Title: Executive Assistant

Location: Princeton

Full time

job requisition id: R872

Job Description:

The Robert Wood Johnson Foundation (RWJF), located in Princeton, N.J., is a leading national philanthropy dedicated to taking bold leaps to transform health in our lifetime. To get there, we must work to dismantle structural racism and other barriers to health. Since 1972, we have focused on developing and promoting innovations in health and healthcare to improve the lives of millions. Through funding, convening, advocacy, and evidence-building, we work side-by-side with communities, practitioners, and institutions to achieve health equity faster and pave the way, together, to a future where health is no longer a privilege, but a right.  

We take seriously our responsibilities, and we pledge to work in ways that reflect our Guiding Principles. These are rooted in equity and influence everything we do at RWJF. Equity, ersity, inclusion, and collaboration enable our staff’s wide range of experiences, passions, and perspectives to strengthen our ability to address our nation’s most pressing health issues and support a culture of belonging. Part of this work includes actively shaping an inclusive organization where all staff members thrive as we build and use our capabilities, voice, and power to advance health equity. RWJF offers a collaborative, collegial, and creative work environment. With a career at the Robert Wood Johnson Foundation, you will make a difference.  

ABOUT THIS OPPORTUNITY

Reporting to theassociate vice president(AVP),Operations, the executive assistant,Operations, providesseasoned, high-level, and confidential administrative and operational support to the Chief Operating Officer (COO), associate vice president, Operations, and other members within the Office of the Chief Operating Officer (OCOO) and performsa variety of specialized and complex administrative and executive duties, which frequently involves serving as a liaison with internal/external staff/trustees/grantees/consultants and government/business officials in support of the Operationsunit.The executive assistant’s core duties include:

. Exercisea high levelof professionalism and confidentiality in a fast-paced and dynamic environment, serving as the principal administrative contact and liaison on day-to-day operational and administrative matters.

2. Anticipate, adapt, and respond to changing dynamics and circumstances related to COO matters and Operations priorities andobjectives.

3. Build relationships and work cooperatively with other administrative support staff to provide appropriate coverage and support and coordinate schedulingfor theCOO,theAVP, Operations,theOCOO team,and other senior management to ensure timely resolution of critical issues and other matters; facilitate the resolution of pending issues and requests, ensuring that priority matters are brought to the attention of the respective team member in the Office of the COO.

4. Drive coordinationfor preparation ofBoardof Trusteeengagement support for COO, senior leadership,and people leaders’ engagement, as well assupport formeeting planning to AVP, Operations,along with support on equity transformation processas it intersectswithOperations goals, outcomes, andobjectives.

As with staff at all levels of RWJF, theexecutive assistantis expected todemonstratea passionate commitment to equity and the Foundation’s mission andGuiding Principles.

ESSENTIAL JOB RESPONSIBILITIES

Executive Operations and Calendar Management 

• Strategically manage complex calendars for the Chief Operating Officer (COO) and Associate Vice President (AVP), Operations, ensuring priorities are sequenced appropriately, addressedin a timely manner, and leaders’ time is focused on high-impact strategic matters.

• Serve as the COO’sprincipleadministrative liaison on day-to-day operational and administrative issues, exercising sound judgement and professionalism.

• Provide high-level administrative support on matters ranging from routine to highly confidential and sensitive; represent the Executive Office with professionalism inside and outside the Foundation.

• Coordinate all travel for the COO and AVP, including itineraries,logistics, and preparation of advance briefing materials; track andsubmitexpenses accurately andin a timely manner.

• Gather and prepare materials for meetings by coordinating with departments, researching information and issues, developingbackgrounders, and drafting or updating agendas, presentations, surveys, correspondence, and other documents and materials (e.g., collateral).

• Support the COO and AVP in building or strengthening internal and external relationships, includingmaintainingcontact lists, coordinating meetings and engagements, andmaintainingan annual event/conference/meeting list for networking opportunities.

• Anticipate executive needs and proactively surface information, risks, or follow-ups to support effectivedecision making.

Events, Meetings,andLogistics

• CoordinatepreparationofBoard engagement support for the COO, including committee meetings and updates to department materials for newTrustees.

• Support the planning and execution of staff and team engagement events, retreats, meetings, and special projects.

• Provide scheduling and meeting coordination support to Senior Operations leaders, as needed.

• Maintain email distribution lists and other key information repositories.

• Establish, manage, andmaintainaction item lists for any assigned projects or role within a workflow and follow up with theappropriate staffto ensure tasks are documented, tracked, addressed, and closedin a timely manner.

• Support the implementation of cross-functional initiatives led by the COO, AVP, or managed by the Project Management Specialist by coordinatinglogistics, information flow, and progress tracking.

Information and Document ManagementandTechnology and Tools 

• Organize, track, andmaintaincentralized OCOO documents, templates, correspondence, internal policies and processes, and shared resources (e.g., SharePoint, internal systems).

• Read, screen, and prepare responsesto incoming correspondence and reports, asappropriate; assess priority and sensitivity;determinerouting; andmanage follow-up through an established tracking and feedback system to ensuretimelyclosure. Handle some matters directly or forwardappropriate materialsas needed.

• Leverage technology and digital tools to improve workflows and strengthen information flow.

Finance, Contracts, and Procurement

• Serve as the Primary Sourcing Owner for Office of the COO contracts, including vendor setup andinvoiceprocessing.

• Support the contract review workflow andmaintaintracking system for materials requiring COO review and/or signature.

• Manage the OCOOinvoicesshared mailbox, responding to vendor inquiries and invoice submissions.

• Manage the President’s Staff Grant Awards tracker andsubmitrequests on behalf of the COO, AVP, Operations, and OCOO staff.

• Support financial and administrative record-keeping and OCOO-related initiatives in alignment with Foundation policies.

Communication and Correspondence

• Provide coverage in the coordination and tracking of Operationsunit communications and staff engagement events and initiatives.

• Draft content for internal communications channels and helpmaintainSharePoint site(s).

• Send email correspondence on behalf of the COO.

• Apply an equity-centered lens to communication, scheduling, information flow, and interested party engagement.

RelationshipandAdministrative Coverage Management   

• Build relationships and work collaboratively with other administrative support staff to provideappropriate coverageand support.

• Serve as a liaison toother executiveassistantsFoundation-wide and Human Resources to coordinate administrative coverage, share best practices, support learning and development opportunities, and update/create/improve administrative coverage processes.

Other Responsibilities

• Perform other duties as assigned to support the effective functioning of the Office of the COO and Operationsunit.

• Support Executive unit work, as needed.

MINIMUM REQUIREMENTS

• Commitment to racial and health equity andtothe Foundation’s vision, values, andGuiding Principles.

• A combination of education and/or experience equivalent to a bachelor’s degree.

• Minimum of five (5)yearsrelated experience in executive office,performing management and administrative tasks supporting multiple staff members.

• Strong project planning, organization, and time management abilities.Canprioritize and handle multiple tasks and needs simultaneously.

• Proficiencyin the use of Microsoft Office Suite,especially Microsoft Excel, PowerPoint, Word, Forms, Teams, portable devices,and general office equipment. Ability to learnnew technology.

• Experience managing complex calendars, including coordination of complex meetings and travel schedules.

• Interpersonal skills with experience providing complex administrative support with diplomacy and a good sense of humor. Ability to interact with iniduals at all levels.

• Strong ability toanticipateissues and needs.

• Strong proofreading and editing skills.

• Adept writing skills with the ability toeasily, efficiently,and effectively write correspondence and memoson behalf of senior executive(s).

• Strong communicationskills—verbalandwritten including proofreading and editing skills.

• Strongdecisionmakingand problem-solving skills with proactive attention to detail.

• Can work under minimum guidance using initiative and independent judgment.

• Able torepresentoffice in a professional manner.

• Able to stay calm during busy times, work within deadlines, and positively manage changing priorities.

• Intellectual curiosity and ability to apply learnings to work.

• Good judgment and self-aware. Make decisions, justify recommendations,beresponsiveand clear.

• Maintaina high levelof discretionandconfidentiality.

• Havea talent for providing outstanding customer service.

• Able to work independently,as well as in a team-based, highly collaborative environment.

• Willing and able to travel as needed forBoard site visits and related events.

• Must be able to work extended hours, particularly associated with Board-related or team retreats or events, as needed.

• Candidates will be asked tocomplete a worksample/exerciseas part of the interview process.

• Candidates whose experience exceeds theminimumrequirements will be givenparticular considerationfor a higher placement within the salary range:

• 7+ years ofadministrative experience, as well as support to one or more executives/ senior staff members.

• 9+ years of administrative experience, as well as support to one or more executives/ senior staff members.

PHYSICALREQUIREMENTS/WORKING CONDITIONS

Theincumbentwill perform job duties in a typical business office environment. Specific physical abilities required by this job include operating basic office equipment.The incumbent willbe requiredto attendand/or supportmeetingsand engagementsboth in person and off-site via phone or videoconference. Reasonable accommodationsmay be made to enable iniduals with disabilities to perform essential functions.RWJF is an Equal Opportunity Employer.

POSITION’S ASSIGNED OFFICELOCATION

HYBRID: FLEXIBLE PURPOSE (HFP) EXPLAINED

SALARY

The non-negotiable starting salary for this position is $76,700. Candidateswhosedirectly-relatedexperienceexceedstheminimumrequirementsoutlined abovemay beoffered a salary up to $84,370, depending on the depth and relevance of that experience. All salary offers are non-negotiable.

BENEFITS

RWJF offers comprehensive health and retirement benefits to employees, generous paid time off, and more. 

TRANSITION STIPEND

A transition stipend is providedtoall new hires to aid in costs related to transitioning to a new job

Library Administrative Assistant

Salary

$22,464.00 Annually

Location 

Neenah, WI

Job Type

Part Time

Job Number

LAA2026

Department

Library

City of Neenah Mission: “We strengthen our community by building on the past, owning the present, and stewarding the future together.”

City of Neenah Core Values:

Job Duties:

• Collect, check for accuracy, code, and enter invoices into the City’s accounting systems and the Library’s QuickBooks. Deliver invoices to the Finance Department. Produce monthly invoice approval lists for the Library Board. Check Finance Dept. printouts against library invoice; resolve discrepancies.
• Prepare staff procurement card (City credit card) statements for processing, including compiling receipts and other supporting documentation for the Finance Department.  
• Collect all monies paid to the Library (copy machines, trust donations, computer copies, library sales items, Circulation desk receipts, county payments, etc.). Count, deposit, and receipt cash and checks received.
• Coordinate meeting room bookings, including communicating with the public and external organizations, custodial staff, and programming staff.

   Schedule:

• 20 hours per week - Monday through Thursday. Mornings preferred.

Qualifications:

• Administrative Assistant associate degree from an accredited college or technical school; or high school diploma plus four years of responsible administrative assistant or progressively responsible paraprofessional office experience; or high school diploma plus four years of responsible library clerical or paraprofessional experience.

 Salary and Benefits:

• Hourly rate of pay is $21.60.

Application Process: To be considered for this position,  please submit your resume, and complete the online application which can be found at https://www.governmentjobs.com/careers/neenahwi/. Applicants without computer access may apply at the Neenah Public Library via library computers.

Join our team and make a difference in the Neenah community!

Supplemental Information: The City of Neenah is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified iniduals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Private Markets Assistant

Remote

SE Private /

Contractor /

Remote

StartEngine is hiring a sharp, detail-oriented Private Markets Assistant to support one of our Private Equity Associates on the secondaries/pre-IPO side of the business. This is a front-row seat to private market investing, working directly with accredited, high-net-worth investors and supporting transactions involving pre-IPO shares. You’ll be embedded with a licensed Series 7/63 rep operating under our broker-dealer, handling the administrative, operational, and client-service work that keeps deals moving smoothly. If you’re highly organized, financially savvy, and comfortable interacting with sophisticated investors, this role offers real exposure, responsibility, and growth in private markets.

What You'll Do

• • Provide day-to-day administrative and operational support to a Private Sales Representative
  • Manage calendars, schedule investor calls, and coordinate follow-ups with precision
  • Assist with investor communications, account servicing, and ongoing relationship support
  • Prepare and organize investor documentation, transaction materials, and internal records
  • Track deal activity, investor requests, and outstanding action items to ensure nothing slips
  • Liaise with internal teams (compliance, operations, legal) to support smooth execution
  • Maintain a high level of professionalism when interacting with high-net-worth iniduals
  • Act as an extension of the sales rep—anticipating needs, staying ahead of deadlines, and keeping workflows tight

What We're Looking For

• • MUST live and work in the US
  • Finance, economics, business degree or meaningful financial services experience
  • Prior customer-facing experience is a must (finance, wealth management, banking, or similar preferred)
  • Comfortable communicating with sophisticated, high-net-worth clients
  • Exceptionally organized, responsive, and detail-oriented
  • Strong written and verbal communication skills
  • Ability to juggle multiple priorities in a fast-moving, phone-sales environment
  • Polished, professional presence with strong follow-through

Medical Record Auditor

remote type

Remote

locations: Ithaca (Main Campus)

time type: Part time

job requisition id: WDR-00056874

The Cornell University Hospital for Animals seeks a part-time Medical Records Auditor to support the delivery of high-quality patient care through accurate, complete, and compliant medical records. This role is integral to assisting clinicians, hospital staff, clients, and other stakeholders and is well suited to someone who thrives in a collaborative medical environment. Key responsibilities include auditing medical records for completeness and compliance, communicating with clinicians, supporting data integrity, and contributing to workflow improvements. If this sounds like you, read on!

The job responsibilities include, but are not limited to: 

• Conducting medical record audits and ensuring accurate scanning and data entry

• Communicating record deficiencies to clinicians and supporting timely chart completion

• Collaborating with team members to meet departmental goals

• Recommending workflow and process improvements to enhance efficiency

Required Qualifications

• High school diploma and up to 2 years of relevant experience or equivalent combination

• Ability to work within a team and perform with minimum supervision 

• Excellent communication and organizational

• Proficiency in Microsoft Office Tools (Outlook, Excel, Word, PowerPoint) and other productivity tools. Must have the ability to learn and utilize multiple software programs related to position. 

• Ability to demonstrate sound judgement, ensuring accuracy, and strong attention to details. 

• Ability to prioritize tasks and manage time effectively.

• Ability to maintain confidentiality.

Preferred Qualifications

• Experience in a medical office setting

Important Details about the Position

• This is a remote position within New York State

• This is a part-time position providing 20 hours/week

• We are unable to provide Visa sponsorship, now or in the future, for this position.

• Relocation assistance will not be provided for this position.

While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.

The Following Documents are Required to be Submitted with your Application

• Resume

• Cover Letter

What We Offer:

Great benefits! Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• 3 weeks of paid vacation

• 13 additional holiday days with 2 additional floating holidays to be used at your discretion

• An award-winning employer provided benefits program

  • Comprehensive health care options

  • Access to wellness programs

  • Employee discounts with local and national retail brands

  • Generous retirement contributions

  • Impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program

Employees are expected to meet all of the Cornell University Staff Skills for Success_, which are essential for inidual and organizational success._ 

University Job Title:

Administrative Asst II

Job Family:

Administration

Level:

B

Pay Rate Type:

Hourly

Pay Range:

$23.40 - $24.28

Remote Option Availability:

Remote

Company:

Contract College

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter.  You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing [email protected].

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Cornell welcomes students, faculty, and staff with erse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an inidual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces ersity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified iniduals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Membership Coordinator

Arlington, VA

Type: Contract-to-Hire

Job Title: Corporate Membership Coordinator

Industry: Member Services / Corporate Governance

Location (City, State): Arlington, VA (Hybrid)

Assignment Type: Contract-to-Hire (6–8 months)

Pay: $21-23 per hour (depending on experience)

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, Hybrid schedule 2days remote, 3 days in office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Job Description:

Our client is seeking a Membership Coordinator to support day-to-day member engagement and retention efforts. This role serves as a key contact for members, ensuring timely support, accurate records, and a positive overall experience. The ideal candidate is service-driven, detail-oriented, and comfortable managing multiple interactions in a professional environment.

Key Responsibilities:

• Serve as a primary contact for corporate member questions, requests, and service needs
• Support renewal efforts and assist with maintaining strong member relationships
• Coordinate with internal teams to resolve member issues and ensure smooth communication
• Maintain accurate member records and documentation
• Provide administrative support related to events, programs, and member resources
• Assist members in navigating educational offerings and available tools
• Contribute to a high-touch, responsive member experience

Qualifications:

• 2+ years of experience in membership, corporate partnerships, business services, account management, etc.
• Strong communication skills with a highly polished presence
• Comfortable interacting with senior-level professionals
• Organized, responsive, and able to manage multiple priorities
• Undergraduate degree required

Additional Details:

• Assignment Type: Contract-to-Hire (6–8 months)
• Hybrid work schedule with onsite expectations mid-week
• Full-time, 40 hours per week
• Overtime eligible with approval

Perks:

• Hybrid work flexibility
• Opportunity to convert to a permanent role
• Professional, mission-driven work environment
• Exposure to executive-level membership operations
• Strong team culture with growth potential

Title: Senior Executive Assistant

Location: 930 Riverside Pkwy, Suite 10 West Sacramento, California, 95605 United States

Job description

Job requirements

About the Position:

• Job Title: Senior Executive Assistant

• Location: Remote (USA)

• Eligible for Hybrid Work: Yes

• Job Type: Full-Time

• Department: Business Administration

• Reporting to: General Counsel

• Expected Travel: 10% of Expected Travel

The Senior Executive Assistant plays a critical role in supporting multiple executives: the VP of Product Supply, the VP of Project Management and VP of Manufacturing. This position plays a key part in providing high level strategic and administrative support to these three executives, requiring flexibility, focusing on overseeing and coordinating tasks with the executives, assisting them with being informed, aligned, and supported, enabling the executives to ensure deadlines are met, and facilitating communication between team members, with a proactive mindset.

Responsibilities:

• Executive Support

  • Managing complex calendars, prioritize fast-changing priority meeting requests for three executives

  • Responding on the executive’s behalf when appropriate

  • Bringing items to the executive’s attention

  • Scheduling, arranging, and managing domestic and international travel

  • Submitting and reconciling expense reports

  • Organizing internal and external onsite visits

  • Overseeing document management, including project tracking and sensitive files

  • Preparing insights, context, and follow-up actions that help executives lead with clarity, empathy, and purpose

  • Managing sensitive matters with confidentiality and discretion, especially decisions directly impacting personnel, and company operations.

• Cross-Functional Coordination

  • Tracking and maintaining key initiatives, documentation, and action items to ensure clarity and accountability across teams

  • Developing and improving workflows, system documents, spreadsheets, presentations, and templates that will help the organization run more efficiently

  • Fostering communications and follow-through to keep teams aligned and supported

  • Developing and drafting reports and dashboards that track Supply Team performance

  • Maintaining confidentiality and managing sensitive information with discretion

• Communication

  • When directed, the Senior EA represents the team executives, both internally and externally. Whether dealing directly with colleagues or third parties, organizing internal or external events, sending personal emails and making phone calls or writing documents on their behalf, the Senior EA is focused on building strong relationships across the organization from the Product Supply team to senior company executives.

• Time Management

  • The Senior EA helps to ensure maximum time-efficiency of the Product Supply team’s executives, developing a thorough understanding of their priorities, preferences, and ways of working. This enables the Senior EA to anticipate and orchestrate the executives’ daily activities by optimizing calendars, scheduling meetings, organizing travel, and other activities.

• Information Management

  • The Senior EA creates and manages business-critical information on behalf of Product Supply team executives by, among other things, creating reports, submitting requisitions for executives, managing email, completing projects as needed, or generating expense reports. The Senior EA assists in improving administrative tasks and routines in ways that make life easier for the executives, their teams, and leaders, with first-time accuracy, efficiency, logical organization and best practice.

About You

You:

• Are highly organized and efficient

• Maintain confidence in personal communication

• Are energetic and collaborative

• Take initiative

• Are analytical

• Anticipate the needs of the executives you support by operating proactively

• Exercise sound judgement, discretion, and a commitment to confidentiality

• Communicate effectively with teams and leadership

• Have a startup mindset – adaptable, positive, and calm under pressure

Required Qualifications:

• Minimum Qualifications

  • Bachelor’s degree and a minimum of 5 years’ experience as a Senior Executive Assistant or 7+ years in a relevant professional role, 3+ years of which involved supporting multiple VPs simultaneously

  • Experience in a remote work environment

• Skills and Competencies

  • Exceptionally organized and efficient, attention to detail and time management to operate effectively with a high degree of autonomy

  • Impeccable integrity with demonstrated ability to manage multiple priorities, maintain confidence and confidentiality in this high-trust role

  • Professional demeanor appropriate for communicating with Origin’s and third parties’ executives

  • Expert level in Word, Excel, Gmail, Google Calendar, and other digital collaborative platforms (Zoom, Quip, Box, NetSuite, Divvy, Perk, and others)

  • Excellent spoken and written English (other languages may be beneficial)

Preferred Qualifications:

• 3+ years’ prior experience supporting multiple VPs simultaneously

• Prior experience in packaging products, manufacturing, or similar industry is strongly preferred

• Exposure to the beverage business, and caps and closures business

• Project management experience

• Strong understanding of production workflows and logistics

• Experience in NetSuite, Bill Spend & Expense, or Perk

Salary Range: This position is a Level 3 at Origin Materials. The pay range for this position level at Origin Materials is $87,000 -$102,000. This range is not necessarily a guarantee of actual compensation that may be earned nor a promise of any specific pay for any specific employee, which is always dependent on relevant experience, education and other factors.

Benefits and Perks

Origin Materials understands that our greatest asset is our talented and dedicated team. To show our appreciation and support for your well-being, we offer a comprehensive benefits package. Highlights include:

• Health Insurance: Your health is paramount and we've got you covered. Enjoy access to quality health coverage that extends to you and your dependents.

• 401(k) Retirement Plan: Secure your financial future with our 401(k) plan, designed to help you plan for retirement and build a stable financial foundation.

• Generous Paid Time Off: We believe in the importance of rest and rejuvenation. Benefit from our generous PTO policies that give you the flexibility to recharge or attend to personal matters.

• Employee Assistance Program (EAP): We care about your holistic well-being. Our EAP provides confidential counseling and support services, assisting you in navigating life's challenges, both personal and professional.

• Flexibility: We understand that a flexible work environment contributes to a healthier work-life balance and we value the unique needs of our team members. While some roles within our organization may require an onsite presence or specific working hours for collaboration and specific job functions, we are committed to providing flexibility within the scope of the position.

• Professional Development: Your growth is our priority. Access opportunities for professional development to enhance your skills and advance your career within our dynamic organization.

Appraisal Scheduler - Remote Position (Part Time)

Job Info

• Job Identification 9517
• Locations US Missouri (Lees Summit) C50(Work From Home)
• Job RoleProperty Survey
• Experience (In Years)0-3

Job Description

The Business

EXL’s Castle High Value and Risk Control isions are the nation’s leading residential and commercial insurance survey providers. Castle High Value provides replacement cost estimating and loss prevention services on high value homes for personal lines insurance carriers, and is the recognized leader in the industry. EXL Risk Control evaluates commercial businesses and their operations, documenting underwriting concerns and making recommendations for risk improvement.

EXL delivers industry-leading professionalism, quality and turn-around time, and our innovative solutions help our clients keep ahead of the competition. https://www.exlservice.com/survey-and-risk-control

Why Apply?

· Competitive pay and benefits, including paid sick leave

· Superb training program

· Work from home

· Flexible Work Hours

· Career advancement opportunities

· Tuition Reimbursement Program

· Excellent culture and team

Pay Details:

· Pay: $15 per hour

For more information on benefits and what we offer please visit us at https://www.exlservice.com/us-careers-and-benefits

Responsibilities

Responsibilities

· Responsible for contacting Policyholders via phone, SMS and email to schedule appointments for Field Consultants on our traditional field survey products. A key component of this process is explaining the reason for the field visit, building policyholder trust, and alleviating any concerns.

· Responsible for ensuring Field Consultants’ calendars are sufficiently booked in a manner that maximizes their productivity (e.g. efficient appointment routes)

· Responsible for keeping work order statuses up to date in the system

· Responsible for prioritizing work, meeting deadlines and achieving productivity goals

· Responsible for communicating to management and Field Consultants any changes or updates to schedules, while keeping management and staff posted on any unusual situations, instructions, etc

Qualifications

Knowledge, Skills, and Abilities Needed

· Excellent communication and customer service skills, technological proficiency, and the drive to exceed client expectations

· Demonstrates high emotional intelligence through good listening and problem-solving skills.

· Ability to organize and prioritize work, meet deadlines, multi-task and handle numerous assignments simultaneously

· Ability to solve problems/technical difficulties with a variety of variables

· Ability to effectively respond to questions from managers, underwriters, agents, and policyholders.

· Strong analytical skills and resourcefulness

· Excellent written and oral communications

· Ability to manage multiple projects at once and handle time sensitive urgencies

Title: Practice Assistant II - Per Diem

Location: Foxborough United States

Job type: Part time

job requisition id: RQ4045538

Job Description:

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check-in, check-out duties. Actual job duties may vary by Department.

Does this position require Patient Care?

No

Essential Functions

• Perform routine administrative and clerical duties relating to a clinical service or physician practice office.
• Make patient appointments and maintain appointment records.
• Greet and assist patients.
• Answer telephones, assist callers with routine inquiries, and schedule appointments.
• File materials in patient folders, and print appointment schedules.
• Process patient billing forms and scan documents to patient medical record/LMR.
• Call for patient medical records and laboratory test results.
• Open and distribute unit mail or faxes.
• Type forms, records, schedules, memos, etc., as directed.
• May be required to accept co-payments.
• Handles, screens and/or takes messages related to prior authorizations,
• provider questions, prescription refills, and test results.
• Acts as "Super User" for scheduling, registration and billing systems.
• Provides assistance and training to others in these areas.
• May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

Qualifications

Must effectively manage encounters and interactions with patients of all ages requiring urgent clinical care, on a walk in basis. Greets patients upon arrival and performs all tasks necessary to ensure needed information for a successful visit such as availability of the medical record, appropriate forms, referrals and other actions needed to maintain flow of the clinic. Accurately inputs all registration and fiscal database information, including full registration as needed. Operates computer terminal and must be proficient in multiple practice management systems. Answers incoming telephone calls in a timely fashion. Adhere to organizational and departmental service standards related to telephone access in order to ensure that patients, referring physicians, and other customers can easily access the practice by telephone. Appropriately manage all calls, either by working with the customer or by referring the call to the appropriate party. For routine matters, respond directly to customer inquiries without referring the caller elsewhere. This includes responding to inquiries related to the availability of services, insurance accepted, referral requirements, parking, directions, and general information. Has good understanding of radiology prior authorization process and requirements. Must utilize radiology order entry system to schedule all necessary radiology tests. Assists with maintaining space in an orderly fashion. Assists with maintaining supply levels. Carries out daily start-up and shut-down functions Collects appropriate co-payment, cash receipt and referrals. Performs daily reconciliation. Monitors the waiting room and related patient flow processes to ensure that patients are appropriately served, and communication around any wait time is consistently available. Maintain the waiting area throughout the day to ensure that its appearance meets appropriate customer service and safety standards. Completes all follow up on past day's patient visits by reviewing list of patients seen and obtaining forms/referrals/authorizations and/or other communications indicated or necessary. Performs all check-out functions, including but not limited to scheduling follow-up visits within the facility, as well as appointments in other departments and outside the hospital. Provide patients with all necessary documentation associated with upcoming appointments. Assists with patient transport within the facility, as needed. Supports administrative and clinical staff as needed. Position will require certification in BLS (Basic Life Support). All other duties as assigned.

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?

No

Licenses and Credentials

Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred

Experience

office experience 2-3 years required

Knowledge, Skills and Abilities

Excellent interpersonal skills. This position requires a great deal of initial contact with customers' objectives. Superior customer service skills. Expert knowledge of referral management, prior authorizations and insurance parties/eligibility. Experience with cash collection and reconciliation. Excellent organizational skills. Computer literacy/data Entry skills. Ability to prioritize work in a very busy atmosphere. Familiarity in a hospital/ambulatory care setting. Ability to problem-solve independently. Capable to work quickly to resolve or minimize identified problems.- Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.

• Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
• Managing one's own time and the time of others.
• Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Onsite

Work Location: 20 Patriot Place

Scheduled Weekly Hours: 0

Employee Type: Per Diem

Work Shift: Rotating (United States of America)

Pay Range: $17.71 - $24.94/Hourly

Grade: 3

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. T

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Office Administrator (Maternity cover - Part time 4 days)

Location: Fulham UK

Job Description:

Office Administrator (Maternity cover - fixed term contract ending January 2027; 4 days/week)

Location: London Fulham office (office based role 4 days/week)

Salary: £32k - £35k per annum pro-rated based on working 4 days/week; depending on experience

About us:

Adzuna is an established and profitable job search engine that lists every job, everywhere. Launched in 2011, we help over 10 million visitors a month in 19 markets find better, more fulfilling jobs. Governments and the world's largest companies trust us for our unique global audience and jobs market intelligence, and we walk the walk on things like Salary Transparency and Gender Pay. Adzuna's success to date has been down to the skills and determination of our brilliant staff and their passion for jobseeker. If you like the sound of applying your skills in a pivotal role in a leading global technology business, apply to join us today.

The role:

We are seeking a dynamic, enthusiastic and energetic inidual to join our team as an Office Administrator (Maternity cover). The goal of this role is to help run the office (and various other operations) smoothly and effectively so that we can create an environment in which our people can thrive and do their best work.

This is a hands-on role for someone who is eager to get stuck in and take on a variety of tasks. In this multifaceted position, you will be responsible for providing essential support in the smooth running of our Fulham office, as well as providing the team with operational and administrative support.

The role would suit someone at the start of their career or further along in their career who is looking for a bit of flexibility and who thrives on working with people and building relationships. The ideal candidate will be someone who enjoys multitasking, focusing on a great variety of tasks & solving problems; is detail-oriented, organised, is ready to e into different aspects of our operations and thrives on creating a fun, positive environment and bringing an infectious energy that lifts the whole team." .

Specific Responsibilities:

Office Support - supporting the smooth running of the Fulham office - this would include:

• Ensure the office environment reflects and enhances our culture and helps to foster collaboration
• Dive into general office tasks such as answering phones, managing emails, and maintaining office supplies and groceries
• Own facility compliance including Health and Safety, fire safety and first aid
• Make sure all meeting rooms are ready to use & all office equipment is well looked after
• Liaise with cleaners and maintenance suppliers to make sure the right level of service is being provided
• Support frontline IT including onboarding and trouble shooting as required
• Support our French office as required
• Provide all our guests with an incredible welcome and Adzuna experience

Other administrative/operational support - this might include:

• Support the People Team at various touch points in the employee experience from the moment we first make contact with a potential candidate through the hiring, onboarding and development of our people
• Support the delivery of our annual Winter and Summer Week, as well as the annual Charity event
• Join the Social Committee and support the social team in the delivery of in-person and hybrid events
• Support team members with administrative tasks around company presentations, visits, events and exhibitions
• Generally provide administrative support across the organisation to help support the smooth running of the company

Requirements

We don't like to put people in boxes, but you're likely to be able to demonstrate experience of, or aptitude for much of the below:

• Excellent administrative experience and skills
• Incredible work ethic, drive, energy, and passion
• A "People Person" with excellent internal and external rapport builder/ people skills and a track record of establishing strong relationships
• Extremely organised with excellent attention to detail
• Proficient with tools like MS office, Gmail/Google docs and Linkedin - generally tech savvy
• Fluency in English and strong communication skills, both verbal and written

It's a bonus if you have:

• Some previous office management/ IT experience
• Some experience of organising internal/office events

Benefits

• Reward: We offer a competitive financial package which includes a competitive salary, stock options (we are all owners!); access to a 'Cycle to Work' scheme and an electric vehicle scheme; and a contributory pension scheme
• Wellbeing: Amongst other things, we offer enhanced maternity and paternity leave; 25 days paid holiday per year plus 8 bank holidays; Summer hours - we finish at 4 pm on a Friday in July and August; three paid volunteering days; and free gym membership
• Hybrid working: We are a fully hybrid company - half our workforce is remote. With employees located in different time zones, we embrace asynchronous work and ensure that everything we do reflects the hybrid nature of our workforce so that everyone feels included. We also have a travel programme to help facilitate teamwork across our global teams.
• Flexible working: For those working out of one of our offices (non-remote), we have a flexible working policy which means any full-time employee can work from home 2 days per week - you can choose your office days. You can also request to work additional days from home.
• Diversity & Inclusion: We are committed to hiring a erse workforce and creating an environment where everyone feels included and welcome. Our D&I committee helps deliver a programme of activities and actions to support this important area of focus.
• Training: Learning and development is an important pillar of our culture and there are plenty of opportunities to learn, develop and grow whether through our Adzuna Academy training programme, attending conferences, team training budgets, inidual development plans and coaching from experienced and supportive peers and managers.
• Fun stuff: We have a packed social calendar, twice annual global team get-togethers and an enviable culture thanks to the amazing and smart people who make Adzuna a great place to work. Lots of this is done virtually to ensure that everyone is included.

A bit more about Adzuna

Adzuna is a smarter, more transparent job search engine used by tens of millions of visitors per month. We love using the awesome power of technology to bring together every job in one place, help match people to better, more fulfilling jobs and keep Britain working.

Adzuna.co.uk is a 100 person business operating across 20 territories and was founded in 2011 by Andrew Hunter and Doug Monro, formerly of eBay, Gumtree, Qype and Zoopla.

We are backed by leading Venture Capital firms Passion Capital, LocalGlobe, Index Ventures and Smedvig Capital.

We've spent a decade developing smarter, more transparent job search so jobseekers worldwide (we're in 20 countries) can zero in on the right role faster.

We also supply real-time data to the Number 10 Dashboard and Office for National Statistics labour market indices. In 2018, Adzuna won the contract to run Find a job, one of the British government's most used online services.

We treat jobseekers as people not as products. We do the same for our team, seeing the erse range of strengths they bring to our business. Regardless of background, race, gender, sexuality or ability, we welcome everyone to our team. Our people are the most important asset we have.

Please let us know if we need to accommodate a disability during the hiring process, so that we can give you the support you need.

Title: Recruiter - High-Volume Collections (Virtual MST/PST) Consultant

Location: United States

Job Description:

Are you an experienced Recruiter looking for a career with purpose? Your search ends today! Talent Solutions RPO is seeking a Recruiter who will specialize in supporting a key client's business needs, with the drive to understand talent, help others develop, and connect their skills to meaningful work. You will use your strong communication, organizational and technology skills to drive all aspects of recruitment and provide exceptional customer service to our candidates and clients. This is a W2 contract role, working remotely from a home office in the Pacific or Mountain time zones. We are seeking a recruiter with experience partnering with stakeholders and recruiting within the collections space.

Our challenge to you:

• Put People to Work! Connect with motivated candidates to learn about their skills, match them to job opportunities and develop pathways to help them achieve their career goals
• Build Relationships! Leverage your social networks and industry communities to build a strong pipeline of in-demand candidates and loyal clients
• Hit your Goals! Own your workload and take initiative to deliver on metrics and commitments without letting distractions get in the way of success
• Be an Expert! Grow into an expert and adapt to the fast-paced and changing world of work by staying curious, asking questions and learning more about your areas of specialty

A Recruiter drives all aspects of talent management within a Talent Solutions' client. Executes full cycle recruitment processes while providing an exceptional experience and service to our candidates and clients.

Results & Strategy

• Leverage knowledge of role design and the required competencies, skills and knowledge required for success to more effectively market, screen and present candidates to opportunities.
• Improve the effectiveness of sourcing strategies and build a growing and erse candidate pipeline through creative research, digital outreach, and attraction campaigns.
• Exceed client expectations and expand sphere of influence within client portfolio to build loyalty and expand opportunities.

Client & Candidate

• Efficiently and accurately screen and assess candidates in order to advocate on their behalf for career opportunities. Remove barriers and ensure candidates are equipped with the information and tools to prepare them for successful employment.
• Drive client satisfaction and loyalty by delivering on commitments and providing an exceptional hiring experience.

Thought Leadership

• Positioned as an expert in the world of work, constantly refreshing their knowledge of in-demand skills and advising both candidates and clients through various platforms. Understand and educate client on the dynamics of the local market, labor and workforce management.

Required

• Industry: 2 years of high-volume recruiting experience, preferably in the collections space

• Comfortable conducting video interviews

• Must reside in either the Pacific or the Mountain time zone

• Strong client-facing communication and relationship management skills

• Education: High school diploma or equivalent

Nice to Have

• Education: Associate's or bachelor's degree

• Workday or Paradox experience preferred

ManpowerGroup is committed to helping our employees achieve their career goals while enjoying a strong total rewards package and award-winning culture. We're looking for high potential talent ready to start strong and deliver on the expectations below:

• Create profitable growth by hitting your performance targets and putting more people to work
• Build loyalty and deliver top notch service leading to strong client and candidate satisfaction ratings

Apply today to hear some of our star recruiters share more about their work and career journey, giving you a glimpse into a day in the life as a member of our team. Find a career with purpose at ManpowerGroup.

About Talent Solutions

Talent Solutions combines our leading global offerings RPO, TAPFIN-MSP and Right Management to provide end-to-end, data-driven capabilities across the talent lifecycle. Leveraging our deep industry expertise and understanding of what talent wants, we help organizations address their complex workforce needs. From talent attraction and acquisition to upskilling, development and retention, we provide seamless delivery, leveraging best in breed technology, and extensive workforce insights across multiple countries at scale. ManpowerGroup Talent Solutions is part of the ManpowerGroup family of companies, which also includes Manpower and Experis. 

Organization: Talent Solutions RPO

Salary: $30.00/hr.

Incentive (if applicable): Not Incentive Eligible

Benefits: ManpowerGroup offers a comprehensive benefits package to include Medical, Dental, Life insurance and Disability for Staff and Consultants, as well as 401K.

ManpowerGroup is proud to be an equal opportunity affirmative action workplace. We celebrate ersity and are committed to providing an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, citizenship, marital status, pregnancy (including childbirth, lactation and related medical conditions), age, gender, gender identity or expression, sexual orientation, protected veteran status, political ideology, ancestry, the presence of any physical, sensory, or mental disabilities, or other legally protected status.

A strong commitment is made by each employee and is necessary to ensure equal employment opportunity for all. ManpowerGroup is an inclusive workplace that will recruit, hire, train, and promote persons of all job titles, and ensure all other personnel actions are administered without regard to non-merit-based characteristics of iniduals.

Senior Associate, Board Relations and Development

• Full-Time
• US-New York
• New York, NY 10001, USA
• US-New Jersey
• Trenton, NJ 08628, USA
• US-Washington DC
• Washington, DC 20005, USA
• US-Vermont
• Richmond, VT 05477, USA
• US-Connecticut
• East Hartford, CT 06108, USA
• US-Maryland
• Bethesda, MD 20817, USA
• US-Virginia
• Glen Allen, VA 23060, USA

Department: General

Job Description:

NOW HIRING: Senior Associate, Board Relations and Development

Board of Directors Administrative Support

• Coordinate scheduling, logistics, and materials distribution for Board and Committee meetings.
• Provide administrative and logistical support for Board and Committee meetings related to development and fundraising.
• Prepare meeting minutes, resolutions, and related documentation to ensure transparency and accountability.
• Communicate key Board updates and decisions to appropriate internal stakeholders.
• Facilitate goal setting and performance assessments for the full Board, Committees, and Board officers, aligned with the Annual Plan.
• Maintain accurate, well-organized records of Board materials, resolutions, and governance documentation.
• Ensure Board-related digital platforms (e.g., Confluence, SharePoint, LiveBinders, Boardable) are current and effective.
• Maintain working knowledge of best practices in Board governance and share relevant insights with the Executive Office.
• Serve as a professional point of contact for Board members regarding scheduling, materials, and administrative inquiries.
• Provide on-site logistical support for in-person Board meetings.

Executive Support to the Chief Development Officer

• Manage the CDO’s complex calendar, scheduling internal and external meetings across multiple time zones, and ensuring appropriate preparation.
• Serve as the primary point of contact for the CDO, triaging and prioritizing meeting requests, communications, and inquiries.
• Draft, edit, and format correspondence, presentations, talking points, and internal communications on behalf of the CDO.
• Prepare briefing materials and background documents for meetings with donors, senior leadership, and external partners.
• Track action items, deadlines, and follow-ups arising from meetings and ensure timely completion.
• Coordinate travel logistics for the CDO, including flights, accommodations, ground transportation, and itineraries.
• Prepare and submit expense reports and reimbursements in compliance with RA policies.
• Support Salesforce data management, including logging activities, call reports, meeting notes, event attendance, and gift documentation.

Additional Responsibilities

• Handle sensitive, confidential, and time-sensitive information with the highest level of discretion.
• Build and maintain strong working relationships with Board members, senior leadership, donors, and internal stakeholders.
• Represent the CDO and Development Office with professionalism, diplomacy, and responsiveness.
• Provide surge administrative support during peak periods, including Board cycles, campaign milestones, and reporting deadlines.
• Support special projects and ad hoc requests as assigned by the CDO.

WHAT WE ARE LOOKING FOR: 

• A bachelor’s degree is required.
• Minimum of 3 years of experience providing executive-level administrative support, including support to Boards of Directors or senior governance bodies.
• Full professional fluency in spoken and written English; professional Spanish strongly preferred.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment.
• Strong cross-cultural communication skills and experience working in a global or matrixed organization.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational, time management, and prioritization skills with strong attention to detail.
• Strong written and verbal communication skills, including drafting professional correspondence and meeting documentation.
• Ability to manage competing priorities and adapt quickly in a fast-paced environment.
• Professional demeanor with a proactive, solution-oriented mindset.
• Willingness and ability to work flexible hours to support executive and Board schedules.

BENEFITS OF WORKING AT THE RAINFOREST ALLIANCE: 

• Be a part of a global organization with a strong mission and a collaborative, respectful, and accountable culture.

• Enjoy opportunities for professional growth and career development.

• Benefit from remote working flexibility and flexible hybrid working environment.

• Receive a competitive salary package.

• A favourable time‑off policy, including annual leave and Resilience Days, to help you recharge and balance life outside of work.

• Prioritize your wellbeing. We have numerous ways to promote work-life balance, so you get the chance to take some time off, recharge, and remain at your best. This includes:

  • Resilience and personal leave days
  • Employee assistance programs
  • Wellbeing activities
  • Sabbatical opportunities.

Apply now and let’s grow together. We look forward to hearing from you and exploring how your skills can help us advance our mission.

• National Salary range (Excluding NY and DC) -$53,533 - $76,475
• New York Salary Range -$63,603 - $90,861
• Washington DC Salary Range -$61,562 - $87,946

Notes: Only candidates legally authorized to work in the US will be considered.

Legal Assistant

remote type

Hybrid

locations

Columbia, MD

time type

Full time

job requisition id

REQ3575

Job Description Summary

Under the direction of the Deputy General Counsel, the Legal Assistant assists attorneys and Lead Legal Assistants with legal department activities. Most of the work is related to financing of affordable housing development and related corporate transactions, annual charitable and corporate filings, and review and distribution of service of processes and other corporate notices. The Legal Assistant will also assist attorneys and the Lead Legal Assistants with other matters, as necessary, for example research, drafting grants and contracts, and intellectual property compliance.

The ideal candidate will have experience working in real estate finance, mortgage banking, or a similar field that deals with commercial loans or with corporate filings and record keeping.

Job Description

Qualifications

• Paralegal certificate/degree strongly preferred; undergraduate degree preferred.
• Minimum of three (3) years of experience with real estate and/or lending transactions and/or corporate transactions.
• Demonstrated ability to adhere to deadlines, organize and prioritize multiple simultaneous tasks and projects while exhibiting strong attention to detail and excellent follow-through on assignments and communication with colleagues.
• Evidence of strong self-motivation and commitment to providing excellent service to internal and external clients of the legal department and ability to contribute to improving internal processes.
• Demonstrated commitment to collaboration, team-work, and ensuring positive interpersonal dynamics.
• Excellent written and oral communication skills necessary to interact with all levels of staff throughout the organization and external partners.
• Ability to conduct legal research with attorney guidance.
• Advanced skills in MS Word, Excel, Outlook and Adobe.
• Prior experience with annual charitable or corporate filings a plus.
• Familiarity with corporate organizational documents a plus.
• Knowledge of federal grants and contracts issues a plus.
• Familiarity with customer relationship management (CRM) tools such as Salesforce or similar systems a plus.
• Being a notary public is preferred (if not currently a notary, expectation that notary status would be pursued immediately after joining).

Responsibilities

• Draft loan documents, complete necessary documentation to prepare for loan closings, review due diligence (organizational documents, resolutions, title, surveys, etc.) updating closing checklists as appropriate and work closely with attorneys, other staff and borrowers to ensure efficient consummation of closing
• Prepare lien releases and close-out loan files
• Prepare electronic loan closing binders
• Maintain loan filing system and prepare weekly reports on loan status for department
• Assist with improving lending procedures and processes
• Prepare and file annual state charitable registrations, lobbying reports, and corporate registrations
• Assist with revisions of grant and contract templates and complete drafts of simple agreements or correspondence for attorney review
• Acknowledge and distribute service of process
• Distribute legal notices and mail to law department members and business partners
• Actively participate in departmental, organizational, and industry meetings and forums for professional development
• Serve as primary backup for other legal assistants in the legal department.
• Maintain confidentiality of information
• Perform administrative tasks related to the above responsibilities, including copying, scanning, filing, preparing packages for mail/express delivery, and if applicable, notarizing documents
• Complete other duties as assigned

Core Responsibilities: as to Enterprise Community Partners, Enterprise Community Investment, and selected affiliates, subsidiaries, and supporting organizations, including but not limited to Enterprise Community Loan Fund.

Total Rewards at Enterprise:  

You will be working with a group of talented professionals who are motivated by serving the community and addressing the need for affordable housing.

Enterprise offers a comprehensive total rewards package for you and your family. 

The base salary for this role is $50,000 to $60,000, depending on level of skills and experience.

The salary range for this position is represented by the low and high end of the range for the amount to be paid for the position. Salaries paid at Enterprise will vary based on factors that may include skills, education, location, experience, and performance.  The salary range is just a part of the total rewards package provided to employees at Enterprise, and other rewards may include annual performance bonuses and generous paid leave programs.  

At Enterprise, our benefits form a major component of our total rewards package.  Benefits include dental, health, and vision care plans, as well as family-building benefits, such as adoption and surrogacy support.  Enterprise allows flexible work arrangements to promote a better work-life balance.  We offer health advocacy, EAP, and mental health benefits.  We round out our total rewards package by offering financial education, wellness programs, and auto-enrollment in the company's 401(k) plan with employer matching contributions.  Finally, you will have learning and development opportunities, including tuition reimbursement for job-related courses and certifications.

Executive Assistant, Operations

Operations Administration New York, New York  San Francisco, California  Remote, United States

The Executive Assistant provides executive administrative support to Operations executives by managing schedules, facilitating workflow, supporting projects, meeting and event planning and coordination, and other critical administrative duties. This position anticipates information needs, proactively coordinates information flow, and contributes to the creation of effective systems. The Executive Assistant works independently with minimal direction and is adept progressing action through ambiguity; is exceptionally responsive, action-oriented, and possesses a keen eye for detail and context; handles confidential matters with sound judgment and utmost discretion; is able to quickly pivot, re-prioritize, and flex between supporting and complementing different working styles; and is an enthusiastic team player able to identify gaps and problem solve.

Reporting to the Sr. Operations Leadership Team Manager, this position works a full-time schedule (37.5 hours/week). Preference will be given to candidates willing to work at least one day per week from our San Francisco, CA, or New York, NY, office, but remote candidates who are willing to travel periodically will also be considered.

This is a non-supervisory position.

What You'll Do

Executive Administration and Support (70%)

• Serve as primary scheduler and calendar manager for Operations executives, coordinating with stakeholders to ensure time is allocated in accordance with strategic priorities
• Provide administrative and logistical support, including expense filing, travel coordination, document management, and task tracking.

Operations Department Meeting Planning, Project Coordination, and General Support (30%)

• Support department meetings from conception to post-meeting follow-through on action items
• Provide Operations project, initiative, and communications coordination, planning, and execution
• Facilitate workflow and information sharing with Operations teams and stakeholders; support internal communications within Operations and to the rest of Earthjustice

Ongoing Learning

• Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.

Please note that the percentage breakdowns provided above serve as a guideline and that other duties may be assigned as part of the job's requirements.

What You'll Bring

• Bachelor's degree or relevant experience and qualifications, such as Certified Administrative Professional (CAP), Professional Administrative Certificate of Excellence (PACE), or Certified Executive Administrative Professional (CEAP)
• 2+ years administrative work experience.
• Demonstrated experience providing executive support, managing complex schedules, and planning on and off-site meetings
• Strong Microsoft Outlook calendar management experience coordinating multiple complex schedules across time zones, and exceptional proficiency using the Office365 suite
• Ability to prioritize and multitask with strong attention to detail and excellent organizational skills in a fast-paced, high-volume role
• Outstanding interpersonal, organizational, and verbal/written communication skills
• Sound judgment and discretion with ability to handle sensitive and confidential information appropriately
• Adaptability, resilience, curiosity, and openness to feedback and continuous learning
• Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.

Physical Requirements 

This role may require the ability to: 

• Sit for extended periods with occasional standing and walking
• Type, file, and/or handle office equipment
• Lift and carry materials
• Read documents, conduct computer work, and document review
• Conduct meetings and have telephone communications with colleagues and donors over video and phone
• Travel to attend donor meetings, donor events, staff meetings, and trainings

Salary and Benefits

We offer a competitive salary and excellent, comprehensive benefits. We also offer a casual and congenial work environment. 

Salaries at Earthjustice are determined by working location and are commensurate with the experience required. 

Salary range in San Francisco, CA, and New York, NY: $99,500-$110,500

Grievance & Appeals Coordinator I

locations

Remote-MO

Remote-TN

Remote-OH

Remote-TX

Remote-FL

time type

Full time

job requisition id

1629237

You could be the one who changes everything for our 28 million members as a clinical professional on our Medical Management/Health Services team. Centene is a ersified, national organization offering competitive benefits including a fresh perspective on workplace flexibility.

Position Purpose:

• Gather, analyze and report verbal and written member and provider complaints, grievances and appeals

• Prepare response letters for member and provider complaints, grievances and appeals

• Maintain files on inidual appeals and grievances

• May coordinate the Grievance and Appeals Committee

• Support the pay-for-performance programs, including data entry, tracking, organizing, and researching information

• Assist with HEDIS production functions including data entry, calls to provider’s offices, and claims research.

• Manage large volumes of documents including copying, faxing and scanning incoming mail

• Performs other duties as assigned.

• Complies with all policies and standards.

Education/Experience:

Pay Range: $19.43 - $32.98 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules.  Actual pay will be adjusted based on an inidual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status.  Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility.

Clerical Assistant

Apply

remote type

100% Remote

locations

Lake Mary, FL

time type

Full time

job requisition id

R2523420

Clerical Assistant - CD11AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

JOB DESCRIPTION:

We are seeking a detail-oriented and proactive Legal Clerk to join our insurance defense team. This position plays a vital role in supporting attorneys and legal staff within the Tort practice group by ensuring efficient case management and smooth day-to-day operations. The ideal candidate will thrive in a high-volume, largely paperless environment that is both dynamic and rewarding.

WORK ARRANGEMENTS:

• This role is remote; however, the inidual must reside in Florida.

RESPONSIBILITIES:

• Team Support: Assist attorneys and legal staff with administrative and case-related tasks, including scheduling, subpoena data entry, calendaring court deadlines, and organizing case materials.
• Document & File Management: Maintain and organize digital case files, ensuring documents are accurately filed, properly labeled, and easily accessible throughout the litigation process.
• Case Workflow Coordination: Monitor and track case progress, deadlines, and deliverables to help keep the team on schedule.
• Electronic Communication Handling: Process and associate electronic correspondence with appropriate case files, ensuring timely and accurate updates.
• Mail & Material Oversight: Coordinate incoming and outgoing mail and physical materials as needed, while supporting the transition to a paperless workflow.
• Collaboration & Communication: Work closely with attorneys and staff to address inquiries, resolve issues, and ensure efficient case support.
• Compliance & Record Keeping: Maintain accurate records and adhere to firm policies and procedures.

QUALIFICATIONS:

• High school diploma or equivalent.
• Florida Based
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Previous experience in a legal support role required.
• Familiarity with insurance defense or Tort matters preferred.
• Knowledge of Personal Injury Protection (PIP) case support is a plus.
• Experience with electronic document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

_$_42,560 - _$_63,840

Utilization Management Assistant

Location: Onsite in Dubuque, IA. Also accepting remote applicants.

Are you passionate about patient care and thrive in a fast-paced, professional environment? We are seeking a dedicated Utilization Management Assistant to join our healthcare team. This role is ideal for CNAs, Medical Assistants, LPNs, or iniduals with a background in patient health support who are looking to make a meaningful impact behind the scenes. If you are looking to get into a professional office setting with daytime office hours and weekends/holidays off, this is the role for you! 

The Utilization Management Assistant answers first level calls in Utilization Review for HealthCheck360 participants. They will evaluate certification requests by reviewing the group specific requirements and will also triage the call to determine if a Utilization Review Nurse is needed to complete the call. You will be responsible for reviewing medical records, coordinating with healthcare providers, and ensuring that patients receive appropriate, cost-effective care in accordance with clinical guidelines and insurance requirements.

Preferred Skills

• Communication - Strong interpersonal skills to be able to connect with patients, doctors, internal team members, and providers
• Customer Service - Friendly demeanor and understanding to be able to relay sensitive information to members
• Detail Oriented - Accuracy and attention to detail when reviewing pre-certifications and plans

Qualifications:

• CNA, LPN, or Medical Assistant preferred
• Background in patient health support or care 
• 1+ years of experience within this field

Full-Time Benefits - Most benefits start day 1

• Medical, Dental, Vision Insurance
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/Defined Contribution (1-year waiting period)
• PTO/Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/Parental Leave
• Subsidized Parking
• Company-paid Term Life/Accidental Death Insurance

About HealthCheck360

HealthCheck 360 was created with the employer's needs and the participant's experience in mind. We focus on reducing medical costs, while increasing employee engagement and productivity. This is accomplished by providing onsite biometric screenings, engaging participants through technology and programming, educating the participant with risk-specific targeted communications, and supporting positive behavior change through our Health Coaching and Condition Management programs.

Bilingual Administrative Assistant

Job Type Contract

Industry Financial Services

Language English,French

Salary 22.00 - 22.00 per Hour

Specialization Administration and Clerical

Vacancies Existing Vacancy

Job Description

Location: Canada, Fully Remote

About the Opportunity

This is a great opportunity to join a large, structured organization operating within a regulated, process-driven environment. As a Bilingual Administrative Assistant, you will play an important role behind the scenes, ensuring documents and information are accurate, complete, and ready for processing.

Working remotely, you will collaborate with internal teams to support smooth administrative workflows. Your attention to detail and comfort handling documentation will help maintain service quality while supporting both English- and French-speaking stakeholders.

What’s in it for You

You’ll enjoy the flexibility of a fully remote role while gaining valuable experience in a high-volume administrative environment. This position offers consistency, clear procedures, and the opportunity to build long-term stability through a contract with strong extension potential.

You’ll be supported by structured processes, collaborative teammates, and a workplace that values reliability, organization, and accountability.

Your Responsibilities

• You’ll review and validate incoming electronic and paper documents to ensure they are complete and ready for processing.
• In this role, you’ll log contracts and accurately enter data from mailed documentation into internal systems.
• You’ll verify signatures and confirm the accuracy of original documentation for electronic contracts.
• You’ll open, sort, and distribute incoming mail in accordance with established procedures.
• You’ll manage multiple priorities while maintaining accuracy and meeting service standards.

Skills and Qualifications

• 1+ year of experience in a data entry or administration type role.
• Post-secondary education is required.
• Fluent bilingual communication skills in English and French, both written and spoken.
• Strong attention to detail with excellent organizational skills.
• Comfort working with rotating schedules, including evenings and occasional Saturdays.

Executive Assistant, Multi-Executive Support

United States

Corporate – Executive 

Regular Full Time 

Remote

About Coalfire

Coalfire is on a mission to make the world a safer place by solving our clients’ hardest cybersecurity challenges. We work at the cutting edge of technology to advise, assess, automate, and ultimately help companies navigate the ever-changing cybersecurity landscape. We are headquartered in Chicago, Illinois with offices across the U.S. and U.K., and we support clients around the world.

But that’s not who we are – that’s just what we do.

We are thought leaders, consultants, and cybersecurity experts, but above all else, we are a team of passionate problem-solvers who are hungry to learn, grow, and make a difference.

Position Summary

The Executive Assistant provides high-level administrative and operational support to nine senior executives across the organization.

This role requires exceptional judgment, organizational excellence, and the ability to manage complex, shifting priorities in a fast‑paced environment. The EA acts as a strategic partner - anticipating needs, streamlining workflows, and ensuring executives are fully supported and equipped to focus on organizational priorities.

This inidual will report to the Chief People Officer and will be a central coordination point for the leadership team, maintaining confidentiality, professionalism, and reliability at all times.

What You'll Do

• • Executive Support
  • Manage complex calendars across multiple time zones for nine executives, ensuring proactive prioritization and alignment with strategic goals.
  • Coordinate and schedule internal/external meetings, board-related sessions, customer meetings, candidate interviews, and cross-functional engagements.
  • Prepare executives in advance of meetings, including compiling briefings, agendas, presentations, and relevant background materials.
  • Handle correspondence on behalf of executives, including drafting communications, triaging requests, and tracking follow‑ups.
  • Operational & Administrative Excellence
  • Develop and maintain streamlined workflows across the leadership team to improve efficiency and reduce administrative bottlenecks.
  • Plan and execute logistics for all executive travel; including leadership offsites, team meetings, and company-wide events.
  • Assist with budget tracking, invoice processing, expense reporting, and purchase orders.
  • Maintain organized digital filing systems and shared knowledge repositories.
  • Cross-Functional Coordination
  • Serve as a liaison between executives and key internal/external stakeholders, ensuring clarity, responsiveness, and follow‑through.
  • Partner with People, Finance, Legal, Communications, and other teams to support initiatives, timelines, and deliverables.
  • Support cross-functional projects by gathering inputs, tracking milestones, and helping executives stay on schedule.
  • Confidentiality & Communications
  • Handle sensitive information with the highest level of discretion.
  • Represent executives with professionalism, polish, and proactive communication - both internally and externally.
  • Draft, edit, and proofread executive communications, presentations, and documents.
  • Special Projects
  • Support organizational initiatives as assigned by the CPO, including culture programs, talent-related efforts, and strategic planning cycles.
  • Conduct research, compile data, and produce reports or presentations as needed.

What You'll Bring

• • 5+ years of experience supporting senior executives; experience supporting multiple leaders simultaneously strongly preferred.
  • Exceptional organizational and time-management skills with the ability to balance multiple priorities and stakeholders.
  • Strong written and verbal communication skills; ability to craft clear, concise, and professional communications.
  • High level of discretion, emotional intelligence, and sound judgment.
  • Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), Zoom, and other collaboration tools.
  • Proven ability to thrive in a fast-paced, high-expectation environment.
  • Experience supporting C‑level leaders or extended executive teams.
  • Experience in a dynamic, high-growth, or matrixed organization.
  • Project management experience or formal training.
  • Background supporting People/HR leadership is a plus.

$53,000 - $92,000 a year

The salary range listed is a reasonable estimate of the compensation range for this role based on national salary averages. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certifications and other factors. You may also be eligible to participate in annual incentive, commission, and/or recognition programs.

Why You’ll Want to Join Us

At Coalfire, you’ll find the support you need to thrive personally and professionally. In many cases, we provide a flexible work model that empowers you to choose when and where you’ll work most effectively – whether you’re at home or an office.

Regardless of location, you’ll experience a company that prioritizes connection and wellbeing and be part of a team where people care about each other and our communities. You’ll have opportunities to join employee resource groups, participate in in-person and virtual events, and more.

And you’ll enjoy competitive perks and benefits to support you and your family, like paid parental leave, flexible time off, certification and training reimbursement, digital mental health and wellbeing support membership, and comprehensive insurance options.

LIBRARY: Library Assistant II (Part-Time) - Circulation  

Positions Available:

Library Assistant II (P/T)-24 hours per week in the Circulation department

GENERAL DESCRIPTION OF POSITION

Provides information and service to all library patrons. Applies library techniques and procedures.  Must become familiar with modules of the library automation system. Responsible for all aspects of daily circulation, including but not limited to: checking in and out library materials; entry and editing of patron information in the patron database and the associated tasks including verifying residency, proper identification, and current contact information; accepting and entering payment for overdue, damaged and/or lost material fees, and non-resident fees in the library database. Shelves materials, empties book returns, processes holds and interlibrary loans. Follows procedures determined by the State of Arkansas for voter registration. May contact customers about overdue, missing, claims returned, and damaged and/or lost materials. Assists with the gathering and recording statistics.  May be assigned additional clerical duties related to acquisitions, receiving, labeling, periodicals, etc.

Other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Circulation responsible for patron registration and updating patron information.  This duty is performed daily.
2. Circulation checks library materials in and out; processes overdue notices, empties book returns; all Library Asst. II shelve library materials and checks shelves when needed to verify non-returned materials. These duties performed daily in circulation and as needed in other departments.
3. Circulation processes holds and interlibrary loans.  This duty is performed daily.
4. Circulation takes fines and non-resident fees.  This duty performed daily.
5. Circulation verifies condition of materials when checked out and returned.  This duty is performed daily.
6. Answers questions as related to patron records.  This duty performed daily.
7. Circulation determines if a patron resides in or outside the Rogers City Limits.  Maintains voter registration records.  These duties performed daily.
8. May contact customers about overdue, missing material parts, claims returned items, damaged and/or lost materials.  Primary responsibility of Circulation.  This duty is performed as needed.
9. Assists with gathering and recording statistics.  This duty is performed as needed.
10. Crossed trained and expected to work in other areas as needed.  This duty is performed as needed.
11. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an inidual must be able to perform each essential duty mentioned satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Mental alertness and adaptability to office and field area work routines. Equivalent to four years high school or GED, with particular emphasis during high school in office skills, shop skills, or others, plus 0 to 6 months related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals; Ability to write routine reports and correspondence. Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and ide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to prepare and interpret bar graphs.

CRITICAL THINKING SKILLS

Ability to use common sense understanding in order to carry out detailed written or oral instructions. Ability to deal with problems involving a few known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

High school diploma or GED

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Completion of two years or more of college is desirable, or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

SOFTWARE SKILLS REQUIRED

Basic: Alphanumeric Data Entry, Contact Management, Spreadsheet, Word Processing/Typing

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Under immediate supervision, performs general assignments of work, with periodic check of performance by supervisor.

PLANNING

Limited responsibility with regard to specific assignments in planning time, method, manner, and/or sequence of performance of own work operations.

DECISION MAKING

Performs work operations which permit infrequent opportunity for decision-making of minor importance and which would only affect the operating efficiency of the inidual involved to a slight degree.

MENTAL DEMAND

Light mental demand. Operations requiring intermittent directed thinking to carry out predetermined procedure or sequence of operations of limited variability. Operations requiring intermittent attention to control machine or manual motions.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately repetitive.  Activities with slight variation using a definite set of processes or directions with some degree of supervision.  Choice of learned things in situations which conform to clearly established patterns and modes.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Regularly responsible for property where carelessness or error would result in only minor damage or minor monetary loss. Almost continuous care and attention is required when handling this property in order to prevent loss.

ACCURACY

Probable errors of internal scope should ordinarily be detected within the department or office in which they occur, but may affect the work of others within the unit, requiring additional expenditure of time to trace errors and make all necessary corrections. Errors would require a moderate amount of time to correct.

ACCOUNTABILITY

FREEDOM TO ACT

Defined. Semi-repetitive prescribed processes and procedures with nearby supervision.

ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.

None. Job does not create any dollar monetary impact for the organization.

IMPACT ON END RESULTS

Modest impact. Job has some impact on the organizations end results, but still from an indirect level. Provides assistance and support services that facilitates decision making by others.

PUBLIC CONTACT

Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization.

EMPLOYEE CONTACT

Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as pertains to an immediate and specific assignment. No responsibility for obtaining cooperation or approval of action or decision.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

WORKING CONDITIONS

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

 The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; and occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; and color vision.

ADDITIONAL INFORMATION

Thorough knowledge of paraprofessional library routines, procedures, and practices, or job experience in a field that requires comparable skills. Position requires thorough knowledge and experience with computers and common software products including but not limited to Microsoft Office. Must have a thorough knowledge of and interest in books; good internal and external customer service skills; accuracy; aptitude for library work; and ability to communicate effectively.  Job requires some physical lifting and pushing of library materials as well as the ability to stoop, reach, or bend to access materials.  Must be passionate about library service to teens and able to relate to students and parents.  Previous experience with young adults highly desirable.

Fluency in English and Spanish is highly desirable.

Job includes a broad spectrum of work hours.  Availability after school, evenings and weekends essential.  To meet programming needs person filling this position be available for flexible scheduling.

Library Processing Clerk

• Technical Services
• Farmington, NM, USA
• 12.50 per hour
• Hourly
• Temporary-Part Time

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #26: Library Processing Clerk

NUMBER OF VACANCIES: 1

DEPARTMENT: Library

WORK LOCATION: Farmington Public Library

HIRING SALARY: $12.50/hour

PAY GRADE: Temporary

TYPE OF POSITION: Part-Time

DAYS WORKED: Monday - Friday and occasional weekends for special events

HOURS WORKED: Between 8:00 am - 5:00 pm, approximately 20 hours per week

APPLICATIONS WILL BE RECEIVED UNTIL: Monday, February 9th, 2026

JOB DUTIES

ESSENTIAL DUTIES:

• Works under the general direction of the Technical Services Coordinator; training and instruction may be provided by Catalogers, as assigned by Technical Services Coordinator.
• Supervision of other employees is not a responsibility of this position.
• Learns and maintains a working knowledge of the library's integrated library system (ILS) and various library related software, applications and their processes.
• Responsible for processing library material through the library's procedure system in order to make them available for patrons, i.e. applying book jackets, adhering barcodes, printing and applying spine labels, etc.
• Assists in preparing library materials to be removed from the library's automated system. Involves scanning barcodes, stamping, sorting and boxing library materials.
• Assists in preparing donated materials for the book sale. Involves sorting and packing donations and library materials.
• Receives incoming mail and freight, sorts and distributes to appropriate staff and/or locations.
• Processes periodicals and newspapers, logging them upon arrival. Arranges and files periodicals and newspapers in the display areas of the library.
• Responsible for repairing damaged library materials, i.e. repairing broken hinges, replacing media albums, etc.
• Accuracy, detail-oriented, multi-tasking, flexibility and organizational skills are vital in this position.
• Participates and attends staff meetings, trainings, daily shows, programs, and other projects of the library as required and/or assigned.
• Assists patrons and fellow employees in a courteous and respectful manner; refers patrons and fellow employees to appropriate personnel.
• Learns procedures and follows established routines primarily through oral instruction and observation which takes place on the job. Training is hands-on with repetition and reinforcement.
• May participate in inventory processes. Involves scanning library materials and locating materials that should be in inventory.
• Maintains absolute confidentiality and privacy of patron records and work-related issues.
• Establishes and maintains effective working relationships with fellow employees, supervisors and the public.
• Attendance is an essential function of this position.
• Understands and follows written and/or verbal instructions.
• Operates a motor vehicle to assist in carrying out the business of the department and the City.
• Complies with Technical Services department and library procedures and policies; and City guidelines, rules, regulations, procedures and policies.
• The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or a logical assignment to the position.

QUALIFICATIONS

• This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Program which includes: pre-employment testing, post-accident testing, reasonable suspicion testing, return-to-duty testing, and follow-up testing.
• Background check is required.
• This position has the responsibility to participate in and comply with the City's Environmental, Health, and Safety Program.
• Valid driver's license with acceptable driving record for the past three years.
• Ability to establish and maintain working relationships with co-workers, supervisors, other City personnel and the public.
• Ability to learn and use the library organization systems, including the Dewey Decimal Classification system.
• Ability to learn how to operate the library's integrated library system (ILS) and various library related software.
• Working knowledge of basic personal computer operations; with applications such as Microsoft Word, Excel and/or Google Docs, Sheets, Email and the Internet.
• Ability to understand and follow both oral and written instructions.
• Ability to successfully perform routine duties as assigned with minimal supervision.
• Must have the ability to organize, prioritize, complete assignments in a timely manner, and meet quality standards.
• Must be able to work evenings and/or weekends for special library events.
• This position requires a commitment to service excellence; the ability to work well with others in a team and independently; and the ability to remain flexible and positive in a time of continuing change.
• Ability to learn to use the tools and equipment listed, including the library's online catalog and automation system and use them effectively to perform assigned duties.

TOOLS AND EQUIPMENT USED:

Library integrated library system (ILS) and online catalog. Personal computer and applicable software, telephone, scanner, and various printers, copy machine, laminating machine, automobile, and various 3M library equipment and automobile.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

The noise level in the work environment is generally quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V

Sales Lead Generator

ID

2026-11354

Category

Sales

Location : Location

US-TX-Burleson

Position Type

Regular Full-Time

Min

USD $20.00/Hr.

Max

USD $30.00/Hr.

Overview

Join Our Award-Winning Team at Berkeys Plumbing AC and Electrical! Top 100 Places to Work in DFW winner in 2023 & 2024!!

Berkeys is currently seeking a PART TIME Appointment Generator to join our Cleburne location!! Monthly travel to our Southlake office is required for department meetings. If offered position orientation will be held in our Southlake office, having own form of transportation is strongly encouraged.   

Weekends required! Starting at $20/hr+ with Commission/Bonuses (Top Lead Setters earn $25-30/hour)

Are you someone with Retail/Sales Experience seeking a company that prioritizes its people? Look no further! At Berkeys, we offer a robust benefits package, unlimited earning potential, and a fun and collaborative work environment. 

The Role: Berkeys is currently seeking Appointment Generators to act as Brand Ambassadors at our partner businesses by answering customer questions about our products and services and then encouraging them to schedule appointments for estimates of these services.

The ideal candidate for this role will enjoy engaging people in conversation and be driven by commission and incentives.

The Company: Berkeys Companies has been serving North Dallas homes since 1975, providing prompt, on-time service and unbeatable warranties. Join our team of over 250 dedicated professionals and enjoy ongoing role training, career growth opportunities, and a supportive work environment.

What’s In It For Me?

• Market Value Compensation - $20 / hr. + commission
• Robust PTO Plan
• Health, Vision and Dental plans for you and your family
• 401K Retirement Plan with company match
• Life Insurance, Short-Term and Long-Term Disability
• Special Program Options FSA, EAP, Legal Services, and Identity Theft
• Continuous Training for your Professional Development

Working in a dynamic, collaborative, and fun environment

Berkeys Plumbing AC and Electrical has received accolades such as Dallas Morning News 'Best Places To Work' in 2021, Best of Southlake 2023, and Top 100 Places to Work in DFW by Energage in 2023 & 2024!

Bring your talent to Berkeys and enjoy employee appreciation events throughout the year, comprehensive benefits, and a culture that values your contributions and growth.

Join us and be part of something extraordinary at Berkeys Plumbing AC and Electrical!

Responsibilities

What Will I Do?

• Greet customers approaching the company display to encourage them to stop and learn about the company’s products and services
• Walk throughout the stores, engaging customer's in conversations about their home service needs
• Explain features and benefits of the various products and services while soliciting information from the customers on their inidual needs
• Schedule an appointment for one of our Sales Consultants to visit the customers home to provide an estimates for product and services
• Build rapport and relationships with the store's leadership team
• Attend required monthly meetings and trainings
• Represent the company professionally, honestly, and ethically

Qualifications

Do I Have What It Takes?

• Prior experience working is retail is highly desired but not required
• Required to be standing/walking or sitting for 4-8 hours at a time
• Must be outgoing, energetic, and self-motivated
• A+ communication and customer service skills
• Must have reliable transportation
• Must have the ability to use smart-phone utilizing email and text
• No HVAC or Water Treatment experience required

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an inidual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.

Office Scheduling Assistant

Req #367

Appleton, WI, USA

Job Description

AstenJohnson is the leader in technical fabrics. Our drive to provide the best products and service in our industry is fueled by our associates and their drive to innovate. We want our associates to build careers here and become part of the fabric of our 230 year old company. We offer competitive pay, excellent benefits and a workplace built on respect and purpose.

Temporary Part-Time Scheduling Assistant

Ideal Hours: Monday – Friday, 6:30 am – 10:30 am

Keep production moving. Make an impact every day.

At AstenJohnson, our operations succeed when the right materials are in the right place at the right time. We’re looking for a Scheduling Assistant who will thrive on coordination, problem-solving, and collaboration to help keep our manufacturing operations running smoothly and efficiently.

What You’ll Do

As a key member of our Production Control team, you’ll play a hands-on role in aligning schedules, materials, and production priorities. Your work will directly support on-time delivery, waste reduction, and uninterrupted production flow.

Key responsibilities include:

• Coordinate and maintain production schedules and inventory control systems
• Serve as a critical link between Manufacturing, Sales, and Inside Sales
• Issue daily dispatch lists, production reports, and volume reports
• Monitor shop load, crewing needs, and equipment utilization
• Adjust schedules as needed and clearly communicate changes
• Support daily production meetings and backlog updates
• Help prevent downtime by ensuring materials and fabrics are production-ready
• Crosstrain and support other Production Control team members

What We’re Looking For

• Degree in Production/Materials Control or equivalent experience preferred
• Computer proficiency in Microsoft Outlook and Excel; JDE knowledge is ideal
• Working knowledge of manufacturing operations and shop floor processes
• Experience with MRP and JIT inventory concepts
• Strong written and oral communication skills
• Self-starter mindset with the ability to make sound, data-driven decisions

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Job Details

Pay Type

Hourly

Title: BCBA (Board Certified Behavior Analyst

Location: High Point, NC

Work Type: Hybrid

Job Description:

Founded in 2005 by occupational therapist Kim Strunk, Hopebridge has grown into a leading provider of pediatric autism therapy. We use a collaborative, multidisciplinary model that includes Applied Behavior Analysis (ABA), speech therapy, and occupational therapy. By combining these services, we create inidualized treatment plans that help each child build skills, improve communication, and gain independence.

Why BCBAs Choose Hopebridge

• Total Compensation: $79,000 - 118,750, including base salary and achievable bonuses
• Clinician-Designed Bonus: Earn bi-weekly rewards based on client engagement - your hard work is recognized
• Work-From-Home Days: Two days per month for administrative work, treatment planning, and POCs
• Ethical Caseloads: Manage 8-10 learners
• Clear Career Growth: Advance from BCBA → Lead BCBA → Senior BCBA → Assistant Clinical Director → Clinical Director → Regional BCBA
• Immersive Onboarding: Get introduced to our culture, mission, and values
• Hands-On Training: Shadow experienced clinicians, review cases, and receive one-on-one mentorship
• Support & Mentorship: Interdisciplinary leadership, mentorship from Clinical Directors, and a strong regional support team.
• No Non-Competes: Your career, your choice-grow with us, without restrictions

What We Offer You

• Full medical, vision, and dental coverage options
• 401(k) with matching
• Short-term & long-term disability insurance, life insurance, pet insurance, and more
• 20 days of PTO in your first year
• 8 paid holidays, including 1 flex day
• 2 professional development days per year
• $500 yearly professional development stipend
• Free CE events on PFA/SBT, HRE, PEAK, and neuroersity-affirming practices
• Relocation Packages Available

Responsibilities

What You'll Do

You will conduct behavioral assessments, develop inidualized intervention plans, and mentor RBTs, Fellows, and newly certified BCBAs. You'll also partner closely with OTs, SLPs, and Psychologists each day to provide comprehensive and collaborative care in a fully equipped center environment.

Skills & Qualifications

What You'll Need

• Master's degree in ABA, Special Education, Psychology, or a related field is required
• Valid BCBA certification and licensure in applicable states is required

Ready to Make an Impact? Here's What You Can Expect

• Quick online application
• Chat with a recruiter on your schedule
• Virtual interview with a Regional BCBA
• Fast feedback and offer-no long waits

Join a company that values your expertise, prioritizes your growth, and champions ethical care. Apply today and take your ABA career to the next level!

Job Number: 158474

Title: Executive Assistant Analyst

Location: Houston United States

time type: Full time

job requisition id: 350090

Job Description:

Time Type: Full time

Worker Type: Employee

Executive Assistant Analyst

• Location: USA - Houston, TX

• Work Arrangement: Hybrid

• The salary range for this role is: $79,000 - $119,000

The Opportunity:

The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organisation.

Responsibilities:

• Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement.
• Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations.
• Organise internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes.
• Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible.
• Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice.
• Organise travel itineraries for the Senior Leader in line with requirements and company policies.
• Distribute incoming posts promptly to ensure timely correspondence forwarding.
• Liaise with external and internal contacts to ascertain needs and ensure effective communication processes.
• Screen, prioritise, and annotate incoming information and communications,triaging, redirecting or referring as appropriate.
• Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies.

Work Experience:

Necessary Work Experience includes:

• Relevant experience required.

Preferred Work Experience includes:

• Experience as a Personal Assistant or secretarial work

Qualifications:

Preferred Qualifications include:

• Secondary school certification.
• Administrative qualifications.

Compensation Package: The salary range for this role is provided above. This is the national range for location(s) listed. The salary offer will be decided based on the role's complexity, its location, and the candidate's professional background, including their education and experience. Beyond the base salary, regular full-time and part-time employees will also be eligible for QBE's annual discretionary bonus plan based on business and inidual performance. We encourage all candidates to apply, even if their salary expectations fall outside of this range, as we are committed to finding the right fit for our team.

QBE Benefits: We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to:

• Hybrid Working - a mix of working from home and in the office

• 22 weeks of paid leave for family growth, with 12 weeks available to all parents on a gender-equal basis

• Competitive 401(k) program with company match up to 8%

• Well-being program including holistic wellbeing coaching, gym membership, confidential counselling, financial and legal advice

• Tuition Reimbursement for professional certifications, and continuing education

• Employee Network and Community - QBE actively supports six Employee Networks, and many ways to give back to your community

To learn more, click here: Benefits | QBE US.

Why QBE? What if you could have a positive impact - at work and in the world?

At QBE, we're enabling a more resilient future - for our customers, communities, environment, and for our people. We're building momentum to achieve something significant and know our people are at the center of our success.

Our industry offers interesting and varied careers where you can help people to protect what matters most. As part of the QBE team, you'll get to spend every day working with people who are passionate, talented and kind. And our international scale means we're big enough for your ambitions, yet small enough for you to make a real impact.

Join us now, so you can be part of our success - and we can be part of yours!

QBE is committed to providing reasonable accommodation to, among others, iniduals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with QBE, please inform our Talent Acquisition team to let us know the nature of your accommodation request and your contact information.

Equal Employment Opportunity:

QBE provides equal employment opportunities to applicants and employees without regard to race; color; gender; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; protected veteran status; or disability or any other legally protected status.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States on a full-time basis without the need for current or future sponsorship.

Supplementary information

Global Disclaimer:

The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee's normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

US Only Disclaimer:

To successfully perform this job, the inidual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an inidual with disabilities to perform the essential job responsibilities.

US Only - Travel Frequency:

Infrequent (approximately 1-4 trips annually)

US Only - Physical Demands:

General office jobs: Work is generally performed in an office environment in which there is not substantial exposure to adverse environmental conditions. Must have the ability to remain in a stationary position for extended periods of time. Must be able to operate basic office equipment including telephone, headset and computer. Incumbent must be able to lift basic office equipment up to 20 lbs.

Skills:

Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning

Title: Smart Buildings Service Coordinator

Locations: Boston - MA United States of America / Canton - OH United States of America

Work Type: Hybrid, Full Time

Job ID: 493409

**Job Description:**Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We are improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That's why we always put our people first. Our global, erse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn't just about improving buildings; it's about creating perfect places that improve people's lives.

Transform the everyday with us!

Our Service Coordinators coordinate the delivery of onsite and remote service activities for our customers from the initial demand creation through delivery and close-out. As a Service Coordinator, you ensure customer expectations and commitments are met for all services by scheduling and dispatching resources.

This is a hybrid remote/in-office position. 3 days in office & 2 days remote. Initial training will require 5 days in office until fully trained.

As a Service Coordinator, you will:

• Support, inform, prioritize, and coordinate activities and resources across branch offices and the Digital Service Center
• Act as primary point of contact for service customers to ensure expectations are met
• Handle incoming service requests via phone or email, resulting in a service work order and scheduled or dispatched personnel
• Schedule resources to support standard service agreements
• Handle decisions regarding the scheduling and movement of resources and material based on the nature of service calls, urgency, contractual obligation, and availability
• Order and track parts and subcontractors in support of maintenance plans and service calls using the service platform
• Evaluate time-and-material (T&M) service orders for completed costs and scope of work; process invoices in accordance with standard billing practices
• Proactively follow up with customers after completion of service to ensure a high level of satisfaction with the quality of work

You will make an impact with these qualifications:

Basic Qualifications:

• High school diploma or state-recognized GED
• Must have the ability to demonstrate:
• Organizational and interpersonal skills
• The ability to read and understand customer service contracts
• Previous scheduling, planning or dispatching experience
• Experience with Microsoft Office and business software systems (e.g., SAP)
• Verbal and written communication skills in English
• Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

Preferred Qualifications:

• Associate degree
• Experience dispatching/scheduling field personnel/technicians
• Familiarity or experience with Fire Alarms/Sprinklers, Security Systems, HVAC, or a similar industry is a plus

About Siemens

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the ersity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us. #LI-BS1 

You'll Benefit From

The pay range for this position is $42,055 - $72,094 annually. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

Equal Employment Opportunity Statement

Siemens is an Equal Opportunity Employer encouraging inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Title: Intake - Scheduling Coordinator

Location: Brunswick United States

Job Description:

Home Health and Hospice

Clerical/Administrative Support

Req #: 64890

For a limited time, MaineHealth is offering a $3,000 sign-on bonus for qualified applicants. This bonus will be prorated for part-time positions. Please note this bonus is not available for per-diem positions. Current MaineHealth employees are ineligible; former MaineHealth employees are ineligible until greater than 6 months separation from employment.

Intake/Scheduling Coordinator - MaineHealth Home Health & Hospice

Schedule: Monday-Friday, 8:00am-4:30pm

Work Arrangement: Hybrid

Location: MaineHealth Home Health & Hospice

Summary

The Intake/Scheduling Coordinator organizes patient visits for both professional and paraprofessional staff, ensuring that home visits are timely, appropriate, and compliant with state and federal regulations. This role is often the first point of contact for new Home Health and Hospice referrals and plays a critical part in establishing a smooth and supportive experience for patients and families.

You will review incoming referrals for regulatory completeness, ensure a provider is assigned, create patient charts in EPIC, and collaborate closely with provider offices, case managers, clinicians, and the scheduling team. Strong communication skills, attention to detail, and comfort working in fast‑paced clinical and administrative systems are essential.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

1. Education: High School diploma or GED preferred.

2. License/Certifications: N/A

3. Experience: Experience using MS Office products, EMR and telecommunication software required. Healthcare experience preferred.

4. Additional Skills/Requirements Required: N/A

5. Additional Skills/Requirements Preferred: N/A

Responsibilities

• Answers phone calls from patients and families regarding scheduled visit times or rescheduling needs.
• Schedules all admissions, ROC’s, and re-certifications within 48 hours of receipt.
• Schedules PRN visits not scheduled by the primary clinician.
• Contacts patients and family members to confirm expected admission visits and communicates discrepancies to leadership.
• Runs assigned reports and follows up with field clinicians to ensure all visits are addressed, accepted, scheduled, and verified.
• Assigns primary clinician to each case when received from intake.
• Enters patient information into appropriate systems and communicates any system issues to leadership.
• Collaborates with clinicians to coordinate patient visits according to current VFOs.
• Emails admission and ROCC packets to field clinicians as requested.
• Enters monthly clinician working schedules.

Additional Role Details

• Acts as the first point of contact for incoming Home Health and Hospice referrals.
• Reviews referrals for regulatory completeness before processing.
• Ensures each case has an assigned provider.
• Creates patient charts in EPIC and works with EPIC interactions and WellSky for referral management.
• Frequently interacts with provider offices, case managers, and the internal scheduling team.
• A medical or clinical background is helpful.
• Experience with EPIC is beneficial but not required.
• Ideal candidates are detail‑oriented, organized, and highly comfortable working in electronic systems.

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to [email protected].

Additional Information 

With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.

We offer benefits that support an inidual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.

MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.

Title: Administrative Coordinator

Location: Hybrid, US-OR-Portland

Job Description:

Salary Range: $28.25 - $38.19 per hour (commensurate with experience)

Department Overview

The Basic Science research departments at OHSU are seeking an outstanding Administrative Coordinator.

This position provides exceptional customer service in a fast-paced, highly-productive, and ersified research and academic environment to faculty, staff, and trainees. Responsibilities include, but are not limited to executive support, operational and logistics support, purchasing/purchasing card reconciliation, travel planning/post-travel reimbursement.

Function/Duties of Position

• Executive level support for department chair.
  • Scheduling – Maintain chair calendar which includes clinical, research, and administrative leadership activity. Plan and respond to meeting requests promptly and professionally, work closely with other leadership admins, ability to triage meeting requests and accommodate changing priorities, maintain confidentiality, anticipate needs.
  • Travel – Coordinate domestic and international travel for department chair and her research and clinical team using policies and procedures outlined below.
  • Provide admin support for chair clinical and research activity.
  • Other executive support duties – Edit/sign/submit letters on behalf of chair, renew professional memberships, assist with special projects and data assessment using various tools (EX: Qualtrics surveys).
• Operational duties.
  • Coordinate space, equipment purchasing and infrastructure needs with Lab Management administrative coordinator.
  • Coordinate with BASCIT on equipment and digital access requests for new employees, equipment returns, telecom set-up and changes (requesting phone service, RightFax access, SPOK, OHSU cell phones, etc.).
  • Department administrator delegate for IAMS requests, key requests, badge access.
  • Submit Facilities work requests.
• Plan, arrange, and reimburse/reconcile department travel.
  • Arrange complex and detailed travel arrangements, itineraries, agendas, and compilation of related documents for dept. chair and her team. Assist with other department travel as needed.
• Lab purchasing and procurement-card (p-card) reconciliation.
• Other administrative responsibilities.
  • Work with members of BS admin team to identify tasks in need of improvement/streamlining. Work collaboratively to develop and implement solutions.
  • Provide back-up admin support for other Basic Science departments as needed.
  • Maintain MMG Personnel directory in Smartsheet collaboratively with HR coordinator.
  • Support Faculty annual review process - schedule and track reviews (requires scheduling of 1, 2 or 3 meetings depending on faculty position), collect review documents, obtain all signatures, submit to SOM. Requires strong attention to detail, confidentiality and adherence to a strict timeline.
  • Support Promotion & Tenure process- Facilitate meetings, and communication between MMG P&T committee chair and members and faculty candidates. Collect documents, solicit support letters, upload information into SOM P&T system. Requires strong attention to detail, confidentiality, and adherence to a strict timeline.
  • Faculty meeting support to include scheduling rooms, maintenance of calendar invitations, AV, and preparation of agendas and minutes.
  • Miscellaneous admin support as needed for department faculty/staff/students.

Required Qualifications

• Four years of general office or secretarial experience; OR

• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR

• A Bachelor’s degree and two years of general office or secretarial experience; OR

• An equivalent combination of training and experience.

• Intermediate to advanced computer skills. Ability to learn new systems with training.

• Team oriented, detail oriented, ability to problem solve.

• Excellent oral and written communication skills.

• Ability to exercise good judgment and initiative, ability to prioritize and organize workload.

• Ability to maintain confidentiality.

• Self-directed on responsibilities associated with the position.

Preferred Qualifications

• Experience providing executive level support.

• Experience in higher education.

• Experience with travel, purchasing, HR.

• Experience with Oracle Purchasing.

• Experience with MS 365, SharePoint Online, Smartsheet.

Additional Details

• Monday - Friday, 40 hours per week.
• Hybrid, in-person attendance required, up to 2 days per week currently may be remote.
• Exposure to basic science laboratories.

Title: Registrar

locations

US - TX - Remote

US - TX - Denton

time type

Full time

job requisition id

JR112234

Job Description

Required Certificates and Licenses: None required

Residency Requirements: Texas residents only

Hourly Rate: $17.00

The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.

K12, a Stride Company, believes in Education for ANYONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, (TXSS). We want you to be a part of our talented team!

The mission of Stride K12 partner school, (TXSS) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Maintains and manages school records in an organized manner;
• Coordinates with registrars for missing documents;
• Ensures that all students have current information and files are complete as required by state’s Department of Education (DOE);
• Processes requests for records from outside School Systems/Agencies within the prescribed time;
• Assists in regular file reviews to ensure compliancy including verifying the presence of documents;
• Contacts School districts to acquire student records information for identification of at-risk as needed;
• Communicates with parents tactfully and with sensitivity, recognizes and maintains confidentiality in job-related matters;
• Maintains up to date electronic and paper files in preparation for monthly audits of records for Federal Income Forms and at-risk indicators;
• Runs withdrawal reports on a weekly basis and ensures that all systems are updated appropriately and accurately;
• Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA).

MINIMUM REQUIRED QUALIFICATIONS:   

• High school diploma or equivalent AND
• One (1) year of related work experience OR
• An equivalent combination of education and experience
•  Ability to pass required background check.

OTHER REQUIRED QUALIFICATIONS: 

•  Demonstrated organizational skills and knowledge of systematic filing procedures
• Ability to function as part of a team of office professionals
• Good verbal and written communication skills
• Ability to use web-based database programs to enter and monitor education information
• Ability to perform multiple tasks
• Some proficiency in Microsoft Outlook, Word and Excel
• Ability to class required background check

DESIRED QUALIFICATIONS:

• Associate degree
• Two (2) years of experience

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is an office-based position.

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works.  It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Executive Administrative Assistant

Location:

Chicago, IL

time type

Full time

job requisition id

JR0000039203

UTLX

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with erse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

BASIC REQUIREMENTS:

Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15%

Candidates must be eligible to work in the US without visa sponsorship now or in the future.

POSITION SUMMARY:

The Executive Administrative Assistant provides administrative support in a well-organized and timely manner to the President and members of Senior Leadership Team. The inidual will perform a variety of tasks related to the executives’ working life which includes schedule management, administrative responsibilities, event planning, and communication. Responsibilities may include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. The inidual will also be responsible for coordinating on-site visits, off-site meetings, live and virtual Town Halls and communicating on behalf of the executives. The inidual will be exposed to confidential company and inidual information, so they will need to operate with appropriate professionalism and discretion.

PRIMARY RESPONSIBILITIES

• Providing administrative assistance, such as writing and editing documents, drafting correspondence, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records related to assigned programs.
• Organizing meetings, including scheduling, sending reminders, coordinating catering and on-site management of meetings.
• Leads the planning and execution of internal events for the leadership team, overseeing all aspects of on-site and off-site activities, including logistics, scheduling, vendor coordination, and venue arrangements.
• Organizing and welcoming visitors in a polite and professional manner.
• Managing the executives’ calendars, including making appointments and prioritizing the most sensitive matters.
• Preparation and support in creation of reports and presentations.
• Managing travel arrangements for executive team as well as visitors, when required.
• Special projects as required which may include obtaining information, solving problems, and prioritizing tasks to support the Executive team.

SKILLS & SPECIFICATIONS

• Productive time and task management skills

• Professional verbal and written communication skills

• Strong organizational skills and ability to productively switch to multiple tasks

• Problem-solving and decision making

• Proactivity and self-direction

• Positive and professional interpersonal skills

• Proficient to expert level knowledge and skills in using Microsoft Office Suite (e.g., PPT, Excel, Outlook, Teams, etc.)

EDUCATION / EXPERIENCE / QUALIFICATIONS

• Requires a minimum of a high school education. Additional college education is preferred.
• Minimum 5 years of previous administrative experience supporting executive level positions (e.g., Executive Officers, President, Vice President, etc.)
• Demonstrated experience with the Microsoft Office suite (e.g., PPT, Excel, Outlook, Teams, etc.)
• Demonstrated experience in learning and using new and company-specific digital systems.
• Hybrid role (minimum 4 days in the office) based in Chicago, IL, with the ability to travel up to 15%

Please note the duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work. Duties, responsibilities, and activities may change at any time with or without notice.

Pay Range:

75,600.00 - 92,400.00

We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more!

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class.

Title: Admissions Assistant

Location: Remote Remote US

Type: Full-time

Workplace: Fully remote

Job Description:

As an Admissions Assistant, you report to the Admissions Team Lead and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detail-oriented, flexible, enjoy the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a mission-driven institution continually recognized for its commitment to social responsibility and positive impact. As an Impact Institution, we believe we have a responsibility to our students, alumni, employees, communities, and society as a whole. Guided by our core values, we strive to create meaningful impact that extends well beyond our bottom line.   

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.    

As an Admissions Assistant, you report to the Admissions Team Lead and are responsible for providing administrative support and handling a erse range of administrative tasks related to the Admissions Department. You are well organized, detail-oriented, flexible, enjoy the administrative challenges of supporting a department, and is comfortable in an environment where change is a constant.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $18.00 plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

• Demonstrates self-reliance by meeting/exceeding workflow needs. 

• Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills. 

• Follows established processes as outlined by organization and leadership. 

• Completes assigned duties based on daily business needs and inidual skill set. 

• Consistently produces a high volume of quality work. 

• Capable, and adapts as needed, to work under pressure and meet tight deadlines. 

• Proven ability to work independently with limited supervision and with other department personnel. 

• Must support and embrace the embrace the College's Impact mission to improve the people and communities we serve through our civic engagement initiatives.     

• Must have exceptional communication, organization, and time management skills. 

• Must be "self-motivated" as well as creative and efficient in proposing solutions to complex, time-critical problems. 

• Must be collaborative in driving decisions and a team-player. 

• Strong analytical and problem-solving skills with a high attention to detail. 

• Builds and maintains student satisfaction. 

• Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas: 

• Provide administrative support to the Admissions department in a professional, courteous, and efficient manner, assisting students, faculty, and staff.

• Monitor the admissions inbox throughout the workday.

• Review all incoming communications to the shared admissions email account; respond when appropriate or route the message to the correct specialist, manager, or department for resolution.

• For incoming documents, identify the applicant or student in the student information system (SIS), determine program and term start, and prioritize materials for review by an Admissions Coordinator.

• Verify that documentation received from students is appropriate, complete, and necessary before uploading it to the student record.

• Answer stakeholder questions when appropriate or direct them to the correct department when additional assistance is needed.

• Route notifications that do not require document uploads to the appropriate team member or folder for review.

• Manage documents uploaded by applicants by reviewing for accuracy and ensuring they are stored in the correct location within the student record; may require advanced use of Adobe Acrobat to organize, merge, split, reduce file size, or restructure documents for accurate review.

• Assist with retrieving official transcripts from third‑party vendors, including downloading, marking as official, locating the student in the SIS, uploading to the correct record, and routing to the appropriate specialist.

• Process all applicant withdrawal requests.

• Fulfill requests for copies of admissions letters or decision notifications.

• Other duties as assigned.

Qualifications and Education Requirements

• Associate's degree and 1-year administrative experience. Or, 3 years of administrative experience, preferably in a higher education setting.

• Familiarity with student information systems is preferred, but not required.

• Proven knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For 6 consecutive years, ACE was recognized as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. In addition, ACE has earned national recognition, being named a USA Top Workplace in 2022, 2023 and 2024. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits: 

• Medical, dental, & vision Insurance 

• HSA and FSA options 

• Paid parental leave 

• Paid volunteer time 

• Tuition reimbursement & reduction programs 

• Generous PTO  

• 401k and employer match 

• Full-service wellness and EAP program 

• Employee recognition and awards programs 

• Employer paid life & AD&D insurance 

• Short-term disability 

• Employer paid long-term disability 

• And more…

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Commitment to Culture 

At American College of Education, we’re all about building a one-of-a-kind, supportive community where everyone—students, faculty, and staff—can thrive. Guided by our mission and values, we focus on everything from innovative curriculum design to personalized instruction and student support to intentional planning, inclusive initiatives, and strategic resource allocation. We’re dedicated to creating an environment that celebrates freedom of expression, ersity of thought, open dialogue, and mutual respect. We believe in fostering a sense of belonging and wellness so that every member of our ACE family feels empowered, valued, and ready to reach their full potential. Together, we’re creating a vibrant, resilient, and connected learning community where everyone matters.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a beneficial tool in the workplace, if its use—such as ChatGPT, Grammarly, Copy.ai, etc.—accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net. Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.

ACE is an Equal Opportunity Employe

Title: Executive Assistant, Boston or DC, Hybrid

Location: Washington DC - 1800 M Street, NW,  Boston - 225 Franklin St

Job Description:

Huron is redefining what a global consulting organization can be. Advancing new ideas every day to build even stronger clients, iniduals and communities. We're helping our clients find new ways to drive growth, enhance business performance and sustain leadership in the markets they serve. And, we're developing strategies and implementing solutions that enable the transformative change they need to own their future.

As a member of the Huron corporate team, you'll help to evolve our business model to stay ahead of market forces, industry trends and client needs. Our accounting, finance, human resources, IT, legal, marketing and facilities management professionals work collaboratively to support Huron's collective strategies and enable real transformation to produce sustainable business results.

Join our team and create your future.

Job Description Summary

The Executive Assistant will be responsible for providing comprehensive administrative support to senior leadership, ensuring the efficient management of their schedules, correspondence, and daily operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Executive Assistant will act as a trusted partner, handling sensitive and confidential information with professionalism.

This is a hybrid role and Boston or Washington DC are the office locations.

Job Description

Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.

Normally received little instruction on daily work, general instructions on newly introduced assignments.

Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Maintain and organize the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

Prioritize and coordinate conflicting requests with guidance from executive, ensuring efficient time management for the executive.

Organize and coordinate meetings, including booking both onsite/offsite meeting rooms, drafting and editing materials with little to no direction, managing catering services and taking detailed meeting minutes if necessary.

Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages.

Coordinate communications between the executive and internal/external stakeholders.

With little to no direction from executive, arrange and coordinate complex travel itineraries (both domestic and international), including flights, accommodations, and ground transportation.

With little to no direction/oversight from executive, create, review, and edit reports, meeting agendas, presentations, professional correspondence and other documents.

Prepare, track, and submit expense reports for the executive and ensure compliance with company expense policies while ensuring timely reimbursement.

Under the direction of the Facilities Department, oversee office operations, including supplies management, technology needs, and event planning.

Be main point of contact for office related questions and communications, including maintaining office Teams site.

Coordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals.

Organize and balance multiple tasks and projects based on determined priorities and strong organizational skills.

Anticipate the executive's needs and proactively address potential issues or roadblocks with the executive to determine next steps.

SKILLS & QUALIFICATIONS:

3-5 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.

Bachelor's Degree preferred.

Advanced technical skills with Outlook, Word, Excel, and PowerPoint. Salesforce a plus.

Familiarity with online travel tools, and time and expense reporting process.

Strong organizational skills, high-level prioritizing and multi-tasking skills.

Excellent written and verbal communication skills.

High degree of flexibility.

Boston or Washington DC location required

Hybrid Opportunity

#LI-EA1

#LI-Hybrid

The estimated base salary range for this job is $65,000 - $80,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron's annual incentive compensation program, which reflects Huron's pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $71,500 - $88,000. The job is also eligible to participate in Huron's benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future.

Position Level

Assistant

Country

United States of America

Title: Executive Assistant

Location: Denver, CO

Work Type: Hybrid

Job Description:

Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including GitHub, Yelp, Paramount, and JetBlue.

We're building a more trustworthy Internet. Come join us.

We are hiring two Executive Assistants based in Denver to support senior leaders across the business. These roles are built for someone who is proactive, organized, and calm under pressure, and who can effectively support leaders who are distributed across time zones. You will be a trusted partner who keeps leaders focused, schedules running smoothly, and details handled without needing to be chased.

This role may be eligible to participate in Fastly’s equity and discretionary bonus programs.

Benefits: 

We care about you. Fastly works hard to create a positive environment for our employees, and we think your life outside of work is important too. We support our teams with great benefits that start on the first day of your employment with Fastly. Curious about our offerings? 

We offer a comprehensive benefits package including medical, dental, and vision insurance. Family planning, mental health support along with Employee Assistance Program, Insurance (Life, Disability, and Accident), a Flexible Vacation policy and up to 18 days of accrued paid sick leave are there to help support our employees. We also offer 401(k) (including company match) and an Employee Stock Purchase Program. For 2026, we offer 12 paid local holidays, 12 paid company wellness days.

Why Fastly?

• We have a huge impact. Fastly is a small company with a big reach. Not only do our customers have a tremendous user base, but we also support a growing number of open source projects and initiatives. Outside of code, employees are encouraged to share causes close to their heart with others so we can help lend a supportive hand.

• We love distributed teams. Fastly’s home-base is in San Francisco, but we have multiple offices and employees sprinkled around the globe. As a new hire, you will be able to attend our IN-PERSON new hire orientation in our San Francisco office! It is an exciting week-long experience that we offer to new employees to build connections with colleagues across Fastly, participate in hands-on learning opportunities, and immerse yourself in our culture firsthand. 

• We value ersity. Growing and maintaining our inclusive and erse team matters to us. We are committed to being a company where our employees feel comfortable bringing their authentic selves to work and have the ability to be successful -- every day.

• We are passionate. Fastly is chock full of passionate people and we’re not ‘one size fits all’. Fastly employs authors, pilots, skiers, parents (of humans and animals), makeup geeks, coffee connoisseurs, and more. We love employees for who they are and what they are passionate about.

We’re always looking for humble, sharp, and creative folks to join the Fastly team. If you think you might be a fit please apply! A fully completed application and resume or CV are required when applying.

Fastly is committed to ensuring equal employment opportunity and to providing employees with a safe and welcoming work environment free of discrimination and harassment. Our employment decisions are based on business needs, job requirements and inidual qualifications. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, family or parental status, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Title: Administrative Assistant

locations

San Francisco

time type

Full time

The Administrative Assistant (AA) will provide high-level administrative support to the Chief Scientific Strategist of the Gladstone-UCSF Institute of Genomic Immunology, including support for a wide range of institutional initiatives. The AA will also support a Gladstone faculty member (up to 50%, timing dependent on faculty recruitment).

Founded in 2020, the Gladstone-UCSF Institute of Genomic Immunology is a unique collaboration that integrates cutting-edge genomics and genome engineering technologies with immunology research to accelerate understanding and manipulation of the human immune system for therapeutic benefit. Our mission is to support groundbreaking biomedical research, and we value iniduals who share our passion for improving human health.

This role directly supports the Chief Scientific Strategist with institute programming and events and serves as the administrative assistant for the CRISPR Cures for Cancer Initiative and related programs. The position also provides administrative support to the Parker Institute for Cancer Immunotherapy Center at Gladstone. Pending recruitment, the role will also include calendaring and administrative support for an institute faculty member.

The Administrative Assistant will be part of the broader Genomic Immunology administrative and operations team. Typical days can be unpredictable, so flexibility and comfort with rapidly changing priorities are essential. The ideal candidate is resourceful, independent, eager to learn, and willing to take on increasing responsibility over time.

This position is hybrid, requiring at least three days per week onsite at the Mission Bay campus in San Francisco, CA, with occasional events at the UCSF Parnassus campus.

What You Will Do

• Coordinate biweekly institute supergroup meetings, including speaker coordination, room booking, catering orders, and IT setup at both sites
• Assist with planning institute- and initiative-related events, including arranging travel (airfare, lodging, ground transportation), securing venues, ordering catering, and managing related logistics
• Schedule meetings and events for joint initiatives, including arranging space, refreshments, and transportation as needed
• Prepare, format, proofread, and organize correspondence, manuscripts, bibliographies, grants, newsletters, and other documents; accurately follow grant and fellowship application procedures and formats
• Serve as an internal liaison with Accounting, Grants, Human Resources, Development, IT, Executive Office, and Facilities/Operations
• Act as an external liaison with universities, research institutes, and government agencies, as appropriate
• Collaborate with other institute administrators to maintain email lists, rosters, and contact information and to support joint meetings and events
• Provide special project support and follow-up related to leadership meetings
• Coordinate travel arrangements, maintain accurate travel records, process reimbursements, and track expenses as needed
• Liaise with Gladstone and UCSF HR departments to support hiring of scientific staff
• Support RFA cycles by drafting correspondence and documents and tracking applications in coordination with the Program Manager
• Update websites and prepare internal digital communications under the direction of the Program Manager
• Manage key initiative and strategic contacts
• Maintain liaison with key contacts at Berkeley and Gladstone to request financial reporting
• Draft written correspondence on behalf of the Program Manager or initiative leads
• Maintain supervisor calendars and/or support the institute's Administrative Program Manager with Director calendaring
• Provide direct faculty administrative support as needed, including scheduling, travel coordination, expense management, use of standardized grant templates, and other routine academic administrative duties
• Track and manage institute and initiative meetings, action items, and documentation
• Prepare and collect documents for grant submissions, philanthropic proposals, and stewardship activities
• Perform other duties as assigned

What You Will Need

• Detail-oriented self-starter able to work with minimal supervision
• Exceptional organizational skills and independent problem-solving ability
• Excellent grammar, editing, and written communication skills
• Strong verbal communication skills and ability to work with erse groups
• Proven judgment, initiative, and ability to meet tight deadlines
• Strong interest in supporting scientific and biomedical research programs
• Excellent interpersonal skills, including the ability to motivate, negotiate, and collaborate with colleagues, vendors, donors, students, and others in a erse academic environment
• Ability to work both independently and as part of a team
• High level of professionalism and consistent attention to detail
• Bachelor's degree in a related area and/or equivalent experience or training
• 2+ years of administrative experience
• Experience working in a fast-paced environment
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint (Mac OS X); willingness to learn new software as needed
• Experience with tables and document formatting preferred
• Experience planning and supporting organizational events, preferably in academic or scientific settings

What is Preferred

• Experience navigating academic environments, including university rules, regulations, and processes
• Familiarity with UC academic and staff policies and procedures or those of an equivalent institution
• Previous program development experience in a scientific or research setting

Salary Range:

$59-$69K

Gladstone Perks & Benefits

• People-work with talented, committed, and supportive teammates within an organization that values each member of its community.

• A meaningful place to grow and learn-whether it's your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone's mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow's leaders in an inspiring and excellent environment.

• Healthy work/life balance-you are highly engaged and productive at work because you can have time to recharge and enjoy a vibrant life outside of work.

• Compensation-competitive salary. Title and salary will be commensurate with education and experience.

• Excellent benefits-generous medical, dental, vision, retirement plan, paid vacation, commuter benefits, access to free shuttle transportation.

Administrative Assistant to the CEO

Hybrid

Part time

Selma, Alabama, United States

OverviewApplication

Description

Administrative & Clerical Support

• Maintain organized digital filing systems (Google Drive, Dropbox, etc.).
  Prepare and format documents, reports, and correspondence.
  Proofread materials and ensure accuracy in written communications.
  Assist with data entry, contact management, and record keeping.

Scheduling & Coordination

• Support calendar management for the CEO by confirming meetings, sharing reminders, and tracking upcoming commitments.
• Coordinate virtual meetings via Zoom or Google Meet (create links, share agendas, and track attendance).
• Organize and document meeting notes or key follow-ups.
• Manage recurring internal meeting schedules (weekly team check-ins, committee calls, etc.).

Communication & Follow-Up

• Draft or edit emails and memos for review by the CEO.
• Follow up on outstanding tasks or correspondence as directed.
• Serve as a friendly, professional point of contact for internal and external communications when appropriate.
• Maintain confidentiality of sensitive information.

Documentation & Reporting

• Track and update simple spreadsheets or checklists related to ongoing projects.
• Help compile information for board updates, reports, or presentations.
• Organize past records and archive old files for continuity.

Special Projects (As Assigned)

• Assist with research or document preparation for specific initiatives or events.
• Provide administrative support for grant documentation, outreach, or planning activities.
• Handle other tasks as assigned that align with capacity and skill set.

Requirements

Skills & Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Zoom).
• Ability to manage time independently and meet deadlines with minimal supervision.
• Discretion, integrity, and professionalism in handling confidential matters.
• Comfort working remotely and managing tasks through virtual tools (Slack, Asana, or similar).

Benefits

Compensation & Benefits:

The competitive base salary for this position is $45,000 annually and may be negotiable commensurate with qualifications and experience. Foot Soldier s Park also offers comprehensive benefits, including medical, dental, vision, and life insurance; 401k and company matching; and generous holiday, vacation, and leave benefits.

Staffing and Operations Coordinator

New York City

About the Company

Ember Health is a fast growing organization on a mission to expand access to effective, evidence-based, and compassionate care for people living with depression. 

We deliver IV ketamine treatment in safe, medically supervised clinics accompanied by a carefully curated therapeutic experience and led by a team of the highest caliber. We are proud to be the leaders in the space, as the holders of the largest data set on IV ketamine for depression in the country and setting a new goal for what’s possible, with 85% of our patients reporting real symptom relief. 

We’re building a best-in-class model by leading with evidence, designing for optimal patient experience and outcomes, and partnering with a large ecosystem of mental health providers. We live our values by operating with the highest degree of integrity, compassion, and excellence. 

We’re growing intentionally, carefully building a team of talented, professional and dedicated iniduals who are excited to shape the future of mental health.  Each member plays an integral part of creating and leading a truly transformative solution in the field of mental health.

About the position

As the Staffing & Operations Coordinator, you will play a vital role in ensuring optimal clinical coverage by managing staff scheduling across our clinics, as well as providing help desk style operational support to our team members. You’ll be the central point of coordination for shift planning, last-minute adjustments, and staffing optimization, balancing operational, patient, and team needs and preferences.

You’ll also provide general support to our team by answering their questions and providing assistance on operational and technical matters (troubleshooting, sharing standard operating procedures, basic technology support, etc.).

You’ll help continuously improve Ember’s systems and processes to provide exceptional support and staffing outcomes. This role requires strong problem-solving skills, attention to detail, a customer-service orientation, and proactive communication with central and clinic team members.

Your impact will be felt across the organization through improved efficiency and effectiveness, as well as patient care continuity. This role will provide broad exposure to nearly all aspects of operating a rapidly growing best-in-class care delivery business at the leading edge of mental health care.

Responsibilities

Scheduling & Shift Coordination

• Organize pre-planned coverage for full time team members, as well as staffing for Ember’s growing evening program
• Coordinate real-time coverage and shift adjustments in response to call-outs, emergencies, or changing operational needs
• Manage clinic schedules to ensure adequate provider and support staff coverage across all sites
• Monitor staffing patterns and proactively identify and help resolve coverage gaps
• Participate in the off-hours coverage coordination rotation for ~1 week per month, managing the off-hours (mornings and evenings) response to call-outs during the designated week(s). This currently averages 1-2 call outs per week.
• Support the design and implementation of tools, workflows, and systems that improve scheduling efficiency and effectiveness
• Track staffing data and metrics to inform staffing strategies and clinic operations decisions

General Operational Support

• Serve as the first point of contact for internal team members seeking help desk–style support
• Troubleshoot and resolve common technical issues, including login problems, password resets, device setup, and basic application errors
• Triage incoming support requests, resolving straightforward issues independently and escalating more complex problems to appropriate team members when needed
• Locate, interpret, and share relevant standard operating procedures (SOPs), policies, and internal documentation to help team members work efficiently
• Assist with basic facilities-related requests such as access issues, equipment needs, and coordination with building management or vendors
• Maintain accurate records of support requests, resolutions, and recurring issues to help improve processes and documentation over time
• Support onboarding and offboarding activities by helping set up accounts, access, and equipment for team members
• Communicate clearly and empathetically with team members, prioritizing responsiveness and a positive support experience
• Identify recurring issues and suggest improvements to tools, workflows, or documentation to reduce future support needs

Attributes

• You are mission driven. You are motivated to help change mental health paradigms and serve as an excellent ambassador for a cause you believe in.
• You are systematic. You derive pleasure from creating order, and checking things off your list. You take pride in a beautifully crafted schedule that incorporates inidualized considerations.
• You are a proficient problem solver. You enjoy working through complex issues and thinking creatively when faced with novel challenges.
• You are eager to learn. You seek out opportunities to expand your knowledge of clinical operations and have a desire to learn about all aspects of running a care delivery business.
• You are a skilled communicator. You’re both a great listener and an effective speaker and writer, ranging from communicating critical information in emergent situations to proactive problem solving topics.
• You are thoughtful. You can anticipate the needs of the clinical teams and business and are committed to proactively creating a supportive environment for all.
• You are reliable. You consistently show up for work on time and can be counted on by your team.
• You have great professional integrity. You take ownership over your work, ask for help when you need it, and are committed to your own growth and development.

Experience

• Prior experience in an administrative / operational role preferred
• Prior responsibilities managing dynamic schedules and calendars preferred
• Experience or genuine interest in healthcare desired
• Bachelor’s degree required; business, engineering, or related fields preferred, or equivalent experience demonstrating strong analytical and operational skills

Why the Role is Compelling

The Staffing & Operations Coordinator for Ember Health sits at the heart of clinic operations, directly influencing the quality and consistency of patient care. You’ll have the opportunity to solve real-time challenges, drive improvements in systems, and collaborate closely with both clinical and operational teams across the organization.

This role offers a unique blend of analytical thinking, human-centered coordination, and generalist problem-solving. It’s an ideal position for someone who is eager to learn, thrives in dynamic environments, and wants to make a tangible impact on care delivery every single day.

Compensation Package and Benefits

The annual salary for this role is $70,000.

In addition to salary, Ember Health provides all full time employees with guaranteed 401K contributions and bonus 401K contributions based on enterprise performance. The total amount contributed to your 401K will be 3%-10% of your annual salary. All full time employees with Ember Health are eligible for healthcare benefits (including vision and dental), 18 days of paid vacation (with tenure-based annual increases), 7 paid holidays, dedicated sick time, and a host of other benefits to ensure personal wellbeing.

This is a full-time opportunity based in Brooklyn Heights, NYC, with the opportunity for a flexible, hybrid workplace model.

Legal Office Manager (Remote - US)

remote type

Fully Remote

locations

USA - IL (Remote)

time type

job requisition id

R25677

Job Description

Global Litigation Support Services Office Team Lead plays a pivotal role in shaping the day-to-day operations of our Staff Counsel Offices across multiple jurisdictions. Leading a team of Paralegals and Administrative Assistants, this role blends people leadership with operational excellence—ensuring the office runs smoothly while empowering team members to grow and thrive. This role acts as a trusted partner in driving efficiency, implementing innovative processes, and fostering collaboration across the complex and Client Legal Services broadly. This is a hands-on leadership opportunity for someone who enjoys balancing strategy with execution, championing process improvements, and embracing technology to enhance how legal services are delivered.

Key Responsibilities 

• Steer the execution of projects and operational initiatives, aligning team efforts with business objectives and driving measurable results. 
• Inspire and manage a high-performing team of Paralegals and Administrative Assistants, providing clear direction, mentorship, and accountability. 
• Leverage data and trend analysis to optimize file handling, track performance, and ensure the team consistently meets and exceeds goals. 
• Champion the adoption of technology solutions (TeamConnect, MS Office 365)  leading change initiatives to modernize processes in a traditionally structured environment. 
• Partner with senior leadership to integrate team contributions into the broader Client Legal Services strategy and priorities. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery
• Oversee budget management, including filings, office maintenance, employee recognition, and expense approvals, ensuring resources are allocated efficiently to support team and business objectives.

Education 

• Bachelor’s Degree
• Minimum qualifications for paralegals as defined by applicable state law preferred.

Minimum Requirements 

• 2+ years of progressive experience in legal operations, office management, or a professional services environment. 
• Demonstrated ability to lead and inspire teams, with a focus on developing talent and fostering collaboration. 
• Background in managing projects or initiatives that improved organizational effectiveness or efficiency. 
• Familiarity with legal technology platforms and comfort guiding teams through system adoption or process changes. 
• Strong analytical skills with the ability to translate data and trends into actionable strategies. 
• Proven resilience in fast-paced, evolving environments, with the ability to adapt leadership style to different personalities and dynamics. 
• Excellent communication and interpersonal skills, with experience partnering across multiple levels of leadership. 
• A track record of embracing change and encouraging innovation within a structured or legacy-oriented culture. 
• E-Discovery experience knowledge preferred

Explore the Benefits of Joining Allstate's Client Legal Services: 

•  Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules, allowing you to excel professionally while enjoying a fulfilling personal life. 
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career. 
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. 
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. 
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. 
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

Skills

Administrative Office Management, Collaborating, Communication, Compliance Support, Employee Supervision, Legal Practices, Legal Support, Office Administration, Performance Management (PM), Time Management, Trend Analysis

Compensation

Compensation offered for this role is 65,600.00 - 110,075.00 annually and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Legal Office Manager (Remote - US)

remote type

Fully Remote

locations

USA - TX (Remote)

time type

Full time

job requisition id

R25680

Job Description

Global Litigation Support Services Office Team Lead plays a pivotal role in shaping the day-to-day operations of our Staff Counsel Offices across multiple jurisdictions. Leading a team of Paralegals and Administrative Assistants, this role blends people leadership with operational excellence—ensuring the office runs smoothly while empowering team members to grow and thrive. This role acts as a trusted partner in driving efficiency, implementing innovative processes, and fostering collaboration across the complex and Client Legal Services broadly. This is a hands-on leadership opportunity for someone who enjoys balancing strategy with execution, championing process improvements, and embracing technology to enhance how legal services are delivered.

Key Responsibilities 

• Steer the execution of projects and operational initiatives, aligning team efforts with business objectives and driving measurable results. 
• Inspire and manage a high-performing team of Paralegals and Administrative Assistants, providing clear direction, mentorship, and accountability. 
• Leverage data and trend analysis to optimize file handling, track performance, and ensure the team consistently meets and exceeds goals. 
• Champion the adoption of technology solutions (TeamConnect, MS Office 365)  leading change initiatives to modernize processes in a traditionally structured environment. 
• Partner with senior leadership to integrate team contributions into the broader Client Legal Services strategy and priorities. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery. 
• Continuously refine and streamline office processes, driving innovation and efficiency to strengthen overall service delivery
• Oversee budget management, including filings, office maintenance, employee recognition, and expense approvals, ensuring resources are allocated efficiently to support team and business objectives.

Education 

• Bachelor’s Degree
• Minimum qualifications for paralegals as defined by applicable state law preferred.

Minimum Requirements 

• 2+ years of progressive experience in legal operations, office management, or a professional services environment. 
• Demonstrated ability to lead and inspire teams, with a focus on developing talent and fostering collaboration. 
• Background in managing projects or initiatives that improved organizational effectiveness or efficiency. 
• Familiarity with legal technology platforms and comfort guiding teams through system adoption or process changes. 
• Strong analytical skills with the ability to translate data and trends into actionable strategies. 
• Proven resilience in fast-paced, evolving environments, with the ability to adapt leadership style to different personalities and dynamics. 
• Excellent communication and interpersonal skills, with experience partnering across multiple levels of leadership. 
• A track record of embracing change and encouraging innovation within a structured or legacy-oriented culture. 
• E-Discovery experience knowledge preferred

Explore the Benefits of Joining Allstate's Client Legal Services: 

•  Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules, allowing you to excel professionally while enjoying a fulfilling personal life. 
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career. 
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments. 
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success. 
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line. 
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.

Skills

Communication, Compliance Support, Employee Supervision, Leadership, Legal Support, Office Administration, Team Organization, Time Management, Trend Analysis, Workforce Strategy

Compensation

Compensation offered for this role is 65,600.00 - 110,075.00 annually and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Title: Administrative Assistant 1 Part-Time, Stansbury Park UT Seminary

Location: Stansbury Park United States

Job Description:

The purpose of this role is to assist in the work of salvation and exaltation by providing inidual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

Employees can expect to work Monday through Friday

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

Required:

• High School Diploma or equivalent
• Beginning to working administrative support knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity

Instructional Technologist

Location: Cabot United States

Department

Instructional Technology

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

50,000-60,000

Job Description:

Instructional Technologist-Lyon College invites applications for an Instructional Technologist to support and advance innovative teaching and learning within the College's veterinary education programs. This position plays a critical role in supporting instructional technologies, collaborating with faculty, and enhancing student learning across distributed, hybrid, and in-person modalities.

Responsibilities

• Support Lyon's instructional software platforms, including the Learning Management System (Canvas), Exam Soft, and other instructional technologies.
• Collaborate with veterinary faculty to design, implement, and support distributed, hybrid, and in-person learning experiences aligned with veterinary education outcomes.
• Provide training and consultation to faculty on effective instructional design practices for in-person, remote synchronous, and asynchronous instruction.
• Facilitate workshops for students on the effective use of instructional technologies to support improved learning outcomes.
• Assist in the evaluation, adoption, and integration of instructional technologies that support veterinary teaching and learning, including immersive technologies (AR/VR), virtual labs, and simulation tools.
• Support the instructional use of makerspace technologies, including 3D printing of anatomical models and other physical learning materials used as veterinary teaching analogs.
• Serve as a subject matter expert in instructional design and pedagogy.
• Collect, curate, and disseminate best practices related to veterinary education pedagogy, educational assessment, curriculum development, and instructional technology.
• Develop and maintain an online repository of instructional resources, including tutorials, guides, webinars, and information on emerging trends and innovations.
• Monitor instructional technology embedded in instructional and laboratory spaces to ensure effective hardware and software configurations aligned with instructional priorities.
• Participate in relevant College committees and meetings.
• Maintain flexibility for occasional evening or weekend availability as needed.
• Perform other duties as assigned.

Minimum Qualifications / Required Skills

• Bachelor's degree in an appropriate field; Master's degree preferred.
• Minimum of two years of relevant professional experience.
• Experience designing and developing in-person, remote synchronous, and remote asynchronous instruction and assessment in higher education.
• Demonstrated understanding of simulation-based learning, applied instruction, and competency-based skill development relevant to veterinary or health sciences education.
• Familiarity with instructional analogs used in veterinary medicine or related health disciplines, including physical models, simulations, and case-based learning approaches, preferred.
• Demonstrated experience providing pedagogical and technical consultation for the design, development, and implementation of instructional content, courses, and projects.
• Experience supporting and administering online courses and working with faculty who teach in these modalities.
• Strong communication and interpersonal skills with the ability to work effectively with faculty, staff, and students.
• Ability to think strategically, plan effectively, and implement initiatives successfully.

About Lyon College

Lyon College is a selective private liberal arts college affiliated with the Presbyterian Church (U.S.A.) in the historic town of Batesville, Arkansas. Home to more than 660 students from 30 states and 18 countries, the College is renowned for its inclusive and nurturing academic community. Batesville, with a population of 11,000, was named the Best City to Live in Arkansas by USA Today. It offers a safe, vibrant environment and is a regional hub for commercial, medical, and social activities.

Why Lyon?

At Lyon, we prioritize excellent teaching, inclusive environments, and the persistence and success of our students and faculty. We support innovative teaching, meaningful research, and professional development in a close-knit academic community. Our liberal arts foundation encourages students to think critically about their place in the world and explore erse perspectives.

Title: Virtual Clinic Nurse Practitioner

Location: Remote United States

Job Description:

Must Include States with Licensure in Application

The Virtual Clinic Nurse Practitioner OR Physician Assistant will be responsible for providing direct patient care in Privia's Virtual Clinic. Day-to-day, this role will be treating patients virtually through a HIPAA-compliant telehealth

platform and will support efforts in developing clinical protocols and virtual care guidelines along with

Privia's clinical leadership.We are looking for a board certified family medicine NP who is passionate

about transforming primary care, tech-savvy, experienced in delivering care through telehealth

modalities.

• Treat patients via telemedicine using the technology platform through Privia Health including coordinating follow ups and managing tasks in the clinical inbox
• Support the development of virtual care protocols, guidelines, policies, and training programs for providers
• Participate in case reviews, consultations and utilization review
• Participate in key virtual health strategy, business development, and clinical meetings
• Stay current on telehealth issues and best practices
• Perform other duties as assigned
• Active NP OR PA required with Board Certification in Family Practice - ability to see pediatric and adult patients
• Unrestricted license to practice medicine (VA, FL, TX, TN, GA, DC, CA, MT, and/or MD license(s) preferred)
• Active NP OR PA required with Board Certification in Family Practice - ability to see pediatric and adult patients
• 3+ years of clinical practice in Family Medicine or Urgent Care setting
• Weekend hours required, 1 Major Holiday per year, 1 Minor Holiday per year & 2 weekend shifts per month required
• Prior experience delivering care through telehealth modalities
• Must be able to meet Privia's credentialing requirements
• Must be able to meet the credentialing requirements for Medicare, Medicaid, and other payers as necessary
• Must be in good standing with medical boards and able to obtain additional state licensures
• Must comply with HIPAA rules and regulations
• Ability to work evenings, weekends, and holidays
• Unparalleled 'bedside manner' and ability to engage and empathize with patients
• Passionate regarding the delivery of high-quality medical care
• Desire to thrive in a fast-paced, high-growth, high-tech, brand-forward work environment
• Ability to communicate information clearly and effectively, especially with other clinicians
• Excellent analytical and problem-solving skills
• Ability to work independently and with a team in a fast-paced and high-volume environment with an emphasis on accuracy and timeliness

The hourly pay for this role is $55-$60hr in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs). The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

All your information will be kept confidential according to EEO guidelines.

Technical Requirements (for remote workers only, not applicable for onsite/in office work):

In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/. This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. We understand that healthcare is local and we are better when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

Title: Front of House Part Time Receptionist VA2598

Location: London United Kingdom

Job Description:

Anabas Welcome is specialised in high-end reception and concierge services, the premium front of house ision of Anabas. Our focus lies in supporting corporate office occupiers looking for a great workplace experience for their staff and customers.

We are currently looking for a part-time, lunch cover receptionist to provide an exceptional client experience through the delivery of your duties. You will be in a client facing role and will be required to provide a 5-star customer experience across different sites in the Marylebone area of London.

The successful candidate is someone who takes pride in their role and enjoys working in a front of house environment.

You will have excellent customer service skills, ideally with previous experience in corporate reception or high-end hospitality/retail.

Your responsibilities will include:

• To ensure the smooth running of ground floor reception desk in a multi-tenanted building.
• Be the initial point of contact for general requests from tenants & visitors.
• Provide a warm and courteous welcome to all tenants and visitors.
• Oversee incoming/outgoing mail.
• Report any on site issues when necessary.

You will have:

• Experience working as a receptionist.
• Able to multi-task.
• Have exceptional organisation and communication skills.

This is a part time, permanent position. (Monday to Friday 22.50 hrs per week between the hours of 11am and 3:50pm)

Benefits include:-

• Salary - £18,880.90
• 28 days holiday per year inc Bank Holidays.
• Employee Assistance Programme.
• Aviva digital GP
• Eyecare Vouchers.
• Recommend a friend scheme.
• Training & development opportunity.

Sound like the job for you? We look forward to receiving your application soon!

Admin Assistant - (1484)

Kinark Child and Family Services has a rich 50-year history serving children and youth through a wide range of evidence-based mental health services that include inidual, family, and group counselling. We are on a mission to help children and youth with complex needs achieve better life outcomes with a broader vision of a healthy future for Ontario’s children and youth. We have a passionate team of over 700 staff serving close to 9,000 children and youth each year in our three program streams - Community-based Child and Youth Mental Health, Autism, and Forensic Mental Health.

Our people are the heartbeat of our organization where ‘Holding children, youth, and families at the centre of all that we do’ is only one of the values that guides our work.

In support of our journey towards being an employer of choice in our sectors, our staff is engaged for feedback to identify and support improvements, big and small, to enhance the employee experience.

If you have a passion for making a difference in the lives of children and youth with complex needs and want to be part of the mission we are on… Come join our team!

For more information about Kinark, our values, our strategic priorities, and our service programs, please visit our website at www.kinark.on.ca.

What we offer:

• Competitive salary, comprehensive health and dental benefits, and other employment perks*****
• Flexible work arrangement supporting employee work life balance
• Employer Matching Defined Contribution Pension Plan up to 6%*
• Employee Wellness Program
• Extensive Educational and Training Opportunities and Supports
• Supportive work environment with regular Supervision and Feedback
• Renowned Accredited Clinical Programs

*Dependent on hours worked, length of service and/or collective agreement (where relevant)  

We currently have an opportunity for:

Position Title

Admin Assistant

Program Lists

Kinark Child & Family Services -> Northumberland Program

Location

Cobourg, ON K9A 5J7 CA (Primary)

Reg/Temp

Regular

Start Date

March 2, 2026

Temporary End Date

Full/Part Time

Part-Time

Relief

No

Other Employee Classification (if applicable)

Total # of hours per week

To be discussed

Salary

Level I:$24.61; Level II:$25.82; Level III:$27.09

# of Positions

1

Job Description

Job Summary:

Reporting to the Business Manager, the Receptionist is responsible for the operation of the multi-line telephone console, greeting clients and visitors, correspondence, appointment scheduling (for staff and clients), file management (including Client Information Systems) and the accounts payable functions.  You will also act as back-up for the full-time staff during vacations and/or absences as required.   This is a regular, part-time position with evening hours from Monday to Thursday.  The Administrative Support position is covered by the Canadian Union of Public Employees, Local 2860.

Hourly rate: Level I:$24.61; Level II:$25.82; Level III:$27.09 

Qualifications:

• Minimum of Grade 12 Diploma.

• Minimum of two (2) years’ administrative experience.

• Excellent computer skills using MS Office.

• Exceptional organizational and time management skills.

• Proven ability to multi-task.

• Ability to work well independently.

• Demonstrate a polite telephone manner while maintaining confidentiality.

• Satisfactory Criminal Record Check (including a Vulnerable Sector Screening) and Pre-Employment Medical.

• Candidates Bilingual in English and French will be given special consideration.

"

** Please note that Equivalent combination of education & experience will be considered.

Kinark Child and Family Services conditions of employment include but are not limited to successful Criminal Record Check with Vulnerable Sector Screening or Criminal Broad Record Check, based on position, and completed Pre-Employment Medical certificate. Criminal record check disclosures with confirmed findings will be reviewed in accordance with applicable policies and relevant legislation and does not necessarily preclude employment. Each case is reviewed inidually and considers the relevance of the findings to assess the implications to employment

Candidates must have the skills and knowledge needed to work with an increasingly erse client and staff population as well as a proven commitment to anti-oppression, equity, and inclusion as relevant for the role applied to.

Kinark Child and Family Services values inclusivity and ersity in the workplace, including age, ancestry, disability, gender expression, gender identity, race, religion and sexual orientation, that make each of us unique, and recognize that people experience oppression based on these characteristics and identities. We encourage applicants from erse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation during any stage of the recruitment process, please notify People and Culture at [email protected] or (905) 474-9595.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

HRS_SCH_WRK2_POSTING_TITLE">Testing Assistant - Part-time

Job ID

HRS_SCH_WRK2_HRS_JOB_OPENING_ID">322260

Location

HRS_SCH_WRK_HRS_DESCRLONG">Estrella Mountain Comm College

Full/Part Time

HRS_SCH_WRK_HRS_FULL_PART_TIME">Part-Time

Regular/Temporary

HRS_SCH_WRK_HRS_REG_TEMP">Temporary

HRS_SCH_WRK_DESCR100$0lbl">Hourly Rate

HRS_SCH_PSTDSC_DESCRLONG$0">$17.70/hour

HRS_SCH_WRK_DESCR100$1lbl">Not Eligible for Benefits

HRS_SCH_PSTDSC_DESCRLONG$1">This is a part-time, temporary position not eligible for benefits.

HRS_SCH_WRK_DESCR100$2lbl">Work Schedule

HRS_SCH_PSTDSC_DESCRLONG$2">Monday through Friday,19.5 hours per week. Hours will primarily be afternoon. 

HRS_SCH_WRK_DESCR100$3lbl">Job Summary

HRS_SCH_PSTDSC_DESCRLONG$3">Estrella Mountain Community College (EMCC) is hiring a part-time Testing Assistant. This position will provide customer service assistance in a professional environment to students and community members.

HRS_SCH_WRK_DESCR100$4lbl">Additional Information

HRS_SCH_PSTDSC_DESCRLONG$4">Job end date: 06/30/2026 with potential for extension 

HRS_SCH_WRK_DESCR100$5lbl">Essential Functions

HRS_SCH_PSTDSC_DESCRLONG$5">80% - Administers a variety of exams to students and community members including placement exams, credit by examination, degree-specific exams, and professional certification exams; advises students on testing procedures; monitors test sessions; enters test data into Student Information System; provides general clerical assistance including typing, filing, answering phones, keeping up-to-date office records, and sending emails.               

HRS_SCH_PSTDSC_DESCRLONG$5">20% - Maintains confidentiality and security of materials and information; learns to use computer systems and equipment. Performs related duties as assigned.           

HRS_SCH_WRK_DESCR100$6lbl">Minimum Qualifications

HRS_SCH_PSTDSC_DESCRLONG$6">High School Diploma or GED

HRS_SCH_WRK_DESCR100$7lbl">Desired Qualifications

• HRS_SCH_PSTDSC_DESCRLONG$7">Associate's degree preferred
• HRS_SCH_PSTDSC_DESCRLONG$7">Test proctoring experience preferred
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience providing effective and courteous customer service
• HRS_SCH_PSTDSC_DESCRLONG$7">Proficient at using computers including databases and spreadsheets, and a willingness to learn other software applications
• HRS_SCH_PSTDSC_DESCRLONG$7">Strong attention to detail
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience establishing and maintaining accurate records
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience following written and oral directions
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience maintaining highly confidential materials
• HRS_SCH_PSTDSC_DESCRLONG$7">Excellent verbal and written skills
• HRS_SCH_PSTDSC_DESCRLONG$7">Experience establishing and maintaining cooperative professional relationships
• HRS_SCH_PSTDSC_DESCRLONG$7">Fluency in Spanish a plus

HRS_SCH_WRK_DESCR100$8lbl">Special Working Conditions

HRS_SCH_PSTDSC_DESCRLONG$8">All hours are in person (on campus). 

HRS_SCH_WRK_DESCR100$9lbl">How to Apply

HRS_SCH_PSTDSC_DESCRLONG$9">The applicant is required to submit a resume showing how they meet the minimum and desired qualifications. 

HRS_SCH_PSTDSC_DESCRLONG$9">Please ensure your materials clearly provide the following information.

• HRS_SCH_PSTDSC_DESCRLONG$9">Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

HRS_SCH_WRK_DESCR100$10lbl">Additional Requirements

HRS_SCH_PSTDSC_DESCRLONG$10">In-person/on campus position

HRS_SCH_PSTDSC_DESCRLONG$10">Selected candidate must complete exam-specific training and pass proctor certification exams.

Title: Executive Assistant to CFO

Location: Melbourne VIC AU

Type: Full-time

Workplace: Hybrid remote

Job Description:

Make your mark in this exciting opportunity to work at Australia’s leading data centres.

• Provide strategic and comprehensive administrative support to our Chief Financial Officer.

• Join a dedicated, high-performing team with ample growth and development opportunities.

• Role to be based in our Melbourne CBD office - hybrid (WFH) work options available.

As the Executive Assistant, you'll play a central role in providing exceptional administrative support to our Chief Financial Officer. This position goes beyond typical administration; involving meeting coordination, report and agenda preparation, complex calendar management, and regular domestic and international travel arrangements/associated logistics. Additionally, you'll be responsible for coordinating correspondence, maintaining a high-level of professionalism in interactions with key internal and external stakeholders. Viewed as a trusted right-hand, this position will act as a strategic partner to our CFO, allowing him to work efficiently and seamlessly.

Other responsibilities include:  

• Provide high-level administrative and secretarial support to our CFO, and wider finance team where applicable.

• Manage complex calendars and arrange meetings both on a domestic and international scale.

• Assist with agenda preparation, Board support, and associated meeting collateral.

• Coordinate regular domestic and international travel arrangements (flights, accommodation, transport, other logistics).

• Assist with email management and correspondence with key stakeholders.

• Triage and advise our CFO on matters requiring attention, preparing relevant documentation accordingly.

• Maintain accurate records, ensuring strong attention to detail in document management.

• Support with office coordination, where required - becoming a trusted "go-to" person within the team.

What’s in it for you:

CDC offers excellent employment conditions and benefits such as:

• CDC Academy - Mark your mark by enhancing your professional development with the CDC Academy. Enrol in specialised training courses that will help you develop skills and ensure you thrive in your chosen career.

• CDC Day - An additional day of paid leave dedicated to nurturing your health and wellbeing.

• Parental Leave - Inclusive and above legislative tenure of parental leave entitlements to help you start, grow and care for your family.

• Volunteer Leave - Make a meaningful difference with 2 days of volunteering leave for any cause or charity of your choice.

• Employment Assistance Program - Be confident that you and your family are supported with access to our comprehensive Employee Assistance Program.

• CDC Social Events - CDC’s offers staff and their family’s inclusive events that nurtures relationships, connection and friendships across the business. CDC hosts BBQs, family picnics and community events, bringing together CDC staff in different settings.

About you: 

This role is suited to a proactive, meticulous, and switched-on inidual, with an eagerness to learn and support. Combining strong interpersonal skills with a knack for time management, and the ability to effectively prioritise; the successful candidate will be adjusted to working within a dynamic and fast-paced environment.

• Demonstrated experience providing secretarial support to a Senior Leader (ideally C-Suite) from within an Executive Assistant or similar capacity.

• Proficiency in MS Office suite (Word, Excel, Outlook, PowerPoint) and PDF edits.

• Forward-thinking, self-starter, with the ability to confidently triage priorities, and use initiative to anticipate needs/find solutions.

• Adaptable in nature, with a high-level of attention to detail across tasks.

• Previous exposure to supporting an Executive within finance is a benefit, but not a requirement

Essential:

Australian Citizenship with ability to obtain and maintain a NV1 Security Clearance.

Receptionist (Part -Time) 

Huffines Hyundai McKinney

Why Work at Huffines:

Huffines operates 10 dealerships across McKinney, Plano, Lewisville, and Corinth, representing top brands like Chrysler, Jeep, Dodge, Ram, Chevrolet, Genesis, Hyundai, Kia, and Subaru. Celebrating over 100 years of award-winning service, Huffines is known for its strong leadership, excellent work-life balance, and commitment to “WOW” our customers, team members, community, and peers.

Join a company consistently voted a “Top Places to Work” in DFW, where growth, opportunity, and customer excellence drive everything we do!

Job Description:

The Receptionist answers incoming telephone calls and greets guests in a friendly, interested, and helpful manner. He or she sets the tone for our company by being an outstanding listener and information source and knows all points-of-contact for the facility to promptly assist customers. In addition, he or she performs administrative duties and operates the telephone switchboard for call routing.

Responsibilities:

• Greets, all customers in a warm, sincere, and helpful manner 
• Directs customers to the appropriate department or point-of-contact
• Manages inbound phone inquiries and routes call accordingly
• Coordinates questions and issues with required department personnel
• Provides administrative assistance as needed

Requirements:

• AFTERNOON/EVENING HOURS:
  • 4pm - 8pm Weekdays (Thursday & Friday)
  • 2 Saturday's a month (8am - 3pm)
  • 2 Saturday's a month (3pm - 8pm)

   
• Fluent English speaking and written communication skills
• Working knowledge of the automotive industry
• High school diploma or GED
• Demonstrated ability to work well with others and be a team player
• Strong communication and interpersonal skills
• Commitment to delivering world-class customer service 
• Experience performing administrative and organizational tasks
• Efficient time management
• Professional dress, speech, behavior, and appearance
• Proficiency in computer skills

Huffines Compensation and Benefits:

• Flexible schedules available
• Competitive pay
• Work-life balanced culture
• 401(k) with company match
• Employee discounts
• Company paid meal on Saturdays
• Chaplain Services

Talent Acquisition Coordinator

 Nashville, TN 37203

Employment Type: Contract

Job Category: Professional Services

Job Number: 625180

Is job remote?: Hybrid

Country: United States

Job Description

Duties:    

Skills:     ·     Own interview scheduling process and communicate logistics to both candidates and hiring teams.

Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a erse, inclusive, and respectful work environment across all locations in which we operate. We believe that ersity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers.

Receptionist: Part-Time, Flexible Hours, Two Nights Per Week, Every Other Weekend

Market leading wages, along with great employee benefits and perks! 

Enjoy manageable workloads with an exciting opportunity to learn and grow – Join us today!

As a Receptionist, you –

• Operate multi-line telephone to answer, screen, or transfer calls.
• Receive payment and record receipts.
• Perform administrative support tasks such as transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets or other documents.
• Greet persons entering the establishment, determine the nature and purpose of their visit, and direct them to specific destinations.
• Collect, sort, distribute and prepare mail or messages.

Benefits and Perks -

• Industry-Leading Pay – We offer top-tier wages in the long-term care market to attract and retain the best talent
• Retirement Savings with Employer Match – Plan for your future with our 4030B) and company contributions
• Paid Time Off & Holidays – Generous PTO and holiday pay to support work-life balance

Education / Experience –

• High school graduate or General Education Degree (GED) required.
• One to two years of related office administrative experience strongly desired.
• Experience using a multi system phone line strongly preferred.

Executive Assistant to CEO

Washington, DC

About Bobbie

Bobbie is creating a parenting culture of confidence, not comparison. And it starts with how we choose to feed our babies. We crafted our European style infant formula with purposefully sourced, organic ingredients to give parents a product they are proud to feed their babies, direct to their doorstep. Bobbie is proud to be the only US formula that is designed to meet both FDA and EU standards. 

Although 83% of parents turn to formula in the first year of their baby’s life, this is the silent majority that is often shamed for not being able to exclusively breastfeed. Co-founded by two moms and created by a team of mom scientists, nutritionists, pediatricians, and lactation consultants, the Bobbie team knows first hand that there is no one size fits all for feeding. With Bobbie, we hope you can Bottle Boldly.

The Role

We're seeking an exceptional Executive Assistant to serve as the Cofounder and CEO’s right hand in scaling our fast-paced, high-growth environment. This role is perfect for a proactive, detail-oriented professional who thrives in ambiguity and wants to make a meaningful impact at a mission-driven company.

As an Executive Assistant, you'll be an extension of our CEO, providing strategic support that goes beyond traditional administrative duties. You'll play a critical role in enabling our leadership to focus on what matters most while ensuring seamless operations across our remote-first organization.

What you will accomplish: 

Executive Support & Daily Operations

• Provide comprehensive executive support to CEO, working 5 days per week in-person
• Own operational rhythms and scheduling on behalf of CEO (master advanced management of Google Workspace)
• Excellent problem solver, proactively manage complex calendars, prioritizing and scheduling across time zones in a remote environment
• Action executive inboxes, drafting responses and managing communications
• Prepare for meetings, take detailed notes, and ensure timely follow-up on action items

Travel & Logistics Coordination

• Plan and coordinate extensive travel for CEO ensuring tight travel timelines and turnarounds, coordinating to maximize for efficiency while following along proactively in real-time
• Manage travel logistics with both strategic foresight and real-time problem-solving capabilities
• Handle expense management and reconciliation
• Coordinate complex multi-person travel arrangements and itineraries

Strategic & Special Projects

• Participate in strategic organizational activities and initiatives
• Manage end-to-end external executive events and senior leadership agendas
• Interact professionally with key external partners and stakeholders
• Provide lightweight support to VPs reporting to your assigned executives
• Lead special projects including team offsite planning and ad hoc strategic initiatives