Administrative Assistant III

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locations

Washington - 1150 Connecticut Ave N.W., Ste 1000 (Corporate) (10039)

time type

Full time

posted on

Posted Today

job requisition id

1628011

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a ersified, national organization, you’ll have access to competitive benefits including a fresh perspective on workplace flexibility.

Must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. Sponsorship and future sponsorship are not available for this opportunity, including employment-based visa types H-1B, L-1, O-1, H-1B1, F-1, J-1, OPT, or CPT.

Hybrid (most weeks 3 – 4 days) but must be in close proximity to office if need to come in last minute. Office is located at 1150 Connecticut Avenue, NW, Ste. 1000, Washington, DC.

Position Purpose: Provides administrative and staff support to an organizational unit.

• Schedules appointments and travel arrangements, gives information to callers, and takes dictation
• Composes memos, transcribes notes, and researches and creates presentations
• Administers programs, projects, and/or processes specific to the operating unit served
• Communicates and interprets administrative and operating policies and procedures
• Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc
• Serves as administrative liaison with others internally and outside the organization regarding issues related to purchasing, facilities, and operations
• May use applications and other information systems for reporting and inquiry
• May often work with minimal supervision

Education/Experience: High school Diploma or equivalent. 4+ years of experience in the field. Must be familiar with concepts, practices, and procedures.

Pay Range: _$_23.23 - _$_39.61 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

Operations Support Specialist (Contractor)

Remote - United States

Full time

job requisition id

Req_12467

A pioneer in K–12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 15 million students in all 50 states. For more information, visit amplify.com.

Job Description: 

Amplify Tutoring launched in response to heightened student needs driven by disruptions in schooling and unfinished learning as a result of the COVID-19 pandemic.  High-dosage tutoring has gained national momentum as a proven research-based support to close achievement gaps for students. This is an opportunity to join an innovative team helping schools, districts, and states to scale high-impact tutoring programs and meet student needs. Amplify works in close partnership with districts and states on an array of tutoring initiatives, including: providing small group reading tutoring directly to district students through Amplify Tutors; providing tutoring materials, professional development, and program management for district-managed implementations; and providing high-impact tutoring consultancy services to support districts in designing their high-impact tutoring program. 

The Amplify Tutoring team is seeking a customer-focused Tutoring Operations Support Specialist to support critical operational functions, including real-time tutor support, scheduling coordination, and data management. This role ensures that full-service tutoring programs run smoothly and that tutors receive responsive support during live sessions.

Tutor SOS Support

Amplify Tutors engage with students _virtual_ly in real-time. There are situations that arise in which tutors need responsive support to ensure a consistent and high-quality tutoring experience for students. In this role, the Tutoring Operations Support Specialist will oversee Slack channels and other support mechanisms related to real time tutor needs. Examples of tutor needs include correcting a tutoring assignment on the fly on the tutoring platform and arranging a last minute substitute due to a personal emergency, among other things.

Ensuring the successful execution of full-service tutoring sessions is a critical function of this role. The Operations Support Specialist will coordinate across Tutoring Operations, Program Managers, and Tutor Coaches to resolve real-time issues and maintain program fidelity.

Essential Responsibilities:****

• Track and communicate tutor support status, issues, risks and decisions to management.

• Coordinate, organize, and prioritize multiple projects in a fast-paced environment to ensure timely delivery.

• Monitor Slack channels and provide responsive real-time support to tutors.

• Stay current on updates and quickly gain proficiency in new scheduling and operational tools.

Minimum Qualifications: 

• 1+ years of experience supporting operational processes in a service environment

• Strong proficiency in Excel and Google Sheets

• Proficiency in Google Workspace

• Strong verbal and written communication skills

• Ability to learn and adopt new tools and methods for data collection and reporting

• Experience managing self-directed projects

• Strong problem-solving skills

Preferred Qualifications:

• Comfortable learning new tools and platforms

• Experience in statistics or data analysis

• Background in education or edtech (ideally in Business Data or Customer Support)

• Experience supporting process improvement or organizational change initiatives

• Advanced Google Sheets skills (e.g. (dynamic data imports, advanced formulas, Google Apps Scripts automation)

• Experience working in K-12 education

• Experience using Slack for cross-functional communication

• Strong teamwork and interpersonal skills

• Ability to thrive in a fast-paced, entrepreneurial service environment

Compensation:

The hourly rate range for this role is $19-$21.

Amplify is an Equal Opportunity Employer.  Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.

Amplify is committed to providing reasonable accommodations for qualified iniduals with disabilities, including disabled veterans.  If you have a disability and need an accommodation in connection with the application or hiring process, please email [email protected].

If you are selected for employment, a background check will be required.  As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.

Amplify is an E-Verify participant.

Administrative Specialist 2

Job category: Business Support Services

Requisition number: ADMIN004211

Full-time

Hybrid

Bridgeport, WV 26330, USA

Canton, OH 44718, USA

Cranberry, PA 16066, USA

Homestead, PA 15120, USA

Canonsburg, PA 15317, USA

Description

GAI Consultants is in search of a Roadway Permitting Technician (Administrative Specialist 2) to join the Energy Business Sector, focusing mainly on oil and gas, electrical transmission, and renewable energy initiatives.

The preferred candidate will assist with various Roadway Permitting duties, which include coordinating with clients and agencies, preparing permit applications, developing drawings, creating deliverables, and monitoring budgets from inception to completion.

The ideal inidual will enjoy working in a dynamic, fast-paced, and collaborative setting that utilizes their relevant experience for professional development and advancement within today’s energy sector.

Job Duties:

• Utilize Bluebeam Revu and AutoCAD to generate drawings and supplemental documents.
• Knowledgeable with Excel to create and manage spreadsheets.
  • Must be capable of leading, and training staff to perform field visits to client sites to obtain photos, physical measurements, view site conditions.
  • Ability to work independently on a project basis.
  • Possess strong communication skills that will allow for coordination with internal staff, clients and agencies.
• Possess a valid driver's license and be able to travel to project sites and agency offices. Occasional overnight stay may be required.
• Must be able to wear and work in Personal Protection Equipment and be able to lift up to 50 lbs.

General Characteristics

• Shows progress in applying broad knowledge of principles and practices in a specific practice area. Shows progress in Independently evaluates, selects, and adapts standard techniques, procedures, and criteria.
• Acquires general knowledge of principles and practices of related fields, and ability to function on multidisciplinary teams.
• Applies teamwork skills to effectively plan, execute, and manage scopes, schedules, and budgets to meet project stakeholder needs.
• Developing and taking initiative to be proactive and anticipate tasks; work independently; Internet research capabilities; organized and have the ability to multi-task and shift to another task without flaw; detail oriented, have the ability to meet deadlines and be proficient with accuracy; strong problem solver with good communication skills.

Experience Preferred

• 4+ Years of Experience

Education

• Associate degree (or higher) from accredited college or university preferred.
• Combination of experience, related coursework and/or education may replace requirement for college degree.

Certification/Licensure

• Driver’s License

Technical Responsibilities

• Begins to implement roadway permitting support by providing higher level tasks supporting operations.
• Begins to collect and analyze internal and external information in order to support roadway permitting support.

Project and Task Management

• Routinely plans and coordinates detailed aspects of roadway permitting support projects.
• Prepares project scopes, schedules and plans for assigned projects.

Management Responsibility

• Receives general direction on key objectives. Receives guidance on unconventional/complex problems, direction on modified techniques, and new approaches on assignments with conflicting criteria.
• Attends project meetings and assists with meeting minutes.
• Mentors junior staff by providing guidance, explaining responsibilities and reviewing work products.

Communication Skills

• Possess excellent oral and written communication skills. Facilitates interaction among staff. Interacts closely and effectively with Project Team, clients and agencies. Interacts and advises during internal and external  project meetings.

• Possess effective oral and written communication skills; interacts with other staff; interacts with all GAI staff, outside vendors and clients.

• Communicates effectively to both technical and nontechnical audiences

Why GAI: 

At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S. and join accomplished colleagues in tackling challenging projects for a range of markets.

Enjoy comprehensive benefits and feel good about being part of a collaborative team that’s committed to supporting the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth.  

Benefits To Working at GAI Include:

• Competitive salary - GAI is committed to paying market-based salaries
• Comprehensive benefits package including medical, vision, dental, company paid Long Term Disability, and Short Term Disability (benefits start within 30 days of hire) 
• New paid Maternity/Paternity/Adoption program  
• Generous Paid Time Off and 7 paid holidays  
• 401k company match 
• Tuition Reimbursement

Qualifications

Education

Preferred

Associates or better in General Business or related field.

Experience

Required

4 years:

Related Experience

Licences & certifications

Preferred

Notary Public

Lead Executive Administrator - 678

US Remote

Professional Services – Executive Office 

Full-time 

Remote

We are seeking a Lead Executive Administrator to work remotely. You will use your administrative and organizational skills to provide general administrative support to Quantinuum executives, including Vice Presidents, Sr. Vice Presidents, and Officers of the company.

You will work closely with the business leaders and enjoy interaction with internal employees and external customers. You will contribute to a team of highly committed professionals who’s organizational and communication skills ensure smooth travel planning, calendar coordination, complex meeting planning, and other administrative business processes.  

You will contribute to a team-based culture and friendly working environment.

Key Responsibilities:

• • Elevated level of confidentiality.
  • Provide high-level administrative support by managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls.
  • Help plan and coordinate company events, meetings, and employee team building activities or special projects.
  • Highly effective at maintaining files, and organizing documents as needed.
  • Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
  • Plans/organizes and implements events, business luncheons, or client dinners.
  • Manages all expenses for their executive and entering into T&E system.
  • Prepares reports, presentations, data, records, and correspondence for meetings.

YOU MUST HAVE:

• • High School Diploma/GED.
  • Minimum 2+ years of experience providing administrative support to senior-level leaders scheduling. appointments/updating calendars and coordinating travel required.
  • Due to Contractual requirements, must be a U.S. Citizen, permanent resident or green card holder

WE VALUE:

• • Associate degree Preferred.
  • Experience of working in highly commercial environments, with client focus and working alongside sales and marketing teams.
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel).
  • Excellent written and verbal communication skills.
  • Excellent time management, prioritization, and organizational skills. 
  • Iniduals who are self-motivated and do things before being asked by others or forced to by events.
  • Ability to focus on important information and identify key details.
  • Professional and courteous communication.
  • Highly dependable and trustworthy and able to manage conflicting priorities and deadlines.

$88,000 - $110,000 a year

Compensation & Benefits:

Non-Incentive Eligible

The pay range for this role is $88,000 – $110,000 annually.

Actual compensation within this range may vary based on the candidate’s skills, educational background, professional experience, and unique qualifications for the role.

What’s in it for you?

A competitive salary and innovative, game-changing work

Flexible work schedule

Employer subsidized health, dental, and vision insurance

401(k) match for student loan repayment benefit

Equity, 401k retirement savings plan + 12 Paid holidays and generous vacation + sick time

Paid parental leave

Employee discounts

Senior Administrative Assistant

WI - Madison

Full time

REQ-45944

The Senior Administrative Assistant will provide administrative support to Group leaders within the Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 2-3 leaders within the Advisor Group.

This can be a remote position. However, our ideal candidate will need to reside within 30 miles of out Madison, WI area. There will be periodic travel to our office or events.

 Job Duties and Responsibilities

• Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.
• Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.
• Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).
• Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.
• Prepare presentation materials and spreadsheets to produce high quality reports and presentations.
• Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).
• Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.
• Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.
• Supports other various projects, programs, and processing functions as needed.

Required Job Qualifications

• 3+ years of administrative experience preferred.
• College or two-year degree from business or vocational school preferred.
• Demonstrated project management skills - success in managing, prioritizing, and organizing multiple projects at one time.
• Proficient experience with Microsoft Office Suite; ability to learn other software quickly (i.e. Salesforce, etc.).
• Ability to think proactively to anticipate needs and prepare accordingly.
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain the highest ethical, confidential, and professional standards at all times.
• Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills).
• Excellent communication skills, including oral, written, presentation and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Demonstrated sound decision-making skills.
• Excellent business acumen skills, detailed knowledge of organization and variety of business areas.
• Demonstrated customer service skills and a service-minded attitude.

Pay Transparency

Thrivent’s long-term growth depends on attracting, rewarding, and retaining people who are committed to helping others thrive with purpose. We accomplish this by offering a wide variety of market competitive compensation programs to attract, reward, and retain top talent. The applicable salary or hourly wage range for this full-time role is $24.06 - $32.56 per hour, which factors in various geographic regions. The base pay actually offered will be determined by a variety of factors including, but not limited to, location, relevant experience, skills, and knowledge, business needs, market demand, and other factors Thrivent deems important.

Thrivent is unique in our commitment to helping people to be wise with money and live balanced and generous lives. That extends to our benefits.

The following benefits may be offered: various bonuses (including, for example, annual or long-term incentives); medical, dental, and vision insurance; health savings account; flexible spending account; 401k; pension; life and accidental death and dismemberment insurance; disability insurance; supplemental protection insurance; 20 days of Paid Time Off each year; Sick and Safe Time; 10 paid company holidays; Volunteer Time Off; paid parental leave; EAP; well-being benefits, and other employee benefits. Eligibility for receipt of these benefits is subject to the applicable plan/policy documents. Thrivent’s plans/policies are subject to change at any time at Thrivent’s discretion.

Executive Assistant

Remote, Greater Boston Area

Bitwarden is the trusted identity security leader for millions of users worldwide, empowering enterprises, developers, and iniduals to securely manage and share sensitive information anywhere.

Bitwarden makes it easy for all users to extend robust security across their devices with password management, secrets management, and passwordless and passkey innovations. The company is headquartered in Santa Barbara, California with team members located across the globe. Learn more at bitwarden.com. 

We are looking for a dedicated, detail-oriented Executive Assistant to join the Bitwarden team as we head into our next stage of growth. This person will support our Executive team, interact with our board members, and will be a key representative of the Bitwarden organization. 

For this role we’re looking for someone located in the Greater Boston area. This is a fully remote position with occasional travel required. 

RESPONSIBILITIES

• Work closely with our CEO and other members of our executive team and act as the CEO’s primary point of contact
• Provide critical support to the CEO through calendar management, coordination of events, arranging itineraries, and ensuring all logistical details are organized and planned accordingly
• Communicate effectively on behalf of the CEO through excellent written and verbal communications to ensure timely and professional engagement with stakeholders 
• Manage and attend executive meetings – actively participate in these meetings while capturing key information and action items
• Prepare presentations, reports, documentation, and other relevant materials for executive-level meetings 
• Occasionally travel to offsite team meetups, executive meetings, company events, trade shows, etc. and provide planning for these events

WHAT YOU BRING TO BITWARDEN

• 3-5+ years of Executive Assistant experience supporting C-level executives
• Demonstrated commitment to the EA profession, with goals of growing within this career path 
• Strong organizational skills with ability to prioritize competing demands from multiple leaders
• Strong experience building slide decks and presentations in Google Slides or Powerpoint for executive level meetings
• Proactive problem-solver who can anticipate needs and can work independently
• High emotional intelligence and discretion when handling confidential information
• Excellent written and verbal communication skills
• Collaborative and adaptable mindset, and is comfortable with ambiguity as the first EA hire building processes from scratch
• Proficiency with calendar/scheduling tools 
• Experience with travel booking platforms and complex itinerary management
• Comfortable with tech stack common in remote organizations (Google Workspace, Slack, Zoom, project management tools)

WHAT TO EXPECT IN THE INTERVIEW PROCESS

• Meeting with our Recruiting Manager
• Interview with our People Operations Lead
• Interview with our CEO
• Reference calls

A FEW REASONS TO WORK WITH US

• Our user community loves us and we love them. Come to work each day with a sense of purpose as we bring a more secure internet experience to everyone from our friends and family to the world’s largest organizations.
• Become an expert. You’ll get immersed in the prominent technology markets of security and open source software.
• We are dedicated to building a erse and talented team. Work remotely with motivated and supportive team members across the world.
• Learn and grow. Take on new challenges with the support of your team, and join our #growth-club to continue personal and professional development.

In the United States, the starting base compensation range for this role is $80,000 - $100,000.

Actual compensation may vary based on level, relevant experience, and skill set as assessed in the interview process, as well as market data by location. See our careers page for a list of benefits. Please note that compensation outside the U.S. will differ based on the market.

Outreach Librarian

Location: Atlanta, GA,  United States

Job Description:

Description

South College - We are one of the nation's fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a erse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

20,000 Students

10 Campuses

Competency Based Education

Online

Outreach Librarian Description

South College is seeking an Outreach Librarian to join our team. This position is fully remote but with the flexibility to participate in campus events. This position is scheduled 40 hours per week as scheduled with Supervisor and may include evening and weekend work.

Outreach Services:

• Develop outreach activities aimed at improving student success.
• Build library relationships with student support departments and academic programs to ensure the library is represented in relevant campus events, programs, and initiatives.
• Collaborate with academic programs to incorporate library instruction and support.
• Create instructional outlines for information literacy and library resource instruction, in collaboration with other librarians, to ensure comparable information is provided across the institution.
• Design appropriate print and online materials to assist with the promotion of library instruction, services, and resources.
• Build and maintain the library's virtual orientation modules for all locations and programs.
• Plan and maintain library outreach communication in multiple formats for all library users.

Instructional Services:

• Conduct orientations, research sessions, and workshops for library users to explain services, resources, and policies.
• Produce and maintain instructional and research guides as needed or as requested by supervisor.

Reference Services:

• Provide reference and research services through the library reference system.
• Maintain familiarity with the library collection and resources. Recommend print and electronic materials to support assigned subject areas.
• Communicate with assigned academic department(s) for collection development, and for the promotion and development of new user services and online initiatives.

Requirements

Education

• Minimum Master's Degree in Library Science or equivalent.

Title: Outreach Librarian

Location:  ORLANDO, FL

Job Type

Full-time, Remote

Job Description:

South College - We are one of the nation's fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a erse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture.

South College is seeking an Outreach Librarian to join our team. This position is fully remote but with the flexibility to participate in campus events. This position is scheduled 40 hours per week as scheduled with Supervisor and may include evening and weekend work.

Outreach Services:

• Develop outreach activities aimed at improving student success.
• Build library relationships with student support departments and academic programs to ensure the library is represented in relevant campus events, programs, and initiatives.
• Collaborate with academic programs to incorporate library instruction and support.
• Create instructional outlines for information literacy and library resource instruction, in collaboration with other librarians, to ensure comparable information is provided across the institution.
• Design appropriate print and online materials to assist with the promotion of library instruction, services, and resources.
• Build and maintain the library's virtual orientation modules for all locations and programs.
• Plan and maintain library outreach communication in multiple formats for all library users.

Instructional Services:

• Conduct orientations, research sessions, and workshops for library users to explain services, resources, and policies.
• Produce and maintain instructional and research guides as needed or as requested by supervisor.

Reference Services:

• Provide reference and research services through the library reference system.
• Maintain familiarity with the library collection and resources. Recommend print and electronic materials to support assigned subject areas.
• Communicate with assigned academic department(s) for collection development, and for the promotion and development of new user services and online initiatives.

Requirements

Education

• Minimum Master's Degree in Library Science or equivalent.

Title: Executive Assistant

Location: Fort Collins Brewery LC and HQ

Job Description:

Provide administrative support using a variety of administrative functions to executive level leadership.

Essential Duties:

.

Physical Requirements: Periods of sitting, working on computers. Some travel (plane, automobile) may be required.

Percent of Travel: 0% - 25%

Wage information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is Bell’s and New Belgium's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, or other position-related reasons.

Starting Hourly Rate: $25.00-$35.50

All Full time Coworkers at Bell’s and New Belgium enjoy the following benefits after one calendar month of employment: Medical & Dental Insurance (options available for dependents), Basic Term Life and AD&D Insurance, Short Term Disability Insurance, Flexible Spending Account, Employee Assistance Program, PTO, 401k Match, Paid Caregiver Leave, and Profit Sharing. 

EEO Statement

Bell’s and New Belgium strictly prohibits and does not tolerate discrimination based on race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender identity and expression (including gender nonconformity and status as a transgender inidual), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, marital status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local law.

Executive Assistant

Location: Remote - United States

Apply now

**This role is fully remote, but candidates must be based in the Pacific Time Zone or able to consistently work 8:30 AM–5:30 PM PST.

Role Overview**

Key Responsibilities

1. Calendar and Prioritization Management: Proactively manage complex, fast-changing schedules across global time zones, prioritizing critical meetings and tasks to align with business goals
2. Productivity Systems Development: Create and implement systems to maximize productivity and manage workload sustainably
3. Administrative Support: Provide assistance with travel planning, expense report organization, team communications, and other needs as directed
4. Team Meet-Up Planning: Assist with organizing in-person team meet-ups
5. Meeting Support and Documentation: Attend meetings and capture detailed notes, ensuring action items and insights are clearly documented
6. Availability for Urgent Needs: Be flexible to work outside normal business hours when needed, adapting to urgent needs and changes as they arise

Reasons to Join

1. Purpose-Driven Mission: Contribute to a bold mission in AI—unlocking human potential through cutting-edge technology
2. High-Impact Role: Play an essential role in supporting Executive Leadership, directly contributing to the company’s strategy and daily operations
3. Learn from a World-Class Team: Engage daily with experts from varied backgrounds, cultures, and disciplines across a globally distributed organization
4. Be Part of AI's Future: Turing works with leading AI companies, shaping what’s possible with advanced technology—an exciting space for those passionate about AI’s impact on society

Qualifications

• Minimum of 5 years supporting multiple C-level executives
• Minimum of 2 years working in a fully-remote environment
• Demonstrated ability to thrive in high-intensity, dynamic environments
• Exceptional organizational and prioritization skills
• Ability to handle confidential and sensitive information with discretion
• Strong communication skills and attention to detail
• Adaptability, resilience, and commitment to work non-traditional hours as needed
• Familiar with Google Suite for Docs, Sheets, Slides, Gmail, Slack, and Zoom

Ideal Candidate

• Mission-Aligned: Genuinely inspired by Turing's mission to unleash the world’s untapped human potential
• Relentlessly Driven: Sees this as a unique opportunity to learn from a high-performance environment and is willing to go above and beyond
• High Flexibility and Commitment: Available for immediate needs, proactive, and ready to adapt to any situation

Compensation: $105,000-$120,000 USD

Values:

• We are client first: We put our clients at the center of everything we do, because their success is the ultimate measure of our value.
• We work at Start-Up Speed: We move fast, stay agile and favor action because momentum is the foundation of perfection
• We are Al forward: We help our clients build the future of Al and implement it in our own roles and workflow to amplify productivity.

Advantages of joining Turing:

• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience)
• Competitive compensation
• Flexible working hours

Licensing Coordinator

The Cognella Licensing Team is seeking an exceptional inidual to a fill a critical administrative role within our department. The Licensing Coordinator reports directly to the Senior Licensing Manager and is responsible for assisting with a wide range of publishing projects, including project management, contract administration, and data entry. This inidual will regularly communicate by phone and email with authors, publishers, and internal team members in a fast-moving, team-oriented environment. This position requires tremendous attention to detail, exceptional organizational skills, and outstanding written and verbal communication skills.

Responsibilities:

• Support efforts to secure rights for copyright-protected materials
• Review reading lists, identify any potential concerns, research, verify rights holder, prepare and send permissions requests and follow up on requests sent
• Vendor and author communication
• Interact directly with publishers and other company constituents
• Secure written agreements within company’s cost guidelines
• Process invoices:
  • Help to maintain and update a large database of publisher information
• Pricing/estimates:
  • Prepare licensing fee estimates and advise clients about quality and cost-effective materials
  • Performs quality/accuracy assurance checks on all projects
• Provide quality checks on all projects to ensure accuracy of information entry, spelling, content to metadata matches
• Make detailed notes on all work completed
• Assist other licensing team members with:
  • Subsidiary (audio and translation) rights sales
  • Library curation
  • Other tasks as requested

ualifications:

• Must be 18 years or older
• Bachelor’s degree required
• Administrative or project management experience preferred
• Professional demeanor; ability to work well with clients and teammates
• Strong verbal and written communication skills
• Excellent attention to detail
• Very strong computer skills; familiarity with Microsoft Excel and CRM programs
• Ability to take meticulous notes
• Excellent problem-solving skills; works well under pressure and is comfortable highlighting errors and working with others to fix them
• Adaptability to new processes
• Superb organizational skills with proven ability to work independently to prioritize daily operations and long-term projects in order to meet deadlines, ensure efficient workflow, and handle multiple tasks simultaneously

Compensation: Starts at $19.00/hour in the Junior Professional Level 1 category. Pay is commensurate with assigned professional levels and relevant industry and department experience.

Cognella also provides a comprehensive and competitive benefits package for Full-Time Employees. We offer a health, vision, and dental plan at a 70% contribution match for the inidual; generous vacation with Cognella’s new “flexible” vacation policy of non-accrued paid time off; holiday (12 holidays/year); sick time (10 days/year); and 401K matching plan (4% match on the first 5% of an employee’s annual compensation after one year of employment (100% match of the first 3% and 50% match from 3%-5% of an employee’s annual compensation)); and anniversary, wellness, public transportation, and educational programs.

Title: Licensing Coordinator

 Reports to: Senior Licensing Manager

Status: Full-Time, Non-Exempt

Start Date: Immediate

Location: Solana Beach (San Diego County), CA/Remote

Radar Systems Replacement Program Administrator

Arlington, VA, USAEmployees can work remotely

Full-time

Company Description

Job Description

Crown Innovations, Inc. is growing and seeking professionals to support critical radar systems upgrades nationwide as part of a major FAA effort to modernize the US National Airspace System. This work enhances the safety, reliability, and efficiency of air traffic operations. Crown Innovations is seeking a highly organized and detail-oriented Program Administrator to join our dynamic team.  

This role is essential in managing the administrative aspects of our programs, ensuring efficient operations, and supporting program managers in achieving strategic objectives.  Our Program Administrator will oversee the planning, implementation, and management of specific programs within our organization, supporting the deployment of the Brand-New Air Traffic Control Radar Replacement System.  

Their core responsibilities include managing budgets, coordinating staff, ensuring compliance with policies, developing program timelines, and evaluating effectiveness through assessment tools.

They serve as a key liaison between stakeholders, including funding agencies, community partners, and internal teams, to ensure program goals are met efficiently.

This position can be remote, anywhere in the continental US, or can be located at our Crown HQ in Arlington, VA. 

• Oversee day-to-day administrative tasks for various programs, ensuring smooth operations and compliance with organizational policies.
• Assist in planning, execution, and monitoring of program activities, including scheduling meetings, preparing agendas, and documenting minutes.
• Maintain accurate program documentation, including reports, budgets, schedules, and compliance records.
• Coordinate communication between stakeholders, program teams, and external partners.
• Monitor program progress and assist in tracking key performance indicators (KPIs) to ensure alignment with project goals.
• Support the preparation of program proposals, presentations, and grant reports.
• Manage logistics for program events, including venues, catering, and participant communications.
• Analyze program performance data to identify trends and recommend improvements.
• Ensure compliance with regulatory standards and organizational guidelines.

Qualifications

• Bachelor’s degree in business administration, public administration, management, or a related field. 
• 3+ years of experience in program administration, project coordination, or a similar role. 
• Experience with Air Traffic Control Radar Systems in terms of their respective technical operations is a plus
• Proven experience with budget management, financial reporting, and resource allocation. 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., Asana, Trello, Microsoft Project). 
• Strong organizational, multitasking, and time-management skills with the ability to handle competing priorities.
• Excellent written and verbal communication skills, with attention to detail and analytical abilities.
• Experience with data analysis, reporting tools, and database systems is a plus.
• Ability to work collaboratively in cross-functional teams and build strong relationships.
• Must be a US citizen and be able to obtain a Public Trust

We offer a competitive benefits package including matching 401K, comprehensive medical, dental, and vision plans, and generous PTO. Crown has been voted one of the best places to work in the Washington, DC area; we built this reputation by hiring great people who value and support the mission of our customers.

Legal Administrative Assistant (Remote – Detroit, MI)

remote type

Fully Remote Location Specific

locations

USA - MI (Remote)

time type

Full time

job requisition id

R25566

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

This Legal Administrative Assistant provides administrative support for the Client Legal Services Attorneys in an office under limited supervision. The role enters and manages data including pleadings, motions and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining and archiving files, in addition to monitoring and routing internal and external client inquiries.

Key Responsibilities

• Provide dedicated legal and administrative support to 2–3 Client Legal Services Attorneys
• Open and maintain new lawsuits, ensuring accurate setup and ongoing management within case management systems
• Coordinate and manage attorney calendars, including court dates, deadlines, depositions, and hearings
• Schedule, prepare, and file depositions with courts and all required parties
• Prepare, file, and serve pleadings and legal documents in both paper and electronic formats, including e-filing across multiple jurisdictions
• Process and manage high volumes of electronic mail related to pleadings, filings, and court correspondence
• Serve as a primary point of contact for courts, plaintiff counsel, IME vendors, and internal stakeholders, maintaining professional and timely communication
• Manage document organization, version control, and case file maintenance to ensure accuracy and compliance
• Coordinate issuance of settlement checks and follow up on required closing documentation to ensure timely case resolution
• Monitor deadlines and ensure compliance with procedural and filing requirements

Education

• High School Diploma or GED

Minimum Qualifications

• Prior exposure to a legal, litigation, claims, or professional services environment, through work experience, internships, or related administrative roles.
• No-Fault experience
• Basic familiarity with legal documents and processes, such as pleadings, filings, calendaring, and document management
• Experience supporting multiple priorities, deadlines, or stakeholders in a fast-paced environment
• Comfort working with electronic filing systems, document management tools, and high volumes of electronic correspondence (training provided)
• Strong attention to detail, organization skills, and professional communication abilities
• Ability to learn legal procedures, court requirements, and internal systems with guidance

Supervisory Responsibilities

• This role does not include supervisory duties.

Explore the Benefits of Joining Allstate's Client Legal Services

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

#LI-AT2

Skills

Business Communications, Calendar Management, Client Relationship Building, Detail-Oriented, Issue Management, Litigation, Office Administration, Organizational Efficiency, Scheduling, Time Management

Compensation

Compensation offered for this role is 19.76 - 30.33 per hour and is based on experience and qualifications.

Title: Experienced Paralegal - Business Immigration (NIV)

Location: Santa Monica, California, United States

Department: 01 - Santa Monica

Employment Type

Full-Time

Minimum Experience

Mid-level

Compensation

$60,000 - $75,000 DOE

Job Description:

WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across multiple time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 50 attorneys and 150 immigration professionals working out of offices in Boston, Denver, Los Angeles, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.

Legal Assistants and Paralegals report to Team Managers and attorneys and work alongside other members of the legal team to prepare and file cases for a variety of non-immigrant and immigrant visa applications. These team members play a critical role in providing legal services for the firm’s clients by producing the forms and other documents needed to accurately complete cases for a high volume of iniduals and companies.

We are currently looking to add a Legal Assistant/Paralegal to the NIV team supporting our Santa Monica office; remote candidates will be considered, with preference given to those able to work according to Pacific Time Zone hours. 

Responsibilities:

• Expanding on previous understanding of US Immigration Law using resources and training provided by the firm

• Establishing a deeper understanding of the requirements and general case processing for a variety of non-immigrant visa types, including H-1B, TN, B, and L visas

• Drafting and organizing forms and documents as directed by the Team Manager

• Communicating with clients regarding visa instructions, approval notices, and welcome packages, alongside attorneys and more senior team members

• Assisting legal and administrative teams in requesting and organizing documents for new processes

• Processing and organizing government correspondence, including receipt notices, approval notices, and requests for evidence

• Entering data accurately and consistently into internal data management platforms

• Working on other projects as directed by the Team Manager or attorney

Requirements:

• Bachelor’s degree with strong academic record
• 3-5 years of business immigration law experience required
• Superb attention to detail
• Strong analytical, critical and quantitative thinking skills
• Excellent time management and organization skills
• Demonstrated ability to utilize office software accurately and efficiently
• Willingness to adapt to and embrace updates in office technology
• Ability to communicate clearly and professionally

Interested applicants should submit a cover letter, resume, and a writing sample. Salary may vary based on location and experience. The expected salary range for this position is between $65,000 and $85,000 per year. 

Benefits:

WR Immigration offers a robust and competitive suite of benefits designed to support the health, well-being, and financial security of our team members. Benefits for full-time employees include paid time off and paid holidays; medical, dental, vision, and life insurance coverage; health savings and flexible spending accounts to help offset healthcare and dependent care expenses; multiple retirement plan options (401k & Roth 401k); and access to an employee assistance program. Benefits availability and eligibility may vary based on role and employment status.

Additional Information:

WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build lives of purpose and success. We recognize that our team members bring erse talents, skills, and experiences, and we believe it is our responsibility to create an inclusive and respectful workplace that inspires excellence and compassion, both internally and in our service to clients.

Client Experience Associate

Location: Position Only Available to Residents of Florida, Georgia, South Carolina, North Carolina, Virginia, Texas, Utah, Idaho, Tennessee, Missouri, Ohio, or Arizona.

Remote

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it.

To help us review applications efficiently, we ask that you apply to only one Client Experience Associate role at a time. If you are Bilingual (English/Spanish), one application can be considered for both Bilingual and Non-Bilingual opportunities. Please note that multiple applications for the same role will not be considered.

We are looking for a Client Experience Associate to join our team! Please see below for more information

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. 

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success

Title: Client Experience Associate - Virginia

Location: Anywhere in Virginia, United States

Remote

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it.

To help us review applications efficiently, we ask that you apply to only one Client Experience Associate role at a time. If you are Bilingual (English/Spanish), one application can be considered for both Bilingual and Non-Bilingual opportunities. Please note that multiple applications for the same role will not be considered.

We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. 

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

Executive Administrative Assistant

South Portland, ME

Full time

JR100758

Behavioral Health Home (BHH) program

Pay rate: $23 - $25/hour

The Opportunity Alliance is seeking a compassionate, organized, and dedicated Executive Administrative Assistant to jump in and support our Behavioral Health Home (BHH) program.

The Behavioral Health Home (BHH) program delivers integrated care to people who struggle with mental health. The BHH model of care offers care coordination to help support clients in the community in achieving their goals and aspirations for wellbeing.

This Administrative Assistant role is a key position in the effective and efficient operations of the BHH program. Strong teamwork skills and ability to work independently on a daily basis are vital. This position is in constant contact with all members of TOA teams, attending to details while monitoring and contributing to the success of the whole program. 

The administrative assistant is responsible for ensuring that the office runs smoothly, reception is timely and supportive, equipment is in working order, processes are in place and followed to meet revenue goals, staff are supported to complete their tasks and all administrative tasks are prioritized to meet program goals. 

Communication in its various forms is a central activity to keep staff connected and up to date and to facilitate processes and projects with other departments in the agency.  This position must maintain strong working relationships with other departments at TOA including IT, HR, CQI, Finance, Facilities and Operations. 

The administrative assistant works closely with the Director by maximizing resources, responding to the arising situation and following through on work plans.

Here is what our team has to say about their work, the BHH team and TOA:

• “I remember in the interview hearing about how supportive the culture is, but I just didn’t imagine it was as supportive as it truly is.”
• “We are a strong tight-knit family; we listen and help each other. We all have different strengths.”

Schedule: This is a 40 hour/week, hourly position.

M – F, regular business hours

Location: Primarily remote (in Maine). Office is based in South Portland, ME. Some in office work may be required for team meetings or other requirements.

Qualifications:

• High School Diploma required with 2-3 years’ experience in a community mental health office, medical office or other professional setting and electronic records experience required or, Associate’s Degree or higher in business or human services related field and 1-2 years’ experience in a community mental health office, medical office or other professional setting and electronic records experience preferred.
• Knowledge of erse cultures and issues of poverty are important.
• Demonstrated computer competency including Microsoft Office products, Excel and typing 40 wpm required.
• Knowledge of general business procedures, organizational and professional communication skills, ability to prioritize work, ability to operate telephone systems, experience in a fast-paced environment with multiple demands, ability to multi-task.
• Must be able to able to successfully pass a criminal background, child protective service check & sex offender check.
• Must not be on the state or federal suspension and disbarment list.
• Must be able to exert moderate physical effort with occasional standing, walking, reaching, stooping, bending, kneeling, crouching, typing and frequently lift and carry material weighing up to 25 pounds.
• Driving may be necessary to attend meetings and trainings but is not a primary and essential job responsibility.

Benefits: Our benefits include but are not limited to:

(offered to full-time and part-time employees)

• Generous paid time off accrual
• 9 paid holidays per calendar year and up to 3 floating holidays per calendar year 
• Excellent medical benefits at very reasonable cost 
• Dental and Vision insurance options 
• Agency paid basic life insurance and STD & LTD disability insurances 
• 403(b) retirement with a generous agency match (all employees are eligible)
• Tuition Reimbursement – offered once per year through an application process
• The Opportunity Alliance (TOA) is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.

Meetings and Events Coordinator

Location: Remote, United States

A New Role. A New Opportunity. Your Next Step

ServiceMaster**®** Brands is growing! We’re adding a brand-new position to our team, and this is your chance to be part of something exciting. We always Act with Agility, which means we’re always learning, evolving, and finding better ways to succeed together. If you’re ready to help us innovate, adapt, and deliver results that matter, we’re ready for YOU!

Perks & Benefits That Support You:

• Medical, Dental, and Vision insurance starting the first day of the month after you’re hired
• Competitive 401(k) match to help you invest in your future
• Enjoy 15 days of paid time off, plus 10 paid holidays and 2 floating holidays to recharge and celebrate
• We’re committed to your development with career advancement and professional growth

Join our team as a Meeting and Events Coordinator!

Step into a role where you’re the driving force behind standout conferences and leadership events. As the Meetings and Events Coordinator, you’ll take ownership of registration, travel, housing, and transportation logistics while keeping event communications and reporting running smoothly. You’ll manage key administrative and accounting tasks with plenty of autonomy, collaborate with leadership weekly, and shape experiences that leave a lasting impact.

Location: This position is 100% remote with 20% travel required. 

What you'll do:

• Lead registration operations for major conferences and summits, including vendor negotiations, launch, data integrity, and attendee compliance

• Oversee all air travel logistics by negotiating airline contracts, managing group travel submissions, approving fares and changes, and reconciling final statements

• Serve as primary contact for conference housing, managing room assignments, rooming lists, and hotel relationships to avoid attrition penalties

• Select and manage transportation partners through RFPs, coordinate shuttle logistics using flight manifests, and reconcile final billing

• Manage corporate travel programs, including preferred‑partner negotiations, incentive travel development, analytics reporting, and oversight of $6M+ in annual spend

• Plan and execute small meetings across business units, handling space, F&B, concessions, logistics, and budgets; approve contracts up to $50,000

• Support broader event operations including communications coordination, sponsorship invoicing and deliverables, RFP collection, project plans, surveys, and inbox management

What you will bring:

• Exceptional written and verbal communication skills, including strong writing and editing abilities

• Strong critical‑thinking skills with the ability to analyze new information, evaluate options, and make sound, independent decisions

• Proven problem‑solving abilities, especially in identifying complex issues, assessing alternatives, and implementing effective solutions

• Excellent time‑management skills, with the ability to prioritize, multitask, and manage projects in a fast‑moving environment

• Experience working with executive leadership and building consensus among erse groups

• High proficiency in Microsoft Office and comfort adapting to evolving processes, tools, and demands

• Demonstrated ability to improve workflows, manage vendor relationships, and maintain professionalism under pressure

Education or Equivalent Experience:

• Bachelor’s degree in Marketing, Business Administration or in related field required, or combination of equivalent knowledge and experience.
• A minimum of 2 years of experience in a comparable position.
• Certified Meeting Professional (CMP) preferred

About SMB:

ServiceMaster® Brands is a leading provider of residential and commercial services in restoration, cleaning, moving, and bioremediation. Founded in 1929, we operate 4,600+ locations through 3,200 franchisees, serving over 1 million _home_s and businesses annually. Today, we do business under seven trusted brands across 50 states and nine countries, generating more than $3.5B in system-wide sales: ServiceMaster Restore®, ServiceMaster Clean®, Merry Maids®, TWO MEN AND A TRUCK®, TWO MEN AND A JUNK TRUCK®, Aftermath Services®, and Indoor Science.

While each brand has its own identity, we share a vision: to become the most admired brand in every industry we serve. Our purpose—Be there when you need us™—extends to our team, where growth, well-being, and success are priorities.

Equal Opportunity Employer:

Accessibility & Accommodations:

Pre-Employment Screening:

California Applicants:

Background checks are required, and qualified applicants with arrest or conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Admin Support Tier I Associate

Remote

Sales 

Full-time 

Sana’s vision is simple yet bold: make healthcare easy. 

We all know navigating healthcare in the U.S. is confusing, costly, and frustrating -- and our members are used to feeling that pain. That’s why we’re building something different: affordable health plans designed around Sana Care, our integrated care model connecting members with unlimited primary care and expert care navigation at no additional cost to them.

Whether it’s a quick prescription refill or guidance through a complex medical journey, Sana Care makes it feel effortless to get the right care at the right time. And for employers and brokers, we’ve built intuitive tools to make managing health benefits just as seamless.

If you love solving hard problems that make people’s lives easier, come build with us.

We are looking for an Admin Support Tier I Associate to help deliver a seamless experience for brokers and admins. You’ll be the voice of Sana, resolving issues, educating partners, and ensuring every detail behind the scenes runs smoothly.

Our Admin Support team makes healthcare easier by bringing clarity, consistency, and care to every interaction. We believe great support isn’t just about solving problems — it’s about creating confidence.

If you love solving hard problems that make people’s lives easier, come build with us.

What you will do:

• • Provide accurate assistance to support the administrative needs of Brokers and Admins across phone and email.
  • Assist with the administrative side of onboarding and system needs for new and renewing Sana plans.
  • Address and resolve complaints or problems, such as billing discrepancies and coverage denials.
  • Issue management and tracking updates on progress
  • Excellent note taking and organization - Maintain detailed records of client interactions, inquiries, complaints, and resolutions.
  • Educate brokers and plan administrators on compliance requirements and contractual obligations of the plan sponsor
  • Assist brokers and plan administrators with navigating their online portal, accessing digital resources, and resolving administrative, technical, and legal issues.
  • Ensure compliance with HIPAA policies regarding the protection of customer information.
  • Re-route tickets accordingly and collaborate with departments like Claims, Care Teams, and Network Operations to resolve customer issues.
  • Meet or exceed performance metrics such as response time, resolution time, customer satisfaction scores, and quality standards.
  • Provide internal feedback on Product issues and safeguard the user experience.

About you:

• • 2 years+ of experience in work areas adjacent to support
  • Strong time management and organizational skills
  • Experience in health insurance or a related field preferred
  • Comfortable with remote work and modern web applications
  • Bilingual in Spanish and English is a plus
  • Ability to handle stressful situations with patience and resilience
  • Adaptable to changing policies, procedures, and technology
  • Outstanding communication skills in-person, over the phone, in writing, via email, chat, carrier pigeon, etc.
  • Unparalleled attention to detail. You love getting into the weeds to get things done.
  • Gritty. You’re willing to jump into any of the team’s work and support. We’re a small team and sometimes when a few of us are out, we all need to help fill in for each other.
  • You are mission-driven. You care about making our healthcare system work better for people and business owners.
  • You ask questions from a place of genuine curiosity and humility.
  • You assume positive intent and meet your teammates with compassionate candor to solve problems together.
  • You remain flexible, resilient, and foster a culture of continuous learning even in the face of hardship. 
  • You bring a bias for action paired with intelligent risk-taking.
  • You follow through on your commitments and foster trust with your colleagues

Benefits:

• • Remote company with a fully distributed team – no return-to-office mandates
  • Flexible vacation policy (and a culture of using it)
  • Medical, dental, and vision insurance with 100% company-paid employee coverage
  • 401(k), FSA, and HSA plans
  • Paid parental leave
  • Short and long-term disability, as well as life insurance
  • Competitive stock options are offered to all employees
  • Transparent compensation & formal career development programs
  • Paid one-month sabbatical after 5 years
  • Stipends for setting up your home office and an ongoing learning budget
  • Direct positive impact on members’ lives – wait until you see the positive feedback members share every day

$26.44 - $26.44 an hour

Our cash compensation amount for this role is targeted at $26.44 per hour for all US-based remote locations.

Final offer amounts are determined by multiple factors including candidate experience and expertise and may vary from the amounts listed above.

About Sana

Founded in 2017, Sana is a health plan solution built for small and midsize businesses — designed around our integrated primary care service, Sana Care. It’s the foundation of everything we build: ensuring members can easily access high-quality, affordable care while employers and brokers have the tools they need to manage company benefits with confidence.

We’ve been remote-first since day one, with a fully distributed team across the U.S. We value curiosity, ownership, and speed — and we build in the open, together.

If you’re energized by solving complex, meaningful problems and want to help reshape how healthcare works from the inside out, we’d love to meet you.

Admin Manager

Remote California

Remote Washington

Remote Arizona

Remote Oregon

Remote Nevada

Full time

R-045770

What if you could build a career where ambition meets innovation? At LPL Financial, we empower professionals to shape their success while helping clients pursue their financial goals with confidence. What if you could have access to cutting-edge resources, a collaborative environment, and the freedom to make an impact? If you're ready to take the next step, discover what’s possible with LPL Financial.

Job Overview:

We are seeking a dynamic and experienced Admin Manager to lead the Client Service Associates for our Managed Support Team within the Employee Affiliation Model. This key leadership role is responsible for overseeing centralized administrative operations and ensuring exceptional support is delivered to Financial Advisors and their teams nationwide—including those affiliated with banks and credit unions.

The ideal candidate brings a strong background in investment-focused branch management, with deep knowledge of brokerage operations, client service models, and advisor support structures. Proven success managing support teams in a fast-paced financial services environment is essential.

Experience with both W-2 and 1099 advisor models is strongly preferred, as is the ability to lead cross-functional initiatives and support firm-wide programs.

If you are passionate about operational leadership and building high-performing administrative teams that support investment advisors and wealth management professionals, we invite you to help shape the future of advisor support in our growing employee affiliation model.

Responsibilities:

• Provide day-to-day leadership and direct management of Client Service Associates (CSAs) and Support Staff across branch offices.

• Serve as an advocate for assigned offices and navigate offices through the intricate details of LPL policies/procedures.

• Partner with internal teams to advance operational excellence and support the expansion of the Employee Affiliation Model.

• Drive adoption of scalable processes and best practices that align with the direction of the Managed Affiliation Admin Organization.

• Manage team capacity planning to ensure consistent service coverage.

• Support associate development through timely feedback, monthly 1:1s, and alignment to career goals.

• Motivate and lead through organizational change, fostering a resilient and adaptable team culture.

• Promote a culture of coaching, learning, and excellence with a focus on advisor and client experience.

• Lead performance management and compensation discussions aligned with pay-for-performance principles.

• Act as a liaison between branch teams and Home Office partners, advocating for needs and delivering solutions.

• Lead administrative initiatives and projects that support our Employee Advisor teams.

• Identify opportunities to improve workflows, increase efficiencies, and streamline support models.

• Contribute to hiring efforts and talent development strategies to build and retain a top-performing support team.

• 30% Travel.

What are we looking for?

We’re looking for strong collaborators who deliver exceptional client experiences and thrive in fast-paced, team-oriented environments. Our ideal candidates pursue greatness, act with integrity, and are driven to help our clients succeed. We value those who embrace creativity, continuous improvement, and contribute to a culture where we win together and create and share joy in our work.

 Requirements:

• FINRA Series 7 and Series 66 or ability to obtain within 120 days

• 2+ years of experience supporting Financial Advisors in a branch or investment office setting

• 2+ years brokerage/financial services industry knowledge

Preferences:

• FINRA Series 24, 9/10

• Bachelor’s degree; preferably in Business, Accounting or Finance

• Demonstrated experience leading branch operations or investment support teams

• Strong customer focus, excellent verbal and written communication skills and extremely organized

• Strong analytical, strategic planning skills and relationship management skills

Pay Range:  $82,700-$137,800/year

Actual base salary varies based on factors, including but not limited to, relevant skill, prior experience, education, base salary of internal peers, demonstrated performance, and geographic location.

Additionally, LPL Total Rewards package is highly competitive, designed to support your success at work, at home, and at play – such as 401K matching, health benefits, employee stock options, paid time off, volunteer time off, and more.

Why LPL?

• Innovative Environment: We foster creativity and growth, providing a supportive and responsive leadership team. Learn more about our leadership team here!

• Limitless Career Potential: Your career at LPL has no limits, only amazing potential. Learn more about our careers here!

• Unified Mission: We are one team on one mission—taking care of our advisors so they can take care of their clients. Learn more about our mission and values here!

• Impactful Work: Our size is just right for you to make a real impact. Learn more here!

• Commitment to Equality: We support workplace equality and embrace erse perspectives and backgrounds. Learn more here!

• Community Focus: We care for our communities and encourage our employees to do the same. Learn more here!

• Benefits and Total Rewards: Our Total Rewards package goes beyond just compensation and insurance. It includes a mix of traditional and unique benefits, perks, and resources designed to enhance your life both at work and at home.

Service Order Specialist

ContractorClerical

Remote, US

Requisition ID: 1136

Salary Range:$55,000.00 To $86,000.00 Annually

About Sungrow:

Job Description:

This position will support Sungrow Service team with quotes and order execution. The position will support customers and the service team on a day-to-day basis, tasks including but not limited to direct customer support, facilitating communication between external customers and internal departments, CRM tool management, service administrative support, oversighting of the entire order process from Quote to execution and to distributing the parts/ service orders to the end user. Most importantly, this position has a customer relationship responsibility. 

Furthermore, the position will coordinate communication with other departments, review the current process, develop new processes as needed, and be responsible for their implementation. This position needs to have a strong understanding of Excel, with the ability to keep price lists updated and accurate, work with our overseas teams to ensure updated pricing. The position will be required to work with our Supply chain management team to ensure parts orders are received in a timely manner. Lastly, the position will coordinate with our accounting dept to ensure accurate and timely billing to customers as orders are shipped. 

Requirements / Competencies: 

• Can-do attitude and obsession with excellent customer support
• Self-starter, strong initiatives with an excellent communication ability
• Organizational skills required 
• Strong computer skills 
• Attention to detail and ability to execute tasks on-time
• Advanced Excel knowledge 
• Experience in solar preferred
• Ability to create processes and procedures
• Excellent communication skills needed for customer-facing and internal-facing interaction
• Logical thinking, resourceful attitude 
• Working with HQ to provide CRM management support. CRM tool experience is a must; experience with SAP C4 Hana is a plus

Work Location, Status and Travel:

• Contract-to-Hire, USA, Remote 
• Travel 10% possible 
• No visa sponsorship

For candidates in the states of California, Colorado, New York and Washington, the anticipated annual base salary for this role is between $55,000 - $86,000 This range does not include any other compensation components or other benefits that an inidual may be eligible for. The base salary offered is dependent upon several factors, including but not limited to job-related skills, qualifications, experience, education, location, or other factors related to the role.

Sungrow is an equal opportunity employer.  Due to strong interests in this position, Sungrow will only reach out to those candidates who best meet the requirements.  Thank you for your interest in Sungrow****_._

 #LI-LB1

Event Manager I

Remote - USA

Full time

R7809

The expected salary range for this position is $80,170.00 - $94,197.40.

Employees in specific high cost of labor locations in the United States (such as San Francisco, CA and Seattle, WA) may qualify for a geographic differential. Compassion International is not responsible for third parties who omit this information when copying and re-posting job openings.

Overview

As an Event Manager you will manage logistics and on-site execution for Global Philanthropic Engagement (GPE) conferences, meetings, events, and special activities, coordinating with internal and cross-functional teams, venues, and vendors to ensure seamless delivery.

At this career level, you will independently coordinate and oversee the successful implementation of events or participate as a team member for major, complex initiatives. The role supports contracting, budgeting, timeline management, and the maintenance and improvement of event intake systems and processes, as well as KPI/ROI tracking.

You will balance strategic objectives with detailed execution, contribute to defined attendee experience components, and demonstrate adaptability within a fast-paced, dynamic environment. You may provide coaching or guidance to other specialists.

What will you do?

• Maintain a personal relationship with Jesus Christ. Be a consistent witness for Jesus Christ, maintaining a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully uphold Compassion’s ministry in prayer.
• Act as an advocate to raise the awareness of the needs of children. Understand Christ’s mandate to protect children. Commit to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abide by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Report any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately support responses to incidents if they occur.
• Uphold and engage in Compassion’s core Cultural Behaviors.
• Implement event strategy through the coordination of meeting and event components and logistics as directed by leadership.
• Coordinate and execute meetings, events, and special activities, including but not limited to event task lists and timelines, invitations and marketing pieces, registration details, accommodations, transportation, communication, vendor and other event resources, tracking, and reporting.
• Liaise with external partners and coordinate the contract process for meetings, conferences, and events; research event sites and venues, communicate with vendors, facilitate agreements for managing transportation, meals and lodging, speakers, audio-visual support, etc.
• Monitor expectations for the success of events. Maintain meeting and event intake systems for GPE staff, events calendar, and processes for KPI and ROI tracking for events. Follow established ROI strategy to assess success using standard event measurement practices and tools. Execute pre- and post-event surveys and implement action plans in response to feedback.
• Partner closely with GPE staff to provide strong service and support to donor-facing teams, strengthening donor engagement and contributing to revenue outcomes while supporting event-related workflows, expectations, and relationship management.
• Execute attendee experience components as defined by leadership, ensuring all guest-facing elements are delivered with excellence.
• Collaborate and communicate effectively with GPE and cross-functional staff to ensure smooth coordination and strong working relationships throughout each event.
• Coordinate with GPE and cross-functional teams within Compassion to facilitate the development of resources for events, meetings, conferences, activities, and special events. May further manage timelines regarding the preparation of all materials for marketing, mailings, and handouts as well as media to be used at conferences and events.
• Serve as a communication link between GPE and hotel and venue staff.
• May coach and provide expertise to other professionals and support staff in the event relations discipline. Some administrative work may be required, including but not limited to preparation and management of complex invitation lists, review and preparation of vendor invoices, payments, expense reports, contract administration, transportation and travel arrangements, general recordkeeping, and documentation.

What do you bring?

• Bachelor's Degree in a related field.
• Seven years relevant experience working in this or a related field with prior corporate events experience required.
• Cvent software platform competency or experience is preferred.
• Current Certified Meeting Planner (CMP) certification preferred.
• A self-starter mindset and intuitive judgment in navigating dynamic event needs, proactively identifying solutions and taking appropriate action with minimal oversight.
• Ability to work independently within a small, high-performing team, effectively prioritizing responsibilities, managing time, and advancing projects
• Ability to balance strategic perspective with detailed execution, aligning logistical plans with event goals, donor experience objectives, and the evolving priorities of the team, department, and organization
• Professionalism, mature judgment, and strong emotional intelligence in all donor-facing interactions, displaying polished communication, situational awareness, and the ability to adapt demeanor and approach appropriately to the context
• Flexibility and resilience within a dynamic, fast-changing event environment, operating effectively within established structures while adapting to unexpected challenges in a steady and solutions-oriented manner.
• Ability to sit, stand, and walk for up to between 8-12 hours per day on site at meetings and events.
• Ability to travel up to 20% of normal schedule.

Why work here?

• The mission: Join a team that is motivated to release children from poverty in Jesus’ name.
• Our benefits: Receive generous paid time off, 10% contribution to a 403(b) retirement fund on top of your salary, excellent healthcare coverage, free short-term professional counseling, and more.
• Spiritual growth: Participate in regular chapel services, prayer groups, and department devotionals.

#LI-REMOTE

Administrative Assistant Senior

Job Number: 258412

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a senior level administrative assistant, you’ll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements.

You’ll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment.

Must-have qualifications

· High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others.

Preferred skills

· Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes

· Excellent interpersonal and communication skills with the ability to interact effectively with others

· Ability to multi-task and prioritize work assignments while working independently

· Prior Legal office experience

Location

· This is a hybrid remote role, with occasional travel for training or meetings, based on business need. 

· Candidates must live within a reasonable driving distance of the Newport News VA office. 

Hours

· Monday- Friday, between the hours of 7:00AM-6:30PM ET.

Compensation 

· $24.14- $26.83/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Senior Executive Assistant

remote type

Hybrid (8 days/month)

locations

USA - New York City, NY

USA - Philadelphia, PA

time type

Full time

job requisition id

R0047936

Schedule: Hybrid in office 2 days a week preferred in New York or Philadelphia office

About the role 

As a trusted partner to senior leadership, you will play a critical role in driving operational excellence and enabling strategic priorities within our Health Division. This is more than an administrative role—it is an opportunity to influence outcomes, anticipate needs, and ensure our executives can focus on what matters most. If you thrive in a fast-paced, dynamic environment and take pride in delivering seamless support with professionalism and discretion, we want you on our team. 

As a Senior Executive Assistant, you will provide high-level administrative and project management support to multiple senior executives within the Health Division leadership team. This role requires exceptional judgment, organizational skills, and discretion, along with a strong ability to manage competing priorities in a fast-paced environment. The ideal candidate has deep knowledge of organizational operations and proficiency in Microsoft Office Suite and enterprise systems. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

Calendar & Meeting Management: 

• Prioritize and manage calendars and email requests, ensuring timely responses and appropriate urgency. 

• Exercise discretion and judgment when responding to meeting requests and maintaining confidentiality. 

• Organize logistics and prepare agendas for internal and external meetings, partnering with staff and vendors for seamless execution. 

• Gather and distribute briefing materials, conduct research as needed, and ensure executives have all necessary information in advance.

Project & Presentation Support: 

• Assist with information gathering, data management, and presentations and for special projects, team meetings and communications. 

• Support planning for monthly ision meetings, annual strategy sessions, and other corporate events.

T&E / Vendor / Budget Management: 

• Arrange travel and ground logistics for executives, balancing cost efficiency and convenience within corporate guidelines. 

• Prepare and process expense reports, recognition awards, and time-off tracking. 

• Manage vendor setup, billing, and payment processing, ensuring compliance with budget and corporate policies.

Backup Support: 

• Provide coverage for the Executive Assistant to the CEO during peak periods or vacations. 

• Performs other duties as assigned

Qualifications 

Education: 

• High School Degree required; College degree or higher education courses are a plus

Experience: 

• 5+ years experience supporting VP-level or above executives  

• Strong proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). 

• Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects.

• Collaborative with ability to coordinate and manage stakeholders effectively.

• Passionate to grow and learn new skills

• Familiarity with project management best practices. 

• Experience in a large, matrixed environment, a huge plus.

Essential Competencies/skills: 

• Exceptional organizational, planning, and time management skills. 

• Ability to adapt processes and anticipate operational issues. 

• Strong judgment and problem-solving skills in a matrixed environment. 

• Experience managing multiple time zones and large volumes of information. 

• High attention to detail and ability to maintain confidentiality. 

• Professional demeanor with excellent verbal and written communication skills. 

• Ability to build strong relationships internally and externally. 

• Flexibility to tend to urgent matters outside of normal business hours.

Travel: <10% travel expected

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.  They are not intended to be an exhaustive list of all duties and responsibilities and requirements.

Compensation:

$68,900.00 - $118,050.00 USD

Administrative Assistant Senior

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a senior level administrative assistant, you’ll play a pivotal role on our team. Ideal candidates will possess strong time management and communication skills with the ability to manage and maintain calendars, reserve event locations, and manage travel arrangements.

You’ll also be tasked with standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment.

Must-have qualifications

· High School diploma/ GED equivalent or higher and a minimum of five years administrative work experience, which should include experience overseeing the work of others.

Positions 

· Two Senior Administrative Assistant positions are available. One supporting our Subpoena team and the other for the File Opening unit. 

Preferred skills

· Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Notes

· Excellent interpersonal and communication skills with the ability to interact effectively with others

· Ability to multi-task and prioritize work assignments while working independently

· Experience working in a law office, supporting legal staff

Compensation 

· $26.57-$29.52/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Location

· The Subpoena role requires one day in the week in the office.

· Both roles require in person onboarding with two days a week in the office for the first six weeks and the following four weeks with one day in the office. Both roles may have travel to the office required for meetings and/or trainings based on business need. 

· Candidates must reside within a reasonable driving distance of the Plymouth Meeting PA office. 

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Specialist, National Credentialing (Remote)

Molina Healthcare

Job ID 2035946

Provides support for Molina enterprise credentialing activities. Ensures that the Molina provider network consists of providers that meet all regulatory and risk management criteria - effectively minimizing liability to the company and maximizing safety for members. Responsible for initial credentialing, recredentialing and ongoing monitoring of sanctions and exclusions process for practitioners and health delivery organizations in the Molina network.

Essential Job Duties

• Evaluates credentialing applications for accuracy and completeness based on differences in provider specialty and obtains required verifications as outlined in Molina policies/procedures and regulatory requirements, while meeting production goals.

Required Qualifications

• At least 2 years of experience in a data processing, production, and/or administrative role - preferably in a health care setting, or equivalent combination of relevant education and experience. 

Preferred Qualifications

• Health care industry experience. 

Pay Range: $14.76 - $31.97 / HOURLY

About Us

Molina Healthcare is a nationwide fortune 500 organization with a mission to provide quality healthcare to people receiving government assistance. If you are seeking a meaningful opportunity in a team-oriented environment, come be a part of a highly engaged workforce dedicated to our mission. Bring your passion and talents and together we can make a difference in the lives of others. Molina Healthcare offers a competitive benefits and compensation package. 

Job Type  Full Time

Posting Date 02/04/2026

Claims Administrative Support Specialist

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a claims administrative support specialist, you’ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.

Must-have qualifications

• High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
• Or one year post-secondary education

Preferred skills

• Proficiency using office equipment
• Proven organizational skills
• Ability to multi-task and quickly switch duties
• Communication skills with the ability to work in a team-environment
• Customer service and follow-up skills

Schedule:

• Monday - Friday 8:00 AM - 5:00 PM

Location:

• Albany, NY
• Hybrid position. In office expectation is based on business need

Compensation

• $20 - $21/hour
• Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.

Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.

Job Number: 258105

Executive Administrator (Fully Remote)

• Management
•  Remote - Work from home (Mountain)
• Intermediate
• Full-time

Description

Who We Are - Motivated by Purpose. Powered by Clinical Expertise.

Founded in 1983, we’re a clinically-driven, tech-enabled utilization management company offering expert clinical reviews, regulatory guidance, and actionable insights to healthcare organizations.

Excellence starts with our people.

WE OFFER

• A competitive compensation package.
• Benefits include healthcare, vision and dental insurance, a generous 401k match, paid vacation, personal time, and holidays.
• Growth and training opportunities.
• A team atmosphere with fun events and prizes scheduled throughout the year.

POSITION OVERVIEW

The Executive Administrator will work directly with the CEO. The Executive Administrator will work with the broader Executive and Senior Leadership Teams and the other Executive Administrators to perform administrative duties.  

Roles:

• Provide support to the CEO and Executive Leadership Team  
• Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.) 
• Provide support to the Administrative Team and availability for back-up coverage as needed

Major Responsibilities or Assigned Duties:

CEO administrative support: 

Serve as assistant to CEO: 

• Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products  
• Proactively manage calendars of _Office_rs by scheduling meetings and appointments and managing travel itineraries 
• Prepare expense reports and reconcile 
• Monitor incoming email requests and keep respective members of the leadership team apprised of important information 
• Leverage technology to support the _Office_r during regular tasks (ex. note taker in meetings) 
• Assist with ad-hoc large-scale projects from members of the Executive Leadership Team

Maintain an organized filing system of electronic documents 

Interface with external business partners as needed by the _Office_r (ex. board members, private equity support staff, banking officials, etc) 

Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated 

General Role and Responsibilities: 

• Uphold a strict level of confidentiality 
• Responsible for time-sensitive and PII sensitive information 
• Develop and sustain a level of professionalism among staff and clientele

Assist the Administrative Team with duties and provide back-up support with scheduling 

• Support all Quality Management initiatives as applicable 
• Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines 
• Participate in all Company meetings and training as applicable 
• Complete other duties and responsibilities as requested

Requirements

Qualifications: 

• Minimum one year of experience working in a customer service, logistics and/or clerical environment 
• Minimum three years of experience directly supporting one or more executive team members 
• Preference for experience within a health care/or managed care organization

Skills and Experience: 

• Ability to work in a fast-paced and high-functioning office setting 
• Ability to work independently with minimal supervision 
• Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines 
• Strong orientation to detail 
• Strong organizational project management and problem-solving skills with impeccable multitasking abilities 
• Proactive in solving situations before they become problems and impact the office and/or employees 
• Strong clerical skills, including typing, filing, copying, and faxing 
• Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software 
• Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards. 
• Friendly and professional demeanor

Education: 

• High School diploma 
• Preference for Bachelor’s degree, preferably in communications, business, or health care

Work Environment:

Ability to sit at a desk, utilize a computer, telephone, and other basic office equipment is required. This role is designed to be a remote position (work-from-home).

Executive Business Administrator

Redmond, WA; Hybrid

Placement Type: Temporary

Salary: $35-40 Hourly up to $40.00/hr

Join a prominent enterprise at the forefront of global marketing, where innovation and collaboration drive success.

As a pivotal member of our team, you will directly empower senior leadership and a large, dynamic marketing organization to achieve their highest impact. Your strategic support and meticulous execution will be the backbone of efficient operations, allowing leaders to focus on strategic initiatives and drive significant business outcomes.

This is an opportunity to be an indispensable partner, contributing to the seamless functioning of a fast-paced environment and fostering a culture of excellence.

**What You’ll Do**

This role is central to the operational success of a large marketing organization, providing high-level administrative, calendar, and logistics support. You will be the right hand to a lead administrative professional, working closely with a team of administrative professionals to ensure smooth day-to-day execution and strategic project support.

Your contributions will directly enable our leadership to operate at their peak efficiency, managing complex schedules, coordinating critical events, and streamlining team processes.* Manage intricate calendars and schedules for a senior leader and their extended team, expertly navigating shifting priorities.

* Coordinate and execute a variety of events, from large team gatherings and town halls to smaller social functions, including venue booking, attendee communication, audio/visual arrangements, and travel support.

**What Makes This Role Exciting**

**Qualifications**

**Must-Have Qualifications**

**Nice-to-Have Qualifications**

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, erse teams to create impactful solutions that shape the future.

The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change. Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Title: Executive Administrative Support

Location: Costa Mesa United States

Full-time

Employee Status: Regular

Role Type: Hybrid

Job Posting - Salary Range: $63,964 - $110,872

Department: Administration & Office Support

Schedule: Full Time

Job Description:

Job Description

As an Executive Administrative Assistant, you will be reporting to the EVP of Data Office, Operations, and Governance.

• You will use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendars and events.
• You will provide support by being able to develop and prepare Excel and PowerPoint (must be advanced) documents and presentations.
• Be established as the subject matter expert in Outlook and Salesforce for the team, and a resource to help get the most effective and efficient use out of the software.
• Interface with the team, clients, vendors, and internal support groups in a professional and confident manner.
• Make arrangements and reservations for meetings, training, and conference calls.
• Prepare/maintain calendars, coordinate travel planning, reservations, and arrangements for executives with heavy travel and meetings.
• Process expense reports.
• Liaison with facilities and technology departments for office supplies and equipment

Qualifications

• 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
• Detail-oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
• Advanced-level user of PowerPoint, Excel, Salesforce, and Outlook software
• Experience and ability to contribute to smooth administrative and support processes
• Willing to work Eastern or Central time zone hours

Benefits/Perks:

• Great compensation package and bonus plan
• Core benefits including medical, dental, vision, and matching 401K
• Flexible work environment, ability to work remote, hybrid or in-office
• Flexible time off including volunteer time off, vacation, sick and 12-paid holidays
• Explore all our exciting benefits here: https://yourexperianbenefits.com/cand-index.html

Additional Information

Our uniqueness is that we celebrate yours. Experian's culture and people are important differentiators. We take our people agenda very seriously and focus on what matters; DEI, work/life balance, development, authenticity, collaboration, wellness, reward & recognition, volunteering... the list goes on. Experian's people first approach is award-winning; World's Best Workplaces 2024 (Fortune Top 25), Great Place To Work in 24 countries, and Glassdoor Best Places to Work 2024 to name a few. Check out Experian Life on social or our Careers Site to understand why.

Experian is proud to be an Equal Opportunity and Affirmative Action employer. Innovation is an important part of Experian's DNA and practices, and our erse workforce drives our success. Everyone can succeed at Experian and bring their whole self to work, irrespective of their gender, ethnicity, religion, colour, sexuality, physical ability or age. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.

Program Coordinator, Grant Services

Grant Services - Remote- Continental United States (Remote)

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability.  At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. 

Position Summary 

The Program Coordinator (PC), Grant Services, is a full-time position. Reporting to the Associate Vice President, Grant Services, the PC will manage administrative functions for the Grant Services team. In addition, the PC will monitor key grant services files, project management, and productivity systems. The PC operates with the goal in mind that A__ll Rural Students Succeed.  

Primary Duties and Responsibilities 

To perform this job successfully, an inidual must be able to perform each primary duty satisfactorily. The requirements of the position are representative of the knowledge, skill, and/or ability required, with regular and predictable attendance essential. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

• Book and manage the team’s travel and expense reporting 
• Purchase office supplies and resource materials needed by the team  
• Oversee and maintain the calendar for internal and external engagements for the Grant Services team  
• Manage and monitor sites and software platforms for team and cross-team information sharing, document management, and action commitments 
• Assist the team with implementing projects by drafting contracts, initiating purchase requests, and providing regular progress reports to stakeholders to ensure work is compliant and progressing as expected 
• Manage the systems and mechanisms for the Grant Services team to deliver virtual and in-person meetings and trainings to include providing technical assistance to participants, drafting materials and agendas for each session and capturing meeting notes and action items 
• Track budget action items for the finance and strategy budget, and supporting the submission of all invoices related to the team’s work  
• Support grant development activities to include ensuring grant files are complete, and reviewing pre-and post-award materials as requested 
• Monitor and recommend changes to internal administration processes 
• Draft and proofread various grant-related, financial and contractual documents and identifying errors or places to clarify 
• Develop forms, collect data, create documents, and draft processes and procedures to support Grant Services team workflows 
• Other roles/duties will be assigned as necessary to assist and support in the attainment of our mission, All Rural Students Succeed

Position Location & Schedule 

The position will be considered for remote work with periodic travel required and meetings in Berea, Kentucky.  

Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. ET with in-office, hybrid and/or remote work a possibility. Because of the nature of the responsibility to schools, partners, funders, and to the service region, inidual _office_s or departments may have operating hours that extend beyond this period and may include evening and/or weekend hours. 

Minimum Qualifications 

Education required to ensure success in this position: 

• Associate’s degree or five years of related experience

Experience required to ensure success in this position: 

• Administrative experience within a professional office setting   
• Experience coordinating and supporting system improvement 
• Minimum two years' experience in complex project management from initiation to completion

Special skills, knowledge and abilities: 

• Exceptional written and oral presentation skills  
• Demonstrated ability to multi-task and successfully manage several projects simultaneously   
• Demonstrated and practical, professional experience with the Microsoft Office 365 suite of software, including: Word, Outlook, Teams, Project, Excel, PowerPoint, SharePoint, etc. Additional experience with process mapping software is a plus
• Must maintain confidentiality and protect the private nature of files and correspondence  
• Demonstrated experience in event planning and implementation 
• Demonstrated ability to build relationships and work collaboratively with others
• Must have a willingness to learn new skills and train for new processes quickly and on a rolling basis

License, certification, or registration necessary: 

• Valid driver’s license 
• Ability to successfully complete pre-employment background check

Physical requirements: 

• Ability to work in a high-energy office 

• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants 

• Ability to operate standard office equipment and computer software programs 

• Ability to operate motor vehicle 

• Ability to travel independently by car and plane both locally and nationally

Environmental conditions: 

• Work in a fast-paced setting with frequent interruptions and shifting priorities

Additinal Company Information  

PRI offers a wide array of benefit options, to meet the financial, educational, and health needs of you and your family. 

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage. 
• _Flex_ible spending accounts, plus an employee assistance program. 
• Life and long-term disability insurance and retirement plan. 
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave. 
• Tuition assistance and professional development for employees.

Partners for Rural Impact is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.  

Location

Remote- Continental United States (Remote)

Department

Grant Services

Employment Type

Full-Time

Minimum Experience

Mid-level

Part-Time Operations & Data Specialist

About I AM ALS

I AM ALS is a patient-centric movement revolutionizing how to end disease. The nonprofit provides critical support and resources to people with ALS, caregivers, and loved ones. We empower advocates to raise awareness and lead the movement against ALS in driving the development of cures. Founded in 2019 by husband and wife team Brian Wallach and Sandra Abrevaya, I AM ALS was born out of their desire to rewrite the ALS story for Brian and the tens of thousands of other people with ALS.

I AM ALS has rapidly grown into a powerful, patient-driven movement with an advocate base over 50,000 strong. We’ve passed critical legislation, hosted nationwide events, and provided essential support to thousands affected by ALS. But there’s more work to be done to grow awareness and amplify our impact.

About the Opportunity

We are expanding our capacity for strong and efficient internal operations and systems as we scale a national movement. This part-time position will help integrate and support a healthy, streamlined data infrastructure across all our fundraising, volunteer, communications, and policy work. This is an incredible opportunity for someone who is passionate about building streamlined systems, strengthening data integrity for decision making, and applying these skills not only within a team but also to improve the experience of volunteers and donors. As I AM ALS continues to grow its scale and impact, we’re looking for a builder who can come along with us to craft a streamlined, nimble, tech-forward infrastructure. This person will report to the Chief of Staff, who will support and help sequence the priorities of this role.

Key areas of work will include the following:

• Donation processing and data entry: Process and reconcile donations, maintaining clean records that support donor trust, stakeholder stewardship, and strategic decision making.
• Development operations: Support revenue tracking, analysis, and reporting; donor research and funder prospecting; and stewardship of donor and community fundraisers.
• Data infrastructure & CRM administration: Support CRM administration, including data integrity, automations, and user support, with a focus on improving how data is collected and used across teams.
• Operations administration: Provide limited administrative support to the Chief of Staff across finance, operations, IT, and legal compliance, while improving workflows and internal systems.
• Other duties as assigned: Pitch in on evolving operational needs in a small, fast-moving organization, with an emphasis on efficiency, clarity, and cross-functional collaboration.

Who You Are

You are resourceful, curious, and an early adopter when it comes to technology. You’ll spend the time to learn the full feature set of a tool to ensure you have a handle on all the ways it can be utilized; and enjoy being a to-go resource and coach for your colleagues as they adopt those same tools. You love drafting a nice, clear SOP but also understand the need to balance structure with agility.

You find yourself constantly refining processes, workflows, or systems to make them more efficient. You enjoy the challenge of honing a CRM to the point that it produces clean, dependable data for strategic decision making. At the same time, you’re also someone who enjoys providing direct support to members of the community – volunteers or donors, for example – to help address their needs and to ensure they have a warm, responsive experience of our organization.

This role will ask you to balance with equal proficiency between data and relationship management, always thinking about how to iterate on our internal operations to make the lives of everyone a bit easier. The role will span across functions within our small team, so every day will be a bit different and call on you to leverage generalist skills.

To be successful in this role, you’ll need to have a combination of the following experience and qualifications:

• 2+ years of experience administering a CRM or managing, analyzing, and reporting on data (Experience with EveryAction is a bonus)
• 2+ years of experience with developing and maintaining workflows, automations, and data collection tools
• Experience with fundraising or fundraising operations is strongly preferred
• Experience with or interest in being a champion for AI adoption
• Demonstrated strength and interest in maintaining _flex_ibility and creativity in a fast-paced startup environment; willingness to give and receive feedback
• Excellent communicator, collaborator, and critical thinker
• Experience in health, nonprofits, and/or patient advocacy helpful but not required

Position Details

• Type: Part-time position (approximately 20 hrs/wk). We’re open to discussion as to how this role is structured (contractor or part-time employee), but expect it to be performed M-F during working hours.
• Details: Travel will be occasionally required for annual events or staff gatherings.
• Location: This position is primarily remote, but must be located in metro Washington, DC, with the ability to commute at least 1x per week for administrative duties.
• Compensation: $2,500–$3,500 per month, depending on experience and whether the role is structured as a part-time employee or independent contractor.

Our mission is to accelerate a cure for ALS by mobilizing collective power to drive urgent policy and systems change. Our employment decisions are based on I AM ALS’ goals, business needs and inidual qualifications, without regard to a person’s race, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other status protected by law. We are building a bold, inclusive, and mission-driven team because solving ALS demands it, and we would welcome applications from candidates of all backgrounds.

To Apply

Please submit your resume and replies to our application questions at our Application Form. Applications will be reviewed on a rolling basis and accepted until the position is filled, but priority will be given to those who apply before February 13, 2026

People Admin Manager

Location

Paris Office

Employment Type

Full time

Location Type

Hybrid

Department

People

Your Mission

As People Admin Manager, your objective is to manage the day-to-day administrative operations of the company. You strive to deliver a best-in-class experience to all team members.

Your mission includes:

• Admin:

  • General: You prepare legal contracts for our new joiners and contract updates. You work with our talent and legal teams when adjustments are needed. You ensure all administrative tasks are completed accurately and on time (e.g., paperwork).

  • Payroll & Benefits: You manage the payroll and benefits across our different geographies (US, FR, and remote using our EOR).

• Workplace and Remote Management: You partner with Upflow’s leadership to set up and enforce best-in-class office and remote policies for our hybrid organization and own its day-to-day implementation. You help to maintain the office, including ordering supplies and managing vendor and landlords relationships. You control and approve all the travels of the team. You partner with our account managers at TravelPerk when traveling team members need assistance. You are responsible for controlling expense reports in our tools.

• Culture & values: You ensure that Upflow’s values translate into areas of responsibility you own. You support the company’s leadership in setting up routines, and organizing various team activities and events (e.g., offsites, meetups, conferences, breakfasts, office drinks, etc.)

• Security: Assist in the deployment and configuration of IT devices. Maintain and track device inventory. Perform routine updates and troubleshooting of hardware/software. Support end users with device-related issues. Ensure compliance with IT security policies and procedures.

Your Responsibilities

• Own the Admin mailbox

• Onboarding management

• Maintain employee records

• Offboarding management

• Misc. admin request

• Prepare payroll in 3 HRIS (Payfit, Gusto, Deel)

• Manage meal vouchers (Swile, Gusto and Deel alloc)

• Manage benefits (Alan, UHC)

• Maintain HRIS

• Own subscriptions (e.g., PayFit, TravelPerk, etc.) and other contracts (e.g., WeWork) related to your scope.

• Manage IT inventory

Workplace and Remote Management

• Order office supplies

• Own the relationship with landlords (WeWork)

• Manage travel bookings (TravelPerk)

• Approve expenses reports (Payfit, Airbase, Deel)

• Own our virtual mailboxes (Sedomicilier, VPM)

Culture & Values

• Manage swag inventory

• Manage the team calendar

• Support the organization of team routines (breakfast, lunch, Thurs. drinks) and events (team buildings, offsites)

Who you are

• Organized: You are a highly organized person. You prioritize your tasks to meet deadlines.

• Savvy for productivity software: You are comfortable with software like Google Workspace (Docs, Sheets, Drive) or Microsoft Office. You are comfortable juggling between multiple cloud-based apps (e.g., Notion, Airbase, Spendesk, etc.).

• Agreeable: You like to connect with new people. You take care of your relationships with internal stakeholders (team members, leadership team, founders) and external stakeholders (facility managers, landlords, public administrations).

• Fluent: You can communicate (speaking, writing) both in English and French.

Also:

• Living in Paris, France, metropolitan area. This is an office-based position (75003 Paris). Still, you can be granted up to two days of remote work per week upon your manager’s approval.

Preferred experience

Come as you are! Yet, we will be sensible to your experience in:

• paperwork management

• payroll management

• customer-facing roles

Why join us?

• International Mindset: We have offices in Paris and New York.

• Flexible working: On-site job in Paris in a hybrid office culture.

• Exciting moment: Opportunity to join early and contribute to the partnership function from the ground up.

• All-star team: Extremely solid team with deep functional and domain expertise.

• Learning opportunity: Strong focus on learning and growing through education and professional development in hard and soft skills.

• Trusting environment: Hands-off management style. We have a strong culture of ownership and autonomy.

• Best in class perks: 35 paid days off, meal vouchers, cool offices, top-of-the-range equipment, great healthcare, and competitive salary and equity.

• Offsites: Regular offsites with the team, meetups, and strong connections to the startup ecosystem

Document Processor

locations

Minneapolis, MN - Hybrid

time type

Full time

job requisition id

R4792

ob Summary:

Under general supervision, receives and logs various essential rehabilitation program documents.  Reviews documents or completeness and accuracy; reviews to ensure the document agree with verbal attestations by the borrower by comparing to schedules and other information stored in the collections system; follows up with staff and borrowers as appropriate to resolve discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives and logs rehabilitation documents
• Reviews documents for completeness and accuracy
• Reviews system of record schedules and financial statements to ensure they match documents
• Inputs information on various screens and fields to reflect results of review
• Updates notes in system of record and collections system as necessary
• Follows up with staff and borrowers as appropriate to resolve discrepancies
• Complies with all ECMC Group Policies
• Performs other duties as assigned

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

• High School or GED

• 3+ years of experience working in a call center or high volume operations environment

  KNOWLEDGE, SKILLS and ABILITIES  

• Basic computer skills

• Basic math skills

• Strong data entry skills

• Effective written and verbal communication skills with the ability to clearly and effectively convey information to iniduals or groups.   

• Proficient knowledge and skills working in a computer based office suite environment; Microsoft Windows or Mac Office

• Ability to work with high volumes efficiently and accurately

• Demonstrated data entry and typing skills

• Displays and promotes high standards of ethical conduct and behaviors consistent with organizational and government standards

• Ability to consistently carry out job responsibilities  

• Strong customer service and telephone communications skills preferred

• Basic analytical and problem solving skills preferred

WORK ENVIRONMENT

Office:  Work is normally performed in a typical interior/office environment that requires normal safety precautions (such as in typical office or administrative work).

PHYSICAL DEMANDS

Sedentary work:  Job involves sitting most of the time; walking, lifting, bending, standing etc. may be minimally required.

TRAVEL

Rarely if at all – less 10% of the time.

ADDITIONAL PERTINENT INFORMATION:

The hourly pay range for this position is $19.00 - $22.00. Actual compensation may vary based on factors such as relevant experience, peer and market benchmarks, and geographic location.

• Required to work normal hours to successfully perform the job responsibilities
• May have to work overtime when needed
• High volume document processing and significant data entry activities
• Frequently subjected to interruptions, multiple calls and inquiries
• The noise level in the work environment is usually quiet to moderate

ECMC Group also provides a comprehensive benefits package:  

• Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
• Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, holiday time off, paid time off accrual starting at 20 days/year and commuter subsidy.
• Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.

Membership Administration Coordinator

USA Rugby - Entry Level

Denver · CO · Hybrid

Membership · Administrative Support

$19.50 - $22.50 / hour

Location: Denver, Colorado (Hybrid: 1 day/week in-office required)

Position Summary

The Membership Administration Co-Coordinator is a key operational support role within USA Rugby’s Memberships function. You will be responsible for delivering timely, accurate, and member-focused administrative support across several aspects of USA Rugby membership, with a strong emphasis on customer service, compliance, and system-based workflows.

Key Responsibilities

• Member Services: Respond to inquiries via phone, email, and HelpScout; provide guidance on membership policies and system use.
• Tours & Sanctioning: Process inbound/outbound tours, player clearances, and tournament sanctioning.
• Insurance Admin: Process accident insurance claims for College and Senior Club members.
• General Admin: Maintain accurate records and assist with data validation.

Qualifications & Experience

• Strong customer service orientation and high attention to detail.
• Comfortable working across multiple systems and platforms (e.g., Rugby Xplorer, HelpScout).
• Preferred: Experience in sports/non-profit administration or knowledge of U.S. rugby structures.

Compensation & Benefits (Colorado Disclosures)

Pay Range: The anticipated hourly rate for this position is $19.50 – $22.50 per hour.

• Paid Sick Leave: Accrual of 1 hour of paid sick leave for every 30 hours worked (up to 48 hours per year) per the Healthy Families and Workplaces Act (HFWA).
• FAMLI Coverage: Access to Colorado’s Paid Family and Medical Leave Insurance (FAMLI) program for qualifying life events (bonding, medical, or safety leave).
• Workers’ Compensation: Coverage for on-the-job injuries.
• Immediate vesting 401(k) option

Software Licensing & Admin Coordinator

 Smyrna, Georgia

Bilingual Software Licensing & Administrative Coordinator 

Location: Smyrna, GA (Hybrid)

ExecuSource is partnering with a growing company in the fashion & apparel software industry to hire a Bilingual Software Licensing & Administrative Coordinator. This is an excellent entry-level opportunity for a bilingual Spanish professional with strong administrative and customer coordination skills who is looking to grow within a collaborative customer success environment.

This role is not a technical or engineering position — it is focused on organization, communication, and supporting customers through software licensing and update processes.

Position Overview

The Software Licensing & Administrative Coordinator supports customers with software updates, licensing renewals, and system changes while coordinating closely with internal teams including account management, field service, and training. This role owns administrative processes and serves as a key communication bridge between customers and internal stakeholders.

Key Responsibilities

• Track software licenses, renewals, expirations, and related equipment

• Assist customers with software updates and new releases

• Communicate with customers regarding licensing, installations, and system changes

• Coordinate with internal teams including account managers, trainers, and field service engineers

• Maintain accurate records within internal systems and CRM platforms

• Manage follow-ups and ensure smooth execution of licensing and update workflows

• Support customer success initiatives and ongoing process improvements

Required Qualifications

• Bilingual Spanish (spoken and written)

• 1+ year of administrative, customer service, or coordination experience

• Strong organizational and follow-up skills

• Comfortable working across multiple teams and systems

• Excellent communication and customer-facing abilities

Preferred Qualifications

• Exposure to Salesforce, SAP, or similar CRM/ERP systems

• Background in fashion, apparel, retail, textiles, creative, or design-related industries

• Experience in customer success, operations coordination, or administrative support roles

What You Can Expect

• Structured onboarding and hands-on training

• Supportive leadership and collaborative team environment

• Strong internal growth and promotion opportunities

• Hybrid work schedule (typically Tues–Thurs onsite)

• Opportunity for future international company events

About ExecuSource

ExecuSource is a professional recruiting firm connecting top talent with leading organizations across multiple industries. We partner closely with our clients and candidates to ensure strong long-term matches and career growth opportunities.

#LI-AP4

Sales Assistant, TX (Part-Time, Contractor)

locations

Remote - TX

time type

Part time

job requisition id

Req_12456

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas. This position requires the candidate to assist in implementing a variety of tasks that support all aspects of the sales process.

This role is a part-time contract position and requires candidates to reside within or near the assigned sales territory.

Essential Responsibilities:

• Collaborate with team members to provide administrative support (i.e., sales tracking, district research, inputting and updating data in CRM databases such as SFDC and spreadsheets).

• Assemble marketing materials and targeted collateral for mailings and presentations.

• Support account executives with events and conferences (i.e., procure samples, collateral, set-up and breakdown of the event, ordering food). 

• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when appropriate and in accordance with company safety guidelines.

Required Qualifications:

• Minimum 6+ months of previous experience supporting sales professionals (Account Executives, Account Managers, etc.)

• Live in proximity to the assigned territory

• Reliable transportation 

• Ability to lift up to 50 pounds with or without reasonable accommodation.

• Excellent written and verbal communication skills

• Exceptional organizational skills with an eye for detail

• Adaptable and a problem solver

Preferred Qualifications:

• Experience in education or curriculum sales

• 6+ months of experience with SFDC or other customer databases

• Ability to travel to local trade shows and/or conferences (5-10% travel)

• Technologically savvy, including experience with Google Workspace

Compensation:

The hourly rate for this role is $20.00. (Hourly travel rate: $20.00)

Position Type:  Online Secondary Teacher (Part Time)/Health

Location: IDLA - Remote Location

Department: Online Secondary Teacher (Part Time)

Job Description:

 Position Type: Non-Exempt, Part-Time

The Idaho Digital Learning Academy, a statewide virtual school, has openings for part-time Online Instructors. These part-time positions are remote and can be located anywhere in the state of Idaho.

  Job Responsibilities: 

• Deliver and manage online instruction through the Learning Management System.

• Communicate consistently with students via discussion boards, email, phone, and video/web conferencing.

• Collaborate with parents, local school staff, IDLA support teams, and administration.

• Grade assignments, provide timely feedback, and submit required progress reports and final grades according to the IDLA calendar.

• Support students through interventions and instructional assistance as needed.

• Create instructional modifications required by IEPs or 504 plans.

• Revise online course content as directed and maintain a visible instructional presence in all courses.

• Resolve student concerns in partnership with parents, school personnel, and IDLA administration.

• Uphold IDLA policies, including Acceptable Use and the Idaho Code of Ethics for Professional Educators.

• Ensure compliance with copyright and fair-use guidelines.

• Address discipline-related matters such as plagiarism, acceptable use violations, and due process requirements.

• Represent IDLA professionally and communicate program information to the community.

• Participate in required professional development, including trainings, online courses, and conferences.

• Maintain strong organizational and time-management practices to meet deadlines and instructional obligations.

• Be reasonably available at times convenient for students.

• Participate in regular instructional observations conducted by the online principal.

  Minimum Qualifications: 

• Idaho resident (preference for in-state candidates; out-of-state applicants may apply).

• Bachelor’s degree in Education or related content area.

• Current Idaho Secondary Teaching Certificate (state-issued preferred; interim certificates accepted).

• Endorsement in the subject area taught.

• Classroom or online teaching experience.

• Strong interpersonal, written, and verbal communication skills.

• High proficiency in online teaching environments and digital tools.

• Ability to work independently, stay organized, and manage multiple tasks effectively.

• Reliable, self-motivated, flexible, and receptive to change.

• Strong problem-solving skills and ability to apply innovative instructional strategies.

• Consistent professionalism, responsibility, and adherence to deadlines.

Important Information:

• Idaho Digital Learning FAQ (view on website)

• Idaho Digital Learning Website:  https://idla.org/careers/

  Compensation: Idaho Digital Learning Instructors are paid up to $182.00 per student in their course and can earn an additional $35.00 per student bonus based on exceptional teaching 

 Equal Employment Opportunity (EEO) Statement:

  **IDLA is an Equal Opportunity Employer, committed to providing equal employment opportunities without discrimination based on veteran status, disabilities, race, color, religion, political affiliation, sex, national origin, genetics, or other protected statuses as provided in state and federal law. 

At-Will Employment:** 

**Employment with IDLA is at-will, meaning that either the employer or the employee can terminate the employment relationship at any time, with or without cause or notice.

Work Location / Residency Preference:** 

This position may be performed remotely within Idaho, subject to business needs and applicable requirements.

Proposal Coordinator

Remote US, United States

Sales and Marketing

Regular Full-Time

Remote

2724

Job Description

About Us

Eagleview is a leading provider of aerial imagery, property insights and software that transforms the way people work. EagleView holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. EagleView provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed and better decisions.

Overview

Eagleview, the leader in aerial imagery, is hiring a Proposal Coordinator. The Proposal Coordinator supports the development and submission of proposals in response to government or commercial solicitations. We are a fast paced, energetic team driven by continuous process improvement. We’re looking for motivated, organized, and independent team members. This position requires good communication skills and the ability to quickly pick up new technologies.

The Proposal Coordinator plays an important role in the orchestration of proposal development efforts by managing timelines, coordinating activities, and ensuring compliance with solicitation requirements. Success in this role requires strong project management, organizational, and communication skills, as well as the ability to thrive in a fast-paced, rapidly evolving environment. The coordinator works independently while fostering a collaborative atmosphere across key stakeholders to ensure timely and high-quality proposal submissions.

Responsibilities

• Execute administrative duties related to the proposal process, including call scheduling and template creation.
• Monitor bid wires for new opportunities.
• Distribute opportunities to stakeholders.
• Submit completed proposals based on customer submission requirements.
• Compile bid packages for both online and print submissions.
• Track proposal data, such as win-loss record and internal timelines.
• Other duties as assigned.

Qualifications

• 2-4+ years’ experience in a related field.
• Highly organized and detail oriented.
• Experience reading and interpreting complex government solicitations (RFPs, RFIs, RFQs).
• Familiarity with collaborative proposal tools (e.g., Qvidian, Loopio, Privia, or similar platforms).
• Experience supporting teams in fast-paced, deadline-driven proposal environments.

Preferred

• APMP Foundation or higher-level certification highly preferred.
• Knowledge of federal acquisition systems and platforms (e.g., SAM.gov, FedConnect, GSA eBuy, Grants.gov).

EEO Statement

This job description is not an exclusive or exhaustive list of all job functions that a workforce member in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of the company.

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate’s work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program; Pet Insurance. This is a remote role with a preference for someone who can come into the Rochester, NY headquarters periodically. The pay range for this role is $26.00-$34.50 per hour. 

As an Equal Opportunity and E-Verify Employer, Eagleview Technologies does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and iniduals with disabilities are encouraged to apply. We are committed to giving all applicants equal opportunity to participate in the application process and are open to discussing reasonable accommodations for candidates with disabilities.

Title: Client Experience Associate - North Carolina

Location: Anywhere, North Carolina, United States

Job Description:

Job description

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it. We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Job requirements

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. The full system and internet requirements can be found here.

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

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Title: Clinical Psychiatrist

Location: United States

Department: Psychology

Job Description:

Description

A government contract requires that this position be restricted to U.S. citizens or legal permanent residents.You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify.

The Psychiatrist provides comprehensive psychiatric care as a Practitioner and Consultant, with emphasis on low- to moderate-acuity patients, primarily using virtual platforms. Responsibilities include evaluating, diagnosing, and treating patients with a variety of mental health conditions, including chronic disorders, psychosis, substance abuse, and other complications. The incumbent develops and implements treatment plans, makes recommendations for major diagnostics, and provides follow-up care. Collaboration with other medical and mental health professionals, military leadership, and case management teams is required to ensure coordinated, high-quality care.

Compensation & Benefits:

Estimated Starting Salary Range for Psychiatrist: Commensurate with experience.

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.Benefits are subject to change with or without notice.

Psychiatrist Responsibilities Include: 

• Conduct psychiatric evaluations, interpret laboratory and clinical findings, and prescribe treatment or refer to specialty services as needed.
• Provide virtual outpatient care for low- and moderate-acuity patients, maintaining high standards of clinical judgment and patient safety.
• Participate in Quality Assurance activities, making decisions impacting patient care, including hospitalization recommendations, Medical Evaluation Board (MEB) evaluations, and fitness-for-duty assessments.
• Prepare and maintain patient records, case summaries, and reports according to regulations and SOPs; update patient charts within 72 business hours or by COB for high-visibility cases.
• Collaborate with multidisciplinary teams, including physicians, psychologists, nurses, social workers, and military command, to ensure comprehensive care.
• Attend staff meetings, continuing education sessions, and quality improvement initiatives.
• Communicate TRICARE and DoD healthcare requirements to patients and ensure safe, effective therapeutic outcomes. 
• Performs other job-related duties as assigned

Psychiatrist Experience, Education, Skills, Abilities requested: 

• Doctor of Medicine (M.D.) or Doctor of Osteopathic Medicine (D.O.).
• Completion of accredited Psychiatry internship, residency, and/or fellowship.
• Minimum of 2 years providing psychiatric care via virtual platforms; experience within the Military Health System preferred.
• Current certification from the American Board of Psychiatry and Neurology or the American Osteopathic Board of Psychiatry and Neurology.
• Current, full, active, unrestricted license to practice Psychiatry.
• Basic Life Support (BLS) required. Advanced certifications do not replace BLS.
• Must obtain and maintain appropriate clinical privileges and fulfill credentialing requirements. 
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal – the ision of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. 

#CherokeeFederal #LI #LI-REMOTE

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Staff Psychiatrist

• Clinical Psychiatrist

• Telepsychiatrist

• Military Psychiatrist

• Outpatient Psychiatrist

Keywords:

• Mental health treatment

• Patient evaluation

• Virtual care

• Diagnostic assessment

• Care coordination

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. 

Many of our job openings require access to government buildings or military installations. 

Please Note:  This position is pending a contract award.  If you are interested in a future with Cherokee Federal, APPLY TODAY!  Although this is not an approved position, we are accepting applications for this future and anticipated need.

Title: Administrative Specialist- Psychiatry Team

Location: Framingham United States

Job Description:

Overview

Rate: $22/hr

The Administrative Specialist within the Psychiatry team works closely with the providers, nurses and medical assistants to create a customer-friendly experience for clients receiving psychiatry services via a virtual platform. The Administrative Specialist also ensures that the general business functions, such as scheduling, appointment reminders, and keeping provider calendars updated are completed to allow services to function smoothly and efficiently.

Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff.

Minimum Education Required

High School Diploma/GED

Shift

First Shift

Additional Shift Details

Monday-Friday 9-5 They could eventually be remote, but until we see how the role goes they will be in Framingham at 1094. Someone who is available to be in person, with the opportunity to move to hybrid in the future.

Responsibilities

• Proficiently navigates the zoom platform
• Virtually greets clients in a helpful, friendly and approachable manner.
• Updates contact information, verify insurance, and collects co-payment.
• Respond to and direct telephone and email inquiries promptly.
• Schedule ongoing appointments for providers.
• Provide clerical and administrative support to providers.
• Contact appropriate department and/or personnel in cases of an emergency.

Qualifications

• Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply!
• Must have valid driver's license and access to auto.
• Excellent written and verbal communication.
• Excellent customer services and communication skills. Bilingual candidates encouraged to apply!
• Comprehensive computer knowledge.
• Must hold a valid driver's license and access to an operational and insured vehicle.
• Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally erse populations.

Advocates is committed to cultivating a erse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes ersity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Data Manager III

• Remote Hire, Remote
• Information Technology
• Goldbelt Professional Services, LLC
• N/A
• 18902
• RFP

Job Description

Overview

Please note that this position is contingent upon the successful award of a contract currently under bid.

Goldbelt Professional Services specializes in providing expert resources for Public Health missions including scientific, technical, and administrative support from junior staff to high-level subject matter experts. Research and data driven, Goldbelt Professional Services’ experts create solutions customized to the client’s needs. 

Summary:

The Data Manager III provides senior-level administrative, data, and program management support for CDC programs and operations. This role serves as a key liaison between management, staff, and internal and external stakeholders, supporting information management, procurement, contracts, records management, and administrative systems.

Essential Job Functions:

• Serve as administrative liaison between the management, staff, and other organizational entities including but not limited to information management, meeting planning, Non-U.S. Citizen Access management System (NCAMS), Time and Attendance System (TAS), word processing and supply purchasing
• Utilize Windows-based applications which include MS Word, Excel, Outlook, and PowerPoint, provide program and administrative services including project reports which may be presented to others internal and external to CDC.
• Provide assistance with project contracts and develops special reports related to contract expenditures, invoice payments and other contract activities.
• Utilize CDC automated systems to enter and submit procurement requests for contract requests, simplified acquisitions and other agreements.
• Provide consultation services to CDC staff with preparation and processing of all interagency agreements by coordinating with other agencies to ensure the appropriate documents and forms are completed and executed within the appropriate fiscal deadlines.
• Maintain files in accordance with records management policies and procedures.
• Review incoming and outgoing correspondence and distribute to the appropriate person.
• Provide general administrative support to include general office equipment and mail distribution.
• Provide support in filing and maintaining records of past and current branch documents; compiling technical information for reports, contracts, procurements, and agreements, and updating spreadsheets for travel list, purchase orders via CDC automated system (ICE) for contract and agreements and other program operational data.

Qualifications

Necessary Skills and Knowledge:

• Records management and document control experience in accordance with federal policies.
• Ability to prepare reports, spreadsheets, and correspondence for internal and external audiences.
• Strong organizational skills with attention to detail and deadline management.
• Effective written and verbal communication skills for coordination across teams and agencies.

Minimum Qualifications:

• Five (5) or more years of progressively responsible experience providing administrative, data, or program management support.
• Ability to manage multiple administrative and data-related tasks in a deadline-driven environment.

Preferred Qualifications:

• Bachelors degree in a related field.

Pay and Benefits

The annual salary range for this position is $95,000 to $115,000.

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

Executive Partner to the CEO - Mat Cover

We are dedicated to cultivating a workplace that values ersity and inclusiveness. No matter your background we warmly welcome you to apply. Even if you don't meet every outlined requirement.

Job Title: Executive Partner to the CEO - Mat Cover

Reporting To: CEO / People and Culture Director

Location: Bournemouth

Salary: Competitive

Job Type: Full Time 37.5 hours a week

Our Purpose

Nourish Care provides a digital solution to the health and social care sector which improves the process of recording, analysing, and sharing of information. We seek to enhance and simplify care in equal measures; To harness the power of care management software to improve the lives of people who need care and those who provide it.

We are in the midst of one of the most exciting times in our history and while we are the current market leader in the sector, we will not be complacent. We are dedicated to our purpose of a better life for everyone. We continue to revolutionise the care sector and our incredible employees are what make this possible.

Purpose of the Role

To act as a trusted executive partner to the CEO, reducing cognitive load, protecting energy and focus, and enabling consistently high-quality decision-making by ensuring that time, information, travel, and governance interactions are deliberately designed rather than reactively managed.

This role moves beyond task execution into anticipation, judgment, and orchestration.

Strategic Time & Attention Management

Objective: Protect the CEO’s attention for the highest-leverage activities.

·       Act as the primary gatekeeper of the CEO’s time.

·       Differentiate between governance, strategic, operational, and low-value interactions.

·       Design and enforce barriers to access.

·       Proactively reshape the diary to include preparation, transition, and recovery time.

·       Review diary patterns and recommend improvements.

Meeting Briefing & Decision Support

Objective: Ensure the CEO enters important meetings properly briefed.

·       Identify meetings requiring preparation.

·       Produce concise briefing packs covering purpose, outcomes, attendees, context, risks, and decision prompts.

·       Synthesise input across finance, product, people, legal, and governance.

·       Track decisions and follow-ups.

Governance & Organisational Context

·       Understand governance structures and decision rights.

·       Ensure preparation aligns with governance expectations.

·       Filter inbound requests by relevance.

·       Support governance cadence.

Travel Experience & Energy Design

·       Own end-to-end travel orchestration.

·       Optimise itineraries to protect energy.

·       Prepare clear travel packs.

·       Anticipate fatigue and recovery needs.

Information Curation & Signal Filtering

·       Filter and prioritise information.

·       Reduce noise via summarisation.

·       Set norms for information presentation.

·       Track strategic themes and follow-through.

Relationship & Trust Interface

·       Act as a trusted extension of the CEO.

·       Build credibility with Board, SLT, and stakeholders.

·       Manage expectations and confidentiality.

Ways of Working

·       High autonomy and judgment.

·       Bias toward brevity and anticipation.

·       Comfortable with ambiguity.

·       Focused on leverage.

What This Role Is Not

·       Not inbox clearing.

·       Not reactive admin.

·       Not decision substitution.

Success looks like fewer but better meetings, better decisions, lower cognitive load, seamless travel, and protected creative space.

Key Competencies & Attributes

Executive Presence & Relationship Building

• High EQ, diplomacy, confidentiality, and the ability to build trust at all levels.

• Influences without authority; creates calm, clarity, and structure around the CEO.

Strategic Thinking & Business Acumen

• Understands how organisations operate — financials, people dynamics, commercial levers.

• Able to frame issues, evaluate options, and propose structured recommendations.

Operational Mastery & Organisation

• Exceptionally strong at planning, prioritising, and bringing order to complexity.

• Comfortable managing multiple workflows across different levels of urgency.

Communication Excellence

• Writes and speaks clearly, concisely, and professionally.

• Distils complexity into simple narratives tailored to different audiences.

Problem‑Solving & Initiative

• A resourceful “fixer” who anticipates issues, removes blockers, and creates solutions.

• Thrives in ambiguous, fast-paced environments.

Nourish Benefits:

• 25 days basic annual leave, plus Bank Holidays

• In addition, we offer incremental leave benefit of 1 extra day for each completed year of service, up to a maximum of 5 additional days. This means long standing employees can enjoy up to 30 days of annual leave per year, plus bank holidays.

• Extra paid day off for your birthday

• Paid days off for volunteering opportunities

• Private Medical Insurance

• Pension

• Referral Bonus

• Health and Wellbeing platform including access to 24/7 GP & 24/7 EAP

• Counselling and support

• Variable impact workouts.

• Wellbeing videos including prompts for healthy behaviours

• Wellbeing, care and compassion leave policies

• Cycle to Work Scheme

• Career Development opportunities and regular reviews

• Recognition and Rewards

• Social Events throughout the year

All positions at Nourish are subject to a satisfactory Enhanced Disclosure and Barring Service check, references and receipt of the appropriate Right to Work documents.

Nourish is proud to be an equal opportunities employer and we actively seek and embrace differences in thinking, experience, ethnicity, age, gender, faith, personalities and styles.

The different skills, experiences and backgrounds our employees bring to their roles creates a erse and makes Nourish a special place to work

Locations

Bournemouth

Remote status

Hybrid

Employment type

Full-time

Executive Assistant

Remote, US

The Role

As the Executive Assistant at Bloomerang, you will play an integral part of assessing departmental needs, balancing high-impact initiatives from leadership, and will often assist executives on bigger and more sensitive projects. You provide support to our Chief Product Officer and our Chief Technology Officer as well as SVP and VP levels when necessary. 

 What You Will Do

• Strategically manage the day-to-day administrative tasks and high-level initiatives within the assigned functional departments.
• Prepare meeting agendas, attending meetings, and documenting all necessary items for executive leadership including appropriate meeting follow-ups.
• Event planning, and executing special projects including managing team-building events and large company offsites.
• Anticipate and coordinate materials and other needs for conferences, appointments and meetings.
• Partner with cross-functional teams and leaders to manage deadline pressures while providing proactive updates.
• Manage and negotiate contracts pertaining to event management, strategic planning and budget alignment.
• Administer cross-departmental reporting processes  to allow leaders to have updates and insights into project and initiative progress, allowing for high level collaboration.
• Managing other administrative projects where needed.

 What You Need To Succeed

• The ability to maximize efficiencies that allow you to prioritize and execute against company initiatives.
• Strong professional communication skills and the ability to communicate effectively at all levels inside and outside of the organization.
• Desire to self-motivate, efficiently organize, and consistently meet deadlines.
• Drive to focus on people-oriented support and service, while exhibiting strong leadership skills.
• Ability to actively explore, learn, and responsibly integrate AI tools into daily tasks to drive efficiency and support Bloomerang's mission.

Benefits

Health + Wellness

Time Off

401k

Equipment

Compensation 

Location

Benefits Analyst - Remote - Temporary  (45891) -Erlanger Baroness Hospital Chattanooga, TN

Benefits Analyst - Remote - Temporary

Temporary -   Exempt - Part-time - Standard Hours 0.01

Description

This is a temporary position with a possible duration of 12-18 months

Job Summary:

Education:

Preferred: N/A

Experience:

Preferred:

Knowledge, Skills, and Abilities:

Position Requirement(s): License/Certification/Registration

Preferred: N/A

Department Position Summary:

Client Service Professional

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Chicago, IL, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work remotely
• temprop="employmentType">Full-time
• Air Force MOS: 25L1:Logistics Plans and Programs
• Navy MOS: LS:Logistics Support
• Marine MOS: 0111:Administrative Specialist
• Army MOS: 42E:Administrative System Management
• Department: Administration & Customer Service

Company Description

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

Job Description

Provide post sales customer contact for inbound order fulfillment of print and print related services and/or kitting. Execute print/kitting/distribution orders from customers received through the online systems or through direct contact with the customer.

Responsibilities:

• May serve as lead service professional on behalf of customer and internal RRD stakeholders, participating or leading client meetings or client business reviews.
• Provide all necessary support to sales/customer responding to client inquiries and requests received through various communication modes; Handle customer concerns/issues as needed in a timely manner (i.e. dispute management, invoice reconciliation, etc); Provide proof of delivery, and order status upon request.
• Engage internal and external customers to gather job requirements and translate customer requirements into detailed manufacturing/kitting instructions and shipping/postal instructions for disposition of customers standard and complex products.
• Lead efforts to provide process documentation, workflows and job aids for internal and external purposes.
• May make suggestions regarding workflow/process improvements to proposed jobs to maximize the benefits to both the customer and the company.
• Provide quality review of your own work and for other client care staff to ensure all information is accounted for and accurate before commencement of production.
• Process orders and change notices (also includes obtaining delivery commitments and special freight quotes) in related systems as required, ensuring job instructions are verified (including pricing and quotes) in the various manufacturing systems.
• Perform pricing/generate quotes.
• Verify composition or perform copy prep as needed for order processing purposes.
• Manage, client inventory item maintenance in applicable systems, producing and analyzing reports.
• Coordinate all corrections and/or changes that occur during work-in process through written and/or verbal instructions.
• May train and mentor other client care staff members.
• Lead Corrective Action process on behalf of sales/customer including investigative root cause and actionable improvements.
• May make recommendations to management regarding appropriate response to issues in the best interest of the customer and company.
• Data entry responsibilities, setting up new items and managing current inventories.
• Act as a communication link between external customer and all internal departments.
• Performs other related duties and participates in special projects as assigned.

Qualifications

• HS diploma or equivalent with 3+ years of relevant administrative/operational support in manufacturing operations or office environment directly related to the duties of the job.
• May possess additional education certification in this level.
• Requires excellent knowledge of functional area(s) related to the job or good knowledge related to a professional field of work.
• Able to consistently apply applicable policies, procedures, regulations, and program objectives when carrying out the duties of the job.
• May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.
• Must have advanced knowledge of technology to include computers and software programs such as MS Office or MAC word processing, spreadsheets or other programs specific to the job in order to complete job duties successfully. Must have excellent oral and written communication skills to communicate effectively across departments when completing assignments.
• Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs.
• Must be able to work weekends and holidays.

Additional Information

All your information will be kept confidential according to EEO guidelines.

The national pay range for this role is $39,100 to $54,700 / year. The pay range may be slightly lower or higher based on the geographic location of the hired employee. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, maternity leave, adoption assistance, and employer/partner discounts.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Executive Administrative Assistant

Hybrid

Warren, Michigan, United States of America

Full time

JR-202601839

Job Description

The Role:

The Executive Administrative Assistant will provide support to multiple executives in the Embedded Controls organization. Your role will include ensuring smooth operations and effective communication for the group.

This position requires a proactive inidual with exceptional organizational skills, attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise.

 The successful candidate thrives in fast-paced, high-energy teams, and is adaptable to change. You should be able to solve problems through action, make high-quality decisions, and think with a strategic mindset. Graceful management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.  

What You’ll Do: 

• Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
• Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards. 
• Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism. 
• Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
• Initiative: Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency.   Provide back up support to others as needed. 
• Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
• Travel: Assist leaders with their travel arrangements and submission of travel expenses.
• Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.

Your Required Skills & Abilities: 

• 3+ years’ experience supporting executive leaders is required
• Must demonstrate a high level of integrity and discretion handling confidential matters 
• Demonstrated ability to operate in a fast-paced, dynamic environment
• Ability to look ahead, proactive anticipation of leader and business needs
• Demonstrated ability to work independently in an ever-changing environment 
• Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur).
• Highly proficient verbal and written communication skills 
• Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy is required 
• Foster a positive environment and teamwork

What Will Give You A Competitive Edge: 

• Professional training and/or certification(s) in administrative skills/support
• Experienced in supporting multiple executives simultaneously

Compensation:

The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.

The salary range for this role is $67,600 - $81,800. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

Title: Executive administrative assistant

Location: Frankfort United States

Job Description:

Job#: 3020635

Job Description:

Executive Administrative Assistant

Large Government Client

Duration: 12+ months - Potential to convert FTE

Location: Primarily Remote, with occasional visits once a quarter to Frankfort, KY

Executive Administrative Assistant - Job Responsibilities

Administrative Support:

• Full-time remote position (could be some in-person meetings/events), expected to be on camera for meetings
• Perform biweekly and monthly timekeeping tasks for State employees and contractors
• Reconciliation between project and invoice hours to confirm accuracy.
• Assist Executive Director with travel planning requests
• Assist Purchasing Agent with organization and preparation of procurement documents as requested.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Schedule, prepare agendas, and document minutes for committee and departmental meetings.
• Distribute agendas and minutes as required.
• Manage office events and coordinate meetings for executive management, including monthly OIT All meetings
• Track action items from key meetings and ensure follow-up.
• Attention to detail and professional communication skills

Human Resources and Staffing:

• Coordinate contractor hiring with staff augmentation vendors.
• Post and remove available positions on the OIT site as needed.
• Manage OIT state employee hiring processes (infrequent).
• Request necessary access and equipment for hires from the Executive Director.
• Confirm onboarding and offboarding of new IT resources with managers.
• Serve as an evaluation liaison for HR-related correspondence.

Executive Director Initiatives:

• Coordinate initiatives led by the Executive Director.
• Gather and compile information for internal and external agency requests.
• Act as a liaison between the department/office head and other agencies and organizations seeking IT assistance.
• Assist in the preparation of technical presentations and testimony before legislative committees or executive leaders.

Policy and Legislative Monitoring:

• Review all Commonwealth Office of Technology (COT) policies and identify those requiring a Kentucky Transportation Cabinet (KYTC) counterpart.
• Collaborate with Office of Information Technology (OIT) management to define and establish KYTC policies.
• Monitor proposed and enacted legislation for impacts on KYTC and distribute information to Business Managers for OIT impact assessments.
• Interpret departmental policies for agency employees.

Awards and Recognition:

• Coordinate the development of nominations for IT awards.

Operational Work Planning:

• Reorganize operational plans and track progress throughout the year through engagement of the Information Systems Managers.

Other Duties:

• Perform any other administrative tasks as needed to assist the Executive Director.

Key skills: Proven organizational skills, self-accountable, capable of working remotely, strong communication skills, confident in reaching out to new people to gather information, personable, understands a culture of service to others, eager to help ease the tasks of the Executive Director and Managers

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Frankfort, KY, US

Job Type:

Date Posted:

February 2, 2026

Pay Range:

$20 - $23 per hour

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• Administrative Assistant
• Executive Assistant
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Title: Executive Assistant - EHS

Location: Remote

Job Description:

Role Overview

In this role, you will provide critical support to the Vice President, Global Environmental, Health, and Safety (EHS) as an executive assistant. This position will also support other senior executives in the global EHS team on a longer-term basis. This position requires a proactive, organized inidual capable of handling a variety of tasks and ensuring smooth team operations.

Key Responsibilities

Executive Assistant Support

• Provide dedicated executive support by managing calendars, scheduling meetings, coordinating travel, and handling expense reports.

• Prioritize both emails and tasks to ensure that critical matters receive timely attention and the Vice President focuses on high-priority items.

• Oversee budget tracking, manage vendor relationships, handle purchase orders (POs), and ensure billing processes are executed efficiently.

• Address any other administrative tasks as needed to ensure smooth day-to-day operations.

• Facilitate smooth communication and provide logistical support for meetings and events.

• Coordinate team offsite meetings and events, ensuring all logistical details are managed effectively.

Qualifications

• Bachelor’s degree or equivalent experience; a high school diploma with substantial relevant experience will be considered.

• Proven success in managing multiple priorities in fast-paced, constantly changing environments.

• A proactive and solution-oriented approach, with strong organizational skills and a focus on supporting leadership objectives.

• At least 5 years of experience in executive support or operations roles, with demonstrated ability to manage budgets and vendor relationships.

Desired Skills

• Excellent written and verbal communication and interpersonal skills, with a customer-focused approach.

• Strong organizational and multitasking abilities, capable of balancing a variety of responsibilities.

• Ability to use indirect influence to work effectively across the organization, engaging and coordinating with various stakeholders across multiple levels of an organization.

• Experience with automation tools and technology solutions to improve workflows and increase efficiency.

• Ability to quickly learn and implement new technologies to improve efficiency.

• Proficiency with Box, SmartSheet, and other advanced document management and workflow tools.

• Proficiency with Concur and travel expenses platforms

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

GE Vernova offers a great work environment, professional development, challenging careers, and competitive compensation. GE Vernova is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE Vernova will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No

#LI-Remote - This is a remote position

For candidates applying to a U.S. based position only:

*The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to Health Coach from GE Vernova, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Vernova Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and financial planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability benefits, life insurance and 12 paid holidays. New hires also receive 40 hours of personal business time, 160 hours of personal illness and caregiving time (subject to state law), and two weeks of annual vacation (which may be pro-rated based on start date).

GE Vernova Inc. or its affiliates (collectively or inidually, “GE Vernova”) sponsor certain employee benefit plans or programs GE Vernova reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No inidual has a vested right to any benefit under a GE Vernova welfare benefit plan or program. This document does not create a contract of employment with any inidual.