Executive Assistant

Hybrid

locations London, England

Full time

job requisition id 19679

Executive Assistant

Location: Shaftesbury Avenue (Hybrid: appx 3 days per week in office)

At Deckers Brands, Together, Every Step is a promise kept that every employee can bring their authentic self, is valued and supported, as a whole person, at work and beyond. Together, Every Step is how we continue to deliver exceptional business results, experience an amazing place to work, and have a positive impact on the communities and world around us.

The Role:

As the Executive Assistant EMEA, you’ll be at the heart of our EMEA leadership team, providing proactive, high-level administrative support to the Senior Vice President & General Manager (SVP & GM), EMEA, and collaborating closely with the Senior Executive Assistant and the wider EMEA Executive Team.

You’ll play a pivotal role in ensuring seamless daily operations, strategic planning, and stakeholder coordination across multiple time zones. Your commitment to fostering a positive, collaborative culture and your ability to thrive in a fast-paced, international environment will help drive our business forward and embody Decker’s core values.

Your Impact:

• Proactively manage complex calendars and diaries across multiple time zones, ensuring alignment with the EMEA corporate calendar and optimizing the SVP & GM’s availability.
• Coordinate and schedule internal and external meetings, including logistics, agendas, briefing documents, and follow-ups.
• Attend key meetings to capture minutes, track action items, and ensure timely follow-up on deliverables.
• Oversee all travel arrangements, including bookings, visa processing, and on-the-ground logistics, ensuring compliance with travel budgets and policies.
• Prepare and submit expense reports and manage holiday requests for the SVP and direct reports, ensuring timely approvals and compliance.
• Draft and manage professional correspondence and sensitive documents across multiple platforms.
• Serve as a primary point of contact for internal colleagues, customers, and external partners, coordinating regional visits and ensuring a high standard of service.
• Plan and execute internal team events, client dinners, and external engagements, managing logistics, RSVPs, and budgets.
• Provide a wide range of administrative assistance, including document preparation, project coordination, research, and reporting.
• Support the EMEA Executive Commercial Team and Senior Executive Assistant with travel, expenses, project tasks, and event coordination.
• Assist in planning and executing corporate events, such as Town Halls and team-wide meetings, ensuring smooth operations.

COME AS YOU ARE  

We celebrate ersity—of your background, your experiences, and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together.

Who You Are:

• Self-aware with high-level of emotional intelligence
• Highly organized, proactive, and self-motivated team player
• Flexible and able to adapt to change
• You have superior communication skills to address all levels of the organisation

We would Love to Hear from People with:                

• Demonstrable experience as a PA or EA within fast-paced, dynamic organization
• Proficiency in MS Suite (Outlook, Teams, PowerPoint, Word, Excell – Intermediate or above)
• Experienced in using virtual communication and collaboration platforms (e.g., Microsoft Teams, Zoom)
• Familiarity with working across international teams and time zones is desirable
• Strong internal and external customer service orientation
• Capable project coordination skills, with attention to detail and follow-through
• Passionate about innovation, with a genuine interest in social media, emerging technologies, and AI

What We Will Give You:

• Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued

• 27 Days Holidays + Bank Holidays & some time away from work – on top of generous holiday allowance, we can generally take advantage of half day Fridays providing our work is finished for the week

• Extras, discounts, perks & volunteering opportunities - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras

• Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development including Global Mentorship Programme

• Hybrid & Flexible Working Environment

Equal Employment Opportunity

Customer Service Operations Associate

remote type

Hybrid (8 days/month)

locations

USA - Dallas, TX

time type

Full time

job requisition id

R0052707

As a Customer Service Operations Associate, you'll engage in a range of operational and administrative tasks to enhance our customer service processes. You'll address customer inquiries, monitor operational performance, and collaborate with team members to ensure efficient service delivery. Building on your foundational knowledge, you will help improve our processes and ensure customer satisfaction.

Responsibilities:

Skills:

Senior Executive Assistant, Legal Team (R-18560)

Jacksonville - Florida - United States

Legal 

Employee: Full Time 

Hybrid

Why We Work at Dun & Bradstreet

We are seeking a highly organized, proactive, and discreet Senior Executive Assistant to support the

Chief Ethics & Compliance Officer, our Regulatory, Compliance & Ethics(RC&E)Program, the Litigation

and Employment Legal team, and our broader Legal team at Dun & Bradstreet. This role requires

exceptional organizational and planning skills, attention to detail, flexibility and comfort with change, the ability to manage complex schedules, communications, and cross-functional coordination across a broad range of global stakeholders, internally and externally. The Senior Executive Assistant will also contribute to the RC&E Program roadmap, key RC&E project teams, and the RC&E leadership team.

Essential Key Responsibilities

•Executive Support:

o Manage and prioritize the CECO’s calendar and the Vice President, Associate General Counsel –

Litigation and Employment’s calendar, including scheduling meetings across time zones,

coordinating effectively with internal and external stakeholders, and ensuring alignment with

strategic priorities. Coordinate the booking of travel domestically and internationally, manage travel

itineraries, and provide executive support for any issues and changes needed during travel.

o Prepare briefing materials, agendas, and follow up documentation for RC&E Program meetings, executive meetings, CECO external engagements, group meetings, and 1:1s.

o Support the CECO in budget and forecast management.

o Handle confidential communications, documents, and sensitive information with discretion and

professionalism.

o Support Litigation & Employment Team (LET) in various LET projects and initiatives, including, but

not limited to, sending Records Hold Notices, where necessary, and maintaining/creating LET

records in legal team document management system (Lawvu).

•Regulatory, Compliance & Ethics (RCE) Team and broader Legal Team Coordination:

o Assist in the preparation and tracking of legal, regulatory, and compliance documents, and filings.

o Support 5Rs review coordination, reporting, and communications processes as an extended

member of the RCE Program, Analytics & Monitoring Team.

o Provide extended administrative support to other Legal team members including document

management, meeting logistics, and coordination of recurring team meetings.

o Support the onboarding and coordination of external counsel and other third parties, including 5Rs submissions, engagement, purchase orders, billing and invoice management, contract extensions and compliance documentation.

o Process expense reports.

o Support onboarding of new team members.

•Meeting & Event Management:

o Organize and support coordination of RCE team meetings, including preparation of agendas and

follow up actions and tracking tasks to completion.

o Plan and execute team events, offsites, workshops, and training sessions across sites and markets.

o Coordinate and manage complex travel arrangements for leaders, including domestic and

international flights, hotel accommodations, ground transportation, and itineraries. Ensure all travel

plans align with company policies and preferences, proactively resolve any travel-related issues,

and provide detailed travel briefs and documentation prior to departure.

•Communication and Liaison:

o Support RC&E Program awareness, communications, and training initiatives in partnership with

Corporate Communications team

o In partnership with the head of RCE Program, Analytics & Monitoring, serve as the liaison between

the CECO and internal teams, ensuring timely follow up and alignment on priorities. Draft and

manage RCE internal communications, including email correspondence and executive summaries.

o Coordinate with RC&E Program stakeholders and other Legal stakeholders to support global and

cross-regional initiatives and to ensure consistent messaging.

Education and Experience

• • Bachelor's degree required with 5-7 years of relevant experience

Essential Skills and/or Certification

• • Preferred Attributes:

  • 5+years of professional experience as an executive assistant or project coordinator/manager, in administrative, legal, compliance, procurement, or a related field.
  • High standard of excellence, accuracy and consistency, personal integrity, and accountability.
  • Exceptional organizational and time management skills.
  • Ableto collaborate, communicate, and engage effectivelyand continuouslywitha broad range of
  • internal and external stakeholders.
  • Advanced written and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite skills and document management systems.
  • Comfortable with technology, especially emerging technologies and preferably task automation
  • and/or generative AI tools
  • Able to manage severalconcurrentprojects, multitask, and work well under pressure.
  • High level of integrity and ability to handle confidential information.
  • Familiarity with compliance, regulatory, and legal terminology and processes is a plus.
  • Proactive and resourceful problem-solver.
  • Calm under pressure and able to manage multiple priorities.
  • Collaborative team player with a positive attitude.
  • Detail-oriented with a commitment to excellence.

Physical Requirements

• • Ability to sit, speak and operate telephone and/or computer for long periods of time
  • Ability to handle pressure, stressful conditions, and conflict resolution
  • Ability to work day, evening and/or weekend hours as needed
  • Regular attendance in the office

Benefits We Offer

· Generous paid time off in your first year, increasing with tenure.

· Up to 16 weeks 100% paid parental leave after one year of employment.

· Paid sick time to care for yourself or family members. 

· Education assistance and extensive training resources.

· Do Good Program: Paid volunteer days & donation matching.  

· Competitive 401k with company matching. 

· Health & wellness benefits, including discounted Wellhub membership rates.

· Medical, dental & vision insurance for you, spouse/partner & dependents.

Benefits Program Coordinator

​​​​​​​Overview

In this role, you’ll support the smooth operation of our company’s benefits programs. By assisting with day-to-day tasks, you’ll help ensure our benefits align with employee needs, company objectives, and compliance standards. Your contributions will enhance the overall benefits experience, making a positive impact on our employees’ well-being and satisfaction.

The Benefits team is at the heart of our people strategy, ensuring our employees feel supported, informed, and empowered by world-class benefits programs. We work cross-functionally with People Analytics, People Operations, People Technology, and external stakeholders to innovate and optimize key benefits initiatives. Strategic programs range from Health and Welfare benefits to Mental Health and Financial Wellness. Innovation, engagement and efficiency are top of mind for this team as they play an essential role in shaping a workplace and culture where everyone thrives together.

About the Job 

• Assist with the administration of various benefit and leave of absence programs which include medical, dental, vision, disability, life insurance, pre-tax benefits and COBRA.
• Serve as the first point of contact for HR and employees for various benefit issues such as coverage, enrollment eligibility, qualifying life event changes, claims and other benefit matters
• Audit weekly benefit deductions and EDI File feeds and coordinate with HRIS team, benefit vendors and payroll when necessary.
• Prepare, run and distribute ad hoc data reports through HRIS system
• Provide backup support to Benefits Analyst
• Prepare and maintain employee benefit files and presentations
• Assist with benefit configuration in workday system and corresponding testing
• Support compliance reporting and procedures in accordance with ERISA, Section 125 and ACA
• Contribute to the preparation and execution of annual open enrollment processes

About You

Minimum Qualifications

• Experience in 401(k) plan administration, including compliance testing and audits.
• Prior experience in data analytics with hands-on experience using AI and predictive tools.
• Proficiency in creating clear, impactful data visualizations, dashboards, and reports.
• Solid working knowledge of benefit regulations such as ERISA, ACA, and HIPAA.
• Problem-solving skills with the ability to manage complex, detail-oriented tasks.
• Excellent communication and collaboration skills to work effectively with internal teams and external vendors.

Preferred Qualifications

• Certification in HR or Benefits Management (e.g., CEBS, SPHR, SHRM-CP).
• Experience managing and integrating benefits during mergers and acquisitions.
• Prior success in using AI to optimize benefits operations and enhance outcomes.
• Proven ability to navigate complex decision-making situations while maintaining compliance.

#LI-Remote

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$94,000—$104,000 USD

WA

$90,000—$100,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$86,000—$96,000 USD

All other states

$77,000—$86,000 USD

Executive Assistant (C-level)

Mexico

Other

Years of Experience: 10+ years

Job Summary: 

The Executive Assistant provides organized and detail-oriented executive support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned.

Uses discretion and judgment to prioritize, follow up, and execute schedules and deliverables. May be involved in minute taking and the development or administration of policies and procedures. The Executive Assistant will support C-level executives end to end, as well as two additional leaders based on the East Coast and West Coast of the United States.

Responsibilities and Duties: 

• The Executive Assistant will serve as a liaison to the Board of Directors and senior management teams; organize and coordinate executive outreach and external relations efforts, and oversee special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal inidual will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to develop strong relationships with senior management across functions and levels. Ability to interact with a mélange of cultures. Excellent ability to communicate complex issues simply and compellingly to successfully influence senior business leaders. Ability to establish a position of trust with senior leaders to provide interventions and counsel. Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision-making when responding to internal and external stakeholders, escalating issues when necessary.
• Interact with the Board of Directors, organizing and managing their agendas for company visits. Help coordinate the planning and logistics of Board meetings.
• Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents, and reports for management.
• Handle strategic meeting calendars, ensuring timing and logistical details are in place to maximize the C-level executive’s efforts while acting as a liaison on their behalf
• Create agendas for meetings, join meetings with the C-level executive and direct reports where appropriate, take notes, and draft meeting recaps, including decisions, action items, and due dates.
• Simultaneously manage multiple projects by capturing all items in Excel or similar productivity tools. Provide regular and proactive updates on progress to the C-level executive.
• Organize and prioritize critical issues and required information for the C-level executive and direct where appropriate to facilitate efficient decision-making and implementation.

 Qualifications and Skills:

• Minimum 10 years of experience as an Executive Assistant or similar role.
• Proven experience working with U.S.-based executives in global or multinational environments.
• Strong experience arranging travel (domestic and international).
• Excellent organizational skills and high attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Concur for expense management.
• Exceptional written and verbal communication skills in English.
• Demonstrated ability to handle confidential information with discretion.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Availability to work according to East Coast(US hours).

Additional Skills: 

• Capable of working under-pressure and multi-tasking on multiple simultaneous projects.
• Strong presentation skills, and transformational change management experience.
• Possess practical and hands on approach to project management.
• Excellent communicator and ability to communicate with humility.
• Extremely organized, with excellent attention to detail.
• Capable of adapting to new challenges on the fly.
• Can-do attitude, positive towards work and with a willingness to grow within the company.
• Negotiation and Influencing skills.

Counsel Support Associate (Remote - CA)

Hybrid

locations USA - CA (Remote)

time type

Full time

job requisition id R23311

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description Summary

This Legal Administrative Assistant (Counsel Support Associate) provides administrative support for Client Legal Services Attorneys in an Insurance Defense office under limited supervision. The role enters and manages data including pleadings, motions, and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining, and archiving files, in addition to monitoring and routing internal and external client communications.

Job Description

Key Responsibilities

• Legal Documentation: Prepare, generate, and manage pleadings, motions, subpoenas, deposition notices, and other legal correspondence using the case management system.

• Case Coordination: Support attorneys throughout the full lifecycle of a case—from intake and assignments to file closure—ensuring deadlines are tracked and cases are properly documented.

• Scheduling & Calendar Management: Schedule hearings, depositions, mediations, and trials; confirm dates with courts, vendors, clients, and opposing counsel; and maintain accurate calendars for all relevant case events.

• Data Entry & E-Filing: Upload documents and e-file in various court systems, ensuring accurate recordkeeping in Team Connect and other case management systems.

• Administrative Operations: Scan and upload documents, handle checks appropriately, and maintain organized file systems.

• Client & Court Liaison: Communicate professionally with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence.

• Team Collaboration: Partner with attorneys and claims teams to support ongoing litigation needs and contribute to a positive team environment.

• File Closure & Archiving: Ensure files are closed properly, documents are archived, and all closing procedures are followed accurately.

Minimum Qualifications

• Administrative or office experience, preferably in a legal or professional services setting; legal support experience is a plus but not required.

• High School Diploma or GED.

• Strong organizational and time management skills; detail-oriented and adaptable to a changing legal environment.

• Effective written and verbal communication skills.

• Comfortable with technology and open to learning new legal systems and tools (Microsoft Office proficiency required).

• Able to handle sensitive information with discretion.

Supervisory Responsibilities

• This role does not include supervisory duties.

Education & Experience (in lieu)

• Equivalent combinations of education and relevant experience may be considered in place of the stated requirements.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.

• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.

• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.

• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.

• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Business Communications, Client Relationship Building, Communication, Data Entry, Issue Management, Litigation, Office Administration, Prioritization, Scheduling, Time Management

Compensation

Compensation offered for this role is $18.65 - 29.54 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Title: Administrative Assistant, Technology Support Services

Location: Montclair United States

Part time

Job Description:

SUMMARY:

Reporting to the Director of the Feliciano School of Business Technology Support Services, the School of Business is seeking part time (up to 20 hours/week) per diem assistance to support the administrative and operational functioning of SBUS Technology Support Services. Responsibilities include coordinating staffing logistics, overseeing procurement and budget processes, and managing facilities-related operations. The Administrative Assistant also supports departmental communication by preparing and distributing announcements, updates, and other IT-related information. Through strong organizational skills, professionalism, and attention to detail, the Administrative Assistant helps maintain the effective daily operations of SBUS Technology Support Services.

PRINCIPAL MAJOR DUTIES AND RESPONSIBILITIES:

• Handle help desk walk-up, email, and phone support requests.
• Schedule Feliciano School of Business communal spaces (multipurpose room, labs, studios, study lounges).
• Determine technological needs for events based on requester details and room requirements.
• Align event needs with staff skills and schedules to provide optimal resources.
• Coordinate with procurement on vendor contract renewals, troubleshooting vendor issues, and paying invoices for IT purchases.
• Ensure vendor compliance with local, state, and federal regulations.
• Facilitate license agreements between vendors and the institution's legal office.
• Monitor departmental budgets and spending, review expenditures against available funds, and project future costs to ensure budget accuracy and fiscal responsibility.
• Management retains the right to add or change job duties at any time.

QUALIFICATIONS:

REQUIRED:

• Bachelor's degree from an accredited college/university
• At least two years of experience providing administrative support in a fast-paced, challenging environment
• Demonstrated experience supporting budget tracking, procurement, or financial processes
• Excellent oral and written communication skills
• Strong interpersonal skills and the ability to interact effectively with faculty, staff, students, vendors, and campus partners
• Proficiency in Microsoft Office Suite, specifically in Excel
• Strong organizational and time management skills, with the ability to multitask and meet deadlines
• Ability to work both independently and collaboratively in a team-oriented environment
• Strong spreadsheet and data management skills

PREFERRED:

• Experience working in a higher education environment, preferably within an academic or technology services department
• Familiarity with university financial systems such as Workday

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

$25.00-$30.00 Hourly

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. 

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate's relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions.

Department

Feliciano School of Business/Technology Services (Temporary)

Position Type

Hourly - Temporary

Montclair State University values access and educational excellence. We are committed to an environment of erse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute erse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to ersity.

Title: RTO Coordinator

Location: Derrimut Australia

Job Description:

The opportunity

Downer's Energy & Utilities business is seeking a detail-oriented and proactive RTO Coordinator to join our Energy Networks team. This role supports the delivery of accredited and non-accredited training activities, ensuring compliance with ASQA and RTO standards. You'll work closely with trainers, assessors, and internal stakeholders to maintain accurate records, coordinate training schedules, and support audit readiness.

This is a fantastic opportunity for someone with a passion for training coordination and a strong understanding of compliance requirements to contribute to a high-performing team.

What we're looking for

• 2+ years' experience in RTO administration or training coordination
• Knowledge of ASQA standards and compliance requirements
• Experience using Student Management Systems (e.g. VETtrak)
• Strong administrative and organisational skills
• Effective communication and problem-solving abilities
• Ability to work independently and meet deadlines

Desirable qualifications include:

• Certificate III or IV in Business Administration, Training, or related field
• Certificate IV in Training & Assessment (TAE40116)

What we offer

• A supportive and inclusive team environment
• WFH/Flexible working environment for the right candidate
• Opportunities for career development and progression
• Access to a range of employee benefits and initiatives
• The chance to contribute to meaningful training outcomes across our Energy Networks operations

About Energy & Utilities

Downer's Energy & Utilities business provides integrated solutions across the energy sector. We design, build, and maintain critical infrastructure for power, gas, and water networks, supporting Australia's transition to a more sustainable future. Our people are at the heart of everything we do, and we're committed to fostering a culture of safety, innovation, and collaboration.

Title: ADMINISTRATIVE SUPPORT-EXEC

Location: Troy United States

Job Description:

At TE, you will unleash your potential working with people from erse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

At TE, you will unleash your potential working with people from erse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

The Executive Administrative Assistant will provide high-level direct administrative support to the Vice President for Operations and his team for the Automotive business unit. This inidual plays a central role in supporting the senior leadership of the business unit. Success in this position requires a proactive approach to anticipating and meeting the needs of the Executive Team and, equally, becoming a critical "go-to" person for the broader organization to liaise with the senior team in a global environment. We are looking for an inidual who is a self-starter, focused on results and committed to making a difference. This position has an opportunity for growth and the right candidate may move from this role to a technical role in the future.

This is a Hybrid position based at the Troy, MI office.

Job Requirements

Responsibilities:

• Light Project Management
• Proficiency in making complex power point presentations
• Proficiency in preparing Excel reports and manage data.
• Basic data gathering and research,
• Maintain organizational charts for the global teams.
• Coordinate and arrange meetings and schedules.
• Schedule conference calls, on-site/off -site meetings, telepresence meetings, and webcasts.
• Maintain electronic records and SharePoint sites.
• Manage sensitive and proprietary information with discretion and confidentiality.
• Support, track and maintain approvals for various internal workflows such as travel requests and purchase requisitions/orders.
• Maintain Delegation of Authority documents, current and published.
• Work with projects that support the Business Unit.
• Assist with events, communications and coordination for the Winston Salem, North Carolina within the business unit.

What your background should look like

• Detail oriented with exemplary organization skills.
• Bachelors' degree strongly preferred or other equivalent work experience.
• High level of confidence, integrity, and motivation.
• Excellent customer service mindset and capabilities.
• Must be able to multitask and work well under pressure.
• Must be proactive, responsive, and resourceful. Exceptional problem-solving skills and able to address issues independently.
• Highly flexible and motivated inidual with an ability to work independently as well as in a global team setting.
• Must consistently demonstrate the highest level of professionalism and discretion.
• Strong interpersonal skills with ability to interact well with all levels internally and externally (clients,customers, internal executives, employees).
• Strong Microsoft Outlook, MS Teams, PowerPoint, Excel, and Word skills.
• Tech savvy with ability to research topics via the internet.
• Ability to deal with complexity and ambiguity.

Location:

• Hybrid, Base is Troy, MI

Competencies

SET : Strategy, Execution, Talent (for managers)

ABOUT TE CONNECTIVITY

TE Connectivity is a global industrial technology leader creating a safer, sustainable, productive, and connected future. Our broad range of connectivity and sensor solutions enable the distribution of power, signal and data to advance next-generation transportation, renewable energy, automated factories, data centers, medical technology and more. With more than 85,000 employees, including 8,000 engineers, working alongside customers in approximately 140 countries. TE ensures that EVERY CONNECTION COUNTS. Learn more at www.te.com and on LinkedIn, Facebook, WeChat, Instagram and X (formerly Twitter).

COMPENSATION

• Competitive base salary commensurate with experience: $83,200 - $124,800 (subject to change dependent on physical location)
• Posted salary ranges are made in good faith. TE Connectivity reserves the right to adjust ranges depending on the experience/qualification of the selected candidate as well as internal and external equity.
• Total Compensation = Base Salary + Incentive(s) + Benefits

BENEFITS

• A comprehensive benefits package including health insurance, 401(k), disability, life insurance, employee stock purchase plan, paid time off and voluntary benefits.

EOE, Including Disability/Vets

IMPORTANT NOTICE REGARDING RECRUITMENT FRAUD

TE Connectivity has become aware of fraudulent recruitment activities being conducted by iniduals or organizations falsely claiming to represent TE Connectivity. Please be advised that TE Connectivity never requests payment or fees from job applicants at any stage of the recruitment process. All legitimate job openings are posted exclusively on our official careers website at te.com/careers, and all email communications from our recruitment team will come only from actual email addresses ending in @te.com. If you receive any suspicious communications, we strongly advise you not to engage or provide any personal information, and to report the incident to your local authorities.

City: Troy

State: MI

Country/Region: US

Travel: Less than 10%

Requisition ID: 143419

Alternative Locations:

Function: Administrative Support

Title: Practice Assistant - Real Estate Transaction (Hyrid)

Location: Seattle United States

Job Description:

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Seattle office.

General Description:

The Seattle office of Holland & Knight is seeking a Real Estate Transaction Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.

Key Responsibilities and Essential Job Functions:

• Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.
• Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
• Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.
• Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.
• Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.
• Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.
• Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.
• Enter and manage work requests from lawyers in the Firm's workflow tool and complete according to provided deadline(s).
• Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
• Perform all file maintenance, including saving documents to the document management system.
• Assist lawyers with time entry, billing, and collection, as needed.
• Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.
• Perform clerical duties for non-legal departments, as needed.
• Special projects and duties as assigned.

Required Skills:

• Advanced knowledge of Microsoft Office Suite and Adobe.
• Experience with document management systems.
• Experience with electronic signature software programs.
• Proficiency in core legal administrative assistant functions and advanced technical and communications skills.
• Experience with creating signature page checklists and signature packets.
• Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.
• Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.
• Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.
• Familiar with commercial real estate terminology and tasks.
• Familiar with large file sharing and electronic signature applications.
• Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.
• Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
• Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
• Ability to take direction and work independently with little supervision.
• Ability to effectively work well with others.
• Effective and professional interpersonal and communication skills.
• Ability to write clearly and professionally, with excellent proofing skills.
• Strong work ethic with ability and commitment to maintain confidentiality.

Required Qualifications & Education:

• Bachelor's degree
• 4 - 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.
• Ability to lift and carry up to thirty pounds.

The base salary range for this position is $39.00/hr - $58.50/hr. An inidual's actual compensation will depend on the inidual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits: Our goal is to promote a work environment in which iniduals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage iniduals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for iniduals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.

Title: Senior Administrative Specialist - Business Service Center - Customer Care Operations

Location:

Charlotte, NC

Raleigh, NC

Lake Mary, FL

Clearwater, FL

Job Description:

Important Application Submission Information

In order to ensure your application is successfully received before the job posting expires, please submit your application by 11:59 PM on Wednesday, November 12, 2025

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us – help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Position Summary:

This is the career/senior level of the administrative hierarchy.  Employees at this level provide administrative support to The Business Service Center work group in the Customer Operations organization supporting small, medium business customers, builders and developers.   At this level, the inidual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position will support directly the general manager, three directors, and multiple managers and serves in a non-exempt capacity. This position requires strong collaboration and communication skills both verbal and written. The inidual is expected to be organized, possess strong planning skills, and enjoy working with others.

Responsibilities:

Uses software applications (e.g. Word, PowerPoint, Excel, Microsoft Teams, Outlook) to prepare correspondence, reports, presentations, agendas, minutes, etc.

• Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources.

• Receives, screens and directs incoming calls, visitors, mail and e-mail.

• Maintains files and calendars. 

• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.

• Ordering supplies, delivery of meals, coordination of events and large meetings.

Required/Basic Qualifications

• High School Diploma or GED.

• In addition to required degree, two (2) or more years related work experience.

Desired Qualifications:

• Associate's degree.

Additional Preferred Qualifications

• Strong computer skills.

• Demonstrated knowledge and experience with Microsoft Office suite applications, including Outlook, Teams, Word, Excel and PowerPoint.

• Demonstrated ability to multi-task and prioritize assignments.

• Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner.

• Ability to effectively interface with multiple levels of leadership across a department, e.g. executives, managers, supervisors, employees

• Experience working in a fast-paced, demanding environment with changing conditions.

• Enjoys working with others and possesses a spirit of service.

Working Conditions

• Hybrid – Work will be performed from both remote and onsite location. However, hybrid employees should live within a reasonable commute to the designated Duke Energy facility.

• Performs work in normal office environment.

• May be required to provide assistance in multiple areas as needed.

• Position may be located at Charlotte NC, Raliegh NC, Clearwater Fl, Lake Mary Fl

• Prolong sitting at desk/computer.  

• May be required to travel for training and/or assistance at other sites and may be required to work overtime.

Travel Requirements

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Title: Triage Nurse

Location: Australia Remote

Job Description:

Job Requisition Number: 13501

Location:

NSW, AU VIC, AU TAS, AU QLD, AU ACT, AU NT, AU WA, AU

Your career in healthcare made personal

At Medibank we've recently unified our health services under one brand - Amplar Health.

With over 1000 employees, our nurses, GPs and other amazing allied health professionals our focus is on improving healthcare experiences and championing greater access, choice, and control for people in Australia when it comes to managing their health.

Are you a passionate Registered Nurse looking for a meaningful role with flexibility and purpose?

At Amplar Health, we're redefining the way healthcare works. Our Nurse Triage team is growing, and we're looking for dedicated professionals who want to make a real difference-while enjoying the freedom of working from home.

Why Join Us?

At Amplar Health, we believe in making health personal-for our clients and our people. We challenge traditional workplace norms by offering flexible work arrangements that support wellbeing, performance, and customer satisfaction.

As a Triage Nurse in our Virtual Health team, you'll provide clinical advice and support to iniduals across Australia. You'll assess their needs, offer health information, and refer them to appropriate providers-all from the comfort of your home.

Hours and FTE Requirements

• Work from anywhere in Australia, including regional and rural areas
• Part-time (22.5 hrs) to full-time (37.5 hrs) fixed-term contract until 30 June 2027, with potential for extension
• Due to the nature of workload patterns and to align our staffing with consumer demand, your roster must be:
• Availability between 7am and 2am, Monday to Sunday (including public holidays)
• Fixed 2-week rotating rosters
• At least one weekend shift per fortnight

Training & Start Dates

• Comprehensive full-time paid virtual training (9:00am-5:00pm AEST, 7 days). Training will commence on your first day of employment, based on the below available start dates
• Please note:
• Full availability for training is required
• To ensure a smooth onboarding and training experience, no leave will be approved during the first three months of employment.

Work-from-Home Setup

• Private home office with a closable door
• Fast and Reliable internet: minimum 50 Mbps download / 20 Mbps upload
• Ability to multitask listening, typing, and navigating online resources
• Full technology suite provided (including computer)

About You

You're a compassionate communicator with a strong clinical background and a drive to deliver exceptional service. You thrive in a virtual environment and are confident working independently.

Essential Criteria:

• Registered Nurse (Division 1) with minimum 3 years recent clinical experience
• Current AHPRA registration with no notations
• Experience in areas such as A&E, Paediatrics, Community Care, or Acute Medical/Surgical
• Strong assessment skills and ability to work autonomously
• Excellent verbal and written communication
• Comfortable using digital systems and multitasking in a fast-paced environment
• Availability for weekend and night shifts

Desirable:

• Experience in virtual communication (video/audio conferencing, chat)
• Previous call centre or customer service experience
• Corporate or multidisciplinary team experience
• Commitment to ongoing professional development

What We Offer

Our 2030 vision is to be the healthiest workplace in Australia - so we embrace a healthier way of working by providing you with flexibility in how, when and where you conduct your work.

By joining Amplar Health, you'll gain access to a range of exclusive Medibank benefits, including:

• Flexible Work Options - We support a healthy work-life balance tailored to your needs.
• Subsidised Private Health Insurance - Up to 35% off, plus discounts on travel, pet, and life insurance.
• Professional Development opportunities
• Feel Good Health Hub - access to wellbeing services at your fingertips
• And much more!

Job Segment: Nursing, Registered Nurse, Travel Nurse, Call Center, Healthcare, Customer Service

Title: Obstetrics Triage RN - Weekend Focus (Sat, Sun & Flex Day)

Location: United States

Job type: Remote

Job Description:

About us

Pomelo Care is a multi-disciplinary team of clinicians, engineers and problem solvers who are passionate about improving care for moms and babies. We are transforming outcomes for pregnant people and babies with evidence-based pregnancy and newborn care at scale. Our technology-driven care platform enables us to engage patients early, conduct inidualized risk assessments for poor pregnancy outcomes, and deliver coordinated, personalized virtual care throughout pregnancy, NICU stays, and the first postpartum year. We measure ourselves by reductions in preterm births, NICU admissions, c-sections and maternal mortality; we improve outcomes and reduce healthcare spend.

Role Description

SHIFT SCHEDULE: This position involves working three 12-hour shifts per week (9:00 AM to 9:00 PM EST). You would work weekend shifts (Saturday & Sunday) and a single weekday shift you can self-schedule based on team needs. Additionally, there is a rotating holiday commitment, alternating between summer and winter holidays.

Your North Star: Provide and facilitate amazing patient-centered clinical care to our patients.

Reporting to the Head of Nursing Programs, your key responsibilities will include:

• Ongoing clinical and psychosocial assessment of new patients, providing reassurance and building rapport
• Identifying and addressing barriers to care that have been identified by patients and/or the care team.
• Reducing care gaps (missed appointments, medication management, etc.) by frequent and personalized engagements with patient
• Assessing the need for and educating patients on the equipment they will use to monitor their health remotely
• Timely response to abnormal diagnostic results (labs, radiology, etc.)
• Assessment of urgent concerns and proactively triaging patients to support appropriate utilization of emergency services
• Timely documentation of all care/interactions and escalating to appropriate multidisciplinary teams, as needed
• Supporting the development of programs and product by providing user feedback

Who you are

• Required: Registered Nurse (RN) with a Bachelor of Science in Nursing (BSN). Must hold a current, unrestricted multi-state (compact) license and reside in a nursing compact state
• Have 4+ years experience in a hospital and/or healthcare practice, serving maternal-child health populations (minimum 3 years in labor and delivery)
• Flexible and agile thinker who embraces change
• Are internet-connected, able to work remotely via video, phone and text
• Willing to travel occasionally (infrequent)
• Willing to work nights, weekends and holidays
• Understand the prevalence of birth inequity and role that structural racism plays in maternal morbidity and mortality
• Professionally engaged

Bonus points if you have any of the following

• Experience working with perinatal patients who have had complicated pregnancy-related conditions such as diabetes, hypertension, perinatal loss, etc.
• Experience providing virtual care
• Experience providing care in Spanish

Why you should join our team

By joining Pomelo, you will get in on the ground floor of a fast-moving, well-funded, and mission-driven startup where you will have a profound impact on the patients we serve. And you'll learn, grow, be challenged, and have fun with your team while doing it.

We strive to create an environment where employees from all backgrounds are respected. We value working across disciplines, moving fast, data-driven decision making, learning, and always putting the patient first. We also offer:

• Competitive healthcare benefits
• Generous equity compensation
• Generous vacation policy

At Pomelo, we are committed to hiring the best team to improve outcomes for all mothers and babies, regardless of their background. We need erse perspectives to reflect the ersity of problems we face and the population we serve. We look to hire people from a variety of backgrounds, including but not limited to race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status.

Our salary ranges are based on paying competitively for our company's size and industry, and are one part of the total compensation package that also includes equity, benefits, and other opportunities at Pomelo Care. In accordance with New York City, Colorado, California, and other applicable laws, Pomelo Care is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including qualifications for the role, experience level, skillset, geography, and balancing internal equity. A reasonable estimate of the current salary range is $75,000-$83,000.

#LI-Remote

Potential Fraud Warning

Please be cautious of potential recruitment fraud. With the increase of remote work and digital hiring, phishing and job scams are on the rise with malicious actors impersonating real employees and sending fake job offers in an effort to collect personal or financial information.

Pomelo Care will never ask you to pay a fee or download software as part of the interview process with our company. Pomelo Care will also never ask for your personal banking or other financial information until after you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. 

For your safety, we also recommend applying only through our official Careers page. If you believe you have been the victim of a scam or identity theft, please contact your local law enforcement agency or another trusted authority for guidance.

Title: Executive Assistant

Location: Remote (Mexico - Mexico City)

Job Description:

We're Karat, the world's largest interviewing company.

Karat is transforming organizations around the world. We provide a powerful system for technical leaders at companies like PayPal, Atlassian, and Citi who want to take control of how they hire top engineers, elevate their teams and contractors, and stay ahead. At the core of Karat’s system are live, expert-led interviews, analytics designed to give leaders maximum visibility, and the most robust interview performance dataset in the world.

Come join our Founders’ Office team

Our Founders' Office team maintains Karat as the gold standard in technical talent measurement, transforming how organizations evaluate, benchmark, and elevate the quality of their technical teams. This strategic nucleus—comprising our CEO and President, along with their dedicated support staff—provides a comprehensive strategic vision.

What you will do

As the Executive Assistant to Karat's President, you'll be the operational backbone that makes every day more efficient, focused, and impactful. This is a high-stakes support role for a U.S.-based executive in a fast-paced, high-tech environment.

• Manage the President's complex calendar across internal, external, and personal commitments; coordinate all logistics for meetings, events, travel, and conferences while anticipating needs and removing friction.
• Work primarily during Pacific Time Zone business hours with flexibility to extend into early morning and late evening hours when the President is working or traveling internationally.
• Draft, polish, and manage executive correspondence with discretion; triage inbox and ensure timely follow-ups with team members, partners, clients, and advisors.
• Prepare the President for meetings by coordinating with account owners to create agendas, briefings, and background materials.
• Provide administrative and logistical coordination between the President and internal teams (Chief of Staff, Executive Business Partner to CEO, leadership team, and key account stakeholders) on initiatives requiring tactical support.
• Maintain organization of documents, notes, contacts, and tasks across Google Workspace, Slack, and other productivity tools.
• Support planning and execution of Product and Engineering team offsites, internal events, and ad hoc gatherings.

The experience you will bring

• 5+ years of professional experience supporting C-suite executives or high-growth startup founders
• Advanced English proficiency required (CEFR C1 level or equivalent). You must be able to draft polished professional correspondence, communicate confidently with C-suite executives and stakeholders, and represent the President in written and verbal communications with zero language barriers.
• Proven track record managing complex, multi-stakeholder calendars with competing priorities and tight deadlines
• Experience coordinating cross-functional communications, meeting preparation, and follow-up with executive-level stakeholders
• Background working in or closely with U.S.-based tech startups or fast-paced, high-growth environments
• Proficiency with Google Workspace, Slack, Zoom, and other modern productivity/collaboration tools; comfortable adopting new technologies (including AI-powered assistants)
• Demonstrated ability to handle confidential information with discretion and make sound decisions on behalf of executives
• Availability to work flexible hours, including regular early and late-evening availability

Important location and work authorization details

 This position is only available to candidates residing in Mexico City. While our team operates 100% remotely, we are currently limiting hiring to this specific location. Applications from other cities in Mexico will not be considered at this time.

This position is open to candidates authorized to work in Mexico only. No visa sponsorship provided.

Benefits of joining Karat in Mexico

All Mexico-based offers include a competitive salary in local currency and Karat-granted stock options. Mexico Employees of Record (EOR) will receive the standard bonuses mandated by Mexico (Aguinaldo, PEO Profit Sharing, and Vacation) and all required, country-specific benefits.

Additional Karat-Sponsored Perks:

• Private healthcare available (100% premium coverage for employees and eligible dependents)

Time Off:

Generous Mexico Time Off Policies

• Vacation:
  • One (1) work week for 0 to 1 year of active employment
  • 12 days for 1 to 2 years of active employment
  • 14 days for 2 to 3 years of active employment
  • Vacation will continue to accrue in compliance with Mexico law
• Sick Leave:  Three (3) work weeks per calendar year (prorated by start date)
• Karat ‘No Questions Asked’ Leave: One (1) work week per calendar year (prorated by start date)

Mexico Holidays:

• National Public Holiday Schedule available here: 7 days
• Karat Summer Break: 5 days - July (not available to Customer Experience)
• Karat Winter Break: 5 days - December (not available to Customer Experience)

Karat’s Mexico team is employed through Deel, a Professional Employer Organization (PEO). All employment agreements, payroll, and benefits will be administered by Deel.

Executive Assistant

Engineering, Infrastructure and Operations

Santa Clara

Flexible or Remote

JB0066695

Company Description

It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®.

Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone.

Job Description

What you get to do in this role:

• Schedule appointments, plan meetings, and maintain complex and changing calendars, while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoing correspondence for accuracy, format consistency, signatures and conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time. Make decisions regarding short-term priorities and work activities.
• Arrange all travel to ensure consistency within company procedures and support organization in obtaining necessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting and travel systems and other internal processes and tools. Compile, prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years experience supporting VP level
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects from multiple management and professional levels
• Desire to grow and take on your own projects
• Professional demeanor and soft-skills
• Positive and personable can-do attitude
• Proficient in Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs
• Experience handling confidential materials

FD21

For positions in this location, we offer a base pay of $102,600 - $169,300, plus equity (when applicable), variable/incentive compensation and benefits.

Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and inidual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location.

We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.

Executive Assistant to Head, Research and Development

Remote - United States

EXECUTIVE ASSISTANT TO HEAD, RESEARCH AND DEVELOPMENT

At Day One, we are focused on advancing first- or best-in-class medicines for childhood and adult diseases with equal intensity. We were founded to address the lack of new therapies resulting from the traditional drug development model, that has left children with cancer and their families waiting too long for new, life-changing treatments.

Our aim is to accelerate better, targeted treatments so patients of any age can look forward from ‘day one’ to the future they’ve envisioned.

POSITION SUMMARY:   

The Executive Assistant will report directly to the Head of Research and Development (R&D), providing executive support to the Head of Research and Development, and additional members of the Research and Development Leadership Team (RDLT). The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters involving the Head of R&D.

The Executive Assistant will also serve as a liaison to other senior management teams, the Office of the CEO, and key constituencies outside of Day One Bio;will organize and coordinate executive activities; will oversee special projects, for example the acquisition and operation of satellite office space; and will be responsible for supporting the coordination and organization of activities and workstreams that are shared across the Executive Assistant team at Day One. 

The ideal inidual will have demonstrated the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Discretion and adherence to strict confidentiality is an absolute requirement. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

The Executive Assistant will operate in a highly collaborative and team-based work environment and will need to establish productive and trusting relationships at all levels in the organization to be effective.

This person will be located in eastern Massachusetts, within 50 miles of central Boston with a willingness and ability to travel to temporary or permanent Day One Bio worksites at least 2 days/week, depending on business need.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

Executive Support

• Completes a broad variety of administrative tasks for the Head of R&D and other R&D executive team members including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and meeting agendas; and compiling documents for travel-related meetings.
• Communicates directly, and on behalf of the Head of R&D and relevant and other R&D executive team members, with other senior executives at Day One Bio and their management teams and Executive Assistants, and key external stakeholders such as management team members and their staffs at other biopharmaceutical companies, universities, nonprofits and other similar organizations on matters related to R&D executive team initiatives.
• Collaborates closely and productively with other members of the Executive Assistant team and, when necessary, with the Sr Facility and Operations Manager at Day One Bio’s global headquarters
• Provides a bridge for smooth communication between the Head of R&D and the RDLT’s executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff and the broader team at Day One.
• Works closely and effectively with all members of the RDLT the to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the R&D executive team updated.
• Manages the Head of R&D’s and other relevant R&D executive team’s external commitments and runs interference with internal commitments (E.g. external Board meetings, investor and partner meetings and interactions, invited talks, other duties).
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Has personal responsibility for maintaining a culture of high performance, creativity and close collaboration with all areas of the business, and in line with Day One’s core values

Board Support

• As business need arises, may support the Office of the CEO’s administrative staff vis a vis Day One’s Board of Directors
• May assist Board members with travel arrangements, lodging, and meal planning as needed
• At all times, maintains discretion and confidentiality in relationships with all Board (and Day One Bio executive) members
• Maintains compliance with applicable rules and regulations set in bylaws regarding Board and Board committee matters

Employee and Senior Management Liaison

• Participates as an adjunct member of the RDLT including assisting in scheduling meetings
• Coordinates and organizes workstreams shared with the other members of the Executive Assistant team
• Assists in coordinating the agenda of senior management team meetings and off sites
• Assists with arranging travel as needed

QUALIFICATIONS  

• Strong work tenure: 10+ years of experience supporting C-Level Executives or similar experience, preferably in a biotech or pharmaceutical organization
• Experience and interest in internal and external communications
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. 

COMPENSATION AND BENEFITS 

The salary range for this position is $120,000 - $140,000.

Day One considers a range of factors when determining base compensation. These considerations mean actual compensation will vary.

Operations Administrator-Support Services

Remote

Oak Bluffs-MA

Full time

RQ4040095

Site: Martha's Vineyard Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care.

We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary:

Responsible for providing critical support to ensure the smooth and efficient functioning of hospital operations. This role involves handling administrative tasks, coordinating operational processes, and supporting the implementation of hospital policies and procedures. Does this position require Patient Care?

No Essential Functions Perform administrative duties such as scheduling meetings, managing calendars, and handling correspondence.

-Prepare and maintain operational reports, records, and documentation.

Qualifications

Education

Can this role accept experience in lieu of a degree?

Licenses and Credentials

Experience

Knowledge, Skills and Abilities

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 50lbs
• Carrying Occasionally (3-33%) 20lbs - 50lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type Remote

Work Location One Hospital Road

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $19.42 - $27.74/Hourly

Grade 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors.

The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Executive Assistant

remote type

Hybrid - In office 3 days per week

locations

New York

Holmdel

Bethlehem

time type

Full time

job requisition id

R000108051

Position Summary

The Executive Assistant will report to the Head of Enterprise while providing equal sport to 2-3 other executives within the Digital and Technology leadership.   The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs. The Executive Assistant will exercise considerable discretion in judgment, confidentiality, and will possess the organizational skills to support the varied tasks and deadlines that are required daily in a fast-paced environment.

You will

• Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
• Demonstrate ability to problem solve and bring forward recommended solutions.
• Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with appropriate sense of urgency. 
• Prioritize and manage own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
• Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with other special projects, perform additional assignments, as needed – growth mindset.

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting senior executives in Technology or equivalent highly technical organizations.
• Strong knowledge of all audio visual set up (i.e. video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage competing priorities.
• Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information.
• Self-driven and ability to work independently and as part of a team.
• Highly collaborative in a team environment and able to work seamless across organizational boundaries.
• Flexibility to work outside of regular business hours when needed.

The Executive Assistant is a critical role in the Digital and Technology team, and the successful candidate will have the opportunity to work closely with senior leadership and play a key role in the success of the organization.

Location /Travel

NY: Hudson Yards, New York or Bethlehem, PA

Onsite 3 or more days per week

Salary Range:

$66,480.00 - $99,720.00

The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.

New Fields Director

Title:New Fields Director

ID:1011

Location:N/A

Department:Administrative

Job Description:

Wesley Biblical Seminary

is seeking a high-capacity inidual to serve as "New Fields Director," a newly established position responsible for building networks to expand the influence of WBS to new denominations and churches. Working with the President, this person will cultivate relationships with key influencers who can connect the seminary to new markets for students and new donor partnerships.

The New Fields director will be responsible for:

• Analyzing data
• Identifying influencers
• Engaging contacts one-on-one
• Setting up formal and informal networking events
• Facilitating strategic conversations.
• The director will also provide feedback to the President on aspects of the seminary's programs and marketing that may need enhancement to reach a broader range of students and donors without compromising our core theological commitments.

Qualifications:

• Outstanding interpersonal skills, including high emotional intelligence and cultural contextualization.
• Initiative and organization are also vital to this highly self-directed role.
• The ideal candidate will also possess knowledge of the theological landscape across the United States and the ability to articulate the distinctives of the seminary in a winsome manner
• Candidates should hold at least a bachelor's degree and have a minimum of five years of professional work experience.
• Experience in Christian higher education or a related field will be preferred. While containing some of the duties typically found in a Director of Development or Director of Enrollment/Recruitment, this is a new position that requires creativity and innovation.
• Applicants must be able to sign the seminary's Statement of Ethos.
• Candidates should demonstrate a vibrant personal spiritual life, a love for the Church, and enthusiasm for training the next generation of pastors.

WBS hopes to find the right candidate to start no later than Jan. 1, 2026.

This position is partially funded by a five-year grant, with extension beyond the grant period dependent on successful performance.

Consideration will be given to combining this position with other duties or positions if a candidate brings experience that can be used in other areas of the seminary's mission.

WBS is headquartered in Jackson, Mississippi, with students currently located across the U.S.

Remote work and flexible hours will be considered.

Frequent travel, including some weekends, may be required.

Salary will be commensurate with experience

Senior Manager - Executive Office

Remote, United States

Who is Credible?

We are a marketplace where users can compare personalized, prequalified rates and quotes from multiple lenders and carriers, for student loans, mortgages, personal loans, and insurance. 

We’re challenging the status quo by giving power to the consumer. We believe in a world where ‘ethical’, ‘lending’, and ‘insurance’ can coexist, so we set out to build innovative platforms that actually work for customers. Our mission is to help people find the best loan or insurance policy possible. 

We believe researching and buying loans or insurance shouldn’t be confusing or complex, so we’ve focused on simplicity. We’ve created the only unbiased loan and insurance buying process out there, which makes finding options straightforward and clear. 

About the Role:

Credible is seeking a highly analytical and motivated candidate for a Senior Manager - Executive Office position to provide day-to-day business support (both strategic and tactical/execution-oriented) to the CEO. The Senior Manager - Executive Office will serve as a thought partner to the CEO and help the business scale through our next stage of growth. This role at other companies would be considered a Chief of Staff.

As the Senior Manager - Executive Office, your primary role will be working alongside the CEO; you will be expected to lead analyses and research to drive the prioritization of initiatives, develop strategic plans / strategies in collaboration with key stakeholders, and help define business objectives across the organization. Moreover, you will be expected to be an idea-generator who is excited to take on responsibility and accountability for both leading key projects and seeing your ideas come to fruition.

This is a great opportunity to join a fast-paced and rapidly growing company, drive meaningful projects, and work with and learn from a senior leader in the organization. Future pathways for this role may include evolving into a business line General Manager or leadership at a functional level. 

 Responsibilities

• Act as a swiss army knife and force multiplier, helping the CEO execute the Company’s priorities on any given day or week while working on medium term special projects and initiatives
• Collaborate with the CEO and leadership team on strategic priorities e.g. budgets, Company OKR creation and alignment, and additional one-off strategic/operational projects
• Manage multiple projects at once that are cross-functional or are entirely novel and drive those projects to completion without fail
• Build decks in Google Slides or PowerPoint on a large scope of topics along with other high-value collateral
• Draft memos and emails on complex topics for many different audiences, both internal and external, while executing on those underlying initiatives
• Support the CEO in communicating overall business strategy and goals to each function, while helping set these goals at the beginning of every quarter
• Organize and coordinate cross-functional team projects, helping prioritize resources and bandwidth constantly
• Keep the CEO accountable for his commitments, while helping keep reports accountable to their key deliverables and results
• Collaborate closely with the CEO to craft executive-level presentations that inform and influence FOX’s leadership, providing critical insights that shape decision-making

About you:

• You have the ability to work effectively at all levels of an organization and build strong relationships with team members, managers, and senior executives to drive successful completion of the work
• You are organized and systematic in your approach to managing multiple deliverables, and relentless in getting over the finish line
• You are a PowerPoint superstar and elite in your Excel and data-handling skills
• You are comfortable and thrive by being put in new situations and doing work that ranges from ‘in the weeds’ to high-level strategy
• You are a clear and articulate communicator and able to process and distill information; your oral and written communication is excellent and considered to be both concise and structured
• You are comfortable with change and ambiguity and thrive in a dynamic environment
• You are a critical thinker who invests the time to understand the full complexity of a problem and adopt a structured approach in how you tackle it
• You love being challenged and learning beyond your job “title”
• You are a self-starter who thrives in fast paced, hyper-growth environments

Experience & Qualifications

• Bachelor’s degree or equivalent experience
• 7+ years experience in investment banking, corporate finance, strategy consulting, or other quant/data-driven related fields
• Previous Chief of Staff experience is interesting but not required
• Excellent verbal, written, and interpersonal skills, including developing and giving compelling presentations and running efficient and productive meetings 
• Elite Powerpoint and data/financial modeling (i.e. Excel) skills 
• Proven experience driving business insights and executing on initiatives in a collaborative, cross-functional environment
• Have the ability to drive initiatives with minimal structure and be influential within the organization to garner internal support for initiatives
• Experience in a fast-paced, high-growth environment

Pursuant to state and local pay disclosure requirements, the pay ranges for this role, with final offer amount dependent on education, skills, experience, and location, are listed below. This role is also eligible for an annual discretionary bonus, various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents.View more details about Credible Benefits

For high cost of labor markets such as but not limited to New York City and San Francisco:

$129,600—$171,600 USD

For all other US locations:

$108,000—$143,000 USD

Why work at Credible?

We combine the intelligence, expertise, and confidence of a financial advisor with the approachability and honesty of a friend. In other words, we’re the friend you always wish you had in finance.

We are optimistic, challengers, trustworthy, clever, and smart. We are open and transparent. We strive to act as advisors by being friendly, objective, and open in our communication. We use language that is intelligent yet approachable. When appropriate, we’ll drop in a bit of wit to position ourselves as a fresh, reliable voice in the financial world.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

Project coordinator

remote type

Remote

locations

Gurugram, HR

time type

Full time

job requisition id

REQ465495

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

• Prepare project management reports and meeting minutes

• Manage all project documentation including contracts, budgets and schedules

• Maintain best practices templates on SharePoint site

• Administrative duties to include but not limited to: copying, coordinating travel arrangements, expense report preparation, organizing lunches, WebEx meetings, etc.

• Manage accounts receivables according to the guidelines and requirements set by the Facilities Manager, Operations Manager, or project team

• Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the Regional Operations Manager

• Assist local team in meeting targeting financial numbers as determined on a yearly basis by the Management Executive Committee

• Proactively manage project-related issues on account or assignment

• Demonstrate proficiency in the use and application of all project management

• Prepare PowerPoint presentations, memos, responses to proposals and research

• Actively collaborate with stakeholders and leverage platform support

• Assist with client communication, conferences, and events

• Maintain all files and documents related to project assignment

• Any and all other duties and tasks assigned

  Requirements/Qualifications

• Bachelor’s degree from an accredited institution required  

• 1-3 years of experience working in a similar role

• Detail oriented and organized- must have ability to proactively plan for multiple projects at a time

• Strong communication skills- both written and oral

• Proficient with Microsoft programs such as PowerPoint, Word, Outlook, etc.

• Must be a self-starter- able to start and complete projects independently

• Proactive – does not wait for tasks to be asked but always prompts to identify what else can be done.

• Customer Focus – dedicated to meeting the expectations and requirements of the external and internal customer, acts with customer in mind, establishes and maintains effective relationships with customers, and gains their trust and respect.

• Dealing with Ambiguity – can effectively cope with change, can shift gears comfortably, can decide and act without having the total picture

• Interpersonal Savvy – relates well to all kinds of people, inside and outside the organization uses diplomacy and tact.

Location:

Remote –Gurugram, HR

Scheduled Weekly Hours:

40

Title: Middle School ELA Teacher

Location: United States Remote TX

Full time 

Job Description:

Job Description

Required Certificates and Licenses: Active Middle School English Language Arts Teaching Certification

Residency Requirements: TEXAS

Salary: $49,000 plus the eligibility of a performance bonus.

Start Date: School Year 2025/2026

The Middle School English Language Arts (ELA) Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANYONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. Passionate Educators are needed at Texas Virtual Academy of Hallsville (TVAH). We want you to be a part of our talented team!

The mission of Texas Virtual Academy of Hallsville (TVAH) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Travels as required (on average once per month and/or approximately 20% of the time) for face-to-face professional development, student testing, and as required by school

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

DESIRED QUALIFICATION:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.
• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual.

Job Type

Regular

Title: Program Coordinator, Physician Operations

Location: Boston MA United States

time type: Full time

job requisition id: RQ4040370

Job Description:

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Monday - Friday 8:30am to 5pm

The Program Coordinator, Physician Operations will report to the Director of Physician Operations and Academic Affairs of MGB Radiology. This position is responsible for a variety of tasks including HR onboarding of clinical and research faculty and trainees; monitoring of credentialing and payor enrollment; Harvard Medical School appointments and promotions; and visa processing. MGB Radiology is a dynamic department which employees over 400 clinical Radiologists who interpret over one million radiology exams each year, providing care to patients at numerous locations located across eastern Massachusetts.

Qualifications

Key Roles & Responsibilities

Credentialing and Enrollment

• Work closely with Central Credentialing Office to initiate and track credentialing of new physicians, both attendings and trainees
• Initiate ad hoc cross-credentialing and privilege expansion requests and see through to approval
• Support physicians in the re-credentialing process and provide documentation from departmental records as requested
• Ensure Brigham and Women's Physicians Organization (BWPO) payor enrollment team is apprised of new requests to payor enroll physicians and track progress toward full enrollment
• Keep Director of Medical Staff Credentialing informed of issues that arise during the credentialing and enrollment processes

Visa Processing

• Work alongside other Program Coordinators to complete departmental intake paperwork for new visa requests and submit to the Office for Global Professional and Scholars (GPS)
• Track visa requests in Visa Manager, respond to questions from GPS, and keep visa applicants apprised of progress toward approval
• Work with current physicians and researchers to renew and/or amend visas as necessary

HR Onboarding

• Submit New Hire paperwork to Human Resources for all incoming physicians
• Keep HR informed of anticipated changes in start dates due to unforeseen delays in onboarding
• Draft and submit offer letter addendums as necessary

Harvard Medical School Appointments and Promotions

• Work with hiring managers to draft job advertisements and post to relevant online and print job boards. Track postings and ensure they are renewed or cancelled in a timely manner.
• Input required data in HMS search portal for all external searches
• Submit new hire paperwork in Harvard PeopleSoft for all new research fellows and associates
• Manage the annual reappointment processes for all researchers and term faculty appointments
• Work alongside with Director to prepare paperwork (including soliciting all external letters of reference and following up as necessary) for discussion of Harvard promotion nominees at Radiology HMS Executive Committee meetings and for subsequent submission to HMS Faculty Affairs. Respond to requests for edits to nomination materials throughout the promotion process and keep nominees apprised of progress

Other Responsibilities

• Provide employment and credentialing verification to outside requestors
• Assist in any special projects or ad hoc requests for physician data as assigned
• Other ad hoc responsibilities as requested by Radiology Management

Qualifications

• Bachelor's Degree preferred
• Minimum of 3-5 years of administrative or program support experience
• Mass General Brigham or similar industry experience a plus

Knowledge, Skills & Abilities

• Ability to communicate effectively, both orally and in writing
• Ability to exercise sound judgment with erse constituents
• Ability to appropriately prioritize tasks and shift focus as priorities change
• Must be able to work independently and complete tasks in a timely manner
• Strong organizational skills and detailed-oriented to a fault
• Resourceful with erse computer systems

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$21.78 - $31.08/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. 

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Credentialing Coordinator

Location: Centennial United States

Job Description:

Inspired by faith. Driven by innovation. Powered by humankindness. CommonSpirit Health is building a healthier future for all through its integrated health services. As one of the nation’s largest nonprofit Catholic healthcare organizations, CommonSpirit Health delivers more than 20 million patient encounters annually through more than 2,300 clinics, care sites and 138 hospital-based locations, in addition to its home-based services and virtual care offerings.

As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all. To learn more about a calling that defines and unites, please click here for more information about our mission, vision, and values.

The posted compensation range of $23.33 - $35.53 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.

Requisition ID 2025-443819

Employment Type Full Time

Department Compliance

Hours/Pay Period 80

Shift Day

Weekly Schedule Monday - Friday 8:00 AM - 5:00 PM

Remote Yes

Category  Risk and Compliance

Travel  No

You have a purpose, unique talents and now is the time to embrace it, live it and put it to work. We value incredible people with incredible skills – but your commitment to a greater cause is something we value even more. This is the heartbeat of our organization and your time will be spent in a supportive, team environment with resources to help you flourish and leaders who care about your success.

This position has dually aligned responsibilities, while striving for excellent quality of patient care; 1). Payer Credentialing initial and re-credentialing files, and 2). Facility Credentialing & Privileging: Coordinates and completes all required medical staff and health professional applications, forms and delineation of privileging information for our medical staff partners. Coordinates a comprehensive specialized credentialing program to assure compliance with the payer credentialing requirements and delegated carrier agreements and NCQA requirements that are built into our policies and procedures. Manages our NCQA certification, and annual delegated commercial payer audits assigned.

• Serve as the technical resource regarding NCQA accreditation standards, adherence to delegated policies, delegated commercial agreements, and policies and procedures governing the OMA credentialing staff.
• Manages Malpractice Group coverage, application process, evaluate information reported and submit to applicable carriers for review and certificate of coverage.
• Manages provider's DEA; link to appropriate clinic location for supply and pharmaceutical savings programs.
• Responsible for assigned annual delegated payer audits; building relationships, understanding unique requirements of delegated agreements, creating file review rosters, file review audit (electronically), coordinating quality reporting, reviewing findings and responding to findings with OMA leadership support.
• Understands and engages in National Committee for Quality Assurance (NCQA) requirements, to effectively work with our delegated commercial payers.
• Become subject matter expert on NCQA, URAC, CMS standards, delegated credentialing policies and procedures, and update in policy software.
• Must be able to manage a high volume of provider files, while maintaining completion prior to targeted effective dates.
• Analyze essential data within the applications and all additional relevant documentation/information to ensure compliance with all payer, NCQA, federal and state regulatory requirements, Medical Staff Bylaws and affiliated documents, and TJC standards for initial appointment, reappointment in an independent, efficient, and timely manner.
• Compile and authenticate Commercial Payer and Government Enrollment, Medical Staff, Allied Health applications and waiver requests in compliance with payer and regulatory requirements and accreditation standards. This includes, but is not limited to, the primary source verification of information, collection and analysis of information received, and pursuit of additional information as necessary.

Job Requirements

In addition to bringing humankindness to the workplace each day, qualified candidates will need the following:

• Working knowledge of NCQA, URAC, The Joint Commission, CMS, and Department of Health standards.
• Successful experience with previous delegated commercial payer audits preferred.
• Proven leadership skills: ability to develop and sustain trusting work relationships, ability to educate and motivate team members, ability to communicate effectively with various levels of professionals, ability to self-regulate and meet deadlines, ability to use critical thinking and strategic approaches in problem
• Associate degree preferred
• Bachelor degree preferred
• Two (2) years of healthcare-related physician/allied health professionals credentialing experience, medical staff related experience, or degree in business administration or medical staff services in management, in lieu of experience.
• CPMSM or CPCS certification, preferred.
• High school diploma/G.E.D. Required

Physical Requirements - Sedentary work - prolonged periods of sitting and exert up to 10 lbs. force occasionally

Where You'll Work

We believe in the healing power of humanity and serving the common good through our dedicated work and shared mission to celebrate humankindness. 

CommonSpirit Mountain Region’s Corporate Service Center is headquartered in Centennial, CO where our corporate leaders and centralized teams support our hospitals, clinics and people – including marketing, human resources, employee benefits, finance, billing, talent acquisition/development, payor relations, IT, project management, community benefit and more. Many of our centralized teams offer a remote work option which supports a healthy work-life balance while still providing a culture of collaboration and community where incredible people are doing incredible things every day.

Title: Executive Assistant

Location: Waco, TX United States

Work Type: Hybrid, Full Time

Job ID: JR0003297

Job Description:

Are you looking for a place where you can bring your drive?

Welcome to Neighborly-the hub of service brands that connects customers to top-notch local experts who repair, maintain, and enhance homes and businesses. Our long-standing business, with over 40 years of experience, is focused on strategic innovation as we build the future of home and business services. Bring your drive to the table as we unlock new doors together, taking your career to the next level.

Bring your experience and be empowered to innovate.

As an Executive Assistant for the Glass Doctor team, a typical day for you will include:

• Acting as the point of contact for Franchise Owners, the corporate team, and all other stakeholders. Serve as the trusted right-hand to the brand President and Vice President, masterfully managing their calendars, planning, travel arrangements, and expense reports.

• Act as the central communication hub and first point of contact for Franchise Owners, the corporate team, and all key stakeholders.

• Craft, format, and distribute polished internal and external communications, ensuring information flows in a timely and accurate manner.

• Own the coordination of all department meetings, from sending calendar invites and managing technical setup to taking clear, detailed notes when requested.

• Champion the customer experience by fielding complaints and driving them to a timely and satisfactory resolution.

• Keep the office running smoothly by acting as the office manager, maintaining and ordering all necessary supplies.

• Set the stage for successful training weeks by coordinating and ordering all food, supplies, and materials.

• Prepare and manage important legal and compliance documents with precision.

• Handle sensitive information with the utmost confidentiality and discretion.

Bring your skills and be inspired to achieve success. (Required qualifications)

• Experience: 2+ years as an administrative assistant or executive assistant required.

• Proficiency in Microsoft Office Suite

• Skills:

• Self-motivated and energetic self-starter

• Problem solver with a positive and professional attitude

• Excellent follow-up and follow-through skills

• Ability to work well under pressure and meet deadlines

• Outstanding organizational and time management skills

• Strong planning and project management abilities

• Powerful interpersonal and prioritization skills

• Clear and effective communication skills

• Proficient knowledge of Microsoft Office

• Sense of humor

• Technology savvy

• Sense of humor

• Education: High School Diploma or General Education Degree "GED" is required.

• Associate's degree preferred but not required.

• Schedule / in-office requirements: Hybrid working model; Monday-Wednesday in office, Thursday/Friday from home.

• Our office location is 1010 N University Parks Drive, Waco, TX

Bring your goals and be enabled to reach them.

• Competitive Pay: Commensurate with experience

• Schedule: Full-time, Monday - Friday

• Benefits: Check out our benefits offerings here: Neighborly Benefits

• Financial Benefits: Equity and bonus opportunities

• Perks: Paid time off, Paid holidays, Recess breaks, wellness programs

Title: Executive Assistant

Location: Seattle United States

Job Description:

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

We are seeking a dynamic and people-driven Executive Assistant (EA) to join our Engineering administrative team. This permanent role will provide support to a GVP and up to 2 VPs. As a part of the Engineering EA team, you will play a pivotal role in keeping the organization running smoothly and efficiently, fostering team morale and cohesion. The ideal candidate has executive presence, is highly organized, personable, exhibits exceptional judgment, has a keen eye for detail, and a strategic mindset. As a partner to Engineering Leaders, you will be responsible for a wide range of tasks that align with business objectives. This position requires constant communication, a high degree of business maturity, and strict confidentiality.

This position is an inidual contributor role reporting to the Lead Executive Assistant.

Responsibility

• Act as the primary point of contact for G/VPs and Leaders

• Develop and maintain structured systems to optimize the G/VP's time and activities

• Resolve internal and external scheduling conflicts proactively

• Provide support for team Town Hall meetings by sending reminders, deck creation, managing webinars, and facilitating Q&A sessions

• Manage a complex calendar that includes: scheduling meetings across various time zones, travel, conferences, earnings, presentations (off-site and internal), and group events

• Make comprehensive and end-to-end travel arrangements and process expense reports

• Serve as a creative problem solver, liaison, and facilitator in managing support responsibilities

• Draft, review, and edit correspondence, reports, and executive-level presentations with a high level of accuracy and attention to detail

• Collaborate with EAs to the leadership team and provide backup support as needed

Job Designation

Hybrid: Employee ides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

• Bachelor's degree

• Minimum 4+ years of relevant professional experience supporting a VP executive in a fast-paced and demanding corporate environment, preferably with a public technology or SaaS company

• Experience in working with highly confidential information

Preferred

• Demonstrated professionalism and discretion

• Comfortable with ambiguity and capable of independent decision-making

• Proactive and solution-oriented, consistently seeking opportunities to add value and assist the team

• Proven ability to respond to needs quickly and efficiently, prioritizing work with strong attention to detail

• Self-starter who can work with minimal supervision and anticipate the needs of leaders

• Ability to effectively communicate and collaborate with a erse range of people and job functions, including at the senior executive and director level

• Excellent judgment in setting priorities and interacting with internal and external contacts

• Ability to perform effectively under pressure and meet tight deadlines

• Excellent interpersonal, verbal, and written communication skills

• Strong focus on customer service, a team-player mentality, and the ability to work collaboratively with business partners

• Proficient in modern productivity software, such as Google Suite (Google Docs, Sheets, Slides) and Docusign-provisioned AI-assisted applications

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $45.19/hour - $65.67/hour

Washington, Maryland, New Jersey and New York (including NYC metro area): $42.98/hour - $58.71/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Work Authorization Notice: Please note that we do not provide visa sponsorship or immigration support for this position. Applicants must already be authorized to work in the United States on a full-time, permanent basis without the need for current or future sponsorship.

Life at Docusign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

Equal Opportunity Employer

It's important to us that we build a talented team that is as erse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

EEO Know Your Rights poster

#LI-Hybrid

Title: Executive Assistant to GTM NA

Location: San Francisco United States

Employment Type: Full time

Department: Revenue

Job Description:

ElevenLabs is a research and product company defining the frontier of audio AI. Millions of people use our technology to read articles, voice over videos, and restore voices lost to disability. Leading developers and enterprises worldwide use ElevenLabs to build intelligent agents for support, sales, and education.

We launched in January 2023 with the first AI model to cross the threshold of human-like speech. In January 2025, we raised a $180 million Series C round, valuing the company at $3.3 billion. By September 2025, that valuation doubled to $6.6 billion as we surpassed $200 million ARR in under three years.

Our mission is to build the most important audio AI platform in the world, solve AI audio intelligence, and make information accessible in any voice, language, or sound.

Our core offerings are our Creative Platform and the Agents Platform, powered by proprietary Text to Speech, Speech to Text, and conversational AI models.

We are just getting started. If you want to work hard and create lasting impact, we would like to hear from you.

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don't have job titles. Instead, it's about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company-from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You'll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what's possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you're not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

The Executive Assistant is a pivotal role within our organization, offering direct support to our GTM leader in NA. This position demands a high level of integrity, discretion, and professionalism. You will be instrumental in optimizing schedules, facilitating effective communication, and ensuring strategic priorities are met with efficiency and precision. ElevenLabs interacts with organizations ranging from Fortune 500 companies to governments to start-up founders. In this role you will be exposed to the transformative possibilities of AI voice technology.

• Executive support: Manage the GTM leads time, including calendar and inbox, prioritizing engagements and optimizing their time for strategic initiatives.

• Reply and draft emails: Engage and manage communication both internally & externally.

• Travel arrangements: Coordinate travel plans, including itineraries, accommodations, and logistics.

• Event coordination: Organize customer meetings, retreats, and off-sites that foster team collaboration and planning.

• Confidentiality: Handle information with the utmost discretion, ensuring confidentiality and integrity in all dealings.

• Support key meetings: Circulate agendas, capture notes and ensure actions are complete.

• Organizational support: Organize and improve existing automation processes.

Who you are

We're looking for exceptional iniduals who combine technical excellence with ethical awareness, who are excited by hard problems and motivated by human impact. You'll strive with us if you:

• 3+ years supporting executives in a fast paced environment, specifically AI, SaaS or technology.

• The ability to look ahead, foresee needs, and solve problems before others are aware.

• Highly motivated and driven inidual with a strong work ethic. You're committed to going the extra mile.

• Proven track record of managing shifting priorities, goals, and organizational structures.

• Strive for excellence in every aspect of work, consistently taking ownership of your outcomes and overdelivering on goals.

• Comfortable with ambiguity and you anticipate problems with care.

• Have a humble attitude and are eager to learn whatever it might take to help your team and our customers succeed.

• Demonstrate the highest level of discretion and integrity in handling confidential information.

Location

This role is remote-first, so it can be executed from anywhere in the United States, however there is a preference for candidates located in the San Francisco Bay Area.

Title: Administrator, Policy & Advocacy (S2)

Location: Washington DC United States

Requisition Number: ADMIN007895

Full time

Hybrid

Job Description:

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places - over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

The Administrator for the Policy & Advocacy ision will offer integral support for Save the Children U.S.'s advocacy efforts on behalf of vulnerable children. Reporting to the Chief of Staff for the Policy & Advocacy ision, the Administrator will provide high-level scheduling support to the Chief Policy Officer and be responsible for supporting the daily operations of the ision: coordinating meetings, maintaining shared resources, and completing tasks and projects as assigned.

The Administrator must be collaborative and enjoy working in an environment that is mission- and results-driven. The ideal inidual will possess good judgment, strong communication and organizational skills, and the ability to balance multiple competing priorities. The Administrator is entrusted with high-level, confidential information and is required to maintain the highest standard of professional discretion, in addition to demonstrating Save the Children's core values of Accountability, Ambition, Collaboration, Creativity, and Integrity.

What You'll Be Doing (Essential Duties)

• Not inclusive of all role responsibilities. May be subject to change.

Scheduling and Administrative Support for Chief Policy Officer (25%)

• Schedule meetings and proactively manage scheduling conflicts.
• Track meeting requests and invites.
• Arrange travel and accommodation.
• Prepare briefing materials for travel, meetings, and events.
• Draft correspondence.
• Submit invoices and complete expense reports for reimbursement.

Support Senior Management Operations (25%)

• Provide administrative support to managers as needed, including preparing expense reports and booking travel and accommodation.
• Help facilitate the hiring, onboarding, and offboarding of staff and interns.
• Support the planning an execution of retreats, team-building activities, and trainings.

Support Division Operations (50%)

• Meeting and Events:

• Coordinate the ision's weekly team meetings: schedule meetings, compile agendas, track action items, and offer technical support as needed.

• Provide administrative and staffing support for external events.

• Support the coordination of executive meetings and engagements with U.S. government stakeholders.

• Administrative Support:

• Collaborate with staff to ensure efficiency and consistency with shared administrative and operational processes.

• Track and notify staff of department updates, organization-wide deadlines, and filing deadlines for legal compliance.

• Complete tasks and projects as assigned.

• Knowledge Management:

• Facilitate information sharing, resource development, and documentation of progress towards the ision's strategic objectives.

• Maintain email distribution lists, personnel records, and staff organizational charts, ensuring all are up to date.

• Manage subscriptions and memberships, ensuring all team members have access to and awareness of the resources available to them, as well as sufficient training to use them effectively.

Expectations

• Serves as a helpful resource for colleagues.
• Seeks out new perspectives, knowledge, and best practices to improve performance.
• Proactively offers solutions to problems.
• Maintains engaged presence in the office, team meetings, and at events.

Required Qualifications

• Minimum of a High School Diploma or equivalent, plus at least 1 year of relevant experience or education.
• Professional proficiency in MS Office suite.
• Professional proficiency in spoken and written English.
• Highly organized, motivated, and detail oriented.
• Communicates with clarity, precision, and compassion.
• Demonstrated ability to think critically, creatively solve problems, and collaborate effectively with iniduals and teams, both internally and externally.

Preferred Qualifications

• Belief in Save the Children's mission.
• Strong interest in government and/or policy advocacy.
• Excellent writing skills.
• Demonstrated success providing excellent customer service.
• Undergraduate degree in Political Science, International Relations, or Public Policy.

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location:

• Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average: Target hourly pay for this position is $24.31 - $27.18
• Geo 2 - Locations around the US National Labor Cost Average: Target hourly pay for this position is $21.66 - $24.21
• Geo 3 - Locations significantly below the US National Labor Cost Average: Target hourly pay for this position is $19.41 - $21.69

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here).

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Flexible schedules and time off: Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays and hybrid working opportunities
• Health: Competitive health care, dental and vision coverage for you and your family
• Family: A variety of paid leaves: caregiver, parental/adoption, critical child illness and fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: A retirement savings plan with employer contributions (after one year)
• Wellness: 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events
• Employee Assistance Program: free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and inidual, is to seek and maintain safe working conditions for all.

Title: Technical Secretary

Location: Hamilton United Kingdom

Job Description:

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK's largest house builders. Our Scotland West Division are looking to recruit a Technical Secretary on a Part Time basis to join the Division's Technical/Commercial function.

The Role

The role of Technical Secretary supports the Office Manager in the day to day running of departments and provides secretarial and administration support to the Technical and Surveying Team/Department.

Overall principle accountabilities of the role include:

• Secretarial duties for the department including, but not limited to, diary management, organising meetings and email management.
• General administrative duties including, but not limited to, department holiday management, stationary orders, filing, typing, dealing with incoming and outgoing post for the departments, archiving.
• Updating and managing databases specific to the departments.
• Collating board report information.
• Maintain updates of departmental procedures, and distribution.
• Assisting with charity events, isional presentations/seminars as and when required.
• Provide relief switchboard and reception cover as and when required.

Technical Team - Specific Accountabilities

• Logging of invoices from NHBC, ensuring accuracy and confirming information for the accounts team.
• Supporting with postal addresses for new sites.
• Registration of new sites with NHBC.
• Providing Sales Information for sites.
• Documentation control using departmental specific systems.

Commercial Team - Specific Accountabilities

• Maintaining COINS database for subcontractors.
• Obtaining waste data on a monthly basis.
• Ordering site consumables, protection material and site signage.
• Obtaining timber data on a monthly basis.
• Assisting with raising/issuing rebate invoices and collection of monies.
• Dealing with local supplier chains.

Specific accountabilities listed above may require training, this will be provided in the role.

Experience, Qualifications and Skills

Experience

• Experience of working within a busy and fast-paced administration role.
• Experience of working with in the construction industry desirable.

Qualifications and Training

• GCSE Maths and English - Grade 4/C or above (or equivalent)

Skills and Aptitude

• Good interpersonal skills.
• Excellent organisation and administration skills, including good attention to detail.
• Ability to work on own as well as part of a team.
• Works effectively to deadlines under pressure and competently works on multiple tasks simultaneously.
• Ability to wok to own initiative.
• Proficient IT skills along with a good working knowledge of Microsoft Office (Word, Excel and Outlook) and the ability to adapt to new systems.
• Committed to ersity and inclusion

The Role and Working Conditions

• Part Time role - 17.5 hours
• Flexible on days/hours worked
• Willing to be flexible in respect to day to day duties and hours worked.
• Office based role with flexible working and core hour options available.

In return we can offer you:

• Competitive salary
• Competitive annual bonus
• Contributory pension scheme
• 25 days holiday, plus bank holidays
• Access to discounts and benefits portal
• ShareSave Scheme
• Cycle to Work Scheme
• Life assurance
• Holiday Purchase Scheme
• Earn and Learn Opportunities

We reserve the right to close this vacancy if a large volume of applications are received.

Apply

Corporate Paralegal

locations

New York, NY

time type

Full time

job requisition id

R100117276

Job Title: Corporate Paralegal

THE ROLE

We are seeking a highly organized, detail-oriented, and proactive Corporate Paralegal / Legal Administrator to join our Legal Department. This role supports a broad range of corporate legal functions— including contract management, corporate governance, compliance, legal entity administration, and basic subpoena and litigation support—within a dynamic, event-driven business in the live entertainment and sports industry. The ideal candidate has excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining exceptional accuracy and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Contract lifecycle management: Manage intake, routing, workflow tracking, and execution for vendor agreements, NDAs, service contracts, sponsorships, marketing and talent agreements, production and venue agreements, and leases.

• Contract resources and reporting: Prepare and maintain contract summaries, playbooks, templates, clause libraries, and a central contract repository/CLM database; monitor key dates, renewals, and obligations.

• Corporate governance: Assist with board and committee meeting materials, agendas, minutes, resolutions, written consents, and organizational documents.

• Entity management: Maintain corporate records (minute books, director/officer slates, entity charts) and internal databases; coordinate with tax and finance on entity updates and structuring changes.

• Filings and registrations: Manage entity formations, foreign qualifications, annual reports, DBAs, state and local registrations, permits, and licensing compliance.

• Regulatory, financial, and KYC support: Prepare and coordinate KYC/AML documentation, officer attestations, secretary certificates, good-standing certificates, and certificates of insurance requests.

• Subpoena and litigation support: Coordinate responses to third-party subpoenas and records requests; facilitate service of process; assist with legal hold notices, custodian outreach, and collection of business records; liaise with outside counsel and internal stakeholders; track deadlines, productions, and basic discovery tasks.

• RFP and cross-functional support: Assist with RFP responses and due diligence; collaborate with tax, finance, accounting, procurement, HR, IT, and operations on corporate and contractual matters.

• Templates and version control: Consolidate and maintain legal templates; manage version control, document naming conventions, and controlled distribution.

• Information requests: Respond to internal and external requests for legal documentation, corporate information, and notarizations/apostilles as needed.

• Project and administrative support: Support special projects, process improvements, calendaring, e-billing/vendor onboarding, and other administrative functions of the Legal Department.

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor’s degree and/or Paralegal Certificate preferred.

• Equivalent professional experience may be considered in lieu of formal education

• 3–7 years of corporate paralegal or legal administrative experience, preferably in an in-house legal department or law firm; prior experience in live entertainment, sports, media, or hospitality is a plus.

• Strong understanding of corporate law and governance, contract administration, and compliance processes; familiarity with records retention and discovery best practices

Skills and Abilities

• Exceptional attention to detail and organization; ability to prioritize and manage multiple deadlines and stakeholders; strong writing, proofreading, and verbal communication skills; sound judgment and problem-solving abilities.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with CLM/contract management systems and e-signature platforms; familiarity with e-billing/matter management and basic e-discovery tools; exposure to AI-assisted contract review platforms is a plus.

• High level of discretion and integrity in handling confidential information; strong client-service orientation suitable for both internal stakeholders and external partners.

• Self-starter who can work independently and collaboratively within a small, high-performing team; flexible and responsive in a dynamic, event-driven environment

COMPENSATION

Competitive salary between $110,000-$115,000, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: New York City (Hybrid Schedule: 3–4 days in-office per week)

Executive Administrative Assistant 

Job Category: Executive Admin

• Full-Time
• Hybrid

• Locations

  Birmingham, MI 48009, USA

Executive Administrative Assistant            

Location:                   Hybrid – Birmingham Office

Compensation:        $68,000.00 - $83,000.00(Range applies to US candidates only) + Benefits/Variable Comp/Equity - Range may vary based on experience. 

Employment Type: Full-Time

Benefits Offered:    Vision, Medical, Life, Dental, 401K

Summary

OneStream Software is looking for an Executive Administrative Assistant (EA) to join our Operations team. In this role, The Executive Administrative Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Offices of the Executive and Senior leadership functions within our AI Product & Engineering. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Primary Duties and Responsibilities

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Executive or Senior Leadership's schedules are followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Executive or Senior Leader's time and office.
• Provides a bridge for smooth communication between the Executive or Senior Leadership’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Executive or Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Executive or Senior Leader updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Executive or Senior Leaders’ bios are kept updated and responds to requests for materials regarding the Executive or Senior Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Executive or Senior Leadership.
• Assist with miscellaneous research and purchasing.
• Partner with cross-functional partners as appropriate - including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attend staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

Required Education and Experience

• Bachelor’s degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.
• 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization.

Preferred Education and Experience

• Proven administrative experience and background.
• Knowledge of office management systems and procedures.

Knowledge, Skills, and Abilities

• Ability to maintain the upmost confidentiality standards
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience and interest in internal and external communications
• Attention to detail.

Why Join The OneStream Team 

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry-specific) 
• Strong culture and camaraderie
• Multiple training opportunities

#LI-Hybrid

Content Asset Manager

Hybrid; Santa Monica, CA

Overview

Placement Type:

Temporary

Salary:

$37.40-41.56 Hourly

Imagine working at the forefront of digital entertainment, where every image tells a story and every piece of content captivates millions. Our client, a global leader in media and entertainment, is seeking a meticulous and passionate inidual to join their dynamic Marketing Operations team. As a vital partner to Aquent, you will play a crucial role in ensuring the visual integrity and timely delivery of content that defines user experiences across innovative digital platforms. If you thrive on organization, have an eagle eye for detail, and are driven by the power of compelling visuals, your impact here will be immediately felt by audiences worldwide.

**What You’ll Do**

In this pivotal role, you will be at the heart of content delivery, managing the lifecycle of visual assets from creation to publication. Your expertise will directly influence how millions experience digital entertainment, ensuring seamless and high-quality visual presentations. You will:

* Manage the fulfillment of digital content to various partners and clients.

**Required Skills & Experience**

* A minimum of 5 years of production background, demonstrating a robust understanding of operational workflows.

**Preferred Skills**

* Agency or network experience in a production capacity.

Title: Unit Representative, Med/Surg Unit I

Location: Livingston, NJ US

Req #: 0000219393

Status: Part-Time

Pay Range: $20.27 - $21.34 per hour

Job Description:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Assumes responsibility for all clerical functions on a nursing unit, including the transcription of all physician orders.

Qualifications:

Required:

• High School Diploma or General Education Degree (GED)

Preferred:

• Some College
• Previous healthcare experience
• Bilingual

Scheduling Requirements:

• Shift- 3:00pm-11:00pm
• Monday -Friday with every other weekend/holiday
• Part Time/Evening

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey-whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Title: Registration Clerk

Location: Saskatoon Canada

Job Description:

Position #: 165924

Union: SEIU

Facility: St. Pauls Hospital

City/Town: Saskatoon

Department: Registration and Information Services

Type: Part-time temporary

FTE: 0.64

Shift Information: Days, Evenings, Weekends

Hours of Work: 9 shifts of 8 hours per 3 weeks

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: Pay Band 9 $21.380 to $22.890 (3 step range)

Travel Required: No

Job Description: Provides registration, admission, discharge, reception and administrative services.

Human Resources Exemption: No

Education

• Medical Administrative Assistant diploma

Competencies

• Intermediate - Computer skills
• Communication skills
• Intermediate - Keyboarding skills
• Organizational skills
• Interpersonal skills

Knowledge and Abilities

• Ability to work independently

Title: Receptionist

Location: Malden United States

Part-Time

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance.

Title: Medical Virtual Administrative Assistant

Location:  PH

Remote 

Job Description:

We are seeking a detail-oriented and efficient Medical Scribe & Administrative Assistant to support a

physical therapy and integrative health practice. This role involves real-time scribing during patient procedures, creating and updating clinical documentation, and performing patient follow-up and administrative tasks. The ideal candidate will have prior experience supporting healthcare providers remotely, be HIPAA-trained, and bring excellent communication and organizational skills.

Work schedule:

• Part-time: 20 hours per week
• Aligned with Mountain Time (MT)

Responsibilities:

• Provide real-time scribing support to nurse practitioners and clinicians during procedures
• Draft and finalize patient encounter notes for Quality Control review
• Follow up on patient lab work, prescriptions, and clinical reminders
• Manage patient communications for follow-up scheduling and care instructions
• Maintain and update electronic health records accurately and securely
• Support back-office workflows as needed

Qualifications

• Bachelor’s degree in Nursing, Health Sciences, or related medical field.
• Minimum of 2 years of experience as a medical scribe, administrative assistant, or clinical support specialist in a healthcare setting.
• Prior experience supporting physical therapy, integrative health, or wellness practices preferred.
• Strong understanding of medical terminology, clinical documentation, and patient record management.
• Proficient in using Electronic Health Record (EHR) systems and digital documentation tools.
• HIPAA-certified or well-versed in HIPAA compliance and patient privacy regulations.
• Excellent English communication skills, both written and verbal.
• Strong attention to detail and accuracy in documentation.
• Highly organized, dependable, and able to multitask in a fast-paced environment.
• Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and telehealth platforms (e.g., Zoom, Doxy.me).
• Ability to work independently, maintain confidentiality, and adapt to changing clinical workflows.

Computer/laptop

Processor: Intel Core i5 or higher

RAM: 8GB or higher 

Storage: 256GB SSD or higher Operating 

System: Windows 10 or macOS 

Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 

Battery Life: Minimum of 8 hours

Internet

10 Mbps download and 5 Mbps upload

Accessories

Webcam

Noise-canceling headset with mic

Work set-up

Professional/presentable background

Quiet and distraction-free area

Title: Digital Marketing & Leads Specialist

Location: Metro Manila PH

Job Description:

We are seeking a creative and proactive virtual assistant specializing in Marketing and Lead Generation to support a physical therapy and integrative health practice. This role involves creating and managing social mediacontent, supporting marketing campaigns, and assisting with patient lead generation strategies. The ideal candidate will have experience in healthcare marketing, social media management, and lead outreach.

Work schedule

• Part-time: 20 hours per week
• Aligned with Mountain Time (MT)

Responsibilities:

• Develop and execute marketing strategies to increase practice visibility
• Create and schedule engaging social media content (Instagram, Facebook, YouTube, etc.)
• Assist in video editing and posting (e.g., patient education and promotional content)
• Manage lead outreach campaigns and follow-up processes
• Support email marketing and basic CRM management
• Coordinate with the internal team to ensure brand consistency and messagin

Qualifications

• Bachelor’s degree in Marketing, Communications, or related field.
• At least 2 years of experience in digital marketing, social media management, or lead generation.
• Background or familiarity with healthcare, wellness, or physical therapy marketing preferred.
• Proficient in social media tools and platforms (Meta Business Suite, Instagram, YouTube, TikTok).
• Experience using CRM and email marketing platforms such as HubSpot, Mailchimp, or ActiveCampaign.
• Basic video editing skills using Canva, CapCut, or similar tools.
• Strong understanding of organic lead generation and nurturing strategies.
• Excellent written and verbal communication skills.
• Highly organized, self-motivated, and detail-oriented.
• Comfortable working with minimal supervision and adapting to evolving marketing needs.

Computer/laptop

• Processor: Intel Core i5 or higher
• RAM: 8GB or higher 
• Storage: 256GB SSD or higher Operating 
• System: Windows 10 or macOS 
• Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher 
• Battery Life: Minimum of 8 hours

Internet

• 10 Mbps download and 5 Mbps upload

Accessories

• Webcam
• Noise-canceling headset with mic

Work set-up

• Professional/presentable background
• Quiet and distraction-free area

Title: Rev Recovery Audit Assistant

Location:

AAO Oak Brook - 2025 Windsor Dr

Milwaukee, WI - 3301 W Forest Home Ave

time type

Full time

job requisition id

R190884

Department:

10341 Enterprise Revenue Cycle - Revenue Recovery Audit

Status:

Full time

Benefits Eligible:

Yes

Hou****rs Per Week:

40

Schedule Details/Additional Information:

Work from home - Flex Start

IDEAL CANDIDATE WILL HAVE:

Hospital and/or Physician Billing Experience

Medicare Knowledge

Knowledge of Appeals

Pay Range

$24.85 - $37.30

Major Responsibilities:

• Update financial and audit tracking systems with the financial outcomes for all government and non-government payer audits that are captured.  Reconcile financial data in billing systems (Epic, Allegra, Star, Cerner, IDX), Enter financial outcomes for each pertinent case in the audit tracking database, Update missing and/or incorrect fields in the audit tracking database.
• Reconcile financial and audit tracking systems when payments or denials are received, Communicate to appropriate billing team to complete a Part A to Part B rebill.
• Monitor and investigate all automated RAC (RAC-A) denials as well as automated RAC denials for other governmental claims. Review and obtain all pertinent medical record documentation needed for responding for initial audit, Discussion, and Appeal requests.
• Identify automated RAC denials via Medicare remittance data or other automated process (FISS), NGS Connex. Review automated RAC denial for validity.  Collaborate with Denial Coordinators and if denial needs to be corrected.  Communicate automated RAC denial activity to leadership and team members,
•  Responsible for updating the financial systems and all other pertinent systems such as the audit tracking database with appropriate notes.
• Prepare and submit Governmental & Non-Governmental appeals when appropriate, Upload appeal documents, update audit tracking database, and financial systems. Ensure appeals are submitted with adequate supporting documentation and that the appeal is sent timely from date of denial. Submit appeal and monitor claim for repayment. Using knowledge of Medicare (or other governmental payors) billing requirements, determine if denial should be appealed. Determine the reason for denial on specific claims. Update financial and audit tracking database, Responsible for writing Governmental & Non-Governmental appeal letters as needed.
• Monitor FISS or other automated system(s) for Additional Development/Documentation Requests (ADRs) for Government audits received. Identify Prepayment/Post Payment Additional Development Requests via FISS on a daily basis. Create regulatory audits, and upload ADR(s) that are received in audit tracking database. Update ADR spreadsheet on Shared G: Drive for all prepayment regulatory audits received via FISS
• Monitor FISS for prepayment audit denials, On a daily basis review all Medicare remittance, FISS, and other automated system(s) for prepayment/Post Payment audit denials, Identify the corresponding denial reason code and remarks. Upload FISS MAPs as needed to process denials into the audit tracking database. Update the auditor decision, enter note, and process through the workflow in the audit tracking database.
• Monitor all Governmental & Non-Governmental audit denials. Provide information as needed in an accurate and time sensitive manner to support the appeals process. On a daily basis review all Medicare remittance data and FISS for RAC, MAC, and CERT denials. Process cases identified on the RAC Recovery Report emails that are received on a daily basis. Communicate RAC, MAC, and CERT denial activity on a daily basis to Regulatory Integrity management. Responsible that the financial and all other pertinent systems such as the audit tracking database documentation clearly indicate the nature and outcome of the denial. Run and analyze reports in audit tracking database.
• Performance of other duties as needed when appropriate. Fax, scan, email, print, copy. Create cases in the audit tracking database. Keep daily productivity log up to date. Contact Governmental & Non-Governmental auditors and contractors. Train new and/or existing associates.

Education Requirements:

• High School Graduate or equivalent

Experience Requirements:

• Typically requires 3 years of experience in hospital/physician coding, revenue cycle, payer contracting, billing/collections, database management.

Knowledge, Skills & Abilities Required:

• Electronic Health Record and revenue cycle systems

• Hospital and Physician Group revenue cycle operations and systems

• Demonstrated knowledge of regulatory audit process

• Effective written and verbal communications skills.

• Ability to work well within a team atmosphere.

• Self-motivation

• Knowledge of hospital reimbursement, hospital managed care contracts; government payer reimbursement regulations

• Knowledge and experience using Hospital clinical systems and Microsoft applications

• Knowledge of Hospital coding: HCPCS, CPT, Revenue Codes, DRGs; experience with hospital charge description masters (CDMs)

• Ability to operate scanner/copier, fax

• Must comply with AAH Remote work policy

T__his job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Title: Planner / Scheduler

Location: Cleveland OH United States

ID: 293202

Full time

Job Description:

Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

At MilliporeSigma, Planner/Scheduler will partner with production department to schedule and plan bulk manufacturing to support demand.

• Create, prioritize and manage process orders.
• Review schedule for potential material disruptions & advise supply chain group.
• Ensure bulk material availability to adhere to packaging & shipping timelines.
• Partner with Production Manager & Supervisor to adhere to production schedule.
• Facilitate weekly meetings with Production Manager & Supervisor.
• Partner with purchasing to ensure availability of raw materials for production.
• Assist entire supply chain group in maximizing throughput and reducing costs.
• Develop long & short-term capacity models to identify potential operational constraints.
• Act as a subject matter expert (SME) for the planning team.
• Develop systems to track forecast vs actual performance.
• Works to define, initiate and support best practices related to Supply Chain data management.
• Hybrid position

Physical attributes

• PPE as required, including steel toe shoes, safety glasses and hard hat.

Who You Are

Minimum Qualifications:

• High school diploma or GED
• 1+ years of work experience in planning, manufacturing production, inventory, purchasing or supply chain.
• 1+ years of SAP ERP/MRP systems experience

Preferred Qualifications:

• Strong database management skills, mathematical and problem-solving skills.
• Excellent verbal and written communications skills.
• Strong ability to exercise good judgment and apply high-level analytical skills.
• Ability to adapt with agility to frequently changing work requirements and deadlines.
• Highly detail oriented with excellent organization skills.
• Working knowledge of ISO standards (in relation to preparing documents).
• Fosters and environment of successful delivery and continuous improvement.
• At all times maintain a professional outlook and demonstrate respect, initiative, and commitment towards your internal and external customers.

Pay Range for this position - $28/hr - $43/hr

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. 

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Office Manager - Full Time

Job category: Adminstration

Requisition number: OFFIC003413

Full-time

Sandusky, OH 44870, USA

Description

NOMS Healthcare provides a different approach to healthcare. We are physician owned and physician led, where patient care is top of mind for all employees. Our goal is to continually improve our scope and depth of service based on the ever-changing needs of our patients.

NOMS is also committed to taking an active role in the betterment of our community, particularly related to healthcare matters affecting our fellow citizens. We develop and support health care practices recognized for exceeding patient expectations, thereby setting the standard for excellence in Northern Ohio. 

At the heart of our culture are the values that guide everything we do: Trust, Teamwork, Patient-Centered Care, Community Focus, and High Quality. These principles are more than words on a page — they shape how we serve, collaborate, and grow together. Do our values speak to you?   

We are rapidly expanding and want you to join our team! 

The Challenge (Job Summary)

The Office Manager is the liaison between the physicians and Northern Ohio Medical Specialists (NOMS) Administration. This inidual is responsible for the administration and application of all Northern Ohio Medical Specialists policies, procedures, and protocols.

The Office Manager is responsible for the application of and contribution to the goals and objectives of Northern Ohio Medical Specialists.  This inidual works with the physicians to ensure the smooth operation of the office including the directing, planning, and coordinating of all clerical and administrative office activities.  

Key requirements: 

• Hybrid schedule with availability to travel to the Cleveland location as needed

• Ability to room patients if and when needed

• This will be a solo role at launch, with no additional staff initially

• Clinical background is crucial. An MA or LPN is strongly preferred for medical knowledge, administering injections when applicable, and processing medication refills

• No direct supervision of clerical or clinical staff at first, with the possibility of adding and supervising staff in the future

Your Day to Day & Essential Functions:

1. Supervises clinical / clerical staff and office Supervisor / Manager. 
2. Manages multiple Physician’s offices.
3. Develops positive working relationships and establishes a foundation for trust and credibility with physicians and staff.
4. Oversees and manages all daily office operations.
5. Ensures physician and employee compliance with all federal and state regulatory agencies governing healthcare delivery.
6. Ensures compliance with NOMS corporate policies and procedures, including deadlines for submitting time sensitive materials.
7. Develops and implements short- and long-term work plans and objectives for clerical functions.  Maintains monthly meeting schedules and agendas with physicians and office staff.
8. Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary.  Ensures that office is staffed appropriately.
9. Establishes deadlines for work assignment and completion. Monitors work status and progress.
10. Identifies, analyzes, and resolves workflow problems.

What You Need to Succeed (Competencies, Education)

1.  Knowledge of organizational policies, procedures, and systems.
2.  Knowledge of medical office procedures.
3.  Knowledge of computer systems and applications.
4.  Knowledge of rules and procedures of the Centers for Medicare and Medicaid Services (CMS), and various insurance payers.
5.  Knowledge of medical practices, terminology, and reimbursement policies.
6.  Knowledge of ICD-10 and CPT coding.
7.  Knowledge of OSHA and HIPAA Compliance  
8. Bachelor's Degree with a business or clinical concentration preferred. 
9. 10+ years experience with Primary Care and/or Family Medicine.  
10. Minimum of three to five years supervisory experience, supervising five or more employees, in a clinical setting required.
11. Epic experience preferred but not required.

What We Offer You:

A Wonderful Environment: This position is based a hybrid position, and does involve travel to Cleveland.

Administrative Assistant

ID

2025-20592

Education

High School Diploma/GED

Discipline/Focus

Admin Support Production

Overview

Kimley-Horn is looking for a part-time Administrative Assistant to join our team in Lake Nona, Florida (FL)! This is an in-office role.

Hours are 10am-4pm Monday-Thursday and 10am-2pm on Fridays.

Responsibilities

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports 
  • This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors 
• Order supplies
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Run occasional errands

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients 
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

Administration & Co-Pay Assistant

Location:Remote, Ontario, Canada

Category:Business Services

widget:Full time

Job ID:R2520652

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations.

• Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting

• In-depth knowledge of the Microsoft Office Suite of applications is essential

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills;

• Ability to work independently and in a team environment;

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical and mathematical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Ability to implement processes resulting in satisfactory audit practices

• Ability to consistently meet deadlines

• Excellent problem solving skills; ability to resolve issues effectively and efficiently

• Strong business and financial acumen

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Title: Senior Rostering Coordinator

Location: Brisbane Airport Australia

Permanent 

AU$99,000 - AU$110,000 per year

Job Description:

Job Description

As a Senior Rostering Coordinator, you will lead day to day rostering operations across multiple sites, ensuring compliance with relevant Awards and agreements. You will work closely with operational managers and the payroll team to implement a centralised rostering system, analyse workforce data, and provide insights to support decision making. This newly created role will be critical to the success of a major go live project, you will be instrumental in trialling, refining, and embedding the model to ensure compliance and operational efficiency.

Key responsibilities include:

• Managing end to end rostering for approximately 300-400 employees across three sites in QLD.
• Ensuring compliance with Fast Food and Restaurant Industry Awards and enterprise agreements.
• Analysing rostering data to maintain a balanced workforce mix (approximately 50% casual).
• Supporting the rollout of a new rostering model during initial implementation.
• Collaborating with payroll and people services teams to integrate rosters with payroll systems.
• Providing training and guidance to site leaders on best practice rostering.

The Successful Applicant

To be successful in this role, you will have:

• Minimum 4 years' experience in workforce rostering or scheduling within a multi site environment.
• Hospitality or food & beverage industry experience is preferred
• Strong understanding of Award interpretation and compliance.
• Experience with rostering systems and data analysis.
• Advanced Excel and reporting skills.
• Excellent communication and stakeholder management abilities.
• A proactive, solutions focused approach and resilience to manage pushback when enforcing compliance.

What's on Offer

• Competitive salary package 100-110k + super
• Opportunities for further progression and benefits once the project has seen success
• Hybrid work arrangement: 3 days onsite, 2 days WFH.
• Flexible start and finish times
• Employee Assistance Program and access to international learning programs, including fully funded overseas development opportunities.
• Opportunity to influence and shape a new rostering model with future team expansion as the business grows.

Function: Secretarial & Business Support

Specialisation: Administrator

What is your industry?: Business Services

Location: Brisbane Airport

Job Type: Permanent

Job Reference: JN-102025-6872521

Title: Administrative Assistant

Location: East Perth ,  Western Australia, Australia

**Work Type:**Fixed Term - Part Time, Hybrid

**Salary:**Level 2, $76,912 - $82,464 per annum (pro-rata) (PSCA 2024)

Job Description:

This is a three (3) month fixed term, part-time (0.9FTE) position commencing ASAP with possible extension and/or permanency

The Public School Review (PSR) process plays a key role in: providing assurance to the Minister and Director General that schools are performing as expected; informing families and caregivers about the quality of education provision in their communities; and providing an opportunity for schools to receive clear, targeted feedback to inform their improvement planning.

Public School Reviews are undertaken by a review team consisting of a Director, Public School Review and a peer reviewer. Schools submit an electronic school self-assessment containing evidence to support their judgements about school effectiveness with a return timeframe negotiated at the conclusion of each PSR.

Review teams conduct school visits statewide to validate each school's self-assessment. A report is prepared by the Director, Public School Review and endorsed by the Deputy Director General, Schools. Reports are then made available in the public domain for 12 months.

The Role

The Administrative Assistant provides clerical and administrative support to directors and staff in the School and Principal Review directorate, including assisting in induction of new staff. They coordinate travel arrangements, including preparation of travel documents and booking of flights, accommodation, parking and transport, in line with department policy and procedures.

If successful, you will manage the payment of accounts, reconciliation and processing of corporate credit

cards, arrangement of quotations and purchasing. Additionally, you will be required to manage incoming telephone calls, visitor enquiries, diary appointments, meetings, emails and other directorate communications.

Professional Benefits

We are conveniently located in East Perth and our employees enjoy a range of benefits which include:

• 12% employer contributed superannuation.
• Flexible working arrangements are genuinely considered to create healthy work life balance including; working from home or remote, flexible working hours and part-time arrangements
• Generous leave entitlements including annual, personal, long service and parental leave
• Professional development opportunities and study leave/assistance
• Access to salary packaging (in accordance with relevant industrial instruments)
• Enjoy easy access to public transport with the Claisebrook train station just a 5-minute walk away or, take advantage of the free Yellow Cat bus service that stops outside our building entrance. Additionally, various CPP parking locations are within walking distance.

We are committed to building the leadership capability of our people (Building Leadership Impact).

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the ersity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of erse sexualities and genders, people with disability, and people from culturally and linguistically erse backgrounds.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before you start.

More information about employment eligibility can be found on our website and in the attached Job Description Form (JDF).

Title: Administrative Associate

Location: Hybrid in Stanford United States

Job Description:

Administrative Associate 1454117

• Hourly pay: $35/hr
• Worksite: Leading university (Stanford, CA 94305 - Hybrid, Must be on-site 3+ days a week)
• W2 Employment
• 40 hours/week, 1 Month Assignment

A leading university is seeking an Administrative Associate. The successful candidate will oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, etc. The company offers a great work environment!

Administrative Associate Responsibilities:

• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research, editing, and fact checking.
• Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Oversee and/or process a variety of complex financial transactions.

Administrative Associate Qualifications:

• 6 years of administrative experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Proven success in following through and completing projects.
• Stronger full-lifecycle management of in-person, virtual, and hybrid events coordination.
• Experience and skills in data management, editing, and drafting communications (i.e. education materials such as course handouts and program materials, web page content).

Shift:

• Monday to Friday 8 am-5 pm.

Title: Work Management Specialist I OR Work Management Specialist II

Location: L

remote type

Hybrid

locations

Lake Wales, FL

time type

Full time

Job Description:

Important Application Submission Information

More than a career - a chance to make a difference in people's lives.

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

Depending upon the desired qualifications of the successful applicant, the hiring manager may elect to fill this position at a higher level within the job hierarchy.

Job Summary

This position is the learner level of the Work Management Specialist classification hierarchy. This position is responsible for providing work management support for Power Grid Operations (PGO), Customer Experience & Services, while working within the parameters of established processes and standards. This position will provide administrative support to multiple managers and serves in a non-exempt capacity. This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing quality customer service.

Responsibilities

Provides quality customer service and support to Power Grid Operations

• Achieves acceptable level of availability during normal work schedule and emergency storm restoration after hours and weekends
• Takes ownership of customer issues and problems until resolved, requesting assistance as needed.
• Facilitates communication between internal and external customers
• Reports job status details to operation center personnel and others as requested
• Builds knowledge and skills through training of construction standards, compatible units, construction prints, etc. used in Power Grid Operations
• Ensures work is scheduled and executed timely
• Monitors various reports to ensure process adherence to achieve customer-related goals
• Research, root cause analysis and ownership of resolution of customer issues
• Provides feedback to supervision for coaching opportunities
• Collaborates with other work groups to ensure desired customer experience
• Professional and courteous in all contacts
• Uses software applications to prepare correspondence, reports, & presentations

Cost Management

• Creates appropriate work order to complete follow-up work
• Assists in reconciling work order materials, labor, and equipment to represent actual field construction
• Assists in resolving errors and prepares for close-out of construction work orders in work management system
• Develops skill set to report units of property to asset accounting accurately
• Responsible for bargaining unit payroll
• Ensures timesheet is accurately recorded in time management system in accordance with payroll guidelines
• Provides reports to Operations Leadership regarding bargaining unit employees

Reliability

• Prepares for and provides emergency restoration support as needed
• Supports the Delivery Operations reliability programs or processes using appropriate work management applications

EE Engagement/Safety

• Supports Human Performance safety culture through active participation in safety meetings
• Follows ergonomics and office safety guidelines
• Supports corporate initiatives
• Demonstrates a commitment to continuous learning and development

Required/Basic Qualifications

Note: Dependent on relative experience, the level to which a candidate is aligned is outlined below.

Work Management Specialist I

• High school diploma/GED

Work Management Specialist II

• High school diploma/GED AND one (1) year minimum required related work experience

Desired Qualifications

• Able to provide Operations Center Administrative support

• Ability to multi-task & prioritize work effectively

• Ability to manage multiple competing priorities

• Knowledge of SAP software applications

• Knowledge of MAXIMO software applications

• Detail oriented

• Demonstrates excellent customer skills

• Ability to provide backup support for multiple work functions

• Possesses effective written and verbal communication and interpersonal skills

• Collaborates effectively in a team environment & works independently in resolving problems

• Exhibits flexibility and dependability during normal work schedule and emergency storm restoration

• Supports changing work environments, processes, and policies

• Proficient in Microsoft Office software

• Knowledge of local ordinances, permits, and inspections

• Knowledgeable of delivery operations processes and work management and related computer applications

• Ability to provide extended in-person emergency response support during storm restoration efforts

Working Conditions

• Hybrid Mobility Classification - Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable daily commute to a Duke Energy facility

#LI-VF1

#LI-Hybrid

Travel Requirements

5-15%

Relocation Assistance Provided (as applicable)

No

Represented/Union Position

No

Visa Sponsored Position

No

Please note that in order to be considered for this position, you must possess all of the basic/required qualifications.

Privacy

Do Not Sell My Personal Information (CA)

Terms of Use

Accessibility

Title: Associate Consultant/Sr. Project Coordinator

Location: United States

Job Description:

Requisition ID

23634

Country

United States of America

Location type

Remote

About Us

Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That's why the world's most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than.

Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle:

• Organizational Strategy
• Assessment and Succession
• Talent Acquisition
• Leadership Development
• Rewards and Benefits

Job description

The Senior Project Coordinator will coordinate all operational aspects of medium size client projects and will support Project Managers in executing large global client projects. Senior Project Coordinators may also provide direction to Project Coordinators in support of project objectives. Senior Project Coordinators serve as a key resource for keeping project execution on track internally through project planning and monitoring. As primary contacts for fielding client requests, they are also critical to the ability of Korn Ferry to provide excellent customer service.

KEY RESPONSIBILITIES

• Own mid-size projects, or work-streams within larger projects.
• May provide direction to Project Coordinators.
• Ensure that Korn Ferry is meeting or exceeding agreed upon commitments outlined in signed contracts by managing the execution of project timelines, as well as external and internal client expectations.
• Coordinate project deliverables including: assessment tools, interactive learning, coaching, consulting, and instructor led training.
• Custom delivery process coordination.
• Planning and scoping for profitable delivery.
• Coordinate with lead consultant and enablement team on custom enablement requirements, including scheduling, scoping, and cost.
• Be aware of project staffing needs and work with necessary stakeholders to fulfill those needs.
• Identify delivery dates and collaborate on scheduling of work.
• Ability to review / monitor project financials, track project expenses, and trigger timely invoice requests.
• Compile budget and status reports as needed.
• Act as primary point of contact for owned projects to Operations and Revenue Manager for project related activities and inquiries.
• Serve as primary point of contact for direct communication with the participants, client, faculty, coaches, and/or third-party vendors.
• Support delivery of work (manage participants, platforms, instruments, results / output, logistics fulfillment).
• Independent travel to support client deliveries.
• Participation in client-facing meetings (drive preparation, agenda, meeting notes).
• Facilitate debrief meetings; compile project summary and case studies where needed.
• Coordinate materials production for client-focused meetings.
• Back office systems: includes entering project details into SAP and a variety of proprietary business systems.
• Delivery systems: enter and monitor key delivery information in proprietary delivery platforms.
• Provide quality assurance for others.
• Proactively manage scope creep of projects over time and manage project profitability.
• Assure adherence to defined process.
• Collaborate on continuous quality and process improvements through innovation, technology, and creativity.
• May participate in internal initiatives and other duties as assigned.

PROFESSIONAL EXPERIENCE / QUALIFICATIONS / SKILLS

• 2-5 years professional experience in a corporate setting.
• Demonstrated track record of upward progression within a corporate environment combined with sound judgment and professional maturity is strongly preferred.
• Experience with SAP or other ERP systems is a plus.
• Must be able to work with little supervision, be detail-oriented, flexible in terms of hours and responsibilities as work requires, and able to organize multiple priorities and work deadlines (in accordance with local employment laws).
• High level of professionalism and ability to work with senior level executives.
• Proficiency in MS Word, Excel, Outlook, and PowerPoint with the ability to learn challenging internal software programs.
• Strong project coordination skills.
• Financial Acumen.
• Ability to interpret contracts.
• Understanding of how engagement structure influences revenue.
• Laser focus on profitable delivery at project and firm levels.
• Ability to balance client-centric delivery with business needs.
• This role is part of the client delivery team.

EDUCATION

• A minimum of a bachelor's degree (or equivalent) in business or on a related field is required.

Internal Mobility at Korn Ferry

If you currently work for Korn Ferry or one of our affiliates, you must be eligible to

Title: Executive Administrative Assistant

Location: New York United States

Full-time

Business Segment: NBCUniversal Local

Compensation: USD 60,000 - USD 70,000 - yearly

Job Description:

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

NBCUniversal Local is a ision of Comcast NBCUniversal. Comcast NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

The ideal candidate for this role is someone who wants to be a local news producer but may be having difficulty getting that first job in the industry. In this role, you'll act as the Executive Assistant to the Chairman of NBCUniversal Local as well as the EVP Talent/Strategic Initiatives/Team Impact, NBCU Local.

As the Executive Assistant, you will manage the day-to-day administrative functions as well as interface with a variety of employees (both internally and externally). Some of those administrative duties include but are not limited to: Handling heavy call volume - screen and log calls and respond to inquiries directly, manage calendars, book conference rooms, schedule staff meetings & client meetings as necessary. You will coordinate travel accommodations including comprehensive and detailed itineraries. You will be leaned on to assume assistant duties for CFO & CMO when needed. Throughout this role you will receive exposure to multiple shadowing and project opportunities across different areas of interest (i.e. reporting, sales, marketing, tech, etc.).

Event planning will also be part of the role! Some of those events will involve planning and programming related to our inclusion efforts across the ision.

This is an awesome opportunity that is meant to catapult you into our NBCUniversal Local News Producer Development Program. One of the requirements for this is to successfully perform in the Executive Assistant role for at least 24 months.

Qualifications

Qualifications:

• Minimum 1-year administrative experience - this can include internship or rotational program experience
• Desire to establish a career within a news organization, preferably within a local news station
• Proficiency with Microsoft Office products and video conferencing platforms
• Superior organizational and administrative skills with the ability to multi-task and prioritize work required
• Pleasant personality and fosters team environment
• Excellent verbal and written communication skills with all levels both internal and external
• Attention to detail and demonstrated initiative
• Self-starter with ability to follow through without supervision
• Able to prioritize competing requests and manage busy schedules
• Ability to maintain a high level of confidentiality

Eligibility Requirements:

• Must be willing to work overtime and be flexible with hours
• Must have unrestricted work authorization to work in the United States
• Interested candidates must submit a resume through www.nbcunicareers.com to be considered
• This position has been designated as hybrid, which currently requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. 

Salary range: $60,000-$70,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

EXECUTIVE ADMINISTRATIVE ASSISTANT (CORPORATE)

Job ID: 11224

Location: Miami

Work Style: Hybrid

COMPANY OVERVIEW

As the parent company overseeing our eight distinctive brands worldwide, Carnival Corporation plays a vital role in providing integral support and strategic direction to each brand across various departments. We strive to deliver unforgettable happiness to our guests by providing extraordinary cruise vacations, while honoring the integrity of every ocean we sail, place we visit and life we touch. As a member of our team, you will help lead the way in innovative and sustainable cruising, delivering memorable vacations and building borderless connections.

OUR CULTURE ESSENTIALS

Joining the Carnival team means embracing our six Culture Essentials, which are the cornerstone values shaping our identity, principles, and actions. These beliefs and behaviors not only define who we are but also unite us as a team, guiding us in decision-making, fostering relationships, tackling challenges, and reaching milestones. These culture essentials propel us toward a shared vision of success, ensuring a collective effort in shaping our future.

RESPONSIBILITIES

This position is responsible for providing administrative support to the Global Sourcing and Supply Chain Vice Presidents.The ideal candidate will have experience working in a fast-paced environment, managing multiple complex calendars, arranging complex and detailed travel itineraries. As an experienced Executive Assistant you will create efficiencies for the executive by screening phone calls and emails to prioritize correspondence, responding on behalf of the executive and direct reports or escalating when required.

Job Functions:

Project & Financial Administration:

• Provide project administrative assistance (budgets, briefs, presentations)

• Manage invoice payments and expenditure tracking using Excel

• Coordinate service payments (phone, operational services, etc.)

• Act as department coordinator for document retention and management

Communication & Vendor Liaison:

• Serve as department liaison for vendors and service providers

• Coordinate document repositories and internal communications

• Create PowerPoint presentations and Excel spreadsheets

Office Operations & Employee Onboarding:

• Manage office supplies inventory and purchasing

• Oversee new employee onboarding (handbook, equipment, desk setup)

• Coordinate time and attendance functions using Kronos

• Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use office space.

• Assist with other office responsibilities as needed

• Adapt quickly to changing priorities and directions

Qualifications:

Administrative Expertise:

• Minimum of 10+ years of senior-level executive administrative support with demonstrated accomplishments.

Stakeholder Engagement:

• Proven ability to interact with internal and external contacts at all levels, including executive leaders.

Interpersonal & Communication Skills:

• Exceptional interpersonal abilities.

• Confident communication at all levels, including executive leadership.

• Ability to build effective internal and external relationships.

Professional Attributes:

• High level of professionalism and integrity.

• Versatility, flexibility, and enthusiasm for changing priorities.

Global & Matrix Environment Exposure:

• Experience working in a global organization.

• Demonstrated ability to operate effectively in a matrixed environment.