow up for a timely completion

• Ability to take minutes from meetings with the client and employees

Skills:

• Ability to communicate with the clients and Engineers, at all levels

• Ability to stay calm during major incidents and relay accurate information to the Account Manager and/or Technical Manager

• Ability to work with finances at a high level

• Good Supervisory Skills

Knowledge:

• Working knowledge of Microsoft Office, including Word, Excel, and Outlook

• Experience of using a facilities-based system, preferably Maximo

• Ideally a minimum of four years’ experience within facilities management/building services

• Financial / Procurement knowledge

Personal Attributes:

• Reliable and conscientious

• Methodical in their approach to multiple tasks (able to prioritise)

• Time management skills

Location:

Remote –London, GBR

Executive Administrative Assistant (Hybrid)

Full Time

Clerical

Corporate, Richmond, VA, US

Requisition ID: 2531

Salary:$50,000.00 Annually

Job Description:

We are Haley Automotive Group of Central Virginia and Virginia's oldest automotive group. We have 11 stores located in Richmond, Roanoke and Farmville. Brands we work with are Toyota, Volvo, Chevy, Buick, GMC, Ford and Chrysler/Dodge/Jeep/Ram. We are looking for someone who has an eye for detail, is a team player and dependable.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Hybrid/Remote Executive & Strategic Assistant to support a senior executive with presentations, reporting, analysis, professional brand management, calendar coordination, and community/nonprofit engagement. This role is ideal for someone who thrives in a fast-paced environment, enjoys both analytical and creative work, and can anticipate needs before they arise.

This is not a traditional administrative assistant role - this person will act as a thought partner and operational right hand, helping streamline workflows, elevate communication, and keep multiple initiatives moving forward efficiently.

Key Responsibilities

• Presentations & Executive Support
• Reporting & Analysis
• Professional Social Media Management
• Calendar & Event Coordination
• Nonprofit & Community Coordination
• General Support

Required Skills & Experience

• 5+ years of executive or senior leader support experience required.
• PowerPoint / Google Slides / Canva
• Excel / Google Sheets
• Calendar management tools
• Social media management experience

Ideal Candidate Profile & Experience

• Highly organized and detail-oriented
• Strong written communication skills
• Analytical and creative
• Self-starter and proactive
• Trustworthy and discreet
• Automotive or retail experience, preferred
• LinkedIn analytics knowledge, preferred
• Nonprofit coordination experience, preferred
• Graphic design or copywriting skills, preferred

What Haley Offers:

• Competitive, above market compensation
• Medical, Dental and Vision benefits
• 401k with company match
• Company paid Basic Life, AD&D and Long-term Disability
• Paid Time Off
• Preferred Vehicle Purchase Programs
• Business casual
• Positive and professional work environment
• Career growth and promotion opportunities

Schedule:

• Monday - Friday, 9:00 am to 5:00 pm

Work Location:

• Remote and In-person

Executive Assistant

Location USA, New York

Employment Type Full time

Location Type Remote Department Operations

OverviewApplication

What we are building

Mimica's mission is to empower enterprises, teams, and iniduals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

Your Mission

We’re looking for an experienced Executive Assistant to act as a strategic extension of Mimica’s CEO. This role goes far beyond scheduling and logistics: you’ll help bring clarity to competing priorities, protect focus, and ensure the CEO is spending time on what matters most as the company scales.

You’ll be a trusted partner who combines operational excellence with sound judgment, helping navigate a fast-moving startup environment with confidence and discretion.

Part of your day-to-day

• Own the CEO’s calendar, inbox, and scheduling with a prioritization-first mindset, not just execution.

• Actively help assess urgency and importance across meetings, requests, and commitments, flagging trade-offs and recommending focus areas.

• Coordinate internal and external meetings, travel, and logistics, ensuring seamless execution across time zones.

• Serve as a gatekeeper and thought partner, helping filter noise and manage inbound requests effectively.

• Anticipate needs ahead of time, preparing context, materials, and follow-ups to keep the CEO operating at a high level.

• Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications.

• Support ad hoc projects and initiatives that require discretion, judgment, and strong follow-through.

• Adapt to evolving priorities as the company grows, maintaining structure without slowing momentum.

What you will bring

• Proven experience as a senior Executive Assistant, ideally supporting founders or C-level executives in a startup or high-growth environment.

• Strong judgment and the confidence to help prioritize, push back thoughtfully, and manage ambiguity.

• Exceptional organizational and time-management skills, with the ability to juggle competing priorities calmly.

• Clear, professional communication skills, written and verbal, with high attention to detail.

• Comfort operating with limited instruction, anticipating needs, and taking ownership end to end.

• High level of discretion and trustworthiness when handling sensitive information.

• Flexibility around time zones and working rhythms, with openness to aligning closely with the CEO’s schedule as it evolves.

What we offer

Generous compensation + stock options - aligned with our internal framework, market data, and inidual skills.

Distributed work: Work from anywhere - fully remote, in our hubs, or a mix.

Company-issued laptop*, remote setup stipend, and co-working budget

Flexible schedules and location

Ample paid time off, in addition to local public holidays

Enhanced parental leave

Health & retirement benefits

Annual learning & development budget - up to £500 / €600 / $650 per year

Annual workaways and regular virtual & in-person socials

Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location and role

Central Operations Enablement Coordinator

Location

London

Employment Type

Full time

Location Type

Hybrid

Department

Operations

Multiverse is the upskilling platform for AI and Tech adoption.

We have partnered with 1,500+ companies to deliver a new kind of learning that's transforming today’s workforce.

Our upskilling apprenticeships are designed for people of any age and career stage to build critical AI, data, and tech skills. Our learners have driven $2bn+ ROI for their employers, using the skills they’ve learned to improve productivity and measurable performance.

In June 2022, we announced a $220 million Series D funding round co-led by StepStone Group, Lightspeed Venture Partners and General Catalyst. With a post-money valuation of $1.7bn, the round makes us the UK’s first EdTech unicorn.

But we aren’t stopping there. With a strong operational footprint and 800+ employees, we have ambitious plans to continue scaling. We’re building a world where tech skills unlock people’s potential and output.

The Opportunity

Multiverse is undergoing rapid transformation, scaling our learner base from 10,000 to 100,000 and continuously integrating new AI-driven technology into our platform. Success hinges on our ability to execute critical process changes and seamlessly roll out new products across our global operations team.

We are looking for a highly organized, detail-oriented, and enthusiastic Central Operations Enablement Coordinator to provide vital project and administrative support to the Central Operations team. This role is a fantastic opportunity to launch a career in high-growth tech operations, getting hands-on experience in how a unicorn company operationalizes its product strategy and manages large-scale organizational change.

What You'll Do

You will be a key executor and coordinator, managing specific operational processes and acting as the central project coordinator for custom deliveries across our programs.

• Coordinate Custom Delivery Projects: You will act as the central point of contact and project coordinator for specific client customizations or non-levy products, coordinating all moving parts to ensure they are delivered on time and to specification. You will brief stakeholders, track delegated actions, and manage the operational delivery timeline.

• Cross-Functional Coordination: Work in close partnership with Go-To-Market teams during the scoping phase, the Learning team on content adjustments, and Programme Delivery on staffing and resource allocation to ensure every customization is set up for success.

• Enable Coaches for Custom Content: Collaborate with the Central Operations team to ensure coaches are fully prepared to deliver customized program content. This includes identifying upskilling needs and supporting the creation of necessary training and resources.

• Supporting the Central Operations Enablement Strategy by executing initiatives: Partner with the Central Operations Principals to deliver on the broader product enablement strategy, taking ownership of the execution of specific initiatives and coordinating projects that strengthen enablement across programs.

• Support Onboarding Enablement with Launch Services: Partner with the Launch Services team to provide operational enablement for the crucial learner onboarding portion of the learner journey.

• Manage Internal Communications to the Operations Team: Draft and disseminate clear, timely communications to the internal Coach and Instructor community, ensuring they have the information required to execute their role effectively.

About You

You are an ambitious early-career professional excited to e into the mechanics of a hyper-growth tech company.

• Experience: 1–3 years of experience in an administrative, project support, operations, or coordination role.

• Organization: Exceptional organizational skills and meticulous attention to detail; you are proactive and take pride in managing complex schedules and documents flawlessly.

• Communication: Strong written communication skills, with a knack for clarifying complex information for erse audiences.

• Tech Savvy: Proficient with project management and collaboration tools (e.g., Google Suite, Gemini, Guru, Slack). Familiarity with basic data tools (like building simple reports) is a plus.

• Attitude: Highly coachable, eager to learn new systems and processes, and comfortable navigating a fast-paced, high-change environment.

• Mission-Driven: You are motivated by our mission to equip the workforce to win in the AI era.

Benefits

• Time off - 27 days holiday, plus 5 additional days off: 1 life event day, 2 volunteer days, 2 company-wide wellbeing days (M-Powered Weekend) and 8 bank holidays per year

• Health & Wellness- private medical Insurance with Bupa, a medical cashback scheme, life insurance, gym membership & wellness resources through Wellhub and access to Spill - all in one mental health support

• Hybrid work offering - for most roles we collaborate in the office three days per week with the exception of Coaches and Instructors who collaborate in the office once a month

• Work-from-anywhere scheme - you'll have the opportunity to work from anywhere, up to 10 days per year

• Space to connect: Beyond the desk, we make time for weekly catch-ups, seasonal celebrations, and have a kitchen that’s always stocked!

Our Commitment to Diversity, Equity and Inclusion

We’re an equal opportunities employer. And proud of it. Every applicant and employee is afforded the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. This will never change. Read our Equality, Diversity & Inclusion policy here.

Our Commitment to Safeguarding

Multiverse is committed to safeguarding and promoting the welfare of our learners. We expect all employees to share this commitment and adhere to our Safeguarding Policy, our Prevent Policy and all other Multiverse company policies. Successful applicants will be required to undertake at least a Basic check via the Disclosure Barring Service (DBS).

For roles that will involve a Regulated Activity, successful applicants must also undergo an Enhanced DBS check, including a Children’s Barred List check and a Prohibition Order check. Roles involving Regulated Activity may interact with vulnerable groups, therefore are exempt from the Rehabilitation of Offenders Act 1974 meaning applicants are required to declare any convictions, cautions, reprimands, and final warnings.

Providing false information is an offence and could result in the application being rejected or summary dismissal if the applicant has been selected, and possible referral to the police and the DBS.

Transaction Coordinator | Remote

Location**Remote**

Job Code450735

Who We Need:

The Transaction Coordinator will assume primary responsibility for all communication with our borrowers following the origination process.  This team member will be responsible for collecting and validating borrower mortgage loan documents and the corresponding underwriting requirements, verification, analysis and the corresponding data entry into the system of record for loan files. This includes requesting and reviewing borrower related documentation and updating the system of record continually to ensure the third party documents.  The duties of the Transaction Coordinator include heavy interaction and a high level of customer service and communication with vendors, internal and external customers, including borrowers. The Transaction Coordinator is the main point of contact for the borrower relating to document needs, status updates, closing coordination, and escalation of issues to ensure the needs of our borrowers are met with a high degree of satisfaction.  

What You Will Do:

• Represents the organization to internal and external customers, vendors, members of state and regional government entities and other organizations well by providing exceptional customer service and effective communication skills, both in writing and orally. 
• Ensures daily, weekly, and monthly internally specified requirements surrounding successful new file welcome contacts, closings, fundings, and customer satisfaction ratings are met. 
• Works as a team with sales, transaction assistants, underwriting, closing, funding, and management to ensure assigned loans are being processed with timeliness, attention to detail, accuracy, and within compliance of corporate policies, agency, and all state and federal laws. 
• Finds solutions to challenging scenarios or loan conditions with the ability to find creative and acceptable solutions for restructuring loans in addition to explaining underwriting conditions to borrowers and loan originators alike. 
• Addresses, resolves, and responds to any consumer concerns related to the processing of the loan and consumer experience as it relates to the underwriting approval and surrounding requirements, all while providing exceptional customer service. 
• Ensures exceptional customer service by maintaining thorough knowledge of lending programs, policies, procedures, and regulatory requirements, and demonstrating a commitment to professional ethics. 
• Processes documents in an accurate and timely manner to ensure proper audit procedures are followed. 
• Develops effective professional partnerships with all colleagues.
• Assists Transaction Assistants with questions relating to third party documentation requirements and general mortgage and processing concepts.

What You Need:

• High school diploma or GED is required. 
• Multi-state processing experience is preferred. 
• Working knowledge of Microsoft Suite, specifically Word and Excel. 
• Working knowledge of mortgage related software, ability to quickly learn and comprehend proprietary software Octane. 
• Solid knowledge of TRID, RESPA, FHLMC, FNMA, FHA, VA program guidelines. 
• Familiarity with mortgage process and mortgage documents. 
• Ability to adapt well to change.
• Exceptional computer skills.
• Demonstrate responsibilities for multi-faceted direction and planning; must be a fast paced inidual.
• Excellent verbal and written communication skills.
• Excellent analytical and organizational skills.
• Detail-oriented.
• Ability to take direction and comprehend training.
• Ability to work closely within a team structure.
• Exceptional customer service and effective communication.

What We Offer:

• Strength, Stability, and Vision
• Great compensation package
• Opportunity for career growth
• A commitment to be a relevant market leader - we are aiming for the top!
• Octane, our engineered proprietary technology that is transforming the mortgage industry
• An empowered culture where your ideas are important and your voice matters
• Full Benefits, beginning the first day of the month following your start date, including – Medical, Dental, Vision, Life, Disability Insurance, and much more
• Generous paid time off package that also includes all major holidays
• 401K w/ 50% match - Beginning the 1st of the month following 30 days of employment

Senior Associate, Middle Office Operations

locations

Union, NJ

time type

Full time

job requisition id

R40218

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Senior Associate, Middle Office Operations 

Locations: Union, NJ | Hybrid 

Get To Know Us: 

SS&C is leading the way.  We continue to look for todays and tomorrow’s brightest talent, those that embody a spirit to improve not only their lives, but those around them. From college students to seasoned and experienced professionals, we encourage you to apply. SS&C prides itself on hiring erse, honest, dynamic iniduals, who value collaboration, accountability, and innovation to name a few.   

Why You Will Love It Here!:

• Flexibility: Hybrid Work Model and Business Casual Dress Code, including jeans

• Your Future: 401k Matching Program, Professional Development Reimbursement

• Work/Life Balance: Flexible Personal/Vacation Time Off, Sick Leave, Paid Holidays 

• Your Wellbeing: Medical, Dental, Vision, Employee Assistance Program, Parental Leave  

• Wide Ranging Perspectives: Committed to Celebrating the Variety of Backgrounds, Talents and Experiences of Our Employees 

• Training: Hands-On, Team-Customized, including SS&C University  

• Extra Perks: Discounts on fitness clubs, travel and more!

What You Will Get To Do: 

• Providing operational support to hedge fund clients engaged in various investment strategies ex. Real Estate Investment Trust (REIT), Private Equity, Global Macro, Fixed Income, Mortgage, Credit, Distressed, Long/Short, Risk/Stat/Arbitrage, Emerging markets and Fund of Funds  

• Building and maintaining client relationships, and serving as a liaison between clients and prime brokers/counterparties  

• Providing middle and back office support for the following products: equity, fixed income, swaps, bank debt, contract for differences, futures, commodities, options, FX, mortgages and repos  

• Addressing and researching cash / position / Market Value reconciliation exceptions 

• Interacting with various internal GlobeOp departments such as Fund Accounting, OTC Operations, Investor Services and IT  

• Wire processing related to management fees, incentive fees, fund subscriptions and redemptions, and collateral  

• Running cash reports and confirming payments with counterparties

What You Will Bring: 

• BA in business/finance or related discipline  

• 2+ years experience with Back Office Operations working for either a Prime Broker, Administrator, Hedge Fund, Mutual Fund, Investment Advisor or Financial/Retirement Planner  

• Prior experience with various products including equities, fixed income, repurchase agreements, futures, FX, Mortgages, options and working knowledge of Corporate Actions  

• Prior experience with OTC products   

• Middle/Back office experience covering trade settlements, fail control, reconciliation of trade discrepancies, and client servicing  

• Solid MS Excel knowledge  

• Prior experience working in a client service environment  

• Strong written and verbal communication skills

#LI-TR1

#LI-Hybrid 

Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

SS&C offers excellent benefits including health, dental, 401k plan, tuition and professional development reimbursement plan.

SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.

Operations Support Specialist

US Nationwide - Remote

Full time

job requisition id

JR112183

Required Qualifications

Bachelor’s degree preferred

Three (3) years of relevant professional experience in education and school operations OR Equivalent combination of education and experience

Residency Requirements

This position is virtual and open to residents of the 50 states and Washington, D.C.

Must be willing to work hours in PST time zone

Required Qualifications

• Bachelor’s degree preferred

• Three (3) years of relevant professional experience in education and school operations OR Equivalent combination of education and experience

Residency Requirements

• This position is virtual and open to residents of the 50 states and Washington, D.C.

• Must be willing to work hours in PST time zone

K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and ersity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

Passionate Educators are needed at the Stride K12 partner school, California Virtual Academy (CAVA). We want you to be a part of our talented team!

The mission of California Virtual Academy (CAVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Operation Support Specialist performs and/or oversees various daily operational aspects of the Insight California, IQ California and California Virtual Academies @ LAHS and SY schools so that they are able to run from a functional perspective. The position ensures that critical data flows accurately and efficiently between multiple computer systems, establishes virtual classrooms including making teacher and student assignments, and participates in disseminating and ensuring the implementation of operational requirements established for all school.

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential duties.

• Update database, work with administrative team on updating/monitoring information and data; including but not limited to progress reports and report cards, ISMA, and troubleshooting as needed.

• Disseminates communication regarding systems issues to staff in a timely manner

• Manages At-Task Submittals

• Assists with staff concerns related to systems and operational issues

• Identifies staff systems training needs, provide training as it relates to new systems and system changes and upgrades;

• Manages activities associated with Stride year-end transition process and reclamation efforts;

• Processes student transfers between Stride programs;

• Resolves student/parent/teacher escalations as it relates to the operations of the school, including, but not limited to, troubleshooting access issues with courses and programs, ensuring timely, quality systems support;

• Monitors data validity and provides weekly reporting for school management, including, but not limited to Scantron, Study Island, re-registration and others as needed;

• Attends weekly Stride Operations and School Pathways calls and share pertinent information with appropriate staff;

• Works with Head of School and Academic Administrator to identify all relevant school timelines/deadlines (enrollment, testing, etc.) and sets these up in various school systems following thorough review to make sure they occur on schedule;

• Manages start of school efforts, including classroom set up,

• Works closely with Head of School and Principal on School planning, policy, finances, and performance; Advises on and manages the development of school policies and procedures, e.g. assists with the Company’s efforts nationally to develop policies and procedures, training standards and enhancements.

Supervisory Responsibilities:

• This position has no formal supervisory responsibilities.

Certificates and Licenses: None required.

OTHER REQUIRED QUALIFICATIONS:

• Great organizational and time management skills

• Proficient in MS Excel, MSWord, and Outlook

• Strong technology skills

• Detail oriented

• Experience using search engines (internet) for research projects

• Experience using a student information system and/or other type of database

• Strong written and verbal communication skills

• Ability to clear required background check

Compensation & Benefits: Stride, Inc. considers a person’s education, experience, and qualifications, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee’s salary level. Salaries will differ based on these factors, the position’s level and expected contribution, and the employee’s benefits elections. Offers will typically be in the bottom half of the range.

• We anticipate the salary range to be $20-$26/hour. Eligible employees may receive a bonus. This salary is not guaranteed, as an inidual’s compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is a remote position working PST time zone

Job Type

Regular

Legal Administrator/Executive Assistant

Active - Non-Exempt NE full-time

San Francisco, CA, US

Requisition ID: 1152

Salary Range:$110,000.00 To $145,000.00 Annually

About PMA

Put your experience and talents to work in a role with a unique company - the Pacific Maritime Association (PMA). PMA is a non-profit mutual benefit corporation that serves as a multi-employer collective bargaining agent for approximately 75 shipping lines, stevedore companies and marine terminal operators in California, Oregon and Washington ports. West Coast port operations (including non-containerized cargo such as bulk and autos) now support 9 million U.S. jobs and contribute 12.5 percent of the U.S. GDP.

SUMMARY 

Under the general direction of the Senior Vice President, General Counsel and Secretary, and Senior Counsel, this role provides high-level administrative support to PMA’s Legal Department. Responsibilities include managing legal matters, records, and documents; maintaining efficient tracking and filing systems; and supporting civil litigation and administrative matters, primarily in labor and employment law. The position also supports the General Counsel with calendar management, travel, correspondence, confidential documents, and special projects, and provides clerical support to Senior Counsel. Success in this fast-paced, complex environment requires strong judgment, discretion, attention to detail, initiative, and accountability.

JOB DUTIES

• Develop, organize, and maintain systems for managing Legal Department records, including litigation, administrative agency matters, and corporate documents; ensure timely data entry, accurate filing, and protection of privileged and confidential materials.
• Design and maintain matter, records, and document management systems, including version control.
• Plan and support PMA Board, Finance Committee, and Membership meetings by managing calendars, coordinating with internal and member-company stakeholders, and preparing, distributing, and maintaining meeting materials, agendas, minutes, and related documents.
• Maintain databases and records related to PMA member companies and the Board of Directors, including applications, agreements, admissions, and contact information.
• Prepare and edit documents with a high degree of accuracy, formatting, and version control.
• Provide proactive administrative support to the General Counsel and Senior Counsel, including correspondence management, information gathering, document drafting and editing, and thoughtful communication routing.
• Manage the General Counsel’s calendar, meetings, and travel; provide limited scheduling and administrative support to Senior Counsel.
• Partner with Accounting to process Legal Department invoices and expenses, track outside legal spend, prepare monthly accrual estimates, and support budget planning and reporting.
• Contribute to a collaborative, professional work environment while effectively supporting the Legal Department in a fast-paced, high-pressure setting.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Demonstrates a professional, positive, and solutions-oriented approach, with a focus on efficiency, continuous improvement, and eliminating backlogs.
• Exercises sound judgment, discretion, and integrity, particularly when handling confidential and sensitive information.
• Learns quickly and understands PMA and Legal Department operations to properly classify, manage, and store information and documents.
• Adapts effectively to changing priorities, assignments, and work environments.
• Maintains exceptional attention to detail, accuracy, and follow-through; takes ownership of responsibilities and sees complex projects through completion.
• Highly organized, with the ability to streamline processes and maintain orderly, efficient systems.
• Communicates clearly and professionally in both written and verbal business communications.
• Advanced user of Microsoft Outlook, Word, PowerPoint, and Excel, with regular use of advanced formatting and document-creation features.
• Able to learn and use additional systems and tools, including Diligent Board books, Concur, Lotus Notes, and Oracle.
• Manages time effectively and is familiar with scheduling and travel planning.
• Demonstrates confidence and professionalism with an assertive yet gracious interpersonal style.

EDUCATION AND/OR EXPERIENCE    

• 5+ years of experience supporting a legal department preferred.
• Bachelor’s degree required.
• Paralegal or legal assistant/secretary experience preferred.

WORK ENVIRONMENT

PMA's offices are in the heart of downtown San Francisco’s financial district, with easy access to public transportation. The organization fosters a professional and collaborative work environment. This position follows a hybrid work schedule, combining in-office and remote work, with flexibility subject to business needs.

COMPENSATION AND BENEFITS

PMA offers a competitive salary and an excellent benefits package, which includes:

• Comprehensive healthcare coverage through the ILWU-PMA Welfare Plan with no employee premiums and minimal out-of-pocket expenses.
• A 401(k)-retirement plan with employer matching.
• Tuition reimbursement for professional development opportunities.

LOCATION

555 Market Street, 3rd Floor, San Francisco, CA 94105

PHYSICAL DEMANDS

The physical demands described here are representative of those in a typical office setting. Sitting and typing at a computer terminal for several hours per day is required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions of this job.

EQUAL OPPORTUNITY EMPOYER

PMA is committed to fostering an inclusive and erse workplace. We are proud to be an equal opportunity employer and strive to create a welcoming environment for all employees.

Executive Assistant (CBP)

Job LocationsUS-DC-Washington, DC

Job ID 2026-13527

# of Openings 1

Category Project Management

Benefit Type Salaried High Fringe/Full-Time

Overview

LMI seeks an Executive Assistant to support U.S. Customs and Border Protection (CBP) programs in the National Capital Region. Join our team of collaborative self-starters focused on delivering practical and efficient solutions to help our client keep U.S. borders safe and facilitate travel and trade.

LMI is a new breed of digital solutions provider dedicated to accelerating government impact with innovation and speed. Investing in technology and prototypes ahead of need, LMI brings commercial-grade platforms and mission-ready AI to federal agencies at commercial speed.

This position will require remote work with one day a week on client site in Washington, DC.

Leveraging our mission-ready technology and solutions, proven expertise in federal deployment, and strategic relationships, we enhance outcomes for the government, efficiently and effectively.

With a focus on agility and collaboration, LMI serves the defense, space, healthcare, and energy sectors—helping agencies navigate complexity and outpace change. Headquartered in Tysons, Virginia, LMI is committed to delivering impactful results that strengthen missions and drive lasting value.

Responsibilities

You will provide high-level administrative support for a large, complex project consisting of a 160-person team working across multiple work streams, including multiple subcontractors, with some team members assigned to a specific portfolio or project and others providing matrixed support across programs.

The majority of the team will be at the client site and/or telework; the team will have significant travel to stations on the southwest and other borders. Representative responsibilities:

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Prepare briefings as appropriate.
• Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules proactively and make necessary changes. Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
• Coordinate travel logistics and itineraries. Assemble a trip folder or book with background information, maps, details, and other travel information. Interface with the hotel, rental car company, travel agency, and other personnel to troubleshoot, update, cancel, and reconcile actions related to travel.
• Monitor travel-related expenses and ensure proper action is taken. Research and apply government travel policies, guidelines, and other controls, and disseminate to the staff to ensure compliance. Assist with developing and reconciling travel authorizations and vouchers.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership.
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.

Qualifications

Required:

• Minimum Years of Experience and Education:
  • 3+ years of experience in administration or related field and a Bachelor’s degree

   
• Prior administrative support experience, including extensive calendar, meeting, and travel support.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint.
• Excellent communication skills, both verbal and written; ability to distill information from multiple parties in real time and record concise, organized notes proficiently.
• Excellent organizational skills and attention to detail.
• Flexibility and the ability to work independently, take a proactive role, and prioritize tasks according to senior staff requirements.
• Excellent interpersonal skills and the ability to establish and maintain working relationships with internal and external staff members.
• Must be a driven team player who maintains a positive attitude in a dynamic environment and welcomes all opportunities to learn.
• Ability to pass a government background investigation, including financial, criminal, residential, educational, foreign affiliation, prohibited substance abuse, and employment verifications; active U.S. Customs and Border Protection background investigation preferred. Please note that only U.S. citizens are eligible for a suitability determination.

Targeted Salary Range: $65,000-$110,000

Disclaimer:

The salary range displayed represents the typical salary range for this position and is not a guarantee of compensation. Inidual salaries are determined by various factors including, but not limited to location, internal equity, business considerations, client contract requirements, and candidate qualifications, such as education, experience, skills, and security clearances.

Administrative Coordinator (Financial Services- Licensing/Contracting)- Bilingual French & English

locations

Toronto, Ontario, Canada

time type

Full time

job requisition id

R20059695

Job Family

Operations - General

About Us 

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a erse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.  

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there. 

Who We Are 

We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.  

Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them. 

We’re empowered by a vast agent network covering North America, with ersity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms. 

What We Do 

Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs. 

Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, ersified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.  

Job Description Summary

Provide administrative support to a national sales force distributing financial service products. Primarily handle education, correspondence and general tasks related to contracting, licensing, and sales field services.

Job Description

Responsibilities

• Provide administrative support to sales field, internal and external staff, and senior management.
• Update license and contracting requirements accurately and promptly within deadlines.
• Respond to inquiries from sales field, internal and external staff, and regulatory bodies.
• Draft standard and non-standard correspondence (e.g. memos, letters, reports).
• Initiate and participate in process and database improvement projects.
• Fax, photocopy, file and scan documents.

Qualifications

• Two years of experience in an administrative support or related role
• Bilingual; English/French (oral and written)
• Excellent communication skills
• Interpersonal skills and the ability to build relationships with internal and external contacts
• Ability to work independently in a fast-paced environment
• Organizational and multi-tasking skills
• Attention to detail
• Advanced skills using MS Excel
• Proficiency using MS Word, Excel, Outlook and PowerPoint

Preferred Qualifications

• Financial services industry experience
• Post-secondary education
• CSC and/or IFSE course completion
• WinFund Platform experience

Working Conditions

• Hybrid / Office environment

Compensation

The salary for this position generally ranges between $50,000 - $53,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Disclaimer:

Beware of fake job offers!

We’ve been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note:

• We will never request personal information such as ID or payment for equipment upfront.
• Official offers are sent via DocuSign following a verbal offer—not through text or email.

Canadian Health and Work/Life Balance Benefits:

• Competitive Paid Time Off
• Ten (10) paid holidays per year
• Ten (10) sick days per year
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave
• Adoption Assistance
• Employee Assistance Program
• College Coach Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs
• Peer Recognition Program (BRAVO)

United States Only Benefits Below:

This job description is not a contract of employment nor for any specific job responsibilities. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation in order to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer  

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees. 

Compensation Benefits 

• Competitive Pay 

• Bonus for Eligible Employees

Benefits Package 

• Pension Plan 

• 401k Match

• Employee Stock Purchase Plan

• Tuition Reimbursement

• Disability Insurance

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Employee Discounts

• Career Training & Development Opportunities

Health and Work/Life Balance Benefits 

• Paid Time Off starting at 160 hours annually for employees in their first year of service.

• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars 

• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

• Adoption Assistance

• Employee Assistance Program

• Back-Up Care Program

• PTO for Volunteer Hours

• Employee Matching Gifts Program

• Employee Resource Groups

• Inclusion and Diversity Programs

• Employee Recognition Program

• Referral Bonus Programs

Inclusion & Diversity  

We believe our commitment to ersity and inclusion creates a work environment filled with exceptional iniduals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women. 

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of ersity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of ersity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.

Title: Executive Assistant, Experienced

Location: Long Beach United States

Job Description:

Your Role

The Office of the Chief Medical Officers is responsible for the clinical performance of the respective lines-of-businesses. The Executive Assistant will report to the VP, CMO, Commercial Markets, and will also support the VP, CMO, Medicare. In this role you will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the executives. The EA also serves as a liaison to the executive leadership team; monitors and responds to emails, heavy scheduling and calendaring meetings; organizes and coordinates executive outreach; and oversees special projects.  In this role you will need to be creative, agile and nimble, and enjoy working in an environment that is member-driven, results-driven, and service oriented. 

The ideal inidual will have the ability to exercise good judgment and a high level of discretion, with strong written and verbal communication, scrupulous administrative and organizational skills, and the ability to maintain balance among multiple competing priorities. The EA position requires the ability to work independently as well as within a team environment on projects from inception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.

This is a Hybrid position which requires 2 days onsite per week at any BSC office. 

Responsibilities

Your Work 

In this role, you will:

• Carry out administrative, analytical or procedural tasks with high degree of autonomy
• Handle administrative matters, in the absence of, or on behalf of, the executives 
• Provide administrative oversight of third-party relationships through implementation of designated systems, routine monitoring of performance, and tracking of goods and/or services   
• Serve as administrative liaison between manager and direct reports and others within and outside the organization
• Manage day-to-day organization of executive’s calendars, appointments, meetings, and related schedules
• Organize and support business line events and meetings
• Coordinate any on-site activities, as the need arises
• Providing meeting support, including attending the meeting, running slides, and taking minutes
• Has a strong command of Microsoft Excel and PowerPoint; research required information or background on organizations and iniduals; prepares travel arrangements, expense reports, plans/coordinates and ensures the senior executive's schedule is followed and respected; acts in a "gatekeeper" capacity, creating win-win situations for direct access to the executive

Qualifications

Your Knowledge and Experience

• Requires a bachelor's degree or equivalent experience

• Requires at least 3 years of prior relevant experience

• Must have excellent organizational skills and possess the ability to design, set up and manage internal processes and protocols

• Must manage collaboratively and thrive in a fast paced, rapidly changing environment; must possess a positive, can-do attitude and value continuous professional development

• Must have excellent communication skills, both verbal and written, and work with a sense of urgency while applying well-honed attention to detail

• Expert proficiency with Microsoft Office applications, electronic communications, and technical savviness are required

ABOUT US

About Blue Shield of California

As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies. 

At Blue Shield of California, our mission is to create a healthcare system worthy of our family and friends and sustainably affordable. We are transforming health care in a way that genuinely serves our nonprofit mission by lowering costs, improving quality, and enhancing the member and physician experience. 

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Blue Shield is a U.S. News Best Company to work for, a Deloitte U.S. Best Managed Company and a Top 100 Inspiring Workplace. We were recognized by Fair360 as a Top Regional Company, and one of the 50 most community-minded companies in the United States by Points of Light. Here at Blue Shield, we strive to make a positive change across our industry and communities – join us!  

Our Values: 

• Honest. We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short. 
• Human. We strive to listen and communicate effectively, showing empathy by understanding others' perspectives.
• Courageous. We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.

Our Workplace Model:

At Blue Shield of California and the Ascendiun Family of Companies, we believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the erse needs of our workforce.

Two Ways of Working:

• Hybrid (Default): Work from a business unit-approved office at least two (2) times per month (for roles below Director-level) or once per week (for Director-level roles and above). Exceptions:

o   Member-facing and approved out-of-state roles remain remote.

o   Employees living more than 50 miles from their assigned offices are expected to work with their managers on a plan for periodic office visits.

o   For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.

• On-Site: Work from a business unit-approved office an average of four (4) or more days a week.

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Please click here for further physical requirement detail. 

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.

Job Info

Job Identification: 20260094

Job Category: Corporate Support

Job Schedule: Full time

Pay Range for California: $73590.00 to $102850.00

Pay Range for Bay Area: $82956.00 to $115940.00

NotePlease note that this range represents the pay range for this and many other positions at Blue Shield that fall into this pay grade. Blue Shield salaries are based on a variety of factors, including the candidate experience, location (California, Bay Area, or outside California), and current employee salaries for similar roles.

Role can be filled by a candidate requiring sponsorship

Occupational Health Medical Assistant

locations

Florida - Remote

time type

Full time

job requisition id

JR19947

Country:

United States of America

Location:

Florida - Remote

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

Summary:

Under the direction of the Manager of Occupational Health, the Occupational Health Medical Assistant will assist in implementing and delivering all FCS employee health programs across the organization. The Occupational Health Medical Assistant advocates for health promotion, prevention of illness and injury, and protection from work-related and environmental hazards for all employees.

PRIMARY TASKS AND RESPONSIBILITIES:

• Supports the occupational health programs, including but not limited to workers’ compensation, infection control, immunizations, respiratory fit testing, and annual influenza program.
• Submits orders for required employee testing, including but not limited to drug and alcohol testing, immunizations, laboratory blood tests, and radiological exams in accordance with the occupational health policies and procedures.
• Assists with the coordination of the annual influenza program. Travel required for annual influenza clinics.
• Conducts respiratory fit test training/PAPR training for clinics.
• Assists with developing educational material related to employee health programs.
• Responsible for data entry, generating reports, and assisting with maintaining employee medical records.
• Complies with OSHA, CDC, DOH, and all regulatory agencies.

EDUCATION/CERTIFICATIONS & LICENSES:

• High school diploma or GED required.
• Graduate of an accredited Medical Assistant program.
• American Association of Medical Assistants (AAMA) certification (preferred).
• BLS Certified.

EXPERIENCE:

• Two years of experience as a medical assistant in a clinic or physician’s office.
• Proficiency in MS Office Word, Excel, PowerPoint, and Outlook required.
• Experience in customer service, reception, and data entry required.
• High degree of written and verbal communication skills.

CORE COMPETENCIES, KNOWLEDGE/SKILLS/ABILITIES:

• Utilizes available resources to solve problems and exercise independent judgment
• Strong interpersonal skills, including effective verbal and written communication
• Solid time management skills with the ability to independently prioritize multiple tasks at once with changing priorities/deadlines
• Ability to collaborate across various levels of management, departments, and teams
• Comfortable identifying problems and exploring solutions across various leadership levels throughout FCS
• Must be comfortable being client-facing and customer service-focused with a commitment to providing timely responses
• Ability to work effectively and professionally in stressful situations and when opinions differ

VALUES:

• Patient First – Keeping the patient at the center of everything we do
• Accountability – Taking responsibility for our actions
• Commitment & Care – Upholding FCS vision through every action
• Team – Working together, one team, one mission

SCREENINGS – Background, drug, and nicotine screens

Safeguarding our patients and each other is an important part of how we deliver the best care possible to the communities we serve. All offers of employment at Florida Cancer Specialists & Research Institute are contingent upon clear results of a thorough background screening.  Additionally, as a condition of employment, FCS requires all new hires to receive various vaccinations, including the influenza vaccine, barring an approved exemption. In addition, FCS is a drug-free workplace, and all new hires will be subject to drug/ nicotine testing. Medical Marijuana cards are not recognized.

Business Office Clerk

locations

US-FL-Fort Myers

United States

time type

Full time

job requisition id

JR19910

Country:

United States of America

Location:

Corporate Headquarters 2

WHY JOIN FCS

At Florida Cancer Specialists & Research Institute, we believe our people are our strength and we invest in them. In addition to having a positive impact on the people and communities we serve, associates benefit from significant professional opportunities, career advancement, training and competitive wages.

Offering competitive salaries and comprehensive benefits packages to include tuition reimbursement, 401-K match, pet and legal insurance.

RESPONSIBILITIES

• Will assist with various business office departments by performing the clerical duties assigned

• including: typing, scanning, answering the telephones/switchboard as relief person, entering information into OncoEMR and Centricity, making copies, updating, printing and distributing reports, opening and sorting mail and doing mail jobs and filing tasks.

QUALIFICATIONS

• High School Diploma or GED.

• Basic computer skills and clerical skills are necessary.

• Pays attention to detail and is accurate in their work.

• Must have the ability to handle multiple tasks at one time.

Remote: YES. This is a HYBRID position. You must live within reasonable commuting distance from the corporate office located at 2890 Center Point Drive Ft Myers FL 33916.

Normal Schedule: Monday - Friday 8am - 5pm

Tutoring Scheduler (Contractor)

locations

Remote - United States

time type

Part time

job requisition id

Req_12411

Job Description: 

The Amplify Tutoring team is seeking a detail‑oriented and highly organized Tutoring Scheduler to support essential operational functions across our tutoring services. In this role, you will play a key part in building and maintaining efficient, accurate schedules by aligning tutor availability with school partner needs. You will support program setup, coordinate internal launch activities related to scheduling, and leverage our Salesforce Platform to ensure high‑quality scheduling operations.

The Tutoring Scheduler will support critical components of full‑service tutoring program implementation, including maintaining tutor schedules, resolving open scheduling cases, managing scheduling data, supporting regrouping needs, developing scheduling resources for tutors, and providing timely responses to scheduling inquiries.

This position reports to the Manager, Tutoring Talent and collaborates closely with the Talent team, regional leaders, program managers, and cross‑functional partners across Amplify to ensure smooth, high‑quality execution of tutoring programs.

***While this position is virtual and open to candidates nationwide, work hours must fall within Eastern Time, between 8:00 a.m.–4:00 p.m. EST, with a consistent schedule of either 8:00 a.m.–12:00 p.m. or 12:00 p.m.–4:00 p.m. This is a temporary position, currently scheduled through mid-March with possible seasonal extensions. Weekly schedule will range from 0-15 hours, depending on business needs.

ALL CANDIDATES MUST RESIDE IN THE UNITED STATES AND MEET U.S. 

EMPLOYMENT ELIGIBILITY REQUIREMENTS.

Essential Responsibilities:****

• Support tutor scheduling by partnering with the Tutoring Talent Department to execute a scheduling strategy that meets business needs and ensures on‑time program launches, including scheduling, tutor outreach, and documentation.

• Provide scheduling support across Tutoring Operations, Program Managers, Tutor Coaches, and other internal teams to ensure all tutoring sessions are fully prepared for launch and teams receive the backend support required to meet planned timelines.

• Track and clearly communicate the status of program setup, including issues, risks, and key decisions related to tutor scheduling, to the Manager, Tutoring Talent. 

• Understand launch timelines and deliver scheduling‑related tasks and projects aligned with both customer requirements and internal team expectations.

• Stay current with platform updates and rapidly build proficiency in new scheduling tools, Salesforce features, and system changes as needed.

• Coordinate with the Manager, Tutoring Talent to verify school schedules, monitor tutor scheduling readiness, and ensure all programs are fully staffed ahead of launch dates.

• Complete additional duties as assigned.

Minimum Qualifications: 

• 1+ years of experience maintaining operational processes to support the delivery of services.

• Demonstrated experience managing robust data sets and project information involving multiple stakeholders.

• Proficiency in Google Suite and Microsoft Office, especially Excel and Google Sheets.

• Proficiency in Salesforce.

• Strong verbal and written communication skills.

• Strong problem solving skills.

• Comfortable learning new tools and platforms.

Preferred Qualifications: 

• Experience using mCLASS products.  

• Background in education or in edtech. 

• Experience working in K-12 education is a plus.

• Experience using Slack for remote communication across colleagues and teams.

• Strong teamwork and interpersonal skills.

• Experience excelling in a fast-paced, entrepreneurial service and support culture

Compensation:

Additional Information:

Weekly schedule will range from 0-15 hours, depending on business needs. Length of project expected to be 8 weeks with the potential to return for subsequent seasons throughout the year as needs arise.

Program Specialist-PART TIME

Sunbeam Family Services - Oklahoma City, OK 73106

Description

POSITION OVERVIEW

The Program Specialist is responsible for coordinating, supporting, organizing, and assisting with various program components within the agency to strengthen systems, goals and standards, and support quality client care across programs. The position works closely with program leadership to support essential functions across programs from an administrative perspective, supporting the program needs for coordinating, scheduling, data collection, billing, credentialing, and other program administrative functions.

All employees and volunteers are expected to be sensitive to our client’s cultural and socioeconomic characteristics, reflect Sunbeam family services core values and to perform as Sunbeam’s standards of excellence at all times.

ESSENTIAL FUNCTIONS                                                           

• Demonstrate capacity for providing developmentally sensitive, hope centered, trauma informed relationship-focused evidence-based/informed services and supports.
• Oversee the reception and waiting areas of designated location, providing a warm and welcoming atmosphere with timely customer service when answering the phone and admitting visitors for appointments.
• Develop systems to coordinate and schedule intra agency program referrals, clients, events, and trainings.
• Accurately and efficiently assess referrals for compatibility, perform insurance verifications, and provide accurate written estimates of cost of service.
• Provide accurate, caring, and timely communication and referrals to and for clients, staff, partners, and resources.
• Maintain multi-program Electronic Health Record (EHR) keeping systems and data collection for monthly, quarterly, and yearly reports and program analysis.
• Provide programmatic administrative support as directed.
• Create and maintain organizational tools to increase program and service efficiency.
• Responsible for maintaining accurate and up to date program billing, including communication to clients about balances due, co-pays, collecting payments, insurance verification, and documentation in the EHR or other designated system in collaboration with agency accounting and/or billing department.
• Assist, collect, organize, and coordinate program contracts, contacts, and resources.
• Assist in the maintenance of provider and agency credentialing with private insurances, Medicaid, Managed Care Organizations, and other sources as directed.
• Build collaborative relationships with partners and resources throughout the community and maintain an up-to-date resource and referral log and list for tracking purposes.
• Assist in implementation and maintenance of program related evaluations and follow-up processes for clients, trainings, and other program needs to track performance outcomes and community needs.
• Responsible for maintaining accurate client and program records, evaluation forms, surveys, referrals, program discharges, and training materials.
• Assist in the coordination and collection of client record releases in partnership with supervisor and Clinical Director.
• Adhere to agency code of ethics and professional standards to ensure quality of service
• Maintain confidentiality and positive community relationships
• Represent Sunbeam in community collaborations and events as directed by supervisor.
• Promote culturally sensitive practice.
• Travel locally as required in the performance of responsibilities.
• Perform other appropriate and related responsibilities as assigned by supervisor, Senior Program Director, Chief Program Officer, or Chief Executive Officer.

Qualifications

JOB QUALIFICATIONS            

Minimally Required

Preferred

Education

Associates degree or technical degree*

* Two (2) years' experience in a clinical, social work, or health care related setting may be substituted for degree.

Bachelor’s degree

Experience

One (1) year of administrative work experience in a clinical, social work, or health care related setting

Two (2) years' administrative experience in a clinical, social work, or health care related setting

Administrative support experience in an outpatient social services setting, including coordination or referrals, data, collection, scheduling, and credentialing

Certification

Behavioral Health Case Management I or II (BHCM I or II) Certification through the Oklahoma Department of Mental Health and Substance Abuse Services or Certification eligible within the first 90 days of employment

Skills

Knowledge

Abilities

Caring and compassionate attitude when interacting with and caring for children, adults, and families

Accepting interpersonal approach that reflects cultural sensitivity to the unique and erse experiences of families served.

Excellent command of English language and grammar, both verbal and written

Willingness to work with high-risk, low-income communities

Must exercise good judgment.

Able to appropriately respond to stressful situations

Able to effectively and respectfully communicate in a manner that consistently demonstrates respect and concern

Advanced knowledge of computer operations and applications and the ability to master other computer technology/software programs, as needed

Process, protect and exercise discretion in handling confidential information and materials

Excellent customer services skills, scheduling, and ability to find resources.

Excellent problem solving, assessment, time management, and organizational skills.

Able to work as a cooperative and supportive interdisciplinary team member

Sustained concentration to detail and accuracy, along with the ability to prioritize workload.

Bilingual staff must have the ability to effectively, accurately, and regularly communicate and translate conversations with families served by Sunbeam

Valid Oklahoma driver’s license and state required vehicle insurance for any vehicle used in performance of job duties

Advanced computer database, Electronic Health Record, and Microsoft software application knowledge

Knowledge and understanding of working with regulatory entities to include but not limited to: OHCA, DOH, OKDHS

Bilingual Spanish/English speaking ability to interact with children, older adults, and families from multilingual households

WORKING CONDITIONS                                                           

Physical Demands

While performing the duties of this job, the employee is required to frequently communicate with, supervisor, staff, adults, families, resources, and others, and must be able to exchange accurate information when doing so. Must be able to endure remaining in stationary position for extended periods (up to 80% of workday) and move about inside the office to access file cabinets, office equipment, etc. Must be able to communicate verbally in person, over the phone, and in writing with adults, families and children of all ages, and other staff. Occasionally must be able to move or lift up to 25 pounds at a time. Must be able to detect, discern, distinguish, observe, inspect, assess, and compare. 

Work Environment

The employee will work in office environment with some travel to other office locations. May work close quarters with other staff members, parents, and children and will frequently use a telephone for communication. The noise level in the work environment varies from quiet, moderate to loud depending on work setting. Employee may be exposed to strong odors such as soiled diapers and clothes and poor hygiene.

Other

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. These statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel or candidate and may be subject to change at any time. Reasonable accommodations may be made to enable iniduals to perform the essential functions.

Sunbeam Family Services is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all employees.  We are committed to fair and equal in all its employment practices for persons without regard to race, ethnicity, color, creed, age, gender, sexual orientation, gender identity or expression, pregnancy, religion, disability or degree thereof, national origin, domestic/marital status, political affiliation or opinion, veteran status, HIV status, AIDS status, genetic information, and any characteristic protected by federal, state, or local laws.

Injury Management Specialist - QLD/NT/WA

152 Oxford St, Bulimba QLD 4171, Australia

Employees can work remotely

Contract

Company Description

Let’s create a more sociable future together

At Endeavour, we’re totally into what we do. With a portfolio that includes Dan Murphy’s, BWS, ALH Hotels, Pinnacle Drinks and more, we love to bring people together. Together we share our passion for our products and industry; it’s what inspires us to dream big, and continue to create new experiences for our customers and teams across Australia. If you thrive on positive energy, we want to meet you!

Job Description

• This is just the start, so dream big!
• 6 Month Fixed Term role, with potential opportunity for extension
• Part time position - 24 hours per week

The Injury Management Specialist plays a crucial role in ensuring that team members who sustain work-related injuries or illnesses are supported in a timely manner. 

Responsible for supporting stakeholders in relation to minor injuries by facilitating and monitoring early intervention, as well as assisting Return To Work Managers with administrative tasks associated with workers compensation claims management. 

Sound good? Read on.

• Facilitate and monitor early intervention for team members with minor injuries.
• Track compliance within financial limits and approved medical treatment for minor and excess claims.
• Maintain accurate documentation for minor claims and early intervention and ensure compliance.
• Provide coaching and training to leaders and teams on minor injury management procedures and documentation required.
• Liaise with external providers for minor injury cases, ensuring seamless communication and collaboration.
• Ensure a smooth transition of minor claims and early intervention cases that become Workers' Compensation claims to the relevant RTW Manager.
• Support RTW Managers with administrative tasks related to workers compensation claims management.
• Coordinate weekly payments for workers compensation employee benefits and expenses.
• Coordinate timely and accurate reconciliation of wage reimbursements and processing of invoices under the early intervention program.
• Act as a subject matter expert of Injury Management and Incident Reporting systems and coordinate training sessions as required.
• Run reporting and pull strategic insights to monitor injuries and performance.
• Manage team inbox, directing information and resolving inbound queries.
• Work with State Safety Leads to monitor and review safety incidents for opportunities that may lead to injuries for team members.
• Support team members in accessing Endeavour Group Wellbeing and Support Programs.
• Support continuous improvement of injury management processes

Qualifications

Now let’s talk about you: 

• Demonstrated commitment to health & safety.
• 1-2 years experience in a workers' compensation or safety-related role.
• Relevant administrative or business qualification.
• Qualification in Return to Work - Return to Work Coordinator (desirable).
• Strong organisational and documentation skills.
• Effective communication skills, both oral and written.
• Strong analytical skills with high attention to detail.
• Knowledge of the Workplace Health and Safety Act, Workers’ Compensation and Safety Regulations, and Codes of Practice (desirable).
• Knowledge of Return to Work/Recovery legislation (desirable).
• Familiarity with incident data reporting tools (desirable).
• Training in first aid or related certifications (desirable).

The benefits are good too! 

• We offer flexible working in every sense
• An exclusive discount card for BWS, Dan Murphy’s, Woolworths, BIG W and other Endeavour Group brands, including our ALH pubs
• Monthly meeting-free days 
• Your health and wellbeing is your most important asset, and as one of our valued team members, it’s our first priority. You will have a range of free services to help you live well and support your physical, mental and financial wellbeing
• Endeavour Group is full of opportunities - use our dedicated learning and development options to grow an idea, yourself, and your career. This is just the start, so dream big.

At Endeavour, we value being a workplace where everyone’s welcome - if you meet a number of the requirements (and not all), we encourage you to apply.

Additional Information

We are together creators

With a portfolio that includes Dan Murphy’s, BWS, ALH Hotels, Pinnacle Drinks and more, Endeavour Group is big on sociability. Together we create the moments that bring millions of people together. And together we have more fun, create more opportunities, and score a lot more goals. We’re serious about creating a safe, inclusive and fun place to rock up to where equal opportunity is key, and flexibility is part of how we roll.  

We’re all about creating a more sociable future - for our customers and each other. If this job excites you - and you’re close-enough on the requirements, reach out, we’d love to hear from you.

You can learn more about working with us on LinkedIn or at endeavourgroupcareers.com.au.

Our Talent Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. Endeavour Group is not responsible for any fees related to unsolicited resumes.

#WeAreTogetherCreators #ComeAsYouAre #DreamBig #FeelTheEnergy #LeaveYourMark #EndeavourGroup

Executive Assistant

Partially Remote

Toronto (KCA51701) HQ

CAMARK5 Markham (CAMARK5)

Full time

R-55259

Who We Are

At Kyndryl, we design, build, manage and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward – always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our employees, our customers and our communities.

The Role

The Executive Assistant provides high‑level administrative and strategic support to senior executives, enabling them to operate efficiently and effectively. This role demands strong judgment, discretion, and the ability to manage complex priorities in a fast‑paced environment. Must be located within commuting distance of Toronto/Markham for in‑person tasks.

Responsibilities

• Manage executive calendars, meetings, and travel with proactive conflict resolution to ensure efficient use of time.

• Serve as the primary point of contact between the executive and internal/external stakeholders, maintaining professional, timely communications.

• Prepare, review, and coordinate materials for meetings, presentations, and executive communications; draft and edit communications on the executive’s behalf.

• Handle sensitive, confidential information with the highest professionalism and discretion.

• Track action items, follow up on deliverables, and drive on‑time completion against deadlines.

• Coordinate logistics for leadership meetings, summits, and events, including agendas, venue coordination, catering, and onsite support.

• Coordinate global business travel (itineraries, visas, accommodations) and manage expenses end‑to‑end. Experience with Concur or comparable tools is a plus.

• Anticipate executive needs and proactively address issues before they arise; surface risks early and propose solutions.

• Support special projects and strategic initiatives as assigned.

Who You Are

Must‑Have Qualifications

• 5+ years of proven experience supporting senior‑level executives (flexible for exceptional candidates with strong, relevant experience).

• Exceptional organizational, time‑management, and multitasking skills; demonstrated ability to prioritize in dynamic, always‑changing contexts.

• Strong written and verbal communication abilities; executive‑caliber drafting and editing.

• High level of professionalism, discretion, and judgment when handling confidential topics and executive correspondence.

• Ability to work independently, anticipate needs, and solve problems proactively.

• Proficiency with Microsoft 365 collaboration tools (Outlook/Calendar, Teams, Word, Excel, PowerPoint) and expense management systems. Experience with Concur is advantageous.

• Ability to build trusted relationships with internal leaders, peers, and external customers/partners.

• Location: Toronto/Markham area; on‑site support required as needed.

Preferred Qualifications

• Experience in the technology/IT services industry; familiarity with cloud/infrastructure or managed services environments.

• Experience coordinating global travel and complex multi‑time‑zone logistics.

• Event logistics experience (leadership offsites, summits, customer meetings).

• Experience supporting social media presence for executives (e.g., LinkedIn) aligned to corporate brand guidelines.

• College diploma/degree or equivalent professional experience.

Work Location

• Hybrid; on‑site presence in Toronto/Markham as business needs dictate.

Sales Support Specialist

Remote

Washington, District of Columbia, United States

Sales

Job description

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes. 

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact. 

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, PhD Science, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

• Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.
• Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.
• PhD Science is a hands-on K-5 Science program that sparks curiosity as students build enduring knowledge of how the scientific world works.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students. 

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

The Sales Support Specialist will play an active role in achieving the organizational mission of Great Minds. Reporting directly to the Sales Support Manager, the Sales Support Associate will be responsible for keeping the sales team running at a high level of efficiency.

They will work with an assigned territory to support inside and outside sales teams throughout the sales cycle. This is an exceptional opportunity for a smart, dedicated, and passionate inidual to apply his or her skills to support the business growth and mission of Great Minds.

Responsibilities

• Work in an assigned sales territory and support the sales team with quote and opportunity creation
• Complete sample and marketing collateral requests
• Support the sales team with general tasks such as scheduling meetings, quote revision and customer follow-up
• Assist with administrative support in Salesforce such as account and contact creation or validation
• Handle additional behind-the-scenes research and tasks as needed

Job requirements

Required Qualifications:

• Experience working with sales in a support capacity
• Highly detail oriented, organized, analytical, and methodical
• Strong computer skills and a quick learner of new technologies
• Proficient in Microsoft Office Suite, specifically Word, Excel, and PowerPoint
• Strong written communication skills
• Salesforce experience strongly preferred
• A strong passion for education
• Bachelor's Degree or equivalent experience

Status:

Full-time

Location:

Remote

The expected base salary range for this position is $51,000-$56,000, however the offered salary may be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.

Executive Administrative Partner

Location Remote, Texas

ZIP/Postal Code 00000

Job Type Contract-to-perm

Category Administrative Assistant

Req # AUS-063b8ae0-2fbf-47e3-84f2-8f142ad5322d

Pay Rate $36 - $45 (hourly estimate)

Job Description

The Executive Administrative Partner will provide high level, proactive support to a Vice President in a fast paced and dynamic environment. This role goes beyond traditional administrative work and acts as a true business partner to the executive and broader team.

Day to day responsibilities include owning and optimizing a complex executive calendar to align with shifting priorities, coordinating meetings across multiple time zones, and ensuring the executive is prepared with clear agendas and materials.

The EA will manage travel planning and logistics, oversee expense submissions, and serve as a key point of contact for internal and external stakeholders. The EA will keep track of ongoing initiatives, conversations, and deadlines to ensure nothing is missed, serving as a connective thread across stakeholders.

This role will also manage travel planning and logistics, oversee expense submissions, coordinate with vendors and internal partners, support team communication, and assist with planning internal events or meetings. While the role is remote, consistent availability and responsiveness are critical due to the nature of executive support and the pace of the environment.

Required Skills & Experience

• 5+ years of experience supporting senior executives in a fast paced or high growth environment

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Senior Executive Assistant to the CFO

US - Remote

Full time

R1325

There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems!

A Senior Executive Assistant works closely with management at the Executive level to provide top level administrative support. They help leaders to make the best use of their time by dealing with secretarial, administrative and operational responsibilities. 

The Senior Executive Assistant  that we are looking for needs extensive knowledge of the organization in which she/ he works (to know who key personnel - both external and internal - and understand the organization’s aims and objectives).  Discretion and confidentiality are therefore essential attributes for a successful assistant.

Responsibilities:

• Supports a C-level executive and their VP’s by partnering with them in order to help them be more efficient and effective with their time

• Manage executive calendars, acting as a gatekeeper to prioritize meetings and resolve scheduling conflicts, keeping executive informed on schedule changes

• Arranges travel and optimizes travel arrangements (transportation, accommodations, agenda) based on executive travel needs and preferences. Manages complex itineraries, to include any changes. Processes related travel expenses. 

• Coordinates/assists with managing team meetings (staff meetings, town halls, quarterly on sites/off sites, team gatherings, etc.) whether virtual or in person. Assists with event planning.

• May attend meetings on the executive's behalf and liaise with external partners. Prepares, updates, and organizes information (using Google Workspace.) for inclusion in huddle boards, reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material.

• Assists in keeping executives and their teams well organized, to include online retrieval and archiving on collaboration platforms such as Zoom and Slack

• Assists with process and/or program management such as maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, preparing documents, etc.

 Requirements:

• 5+ administrative experience supporting  executive level leaders

• Communication/Language: Excellent written and verbal.

• Strong calendar management skills.

• Excellent problem solving ability.

• Strong work ethic and able to manage multiple tasks.

• Ability to work effectively in a team environment.

• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.

• Detail oriented with great accuracy.

• Strong ability to handle confidential and sensitive information

Competency with AI tools such as ChatGPT, Claude, Notion AI to:

• Draft communications, summarize meetings, generate insights, and structure documents.

• Convert voice notes and strategic inputs into clean, actionable outputs (emails, memos, slides) in the executive's voice.

• Assist with creating or editing presentations using AI tools that enhance slide structure, narrative flow.

• Automate recurring workflows using AI (weekly digests, meeting agendas, follow-up trackers).

• Pull insights from Slack threads, and other internal tools to create concise summaries and cross-functional briefs.

• Auto-organize prep packets before meetings, including pre-reads and supporting documents.

What do we have to offer you?

• A company that is always growing, changing, and innovating. We challenge each other to innovate in our products, in our team, and how we use our own technology. And we give our teams space to be proactive and creative.

• Real career opportunities. We care about growth and development. Yes, vertical career progression is a possibility, but it's not the only one. From lateral moves and joining different teams to mastering specialized skills, we support your growth no matter what your goals are.

• Work colleagues that are as smart, hard-working, and driven as you. We act as one global OutSystems team, taking ownership and working together toward a shared vision.

• Disrupting the status quo is in our DNA. In fact, it’s why our company exists.

• We ask “why” a lot. It helps us connect our inidual work to the bigger picture and sometimes even uncover a better way.

Title: Registered Dietitian - 1099

locations

Remote - USA

job requisition id

JR18706

At Teladoc Health, you are empowered to bring your true self to work while helping millions of people live their healthiest lives.

Here you will be part of a high-performance culture where colleagues embrace challenges, drive transformative solutions, and create opportunities for growth. Together, we’re transforming how better health happens.

Summary of Position

The Staff Registered Dietitian (RD) provides personalized nutrition plans and medical nutrition therapy to  iniduals seeking care through telemedicine Nutrition visits on the Teladoc platform, while creating a professional yet comfortable environment. During the visits, the RD will monitor progress and modify the nutrition plan as required during subsequent visits.  This role will provide virtual services on a 1099 contract basis. As a contracted provider, you’ll work independently, set your own schedule, and use your expertise to help clients thrive—supported by Teladoc’s technology and infrastructure. 

Essential Duties and Responsibilities

Patient-facing support (85%)

• Through virtual services (audio and video as required), analyze patients' health status, goals, and dietary restrictions, while tracking dietary intake and progress, and providing education on how to maintain a balanced diet while delivering superb clinical care.
• Utilize Teladoc-approved resources for member-facing support documents and programs, and adhere to quality standards.
• Refer to other specialists as needed whether on or off the platform.
• Demonstrate and utilize knowledge of other services available to members both internally at Teladoc and externally with the health plan or community.
• Work in a collaborative way with internal and external customers to assure members receive optimal care.
• Comply with all policies, procedures, and protocols that Teladoc and its Quality Assurance Committee may adopt from time to time, including applicable Nutrition service line policies and procedures.
• Strict adherence to confidentiality and HIPAA compliance regulations.

Case documentation (10%)

• Complete thorough and accurate record-keeping within 24 hours of member visit.

Other duties as assigned (5%)

The time spent on each responsibility reflects an estimate and is subject to change dependent on business needs.                                                         

Supervisory Responsibilities

No

Required Qualifications 

• Must be licensed within the US. Currently looking for Dietitians licensed in OH, MN, MS, NM, NV, KY, WV, AK, NH, DE, IA, NE, & VT (not including AZ, CA, CO, MI, NJ & VA)
• Required license or credential needed to perform job: Licensed Dietitian (LD) or Licensed Dietitian Nutritionist (LDN)
• Maintain an active RD or RDN certification thorough the Commission on Dietetic Registration (CDR)
• Maintain all state licensure in respective specialty
• Hold a master’s degree in science or related health specialty
• Minimum 2 years of experience as licensed RD/RDN working independently
• Excellent listening, verbal and written communication skills including documentation utilizing the Assessment, Diagnoses, Intervention and Monitoring/Evaluation (ADIME) process
• Ability to build rapport quickly using skills necessary for a virtual visit platform
• Desire to provide a minimum of 10 hours a week

The above qualifications, knowledge, experience, and/or background are expected but not required for this role.

Physical Requirements

To perform this job successfully, an inidual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified iniduals with disabilities to perform essential job functions.  Teladoc Health will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified inidual in line with company policy.

The compensation for this role pays $30 per completed consult.

#THMG

As part of our hiring process, we verify identity and credentials, conduct interviews (live or video), and screen for fraud or misrepresentation. Applicants who falsify information will be disqualified.

Teladoc Health will not sponsor or transfer employment work visas for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why join Teladoc Health?

• Teladoc Health is transforming how better health happens. 

• Chart your career path with meaningful opportunities that empower you to grow, lead, and make a difference.

• Join a multi-faceted community that celebrates each colleague’s unique perspective and is focused on continually improving, each and every day.  

• Contribute to an innovative culture where fresh ideas are valued as we increase access to care in new ways.   

• Enjoy an inclusive benefits program centered around you and your family, with tailored programs that address your unique needs.

• Explore candidate resources with tips and tricks from Teladoc Health recruiters and learn more

As an Equal Opportunity Employer, we never have and never will discriminate against any job candidate or employee due to age, race, religion, color, ethnicity, national origin, gender, gender identity/expression, sexual orientation, membership in an employee organization, medical condition, family history, genetic information, veteran status, marital status, parental status, or pregnancy). In our innovative and inclusive workplace, we prohibit discrimination and harassment of any kind.

Title: Despatch and Office Administrator (part-time)

Location: North Sydney Australia

Job Description:

At Penguin Random House Australia, we strive to be the best home for our authors and people, the most service-oriented partner for our customers and to put readers at the centre of everything we do.

The role:

Are you a highly organized, proactive inidual with a knack for office administration and facilities management? Penguin Random House, the largest trade book publisher in the world, is seeking a dedicated Despatch and Office Administrator to join our dynamic team in our North Sydney office. If you thrive in a fast-paced environment, are passionate about office support, and value work-life balance, we want to hear from you!

As the successful candidate, you enjoy supporting the teams and have a strong willingness to take direction and learn new skills. You are independent and enjoy working as part of the team; display sound time management and organisational skills combined with a strong focus on mail distribution.

Responsibilities include:

• Efficiently manage incoming and outgoing mail and courier distribution.
• Coordinate the internal distribution of parcels and Advanced Reading Copies (ARCs).
• Ensure photocopiers and coffee machines are regularly refilled and maintained.
• Provide general assistance with events and functions.
• Maintain and order stationery, paper, and toner supply to ensure uninterrupted office operations.
• Identify, investigate, and resolve building maintenance and other site-related issues in a timely and cost-effective manner.
• Handle facilities management and office administration tasks.
• Ensure compliance with Occupational Health & Safety (OH&S) standards.
• Perform reception duties, including greeting visitors and handling phone calls.
• Manage expense reports and related documentation.
• Undertake general duties to support the smooth running of the office.

Qualifications and/or experience:

• Ability to adjust to changing priorities and work environments.
• Excellent communication and interpersonal skills.
• Develop and maintain strong relationships with internal and external stakeholders.
• Maintain high levels of enthusiasm and energy in a busy office environment.
• Strong organizational and planning skills to manage multiple tasks effectively.
• Efficiently plan and organize work to meet deadlines.
• A proactive approach to problem-solving and a keen eye for detail.
• Ability to perform well under pressure and maintain quality.
• Understanding of various business operations and functions.
• Previous experience in office administration or a similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.

About You:

This is an excellent opportunity in a position with genuine interest for customer service and business support with great work-life balance. Due to the nature of the role, it will be completely onsite 5 days a week, 30 hours a week and has a physical component for the role. Working for a global brand, Penguin Random House values teamwork, innovation, and a positive work environment.

All applicants must include a cover letter which outlines your suitability to the role. Please note, due to the large volume of applications only shortlisted candidates will be contacted.

Penguin Random House is the world’s largest trade book publisher, boasting an impressive list of authors from cherished favourites to future classics across many genres and platforms. In Australia and New Zealand, we are proud to work with the most talented writers, thinkers and achievers and publish a erse range of local and international voices. We are the leading publisher distributing books across Australia and New Zealand, focusing on speed and reliability to reach our customers and bring the very best books to readers everywhere. Our 400+ creative and passionate people from various backgrounds and experiences work together to uphold our reputation for excellence and clear commitment to service throughout the entire publishing process, and help us to achieve exceptional results. More information can be found at https://www.penguin.com.au/ and https://www.penguin.co.nz/.

Penguin Random House is committed to providing a workplace and culture that values ersity and inclusion across all levels of the business. We recognise and acknowledge the contribution of people with erse backgrounds, experiences and perspectives. This includes, however is not limited to, differences in gender, age, disability, ethnicity, religion, sexual orientation and family status.

Company: Penguin Random House Australia Pty Ltd | Job ID: 285629

Administration & Co-Pay Assistant

Remote, Alberta, Canada

Remote, British Columbia, Canada

Remote, Manitoba, Canada

Remote, Ontario, Canada

Remote, Saskatchewan, Canada

Category:Business Services

widget:Full time

Job ID:R26839

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

• Liaise with Program managers to ensure copayment KPIs are met.

• Liaise with ISI Accounting to ensure proper payment timeframes and accurate payments.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations. •              Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting.

• In-depth knowledge of the Microsoft Office Suite of applications is essential.

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills.

• Ability to work independently and in a team environment.

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred.

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills.

• Strong analytical and mathematical skills.

• Strong organizational skills; attention to detail.

• Ability to resolve issues quickly and efficiently.

• Ability to represent a positive and professional image.

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook.

• Ability to implement processes resulting in satisfactory audit practices.

• Ability to consistently meet deadlines.

• Excellent problem solving skills; ability to resolve issues effectively and efficiently.

• Strong business and financial acumen.

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Salary Range*

$42,200 - 65,010 CAD

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Title: Contact Center Chat Representative - Remote (Baton Rouge, LA)

Location: Baton Rouge United States

Job Description:

The role of the Remote Online Chat Representative is responsible for serving our members' needs through all channels, including chat, messaging, email, and even by phone. They are a one-stop shop for providing resolution on various topics such as debit cards, disputes, deposits posting, NSF fees, transfers, and so much more. They are responsible for cross-selling Pelican products and services and opening and closing deposit accounts of all types. The ideal candidate must have excellent grammar and writing skills and be comfortable in a sales environment! A Day in the Life of a remote Online Chat representative INCLUDES:

Efficiently and effectively answering member inquiries, solving problems, and assisting with transactions and lending inquiries through digital channels, including email, web and mobile messaging, chat, and text. Providing support to ensure online membership applications are completed and submitted within a timely manner. Effectively discussing member's needs on financial matters through multiple remote technology secured/unsecured access channels. Acting as a subject matter expert for all online products and services including, but not limited to: Online Banking, Bill Pay, Mobile Deposit, External Transfers, Online Account Opening, Mobile Banking, Chat and Text Support. Maintaining a strong working knowledge of Pelican's products and services.

Remote Online Chat representative Skills and qualifications include:

A High School Diploma or equivalent. 1 year of experience in a customer service position. Must meet the requirements for our Telecommuting Program. (More information below!) Excellent oral, written, and telephone communication skills. Strong problem-solving and member service skills. Working knowledge of Microsoft Office products, especially Word, Excel, and PPT.

Other things you may want to know about this position:

Work Schedule

Monday-Friday

8:00 AM - 6:00 PM

Rotational Saturday shift 8:30 AM - 1:30 PM

Travel

Travel is not necessary for this position.

Telecommuting

Telecommuting is possible for this position once training is complete.

Requirements include:

A dedicated workspace Secure and strong internet connection Not being a caretaker for any dependents (adult or child) for the entirety of the scheduled shift An environment free from loud noises or outside distractions

The first 60 days will be on-site for training at our Corporate Campus located at 2675 O'Neal Lane in Baton Rouge.

Why should you join the pelican team? Since 1956, Pelican Credit Union has been providing financial services to iniduals and their families throughout the state of Louisiana. We've since grown into the largest state-chartered credit union in Louisiana now serving over 68,000 members nationwide. Because of our continued growth, Pelican Credit Union is searching for new team members that embrace our Core Values and have a desire to positively contribute to our culture. Our culture is grounded in faith, and we strive to live the golden rule of 'love thy neighbor'. We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment, and we expect the same from each of our employees. We value erse talents and welcome iniduals with unique backgrounds, working styles, and skill sets. We believe that our differences make us a better team by allowing us to make better decisions, be more innovative, and better serve our members and communities. Our full-time employees enjoy amazing benefits including:

Medical, Dental, and Vision Insurance with generous employer premium contributions. Health Savings Account with employer contributions for eligible employees. Employer-Paid Group Life Insurance. Voluntary Dependent Life Insurance. Paid Vacation & Sick Leave. 15 Paid Holidays, including a Cultural Floating Holiday. 401K Plan with a 5% discretionary profit share contribution, plus a dollar-for-dollar match of up to 5%. Paid Time Off to volunteer with approved non-profits and charities.

Title: Executive Administrative Assistant

Location: New York United States

Job Description:

GFT is seeking a Exectutive Administrative Assistant to join our Team! This role follows a remote work model, allowing our team members to report remotely into any one of our GFT offices.

GFT's professionals bring unparalleled expertise to tackle the most challenging geotechnical assignments. We deliver innovative solutions for foundations, earth structures, groundwater resources, dams, underground construction, and building sites. We excel in designing building and transportation infrastructure, addressing landslides, sinkholes, mine subsidence, slope stability, and seepage issues.

What you'll be challenged to do:

The Executive Administrative Assistant provides high-level administrative and organizational support to senior leadership, ensuring efficient operations and seamless communication. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

In this capacity, the successful candidate will be responsible for the following:

• Manage executive calendars, travel & meetings schedules, and coordinate logistics.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with integrity and professionalism.
• Arrange domestic and international travel, including accommodations and itineraries.
• Serve as a liaison between executives and internal/external stakeholders.
• Organize and support high-profile events, conferences, and client engagements.
• Monitor and manage expense reports and budget tracking.
• Perform additional administrative tasks as assigned.

What you will bring to our firm:

• High School diploma
• Minimum 4 years of administrative experience supporting senior executives.

What we prefer you bring:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Ability to work independently and maintain confidentiality.

Compensation:The salary range for this role is $75,000 - $95,000. Salary is dependent upon experience and geographic location. Featured Benefits: • Remote work environment.• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.• Tax-deferred 401(k) savings plan.• Competitive paid-time-off (PTO) accrual.• Tuition reimbursement for continued education.• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations• Incentive compensation for eligible positions.

#LI-JM1

#LI-Remote

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships - that's why we're the employer of choice for 5,000+ of the industry's brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we're building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Location: REMOTECore Business Hours: 8:00 AM - 5:00 PMEmployment Status: Full-Time Salary Range: Salary dependent upon experience and geographic location

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

Healthcare Collections Specialist

Location: Remote United States

Requisition ID:  19299

Job Description:

SCHEDULE: Monday through Friday

GENERAL SUMMARY:

The Healthcare Collections Specialist performs specialized collection work. This task is performed on behalf of clients to help in reducing their outstanding accounts receivables.

Foundation Knowledge, Skills, and/or Abilities Required: To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Essential Duties and Responsibilities:

• Maneuver between several different software systems documenting accurate and up to date information in the account history while maintaining confidentiality of account information
• Maintain a confidential and orderly remote work area.
• Assist with obtaining and updating debtors contact information in client systems
• Answer inbound calls from patients who are requesting assistance with making a payment on their outstanding medical/healthcare accounts. This assistance may include providing suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Place outbound calls to patients who have yet to establish a payment or payment arrangements to resolve their outstanding medical/healthcare bills. Upon contact, provide assistance and suggestions of ways that a patient can find the resources to pay their account(s) or negotiate payment arrangements that are within the payment guidelines specific to the hospital or physician's office.
• Work closely within a virtual team atmosphere to accomplish daily productivity goals primarily regarding the number of calls made/received and the dollars collected each day.
• Work closely within a virtual team atmosphere to accomplish monthly dollars collected goals.
• Work virtually in a highly incented environment; contests and incentives are run weekly to ensure that all Collectors are motivated to work closely with patients and collect available monies.
• Daily commitment and agree to remain up to date with all aspects of the collection laws and company compliance requirements to ensure that all steps are taken while working with patients is in full compliance and within the regulations of the Fair Debt Collection Practices Act (FDCPA).
• Understand and agree to follow federal laws on collection practices

Additional Duties and Responsibilities:

• Adhere to the prescribed policies and procedures as outlined in the Employee Handbook and the Employee Code of Conduct.
• Maintain awareness of and actively participate in the Corporate Compliance Program.
• Assist with other projects as assigned by management

Educational/Vocational/Previous Experience Recommendations:

• High school diploma or equivalent is required
• Collection's experience is preferred
• 6 months customer service experience
• Ability to effectively work and communicate with patients, co-workers, and management both in person and remote virtual chat environments
• Ability to always present oneself in a courteous and professional manner
• Ability to stay on task with little or no management supervision
• Demonstrate initiative and creativity in fulfilling job responsibilities
• Capacity to prioritize multiple tasks using time management and organizational skills.
• Proficient PC knowledge and the ability to type 30-40 wpm.

Working Conditions:

• Remote work from home office, virtual Call Center environment.
• Must be able to sit for extended periods of time.

We are an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state or local law.

Title: School Social Worker

Location: Santa Fe NM US

Type: Contract

Workplace: Fully remote

Job Description:

Future Contract Opportunities: Remote School Social Worker (New Mexico Licensed)

We’re building a pipeline of qualified School Social Workers for future remote, contract opportunities supporting schools across New Mexico. While there may not be an immediate opening, we’re eager to connect with professionals interested in flexible, remote work in education.

Role Overview

As a Contract Remote School Social Worker, you may provide virtual services to students in alignment with school and district needs. This role offers flexibility while maintaining a strong focus on compliance, collaboration, and student support.

Requirements

Required Qualifications

• Active New Mexico Social Worker license
• Valid New Mexico Department of Education (PED) School Social Worker credentials
• Experience in school-based or educational settings
• Knowledge of special education processes and documentation
• Comfortable delivering services via telehealth/virtual platforms
• Reliable internet connection and private workspace

Preferred Qualifications

• Experience providing virtual or teletherapy services
• Bilingual (English/Spanish) strongly preferred
• Familiarity with IEP teams and multidisciplinary collaboration

Benefits

Contract Details

• 1099 contract position
• Fully remote
• Flexible scheduling based on school needs
• Caseload and hours vary by assignment

Interested in Future Opportunities?

If you’d like to be considered for upcoming contract roles, please apply and submit your resume and credentials. We’ll reach out as needs arise!

Title: Virtual Account Manager - Ingredients

Locations: , AZ, CO, OR, UT, NM, NV, MT.

Workplace: Inside Sales Account Manager I

Department: Sales

Remote

Job Description:

A Place Where People Matter. 

Start your career journey with Univar Solutions!  Here you can make an impact on the world around you and accelerate your career in areas that energize and excite you.

The Virtual Sales Account Manager will build business partnerships and grow ingredient portfolio spend within existing Univar Solutions customers while working 100% remote (see states included below).

This position will require effective virtual territory management and business planning capabilities to execute our strategies to maximize sales performance within the assigned geography. While all sales calls are done over the phone, WebEx, or video chat, this is an account executive level sales role and requires a driven self-starter attitude and the ability to work autonomously.  

What you´ll do:

• Improve and expand Univar Solutions position within assigned accounts using a consultative and in-depth selling within the account
• Establish and develop customer relationships by evaluating needs and opportunities within customer accounts.
• Provide customer technical support and consultant services to increase our overall value to the customer
• Maintain and expand knowledge of products, services, competitive activities, and other general information of interest to customers.  
• Responsible for setting pricing and service levels, as well as maintaining and coordinating customer quotations.
• Provide vital information to allow local teams including Purchasing, and Operations to insure accurate inventory levels and overall customer satisfaction.
• Use accepted Univar Solutions Account Management processes and conduct calls via telephone, WebEx, MS Teams to achieve a financial target. 
• Develop and implement business plans to achieve financial goals and objectives. 
• Document all account activity in the CRM system (Salesforce.com).

What you´ll need:

• High School Diploma or GED required
• 2+ years of sales experience preferably in B2B 
• Food chemical ingredient experience is a plus but not mandatory
• Experience negotiating and closing large, sophisticated opportunities
• Strong interpersonal skills (written, verbal, listening, presentation)
• Hunter and self-driven mentality

Where you´ll work:

• Home-based opportunity for candidates on the West Coast: AZ, CO, OR, UT, NM, NV, MT.

Pay & Benefits:

The salary range for this role is USD 61,800 - 77250. The specific salary offered to a candidate may be motivated by a variety of factors including the candidate’s proven experience, education, training, certifications, qualifications, and work location. In addition, this position is eligible for incentive pay.  Available employee benefits include health, vision, and dental.  We also provide 401k matching for retirement and paid time off.

Total compensation for this role will include quarterly bonus payouts and uncapped annual bonus potential.

Univar Solutions is a leading, global distributor of chemicals and ingredients essential to the safety, health, and wellbeing of our daily lives from life-saving medicines and vitamins to hand sanitizers and industrial materials used for cleaning, construction, and more.  Our global team of more than 9,500 employees support our vision to redefine distribution and be the most valued chemical and ingredient distributor on the planet!

We offer a Total Rewards package that includes market aligned pay and incentives as well as a erse benefits offering to support our employees’ physical, emotional, and financial wellbeing.

Univar Solutions supports sustainable solutions for the world around us so that we can do our part to help keep our communities healthy, fed, clean, and safe! 

We are committed to a erse workforce and a culture of inclusion.  Together, we are building a culture that acknowledges the unique experiences, perspectives and expertise of iniduals and provides the development and growth opportunities to empower us to redefine our industry.

Univar Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

Univar Solutions does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms (collectively Recruiting Firms). Recruiting Firms must enter into a Master Services Agreement (MSA) with Univar Solutions prior to submitting any information relating to a potential candidate. All searches must be initiated by Univar Solutions' Talent Acquisition team and candidates must be submitted via Applicant Tracking System (ATS) by approved vendors who have been expressly requested to make a submission for a specific job opening. No placement fees will be paid to any firm unless the aforementioned conditions have been met. Contacting our hiring managers directly is prohibited.

Office Clerk

Indianapolis, IN

Full Time

Certificate Holder Services

Mid Level

JOB SUMMARY

Internally, we refer to the Office Clerk as a Support Specialist.  The Support Specialist is a professional inidual responsible for providing excellent service and support to insurance producers and customers. This inidual will contribute to the achievement of the corporate goals relating to growth, profit, renewal retention, and provide superior service to our customers. Duties include but are not limited to providing superior customer service to our customers by processing email inquiries related to policy administration.  The inquiries include member enrollments, change requests, cancellations and sending electronic fulfillment kits according to established quality and turn-around-time expectations. This position will interface with the sales department, account services team, and producers regularly to communicate status and/or completion of tasks.

JOB DETAILS

• Location:  Indianapolis, IN
• Hybrid Schedule
• Mon-Fri 1st shift hours

PERKS

• Comprehensive Benefits package including Medical/RX/Dental/Vision Insurance
• 401k Plan with company match
• Paid Time Off and Company Paid Holidays
• On-Site Fitness Center
• Free Downtown Employee Parking
• Casual Dress Environment
• Tuition Reimbursement Plan

DUTIES AND RESPONSIBILITIES

• Support customer and producer engagement by responding to inquiries, provide timely and effective solutions.
• Process Group and Inidual coverage including new enrollments, renewals, policy reinstatement and changes.
• Process cancellations and terminations for group products, and refund premium, if applicable.
• Review error reports to make immediate corrections in the system and analyze the root cause with the support of IT to avoid future errors.
• Issue certificate of coverage/Prior Coverage/1094-95/Student certification letters upon request.
• Ensures the accuracy and completeness of insurance policies and applications – identifying missing information and alerting the appropriate parties.
• Read insurance policy documentation to understand coverage level, identify duplicate coverage, etc.
• Providing electronic fulfillment kits that contain designated insurance documents upon request.
• Work with the Premium Accounting team on transactions that impact premium, which may include creating an invoice and receipts, calculating premiums and inputting corrections in the system.
• Assist with questions around enrollments, renewals and plan information via phone or email.
• Provide support for the Mail Operations team.
• Maintain confidentiality and adhere to HIPAA regulations
• Other duties and projects as needed

QUALIFICATIONS

• High School Diploma or GED
• 1-2 years of experience in a data entry or related role
• Ability to read and understand multiple insurance program rules and procedures and act on the rules appropriately
• Attention to detail, with the ability to quickly learn new processes, procedures and systems
• Data entry skills with ability to enter data quickly and accurately
• Demonstrated proficiency with Microsoft Office (e.g. Excel, Word, and Outlook)
• Excellent interpersonal, verbal and written communication skills

PREFERRED SKILLS

• Previous work experience in healthcare or insurance operations
• Investigative nature who likes problem solving
• High attention to detail
• Self-motivated inidual with proven ability to maintain positive attitude while working in a fast-paced environment and can work with minimal supervision
• Ability to manage your time appropriately with impending priorities/escalations

Client Support Coordinator I (Tue-Sat EST)

Virtual (Remote)

About the Company:

Octave is a modern behavioral health practice creating a new standard for care delivery that’s both high-quality and accessible. With in-person and virtual clinics in multiple states, the company offers evidence-based inidual, couples, and family therapy, while pioneering relationships with payers to make care more affordable through insurance. By raising the bar on how care is delivered and how providers are supported, we are building a sustainable system that values equity, affordability, and effectiveness.

About the Role:

The Client Support Coordinator is a crucial member of our Operations Support Team, advocating for clients to ensure they receive the support they need. This role interacts with clients daily managing correspondence, answering questions, and educating others about our services. This position also assists with preparing new clients for care, ensuring they are informed and set up for success. In essence, this person is the connection point between clients and the Octave system, all while demonstrating care, compassion, and competence.

Responsibilities Include:

• Manage and respond to client communications across various platforms, such as over the phone, via email and chat in a timely, warm and efficient manner utilizing approved templates and/or workflows. Escalating any potential issues as needed.
• Be a go-to resource for client education about Octave services. 
• Assist with onboarding new clients for Octave services, including the completion of paperwork and collection of billing information. 
• Collaborate with colleagues to explore innovative ways to streamline processes and meet service standard goals. 
• Embody Octave’s mission to deliver extraordinary care in every interaction with clients and colleagues.
• Accurately document client interactions in systems and escalate issues as needed.
• Learn and follow protocols for client intake, scheduling, and general support.
• Support team projects and administrative tasks as assigned.

Preferred Qualifications:

• Minimum 1 year experience in a high touch customer service role.
• Minimum 2 years experience in an administrative role.
• Product management skills are a plus.
• Strong attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Track record of identifying and implementing process improvements.
• High comfort level multitasking between software systems. 
• Open to performing tasks outside of your defined role with an eagerness to learn and grow.
• Ability to handle sticky or sensitive situations with discretion and care.

Octave's Company Values:

The below values drive our day-to-day operations.

• We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves.
• People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, we craft big solutions, and we challenge ourselves and others to make it happen.
• No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better.
• Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger.
• Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow.
• Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them.
• There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the inidual level.

Physical Requirements:

• Available to work Tuesday to Saturday 9am to 530pm or 6pm EST.
• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet. 
• Must be able to observe and communicate information on company provided laptop. 
• Move up to 10 pounds on occasion. 
• Must be eligible to work in the United States without sponsorship now or in the future.

Compensation:

Octave is committed to pay equity. To maintain our commitment to pay equity, Octave will follow Pay Transparency regulations on all open job postings. Current Pay Transparency laws require companies to include a position's salary or hourly wage range (not including bonuses or equity-based compensation) in any internal or external job posting. This requirement extends to job postings published by a third party at an employer's request.

Octave will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Octave’s legal duty to furnish information.

Starting pay for qualified applicants will depend on a combination of job-related factors, which may include education, training, experience, location, business needs, or market demands. The expected salary range for this role is set forth below and this range may be modified in the future. 

The salary range for Geo 1 (all states, excluding those in Geo 2 or Geo 3, and D.C.) is $25.00 - $26.49 per hour.

The salary range for Geo 2 (CO, HI, MD, RI) is $27.50 - $29.13 per hour.

The salary range for Geo 3 (AK, CA, CT, MA, NJ, NY, WA) is $28.75 - $30.48 per hour.

Additionally, this position is eligible for the following benefits: company sponsored life insurance, disability and AD&D plans. Voluntary benefits such as 401k retirement, medical, dental, vision, FSA, HSA, dependent care and commuter/parking options are also available. Octave offers generous Paid Time Off as well as paid parental leave benefits. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application Instructions:

Please complete the following application. Please note that the U.S. Equal Opportunity Employment Information questions below are used for the purposes of EEOC reporting and are optional to complete. Octave is unable to change these questions and we acknowledge that many of the U.S. Equal Opportunity Employment Information questions are not inclusive or affirming of all aspects of cultural identity. Octave is committed to an inclusive workplace environment, and this information will not inform how we approach hiring or employment.

Client Support Coordinator I (Sun-Thur PST)

Virtual (Remote)

About the Company:

Octave is a modern behavioral health practice creating a new standard for care delivery that’s both high-quality and accessible. With in-person and virtual clinics in multiple states, the company offers evidence-based inidual, couples, and family therapy, while pioneering relationships with payers to make care more affordable through insurance. By raising the bar on how care is delivered and how providers are supported, we are building a sustainable system that values equity, affordability, and effectiveness.

About the Role:

The Client Support Coordinator is a crucial member of our Operations Support Team, advocating for clients to ensure they receive the support they need. This role interacts with clients daily managing correspondence, answering questions, and educating others about our services. This position also assists with preparing new clients for care, ensuring they are informed and set up for success. In essence, this person is the connection point between clients and the Octave system, all while demonstrating care, compassion, and competence.

Responsibilities Include:

• Manage and respond to client communications across various platforms, such as over the phone, via email and chat in a timely, warm and efficient manner utilizing approved templates and/or workflows. Escalating any potential issues as needed.
• Be a go-to resource for client education about Octave services. 
• Assist with onboarding new clients for Octave services, including the completion of paperwork and collection of billing information. 
• Collaborate with colleagues to explore innovative ways to streamline processes and meet service standard goals. 
• Embody Octave’s mission to deliver extraordinary care in every interaction with clients and colleagues.
• Accurately document client interactions in systems and escalate issues as needed.
• Learn and follow protocols for client intake, scheduling, and general support.
• Support team projects and administrative tasks as assigned.

Preferred Qualifications:

• Minimum 1 year experience in a high touch customer service role.
• Minimum 2 years experience in an administrative role.
• Product management skills are a plus.
• Strong attention to detail in a fast-paced environment.
• Excellent written and verbal communication skills.
• Track record of identifying and implementing process improvements.
• High comfort level multitasking between software systems. 
• Open to performing tasks outside of your defined role with an eagerness to learn and grow.
• Ability to handle sticky or sensitive situations with discretion and care.

Octave's Company Values:

The below values drive our day-to-day operations.

• We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves.
• People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, we craft big solutions, and we challenge ourselves and others to make it happen.
• No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better.
• Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger.
• Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow.
• Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them.
• There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the inidual level.

Physical Requirements:

• Available to work Sunday to Thursday 9am to 530pm or 6pm PST.
• Prolonged periods sitting at a desk and working on a computer. 
• Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet. 
• Must be able to observe and communicate information on company provided laptop. 
• Move up to 10 pounds on occasion. 
• Must be eligible to work in the United States without sponsorship now or in the future.

Compensation:

Octave is committed to pay equity. To maintain our commitment to pay equity, Octave will follow Pay Transparency regulations on all open job postings. Current Pay Transparency laws require companies to include a position's salary or hourly wage range (not including bonuses or equity-based compensation) in any internal or external job posting. This requirement extends to job postings published by a third party at an employer's request.

Octave will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Octave’s legal duty to furnish information.

Starting pay for qualified applicants will depend on a combination of job-related factors, which may include education, training, experience, location, business needs, or market demands. The expected salary range for this role is set forth below and this range may be modified in the future. 

The salary range for Geo 1 (all states, excluding those in Geo 2 or Geo 3, and D.C.) is $25.00 - $26.49 per hour.

The salary range for Geo's 2 & 3 (AK, CA, CO, CT, HI, MA, MD, NJ, NY, RI, WA) is $27.50 - $28.85 per hour.

Additionally, this position is eligible for the following benefits: company sponsored life insurance, disability and AD&D plans. Voluntary benefits such as 401k retirement, medical, dental, vision, FSA, HSA, dependent care and commuter/parking options are also available. Octave offers generous Paid Time Off as well as paid parental leave benefits. 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Application Instructions:

Please complete the following application. Please note that the U.S. Equal Opportunity Employment Information questions below are used for the purposes of EEOC reporting and are optional to complete. Octave is unable to change these questions and we acknowledge that many of the U.S. Equal Opportunity Employment Information questions are not inclusive or affirming of all aspects of cultural identity. Octave is committed to an inclusive workplace environment, and this information will not inform how we approach hiring or employment.

Executive Assistant II

Req #2707

Virtual•United States

Expires Monday, February 16, 2026 at 11:59 PM

DeVry University strives to close our society’s opportunity gap and address emerging talent needs by preparing learners to thrive in careers shaped by continuous technological change. Through innovative programs, relevant partnerships, and exceptional care, we empower students to meaningfully improve their lives, communities, and workplaces.

Our colleague experience is an area of obsessive focus. At DeVry University, we care about you. Because, only through you can we deliver our unique Care Formula to our learners and partners.

Opportunity

The Executive Assistant II provides advanced administrative and operational support to two C-suite leaders. This role is a key partner in ensuring effective executive operations, communication flow, and strategic calendar prioritization. The Executive Assistant II must navigate a complex matrix environment, manage competing priorities from multiple departments, and ensure seamless executive operations through proactive planning, sound judgment, and communication excellence. The position requires discretion, independent judgment, and the ability to anticipate needs in a fast-paced environment while coordinating across internal and external stakeholders.

Responsibilities

• Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness.
• Tracks executive commitments, ensuring progress, follow-ups, and cross-department coordination are completed.
• Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications.
• Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations.
• Provide complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities.
• Coordinate high-level meetings, board sessions, leadership offsites, and cross-functional engagements; ensure agendas, materials, and technology are prepared in advance.
• Arrange travel logistics, executive transportation, and meeting coordination.
• Prepare, review, and process expense reports while maintaining accurate budgeting and administrative records.
• Draft, edit, and format executive-level correspondence, confidential communications, presentations, and reports.
• Serve as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication.
• Manage confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion.
• Monitor follow-up items, deadlines, and action steps from meetings; track and support progress on priorities.
• Assist with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables.

Qualifications

• Associate’s degree required, bachelors preferred.
• 5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior _office_rs; prior experience supporting multiple executives simultaneously is preferred.
• Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management.
• Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions.
• Proven ability to manage complex calendars, competing priorities, and confidential matters independently.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive).
• Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
• Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism.

*This job will be posted for 60 days from the posting date.

DeVry University offers benefit options for full-time colleagues, including:

• 401(k) and Roth Plan w/match
• Paid Tuition Program
• Remote and Flex Work Options
• Medical, Dental and Vision Coverage
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• Family and Domestic Partner Coverage
• Adoption Assistance 
• Wellness Programs
• Volunteer Time Off
• Technology Stipend
• Career Development Programs
• Mental Health Care Programs
• Tax Savings Account (FSA and HSA)
• Short-Term/Long-Term Disability Coverage
• Life, Accident, AD&D, Critical Illness Insurance
• Auto/_Home_owners, Pet and Legal Insurance
• Exclusive Discount Programs
• Family Care Services
• 2nd.MD, a virtual expert medical consultation service
• Health Advocacy Service

Benefits vary based on employment status. Part-time/Visiting Professors positions may not be eligible for all benefits.

We believe that a vibrant and collaborative workplace is essential to our educational mission and the success of our community. We are committed to a workplace environment where all colleagues feel valued, respected, and supported. 

Job Details

Job Family

HR/UR

Job Function

HR/UR

Pay Type

Hourly

Employment Indicator

Full-Time

Education Level

Associate Degree

Hiring Min Rate

33.65 USD

Hiring Max Rate

38.50 USD

Scan this QR code and apply!

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Executive Assistant to President, Research and Development (R&D)

Fully Remote

Full-time

Location:  Remote Work, US Only 

Why Sabin: 

Our mission is to make vaccines more accessible, enable innovation and expand immunization across the globe. We seek a future free from vaccine-preventable diseases. We are an innovative, collaborative, and engaged team that values accountability, teamwork, partnership and driving impact. We are vaccine champions improving lives through immunization. Sabin staff, management and the Board of Trustees are committed to ensuring that fairness, integrity, and opportunity remain at the core of how we operate. 

Position Summary:  

The Executive Assistant provides high-level administrative support to the President, R&D and senior R&D team members, ensuring smooth day-to-day operations and enabling strategic focus on innovation and organizational goals. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities in a fast-paced environment.  

The Executive Assistant is responsible for effectively and efficiently managing/maintaining the calendar, engagements and appointments of the President including coordination of their travel arrangements.  The Executive Assistant will prepare correspondence that may be confidential and sensitive, and fostering seamless communication with Sabin’s R&D leadership team and staff, as well as with the senior and executive management teams and staff, the R&D Committee of the Sabin Board of Trustees and other external stakeholders, as needed.  

The ideal candidate must have experience supporting executive(s) in a R&D or biotech environment, strong judgement, time management and prioritization skills as well as excellent written and oral communication skills, a courteous and mature disposition, and the deftness to manage several competing daily tasks.  

Key Responsibilities:  

Administrative Support 

• Manage/streamline communications between the President, the R&D leadership team and R&D staff. 
• Work with R&D leadership team, operations staff and executive- and senior-level management and others to coordinate and track high priority R&D initiatives, communications and events. 
• Maintain itinerary and scheduling for President and other R&D leaders to include resolution of schedule conflicts, prioritization of engagements and coordination of meeting logistics (e.g., location, audio/video, meals, etc.). 
• Coordinate complex travel arrangements including visa for travel to foreign countries and ensure all preparation materials including briefs, talking points and itinerary of engagements are provided prior to travel. 
• Liaise with staff responsible for providing timely talking points, speeches and briefing memos, and background materials. 
• Review/edit/format draft communications prepared by President (e.g., memos, letters, presentations, etc.) to produce a polished final product. 
• Assist with preparation and payment of invoices and business travel expense reports for President and senior R&D leaders. 
• Effectively maintain meeting, correspondence and business files for President 
• Triage and follow up on incoming issues, communications and concerns addressed to the President, including those of sensitive or confidential nature, and determine the appropriate course of action, referral, or response. 
• Identify opportunities to streamline administrative processes. 
• Other duties as assigned.

Partnership with R&D Leadership and R&D Teams 

• Coordinate R&D staff meetings and retreats (virtual and in-person) to include booking time/space for meetings and retreats; agenda, content, resource and supply management; minutes from meetings; and summaries of next steps / action items. 
• Coordinate logistics for weekly and ad hoc R&D Leadership Team meetings and retreats, one-on-one meetings with Vice Presidents and other important meetings sponsored by the President. 
• Collect team meeting briefs from stakeholders, read and edit them for clarity of content as needed; follow up with team if further information or clarity is needed. 
• Assist in tracking key R&D initiatives, deadlines, and deliverables. 
• Support budget tracking and expense reporting for the R&D organization.

Board Relations 

• Serve as administrative liaison to the R&D Committee of the Sabin Board of Trustees to include coordinating meeting dates and logistics; ability to troubleshoot during virtual meetings. 
• Under the direction of the President, support the planning, coordinating and execution of the R&D Committee of the Sabin Board of Trustees meetings. 
• Maintain open lines of communication with Trustees and/or their respective assistants including distribution of materials via BoardEffect or similar platform and assist with Trustee travel and expense reports, if needed.

Requirements

• 7+ years of relevant experience including executive assistance, program or office administration; previous experience supporting C-level executive, preferred. 
• Strong administrative skills; experience in supporting R&D or biotech executive(s). 
• Professional experience with complex international travel, meeting arrangements and correspondence required. 
• Proven success, proofreading and editing complex documents. 
• Strong attention to detail, ability to manage complex tasks; highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines. 
• Excellent communications skills (active listening, writing, speaking). 
• Ability to maintain confidentiality and act with discretion when necessary. 
• Ability to process information quickly. 
• Ability to work across the organization, building strong relationships with colleagues. 
• Experience with BoardEffect or similar board management platform preferred. 
• Experience working in grant-funded environment preferred. 
• Superior service orientation; must demonstrate interest in furthering Sabin’s mission.

Other:  

• Subject to a criminal background investigation 
• Request for three professional references  
• Verification of education/degrees

Sabin’s philosophy is to ensure fair, unbiased, equitable, competitive compensation and benefits. Using benchmarking and salary survey data, the starting annual salary for this position ranges from $80,000 - $102,000. The exact compensation may vary based on skills, experience, training, certifications/degree. As a grant-funded organization, Sabin actively seeks funding for existing and new programs. 

Sabin offers a competitive benefits package that includes Medical, Dental, Vision and Flexible Spending Accounts. Employer paid, Life and Disability insurance along with 11 paid holidays with a winter break between Christmas and New Years. Employer match on 401(k). 

Sabin is an Equal Opportunity Employer. All applicants will be considered for employment without attention to their race, color, religion, national origin, ancestry, age, disability or genetic information, sex (including gender identity, pregnancy or sexual orientation), marital status, veteran status, or any other characteristic protected by applicable federal, state or local laws. 

Salary Description

$80,000 - $102,000

Administrative Assistant, Remote

•  46372

•  1 Boston Medical Center Place, Boston, Massachusetts

•  Part time

POSITION SUMMARY:

Provides complex administrative support in preparation and completion of all administrative duties and department projects. Responsible for various aspects of office operations including preparation of spreadsheets, charts, correspondence, scheduling meetings, managing calendars, maintaining office inventory, ordering supplies, taking minutes of meetings, sorting and distributing mail, responding to inquiries, triaging and routing calls, maintaining and updating contract database, assisting with new hire processing and other personnel related items.

Department: Denials Appeals

Schedule: 24 Hours (Days)

JOB REQUIREMENTS:

EDUCATION:

• Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience. Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience.

KNOWLEDGE AND SKILLS:

• Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.

• Ability to work independently and exercise independent judgment

• Excellent organizational skills, including strong attention to detail and the ability to manage time effectively.

• Effective interpersonal skills to interact appropriately with all levels of staff and external contacts.

• Strong problem solving skills.

• Proven ability to maintain strict confidentiality of all personal/health sensitive information.

Compensation Range:

$19.95- $27.88

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, _Flex_ible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask iniduals to purchase equipment for or prior to employment.

Title: Front Desk Receptionist - Part Time - Bilingual Spanish

Location: Dalton United States

Job type: Part-time

Job Description:

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow, with 1000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

Job Description

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings.

Qualifications

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required

Education:  High School Diploma or equivalent.

Additional Information

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program

Focus on professional growth and long-term career fulfillment: 

• Training programs available 
• Access to educational courses
• Emphasis on internal promotions and career advancement.

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

Title: Administrative Officer - General Medicine

Location: Berwick Australia

Job Description:

Job Requisition ID:  6154

Legal Entity:  Monash Healt

Employment Type:  Part Time onsite 

Monash Health is a great place to work

Monash Health is Victoria’s largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage. 

To see first-hand what our colleagues think about working here, take a look at the following short videos: monashhealth.org/careers.

About the Role      

This dynamic healthcare administration role is based in the General Medicine and General Surgery Ward (Ward C) at Casey Hospital. As a key member of the team, our administration staff are the first point of contact for patients, playing a vital role in creating a welcoming and supportive environment. 

We’re looking for a proactive and experienced healthcare administrator who thrives in a fast-paced setting and is confident working independently. You bring strong prioritisation skills and consistently demonstrate the values of integrity, compassion, accountability, respect, and excellence in a hospital environment. 

This is a permanent part-time position with ongoing availability. Shifts are offered on the following days: 

Week 1

Day                 Shift Time  

Tuesday          15:30 – 20:30  

Wednesday     07:00 – 15:30  

Thursday         15:30 – 20:30  

Friday              15:30 – 20:30  

Sunday            08:00 – 14:30  

Week 2

Day                 Shift Time  

Tuesday          15:30 – 20:30 

Wednesday     07:00 – 15:30 

Thursday         15:30 – 20:30 

Friday              15:30 – 20:30 

Saturday          08:00 – 16:30 

About You       

Working in a hospital environment doesn’t faze you and you are able to maintain and demonstrate integrity, compassion, accountability, respect and excellence utilising your skills: 

• Friendly and helpful customer service and communication skills       

• Proven organisational skills and can work autonomously       

• Demonstrable ability to manage a range of administration responsibilities across a number of areas       

• A quality focus whilst ensuring work is completed within the required time frames       

• A flexible approach to staggered start and finish times

Benefits of working at Monash health:        

• On-site car parking       

• Access to salary packaging

For a confidential discussion and to explore the opportunity further, please call Reena Lalson, Nurse Manager - Ward C, Casey Hospital on 0458 576 254.

Position Description can be found here

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and ersity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the ‘Application Guide’

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Title: Program Coordinator II

Location: New Brunswick United States

Hybrid

Job Description:

Recruitment/Posting Title Program Coordinator II Job Category URA-AFT Administrative Department Animal Science Overview

The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.

In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the Department of Animal Sciences within the School of Environmental and Biological Sciences. Animal Sciences is the largest undergraduate program (>450 majors) in the School of Environmental and Biological Sciences. Expert-level communication skills will support and strengthen the Department's current functions and allow for growth in new areas. Work is consistent with an understanding of the mission, vision, role, and goals of the Department of Animal Sciences and Rutgers School of Environmental and Biological Sciences.

Among the key duties of the position are the following:

• Provides assistance to the Senior Program Coordinator (SPC) in managing the Animal Science Undergraduate Program and the Graduate Program in Endocrinology and Animal Biosciences in conjunction with the Undergraduate Program Director (UPD) and Graduate Program Director (GPD).
• Handles front desk activities, general academic advising, special projects, and smooth running of undergraduate and graduate programs.
• Prepares program reports, updates the website, and handles event planning.
• Builds security and management support by scheduling and managing building key and swipe card access for Bartlett Hall, submitting work orders to Institutional Planning/Facilities Offices, maintaining office supplies, and overseeing package deliveries and mail.
• Provides backup support to Department Administrator by assisting with creating reports, informational materials, exam preparation, scantron grading, and other duties needed to facilitate departmental goals.
• Supports departmental grant programs by preparing program reports and compiling informational materials, and participates in event planning for a related annual scientific conference.

FLSA Nonexempt Grade 03 Salary Details Minimum Salary 52602.480 Mid Range Salary 64788.980 Maximum Salary 76975.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent,

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field or a combination of education and/or relevant experience in an administrative position in an academic department of an institution of higher education.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Demonstrates knowledge and understanding of program coordination, organization, report analysis, writing, and outreach.
• Good communication skills and computer literacy.
• Attention to detail.

Preferred Qualifications

• Excellent problem-solving and critical thinking skills,.
• Ability to work with a erse audience.
• Capable of multitasking.
• Writing and editing skills.
• Willingness to learn Rutgers University systems.

Equipment Utilized

• Rutgers University Systems, Microsoft Office: Word, Excel, PowerPoint, Adobe Photoshop, Acrobat, Indesign/Pagemaker.

Physical Demands and Work Environment

• Office setting.

Special Conditions

Posting Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Iniduals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the inidual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply.

Title: Project Manager, Wind / Senior Project Manager, Wind

Location: New York City -NY 

Job Description:

Work Type: Hybrid, Full Time

Job ID: PROJE005428

TerraForm Power ("TERP"), a platform company of Brookfield Renewable, attracts high-performing iniduals who are driven to make an impact in a fast-paced and collaborative environment. We offer unparalleled opportunity to lead and manage one of the largest renewable energy businesses with decades of history, while contributing to the global need for sustainable energy.

We offer tremendous growth opportunity for iniduals with an entrepreneurial mindset. The company is committed to employee development, encouraging curiosity, ownership, and continuous learning. You'll be empowered to take initiative, contribute ideas, and grow your career within a supportive and ambitious organization.

Job Summary

Reporting to the Manager, Projects and Optimization the Project Manager coordinates, inspects and controls the work of engineering consultants, OEMs, and construction contractors contracted to perform projects at our existing Wind facilities in the US. Although experience in Wind is the preferred expertise sought in this posting, project management of other renewable technologies is possible. Travel (25% - 50%) will be required to effectively manage assigned projects.

Responsibilities

• Ensure contractors, sub-contractors and their employees are complying with Terraform's Health, Safety, and Environmental policies and requirements of the contract;
• Work with interdepartmental multi-disciplinary teams to achieve expected result;
• Prepare tendering documents, evaluate bid packages to ensure design adequacy and constructability;
• Negotiate supply and EPC agreements with the procurement and legal teams.
• Directly and indirectly, monitor construction activities to ensure design, specifications, and contracts are followed and that work is done according to scope, schedule and within budget;
• Participate in the development of project budgets and partner with cross-functional teams to build robust business cases that support strategic decision-making;
• Provide general direction for internal and external Construction Service professionals.
• Conduct general fieldwork, monitoring, coordination with other project teams, and local operations.
• Attend/conduct pre-bid and preconstruction meetings, documenting minutes;
• Prepare job planning documentation working closely with project stakeholders;
• Ensure inspection of all work in place to ensure that work performed is in accordance with the contract drawings, specifications, regulatory requirements and applicable codes;
• Prepare and submit construction reports, reporting on health & safety, environmental, and construction progress (scope, schedule, cost);
• Recommend corrective courses of action to management as issues arise;
• Implement changes in the work plan to improve efficiency in work practices.
• Assess the quality of the safety & environmental discussions and job plans;
• Conduct Safe Work Observations on medium and high risk work;
• Attend Contractor's Health, Safety and Environmental meetings;
• Track costs and provide monthly forecast per the contract including change orders;
• Conduct contractor post-work evaluations in the areas of health and safety, environmental, technical, project management and financial performance.
• Manage and/or participate in technical due diligence efforts;
• Support growth of the organization by supporting development and Merger & Acquisition activities as appropriate.
• Other duties as assigned;

Requirements

• Core knowledge of construction techniques, construction/project management, and contract negotiation and administration;
• Adequate knowledge to inspect in-progress construction work to ensuring compliance with the contract documents, specifications, permits, and drawings;
• Strong time management skills with the ability to organize, plan, prioritize and manage multiple tasks and projects;
• Good oral, written and interpersonal skills with the ability to interface and coordinate work on a daily basis with other disciplines and external organizations;
• Good negotiation skills with clients, contractors, and vendors; vendor management experience in Wind;
• Strong project management and organizational skills. Ability to work independently and with minimal daily supervision;
• A practical, adaptable, innovative, collaborative, and solution-focused approach to issues.

Qualifications

• Bachelor of Science Degree in Engineering or equivalent experience preferred;
• Minimum of three (3) years of engineering/project management experience;
• Project Management Professional or similar Project Management certification is preferred;
• Experience/exposure in construction/operations of Wind is required; Solar, BESS, or power generation field is a plus;
• Field experience related to the hazards associated with the work;
• Experience in occupational health & safety and environmental regulations;
• Strong computer skills and proficiency with Microsoft Office products

Compensation: $115,000- $130,000 USD, bonus eligible

Title: Branch Coordinator

Location: Lexington United States

Job type: Hybrid

Job Description:

At Accendra Health, we understand that healthcare is complex, and we're here to make it easier. We help deliver care beyond traditional settings, making essential products and services more accessible through every stage of life. As part of the care team, our teammates play a critical role in delivering personalized, long-term care for the patients we serve.

With deep expertise promoting health outside the hospital and a presence in communities nationwide through our Apria and Byram Healthcare brands, Accendra Health does more than just deliver the essentials.

If you're interested in meaningful work with impact, explore our career opportunities ─- from remote-friendly to hybrid and in-person roles ─- and join us in our purpose of

Teammate Benefits

As an Accendra Health employee, you have choices to fit your life. Our comprehensive benefits program is designed to meet you where you are - through all of life's stages. We've got you and your family covered with benefits that support your health, finances, and overall wellness.

Our benefits program includes:

• Medical, dental, and vision care coverage

• Paid time off plan

• 401(k) Plan

• Flexible Spending Accounts

• Basic life insurance

• Short-and long-term disability coverage

• Accident insurance

• Teammate Assistance Program

• Paid parental leave

• Domestic partner benefits

• Mental, physical, and financial well-being programs

The anticipated salary range for this position is $17.00- $21.00 hourly. The actual compensation offered may vary based on job related factors such as experience, skills, education and location.

JOB SUMMARY

Our Branch Coordinators positively impact the lives of patients and their caregivers, by phone and in person, delivering excellent customer service during each interaction. Working collaboratively with patients, providers and other team members, Branch Coordinators ensure orders are received and processed timely, efficiently, and accurately. Branch Coordinators play an important role in ensuring Apria is paid for the services we provide by obtaining all necessary documentation required to bill health insurance plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Act as first point of contact to patients arriving in person.
• Answer inbound calls from customers on a multi-line phone system; provide information to new and existing patients, troubleshoot common issues, work with the branch team and other departments to find appropriate resolutions and escalate queries or concerns when necessary.
• Perform processing duties for the branch; including, but not limited to, creating, and working with new orders, reviewing multiple systems simultaneously to assist customers, confirming delivery appointments, verifying insurance, obtaining authorization of equipment based on payor guidelines, monitoring incoming faxes, and performing data entry.
• Work with sales team, referrals and/or patients to gather documentation/information needed to meet insurance guidelines. Requests health plan authorizations/information as required; either electronically or verbally.
• Review of new and recurring patient accounts, obtain all necessary documentation from the referral source to bill the inidual health insurance plans, allowing our patients to maximize their available health plan benefits and to receive the much-needed care as soon as possible.
• Collect credit card payments and billing information, reconcile daily receivables, and submit to the lock box.
• Perform outbound customer satisfaction calls to patients and referrals.
• May conduct downloads of recording devices such as apnea monitors, oximeters, CPAP devices and other respiratory equipment.
• May perform functional tests on certain respiratory equipment.
• Performs other duties as required.

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• High School Diploma or equivalent
• At least one-year related work experience

Certificates, Licenses, Registrations or Professional Designations

• None

SKILLS, KNOWLEDGE AND ABILITIES

• Organizing
• Problem Solving/Analysis
• Patient Focused
• Teamwork
• Time Management/Multi-tasking
• Effective communication in person, on the phone and electronically

Computer Skills

• Intermediate to advanced computer skills
• Proficient working within multiple systems at once

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Intermediate level math skills

PREFERRED QUALIFICATIONS

Education and/or Experience

• At least two years' experience in an office environment, healthcare setting or call center
• Experience utilizing multi-line phone-system.

PHYSICAL DEMANDS

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear.

• The employee uses computer and telephone equipment.
• Specific vision requirements of this job include close vision and distance vision.
• Regularly required to use hands to write, use computer or handheld device (tablet), telephone and use a document imaging system and manipulate documents.
• Regularly required to read documents and write neatly, legibly and transcribe accurate information and numbers/values.
• Employee continually engages in activities that require talking and hearing.
• This position requires frequent variations including sitting, walking, standing, kneeling, reaching or stooping.
• Strength Aspects:
• Occasionally required to stand, lift, push or pull objects ranging from 10 lbs - 40 lbs.

WORK ENVIRONMENT

• Work is performed in an office setting with exposure to moderate noise and indoor florescent lighting.

The physical demands and work environment characteristics described above are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

If you feel this opportunity could be the next step in your career, we encourage you to apply.

Accendra is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.

Note: Accendra is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at our Company via email, the Internet, or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of our Company. No fee will be paid in the event the candidate is hired by our Company as a result of the referral or through other means.

Title: Virtual Assistant with healthcare experience

Location: Metro Manila 00 PH

Job Description:

We are seeking a highly organized and detail-oriented Virtual Assistant with a strong background in healthcare to support a wellness-oriented medical practice. This role involves managing administrative tasks such as scheduling, patient communication, and EHR data management. The ideal candidate has at least three years of experience as a virtual assistant or administrative support professional in a healthcare setting, with a working knowledge of electronic health record (EHR) systems and HIPAA compliance. A customer-centered mindset, excellent communication skills, and the ability to work independently in a remote setting are essential for this role.

Work schedule  

• Part-time, approximately 30 hours per week  
• Monday to Friday  
• Working hours aligned with Pacific Time (PT)

Responsibilities:

- Manage patient scheduling and calendar coordination using internal systems

- Respond to patient inquiries via phone, email, and secure messaging platforms

- Maintain accurate and up-to-date electronic health records (EHR) and patient documentation

- Conduct follow-ups and appointment reminders to ensure patient compliance

- Process online forms, intake documentation, and patient onboarding materials

- Coordinate administrative tasks such as file organization, digital archiving, and data entry

- Support back-office operations, including voicemail review and email triage

- Assist with basic reporting and operational checklists to support practice workflow

- Communicate with medical staff and patients professionally and in accordance with HIPAA guidelines

Qualifications:

- Bachelor’s degree in Healthcare Administration, Nursing, or a related field

- 3+ years of experience as a Virtual Assistant or administrative support in a healthcare environment

- Proficiency with electronic health record (EHR) systems and online scheduling tools

- Familiarity with HIPAA guidelines and data privacy best practices

- Excellent written and verbal English communication skills

- High proficiency in Microsoft 365, Google Workspace, and online form platforms

- Strong organizational skills and attention to detail

- Ability to work independently and manage time effectively in a remote setting

- Preferred: Prior experience in concierge, naturopathic, or integrative wellness practice

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Recovery Resolution Specialist (Collections)

Job Locations: US-Remote

ID: 2026-17499

Category

Audit - Healthcare

Position Type

Full-Time

Overview

We are looking for an Recovery Resolution Specialist (Collections) to join our Yield Management team! This role will facilitate the collection of funds for the client and maintains exceptional provider relations. Works closely with audit team, payers and providers to understand claims and or concepts to facilitate effective communication and collection. Engages in verbal and written communication involving the provider, audit staff and client. Identifies problems in the collection process for escalation to the appropriate parties.

Responsibilities

• Prepares Collections Letters. Prepares collection letters in accordance with policy and ensure they are sent out to providers within established guidelines.
• Follow-up on Outstanding Claims. Follows established policies and procedures to collect identified claims.  This includes contacting the providers to verify receipt of the claims and to obtain the status of any outstanding claims.  Responsible for responding to correspondence, requesting additional information from providers, preparing documents, and other administrative tasks.
• Investigates Claim Disputes. Investigates claim disputes as required.  Identifies issues timely and escalate to appropriate parties.  Provides accurate information, supporting documentation, and effective communication to complete recovery process.  
• Documents Activities Utilizing Established Tools and Systems. Documents details in the system.  Utilizes with increasing proficiency, proprietary reports, tools and systems required to perform duties. 
• Meets or Exceed Standards for Productivity. Maintains productivity goals and standards set by the department.  Insures all department rules and processes are followed.  Alerts manager of system issues or other issues impacting productivity. 
• Meets or Exceeds Standards for Quality. Achieves the expected level of quality set by the department.  Verifies completeness and accuracy of work.  Alerts manager of issues or concerns impacting quality of work.

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.  

Qualifications

• High School graduate or equivalent education.
• 1 to 3 years prior collections or customer service experience required.
• Billing or coding experience preferred.
• Strong oral and written communication.
• Required knowledge of Microsoft applications.

Mental Requirements:

• Communicating with others to exchange information.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Must be able to provide a dedicated, secure work area.
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance.
• No adverse environmental conditions expected.

Base compensation ranges from $16.00 to $19.00 per hour. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. This role is eligible for discretionary bonus consideration.

Nonexempt employees are eligible to receive overtime pay for hours worked in excess of 40 hours in a given week, or as otherwise required by applicable state law. This role is eligible for discretionary bonus consideration.  

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

#LI-Remote

Development Coordinator

Default: Location : LocationUS-CA-Oakland

Requisition ID

2025-16581

Job Category

Administrative Support

Position Type

Full Time

Overview

The American Heart Association has an excellent opportunity for a Development Coordinator to join our Bay Area Division based in Oakland, CA.

This is an office-based role that requires on-site presence three days per week, with occasional additional days as needed.

As an integral member of the team, the Development Coordinator advances our lifesaving mission through the planning, coordination, and implementation of fundraising campaigns with a primary focus on Heart Ball and Research Roundtable.  Through detailed data management, administrative and logistics coordination, organization, and planning, help us create outstanding experiences and make an extraordinary impact on the health and wellbeing of our communities. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

Responsibilities

• Provides a wide variety of skilled logistical, administrative, clerical and data management support to assigned core markets, ensuring all programs and office functions run efficiently. Ensures a high quality of service is provided to all staff, volunteers, and other external and internal customers.
• Procures necessary resources and may solicit in-kind donations.  May recruit, manage, and engage with event volunteers. 
• Processes invoices for payment, conducts research as assigned, organizes and orders event supplies, maintains inventory tracker. May assist with event set-up and tear-down.
• Manages customer and campaign information utilizing American Heart Association systems accurately, timely and completely in accordance with established guidelines.
• Creates correspondence and event collateral with precise attention to detail.
• Responsible for accurate, timely processing of donations in accordance with established requirements and standards.
• Proactively ensures timely communication with internal and external partners and customers, supporting collaboration in account management and activities to achieve shared goals.