Title: Senior Administrative Assistant

• Location: United States
• Job Identification 331822
• Job Category General Administration/Secretarial
• Role Inidual Contributor
• Job Type Regular Employee
• Does this position require a security clearance? No
• Years 0 to 2+ years
• Additional Info Visa / work permit sponsorship is not available for this position
• Applicants are required to read, write, and speak the following languages English

Job Description:

Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more. 

As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.  

We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. 

Job Requirements:  

• Demonstrated strong organizational skills. 
• Handles details of a highly confidential and critical nature. 
• Fast, resourceful, proactive, and with excellent follow-through. 
• Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe. 
• Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business. 
• Exercises critical judgment within defined procedures and practices to determine appropriate action. 
• Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.  
• Acts with a sense of urgency. Resilient and adaptive and not easily flustered.  
• Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround. 
• Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. 
• Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external iniduals. 
• Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments. 
• Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support. 
• Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning. 
• Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details, and more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, and creating administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.
• Values align with OCI values.

Minimum Qualifications:  

• 10+ years executive and/or office management experience required.  
• Anticipating and solving problems proactively is essential.  
• Outlook calendar management is critical. 
• Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc. 
• BA/BS degree or equivalent.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.

Oracle US offers a comprehensive benefits package which includes the following:

1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

Career Level - IC1

About Us

Only Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.

True innovation starts when everyone is empowered to contribute. That’s why we’re committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Title: Administrative Assistant

Location: Lansdale United States

Job Description:

Overview

ABOUT THE POSITION

VHB has an immediate opening for an enthusiastic, highly organized, detail-oriented employee to join our administrative services team, supporting our Lansdale, PA office. This position provides support to the Lansdale office with a wide range of day-to-day tasks. The ideal candidate should possess a "can-do" attitude, excellent verbal and written communication skills, and an ability to work independently as well as with a team in a dynamic, fast-paced, deadline-oriented consulting firm. The candidate should be proactive with an ability to prioritize tasks and anticipate needs. This role includes opportunities for personal and professional development and growth in joining VHB's fastest growing office on the East Coast.

This position is required to be in the Lansdale, PA office Monday-Friday.

Responsibilities

• Greets visitors and makes a positive first impression of VHB. Informs employees of the visitor's arrival. Assists and directs visitors to the appropriate meeting location.
• Schedules meetings and events for a team, department, or office.
• Plans, orders, and assists with food for meetings.
• Processes and distributes mail. Prepares packages for pickup and delivery.
• Maintains office supply inventory.
• Answers and transfers phone calls. Relays messages as needed.
• Assists with building management and facilities tasks, which may include organizing and cleaning office space, managing kitchen and breakroom inventory.
• Performs other administrative duties as assigned.
• Assists with new employee preparation.
• Performs administrative duties (e.g., data entry, filing, photocopying).
• Assists with fleet management, including being comfortable driving a large van (Ford Transit), daily vehicle checks, service scheduling, maintenance coordination and supporting general vehicle upkeep and readiness.
• Participates in professional and personal development aligned with career goals.
• Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures.

Skills & Knowledge

• Proficient with Microsoft Office Suite and Adobe Acrobat
• Excellent verbal, written, and interpersonal communication skills
• Strong focus on customer service
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers
• Self-motivated, highly organized, and detail oriented
• Skills and knowledge must be commensurate with required experience and job level

Qualifications

• 2-5 years of office administration experience
• High school diploma or GED
• Valid drivers license

The hourly rate range for this position is 25.00-$27.00/hr. In addition, VHB offers a holistic benefits package which can be found here.

Building what's next, together.

Our people make the difference. We foster a technology-empowered, people‑driven, future‑ready culture where agility, innovation, and collaboration shape how we work every day.

When you join VHB, you'll find:

• Meaningful work on complex projects with real community impact
• A collaborative, inclusive culture that values curiosity and shared success
• Support to grow your skills and lead through change
• Learning and development supported by evolving tools and technologies, including AI
• Best-in-class benefits and a flexible, hybrid work environment

We're growing across the East Coast and are consistently recognized as a great place to work. Ready to shape what's next? Learn more about what sets our employee experience apart and connect with us.

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is ersity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

#LI-JD1

#LI-onsite

Title: Sr. Salesforce Administrator

Location:

Germany - Berlin

United States - Durham

Full time

Job Description:

At Digital Turbine, we make mobile advertising experiences more meaningful and rewarding for users, app publishers, and advertisers - intelligently connecting people in more ways, across more devices. We provide app publishers and advertisers with powerful ads and experiences that captivate consumers, fuel performance, and help telecoms and OEMs supercharge awareness, acquisition, and monetization. In a rapidly evolving industry, we are constantly innovating and creating better paths of discovery to connect consumers, publishers, and advertisers across the mobile ecosystem.

Please note that Digital Turbine is a hybrid work environment-only candidates local to the posting location will be considered.

At Digital Turbine, Salesforce serves as the source of truth for customer master data, with integrations with Oracle ERP, DT's proprietary revenue platforms, BI, Workday (HRIS), etc. As a Sr. Salesforce Administrator, you will be responsible for supporting our ongoing Salesforce implementation, driving architectural changes, and managing the change requests of internal customers.

About the Sr. Salesforce Administrator

• Maintain and enhance our Sales Cloud and Experience Cloud environments to meet evolving business requirements

• Own aspects of various Salesforce projects including architectural changes

• Partner with Sales, CSM, Business Operations, Legal, and Finance teams to deliver high-impact solutions

• Collecting, challenging, evaluating and documenting business requirements

• Leads medium-to-large projects from initiation through post-go-live stabilization

• Manage Organizational permissions, User Accounts, roles and permissions

• Architect scalable configurations, flows, automations, and system integration

• Identify and eliminate friction points increasing efficiency and reducing manual effort

• Develop customized reports, dashboards, and monitoring processes to ensure high data quality

• Facilitate end-user success through troubleshooting, executing mass data updates/imports, and providing technical guidance

• Own the management of DocuSign and other key third-party integrations

• Provide trainings to new users and for new functionalities

About you as the Sr. Salesforce Administrator

• 5 years of professional experience with Salesforce as a SFDC expert

• Proven track record with Salesforce Sales Cloud implementations and complex integration projects

• Knowledge / hands-on experience with DocuSign, Marketing Pardot, or Salesforce development is a plus

• Certified Salesforce Advanced Administrator and additional certifications are a plus

• Familiarity with Salesforce CLI and GitLab is preferred

• Excellent communication skills to clearly explain complex technical and process concepts to executive, business, and technical audiences

• Proactive, end-to-end ownership mindset with high levels of engagement

• Ability to thrive in a fast-paced environment and adapt to frequent changes

• General knowledge of AI technologies and an interest in how they can be leveraged to optimize business processes and workflows

• Experience with Agile methodologies

Title: Process Specialsit - US

Location: Des Moines United States

Job Description:

Process Specialist

Process Specialist

Location for this position is Des Moines, IA. (Hybrid)

• Complete updates to maintain accuracy of online content management system.
• Create new intranet pages.
• Organize and maintain large amounts of information and documents.
• Collaborate with operations teams and business stakeholders to diagnose needs and implement solutions.
• Partner with subject matter experts when needed to create or update content.
• Lead knowledge and content management projects.
• Consistently track changes and updates in order to document progress.
• A potential candidate must have the following list of attributes (but not restricted to) -
  • Ability to analyze and document business processes and offer constructive feedback for improvement to internal and external business stakeholders.
  • Ability to learn new material quickly and ask probing/clarifying questions about the material.
  • Possess strong communication skills and the ability to apply those skills in either verbal or written form when interacting with all levels of colleagues as well as client representatives.
  • Ability to maintain a high level of confidentiality relating to all duties and responsibilities, such as team member and client information.
  • Ability to develop and maintain positive work relationships with team members to include communicating information, thinking proactively and effectively problem solving as situations arise.
  • Ability to encourage and build mutual trust, respect and cooperation among team members.
  • Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions.
  • Attention to detail and also able to understand the larger scope.
  • Capacity to stay optimistic, energetic and positive.
  • Self-starter and self-motivator.
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
  • Ability to perform simple mathematical calculations.

Qualifications:

• High School or foreign equivalent required from an accredited institution.
• At least 2 years of relevant work experience in BPO sector.

Preferred 

• Minimum of 2 years of content management.
• Experience using HTML and CSS

Note:

About Us

U.S. citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.

Work Location

Des Moines, IA

Country

USA

State / Region / Province

Iowa

Interest Group

Infosys McCamish

Domain

Financial services

Job Role

Process Specialsit - US

Title: Special Collections Remote Storage & Access Coordinator

Location: Denton United States

Job Description:

Salary: Depending on qualifications with a minimum of $36,383.00.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of iniduals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Department Summary

A wide range of student- and faculty-centered services are the cornerstone of the Libraries' integral role in the University of North Texas community. As the most-used service on campus and an essential component of education and research at the University of North Texas, the Libraries offer access to an abundant collection of more than 6 million items (print and digital) along with expert personnel to assist patrons in achieving their academic and scholarly goals. We provide innovative programs and support to enhance the intermingling of teaching, learning, and research at UNT.  

The Special Collections department collects and preserves rare and unique research materials for use by students, scholars, and the public. The department consists of five highly collaborative units; Digital Collections, Preservation, Processing/Description, Public Services/ Outreach, and University Archives. Special Collections offers unique experiences to students and faculty to engage with primary sources, rare books, arts, and artifacts. Faculty in a variety of disciplines including arts, humanities, and sciences schedule class visits to Special Collections each semester. Faculty also take advantage of coursework development grants to integrate Special Collections into curriculum, and research fellowships to further scholarly pursuits. As one of the largest contributing partners to The Portal to Texas History, Special Collections leads initiatives each year to digitize archival collections and preserve born digital archival content.

Position Overview

This position will support the work of the Acquisitions, Processing, and Preservation units at the Research Collections Library. Oversee accessioning of all incoming archival collections in support of UNT Special Collections’ collection acquisition program. Maintain physical and electronic donor files and assign collection numbers utilizing ArchivesSpace. Fulfill University Advancement requirements for all gift-in-kind donations. Manage onsite requests for Special Collections being paged to the remote facility utilizing Aeon. Collaborate with Access Services Specialist (working at Willis Library) and remote facility manager ensure requests are fulfilled and reshelved appropriately. Fulfill on-demand scanning requests for collection materials that can be digitized at the RCL. Ideal candidate will possess a combination of specialized knowledge and practical experience in an archive and/or Special Collections environment. This position works primarily at the Research Collections Library; a remote campus facility located approximately one mile north of campus. Work will require occasional visits to Willis Library for department and isional activities.

Minimum Qualifications

Bachelor's degree and one year of progressively responsible library experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Expert knowledge of library principles and policies, and extensive knowledge of specialized area functions and workflows.

Preferred Qualifications

• Experience working in archives or Special Collections

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleague develop these preferred skills.

Required License/Registration/Certifications

Job Duties

• Oversee accessioning of special collections materials. 
• Manage donor files of new acquisitions including processing gift agreements, generating acknowledgement letters, and making files accessible once processed. 
• Adhere to policies governing gifts-in-kind to the library, as required by University Advancement. 
• Assign locations to unprocessed collections. 
• Effectively utilize department project management software, Trello. 
• Assist with processing, preservation, and acquisition projects as needed. 
• Contribute to departmental initiatives and community outreach projects such as Archives Institute, gallery exhibition(s) and installs, and National Juneteenth Museum’s History Harvest. 
• Oversee preservation queue of processed and unprocessed collection materials. 
• Enhance and improve workflows and processes to better facilitate the acquisitions, preservation, processing, and cataloging goals of Special Collections. 
• Use Aeon to fulfill and track patron/staff requests for collection materials to be accessed at RCL. Manage Aeon queues for requests fulfilled at RCL, ensuring that materials are requested, checked in, and returned to storage. -
• Submit and manage preservation supply orders for the department, oversee supply inventory, enter and track orders in financial worksheets. 
• Process archival collections, as needed. 
• Assist with other Special Collections projects as assigned and help with workshops and special events. -
• Hire, supervise, and train student assistants, as needed.

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

Work Schedule

Monday-Friday, 8am – 5 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Title: Administrative Assistant

Location:

Louisville, KY

time type

Full time

job requisition id

R0000002501

If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response).

Regular or Temporary:

Regular

Language Fluency:  English (Required)

Work Shift:

1st Shift (United States of America)

Please review the following job description:

Join our team! Successful and leading title insurance agency seeks an experienced Administrative Assistant to join our team.

Qualified candidates must have attention to detail, great communication skills (verbal & written), great organizational skills, be computer proficient and ability to multi-task in a fast-paced environment are essential for success in this position.

Responsibilities:

• Sit at front desk, greets clients, walk-ins, EMD check drop-offs
• Fill gap when and where needed
• Support outside notary to handle in office closings (run checks, make copies, etc.)
• Answer phones/ retrieve mail
• Ship in office lender packages
• Handle Title only products – invoicing, etc.
• Support settlement and title as needed
• Support marketing reps as needed (flex time for events)
• Scan post-closing documents
• Send out copies of closing documents and policies to clients
• Order payoffs/HOA docs as needed

Requirements:

• Candidates with experience are encouraged to apply.
• 4+ plus years of experience
• Knowledge of Microsoft Office Suite
• Great time management skills
• Outstanding work ethic with the ability to work in both team oriented and self-directed environments.
• Detail-oriented and professional; able to handle confidential information.
• High level of accountability 
• Customer service oriented
• Creative problem-solving skills
• Ability to communicate effectively (written and verbal).
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously

About Kensington Vanguard National Land

Kensington Vanguard National Land Services is one of the largest independent full-service national title insurance agencies in the country providing:

Commercial & Residential Title Insurance• Real Property & Cooperative Lien Searches• Settlement Services• Escrow Services• Recording Services• 1031 Exchange Services

Kensington Vanguard National Land is an Equal Opportunity Employer. Job Type: Full-time

Location: Any KV office Nationwide or Remote

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Employer Paid Life insurance
• Employer Paid LTD
• Paid Time Off
• 401(k)
• 401(k) Employer Match
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program

General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being – physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.

CRC Group supports a erse workforce and is an Equal Opportunity Employer that does not discriminate against iniduals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace.

Title: Assistant Dean, Finance & Administration

Location: Houston United States

Job Description:

Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, erse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

The Assistant Dean for Finance and Administration serves as the chief administrative officer of the Glasscock School of Continuing Studies (GSCS), providing strategic leadership and oversight of finance, human resources, procurement, grants management, compliance, and legal coordination across the school's Dean's Office and its affiliated organizations. Reporting directly to the Dean, the Assistant Dean is a member of the Dean's senior leadership team and serves as a strategic partner in advancing the school's administrative, operational, and academic mission.

This role leads the school's shared services model, ensuring that administrative functions are centralized, compliant, and aligned with university policy. The Assistant Dean advises the Dean and program leadership on complex administrative matters, manages a team of administrative professionals, and represents the school in university-wide forums. The position requires the ability to operate with significant independence, exercise institutional authority, and build effective working relationships across a erse and decentralized academic environment.

Ideal Candidate Statement:

The ideal candidate is a seasoned administrative leader with deep experience managing complex financial, compliance, and human resources functions in a higher education or similarly complex institutional setting. They are equally comfortable providing strategic guidance to senior leadership and ensuring the operational integrity, efficiency, and effectiveness of day-to-day administrative functions. They bring an entrepreneurial mindset, experience with financial proforma projections, a systems orientation, a strong compliance approach, and the interpersonal credibility to work effectively with faculty, staff, and central administrative offices. They are skilled at building and leading high-performing administrative teams, driving organizational change, and holding institutional authority with confidence and good judgment.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $96,859 - 123,624 annually

• Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's degree

• In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

• Six or more (6+) years of progressively responsible experience in financial administration, human resources, compliance, or operations management in a complex organization, including demonstrated experience leading and supervising staff

• In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

• Skills:

• Demonstrated ability to provide strategic leadership and manage complex, multi-functional administrative operations

• Strong financial management skills, including budget development, forecasting, financial reporting, and compliance oversight

• Experience managing human resources functions, including workforce administration, faculty appointments, and compliance with employment policy

• Demonstrated ability to interpret, implement, and enforce institutional and school policies and regulatory requirements

• Strong interpersonal, written, and verbal communication skills; ability to advise and influence senior leadership and erse stakeholders

• Proven ability to lead organizational change and build effective administrative systems and teams

Preferences:

• Master's degree in business administration, public administration, higher education administration, or a related field
• Experience in academic administration, preferably in a school or college within a research university
• Familiarity with Oracle Cloud or a comparable enterprise resource planning (ERP) system, especially with Rice's Oracle system (iO)
• Experience with complex budget development, forecasting, and reporting
• Experience with grants administration, including pre- and post-award compliance in a university or research setting
• Experience managing procurement operations and vendor or contractor relationships at scale
• Experience working at Rice University

Essential Functions:

• Serves as the chief administrative officer of the Glasscock School of Continuing Studies and as a strategic partner to the Dean and school leadership
• Provides leadership and oversight for the school's administrative shared services model, encompassing finance, human resources, procurement, grants management, compliance, and legal coordination across the Dean's Office and affiliated organizations
• Leads the development, implementation, and monitoring of multi-year budgets and financial plans; advises the Dean and senior leadership on financial strategy, resource allocation, and long-range planning
• Ensures compliance with university policies, school policy, federal regulations, and applicable legal requirements across all administrative functions; serves as the school's subject matter expert on policy interpretation and enforcement
• Oversees human resources administration for school personnel, faculty appointments, cross-campus arrangements, the performance evaluation process, and compliance with HR and VPAA policies
• Manages research and grants administration for the school, including post-award compliance, effort reporting, and coordination with the Office of Research and Research Cost Accounting
• Supervises and develops Dean's Office administrative staff; builds team capacity and fosters a culture of compliance, accountability, and continuous improvement
• Leads, in collaboration with the Dean and the school organizational excellence committee, workplace environment initiatives
• Works closely with the offices of the Provost, Budget, Controller, Human Resources, General Counsel, and Vice Provost for Academic Affairs on matters affecting the school
• Represents the school on university-wide committees and in cross-campus administrative forums
• Performs all other duties as assigned

Additional Functions:

• Oversees procurement operations, including vendor and independent contractor management, contract review, and policy compliance; leads centralization of procurement functions into the Dean's Office
• Reviews and manages contracts, agreements, and memoranda of understanding (MOUs) through their full lifecycle; serves as primary liaison to the Office of General Counsel
• Manages travel and expense administration, including oversight of institutional purchasing card (PCard) program and expense report compliance
• Represents the Dean and the school within and outside the university as needed
• Commitment to advancing the school's mission of providing access to degrees and programs that engage, educate, and empower lifelong learners and communities.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of ersity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at [email protected] for support.

If you have any additional questions, please email us at [email protected] . Thank you for your interest in employment with Rice University.

Title: Administrative Assistant (Part-Time) - Commercial Real Estate

Location: Los Angeles United States

Part-Time  onsite 

Job Description:

At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate! 

Northmarq is currently seeking a dynamic inidual in Los Angeles for the role of an Administrative Assistant to work in support of our various sales teams within the office. This position is part-time 20 hours a week. The position entails working with a erse group of stakeholders at all levels of the organization, and the inidual will require independent judgment to plan, prioritize, and organize a erse workload in a fast-paced environment. We have a refreshingly progressive and inclusive culture based on collaboration and transparency. The ideal candidate for this position should possess strong client service along with a high level of professionalism.

This is a part-time, in-office (onsite) position.

Schedule: Part-time, 20 hours per week, Monday through Friday. The role requires 4 hours per day (for example, 9:00 a.m.–1:00 p.m. or 10:00 a.m.–2:00 p.m.).

Responsibilities

• Greet visitors, coordinate building access, and serve as the primary point of contact with building security for visitors and related security needs.
• Support day-to-day office operations, including:
  • Receiving, sorting, and distributing daily USPS mail and deliveries
  • Ordering, unpacking, stocking, and organizing office and kitchen supplies
  • Maintaining conference rooms, common areas, and overall office appearance
  • Ordering parking validations and assisting with employee parking coordination
• Serve as the primary liaison with building management, maintenance, and office service vendors (e.g., printers, water service, office equipment), including troubleshooting and coordinating repairs or service requests.
• Assist with office setup and onboarding logistics for new hires and employees, including workstation preparation, parking coordination, badge and key access requests, and other office access needs.
• Complete administrative functions at the direction of office leadership and office team members, including calendar and email management, travel coordination, and expense report preparation.
• Perform data entry and maintenance within the Northmarq CRM system, including pipeline updates, entering new company and contact records, scheduling follow-ups, and documenting notes.
• Provide deal-related support, including preparation of letters of intent (LOIs), summaries of offers, seller counter proposals, seller deliverables lists, escrow timelines, critical date tracking, working party lists, confidentiality agreements, and representation agreements.
• Provide client and office support, including coordinating office events, employee appreciation initiatives, holiday parties, closing gifts, and holiday card mailings.
• Serve as an office administrative point of contact for special projects supporting office and corporate teams (HR, Marketing, Accounting, IT), as needed.
• Participate as a member of the Administrative Team, including sharing work across offices and supporting team initiatives.
• Complete additional administrative tasks and projects assigned.

What We’re Looking For

• Two or more years of administrative, office support, or coordinator experience.
• Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks.
• High level of professionalism, attention to detail, and customer service orientation.
• Ability to work independently while collaborating effectively with producers and brokers, leadership, and administrative peers.
• Strong Proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint)
• Experience using and troubleshooting common office technology, including printers, scanners, and multifunction devices
• Proactive, adaptable, and comfortable working in a fast-paced, team-oriented environment.

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

California Residents: Northmarq carefully considers multiple factors to determine compensation, including the candidate’s education, training, and experience. The hourly rate for the Part-Time Administrative position is $25.00--$30.00 per hour, plus an annual bonus eligibility and competitive benefits offered. This range is a good faith estimate and the actual compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

#LI-Onsite #LI-MS1 #LI-SY1

$90,000 - $100,000 ($43.27 - $48.08)

$100,000 - $120,000 ($48.08 - $57.69)

$120,000 - $140,000 ($57.69 - $67.31)

$140,000 - $160,000 ($67.31 - $76.92)

$160,000 - $180,000 ($76.92 - $86.54)

$180,000+ ($86.54+)

None

Please share the reason for leaving your current role*

Select...

This part-time position requires a consistent Monday-Friday schedule of 4 hours per day during standard business hours. The available schedule options are 9:00 a.m.-1:00 p.m. or 10:00 a.m.-2:00 p.m. Are you able to meet this requirement? *

Select...

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Northmarq's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Select...

Are you Hispanic/Latino?

Select...

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your "major life activities." If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson's disease, multiple sclerosis (MS)
• Neuroergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Disability Status

Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Submit application

Title: Business Office Patient Call Coordinator

Location: Austin, Texas, 78723, United States

Department: Office & Clerical

Full-Time

Remote

Job Description:

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. 

PURPOSE

Under general supervision, serves as an initial point of contact in appointments. Books patient appointments utilizing computer. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Works in appointments and is responsible for booking patient appointments utilizing computer system**.**  When booking appointments, also confirms and/or makes any changes to demographic information and notifies patient of account balance.
• Adheres to scheduling protocols for multiple locations and specialties.
• Verifies insurance eligibility by using online resources, Medifax, etc.
• Screens and directs incoming calls as needed.
• Confirms in advance patient appointments.
• Runs reschedule reports and books rescheduled appointments as necessary. Ensures report is accurate and current.
• Verifies scheduling accuracy of MyChart appointments.
• Books follow up appointments.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Works holiday shift(s) as required by Company policy.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.

OTHER DUTIES AND RESPONSIBILITIES

• Runs wait list report and distributes as directed.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required:  High school diploma or GED. Experience using a PC in a Windows environment.

Preferred: Experience working in a medical setting. Experience working in customer service. Bilingual English/Spanish.

Knowledge, Skills and Abilities

• Excellent verbal and written documentation and communication skills.
• Knowledge of medical terminology.
• Excellent interpersonal and problem solve skills.
• Ability to manage competing priorities.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent customer service skills.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.

Work Schedule: Monday - Friday 8AM - 5PM. Remote Opportunity once in person training is completed.

Title: Risk Specialist Administrative

Location: Bullhead City, Arizona, 86442, United States

Department: Office and Administrative

Full-Time

Job Description:

Southwest Behavioral and Health Services is seeking a dedicated and professional Risk Specialist who can help us fulfill our mission. “Delivering compassionate care to enhance lives and improve communities”. We are seeking someone who is organized, ability to solve problem and excellent communication skills. Does this describe you? If so, you may be the person we are looking for to join our dynamic Risk Management team!  

Job Preview at a Glance:

Responsible for a variety of support functions within the Risk Management Department. Responsible for various audits and reports as assigned by the Insurance Program Manager, Director, and/or Coordinator. Must possess proficient Microsoft Office skills including Access, Word, Excel, and PowerPoint. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline processes, and work cooperatively and jointly to provide quality, seamless customer service.

Location & Schedule:

This position is a hybrid schedule working Monday through Friday, requires to complete site visits. Reside in Northern AZ.

Pay: $18.50/hr.

Duties & Responsibilities:

• Responsible for fleet management of all SBH vehicles to include the following: Maintaining/Updating fleet list and data entry of Vehicle/Fleet information into electronic system (Fleets & WEX)

• Oversees fleet maintenance on all company vehicles including emergency repair, windshield repair/replacement, and facilitates, monitors, and tracks all vehicle maintenance with staff and outside vendors.

• Process motor vehicle report, maintenance, and vehicle fuel invoices monthly. Maintain and update SBH approved driver list.

• Tracks and trends all fleet inspection results and auditing feet mileage.

• Responsible for ordering/canceling gas cards for fleet and obtaining fuel pins for authorized drivers.

• Responsible for production of requested fleet reports, including maintaining utilization report on fleet vehicles.

• NEO Risk management trainings for Admin.

• Back Up for Admin Safety Representative.

• Responsible for completing records releases for Quality of Care concerns received

• Responsible for managing ingoing and outgoing mail.

• Assists in monitoring Risk Management Helpdesk and assigning tickets

• Assists in IR follow ups and back up reporting as needed.

• Works with team to produce reports, including excel spreadsheets and charts.

• To ensure compliance & adequate services, additional job duties may be required to meet the needs of the program and or department.

• Travel to Northern Arizona sites each quarter for onsite inspections/technical assistance.

Education & Qualifications:

• High School Diploma or GED required
• Associates or Bachelor’s Degree in Human Services field, business or related field preferred
• 1-year Risk Management experience is great but not required
• Must possess proficient computer software skills in MS Office (Word, Excel, PowerPoint, Outlook, Graphics/Charts, and internet searches)
• Must have fingerprint clearance issued by the Arizona Department of Public Safety or be eligible to receive one upon job offer.
• Reside in Northern AZ ( Kingman, Bullhead City, Lake Havasu City, Prescott Valley, Payson or Flagstaff)

Benefits:

• 3.3 weeks of PTO your 1st year of employment, with increased accruals after continued service!
• 10 paid holidays
• Low-cost medical, dental and vision insurance, short-term/long-term disability and life insurance for employees
• We will help you save for retirement – 40% company match up to a 10% deferral into your SB&H retirement account!
• Career Development – Benefit from our culture of internal promotion!
• We help you with your higher education goals – Reduce your tuition costs with our tuition reimbursement program & discount degree programs!
• Employee Assistance Program, Health & Wellness and much more!

About SB&H 

Southwest Behavioral & Health Services is a large and growing, non-profit community-based provider of behavioral health services with locations throughout the Phoenix metropolitan area, rural Maricopa County, Gila, Pinal, Mohave, Coconino, and Yavapai Counties. We are a well-established voice in the community with more than 115 sites, over one thousand employees, and 40 years’ experience. 

At Southwest Behavioral & Health Services, we believe in the power of Empowered Belonging — a culture where every inidual’s unique perspectives, backgrounds, and experiences are welcomed and valued. 

We’re committed to creating a workplace where unique perspectives are valued, personal journeys are respected, and every inidual is empowered to bring their whole self to a shared mission of delivering compassionate, life-changing services to the communities we serve. 

Through our Empowered Belonging program, we’re committed to: 

• Voice & Visibility — ensuring every team member’s ideas, experiences, and contributions are recognized and heard.
• Fair Access — fostering openness and fairness in opportunities for growth, leadership, and advancement, while honoring the different journeys people take.
• Culture of Connection — building authentic, meaningful relationships across backgrounds, roles, and experiences, knowing that fresh perspectives strengthen our work.
• Learning & Growth — providing opportunities for ongoing development, empathy, and leadership that reflect the many experiences within our teams.
• Wellbeing & Safety — prioritizing the mental, emotional, and psychological safety of every person, recognizing that belonging means something different to each of us.

Title: Clinical Research Coordinator A - Data Collection #2 (Department of Psychiatry)

Location: Med Sch Richards Building

Full time

Job Description:

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator A - Data Collection #2 (Department of Psychiatry)

Job Profile Title

Clinical Research Coordinator A

Job Description Summary

The Balderston lab is seeking a clinical research coordinator to work full-time on research studies at the Center for Neuromodulation in Depression and Stress focused on the neuroscience of fear and anxiety.

The research coordinator will work closely with the principal investigator as well as other collaborating investigators and CNDS staff in carrying out CNDS research. S/he will be trained to conduct human neuroimaging research with a number of tools, including transcranial magnetic simulation (TMS), magnetic resonance imaging (MRI), and psychophysiology tools such as electromyography and electrocardiography. S/he will also be trained to administer clinical scales with psychiatric patients.

Job Description

The Balderston lab is seeking a clinical research coordinator to work full-time on research studies at the Center for Neuromodulation in Depression and Stress focused on the neuroscience of fear and anxiety.

The research coordinator will work closely with the principal investigator as well as other collaborating investigators and CNDS staff in carrying out CNDS research. S/he will be trained to conduct human neuroimaging research with a number of tools, including transcranial magnetic simulation (TMS), magnetic resonance imaging (MRI), and psychophysiology tools such as electromyography and electrocardiography. S/he will also be trained to administer clinical scales with psychiatric patients.

Responsibilities

Primary responsibilities include collecting, maintaining, and organizing all questionnaires, assessments, demographic data, and imaging data of the participants. Additionally the clinical research coordinator will conduct recruitment, will screen and enroll potential study patients as specified per protocol, and the coordinator will also perform regulatory duties such as preparation and submission of regulatory documents through the IRB (initial submissions, amendments, and continuations). The clinical research coordinator should be interested in and capable of developing skills across a number of research methodologies, neuroimaging software, and data analysis tools. Work hours will include evenings and Saturdays as needed to accommodate MRI scan calendar openings.

Position is contingent on continued funding.

Qualifications

A Bachelor’s Degree and 1 year to 2 years of experience or an equivalent combination of education and experience required. Strong quantitative analytical skills and data management skills are beneficial. Other requirements include: excellent organizational, interpersonal, and communication skills; effective problem solving abilities; ability to multi-task; demonstrated ability to work as part of a team as well as independently. Prior experience working with MRI and/or TMS is desirable, but not required. Previous experience administering clinical scales is also desirable. The ideal candidate has some statistical knowledge and experience in data analysis, preferably knows python or a similar language, and has experience with neuroimaging analysis using AFNI, FSL, or equivalent. Ultimately, the coordinator must be well-suited for work in a fast-paced work environment that requires effective time management and a willingness to work independently. This is an excellent place to get research experience to prepare for medical school or graduate school in psychology, neuroscience, engineering, or biostatistics.

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week ided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$46,500.00 - $47,313.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

Title: Administrative, Events and Campaign Coordinator

Location: Canada 

Job Description:

About Draganfly:

Draganfly Inc. (the “Company”) has been a recognized technology leader within the commercial UAV space for over two decades. We helped establish the commercial market & adoption of multi-rotor helicopters for public safety, agriculture, aerial imaging, & more. As a leader who helped shape the industry, Draganfly’s focus is on the sale of drone products and services, contract engineering & custom integration product development, and health monitoring products and services.

About The Role:

Draganfly is seeking an Administrative, Events and Campaign Coordinator to provide high-quality administrative and coordination support across internal operations, events, and campaign initiatives. This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

The successful candidate will support day-to-day administrative activities while assisting with internal events, external initiatives, literacy and outreach campaigns, and lead generation support. You will help manage timelines, logistics, invoices, campaign materials, and follow-up activities to ensure initiatives are executed smoothly and efficiently.

This role is well-suited for someone who enjoys creating structure, managing details, and supporting both operational and campaign-based work behind the scenes.

Key Responsibilities

• Provide day-to-day administrative support, including calendar coordination, meeting scheduling, document management, and follow-ups
• Assist with planning and coordinating internal and external events, meetings, offsites, and company initiatives
• Coordinate logistics such as hotel rooming lists, venues, catering, transportation, materials, and event timelines
• Support internal campaigns and communications initiatives, including literacy and employee-facing campaigns
• Assist with outreach and lead generation campaigns, including ZoomInfo campaign coordination in collaboration with internal stakeholders
• Maintain timelines, checklists, budgets, and planning documents to keep initiatives on track
• Coordinate invoice collection and submission, track payment status, and assist with expense processing
• Prepare presentations, agendas, meeting packages, attendee lists, and campaign-related materials
• Act as a point of contact for vendors, venues, and internal stakeholders
• Capture meeting notes, action items, and ensure timely follow-up
• Provide general administrative support to help the Revenue Operations team run efficiently

Who are you really?

• You are highly organized and take pride in keeping things running smoothly
• You are detail-oriented and can manage multiple moving parts without losing track
• You enjoy administrative work, event coordination, and campaign support
• You are proactive, dependable, and take initiative without needing to be asked
• You communicate clearly and professionally with internal teams and external partners
• You thrive in fast-paced environments and adapt well to changing priorities
• You bring a positive, hands-on attitude and are always ready to jump in when needed
• You understand that strong coordination and administrative support are critical to team success

Qualifications:  

• Diploma or certificate in Office Administration, Event Coordination, Business Administration, Communications, Marketing, or a related field (asset)
• 2–4 years of experience in an administrative, coordination, campaign support, or event support role
• Experience coordinating meetings, travel, internal initiatives, and event logistics
• Strong organizational and time management skills with excellent attention to detail
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience supporting internal communications, campaigns, CRM tools, or outreach initiatives (asset)
• Familiarity with ZoomInfo or similar lead generation platforms (asset)
• Ability to manage multiple priorities and meet deadlines
• Ability to travel occasionally for events or company initiatives

Compensation package:

• Competitive salary: $45,000 – $60,000
• Equity / Stock Options: Participation in the company’s stock option plan, providing long‑term ownership and alignment with company growth.
• Comprehensive medical and dental benefits, including a Health Spending Account (HSA).
• Matching RRSP program to support long‑term financial planning.
• Generous time‑off program, including vacation, wellness days, and a full week off between Christmas and New Year’s.
• Professional development support, including assistance toward obtaining your FAA Part 107 Remote Pilot Certificate or equivalent training required for operational roles.

Why Join Us

At Draganfly Innovations, you’ll join a collaborative team that values innovation, curiosity, and continuous improvement. We’re in an exciting growth phase, scaling our technologies, product lines, and teams as we continue to shape the future of UAV innovation. Joining us now means becoming part of a company with deep roots in the industry - and bold ambitions for what comes next.

You’ll have the opportunity to make a meaningful impact, work on erse and cutting‑edge projects, and grow your skills alongside passionate experts. We offer competitive compensation, strong benefits, and a supportive environment where your contributions truly matter. Here, you won’t just join a company - you’ll help build what comes next.

As part of our hiring process, all candidates must successfully complete reference checks and a criminal background check.

Title: Quality Control Specialist

Location: BAM - Atlanta, GA

Job Description:

Job Description:

Sharecare is the leading digital health company that helps people – no matter where they areintheir health journey – unify and manage all their health in one place. Our comprehensive and data-driven virtual health platform is designed to help people, providers, employers, health plans, government organizations, and communitiesoptimizeinidual and population-wide well-being by driving positive behavior change. Driven by our philosophy that we are all together better, at Sharecare, we are committed to supportingeach inidualthrough the lens of their personal health and making high-quality care more accessible and affordable for everyone. To learn more, visitwww.sharecare.com.

Job Summary:

The Quality Control Specialistis responsible forreviewing electronic medical records and conducting quality control on each record to ensure we are within HIPAA (Heath Insurance Portability and Accountability) guidelines.  This position requiresa highattention to detail, whileproducing quality work at all times.

Essential JobFunctions:

• Ability to check electronic records for HIPAA compliance, compliance with request and authorization limits

• Ability to review a document anddetermineif we have the legal right to release medical records based on HIPAA rules and regulations

• Communicate questions/issues to Lead/Supervisor

• Work as a mentor to new employees

• Adhere to state and Federal Laws for Release of Information (ROI)

Specific Skills/ Attributes:

• High attention to detail

• Strong time management skills

• Ability to work in a fast-paced, production-oriented environment

• Ability to work well with others within a team environment

• High levelof reliability and productivity

• Must be computer literate; able to use MS Outlook and other Windows-based programs

• Excellent communication skills

Qualifications:

• Minimum of 6 monthspreviousexperience in a medical record setting

• Required to pass an industry related course and exam within six months of hire

HIPAA/Compliance:

• Maintain privacy of allpatient,employee,and volunteer information and access such information only on aneed to knowbasis for business purposes.

• Comply withall regulationsregardingcorporate integrity and security obligations

• Report unethical, fraudulent,or unlawful behavior or activity

• Maintain current and yearly HIPAA certification.

Information Governance Accountabilities:

• A high-level understanding of the organization’s information governance program and role-specific accountabilities

• A thorough understanding of role requirements, including policies,proceduresand processes, to include how inidual workimpactsthe organization and its strategic and financial goals; and how tasks and projects affect the integrity of the organization’s data and information

• Commitment to discuss questions and recommendations about processes and any observed variations in performing tasksin order toensure a standardized approach to work and services provided

• Participation in education asfor corporate compliance and role-specific functions and tasks

Physical Requirements:

• Ability to sit or stand forlong periodsof time

• Physical ability to lift and carry 25 lbs. of materials

• Manual dexterity and strengthsufficient enoughto enter information via computer keyboard forlong periodsof time, to write notes and information needed, and to pick up and hold paperwork, supplies and other items.

• Eyesight sufficient to effectively read documents and to accurately view information on a computer monitor

• Speaking and hearing abilitysufficientto effectively communicate.

• Eye/hand coordination,hearingand visual acuity necessary forday-to-daytasks

Sharecare and its subsidiaries are Equal Opportunity Employers and E-Verify users. Qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, sexual orientation, gender identity, religion, age, equal pay, disability, genetic information, protected veteran status, or other status protected under applicable law.

Title: Audiology Assistant

Location: Rochester United States

Part Time

Job Description:

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

This opening is for a supplemental audiology assistant in the newborn screening program. The position involves screening the hearing of newborn babies at Methodist Hospital.

Candidates will sign up to work one weekend every 4-5 weeks with occasional opportunities for shifts during the work week as well as opportunities to cover holidays. Shift lengths vary based upon the number of babies requiring screening and are typically 3-4 hours long.

Please note, training must occur during the work week, and eligible candidates should have availability to train Monday to Friday for 2-4 weeks post-hire. This is an exciting opportunity to provide patient care to families in a hospital setting.

Qualifications

High School diploma, G.E.D., or equivalent required. Excellent communication and interpersonal skills. Work experience in a patient contact healthcare area and/or customer service field is preferred. Experience working with computer system applications such as an electronic medical record, Microsoft Word, Microsoft Excel, and Microsoft Outlook is preferred. Basic Life Support (BLS) certification may be required by practice location. This may be completed within 6 weeks of hire.

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22 / hour

Benefits Eligible

No

Schedule

Part Time

Hours/Pay Period

Supplemental/PRN

Schedule Details

Assigned one weekend (Saturday and Sunday) every 4-5 weeks with occasional opportunities to pick up weekday shifts. Shifts start before 10AM and last 3-4 hours, depending on workload.

Weekend Schedule

Assigned one weekend (Saturday and Sunday) every 4-5 weeks with occasional opportunities to pick up weekday shifts. Shifts start before 10AM and last 3-4 hours, depending on workload.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Title: Case Review Specialist (MA5) - Olympia

Location: Olympia United States

Salary

$76,968.00 - $103,536.00 Annually

Location 

Thurston County – Olympia, WA

Job Type

Full Time - Permanent

Job Number

2026-03330

Department

Dept of Children, Youth, and Families

Division

(PPS) Practice Supports and Quality Improvement

Job Description:

Our vision is to ensure that "All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community". 

Job Title: Case Review Specialist (MA5)

Location: Olympia, WA (This position is stationed in Olympia, WA and is primarily remote; however, the incumbent must have the ability to travel and attend in-person meetings.)

Closes: 4/28/26

Salary: $76,968 - $103,536 Annually

The Statewide Case Review Team is currently looking for a Case Review Specialist to conduct case reviews and evaluate case practice, program, and system issues as they relate to child welfare practice. The ideal candidate is comfortable leading a discussion of multidisciplinary professionals and has exceptional writing skills. Are you interested in making a difference in the lives of children in your community? Apply today.

Click here to learn more about DCYF.  

The Opportunity:

This position provides quality assurance for DCYF child welfare field staff and management. This position works closely with a small, tight-knit team. The work is focused on identifying improvements to the child welfare system. This position primarily works remotely and evaluates cases across the state.  Sharing information learned from reviews with regional child welfare staff and program staff is another essential task for this position.

Some of what you will get to do:

• Coordinate with DCYF staff prior to and during the review.
• Conduct regional and program reviews.
• Document and analyze results.
• Identify patterns and trends in practice, program, or other system issues that may inform system improvements.
• Provide written and verbal feedback on the results of the review.
• Write and distribute clear, effective case review reports.
• Analyze requests and proposals for quality assurance. 
• Evaluate, plan, develop, and coordinate updates to processes, including system design, protocols, and tools on established quality assurance projects.
• Provide consultation to regional leadership regarding plans and strategies for program improvement activities.
• Make recommendations for changes to policies and procedures related to Quality Assurance.

What we are looking for (Required Qualifications):

• Three years of experience providing program oversight of a child welfare program.
• Experience reviewing cases for quality assurance purposes, and have demonstrated strong writing skills.

AND one of the following options:

Six years of progressively responsible experience in two or more of the following areas:

• Conducting research
• Analyzing policies, laws, rules, or regulations
• Conducting child welfare business analysis and developing requirements
• Leading child welfare business projects
• Managing business operations
• Child welfare business policy development
• Supervising child welfare
• Providing program oversight of a child welfare program

OR

A Bachelor's degree in social work, psychology, social science, business administration, public administration, public health, health administration, or a related field AND five years of progressively responsible experience in two or more of the following areas:

• Conducting research
• Analyzing policies, laws, rules, or regulations
• Conducting child welfare business analysis and developing requirements
• Leading child welfare business projects
• Managing business operations
• Child welfare business policy development
• Supervising child welfare
• Providing program oversight of a child welfare program

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Master's degree in business administration, public administration, law, public health, health administration, or a related field.
• Prior knowledge of DCYF vision, mission, and guiding principles.
• Experience with state and federal statutes and WACs related to child protection, child near-fatalities and fatalities, confidentiality, child welfare, Family Reconciliation Services, foster care licensing, and adoption.
• Experience with DCYF child welfare programs and policies for Intake, CPS, CWS, FRS, Adoption, foster care licensing, or other related programs.
• Experience with Quality Assurance and Continuous Quality Improvement principles and methodologies.
• Experience with program evaluation, research methods, data interpretation, monitoring and tracking systems, and procedure analysis.
• Knowledge of social work theories and best practice standards in child protection, child welfare, and social work code of ethics.
• Previous demonstrated working knowledge and skills in accessing information in FamLink.
• Experience with adult learning and professional training principles.
• Knowledge of the impact of critical incidents on child welfare staff.
• Prior experience with assessing the safety and risk of abuse and/or neglect of children.
• Understanding of risk management basic principles in a child welfare organization.
• Knowledge of secondary trauma and resources available for staff.
• Demonstrated knowledge of Federal Children and Family Services Review and Program Improvement Plans.

How do I apply? 

Complete your applicant profile and attach the following: 

• Cover letter

Supplemental Information: 

The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a erse and equitable workplace that reflects the communities we serve.  If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/ 

This recruitment may be used to fill multiple vacancies.  

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

For more information about this position or if you need an accommodation throughout the application/interview process, please contact DCYF recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email [email protected]. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22 or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission).  If claiming preference based on Predischarge Certification, inidual will be required to provide their official discharge documentation, such as a DD form 214, NGB form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact)the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

More than Just a Paycheck!

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits. 

Insurance Benefits

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

Public Service Loan Forgiveness

Holidays 

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information_._

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday. 

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave 

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.  

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Bereavement Leave 

Additional Leave

Title: Coordinator, Global Platform Partnerships

Location: Universal City United States

Employees work in a hybrid mode

Full-time

Business Segment: Platform Distribution & Partnerships

Compensation: USD 50,000 - USD 60,000 - yearly

Job Description:

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

About Platform Distribution & Partnerships: Platform Distribution and Partnerships is a ision of NBCUniversal's media group responsible for the distribution and monetization of the company's multi-billion-dollar linear and streaming services portfolio to pay-tv providers, NBC broadcast affiliates, consumer technology platforms and devices, and consumer brands. A key revenue-generator, the ision is comprised of content distribution, affiliate relations and strategic partnerships across NBC, Peacock, Bravo, Telemundo and various FAST channels.

• Provide support to the Global Platform Partnerships team across all partnership initiatives
• Assist in preparing and organizing materials and presentations for internal stakeholders and external partners
• Own the details behind meetings - coordinating logistics, agendas, notes, and follow-ups
• Research platforms, partners, and industry trends to inform strategy and support decision-making

Qualifications

• Bachelor's degree
• 1+ years of professional experience in media, partnerships, business development, or a related field
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to synthesize information and to clearly articulate the "so what"

Desired Characteristics:

• Passionate about the media and entertainment industry
• Strong interpersonal and organizational skills, comfortable in a fast-paced, always-on environment
• A proactive, collaborative mindset

Additional Requirements:

Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. 

Salary range: $50,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

Senior Administrative Assistant

Location: Birmingham, AL, US

Job Description:

Job#: 3031422

Job Description:

Position Summary

We are seeking an experienced Senior Administrative Assistant to take a lead role in providing advanced administrative support to a dynamic leadership team. This role requires a high level of professionalism, discretion, and initiative, along with the ability to manage complex priorities and ensure smooth day-to-day operations. The ideal candidate brings 6-10 years of experience supporting executives or senior leaders and thrives in a fast-paced, highly detail-oriented environment.

Key Responsibilities

• Provide comprehensive, high-level administrative support to the leadership team, ensuring efficient operations and streamlined workflows.
• Independently manage complex calendars, schedules, and appointments, proactively optimizing time management and prioritization for leaders.
• Plan, coordinate, and execute meetings, conferences, and events, including logistics, agendas, materials, and follow-up action items.
• Prepare, edit, and proofread a variety of documents including reports, presentations, correspondence, and other business materials with exceptional attention to detail.
• Conduct research, collect data, and compile well-organized reports to support leadership decision-making and strategic initiatives.
• Handle sensitive and confidential information with the utmost discretion, integrity, and professionalism.
• Assist with budget tracking, expense reporting, and financial documentation, ensuring accuracy and compliance with organizational policies.
• Serve as a key point of contact for internal and external stakeholders, delivering clear, professional, and responsive communication at all times.

Work Schedule

• Monday-Thursday: In-office at Corporate Headquarters
• Friday: Remote (with occasional in-office Fridays as needed)
• Hours: 8:00 AM - 5:00 PM

Required Qualifications

• 6-10 years of progressively responsible administrative or executive support experience
• Proven ability to manage multiple priorities independently in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related business software
• Strong organizational, communication, and interpersonal skills
• Demonstrated ability to handle confidential information with discretion and professionalism

Preferred Qualifications

• Experience working in a law office or with title work
• Strong background in document management systems and best practices

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.

Employee Type:

Contract

Location:

Birmingham, AL, US

Pay Range:

$20 - $28 per hour

Similar Jobs

• Administrative Assistant
• Admin Assistant
• Administrative Assistant
• Administrative Assistant
• Executive Administrative Assistant

Title: Supply Chain - Subcontract Administrator

Location: Fort Worth, Texas

Job ID: 725618BR

Job Description:

By bringing together people that use their passion for purposeful innovation, at Lockheed Martin we keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide career opportunities designed to propel development and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. At Lockheed Martin, we place an emphasis on empowering our employees by fostering innovation, integrity, and exemplifying the epitome of corporate responsibility.

Who You Are

Lockheed Martin Aeronautics is seeking a full-time Subcontract Administrator (level 2).

What You Will Be Doing

In this role, you will develop subcontract specifications, work statements, and terms and conditions for the procurement of specialized materials, equipment, and services for subcontracts in support of development, production and global sustainment for multiple contract types.

You will be responsible for:

• Preparing bid packages, conducting bidders' conferences, developing evaluation criteria, analyzing and evaluating proposals.
• Negotiating subcontract provisions and selecting or recommending subcontractors.
• Writing subcontract packages for review, preparing awards, and administering resulting subcontracts.
• Negotiating and coordinating additions, deletions, or modifications to subcontracts.
• Participating with contracts administration and purchasing to develop subcontract policies and procedures. You may also sign supplier agreements and purchase orders within established authority.

What's In It For You:

From onsite to remote, we offer flexible work schedules to comprehensive benefits investing in your future and security, Learn more about Lockheed Martin's comprehensive benefits package here.

Here are some of the benefits you can enjoy:

• Medical
• Dental
• 401k
• Paid time off
• Work/life balance
• Career development
• Mentorship opportunities
• Rewards & Recognition

Do you want to be part of a company culture that empowers employees to think big, lead with a growth mindset, and make the impossible a reality? We provide the resources and give you the flexibility to enable inspiration and focus -if you have the passion and courage to dream big, work hard, and have fun doing what you love then we want to build a better tomorrow with you.

Further Information About This Opportunity

This position is in Fort Worth, TX Discover Fort Worth.

Must be a US Citizen; This position is located at a facility that requires special access.

This position is Hybrid- 50% on site Mondays & Tuesdays required

Basic Qualifications:

• Bachelor's Degree or related experience in lieu of Degree
• Experience with or knowledge of Supply Chain and Procurement principles

Desired Skills:

• Excellent written and verbal communication

skills

• Ability to work in a collaborative and team based environment
• Proficient with Microsoft Office

Clearance Level: None

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide erse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.

Experience Level: Experienced Professional

Business Unit: AERONAUTICS COMPANY

Relocation Available: Possible

Career Area: Purchasing/Procurement/Supply Chain

Type: Full-Time

Shift: First

Location: Salem United States

Job Description:

As a Lead Administrative Assistant, you will play a critical role in ensuring the smooth and effective operation of our administrative functions. This position provides high-level administrative and organizational support to executives within the Building Automation Americas Team across Eastern and Pacific time zones. The role is based out of our Salem, OR office and operates on a Hybrid work schedule.

In this fast-paced environment, you will interact daily with internal employees as well as external customers and vendors. You will manage complex calendars, coordinate domestic and international travel, plan and execute meetings and events, and support key administrative business processes. This role regularly handles confidential and sensitive information and requires sound judgment, discretion, and professionalism. The ideal candidate demonstrates a high sense of urgency, strong resourcefulness, and the ability to effectively prioritize competing objectives.

KEY RESPONSIBILITIES

Executive Calendar Management

Provide comprehensive calendar management for business leaders, proactively organizing and prioritizing schedules to align with business objectives. Act as a trusted liaison, applying sound judgment and discretion to ensure time is used effectively and efficiently.

Travel Coordination

Coordinate complex domestic and international travel arrangements, including airfare, lodging, detailed itineraries, and related correspondence. Manage visa requirements, letters of invitation, and passport validity to ensure seamless travel experiences.

Meeting and Conference Logistics

Plan and coordinate virtual and onsite meetings for a global audience. Manage all logistical details-including scheduling, materials, and technology-to ensure meetings are executed smoothly and professionally.

Event Planning and Execution

Plan and execute business meetings, luncheons, client dinners, and employee engagement and team-building events. Ensure each event is well organized and aligned with business and engagement objectives

Site Coordination

Coordinate onsite meetings and events and partner with facility, custodial, and security services to support site operations. Facilitate internal business communications to promote employee engagement and effective cross-functional collaboration.

Document Preparation

Prepare agendas, reports, presentations, and meeting materials. Maintain OneDrive files and correspondence, and document relevant information and updates within Microsoft Teams channels.

Staff Meeting Participation and Accountability

Attend staff meetings as designated by leadership. Track action items, follow-ups, and commitments to ensure accountability and timely completion.

BENEFITS OF WORKING FOR HONEYWELL

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays.

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: April 22, 2026

YOU MUST HAVE

• A minimum of 5 years of administrative support experience in a professional office environment
• Proven ability to handle sensitive and confidential information with discretion and integrity
• Demonstrated experience managing executive calendars and coordinating complex global travel
• Proficiency in Microsoft Word, PowerPoint, Excel, and Office 365, including designing spreadsheets with formulas and pivot tables, creating dynamic presentations, and managing shared files and collaborative projects.
• Proven ability to prioritize and manage multiple concurrent projects and deadlines in a fast-paced environment, ensuring timely completion of tasks and high-quality results.
• Proactive and solves problems while identifying areas for improvement.
• High level of maturity, dependability, and professionalism
• Strong work ethic, passion for excellence, and ability to build relationships across all organizational levels
• Ability to work a hybrid work schedule in line with Executive requirements and needs.

WE VALUE

• Strong analytical and problem-solving skills with keen attention to detail
• Ability to work independently while collaborating effectively as part of a team
• Experience with Artificial Intelligence tools.
• Experience with Concur.

ABOUT HONEYWELL

Honeywell International Inc. (Nasdaq: HON) invents and commercializes technologies that address some of the world's most critical challenges around energy, safety, security, air travel, productivity, and global urbanization. We are a leading software-industrial company committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high growth businesses in broad-based, attractive industrial end markets. Our products and solutions enable a safer, more comfortable, and more productive world, enhancing the quality of life of people around the globe.

Title: Part time OSS

• Nashua, NH

Job Description:

About Your Future with TruTeam

Are you looking for a career with an industry leader that drives the future of energy-efficient insulation and building material products? Is being part of a company that is recognized as a "Great Place to Work" of value to you? Look no further! At TruTeam, you will be part of a erse and inclusive team that reflects our values of integrity and innovation by delivering solutions that make a difference in the communities we serve. Here, you are part of a company that rewards your contributions and encourages you to take ownership of your career.

Your Responsibilities

Searching for an energetic operational support professional who enjoys wearing multiple hats to manage our busy branch office! If you are a reliable, well-organized person who can handle day-to-day operations with a focus on efficiency and time management, we want to talk to you!

You will be responsible for a variety of tasks from the compliance of purchasing, accounting, credit/collections, IT and overall administrative requirements. In addition, you will be responsible for effectively handling Human Resources administration and employee relations programs.

• Manage records and information.

• Perform accounting and/or financial analysis.

• Monitor credit and collections activities.

• Manage daily conversion of quotes to work orders.

• Review and approve vendor invoices.

• Provide HR administrative assistance to management teams.

• Encourage and improve cross-department internal communication.

• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).

• Any other duty, task, or responsibilities as assigned.

Your Qualifications

• Minimum of 18 years of age.

• If operating a vehicle for company purposes, a valid driver's license is required.

• Previous experience in administrative services or other related fields.

• Detail-oriented with the ability to prioritize and manage a variety of tasks.

• Strong leadership qualities.

• Bi-lingual English/Spanish (preferred).

Travel Requirements

Type of Travel Required: Local

Amount of Travel Required: <10%

Physical Requirements

This role requires prolonged standing and repetitive motions, including bending, stooping, pushing, and pulling. Role also requires good hand-eye coordination, hand dexterity, and physical strength. The position involves lifting up to 50 pounds, depending on the specific job duties.

Your Benefits

We care about the health and safety of all employees and provide a range of benefits to assist in prioritizing your wellbeing. Listed below are a few of our available benefits:

• Competitive Compensation

• Medical, Dental and Vision

• Strive Wellness Program

• 401(k) Matching

• Paid Holiday and Paid Time Off (PTO) for all positions

• AssuredExcellence: minimal to no cost medical care and prescription drugs

• Flexible Spending Accounts (FSA): Healthcare and Dependent care

• Health Spending Account (HSA): with employer contribution

• Life & Disability Insurance

• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.

• Employee Referral Bonus

• Paid Military Leave

• Tuition Reimbursement

• Length of Service Award

Compensation Range

$13.00 - $30.00

The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position.

TopBuild Corp. (NYSE: BLD) is the leading installer and distributor of insulation and building material services nationwide. TruTeam is part of the TopBuild family of companies, which comprises of approximately over 450 branch locations across the United States and Canada. As a company, we actively engage in corporate social responsibility through our commitment to Environmental, Social, and Governance (ESG) practices. Additionally, we prioritize ersity and inclusion in our organization. If this interests you, we encourage you to join our company and find a variety of career opportunities awaiting you!

TopBuild Corp. is an equal opportunity employer (EOE), this includes protected Veterans/Disability. The employee must be able to perform the essential functions of the position. Upon request and absent undue hardship, reasonable accommodation will be offered to enable employees with disabilities to perform the essential functions of the job.

Administration & Co-Pay Assistant - Bilingual - French

Remote, Ontario, Canada

Charlottetown, Prince Edward Island, Canada

Remote, Alberta, Canada

Remote, British Columbia, Canada

Remote, Manitoba, Canada

Remote, New Brunswick, Canada

Remote, Newfoundland and Labrador, Canada

Remote, Nova Scotia, Canada

Remote, Northwest Territories, Canada

Remote, Quebec, Canada

Remote, Saskatchewan, Canada

Remote, Yukon, Canada

Job ID:R265048

Job Details

This role is in support of Cencora’s patient and provider support and pharma commercialization services in Canada marketed through our Innomar Strategies business.

Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

• Liaise with Program managers to ensure copayment KPIs are met.

• Liaise with ISI Accounting to ensure proper payment timeframes and accurate payments.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations. •Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Education:

• Post-secondary education in a related field

Work Experience:

• 3-5 years’ experience in an administrative role in a pharmaceutical setting

​Skills and Knowledge:

• Bilingual, French/English required

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical and mathematical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Ability to implement processes resulting in satisfactory audit practices

• Ability to consistently meet deadlines

• Excellent problem-solving skills; ability to resolve issues effectively and efficiently

• Strong business and financial acumen

• Proven accuracy when processes large amounts of data

• Candidate must have strong communication and interpersonal skills

• Ability to work independently and in a team environment

• Adaptability to change and to learn new skills as required

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness. This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave. To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Salary Range*

$41,800 CAD - 64,350 CAD

This posting is intended to fill an existing vacancy for our Administration & Co-Pay Assistant - Bilingual - French role.

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Speaker Bureau Project Coordinator

Location: US, Virtual, NOAM

Company: BCD

About the Role

You're Good At:

• Coordinating program logistics, ensuring everything runs like a well-oiled machine.
• Crafting and managing meeting materials, invitations, and schedules.
• Ensuring compliance and data integrity throughout the project lifecycle.
• Building strong relationships and providing exceptional customer service.
• Problem-solving and navigating challenges with creativity and flair.

You Might Also Have:

• 1 to 5 years of experience in an administrative or project management support role.
• Proficiency in Microsoft Office, particularly in generating Excel reports.
• Solid organization skills with a keen eye for detail.
• Experience or familiarity with marketing tactics and implementation.
• A Bachelor’s degree or support experience in a marketing or sales environment.

Ready to bring your talents to our team? Apply now and become a key player in making educational programs unforgettable!

THE PERKS

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive. You’ll love it.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Speaker Bureau Project Coordinator  is between $51,700 - $58,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

Trip Support Specialist III

Apply

locations

WEBSTER, TX (Remote)

time type

Full time

job requisition id

R22350

At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-erse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where iniduals can thrive.

Trip Support Specialist

Location: Remote – Texas

World Fuel is seeking a highly organized and service‑focused Trip Support Specialist to support day‑to‑day international trip operations. In this role, you will partner with new and existing customers to coordinate all aspects of trip support, deliver exceptional service, and represent World Fuel’s full suite of Trip Support products. This position requires strong communication skills, attention to detail, and the ability to thrive in a fast‑paced, 24/7 aviation operations environment.

Key Responsibilities

Operational Support

• Coordinate daily trip operations including:
  • Ground handling, permits, slots, flight following, hotel and transportation arrangements
  • Customs support: CANPASS submissions, Border Overflight Exemptions, and other customs services
• Build and maintain trip details in the Falcon system
• Prepare and enter Trip Cost Estimates
• Assist with fuel quotes and arrangements after business hours
• Ensure quality assurance for all assigned trips
• Participate in the operations communications rotation, responding to:
  • Phone calls
  • Emails
  • Faxes
  • SITA/AFTN messages
• Maintain strong knowledge of all Trip Support products and effectively communicate them to customers

Customer Relationship Management

• Serve as the primary point of contact and Account Executive for assigned Trip Support accounts
• Build, strengthen, and maintain customer relationships
• Deliver timely, accurate communication and high‑quality service
• Provide expert-level trip operations support and consultation

Additional Responsibilities

• Provide backup support for Flight Planners and/or Meteorologists (if qualified)
• Support additional operational services as needed
• Monitor communication after hours and weekends during storefront operations
• Collaborate with colleagues to support shared goals
• Perform other duties as assigned by the Sr. Director, Global Operations
• Work hours based on operational needs, including nights, weekends, and holidays (24/7 environment)

Required Knowledge & Skills

• Confidence, diplomacy, and professionalism in customer interactions
• Strong problem‑solving skills and ability to resolve sensitive issues
• Ability to perform calmly and effectively under pressure
• Strong cross‑department collaboration and communication skills
• Advanced proficiency in Microsoft Office applications
• Ability to work independently with minimal supervision
• Willingness to work across rotating shifts, including nights, weekends, and holidays

Education & Experience

• Bachelor’s degree highly preferred (or equivalent aviation experience)
• 5–10 years of experience in the aviation industry preferred
• Proven customer service and account management success
• High attention to detail and operational accuracy
• Strong understanding of aviation operational processes, systems, and trip support service

Junior Acquisition Specialist

Hybrid Remote • Washington, DC

Description

**This position is contingent upon contract award**.

Evans is seeking a Jr. Acquisition Specialist to join one of their growing contracts supporting the U.S. Navy. We are seeking someone with expertise in document preparation, data entry, meeting coordination, file management, and maintenance of topic tracking databases. This role is performed under senior oversight in accordance with established acquisition, SBIR, and Department of Defense (DoD) procedures.

Location Details: This role is remote but may require occasional travel to the Naval Air Station in Washington, D.C or Pax River, MD.

• Provide administrative support for SBIR program operations under the guidance of senior acquisition staff.
• Assist with routine acquisition-related tasks while ensuring compliance with established policies, procedures, and timelines.
• Support day-to-day coordination activities related to SBIR topics, solicitations, and program milestones.
• Prepare, format, and review SBIR-related documents, correspondence, briefings, and reports for accuracy and completeness.
• Perform accurate data entry into SBIR topic tracking systems, spreadsheets, and internal databases.
• Update and maintain program tracking tools, ensuring information is current and consistent.
• Assist in generating basic status reports and summaries from tracking databases.
• Coordinate meetings, including scheduling, calendar management, and logistical support.
• Prepare meeting materials such as agendas, participant lists, and briefing documents.
• Capture meeting notes and action items and assist with follow-up tracking.
• Maintain structured and well-organized SBIR program files while tracking document approvals and version controls.

Requirements

• Active DoD Secret clearance (or ability to obtain).
• Bachelor’s Degree in Business Administration or Acquisition is preferred plus 3 years of experience.
• Experience supporting government acquisition related tasks.
• Strong organizational and time management skills.
• Attention to detail with the ability to manage multiple tasks concurrently.
• Proficiency in standard office tools (e.g., Microsoft Word, Excel, Outlook, and SharePoint).
• Basic data management and tracking skills.
• Ability to work effectively under supervision and follow established procedures.
• Ability to communicate clearly in writing and verbally.
• Ability to handle sensitive information with discretion and professionalism.

The Evans Experience

Evans Consulting is a growing management consulting firm, primarily in the federal contracting space, with over 25 years of experience. We employ a dynamic team, delivering human-centered change that works.

Our success comes from developing humble, trusted-advisor relationships with erse clients and by delivering innovative services and solutions. We celebrate our values of delighting clients, exhibiting leadership, fostering commitment, and ensuring corporate health every day.

To work at Evans is to join a community of ambitious, intelligent, humble, thoughtful, and supportive professionals who care about each other and the work we do. Evans creates a unique employee experience by leveraging our collaborative and people-focused nature to innovate and create out-of-the-box and forward-thinking solutions.

If this type of work environment motivates and excites you, then you’ll fit right in.

We Take Care of Our Own (Benefits)

We believe one of the major benefits of working at Evans is our award-winning culture of ongoing learning and professional growth, with a focus on collaboration, innovation, flexibility, and wellness. But aside from our culture, we also offer a very comprehensive benefits package:

• Supporting Work-Life Integration
• Professional Development & Educational Assistance w/ Extensive Growth Resources
• Annual Discretionary Bonus, Spot Bonus, and Peer Recognition Programs
• Paid Maternity & Paternity Leave
• Medical/Dental/Vision Benefits
• Company-Paid Life Insurance
• Short-Term & Long-Term Disability Benefits
• Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
• Generous PTO & Paid Holidays
• 401(k) Retirement Plan, Evans’ Contribution and 100% Vesting

Work Environment and Physical Demands

• Ability to work in a fast-paced, dynamic environment.
• Reasonable accommodations are provided in accordance with ADA. If you are an inidual with a disability and would like to request a reasonable workplace accommodation for any part of our employment process, please send an email to HR at evansconsulting.com. Please indicate the specifics of the assistance needed. This option is reserved only for iniduals who are requesting a reasonable workplace accommodation. It is not intended for other purposes or inquiries.

Senior Administrative Assistant, Small Business

remote type

Hybrid

locations

San Antonio, TX

time type

Full time

job requisition id

R2625065

Sr Admin Asst - DA10AN

      This position will report directly to the AVP Small Business Underwriting. The Senior Administrative Assistant will provide broad administrative support to the Small Business Underwriting Leaders and assist the teams as needed.  The incumbent will provide a full range of administrative services with a high degree of competence, accuracy, and confidentiality, as well as a variety of special project responsibilities as an integral part of the team. The role supporting this group is fast paced and the successful candidate will be part of an organization driving significant change in our technology thus we are looking for a motivated learner and professional self-starter.

Leadership support to include:

• Maintain and schedule calendar appointments with both internal and external constituents

• Monitor and maintain leaders’ email communications as appropriate and/or requested

• Assist in monitoring of reports (budget, staff allocation, etc.)

• Communication on behalf of leader to all levels of staff

• Coordinate visitor itineraries and arrangements

• Act as proxy for assigned leaders for company systems (Workday, expense reporting, Concur Travel, Ariba, etc.)

• Create materials for distribution to internal and external customers, including SharePoint site management and administration.

• Maintain a high level of confidentiality at all times

Administrative support to include:

• Maintain organizational charts

• Serve as principal Workday or other “Power User”/Subject Matter Expert

• Demonstrate strong knowledge of Microsoft products (Word, Excel, PowerPoint, etc.) as well as other business applications as required; utilize Microsoft products and The Hartford’s systems to pull and analyze data

• Coordinate travel arrangements and complete expense reports for leaders as needed

• Act as a coordinator for various departmental training and support new hire onboarding activities as needed (i.e., ordering equipment, reserving space, coordinating with managers)

• Complete other ad hoc duties or special projects as requested

Qualifications:

• 2+ years of experience in a like-role, supporting iniduals in mid to upper-level management

• Strong understanding of and/or desire to learn about supported business operations and specific business requirements

• Knowledge of Workday applications preferred

• Ability to multi-task effectively and prioritize work as part of a fast-paced, production environment

• High proficiency in all MS Office applications, including, but not limited to: Word, PowerPoint, Excel and Outlook. Ability to learn internal systems and applications quickly 

• This position may be filled at a different level, depending on experience

This role will have a Hybrid work schedule, with the expectation of working in the San Antonio, TX office three days a week (Tuesday through Thursday).

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$69,200 - $103,800

Title: Executive Assistant (Remote, Atlanta)

Location: Georgia, Alabama, United States

Department: G&A

Full time

Enterprise Wide-area networking is primed for a new paradigm and Graphiant is leading the way. We're delivering a complete Network-as-a-Service (NaaS) platform built for agility, performance, and scalable innovation. As we continue to scale, we're seeking for an experienced Executive Assistant to support our leadership team.

As an Executive Assistant at Graphiant, you’ll play a critical role in enabling our senior leadership team to focus on strategic initiatives by providing high-level administrative, operational, and project support. You will serve as a trusted partner who anticipates needs, manages complex schedules, and represents the company with professionalism and discretion.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate internal/external communications.

• Plan and organize executive travel arrangements, including flights, accommodations, ground transportation, and itineraries.

• Prepare, edit, and distribute executive communications, presentations, reports, and confidential documents with precision and clarity.

• Anticipate executive needs and proactively address issues before they arise.

• Serve as a liaison with internal teams and external stakeholders, maintaining a high level of professionalism.

• Support planning and execution of company meetings, offsites, and leadership events.

• Assist with special projects that cut across teams and functions, tracking progress and deliverables.

• Uphold discretion and confidentiality with sensitive information.

Core Competencies:

• 5+ years of experience supporting senior leaders or C-suite executives in a fast-paced environment.

• Exceptional organizational, prioritization, and time-management skills.

• Strong written and verbal communication abilities.

• High proficiency with productivity tools and platforms (e.g., Google Workspace, Microsoft Office, calendar and travel systems).

• Comfortable managing multiple tasks simultaneously with accuracy and professionalism.

• Sound judgment, attention to detail, and a proactive problem-solver mindset.

• Ability to work collaboratively with cross-functional teams and external partners.

Experience:

• 2+ Years of Executive Assistance experience 

• Background in technology, startup, or high-growth environments.

• Experience supporting global leadership with cross-time-zone coordination.

• Familiarity with project management tools (e.g., Asana, Notion, Trello).

• A positive, proactive, and adaptable attitude that supports Graphiant’s culture of collaboration and innovation.

Litigation Paralegal

Remote

Fiery

Full time

2026-P-Req1-3-RO

West Palm Beach, Florida, United States

Description

About Us:

Established in 1963, Kubicki Draper is a beacon of legal expertise, offering trial, appellate, coverage, commercial, and real estate transaction services. With a remarkable team of 200+ attorneys across 12 vibrant offices, we've been the go-to firm in Florida and beyond - reaching the heart of Georgia, Alabama, and Mississippi.

Why Choose Kubicki Draper?

• Diversity in Leadership: We are proud to be 36% minority-owned, with over 73% of our attorneys from erse backgrounds. Notably, 62% of our firm's shareholders are also from minority groups.
• Opportunity for Growth: We're on a growth sprint and want you to grow with us! Enjoy rapid career progression, hands-on experience, and ample learning opportunities.
• Work-Life Balance: We value you - not just as an employee but as an inidual. Enjoy proper work-life balance with us.

Requirements

Qualifications:

3+ years of civil litigation experience required plus must have experience with medical summaries and bill summaries.

Prior experience in insurance defense litigation, bodily injury and/or general liability, preferred.

Basic medical knowledge a plus.

Prior experience in reviewing and summarizing medical records and bills, preferred.

Excellent written and oral communication skills, as well as strong organizational skills needed.

Working knowledge of Florida Court procedures preferred.

Essential Duties & Responsibilities:

Summarize medical records, bills and supporting documents, as well as create medical chronologies and bill summaries.

Communicate with clients, carriers, and counsel effectively in a team environment.

Competent in the use of Word, Microsoft Office, PowerPoint, Adobe & Excel.

Must be task orientated.

Ability to work independently in a fast paced friendly environment.

Must be a current resident of Florida.

Benefits

We offer competitive pay, top-tier medical insurance, 401(k) with matching, and much more.

Why Join Us?

• Opportunity to Grow: We’re expanding fast and offer hands-on experience, mentorship, and real career advancement.
• Work-Life Balance: We value you - not just as an employee but as an inidual. Enjoy hybrid flexibility, PTO, and wellness-forward programs.
• Long-Term Value: Over 20% of our team has been with us for 10+ years. We invest in your future – at every stage.
• Inclusive Culture: We’re not just a law firm—we’re a team. One that values collaboration, supports innovation, and champions erse perspectives. In fact, over 70% of our attorneys come from erse backgrounds, reflecting the communities we serve.

Workforce Management Coordinator

Texas

Operations – Support / Full Time / Hybrid

Play an instrumental role to ensure support operations run smoothly and efficiently. Contribute to real-time  monitoring and schedule management. Positively impact ability to provide excellent service to customers and Runners.  The schedule for this role is 9 AM - 6PM CST Sunday - Thursday.

What You'll Do:

• Monitor real-time queues and agent adherence across all support channels (phone, chat, email,  and others) to ensure optimal service levels are consistently maintained at all times.   Update intraday schedules immediately to accurately reflect dynamic changes such as absences,  approved overtime, and unexpected callouts; minimize disruption to operations. 
• Accurately input and maintain attendance records and schedule exceptions within workforce  management tool; ensure data integrity for reporting and payroll purposes. 
• Proactively escalate critical coverage gaps and emerging callout trends to leaders; provide timely  insights that inform strategic staffing adjustments.  
• Maintain precise shift rosters and efficiently distribute essential intraday reports to relevant  stakeholders; keep all stakeholders informed of operational status. 
• Collaborate closely with support leaders to ensure proper staffing levels are allocated for crucial  team activities such as coaching sessions and training initiatives.  
• Assist in the solicitation and meticulous documentation of voluntary time off (VTO) and overtime  (OT) opportunities; help balance staffing needs with team member preferences. 
• Contribute to various workforce management projects as assigned, support initiatives to enhance  efficiency, tools, and overall workforce management capabilities.  
• Actively identify potential scheduling conflicts / adherence issues and resolve promptly to support  overall operational efficiency.

Who You Are:

• A relevant degree or comparable formal training, certification, or work experience 
• 0+ years experience; experience in contact center environment a plus

Skills You Have:

•  Solid verbal / written communication skills; detail-oriented with ability to follow processes   Solid time management and organizational skills with ability to multitask and thrive in a fast-paced,  dynamic environment  
• Ability to obtain knowledge and understanding of key workforce management metrics (e.g., SLAs,  adherence, occupancy)  
• Ability to obtain knowledge and understanding of workforce management tools (e.g., Playvox,  NICE, Verint)  
• Proficiency in Excel / Google Sheets; proficiency in ticketing platforms a plus
• Sit for an extended period of time  
• Hand / finger dexterity  
• Work extended hours

Life at Favor

Where you'll work: This role can be hybrid or remote, depending on the team member’s location in Texas. If you live in Austin, Texas, we ask that you work from home roughly three days per week and work at our HQ for the remaining work days. If you live in a different city in Texas, you will primarily work from home, with the opportunity to travel to Austin for company-wide events. No matter where you work best, we foster an inclusive and flexible environment to support our workforce.

Benefits: We offer premium health, vision, dental, and life insurance, alongside 401(k) options. We go beyond the basics, while also throwing in Favor delivery fee credit and H-E-B discounts! 

Paid time off (PTO): We offer unlimited PTO for salaried employees (that’s actually unlimited) and ample vacation time to all team members.

Learning and development: We encourage personal growth and education through Intern(al)ships and Learning Labs taught by Favor team members and external facilitators.

Community: Whether you’re an avid cyclist, dog lover, or Magic enthusiast, there’s a group for you here. We foster community through Employee Resource Groups (ERGs), company-wide events, happy hours, and regular connection opportunities.

Diversity, equity, and inclusion: At Favor, we believe that to be the best delivery app in Texas, we need to represent all Texans. We are committed to growing a team with different backgrounds, experiences, abilities, and perspectives, and we are an equal opportunity employer. We review all resumes and qualifications with an open mind and encourage you to apply if this role interests you!

In addition, as a candidate, if you require any accommodations throughout the recruitment process, simply let your recruiter know! Our talent acquisition team will work with you directly to ensure a smooth and delightful process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Executive Assistant, Investor Relations

Job Description

A Well-known and highly respected billion-dollar global investment management firm is seeking a new Full-Time/Permanent Executive Assistant to support its Investor Relations team in NYC. This role sits within a fast-paced Investor Relations group, supporting a team that works closely with institutional investors around the world. This inidual will play a critical role in maintaining seamless operations, coordinating investor communications, managing complex scheduling, and supporting large-scale investor events and roadshows. Candidates must have a minimum of 2-4+ years of experience working as an executive assistant, within financial services (strongly preferred/required) and with 1 year of related client service experience (preferred), and a Bachelor’s degree is required. Ideal candidates should be polished and professional, proactive, detail-oriented, organized, flexible, eager/motivated, able to manage multiple priorities, accustomed to working in a fast-paced environment, comfortable working with senior professionals and external investors, and possess excellent interpersonal and communication skills (both verbal and written). This is an exceptional opportunity to join a world-class organization known for its disciplined investment approach, collaborative culture, and long-term success across global markets!

• Salary depends on experience (90-120k base) plus BUILT-IN paid overtime (approx. 30-40k just by working your normal day!) plus discretionary bonus eligibility. AMAZING, comprehensive benefits – medical/dental/vision/etc., complimentary breakfast & lunch, on-site gym access, and much more.
• Hours are 8:00am-6:00pm, with flexibility as needed. Hybrid work schedule (3 days in office / 2 days remote; Tuesday – Thursday in office; Monday & Friday remote).

Responsibilities:

• Provide comprehensive executive administrative and client-facing support to the Investor Relations team.
• Manage complex calendars across multiple time zones and coordinate internal and external meetings.
• Serve as a point of contact for investor scheduling and communications.
• Prepare and coordinate materials for meetings, calls, and follow-ups.
• Coordinate conference room logistics, catering, and meeting setup.
• Maintain and update team conference calendars.
• Coordinate travel arrangements, itineraries, and event registrations for team members.
• Prepare and reconcile expense reports.
• Provide backup phone coverage and support other administrative staff as needed.
• Assist with special projects and team initiatives.
• Maintain and update the firm’s CRM database system, including client contact records and distribution lists. Track and input meeting details and investor interactions.
• Assist with investor inquiries and administrative requests.
• Support preparation of due diligence questionnaires and other investor materials.
• Process and manage access requests for the firm’s secure data-sharing platform.
• Help coordinate quarterly investor meetings, conferences, and global roadshows.

Required Qualifications:

• Minimum 2–4+ years of experience as an Executive Assistant or Administrative Assistant, ideally working within financial services.
• Prior client service or investor-facing experience preferred.
• Bachelor’s degree required.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• Professional demeanor when interacting with senior executives and external investors.
• Demonstrated discretion and ability to handle confidential information.
• Highly collaborative team player with a proactive mindset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with CRM systems (Backstop or similar) a plus.

If you meet the required qualifications and are interested in this role, please apply today. 

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.

#LI-AK2

Job Snapshot

EMPLOYEE TYPE:

WORKPLACE:

LOCATION:

Senior Administrative Assistant

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">North Chicago, IL, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees work in a hybrid mode
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">In Office Tues-Thurs, Remote Mon & Fri
• temprop="employmentType">Full-time
• Salary Min: 27
• Salary Max: 48.8
• Workday Global Grade: 08
• Travel: Yes, 5% of the Time
• Compensation: USD 27 - USD 48.8 - hourly

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose:

Responsibilities include VP executive assistant support and all administrative and select operational functions for the Strategy, Portfolio & Operations and AbbVie Ventures team. Tasks include: Answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning and assisting in hosting meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Zoom/Teams and smartphone setups, managing billing, compiling meeting materials and other similar matters.  Managing calendars includes coordinating with other administrators to schedule meetings with internal and external stakeholders while safeguarding AbbVie confidential information. Given the global and enterprise-wide exposure of the AbbVie Ventures scope of work and senior stakeholders, the ideal candidate would be proficient with the administrative assistant network of senior leaders at AbbVie Headquarters (North Chicago) to enable smooth access to key senior stakeholders across the organization, especially in the ELT, CBSO, R&D, Finance, and Legal functions.   

Responsibilities:

• The Senior Administrative Assistant will be responsible for all administrative functions and select operational tasks for AbbVie Ventures and Strategy, Portfolio & Operations within Discovery Research.
• This will primarily include the advanced administrative support for the VP as well as backup support to the other staff within the department as needed, including Venture Partners and Scientists-In-Residence. 
• Monitors and prioritizes executives’ email and calendar, highlights actions and routinely authors responses/(re)scheduling requests (proactively identifying and resolving scheduling conflicts).
• Additional responsibilities include e.g., answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports/billing, creating or revising business documents, preparing presentations from source materials, compiling meeting materials and other similar matters.
• Partners across functions to plan and execute on partnering meetings and events, including coordination of internal and external stakeholders.
• Maintains departmental knowledge and files, as assigned, in compliance with corporate and legal guidelines, safeguarding AbbVie’s confidential information.
• Assists in drafting and maintaining reports of the team’s activities to be shared across functions in a regular basis.
• Helps develop and maintain process improvement and knowledge management initiatives; actively participate in self- and team audits and works with team to implement improvements, including implementation of AI-assisted workflows.
• Provides site support in Lake County and Cambridge, MA, e.g., coordinates supplies, vendors, technical and operational support, and shipping/receiving from the office in support of AbbVie Ventures and Venture Partners and Scientists-In-Residence across all global locations. This includes maintaining office supplies at the site the candidate resides in a hybrid role.
• Uses intermediate to advanced software skills to perform assigned work.
• Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs (including INOVA deal database).
• Coordinates new employee office and equipment setups globally and onboarding processes.

Qualifications

Qualifications:

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent senior executive.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Key Stakeholders:

• Ventures Global Team (including Venture Partners and Scientists-In-Residence, Discovery Research Leadership Team, Corporate Business & Strategy Office, Legal, Finance, Executive Leadership, R&D Leadership Team, Global Commercial Affiliates
• Strategy, Portfolio & Operations Team
• External business stakeholders, such as Limited Partners, investors, and global strategic partners

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Inidual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​

• This job is eligible to participate in our short-term incentive programs. ​

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. ​

Title: Speech Language Pathologist (SLP)

Location: Merrillville, Indiana, United States

Department: K-12 SPED/ Education

Job Description:

Overview

Join Our Team as a Remote/On-Site School Speech-Language Pathologist in IN! 

Are you a dedicated Speech-Language Pathologist seeking a rewarding opportunity to make a difference in students' lives? E-Therapy is hiring!   Are you currently licensed in IN?  If not we will help you become licensed here and we will explore other opportunities to expand your qualifications and eligibility for this role.

Ask us more about how we can help!

Position Details: 

• Start Date: 26-27 School Year
• Hours: Full-time (37.5 hours/week)
• Grade Levels: K-12 students
• Compensation:  Starting at $48/hour (commensurate with experience)
• Location: 100% Remote or Onsite Opportunities

Why E-Therapy?

What We Offer:

• Comprehensive support to help you succeed
• The chance to work with a passionate and collaborative team
• The opportunity to make a meaningful difference in students' communication skills and overall growth
• Cross License Support: Not currently licensed in IN? We’ll help you explore cross-license opportunities to expand your qualifications and eligibility for this role.  Ask us more about how we can help!

Ready to Join Us?

For immediate consideration, please send your resume to [email protected]

Empower students. Transform lives. Start your journey with E-Therapy today!

Position Overview:  We are currently seeking a Speech-Language Pathologist (SLP) to join our dynamic team at E-Therapy. The successful candidate will play a crucial role in providing speech and language therapy services to students in PreK-12 schools, helping them develop communication skills and overcome speech and language disorders.

Responsibilities

Key Responsibilities:

• Conduct comprehensive assessments of students' speech, language, and communication abilities.
• Develop inidualized therapy plans and goals based on assessment results and students' needs.
• Provide direct therapy services to students, targeting areas such as articulation, phonology, language comprehension, fluency, and pragmatic skills.
• Collaborate with teachers, parents, and other members of the educational team to support students' communication goals in the classroom and other educational settings.
• Incorporate evidence-based techniques and therapeutic activities into therapy sessions to promote speech and language development.
• Monitor students' progress and adjust therapy plans as needed to facilitate optimal outcomes.
• Document therapy sessions, progress reports, and other relevant information accurately and in a timely manner.
• Participate in IEP (Inidualized Education Program) meetings and provide input regarding students' speech and language needs.

Qualifications

Qualifications:

• Master's degree in Speech-Language Pathology from an accredited program.
• Valid state licensure or eligibility for licensure as a Speech-Language Pathologist
• Current ASHA certification required
• Passionate about working with K-12 students in a virtual setting
• Experience providing speech-language therapy services in a school or pediatric setting.
• Proficiency in assessment tools and therapeutic techniques commonly used in pediatric speech-language pathology.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with students, parents, and school staff.
• Strong problem-solving abilities and attention to detail.
• Experience in teletherapy (preferred).
• Knowledge of augmentative and alternative communication (AAC) systems and other assistive technology used in speech-language therapy (preferred).

Benefits:

• Competitive salary
• Comprehensive health and wellness benefits package
• Flexible work arrangements
• Opportunities for professional development and growth
• Collaborative and supportive work environment

Equal Opportunity Employer:

E-Therapy is an equal opportunity employer and is committed to fostering an inclusive and erse workplace. We welcome and encourage applications from all qualified iniduals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.  

At E-Therapy, we are pioneers in the field of special education, dedicated to delivering top-tier, clinical solutions to PreK-12 schools nationwide. Our mission is to empower schools with cutting-edge, clinical solutions through our advanced, technology-driven platform. By seamlessly connecting schools with our network of highly qualified, licensed clinicians, we offer a range of essential services that are both accessible and impactful.

Physical Requirements (Remote Work):

While performing the duties of this job, the employee is regularly required to sit for extended periods and use a computer keyboard and mouse for typing and navigating software applications. The employee must be able to effectively communicate verbally and in writing with colleagues and clients. Occasionally, the employee may need to stand, walk, reach with hands and arms, and lift or move objects weighing up to 20 pounds. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Please don't miss out on the opportunity to work with E-therapy!  We are interviewing this week for next school year opportunities so don’t miss your chance to be part of something extraordinary

For immediate consideration, please send your resume to [email protected]

#remote

Priority Type (For Export)

B

Apply

Submit a Referral

Title: Part Time Clerk - UT Provo

Location: Provo, UT, United States (On-site)

Job Description:

To meet the needs of the Church, we seek to build teams that represent the erse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

Job Description

This role helps to foster self-reliance, care for the poor and the needy, and provide opportunities for giving and service by: helping members become economically and emotionally self-reliant; providing access to essential food and clothing items, helping members prepare for and respond to disasters; and providing humanitarian aid to relieve suffering; thus furthering the mission of the Church.

This position provides entry level secretarial and clerical support to the manager and/or counselors in an office. The incumbent maintains a confidential, client friendly atmosphere. The number of on-call clerks needed in an office and the number of hours they each work will depend upon the number of hours worked by on-call counselors.

Responsibilities

1. Uses personal computers and other standard office equipment and software programs.
2. Screens phone calls, mail, and visitors for assigned managers/counselors.
3. Keeps track of assigned managers/counselors calendars and makes appointments on software.
4. Creates and maintains database and files.
5. Follows standard Family Services Policies and Procedures.
6. Keeps work area in a clean, safe and orderly condition.
7. May provide back-up support for Advanced MD and Bluestep.

Qualifications

1. Demonstrated proficiency in secretarial skills normally developed with at least 1 year of experience or comparable training.
2. Must be proficient with Microsoft products.
3. Must be able to type 60 words per minute.
4. Must have excellent interpersonal and telephone skills.
5. Must be able to handle sensitive and confidential matters.
6. Ability to work with basic computer functions.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified iniduals with known disabilities.

• Job Identification374402
• Job CategoryAO - Administration/Operations
• Locations 1190 N 900 E, Provo, UT, 84604, US(On-site)
• Job SchedulePart time
• Regular or TemporaryTemporary
• Worker TypeEmployee
• Number of Openings2
• Worthiness QualificationMust be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• Posting Notice/More InfoPlease note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment

Title: Staff Administrative Assistant 2

Location: Holicong United States

Job type: Onsite

Job Description:

Find your path and enjoy the journey at Haley & Aldrich. With us, you'll tackle clients' most meaningful challenges in the built and natural environments - and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

Come join a erse and talented team here at Haley & Aldrich as a Staff Administrative Assistant 2. Take advantage of the opportunity to be part of an exciting, growing office and be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas, and we value and support internal growth and development. This is a part-time position (approximately 20 hours per week) located in our Holicong, PA office.

DUTIES/RESPONSIBILITIES

In this position, you will:

• Act as the "face of the company" by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
• Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
• Route incoming packages and supplies to the appropriate work group.
• Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive "can do" attitude.
• Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
• Schedule, coordinate, and support on- or off-site conferences, meetings, teleconferences, and MS Teams meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.

SKILLS/EXPERIENCE

Minimum Skills and Requirements:

• Minimum of 2 years of corporate work experience.
• Strong attention to detail to deliver high quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
• Must be proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
• Proven track record of executive support with the needs - confidentiality

About Haley & Aldrich

Haley & Aldrich is committed to solving our clients' most meaningful challenges in the built and natural environments. Our team of 1,000+ engineers and scientists across the United States draws inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow. Find us at haleyaldrich.com and LinkedIn.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status. We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package. Interested candidates should apply on our Careers page.

Note to external search firms: Haley & Aldrich does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Please do not send resumes to Haley & Aldrich employees. Please work through a Talent Acquisition Manager.

Title: Receptionist (part-time)

Location: Evansville United States

Job Description:

time type

Part time

job requisition id

Req.161464

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures 
• Answers, screens, and routes incoming calls to appropriate staff members 
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed.  May make coffee. 
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages 
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 47714

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Evansville

Title: Temple Square Administrative Assistant Part-time (19hrs/week) | Missionary Department

Location: Salt Lake City, UT, United States (On-site)

Job Description:

Trending

To meet the needs of the Church, we seek to build teams that represent the erse perspectives, broad life experiences and backgrounds of our global Church membership. With that in mind, we encourage all qualified applicants to apply.

Job Description

The purpose of this role is to assist in the work of salvation and exaltation by providing inidual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

This is a 2-year temporary part-time position working 19/hour per week

Responsibilities

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned
  • Support recruitment and onboarding activities for new tour guides/missionaries, as needed.
  • Assist with the scheduling of tour guides/missionaries to ensure proper staffing for guests at all times.
  • Communicate schedules with tour guides/missionaries, supervisors, and mission leaders, as appropriate.
  • Assist with managing time off and subbing process for tour guides.

Qualifications

Required:

•  High School Diploma or equivalent
• Beginning to working administrative support knowledge
• Key Skills include the ability to:
  • Communicate professionally in writing and verbally.
  • Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
  • Operate and maintain standard office equipment.
  • Problem solve and resolve basic conflict and problems
  • Organize and prioritize work and needs
  • Understand and follow instructions.
  • Interact and work with others in a productive and professional way.
  • Work with discretion, confidentiality, and integrity
  • Willingly receive and apply feedback from supervisor and others
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

About Us

Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.

Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.

Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified iniduals with known disabilities.

• Job Identification374388
• Job CategoryAO - Administration/Operations
• Locations 50 E North Temple St, Salt Lake City, UT, 84150, US(On-site)
• Job SchedulePart time
• Regular or TemporaryTemporary
• Worker TypeEmployee
• Number of Openings6
• Worthiness QualificationMust be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• Posting Notice/More InfoPlease note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church

Executive Assistant

Hybrid

Corp/Administration

New York, New York, United States

OverviewApplication

Description

Location: NYC - Hybrid

About LRN:

Do you want to use your executive assistant experience to help people around the world do the right thing? Join us at LRN to be a part of a global company where you can make an impact.

LRN is a fast-growing SaaS company providing ethics and compliance management solutions to help clients navigate complex regulatory environments and foster ethical and responsible cultures. After two recent acquisitions and significant organic growth we are proud to be serving nearly 3,000 clients across the US, EMEA, APAC, and Latin America.

Our state-of-the-art platform offers clients an intuitive user interface, mobile app, robust analytics, and industry benchmarking enabling clients to create, manage, deliver, analyze, and audit their ethics and compliance programs to align with regulatory guidance. We help some of the world’s most recognized brands reduce organizational risk – enabling them to focus on what they do best.

About the role:

We are currently seeking a highly experienced Executive Assistant to support our CEO and global leadership team. This inidual will thrive in a fast-paced, high-growth environment, bringing a proactive, detail-oriented approach and the ability to operate independently while managing competing priorities.

The ideal candidate will embody our values of integrity, humility, passion, and truth, and will be comfortable handling sensitive information with the highest level of discretion and judgment. This role requires prior experience supporting C-suite executives, strong business acumen, and the ability to anticipate needs before they arise.

In addition to executive support, this role will also serve as a key office management lead, ensuring smooth day-to-day operations and a well-functioning workplace environment.

Requirements

What you'll do:

• Provide high-level administrative support to the CEO and global leadership team, including complex calendar management across time zones, prioritization of meetings, and resolution of scheduling conflicts
• Coordinate all aspects of virtual and in-person meetings (team meetings, all-hands, off-sites, 1:1s), including logistics, materials, and catering as needed
• Manage domestic and international travel arrangements in line with company T&E policies; process expense reports accurately and in a timely manner
• Partner cross-functionally with Corp IT, Building Services, and other teams to support operational needs
• Serve as Office Manager, ensuring office operations run smoothly, including oversight of supplies, vendor coordination, and light office maintenance
• Maintain organized filing systems and documentation for quick and efficient access to information
• Act as a central point of coordination across teams to support company-wide initiatives, deadlines, and communications
• Support the executive team with ad-hoc projects and strategic initiatives as needed
• Build strong relationships across all levels of the organization and act as a trusted partner to leadership
• Demonstrate a growth mindset, proactively learning about the business, products, and priorities to better support decision-making

What we're looking for:

• Proven experience supporting C-suite executives in a fast-paced, dynamic environment
• Prior experience in an Executive Assistant and Office Manager capacity
• Strong proficiency in Outlook, Concur, and Microsoft Office
• Experience working in a business office setting; Tech or Financial Services preferred
• Bachelor’s degree or equivalent experience
• Highly organized, proactive self-starter with exceptional attention to detail
• Ability to manage ambiguity, shifting priorities, and high-volume workflows
• Strong ability to anticipate needs and think several steps ahead
• Discretion and sound judgment in handling confidential information
• Tech-savvy with the ability to quickly learn new tools and systems
• Highly responsive with strong follow-through on open items
• Excellent written and verbal communication skills, including strong business vocabulary and grammar
• Team-oriented mindset with a willingness to “pitch in”—no task too big or too small

Benefits

• Flexible PTO plus US public holidays and Sick Time
• Medical, Dental and Vision Benefits
• Excellent 401K with employer match
• Life Insurance, short-term and long-term disability benefits
• Health & Wellness reimbursements
• Health Saving & Flexible spending account
• Employee Assistance Plan

Business Administrator

United States (Hybrid)

• Job Identification: 43215
• Job CategoryBusiness Services
• Degree LevelBachelor's Degree
• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US(Hybrid)
• Hiring Salary$48k-$60k
• Essential PersonnelNo

Job Description

Organizational Unit:

Position Summary:

Reporting directly to the Chief of Faculty & Staff Relations, this role serves as an operational partner to supervisors, and college leadership to ensure internal staffing actions align with funding availability, university policies, operational needs, and strategic priorities.

This position serves as a key liaison between internal department leadership and central administrative offices, including HR, Finance, and other university partners. The role supports the coordination of personnel-related processes, operational planning, funding alignment, and administrative activities across the College of Nursing.

Responsibilities

• Oversee internal administrative operations for non-faculty personnel, including staff, administrative, and OPS employees
• Maintain college records and ensure compliance with university, state, and internal requirements
• Coordinate the college’s response to personnel management activities, including development of position descriptions, funding confirmation, appointment tracking, and related documentation. 
• Support the operational needs of the college by monitoring staffing needs, vacancies, temporary assignments, and funding expirations
• Serve as a liaison between supervisors, Central HR, budget personnel, and other stakeholders
• Manage payroll costing for adjunct instructors, OPS employees, student employees, and other designated personnel groups
• Coordinate the college’s programmatic onboarding activities, including workspace, equipment, system access, and operational readiness
• Develop and maintain internal SOPs, tracking tools, training materials, and process improvement initiatives in support of the College of Nursing
• Provide guidance and support to supervisors and leadership on personnel processes, timelines, and operational best practices

Qualifications

Minimum Qualifications

This position requires a Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal-related work experience; or six years of fiscal-related work experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Preferred Qualifications

• Master’s degree in business administration (MBA), Public Administration, Higher Education Administration, or a related field
• Experience in higher education, healthcare, or public-sector environments
• Strong organizational, analytical, and problem-solving skills
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong interpersonal and communication skills with the ability to work collaboratively across multiple units
• Ability to handle sensitive and confidential information with discretion

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and iniduals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and iniduals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.

Fully Remote Executive Assistant to Founder of Fintech-focused Investment Firm

New York, NY

Our client, the Founder of a fintech-focused investment firm, is seeking a superstar Executive Assistant/ Right-Hand Partner. The ideal candidate operates with a rare combination of polish and grit—someone who thrives in a high-energy, fast-paced environment and is comfortable working independently with minimal direction.

This inidual is not only exceptionally detail-oriented, but also proactive, agile, and capable of driving initiatives from 0 → 1 → completion. 

This is a fully remote role.

This role is less about having all the answers upfront and more about the ability to learn quickly, iterate in real time, communicate with clarity, and take full ownership across a wide range of responsibilities. You will act as a true extension of the Founder—anticipating needs, solving problems, and ensuring seamless execution across both professional and personal domains.

RESPONSIBILITIES

• Manage inbox with the goal of reducing noise and surfacing only key communications
• Leverage and thoughtfully manage the Founder’s network—coordinating high-touch introductions, curating relationships, and seamlessly orchestrating dinners, meetings, and small-scale events
• Take initiatives from concept through execution, navigating roadblocks independently
• Source, evaluate, and coordinate with external vendors, consultants, and partners
• Own and execute a wide range of business projects, often with ambiguity

REQUIREMENTS

• 10+ years in a relevant administrative capacity supporting entrepreneurs/founders within tech or finance
• Exceptionally strong ability to learn quickly and independently
• Highly intelligent with excellent critical thinking and problem-solving skills
• Strong research capabilities and comfort synthesizing complex information
• Comfortable working alone and owning projects end-to-end
• Clear, concise communicator (written and verbal)
• Calm and effective in ambiguous or evolving situations
• Proactive, resourceful, and execution-oriented
• Tech-savvy and comfortable using tools such as ChatGPT, Google Alerts, LinkedIn, CRM systems, and email platforms
• Bachelor's degree preferred

HOURS

9:00am-6:00pm EST hours + 24/7 availability

Title: Office Manager

Location: Winter Park, Florida

Hybrid

Job Description:

Summary:

The Office Manager is responsible for delivering comprehensive administrative and operational support to the Florida office. This role ensures a well-organized, efficient, and professional workplace environment while supporting the broader Florida team through coordination of office operations, facilities, logistics, and employee experience initiatives.

Responsibilities:

• Oversee day-to-day office operations and serve as the primary point of contact for property management and building services.
• Coordinate all facilities-related needs, including maintenance, utilities, janitorial services, mail operations, and safety compliance.
• Maintain a clean, organized, and fully functional office environment, proactively identifying and addressing issues.
• Manage purchasing, budgeting, and inventory for office supplies, kitchen items, and other workplace essentials.
• Provide administrative support to the Florida team, including managing calls, scheduling meetings, preparing materials, and responding to general office requests.
• Partner with IT to support office technology and infrastructure, including workstation setup, conference room functionality, and coordination of technical needs.
• Coordinate employee experience initiatives such as wellness programs, office events, volunteer opportunities, and engagement activities.
• Communicate office-related updates, policies, and procedures to employees.
• Coordinate logistics for meetings, visitors, and internal events.
• Provide backup reception and administrative coverage for the Boston office as needed.

Qualifications:

• 2–5 years of experience in office management, workplace operations, administrative support, or a related field.
• Experience coordinating vendors, facilities, or office services.
• Strong organizational skills with the ability to manage multiple priorities and adapt in a fast-paced environment.
• Excellent interpersonal and communication skills, with a customer-service mindset and a focus on employee experience.
• High level of professionalism, discretion, and reliability.
• Proficiency in Microsoft Office and comfort with workplace technology tools

This role is based in our Winter Park, FL office on a hybrid schedule - 4 days per week in-office, 1 day per week remote. 

GW&K Investment Management is an equal opportunity employer and provides equal employment opportunities to all associates and applicants for employment without regard to gender, race, color, national origin, ancestry, pregnancy, marital status, religion, age, disability, veteran status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local laws.

Administrative Assistant II, Cognitive Neurology

locations

Beth Israel Deaconess Medical Center

time type

Full time

job requisition id

JR92487

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Administrative Assistant II will support the Cognitive Neurology Department at Beth Israel Deaconess Medical Center in Boston, MA.

This will begin as an on-site role, at Beth Israel Deaconess Medical Center in Boston, MA, Monday through Friday, first shift. Following three months of employment and upon being fully trained, the incumbent may work two days remotely per week.

Job Description:

Provides administrative support to physicians in their clinical practice, academic and research roles

​Essential Responsibilities:

• Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.

• Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.

• Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.

• Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.

• Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.

• Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.

• Obtains authorization for radiologic exams as needed.

• Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.

• Participates in and is responsible for special projects and process improvement initiatives as requested.

Required Qualifications:

• High School diploma or GED required. Associate's degree preferred.

• 1-3 years related work experience required.

• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• Healthcare experience.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$21.00 - $28.26

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.  Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Kidney Care Specialist

Address: 2300 Emerald Pl, Ste 101, Greenville, North Carolina, 27834, United States of America

Job ID: R0249467

Location Type: Remote

Job Description:

PURPOSE AND SCOPE:

The Kidney Care Specialist (KCS) supports patients with Chronic Kidney Disease (CKD) and End Stage Renal Disease (ESRD) by driving early education adoption, care navigation, and engagement through a combination of field-based physician and community outreach and virtual patient support. This role bridges the gap between diagnosis and informed treatment choice, ensuring patients receive timely, consistent education and support across the kidney care continuum. Deployment may vary by market need and may include field-based, virtual, or hybrid responsibilities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provide virtual care navigation to CKD and ESRD patients regarding kidney disease progression, treatment options (including home modalities and transplantation), and self-management strategies using approved digital platforms. 
• Conduct scheduled and on-demand virtual or in-person patient interactions (video, phone, and electronic communication) to assess patient needs, readiness, barriers, and preferences. 
• Collaborate with nephrologists, advanced practice providers, care teams, and internal partners to support coordinated patient care and appropriate referrals. 
• Build and maintain strong working relationships with nephrologists, advanced practice providers, clinical managers, care coordinators, and practice staff to support aligned Kidney Care Advocate and value-based care objectives. 
• Partner with internal stakeholders (KCA leadership, Value Based Care Health teams, operations, clinical, and market development) to ensure consistent messaging, coordinated workflows, and patient follow-through. 
• Serve as a trusted resource to referring practices by providing timely communication, education updates, and patient status as appropriate 
• Document patient interactions, education provided, and outcomes accurately and timely in designated systems (e.g., Salesforce, EMR, or other approved platforms). 
• Support referral workflows by ensuring patients are appropriately educated, tracked, and followed through the kidney care continuum. 
• Utilize virtual tools, dashboards, and reports to track patient engagement, outcomes, and program performance, escalating concerns as appropriate. 
• Participate in the development, evaluation, and continuous improvement of virtual education materials, documentation, and on-demand content. 
• Maintain up-to-date knowledge of kidney disease, treatment modalities, and Fresenius Kidney Care programs to ensure consistent, compliant education. 
• Identify patient barriers to care (social, logistical, educational) and connect patients with appropriate internal or external resources. 
• Support quality, safety, and compliance initiatives by adhering to all regulatory, privacy, and documentation standards. 
• Participate in team meetings, training sessions, and performance reviews as required. 
• Support patients longitudinally, reinforcing education, and navigating next steps in collaboration with the care team. 
• Perform other related duties as assigned.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Role may be field-based, virtual, or hybrid depending on market needs. 
• Field-based roles may require extensive local or regional travel.  
• Valid driver’s license with reliable transportation and the ability to travel extensively within the assigned market.    
• Travel to regional business units, corporate meetings, and on-site training will be required.    
• Extensive regional travel to physician groups, healthcare locations, and associate home base.    
• Must be willing to work occasionally in the evening and weekends, as needed.   
• Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.   
• Prolonged periods of sitting and computer use. 
• Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

SUPERVISION:

• No direct supervisory responsibilities.  

• Works under the guidance of Kidney Care leadership and in close collaboration with clinical and operational teams.

EDUCATION AND REQUIRED CREDENTIALS:

• High School diploma or G.E.D. required; 3-5 years clinical background preferred
• Relevant licensure or certification preferred, as applicable.

EXPERIENCE AND SKILLS:    

• Minimum 1-3 years of experience in kidney care, chronic disease management, or related healthcare fields. 

• Experience working with CKD, ESRD, dialysis, or chronic disease populations preferred. 

• Prior experience delivering virtual or telephonic patient education is strongly preferred. 

• Strong communication skills with the ability to explain complex clinical concepts in a clear, patient-friendly manner. 

• Demonstrated ability to engage patients remotely and build trust in a virtual environment. 

• Strong organizational and time-management skills with the ability to manage a virtual caseload. 

• Proficiency in Microsoft Office applications and experience with CRM systems (e.g., Salesforce) and/or EMRs. 

• Excellent verbal and written communication and presentation skills. 

• Comfort with digital platforms, virtual meeting tools, and data-driven workflows. 

• Valid driver’s license with reliable transportation and the ability to travel within the assigned market. 

• Ability to work autonomously but collaboratively on a team

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors

Title: Remote Legal Assistant

Location: United States

Job Description:

We're accepting applications from any U.S. location - this is a remote position.

Equivity is seeking a detail-driven Legal Assistant to support electronic filing operations.

This is a full-time position working Monday–Friday, 9:00 AM–6:00 PM Eastern Time with a 30-minute lunch.

Live, real-time availability during scheduled hours is required.

This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency.

Experience e-filing in at least two jurisdictions is strongly preferred.

What You’ll Do

• Prepare and submit electronic filings following established procedures

• Monitor submission status and confirm successful filings

• Coordinate corrections and resubmissions when needed

• Track deadlines and ensure timely processing

• Maintain organized filing records and confirmations

• Communicate filing updates clearly to internal team members

What We’re Looking For

• Minimum 1 year experience in a legal assistant or legal administrative role

• Minimum 1 year experience e-filing in state court

• Experience e-filing in at least two jurisdictions is strongly preferred.

• Strong attention to detail and commitment to accuracy

• Ability to follow defined processes and maintain consistency in high-volume work

• Comfortable working within structured workflows and managing deadline-driven tasks

• Comfortable quickly learning and working within new filing systems and platforms

• Clear written and verbal communication skills

• Ability to work independently in a remote setting

Compensation & Benefits

• Medical, dental, and vision coverage

• Training will be provided

• Paid sick time

• Eight paid holidays

• Employee discounts and expense reimbursements

• Ongoing professional support

Why Join Equivity

Equivity was founded by an attorney and is led by legal professionals who understand the importance of precision and timeliness in legal operations. Our team works remotely within a structured, process-driven environment with clearly defined expectations. This role offers the opportunity to build specialized expertise in legal filing coordination while working within a consistent and well-supported workflow.

About Equivity

Equivity provides virtual paralegal, administrative, reception, staffing, and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.

Title: Senior Router Roll Off-North

Location: Pompano Beach, FL, United States (Remote)

Job Description

**Remote Position with virtual and onsite training 

Must reside within the Florida Market area!

Routing/Dispatch Experience Needed!

Strong Communication and Computer Skills preferred!

Shift:  5:30am - 2:00pm ET   Monday-Friday   Rotating Saturdays

I. Job Summary 

II. Essential Duties and Responsibilities 

• Works with routing specialists, route managers, and the service department to optimize complex routes
• Dispatches drivers to calls as they are received, using information on customer needs, drivers’ locations and loads, and daily factors to balance cost and speed of response
• Fields incoming calls from customers, and e-mails from customer service and sales department; manages requests for pick-up or container delivery and ensuring same-day service
• Initiates outbound calls to customers while drivers are on-site/location, resolving pick-up and other issues
• Troubleshoots and resolves potential delivery and pick-up problems before they result in service issues
• Records and documents information from Drivers and distributes to appropriate departments
• Communicates with maintenance shop personnel and serves as an emergency point of contact for down wires and other issues
• Serves as point person for manager, coordinates projects and other tasks as necessary
• Delegates work in managers absence
• Serves as an escalation point for other Dispatchers in the department
• Train new Dispatchers
• Can be asked to cover all lines of business (Commercial, Residential, Roll-Off), multiple sites etc. within an area

III. Supervisory Responsibilities 

IV. Qualifications 

A. Required Qualifications  

• High School Diploma or G.E.D (accredited).
• 2 years Minimum of previous dispatching experience (in addition to education requirements).

B. Other Knowledge, Skills or Abilities Preferred

• Additional or specialized training in transportation, logistics, or similar area of study

• Customer service experience in a call-center environment preferred. 

• Computer skills with ability to handle multiple monitors, programs and systems 

• Must be able to communicate effectively and professionally via e-mail, telephone, and 2-way devices 

• Must have the desire and ability to learn Waste Management proprietary software applications

V. Work Environment

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.

• Normal setting for this job is: home office setting.

The expected base pay rate for this position across the U.S. is $22.00. This pay rate represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location

VI. Benefits 

If this sounds like the opportunity that you have been looking for, please click Apply.

About Us

ABOUT WM

WM (WM.com) is North America's leading provider of comprehensive environmental solutions. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial, medical and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them pursue their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post‑consumer materials and is a leader in beneficial use of landfill gas, with a growing network of renewable natural gas plants and the most landfill gas‑to‑electricity plants in North America. WM’s fleet includes more than 12,000 natural gas trucks – the largest heavy‑duty natural gas truck fleet in the industry in North America. Healthcare Solutions provides collection and disposal services of regulated medical waste, as well as secure information destruction services, in the U.S., Canada and Western Europe. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com.

Equal Employment Opportunity

For United States:  WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

For Canada:  WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation.

Real ID

In order to travel by air or access federal property, federal law requires iniduals have a REAL ID or an acceptable alternative. This position may require the successful candidate to travel by air for business reasons or service federal property. Accordingly, successful candidates must have, or be willing to obtain, a REAL ID or TSA‑approved alternative.

About the Team

What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family – from benefits, to resources and engagement activities. 

We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Stable. We are Always Working for a Sustainable Tomorrow. 

Job Info

• Job Identification2345650
• Job CategoryOperations Support
• Job ScheduleFull time
• Locations 3831 N POWERLINE RD, POMPANO BEACH, FL, 33073, US(Remote)

Title: Executive Assistant

Location: Oxford, MA United States

Job Description:

Here at Wilson Language Training, we are committed to working together for our mission to achieve literacy for all. We believe literacy is a fundamental right and should be attainable for all people. We strive to reflect this belief in our work.

The success of our team members is no less paramount. Were dedicated to ensuring that every Wilson employee experiences truly satisfying professional development while feeling inspired to bring their authentic selves to work.

Wilson Language training is looking to hire an Executive Assistant. This position is onsite at our Oxford, Massachusetts Campus 4 days a week with option to work one day remote on a remote basis.

Job Summary:

The Executive Assistant supports one or more senior leaders by managing calendars, coordinating meetings, handling communications, and ensuring smooth day-to-day operations. They will also support the Senior Executive Administrator to the CEO in their day-to-day activity and have work delegated to them as needs arise. This role is ideal for a highly organized, detail-oriented inidual who thrives in a dynamic environment and demonstrates strong judgment.

Responsibilities/Accountabilities

• Own and manage executive calendars with a focus on prioritization and efficiency. Proactively schedule, reschedule, and resolve conflicts with minimal oversight. Align calendar to strategic priorities and key initiatives. Ensure executives are prepared with necessary materials and context.
• Coordinate internal and external meetings, including logistics and materials. Prepare agendas, briefing documents, and meeting notes as needed.
• Manage travel arrangements, itineraries, and expense reporting accurately and efficiently.
• Maintain organized digital filing systems.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively address potential issues.
• Serve as a point of contact between executives and internal teams.
• Support coordination of cross-functional meetings and initiatives.
• Ensure timely follow-through on key priorities.

Skills, Competencies, and Experiences

• Administrative & Organizational Excellence: Strong organizational and time management skills. Ability to manage multiple priorities with high attention to detail. Consistently delivers high-quality, accurate work.
• Communication Skills: Clear, professional written and verbal communication. Ability to interact effectively with internal and external stakeholders. Strong listening and follow-through.
• Proactivity & Problem Solving: Anticipates needs and takes initiative without being asked. Able to identify issues and propose solutions. Comfortable operating in a fast-paced, changing environment.
• Technology & Tools: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with calendar management and collaboration tools. Comfortable learning new systems and tools quickly.
• Cross-Functional Collaboration: Ability to work effectively across teams and functions. Builds strong working relationships. Demonstrates reliability and responsiveness.

Inidual Competencies:

• Handles sensitive and confidential information appropriately.
• Representing executives and the organization with professionalism.
• Highly reliable and accountable.
• Positive, can-do attitude
• Strong attention to detail.
• Growth mindset and willingness to learn.
• Able to process and prioritize information effectively.
• Demonstrates good judgment.
• Strong interpersonal skills.
• Builds trust quickly with stakeholders.
• Communicates clearly and respectfully.
• Willing to roll up sleeves and support wherever needed.
• Takes ownership of responsibilities and outcomes.
• Continuously seeks to improve and grow in the role.

Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations. Wilson offers competitive benefits, including:

• Medical, dental, vision, and Life & Disability Insurance
• 401k plan with partial employer match
• Paid Time Off
• Paid holidays
• Tuition reimbursement
• OConnor days, which refers to a company-wide office closure between Christmas and New Years Eve, as well as other perks.

Anticipated Salary Range: $50,000 to $60,000

Attorney Recruiting Specialist

locations

Philadelphia, Pennsylvania

time type

Full time

job requisition id

R3905

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Attorney Recruiting Specialist reporting to the Attorney Recruiting Manager.  This position will reside in the Philadelphia office and will be responsible for coordinating a wide range of activities supporting the overall planning, management and administration of law student and lateral attorney recruiting and integration.

A hybrid in-office/remote working schedule is available for this position.

Primary Functions and Responsibilities

Law Student Recruiting

• Lead and coordinate all aspects of 1L, 2L, and entry-level associate recruiting, delivering a seamless and high-touch candidate experience.
• Partner with the recruiting manager to execute dynamic law student outreach initiatives, including 1L programming, inclusion events, and Law School Alliance activities.
• Cultivate strong relationships with career services professionals and student organization leaders.
• Design and execute impactful recruiting events, receptions, and follow-up strategies that strengthen the firm’s brand on campus.
• Manage recruiting systems (e.g., ViRecruit) and develop insightful, data-driven reports to inform strategy.
• Review candidate materials and serve as a primary point of contact throughout the recruiting lifecycle.
• Prepare and submit data for NALP and other industry reporting, ensuring accuracy and timeliness.
• Coordinate callback interviews and create a polished, welcoming interview experience.
• Support recruiting committee preparation and contribute to offer strategy and follow-up for rising 2Ls.

Lateral Associate Recruiting

• Collaborate with the recruiting manager and practice groups to launch and support lateral hiring searches.
• Identify and engage high-caliber candidates aligned with firm needs.
• Coordinate all aspects of candidate evaluation, including screening, interviews, and scheduling.
• Prepare polished candidate materials and offer documentation.
• Ensure a smooth and positive onboarding experience for lateral hires.

Summer Associate Program

• Help deliver a best-in-class summer program, including orientation, training, and signature events.
• Oversee the assignment process, maintaining a robust pipeline of meaningful work and tracking performance feedback.
• Plan and participate in engaging social programming that fosters connection and firm culture.
• Act as a trusted resource and primary point of contact for summer associates and attorneys.
• Drive consistent communication to ensure an inclusive, rewarding, and memorable summer experience.

Fall Associate Orientation

• Manage the incoming associate pipeline and track clerkship data.
• Coordinate all aspects of onboarding for the fall associate class.
• Oversee bar exam registration, preparation programs, and related logistics.
• Administer relocation stipends and loan programs.
• Plan and execute a comprehensive and welcoming fall orientation program.

Additional Information

• Occasional travel to law schools and firm offices is expected.
• Flexibility to work evenings and weekends, particularly during peak recruiting seasons (summer and fall).

Experience & Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of related law firm recruiting or campus recruiting experience, or an equivalent combination of education and experience.

Key Skills & Competencies:

• Exceptional communication skills, both written and verbal.
• Strong attention to detail and organizational excellence.
• A client-service mindset with the ability to build relationships across all levels.
• Proven ability to manage competing priorities in a fast-paced environment.
• Collaborative team player with the ability to work independently.
• Basic knowledge of the Microsoft Suite (MS Word, PowerPoint, Excel, Outlook, Teams). Knowledge of ViRecruit is a plus.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

#LI-Hybrid

#LI-DT1

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Senior IP Trademark Docket Specialist

locations

Washington, District of Columbia

Orange County, California

New York, New York

Houston, Texas

Seattle, Washington

Chicago, Illinois

Boston, Massachusetts

Silicon Valley, California

San Francisco, California

Philadelphia, Pennsylvania

time type

Full time

job requisition id

R3982

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Senior IP Trademark Docket Specialist for the Trademark and Copyright practice group. The Senior IP Trademark Docket Specialist maintains at an advanced level the Trademark computerized docket system and is supervised by the Docket Supervisor, but will have daily contact with, and will receive guidance from the Senior Manager of Trademark Portfolio Services and all of the attorneys and staff in the practice group for whom this inidual provides support. The position of Senior Trademark Docket Specialist is highly substantive, and the inidual holding the position will have a significant role on the docketing team.  

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Washington, D.C., Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle or Chicago office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key responsibilities of this position may include:

• Acting in a leadership role with the docketing team to ensure trademark docketing team is performing in line with the expectations of the Firm and practice group  

• Maintaining docket due dates and remarks in the Firm’s trademark computerized docket system including incoming domestic and foreign communications and papers filed in the U.S. Patent and Trademark Office (USPTO)  

• Adapting to specific docketing procedures for certain clients while ensuring that firm policies and risk management are adhered to  

• Processing delivery of incoming electronic communications pursuant to departmental procedures  

• Conducting quality checks on work performed by trademark docket clerks and trademark docket specialists as needed 

• Programming, running, and delivering docket reports to attorneys and legal staff  

• Monitoring trademark daily dockets and provides call up services to attorneys and other trademark team members as necessary to clear final dates 

• Generating new trademark matter number request reports and sends them to the new business department 

• Performing other duties as assigned

Education and Qualifications

• High school diploma

• 5 to 7 years of trademark docketing experience; or equivalent combination of education and experience.  

• CPI experience is preferred

• Excellent written and oral communication skills

• Strong proofreading skills and exceptional attention to detail

• Time management and organizational skills to prioritize work

• Self-starter with a professional demeanor and ability to work independently with minimal supervision

• Strong interpersonal skills and ability to build relationships with a wide range of iniduals with differing opinions and erse personalities

• Proficiency with Microsoft Office, iManage, and ability to adapt to new software programs

• Candidates must possess a team-oriented attitude

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans

• Health care and dependent care reimbursement accounts

• Domestic partner coverage

• Parental leave

• Vacation and holiday leave

• Life and accident insurance

• Income protection, including sick leave, salary continuation, and long term disability.