Administrative Assistant - Sales

Remote - USA

Full time

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value.

Calix is looking for an experienced Administrative Assistant to provide support to multiple Vice Presidents within our Sales organization. We strongly prefer candidates with a proven track record of supporting executives in a remote work environment and across multiple time zones.

As part of Calix’s Remote-First culture, you will work from your home office and report to the Manager of Administrative Support for Sales. You’ll join a dynamic, collaborative team dedicated to delivering exceptional administrative support.

Responsibilities and Duties:

• Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
• Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
• Prepare and reconcile expense reports in a timely manner.
• Source products and services, create purchase requisitions, and process invoices for payment.
• Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
• Maintain administrative systems, including distribution lists, organizational charts, and related resources.
• Update and manage Salesforce Chatter groups to support team communication.
• Assist with planning and execution of company events and conferences.
• Collaborate with peers to address requests and inquiries from the executive team.
• Provide backup support to other Administrative Assistants when necessary.
• Execute special projects and tasks assigned.

Qualifications:

• High school diploma or general education degree (GED) required. Associate degree in Business Administration preferred.
• 3+ years’ experience as an Administrative Assistant.
• Excellent time management and interpersonal skills.
• Strong written and verbal communication skills.
• Project management experience.
• Solid organizational skills with the ability to multi-task.
• Comfortable with routinely shifting demands.
• High degree of attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
• Experience with Salesforce and Chatter a plus.

Location:

• Remote-based position located in United States.

The base pay range for this position varies based on the geographic location. More information about the pay range specific to candidate location and other factors will be shared during the recruitment process. Inidual pay is determined based on location of residence and multiple factors, including job-related knowledge, skills and experience.

San Francisco Bay Area:

64,400 - 96,600 USD Annual

Select US Metros and States:

56,000 - 84,000 USD Annual

Other US Locations:

50,400 - 75,600 USD Annual

Executive Assistant

US-Remote

Full-Time

Overview

The Executive Assistant serves as a vital partner to leaders of the Marketing and Enterprise Product teams, providing administrative support, ensuring efficient operations, and representing with professionalism and discretion. The ideal candidate excels in fast-paced environments, demonstrates exceptional organizational, communication and collaboration skills, discretion, and proactive problem solving.

Responsibilities

1. Calendar & Meeting Management: Coordinate and manage complex calendars, schedule meetings across multiple time zones internally and externally with partners and clients and proactively resolve conflicts or overlaps.
2. Organize departmental meetings (virtual and onsite): Helps to source offsite locations, prepares agendas and materials, ensure all logistics are managed.
3. Travel & Expense Coordination: Arrange domestic travel, including flights, accommodations, and ground transportation where needed. Prepare detailed itineraries and manage expense reporting, ensuring compliance with company policies and timely reimbursement.
4. Office & Project Support: Provide administrative support for projects, coordinate with cross-functional teams, and assist in preparing presentations, reports, and documentation.
5. Manage 3P process: Ensure timely submissions for vendor onboarding, processing related purchase orders and invoices.
6. Collaboration across the organization: Coordination of meetings, calendars and data requests

• Complete all responsibilities as outlined on annual Performance Plan. 
• Complete all special projects and other duties as assigned. 
• Must be able to perform duties with our without reasonable accomodation**.**

This job description is intended to describe the general nature and level of work being performed and is not to be construed as an exhaustive list of responsibilities, duties and skills required. This job description does not constitute an employment agreement and is subject to change as the needs of Cotiviti and requirements of the job change.

Qualifications

• 7+ years of proven experience as an administrator.
• BS/BA degree in Marketing or relevant job experience.
• Deep proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint.
• Aptitude for learning new systems and processes
• Excellent written and verbal skills, organization and the ability to prioritze efficiently.
• Ability to work independently with limited oversight.
• Ability to travel up to 15%

Mental Requirements:

• Communicating with others to exchange information
• Assessing the accuracy, neatness, and thoroughness of the work assigned

Physical Requirements and Working Conditions:

• Remaining in a stationary position, often standing or sitting for prolonged periods
• Repeating motions that may include the wrists, hands, and/or fingers
• Must be able to provide a dedicated, secure work area
• Must be able to provide high-speed internet access/connectivity and office setup and maintenance
• No adverse environmental conditions expected

Base compensation ranges from $70,000 to $95,000 per year. Specific offers are determined by various factors, such as experience, education, skills, certifications, and other business needs. 

Cotiviti offers team members a competitive benefits package to address a wide range of personal and family needs, including medical, dental, vision, disability, and life insurance coverage, 401(k) savings plans, paid family leave, 9 paid holidays per year, and 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service with Cotiviti. For information about our benefits package, please refer to our Careers page.

CRM Coordinator

Department: Enrollment Management and Marketing

Location: Remote

Type:  Full-Time, Hourly

Pay: $20.20 per hour (Pay range may vary based on geographic location)

Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Job Summary:  

The CRM Coordinator provides administrative and technical support for the Customer Relationship Management (CRM) platform (Salesforce/TargetX) used across Enrollment Management & Marketing. Reporting to the Associate Director of CRM Operations, this position assists with data entry, reporting, system documentation, and user support to ensure the CRM operates efficiently and effectively. The CRM Coordinator works closely with Enrollment Systems Administrators to maintain data integrity, support end users, and enhance CRM-driven communication and processes that improve the student recruitment, enrollment and engagement experience. This role is ideal for iniduals interested in developing skills in CRM administration, data management and higher education enrollment systems.

Essential Functions: 

• Perform job duties in accordance with Columbia College’s vision, mission, and values, and contributes to the development of the CRM Operations. 
• Perform data entry, import, and cleanup tasks to maintain accuracy and consistency within the CRM.  
• Assist with monitoring and resolving basic data integrity issues, duplicates and system errors.  
• Support configuration updates by performing routine testing, reviewing results, and reporting issues.  
• Help maintain records of CRM system changes, workflows, and user permissions.  
• Respond to user inquiries via email, tickets, or Teams; escalate complex issues within CRM Operations teams as needed.  
• Maintain and update CRM documentation, training guides and other resources.  
• Assist in preparing and delivering CRM training materials and sessions for new users.  
• Track and monitor user support trends to identify recurring issues and suggest potential improvements.  
• Review submitted tickets and help end-users with troubleshooting to ensure complete information is available for Enrollment Systems Administrators.  
• Assist in building and maintaining basic reports and dashboards under direction from Enrollment Systems Administrators or Associate Director.  
• Pull and format data exports for internal reports, communications, and compliance requests.  
• Support data audits and recurring recruitment and enrollment reporting processes.  
• Work collaboratively with Admissions, Marketing, Enrollment Services, Academic Affairs, and Student Experience to support communication plans and workflows.  
• Participate in CRM project meetings and assist in implementing updates and new features.  
• Provide feedback on user experience and opportunities for improvement.  
• Develop foundational understanding of CRM processes, data flows, and integrations with other systems.  
• Maintain working knowledge of CRM updates and new features.

Supervisory Responsibility: None

Position reports to: Associate Director of CRM Operations

Required Core Competencies and Professional Experience:

• Strong attention to detail and accuracy in data handling.
• Excellent communication, customer service and organizational skills.
• Ability to learn and apply new technologies and processes quickly.
• Experience working with databases, CRM tools or Microsoft Excel.
• Ability to work collaboratively as part of a technical and operational team.
• Demonstrated ability to manage multiples tasks and meet deadlines.
• Ability to fluently read, write, and understand the English language.
• Proficiency with the following, but not limited to:  active listening; speaking; writing; critical thinking; judgment and decision making; monitoring; reading comprehension; time management; coordination; and management of personnel resources.
• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency in using web-based technologies, including database systems.
• Ability to work independently and in a team environment, with or without direct supervision.
• Excellent communication, interpersonal, customer service, and organizational skills.

Preferred Core Competencies and Professional Experience:

• Bachelor’s degree in business, communications, or information systems.
• Experience with Salesforce, TargetX, or similar CRM platforms.
• Prior experience in higher education, especially in admissions or enrollment services.

Required Level of Education:  

• Associate’s degree or equivalent combination of education and experience.
• Experience in administrative support, data entry, or technical systems preferred.

Other Requirements:  Ability to satisfy, within the parameters set by the College and consistent with applicable federal, state and local laws, a criminal background check as a condition of employment.

Physical Requirements:  The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Accommodations may be made to enable iniduals with disabilities to perform the essential functions.  Iniduals seeking accommodation should contact the Human Resources Department without delay.  While performing the duties of this job, the employee is regularly required to sit for long periods of time, talk, and hear.  The employee is required to use hands and fingers to handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, or crawl.  Employee must be able to type on a computer keyboard and use a computer monitor on a regular basis.

Work Conditions:  The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is rarely exposed to outside weather conditions; however, possible exposure to hazards and physical risks to personal safety may occur while operating certain equipment.  The noise level in the work environment is usually mild.

Title: Executive Assistant to the CEO

Location: New York NY US

Type: Full-Time

Job Description:

About Ash Wellness:

Ash is a B2B platform that delivers the infrastructure for health plans and digital-health organizations to offer at-home testing programs to their end users, enabling care-gap closure, improved population health, and measurable quality outcomes. We serve major health plans, digital health companies, and channel partners nationwide with a full-service, white-label solution that drives ROI, member engagement, and clinical impact.

As a fast-paced tech startup, we value employees who can take ownership of projects, pivot easily, and iterate until they achieve success. As healthcare enthusiasts, our employee culture prioritizes assisting others—our clients, their patients, and each other!

This is a hybrid role out of our New York office. 

About the role:

We are seeking an experienced Executive Assistant (EA) to the CEO who will serve as a critical operational partner to the executive team. This person is not just a scheduler, but an owner of high-priority administrative, logistical, and operational functions. The ideal candidate is a proactive problem-solver with exceptional organizational skills who thrives in a fast-paced environment and can represent Ash's mission-driven culture both internally and externally. You will be instrumental in maximizing the CEO's time, managing their workflow, and keeping key company initiatives on track as we scale.

Core responsibilities:

• Help the CEO to track, prioritize and execute on deliverables. Stay on top of outstanding to-dos and deadlines to ensure important initiatives stay on track. 

• Manage the executive team's calendar, proactively anticipating conflicts, reprioritizing meetings, and ensuring the team is fully prepared for each engagement including preparing agendas, backgrounds, memos, etc. 

• Act as a liaison between the executive team and internal departments, tracking follow-through across the company to ensure smooth execution and business alignment.

• Serve as a key point of contact for internal and external partners. Draft and manage high-level correspondence, ensuring timely and professional communication.

• Own the coordination of company offsites, leadership meetings, and team events, including venue selection, scheduling, and overall logistics.

• Coordinate occasional business travel, including booking flights, hotels, and ground transportation, and preparing comprehensive itineraries for the executive team.

• Proactively prepare, organize, and finalize all necessary documentation for critical external events, such as investor updates and Board materials. 

• Support general People Ops administration and office management needs, ensuring the executive team can remain focused on strategy. 

• Manage special projects dictated by the CEO.

• Assist with culture-building initiatives such as happy hours, celebrations, etc.

Qualifications: 

• 3+ years of experience directly supporting a C-level executive or equivalent, ideally within a venture-backed startup or high-growth tech environment.
• Strong organizational skills and ability to manage multiple projects and meet deadlines. Able to organize others effectively. 
• Quick learner and proactive problem solver. Able to identify areas for improvement and propose solutions. 
• Self-starter who is able to work effectively independently and autonomously.
• Highly proficient with standard tools such as Gmail, Notion, Slack, Zoom, etc. and a general savviness with technology.
• Strong written and verbal communication skills. Ability to draft professional correspondence. Comfortable communicating with and building relationships with various stakeholders including the executive team, staff, clients, investors, and board members.
• Attention to detail. Proven track record of producing high-quality, polished, work for executive audiences.  
• A high degree of confidentiality and discretion when handling sensitive information related to finance, HR, and strategy.
• Warm, optimistic, humble, and enthusiastic.
• Ability to be on-site at our Manhattan office 2-3 days a week.

What we offer:

• The opportunity to join a mission driven team and play a crucial role in shaping the future of the company.
• Inclusive and transparent social culture. Challenging work, fast learning cycles, practical training, and meaningful feedback. We want to learn from every member of the team and bring fresh ideas to the table every day.
• Flexible working environment with unlimited vacation time and company provided team lunches.

Events Specialist (Contract)

locations

US Remote

US FL Remote

time type

Full time

job requisition id

JR113345

ServiceTitan is an all-in-one software platform that helps home services companies streamline and grow their business. Founded by the sons of tradesmen who discovered that both of their fathers' professions were vastly underserved by the types of digital tools that were disrupting numerous other industries, ServiceTitan is a truly mission-driven company that takes immense pride in helping contractors become more successful and lead better lives. 

We are seeking a highly motivated and detail-oriented Events Specialist to join our team as an independent contractor. This person's primary role will be to provide comprehensive operational and logistical support for our two major annual user conferences, Pantheon and Ignite.

Reporting to the Events Manager, the Events Specialist will be a critical player in ensuring the flawless execution of key operational pillars, from managing our registration platform to overseeing the sponsor experience. The ideal candidate will be an organized, customer-focused, and proactive professional with proven expertise in large-scale event logistics and technology.

This candidate should be passionate about creating engaging, memorable experiences that resonate with attendees, possess energy, creativity, resourcefulness, and be able to remain calm under pressure.

**We will consider remote candidates** 

What you’ll do: 

The Events Specialist will take ownership of several critical execution areas for the Pantheon and Ignite conferences:

​Registration Platform & Technology Management:

• Serve as the primary administrator for the Cvent registration platform.

• Execute all website updates related to the agenda, speakers, and sponsors

• Lead the development of the Mobile App and Attendee Hub, focusing on networking tools and on-site attendee engagement features

Sponsorship Deliverables & Financial Oversight:

• Oversee the execution of all sponsorship deliverables, acting as the main point of contact to ensure every promised benefit (e.g., signage, custom activations, etc) is fulfilled accurately and on time.

• Process all incoming sponsorship invoices and meticulously track payments collected against booked revenue.

Swag & Merchandise Management:

• Manage the entire lifecycle of conference swag and merchandise, including proposing creative new concepts.

• Oversee the purchasing of all approved items and manage inventory, ensuring timely delivery to the conference site.

Attendee Customer Support & Communication:

• Manage the conference dedicated mailbox, providing timely and empathetic customer support on any registration or logistical issues.

• Monitor the internal employee Slack Channel to proactively answer any staff questions or address concerns about the conferences.​

Project Management Support:

• Assist the Events Manager in monitoring overall event timelines, ensuring internal and external deadlines are met across various workstreams.

What you'll bring: 

• Experience: 3-5 years of direct experience in event management, specifically working on large-scale user conferences of 5,000+ attendees.

• Platform Expertise: Required proficiency and hands-on experience with Cvent (including website builder, registration logic, and reporting). Experience with event mobile apps/attendee hubs is essential.

• Financial Acumen: Proven ability to manage invoices, track expenses, and reconcile sponsorship payments accurately.

• Soft Skills: Collaborative team-player with a strong customer-service mindset and high energy.

• Communication: Exceptional written communication skills, capable of managing external sponsor expectations and internal employee queries.

• Attention to Detail: Meticulous attention to detail and a disciplined approach to managing multiple, complex tasks simultaneously.

• Comfortable Operating: Self-motivated and confident in taking ownership of responsibilities within a fast-paced environment.

• Flexibility: Willingness to travel to and provide comprehensive on-site support for both Pantheon and Ignite.

Be Human With Us:

Being human isn’t about checking every box on a list. It’s about the experiences we have, people we meet, and the perspectives we share. So, if you have the skills but are hesitant to apply because of your background, apply anyway. We need amazing people like you to help us challenge the conventional and think differently about the problems that we’re solving. We’re in this together. Come be human, with us.

Title: Part-Time Speech Language Pathologist - Idaho

**Location:**Home-based, ID

Job Description:

Company Summary:

At Pearson, we're committed to a world that's always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it's one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology - and each other to surpass these boundaries - we create seeds of learning that become the catalyst for the world's innovations, personal and global, large and small.

Position Summary:

Accepting applications for the 2025-2026 school year. Working from their home, the Part-Time Speech Language Pathologist will provide virtual speech therapy to K-12 students who are enrolled in Connections Academy virtual public schools. The SLP will connect with students using webcams and web conferencing software, while using the company's online Education Management System to manage their caseload.

Primary Responsibilities:

• Provide high quality speech language services to assigned students while supporting program implementation;
• Planning and implementing inidual and group therapy in a virtual environment;
• Be an expert on assigned school and state specific policies and procedures for implementing LiveSpeech services;
• Maintain a positive working relationship between the LiveSpeech team, and the schools and programs we serve;
• Review and analyze a variety of reports to maintain compliance;
• Maintain a high level of communication with the leadership team and school staff;
• Timely and thorough documentation of therapeutic interventions and progress reports;
• Meet bi weekly with your supervisor;
• Conduct screenings and formal and informal evaluation of all students' communication needs using documented best practices;
• Communicate regularly with parents/learning coaches of students with speech/language needs as well as school special education staff to insure that their IEP goals are being met, and that their needs are addressed in a timely and appropriate fashion;
• Consult with teachers and coordinate the implementation of specially designed instruction as defined in the IEP regarding students with speech/language needs and potential learning issues;
• Special Education case management for select students whose only special education need is speech therapy; this will include scheduling, organizing and conducting IEP related meetings in a virtual environment, as needed;
• Assist, as needed, with the organization and proper implementation of all paperwork, documentation and procedures for the IEP process for select students;
• Maintain accurate and up-to-date data in the company's Education Management System and special education software, including updating secondary IEP systems as directed;
• Adhere to all laws and company policies regarding data protection and security;
• Obtain and maintain all required licenses and clearances as assigned;
• Complete all required professional development, training, and courses required for CEUs to maintain credentials and meet company compliance standards;
• Exemplify the company's core values (brave, decent, imaginative, accountable, curious, customer-centric, and collaborative); and
• Complete additional duties as assigned.

Pearson is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide our employees with the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to- privacy of records, technology standards, equipment standards and expectations.

The following equipment will be provided by the company for part-time SLPs:

• Webcam
• Headset

The following equipment will need to be provided by you, as the employee, when working from home:

• Computer
• 2nd monitor
• Mouse (required)
• Keyboard (required)

Requirements:

• MA or MS in Speech Language Pathology and ASHA Certificate of Clinical Competence
• Valid Idaho Licensure in Speech Pathology
• Ability to obtain and maintain multiple required state certifications and clearances as assigned
• 2+ years experience in K-12 school setting
• Strong technology skills
• High degree of flexibility and ability to work independently
• Excellent communication skills, both oral and written

Capabilities:

• Customer Centric - Acts with a strong customer mindset (both internal and external) and is a visible advocate for students. Builds strong relationships with students and uses them to improve their experience and outcomes.
• Communication - A great communicator who engages teams and stakeholders with thoughtful delivery and messages that resonate.
• Collaborative - Models collaboration, solves problems with peers, builds trust and support.
• Accountable - Can be relied on to complete tasks timely and well, demonstrates "ownership" regardless of the outcome, proactive in exploring and exploiting new opportunities.

Behaviors:

• High level of integrity and transparency
• High degree of flexibility
• Positive attitude
• Evidence of a strong work ethic
• Demonstrated team player

Pearson's Core Values

• We ask why - we challenge the status quo by challenging ourselves.
• We ask what if - we spark curiosity to innovate new possibilities for everyone.
• We earn trust - we build credibility by acting with integrity every day.
• We deliver quality - we hold our customers and consumers in the highest regard, and our work to the highest standards.
• We make our mark - we execute with speed and agility to leave lasting impact on everyone we serve.

Administrative Assistant: 26-00040

 New York, NY 10036

Job Category: Administrative, Clerical & Support

Job Number: 27088740

Country: US

Job Description

Primary Skills: Administrative Assistance (Expert), Calendaring (Advanced), Communication (Expert), Banking background (Expert), Executive Assistance (Advanced)

Job Summary:

Key Responsibilities:

• Manage scheduling, travel arrangements, and coordinate both internal and external meetings.
• Prepare, review, and manage confidential financial documents, reports, and presentations.
• Handle communications including incoming calls and emails with professionalism.
• Maintain and develop organized filing systems for important documents.
• Assist in expense tracking, invoice processing, and supporting financial compliance and auditing activities.

Must-Have Skills:

• Previous Administrative or Executive Assistant experience (2-3 years).
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams).
• Excellent communication, organizational, and time-management skills.

Industry Experience:

• Prior experience or familiarity with financial systems and regulatory compliance processes highly preferred.

ABOUT AKRAYA

Title: Program Assistant (Part Time)

Location: Cedar Rapids United States.

Salary;$13.22 Hourly

**Location ;**Cedar Rapids, IA

**Job Type;**Part-time

**Job Number;**02606

**Division;**Academic Affairs

**Department;**Learning commons

Job Description:

To advance the college's mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

The Program Assistant will provide administrative support to the Learning Commons, as well as customer service to students and other guests in the Learning Commons. The Program Assistant will provide excellent customer service to anyone who walks into the Learning Commons. This role will be responsible for day-to-day functions of the Learning Commons including scheduling resources, answering the phone, circulating books and other resources among other tasks. 

Availability to work between the hours of 7:30 AM and 5 PM Monday - Friday. 

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions. 
• Champion Service- anticipating needs and create a welcoming, erse, and inclusive environment. 
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success. 
• Lead- regardless of title, through positive influence. 
• Greet prospective and current students and direct them to appropriate program personnel.
• Answer and/or redirect basic inquiries from internal and external customers either via phone calls, email or in person.
• Coordinate materials for mailings, maintain program records, generate reports, schedule and coordinate meetings and events, and maintain computer databases.
• Prepare and maintain correspondence, lists, and other documents.
• Perform various office clerical duties including filing, typing, scanning, maintaining copiers and other equipment, ordering supplies, sorting/distributing mail, etc.
• Provide clerical support to program staff.
• Assist with program activities and events.
• Schedule room resources as needed. 
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must enjoy working with other people and the public and exhibit skill in working accurately with complex details.
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college's organization and personnel.
• Must develop thorough knowledge of students information systems
• Must be a positive inidual and possess excellent customer service skills.
• Be able to handle confidential information in a professional manner.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

• High school diploma or equivalent. 
• Experience using word processing and computer equipment,

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Combination of secretarial/clerical experience and/or post-secondary training equivalent to three years of full-time employment OR an Associate degree.
• Two years' experience with spreadsheets, databases, and presentation software or computerized record systems 
• One year experience in a post-secondary educational setting 
• One year experience working with people with disabilities

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status.

WHY KIRKWOOD:

Kirkwood Community College prides itself on fostering a erse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Corporate Board Secretary

Full Time

Professionals

Humble, TX, US

Requisition ID: 1412

Position Summary:

This hybrid role provides administrative support to executive leadership while delivering paralegal services to the legal department. Responsibilities include managing executive schedules, coordinating board and regulatory documentation, handling legal requests, and assisting with compliance and special projects.  

Essential Functions:

Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

1. Support Legal Team: Assist in corporate governance, compliance, and transactional matters, including managing corporate records and preparing legal documents. 

2. Legal Document Review: Review contracts, agreements, and other legal documents to ensure compliance with laws and regulations. Maintains a proficient knowledge of all applicable banking rules and regulations.

3. Conduct Legal Research: Perform legal research and analysis on relevant laws and precedents to support corporate actions. 

4. Board Reporting and Corporate Records: Organize and maintain corporate records, such as meeting minutes and shareholder information. Assists with preparing board of director materials for monthly board meetings and ad-hoc meetings as needed. 

5. Executive Office and Suite Management:  Greet visitors to the executive suite when a candidate/customer is on-site.  Order catering for board and professional meetings. 

6. CEO Support: Manage and assist with CEO’s travel, scheduling, expense reports and other duties, as needed.

7. Special Initiative/Project Support: Assumes responsibility for special projects, gathers data and prepares reports for senior or executive management, audits and other personnel.

8. Executive Support: Support executive management with regulatory relations support, which will include coordinating document requests from federal and state examiners, coordinating meetings, taking the lead on any follow-ups from internal or external personnel.

Supervisory Responsibility:

This position has no supervisory responsibilities. 

Position Type:

This is a full-time, exempt position.  Typical work hours are Monday through Friday, 8:00am to 5:00pm.   

Work Environment:

This job operates in a professional office environment. This position uses office equipment such as computers, phones, copy and fax machines, calculators, filing cabinets and printers.   

Physical Demands:

This position will be responsible for writing, typing, speaking, listening, lifting (up to 50 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.                                                                                                                                                                        

Mental Demands:

The incumbent in this position must be able to accommodate to reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.  

Education and Experience: 

• Bachelor’s degree from an accredited 4-year college or university; or 5+ years of related experience and/or training; or the equivalent combination of education and experience. 
• Certified Paralegal certification or more than 2 years prior experience as a paralegal is strongly preferred
• More than 2 years Financial industry experience.
• Knowledge of Bank administration, lending and operations products and services; related state and federal laws and regulations, and other Bank operational policies and procedures preferred.
• Familiarity with tools such as Microsoft Project, Excel, SharePoint, MS Teams or similar platforms for tracking progress, managing tasks, and collaborating with team members.
• Ability to read, analyze and interpret general business periodicals, professional journals, and technical procedures.
• Current driver’s license and a vehicle with appropriate insurance coverage if required to drive in the course of performing assigned duties and responsibilities.

E-Filing Lead

US (Remote)

Job Overview:

The Lead role at ABC Legal serves as the entry-level management position, guiding iniduals, small team, or project involving direct reports. Leads are responsible for ensuring their team members understand and meet their own objectives. This role requires the ability to manage day-to-day operations, manage employee timecards/scheduling, provide feedback, train employees, conduct and deliver employee reviews, and serve as a point of contact between staff and higher management. Leads may also participate in hiring process for their team and recommend disciplinary actions when necessary.

Key Responsibilities: 

• Train and provide guidance to new hires and team members on e-filing procedures
• Resolve issues with filings (can involve calling and emailing courts, e-filing portals, account managers, other iniduals within the company)
• Track daily team metrics in a spreadsheet and maintain spreadsheet functionality
• Create and maintain documents describing standard e-filing procedures
• Assist efiling managers with assigning work, setting daily team goals, calculating KPIs, and lead daily team huddle.

Qualifications: 

• 6 months relevant experience in e-filing a plus
• High school diploma or GED required
• E-Filing experience working with multiple states preferred
• Detail-oriented and a quick learner
• Experience and basic proficiency with Microsoft Office; Intermediate Excel skills preferred
• Basic coding and computer programing skills a plus
• Typing speed of at least 70 wpm

Benefits:

• Health, Dental, Vision insurance
• 401(k) with company matching
• Paid time off
• 7 Paid company holidays
• 4 Floating holidays per-year
• Life Insurance and AD&D Insurance
• Long Term Disability
• Health Care Reimbursement Flexible Spending Account
• Dependent Care Flexible Spending Account
• EAP (Employee Assistance Program)
• Pet Insurance

Starting Pay: $43,000 - $53,000 per year, based on location

Virtual Administration Specialist

US-Remote

Permanent/ Full-Time

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Overview

If you’re looking for a high-energy, inclusive atmosphere and a company that understands the importance of work/life balance, Commonwealth is your match! From generous bonus and 401(k) programs to tuition reimbursement and flexible work schedules, Commonwealth is focused on helping its employees thrive in an environment suited to their needs. On top of all that, the Virtual Administration department offers a remote work schedule.

We’re looking for a new virtual administration specialist to join our team. Commonwealth’s Virtual Administration team is a group of focused, highly organized, and service-minded problem solvers who work directly with our independent financial advisors, through two service models- one dedicated and one pooled.   Our team provides middle office support functions, such as document preparation and submission, account opening and updating, CRM management, meeting preparation, money movement requests, and client support.

Key Responsibilities

• Working as a virtual member and operational point of contact for advisors’ offices and providing task ownership, support, and coordination with other Commonwealth departments
• Collaborating with various internal operational teams across the firm to research and resolve complex issues
• Managing client data in Commonwealth’s CRM platform to create and distribute reports, prepare for client meetings and calls, and create procedure workflows
• Submitting money movement requests and working with partner departments to resolve issues
• Monitoring alerts and advisor action items and proactively collaborating on responses to time-sensitive requests
• Building relationships by consistently providing the highest level of customer service
• Collaborating with Sponsor Companies to research and obtain required documents
• Use our account opening platform to open and update accounts, prepare documents, and send DocuSign documents to clients

 Core Strengths and Skills

• Comfortable adapting to a variety of environments, and able to cultivate lasting relationships with advisors
• Superior problem-solving skills, with a detail-oriented approach to task execution
• Strong written communication skills and ability to take detailed and accurate notes
• Strong active listening skills and ability to communicate complex information clearly and concisely
• Ability to learn, understand, and apply new information quickly
• Highly refined time management and organizational skills, with the aptitude to use multiple systems
• Ability to thrive on a highly collaborative team
• At least two years of experience working in a financial advisory firm preferred; other relevant experience considered
• Proficient in Microsoft Word, Excel, and Outlook, with knowledge of CRM applications

Have we piqued your curiosity? Can you see yourself thriving in this opportunity? 

Picture Yourself Here 

At Commonwealth, we believe in a better world. We hold ourselves and each other to higher standards. We take care of one another. That’s why we invest in you—we encourage employee growth both in your career and education; we offer incredible health care benefits; and we find plenty of occasions to celebrate. What’s not to love? 

We are always striving to be better, and we are looking for employees who share that same mindset. Better people, better coworkers, better leaders, better creators. Bring your best work and your full self to the table, and we will do the same. Together, we can build a better future for our advisors, their clients, our company, and you. 

About Commonwealth 

Commonwealth Financial Network, Member FINRA/SIPC, a Registered Investment Adviser, provides a suite of business solutions that empowers more than 3,000 independent financial advisors nationwide. Founded in 1979, the firm has headquarters in Waltham, Massachusetts; San Diego, California; and Blue Ash, Ohio. 

Turning our advisors into raving fans starts by doing the same for our employees. We foster an environment of excellence, growth, rewards, and fun in equal measure. 

The Fine Print 

We care about your online safety as a prospective employee and encourage you to exercise caution when responding to job postings online. Commonwealth will never ask potential hiring candidates to pay or transfer funds as a precondition of interviews or employment, nor will we authorize recruiters or agents to do so on our behalf.  

Commonwealth is an equal opportunity employer, making intentional efforts to source talent from all backgrounds.   

Min

USD $55,700.00/Yr.

Max

USD $63,900.00/Yr.

Program Development Coordinator

locations

Remote

time type

Full time

job requisition id

R29131

**Candidates must reside in the Atlanta, GA area to be considered**

The Program Development Coordinator will support administrative, organizational and research efforts related to the establishment of the Screen Scoring programs of the Media Design School (MDS) at Strayer University. Core duties include maintaining organized documentation, tracking timelines and milestones, conducting research on academic and industry trends, and curating data in spreadsheets to inform program decisions. The position also ensures effective communication and collaboration across internal departments and external partners to align efforts and drive program development forward.

This role is primarily remote, with the expectation to work onsite as needed during the first six months. After this initial period, onsite requirements are anticipated to increase. The position is scheduled for 30 hours per week, Monday through Friday, with the potential to expand to a 40-hour schedule after six months.

Essential Duties and Responsibilities:

• Manage day-to-day administrative tasks to support the setup and development of the Screen Scoring programs of the Media Design School (MDS) at Strayer University.
• Maintain organized records and documentation related to program planning, development, and implementation.
• Track timelines, milestones, and deliverables to ensure projects stay on schedule and meet objectives.
• Conduct research on academic programs, industry trends, and local resources; analyze and structure findings to inform program decisions.
• Create and maintain spreadsheets and tracking systems to monitor progress and support decision-making.
• Work closely with internal departments across Strayer University to ensure alignment and coordinated efforts.
• Facilitate communication between internal teams and external partners to support effective program implementation and collaboration.

Job Skills:

• Strong web research skills with the ability to gather and synthesize information from multiple sources.
• Exceptional organizational abilities and attention to detail.
• Strong organizational communication skills, both written and verbal.
• High interest in the creative arts, with a passion for innovative and expressive projects.
• Thrives in fast-paced, high-energy environment.
• Proficient in all Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, and Teams.

Work Experience:

• 2+ years’ of experience in operations, scheduling, logistics, public service, nonprofit work, or program coordination.
• Background in customer-facing roles or the service industry, including hospitality or retail preferred.
• Exposure to research or analytical work in academic, policy, or organizational settings.

Education:

• Bachelor of Arts required. Educational background in business management, arts management, entertainment business practice, communications, or related field preferred.

Other:

• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 - 50%), senior leaders (10 – 20%) or Capella Core Faculty (5 – 10%). 
• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered. 
• Able to access information using a computer.
• Other essential functions and marginal job functions are subject to modification.

SEI offers a comprehensive package of benefits to employees scheduled 30 hours or more per week. In addition to medical, dental, vision, life and disability plans, SEI employees may take advantage of well-being incentives, parental leave, paid time off, certain paid holidays, tax saving accounts (FSA, HSA), 401(k) retirement benefit, Employee Stock Purchase Plan, tuition assistance as well as entertainment and retail discounts. Non-exempt employees are eligible for overtime pay, if applicable.

The expected salary range for this position is below.

$26.00 - $39.50 - Hourly

Executive Administrative Assistant

•  Rosemont 
•  Hybrid

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth – now looking for our next star – a passionate Executive Administrative Assistant. This position reports to Vice President, Human Resources, and will work in our Rosemont, IL, Dometic Office.

About the position

As an Executive Administrative Assistant supporting the executive team, you will be involved in providing high-level administrative and operational support to the President and executive leadership team. This role is responsible for managing complex calendars, coordinating executive communications, supporting strategic initiatives, and ensuring seamless day-to-day operations.

Your main responsibilities

Executive Support

• Manage calendars, schedule meetings, and coordinate travel for the President and executive team
• Prepare agendas, presentations, and briefing materials for internal and external meetings
• Handle confidential correspondence, documents, and sensitive communications with discretion

Operational Coordination

• Support cross-functional initiatives, including project tracking, reporting, and follow-ups
• Assist with event planning, leadership offsites, and executive town halls
• Maintain executive files, records, and expense reports with accuracy and timeliness
• Coordinate logistics for meetings, location visits, and global visitor engagements

Communication & Documentation

• Draft and edit executive-level communications, memos, and announcements
• Ensure timely responses to inquiries and requests, prioritizing urgent matters appropriately
• Support internal communications and culture-building efforts across leadership channels

Process & Compliance

• Uphold company policies and procedures, ensuring compliance in scheduling, travel, and documentation
• Partner with HR, Legal, and Finance on executive onboarding, contracts, and approvals
• Maintain confidentiality and professionalism in all interactions

What do we offer?

You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous – which gives you great possibilities to evolve with the company.

• Medical/Dental/Vision Insurance
• Employee Assistance Program (EAP)
• Disability insurance (STD/LTD)
• 401 (k) with company match
• PTO
• Company defined holidays and two floating holidays for you to use as you choose
• Paid maternity/paternity leave
• Tuition assistance
• Membership reimbursement (wholesale club and gym)
• Employee discounts on our incredible products
• Opportunities to make an impact

Corporate Executive Administrative Assistant

Work From Home

Yes

Work Remote

Yes

Location

The Corporate Executive Administrative Assistant role at CRR Hospitality is a great opportunity for someone who is detailed oriented, excited for the opportunity to work with a team that cares about others, strives to reach excellence in the quest to serve others, and loves enhancing the guest & associate experience in the most creative and thoughtful ways!

We value our associates’ time and efforts! Our commitment to your success is enhanced by our competitive compensation and incredible benefits package including:

• Benefit options, including Medical, Dental, and Vision
• 2 weeks annual PTO
• 6 Paid holidays
• Full 401K match up to 6%
• Tuition Reimbursement
• Virtual, in-person and conference learning opportunities

Position Summary: The Executive Administrative Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing reports, and ensuring efficient office operations to enhance executive productivity and organizational effectiveness.

Essential Duties and Responsibilities: To perform this job successfully, an inidual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

·        Answers and transfers phone calls, screening when necessary

·        Prepares letters, documents, and spreadsheets

·        Manages SharePoint document and data storage for the company

·        Conducts research, assembles data, completes reports, and maintains databases

·        Collects and screens third-party management inquiries and makes recommendations to leadership

·        Prepares meetings, memos, reports, documents, emails, and presentations for leadership

·        Processes invoices and expenses, ensuring proper documentation and accuracy; proficient in accounts payable systems

·        Works closely with internal staff and supports interdepartmental coordination

·        Coordinates and administers monthly compliance reporting for all aspects of the business

·        Assists CRR leadership and property management teams with tasks and reporting as necessary

·        Creates associate newsletter

·        Assists with associate onboarding, as needed

·        Organizes and sends celebratory birthday cards to associates.

·        Updates phone list and shares amongst team

·        Manages the administration and tracking of capital projects

·        Tracks monthly tasks for all company entities

·        Oversees reputation management for all properties

·        Maintains and updates third party booking sites and online travel agencies

·        Proficient in property management systems—RV Storage, Manufactured Homes, RV Resorts, Car Wash

·        Maintains office supplies and orders when needed

·        Proficient in the purchasing process lifecycle

·        Maintains and coordinates calendars, meetings, and travel arrangements for executives

·        Responsible for property Dialpad needs

·        Assists with Marco Technology needs

·        Educates new associates on the organization’s mission, vision, and values during onboarding.

·        Work with the Human Resources to create effective and efficient recruitment, selection and onboarding process, filling positions in a timely manner with the best qualified candidate.

·        Coordinates recruitment and hiring of associates, including creating job descriptions, job board postings, sourcing and screening candidates and scheduling interviews.

·        Discusses with Property Managers to identify associate needs, job specifications, job duties, qualifications, and skills.

·        Builds a positive and engaged associate work culture, helping to create high associate retention.

·        Plans and coordinates training and development activities for new and existing associates in partnership with the associate’s manager.

·        Collaborates with leadership team to develop and implement associate incentive strategies, reward, and recognition programs.

·        Completes special projects and other duties as assigned 

Other

·        Maintains strict confidentiality of sensitive information, demonstrating discretion and professionalism in all interactions and documentation.

·        Works a flexible schedule including weekends and holidays.

·        Performs other duties as assigned.

Leadership Administration and Practice Coordinator 

Description

Join Our Growing Team Powering a Sustainable, Well, and Resilient Future.

Does this describe you?

• Do you like to assist leadership in operations in performing their best?
• Do you thrive in organizing processes, managing calendars, travel and meeting logistics?
• Do you love applying a keen attention to detail to your every day work?
• Do you like to continuously learn and explore new ways of gaining efficiency in processes?

If so, now is the perfect time to join HEAPY — a growing firm driven by innovation, purpose, and people. We’re expanding to meet the needs of our clients and communities, creating exciting new roles and growth opportunities along the way.

At HEAPY, our Colleague First approach means we invest in your career, well-being, and success. We’re committed to building a more sustainable world through thoughtful design and collaborative partnerships, and we’re looking for team members who want to grow with us while making an impact.

HEAPY is seeking a Leadership Administration and Practice Coordinator to join our Colleague First culture in our Dayton office location in a hybrid arrangement.

You’ll be empowered to do meaningful work, develop lasting relationships, and be part of a team where your ideas, growth, and authentic self are truly valued.

While the qualifications listed below outline an ideal candidate, we encourage iniduals to apply. We value rising talent!

Position Requirements

SUMMARY

Reporting to the Chief People Officer (CPO), the Leadership Administration and Practice Coordinator supports HEAPY leaders in an efficient, transparent manner, proactively combining executive support with operational coordination.

This position provides administrative support for various practice and executive processes, including proposal development support, project planning/budgeting, customer relations management system updates, communications, calendar and meeting management, and presentations.

This role ensures leaders are prepared, workflows are efficient, and systems, meetings, and communications are executed with discretion, foresight, and precision, while continuously improving how work gets done.

QUALIFICATIONS

• Five years’ (minimum) executive-level assistant experience, preferably at a midsize company ($30m-70m company / 250+ people).
• Experience supporting multiple leaders within the organization.
• Demonstrated skills of being proactive, flexible, curious, detail-oriented, deeply service-driven, and solutions-oriented.
• Possession of a proactive and positive attitude with a willingness to learn and take on new challenges.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Aptitude for sound decision-making and problem-solving in pressure situations.
• Advanced Microsoft Office skills with exceptional efficiency, paired with a strong ability and interest to learn and adapt to new technologies quickly.
• Experience with Deltek VantagePoint or other similar system is preferred but not required.

DUTIES & RESPONSIBILITIES

• Supports executive effectiveness through managing calendars, meetings, logistics, communications, and materials.
• Maintains organized electronic files and records for the C Suite and Board of Directors, ensuring confidentiality and accuracy.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares internal meeting spaces, and attends/records/distributes meeting minutes related to the C Suite, Board of Directors, and Shareholder activities. This includes:
  • Managing meeting and travel logistics (including airline travel) for Chief Executive Officer (CEO) with a high level of attention to detail, proactively gathering relevant information about venues, rooms, layouts, and amenities to ensure leaders are prepared.
  • Reserving and coordinating external event spaces for monthly or quarterly meetings outside of the HEAPY office for executives, Board Members, and Shareholders.
  • Assisting the other executive team and/or HR with related arrangements as requested.
• Orders supplies, food, flowers, and other gifts as requested by executives or HR staff.
• Collaborates with the HR team on various projects, providing administrative support where needed.
• Assists with internal communications, including drafting memos, emails, and other correspondence as needed.
• Maintains employee confidence and protects operations by keeping human resources and private corporate information confidential.
• Helps prepare the CEO’s events and presentations, proactively managing timelines, progress, and deliverables to ensure consistent readiness and execution.
• Assists with developing visual materials and presentations and embraces technologies that streamline workflows through automation.
• Assists practice colleagues with maintaining client activities and opportunities in the customer relationship management platform.
• Upholds quality management standards by ensuring all documentation is properly entered into HEAPY systems and required design reviews are completed accurately.
• Manages inputs and outputs of the Construction Administration process per requirements, ensuring the shared portal for colleague, partner, and vendor access is maintained.
• Additional responsibilities as requested/needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to remain sedentary at a workstation for long periods of time while operating a keyboard and using a computer screen.
• Ability to operate a mouse, stylus, or similar tool to make adjustments to electronic visuals.
• Ability to see details of objects on a screen, including differences in colors, shades, and brightness.
• Ability to communicate in person and via phone with other iniduals.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both the company and clients.
• Ability to gather, organize, and evaluate information related to projects, calculations, and visual diagrams.

NOTE

This job description is not designed to state or imply that the listed responsibilities are the only duties to be performed by the colleague in this position. Duties, responsibilities, and activities may change or be assigned by a person authorized to assign such duties at any time with or without notice.

All responsibilities and requirements listed are considered essential and are subject to possible modification to reasonably accommodate qualified iniduals who may request such modification due to disabilities. This document does not create an employee contract, implied or otherwise, other than an “at will” relationship.

#LI-Hybrid

PositionAdministrative Assistant  

Exempt/Non-ExemptNon-Exempt  

Location Dayton, OH  

About the OrganizationJoin Us and Be Part of the Solution!

Tired of seeing inaction in the world? Searching for a way to affect change and be part of the solution?

HEAPY is a fast-growing, forward-thinking company driven by our core PURPOSE: To Build a Sustainable, Well, and More Resilient Society.

We deliver engineering design, building optimization, and construction management solutions that reduce energy and resource consumption and help our clients and community build a brighter future. We are a company tackling climate change and moving society forward, and we are looking for creative colleagues who want to use their strengths to make a true difference.

We want to invest in YOU through our "Colleague First" set of values. At HEAPY, you can craft the career path you want to take, in a work environment that offers flexibility, life - work harmony, and an opportunity to succeed using your strengths. We want you to make an impact through our mission of collaboration, performance, and inspiration.

Join our "Colleague First" culture - where we care about you as a person and invest in your growth and potential. Here you will find meaningful work and enduring relationships.

Operations Assistant

Lima, Peru, Hybrid, Remote

About the Role

Responsibilities include, but are not limited to:

Operations & Administration:

• Support daily administrative tasks, including document management, contract filing, and basic purchasing.
• Maintain and update the local vendor database; request quotes, compare options, and coordinate services as needed.
• Receive, organize, and process vendor invoices; coordinate with Finance for approvals and timely payments.
• Track office-related expenses and subscriptions, ensuring renewals and invoices are correctly documented.
• Coordinate logistics for meetings, internal events, trainings, and international visits.
• Assist in preparing simple operational reports and tracking internal workflows.

Vendor & Facilities Coordination:

• Serve as the point of contact for vendors, coordinating issue resolution, service schedules, and contract updates with vendors.
• Monitor service quality and escalate issues to management as needed.

Office Support:

• Support HR with administrative tasks like documentation, coworking/vendors coordination, inventory, office supplies, and general requests.
• Coordinate delivery, maintenance and replacement of laptops, accessories, and software licenses with the local IT and procurement teams.
• Escalate technical issues to IT teams or external vendors and ensure follow-up.

Compliance:

• Support operational compliance by maintaining updated internal documentation and following global/local processes.
• Assist in internal or vendor-related audits by gathering non-confidential files and administrative records.
• Keep office documentation organized and easily accessible.

Requirements

• 1–2 years of experience in operations, administration, or office support roles.
• Proficiency in Excel/Google Sheets, document management tools, and ticketing systems.
• Experience in startup, tech, or healthcare environments is a plus.
• Strong organizational skills and high attention to detail.
• Ability to prioritize and manage multiple tasks at once.
• Ownership mindset and high level of reliability.
• Fluency in English (C1) and excellent written and verbal communication skills.

Our Benefits

In addition to competitive salaries, this role includes:

• Formal employment (“Planilla”) under a Peruvian entity — all legal benefits in soles (CTS, Gratificaciones, etc.).
• Full-time schedule: Monday–Friday, 9am–6pm.
• Unlimited vacation days 🏖️ — yes, we mean it!
• EPS healthcare (Rimac) covered 100%.
• Oncology insurance (Rimac) covered 100%.
• AFP retirement plan.
• Coworking access in Miraflores, Lima — with free beverages, talks, bicycle parking, and amazing city views.
• Company laptop and tools provided.

Medical Assistant

 SSM Care Mgmt Company

Job Id R186330

MO-REMOTE

Worker Type:

Regular

Job Summary:

Assists with the examination and treatment of patients under the direction of a nurse practitioner, registered nurse, licensed practical nurse or physician.

Job Responsibilities and Requirements:

PRIMARY RESPONSIBILITIES

• Assists with treatments ordered by provider as supervised by provider, registered nurse or licensed practical nurse. Performs select clinical duties.
• Interviews patients, measures vital signs, and records information on patients' charts. Prepares treatment rooms for examination of patients.
• Performs basic clerical duties including answering the phone, maintaining records, and filing.
• Performs basic materials management functions to include ordering and stocking of supplies. Assists with maintaining a clean and orderly environment.
• Works in a constant state of alertness and safe manner.
• Performs other duties as assigned.

EDUCATION

• High School diploma/GED or 10 years of work experience
• Wisconsin ONLY - High School diploma/GED or 10 years of work experience, and graduate from a medical assistant school or training program or education equivalency for certification

EXPERIENCE

• No experience required

PHYSICAL REQUIREMENTS

• Constant standing and walking.
• Frequent use of hearing and speech to share information through oral communication.
• Frequent use of hearing to distinguish body sounds and/or hear alarms, malfunctioning machinery, etc.
• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent reaching, gripping, and keyboard use/data entry.
• Frequent use of vision for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Occasional bending, stooping, crawling, kneeling, sitting, squatting and repetitive foot/leg and hand/arm movements.
• Occasional use of vision to judge distances and spatial relationships.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Occasional lifting/moving patients.
• Occasional use of smell to detect/recognize odors.
• Occasional driving.

REQUIRED PROFESSIONAL LICENSE AND/OR CERTIFICATIONS 

• Basic Life Support HealthCare Provider (BLS HCP) - American Heart Association (AHA)

Work Shift:

Day Shift (United States of America)

Job Type:

Employee

Department:

7075000125 SJMP IM

Scheduled Weekly Hours:

40

Benefits:

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 

• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.

• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Explore All Benefits

SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status**,** or any other characteristic protected by applicable law. Click here to learn more.

Benefits

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs. 

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE). 
• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Forms Completion Specialist - Remote

locations

REM - Remote CT

Remote

time type

Full time

job requisition id

R-101642

Job Summary: 

This position is responsible for completing FMLA/Disability forms in a timely and efficient manner, ensuring accuracy and providing customers with the highest quality product and customer service. Applicants should have familiarity with medical terminology and medical office processes and procedures. Experience with FMLA/Disability forms is required.  The candidate will also demonstrate that they are culturally aligned with Sharecare, by displaying and working within the values of Servant Leadership, Family, Compassion, Accountability and Respect for their leader and their peers. They will be innovative, open to change, and display honesty and integrity in all that they do.  

 Essential Job Functions: 

• Process FMLA/Short Term Disability paperwork.   

• Communicate with patients and physician coordinators about disability/FMLA paperwork in an upbeat, patient centered attitude.  

• Process medical record requests for clients, with proper adherence to HIPAA and HITECH compliance training and laws.   

• Complete FMLA/Disability forms by utilizing industry standard responses as per the type of specialty practice.   

• Answer incoming calls, assisting multiple lines & capturing call data on Excel tracking log; provide excellent customer service by being attentive and respectful.   

• Validate and process all incoming requests for PHI.  

• Ensure patient's disability forms are completed after payment within 5-7 days (turnaround).  

• Pull patients forms and PHI requests on a daily basis for invoicing and loaded into RMS.  

• Establish and Maintain professional relationships with all account clients.  

• Monitor all EMR accounts to ensure that all requests are received and processed within required time frame.  

• Verify patient information using key identifiers. 

• Conduct quality screenings on incoming PHI to protect patient data.  

• Verify requesting party contact information including fax number or address.  

• Update and maintain an Accounting of Disclosure Log for all medical records released.  

• Provide attention and care to patients and patient representatives.

ualifications:

• 1 year prior experience in a medical records department or like setting  

• Strong computer software experience: general working knowledge of Microsoft Word & Excel  

• Excellent organizational skills a must and must be able to multi-task   

• Must be able to type 50 wpm  

• Must be able to use fax, copier, scanning machine   

• Must be willing to learn new equipment and processes quickly   

• Must be self-motivated, a team player and have proven customer satisfaction skills  

• Must have excellent Communication skills

Office Assistant - Linn County Regional Center (Part Time)

Salary

$15.55 Hourly

Location 

Hiawatha, IA

Job Type

Part-time

Job Number

02682

Division

Academic Affairs

Department

Linn County Regional Center

Opening Date

• Description
• Questions

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.

GENERAL JOB SUMMARY: 

We are seeking a motivated inidual with a positive attitude to support the Linn County Regional Center students, faculty, staff, and visitors as an office clerk in the main office. This role will serve as integral support for the team by answering phones, managing email correspondence, and assisting with general office support and building coverage as needed. The ideal candidate would be available 7 am – noon, Monday-Friday. Additional hours may be available (noon - 4 pm) as needed for vacation coverage. This position is an excellent opportunity for students or iniduals seeking part-time work in an educational setting. 

UNIVERSAL CORE COMPETENCIES:  

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence. 
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.  
• Champion Service- anticipating needs and creating a welcoming, erse, and inclusive environment.  
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.  
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Provide front desk coverage for Kirkwood Linn County Regional Center in Hiawatha
• Provide consistent and reliable office coverage with the ability to open/close the building independently if needed
• Assist students with laptop checkout and other technology needs 
• Support College Credit and High School team with large-scale event preparation or mailings as requested
• Work in coordination with other Center staff to plan and execute student activities 
• Assist Center staff with reminder phone calls, mailings, or projects
• Perform other duties as assigned

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the College in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. 
• Must remain calm when confronted with many competing demands for attention.
• Must develop a comprehensive knowledge of the college’s organization and personnel.
• Must be a positive inidual and possess excellent customer services skills.
• Be able to handle confidential information in a professional manner.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Iniduals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves sitting most of the time in an office setting. Occasional (10-33%) stooping, kneeling, crouching, grasping and walking. Frequent (34-66%) viewing computer and other close visual work and repetitive motion in using the computer to perform job-related functions. Constant (67-100%) communication: talking and listening, either face-to-face or via the telephone.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalency required.

PREFERRED QUALIFICATIONS, LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• Experience working in an office or providing clerical support is preferred.
• Familiarity with Google documents or Microsoft Office Suite preferred.

EEO/AA STATEMENT:

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404,319-398-5572,[email protected], or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone:(303) 844-5695FAX: (303) 844-4303, TDD 800-877-8339 Email:[email protected].

WHY KIRKWOOD:

The college will be closed December 24th - January 2nd, applications will not be reviewed until after the New Year. Review of applications will continue until the position is filled.

Clinic Experience Associate

Job Category: Administrative Support

Requisition Number: CLINI033878

Posting Details

• Part-Time

• Locations

  Showing 1 location

  CBI Health Centre - Nanaimo

  Nanaimo, BC V9T 2H3, CAN

Job Details

Description

Clinic Experience Associate – Nanaimo, BC

This is a part-time, casual, role to support vacation and sickness coverage.

About Rehabilitation Services

CBI Health's Rehabilitation Services supports both the physical and mental health and well-being of Canadians from coast to coast. We provide rehabilitation services through our community-based healthcare team consisting of Physiotherapists, Kinesiologists, Occupational Therapists, Psychologists, Counseling Therapists, Massage Therapists, Consulting Physicians and a Professional Support Staff, that all care for our clients. We offer a wide variety of evidence-based rehabilitation services from acute musculoskeletal and neurological injuries, chronic/persistent pain conditions, chronic health conditions, acute/chronic concussion, and mental health conditions, helping our clients regain mobility and enjoy a better quality of life. Our services focus on the inidual, meaning we design our treatment plans around unique needs and goals, adhering to best practices and consistently delivering the highest standards of quality care for the best possible outcomes for our clients.

About this opportunity

The Clinic Experience Associate is the first team member a client meets when coming into a CBI Health clinic; first impressions are important and we are looking for the right person to ensure all clients come into our clinics feeling welcome, supported, and heard. This will be achieved by creating a warm and inviting clinic environment, supporting clients with questions, and anticipating challenges with a solutions-focused approach. You will also play a key role in assisting with client scheduling, as well as other administrative duties, and ensuring effective operational flow within the clinic for both clients and colleagues.

Overall, the Clinic Experience Associate contributes to the success of the clinic by ensuring that the overall experience for those who interact with us exceeds expectations. This is accomplished by providing a personalized client experience, ensuring full and effective schedules, and offering excellent administrative support.    

A Clinic Experience Associate’s passion for making a difference for others shows in what they do and how they do it. They respect and value everyone, do what they say they will do, work with the team to support one another, and are committed to learning, improving and growing. 

Take an inside look at what you’ll do each day

• Create a welcoming environment for clients, guests, team members and stakeholders
• Respond to in-person, telephone and digital (email and SMS through Clinicmaster) inquires promptly and always within 24 hours
• Solve problems, anticipate challenges, barriers or areas of friction – mitigate or solve before they occur whenever possible and always as soon/quickly as possible
• Provide personalized interactions with clients, actively seek to understand what matters most to clients and communicating to the team so everyone is aware
• Schedule private/acute clients effectively based on the client’s Care Plan as set out by their clinician(s)
• Schedule to maximize opportunity for client access to care (including access to online booking)
• Educate and support the client in engaging with digital tools and resources such as the Client Portal and online booking
• Maintain confidentiality of client records and personal and personal health information at all times
• Facilitate effective flow within the clinic

What you need to be successful

• A natural ability to connect with people and build strong relationships
• Demonstrated ability to identify problems/potential problems quickly coupled with strong problem solving skills
• Be Pro-active and Results-oriented
• Strong written and verbal communication skills
• Ability to switch between tasks quickly and with ease
• Excellent time management and organizational skills with attention to detail
• Excellent listening and observational skills
• Strong computer literacy with various applications and programs (Microsoft Office)
• Strong customer service skills 
• Ability to work independently and as part of a cohesive team

Who you are

You are an outgoing and energetic people person. When someone approaches your area, you instinctually smile, say hello, and welcome them. You can instantly build rapport and trust with people, just by being your authentic self. You are a naturally empathetic person and enjoy making people feel comfortable, heard, and taken care of. You thrive in a fast-moving environment, love to problem solve, and to make things better for anyone you encounter.

If this sounds like you, we would love to speak with you and share our story and passion for helping others with you.

What CBI Health offers you

• Continuous learning and skills development, including growth and leadership opportunities
• Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits
• Flexible hours, which allow work-life balance and focus on quality of life

Hourly Rate Range: $21.03 - $25.13

About Us

CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and continuous learning opportunities to help advance your career, we are building a culture of inspiration, recognition and celebration for the meaningful work our team does every day, all across the country. Join CBI Health and find where your better begins. Learn more at cbihealth.ca.

CBI Health is proud to be recognized by Deloitte as one of Canada’s Best Managed Companies for the 16th year in a row. A huge thank you to all our team members, whose dedication, passion, and innovation have enabled us to achieve this recognition year after year.

CBI Health is committed to providing a erse, equitable, and inclusive workplace where everyone feels safe and accepted as their authentic selves. We actively seek qualified candidates who share our commitment to equity and inclusion and contribute to the ersification of ideas and perspectives that help us innovate and provide the best possible care to our clients.

We welcome applications from all iniduals regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristics that make each of us different.

Administrative Assistant

Location: London, United Kingdom

Description

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

With offices in Abu Dhabi, Dubai, Doha and London CBBG Group – A Vertex Company is a specialist construction expert services firm who focus on helping clients solve complex construction, infrastructure and energy disputes. CBBG Group assist clients at all stages of the dispute resolution process providing Delay, Disruption, Quantum, Technical and Expert Determination expert services. CBBG Group has significant regional and international expertise across all sectors of the construction and engineering industry. Our success is founded on performance, underpinned by the talent of our people who hold high the values of honesty, integrity, and accountability.

Job Description

CBBG is looking for an organized, proactive, and highly skilled Administrative Assistant to join our team. The ideal candidate will be a multi-tasker, quick learner, and effective communicator, with the ability to provide high-level administrative support to our executives in the UK office.

As the Administrative Assistant, you will be based in our London office and provide organizational and operational support to ensure efficient daily operations. This role involves handling administrative tasks, coordinating communication, maintaining records, and assisting with office management to support executives, managers, and team members. The role requires a high level of confidentiality, excellent organizational skills, and the ability to work in a fast-paced environment.

Core Responsibilities

Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Maintain organized filing systems (digital and physical).

Office Coordination

• Monitor and order office supplies; liaise with purchasing and service providers.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain office equipment and coordinate repairs or maintenance as needed.

Record Keeping

• Maintain accurate records, databases, and documentation.
• Assist with expense reports.
• Support HR with onboarding activities and maintaining personnel files (if applicable).

Communication & Liason

• Serve as the point of contact between internal teams, clients, and external partners.
• Assist with communication flow internal announcements.

General Support

• Perform data entry and manage spreadsheets.
• Support project coordination tasks as directed.
• Handle other duties as assigned.

Qualifications & Competencies

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred.
• 1–3 years of experience in an administrative or office support role.

Knowledge & Skills

• Strong organizational and time-management skills.
• Ability to work independently.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask, prioritize workload, and meet deadlines.
• Strong attention to detail and problem-solving skills.
• Professional attitude and ability to maintain confidentiality.

Notice to Third Party Agencies:

Please note that The Vertex Companies employs a fully staffed recruiting team. We do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.

Title: Executive Assistant and Office Manager

Location: Office - Cincinnati, OH

Type: Part-time

Workplace: onsite

Category: CourtAvenue

Job Description:

CourtAvenue is a company of industry experts accelerating digital transformation for the world’s most ambitious companies.

At CourtAvenue, you will be a part of a culture powered by entrepreneurs, technologists, data scientists and the habitually restless dedicated and energized to design products and services that transform businesses while optimizing them for growth. You will have the opportunity to learn and grow within a culture that values innovation while focusing on redesigning the experience between consumer and service (or product) by leveraging a fluid, seamless, and thoroughly transparent engagement.

CourtAvenue is looking for a "High-Velocity" Executive Assistant & Office Manager to serve as the operational backbone of our Cincinnati office. This isn't a traditional gatekeeper role; we need a proactive cultural cultivator who thrives in a fast-paced environment dedicated to success for our clients, our stakeholders and our internal teams. You will provide high-level support to senior leadership while ensuring our physical and digital office operations run without a hitch.

Responsibilities

• Manage and sort complex executive calendars and support expense reporting with total accuracy.
• Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations.
• Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more.
• Maintain the administrative budget and track all expenditures with meticulous detail.
• Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move.
• Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested.
• Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up
• Source options for supplies, swag, and thoughtful gifts to order for internal and external teams.

Requirements

• 6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership.
• 2+ years of in-office administrative or office-management experience 
• Absolute professionalism and discretion when handling sensitive information.
• Excellent written, verbal, and interpersonal communication skillsWillingness to be flexible, and manage ever changing priorities
• Proficiency in Google Workspace, Slack, and Zoom a plus
• AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output.
• Event planning experience preferredHigh school degree required; additional certifications in project management or office administration are a plus.

Additional Information:

• Our organization follows a structured-hybrid work model, where employees work in an office environment in the middle of the week and remotely on Mondays and Fridays.
• Candidates for this position must be in: Cincinnati, Ohio
• Schedule: 25 Hours/Week | Structured Hybrid
• Status: Part-Time (Benefits ineligible)

Final compensation is determined based on total related experience

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At CourtAvenue, we are dedicated to building a erse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

CourtAvenue is an Equal Opportunity/Affirmative Action employer. We recruit qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status, or citizenship status.

Operations Coordinator - Anesthesia Staffing Scheduler

Lafayette, LA

The Operations Coordinator - Anesthesia Scheduler will serve in a crucial role--as both a site liaison and the key provider point of contact. They will be responsible for managing day to day contact with facilities and providers regarding all aspects of anesthesia providers scheduling. 

Responsibilities:

• Prepare, monitor, analyze, and evaluate schedules across EAM sites. Be able to bring manager potential solutions to schedule, understanding the nuances of each facility needs and provider preferences.
• Participate in new site start up with moderate manager direction and supervision.
• Manage the schedule of a larger number of less complex sites and two or more complex sites
• Collect and maintain inidual personal preferences for scheduled shifts and time off.
• Schedule anesthesiologists and CRNAs for shifts based on practice needs, facility requirements, and provider availability.
• Ensure adequate coverage for all scheduled procedures and cases by assigning appropriate anesthesia providers to each shift.
• Reports staffing concerns immediately (over or under-staffed)
• Responsible for adding open shifts and locum needs into Lokum app or similar virtual marketplace.
• Communicate shift assignments, updates, and changes to anesthesiologists and CRNAs, ensuring clarity and accuracy in scheduling details.
• Verify creds and autonomously initiate creds for existing providers that scheduler adds at new facility.
• Coordinate emergency coverage for unexpected absences or staffing shortages to maintain uninterrupted anesthesia services.
• Complete and have a sound grasp of the Company’s Healthcare Compliance Program including participating in training, complying with policies and procedures, and alerting a supervisor to any potential violations. 
• Maintain accurate records of provider schedules, shift assignments, and staffing levels in MyStaff Schedule (MSS) with little to no assistance on advanced scheduling tasks such as linking schedules, running reports and setting up advanced validation rules
• Initiate the monthly facility billback process by sending Manager details around bill backs for each site.
• Communicate effectively with all CRNAs, physicians and administrative staff. Communicate continuously with anesthesia leadership regarding issues and concerns.
• Demonstrate courteous and cooperative behavior with managers and staff.
• Be able to handle special projects with minimal oversite from manager

Core Competencies:

• Speaks clearly and persuasively. Listens and gets clarification.  Responds well to questions.  Demonstrates group presentation skills.  Participates in meetings.
• Displays courtesy and sensitivity. Manages difficult or emotional customer situations.  Meets commitments.  Responds promptly to customer needs.  Solicits customer feedback to improve service.
• Demonstrates accuracy and thoroughness. Displays commitment to excellence.  Look for ways to improve and promote quality.  Applies feedback to improve performance.  Monitors own work to ensure quality.
• Responds to requests for service and assistance. Follows instructions, and responds to management direction.  Takes responsibility for own actions.  Commits to doing the best job possible.  Keeps commitments.  Meets attendance and punctuality

Physical Requirements and Skills:

• Proficiency in computer software, including but not limited to MSS, Paycom, Insperity, Tipalti, PowerBI, and Microsoft Office Suite 
• Must be computer literate and able to operate scheduling software and Microsoft Office applications. Evidence of Medical Terminology Proficiency.
• Prolonged periods sitting at a desk and working on a computer
• Preference given to candidates located near Lafayette, LA, but open to remote for the right candidate
• Local candidates expected to be in office Monday and Wednesday

Work Experience and Education:

• 1-3 years’ experience in administrative or clerical roles within healthcare settings and/or scheduling & staffing
• Required: High School diploma; Advanced Degree preferred

Essential Anesthesia Management is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic.  Reasonable accommodations may be made to enable iniduals with disabilities to perform the assigned and essential functions.

Executive Assistant, Product Leadership

Remote - Boston, Massachusetts; Remote - New York, New York

The Role

In this dynamic role, you will serve as a Strategic Business Partner to our Product Leadership Org. Reporting directly to the Chief of Staff, you will occupy a unique, dual-impact role: acting as a vital pillar within the Global Administration Team while acting as the driving force in the Product Organization.

This role is designed for a high-level operator who thrives in a global environment and is ready to have a seat at the table with strategic thinkers who always aim higher. You will provide direct, high-touch support to the Product Org, Chief Product Officer (CPO) and the Head of Science, acting as a force multiplier to ensure ŌURA vision is executed. 

Please note: This is a hybrid role and will require going into the office 1-2 times a week in either New York or Boston.

What You Will Do:

• Dual-Org Integration: Navigate and bridge the needs of the Global Administration team and the Product org, ensuring operational alignment between departments.
• Executive Partnership: Provide comprehensive strategic support to the Product Org, CPO and Head of Science, staying attuned to their specific priorities and departmental ecosystems.
• Operational Excellence: Proactively identify process improvement opportunities, or "friction points" within the organization and take initiative to solve them before they escalate to the executive level.
• Global Coordination: Manage complex synchronization across global time zones, ensuring alignment between global stakeholders and driving meeting agendas to achieve actionable outcomes.
• Program & Project Management: Lead high-impact ad-hoc projects, planning and executing global leadership off-sites and large-scale initiatives that foster team culture and strategic planning.
• Logistics & Intelligence: Architect intricate domestic and international travel itineraries that maximize executive productivity. Handle sensitive, confidential data with a high degree of business acumen and discretion.
• Process Optimization: Partner with the Chief of Staff to audit and improve administrative policies, ensuring they scale with a fast-growing, high-tech organization.

Who You Are:

• A Seasoned Partner: 8+ years of experience supporting C-suite or high-level Product/Tech leaders. You don’t just take direction; you provide strategic support and perspective.
• High Emotional Intelligence: Ability to "read the room," build deep relationships across the organization, and act as a culture carrier for the Product team.
• Agile & Decisive: You thrive in fast-paced environments, possessing the ability to pivot instantly and make sound decisions under pressure without needing constant oversight.
• Data & Tech Driven: Process-oriented and tech-savvy. You have a "design eye" for polishing presentation decks and a "data mind" for holding the organization to a high standard of excellence.
• Globally Minded: You are comfortable navigating the nuances of international business and are prepared for the travel required to maintain alignment across our global offices.

BENEFITS

At ŌURA, we care about you and your well-being. Everyone here at ŌURA has a ring of their own and we are continually looking to improve employee health.

What we offer: 

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave
• Amazing culture of collaborative and passionate coworkers

ŌURA takes a market-based approach to pay, which may vary depending on your location. US locations are categorized into tiers based on a cost of labor index for that geographic area. While most offers will be closer to the starting range, successful candidates' pay will be determined based on job-related skills, experience, qualifications, work location, internal peer equity, and market conditions. These ranges may be modified in the future.

Region 1 (NY metropolitan) $131,000 - $150,000

Title: Part-time Intake Case Coordinator

Location: TX-The Woodlands

Job Description: Title: Intake Case Coordinator (ICC)

Classification: Non-Exempt

Manager: Operations or Team Manager

Duties:

The Intake Case Coordinator ("ICC") is an integral member of Axiom's Ops Support - Central Services Department ("CS"). The ICC will play a key role in providing customer service and screening support to the employees of Axiom's clients. The ICC will be accountable for answering phones and taking information on new incidents/injuries, communicating, and escalating necessary information, and working with company databases. Additionally, the ICC will have other duties and responsibilities as determined from time to time by the Operations or Team Manager.

Essential Functions:

The essential functions of the ICC are to:

+ Assign new cases to medical staff in accordance with corresponding licensing laws

+ Provide excellent customer service in a fast-paced environment

+ Performing administrative duties to multiple departments as needed, in accordance with Service Level Agreements where applicable

+ Developing and maintaining cooperative and professional relationships with fellow employees, supervisors, and leadership from various departments

+ Perform initial assessments of intake calls

Qualifications:

The successful candidate should have a combination of demonstrated experience and education that is equivalent to 1 year with a focus on call center, customer service or related fields.

Physical Requirements:

+ Regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach,

+ Specific vision abilities required by this job include close vision requirements due to computer work,

+ Light to moderate lifting is required

+ Regular, predictable attendance is required

+ This is a remote position.

Powered by JazzHR

Legal Administrative Assistant (Remote - TX)

Fully Remote Location Specific

USA - TX (Remote)

Full time

R24717

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

Join our dynamic insurance defense legal team as a Legal Administrative Assistant. In this role, you'll provide essential administrative support to Client Legal Services Attorneys, ensuring the smooth management of legal proceedings. This is an excellent opportunity to gain hands-on legal experience in a collaborative, mentorship-driven environment with exposure to civil litigation.

Key Responsibilities 

• Legal Document Management: Enter and manage pleadings, motions, trial documents, and legal correspondence using the case management system. 

• Case Lifecycle Coordination: From the time a lawsuit is received, support tasks including assigning the case, preparing and sending letters of representation to insurers, filing entries of appearance with the court, tracking financials, answering complaints, sending notices of depositions or hearings, corresponding with opposing counsel, and ensuring proper file closure. 

• Calendar Management: Track trial, arbitration, and mediation dates, ensuring timely follow-ups and accurate notifications. 

• Client & Court Communication: Maintain communication with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence—strong people skills are a must. 

• Administrative Support: Perform mail handling, scanning, and filing both in-office and remotely; manage daily administrative duties with a high level of organization and attention to detail. 

• Compliance Monitoring: Ensure data accuracy and compliance using the Team Connect Litigation Management System. 

• Problem Solving: Investigate and resolve administrative challenges while remaining open to feedback and learning opportunities.

Minimum Qualifications: 

• 5+ years of Legal administrative support experience in a civil law setting is beneficial but not required.

• Exposure to a legal office environment is helpful. Candidates with transferable skills and a strong interest in legal administrative work are encouraged to apply. 

• Exceptionally organized and task-oriented. 

• Strong communication and interpersonal skills, both written and verbal. 

• Comfortable handling sensitive information. 

• Proficient in Microsoft Office and open to learning new legal systems. 

• Must be located in Texas

Supervisory Responsibilities 

• This role does not include supervisory duties.

Education:

• High School Diploma or GED ​​

Skills

Business Communications, Client Relationship Building, Collaboration, Communication, Electronic Filing, Issue Management, Legal Document Writing, Litigation, Office Administration, Time Management

Compensation

Compensation offered for this role is 18.65 - 29.54 per hour and is based on experience and qualifications.

Title: Office Admin - Part Time

Location: Panama City Beach United States

Category Venue Operations

Job Id JR2023-17646 

TG - Venue - Panama City Beach

Job Description:

Job Responsibilities

• Assist in managing and organizing office operations and procedures.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
• Maintain office supplies, equipment, and inventories, replenishing as needed.
• Prepare and edit documents, reports, and presentations as required.
• Take refund requests, receipt requests, and paperwork verification.

Critical Skills & Experience Requirements

• Proven experience in an administrative or office support role.
• Proficiency in office software including word processing, spreadsheets, and email tools.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.
• Cash handling experience

WEEKEND and NIGHT Availability is REQUIRED.

ADA

Title: Administrative Assistant - Hybrid

Location: Rochester, MN United States

• Part Time
• Office Support
• Remote: No

Job Description:

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans - to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$21.13 - $29.63/ Hour

Benefits Eligible

Yes

Schedule

Part Time

Hours/Pay Period

72

Schedule Details

Monday - Friday, business hours between 8 a.m. - 5 p.m. Proximity to the Rochester, MN campus, is required. Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. 

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status.

Title: Receptionist (part-time)

Location:

IN - Evansville

time type

Part time

On-site

job requisition id

Req.155995

Job Description:

Our associates celebrate lives. We celebrate our associates.

Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Answers, screens, and routes incoming phone calls plus other general office support duties.

JOB RESPONSIBILITIES

• Greets guests and visitors, offering assistance when entering the building
• Notifies staff members when appointments arrive and escorts guests to appropriate room
• Answers routine questions associated with services, products, location directions, etc.
• Immediately notifies and involves management with customer service and security issues
• Receives deceased belongings from family and follows chain of custody procedures
• Answers, screens, and routes incoming calls to appropriate staff members
• Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. May make coffee.
• Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture
• Receives incoming mail and packages
• Maintains organized and current electronic and paper files and records, such as deeds and trust files
• May perform light typing, proofreading, data entry or printing

MINIMUM REQUIREMENTS

Education

• High School Diploma or equivalent

Experience

• Six months general office, receptionist, or administrative support experience preferred
• Proficient at operating telephones, fax, copier

Knowledge, Skills and Abilities

• Working knowledge of MS Office Suite
• Clear and professional speaking voice and tone
• Professional interpersonal skills to handle sensitive and confidential situations
• Position continually requires demonstrated poise, tact and diplomacy
• Ability to work schedule including Saturday and or Sunday and beyond standard business hours

Postal Code: 47714

Category (Portal Searching): Administration and Clerical

Job Location: US-IN - Evansville

Title: Executive Assistant I

Location: Earth City United States

Job Description:

Company

Archimedes

Work Schedule Description (e.g. M-F 8am to 5pm)

Part time: M-Th 8:30 to 5 or it could be M, T, W, Th, F - 9:30-2:30

Overview

The part time Executive Assistant I will be responsible for executive level administrative support to the President and CEO with Archimedes, a ision of Navitus Health Solutions. The position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. This inidual will exercise discretionary powers and independent judgment that directly support management activities daily and perform tasks under only general supervision.

Responsibilities

How do I make an impact on my team?

• Support the CEO with schedules, telephone, email, filing and document organization, meeting preparation and follow up
• Prepare presentations, presentation slides and documents, and presentation support materials
• Maintain positive communications and rapport throughout the organization
• Assist VP or SVP(s) in ensuring enterprise-wide adherence to policies, procedures, compliance regulations, and other processes
• Assist all management and employees as a resource in areas of responsibility
• Organize and maintain a central corporate repository of documents and files
• Deal with multiple tasks daily, including prioritization and successful execution/resolution
• Prepare agenda and compile minutes as required for leadership meetings
• Conduct projects and participate in team activities to identify problems and improve work processes and systems
• Other duties as assigned

Qualifications

What our team expects from you?

• Minimum of High School Diploma or GED with at least three years of related work experience or a bachelor's degree with at least two years of experience
• Able to work part time M-Th 8:30 to 5 or M, T, W, Th, F - 9:30-2:30.
• Experience in a corporate pharmacy, health care, or insurance setting preferred
• PowerPoint, Word, Excel software proficiency required
• Must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements
• Participate in, adhere to, and support compliance program objectives
• The ability to consistently interact cooperatively and respectfully with other employees

Location : Address 502 Earth City Expy STE 300

Location : City Earth City

Location : State/Province MO

Location : Postal Code 63045

Location : Country

US

Location: Los Angeles United States

Job Description:

Events Assistant (Temporary, Part-Time)

Events

Reporting to the Assistant Director, Events, the Events Assistant will support the gala seating and production team, as well as additional donor events related to the museum's opening. This role will play a key role in supporting LACMA's Opening Gala for the David Geffen Galleries.

Responsibilities:

• Provides administrative support to the gala seating and production teams
• Assists with event logistics throughout planning, day-of execution, and post-event wrap-up
• Supports day-of production, including guest check-in, vendor coordination, and on-site logistics
• Manages and tracks guest lists; performs daily audits of seating charts and trackers
• Prepares, organizes, and distributes materials for seating and production meetings
• Communicates directly with major donors and trustees as needed
• Assists with invitation mailings and distribution of event materials

Benefits:

• The expected hourly rate for this Los Angeles, CA based position is $18.00-$19.75, subject to change.

Qualifications:

• Minimum of 2 years of experience in event production.
• Prior experience supporting fundraisers and/or working within non-profit organizations is highly preferred.
• Strong organizational skills with exceptional attention to detail and the ability to meet deadlines.
• Proficiency in Google Workspace, Adobe Acrobat, Microsoft Word, and Excel.
• Experience working with major donors and an understanding of donor cultivation best practices.
• Ability to thrive in a fast-paced environment, collaborate effectively with a team, and stay focused on achieving goals.
• Must be available to work evenings and occasional weekends as needed.
• Must be available full-time starting two weeks prior to the gala and through the gala weekend.

Credit Specialist

locations

Nashville, TN

time type

Full time

job requisition id

R-132073

Overall Job Objective:

The Credit Specialist will be responsible for obtaining and entering customer payments into various AR software for reconciliation. This is a Hybrid role based out of Nashville, TN, in accordance with the Safe Steps Flex schedule.

Responsibilities:

• Manage customer portals for payment and handle a wide variety of credit and collection functions.
• Supports AR with handling payment calls.
• Maintain consistency between credit and collection activities and the organization's overall customer relations strategy.
• Participate in associate meetings, communicate concerns to management, and spend time strengthening internal and external relationships.   
• Support business and sales objectives through efficient performance of job responsibilities.

Qualifications:

• 2-4 years of experience in accounts receivables or similar roles.
• Experience with QuickBooks and Sage are preferred.
• Strong written and verbal communication skills.
• Strong organizational skills with proven ability to work with a sense of urgency to meet deadlines.
• Excellent attention to details with an ability to solve problems and think analytically.
• Proficiency in Microsoft Office software (Outlook, Word, Excel, PowerPoint, Access, etc.).

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their erse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Pay Range:

$21.63 - $32.45

Title: FAMILY RESOURCE CENTER ADMINISTRATIVE ASSISTANT

Location: Redwood City United States

Job Description:

AbilityPath is hiring for a Family Resource Center Administrative Assistant!

The FRC works with families of children with disabilities and service providers to support referrals, information, education, and parent to parent support.

This role will support our FRC Team to ensure we run smoothly and can serve families in our community

Compensation: $23-$24/hr

Schedule: part time 20 hours a week (*option for hybrid 3 days a week in office)

WHAT WE OFFER:

At AbilityPath, we support a well-rounded career experience with a focus on career development, collaboration, employee wellness, and employee recognition, including the below benefits and opportunities for staff:

• Up to 4 weeks of PTO
• 10 paid holidays*
• Comprehensive and affordable medical, dental, and vision benefits upon hire*
• 401(k) plan with employer match
• Performance bonuses
• Educational reimbursement benefit with ongoing professional development and growth opportunities
• Full-time staff only

WHAT WE VALUE:

• Passion for the mission
• Interest in working with children with intellectual and developmental disabilities
• Teamwork and collaboration
• Effective and open communication, thoughtfulness, and ability to adapt
• Shared commitment to DEI in creating a community where all members can represent themselves authentically

We strongly encourage BIPOC, LGBTQ+, disabled, and any multiply marginalized people to apply. AbilityPath is committed to recruiting and retaining erse ersity among our staff teams.

ABOUT THE ROLE:

• Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly.
• Assist with planning and coordinating in-person and virtual events-including workshops, support groups, and outreach activities-by preparing materials, handling logistics, and completing post-event data entry.
• Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual).
• Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve.
• Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset.

EDUCATION AND WORK EXPERIENCE:

In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate.

• Associate's accepted, Bachelor's preferred in applicable field
• Minimum of two (2) years of applicable work experience Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and Google Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills •
• Ability to use AI
• Understand how to manage and problem-solve Zoom

HIRING REQUIREMENTS:

• Valid California Driver's License/ID
• Clean Driving Record (if applicable)
• Proof of negative TB test results
• Verification of occupational physical clearance
• Pass a criminal fingerprint clearance
• 18 years of age or job permit clearance

PHYSICAL ACTIVITY:

Employees have the opportunity to share access needs during the interview process, upon hire, and ongoing throughout their employment. AbilityPath recognizes that each person has unique access needs and we are committed to an ongoing evaluation process to make our organization more accessible to meet the needs of our team members.

• Ability to sit/stand and keyboard
• Ability to lift at least 25 lbs.
• Ability to drive and travel locally

Title: Technical Systems Administrator

Location: Remote US

Full time

Job Description:

Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow.  Apply here for your next career!

Academy of Art University is seeking a fully remote Technical Systems Administrator to support, maintain, and evolve our Brightspace Learning Management System (LMS) and related instructional technologies. This role provides full-time oversight of the configuration, stability, integration, analytics, and ongoing operation of the university’s teaching and learning environment. The learning environment includes Brightspace, Kaltura, Simple Syllabus, H5P, CampusM, LibGuides, Course Evaluations & Surveys, and Turnitin. The System Administrator is responsible for the configuration, monitoring, maintenance, regression testing, analytics, and reporting across platforms, ensuring a reliable, data-informed experience for students, faculty, and staff.

Key responsibilities include:

• Configure, monitor, document, and maintain Brightspace and all integrated instructional systems.
• Ensure that Brightspace and related systems work properly. Independently identify, track and confidently resolve system issues. 
• Configure, document, and manage organizational hierarchy, roles, and permissions.
• Develop, maintain, and enhance access to learning data through standard and custom reporting, including the creation, maintenance, and dissemination of custom reports leveraging Brightspace data sets and Advanced Data Sets (ADS) via Brightspace Analytics Builder.
• Improve efficiency and consistency through light scripting and API-based automation.
• Troubleshoot and resolve issues relating to system functionality and integrations (e.g., LTIs, APIs, OAuth connections). 
• Review and monitor system integrations, system logs, and error reporting.
• Perform monthly testing and additional quality assurance for Brightspace and related systems.
• Respond to and resolve complex help desk escalations.
• Be available outside standard working hours to address critical or emergency issues as needed.

Qualifications:

• Experience as a technical system administrator of Brightspace or similar LMS.
• Experience with QA and acceptance testing
• Strong understanding of Brightspace data sets and Advanced Data Sets (ADS) and familiarity with custom reporting using Analytics Builder or similar tools.
• In-depth understanding of organizational structure, file systems, user management and permissions.
• Bachelor’s degree in Information Technology, Computer Science, or equivalent relevant professional experience.
• Familiarity with light scripting and the use of APIs to support automation and data workflows. 
• Excellent verbal and written communication skills with the ability to clearly communicate technical and complex information.
• Ability to manage multiple priorities, work independently, and respond effectively to urgent or emergency situations.
• Proven ability to collaborate with others at all levels of the organization and external vendors.

Benefits:

Academy of Art University offers full-time employees health insurance, 401k options, paid vacation based on years of service (15 days' accrual at start), paid holidays, paid sick leave and a commuter benefit program.  The Academy also offers full-time employees an opportunity to take one undergraduate course tuition free each semester. 

Compensation:

$75,000 to $80,000.00 based on experience and location

Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.

IND123

Academy of Art University is an equal opportunity employer.  All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Title: Grants Administrator I

Job Description:

Remote

locations

Boston-MA

time type

Full time

job requisition id

RQ4043605

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Qualifications

Education Associate's Degree Financial Management required or Associate's Degree Related Field of Study required or Bachelor's Degree Financial Management preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Research administration experience 1-2 years required Knowledge, Skills and Abilities - Proficient in spreadsheets, databases, accounting, and other computer applications. - Excellent verbal and written communication, interpersonal, and problem-solving skills. - Good organization and coordination skills. - Ability to work with large financial data sets with accuracy. - Good working knowledge of research agency, sponsor, and organization funding guidelines and policies. - Good negotiation skills. - Ability to work independently. - Ability to make good judgments and resolve problems.

Additional Job Details (if applicable)

Remote Type

Remote

Work Location

273 Charles Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$62,400.00 - $90,750.40/Annual

Grade

6

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for iniduals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Client Program Coordinator

Location: Remote

Department: Professional Staff

Job Description:

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Client Program Coordinator to join our team in our Seattle, Portland, San Francisco, or Los Angeles offices.

This position offers the flexibility to be fully remote while working within reasonable commuting distance from any of our offices.  

This position is responsible for providing high level support for client program teams, including overseeing matter management, contributing to process flow organization, and serving as a liaison between the client, the firm's timekeepers, and interoffice departments. More specific responsibilities include running conflict checks, maintaining knowledge management resources, and coming up with creative solutions to business opportunities. It requires someone who is highly detail orientated, exercises sound judgment, and possesses strong administrative, organizational, and interpersonal skills while prioritizing and managing multiple assignments.  This position will require the candidate to bill the client for certain activities as directed by your manager.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Service Delivery

The Client Experience Team works to augment the traditional legal services provided to clients through proactive communication, actionable reporting, and strategic client satisfaction initiatives. The Client Program Coordinator is expected to:

• Work with lawyers and staff to meet service expectations and address specific problems or opportunities to enable the firm to provide excellent, differentiated service
• Work with legal teams and staff departments to help drive service innovation to deliver service more efficiently, effectively and profitably, including evaluating and developing new business process opportunities using technology, process improvement, legal project management, and alternative staffing
• Be willing and able to learn new technology tools (such as legal project management, data visualization, and document automation) to create efficiencies and add value to the client team
• Support the onboarding and integration of new personnel to meet client needs, including attorneys, paralegals, and staff
• Certain service delivery and project management activities will be billable to the client as directed by your manager

Project Management

The Client Experience Team is responsible for managing numerous requests that affect the firm’s legal teams, the client’s legal operations team, and corresponding success metrics, requiring deft management of time and resources. The Client Program Coordinator is expected to manage their own tasks and to:

• Act as a point of contact for the program team and responsible attorneys to intake new requests from clients, run conflict checks, and route work to timekeepers
• Edit and oversee upkeep of client-facing matter management sites
• Track and report on project plans and deliverables in support of client leadership
• Assist with the implementation of project management frameworks for the matters they support, that enable firm leadership to track progress against and adherence to the stated scope of work

Join us if you have:

• 1+ years’ experience in legal services or other services industry
• A high school diploma or GED certification; Bachelor’s degree preferred
• Ability to effectively handle multiple projects simultaneously with high attention to detail and minimal supervision
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Problem solving skills, with a focus on how we can provide a solution and not the reasons we cannot
• Strong communication skills in English, both verbal and written, including interpersonal skills
• Ability to learn new technologies quickly and independently
• Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Visio, and OneNote
• Familiarity with Microsoft Power BI, Tableau, HighQ, Azure DevOps, and Microsoft SharePoint preferred
• Availability and willingness to work overtime as needed or requested

Who We Are

Davis Wright Tremaine LLP is an AmLaw 100 law firm with 10 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by iniduals assigned to this position. It is not intended to include all duties and responsibilities.

Washington State  

The annualized salary range for this position in Washington is $62,000 to $68,000 ($31.79 to $34.87 hourly). Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.  For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly. Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

California

The annualized salary range for this position in Los Angeles is $62,000 to $71,000 ($31.79 to $36.41 hourly); and in San Francisco is $79,000 to $85,000 ($40.51 to $43.59 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law.  Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.  Commuter and Transit programs are also available.

Title: Medication Support Coord

Location: Boston, MA US

Hybrid

time type: Full time

job requisition id: RQ4046554

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

This position starts at $22.81/hr

Job Summary

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Reporting directly to the Operations Manager, Brigham and Women’s Primary Care Center of Excellence, this position effectively performs a variety of medication-related tasks, as well as other duties in support of department operations within their scope of practice. The inidual will work closely with practice-based care teams to provide patient-centered care to our population of approximately 170,000 patients. The position requires excellent customer service skills, critical thinking, and collaborative problem solving. The position requires knowledge of laws and regulations related to pharmacy practice and patient confidentiality. It also requires knowledge of medication abbreviations and symbols; medical terminology; medication indication and dosage; and common medication questions.

Brigham Health Primary Care is committed to racial justice by building and active enforcement of policies, practices, attitudes, and actions that produce equitable access, treatment, and outcomes for all people. Our clinics are grounded in team-based, patient and family-centered care. We partner with communities to seek health and wellness, working to eliminate health care inequities with an expanded care team that includes behavioral health, social workers, nurses, population health coordinators, patient navigators, community health workers, community resource specialists, high-risk RN case management, and support for virtual visits. Computer, written and verbal communication skills are necessary and prior experience with use of an electronic medical record system (i.e. Epic) is preferred. Excellent attention to detail and strong organizational skills are required. The inidual must be a graduate of an approved pharmacy technician or medical assistant program or have equivalent institutional/retail pharmacy or medical office experience. Pharmacy Technician Registration by the Massachusetts Pharmacy Board of Registration or Medical Assistant Certification is preferred. One-year experience in a medical office or pharmaceutical industry is required. Prior pharmacy experience is desirable.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Supports the Primary Care department by assisting with patient medication management.

SUPERVISORY RESPONSIBILITY: List the number of FTEs supervised. No supervisory authority is required in this capacity.

FISCAL RESPONSIBILITY: Indicate financial “scope” information, i.e.: size of budget, volume, revenue, etc. No fiscal responsibility required in this capacity

OTHER DUTIES AND RESPONSIBILITIES:

QUALIFICATIONS:

1. High school diploma or equivalent.

2. Must be at least 18 years of age.

3. Successful completion of an accredited or Board-certified Pharmacy Technician or Medical Assistant training program, or equivalent institutional/retail pharmacy or medical office experience required.

4. Achievement of a passing score on either a Board approved pharmacy technician assessment examination, a Board approved national technician certification exam, or a Board approved medical assistant certification exam preferred. 5. Registered Pharmacy Technician with the Massachusetts Board of Pharmacy or Certified Medical Assistant preferred.

6. One-year experience in a medical setting is required. Prior pharmacy experience desirable.

7. Requires knowledge of laws and regulations related to clinical practice and patient confidentiality.

8. Requires knowledge of medication abbreviation and symbols, medication indication and dosage, and common medication questions.

9. Requires knowledge of medical terminology, abbreviations and computer technology.

10. Experience with electronic medical record system(s) and Outlook is preferred. Experience with Epic is desirable.

11. Strong written and verbal communication skills in English required. Bilingual (Spanish) written and verbal communication skills a plus.

12. Ability to communicate clearly and effectively with patients, families, providers and staff while protecting patient confidentiality and demonstrating courtesy and respect.

13. Demonstrated skills in service excellence including active listening, problem solving and ability to remain calm in emotional situations.

14. Demonstrated ability to apply good judgment in resolving problems independently while following department guidelines.

15. Attention to detail, strong organizational skills with the ability to prioritize multiple tasks and work independently, especially when there are time constraints.

16. Excellent interpersonal skills and ability to work well as part of a team with all levels of personnel including, management, physicians, practitioners, and staff.

SKILLS/ ABILITIES/ COMPETENCIES REQUIRED:

1. Satisfactory command of the English language.

2. Ability to read, interpret and follow complicated verbal and written instructions precisely.

3. Ability to work with sustained attention and care on routine repetitive tasks. 4. Ability to perform mathematical calculations.

5. Must be able to work accurately under stress with time constraints.

6. Communication skills and knowledge of Primary Care policies and procedures is essential.

7. Ability to perform in a professional and courteous manner and maintain working relationships with Physicians, Nurses, Pharmacists and other health care professionals.

8. Understanding medical terminology, abbreviations and computer operation. 9. Time management and organizational skills to handle multiple tasks under time constraints.

10. Ability to organize and maintain efficient work areas and services.

11. Ability to distinguish routine functions from those requiring a Clinician’s professional judgment.

12. Attend and participate in department continuing education as requested.

Additional Job Details (if applicable)

WORKING CONDITIONS: 

Remote Type: Hybrid

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $18.99 - $27.17/Hourly

Grade: 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all iniduals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Title: Executive Assistant to the Chief HR Officer, US Region

Location: IL-Chicago

Hybrid

time type

Full time

job requisition id

2529682

Job Description:

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

What you'll be doing

As an Executive Assistant to Senior Vice-President, you are responsible for managing the day-to-day administrative activities in support of the Senior Vice-President, ensuring the department operates in an efficient manner. The role applies strong administration and organization skills to provide support activities such as calendar management, invoice processing, travel booking, preparing correspondence, and screening and evaluating email and correspondence. The Executive Assistant to SVP exercises independent initiative and judgement in managing special projects on behalf of teams, planning, and following up on details regarding conferences and assisting in implementing operational plans the role makes decisions on daily priorities, developing and maintaining administration procedures and processes, coordinating meetings, and processing expense accounts.

At CIBC we enable the work environment most optimal for you to thrive in your role. You’ll have the flexibility to manage your work activities within a hybrid work arrangement where you’ll spend 3-4 days per week on-site, while other days may be remote.

How you’ll succeed

• Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.

• Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.

• Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.

• Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

Who you are

• You’re an experienced administrative professional. You have at least 5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment.

• You’re a strong communicator. You have excellent verbal and written communications and interpersonal skills to interact with a wide range of iniduals in a wide range of situations, which usually requires tact, diplomacy, and discretion.

• You’re digitally proficient. You have a strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.

• You know that details matter. You notice things that others do not. Your critical thinking skills help to inform your decision making.

• Values matter to you. You bring your real self to work, and you live our values - trust, teamwork, and accountability.

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $75,000 - $100,000K for Chicago, IL market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members. 

This position does not offer employment visa sponsorship or relocation assistance.  

California residents — your privacy rights regarding your actual or prospective employment 

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. 

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

IL-120 S LaSalle St

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination

Title: Transfer Center Supervisor Part Time Days

Location: : Shawnee Mission, KS

Work Type: Part Time, Onsite, Day Shift

Job ID: R-0322564

Pay Range: $37.86 – $70.41

Job Description:

Our promise to you:

Joining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Job Description:

• Schedule - Part Time
• Shift Days
• Oversees and supports the work of the Staffing Coordinator and Patient Registrar, including completing annual evaluations.
• Assures efficient patient placement for all direct and ED admissions, transfers, post-operative patients, and intrahospital transfers, following protocols to secure timely and accurate information.
• Develops respectful relationships with internal and external customers by listening, understanding, and providing solutions to their needs.
• Facilitates all admission processes related to the Transfer Center, Emergency Department, and Surgical Services.
• Communicates with physicians and outlying facilities to address patient placement issues and escalates unresolved concerns using the established chain of command.

The expertise and experiences you'll need to succeed:

QUALIFICATION REQUIREMENTS:

Bachelor's of Nursing (Required)Basic Life Support - CPR Cert (BLS) - RQI Resuscitation Quality Improvement, Registered Nurse (RN) - EV Accredited Issuing Body

Pay Range:

$37.86 - $70.41

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Title: Patient Access Representative Senior

**Location:**Boston-MA

Full time

Job Description:

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary

Responsible for ensuring that all necessary information is accurately collected and recorded. Will work to provide a positive patient experience while obtaining the information necessary to facilitate patient care and billing processes. Support on-boarding efforts of junior staff by mentoring, being a go to for day-to-day questions, and training.

Does this position require Patient Care?

No

Essential Functions

• Train and mentor patient access representatives, as well as being a go to for day to day questions.
• Greet patients and provide them with exceptional customer service and support.
• Schedule appointments, pre-register patients, and process patient information accurately and efficiently.
• Respond to patient inquiries, resolve issues, and provide information about healthcare services and insurance coverage.
• Ensure that all patient information is kept confidential and secure, in accordance with HIPAA regulations.
• Stay up-to-date with healthcare regulations and policies, and be able to apply them in daily operations.

Qualifications

Education High School Diploma or Equivalent required or Associate's Degree Healthcare Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience experience in a healthcare setting, with a focus on patient access and registration 3-5 years required Knowledge, Skills and Abilities - Knowledge of patient access procedures, healthcare regulations, and insurance coverage. - Excellent customer service skills, including active listening, empathy, and effective communication. - Ability to prioritize tasks, work independently, and manage multiple projects simultaneously. - Proficiency in Microsoft Office and electronic medical record systems.

Remote Type

Hybrid

Work Location

801 Massachusetts Avenue

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$21.78 - $31.08/Hourly

Grade

4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Operations Support Specialist - Commercial Lines

Location: Stevens Point, WI

Work Type: Hybrid, Full Time

Job ID: JR-140926

Job Description:

This team supports commercial lines (CL) operational and underwriting processes.

On behalf of underwriters and sales producers, you will compile and/or share policy and coverage information for assigned lines of business and customers. This team ensures proper documentation and records management according to regulatory and Sentry standards and acts as a resource to less experienced members of the team and other Sentry business units.

What You'll Do

As an Operations Support Specialist you will:

• Provide operational and administrative services to the underwriting teams.
• Triage and complete tasks for internal and external customers.
• Work with Underwriting Support Specialists to complete new business and renewal submissions within our policy system.
• Verify and review information for accuracy along with required additional information as needed.
• Respond to service questions by investigating and handling problems and/or service issues to a satisfactory resolution.
• Perform other related job duties as needed.

What it Takes

• Associate Degree or equivalent work experience
• Minimum of 1 year of related work experience
• Excellent communication skills
• Advanced computer and Microsoft office skills beneficial
• Ability to prioritize workload and handle several projects simultaneously is desired

What You'll Receive

At Sentry, your total rewards go beyond competitive compensation. Below are some benefits and perks that you'll receive.

• Sentry is happy to offer flexibility through a scheduled Hybrid work model. Monday and Friday work from home if you choose to, Tuesday through Thursday you'll work in office.
• As a Sentry associate, you will have an in-office workspace and materials for your home office. In addition to the laptop, you will receive prior to your start, Sentry will provide equipment for your home office.
• Meal Subsidy available for associates who report to an office.
• 401(K) plan with a dollar-for-dollar match on your first eight percent, plus immediate vesting to help strengthen your financial future.
• Continue your education and career development through Sentry University (SentryU) and utilize our Tuition Reimbursement program
• Generous Paid-Time Off plan for you to enjoy time out of the office as well as Volunteer-Time off
• Group Medical, Dental, Vision, Life insurance, Parental leave, and our Health and Wellness benefits to encourage a healthy lifestyle.
• Well-being and Employee Assistance programs
• Sentry Foundation gift matching program to encourage charitable giving.

About Sentry

We take great pride in making Forbes' list of America's Best Midsize Employers. A lot of different factors go into that honor, many of which contribute to your job satisfaction.

Our bright future is built on a long track record of success. We got our start in 1904 and have been helping businesses succeed and protect their futures ever since. Because of the trust placed in us, we're one of the largest and financially strongest mutual insurance companies in the United States. We're rated A+ by A.M. Best, the industry's leading rating authority.

Our headquarters is in Stevens Point, Wisconsin, with offices located throughout the United States. From sales to claims, and information technology to marketing, we enjoy a rewarding and challenging work environment with opportunities for ongoing professional development and growth.

Sentry is an Equal Opportunity Employer. It is our policy that there be no discrimination in employment based on race, color, national origin, religion, sex, disability, age, marital status, or sexual orientation.

Title: Executive Assistant - Centralized Credentialing

Location: Chapel Hill United States

Job ID: 204358

Job Description:

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

Provides the principle office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce the attention the supervisor must give to administrative and office operation details.

Responsibilities:

1. Serves as primary assistant to a Director. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information

2. Researches and composes a variety of correspondence, memoranda and reports using office support software packages. Compiles materials from multiple sources into a unified presentation. Maintains confidentiality of information

3. Communicates and follows up with department managers regarding project and report data due to supervisor. Ensures agenda and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.

4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed

5. Schedules calendar commitments for supervisor. Arranges meetings, conferences and travel logistics for executives and officials.

6. Monitors and maintains administrative office budget.

Other Information

Other information:

Education Requirements:

● High School diploma or GED

Licensure/Certification Requirements:

● No licensure or certification required.

Professional Experience Requirements:

● Two (2) years of progressive experience in a clerical, administrative or office management role.

Knowledge/Skills/and Abilities Requirements:

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Centralized Credentialing

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $20.53 - $29.23 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

Title: Executive Assistant I - NYC

Location: New York United States

Job Description:

We are seeking an experienced Executive Assistant with at least 2+ years of experience to support senior executives. The ideal candidate will be proactive, highly organized and capable of managing complex schedules and administrative tasks. This role requires strong interpersonal skills, attention to detail and the ability to handle confidential information with discretion.

At Datadog, Business Operations run the day-to-day operations for Datadog and help to keep our employees safe, happy and productive, which means every day is different. Business Operations work closely with leadership and employees to ensure that Datadog keeps scaling smoothly and remains a great place to work.

Datadog is looking for an Executive Assistant who thrives in a fast-paced, dynamic work environment to provide exemplary support for executives located in New York. This highly visible and professional position requires diligent attention to detail, impeccable time management skills, and an ability to multitask. This role reports directly to the Team Lead, Executive Support.

At Datadog, we place value in our office culture - the relationships and collaboration it builds and the creativity it brings to the table. We operate as a hybrid workplace to ensure our Datadogs can create a work-life harmony that best fits them.

What You'll Do:

• Manage and maintain executive schedules, coordinate internal and external meetings, arrange calls, dinners, events, etc.
• Coordinate and manage projects and follow-up on action items
• Assist in the preparation of agendas and materials for meetings
• Work with the Executive Support Team on projects related to new hires, events, office functions, socials, offsite meetings, etc

Who You Are:

• 2+ years of experience supporting multiple leaders and senior executives
• Tech-savvy with a strong interest in using technology to improve work efficiency
• Proficient in Google Workspace
• Someone with high integrity who can maintain complete confidentiality on all business matters
• Even-tempered, kind and respectful; able to remain calm under pressure
• Able to communicate clearly and concisely in, both verbally and in writing
• Detailed-oriented with strong organizational and time-management skills
• A great multitasker and team player
• Comfortable working in a fast-paced, hyper-growth environment

Datadog values people from all walks of life. We understand not everyone will meet all the above qualifications on day one. That's okay. If you're passionate about technology and want to grow your skills, we encourage you to apply.

In lieu of a cover letter please answer the below questions in less than one page:

• A guest has been waiting for 15 minutes and the CEO is nowhere to be found. How do you handle the situation?
• Describe a time where you coordinated chaos to perfection.
• What apps/methods do you use to stay organized?
• LinkedIn account link

Benefits and Growth:

• Generous and competitive benefits package
• New hire stock equity (RSUs) and employee stock purchase plan
• Continuous career development and pathing opportunities
• Product training to develop an in-depth understanding of our product and space
• Best in breed onboarding
• Internal mentor and buddy program cross-departmentally
• Friendly and inclusive workplace culture

Benefits and Growth listed above may vary based on the country of your employment and the nature of your employment with Datadog.

Datadog offers a competitive salary and equity package, and may include variable compensation. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, Datadog offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, parental planning, and mental health benefits, a 401(k) plan and match, paid time off, fitness reimbursements, and a discounted employee stock purchase plan.

The reasonably estimated yearly salary for this role at Datadog is:

$83,000—$115,000 USD

Title: Speech Language Pathologist

Location: Remote, USA

RemoteContractedSLPExperienced

Job Description:

Location:  Remote

About Us 

Why Join Us? 

• Manageable caseload: Focus on quality care without burnout 
• Rewarding work: Make a direct impact on student communication and academic success 
• Professional partnership: We value and support our contract professionals as essential members of the educational team

Position Overview 

Key Responsibilities 

• Provide virtual speech therapy services in one-on-one setting 
• Plan and provide services for students with speech language impairment as well as students with various disabilities qualifying for speech as a related service 
• Assess students to identify potential communication needs including articulation, expressive/receptive, pragmatic language, and swallowing 
• Write detailed evaluation reports  
• Maintain case records including service logs, progress monitoring, and goal reporting 
• Develop, implement, and monitor Inidualized Education Programs (IEPs) 
• Collaborate with school faculty, special education staff, and administrators

Requirements 

• Active business license 
• MUST HAVE an active Delaware SLP license 
• Master’s degree in Speech-Language Pathology 
• Minimum of one year of experience providing SLP services in a high school setting  
• Excellent communication, collaboration, time management, and organizational skills

By submitting my application, I certify that the information I have provided in this application is true and complete. I understand that any misrepresentation, falsification, or omission of facts may be grounds for disqualification from further consideration for employment or, if hired, for dismissal at any time. I authorize the investigation of all statements contained in this application as may be necessary in arriving at an employment decision. I hereby release the company and any of its representatives from liability for seeking or using such information in connection with my application.

Back to Basics Learning Dynamics is an equal opportunity employer that is committed to ersity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training.

Title: Executive Assistant (Hybrid- NYC)

Location: New York United States

Job Description:

time type

Full time

job requisition id

JR1079349

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you’re passionate about developing your career, while helping others along the way, come join the Broadridge team.

About the Role

We’re seeking an experienced, organized, and professional Executive Assistant to provide high‑level administrative support and ensure seamless day‑to‑day operations. In this highly visible role, you’ll serve as a key resource to our leaders and team members, managing critical administrative functions and creating a professional, welcoming experience for associates, clients, and visitors. You’ll handle a mix of executive‑level support and general office coordination responsibilities, contributing to smooth operations across the organization.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, and expense reporting.

• Serve as a point of contact for internal and external stakeholders with professionalism and discretion.

• Support internal meetings and events, including scheduling, catering, and logistics.

• Manage correspondence, document preparation, and confidential information.

• Oversee site administrative functions such as mail, print production, courier services, and office supply management.

• Assist with special administrative projects and continuously improve office processes.

• Provide backup support for other Executive Assistants as needed.

• Share knowledge and best practices as a resource for colleagues.

What You’ll Bring

• 3–5 years of experience as an Executive Assistant or in a similar high‑level administrative role.

• Strong organizational, time‑management, and multitasking abilities with exceptional attention to detail.

• Excellent communication and interpersonal skills; capable of building relationships and handling sensitive information with discretion.

• Ability to work independently, prioritize effectively, and exercise sound judgment in a fast‑paced environment.

• Proficiency with Microsoft Office Suite and other business productivity tools.

• A proactive, service‑oriented attitude and flexibility to handle shifting priorities.

Why Join Broadridge

At Broadridge, we strive to create a collaborative, inclusive, and engaging workplace where every associate can thrive. As an Executive Assistant, you’ll play a key role in supporting our team’s success, ensuring efficiency, and representing Broadridge with professionalism and warmth every day.

Compensation Range: The hourly range for this position is between $32.00- $38.00 USD. Broadridge considers various factors when evaluating a candidate's final salary including, but not limited to, relevant experience, skills, and education. Bonus Eligibility: Bonus Eligible Benefits Information: Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings for this role.

#LI-CS2

#Hybrid

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company—and ultimately a community—that recognizes and celebrates everyone’s unique perspective.

Use of AI in Hiring 

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

US applicants: Click here to view the EEOC "Know Your Rights" poster.

Disability Assistance

We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued, and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression, and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, military or veteran status, and other protected characteristics protected by applicable federal, state, or local laws.

Title: Clinical Research Coordinator

Location: 15 New Chardon Street Boston (One Bowdoin Square)

Job Description:

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Center for Anxiety and Traumatic Stress Disorders and Complicated Grief (CATSD) at the Massachusetts General Hospital conducts state-of-the-art research aimed at improving the standard of care for people suffering from anxiety disorders. Our faculty and staff of psychiatrists and psychologists explore the mechanisms and treatment of anxiety, stress, and grief related disorders, including Panic Disorder, Social Anxiety Disorder, Generalized Anxiety Disorder, Post-Traumatic Stress Disorder, and Prolonged Grief Disorder (for more information see: https://www.massgeneral.org/psychiatry/treatments-and-services/center-for-anxiety-and-traumatic-stress-disorders

Qualifications

The Clinical Research Coordinator (CRC) will be responsible for managing studies focused on the phenomenology, biology, and treatment of anxiety, grief, and stress related disorders at the Center for Anxiety and Traumatic Stress Disorders (CATSD). As part of typical research duties and responsibilities, the CRC: 

• Collects & organizes patient data
• Maintains records and databases
• Assists with recruiting patients for clinical trials
• Obtains patient study data from medical records, physicians, etc. 
• Conducts literature searches
• Verifies accuracy of study forms
• Updates study forms per protocol
• Documents patient visits and procedures
• Assists with regulatory binders and quality assurance procedures
• Assists with interviewing study subjects
• Administers and scores questionnaires
• Provides basic explanation of study and in some cases obtains informed consent from subjects 
• Performs study procedures, which may include phlebotomy  
• Assists with study regulatory submissions
• Writes consent forms
• Verifies subject inclusion/exclusion criteria 
• Performs administrative support duties as required
• Uses software programs to generate graphs and reports

Qualified applicants must have achieved a Bachelor’s degree in Psychology or a related field. One year prior relevant coursework, research experience, and/or volunteer work is strongly preferred.

Hybrid

Work Location

15 New Chardon Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.76 - $28.44/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Title: Service Support Representative

remote type

Remote

locations

Remote - Illinois

time type

Full time

job requisition id

JR104154

The Service Support Representative role is responsible for several areas of administration including application processing, claims processing, working incoming mail and other duties as assigned.

Your Impact:

• Responsible for knowing insurance plan details such as eligibility to complete applications, enrollments or claims accurately. 

• Responsible for meeting contractual department goals by completing daily work given within guidelines set by the insurance carrier or the association and working directly with the sales team or insurance carrier when need be if questions arise.  

• Assist in printing daily batches of issue packets for new business.

• Assist in getting out-going mail to mailroom daily.

• Process daily carrier decision files for new business.

• Assign incoming mail to correct subgroup within the department.

Successful Candidates Will Have:

• High school diploma or general education degree (GED).

• Minimum of 1 year of related operations experience or equivalent combination of education and experience.

• Proficiency with basic PC skills including Microsoft Office – Word, Excel, and Outlook.

• Attention to detail with a demonstrated ability to maintain a high-level of organization while prioritizing multiple tasks throughout the workday.

• Strong interpersonal skills with a proven ability to interface effectively at all levels within an organization.

One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a erse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem. 

Pay Range:

$16.50 - $16.50 Hourly

The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role.

One80 Intermediaries is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

Title: Administrative Assistant II

Location: Customer Support Center

Job Description:

At DICK’S Sporting Goods, we believe in how positively sports can change lives. On our team, everyone plays a critical role in creating confidence and excitement by personally equipping all athletes to achieve their dreams.  We are committed to creating an inclusive and erse workforce, reflecting the communities we serve.

If you are ready to make a difference as part of the world’s greatest sports team, apply to join our team today!

OVERVIEW:

Job Duties & Responsibilities:

• Schedule and coordinate external and internal meetings

• Screen telephone calls

• Receives and directs visitors

• Update and prepare various departmental reports

• Organize travel itineraries and coordinates related arrangements

• Draft routine and non-routine correspondence, memoranda, reports, etc.

• Prepare and maintain budgets & calendars

• Work on assigned projects as needed

QUALIFICATIONS:

Education:

• High school diploma or equivalent required; college degree preferred

Experience:

• 3+ years administrative experience

#LI-BM

VIRTUAL REQUIREMENTS:

At DICK’S, we thrive on innovation and authenticity. That said, to protect the integrity and security of our hiring process, we ask that candidates do not use AI tools (like ChatGPT or others) during interviews or assessments.

To ensure a smooth and secure experience, please note the following:

• Cameras must be on during all virtual interviews.

• AI tools are not permitted to be used by the candidate during any part of the interview process.

• Offers are contingent upon a satisfactory background check which may include ID verification.

If you have any questions or need accommodations, we’re here to help. Thanks for helping us keep the process fair and secure for everyone!

Title: Instructional Designer | Talent Development - Hybrid

Location: Indianapolis United States

Job Description:

Community Health Network was created by our neighbors, for our neighbors. Over 60 years later, "community" is still the heart of our organization. It means providing our neighbors with the best care possible, backed by state-of-the-art technology. It means getting involved in the communities we serve through volunteer opportunities and benefits initiatives. It means ensuring our dedicated caregivers can learn and grow to stay at the top of their fields and to better serve our patients. And above all, it means exceptional care, simply delivered - and we couldn't do it without you.

Make a Difference

As an Instructional Designer, you'll partner with Talent Development Managers to design impactful learning experiences that align with network strategies. You'll design and deliver solutions using erse formats-video, eLearning, instructor-led sessions, and virtual tools-while advising on best practices. In addition, you'll design scalable learning aligned to business and leadership competencies and be responsible for defining and tracking program-level KPIs-ensuring learning drives measurable behavior change and business impact.

Exceptional Skills and Qualifications

Applicants for this position should be able to collaborate with others in a team setting, have excellent communication skills, and a positive attitude toward problem-solving. The Instructional Designer should also have:

• Bachelor's degree in instructional design, instructional technology, education, or related field

• Three (3) or more years of experience designing some combination of classroom training, virtual training, and eLearning

• Intermediate to advanced proficiency in Microsoft Suite and industry standard authoring platform such as Articulate Studio; as part of the interview process, you may be asked to provide work samples or complete a job-related exercise

• Accomplished at utilizing learning technology and LMS tools, Workday experience is a plus

• Strong interpersonal, collaboration, and relationship building skills

• Excels at creating and managing all marketing and communications related to identified programs while maintaining an internal website

• Excellent at project management, planning, and prioritization

• Skilled at creating post-training evaluation process management to measure and communicate KPIs

Why Community?

At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.

Operations · Remote - United States · Fully_Remote_

Executive Assistant

Note: Please submit your resume in English, as all application materials must be in English for review and consideration.

About the Role

We are seeking an experienced Senior Executive Assistant to support our CEO in a highly visible, trusted, and impactful role. This position goes well beyond traditional administrative support. You will act as a strategic partner and operational extension of the CEO—helping manage priorities, maintain momentum across relationships, and ensure opportunities, communications, and commitments are handled with care and follow-through.

The ideal candidate is highly organized, tech-savvy, and proactive, with strong judgment and the ability to operate independently in a remote environment.

Key Responsibilities

Executive & Priority Management

• Own and manage the CEO’s calendar with a strong sense of priority, context, and balance across internal and external commitments

• Anticipate scheduling needs by understanding the purpose and desired outcomes of meetings and events

• Prepare the CEO with clear briefs, background context, and organized materials using collaborative tools

• Track decisions, commitments, and action items, ensuring timely follow-up and closure

• Serve as a trusted gatekeeper, using sound judgment to manage access, timing, and information flow

Relationship & Opportunity Enablement

• Support the CEO’s external relationships by maintaining awareness of prior interactions, ongoing conversations, and next steps

• Capture and organize contacts from meetings, events, and introductions, ensuring accurate records and relevant context are maintained

• Coordinate timely follow-ups, acknowledgments, and introductions on behalf of the CEO

• Help maintain continuity across long-running relationships by tracking touchpoints and commitments

• Ensure opportunities are supported with appropriate structure, visibility, and follow-through

Systems, Tools & Information Management

• Maintain organized, searchable systems for contacts, communications, meetings, and documents using tools such as HubSpot, Asana, and Google Workspace

• Ensure CRM data is accurate, current, and actionable

• Use AI-powered tools to assist with drafting communications, summarizing meetings, organizing information, and improving efficiency

• Identify opportunities to improve workflows and implement process improvements that increase clarity and reduce friction

Sales & Growth Support

• Provide operational support for the CEO’s sales, partnership, and business development activities

• Track outreach, responses, and follow-ups to help maintain momentum across opportunities

• Assist with preparation for sales conversations by organizing context, history, and relevant materials

• Monitor inbound requests and ensure timely responses or appropriate routing

Strategic Support & Anticipation

• Stay one step ahead of upcoming priorities by recognizing patterns across meetings, communications, and commitments

• Connect information across systems and conversations to support effective decision-making

• Provide structured support on special initiatives that require coordination and follow-through

• Operate with a high level of ownership, discretion, and reliability

Qualifications

• 7+ years of experience supporting senior executives, founders, or CEOs

• Proven ability to operate independently and manage multiple priorities in a fast-moving environment

• Strong experience with digital tools such as Google Workspace, CRM platforms (e.g., HubSpot), and project management tools (e.g., Asana)

• Tech-savvy with comfort using AI tools to enhance productivity and organization

• Exceptional written and verbal communication skills

• High level of discretion, professionalism, and judgment

• Comfortable working remotely and collaborating across time zones

Why This Role Matters

This role is central to how the CEO operates day-to-day and long-term. The right person will not only keep things organized, but will actively help the CEO maintain focus, strengthen relationships, and move opportunities forward.

Benefits

• 401k Matching

• Unlimited PTO

• Healthcare, Dental, Vision, and Life Insurance

• Paid parental/bereavement leave

• Home office stipend

Salary: $95,000 - $115,000

Department

Operations

Locations

Remote - United States

Remote status

Fully Remote

Yearly salary

$95,000 - $115,000