Executive Assistant to the Founder

Position Overview:

Supporting others is your thing.

You find real satisfaction in taking care of both the big and small details that help leaders operate at their best.

In this role, your primary focus will be partnering closely with the Company Founder to ensure her schedule, priorities, projects, and commitments run smoothly and are executed with care and precision.

You’ll play a key role in making sure the team, industry peers, and partners have a high-touch, thoughtful, and professional experience when interacting with her. Some of these big relationships are influential voices, so ensuring communication and coordination are handled with warmth, care, and discretion is essential.

Her success is your success, and vice versa.

The Executive Assistant role is perfect for someone who is positive, tech-savvy, and organized, with experience supporting senior leaders in a similar capacity.

You’re a seasoned Executive Assistant who can confidently juggle multiple responsibilities in an environment with high standards and a fast pace. You understand that often it’s the small details that make the biggest difference, and that mindset helps you thrive in a support role.

You’re also excited about the opportunity to work alongside a team that’s making waves in the online coaching industry and committed to changing lives and businesses.

As an online business, we operate a little differently. We’re looking for someone who is adaptable, comfortable working independently, and confident navigating a dynamic environment where priorities can shift quickly. We’re looking for someone who naturally prioritizes continuous learning, improving systems, and refining their skills.

This is a remote, full-time position and is NOT the right fit if you have other clients or manage a virtual assistant agency.

Duties and Responsibilities:

The Executive Assistant plays a critical role in supporting the success and impact of Amy Porterfield LLC by serving as a trusted partner to our Founder, Amy Porterfield. This role ensures Amy can stay focused on vision, leadership, and strategic priorities while the details, logistics, and coordination that support her work are handled with excellence.

The Executive Assistant stays two steps ahead, anticipating needs, protecting the Founder’s time, and ensuring schedules, priorities, and commitments move forward smoothly in a fast-paced environment. Through strong organization, sound judgment, and clear communication, this role helps translate vision into execution while representing the leadership team with professionalism, discretion, and care.

This is achieved through a variety of tasks, including but not limited to: 

Executive Calendar & Meeting Coordination

• Own and manage the Founder’s calendar with a high degree of foresight, ensuring time is aligned with top priorities and key commitments.
• Evaluate and coordinate scheduling needs across priorities and stakeholders, making thoughtful recommendations to optimize the Founder’s time.
• Proactively adjust schedules as priorities shift, exercising sound judgment when making decisions on the Founder’s behalf.
• Review and proof the calendar weekly to ensure accuracy, preparedness, and alignment across stakeholders.
• Ensure meetings are well-prepared by coordinating agendas, materials, research, and appropriate preparation time.
• Capture clear, concise meeting notes that document decisions, action items, responsible parties, and deadlines.
• Distribute summaries and track follow-up to ensure accountability and progress.

Project Management & Strategic Support

• Own and drive project management for the Founder, translating priorities into clear action plans, tracking milestones, and ensuring deliverables and follow-up items are executed on time.
• Coordinate across stakeholders and proactively drive next steps, maintaining visibility into deadlines, dependencies, and progress without requiring constant direction.
• Adjust timelines and plans as priorities shift, ensuring projects stay aligned with business goals and maintain momentum, including leading or supporting special projects as needed.
• Identify opportunities to improve workflows, communication, and execution through better systems and processes.
• Leverage and continue building proficiency in AI tools (including Claude Projects, Claude Co-Partner, and Claude Skills) to enhance planning, organization, and execution.

Travel & Expense Management

• Arrange travel logistics including flights, hotels, transportation, and detailed itineraries.
• Ensure travel logistics are organized, efficient, and aligned with the Founder’s schedule.
• Prepare and organize travel documentation and confirmations so details are easily accessible.
• Track expenses, manage receipt collection, and submit accurate expense reports in accordance with company policies.

Email Management

• Manage the Founder’s inbox with responsiveness, discretion, and strong critical thinking.
• Prioritize messages based on urgency and strategic importance while ensuring timely follow-up.
• Draft or recommend responses aligned with the Founder’s voice and priorities.
• Ensure external partners and stakeholders receive timely communication, with a goal that messages do not go unanswered for longer than 24 hours.

Personal Assistance

• Provide personal administrative support as needed, including coordinating appointments, reservations, educational meetings, and occasional personal logistics.
• Conduct research to make thoughtful recommendations or coordinate arrangements that support the Founder’s personal and professional responsibilities.

Leadership Team Alignment

• Serve as a key communication bridge between the Founder and the Chief Executive Officer.
• Facilitate clear communication and coordination between the Founder and leadership team on priorities and commitments - demonstrating professionalism, discretion, and the confidence to speak up when necessary.

Skills, Abilities and Experience:

• 5–7+ years of full-time experience supporting a Founder, CEO, or senior executive as an Executive Assistant, Senior Executive Assistant, or Chief of Staff.
• Highly attentive, reliable, and responsive in a fast-paced environment with frequent schedule changes and evolving priorities.
• Demonstrates exceptional prioritization skills and sound judgment, with the ability to make well-thought-out, time-sensitive decisions on the Founder’s behalf.
• Strong emotional intelligence and situational awareness, able to read people, communication dynamics, and shifting priorities.
• Anticipates needs and identifies potential issues before they arise, proactively addressing gaps and keeping priorities moving forward.
• Calm under pressure and adaptable when navigating unexpected challenges or shifting plans.
• Solutions-oriented with strong problem-solving skills and a willingness to step in wherever needed to support the Founder and team.
• Takes ownership of responsibilities with a high level of accountability, reliability, and follow-through.
• Comfortable acknowledging mistakes, correcting course quickly, and implementing effective solutions.
• Self-starter who thrives working independently from a home office, consistently taking initiative, managing competing priorities, and delivering work on time.
• Professional and collaborative communicator who works effectively with executives, leadership teams, and external partners while maintaining discretion with sensitive information.
• Strong systems thinking with the ability to identify process improvements, streamline workflows, and introduce tools or ideas that help the Founder operate more efficiently.
• Comfortable managing and contributing to projects beyond traditional EA responsibilities when needed.
• Curious, adaptable, and committed to continuous learning, improving systems, and maintaining high personal standards.
• Technically proficient and comfortable learning new tools and systems quickly. Experience with the following is preferred:
• Working knowledge of Google Calendar, Google Workspace, Zoom meetings, AI tools such as  ChatGPT/Claude, Apple products, and project management software (Asana experience is a plus).
• Excellent written and verbal communication skills, able to clearly summarize information, draft professional correspondence, and ensure alignment across stakeholders.

Perks & Pay:

Did we forget to mention all of the Team Porterfield perks after 90 days of employment? We're fast-paced and rapidly growing. Our small but mighty team is full of talented and motivated iniduals who enjoy coming into work. But these awesome perks help just a little too:

• 4 Day Workweek/Flexible Work Schedule – We genuinely believe that amazing work and full lives CAN co-exist. So, outside of our busy seasons, enjoy a 4-day / 32 hour workweek, designed for work-life optimization. Now, this benefit requires strong personal discipline and effective time management. Because if you haven’t caught on by now, we’re highly outcome oriented. So we lean on personal and cross-company systems and structures to help maximize efficiency so we can enjoy a 4-day workweek, the flexibility and freedom it allows us to get the work done, then logging off and hitting the trails, the shops, the beach… whatever!
• Flexible Time Off and Sick Leave – Two words…unlimited PTO. Because working hard and taking full ownership of your role doesn’t come at the expense of lifestyle freedom. 
• Paid Holidays – including a Thanksgiving Break and Holiday Break!
• Birthday Leave – Oh yes, you read that right. Never working on your birthday again. Hit the beach or the spa, we don’t care what you do, just don’t come to work! 
• Team Vacation – Pack your bags! Amy treats her team members to an annual team trip to celebrate the accomplishments and hard work of our employees. No work — just play!
• Wellness Reimbursement – Whether it’s a gym membership or acupuncture… therapy or a massage… F45 or a get-out-of-the-house day at WeWork or a coffee shop, if it strengthens your body or betters your mind, then this benefit applies!
• Professional Development – You get to choose between live events, life coaching sessions, digital courses, or mentorship programs - this benefit fuels your growth journey!
• Health, Dental, and Vision Insurance – Health is wealth, my friend! And we make sure that accessing quality healthcare is never a concern for members of Team Porterfield.
• Retirement Savings Plan – Roth or 401k…whatever your preference, we’ve got a generous contribution! 
• Financial Planning Assistance – You’re an expert at a lot of things…why not add personal finances to that list! A team of professional wealth strategy partners is available to provide financial planning assistance however you’d like it, from retirement to personal finances to investing to saving.
• New Parent Leave – A benefit bundle of joy! Full-time team members receive 10 weeks of paid parental leave and an optional 2 weeks of unpaid leave.
• Base Compensation – $90,000 - $95,000, based on experience 
• Short Term Incentive Plan - Amy Porterfield, LLC offers a short-term incentive plan using a tiered bonus structure. The bonus range for this position is between 10-30% of the salary. The requirements for bonus eligibility are determined by (1) performance and (2) achieving the company's annual profit target. If both conditions are satisfied, the company will remit short-term incentive bonuses to full-time salaried employees.

Although we permit “side gigs” / work outside this role, it must not compete or overlap with the work we do, or interfere with your role and responsibilities within the team. Any consulting, coaching or side gigs related to marketing, business building or entrepreneurship are not permitted. This allows us to project a united front, show that we are in this together as one business, and have the greatest possible impact.

*Please note, applicants must reside within the US to be considered.

Title: Executive Assistant to the CEO

Executive Assistant to CEO (Remote | Philippines)

Full time

Ava Health is hiring a high-performing Executive Assistant to work directly with our CEO. This is a critical role for someone who operates with precision, moves fast, and takes ownership.

This is not a traditional EA position. You will act as a strategic partner to the CEO, managing priorities, driving execution, and ensuring nothing falls through the cracks.

About the Role

You will be responsible for managing the CEO’s time, communication, and daily operations. You will bring structure to a fast-moving environment, anticipate needs before they arise, and execute at a high level without constant direction.

If you are proactive, detail-oriented, and communicate with clarity, this role is built for you.

What You’ll Own

Executive Operations

• Manage and optimize CEO’s daily schedule and priorities

• Prepare daily briefs and ensure readiness for all meetings

• Anticipate conflicts and proactively solve them

Email & Communication

• Own and manage CEO inbox

• Draft and respond to emails on behalf of the CEO

• Track follow-ups and ensure timely responses

Calendar & Scheduling

• Coordinate all meetings across internal and external stakeholders

• Align calendar with priorities and protect focus time

• Ensure meetings are purposeful and well-prepared

• Meetings & Follow-Through

• Prepare agendas and materials

• Take notes and track action items

• Drive follow-ups and accountability across teams

Travel & Logistics

• Plan and manage domestic and international travel

• Build detailed itineraries and manage all bookings

Events & Coordination

• Plan events, dinners, and key engagements

• Manage logistics and guest coordination end-to-end

Personal Support

• Manage personal scheduling and key reminders

• Coordinate gifts, special dates, and personal logistics

Projects & Systems

• Track CEO-led initiatives and ensure execution

• Build and improve systems (Notion, workflows, trackers)

• Conduct research and present clear summaries

What We’re Looking For

• 3–7 years experience supporting a CEO or senior executive

• Strong written and verbal English communication

• Exceptional attention to detail and organization

• Highly proactive with strong ownership mindset

• Able to manage multiple priorities without missing details

• High discretion and professionalism

• Tech-savvy: Google Workspace, Notion, Slack, Zoom, CRM tools

• Based in the Philippines with a reliable remote setup

Why Join Ava Health

• Work directly with the CEO in a high-impact role

• Fast-paced, growth-focused environment

• Opportunity to build systems and influence operations

• Long-term, full-time remote position

• Competitive compensation

Release of Information Specialist

Remote, United States

Why Charlie Health?

Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.

Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home.

As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.

About the Role

The Release of Information Specialist supports secure and authorized exchange of protected health information at Charlie Health.  This role will be responsible for ensuring Charlie Health complies with all state and federal privacy laws while providing access to care documentation. 

Our team is composed of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to build a business that will impact millions of lives in a profound way.

We’re a team of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. If you’re inspired by our mission and energized by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way, apply today.

Responsibilities

• Maintains confidentiality and security with all protected information.
• Receives and processes requests for patient health information in accordance with company, state, and federal guidelines.
• Ensures seamless and secure access of protected health information.
• Establishes proficiency in Health Information Management (HIM) electronic document management (EDM) systems.
• Answers calls to the medical records department and responds to voice messages.
• Retrieves electronic communication, faxes, opening postal mail, and data entry.
• Responds to internal requests via email, slack, or any other communication platform.
• Documents inquiries in the requests for information log and track steps of the process through completion.
• Determines validity from documentation provided on authorizations, subpoenas, depositions, affidavits, power attorney directives, short term disability insurance, workers compensation, health care providers, disability determination services, state protective services, regulatory oversight agencies and any other sources.
• Sends invalid request notifications as needed.
• Retrieves correct patient information from the electronic medical record (EMR) and other record sources.
• Verifies correct patient information and dates of services on all documents before releasing.
• Provides records in the requested format.
• Acts in an informative role within the organization regarding general release of information questions and assists with developmental training. 
• Documents accounting of disclosures not requiring patient authorization.
• Scans or uploads documents and correspondence in EMR.
• Communicates feedback, new ideas, fluctuating volumes, difficulties, or concerns to the HIM Director.
• Participates in teams to advance operations, initiatives, and performance improvement.
• Assists with other administrative duties or responsibilities as evident or required.

Requirements

• Associates Degree required or equivalent in release of information experience. 
• 1 year experience in a behavioral health medical records department, or related fields.
• Experience in a healthcare setting is highly desirable.
• Experienced use of email, phones, fax, copiers, MS office, and other business applications.
• Ability to prioritize multiple tasks and respond to requests in a fast-paced environment.
• Ability to maintain strict confidentiality.
• Extreme attention to detail as it relates to accurate information for medical records.
• Professional verbal and written communication skills in the English language.
• Work authorized in the United States and native or bilingual English proficiency
• Familiarity with and willingness to use cloud-based communication software—Google Suite, Slack, Zoom, Dropbox, Salesforce–in addition to EMR and survey software on a daily basis. 
• Please note that members of this team who live within 45 minutes of a Charlie Health office are expected to adhere to a hybrid work schedule.

Please note that this role is not available to candidates in Alaska, California, Colorado, Connecticut, Maine, Massachusetts, Minnesota, New Jersey, New York, Oregon, Washington State, or Washington, DC. 

Benefits

Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here.

The total target base compensation for this role will be between $44,000 and $60,000 per year at the commencement of employment. Please note, pay will be determined on an inidualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits.

Please note that this role is not available to candidates in Alaska, Maine, Washington DC, New Jersey, California, New York, Massachusetts, Connecticut, Colorado, Washington State, Oregon, or Minnesota.

Li-Remote

Our Values

• Connection: Care deeply & inspire hope.
• Congruence: Stay curious & heed the evidence.
• Commitment: Act with urgency & don’t give up.

Please do not call our public clinical admissions line in regard to this or any other job posting.

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.

Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.

At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where iniduals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value erse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.

Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

By clicking "Submit application" below, you agree to Charlie Health's Privacy Policy and Terms of Service.

By submitting your application, you agree to receive SMS messages from Charlie Health regarding your application. Message and data rates may apply. Message frequency varies. You can reply STOP to opt out at any time. For help, reply HELP.

Sr Client Care Analyst- Onboarding and Compliance Support- US Remote

Job ID 

267070

Service line 

GWS Segment

Role type 

Full-time

Areas of Interest

Administrative

Location(s)

Remote - US - Remote - US - United States of America

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the role

As a CBRE Client Care Senior Analyst, you will support the onboarding of new employees and contractors and maintain the documentation and compliance of drug and alcohol testing within the preemployment process.

This is a fully remote role within the US.

What you’ll do

• Will support backend administrative and record keeping with HR onboarding.
• Assist management with implementing process improvements.
• Provide ad hoc reporting to clients upon request. Review data and make recommendations.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.

What you’ll need

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Nice to have Smartsheet software experience.
• Prior administrative experience including quality & compliance support preferred.
• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

You are currently authorized to work in the United States without the need for visa sponsorship

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The compensation range is about $85,000 annual base salary with some potential flexibility based on experience. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for iniduals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Title: Office Administrator - Division of Orthopedic Surgery

Location: Philadelphia United States

Job Description:

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our erse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

This role is a recognized specialist that provides advanced administrative support.

Oversees departmental scheduling. Coordinates travel. Assists with the preparation of reports. Leads the work of others but does not have direct management responsibilities. Highest level inidual contributor role (for non-executive level support). Demonstrates effective workload balance and ability to prioritize imperative work while meeting deadlines across remaining responsibilities.

About the Division

The hours for this position will be 8:30AM to 5:00PM, Monday through Friday. The requirement is onsite for one (1) year with the possibility of being hybrid (2-3 days in office).

The ideal candidate will have previous experience working in a surgical practice.

The candidate must have excellent writing skills, as they will be responsible for creating and managing the newsletter.

What you will do

• Clerical and Administrative Support
• Perform advanced administrative tasks including triage calls, coordination and scheduling. Respond to complex inquiries and assist stakeholders.
• Maintain systems, procedures, and methods for record keeping and reporting.
• Assist in the preparation and coordination of for meetings, interviews, committees, conferences and calendars including schedules, agendas and minutes.
• Prepare presentations, letters, reports, memoranda, and related materials.
• Coordinate travel and expense approval.
• Assist with preparation of financial and quality reports.
• Office Maintenance
• Manage office supplies and order for the department.
• Manage the centralized email account for the department.
• Employee Support
• Maintain the departmental calendar, directory, timekeeping, and schedules.
• Update and provide new employee orientation for all new hires.
• Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.
• Other duties and administrative support projects as required.

Education Qualifications

• High School Diploma / GED - Required

Experience Qualifications

• At least five (5) years of administrative experience in office or clinical setting - Required

Skills and Abilities

• Advanced knowledge of administrative and office management processes, procedures, principles and best practices
• Basic knowledge of medical terminology and protocols
• Basic knowledge HIPAA regulations
• Intermediate proficiency with electronic medical record software (EPIC)
• Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Excellent verbal and written communications skills
• Excellent customer service skills
• Excellent interpersonal skills
• Excellent organizational skills
• Excellent time management skills
• Strong conflict resolution skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$27.35 - $34.19 Hourly

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting.

Title: Research Administrator - Anesthesiology

Requisition Number: JR10009351

Remote Type: Hybrid

Location: Madison, Wisconsin

Category: Sponsored Programs, Grants, and Contracts

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Research Administrative Spec

Job Summary:

The Department of Anesthesiology, UW - Madison School of Medicine & Public Health, is seeking a research administrator to join our department’s growing administrative team. This research administrator position will oversee post-award management and will work closely with our finance team, pre-award specialists, research manager and an eclectic group of principle investigators, to maintain grant compliance and budgetary changes throughout the lifecycle of an award. The research administrator position will report to the Research Program Manager. This role provides an ideal opportunity for a well-organized, financially inclined inidual with strong written and verbal communication skills.

• This position requires work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This is a terminal, a two year appointment with the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Strong verbal and written communication skills

• Demonstrated strong organizational skills

• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships

• Demonstrated ability to work effectively with research faculty

Key Job Responsibilities:

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• May identify funding opportunities and disseminate to principal investigators

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

• Maintains and monitors grants and contract budgets

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Department:

School of Medicine and Public Health, Department of Anesthesiology, Research Administration.

Be part of a legacy—and a future—of innovation at the University of Wisconsin–Madison Department of Anesthesiology. Founded in 1927 as the first academic anesthesiology department in the U.S., we are leaders in clinical care, education, and research. Our team serves erse communities across Dane County and the UW Health system, trains the next generation of anesthesiologists, and advances groundbreaking science from bench to bedside. We’re committed to fostering an inclusive, supportive environment where every voice is valued. If you're ready to make a meaningful impact in a collaborative and forward-thinking department, we invite you to join us.

Compensation:

The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Required Qualifications:

• Experience in managing extramurally funded federal awards

• Demonstrated experience developing and balancing large budgets

Preferred Qualifications:

• Familiarity with UW-Madison and the School of Medicine & Public Health grant submission and management procedures is highly desirable

• Experience with eRA Commons

• Experience working with with research faculty

Education:

Bachelor's degree preferred minimum

Title: Home Department Payroll/Personnel Coordinator II

locations

Los Angeles, CA - University Park Campus

time type

Full time

job requisition id

REQ20173120

University of Southern California

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.

USC School of Architecture is a dynamic platform for educating and inspiring architects to analyze problems and create design solutions that both respond to the challenges of our time and embrace the promise of a better built environment. For 100 years, USC Architecture faculty and graduates have pushed beyond the traditional boundaries of the field to pioneer many paradigm-shifting new practices of architecture. Deeply rooted in the city of Los Angeles and also intensely connected globally, USC Architecture works with our surrounding communities to develop and leverage local insights to forge creative works and solutions.

The USC School of Architecture is looking for a customer-centric and outcomes-oriented Home Department Payroll/Personnel Coordinator II to join the Business Office Team. This staff member will report to the Assistant Dean of Finance.

The Home Department Payroll/Personnel Coordinator II will be part of a team who manages payroll and personnel business processes for the school in support of the students, staff, and faculty. In this fast-paced environment, the Home Department Payroll/Personnel Coordinator II will have responsibilities that include but are not limited to:

• Supervises payroll and personnel processing ensuring that payroll and personnel transactions are delivered in a timely fashion and in accordance with regulations, policies and procedures.
• Responds to inquiries from faculty, staff and student workers regarding payroll or personnel matters and assists in resolving related problems.
• Advises faculty and staff on university payroll and personnel policies and procedures and assists with interpretation or follows through with appropriate university office.
• Manages all part-time faculty functions in Workday including editing part-time faculty positions, updates academic appointments and assignments, and distributing part-time faculty contracts.
• Enters furloughs for part-time faculty at the end of the semester.
• Submits compensation changes for part-time and full-time faculty including promotions, transfers between positions, adding administrative appointments, and bonuses.
• Assist with student worker positions including obtaining the documentation to hire them, entering Work Study assignments in the Student Information System (SIS), and submitting timesheets or On Demand Check Requests when they forget to submit hours.
• Enters summer compensation including period activity pays such as overloads, administrative appointments, and Department Payroll Authorizations from other departments.
• Submits timesheets on behalf of employees when they forget to submit them on Workday as long as the employee has entered hours on their own.

Required Experience

• Related undergraduate study.
• At least 2 years of work experience.
• Working knowledge of applicable laws governing payroll and personnel.

Preferred Experience

• A bachelor's degree in a related field.
• At least 3 years of relevant work experience in a Home Department Payroll/Personnel Coordinator or similar type of role.
• Payroll and personnel experience in an academic school or administrative unit in a university environment is highly desired.
• Knowledge of university enterprise resource planning systems such as Workday.
• Strong computer skills including Excel spreadsheets.
• Excellent verbal and written communication skills.
• Exceptional customer service skills to meet stakeholder needs.
• Ability to work in a cohesive team-oriented environment.
• A self-motivated critical thinker who can solve issues encountered and provide alternate solutions.
• Possess a strong work ethic with the ability to meet deadlines and interact with all levels of management.

The Business Office Team is the central core for all payroll and personnel transactions within the USC School of Architecture. Having the ability to work with central human resource systems and maintain adherence to payroll/personnel policies while delivering a high level of customer service will be key requirements for the successful candidate.

Benefits

USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. 

Additional Information:

The Home Department Payroll/Personnel Coordinator II will be expected to work onsite for 4 days per week and adhere to a 4:1 work schedule where one day is allowed for remote work. This position is not eligible for fully remote work. 

The hiring range for this position is $75,466.82 - $82,774.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Applicant Documents:

*Please upload Cover Letter and Resume to be considered. Please feel free to upload your application materials in a single document. 

#LI-AW1

Minimum Education:

Minimum Experience:

Minimum Field of Expertise:

Title: Company Secretarial Assistant

Location: Bucharest Bucharest RO

Type: Full-time

Workplace: Hybrid remote

Job Description:

At Keywords Studios we are using our passion for games, technology and media to create a global services platform for the video games industry and beyond. Our aim is to become the “go to” provider of technical services across a variety of service lines.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In doing so we empower our clients to remain lean and agile and to focus on creating the most engaging experiences.

Keywords Studios is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way.

Keywords Studios Limited is the world’s largest video games services company. See www.keywordsstudios.com for further information. Keywords Studios continues to build world leading capabilities in services that video game and other interactive content creators need. We stand shoulder to shoulder with our clients working as their external partner, providing access to our teams of experts where and when needed.

People that work at Keywords Studios are passionate, talented, committed and resourceful. Human talent is our most valuable resource and, as a business, we thrive on ersity, celebrate uniqueness and work as together in teams, either physically in one of our 70+ studios across 25 countries or else virtually.

The Role - Company Secretarial Assistant

Keywords Studios now has an exciting opportunity for a  Company Secretarial Assistant to be a part of its well-regarded team. This position will support and report to the Deputy Company Secretary, who in turn reports to the General Counsel. As part of this role, you will be a key member within the team, focusing on a wide variety of duties supporting and advising both the legal and corporate functions. This exciting role will give the successful inidual the opportunity to influence and lead a critical element of our growing business, taking us to the next level of our strategic growth plans:

• Providing support to the Deputy Company Secretary and the General Counsel in the discharge of their duties.
• Supporting the Company’s compliance with legal and financial obligations, including the Companies Act 2006 and requirements for overseas entities.
• Assisting with the preparation of the Company’s annual report (including governance and committee reports and other statutory or regulatory reports as required), including filing and communications requirements relating to the publication of the Company’s annual report.
• Maintaining the statutory books and records of the Company’s UK and foreign subsidiaries (the Subsidiaries) and the group’s Diligent entity management system.
• Drafting minutes and resolutions for the Subsidiaries and lodging the required forms and annual returns with the relevant authority.
• Supporting with the delivery of company secretarial services to group entities.
• Liaising with internal teams, external advisers and service providers, as appropriate, to ensure global compliance activities are up to date, including the
• Company’s, lawyers, agents and auditors.
• Providing support on corporate actions, including corporate restructurings, group acquisitions and disposals, entity simplification programmers and other corporate actions.
• Monitoring legal and regulatory changes impacting the Company and keeping up to date with market best practice and investor policies.
• Ensuring the group policy framework is kept up to date and approved by the relevant Board committee.

Requirements

• Educated to degree level.
• Seeking to be a qualified company secretary and undertake the relevant professional qualification.
• Some company secretarial, paralegal or other relevant experience is desirable.
• Computer literate, proficient in Word, Microsoft Outlook and Excel.
• Committed to personal learning and self-improvement, including continuous professional development.
• Good interpersonal and presentation skills along with the ability to communicate confidently and effectively.
• Well organised and self-motivated with good attention to detail.
• Comfortable working both independently and as part of a team.
• Comfortable working in a professional, fast-paced, high activity environment, on a wide variety of matters and able to handle the requirement to quickly shift from one situation or task to another.
• Good research, analytical and critical thinking skills.
• Able to act with discretion, confidence, and diplomacy.
• Fluency in English (additional languages are an advantage but not required).

This opportunity can be supported on a remote or hybrid working basis at one of our Keywords Studios locations across the UK and Europe.

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavour to create a workplace which provides for equal opportunities for all employees and potential employees.

Benefits

Join our Talent Community for exclusive access to job openings tailored to your skills and location across Keywords Studios and our global network of independent studios. Here are some of the benefits our studios can offer:

• • Competitive salary and benefits
  • Flexible monthly benefit budget
  • Vacation allowance growing with tenure in the company
  • Projects aligned with your expertise
  • Collaboration with industry leaders on AAA titles
  • Professional growth opportunities
  • Flexible work arrangements
  • Relocation and visa support (depending on the position)
  • An environment dedicated to ersity and inclusion

Our Diversity, Equity, Inclusion and Belonging (DEIB) Commitment: Keywords Studios is an Equal Opportunity Employer and considers applicants for all positions without regard to race, ethnicity, religion or belief, sex, age, national origin, marital status, sexual orientation, gender identity, disability or any other characteristic protected by applicable laws. If you require any adjustments during the process please let us know in your application. We are committed to creating a dynamic work environment that values ersity and inclusion, respect and integrity, customer focus, and innovation. We especially welcome applications from candidates of underrepresented groups in the industry.

PERSONAL DATA PROTECTION POLICY

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice

Title: Business Applications Administrator

Location: Boston, MA

Work Type: Hybrid

Job Description:

Starburst is the data platform for analytics, applications, and AI, unifying data across clouds and on-premises to accelerate AI innovation. Organizations—from startups to Fortune 500 enterprises in 60+ countries—rely on Starburst for fast data access, seamless collaboration, and enterprise-grade governance on an open hybrid data lakehouse. Wherever data lives, Starburst unlocks its full potential, powering data and AI from development to deployment. By future-proofing data architecture, Starburst helps businesses fuel innovation with AI.

About the Role

As a Business Applications Administrator at Starburst, you will serve as the primary administrator and strategist for Salesforce and a suite of integrated business applications including Outreach, ZoomInfo, HubSpot, Chorus, Clari, and Workato. You will work cross-functionally with Sales Operations and Marketing Operations teams to align technology platforms with go-to-market strategies and objectives. You will design scalable processes for data management, reporting, and analytics, lead cross-functional projects to introduce new tools or enhance existing systems, and act as a trusted advisor for technical and strategic challenges involving business applications. Reporting to the Manager of Business Applications, you will play a key role in strategic planning and the successful execution of key priorities across the technology organization.

As a Business Applications Administrator at Starburst you will:

• Serve as the primary administrator and strategist for Salesforce, ensuring the platform meets evolving business needs.
• Manage and optimize integrations between Salesforce, Outreach, ZoomInfo, HubSpot, Chorus, Clari, and Workato to create seamless workflows.
• Collaborate closely with Sales Operations and Marketing Operations teams to align applications with GTM strategies and objectives.
• Design and implement scalable processes for data management, reporting, and analytics across key platforms.
• Lead cross-functional projects to introduce new tools or enhance existing systems, ensuring timely delivery and adoption.
• Partner with stakeholders to understand business needs and translate them into actionable technical solutions.
• Develop and implement standard and custom integrations across departments to meet reporting and business process needs.
• Design and optimize end-to-end workflows to support core business objectives.
• Build and maintain custom objects, apps, and workflows, operating effectively in both Sandbox and Production environments.
• Act as a trusted advisor and point of escalation for technical and strategic challenges involving business applications.
• Comfortable presenting and leading enablement sessions on applications in our tech stack.

Some of the things we look for:

• 2+ years of experience managing business applications, with deep expertise in Salesforce administration (Sales Cloud, Service Cloud, Flow, approval processes, Lightning Communities). Active Salesforce Administrator Certification Required.
• Proven experience working with applications like Outreach, ZoomInfo, and HubSpot.
• Experience leveraging integration tools like Zapier or Workato.
• Strong knowledge of GTM processes, including lead generation, sales enablement, and marketing campaign execution.
• Excellent project management skills, with a track record of delivering complex, cross-functional projects on time and within scope.
• Strong communication skills, with the ability to effectively collaborate with technical and non-technical stakeholders.
• Analytical mindset with attention to detail and a passion for leveraging data to drive decisions.
• Creative problem-solver who finds innovative solutions to complex challenges.
• Ability to Travel: This role will require 25% in-person travel for purposes including but not limited to new hire onboarding, team and department offsites, customer engagements, and other company events. Actual travel expectations may vary by role and business needs.

Where could this role be based?

• This role is based in our Boston office and follows a hybrid model, with an expectation of being onsite 1-2 days per week.

Salary Range

For the US only: Starburst is dedicated to maintaining fair and equitable compensation practices. The salary range provided for this role reflects the minimum and maximum targets for candidates across all U.S. locations and could be inclusive of variable compensation, such as commission or bonus. All employees receive equity packages (ISOs) and have access to a comprehensive benefits offering. Actual compensation packages are determined based on relevant skills, experience, education and training, and specific work location. For more information, connect with the recruiting team or Hiring Manager during the process as they can provide more detailed information about the salary range.

Starburst is dedicated to maintaining fair and equitable compensation practices. The salary range provided for this role reflects the minimum and maximum targets for candidates across all U.S. locations and could be inclusive of variable compensation, such as commission or bonus. All employees receive equity packages (ISOs) and have access to a comprehensive benefits offering. Actual compensation packages are determined based on relevant skills, experience, education and training, and specific work location. For more information, connect with the recruiting team or Hiring Manager during the process as they can provide more detailed information about the salary range.

Pay Range

$100,000 - $125,000 USD

Build your career at Starburst

All-Stars have the opportunity and freedom to realize their true potential. By building alongside top talent, we’re empowered to take ownership of our careers and drive meaningful change. Anchored in industry-proven technology and unprecedented success, All-Stars are taking on the challenge everyday to disrupt our industry –  and the future. 

Our global workforce is supported by a competitive Total Rewards program that reflects our commitment to a rewarding and supportive work environment. This includes a variety of benefits like competitive pay, attractive stock grants, flexible paid time off, and more. 

We are committed to fostering an intentional, inclusive, and erse culture that drives deep engagement, authentic belonging, and an exceptional All-Star experience. We believe that ersity of thought, perspective, background and experience will enable us to own what we do, drive our success and empower our All-Stars to show up authentically.

Title: Office Coordinator (part time)

Location: Arlington, Virginia, United States

Janes empowers military, government, and defense leaders to act with confidence in an increasingly complex world. Our trusted defense, security, and geopolitical information delivered through seamless digital platforms and system integrations—turns overwhelming data into clear, actionable intelligence and insight. By filling critical information gaps, Janes helps customers analyze threats, accelerate decisions, and stay ahead of emerging challenges.

Job Purpose

Janes is searching for an experienced, proactive, and people‑focused Office Coordinator to support the smooth daily running of our Arlington, VA office. This is a fantastic opportunity for someone who thrives in a varied role, enjoys being the go‑to person for colleagues, and is looking for a flexible part‑time schedule (Monday–Thursday, 8:30–15:00).

You’ll be at the heart of our office operations—creating a welcoming environment, keeping things running efficiently, and supporting our teams so they can do their best work.

How you will contribute at Janes: 

As our Office Coordinator, you’ll play a key role in ensuring the office is organised, well‑maintained, and ready to support both employees and visitors. Your responsibilities will include:

• Keeping shared spaces—including the kitchen, lobby, and meeting rooms—tidy, stocked, and running smoothly
• Managing conference centre bookings and preparing rooms for meetings, including furniture, equipment, food, and beverages
• Collecting, sorting, and distributing mail and packages
• Assisting employees with outgoing mail and package preparation
• Creating visitor passes for new employees, guests, and vendors
• Ordering business cards, office supplies, and kitchen supplies
• Monitoring and replenishing copier/printer paper
• Ensuring office equipment is working properly and coordinating repairs when required
• Partnering with building management and external vendors for maintenance needs
• Supporting the leadership team with administrative tasks such as travel arrangements and expenses
• Acting as the primary administrator for our travel booking system

If you enjoy variety, being helpful, and keeping an office running like clockwork, this role offers plenty of opportunity to shine.

 The ideal skills and experience for this role are: 

We’re looking for someone who is organised, friendly, and confident working independently in a busy environment. You’ll ideally have:

• 1+ years of relevant experience
• Strong multitasking skills and the ability to communicate clearly with employees at all levels
• Excellent customer service and communication skills
• Good knowledge of MS Office
• Strong attention to detail and organisational skills
• Professionalism, discretion, and the ability to maintain confidentiality

Benefits

• 20 days vacation
• 9 days flexible time off
• 12 paid holidays
• Paid parental leave
• Health insurance (medical, dental and vision)
• 401k retirement plan with company match and immediate vesting
• Hybrid work schedule/flexibility
• Company paid life and disability insurance
• Healthy Half
• Volunteering time
• Weekly fresh fruit delivery
• Learning & Development opportunities (LinkedIn Learning, Mentoring)

Janes is an Equal Opportunity Employer-Veterans/Disabled.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Life at Janes

We believe Janes is truly a great place to work. Our values and leadership code drive everything we do, and we understand that the right behaviours and culture will always result in the best outcomes for our customers, our colleagues, our shareholders, and our business. We provide a supportive, stretching, and dynamic environment with the ability for you to grow rapidly, both personally and professionally.

Janes is an inclusive and equal opportunities employer and encourages applications regardless of age, race, disability, religion / belief, sexual orientation, gender reassignment, marriage or civil partnership, pregnancy/maternity, or gender.

Although this role is advertised as full time, Janes believed that flexibility at work can provide many significant benefits both to our colleagues and the business. We already work in a hybrid style across all offices and regions and can support different ways of working and offer different flexible working arrangements. So, if you are interested and have any requirements or needs in the way you would like to work, please apply, and speak to us about this.  We will always consider part time or flexible applications

Title: Administrator/Reception cover - 3 month FTC

Location: London England GB

Workplace: Hybrid remote

Job Description:

We are looking for a proactive and organised Junior Administrative Support professional to join the team on a temporary basis for three months. This role is ideal for someone with good communication skills, a warm and professional demeanour, and the ability to support a busy team with efficiency and attention to detail.

The role is based in our Yarnwicke office for three days per week, with one day working remotely. We are looking for a proactive and organised Junior Administrative Support professional to join the team on a temporary basis for three months. This role is ideal for someone with good communication skills, a warm and professional demeanour, and the ability to support a busy team with efficiency and attention to detail.

This is a part-time role (4 days a week) based in our Yarnwicke office for three days per week, with one day working remotely.

Responsibilities

• Support our Office Manager with incoming calls and emails, directing queries as appropriate.

• Provide day‑to‑day administrative assistance to internal teams.

• Cover the front desk on Fridays.

• Assist with document creation and formatting.

• Perform ad‑hoc duties to support the business support team.

Requirements

• Previous experience in a receptionist or administrative role

• Excellent communication and interpersonal skills

• Confident using Microsoft Office (Outlook, Word, Excel)

• Professional attitude and ability to maintain confidentiality

• Positive, proactive, and reliable with a strong customer‑service focus

Benefits

• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones should the worst happen
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Help@Hand Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neuroersity support, carer support, company sick pay and much more

Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:

• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance for family cover
• Discounted critical health insurance and more

We recognise that ersity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Business Coordinator

locations

Pune

time type

Full time

job requisition id

19039651

What We'll Bring:

Key Tasks:

• Minimum of 3-5 years of experience in an assistant or similar administrative role.

What You'll Bring:

• Develop high-quality presentations using Microsoft PowerPoint post collaborating with stakeholders.
• Provide comprehensive administrative assistance to executives.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle correspondence, emails, and phone calls on behalf of executives.
• Schedule and organize review meetings, including preparing agendas and materials.

Impact You'll Make:

• Ensure all necessary participants are informed and available.
• Take meeting minutes and follow up on action items.
• Arrange travel plans, including flights, accommodations, and transportation.
• Prepare and process expense reports for executives and stakeholders.
• Ensure compliance with company travel policies and budget constraints.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain strong relationships and ensure effective communication.
• Address stakeholder inquiries and resolve issues promptly.
• Organize and maintain confidential files and records.
• Ensure documents are easily accessible and up to date.
• Handle sensitive information with discretion and professionalism.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Title: Executive Assistant - Contract

Location: Charlotte United States

Job Description:

Varo is an entirely new kind of bank. All digital, mission-driven, FDIC insured and designed for the way our customers live their lives. A bank for all of us.

Varo Bank is seeking a highly organized Temporary Executive Assistant to support approximately 5-6 key leaders and provide backup and coordination with other admins, as well as provide office support in our Charlotte location. In this essential coverage role, you will keep our executives' days running smoothly, coordinate daily administrative needs, and help organize events and provide assistance in our new office space.

We are looking for a proactive professional who excels in Google Workspace and can hit the ground running. You will be successful in this role if you are a clear communicator who easily navigates complex schedules and shifting priorities.

W2 Contract Details:

• 4 months minimum (potential for extension)
• 40 hours/week (EST working hours)
• $40-$45/hr.
• Target Start Date: End of April/Beginning of May
• Hybrid working schedule (2-3 days a week in office)

What you'll be doing:

• Manage and prioritize complex calendars for multiple leaders, proactively resolving scheduling conflicts.

• Plan and execute Charlotte office events, and special projects as needed, including booking spaces, coordinating with internal and external stakeholders, catering, and managing technology setup.

• Provide precise scheduling support for high-priority meetings, including the Board, Audit, and Risk Management Committees.

• Act as the primary administrative point of contact, seamlessly adapting to shifting team priorities.

• Make travel and accommodation arrangements, and manage associated expense reporting.

You'll bring the following required skills and experiences:

• Previous experience as an Executive Assistant supporting multiple C-suite leaders simultaneously.

• High proficiency in Google Workspace, specifically Google Calendar and Gmail.

• Strong organizational, time-management (or agile context-switching) and problem-solving skills.

• Clear and inclusive communication skills with a highly collaborative mindset.

• Based in the Charlotte, NC area with availability to support East Coast working hours.

$40 - $45 an hour

We recognize not everyone will have all of these requirements. If you meet most of the criteria above and you're excited about the opportunity and willing to learn, we'd love to hear from you!

Senior Executive Assistant to the VP

Location:  JACKSON, MI, US

Company:  Consumers Energy

Consumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to 6.8 million of the state’s 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.  

Location 

This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday assigned to One Energy Plaza located in Jackson, MI.  

The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify). 

General Summary of Job Responsibilities

The Senior Executive Assistant to the Vice President (VP) is responsible for providing confidential administrative support to a VP. The incumbent performs a range of administrative duties for the VP, including managing inidual and organizational calendars and schedules, making travel arrangements, and preparing expense reports.

The role requires applying independent judgment and extensive knowledge of the policies, processes, and procedures of the operations assigned to the VP. The Senior Executive Assistant is responsible for prioritizing emails and phone calls, gathering documentation in preparation for meetings, and coordinating the organization of regular meetings and the Vice President's communications.

Essential Duties and Responsibilities

• Arrange on-site and off-site meetings, including meeting space, accommodation, catering, IT assistance, creating agendas, and providing supplies and printed materials.
• Coordinate Teams Live Events, provide Producer training, and edit videos from Teams Live Events for recaps and distributions.
• Co-lead planning and make recommendations for department co-worker webcasts and summits. Run VP's Daily Operation Reporting meetings and leadership meetings and provide support in the VP's absence.
• Register the VP for conferences and prepare necessary materials such as itineraries and agendas.
• Coordinate corporate travel, including air flights, ground transportation services, and hotel accommodations in accordance with policy.
• Attend monthly budget meetings with other budget owners; assist with managing the budget. Process and/or prepare invoices, budget estimates, requisitions, contracts, and other financial documents relating to department activities.
• Collect receipts, calculate mileage, and prepare reports for submission. Review and approve expense reports of the VP’s direct staff.
• Support the VP by reviewing and approving internal invoice requests. Establish and provide training on the expense report process.
• Coordinate and prepare materials for presentations and meetings.
• Prepare memos, letters, and other related documents as needed.
• Research and prepare reports; provide summaries with conclusions and recommendations for solving operational and administrative problems.
• Review contracts, Statements of Work, purchase requisitions, and memorandums of change to ensure correct policies and processes were followed, and all edited versions are accurate, error-free, and properly routed.
• Proof and edit reports, documents, and meeting materials to identify and resolve problems prior to submission.
• Facilitate annual HR processes, cascade department goals and objectives to VP direct reports, performance evaluations for VP direct reports, department merit cycle allocations, and reward and recognition requests.
• Order office supplies and technology items as needed.
• Perform onboarding for new hires and offboarding for iniduals leaving the company.
• Provide support for VP direct reports.
• Create regular reports/documents and update internal databases, including SharePoint, MS Teams, and OneNote.
• Administer department business activities, including updating metrics, tracking training, weekly/monthly resume items, and reviewing and approving time sheets.
• Serve as the primary resource for department administrative assistants for institutional knowledge, coaching, and training.
• Review practices and procedures of the operations and recommend improvements such as workflow, reporting procedures, or expenditures.
• Create internal surveys as a tool to gather data regarding internal processes.
• Provide guidance regarding policies and procedures.
• Assist with long- and short-term department planning, including the development and maintenance of project milestones and timelines, scheduling cross-organization meetings, and cascading project objectives, status, and updates to the leadership team and stakeholders.
• Serve as the primary resource between internal and external contacts.
• Screen incoming phone calls, inquiries, visitors, and correspondence, and handle them accordingly.
• Maintain calendar schedules for the VP.
• Review emails and other correspondence to determine significance and respond appropriately.
• Track completion of required training for the VP, including direct staff, to align with corporate deadlines.
• Escalate employee concerns to the appropriate person/department for handling.
• Perform other duties as assigned or as may be necessary.

Knowledge, Skills and Abilities

•  Ability to organize and prioritize multiple assignments and priorities in a timely manner.
• Ability to use and navigate HCMs, DocuSign, Service Now, and Access Now.
• Discretion and ability to handle confidential information.
• Excellent verbal and written communication skills.
• Familiarity with graphic design software programs, such as Adobe Photoshop and InDesign.
• Good interpersonal skills.
• Proficiency in Microsoft Office Suite, with advanced-level proficiency in Microsoft Excel.
• Aptitude to learn new software and systems.
• Proven ability to manage multiple projects simultaneously while maintaining strict attention to detail.
• Working knowledge of FERC, MPSC, and CMS Energy company guidelines.

 Education and Experience

• Bachelor's degree in business or a related field with four (4) or more years of prior professional administrative experience.
• OR Associate’s degree in business or a related field with six (6) or more years of prior professional administrative experience.
• OR High school diploma with eight (8) or more years of prior professional administrative experience.

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages.

We are deliberately creating an inclusive culture that makes our erse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

• Competitive compensation packages
• Medical, Dental and Vision
• 401k with company match
• Paid parental leave
• Up to 13 paid Holidays
• Paid time off
• Educational Assistance Program

Title: Blended Remote Online Adjunct Professor - Philosophy

Location: Orchard Park United States

Remote

Academics

Part-Time

Requisition #: BLEND006261

Job Description:

Part-Time Faculty - Philosophy

Blended Remote/Online (This is a Virtual Position)

Bryant & Stratton College Online Education is seeking Part-Time instructors to teach Blended Remote Philosophy courses. Qualified candidate will possess a Master's degree in Philosophy. Prior Remote teaching experience preferred.

To be considered for a Part-Time faculty position, applicants are required to submit the following items with the application:

• Resume/CV
• PhD (if applicable), Masters, and Bachelor's unofficial transcripts
• At least 3 professional references (be sure to include phone numbers and email addresses)

During the application process, be sure to upload all of these documents under the documents section.

Position Status: Non-Exempt

Reports To: Program Manager/Faculty Administrator

Location: Remote (Orchard Park, NY)

Bryant & Stratton College Online adjunct instructors will support the college mission and vision by facilitating an active virtual learning classroom through alternative delivery methodologies. Instructors will maintain contemporary knowledge and skills in their discipline to support their expected classroom responsibilities. Instructors will participate in departmental, campus-wide, and college-wide activities to support the needs of the student population and the Online Education team.

Job Responsibilities:

Classroom Preparation & Performance

• Prepare course(s) assigned in Blackboard with required elements by the designated deadline.
• Facilitate a 1 Hour 35 minute remote session via Teams each week at a specified day and time.
• Throughout each session, provide approximately 10 - 12 hours per week of instruction. This includes facilitating a weekly live session via Teams, discussion, grading student work, checking email, engaging in personalized retention efforts and outreach to support student success, and answering student inquiries.
• Respond to all outreach (email, text, calls, etc.) from students, supervisors, colleagues, etc. within 48-hours. This includes responding to inquires in the "Ask Your Instructor" forum in each section.
• Demonstrate the ability to apply the Seven Principles for Good Practice in Undergraduate Education, which will be evaluated through informal and formal observations annually. These observations are completed using tools such as midsession checks, yearly formal evaluations, etc.
• The seven principles are: Encourage contact between students and faculty, Develop reciprocity and cooperation among students, Encourage active learning, Give prompt feedback, Emphasize time on task, Communicate high expectations, and Respect erse talents and ways of learning.
• Ensure the grade book is updated each week no later than 11:59 pm, ET the day before your Teams session.
• Review student work, adhere to grading rubrics, and provide detailed, inidualized feedback.
• If grading is completed early in the week, review the grade book again before the grading deadline to ensure all submissions have been graded and zeroes have been reverted (if applicable).
• Ensure zeroes are entered weekly for students who do not submit assignment(s) by the due date.
• Late work submitted according to the late policy should be graded within one week of submission. It is not to be left until the end of the course.
• Ensure that zeroes are reverted each week for work that was submitted late.
• Meet final grades deadline for each course each session.
• Meet with FAs and/or PMs as requested, for coaching, performance improvement, and/or professional development
• Utilize provided retention tools weekly from weeks 2 - 15 to monitor at-risk students, communicate with students and their advisors (observers), and document outreach attempts.
• Utilize active learning strategies, authentic assessment, and APA guidelines in the classroom.
• Encourage student usage of electronic portfolio assignments to support the teaching and learning outcomes of the college.
• Follow the college's plagiarism policy to promote academic integrity in all courses, no matter what level or subject matter.
• Understand the college's rigor standards, active learning strategies, best practices in Remote teaching, and Bloom's Taxonomy standards and be able to apply them to the classroom.
• Comply with all student ADA accommodations provided by the ADA Coordinator
• Encourage student participation in student survey/faculty evaluation within each course and routinely download and review survey responses after each session.

Administrative Requirements Outside of Teaching

• Maintain current knowledge of teaching disciplines/fields of study and best practices in distance education through professional development opportunities and provide documentation to B&SC as required
• Participate in all required live and asynchronous faculty meetings to stay eligible for scheduling in the upcoming semesters (course assignments are based on student enrollment and are never guaranteed). This is required even if someone is not actively teaching each semester. Missing 2 consecutive faculty meetings without approval from the Program Manager may result in alleviation of adjunct status.
• Participate in campus-wide initiatives in support of retention and persistence to graduation goals
• Complete all required workshops/seminars as necessitated by management
• In addition to the criteria identified here, adjunct faculty are required to adhere to and uphold all established policies and procedures as described in operating documentation (Official Catalog & Faculty Guide).
• For Online Education, adjunct faculty's maximum teaching limitation is14-contact hours per semester; each course is 3-contact hours. All course assignments are based on a variety of factors including adherence to all administrative requirements (i.e.: quality discussion participation, personalized feedback, faculty meeting attendance, on-time final grades completion, course preparation, etc.), projected student enrollment, scheduling needs of the program, iFit scores, and other criteria. Course assignments are not guaranteed for each session.
• All instructors will possess and exhibit the qualities of professionalism, integrity, self-esteem, self-motivation, and a strong desire to guide students to improve their career prospects.
• All instructors are expected to possess the credential and experiential requirements described in Bryant & Stratton College Policy No. 035. All instructors are expected to maintain a contemporary skillset in support of active learning and authentic assessment evaluation methodology.
• Upon hire, the College has designated a probationary period of 12-months for an Associate to be trained and assimilated into the College and to ensure all job responsibilities are met.
• All instructors are required to possess the technology required to facilitate online courses. The minimum requirements can be found here: https://www.bryantstratton.edu/admissions/online/technology-requirements
• Serve as a brand ambassador for B&SC - promote the college inside and outside of the work environment (through means such as mentoring, participating in college projects, committees, and initiatives, referring adjuncts and students to the college, supporting building-based campuses in any capacity, acting as a SME for new or revised course builds, and keeping curriculum contemporary by submitting course support tickets for errors, updates, or ideas)
• Collaborate with full-time faculty as part of an active community in discipline to help identify potential areas of improvement and raise classroom performance

All course assignments are based on a variety of factors including adherence to all administrative requirements (ie., faculty meeting attendance, final grades, and course preparation), projected student enrollments and scheduling needs of the program.

Knowledge, Skills, and Abilities:

• All instructors will possess and exhibit the qualities of professionalism, integrity, self-esteem, self-motivation, and a strong desire to guide students to improve their career prospects.
• All instructors are expected to possess the credential and experiential requirements as described in Bryant & Stratton College Policies. All instructors are expected to maintain a contemporary skill set in support of active learning and authentic assessment evaluation methodology.
• Upon hire, the College has designated a probationary period of twelve months for an Associate to be trained and assimilated into the College and to ensure all job responsibilities are met.
• Please sign this job description with an original signature, scan, and submit with your new hire documentation.

Qualifications:

• Master's Degree; Preferred earned PhD Degree.
• Three (3) years' experience in education at the college level within the last ten (10) years; experience in Remote instruction preferred
• Expertise in the areas in which they teach
• Demonstrated leadership skills, integrity, and ethical practice with emphasis on problem solving, conflict management/ resolution, adaptability, creativity, and sensitivity to ersity
• Willingness to self-assess, take feedback, and incorporate results into practice
• Ability to recognize and proactively address areas of opportunity and challenge
• Documented management experience in an educational setting
• Proven administrative, evaluative, analytical, strategic thinking and organizational skills
• Excellent oral and written communication skills
• Proficiency with Microsoft Office Suite and Internet applications
• Proficiency with other technologies currently used in profession
• Proven ability to function as a member of a team within established college, state, federal, and accrediting/approval agency regulations, policies and procedures

Physical Demands and Work Environment:

• Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.
• Position also requires the use of computer technology/equipment.
• Position requires the ability to receive information in person and over the telephone.
• Position requires the ability to convey detailed and important instructions or ideas accurately.

Application Process:

• Please complete an application, and upload a cover letter, resume, unofficial transcripts, copies of license, and teaching philosophy for consideration.

Salary Range:

$2000 - $2500 per course

The salary range for this position reflects a comprehensive evaluation of multiple factors that influence compensation determinations, encompassing considerations such as degree level, professional licenses, certifications, and various organizational requirements. It's important to note that the disclosed range estimate may not account for potential geographical variations linked to the location where the position is filled or the number of students per class. At Bryant & Stratton College, it is uncommon for iniduals to be brought on board at or close to the upper limit of the compensation range assigned to their respective roles. Compensation decisions are always contingent on the unique circumstances and specific details of each inidual case.

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.

Apply now to join our team of student-focused faculty!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Bryant & Stratton College is an Equal Opportunity Employer.

Project Coordinator, Strategic Initiatives

Job Category: Staff

Requisition Number: PROJE001854

• Full-Time
• Hybrid

• Chicago, IL 60602, USA

Job Details

The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure — the SVP/COO and the Project Manager and Executive Assistant to the President — ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role. 

Key Responsibilities

SVP/COO & Presidential Office Support (40%)

• Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.

• Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.

• Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence — ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.

• Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.

• Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.

• Maintain organized, accurate, and confidential electronic and physical records and files.

• Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.

• Serve as a back-up for the President’s scheduler.

Board of Trustees Logistics & Governance Support (20%)

• Serve as a primary administrative point of contact for Board of Trustees members and their support teams — coordinating scheduling, travel, logistics, and communications with professionalism and discretion.

• Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.

• Coordinate logistics for board meetings and committee meetings — including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.

• Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.

• Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.

Invoice, Expense & Financial Administration (15%)

• Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees — with consistent attention to accuracy, timeliness, and compliance with institutional policies.

• Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.

• Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.

• Maintain organized financial records and documentation to support audits, reviews, and reporting.

Travel Coordination (5%)

• Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members — including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.

• Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.

• Maintain and reconcile travel-related expenses in accordance with institutional policies.

Project & Administrative Coordination (20%)

• Provide project coordination support for initiatives led by the Office of the President — tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.

• Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.

• Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.

• Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.

• Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.

Qualifications

Required

• Prior experience in an administrative, executive support, or operations role — in a professional, academic, nonprofit, or mission-driven environment.

• Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.

• Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.

• Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.

• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.

• High level of professionalism, discretion, and sound judgment in handling confidential information.

•  Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.

• Genuine commitment to operational excellence and continuous improvement.

• Collaborative, collegial approach with the ability to work effectively across erse constituencies and stakeholders.

• A learning mindset and openness to leveraging tools and resources, including AI.  

• Appreciation for and commitment to the mission of Adler University.

Preferred

• Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.

• Familiarity with board governance processes, meeting administration, or corporate secretary functions.

• Experience coordinating domestic or international travel for senior leaders.

• Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.

Salary Range: $55,000.00 - $65,000.00  

Work Environment (Physical Demands):  The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 

Universal Core Behaviors:  

Commitment to Adler’s Mission   

• Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.  
• Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.  
• Contributes to a culture that advances health, well-being, and community connection — locally and globally.  
• Respects and values colleagues and community partners.

Accountability and Excellence   

• Demonstrates results-oriented focus and commitment to quality.  
• Consistently meets deadlines and delivers work of high professional standard.  
• Prioritizes service and responsiveness.  
• Seeks opportunities to improve efficiency, effectiveness, and resource use.  
• Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication   

• Communicates with respect, diplomacy, and professionalism.  
• Demonstrates active listening and comprehension.  
• Expresses ideas clearly and effectively in both oral and written forms.  
• Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork   

• Actively contributes to and engages with colleagues, partners, and communities.  
• Builds relationships rooted in respect, empathy, and trust.  
• Demonstrates curiosity, courage, and integrity in guiding work and decisions.  
• Makes thoughtful, informed decisions that balance short-term needs with long-term impact.  
• Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning   

• Approaches challenges with proactive problem-solving.  
• Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.  
• Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors   

• Engages supervisors as partners in achieving goals.  
• Fosters open, respectful communication to maintain alignment and clarity.  
• Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Title: School Counselor

- Wyoming Connections Academy

Location: Cody or Home-based United States

Job Description:

Company Summary:

Wyoming Connections Academy (WYCA) is a tuition-free, online public school for students in grades K-12 throughout Wyoming. WYCA is authorized under state law as a distance education program of Big Horn County School District #1, and operates under the Wyoming Switchboard Network. WYCA was founded in 2009 as Jackson Hole Connections Academy, and in 2011 became Wyoming Connections Academy. The school is operated through a contract with Connections Academy, LLC, to provide its educational program and other services. Connections Academy, a ision of Connections Education, is accredited by AdvancED, and WYCA is accredited through Big Horn County School District #1.

Position Summary and Responsibilities:

Working from our office in Cody or from your home in Wyoming, the School Counselor will virtually assist students and parents/learning coaches with course selection, scheduling and will be the initial point of contact for student concerns that span multiple subject areas as well as non-academic issues. The School Counselor will become an expert on course and credit requirements and will work with the Manager of Counseling Services to establish counseling processes for middle and high school students.

We are looking for caring, dedicated educators who are excited to work at a school where they can focus on helping inidual students thrive. Want to be a part of the personalized online school community that fosters real achievement for each and every student? Read on and apply below!

As a virtual school counselor, you will...

• Empower students to do their best and to achieve their goals
• Believe strongly in collaborating with families to prepare each student for success
• Assist students and parents/learning coaches with course selection and scheduling
• Be the initial point of contact for student concerns that span multiple subject areas as well as non-academic issues
• Put multimedia resources and powerful interactive tools to work in order to motivate and engage students

The School Counselor will be responsible for the successful completion of the following tasks:

• Advise students and families related to academics, career planning and graduation;
• Keep abreast of all high school graduation requirements, including special requirements such as community service, and communicate this information to the High School Coordinator and to the principal;
• Assist students and parents with the secondary school course selection process according to specific state credit and graduation requirements and student needs and interests. An integral part of this process is assisting students and parents to develop a Four Year Plan for meeting graduation requirements;
• Advise students with issues related to dropping courses and changing schedules, seeking support as needed, while ensuring that the school's course selection and drop policies are adhered to;
• Review student transcripts and the entry of credits into the online transcript system;
• Follow procedures to ensure that Connections Academy transcripts are accurate and up-to-date;
• Work with the administrative assistants to obtain school records from the student's previous school (where applicable) and forwarding student records when appropriate;
• Implement programs for students and families related to interpersonal adjustment issues;
• Work with school teams to identify and help families access school and community resources;
• Participate in the development of crisis prevention and management plans for the school and serve as a key member of the Student Support Team (SST);
• Coordinate a team of middle and high school teachers to help identify students who are "at risk" or "in crisis"; Act as the main point of contact for these students and families, communicating regularly with them;
• Oversee and maintain the Personal Learning Plan (PLP) for each student;
• Implement efforts to secure complete and accurate records for Connections Academy students;
• Support families through the school withdrawal process, assisting with data collection regarding withdrawal;
• Report and refer critical incidents that jeopardize student well-being as obligated by law,
• administrative regulations, or ethical standards. Stay abreast of all state regulations relating to incident reporting and documentation;
• Assist teachers when students enroll mid-semester, making sure that teachers receive guidance on integrating the students into their coursework, and ensuring that previous grades, credits, and evaluations are handled appropriately;
• Communicate with the Curriculum Team to ensure that curriculum offerings meet state
• requirements;
• Implement special programs such as Advanced Placement support, SAT and ACT Preparation, and college entrance preparation;
• Understand the requirements for and assist the principal to facilitate the administration of all high school testing, including exit exams, PSAT, SAT, ACT, and AP exams;
• Help students to research and understand their post-secondary career and educational options;
• Assist with student preparation of applications for college and jobs;
• Educate students and parents about college admissions requirements and financial aid;
• Coordinate high school graduation ceremonies;
• Support professional development activities for teachers and school staff members;
• Assume teaching and grading duties as necessary including teaching middle school elective courses;

Other duties as assigned.

Requirements

• Wyoming service certification in School Counseling
• Must reside within the state of Wyoming (consideration for candidates who live on the Wyoming border)
• Technologically proficient (especially with Microsoft Office products and Google Suite)
• Ability to travel for state-wide field trips, state testing, and professional development as needed
• Excellent communication skills, both oral and written
• Highly organized and punctual
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast-paced environment
• Team player with demonstrated leadership skills
• Willingness to travel on occasion for marketing and state testing events (may require occasional overnight travel)

Ability to work some occasional evening hours, as needed to support some families

• Ability to work remotely, if necessary
• Must be able to use a personal electronic device and email address for 2-step authentication

Compensation Package

• Starting Salary with a Masters: $47,500+ (varies based on education and experience)
• Annual merit increase
• Work-from-home opportunities
• Big Horn County School District #1 comprehensive, competitive, and affordable medical, vision, and dental benefits
• Additional district-paid and voluntary benefits
• Tuition reimbursement up to $5,250 per calendar year
• Career advancement opportunities

Administrative Assistant - Hybrid Schedule

Hybrid

Service

Full time

Somerset, New Jersey, United States

OverviewApplication

DESCRIPTION

Tower Water is seeking a self-motivated and positive office admin to join our team. This is a full-time role with a great benefits package. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team.

The right person will display the following values:

• Have a can-do attitude
• Be reliable to a fault
• Is responsive to customer and employee needs
• Understands the value of reputation
• Exhibit passion for what you do, task in front of you, for your team

Tower Water in Somerset, NJ. Our company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. We are a small, friendly office where each person performs a variety of tasks. Each admin owns some faction of the company process which they are the “go to person” for.

Job responsibilities include but are not limited to:

• Prepare and review contracts, agreements, amendments and purchase orders.
• Review and proofread reports and documents before sending to clients.
• Create, update and maintain client information in several databases.
• Answer phones, take messages, and transfer calls.
• Filing, faxing, mailing, etc.
• Organize and schedule meetings.
• Produce e-mails, reports, letters, forms and SOPs.
• Respond to insurance requests from clients.
• Teamwork is a must - willingness to communicate with the administration team.
• Some responsibilities may change in accordance with Tower Water business operations.
• Complete company required trainings.
• Other tasks based on company needs.

Requirements

The right person should have the following experience:

• 2+ years as an administrative or customer service professional
• QBO experience is a plus
• Basic Accounts Payable and Accounts Receivable experience is a plus
• High School Diploma or GED Equivalent
• Proficient in MS Office (Outlook is a must)
• Update and maintain several databases
• Computer-savvy, with fast and accurate typing.
• Passionate, well-spoken and reliable.
• Organized and able to multitask; can successfully balance deadlines and projects at any given time.
• Efficient and productive with strong prioritization skills.
• Able to take direction and complete tasks independently from multiple supervisors
• Work speed must be consistent with other personnel after 6–8-week training period
• Excellent interpersonal skills and exemplifies the Tower Water values
• Attention to detail and problem-solving skills

Benefits

• Hourly rate of $19.25-$21.65 based on experience
• Medical, dental and vision benefits with generous employer contributions
• 401k with 4% matching.
• 10 vacation and 5 sick days per year with progressing vacation based on years of service
• 8 paid holidays
• Pretax benefits such as FSA or HSA accounts
• Company paid life insurance and short-term disability coverage
• Laptop, phone and monitor for home use
• Quarterly conversations with your manager
• All staff meetings and fun events
• Additional benefits through our PEO
• After training, there will be remote work options with 3 days on site and 2 days remote
• You will have access to our Employee Assistance Program and our training database

Administration & Co-Pay Assistant

Remote, Ontario, Canada

Remote, Alberta, Canada

Remote, British Columbia, Canada

Remote, Manitoba, Canada

Remote, Quebec, Canada

Remote, Saskatchewan, Canada

Category:Supply Chain

widget:Full time

Job ID:R262316

About Cencora

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

• Liaise with Program managers to ensure copayment KPIs are met.

• Liaise with ISI Accounting to ensure proper payment timeframes and accurate payments.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations. •              Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting

• In-depth knowledge of the Microsoft Office Suite of applications is essential

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills;

• Ability to work independently and in a team environment;

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical and mathematical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Ability to implement processes resulting in satisfactory audit practices

• Ability to consistently meet deadlines

• Excellent problem solving skills; ability to resolve issues effectively and efficiently

• Strong business and financial acumen

This posting is intended to fill an existing vacancy for our Administration & Co-Pay Assistant role

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness.

This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.

To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Salary Range* $41,800 CAD - 64,350 CAD

This posting is intended to fill an existing vacancy for our Administration & Co-Pay Assistant role.

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Administrative Assistant 3

Location: Des Moines, IA

Job ID#: 363394

Category: Administrative

Position Type Contract

Duration 12 Months

Job Description

Job Title: Administrative Assistant 3

Job Description::

We are currently searching for an Administrative Assistant specializing in ++++finance support++++ to join the Global Security Services team in Cedar Rapids, IA on a contract basis. The position performs administrative activities in close relationship to the day-to-day work of team leaders and staff. The Administrative Assistant will work in a confidential and highly responsive relationship with department leadership. The position available is currently remote.

Key Responsibilities include:

* Provide administrative support to staff. Typical support tasks include scheduling meetings, maintaining department calendars and call lists, and supply ordering.

Medical Biller

Fully Remote • Rochester, Buffalo, or Syracuse, NY, NY • Revenue Cycle

Job Type

Full-time

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers iniduals and families. With respect. Without judgment. No matter what. 

In support of PPCWNY’s mission, the Medical Biller II has the overall responsibility to ensure effective billing and collections on all patient accounts. 

Essential Functions

• Reviews all Tasks assigned to the inidual/workgroup.
• Aggressively follows up on all unpaid accounts to ensure that the A/R benchmark targets are met or exceeded. 
• Answers patient calls and address questions related to insurance and patient responsibility.
• Works in conjunction with other staff to successfully meet internal goals. 
• Performs all duties in accordance with established agency policies, protocol and the In This Together services ethos, workplace values, and service standards.
• Notifies Billing Manager of any collection or workflow issues.
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs

Requirements

Qualifications

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education

• Associate’s degree in business, accounting, business administration, or a related field or equivalent combination of education and experience

Experience

• Minimum three years of experience in medical billing/collections
• Minimum three years of experience with computerized billing/receivables system and reports
• Experience with EPIC preferred

Certifications

• Ideal candidate will have one of the following certifications, but is not required: Registered Health Information Administrator (RHIA), Certified Health Information Technician (CHIT), Certified Coding Specialist (CCS), Certified Medical Billing Specialist (CMBS), or Certified Professional Coder (CPC)

Knowledge, Skills, & Abilities

• Must be sensitive to patient’s financial and clinical needs while maintaining the patient’s confidentiality
• Experience in insurance guidelines and programs (i.e., Medicaid and Medicare)
• Knowledge of ICD-9/10, HCPCS and CPT codes
• Extensive experience with follow-up on unpaid claims within standard billing cycle timeframes
• Extensive experience with appealing insurance companies for denied claims
• ERA payment posting experience
• Must be able to multi-task and work in a fast-paced environment effectively under deadlines
• Accuracy and attention to detail is essential
• Extensive experience in researching issues and providing resolutions
• Strong analytical and problem-solving skills
• Must be able to work independently and as a team player
• In-depth knowledge of Government and non-Government payer sources
• Experience working with databases and Microsoft Office (i.e., Excel and Word)
• Ability to work a flexible schedule (i.e., early mornings and evenings)
• Must have top-notch customer service and follow-up skills
• Ability to read and interpret medical procedures and terminology
• Planned Parenthood seeks candidates who are proficient in two or more languages

Working Conditions

• Standard health center environment
• Well-lit/ventilated

Physical Requirements 

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation
• Ability to lift 25 pounds with or without an accommodation
• May experience visual fatigue working at computer with potential extended periods of sitting
• Ability to travel to all agency locations as assigned

Work Schedule 

This is a full-time, 40 hour a week, position; regular schedule will be Monday – Friday with occasional evenings and weekends.

Benefits & Compensation

At PPCWNY, we are committed to equitable compensation practices and transparency.  In alignment with these efforts, the pay for this position ranges from $21.89 to $25.36/hour. Actual compensation will be determined by experience and other factors permitted by law.

In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more! 

Salary Description

$21.89 - $25.36 per hour

Operations Coordinator

• Full-Time

• Inspection

• Baytown, TX / Houston, TX

he Operations Coordinator facilitates the efficient operations and financial health across multiple inspection projects performing transactional and administrative tasks for multiple GRCs (Gulf Coast, West Coast, Piping). This is a remote job 5 days a week.

Duties/Responsibilities:

• Create work orders
• Place job purchase requisitions for equipment and services
• Follows up with AP on Purchase Order receipts and invoices
• Track project progress
• Monitor cost versus plan and perform cost estimates
• Performs Job Cost Transfers
• Prepares and submit change orders
• Gathers timesheets and perform invoice works up for T&M jobs
• Engages AR to confirm customer PO receipts
• Responsible for crew mobilization logistics for international jobs

Required Skills/Abilities:

• Ability to work independently.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills, attention to detail, and multi-task.
• Basic understanding of service operations from proposals to invoicing
• Proficient in Microsoft Office Suite or related software.

Education and Experience:

• High School or associate degree (preferred)
• Two to Three years of experience in an administrative role with experience in Service operations (preferred)
• Microsoft Excel expertise is a must
• Microsoft Solomon and Salesforce experience (preferred)

Title: Customer Service Representative

Location: United States, Remote

time type

Full time

job requisition id

JR104536

Job Description:

Company Overview

FOCUS provides cloud-based, core administration solutions (FOCUS Tech) and services (FOCUS Insurance Services) for P&C insurance companies and MGAs. Using decades of industry experience, FOCUS is taking the risk out of insurtech for small, mid-size, and growth-focused insurance organizations.

When you join FOCUS, you immediately become one of our most valued components - and we're committed to investing in you. That means you can look beyond the paycheck and excellent benefits to an environment that will help you grow and achieve your professional goals through development and advancement opportunities and the support of our outstanding leaders and teammates.

Deliver exceptional customer service in a fast-paced call center environment by handling inbound calls, chats, and task processing from clients and agents regarding all personal lines insurance policies. Responsibilities include, but are not limited to, answering policy questions, processing endorsement changes, handling cancellation requests, assisting with policy payments and billing inquiries, and providing requested documentation. The role requires the ability to multitask efficiently, maintain accuracy under pressure, and provide a positive client experience while meeting service standards and performance metrics.

Description:

Customer Support via Phone and Chat

• Respond to inbound phone calls and chats from clients and/or agents in a professional and timely manner.

• Provide accurate information regarding policies, coverage, billing, payments, and endorsements.

• Resolve client inquiries, complaints, and requests efficiently while maintaining a positive customer experience.

Task Management and Processing

• Process assigned tasks accurately and efficiently, including policy updates, endorsements, cancellations, and other related transactions.

• Prioritize workload to meet service level agreements and departmental standards.

• Ensure compliance with company policies, procedures, and regulatory requirements.

Team Collaboration and Continuous Improvement

• Collaborate with team members and leadership to share knowledge,

improve workflows, and enhance the overall client experience.

• Participate in training, coaching, and team meetings to maintain skill

proficiency and stay current with policies and procedures.

Education:

• Two (2) years Agency experience in Personal Lines including homeowners and other lines; or equivalent combination of education and experience.

Knowledge, Skill, and Abilities:

• Knowledge of Property/Casualty Insurance operations and policy elements preferred.

• Strong verbal and written communication skills.

• Ability to manage multiple tasks efficiently and maintain high accuracy.

• Proficiency with insurance systems and standard office software.

• Ability to handle difficult or upset clients professionally, using effective de-escalation techniques to resolve issues and maintain positive customer relationships.

• Strong problem-solving and conflict-resolution skills.

• Participation in virtual team meetings, training sessions, and performance reviews.

• Self-motivated, disciplined, and able to maintain productivity without direct supervision.

• An active 2-20 or 4-40 license, or industry designation such as CPCU or CIC, is preferred.

Working Conditions:

• Position is fully remote; employee is expected to maintain a dedicated, distraction-free workspace.

• Employee is responsible for providing a reliable internet connection that meets minimum speed requirements.

• Use of a company-provided computer, headset, and other necessary equipment is required.

• Work schedule may include standard business hours; flexibility may be required to meet peak call/chat volumes.

• Ability to manage multiple communication channels (calls, chats, task systems) efficiently from home.

• Must adhere to data security and confidentiality standards while handling sensitive client and policy information.

• Participation in virtual team meetings, training sessions, and performance reviews.

• Must be self-motivated, organized, and able to maintain productivity without direct supervision.

• Ability to troubleshoot workflow or system issues and provide guidance to team members on technology use.

Why join the FOCUS Team?

The FOCUS Difference:

• Medical, Dental, Vision, Life, Pet; Flexible Spending Account

• Competitive Salaries

• 401K Match

• Work-Life Balance: Personal Days, PTO Days, 12 Paid Holidays, Two Paid Days for Volunteer Service, Paid Parental Leave

• Short and Long-Term Disability

• Employee Support Programs, Including Mental Health

• Tuition Reimbursement

• Matching Charitable Gift Program

• Lucrative Referral Program

• Commuter Benefits

• Flexibility: Remote and Hybrid Opportunities Available

This position is not able to be performed in California, Colorado, New York or Washington.

EEO

Team Focus Insurance Group is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Our hiring practices ensure that all qualified applicants receive fair consideration without regard to these characteristics.

Note to applicant: It is unlawful in Massachusetts and Maryland to require or administer a lie detector test as a condition of employment or continued employment. Please know that our company does not use lie detector tests in our hiring process.

Legal Operations Assistant

remote type

Hybrid

locations

Goleta, California

time type

Full time

job requisition id

20271

Job Title: Legal Operations Assistant

Reports to: Director, Corporate Governance

Location: Goleta, CA - Hybrid

The Role

As a Legal Operations Specialist, you’ll play a key role in supporting the Legal team with operational, financial, and administrative tasks. You’ll be the go-to person for legal billing, e-billing system administration, invoice processing, and budget/forecast support. You’ll help keep the department organized, manage multiple priorities, and contribute to continuous improvement—all while working in a collaborative, growth-focused environment.

Your Impact

• Serve as the system owner/administrator for the Legal Department’s e-billing and matter management platform, handling matter setup, vendor setup, timekeeper data, rates, coding, and user support
• Conduct pre-bill reviews for compliance with outside counsel billing guidelines and resolve adjustments or holds with firms
• Maintain invoice/matter data integrity and ensure proper coding across brands, cost centers, GLs, and matter types
• Track and report invoice cycle times, budget impacts, and exceptions to support financial transparency
• Validate, code, and submit invoices into the company’s AP workflow, ensuring compliance with approval matrices and accounting policies
• Manage the end-to-end invoice queue, resolving AP rejects, vendor questions, and matter coding discrepancies
• Collaborate with AP/Procurement on vendor onboarding and maintain audit-ready documentation for all billing matters
• Prepare and submit monthly and quarterly legal accruals, support budget planning and reforecasting, and monitor spend against budget
• Provide administrative support to attorneys and paralegals, including meeting coordination, travel, calendaring, document routing, and electronic filing
• Assist with departmental communications, document organization, matter updates, special projects, mail/shipping requests, and office supply management
• Coordinate IT and Facility interface needs and ensure timely execution and effectiveness of projects

Who You Are

• Bachelor’s degree preferred
• 2+ years of experience in legal operations, e-billing, finance/AP, or legal administrative support
• High proficiency in Microsoft Applications (Outlook, Excel, Word, PowerPoint, Sharepoint, Teams, OneDrive, CoPilot)
• Experience with matter management or e-billing tools (e.g., SimpleLegal) preferred
• Experience collaborating with Finance/AP during close cycles strongly preferred
• Able to clearly present information and answer questions from management, clients, and employees
• Deal with confidential information in a highly professional manner
• Understanding of invoice coding, cost centers, GL structure, accruals, and forecasting
• Strong Excel proficiency (v lookup, pivot tables, filters)
• Excellent organization, communication, and follow-through
• High degree of accuracy with numerical and financial data
• Ability to handle confidential matters with discretion
• Ability to manage multiple deadlines and prioritize effectively
• Operates under general supervision using established practices and procedures; escalates unusual or novel issues
• Applies established knowledge of practical methods and regulations, especially in billing, coding, and AP related processes
• Manages multiple time-sensitive workstreams while ensuring accuracy and compliance
• Excellent verbal and written communication skills
• Highly motivated, a team player and motivated self-starter
• Experience working effectively on a team, satisfying the needs of erse constituents, and often working under the pressure of competing and sometimes conflicting priorities
• Effective empowering communicator, good problem solver
• Ability to multi-task in a fast-paced environment
• Deadline-driven
• Exceptional attention to detail
• Strong organizational skills

What We'll Give You

• Competitive Pay and Bonuses - We’ve created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they’re valued.
• Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future.
• Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees’ needs to get out, get healthy and come back stronger than ever.
• Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras
• Growth and Development - Deckers Brands was built on the idea of pursuing passion. That’s why we offer extensive opportunities and support for personal and professional development.
• Health and Wellness - There’s nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle.

$27 - $29/hour

The salary range posted reflects the minimum and maximum target for new hire salaries for this role in Goleta, CA. Inidual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process.

Business Affairs Associate II

Los Angeles, California, United States

About the role

As the Business Affairs Associate II, you will support the Content Acquisition team in managing license deals, communicating contractual risks to multiple internal departments, negotiating agreements, ensuring compliance with agreement terms, and tracking and updating deal terms using internal systems. You will help maximize our content licensing efforts while maintaining contractual integrity and optimizing revenue.

• You will work with our Content Acquisitions and Legal teams to ensure the accurate representation of agreements, conducting negotiations and extensions with our licensors.
• You will communicate contractual risks to appropriate internal departments and affiliate companies, facilitating well-informed decisions.
• You will provide daily updates to other teams to ensure a clear understanding of finalized deal terms, enhance revenue, and guarantee agreement compliance.
• You will maintain an organized system for tracking deal terms and update negotiation statuses within our internal tracking systems.

In the role of Business Affairs Associate II, you will report to the Senior Manager, Business Affairs.

We are considering applicants for the location of Los Angeles, CA.

About You

We get excited about candidates, like you, because...

• 5+ years experience with content licensing, contract negotiations, or a related field in the entertainment industry
• Experience managing licensing content and IPs 
• Experience with project management and related project management tools
• Experience working with Japanese businesses and have an understanding of Japanese business culture

About the Team

As part of Crunchyroll's Content organization, the Business Affairs team supports the Content Acquisition team on acquisition deals, providing consultation on deal strategies, negotiations, and rights clearance with other departments and managing associated financial, legal, and business risks.

Why you will love working at Crunchyroll

In addition to getting to work with fun, passionate and inspired colleagues, you will also enjoy the following benefits and perks:

• Receive a great compensation package including salary plus performance bonus earning potential, paid annually.
• Flexible time off policies allowing you to take the time you need to be your whole self.
• Generous medical, dental, vision, STD, LTD, and life insurance
• Health Saving Account HSA program
• Health care and dependent care FSA
• 401(k) plan, with employer match
• Employer paid commuter benefit
• Support program for new parents
• Pet insurance and some of our offices are pet friendly!

#LifeAtCrunchyroll #LI-Hybrid 

The Pay Range for this position is listed. Actual pay will vary based on factors including, but not limited to location, experience, and performance. The range listed is just one component of Crunchyroll’s Total Rewards offerings for employees. Other rewards may include performance bonuses, employer matched retirement savings, time-off programs, and progressive health benefits and perks.

Pay Transparency - Los Angeles, CA

$90,000 - $95,000 USD

About our Values

We want to be everything for someone rather than something for everyone and we do this by living and modeling our values in all that we do. We value

• Courage. We believe that when we overcome fear, we enable our best selves.

• Curiosity. We are curious, which is the gateway to empathy, inclusion, and understanding.

• Kaizen. We have a growth mindset committed to constant forward progress.

• Service. We serve our community with humility, enabling joy and belonging for others.

Executive Assistant

Massachusetts, United States (Remote)

time type

Full time

R2026-6337

It's fun to work in a company where people truly BELIEVE in what they're doing!

Job Description Summary:

We are seeking a highly motivated, detail‑obsessed, and proactive Executive Assistant (EA) to support the Chief Marketing Officer and the broader Marketing Leadership Team. This role is critical to ensuring the operational efficiency, effectiveness, and productivity of a fast‑paced executive organization.

The ideal candidate brings a growth mindset, a strong sense of ownership, and a collaborative spirit—someone who anticipates needs, brings forward ideas, and acts as an operational extension of the team. This person must demonstrate impeccable judgment, outstanding responsiveness, and comfort managing numbers, budgets, POs, and corporate credit card expense processes.

Key Responsibilities

• Provide end‑to‑end executive administrative support for the CMO, including complex and dynamic calendar management, prioritization, and proactive identification of conflicts or adjustments needed.

• Provide calendar, travel, and expense management support to a few members of the marketing leadership team

• Prepare executives for each day by reviewing calendars in advance, confirming attendance, and ensuring meetings are necessary and appropriately resourced.

• Manage internal and external communications with professionalism, confidentiality, and exceptional attention to detail.

• Own all aspects of domestic and international travel, including itinerary creation, bookings, logistics, reservations, and contingency planning.

• Coordinate multi‑day offsites, leadership meetings, dinners, and events, ensuring flawless execution from planning through post‑event follow‑up.

• Manage all travel and corporate card expenses with accuracy and timeliness—submitting reports within one week of trip completion.

• Oversee purchase order creation, tracking, and reconciliation, ensuring accuracy across vendors and budgets.

• Manage the Marketing department’s group credit card, including proactive monitoring, documentation, and issue resolution.

• Partner with Finance and Procurement to maintain alignment on budget management, accruals, and monthly close needs.

• Serve as a central coordination point for the Marketing Leadership Team—supporting agendas, materials, meeting logistics, presenters, and follow‑ups.

• Lead administrative planning for recurring events such as Town Halls, ensuring agendas, recognition moments, and presentations are thoughtfully curated and well organized.

• Build strong cross‑functional relationships with other EAs, the broader Marketing organization, and cross‑company partners.

• Maintain exceptional responsiveness via Teams, email, and mobile—particularly for real‑time changes and urgent needs.

• Communicate clearly, directly, and with warmth—reflecting the values and culture of the company.

• Proactively notify of OOO time, schedule adjustments, and availability changes to maintain transparency and continuity.

What Success Looks Like

• The CMO’s time and priorities are managed with exceptional foresight and precision.

• Meetings run smoothly, leaders feel supported, and logistics are handled end‑to‑end with minimal oversight.

• Financial processes (POs, expenses, credit card reconciliation) are consistently accurate and timely.

• You bring a positive attitude, solution mindset, and sense of urgency to everything you do.

• Your partnership elevates the entire Marketing team’s effectiveness

Qualifications

• 5+ years of experience supporting senior executives in a fast‑paced, dynamic environment (CMO, COO, CFO, or similar preferred).

• Exceptional organizational skills with a passion for detail, structure, and follow‑through.

• Strong comfort with numbers—budget tracking, purchase orders, and expense management.

• High proficiency with Microsoft Office (Outlook, Teams, PowerPoint, Excel) and collaboration tools.

• Demonstrated ability to operate with discretion, confidentiality, and sound judgment.

• A positive attitude, high emotional intelligence, and a growth mindset—someone who is eager to learn and continually elevate their impact.

• Strong written and verbal communication skills.

Attributes That Make You a Great Fit

• Proactive — You anticipate needs before they arise.

• Responsive — You move with urgency and clarity.

• Detail‑Obsessed — You take pride in accuracy.

• Collaborative — You enjoy being a partner to a high‑performing team.

• Calm Under Pressure — You manage fast‑moving, shifting priorities with grace.

• Growth‑Oriented — You look for ways to improve processes and expand your skill set.

#LI-Remote

Annual salary range for this position is between $77,000.00 - $103,950.00 gross before taxes.

What Rocket Software can offer you in USA:

• Unlimited Vacation Time as well as paid holidays and sick time

• Health and Wellness coverage options for Rocketeers and dependents

• Life and disability coverage

• Fidelity 401(k) and Roth Retirement Savings with matching contributions

• Monthly student debt benefit program

• Tuition Reimbursement and Certificate Reimbursement Program opportunities

• Leadership and skills training opportunities

Executive Assistant to the Chief Executive Officer (CEO)

• USA
• 80000-90000 per year
• Salary
• Full Time

Position Title: Executive Assistant to the Chief Executive Officer (CEO)

Location: Remote USA

Salary: $80,000 - $90,000**,** commensurate with Skills & Experience

Status: Full-time, salaried, exempt

Reports to: CEO

Application Instructions: Please upload your resume to ensure your application is completed. In lieu of a cover letter, be prepared to respond to the following essay question: In 500 words or less, describe a time in a professional setting when you helped the person you supported more effectively leverage your support. What was the challenge they were having not leveraging your support? What did you do? What was the outcome?

HOW YOU'LL CONTRIBUTE TO OUR MISSION:

As Rainforest Trust's Executive Assistant to the CEO, you will:

• Maximize the effectiveness of the CEO's time in driving RT's impact by managing a complex calendar, coordinating meetings, preparing agendas and materials, and ensuring follow-up actions are clear and completed.
• Ensure key RT stakeholders are informed and aligned by and with the CEO by drafting, editing, and routing executive communications to consistently, accurately, and in a timely manner represent the CEO's voice, priorities, and expectations.
• Help mobilize substantial resources for RT conservation efforts by supporting the CEO in donor-facing work, specifically helping manage CEO engagements with donors and handling 1:1 correspondence, as well as coordinating CEO travel to donor meetings.
• Optimize the effectiveness of the CEO's time, effort and carbon footprint by coordinating travel and itineraries for donor engagements, board meetings, and other high-profile events while providing on-the-ground support and managing end-to-end logistics so the CEO is fully prepared, supported, and able to focus on strategic objectives.
• Anticipate needs, surface issues early, coordinate cross-team inputs (including direct and proactive interaction with other leaders in the organization), and manage competing priorities so the CEO can stay focused on the highest-impact work. This includes managing the CEO's Asana dashboard. It also will include "managing up" to teach the CEO how to better structure his work and effectively leverage and work with an Executive Assistant.
• Provide targeted administrative, scheduling, and logistical support to the Heads of the Philanthropy, Conservation, and Shared Services Departments as needed so they can operate efficiently and stay focused on high-priority work as a group. This includes organizing and attending the weekly Senior Leadership Group meeting.

TO SUCCEED IN THIS ROLE, WE'RE HOPING YOU'LL HAVE:

• Successful experience working as an executive assistant or providing full-time administrative support to someone in a relatively high-level role.
• Demonstrated experience successfully managing complex calendars and coordinating internal and external meetings with clear direction, calm, self-awareness, and comfort with human imperfection.
• Ability to manage sensitive information and complex scheduling with discretion, diplomacy, and sound judgment-proactively resolving conflicts and prioritizing time based on organizational needs while maintaining positive relationships.
• Ability to coordinate and prepare agendas, briefing materials, and clear, concise follow-up notes for executive and leadership meetings-ensuring key information, decisions, and action items are captured while enabling leaders to quickly grasp the most important points.
• Demonstrated experience exercising judgment around urgency and communicating accordingly.
• Proven ability to help others adapt and adjust in real-time to changing conditions, anticipating risks and opportunities to optimize in the moment.
• Strong interpersonal skills and the ability to support high-stakes or high-profile engagements with accuracy and composure.
• Exceptional writing and editing skills, with the ability to draft professional communications that reflect someone else's tone and intent.
• Experience coordinating complex travel arrangements, including multi-stop itineraries, international travel, and real-time problem-solving.
• Strong project management skills including experience using project management software.
• Demonstrated success learning and quickly using project management software.
• Interest in and aptitude for applying all of these qualifications in a fundraising/donor context.
• Commitment and enthusiasm for Rainforest Trust's mission and respect for our core values: Nature & People; Efficiency; Transparency; Diversity, Equity, and Inclusion; Partnerships & Collaboration; Science & Innovation.

WORKING CONDITIONS AND TRAVEL REQUIREMENTS

Rainforest Trust is a remote first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Washington DC. Occasional national and/or international travel may be required for organizational meetings and other events.

PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information.

ANTICIPATED SALARY

The salary range for this position is $80,000 - $90,000 commensurate with experience. This base compensation range represents the anticipated low and high range of wages for this position. Salaries will vary and will be based on various factors, such as the candidate's qualifications, skills, competencies, and proficiency for the role.

Revenue Operations Assistant

United States

LTK’s mission is to empower the world’s premium lifestyle Creators to achieve maximum economic success. We have a huge opportunity ahead of us and we’re looking for team members who want to create, innovate and disrupt an industry. 

We empower our team members to drive innovation, create value, and continue to spearhead the creation of this industry — a game changer when it comes to career growth.

Position Title: Revenue Operations Assistant (Creator & Brand Campaign Operations)

Location: Remote

Role: Full-time, temporary (6 month contract)

Hours: 40 hours per week

About the role

The Revenue Operations Intern will support day-to-day campaign operations across creator and brand communications, with a primary focus on Braze and HubSpot execution. This role helps power LTK’s acquisition and activation programs while maintaining high-quality, on-brand copy and performance reporting. A portion of this role will also support the Revenue Operations team with data analysis and operational reporting.

How you will make an impact

Campaign Operations & Execution (Primary)

• Build, QA, and launch creator and brand campaigns across Braze and HubSpot, including emails, pushes, and in‑app/notification center messages.
• Support list building, segmentation, and audience management for targeted campaigns that drive creator and brand acquisition, activation, and engagement.
• Own campaign set-up tasks such as tagging, scheduling, naming conventions, and asset linking to ensure accurate tracking and clean operations.
• Partner with CRM Managers and Channel Operations to troubleshoot issues (e.g., list discrepancies, QA fixes, link/copy changes) and ensure campaigns go out on time.

Analytics & Reporting

• Pull and compile performance data from CRM and analytics tools (e.g., Braze, HubSpot, Looker/other dashboards) to track sends, engagement, and conversion metrics.
• Maintain recurring campaign and channel reports, ensuring stakeholders have clear, accurate views into performance.
• Summarize trends and highlight basic optimizations (subject lines, send times, segments) for the CRM and RevOps teams to consider.

Copywriting & QA

• Draft and edit clear, on‑brand copy for creator and brand communications (email, push, in‑app, SMS/NC) using existing playbooks, templates, and AI support where appropriate.
• QA campaigns for spelling/grammar, links, personalization fields, and formatting across devices before launch.
• Partner with Creative/Brand/Legal as needed to ensure copy adheres to brand guidelines and compliance requirements.

Revenue Operations Support 

• Support the Revenue Operations team with ad hoc data pulls, list validation, and simple analyses related to campaigns, pipeline health, and acquisition programs.
• Assist in building or maintaining lightweight dashboards, trackers, and documentation that help RevOps and CRM monitor program performance.
• Help reconcile data across systems (e.g., Braze, HubSpot, Salesforce/CRM data sources, spreadsheets) to support accurate reporting and decision‑making.

General

• Document processes and campaign setups so work can be repeated and scaled.
• Collaborate cross‑functionally with Creator Success, Brand, Growth Marketing, and RevOps to support high-priority initiatives.
• Stay curious about CRM best practices and LTK product capabilities, bringing ideas back to the team for testing and optimization.

What you will bring to LTK

• Highly organized with strong attention to detail and a proactive mindset
• Comfortable analyzing and compiling data into actionable insights or reports
• Exceptional written communication skills, able to distill updates clearly and professionally
• Strong interpersonal skills; enjoys team collaboration and relationship building
• Ability to juggle multiple projects and meet deadlines in a fast-paced, ever-evolving environment
• Familiarity with tools like Google Sheets/Docs/Slides and Looker (not-necessary)
• A genuine interest in the creator economy, social media, or affiliate marketing
• Self-starter with a positive, solutions-oriented attitude
• A mindset focused on seizing opportunities and moving with urgency
• Dedication to fierce prioritization and operational excellence
• Adaptability to a dynamic, fast-moving environment
• A growth mindset and openness to feedback

What we offer

• The opportunity to be part of the leading global company in creator commerce
• A remote-first, productivity-first environment
• Competitive compensation and benefits package to meet the needs of you and your family
• 401(k) with LTK company matching
• Medical Insurance, Vision Insurance, Dental Insurance
• Paid Maternity Leave and Paid Paternity Leave
• Summer Fridays and Flexible PTO

About LTK

Founded in 2011, LTK is the global technology platform purpose-built to empower lifestyle creators to monetize their content. The full-service platform connects brands, creators, and shoppers with a world-class shopping app and trusted tools and technology that make content instantly shoppable. Today, premium lifestyle creators in 160+ countries drive more than $5 billion+ in annual retail sales through their LTK Shop profiles. More than 40 million consumers turn to LTK Shops in the LTK shopping platform each month to find inspiration and instantly shop the styles recommended by their favorite creators. More than 8,000 retailers and 1M brands partner with LTK to gain access to its global creator network for content that converts against performance-driven, cross-channel KPIs. LTK is headquartered in Dallas, TX, and currently operates on five continents.

Our mission

To empower the world’s premium lifestyle Creators to achieve maximum economic success.

Our values

• Here to win
• Commit to the journey
• Work well

Commitment to ersity

LTK believes ersity, equity, and inclusion are fundamental obligations that strengthen our team. We employ a erse, multi-disciplinary team to build a meaningful company and culture. 

For US-Based Roles:  We are not offering new sponsorships opportunities at this time for persons requiring employment visas, such as an H-1B;  authorization to work in the U.S. is a precondition of employment.

Any unsolicited resumes/candidate profiles submitted through our website or to personal email accounts of employees of LTK are considered the property of LTK and are not subject to payment of agency fees.

LTK is an Equal Opportunity Employer

Legal Assistant - Insurance Defense

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a legal assistant on our team, you’ll handle complex tasks critical to the success of our law offices.  An ideal candidate will have prior litigation experience and an understanding of legal terminology, which will be used to provide administrative support to our attorneys through preparation of legal documents and correspondences, such as motions and pleadings.  Using an electronic case management system, you’ll manage attorney calendars, coordinate examinations for defense experts, and communicate with clients.  Among other things, you’ll spend time maintaining files, answering phone calls, propounding discovery – including serving client discovery, along with other administrative duties.

This is a hybrid position with occasional travel to an office for meetings and/or training. Candidates must reside within a reasonable driving distance of the office they support.

Must-have qualifications

• High school diploma/GED equivalent or higher and a minimum of 2 years legal work experience in a business or legal environment supporting a professional team.

Preferred skills

• Insurance defense or personal injury experience
• Time management and organizational skills required to provide support to a large group of professionals
• Typing skills with special attention to grammar and accuracy
• Ability to work independently while maintaining highly confidential information
• Effective listening, verbal and written communication skills

Compensation

• $29.25 - $32.50/hour

• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%

• Medical, dental & vision, including free preventative care

• Wellness & mental health programs

• Health care flexible spending accounts, health savings accounts, & life insurance

• Paid time off, including volunteer time off

• Paid & unpaid sick leave where applicable, as well as short & long-term disability

• Parental & family leave; military leave & pay

• Diverse, inclusive & welcoming culture with Employee Resource Groups

• Career development & tuition assistance

Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership. 

Equal Opportunity Employer

Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role.

For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://www.progressive.com/careers/how-we-hire/faq/job-scams/

Job Number: 258908

Title: Speech Language Pathologist (SLP) - Remote POS

Location: Arizona, United States

Department: K-12 SPED/ Education

Job Description:

Position Type

Part-Time

Overview

Join Our Team as a Remote School Speech-Language Pathologist in AZ!

Position Details: 

• Start Date: ASAP 
• Hours: FLEXIBLE Caseload Building Opportunity!
• Grade Levels: K-12 students
• Compensation: Starting at $50/hour 
• Location: 100% Remote 
• For immediate consideration, please send your resume

What We Offer:

• Comprehensive support to help you succeed
• The chance to work with a passionate and collaborative team
• The opportunity to make a meaningful difference in students' communication skills and overall growth

Ready to Join Us?

Company Overview:

At E-Therapy, we are pioneers in the field of special education, dedicated to delivering top-tier, clinical solutions to PreK-12 schools nationwide. Our mission is to empower schools with cutting-edge, clinical solutions through our advanced, technology-driven platform. By seamlessly connecting schools with our network of highly qualified, licensed clinicians, we offer a range of essential services that are both accessible and impactful.

Position Overview:  We are currently seeking a Speech-Language Pathologist (SLP) to join our dynamic team at E-Therapy. The successful candidate will play a crucial role in providing speech and language therapy services to students in PreK-12 schools, helping them develop communication skills and overcome speech and language disorders.

Responsibilities

Key Responsibilities:

• Conduct comprehensive assessments of students' speech, language, and communication abilities.
• Develop inidualized therapy plans and goals based on assessment results and students' needs.
• Provide direct therapy services to students, targeting areas such as articulation, phonology, language comprehension, fluency, and pragmatic skills.
• Collaborate with teachers, parents, and other members of the educational team to support students' communication goals in the classroom and other educational settings.
• Incorporate evidence-based techniques and therapeutic activities into therapy sessions to promote speech and language development.
• Monitor students' progress and adjust therapy plans as needed to facilitate optimal outcomes.
• Document therapy sessions, progress reports, and other relevant information accurately and in a timely manner.
• Participate in IEP (Inidualized Education Program) meetings and provide input regarding students' speech and language needs.

Qualifications

Qualifications:

• Master's degree in Speech-Language Pathology from an accredited program.
• Valid state licensure or eligibility for licensure as a Speech-Language Pathologist
• Current ASHA certification required
• Passionate about working with K-12 students in a virtual setting
• Experience providing speech-language therapy services in a school or pediatric setting.
• Proficiency in assessment tools and therapeutic techniques commonly used in pediatric speech-language pathology.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with students, parents, and school staff.
• Strong problem-solving abilities and attention to detail.
• Experience in teletherapy (preferred).
• Knowledge of augmentative and alternative communication (AAC) systems and other assistive technology used in speech-language therapy (preferred).

Benefits:

• Flexible work arrangements
• Competitive salary
• Opportunities for professional development and growth
• Collaborative and supportive work environment

Equal Opportunity Employer:

E-Therapy is an equal opportunity employer and is committed to fostering an inclusive and erse workplace. We welcome and encourage applications from all qualified iniduals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.  

At E-Therapy, we are pioneers in the field of special education, dedicated to delivering top-tier, clinical solutions to PreK-12 schools nationwide. Our mission is to empower schools with cutting-edge, clinical solutions through our advanced, technology-driven platform. By seamlessly connecting schools with our network of highly qualified, licensed clinicians, we offer a range of essential services that are both accessible and impactful.

Physical Requirements (Remote Work):

While performing the duties of this job, the employee is regularly required to sit for extended periods and use a computer keyboard and mouse for typing and navigating software applications. The employee must be able to effectively communicate verbally and in writing with colleagues and clients. Occasionally, the employee may need to stand, walk, reach with hands and arms, and lift or move objects weighing up to 20 pounds. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

For immediate consideration, please send your resume

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Title: Signature Certified Receptionist

Location: Remote - USA

Department: Contact Center

Job Description:

Do you love talking to people? Thrive in a fast-paced environment? Have a knack for making someone’s day better just by answering the phone? If so, we want YOU on our Signature Service Team! 

At PATLive, we’re not just answering calls—we’re delivering exceptional experiences. As a Signature Certified Receptionist, you’ll work on a dedicated team for a select group of customers who have purchased our most premium service offering. Together with your teammates, you'll be the friendly voice behind these businesses, helping their customers feel heard, valued, and supported.

We currently prefer candidates from Florida, Georgia, North Carolina, Tennessee, and Texas for existing job opportunities.

Key Responsibilities

What You’ll Do: 

• Answer incoming calls with warmth and professionalism  
• Represent a variety of businesses across industries  
• Navigate cloud-based tools and multiple screens with ease  
• Type detailed, error-free messages  
• Be a reliable, upbeat team player who thrives independently

Shift: 

• 11:00 AM – 8:00 PM EST

Signature Service Hours: Monday–Friday, 8:00 AM – 8:00 PM EST 

Skills, Knowledge and Expertise

What We’re Looking For: 

• At least 12 months of experience in administrative assistant, receptionist, front desk, clerical, or call center roles
• Strong written and verbal communication skills  
• Tech-savvy and able to troubleshoot minor issues  
• Self-motivated, dependable, and detail-oriented

Work-From-Home Requirements: 

• USB headset with microphone  
• Keyboard and mouse  
• Hardwired internet (20 Mbps down / 5 Mbps up)  
• Quiet, distraction-free workspace

We’ll provide a dual-monitor computer before your start date! 

Benefits

Pay: 

• $16/hour

Why You’ll Love It Here: 

• Be part of a supportive, people-first team  
• Make a real impact with every call  
• Enjoy the flexibility and comfort of working from home  
• Grow your skills in a dynamic, tech-forward environment 
• Remote Work Flexibility: Enjoy the convenience and comfort of working from your home.
• Comprehensive Paid Training: Receive thorough training to ensure your success in the role.

Benefits

• Robust Benefits Package:
  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • Supplemental Benefits
  • 401K Retirement Savings Plan
• Paid Time Off: Benefit from paid holidays and paid time off.

Ready to bring your voice, personality, and professionalism to a team that values you?

About PATLive

PATLive provides quality live answering services that are friendly and highly reputable. Each and every one of our customers receives a thorough online reporting package, a local or toll free number, and 24/7 friendly customer support. We are relied upon by a range of businesses for going above and beyond to deliver a professional service that caters to its customer, all at affordable prices.

PATLive has been serving tens of thousands of customers around the world since 1990 and was listed as an Inc. 500 company for 3 years running. We invest in the latest technology and only hire the best people for our 24/7 answering center.

PATLive is committed to fostering a erse and inclusive workplace and welcomes candidates of all backgrounds, regardless of gender, race, ethnicity, or any other protected characteristic.

Executive Administrator - Primarily Remote in Jacksonville

Job Category: Marketing

Requisition Number: EXECU002201

Full-Time

Hybrid

Locations

Showing 1 location

Jacksonville, FL 32246, USA

Job Details

What We Offer You:

• A culture that values employees and celebrates, empowers, and inspires a erse workforce
• Outstanding and affordable benefits package
• PTO provided at date of hire
• 11 paid holidays
• 401(k) with up to 6% match; fully vested from day 1
• Remote opportunities with company-provided equipment
• Team-oriented, collaborative group of peers
• Career advancement opportunities
• Tuition Reimbursement
• Employee Assistance Program
• Inclusion Council and Employee Resource Groups
• Recharge Days and Volunteer Time Off 
• This is a hybrid position requiring some on site work.

Life Takes You Places!  Are you ready to join us?

The starting base salary range for an Executive Administrator is $63,000 to $90,000.  Actual salaries will vary by geographic location and are based on factors such as candidate’s qualifications, experience, skills, competencies, and company tenure & equity. In addition to base compensation, this role is eligible for a annual incentive plan based on company performance and inidual performance.

Executive Administrator Overview

The Executive Administrator provides high-level support to various senior Executives by managing administrative functions, project coordination, budget oversite, and facilitating communication and presentations. This hybrid role balances traditional administrative responsibilities with financial tracking and operational coordination.  Additionally, it acts as a critical liaison between senior Executives and various internal and external stakeholders.

Essential Duties:

• Manage complex executive calendars, schedule and prioritize meetings, and proactively resolve conflicts
• Coordinate executive travel arrangements, prepare itineraries and reconcile related expenses
• Prepare and submit expense reports, track paid time off, assist with invoice processing and with corporate credit card reconciliation for expenses
• Support meeting logistics by drafting, editing, and preparing various documents, including reports, presentations, memos and spreadsheet as well as document distribution and follow-up
• Attend executive meetings to prepare, document and record key discussion points, decisions, and specific action items to create useful records and follow-up for leaders
• Serve as a liaison between executives and internal/external stakeholders with professionalism and discretion
• Provide high-level support on special projects or initiatives
• Coordinate activities and share selective information with Executive Assistants for seamless alignment
• Facilitate notarized signatures for executives
• Assist with budget tracking, reporting and monitoring departmental spend
• Process and code invoices; ensure accuracy, compliance and timely submission
• Reconcile expenses against budget allocations and support executives during budget planning cycle
• Coordinate in-person meeting logistics including room setup, catering, visitor access and technology needs.
• Serve as point of contact for Jacksonville office facility/operations needs (e.g., supplies, maintenance requests, access to office including badge requests for visitors)
• Ensure the office environment is welcoming, organized, and ready for executive and team use
• Partner with corporate services or property management as needed for facility-related tasks, securing conference and room locations
• Performs other related duties and responsibilities as assigned

Required Knowledge, Skills and Abilities:

• Ability and willingness to be on-site in Jacksonville as needed (typically 1-2 times per month but based on meeting schedules and need of the executives)?
• Active Florida Notary Public license (or ability to obtain within 30 days of hire)
• Familiar with budgeting, invoicing or financial coordination
• Strong organizational and time-management skills
• Exceptional attention to detail and ability to manage multiple priorities
• Excellent interpersonal and communication skills and ability to interact with senior leaders
• Proficiency in Microsoft Office Suite and expense/calendar management tools
• Ability to plan and executive tasks with a high degree of independence
• Maintain strict confidentiality, integrity and discretion in handling sensitive information in all aspects of the role
• Ability to perform proficiently in a remote/online environment
• Experience providing high-level administrative and strategic support to multiple executives simultaneously
• Comfort with hybrid work environments and cross-functional collaboration
• A proactive mindset and a service-oriented approach

Required Education and Experience: 

• Bachelor’s Degree in related field or equivalent military experience – related experience can substitute
• 5 years’ experience in executive support and high level executive office coordination

Preferred Education and Experience: 

• Certification(s) may be desired

Executive Assistant, Chief Strategy Officer

Req #1280

Virtual•

Washington, DC, USA

Job Description

The general salary range for this full-time position is $63,400 – 95,200. Salary offers will be commensurate with experience, qualifications, skills, training and education.

Humane World for Animals, a global leader in animal advocacy and protection, is seeking an Executive Assistant for the Office of Chief Strategy Officer. In this position you will provide confidential high-level support and assistance to the Chief Strategy Officer and their leadership team in a manner that ensures the effective use of time and productive interactions with staff and the public.  Manages all aspects of the executive’s complex meeting schedule.  Handles a wide range of administrative and executive support-related tasks including contract template input, budget report review, presentation creation, travel arrangements, expense reports, time tracking, written correspondence and all sensitive internal/external confidential communication or other messaging on behalf of the executive, using proper judgment and discretion.

• Manages a complex and fluid schedule of appointments and meetings for the Officers, exercising discretion regarding workflow, priorities and competing demands;

Qualifications and Requirements:

• High school diploma or equivalent work experience required. Bachelor’s degree preferred;

This is a US position in the DC Metro Area – Remote Eligible

Supervisor-Dental Provider Credentialing - Remote

Job Category: Provider Network Management

Requisition Number: SUPER002200

• Full-Time

• Remote

• Locations

  Showing 1 location

  Jacksonville, FL 32246, USA

Job Details

What We Offer You:

• A culture that values employees and celebrates, empowers, and inspires a erse workforce
• Outstanding and affordable benefits package
• PTO provided at date of hire
• 11 paid holidays
• 401(k) with up to 6% match; fully vested from day 1
• Remote opportunities with company-provided equipment
• Team-oriented, collaborative group of peers
• Career advancement opportunities
• Tuition Reimbursement
• Employee Assistance Program
• Inclusion Council and Employee Resource Groups
• Recharge Days and Volunteer Time Off 
• This is a remote position.

Life Takes You Places!  Are you ready to join us?

The starting base salary range for a Supervisor-Dental Provider Credentialing is $63,000 to $90,000.  Actual salaries will vary by geographic location and are based on factors such as candidate’s qualifications, experience, skills, competencies, and company tenure & equity. In addition to base compensation, this role is eligible for a annual incentive plan based on company performance and inidual performance.

Supervisor, Dental Provider Data Maintenance & Credentialing Overview

The Supervisor, Dental Provider Data Maintenance & Credentialing supervises the daily tasks of the Provider Data Maintenance & Credentialing Specialist I. This role works with outside vendors including but not limited to CVO, Dental Directors, Print and Mail Services.

Essential Duties

• Monitors workflow within the team and with outside vendors such as the CVO and identifies opportunities for process improvements. Coaches and provides assistance and feedback to staff as needed
• Researches, plans, and prepares departmental reports to ensure accuracy and efficiency of the team's data entry and adherence to NCQA protocols for credentialing and re-credentialing
• Works directly with internal and external auditors and follows up on any recommended actions.
• Works directly with Dental Director and Credentialing Committee attendees to ensure all files are reviewed, signed off on and any follow-up action completed
• Facilitates all mailings associated with re-credentialing to ensure that NCQA guidelines relative to timeliness are being met
• May perform other duties, including the daily functions of the credentialing team as assigned
• Monitors and recommends adjustments to workflow processes and staff assignments
• Prepares performance reviews, and administrative action documentation, and reviews with staff as necessary
• Coordinates audit reviews as necessary and follows up on any action items
• Manages reports to monitor efficiency and quality review
• Prepares the monthly agenda for Credentialing Committee meeting
• Makes all preparations for the Credentialing Committee Meeting and attends and creates meeting minutes
• Drafts letters for all tabled cases and prepares check requests for the attendees' stipends

Required Knowledge, Skills, and Abilities

• Knowledge of general credentialing processes
• Knowledge of CVOs and NCQA Credentialing Guidelines  
• Advanced MS Office skills, particularly Excel
• Excellent verbal and written communication skills including the ability to compose professional correspondence
• Demonstrated leadership skills and the ability to assist and guide others
• Ability to supervise staff using appropriate tools and techniques
• Ability to maintain attention to detail and a low error rate
• Ability to prioritize tasks and work within time constraints

Required Education and Experience

• Bachelor’s Degree or related experience
• 3 to 5 years’ provider data maintenance & credentialing experience
• Credentialing Delegation Oversight experience
• Minimum 1 year of management experience
• Or, equivalent military experience

Preferred Education and Experience

• 3 years as a Credentialing Specialist II
• Certified Provider Credentialing Specialist (CPCS®)

Title: Executive Assistant - Core Medical Solutions - Cigna Healthcare - Hybrid

Location:

• Franklin, Tennessee, United States of America
• Bloomfield, Connecticut, United States of America
• Philadelphia, Pennsylvania, United States of America
• St. Louis, Missouri, United States of America

Hybrid

Job Description:

The Executive Assistant provides high-level administrative and operational support to the Vice President of Core Medical Solutions and the broader leadership team. This role is critical to ensuring the organization's smooth operation and requires sound judgment, discretion, flexibility, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant proactively anticipates leadership needs, adapts to changing business demands, and serves as a trusted partner to senior leaders

Executive & Administrative Support

• Provide comprehensive administrative support to senior leadership, ensuring efficient day-to-day operations.
• Exercise discretion and maintain strict confidentiality when handling sensitive information.
• Anticipate leadership needs and proactively address issues before they escalate.

Calendar & Time Management

• Manage complex executive calendars, including prioritization of meetings and conflicting demands.
• Make real-time scheduling decisions using sound judgment aligned to business priorities.
• Communicate last-minute changes clearly via email, phone, and/or text as appropriate

Travel & Expense Management

• Coordinate and manage travel for the leaders and provide support to the team as required.
• Ensure travel plans are efficient and aligned with business needs.
• Prepare and submit accurate and timely expense reports in compliance with company policies.

Meetings & Event Coordination

• Plan, schedule, and organize internal and external meetings, including logistics, materials, and follow-up.
• Attend staff meetings to document minutes, track action items, and ensure follow-through.
• Coordinate team events, leadership meetings, and off-site sessions as needed.

Onboarding & Offboarding

• Plan and execute onboarding and offboarding for employees and contractors.
• Independently manage all system access, equipment, and cross-company transfer requirements.
• Ensure new hires are fully onboarded and set up for success from day one.

Team & Department Support

• Maintain department organization charts, distribution lists, and team documentation.
• Serve as a key point of contact for administrative coordination across teams.
• Support a virtual and geographically dispersed workforce.

Technology & Productivity Support

• Coordinate help desk support to resolve technology issues.
• Order and manage equipment and office supplies using internal systems.
• Partner with Corporate Real Estate on workspace planning and changes.
• Support audio, video, and conferencing technology for meetings and presentations.

Communications & Reporting

• Draft, edit, and finalize correspondence, emails, presentations, reports, and spreadsheets.
• Prepare PowerPoint presentations and Excel tracking tools to support leadership reporting.
• Ensure communications are clear, professional, and aligned with organizational standards.

Special Projects & Programs

• Lead or support special projects such as team-building activities, recognition programs, and philanthropy efforts.
• Serve as Team Recognition Champion, ensuring consistent participation and visibility across team forums.

Qualifications & Experience

• 7+ years of progressively responsible administrative or executive support experience.
• Experience supporting senior leaders in a large, complex organization; Fortune 500 experience preferred.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, including calendar management.
• Strong interpersonal skills with the ability to work effectively with all levels of the organization.
• Excellent verbal and written communication skills.
• Highly organized, detail-oriented, and capable of managing multiple priorities.
• Proven ability to work independently while exercising sound judgment and discretion.
• Flexible, solutions-oriented, and able to adjust priorities quickly.
• High degree of professionalism, integrity, and accountability.
• Experience supporting a virtual or hybrid workforce.
• Technical comfort with audio/visual equipment and mobile and desktop devices.
• Ability to troubleshoot technology issues in partnership with Technology teams.
• Willingness to travel to other company locations or off-site meetings as needed.

If you will be working at home occasionally or permanently, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 10Mbps download/5Mbps upload.

About Cigna Healthcare

Cigna Healthcare, a ision of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information, status with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process, please email: [email protected] for support. Do not email [email protected] for an update on your application or to provide your resume as you will not receive a response.

The Cigna Group has a tobacco-free policy and reserves the right not to hire tobacco/nicotine users in states where that is legally permissible. Candidates in such states who use tobacco/nicotine will not be considered for employment unless they enter a qualifying smoking cessation program prior to the start of their employment. These states include: Alabama, Alaska, Arizona, Arkansas, Delaware, Florida, Georgia, Hawaii, Idaho, Iowa, Kansas, Maryland, Massachusetts, Michigan, Nebraska, Ohio, Pennsylvania, Texas, Utah, Vermont, and Washington State.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal, state and local ordinances.

Title: Telemedicine Physician

Location: Remote, USA

Department: Wheel Provider Group

Job Description:

Wheel Medical Group is seeking physicians to join our network of world-class clinicians delivering virtual care. Clinicians must have at least 40 active state licenses to be eligible for this role.

About Wheel Medical Group

Wheel Medical Group is a physician owned professional corporation that serves patients across the United States; evolving the traditional care ecosystem by equipping the nation's most innovative companies with a premier platform to deliver high-quality virtual care at scale. We offer proven strategies and cutting-edge technologies to foster consumer engagement, build brand loyalty, and maximize return on investment. Wheel solutions include configurable virtual care programs, an intuitive consumer interface, and access to a nationwide network of board-certified clinicians. Discover how Wheel is transforming the future of healthcare by visiting www.wheel.com.

Wheel is redefining what it means to practice virtual care. Our platform integrates real-time payer intelligence, automated clinical filtering, and streamlined documentation workflows - reducing administrative burden and allowing clinicians to focus on outcomes. By operating as the infrastructure layer behind leading telehealth brands, Wheel offers physicians scale, stability, and the ability to work efficiently across erse care models.

About the Role

Wheel Medical Group offers a better way to work in virtual care by enabling clinicians to work with multiple telehealth companies — all in one platform. Clinicians in our nationwide network are credentialed, trained, and matched with vetted companies delivering the highest quality patient care. You could have the opportunity to provide care in a number of programs such as:

• Primary Care

• Urgent Care

• Women’s Health

• Men’s Health

• Weight Management

• Dermatology

• Pediatrics

What You’ll Do:

• Deliver high-quality, evidence-based asynchronous and synchronous virtual care.

• Review comprehensive patient intake information, including medical history, medication lists, and patient-submitted photos, to ensure safe and appropriate prescribing decisions​.

• Conduct thorough clinical assessments aligned with Wheel clinical guidelines, utilizing clinical snippets and workflows to tailor education and treatment plans​.

• Prescribe medications responsibly, ensuring alignment with patient eligibility, formulary guidance, and safety parameters such as blood pressure ranges, contraindicated medications, and clinical red flags.

• Document each patient encounter using a complete and structured SOAP note, including rationale for prescribing or referring, patient counseling, and follow-up recommendations​.

• Engage in clear and compassionate communication with patients through secure messaging or live video visits, maintaining a professional and supportive web-side manner​.

• Refer patients to in-person care when clinical guidelines are not met, documenting rationale and providing clear patient instructions​.

• Maintain compliance with quality assurance standards, incorporating feedback from periodic chart audits and actively participating in continuous improvement efforts​.

• Escalate urgent clinical concerns such as suicidal ideation or harassment according to platform protocols, ensuring patient safety and clinician protection​.

• Collaborate with Wheel’s clinical operations team for onboarding, platform support, and guideline updates to ensure consistent, high-quality care delivery.

Who You Are

• Board certified physician (Family, Internal Medicine, Emergency Medicine)

• License requirement: must have 40+ active state licenses**.** Clinicians with these licenses will be prioritized - TX, IN, CA, TN, MS, GA, FL, AR, VA, NC, MO, SC, AL, LA, IL, PA, OH, CT, NY, OK, WI, WV, MN, KY, CO

• 2+ years of clinical experience in emergency, urgent care, or family medicine/primary care experience

• Clinician must be comfortable with clinical weight management

• Schedule: Must work 36 clinic hours per week 8a-8p cst Monday-Sunday (1 weekend shift per week)

• Must be available for 4 hours per week of NP supervision work. Weekly clinic hours will be adjusted to support supervision as required.

• Ability to perform both synchronous and asynchronous consults

• Experience treating pediatric patients preferred

• Outstanding clinical expertise

• Strong verbal and written communication skills

• Comfortable with technology

Benefits:

• Multiple telehealth opportunities. With just one application, one credentialing effort, and one schedule, Wheel offers a simple and flexible way to work with multiple telehealth companies. Unlimited and uncapped earnings.

• Work on your schedule. Create your own schedule and work when you want, whether that’s evenings, part-time, or full-time.

• 100% remote. Provide rewarding patient care from the comfort and safety of your home or office.

• Clinician community. Join a collaborative community of clinicians working in virtual care.

• Clinical, operational, administrative, and technical support. Wheel works to offer guidance and support for your virtual care practice, handling payments, credentialing, onboarding, and more.

• Simple to use. Utilize our secure and HIPAA-compliant platform that includes video conferencing, scheduling, and patient information tools.

• We protect clinicians. We vet all of our telehealth company partners for clinical safety and standard of care procedures to help protect your clinical practice. We also provide malpractice insurance, including tail coverage.

Wheel Medical Grou is committed to providing equal opportunity for all iniduals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status protected by applicable law. We welcome and consider all qualified applicants for contract opportunities without regard to legally protected characteristics.

Title: Receptionist

Location: Stamford United States

Job type: Part-Time 

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Administrative Support IV

Location: Edmonton Zone Canada

Job type: Onsite

Job Description:

Your Opportunity:

Reporting directly to the Supervisor of the Department of Surgery in the Edmonton Zone, this position provides administrative support to members of the department of surgery. Working with a team of administrative support staff in a fast-paced environment, you will be responsible for arranging and coordinating patient clinics, surgical procedures and diagnostic testing. As this position serves as a liaison between patients, physicians and other support services, the incumbent must be able to work independently with minimal supervision, exhibit excellent communication and organizational skills while demonstrating initiative, flexibility and confidentiality.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Surgery AMHSP
• Primary Location: U of A Hospital
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 0.50
• Employee Class: Regular Part Time
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 5
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $27.66
• Maximum Salary: $33.61
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

Completion of relevant post-secondary education in Business, Medical Office Assistant or other medically related training in conjunction with a minimum of three years of medical office and surgical experience or equivalent. Mandatory completion of Medical Terminology course. Relevant Connect Care experience working in the Medical Office Assistant role. Candidate must possess a high level of proficiency on Microsoft Office Suite with advanced skills and demonstrated experience in Word, Excel, and Outlook. Excellent written and verbal communication skills are required along with strong problem-solving skills with exceptional attention to detail and accuracy. You will require the ability to work under pressure, adapt to changing priorities and workload demands with minimal supervision. The successful candidate must be able to exercise professionalism, tact and discretion when dealing with highly sensitive and confidential issues.

Preferred Qualifications:

Surgical Medical Office Experience.

Title: Front Desk Receptionist - Part Time - Bilingual Spanish

Location: Webster United States -

Part Time 

Bilingual Spanish

Job Description:

America's Best is part of National Vision, one of the largest optical retailers in the United States. The America’s Best brand continues to grow with over 1,000 stores and counting. Each location combines both parts of the optical equation – eyewear and eye care – into one excellent experience at a single low price.

For more details about America's Best, visit AmericasBest.com.

At National Vision, we believe everyone deserves to see their best to live their best. We help people by making quality eye care and eyewear more affordable and accessible.

As the face of our stores, Receptionists are responsible for greeting and welcoming customers in a friendly manner as soon as they arrive at the store. They keep organized patient records and help patient schedules flow smoothly. They’re the glue to our operations, helping everyone to stay on track. The role provides prompt, courteous service to customers either on the phone or in person.

How would you like Sundays off? Yes, every Sunday we’re closed!

Job Description

What would you do? – The Specifics

• Ensures high quality customer service while following all safety protocols.
• Ensures a smooth flow of customers through the store.
• Answers, screens, and forwards incoming phone calls in accordance with National Vision protocol.
• Processes and understands managed care plans while obtaining document information from the insurance company as needed.
• Provides customers basic and accurate information.
• Schedules and confirms appointments, follow-up visits and classes.
• Files all patient records daily and pulls patient files for the next day's appointments.
• Checks order status and notifies customers when orders are in or of any delays.
• Keeps reception area tidy and presentable with all necessary materials.
• Receives, sorts, distributes daily mail/deliveries and maintains inventory of office supplies.
• Participates in regularly scheduled mandatory communication meetings.

Qualifications

 Are you the right fit? – The Suitable Talent

• Experience as a Receptionist, Front Office Representative or similar role preferred but not required.
• 0-2 years related experience or training preferred.
• Experience handling multiple phone lines preferred.
• Strong customer service skills required
• Strong organizational skills required
• Fluent in reading & speaking both English & Spanish.

Education:  High School Diploma or equivalent.

Additional Information

At National Vision, we reward hard work with competitive pay, bonus opportunities, and a benefits package to support you and your family now and in the future.  

Our Benefits Include: 

• 401k retirement savings with company match and stock purchase plan 
• Paid sick time 
• Parental leave 
• Employee eyewear discount 
• College scholarship program

Focus on Professional Growth and Career Fulfillment: 

• Training programs available 
• Access to educational courses 
• Emphasis on internal promotions and career advancement

At National Vision, you’ll enjoy more than just a job – you’ll have the chance to thrive in a rewarding career, surrounded by a supportive team and endless opportunities for growth. Join us today and see your future clearly! 

We are an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, and other legally protected characteristics.

Title: Administrative Assistant

Location: Tucson United States

Part-Time

Job Description:

Job Type

Part-time

Description

Administrative Assistant (Part-Time): Marana, Arizona

OUR MISSION

Leman Academy of Excellence offers a rigorous, classical education based on the traditions of Western culture

where all disciplines are interrelated allowing scholars the ability to think independently and critically. We

purpose to partner with supportive parents, pursue excellence, provide a safe and challenging environment,

and instill morals and values in order to produce tomorrow’s leaders today. Additional information can be

found at lemanacademy.com.

Core Values

Core Values are the key to defining our culture. They drive our decisions and shape our behavior. Below

are the Core Values for Leman Academy of Excellence:

CARE: Every precaution is taken to ensure a safe and secure environment for every scholar, staff and guest.

CIVILITY: Every scholar, family and employee is treated with respect and as a valued inidual.

COMMUNITY: We strive to build a community where all stakeholders are motivated to be involved and feel

connected and valued.

CLASSICAL EDUCATION: Oversight and training is in place to ensure we are offering a rigorous,

scholar-centered, classical education program including high expectations, values and virtues and providing

scholars an environment of engaged learning.

General Job Description

The Administrative Assistant serves as a member of the Leman Academy of Excellence to help meet the needs

of the community of the school. The Administrative Assistant serves visitors to Leman Academy by greeting,

welcoming, and directing them appropriately; will notify appropriate Administrative Team members or

faculty and staff of visitor arrival; maintains security and telecommunications system. Will supply appropriate

information regarding Leman Academy to our families, community, and surrounding groups of interest, and

serve in any role that supports the effective functioning of the school day.

Summary of Job Description

To perform such actions as required to establish the warm, welcoming, and effective functioning of a given

school day as the first impression of our school; provide the necessary administrative support required to

ensure the smooth, efficient operation of the K-8 school office.

Essential Functions and Minimum Qualifications/Requirements:

• Minimum of a high school diploma or its equivalent,1 year post secondary education preferred.
• AZ IVP Fingerprint Clearance card and background check.
• First Aid and CPR Certification.
• Bilingual preferred.
• 2 years prior experience working in a school with a working knowledge of school organization and procedures or equivalent professional experience in an office setting.
• Strong verbal, written, and interpersonal communication skills to positively impact school community with an ability to build strong relationships.
• Ability to communicate effectively and professionally with scholars, parents, co-workers and the public at large.
• Strong commitment to supporting the principles of excellence in education.
• Ability to manage conflict resolution with an attitude of humility and service.
• Ability to work independently prioritizing tasks to meet deadlines while maintaining a high degree of accuracy and detail.
• Working knowledge of Google Suite, Microsoft Office Suite, and familiarity with other related software programs.
• Working knowledge of Information Technology related to Student Accountability. Information System
• (SAIS) software program - OR - willingness to learn and effectively understand such software programs such as Synergy or PowerSchool.
• Ability to operate office equipment as required in assignment; i.e. fax machine, copier, computer, etc.
• Ability to set up and use an efficient filing system.
• Duties and Areas of Responsibility:
• Answer and manage incoming calls / take and relay messages.
• Receive and interact professionally with parents, students and visitors.
• Greet all persons entering the school office of Leman Academy by name if possible.
• All parents/visitors must submit their driver’s license in order to enter the school campus.
• Monitor visitor access and maintain security awareness.
• Direct persons to the correct destination.
• Provide general administrative and clerical support, as assigned.
• Prepare and edit correspondence, communications, presentations, reports, and other documents. Office Manager with annual enrollment process to include correspondence and maintenance of the student enrollment database/files.
• File and retrieve documents and reference materials.
• Collect fees and issue receipts to parents for extra-curricular activities.
• Assist staff with copying and other class preparation.
• Assist with scheduling appointments.
• Monitor and maintain office equipment.
• Oversee and control inventory relevant to office space.
• Maintain appearance and organization of the front office.

Work Habits and Attitudes:

• Demonstrates a strong sense of drive to meet goals.
• Shows initiative and resourcefulness, with a sense of ownership.
• Performs accurate work in a timely manner.
• Sets priorities and meets deadlines.
• Demonstrates flexibility and adaptability.
• Works well with minimum supervision.
• Is dependable and accepts responsibility.
• Shows sensitivity and tact in dealing with others.
• Accepts direction and constructive criticism.
• Cooperates with co-workers and staff at other sites.
• Follows school policies, procedures, and safety rules.
• Demonstrates a professional appearance on a daily basis.
• Demonstrates a willingness to work as a team player, collaborating with others as necessary.
• Excellent organization, time management, and follow-up skills.
• Maintains a professional attitude, demeanor, and appearance at all times.
• Builds morale while ensuring a safe and secure environment.

*Essential functions, as defined under the American with Disabilities Act, may include the

following tasks, knowledge, skills and other characteristics. This list is illustrative only and is

not a complete listing of all functions and tasks performed.

Compensation: Leman Academy offers a very competitive benefits package and overall

compensation will be commensurate with talent, experience and education.

Leman Academy of Excellence is an Equal Opportunity Employer.

Salary Description

Starting at $15.17 per hour

Title: Administrative Assistant

Location: Piscataway United States

Job Description:

Job Category: URA-AFT Administrative

Department: Pre-College Outreach

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. 

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, erse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for iniduals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the The Division of Access and Community Engagement. The Administrative Assistant will serve as the first point of contact of the office, managing front desk operations, answering phone calls and routine emails. Position provides administrative support to ision management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.

Among the key duties of this position are the following:

• Schedules appointments.
• Arranges and coordinates logistics for events and meetings.
• Processes various administrative documents and data.
• Creates routine informational materials.
• Assists with the administrative and logistical needs of ision events and serve as day-of support.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the ision, and the tasks and responsibilities of the Administrative Assistant in the achievement of ision goals.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

FLSANonexempt

Grade03

Salary Details

Minimum Salary52602.480

Mid Range Salary64788.980

Maximum Salary76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position StatusFull Time

Working Hours

Standard Hours37.50

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union DescriptionURA-AFT Administrative

Payroll DesignationPeopleSoft

Seniority Unit

Terms of AppointmentStaff - 12 month

Position Pension EligibilityABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Demonstrated knowledge and understanding of office administration, organization, coordination.
• Good communication skills and computer literacy.
• Ability to exercise good judgment in a variety of situations.
• Ability to maintain a realistic balance among different priorities with the ability to work under pressure.
• Ability to interact with high-level administrators.
• Strong organizational skills.
• Self-motivated and detailed oriented.
• Ability to effectively interact with erse populations, including working with a variety of units and departments to meet area mission.
• Ability to maintain confidentiality and work cooperatively with others.

Preferred Qualifications

• A college degree.
• At least two years of experience managing front desk operations.
• Some experience working in school or K-12 settings.

Equipment Utilized

• Familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx,Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, and other Rutgers systems as needed.

Physical Demands and Work Environment

• Ability to lift boxes and materials up to 25lbs.

Special Conditions

• Ability to work nights and weekends.

Posting Details

Posting Number26ST0395

Special Instructions to Applicants

Regional CampusRutgers University-New Brunswick

Home Location CampusLivingston (RU-New Brunswick)

CityPiscataway

StateNJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Iniduals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the inidual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply.

Title: Collections Recovery Specialist

Location: Irving United States

Job Description:

Are you looking to jump start a career in banking? Are you interested in joining a team of professionals that help customers through their financial hardship while driving a tangible impact to the bottom line? Do you thrive in working in a fast paced environment that is ever changing? Our Collections and Recovery Specialist role may be the right career choice for you.

At Citizens, our colleagues are our greatest asset. This is why we go to great lengths to foster an engaged workforce in our Collections and Recovery teams. We are looking for colleagues with a positive attitude that are looking to learn.

Our Collections and Recovery colleagues have the support and training needed to grow their careers and make a lasting impact.

What you can expect in this role:

• Field a variety of customer calls with a passion to deliver high quality solutions for our customers
• Help customers through their financial hardship by offering a wide variety of assistance and options
• Extensive training utilizing some of the most advanced techniques and tools, including an advanced AI training tool to give our colleagues the most realistic experience possible
• Dedicated support from leaders and peers to support your development and performance
• A work culture that believes in the power of working together and supporting the unique needs and career aspirations of each inidual
• Satisfaction and pride in producing high quality work

What we offer

• Competitive salary
• Exceptional benefits such as medical, dental, and generous Paid Time Off policy
• Variety of work schedules to suit your lifestyle and needs
• Opportunities to grow your career with a company that values career progression
• Access to 401(k) with corporate match and Employee Stock Purchase Program
• Access to exclusive colleague offers on Citizens products and services

Responsibilities

• Collect payments on predefined accounts through problem resolution, servicing and negotiation techniques.
• Adhere to policy and compliance guidelines regarding security of customer information. Includes Citizens, local, state and federal laws.
• Adhere to system documentation, policies and procedures to ensure accurate operational reporting.
• Review account status, advise customer of current status, and request additional information as needed on inbound / outbound calls.
• Ability to consistently and proficiently negotiate payments on accounts within all level stages of delinquency within one line of business.
• Ensure operational goals are met as set by department standards.
• Achieve a quality score as set by department standards.
• Adheres to provided schedule.
• Determine account status based on system of record.

What makes a successful member of the Collections and Recovery team? The positive energy and confidence you bring to Citizens and its customers every day will help build relationships with customers so you can anticipate their financial needs and provide suitable repayment solutions. Each Specialist will also be required to meet and exceed department service and quality standards, while maintaining consistent levels of communication with external customers and colleagues regarding account information.

Qualifications

Required:

• Strong oral communication, counseling, and persuasion skills.
• Excellent data entry and typing skills.
• Aptitude for math and problem-solving.
• Familiarity with digital phone systems.
• Ability to make independent decisions and exercise sound judgment.
• Strong organizational skills and ability to perform in a production-driven environment.
• Flexibility to adapt to evolving business needs with a positive attitude.

Preferred:

• 4-5 years prior experience in mortgage collections or loss mitigation.
• Knowledge of Fair Debt Collection Practices and mortgage regulations.
• Experience with MSP/Black Knight systems.
• Proficiency in Microsoft Excel and Word.

Hours/Work Schedule

• Looking for 9am-6pm, 9:30am-6:30pm and 10am-7pm Central Standard Time
• Hybrid: 4 days on-site, 1 day remote

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague's or a dependent's reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.

Background Check

Any offer of employment is conditioned upon the candidate successfully passing a background check, which may include initial credit, motor vehicle record, public record, prior employment verification, and criminal background checks. Results of the background check are inidually reviewed based upon legal requirements imposed by our regulators and with consideration of the nature and gravity of the background history and the job offered. Any offer of employment will include further information.

Benefits

We offer competitive pay, comprehensive medical, dental and vision coverage, retirement benefits, maternity/paternity leave, flexible work arrangements, education reimbursement, wellness programs and more.

View Benefits

Awards We've Received

Glassdoor Best Place to Work in Consulting, Finance & Insurance

The Banker's

US Bank of the Year

Dave Thomas Foundation's Best Adoption-Friendly Workplace

Disability:IN Best Places to Work for Disability Inclusion

Human Rights Campaign Corporate Equality Index 100 Award