Senior Administrative Assistant & Office Manager

United States

Opportunity Overview:

Reporting to the Chief of Staff, we are seeking a highly organized, proactive, and resourceful Senior Administrative Assistant & Office Manager to support our C-suite leadership team and ensure smooth day-to-day office operations. This part time hybrid role combines administrative support with office management responsibilities. The ideal candidate thrives in a fast-paced startup environment, enjoys wearing multiple hats, and maintains a high level of professionalism and confidentiality.

What you’ll do:

• Provide comprehensive administrative support to C-suite leaders, managing complex calendars, coordinating meetings, and arranging travel to enable leadership efficiency and focus
• Maintain a seamless, well-functioning office environment, partnering with building management to support day-to-day operations, facilities, and security
• Own end-to-end logistics for onsite meetings and events in the Boston office, delivering a high-quality experience for employees and visitors
• Handle sensitive and business-critical information with a high degree of discretion, professionalism, and sound judgment

What you’ll need:

• 5+ years of administrative experience, including 3+ years supporting senior leadership in startup or high-growth environments
• Ability to work onsite in the Boston office 3 days per week
• Demonstrated ability to manage complex calendars, coordinate logistics, and support senior executives in a fast-paced environment
• Proven organizational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong written and verbal communication skills, with experience supporting executive-level stakeholders and external partners
• Demonstrated problem-solving skills and sound judgment when handling business-critical information
• Experience delivering a high level of service in a professional or customer-facing environment
• Proficiency with Google Workspace, Slack, and similar tools
• Experience in a technology or healthcare technology environment preferred
• Bachelor’s degree or equivalent experience

Pay & Perks:

 Hybrid position (onsite in Boston 3x per week) with about 10% travel. Part-time role, averaging approximately 30 hours per week. 

 Medical, dental, vision, life, disability insurance, and Employee Assistance Program 

 401K retirement plan with company match; flexible spending and health savings account 

 Up to 184 hours (23 days) of PTO per year + company holidays

 Up to 14 weeks of paid parental leave 

 Pet insurance  

The salary range for this position is $40 to $45 hourly; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Cohere is required to provide a reasonable estimate of the compensation range for this role. Inidual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment.

Executive Assistant

Human Resources & Talent Acquisition Sliema, Malta

Apply

Description

Position at LeoVegas Group

ABOUT THE ROLE 

We are looking for a highly organised, proactive, and dependable Executive Assistant to support our C-Level leadership team. This role is ideal for someone who thrives in a fast-paced environment and is comfortable working closely with senior executives and multiple stakeholders across the organisation.

The successful candidate will play a key role in ensuring the smooth day-to-day management of executive activities, coordinating collaboration between leadership and teams, and maintaining a high level of professionalism, discretion, and efficiency. The role also requires close coordination with our US-based parent company, meaning the ability to work across different cultures, communication styles, and time zones.

YOU WILL BE RESPONSIBLE FOR:

• Provide comprehensive administrative and organisational support to C-Level executives.

• Manage complex calendars, scheduling meetings and coordinating across multiple time zones.

• Facilitate collaboration between executives and internal teams, ensuring smooth communication and follow-ups.

• Act as a key liaison between local leadership and, at times, the US-based parent company, helping coordinate communication and activities when required.

• Organise and coordinate internal and external meetings, including preparation of agendas and supporting materials.

• Handle travel arrangements including flights, accommodation, itineraries, and logistics.

• Manage and maintain important documents, reports, and presentations.

• Assist with the organisation and handling of sensitive legal and personal documentation, ensuring proper record-keeping and confidentiality.

• Act as a key point of contact for internal and external stakeholders on behalf of the executives.

• Track action items, deadlines, and deliverables to ensure efficient execution of priorities.

• Assist with ad hoc projects, events, and operational tasks as required.

• Maintain strict confidentiality when dealing with sensitive information.

OUR SUCCESSFUL CANDIDATE WILL HAVE THE FOLLOWING:

• 5+ years of proven experience supporting C-Level or senior executives in a fast-paced environment.

• Exceptional organisational and time management skills, with the ability to prioritise effectively.

• Outstanding interpersonal and communication skills.

• Comfortable working with multiple stakeholders and leadership styles.

• Ability to remain calm and effective under pressure.

• Experience managing confidential legal and personal documentation is highly desirable.

• Strong attention to detail and ability to manage complex schedules and documentation.

• Proficiency in standard office and collaboration tools (e.g., Google Workspace, Microsoft Office, Slack, etc.).

• Self-motivated, proactive team player who is comfortable working independently.

• Comfortable collaborating with international teams and across different cultures.

• Due to coordination with our US-based parent company, occasional evening email availability may be required.

NICE TO HAVES

• Experience supporting multiple executives simultaneously.

• Experience coordinating international travel and events.

WHO WE ARE

At the core of LeoVegas Group is Team Leo. Our culture is our foundation and is what enables us to innovate, build, and lead as we trailblaze our way through the igaming industry. We’re a team of over 2000 innovators, initiators, and groundbreakers working in a fast-paced and agile environment across 19 _office_s worldwide.

BENEFITS 

• Hybrid work policy

• 4 weeks of Workation (T&C apply)

• Well-being allowance to support your active lifestyle

• Private health insurance

• Discounts across a range of retailers, gyms, bars & restaurants

• We offer an employee assistance program that can provide help and guidance during challenging moments.

JOIN US!

In our pride, we empower our teammates to find their roar and run with their wildest ideas. We don’t wait for things to happen; we pounce and make it happen! 

Would you be a good fit for the Leo Pride - give us a roar!

**As our company working language is English, we’d like to see your CV in English, please**

Executive Assistant & Strategic Project Manager

Remote

Support

Full time

California, United States

OverviewApplication

Description

Role Overview

We are seeking a highly organized and proactive Executive Assistant & Strategic Project Manager to support senior leadership while driving key initiatives across the organization. This role blends traditional executive support with hands-on project ownership, making it ideal for someone who thrives in fast-paced, high-growth environments.

Key Responsibilities

• Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation
• Own and manage executive calendars, ensuring optimal scheduling and prioritization
• Prepare briefing materials, agendas, and follow-ups for meetings
• Lead and manage cross-functional projects from initiation through execution and completion
• Track project milestones, deliverables, and timelines to ensure successful outcomes
• Act as a liaison between executives and internal/external stakeholders
• Identify process improvements and help streamline operations

Requirements

• 3–7 years of experience supporting senior executives or leadership teams
• Proven ability to manage projects end-to-end with minimal oversight
• Strong organizational and multitasking skills in fast-paced environments
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Ability to anticipate needs and proactively solve problems

Graduate Field Assistant & Teaching Coordinator

remote type

Hybrid

locations

Ithaca (Main Campus)

time type

Full time

job requisition id

WDR-00057507 

The Opportunity

The Department of Microbiology and Immunology at the College of Veterinary Medicine is seeking a motivated and organized professional to join our team as a Graduate Studies & Teaching Coordinator. This role supports both the Masters in Professional Studies - Parasitology (MPS) and departmental teaching activities, providing essential guidance to students, coordinating academic programs, and ensuring the smooth operation of courses and student services.

Key Responsibilities

Coordinator for the Masters in Professional Studies - Parasitology (MPS)

• Collaborate with the Graduate School to communicate admissions decisions and prepare and send admission and rejection letters to applicants.
• Work with faculty and students to develop inidualized curriculum plans that support full- or part-time study and align with students’ academic and professional goals.
• Monitor student progress, provide guidance and resources, and communicate any concerns to the Program Director.
• Manage teaching materials, grading processes, and program evaluation and feedback mechanisms.
• Serve as the primary point of contact for the program, monitoring the program email account and responding to inquiries in a timely manner.
• Maintain and update the MPS Program website and related communications materials.
• Serve as the Graduate Field Assistant (GFA) and student services representative, advocating for student needs and addressing program-related questions or concerns.

Course Coordination & Administrative Support for the Department

• Support the administration of the department’s undergraduate Program of Study (POS) and related courses.
• Serve as a liaison with the Office of the University Registrar, the Office of Undergraduate Biology, and other campus partners to coordinate course logistics and student enrollment.
• Coordinate departmental course offerings for the annual Courses of Study and Course Roster listings.
• Assist with assigning students to faculty advisors and coordinating cross-listed courses and other departmental teaching activities.
• Manage teaching materials, grading processes, and course evaluation and feedback mechanisms.
• Coordinate departmental journal club activities.

This is a full-time (39 hours/week), three-year term Contract College position based in Ithaca, NY, with the possibility of extension. This position follows a 4:1 campus-to-home hybrid work arrangement. This hybrid work arrangement is subject to change at any time. Typical work hours are 8:00am to 5:00pm, with occasional holiday, evening, and weekend hours. Flexible scheduling may be arranged as needed.

About the Department of Microbiology & Immunology

The Department of Microbiology & Immunology comprises an interactive faculty engaged in research & teaching in infectious disease and the host immune response. Our immunology interests include innate and adaptive responses to pathogenic agents, immune regulation, vaccine development, and host damage due to inflammation and autoimmunity.

What We Need

We are seeking a team member who is detail-oriented, organized, and adaptable. Additionally, you will have: 

• An Associate’s degree with four to six years of relevant experience in an academic setting, or equivalent combination of education and experience. 
• Proficiency/excellence in using a variety of computer programs and demonstrated ability to utilize an array of software programs including publication software. 
• Excellent communication skills, superior written, verbal, and interpersonal skills; excellent planning, coordination/organizational skills. 
• The aptitude to work independently and respond quickly and effectively do multiple assignments/priorities. 
• Experience working directly with people from various socioeconomic backgrounds.
• Experience working independently as well as in a team environment. 
• Strong organizational and time-management skills. 
• Proficient use of PC computers, knowledge of Internet Explorer, Microsoft Word, Excel, Outlook, PowerPoint; word processing, editing, charts, graphs, exams, calendars, and instructional material for teaching.

If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include: 

• Experience with a variety of both Cornell University and outside systems including Workday, Endnote, KFS, Drupal, Acalog, CCI, DUST, PeopleSoft, Remark, Canvas, SharePoint, CALS Online Course Proposal System, Concur, the Vet room scheduler, and 25Live. 
• Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office. Proficiency/excellence in using a variety of computer, software, and web-based programs with demonstrated ability to utilize them.

A cover letter and resume are required for consideration for this position.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State inidual tax reporting and withholding for this position. Additional inidual state income tax filings may also be required if working temporarily outside of New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and ersity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. 
• Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

University Job Title:

Student Services Asst V

Job Family:

Student Services

Level:

E

Pay Rate Type:

Hourly

Pay Range:

$29.45 - $31.66

Remote Option Availability:

Hybrid

Company:

Contract College

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

Title: High School Counselor

Location: US - AL - Remote

time type

Full time

job requisition id

JR113212

Job Description:

Job Description

Required Certificates and Licenses: Alabama School Counselor Certification

Residency Requirements: Alabama

Utilizing leadership, advocacy and collaboration the High School Counselor promotes student success by providing preventive services and responding to identified needs through implementation of a comprehensive school counseling program that helps guide all learners in their academic success, social and emotional development, and career and college planning and readiness.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Alabama Destinations Career Academy (ALDCA). We want you to be a part of our talented team!

The mission of Alabama Destinations Career Academy (ALDCA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Helps all students:

• Plan for postsecondary options (enroll in education, enlist in military option, employ in work force)

• Apply academic achievement strategies

• Manage emotions and apply interpersonal skill

• Focuses students and families on college and career readiness;

• Meets quarterly with all students on caseload to review graduation plan and post-secondary options;

• Delivers classroom instruction based on student success standards;

• Reviews transcripts and other academic documentation for new and returning students;

• Works collaboratively with teaching staff to develop a four (4) year graduation plan and audits student schedules for candidacy for graduation as determined by school and state policies;

• Assist students in course placement including recommendations on Advanced Placement (AP) and pathways to challenge and enrich student learning opportunities;

• Analyzes student data and develops data-driven programs for intervention action plans;

• Provides short-term counseling to students and referrals for long-term support, as necessary;

• Provides a support system that strengthens the efforts of teachers, staff, and parents;

• Supports standardized testing program; parent education; and staff development;

• May advocate for students at inidual education plan meetings and other student-focused meetings;

• Focuses students and families on goal setting and academic planning for college and career readiness;

• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND
• Three (3) years of experience in counseling and/or advisement
• School Counselor License
• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Proficiency in Microsoft Office Suite, Web-based search engines, and database systems
• Flexible schedule; Ability to travel as needed
• Master's degree in school counseling
• Experience with distance learning
• Advanced coursework in counseling and administration

DESIRED QUALIFICATIONS:

• Experience as a teacher
• Experience in a customer service environment.
• Experience with Local, State, and Federals laws and mandated reporting
• Experience in a charter school environment preferred
• Experience with state career planning systems, Pathfinder, or other career planning platforms/tools

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is a virtual role

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Talent Acquisition Specialist

Location: Merriam, KS United States

Job Description:

Job Type

Full-time

Build the Team Behind the Clean Red Trucks.

At Ryan Lawn & Tree, we've built one of the most respected lawn and tree care companies in the Midwest - and we know our people are the reason why. As we push toward $200M in growth, we need a Talent Acquisition Specialist who can do it all: source and close great candidates, own the full recruiting lifecycle, and keep the administrative backbone of our hiring operation running like clockwork.

The ideal candidate is an independent recruiter who takes pride in doing the process right.

Who We Are

Ryan Lawn & Tree serves customers across Kansas, Missouri, Oklahoma, and Nebraska. As a 100% employee-owned (ESOP) company, we believe our people are our greatest competitive advantage - and that belief starts with how we hire. When Ryan grows, every associate grows with it.

About the Role

You'll partner closely with the Sr. Talent Acquisition Partner and Hiring Managers to fuel Ryan's growth across our hourly, seasonal, and field-based workforce. Half of this role is pure talent acquisition - sourcing, building relationships, and delivering an exceptional candidate experience from first contact to first day. The other half is owning the administrative engine that keeps every open requisition across the organization moving cleanly from opening through New Associate Orientation.

Ryan's business is seasonal by nature, which means our recruiting pace reflects that - high-energy during spring and fall, with slower periods that allow for strategic pipeline building and process improvement. We're looking for someone who thrives in both modes and uses every season productively.

This role is considered Hybrid and is based out of our Merriam, KS corporate office.

What You'll Do

Talent Acquisition & Recruiting

• Own an independent requisition load focused on hourly, seasonal, and field-based positions across multiple Ryan branches
• Execute the full recruiting lifecycle - sourcing, screening, offer, and pre-boarding - for your assigned roles
• Partner with hiring managers to understand hiring needs
• Proactively source candidates through Indeed, LinkedIn, job fairs, community partnerships, and referral networks as needed
• Screen resumes and conduct phone screens to assess qualifications, fit, and interest; hand off qualified candidates to hiring managers
• Build and maintain a strong pipeline of candidates for seasonal roles ahead of peak hiring periods
• Post and manage job listings across all relevant platforms

Candidate Experience & Coordination

• Serve as the primary point of contact for candidates throughout the entire hiring process - timely, professional, and personal
• Manage pre-employment steps org-wide including background checks, drug screens, and new hire paperwork
• Prepare and deliver offer letters for all hires in coordination with the Sr. TAP
• Guide candidates through onboarding preparation, ensuring a seamless handoff to HR so every new associate starts strong

TA Administration & Process Ownership

• Own all administrative tasks associated with every open requisition across the organization - from req creation through New Associate Orientation
• Open, manage, and maintain requisitions in Paylocity (ATS) with accurate job details, approvals, and status updates at every stage
• Track and report on key recruiting metrics including time-to-fill, application volume, and source effectiveness
• Support HR with reporting, process documentation, and special projects
• Assist with employer branding efforts including social media content and job fair materials

Requirements

What You Bring

Required

• 2-5 years of hands-on talent acquisition recruiting experience
• Experience managing full-cycle recruiting processes
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple open requisitions simultaneously
• Process-driven with exceptional attention to detail - accuracy at every step directly impacts the candidate experience and the business
• A proactive, ownership mindset - you follow up, you track, and you close loops without being asked
• Experience with an ATS or HRIS (Paylocity experience a plus)
• Proficiency with Microsoft Office Suite/Google; comfort learning new systems quickly

Preferred

• Previous hourly or field-based recruiting experience
• Familiarity with sourcing tools such as Indeed, LinkedIn Recruiter, or ZipRecruiter
• Experience in trades, landscaping, agriculture, or a similarly field-based industry
• Bilingual (English/Spanish) a plus given our workforce demographics

Why Ryan Lawn & Tree?

• Competitive Pay - $63,000 - $73,000 with opportunity to grow
• Employee Ownership - 100% ESOP - a real stake in our success
• Stability & Growth - A financially strong company on a clear path to $200M
• Collaborative Culture - A tight-knit team that values doing things the right way
• Room to Grow - Structured learning and career development investment
• Full Benefits - Health, Dental, Vision, 401(k) with company match, and ESOP participation

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

Ryan Lawn & Tree is an equal opportunity employer. We celebrate ersity and are committed to creating an inclusive environment for all associates.

Ready to Help Build Something Great?

If you're a recruiter who loves the full picture - finding great people, building relationships, and owning the process end-to-end - we want to hear from you.

Apply today and help us build the team that's taking Ryan to $200M. #ZR

Salary Description

$63,000 - $73,000 per year

Asset Management Operations Administrator

Operations (PAM) - Leeds, West Yorkshire (Hybrid)

About the role 

As an Administrator, you will work closely with our Investment and Operations teams to help deliver an exceptional service to a broad range of clients. While the role involves some client interaction, we are particularly seeking someone with strong back‑office administrative capability—someone who can manage processes effectively, maintain accurate records, support operational workflows, and keep the core administrative engine running smoothly behind the scenes.

Key Responsibilities 

• Provide high‑quality administrative support to the Investment Management and Operations teams, ensuring processes are completed accurately and efficiently. 

• Maintain, update and reconcile client and investment records, ensuring data integrity across all systems. 

• Complete daily reconciliation processing and investigate any breaks or discrepancies promptly. 

• Manage monthly fee processing, ensuring accuracy, timeliness and appropriate audit trails. 

• Collate, prepare and distribute monthly MI to support internal reporting, oversight and decision‑making. 

• Carry out daily transaction reporting of market transactions to the FCA, ensuring full regulatory compliance. 

• Coordinate account transfers to and from other providers, managing documentation, timelines and communication to ensure a smooth client experience. 

• Prepare review packs and supporting documentation for Investment Manager client meetings. 

• Support account onboarding, including system input, document checks, letter production and handling client queries. 

• Manage day‑to‑day administrative tasks, including correspondence, telephone calls and general client servicing where required. 

• Work collaboratively with colleagues across Investment, Operations and wider business areas to support operational workflows and continuous improvement. 

• Contribute to maintaining a well‑controlled, efficient back‑office environment that underpins exceptional client service.

Skills, Knowledge and Expertise 

• Experience within investment management, operations, or wider Financial Services (essential), with a clear focus on back‑office administration. 

• Strong understanding of operational processes, record‑keeping, and workflow management within an investment environment. 

• Experience using CRM and Portfolio Management systems, with the ability to navigate and maintain accurate data. 

• Confident working knowledge of investments from an administrative and/or operational perspective. 

• Proficient in Microsoft Office, particularly Excel, with the ability to manipulate, analyse and present data accurately. 

• Excellent organisational skills, with the ability to prioritise, manage deadlines and maintain high standards under pressure. 

• Strong attention to detail and a methodical approach to tasks, ensuring accuracy across all administrative outputs. 

• Clear and professional communication skills, enabling effective interaction with investment managers, colleagues and clients when required. 

• Strong numerical capability and comfort working with data, reconciliations and reporting. 

• Flexible, proactive and adaptable approach to work, with a willingness to support wider business needs. 

• Working towards CII or CISI qualifications (desirable). 

• Educated to degree level (desirable).

Benefits 

• 30 days holiday plus public holidays 

• Wellbeing day 

• Birthday holiday 

• Volunteering day 

• Private medical insurance, 24/7 digital GP and health advice 

• Employee assistance programme providing support for your mental and physical health 

• Group pension scheme 

• Life assurance scheme 

• Eyecare vouchers 

• Family leave 

• Referral scheme

Paralegal

Remote

Full Time

Experienced

Position Overview

The Paralegal will support Harbor Health's legal and compliance operations, focusing on contract management, litigation support, and general legal matters. This role helps establish and maintain legal frameworks that enable Harbor Health to deliver innovative healthcare solutions while ensuring regulatory compliance.

Position Duties & Responsibilities

• Draft, review, and manage healthcare-related contracts and agreements
• Maintain contract database and tracking system
• Manage company procurement processes, including request evaluation, coordinating committee meetings, and overseeing contract renewals and terminations
• Support compliance initiatives and regulatory filings
• Assist with member documentation and privacy matters
• Conduct legal research on healthcare delivery and insurance regulations
• Prepare and organize legal documents, correspondence, and records
• Support outside counsel relationships and internal stakeholders
• Assist with preparing and organizing corporate governance documentation

Desired Professional Skills & Experience

Required

• Bachelor's degree and paralegal certification
• 5+ years of paralegal experience; healthcare industry preferred
• Strong knowledge of healthcare regulations (HIPAA, Stark Law, Anti-Kickback)
• Proficient in drafting, reviewing, and managing contracts and agreements
• Ability to maintain and organize a comprehensive contract database and tracking system
• Strong attention to detail and accuracy
• Proficiency in legal research tools
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, dynamic environment

Preferred

• Experience with payvider, health plan, or ACO legal environments
• Familiarity with TDI, CMS, and ACA regulatory frameworks
• Experience supporting corporate governance and multi-entity organizations
• Contract negotiation and administration experience
• Network contract experience a plus

What We Offer

• Opportunity to shape the legal frameworks that enable innovative, integrated healthcare delivery at Harbor Health
• Collaborative and dynamic work environment
• An organization made of people who are passionate about changing the healthcare landscape
• Competitive salary and benefits package
• Professional development and growth opportunities
• A transparent and unique culture

Job available in these locations:

Spokane, WA, United States

Seattle, WA, United States

Sacramento, CA, United States

To support the teams working on our exciting projects, we are looking for

Executive Assistant

In the United States 

This role intentionally combines the breadth of a traditional Administrative Assistant position with the depth, judgment, and proactive partnership of a senior Executive Assistant. It supports a Senior Partner in a global consulting environment by ensuring operational excellence, disciplined priority management, and reliable follow‑through across client work, business development, firm leadership, and recruiting. 

What makes us special:

• Become part of a unique entrepreneurial team. Think independently, use your initiative, and take some risks. Entrepreneurship is a powerful force that drives the growth not only of our firm but our clients and people.
• Unlock the power of opportunity. Advance your career in a thriving company with a startup feel. We invest in your professional development every step of the way.
• Enjoy balance and flexible working. Be empowered to do your best work – whether it’s from home or in the office.
• Prioritize your health and wellbeing. No matter where you live, we offer a competitive suite of health benefits to help keep you and your loved ones safe.
• Invest in your future. All US and Canadian employees enjoy 401(k) & RRSP benefits with company matching. Our Employee Bonus Opportunity Program ensures that when our firm grows, you grow with us.
• Work in a values-driven culture. At Simon-Kucher, our vision is to become the world's leading growth specialist. Our values guide the way we do business and communicate our distinctiveness. They sum up what we stand for, influence our culture, and drive how and why we do things.

How you will create an impact:

• Own and optimize the Partner’s calendar with a strong bias toward strategic priorities; anticipate conflicts and adjust proactively (no surprises). 
• Coordinate, manage, and support internal and external meetings, conference calls, video sessions, and events end-to-end (agendas, logistics, preparation, follow-ups). 
• Manage inbox triage and message prioritization; draft responses and take first-pass actions to keep momentum moving. 
• Track key deliverables, deadlines, decisions, and commitments across multiple workstreams; ensure reliable follow-through and early risk-flagging. 
• Ensure the Partner is prepared for key meetings with the right context, materials, and pre-reads well in advance. 
• Serve as a point of coordination with internal teams, firm leadership, clients, and external partners; maintain professional and timely communication. 
• Support client-facing projects with administrative coordination (scheduling, CRM updates, contract submission requests, gifting, travel/logistics). 
• Maintain client and prospect databases; compile customer profiles and maintain opportunity pipelines to support business development efforts. 
• Support outbound marketing and profile initiatives (conferences, webinars, white papers, targeted outreach); provide light social media support and content coordination. 
• Support budget preparation and tracking for the Partner; interface with Accounts Payable and Finance on payments, expenses, and budget management. 
• Interface with Legal for contract coordination and with HR, Marketing, IT, and Operations for cross-functional support and execution. 
• Assist with recruiting logistics (candidate scheduling, interview coordination, follow-ups) and occasional onboarding support in coordination with office leadership. 
• Provide backup coverage for other assistants as needed; contribute to office initiatives and continuous improvement of operating systems. 
• Take ownership of ad hoc projects that improve efficiency, responsiveness, and professionalism across the Partner’s day-to-day operations. 
• Interface effectively with colleagues globally across multiple countries and time zones. 
• This is a remote role and must be based in the pacific time zone.

Your profile:

• You’ll act as a trusted operational and strategic partner to the Partner, proactively managing time, priorities, and workflows so meetings start on time, materials are prepared in advance, and commitments are met without last-minute fire drills.
• You’ll build systems for prioritization, decision routing, inbox management, weekly planning, and follow-up.
• You’ll operate with discretion and confidence, managing up when needed and helping the Partner shift from reactive work to intentional, high-value execution.
• The result is a smoother, more professional experience for clients, colleagues, and teams.

Required Skills & Experience:

• Bachelor’s degree required or equivalent relevant work experience.
• 10+ years of experience supporting senior leaders in consulting, professional services, or similarly fast-paced organizations.
• Exceptional organizational skills; ability to bring order to complexity and manage multiple priorities simultaneously.
• Strong written and verbal communication skills; comfort interacting with senior stakeholders and external clients.
• High emotional intelligence, discretion, sound judgment, and ability to handle confidential information.
• Ability to anticipate needs, operate with minimal direction, and manage up confidently and tactfully.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack).
• Strong attention to detail, accuracy, and follow-through; service mindset and problem-solving orientation.

Success in This Role Looks Like:

• Meetings start on time, run cleanly, and are consistently well prepared.
• Deadlines and commitments are tracked and met reliably, with fewer last-minute escalations.
• Calendar and inbox are under control and aligned with true priorities.
• The Partner feels less reactive, more focused, and better supported.
• Clients and colleagues experience smoother coordination and consistently professional engagement.

The pay range for this position $95,000-$105,000 per year. Compensation may vary depending on relevant experience, skills, geographic location, and business needs. We offer a comprehensive package of benefits including paid time off, 13 paid holidays per year, medical/dental/vision insurance, basic life insurance, and 401(k) to eligible employees.   

About Simon-Kucher 

Simon-Kucher is an Equal Employment Opportunity (“EEO”) employer. Our employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, marital status, veteran or militarily status, or any other legally protected status. 

We believe in building a culture that embraces belonging, creating an environment in which our people feel valued, are able to be themselves and feel their contribution matters. If we get that right, great things will happen; people will grow faster, innovate, feel valued, and create better outcomes for everyone – our people, our clients and, of course, our business.

Benefits Analyst

Job LocationsUS-IN-FISHERS

ID

2026-9672

Category

Corporate

Position Type

Regular Full-Time

Min

USD $52,000.00/Yr.

Max

USD $54,000.00/Yr.

Wage Type

Bi - Weekly

Summary of Responsibilities

HR & Benefits Analyst

Salary: $52,000 – $54,000 annually

Position Overview

We are seeking a highly organized HR & Benefits Analyst to support the daily administration of employee benefits and HR operations. This role provides essential administrative support to the HR and Benefits teams while ensuring employee requests, documentation, and compliance-related processes are handled accurately and confidentially.

The ideal candidate is detail-oriented, dependable, and comfortable working with sensitive employee information in a fast-paced team environment.

Key Responsibilities

• Coordinate and track FMLA, short-term disability, and long-term disability claims

• Assist with the administration of Canadian employee benefit programs

• Process subpoenas, employment verifications, and immigration letter requests

• Partner with IT to coordinate recovery of company equipment

• Prepare attendance corrective action documentation as needed

• Generate and maintain employee reports

• Issue Motor Vehicle Record (MVR) letters as required

• Prepare and distribute T2200 forms for Canadian employees

• Support HR with employee termination processing

• Assist with planning and coordinating employee events at the Support Center

Qualifications

• High School Diploma or equivalent required

• Previous administrative or clerical experience preferred

• Strong organizational and time-management skills

• Ability to prioritize tasks and manage multiple responsibilities

• Strong analytical and decision-making abilities

• Ability to maintain confidentiality with sensitive information

• Adaptable and comfortable in a changing, fast-paced environment

• Strong written and verbal communication skills

• Professional demeanor with a strong work ethic

• Ability to work assigned hours based on business needs

• Internal candidates must have satisfactory job performance

Title: High School Special Education Teacher

Location: US - AL - Remote

time type Full time

Job Description:

Certificates and Licenses: Alabama Special Education Teaching Certificate

Residency Requirements: Alabama

The salary for this position is $46,000 along with the opportunity to earn an annual bonus.

Start Date - July 2026

The Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Legends Virtual Academy (LVA). We want you to be a part of our talented team!

The mission of Legends Virtual Academy (LVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Essential Functions: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Ensure all special education and related services are provided as determined by the IEP team by:

• Communicating with parents and applicable related service staff to ensure that students with special needs are receiving the appropriate therapies

• Developing compliant IEP's, progress reports and other state specific required special education documentation

• Facilitating and leading collaborative special education meetings such as annual IEP meetings

• Using provided resources to ensure accommodations and modifications for students with disabilities such as assistive technology, supplemental curriculum, and accessible text

• Make modifications and accommodations to Stride K12 lessons and assessments as specified by the IEP

• Ensure inclusion and success of student in the general education classroom

• Collect data and work samples to monitor student progress towards Inidual Education Program (IEP) goals and objectives

• Document all contact with parents and interventions with students

• Analyze student data to prescribe remediation and enrichment as needed

• Provide rich and engaging synchronous and asynchronous learning experiences for students

• Commitment to personalizing learning for all students

• Demonstrate a belief in all students' ability to succeed and meet high expectations

• Maintain grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress

• Prepare students for high stakes standardized tests

• Understand that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner

• Support learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures

• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND

• Active state teaching license AND

• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions

• Receptive to receiving coaching on a regular basis with administrators

• Ability to embrace change and adapt to ensure excellent student outcomes

• Proficient in Microsoft Excel, Outlook, Word; PowerPoint

• Ability to rapidly learn and adapt to new technologies and teaching platforms

• Strong written/verbal communication skills

DESIRED QUALIFICATIONS:

• Experience working with the proposed age group

• Experience supporting adults and children in the use of technology

• Experience teaching online (virtual) and/or in a brick-and-mortar environment

• Experience with online learning platform

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Administrative Support (Part - Time)

Location: Irwindale, CA,  United States

Job Ref:

10033653

Location:

Irwindale, CA

Category:

Administrative Support

Job Type:

Part-time

Shift:

Days

Pay Rate:

$25.78 - $36.09 per hour

Job Description:

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Under general supervision, provide intermediate to senior level secretarial support to the department Manager, Director and professional staff.

As a successful candidate, you will:

• Answers telephones, screens and routes callers and visitors, takes messages and provides routine information to callers.

• Responds to routine requests for information. Refers more complex requests to appropriate staff member.

• Composes letters and memoranda from dictation and verbal direction or from knowledge of City of Hope policy or procedures.

• Takes and transcribes dictation, sometimes of a confidential nature. Formats, types and edits a variety of complex or technical material, including correspondence, memos and reports.

• Arranges appointments and meetings; coordinates meeting and agenda materials, may take and prepare minutes for department staff meetings.

• May coordinate travel arrangements through travel service or direct contact with airlines, hotels, etc.

• Routes and answers correspondence as directed.

• Establishes and maintains department files.

• Processes invoices and initiates check requests.

• Inventories and orders office supplies as necessary.

• Prepares and updates recurring and routine internal reports. Collects and verifies data.

Your qualifications should include:

• High School or equivalent

Experience may substitute for minimum education requirements

• Three years responsible secretarial or clerical experience in a professional environment

Computer experience necessary

Background in Microsoft preferred

Additional Information:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Attention to detail and a high level of accuracy in work.
• Ability to work independently and as part of a team.
• Multiple Positions Available

Title: School Enrollment Administrative Assistant [Part-time]

Location: New York United States

Job Description:

Follow your passion 

Are you looking to make a BIG impact? At Zeta, we pursue an unprecedented combination of high academic achievement and social-emotional development for our students. We insist that every student receives a world-class education while fostering a love for learning. We are passionate about changing the landscape of public education in New York City and beyond, and we are uncompromising in our mission.

Currently, we operate multiple elementary and middle schools in the Bronx, Upper Manhattan, and Queens. We plan to grow and open 1-2 schools each year because children in every community deserve excellent, equitable education. Join our growing team today, and be a change agent for children.

Our Network office is located at 401 W. 218th St., New York, NY 10034. In this role, you will operate in a hybrid capacity with in-person working hours spent at our school locations. 

Deliver powerful results

To achieve our vision, we are searching for part-time, seasonal School Enrollment Administrative Assistants with prior experience in office work, tasks with attention to detail, or enrollment management. 

This is a role designed to ensure families in our communities have enrollment support as they begin their journey with Zeta Charter Schools.

As a School Enrollment Administrative Assistant, you have these qualifications:

• Proficiency in navigating different online platforms
• Strong organizational skills with a keen eye for detail
• Strong time management skills, with the ability to work both independently and as part of a team
• Ability to handle confidential information with discretion
• Proactive communicator and willingness to ask questions or seek support when needed
• Bilingual proficiency in English and Spanish
• Ability to work on Saturdays as needed

Responsibilities:

• Verify student enrollment forms and uploads, including, but not limited to, proofs of residency, birth certificates, and contact information.
• Ensure the confidentiality and security of student records in compliance with privacy regulations.
• Utilize student information systems (SIS) and other technology platforms to maintain accurate records and facilitate enrollment processes.
• Proctor online student exams via Zoom for incoming 2nd-8th grade students.
• Liaise with prospective Zeta families regarding their registration and paperwork via email and phone.
• Attend training sessions to understand role and responsibilities further (you will be compensated for training time).

Join our purpose-driven community 

Zeta teammates are lifelong learners who live with child-like joy and a deep sense of purpose. We disrupt the status quo and tackle problems together. Our team stands united by our commitment to a limitless future for every child. Our Zeta team is comprised of top talent with incredible schooling and private sector experience. At Zeta:

• We are passionate about our mission of providing world-class education to all students
• We bring a mindset of growth, flexibility, and openness to feedback
• We are hungry and determined to not only meet our goals, but surpass them
• We are humble, willing to put the team’s needs ahead of our own, and committed to contributing to a collaborative work environment
• We have a high bar for excellence and sweat over the details
• We are caring and put team over inidual at all times

The hourly compensation for this position is $18 / hour. This is a part-time, seasonal role with flexible hours. You can expect to work 20 - 29 hours a week, with most shifts taking place in afternoons, Monday through Friday. This is a temporary, 3-month long opportunity ending on or around July 1st, with the possibility of extension.

Title: Junior Business Presentation Specialist - Visual Graphics & Media (Fixed-Term Contract)

Location: Tampa United States

Job ID: 106728

Job Description:

As a member of our global Visual Graphics & Media team, you will play a key role in creating impactful visual communication materials that support our consultants in conveying their insights, inspiring clients, and pushing the boundaries of creativity.

Based in our McKinsey Global Services office in Tampa, you will collaborate with consultants, team leaders, quality analysts, peer specialists, workflow coordinators, and colleagues across the globe on high-impact projects with international reach.

You’ll apply your creativity and attention to detail to develop clear, engaging, and visually compelling presentations in PowerPoint, transforming complex ideas into stunning slides and visual narratives that leave a lasting impression. While prior experience is not mandatory, having work experience or academic background in Design is preferred. We have a hybrid work model, and this role requires regular in-office presence.

Beyond creating new materials, you will also enhance and refine existing content, ensuring all documents meet our rigorous quality standards through proofreading and revision. Working closely with consultants, you will gain a deep understanding of their needs and offer tailored solutions, collaborating with your team to brainstorm and develop ideas.

This role is a two-year fixed-term contract designed to meet an immediate production capacity need arising from a business transformation program. Permanent employment is not assured. 

Your Growth

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• **Continuous learning:**Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey. 
• **A voice that matters:**From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions. We not only encourage erse perspectives, but they are critical in driving us toward the best possible outcomes.  
• **Global community:**With colleagues across 65+ countries and over 100 different nationalities, our firm’s ersity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with erse backgrounds and experiences. 
• **Exceptional benefits:**On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your qualifications and skills

• A university degree is preferred but not mandatory. 
• Experience in design or graphics-related studies/employment is an advantage but is not required 
• Experience with Microsoft Office (especially PowerPoint) and solid typing skills 
• Excellent organizational capabilities, including the ability to initiate tasks independently and see them through to completion 
• Proficient in rational decision making based on data, facts, and logical reasoning 
• Ability to create work product-focused materials / outputs 
• Exceptional time management to meet your responsibilities in a complex and largely autonomous work environment 
• Flexibility to work outside traditional business hours 
• Ability to work in-person (team schedules and office locations may vary)
• Strong communication skills, both verbal and written, in English with the ability to adjust your style to suit different perspectives and seniority levels

Title: Executive Assistant (EA)

Location: Denver HQ Hybrid (Tuesday, Wednesday, Thursday in office)

Job Description:

The Executive Assistant will provide comprehensive support to the Vice President of Corporate Strategy and the Senior Director of Innovation. These executives lead dynamic, high-impact teams responsible for driving the Village's long-term vision and transformative solutions. The successful candidate will manage complex logistical priorities, streamline team operations, and serve as a key liaison to DaVita’s executive leadership and external stakeholders. We are seeking a proactive partner with a track record of service excellence, exceptional attention to detail, and the ability to thrive in a fast-paced, high-complexity environment.

• Executive Support:

  • Manage and optimize the executives’ calendars, including scheduling meetings, appointments, and travel
  • Prepare meeting agendas, take minutes, and ensure timely follow-up on action items
  • Draft, proofread, and manage internal and external communications on behalf of the executive

• Communication and Liaison:

  • Serve as primary point of contact between the executive and internal/external stakeholders
  • Screen and prioritize emails, calls, and requests to ensure efficient communication flow
  • Maintain professionalism and confidentiality in all interactions

• Meeting and Event Coordination:

  • Organize and coordinate meetings, conferences, and special events
  • Ensure all logistics are handles, including venue booking, catering, and technology setup
  • Prepare and distribute materials in advance of meetings

• Travel and Expense Management:

  • Arrange complex domestic and international travel itineraries
  • Process expense reports and reconcile travel and business-related expenses

• Project and Task Management:

  • Support the executive in managing key projects and initiatives
  • Track deadlines, deliverables, and follow-ups to ensure timely execution
  • Conduct research and compile data to support decision-making

• Administrative Operations:

  • Maintain organized filing systems (digital and/or physical)
  • Order office supplies and manage vendor relationships as needed
  • Assist with onboarding and coordination for new team members

MINIMUM QUALIFICATIONS

• High school diploma required, Associate’s or Bachelor’s degree preferred
• Minimum of 4+ years experience providing administrative support to senior-level executives. Demonstrated experience managing calendars, travel, and communications in a fast-paced environment
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams)
• Ability to manage multiple priorities and adapt to changing demands
• Strong interpersonal skills and professional demeanor
• Proactive, resourceful, and solution-oriented
• Ability to work independently and collaboratively
• Attention to detail and commitment to accuracy

What We’ll Provide:

More than just pay, our DaVita Rewards package connects teammates to what matters most. Teammates are eligible to begin receiving benefits on the first day of the month following or coinciding with one month of continuous employment. Below are some of our benefit offerings.

• Comprehensive benefits: Medical, dental, vision, 401(k) match, paid time off, PTO cash out

• Support for you and your family: Family resources, EAP counseling sessions, access Headspace®, backup child and elder care, maternity/paternity leave and more

• Professional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita’s online training platform StarLearning.

#LI-CM5

At DaVita, we strive to be a community first and a company second.  We want all teammates to experience DaVita as "a place where I belong."  Our goal is to embed belonging into everything we do in our Village, so that it becomes part of who we are. We are proud to be an equal opportunity workplace and comply with state and federal affirmative action requirements. Iniduals are recruited, hired, assigned and promoted without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, protected veteran status, or any other protected characteristic.

This position will be open for a minimum of three days.

The Wage Range for the role is $26.50 - $40.50 per hour.

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies and experience. DaVita offers a competitive total rewards package, which includes a 401k match, healthcare coverage and a broad range of other benefits. 

Colorado Residents: Please do not respond to any questions in this initial application that may seek age-identifying information such as age, date of birth, or dates of school attendance or graduation. You may also redact this information from any materials you submit during the application process.  You will not be penalized for redacting or removing this information.

Systems Engineer

Location: East Riverdale United States

Hybrid (Onsite & Remote)

Digital & Software Engineering

Job Description:

Overview

VTG is seeking a Systems Engineer with Configuration Management (CM) experience with DOORS and Cameo to support our Navy customer in College Park, Maryland. The effort for the CM candidate would primarily include tools, database, deliveries, baseline management, tagging, user admin (roles and responsibilities management), for both IL5 and IL6. This is a hybrid role.

What will you do?

• Providing Activity and Behavior Diagrams based on the Requirements within Cameo.
• Generating Requirements within Cameo.
• Moving Requirements from Cameo to DOORS Next Generation (NG) and from DOORS Next Generation to Cameo.
• Generating Requirements in DOORS NG.
• Configuration management of Requirements within DOORS Next Generation and Cameo Enterprise Architecture (Cameo EA) for the Integrated Combat System.
• ·General administration of Cameo EA models within Teamwork Cloud and DOORS NG.

Do you have what it takes?

• Bachelor's degree in STEM with System engineering & MBSE experience.
• Experience developing robust and testable requirements.
• Proficient in DOORS Next Gen, and CAMEO.
• Experience performing requirements baselining and maintenance.
• Experience performing CAMEO baselining and maintenance experience.
• Self-Starter that is forward leaning.
• Problem Solving and Innovation.
• Good communication and soft skills.
• Knowledgeable in Agile methodologies.
• Experience with Atlassian tools- JIRA, Confluence.
• U.S. Citizenship with Active DoD Secret clearance required.

Pay Range: VTG's estimated starting pay range is $100,000-$150,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations and may possibly include contractual requirements which may cause an offer to fall outside of this range

Sr. Executive Administrative Assistant (to CMO)

remote type

Hybrid

locations

USA - NY - New York City

time type

Full time

job requisition id

R35696

Job Description:

The Sr. Executive Assistant (EA) directly reports to the CMO and works closely with the broader Marketing Leadership Team (MLT). This role goes beyond traditional administrative duties, offering the opportunity to help coordinate key strategic marketing initiatives and support high value projects.

The ideal candidate has a pleasant demeanor, strong respect for confidentiality, a collaborative spirit, and a customer-service oriented attitude. Essential skills include excellent project management competencies, strong verbal communications and proofreading skills, database and technology savvy, a love of multitasking, and the ability to maintain calm under pressure.

This position is hybrid with 3-4 days per week in our NYC office.

Key Responsibilities

Administrative Management

• Provide high-level administrative support to the CMO, including calendar management, travel coordination, expense reporting, and project coordination

• Ensure the CMO is prepared for all appointments and deadlines with necessary materials and context

• Draft and distribute correspondence, reports, presentations, and other documents—often of a highly sensitive and confidential nature

• Maintain a conflict-free calendar and ensure adequate travel time between meetings

• Serve as a trusted liaison for internal and external stakeholders, including direct communication on behalf of the CMO with Board members and senior leaders

• Demonstrate initiative by identifying and resolving issues before they escalate to the CMO

• Support NYC office facilities needs and maintain Marketing org charts

• Provide travel & expense support.

• Collaborate with other C-suite executive assistants to coordinate on various projects and initiatives

• Ensure executives meet commitments and deadlines by tracking deliverables and following up on action items

Marketing Project Support

• Support and coordinate Marketing-led initiatives and projects as direct by the CMO:

  • Manage project tracking and timelines

  • Provide executive summaries / updates on initiatives (PPT, Excel reporting etc.)

  • Keep CMO apprised on project status and team milestones

• Help plan team-building events and department culture activities

• Support onboarding, mentorship, and employee development initiatives

• Liaise with other departments and committees to accomplish special projects for the CMO

Skills and Knowledge

• Outstanding administrative and project management skills with high attention to accuracy, detail, and organization

• Ability to develop timelines and execute on time

• Sound judgment and discretion in handling confidential matters

• Calm and effective under pressure, with strong problem-solving and analytical abilities

• Exceptional verbal and written communication skills

• Diplomatic and tactful in working with erse constituencies

• Collaborative mindset with the ability to work independently and make decisions

• Adaptability in a fast-paced, evolving environment

• Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook); Experience in Tools like Workday, Concur, Board portals, Docusign, is a plus

Qualifications

• Minimum 5 years of executive assistant experience supporting a CMO or senior marketing executive

• Experience managing activities on behalf of a C-level leader preferred

• Bachelor’s degree or equivalent education and professional experience

• Minimal travel required

The base salary range represents the estimated low and high end for this position based on a good faith assessment of the role and market data at the time of posting. Consistent with applicable law, each candidate’s compensation offer may vary and will be determined based on but not limited to, your geographic region, skills, qualifications, and experience along with the requirements of the position. This position may be eligible for bonuses, commissions, or overtime if applicable. Benefits include health insurance (medical, dental, vision), a retirement savings plan, paid time off, and other employee benefits. Specific details will be provided during the interview process. Datasite reserves the right to modify this pay range at any time.

$82,900.00 - $142,000.00

Administrative Assistant

Hybrid

Ithaca (Main Campus)

Full time

WDR-00057599

 About the Biomedical and Translational Sciences

The mission of the Department of Biomedical and Translational Sciences, established in 2026, is to:

Conduct cutting-edge basic & translational science research and innovative teaching & mentoring to advance education and discovery in veterinary and human medicine in an inclusive community.

The Department of Biomedical and Translational Sciences was established in 2026 by a merger of two Departments, Biomedical Sciences and Molecular Medicine.  Each of these inidual departments were similarly conceived in 1998 as mergers of Anatomy, Physiology, and part of Pathology (BMS) and Pharmacology and Pathology (MolMed). 

Since that time, both BMS and MolMed have emerged as leading departments at Cornell in terms of animal resources and education, teaching and course development, academic coaching, college and university level administrative leadership, center directorship, federal and non-federal grant funding, basic science research output, and translational/clinical discovery. 

The new Department of Biomedical and Translational Sciences will continue to advance the mission priorities of Education, Discovery and Care within the College of Veterinary Medicine.

The Department of Biomedical and Translational Sciences is home to over 175 iniduals, including faculty, trainees, and staff working together to advance our mission.

BTS faculty lead world-class research programs in several key areas of biomedical and molecular sciences, leveraging cell, organoid, and animal models of veterinary and human disease. 

The major pillars of research are: (1) Cancer Biology, (2) Reproductive Sciences and Health, (3) Genetics & Genome Function, (4) Comparative Anatomy and Physiology, (5) Biochemistry and Structural Biology, and (6) Cell and Developmental Biology. 

Other areas of expertise and ongoing/historical interest include molecular neurobiology, metabolism, endocrinology, cardiovascular biology, bone & cartilage biology, and intestinal biology & disease. 

BTS has a long history of excellence in teaching.  Faculty participate in instruction in one or more of the following ways: (1) DVM foundation courses, (2) DVM distribution courses, (3) School of Continuing Education summer courses, (4) undergraduate curriculum, and (5) graduate student courses and workshops. 

The Opportunity

This multifaceted Administrative Assistant position supports important areas of the department which, with new funding challenges and a need for ersifying our portfolios, is a critical role.  The successful inidual will provide support in three main areas:

Educational Support

• Provide high level support to new programs of study administered through Biomedical and Translational Sciences.  This area of support covers pre-college, undergraduate and graduate curriculum (not including DVM curriculum) including but not limited to Master of Science programs and School of Continuing Education programs.
• Work closely with College of Veterinary Medicine Office of the University Registrar, the School of Continuing Education, and other iniduals involved in coordinating the logistics of the programs’ course offerings.
• Manage teaching materials, grading processes, feedback mechanisms.

Grant/Pre-award Support

• Under direction of the departmental Grant and Contract Coordinators work with the Principal Investigator, prepare internal and external proposals (new, resubmissions, renewals), subcontracts, progress reports and supplements for submission to CRO, including all sponsor specific forms, budget and budget justification, review of PI generated documents, maintaining compliance with all regulations and deadlines of both the sponsor and Cornell University.

Departmental Administrative Support

• As assigned, plan events and special research seminars for the community.
• Carry out routine administrative tasks including but not limited to travel reimbursements, visitor planning including itineraries and travel, general support for the department including mail pickup, support for various departmental business operations.

While position responsibilities vary, every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative, collaborative, open, and welcoming; showing respect, compassion, and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.

This position involves being able to network with a wide variety of iniduals primarily internal to the University. It requires an inidual who is well organized, possesses an extremely positive attitude, can think critically and proactively, is detail oriented, and can provide excellent customer service.

Must be able to work independently, use excellent judgment while setting priorities, taking appropriate initiative, and handle sensitive/confidential information. Expected to be thorough, able to work well under pressure while handling multiple projects/tasks (both short and long term) at the same time.

Needs to be flexible, creative in finding solutions, able to follow directions and anticipate the needs of the department supported programs. Must be comfortable handling new tasks with little direction. Must have a polite, yet strong customer service orientation approach.

Hours and Location

The core business hours of our office are 8:00AM-4:30PM, Monday through Friday, with flexibility on your start and end times. This position has potential to be performed in a hybrid format of 2 days per week remote, and 3 on campus at the College of Veterinary Medicine.

However, in order to ensure mutual success, we’d like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 30 days in the role, after which, the hybrid format can be discussed and determined.

Success Factors

You are considered competitive for this position if you demonstrate:

• Operational judgment and initiative in an environment with shifting priorities
  Sees what needs doing, steps in without waiting, makes reasonable decisions, and maintains continuity when responsibilities fluctuate or teammates are out.
• Clear, efficient communication that builds trust across faculty, students, and staff
  Consolidates information, closes loops, handles sensitive materials with discretion, and collaborates with a positive, respectful team orientation.
• High attention to detail and follow-through across multiple concurrent deadlines
  Plans and executes itineraries, events, logistics, and administrative workflows with precision, strong self-management, and consistent follow-through.
• Familiarity and ability to carry out Education Support of undergraduate, graduate and new programs of study within the department.
• Grant and program administration familiarity with accuracy and deadline discipline
  Under direction and guidance of department G&C coordinator, supports pre-award submissions while reliably navigating systems, compliance requirements, and timelines.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate’s degree and 2-4 years relevant experience or equivalent combination.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. 
• Excellent organizational, communication, problem solving skills, superior written, verbal, and interpersonal skills and time-management skills are essential.
• Ability to interact with faculty, support staff, and other staff members from other CVM college departments.
• Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration.
• Excellent customer service skills to ensure the highest level of service to the teaching/research community.
• Excellent track record in following through on details; respond quickly and effectively to multiple assignments/priorities.
• Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes.
• Demonstrated research, analytical, critical thinking, planning, and organizing, information monitoring, stress tolerance, attention to detail and accuracy.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor’s degree preferred. 
• Knowledge of federal, state, non-profits, foundations and industry sponsors.  Understanding of applicable government regulations (Uniform Guidelines) and university policies. 
• Proven experience with grant and contract preparation, submission and administration preferred. 
• Working knowledge of NIH eRACommons for grant preparation highly desirable. 
• Experience in an academic environment preferred. 
• Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including RASS, Workday, KFS and OBIEE Dashboards.  Experience with a variety of both Cornell University and outside systems including Workday, PubMed, Concur, Microsoft Excel, Access, Drupal. 
• Familiarity with course management programs including Acalog, CCI, DUST, Remark, PeopleSoft, Canvas, Chatter, SharePoint, CALS Online Course Proposal System, Vet room scheduler, and 25Live.
• Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office. Proficiency/excellence in using a variety of computer software, and web-based programs with demonstrated ability to utilize them.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement after the initial onboarding period. Employees typically perform this role remotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Visa sponsorship is not available for this position.

With a founding principle of “... any person ... any study,” Cornell is an equal opportunity employer.

University Job Title: Administrative Asst IV

Job Family: Administration

Level: D

Pay Rate Type: Hourly

Pay Range: $26.41 - $30.69   

Remote Option Availability: Hybrid   

Company: Contract College   

**Contact Name:**Carolyn Chow   

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement.

Administrative Assistant

Remote - EDT preferred

Overview

Placement Type: Temporary

Salary: $27.25-32.25 Hourly

up to 32.25/hour

NOTE: Daily Schedule Mon-Fri – 25 hours per week (5 hrs a day, 5 days a week)

Join a leading global technology organization renowned for its innovation and impact across various industries. This company is at the forefront of shaping the future, and you’ll be an integral part of its continued success, connecting top talent with groundbreaking opportunities.

Are you a highly organized and proactive administrative professional ready to make a significant impact? We are seeking a dedicated inidual to empower two senior leaders within a dynamic environment.

In this crucial role, you will be the backbone of their operational efficiency, directly contributing to their ability to drive strategic initiatives and achieve key objectives. Your meticulous attention to detail and exceptional coordination skills will ensure seamless day-to-day operations and successful execution of critical projects, making you an indispensable part of their success.

Responsibilities:

• Provide comprehensive administrative support to two senior leaders, managing complex schedules and calendars.
• Coordinate and arrange domestic and international travel logistics, ensuring efficiency and accuracy.
• Process business expenses and manage financial documentation in compliance with company policies.
• Plan, organize, and execute meetings and events for the managers’ respective teams.
• Support global off-campus meeting requests, handling all logistical requirements.
• Manage and contribute to special projects as assigned, demonstrating adaptability and initiative.

Qualifications:

• 2-4 years of proven experience providing high-level administrative support to senior leadership.
• Expertise in comprehensive calendar management and scheduling.
• Proficiency in processing business expenses and managing financial administration.
• Demonstrated experience in coordinating and managing events, including remote event planning and logistics.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Client Description

Join a global technology leader driving innovation and empowering people and organizations worldwide to achieve more. Here, you’ll collaborate with passionate, erse teams to create impactful solutions that shape the future. The culture prioritizes growth, inclusion, and purpose—where your ideas are valued, and your work drives real change.

Wherever your passion lies and wherever your career is headed—you’ll play a role in projects that touch billions of lives. With flexible work options and a supportive environment, you’ll have the tools to thrive both personally and professionally. Be part of something that truly matters.

Personal Assistant to the CEO (m/f/d)

Full time

Cologne

Hybrid

This role serves as the Personal Assistant (m/f/d) to TecAlliance CEO Peter van der Galiën, working in close collaboration with the Investor Relations Manager, the Executive Assistant and the Leadership Team.

This role is for you, if you are a seasoned Personal Assistant (m/f/d) who thrives in a fast-paced, executive environment, enjoys structuring complexity, and brings absolute reliability, discretion, and clarity to the Peter's day-to-day work. You are the backbone of the organization, keeping things running seamlessly behind the scenes and enabling our CEO to operate at full impact. The role can be started from June 2026 onwards and is based in our office in Cologne.

Your role:

Task & Project Coordination:

• You support the CEO on his tasks, projects, and strategic initiatives, ensuring priorities, deadlines are met, and follow-ups are done.

Document & Information Management:

• You prepare presentations and documents for the CEO and manage confidential files and executive records.

• You maintain structured project documentation across tools such as Teams, Jira, Confluence, and Azure DevOps.

Calendar & Travel Management:

• You manage the CEO’s complex calendar across multiple time zones, including scheduling meetings, conference calls, and end-to-end travel planning and booking.

Communication & Follow-Up Management:

• You screen and manage emails, calls, and other communications, and draft correspondence on behalf of the CEO.

• You proactively work on follow-up actions agreed with the CEO during a weekly alignment call.

Relationship & Stakeholder Management:

• You act as the primary point of contact between the CEO, internal teams, and external stakeholders and ecosystem partners.

Expense Management:

• You track and process the CEO’s expense reports and reimbursements accurately and in a timely manner.

Your profile:

• Proven profound experience as an Executive Assistant or Personal Assistant to senior executives.

• Ideally a Bachelor’s degree preferred but not required.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams, SharePoint, Confluence, and Jira.

• Language Proficiency: English B2 level or higher and German B2 level.

Contracts, Salary, and non-monetary benefits

💪 All our contracts are by default unlimited (probation period is six months).

🎁 Compensation package: 97% fixed base salary paid monthly, with a 3% performance-based bonus paid annually, dependent on company performance.

🏖 Vacation: 30 days a year.

🌏 Company credit card for travel: whenever you travel a lot you know the struggle. You have to cover travel costs. Never do that again. With your company credit card your cash stays with you as long as you hand in your expense bill promptly.

💪 Company pension plan.

🛡️ Group accident insurance.

🚴‍♀️ Bike leasing.

🛒 Discounts on our corporate benefits program with a broad range of partners.

🍏 in case you work on one of our sites, we offer subsidized meals.

🚀 Structured Onboarding: you receive an inidual onboarding plan, have multiple onboarding days in the beginning, and a wealth of e-learning, training, and documentation besides your team at your disposal.

👩‍💻 Set-up: notebook, headset and mouse will be provided, other equipment upon request/need.

❤️‍🔥 Kununu Top Company 2026: we’re proud to state that our score currently sits at 4,1/5 score with an 85%+ recommendation rate.

Title: Part-Time Leasing Agent

Location: Philadelphia United States

Job Description:

Summary

Brandywine Realty Trust, a premier full service publicly traded (NYSE: BDN) real estate company with operations nationwide, has an immediate opening for a seasonal, part-time Leasing Agent, Residential/Multifamily. This key role is responsible for driving occupancy, delivering outstanding customer service, and serving as a primary point of contact for prospective and current residents. The ideal candidate brings a sales-driven mindset, a professional demeanor, and a strong passion for real estate and resident satisfaction. This inidual will also be responsible for assisting with the day-to-day operations of the property to ensure customer satisfaction, fiscal stability, and good physical condition. This shift is primarily on Saturdays and Sundays, with the possibility of occasional weekday hours.

Responsibilities

Primary Responsibilities:

• Serve as the first point of contact for prospective residents-providing tours, answering inquiries, and showcasing available units and community features.
• Effectively close leasing opportunities using proven sales techniques and strong follow-up practices.
• Build and maintain a pipeline of leads through prospecting, networking, and leveraging social media and referral sources.
• Conduct property tours of models and available units, highlighting community amenities and benefits to prospects.
• Maintain accurate and timely records of apartment availability, pricing, specials and market comps.
• Handle all aspects of the leasing process including qualifying prospects, preparing and executing lease documents, collecting deposits, and managing move-ins.
• Engage in resident communications, negotiations, and other efforts to facilitate strong renewal leasing and resident retention.
• Respond to phone, email, and online inquiries with speed and professionalism.
• Ensure accurate listing of apartment inventory on various marketing platforms and update daily.
• Collaborate with the team to monitor competitive properties and assist with market analysis and reporting.
• Provide feedback to management on leasing trends, resident preferences, and operation improvement opportunities.
• Provide administrative support including data entry, file management, and report preparation.
• Participate in on-and off-site marketing events and resident engagement initiatives.
• Facilitate prospect and resident engagement events at the property.
• Assist to address and resolve resident concerns promptly and professionally, fostering positive relationships and resident retention.

Additional Responsibilities:

• Assist with various property management tasks as needed.
• Assist with inventory management and unit turnover process as needed.
• Assist with other marketing efforts both in person and online/other forms of media.

Qualifications

• Minimum of 2 years of sales or leasing experience, preferably in multifamily housing or hospitality.
• Experience with luxury multifamily rentals is preferred.
• Experience with student housing rentals is a plus.
• Comfortable use of property management and leasing software (Entrata Experience a plus).
• Proficiency in Microsoft Office Products including Outlook, Word, Excel, and PowerPoint.
• Valid driver's license and current automobile insurance is preferred.
• Knowledge of and adherence to all federal, state and local laws

Competencies

• Strong administrative skills with high attention to detail and accuracy.
• Excellent problem-solving skills.
• Strong written and verbal communication skills.
• Strong closing ability and ability to implement varying sales techniques
• Positive, outgoing, customer service orientation is a must.
• Polished, professional appearance adhering to professional dress code.
• Flexibility to work weekends, holidays, and a varied full-time schedule as needed.
• Iniduals should be flexible and self-motivated and have the capacity to take on additional responsibilities as needed.

Physical Requirements - Per OSHA

• This position may require specific abilities including reading a computer at close vision and depth perception.
• May be required to sit and/or stand for long periods.
• Some travel may be required to other locations.

Brandywine Realty Trust is an Equal Opportunity Employer (EOE). Qualified applications will receive consideration for employment without regard to race, religion, sex, color, age, physical or mental disability, national origin, marital status, or sexual orientation.

We are committed to maintaining a safe, healthful, and efficient environment that enhances the welfare of our employees. Use of illegal drugs and/or any substances that impair or are likely to impair an employee's ability to perform his or her job is strictly prohibited. If offered the position, we conduct full criminal and credit background checks prior to

Executive Assistant

New York

Full time

R-02012

Job Description:

Executive Assistant - New York, NY

PineBridge Investments, A MetLife Investment Management company.

MetLife Investment Management (MIM) has successfully acquired PineBridge as of December 30, 2025.

MetLife Investment Management and PineBridge Investments now have more to offer; broader reach, deeper insights and specialized capabilities - forming a top-tier global investment platform.

Together, we have more than $700 billion in assets under management as of September 30, 2025 and aim to deliver consistent risk-adjusted returns. From multi-asset, equities, and fixed income to private credit and real estate, we offer specialized capabilities backed by a broader global reach and regionally grounded insights tailored to investor needs.

What sets us apart isn't just the breadth of our platform and capabilities - it's how we partner. Across both firms, we share a strong investment culture that prioritizes partnership, transparency and accountability. We believe that our clients benefit from direct access to decision-makers and reinforced by a culture that views decisions through the client's perspective. Join us and experience the excitement of working with the brightest minds in the industry, shaping the future of asset management.

The role will be based in New York, NY with the expectation of a hybrid work model.

PineBridge is seeking an Executive Assistant to provide seamless administrative support to two members of the senior management team located in New York, NY. Our candidate will have experience proactively supporting senior leaders, is detail oriented and has strong organizational skills.

Primary Responsibilities:

• Deliver high level of administrative support to General Counsel and Global Head of Human Resources including calendar management, interview scheduling, expense processing, travel arrangements, phone coverage, filing, photocopying, scanning, printing, etc.
• Maintain executive-level documents including organizational charts and background materials.
• Summarize themes and action items from senior meetings.
• Coordinate senior meetings, prepare and distribute presentations and documents.
• Create and maintain meeting agendas for Legal and Human Resources departments.
• Edit marked-up documents, collect signatures, and compile/assemble legal documents for General Counsel.
• Maintain files for General Counsel.
• Print and approve law firm invoices within the CounselLink system for General Counsel.
• Handle timekeeping for covered departments.
• Provide back-up reception coverage in rotation with other members of the PineBridge administrative team.
• Ad hoc projects, as needed.

Qualifications:

• Bachelor's Degree preferred.
• 5-10 years of administrative experience, preferably within financial services or in-house legal department supporting senior iniduals.
• Ability to be discreet and handle confidential, sensitive information.
• Excellent PC skills with deep knowledge of Microsoft products including advanced PowerPoint and Word skills.
• Excellent interpersonal, verbal, and written communication skills.
• Highly organized with a strong sense of urgency, attention to detail and a can-do attitude.
• Must be a self-starter, problem-solver, and one who is able to work in a fast-paced environment.

About PineBridge

PineBridge is proud of our award-winning culture, which reflects our commitment to empowering employees and fostering a collaborative work environment. For six consecutive years (2020-2025), PineBridge has been named a 'Best Place to Work in Money Management' by Pensions & Investments, a leading industry designation which recognizes the best employers in the asset management industry by evaluating employer benefits, policies, and responses to an employee survey. In 2023, PineBridge received Hong Kong Institute for HR Management Elite awards for 'Best Workplace' and 'Learning & Development' and in 2024 we received Merit awards for 'Talent Acquisition' and 'Employee Benefits.' Alongside this, in 2023 and 2024 PineBridge was recognized as a finalist at the 100 Women in Finance's APAC Industry Diversity, Equity & Inclusion Award.

Our benefits: We offer a wide range of family friendly benefits including comprehensive healthcare, back-up childcare program to support working parents and flexible work arrangements so you can be there for the people you care about. We also provide a competitive retirement plan and tuition reimbursement. Furthermore, we have a robust list of professional development opportunities with the goal of engaging, retaining, and developing our talent.

Our values: We value our clients, investment excellence, collaboration with our distributed team members, empowerment, and independence as we honor our heritage and our roots.

• Salary Range: $85,000-100,000 annually + bonus + benefits
• The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.

PineBridge is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace, providing opportunities for all qualified persons and maintaining an environment free from all forms of harassment and discrimination for its employees. PineBridge is dedicated to recruiting, hiring, training and promoting into all job levels the most qualified applicants without regard to actual or perceived age, race, creed, color, religion, national origin, ancestry, height, weight, sex, gender (including gender identity), disability, pregnancy, marital status, domestic partner status, sexual orientation, AIDS/HIV status, military status, alienage or citizenship status, genetic information, domestic violence victim status or any other basis protected by applicable federal, state or local laws. At PineBridge, we strive to create an inclusive environment that attracts, retains, and develops the best global talent, leveraging the unique backgrounds, skills, and perspectives that all our people bring to work.

#LI-hybrid

Executive Assistant

San Francisco, CA

Summary

The Executive Assistant (“EA”) will provide administrative and logistical support to the President of DivcoWest Real Estate Asset Management (DREAM) and the Senior Managing Director, Head of Debt Capital Markets. The EA is responsible for overseeing calendar management (including but not limited to coordinating daily meetings, rescheduling events, arranging logistics, sending confirmations, and gathering availability from third parties), coordinating travel, facilitating special events (including strategic offsites and investor visits), and submitting expenses for reimbursement.  This inidual may also provide light administrative support to an additional executive or perform additional projects, as assigned. As part of the admin team, they will be relied upon to cover peer duties (as needed) to accommodate teammate time off. 

This role requires 4 days in office at our San Francisco, CA headquarters.

The right person for the role will possess a dynamic blend of interpersonal and organizational skills combined with a high level of professionalism and efficiency. This support role requires an even-keeled personality, high motivation, attention to detail, and the ability to manage within a fast-paced work environment.

This inidual will be expected to act as a representative of the DivcoWest brand and values in all that they do.

Responsibilities

• Calendar and schedule management
  • Schedule (or reschedule meetings) with internal and external contacts, book conference rooms
  • Confirm meetings and appointments as appropriate with participants
  • Proactively communicate schedule changes
  • Ensure seamless meeting experience (in-person or virtual) by being tech-savvy and troubleshooting in the moment as needed
• Travel coordination
  • Oversee all flight, hotel, and restaurant reservations as needed for executive’s travel
  • Create thoughtful itineraries and coordinate with other EAs to ensure a seamless experience for executives traveling together
  • Compile receipts and file expense reports
• Event Planning
  • Assist with Business Plan meetings and other department meetings
  • Organize logistics (including travel, agenda, and budget details) for offsite events
  • Ensure office is “photo-ready” for in-person VIP meetings
• Reporting
  • Maintain up-to-date records of key contacts
  • Prepare and submit expense reports in a timely manner
• Administrative Support
  • Aggregate key reports to assist leaders in their monthly/ quarterly needs
  • Create polished Excel, PowerPoint or Word documents as required
  • Provide editing/ proofreading support as needed
  • Create meeting agendas
  • Obtain wet and electronic signatures from requisite iniduals for legal documents (such as loan docs)
  • Scan and file documents
  • Maintain filing systems
  • Provide coverage for peer admin team members (Executive Assistants, Admin Assistants, Hospitality Coordinators) as needed based on PTO or leaves
  • Facilitate Letters of Credit
  • Other general administrative duties

Qualifications

• 5+ years of experience in a similar administrative role
• BA/BS degree
• Proficiency with Microsoft Office Suite, DocuSign, and project management software
• High level of professionalism in dealing with confidential and sensitive issues
• Strong interpersonal skills and ability to work collaboratively with a erse team
• Exceedingly well-organized with strong follow-through; sense of urgency
• Highly driven, with a positive, solution- and team-oriented attitude
• A self-starter who is deadline and detail-oriented
• Proactive, resourceful, efficient; able to work independently with minimal supervision
• Ability to interact with staff at all levels and personality types in a fast-paced environment
• Desire to grow; receptive to coaching and feedback
• Notary a plus

Must be able to remain in a stationary position for 75% of the time. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Compensation

• $120,000-$150,000
• Annual bonus opportunity
• Full benefits 
• 401k match
• Flexible vacation policy
• Weekly lunch stipend

Executive Assistant to the Founder

Position Overview:

Supporting others is your thing.

You find real satisfaction in taking care of both the big and small details that help leaders operate at their best.

In this role, your primary focus will be partnering closely with the Company Founder to ensure her schedule, priorities, projects, and commitments run smoothly and are executed with care and precision.

You’ll play a key role in making sure the team, industry peers, and partners have a high-touch, thoughtful, and professional experience when interacting with her. Some of these big relationships are influential voices, so ensuring communication and coordination are handled with warmth, care, and discretion is essential.

Her success is your success, and vice versa.

The Executive Assistant role is perfect for someone who is positive, tech-savvy, and organized, with experience supporting senior leaders in a similar capacity.

You’re a seasoned Executive Assistant who can confidently juggle multiple responsibilities in an environment with high standards and a fast pace. You understand that often it’s the small details that make the biggest difference, and that mindset helps you thrive in a support role.

You’re also excited about the opportunity to work alongside a team that’s making waves in the online coaching industry and committed to changing lives and businesses.

As an online business, we operate a little differently. We’re looking for someone who is adaptable, comfortable working independently, and confident navigating a dynamic environment where priorities can shift quickly. We’re looking for someone who naturally prioritizes continuous learning, improving systems, and refining their skills.

This is a remote, full-time position and is NOT the right fit if you have other clients or manage a virtual assistant agency.

Duties and Responsibilities:

The Executive Assistant plays a critical role in supporting the success and impact of Amy Porterfield LLC by serving as a trusted partner to our Founder, Amy Porterfield. This role ensures Amy can stay focused on vision, leadership, and strategic priorities while the details, logistics, and coordination that support her work are handled with excellence.

The Executive Assistant stays two steps ahead, anticipating needs, protecting the Founder’s time, and ensuring schedules, priorities, and commitments move forward smoothly in a fast-paced environment. Through strong organization, sound judgment, and clear communication, this role helps translate vision into execution while representing the leadership team with professionalism, discretion, and care.

This is achieved through a variety of tasks, including but not limited to: 

Executive Calendar & Meeting Coordination

• Own and manage the Founder’s calendar with a high degree of foresight, ensuring time is aligned with top priorities and key commitments.
• Evaluate and coordinate scheduling needs across priorities and stakeholders, making thoughtful recommendations to optimize the Founder’s time.
• Proactively adjust schedules as priorities shift, exercising sound judgment when making decisions on the Founder’s behalf.
• Review and proof the calendar weekly to ensure accuracy, preparedness, and alignment across stakeholders.
• Ensure meetings are well-prepared by coordinating agendas, materials, research, and appropriate preparation time.
• Capture clear, concise meeting notes that document decisions, action items, responsible parties, and deadlines.
• Distribute summaries and track follow-up to ensure accountability and progress.

Project Management & Strategic Support

• Own and drive project management for the Founder, translating priorities into clear action plans, tracking milestones, and ensuring deliverables and follow-up items are executed on time.
• Coordinate across stakeholders and proactively drive next steps, maintaining visibility into deadlines, dependencies, and progress without requiring constant direction.
• Adjust timelines and plans as priorities shift, ensuring projects stay aligned with business goals and maintain momentum, including leading or supporting special projects as needed.
• Identify opportunities to improve workflows, communication, and execution through better systems and processes.
• Leverage and continue building proficiency in AI tools (including Claude Projects, Claude Co-Partner, and Claude Skills) to enhance planning, organization, and execution.

Travel & Expense Management

• Arrange travel logistics including flights, hotels, transportation, and detailed itineraries.
• Ensure travel logistics are organized, efficient, and aligned with the Founder’s schedule.
• Prepare and organize travel documentation and confirmations so details are easily accessible.
• Track expenses, manage receipt collection, and submit accurate expense reports in accordance with company policies.

Email Management

• Manage the Founder’s inbox with responsiveness, discretion, and strong critical thinking.
• Prioritize messages based on urgency and strategic importance while ensuring timely follow-up.
• Draft or recommend responses aligned with the Founder’s voice and priorities.
• Ensure external partners and stakeholders receive timely communication, with a goal that messages do not go unanswered for longer than 24 hours.

Personal Assistance

• Provide personal administrative support as needed, including coordinating appointments, reservations, educational meetings, and occasional personal logistics.
• Conduct research to make thoughtful recommendations or coordinate arrangements that support the Founder’s personal and professional responsibilities.

Leadership Team Alignment

• Serve as a key communication bridge between the Founder and the Chief Executive Officer.
• Facilitate clear communication and coordination between the Founder and leadership team on priorities and commitments - demonstrating professionalism, discretion, and the confidence to speak up when necessary.

Skills, Abilities and Experience:

• 5–7+ years of full-time experience supporting a Founder, CEO, or senior executive as an Executive Assistant, Senior Executive Assistant, or Chief of Staff.
• Highly attentive, reliable, and responsive in a fast-paced environment with frequent schedule changes and evolving priorities.
• Demonstrates exceptional prioritization skills and sound judgment, with the ability to make well-thought-out, time-sensitive decisions on the Founder’s behalf.
• Strong emotional intelligence and situational awareness, able to read people, communication dynamics, and shifting priorities.
• Anticipates needs and identifies potential issues before they arise, proactively addressing gaps and keeping priorities moving forward.
• Calm under pressure and adaptable when navigating unexpected challenges or shifting plans.
• Solutions-oriented with strong problem-solving skills and a willingness to step in wherever needed to support the Founder and team.
• Takes ownership of responsibilities with a high level of accountability, reliability, and follow-through.
• Comfortable acknowledging mistakes, correcting course quickly, and implementing effective solutions.
• Self-starter who thrives working independently from a home office, consistently taking initiative, managing competing priorities, and delivering work on time.
• Professional and collaborative communicator who works effectively with executives, leadership teams, and external partners while maintaining discretion with sensitive information.
• Strong systems thinking with the ability to identify process improvements, streamline workflows, and introduce tools or ideas that help the Founder operate more efficiently.
• Comfortable managing and contributing to projects beyond traditional EA responsibilities when needed.
• Curious, adaptable, and committed to continuous learning, improving systems, and maintaining high personal standards.
• Technically proficient and comfortable learning new tools and systems quickly. Experience with the following is preferred:
• Working knowledge of Google Calendar, Google Workspace, Zoom meetings, AI tools such as  ChatGPT/Claude, Apple products, and project management software (Asana experience is a plus).
• Excellent written and verbal communication skills, able to clearly summarize information, draft professional correspondence, and ensure alignment across stakeholders.

Perks & Pay:

Did we forget to mention all of the Team Porterfield perks after 90 days of employment? We're fast-paced and rapidly growing. Our small but mighty team is full of talented and motivated iniduals who enjoy coming into work. But these awesome perks help just a little too:

• 4 Day Workweek/Flexible Work Schedule – We genuinely believe that amazing work and full lives CAN co-exist. So, outside of our busy seasons, enjoy a 4-day / 32 hour workweek, designed for work-life optimization. Now, this benefit requires strong personal discipline and effective time management. Because if you haven’t caught on by now, we’re highly outcome oriented. So we lean on personal and cross-company systems and structures to help maximize efficiency so we can enjoy a 4-day workweek, the flexibility and freedom it allows us to get the work done, then logging off and hitting the trails, the shops, the beach… whatever!
• Flexible Time Off and Sick Leave – Two words…unlimited PTO. Because working hard and taking full ownership of your role doesn’t come at the expense of lifestyle freedom. 
• Paid Holidays – including a Thanksgiving Break and Holiday Break!
• Birthday Leave – Oh yes, you read that right. Never working on your birthday again. Hit the beach or the spa, we don’t care what you do, just don’t come to work! 
• Team Vacation – Pack your bags! Amy treats her team members to an annual team trip to celebrate the accomplishments and hard work of our employees. No work — just play!
• Wellness Reimbursement – Whether it’s a gym membership or acupuncture… therapy or a massage… F45 or a get-out-of-the-house day at WeWork or a coffee shop, if it strengthens your body or betters your mind, then this benefit applies!
• Professional Development – You get to choose between live events, life coaching sessions, digital courses, or mentorship programs - this benefit fuels your growth journey!
• Health, Dental, and Vision Insurance – Health is wealth, my friend! And we make sure that accessing quality healthcare is never a concern for members of Team Porterfield.
• Retirement Savings Plan – Roth or 401k…whatever your preference, we’ve got a generous contribution! 
• Financial Planning Assistance – You’re an expert at a lot of things…why not add personal finances to that list! A team of professional wealth strategy partners is available to provide financial planning assistance however you’d like it, from retirement to personal finances to investing to saving.
• New Parent Leave – A benefit bundle of joy! Full-time team members receive 10 weeks of paid parental leave and an optional 2 weeks of unpaid leave.
• Base Compensation – $90,000 - $95,000, based on experience 
• Short Term Incentive Plan - Amy Porterfield, LLC offers a short-term incentive plan using a tiered bonus structure. The bonus range for this position is between 10-30% of the salary. The requirements for bonus eligibility are determined by (1) performance and (2) achieving the company's annual profit target. If both conditions are satisfied, the company will remit short-term incentive bonuses to full-time salaried employees.

Although we permit “side gigs” / work outside this role, it must not compete or overlap with the work we do, or interfere with your role and responsibilities within the team. Any consulting, coaching or side gigs related to marketing, business building or entrepreneurship are not permitted. This allows us to project a united front, show that we are in this together as one business, and have the greatest possible impact.

*Please note, applicants must reside within the US to be considered.

Title: Executive Assistant to the CEO

Executive Assistant to CEO (Remote | Philippines)

Full time

Ava Health is hiring a high-performing Executive Assistant to work directly with our CEO. This is a critical role for someone who operates with precision, moves fast, and takes ownership.

This is not a traditional EA position. You will act as a strategic partner to the CEO, managing priorities, driving execution, and ensuring nothing falls through the cracks.

About the Role

You will be responsible for managing the CEO’s time, communication, and daily operations. You will bring structure to a fast-moving environment, anticipate needs before they arise, and execute at a high level without constant direction.

If you are proactive, detail-oriented, and communicate with clarity, this role is built for you.

What You’ll Own

Executive Operations

• Manage and optimize CEO’s daily schedule and priorities

• Prepare daily briefs and ensure readiness for all meetings

• Anticipate conflicts and proactively solve them

Email & Communication

• Own and manage CEO inbox

• Draft and respond to emails on behalf of the CEO

• Track follow-ups and ensure timely responses

Calendar & Scheduling

• Coordinate all meetings across internal and external stakeholders

• Align calendar with priorities and protect focus time

• Ensure meetings are purposeful and well-prepared

• Meetings & Follow-Through

• Prepare agendas and materials

• Take notes and track action items

• Drive follow-ups and accountability across teams

Travel & Logistics

• Plan and manage domestic and international travel

• Build detailed itineraries and manage all bookings

Events & Coordination

• Plan events, dinners, and key engagements

• Manage logistics and guest coordination end-to-end

Personal Support

• Manage personal scheduling and key reminders

• Coordinate gifts, special dates, and personal logistics

Projects & Systems

• Track CEO-led initiatives and ensure execution

• Build and improve systems (Notion, workflows, trackers)

• Conduct research and present clear summaries

What We’re Looking For

• 3–7 years experience supporting a CEO or senior executive

• Strong written and verbal English communication

• Exceptional attention to detail and organization

• Highly proactive with strong ownership mindset

• Able to manage multiple priorities without missing details

• High discretion and professionalism

• Tech-savvy: Google Workspace, Notion, Slack, Zoom, CRM tools

• Based in the Philippines with a reliable remote setup

Why Join Ava Health

• Work directly with the CEO in a high-impact role

• Fast-paced, growth-focused environment

• Opportunity to build systems and influence operations

• Long-term, full-time remote position

• Competitive compensation

Release of Information Specialist

Remote, United States

Why Charlie Health?

Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.

Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home.

As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.

About the Role

The Release of Information Specialist supports secure and authorized exchange of protected health information at Charlie Health.  This role will be responsible for ensuring Charlie Health complies with all state and federal privacy laws while providing access to care documentation. 

Our team is composed of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to build a business that will impact millions of lives in a profound way.

We’re a team of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. If you’re inspired by our mission and energized by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way, apply today.

Responsibilities

• Maintains confidentiality and security with all protected information.
• Receives and processes requests for patient health information in accordance with company, state, and federal guidelines.
• Ensures seamless and secure access of protected health information.
• Establishes proficiency in Health Information Management (HIM) electronic document management (EDM) systems.
• Answers calls to the medical records department and responds to voice messages.
• Retrieves electronic communication, faxes, opening postal mail, and data entry.
• Responds to internal requests via email, slack, or any other communication platform.
• Documents inquiries in the requests for information log and track steps of the process through completion.
• Determines validity from documentation provided on authorizations, subpoenas, depositions, affidavits, power attorney directives, short term disability insurance, workers compensation, health care providers, disability determination services, state protective services, regulatory oversight agencies and any other sources.
• Sends invalid request notifications as needed.
• Retrieves correct patient information from the electronic medical record (EMR) and other record sources.
• Verifies correct patient information and dates of services on all documents before releasing.
• Provides records in the requested format.
• Acts in an informative role within the organization regarding general release of information questions and assists with developmental training. 
• Documents accounting of disclosures not requiring patient authorization.
• Scans or uploads documents and correspondence in EMR.
• Communicates feedback, new ideas, fluctuating volumes, difficulties, or concerns to the HIM Director.
• Participates in teams to advance operations, initiatives, and performance improvement.
• Assists with other administrative duties or responsibilities as evident or required.

Requirements

• Associates Degree required or equivalent in release of information experience. 
• 1 year experience in a behavioral health medical records department, or related fields.
• Experience in a healthcare setting is highly desirable.
• Experienced use of email, phones, fax, copiers, MS office, and other business applications.
• Ability to prioritize multiple tasks and respond to requests in a fast-paced environment.
• Ability to maintain strict confidentiality.
• Extreme attention to detail as it relates to accurate information for medical records.
• Professional verbal and written communication skills in the English language.
• Work authorized in the United States and native or bilingual English proficiency
• Familiarity with and willingness to use cloud-based communication software—Google Suite, Slack, Zoom, Dropbox, Salesforce–in addition to EMR and survey software on a daily basis. 
• Please note that members of this team who live within 45 minutes of a Charlie Health office are expected to adhere to a hybrid work schedule.

Please note that this role is not available to candidates in Alaska, California, Colorado, Connecticut, Maine, Massachusetts, Minnesota, New Jersey, New York, Oregon, Washington State, or Washington, DC. 

Benefits

Charlie Health is pleased to offer comprehensive benefits to all full-time, exempt employees. Read more about our benefits here.

The total target base compensation for this role will be between $44,000 and $60,000 per year at the commencement of employment. Please note, pay will be determined on an inidualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations. Further, cash compensation is only part of the total compensation package, which, depending on the position, may include stock options and other Charlie Health-sponsored benefits.

Please note that this role is not available to candidates in Alaska, Maine, Washington DC, New Jersey, California, New York, Massachusetts, Connecticut, Colorado, Washington State, Oregon, or Minnesota.

Li-Remote

Our Values

• Connection: Care deeply & inspire hope.
• Congruence: Stay curious & heed the evidence.
• Commitment: Act with urgency & don’t give up.

Please do not call our public clinical admissions line in regard to this or any other job posting.

Please be cautious of potential recruitment fraud. If you are interested in exploring opportunities at Charlie Health, please go directly to our Careers Page: https://www.charliehealth.com/careers/current-openings. Charlie Health will never ask you to pay a fee or download software as part of the interview process with our company. In addition, Charlie Health will not ask for your personal banking information until you have signed an offer of employment and completed onboarding paperwork that is provided by our People Operations team. All communications with Charlie Health Talent and People Operations professionals will only be sent from @charliehealth.com email addresses. Legitimate emails will never originate from gmail.com, yahoo.com, or other commercial email services.

Recruiting agencies, please do not submit unsolicited referrals for this or any open role. We have a roster of agencies with whom we partner, and we will not pay any fee associated with unsolicited referrals.

At Charlie Health, we value being an Equal Opportunity Employer. We strive to cultivate an environment where iniduals can be their authentic selves. Being an Equal Opportunity Employer means every member of our team feels as though they are supported and belong. We value erse perspectives to help us provide essential mental health and substance use disorder treatments to all young people.

Charlie Health applicants are assessed solely on their qualifications for the role, without regard to disability or need for accommodation.

By clicking "Submit application" below, you agree to Charlie Health's Privacy Policy and Terms of Service.

By submitting your application, you agree to receive SMS messages from Charlie Health regarding your application. Message and data rates may apply. Message frequency varies. You can reply STOP to opt out at any time. For help, reply HELP.

Sr Client Care Analyst- Onboarding and Compliance Support- US Remote

Job ID 

267070

Service line 

GWS Segment

Role type 

Full-time

Areas of Interest

Administrative

Location(s)

Remote - US - Remote - US - United States of America

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

About the role

As a CBRE Client Care Senior Analyst, you will support the onboarding of new employees and contractors and maintain the documentation and compliance of drug and alcohol testing within the preemployment process.

This is a fully remote role within the US.

What you’ll do

• Will support backend administrative and record keeping with HR onboarding.
• Assist management with implementing process improvements.
• Provide ad hoc reporting to clients upon request. Review data and make recommendations.
• Apply general knowledge of standard principles and techniques/procedures to accomplish assigned tasks and solve routine problems.
• Lead by example and model behaviors that are consistent with CBRE RISE values. May convince to reach an agreement.
• Impact the quality of own work and the work of others on the team.
• Work primarily within standardized procedures and practices to achieve objectives and meet deadlines.
• Explain complex information to others in straightforward situations.

What you’ll need

• Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Nice to have Smartsheet software experience.
• Prior administrative experience including quality & compliance support preferred.
• Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Disclaimers

You are currently authorized to work in the United States without the need for visa sponsorship

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training and experience. The compensation range is about $85,000 annual base salary with some potential flexibility based on experience. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for iniduals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Title: Office Administrator - Division of Orthopedic Surgery

Location: Philadelphia United States

Job Description:

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our erse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means.

A Brief Overview

This role is a recognized specialist that provides advanced administrative support.

Oversees departmental scheduling. Coordinates travel. Assists with the preparation of reports. Leads the work of others but does not have direct management responsibilities. Highest level inidual contributor role (for non-executive level support). Demonstrates effective workload balance and ability to prioritize imperative work while meeting deadlines across remaining responsibilities.

About the Division

The hours for this position will be 8:30AM to 5:00PM, Monday through Friday. The requirement is onsite for one (1) year with the possibility of being hybrid (2-3 days in office).

The ideal candidate will have previous experience working in a surgical practice.

The candidate must have excellent writing skills, as they will be responsible for creating and managing the newsletter.

What you will do

• Clerical and Administrative Support
• Perform advanced administrative tasks including triage calls, coordination and scheduling. Respond to complex inquiries and assist stakeholders.
• Maintain systems, procedures, and methods for record keeping and reporting.
• Assist in the preparation and coordination of for meetings, interviews, committees, conferences and calendars including schedules, agendas and minutes.
• Prepare presentations, letters, reports, memoranda, and related materials.
• Coordinate travel and expense approval.
• Assist with preparation of financial and quality reports.
• Office Maintenance
• Manage office supplies and order for the department.
• Manage the centralized email account for the department.
• Employee Support
• Maintain the departmental calendar, directory, timekeeping, and schedules.
• Update and provide new employee orientation for all new hires.
• Collaborate internally all new employee needs including network setup, program access, phones, keys, and physical space.
• Other duties and administrative support projects as required.

Education Qualifications

• High School Diploma / GED - Required

Experience Qualifications

• At least five (5) years of administrative experience in office or clinical setting - Required

Skills and Abilities

• Advanced knowledge of administrative and office management processes, procedures, principles and best practices
• Basic knowledge of medical terminology and protocols
• Basic knowledge HIPAA regulations
• Intermediate proficiency with electronic medical record software (EPIC)
• Intermediate proficiency with office software (Microsoft Office) including word processing, spreadsheet, and presentation software (Word, Excel, PowerPoint)
• Excellent verbal and written communications skills
• Excellent customer service skills
• Excellent interpersonal skills
• Excellent organizational skills
• Excellent time management skills
• Strong conflict resolution skills
• Ability to maintain confidentiality and professionalism
• Ability to work independently with minimal supervision
• Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more.

EEO / VEVRAA Federal Contractor | Tobacco Statement

SALARY RANGE:

$27.35 - $34.19 Hourly

Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly.

At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting.

Title: Research Administrator - Anesthesiology

Requisition Number: JR10009351

Remote Type: Hybrid

Location: Madison, Wisconsin

Category: Sponsored Programs, Grants, and Contracts

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Research Administrative Spec

Job Summary:

The Department of Anesthesiology, UW - Madison School of Medicine & Public Health, is seeking a research administrator to join our department’s growing administrative team. This research administrator position will oversee post-award management and will work closely with our finance team, pre-award specialists, research manager and an eclectic group of principle investigators, to maintain grant compliance and budgetary changes throughout the lifecycle of an award. The research administrator position will report to the Research Program Manager. This role provides an ideal opportunity for a well-organized, financially inclined inidual with strong written and verbal communication skills.

• This position requires work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• This is a terminal, a two year appointment with the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration:

• Strong verbal and written communication skills

• Demonstrated strong organizational skills

• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships

• Demonstrated ability to work effectively with research faculty

Key Job Responsibilities:

• Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management

• May identify funding opportunities and disseminate to principal investigators

• Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup

• Maintains and monitors grants and contract budgets

• Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements

• Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met

Department:

School of Medicine and Public Health, Department of Anesthesiology, Research Administration.

Be part of a legacy—and a future—of innovation at the University of Wisconsin–Madison Department of Anesthesiology. Founded in 1927 as the first academic anesthesiology department in the U.S., we are leaders in clinical care, education, and research. Our team serves erse communities across Dane County and the UW Health system, trains the next generation of anesthesiologists, and advances groundbreaking science from bench to bedside. We’re committed to fostering an inclusive, supportive environment where every voice is valued. If you're ready to make a meaningful impact in a collaborative and forward-thinking department, we invite you to join us.

Compensation:

The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits.

Required Qualifications:

• Experience in managing extramurally funded federal awards

• Demonstrated experience developing and balancing large budgets

Preferred Qualifications:

• Familiarity with UW-Madison and the School of Medicine & Public Health grant submission and management procedures is highly desirable

• Experience with eRA Commons

• Experience working with with research faculty

Education:

Bachelor's degree preferred minimum

Title: Home Department Payroll/Personnel Coordinator II

locations

Los Angeles, CA - University Park Campus

time type

Full time

job requisition id

REQ20173120

University of Southern California

The University of Southern California is one of the world’s leading private research universities. An anchor institution in Los Angeles, USC has a large number of international students and offers extensive opportunities for internships and study abroad. With a strong tradition of integrating liberal and professional education, USC fosters a vibrant culture of public service and encourages students to cross academic as well as geographic boundaries in their pursuit of knowledge.

USC School of Architecture is a dynamic platform for educating and inspiring architects to analyze problems and create design solutions that both respond to the challenges of our time and embrace the promise of a better built environment. For 100 years, USC Architecture faculty and graduates have pushed beyond the traditional boundaries of the field to pioneer many paradigm-shifting new practices of architecture. Deeply rooted in the city of Los Angeles and also intensely connected globally, USC Architecture works with our surrounding communities to develop and leverage local insights to forge creative works and solutions.

The USC School of Architecture is looking for a customer-centric and outcomes-oriented Home Department Payroll/Personnel Coordinator II to join the Business Office Team. This staff member will report to the Assistant Dean of Finance.

The Home Department Payroll/Personnel Coordinator II will be part of a team who manages payroll and personnel business processes for the school in support of the students, staff, and faculty. In this fast-paced environment, the Home Department Payroll/Personnel Coordinator II will have responsibilities that include but are not limited to:

• Supervises payroll and personnel processing ensuring that payroll and personnel transactions are delivered in a timely fashion and in accordance with regulations, policies and procedures.
• Responds to inquiries from faculty, staff and student workers regarding payroll or personnel matters and assists in resolving related problems.
• Advises faculty and staff on university payroll and personnel policies and procedures and assists with interpretation or follows through with appropriate university office.
• Manages all part-time faculty functions in Workday including editing part-time faculty positions, updates academic appointments and assignments, and distributing part-time faculty contracts.
• Enters furloughs for part-time faculty at the end of the semester.
• Submits compensation changes for part-time and full-time faculty including promotions, transfers between positions, adding administrative appointments, and bonuses.
• Assist with student worker positions including obtaining the documentation to hire them, entering Work Study assignments in the Student Information System (SIS), and submitting timesheets or On Demand Check Requests when they forget to submit hours.
• Enters summer compensation including period activity pays such as overloads, administrative appointments, and Department Payroll Authorizations from other departments.
• Submits timesheets on behalf of employees when they forget to submit them on Workday as long as the employee has entered hours on their own.

Required Experience

• Related undergraduate study.
• At least 2 years of work experience.
• Working knowledge of applicable laws governing payroll and personnel.

Preferred Experience

• A bachelor's degree in a related field.
• At least 3 years of relevant work experience in a Home Department Payroll/Personnel Coordinator or similar type of role.
• Payroll and personnel experience in an academic school or administrative unit in a university environment is highly desired.
• Knowledge of university enterprise resource planning systems such as Workday.
• Strong computer skills including Excel spreadsheets.
• Excellent verbal and written communication skills.
• Exceptional customer service skills to meet stakeholder needs.
• Ability to work in a cohesive team-oriented environment.
• A self-motivated critical thinker who can solve issues encountered and provide alternate solutions.
• Possess a strong work ethic with the ability to meet deadlines and interact with all levels of management.

The Business Office Team is the central core for all payroll and personnel transactions within the USC School of Architecture. Having the ability to work with central human resource systems and maintain adherence to payroll/personnel policies while delivering a high level of customer service will be key requirements for the successful candidate.

Benefits

USC has excellent benefits, including health benefits for staff & their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff & their family; free professional development online courses; central Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. 

Additional Information:

The Home Department Payroll/Personnel Coordinator II will be expected to work onsite for 4 days per week and adhere to a 4:1 work schedule where one day is allowed for remote work. This position is not eligible for fully remote work. 

The hiring range for this position is $75,466.82 - $82,774.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Required Applicant Documents:

*Please upload Cover Letter and Resume to be considered. Please feel free to upload your application materials in a single document. 

#LI-AW1

Minimum Education:

Minimum Experience:

Minimum Field of Expertise:

Title: Company Secretarial Assistant

Location: Bucharest Bucharest RO

Type: Full-time

Workplace: Hybrid remote

Job Description:

At Keywords Studios we are using our passion for games, technology and media to create a global services platform for the video games industry and beyond. Our aim is to become the “go to” provider of technical services across a variety of service lines.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In doing so we empower our clients to remain lean and agile and to focus on creating the most engaging experiences.

Keywords Studios is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way.

Keywords Studios Limited is the world’s largest video games services company. See www.keywordsstudios.com for further information. Keywords Studios continues to build world leading capabilities in services that video game and other interactive content creators need. We stand shoulder to shoulder with our clients working as their external partner, providing access to our teams of experts where and when needed.

People that work at Keywords Studios are passionate, talented, committed and resourceful. Human talent is our most valuable resource and, as a business, we thrive on ersity, celebrate uniqueness and work as together in teams, either physically in one of our 70+ studios across 25 countries or else virtually.

The Role - Company Secretarial Assistant

Keywords Studios now has an exciting opportunity for a  Company Secretarial Assistant to be a part of its well-regarded team. This position will support and report to the Deputy Company Secretary, who in turn reports to the General Counsel. As part of this role, you will be a key member within the team, focusing on a wide variety of duties supporting and advising both the legal and corporate functions. This exciting role will give the successful inidual the opportunity to influence and lead a critical element of our growing business, taking us to the next level of our strategic growth plans:

• Providing support to the Deputy Company Secretary and the General Counsel in the discharge of their duties.
• Supporting the Company’s compliance with legal and financial obligations, including the Companies Act 2006 and requirements for overseas entities.
• Assisting with the preparation of the Company’s annual report (including governance and committee reports and other statutory or regulatory reports as required), including filing and communications requirements relating to the publication of the Company’s annual report.
• Maintaining the statutory books and records of the Company’s UK and foreign subsidiaries (the Subsidiaries) and the group’s Diligent entity management system.
• Drafting minutes and resolutions for the Subsidiaries and lodging the required forms and annual returns with the relevant authority.
• Supporting with the delivery of company secretarial services to group entities.
• Liaising with internal teams, external advisers and service providers, as appropriate, to ensure global compliance activities are up to date, including the
• Company’s, lawyers, agents and auditors.
• Providing support on corporate actions, including corporate restructurings, group acquisitions and disposals, entity simplification programmers and other corporate actions.
• Monitoring legal and regulatory changes impacting the Company and keeping up to date with market best practice and investor policies.
• Ensuring the group policy framework is kept up to date and approved by the relevant Board committee.

Requirements

• Educated to degree level.
• Seeking to be a qualified company secretary and undertake the relevant professional qualification.
• Some company secretarial, paralegal or other relevant experience is desirable.
• Computer literate, proficient in Word, Microsoft Outlook and Excel.
• Committed to personal learning and self-improvement, including continuous professional development.
• Good interpersonal and presentation skills along with the ability to communicate confidently and effectively.
• Well organised and self-motivated with good attention to detail.
• Comfortable working both independently and as part of a team.
• Comfortable working in a professional, fast-paced, high activity environment, on a wide variety of matters and able to handle the requirement to quickly shift from one situation or task to another.
• Good research, analytical and critical thinking skills.
• Able to act with discretion, confidence, and diplomacy.
• Fluency in English (additional languages are an advantage but not required).

This opportunity can be supported on a remote or hybrid working basis at one of our Keywords Studios locations across the UK and Europe.

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavour to create a workplace which provides for equal opportunities for all employees and potential employees.

Benefits

Join our Talent Community for exclusive access to job openings tailored to your skills and location across Keywords Studios and our global network of independent studios. Here are some of the benefits our studios can offer:

• • Competitive salary and benefits
  • Flexible monthly benefit budget
  • Vacation allowance growing with tenure in the company
  • Projects aligned with your expertise
  • Collaboration with industry leaders on AAA titles
  • Professional growth opportunities
  • Flexible work arrangements
  • Relocation and visa support (depending on the position)
  • An environment dedicated to ersity and inclusion

Our Diversity, Equity, Inclusion and Belonging (DEIB) Commitment: Keywords Studios is an Equal Opportunity Employer and considers applicants for all positions without regard to race, ethnicity, religion or belief, sex, age, national origin, marital status, sexual orientation, gender identity, disability or any other characteristic protected by applicable laws. If you require any adjustments during the process please let us know in your application. We are committed to creating a dynamic work environment that values ersity and inclusion, respect and integrity, customer focus, and innovation. We especially welcome applications from candidates of underrepresented groups in the industry.

PERSONAL DATA PROTECTION POLICY

By providing your information in this application, you understand that we will collect and process your information in accordance with our Applicant Privacy Notice. For more information, please see our Applicant Privacy Notice

Title: Business Applications Administrator

Location: Boston, MA

Work Type: Hybrid

Job Description:

Starburst is the data platform for analytics, applications, and AI, unifying data across clouds and on-premises to accelerate AI innovation. Organizations—from startups to Fortune 500 enterprises in 60+ countries—rely on Starburst for fast data access, seamless collaboration, and enterprise-grade governance on an open hybrid data lakehouse. Wherever data lives, Starburst unlocks its full potential, powering data and AI from development to deployment. By future-proofing data architecture, Starburst helps businesses fuel innovation with AI.

About the Role

As a Business Applications Administrator at Starburst, you will serve as the primary administrator and strategist for Salesforce and a suite of integrated business applications including Outreach, ZoomInfo, HubSpot, Chorus, Clari, and Workato. You will work cross-functionally with Sales Operations and Marketing Operations teams to align technology platforms with go-to-market strategies and objectives. You will design scalable processes for data management, reporting, and analytics, lead cross-functional projects to introduce new tools or enhance existing systems, and act as a trusted advisor for technical and strategic challenges involving business applications. Reporting to the Manager of Business Applications, you will play a key role in strategic planning and the successful execution of key priorities across the technology organization.

As a Business Applications Administrator at Starburst you will:

• Serve as the primary administrator and strategist for Salesforce, ensuring the platform meets evolving business needs.
• Manage and optimize integrations between Salesforce, Outreach, ZoomInfo, HubSpot, Chorus, Clari, and Workato to create seamless workflows.
• Collaborate closely with Sales Operations and Marketing Operations teams to align applications with GTM strategies and objectives.
• Design and implement scalable processes for data management, reporting, and analytics across key platforms.
• Lead cross-functional projects to introduce new tools or enhance existing systems, ensuring timely delivery and adoption.
• Partner with stakeholders to understand business needs and translate them into actionable technical solutions.
• Develop and implement standard and custom integrations across departments to meet reporting and business process needs.
• Design and optimize end-to-end workflows to support core business objectives.
• Build and maintain custom objects, apps, and workflows, operating effectively in both Sandbox and Production environments.
• Act as a trusted advisor and point of escalation for technical and strategic challenges involving business applications.
• Comfortable presenting and leading enablement sessions on applications in our tech stack.

Some of the things we look for:

• 2+ years of experience managing business applications, with deep expertise in Salesforce administration (Sales Cloud, Service Cloud, Flow, approval processes, Lightning Communities). Active Salesforce Administrator Certification Required.
• Proven experience working with applications like Outreach, ZoomInfo, and HubSpot.
• Experience leveraging integration tools like Zapier or Workato.
• Strong knowledge of GTM processes, including lead generation, sales enablement, and marketing campaign execution.
• Excellent project management skills, with a track record of delivering complex, cross-functional projects on time and within scope.
• Strong communication skills, with the ability to effectively collaborate with technical and non-technical stakeholders.
• Analytical mindset with attention to detail and a passion for leveraging data to drive decisions.
• Creative problem-solver who finds innovative solutions to complex challenges.
• Ability to Travel: This role will require 25% in-person travel for purposes including but not limited to new hire onboarding, team and department offsites, customer engagements, and other company events. Actual travel expectations may vary by role and business needs.

Where could this role be based?

• This role is based in our Boston office and follows a hybrid model, with an expectation of being onsite 1-2 days per week.

Salary Range

For the US only: Starburst is dedicated to maintaining fair and equitable compensation practices. The salary range provided for this role reflects the minimum and maximum targets for candidates across all U.S. locations and could be inclusive of variable compensation, such as commission or bonus. All employees receive equity packages (ISOs) and have access to a comprehensive benefits offering. Actual compensation packages are determined based on relevant skills, experience, education and training, and specific work location. For more information, connect with the recruiting team or Hiring Manager during the process as they can provide more detailed information about the salary range.

Starburst is dedicated to maintaining fair and equitable compensation practices. The salary range provided for this role reflects the minimum and maximum targets for candidates across all U.S. locations and could be inclusive of variable compensation, such as commission or bonus. All employees receive equity packages (ISOs) and have access to a comprehensive benefits offering. Actual compensation packages are determined based on relevant skills, experience, education and training, and specific work location. For more information, connect with the recruiting team or Hiring Manager during the process as they can provide more detailed information about the salary range.

Pay Range

$100,000 - $125,000 USD

Build your career at Starburst

All-Stars have the opportunity and freedom to realize their true potential. By building alongside top talent, we’re empowered to take ownership of our careers and drive meaningful change. Anchored in industry-proven technology and unprecedented success, All-Stars are taking on the challenge everyday to disrupt our industry –  and the future. 

Our global workforce is supported by a competitive Total Rewards program that reflects our commitment to a rewarding and supportive work environment. This includes a variety of benefits like competitive pay, attractive stock grants, flexible paid time off, and more. 

We are committed to fostering an intentional, inclusive, and erse culture that drives deep engagement, authentic belonging, and an exceptional All-Star experience. We believe that ersity of thought, perspective, background and experience will enable us to own what we do, drive our success and empower our All-Stars to show up authentically.

Title: Office Coordinator (part time)

Location: Arlington, Virginia, United States

Janes empowers military, government, and defense leaders to act with confidence in an increasingly complex world. Our trusted defense, security, and geopolitical information delivered through seamless digital platforms and system integrations—turns overwhelming data into clear, actionable intelligence and insight. By filling critical information gaps, Janes helps customers analyze threats, accelerate decisions, and stay ahead of emerging challenges.

Job Purpose

Janes is searching for an experienced, proactive, and people‑focused Office Coordinator to support the smooth daily running of our Arlington, VA office. This is a fantastic opportunity for someone who thrives in a varied role, enjoys being the go‑to person for colleagues, and is looking for a flexible part‑time schedule (Monday–Thursday, 8:30–15:00).

You’ll be at the heart of our office operations—creating a welcoming environment, keeping things running efficiently, and supporting our teams so they can do their best work.

How you will contribute at Janes: 

As our Office Coordinator, you’ll play a key role in ensuring the office is organised, well‑maintained, and ready to support both employees and visitors. Your responsibilities will include:

• Keeping shared spaces—including the kitchen, lobby, and meeting rooms—tidy, stocked, and running smoothly
• Managing conference centre bookings and preparing rooms for meetings, including furniture, equipment, food, and beverages
• Collecting, sorting, and distributing mail and packages
• Assisting employees with outgoing mail and package preparation
• Creating visitor passes for new employees, guests, and vendors
• Ordering business cards, office supplies, and kitchen supplies
• Monitoring and replenishing copier/printer paper
• Ensuring office equipment is working properly and coordinating repairs when required
• Partnering with building management and external vendors for maintenance needs
• Supporting the leadership team with administrative tasks such as travel arrangements and expenses
• Acting as the primary administrator for our travel booking system

If you enjoy variety, being helpful, and keeping an office running like clockwork, this role offers plenty of opportunity to shine.

 The ideal skills and experience for this role are: 

We’re looking for someone who is organised, friendly, and confident working independently in a busy environment. You’ll ideally have:

• 1+ years of relevant experience
• Strong multitasking skills and the ability to communicate clearly with employees at all levels
• Excellent customer service and communication skills
• Good knowledge of MS Office
• Strong attention to detail and organisational skills
• Professionalism, discretion, and the ability to maintain confidentiality

Benefits

• 20 days vacation
• 9 days flexible time off
• 12 paid holidays
• Paid parental leave
• Health insurance (medical, dental and vision)
• 401k retirement plan with company match and immediate vesting
• Hybrid work schedule/flexibility
• Company paid life and disability insurance
• Healthy Half
• Volunteering time
• Weekly fresh fruit delivery
• Learning & Development opportunities (LinkedIn Learning, Mentoring)

Janes is an Equal Opportunity Employer-Veterans/Disabled.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Life at Janes

We believe Janes is truly a great place to work. Our values and leadership code drive everything we do, and we understand that the right behaviours and culture will always result in the best outcomes for our customers, our colleagues, our shareholders, and our business. We provide a supportive, stretching, and dynamic environment with the ability for you to grow rapidly, both personally and professionally.

Janes is an inclusive and equal opportunities employer and encourages applications regardless of age, race, disability, religion / belief, sexual orientation, gender reassignment, marriage or civil partnership, pregnancy/maternity, or gender.

Although this role is advertised as full time, Janes believed that flexibility at work can provide many significant benefits both to our colleagues and the business. We already work in a hybrid style across all offices and regions and can support different ways of working and offer different flexible working arrangements. So, if you are interested and have any requirements or needs in the way you would like to work, please apply, and speak to us about this.  We will always consider part time or flexible applications

Title: Administrator/Reception cover - 3 month FTC

Location: London England GB

Workplace: Hybrid remote

Job Description:

We are looking for a proactive and organised Junior Administrative Support professional to join the team on a temporary basis for three months. This role is ideal for someone with good communication skills, a warm and professional demeanour, and the ability to support a busy team with efficiency and attention to detail.

The role is based in our Yarnwicke office for three days per week, with one day working remotely. We are looking for a proactive and organised Junior Administrative Support professional to join the team on a temporary basis for three months. This role is ideal for someone with good communication skills, a warm and professional demeanour, and the ability to support a busy team with efficiency and attention to detail.

This is a part-time role (4 days a week) based in our Yarnwicke office for three days per week, with one day working remotely.

Responsibilities

• Support our Office Manager with incoming calls and emails, directing queries as appropriate.

• Provide day‑to‑day administrative assistance to internal teams.

• Cover the front desk on Fridays.

• Assist with document creation and formatting.

• Perform ad‑hoc duties to support the business support team.

Requirements

• Previous experience in a receptionist or administrative role

• Excellent communication and interpersonal skills

• Confident using Microsoft Office (Outlook, Word, Excel)

• Professional attitude and ability to maintain confidentiality

• Positive, proactive, and reliable with a strong customer‑service focus

Benefits

• Holidays: 25 days increasing in line with length of service to a maximum of 30 days
• Enhanced auto enrolment pension scheme - to help you save for the future
• Life assurance - to protect your loved ones should the worst happen
• Interest free season ticket loans
• Cycle to work scheme - discounted bicycles
• Flu and eye care vouchers - to keep you healthy
• Employee Assistance Programme - 24/7 health & wellbeing support
• Help@Hand Remote GP app - to give you and your family access to medical experts quickly
• Platform hosting 1000s of discounts at your favourite retailers, restaurants, supermarkets, leisure & days out venues, gyms and more
• Family & wellbeing policy - including enhanced maternity pay, menopause support, neuroersity support, carer support, company sick pay and much more

Plus a Flexible benefits policy that allows you to pick and choose additional benefits as below:

• Purchasing up to 5 days additional holiday
• Discounted gym membership
• Discounted dental insurance
• Discounted private medical insurance for family cover
• Discounted critical health insurance and more

We recognise that ersity in all its forms including but not limited to race, gender, age, sexual orientation, disability, and background - enriches our workplace and enhances our ability to serve our clients and community effectively. Our goal is to create a culture where everyone feels empowered to bring their authentic selves to work, knowing their unique perspectives are welcomed and appreciated. We actively seek applicants from all backgrounds and want you to get in touch even if you don’t have all the skills we have asked for - we will support you with the development you need.

Business Coordinator

locations

Pune

time type

Full time

job requisition id

19039651

What We'll Bring:

Key Tasks:

• Minimum of 3-5 years of experience in an assistant or similar administrative role.

What You'll Bring:

• Develop high-quality presentations using Microsoft PowerPoint post collaborating with stakeholders.
• Provide comprehensive administrative assistance to executives.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle correspondence, emails, and phone calls on behalf of executives.
• Schedule and organize review meetings, including preparing agendas and materials.

Impact You'll Make:

• Ensure all necessary participants are informed and available.
• Take meeting minutes and follow up on action items.
• Arrange travel plans, including flights, accommodations, and transportation.
• Prepare and process expense reports for executives and stakeholders.
• Ensure compliance with company travel policies and budget constraints.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain strong relationships and ensure effective communication.
• Address stakeholder inquiries and resolve issues promptly.
• Organize and maintain confidential files and records.
• Ensure documents are easily accessible and up to date.
• Handle sensitive information with discretion and professionalism.

This is a hybrid position and involves regular performance of job responsibilities virtually as well as in-person at an assigned TU office location for a minimum of two days a week.

Title: Executive Assistant - Contract

Location: Charlotte United States

Job Description:

Varo is an entirely new kind of bank. All digital, mission-driven, FDIC insured and designed for the way our customers live their lives. A bank for all of us.

Varo Bank is seeking a highly organized Temporary Executive Assistant to support approximately 5-6 key leaders and provide backup and coordination with other admins, as well as provide office support in our Charlotte location. In this essential coverage role, you will keep our executives' days running smoothly, coordinate daily administrative needs, and help organize events and provide assistance in our new office space.

We are looking for a proactive professional who excels in Google Workspace and can hit the ground running. You will be successful in this role if you are a clear communicator who easily navigates complex schedules and shifting priorities.

W2 Contract Details:

• 4 months minimum (potential for extension)
• 40 hours/week (EST working hours)
• $40-$45/hr.
• Target Start Date: End of April/Beginning of May
• Hybrid working schedule (2-3 days a week in office)

What you'll be doing:

• Manage and prioritize complex calendars for multiple leaders, proactively resolving scheduling conflicts.

• Plan and execute Charlotte office events, and special projects as needed, including booking spaces, coordinating with internal and external stakeholders, catering, and managing technology setup.

• Provide precise scheduling support for high-priority meetings, including the Board, Audit, and Risk Management Committees.

• Act as the primary administrative point of contact, seamlessly adapting to shifting team priorities.

• Make travel and accommodation arrangements, and manage associated expense reporting.

You'll bring the following required skills and experiences:

• Previous experience as an Executive Assistant supporting multiple C-suite leaders simultaneously.

• High proficiency in Google Workspace, specifically Google Calendar and Gmail.

• Strong organizational, time-management (or agile context-switching) and problem-solving skills.

• Clear and inclusive communication skills with a highly collaborative mindset.

• Based in the Charlotte, NC area with availability to support East Coast working hours.

$40 - $45 an hour

We recognize not everyone will have all of these requirements. If you meet most of the criteria above and you're excited about the opportunity and willing to learn, we'd love to hear from you!

Senior Executive Assistant to the VP

Location:  JACKSON, MI, US

Company:  Consumers Energy

Consumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to 6.8 million of the state’s 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.  

Location 

This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday assigned to One Energy Plaza located in Jackson, MI.  

The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify). 

General Summary of Job Responsibilities

The Senior Executive Assistant to the Vice President (VP) is responsible for providing confidential administrative support to a VP. The incumbent performs a range of administrative duties for the VP, including managing inidual and organizational calendars and schedules, making travel arrangements, and preparing expense reports.

The role requires applying independent judgment and extensive knowledge of the policies, processes, and procedures of the operations assigned to the VP. The Senior Executive Assistant is responsible for prioritizing emails and phone calls, gathering documentation in preparation for meetings, and coordinating the organization of regular meetings and the Vice President's communications.

Essential Duties and Responsibilities

• Arrange on-site and off-site meetings, including meeting space, accommodation, catering, IT assistance, creating agendas, and providing supplies and printed materials.
• Coordinate Teams Live Events, provide Producer training, and edit videos from Teams Live Events for recaps and distributions.
• Co-lead planning and make recommendations for department co-worker webcasts and summits. Run VP's Daily Operation Reporting meetings and leadership meetings and provide support in the VP's absence.
• Register the VP for conferences and prepare necessary materials such as itineraries and agendas.
• Coordinate corporate travel, including air flights, ground transportation services, and hotel accommodations in accordance with policy.
• Attend monthly budget meetings with other budget owners; assist with managing the budget. Process and/or prepare invoices, budget estimates, requisitions, contracts, and other financial documents relating to department activities.
• Collect receipts, calculate mileage, and prepare reports for submission. Review and approve expense reports of the VP’s direct staff.
• Support the VP by reviewing and approving internal invoice requests. Establish and provide training on the expense report process.
• Coordinate and prepare materials for presentations and meetings.
• Prepare memos, letters, and other related documents as needed.
• Research and prepare reports; provide summaries with conclusions and recommendations for solving operational and administrative problems.
• Review contracts, Statements of Work, purchase requisitions, and memorandums of change to ensure correct policies and processes were followed, and all edited versions are accurate, error-free, and properly routed.
• Proof and edit reports, documents, and meeting materials to identify and resolve problems prior to submission.
• Facilitate annual HR processes, cascade department goals and objectives to VP direct reports, performance evaluations for VP direct reports, department merit cycle allocations, and reward and recognition requests.
• Order office supplies and technology items as needed.
• Perform onboarding for new hires and offboarding for iniduals leaving the company.
• Provide support for VP direct reports.
• Create regular reports/documents and update internal databases, including SharePoint, MS Teams, and OneNote.
• Administer department business activities, including updating metrics, tracking training, weekly/monthly resume items, and reviewing and approving time sheets.
• Serve as the primary resource for department administrative assistants for institutional knowledge, coaching, and training.
• Review practices and procedures of the operations and recommend improvements such as workflow, reporting procedures, or expenditures.
• Create internal surveys as a tool to gather data regarding internal processes.
• Provide guidance regarding policies and procedures.
• Assist with long- and short-term department planning, including the development and maintenance of project milestones and timelines, scheduling cross-organization meetings, and cascading project objectives, status, and updates to the leadership team and stakeholders.
• Serve as the primary resource between internal and external contacts.
• Screen incoming phone calls, inquiries, visitors, and correspondence, and handle them accordingly.
• Maintain calendar schedules for the VP.
• Review emails and other correspondence to determine significance and respond appropriately.
• Track completion of required training for the VP, including direct staff, to align with corporate deadlines.
• Escalate employee concerns to the appropriate person/department for handling.
• Perform other duties as assigned or as may be necessary.

Knowledge, Skills and Abilities

•  Ability to organize and prioritize multiple assignments and priorities in a timely manner.
• Ability to use and navigate HCMs, DocuSign, Service Now, and Access Now.
• Discretion and ability to handle confidential information.
• Excellent verbal and written communication skills.
• Familiarity with graphic design software programs, such as Adobe Photoshop and InDesign.
• Good interpersonal skills.
• Proficiency in Microsoft Office Suite, with advanced-level proficiency in Microsoft Excel.
• Aptitude to learn new software and systems.
• Proven ability to manage multiple projects simultaneously while maintaining strict attention to detail.
• Working knowledge of FERC, MPSC, and CMS Energy company guidelines.

 Education and Experience

• Bachelor's degree in business or a related field with four (4) or more years of prior professional administrative experience.
• OR Associate’s degree in business or a related field with six (6) or more years of prior professional administrative experience.
• OR High school diploma with eight (8) or more years of prior professional administrative experience.

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages.

We are deliberately creating an inclusive culture that makes our erse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

• Competitive compensation packages
• Medical, Dental and Vision
• 401k with company match
• Paid parental leave
• Up to 13 paid Holidays
• Paid time off
• Educational Assistance Program

Title: Blended Remote Online Adjunct Professor - Philosophy

Location: Orchard Park United States

Remote

Academics

Part-Time

Requisition #: BLEND006261

Job Description:

Part-Time Faculty - Philosophy

Blended Remote/Online (This is a Virtual Position)

Bryant & Stratton College Online Education is seeking Part-Time instructors to teach Blended Remote Philosophy courses. Qualified candidate will possess a Master's degree in Philosophy. Prior Remote teaching experience preferred.

To be considered for a Part-Time faculty position, applicants are required to submit the following items with the application:

• Resume/CV
• PhD (if applicable), Masters, and Bachelor's unofficial transcripts
• At least 3 professional references (be sure to include phone numbers and email addresses)

During the application process, be sure to upload all of these documents under the documents section.

Position Status: Non-Exempt

Reports To: Program Manager/Faculty Administrator

Location: Remote (Orchard Park, NY)

Bryant & Stratton College Online adjunct instructors will support the college mission and vision by facilitating an active virtual learning classroom through alternative delivery methodologies. Instructors will maintain contemporary knowledge and skills in their discipline to support their expected classroom responsibilities. Instructors will participate in departmental, campus-wide, and college-wide activities to support the needs of the student population and the Online Education team.

Job Responsibilities:

Classroom Preparation & Performance

• Prepare course(s) assigned in Blackboard with required elements by the designated deadline.
• Facilitate a 1 Hour 35 minute remote session via Teams each week at a specified day and time.
• Throughout each session, provide approximately 10 - 12 hours per week of instruction. This includes facilitating a weekly live session via Teams, discussion, grading student work, checking email, engaging in personalized retention efforts and outreach to support student success, and answering student inquiries.
• Respond to all outreach (email, text, calls, etc.) from students, supervisors, colleagues, etc. within 48-hours. This includes responding to inquires in the "Ask Your Instructor" forum in each section.
• Demonstrate the ability to apply the Seven Principles for Good Practice in Undergraduate Education, which will be evaluated through informal and formal observations annually. These observations are completed using tools such as midsession checks, yearly formal evaluations, etc.
• The seven principles are: Encourage contact between students and faculty, Develop reciprocity and cooperation among students, Encourage active learning, Give prompt feedback, Emphasize time on task, Communicate high expectations, and Respect erse talents and ways of learning.
• Ensure the grade book is updated each week no later than 11:59 pm, ET the day before your Teams session.
• Review student work, adhere to grading rubrics, and provide detailed, inidualized feedback.
• If grading is completed early in the week, review the grade book again before the grading deadline to ensure all submissions have been graded and zeroes have been reverted (if applicable).
• Ensure zeroes are entered weekly for students who do not submit assignment(s) by the due date.
• Late work submitted according to the late policy should be graded within one week of submission. It is not to be left until the end of the course.
• Ensure that zeroes are reverted each week for work that was submitted late.
• Meet final grades deadline for each course each session.
• Meet with FAs and/or PMs as requested, for coaching, performance improvement, and/or professional development
• Utilize provided retention tools weekly from weeks 2 - 15 to monitor at-risk students, communicate with students and their advisors (observers), and document outreach attempts.
• Utilize active learning strategies, authentic assessment, and APA guidelines in the classroom.
• Encourage student usage of electronic portfolio assignments to support the teaching and learning outcomes of the college.
• Follow the college's plagiarism policy to promote academic integrity in all courses, no matter what level or subject matter.
• Understand the college's rigor standards, active learning strategies, best practices in Remote teaching, and Bloom's Taxonomy standards and be able to apply them to the classroom.
• Comply with all student ADA accommodations provided by the ADA Coordinator
• Encourage student participation in student survey/faculty evaluation within each course and routinely download and review survey responses after each session.

Administrative Requirements Outside of Teaching

• Maintain current knowledge of teaching disciplines/fields of study and best practices in distance education through professional development opportunities and provide documentation to B&SC as required
• Participate in all required live and asynchronous faculty meetings to stay eligible for scheduling in the upcoming semesters (course assignments are based on student enrollment and are never guaranteed). This is required even if someone is not actively teaching each semester. Missing 2 consecutive faculty meetings without approval from the Program Manager may result in alleviation of adjunct status.
• Participate in campus-wide initiatives in support of retention and persistence to graduation goals
• Complete all required workshops/seminars as necessitated by management
• In addition to the criteria identified here, adjunct faculty are required to adhere to and uphold all established policies and procedures as described in operating documentation (Official Catalog & Faculty Guide).
• For Online Education, adjunct faculty's maximum teaching limitation is14-contact hours per semester; each course is 3-contact hours. All course assignments are based on a variety of factors including adherence to all administrative requirements (i.e.: quality discussion participation, personalized feedback, faculty meeting attendance, on-time final grades completion, course preparation, etc.), projected student enrollment, scheduling needs of the program, iFit scores, and other criteria. Course assignments are not guaranteed for each session.
• All instructors will possess and exhibit the qualities of professionalism, integrity, self-esteem, self-motivation, and a strong desire to guide students to improve their career prospects.
• All instructors are expected to possess the credential and experiential requirements described in Bryant & Stratton College Policy No. 035. All instructors are expected to maintain a contemporary skillset in support of active learning and authentic assessment evaluation methodology.
• Upon hire, the College has designated a probationary period of 12-months for an Associate to be trained and assimilated into the College and to ensure all job responsibilities are met.
• All instructors are required to possess the technology required to facilitate online courses. The minimum requirements can be found here: https://www.bryantstratton.edu/admissions/online/technology-requirements
• Serve as a brand ambassador for B&SC - promote the college inside and outside of the work environment (through means such as mentoring, participating in college projects, committees, and initiatives, referring adjuncts and students to the college, supporting building-based campuses in any capacity, acting as a SME for new or revised course builds, and keeping curriculum contemporary by submitting course support tickets for errors, updates, or ideas)
• Collaborate with full-time faculty as part of an active community in discipline to help identify potential areas of improvement and raise classroom performance

All course assignments are based on a variety of factors including adherence to all administrative requirements (ie., faculty meeting attendance, final grades, and course preparation), projected student enrollments and scheduling needs of the program.

Knowledge, Skills, and Abilities:

• All instructors will possess and exhibit the qualities of professionalism, integrity, self-esteem, self-motivation, and a strong desire to guide students to improve their career prospects.
• All instructors are expected to possess the credential and experiential requirements as described in Bryant & Stratton College Policies. All instructors are expected to maintain a contemporary skill set in support of active learning and authentic assessment evaluation methodology.
• Upon hire, the College has designated a probationary period of twelve months for an Associate to be trained and assimilated into the College and to ensure all job responsibilities are met.
• Please sign this job description with an original signature, scan, and submit with your new hire documentation.

Qualifications:

• Master's Degree; Preferred earned PhD Degree.
• Three (3) years' experience in education at the college level within the last ten (10) years; experience in Remote instruction preferred
• Expertise in the areas in which they teach
• Demonstrated leadership skills, integrity, and ethical practice with emphasis on problem solving, conflict management/ resolution, adaptability, creativity, and sensitivity to ersity
• Willingness to self-assess, take feedback, and incorporate results into practice
• Ability to recognize and proactively address areas of opportunity and challenge
• Documented management experience in an educational setting
• Proven administrative, evaluative, analytical, strategic thinking and organizational skills
• Excellent oral and written communication skills
• Proficiency with Microsoft Office Suite and Internet applications
• Proficiency with other technologies currently used in profession
• Proven ability to function as a member of a team within established college, state, federal, and accrediting/approval agency regulations, policies and procedures

Physical Demands and Work Environment:

• Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.
• Position also requires the use of computer technology/equipment.
• Position requires the ability to receive information in person and over the telephone.
• Position requires the ability to convey detailed and important instructions or ideas accurately.

Application Process:

• Please complete an application, and upload a cover letter, resume, unofficial transcripts, copies of license, and teaching philosophy for consideration.

Salary Range:

$2000 - $2500 per course

The salary range for this position reflects a comprehensive evaluation of multiple factors that influence compensation determinations, encompassing considerations such as degree level, professional licenses, certifications, and various organizational requirements. It's important to note that the disclosed range estimate may not account for potential geographical variations linked to the location where the position is filled or the number of students per class. At Bryant & Stratton College, it is uncommon for iniduals to be brought on board at or close to the upper limit of the compensation range assigned to their respective roles. Compensation decisions are always contingent on the unique circumstances and specific details of each inidual case.

Unlock your full potential in the innovative and inclusive environment at Bryant & Stratton College. We are a career-focused, private, nonprofit college built differently to serve the needs of students, alumni, associates, employers, and the community. Founded in 1854, Bryant & Stratton College offers real-world education leading to bachelor's, associate's, and professional certificates after completion in the fields of healthcare, technology, legal, business, graphic design, and more.

Apply now to join our team of student-focused faculty!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. Bryant & Stratton College is an Equal Opportunity Employer.

Project Coordinator, Strategic Initiatives

Job Category: Staff

Requisition Number: PROJE001854

• Full-Time
• Hybrid

• Chicago, IL 60602, USA

Job Details

The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure — the SVP/COO and the Project Manager and Executive Assistant to the President — ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role. 

Key Responsibilities

SVP/COO & Presidential Office Support (40%)

• Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.

• Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.

• Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence — ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.

• Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.

• Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.

• Maintain organized, accurate, and confidential electronic and physical records and files.

• Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.

• Serve as a back-up for the President’s scheduler.

Board of Trustees Logistics & Governance Support (20%)

• Serve as a primary administrative point of contact for Board of Trustees members and their support teams — coordinating scheduling, travel, logistics, and communications with professionalism and discretion.

• Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.

• Coordinate logistics for board meetings and committee meetings — including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.

• Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.

• Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.

Invoice, Expense & Financial Administration (15%)

• Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees — with consistent attention to accuracy, timeliness, and compliance with institutional policies.

• Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.

• Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.

• Maintain organized financial records and documentation to support audits, reviews, and reporting.

Travel Coordination (5%)

• Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members — including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.

• Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.

• Maintain and reconcile travel-related expenses in accordance with institutional policies.

Project & Administrative Coordination (20%)

• Provide project coordination support for initiatives led by the Office of the President — tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.

• Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.

• Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.

• Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.

• Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.

Qualifications

Required

• Prior experience in an administrative, executive support, or operations role — in a professional, academic, nonprofit, or mission-driven environment.

• Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.

• Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.

• Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.

• Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.

• High level of professionalism, discretion, and sound judgment in handling confidential information.

•  Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.

• Genuine commitment to operational excellence and continuous improvement.

• Collaborative, collegial approach with the ability to work effectively across erse constituencies and stakeholders.

• A learning mindset and openness to leveraging tools and resources, including AI.  

• Appreciation for and commitment to the mission of Adler University.

Preferred

• Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.

• Familiarity with board governance processes, meeting administration, or corporate secretary functions.

• Experience coordinating domestic or international travel for senior leaders.

• Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.

Salary Range: $55,000.00 - $65,000.00  

Work Environment (Physical Demands):  The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 

Universal Core Behaviors:  

Commitment to Adler’s Mission   

• Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.  
• Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.  
• Contributes to a culture that advances health, well-being, and community connection — locally and globally.  
• Respects and values colleagues and community partners.

Accountability and Excellence   

• Demonstrates results-oriented focus and commitment to quality.  
• Consistently meets deadlines and delivers work of high professional standard.  
• Prioritizes service and responsiveness.  
• Seeks opportunities to improve efficiency, effectiveness, and resource use.  
• Takes ownership of performance, seeks feedback, and accepts responsibility for actions.

Communication   

• Communicates with respect, diplomacy, and professionalism.  
• Demonstrates active listening and comprehension.  
• Expresses ideas clearly and effectively in both oral and written forms.  
• Keeps colleagues informed in a timely and transparent manner.

Collaboration and Teamwork   

• Actively contributes to and engages with colleagues, partners, and communities.  
• Builds relationships rooted in respect, empathy, and trust.  
• Demonstrates curiosity, courage, and integrity in guiding work and decisions.  
• Makes thoughtful, informed decisions that balance short-term needs with long-term impact.  
• Works cooperatively with colleagues to achieve collective goals.

Adaptability and Lifelong Learning   

• Approaches challenges with proactive problem-solving.  
• Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.  
• Supports and adapts to evolving needs in the work environment.

Partnership with Supervisors   

• Engages supervisors as partners in achieving goals.  
• Fosters open, respectful communication to maintain alignment and clarity.  
• Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.

Title: School Counselor

- Wyoming Connections Academy

Location: Cody or Home-based United States

Job Description:

Company Summary:

Wyoming Connections Academy (WYCA) is a tuition-free, online public school for students in grades K-12 throughout Wyoming. WYCA is authorized under state law as a distance education program of Big Horn County School District #1, and operates under the Wyoming Switchboard Network. WYCA was founded in 2009 as Jackson Hole Connections Academy, and in 2011 became Wyoming Connections Academy. The school is operated through a contract with Connections Academy, LLC, to provide its educational program and other services. Connections Academy, a ision of Connections Education, is accredited by AdvancED, and WYCA is accredited through Big Horn County School District #1.

Position Summary and Responsibilities:

Working from our office in Cody or from your home in Wyoming, the School Counselor will virtually assist students and parents/learning coaches with course selection, scheduling and will be the initial point of contact for student concerns that span multiple subject areas as well as non-academic issues. The School Counselor will become an expert on course and credit requirements and will work with the Manager of Counseling Services to establish counseling processes for middle and high school students.

We are looking for caring, dedicated educators who are excited to work at a school where they can focus on helping inidual students thrive. Want to be a part of the personalized online school community that fosters real achievement for each and every student? Read on and apply below!

As a virtual school counselor, you will...

• Empower students to do their best and to achieve their goals
• Believe strongly in collaborating with families to prepare each student for success
• Assist students and parents/learning coaches with course selection and scheduling
• Be the initial point of contact for student concerns that span multiple subject areas as well as non-academic issues
• Put multimedia resources and powerful interactive tools to work in order to motivate and engage students

The School Counselor will be responsible for the successful completion of the following tasks:

• Advise students and families related to academics, career planning and graduation;
• Keep abreast of all high school graduation requirements, including special requirements such as community service, and communicate this information to the High School Coordinator and to the principal;
• Assist students and parents with the secondary school course selection process according to specific state credit and graduation requirements and student needs and interests. An integral part of this process is assisting students and parents to develop a Four Year Plan for meeting graduation requirements;
• Advise students with issues related to dropping courses and changing schedules, seeking support as needed, while ensuring that the school's course selection and drop policies are adhered to;
• Review student transcripts and the entry of credits into the online transcript system;
• Follow procedures to ensure that Connections Academy transcripts are accurate and up-to-date;
• Work with the administrative assistants to obtain school records from the student's previous school (where applicable) and forwarding student records when appropriate;
• Implement programs for students and families related to interpersonal adjustment issues;
• Work with school teams to identify and help families access school and community resources;
• Participate in the development of crisis prevention and management plans for the school and serve as a key member of the Student Support Team (SST);
• Coordinate a team of middle and high school teachers to help identify students who are "at risk" or "in crisis"; Act as the main point of contact for these students and families, communicating regularly with them;
• Oversee and maintain the Personal Learning Plan (PLP) for each student;
• Implement efforts to secure complete and accurate records for Connections Academy students;
• Support families through the school withdrawal process, assisting with data collection regarding withdrawal;
• Report and refer critical incidents that jeopardize student well-being as obligated by law,
• administrative regulations, or ethical standards. Stay abreast of all state regulations relating to incident reporting and documentation;
• Assist teachers when students enroll mid-semester, making sure that teachers receive guidance on integrating the students into their coursework, and ensuring that previous grades, credits, and evaluations are handled appropriately;
• Communicate with the Curriculum Team to ensure that curriculum offerings meet state
• requirements;
• Implement special programs such as Advanced Placement support, SAT and ACT Preparation, and college entrance preparation;
• Understand the requirements for and assist the principal to facilitate the administration of all high school testing, including exit exams, PSAT, SAT, ACT, and AP exams;
• Help students to research and understand their post-secondary career and educational options;
• Assist with student preparation of applications for college and jobs;
• Educate students and parents about college admissions requirements and financial aid;
• Coordinate high school graduation ceremonies;
• Support professional development activities for teachers and school staff members;
• Assume teaching and grading duties as necessary including teaching middle school elective courses;

Other duties as assigned.

Requirements

• Wyoming service certification in School Counseling
• Must reside within the state of Wyoming (consideration for candidates who live on the Wyoming border)
• Technologically proficient (especially with Microsoft Office products and Google Suite)
• Ability to travel for state-wide field trips, state testing, and professional development as needed
• Excellent communication skills, both oral and written
• Highly organized and punctual
• Customer focused approach
• High degree of flexibility
• Demonstrated ability to work well in fast-paced environment
• Team player with demonstrated leadership skills
• Willingness to travel on occasion for marketing and state testing events (may require occasional overnight travel)

Ability to work some occasional evening hours, as needed to support some families

• Ability to work remotely, if necessary
• Must be able to use a personal electronic device and email address for 2-step authentication

Compensation Package

• Starting Salary with a Masters: $47,500+ (varies based on education and experience)
• Annual merit increase
• Work-from-home opportunities
• Big Horn County School District #1 comprehensive, competitive, and affordable medical, vision, and dental benefits
• Additional district-paid and voluntary benefits
• Tuition reimbursement up to $5,250 per calendar year
• Career advancement opportunities

Administrative Assistant - Hybrid Schedule

Hybrid

Service

Full time

Somerset, New Jersey, United States

OverviewApplication

DESCRIPTION

Tower Water is seeking a self-motivated and positive office admin to join our team. This is a full-time role with a great benefits package. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team.

The right person will display the following values:

• Have a can-do attitude
• Be reliable to a fault
• Is responsive to customer and employee needs
• Understands the value of reputation
• Exhibit passion for what you do, task in front of you, for your team

Tower Water in Somerset, NJ. Our company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. We are a small, friendly office where each person performs a variety of tasks. Each admin owns some faction of the company process which they are the “go to person” for.

Job responsibilities include but are not limited to:

• Prepare and review contracts, agreements, amendments and purchase orders.
• Review and proofread reports and documents before sending to clients.
• Create, update and maintain client information in several databases.
• Answer phones, take messages, and transfer calls.
• Filing, faxing, mailing, etc.
• Organize and schedule meetings.
• Produce e-mails, reports, letters, forms and SOPs.
• Respond to insurance requests from clients.
• Teamwork is a must - willingness to communicate with the administration team.
• Some responsibilities may change in accordance with Tower Water business operations.
• Complete company required trainings.
• Other tasks based on company needs.

Requirements

The right person should have the following experience:

• 2+ years as an administrative or customer service professional
• QBO experience is a plus
• Basic Accounts Payable and Accounts Receivable experience is a plus
• High School Diploma or GED Equivalent
• Proficient in MS Office (Outlook is a must)
• Update and maintain several databases
• Computer-savvy, with fast and accurate typing.
• Passionate, well-spoken and reliable.
• Organized and able to multitask; can successfully balance deadlines and projects at any given time.
• Efficient and productive with strong prioritization skills.
• Able to take direction and complete tasks independently from multiple supervisors
• Work speed must be consistent with other personnel after 6–8-week training period
• Excellent interpersonal skills and exemplifies the Tower Water values
• Attention to detail and problem-solving skills

Benefits

• Hourly rate of $19.25-$21.65 based on experience
• Medical, dental and vision benefits with generous employer contributions
• 401k with 4% matching.
• 10 vacation and 5 sick days per year with progressing vacation based on years of service
• 8 paid holidays
• Pretax benefits such as FSA or HSA accounts
• Company paid life insurance and short-term disability coverage
• Laptop, phone and monitor for home use
• Quarterly conversations with your manager
• All staff meetings and fun events
• Additional benefits through our PEO
• After training, there will be remote work options with 3 days on site and 2 days remote
• You will have access to our Employee Assistance Program and our training database

Administration & Co-Pay Assistant

Remote, Ontario, Canada

Remote, Alberta, Canada

Remote, British Columbia, Canada

Remote, Manitoba, Canada

Remote, Quebec, Canada

Remote, Saskatchewan, Canada

Category:Supply Chain

widget:Full time

Job ID:R262316

About Cencora

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!

Job Details

Primary Duties and Responsibilities:

• Performs general administrative tasks such as handling the mail, typing, and maintenance of filling systems for the program.

• As required, responsible for processing copayment requests for patients, pharmacies and/or physicians for programs offering copay assistance or concierge payments.

• Liaise with Program managers to ensure copayment KPIs are met.

• Liaise with ISI Accounting to ensure proper payment timeframes and accurate payments.

• Liaise with 3rd party payment administrator to ensure accurate electronic payment processing.

• Establishes and maintains office files, makes appointments and arranges meeting rooms as required.

• Compiles information from various sources and utilizes the information for uses such as generating reports.

• Audits and maintains various reports specific to his/her business location by checking for errors, inconsistencies or discrepancies; makes corrections and notifies appropriate personnel of any modifications.

• Updates and maintains pertinent business information via computer or department files.

• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.

• Drafts and types correspondence and/or presentations to be sent to internal and external contacts.

• Responsible for managing multiple projects for many departments within a business segment or across multiple business segments as required.

• Interacts frequently with inter-departmental associates and management for the purpose of resolving workload issues.

• Maintains and promotes positive and professional working relationships with associates and management.

• Complies with all appropriate policies, procedures, safety rules and regulations. •              Responsible to report all Adverse Events to the assigned units/departments

• Performs related duties as assigned.

Experience and Educational Requirements:

• Post-secondary education in a related field

• 3-5 years’ experience in an administrative role in a pharmaceutical setting

• In-depth knowledge of the Microsoft Office Suite of applications is essential

• Proven accuracy when processes large amounts of data;

• Candidate must have strong communication and interpersonal skills;

• Ability to work independently and in a team environment;

• Adaptability to change and to learn new skills as required; and

• Bilingual, French/English preferred

Minimum Skills, Knowledge and Ability Requirements:

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical and mathematical skills

• Strong organizational skills; attention to detail

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Ability to implement processes resulting in satisfactory audit practices

• Ability to consistently meet deadlines

• Excellent problem solving skills; ability to resolve issues effectively and efficiently

• Strong business and financial acumen

This posting is intended to fill an existing vacancy for our Administration & Co-Pay Assistant role

What Cencora offers

We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day. In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness.

This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.

To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

Full time

Salary Range* $41,800 CAD - 64,350 CAD

This posting is intended to fill an existing vacancy for our Administration & Co-Pay Assistant role.

Affiliated Companies:

Affiliated Companies: Innomar Strategies

Administrative Assistant 3

Location: Des Moines, IA

Job ID#: 363394

Category: Administrative

Position Type Contract

Duration 12 Months

Job Description

Job Title: Administrative Assistant 3

Job Description::

We are currently searching for an Administrative Assistant specializing in ++++finance support++++ to join the Global Security Services team in Cedar Rapids, IA on a contract basis. The position performs administrative activities in close relationship to the day-to-day work of team leaders and staff. The Administrative Assistant will work in a confidential and highly responsive relationship with department leadership. The position available is currently remote.

Key Responsibilities include:

* Provide administrative support to staff. Typical support tasks include scheduling meetings, maintaining department calendars and call lists, and supply ordering.

Medical Biller

Fully Remote • Rochester, Buffalo, or Syracuse, NY, NY • Revenue Cycle

Job Type

Full-time

Planned Parenthood of Central and Western New York (PPCWNY) protects and provides health care and education that empowers iniduals and families. With respect. Without judgment. No matter what. 

In support of PPCWNY’s mission, the Medical Biller II has the overall responsibility to ensure effective billing and collections on all patient accounts. 

Essential Functions

• Reviews all Tasks assigned to the inidual/workgroup.
• Aggressively follows up on all unpaid accounts to ensure that the A/R benchmark targets are met or exceeded. 
• Answers patient calls and address questions related to insurance and patient responsibility.
• Works in conjunction with other staff to successfully meet internal goals. 
• Performs all duties in accordance with established agency policies, protocol and the In This Together services ethos, workplace values, and service standards.
• Notifies Billing Manager of any collection or workflow issues.
• Shows respect to all internal and external customers for differences in backgrounds, lifestyles, viewpoints and needs

Requirements

Qualifications

Applicants must possess the following qualifications (or equivalent combination of education and experience):

Education

• Associate’s degree in business, accounting, business administration, or a related field or equivalent combination of education and experience

Experience

• Minimum three years of experience in medical billing/collections
• Minimum three years of experience with computerized billing/receivables system and reports
• Experience with EPIC preferred

Certifications

• Ideal candidate will have one of the following certifications, but is not required: Registered Health Information Administrator (RHIA), Certified Health Information Technician (CHIT), Certified Coding Specialist (CCS), Certified Medical Billing Specialist (CMBS), or Certified Professional Coder (CPC)

Knowledge, Skills, & Abilities

• Must be sensitive to patient’s financial and clinical needs while maintaining the patient’s confidentiality
• Experience in insurance guidelines and programs (i.e., Medicaid and Medicare)
• Knowledge of ICD-9/10, HCPCS and CPT codes
• Extensive experience with follow-up on unpaid claims within standard billing cycle timeframes
• Extensive experience with appealing insurance companies for denied claims
• ERA payment posting experience
• Must be able to multi-task and work in a fast-paced environment effectively under deadlines
• Accuracy and attention to detail is essential
• Extensive experience in researching issues and providing resolutions
• Strong analytical and problem-solving skills
• Must be able to work independently and as a team player
• In-depth knowledge of Government and non-Government payer sources
• Experience working with databases and Microsoft Office (i.e., Excel and Word)
• Ability to work a flexible schedule (i.e., early mornings and evenings)
• Must have top-notch customer service and follow-up skills
• Ability to read and interpret medical procedures and terminology
• Planned Parenthood seeks candidates who are proficient in two or more languages

Working Conditions

• Standard health center environment
• Well-lit/ventilated

Physical Requirements 

• Possess sufficient mobility to perform the Essential Functions listed in this Job Description with or without an accommodation
• Ability to lift 25 pounds with or without an accommodation
• May experience visual fatigue working at computer with potential extended periods of sitting
• Ability to travel to all agency locations as assigned

Work Schedule 

This is a full-time, 40 hour a week, position; regular schedule will be Monday – Friday with occasional evenings and weekends.

Benefits & Compensation

At PPCWNY, we are committed to equitable compensation practices and transparency.  In alignment with these efforts, the pay for this position ranges from $21.89 to $25.36/hour. Actual compensation will be determined by experience and other factors permitted by law.

In addition to competitive compensation, PPCWNY offers an extensive benefits package with generous Paid Time Off, 10 paid holidays, affordable medical, dental, and vision options, Health Savings Account or Flexible Spending Account, 401(k) with match, and much more! 

Salary Description