Administrative Assistant II

Hybrid

Portland, OR

Full time

REQ006203

The next part of your journey is right around the corner — with The Standard.

A genuine desire to make a difference in the lives of others is the foundation for everything we do. With a customer-first mindset and an intentional focus on building strong teams, we’ve been able to uphold our legacy of financial stability while investing in new, innovative technologies that support the needs of our customers.

Our high-performance culture focused on operational excellence thrives thanks to remarkable people united by compassion and a customer-first commitment. Are you ready to make a difference?

Job Summary

This hybrid role provides both analytical and specialized administrative support to one or more managers while delivering operational assistance across the ision. Responsibilities include driving programs to enhance employee engagement, supporting operational processes, managing actuarial operations, and assisting with marketing and sales initiatives.

The position requires strong organizational skills, discretion, and the ability to work independently on complex projects.

Principal Duties & Responsibilities:

Administrative Support

• Provide advanced-level administrative support, including managing complex projects and conducting in-depth research for data analysis.
• Prepare and maintain project plans and budgets; track progress and resolve obstacles or escalate significant issues.
• Offer subject matter guidance to Administrative Assistant I personnel within the ision.
• Analyze problems, compile and interpret data, and prepare complex reports from multiple sources.
• Assist in budget formulation, track expenses, report variances, and coordinate with Corporate Accounting.
• Create, edit, and proofread confidential documents, reports, and presentations.
• Manage travel arrangements, meeting agendas, minutes, and special event planning.
• Evaluate and communicate sensitive information with discretion.

Divisional Support

• Develop and manage programs to drive employee engagement, especially for hybrid and remote workers.
• Provide administrative processing support for business operations as needed.
• Support actuarial operations for special projects, including workflow coordination for Financial Plan.
• Assist marketing operations by creating and organizing key marketing materials.
• Support sales operations, including conference planning and distributor payment management.
• Perform other operational duties as required.

Skills and Background You’ll Need

EDUCATION

• Associates degree is required
• Bachelor’s degree preferred

EXPERIENCE

• Minimum 4–6 years of advanced administrative support experience
• Proven ability to manage complex projects and conduct data analysis
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work on-site at least 1 day per month

Key Behaviors of a Successful Candidate

• Driving Success: Acts with urgency, pursues ambitious goals and shows resilience in the face of obstacles and setbacks.
• Adaptability: Sees possibilities in changing circumstances, accepts and understands change and alters behavior as necessary.
• Improvement Mindset: Continually seeks new ways to create business/customer value by identifying and implementing opportunities for improved efficiency, effectiveness and innovation.

Why Join The Standard?

We have built an enduring legacy of stability, financial strength and exceptional customer service through the contributions of the service-oriented people who choose to work at The Standard. To ensure we can attract and retain the best talent, when you join The Standard you can expect:

• A rich benefits package including medical, dental, vision and a 401(k) plan with matching company contributions

• An annual incentive bonus plan

• Generous paid time off including 11 holidays, 2 wellness days, and 8 volunteer hours annually — PTO increases with tenure

• A supportive, responsive management approach and opportunities for career growth and advancement 

• Paid parental leave and adoption/surrogacy assistance

• An employee giving program that double matches your donations to eligible nonprofits and schools

The actual compensation for this role will be based on a combination of education and experience, knowledge and skills, position budget, internal equity, and market data.

Salary Range: 25.00 - 33.29

Audit Support COB and DM

Job Locations: US-Remote

ID: 2025-17288

Category

Audit - Healthcare

Position Type

Full-Time

Overview

The Coordination of Benefits (COB) & Data Mining (DM) Audit Support is a member of the greater Coordination of Benefits and Data Mining teams. This inidual will efficiently and professionally handle daily administrative activities within the COB and DM departments to assist the audit to meet and exceed client expectations. This role requires exceptional verbal communication by audio as well as attentive attention to detail for data entry-related written communication and follow–ups for both internal and external client inquiries to achieve success in the generation of overpayments.

Responsibilities

• This inidual will work under the direct supervision of a Team Lead and/or Manager, providing a valuable learning experience and growth opportunities.
• Collaborates with all levels and members of the COB & DM auditing team to provide erse support and task-based assignments, contributing to the achievement of business objectives and goals for the calendar year.
• Communicates directly with Medicare, Insurance companies, Providers, and/or Employer groups to obtain pertinent member eligibility details that will impact the correct order of member liability.
• Enters accurate member, group, and claim information into Cotiviti tools (Recovery Management Systems, SharePoint, COB Tracker, Client Systems).
• Ensures confidentiality and security of all data, adhering to all HIPAA (Health Insurance Portability and Accountability) laws and requirements. Demonstrates the skills, knowledge, and ability to ensure that our environment is a safe one, complying with industry standards.
• Demonstrates understanding of Cotiviti policies & procedures, and external regulatory requirements and performs duties in accordance with such regulatory requirements.
• Meet or exceeds standards for productivity and quality as identified by guidelines as set forth by the Team Lead and/or Manager.

Qualifications

• High School Diploma or General Educational Development (GED) or equivalent education is required.
• 1 year of prior experience, including entry-level candidates, are welcome to apply.
• At least 1 year of Cotiviti experience is recommended for iniduals seeking their next opportunity internally. (Example: Retrieval Agent).
• Prior experience in an administrative support function and/or office environment (preferred).
• Computer proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Ability to work well in an inidual and team environment demonstrating self-motivation to deliver success.
• Strong attention to detail in documentation and review of information.
• Understands and embodies Cotiviti’s Core Values, Strategic Pillars, and Operational Disciplines to achieve successful performance in completing assigned responsibilities and interactions with the Organization both internally and externally.

Mental Requirements:

• Must have strong emotional intelligence to understand and respond to the needs of customers with empathy and respect.
• Ability to manage stress in a fast-paced or high-pressure environment. Demonstrates resilience and maintains composure when handling multiple tasks or facing unexpected challenges.
• Strong attention to detail, with the ability to identify errors and ensure accuracy in tasks such as data entry, documentation, and communication.
• Strong verbal and written communication skills to effectively convey information to colleagues and clients. Must be able to adjust communication style depending on the audience.
• Ability to adapt to changes in workflows, new systems, or unexpected situations. Must be flexible in adjusting priorities and tasks based on shifting demands.
• Must be able to prioritize and manage time effectively, balancing multiple tasks and meeting deadlines. Organizational skills are necessary to stay on top of tasks and responsibilities.
• Must maintain confidentiality and act with professionalism when handling sensitive information, ensuring compliance with organizational policies and privacy standards.
• Demonstrated ability to maintain a positive, customer-focused attitude in all interactions, with a focus on delivering high-quality service and ensuring customer satisfaction.

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• No adverse environmental conditions expected.
• Must be able to provide a dedicated, secure work area.
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance.

Base compensation ranges from $17.50 to $19.60 per hour. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs.

Nonexempt employees are eligible to receive overtime pay for hours worked in excess of 40 hours in a given week, or as otherwise required by applicable state law.

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

Applications are assessed on a rolling basis. We anticipate that the application window will close on 12/19/2025, but the application window may change depending on the volume of applications received or close immediately if a qualified candidate is selected.

#LI-Remote

#LI-KK1

#entrylevel

Senior Administrative Assistant

Hybrid

Available Locations: Austin, TX

About the Role

Cloudflare is looking for a bright, proactive and detail-oriented Senior Administrative Assistant to support two leaders on our GTM team. We are looking for a dynamic and dedicated candidate who is comfortable with multi-tasking and prioritization in a fast-speed environment with close attention to detail, accuracy, and timeliness.

Responsibilities

• Manage and organize calendars
• Coordinate international / domestic travel (including visa and passport needs)
• Prepare and manage expense reports
• Coordinate both internal and external meeting needs
• Assist with special projects as needed
• Take meeting notes and prepare reports for leadership as needed
• Coordinate / assist with event planning as needed

Requirements

• 3-5+ of experience as an Administrative Assistant
• Strong written and verbal communication skills
• Detail oriented
• Strong sense of urgency and proactiveness
• Strong organizational skills
• Ability to manage their own time with limited or no supervision
• A "no task is too small" attitude
• Ability to hit the ground running and take charge of the position
• Start-up background is a plus

Senior Administrative Assistant - Legal Team

Hybrid

Available Locations: Austin, TX

About the LPT Team

Because of the scope, complexity, and ersity of the company’s work, we need a world-class support team to help the company avoid distractions, and guide company leadership around obstacles.  Our Legal Policy, and Trust and Safety teams are made up of very accomplished lawyers and staff who comprise a flexible, talented, and very cohesive team.

What you'll do

Cloudflare is looking for a bright, proactive, and detail-oriented Senior Administrative Assistant who can support three VPs: our VP, Chief Privacy Officer; our VP of Risk, Litigation, and Employment; and our VP of Trust & Safety. The ideal candidate must be comfortable with a significant volume of tasks and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness. The position requires the ability to apply a good deal of common sense and a growing understanding of work habits and priorities to keep everything working smoothly. The candidate will have to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information and professionalism in dealing with executives both inside and outside the company is important, as is a positive attitude and sense of humor.

The responsibilities of the Executive Assistant will be to provide administrative and substantive support, including: 

• Proactively own and flawlessly execute on very active, fluid calendars, prioritizing with purpose, deflecting with tact, and understanding both the short and long-term impacts of each confirmed, declined, and rescheduled meeting. Scheduling needs range from external meetings with outside counsel, industry meetings, internal cross-functional meetings, interviews with candidates, 1:1s with direct reports, and regular team meetings with a dozen or more attendees, as well as balancing work calendars with personal commitments.
• Coordinate participation in external and company events. Help book domestic and international travel, ensure timely submission of expense reports. 
• Track and draft communications with tact, substance, and accuracy. Vet and provide confidential requested information to appropriate stakeholders.
• Help organize internal and well as external events and other collaborative opportunities for the three VPs, including event planning, assistance with scheduling, catering, working with the internal cross-functional teams (e.g., the Cloudflare Places and IT teams, and other Legal team EAs) to ensure a smooth and seamless experience.
• Coordinate on ad hoc projects to support the VPs as requested.
• Develop and foster relationships across the company, from the Admins of each team to senior members of the various orgs to become a helpful bridge and representative of the LPT Team. Problem solve where pain points can be eliminated and efficiencies can be attained.

Examples of desirable skills, knowledge and experience

• The ideal candidate is someone who wants an opportunity for growth and is excited to jump into a close working relationship with leaders at one of the fastest-growing tech companies in the world. This position is ideal for someone with a thirst for knowledge and a desire to learn more about technology, Internet policy, and legal issues. 
• 6+ years minimum experience in an administrative or support role, experience in a law firm or tech in-house environment is a plus
• High School diploma required, Associate or Bachelor's Degree preferred
• Strong written and verbal communication skills
• Proactive approach, combined with good judgment
• Ability to manage their own time with limited or no supervision
• Ability to hit the ground running and take charge of the position
• Start-up and tech background is a plus
• Working knowledge of Google Suite, Excel, Navan, and Zip is a plus

Equity

This role is eligible to participate in Cloudflare’s equity plan.

Benefits

Cloudflare offers a complete package of benefits and programs to support you and your family.  Our benefits programs can help you pay health care expenses, support caregiving, build capital for the future and make life a little easier and fun!  The below is a description of our benefits for employees in the United States, and benefits may vary for employees based outside the U.S.

Health & Welfare Benefits

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• Commuter Spending Accounts
• Fertility & Family Forming Benefits
• On-demand mental health support and Employee Assistance Program
• Global Travel Medical Insurance

Financial Benefits

• Short and Long Term Disability Insurance
• Life & Accident Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Participation Plan

Time Off

• Flexible paid time off covering vacation and sick leave
• Leave programs, including parental, pregnancy health, medical, and bereavement leave

Executive Assistant II (Network Development)

#12466

 Work From Home, United States

Job Description

Executive Assistant II

JOB SUMMARY

Highly organized and detail-oriented Executive Assistant II to provide administrative support to senior leadership. This role offers high-level support while also handling day-to-day administrative tasks to ensure smooth operations. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and can manage multiple priorities with professionalism and discretion.

COMPENSATION 

The salary range for this position is $75-80k annually.  

Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity.  This position is also eligible for health insurance, 401k and bonus opportunity. 

JOB ROLE AND RESPONSIBILITIES

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leaders.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Assist with email management, prioritizing and flagging urgent matters.
• Administrative & Operational Support
• Assist with project tracking, deadline management, and follow-ups.
• Maintain and organize electronic files.
• Process expense reports, invoices, and other administrative tasks.
  Support office operations and contribute to improving administrative processes.

Meeting & Event Management

• Organize senior leadership meetings, including agenda creation, minute-taking, and follow-up on action items.
• Plan and coordinate off-site team and departmental meetings, ensuring all logistical details are covered.
• Serve as a point of contact for coordination of company events, providing support for in office and off site events.

Communication & Relationship Management

• Act as a point of contact between executives, employees, clients, and external partners.
• Screen and direct phone calls, emails, and inquiries professionally.
• Maintain confidentiality and discretion when handling sensitive information.
• Provide mentoring/guidance and oversight to Administrative Assistants

JOB SCOPE

Requirements

JOB REQUIREMENTS (Education, Experience, and Training)

• 3-5 years of experience in an executive support role (SVP/EVP)
• Education: Associate's or Bachelor's degree preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and handle time-sensitive tasks efficiently.
• High level of professionalism and discretion.
• Experience with scheduling, travel coordination, and expense reporting.

BENEFITS  

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs.  

Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities.   

Your benefits will include: 

• Medical, dental and vision coverage with low deductible & copay 

• Life insurance 

• Short and long-term disability 

• Paid Parental Leave 

• 401(k) + match 

• Employee Stock Purchase Plan 

• Generous Paid Time Off – accrued based on years of service  

• WA Candidates: the accrual rate is 4.61 hours every other week for the first two years of tenure before increasing with additional years of service 

• 10 paid company holidays 

• Tuition reimbursement 

• Flexible Spending Account 

• Employee Assistance Program 

• Sick time benefits – for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits.

Virtual Speech Language Pathologist School

Location: Mendota, CA

Work Setting: Healthcare

Category: Education

Job Type: Contract - Full Time 

Remote

Contract Duration: 30

Est. Pay: $2880 / Week

The Remote Speech-Language Pathologist (SLP) provides speechand language services to students in a school setting from a secure, remotelocation.  This role involves conductingevaluations, developing inidualized treatment plans, and delivering therapyaligned with each student’s educational goals and physician’s orders. Servicesare provided through secure teletherapy platforms, ensuring accessibility andcontinuity of care. 

Minimum Requirements:

• Active Speech Language Pathologist (SLP) Licensure in thestate of assignment required
• Certificate of Clinical Competence in Speech-LanguagePathology (CCC-SLP) preferred and may be required by state/contract.
• 1 years’ Experience in school-based setting and orpediatrics, preferred 
• Proficiency within teletherapy platforms and digital toolsrequired 
• Complies with all relevant professional standards ofpractice
• Current CPR if required by contract
• TB questionnaire or TB testing upon hire if required bycontract 
• Current Health certificate (per contract or stateregulation)
• Must meet all federal, state and local requirements
• Must be at least 18 years of age
• Bilingual required - fluent in Spanish

Benefits

At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:

• Competitive pay & weekly paychecks
• Health, dental, vision, and life insurance
• 401(k) savings plan
• Awards and recognition programs

*Benefit eligibility is dependent on employment status. 

About Amergis

Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.  

Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Title: Department Secretary

Location: New York City United States

Job no: 513930

Job Description:

The Department of International & Transcultural Studies at Teachers College, Columbia University, is seeking a Department Secretary to provide administrative support to the department.

Job Summary/Basic Function:

Reporting to the Director of Academic Administration (DAA), the Department Secretary will support the smooth and professional operation of the department. The incumbent will assist the DAA in fostering an environment that promotes faculty professional development and administrative effectiveness. The successful candidate will interact with a erse group of faculty, staff, students, and visitors at all levels within Teachers College and serve as a liaison to forge productive working partnerships with colleagues.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Administrative Coordination

• Serve as lead secretary for the Department Chair and Director of Academic Administration
• Provide front-line customer service to students and visitors
• Support DAA with training and general support of academic secretaries
• Work collaboratively with TCIT, Purchasing, Disbursements, and other campus partners to support operational and administrative workflows
• Assist in maintaining the Department's website as requested
• Oversee office operations, including ordering and maintaining inventory of supplies and equipment, submitting facility work orders, and processing departmental forms and documentation
• Provide ongoing support to faculty and assist with emergent requests as needed
• Perform clerical and office management duties, including file maintenance, mail distribution, interoffice deliveries, answering phones, and providing reception support
• Coordinate administrative processes such as course scheduling and catalog updates to ensure accuracy and compliance with College standards
• Assist with organizing department workshops and events
• Support faculty, staff, and students by providing guidance on departmental and College policies and assisting with troubleshooting when challenges arise

Financial Processing

• Support DAA with the budget process
• Initiate, process, and track all requisitions and orders, including issuing honoraria to guest speakers and payments to consultants
• Assist with the processing of vendor purchase requisitions, orders, and invoices in a timely and accurate manner
• Assist with reimbursements and stipends
• Assist with maintaining departmental budget tracking documents

Event Coordination & Logistics

• Assist with planning and coordinating key departmental gatherings, such as holiday celebrations, luncheons, and convocation-related activities
• Oversee logistical components of events, including reserving spaces, facilities support/setup, AV services, organizing catering, preparing signage, etc.
• Other duties as assigned
• An assessment may be given to test the candidate's proficiency, as well as typing skills

Minimum Qualifications:

• High school diploma
• Four (4) years of progressive office administration experience
• Proficiency in Microsoft Office, Google Workspace, and Zoom as well as the ability to learn and use web-based technology
• Strong written/verbal communication, interpersonal and analytical skills to work effectively with erse constituents, including students/alumni, faculty, and administration
• Working knowledge of database creation and web maintenance
• Exceptional organizational skills, attention to detail, and ability to multitask
• Excellent grammar, spelling, punctuation and communication skills
• Excellent time management skills with the proven ability to meet deadlines
• Superior understanding of office methods, procedures, and equipment
• Ability to learn, interpret, and apply policies and procedures
• Must be able to work independently, show initiative, and be a team player
• Ability to handle confidential information with discretion
• Ability to take initiative and problem solve
• Ability to lift up to 15 pounds

Preferred Qualifications:

• Associate's degree or higher
• Five (5) years of experience in an office setting
• Experience in higher education or an academic environment
• Familiarity with Banner ERP
• Familiarity with Unimarket, Chrome River, Canva, Mailchimp, 25Live, Terminal Four, Microsoft Office, and other similar software

Salary Range:

$32.16 - $32.16

Work Modality:

Hybrid

Competitive Compensation and Benefits

The salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors, including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate, as well as internal and external equity. Our benefits contribute significantly to the total compensation package that includes medical, dental, vision insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; a retirement program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP).

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.

Equal Employment Opportunity

Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law.

Position Location Closes Department Secretary New York The Department of International & Transcultural Studies at Teachers College, Columbia University, is seeking a Department Secretary to provide administrative support to the department.

Title: Part-time Office Support Specialist

JobID: 855

Location: Tulsa United States

Job Description:

**Position Type:**Part-time Support

Additional Information: Show/Hide

Essential Job Functions:

• Produce correspondence, reports, and other documents (both paper and electronic) assuring proofreading for accurate punctuation, grammar and spelling and an appropriate format.
• Provide customer service-oriented communications services for the iniduals supported which may include such duties as: telephone answering, responding to inquiries and information requests from both internal and external customers, taking accurate and delivering timely messages, dealing with vendors and greeting visitors.
• Perform assigned clerical duties to assure efficient and effective operation of the support function, including such activities as: opening/ sorting/delivering mail; preparing documents for mailing; assisting with preparation or clean-up of meetings or events, maintaining, filing and retrieving records in accordance with systems standards; copying, assembling and distributing materials.
• Perform administrative tasks as assigned, which could include producing reports, completing forms, logging or posting of information, data entry, maintaining information, handling of cash or vouchers, ordering school supplies, maintaining the campus bookstore function (including record keeping for sales and inventory), tracking attendance and grades.
• Provide fill-in support as required in the absence of other support staff or in an overload situation.
• Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position; comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the work group or work site.

Education:

High School diploma or equivalent

Job Requirements:

• Must have at least one (1) year business experience with the following computer operations and applications knowledge:

• MS Word-intermediate level proficiency.

• Excel-entry level familiarity with spreadsheet management.

• Database-entry level familiarity (able to accomplish data entry and basic navigation through a standard database; basic knowledge of Access helpful).

• Able to conduct basic research utilizing Internet search engine.

• Work schedule for this position requires availability to work Monday-Thursday, 4pm - 8pm.

**Shift:**Evening

Salary Schedule:

Standard rate schedule for non-regular (temporary, adjunct, substitute) and regular part-time employees

Hiring Range:

$13 per hour

Benefits:

N/A

NOTE:

TULSA TECH IS AN EQUAL OPPORTUNITY EMPLOYER

Senior Workplace Coordinator

Remote

Who We Are:

We pride ourselves for our mission-driven and collaborative culture that inspires our employees to do their best work. We believe that the U.S healthcare system is in need of transformation, and we come to work each day dedicated to making that change a reality. At our core, we are guided by our company values:

• Integrity: Our purpose guides our actions and gives us confidence in the path ahead. With unwavering honesty and dependability, we embrace the pressure of challenging the old and exemplify ethical leadership to create the new.
• Courage: We face continuous challenges with grit and resilience. We embrace the discomfort of the unknown by balancing autonomy with empathy, and ownership with vulnerability. We boldly challenge the status quo to keep moving forward—always.
• Together: The success of SmithRx reflects the strength of our partnerships and the commitment of our team. Our shared values bind us together and make us one. When one falls, we all fall; when one rises, we all rise.

What you will do:

• Keep the SF office running with respect to the day to day operations, vendor relationships and associated services, employee health & safety compliance, and facility maintenance all while creating a clean, polished, and positive environment for all to enjoy
• Maintain office supplies and all ordering procedures
• Manage and order for food delivery to the office as needed
• Manage SF local parking policy 
• Oversee office use and desk rotations as necessary for staff changes or out of town visitors
• Work with vendors to ensure cleanliness of the office and the quality of the office furniture
• Take initiative in solving day-to-day problems that may arise
• Support team mail and packaging assistance including accepting deliveries of small packages - triage, distribute, keeping it all organized
• Manage inventory and order all office, kitchen and PPE supplies while tracking spend and working within the office budget
• Keep the office tidy, clean, organized and looking polished each and every hour of the day 
• Create a wonderful workplace experience and environment for employees, visitors, recruits, customers and vendors alike
• Produce thoughtful and inclusive office experiences and events through collaboration with other location Office Managers and Executive Assistant 
• Assist with slack/email communications to drive connection
• This role will report directly to the CEO’s Executive Assistant and work closely with the CHRO

What you will bring to SmithRx:

• 3+ years years of experience working in facilities, workplace operations, office administration, or hospitality fields
• Proficiency with G-Suite Products or the ability to learn software quickly
• Comfortable working autonomously, juggling multiple tasks under tight deadlines, switching gears at the drop of a hat, and having a “no task too small” mentality
• Willingness to jump in where needed, picking up projects and checking things off lists even when it lands on your plate unexpectedly
• Excellent written, non-verbal, and verbal communication skills; the ability to work well with various personality types, and be receptive to feedback
• Genuine passion for supporting others
• Capability to anticipate others' needs and act with patience, kindness, and firmness
• Ability to act on your feet, solving problems quickly and quietly 
• People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.
• Experience creating a positive “workplace” environment for remote workers is a plus!

What SmithRx Offers You: 

• Highly competitive wellness benefits including Medical, Pharmacy, Dental, Vision, and Life Insurance and AD&D Insurance
• Flexible Spending Benefits 
• 401(k) Retirement Savings Program 
• Short-term and long-term disability
• Discretionary Paid Time Off 
• Paid Company Holidays
• Wellness Benefits
• Commuter Benefits 
• Paid Parental Leave benefits
• Employee Assistance Program (EAP)
• Well-stocked kitchen in office locations
• Professional development and training opportunities

Chief of Staff (CEO)

Toronto

Company Operations

A Note from the CEO

I’m Teddy, CEO of AfterShip. We are building the operating system for global eCommerce. We are product-led, data-driven, and unapologetically "geeky."

I am not looking for an Executive Assistant. I am looking for a Force Multiplier.

I need a partner who can operate at the intersection of strategy and execution. You will be my proxy, my filter, and my amplifier. You will have full access to my inbox, my meetings, and my unfinished thoughts. Your job is to ensure that while I focus on the 10-year vision and our top customers, the company executes the 1-year plan with speed and precision.

This is a high-trust, high-intensity role. You will see the messiest problems in the business. If you want a predictable 9-to-5, do not apply. If you want the "MBA of real life"—learning how to scale a global unicorn from the inside—this is the role for you.

The Mission: Simple & Scalable

Your core mandate is to apply our value of "Simple & Scalable" to the Office of the CEO. You will cut through noise, automate low-value tasks, and ensure that information flows efficiently between the leadership team, the company, and me.

What You Will Own (Outcomes > Tasks)

• The "Rhythm of Business" (Alignment)
  • You don’t just "schedule" meetings; you design the outcome. You run our OKR planning, QBRs, and Executive Weekly meetings.
  • You ensure pre-reads are clear, data is accurate, and decisions are made, not deferred.
  • You hold the leadership team accountable. If a goal is off-track, you flag it before I do.
• The CEO’s Proxy (Leverage)
  • Represent me in meetings I cannot attend. You must be able to speak with my voice and authority.
  • Manage the "Flow of Information": Ensure I see the signals, not the noise. Synthesize complex updates from Product, Sales, and Ops into clear, decision-ready briefs.
  • Protect my time ruthlessly. Ensure my calendar reflects the company’s top priorities, not just whoever asks the loudest.
• Special Ops & "White Space" (Execution)
  • The hardest problems often fall between departments. You will jump into these gaps (e.g., a sudden market shift, a pricing overhaul, a cross-team conflict) and drive them to a resolution.
  • You act as the bridge between East and West. You navigate the cultural and operational nuances between our Product teams and GTM teams in APAC, NA, EU.

Who You Are (The DNA)

• You Have a "Geeky Spirit": You are curious. You don't just accept surface-level answers. You e into the data, challenge assumptions, and want to understand how our product actually works.
• You are a Writer: You communicate with extreme clarity. You hate fluff. You can distill a 5-page chaotic document into a 1-page strategic memo.
• You are an Owner, Not a Renter: No task is beneath you. You will strategize on a Board Deck on Monday and fix a broken spreadsheet on Tuesday if that’s what blocks the team.
• You are Tech-Forward: You use tools to scale yourself. You embrace AI, automation, and new software to work faster.

The Requirements

• Experience: 2+ years in Management Consulting, Venture Capital, or a high-growth SaaS environment. You have seen what "excellence" looks like.
• Global Mindset: Experience working with global teams (specifically bridging APAC/US/EU business cultures) is a massive advantage.
• Data Fluency: You are comfortable with numbers. You can look at a dashboard and spot the anomaly.
• Resilience: You thrive in ambiguity. When the plan changes (and it will), you don't panic; you pivot.
• Great-to-Haves: Chinese fluency (written or spoken); Experience supporting founders, CEOs, or senior executives

This Role Is NOT For You If…

• You prefer predictable, structured work over navigating ambiguity and shifting priorities.
• You are uncomfortable taking ownership across teams or influencing without formal authority.
• You struggle with clear, concise communication or using data and tools to drive decisions.

Why AfterShip?

• Global Impact: Your work helps power the post-purchase experience for the world's biggest brands.
• Talent Density: We hire the top 1%. You will be challenged by the smartest people you’ve ever worked with.
• The Path Forward: This is a career accelerator. Successful CoSs at AfterShip grow into GMs, VPs, or Founders.

Chief of Staff (CEO)

US, Remote

Company Operations

A Note from the CEO

I’m Teddy, CEO of AfterShip. We are building the operating system for global eCommerce. We are product-led, data-driven, and unapologetically "geeky."

I am not looking for an Executive Assistant. I am looking for a Force Multiplier.

I need a partner who can operate at the intersection of strategy and execution. You will be my proxy, my filter, and my amplifier. You will have full access to my inbox, my meetings, and my unfinished thoughts. Your job is to ensure that while I focus on the 10-year vision and our top customers, the company executes the 1-year plan with speed and precision.

This is a high-trust, high-intensity role. You will see the messiest problems in the business. If you want a predictable 9-to-5, do not apply. If you want the "MBA of real life"—learning how to scale a global unicorn from the inside—this is the role for you.

The Mission: Simple & Scalable

Your core mandate is to apply our value of "Simple & Scalable" to the Office of the CEO. You will cut through noise, automate low-value tasks, and ensure that information flows efficiently between the leadership team, the company, and me.

What You Will Own (Outcomes > Tasks)

• The "Rhythm of Business" (Alignment)
  • You don’t just "schedule" meetings; you design the outcome. You run our OKR planning, QBRs, and Executive Weekly meetings.
  • You ensure pre-reads are clear, data is accurate, and decisions are made, not deferred.
  • You hold the leadership team accountable. If a goal is off-track, you flag it before I do.
• The CEO’s Proxy (Leverage)
  • Represent me in meetings I cannot attend. You must be able to speak with my voice and authority.
  • Manage the "Flow of Information": Ensure I see the signals, not the noise. Synthesize complex updates from Product, Sales, and Ops into clear, decision-ready briefs.
  • Protect my time ruthlessly. Ensure my calendar reflects the company’s top priorities, not just whoever asks the loudest.
• Special Ops & "White Space" (Execution)
  • The hardest problems often fall between departments. You will jump into these gaps (e.g., a sudden market shift, a pricing overhaul, a cross-team conflict) and drive them to a resolution.
  • You act as the bridge between East and West. You navigate the cultural and operational nuances between our Product teams and GTM teams in APAC, NA, EU.

Who You Are (The DNA)

• You Have a "Geeky Spirit": You are curious. You don't just accept surface-level answers. You e into the data, challenge assumptions, and want to understand how our product actually works.
• You are a Writer: You communicate with extreme clarity. You hate fluff. You can distill a 5-page chaotic document into a 1-page strategic memo.
• You are an Owner, Not a Renter: No task is beneath you. You will strategize on a Board Deck on Monday and fix a broken spreadsheet on Tuesday if that’s what blocks the team.
• You are Tech-Forward: You use tools to scale yourself. You embrace AI, automation, and new software to work faster.

The Requirements

• Experience: 2+ years in Management Consulting, Venture Capital, or a high-growth SaaS environment. You have seen what "excellence" looks like.
• Global Mindset: Experience working with global teams (specifically bridging APAC/US/EU business cultures) is a massive advantage.
• Data Fluency: You are comfortable with numbers. You can look at a dashboard and spot the anomaly.
• Resilience: You thrive in ambiguity. When the plan changes (and it will), you don't panic; you pivot.
• Great-to-Haves: Chinese fluency (written or spoken); Experience supporting founders, CEOs, or senior executives

This Role Is NOT For You If…

• You prefer predictable, structured work over navigating ambiguity and shifting priorities.
• You are uncomfortable taking ownership across teams or influencing without formal authority.
• You struggle with clear, concise communication or using data and tools to drive decisions.

Why AfterShip?

• Global Impact: Your work helps power the post-purchase experience for the world's biggest brands.
• Talent Density: We hire the top 1%. You will be challenged by the smartest people you’ve ever worked with.
• The Path Forward: This is a career accelerator. Successful CoSs at AfterShip grow into GMs, VPs, or Founders.

Title: HR Assistants

Location: Salt Lake City United States

Job Description:

Requisition Number: PRN43825B

Job TitleHR Assistants

Working TitleHR Assistant

Career Progression TrackS00

Track LevelS1 - Entry Level Support

FLSA CodeNonexempt

Patient Sensitive Job Code?No

Standard Hours per Week40

Full Time or Part Time?Full Time

ShiftDay

Work Schedule Summary

Hybrid working in our Downtown SLC office Mondays

VP AreaPresident

Department00410 - Human Resources

LocationCampus

CitySalt Lake City, UT

Type of RecruitmentExternal Posting

Pay Rate Range$21

Close Date01/02/2026

Priority Review Date (Note - Posting may close at any time)12/18/2025

Job Summary

Opportunity for a strong multitasker with excellent customer service and computer skills to join the University of Utah Human Resource Management team. The Human Resources Assistant is responsible for providing support and assistance to University campus departments with a strong focus on hiring and onboarding.

Take your Human Resources experience to the next level and make a tangible impact in the University Campus departments you support! Join us at University of Utah Human Resource Management where we are leading the way in increasing customer service, efficiency, and managers’ capacity to manage departments across campus.

While this position is intended to work on campus, it also has the ability to telework remotely for a portion of each week. An employee hired into this role who telecommutes will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and sign the University of Utah Telecommuting Agreement.

Responsibilities

HR Assistant, I

This position functions under broad supervision and exercises latitude to make decisions regarding day-to-day operations in resolving sensitive and confidential issues professionally. Daily activities include:

• Reviews, approves, and processes department hiring-related requests.
• Collaborates with co-workers daily in responding to customer needs.
• Assists departments in compliance with internal policies and Federal/State laws related to employment.
• Reviews and edits job postings.
• May participate in the delivery of training.
• Participates in team projects as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

HR Assistant, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s degree.

PHR or SHRM certification

Type: Benefited Staff

Special Instructions Summary

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified iniduals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to iniduals with disabilities.

Title: Team Coordinator

Location: New York United States

Job Description:

AlTi Tiedemann Global ("AlTi") is a NASDAQ listed global wealth and investment advisory firm partnering with the world's most discerning and dynamic families, business owners, trusts, foundations, and endowments. The firm manages or advises on approximately $89 billion in combined assets and has an extensive network of c.450 professionals across three continents.

At AlTi, performance excellence is the baseline. While some firms only manage portfolios, we steward families, fiduciaries and institutions through creation, transition, and evolution. Because when wealth is managed with clarity of purpose, it doesn't just grow, it resonates. Guiding generations. Driving outcomes. Changing lives.

We help our clients align ambition with assets, bring structure to complexity, and plan with purpose across generations. We combine the breadth of a global firm with the service offering of a family office to deliver solutions designed to meet the full complexity of wealth and capital.

Our close partnership with clients means that culture is not an accessory to our business. It's the foundation of our success. We believe this builds tighter teams, integrated and comprehensive advice, longer tenures, and better outcomes. We collaborate with and challenge each other, and our entrepreneurial culture supports the unique qualities of each team member.

As a growing global firm with offices in 19 major financial centers, we are looking for talented iniduals to expand our team. If you're committed to making wealth worth more through enduring partnership, we want you to join us.

To learn more visit alti-global.com.

NYC based global event-driven M&A focused hedge fund is seeking a highly organized and proactive Team Coordinator to support the investment team. This position requires an initiative-taking, detail-oriented and dynamic inidual with exceptional multitasking abilities and capable of thriving in a fast-paced environment. The Team Coordinator is responsible for finding relevant research, identifying important special industry/non-industry events and conferences and coordinating meetings that support the portfolio's strategy. The team coordinator will manage the daily operations of the investment team and Portfolio Manager as well as offering administrative and logistical support.

Job Responsibilities

Research and Analysis

• Generate daily equities & shareholder research for Portfolio Manager, utilizing multiple research platforms, including Bloomberg, Reuters, company investor relations and government websites.
• Conduct comprehensive research using various resources to support the team's decision-making and the fund strategy
• Pull and analyze relevant research reports
• Timely flag important news and research that pertains to the teams objectives
• Maintain an updated list of securities the team is tracking and provide updates

Broker Relations and Liaison

• Proactively develop strong working partnerships with institutional research sales coverage to remain knowledgeable of upcoming global events/conferences
• Liaise intra-day research and updates
• Serve as the point of contact to sell-side coverage

Intradepartmental Collaboration

• Work with the Operations, Investor Relations and Compliance teams to successfully address team objectives and facilitate the day-to-day operations of the fund
• Serve as the desk's point of contact for all office coordination, including, placing supply orders, coordinating group lunches and liaising with back office on invoice processing, third party vendor billing, research subscription renewals and shareholder proxy coordination.

Events and Conference Management

• Sort through and identify relevant sell-side events and conferences
• Stay up to date on company, industry and regulatory conferences and events of relevance to the portfolio
• Precise event record-keeping (updating the team on any changes)
• Requesting and coordinating meetings and calls with sell-side sales coverage

Calendar Management/Team Coordination

• Meticulous maintenance of team Outlook calendar (heavy meeting scheduling)
• Tracking company earnings, shareholder meetings and analyst calls relevant to the portfolio (ensure the team is aware ahead of time) Coordinating domestic/International travel logistics
• Maintain team databases and document archives, monthly investor meeting data, new deal folders and shareholder materials library
• Work with and build relationships with outside consultants

Administrative Support

• Flag important emails (both for the investment team and Portfolio Manager)
• Team Expense Reports
• Light personal calendar maintenance for the Portfolio Manager
• Ensure the team and Portfolio Manager are aware of calendar items in a timely manner
• Acute problem-solving on behalf of the team and Portfolio Manager

Qualifications

The ideal candidate for this multi-faceted hybrid research/ ECM role is a detail-oriented self-starter with adaptability to changing priorities/tasks. Possesses interest and enthusiasm for learning about the financial markets and industry trends

• Strong interpersonal and communication skills-strong aptitude for building and maintaining relationships
• High attention to detail and a proactive approach to problem-solving (acute ability to anticipate needs/problems before they arise) multi-tasking skills
• Proven experience as a coordinator or similar administrative role
• Ability to work effectively in a fast-paced and dynamic environment
• Proficiency in Microsoft Office applications and other relevant software
• Bachelor's degree in business, finance or other related fields is a plus

Applications are strongly encouraged from candidates reflecting erse educational, cultural, and experiential backgrounds.

Salary offers are based on a wide range of factors including relevant skills, training, experience, and education. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. The range for this role is $95,000 - 110,000

Title: Coordinator 2 - Appeals 

City 

Remote

Country 

United States

Working time 

Full-time

Description & Requirements

Maximus is currently hiring for Coordinator 2 - Appeals to join our QIC Part C team. This is a remote opportunity. The Coordinator 2 is responsible for reviewing Medicare Part C appeals which includes researching rules and regulations, setting up medical reviews, writing decision letters, among other tasks.

This position will require a federal suitability clearance post-hire as mandated by the client. This clearance is required in order to access client-specific systems as needed to complete the job duties.

Essential Duties and Responsibilities:

Function as a Subject Matter Expert in one or more process areas.

- Analyze data submitted for Independent Medical Review.

- Conduct fact finding and analyses on those cases deemed complex in nature or requiring adjudication; apply established procedures where the nature of the system, feasibility, computer equipment and reporting tools have not already been decided.

- Track and meet required deadlines for complex cases or other assigned tasks.

- Assist leadership through research of data and/or authoring reports.

- Analyze data using all applicable state law, state regulations, process documents, and other sources as defined by the client contract.

- Work independently on specific situations or on a team to resolve problems and deviations according to current established practices; and obtains advice where precedents are unclear or not available from the client.

- Answer and respond to phone calls/emails from participants in the Independent Medical Review process.

- Assist others or provide on-the-job training or act as a mentor to production staff.

Minimum Requirements

- High School Degree or equivalent required.

- 2-4 years of related professional experience required.

- Ability to commit to a 2 week training schedule of 8:30am - 5:00pm EST Monday - Friday required

Please note: This position requires the use of your personal device for the duration of training. After training, equipment will be provided.

Home Office Requirements:

- Internet speed of 25mbps or higher required / 50 Mpbs for shared internet connectivity (you can test this by going to www.speedtest.net)

- Minimum 5mpbs upload speed

- Connectivity to the internet via Category 5 or 6 ethernet patch cable to the home router

- Personal computer or laptop (Chromebooks, tablets, and notebooks are not allowed) with one of the following operating systems: Windows: 10 or 11 or Mac: Big Sur (11.0.1+), Catalina (10.15), or Monterey (12.3)

- Private and secure work area and adequate power source

- Must currently and permanently reside in the Continental US

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Minimum Salary

$ 

20.50

Maximum Salary

$ 

20.50

Title: Associate, Senior Administrative Assistant I

Location: Pittsburgh United States

Job Description:

Associate, Senior Administrative Assistant

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

We're seeking a future team member for the role of Senior Administrative Assistant to join our Financial Management & Analysis team. This role is located in Pittsburgh, PA - HYBRID.

In this role, you'll make an impact in the following ways:

• Gather information and data for various reports and prepare spreadsheets for manager(s)
• Maintain Business Continuity Plan for the department and work with Enterprise Resiliency to perform testing
• Work with team members to maintain the necessary files in accordance with the record retention schedules and enter data into the file plan database
• Facilitate Audit meetings with internal/external audit and team to obtain status; monitor internal audit reports and obtain status of remediation from team members

To be successful in this role, we're seeking the following:

• Minimum 5 years as an Administrative Assistant
• Microsoft Office experience preferred

At BNY, our culture speaks for itself, check out the latest BNY news at:

BNY Newsroom

BNY LinkedIn

Here's a few of our recent awards:

World's Most Admired Companies, Fortune 2024

Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024

Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024

"Most Just Companies", Just Capital and CNBC, 2024

Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024

Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Iniduals with Disabilities/Protected Veterans.

Title: Receptionist

Location: Lynbrook United States

Job Description:

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.
• Retrieves messages from voice mail and forwards to appropriate personnel.
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
• Answers general questions about the community and provides callers with address, directions, and other information and refers other specific questions to appropriate staff.
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Coordinates guestroom reservations.
• Maintains current list of residents who are hospitalized.
• Updates appointment calendars, including transportation and beauty calendars, as directed.
• Receives, sorts, and routes mail, and maintains and routes publications.
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Orders, receives, and maintains office supplies.
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community).
• May perform other duties as assigned.

Qualifications

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Basic First Aid and CPR certification where required.
• Must successfully complete all Atria specified training programs.
• Able to read and comprehend simple instructions, short correspondence, and memos. Able to write simple correspondence. Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Able to add and subtract two digit numbers and to multiply and ide with 10's and 100's.
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Able to deal with problems involving a few concrete variables in standardized situations.
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier. Able to work various schedules and shifts as needed.

We create communities where employees thrive in their work, helping our residents thrive in their homes.

Atria Senior Living's family of brands has openings for iniduals looking for a career with outstanding benefits, including:

• Paid holidays and PTO
• Employees may receive annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Benefits package also includes Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

As a valued team member at Atria, you'll work in a supportive environment that provides advancement opportunities and promotes a healthy work-life balance. Apply now!

Title: Customer Care Representative

Location:  Remote, United States of America

Full time

job requisition id

R-047135

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Job Function:

Customer Management

Job Sub Function:

Non-Technical Customer Service

Job Category:

Professional

All Job Posting Locations:

Santa Clara, California, United States of America

Job Description:

About MedTech

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. 

This is a remote role available in all states/cities within United States. While specific cities are listed in the Locations section for reference, please note that they are examples only and do not limit your application. We invite candidates from any location to apply.

We are searching for the best talent for Customer Care Representative.

JOB SUMMARY/ DESCRIPTION

The Customer Care Representative is responsible for providing outstanding customer service to Ethicon customers for the Monarch robotic platform as well as leadership to the Customer Care team. Duties will include crafting quotations, answering incoming calls, case creation and resolution, issuing return material authorizations, managing order status, customer success management, and other tasks as assigned. This position reports to the Ethicon Global Customer Success Director of Platform Support.

This position can be office based in Santa Clara, CA or fulfilled remotely.

DUTIES / RESPONSIBILITIES

• Act as tier one support for inbound phone and email queues for our external and internal customers.

• Perform customer service activities such as order and quote entry into the ERP system, answering status calls, resolving discrepancies, and issuing returns.

• Answer inbound customer calls and log opportunities and key interactions into CRM system.

• Coordinate with manufacturing, shipping, finance, marketing, and sales to ensure we meet 100% of our customer commitments.

• Adhere to all KPIs and metrics in alignment with our departmental goals to measure success.

• Partner with Sales to organize new customer introduction calls, guide the onboarding process, train customers on inventory planning and web portal usage, and conduct follow ups to measure customer success.

• Other related duties as may be assigned

​Work Environment

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type and Expected Hours of Work

• This is a full-time position. Days of work are Monday through Friday with occasional evening and weekend work required as job duties demand.

• Working hours are to support to PST office hours

• Work Schedule Flexibility

SECTION 3: QUALIFICATIONS

Required:

• High school diploma or equivalent and minimum of four years’ experience in a fast paced customer service, call center, or order management role within a high technology manufacturing environment.

• At least 5 years of experience with SalesForce (SFDC) and SAP systems is required.

• At least 5 years of experience with Capital Sales and consumable Quote to Cash process (including account set-up, pricing, quoting, and order management) within a medical device company is required.

• At least 3 years experience with Service Contract, Order to Cash

• At least 3 years experience in processing returns

• Superior written and verbal communication skills.

• At least 10 years of experience Customer Service environment

• Calm under pressure, can excel and thrive in a high-volume, continuously changing, fast-paced environment.

• Knowledge and understanding of phone, email, chat, and social media platforms utilized in contact centers.

• Detail oriented, organized, with demonstrated ability to multi-task and shift priorities quickly, while maintaining control under limited supervision.

• Influential teammate with a strong drive to build a positive work environment required

• Strong attention to detail and understanding of revenue recognition requirements.

• Intermediate to advanced knowledge of Microsoft programs like Outlook, Word, and Excel.

• Ability to triage incoming support request in a shared mailbox.

• Identify complaints for escalation

• Willingness to work various shifts and days, including weekends and holidays, as the business needs.

• Ability to work in a regulated environment in compliance to ISO 13485 and 21 CFR 820.

DESIRED EXPERIENCE

• Bachelor’s degree in business administration or related field.

• Ability to run reports in SAP or SFDC and create pivot tables and charts.

• Understanding of customer success programs and metrics

• Background in Medtech, experience in Robotics is a plus

Additional Information·       

• The expected base pay range for this position is 62,000 - 100,050 / annual.

• The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for inidual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an inidual basis.

• This position is overtime eligible.

• This position is eligible for a shift differential.

• Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

• Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

• This position is eligible to participate in the Company’s long-term incentive program.

• Employees are eligible for the following time off benefits:

o Vacation –120 hours per calendar year

o Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

o Holiday pay, including Floating Holidays –13 days per calendar year

o Work, Personal and Family Time - up to 40 hours per calendar year

o Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

o Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member

o Caregiver Leave – 10 days

o Volunteer Leave – 4 days

o Military Spouse Time-Off – 80 hours

• Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an inidual with a disability and would like to request an accommodation,  external applicants please contact us via https://www.jnj.com/contact-us/careers.  Internal employees contact AskGS to be directed to your accommodation resource.

#LI-Remote

Required Skills:

Customer Service, Quote to Cash, Salesforce (Software), Service Contracts

Preferred Skills:

The anticipated base pay range for this position is :

62,000 - 100,050

Administrative Assistant

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Austin, TX, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work remotely
• temprop="employmentType">Full-time
• Region: Americas

Momentus offers the career opportunities and fast-paced, exciting environment of a growth company where you can make a direct impact on our product and customers.

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Executive Leadership Team. This role will focus on scheduling meetings, coordinating events, and managing travel arrangements for Executive Team Members. The ideal candidate is proactive, professional, resourceful, and comfortable working in a fast-paced environment.

Key Responsibilities

• Manage calendars and schedule meetings using Microsoft Outlook.
• Coordinate internal and external events, including logistics and materials.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and maintain accurate documentation for meetings and travel.
• Communicate professionally with executives, stakeholders, and vendors.
• Assist with expense reporting and other administrative tasks as needed.

Qualifications

Qualifications

• 2+ years of administrative experience, preferably supporting C-Suite
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with attention to detail.
• Experience booking travel and managing complex schedules.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Familiarity with expense management tools such as Nexonia, Concur, Paycor, Sage

Additional Information

What’s in it for you? 

Insurance: Comprehensive medical, dental, & vision insurance.

Exceptional 401k Match: Momentus will match 80% of the first 10% 

Unlimited Time Off: Rest and recharge on your terms.

Remote Work: We value our global team and proudly offer the freedom to work remotely.

Enjoy two complimentary tickets each year to attend an event at one of our valued customer venues

Professional Development: We encourage continuous development through our partnership with LinkedIn Learning

This is a U.S.-based remote role. However, due to regulatory requirements, we are only able to consider candidates who reside in U.S. states that do not currently mandate salary disclosure in job postings.

This includes, but is not limited to: Texas, Florida, Missouri, Arizona, Indiana, North Carolina, and Wisconsin.

Contracts Coordinator

Part Time

Clerical

Remote, US

Requisition ID: 1034

Salary Range:$30.00 To $35.00 Hourly

With a significant mission that makes a difference in people’s lives, you’ll find ONSE a special place to work. Your support and commitment to providing nurses with an environment of continuous learning and patient advocacy is something you will be proud of. 

Since 1975, ONSE has provided a professional community for oncology nurses, developed evidence-based education programs and treatment information, and advocated for patient care to improve the quality of life and outcomes for patients with cancer and their families. Learn more at ons.org.

The Contracts Coordinator supports the day-to-day administration of contracting and licensing agreements. This role assists with preparing and routing contracts, maintaining accurate records, coordinating with internal teams and outside counsel, and ensuring that key deadlines and requirements are consistently met. 

This is a part-time REMOTE (work-from-home) position, approximately 20 hours per week.  Occasional travel to the ONS Headquarters in Pittsburgh, PA throughout the year will be required.

Responsibilities

Contract Administration

• Assist with reviewing, and formatting contracts, amendments, and related documents.
• Ensure contract terms align with ONE’s standard templates, policies, and established guidelines.
• Perform initial review of contracts for completeness before routing for internal approvals or signature.
• Track the status of contracts, policies, and other documents for expiration dates, renewal terms, and required follow-up actions.
• Maintain the contract lifecycle management (CLM) system, ensuring accurate data entry, version control, and document storage.
• Coordinate communication between departments, vendors, and stakeholders regarding contract questions or missing information.
• Serve as the administrative point of contact with outside legal counsel, including managing document exchanges and scheduling, with the exception of employment law matters, which is handled by the Human Resources department.

Licensing & Intellectual Property Support

• Assist with preparing and organizing licensing agreements for the use of ONE intellectual property.
• Gather materials and documentation needed to support licensing requests and approvals.
• Track expiration dates and renewal timelines, submit assets and applications for copyrights, trademarks, patents, and other legal protections, in coordination with legal counsel.

Operational Support & Reporting

• Assist in generating routine reports on contract activity, renewals, and departmental metrics.
• Support process improvements by updating templates, checklists, and workflows.
• Help identify tools or administrative systems that can streamline contract management processes.
• Provide general administrative support to the department, including scheduling, organizing files, and maintaining records
• Demonstrate and support ONE’s commitment to ersity, equity, and inclusion in all customer interactions.

Required Skills

• Excellent attention to detail and ability to interpret complex contract terms.
• Comfortable managing multiple workflows in a fast-paced environment.
• Strong communication skills with the ability to effectively communicate with a variety of internal and external stakeholders.
• Proficiency with Microsoft Office products

Education and Experience

• HS Diploma
• 1-3 years of administrative work
• Bachelor's degree in business or health administration is highly preferred.

Pay Range:

Oncology Nursing Society Enterprise (ONSE) uses a market-based approach to pay. Pay rates are established considering the following factors: federal, state, and local minimum wage requirements, job-related skills, experience, qualifications, and market conditions. Our ranges may be modified periodically based on market analysis.

Anticipated Pay Range: $30.00 - $35.00/hr.

Enjoy What Matters Most to You:

• Continuing Education Allowance 
• Flexible Schedules
• Generous Time Off 
• Health and Dental Benefits 
• Modern Eco-Friendly Facility 
• On-Site Gym and Fitness Center 
• Travel Opportunities

Senior Collections Specialist

Location: Saint Louis, MO

Job Type: Permanent

Compensation: $60,000 - 80,000 Annually

JobID: 2159778-EQG

Description

A client of Kforce is seeking a Senior Collections Specialist in Saint Louis, MO. Summary: This position is responsible for managing all collection activities within an assigned portfolio of accounts. The ideal candidate will ensure timely and accurate execution of daily responsibilities to achieve performance goals set by management. This position offers an almost remote working environment, strong compensation packages, excellent flexibility and growth. Responsibilities:

• Independently manage and prioritize daily collection tasks to ensure timely follow-up
• Communicate with customers via phone and email regarding outstanding payments; record all collection activities and schedule next steps in the tracking system
• Investigate and resolve billing discrepancies, disputes, and deductions through root cause analysis; Recommend process improvements to prevent recurrence
• Prepare and maintain accurate reconciliations of customer accounts
• Monitor customer payment behaviors

Requirements

• Degree in Business Administration, Accounting, or Finance preferred or equivalent experience (not required)
• Must have 3 - 5 years Business to Business Collection experience (No personal/inidual experience)
• Basic understanding of financial statements, customer contracts, and collection processes
• Experience creating Excel formulas and pivot tables

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking “Apply Today” you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.

Property Operations Coordinator

Job Description

Our client, a national commercial real estate company, is looking for a Property Operations Coordinator. This Associate level position operates on a hybrid schedule out of their Miami, FL office.

Responsibilities:

• Assist Property Manager with various administrative tasks. Liaison between the company, tenants, and vendors.
• First point of contact with all tenants; respond to all tenant requests including maintenance issues and tenant improvements.
• Coordinate vendor work and follow up to ensure work orders have been completed on time and on budget.
• Process payment requests, purchase orders, AIA contracts.
• Review and approve tenant construction drawings.
• Coordinate installation of leasing signs as well as inspections and cleanouts of vacant spaces.

Required Qualifications:

• Associates Degree.
• 2-3 years of experience in a similar role.
• Commercial real estate experience is a plus.
• Proficiency with Salesforce and MS Excel.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction 

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers – which sets us apart in the industries we serve.  

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#monster

#JobsTFS

EMPLOYEE TYPE:

WORKPLACE:

LOCATION:

Senior Administrative Assistant, Institutional Capital Team

Job Description

A Billion-Dollar Leading Global Asset Management Firm in Midtown Manhattan is seeking a new Senior Administrative Assistant to join its growing Institutional Capital team! This is a newly created position due to firm expansion. This person will support 1 Global Head, 2 MDs, 1 Principal, and 1 Associate. Candidates must have a minimum of 3-5+ years of applicable administrative experience, ideally within financial services (strongly preferred), and a Bachelor’s degree is required. They should also be incredibly polished and professional, eager, proactive, detail-oriented, organized, able to multitask effectively, and possess excellent interpersonal and communication skills (both verbal and written). This is a fantastic company with a wonderful and collaborative admin culture!

• Salary depends on experience (100-120k+ base), plus paid overtime and discretionary bonus eligibility. Amazing, comprehensive benefits, 401k, free breakfast/lunch, etc.
• Hours are 8:30am-5:30pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Schedule and organize appointments, meetings, conferences, etc.; manage and maintain busy and ever-changing calendars.
• Book conference rooms, arrange catering and audio-visual equipment, prepare and distribute meeting materials as requested (digital or print), etc.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• and heavy travel plans (domestic and international). 
• Track all required receipts from business expenses and travel; compile and submit accurately allocated expense reports for all team members. 
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed. 
• Maintain files and records so they remain updated and easily accessible; responsible for the intake and organization of all mail and legal documents and other correspondence. 
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors. 
• Build trust by demonstrating reliability, confidentiality, and good judgment.
• Manage conference attendance, including registrations, payments, organization and tracking of attendees, liaising with representatives if/when required, etc.
• Complete various ad hoc administrative projects and tasks as assigned.

Required Qualifications:

• Minimum 5+ years of relevant administrative experience, ideally within financial services (strongly preferred/required).
• Bachelor’s degree required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur. Experience using Salesforce is preferred but not required.  
• Strong organizational and time management skills. 
• Excellent written and verbal communication skills. 
• Ability to work independently and collaboratively. 
• Highly discreet and professional. 
• Exceptional attention to detail.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#LI-AK2

Job Snapshot

EMPLOYEE TYPE:

WORKPLACE:

LOCATION:

Board Secretariat Manager

Job Locations UK-Remote

Overview

Your Future. Secured. ISC2 is a force for good. As the world’s leading nonprofit member organization for cybersecurity professionals, our core values — Integrity, Advocacy, Commitment, Diversity, Equity & Inclusion and Excellence — drive everything we do in support of our vision of a safe and secure cyber world. Our globally recognized, award-winning portfolio of certifications provide an independent and globally recognized endorsement of cybersecurity knowledge, skills and experience for all career levels. Our charitable arm, the Center for Cyber Safety and Education, enables ISC2 and our members to serve the public by educating the most vulnerable about cyber risks and empowering access to enter and thrive in the cyber profession. Learn more at ISC2 online and connect with us on Twitter, Facebook and LinkedIn. When you join ISC2, you’ll demonstrate your commitment to an inclusive and equitable environment. Your support of the unique perspectives and experiences shared by our global cybersecurity workforce and profession will be recognized. We invite you to take an active role in helping us create a true sense of belonging across our organization — an environment of authenticity, trust, empowerment and connectedness that empowers all of our successes. Learn more.

Position Summary

The Board Secretariat Manager will work directly with the Board Officers, Board Members and Board Committees assisting with succession and knowledge transfer within the Board. The Board Secretariat Manager is responsible for facilitating administrative detail, managing board and committee workflow and providing highly responsible staff support for the Board of Directors.  The ideal candidate will bring significant experience working within the governance function of an organization, supporting board operations, compliance and efficient processes.  The primary duty is to manage, record, produce, disseminate and archive the official record of all Board of Directors meetings and to prepare materials and logistics necessary for Board activities.  The role requires discretion and independent judgment in handling confidential information and in interpreting and implementing policies and procedures within guidelines set by the Board of Directors and CEO. 

Responsibilities

Duties and Responsibilities:

Governance Compliance

• Ensure adherence to legal, regulatory, and policy requirements.
• Work collaboratively with the executive leadership team, Board Chair and Board Secretary to support established governance processes and board operations
• Responsible for the ongoing management of action items, board policies, and frameworks by leveraging previous experience in governance settings, while promoting accountability and timely completion.

Communications

• Serve as liaison between the board, executive management, and stakeholders.
• Ensure effective communication and information flow.

Meeting Management

• Plan, organize, and facilitate the annual work calendar for board, committee, and taskforce meetings, ensuring opportunities for cross-committee collaboration and alignment of key initiatives across the governance program.Maintain committee members' focus on deliverables and milestones through structured program oversight.
• Ensure timely preparation and distribution of agendas, minutes, and related materials.
• Track attendance and ensure compliance with board policies.

Record Keeping

• Maintain accurate records of meetings, resolutions, and board documentation.
• Manage access to board repositories and ensure proper document storage and archiving.

Director Onboarding and Offboarding

• Manage onboarding and offboarding processes for board members, leveraging knowledge of governance best practices gained through prior roles.
• Provide resources for new directors and ensure return of assets upon departure.

Monitoring and Coordination

• Distribute post-meeting documents and track action items.
• Monitor action items and task ownership and progress against deliverables.

Board Member Performance Evaluation

• Coordinate board member evaluations in collaboration with the Board Chair.
• Ensure feedback is gathered, timelines are met, and follow-up actions are tracked.

Other Duties

Undertake special projects and other activities at the discretion of the Board.

Behavioral Competencies

• Demonstrated ability to navigate and support the governance processes of a complex organization.
• Experience collaborating with board members, executives, and stakeholders in a governance context.
• Ability to deal with high-energy multifaceted board members 
• Solution Focus: take ownership of requests; tailor solutions to the member/situation; be timely in follow-up; resourceful in information gathering/ research.   
• Excellent customer service skills: meeting and exceeding expectations; intuitively understand stakeholders; anticipate needs; provide value.   
• Managing schedules and people with tact, diplomacy and poise 
• Focused, positive attitude, flexible, and proactive 
• Strong communication and interpersonal skills.
• High attention to detail and organizational ability.
• Ethical conduct and discretion with confidential information.
• Proficiency in Microsoft Office and board management platforms.

Education and Work Experience

• Bachelor’s degree required.
• 7+ years of experience supporting or working within the governance function of an organization, such as board administration, compliance or corporate secretariat roles.
• Membership in a Governance Professionals association and/or a Board Governance designation preferred.
• Experience with board management and project management software, including Diligent Boards, and paralegal or administrative functions.
• Familiarity with governance related to membership or trade association is a plus.

Title: Middle School Social Studies Teacher

Location: North Carolina, United States

Remote

Full-time

Job Description:

Required Certificates and Licenses: North Carolina Middle School Social Studies Teaching Certification Required

Residency Requirements: Must reside in North Carolina

The Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, North Carolina Virtual Academy (NCVA). We want you to be a part of our talented team!

The mission of North Carolina Virtual Academy (NCVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Travels as required (on average once per month and/or approximately 20% of the time) for face-to-face professional development, student testing, and as required by school

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

DESIRED QUALIFICATION:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.
• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Job Type

Board Employee

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: CL Product Management - Sr Administrative Assistant

Location: Worcester United States

Job Description:

Our Corporate Commercial Lines leadership team is currently seeking a Senior Administrative Assistant in our Worcester, MA location. This is a full time, non-exempt role. This position is eligible for a hybrid work arrangement.

POSITION OVERVIEW: Under general supervision, provides administrative and project support to a department or business unit. Relies on experience and judgment to accomplish assigned tasks and goals. Responsibilities are varied and may be confidential or proprietary in nature. Utilizes appropriate business software (e.g. spreadsheets, work processing, presentation) to prepare correspondence, reports, presentations, agendas, minutes, etc. Maintains calendars and schedules, arranges business travel, coordinates meetings, and/or tracks department expenses. Responds to and resolves most questions and problems of varying complexity. At times, may serve as a resource to others to help identify solutions to semi-complex problems and issues.

IN THIS ROLE, YOU WILL:

Responsible for daily office functions including, but not limited to, ordering office supplies, office equipment maintenance and upkeep, filing, preparing outgoing mail and correspondence, sorting and distributing incoming mail and correspondence, answering phones, and taking messages. Performs advanced office functions including, but not limited to, generating standard reports or creating simple ad-hoc reports. Utilizes intermediate to advanced level software skills to create presentations, maintain data files, manage and format spreadsheets for basic analysis, and organize workflow through the office. Prepares a variety of business correspondence, reports, confidential documents and related materials with limited direction, and provides advanced word processing support, as well as assembling information such as reports, manuals, agendas, and correspondence. Maintains calendars and appointment schedules as directed, sets up meetings as needed, and coordinates all travel arrangements, including international travel, and/or reservations. Participates and contributes in department meetings as needed, and occasionally cross-departmental or cross-functional meetings. Serves as a team member for department-related projects and may occasionally lead small or minimally complex projects. Coordinates and completes non-routine procedures, processes and techniques to accomplish assignments. Collaborates with other office staff to accomplish day-to-day work or key initiatives.

WHAT YOU NEED TO APPLY:

Associate degree or equivalent preferred 3-5 years of related experience providing administrative support Advanced knowledge of and proficiency using Microsoft Office products (e.g. Outlook, Word, Excel, and PowerPoint) Ability to work independently under minimal supervision Ability to multi-task and prioritize responsibilities while remaining flexible to best respond to changing and dynamic priorities Demonstrated ability to provide high levels of customer service Demonstrated commitment to attention to detail and accountability of actions Strong and effective oral and written communication skills Able to handle confidential or proprietary information professionally and discretely

This job posting provides cursory examples of some of the job duties associated with this position. The examples provided are not complete, and the position may entail other essential and job-related functions and responsibilities that employees will be required to perform.

Title: Sr. Training & Education Consultant

Location: Durham United States

Job type: Remote

Job Description:

Job Description Summary

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health is our Purpose, and it's no small feat. It takes the imagination and passion of all of us-from design and engineering to the manufacturing and marketing of our billions of MedTech products per year-to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and become your best self. Become a maker of possible with us.

About the role:

Within SDS Readiness and Education, the Training and Education team is responsible for developing, delivering, and continuously improving product training for associates and customers using MMS solutions. Training and Education Consultants utilize their experience, knowledge, and skills to implement key components of the Readiness and Education strategy.

They participate in Readiness product core teams and oversee all aspects of training and education. Their day-to-day activities include developing product training curricula, delivering virtual synchronous training across multiple time zones, conducting onsite in-person classroom training, supporting cross-functional projects/programs, and identifying and implementing continuous education improvements.

The Sr. Training and Education Consultant will exhibit comprehensive knowledge of multiple MMS supported products and programs, including workflows, processes, and impacts. This role is dedicated to ensuring that all product training and education adhere to industry standards, comply with regulatory requirements, and effectively address business and customer needs. This is achieved through meaningful training application, leveraging standardized approved tools, resulting in competently prepared associates and customers. Additionally, the role focuses on continuously improving curricula to enhance the knowledge growth of our associates and customers. The primary focuses of this role will be Parata Max products/solutions and SynMed (XF and Ultra) products/solutions for the Field Service and customer audiences. Ideal candidate will have demonstrated Field Service competence on one or more primary focus products.

Location: Must be located within the United States.

• This position does not offer relocation.*

Key responsibilities will include:

• Collaborate with SDS Readiness & Education team members to provide subject-matter expertise and guide the creation of educational materials and curricula plans.
• Maintain comprehensive knowledge of assigned MMS products, processes, and services.
• Actively engage in readiness activities for upcoming releases of assigned products, processes, and services.
• Use workflow assessments, optimization engagements, and change leadership principles to enhance product adoption and utilization.
• Integrate the voice of the customer (VOC) and voice of the associate (VOA) to ensure satisfaction and continuous program improvement.
• Evaluate the workflow impact of new product releases and convert information into educational materials.
• Expertly lead and facilitate in-person or virtual training sessions for customers and associates on assigned products, services, and processes.
• Develop and maintain instructor-led course materials, including instructor guides, student guides, PowerPoint slides, assessments, and other relevant materials.
• Ensure training schedules, tools, and environments are up to date to facilitate effective and efficient training delivery.
• Continuously improve knowledge in the field of education/learning by remaining current with the latest tools, techniques, best practices, and demonstrating innovation in teaching.

Education and experience required:

• Bachelor's degree preferred or equivalent of 3 - 5 years' experience in pharmacy automation and/or healthcare technology.
• Demonstrated experience training participants from erse technical, clinical, and biomedical backgrounds.
• Knowledgeable in the effective application of adult learning principles.
• Ability to understand and explain highly technical content to multiple audience backgrounds/experiences.
• Experience in developing and delivering training programs, educational materials, and online tools.
• Must possess and maintain a valid driver's license and be at least 21 years old to meet BD's auto safety standards.
• Ability to work independently from office setting and maintain a professional online presence.
• Flexible working hours, including some nights and weekends, and up to 25% travel are necessary.
• Upon hire, must provide proof of and maintain current immunizations, and obtain additional immunizations as required by business or location.

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements which will be indicated in the job posting.

For certain roles at BD, employment is contingent upon the Company's receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD's Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Click on Apply if this sounds like you!

At BD, we are committed to supporting our associates' well-being, development, and success through a performance-based culture. For this position, BD offers a competitive compensation package along with the following benefits specific to this role:

• Potential Discretionary LTI Bonus
• Potential reimbursement of vehicle use/mileage
• Potential reimbursement of phone use

Health and Well-being Benefits

• Medical coverage
• Health Savings Accounts
• Flexible Spending Accounts
• Medical coverage
• Health Savings Accounts
• Flexible Spending Accounts
• Dental coverage
• Vision coverage
• Hospital Care Insurance
• Critical Illness Insurance
• Accidental Injury Insurance
• Life and AD&D insurance
• Short-term disability coverage
• Long-term disability insurance
• Long-term care with life insurance

Other Well-being Resources

• Anxiety management program
• Wellness incentives
• Sleep improvement program
• Diabetes management program
• Virtual physical therapy
• Emotional/mental health support programs
• Weight management programs
• Gastrointestinal health program
• Substance use management program
• Musculoskeletal surgery, cancer treatment, and bariatric surgery benefit

Retirement and Financial Well-being

• BD 401(k) Plan
• BD Deferred Compensation and Restoration Plan
• 529 College Savings Plan
• Financial counseling
• Baxter Credit Union (BCU)
• Daily Pay
• College financial aid and application guidance

Life Balance Programs

• Paid time off (PTO), including all required State leaves
• Educational assistance/tuition reimbursement
• MetLife Legal Plan
• Group auto and home insurance
• Pet insurance
• Commuter benefits
• Discounts on products and services
• Academic Achievement Scholarship
• Service Recognition Awards
• Employer matching donation
• Workplace accommodations

Other Life Balance Programs

• Adoption assistance
• Backup day care and eldercare
• Support for neuroergent adults, children, and caregivers
• Caregiving assistance for elderly and special needs iniduals
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Support for fertility, birthing, postpartum, and age-related hormonal changes

Leave Programs

• Bereavement leaves
• Military leave
• Personal leave
• Family and Medical Leave (FML)
• Jury and Witness Duty Leave

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It's also a place where we help each other be great, we do what's right, we hold each other accountable, and learn and improve every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time. And through the organization's investment in BD University, you will continually level up your tech skills and expertise.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you'll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.

At BD, we are strongly committed to investing in our associates-their well-being and development, and in providing rewards and recognition opportunities that promote a performance-based culture. We demonstrate this commitment by offering a valuable, competitive package of compensation and benefits programs which you can learn more about on our Careers Site under Our Commitment to You .

Salary or hourly rate ranges have been implemented to reward associates fairly and competitively, as well as to support recognition of associates' progress, ranging from entry level to experts in their field, and talent mobility. There are many factors, such as location, that contribute to the range displayed. The salary or hourly rate offered to a successful candidate is based on experience, education, skills, and any step rate pay system of the actual work location, as applicable to the role or position. Salary or hourly pay ranges may vary for Field-based and Remote roles.

Salary Range Information

$99,700.00 - 164,300.00 USD Annual

Becton, Dickinson and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally-protected characteristics.

Candidates whose job duties will be physically performed within unincorporated Los Angeles County limits: All qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. BD abides by any and all laws or regulations that impose restrictions or prohibitions for hiring applicants with criminal histories for posted position.

Center Coordinator, Urban-Brookings Tax Policy Center (Job ID: 2025-3758)

Program

Economic Studies

Job Function

Administrative

Job ID

2025-3758

Salary

The projected hiring range for this position is $59,000 to $72,600.

Overview

Join one of the most influential, most quoted and most trusted think tanks!  

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.  

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing erse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. 

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. 

About the Economic Studies Program: The Economic Studies (ES) program analyzes current and emerging economic issues facing the United States and the world and, based on that research, provides innovative, practical policy recommendations. ES’s work covers a broad array of economic issues, including economic growth, economic opportunity and mobility, the labor market, regulation, health policy, the environment, tax policy, retirement policy, and fiscal and monetary policy. Economic Studies scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public.

About the Urban-Brookings Tax Policy Center (TPC): Aims to provide independent analyses of current and longer-term tax issues and to communicate its analyses to the public and to policymakers in a timely and accessible manner. The Center combines top national experts in tax, expenditure, budget policy, and microsimulation modeling to concentrate on overarching areas of tax policy that are critical to future debate.

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of two days of remote work each week.  

Please Note: This position is included in the staff bargaining unit, Brookings United, affiliated with the IFPTE Local 70 union, and is covered under the terms of the collective bargaining agreement. 

Responsibilities

Ready to contribute to Brookings success? 

The Center Coordinator provides administrative, project, events, and communications support to the Urban-Brookings Tax Policy Center, working closely with the Co-Director and other center scholars to coordinate all center activities, deadlines, and deliverables, and provide some direct administrative assistance.

Center Coordination and Project Support (50%)

• Serve as the administrative and organizational hub for the on the Brookings side of the Urban-Brookings Tax Policy Center, ensuring smooth operations across projects, events, and communications.

• Coordinate timelines, deliverables, and information flow among Center scholars, staff, and external partners; track deadlines and follow up proactively to keep projects on schedule.

• Facilitate coordination between the Brookings and Urban Institute teams to ensure alignment on joint activities, publications, events, and communications. Act as a central point of contact to help both sides stay informed and coordinated.

• Support the preparation of grant proposals and reports, including gathering materials, maintaining records, and coordinating with Development and Finance teams.

• Maintain accurate and up-to-date records of Center activities, including publications, meetings, outreach, and scholar bios/CVs.

• Assist with light research tasks, including literature reviews, data gathering, or background research.

• Use sound judgment to identify potential issues and propose solutions; exercise discretion in handling confidential information.

Event and Meeting Coordination (25%)

• Plan and execute public and private events, conferences, and meetings in collaboration with Center leadership and the Events team.

• Manage logistics such as invitations, agendas, participant communications, travel arrangements, contracts, and reimbursements.

• Provide on-site or virtual event support, helping ensure professional execution and positive participant experiences.

Communication and Outreach Support (15%)

• Work with the communications team to maintain accurate and timely public-facing materials, including website content, newsletters, and social media updates.

• Draft and edit content for web pages, invitations, and outreach materials; assist with layout, formatting, and proofreading of Center publications.

• Track and share the Center’s media coverage, engagement, and impact.

Administrative and Operational Support (10%)

• Provide scheduling and administrative support to senior scholars and staff, including calendar management, correspondence, and travel arrangements.

• Monitor expenses, track reimbursements, and coordinate with Finance as needed.

• Support general office and operational needs and assist with special projects or Center-wide initiatives as assigned.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion,ersityand community, and bring the following qualifications**:**

Education/Experience Requirements

Bachelor’s degree required. Three years of relevant work experience required, experience can come from part-time work, work in a college setting, internships, or relevant courses. Project coordination experience in a fast-paced work environment and a background in a research or academic setting are strongly preferred. Experience providing scheduling and special assistance to executive level staff of an organization/office, and experience in conference planning, are a plus.Must be authorized to work for any employer in the US.

Knowledge/Skill Requirements

Uses judgment to identify opportunities and anticipate problems, suggest solutions. Excellent organizational, writing and verbal communication skills, and people skills. Ability to work independently and with a team; ability to complete tasks with minimal supervision; initiative, poise, mature judgment, and attention to detail. Ability to meet deadlines, manage multiple tasks, set priorities, and manage competing demands. Ability to handle sensitive and confidential information with discretion. Demonstrated ability to interact diplomatically and professionally with high-level officials and their designees with confidence. Interest in economics, public policy, and social science preferred. Basic HTML/web publishing experience; familiarity with WordPress, InDesign, and other publishing tools preferred. Comfort with learning new software/tools required.

Additional Information 

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit Brookings Benefits.   

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. 

Successful completion of a background investigation is required for employment at Brookings. 

Brookings welcomes and celebrates ersity in all its forms, including ersity of experience, thought, and personal background.  We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, national origin, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a erse and inclusive workplace. All selection decisions are based upon merit, skills, abilities and experience.

Title: Program Coordinator (Part Time)

Location: Temecula, CA 92592

Job Description:

Benefits:

• Flexible schedule

• Free uniforms

• Training & development

Location: Temecula

Job Summary:

Soccer Shots is a nationally recognized children's soccer program focused on character development and skill-building for kids ages 2-10. We are seeking a highly organized and energetic Program Coordinator to support the daily operations of our programs. This role requires excellent communication, problem-solving skills, and the ability to manage multiple responsibilities efficiently. The Program Coordinator will work closely with the Director of Operations, coaches, parents, and partner organizations to ensure a seamless experience for all participants. Additionally, this role requires actively coaching children in Soccer Shots sessions.

Key Responsibilities:

• Program Coordination: Assist with scheduling classes, managing program logistics, and coordinating with partner schools, daycares, and community organizations.

   

• Coach Support & Training: Assist in recruiting, training, and supporting coaches to ensure they provide high-quality sessions.

   

• Coaching: Actively coach children in Soccer Shots sessions, ensuring an engaging and positive experience.

   

• Customer Service: Respond to inquiries from parents and partners, addressing concerns and providing excellent customer service.

   

• Enrollment & Registration: Oversee class enrollment, maintain participant records, and assist with program registrations.

   

• Marketing & Outreach: Support marketing efforts by attending community events, managing social media updates, and distributing promotional materials.

   

• Sales & Business Development: Assist in selling program offerings to schools, daycares, and community organizations to expand partnerships.

   

• Equipment & Uniform Management: Ensure coaches have the necessary equipment and uniforms, managing inventory and distribution.

   

• Field & Site Preparation: Assist in setting up and maintaining program sites to ensure a safe and organized environment.

   

• Administrative Duties: Support daily administrative tasks, including data entry, reporting, and communication with stakeholders.

Qualifications & Skills:

• Passion for working with children and a commitment to youth development.

   

• Strong organizational and multitasking abilities.

   

• Excellent verbal and written communication skills.

   

• Experience in program coordination, sports management, or customer service preferred.

   

• Sales experience, particularly in selling to schools and community organizations, is a plus.

   

• Early Childhood Education (ECE) credits are a plus.

   

• Ability to work independently and as part of a team.

   

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn scheduling software.

   

• CPR and First Aid certification (or willingness to obtain).

   

• Must pass background check and have a valid driver’s license.

Work Schedule & Benefits:

• Flexible work schedule, including some evenings and weekends.

   

• Competitive compensation based on experience.

   

• Opportunities for growth and professional development.

   

• Free or discounted Soccer Shots programs for immediate family members.

   

• Fun, supportive team environment with a meaningful impact on the community.

   

• If you are passionate about youth sports and looking for a rewarding role, we encourage you to apply!

How to Apply:

Flexible work from home options available.

Compensation: $18.00 - $25.00 per hour

Administrative Assistant, Environment

locations

Chile (Santiago)

time type

Full time

job requisition id

R003010

Position Overview

This position is based in Pew’s Santiago office and will participate in Pew’s hybrid work program with core days in the office and the flexibility to telework the remaining days. Staff also enjoy four telework “flex weeks” per year. 

 Responsibilities

General program and administrative functions

• Foster a work environment that inspires excellence, values impact, encourages transparency, builds mutual trust and respect, embraces and values ersity, and is collaborative, caring and compassionate. 

• Develop and maintain a basic knowledge of the environment portfolio and its structure to understand and support the organization’s work.

• Provide administrative support to project leadership (and teams as needed) to include calendar management and meeting planning.

• Handle key administrative functions for project team including proofreading and editing documents, coordinating, and preparing physical and electronic mailings, updating, and maintaining databases, scheduling, and preparing for virtual and in-office meetings, tracking meetings in Salesforce, copying and printing.

• Contribute to and participate in tasks and special projects as requested.

Meetings and convenings

• Schedule virtual and in-office meetings, appointments, and conferences with internal and external attendees.

• Work closely with the project leader and other project colleagues to provide logistical and operations support for internal, portfolio-wide events and convenings.

• Work with project leader and environment colleagues to prepare briefing materials and meeting notes for portfolio events.

• Support events, including preparing name badges, collaborating with conference and events services, and coordinating meeting logistics.

Task tracking and calendar management

• Work in close coordination with fellow team members to track tasks and deadlines; compile daily task list and schedule; support prioritization and flow of work.

• Conduct proactive calendar management and support the smooth functioning of the project directors’ schedule by ensuring that meetings begin and end punctually, and that calendars are arranged in order to maintain a balance between necessary meetings and time for the project director to complete work.

Travel and expense management

• Prepare and submit expense reports, third-party reimbursements, invoices, and credit card coding reports. Track payments, as requested.

• Handle travel arrangements, international and domestic for program activities and assist, as needed, with staff and third-party travel reservations and planning.

Office management

• Ensure proper functioning of Pew’s Santiago office, including restocking materials, ensuring internet connection, and coordinating with necessary third parties such as building management and service providers.

 Requirements

• Bilingual in English and Spanish.

• General Certificate of Secondary Education (GCSE), or equivalent is required, college degree is preferred.

• Five years of administrative experience in a fast-paced, dynamic environment. 

• Strong oral communication skills, including a polished telephone manner and experience taking detailed and thorough messages.

• Strong written communication skills, including proofreading and editing skills.

• Experience with meeting deadlines.

• Sound judgment and discretion in handling confidential information, as well as a practice conducting oneself in a highly professional manner. 

• Flexibility to work as part of a team or independently to meet goals in a fast-paced, deadline-driven environment. Self-directed to act and resolve issues.

• Keen attention to detail. Monitors and double checks work and information for accuracy and quality.

• Skilled at coordinating meetings and travel arrangements.

• Understanding of organizational structure and working through administrative systems, including complying with process requirements. 

• Always maintains a customer service demeanor.

• Demonstrated proficiency in Office applications and electronic calendars (Windows, Microsoft Word, Teams, Excel, PowerPoint, Canvas and Outlook).

 Travel

Work Authorization 

Candidates must be legally authorized to work in the country for which they are seeking employment without visa sponsorship. 

Salary Range

$29,622,500 CLP - $33,107,500 CLP

Senior Executive Assistant

remote type

Flex Commuter / Hybrid

locations

US - California - Thousand Oaks

time type

Full time

job requisition id

R-232422

Career Category

Administrative

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows.

Responsibilities include:

• Proactively manage the executives’ calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums
• Prepare the VP with pre-read and briefing documents in advance of key meetings
• Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events
• Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files
• Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies
• Partner with team OE to assist / lead various projects
• Acting as a liaison between groups under the responsibility of the executives
• Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe
• Coordinate domestic and international travel arrangements amidst dynamic business requirements
• Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations
• Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions
• Preparation and processing of expense reports
• Support HR report requests from Corporate Functions clients (Surveys, talent data, etc).
• Help pull data for key Corporate Functions talent programs

Project Support for key HR processes

• Manage payment and tracking information for executive coaching engagements
• Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants
• Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs
• Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an inidual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

Or

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Bachelor’s degree and direct experience supporting a senior executive for a large corporation
• 10+ years of Administrative Assistant experience
• Amgen experience
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues
• Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment).
• Ability to work in a fast-paced, deadline-driven environment
• Experience working in biopharma industry
• Ability to prioritize projects of greater urgency and importance
• Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills
• Team Player
• Excellent written, verbal, and presentation skills in communicating key business and clinical information
• Excellent time management and project management skills

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Training Coordinator

remote type

Remote

locations

Remote US

time type

Full time

job requisition id

R-8967

With general supervision, provide administrative support and ongoing training support for the business.

Coordinate schedules for training classes and activities and maintains ision training calendar.

Update and maintain training records and databases to ensure information is current, relevant and accurate.

Maintain and administer training measurements including test scores, statistics, evaluations, and surveys.

Prepare presentation materials to support training projects including binders, handouts, presentations and charts

Provide support for online training material, documentation, practice environments, eLearning, and virtual training environments

Job Specifications

Typically has the following skills or abilities:

One to two years of high level administrative experience including experience coordinating events and/or training projects

Excellent verbal and written communication skills

Effective interpersonal skills to work with vendors, subject matter experts, business partners, and customers

Excellent organizational skills, including the ability to handle multiple tasks simultaneously and meet tight deadlines in a fast-paced environment

Ability to perform detailed work

Advanced skills with Microsoft Office applications

Working knowledge of virtual meeting technologies

Demonstrates mentor skills (training, Coach or SME)

Experience working with web-based tools and technologies

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions.  

Salary Ranges: $15.75 - $22.58

Paralegal 3

Remote - Pacific Time Zone

Overview

Placement Type:

Temporary

Salary:

$29.50-35.50 Hourly

up to $35.50/hr

Are you ready to make a significant impact at a leading global company at the forefront of innovation? Aquent is partnering with a pioneering organization that is shaping the future of technology and legal operations. We are seeking a highly motivated and detail-oriented professional to join a dynamic team dedicated to streamlining legal processes and leveraging cutting-edge technology, including AI, to enhance efficiency and effectiveness on a global scale. This is an exciting opportunity to contribute directly to the evolution of legal support within a fast-paced, innovative environment.

In this pivotal role, you will be instrumental in triaging and responding to a broad spectrum of legal inquiries, ensuring they are accurately categorized and routed. As your subject-matter expertise grows, you will progressively draft comprehensive responses, playing a key part in maintaining legal compliance and operational excellence. You will contribute to significant projects focused on rolling out new processes and technologies for legal escalations, directly impacting how legal support is delivered worldwide. Your work will empower legal teams and contribute to the strategic objectives of a forward-thinking organization.

What You’ll Do:

* Prepare a variety of critical legal documents, including briefs, pleadings, appeals, contracts, and real estate closing statements.

What You’ll Bring:

Required Qualifications:

* Associate’s degree in paralegal studies combined with a certificate in paralegal studies.

Nice-to-Have Qualifications:

* Excellent verbal communication skills that stand out.

Paralegal 4

Remote - Pacific Time Zone

Overview

Placement Type:

Temporary

Salary:

$39.50-44.50 Hourly

up to $44.50/hr

Join Aquent as we partner with a pioneering technology leader dedicated to innovation and shaping the future of digital experiences. This organization is at the forefront of developing groundbreaking solutions that impact millions globally, driven by a commitment to excellence and a dynamic work environment. We’re seeking a highly motivated and experienced legal professional to join a pivotal team. In this role, you will be instrumental in ensuring seamless legal operations, leveraging new technologies, and directly influencing the efficiency and accuracy of legal support for a vast global user base. Your expertise will not only streamline processes but also contribute to the strategic implementation of advanced tools, including AI, transforming how legal challenges are addressed.

This is an exciting opportunity to contribute to key initiatives focused on enhancing legal support across internal business operations globally. You will be at the forefront of rolling out new processes and technology, including the integration of AI for categorization, analytics, and content creation, directly impacting how legal escalations are managed and resolved. Your work will involve triaging and responding to a broad range of legal inquiries, ensuring accurate categorization, efficient routing, and progressively drafting responses as your subject-matter familiarity grows.

**Responsibilities:**

* Prepare a variety of legal documents, including briefs, pleadings, appeals, wills, contracts, and real estate closing statements.

**Required Qualifications:**

* Associate’s degree in paralegal studies combined with a certificate in paralegal studies.

**Nice-to-Have Qualifications:**

* Excellent verbal communication skills.

Title: Scheduling Coordinator

Location: Glendale United States

Job Description:

Job Summary:

About the Role & Team

Disney's Direct-to-Consumer (DTC) team manages the Hulu and Disney+ streaming businesses within Disney Entertainment, delivering The Walt Disney Company's world-class storytelling to fans and families everywhere

The Disney+ Global Content Programming and Subscriber Engagement team drives content planning, scheduling, on-service merchandising, slate management, and programming insights to ensure a unified, strategic approach to content across the platform.

What You'll Do

Reporting to the Sr. Manager, Scheduling, the Scheduling Coordinator plays a key role in supporting the Disney+ Scheduling team. This position ensures flawless execution of global scheduling strategies and contributes to the accuracy and integrity of schedules through auditing and data reconciliation.

Key Responsibilities

• Execute scheduling strategies with precision, ensuring compliance with established business rules.
• Conduct spot-checks for other schedulers under the guidance of the Manager, Scheduling and Lead Scheduler.
• Pull, review, and audit scheduling reports regularly to maintain data accuracy.
• Serve as an additional point of contact for cross-functional teams on scheduling-related matters.
• Assist with international launch initiatives and global rollout projects.
• Provide support on ad-hoc projects and operational improvements as needed.

Required Qualifications & Skills

• Minimum 2+ years of experience in content scheduling, slate planning, programming, distribution, metadata management, or content strategy-preferably within digital media or entertainment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Google Suite (Docs, Sheets, Slides).
• Exceptional verbal and written communication skills.
• Highly detail-oriented with the ability to manage multiple priorities and meet tight deadlines.
• Collaborative and diplomatic approach with proven success in matrixed environments.
• Strong emotional intelligence and ability to build positive relationships across teams.
• Proactive, solution-oriented mindset with a willingness to learn and adapt quickly.
• Comfortable working in a fast-paced, evolving environment with shifting priorities.
• Genuine passion for The Walt Disney Company's brands, franchises, and storytelling.

Preferred Qualifications

• Experience with SVOD platforms preferred.
• Familiarity with scheduling software and related tools preferred.
• Proficiency in Excel; experience with VLOOKUP functions is a plus.
• Global experience-through professional or personal exposure-is a plus.

Required Education

• Bachelor's degree required, preferably in a related field.

Additional Information

• This role is based in the Glendale office 4 days per week (Monday-Thursday) with flexibility to work remotely on Fridays.

The hiring range for this position in Glendale, California is $54,000.00 - $72,300.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Title: SO_Analyst Charge RIO_T3508

Location: United States

Job Description:

Employment Type: Full time

Shift: Day Shift

Description: Purpose

Work Remote Position

(Pay Range: $21.5178-$32.2766)

Responsible for the data capture, analysis & reporting of data information to assist the Trinity Health leadership team achieve operational efficiency. Responsible for auditing of department information, producing reports & suggesting improvements to processes. Provides knowledge & expertise in the program, services & applications.

Note: "patients" refers to patients, clients, residents, participants, customers, members

Essential Functions

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus:

Researches, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution.

Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience.

Responsible for distribution of analytical reports.

Process Focus:

Utilizes multiple system applications to perform analysis, create reports & develop educational materials.

Incorporates basic knowledge of Trinity Health policies, practices & processes to ensure quality, confidentiality & safety are prioritized.

Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Data Management & Analysis:

Research & compiles information to support ad-hoc operational projects & initiatives.

Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making.

Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.

Maintains a Working Knowledge of applicable federal, state & local laws / regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects honest, ethical & professional behavior & safe work practices.

Functional Role (not inclusive of titles or advancement career progression)

Responsible for ensuring accurate CPT and/or ICD-10 documentation for the patient billing process and educating colleagues and providers in accurately document services performed and using the appropriate codes representing those services. Maintains documentation regarding charge capture processes. Performs regular reviews of process adherence and identify missing charges. Coordinates with key stakeholders regarding impacts of system change requests and upgrades to processes to ensure capture accuracy. Provides oversight of charge reconciliation processes for assigned departments; ensuring daily and appropriate monthly reconciliations are occurring.

May perform or provide "at elbow" guidance to clinical departmental daily reconciliation processes including ensuring supply charges are appropriate captured (may include implants), identify duplicate charges and initiate appropriate communications when there are documentation and/or charge deficiencies or charge errors.

Performs charge entry/capture functions, charge approvals, and/or quality charge reviews; including but not limited to, appending modifiers, and checking clinical documentation. Provides feedback to intra-departmental Revenue Integrity colleagues including areas of opportunity.

Reviews and responds to various quality reports, including reports that identify missing charges, duplicate charges, late charges, etc. Maintain and update required reference logs and other reporting tools. May create and present information for decision making purposes.

Supports other stakeholders with denial related charge reviews including analysis of clinical documentation, root cause analysis and education to the responsible ancillary department.

Minimum Qualifications

High school diploma or GED

Minimum of one (1) to two (2) years of relevant work experience in a hospital and/or Physician Practice environment and experience in revenue cycle, billing, coding and/or patient financial services. Charge control/capture work experience strongly preferred.

Experience working with current medical terminology, data entry, supply chain processes, hospital and/or Medical Group practice operations; hospital and/or Physician group practice revenue cycle front-end functions such as patient registration that may impact charge related errors; and billing and regulatory guidelines related to charging and other revenue cycle processes and ability to assist clinical departments and/or physician practices with changes to their charging practices based on guidelines.

Additional Qualifications (nice to have)

Licensure/Certification: RHIA, RHIT, CCS, CPC/COC, AAPC or other coding credentials and/or Licensed Vocational Nurse/Licensed Practical Nurse licensure preferred. CHC (Healthcare Compliance Certification) preferred. CHRI certification/membership strongly preferred.

Physical & Mental Requirements & Working Conditions (General Summary)

Direct Healthcare Services / Indirect Healthcare / Support Services:

• Exposure to conditions which may be considered unpleasant to sight, touch, sound & / or smell. Occasional
• Exposure to fumes, odors, dusts, mists & gases, biohazards / hazards (mechanical, electrical, burns, chemicals, radiation, sharp objects, etc.). Occasional
• Exposure to or subject to noise, infectious waste, diseases & conditions. Occasional
• Exposure to interruptions, shifting priorities & stressful situations. Frequent
• Ability to follow tasks through to completion, understand & relate to complex ideas / concepts, remember multiple tasks & regimens over long periods of time & work on concurrent tasks / projects. Frequent
• Ability to read small print, hear sounds & voice / speech patterns, give / receive instructions & other verbal communications (in-person & / or over the phone / computer / device / equipment assigned) with some background noise. Frequent
• Perform manual dexterity activities & / or grasping / handling. Continuous
• Ability to climb, kneel, crouch & / or operate foot controls. Occasional
• Use a computer / other technology. Frequent
• Sit with the ability to vary / adjust physical position or activity. Frequent
• Maintain a safe working environment & use available personal protective equipment (PPE). Continuous
• Comply with Trinity Health's Code of Conduct, policies, procedures & guidelines. Continuous
• Ability to provide assistance in the event of an emergency. Occasional

Direct Healthcare Services:

• Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional
• Lift a maximum of 30 pounds unassisted. Occasional
• Use upper & lower extremities, engage in bending / stooping / reaching & pushing / pulling. Occasional
• Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous
• Encounter worksites (e.g., patient homes) or travel to worksites that may have variable internal & external environmental conditions. Occasional
• Perform work that involves physical efforts (e.g., transporting, moving, positioning & / or ambulating patients). Occasional

Indirect Healthcare / Support Services:

• Perform activities that require standing / walking with the ability to vary / adjust physical position or activity. Occasional
• Lift a maximum of 30 pounds unassisted. Occasional
• Experience of long periods of walking / standing / stooping / bending / pulling & / or pushing. Occasional
• Encounter a clinical / patient facing / hands on interactive work environment. Occasional
• Work indoors (subject to travel requirements) under temperature-controlled & well-lit conditions. Continuous
• Work outdoors with variable external environmental conditions. Occasional

Average Workday Activity: Occasional - O (1% - 33%), Frequent - F (34% - 66%), Continuous - C (67% - 100%)

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Title: Senior Scheduler

Location: Amarillo United States

Area of Interest

Project Management 

Type

Full Time - Regular

Business Group

Chief Operations Officer Group 

Department

Project Controls and Scheduling Division

Job Description:

This role offers a hybrid work arrangement. You'll spend three days a week in the office, giving you the flexibility to work remotely for two days.

As a Senior Project Scheduler for Capital Projects, you will apply your technical skills to meet project team and client needs for developing / maintaining project schedules and monitoring project performance. This work will include interfacing directly with project management, client management, engineering, construction, and other key stakeholders for the development of detailed schedules for scopes of work associated with electric capital infrastructure projects. Using a variety of industry and proprietary software tools, including Primavera P6, you will perform the following tasks:

• Implement project controls tools and methodology
• Develop and support project schedule requirements per client procedures and best practices
• Perform critical path analysis, provide schedule insights and corrective actions when required
• Support schedule contingency management, and work with key stakeholders to identify and manage project risks
• Provide regular project updates and report deviations from the approved project baseline to the project team.
• Proactively manage schedule variances and have a questioning attitude with project deviations.
• Support month end closing and phase gate processes
• Ensure standardized file locations exist for all required schedule documents.
• Produce look-ahead, actuals, and schedule quality reports
• Assemble supporting documentation to meet project team and client requests/needs
• Analyze data and build reports to support project monitoring and decision making
• Interface regularly with project management to support monitoring schedule performance
• Interface with cost analyst staff to develop time-phased cost forecasts
• There is the potential for you to travel to client office for project coordination meetings

Qualifications

Essential skills and experience:

• Proficiency using Primavera P6 scheduling software
• Familiarity with the practical application of project controls
• 5 or more years of project experience
• Post-secondary graduate
• Communication: Excellent written and verbal communication skills, with a proven ability to interact and multitask with project team members, clients, and vendors of varying position levels.
• Motivation: Eager to learn new skills and develop knowledge to add make a valuable impact to project team operation. Willing to engage with others to understand project team needs. Committed to deliver high quality, accurate deliverables with attention to detail.
• Computer Skills: Working knowledge in MS Office tools, with emphasis on the advanced use of MS Excel and/or MS Access in creating detailed, interactive spreadsheets, workbooks, and databases.

Valued but not required skills and experience:

• Related engineering internship, co-op, or work experience, which includes project controls, project planning, project scheduling, and earned value performance, preferably within the power industry
• i.) AACE CST, or PMI Equivalent
• ii.) Working towards AACE CCP, CEP, PSP, PRMP, EVP, or PMI Equivalent
• iii.) In lieu of Professional Designation (i. or ii.) above, has completed equivalent training
• Or in lieu of i.), ii.) or iii.) above, has successfully passed designated proficiency testing

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

Health & WellnessFinancial BenefitsWork-Life Balance

• Health Plans: Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

Compensation Range

$82,380.00 - $125,860.00

Transparency Statement

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Iniduals may also be eligible to participate in our yearly discretionary bonus.

Awards & Recognition

Equal Opportunity

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.

Title: Executive Administrative Assistant

Locations:

Palm Beach Gardens, Florida, United States of America

West Chester, Pennsylvania, United States of America

Raynham, Massachusetts, United States of America

Work Type: Hybrid, Full Time

Job ID: 044889

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.

Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Global Medical and Scientific Affairs team in Palm Beach Gardens, FL. Additional consideration will be given to candidates near our Raynham, MA or West Chester, PA MedTech sites.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About MedTech

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

DePuy Synthes, part of the Johnson & Johnson Medical Devices Companies, provides one of the most comprehensive orthopedics portfolios in the world. DePuy Synthes solutions, in specialties including joint reconstruction, trauma, craniomaxillofacial, spinal surgery and sports medicine, are designed to advance patient care while delivering clinical and economic value to health care systems worldwide.

Job Description:

As the right hand to the head of our fast-paced Global Medical & Scientific Affairs team, this isn't the typical assistant role-it's a dynamic position where technology, creativity, and precision meet! We're looking for someone who knows how to keep sophisticated workflows running efficiently with the latest tools and thrives in a collaborative and inclusive environment.

Key Responsibilities:

• Coordinate communications across Outlook and Teams and keep documents organized in SharePoint and OneDrive to ensure information flows seamlessly.
• Use modern resources to simplify calendars, support virtual meetings, and handle travel and expense logistics with exceptional attention to detail.
• Craft high-impact presentations that turn sophisticated concepts into clear, compelling narratives.
• Support the Program Management Office, to help keep critical initiatives on course.

Qualifications:

• High school diploma or equivalent; college experience or degree is preferred.
• Strong written and verbal skills.
• 6+ years experience supporting a senior leader and working across erse teams-preferably in med-tech environment.
• Commitment to handle confidential information with absolute discretion and professionalism.
• Proficiency in Outlook, PowerPoint, Excel, and Word; experience with SharePoint, Teams, and OneDrive; familiarity with procurement platforms (e.g., purchase orders) and expense reporting.
• Proficiency with additional productivity and collaboration tools (Zoom, Workday, SharePoint, Teams, OneDrive, and related portals).
• Demonstrated experience supporting senior leadership and maintaining strict confidentiality; ability to handle sensitive information with discretion.
• Excellent verbal and written communication skills and exceptional interpersonal abilities.
• Meticulous attention to detail and strong organizational skills; ability to manage multiple priorities and tight deadlines.
• Demonstrates ethics, integrity, and compliance in all activities.
• Sense of urgency with a high degree of professionalism; resilient and adaptable in a fast-paced environment.
• Ability to interact effectively with senior management and cross-functional partners; strong follow-up and issue-resolution capabilities.
• Experience coordinating team events, meetings, and town halls; experience in onboarding/offboarding support is a plus.
• Experience with executive-level event planning, vendor management, and cross-functional project support.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Administrative Support, Business Writing, Communication, Customer Centricity, Diary Management, Document Management, Microsoft Office, Office Administration, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$58,000 - $93,150

Additional Description for Pay Transparency:

This position is eligible for overtime. Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave - 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours Additional inforation can be found through the link below.

Title: Executive Assistant, Finance

Location: 100 Universal City Plaza, Universal City, CALIFORNIA

Work Type: Hybrid, Full Time

Job Description:

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

Job Description

The Executive Assistant will assist the CFO Universal Studio Group and SVP, Finance Content Strategy while also assisting in department-wide matters as appropriate.

Essential Responsibilities:

• Answering and screening calls
• Manage executive calendar. Arrange and schedule numerous meetings involving many high-level executives; maintaining and updating calendar; develop and maintain relationships with other assistants throughout the finance world; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Book travel arrangements/reservations and manage travel expenses
• Prepare and process expense reports. Ensure the timely processing of expenses utilizing the latest T&E/SAM electronic processes for payment to corporate credit card and P-Card.
• Handle general office and administrative tasks; assist other members of the department
• Perform department business while maintaining strict confidentiality
• Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment

Qualifications

Basic Requirements:

• Bachelor's Degree or equivalent work experience
• 3+ years of experience
• Proficiency with MS Office including Word, Excel, Outlook and PowerPoint

Desired Characteristics:

• Self-motivated
• Ability to prioritize work and multitask over a wide range of responsibilities
• Exceptional work ethic and be dependable
• High level of organizational skills with attention to detail
• Excellent administrative skills and the ability to work in a fast-paced environment
• Ability to exercise a high level of discretion in handling confidential and sensitive information
• Excellent interpersonal skills

Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000-80,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

Title: Director of Office Operations

Location: Minneapolis _MN United States

Work Type: Hybrid

Job Description:

What We Believe

We believe that when the best of strategy and creativity come together, brands stand apart.

Our Hiring Philosophy

Carmichael Lynch is committed to creating a erse, safe and welcoming workplace with opportunity for all. We strive for inclusion, equity and ersity in both our words and actions. BIPOC, women, marginalized communities, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

What's In It for You*

• Professional Development (performance reviews 2x annually, training opportunities related to your field of development, one-on-ones with managers, etc.)
• We offer competitive, equitable salaries (reviewed annually to ensure equity and competitiveness)
• A strong, vibrant, continually-evolving Diversity, Equity and Inclusion belief (in thought and action), encompassing our agency and our Employee Resource Groups (ERGs). Recognizing the voices that need to be heard.
• Competitive, company and employee sponsored benefits, including: Medical, Dental, Vision, 401k, PTO (vacation/sick time) allowance, maternity leave, parental leave, paid company holidays, Family Building Benefit (adoption, surrogacy benefit), and much more.
• Please note that these benefits only apply to full time roles

Summary of the Job:

As the Director of Office Operations, you'll play a key role in shaping our creative and innovative workplace. This position goes beyond traditional office management by blending strategic oversight of facilities, event planning, and operations with a forward-thinking approach to hybrid work and nurturing our culture through our space and events. This position will collaborate across departments, build key partnerships, and contribute to initiatives that enhance our workplace culture and community impact. In short, you'll help make Carmichael Lynch a fun and engaging place to be for our employees, clients and visitors.

Essential Responsibilities:

Office Services/Operations:

• Manage daily operations, including meeting and event coordination, security, maintenance, and mailroom services.
• Continuously assess office needs and develop cost- and time-effective solutions.
• Design and implement innovative programs that enhance the in-person office experience.
• Lead construction projects, managing budgets and timelines from start to finish.
• Collaborate with department leaders on space planning, offering creative and innovative solutions to the evolving needs of our teams.
• Work closely with the IT team to ensure smooth technology operations (conference rooms, AV equipment, server room, etc.).
• Build relationships with local and national vendors to optimize purchasing options.
• Work with department leaders on capital expenditure forecasting and purchase capital and fixed assets according to agency budgets.
• Support remote and home office needs, ensuring seamless integration with in-office operations.
• Answers the telephone, screens and processes calls effectively and confidentially.
• Coordinate and arrange internal and external meetings and prepare materials and items for each meeting, as requested.
• Arrange conference rooms, food and/or anything needed for meeting requests (e.g., prioritization of conference rooms across multiple groups).
• Remain accessible and on call to greet clients, retrieve deliveries, assist in daily activities.

Office Management and Culture:

• Help ideate, plan, and execute agency-wide events, including Employee Resource Group (ERG) initiatives.
• Manage the agency event calendar in partnership with the culture committee and branding team.
• Lead social and community engagement efforts, evaluating charitable and volunteer opportunities.
• Conduct office tours for new hires, university groups, and clients.
• Represent the agency at key events, such as city planning and transportation summits.
• Oversee vendor management for office services, facilities and agency leadership (manage work, PO's, invoices).
• Manage WELL Health & Safety certification and ensure compliance.
• Maintain the agency's emergency preparedness and business continuity plans.
• Focus on cost reductions, especially regarding supply needs and office resources.
• Support a variety of employee and client programs, including things like employee/client gifts, new hire gifts, milestone anniversary programs, etc.
• Support and manage additional projects as assigned.
• Position will occasionally require early mornings, late nights or weekend work.
• This role is an essential in-office position that requires being on-site 4 days a week (which days on-site is determined by Agency needs).
• Coordinate travel arrangements for agency leaders, and others, as requested.
• Calendar management/support, as needed, for agency leaders.

Team Leadership:

• Lead by example: Embrace a hands-on leadership approach, demonstrating a willingness to step in and support the team with any task, from daily operations to special projects.
• Foster a collaborative and inclusive team culture through leadership, training, and professional development.
• Maintain open communication with all relevant departments and team members to support an inclusive, productive, and engaged work environment.
• Conduct performance reviews and manage the activities of the office services team.
• Ensure that departmental procedures align with company policies and goals.

Working Relationships & Supervision:

The Director of Office Operations collaborates closely with the ELT, HR, IT, and other key departments. This role may assist in resolving internal employee issues when needed.

This position directly manages/supervises: Office Services team in both offices.

Required Qualifications/Skills:

• 10+ years of experience with increasing managerial responsibilities, preferably in office management and facilities within a creative industry.
• Proven ability to manage facility operations, including security, maintenance, and administrative services.
• Strong collaborative mindset, with an ability to approach daily challenges with a solution-oriented attitude.
• Creative thinker, capable of bringing fresh ideas to event planning, employee engagement, and office management initiatives.
• Highly motivated, able to maintain energy and focus through varying workloads, and capable of working independently.
• Strong project management skills with the ability to oversee multiple priorities simultaneously.
• Excellent interpersonal skills, with the ability to build relationships at all levels of the organization.
• Ability to anticipate needs and adjust quickly when priorities change.
• Expertise in team leadership and development, with a focus on motivating and mentoring team members.
• Proficient communication skills, including presenting to executive teams and larger groups.
• Strong financial acumen, with experience managing budgets and forecasting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

The salary range for this position is listed below. Where an employee or prospective employee is paid within this range will depend on a variety of factors, including but not limited to budget, relevant experience, qualifications, and tenure in similar roles. Consideration may also be given to internal salary data for current or former employees in the same or similar positions.

Salary Range: $95,000 - 100,000 annually

Title: Administrative Assistant, India

Location: Bangalore, India - Remote

Type: Full Time

Workplace: remote

Category: Executive Assistant

Job Description:

All roles at JumpCloud are Remote unless otherwise specified in the Job Description.

About JumpCloud

JumpCloud® delivers a unified open directory platform that makes it easy to securely manage identities, devices, and access across your organization. With JumpCloud®, IT teams and MSPs enable users to work securely from anywhere and manage their Windows, Apple, Linux, and Android devices from a single platform. JumpCloud® is IT Simplified.

About the Team:

JumpCloud is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide critical support to our leadership and teams. This role will be pivotal in managing complex schedules, ensuring seamless calendar organization across multiple time zones, and executing high-quality event and meeting logistics. The ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and is adept at using technology to enhance efficiency. This person will serve as a professional and courteous first point of contact, screening and directing communications as appropriate.

The successful candidate will have excellent time management and prioritization skills, as well as the ability to anticipate needs and operate with the appropriate levels of discretion.  

Primary responsibilities:

• Travel Coordination: Book and manage domestic and international travel arrangements, including flights, accommodations, and ground transportation, in compliance with company policies.
• Expense Management: Expense reporting, including tracking, timely submission and reconciliation of expense reports.
• Calendar & scheduling management with dynamic and intricate calendars for executive or senior-level staff, coordinating meetings, appointments, and travel across multiple time zones (e.g., IST, MST, PST, EST).
• Prioritization: Proactively review, prioritize, and manage scheduling conflicts, ensuring critical meetings and objectives are consistently met.
• Meeting Preparation, including coordinating the scheduling of recurring, one-off, and cross-functional team meetings, ensuring all necessary attendees are invited, coordinating with vendors and supporting meeting logistics (set up/tear down - e.g., rooms, video conferencing links, materials) are prepared in advance.
• Event Management: Plan and execute internal employee events, team gatherings, and office morale activities, handling all logistical details from initial concept to budget tracking and execution.
• Confidentiality: Handle highly sensitive information related to People/HR, Finance, and Legal with the utmost discretion and professionalism.

Required Qualifications

• 1-3 years of experience in an Administrative Assistant, Executive Assistant, or similar support role, preferably within a fast-growing, international technology company.
• Expertise with Google Workspace (G-Suite), particularly Google Calendar for complex, multi-time zone scheduling. Proficiency with video conferencing platforms (e.g., Zoom, Google Meet).
• Exceptional organizational and time management skills with an acute attention to detail and a high degree of accuracy.
• Excellent written and verbal communication skills in English, with the ability to interact professionally with all levels of global staff and external partners/customers.
• JumpCloud is a global company with team members in 15+ countries.  This role may require flexible working hours when necessary for meetings or events.  
• It may periodically require travel for on-site attendance at meetings or to support events (within India)

#LI-YI1

Where you’ll be working/Location:

JumpCloud is committed to being Remote First, meaning that you are able to work remotely within the country noted in the Job Description.

This role is remote in the country of India. You must be located in and authorized to work in India to be considered for this role.

Language:

JumpCloud® has teams in 15+ countries around the world and conducts our internal business in English. The interview and any additional screening process will take place primarily in English. To be considered for a role at JumpCloud®, you will be required to speak and write in English fluently.  Any additional language requirements will be included in the details of the job description.

Why JumpCloud?  

If you thrive working in a fast, SaaS-based environment and you are passionate about solving challenging technical problems, we look forward to hearing from you! JumpCloud® is an incredible place to share and grow your expertise! You’ll work with amazing talent across each department who are passionate about our mission. We’re out of the box thinkers, so your unique ideas and approaches for conceiving a product and/or feature will be welcome. You’ll have a voice in the organization as you work with a seasoned executive team, a supportive board and in a proven market that our customers are excited about.  

Scam Notice:

Please be aware that there are iniduals and organizations that may attempt to scam job seekers by offering fraudulent employment opportunities in the name of JumpCloud. These scams may involve fake job postings, unsolicited emails, or messages claiming to be from our recruiters or hiring managers. Please note that JumpCloud will never ask for any personal account information, such as credit card details or bank account numbers, during the recruitment process. Additionally, JumpCloud will never send you a check for any equipment prior to employment.

#LI-Remote #BI-Remote

Executive Assistant

US - Remote

As an Executive Assistant at BetterHelp, you’ll join a erse team of licensed clinicians, engineers, product pros, creatives, marketers, and business leaders who share a passion for expanding access to therapy. And as a mental health company, we take employee mental health just as seriously as we do our mission. We deeply invest in our team’s well-being and professional development, because we know that business and inidual growth go hand-in-hand. At BetterHelp, you’ll carve your own path, make an immediate impact, and be challenged every day – with a supportive community behind you the whole way.

What are we looking for?

BetterHelp is looking for a highly skilled Executive Assistant to serve as a partner to 4–5 members of our executive team. This inidual will not only ensure the smooth operation of day-to-day logistics but will also act as a force multiplier, enabling leaders to focus on high-impact priorities. The ideal candidate is proactive, resourceful, and thrives in fast-paced, complex, high-growth environments.

What will you do?

• Logistics Management: Ensure the smooth operation of the executives by managing calendars, coordinating travel arrangements, and preparing expense reports. Act not only as a support but also as a strategic partner
• Executive Leverage: Anticipate the needs of executives and take initiative to address them before they arise.
• Cross Organization Communication:  Facilitate communication and logistics between BetterHelp and our parent company Teladoc Health and other executives, departments, and stakeholders to ensure alignment and the effective execution of company initiatives.
• Project Management: Manage key projects and initiatives on behalf of the leaders ensuring they are completed on time and align with organizational objectives.
• Cross Functional Communication:  Facilitate cross-departmental communication and collaboration to support company objectives.
• Confidentiality: Handle confidential information with the utmost discretion and integrity.
• Workflow Optimization: Streamline processes for the executives to increase efficiency
• Project Leadership: Lead special projects, both internally and externally

What will you NOT do?

• You will NOT worry about "runway", "cash left", or "how much time we have until the next round". We have the startup DNA but we're fully backed and funded, all the way to success.
• You will NOT be confined to your "job". You will get involved in product, marketing, business strategy, and almost everything we do.
• You will NOT be bogged down by office politics, ego, or bad attitude. Only positive, pleasure-to-work-with people are allowed here!
• You will NOT get yourself burned out. We work hard but we believe in maintaining a sustainable work/life balance. Really.

Can I work remotely?

Yes. We operate on PST and candidates in any time zone are welcome to apply. We ask employees to travel to our San Jose, CA office up to three times per year plus one company-wide offsite to collaborate in person and strengthen working relationships. Travel expenses are covered and reasonable accommodations are made for those under unique circumstances who cannot travel.

Requirements

• Prior Experience:  4-5 years of experience as an Executive Assistant, preferably in a tech environment. 
• Project Management Skills: Exceptional organizational and time-management skills, with a proven ability to prioritize tasks and meet deadlines. 
• Communication Skills:  Excellent communication and interpersonal skills, capable of building relationships with team members and external partners. 
• Tech Savvy:  Experience navigating multiple platforms at once (Google Suite, Slack, Zoom, Teams etc).  Ability to quickly learn and master new productivity and collaboration platforms 
• Executive Judgment: Ability to exercise sound judgment and discretion, particularly when handling sensitive or confidential matters 
• Proactivity:  A proactive approach to problem-solving 
• Adaptability:  Comfortable with ambiguity. Thrives in a dynamic environment and can pivot quickly.

Nice-to-Have: 

• Experience in healthcare or the digital health market preferred  
• Experience handling multiple executives
• Experience working across time zones
• Experience in both public and startup environments is preferred, showcasing versatility and adaptability.

Benefits

• Remote work with regular in-person bonding experiences sponsored by the company
• Competitive compensation 
• Holistic perks program (including free therapy, employee wellness, and more)
• Excellent health, dental, and vision coverage
• 401k benefits with employer matching contribution
• The chance to build something that changes lives – and that people love
• Any piece of hardware or software that will make you happy and productive
• An awesome community of co-workers

The base salary range for this position is $95,000- $120,000. Total compensation is based on several factors – including, but not limited to, type of position, location, education level, work experience, and certifications. This information is applicable to all full-time positions.

(Part time) Patient Services Specialist I - ANG Med Specialties, MOB

Location: Angleton United States

Angleton, Texas, United States

Clerical & Administrative Support

UTMB Health

2506720

Job Description:

Minimum Qualifications: Associate degree and no experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Job Summary/Description: The Patient Services Specialist I, creates a positive patient experience by consistently exceeding expectations in customer service and patient care, by coordinating clerical and medical activities of a healthcare team, patient registration activities, and facilitating access to UTMB services for new and returning patients.

Job Duties:

CUSTOMER SERVICE:

• Provides high level customer service in all interactions with internal and external customers.
• Provides direct, professional, and knowledgeable interactions with patients, physicians, referral sources, and the treatment team.
• Answers calls accurately and with exceptional customer service at all times and ensure the caller's needs are met.
• Ensures calls are documented and triaged appropriately ensuring patient satisfaction and patient safety.
• Acts as patient advocate and liaisons with various departments to meet mutual goals.
• Addresses concerns patients, provide service recovery, and escalates issues as needed.

SCHEDULING:

• Schedules appointments and completes reminder calls to patients for scheduled appointments.
• Coordinates financial counseling for day surgery
• Educates patient/responsible parties regarding the billing process and any additional financial responsibilities including third party benefits information.
• Provides out of pocket cost estimates to patients and counsels patients about unpaid bills.
• Obtains future appointments at time of service for clinic follow-up, referrals, and ancillary services.

ARRIVAL:

• Patients arrive and prepare paperwork/chart for visit.
• Appropriate receipts for all monies collected, tokens distributed, and deferments authorized.

REGISTRATION:

• Verifies, ensures eligibility, and pre-registers patients by obtaining patient demographics and third-party coverage(s) at every encounter.
• Obtains and documents information required for third party reimbursement.
• Ensures compliance with Medicare and third-party coverage.
• Communicates with patient, referral source, UTMB physician and clinical staff regarding any obstacle to access or authorization.

Salary Range: Actual salary commensurate with experience or range if discussed and approved by the hiring authority.

Work Schedule: On-site, Monday through Friday, 8am to 5pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and iniduals with disabilities.

Compensation

Sr. Administrative Assistant

remote type

Hybrid

locations

Hartford, CT

Columbus, OH

time type

Full time

job requisition id

R2523395

Sr Admin Asst - DA10AN

This position will support the Office of Data, Analytics, AI & Operations and Data Architecture organizations. The Sr. Administrative Assistant will provide broad administrative support and assist the teams as needed. The role will provide a full range of administrative services with a high degree of competency, accuracy, and confidentiality. This role supporting the Data organization is fast paced and the successful candidate will be part of an organization driving significant change in our data and AI capability thus we are looking for a motivated learner and professional self-starter.

This role will have a Hybrid work arrangement, with the expectation of working in an office location (Hartford, CT or Columbus, OH), 3 days a week (Tuesday through Thursday).

Responsibilities:

· Maintain and schedule calendar appointments with both internal and external constituents

· Monitor and maintain leaders’ email communications as appropriate and/or requested and synthesize actions needed

· Monitor broader communications from business and enterprise to understand, cascade and act as needed

· Communication on behalf of the leader to all levels of staff

· Coordinate visitor itineraries and arrangements for the events occurring at the site

· Act as a proxy for assigned leader for company systems (Workday, expense reporting, Concur travel, PeopleSoft, etc.)

· Create materials for distribution to internal and external customers, including SharePoint site management and administration.

· Maintain a high level of confidentiality at all times

· Maintain organizational charts

· Serve as a principal Workday or other “Power User”

· Demonstrate strong knowledge of Microsoft products (MS Teams, OneNote, Word, Excel, PowerPoint, Copilot etc.) as well as other business applications as required; utilize Microsoft products and The Hartford’s systems to pull and analyze data

· Coordinate domestic and international travel arrangements and complete expense reports for leaders as needed

· Act as a coordinator for various departmental training and support new hire onboarding activities as needed (i.e. ordering equipment, reserving space, coordinating with managers)

· Provide back-up coverage/capacity support for Data Executive Admins

· Complete other ad hoc duties or special projects as requested

Qualifications:

· 2+ years of experience supporting leaders in mid to upper-level management.

· High proficiency in all MS Office applications, including, but not limited to: MS Teams, OneNote, SharePoint, Word, PowerPoint, Excel, Outlook and Copilot.

· Knowledge of Workday applications required.

· Strong understanding of and/or desire to learn about supported business operations and specific business requirements.

· Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment.

· Ability to learn internal systems and applications quickly.

· High school diploma required. Some college preferred.

Candidate must be authorized to work in the US without company sponsorship. The company will not support the STEM OPT I-983 Training Plan endorsement for this position.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$64,800 - $97,200

Executive Administrator

Commercial

Remote (United States)

Bamboo Health is the leader in Real-Time Care Intelligence™ solutions aimed at improving lives for everyone experiencing physical and behavioral health challenges. We are driven by our mission to empower clients to deliver seamless, high-quality and cost-effective care during pivotal moments to improve health outcomes. From coast to coast, Bamboo Health partners with all major retail pharmacy chains, 52 states and territories, 100% of the top 10 best hospitals and more than half of the country’s largest health plans to improve more than 1 billion patient encounters annually. Join us in improving lives during pivotal care moments! 

Summary:

The Executive Administrator provides high-level administrative support to Bamboo Health’s executive team and coordinates client scheduling for the commercial organization. This role requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrator enables the executives and commercial team to operate seamlessly by anticipating needs, managing schedules, and fostering professional client interactions.

What You’ll Do:

• Provide proactive administrative and logistical support to assigned executives, including calendar management, travel coordination, and meeting preparation.
• Serve as a scheduling point of contact for the commercial team, managing client meetings, internal planning sessions, and cross-functional coordination.
• Anticipate scheduling conflicts and independently resolve them, ensuring seamless alignment across leaders and client engagements.
• Prepare and edit correspondence, reports, and presentation materials with attention to accuracy and professionalism.
• Manage sensitive and confidential information with the highest level of discretion.
• Coordinate executive team meetings, track follow-up actions, and ensure completion of commitments.
• Collaborate with the Lead Executive Administrator and broader administrative team to standardize processes and maintain consistent executive support across the organization.
• Support internal and external event logistics as needed, including client visits, team meetings, and leadership offsites.
• Build strong working relationships with internal leaders, clients, and partners to ensure effective communication and alignment.
• Identify and implement opportunities to enhance workflows through AI or automation tools (e.g., document summarization, task routing, or data parsing) to increase efficiency and accuracy.

What You Need:

• 5+ years of administrative experience supporting senior executives in a fast-paced, dynamic environment.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Proven experience managing executive-level scheduling and high-volume coordination, preferably within a commercial or client-facing organization.
• Exceptional organization, time management, and attention to detail.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and handle confidential information with discretion.
• High proficiency with Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams, Salesforce, or similar).
• Demonstrated ability to anticipate needs, adapt quickly to change, and manage competing priorities.
• Comfort using or learning AI-supported tools (e.g., ChatGPT, CoPilot, or role-specific tools) to improve daily workflows.
• Strong analytical and problem-solving skills, with sound judgment and creativity in designing solutions.
• Strong analytical and problem-solving skills, with the creativity to design practical solutions.
• Proven ability to thrive in a fast-paced, high-growth environment and maintain focus in a remote-first setting.

What You Get:

• Join one of the most innovative healthcare technology companies in the country.
• Have the autonomy to build something with an enthusiastically supportive team.
• Learn from working at the highest levels and on the most strategic priorities of the company, including from world class investors and advisors.
• Receive competitive compensation including health, dental, vision and other benefits.

Belonging at Bamboo

We Care. #BambooHealthValuesCare

Every human being has the right to the best possible healthcare. Our Real-Time Care Intelligence™ solutions enable healthcare professionals to see and treat every inidual as a whole person by providing the right information, at the right time – regardless of physical, behavioral or social barriers.  

We’re a great place to work because we care. We continually seek to learn about our differences and ensure the unique perspectives and contributions of all employees are welcome, valued and celebrated.  

Our commitment to making a positive impact starts by recognizing and leveraging our differences, building inclusive teams and cultivating a sense of belonging.

Bamboo Health is proud to provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Bamboo Health GDPR/RODO

To protect our applicants from fraudulent recruitment activity, we recommend that all applicants verify the validity of an interview and hiring process by visiting our website www.bamboohealth.com. All valid job postings will be listed on our careers page. Bamboo Health does not conduct interviews via text and will not request sensitive information such as banking details during the application process.

Executive Assistant II

 Work From Home, United States

Executive Assistant II

JOB SUMMARY

COMPENSATION 

The salary range for this position is $75-80k annually.  Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity.  This position is also eligible for health insurance, 401k and bonus opportunity. 

JOB ROLE AND RESPONSIBILITIES

Executive Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leaders.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, presentations, and reports.
• Assist with email management, prioritizing and flagging urgent matters.
• Administrative & Operational Support
• Assist with project tracking, deadline management, and follow-ups.
• Maintain and organize electronic files.
• Process expense reports, invoices, and other administrative tasks.
  Support office operations and contribute to improving administrative processes.

Meeting & Event Management

• Organize senior leadership meetings, including agenda creation, minute-taking, and follow-up on action items.
• Plan and coordinate off-site team and departmental meetings, ensuring all logistical details are covered.
• Serve as a point of contact for coordination of company events, providing support for in office and off site events.

Communication & Relationship Management

• Act as a point of contact between executives, employees, clients, and external partners.
• Screen and direct phone calls, emails, and inquiries professionally.
• Maintain confidentiality and discretion when handling sensitive information.
• Provide mentoring/guidance and oversight to Administrative Assistants

 JOB SCOPE

Requirements

JOB REQUIREMENTS (Education, Experience, and Training)

• 3-5 years of experience in an executive support role (SVP/EVP)
• Education: Associate's or Bachelor's degree preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to prioritize and handle time-sensitive tasks efficiently.
• High level of professionalism and discretion.
• Experience with scheduling, travel coordination, and expense reporting.

BENEFITS  

We realize that our employees are instrumental to our success, and we reward them accordingly with very competitive compensation and benefits packages, an incentive bonus program, as well as recognition and awards programs.  Our work environment is friendly and supportive, and we offer flexible schedules whenever possible, as well as a wide range of live and web-based professional development and educational programs to prepare you for advancement opportunities. 

  Your benefits will include: 

• Medical, dental and vision coverage with low deductible & copay 

• Life insurance 

• Short and long-term disability 

• Paid Parental Leave 

• 401(k) + match 

• Employee Stock Purchase Plan 

• Generous Paid Time Off – accrued based on years of service  

• WA Candidates: the accrual rate is 4.61 hours every other week for the first two years of tenure before increasing with additional years of service 

• 10 paid company holidays 

• Tuition reimbursement 

• Flexible Spending Account 

• Employee Assistance Program 

• Sick time benefits – for eligible employees, one hour of sick time for every 30 hours worked, up to a maximum accrual of 40 hours per calendar year, unless the laws of the state in which the employee is located provide for more generous sick time benefits.

Title: Part-Time Speech Language Pathologist - Arizona

Location: Gilbert United States

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small..

Position Summary:

Accepting applications for the 2025-2026 school year. Working from their home, the Part-Time Speech Language Pathologist will provide virtual speech therapy to K-12 students who are enrolled in Connections Academy virtual public schools. The SLP will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload.

Primary Responsibilities:

• Provide high quality speech language services to assigned students while supporting program implementation;
• Planning and implementing inidual and group therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveSpeech services;
• Maintain a positive working relationship between the LiveSpeech team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Meet bi weekly with your supervisor;
• Conduct screenings and formal and informal evaluation of all students' communication needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with speech/language needs as well as school special education staff to insure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with speech/language needs and potential learning issues;
• Special Education case management for select students whose only special education need is speech therapy; this will include scheduling, organizing and conducting IEP related meetings in a virtual environment, as needed;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Exemplify the company's core values (brave, decent, imaginative, accountable, curious, customer-centric, and collaborative); and
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment will be provided by the company for part-time SLPs:

• Webcam
• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Requirements:

• MA or MS in Speech Language Pathology and ASHA Certificate of Clinical Competence
• Valid Arizona Licensure in Speech Pathology
• Ability to obtain and maintain multiple required state certifications and clearances as assigned
• 2+ years experience in K-12 school setting
• Strong technology skills
• High degree of flexibility and ability to work independently
• Excellent communication skills, both oral and written

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for students. Builds strong relationships with students and uses them to improve their experience and outcomes.
• Communication - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Collaborative - Models collaboration, solves problems with peers, builds trust and support.
• Accountable - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency
• High degree of flexibility
• Positive attitude
• Evidence of a strong work ethic
• Demonstrated team player

Pearson's Core Values

• We ask why - we challenge the status quo by challenging ourselves.
• We ask what if - we spark curiosity to innovate new possibilities for everyone.
• We earn trust - we build credibility by acting with integrity every day.
• We deliver quality - we hold our customers and consumers in the highest regard, and our work to the highest standards.
• We make our mark - we execute with speed and agility to leave lasting impact on everyone we serve.

Title: Part-Time Speech Language Pathologist - Missouri

Location: Home-based United States

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small..

Position Summary:

Accepting applications for the 2025-2026 school year. Working from their home, the Part-Time Speech Language Pathologist will provide virtual speech therapy to K-12 students who are enrolled in Connections Academy virtual public schools. The SLP will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload.

Primary Responsibilities:

• Provide high quality speech language services to assigned students while supporting program implementation;
• Planning and implementing inidual and group therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveSpeech services;
• Maintain a positive working relationship between the LiveSpeech team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Meet bi weekly with your supervisor;
• Conduct screenings and formal and informal evaluation of all students' communication needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with speech/language needs as well as school special education staff to insure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with speech/language needs and potential learning issues;
• Special Education case management for select students whose only special education need is speech therapy; this will include scheduling, organizing and conducting IEP related meetings in a virtual environment, as needed;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Exemplify the company's core values (brave, decent, imaginative, accountable, curious, customer-centric, and collaborative); and
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment will be provided by the company for part-time SLPs:

• Webcam
• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Requirements:

• MA or MS in Speech Language Pathology and ASHA Certificate of Clinical Competence
• Valid Missouri Licensure in Speech Pathology
• Ability to obtain and maintain multiple required state certifications and clearances as assigned
• 2+ years experience in K-12 school setting
• Strong technology skills
• High degree of flexibility and ability to work independently
• Excellent communication skills, both oral and written

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for students. Builds strong relationships with students and uses them to improve their experience and outcomes.
• Communication - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Collaborative - Models collaboration, solves problems with peers, builds trust and support.
• Accountable - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency
• High degree of flexibility
• Positive attitude
• Evidence of a strong work ethic
• Demonstrated team player

Pearson's Core Values

• We ask why - we challenge the status quo by challenging ourselves.
• We ask what if - we spark curiosity to innovate new possibilities for everyone.
• We earn trust - we build credibility by acting with integrity every day.
• We deliver quality - we hold our customers and consumers in the highest regard, and our work to the highest standards.
• We make our mark - we execute with speed and agility to leave lasting impact on everyone we serve.

Title: Legal Assistant

Location: Australia

Summary:

The Legal Assistant provides high-quality administrative, operational, and research support to the Legal Department of a global accounting firm. This role ensures the effective management of legal workflows, documentation, and compliance requirements across multiple jurisdictions. The Legal Assistant will coordinate licensing matters, support contract lifecycle processes, assist with intellectual property and corporate governance records, and facilitate communication between internal operational departments and external partners. The role contributes to risk mitigation, process efficiency, and organisational compliance while enabling the Legal function to operate predictably, accurately, and at scale.

Responsibilities:

Licensing, Compliance & Records

• Organise, track, and maintain the firm's state/territory registrations and mobility licenses across relevant jurisdictions.
• Maintain accurate databases and electronic legal files, ensuring proper naming conventions, version control, and retention.
• Assist with preparing and maintaining compliance documentation and regulatory filings.

Contract & Legal Document Support

• Prepare, draft, edit, and format legal documents, correspondence, forms, letters, and reports for review by the General Counsel.
• Review client-proposed contract edits for alignment with firm standards and flag issues for escalation.
• Maintain process documentation for contract lifecycle management, helping streamline workflows.
• Develop and manage a legal self-service wiki and legal playbooks to support internal stakeholders.

Cross-Functional Support & Coordination

• Liaise with Administrative, Finance, Operational Services, Growth and other teams to support client contracting, billing inquiries, and collections-related legal matters.
• Assist with inquiries involving insurance documentation, vendor forms, and operational requests.
• Coordinate with outside counsel, including support for intellectual property registrations and other external legal matters.

Research & Operational Support

• Conduct basic legal research and fact-finding to support projects, transactions, and internal inquiries.
• Support the General Counsel and Chief Operating Officer with merger and acquisition activities, including document organisation, due-diligence preparation, and tracking of transaction deliverables.
• Assist with special projects, audits, and initiatives that support the overall Legal function.

Administrative Support

• Manage calendars, correspondence, and follow-ups related to legal matters.
• Schedule meetings, prepare materials, and ensure readiness for internal and external legal discussions.
• Maintain confidentiality of sensitive firm and client information at all times.

Qualifications:

• Certificate, diploma, or coursework in Legal Studies, Paralegal Studies, or a related field.
• 1-3 years of experience providing administrative or legal support in a law firm, in-house legal department, or professional services environment.
• Experience supporting legal functions within a global organisation or professional services firm (e.g., accounting, consulting) preferred.
• Understanding of legal terminology, legal office procedures, and basic principles of contract law.
• Strong written and verbal communication skills; ability to draft clear correspondence and documentation.
• Excellent organisational and time-management skills with the ability to prioritise multiple deadlines.
• Strong attention to detail, accuracy, and quality control.

Compensation:

This role offers a competitive salary. The anticipated range for this position is outlined below.

• A$80,000 - A$100,000

When determining compensation, we consider a variety of factors such as a candidate's professional experience, skills, and qualifications. Please note that final offer amounts may vary from the ranges listed above and may be adjusted over time.

Benefits:

Sensiba has a robust offering of benefits for full-time professionals, including:

• Generous Paid Time Off - 30 Days of Paid Annual Leave
• Flexible Work from Home Arrangements - Hybrid or remote options, flexible hours.
• Performance-Based Bonus - Recognition for your contributions through discretionary bonuses.
• Professional Development Opportunities - Tuition reimbursement, certifications, mentorship.
• Career Growth & Internal Mobility - Clear paths for advancement and role transitions.
• Inclusive & Supportive Culture - DEI initiatives, employee resource groups, wellness programs.

Part-Time Office Coordinator, Academic Support Services

Location 

TJC Central Campus

Job Type

Part-Time Regular

Job Number

00842

Department

Center for Academic Exams

Number of Months

N/A

Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP).

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All positions are on-site, located in Tyler, Texas, unless otherwise stated in the job posting.

ABOUT

The Part-Time Office Coordinator, Academic Support Services is a part-time staff position that reports directly to the Director, Academic Support Services.  

WHAT YOU WILL DO

Primary Responsibilities

• Oversee the successful evening and weekend operation and maintenance of the CAE;
• Train and supervise evening and weekend proctors and student assistants of the CAE; 
• Manage evening and weekend check-in and check-out procedures for the Center for Academic Exams (CAE) at the reception desk;  
• Ensure test security and maintain the integrity of the testing process; 
• Schedule and cancel student exam appointments; 
• Administer academic exams according to professor guidelines; 
• Provide support for faculty regarding CAE procedures and operations during evenings and weekends;  
• Return completed academic exams to faculty members as required; 
• Monitor and respond in a friendly manner to emails sent to [email protected] accurate information during evenings and weekends;
• Ensure proper securely storage at the end of each day of exams and related materials;
• Perform closing duties during weekdays and opening and closing duties during weekends;
• Provide administrative support to the Director and Manager of Academic Support Services;
• Maintain the integrity, accuracy, and security of confidential records and databases used in the daily operations of the CAE; 
• Assist with special projects as assigned by the Director and/or Manager of Academic Support Services and complete other duties as assigned.
• Proctor as needed by the department

COMPETENCIES

Knowledge, Skills, and Abilities

Collaboration/Teamwork, Computer Software Skills, Customer Service, Decision-making, Internet Research, Interpersonal Skills, Leadership, Multi-tasking, Written Communication, Organizational Skills, Presentation /Public Speaking, Problem-solving, Time Management, Typing/Word Processing. 

Work Environment: Regular work required outside of normal business hours

Physical Demands: Sitting, walking, standing lifting

Travel Required: No

If travel is required, candidate must have and maintain a current valid Texas driver’s license and an acceptable driving record

WHO YOU ARE

Required Education

High School Diploma

Preferred Education

Associate’s Degree in a related field

ADDITIONAL INFORMATION

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the erse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

This is a security-sensitive position. Candidates will be subject to a criminal background check.