Executive Assistant

Hybrid

Corp/Administration

New York, New York, United States

OverviewApplication

Description

Location: NYC - Hybrid

About LRN:

Do you want to use your executive assistant experience to help people around the world do the right thing? Join us at LRN to be a part of a global company where you can make an impact.

LRN is a fast-growing SaaS company providing ethics and compliance management solutions to help clients navigate complex regulatory environments and foster ethical and responsible cultures. After two recent acquisitions and significant organic growth we are proud to be serving nearly 3,000 clients across the US, EMEA, APAC, and Latin America.

Our state-of-the-art platform offers clients an intuitive user interface, mobile app, robust analytics, and industry benchmarking enabling clients to create, manage, deliver, analyze, and audit their ethics and compliance programs to align with regulatory guidance. We help some of the world’s most recognized brands reduce organizational risk – enabling them to focus on what they do best.

About the role:

We are currently seeking a highly experienced Executive Assistant to support our CEO and global leadership team. This inidual will thrive in a fast-paced, high-growth environment, bringing a proactive, detail-oriented approach and the ability to operate independently while managing competing priorities.

The ideal candidate will embody our values of integrity, humility, passion, and truth, and will be comfortable handling sensitive information with the highest level of discretion and judgment. This role requires prior experience supporting C-suite executives, strong business acumen, and the ability to anticipate needs before they arise.

In addition to executive support, this role will also serve as a key office management lead, ensuring smooth day-to-day operations and a well-functioning workplace environment.

Requirements

What you'll do:

• Provide high-level administrative support to the CEO and global leadership team, including complex calendar management across time zones, prioritization of meetings, and resolution of scheduling conflicts
• Coordinate all aspects of virtual and in-person meetings (team meetings, all-hands, off-sites, 1:1s), including logistics, materials, and catering as needed
• Manage domestic and international travel arrangements in line with company T&E policies; process expense reports accurately and in a timely manner
• Partner cross-functionally with Corp IT, Building Services, and other teams to support operational needs
• Serve as Office Manager, ensuring office operations run smoothly, including oversight of supplies, vendor coordination, and light office maintenance
• Maintain organized filing systems and documentation for quick and efficient access to information
• Act as a central point of coordination across teams to support company-wide initiatives, deadlines, and communications
• Support the executive team with ad-hoc projects and strategic initiatives as needed
• Build strong relationships across all levels of the organization and act as a trusted partner to leadership
• Demonstrate a growth mindset, proactively learning about the business, products, and priorities to better support decision-making

What we're looking for:

• Proven experience supporting C-suite executives in a fast-paced, dynamic environment
• Prior experience in an Executive Assistant and Office Manager capacity
• Strong proficiency in Outlook, Concur, and Microsoft Office
• Experience working in a business office setting; Tech or Financial Services preferred
• Bachelor’s degree or equivalent experience
• Highly organized, proactive self-starter with exceptional attention to detail
• Ability to manage ambiguity, shifting priorities, and high-volume workflows
• Strong ability to anticipate needs and think several steps ahead
• Discretion and sound judgment in handling confidential information
• Tech-savvy with the ability to quickly learn new tools and systems
• Highly responsive with strong follow-through on open items
• Excellent written and verbal communication skills, including strong business vocabulary and grammar
• Team-oriented mindset with a willingness to “pitch in”—no task too big or too small

Benefits

• Flexible PTO plus US public holidays and Sick Time
• Medical, Dental and Vision Benefits
• Excellent 401K with employer match
• Life Insurance, short-term and long-term disability benefits
• Health & Wellness reimbursements
• Health Saving & Flexible spending account
• Employee Assistance Plan

Business Administrator

United States (Hybrid)

• Job Identification: 43215
• Job CategoryBusiness Services
• Degree LevelBachelor's Degree
• Locations 12901 Bruce B Downs Blvd, Tampa, FL, 33612, US(Hybrid)
• Hiring Salary$48k-$60k
• Essential PersonnelNo

Job Description

Organizational Unit:

Position Summary:

Reporting directly to the Chief of Faculty & Staff Relations, this role serves as an operational partner to supervisors, and college leadership to ensure internal staffing actions align with funding availability, university policies, operational needs, and strategic priorities.

This position serves as a key liaison between internal department leadership and central administrative offices, including HR, Finance, and other university partners. The role supports the coordination of personnel-related processes, operational planning, funding alignment, and administrative activities across the College of Nursing.

Responsibilities

• Oversee internal administrative operations for non-faculty personnel, including staff, administrative, and OPS employees
• Maintain college records and ensure compliance with university, state, and internal requirements
• Coordinate the college’s response to personnel management activities, including development of position descriptions, funding confirmation, appointment tracking, and related documentation. 
• Support the operational needs of the college by monitoring staffing needs, vacancies, temporary assignments, and funding expirations
• Serve as a liaison between supervisors, Central HR, budget personnel, and other stakeholders
• Manage payroll costing for adjunct instructors, OPS employees, student employees, and other designated personnel groups
• Coordinate the college’s programmatic onboarding activities, including workspace, equipment, system access, and operational readiness
• Develop and maintain internal SOPs, tracking tools, training materials, and process improvement initiatives in support of the College of Nursing
• Provide guidance and support to supervisors and leadership on personnel processes, timelines, and operational best practices

Qualifications

Minimum Qualifications

This position requires a Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal-related work experience; or six years of fiscal-related work experience.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.

Preferred Qualifications

• Master’s degree in business administration (MBA), Public Administration, Higher Education Administration, or a related field
• Experience in higher education, healthcare, or public-sector environments
• Strong organizational, analytical, and problem-solving skills
• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong interpersonal and communication skills with the ability to work collaboratively across multiple units
• Ability to handle sensitive and confidential information with discretion

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws: 

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and iniduals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains affirmative action programs for protected veterans and iniduals with disabilities in accordance with all applicable federal and state laws.  This job description does not constitute an employment contract.

Fully Remote Executive Assistant to Founder of Fintech-focused Investment Firm

New York, NY

Our client, the Founder of a fintech-focused investment firm, is seeking a superstar Executive Assistant/ Right-Hand Partner. The ideal candidate operates with a rare combination of polish and grit—someone who thrives in a high-energy, fast-paced environment and is comfortable working independently with minimal direction.

This inidual is not only exceptionally detail-oriented, but also proactive, agile, and capable of driving initiatives from 0 → 1 → completion. 

This is a fully remote role.

This role is less about having all the answers upfront and more about the ability to learn quickly, iterate in real time, communicate with clarity, and take full ownership across a wide range of responsibilities. You will act as a true extension of the Founder—anticipating needs, solving problems, and ensuring seamless execution across both professional and personal domains.

RESPONSIBILITIES

• Manage inbox with the goal of reducing noise and surfacing only key communications
• Leverage and thoughtfully manage the Founder’s network—coordinating high-touch introductions, curating relationships, and seamlessly orchestrating dinners, meetings, and small-scale events
• Take initiatives from concept through execution, navigating roadblocks independently
• Source, evaluate, and coordinate with external vendors, consultants, and partners
• Own and execute a wide range of business projects, often with ambiguity

REQUIREMENTS

• 10+ years in a relevant administrative capacity supporting entrepreneurs/founders within tech or finance
• Exceptionally strong ability to learn quickly and independently
• Highly intelligent with excellent critical thinking and problem-solving skills
• Strong research capabilities and comfort synthesizing complex information
• Comfortable working alone and owning projects end-to-end
• Clear, concise communicator (written and verbal)
• Calm and effective in ambiguous or evolving situations
• Proactive, resourceful, and execution-oriented
• Tech-savvy and comfortable using tools such as ChatGPT, Google Alerts, LinkedIn, CRM systems, and email platforms
• Bachelor's degree preferred

HOURS

9:00am-6:00pm EST hours + 24/7 availability

Title: Office Manager

Location: Winter Park, Florida

Hybrid

Job Description:

Summary:

The Office Manager is responsible for delivering comprehensive administrative and operational support to the Florida office. This role ensures a well-organized, efficient, and professional workplace environment while supporting the broader Florida team through coordination of office operations, facilities, logistics, and employee experience initiatives.

Responsibilities:

• Oversee day-to-day office operations and serve as the primary point of contact for property management and building services.
• Coordinate all facilities-related needs, including maintenance, utilities, janitorial services, mail operations, and safety compliance.
• Maintain a clean, organized, and fully functional office environment, proactively identifying and addressing issues.
• Manage purchasing, budgeting, and inventory for office supplies, kitchen items, and other workplace essentials.
• Provide administrative support to the Florida team, including managing calls, scheduling meetings, preparing materials, and responding to general office requests.
• Partner with IT to support office technology and infrastructure, including workstation setup, conference room functionality, and coordination of technical needs.
• Coordinate employee experience initiatives such as wellness programs, office events, volunteer opportunities, and engagement activities.
• Communicate office-related updates, policies, and procedures to employees.
• Coordinate logistics for meetings, visitors, and internal events.
• Provide backup reception and administrative coverage for the Boston office as needed.

Qualifications:

• 2–5 years of experience in office management, workplace operations, administrative support, or a related field.
• Experience coordinating vendors, facilities, or office services.
• Strong organizational skills with the ability to manage multiple priorities and adapt in a fast-paced environment.
• Excellent interpersonal and communication skills, with a customer-service mindset and a focus on employee experience.
• High level of professionalism, discretion, and reliability.
• Proficiency in Microsoft Office and comfort with workplace technology tools

This role is based in our Winter Park, FL office on a hybrid schedule - 4 days per week in-office, 1 day per week remote. 

GW&K Investment Management is an equal opportunity employer and provides equal employment opportunities to all associates and applicants for employment without regard to gender, race, color, national origin, ancestry, pregnancy, marital status, religion, age, disability, veteran status, sexual orientation, genetic information, or any other characteristic protected under applicable federal, state or local laws.

Administrative Assistant II, Cognitive Neurology

locations

Beth Israel Deaconess Medical Center

time type

Full time

job requisition id

JR92487

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

The Administrative Assistant II will support the Cognitive Neurology Department at Beth Israel Deaconess Medical Center in Boston, MA.

This will begin as an on-site role, at Beth Israel Deaconess Medical Center in Boston, MA, Monday through Friday, first shift. Following three months of employment and upon being fully trained, the incumbent may work two days remotely per week.

Job Description:

Provides administrative support to physicians in their clinical practice, academic and research roles

​Essential Responsibilities:

• Answers and screens telephone calls . Takes accurate messages or directs call to appropriate person. Greets and directs patients, families, visitors and staff. Responds to requests in a timely manner and provides clear, accurate information within scope of knowledge and authority.

• Updates patient demographic and insurance information as necessary and obtains specialist referrals for all patient appointments. Schedules patient appointments utilizing scheduling tools and resources. Coordinates and communicates ancillary appointments and procedures working with other hospital staff as needed.

• Obtains patient information and materials as needed from referral sources. Prepares patient records for clinical activities and maintains patient records for physicians. Acts as liaison with other departments and external customers in a calm and supportive manner. Handles confidential information appropriately and explains policies and procedures when necessary.

• Collects co-payments from patients at point-of-service. Coordinates billing tickets for office visits and services following established procedures. Forwards all billing fee tickets according to protocol to billing staff. Reconciles collections at the end of the business day per established protocol.

• Maintains physicians' clinical and administrative schedules and calendars. Types correspondence, manuscripts and/or others documents. Transcribes letters and patient notes as needed for physicians and facilitates in clinical computer systems. Prepares and distributes routine reports.

• Notifies, confirms, and reminds patients of scheduled appointments such as consultation, follow up, or simulation via letters or phone calls.

• Obtains authorization for radiologic exams as needed.

• Sorts, copies, files and distributes all incoming and outgoing correspondence and mail to the appropriate parties in absence of AAI.

• Participates in and is responsible for special projects and process improvement initiatives as requested.

Required Qualifications:

• High School diploma or GED required. Associate's degree preferred.

• 1-3 years related work experience required.

• Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Preferred Qualifications:

• Healthcare experience.

Competencies:

• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.

• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

• Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$21.00 - $28.26

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law.  Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Kidney Care Specialist

Address: 2300 Emerald Pl, Ste 101, Greenville, North Carolina, 27834, United States of America

Job ID: R0249467

Location Type: Remote

Job Description:

PURPOSE AND SCOPE:

The Kidney Care Specialist (KCS) supports patients with Chronic Kidney Disease (CKD) and End Stage Renal Disease (ESRD) by driving early education adoption, care navigation, and engagement through a combination of field-based physician and community outreach and virtual patient support. This role bridges the gap between diagnosis and informed treatment choice, ensuring patients receive timely, consistent education and support across the kidney care continuum. Deployment may vary by market need and may include field-based, virtual, or hybrid responsibilities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Provide virtual care navigation to CKD and ESRD patients regarding kidney disease progression, treatment options (including home modalities and transplantation), and self-management strategies using approved digital platforms. 
• Conduct scheduled and on-demand virtual or in-person patient interactions (video, phone, and electronic communication) to assess patient needs, readiness, barriers, and preferences. 
• Collaborate with nephrologists, advanced practice providers, care teams, and internal partners to support coordinated patient care and appropriate referrals. 
• Build and maintain strong working relationships with nephrologists, advanced practice providers, clinical managers, care coordinators, and practice staff to support aligned Kidney Care Advocate and value-based care objectives. 
• Partner with internal stakeholders (KCA leadership, Value Based Care Health teams, operations, clinical, and market development) to ensure consistent messaging, coordinated workflows, and patient follow-through. 
• Serve as a trusted resource to referring practices by providing timely communication, education updates, and patient status as appropriate 
• Document patient interactions, education provided, and outcomes accurately and timely in designated systems (e.g., Salesforce, EMR, or other approved platforms). 
• Support referral workflows by ensuring patients are appropriately educated, tracked, and followed through the kidney care continuum. 
• Utilize virtual tools, dashboards, and reports to track patient engagement, outcomes, and program performance, escalating concerns as appropriate. 
• Participate in the development, evaluation, and continuous improvement of virtual education materials, documentation, and on-demand content. 
• Maintain up-to-date knowledge of kidney disease, treatment modalities, and Fresenius Kidney Care programs to ensure consistent, compliant education. 
• Identify patient barriers to care (social, logistical, educational) and connect patients with appropriate internal or external resources. 
• Support quality, safety, and compliance initiatives by adhering to all regulatory, privacy, and documentation standards. 
• Participate in team meetings, training sessions, and performance reviews as required. 
• Support patients longitudinally, reinforcing education, and navigating next steps in collaboration with the care team. 
• Perform other related duties as assigned.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• Role may be field-based, virtual, or hybrid depending on market needs. 
• Field-based roles may require extensive local or regional travel.  
• Valid driver’s license with reliable transportation and the ability to travel extensively within the assigned market.    
• Travel to regional business units, corporate meetings, and on-site training will be required.    
• Extensive regional travel to physician groups, healthcare locations, and associate home base.    
• Must be willing to work occasionally in the evening and weekends, as needed.   
• Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.   
• Prolonged periods of sitting and computer use. 
• Reasonable accommodations may be made to enable iniduals with disabilities to perform essential functions.

SUPERVISION:

• No direct supervisory responsibilities.  

• Works under the guidance of Kidney Care leadership and in close collaboration with clinical and operational teams.

EDUCATION AND REQUIRED CREDENTIALS:

• High School diploma or G.E.D. required; 3-5 years clinical background preferred
• Relevant licensure or certification preferred, as applicable.

EXPERIENCE AND SKILLS:    

• Minimum 1-3 years of experience in kidney care, chronic disease management, or related healthcare fields. 

• Experience working with CKD, ESRD, dialysis, or chronic disease populations preferred. 

• Prior experience delivering virtual or telephonic patient education is strongly preferred. 

• Strong communication skills with the ability to explain complex clinical concepts in a clear, patient-friendly manner. 

• Demonstrated ability to engage patients remotely and build trust in a virtual environment. 

• Strong organizational and time-management skills with the ability to manage a virtual caseload. 

• Proficiency in Microsoft Office applications and experience with CRM systems (e.g., Salesforce) and/or EMRs. 

• Excellent verbal and written communication and presentation skills. 

• Comfort with digital platforms, virtual meeting tools, and data-driven workflows. 

• Valid driver’s license with reliable transportation and the ability to travel within the assigned market. 

• Ability to work autonomously but collaboratively on a team

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors

Title: Remote Legal Assistant

Location: United States

Job Description:

We're accepting applications from any U.S. location - this is a remote position.

Equivity is seeking a detail-driven Legal Assistant to support electronic filing operations.

This is a full-time position working Monday–Friday, 9:00 AM–6:00 PM Eastern Time with a 30-minute lunch.

Live, real-time availability during scheduled hours is required.

This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency.

Experience e-filing in at least two jurisdictions is strongly preferred.

What You’ll Do

• Prepare and submit electronic filings following established procedures

• Monitor submission status and confirm successful filings

• Coordinate corrections and resubmissions when needed

• Track deadlines and ensure timely processing

• Maintain organized filing records and confirmations

• Communicate filing updates clearly to internal team members

What We’re Looking For

• Minimum 1 year experience in a legal assistant or legal administrative role

• Minimum 1 year experience e-filing in state court

• Experience e-filing in at least two jurisdictions is strongly preferred.

• Strong attention to detail and commitment to accuracy

• Ability to follow defined processes and maintain consistency in high-volume work

• Comfortable working within structured workflows and managing deadline-driven tasks

• Comfortable quickly learning and working within new filing systems and platforms

• Clear written and verbal communication skills

• Ability to work independently in a remote setting

Compensation & Benefits

• Medical, dental, and vision coverage

• Training will be provided

• Paid sick time

• Eight paid holidays

• Employee discounts and expense reimbursements

• Ongoing professional support

Why Join Equivity

Equivity was founded by an attorney and is led by legal professionals who understand the importance of precision and timeliness in legal operations. Our team works remotely within a structured, process-driven environment with clearly defined expectations. This role offers the opportunity to build specialized expertise in legal filing coordination while working within a consistent and well-supported workflow.

About Equivity

Equivity provides virtual paralegal, administrative, reception, staffing, and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.

Title: Senior Router Roll Off-North

Location: Pompano Beach, FL, United States (Remote)

Job Description

**Remote Position with virtual and onsite training 

Must reside within the Florida Market area!

Routing/Dispatch Experience Needed!

Strong Communication and Computer Skills preferred!

Shift:  5:30am - 2:00pm ET   Monday-Friday   Rotating Saturdays

I. Job Summary 

II. Essential Duties and Responsibilities 

• Works with routing specialists, route managers, and the service department to optimize complex routes
• Dispatches drivers to calls as they are received, using information on customer needs, drivers’ locations and loads, and daily factors to balance cost and speed of response
• Fields incoming calls from customers, and e-mails from customer service and sales department; manages requests for pick-up or container delivery and ensuring same-day service
• Initiates outbound calls to customers while drivers are on-site/location, resolving pick-up and other issues
• Troubleshoots and resolves potential delivery and pick-up problems before they result in service issues
• Records and documents information from Drivers and distributes to appropriate departments
• Communicates with maintenance shop personnel and serves as an emergency point of contact for down wires and other issues
• Serves as point person for manager, coordinates projects and other tasks as necessary
• Delegates work in managers absence
• Serves as an escalation point for other Dispatchers in the department
• Train new Dispatchers
• Can be asked to cover all lines of business (Commercial, Residential, Roll-Off), multiple sites etc. within an area

III. Supervisory Responsibilities 

IV. Qualifications 

A. Required Qualifications  

• High School Diploma or G.E.D (accredited).
• 2 years Minimum of previous dispatching experience (in addition to education requirements).

B. Other Knowledge, Skills or Abilities Preferred

• Additional or specialized training in transportation, logistics, or similar area of study

• Customer service experience in a call-center environment preferred. 

• Computer skills with ability to handle multiple monitors, programs and systems 

• Must be able to communicate effectively and professionally via e-mail, telephone, and 2-way devices 

• Must have the desire and ability to learn Waste Management proprietary software applications

V. Work Environment

• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.

• Normal setting for this job is: home office setting.

The expected base pay rate for this position across the U.S. is $22.00. This pay rate represents a good faith estimate for this position. The specific salary offered to a successful candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location

VI. Benefits 

If this sounds like the opportunity that you have been looking for, please click Apply.

About Us

ABOUT WM

WM (WM.com) is North America's leading provider of comprehensive environmental solutions. Previously known as Waste Management and based in Houston, Texas, WM is driven by commitments to put people first and achieve success with integrity. The company, through its subsidiaries, provides collection, recycling and disposal services to millions of residential, commercial, industrial, medical and municipal customers throughout the U.S. and Canada. With innovative infrastructure and capabilities in recycling, organics and renewable energy, WM provides environmental solutions to and collaborates with its customers in helping them pursue their sustainability goals. WM has the largest disposal network and collection fleet in North America, is the largest recycler of post‑consumer materials and is a leader in beneficial use of landfill gas, with a growing network of renewable natural gas plants and the most landfill gas‑to‑electricity plants in North America. WM’s fleet includes more than 12,000 natural gas trucks – the largest heavy‑duty natural gas truck fleet in the industry in North America. Healthcare Solutions provides collection and disposal services of regulated medical waste, as well as secure information destruction services, in the U.S., Canada and Western Europe. To learn more about WM and the company’s sustainability progress and solutions, visit Sustainability.WM.com.

Equal Employment Opportunity

For United States:  WM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

For Canada:  WM is committed to the principle of equal employment for all applicants and employees, without discrimination on the basis of all grounds protected by applicable human rights legislation. Accommodations are available on request for candidates taking part in all aspects of the selection process. Please notify us if you require accommodation.

Real ID

In order to travel by air or access federal property, federal law requires iniduals have a REAL ID or an acceptable alternative. This position may require the successful candidate to travel by air for business reasons or service federal property. Accordingly, successful candidates must have, or be willing to obtain, a REAL ID or TSA‑approved alternative.

About the Team

What is the value of a WM job? At WM we know that the value of a WM job is more than a paycheck. It’s a way to create opportunities for you and your family. This is why we are constantly working to make WM a great place to work and grow a career. We Are WM is what defines the perks of being in the WM family – from benefits, to resources and engagement activities. 

We are People First. We are Committed to Your Growth. We Are Investing in You. We are a Family. We are Stable. We are Always Working for a Sustainable Tomorrow. 

Job Info

• Job Identification2345650
• Job CategoryOperations Support
• Job ScheduleFull time
• Locations 3831 N POWERLINE RD, POMPANO BEACH, FL, 33073, US(Remote)

Title: Executive Assistant

Location: Oxford, MA United States

Job Description:

Here at Wilson Language Training, we are committed to working together for our mission to achieve literacy for all. We believe literacy is a fundamental right and should be attainable for all people. We strive to reflect this belief in our work.

The success of our team members is no less paramount. Were dedicated to ensuring that every Wilson employee experiences truly satisfying professional development while feeling inspired to bring their authentic selves to work.

Wilson Language training is looking to hire an Executive Assistant. This position is onsite at our Oxford, Massachusetts Campus 4 days a week with option to work one day remote on a remote basis.

Job Summary:

The Executive Assistant supports one or more senior leaders by managing calendars, coordinating meetings, handling communications, and ensuring smooth day-to-day operations. They will also support the Senior Executive Administrator to the CEO in their day-to-day activity and have work delegated to them as needs arise. This role is ideal for a highly organized, detail-oriented inidual who thrives in a dynamic environment and demonstrates strong judgment.

Responsibilities/Accountabilities

• Own and manage executive calendars with a focus on prioritization and efficiency. Proactively schedule, reschedule, and resolve conflicts with minimal oversight. Align calendar to strategic priorities and key initiatives. Ensure executives are prepared with necessary materials and context.
• Coordinate internal and external meetings, including logistics and materials. Prepare agendas, briefing documents, and meeting notes as needed.
• Manage travel arrangements, itineraries, and expense reporting accurately and efficiently.
• Maintain organized digital filing systems.
• Handle confidential information with discretion and professionalism.
• Anticipate executive needs and proactively address potential issues.
• Serve as a point of contact between executives and internal teams.
• Support coordination of cross-functional meetings and initiatives.
• Ensure timely follow-through on key priorities.

Skills, Competencies, and Experiences

• Administrative & Organizational Excellence: Strong organizational and time management skills. Ability to manage multiple priorities with high attention to detail. Consistently delivers high-quality, accurate work.
• Communication Skills: Clear, professional written and verbal communication. Ability to interact effectively with internal and external stakeholders. Strong listening and follow-through.
• Proactivity & Problem Solving: Anticipates needs and takes initiative without being asked. Able to identify issues and propose solutions. Comfortable operating in a fast-paced, changing environment.
• Technology & Tools: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with calendar management and collaboration tools. Comfortable learning new systems and tools quickly.
• Cross-Functional Collaboration: Ability to work effectively across teams and functions. Builds strong working relationships. Demonstrates reliability and responsiveness.

Inidual Competencies:

• Handles sensitive and confidential information appropriately.
• Representing executives and the organization with professionalism.
• Highly reliable and accountable.
• Positive, can-do attitude
• Strong attention to detail.
• Growth mindset and willingness to learn.
• Able to process and prioritize information effectively.
• Demonstrates good judgment.
• Strong interpersonal skills.
• Builds trust quickly with stakeholders.
• Communicates clearly and respectfully.
• Willing to roll up sleeves and support wherever needed.
• Takes ownership of responsibilities and outcomes.
• Continuously seeks to improve and grow in the role.

Wilson has identified the anticipated pay range for this role based on the many factors that we consider in defining compensation levels for our roles, including market data, and internal equity considerations. Actual pay, and allocation between base and any target discretionary bonus, will vary based on geographic location, education, work experience, skills, market data, and internal equity considerations. Wilson offers competitive benefits, including:

• Medical, dental, vision, and Life & Disability Insurance
• 401k plan with partial employer match
• Paid Time Off
• Paid holidays
• Tuition reimbursement
• OConnor days, which refers to a company-wide office closure between Christmas and New Years Eve, as well as other perks.

Anticipated Salary Range: $50,000 to $60,000

Attorney Recruiting Specialist

locations

Philadelphia, Pennsylvania

time type

Full time

job requisition id

R3905

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire an Attorney Recruiting Specialist reporting to the Attorney Recruiting Manager.  This position will reside in the Philadelphia office and will be responsible for coordinating a wide range of activities supporting the overall planning, management and administration of law student and lateral attorney recruiting and integration.

A hybrid in-office/remote working schedule is available for this position.

Primary Functions and Responsibilities

Law Student Recruiting

• Lead and coordinate all aspects of 1L, 2L, and entry-level associate recruiting, delivering a seamless and high-touch candidate experience.
• Partner with the recruiting manager to execute dynamic law student outreach initiatives, including 1L programming, inclusion events, and Law School Alliance activities.
• Cultivate strong relationships with career services professionals and student organization leaders.
• Design and execute impactful recruiting events, receptions, and follow-up strategies that strengthen the firm’s brand on campus.
• Manage recruiting systems (e.g., ViRecruit) and develop insightful, data-driven reports to inform strategy.
• Review candidate materials and serve as a primary point of contact throughout the recruiting lifecycle.
• Prepare and submit data for NALP and other industry reporting, ensuring accuracy and timeliness.
• Coordinate callback interviews and create a polished, welcoming interview experience.
• Support recruiting committee preparation and contribute to offer strategy and follow-up for rising 2Ls.

Lateral Associate Recruiting

• Collaborate with the recruiting manager and practice groups to launch and support lateral hiring searches.
• Identify and engage high-caliber candidates aligned with firm needs.
• Coordinate all aspects of candidate evaluation, including screening, interviews, and scheduling.
• Prepare polished candidate materials and offer documentation.
• Ensure a smooth and positive onboarding experience for lateral hires.

Summer Associate Program

• Help deliver a best-in-class summer program, including orientation, training, and signature events.
• Oversee the assignment process, maintaining a robust pipeline of meaningful work and tracking performance feedback.
• Plan and participate in engaging social programming that fosters connection and firm culture.
• Act as a trusted resource and primary point of contact for summer associates and attorneys.
• Drive consistent communication to ensure an inclusive, rewarding, and memorable summer experience.

Fall Associate Orientation

• Manage the incoming associate pipeline and track clerkship data.
• Coordinate all aspects of onboarding for the fall associate class.
• Oversee bar exam registration, preparation programs, and related logistics.
• Administer relocation stipends and loan programs.
• Plan and execute a comprehensive and welcoming fall orientation program.

Additional Information

• Occasional travel to law schools and firm offices is expected.
• Flexibility to work evenings and weekends, particularly during peak recruiting seasons (summer and fall).

Experience & Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of related law firm recruiting or campus recruiting experience, or an equivalent combination of education and experience.

Key Skills & Competencies:

• Exceptional communication skills, both written and verbal.
• Strong attention to detail and organizational excellence.
• A client-service mindset with the ability to build relationships across all levels.
• Proven ability to manage competing priorities in a fast-paced environment.
• Collaborative team player with the ability to work independently.
• Basic knowledge of the Microsoft Suite (MS Word, PowerPoint, Excel, Outlook, Teams). Knowledge of ViRecruit is a plus.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

#LI-Hybrid

#LI-DT1

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Senior IP Trademark Docket Specialist

locations

Washington, District of Columbia

Orange County, California

New York, New York

Houston, Texas

Seattle, Washington

Chicago, Illinois

Boston, Massachusetts

Silicon Valley, California

San Francisco, California

Philadelphia, Pennsylvania

time type

Full time

job requisition id

R3982

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Senior IP Trademark Docket Specialist for the Trademark and Copyright practice group. The Senior IP Trademark Docket Specialist maintains at an advanced level the Trademark computerized docket system and is supervised by the Docket Supervisor, but will have daily contact with, and will receive guidance from the Senior Manager of Trademark Portfolio Services and all of the attorneys and staff in the practice group for whom this inidual provides support. The position of Senior Trademark Docket Specialist is highly substantive, and the inidual holding the position will have a significant role on the docketing team.  

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Washington, D.C., Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle or Chicago office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Key responsibilities of this position may include:

• Acting in a leadership role with the docketing team to ensure trademark docketing team is performing in line with the expectations of the Firm and practice group  

• Maintaining docket due dates and remarks in the Firm’s trademark computerized docket system including incoming domestic and foreign communications and papers filed in the U.S. Patent and Trademark Office (USPTO)  

• Adapting to specific docketing procedures for certain clients while ensuring that firm policies and risk management are adhered to  

• Processing delivery of incoming electronic communications pursuant to departmental procedures  

• Conducting quality checks on work performed by trademark docket clerks and trademark docket specialists as needed 

• Programming, running, and delivering docket reports to attorneys and legal staff  

• Monitoring trademark daily dockets and provides call up services to attorneys and other trademark team members as necessary to clear final dates 

• Generating new trademark matter number request reports and sends them to the new business department 

• Performing other duties as assigned

Education and Qualifications

• High school diploma

• 5 to 7 years of trademark docketing experience; or equivalent combination of education and experience.  

• CPI experience is preferred

• Excellent written and oral communication skills

• Strong proofreading skills and exceptional attention to detail

• Time management and organizational skills to prioritize work

• Self-starter with a professional demeanor and ability to work independently with minimal supervision

• Strong interpersonal skills and ability to build relationships with a wide range of iniduals with differing opinions and erse personalities

• Proficiency with Microsoft Office, iManage, and ability to adapt to new software programs

• Candidates must possess a team-oriented attitude

Benefits / Why Join Us

Morgan Lewis offers attractive benefits and competitive salaries. Our compensation structure rewards exceptional performance and recognizes the talent and experience that our people gain with each year of service. We are committed to offering the best and most comprehensive benefits including:

• Medical coverage, with a variety of plans

• Health care and dependent care reimbursement accounts

• Domestic partner coverage

• Parental leave

• Vacation and holiday leave

• Life and accident insurance

• Income protection, including sick leave, salary continuation, and long term disability.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

#LI-Hybrid

#LI-FM1

For positions in Silicon Valley, CA, and San Francisco, CA the salary range for this position is $95,160 - $152,198.

For positions in New York, NY, and Orange County, CA the salary range for this position is $91,500 - $146,325.

For positions in Chicago, IL the salary range for this position is $84,200 - $134,600.

For positions in Washington D.C. and Seattle, WA the salary range for this position is $87,800 - $140,450.

The base salary wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Final salary wages offered may be outside of this range based on other reasons and inidual circumstances. Additionally, salary wages may be only part of the total compensation package. The total compensation package for this position will also include eligibility for an annual discretionary bonus.  Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may enroll in: a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee’s eligible dependents.  Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may utilize the Employee Assistance Program, Work/Life Services, HealthAdvocate, Bright Horizons Back-Up Child Care, and WageWorks Commuter Benefits for the employee and the employee’s eligible dependents.  Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year.  In accordance with state applicable law, eligible employees will earn 1 paid sick leave hour for 30 hours worked.  Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy.  Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to inidual performance, firm or inidual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Executive Assistant - Mexico

Remote

Candidate Sourcing

Mexico

Description

Job Title: Admin Executive Assistant

About the Role

We’re hiring a highly detail-oriented Admin Executive Assistant to support client onboarding and internal coordination within a compliance-driven IT Asset Disposition (ITAD) environment.

This is a precision-critical role where accuracy, documentation discipline, and proactive follow-through directly protect operational quality and compliance standards. The ideal candidate thrives in structured environments, anticipates needs before they arise, and ensures nothing falls through the cracks.

What You’ll Own

Administrative Coordination & Scheduling

• Manage scheduling, coordination, and administrative workflows supporting internal teams and client-facing activities.
• Facilitate clear communication between leadership, clients, and internal stakeholders.
• Anticipate administrative needs to protect leadership bandwidth and operational flow.

Documentation & Compliance Support

• Maintain accurate, organized, and audit-ready documentation across systems and records.
• Support compliance-sensitive operational processes aligned with ITAD workflows.
• Ensure all tasks are completed accurately and on time, with zero loose ends.

Operational Tracking & Quality Control

• Track client requests, operational updates, and internal process changes.
• Proactively identify inconsistencies in data, schedules, and documentation.
• Verify names, dates, numbers, and records to prevent downstream operational or financial risk.

Systems & Tools Management

• Work across multiple systems including Google Workspace, Slack, and CRM platforms.
• Maintain structured documentation and organized records to ensure long-term clarity and accessibility.

Must-Have Experience & Skills

• 3+ years of experience in Administrative Assistant, Executive Assistant, or Virtual Assistant roles.
• Proven track record of delivering precise, accurate work with strong follow-through.
• Exceptional attention to detail and strong working memory.
• Demonstrated ability to work independently and solve problems with limited guidance.
• Ability to detect inconsistencies before they escalate into operational issues.
• Strong understanding of how administrative errors impact financial, operational, or compliance outcomes.
• Strong computer literacy with experience using Google Workspace, Slack, and CRM systems.
• Excellent written and verbal communication skills in English.
• Strong organizational, documentation, and record-keeping abilities.
• High level of professionalism and confidentiality.

Core Competencies

• Proactive and critical thinker with strong problem-solving ability.
• Highly organized with a disciplined approach to accuracy and detail.
• Clear and confident communicator in remote environments.
• Independent worker who collaborates effectively within a distributed team.
• Adaptable and capable of managing varied administrative responsibilities.

Key Metrics for Success

• Maintain fully accurate, audit-ready documentation at all times.
• Ensure timely completion of all administrative workflows and coordination tasks.
• Minimize operational disruptions by proactively identifying inconsistencies.
• Support seamless client onboarding and internal process coordination.
• Protect leadership bandwidth through proactive administrative execution.

Executive Assistant to Growth Lead

Growth

Remote, United States

Full time

How we work

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.

• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.

• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.

• Excellence everywhere: Everything we do should match the quality of our AI models.

• Global team: We prioritize your talent, not your location.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role

ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments and takes genuine ownership of the details that keep people and teams running at their best.

You'll be the operational backbone for our Growth Lead and the wider Growth team - managing calendars, coordinating across time zones, handling travel, and owning the day-to-day administrative tasks.

In this role, you will:

• Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team

• Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies

• Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts

• Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners.

• Build structure, processes, and systems that scale with a fast-growing AI company.

• Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping both run smoothly

• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked

Our ideal candidate for this role is a proactive rather than reactive, detail-oriented, comfortable in fast-moving environments, and takes pride in making everything around them work seamlessly.

Requirements

• Past experience in executive assistant roles, ideally supporting a senior leader and their broader team in a fast-moving environment

• Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests.

• High emotional intelligence and discretion - trusted with sensitive information and able to navigate complex interpersonal situations with maturity

• A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures.

• Comfortable supporting not just an inidual but a wider team — able to flex between high-priority senior leadership support and broader operational needs as the situation demands

• Fluency with AI tools to help improve quality and speed of work e.g. Claude or ChatGPT

Location

This role is remote-first, so it can be executed from anywhere in the world, with the ability to operate in UK or East Coast timezones. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.

#LI-Remote

HC Legal Support Specialist

Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.

As a legal support specialist on the House Counsel team, you’ll provide administrative support to a group in the company's legal department. In this role, you'll generate and file standard form pleadings and correspondence, perform data entry, create document review requests, and manage contact cards. You’ll collect, coordinate, and handle legal documents. You’ll also process incoming and outgoing mail, as well as faxes and court filings. Additionally, you'll build new case files, prioritize existing ones, and handle file closure procedures.

Must-have qualifications

· High School diploma/GED equivalent or higher and a minimum of one year experience in an administrative role.

Preferred skills

· Computer skills, including Microsoft Office Suite.

· Ability to work with and maintain highly confidential information.

· Interpersonal and communication skills with the ability to interact effectively with others.

· Strong organization skills and attention to detail, and the ability to multitask and work in a variety of system applications.

· Ability to adhere to and adjust to changing deadlines and follow written procedures.

Compensation 

· $20.08-$22.31/hour

· Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance

Location

· This is a hybrid remote role. Monday-Friday, in the office 3 days a week

· Candidates must reside within a reasonable driving distance of the Dallas, Texas office

Benefits

· 401(k) with dollar-for-dollar company match up to 6%

· Medical, dental & vision, including free preventative care

· Wellness & mental health programs

· Health care flexible spending accounts, health savings accounts, & life insurance

· Paid time off, including volunteer time off

· Paid & unpaid sick leave where applicable, as well as short & long-term disability

· Parental & family leave; military leave & pay

· Diverse, inclusive & welcoming culture with Employee Resource Groups

· Career development & tuition assistance

Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes & Values, Work-Life Flexibility, Compensation & Benefits, and Leadership.

Equal Opportunity Employer

For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/

 Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role.

Job Number: 259502

Director of Events and Management Education

Beltsville, MD

Type: Direct-Hire

• Description
• Recommended Jobs

Job Title: Director of Events and Management Education

Industry: Construction/Manufacturing Trade Association

Location (City, State): Beltsville, MD (Hybrid - Remote on Friday's)

Assignment Type: Direct Hire

Pay: $100,000 – $110,000 annually (depending on experience)

Work Schedule: Monday–Friday, 9:00 AM – 5:00 PM (Hybrid: 4 days onsite, Fridays half day)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a well-established membership-based organization supporting professionals within the construction and building industry. They are known for delivering high-impact events, professional development programming, and industry advocacy. This is a collaborative, small-team environment that values iniduals who are hands-on, proactive, and passionate about creating meaningful member experiences.

Job Description:

Addison Group is hiring on behalf of our client for a Director of Events and Management Education. This inidual will lead the planning and execution of a erse portfolio of events and educational programming while driving non-dues revenue initiatives. This role blends strategic oversight with hands-on execution and requires someone comfortable operating in a fast-paced, team-oriented environment. The ideal candidate brings a strong background in event strategy, program development, and stakeholder engagement, along with the ability to manage logistics, budgets, and partnerships effectively.

Key Responsibilities:

• Lead the end-to-end execution of events and educational programs, including planning, logistics, vendor coordination, and post-event analysis
• Oversee a calendar of approximately 10–12 annual events, including large-scale programs and smaller networking or training sessions
• Develop and manage budgets, track financial performance, and identify opportunities to maximize revenue and cost efficiency
• Create and execute engaging professional development offerings such as workshops, webinars, and industry trainings
• Collaborate with internal teams, members, and committees to align programming with industry needs and organizational goals
• Manage venue sourcing, contract negotiation, catering, and all event-related logistics
• Support marketing efforts by contributing to promotional strategies and maintaining visibility across digital platforms
• Supervise and mentor a junior events team member, providing guidance and support in execution
• Build and maintain relationships with vendors, sponsors, and stakeholders to enhance event quality and engagement
• Track attendance, engagement metrics, and feedback to continuously improve programming

Qualifications:

• 7+ years of experience in Full Cycle Event Management within a trade association or membership organization
• Experience managing at least one direct report highly preferred
• Bachelor’s degree required
• Proven ability to manage multiple events and deadlines simultaneously
• Strong financial acumen with experience managing budgets and forecasting
• Proficiency in Microsoft Office and event registration or database systems
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work collaboratively in a small team, “all hands on deck” environment
• Comfortable interfacing with members, vendors, and leadership in a professional setting

Additional Details:

• Opportunity to oversee both events and educational programming initiatives
• High visibility role with direct interaction with leadership and membership base
• Team size: small, collaborative environment with approximately 10–15 employees
• Direct report: Events & Meetings Specialist

Perks:

• Generous paid time off package and company holidays
• Company-paid life and disability insurance
• 401(k) with employer match
• Professional development and industry exposure opportunities
• Collaborative team culture with strong leadership support

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified iniduals with disabilities, upon request.

#Admin5

Senior Executive Assistant

remote type

Remote

locations

United States - Remote

time type

Full time

job requisition id

R-240638

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas–Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role, you will report to and support the Head of Transactions within Business Development and additionally supports executive director level staff. This team members plays a multifaceted and crucial role.

This role will coordinate and orchestrate internal and external meetings for the Transactions and Ventures teams. This involves working with multiple cross-functional groups within Amgen, as well as external companies, academic centers, or other iniduals and entities. These are highly confidential and sensitive global business development meetings under tight timelines. These meetings may involve both internal and external attendees. Internal attendees typically include iniduals from multiple functions (e.g., R&D, Commercial, Legal) and involve senior and executive-level stakeholders. Requires proactive and thoughtful consideration of timing and logistics, including sensitivity to global time zones.

Responsibilities:

• Responsible for coordinating both on-site and off-site meetings, including managing all aspects of on-site logistics such as visitor badges, lunch orders, and escorting external parties throughout the day.
• Ensures smooth operations, including AV and technical needs, working with IT as needed.
• Proactively manages calendars with a focus on efficient time utilization, conflict management, and ensuring adequate preparation time for meetings and activities.
  Coordinates domestic and international travel arrangements amidst dynamic business requirements.
• Performs data entry into databases for activities such as initiating confidentiality agreements and updating the business development CRM database.
• Prepares and processes expense reports in a timely manner.
  Works closely with other Administrative Coordinators and Executive Assistants within the organization.
• Demonstrates the ability to take on ad hoc administrative projects as needed and provide temporary coverage for other administrative assistants.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an inidual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Highly proficient in Microsoft Suite, including Outlook and PowerPoint, as well as MS Teams, and familiarity with using databases and shared document systems, including SharePoint.
• Exceptional communication skills, both oral and written.
• Flexibility amidst rapidly changing meeting and travel requirements.
• Professional and positive demeanor with excellent interpersonal skills.
• Proactive and collaborative personality, requiring initiative, tact, creativity, and good judgment.
• Strong and clear internal and external communication skills.
• Capable of efficiently managing multiple tasks, including meeting bi-weekly and monthly recurring deliverables with ease.
• Ability to work quickly with a high level of accuracy and thoughtfully escalate issues to ensure appropriate prioritization.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of erse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

85,590.75USD -115,799.25 USD

Title: Grant Intake Specialist

Location: Mobile, AL, US

Job Description:

Are we the road to your future?

We are currently searching for an experienced Intake Specialist to support our Program Management Group located in Alabama. This is a hybrid/remote position with occasional travel as needed.

The Intake Specialist is responsible for managing applicant intake, eligibility screening, and documentation collection for participants in the federally funded program. This role serves as the primary point of contact for applicants and ensures all files are complete and ready for QA/QC review.

What you’ll be doing:

• Serve as a primary point of contact for applicants and stakeholders 
• Conduct initial intake and eligibility screening 
• Collect, review, and organize required documentation 
• Enter and maintain accurate data in program systems 
• Communicate with applicants to resolve missing or incomplete information 
• Maintain organized, audit-ready files 
• Coordinate with QA/QC staff to ensure timely file review and approval 
• Provide general program support as needed

What you need to have:

• Associate’s or Bachelor’s degree in a related field (or equivalent experience) 
• 1–3 years of experience in intake, case management, customer service, or administrative support 
• Strong organizational and communication skills 
• Ability to manage multiple applicants/files simultaneously 
• Ability to pass a pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines
• Valid driver’s license and a satisfactory motor vehicle report (MVR)

Bonus points if you have:

• Experience with grant programs, healthcare intake, or public assistance programs
• Familiarity with data management systems (e.g., Salesforce or similar)
• Experience in a fast-paced, compliance-driven environment
• Strong attention to detail and follow-through
• Customer-focused mindset

Why Volkert?

Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. 

Key Benefits:

• Employee Stock Ownership Plan (ESOP)
• Medical, Dental, & Vision
• 401(k) retirement savings plan + employer matching
• Paid Time Off (PTO) and holidays
• Employer-Paid Life/AD&D insurance
• Employer-Paid short-term disability and long-term disability
• Wellness incentives
• Student Debt Retirement Match
• Additional voluntary benefits

The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert.

“For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference.”

– Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer

EOE-Race/Sex/Vets/Disabled

Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.-Hybr

Title: JM4C- Project Coordinator (Hybrid position)

Salary

$44,449.00 Annually

Location 

Janesville, WI

Job Type

Full Time

Job Number

2026.30.171.01

Department

Administrative Services

Division

Accounting

FLSA

Non-Exempt

Benefits Earning Potential

$75,984.43

Job Description:

CITY OF JANESVILLE DIVERSITY STATEMENT:

The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where ersity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage iniduals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place".

OBJECTIVE:

Under the general supervision of the JM4C Director, and with support and technical assistance from the Janesville Mobilizing 4 Change Board of Directors and Coalition Members, the Project Coordinator will be responsible for the development, implementation and evaluation of the assigned Federal, State or local grant. The Project Coordinator will assist JM4Cin leveraging shared responsibility across multiple sectors to promote leadership and resources that challenge alcohol and other drug standards, norms and values in Janesville and Rock County.

RELATIONSHIPS:

Reports to: JM4C Director

Has regular work contacts with JM4C Board, City Department, Division and Office heads, various City commissions and committees, City employees, other governmental agencies, business and community leaders, vendors, residents, JM4C members, and the general public.

Supervises: None ESSENTIAL DUTIES:

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. 

• Maintains positive visibility of JM4C in the community.
• Assists members with work plans comprised of best practices and environmental strategies.
• Implements established grant project goals, objectives and strategies.
• Meets regularly with JM4C Director for direction and technical assistance.
• Develops and submits all required reports and plans to the appropriate grant administrator with the Director.
• Develops project implementation plan and timeline including training and evaluation needs. 
• Selects science-based environmental strategies that have the greatest likelihood of impacting project outcomes.
• Attends relevant trainings and conferences regarding current prevention best practices and science-based prevention strategies.
• Collects assessment and evaluation data through key informant interviews, focus groups and surveys.
• Collects original local data regarding youth substance use/abuse and prevention resources and violence prevention resources.  
• Research funding opportunities.
• Identifies, promotes, facilitates and documents internal and external non-monetary resources. 
• Promotes the efficient use of resources through networking with other service organizations.
• Maintains an active working relationship among the schools and administrative staff.  
• Serves as a JM4C representative and spokesperson.
• Attends meetings, conferences, and hearings on issues related to the goals and objectives of JM4C.
• Responsible directly to the JM4C Director and the Executive Committee of JM4C.
• Performs other special projects and other duties as assigned or required during regular and non-business hours, including providing support as a part of any City response to essential or emergency operations.  This position is a member of the City Emergency Operations Center team serving in a community support role.

MINIMUM EDUCATION AND PRIOR EXPERIENCE

The requirements listed below are necessary to perform the essential duties of the position.

• Minimum of three (3) years of experience in working directly with school aged youth is required.  
• Access to personal or public transportation for job-related duties.

OTHER QUALIFICATIONS

The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration.

• Graduation from an accredited college or university with a bachelor's degree in Public or Community Health, Social Work, or related field is preferred.

A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements.  

COMPETENCIES

For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors.

Knowledge: 

• Working knowledge of community organizing, consensus building, program implementation, group facilitating, cultural competency and/or public policy development.
• Thorough knowledge of the Janesville and Rock County community.

Skills: 

• Excellent ability to connect with and work with high risk youth populations 
• Public speaking and interpersonal communication.
• Intermediate proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook.  Proficiency in virtual meeting tools, TEAMS and Google Drive products.  
• Excellent organizational, analytical, judgement, problem-solving skills, and attention to detail.
• Exceptional oral and written communication skills, paired with a strong customer service background, and effective interpersonal skills.
• Excellent time management, organizational, and prioritization skills.
• Working with the public in a fair and consistent manner; maintaining objectivity and excluding personal bias while performing job duties.
• Strong ethics base built on integrity, honesty, and respect.
• Strong skills in building community campaigning materials for print, social media, radio and billboard.

Abilities: 

• Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone.
• Be reliable, steady, timely, and proactive in completion of duties.
• Organize, plan, research projects and programs, make recommendations, and successfully implement once approved.
• Read and interpret federal program rules, regulations, municipal codes, and ordinances.  
• Ability to learn and apply new technology in order to effectively and efficiently carry out the tasks and responsibilities of the JM4C operations.
• Ability to effectively make presentations to small and large groups of iniduals, manage public speaking obligations, and successfully communicate with the general public.
• Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.

Behaviors: 

• Establish and maintain effective working relationships with City elected and appointed officials, City Department, Division and Office heads, various City commissions and committees, staff members, co-workers, City employees, other governmental agencies, vendors, business owners, residents, and the general public.
• Exhibit exceptional professionalism, tact, and decorum in all areas of work duties.
• Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. 
• Interact positively with a erse group of iniduals, and work effectively both as part of a team and independently.
• Embrace and actively promote an inclusive and equitable work environment. 
• Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. 
• Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties
• Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries.
• Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish ision and City goals.

EQUIPMENT, INSTRUMENTS, AND MACHINES:

Machinery and equipment, including personal computer, printer, telephones, copier, scanner, and other standardized or specialized office equipment.

WORKING CONDITIONS AND PHYSICAL FACTORS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in an office environment. An inidual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 20 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks.

The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy.

A regular, 40-hour work schedule is required for this position. Attendance at night meetings and special events may be required.

For purposes of drug and alcohol testing, this position is not classified as safety sensitive.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified iniduals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Executive Assistant

Singapore

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:

• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
• Screen all calls for executive and handle all inquiries within capacity.
• Track Executives' meetings, as well as necessary follow ups
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
• Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
• Limited office management duties, including inventory and supplies, deliveries, light IT/operations support, and coordination of approved local marketing materials.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
• Contribute your talents and efforts to a productive, pleasant, and safe working environment.
• Assist and provide phone coverage for additional executives when necessary.
• Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• A minimum of five years' experience providing administrative support in a financial institution. College degree preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage highly sensitive, confidential information with complete discretion.
• Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
• Strong focus on attention to detail, accuracy, and thoroughness.
• Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
• Effective team player who can collaborate or make independent decisions as needed.
• Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
• Ability to perform general office duties including the creation of presentation materials including decks and iPads.

OTHER ATTRIBUTES:

• Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
• Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
• Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles.

#LI-Hybrid

Senior Contract Administration Specialist

remote type

Hybrid (8 days/month)

locations

USA - Waltham, MA

time type

Full time

job requisition id

R0055936

About the Role:

Advance your contract administration career by taking on more complex responsibilities and contributing to strategic objectives. As a Specialist III, you will manage significant contract activities, from drafting and negotiation to compliance and performance evaluation. Your expertise will drive efficiency and compliance in our operations.

Responsibilities:

• Manage the full lifecycle of contract administration from drafting to closure.

• Ensure compliance with all contractual obligations and deadlines.

• Lead the preparation of comprehensive requests for proposals (RFPs).

• Conduct in-depth analysis of contracts to identify risks and issues.

• Support complex contract negotiations and amendments independently.

• Maintain detailed and organized contract records and compliance documentation.

• Evaluate proposals and bids to ensure they meet specifications.

• Provide guidance and training to junior team members on contract processes.

• Develop and present reports on contract status, performance, and compliance.

• Coordinate with cross-functional teams to address contract-related inquiries and issues.

Skills:

• Advanced Contract Knowledge: Strong understanding of contract terms and regulations.

• Analysis and Risk Management: Ability to identify and address contract risks.

• Communication: Strong skills in articulating contract-related information.

• Negotiation Skills: Ability to support complex negotiations.

• Organization: Advanced organizational skills for managing multiple contracts.

• Compliance Expertise: In-depth knowledge of compliance requirements.

• Software Proficiency: Advanced proficiency in contract management software.

• Team Coordination: Skills to effectively coordinate with cross-functional teams.

Experience: 

• Bachelor’s degree

• 3+ years’ experience in contract administration and review

• Well-versed in Microsoft Word

Compensation:

$85,600.00 - $149,400.00 USD

This role is eligible for Bonus.

Support Administration Specialist

Remote - Argentina; Remote - Colombia ; Remote - Costa Rica ; Remote - India; Remote - Mexico; Remote - Philippines

We are seeking a Support Administration Specialist!

About the role:

The Account Administration Specialist is a customer-facing role responsible for maintaining customer account health. This involves managing administrative requests, resolving billing and product activation issues, guiding customers on product use and security, and answering basic Backblaze client questions, including installation and uninstallation. Additionally, this role serves as the initial point of contact for triaging and escalating technical matters to the appropriate technical team.

What You’ll Do:

• Provide support to customers through chat and ticketing systems for various account issues, including billing adjustments, cancellations, and refunds.
• Guide customers through the process of product activation and licensing.
• Manage and update customer personal account information.
• Instruct customers on how to use product features within the web interface and client.
• Support customers with setting up security configurations and maintaining general account health.
• Triage technical matters and effectively escalate them to the technical team.

The Right Fit:

• Familiarity with Zendesk or similar customer ticketing systems.
• Proven experience in customer interfacing and support.
• Strong verbal and written communication skills for interactions across phone, email, and chat.
• Ability to quickly learn new systems and product information.
• High attention to detail.
• Proficiency in basic troubleshooting steps, including web browser navigation and clearing cookies.
• Understanding of application installation and uninstallation processes.
• Experience working with both Mac and Windows operating systems.
• Minimum 1-2 years experience

Executive Assistant

Riyadh

We are global private markets specialists delivering tailored investment solutions, advisory services, and impactful, data driven insights to the world’s investors. Leveraging the power of our platform and our peerless intelligence across sectors, strategies, and geographies, we help identify the advantages and the answers our clients need to succeed.

POSITION OVERVIEW

The Executive Assistant of StepStone Group will provide high-level administrative support to four senior-level executives. To be successful in this role, the Executive Assistant will need to work proactively and with minimal guidance, displaying excellent time-management and communication skills, while understanding the needs and characteristics of the people with whom they work. Though the Executive Assistant will primarily work with appointed (Executives) Partners or Managing Directors, they will also be required to assist the General Administrative Team and Manager from time to time, on an as needed basis.

ESSENTIAL JOB FUNCTIONS:

• Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.
• Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
• Screen all calls for executive and handle all inquiries within capacity.
• Track Executives' meetings, as well as necessary follow ups
• Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executive's notes and directives.
• Plan and coordinate monthly and weekly team meetings as requested.
• Familiarity with StepStone Groups policies as outlined in the handbook and on-line, including but not limited to, travel, personal stock, IT, and record retention.
• Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.
• Prepare expense reports in timely manner ensuring accuracy and submit in accordance with Firm policy.
• Monitor executive's calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
• Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed; assist with various StepStone Group off-site meetings as requested in an upbeat and professional manner.
• Liaise with clients, investors, guests, and all StepStone Group personnel in professional and courteous manner adhering to StepStone Groups culture and values statements.
• Act in discreet and professional manner with others; sensitivity to the confidential nature of the Firm's business and consistently uphold such confidences and use this information only in the course of performing your job for StepStone Group.
• Act as a team player, including taking on additional tasks to support colleagues and the Firm and offering to help before being asked; give credit where credit is due.
• Contribute your talents and efforts to a productive, pleasant, and safe working environment.
• Assist and provide phone coverage for additional executives when necessary.
• Assist StepStone Group guests with general office support and reservations (travel, dinner, and local transportation, etc.).

EDUCATION AND/OR WORK EXPERIENCE REQUIREMENTS:

• A minimum of five years' experience providing administrative support in a financial institution. College degree preferred

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to manage highly sensitive, confidential information with complete discretion.
• Demonstrates sound judgment; skilled in developing and maintaining professional relationships that reflect positively on StepStone Group.
• Ability to manage a high volume of work and prioritize tasks/projects based on urgency.
• Strong focus on attention to detail, accuracy, and thoroughness.
• Excellent verbal and written communication skills; able to present ideas clearly and facilitate open, multi-directional information flow.
• Effective team player who can collaborate or make independent decisions as needed.
• Technically proficient; Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook; able to quickly and accurately produce/edit spreadsheets and presentations.
• Ability to perform general office duties including the creation of presentation materials including decks and iPads.

OTHER ATTRIBUTES:

• Demonstrates a sense of urgency and adaptability. Thrives in a fast-paced, dynamic environment; flexible and responsive to change.
• Self-motivated; proactively identifies areas for improvement and suggests creative solutions to streamline workflows.
• Demonstrates behaviors and work ethic that reflect the Firm’s core values and principles.

#LI-Hybrid

Weekend Evening Intake Specialist - Centerville, UT

Reconstruction - Centerville, Utah

At Paul Davis Restoration, we help homeowners and businesses recover after disasters and get back to what matters most. Our Intake Specialists are often the very first voice customers hear in a time of stress, which makes this role incredibly important to our mission of providing peace of mind and extraordinary care. If you are organized, calm under pressure, and thrive in a fast-paced, phone-heavy environment, this could be a great fit. This is a work from home position but will require initial in-office training. Must live in the Weber/Davis/Salt Lake County area.

What does an Intake Specialist with Paul Davis do?

The Intake Specialist serves as the first point of contact for customers calling in property damage claims. This role is highly phone-focused between all four Utah locations and two in Nevada. Strong multitasking, communication, and organizational skills are required. You will gather critical information, enter data accurately, and ensure calls and leads are routed properly so our operations teams can respond quickly and effectively.

Key Responsibilities

• Professionally represent Paul Davis Restoration at all times
• Manage a high volume of inbound and outbound calls with empathy and professionalism 
• Collect and document customer and loss information with accuracy and speed
• Perform quick and accurate data entry while actively on calls
• Coordinate and route information to appropriate teams for follow-up
• Maintain detailed and organized records across multiple systems
• Provide consistent follow-through to ensure no leads or calls fall through the cracks
• Support front-office and administrative tasks as needed

Job Requirements

• 1 - 2 years+ of experience in a relevant role preferred
• High school diploma or equivalent
• Mitigation experience is a plus but not required
• Highly organized and attention to detail with problem-solving abilities
• Ability to multitask and prioritize while communicating effectively 
• High-level communicator
• Proficient in Microsoft Office

Schedule:

• 4:00 pm - 12:00 am, Friday through Sunday with the possibility for more hours

Location

Centerville, Utah

Department

Reconstruction

Employment Type

Part-Time

Minimum Experience

Entry-level

Compensation

$18 - $20 DOE

Title: Administrative Operations Assistant

Location: CA-West Covina

ZIP/Postal Code

91792

Job Type

Contract-to-perm

Category

Administrative Assistant

Req #

DGW-9d05dd51-9314-4745-bbe3-8eaf496e049c

Pay Rate

$18 - $23 (hourly estimate)

Job Description:

An Indigenous‑women led nonprofit organization is seeking an Administrative Operations Assistant to support day‑to‑day organizational and office operations. This person will partner closely with operations leadership, internal staff, and community partners to ensure smooth coordination across administrative, communication, and office functions.

Responsibilities

We are a company committed to creating erse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. 

Required Skills & Experience

Required Qualifications

Nice to Have Skills & Experience

Preferred Qualifications

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Manager, Nurse Practitioner 100% Virtual, CareBridge

Locations:

TX-HOUSTON, 10800 BELLAIRE BLVD, STE C

Iowa

Indiana

Texas

Arizona

Kansas

time type

Full time

job requisition id

JR188648

Job Description:

Manager, Nurse Practitioner 100% Virtual, CareBridge

• Seeking Nurse Practitioners licensed in any of the following states: Texas/Indiana/Kansas/Iowa/Arizona AND must have an active RN Compact license.

Virtual: This role enables associates to work virtually full-time, except for required in-person training sessions, providing maximum flexibility and autonomy. This approach promotes productivity, supports work-life integration, and ensures essential face-to-face onboarding and skill development. Alternate locations may be considered if candidates reside within a commuting distance from an office.

Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless an accommodation is granted as required by law.

CareBridge Health is a proud member of the Elevance Health family of companies, within our Carelon business. CareBridge Health exists to enable iniduals in home and community-based settings to maximize their health, independence, and quality of life through home-care and community based services.

• Seeking Nurse Practitioners licensed in either of the following states: Texas/Indiana/Kansas/Iowa/Arizona AND must have an active RN Compact license.

The Manager, Nurse Practitioner 100% Virtual, CareBridge is responsible for ensuring effective and efficient treatment of patients while managing multiple facilities.

How you will make an impact:

• Oversees and manages Clinical Programs operations.
• Manages patient caseloads.
• Provides resources and direction to Nurse Practitioners.
• Performs physical examinations, preventive health measures, and follow up visits within prescribed guidelines and physician instructions.
• Orders, interprets and evaluates diagnostic tests to identify and assess patients' clinical problems and health care needs.
• Discusses case with physician and formulates and documents care plan.
• Prescribes medication or other forms of treatment.
• Reviews documentation to ensure compliance with best practices, protocols, and quality measures.
• Hires, trains, coaches, counsels, and evaluates performance of direct reports.

Minimum Requirements:

• Requires an MS in Nursing and minimum of 5 years of nursing experience; or any combination of education and experience, which would provide an equivalent background.
• Current, unrestricted Compact RN license And current, unrestricted Nurse Practitioner license in the state(s) of Texas, Indiana, Kansas, Iowa, or Arizona.

Preferred Skills, Capabilities and Experiences:

• Possession of DEA registration or eligibility preferred.
• Active Medicaid number in the state of Texas, Indiana, Kansas, Iowa, or Arizona is highly preferred.
• People management experience highly preferred.

Job Level:

Manager

Workshift:

Job Family:

MED > Licensed Nurse

Please be advised that Elevance Health only accepts resumes for compensation from agencies that have a signed agreement with Elevance Health. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Elevance Health.

Who We Are

Elevance Health is a health company dedicated to improving lives and communities - and making healthcare simpler. We are a Fortune 25 company with a longstanding history in the healthcare industry, looking for leaders at all levels of the organization who are passionate about making an impact on our members and the communities we serve.

How We Work

At Elevance Health, we are creating a culture that is designed to advance our strategy but will also lead to personal and professional growth for our associates. Our values and behaviors are the root of our culture. They are how we achieve our strategy, power our business outcomes and drive our shared success - for our consumers, our associates, our communities and our business.

We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs (unless covered by a collective bargaining agreement), medical, dental, vision, short and long term disability benefits, 401(k) +match, stock purchase plan, life insurance, wellness programs and financial education resources, to name a few.

Elevance Health operates in a Hybrid Workforce Strategy. Unless specified as primarily virtual by the hiring manager, associates are required to work at an Elevance Health location at least once per week, and potentially several times per week. Specific requirements and expectations for time onsite will be discussed as part of the hiring process.

The health of our associates and communities is a top priority for Elevance Health. We require all new candidates in certain patient/member-facing roles to become vaccinated against COVID-19 and Influenza. If you are not vaccinated, your offer will be rescinded unless you provide an acceptable explanation. Elevance Health will also follow all relevant federal, state and local laws.

Elevance Health is an Equal Employment Opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws, including, but not limited to, the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.

Prospective employees required to be screened under Florida law should review the education and awareness resources at HB531 | Florida Agency for Health Care Administration.

Title: Admin Assistant 1 - University of Utah Institute, Part-time/Evening

Location: Salt Lake City, UT,  United States

Job Description:

The purpose of this role is to assist in the work of salvation and exaltation by providing inidual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group.

Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.

This is an evening position: Tuesday, Wednesday & Thursday 4-8:30pm

Typical responsibilities include but are not limited to:

• Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
• Collecting data and compiling information.
• Taking meeting minutes
• Using computer apps and software to schedule meetings and appointments and maintain calendars.
• Answering and screening telephone calls - forwards calls and takes messages as needed
• Receiving and sorting mail and correspondence
• Operating standard office equipment such as copy machines
• Ordering office supplies
• Maintaining office files
• Other duties as assigned

Required:

• High School Diploma or equivalent
• Beginning to working administrative support knowledge

Key Skills include the ability to:

• Communicate professionally in writing and verbally.
• Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
• Operate and maintain standard office equipment.
• Problem solve and resolve basic conflict and problems
• Organize and prioritize work and needs
• Understand and follow instructions.
• Interact and work with others in a productive and professional way.
• Work with discretion, confidentiality, and integrity
• To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Title: Senior Administrative Assistant

Location: US, MA, United States

Job Description:

Full time

job requisition id

JR05287

At Curriculum Associates, we believe in the potential of every child and are changing the face of education technology with award-winning learning programs like i-Ready that serve a third of the nation’s K–8 students. For more than 50 years, our commitment to making classrooms better places, serving educators, and supporting accessible learning experiences for all students has driven the continuous improvement of our innovative programs. Our team of more than 2,500 employees is composed of lifelong learners who stand behind this mission, working tirelessly to serve the educational community with world-class programs and support every day.

The Senior Administrative Assistant will provide administrative support to 3 Curriculum Associates (CA) executives from our Billerica, MA headquarters. The ideal candidate thrives in a fast-paced, collaborative environment, has a strong attention to detail, likes to connect teams and build culture, and is motivated by proactively identifying and solving problems. 

This is a hybrid role based in our Billerica, MA headquarters. Candidates must reside in Massachusetts to be considered for this role.

The Impact You'll Have: 

• Manage calendars of Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Manage travel and booking expenses for Chief People & Operations Officer, Chief Financial Officer and General Counsel
• Support the functional Business Operations and People & Culture teams with administrative tasks  
• Track and process POs, invoices, and contracts on time for the Business Operations and People & Culture teams
• Coordinate with company’s other administrative assistants to plan and execute cross-functional meetings  
• Collaborate on special projects, such as PowerPoint presentations, spreadsheet compilation, document proofing, and meeting materials preparation  
• Monitor, screen, and respond in a timely manner to all internal/external communications  
• Plan and execute special events both onsite and offsite, such as meetings, trainings, and celebrations to ensure that all details are well-managed and events run smoothly  
• Lead and oversee small event planning across the team and within the company  
• Prepare all materials for team meetings and ad hoc team meetings, as requested  
• Prepare communications in coordination with leaders and communication owners by collecting content from all stakeholders, running the review process and populating templates  
• Prepare materials for regular team meetings and ad hoc team meetings, including presentations, meeting notes, action item lists, etc.  
• Provide backup support for other Sr. Administrative Assistants as requested  
• Support special projects and day-to-day team processes and related inquiries

Who We're Looking For:  

• AI tool usage—an inidual who is actively using AI tools to improve workflows and their overall work
• Planning/organizing—an inidual who prioritizes and plans work activities, uses time efficiently and develops realistic action and work plans  
• Dependability—an inidual who is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance  
• Interpersonal Skills—an inidual who maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things  
• Written Communication—an inidual who edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.  
• Oral communication—an inidual who communicates positively in stressful or difficult situations  
• Adaptability—an inidual who adapts to changes in the work environment, manages competing demands and can deal with frequent changes, delays, or unexpected events  
• Problem solving—an inidual who identifies and resolves problems in a timely manner and gathers and analyzes information skillfully  
• Quality control—an inidual who demonstrates accuracy and thoroughness and monitors own work to ensure quality  
• Scheduling—an inidual adept at managing multiple calendars in fast-paced, ever-changing environment  
• Enthusiasm—an inidual who is excited to work and collaborate in-person and thrives in a physical office environment

Required Education and Experience:  

• Bachelor’s Degree or equivalent experience  
• Minimum of 7 years experience providing administrative support to senior leaders  
• Experience with expense reimbursement and travel booking systems, Concur a plus  
• Experience with scheduling executive calendars using MS Outlook  
• Proficient with programs and applications like Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook, etc.)  as well as AI tools like Claude and ChatGPT

Benefits and Pay Range:

Pay Range – This role’s range is $38.46 - $43.27/hour. The wage range for this role takes into account the wide range of factors that Curriculum Associates considers in making compensation decisions based on our Compensation Philosophy. Actual base pay within that range will vary based upon several factors including, but not limited to, prior experience and relevant skill sets. At Curriculum Associates, it is not typical for an inidual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances for each case. This role is also eligible to participate in the company bonus plan. The Company recognizes that minimum wage varies by location and will ensure all compensation decisions comply with applicable state and local laws.

Benefits – Benefit eligible employees (and their families) are covered by medical, dental, vision, and basic life insurance. Employees can enroll in our company’s 401k plan and receive an employer match. Employees have access to a flexible vacation and sick policy in addition to twelve paid holidays and a winter office closure between Christmas and New Year's, as well as a number of additional perks and benefits.

Travel: Travel to support offsite events estimated at 5-10%.

Working Environment: Normal office conditions expected. Must be able to travel independently, stand and facilitate live training sessions for long periods of time, to pull, push, lift, and/or carry up to 30 pounds with or without reasonable accommodation. 

#LI-RH1

Title: Administrative Assistant- English Department (PT)

Location: Paterson United States

part-time

Job Description:

assaic County Community College’s English Department is seeking a qualified professional to perform traditional and technology-enhanced, administrative office tasks. The Administrative Assistant will also need to interact with college personnel, students, and iniduals contacting the department for work-related inquiries and/or tasks.

This is an hourly, part-time position.

Example of Duties:

• Maintain office operations, including but not limited to managing the office front desk, taking calls, forwarding messages, scheduling appointments, making copies, filing, ordering supplies, taking dictation, etc.
• Utilize existing and emerging technologies to perform job-related functions.
• Communicate with students, faculty, and others, professionally, on behalf of the department.
• Manage sensitive digital/physical documents and information
• Perform other duties as assigned

Requirements/Skills:

• Associate degree from an accredited institution.
• Some experience working in an administrative office environment.
• Excellent interpersonal, verbal/written communication, and organizational skills.
• Working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Ability to learn and implement new technology to improve delivery of services.
• Familiarity with AI, One Drive, and Share Point preferred.

The completion of a background check will be required for the selected candidate.

Compensation: The hourly pay for this position is $20.

Benefits: 

• New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.)
• Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance.
• Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses.
• NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.)
• Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)

Title: Customer Information Assistant

Location: Bridlington United Kingdom

Job Description:

£14,532 - £14,770 per year (Grade 5A pro rata)

Fixed term until 31 December 2027

Part time (18.5 hours per week)

Bridlington Adult Learning Centre, King Street, Bridlington, YO15 2DF (Some travel may be required)

Interviews are Week commencing 5 May to 8 May

Service area: Economic Development and Communications

Job reference: ERYC008137

Could you be a Customer Information Assistant delivering excellent customer service at our Bridlington Adult Learning and Employability Centre?

We are looking for people like you!

If you thrive on providing excellent customer service and have strong ICT skills, excellent organisation skills and a passion for helping people to achieve their potential, then this could be the job for you!

We are seeking to appoint a part time Customer Information Assistant (18.5 hours per week) for our Adult Learning and Employability Centre in Bridlington.

This is an interesting, demanding, and varied role that requires resilience and the ability to multi-task.

You will be helping people to make decisions about learning and development opportunities. You should be target focused and prepared to contribute to the planning, development and organisation of activities that support the centre to achieve its specified targets.

You should have experience of dealing with customers in a face to face and telephone situation and be confident in your approach.  You must be flexible with your working hours and able to work when our adult learning classes are delivered.  We do not operate on a termly basis and our programmes are delivered to support people of all ages and abilities.

The post is for 18.5 hours per week – Wednesday to Thursday 10-5 and Fridays 10-4. There may be an occasional late evening, with a finish time of 7pm.

Occasional Saturday morning cover may also be required (additional pay would be made). Additional hours may be available during peak enrolment periods, and you may also be required to work from one of our other adult learning centres on occasions (travel expenses will be paid), so we are looking for someone who is flexible.

This is an excellent opportunity, for someone with a passion for customer service who is self-motivated, highly-organised and resilient, to join our friendly team.

What we need from you:

• A commitment to providing excellent customer service.
  High level of communication skills – both written and oral
  Excellent IT skills.
• Good administrative skills and attention to detail to ensure completion of relevant paperwork.
• Excellent organisational skills.
• Experience of working within a fast-paced environment with challenging deadlines.

Please refer to the employee specification when completing your application form.

What you get in return:

• A chance to share your passion for customer service and lifelong learning.
• Relevant training and support.
• Support from our experienced team.
• A professional and experienced line manager.

If you think you have the skills that we need, then please apply online today and help us to build a strong and successful team that can deliver outstanding results.

Title: Nurse Practitioner

Location: Seattle, Washington,Portland, Oregon, Phoenix, Arizona, Las Vegas, Nevada, Los Angeles, California, Salt Lake City, Utah, United States

Job Description:

Firefly Health is building a revolutionary new type of comprehensive health "care and coverage," powered by a relationship-driven care team, a trusted virtual and in-person clinical network, and our proprietary technology platform.

Founded by experienced clinicians and technology leaders, Firefly Health is on a mission to deliver clinical and financial health through joyful, always there care. We are flipping the script on what it means to be a health plan and actually providing a true health benefit to members.

We are intensely focused on optimizing the physical + mental + financial wellbeing of those who want (and deserve) something better than the status quo. If you are ready to roll up your sleeves and take on our audacious mission, we would love to hear from you.

The Role

Nurse Practitioners are at the heart of the Firefly clinical team, providing extraordinary virtual primary care with expert clinical skills and an empathic approach. They help us deliver industry-leading outcomes by managing patients as part of a robust multidisciplinary team alongside primary care physicians, registered nurses, health guides, and other cross-functional colleagues.

This is a great opportunity for a Nurse Practitioner who thrives in an innovative, collaborative environment and is interested in helping us build the future of tech-enabled advanced primary care.

You will:

• Provide comprehensive virtual primary care across geographies, managing a broad range of conditions from chronic disease management and preventative care to acute episodic care.
• Act as a champion for evidence-based clinical approaches, maintaining expertise in primary care through continuous learning and professional development.
• Ensure high patient satisfaction by delivering care with an empathetic approach and a relentless focus on quality.
• Collaborate with internal and external physicians as clinically necessary and with supervising physicians as may be required by state guidelines
• Partner with licensing & credentialing to proactively maintain and expand licensure status across the country, as may be needed by the practice
• Work independently in a remote setting from a private, HIPAA-compliant home office.
• Be timely with visit shifts, documentation, and communication while maintaining excellent attendance
• Participate in on-call rotation to ensure 24/7 patient access to care

You'd be a good fit if you have:

• Graduated of an accredited Master's or Doctoral Nurse Practitioner (NP) program
• National certification as a Family Nurse Practitioner (FNP) or Adult Nurse Practitioner (ANP) through AANP or ANCC
• Active and unencumbered Nurse Practitioner (NP) license
• Active RN compact license
• Active multi-state NP licensure (5+ licenses preferred)
• Active federal DEA registration
• Minimum 2+ years experience in primary care
• Ability to function within a multidisciplinary team
• Excellent communication, patient engagement, and collaboration skills
• Proficiency with technology and the ability to quickly learn new software platforms.

It'd be nice if you have:

• Active multi state licenses 10+
• Prior virtual-based care experience
• Experience in Value-Based Care

The salary range for this position is $130,000 to $150,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Firefly Health is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment.

Our office is in Watertown, Massachusetts, but we've developed a robust remote working structure to give us more geographical flexibility while hiring for many positions. This role can be done largely remotely, there are several times a year when staff come together onsite for planning and team building.

Firefly is an equal opportunity employer. We value erse backgrounds and perspectives. We're committed to building and sustaining an inclusive workplace culture where iniduals are treated with dignity and respect. All employment is decided on the basis of qualifications, merit, and business need. Firefly is an E-Verify employer.

Title: Associate Account Analyst

Location: New York United States

Job Category

Underwriting

Typical Starting Salary

$52,000 to $69,500

Minimum Salary

$46,000.00

Maximum Salary

$84,000.00

Schedule

Full-Time

Flexible Time Off Annual Accrual - days

15

Job Description:

This is an entry level position within the Account Analyst job family, with a goal of acquiring a basic understanding of risk evaluation on new and renewal business.

This is a hybrid position those within 50 miles of our office in Plymouth Meeting PA and Boston MA, must report to the office twice a week. Please note that this policy is subject to change.

• Gathers, organizes and enters information into pricing models; and performs the initial analysis of exposure, loss and coverage for the underwriter.
• Supports the underwriter and agent/broker with highly responsive service by managing the workflow from clearance through policy issuance and file documentation.
• Coordinates service requests in a timely manner.
• Deconstructs submissions by identifying, gathering and entering information into systems, pricing tools and models; flagging referral triggers, and initiating/managing requests to internal service providers (e.g., rating).
• Gathers, analyzes and ensures the accuracy of pricing and proposal information (rating and pricing tool output, proposal language, coverage forms and endorsements, financial and legal agreements and offer/ disclosure /election forms) used by the underwriter to complete the coverage review, hazard analysis, pricing strategy and proposal.
• Provides customer service to brokers and agents to facilitate the processing of business; answers questions, resolves problems on topics such as policy transactions, billing, and service needs.
• Executes post-sale account management workflow, including initiation of billing, policy issuance, acquisition of account agreements and file documentation.
• Initiates pre-renewal communications via conditional/non-renewal notice draft when necessary.
• Supports the underwriter with mid-term account reviews / stewardship, ongoing service, service planning and endorsements.

Qualifications

• Capabilities include critical thinking/problem solving, decision making, customer focus, detail orientation, written/verbal communications, organization, adaptability, courtesy, dependability and ability to learn/apply new information quickly and accurately.
• Knowledge, skills and capabilities typically acquired through 2 or more years of related work experience.
• Associates or bachelor's degree preferred.

About Us

Pay Philosophy: The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

At Liberty Mutual, our goal is to create a workplace where everyone feels valued, supported, and can thrive. We build an environment that welcomes a wide range of perspectives and experiences, with inclusion embedded in every aspect of our culture and reflected in everyday interactions. This comes to life through comprehensive benefits, workplace flexibility, professional development opportunities, and a host of opportunities provided through our Employee Resource Groups. Each employee plays a role in creating our inclusive culture, which supports every inidual to do their best work. Together, we cultivate a community where everyone can make a meaningful impact for our business, our customers, and the communities we serve.

Title: Customer Assistance Collections Specialist

Location: Alpharetta United States

Accounting & Finance, Fintech, & Treasury

Job Description:

Overview

Who we are

Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for talented team members who want to Dream. Do. Grow. with us.

An important part of the Toyota family is Toyota Financial Services (TFS), the finance and insurance brand for Toyota and Lexus in North America. While TFS is a separate business entity, it is an essential part of this world-changing company- delivering on Toyota's vision to move people beyond what's possible. At TFS, you will help create best-in-class customer experience in an innovative, collaborative environment.

To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time.

Who we're looking for

Toyota's Experience Center - Eastern Customer Assistance Team is looking for a passionate and highly motivated Customer Assistance Specialist.

The Customer Assistance Team partners with customers to clearly communicate account status and ensure any late payments are addressed and averted. The team provides live support via inbound or outbound interactions across the TFS, LFS, and Private Label portfolios, and ensures customers are aware of their options and are properly educated about possible solutions. Due to the specialized nature of collections activities, an effective and customer-centric approach to these guest interactions is central to the broader TFS strategy.

Customer Assistance Specialists are responsible for handling inbound and outbound calls for collection accounts, account maintenance, and liquidation for assigned portfolios. Customer Assistance Specialists are responsible for working accounts efficiently to maintain consistent follow-up, ensure account compliance, and complete necessary account maintenance. Specialists in Customer Assistance will also evaluate and mitigate loss exposure, providing customer-oriented service and problem resolution in accordance with established guidelines and call models.

Center Operating Hours

You must be available to work a shift between the hours of 8am-8pm. Your work schedule will include 2 nights until 8pm.

Training

Training for this position will fall between the hours of 8am-6pm Georgia time for 9 weeks. The first 6 weeks will be virtual training and the last 3 weeks of training will be in the office at our Alpharetta location.

Pay/Benefits

Competitive base salary as well as benefits effective day 1.

Hybrid (Home/Onsite) work schedule following training based on meeting and maintaining performance expectations.

What you'll be doing

• Analyze payment history and notes from the system and clearly communicate status to the customer using Call Model guidelines.

• Document all activities in accordance with established procedures in a clear and concise manner utilizing the appropriate systems and appropriate forms.

• Analyze account characteristics and negotiate with customers on acceptable arrangements to bring their account current and/or recommend appropriate solutions.

• Use appropriate collection and skip tracing tools to maintain delinquencies, repossessions, and losses at or below corporate objectives.

• Promptly report/refer sensitive and complex issues to the Customer Assistance Supervisor.

• Complete non-phone-based projects and account maintenance/remediation efforts.

• Offer critical decision-making as necessary when assigning accounts out for repossession.

What you bring

• HS Diploma or GED is required.

• Previous collections experience is required.

• Work collaboratively with other team members at all levels of the organization.

• Listens actively and remains engaged.

• Excellent verbal communication and interpersonal skills; easy to understand.

• Adaptability and coachability to work through complex changes/situations.

• Working knowledge of Microsoft Office Applications (Word, PowerPoint, Excel, etc.).

Added bonus if you have

• College degree or equivalent work experience preferred.

What we'll bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility and respect

• Professional growth and development programs to help advance your career, as well as tuition reimbursement

• Team Member Vehicle Purchase Discount

• Toyota Team Member Lease Vehicle Program (if applicable)

• Comprehensive health care and wellness plans for your entire family

• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute

• Paid holidays and paid time off

• Referral services related to prenatal services, adoption, childcare, schools and more

• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Title: Administrative Assistant, Production Development

Location: Universal City, CA United States

• Full-time
• Business Segment: Universal Film
• Compensation: USD 22.84 - USD 28.85 - hourly
• Hybrid

Job Description:

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Administrative Assistant will provide administrative support to Senior Vice President of Production Development & Special Projects for Universal Pictures. This position will require frequent requests to read and provide opinions on material in addition to managing day-today administrative functions and support. Ideal candidates should be acutely detail oriented, have a passion for films, screenplays and books, and possess an expansive worldview.

Responsibilities:

• Provide administrative support, including but not limited to rolling calls, maintaining phone sheets, managing a high volume calendar, scheduling meeting requests and processing expense reports in a timely manner
• Arrange travel and all accommodations including comprehensive and detailed itineraries
• Manage special projects as designated, specifically related to administrative and coordination
• Read and screen materials and provide prompt creative feedback to the team
• Interact with and act as a liaison between various internal and external stakeholders
• Manage the distribution of office correspondence and incoming calls
• Additional duties as assigned

Qualifications

Basic Qualification/ Eligibility Requirements:

• Minimum 2 years' experience working in an administrative capacity at a production company, agency, management company, or studio supporting a senior level executive
• Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role
• Minimum 1 year experience and demonstrated ability in Microsoft Work, Outlook and Excel

Desired Characteristics:

• Agency experience preferred but not required
• Knowledge of the development world as well as familiarity with major film agents, agencies, writers and directors
• Excellent customer relations skills
• Ability to multi-task
• Strong sense of urgency
• Demonstrated problem solving capabilities and proactivity

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $47,500-60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

Title: WFH Live Chat Agent - REMOTE (P-T & F-T)

Location: US

Customer Service

Job Description:

We are seeking motivated and customer-focused iniduals to join our team as Remote Live Chat Agents. In this role, you will assist customers through online chat platforms, providing timely support, resolving issues, and ensuring a positive customer experience—all from the comfort of your home.

Key Responsibilities:

• Respond to customer inquiries via live chat in a professional and timely manner
• Provide accurate information about products, services, or policies
• Troubleshoot basic issues and escalate complex concerns when necessary
• Maintain a high level of customer satisfaction and engagement
• Handle multiple chat conversations simultaneously
• Document customer interactions and feedback in internal systems
• Follow company guidelines, scripts, and communication standards

Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree is a plus)
• Previous customer service or chat support experience preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable working independently in a remote environment
• Basic computer skills and familiarity with chat software

Technical Requirements:

• Reliable high-speed internet connection
• Computer or laptop (company-provided equipment may vary)
• Quiet, distraction-free workspace
• Ability to learn and use customer support tools (e.g., Zendesk, Intercom)

Work Schedule:

• Flexible scheduling options available
• Part-time and full-time shifts offered
• May include evenings, weekends, or holidays depending on business needs

Compensation & Benefits:

• Competitive hourly pay (based on experience)
• Paid training
• Opportunities for advancement
• Performance-based incentives 
• Benefits package for employees (include health, PTO, etc.)

Title: Live Chat Agent - REMOTE

Location: REMOTE

Job Description:

We are looking for a customer-focused and tech-savvy Live Chat Agent to join our remote support team. In this role, you will interact with customers via live chat to provide assistance, answer inquiries, and resolve issues efficiently. The ideal candidate has excellent communication skills, a positive attitude, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Respond to customer inquiries via live chat in a timely and professional manner
• Provide accurate information about products, services, and policies
• Troubleshoot and resolve customer issues or escalate when necessary
• Maintain a high level of customer satisfaction and service quality
• Handle multiple chat conversations simultaneously
• Document customer interactions and update records in the system
• Follow company guidelines, scripts, and communication standards
• Identify common issues and suggest improvements

Requirements & Qualifications

• High school diploma or equivalent (Bachelor’s degree is a plus)
• Previous experience in customer service, chat support, or call center roles preferred
• Excellent written communication and typing skills
• Strong problem-solving abilities and attention to detail
• Ability to multitask and manage time effectively
• Comfortable using chat software, CRM tools, and basic computer applications
• Reliable internet connection and a quiet remote workspace
• Ability to work flexible hours, including evenings or weekends if required

Work Environment

• 100% remote (work from home)
• Collaborative virtual team environment
• Ongoing training and support provided

Compensation & Benefits

• Competitive salary or hourly pay
• Performance-based incentives 
• Flexible scheduling options
• Opportunities for career growth and development

Title: Litigation Paralegal

Location: Remote

Job Description:

If you are a vastly experienced family law senior paralegal who enjoys working with like-minded iniduals in a harmonious atmosphere and who would like to gain control of your work/life balance, The Murphy Law Firm may be the right fit for you.

The Murphy Law Firm, a law firm practicing in Maryland and the District of Columbia, is growing quickly and needs to add a remote, certified Family Law Senior Paralegal to its team. This paralegal will perform routine legal document preparation but will also be the go-to paralegal for high-level non-routine drafting assignments. This position will require that the paralegal be able to draft non-routine documents, such as modifications and contempt exceptions, from scratch. This paralegal will prepare trial binders and will perform substantive billable legal work under the direction of our founding and managing attorney. A Paralegal’s goal is to relieve the attorney he or she works with of a portion of the tasks involved in the practice of law.

We are a fun team that respects one another and also wants to do something meaningful and important. We are professional and serious when the situation warrants it.

We are a small but fully staffed law firm with one attorney (we are currently looking for a second attorney to join us), a case manager, two paralegals (you would be the third), one intake/legal assistant, one intake specialist, and a billing specialist. As a paralegal, you are here to work on legal cases and help our attorneys prepare for trials and any other matters related to our cases.

IF YOU HAVE NEVER WORKED AS A PARALEGAL AND/OR DO NOT HAVE THE REQUISITE EXPERIENCE REQUESTED IN THIS JOB POST, PLEASE DO NOT APPLY.

(THE TERM "PARALEGAL" IS NOT THE SAME AS NOR DOES IT INCLUDE WHAT IS TYPICALLY KNOWN AS A LEGAL ASSISTANT, LEGAL SECRETARY, OR RECEPTIONIST/INTAKE.)

ALSO, THIS POSITION IS VERY DRAFTING INTENSIVE, SO YOU NEED TO HAVE EXPERIENCE IN DRAFTING LEGAL DOCUMENTS FROM BEGINNING TO END, SOMETIMES WITHOUT A TEMPLATE.

We are looking for someone with the experience necessary to hit the ground running. Our caseload is primarily family law, and we will need someone with vast experience in this practice area. We also practice personal injury and criminal law, and some experience in these practice areas is highly desirable. 

This is a virtual position, and we anticipate that this position will begin at 35-40 hrs/wk

In addition, the Paralegal will -

• Review tasks in MyCase (case management system)
• Docket (Scheduling) tasks
• Fill out legal forms
• Draft letters and court pleadings
• Draft documents by customizing standard forms
• Write reports and legal documents, both routine and high-level
• Perform thorough research related to laws and judicial decisions, about current as well as past cases
• Help the attorney prepare cases for hearings and mediation
• Prepare trial and mediation notebooks
• Communicate with clients with updates and gather information
• Draft proposed orders, settlement agreements, and parenting plans
• Draft motions
• Prepare discovery and responses to discovery demands
• Prepare discovery dispute letters
• Back-up phone reception
• Ensure that trial preparation begins on time
• Make sure that our attorney is ready and has everything needed for court
• Be able to spot and verbalize solutions to variations like discovery deficiencies in an alimony case
• Know what to do when calendaring conflicts occur
• Other tasks as assigned

Must Haves

• Must have at least five (5) years of family law paralegal experience (This is non-negotiable.)
• Must be vastly knowledgeable in legal drafting and processes
• Must have a paralegal certificate or an Associate’s Degree in Paralegal Studies
• Must be diligent in moving cases forward
• Must be able to exercise excellent decision-making skills and capabilities
• Must be detail-oriented
• Must be able to multitask
• Must be self-motivated
• Must be patient
• Must be willing to learn new software applications
• Must be familiar with Google Drive and G-Suite products

Preferences

• Criminal and/or Personal Injury law experience is highly desired
• MyCase (case management system) experience is highly desired
• Maryland and DC experience is highly desired but not required

Compensation

$46,000 - $50,000 yearly

About The Murphy Law Firm

The Murphy Law Firm is in an exciting chapter of major growth, and we’ve built a powerful reputation for delivering exceptional, client-centered results. Our team is erse, innovative, and united by the core values that define who we are: Passionate. Personable. Persistent.

When you join us, you’re not just taking a job; you’re stepping into a mission-driven firm that celebrates creativity, champions professional development, and is fiercely dedicated to changing lives for the better.

Your Impact Matters Here

Every day, we guide families through some of their most challenging transitions, messy orces, custody disputes, and emotional turning points, and lead them toward brighter, more stable futures. Being part of our TEAM means making a meaningful difference with every client interaction.

If you're driven, compassionate, and ready to help transform lives across the DMV area, this is where you belong.

Administrative Coordinator - Remote (Sydney)

Shared Administration - Sydney, New South Wales (Remote)

Location Sydney, New South Wales (Remote)

Department Shared Administration

Employment Type Regular, Full-time

Who You Are

This is a remote position joining a small local team. You will play a key role in our growing Asia-Pacific (APAC) presence while collaborating with our global teams from your home office. While we offer the flexibility of working from home, we have a preference for candidates based in Greater Sydney to allow for occasional in-person team collaboration.

We are seeking a proactive and detail-oriented Administrative Coordinator to serve as the operational backbone of our APAC team. You'll work across all departments, providing crucial support that ranges from routine tasks to operational improvements. While you don’t need to be an expert in everything on day one, you are naturally tech-savvy and thrive in a fast-paced, multi-faceted environment where no two days are the same.

Role Responsibilities

• Provide high-level administrative assistance across all departments, ensuring daily tasks and general data management duties are completed accurately.
• Develop and maintain clear documentation for company processes, proactively identifying and driving workflow improvements.
• Support the Services team with administrative tasks by scheduling new projects and maintaining meticulous records to ensure seamless service delivery.
• Periodically report on administrative tasks and metrics to senior team members.
• Plan and execute team and client offsites including: managing vendor relationships, travel arrangements and scheduling.
• Streamline departmental efficiency by managing the administrative lifecycle of customer accounts and sales documentation.

Required Skills and Experience

• Previous experience in a similar role, ideally within an administrative environment.
• Excellent written and oral communication skills, with a knack for translating complex requests into clear, professional responses.
• Superb attention to detail and organisational skills.
• A self-starter who thrives in a remote environment, with the confidence to manage your own time while staying tightly synced with a global team.
• Superior time management skills with a demonstrated ability to multitask and prioritize competing demands.
• A sense of urgency and commitment to completing tasks, with a focus on delivering results. 
• Highly proficient at using Microsoft Excel.
• The ability to confidently and effectively work with Directors and the Executive team.
• Advanced computer literacy and experience with cloud-based office software such as Google Workspace and a "tech-curious" mindset. 
• Experience using AI tools (e.g., ChatGPT, Gemini or other AI features) to enhance productivity, draft communications or solve problems is a strong asset.
• Experience with CRM software (e.g., Salesforce, etc.) and/or email and customer marketing software (such as Apollo, Hubspot or Outreach) is a significant plus.

Location

This is a remote-working position, open to any applicant based and legally eligible to work in Sydney, Australia.

Title: Senior People Operations Partner

Location: - US 

Work Type: Remote, Full Time

Job Description:

Consensys is the leading blockchain and web3 software company founded by Joe Lubin, CEO of Consensys and Co-Founder of Ethereum. Since 2014, Consensys has been at the forefront of innovation, pioneering technological developments within the web3 ecosystem.

Through our product suite, including the MetaMask platform, Infura, Linea, Diligence, and our NFT toolkit Phosphor, we have become the trusted collaborator for users, creators, and developers on their path to build and belong in the world they want to see.

Whether building a dapp, an NFT collection, a portfolio, or a better future, the instinct to build is universal. Consensys inspires and champions the builder instinct in everyone by making web3 universally easy to use and develop on.

Our mission is to unlock the collaborative power of communities by making the decentralized web universally easy to access, use, and build on. 

You’ll get to work on the tools, infrastructure, and apps that scale these platforms to onboard one billion participants and 5 million developers. You’ll be constantly exposed to new concepts, ideas, and frameworks from your peers, and as you work on different projects — challenging you to stay at the top of your game. You’ll join a network of builders that reaches the edge of our ecosystem. Consensys alumni have moved on to become tech entrepreneurs, CEOs, and team leads at tech companies. 

People & Talent

People and Talent support the entire Consensys community. We strive to be the destination employer of choice for our ecosystem. That goal is embedded in all the work we do to attract, retain and support our amazing talent. By joining our team you’ll be working with a erse group of incredible iniduals who put ‘people first’ and are designing and building the workplace of the future.

We’re looking for a highly organized and detail‑oriented Sr People Operations Partner to support our employee population across the globe with a focus in Europe. You’ll own day‑to‑day employee lifecycle operations (from pre‑boarding to off‑boarding), act as a key point of contact for employees and managers on HR policies and processes, and help ensure our practices remain compliant with local labor laws and GDPR. You’ll manage contracts and employee records, coordinate with Payroll on changes, administer leave and benefits, and contribute to process improvements and documentation. This role requires strong problem‑solving skills, a proactive mindset, and a commitment to data integrity and operational excellence.

Key Responsibilities

Employee Lifecycle & Operations

• Manage end‑to‑end employee lifecycle processes for the Europe region (pre‑boarding, onboarding, changes, and off‑boarding).

• Prepare and process employment contracts, new hire documentation, and internal transfers in line with local requirements.

• Maintain accurate employee data in the HRIS (Workday or ADP experience preferred) and ensure high standards of data quality.

• Coordinate with Payroll on hires, terminations, compensation changes, and leaves to ensure timely and accurate processing.

• Administer core People programs, including parental/medical leave and other statutory and company benefits.

HR Support & Compliance

• Serve as a primary point of contact for employee and manager questions about HR policies, processes, and benefits.

• Support the implementation and communication of global and local HR policies across multiple European countries.

• Help ensure compliance with applicable European labor laws and data privacy regulations (including GDPR).

• Produce standard HR reports and basic analyses to support People team and business needs.

Process Improvement & Documentation

Identify opportunities to streamline and improve People Operations processes, especially through standardisation and automation.

• Contribute to regional/global People projects (systems enhancements, policy rollouts, training).

• Create and maintain clear documentation (guides, FAQs, process maps) to support employees and managers.

AI, Automation, & Operational Efficiency

• Actively seek out and implement AI and automation solutions to enhance People Operations efficiency, particularly in employee self-service and routine task management.

• Lead the design and execution of key People Operations initiatives focused on employee enablement, self-service enhancements, and overall process optimization across the European region.

• Own and manage regional People projects (e.g., HRIS module implementations, new policy rollouts, compliance programs) from ideation through successful end-to-end delivery, serving as the primary project manager and subject matter expert.

Requirements

• Experience: 5+ years in an HR / People Operations / HR Administration role, ideally in a multi‑country or European context.

• Education: Bachelor’s degree in HR, Business, or related field, or equivalent work experience.

• Systems: Hands‑on experience with an HRIS (ADP or Workday strongly preferred); comfortable with Google Workspace or MS Office.

• Knowledge: Working understanding of European HR practices and basic familiarity with labor law and GDPR considerations.

• Skills:

  • Excellent attention to detail and data accuracy.

  • Strong organizational and time‑management skills; able to handle multiple concurrent requests.

  • Identify potential bottlenecks before they impact deadlines and implement solutions independently.

  • Clear, professional communication with employees and managers.

  • Discretion in handling sensitive and confidential information.

Fluency in English is required; a second major European language (e.g., German, French, or Spanish) is a strong plus.

Don't meet all the requirements? Don't sweat it. We’re passionate about building a erse team of humans and as such, if you think you've got what it takes for our chaotic-but-fun, remote-friendly, start-up environment—apply anyway, detailing your relevant transferable skills in your cover letter. While we have a pretty good idea of what we need, we're ready for you to challenge our thinking on who needs to be in this role.

Consensys is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. Consensys is aware of fraudulent recruitment practices and we encourage all applicants to

Title: US Virtual - Inbound Customer Service Specialist - Work from Home

Location: Virtual- Mississippi

Job Description:

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Join Us as an Inbound Customer Service Representative

**Location:**Remote Call Center

Customer Service Specialist

Do you have a positive attitude, infectious energy, and a passion for exceeding customer expectations? If so, we want you to be a part of our dynamic team! We're seeking aCustomer Service Specialistwho is eager to deliver outstanding service, go beyond the ordinary, and leave a lasting impression on every customer interaction.

**About Our Client:**Our client is a globally recognized leader in technology, known for designing and manufacturing cutting-edge consumer electronics, software, and online services. With a sleek, modern design and intuitive user experiences, their products have earned a loyal customer base. Join us and be part of a brand that values innovation, quality, and customer satisfaction.

What You'll Do:As aCustomer Service Specialist, you will be the voice of the company, offering top-tier phone support to customers. You’ll handle a wide range of inquiries, including order status, changes to online orders, and addressing shipping or payment concerns. The best specialists not only know our policies inside and out but can engage with customers effectively, offering tailored solutions that meet their needs.

You'll also be responsible for creating memorable, unique experiences that keep customers coming back. Staying up-to-date on product features, policy changes, and relevant events is key, and you'll use multiple resources to provide the most accurate, helpful information. Success in this role requires being adaptable, collaborative, and committed to continuous learning in a performance-driven environment.

Key Responsibilities:

• Deliver exceptional customer service over the phone, resolving a variety of inquiries and issues.

• Build rapport with customers by actively listening and providing effective solutions.

• Stay informed on product updates, policy changes, and current events affecting customers.

• Work in a dynamic, team-oriented environment where customer interactions are regularly monitored and assessed.

• Collaborate with teammates to maintain a positive and supportive work culture.

What We Require:

• High School diploma or GED.

• 2-3 years of experience in customer service or support, preferably in a customer-facing role.

• Excellent verbal and written communication skills in English.

• A passion for customer service and going above and beyond to exceed expectations.

• Strong problem-solving skills and the ability to handle ambiguous situations with confidence.

• Skilled at listening, engaging, and building rapport with customers.

• Professional demeanor when interacting with both customers and peers.

• Proven track record of meeting and exceeding performance goals.

• Ability to multitask and prioritize in a fast-paced environment.

• Self-motivated with the ability to work independently.

• Patience and empathy when addressing complex customer issues.

• Willingness to appear on live video calls with coworkers.

• Typing speed of at least 42 WPM with 96% accuracy.

• Flexibility to work an 8-hour shift, 5 days a week, including holidays and peak periods.

Why Work With Us:

• Competitive pay: $17.31/hour

• Full-time hours: 40-hour work week with consistent shifts.

• 100% paid trainingto ensure you're set up for success.

• Comprehensive benefits: Medical, dental, vision, and life insurance available after your first full calendar month.

• Referral program: Earn $20 on every paycheck for each person you refer who is hired, with no cap on payouts.

• Discounted T-Mobile plans: Enjoy a $25/month plan for unlimited talk, text, and data. You can sign up for up to 5 lines at the same rate—perfect for your whole family!

• Opportunities for growth: We prioritize internal advancement and professional development.

• Work from home: Enjoy the benefits of working remotely—save time, money, and contribute to a greener environment.

Requirements for Remote Work:

• Private Workspace: A quiet, dedicated workspace with no distractions. 

• Ergonomics: A comfortable desk setup with all necessary equipment. 

• Internet: A reliable internet connection with a minimum of 20 Mbps download and 10 Mbps upload speed. 

• Self-Motivation & Independence: The ability to stay productive, organized, and on-task while working remotely. 

• Communication: Strong verbal and written communication skills, especially in virtual settings. 

• Adaptability: The ability to quickly adjust to new processes, tools, and technologies. 

• Connection: Must be hardwired; Wi-Fi is not acceptable.

Join our team today and make a meaningful impact as aCustomer Service Specialist. We're excited to work with iniduals who are eager to contribute, grow, and help our customers thrive!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Title: Administrative Assistant 2 (AA2/ERB)

Location: Olympia United States

Salary: $43,980.00 - $58,584.00 Annually

Job Type: Full Time - Permanent

Remote Employment: Flexible/Hybrid

Job Number: 2026-03045

Department: Health Care Authority

Division: ERB

Salary Information

The high end of the salary range, Step M is typically a longevity step

Job Description:

This position independently performs important administrative duties for the Employees and Retirees Benefits (ERB) Division in an administrative assistant team. This administrative assistant works a hybrid schedule to support in-person board meetings as well as other in-person and online meetings. The ideal candidate will have demonstrated an ability to manage a variety of tasks and pivot when priorities change, including managing staff calendars, coordinating staff travel arrangements, backing up their supervisor, and using several computer programs at once to handle returned mail. If you are looking for an opportunity to use your ability to pay attention to detail while balancing tasks, this may be the opportunity for you!

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the ision:

The Employees and Retirees Benefits (ERB) Division within HCA is comprised of two programs with an overall spending budget of almost $5 billion dollars for over 725,000 covered lives: 

• The Public Employees Benefits Board (PEBB) Program provides insurance coverage and administers benefits and eligibility for eligible employees of state agencies, higher-education institutions, employer groups, and their dependents. The PEB Board also offers retiree and other continuation of coverage benefits such as COBRA for those who meet state eligibility and procedural requirements. 
• The School Employees Benefits Board (SEBB) Program provides coverage for eligible employees of K-12 schools, Educational School Districts (ESDs), Charter Schools, and their dependents.

Through value-based purchasing and creating policies that align with the Triple Aim (better health, better care, lower costs), both the PEBB and SEBB Programs are helping to position the agency in successfully achieving its mission and goals.

About the position:

This position provides administrative support to the Division Deputy Director; administrative assistant team; and several teams within ERB. This position supports the PEB and SEB boards, including technical and other support during the 20 in-person meetings each board season. This inidual performs high-level administrative duties as assigned and delegated by the section managers, such as directing and coordinating special projects, seeing projects through to completion, and managing projects within timeframes.

This position is eligible to telework but is required to report on-site three days per week to meet business needs. These days include Thursday and two other days to be determined between the employee and supervisor.The default assigned work location of all Health Care Authority (HCA) positions - both on-site and telework eligible positions - is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. HCA has currently suspended the ability to support out-of-state telework. 

Some of what you will do:

• Maintain Outlook calendars and provide administrative support for section managers, supervisors, and staff. 
• Schedule meetings and transcribe meeting minutes.
• Draft and proofread correspondence and materials for punctuation, grammar, spelling, format, and accuracy for final review and signature. 
• Perform complex word processing tasks such as merging and sorting, integrating text with graphics, and creating Excel spreadsheets as needed. 
• Make travel arrangements for ision staff according to HCA and ERB travel policies and procedures. 
• Support in-person & hybrid meetings at Cherry Street Plaza. Assist with setting up hybrid meeting functionality, including the in-room audio/visual equipment. 
• Assist the AA4 in developing and monitoring administrative procedures and training processes for efficiency and effectiveness. 
• Process incoming/outgoing mail, faxes, agency courtesy copies, and returned mail in-person at Cherry Street Plaza. 
• Research returned mail and send documents to agencies and subscribers.
• Order, receive, and maintain document supply inventory. 
• Assist with PEB and SEB Board meetings, including refreshments, Board materials, and audio/visual equipment.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1: 

• One (1) year of experience as an Administrative Assistant 1

Option 2:

• High school graduation or GED,
• Two (2) years of responsible office experience at the senior clerical level or higher, and
• Ability to type accurately at a minimum net speed of 50 words per minute.

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Two (2) years of experience with Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, and Outlook. Similar word processing, spreadsheet, and email software programs will substitute for MS Office products. 
• Experience working collaboratively on an administrative team.
• One (1) year of experience drafting or proofreading correspondence or materials for punctuation, grammar, spelling, formatting, and accuracy. 
• One (1) year of experience providing customer service and responding to inquiries from internal and external stakeholders, customers, and clients. 
• Experience making travel arrangements and processing travel documents based on requirements in the State Administrative and Accounting Manual (SAAM). 
• Completion of an associate or bachelor's degree.

About HCA: 

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants and shopping nearby. 
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a erse, inclusive workplace aligned with HCA's mission. Our ersity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at [email protected]. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at [email protected] or 360.725.0945.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

Subscribe to our weekly newsletter to receive a list of new job postings at HCA.

Title: Senior Administrative Assistant

Location: New Brunswick United States

time type: Full time

job requisition idR-068666

: Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an inidual. At Johnson & Johnson, we respect the ersity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Senior Administrative Assistant located in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the Titusville, NJ office 3 days per week and work from home 2 day per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Key Responsibilities

The Senior Administrative Assistant provides administrative support to both the HR Acquisitions & Development and Global Benefits & Retirement teams. This position will provide support including meetings management, team management, travel & expenses, and reporting.

Meetings Management:

• Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings)

• Meeting conflict resolution & highlight urgent / immediate requests

• Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics.

• Tracking and ensuring documents required for key meetings are submitted in a timely manner (i.e. presentations, pre-reads)

Team Management:

• Handles confidential matters requiring discretion and judgment

• On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work

• Maintain distribution lists

• Plan and execute team building events

• High collaboration/coordination with other admins

• Assist in printing, copying, scanning, filing or destroying documents or mail

• Maintains office environment including collaborating with Facilities and IT support

Travel & Expenses:

• Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train

• Process expense reports, including receipt management

• Oversee interview logistics and related travel coordination

• Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation.

• Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,

Reporting:

• Coordinates, prepares, and edits reports and presentations

• Key point of contact for procurement

Communication Management:

• Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

Qualifications

Education:

• High school diploma required; Bachelor's degree or formal administrative training preferred.

Required:

• A minimum of 5 years of administrative experience

• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.

• Strong experience with digital platforms and virtual meeting technologies.

• outstanding organizational and prioritization skills with the ability to manage multiple priorities.

• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.

• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.

• Demonstrated agility and adaptability in a hybrid work environment.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and iniduals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation -120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year

Holiday pay, including Floating Holidays -13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave - 80 hours in a 52-week rolling period10 days

Volunteer Leave - 32 hours per calendar year

Military Spouse Time-Off - 80 hours per calendar year

This position is eligible for benefits to include medical, dental, vision and time off, as well as any others as provided for in the applicable Collective Bargaining Agreement.

Assistant, Chief Revenue Officer

Hybrid

Los Angeles, California, United States

We are seeking a highly organized, proactive, and detail-oriented Assistant to the Chief Revenue Officer (CRO) to provide strategic administrative support in a fast-paced, high-growth environment. This role requires exceptional judgment, strong communication skills, and the ability to anticipate needs, manage competing priorities, and keep initiatives moving forward.

The ideal candidate thrives in dynamic settings, operates with a high level of discretion, and takes ownership of projects from start to finish. This inidual will act as a force multiplier for the CRO, ensuring time, priorities, and key initiatives are aligned to drive maximum business impact.

Responsibilities:

Executive Support & Coordination

• Manage complex calendars, deadlines, and shifting priorities with precision.
• Coordinate internal and external meetings, ensuring all materials and logistics are prepared in advance.
• Serve as a key point of contact for scheduling across cross-functional teams.
• Provide daily summary emails outlining priorities, updates, and action items.
• Proactively prioritize and manage the CRO’s time against evolving business needs and revenue priorities.
• Anticipate conflicts, bottlenecks, and opportunities, providing solutions before issues arise.
• Ensure the CRO is prepared for all meetings with clear objectives, context, and desired outcomes.

Project & Operational Support

• Track project timelines, deliverables, and action items to ensure timely completion.
• Maintain and update submission logs, call logs, and project trackers using Airtable, Google Sheets, or similar tools.
• Take detailed meeting notes and follow up on next steps to ensure accountability.
• Assist with preparation of presentations, documents, and internal communications.

Administrative Management

• Prepare and submit monthly expense reports accurately and on time.
• Organize files, documents, and systems to ensure easy access and efficiency.
• Support ad hoc requests and special projects as needed.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements

• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong judgment and ability to anticipate needs proactively.
• Comfort learning new systems and tools quickly.
• High level of integrity and discretion when handling confidential information.
• Proven ability to meet tight deadlines while maintaining accuracy.
• Ability to operate with urgency and sound judgment in ambiguous situations.
• Strong business intuition; understands how to prioritize against impact.
• Comfortable working with senior executives and external partners.

Benefits

The pay for this role is $23/hr plus OT

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Family Leave (Maternity, Paternity)

Short Term & Long Term Disability

Executive Assistant

Finance and Administration - United States (Remote)

Reports to: Senior Manager, Operations and Governance

Location: Remote

The Executive Assistant provides high-level administrative and coordination support to the CEO, Executive Team, and Senior Manager, Operations and Governance.

This role ensures executive schedules, meetings, travel, board logistics, and broader operational coordination run smoothly.  In addition to supporting the CEO and leadership directly, the Executive Assistant supports organization-wide operational and project coordination under the direction of the Senior Manager, Operations and Governance, helping to keep work organized and moving.

This is a trusted, detail-oriented role that requires discretion, strong follow-through, and the ability to anticipate needs in a fast-paced environment.

KEY RESPONSIBILITIES

Executive and Leadership Support 50%

• Manage complex executive calendars across time zones
• Draft and format correspondence and meeting materials
• Support internal leadership coordination and scheduling
• Track follow-ups and action items from leadership meetings
• Coordinate domestic and international travel
• Prepare and reconcile expense reports

Board and Governance Administrative Support 20%

• Maintain organized records of board documentation
• Coordinate board and committee meeting invites
• Prepare and distribute board materials
• Draft board meeting minutes
• Support board logistics and documentation tracking

Organization-Wide Administrative Support 30%

• Maintain tracking and documentation for approved cross-functional work to ensure clarity on status, decisions, and next steps
• Coordinate meeting logistics and follow-up across teams to support timely progress
• Monitor timelines and flag potential conflicts, delays, or delivery risks to the Senior Manager, Operations and Governance
• Assist with operational coordination and preparation ahead of major conferences, summits, and programs
• Assist with staff travel coordination and provide general administrative support as needed

QUALIFICATIONS

• 5+ years of experience supporting senior executives
• Experience managing calendars and travel across multiple time zones
• Strong written communication and formatting skills
• Exceptional organization and attention to detail
• Comfortable handling confidential information
• Ability to prioritize and adjust in a dynamic environment

Preferred:

• Background in a nonprofit, association, or membership organization
• Experience supporting board operations
• Proficiency with Concur or similar expense management systems
• Familiarity with OnBoard or comparable board management platforms
• Working knowledge of ClickUp or similar project management tools
• Strong command of Microsoft Office
• Confidence coordinating domestic and international travel
• Comfort operating in remote collaboration tools such as Slack and Zoom

What Success Looks Like

• Executive schedules are coordinated and conflicts minimized
• Board meetings are organized, documented, and well supported
• Materials are prepared accurately and on time
• Action items are tracked and followed through
• Leadership is able to focus on strategic priorities
• Project documentation and tracking are current and accessible

This Role Is Not a Fit If

• You struggle with frequent schedule changes
• You are uncomfortable working closely with senior leadership
• You prefer clearly defined, repetitive tasks over dynamic coordination work

Additional Notes

• Competitive benefits package and performance-based bonus.
• Occasional travel to MRC conferences and team meetings.
• International safety protocols must be followed when traveling for business.
• Employees traveling for business purposes must be fully vaccinated to the level required for entrance into the respective state or country the business is taking place.

Credit Coordinator

Req #1817

Virtual•

A - Eddyfi, 3425 rue Pierre-Ardouin, Quebec City, Quebec, Canada•

Montreal, QC, Canada

Job Description

Reporting to the Director, Credit, Collection and Account Management, the Credit Coordinator plays a key role in managing the credit approval process: evaluating credit applications, setting or adjusting credit limits, monitoring outstanding balances and sending reminders, and coordinating collection efforts. He or she ensures compliance with internal policies and legal requirements, provides analyses and reports to support decision-making, and works closely with other relevant departments.  

Be a part of something bigger. 

At Eddyfi Technologies, we’re proud to push the boundaries of innovation while fostering a workplace where everyone feels valued, respected and empowered to do their best work. We believe that erse perspectives, experiences, and ways of thinking strengthen our teams and help us build better solutions for the industries the world depends on.  

As a world-renowned company, we’re behind some of the most advanced systems in the world—delivering cutting-edge solutions through ET & UT, Remote Monitoring, Nuclear Steam Generators, Automated Vision Systems, and Robotics.  

Our values 

• We are customer-centric and put our customers at the heart of everything we do. 
• We innovate with a purpose, developing practical and forward-thinking solutions that solve real-world problems and protect what matters most.
• We are reliable and accountable, we do what we say we are going to do. Taking ownership of our actions and delivering high-quality outcomes with integrity, consistency and transparency.
• We are stronger together and committed to creating an inclusive environment where voices are heard, respected and supported.

Joining our team means: 

• Collaborating with experts dedicated to innovation in an environment that values different perspectives, backgrounds and experiences.
• Becoming part of an organization that values commitment, initiative, and collaboration to help achieve common goals.
• Working in a growing business that encourages learning, curiosity, and respectful challenge.
• Being supported through fair, transparent and equitable practices.
• Contributing to meaningful projects that create a lasting impact.

We encourage candidates to apply even if they do not meet every requirement listed, as we recognise that skills and experience can be gained in many ways. 

As a Credit Coordinator, you will support the Credit and Collections team by: 

• Manage credit approval processes for new and existing customers to pre-qualify them for account openings.
• Verify received information and assessing customer creditworthiness and commercial credit applications, including credit reports, etc.
• Recommend credit limits and payment terms in accordance with the company’s authority charter, while ensuring compliance with internal credit policies and our sales guide. 
• Integrate and update credit limits provided by our partners; managing credit insurance requests and required follow-ups.
• Complete new customer profiles in the ERP system (SAP), including assigning credit limits, as well as updating and revising limits for existing customers. 
• Submit requests and, when necessary, negotiating with our receivables insurance partners regarding credit limit revisions and/or term extensions. 
• Ensure that client business information is accurate and that the creation of relevant client segments for credit and collections is completed.
• Participate in integration preparations, data maintenance projects, and audit activities. 
• Contribute to the development and improvement of best practices as well as the preparation of operational procedures (SOPs).
• Participate in automation and process improvement initiatives.
• Prepare various analytical reports for the sales and credit/collections teams, including key performance indicators (KPIs) and dashboards.
• Participate in month-end processes and reporting.
• Handle collections activities for a specific portfolio.
• Manage various communications related to accounts receivable.

We value transferable skills, different career paths and learning agility. Experience gained through non-traditional routes is welcome. 

What makes you an asset to our team 

• 1 to 5 years of experience in credit coordination, credit analysis, or administrative work; or 2 or more years in a customer service team or collections within the manufacturing sector Strong analytical and organizational skill
• Knowledge of credit functions and/or collections
• Solution-oriented
• Proficiency in Excel and PowerPoint; knowledge of Power BI (a plus)
• Experience with SAP or a similar ERP system
• Bilingual (French/English)
• Self-motivated, resourceful, and able to work well in a team
• Ability to manage priorities in a fast-paced environment
• Excellent communication and data presentation skills
• Customer service-oriented and eager to learn about our industry and operations

At Eddyfi technologies, ersity, equity and inclusion are fundamental to who we are. We are committed to providing equal employment opportunities and fostering an inclusive workplace where everyone feels a sense of belonging. 

We welcome and encourage applications from all qualified iniduals, regardless of race, ethnicity, gender identity or expression, sexual orientation, age, religion, disability, neuroersity, or any other characteristic protected by law. 

If you require accommodations at any stage of the recruitment process, please let us know. We are committed to ensuring an accessible and inclusive experience for all candidates. 

All positions based in Quebec require proficiency in French, both written and spoken. Additionally, functional skills in English are required to meet the needs of our offices and clients internationally. For all our offices worldwide, certain positions may be subject to background checks, including credit, criminal, and employment history verification. 

#LI-Hybrid 

#LI1 

Job Details

Job Family

Global Finance

Pay Type

Salary

Corporate Paralegal

Req #407

Richmond, VA, USA • Raleigh, NC, USA • Chapel Hill, NC, USA

Job Description

Come grow with James River Insurance! 

James River Insurance is an excess and surplus lines segment of James River Group Holdings, Inc. and operates on an approved non-admitted basis in 50 states and Washington, DC. Since 2003, James River has provided thousands of commercial property and casualty customers with innovative and creative solutions for particular insurance needs. 

At James River Insurance, we are committed to providing a stable and rewarding work environment supported by our Core Values and Guiding Principles: Integrity, Accountability, Innovation, Customer Service, Communication, and Teamwork.  We are proud of being recognized the past 5 years as one of The Top Workplaces USA.

James River Group Holdings, Inc. is a U.S. insurance holding company which owns and operates a group of specialty insurance and reinsurance companies. The Company operates in two specialty property and casualty insurance segments: Excess and Surplus Lines and Specialty Admitted Insurance. The Company tends to focus on accounts associated with small or medium-sized businesses in each of its segments. Each of the Company's regulated insurance subsidiaries are rated "A-" (Excellent) by A.M. Best Company.

Job Summary

The Corporate Paralegal provides both paralegal and administrative support for the Corporate Legal Department.  While this can be a remote position, someone in the Richmond, Virginia or Chapel Hill, NC areas is preferred.

Duties and Responsibilities

• Continuously exhibit and uphold Core Values of Integrity, Accountability, Communication and Teamwork, Innovation and Customer Service
• Support corporate legal staff in execution of their duties including research and data compilation relating to the Company and its subsidiaries
• Respond to inquiries from outside counsel
• Assist with subsidiary board and corporate governance matters
• Help prepare and file regulatory filings
• Draft correspondence, letters and memoranda
• Maintain Department Compliance calendar
• Prioritize and respond to a wide range of questions from internal business partners and external stakeholders
• Interact with senior level executives and directors
• Maintain and improve logs to track vendor contracts
• Assist with obtaining signatures on and copies of executed contracts and approval documentation
• Upload new and existing contracts to contract management database
• Organize and maintain corporate records
• Maintain corporate entity compliance including monitoring, corporate compliance and tracking filing due dates
• Respond to internal and external audit requests
• Maintain directors and officers list
• Maintain legal entity organization chart
• Perform all other duties, assignments and projects as assigned by management

Knowledge, Skills and Abilities

• Knowledge of contract language and structure
• Developing knowledge of P&C Insurance industry
• Intermediate to advanced proficiency in MS Office Suite
• Excellent deadline management, analytical and research skills
• Excellent written and verbal communication skills
• Excellent organizational skills
• Attention to detail and ability to organize complex information
• High level of initiative and motivation
• Ability to work independently
• Ability to communicate with all levels of the organization
• Ability to maintain the confidentiality of sensitive company information
• Ability to follow through a project to completion

Experience and Education

• Associate’s or Bachelor’s degree required
• Paralegal Certificate required
• Licensed Notary required
• Minimum of three years of relevant experience in a public company legal department or in a law firm servicing public company clients required

Please note that this position is not eligible for H-1B visa sponsorship.  All applicants must be currently authorized to work in the United States on a full-time basis without the need for current or future H-1B sponsorship.

Job Details

Job Family

Compliance

Job Function

Legal

Pay Type

Salary

Title: Executive Assistant

Location: Charlotte Harris Corners Parkway

Full time

Job Description:

Performs erse administrative functions for the Business Unit President and his leadership team. Handles details of an extremely confidential nature.  Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrate ability to deal with high-level contacts inside and outside of the company. Ability to interact with customers and work to solve their problems.  May perform special assignments such as development and creation of presentations, compiling reports, researching information and summarizing publications for the President’s use in discussions and meetings.  Must have flexibility in work schedule.  Works under minimal direction.  In office role Monday – Thursday. Friday is optional remote.

What You Need to Know:

• Manage a complex, high-volume calendars: schedule meetings, resolve conflicts, coordinate across time zones, and anticipate needs using AI-powered scheduling and calendar optimization tools

• Handle email and communications: screen, prioritize, draft responses (often using AI drafting/summarization agents), and maintain follow-ups.  

• Arrange domestic/international travel, itineraries, logistics, and expense reporting—leveraging AI for itinerary building, change management, and cost optimization where possible.  Assists with travel coordination when teams are traveling as a group to ensure cost effective and efficient transportation and lodging.

• Plan and coordinate leadership lunches, meeting rooms, team events, and other office gatherings, including venue selection, catering, and logistics for customer/VIP visits.

• Own office management including supplies, vendors, facilities coordination, mail sorting and distribution, equipment, and general office organization.

• Serve as point of contact for building landlord on facilities issues and drive them to resolution

• Prepare materials for meetings, presentations, board updates, and client interactions (including research, data synthesis, and document formatting assisted by generative AI).

• Stay current on AI advancements in executive support and propose improvements that save time or enhance decision-making. 

• Assist with meeting logistics, agendas, and follow-up action items for leadership team meetings.

• Provides assistance with Corporate record keeping and governance.

• Other duties as assigned.

What We Are Looking For:

• 3+ years of experience in an executive assistant or senior administrative role.

• Bachelor’s degree (B.A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams, Zoom, etc.)

• Strong written and verbal communication skills with a customer service mindset

• Highly organized with strong attention to detail while working in a fast-paced environment

• The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

• Demonstrated ability to communicate effectively with internal and external customers.

• Willingness and ability to work extended hours, including overtime as business requires

Husqvarna provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Title: RN Virtual Care

Department: Virtual Health Services

**Requisition ID;**2026-466566

**Department;**Virtual Health Services

**Shift;**Night

**Standard Hours;**1800 - 0630

**Location;**NE-OMAHA

Posted Pay Range;$36.94 - $53.56 /hour

**Company Name;**CHI Health Lakeside

**Telecommute;**Yes

Job Description:

Where You’ll Work

CHI Health Lakeside is West Omaha's only full-service hospital. We believe that patient-focused care heals the body, mind, and spirit of every person. Our campus is designed for patients and sets the tone for a comfortable, less stressful hospital stay. As one of the most technologically advanced hospitals in the world, we provide a full range of services including: maternity, cancer and surgery care as well as diagnostics and emergency services.

Job Summary and Responsibilities

RN Virtual Care supporting CHI Health Lakeside Hospital.

As our Virtual Care RN, you will revolutionize patient care, leveraging cutting-edge technology to deliver expert nursing guidance across our health system.

Every day, you will provide real-time virtual inter-collaborative nursing assistance to on-site care teams nationwide. From admissions and discharges to transitions of care and vital support tasks, you'll apply your seasoned skills to erse patient needs, ensuring no two days are alike.

To succeed in this transformative role, you will project expert knowledge, unwavering reliability, and articulate communication, serving as a critical virtual extension of our patient care teams, ensuring exceptional outcomes across a spectrum of diagnoses.

• Collaborates virtually with physicians, nurses and other health care team members in the provision of clinical patient care, including virtual assessment of the medical, physical and psychological status of patients and responding to routine, urgent and emergent patient issues.
• Proactively oversees the patient care plan to implement preventive measures that improve patient safety and the quality of care delivered via telemedicine technology and surveillance of physiological trends; drives risk reduction through participation in root cause analysis (RCA’s), quality surveillance as well as the compilation and interpretation of large data sets of patient information.
• Effectively coordinates communication with members of the bedside interdisciplinary team.
• Supervises the comprehensive care of patients through coaching and mentoring bedside nurses and other care team members.
• Collaborates with unit leadership and provides oversight of unit quality programs and metrics; ensures evidence-based practices are being followed by team members to provide the highest quality care and safety for patients.
• Supports management to ensure all aspects of clinical operations are conducted and documented in compliance with relevant internal policies, standards/procedures and applicable regulatory requirements; assesses, on a continuous basis, services, patient outcomes, quality control and family/patient satisfaction to ensure optimal care and delivery; ensures that internal controls are sufficient to provide for accurate, complete and compliant programs and processes.

Job Requirements

• Graduate of an RN nursing program
• Registered Nurse: NE/IA or compact
• Minimum 3-5 years in clinical focus
• Minimum 1-3 years leadership experience (e.g. Charge RN or related experience)
• Basic Life Support (BLS)
• Advanced Cardiac Life Support (ACLS) within 5 months of hire
• Pediatric Advanced Life Support (PALS) within 30 days.

Preferred:

• Bachelors of Nursing
• MedSurg/PCU/ICU Experience within the last 2 years.

Senior Executive Administrative Assistant - Human Resources

Ohio - Columbus, One Nationwide Plaza

Full time

097662

If you’re passionate about becoming a Nationwide associate and believe you have the potential to be something great, let’s talk. At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

The Executive Administrative Assistant will support HR leadership for Nationwide Financial, Finance and Marketing.

This will be a SuccessFlex hybrid work opportunity.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

Job Description

Key Responsibilities: 

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time. 

• Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed. 

• Compiles sophisticated information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning. 

• Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support. 

• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• Leads special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an inidual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. 

Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

Knowledge, Abilities and Skills:

• Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures.
• Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates and external contacts.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values. 

Job Conditions: 

Overtime Eligibility: Not Eligible (Exempt)

Working Conditions: Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

ADA:

The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. 

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Part-time Office Manager – Join the Elevate team in this mission critical, remote-first impact role!

Omaha, NE

Elevate Search Partners is excited to announce this newly created position! We are creating a key role that will take ownership for payroll, bookkeeping, HR Onboarding, operational reporting and be the internal “go-to” person supporting our team and ensuring our office runs smoothly. 

This is a key position for us, and we are looking for an inidual with strong morals, attention to detail and a positive attitude who we can trust to do the right thing in this key role. 

Key Responsibilities

• Processing payroll for the internal Elevate team and all of our temporary employees working on projects at client companies around the country in QuickBooks online
• Accounts Payable, client invoicing, expense reporting, reconciliations and ad hoc analysis for 2 operating businesses while working under the oversight of an exceptional fractional CFO
• Onboarding new employees, administering background checks and securely maintaining employee files and assisting with other HR projects while learning from an incredible Director of HR & Culture
• Weekly operational reporting for the Elevate team, helping our staff understand how their actions impact client and candidate service
• Office management duties including administrative assistance, event planning (fun and philanthropic), ordering office healthy snacks and supplies and culture activities
• Research new opportunities to improve processes leveraging technology and Ai tools

We are searching for someone with stellar references and a career track record of leaving each job better than they found it. This could be a great role for an experienced Office Manager or Payroll/Accounting/HR leader looking to scale back and enjoy better work life balance. 

This is primarily a remote role, but we would love for this inidual to look forward to visiting our office each week for an hour or so. 

We are searching for an inidual with strong payroll experience who is analytical, creative, detailed, positive, servant-minded and kind. 

Elevate’s Core Values:

• Fearlessly execute…we get the job done.
• Relentlessly pursue the best version of ourselves.
• Operate with humility, kindness, and authenticity.
• Deliver beyond what is expected.
• Earn lifelong trusted advisor status.