Title: Virtualization Administrator

Location: Saint Petersburg, United States

Full time

job requisition id: R-0010388

Job Description:

Monitors system hardware, network, and infrastructure software performance, solves problems, and suggests improvements. Typically also manages authorized access to system resources.

Job Description

Responsibilities:

• Administrate, implement, maintain, and optimize all Virtualization systems including W365, Intune, Citrix Virtual Apps and Desktops (CVAD) environments, ensuring high availability, scalability, and alignment with enterprise architecture standards.

• Manage policy in applications such as Citrix, Active Directory, Intune, Ivanti AppSense, and Island Enterprise Browser. Etc

• Serve as a Second-line escalation point for complex Citrix infrastructure incidents impacting virtual desktops and application delivery.

• Monitor Virtual environments including Delivery Controllers, StoreFront, VDAs, and NetScaler/ADC components and Citrix Cloud services and Island IPA's.

• Diagnose and remediate performance issues such as logon delays, session instability, and capacity constraints.

• Maintain platform health including patching, licensing, certificates, and configuration standards.

• Manage gold images and master images including OS patching, application updates, and image optimization.

• Review and approve access requests enforcing least-privilege principles.

• Deploy Citrix upgrades, testing, and validation in non-production environments prior to rollout.

• Attest and assist audit and compliance.

Skills:

• Advanced level knowledge of Citrix NetScaler/Virtual Apps and Desktops (CVAD).

• Enterprise (Secure) Browsers, Island.

• PowerShell proficient.

• Strong understanding of virtualization, networking, and storage concepts.

• Ability to analyze metrics, logs, and telemetry for proactive issue resolution.

• Experience with performance tuning, capacity planning, and high-availability design.

• Strong documentation and communication skills.

• Ability to work independently and collaborate across infrastructure, security, and application teams.

• Reporting and metric presentation.

Education

Bachelor's: Computer and Information Science, High School (HS) (Required)

Work Experience

General Experience - 3 to 6 years

Certifications

Travel: Less than 25%

Workstyle: Hybrid

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave. Eligibility for benefits and specific offerings may vary based on position and employment status. 

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.

We expect our associates at all levels to:

• Grow professionally and inspire others to do the same
• Work with and through others to achieve desired outcomes
• Make prompt, pragmatic choices and act with the client in mind
• Take ownership and hold themselves and others accountable for delivering results that matter
• Contribute to the continuous evolution of the firm

At Raymond James - as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

#LI-TC1

Executive Administrative Assistant

Hybrid in Culver City or Cupertino

Placement Type:

Temporary

Salary:

$36.27-40.30 Hourly

W2, weekly pay, benefits, 401k w/ match

The Executive Administrative Assistant will support multiple Director calendars, as well as provide excellent, comprehensive administrative and operational support to the product and business teams in the Services organization. The highly motivated, customer-centric candidate will be responsible for general administrative tasks.

Responsibilities

• Assist in managing daily calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Coordinating domestic and international travel arrangements for select team members
• Facilitating expense reporting processes
• Supporting all Facilities activities for the team

Qualifications

• Experience with calendar management, complex travel arrangements, expense reports, and facilities requests
• Proficiency with office tools like Calendar, Mail, Keynote, Quip, Slack, etc.
• 7+ years of Administrative Assistant experience supporting Director levels or above
• Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion
• Excellent written and verbal communication skills and a strong sense of professionalism
• Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions
• Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor
• Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment
• Strong interpersonal skills and ability to build relationships cross-functionally
• Possess a “can-do” attitude – no task is too big or too small
• Interest in project management and team culture building
• Experience on the Mac platform highly desired

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match.

Service Administrative Coordinator (Remote: AZ, ID, MT, NM, NV, OR, UT, WA, WY)

Employer SteelcoBelimed Inc.

Location

• Utah
• Arizona
• Washington
• Oregon
• Montana
• Idaho
• Nevada
• New Mexico
• Wyoming

Department Service Operations

Type of work Full-time

Type of contract Unlimited

Compensation $25.00 / hour

SteelcoBelimed, established in 2024 from Steelco and Belimed, leads in advanced cleaning and sterilization solutions. Our motto, ‘Innovate with confidence’, drives us to meet customer needs with cutting-edge products and services. We are your ideal partner for tailored, end-to-end sterile workflow solutions, thanks to a dynamic product range focused on reliability and efficiency. We are setting new benchmarks, ensuring our solutions meet and exceed our customers’ ever-changing requirements.

We believe that winning teams are the key to our success. In SteelcoBelimed you will work in an international, open-minded and hands-on team in a growing industry, committed to improving the health of our society. Apply for this challenging role and join our team in the US.

Your responsibilities

As a Service Administrative Coordinator you will coordinate field service resources to deliver exceptional service to all Belimed customers in your assigned zone(s). You will play an integral role in the service organization’s conversion to an active dispatch strategy and developing the processes to support this function.

You will play a key role in assisting field service with part identification, part order processing and maintenance of technicians’ stock. You will also provide an audit of completed work orders as well as maintain the service database by entering and updating customer accounts and equipment information.

While typical work hours will be Monday-Friday, 8:00am-5:00pm Pacific, you will partner with other Coordinators to share responsibility for rotation of on-call coverage. This includes a periodic one week on-call schedule of nights, weekend, and holiday hours at which time your schedule may shift.

Additionally you will have the opportunity to travel occasionally (1-2 times per year) to our US headquarters in Charleston, SC for training and team development.

• Receive and evaluate trouble calls from customer and field technicians via phone and email
• Provide first level technical support to customers and field personnel by assisting with identification, evaluation, and resolution of service and operational issues with the equipment
• Escalate more complex service and operational issues to Level II technical support and leadership where necessary
• Process the dispatch in the system for calls requiring on-site support to resolve issues, including collecting equipment information, checking warranty and/or contract status and collecting payment information from the customer for the service call
• Escalate missing warranty/contract data from Account Support Coordinator team
• Communicate pertinent service information and coordinate with service technicians to ensure all service activities are accomplished per Belimed’s commitments to the customer
• Schedule, communicate and update customers regarding current requests for service & scheduled maintenance
• Maintain the schedule (work, vacation, time off, etc.) for all service technicians
• Provide clients with information on installed equipment, contract coverage, service costs and service history
• Manage customer expectations and commitments in a professional manner
• Assist internal customers with part orders
• Provide timely and accurate part identification and delivery times for service technicians
• Keep current on part documentation by utilizing service systems to research part application
• Communicate part issues quickly to management for resolution
• Support service technicians with inventory control, including yearly inventory audit
• Audit work orders to technically complete status
• Identify work order information issues from COGI report

Your profile

• High school diploma/GED or equivalent
• Minimum of 2 years customer service/administrative experience in a business-to-business or field service environment
• 1 – 2 years part department experience or part related customer service experience
• Experience in highly detailed work involving data entry, contracts, billing, etc.
• Innovative, and flexible, with the ability to work in a matrix environment
• Excellent customer communication skills with professional level verbal (extensive phone work is required) and written skills
• Demonstrated success working in a cohesive, collaborative and supportive cross-functional team to achieve shared goals
• Strong planning, scheduling, and organizational skills
• Excellent time management skills and the ability to prioritize effectively
• Proficiency with software to include MS Office Suite with emphasis in Outlook, Excel, Word; communication software and database applications
• Strong analytical/critical thinking skills and active listening/comprehension skills
• Proven ability in the technical understanding of part functions
• Basic web-based program knowledge, with the ability to read and identify equipment status and apply the correct processes to resolve issues
• Ability to define and resolve problems, research, and collect data, establish facts and draw valid conclusions
• Willing and able to periodically rotate to a later shift that includes on-call technical support and dispatch coverage during nights, weekends, and holidays
• Ability to travel to US headquarters 1-2 times per year

Our offer

As a full-time team member, you will be eligible for our excellent benefits package to include medical, dental, vision, life and disability insurances, 401(k) with a company match, multiple paid time off programs, flexible work from home options and more!

Join our team and take your career further.

Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area

locations

Eagan, MN

time type

Full time

job requisition id

R-16607

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy with us.

Job Posting Title

Senior Administrative Assistant - IT Hybrid Minneapolis/St. Paul Area

Job Description

The Senior Administrative Assistant provides administrative support to an assigned function at Prime. This hybrid role is based in the Minneapolis/St. Paul area and supports 2 - 3 leaders within Prime’s Senior Leadership Team (SLT) and their teams.

This is a fast‑paced role for someone comfortable managing multiple calendars across time zones, coordinating travel, supporting expense management, and handling a variety of administrative tasks in a very busy environment. The position requires flexibility, attention to detail, and the ability to anticipate needs. The ideal candidate enjoys variety, works well with senior leaders, and thrives as a trusted partner who keeps things running smoothly behind the scenes.

Responsibilities

• Provide administrative support to at least two members of Prime’s Senior Leadership Team (SLT) members and their corresponding departments; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
• Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
• Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured; may be responsible for contracting with vendors to secure facilities and/or negotiate rates in the best interest of Prime
• Coordinate large team meetings and/or conferences that may extend beyond immediate department support; ensure facilities, technology and materials or handouts are adequately prepared and distributed
• Document, maintain and enforce policies and procedures in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/ procedures that are administrative in nature
• Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, administering the recognition program, ordering supplies, maintaining records and/or coordinating site events
• Capture and distribute meeting minutes at leadership or other management or committee meetings
• Works independently and within a team on special, nonrecurring or ongoing projects at the discretion of assigned SLT member; plan and coordinate presentations, disseminate information, follow up with cross-functional participants, design and deliver general correspondences, memos, charts, tables, graphs etc and proofread/edit copy for spelling, grammar and formatting inconsistencies; may be accountable for accuracy and clarity of final copy
• Other duties as assigned

Minimum Qualifications

• High school diploma from an accredited school or equivalent GED is required
• 7 years of work experience in administrative, department coordination or customer service role
• Must be eligible to work in the United States without need for work visa or residency sponsorship

Must be eligible to work in the United States without the need for work visa or residency sponsorship

Additional Qualifications

• Advanced computer skills including Microsoft office suite of programs (MS Word, Excel, PowerPoint and Visio)
• Previous experience creating executive level spreadsheets, presentations and reports
• High degree of professionalism and executive presence
• Excellent oral and written communication skills
• Demonstrated organizational and time management skills
• Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
• Ability to anticipate needs and proactively find solutions
• Ability to work autonomously in a changing and dynamic work environment

Preferred Qualifications

• Associate’s or Bachelor’s Degree
• Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment

Every employee must understand, comply with and attest to the security responsibilities and security controls unique to their job, and comply with all applicable legal, regulatory, and contractual requirements and internal policies and procedures

Every employee must be able to perform the essential functions of the job and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions, absent undue hardship. In addition, Prime retains the right to change or assign other duties to this job.

Potential pay for this position ranges from $23.08 - $37.02 based on experience and skills.

To review our Benefits, Incentives and Additional Compensation, visit our Benefits Page and click on the "Benefits at a glance" button for more detail (https://www.primetherapeutics.com/benefits).

Title: Executive Assistant and Office Manager

Location: New York, NY

Category: Corporate

Job Description:

Who we are:

Founded in 2016, K Health's mission is to deliver accessible, high-quality healthcare at scale. As a leading clinical AI company in primary care, K Health has developed a suite of clinical AI agents that enhance provider efficiency and improve patient outcomes. K Health's virtual primary care platform is enhanced by an AI copilot to complete the initial patient intake, summarizing relevant history from the EMR, and generating “the perfect note” to reduce the time providers spend on basic data collection and non-clinical tasks. Unlike other virtual medicine companies, K Health delivers comprehensive, longitudinal primary care in a virtual setting, enabling our clinicians to be true primary care providers without sacrificing scope of practice or continuity of care. 

As a venture-backed startup trusted with nearly $400 million in funding and a $900 million valuation as of July 2024, K Health is well-positioned for sustained future growth. We are expanding our partnerships with major health systems (Cedars-Sinai, Hackensack Meridian Health, Hartford HealthCare), enhancing accessibility and quality of care by pairing people with technology. Our providers are credentialed at these renowned academic health systems and adhere to their clinical guidelines, ensuring patient-first, evidence-based care. Fully integrated into Epic, our AI platform enables K Health to operate as an extension of existing healthcare systems, benefiting from a built-in network of specialists and social services to seamlessly serve patients within those communities. Our unique care delivery model enables our providers to deliver the same high-quality, accessible care to a mixed-payer population, including those with commercial insurance, Medicare, and Medicaid.  

Join us in our mission to deliver smarter, simpler healthcare of the future - today!

About the role:

We are looking for an organized, thoughtful, and proactive Executive Assistant (EA) to our founders, who will also serve as the Office Manager for our New York City office. 

In this unique role, you’ll have the opportunity to establish trust and build rapport with our founders to organize their most precious asset: their time. You will improve our founders’ effectiveness through your thoughtful and organizational touches by managing calendars, coordinating activities while avoiding scheduling conflicts, anticipating their needs, and predicting thoughtful ways to improve their ability to be even more effective in their day-to-day. 

Similarly you will scale your thoughtful nature to owning the Office Management responsibilities to create an unparalleled in-office vibe for our employees. You’ll actively promote and facilitate in-person collaboration by partnering to create events, activities, and safe spaces for meaningful interactions among our NYC employees. Whether through thoughtfully designed workspaces, or cultivating experiences for engaging team events, you will promote face-to-face connections that foster creativity, teamwork, and a strong sense of community. Your efforts will build a dynamic office environment where execs and employees feel motivated to mingle, collaborate, share ideas, and contribute to a thriving workplace culture.

This role is perfect for someone who is thoughtful, organized and proactive, and thrives on building connections, planning engaging experiences, and making the office a place people genuinely love coming to. 

What you will do:

• Calendar Management: Manage and maintain complex and ever-changing calendars for the CEO and CPO, including scheduling internal and external meetings, managing conflicts, and prioritizing commitments based on strategic importance.

• Meeting Logistics: Coordinate all aspects of meetings, including securing venues and arranging necessary technology.

• Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.

• Operational Support: Manage vendor relationships, process expense reports, and lead special projects that range from research to high-stakes event logistics.​ Be the main point of contact for the building management team; liaison with the office super to ensure the office is running smoothly.

• Office Operations: Orchestrate daily operations for the NYC office either directly or through vendor relationships (e.g., vendors for lunches, snacks, ​office supplies and onsite housekeeping), and ensure the office supports a productive work environment. Coordinate deliveries and proactively restock.

• Communication Hub: Act as a central liaison to share pertinent information or office-wide announcements, proactively sharing updates as needed. 

• People Partner: Partner with members of the People Team to aid in onboarding activities including security key card registrations, lunch account registrations, seating arrangements, IT set up, office tour, and more! Welcome traveling employees as well as external guests with a true white-glove experience–from in-office guidance to city recommendations, travel and dining arrangements.

What we’re looking for:

• Experience: 1-4 years of experience in an Executive Assistant, Office Management, and/or other relevant capacity, preferably within a fast-moving company, start-up or tech environment.

• Education: Bachelor’s degree in Business, Communications, Human Resources, or a related field.

• Autonomy & Judgment: A professional who doesn't wait for explicit instructions but instead uses their expertise to "do the right thing" and drive work forward.

• Organizational Mastery: Exceptional ability to bring organization and structure to complex situations and prioritize tasks effectively in an environment where information may be incomplete.

• Communication: Clear, concise, and timely communication skills with a focus on breaking down silos and fostering cross-functional dialogue.

• Technical Savvy: Proficiency in Google Workspace, Slack, Notion, and a willingness to iterate rapidly with new digital platforms and project management tools.

Bonus:

• Prior experience in a fast-moving environment, assisting executives, and managing offices for a startup that has scaled to 200+ employees.

Benefits & Perks:  #LI-Hybrid

• Hybrid work schedule with weekly lunches and stocked fridges 

• Monthly social committees for company events

• 18 vacation days, 9 company holidays, 5 sick days, and 2 personal days 

• Stock options for every full-time employee 

• Paid parental leave

• 401k benefit

• Commuter Benefits 

• Competitive health, dental, and vision insurance options

Compensation:

$70,000—$90,000 USD

We offer competitive compensation packages based on industry benchmarks for function, level, and geographic location. Offer amounts are determined by multiple factors such as a candidate's experience and expertise.  

We are proud to be an Equal Opportunity Employer and consider applicants for employment regardless of race, ethnicity, religion, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth and breastfeeding, age, citizenship, military or veteran status, or any other class protected by applicable federal, state, and local laws. We’re deeply committed to building teams as erse as the patients we serve and strive to cultivate an environment where everyone can bring their most authentic self to work. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our users.

We are committed to maintaining the integrity of our hiring process and ensuring a safe environment for all candidates. All communication for job offers from K Health will come from email addresses ending in @khealth.com. K Health will never ask you to provide financial information about yourself during the recruitment process. We will never use personal email accounts or other domains for official correspondence. Our official job postings are only listed on our official website and reputable job boards. Be cautious of job offers from sources other than these platforms.

Title: Remote Clio Assistant

Location: United States

• Remote
• $21 per hour

Job Description:

We are receiving applications from any U.S. location.

Clio Legal Assistant

Equivity is seeking a reliable, detail-oriented Legal Assistant with strong Clio experience to support attorneys and paralegals with administrative, client-facing, and operational tasks. This role is ideal for someone who enjoys managing workflows, maintaining organized systems, and serving as the central point of coordination within a legal practice.

What You Might Do

• Case & Matter Management: Set up and maintain matters within Clio, including contacts, notes, tasks, and document organization

• Client Intake & Onboarding: Manage intake workflows, schedule consultations, send engagement agreements, and ensure all required information is collected and properly recorded

• Calendar & Scheduling: Coordinate attorney calendars, schedule meetings and deadlines, and ensure all key dates are tracked

• Client Communication: Serve as a primary point of contact for clients, providing updates and maintaining a professional, responsive experience

• Billing & Administrative Support: Assist with time tracking, invoicing, and general administrative processes

• Document & Email Management: Organize and maintain documents within internal systems; monitor inboxes, draft routine correspondence, and route communications appropriately

• Follow-Ups & Operational Support: Proactively track next steps, follow up on outstanding items, and assist with improving workflows and day-to-day operations

About You

• At least 1 year of experience in a legal administrative or legal assistant role

• At least 1 year of experience using Clio

• Bachelor's Degree required

• Minimum 20 hours/week availability

• Ability to work independently and manage multiple cases

• Strong attention to detail and communication skills

• Proficiency with Microsoft Office and Adobe; Windows-based computer preferred

• Available and responsive within 1 hour during standard business hours (9:00 AM – 6:00 PM)

Why You'll Love Working Here

At Equivity, you are part of a dedicated, internally managed team of legal professionals — not a temporary placement. We provide ongoing work with established attorneys while maintaining the flexibility of remote work, supported by an experienced operations team that values quality and long-term relationships.

• Medical, dental, and vision coverage

• Paid sick time and employee discounts

• Quarterly performance bonuses

• Reimbursement of certain expenses

• Professional development and advancement opportunities

Equivity provides virtual paralegal, administrative, and legal staffing services to attorneys nationwide.

You can apply through this job board or by sending your updated CV to [email protected]

To learn more, visit www.equivityva.com.

Equivity is an Equal Opportunity Employer.

Title: Remote Legal Assistant

Location: United States

Job Description:

Remote

$20 per hour

Legal

We are receiving applications from any U.S. location.

Equivity is seeking a detail-driven Remote Legal Assistant to support electronic filing operations. This is a full-time position working Monday through Friday, 9:00am–6:00pm Eastern Time, with a 30-minute lunch. Availability for live, real-time work during scheduled hours is required. 

This role is ideal for someone who enjoys structured, high-volume workflows and takes pride in precision and efficiency.

What You’ll Do 

• Prepare and submit electronic filings following established procedures 

• Monitor submission status and confirm successful filings 

• Coordinate corrections and resubmissions when needed 

• Track deadlines and ensure timely processing 

• Maintain organized filing records and confirmations 

• Communicate filing updates clearly to internal team members

What We’re Looking For 

• At least 1 year of experience in a legal assistant or legal administrative role 

• At least 1 year of experience efiling in state court 

• Strong attention to detail and commitment to accuracy 

• Ability to follow defined processes and maintain consistency in high-volume work 

• Comfortable working within structured workflows and managing deadline-driven tasks 

• Comfortable quickly learning and working within new filing systems and platforms 

• Clear written and verbal communication skills 

• Ability to work independently in a remote setting  

• Training will be provided

Compensation & Benefits 

• Medical, dental, and vision coverage 

• Paid sick time 

• Eight paid holidays 

• Employee discounts and expense reimbursements 

• Ongoing professional support

Why Join Equivity? 

Equivity was founded by an attorney and is led by legal professionals who understand the importance of precision and timeliness in legal operations. Our team works remotely within a structured, process-driven environment with clearly defined expectations. 

This role offers the opportunity to build specialized expertise in legal filing coordination while working within a consistent and well-supported workflow. 

About Equivity 

Equivity provides virtual paralegal, administrative, reception, staffing and marketing services to attorneys and businesses nationwide. Our team works remotely while maintaining a collaborative, professional environment built on long-term support, consistency, and client success.   

Equivity is an Equal Opportunity Employer committed to a erse and inclusive workplace.

Title: Service Liaison Officer

Location: Denotes All UK Locations, United Kingdom

Department: Marketing

Job Description:

Overview

Service Liaison Officer – Maternity cover

This is an exciting opportunity to join a successful central team supporting an organisation committed to improving the lives of people across England and Scotland.

Change Grow Live is a national health and social care charity that believes in people and supports tens of thousands each day to change direction, grow, and live life to its full potential.

As a Service Liaison Officer (maternity cover), you will play a vital role in supporting this transformation, ensuring our services feel informed, connected, and supported.

In this role, you will work closely with more than 120 services across the UK, building strong relationships and providing proactive, consistent communication. You will be a key contact for services seeking support and guidance, helping them navigate communications resources, gathering insights, supporting new service mobilisations, and coordinating updates to our design‑to‑print platform. You will also work closely with colleagues across the wider Communications Team and provide project support to our Service Communications Partners where required.

Location: Remote working with travel to Brighton and London offices.

Hours: Full Time 37.5 hours per week

Full Time Salary: £30,134.90 - £34,214.21 (pro rata if part time) 

Contract Type: Fixed Term until the 11th of June 2027

Full-time hours at Change Grow Live are 37.5 hours per week. For part-time roles, the salary and payments will be pro rata based on contracted hours.

Responsibilities

About the Role:

• Act as a central point of contact for services across the UK, building and maintaining strong professional relationships with services.
• Respond to service requests submitted via our Request Form and other channels, scoping, filtering and coordinating viable tasks and project briefs via Microsoft Planner and Trello.
• Support the Communications Team Leader with updates and improvements to the Connect Marketing design-to-print portal.
• Proactively develop engagement with services, providing regular outbound communications to Marketing Champions and Service Managers where appropriate.
• Project manage key elements of new service mobilisations.
• Monitor stock levels and order service clothing, merchandise, and materials to the warehouse.
• Attend regular team meetings and collaborate closely with colleagues across the Communications Team.
• Provide administrative support to the Service Communications Partners on projects and service mobilisations.
• Coordinate specific service campaigns, monitor and evaluate performance, feeding insights back to the Lead Communications Partner.
• Uphold the quality and standards of the Change Grow Live identity, ensuring all communications align with audience insights, brand guidelines, tone of voice and organisational values.

About you:

• Have a strong understanding of excellent communication and planning
  principles, with a proactive and positive “can-do” attitude.
• Be highly organised and able to work effectively in a remote environment, participating in regular meetings.
• Possess strong attention to detail and the ability to prioritise work that delivers the greatest impact.
• Have experience of engaging with a wide range of stakeholders.
• Demonstrate excellent written and verbal communication skills, with a positive and professional tone.
• Have experience of using via Microsoft Planner and Trello.
• Remain responsive to incoming requests while staying focused on supporting long-term organisational priorities.
• Balance local pressures and relationships while maintaining consistency with national standards and brand guidelines.
• Be a proactive self-starter, a strong team player, and able to work independently and remotely.
  Be committed to continuous improvement and personal development, including participation in training.

What we will give to you:

• 25 days holiday (+ bank holidays) rising by 1 day for each years’ service “Capped at 30 days” (allocated pro rata / based on full time hours)
• Paid ‘Wellness’ hour each week along with a ‘Wellness’ hub and Employee Assist Programme
• Contributory pension scheme
• Several benefits incl. discounts for shopping, cinema, holidays, etc.
• A friendly and supportive team
• Training, career development & progression opportunities
• Generous Refer-a-Friend Scheme

Please ensure that when completing your application form and supporting statement, you reflect on the details outlined in the job description. This will help us understand how your skills and experiences align with the requirements of the role.

Direct applications only — we will not be engaging agencies for this vacancy.

Please note: This role is not eligible for visa sponsorship. Applicants must already have the right to work in the UK at the time of application. For applicants with time-limited visas, unfortunately, we are unable to support new visa applications or extensions. More information about eligible roles and occupations can be found here: Skilled Worker visa: Overview - GOV.UK

We reserve the right to close the vacancy early if we receive a high number of applications, so we encourage you to apply as soon as possible.

Salary Range (pro rata if part time)

ILW / OLW /Fringe

Interview Date

If you have any questions on this opportunity that you would like to talk through please contact us using the below details:

Title: Project Administrator

Location: East Hartford, CT United States

• Employees work in a hybrid mode
• Full-time

Job Description:

Company Description

CS Group USA, a subsidiary of CS Group, is a key player in the development and certification of safety-critical systems in the aerospace industry in the United States.

Joining CS Group USA is a unique opportunity to work on complex high-tech systems for the most prestigious aerospace manufacturers in the country. Our team operates primarily remotely, with employees based across multiple U.S. states, offering flexibility while staying closely connected. We offer competitive compensation, comprehensive benefits, and a collaborative environment that fosters skill development and active involvement in the company's growth.

Job Description

The Project Administrator provides comprehensive administrative and operational support to project managers and project teams. This role ensures projects run efficiently by managing documentation, coordinating reporting, supporting financial processes, and serving as a primary point of contact for project systems and compliance. The position works closely with cross-functional teams to maintain accurate records, assist with audits, and prepare project deliverables.

Key Responsibilities

• Project Documentation and Administration

• Manage customer and company paperwork, ensuring all documents are accurate and up-to-date.

• Maintain training documentation and ensure it is distributed and accessible to the team.

• Act as primary contact for timesheet submission and maintenance.

• Serve as primary user of project-related systems.

• Reporting and Compliance

• Track and report labor hours.

• Support audits by maintaining accurate records and documentation.

• Prepare monthly reports to support accounting and PMO functions.

• Financial and Procurement Support

• Create and track purchase orders (POs) for project-related expenses.

• Process invoicing and follow up on outstanding client payments.

• Assist with quoting processes for clients or internal project estimates.

• Project Communication and Deliverables

• Prepare quarterly PowerPoint presentations for leadership and stakeholders.

• Coordinate with team members to ensure project deliverables are met on time.

• Maintain project trackers and dashboards to provide up-to-date status reports.

• suivi satisfaction client

• Systems and Tools

• Maintain project-related systems (e.g., SureSource, timesheet platforms, internal tracking tools).

• Ensure data integrity and assist users with system-related questions.

Qualifications

• Bachelor's degree in Business Administration, Project Management, or a related field preferred.
• 2+ years of experience in project administration, operations, or related support role.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with ERP systems (e.g., Navision / Dynamics NAV) and project tracking tools is a plus.
• Ability to manage multiple priorities and work in a fast-paced environment.

Competencies

• Attention to detail and accuracy in reporting and documentation.
• Ability to coordinate with multiple teams and stakeholders.
• Strong problem-solving skills for operational and administrative issues.
• Understanding of governance, compliance, and audit processes.

Additional Information

CS Group US values ersity in the workplace and encourages women, visible minorities, ethnic minorities, aboriginal people and people with disabilities to apply.

Benefits

• All members included in annual cash bonus opportunity
• 2% annual retirement benefit opportunity
• Training/Professional Development opportunities for all members
• 6 paid holidays
• Industry leading medical, dental, and vision Insurance
• Vacation / Sick Time / Bereavement leave
• Employee Assistance Program, including mental health benefits
• Spouse / Child Optional Life
• Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Title: Legal Administrative Assistant

Location: Troy, MI United States

Job Description:

The Toyoda Gosei Group is a leading global manufacturer of rubber and plastic automotive components, safety systems and LEDs. Globally Headquartered in Japan with a network of 67 group companies in 17 countries and regions, the Group brings its extensive range of products to customers all over the world.

Toyoda Gosei North America (headquartered in Troy, MI) has an opening for a Legal Specialist in the Legal department. The Legal Specialist functions with a high degree of autonomy and is responsible for providing support and assistance in company legal matters for Toyoda Gosei (TG) North America Corporation (TGNA) and TGNA Manufacturing Companies (AMCs).

Essential Duties and Responsibilities

• Organize and track customer and supplier agreements; administer electronic and physical contract files; and track contract revisions and drafts.
• Proofreading and editing text and legal material for grammatical and typographical errors, and occasionally for content
• Administer Legal department invoicing, budget tracking, forecasting and processing;
• Maintain Legal department files; submit annual filings and reports to government agencies and courts;
• Onboard vendors and request appropriate documentation for processing payments; serve as primary contact for queries from vendors and ensure answers are provided in an accurate and timely manner.
• Maintain calendar for legal department regular operating rhythms; schedule and plan meetings; participate in meetings and take minutes; track legal department activities for reporting to management.
• Prepare, review, and revise corporate governance documents under the supervision of the legal team, including but not limited to: Entity formations, corporate name registrations, and foreign entity registrations
• Manage a docketing system for active company-involved litigation; provide support to TGNA Corporate Counsel in implementing case assessment and discovery strategy for active litigation;
• Support legal counsel, HR, and employee relations in conducting risk assessments, including gathering and analyzing data and compliance matters; coordinate with Corporate Counsel, employee relations, internal audit and other internal stakeholders in managing the intake and administration of compliance matters
• Manage correspondence with internal and external stakeholders;
• This role requires the completion of other duties as assigned

Required Education, Experience, and Skills

• Bachelor's degree in paralegal studies or related field is preferred, or equivalent years of relevant experience is required
• Minimum of 1 - 4 years of experience in Legal or Compliance is required

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Technology Competencies

• Proficiency in using Microsoft Office Suites 2016 or newer is required

Work Environment

• Office Environment

Additional Competencies

• Ability to consistently meet deadlines is required (internal, customer, third party)
• Effective verbal, non-verbal, negotiation and written communication skills are required
• Ability to sustain a high degree of professionalism in interacting with internal and external customers is required
• Effective attention to detail, problem solving, analytical and organizational skills are required

Benefits (subject to eligibility):

• Hybrid Work Style (if eligible)
• Insurance (Health, Dental, Vision, Prescription Drug Program)
• Company Paid STD, LTD, Life, and AD&D
• Generous Employer Contribution to HSA
• Short and Long Term Disability
• 401K Company Match
• Paid Time Off/Holidays
• Free Employee Assistance Plan (EAP)
• Reimbursement Programs (Cellphone, Tuition, Vehicle, etc.)
• Multiple Free Wellness Programs Offered

Executive Assistant

Location

Remote-US

Employment Type

Full time

Location Type

Remote

Department

Sales

Compensation

• $100K – $130K • Offers Equity

The salary range provided reflects the compensation that EvenUp reasonably expects to offer for this role. The specific salary within this range will be determined based on various factors, including the candidate's relevant experience, education, skills, location, and alignment with the role's responsibilities.

EvenUp is on a mission to close the justice gap using technology and AI. We empower personal injury lawyers and victims to get the justice they deserve. Our products enable law firms to secure faster settlements, higher payouts, and better outcomes for victims injured through no fault of their own in vehicle collisions, accidents, natural disasters, and more.

We are one of the fastest-growing vertical SaaS companies in history, and we are just getting started. EvenUp is backed by top VCs, including Bessemer Venture Partners, Bain Capital Ventures, SignalFire, and Lightspeed. We are looking to expand our team with talented, driven, and collaborative iniduals who seek to have a lasting impact. Learn more at www.evenuplaw.com.

The Executive Assistant (EA) to the Chief Operating _Office_r (COO) plays a pivotal role in ensuring the smooth execution of company operations, leadership alignment, and executive efficiency. This position requires a proactive, detail-oriented, and highly organized inidual who can anticipate needs, manage complex schedules, coordinate cross-departmental communication, and serve as the strategic right hand to the COO. The ideal candidate thrives in a fast-paced, high-growth tech or legal-tech environment and can handle multiple priorities with precision, discretion, and exceptional communication.

What you’ll do

• Own and manage the COO’s complex calendar, balancing internal/external meetings, domestic/international travel, and proactively protecting strategic planning time.

• Prepare concise meeting briefs and daily 'Morning Overview' summaries, ensuring the COO is fully informed, and attend meetings as needed to capture action items and maintain accountability trackers.

• Support COO-led operational initiatives by tracking milestones, managing project dashboards, and creating weekly summaries of progress and blockers.

• Act as the first point of contact for internal and external communications, draft executive correspondence, and manage critical stakeholder relationships with absolute discretion.

• Plan and execute seamless domestic and international travel itineraries, manage all logistics, and handle travel-related expenses and reimbursements

• Act as the primary intake point for all requests directed to the COO; expertly triage, prioritize, and track internal and external "asks" to ensure nothing drops.

• Develop and maintain a daily "pulse" or interactive dashboard for the COO that summarizes urgent vs. important tasks, upcoming deadlines, and required actions in an easily digestible format.

What we look for

• Minimum 3–5 years of experience supporting C-level executives, preferably in tech, legal-tech, or operations-heavy industries.

• Exceptional organizational skills, time management, and strong written and verbal communication.

• A high degree of discretion, emotional intelligence, and the proven ability to be Anticipatory—always two steps ahead.

• Tech-savvy with experience in Google Workspace, Slack, Zoom, and other collaboration tools like Asana or Notion.

• Prior exposure to startups, SaaS, or data-driven environments, and experience supporting executives who manage cross-functional teams.

#LI-Remote

Notice to Candidates:

EvenUp has been made aware of fraudulent job postings and unaffiliated third parties posing as our recruiting team – please know that we have no affiliation or connection to these situations. We only post open roles on our career page (evenuplaw.com/careers) or reputable job boards like our official LinkedIn or Indeed pages, and all official EvenUp recruitment emails will come from the domains @evenuplaw.com, @evenup.ai, @ext-evenuplaw.com, [email protected] or no‑[email protected] email addresses.

To ensure fairness and proper consideration, we do not accept resumes or expressions of interest via email or social media messages. If you’re interested in a role, please submit your application directly through our careers page.

If you receive communication from someone you believe is impersonating EvenUp, please report it to us at [email protected]. Examples of fraudulent domains include “careers-evenuplaw.com” and “careers-evenuplaws.com”.

Benefits & Perks:

As part of our total rewards package, we offer attractive benefits and perks to our employees, including:

• Choice of medical, dental, and vision insurance plans for you and your family

• Additional insurance coverage options for life, accident, or critical illness

• _Flex_ible paid time off, sick leave, short-term and long-term disability

• 10 US observed holidays, and Canadian statutory holidays by province

• A home office stipend

• 401(k) for US-based employees and RRSP for Canada-based employees

• Paid parental leave

• A local in-person meet-up program

• Hubs in San Francisco and Toronto

Please note the above benefits & perks are for full-time employees

EvenUp is an equal opportunity employer. We are committed to ersity and inclusion in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Executive Assistant, Executive Leadership - Chandler AZ, Franklin TN, or remote opportunity

Job Locations US-Remote | US-TN-Franklin | US-AZ-Chandler

Job ID

2026-4479

Description/Responsibilities

The Executive Assistant provides high-level administrative and operational support to the President and select members of the Executive Team. This role is responsible for managing complex calendars and travel, handling confidential correspondence, coordinating meetings and executive events, and supporting special projects critical to the organization’s success. The Executive Assistant serves as a trusted partner and representative of the President, both internally and externally.

This position requires sound judgment, discretion, and the ability to work independently while managing competing priorities in a fast-paced environment. The Executive Assistant ensures the President is well informed and prepared for all commitments and proactively identifies issues of significance that require executive awareness.

Key Responsibilities

• Manage a highly dynamic executive calendar, including scheduling, prioritization, and preparation.
• Coordinate travel arrangements, itineraries, and related materials, which may require coordination with other executive, client or Board engagements
• Prepare, review, and manage confidential correspondence, documents, and reports.
• Serve as a primary point of contact for internal and external stakeholders on behalf of the President and Executive Team members.
• Support executive meetings, including site coordination, agenda preparation, materials and meal logistics, and follow-up as needed.
• Process invoices and expense reports in a timely and accurate manner.
• Research, compile, and analyze information for executive decision-making and meetings.
• Lead and support special projects as assigned, exercising independent judgment and discretion.
• Maintain the highest standards of professionalism, confidentiality, and attention to detail.

Core Competencies

• Exceptional organizational and administrative skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and commitment to confidentiality.
• Ability to prioritize and manage multiple responsibilities effectively.
• Comfortable working with senior executives, board members, and erse stakeholders.
• Proactive, self-directed, and adaptable in a changing environment.
• Team-oriented with a strong service mindset.

Qualifications

• Bachelor’s degree preferred; equivalent experience may be considered.
• Minimum of five years of experience supporting C-suite executives or Presidents.
• Proven experience coordinating executive off-sites, board meetings, and complex logistics.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work _flex_ible hours as needed to support executive priorities.
• Willingness to travel occasionally in support of company initiatives.

Office Locations: Chandler, AZ and Franklin, TN. (Remote option available for the right candidate).

The salary range for this opportunity is $82,300 to $100,000. Compensation depends on several factors: qualifications, skills, competencies, and experience.

Tivity Health offers a robust benefits package, which includes a competitive salary, company bonus potential, medical, dental, vision, 401k with match, generous paid time off, free gym membership to over 13,000 fitness locations in the US, and other great benefits.

#LI-CM1

About Tivity Health® Inc. 

Tivity Health is an equal employment opportunity employer and is committed to a proactive program of ersity development.  Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.

Title: Executive Assistant

Department: Administration

Location

Washington, District of Columbia (Remote)

Department

Administration

Employment Type

Full-Time

Minimum Experience

Experienced

Compensation

$85,000 - $95,000

Job Description:

We are looking for a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO) and the Chief Administrative Officer (CAO) in a fast-paced, mission-driven financial services organization. This role requires exceptional organizational abilities, strong design sensibility, and proven expertise in managing virtual meetings and events.

This is not a traditional administrative role—strong PowerPoint, design, and virtual meeting and event coordination skills are a top priority.

Who We Are

At the Insured Retirement Institute (IRI), we have a fantastic team committed to our mission of championing retirement security for all Americans.  We are seeking an exceptional Executive Assistant with at least five (5) years of experience supporting C-level executives, preferably within an association, membership organization, or marketing team.

In this role, you will provide top-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, schedules, email correspondence, travel arrangements, and expense reporting. As a trusted gatekeeper, you will manage priorities, handle sensitive information with discretion, and anticipate business needs. Your expertise extends to event planning, report creation, and executive correspondence. Whether taking meeting minutes for committee meetings, managing webinar logistics, planning meetings, or negotiating vendor contracts, you thrive under pressure and consistently deliver results. If you excel at organization and proactive problem-solving, this is the perfect opportunity.

The ideal candidate is business-savvy, highly skilled in time management, and adept at prioritizing tasks to keep executives focused and productive. Success in this role requires a self-starter who approaches challenges with urgency and minimal guidance. You anticipate the needs of the COO and CAO, proactively identifying issues that require escalation while keeping leadership well-informed. Your ability to problem-solve efficiently and drive solutions with an outcome-oriented approach sets you apart.Additionally, you must be proficient in creating PowerPoint presentations that effectively communicate key information in a polished and professional manner. A strong business acumen, eagerness to learn.

This position is ideal for someone eager to work in a mission-driven, small-team setting within a dynamic industry. You are flexible, highly organized, and proactive, with a strong sense of ownership and accountability. Working 100% remotely, this role requires a high level of professionalism, cross-functional collaboration, and communication with key business leaders and internal stakeholders.

Key Responsibilities

• Executive Support: Provide high-level administrative support including calendar management, travel coordination, and meeting preparation for senior executives.

• Presentation Design: Create and format visually compelling PowerPoint presentations that communicate strategic messages with clarity and impact.

• Virtual Meeting & Event Management: Coordinate and manage virtual meetings, webinars, and internal/external events—handling logistics, agendas, technology platforms, and follow-up.

• Design & Document Preparation: Assist in the development of branded materials, reports, and internal communications using tools such as PowerPoint, Canva, and Adobe Acrobat.

• Project & Task Coordination: Track deadlines, manage task lists, and assist with special projects requiring cross-functional coordination and attention to detail.

Key Qualifications

• Highly proficient in Microsoft PowerPoint, with demonstrated ability to create visually compelling, creative, and professional presentations and documents tailored to erse audiences

• Skilled in coordinating and managing virtual meetings across platforms such as Zoom, Teams, and others, ensuring seamless setup, execution, and troubleshooting

• Highly organized with excellent attention to detail and follow-through

• Highly skilled in tools such as Microsoft Office Suite, Canva, or Adobe tools

• Strong verbal and written communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Demonstrates a high level of discretion and integrity in handling sensitive and confidential information

Preferred Qualifications

• Prior experience supporting C-level executives

• A highly skilled administrative professional with 5+ years of relevant administrative experience, ideally working in a trade association, non-profit, or marketing department

• Familiarity with event platforms and scheduling tools

• Excellent organizational and calendar management skills 

• Strong understanding of business priorities

• Ability to meet tight deadlines while managing multiple requests

• Exceptional verbal and written communication skills

• Tech-savvy problem solver, highly skilled in Microsoft Office Suite, database systems, and event virtual tools

• Forward-thinking problem solver who actively seeks opportunities and proposes solutions

• Confident, enthusiastic, reliable, and honest

• Commitment to continuous improvement

• Experience with budgets and expenses

• Experience with planning meetings, conference, and special events

• Professionalism with dealing with all levels of staff, both inside and outside of IRI

• Bachelor’s degree preferred or equivalent administrative experience

• Available for occasional travel, with advance notice.

This role involves close collaboration with team members to facilitate activities and projects. The ability to work independently while maintaining a strong sense of ownership and customer service is highly valued.

Work Environment

• Must have regular access to a quiet, professional workspace for working during normal business hours.

• Our team values flexibility and provides accommodations where possible to ensure a productive work setup.

Compensation and Benefits

Our compensation and benefits address a wide range of personal priorities and needs, giving employees the assurance that their health and wellness are equally important to us. IRI offers medical, dental, vision, PTO, 401(k) plan, life insurance, short-term and long-term disability insurance, generous work/life balance programs (e.g., remote work, floating holidays, summer Friday hours, and volunteer service hours) and a commitment to professional development. 

Ready to bring your expertise to a meaningful role? Apply today! We’d love to meet you. 

Equal Employment Opportunity Employer

The Insured Retirement Institute (IRI) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.

Please note: IRI conducts background checks on all candidates.

Principals Only.

Title: Executive Assistant

Location: San Jose, California, USA

Job Description:

About Zscaler

Zscaler accelerates digital transformation to ensure our customers can be more agile, efficient, resilient, and secure. As an AI-forward enterprise, we are constantly pushing the envelope, leveraging the world’s largest security data lake to power our cloud-native Zero Trust Exchange platform. This innovation protects our customers from cyberattacks and data loss by securely connecting users, devices, and applications in any location.

Here, impact in your role matters more than title and trust is built on results. We say, impact over activity. We seek innovators who actively use AI to amplify their impact and who thrive in an environment where we leverage intelligent systems to stay ahead of evolving threats. We believe in transparency and value constructive, honest debate—we’re focused on getting to the best ideas, faster. We build high-performing teams that can make an impact quickly and with high quality. To do this, we are building a culture of execution centered on customer obsession, collaboration, ownership, and accountability.

We value high-impact, high-accountability with a sense of urgency where you’re enabled to do your best work and embrace your potential. If you’re driven by purpose, thrive on solving complex challenges, and want to be part of the team that’s helping to secure the AI age, we invite you to bring your talents to Zscaler and help shape the future of cybersecurity.

Role

We are looking for an Executive Assistant in San Jose, CA (hybrid three days a week) reporting to the Executive Vice President of AI Security and Strategic Initiatives. This inidual contributor position provides critical administrative and organizational support.

What you’ll do (Role Expectations)

• Scheduling, maintaining, and updating calendar events for each executive with a high level of details, collaborating to resolve conflicts and prioritize the most critical meetings/engagements.

• Prepare meetings for the executive or team and manage sensitive matters with a high level of confidentiality.

• Organize internal and external events and meetings, including town halls; book conference room space, order catering, manage agendas, prepare materials, and ensure attendance.

• Manage monthly expenses and on-demand expense reports, including submitting expense reports and receipts.

• Coordinate both domestic and international travel arrangements ensuring schedules are detailed with well-articulated itineraries.

Who You Are (Success Profile)

• You are highly organized and possess exceptional attention to detail, ensuring precision in all administrative tasks.

• You demonstrate utmost discretion and can manage sensitive information with a high level of confidentiality and integrity.

• You are proactive and anticipate needs, effectively supporting a C-level executive in a fast-paced environment.

• You possess strong interpersonal and communication skills, enabling effective collaboration and event coordination.

• You are adaptable and adept at managing multiple priorities, thriving in a dynamic and evolving workplace.

What We’re Looking for (Minimum Qualifications)

• 5+ years of Administrative Assistant/EA experience supporting VP level.

• Experience scheduling large-scale internal and external meetings and events.

• Proficiency in Zoom, Microsoft Word, Excel (can maintain complex spreadsheets), PowerPoint, Outlook, and Google Applications.

• Experience with travel, expense management, and event coordination.

What Will Make You Stand Out (Preferred Qualifications)

• Demonstrated success supporting leaders in a dynamic, customer-focused environment

• Track record of creative problem-solving and continuous process improvement

• Experience working in cloud security, AI, or Zero Trust-related industries is an advantage

#LI-Hybrid

#LI-XX1

Zscaler’s salary ranges are benchmarked and are determined by role and level. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations and could be higher or lower based on a multitude of factors, including job-related skills, experience, and relevant education or training.

The base salary range listed for this full-time position excludes commission/ bonus/ equity (if applicable) + benefits.

Base Pay Range

$94,500—$135,000 USD

At Zscaler, we are committed to building a team that reflects the communities we serve and the customers we work with. We foster an inclusive environment that values all backgrounds and perspectives, emphasizing collaboration and belonging. Join us in our mission to make doing business seamless and secure.

Our Benefits program is one of the most important ways we support our employees. Zscaler proudly offers comprehensive and inclusive benefits to meet the erse needs of our employees and their families throughout their life stages, including:

• Various health plans

• Time off plans for vacation and sick time

• Parental leave options

• Retirement options

• Education reimbursement

• In-office perks, and more!

Learn more about Zscaler’s Future of Work strategy, hybrid working model, and benefits here.

By applying for this role, you adhere to applicable laws, regulations, and Zscaler policies, including those related to security and privacy standards and guidelines.

Zscaler is committed to providing equal employment opportunities to all iniduals. We strive to create a workplace where employees are treated with respect and have the chance to succeed. All qualified applicants will be considered for employment without regard to race, color, religion, sex (including pregnancy or related medical conditions), age, national origin, sexual orientation, gender identity or expression, genetic information, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws. See more information by clicking on the Know Your Rights: Workplace Discrimination is Illegal link.

Pay Transparency

Zscaler complies with all applicable federal, state, and local pay transparency rules.

Zscaler is committed to providing reasonable support (called accommodations or adjustments) in our recruiting processes for candidates who are differently abled, have long term conditions, mental health conditions or sincerely held religious beliefs, or who are neuroergent or require pregnancy-related support.

Administrative Assistant - CMC LCM

remote type

Remote

locations

United States - Remote

time type

Full time

job requisition id

R-241335

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator - Commercialization 

What you will do 

Let’s do this. Let’s change the world. In this vital role, your administrative and project work assignments will be complex in nature requiring absolute discretion, as well as considerable tact, judgment, creativity and initiative in resolving issues.  The Administrative Assistant will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors of Operations Commercialization (Ops CMZ).  This position will report to the Director of Global Program Management. We are open to discussions about location flexibility or remote work arrangements; however, due to the nature of the work co-location with the headquarters in Thousand Oaks is preferred.   

Responsibilities include: 

• Managing calendars and scheduling meetings (Outlook) including across multiple time zones 

• Managing multiple governance calendars and scheduling meetings. Working with Directors and Executive Directors to finalize agendas and invitees. 

• Managing calendars for 3 Executive Directors and 3 Directors as needed.  

• Tracking software licenses for the IPA organization and managing PO’s as needed. 

• Help coordinate annual Face to Face organization meetings 

• Coordinate functional processes such as invoicing & purchase orders 

• Coordinate local and international travel arrangements & preparing expense reports 

• Maintaining department email distribution lists 

• Timely Registration for conferences, congresses, seminars, and internal meetings 

• Provide backup support to additional department Admins

What we expect of you 

We are all different, yet we all use our unique contributions to serve patients. The Administrative professional we seek is an organized, solution-oriented team player with these qualifications.  

Basic Qualifications:  

• Associate’s degree and 2 years of relevant experience OR

• 2 years in a technical school setting with hands-on experience OR

• High school diploma / GED and 4 years of relevant experience

Preferred Qualifications:  

• Helpful, can-do attitude with a solution-oriented approach  

• Experienced and proficient with all current Amgen technologies and platforms 

• Excellent written, verbal and presentation skills in communicating key business and critical information 

• 5+ years of experience in an administrative support role supporting large teams at different levels 

• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners 

• Exceptional at managing multiple calendars including coordination across multiple time zones  

• Ability to prioritize projects of greater urgency and importance 

• Bachelor’s degree

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts

• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

• Stock-based long-term incentives

• Award-winning time-off plans

• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

Sponsorship

Sponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of erse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

71,347.00 USD - 92,501.00 USD

Title: Senior Project Manager

Location: Virtual, Virginia, United States

Department: HIT VHIE BSIS

Job Description:

Make a difference in the future of global healthcare!  Join our JPSys team!

Our mission is to manage and improve the interoperability and usability of clinical data.

J P Systems provides professional services for large Federal Healthcare IT projects. Be part of a team influencing the future of clinical data management by helping us to manage clinical data across the Federal Government.  

Responsibilities of the Project Manager Sr.:

• This is a highly visible client facing position in a fast-paced Federal environment.

• Oversee the daily operations of a Health Information Exchange team. Our JPSys team supports the U.S. Dept of Veteran Affairs and liaises with their data trading partners to manage the Veteran's Health Information Exchange within the VHA. 

• Activities would include management of kick-off, project plan development, risk assessment, implementation, testing, and close-out of each assigned task.

• Able to manage changing client requirements with a flexible positive attitude.

• Oversee all tasks and make sure deliverables are completed on schedule, within budget and with the appropriate resources.

• Oversee the development of metrics, Power BI dashboards for monitoring work products, recommend project improvements, and develop Project Management planning documents as needed to support the project.

• Assess success of projects and initiatives, provide project management support on assigned task orders. 

• Develop following high visibility deliverable project reports for twelve (12) total tailored statistical reports (an average of one report per month, (PWS 5.9.5). Respond to VHIE management requests for custom statistical analysis. Requests may include support for VA leadership queries, congressional testimony, interagency collaboration, and external partnerships. Produce a summary report compiling the year’s work, due at the end of the contract period.

• Produce additional reports as follows: a KPI Report (5.9.1), a VHIE Outcome Measures Roadmap (5.9.2), VHIE ROI Evaluation Proposal (5.9.3), and Dashboard Analysis and Improvement Reports (5.9.4).

• Manage large nationwide virtual team of 24 people.

Project Requirements:

• Manage the project staff including lead weekly client meetings, review and improve staff performance, develop staff professionally, perform weekly timecard approvals and annual reviews.

• Manage this new Healthcare Information Technology project throughout its lifecycle, including start up, implementation, execution and closeout.

• Apply Project Management Institute (PMI) project management methodologies to track costs, risks, scope, schedule, and report on progress.

• Identify, report and mitigate quality issues, (according to ISO 9001 QMS requirements), and risks to the project.

• Coordination, production and management of on-time, high quality deliverables.

• Monitor and control the project and formulate corrective actions in any area where performance falls below objectives.

• Develop work plans & staffing plans, assign responsibilities to project staff, monitor employee performance, and collaborate with other Project Managers and the Program Manager.

• Engage with our Federal Healthcare IT client (Veteran's Health Administration) and other stakeholders.

• Oversee all tasks and participate in making sure deliverables are executed within scope, with the appropriate resources and on schedule.

• Oversee the development of data and project metrics, recommend project improvements, and develop Project Management planning documents to support the project. 

• Utilize PMBOK principles to manage project

Skills and Qualifications:

• 5 - 9 years' experience required for this role.

• Healthcare or IT experience is preferred.

• Federal contracting experience is required.

• Must have 6 to 9 years' experience managing a similar size team.

• Strong technical & computer skills for managing the analysis and interpretation of data.

• Minimum of 3 to 5 years Microsoft Office suite experience required. Proficiency in Microsoft Teams and SharePoint required.

• Able to multitask and handle multiple priorities with a calm, positive attitude, and professional manner.

• Ability to communicate effectively in written and verbal form.

• Demonstrated ability to be self-starter and able to work with all types of personnel with a professional attitude.

• Excellent time management, organizational, and multi-tasking skills.  

• Able to mentor junior staff members.

• Must be a technically savvy, highly self-motivated and independent worker.

• Virtual meeting software experience such as MS Teams or Zoom is required. 

• ISO 9001-2015 Quality Management System (QMS) experience is a plus

• Must have 4 years of Power BI experience creating Dashboards

• PMP certification is highly desired

• SAFe Agile Project Management knowledge and an SPC certification is strongly preferred

Travel:

Travel up to 10% domestically may be required for this position. Written travel approval must be obtained for every trip.

Education Requirements:

A master's degree (or bachelor’s plus 2 years relevant experience) (or Associate’s + 4 years relevant experience) in either Management, Informatics, Information Systems, Business or related, technical or management discipline required. 

Educational Equivalents:

A bachelor's degree plus 2 years' experience may be used as an equivalent to a master's degree or an associate degree plus 4 years' experience may be used as an equivalent to a master's degree.

Although we are 100% virtual, you must be located in one of our hiring states of AZ, CO, FL, GA, ID, IL, MD, MI, TX, VA, or WI.

Must have high speed internet connection.  

Relocation: Not paid

J P Systems does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Please note that our pay ranges are carefully researched and set based on the requirements of the position.  The salary range is displayed under Compensation for each position.  If you feel you qualify for a more senior level position than the ones advertised, please feel free to instead submit your resume from our Open Jobs webpage for consideration.

Title: Administrative Assistant (Central or Mountain Time Zone)

Location: Remote, USA

Job Description:

Why Work at Mercer Advisors?

For 40 years, Mercer Advisors has worked with families to help them amplify and simplify their financial lives. How? By integrating financial planning, investment management, tax, estate, insurance, and more, all managed by a single team. Today we proudly serve over 31,300 families in more than 90 cities across the U.S. Ranked the #1 RIA Firm in the nation by Barron’s, we are an independent, national fiduciary legally obligated to always act in the best interest of our clients.*

Mercer Advisors offers a distinct work environment that stands out in the financial industry. Our overall employee base and client-facing team are composed of 50% women, reflecting our commitment to ersity. We attract top talent from across the country, with no formal headquarters and flexible working arrangements, allowing us to assemble the best team possible.

Join us and be a part of a team dedicated to making a meaningful impact on the financial lives of families across the country.

* Mercer Advisors was ranked #1 for RIA firms with up to $70 billion in assets. The Barron’s top RIA ranking is based on a combination of metrics – including size, growth, service quality, technology, succession planning and others. No fee was paid for participation in the ranking, however, Mercer Advisors has paid a fee to Barron’s to use the ranking in marketing. Please see important information about the ranking criteria methodology here.

Job Summary:

The Administrative Assistant is a proactive, highly organized self-starter who provides support to an ever-growing business. This role partners closely with executives and cross-functional teams to deliver strong support and assistance and ensure seamless corporate hub operations.

Essential Job Functions for this role include:

• Support multiple executives and senior leaders with administrative needs
• Proactively manage complex calendars, schedule meetings, and coordinate domestic travel
• Act as primary liaison between executives, employees, and clients ensuring timely, service-oriented communication
• Maintain internal systems accuracy
• Coordinate event logistics, materials distribution, and follow-up on action items
• Monitor, track, and organize data, reports, and confidential documents as needed
• Screen and prioritize incoming emails, maintaining strict confidentiality
• Execute responsibilities independently, flagging potential issues or delays in advance
• Plan, coordinate, and execute internal and external events as needed
• Uphold office procedures
• Perform other duties and special projects as assigned

Knowledge, Skills, and Abilities:

• At least 1-2 years of experience in the Administrative Assistant  role
• Results-driven and solution-oriented
• Highly organized and detail-oriented
• Strong interpersonal skills with ability to interact with employees at all levels
• Excellent verbal and written communication
• Skilled at planning, prioritizing, and managing a erse workload
• Adaptable to changing priorities in a fast-paced, deadline-driven environment
• Experience in an administrative assistant support role for the C-suite
• At least 2 years of planning and executing corporate events
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
• Proven discretion and confidentiality in handling sensitive information
• Ability to work independently and collaboratively across teams
• High school diploma required

Location: This position can be fully remote, but have preference for Central or Mountain Time Zone.

Work Schedule:

This professional role requires availability Monday through Friday, 8:00 AM – 5:00 PM.

Working Conditions:

Professional office environment, daytime hours, working inside, standing, and sitting, will be assigned to a workstation, no heavy lifting over 20 lbs.

Actual base pay within this range will be based on a variety of factors, including but not limited to the applicant’s geographic location, relevant experience, education, skills and licenses/certifications.  This position is also eligible to earn incentive compensation through one of Mercer Advisors’ incentive compensation programs. 

Base Pay Range

$21.25 - $25 USD

Benefits:

Mercer Advisors offers a competitive and robust benefit package to our employees.   Our benefit programs are focused on meeting all of our employees and their eligible dependents health and welfare needs. We offer the following:

• Company Paid Basic Life & AD&D Insurance
• Company Paid Short-Term and Long-Term Disability Insurance
• Supplemental Life & AD&D; Short-Term Disability; Accident; Critical Illness; and Hospital Indemnity Insurance
• Three Cigna medical plans offerings including two High Deductible Health Plans and a Traditional Co-Pay medical plan.
• Kaiser Medical plans available in California
• Health Savings Account (HSA) with company contributions if enrolled in either HDHP medical plan.
• Two comprehensive Dental Plans
• Vision Insurance Plan
• Dependent Care Savings Account for child and dependent care.
• 14 Company Paid Holidays including a full week off at Thanksgiving.
• Generous paid time off program for vacation and sick days
• Employee Assistance Plan
• Family Medical Leave
• Paid Parental Leave (8 weeks)
• Maternity benefits utilizing company paid STD, any supplemental STD, plus Parental Leave (8 weeks) to provide time for recovery, baby bonding, and enjoying your family time.
• Adoption Assistance Reimbursement Program
• Company Paid Concierge Services for you and your loved ones for the spectrum of caring needs for your aging parents, young children, life’s challenges and more.
• 401(k) Retirement Plan with both Traditional and Roth plans with per pay period match as well as an after-tax option
• Pet Insurance

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

Mercer Advisors is an equal opportunity employer and does not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Mercer Advisors participates in E-Verify and complies with federal employment eligibility verification requirements.

If you need an accommodation during the application or hiring process, please email [email protected]. This inbox is for accommodation requests only.

For information about applicant rights, required employment notices, E-Verify participation, and state specific disclosures, please review our Applicant Notices and Employment Rights.

If you are a resident of California, learn more about Mercer's California Consumer Privacy Policy here.

Title: Administrative Assistant - National Brokerage Placement

Location: Palm Beach Gardens, FL

Job Description:

Full time

job requisition id

JR104672

The Administrative Assistant provides comprehensive administrative and operational support to the National Brokerage Placement team, partnering with brokers and placement specialists to manage documentation and support the efficient execution of client placement activities. This role emphasizes coordination, organization, and project support to enhance workflow efficiency and contribute to the successful delivery of placement initiatives.

Your Impact

• Provide day-to-day administrative support to brokerage placement leadership and team members.
• Manage calendars, schedule meetings, and coordinate internal and external communications.
• Prepare correspondence, reports, presentations, and meeting materials.
• Maintain organized electronic filing systems and documentation.
• Assist with data entry and maintain internal databases
• Assist with onboarding documentation and internal workflow processes.
• Coordinate meetings, agendas, and action items.
• Support process improvements and administrative efficiencies.
• Maintain confidentiality of sensitive business information.
• Assist with preparation and organization of submission and placement documentation
• Maintain accurate data within agency management systems and internal databases.
• Review documents for completeness and compliance with internal standards.
• Assist with policy issuance tracking and document distribution.

Successful Candidate Will Have

• 1–3 years of administrative experience, preferably within insurance, brokerage, or financial services environments
• Familiarity with insurance terminology (preferred).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• Strong collaboration and problem-solving skills.

Risk Strategies is the 9th largest privately held U.S. brokerage firm offering comprehensive risk management advice, insurance and reinsurance placement for property & casualty, employee benefits, private client services, as well as consulting services and financial & wealth solutions. With more than 30 specialty practices, Risk Strategies serves commercial companies, nonprofits, public entities, and iniduals, and has access to all major insurance markets. Risk Strategies has over 200 offices and more than 5,400 employees as part of the Accession Risk Management Group family of companies.

Industry recognition includes being certified a Great Place to Work in 2023 and on the Inc. 5000 list as one of America's fastest growing private companies. Risk Strategies is committed to being good stewards for our company, culture, and communities by having a strong focus on Environmental, Social, and Governance issues.

Pay Range:

$21.35 - $35.00 Hourly

The pay range provided above is made in good faith and based on our lowest and highest annual salary or hourly rate paid for the role and takes into account years of experience required, geography, and/or budget for this role.

Risk Strategies is an equal opportunity workplace and is committed to ensuring equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

Personal information submitted by California applicants in response to a job posting is subject to Risk Strategies' California Job Applicant Privacy Notice.

Title: Encompass Administrator

Location: US, Remote

Full time

job requisition id

JR02587

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture.

A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You’ll get unwavering support from all departments and total transparency from the top down.

CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program.

Position Overview:

The Encompass Administrator (Senior) is a key member of CrossCountry Mortgage’s LOS team. This position contributes to business success by utilizing technical skills, mortgage experience, and a thorough understanding of the LOS system. This LOS team supports the business platform to accomplish critical business processes that are critical to the company’s day-to-day operations.

Job Responsibilities:

• Work with the applicable business units to offer areas of improvement, implement, manage, and maintain input forms, business rules, major releases, loan programs, eFolder settings, disclosures, HMDA support, investor suspense requests, DMI export, servicing transfers, warehouse data tapes, and archive loan strategy.
• Evaluate the Encompass system, CCM’s integrations and CCM’s business workflow to help drive change for process-flow improvement in the Encompass system and CCM’s integrations.
• Design and implement approved change requests by creating or enhancing Encompass settings, basic and advanced input forms, and basic and advanced business rules.
• Employ problem solving skills to understand, interpret, troubleshoot, and resolve issues relating to system functionality.
• Ensure deadlines are met and update the project management system.
• Remain up to date on key Encompass trends and methodologies.
• Remain up to date on forthcoming Ellie Mae initiatives.
• Work closely with the .Net Team, where applicable, on incoming requests.
• Ensure updates do not adversely affect the system.
• Work closely with the Product Manager, where applicable, on incoming requests.
• Work as an escalation point for general inquiries and troubleshooting requests from Support.

Qualifications and Skills:

• High School Diploma or equivalent.
• 5+ years’ experience performing Ellie Mae Encompass Administration.
• 5+ years’ experience building Input Forms and creating Business Rules within Encompass/LOS.
• 5+ years’ experience within the Mortgage Industry.
• Encompass Administrator Certification.
• Encompass Web Experience a plus.
• Thorough understanding of the loan lifecycle from point of sale through servicing and secondary.
• Advanced knowledge of real estate lending regulations and compliance standards.
• JIRA knowledge a plus.
• Effective communication and collaboration skills to maintain positive business relationships with system stakeholders.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an inidual or because of the inidual’s association with a member of a protected group or any other characteristic protected by federal, state, or local law

Title: Notary Coordinator (Remote, 11am-8pm PST)

Location:

locations

USA, California, Santa Ana

USA, Arizona, Remote

USA, Florida, Remote

Minnesota Home - G3

USA, Washington, Remote

View Fewer Locations

locations

USA, North Carolina, Remote

USA, Oregon, Remote

USA, Texas, Remote

USA, Massachusetts, Remote

time type

Full time

posted on

Posted 4 Days Ago

job requisition id

R055448

Who We Are

Join a team that puts its People First! First American's Direct ision provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For® list for ten consecutive years. We have also earned awards as a best place to work for women, ersity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.

What We Do

Come work for our First American team as a Remote Online Notary Scheduler/Coordinator. This role is remote and the work shift will be 11 am- 8pm PST. The Remote Online Notary Scheduler/Coordinator provides support to Escrow department by assisting with customer service and administrative duties related to escrow closings. May provide general support for a team, or partner with an escrow officer. Primarily focused on residential transactions.

What You'll Do

• Performs a wide range of administrative duties to gather information and assist in the escrow process
• Duties may include: Scheduling signing appointments , obtaining closing documents from escrow,  communicating with customer and escrow staff via phone and email, initiating transaction creation in various applications for the signing appointment, monitoring a team inbox. 
• Other duties as assigned

What You'll Bring

• 2+ years experience in an escrow related experience

• High School diploma or equivalent

• Customer service skills

• Problem solving skills

• Strong organizational skills

• Knowledge of MS Office suite

• Excellent verbal/written communication skills

• Able to maintain professionalism and a positive service attitude at all times

• Strong detail orientation

• Knowledge of company and/or client operating systems

Pay Range: $20.34 - $27.12 Hourly, Remote

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

** Note that the following statements only apply to candidates who will be working from an unincorporated area within Los Angeles County. **

First American will consider for employment all qualified applicants, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws (e.g., the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act).

First American intends to conduct a review of an applicant’s criminal history in connection with a conditional offer. First American reasonably believes that a criminal history may have a direct, adverse and negative relationship with the following material job duties for this position potentially resulting in the withdrawal of the conditional offer of employment: handling of confidential, proprietary or trade secret information belonging to First American or its customers, administrating or facilitating financial transactions, and the ability to meet customer-imposed criminal history requirements.

What We Offer

By choice, we don’t simply accept iniduality – we embrace it, we support it, and we thrive on it! Our People First Culture celebrates ersity, equity and inclusion not simply because it’s the right thing to do, but also because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

Junior PA

• London, United Kingdom
• Employees work in a hybrid mode
• Full-time
• Employee Type: FTE - Full Time
• Division: Exec Office

Company Description

Here at Gousto, we are on a mission to become the UK's most loved way to eat dinner, and for every meal to leave the planet better off. Gousto is changing how people shop, cook and eat food at home. It’s an incredibly exciting time to join our team - and we’re a friendly bunch! 

We’re proud to be one of the fastest-growing companies in the UK. Powered by data and a love of food, we’re a recipe box company that’s disrupting the sector, and we’re passionate about our erse team and our customers. 

All of our people are responsible for the success of Gousto, and we’re passionate about creating an inclusive environment for all to thrive. Our guiding values - Dream, Deliver and Care - show our commitment to innovation, our ambition to hit goals at speed, and our deep respect for the people we work with. 

Employment Type: Permanent, Full Time 

We are really excited to be hiring a Junior PA to join our high-performing Executive Office team. Based out of our London office, you will provide critical business support to three members of our Leadership Team, acting as an extension of their roles and the primary point of contact for their schedules. 

This is an exciting opportunity to contribute to a team with broad visibility across the business. You will play a key role in protecting our leaders' time and assisting in the preparation of impactful company-wide events, including our seasonal parties and summits. Success in this role looks like seamless diary management and proactive coordination that enables our LT to focus on driving Gousto forward. 

Core Responsibilities

• Manage complex and ever-changing diaries for three Leadership Team members 

• Act as a gatekeeper and first point of contact, representing the LT professionally at all times 

• Coordinate internal and external meetings, including logistics, room bookings, and guest hospitality 

• Arrange comprehensive travel itineraries involving flights, trains, accommodation, and reservations 

• Prepare high-quality presentations, reports, and documents for various stakeholders 

• Assist in the planning and execution of quarterly team events and company-wide summits 

• Handle administrative financial tasks, including processing expenses and raising Purchase Orders 

• Execute ad-hoc projects and support continuous process improvement within the Executive Office

Who You Are

• Administrative background with a high level of accuracy and attention to detail 

• Organized and able to use initiative in a fast-paced environment 

• Proactive approach to problem-solving and thinking ahead 

• Professional communicator with clear written skills 

• Focused on personal development and an ambitious mindset 

• Able to remain calm under pressure while handling multiple shifting priorities 

• Collaborative team player who values the ideas of others 

• Trustworthy and discreet when handling sensitive information 

• Proficiency in standard office software for document and presentation preparation

Additional Information

Interview Process

• Call with a Talent Acquisition Partner 

• First stage competency based interview with the Hiring Manager

• Second stage with the wider team focussing on skills and experience]

FleetCare Customer Service Representative

locations

USA - Remote AK

USA - Remote TX

USA - Remote CA

Grapevine

USA - Remote WA

time type

Full time

job requisition id

R167359

Job Seekers can review the Job Applicant Privacy Policy by clicking here.

Job Description:

Summary

Automotive/trucking knowledge/aptitude is essential

Monday - Friday, 8:00am - 5:00pm, CST or PST

Essential Functions

• Customer Service: Assist customers who are experiencing a vehicle breakdown. Execute customer communication protocol pertaining to vehicle breakdowns and PM scheduling and follow-up, and vehicle status updates. Improve the quality and consistency of customer communications and ensure customer's expectations are met. Make assessments to the case and workflows to determine if all internal processes and procedures are being followed. Function as an account specific team member with a greater understanding of customer specific parameters. Drive improvement of Customer Satisfaction Index (CSI) scores

• Work Flow Management: Enhance service productivity by identifying available resources through effectively following shift scheduling including scheduled breaks and lunch times. Coordinate with on-call technicians, rental counter team, and the customer’s drivers and dispatch teams to identify repair requirements and available substitute units. Coordinate outside repair with vendors and customers

• Administrative: Effectively handle all incoming calls and follow up calls. The candidate will be able to mentor and groom CSCI agents as they are onboarding to include assist with the needs of the training department as opportunities present themselves. Will assist with shift lead role as needed if and when the departmental leadership team deems it necessary. The candidate will work closely with leadership to identify process improvement opportunities. Process customer service requests on a variety of topics for our customers. Assist with questions related to billing, warranty, compliance paperwork, and etc. All calls are monitored for Quality Assurance purposes and Call Center Customer Service Representatives will be required to participate in QA reviews

Additional Responsibilities

• Display a courteous and positive attitude daily

• Performs other duties as assigned

Skills and Abilities

• Detail oriented with excellent follow-up practices

• Strong customer service skills with displayed enthusiasm, great voice tone, and empathy with drivers who are experiencing a breakdown

• Strong verbal and written communication skills

• Apply effective phone skills

• Capable of multi-tasking, highly organized, with excellent time management skills

• Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)

• Ability to work independently and as a member of a team

• Strong computer skills including typing, spreadsheets, word processing software, and CRM applications advanced required

Qualifications

• H.S. diploma/GED required General H.S. subjects

• Three (3) years or more experience in Customer Service with issues resolution experience required

• Strong computer skills including typing, spreadsheets, word processing software, and CRM applications advanced required

DOT Regulated

#LI-post   #INDexempt   #FB

#LI-JJ

Job Category

Customer Service

Compensation Information:

The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc. The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type. Compensation ranges for the position are below:

Pay Type:

Hourly

Minimum Pay Range:

$22.00

Maximum Pay Range:

$22.00

Benefits Information:

For all Full-time positions only: Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.

Document Production Associate

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Warrenville, IL
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees can work remotely
• temprop="employmentType">Full-time
• Compensation: USD 21.5 - USD 21.5 - hourly

Company Description

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly

Job Description

Position summary

The Document Production Associate position is responsible for providing word processing and/or document production services for our clients.

Job duties

(* denotes an “essential function”) 

• *Utilize appropriate logs and/or tracking software for all document production work
• *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
• *Perform work in document production, proofreading, intake and workflow coordination functions, as needed
• *Use established procedures, standards and formats to edit, proof, convert, create, transcribe or otherwise complete document production requests to client satisfaction
• *Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions 
• *Communicate with team members, lead, supervisor or client on job or deadline concerns
• *Meet contracted deadlines for service delivery to our clients
• *Troubleshoot basic software or hardware problems
• Help to foster a proactive environment of continuous service enhancement and relationship building with the client 
• Perform quality assurance on work, as requested
• Adhere to Williams Lea Tag policies, in addition to client policies
• Use equipment and supplies in a cost efficient manner

Working conditions

• Position operates at sites with maximum of 24/7 operations.  Inidual shift requirements will vary by site.
• Ability to work overtime as needed.
• Work is performed in a professional work environment.
• Professional attire required.
• Must be able to work sitting down most of the time.

Qualifications

Job qualifications

• High school diploma or equivalent
• Minimum (1) year document production experience preferably in a legal, banking or large corporate environment
• Skilled in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for editing and/or creating documents  
• Strong attention to detail; able to work on multiple projects simultaneously
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines 
• Ability to work both independently and collaboratively as part of a team 
• Ability to work in a fast paced environment
• Ability to communicate professionally both verbally and in writing
• Must be self-motivated with a positive attitude
• Proven customer service skills are required in order to create, maintain and enhance customer relationships

Additional Information

The rate of pay for this role at the noted RRD location is $21.50/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

Shift: Thursday - Sunday 8pm-7am

#GOC

#LI-0925

#li-remote

#WLNAT

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Administrative Services/Expense Supervisor (Hybrid)

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Columbus, OH, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees work in a hybrid mode
• temprop="employmentType">Full-time
• Department: Legal & Document Processing

Company Description

Williams Lea by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Job Description

*This role is located in Columbus, OH. Will be hybrid after training. Mon-Thurs onsite and Fridays work from home. 

Job duties

(* denotes an “essential function”)

• *Supervise financial support services employees to ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• *Ensure quality service delivery through standard operating procedures, alignment with account plan, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performance
• *Respond to customer inquiries in a timely and professional manner; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; resolve issues escalated by the client to ensure a high level of customer satisfaction
• *Responsible for employee lifecycle including, but not limited to, interviewing and onboarding, training, development planning for key roles, and off-boarding management
• *Ensure team member compliance with company and client policies, service level agreements (SLAs) and expected quality of work, utilize corrective action when necessary
• *Enable team members to perform through setting goals and objectives, identifying priorities, and providing regular and consistent communication using ongoing performance feedback, inidual and group meetings
• *Supervise staffing and workflow volumes; use workflow management system to effectively utilize headcount based on work volumes and allocate staffing resources by shift or service line accordingly
• *Execute required administrative reports, activities, processes related to the people and/or production both on time and in accordance with appropriate standards of operation
• *Interacts with clients over the phone, via video or electronically.
• Support manager with P&L activities; understand impact of overtime and time-off to avoid non-billable charges
• May support materials included in monthly Client Service Review (CSR) or Quarterly Business Reviews (QBRs)
• Have a strong knowledge of the client’s businesses and the impact of our services
• Foster cross-training and a sense of team work to optimize client service delivery
• May train more junior staff members, as needed
• Adheres to Williams Lea policies in addition to client site policies.
• Uses equipment and supplies in a cost-efficient manner.

Qualifications

Job qualifications

• Bachelor’s degree or equivalent experience required
• (2) years of supervisory experience strongly preferred.  Minimum of 1 year supervisory or leadership experience required.
• Minimum (4) years or more of administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (3) years or more. 
• Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred
• Advanced skills in the use MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills
• Familiar with other software programs for providing administrative support 
• Strong attention to detail; ability to work on multiple projects simultaneously
• Ability to work in a fast-paced, environment while meeting deadlines and completing all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Ability to make independent decisions that conform to business needs and policy
• Ability to troubleshoot complex or advanced tasks or concerns independently
• Ability to discern when a problem or issue requires escalation to the supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Extensive experience in business terminology, document production formats; skill and efficiency in use of reference resources
• Attention to detail with emphasis on accuracy and quality; able to coordinate across the team and work on multiple projects simultaneously while ensuring quality results
• Excellent verbal and written communication and interpersonal skills necessary to communicate questions and/or suggestions to client and other team members in a professional and customer service-oriented manner
• Good judgment and organizational skills with sound decision-making ability and solutions-oriented approach with the ability to ask for and follow directions
• Ability to work both independently and collaboratively as part of a team; self-motivated to ensure own production
• Proficient in the use of equipment/technology/software and hardware necessary to perform job functions
• Self-motivated with a positive attitude
• Proven customer service skills required to create, maintain and enhance customer relationships

Expense Services Responsibilities:

• Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
• Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
• Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
• Use established procedures, standards and formats to complete expense processing requests to client satisfaction

Additional Information

The current salary range for this role is $55,700 to $83,600 / year Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

#WLOH

Presentations Associate (M-F, 11am-8pm)

• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Columbus, OH, USA
• temprop="jobLocation" itemscope="" itemtype="http://schema.org/Place">Employees work in a hybrid mode
• temprop="employmentType">Full-time
• Compensation: USD 18 - USD 19 - hourly

Company Description

Williams Lea, by RRD is a global business support services company with a strong legacy—over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world—especially within legal, financial, and professional services industries.

We’re a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it’s supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we’re the behind-the-scenes team making everything run smoothly.

Job Description

The Presentation Associate position is responsible for providing presentation services for our clients.

(* denotes an “essential function”)

• *Utilize appropriate logs and/or tracking software for all presentation work
• *Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
• *Perform work in presentation design, including, but not limited to creating pitch books and materials, creating, editing, and error correcting multiple document types to support the client’s brand; intake and workflow coordination functions, as needed (will use PowerPoint frequently) 
• *Use established procedures, standards and formats to edit, proof, create, or otherwise complete presentation requests to client satisfaction
• *Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• *Communicate with team members, lead, supervisor or client on job or deadline concerns
• *Meet contracted deadlines for service delivery to our clients
• *Troubleshoot basic software or hardware problems
• Help to foster a proactive environment of continuous service enhancement and relationship building with the client
• Perform Quality Assurance on own work and/or work of others, as requested
• Adhere to Williams Lea Tag policies, in addition to client policies
• Use equipment and supplies in a cost efficient manner

Qualifications

• High school diploma or equivalent
• Minimum (1) year presentations experience preferably in a legal, banking or large corporate environment
• Skilled in the use MS Office software (Excel, PowerPoint, Visio as examples); strong keyboarding and typing skills
• Familiar with other software programs for editing and/or creating documents; specifically, Adobe PDF & Creative Suite (Illustrator, Photoshop as examples) 
• Strong attention to detail; able to work on multiple projects simultaneously
• Able to apply intermediate requisite knowledge of appropriate grammar, spelling, composition to work requests
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or confidential documents and information
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast paced environment
• Ability to communicate professionally both verbally and in writing
• Must be self-motivated with a positive attitude
• Proven customer service skills are required in order to create, maintain and enhance customer relationships

Additional Information

The rate of pay for this role at the noted RRD location is $18-19 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Title: Administrative Assistant (part time remote)

Location: Lincoln United States

Job type: Part time 

Job Description:

A part-time remote Administrative Assistant position is now available with Liberty Healthcare.

As an Administrative Assistant with Liberty Healthcare, you will be an active contributor with a large-scale program that seeks to protect and ensure the quality of services and supports provided to older adults and people who are living with developmental disabilities.

You will be an integral part of Liberty Healthcare’s agile team which focuses on initiatives related to critical incident investigations and reporting; continuous quality management; data systems; and home and community-based services provider oversight, technical assistance, and training.

Your primary responsibilities will involve providing virtual administrative support to the program’s leadership team and staff. This will include:

• Clerical duties and general administrative support duties

• Data entry, verifying and editing data, and working within databases, spreadsheets, and documents

• Scheduling meetings

• Composing and editing documents and correspondence

• Generating reports

• Organizing electronic files

• Supporting various projects

• Communicating with program staff and various stakeholders by phone, email and video

• Taking the initiative to find ways to enhance the efficiency and productivity of the program staff

As valued part-time employee of Liberty Healthcare in this role, you can expect:

• $25.00 per hour

• Flexible part-time schedule between 25-28 hours per week

• Ability to work remotely from your home office within Nebraska

You are a good fit for this position if you possess the following:

• Prior experience as an Office Assistant or Administrative Assistant

• Excellent time management, organization, computer planning/problem-solving, verbal and written communication skills

• High level of proficiency in Microsoft Word, Excel and Outlook

Nebraska residency is required.

Liberty Healthcare is an equal opportunity employer committed to ersity, equity, and inclusion. Our organization is composed of, and proudly serves, people of erse backgrounds and abilities.

Title: Academic Project Coordinator

Location: San Antonio United States

Job Description:

This is a hybrid position, and it may require travel up to 25% of the time.

You Can Change the Life of One to Care for the Lives of Many!

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the Academic Project Coordinator position today!

Click here to learn more about Galen!

Position Goal: The Academic Project Coordinator supports the effective execution of academic initiatives and operational priorities by managing projects, coordinating cross-functional stakeholders, and providing high-level administrative support to academic leadership. This role serves as a central point of coordination across curriculum development, instructional programs, and academic operations, ensuring that strategic initiatives move forward with clarity, accountability, and alignment to institutional goals.

Key Responsibilities:

1. Lead and manage academic, curriculum, instructional, and operational projects from initiation through completion, including defining scope, timelines, deliverables, success metrics, and implementation milestones.

2. Support projects related to curriculum development, instructional initiatives, standardized curricula, and academic program implementation, ensuring alignment with institutional goals, academic standards, and accreditation requirements.

3. Develop, monitor, and maintain project plans, dashboards, schedules, reports, and tracking tools to ensure timely completion of deliverables and visibility for academic leadership.

4. Track work, timelines, dependencies, and deliverables across multiple concurrent projects, ensuring information is current, accurate, and reportable.

5. Manage and maintain key project documentation required for project initiation through execution, including approvals, stakeholder reviews, and final deliverables.

6. Collect, analyze, and synthesize data to prepare routine and ad-hoc reports, identify trends and variances, and support data-informed decision-making.

7. Coordinate cross-departmental collaboration and serve as a liaison between academic leadership, curriculum teams, and internal stakeholders when projects intersect across departments or functional areas.

8. Support change-management and communication efforts related to academic initiatives by coordinating updates, timelines, documentation, and stakeholder communications.

9. Facilitate collaboration with internal partners to ensure academic initiatives, instructional projects, and related operational efforts are aligned and executed effectively.

10. Provide confidential, high-level administrative support to academic executives, including calendar management, workflow coordination, and prioritization of competing demands.

11. Prepare, edit, and format executive-level correspondence, reports, presentations, and leadership materials using professional standards and institutional guidelines.

12. Organize and support meetings by preparing agendas, coordinating logistics, recording minutes, tracking action items, and ensuring follow-through on assigned tasks.

13. Manage travel arrangements, expense reporting, invoices, and procurement of office equipment and supplies as needed.

14. Maintain accurate records, files, and documentation in compliance with institutional policies, accreditation standards, and confidentiality requirements.

15. Proactively assess processes, procedures, and workflows related to academic projects and administrative operations; recommend and implement improvements to enhance efficiency and effectiveness.

16. Provide project and administrative support for the implementation of academic policies, instructional decisions, and strategic initiatives.

17. Assist with HR-related academic office functions, including position descriptions, organizational charts, scheduling, evaluation documentation, and personnel actions as assigned.

18. Perform additional duties as assigned to support the overall mission and objectives of the academic leadership team.

Position Requirements:

Education: Bachelor's degree preferred; relevant experience in project coordination, academic operations, or executive administrative support may be considered in lieu of a degree.

Experience: 2-3 years of experience in project coordination, higher education administration, or a related field preferred.

Physical/Mental Demands & Work Environment: Standard office environment; primarily sedentary work requiring extended periods at a computer. Occasional travel between campus locations may be required.

Degree of Supervision: Moderate. The Academic Project Coordinator works under general supervision, exercising independent judgment on day-to-day tasks while seeking guidance on complex decisions or matters with significant institutional impact.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen's Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every inidual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an inidual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each inidual is recognized. Submit your application for the opportunity below:

Academic Project Coordinator

Galen College of Nursing

Title: Speech-Language Pathologist (SLP) Spanish Speaking Remote

Location Anaheim, CA, USA

Employees can work remotely

Part-time

Department: Provider Network

Company Description

All Care Therapies provides speech, occupational, and physical therapy—virtually and in person. With clinics in California, Texas, and Nevada, we support clients of all ages and backgrounds. Our team is made up of passionate clinicians who value flexibility, collaboration, and meaningful care. Whether we’re helping a client communicate or supporting recovery after injury, we meet people where they are.

Job Description

We are hiring in all 50 states to provide services for clients in California. We are also offering reimbursement for California licensure!

We are actively seeking part-time Speech Language Pathologists (SLPs) to join our Provider Network. You will have the opportunity to conduct treatment with our erse client population of children and adults. We deliver skilled speech therapy services and interventions tailored to the unique needs of our clients with receptive and expressive language disorders, fluency, voice, and apraxia of speech.

Responsibilities

• Provide remote speech-language therapy services to clients 
• Conduct online speech-language assessments to determine eligibility for speech services
• Develop, coordinate, implement, and monitor an inidual's plan of care via teletherapy
• Maintain a caseload of kids, adults, and the geriatric population
• Keep appropriate and daily documentation

Qualifications

• ​​Master's degree in Speech-Language Pathology
• Active CA State Speech Language Pathologist License or able to obtain a CA license
• Experience in a clinic or school setting or successful clinical interview
• Technical proficiency to conduct teletherapy through our all-inclusive platform
• Should be comfortable working with children (18 months+)
• Bilingual in Spanish required

Location and Hours

This is a 100% remote opportunity, requiring a minimum commitment of 12-29 hours per week for part-time.

Compensation

W2 | $43.00 - $56.00 per hour commensurate with experience, qualifications, and bilingualism.

*Reimbursement for licensure(s) will be paid out after 145 hours of work.

Why Join Us? 

Experience the difference of working with a close-knit team of dedicated therapists who value collaboration, mentorship, and shared professional growth.

• Competitive compensation that recognizes your expertise
• Flexible scheduling that empowers you to maintain work-life balance
• A referral bonus program to reward your network
• A clear pathway for career advancement through leadership development and internal promotion opportunities

Join us and build a rewarding career in an environment that invests in your success.

Additional Information

All your information will be kept confidential according to EEO guidelines.

All Care Therapies is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Title: Clerical Associate II

Location: Michigan United States

Job Description:

Performs moderately complex clerical functions to ensure the efficient operation of the department or office.

Responsibilities:

• Perform general office duties including faxing, copying, scanning and filing.

• Answers and directs phone calls.

• Handle incoming and outgoing office correspondence.

• Prepares memos and emails

• Updates and maintains databases.

• High School Diploma

• Minimum 2 years of clerical experience

Equal Opportunity Employer of Minorities/Females/Disabled/Veterans

Additional Information

• Schedule: Part-time
• Requisition ID: 26001550
• Daily Work Times: 9am-4pm
• Hours Per Pay Period: 40
• On Call: No
• Weekends: No

Executive Assistant to the CISO

AMER

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

About the Role

We’re hiring an Executive Assistant to the CISO who will also serve as a partial chief of staff for the security organization, helping drive executive operations and day-to-day coordination across a global team.

This role sits closely alongside the CISO and security leadership team, connecting executive support with broader organizational execution. You’ll help ensure meetings are well run, priorities are clear, and key initiatives stay on track through strong coordination, follow-up, and communication.

Your work will directly support the operating rhythm of the security organization by bringing structure, consistency, and clarity to how the team plans, tracks, and executes. For someone who is highly organized, proactive, and comfortable moving between execution and coordination, this is an opportunity to play a central role in how the function operates.

This role will be part of the global CISO organization.

What you'll be doing

Executive Support

• Manage the CISO’s calendar, scheduling, and prioritization across a global team
• Coordinate internal and external meetings, including leadership and executive sessions
• Prepare briefing materials, agendas, and follow-up actions for key meetings
• Handle travel planning and logistics

Operating Rhythm & Team Coordination

• Run weekly and monthly security leadership meetings, including agendas, notes, and action tracking
• Ensure consistent follow-up on key priorities and decisions
• Track cross-functional initiatives and help unblock progress where needed
• Maintain visibility into team deliverables and timelines

Business & Operational Reviews

• Coordinate preparation for operational reviews, executive updates, and board-level materials
• Partner with leaders to gather inputs and improve consistency across content
• Help structure clear presentations of progress, risks, and priorities

Offsites & Team Planning

• Plan and execute team offsites, leadership sessions, and strategic planning meetings
• Develop agendas and coordinate logistics to support productive outcomes
• Support goal-setting, OKRs, and organizational planning cycles

Communication & Documentation

• Maintain key documents, trackers, and internal communications
• Ensure alignment across teams through clear documentation and follow-through
• Improve consistency in how information is shared and tracked

KPIs

• Weekly and monthly leadership meeting cadence execution
• Follow-through on key priorities and decisions
• Visibility into team deliverables and timelines
• Quality and consistency of executive and board-level materials

About You

• 5+ years of experience in executive support, program management, or chief of staff-type roles
• Experience supporting senior executives in fast-paced, technical organizations
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities with minimal direction
• High attention to detail and strong follow-through
• Experience in security, engineering, or technology organizations is a plus
• Experience supporting global or distributed teams is a plus
• Familiarity with Google Workspace, Slack, Notion, Jira, or similar tools
• Comfortable driving structure and accountability across teams while working effectively with executives and inidual contributors

What we can offer you

At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core.

• Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months. 🚀
• Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed. ✨
• Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support.
• Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments.

Partnership Support Specialist

Remote

About Figure

Figure (NASDAQ: FIGR) is transforming capital markets through blockchain. We’re proving that blockchain isn’t just theory - it’s powering real products used by hundreds of thousands of consumers and institutions. 

By combining blockchain’s transparency and efficiency with AI-driven automation, we’ve reimagined how loans are originated, funded, and traded in secondary markets. From faster processing times to lower costs and reduced bias, our technology is helping borrowers, investors, and financial institutions achieve better outcomes.

Together with our 170+ partners, we’ve originated over $17 billion in home equity loans (HELOCs) on our blockchain-native platform, making Figure the largest non-bank provider of home equity financing in the U.S. Figure’s ecosystem also includes YLDS, an SEC-registered yield-bearing stablecoin that operates as a tokenized money market fund, and several other products and platforms that are reshaping consumer finance and capital markets. 

We’re proud to be recognized as one of Forbes’ Most Innovative Fintech Startups in 2025 and Fast Company’s Most Innovative Companies in Finance and Personal Finance.

About the Role

The Partnership Support Specialist supports the Partner Development Managers and Channel Sales team by ensuring contractor partners are successfully onboarded, operationally supported, and positioned to increase funded loan volume.

This role is execution-focused and designed for someone who thrives in a fast-paced fintech environment. You will coordinate onboarding logistics, monitor application pipelines, recover stalled deals, maintain CRM accuracy, and serve as a key communication bridge between contractors and internal teams.

The ideal candidate enjoys structured processes, tracking performance metrics, and helping sales partners win by removing friction from the loan lifecycle.

What You’ll Do

• Support onboarding and activation of contractor partners by coordinating training sessions, system access, and required documentation
• Maintain communication loops between contractors, Partner Development Managers, Loan Officers, Operations, and Support teams
•  Monitor partner pipelines and identify stalled or incomplete applications
• Proactively follow up to recover deals and help move applications toward funding
• Track partner usage and adoption metrics, flagging gaps and surfacing growth opportunities
• Pull reports, review performance data, and assist in preparing outreach strategies
• Ensure Salesforce notes, partner records, and activity logs are clean and up to date
• Support objection handling by providing timely follow-ups and accurate product guidance
• Escalate operational or compliance-related issues quickly to appropriate internal teams
• Help standardize onboarding and lifecycle support processes to improve efficiency and scalability

What We Look For

• 2 - 4 years of experience in sales support, partner success, account coordination, lending operations, or similar role
• Experience supporting contractor, home improvement, solar, roofing, mortgage, or fintech partners preferred
• Strong written and verbal communication skills
• Comfortable using Salesforce or similar CRM systems
• Highly organized with strong attention to detail
• Ability to analyze performance data and translate insights into actionable next steps
• Comfortable managing multiple partners and priorities simultaneously
• Process-driven and proactive in identifying and resolving issues

Salary

• Compensation Range: $50,000 - $55,000/yr
• Variable: $25,000
• On-target earnings: $75,000 - $80,000/yr 
• Company equity in the form of RSUs
• This is the compensation range for the United States, actual compensation may vary based on inidual candidate experience, location, or evolving business needs

Benefits

• Comprehensive health, vision, and dental insurance with 100% employer-paid premiums for employees and their dependents on select plans
• Company HSA, FSA, Dependent Care, 401k, and commuter benefits
• Employer-funded life and disability insurance coverage
• 11 Observed Holidays & PTO plan
• Up to 12 weeks paid family leave
• Continuing education reimbursement

Depending on your residential location certain laws might regulate the way Figure manages applicant data. California Residents, please review our California Employee and General Workforce Privacy Notice for further information. By submitting your application, you are agreeing  and acknowledging that you have read and understand the above notice.

Figure will not sponsor work visas for this position. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

#LI-RF1 #LI-Remote

Patient Operations Associate-Care Delivery

RemotePrograms & Services, Care DeliveryFull time

Nashville, Tennessee, United States

St. Louis, Missouri, United States

Overview

Description

About Wider Circle

Wider Circle is a mission-driven healthcare organization working to improve health outcomes for older adults and complex populations by addressing social and clinical barriers to care. Through trusted relationships and community-based support, we partner with health plans and local organizations to help members navigate healthcare, stay engaged in care, and live healthier lives.

We are launching a new clinical pilot that integrates physicians, care navigators, and community support teams to create a more coordinated and human approach to care.

The Role: We are looking for a Patient Operations Associate to be the primary point of contact and logistical driver for our members. In this role, you own the "Everything Surrounding Care" space—ensuring that from the moment a referral arrives, the patient has everything they need to successfully meet with their clinician.

As a startup, we move fast. This role is for someone who loves to solve puzzles, thrives in a high-volume environment, and is comfortable with their daily tasks evolving as we build better systems.

Responsibilities: What You’ll Do

• The "First Impression": Conduct rapid outreach to new referrals, welcoming them to the program and setting the tone for their care journey.
• Intake & Eligibility (The VOB): Perform Verification of Benefits (VOB) and confirm program qualification to ensure a seamless billing path.
• The Calendar Lead: Own the scheduling and rescheduling loop. You are responsible for ensuring patients show up for their E/M visits and resolving "no-show" hurdles.
• Tech Troubleshooting: Act as a "Member Concierge," helping patients navigate our platform, sign consents, and fix audio/video issues before their appointments.
• Data Integrity: Maintain a "Zero Inbox" mentality within our Case Management Systems, ensuring every interaction is documented for clinical continuity and reimbursement.
• Startup Agility: Assist the Operations team in testing new workflows, documenting "what works," and taking on special projects as the company scales.

Requirements

What You’ll Bring

• 1–3 years of experience in a patient-facing, high-volume administrative, or customer success role (Healthcare experience is a plus, but a "service-first" mindset is required).
• Technical Native: You can navigate multiple software tools (Slack, EMRs, Google Suite) simultaneously without breaking a sweat.
• Exceptional Communication: You are comfortable on the phone and in writing—able to explain complex insurance or tech issues with empathy and clarity.
• Detail Obsessed: You notice the missing signature or the transposed phone number that others might miss.
• The "Startup Spirit": You are comfortable with ambiguity and excited by the chance to help define a role as we grow.

Benefits

As a venture-backed company, Wider Circle offers competitive compensation including:

• Performance-based incentive bonuses
• Opportunity to grow with the company
• Comprehensive health coverage including medical, dental, and vision
• 401(k) Plan
• Paid Time Off
• Employee Assistance Program
• Health Care FSA
• Dependent Care FSA
• Health Savings Account
• Voluntary Disability Benefits
• Basic Life and AD&D Insurance
• Adoption Assistance Program
• $22.00--$25.00 / hour.

Wider Circle is proud to be an equal opportunity employer that does not tolerate discrimination or harassment of any kind. Our commitment to Diversity & Inclusion supports our ability to build erse teams and develop inclusive work environments. We believe in empowering people and valuing their differences. We are committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law.

Administrative Assistant 4

Location: Olympia United States

Salary

$54,504.00 - $73,284.00 Annually

Location 

Thurston County – Olympia, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

2026-02478

Job Description:

Administrative Assistant 4

At the Department of Commerce, we're reimagining what's possible in government. We're builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we're turning big ideas into real-world solutions that uplift people and places.

Our agency's strength lies in the ersity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.

This job is a commitment to reshape systems so they work better for everyone. If you're ready to challenge the status quo and build meaningful connections, we want to meet you.

Let's build what's next, together.

The Housing Division (HD) partners with local governments, Tribes, housing authorities, nonprofits and other organizations to develop and preserve affordable housing, promote inidual and family self-sufficiency, and reduce adult and youth homelessness.

This position reports directly to the Assistant Director (AD) of the HD ision. This position provides high-level, complex administrative support to the AD and Deputy AD, makes decisions and acts for the AD in administrative matters, serve as project manager or project coordinator for special projects, and provides leadership and coaching to the HD Lead Support Team.

The quality of performance of the incumbent in this position directly affects the AD's ability to manage and coordinate all ision functions and implementation of agency mission and goals.

This position also supervises lower-level administrative assistant staff and serves as the administrative lead for HD administrative staff.

This position is based in Olympia with an in-office requirement.Provide high-level, complex administrative support to the AD and Deputy AD of HD.

Tasks include:

• Exercise signature authority on administrative matters.
• Make decisions and act on behalf of the AD in administrative matters using independent judgment and maintaining a high level of confidentiality.
• Assist AD with various administrative tasks such as scheduling meetings, calendar keeping, activity and timesheet tracking, travel and reimbursement processes, etc.
• Act as point of contact for coordinating, reviewing, and approving all ision documents and Human Resources (HR) materials for AD's or Deputy AD's signature.
• Schedule management team and administrative unit team meetings, prepare agendas, and take and distribute meeting notes.
• Coordinate, prepare and facilitate various ision meetings and events.
• Coordinates in state and out of state travel. Tasks include scheduling hotels, flights, itineraries, and reserving rental vehicles. Prepare and submit related travel reimbursements.
• Manages incoming mail, emails, phone calls, and voice messages on behalf of the AD, acts independently on issues where authority is delegated.  Responds to inquiries and directs correspondence to the appropriate contact.  Highlights priorities and informs the AD and Deputy AD on these items.
• Track, prioritize, and coordinate cross-section responses and tasks assigned by the Director's Office, the Governor's Office, the Office of Financial Management, and other internal or external and executive staff.
• Screen, sort, and prioritize appointments for AD or Deputy ensuring appointments are triaged accordingly.
• Prioritize and complete various deadline driven projects as assigned.
• Respond to general inquiries from stakeholders verbally and in writing regarding the ision.
• Develop written and oral responses and highlight particular items for AD or HD Management Team attention and maintaining tracking and follow-up.
• Ensure AD and Deputy AD are aware of internal and external deadlines and assist them in prioritization of work activities.
• Serve as liaison between AD, Deputy AD, and HD Management Team and other agency staff, transmitting assignments, reviewing activities and materials for appropriateness and consistency, making suggestions, and ensuring compliance with agency policy.
• Review, correct, track, and approve all materials for AD signature including contracts, personnel documents, correspondence, travel requests, purchase requests, STAR forms and Leave Requests, and other documents for approx. 200 staff members.
• Address ision and agency groups on efficiencies, department and ision functions, and policies, and answer questions and provide guidance regarding agency and ision operations.
• Drafts and edits documents electronically, including letters, memos, itineraries, PowerPoint presentations, spreadsheets, and other related documents.
• Coordinate with the ision's Organizational Development and Communications Specialist, Policy Director, Managing Directors, and Program Managers to develop speaking engagement materials and other resources for conferences and meetings.
• Serve as backup ision records coordinator.

Division process improvement and project management

Tasks include:

• Investigate operating methods and procedures in various agency and ision functional areas and develop and offer improved methods. Drive continuous improvement for processes and for the AD and Deputy AD.
• Manage and coordinate workflows and ensure completion of multiple, simultaneous HD HR actions, major projects/studies, agency assignments, etc.
• Track and coordinate all high level, complex assignments to ensure all internal processes and procedures are followed and deadlines are met. Provide guidance to the HD Management Team when responding to agency assignments.
• Manage and keep up to date ision distribution lists (i.e., HD all staff, HD management team, HD deputies, HD Supervisors, HD contract managers) isional tracking systems such as Freeze requests and out of state approvals.
• Track and oversee isional response to all deadlines, including annual performance development plans, mandatory trainings, etc.
• Serve as project manager for ision all staff meetings, leading a team of unit representatives to plan and execute two semi-annual all staff meetings.
• Serve as project manager or project coordinator for special projects assigned by AD or Deputy AD.

Supervise and coach administrative staff

Tasks include:

• Supervise professional staff.
• Oversee the work performed by the staff.
• Delegate workload responsibilities and assignments to staff.
• Provide regular feedback, coaching, and guidance to staff.
• Evaluate staff performance and address performance concerns as necessary.
• Recommend corrective and/or disciplinary actions to the AD and Deputy AD.
• Encourage and support staff professional development goals and opportunities.
• Manage staff mandatory training requirements ensuring timely completion.
• Perform all aspects of the hiring process, ensuring adherence to all agency hiring procedures and fulfillment of requirements in coordination with HR.
• Monitor and ensure all mandatory and position specific trainings are completed prior to their respective due date.
• Work with staff to identify additional training needs that support growth and development.

Provide leadership and coaching to the HD Lead Support Team

Tasks include:

• Chair and facilitate regularly scheduled HD Lead Support Team meetings with the Lead Support team consisting of staff who provide administrative support throughout the ision.
• Lead the development of administrative standards for business practices and policies to ensure quality, streamlining of operations, and ision cohesiveness to meet the needs of internal and external customers. This includes working with Lead Support and the HD Management Team to update comprehensive procedures on personnel processes, travel, purchasing, contract standards, delegated signature authority, correspondence, time accounting, and other operational guidelines found within the ision Procedure Manual and other areas.
• Act as the liaison between HD Management Team and the Lead Support Team to create cohesiveness, collaboration, and clear communication between both teams.
• Relay pertinent information and updates from the agency Executive Leadership Team and the HD Management Team to ision staff ensuring clarity and awareness for ision staff.
• Provide guidance to all units' lead support staff on changes in administrative procedures, upcoming work assignments, and cross-coordination efforts between ision programs.
• Identify ision best practices to ensure items from the units requiring the AD's or Deputy AD's approval meet requirements and are complete and accurate.Required Position Qualifications:

Four (4) years of combined experience and/or education as described below:

Experience must include the following areas:

• Office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Coordinating schedules and supporting in-person and virtual meetings and events, preparing materials, and documenting outcomes to ensure productive collaboration and follow-up.
• Drafting, editing, and formatting correspondence and reports.
• Delivering responsive, respectful customer service and building effective working relationships with staff, partners, and the public.
• Prioritizing and managing multiple assignments; exercising sound judgment and problem-solving skills; maintaining confidentiality, ethical conduct, and accountability for work quality and timeliness.
• Ability to write and speak effectively, and coordinate and supervise the work of administrative support staff.
• Intermediate skill in the use of all Microsoft Office software (Word, Excel, PowerPoint, and Outlook).

OR

One (1) year as an Administrative Assistant 3 or Two (2) years as an Administrative Assistant 2

Lived experience with housing instability and/or experience navigating and receiving services from public systems such as homeless and housing services systems, foster care, the criminal legal system, or behavioral health system may substitute for one year of professional experience.

• What is lived experience? Lived experiences is relevant expertise derived from the accumulated personal life and professional experiences of an inidual. Experience can be gained through life events, volunteer role/capacity, any experience gained outside of professional paid and unpaid

experience, academic or a combination of experiences. The above-listed experience will demonstrate that a candidate possesses the necessary knowledge, skills, abilities, and competencies to successfully qualify for and perform the duties of the position.

Education involves business administration, public relations, communications, or closely related field. Qualifying education post High School or equivalent may be substituted year for year for experience.

Examples of how to qualify:

• 4 years of experience
• 3 years of experience and 1 year of education
• 2 years of experience and 2 years of education
• 1 year of experience and 3 years of education
• 0 years of experience and 4 years of education

Preferred/Desired Qualifications:

• Experience working in state government providing administrative support.
• Experience and/or training in change management, project management, or communications.
• Experience using Microsoft Teams, SharePoint, and/or Monday.com.
• Experience with records management and/or responding to public records requests.
• Experience providing excellent customer service.
• Demonstrated understanding of processes in working with media, elected officials, and executives of the Governor's Office.
• Experience supervising one or more employees including hiring staff, training and development, assigning work, evaluating performance, and taking corrective action.
• Strong interpersonal skills, ability to work with all levels of internal management and staff, as well as outside clients, partner groups, and customers.
• Demonstrated ability to prioritize and manage multiple projects simultaneously, handle quick deadlines, and follow-through on issues in a timely manner.
• Demonstrated experience in managing schedules, coordinating meetings, and making travel arrangements.
• Experience in planning and coordination of team-based activities.
• Experience in contracts, budget, and fiscal management.
• Comfortable speaking before large groups.

Required Position Competencies:

• Teamwork--Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
• Attention to detail - Produces high-quality, accurate, and complete work by carefully reviewing and understanding relevant information and processes. Corrects inconsistencies, mistakes, and errors when proofreading materials, and adds in any missing information before they impact people and results. Organizes information clearly, follows policies, processes, and guidelines.
• Motivated self-starter with initiative to take independent action and own your work.
• Creative and proactive problem solver; must possess the ability to make independent decisions and judgments about work priorities.
• Well organized, flexible, proactive, resourceful, and efficient with strong attention to detail.
• Ability to work with erse groups and iniduals to meet shared goals and outcomes.

To be considered for this position the following are needed:

• A complete and detailed online application.
• A cover letter (enter online).
• At least three professional references (enter online).

Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits.

Title: Assistant Registrar for Degree Conferral And Graduation Operations

Location: Chicago United States

Job Description:

The Assistant Registrar for Degree Conferral and Graduation Operations manages and optimizes the full degree-conferral lifecycle, including graduation application processing, degree clearance, diploma production and commencement coordination in conjunction with the Office of Conference Services. The role ensures efficient workflows, high data integrity, and proactive monitoring of system updates and upgrades that impact conferral activities.

The position collaborates with academic departments, IT partners, and Registrar leadership to maintain accurate academic records, ensure timely and compliant reporting to the National Student Clearinghouse, and streamline communication so that only eligible students receive graduation-related information.

This description is intended to indicate the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities and qualifications assigned to the position.

This is a full-time, hybrid position located at the Chicago Campus.

The salary for this position is $54,000

Title IX Contact Information: Federal Title IX policy requires that all colleges and universities make known the contact information for the person responsible for coordinating its efforts to comply with Title IX regulations. At Roosevelt University, the Title IX Coordinator is Natasha Robinson.

Title: Senior Administrative Assistant - Legal (Hybrid in Wilmington, DE)

Locations: Wilmington, DE

remote type: Hybrid Position

time type: Full time

job requisition id: R84377

Job Description:

• Work Arrangement/Location: This is a hybrid position requiring in office work four days every week and must be based in M&T Bank's Wilmington, DE office.

Overview:

Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank

Primary Responsibilities:

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Creates non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required:

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
• Experience managing Outlook calendars for senior leaders.
• Travel management experience: Experience booking/managing travel arrangements & addressing needed travel arrangement changes for senior leaders.
• Extensive Microsoft Office Suite experience, especially with Word & Outlook.
• Expense management experience.
• SAP Concur or other expense & travel management system(s) experience.
• Highly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlines.
• Strong written & verbal communication skills.
• Self-starter who takes initiative.
• Strong critical thinking & problem-solving skills.

Education and Experience Preferred:

• Legal administrative experience preferred.
• Experience supporting senior staff members highly preferred.
• Team player with the ability to work with other inter-department administrative assistants as well as administrative assistants for other departments within the bank.
• Willing to take on additional tasks as requested.

#LI-RS1

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Wilmington, Delaware, United States of America

Title: Coordinator, Development Research (Job ID: 2026-3838)

Location: Washington United States

Program: Development

 Job Function: Development

Job ID: 2026-3838

 Salary: The projected hiring range for this position is $48,600 to $60,000.

Job Description:

Join one of the most influential, most quoted and most trusted think tanks!

The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level.

We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing erse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance, and metropolitan policy.

With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors.

The Office of Development manages fundraising across the institution. Focused on a constituency-based fundraising model, our team works directly with the research programs and executive office to set an overarching fundraising strategy that supports the important work of our scholars.

In Brookings Development, we aim to:

• Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution's fiscal health and to advance the mission of Brookings.
• Safeguard Brookings' institutional values of Quality, Independence, and Impact.
• Amplify the impact of our scholars' research and steward our donors' generosity with compelling and innovative programming for our donor groups.
• Support our Board of Trustees in carrying out its fiduciary responsibilities to protect and sustain the institution.
• Partner closely with our colleagues across Brookings by providing best-in-class fundraising and fundraising operations to benefit all research programs.

In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions-oriented.

Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

Please Note: This position is included in the staff bargaining unit, Brookings United, affiliated with the IFPTE Local 70 union, and is covered under the terms of the collective bargaining agreement.

Responsibilities

Ready to contribute to Brookings' success?

The Coordinator, Development Research (Coordinator) plays a key role in supporting the Development Research team. This position requires a proactive, detail-oriented inidual who can manage multiple assignments, take initiative, problem solve, and anticipate team needs, all while maintaining a strong commitment to the mission of The Brookings Institution. Core responsibilities include ensuring the integrity and accuracy of all development research data, supporting donor due diligence, and providing necessary administrative support to the Development Research team. The ideal candidate is a collaborative team player eager to contribute to a high-performing development team.

Data Management and Due Diligence Support (80%)

• Ensure data integrity for the team; maintain the records of donors and prospects in Raiser's Edge NXT (NXT) related to development research activities.
• Serve as the team's expert for NXT, maximizing functionality, and identifying efficiency opportunities to enhance the team's operations.
• Maintain the development research team's SharePoint filing system to ensure accurate and up to date records.
• Manage the initial due diligence screenings for new donors, in coordination with the Director.

Administrative Support (20%)

• Provide administrative support, including meeting scheduling, travel arrangements, and expense reports, as required.
• Organize and participate in team meetings, create agendas, and track activities for discussion as needed.
• Perform other duties as assigned.

Qualifications

Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, ersity and community, and bring the following qualifications:

Education/Experience Requirements

Bachelor's degree required; minimum two years related work experience. Excellent communication, database, and spreadsheet skills required. Experience in a related institution and/or familiarity with public policy organizations is highly desirable.

Knowledge/Skill Requirements

Excellent interpersonal, organizational, administrative, analytical, and evaluative skills with attention to detail required.  Excellent oral and written communication skills required. Knowledge of Microsoft Office and the capacity to quickly learn other types of software, including NXT, required. Must be able to extract information from a database and organize, analyze, and present it in Microsoft Excel or other formats for optimal utility. Ability to work in a fast-paced environment while coordinating a variety of projects simultaneously and submit work products accurately and quickly. Capacity to exercise independent initiative and judgment. Self-starter with a demonstrated ability to work independently and as part of a team as a positive team player. Ability to handle sensitive and confidential information appropriately. Excellent grammar, spelling, proofreading, and editing skills a plus.

Additional Information

What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings.

Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit Brookings Benefits.

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply. Please note: If you have applied to more than one Brookings job opening, you should add a position-specific cover letter as a separate attachment.

Successful completion of a background investigation is required for employment at Brookings.

Brookings welcomes and celebrates ersity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a erse and inclusive workplace.

Title: Middle School Social Studies Teacher

Location: WV, United States

Remote

time type

job requisition id

Job Description:

Job Description

Required Certificates and Licenses: Social Studies/History

• If the current Teaching Certification is from another state, the hire must get reciprocity within the state of West Virginia within 60 days of employment

Residency Requirements: Strongly prefer residents of West Virginia

• May consider residents of surrounding states (KY, PA, OH, MD, DE, or VA)

Salary Range : $44,000 - $46,000 plus the eligibility of a performance bonus along with the opportunity to receive stipends

Start Date: School Year 26/27

The remote Middle School Social Studies Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, West Virginia Virtual Academy (WVVA). We want you to be a part of our talented team!

The mission of West Virginia Virtual Academy (WVVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time REMOTE position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

ESSENTIAL FUNCTIONS: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Provides rich and engaging synchronous and asynchronous learning experiences for students
• Commitment to personalizing learning for all students
• Demonstrates a belief in all students' ability to succeed and meet high expectations
• Differentiates instruction based on student level of mastery
• Augments course content according to prescribed policies and procedures using appropriate asynchronous and synchronous tools under guidance from principal and coach
• Maintains grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress
• Prepares students for high stakes standardized tests
• Understands that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner
• Supports learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures
• Travels as required (on average once per month and/or approximately 20% of the time) for face-to-face professional development, student testing, and as required by school

REQUIRED MINIMUM QUALIFICATIONS:

• Bachelor's degree AND
• Active state teaching license AND
• Ability to clear required background check

DESIRED QUALIFICATION:

• Experience working with proposed age group.
• Experience supporting adults and children in the use of technology.
• Experience teaching in an online (virtual) and/or in a brick-and-mortar environment.
• Experience with online learning platforms.
• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions.
• Receptive to receiving coaching regularly with administrators and teacher trainers.
• Ability to embrace change and adapt to ensure excellent student outcomes.
• Proficient in Microsoft Excel, Outlook, Word, PowerPoint.
• Ability to rapidly learn and adapt to new technologies and teaching platforms.
• Ability to maintain teacher certification/professional development hours and fluency in K12 systems, programs and curriculum.

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

• We anticipate the salary range to be $45,000.00. Eligible employees may receive a bonus. This salary is not guaranteed, as an inidual's compensation can vary based on several factors. These factors include, but are not limited to, geographic location, experience, training, education, and local market conditions. Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Adjunct Business Teacher, (PA, OH, IN)

Location: Home-based United States

Part-Time

Job Description:

Company Summary 

At Pearson, we’re committed to a world that’s always learning and to our talented team who makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always reexamining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology—and each other to surpass these boundaries—we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small. 

Pearson Virtual Schools' K-12 group provides high-quality, highly accountable online education solutions to schools, school districts and students in grades K-12. It serves families and schools with a variety of digital learning and online school solutions including Connections Academy, International Connections Academy, and Pearson Connexus. In 2017, it delivered online learning to over 400,000 students in the U.S. and 48 countries. The group, formerly known as Connections Education, is based in Columbia, Maryland and has been named a “Top Workplace” by the Baltimore Sun for three consecutive years and a “Best Place to Work” by Baltimore magazine. Recognized for its outstanding curriculum, high-quality teachers and leadership, Pearson Virtual Schools is committed to expanding quality education through technology, and helping students achieve both academic and personal success. 

Position Summary 

Accepting applications for the current school year. This position is working with our Teaching Services department from your home office anywhere within the United States. Our state certified virtual teachers manage online instructional programs for students around the country and across the globe. Teachers communicate regularly with students to ensure that each student successfully completes their instructional program. This is a work from home position. 

Primary Responsibilities 

The Business Teacher will be responsible for the successful completion of the following tasks:  

• Support the instructional program with synchronous and asynchronous web conferencing sessions using Adobe® Connect™;  

• Complete all grading by providing prompt, high-quality, personalized feedback on assignments;  

• Communicate with students, and other teachers on a regular basis to update pacing plans/schedules for students as required;  

• Use data to monitor successful completion of assignments and facilitate appropriate interactions with students that encourage consistent interaction with the course(s);  

• Review curriculum and determine course modifications that will promote student achievement for those requiring accommodations through IEPs or 504 plans;  

• Consult with team members and administrators to develop alternate enrichment activities and lesson modifications to increase student understanding and promote success for struggling or at-risk students through differentiation;  

• Develop a general knowledge of the curriculum and a detailed knowledge of the courses for which you are responsible;  

• Communicate regularly with students, using  phone, Chat and our WebMail system;  

• Adhere to all policies regarding protecting students' well-being and personal information, including following FERPA and Copyright & Fair Use laws; 

• Keep student performance and participation information up-to-date by grading assessments in a timely manner, and logging all student and parent contacts; 

• Hold regular office hours (minimum of 3 hours per week); 

• Utilize a variety of communication tools in the online environment to effectively build relationships and promote student success with students, partner teachers, colleagues, and other stakeholders;  

• Foster community and use a welcoming, warm online voice that is inviting and supportive towards students and families;  

• Other duties as assigned.

Pearson Virtual Schools is focused on providing a flexible work environment to its employees, including the ability to work from home on a regular basis in most positions. We believe that flexibility in work/life balance is a critical part of our culture and employee satisfaction, and we are proud to provide to our employees the ability to work from anywhere, anytime. In exchange, we require that employees have the appropriate means to work remotely, including adherence to our work at home policies regarding home office setup, including but not limited to privacy of records, technology standards, equipment standards and expectations.   

The following equipment will be provided to you by the company as a full-time employee: 

• Laptop 

• Headset 

• 2nd monitor

The following equipment will need to be provided by you, as the employee, when working from home: 

• Mouse  

• Keyboard  

• Reliable high speed internet

Requirements 

• Highly qualified and certified to teach Business with a valid state teaching certificate in one of the following: Pennsylvania, Ohio, and Indiana

• Must have completed traditional teacher preparation program (not alternative certification) at an accredited college or university. 

• Bachelor's degree 

• Ability to obtain certification in other states as requested  

• Provide feedback to students in a timely manner and grade assessments within the required timeframe  

• Attend check-in meetings with your supervisor twice per month (or as scheduled)  

• Able to work a full-time shift that covers core business hours, from 10 am - 4 pm Eastern time 

• Must be able to use a personal electronic device and an email address for two-step authentication.

Capabilities 

• Demonstrated ability to work well in fast-paced environment that requires significant flexibility, effective prioritization of tasks, self-direction, and creativity 

• Understanding of IEP/504 plans and how they can be implemented in a virtual setting 

• Strong technology skills (proficiency with Microsoft Office programs or Google Apps is preferred)  

• Excellent verbal and written communication skills  

• Excellent attention to detail and strong time management and organizational skills 

• Customer focused approach and commitment to student achievement

Note: The anticipated starting salary for Colorado-based iniduals expressing interest in this position begins at $900 per year. Adjunct Teaching position will not be eligible for benefits.

Business Administrator

remote type

Remote

locations

London, GBR

time type

Full time

job requisition id

REQ491063

Business Administrator

What this job involves:  

The Business Administrator will support the onsite Facilities Management team providing professional administrative support supporting to delivery of building operations.

Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites.

What your day-to-day will look like:

• Provide administrative support to the onsite Facilities Management team

• Support in maintaining log books and documentation relating to Health and Safety

• Deliver reporting on a monthly basis including trackers, audits, inspections and Health and Safety

• Use and maintain online task system, ensuring correct data entry and providing overall system administration

• Support the facilities management team in scheduling and covering key roles

• Follow required emergency prevention and operational controls, coordinating daily and weekly schedules as required

• Maintain, organize and control all JLL central files, information, data, reports including all paperwork and filing on site

• Assist in reviewing, maintaining and building Standard Operating Procedure manuals

• Ensure compliance with JLL policies, procedures and standard practices

• Ensure prompt and accurate management of purchase orders in the internal financial management platform

• Raise PO’s on both internal and external JLL & Vanguard Systems – support projects with invoicing

• Ensure that Plan-On Documents are uploaded onto the system within the month

• Raise landlord and JLL permits

• Ensure prompt resolution of any customer complaints, escalating to the line manager as required.

• Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

• Assist in the procurement of vendors and services as required

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

• Assist with the monthly operations reports and help monitor the finance trackers

• Follow established escalation procedures and incident reporting procedure – making sure CMO, contractor hours and going beyond tool is used on a monthly basis.

• Provide support for regular management reports and projects as required

• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

Sound like you? To apply you need to be:

• You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise

• You have experience in an administration or coordinator role providing operational support

• You work collaboratively as part of a team to solve problems with professionalism and service focused approach

• You are adept at multitasking and are able to manage multiple projects effectively and with multiple teams

• You are open and have good communication skills

• You strive for excellence in what you do and share ideas for improvement

• You are proficient with computer equipment and programs (Word, Excel, PowerPoint and Outlook) and have a keen interest in technology

• This role will require you to attend site a minimum of 2/3 days per week

Location:

Remote –London, GBR

Executive Assistant

locations

Remote - US

time type

Full time

job requisition id

JR1272

At iRhythm, you’ll have the opportunity to grow your skills and your career while impacting the lives of people around the world. iRhythm is shaping a future where everyone, everywhere can access the best possible cardiac health solutions. Every day, we collaborate, create, and constantly reimagine what’s possible. We think big and move fast, driven by our commitment to put patients first and improve lives. We need builders like you. Curious and innovative problem solvers looking for the chance to meaningfully shape the future of cardiac health, our company, and your career

About This Role:

We are seeking strategic, proactive Executive Assistant to support iRhythm’s Chief Legal Officer and SVP, Quality & Regulatory (QARA) and drive organizational impact across iRhythm.

This role provides dedicated, split support across both the Legal and Quality & Regulatory functions, requiring agility, sound judgment, and the ability to seamlessly manage priorities across two critical enterprise leaders. This role goes beyond traditional administrative work — serving as a trusted advisor and operational partner who enables leaders to focus on what matters most.

The Executive Assistant team at iRhythm plays a critical role in connecting priorities, anticipating needs, and ensuring execution at speed and scale. EAs are expected to balance precision in execution with strategic foresight, supporting enterprise alignment, communication, and deliverable management.

Our ideal EAs are strategic thinkers, master organizers, and strong communicators who thrive in dynamic environments and see around corners to make things happen.

Key Responsibilities

Strategic Partnership & Leadership Support

• Serve as a trusted partner to executives, helping manage priorities, align calendars to strategic milestones, and create space for high-impact work.
• Anticipate needs and proactively address issues before they arise, ensuring leaders stay ahead of key decisions and commitments.
• Prepare executive-level materials, presentations, talking points, QBR/Board decks, and communications, that clarify and advance business priorities.
• Partner with business leaders to track deliverables end-to-end, ensuring follow-through, accountability, and momentum on initiatives.
• Support litigation and regulatory tracking, including maintaining critical deadlines, coordinating with outside counsel or regulatory stakeholders, and ensuring proactive follow-up.
• Support audit and inspection readiness efforts in partnership with Quality leadership by organizing documentation, tracking preparation milestones, and maintaining structured systems.
• Operate with a chief-of-staff mindset — synthesizing priorities across Legal and QARA, aligning stakeholders, and driving accountability on key initiatives.
• Ensure materials are handled with strict confidentiality and precision.

Executive Communications & Influence

• Draft and review sensitive communications related to legal, compliance, regulatory, and governance matters, exercising sound judgment and discretion.
• Support internal communications alignment across Legal and QARA initiatives to ensure clarity and smooth execution.
• Represent executives and the company with professionalism and discretion in all internal and external interactions.
• Foster clear, consistent communication channels between leadership and teams to enable transparency, clarity, and trust.

Operational Excellence

• Manage complex calendars, travel, and event logistics with a focus on strategic prioritization and efficiency.
• Plan and execute meetings, offsites, and team events, ensuring strong meeting hygiene (agendas, minutes, action tracking, decision logs).
• Use tools such as Teams Planner, Smartsheet, SAP Concur, and CoPilot/AI to streamline administrative tasks and manage deliverables efficiently.
• Identify and implement process improvements that enhance cross-functional efficiency and reduce administrative friction.
• Provide light project coordination for executive-driven initiatives by tracking key milestones, action items, and dependencies to support timely execution.
• Support leaders by translating priorities into simple plans and tracking mechanisms, monitoring progress, and flagging risks or gaps to enable informed decisions.
• Maintain and monitor litigation, compliance, and regulatory calendars to ensure critical deadlines are anticipated and met.
• Provide administrative support for regulatory submissions, including final document correlation and quality review (ensuring completeness, proper formatting, pagination, and organization of PDFs and submission materials).
• Support documentation organization within SharePoint and other systems to enhance audit readiness and inspection preparedness.

Cross-Functional Collaboration

• Build trusted relationships across iRhythm to facilitate collaboration and seamless information flow.
• Partner with other Executive Assistants to establish consistent standards, share best practices, and coordinate cross-functional support.
• Act as a connector across teams, ensuring day-to-day execution aligns with enterprise goals and leadership priorities.
• Serve as a key liaison with external counsel, regulators, auditors, and internal compliance partners as appropriate.
• Coordinate cross-functional preparation for audits, inspections, Board reporting, or regulatory milestones.

Continuous Improvement & Development

• Contribute to the evolution of the EA Center of Excellence, standardizing templates, tools, and playbooks (agenda, minutes, RACI, board prep).
• Lead or participate in EA community initiatives (AI enablement, budgeting best practices, event standardization).
• Model adaptability, curiosity, and professional growth — helping shape the next generation of strategic EAs at iRhythm.

About You

Experience

• 8+ years of experience supporting senior executives in dynamic, growth-oriented environments (public-company or scale-up experience preferred). Experience in MedTech, life sciences, or other regulated industries is beneficial.
• Proven ability to operate with discretion, foresight, and judgment in high-visibility or confidential contexts (e.g., CEO, CFO, Legal).
• Experience supporting Legal, Compliance, Quality, Regulatory, or other risk-sensitive executive functions strongly preferred.
• Paralegal training or exposure to litigation processes is a preferred but not required.

Core Capabilities

• Strategic mindset: Connect details to strategy; anticipate needs before they surface.
• Operational mastery: Drive clarity through structure: calendars, deliverables, and meeting hygiene. Experience with Project Management is strongly preferred.
• Communications excellence: Clear, concise, and professional writing; can represent leadership voice effectively.
• Execution agility: Thrives on complexity; excels at multitasking and meeting deadlines under pressure.
• Relationship builder: Collaborative, trustworthy, and culturally attuned, builds strong partnerships across all levels.
• Digital fluency: Advanced proficiency in Microsoft Office, Teams, SharePoint, Smartsheet, SAP Concur, and AI tools (e.g., Copilot).
• Integrity & discretion: Handles sensitive and confidential information with professionalism and sound judgment.
• Risk & Compliance Awareness: Understands the importance of legal privilege, regulatory rigor, and documentation integrity in highly regulated environments.
• Documentation Precision: Exceptional attention to detail in document review, formatting, organization, and completeness.
• Enterprise Prioritization: Able to balance competing executive needs while maintaining strategic alignment and operational execution.

Education

• Bachelor’s degree preferred or equivalent professional experience.

Location:

Remote - US

Actual compensation may vary depending on job-related factors including knowledge, skills, experience, and work location.

Estimated Pay Range

$103,000.00 - $134,000.00

Legal Secretary, Product Liability (defense) in Johnson County, KS

Swanson, Martin & Bell, LLP continually seeks to hire talented, motivated and responsible iniduals to provide high-quality legal services. We strive to maintain a collegial atmosphere with an emphasis on problem-solving and efficiency.

Swanson Martin & Bell, LLP has an opening for an experienced Legal Secretary to support litigation attorneys out of our Kansas City office. The ideal candidate is energetic, detail-oriented, able to manage busy attorneys and work independently. This position will be 100% remote while we look for larger office space in the Kansas City area. Once our office relocates, this position will become hybrid and will require three (3) days in-office.

Responsibilities include but are not limited to, preparing e-filings for court, scheduling depositions where many parties are involved, maintaining attorneys' calendars, opening new files, time entry (Aderant), preparing expense reports (ChromeRiver), and day-to-day responsibilities.

Required Experience & Skills:

• Minimum of 5 years of litigation experience
• Minimum of 2 years of e-filing experience
• Product liability experience (defense) strongly preferred
• Ability to work effectively both independently and with a team, to assist attorneys
• Excellent communication skills, including attention to detail in writing
• Proficient in Microsoft skills (Word, Outlook, Excel, and PowerPoint)
• Document Management System (DMS) experience (iManage)

Compensation: $30.22-$32.97 per hour (based on a 35-hour work week), DOE

Swanson Martin & Bell, LLP offers an excellent benefits package, including medical, dental, vision, qualified transportation benefits, life insurance, vacation and sick time, holiday pay, and 401(k).

Read more about Qualified Transportation Benefits

As an EOE/AA employer, Swanson, Martin & Bell, LLP will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

Actions

Job Overview

• Company: Swanson Martin and Bell LLP
• Title: Legal Secretary, Product Liability (defense)
• Location: Johnson County, KS

Careers at Swanson Martin and Bell LLP

Benefits:

• HDHP with HSA or PPO Medical Insurance

24/7 Telehealth Program and 24/7 Nurse line

Mail Order Prescriptions

Maternity Care Program

• Dental Insurance with Virtual Dental Visits
• Vision Insurance
• Health Savings Account (HSA) and Medical Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account
• Short- and Long-Term Disability Plans (STD/LTD)
• Life Insurance Benefits

Basic Life Insurance + Accidental Death and Dismemberment

Voluntary Life Insurance and AD&D Insurance

• Life/Employee Assistance Program (EAP)
• Vacation/PTO and Sick Time Allowances
• 401k Plan
• Qualified Transportation Benefits

Administrative Assistant

locations

Tampa, FL

time type

Full time

job requisition id

R-992

Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications.  Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services.  We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special!

JOB SUMMARY

The Administrative Assistant will support high-level leaders in a fast-paced environment. The role will serve as a partner to multiple people in Schellman’s leadership team and will be responsible for handling meeting coordination, reporting, travel, and other administrative functions.  

Essential Functions:

• Provide executive assistance to multiple high-level leaders
• Plan, book, and confirm travel arrangements
• Anticipate, prioritize and prepare leaders for travel, meetings and presentations
• Assist in planning and coordinating large company events, including our Corporate Trip
• Assist leaders in ensuring all deliverables are being coordinated internally and that deadlines are being met.
• Screen phone calls, email communications, and manages meetings and appointments in accordance with company’s policies and procedures.
• Prepare correspondence on behalf of executive and at their discretion. Routes and resolves information requests.
• Organize and complete periodic expense reports and statistical reporting.

Knowledge, Skills, and Abilities:

• Proven success in coordinating and planning large company events
• High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner
• Possess a high degree of confidentiality and discretion with sensitive company information
• Ability to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations.
• Experience using Outlook, Word, and Excel

Education, Work Experience and Certifications

• 5 or more years of total experience, with 3 years working experience in a large, highly demanding service organization supporting leadership roles.

Schellman is an equal opportunity employer (EOE) and strongly supports ersity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.

At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.

Title: Accounts Receivable Specialist

Location: Kent United States

Job Type

Full-time

Description

Puget Sound Pipe is a premier wholesale distributor of pipe, valves and fittings in the Pacific Northwest & Alaska. We are currently looking for an exceptional inidual to fill the Accounts Receivable Specialist position at our Corporate Office in Kent, WA. We are looking for a motivated and responsible candidate to collect payments for the company.

This is a hybrid remote position! Up to two days per week can be spent working from home after your training is complete. All training must be completed on-site. There is no relocation assistance available.

Accounts Receivable Specialist starting at $24.00-$27.00/hour depending on experience.

• Come work for a company that cares about your success!
• 40 hours a week
• Work/Life balance in a fun casual work environment
• Work from home flexibility once training is complete
• Excellent company benefits (Medical, Prescription, Dental, Vision, Life Insurance and 401k)
• Paid Holidays and Vacation time-off

Accounts Receivable Specialist Basic Duties:

• Maintain bookkeeping databases and spreadsheets, updating information as needed
• Communicate with customers to request and arrange payments
• Record and track payments in databases
• Maintain documentation for compliance reporting and audits
• Review customer files to determine credit worthiness
• Maintain customer accounts
• Analyze discrepancies
• Use strong organizational and communication skills to manage multiple accounts and priorities
• Communicate professionally with internal and external customers regarding credit matters and payment status

Accounts Receivable Specialist Desired Experience/Skills:

• Strong interpersonal and communication skills as well as the ability to maintain professionalism under pressure
• Expert project management and organizational skills
• Has a high level of accuracy and attention to detail
• Advanced computer skills and proficiency with financial management software
• Punctual & dependable
• At least 2 years related work experience desired
• Accounting or Math degree a plus

Requirements

• HS Diploma or equivalency
• Pass pre-employment drug screen
• Pass Background Check

Salary Description

$24.00-$27.00 / Hour

Title: Middle School Special Education Teacher

Location: United States

Job Description:

Job Description

Certificates and Licenses: Alabama 6-12 Special Education Teaching Certificate

Residency Requirements: Alabama

The salary for this position is $46,000 along with the opportunity to earn an annual bonus.

Start Date - July 20, 2026

The Teacher is a highly qualified, state certified educator responsible for delivering specific course content in an online environment. Teachers provide instruction, support, and guidance, manage the learning process, and focus on students' inidual needs. Teachers monitor student progress through Stride K12's learning management system. They actively work closely with students and parents/learning coaches to advance each student's learning toward established goals. Teachers typically work from home but must travel occasionally throughout the year to various school functions, such as state testing or as otherwise required by the school.

K12, a Stride Company, believes in Education for ANY ONE. We provide families with an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

Passionate Educators are needed at the Stride K12 partner school, Alabama Virtual Academy (ALVA). We want you to be a part of our talented team!

The mission of Alabama Virtual Academy (ALVA) is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school.

Essential Functions: Reasonable accommodation may be made to enable iniduals with disabilities to perform the essential duties.

• Ensure all special education and related services are provided as determined by the IEP team by:

• Communicating with parents and applicable related service staff to ensure that students with special needs are receiving the appropriate therapies

• Developing compliant IEP's, progress reports and other state specific required special education documentation

• Facilitating and leading collaborative special education meetings such as annual IEP meetings

• Using provided resources to ensure accommodations and modifications for students with disabilities such as assistive technology, supplemental curriculum, and accessible text

• Make modifications and accommodations to Stride K12 lessons and assessments as specified by the IEP

• Ensure inclusion and success of student in the general education classroom

• Collect data and work samples to monitor student progress towards Inidual Education Program (IEP) goals and objectives

• Document all contact with parents and interventions with students

• Analyze student data to prescribe remediation and enrichment as needed

• Provide rich and engaging synchronous and asynchronous learning experiences for students

• Commitment to personalizing learning for all students

• Demonstrate a belief in all students' ability to succeed and meet high expectations

• Maintain grade book ensuring student academic integrity, makes student placement and promotion decisions, and alerts administrators to concerns about student performance and progress

• Prepare students for high stakes standardized tests

• Understand that a primary responsibility is to establish and maintain positive rapport with families and regularly communicates with and responds to students and learning coaches/parents in a timely manner

• Support learning coaches/parents with student curricular and instructional issues, as well as basic troubleshooting in a virtual classroom environment that is in line with academy policies and procedures

• Ability to travel up to 20% of the time for face-to-face professional development, student testing, and/or as required by the school.

MINIMUM REQUIRED QUALIFICATIONS:

• Bachelor's degree AND

• Active state teaching license AND

• Ability to clear required background check

OTHER REQUIRED QUALIFICATIONS:

• Ability to work collaboratively with other teachers to interpret and produce numeric, tabular, and graphic representations of student data, and use it to drive instructional decisions

• Receptive to receiving coaching on a regular basis with administrators

• Ability to embrace change and adapt to ensure excellent student outcomes

• Proficient in Microsoft Excel, Outlook, Word; PowerPoint

• Ability to rapidly learn and adapt to new technologies and teaching platforms

• Strong written/verbal communication skills

DESIRED QUALIFICATIONS:

• Experience working with the proposed age group

• Experience supporting adults and children in the use of technology

• Experience teaching online (virtual) and/or in a brick-and-mortar environment

• Experience with online learning platform

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This position is virtual

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you can request the appropriate accommodation by contacting [email protected].

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

Stride, Inc. is an equal opportunity employer. Applicants receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or any other basis prohibited by federal, state, or local law. Stride, Inc. complies with all legally required affirmative action obligations. Applicants will not be discriminated against because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Title: Scheduling Specialist - Carolina Arrhythmia

Location: Mount Pleasant United States

Job Description:

Thank you for considering a career at Roper St. Francis Healthcare!

• Schedule: M-F 8AM-4:30 PM

• Remote position

• One year of scheduling experience strongly preferred

Primary Function/General Purpose of Position

Coordinates and schedules patient testing or procedures, which may include interacting with physician offices, other health care providers and/or staff in departments that provide services to ensure patients are scheduled as soon as possible. Obtains scheduling orders and enters data into the hospital computer system. Gathers, updates, and maintains daily records of scheduled patients and/or procedures. Demonstrates knowledge of provider and non-provider payers and communicates to patient, physician, precertification, and/or other appropriate departments as appropriate. Maintains statistical data as requested to determine scheduling volume, patient types, and number of procedures.

Essential Job Functions

• Gathers and interprets relatively complex patient data to enable scheduling of testing, surgical procedures, and/or pre-certification when required. May be responsible for pre-registration of self-scheduled patients or scheduling equipment and materials for required procedures.

• Provides appropriate departments, staff and/or patients with approved instructions regarding test/procedure preparation. Answers questions pertaining to testing, scheduling, and testing preparation. Escalates questions, issues, or requests as needed.

• Enter patient scheduling information into computer, updates patient demographic and insurance information. May provide pre-registration forms which include testing information for registering the patient prior to testing.

• Used as a resource in resolving testing/procedure discrepancies and is used as a resource in finding solutions to problems with patient testing and scheduling. Obtains approval from department designed contracts and/or supervisor for non-routine appointment scheduling.

• Checks for medical necessity for patients at the time of scheduling.

• Works with departments to schedule stat patients. Coordinates scheduling with multiple facilities or departments to ensure outpatients are scheduled as soon as possible.

• Compiles and prepares statistical data as requested.

• Promotes strong customer focus and handles all calls with professionalism.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

None